Professional Systems Integration Proposal Submitted To Submitted By

Professional Systems Integration Proposal

Auditorium/Council HDMI Upgrade Prescott Valley, AZ

Submitted To Casey Danner

Information Technology Director

Submitted By

Julianna Bosso Level 3 Audio Visual

955 East Javelina Ave. Ste. B-106 Mesa, Arizona 85204

480-892-1071 www.L3AV.com

ROC AZ 189013

AZ State Contract #ADSP017-184597

VERSION: 2.0

January 16, 2020

http://www.l3av.com/

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Table of Contents Page

1.0 Executive Summary ............................................................................................. 3 2.0 Description of System – Auditorium .................................................................. 3 3.0 Performance Specifications ................................................................................ 6 4.0 Schedule for Delivery ........................................................................................... 7 5.0 Scope of Work - General ...................................................................................... 7 6.0 Assumptions ......................................................................................................... 8 7.0 Exclusions............................................................................................................. 9 8.0 System Warranty .................................................................................................. 9 9.0 Maintenance and Support ................................................................................... 9 10.0 Parts & Equipment ............................................................................................. 11 11.0 AV System Project Cost .................................................................................... 11 12.0 Additional Services (if required) ....................................................................... 12 13.0 Standard Rate Schedule .................................................................................... 12 14.0 Job Quality .......................................................................................................... 12 15.0 Project Management .......................................................................................... 13 16.0 Standards & Compliance ................................................................................... 13 17.0 Work Schedule ................................................................................................... 13 18.0 System Testing & Evaluation ............................................................................ 13 19.0 Availability of Information ................................................................................. 14 20.0 Site Access ......................................................................................................... 14 21.0 Coordination with other trades ......................................................................... 14 22.0 Unforeseen hazards ........................................................................................... 14 23.0 Use of this document ......................................................................................... 14 24.0 Payment schedule .............................................................................................. 14 25.0 Design Approval / Proposal Acceptance ......................................................... 15

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REVISION HISTORY

Version Date Notes

1.0 12/16/19 First Submittal

2.0 1/16/20 Added broadcast connection equipment

1.0 EXECUTIVE SUMMARY

1.1. Level 3 Audiovisual is providing a proposal for design, installation, and integration services to the Town of Prescott Valley. Updates to the existing audiovisual system located in the library auditorium/council meeting space. Details of the updates/scope are detailed below. This proposal is based on the on-site meeting and communications with Town of Prescott Valley and Level 3 Audiovisual representatives.

2.0 DESCRIPTION OF SYSTEM – AUDITORIUM

2.1. Functional Description and Narrative:

2.1.1. The existing analog video switching, and routing system will be removed and upgraded to a digital video system.

2.1.2. The main display system consists of a single 6500 lumen laser projector and two 5200 lumen laser projectors. These will replace the existing projectors and will utilize existing mount infrastructure.

2.1.3. The existing projection screens will be repurposed and integrated into the control system to raise/ lower when in use.

Figure: Laser Projector

2.1.4. The video system consists of a matrix router, capable of delivering any

source to any display. 2.1.5. An output from the system to the Channel 56 broadcast is provided (SDI

only). 2.1.6. Users will have access to several presentation devices including one

HDMI cable at the podium, a voting PC, a cable tuner and a DVD player in the rack.

2.1.7. Any presentation source may be routed as content to all three projection systems or different sources can be displayed on each projection system.

2.1.8. The audio system consists of a client provided digital signal processor (DSP) to handle all audio routing, mixing and control. An analog audio output from the matrix system will be provided and connected to the

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existing audio system. DSP programming is not included in this proposal and is provided by others.

2.1.9. A 7” touch screen will be wall mounted for control over the systems. Additional control is available through a provided XPANEL PC based controller. Client to provide laptop as needed.

2.1.10. L3AV shall remove all equipment from the OFE AV that is not required for the update.

2.1.11. The Existing AV rack will be repurposed with the new equipment. A surge protector is provided to protect the new equipment from electrical surges and/or spikes.

2.2. User Experience:

2.2.1. Users will activate the room by choosing an action from the touch screen,

such as “Voting PC”, “DVD” or “Podium HDMI”. Exact user experience will be coordinated with system programmer during deployment.

2.2.2. The user can connect a laptop or auxiliary source to the HDMI cable at the podium to present content.

Detailed Subsystem Information 2.3. Display System:

2.3.1. Properly sizing a display relies on a number of variables. 2.3.2. The specified display size is based on the requirement of viewing content

for BASIC DECISION MAKING. This includes PowerPoint presentations, videos or any content that does not require fine detail to be examined. In other words, visual elements whose measured height is 3-4% of the display screen height.

2.3.3. As an example of % element height, Calibri 11 pt. font within a program at 100% zoom levels is roughly 1% element height as compared to the measured screen height.

2.4. Video System: 2.4.1. A rack mounted PC, DVD player and cable tuner will be available from the

touch panel as sources. 2.4.2. Loading/inserting a DVD will require accessing the rack room. 2.4.3. Control of the tuner will be from the touch panel.

DM Switcher – Matrix Table

Video Inputs / Devices Video Outputs / Destinations

HDMI Projector – 6500 lumen

PC Projector – 5200 lumen

DVD

CABLE TUNER

2.5. Audio System:

2.5.1. The audio system consists of a client provided digital signal processor (DSP) to handle all audio routing, mixing and control.

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2.6. Control System: 2.6.1. A 7” touch panel with a table top stand is provided at the podium table. 2.6.2. An additional control Xpanel will be provided to run on a client provided

PC.

2.7. Programming Functional Scope 2.7.1. User Interface

2.7.1.1. Level 3 AV standard graphics template – User experience (UX) focused

2.7.2. General functions and modes 2.7.2.1. Startup screen/customer logo 2.7.2.2. Date and time on screen 2.7.2.3. System On/Off

2.7.3. Startup operation 2.7.3.1. Manual startup from a button press on user interface

2.7.4. Shutdown operation 2.7.4.1. Manual shutdown with confirmation

2.7.5. Video Routing 2.7.5.1. Automated routing based on source selection/preset

2.7.6. Audio 2.7.6.1. Basic program volume control 2.7.6.2. In room speech volume control

2.7.7. Device level controls – functions typically triggered by presets 2.7.7.1. Projectors on/off 2.7.7.2. Screens up/down 2.7.7.3. Default source routing 2.7.7.4. Default audio levels 2.7.7.5. Bluray/DVD controls 2.7.7.6. Cable TV

Control Touch Screen with L3AV standard graphics – For reference only, actual graphics may vary.

Shown in black, also available in white.

2.8. Furniture / Equipment Rack: 2.8.1. An existing AV rack will be repurposed for the control, video and audio

components. 2.8.2. One (1) Middle Atlantic 9 Outlet 15A rack mount power conditioner is

provided to protect the equipment from electric surges or spikes.

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2.8.3. Additional blank covers, rack screws, lacing bars, zip-ties and fasteners are provided to securely mount all AV equipment.

2.9. Network Coordination:

2.9.1. A network switch is provided in the AV rack and a client provide network drop will be integrated into the system.

2.9.2. All reasonable efforts to coordinate testing during installation of equipment will be made by owner.

2.10. System/Site Specific Assumptions/Exclusions (Standard assumptions/exclusions in later sections): *Items listed here supersede standard assumptions & exclusions in following sections. 2.10.1. Any existing cabling occupying the same pathway as new cabling per this

scope of work may be removed, if requested by the customer. This proposal does not include removal of any other equipment or cabling unless explicitly stated within this scope of work.

2.10.2. The use of control system code provided by others necessitates that all devices in the proposed system are the same make and model as those in the code. Also, signal flow drawings representing the interconnection of equipment that matches the provided code and proposed system functionality must be provided. In the absence of these requirements, additional cost for programming and engineering hours should be anticipated. The developer of the supplied code shall be available remotely to assist with any needed debugging during the staging and onsite installation processes.

3.0 PERFORMANCE SPECIFICATIONS Description Specification

Audio

Anticipated ambient noise (dB-SPL, A wtd) 42 dB SPL

Target speech level 65 dB SPL

Target Program level 68 dB SPL

Head room level, speech 15 dB

Head room level, program 10 dB

Electrical signal to noise, all audio systems 55 dB

Approximate variance between program source audio levels +/- 1 dB

Speech Transmission Index for Public Address (STI-PA) > 0.62

Display

Display size (relative distance to furthest viewer) FV / 6

Video level tolerance +/- 1 dB

Targeted computer resolution(s) 1280 x 720

Luminance 65 fc

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4.0 SCHEDULE FOR DELIVERY

4.1. L3AV follows best practices included in the AV9000 Quality Management System. Adherence to this process reduces design, installation and commissioning errors, which leads to reduced/eliminated punch lists and faster onsite deployments. For this reason, an average delivery timeframe from the moment we receive a purchase order, to final delivery typically varies from 8-12 weeks, but can be longer in some cases. Every project schedule is different, especially when coordinating with construction schedules.

4.2. A detailed project schedule estimate for this proposal is available upon request. 4.3. Availability of resources at the time of engagement may affect project delivery

dates. *** Estimated Delivery Project Dates

Milestone Specification

Need to receive PO Minimum 12 weeks prior (w/ programming) to desired delivery date

Desired Completion Date No set delivery date, PM will provide schedule after received PO

5.0 SCOPE OF WORK - GENERAL

5.1. Assign a Project Manager to administer the project including equipment and labor control, scheduling and all coordination with client, architect and consultants. Provide a single point of contact throughout all phases of the project. Develop installation documentation for the assembly and wiring of the audiovisual systems. Document package to include shop drawings that depict signal flow, AV fixture locations and construction detail to convey methods of installation.

5.2. Timely purchasing of all audiovisual equipment, software, and materials. Coordination with the various vendors and suppliers.

5.3. Acquire and inspect owner furnished equipment specified in this scope of work and equipment list.

5.4. Assembly and wiring at L3AV facility of all consoles, control panels, audiovisual equipment cabinets, electronic components, etc.

5.5. Custom programming of all control systems, DSP devices, and other electronic components specified in this scope of work and equipment list.

5.6. Testing and staging of audiovisual systems at L3AV facility. Review of all system functions and operation.

5.7. Regular job site visits to verify dimensions and to coordinate with various trades such as electrical contractors, millwork contractor, general contractor, architect and interior designers, as required.

5.8. Preparation of cable pull drawings. Early delivery of cable, connectors, and wall plates if possible.

5.9. Furnish and install all low voltage cable. 5.10. Coordination and delivery of the audiovisual systems to job site.

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5.11. Install all audiovisual components listed in the parts and equipment section of this proposal. Installation techniques and methods used are industry standard best practices.

5.12. Complete thorough testing of the audiovisual systems. Test, set levels, balance and equalize the system.

5.13. Certification of the audiovisual systems. Acceptance and checkout with the client representatives.

5.14. Preparation of as built documentation drawings, owner’s manuals, and operator instructions. Provide a complete Documentation Package of all shop drawings, owner’s manuals and operator instructions to the client.

5.15. Provide training and demonstration sessions for operators, end-users, interested executives and others. Provide training and assistance to the client on the proper use and maintenance of the audiovisual systems.

6.0 ASSUMPTIONS 6.1. Owner is responsible for providing a single point of contact for all project related

coordination and authority for design and change request review and approval. 6.2. Any work supplied by L3AV will be non-union. There are no local labor unions with

jurisdiction over the site. 6.3. Owner is responsible for providing all telecommunications connection information

as required for successful AV system network connectivity. Including but not limited to IP Address Information, Phone Numbers, Email Accounts, and network credentials,

6.4. It is assumed that any existing systems (Lighting, Shade, HVAC, Audiovisual and Control), that are to be integrated into the proposed system, will have readily available, the currently implemented version of system source code. If the original programming source code cannot be provided, any additional work required will necessitate a signed change order.

6.5. The use of control system code provided by others necessitates that all devices in the proposed system are the same make and model as those in the code. Also, signal flow drawings representing the interconnection of equipment that matches the provided code and proposed system functionality must be provided. In the absence of these requirements, additional cost for programming and engineering hours should be anticipated. The developer of the supplied code shall be available remotely to assist with any needed debugging during the staging and onsite installation processes.

6.6. Site prep to be verified by L3AV project manager or representative before scheduling of the installation. All work areas should be clean and dust free prior to the beginning of onsite integration of electronic equipment.

6.7. In the event of any arrival to site that L3AV is not able to execute work and definable progress, the client will be charged a $250.00 Mobilization Fee to offset the lost time due to the lack of readiness. The Mobilization Fee will be presented as a Contract Change Order and will halt work until acceptance by the client and rescheduling of the installation is agreed upon.

6.8. There is onsite secure storage for equipment during a multiple day integration. 6.9. If owner furnished equipment and existing cabling is to be used, L3AV assumes

that these items are in good working condition at this time. Any repair or

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replacement of these items that may be necessary will be made at an additional cost.

6.10. If applicable, Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials.

7.0 EXCLUSIONS

7.1. The following items are typical construction activities that are often required for the successful implementation of audiovisual systems. These activities are not included in this proposal.

7.2. All conduit and high voltage work required for AV equipment. 7.3. Finish work including drywall, paint and wall/ceiling framing. 7.4. Millwork (moldings, trim, etc) 7.5. All owner network and phone system connections 7.6. Permits (Unless specifically provided for and identified within the contract)

8.0 SYSTEM WARRANTY

8.1. All work performed by L3AV is guaranteed for one year from the date of project completion. This warranty includes defects related to workmanship of installed cables, connectors, installation hardware, system programming and commissioning. All equipment supplied by L3AV will feature the manufacturer’s warranty specified for each item. Manufacturer warranties do not cover the cost of on-site diagnosis, removal, shipping and re-installation of defective equipment. All equipment warranty repairs will be billed at standard L3AV labor rates.

If a proactive maintenance agreement has been purchased with this proposal, the system warranty is extended for the duration of the maintenance agreement as well as all labor resulting from equipment warranty repairs are covered.

9.0 MAINTENANCE AND SUPPORT System maintenance and support is an important aspect of ensuring audiovisual system stability and long-term customer success. Along with quality audiovisual integration, we are committed to delivering quality ongoing maintenance and support.

9.1. Proactive Maintenance 1.1.1. Proactive maintenance (well check) is included bi-annually for the first

year. Additional years 2-5 may be purchased as an option. Please refer to “Acceptance of Proposal” section for detailed pricing schedule. A discount is applied for 3, 4 and 5-year agreements. The savings shown in the

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“Acceptance of Proposal” section reflects savings when purchasing 3, 4 and 5 years up front, as compared to renewing each year.

1.1.2. Well Checks for L3AV systems will be scheduled by our dedicated coordinators. These maintenance visits will include but are not limited to the following. • Thoroughly clean the equipment rack

• Examine and repair cable management, as needed

• Examine and repair cable terminations, as needed

• Testing and document status of video systems

• Testing and document status of audio systems

• Testing and document status of any recording/playback equipment

• Testing and document status of all video conferencing systems

• Clean or change filters on any LCD/DLP projectors as necessary

• Clean lenses on any LCD/DLP projectors

• Record lamp and filter hours on LCD/DLP projectors

• Clean and inspect all monitors and displays in the system

• Test and record status of system software/firmware

• Update software/firmware to system components as needed

• Repair and/or adjust any malfunctioning equipment found during testing if possible

• Update signal flow diagrams as needed

• Update System Maintenance Log

9.2. On-Call Support

9.2.1. Unlimited technical phone support (Business hours)

• Includes end-user support and system troubleshooting. 9.2.2. Technician dispatch for onsite support as needed

• For potential equipment repairs or replacement as identified during initial support call

9.2.3. Return merchandise authorization (RMA) processing and care.

9.3. Exclusions & Assumptions 9.3.1. All equipment is covered by existing manufacturer warranties. In the case

of equipment failure outside of the manufacturer warranty period, cost for the replacement or repair of the equipment is not covered in the maintenance agreement and will be billed per rate schedule.

9.3.2. Any equipment or accessories that suffer destruction or damage outside of manufacturer defined normal wear and tear; cost for the replacement or repair of the equipment is not covered in the maintenance agreement and will be billed per rate scheduled.

9.3.3. L3AV is not responsible for system or equipment failure due to force majeure.

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10.0 PARTS & EQUIPMENT

11.0 AV SYSTEM PROJECT COST

AZ State AZ State Ext

Mfr. Description Quantity Price Price

DISPLAY SYSTEM

NEC NP-PA653UL-41ZL 1 5,799.00 5,799.00

NEC NP-P525UL 2 2,579.00 5,158.00

Chief RPAU 2 151.80 303.60

Chief RPMAU 1 182.16 182.16

Crestron DM-RMC-4K-SCALER-C 2 1,080.00 2,160.00

Crestron HD-MD-400-C-E KIT 1 780.00 780.00

LEVEL 3 AUDIO VISUALOFE PROJ MNT 1 0.00 0.00

VIDEO SYSTEM

Crestron DMPS3-4K-350-C 1 6,000.00 6,000.00

Crestron PW-5430DUS 1 300.00 300.00

Crestron DM-TX-4KZ-202-C 1 900.00 900.00

LEVEL 3 AUDIO VISUALOFE TX/RX 1 0.00 0.00

LEVEL 3 AUDIO VISUALOFE HDMI SPLITTER 1 0.00 0.00

Denon DN-500BD 1 449.10 449.10

Blackmagic Design HDMI to SDI 1 70.50 70.50

AUDIO SYSTEM

LEVEL 3 AUDIO VISUALOFE AUDIO 1 0.00 0.00

CONTROL SYSTEM

Crestron TSW-760-B-S 1 840.00 840.00

Crestron TSW-760-TTK-B-S 1 120.00 120.00

Crestron XPANEL 1 0.00 0.00

Crestron CEN-IO-RY-104 1 222.00 222.00

NETWORK/ IT SYSTEM

NETGEAR GS418TPP 1 466.80 466.80

FURNITURE/EQUIPMENT RACK

LEVEL 3 AUDIO VISUAL 1 0.00 0.00

Middle Atlantic PD-915R 1 107.90 107.90

LEVEL 3 AUDIO VISUAL 1 2,945.91 2,945.91

Owner Furnished Audio Signal Processor, Speaker System

ProSAFE® Easy Mount 16-Port 10/100/1000 PoE+ Smart Switch

Tabletop Kit for TSW-760, Black Smooth

XPanel – Crestron Control® Interface for Computers

Owner Furnished Contractor Installed Equipment Rack

9 Outlet Rack Mount Power Strip

Installation Materials

7 in. Touch Screen, Black Smooth

RPA Universal & Custom Ceiling Projector Mounts

High-Efficiency Power Pack -DMPS3-4K-350-C

DigitalMedia 8G+® 4K60 4:4:4 HDR Transmitter 202

Micro Converter HDMI to SDI with Power Supply

Blu Ray Player

Owner Furnished Contractor Installed HDMI 1x10 Distribution

5200 Center Lumen, WUXGA, LCD, Laser, Entry Installation

RPA Elite Universal Projector Mount with Keyed Locking (A version)

4K DigitalMedia 8G+® Receiver & Room Controller w/Scaler

DM Lite – HD Scaling Auto-Switcher & HDMI® over CATx Extender

Owner Furnished Contractor Installed Ceiling Mount for Projector

3-Series® 4K DigitalMedia™ Presentation System 350

Owner Furnished Contractor Installed HDMI Transmitter and

Receiver Pair

6500-Lumen Professional Laser Installation Projector w/ 4K support

Wired Ethernet Module with 4 Relay Ports

26,804.97$

Labor 14,281.00$

Travel 2,570.85$

534.02$

Tax 2,269.14$

Grand Total 46,459.98$

Equipment

Shipping

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12.0 ADDITIONAL SERVICES (IF REQUIRED)

12.1. The work proposed in the document is all inclusive to the scope as it has been defined in the RFP and this proposal. For changes that occur, L3AV will show line item deductions including labor and materials related to the equipment line item and additions will be based on the standard rate schedule below. L3AV will provide a detailed schedule of values with this line item pricing as a post award submittal or as an exhibit attachment to a formal contract.

13.0 STANDARD RATE SCHEDULE Per hour rates – Standard Business Hours Labor Class Rate INSTALLATION $75.00 DESIGN $85.00 MAINTENANCE $75.00 INTEGRATION SERVICES $90.00 FORMAL CLASSROOM TRAINING $80.00 Overtime is considered 1.5 times the labor class rate and weekend and holiday rates are 2 times the labor class rate. Time is accounted in ½ hour increments. Travel time is accounted for job site work in excess of 50 miles from metropolitan area of the Level 3 Audio Visual location supporting the project.

14.0 JOB QUALITY

14.1. All personnel assigned to this project are required to meet strict guidelines for the purpose of professional conduct and exceptional workmanship. Our staff features certifications and training issued by recognized industry vendors and associations. Our engineering practices include the effective application of document control, shop/lab testing/validation, and exhaustive research conducted on new products, methodologies and materials. Project management processes feature real-time reporting of progress, exceptional record keeping and communications. All primary systems are built and staged in L3AV’s facility prior to site installation. Within these processes, we conduct a well-documented series of quality control checks.

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15.0 PROJECT MANAGEMENT

15.1. L3AV follows a formal project management process which may/will include the following actions / deliverables (based on the size/complexity/duration of the integration project):

15.2. Project Kick-off meeting with customer representative(s) and L3AV assigned integration team members. This can be in person or by conference call.

15.3. Submittals and Design Review. Often completed during the Project Kick-off meeting.

15.4. Site Verification – conducted prior to integration – can be in conjunction with Project Kick-off meeting.

15.5. Weekly project status review meetings with customer representative(s) and L3AV integration team members. This can be in person or by conference call.

15.6. Change control management through a documented Change Order Request (COR) procedure, submittals and owner authorization requirements.

15.7. Project punch list resolution and substantial completion verification during customer system acceptance walkthrough.

16.0 STANDARDS & COMPLIANCE

16.1. Level 3 Audio Visual is a licensed and bonded contractor with the capacity to carry project specific performance bonds at a reasonable market rate. All work is performed in accordance with the latest revisions of applicable codes and standards including the National Electric Code and local government codes and regulations for construction/building.

17.0 WORK SCHEDULE

17.1. Unless otherwise noted, all work proposed will be conducted during regular business hours Monday – Friday, 8 a.m. – 5 p.m. Proposed work is based on a 40-hour work week / 8-hour work day. All work is scheduled at a minimum of one week in advance. Changes to the work schedule may be made by the customer with recognition and acceptance of any additional costs required to support overtime, weekend or holiday pay fees.

18.0 SYSTEM TESTING & EVALUATION

18.1. Completion of shop or field assembly and installation will lead to testing and evaluation. This will include performance testing of individual components and testing of the overall system. Testing may include the supporting infrastructure supplied and installed by others. A client representative may be present during testing and evaluation. Results of this process are formatted and submitted to the formal job record. Signature acceptance will be requested from the client for the project completion milestone.

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19.0 AVAILABILITY OF INFORMATION

19.1. This proposal is based on information presented during the meetings and conversations between L3AV representatives and the client’s representatives described in the executive summary. Other information may include the review of architectural drawings and specifications, shop or site visits as well as surveys and meetings with job related contractors.

20.0 SITE ACCESS

20.1. Costs proposed consider that jobsite access is unrestricted and can occur during regular business hours unless otherwise agreed and noted in this proposal. Unforeseen restrictions may affect the project schedule and proposed costs. Parking and delivery restrictions should be identified in advance to avoid disruption of the project schedule.

21.0 COORDINATION WITH OTHER TRADES

21.1. Coordination with other trades and project concerns has been accounted for in L3AV’s determination of project management and engineering estimates. This coordination will be provided in the form of meetings, conferences and reference documentation. Records of this activity will be included in the job report and can be made available to the client’s representatives upon request.

22.0 UNFORESEEN HAZARDS

22.1. Costs included in the proposal do not account for any unforeseen hazards such as faulty existing wiring, dangerous structure, hazardous materials or any other issues that could affect safety and proposed costs. It is L3AV’s practice to avoid adding contingency costs to our proposed fees by accounting for elements that affect costs in a fair and equitable manner.

23.0 USE OF THIS DOCUMENT

23.1. Concepts, ideas and details included in this document developed by L3AV represent intellectual property and in whole or part are considered a product of limited service engagement between L3AV and our client. Both parties must provide consent or permission to use the content of this document and attached data.

24.0 PAYMENT SCHEDULE

24.1. Payment will be per State Contract Special Terms and Conditions.

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25.0 DESIGN APPROVAL / PROPOSAL ACCEPTANCE An authorized representative of the client and principal representing Level 3 Audio Visual may indicate acceptance of this proposal in the designated areas below. Unless otherwise noted, this proposal is valid for no more than 30 days from the date of submission. All signed proposals older than 30 days will be reviewed for accuracy and amended if needed. This proposal may serve as an attachment to other binding agreements.

PROJECT NAME: Auditorium/Council HDMI Upgrade

AV Equipment, Installation, and Services 46,459.98$

First Year Proactive Maintenance 1,340.25$

Year 2 1,340.25$

Year 3 1,608.30$

Year 4 2,144.40$

Year 5 2,680.50$

Grand Total (Included 1yr maintenance): 47,800.22$ Initial _________

Grand Total (2 yrs of maintenance): 49,140.47$ Initial _________




3 Year Purchase Discount (268.05)$



*3, 4 and 5 years of maintenance purchased up front

includes a discount, as compared to renewing each year

Description Price Accept

The above prices, specifications and conditions are hereby accepted. Level 3 Audio Visual is authorized to begin Design Phase of the Project as outlined in this Proposal. I understand that by signing this proposal I agree that Level 3 Audio Visual will be engaged as my design/build systems integrator.

Agreed to for Town of Prescott Valley

Print Name: Date:

Title:

Signature:

Agreed to for Level 3 Audio Visual, LLC.

Print Name: Date:

Title:

Signature:

Professional Systems Integration Proposal Submitted To Submitted By

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