Members of the Council: SUBJECT: City Manager - Granicus

1

9C

Honorable Mayor and Members of the City Council City Hall Torrance, California

Members of the Council:

Council Meeting of October 1, 2019

SUBJECT: City Manager - Adopt RESOLUTION Approving and Establishing a Citywide Governance By-District Elected Policy. Expenditure: None.

RECOMMENDATION

Recommendation of the City Manager that City Council:

1. Adopt RESOLUTION approving and establishing a Citywide Governance By-District Elected Policy; and 2. Discuss and determine if there is interest in organizing a workshop to facilitate an indepth discussion regarding at-large governance.

BACKGROUND/ANALYSIS

On June 12, 2018 the City of Torrance approved the transition from at-large elections to district based election. In anticipation of the transition and in advance of the upcoming district election in 2020, staff prepared materials to assist your Honorable Body with the transition. These materials were presented to you at the City Council meeting of August 13, 2019.

During the course of research, staff discovered that other cities throughout the state had similar experience transitioning from at-large elections to district based elections. Cities such as Concord, Garden Grove, Santa Clara, Fremont, and Santa Rosa have developed principles and norms to ensure that the City Manager and City Council continue to work together toward governing as a whole. Similarly, Your Honorable Body expressed interest in establishing a "Citywide Governance By-District Elected Policy."

Included in the August 13, 2019 Council item were two reports, published by the Institute for Local Government and Management Partners, respectively. Your Honorable Body asked Staff to obtain estimates for a consultant to produce this type of report. The estimate received by Management Partners was between $8,000 and $10,000, depending on the scope of work.

Please note that Staff has already begun community engagement efforts related to the 2020 district elections. Outreach efforts include:

Office of the City Clerk • Created "incentives" (i.e. bubbles and pencils) to increase awareness of the

Districts 2, 4, 6 election on March 3, 2020 and maintains their website, TorranceVotes.org.

2

• Created a mailer (postcard) and handouts and brochures for public counters. • They will be distributing this information at the Torrance Farmers' Market

(scheduled for one Tuesday and one Saturday). • Inserts were placed in utility bills.

In addition to these efforts, information on the 2020 district election is now included in New Employee Training for new full-time City employees.

At this time, Staff recommends that City Council adopt a Resolution Approving and Establishing a Citywide Governance By-District Elected Policy and determine if there is interest in organizing a workshop to facilitate an in-depth discussion regarding at-large governance.

Attachments:

Respectfully submitted,

LeROY J. JACKSON CITY ~ANAGER · _ I

By ~q;l;\Qf atfuwand

Management Associate

A. City Council Item 9C from August 13, 2019 B. Resolution - Approving and Establishing a Citywide Governance By-District

Elected Policy C. Correspondence from Management Partners and Institute for Local Government

3 Attachment A

Honorable Mayor and Members of the City Council City Hall Torrance, California


Council Meeting of August 13, 2019

SUBJECT: City Manager - Discuss and Provide Direction on City Districts and Governance Policy. Expenditure: None.

RECOMMENDATION

Recommendation of the City Manager that City Council discuss and provide direction on City Districts and Governance Policy.

BACKGROUND/ANALYSIS

On June 12, 2018 the City of Torrance approved the transition from at-large elections to district based election. In anticipation of the transition and in advance of the upcoming district election in 2020, staff prepared materials to assist your Honorable Body with the transition.

The objectives of the effort were to evaluate the unique assets of each District and to develop a resource to assist in decision making and strategic planning. In collaboration with staff from all departments, a list of assets and data was collected based on each department's area of expertise. This list can be found on the following page of this item.

Furthermore, during the course of research, staff discovered that other cities throughout the state had similar experience transitioning from at-large elections to district based elections. Cities such as Concord, Garden Grove, Santa Clara, Fremont, and Santa Rosa have developed principles and norms to ensure that the City Manager and City Council continue to work together toward governing as a whole. These cities have chosen to continue to provide services and allocate resources based on the needs of the overall city, rather than to special or esteemed electoral districts.

Included with this item are two reports, published by the Institute for Local Government and Management Partners, respectively. The purpose of these reports is to provide City Council with information on these cities who have chosen to govern at-large despite geographical district voting.

9C

4

SUMMARY OF DISTRICTS

5 I

~<--C-om ___ m_e_r_c-ia-l------+-----~1z7~- _ ~::d;:;:~:I ·---+1--6-!5-/-=I ~:~~:cturing;=+: ~~ ----- ~~:~;;~_tu_n"• J . ··~-5 --~

~raries 1 Libraries ! 1 i

Registered Voters --1-4-,0-01____ Registered Voters I 15,266 f-------------+------fr--

Bus Routes 4 Bus Routes 9

l Police Station _1 __ --,t--Po_li_ce_S_t_at_io_n ____ +--__ 02 ______ J t Fire Station 1 Fire Station I

ulation 24,984 Population 25,226 1

4479 Residential 5494 ----------+--------!I-

Commercial 86 Commercial 212 ,__M_a_n_u_fa_c_t_u-ri-ng _______ 1_9_2·--Sr--M-a_n_ufactu~ing - 359 I

Scho_o_l~--------+-- ___ 4 _ Schools _______ : _ 11 ___ _I Libraries 1 Libraries ii 1 j

e--R-eg-i-st_e_r_e~----y_-~-t_e-=_r-s_-_-: .. --1_,__-::~1-~3_,-1-_?_0 __ Registered Vote rs ____ _i___ 13,80=1

Bus Routes 10 Bus Routes 7 ------------· -·- - --·-- ----

1 Police Station 1 Police Station 1 f-----------+-- ·---- -1 l.£i~tation 1 __ F_i_re_St_a_ti_o_n ____ --+-___ o __ I Popu latiori__ ______ .L.__ __ 2_3_,3_6_7_~_P_o_pulation 23,159 I

m~ I •

I ~:-~-id~~-~~r1--- ----- ~-::d;~~::1 ----· -- J- ~:ti Manufacturing ---t--~~5

--· Manufacturing 1 ----16q I School_s ___ 1 6 Schools , 3 ,

I Reg~~i:-;-ed_V_o-te_r_s---+---1-4-,~-3-3----<>-~~~:fed V0t0,s .. i 14,~srl I Bus_R_o_u-te_s ________ ·::_-_--2_-_:~~ Bus R-ou_t_e_s-_-_-_::_-_-=r--- 6 I

O Police Station I O I -+-------- ----------·- --------··------l----------1

l Fire Station 1 Fire Station I 1 i 1---- - -----···--------+------ -------·--------------- ··----~_J_ ____ ____J

I Population _J_ 23,603 Pop1Jlatio_r1__ ' 25, 099 J

; Police Station

:/ Herma Tillirn'Seiiior" [c:1tiiJ;;centif; North"< '"<" ,·~':.>« ~,, ~ "f' -~~- 'f- ~ .. ,,,. - - '

~'<Torrance· Communitif.: :~~-, t~nieJ'4i,5 iwi. '.

<, , '. l'[,~V(~e~5~, L(t_tlf; ,, -. ;~ i_Company of Maryr '-c

;: ,, 0 "

),~; MedicafCenter: ·'-r ~ ~,f; .. "-'~-:, ';:-~"'~,.,,.-,, \i I~;',,,

'1KtiR~stauranfRow ,':-:

;;/ Madrona Marsh~ ,

'LLA Superior Court, .. ·

;/tqrr~rii,~)!~fi~'!(,Y,. --~ ,:!: Auto Dealerships . ·.

.·/_.' .Wilson Park, ·

-.f Bartlett Center;". '

i'' ·,._ · Old Torrance, ~t -

5

At this time, Staff recommends that City Council discuss and provide direction on the attached materials related to the upcoming 2020 district based election, and determine if there is interest in organizing a workshop to facilitate an in-depth discussion regarding at-large governance. Should City Council wish to engage in further discussion regarding the potential development of a governance policy, staff recommends retention of a thirdparty consultant to lead the effort.

Attachments:


LeROY J. JACKSON

CITY MA~.NAGER ~ n By ~LVCVVl0

K tie Wand Management Associate

A. Districts Maps (Individual pages of districts 1-6) B. Examples of Principles and Norms from Other Cities with Districts C. City of Concord - 2018 Effective Governance Workshop Report D. Summary of Zones E. Property Zoning Map F. Capital Projects G. Major Projects

6

ZONING

(10)

fH(l)

Al (17)

l\l/Ml/\-12 P)

,'\l/R2 Pl

(2(%)

C'·;_ip (3)

C2/·1 1 (2)

U/t{3 (1)

(3 (J 5)

C3-PP (U)

cs (1:

CR {261

11 Nf (13]

Ml Un i?)

ML\'Jl

f'U (17)

(.1)

Rl !'1,6)0)

H 1 (G)

1117)

iB (4S))

R3 PP

rn;u(1:

8_1/R l (8:

q4 14")

q'., (1 i

RI' ~,;.1 ( 2 \)

!Hn ;•e-'(51)

SCHOOLS

City Bound:-iry

Railroad

Elementary School (5)

Elpmentary School Prvt (2)

Middle School (1)

l·ligh School (11

11,1 College (1)

(;I Police Stations (1)

Fire Stations (1)

Ad1Jlt School (1) Hc1wthorne Blvd Overlay District

COMMUNITY/ RECREATION CENTERS

{ffe. C_e_n~~r ~ame

1S Hr'rma Tillim Center 20 Thr• RoMlium Open Air Market

23 Alondr;i Aquatic Center

24 North Torrance Community (Pntn

LIBRARIES

(#j Li_l;> r_a r>£_f,_,ljiJ!l___g_

4 North Torrr1nce Libr;iry

PAR~

~ pa_rt<- N;i_rr1_~

DESCANSO

GUENSER I.A CARRETERA

Mc MASTER

OSAGE

l>i{/l'H ~T g

_j N

Total Sqaure Miles 3 t~l'>rs:·

.J 182ND ST

~ ± -~ ~

ELECTION DISTRICT 1

Features of District: El Camino College, 405 FWY, Alondra Aquatic Center, The Roadium Open Air Market, Herma Tillim Center, North Torrance Community Center

t~_',lri

lS'IT•i

;.~;'TH

)8.~1;,

' ~

~

I g1 ~ :T

3 ro :,

:i,

7

,.m , ,w, ~ '*' City Boundary

ZONING

(3)

Al 15)

Al/C2 P)

C2 {17)

C2-PP (1)

(3 (57)

(3.pp (4)

CR-PP (5)

H-DAl (17)

H-DA2 (127)

H,PR (30)

HMD(3)

LP(CHP) (1)

ML(l)

ML (C4) 12)

Ml(C4) (1)

ML(Ml-PP) (42)

PD (154)

PU 124)

Rl (5,573)

R2 l12)

R3 (340)

R3(C4) (2)

R3-PP (1)

RTH (329)

Hillside Overlay District

Hawthorne Blvd Overlay District

IIJ Hospital (1)

LJ Fire Stations {2}


Middle School (2)

{til High School (2)

@: LibraryNarn__g_

~ N

ISABEL HENDERSON

ENTRADERO lA ROMERlA PARADISE

SUNNYGLEN

VICTOR

Total Sqaure Miles: 3

ELE(JJON DISTRICT 2

Features of District: Hawthorne Blvd Overlay District, Providence

Little Company of Mary Hospital, Restaurant Row

5eo5ide

~

> <!,

(.).j \U

<( ;,r

?.'.

r::: 5 C < a:

Arnold

186TH ST

,GARNET

TORRA

8

ARTESIA !RV[

PlAZA DEL .AMO

Total Sqaure 4

ELECTION DISTRICT 3

Features of District: City Hall, Civic Center, Armstrong Theater,

TAM, Police HQ, LA Superior Court, Plunge, Toyota Sports

Complex, Transit Center, Del Amo Mall, Torrance Refining

Company, Railroad, 405 FWY, Madrona Marsh, Parade Route,

Hawthorne Blvd Overlay District

City Boundary

Railroad

Hawthorne Blvd Overlay Di~triLt

B] Fire Stations (1)

[;3 Police StJtions (1)


rm Middle School (2)

3 KATY GEISSERT

COLUMBIA

DEL THO RN NE

ELNIDO

GREENWOOD

MADRON fl MARSH PRESERVE PEQUENO .f


1 City H;ill

2 · Parks & Recreation Adm1n,strat,on 3 Victor E. Ber.stead Plunge

4 Ken Miller Recreation CEnter 5 J;imo R. Armstrong Thf:>ater

6 Torr;;nn, Art Mu>E'Um

7 Torrance C,t,C,',.BLE

8 LO$ Angeles Superior Court

9 Macron;, M~rsh Nat1,re Certer

16 Toyot;; Sports ComplC'x

29 Torranni Comnun,ty GJrderis

9

'1:-

7 #' t ti

ELECTION DISTRICT 4

Features of District: Wilson Park, Farmers Market, TUSD HQ, Old Downtown, Railroad, Honda, Torrance Refining Company,

Parade Route, RR Bridge, Bartlett Center, Old Toyota Campus, Torrance Animal Control, Wilson Park Sports Center, So Cal Live Steamers, Teen Center The Attic

ZONING

(48)

DRP (1)

M2(1)

PU (11

Al(l)

Cl (1001

Cl-PP (32)

I c2 (38l

C2-PP (8)

(3 (10)

C3-PP(l)

C3/Pl (1)

-(5(20)

lllrn-PP(l)

ORP (441)

-H-DA1(2)

-LP(l)

M-1(1)

Ml (91)

j Ml/M2 (5)

-M2(259)

M2-PP/Ml (1)

Ml(l)

Pl (5)

Pl-PP (1)

PD (3S7)

PU (32)

- PU/C3/M2 (1)

R-1 (1)

R-MF (19)

Rl (3,244)

Rl(C51(3)

Rl(CR-PP) (1)

Rl(RP) (52)

R2 (743)

R2-PP (18)

R3 (1,199)

R33 (50)

RD (11)

RP (164)

RR3 (2)

_\ N

City Boundary

Railroad

fil Police Stations U)

SCHOOLS

[~ ElementarySchooll4)

~ Middle School (1)

II.I High School (4)

1111 Adult School (2)

LIBRARIES

•~ 5 SOUTHEAST

.. ParkName

El PRADO

Jfl( MEMORIAL KELLER MEMORIAL PUEBLO

SUR LA BREA TORRANCE WILSON

COMMUNITY/ RECREATION CENTERS -~ 10 Farmers'Market

11 Wilson Park Sports Center

12 Torrance Unified School District

13 Teen Center- The Attic

14 Bartlett Center

21 Southern California Live Steamers

22 Pueblo Recreation Center

27 Torrance Animal Control

28 Torrance little League

Total Sqaure Miles: 4

10

fJf(IIQNQl5TBL(T5

h·_,;.1turcs of District: Torrance Brach, Candy Cirnc Lane, Sea-Airr~

c;olf Course, Hill Side, PCII

C1tv f301ind,1ry

F1rp ~t,,t ·n11·, ( 1)

H:llc,,dp ()v1>rl,1y D1;,trir.t

Hc.1wthornp B'vd OverLw D•str,c!

ZONING

(5)

C2 (1\

Rl (2)

A: (34)

Cl ('.JO)

Cl pp (1)

C2 (147)

C2-PP (1)

C3 ('.i)

H D.-0.l (;)

H WT (7)

HMD(2)

Pl(l)

PD 1-~4)

PU (30)

Rl (5,Cl02)

R2 (,.O)

RJ ('i52)

fl-~ ('l 1 )


qt} C_e_l"i_t~_r_N_~me

19

2fi Tor,,11ltf' BP,11"11

j N Total Sqaure Miles

LIBRARIES

{j; ~Lb.rary Name

El Retiro

SCHOOLS

Element<1ry School (3)

Middle School (2)

High School (1)

~

Bl - Park Name

El Retire

EstrellitJ Triangle

L;.:i Paloma

Lcigo Scico Los Arbole:;

M1rasnar R1v1er<1 Seaside Heroes

i_t J":$ uux.crrrs,

i ~ ~. "'

~ {1

236rHSr

"' U,.l it ::;

u "' s

:::: r ; -.161i·fsT

:r ~ is "' ~

22JTH Pl

,r, 228TH.Sr

.. )

~

2,':ET."/ PL

~ Q ;,;

n.-·1r;4 sr

~ ~

z ~A ~ ~

240Tei ST

0 ~ ~ 1 Ct C 0

t s }; ~ ,O

:i; nsn-1;;'.. le ~

;;; 22,'JTH \l ::.j

?;>9nf P!

,,

~ § 5 ...,., it

11ELECTION DISTRICT 6

E Fec;tun:s of District: Airpc1 t. Torrance f .... 'lemorial Hospital,

HiHs:de, V\iestern fY1uesum of f!ight, tas Contha~ Tennis FacHity1

H3V<Jthurne Blvd Overlay Di:::t::;_t; F"l.J·l

~ ,_., ht

"' ZONING

C2 il)

H-PCH il}

HMD{l!

PD (lj

Al (4)

(2 {36)

C2-PP {~J

C3 (98i

R::-PP {GS}

R3 {1.016}

R3-PP (1Sj

R4-PP (29)

RS {li

RT:>; {79}

C;;y tk,und.i,·.;

;_.i:, . .J/1'·,·\iY..·\ •. ,.,,-.-.

····--------·, ~-lc"rTHint.w.• Srh,m! ili


, .. ( --~·-; ;: l''

_\ N Total Sqaure Miles 4

O Library Name

Walteria

ifffF.RSON ST

_235111 PL

237THST <

237TH ?l. ~

238THST ! 239iHS't

12

City of Concord

Examples of Principles and Norms from Other Cities With Districts

March2019

• Make decisions that are best for the entire city.

Attachment B

• Allocate services and funding based on overall city needs Continue to follow good governance principles including respect for the council-manager form of government.

• Ali councllmembers should be concerned with/involved in any city issue regardless of district. • All councllmembers will respond to citizen inquiries regardless of district and notify • councilmember and manager. • Commitment to work as a unified team for the benefit of the entire city. • Allocatlon of resources, Including staffing/services and capital projects will be based on the overall needs of

the city. • Carefully consider the needs and concerns of all concord residents without giving preference to the residents

in the district from which you are elected.

• Customer service and communication

City of Garden Grove G City ot Garden Grove

• Encourage a citywide perspective.

• Be informed of Interests and Issues within each district. • Maintain professionalism in our work (e.g., service delivery based on needs, data-based decisions, customer

focused) • Utilize long range plans to provide big picture context that Is reallstlc and achievable. • Educate and engage the publlc about city services and needs, and be continually transparent with

information. • Honor the roles of the council-manager form of government.

City of Santa Clara • We all care about and will govern for the entire Santa Clara community.

• we will follow our Santa Clara ethical values. • We will follow our council-manager form of government. • We recognize that our administrative structure and service delivery systems, data, and programs are

structured based on citywide governance.

• We will govern for the whole City, not by Council District .... we value our citywide framework.

13

Page 2

F~nt City of Fremont •• ,., ... 1.

1. Maintain a citywide perspective, while being mindful of our districts. 2. Move from I to we, and move from the campaigning to governing. 3. Listen to one another. Communicate with each other. Seek to understand. 4. Find consensus when we can; find the area of agreement within the areas of disagreement. 5. Respect each other's opinions. Accept that we will not always agree, and then disagree respectfully and

professionally. Do not make things personal. Do not criticize others for having a different point of view. 6. Never assume intent. Do not ascribe motives. 7. Keep confidential things confidential. 8. Respect the roles of council and staff In creating policy and In Implementing policy. Respect the

council/manager form of government. 9. Communicate concerns about staff to the city manager; do not criticize staff in public. 10. Craft clear council motions so that staff and council all understand what is intended. 11. Seek to be efficient in comments at council meetings.

City of Santa Rosa • Maintain a citywide perspective while being mindful of our districts. • Move from "I" to -,,we" and move from the campaigning to governing. • Every voice is equally Important. • Make space to hear from everyone.

• Model the city values. • Never assume intent, do not ascribe motives. • Seek to be efficient In comments at City Council meetings. • Ask questions of staff before meetings. • Understand our roles and the limitations thereof: council, boards, commissions; council/manager form of

government.

• Commit to work as unified team for the benefit of the entire city. • Allocation of resources, including staffing/services and capital projects will be based on the overall needs of the

city.

• Councllmembers will assist each other and share institutlonal-knowledge with each other. • We all have an Interest In shared success of each other.

14

FROM THE CITY MA.NAGER TO THE COUNCIL: o Treat all members of Council with respect. o Tell the truth. Give Councll the "straight scoop." o Treat Councll as partners as well as my

employer. o Help the Council be effective collectively as a

Council. o Communicate with all Councilmembers to keep

each person equally informed as possible. o Listen to you, and seek to understand you, your

role and needs. o Do my personal and professional best. o Respect your Councll-to-Council and Council-to

constituent relationships. o Be politically astute but not political. o Practice the "no surprise" rule.

Page3

FROM THE COUNCIL TO THE CITY MANA.GER: o Respect the Council/Manager form of government. o Allow the City Managerto translate your policy interests and

priorities to the organization to achieve action. o Be clear on Council's direction as a Council body. o Do not direct the staff. o Help create a "no blame" culture. Scoldlng occurs out of

public view and only to the City Manager - not directly to staff.

o Be sensitive to the need to pace the organization and to focus on priorities.

o Use established processes to add issues and to advance Individual Councilmember Interests.

o Ask questions in advance of Council meetings so the staff can be as prepared as possible.

o Practice the "no surprise" rule with the City Manager and other staff.

a) Work together as a body, modeling teamwork and g) Work for win-win -- seek common ground civlllty for our community h)

b) Work for the common good, not personal interest c) Respect the Council/Manager form of government and

the roles of each party i) d) Communicate through the City Manager e) Disagree agreeably and professionally j) f) Demonstrate respect, consideration and courtesy to

others

Approach the business of governing in a professional manner - conduct business In a way that brings honor to the institution of government Ask questions of staff in advance of Council meetings and be familiar with Issues on the agenda Share information and avoid surprises

15

Ci of Santa Maria ..-----· RESOLUTION NO. 20 l 8- l 1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING AND ESTABUSHINO A

CITYWIDE GOVERNANCE BY DISTRICT l!LECTED POLICY

WHEREAS, the City Council adopted Ordinance No. 2017-06, effective June 15, 2017, ealabllshlng !hat future City Council elections wlll be held by district for City Council members and at-large for the Mayor; and

WHEREAS, November 2018 marks the first election of City Councllmembers by district, wllh two Councllmembers to be elected by district: and November 2020 marks the first election when the other two now at-large City Councllmembers are elected by district: and

WHl!Rl!AS, lhe City Council understands the value of at-large governance lrregardleu of the method from whteh City Councllmembers are elected; and

WHEREAS, governing at-large allows for the continuation or acceasible customer service, the moat effective use of taxpayer reaourcea, and consistency In City services: and

WHl!REAS, all members of Iha City Council will continue to serve all of the poople of Santa Maria.

NOW, THERll'OAE, IT 18 HEREBY RESOLVED by the City Council of the City of Santa Marta, California, that:

~) The City Council wlll govern on an at-large basis, considering the needs and Interests of the entire community. The City Council wlshoe to remain united In ·

. Its service to the community; and

2) Any member of the City Council wlll help anyone in the community who calla or contacts them. Customer service Is the priority: and

3) Professional managemenl In a strong City Manager form of government will continue, with all of the best mt1nagement practices that the City Council expects now. Resources will be allocated based on needs and expertise.

4) Current practices regarding Invitations to members of the Clly Council to events and activities, end appolnlmenls to committees and various bodies will remain In effect.

Page4

16

Attachment C

City of Concord Effective Governance Workshop Report

' ,s ~···-------

City of Concord's Mission: "Our mission is to join with our community to make Concord a city of the highest quo/lty. We do this by providing responsive, cost-effective, and innovative local government services."

Workshop Goal: Our,working goal for this council workshop Is to facilitate a strategic conversation among the covncif and executive staff to determine how effective governance principles and practices can be maintained and potentially strengthened under the district election system

September 10, 201B

17

Contents Summary...................................................... .. ....... '" ........... , ........... ,.,. .... .. ..... . ...... 3

Part I: Foundations of Effective Governance ............................................................................................... 4

Hlgh Performing Counclls ......... ., ...................................................................... , ............................................ 4

Roles & Responsibilities ................................................................................................................................ 5

Individual Counc!lmernber ........................................................... ,., .. , ...................................................... , 5

Council as a Governing Body ............................................................................................. ., ... , .................... 6

Manager/Executive ................................................................................................................... ,. .............. 6

Tools & Practices ................................ , ................... ,, ....................................................................................... 7

Part II: Governing Under the District-Based Elections ............................................. ,.. ............................... 8

Risks/Opportunities/Uncertainties ............................................................. , ....................................... : ... """" 8

Bui!ding on/ Developing Council Norms ................................................................... ,, ........................ , ........ 9

Vision Exercise ..................... , ...... , ....................................................................... , ........................................ 10

Policies & Procedures ............. , ........... ,., ............................................................ , ..................... .-.................. 11

Next Steps .................................................................... , .................................................................................. 11

Part Ill: Add!tlonal notes and visual record ...................................... , .................................... , ................... 12

Bike Rack ...................................... , ...................... ,.. .................................................... ,, ....... ., ..... , ................ 12

Thank you ........................... , .. ,, ............ , .............................................. , ... , ......................................... ,. .......... ,.12

Pictures .......................... , .... ., ........................................................................................................................ 13

18

Summary The City of Concord held a special public workshop on Saturday, August 11, 2018 at the Concord Senior Center. The workshop provided the council with an opportunity for a focused discussions on two

related and relevant items: "Foundations of Effective Governance" and 'Transition to District-based Elections."

Participants included the five members of the Concord City Council and City Management staff:

• Mayor Edi Birsan

• Councilmember Laura Hoffmeister

• Councilmember Ron Leone

• Counci!member Tim McGalllan

• Counc!lmernber Carlyn Obringer

• City Manager Valerie Barone

• Assistant City Manager Kathleen Trepa

• City Attorney Susanne Brown

• City Clerk Joelle Fockler

The Institute for Local Government's consulting team Included:

• Randi Kay Stephens

• Melissa Kuehne

• Kevin Duggan

• Mike Kasperzak

The workshop began at 9:00 a.m. with Mayor Birsan opening the meeting. Following the formal roll call

there were Introductions of the consulting team, an overview of the day's agenda, a readlng of the

workshop goal, and affirmation of the ground rules. In the first 90 minutes, the council and executive team members engaged in a productive discussion on effective governance team practices, clarified the

roles/responslbilltles of the council and its lndlvldual leaders and the executive/management team, and the Impacts of the district-based electlons.

Having set the foundation of best practices in governance, including Concord's own operations, the

participants moved onto discussing governing under the district-elections system. Highlights of the Interviews were shared, and the group articulated their Insights on the transitions opportunities, risks

and uncertainties. After a short working lunch, the group continued Its dialogue about governance and

elections. The participants discussed a vision of governance (One Concord) and how to build on existing

and developing new council norms. The workshop ended with a discussion of the policy and procedural

matters that are affected by the transition to district-based elections. The participants agreed upon the

next steps for the city council and executive team to pursue. Mayor Birsan invited members of the

public to speak. Following their comments and a summary by the consulting team, the workshop

concluded at 2:00 p.m.

The following are notes of the council workshop.

19

Part I: Foundations of Effective Governance Consultant Mike Kasperzak led the workshop portion devoted to the foundation of effective governance in a strategic effort to capture the best practices and ensure clarity on the current governance system in place.

High Performing Councils The group shared their perspective on the attributes of highly-effective councils.

• Long-term decision-making

• Mutual respect (even when not in agreement)

• Civility/respect

• Clear goals • Working for betterment of community

• Transparency

• Communicate with staff • Manage expectations

• Staff Is aware of council's goals

• No surprises

• Transparency for public and decision-making; access to Information

• Trust in staff and council

• Engagement with community. Be dear.

• Accountability

" Self-refiectlon

• Flexible/adapt (reprloritize)

• Realistic expectations

'i I'

20

Roles & Responsibilities For this segment, participants were grouped into three-member teams to explore the roles and responsibilities of the individual council member, council as a governing body and

management/executive staff. Facilitators worked with each of groups in the first ten minutes to craft a 11st of responsibilities for the three different roles. Participants then rotated for shorter amounts of time

to the two other stations to review and add to content. Each person was given dots to demonstrate agreement with Ideas presented (see parentheses for dot count). Following the exercise the facilitators

shared themes and highlights and then the full group discussed the contribution of each role and how

they operate most effectively.

lnq[vidual Councilmember " Understand the core Issues (4}

• Build consensus among colleagues (4)

• Focus on policy (3)

• Serve cornmunity,as a whole (3)

• Represent your district (3)

• No surprises (2)

• Do your homework (2)

• Avoid the weeds (2)

• Acknowledge professional expertise (2)

• Respect organizational roles and responslbllitles (1)

• Exercise preventative leadershlp (1}

• Have realistic expectations

• Effective communications (all around)

• Exercise civility and respect

21

Co_tinc:il :1-; a Cove,:__iw}gl)o_ciy

• Set Polley - Not to micromanage (6)

• Set Priorities & Allocation of resources at a policy level (S)

• Agree on real!stlc expectations (4)

• Set big picture, vision and goats (2)

• Work effectively together (2)

• Recognize you are part of a team (2)

• Transparency with clarity on decision-making (be clear on why) (1)

• Set tone and tenor for the organlzation

• Flexibility

• Represent community values, be the public face

• Ensure effective communication among a!! stakeholders {the councllmembers, the staff and the

community)

• Be accessible to the people/community both during and outside of council meetings

" Know what other organizations/cities are doing

• Stay up-to-date on legislation and outside forces

• Self-evaluatlon of the council/team

• Keep domestic tranquility In the city

• Run the city day-to-day (5)

• Serve council as a whole (5)

.. Implement council policy (4)

• Translate policy to staff (2)

• Keep council up-to-date/ No Surprises (2)

• Keep community up-to-date on policy (2)

• Candid communication (2)

• Be responsible to the council (2)

• Recruit and maintain staff team (2)

• Implement mission, vision, and values (1)

• Provide customer service (with a smile) (1)

• Agenda management (1)

• Keep the council focused on council-Identified priorities (1)

• Hold staff accountable (1)

" Keep council accountable

22

Tools & Practices Best practices of the current city council and executive team were thoughtfully discussed to get a strong sense of how the council is working with each other and demonstrate their cohesiveness as group to understand what the council is doing well.

• Review of staff reports/do homework • Annual goal setting workshops • Build relationships among the council (attend the league's Annual Conference) • Accessible and responsive/ Meet with the community • History of community service - servant leadership • Engagement with community groups and participation • Professionalism: The council has experience on commissions and boards • Team-building • Systemic approaches, including:

o Annual review of the city manager and city attorney o Annual to bl-annual budget offers more time to review and reflect and rotate operations

and capital Improvements • Respect and rely on commissions • Tree fighting, cake competition, social events • Office space fosters collaboration and congeniality • Honor outgoing mayor and support incoming mayor • Respectful of each other/ allow all opinions to be heard • Treat each other equally • Mayor's "second" to facilitate/ allow full discussion • Close partnership with Chamber of Commerce • Recognition of business, events, community members • Mayorforthe day

23

Part II: Governing Under the District-Based Elections Consultant Kevin Duggan led the workshop port!cn devoted to Impacts of the district-based elections.

Risks/Op po rtu n ities/U ncertai nti es The transition to di.strict-based elections brings a variety of potential ritiks, opportunities and

uncertainties. The council and executive team discussed their concerns and created three distinct lists. Participants Indicated their top concern through dot voting. Bold Indicates the highly-rated Items.

Parochialism

Inequity of power among districts L.oss of potential outstanding

, council members Allocation of resources by district

' Redistricting

: ''Trappinf(' member In district Widening divide between tho

l "haves" and "have nots: !

'. tommun'itv d!scnfr,mch!sed . '

. lnvalldatln; baHots l.ess turnout

· Time needed to train new , memben

J More outreach and community . Appointments of : engagement I commissioners ond board

' Leadership capacity bulldlng

: Focus more attention on Sl'_f!.Cljl~ areas_.'!! the city

: Concentrated outreach

Train new councllmembers : through leadership

devc!oµrnent

Mor!:! rnpresent.1tlve leadership

: members ! City-wide policy but doesn't

l!'!IP.a.~ ~/strict Sub-committee assignments

Allocatlon of resources

People moving into districts

Is the community engaged? Is it easier for an Incumbent to win/be re-elected In districts?

~ai:i 'J!.e. d[! an'*;~J.11~ a~OU! that? Is It easier for new community members to run for councll?

24

Building on/ Developing Council Norms Governing Is an art practiced through explicit and implicit norms. The group explored norms as presented and discuss what should be added, removed or modified.

• Make Decisions that are best for the entire city

• Allocate services and funding based on overall city needs • Continue to follow good governance principles Including respect for the council-manager form

of government , • All councllmembers should be concerned with/involved In any city issue regardless of district • All councllmembers will respond to citizen Inquiries regardless of district and notify

councllmember and manager. • Commitment to work as a unified team for the benefit of the entire city • Allocation of resources, lncludlng staffing/services and capital projects will be based on the

overall needs of the city.

• Carefully consider the needs and concerns of all concord residents without giving preference to the residents In the district from which you are elected.

• Customer service and communication

After discussing the norms, the participants were divided Into three groups to answer a series of specific questions that would invoke the norms and serve as scenarios for council consideration.

'~lfim.em1um1YJilllml,1tf!lm&1iDillt~Bt,:m1mrrm:w~Q~.,· 9~~~!1!'!! !! , l ~~!! f!. !,t;!~!!!l~ ~E~!!)IJ! ~n~er. 91!!1'!~. ehtc!Joni? .. /lesponrHt .1~ .1,Su1'Ject t.o;tegt1I ~i.J.vi¢ef .!!£~eq~Jnu»Rllt;l! ta t:h!'fl!f~Ui!~er t~c,!'I e_k~lon. Ql,lestlon 1: ! What ls.discretionary tp change under dlstrtc:t elections?

'l' · .... · .. -· . ' ' " .. ~. . . .. <· . " ' • ffesegnJ.~ ?,: t M!1.'J'.~J01!,0.t4.tlC!.fJ!. '9ff'll1l$$&_~,~. ,. f:~Uf!.~~ fO,pm,t~e.t! opeqfntpef?~ 0.~6!!lo~ 3: J .!! "~~!Id!~!! !Y DL!~~r i.~e ~me~~ emlng by Oist.rttt!'? Rf!SP.~n~f! ~; } No ·

>:;';7nf.~~~rJ7~;r~~~~~~rl-.J~'i;~1r;~f~1;&;~~i1~·,~:;,~·r'ffl'i~A1:,,:~r:~,·~"1":~ " , %,~= J;.J';G: 'Ao,;,,sf \:<-'"%«~1.-<o/~.$!Jf.Ulf,:,l<&-c-s'±;~:.:,/~,AJlb1~j_~:,-,,J,0{£.lJL~lIUJ!;J; /£-o:;l\1.- -~ · Jfj}foi } t'";f}%},oLt"o 1,,A.~, , ~- ?! ,~):)&;

Question 1: i Do you see a distinction between "election by district" and "governing by

R_esp.o,nse 1 ! Question 2:

• district"? ~ See distinction but pressure to not distinguish , ; wiiai i:iiii be c1orie.to -~ssur~ th~t dec1s1oris ·a,e made based on what is best tor : the city as a whole?"

Re_SPC?.i:15.f! 2: i Conslder o pledge or resolution/or the council, candidates; commissioners, etc. Question 3: . 1t'you0wanttt~ io;/~r~ ·;;· i whole, how will you safeguard against drifting into

governance by district? Uesponse 3: : Through citywide goal setting and priorities, the priorities can be measured. Question 4:

Response 4:

WIii councllmembers be able to or forfeit the right to provide Input on what is occurring In other districts? No

Ji I'.

25

• I ··•'!·'• ;, Question 1: : Can this impact "etrectlye ~?~ernan~e prlr,c}.~les"? Response l: • Yes, see risks/opportunities/uncertainties

• Main concern Is parochialism • Gravlta!ional .P~II. to ~istrlcts

Question 1: ; Who wlll be respon_slble_ for mali:.,tainlng city-wide perspec_tive on Issue? Response2; • "Council" has ultimate responslbllltv

• Individual councllmembers • Staff • City manager

Question a: Response 3:

• Everyone keeps each other in check

1 ~s there~ risk oi'th~ £?~i~ ~.1rii(ov~~ Involved In operations? · • Yes - particularly over time I • As advocates for their districts they w!II be uber focused on specific

Items.

Vision Exercise "What should be the philosophy of governance for Concord with district elections?"

The group discussed various visions. The City of Santa Marla's resolution affirming its philosophy was provided as a sample for the council to review and discuss.

The group affirmed the existing "One Concord" vision (philosophy), They also discussed:

• Election by District/Governance by City • Five Districts, One City

• Each district shall be treated as having co-equal dvll rights of representation of which the majority shall not Infringe upon through procedures or actions

There was agreement that One Concord Is a goal, tagllne and vision.

10 ! r ? r

26

Policies & Procedures The group discussed policy and procedural items that were raised in the personal interviews the consultants held with the mayor and city council. The group discussed each Item and then added additional Items for consideration. Workshop participants were ab!e to vote with two dots to indicate the most pressing policy/procedure. The votes could be used In any format (one dot on a distinct item or two dots on any one item).

" H~w ~lanning co~mlsslo~~~s (an~ advlsor.v. ~~die~) ~re .select_ed 7 • How council sub-committees are selected/operate: standing committees 5

" .. " • " .. .. • .. ..

How Items ar,~ placed on the city council agenda Public outreach

Oist~lct work~~ops/dis.trlc.~ ~~w.i: h;dls Term llmlts

Directly elected !!l.l!YO~ Ho~ .~he lt'ISY!,)~ l~!Sl!r.:t~d .. Flllirig council vacl!~cles .

~PP.~~i:it!:11~~~~ t~ !~dls~~l~!!:'t.~.'?~ml.~!:.e District newsletters -lmbalanc~ ln ~!ectorate_ and dem~gr~phlcs bet~een districts Staff support to councl!member

Next Steps

1

1

1 1

1 1

Following the initial dlscusslon on policy/procedural Impacts and with a strong desire to continue the momentum of today's workshop, the council determined that lt was In the best Interest to continue to focus on the norms of the governing body and the potential pol!cles/procedures that will be impacted by the transition to district-based elections. The two policy/procedure items council wants to most address are:

1) How plannlng commissioners (and advisory bod/es) are selected

2) How council sub-committees are selected/operate; standing committees:

27

Part II!: Additional notes and vlsual record

Bike Rack Addltlonal Items that came up In the session for discussion that were not directly connected to a specific exercise.

• Community/ Engagement Practices • Code of Conduct/Resolution • Joint Agreement/ Document/Code of Conduct • Research/Best Practices on Transition • Term Limits • District Issues and Community Issues

Thank you

The Institute for Local Govemmenty.1ou/d like to thank the City of Concord for the

opportunity to facilitote this workshop. The Institute for Local Govemm1?nt also

thanks consultants Kevin Duggan and Mike Kasperwk for their leader.ship on this

workshop. Finally, thanks to the City of Concord's Trish Bieme for arranging the mo11y

details of the Interviews and the workshop and for the supportive ream at the

Concord Senior Center for their help with logistics.

12

28

Pictures A sample of moments captured throughout the workshop.

Mayor Birsan and Councllmember McGallian discuss roles and

responslbllities

Councllmember Leone, Assistant City Manager Kathleen Trepa, City Attorney Susanrte Brown with Consultant Kevin Duggan talking

about the roles of the executive/management team.

Consultant Mike Kasperzak engages with the workshop team on

the attributes of highly effective councils.

The group Is focused on Its governance vision for the City of

Concord.

29

Promoting Good Governnumt at the Local Level

The Institute for Locl:11 Government promotes good government at the local level with practical, impartial and easy-to-use resources for California communities.

WWW. qH l&.fill.l

30

Attachment D

/' City ot T°in'<'lHC'7, Planning Deparh:ne1't . . , \. i 3031 Timmwr• Blvd., Ton,rnce, CA 90503 (310) 6\8-5990 Fax: (310) 618-5829

Jeffery W '. G!bwl:I; p~.,g Director

"< · of Zo.11.es ·' ' ,.,.,.,"'o$t1fJ,,..v ________ ..,,,... ____________________________ , __________ --,--,--

11111 m1J,111.m11.n::I~UZS.1D,IiN:1JJ11~1iit1ntu:r permits one single-family residence per lot. The zone has a height limit of 27,foet and a maximum F~ of 0.6 (indu~J:ng garage), ·

. . ' Tilli'..til'!l·t!AM!J...YJU!li.U:mNllAJ,.U11?IltlC':l' permits two single family residences or one duplex per fot. The zon~ has a height limit of 27 ft. and a maximumFARof0,65 (not including gnriiges).

'.O:JlUlc!Uttukl.:tlA.L'~NllO.U!lJilllSl'.}lli';.~l: nlltiW$ lnnd tohe c,ieveloped as a writ for single fon,lly :residential development according to site

_planning techniques.simjlar to Planned Unit Deve1opmenis. The m~xbnum denslly is 12~15 iutlts per acre.

ID 'IHltl.lM!IllD.J\-i.QtDI~AMll..)'. Jigfil~T1A,LJ.:tocn.w:i: , ·

.permitsR~l tir R~:a us~, and also permits multiple family developments at a density of up to 27 units per acre. AddUionally, educational institutions, and religious facilities are allowed. The zone has a heightllmitof35ft,andamaximumFARof0.6(not including garages).

IJfll 'Jl.Ull~CllUM!J.lll'.H~UJJ:AbllLX :RJ3.SlJ2IlNTIAL.DlSJ1ill:f

11/98

allows R-2 or R-3 uses at standards similar to those for the R-3 district. However, single-family homes are not permitted in the RR-3 district, and existing structures on a parcel must be removed before new ones are erected.

pemuts the same uses as the R·3 ,d!,stri~t, at a maxii:num density of 43 units per acre. The height HmH is !iO fL Addi! lonal 11&<'fl pern1Hled l!\ the R-4 dislrld hwlt1de Hhrnrles, 11\tlSCUlllS, hntds, fire and police stations, and post offi~es. · ·

THE HIGH.RISE RES[mil'illAf,.Dlfil'.lUO: permits multiple family developments with auxiliary commetdal uses such as barber Bhops and retail cleaners. Height and density are unllmited1

. ' ,· : but high standards a.re set for recreation and open space, building se~'!:?acks, and dwelling unit size.

:niliJilIBIDJ1hl11AU!lOJEli.S1:ilDNt~lSilUCI permits residentlaluses Ol' pro£ess!onal offices and businesses, such as accowitants, barbers, insurance agents, and real estate ngents. Lot area and density stan~a.rds ~e the same ~ those of the R-3 district. Simultaneous residentialand professional uses on a single site are permitted with a Condi-tional Use Penidt )·.,- ··, .:, : · ·

rlJI '.IlllUUiIAl.L.~~llQ,A)..1}1$'1JUt:::r permits retail st_qres, shops and businea,ses. Resl· denti.al uses are allowed with a Conditional Ust . ' . Permit.

THU GENlUlALJ:QMklfilli:lALJll.Sl'.lilS:I'. pnrn,Hs C-1 m,es and light manufacturing illl<t

inddcntal to. lhe retail sale of r1umlr.. RusiclcttLl,i uses an:: permitted with a Conditiot\.:U Use I'ermil Development requites review by the l?l.at\Yill'l! Commission.

·:·

TIJ.tl,SJJLilLl:...CQM.M.Ilru:IAWillrrBIC:T permJ !:& both light and general coxnmerdal uses a weU m, the non-resldent!o.l uses alh:nved,in the R .. :zone. Residential uses are not permitted. Devel oprnent requires review by the Planning Co:rn.:mission.

was designed for community shopp!n1; ce_nte.n Light ·conmn•roru \lSCS ilfU permHled !>Hhject to minimum lot area of 15,000 sq. ft, Some uses ar subject to mlninmm iot dimensions of 75 ft. i width imd 200 ft in depth. Development requin review by the Plannl~g Commission.

I·,· Il!.E.CJ21Sl21IltlM6J,J'::!)MMliKt::Jt\J.,Jllli1:Bl~l' permits llght ttnd. general commercial USCIJ sub)L't to a minimm:n lot size of 15,000 sq. ft Res!denfr uses are not permitted. Development requln review by t.l-ie Planning Commission. ,.

31

1111 llllUlll~Al..Jlls:fauc:{··.-.. ,; : :~,,, .. ~ I.Ill was designed lot nelgbborh~ ~pplng centers::,·: ·: '·' · ·

n-....~ .......... ,:-.,.-....,..,.........,~......,.. URKING DISTRICT .. . . ., . . . . . ,

Swida.rds lnsure compatibllity with surrounding . provides landscaped areas, parks A;ld recreation and 6if..street:parldng. · i · · · · resiilential iU'el5 and Include prohibiting the con

sumption of akoholk bevetages; prohibiting the sale of food at a d.ri.ve-m or wallN.tp, a 20 ft. height 1111 Iliti l!LAMNIQ JlllWWt!Ml!NT UISUICI

permits devel.opment which conforms to the de- . velopment standnrrui set forth in ii Den,loptnenl ' Plan approved by the City. The ntlnhmun lol arni!

limit for buildings, sign and architectural control, · 'and required review of development plans by the ' Planning Coinmissfon.

1111 mtil.IMl'.IllU l!BOJ:mWQNAl QJE.CIU:>lSTtm:J' was designed for offices 'and professional services characterized by low volume customer contact. Development st1ndards ctl(ouroge development compatible with flUrrouriditig or abutting residen-Ual dlsb'.icts, · •· ·

-11J\ilfiW-11flHDsiaNiil 1111 ".:rmt'un1ttM~tl3i;Aci1tit~ ri~~m' .

permits light Jndustrial uses. Commercial uses are also allowea with' a Conditional Use Permit .. Uses

.. in this zone 'are limited to those which do not produce noise~ dust/odors, or vibrations which may be detrimental to other property in the neighborhood.

; • : • i • i •• : ·.' ':· .• ~ •• '.: : • ' ·~ / '

lHllUu\YYMA.litll!t\OlJB~G Df.S'.mla permits f"'M uses. Other mitlufact:urlng uses and

· : '· commercial uses are allowed With a Conditional Us'e Permit:. ' .. ' · · ·

11111 '[lilUMD.'.IID MJNU!AC:J.U:mi1a·D1STitlCJ' permits limited manufacturing uses and research and development facilities. Commercial uses are allowed with a Conditiona~ Use Permit. Building setbacks, aesthetic and performance standards, and plan review by the Planning Commission are required to insure compatibility to surrounding residential areas.

. - Tllli.LlttJJ:l'Amtl<:.W.~f.lmAl~1llS1.1U.C:l'

permits flower and vegetable gardens, including a temporary stand for the display and sale of prod

; ucts grown on the premises. The A-1 zone also allows single family residenc~s w.ith a height limi~ of 27 feet. : :·:: ·· · ( ·

1111

is5 acres. . .

THE PUDUC USE DlS'fR.lCT permits facilities owned by the Cit:·, Counly,Stale, Federal or other governments, or faclliliea leased

· by these agencies for more than 5 yrs.

11111 :nm HG~fttai .. MHtUCAL. t111rs;u1.,Q11t,:ruc· permits hospitals as well as medical, dental and relnicd professional affi- lil'ld· a«usory ~Additionally, instltutiondor l:ho tffll.trn,.nt of alcoholics and mentally reta'M~ and ~ed.kal and dental schools Are (O~~()nall).'petnutffld, DeveiOpmentand Pet:fottnai\ct$tat\dardsare set,andall development SQUtda:rdsare set, and all detelop,mcnt plans n1u$t be .~pproved by· the Planning Comtnlsslon.

Tim 1UWUJIQ¥lllU..1U'ZQNli is a special overlay applied to the hillside area because of its topography. Development in this area b~to approval oi II Prec:ise Phtn to ensure that new dcvufopmer.t will not have an u,tivcrselmpactupon the view, light,ait,,.nn.d1ni\•aey of other ptopert'lcs in the vicinity. Under retrai..'1 dl'(l.l.m· st11m:es, such as an 1tddltion: under 14 fflttt, the Plannhig Dtrictor may determine that l't Prm;ise Ptan hi not ::-et1ui:ed.

TJill.5MAIJJ,ll'tJ,OlY•Ml3Dl1JMD~UWLQhll b, an overlay z1me op11lkd to the Andteo/Gnmezcy nt-ah, horhoud. Devrloprnrnt in this atoo 11' subjM lo Plnt1rlng Com.mission revitYW. Thi: review is lntvndtd lsi p~Wf'\'llhe neighborhood d1,11,1cteri':.Ucs and to ensu~e that new toll~

slrudion or remodeling is compatible ,...rith omer properties In the vicinity. ·' · ' . · ·

\ .... .i l

II:Ul RED6YJ:.l.QrM.J3Nf.fR.Q~ JnrJude the D0wnt0W11, Industrial, Skypark, and Mea.:i;!w Park Redevelopment P.rojec:t Arelts. Bach of these at.ea h~an individual plan that sets forth d~velopinent slandads.

For ,1 more detailed t!t•iJt·riplion of each zone a.nd information on uses requiring a Conditional Use Permlt, oontact the .i?larumg l>t.•partment at (310) 6 lfl..fi(11JO.

32

)

CITY OF TORRANCE COMMUNITY DEVELOPMENT DEPARTMENT

DANNY SANTANA COMMUNITY DEVELOPMENT DIRECTOR

N

E

NOT TO SCALE

LEGEND

iiiffi HlLLSIDE OVERLAY

~~ ~~:W!11..JffR~ORRIDOR

- ~g~g.lfN REDEVELOPMENT

TORRANCE INDUSTRIAL REDEVELOPMENT PROJECT

film] :r:~~tt:k PROJECT

~.rn WoJ:~RK REDEVELOPMENT

PROPERTY ZONING MAP

~LIGHTAGRICULTURA!.

®8J RE:51UENTIAI.IOWNHO\!S[

~ S1NGl£ FAMU R[SIOCNTW.

April 2019

2000 3000

uIJ 1'rTAIL cm,w!rtc:IAL

[£[j O[N[!W. CO!,IM(~tAI.

[fij SOl..£1.Y CIJM!,1£1'(:tAI.

~ TWO r ...... LY R!:SIDENTIAI. CTI] SHOPPING CENll:R (DA-1) a.. Amo a,.,no,o S,o-O>.,ne! c ...

~ ~'1:!6~Nffl!_LTIPlf FAMILY cm COffDITIONAL COl,<Ml:ftCl.lt (DA-l) &el kao S"""'"" Sa~-0.otnct I.-.;

~ THRH rAMlLY R[SID[NTIAl [fEJ R[~TROCTEO COMl,lf;~C"'l """"· Fon. ~,,-D,;<n<1

~ ~~~~ MU<11~LE r,..... ~ ~=P~ort:SSIQNAL omct ::::::;,:,.6,;._/;~,;;~C<os' H"I' 00 ~~MUL""'U:: FAMU ~ UMJT£0 IINIUF.<e~r«; /'Ml

~ ::r.&~MULTIPlE fAYl.l' [0J LIGHT r.wiur.<Cu~ ~ ~,\l..':,~"&'!"~:~l)V,lil.OL @] "1Gtt RIS[ R!:SlnDITIAL ~ HLJ.1/VIJM<Ul'Kt\)Rlr.,; @ AA[Cl5f l>i.N<CN r,,(•

• n<E £""80L "" ""[CEOC!l 1!V i lfYI( l)l;Slt',Nl,ll'lt.. f,01l; OF WM<C>< W[ ["''.:•CSE& E• ~A<IE,.. .. t~(! ,Nlll'..<~JPPR!M'll<ChlhG5Ue.JE:CITt'fli.l'H;Of~PfifCr..l'PlJlh.

©Fire Station

© Library

0Hospilal

rn,~...,.lli.<r.l»'J,'ltlN..>'!)IJIS'l'!f'.'ISl.."HD<lE <Of'..Oot'.COl'" .. Pl•'*:il''•"•'.l<PLLJ,5[ COl<T,l,CT To,£ c<:IIUUl<IT't Drl/£LO"Ul:Nl OEP,'Jm,/f~l A' {;J·G:, ~•f-~~G

33

Attachment F Public Works Capital Projects

Operational Improvements $15,300,000 $15,300,000

N01th Torrance Wei! Field $3,341,020.47 $23,519,359.18

Project

Van Ness Well Field Project $750,000 $1,732,5

3 Torrance Transit Park & Ride

465 Crenshaw Blvd, Torr $25,700,000 $29,264,119 Regional Transit Terminal

Crenshaw Blvd Intersection Crenshaw Blvd from 208th SI

3 Improvements & 208th St to Torrance Transit Center

$3,300,000 $4,845,265 El(!ension

Prairie Avenue Bridge Prairie Avenue Bridge on

3 Prairie Ave al the BNSP $443,535 $953,042 Rehabilitations

Railroad

Western Ave and West 223rd $1,100,000 $),200,000

ement intersection

Neighborhood bounded by Sepulveda Blvd, Western Ave, $1,261,263 $1,261,263 south Citv limits. and Cabrillo

4 DowntownTorrance Pedestrian Cravens Ave $793,000 $4,668,000

Walnut Storm Water Capture & Walnut Basin south of 238th 4 Groundwater Replenishment St, west of Hubel' Ave, 1101th of $450,000 $900,000

Basin 242nd St. eost of citv limits

5 Intersection Improvements on Pacific Coast Highway at Vista

$ J 5,300,000 $15,300,000 PCH/Anza/Vista Montane Montana/Anza Ave

6 Intersection Improvements on Pacific Coru.1 Highway tit $19,600,000 $19,750,000

PCH/Hawthorne Blvd Hawthorne Blvd

6 Torrance Airport Storm Water

Torrance Airport $500,000 $937,547 Infiltration Project

34

City of Torrance Community Development Department's Major Projects Report January 1. 2019- June 30, 2019

A. MAJOR PROJECTS COMPLETED

1 Master Case Number Project Location

(Related Case Numbers)

<::UP14-00027; EAS14-00005; 2600 DEL AMO BLVD BLD15-00361; BLD15-00363; BLD15-00365; BLD15-00366; BLD15-00367; BLD15-01588; BLD15-01589· BLD15-01590 MOD14-00013; BLD16-01007 24777 CRENSHAW BLVD

CUP1S-00030; DVP15-00004; 18308 HAWTHORNE BLVD BLD16-00859

CUP16-00011; CUP16--00012; 18512 GREVILLEA AVE CUP16..00013; CUP16.00014; D1V16-00006; DIV16-00007; BLD16-02733; BLD16-02506; BLD16-02734; BLD1&-02507; BLD16-02508; BLD16-02736; BLD16-02504; BLD16-02732; BLD16-02733 CUP17-00010; MOD17-00003; 4170 PACIFIC COAST HWY BLD18-00057

Page 1 of 12

Projf:lCt Description Status

A request for Adoption of a Mitigated Negative Declaration and a ; BLD Final Routing Conditional Use Pennit to allow the construction and operation of; a Ganahl lumber yard, retail store and two electronic reader

' board signs on property located in the M-2 zone at 2600 Del Amo Boulevard.

;A request for a Modification of a previously approved Conditional BLD Final Routing ; Use Permit (CUP05-00041) to allow the addition of vehicle sales : and expansion of the existing parking lot' area.

;Request for approval of a Conditional Use Permit and BLD Final Routing i Development Permit to allow the demolition of an existing retail ; store for the construction of a new drive-thru coffee service and associated site improvements in the H BCSP-NT zone at 18308 Hawthorne Boulevard. Request for approval of a Conditional Use Permit to allow two BLD Finaled 4-17-19 detached two-story residences, in conjunction with a Tentative Tract Map for condominium purposes, on property located in the

1 R-2 Zone at 18512 Grevillea Ave (APN 4083-004-012, 4083-004-011, 4083-004-021, 4083-004-022).

Request for approval of a Conditional Use Permit and a ,BLD Final Routing Modification of previously approved Planning Entitlements (CUP75-70, PP74-5) to allow a new drive-thru and walk-up only restaurant with outdoor seating on property located in the C-2 Zone at 4170 Pacific Coast Hiahwav.

i n :,-3 CD ::s -G)

35

City of Torrance Community Development Department's Major Projects Report January 1, 2019 - June 30, 2019

B. MAJOR PROJECTS WITH BUILDING PERMIT ISSUED

Master Case Number (Related Case Numbers)

CUP14-00025; AMD15-00040; BLD15..Q2875; BLD18-01382

MOD15-00005; ADM16..00011; jBLD16-02311

icup15-00009; DIV15-00004; 1WAV15-00006; ZON15-00002; :BLD17-00593 i

I i i I CUP15-00023; CUP15-00024; EAS15-00002; DIV16-00002; DVP15-00002; DVP15-00003; MDP16..Q0013; MOD15-00011; LPR17-00001; ADM17-00013; BLDH-01875: BLD17-02693

ICUP16-00005; ZON16..Q0002; !DIV16..Q0004; WAV16..00009; jBLD17-01978; BLD17-02749

I CUP16-00016; CUP16-00017; DIV16-00008; BLD17-01572

Project Location

2455 PACIFIC COAST HWY

2448 SEPULVEDA BLVD

23625 ARLINGTON AVE

21515 HAWTHORNE BLVD

20411 EARL ST

3918 242ND ST

Page 2 of 12

Project Description

, Request for approval of a Conditional Use Permit to allow the repurposing of the existing motel site into an assisted senior independent living facility on property located in the C-2 zone at 2455 Pacific Coast Highway. A request for approval of a Modffication to of a previously

·approved Conditional Use Permit (CUP83-30) to allow the addition of 13 new hotel units on property located in the C5 Zone

-it 2448 Sepulveda Boulevard C

A request for approval of a Zone Change from the C5 (Conditional Commercial District) to RP (Residential Professional District) in conjunction with a Conditional Use Permit to allow a sixteen unit residential condominium development, a Division of Lot for condominium purposes, and a Waiver of the RP zone height limit, on properties located within the CS Zone at 23625 -23649 Arlington Ave (APN's: 7371..017-029;7371..017-030).

Request for approval of a CUP and DVP for a new 45,000sf fitness center, a CUP and DVP for a new 10,000sf restaurant with 2,000sf outdoor dining, and a Modification of CUP65-38 to convert the existing professional office building to medical, at the Del Amo Financial Center on property in the H-DA1 Zone at 21515-21615 Hawthorne Blvd {NEC of site).

Status

BLD Ready to Issue; BLD DEMO Issued

BLD Issued

BLD Issued

BLD Issued

!Request for approval to altow a Zone Change from ML (M1.PP} BLD Issued

1 {Umited Manufacturing District with Light Manufacturing Dlstrict -! Precise Plan Overlay) Zone to R-3 (Limited Multiple Family Residential District) Zone, in conjunction with a Conditional Use

·Permit to allow the construction of a 25-unit multiple-family :residential community and a Tentative Tract Map for subdivision . ;purposes, on property located in the ML (M1-PP) Zone at 20411 : Earl Street. Request for approval of a Conditional Use Permit to allow a new :sLD DEMO Issued two-unit condominium development, in conjunction with a Division of Lot for condominium purposes, on property located in the R-2 Zone at 3918 and 3922242nd St

I

36



! Master Case Number !{Related Case Numbers) -ICUP16-00026; CUP16-00027; CUP16-00028; DVP16-00001;

10VP16-00002; DVP16-00003; DIV17-00002; EAS16-00004; MOD16-00008; BLD17-02767; BLD18-00359

CUP17-00006; DVP17-00001; DIV'\7-00005; BLD17-02388; BLD18-00466; BLD18-01159; BLD19-00056

CUP17-00015; DIV17-00010; BLD17-02502

CUPH-00018; DVP17-00003; BLD18-00605

CUPH-00026; PREH-00011; EAS 18-·00003; BLD 18-02665; BLD18-02666

CUP17-00032; DVPi7-00006; MOD17-00010; WAV17-00013; BLD18-01187

"" Project Location Project Description Status

NE CORNER OF CARSON ST: Request for approval of Planning Entitlements (Conditional Use BLD Issued AND DEL AMO CIRCLE, W Permit, Development Permit, Environmental Assessment, and OF HAWTHORNE BLVD Modification of Precise Plan 65-38) to allow a mixed-use (21507-21509 HAWTHORNE development composed of a senior housing village, an executive BLVD) stay hotel, and a parking structure, on property located in the

HBCSP-DA 1 Zone at the northeast corner of Carson Street and ,Del Amo Circle Drive, west of Hawthorne Boulevard (APN: 7525-023-024).

3620 LOMITA BLVD Request for approval of a Conditional Use Permit, Development BLD Issued Permit, and a Division of Lot, to allow a two-story 84-unit assisted senior living and memory care facility with a basement parking level, on property located in the H-MD Zone at 3620 Lomita Boulevard.

6160 PACIFIC COAST HWY Request for approval of a Conditional Use Permit and a Division ·BLD Issued of Lot to allow a new 5-unit two-story multiple-family residential building with lower level parking, in conjunction with lot consolidation, on property located in the R-3 Zone at 6160 Pacific Coast Highway (APN No. 7514-005-002, 7514-005-003).

2052.8 HAWTHORNE BLVD Request for approval of a Conditional Use Permit and a BLD Issued Development Permit to allow a new three-story medical office building on property located in the H-PR Zone at 20528 Hawthorne Boulevard.

2404 SEPULVEDA BLVD Request for adoption of a Mitigated Negative Declaration and BLD Issued approval of a Conditional Use Permit and a Precise Plan of Development to allow a new in-line commercial building and restaurant with a drive-thru lane on property located in the C3-PP Zone.

3275 SKYPARK DR Request for approval of a Conditional Use Permit and ,sLD Issued Development Permit to allow the construction of a new two-story , medical office building, in conjunction with a Modification of previously approved entitlements (CUP76-90, CUP00-00006,

,CUPOB-00026), and a Waiver of the street landscaping requirements, on property located in the HMO Zone at 3275 Skypark Drive.

Page 3 of 12

I !

37


Page 4 of 12


Master Case Number {Related Case Numbers)

ICUP17-00033; DVPll-00007; )D1V17-00019; BLD18-00739

I

OVP17-00005; MOD17-00008; BL018-01492

CUP18-00005; MOD18-00003; D1V18-00004; LPR 18-00012; BLD18-01373; BL018-01374; BLD18-01375

\CUP18-00010; BLD19-0i232 !

Project Location Project Description Status

23332 HAWTHORNE BLVD Request for approval of a Conditional Use Permit to allow the BLD Issued operation of a restaurant building with outdoor seating and on-site service of beer and wine (Type 41 ABC License), a

:Development Permit to allow the construction of a 3,600-square foot commercial building, and a Division of Lot to allow the subdivision of one lot into two lots.

3635 PACIFIC COAST HWY Request for approval of a Development Permit and Modification BLD Issued of a previously approved Planning Commission Review (PCR RD 72-5) to allow the construction of a one-story 4,500 square foot credit union, on property located within the H-MP Zone at 3635

· Pacific Coast Highway. 2200 195TH ST Request for approval of a Conditional Use Permit and a BLD Issued

Modification of a previously approved Conditional Use Permit (CUP00-00031) to allow three new light industrial buildings, in conjunction with a Division of Lot to allow a subdivision of two parcels into three parcels, on property located in the M-2 Zone at 2200 195th Street (APN Nos. 7352-003-076, 7352-003-077).

2320 SEPULVEDA BL VD Request for approval of a Conditional Use Permit to allow the BLD DEMO Issued construction and operation of a new hotel and exceed the floor area ratio on property in the C3 Zone at 2320 Sepulveda

'-··-- Boulevard · 21321 HAWTHORNE Bl VD Request for approval of a Conditional Use Permit to allow the BlD DEMO Issued CUP18-00015; DVP18-00003; WAV18-00006; MOD16-00007; Bl019-00207; BLD19-01332; BLD"!9-01361

iMOIJ18-00004; DVP18..Q0002; I DIV18-00002; EAS 18-00001: I BlD18-00859

operation of a new daycare facility, in conjunction with Modification of a previously approved Precise Plan (P.P. 76-04), a Development Plan to allow the new construction, and a Waiver to allow the reduction of the landscape setback requirement, on property located in the H-DA2 zone at 21321 Hawthorne Boulevard.

23420 HAWTHORNE BLVD DVP to allow the construction of an approximately 13,000 sf BLD DEMO Issued medical office building and demolition of existing restaurant building, Drv for a lot line Adjustment, MOD to allow modifications to previously approved conditional use permits (CUPS0-26 & CUP82-29). Cat. Exempt 15301 (e) (2) & 15305 (a)'

····"···""·"-""·-·-··,··-------------------------------------------------------------------~

38


Page 5 of 12

C. MAJOR PROJECTS WITH DEVELOPMENT APPLICATION APPROVED OR DENIED

Master Case Number Project Location

l (Related Case Numbers) !Project Description Status

l ICUP13-00018; BL01S-02440 1752 BORDER AVE Construction of a 10,000 sq ft warehouse and 3,000 sq ft tire PC Approved 10-16-13; BLD

I j sales store with installation bays. DEMO Finaled

I M0015-00012; EAS 16-00002; 23711 CRENSHAW BLVD Environmental Assessment (EAS) regarding a request for : PC Approved 6-15-16; ,EXT17-0004; BLD17-00488 approval of a Modification (MOD15-00012) of a previously :Extension Approved 5-19-i approved Conditional Use Permit (CUP96-02) and Precise Plan : 17; BLD Out for Corrections i j

(PRE96-03) to allow the addition of two, two-story storage buildings totaling 59,796 square feet on property located within

'the M1-PP zone at 23711 Crenshaw Blvd. M0016-00012; EXT18-00002 3131 PACIFIC COAST HWY Request for approval of a Modification of a previously approved 1PC Approved 3-1-17;

Conditional Use Permit (CUP04-00011 ), in conjunction with a Extension Approved 2-28-Precise Plan of Development, to allow one and two-story 18; Extension Expired 3-1· additions to an existing two-story seminary, on property located 2019 within Hillside Overlay District in the A-1/C-2 Zone at 5430 Torrance Blvd.

CUP17-00016; ZON17-00001; 2409 ARLINGTON AVE Request for approval of a Conditional Use Permit to allow a 20- ;pc Denied 4-18-18; CC ,DIV17-00014; BLD19-01212; unit two-story multiple-family residential development, in ;Approved 6-19-18; BLD BLD19-01213; BLD19-01314; conjunction with a Zone Change from the CR-PP Zone to the R-3;Corrections Needed BLD19-01315; BLD19-01316 Zone, and a Tentative Tract Map, on property located in the CR- :

PP Zone at 2409 Arlinaton Avenue. CUP17-00029; BLD18-02889 3960 PACIFIC COAST HWY !Request for approval of a Conditional Use Permit to allow first .PC Approved 5-17-18; BLD

I 'and second-story additions in conjunction with fa~de • Corrections Needed improvements to an existing motel on property located in the C-2 Zone at 3960 Pacific Coast Hiahwav.

EAS17-00001 2223 BORDER AVE Preparation of an Environmental Assessment associated with the PC Approved 12-5-18 request to allow the construction of a new municipal well water transmission main in Van Ness Avenue from a proposed well in

I Descanso Park and from two newly developed ground water well ' sites located off Van Ness Avenue, North of the 405 Freeway.

I Under separate projects, the new wells with pumps will be

I constructed in cinder block enclosures.

39

City ofTorrance Community Development Department's Major Projects Report January 1, 2019 - June 30, 2019

Page 6 of 12


I Master Case Number (Related Case Numbers)

CUP18--00004; DVP1 &-00001; BLD 18-02604

!CUP18-00011; D1V18-00007 I

ICUP18-00013; D1V18-00008; 113LD19-01200 \

iCUP18-00028; DVPi&-00004;

CUP18-00030; D1V18-00012; EAS18-00005; GPA18-00001; WAV18-00013; ZON18-00002

Project Location


1991 DEL AMO BLVD

1978 CARSON ST


18045 WESTERN AVE

Project Description

Request for approval of a Conditional Use Permit to allow the construction and operation of a new drive-through restaurant within the existing shopping center, in conjunction with a Development Permit to allow for new construction, and a Modification of previously approved entitlements (PP78-27 and CUP11-00002) to allow modifications to required parking and parking lots, on properties located in the H-PR Zone at 20020-20148 and 20150 Hawthorne Boulevard.

Status

PC Approved 5-16-18; CC Approved 7-24-18; BLD Corrections Needed

Request for the approval of a Conditional Use Permit to allow the PC Approved 6-20-18 development of two buildings with parking lot on property in the M1 Zone. Request for approval of a Conditional Use Permit to allow a mixed-use development consisting of 39 apartment units with 7,032 sf of ground level commercial (restaurant, office, and retail), in conjunction with a Division of lot to consolidate five parcels into one, on properties located within the Torrance Tract Overlay Zone in the Downtown Torrance District at 1954-1978 Carson Street (APNs 7357-016-001 - 005). construction of a new 6,700 multi-tenant restaurant & retail building with the service of beer & wine and 1,000 s.f. of outdoor seating area

/A request for adoption of a Mitigated Negative Declaration and ]the approval of a Conditional Use Permit to allow the . construction of a 46-unit apartment complex consisting of two '.three story buildings over parking in conjunction with a Waiver to allow less than required front setback for the semi-subterranean

· parking structure, Division of Lot for lot consolidation purposes, a General Plan Amendment from General Commercial to MediumHigh Density Residential, and a Zone Change from C-R (Restricted Commercial) to R-4 (Unlimited Multiple Family Residential) to allow the proposed use and a Division of Lot for :the consolidation of six parcels into one parcel, on property -!located in the C-R (Restricted Commercial) Zone at 18021-:1so45 Western Avenue.

PC Approved 6-6-18; CC Approved 8-14-18; BLD Corrections Needed

'Application Filed 10-17-18; · PC Approved 2-6-19

;Application Filed 10-29-18; !PC Denied 6-19-19

40


Page 7 of 12



CUP18-00032; D1V18-00013

CUP19-00006; D1V19-00002; PCR19-00001

Project Location

24600 CRENSHAW BLVD

1750 MANUEL AVE

Project Description

A request for approval of a Conditional Use Permit to allow the construction of a new commercial center that consists of a grocery store, a restaurant pad with a drive-thru, and a bank pad :in conjunction with a Division of Lot for consolidation purposes on ;property in the M-1 zone located at 24600 Crenshaw Boulevard.

Status

Application Filed 12-3-18; PC Approved 5-15-19

Request for approval of a Conditional Use Permit, Planning .Application Filed 3-18-19; Commission Review ancta Tentative Tract Map to allow a new 6- PC Approved 4-17-19 unit detached townhouse development, on property located within the Torrance Tract Overfay in the R-3 Zone at 1750 Manuel Avenue.

41


Page 8 of 12

D. MAJOR PROJECTS WITH DEVELOPMENT APPLICATION IN PROCESS


CU P15-00014; D1V15-00006; EAS15-00001; ZON15-00003

I CUP16-00004; GPA 16-00001; ZON16-00001; PRE16-00005;

· PUD 16-00001; DIV16-00003; EAS 16-00001

CUP17·00013; DVP17-00002; ID1V17-00008; PRE17-00007; I EAS18-00002; ZON18-00001

Project Location Project Description Status

175TH PLACE AND PRAIRIE AVENUE

Request for adoption of a Negative Declaration and approval of a PC Continued 1-17-18; PC Zone Change from CR (Restricted Commercial District) to C2 Continued 1-16-19 (General Commercial District), in conjunction with a Conditional Use Permit for a Mixed Use project with 62-senior residential condominium units and 3<:0mmercial condominium units and a Tentative Tract Map for the merging of two underlying lots into one for condominium purposes on property located within the CR, Zone at 175th Place and Prairie Avenue.

SW CORNER OF A request for approval of General Plan Amendment from 'Low-HAWTHORNE BLVD AND VIA Density Residential' designation to 'Low-Medium Density VALMONTE Residential', a Zone Change from A-1 (Light Agricultural) Zone

(Hillside Overlay District) to PD (Planned Development) Zone :(Hillside Overlay District), in conjunction with a Conditional Use Pemiit, Precise Plan of Development and Planned Development to allow the construction of a 305-unit multiple-family residential community and a Division of Lot for condominium purposes, on properties located within the Hillside Overlay District in the A-1 Zone at the southwest comer of Hawthorne Boulevard and Via Valmonte (APNs 7547-001-018, 7547-001-019, 7547-001-020, 7547-001-021, 7547-002-011, 7547-001-007, 7547-001-008, 7547-001-009, 7547-001-024, 7547-001-025, 7547-001-026, 7547-002-005, 7547-002-006, 7547-002-007, 7547-002-008, 7547-002-009, 7547-002-010).

Application Filed 3-22-16; Draft E!R Review Period 6-19-19 to 8-19-19

24601 HAWTHORNE BLVD Request for approval of a Conditional Use Permit, Precise Plan Application Filed 6-16-17 of Development, Development Permit. and a Tentative Parcel Map to allow a new 11-unit three-story multiple-family residential building with lower level parking and a new two-story commercial office building with lower level parking on properties located within the Hillside Overlay District in the H-WT Zone at the northwest comer of Hawthorne Boulevard and Via Valmonte (APNs 7534-028-005, -006, -021, -022, -024, -027).

42

City of Torrance " Page 9 of 12 Community Development Department's Major Projects Report January 1, 2019 • June 30, 2019

D. MAJOR PROJECTS WITH DEVELOPMENT APPLICATION IN PROCESS

Master Case Number (Related Case Numbers) CUP19-00012; D1V19-00004;

CUP19-00017; DVP19-00001

Project Location · Project Description Status

19801 WESTERN AVE Request for approval of an Addendum to the adopted Mitigated Application Filed 6-4-19 Negative Declaration (2000 MND) for the Toyota South Campus (State Clearinghouse No. 2000101085), and approval of a Modification of a previously approved Conditional Use Permit (CUPQQ-00031) to allow a conversion in floor area from general office use to light industrial use, in conjunction with a Conditional Use Permit to allow three new light industrial buildings, and a Tentative Parcel Map for mapping purposes, on property located in lhe M-2 Zone at the southwest comer of 195th Street and Western Avenue (APN Nos. 7352-003-078, 7352-003-082).

23000 HAWTHORNE BLVD Request for approval of a Development Permit to allow the \Application Flied 6-28-19 demolition of an existing retail store and the construction of a 3,639 square foot drive thru restaurant on property located in the MP District within the Hawthorne Boulevard Corridor Specific Plan Area at 23000 Hawthorne Boulevard.

43

City of Torrance Community Development Department's Major Projects Report January 1. 2019 - June 30, 2019

E. PLANNING DIVISION PROJECTS

Master Case Number Project Location

(Related Case Numbers)

LUS13-00005 City-Initiated




I LUS18-00002 City-Initiated

I I

Project Description

Study on a public electric vehicle infrastructure expansion program. Land Use Study regarding the regulation of short-term vacation rentals.

Zoning Code Amendments related to (I) Digital Freeway Signs, (II) Digital Wall Mounted Signs, and (Ill) Electronic Ground Signs.

Land Use Study regarding the regulation of medicinal and adult use cannabis.

Land Use Study regarding Small Cell Code amendments.

Page 10 of 12

Status

Construction complete; Administration ongoing. :9-19-18 PC requested additional information on STR regulations; 11-7-18 PC requested additional information on STR regulations; 4-3-19 PC forward to the CC an ordinance regulating short term rentals. ·Jn Process

1 0-24-17 CC adopted Ordinance No. 3820 prohibiting all cannabis use except as allowed by State law. 12-19-18 PC forwarded draft Ordinance to the City Council; 1-8-19 CC adopted Ordinance No. 3830, Urgency Ordinance No. 3831, and Resolution 2019-03 pertaining to regulations of wireless telecommunication facilities.

44


E. PLANNING DIVISION PROJECTS

Master Case Number Project Location (Related Case Numbers)


l ! LUS18-00004 City-Initiated


LUS19-00001 Citv-lnitiated

"'

Page 11 of 12

Project Description 1Status I

Land Use Study regarding shared on--<lemand personal mobility !8--28-18 CC adopted devices, including bikes, e--bikes and a.scooters. ! Urgency Ordinance No.

'.3834 to establish a temporary moratorium on shared mobility systems and devices; 10-2-18 CC - adopted an Ordinance to extended the moratorium.

Land Use Study regarding amendments to the HBCSP pertaining 2-5-19 CC adopted an automotive related uses allowed in the DA-1 Sulr-District. '. Ordinance amending the

:HBCSP. Land Use Study regarding mandatory spay and neuter and In Process licensina of cats. Land Use Studv reaardina Develooment Impact Fees (DIF). In Process

45

City of Torrance Community Development Department's Major Projects Report January 1, 2019-June 30, 2019

F. TOTAL PLANNING PERMIT ACTIVllY

Permit Type

Approval Extension (EXT) Conditional Use Permit (CUP) . Development Pennit (DVP) Division of Lot (DIV) Environmental Assessment (EAS) Event (EVN) Fence Height Exception (FEN) Genera! Plan Amendment (GPA) Home Occupation Permit (HOC) Certificate of Appropriateness - Minor (HPA) Certificate of Appropriateness - Major (HPC) Land Use Study (LUS) Landscape Plan Review (LPR) Large Family Daycare (LFD)

iMinor Development Permit (MOP) Minor Hillside Exemption (MHE) Minor Use Permit (MUP) Modification (MOD) Planned Development (PUD) Planning Administrative Action (ADM) Planning Commission Review (PCR) Precise Plan (PRE) Special Animal Pennit (SAP) Special Development Pennit (SDP) Validation Permit (VAL) Variance (VAR) -

View Equity Claim (VEC) View Equity Request (VER) Waiver (WAV) Wireless Telecom Facility (WTC) Zone Chance (ZON)

January 1 to June 30, 2019

I,

.. ~,

Total

Page 12 of 12

July 1 to December 31, 2018

7 5 17 14,

1 1 ! 4 6 1 2

36 32 2 2 0 1

151 152 0 01 0 0\ 1 5

10 13 2 0 6 4

42 42 1 1 3 1

0 0 13 13

1 1 6 sl 2 ol 5 4

0 0 0 0

3 1 2 6

3 5 6 31 0 1

325 351

46

Honorable Mayor and Members of the City Council

City Hall Torrance, California


Council Meeting of August 13, 2019

SUPPLEMENTAL #1

SUBJECT: Supplemental Material #1 to Council Agenda Item 9C

This supplemental was prepared to inform Your Honorable Body that the chart in page 2 of the Staff Report for Item 9C, titled "Summary of Districts," inadvertently got cut off. Please see chart with full details on the following page.

CONCUR:


LeROY J. JACKSON CITY MANAGER

By ~aUfMJ ayiJ Katie and Management Associate

surFLEMENTAL MATERIAL

48

3

SUMMARY OF DISTRICTS

District 1 Assets District 2 Assets

Parks 5 Parks 5

Residential 6256 Residential 6254

Commercial 157 Commercial 85

Manufacturing 39 Manufacturing 45

Schools 10 Schools 9

Libraries 1 Libraries 1 Registered Voters 14,001 15,266

Bus Routes 4 9

Police Station lice Station 0

Fire Station 2 Population pulation 25,226

Residential 5494

Commercial Commercial 212

Manufacturing Manufacturing 359

Schools 4 Schools 11

Libraries 1 libraries 1 Registered Voters 13,150 Registered Voters 3,807

Bus Routes 7

Police Station 1

Fire Station 0

tion 23

6677

245

0

Schools 6 3

libraries 1

Registered Voters 14,233 ----'"'-""'"""-

Bus Routes 2 Police Station 0 0

ation 1 ire Station 1

23,603 Population 25,099

50

Pena, Michelle

Subject: FW: City Council agenda item 9C re Direction on City Districts and Governance Policy.

Importance: High

From: Amy Josefek [

Sent: Tuesday, August 13, 2019 4:35 PM To: Furey, Pat <[email protected]>; Griffiths, Mike <[email protected]>; Rizzo, Geoffrey <[email protected]>; Chen, George <[email protected]>; Poirier, Rebecca <[email protected]>;

Goodrich, Tim <[email protected]>; Herring, Milton <[email protected]>; Mattucci, Aurelio <[email protected]> Subject: City Council agenda item 9C re Direction on City Districts and Governance Policy.

Mayor Furey and City Council members,

I am commenting upon the Districting situation in which we find ourselves.

ESPECIALLY in light of the fact that seemingly the majority of both citizens and City Council were strongly against this change in how our City officials would be elected (ie the fact that we were scammed/bullied into this decision by a person with absolutely no standing in Torrance), there should be every attempt made to have the governance continue as has been. That is, not to allow the very real possibility of a localized version of U.S. Congressional earmarks, where Council member District #1 has a pet project for her constituents, but Coucil member District #5 has pet project for her district. Neither cares about the other (in fact, might actually have opposed the other in the current General District set-up), but they agree to swap support and votes in order to achieve what they need for the positive vote. (Brown Act notwithstanding, of course. )

The idea should be to continue to govern at-large, despite geographical district voting. The principles and norms set forth by the City of Concord, for example, seemed worthy of emulating.

Much as the citizens of Torrance have been involved (both for many years, and currently) in the Strategic Plans issued for the City, it would seem to be an important concept to have a task force that includes residents, working with Staff and elected officials, to be part of the transition to By-district voting.

(Comments based on notes, and attachments from Management Partners and Institute of Local Governments, included in Staff R~port for August 13, 2019 City Council agenda, item 9C.)

Thank you for your consideration.

1

51

RESOLUTION NO. 2019 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TORRANCE APPROVING AND ESTABLISHING A CITYWIDE

GOVERNANCE BY-DISTRICT ELECTED POLICY

Attachment B

WHEREAS, on June 19, 2018, the City Council adopted Ordinance No.3829, effective July 19, 2018, establishing that future City Council elections will be held by-district for City Council members and at-large for the Mayor; and

WHEREAS, March 3, 2020 marks the first election of City Councilmembers by-district (Districts 2, 4, and 6), with three Councilmembers to be elected by-district; and March 8, 2022, marks the first election when the other three now at-large City Councilmembers are elected by-district (Districts 1, 3, and 5); and

WHEREAS, the City Council understands the value of at-large governance regardless of the method from which City Councilmembers are elected; and

WHEREAS, governing at-large allows for the continuation of accessible customer service, the most effective use of taxpayer resources, and consistency in City services; and

WHEREAS, all members of the City Council will continue to serve all of the people of Torrance.

NOW, THEREFORE, the City Council of the City of Torrance does hereby resolve that:

(1) The City Council will govern on an at-large basis, considering the needs and interests of the entire community. The City Council wishes to remain united in its service to the community; and

(2) Any member of the City Council will help anyone in the community who calls or contacts them. Customer service is the priority; and

(3) Professional management in a strong City Manager form of government will continue, with all of the best management practices that the City Council expects now. Resources will be allocated based on needs and expertise; and

(4) Current practices regarding invitations to members of the City Council to events and activities, and appointments to Committees and various bodies will remain in effect.

INTRODUCED, APPROVED, and ADOPTED this_ day of October, 2019.

Mayor Patrick J. Furey

APPROVED AS TO FORM: PATRICK Q. SULLIVAN, City Attorney ATTEST:

By:-------------Tatia Y. Strader, City Clerk Rebecca Poirier, MMC Assistant City Attorney

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Wand, Katherine

From: Sent: To: Subject:

WARNING:

Melissa Kuehne < [email protected] > Monday, September 09, 2019 5:09 PM Mota, Valencia RE: General Inquiry on Cost of Workshop Consultant

External ./e-mail. Please· verify $ender before'op~ning att:at;llrtj"ertts dkelieltttig.pRlthk$;

Hi Valencia,

Attachment c

I completely understand. I apologize that I cannot give you a more concrete estimate - there are just a lot of factors (length of workshop, any pre-workshop calls/interviews, design (facilitated conversation vs. presentation, etc.) that impact the cost. Please let me know if you would like to discuss this further in the future and then we could provide a full proposal and outline of what a workshop could look like.

Thank you, Melissa

From: Mota, Valencia <[email protected]> Sent: Monday, September 9, 2019 4:13 PM To: Melissa Kuehne <[email protected]> Subject: RE: General Inquiry on Cost of Workshop Consultant

Hi Melissa,

Unfortunately, at this time our Council seems interested in having city staff host an educational workshop on at-large governance. We will continue to encourage the option of having a consultant host a workshop on the topic. Council merely wanted a general estimate of the costs related to hiring a consultant. We will keep in touch.

Thank you.

Aide Office of the of Torrance I 3031 Torrance Boulevard I Torrance CA 90503 I 310.618.5838 voice I 310.618.5891 fax I [email protected] I

www.TorranceCA.gov I www.Twitter.com/TorranceCA

From: Melissa Kuehne [mailto:[email protected]] Sent: Wednesday, August 28, 2019 7:34 PM To: Mota, Valencia Cc: Erica Manuel Subject: RE: General Inquiry on Cost of Workshop Consultant

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Hi Valencia,

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Thank you for reaching out. The cost would really depend on the scope/content and length of the workshop, but we would be happy to discuss further. The next couple weeks are really booked on our end, but let me know your availability for the week of the 9th and we can get something scheduled.

Thank you, Melissa

Melissa Kuehne, MP A I Communications and Development Manager INSTITUTE FOR LOCAL GOVERNMENT 1400 K Street, Suite 205 Sacramento, CA 95814

tel 916-658-8202 email [email protected] web · www.ca-ilg.org

Twitter I Facebook

From: Mota, Valencia <[email protected]> Sent: Wednesday, August 28, 2019 2:43 PM To: Melissa Kuehne <[email protected]> Subject: General Inquiry on Cost of Workshop Consultant

Good afternoon,

I would like to inquire information about the cost of a consultant to host a workshop with staff and members of the City Council. The City of Torrance is getting ready to transition to district elections in March 2020. We recently presented an item to the City Council on citywide governance. The Council is very interested in the idea of adopting a resolution with principles and norms similar to the City of Concord as listed in the "City of Concord Effective Governance Workshop Report" that /LG completed on September 10, 2018. However, staff would still like to present Council with an estimate on the cost of a consultant from /LG.

Your assistance is greatly appreciated.

Thank you.

Aide Office of the Manager of Torrance I 3031 Torrance Boulevard I Torrance CA 90503 I 310.618.5838 voice ! 310.618.5891 fax i [email protected] I

www.TorranceCA.gov www.Twitter.com/TorranceCA

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Wand, Katherine

From: Sent:

Jan Perkins <[email protected]> Monday, September 09, 2019 4:32 PM

To: Mota, Valencia Subject: Re: General Inquiry on Cost of Workshops

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Valencia

I certainly understand. If the needs arises in the future, we would be happy to help out.

Best wishes,

Jan

Jan Perkins I Vice President Direct: 949-202-8870 I Office: 408-437-5400 3152 Red Hill Avenue, Suite 210, Costa Mesa, CA 92626

From: "Mota, Valencia" <[email protected]>

Date: Monday, September 9, 2019 at 4:19 PM

To: Jan Perkins <[email protected]>

Subject: RE: General Inquiry on Cost of Workshops

Hi Jan,

Thank you for providing us with a detailed response about the consultant costs and workshop process. Unfortunately, at this time, our Council is interested in exploring the option of city staff hosting an educational workshop on the topic. If they decide on exploring on the consultant option once more, we will definitely contact you for comprehensive estimate.

Thank you.

Valencia M. Mota Management Aide - Office of the City Manager City of Torrance I 3031 Torrance Boulevard I Torrance CA 90503 I 310.618.5838 voice I 310.618.5891 fax I [email protected] I www.TorranceCA.gov I www.Twitter.com(TorranceCA

From: Jan Perkins [mailto:[email protected]] Sent: Thursday, August 29, 2019 9:45 PM To: Mota, Valencia Subject: Re: General Inquiry on Cost of Workshops

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Hello Valencia,

One of our facilitators would be pleased to facilitate a workshop for the staff and Council on the important topic of adopting principles and norms as relates to governance, given the transition to elections by districts. We would want to speak with Aram to learn more but our process typically involves the following key steps:

• Conduct individual interviews with each member of council; meet with the City Manager and executive team

• Create an agenda for the session and review it with the City Manager and ACM • Prepare other materials for the session (e.g., PowerPoint to guide the day, examples of

principles from other cities, other handouts) • Facilitate the session • Prepare a workshop report

We can provide a specific proposal once we have had an opportunity to speak with Aram to make sure we fully understand the City's interests, but the general fee range is $8-10,000, depending on which of our facilitators will be involved and how extensive the preparation will be.

Shall we schedule a phone call with Aram?

Thank you for asking.

Jan

Jan Perkins I Vice President Direct: 949-202-8870 I Office: 408-437-5400 3152 Red Hill Avenue, Suite 210, Costa Mesa, CA 92626

Manage men Partners

From: "Mota, Valencia" <[email protected]> Date: Wednesday, August 28, 2019 at 2:16 PM To: Jan Perkins <[email protected]> Subject: General Inquiry on Cost of Workshops

Hi Jan,

Aram Chaparyan, the Assistant City Manager for the City of Torrance, recommended I speak with you to inquire information about the cost of a consultant to host a workshop with staff and members of the City Council. As you know, the City is getting ready to transition to district elections in March 2020. We recently presented an item to the City Council on citywide governance. The Council is very interested in the idea of adopting a resolution with "principles and

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norms" similar to the City of Santa Maria and Concord. However, staff would still like to present Council with an estimate on the cost of a consultant from Management Partners.

Your assistance is greatly appreciated.

Thank you.

Valencia M. Mota Management Aide - Office of the City Manager City ofTorrance I 3031 Torrance Boulevard I Torrance CA 90503 I 310.618.5838 voice I 310.618.5891 fax I [email protected] I www.TorranceCA.gov I www.Twitter.com/TorranceCA

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Members of the Council: SUBJECT: City Manager - Granicus

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