Northern Border University Deanship of preparatory year and ...

Northern Border University

Deanship of preparatory year and

Supportive studies

Quality Management

system

2nd

issue Procedure Manual

Rabi’ AL-Thani 1347H of 2

Dept: the Scientific Department Deanship of preparatory year and supportive studies

Procedure: Equivalence of study courses

No. Operation Steps Responsibility Model used

1

The department of schedules and examination

delivers a course equivalence model used to the

head of the scientific department after confirming

the number of credit hours, the grade obtained, and

the student’s status whether he/she trans model

used or a complementary student.

The head of

schedules and

exams department

Course

equivalence

model used 2

The head of the department approaches the

supervisor of the course of specialty for reviewing,

implementing and inspecting the course which is

intended to be equaled regarding ( the scientific

content-credit hours)

Head of the

department

3

Preparing a detailed report about the matching

proportion of the scientific content of the course

according to the syllabus and the content of the

course.

Course supervisor

4

The head of the department is to send a letter to

the schedules and examination department stating

whether the content matches or not.

Head of the

department

Procedure Number 010305-01

Reviewed by: head of scientific department Signature:

Approved by: Dean of the deanship of preparatory

year and supportive studies Signature:



Supportive studies

Quality Management

system

2nd


Rabi’ AL-Thani 1347H Page 1 of 2


Reviewed by: head of scientific department Signature:



Head of department Course supervisor

The head of schedules and exams department

Procedure: Equivalence of study courses

The department of schedules

and examination delivers a

course equivalence form to

the head of the scientific

department after confirming

the number of credit hours,

the grade obtained ,and the

student’s status whether

he/she transformed or a

complementary student

The head of the department

approaches the supervisor

of the course of specialty for

reviewing , implementing

and inspecting the course

which is intended to be

equaled regarding ( the

scientific content-credit

hours

The head of the department is to send a letter to the schedules and examination department stating whether the content matches or not.

The supervisor submits

the report material to

the department head

Preparing a detailed

report about the

matching proportion

of the scientific

content of the course

according to the

syllabus and the

content of the course.

The department of schedules The head of the department

Directing the letter to the

head of the concerned

department

The head of schedules and

exams department



Supportive studies

Quality Management

system

2nd



Dept: scientific department Deanship of preparatory year and supportive studies

procedure: Faculty member starts working :


1 Arrival of the faculty member from the contractor

affairs department or the operating company

Head of

department

Faculty member

starting work

model used

2 Filling in starting work model used Course

supervisor

3

Welcoming the new faculty member and

introducing the department, colleagues and job

regulations

Department

faculty members

4 Providing him with the description of the course

assigned to him.

Course

supervisor

5 Providing the teaching schedule ( administrative

and teaching load)

Course

supervisor

6

A copy of a starting work model used by a faculty

member will be kept in the members' file in the

department

Course

supervisor

7 The original copy to be sent to the source (

university or company)

Course

supervisor


Reviewed by: Head of scientific department signature





supportive studies

Quality management

system

Second Issue Procedures manual

Rabi’ AL-Thani 1437

Page 1 of 2



Reviewed: Head of scientific department Signature:

Approved: dean of deanship of preparatory year and

supportive studies Signature:

Faculty member starts working

Head of department Course supervisor

Arrival of the faculty member from the

contractor affairs department or the operating

company

Filling in starting work form

Welcoming the new faculty member and

introducing the department, colleagues and

job regulations

Provide him with the description of the course

assigned to him.

Provide the teaching schedule ( administrative

and teaching load)

A copy of a starting work form of a faculty

member will be kept in the members' file in the

department

The original copy to be sent to the source (

university or company)



supportive studies

Quality assurance system

2nd

issue Procedure manual

Rabi’ AL-Thani 1437 Page 1 of 2

Procedure number 010305-03


Procedure name: set the timetable of the department


1

Meeting the faculty members and model using

them of the special directions and regulations to be

considered when preparing the tables

Head of the

department

Not available

2 Identify the number of faculty members and their

specialties.

Head of the

department

3 Identify the faculty members who are on the job in

the classroom Head of the

department

4

Determine the coursed load for each faculty

member

Head of the

department

5 Preparing teaching schedules according to

specialization. Head of the

department

6 Provide feedback and notes on the final version of

the course timetable. Head of the

department

7

sending a list of courses and faculty staff to the

schedules and examination department to be

registered on the system

Head of the

department

Reviewed by: Head of scientific department Signature

Approved by: Dean of deanship of preparatory year

and supportive studies Signature:



supportive studies

Quality management

system

Second Issue Procedure manual


Page 1 of 2




Approved by: Dean of deanship of preparatory year

and supportive studies Signature:

Identify the number of faculty members and their specialties.

Identify the faculty members who are on the job in the classroom

Preparing teaching schedules according to specialization.

Provide feedback and notes on the final version of the course timetable.

Sending a list of courses and faculty staff to the schedules and examination department to be

registered on the system

Head of Department

Determine the coursed load for each faculty member

Meeting the faculty members and informing them of the special directions and regulations to be

considered when preparing the table.

Set the timetable of the department


Name of the procedure: Following up the permodel usedance of faculty members

No Operation steps Responsibility Model used

1

Conducting continuous supervisory visits to support

and develop the permodel usedance of faculty

members and provide all necessary teaching

requirements

Head of the

department

Not available

2 Visit the faculty members according to the plan in

each semester.

Head of the

department

3 Identifying the week visits Head of the

department

4 Identify outstanding faculty members as a prelude to

thanking them

Head of the

department

5

The Department Council holds periodical meetings to

follow up the progress of the educational process and

the periodical tests and all related to faculty members

and students.

Head of the

department

6

Assisting new faculty members in introducing them

to their work assignments and helping them to

overcome any difficulties they may face.

Head of the

department

7

Holding a department council to urge faculty members

to contribute to extra-curricular activities. Head of the

department

Reviewed by: Head of scientific department Signature:

Approved by: Dean of the deanship of the

preparatory year and supportive studies Signature:



supportive studies

Quality management

system



Page 1 of 2




Supportive studies

Quality Management

system

2nd





Approved by: Dean of Deanship of preparatory year

and supportive studies

Signature:


Identifying the week visits

The Department Council holds periodical meetings to follow

up the progress of the educational process and the periodical

tests and all related to faculty members and students.

Assisting new faculty members in introducing them to their

work assignments and helping them to overcome any

difficulties they may face.

Holding a department council to urge faculty members to

contribute to extra-curricular activities.

Visit the faculty members according to the plan in each

semester

Conducting continuous supervisory visits to support and

develop the performance of faculty members and provide

all necessary teaching requirements

Following up the permodel usedance of faculty members

Head of Department



supportive studies

Quality management

system


Rabi’ Al-Thani Page 1 of 2


Dept: the scientific department Deanship of preparatory year and supportive studies

NO Operation Steps

Responsipility

Model used

1

In the case of a student's objection to his degree

in any of the tests (periodical or final) he has the

right to review the course professor amicably to

see his grades

Course

supervisor

Not available

2

If the student is not convinced, he or she will

submit a letter to the Dean, asking him to review

his examination papers.

The dean

3

The Dean will transfer the student's objection to

the heads of departments for review and

reporting.

The dean

4

The head of the department and the course

supervisor model used a committee to examine

the student's papers.

Head of dept

5

Preparing a report after examination of the

student's papers will be submitted to the Dean's

Excellency, in which the department's

recommendations are submitted to amend the

degree or not.

Head of dept

Procedure Name: Receiving and responding to student complaints about the result

reviewed by: Head of scientific department Signature:

Approved by: the dean of deanship of preparatory

year and supportive studies

Signature:





supportive studies

Quality management

system


Rabi’ Al-Thani 1437 Page 1 of 2

Reviewed by: head of scientific dept Signature:

Approved by: the dean of the deanship of


Receiving and responding to student complaints about the result

In the case of a student's objection to his degree in

any of the tests (periodical or final) he has the right

to review the course professor in an amicable

manner to see his grades

If the student is not convinced, he or she will submit

a letter to the Dean, asking him to review his

examination papers.

The Dean will transfer the student's objection to the

heads of departments for review and reporting

The head of department and the course supervisor

form a committee to examine the student's papers.

Preparing a report after examination of the

student's papers will be submitted to the Dean's

Excellency, in which the department's

recommendations are submitted to amend the

degree or not.

The dean of the deanship of preparatory year

and supportive studies

Head of dept



Name of Procedure: Meetings of the Department Council

No. Operation Steps

Responsibility Model used

1

Upon the request of the head of department,

periodical meetings are called for the council of

the department to discuss the agenda or any

emergency topics

Head of the

department

2

The meeting is to be held monthly to ensure the

quality of the follow-up and to see any problems

and provide immediate solutions

Head of the

department

3

Submitting the reports of the meetings to the

Dean

Head of the

department

4

Sending a copy to the Quality Assurance

department at the Deanship

Head of the

department



supportive studies

Quality management

system




Approved by: the Dean of the Deanship of

preparatory year and supportive studies signature




supportive studies

Quality management

system




Reviewed by: Head of the the department Signature:

Approved by: The dean of the deanship of


Meetings of the Department Council

Head of department

Submit the reports of the meetings to

the Dean Send a copy to the Quality Assurance


Urgent

meeting


periodical meetings are called for the council

of the department to discuss the

agenda or any emergency topics

Send a copy to the Quality Assurance



periodical meetings are called for the council of

the department to discuss the agenda or any

emergency topics

Submit the reports of the meetings

to the Dean

yes

no



Name of Procedure: Complementary Tests

No. Operation steps Responsibility Model used

1

In the case of accepting the students’ excuses by

the committee model useded to study excuses

Excuses

committee

Not available

2

A list of accepted students' names is sent to the

heads of departments

Excuses

committee

3

The head of the department directs the course

supervisors to permodel used complementary

tests for these students

Head of the

department

4 The results are checked and approved by the

course supervisor

Supervisors

5 The head of department is to submit a list of the

result to the Dean

Head of the

department

6

After being approved by the Dean, the grades are

sent to the Deanship of Admission and

Registration to change the status of the student

The dean



supportive studies

Quality management

system



Reviewed by: the Head of scientific department Signature:

Approved by :the Dean of the deanship of






supportive studies

Quality management

system




Approved by: The Dean of the Deanship of preparatory

year and Supportive Studies Signature:

In the case of accepting the students’ excuses by the committee formed to

study excuses

A list of accepted students' names is sent to the heads of departments

The head of the department directs the course supervisors to perform

complementary tests for these students

The results are checked and approved by the course supervisor

The head of department is to submit a list of the result to the Dean

After being approved by the Dean, the grades are sent to the Deanship of

Admission and Registration to change the status of the student

Complementary Tests

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