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PROCLADE

INTERNAZIONALE

ONLUS

ANNUAL REPORT

2017

ANNUAL REPORT 2017

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ANNUAL REPORT 2017

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TABLE OF CONTENTS

PART I – PROCLADE INTERNAZIONALE ONLUS

INTRODUCTION

OUR MISSION, VISION AND GOALS

BOARD OF DIRECTORS AND STAFF

THE CLARETIAN COMMUNITIES AROUND THE WORLD

COUNTRIES WHERE WE WORK

OUR TARGET GROUP

SOURCES OF FUNDING

AREAS OF INTERVENTION

ACTIVITIES

PART II – REPORT OF ACTIVITIES IN 2017

ACTIVITY 1: PROVISION OF EXPERTISE

ACTIVITY 2: ACTIONS OF PUBLIC AWARENESS AND DEVELOPMENT EDUCATION

ACTIVITY 3: LOBBY GOVERNMENTS AT LOCAL, NATIONAL, EUROPEAN AND INTERNATIONAL

LEVEL

ACTIVITY 4: COOPERATION WITH OTHER AGENCIES

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PART I – PROCLADE INTERNAZIONALE ONLUS

INTRODUCTION

PROCLADE Internazionale Onlus (Promociòn Claretiana para el Desarrollo) is a non-profit

Foundation for international solidarity legally constituted in Rome in November 2006. PROCLADE Internazionale Onlus belongs to an international network of NGOs based in European and North American countries actively cooperating with the Claretian Missionaries in the developing world.

OUR MISSION, VISION AND GOALS

As an expression of the Claretian activism and social commitment, PROCLADE

Internazionale Onlus is the international focal point for the coordination of Claretian projects, promoting and exploring new partnerships and funding channels at international level.

The mission of PROCLADE Internazionale is to promote, together with the Claretian partners, the development of the most disadvantaged peoples in terms of human well-being, integral development of the individuals, solidity of communities, justice and peace. This is achieved by providing expertise in the identification, formulation and presentation of project proposals, supporting the missionaries in all phases of the project cycle. In order to ensure the effectiveness of the project proposals, as well as clarity and transparency in funding management, the Foundation operates as a direct link between the donor and the beneficiary group, constantly cooperating with the field managers both for project identification/formulation and for the presentation of interim - and final - financial, narrative and evaluation reports.

Activities are carried out in the respect of the civil and social rights of the citizens of developing countries. The vision leading our activities and commitment makes us act day to day with a view to the construction of justice, peace and development for everyone, especially where violence, social marginalization, economical hardships, health and educational deprivation undermine the development of the human being.

The goals of the Foundation are the social promotion and international solidarity towards developing countries. Our objective is twofold, in the developing countries PROCLADE Internazionale Onlus aims at strengthening the cooperation with the peoples in need, fostering their civil and social rights through the promotion of human welfare, the integral development of the individuals, justice and peace; in industrialized countries our purpose is to encourage and enhance social voluntary service for the citizens’ human growth and awareness, so as to reach a tangible international solidarity and cooperation.

PROCLADE Internazionale Onlus avails itself of a community of around 3,000 Claretian Missionaries disseminated in 66 different countries and divided into in 34 Provinces and more than 450 communities. A particularly strong presence is found in Asia, Latin America and Africa.

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BOARD OF DIRECTORS AND STAFF

The ordinary and extraordinary administration of PROCLADE Internazionale Onlus is in the

hands of the Board of Directors constituted by the President – who is also the Legal Representative - the Vice President and five counsellors. The Board of Directors meet twice a year.

As far as its operational functions, PROCLADE Internazionale Onlus currently employs two full-time project coordinators in charge of all phases of PCM (Project Cycle Management), from design to evaluation in close cooperation with the local project managers in the field who are, in turn, recipients of the needs of the beneficiaries and of all stakeholders of Claretian projects, the real owners of any Claretian project.

Specific duties of the coordinator include networking with the local project managers and providing guidance on the needs analysis so as to carry out an adequate feasibility study for each single action; identification of donors and calls for proposals; the production of narrative and financial project papers and of supporting documentation; the coordination of all involved stakeholders; the constant monitoring of the project in implementation in the respect of deadlines and of the single project contract; the production of interim and final reports - narrative and financial papers - for the donor agencies. Additional tasks include the management of databases and the elaboration of informative material.

THE CLARETIAN COMMUNITIES AROUND THE WORLD

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COUNTRIES WHERE WE WORK

PROCLADE Internazionale Onlus cooperates with the congregation of the Claretian

missionaries who are present in 66 countries of all five continents. The funds collected through the presentation of specific projects are sent by PROCLADE to the various mission locations in Africa, Asia and Latin America. PROCLADE Internazionale Onlus manages projects in a total of 16 different countries. These projects are currently at various stages and some are still to be implemented. In the year 2017 activities have been under implementation in the following countries:

AFRICA

ASIA AMERICA EUROPE

Tanzania India Dominican Republic Spain

Uganda Indonesia Panama Germany

Cameroon Philippines Columbia Italy

Democratic Republic of Congo South Korea Peru

Nigeria United States of America

Gabon

Ghana

Kenya

OUR TARGET GROUP

While supporting the Claretian communities located in developing countries, our target

group always belongs to the most vulnerable and marginalised sections of society. PROCLADE Internazionale Onlus and the local counterpart therefore focus their actions for the human development of women, children, the elderly, the disabled, HIV/AIDS patients, the unemployed, alcohol and drug addicts, ethnic minorities and other disadvantaged groups of people. Special attention is given to young people, with formal and informal training and skills acquisition for the creation of employment and of a culture of active participation and cooperation.

SOURCES OF FUNDING

Activities are co-funded by private benefactors and donor agencies. Funds are sent to the

Claretian missions in developing countries in order to carry out social and socio-community development projects.

Christian-inspired funding agencies are the major sources of funding for the projects implemented by PROCLADE Internazionale Onlus. The project coordinator, on the basis of the material provided by the local Claretian counterpart, elaborates a project proposal with descriptive and financial sections. Grants are sanctioned after the single project is assessed and approved by the agency. Funds are dispatched in one or more instalments and the budget allocation, as well as the correct implementation of activities, are constantly monitored and reported halfway through

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and at project conclusion. Since some agencies request a direct contact with the field, in certain cases despite having contributed to the elaboration and presentation of the project PROCLADE Internazionale Onlus is not registered as the official partner and therefore it is not involved in the transfer of funds.

Financial help is also provided by the other European NGOs cooperating with the Claretian missions and by the richest communities of the Claretians that collect funds through fundraising events. From a financial perspective, until year 1990 it was relatively easy for the European and North American Claretian communities to send financial help to missions in developing countries as the majority of rich communities was supporting a minority of poor ones. However, in the last two decades, there has been a constant increase in the number of Claretian communities in developing countries coupled with a reduction in the ones in the North of the world, hence new sources of funding need to be searched. This is where PROCLADE Internazionale Onlus steps in. In certain cases, as for the private agencies described above, after the presentation of the project it is established a direct contact between the Claretian donor and the field.

Additional sources of funding are spontaneous donations from private citizens that are collected throughout the year with fundraising campaigns such as the organisation of exhibitions and cultural events.

In the financial plan there is always a local contribution from the Claretian counterpart and from the local people thus showing the commitment of the implementing partner and of the beneficiaries for the achievement of the planned objectives. The local contribution is divided into a share provided by the local Claretian community and by a share provided by the local population. This contribution is proportional to the financial possibilities of the local community and of the people, this is why this contribution is part cash and part in-kind in the form of land, use of facilities and equipment, provision of services, labour or material.

AREAS OF INTERVENTION

PROCLADE Internazionale Onlus contributes to the implementation of a vast range of social

activities in developing countries grouped into the following major sectors:

Education of children through the construction and equipment of schools, the provision of study-grants and sponsorship programmes;

Vocational training for youth and adults with formal and informal education and job placement programmes;

Housing and programmes for social integration of marginalized groups in society;

Public health with the creation of small clinics and dispensaries, health education/awareness;

Rural development

programmes with a focus on water and irrigation, animal husbandry and agricultural techniques.

Construction: buildings and multipurpose halls

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Education and training: equipment of libraries, scholarships for young adults;

organisation of animation programmes for children and youth, training of educators and

community leaders.

Communication: radio, publications;

Water and food security projects: construction of wells; creation of poultry and fish

farms;

Technology: instalment of solar power systems, creation of multi-media centres;

Transportation: purchase of vehicles and transportation means (cars, motorbikes,

bicycles).

In all our projects we always consider crosscutting issues such as gender equality, human

rights, good governance and environmental sustainability as they are essential for any balanced and effective development project. The methodology used in the identification, formulation and implementation of a project is bottom-up as we consider beneficiary communities the real authors and owners of their own development strategy.

ACTIVITIES

In order to achieve its mission and goals, PROCLADE Internazionale Onlus carries out the

following major activities:

1. Provision of expertise in the various phases of the project cycle, providing support in the identification, formulation and presentation of project proposals to a vast range of donors.

2. Contribution to the creation of a culture of solidarity with actions of public awareness and development education.

3. Lobby governments at local, national, European and International level and International Organisations of international cooperation.

4. Cooperate with other agencies that share the same commitment and objectives for the promotion of the well-being of the individual

.

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PART II – REPORT OF ACTIVITIES IN 2017

DETAILS OF ACTIVITITY – 1: PROVISION OF EXPERTISE

Proclade Internazionale Onlus as a Consulting organization has engaged in a range of activities to

provide expertise in the field of Development. This service was provided to the Claretian Mission

Procures in countries which are in the developing landscape. They were given advise on the

manner in which need analysis has to be done, preparation of project proposals using project

formats, guidance for implementation of projects and reporting of completed projects using

reporting formats. In some cases, the projects has been presented to the Funding Agency on

behalf of the partners.

1. PROJECT GUIDANCE

The list of partners who received our expert guidance for projects during the year 2017 are given

in the following Table.

No Name Country Projects Assisted

1 Antillas Mission Procure DOMINCAN REPUBLIC 1

2 Bangalore Mission Procure INDIA 2

3 Cameroun Mission Procure CAMEROON 6

4 Centro America Mission Procure PANAMA 2

5 Chennai Mission Procure INDIA 6

6 Colombia – Venezuela Mission Procure

COLUMBIA 1

7 Congo Mission Procure DEMOCRATIC REPUBLIC

OF CONGO 21

8 East Nigeria Mission Procure NIGERIA 5

9 Gabón Mission Procure GABON 1

10 Ghana Mission Procure GHANA 4

11 Indonesia – Timor Leste Mission Procure

INDONESIA 3

12 Kolkata Mission Procure INDIA 9

13 Mons. Travieso PERU 1

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14 North East India Mission Procure INDIA 6

15 Philippines Procure PHILLIPINES 2

16 South Korea Mission Procure SOUTH KOREA 1

17 St. Charles Lwanga Delegation Mission Procure

KENYA 20

18 St. Thomas Province Mission Procure

INDIA 3

19 West Nigeria Procure NIGERIA 3

Total 97

2. AREA OF ACTIVITY

The Projects that were assisted are classified into the sector to which they belong.

No SECTOR Projects in 2017

1 Agriculture 6

2 Health 7

3 Construction of Houses 1

4 Education 11

5 Formation of Personnel 1

6 Human Promotion 16

7 Means of Transportation 14

8 Water Supply 4

9 Woman Promotion 1

10 Pastoral Constructions 20

11 Social Constructions 6

12 Energy 2

13 Pastoral Activities 8

TOTAL 97

A total of 34 projects from the years 2016 and 2015 were also guided to work with specified

funding agencies. The manner of consultation also consists on proposal development, concept

clarity, communication with the funding organizations, visit to funding agencies on behalf of the

partners and general guidance through Skype meetings.

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3. PROJECT MANAGEMENT POLICIES

The manner in which PROCLADE Internazionale Onlus will manage the projects has been codified

and a set of Project Management Policies were developed. They were followed in receiving project

proposals, analysing them and providing guidance to the partners.

4. PROJECT MANAGEMENT SOFTWARE - CLAPNET

CLAPNET (CLAretian Project NETwork) is a project management software specially developed for

managing projects of the partners of PROCLADE Internazionale Onlus . It was in operation from

2014 by name INTRANET and in 2017, it has been renamed CLAPNET and made fully functional.

All the projects that are assisted by PROCLADE Internazionale Onlus have been entered into this

system. It offers a means of communication in real-time about all the projects uploaded in the

system at the PROCLADE Internazionale Onlus Office in Rome. In addition, it includes resource

materials, formats, news, links and information related to the different activities of the Partners.

All the projects which have been received at the PROCLADE Internazionale Onlus Office in 2017 as

well as those which are being guided in the previous years till 2014 have entered into the

CLAPNET Software. The total number of projects being monitored and completed are given in the

list below.

Number STATUS OF PROJECTS NUMBER OF PROJECTS

1 Under Preparation 50

2 Under Execution with Monitoring Guidance 51

3 Executed Projects 113

Total 214

5. PROCLADE YANAPAY HOSTEL MANAGEMENT PROGRAMME – PYHMP

In collaboration with Proclade Yanapay, a Claretian Partner from Bilbao, Spain a new programme

was launched for retaining children in the schools. As per the agreement with Proclade Yanapay,

General Guidelines were prepared for the execution of this programme. The participating

organisms are Provinces of 1.Chennai, 2.Bangalore, 3.St.Thomas, Delegations of 4.North East

India, 5.Kolkata from India and St.Charles Lwanga Procure for the countries of 6.Tanzania and

7.Uganda. A total of 980 students benefit from this programme.

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6. PROJECT FUNDING IN 2017

In addition to providing Consultancy for manging projects, PROCLADE Internazionale Onlus also provides fianance for development projects to its partners. From January to December 2017 the funds transferred to the Claretian missions of Africa, and Asia has amounted to a total of 91,476 Euro. This amount includes all sources of funding from other Claretian Partners. The following table shows the origin of funds:

Partners Number of

projects Country of

Implementation Amount sent in

2017 (Euro)

Catalunya Procure 1 India 32.690,48

Germany Procure (SHIP) 1 Tanzania 14.245,84

PROCLADE Yanapay 8 India, Uganda & Tanzania 47.652,30

PROCLADE Internazionale – Own funds

1 India 9.617,71

TOTAL 11 104.206,33

DETAILS OF ACTIVITITY – 2: Actions of Public Awareness and Development Education

PROCLADE Internazionale Onlus has taken upon itself the task of bringing awareness for the

general public as well its partners on various social issues and development practice. Those who

received the benefits range from Claretian partners in Rome, partners in other countries and FBOs

who were engaged in Development. The following table gives the details of the consultation

provided.

Date Partners City and Country

18 March 2017 Volunteers of Proclade Yanapay Bilbao, SPAIN

22 March 2017 Project Directors of Salvatorians from Asia and Africa Rome, ITALY

5 April 2017 Development Council of Pallotine Fathers Rome, ITALY

29 April 2017 Claretian Student Partners at Claretian Generalate Rome, ITALY

20 May 2017 Apostolate Commission of RNDM Sisters Rome, ITALY

7 June 2017 Project Implementation Partners – Claretian Fathers, Sisters and Volunteers

Kinshasa, CONGO

29 June 2017 Project Team of SHIP- Claretian NGO Wurzburg, GERMANY

18 October 2017 International Webinar for FBOs Rome, ITALY

21 October 2017 Project Directors of FBOs in Rome Rome, ITALY

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DETAILS OF ACTIVITITY – 3: Lobby governments at local, national, European and International level

From time to time, depending on issues, Proclade Internazionale Onlus engages in lobbying at different levels. Different notices, prayers, information has been generated and circulated with partners regarding the Earth Day, Water Day, Refugees Day, Victims of Holocaust , Victims of Trafficking and other pertinent social issues. Proclade Internazionale Onlus colloborates with other like minded NGOs in Rome and part of few networks that work on the issues of sustainable development, trafficking of persons, workiing with immigrants. This year, on 27 April 2017, Proclade Internazionale Onlus has been granted special Consultative Status in the United Nations through ECOSOC (Economic and Social Council of the United Nations). In response to this opportunity, a full time personnel has been stationed at New York to take part in the discussions that were allowed by the norms of the United Nations, Economic and Social Council.

DETAILS OF ACTIVITITY – 4 Cooperation with other Agencies

In the field of development pratice, Proclade Internazionale Onlus, seeks the colloboration of other agencies that are also engaged in the same work. This activity is realized through direct visit to the agencies, establishing working linkages, assistance in development projects. The following list provides the names of agencies contacted and the themes of colloboration with them.

No Name of Agency Location Terms of Co-operation

1

Italian Episcopal Conference –Committee and Service for Charitable Action in the Third World

Rome, Italy Project Colloboration

2 SOFIA Global Rome, Italy Development knowledge sharing

3 KORIMA CLARETIANAS Valencia, Spain Project Colloboration

4 De La Salle Solidarietà Internazionale – ONLUS

Rome, Italy Network for Justice and Peace

5 Project VISION Bangalore, India Promotion of Eye Care and Blind Walk

6 US Embassy to the Holy See Rome, Italy Project Colloboration

7 Fondazione Internazionale Buon Pastore ONLUS

Rome, Italy Development knowledge sharing

8 Peter Claver Sisters Rome, Italy Project Colloboration

9 SHIP (Sebst-Hilfe in Partnerschaft) Wurzburg, Germany

Project Colloboration

10 MISEREOR Aachen, Germany Project Colloboration

11 KINDERMISSIONSWERK Aachen, Germany Project Colloboration

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12 MISSIO AACHEN Aachen, Germany Project Colloboration

13 ACN International Kronberg, Germany Project Colloboration

14 Dreikönigsaktion Hilfswerk der Katholischen Jungschar - DKA

Vienna, Austria Project Colloboration

15 Koordinierungsstelle der Österreichischen Bischofskonferenz - KOO

Vienna, Austria Sharing information on Development Projects

16 MISSIO AUSTRIA Vienna, Austria Project Colloboration

17 MISSIO MUNCHEN Munich, Germany Project Colloboration

18 UISG International Union of Superiors General

Rome, Italy Development knowledge sharing

19 Mission Project Service San Antonio, USA Project and Development knowledge sharing

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PROCLADE INTERNAZIONALE ONLUS

Via del Sacro Cuore di Maria n. 5 - 00197 Rome - Italy Tel.: +39 06 80910008

projects.proclade@gmail.com

Fiscal Code: 09248901002 Prot. ONLUS n. 4880 dated 16/12/2006

Prot. Juridical Person n. 520/2007 dated 04/09/2007