USD 443 Board of Education May 13, 2019

USD 443 Board of Education Ford County, Kansas

May 13, 2019

Kansas Teacher of the Year Dodge City Team Visit and Tour

Dodge City Public Schools - Unified School District 443

• Increased Student Achievement • Comprehensive Educational Program • Supplemental Programs and Services

ACADEMIC EXCELLENCE

• Safe and Orderly School Climate • Alternative Education Programs & Services • Facilities Planning and Development

LEARNING ENVIRONMENT

• Staff Recruitment and Retention • Professional Growth Opportunities • Competitive Compensation and Benefits

STAFF DEVELOPMENT

• Parent Involvement • Effective Communication • Business and Community Partnerships

COMMUNITY INVOLVEMENT

• Fiscal Responsibility and Accountability • Resource Allocation and Management • Advocacy for Public Education

ACCOUNTABILITY

1.2.3.

(AI) 4.(AI) 5.(IO) 6.

(IO) 7.

(IO) 8.

(AI) 9.A. B.C.D.

E.F.G.

(IO) H.

10.A.

(IO)

NEW BUSINESSCurriculum and Instruction - Dr. Scott Springston, Tami Knedler, Matt Turner, and Ray Wipf1. District Wellness Committee Update/Future Plans - April Baugh & Committee Members (p. 342)

Update on Head Start information Memorandum - ACF-IM-HS-19-01 General Disaster Recovery Flexibilities - Bright Beginnings (pp. 333-341)

PLEDGE OF ALLEGIANCECALL TO ORDER

APPROVAL OF BILLS: Pamela Preston reviewed the bills this month. (pp. 476-488) SPECIAL PRESENTATIONS: Alejandro Rangel, Andrea Yates and Grace Pelton 2018-2019 Student Council PresidentsSTUCO REPORTS:

ROLL CALLADOPTION OF AGENDA, including Supplemental Personnel Report

* Northwest Elementary (pp. 51-63) and Ross Elementary (pp. 64-76) * Soule Elementary (pp. 77-85) and Sunnyside Elementary (pp. 86-94) * Wilroads Gardens Elementary (pp. 95-102) * Bright Beginnings Early Childhood Center (pp. 103-142) * Sunnyside Elementary Pre-Kindergarten (pp. 143-172)Approval of 2019-2020 Safety Handbook Revisions (pp. 173-297)

Approval of Bright Beginnings Policy Council Minutes for April 16, 2019 (pp. 330-332)

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

6:00 PM Regular Meeting Austen Board of Education Auditorium

Monday, May 13, 2019

Victoria Garcia, DCHS Student Council Vice PresidentAndrea Yates, CMS Student Council PresidentGrace Pelton, DCMS Student Council President

* Beeson Elementary (pp. 14-25) and Central Elementary (pp. 26-35) * Linn Elementary (pp. 36-42) and Miller Elementary (pp. 43-50)

Approval of Mariah Fund Grant Award - Plaques for Academic Halls at DCHS (pp. 9-12)Approval of 2019-2020 Elementary Student Handbook Revisions (second reading) (p. 13)

CONSENT AGENDA

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD 443 schools. Noaction will be taken by the Board at this meeting. Personalities and behavior of employees are not to bepresented during this period but are to be reported to the employee's immediate supervisor. Thepresident shall determine the amount of time to be spent for citizen participation.

Approval of Personnel, including the Supplemental Personnel Report (pp. 1-2)Approval of Minutes for April 29, 2019 Board of Education Meeting (pp. 3-8)

Approval of 2019-2020 Substitute Teacher Handbook Revisions (pp. 298-329)

AI - Action ItemDI - Discussion ItemIO - Information Only

(AI)(AI)(IO)(AI)(IO)

(IO)(AI)

B.(AI)

C. (IO)

(AI)(AI)(AI)(AI)(AI)

(IO) D.1. Park and Recreation Advisory Board (1) - Jamey Lewis-Gonzales Alternates: Traci Rankin, Jay Gifford and Shawn Steiner

7. Kansas Heritage Center Workgroup - (1) Lisa Killion

(IO) 11.

- Saturday, May 18, 2019 - DCHS Commencement, United Wireless Arena at 10:30 AM

(IO/DI) 12.

(AI) 13.

14.

8. Approval of Middle School Transfer Request Form and Informational Sheet (pp. 439-449)

4. Approval of Sale of Building Trades Lot (pp. 460-471)5. Approval of Copy Paper Bid (pp. 472-474)

7. Kansas Education Systems Accreditation (KESA) Year 3 Update - Tami Knedler (pp. 434-438)

Public Information Office - Kerri Baker1. Approval of Transfer of Funds From Gifts and Grants to Dodge City High School Alumni Association (p. 450)

4. Literacy Grant (LiNK) Update - Dr. Scott Springston (pp. 390-394)

2. Approval of District Multi-Year Strategic Plan - Dr. Scott Springston (pp. 343-387)3. Approval of FastBridge Learning K-12 Universal Screener - Dr. Scott Springston (pp. 388-389)

6. 2019-2020 K-5 District Elementary Student Common Handbook Revisions (first reading) - Tami Knedler (pp. 401-433)

5. Approval of DCHS Perkins Innovation & Modernization Grant - Dr. Scott Springston (pp. 395-400)

- Monday, June 10, 2019 - Board of Education meeting, Austen Board Room at 6:00 PM

6. Approval of Waiver of Instructional Materials Fees Parental Application (p. 475)

- Wednesday, May 22, 2019 - Last Day of PreK-11 Classes

Business Services - Bill Hammond

Board of Education Member District Responsibilities

- (There is not a Board meeting on the fourth Monday in May, due to Memorial Day.)- Saturday, June 1, 2019 - Kansas Teachers' Hall of Fame Induction Ceremony-DCHS @ 2PM

3. Approval of Change Order #4 - District Wide Security System Upgrade (pp. 458-459)2. Approval of Change Order #1 - New Administration Building (pp. 452-457)

1. Update Energy Management Project District Buildings - Sean Miller, Integrated Consulting Engineers, Inc. (p. 451)

Executive Session as Authorized by Kansas Law 75-4319 for discussion of personnel matters of non-elected personnel, in order to protect the privacy interests of the individual(s) to be discussed; non-elected personnel exception under KOMA.

ANNOUNCEMENTS

3. Special Education - Jeff Hiers (1) and Alternate: Tammie West2. Bright Beginnings/Head Start Policy Council (1) - Ryan Ausmus

ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

4. Legislative (1) - Pamela Preston5. Capital Outlay (2) - Traci Rankin and Tammie West

Dates:

6. Calendar Committee (1) - Pamela Preston

8. Review district bills prior to June Board meeting: Tammie West

- Thursday, May 23, 2019 - Teacher Work Day, last day of 2019-2020 Teacher Contract

- Sunday, May 19, 2019 - Dodge City Education Center (Adult Diploma Program) Graduation Ceremony, Dodge City High School at 2:00 PM.

ADJOURN

A. Approval of Personnel Personnel Report 05-08-2019

SeparationsStatus Last Name First Name Location Title Assignment End Date

Certified Spencer Wade Dodge City Middle School 7th Grade Social Studies 5/22/2019Certified Hines Julie Bright Beginnings Pre-school Teacher 5/23/2019Certified Batman Shawn Northwest Elementary Fourth Grade Teacher 5/23/2019Administrator Pittman Bill Central Elementary School Principal 6/30/2019Classified Gonzalez Kimberly Bright Beginnings Paraprofessional 4/26/2019

Status Last Name First Name Location Title Assignment Start DateClassified Monarca Maria Bright Beginnings Paraprofessional 4/29/2019Classified Gonzalez Dania Bright Beginnings Paraprofessional 4/30/2019Classified De Paz Yesenia Bright Beginnings Paraprofessional 4/11/2019Certified Struzik Eugene Northwest Elementary Fifth Grade Teacher 8/12/2019Certified Luetters Lexus Northwest Elementary Second Grade Teacher 8/12/2019Certified Melia Alison Northwest Elementary Fifth Grade Teacher 8/12/2019Certified Cox Chera Northwest Elementary Third Grade Teacher 8/12/2019Certified Penner Anna Northwest Elementary Fourth Grade Teacher 8/12/2019Certified Hibbert Kayla Miller Elementary Second Grade Teacher 8/12/2019Certified Blanco Trisha Sunnyside Elementary Pre-School Teacher 8/1/2019Certified Van Velkenberg Sarah Bright Beginnings Pre-School Teacher 8/1/2019Certified Cabello Sheila Bright Beginnings Pre-School Teacher 8/1/2019

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Lupercio Blanca Substitute Custodian Night Custodian Soule Elementary 5/7/2019

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Waldman Shala Comanche Middle School Teacher-Exito After School Program 4/29/2019 5/3/2019

Appointments

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A. Approval of Personnel Personnel Report 05-08-2019

Certified Gleason Heather Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Heiland Jennifer Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Rodriguez Gina Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Trombley Rachael Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Wright Grace Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Engelcke Frances Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Podrebarac Lydia Comanche Middle School Team Leader 8/15/2018 5/22/2019Certified Culwell Kyle Dodge City High School Summer School PE Teacher 6/3/2019 6/28/2019Certified Hernandez Saul Dodge City High School Summer School PE Teacher 6/3/2019 6/28/2019Certified Foster Dave Dodge City High School Summer School PE Teacher 6/3/2019 6/28/2019Certified Leiva Magaly Dodge City High School Summer School PE Teacher 6/3/2019 6/28/2019Certified Baker Lorena Dodge City High School Summer School ESL Teacher 6/3/2019 6/28/2019Certified Gonzalez Sonia Dodge City High School Summer School ESL Teacher 6/3/2019 6/28/2019Certified Gillott Michael Dodge City High School Summer School Osysseware Teacher 6/3/2019 6/28/2019Certified Stoda Paul Dodge City High School Summer School Geometry Teacher 6/3/2019 6/28/2019Certified Cuddy Patrick Dodge City High School Summer School Geometry Teacher 6/3/2019 6/28/2019Certified Clark Kelley The Learning Center Summer LiNK Coordinator 6/3/2019 6/28/2019Classified Blankman Kameren Dodge City High School Summer School ESL Paraprofessional 6/3/2019 6/28/2019Classified Snodgrass Jason Dodge City High School Paraprofessional Summer School 6/3/2019 6/28/2019Classified Aguilar Luz Dodge City Middle School Lunch Supervision 4/23/2019 5/22/2019

Status Last Name First Name Location Assignment Employment Retirement Administrator Preston Greg Soule Elementary School Principal 6/30/2020

*USD Board of Education Policy GACCA: Nepotism

Retirements

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Unified School District 443

Dodge City, Kansas Minutes Board of Education April 29, 2019 – 12:00 PM Unified School District 443 Bright Beginnings Early Childhood Center Dodge City Public Schools 200 W. Comanche Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Roll Call President Lisa Killion

Members present: Ryan Ausmus, Jeff Hiers, Lisa Killion, Jamey Lewis-Gonzales, Pamela Preston, Traci Rankin, and Tammie West Members absent: None

3. Adoption of the Agenda Moved – Traci Rankin Seconded – Jeff Hiers

Adopt the agenda, with the Supplemental Personnel Report, as presented.

Motion Passed 7-0

4. Welcome to Bright Beginnings Early Childhood Center

Arthur Barker, Principal / Director Bright Beginnings Early Childhood Center

Mr. Barker welcomed the Board of Education and visitors to Bright Beginnings Early Childhood Center and offered to give a tour of the building after the meeting adjourned.

None – Information Item Only

5. Special Presentation – Challenge Awards State Board of Education Member, Jean Clifford

Challenge Awards were presented to the following schools for achievement in Kansas Math and Reading assessment scores and other qualifying factors: • Northwest Elementary – Kim Armstrong, Principal • Soule Elementary – Greg Preston, Principal • Wilroads Garden Elementary – Erica Teran, Principal • Dodge City Middle School – Faye Wells, Principal


6.

Consent Agenda A. Approval of Personnel Report

Moved – Tammie West The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 7-0

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Dodge City, Kansas

B. Approval of Minutes for April 4, 2019 Work Session meeting

C. Approval of Minutes for April 8, 2019 Board of Education meeting

D. Approval of Contract with Language and Literacy Consulting, Inc. for FY 2019-2020

E. Approval 2019-2020 Southwest Plains Regional Service Center – Services for USD 443

F. Approval of SW Plains Regional Service Center Link Grant Evaluation Expenses – Year 2

G. Approval of 2019 2020 SW Plains Regional Service Center – LiNK Grant Consulting Services

H. Approval of Donation for the DCHS Forensics Program – Luke Thomas

I. Approval of Donation for the DCHS Forensics Program – Williams-Malone, PA

J. Approval of Building Blocks Project Additional Funds Grant Award – Bright Beginnings

K. Approval of iPad Repairs L. Approval of District Surplus Auction

with Purple Wave M. Approval of Renewal of Three Year

Music Instrument Purchase Plan

Seconded – Jamey Lewis-Gonzales

7. Approval of Summer LiNK Coordinator Position

Deputy Superintendent of Curriculum and Instruction, Dr. Scott Springston Moved – Traci Rankin Seconded – Jamey Lewis-Gonzales

The Board of Education approved the summer LiNK coordinator contract not to exceed $10,000 to be spent from LiNK grant funds.

Motion Passed 7-0


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Dodge City, Kansas

8. Approval of Contract with KSDE Literacy Network of Kansas (LiNK) for FY 2019-2020

Deputy Superintendent of Curriculum and Instruction, Dr. Scott Springston Moved – Pamela Preston Seconded – Ryan Ausmus

The Board of Education approved the professional development cost for USD 443 instructional coaches provided by KSDE Literacy Network of Kansas, and teacher training stipends for district instructional coaching personnel to be paid from the 2019-2020 DCLiNK grant funds. Total cost $56,000.00 + fixed costs (approx. $1,280.00).

Motion Passed 7-0

9. 2019-2020 Elementary Student Handbook Revisions (first reading)

Assistant Superintendent for Elementary Education, Tami Knedler

The Board of Education accepted, for first reading, the elementary student handbook revisions for the 2019-2020 school year. These handbooks will be brought back for approval at the Board of Education meeting on May 13, 2019.


10. Discussion on Middle School Transfer Request Form

Director for Secondary Education, Matt Turner

The Board of Education reviewed the Middle School Transfer information provided. This agenda item will be brought back for approval at the Board of Education meeting on May 13, 2019.


11. Approval of Memorandum of Understanding (MOU) USD 443 and Kansas Department of Wildlife, Parks and Tourism

Director for Secondary Education, Matt Turner Moved – Tammie West Seconded – Ryan Ausmus

The Board of Education approved the Memorandum of Understanding between Unified School District #443 and the Kansas Department of Wildlife, Parks and Tourism which will provide an outdoor archery range with the basic facilities needed to allow the public to enjoy archery as a safe and enjoyable outdoor recreational activity. The cost of this project will be paid by the Kansas Department of Wildlife, Parks and Tourism. Dodge City High School staff will provide the labor needed to complete this project.

Motion Passed 7-0

12. Approval of the 2019-2020 School Bus Driver

Executive Director of Business and Operations, Bill Hammond Moved – Traci Rankin Seconded – Tammie West

The Board of Education approved the School Bus Driver Handbook for the 2019-2020 school year.

Motion Passed 7-0


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Dodge City, Kansas 13. Approval of the Student School Bus

Handbook for 2019-2020 Executive Director of Business and Operations, Bill Hammond Moved – Traci Rankin Seconded – Jeff Hiers

The Board of Education approved the Student School Bus Handbook for 2019-2020.

Motion Passed 7-0

14. Update on Request for Proposal (RFP) Health Insurance Plan Services

Sara Sampson, Fee Insurance and Executive Director of Business and Operations, Bill Hammond

The Board of Education received the summary of the Request for Proposals as presented by Sara Sampson, the school district’s health care plan consultant. The Board of Education further requested to direct the Healthcare Insurance Committee to narrow the requests down to 2-3 firms to interview.


15. Update on Capital Outlay Director of Maintenance, Chris Meyer and Executive Director of Business and Operations, Bill Hammond

The Board of Education received the update on the Capital Outlay projects as presented.


16. Approval of Bid for Security Cameras District Wide

Executive Director of Business and Operations, Bill Hammond Moved – Traci Rankin Seconded – Tammie West

The Board of Education approved the bid from INA Alert in the amount of $344,984 with $127,441 to be paid from the Safe and Secure Schools State Aid Grant, and $217,543 to be paid from previously board approved Capital Outlay funds for additional security cameras and intruder locks, and authorized the Clerk of the board to issue a purchase order.

Motion Passed 7-0

17. Approval of Purchase of HVAC Building Controls Dodge City High School

Executive Director of Business and Operations, Bill Hammond Moved – Tammie West Seconded – Jeff Hiers

The Board of Education approved the purchase of the HVAC building controls for Dodge City High School from Trane US Inc. in the amount of $41,595 to be paid from the Capital Outlay fund. The board further authorized the Clerk of the Board to issue a purchase order and sign the proposal, subject to review by Board Counsel.

Motion Passed 7-0

18. Approval of Purchase of HVAC Building Controls Comanche Middle School

Executive Director of Business and Operations, Bill Hammond

The Board of Education approved the purchase of the HVAC building controls for Comanche Middle School from Trane US Inc. in the amount of $178,025 to be paid

Motion Passed 7-0


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Dodge City, Kansas Moved – Jeff Hiers Seconded – Jamey Lewis-Gonzales

from the Capital Outlay fund. The board further authorized the Clerk of the Board to issue a purchase order and sign the proposal, subject to review by Board Counsel.

19. Approval of School Route Bus Purchases Executive Director of Business and Operations, Bill Hammond Moved – Traci Rankin Seconded – Ryan Ausmus

The Board of Education approved the purchase of two school route buses from Kansas Truck Equipment for a combined total of $175,820, to be paid from the Transportation budget, and authorized the Board Clerk to issue a purchase order.

Motion Passed 7-0

20. Approval of Activity Vehicle (Suburban) Purchases

Executive Director of Business and Operations, Bill Hammond Moved – Tammie West Seconded – Jeff Hiers

The Board of Education approved the purchase of the two (2) new activity vehicles from Lewis Chevrolet of Dodge City for a combined total of $76,982, to be paid from the Transportation budget, and authorized the Board Clerk to issue a purchase order.

Motion Passed 7-0

21. Approval of Para-to-Teacher Partnership with Newman University

Executive Director of Human Resources, Dr. Ramona Nance Moved – Pamela Preston Seconded – Ryan Ausmus

The Board of Education approved the Para-to-Teacher Partnership with Newman University.

Motion Passed 7-0

22. Superintendent’s Roundup Superintendent of Schools, Dr. Fred Dierksen

The Board of Education received the information provided for consideration with possible future implications.


23.

Executive Session

Moved – Tammie West Seconded – Pamela Preston

The Board of Education moved into Executive Session at 1:11 PM for 3 minutes for discussion on matters affecting a student(s), in order to protect the privacy interests of the business to be discussed; the exception relating to actions affecting a student under KOMA.

Motion Passed 7-0


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Dodge City, Kansas

In addition to the Board of Education members, the Executive Session included Dr. Fred Dierksen, Superintendent of Schools; and Matt Turner, Director of Secondary Education.

Reconvene Open Session The Board returned to open session at 1:14 PM.

24. Approval of Early Graduation Requests Matt Turner, Director of Secondary Education Moved – Tammie West Seconded Traci Rankin

The Board of Education approved the requests for early graduation for three Alternative Education students, as presented.

Motion Passed 7-0

25.

Adjourn Meeting Moved – Tammie West Seconded – Traci Rankin

Adjourned the Board meeting at 1:14 PM. Motion Passed 7-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, May 13, 2019. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443


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Board of Education Dodge City Public Schools

Date: May 13, 2019

Subject: 2019-2020 Elementary Student Handbook Revisions

Initiated By: Tami Knedler, Assistant Superintendent for Elementary Education

Attachments:

Elementary Student Handbooks: Beeson, Central, Linn, Miller, Northwest, Ross, Soule, Sunnyside and Wilroads Gardens

Bright Beginnings Early Childhood Center and Sunnyside Elementary Pre-Kindergarten

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: The administration from each school building submits a handbook to be reviewed and approved by the USD 443 Board of Education annually. Once approved the handbooks are published and used the following school year. CURRENT CONSIDERATIONS: The student handbooks for Beeson, Central, Linn, Miller, Northwest, Ross, Soule, Sunnyside, Wilroads Gardens, Bright Beginnings Early Childhood Center, and Sunnyside Elementary Pre-Kindergarten are attached for the Board of Education to review and approve. FINANCIAL CONSIDERATIONS: There are no financial implications associated with this approval request. STAFF RECOMMENDATION: The Board of Education is respectfully requested to accept, for second reading and final approval, the elementary student handbook revisions for the 2019-2020 school year. RECOMMENDED ACTION:

Approval (Second Reading – May 13, 2019) Information (First Reading – April 29, 2019) Discussion

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Dodge City Public Schools

USD 443

BEESON ELEMENTARY SCHOOL STUDENT

HANDBOOK (BOE Policy EDA/BDC/JAA) 2018-2019 2019-2020

Martha Mendoza 1700 W. Beeson Rd.

Dodge City Ks, 67801 620-471-2113

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Welcome from the Principal

Dear Parents/Guardians: Welcome to Beeson Elementary! I am energized and deeply committed to making a positive difference in the lives of children. Allow me to share a little about myself. I was born in Durango, Mexico and came to the United States as a second grader. School became my first love, and I credit my second grade teacher for the person I am today. I am a Dodge City High School graduate and have been employed by this amazing district since 1993. I have served students as a tutor, paraprofessional, substitute, teacher, interventions coordinator, assistant principal, and now as a proud Beeson principal. I am married and have three children. Spending time with my family is definitely my favorite hobby. It is my intent and will work diligently to continue to move forward with our schools’ Mission and Vision.

Mission: Beeson Elementary instills a love of learning in a safe and diverse environment where we connect our students with their futures to create responsible and productive global citizens. Vision: We learn and grow as we teach our students so that their experiences at Beeson help them learn and grow to change the world.

During the elementary years, it is the perfect time to embrace the love of reading and mathematics-two subjects fundamental to lifelong learning! We have many exciting learning opportunities planned for our students. However, we do need your help! We invite you to become an active participant in our school community. Research tells us that children are more successful when parents/guardians are actively involved in their child’s school life. Beeson Elementary School will continue to be a safe learning environment. Visitors and volunteers will be asked to sign in at the office and wear a name tag while at Beeson. Building, lunchroom, and playground rules are included in this handbook. Please read and discuss the discipline section with your student. Classroom rules and procedures will also be discussed in their classrooms. It is our desire to keep you informed of all that is taking place in school. Please make sure your address, email, phone numbers and emergency contact numbers are up to date. This year you may also find out what is happening at school via texts and alerts through the USD 443 app. You can also find us on Facebook-Beeson Elementary and on Twitter-@BeesonBulldogs. I am looking forward to meeting all of you! Please feel free to call or visit if you have any questions, comments, compliments or concerns. We are here for you! Sincerely, Martha Y. Mendoza, Principal

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TABLE OF CONTENTS Welcome from the Principal ............................................. 2-3 Table of Contents ............................................................. 3-4 Mission Statement ............................................................ 4 Staff List ............................................................................ 4-6 Site Council ....................................................................... 6 7 Parent/Teacher Organization ........................................... 6 7 Daily Schedule .................................................................. 6 7 Make-Up Work ................................................................... 6 8 Tardies/Early Dismissal .................................................... 6 8 Attendance ........................................................................ 7 Playground Rules ............................................................. 7 8 Building Rules ................................................................... 7 8 Lunch Room Rules ........................................................... 8 9 Map of school…………………………………………………13 Physical Education Rules ................................................ 8 9 Picking Up Students at School ........................................ 8 9 Parking…………………………………………………………..8 9 Nurse Notes Cold Weather and Illness…………………….8,9-10

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Beeson Elementary School

Mission Statement

Beeson Elementary instills a love of learning in a safe and diverse environment where we connect our students with their futures to create responsible and productive global citizens. VISION: We learn and grow as we teach our students so that their experiences at Beeson help them learn and grow to change the world. Beeson’s Collective Commitments:

1. If we are a school that celebrates and embraces diversity in all forms then we must incorporate our students’ culture into our instruction.

2. If we are a school that supports growth of the whole child we need improved unity between specialist teachers, grade level teachers, and special education teachers. All content areas are important in developing the student as a holistic life-long learner.

3. *If we are a school where we embrace diversity in culture, academics, and social-emotional needs, then we must agree to teach to the whole student.

4. If we are to be a school where the environment is safe, then we must agree to develop deep relationships that allow us to be firm, fair and consistent.

5. *If we are to be a school where students are responsible and productive global citizens, then we must teach self-sufficiency, self-reliance, and initiative.

6. *If we are to be a school where we create responsible/productive global citizens then we must agree to develop an environment where we embrace mistakes and create a growth mindset.

7. *If we are to be a school where we implement best practices, then we must agree to have professional development that is geared towards the needs of our students.

8. *If we are to be a school where we provide our students with differentiated instruction, then we must agree to understand the content

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that is taught prior to our grade level as well as the grade after and understand our current data.

9. *If we are going to be a school where students develop a love of learning then we must know our students and their interests, provide instruction at student’s level and learning style, recognize achievements, and be willing to play and learn.

Staff List for 2018-2019

Lastname F.name Position Ackerman Heidy 613 Para Aguilar Elizabeth Para Alarcon Angeles Kitchen Alberry Theresa Fifth Grade Teacher Amaro Rhonda Para Armstrong Dawniel First Grade Teacher Axman Whitney Third Grade Teacher Bowen Sarah Psychologist Braddy Amanda 613 Para Castillo Maria Luisa Clerk Ceron Marlene Para Clowdis Michelle Fifth Grade Teacher Cruz Joseph 613 Para Davis Cynthia First Grade Teacher Dewell Jill Second Grade Teacher Dios Gladys 613 Para Escobedo de Enciso Veronica Para Garcia Blanca Translator/

Family Liaison Garcia Jose Night Custodian Guerrero Yadira Nurse Hernandez Fabiola 613 Para Hiatt Tessa First Grade Teacher Hubbell Tonya Speech Teacher Kelley Mark Counselor Kemmerer Chris PE Teacher Kennedy Alana Fifth Grade Teacher

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Klenke Janell Kindergarten Teacher Lawrence Carolynn Third Grade Teacher Lesser Ashley Kindergarten Teacher Lesser Amanda Am Music Teacher Macias Sahira 613 Para Marboeuf Luz Maria Para McCullough Rachel 613 Teacher

Mendoza Ana 613 Para Mendoza Martha Principal Millershaski Kerrie Psychologist Intern Para Neifert Krista Music Teacher Nemeth Joy 613 Para Nolte Jalynn 613 Teacher Ontiberos Alyssa (Lisa) Kitchen Manager Pena Chavez Maria E. Kitchen Pendergast Gwen Second Grade Teacher Peterson Ashley Fourth Grade Teacher Peterson Sr. Darrel Playground & Gym Supervisor Ramirez Catalina Kitchen Reyes Jhoni 613 Para Richter Sheri 613 Teacher Rodriguez Clint Night Custodian Schminke Diane Second Grade Teacher Slattery Chelsea Kindergarten Teacher

Snodgrass Betty 613 Para Stevenson Susanne Fourth Grade Teacher Strobel Crystal Fourth Grade Teacher Temblador Diana Instructional Coach Thomas Ty PM PE Teacher Turrubiates Aurelia Head Secretary Vierthaler Nancy Librarian Williams Sarah Third Grade Teacher Wright Megan Para

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SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in a variety of ways, including managing the school fundraising treasurers. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. Site Council will meet quarterly. If you are interested in joining us, please contact the office. It is an open meeting and everyone is welcome. PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Organization, the Beeson Bulldog Club (BBC). All parents and staff members are welcome. Our parents, in cooperation with school staff, will provide many services for our students. These include, but not limited to: sponsoring school parties, assisting with field trips, fundraising, school t-shirts sales, etc. We invite you to become involved in this important organization. We meet at the same time as the Site Council. DAILY SCHEDULE (SCHOOLS HOURS) 8:00 – 3:15 pm MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should let the teacher or office know prior to the appointment. Parents must come to the office to sign out and pick up their child. Please try to arrange appointments after school hours. ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone

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will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should let the teacher or office know prior to the appointment. Parents must come to the office to sign out and pick up their child. Please try to arrange appointments after school hours. MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. PLAYGROUND RULES

• Follow directions of the adults in charge. • Stay in the assigned area. • Keep hands, feet and objects to yourself. Fighting, hitting or throwing of objects

(rocks, sand, etc.), is not permitted. • Swearing, teasing, or obscene gestures, are not allowed. • Use playground equipment appropriately • Line up immediately when the bell rings. Enter the building following the

direction of the supervisor on duty. • Practice good sportsmanship and good manners. • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited. B. Swing correctly – do not twist swings, do not run in front or behind children who are swinging and do not pull children out of swings. C. Do not sit on the top of hand walking bars.

BUILDING RULES

• Follow directions. Obey every staff member in the building, not just your

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own teacher. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • Be respectful in your words and actions. • Treat school property, resources and materials responsibly. • No bullying • No defacing of the building in any way. • No illegal drugs, alcohol or weapons (or look alike toys) will be allowed on school

property. LUNCH ROOM RULES

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise your hand

to ask a question or to get up. • No throwing of food, napkins, or other objects • Water is also available along with milk at lunch time.

PHYSICAL EDUCATION RULES

• It is recommended to wear a pair of tennis shoes. (Flip flops or high heels are not safe).

• Listen and follow the teacher’s directions. • No gum or candy in class is allowed. • You must have a note from a parent to be excused from gym class for that

day. For over three days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

PICKING UP STUDENTS AT SCHOOL

• If on some rare occasion an emergency arises and the student’s ride for after school pick-up has not arrived by 3:15 pm student should come to the office.

• Students are expected to catch their bus on time at the end of the day. However, if a student misses their bus they are to come into the office immediately and notify the secretary or principal. Parents will be called to arrange transportation.

Parking at Beeson Elementary School

Parking of vehicles is not allowed in the following areas: • Fire Lines • Any area that is marked in yellow/red or white paint and says “No Parking” • Bus loading zone • No double parking

Nurse Notes - Cold Weather and Illness

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Please be sure your child is dressed for the cold weather. All students will go out for recess each day weather permitting. Any school cancellations will be announced on the TV and radio stations. We usually go outside for recess when the temperature and wind chill are both above 20 degrees. With the cold weather, the cold and flu season arrives. Please keep your child home if they are running a fever, vomiting or have diarrhea. If your child is running a fever of 99.6 or higher they should be kept home until free from fever for 24 hours. If your child is experiencing vomiting / diarrhea they should be kept home until they are symptom free for 24 hours. After missing school for 3 days or more they should return to school with a doctor’s note. If your child is ill, please notify the school each day by 9:00 a.m. The school will notify you if your child becomes ill. Update your phone numbers. It is very important to keep the school office updated on any changes in your emergency numbers! That includes change of work numbers, cell phones, etc. Thank you for your help in these matters!

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USD 443 Non-Discrimination Statement USD 443 does not discriminate on the basis of race, color, national origin, sex, age, religion, military status, primary language, and/or disability. This non-discrimination policy applies to admission, employment, programs, activities, and providing equal access to Boy Scouts and other designated youth groups. A lack of English language skills will not be a barrier to admission and participation in the Career and Technical (vocational) and/or other educational programs of the school.

Grievance Procedure

USD 443 has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging noncompliance with Section 504 of the Rehabilitation Act of 1973 in any program or activity administered by the District. The following have been designated as Section 504 Coordinators:

Title VI, Age Discrimination Act, Section 504 or other pertaining to Employment: Executive Director of Human Resources, 1000 2ndAvenue, Dodge City Kansas 67801 (620) 371-1004.

American Disabilities Act, Section 504 or other pertaining to facilities: Executive Director of Business & Operations, 1000 2nd Avenue, Dodge City Kansas 67801 (620) 371-1001.

Title IX, Section 504 or other pertaining to students: Assistant Superintendents of Elementary or Secondary Education, 308 W. Frontview, Dodge City, Kansas 67801, (620) 227-1763.

Any person who believes he or she has been subjected to discrimination on the basis of disability in a program or activity administered by USD 443 may file a grievance under this procedure. Retaliation against a person who files a complaint of discrimination on the basis of disability pursuant to the grievance procedure, or persons who participate in related proceedings, is prohibited.

Procedure:

• Grievances must be submitted to the appropriate Section 504 Coordinator within 30 calendar days of the date the person filing the grievance becomes aware of the alleged discriminatory action.

• A complaint must be in writing, containing the name and address of the person filing it. The complaint must state the problem or action alleged to be discriminatory and the remedy or relief sought. A complaint form is available.

• The Section 504 Coordinator (or his/her designee) shall conduct an investigation of the complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the USD 443 relating to such

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grievances. The Section 504 Coordinator shall maintain the confidentiality of the person who files a complaint.

• The Section 504 Coordinator will issue a written decision on the grievance no later than 30 days after its filing.

• The availability and use of this grievance procedure does not prevent a person from filing a

complaint of discrimination on the basis of disability with the U.S. Department of Education, Office for Civil Rights, 8930 Ward Parkway, Suite 2037, Kansas City, Missouri, 64114, (816) 268-0550.

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Dodge City Public Schools USD 443

CENTRAL ELEMENTARY SCHOOL STUDENT

HANDBOOK (BOE Policy EDA/BDC/JAA)

2018-2019 2019-2020

Central Elementary “A Great Place to Grow”

Central Rockets

BILL PITTMAN, PRINCIPAL 1100 CENTRAL AVENUE

620-471-2104

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CENTRAL SCHOOL ADDENDUM

UNIFIED SCHOOL DISTRICT 443 STUDENT HANDBOOK

TABLE OF CONTENTS

A Letter from the Principal ..……………………………………… page A Birthday Parties and Treats ………………………………......... page E Building Rules …………………………………………..……………. page F Character Education Traits …………………………………….. page G Daily Schedule (School Hours) …………………………………. page D Detention Policy …………………………………………………….. page G Discipline Plan ………………………………………………………….. page H Dress Code ……………………………………………………………….. Page G Educational Nuisance (Cell Phone Policy) ……………………… page G Floor Plan of Central Elementary ………………………………. page C Lunch Room Rules ………………………………..………………… page F Make Up Work ……………………………………….…..………….. page E Parent/Teacher Organization - Partners In Education …… page D Physical Education Rules …………………………………………. page F Playground Rules …………………………………..……………….. page E-F Site Council …………………………………….………….............. page D Staff Members ………………………………………..……………… page B Student Phone Calls ………………………………………………….. Page H Student Volunteers …………………………………………………… Page H Tardies/Early Dismissal/Attendance …………………………….. page E

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A Letter From

the Principal Parents/Guardians,

Welcome back. The staff and I are working hard to get everything ready for your return. A lot of things are changing this year and I want to let you know. Everyone is asking about the construction and I want to inform you as much as I can. Construction will not be complete when school starts. Fortunately the academic wing, that will house 4, 5 and kinder students, will be completed. The office area and the library will still be under construction. It also looks like the playground will not be completed. The anticipated completion is the middle of September. The new playground is going to be spectacular and something to be proud of for years to come. The community will really enjoy it.

There is a lot of uncertainty about the traffic flow around the building and what entrances, to the building, will be available when school starts. The office is located across from the lunchroom and can be accessed from the A Street entrance. At 8:15 AM each day all entrances will be locked except for the A Street entrance. This will last until the middle of September when the new office is opened. Central Street construction does not start for our area until next summer. Central Street will be the main drop off for parents. The main entrance may not be finished so students may have to enter at another entrance.

We have a few new staff members joining us this year. Emily Gonzalez will be joining us as a third grade teacher. Josh Sigmund will be our 3rd-5th grade Special Education teacher. Josh’s wife, Kelsey, will be one of our new kindergarten teachers. With the addition of two new kindergarten classes we needed more music support so we brought on Jessica McGee. We made a few moves within the building that you will want to know about. Brandy Stein moved to kindergarten and Susan Dierksen moved downstairs to Kinder-2nd grade Special Education. Lindsay White moved back to Kindergarten as Jannette Martin took her class to 1st grade. Mrs. Stein and Mrs. Sigmund will go with their kids to first grade after this year. This is called looping. In the student handbook I would like you to please look at a few things. Because of the Wellness policy we can no longer allow parents to bring cupcakes to school. I’m sure this makes you as sad as it does me. We will provide a list of healthy alternatives. This year we will not allow students to make phone calls during the school day. If someone is sick the nurse will contact the parents. There is also a section on “Reporting to Law Enforcement.”

Lastly, I would like to extend to you a personal invitation for you to attend an informative session on report cards and grades. At this session I will go over the report card and share with you how to interpret the grade card. It will include items to be proud of as well as items to be concerned about that might prompt questions to the teacher. Please try to attend one of the sessions. More information will come. I am so happy you will be attending Central Elementary. We offer many opportunities for students and parents. If you have a concern my door is always open. Thank You, Bill Pittman Cell 620-789-1449 Office 620-471-2104

UPDATE 28

Bill Pittman Principal Samantha Childress Secretary Lori Schaffer Systems Operator

Custodian Aaron Patee Custodian Jorge Delgado School Nurse Irma Ontiberos Counselor Shelly Kolb Speech Clinician Erin Kozlowski/Susan Goldberg Psychologist Paula Hewes Vocal Music Kaylee Harris

Physical Education Scott Abel Physical Education Adam Castillo

IR Joshua Sigmund IR Susan Dierksen

Librarian Rachel Dial Kindergarten Blanca DeAnda Rangel Kindergarten Lindsay White Kindergarten Kelsey Sigmund Kindergarten Brandy Stein First Grade Sabrina Frerichs First Grade Jannette Martin Second Grade Bre Rutschman Second Grade Mendy McGregor

Third Grade Emily Gonzales Third Grade Tiffany Hipp

Fourth Grade Jewel Litton Fourth Grade Myra Hutchinson

Fifth Grade Brian Doussa Fifth Grade Paul Lyons Paraprofessional Bea Acosta

Paraprofessional Jo Carmona Paraprofessional Rosa Llamas Paraprofessional Becky Moore Paraprofessional Blanca Reyes Paraprofessional Yoselin Montes Paraprofessional Flor Maldonado Paraprofessional Brenda Lozano Paraprofessional Karina Maldonado IR Paraprofessional Magali Diaz IR Paraprofessional Adriana Quinonez IR Paraprofessional Mary Holguin IR Paraprofessional Erika Gonzalez Speech Paraprofessional Marlene Maupin

Parent Liaison Adriana Ramirez Nutrition Manager Mona Still Nutrition Staff Maria Colorado Nutrition Staff Maydeline Alonso B

UPDATE 29

CENTRAL FLOOR PLAN Will be Removed

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SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. Please call the school office for the next meeting date. It is an open meeting and everyone is welcome. Our meetings are in the cafeteria beginning at 8 a.m. This year’s dates are as follows: October 11th December 13th

February 14th April 17th PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Association, (called P.I.E. – Partners In Education). All parents and staff members are welcome. Our parents, in cooperation with school staff, will provide many services for our students. These include, but are not limited to: sponsoring school parties, assisting with field trips, carnivals, fundraising, school t-shirts, etc. We invite you to become involved in this important organization. For more information, contact the school office. DAILY SCHEDULE (SCHOOLS HOURS) 7:25 7:15 Students may report to gym 7:55 Classes begin for grades K-5

10:55-12:15 Lunch 3:10 School dismissed If for some special reason your children must come to school regularly before 7:25 7:15a.m. please request permission. This request must include the reason for the early arrival and must be approved by the principal. The outside doors will be locked until approximately 7:25 7:15 a.m. unless it is extremely cold, then we will unlock the doors early.

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MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. BIRTHDAY PARTIES AND TREATS/CANDY Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution, if there is an invitation for every child in the classroom. Students are not to have candy or gum during the school day. Any candy or gum found by the staff will be taken away. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Parents, please watch and make sure your student is in the building before you drive away. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should make a request to the teacher or office prior to said appointment. Parents must come to the office to sign out and pick up their child. ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences, tardies and early releases will be recorded in Skyward.

PLAYGROUND RULES

• Follow directions of the adults in charge. • Stay in the assigned area. • Use playground equipment appropriately

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• Line up immediately when the whistle blows. Enter the building following the direction of the supervisor on duty.

• Practice good sportsmanship and good manners. • No bullying • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited. B. Swing correctly – do not twist swings, do not run in front of children who are swinging and do not pull children out of swings. C. Do not sit on the top of hand walking bars.

BUILDING RULES

• Follow directions. Obey every staff member in the building, not just your own teacher.

• Be in school, in your seat, when the bell rings. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No bullying • No defacing of the building in any way. • No illegal drugs or alcohol will be allowed on school property. • Cleats are not allowed as normal footwear inside the building.

LUNCH ROOM RULES

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise your hand

to ask a question. • No swearing or put downs. No obscene gestures. • No bullying • No throwing of food, napkins, or other objects. • Water is also available along with milk at lunch time, but not as a replacement.


• It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for that

day. For over three days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

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OUR CHARACTER EDUCATION TRAITS Our school values these character traits and expects children to model these behaviors:

• Respect • Responsibility • Honesty/Trustworthiness • Caring • Fairness • Citizenship • Courage • Personal Safety

DETENTION Detention will be for kids that don’t complete their homework, don’t complete their work in class, or have had their second discipline referral for the quarter (refer to the discipline plan). Parents will be notified the day before if their child needs to stay. Detention will run from 3:10-4:00 Monday-Thursday as needed. DRESS CODE Students will not be allowed to wear shorts from November 1st until after Spring Break. The hem of shorts and dresses will need to touch the tip of a student’s finger while their arms are hanging relaxed at their sides. Tank top straps must be two inches wide in order to be worn alone. If the straps are smaller, the top must be covered with a sweater or jacket. Any shirts with alcohol and/or tobacco graphics or logos will not be allowed. EDUCATIONAL NUISANCE Cell phones, digital music devices (iPods, MP3 players, CD players, etc.), hand operated electronic games and/or other items determined by an administrator to be an educational nuisance are to be powered off and concealed the entire school day from 7:30 a.m. to 3:30 p.m. since they interfere with the learning environment. If a student uses any electronic device without prior approval, the device will be confiscated and turned in to the office. Parents will be required to pick up the phone in the office. As long as it does not become an educational nuisance, the electronic device may be used before entering school and after exiting the school.

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STUDENT PHONE CALLS Students will not be allowed to use the phone to call for parents during the school day. If there is a medical need the school nurse will make that phone call. Students need to make after school plans before the start of the school day. Phone calls for rides will be allowed after 3:30. STUDENT VOLUNTEERS Due to the number of Middle School and High School students wanting to come and help on their days off, the following procedures have been implemented: Volunteers will be here from 8:30-10:30. Volunteers must be sponsored by a staff member Volunteers will get written approval by the principal All approvals need to be completed at least 48 hours in advance We will no longer have student volunteers on Middle and High School days off.

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LINN ELEMENTARY SCHOOL STUDENT


2018 – 2019 2019 - 2020

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LINN ELEMENTARY Dodge City Public Schools · Unified School District 443 · Dodge City, Kansas

1900 West Linn St · Dodge City, KS 6780 (620) 471-2114 TELEPHONE / (620) 227-1722 FACSIMILE

We will update this letter to parents each year. Dear Linn Lion Families, Welcome back to another great year at Linn Elementary School! Our team is excited to see each of our students and families this year. This is going to be an amazing year for the Linn Lions! We have a few staffing changes this year that I would like to share with you. K-Amanda Coffey, Jade Elliot, Vicki Moore 1st-Chelsey Miller, Gabriela Quezada, Brittany Webb 2nd-Paige Blankenship, Audra Harlan, Morgan Robertson 3rd-Lori Lindeman, Kyle Moe, Eva Rodriguez 4th-Amy Alfrey, McKayla Bacon, Madison Timmons 5th-Gabriela Figueroa, Allison Laskowsky, Thomas Timmons PE-April Baugh, Adam Castillo Music-Jeff Adams, Amanda Lesser Librarian-Chelsi Nolan Counselor-Debra Stone *New staff noted in bold face. Please help me welcome the new staff to our building. Start times—Our doors open at 7:15 am. Breakfast will be served in the cafeteria from 7:15 am until 7:50 am. Students are to go to the gym after eating breakfast. The school day will begin promptly at 8:00 am. If your student is tardy, please make certain they go to the office to sign in upon arrival. Dismissal—School will be dismissed at 3:15. Students not picked up by 3:30 will report to the office and the parent/guardian will need to come into the office to pick them up. Please follow the parking lot map when picking up students. We have several procedures in place to keep everyone safe. Other important reminders as we begin the year are: Linn Lion Pride Volunteer Opportunities—There will be opportunities for family members interested in volunteering at the school. Volunteer opportunities are available throughout the day and range from cafeteria help, to reading with students, and/or helping with copying, etc. Please call the office if you are interested in volunteering. Coffee and Conversations—Monthly morning meet and greet sessions will be held at Linn in the family resource room. Coffee will be served and it will be a good time to visit with staff, meet other parents, and hear about important topics in our school and district. Please join us when it is convenient for you. Celebrating Good Things—Please follow our school on the social media sites (Facebook, Instagram, Twitter, and Pinterest) and take time when you are in the lobby and cafeteria to check out the photographs of students and staff. We also encourage you to check our school webpage on a regular basis to stay informed about event dates/times. Power of Positive Communication—Most importantly, please know that our doors are always open and we value the opportunity to visit with our families. Please schedule time to visit with your child’s teacher should you have any questions or concerns—we want your child’s educational experience with us to be top notch and that takes teamwork between home and school. Thank you for your support and involvement in our school community. We are looking forward to working with your family this year as we continue to learn and grow at Linn Elementary School! We are the Linn Lions!

Amy Olivares, Principal· [email protected] Geri Heinz, Head Secretary USD 443 does not discriminate on the basis of race, color, national origin, sex, age, religion, military status, primary language, and/or disability. This non-discrimination policy applies to admission, employment, programs, activities, and providing equal access to Boy Scouts and other designated youth groups. A lack of English language skills will not be a barrier to admission and participation in the Career and Technical (vocational) and/or other educational programs of the school.

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LINN ELEMENTARY FACULTY AND STAFF We will update staffing each year. OFFICE Amy Olivares Principal Geri Heinz Head Secretary Agueda Garcia Parent Liaison Mildret Padilla Clerk Whitney Waters Instructional Coach Sheralyn King School Nurse Debra Stone Counselor SPECIAL EDUCATION Kris Ekum ED Level I Teacher Kim Reger IR Instructor Pat Seymore IR Instructor Elaine Lehmkuhler Speech Pathologist Whitney Doan Psychologist KINDERGARTEN Amanda Coffey Teacher Jade Elliot Teacher Vicki Moore Teacher FIRST GRADE Gabriela Quezada Teacher Chelsey Miller Teacher Brittany Webb Teacher SECOND GRADE Paige Blankenship Teacher Audra Harlan Teacher Morgan Robertson Teacher THIRD GRADE Angela Torres Teacher Kyle Moe Teacher Eva Rodriguez Teacher FOURTH GRADE Amy Alfrey Teacher McKayla Bacon Teacher Madison Timmons Teacher FIFTH GRADE Gabriela Figueroa Teacher Allison Laskowsky Teacher Thomas Timmons Teacher

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LINN ELEMENTARY FACULTY AND STAFF VOCAL MUSIC Jeff Adams Teacher Amanda Lesser Teacher PHYSICAL EDUCATION April Baugh Teacher Adam Castillo Teacher MEDIA CENTER Chelsi Nolan Librarian PARAPROFESSIONALS Mayra Aguero Jacqueline Almejo Darlisha Cruz Claudia Garcia Karina Garcia Maribel Hernandez Araceli Huizar Donna Oberley Berenize Perez Nohemi Quiñonez Maria Robles Breana Rolle Carolina Rojas Amanda Sonday CUSTODIANS Francisco Gomez Head Custodian Joey Galaviz Night Custodian SCHOOL NUTRITION Mary Cruz Manager Esthela Medrano Cashier Rosa Aguirre Food Service Nancy Lempka Food Service

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SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. The council meets on the following Tuesdays at 3:30pm7:30am. September 25, 2018, November 27, 2018, February 26, 2019 and April 30, 2019. September 24, 2019, November 26, 2019, February 25, 2020 and April 28, 2020. It is an open meeting and everyone is welcome. Please see the calendar for exact dates. PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring school parties, tutoring, assisting with field trips, carnivals, fundraising, school t-shirts, etc. We invite you to become involved in this important organization. For more information, contact the school office or the PTO President. DAILY SCHEDULE (SCHOOLS HOURS) 7:15 AM Doors open for Breakfast 7:50 AM Breakfast Ends 8:00 AM School Begins – Students need to be in the classroom 3:15 PM School Ends LUNCH AND RECESS DAILY SCHEDULE This schedule may change each year. Grade level times may change for Recess/Lunch GRADE RECESS LUNCH PM CLASS

5th 11:05 11:20 11:40 4th 11:15 11:30 11:50 3rd 11:25 11:40 12:00 2nd 11:35 11:50 12:10 1st 11:45 12:00 12:20 Kinder 11:55 12:15 12:35

Parents/guardians and grandparents are invited to make lunch reservations to eat with their child/grandchild sometime during the school year. That can be done by calling the school office at 620-471-2114, no later than 9:00 AM on the day you would like to eat.

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MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. BIRTHDAY PARTIES AND TREATS Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution, if there is an invitation for every child in the classroom. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should make a request to the teacher or office prior to said appointment. Parents must come to the office to sign out and pick up their child. ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward. PLAYGROUND RULES

• Follow directions of the adults in charge. • Stay in the assigned area. • Keep hands, feet and objects to yourself. No fighting, hitting or throwing of dangerous

objects (rocks, sand, etc.). • No swearing or teasing. No obscene gestures. • Use playground equipment appropriately • Line up immediately when the bell rings. Enter the building following the CHAMPS and

direction of the supervisor on duty. • Practice good sportsmanship and good manners. • No bullying • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited. B. Swing correctly – do not twist swings, do not run in front of children

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who are swinging and do not pull children out of swings. C. Do not sit on the top of hand walking bars.

BUILDING RULES


• Be in school, in your seat, when the bell rings. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No bullying • No defacing of the building in any way. • No illegal drugs or alcohol will be allowed on school property. • Follow CHAMPS in all areas • No Gum or Candy

LUNCH ROOM RULES

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise your hand to

ask a question. • No swearing or put downs. No obscene gestures. • No bullying • No throwing of food, napkins, or other objects. • Water is also available along with milk at lunch time, but not as a replacement. • Follow CHAMPS


• It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for that day. For

over three days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

DRESS CODE

• In an effort to keep our students safe and healthy we are going to institute a rule stating that students are not allowed to wear shorts between the dates of November 1st and March 31st of each school year.

• Further dress code information can be found in the district section of this handbook on page 8.

• Hoods will not be worn in the building.

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MILLER ELEMENTARY SCHOOL STUDENT


2019-2020

Tim Skinner 1100 Ave. G

Dodge City, Kansas 67801

Miller Mission Statement

At Miller Elementary School…. We choose to show respect, say kind words and listen.

We choose to be responsible for our behavior and our learning. We choose to care about ourselves, each other, our school and our community.

Our character shines even when no one is watching.

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WELCOME FROM PRINCIPAL: Dear Students, Parents, and Community Patrons, I want to welcome you to Miller Elementary. I am extremely proud to serve as the building principal for your school. This school, the student body, and faculty/staff are top-quality. I look forward to experiencing the “Miller Family” and the success opportunities offered for our students. Students, Faculty and Staff, and the community of Dodge City should be extremely proud of the physical changes of the building and grounds at Miller. New classrooms, gymnasium, cafeteria, and offices will greatly enhance and support the educational opportunities for our students. Miller has a strong tradition of academic success and will continue to serve our students with high standards and expectations. I have always had an “open door” policy and will continue to do so. I would invite you to visit our school anytime. Your involvement and participation in your student’s education is important and necessary. Thank you for your support. I look forward to meeting and visiting with each of you as we start school. It’s a great day to be a Panther!! Yours respectfully, Tim Skinner

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Principal: Tim Skinner Secretary: Edith Hernandez

Clerk: Giovanna Aviles Parent Liaison/Translator: Maggie De La Pena

Counselor: Kim Reimer Custodians: Darrin Tieben, Carlos De La Pena & Griselda Dorado Nurse: Lacey Clevenger Psychologist: Sarah Bowen Teachers: Amber Shumard Melissa Messino Wendy Waller Emily Gould Echo Sherrill Mary Hall Janna Thornton Amber Lorenzen Shelly Amaro Melissa Deaver Martha Martinez Mary Ketzner Abraham White Charolett Murrow Nancy Nietling Kris Woofter Kelli Oldfather Angela Dahle Irwin Torres Specialized Instruction: Jill Hornung-Heeke Laura Kuplic Anna Draper Marian Riekenberg Juli Doan Elaine Lehmkuhler Ty Thomas Bach Ho Glenna Williamson Nutrition: Roger Hedgecoth Marie Vazquez SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. The council meets on the first Tuesday of the month in Oct., Dec., Feb., and April at 5:00 pm. Please call the school office for the next meeting date. It is an open meeting and everyone is welcome.

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PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring school parties, classroom support, assisting with field trips, carnivals, fundraising, school t-shirts, etc. We invite you to become involved in this important organization. For more information, contact the school office or join us for our monthly meetings on the first Tuesday of every month @ 5:00 in the school library. DAILY SCHEDULE (SCHOOLS HOURS) 7:00 Doors open 7:15 Breakfast 8:05 Class begins 3:20 School ends MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day’s “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. BIRTHDAY PARTIES AND TREATS Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. No sheet cakes or red juice. Party invitations may be brought for distribution, if there is an invitation for every child in the classroom. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness and receive a tardy slip. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies will need to come to the office and sign them out. We will notify the teacher at that time and the student will be sent to the office.

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ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward. PLAYGROUND RULES Swings:

1. One person per swing and one swing per person 2. No twisting in swings. 3. Individual swing: max of two people is small, keep feet criss crossed and hold

on. Two pushes only. 4. If you are not swinging, you need to stay out of the area

Spinner: Maximum of 5 students on it at a time.

Playground Equipment:

1. Do NOT crawl up the slides 2. Do NOT jump off the sides or go head first down the slides. 3. NO tag on the playground equipment 4. Stay away from the dumpster and alley area. Do NOT crawl up or go head

first down the slides. Other Rules 1. Stay where the supervisors can see you. 2. No Throwing of bark, rocks, sand, etc is not acceptable. dirt or rocks, etc. 3. Students are to pick up equipment and line up immediately. 4. Do NOT kick balls up against the building, it will tear up the balls, balls end up

on the roof and it defaces our building. 5. Footballs, soccer balls need to be out in the sand area. NO tackle football.

Basketballs are not to be kicked 6. When lining up, the students need to line up immediately and put balls away. If you

take the kids out in the afternoon, it is your responsibility to get all equipment put away or it will be put away after lunch

7. Avoid lunchroom and gym windows STUDENTS NEED TO BE ACTIVE, ENCOURAGE THEM TO PLAY OR WALK THE PLAYGROUND AND VISIT.

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WEATHER - Lunch Recess Students will go out for 15 minutes unless the temperature/wind chill is 20 degrees or below. Please dress accordingly. If it is raining or snowing at the time of recess, the children will stay inside. BUILDING RULES

• Follow directions. Obey every staff member in the building, not just your teacher.

• Be in school, in your classroom by 8:05 every morning. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No defacing of the building in any way. • No illegal drugs, knives, guns (any toys that could be considered a

weapon), or alcohol will be allowed on school property. • No bullying. • Show good character….even when no one is watching.

LUNCH ROOM RULES • Follow the directions of the lunchroom supervisors. • Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise

your hand to ask a question. • No swearing or put downs. No obscene gestures. • No bullying. • No throwing of food, napkins, or other objects. • Water is also available along with milk at lunch time, but not as a

replacement. PHYSICAL EDUCATION RULES

• It is required to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class.

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• You must have a note from a parent to be excused from gym class for that day. For over three days, you must have a doctor's written excuse.

• The P.E. teacher will notify parents if a problem should arise in the classroom.

• Some gym classes will be held outdoors, please dress accordingly.

Personal Cell Phones & Electronic Devices Cell phones, electronic music devices, hand operated electronic games and/or other items determined by an administrator to be an educational nuisance are to be powered off and concealed the entire school day from 7:30a.m-3:20p.m. If a student uses any electronic device without prior approval, the device will be confiscated and turned into the office. Consequences are as follows: 1st offense: Parent will be required to pick up the phone 2nd offense: Student visits with the principal 3rd offense: Meet with the parent 4th offense: Phone is checked in the office As long as it does not become and educational nuisance, the electronic device may be used before entering school and after school. Due to the potential for misuse, students may not possess laser penlights on school property including transportation vehicles. If a student is seen with a laser pen light, it will be confiscated and turned into the office. Any student misusing a laser pen light in a way that could cause physical harm is subject to suspension. All items will be held in the office until picked up by a parent. The school is NOT RESPONSIBLE for the theft of cell phones, electronic devices, laser lights/pens and hand operated electronic games brought to school.

PICKING UP AND DROPPING OFF STUDENTS AT SCHOOL After 7:15 a.m. the front doors are open for the children to use as they arrive. Please do not drop off students in the north and south teachers’ parking lot. This is a dangerous area and children should not be using this area. School is dismissed at 3:20. Kindergarten dismisses through the front door at the very south end of the building. All other students dismiss through an outside entrance closest to their classroom. Please check with your students to find a location to meet at the time of dismissal. Older children should meet younger siblings at an assigned area outside of the building. Bus students are dismissed on Avenue H to their assigned busses. If your student/s are not to ride the bus, you must call the office before 3:00 to have them taken off the bus. This must be done on a daily basis.

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All students must be picked up by 3:45. If your child is not picked up by 3:45 and we have attempted to call all phone numbers on file for your child, they will be turned over to the police as a child in need of care. If you are going to be late, please call the school so we can help you make arrangements for your child/children. The south parking lot is a staff parking area. Please use the parking in front of the school.

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USD 443

NORTHWEST ELEMENTARY SCHOOL STUDENT HANDBOOK

(BOE Policy EDA/BDC/JAA)

2018-2019 2019-2020

NORTHWEST SCHOOL’S MISSION STATEMENT

Our Mission:

Our students will grow academically and socially

To achieve personal excellence in a diverse world.

Kim Armstrong, Principal

2100 Sixth Avenue

620.471.2115

www.usd443.org

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WELCOME FROM THE PRINCIPAL

We would like to welcome you to our school!

Northwest is a reputable school with high student/teacher expectations and wonderful parent support. We have received many awards for academic achievement at the state and national levels. Northwest received the National Distinguished Title I School of the year and most recently The Challenge Award of Merit from the Kansas Department of Education.

Students are working towards the 21st Century Learning model and exhibit strength in the use of technology. We emphasize character education to help our students grow socially and emotionally. We share a common vision in our building to promote a positive supportive learning environment for all our students.

Our parents are so important to us. We encourage you to communicate with your child’s teacher this year and be an active participant in his/her learning. We have Title I parent activities several times a year and individual grade levels have opportunities for parents to interact and be involved with their students learning. We know with your support this year will be a success.

We have a very active Parent Teacher Organization which we hope you participate in. Our Site Council and Business Partners help us throughout the year in decisions, support and being part of our team.

This year Northwest will see many exciting changes. We will add new staff members and students. Northwest Elementary School wants all our parents to know your child’s safety, academic success and having a positive experience in learning is what we strive for. Once again, welcome to Northwest, we look forward to a great year.

I am so glad to have you here.

Kim Armstrong, Principal

MOTTO

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NORTHWEST ELEMENTARY STAFF LIST

Principal Kim Armstrong

Head Secretary Lynde Lembright

Parent Liaison Elda Flores

Clerk Elizabeth Aguilar

Counselor Julie Banks

Psychologist Whitney Doan

Speech Pathologist Kyleigh Cole

Speech Paraprofessional Jessica Duque

Instructional Coach Melissa Tasaka

Nurse Sheralyn King

Kindergarten Teacher Tawn Hawes

Kindergarten Paraprofessional LaShaina Lee-Flax

Kindergarten Teacher Tricia Spencer

Kindergarten Paraprofessional Cynthia Rodela

Kindergarten Teacher-student teacher Danielle Smith Lacy

Kindergarten Paraprofessional Mary Kincaid

1st Grade Teacher Michelle Bogner

1st Grade Teacher Kathy Doussa

1st Grade Teacher Cyndy Torres

1st Grade Paraprofessional Shelby Schmidt

1st Grade Paraprofessional Sandra Sosa

2nd Grade Teacher Roxanne Chance

2nd Grade Teacher Daxeli Monterroza

2nd Grade Teacher Sarah Thomas

2nd Grade Paraprofessional Julie Wessel

3rd Grade Teacher Brenda Carmona

3rd Grade Teacher Ashley Harris

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3rd Grade Teacher Robin Anderson

3rd Grade Paraprofessional Dolores Wetzel

4th Grade Teacher Shawn Batman

4th Grade Teacher Brenda Whelchel

4th Grade Teacher Matthew Varner

4th Grade Paraprofessional Kim Allen

5th Grade Teacher Brandy Aguilar

5th Grade Teacher Melissa Bell

5th Grade Teacher Juan Ferreiro

Special Education Teacher (K-2) Carly Andrasko

Paraprofessional (613) Bonnie Nunes

Paraprofessional (613) Candice Valdez

Paraprofessional (613) Able Olivares

Special Education Teacher (3-5) Tammie Mink

Paraprofessional Mindy Floro

Paraprofessional Dacia Bradshaw

Librarian Elaine McDaniel

Music Christy Russell

Music Jessica McGee

Physical Education Chris Ridenour

Physical Education Shelley Schuette

Head Custodian Phillip Nguyen

Custodian Kimberly Nguyen

Custodian Luisa Utley

Nutrition Manager Saydee Tinoco

Nutrition Mayra Andazola

Nutrition Leticia Peredes

Nutrition Aracelia Ochoa

Long Term Subs Donna Bolmer, Shannon Owens

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DATES TO REMEMBER TBA

July 30-August 10 Jump Start/Summer School

August 2 Enrollment Day

August 14 Northwest Open House, 5-6pm

August 15 1st Day of School

August 20 Kinder Parent Meeting, 6-7pm/ 1st Grade Parent Meeting, 6-7pm

August 21 2nd Grade Parent Meeting, 6-7 pm/ 3rd Grade Parent Meeting, 6-7pm

August 22 4th Grade Parent Meeting, 6-7pm/ 5th Grade Parent Meeting, 6-7pm

September 3 No School; Labor Day

September 10 No School; Staff Development

September 11 PTO Meeting, 6pm; Papa John’s Night

September 13 Title I: Muffins n’ Math 8:15am

September 20 Fall Pictures

September 20 Student Count Day

September 26 90 minute late start all schools

September 27 Parent’s Night with Richard Falcon

October 8 Northwest Site Council/BLT Meeting, 3:30pm

October 9 PTO Meeting, 6pm; Papa John’s Night

October 11 End of 1st Quarter; 5th Grade Music Program, 6:30PM

October 12 No School; 2 hour In-service & Workday

October 17 Parent/Teacher Conferences, 3:30-6PM

October 18 No School; Parent/Teacher Conferences, 12:30-7PM

October 19 No School

October 23 Fall Picture Retakes

October 31 Northwest Costume Parade &PTO Fall Party, 2:15-3PM

November 5 No School-Staff Development Day

November 9 Donuts for Democracy, 7:30AM

November 12 Northwest Site Council/BLT Meeting, 3:30PM

November 13 PTO Meeting, 6pm; Papa John’s Night

November 15 Title I: Turkey Bingo, 6-7PM

November 16 Thanksgiving Feast for kinder, First & Second Grades

November 21-23 No School; Thanksgiving Break

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November 29 3rd Grade Music Program, 6:30PM

December 11 PTO Meeting, 6pm; Papa John’s Night

December 12 90 Minute Late Start Day All Schools

December 18 Christmas Feast for Third, Fourth & Fifth Graders

December 20 No School, End of 1st Semester; Teacher Work Day

Dec. 21- Jan. 4 No School; Winter Break

January 7 First day of Spring Semester

January 8 Northwest PTO Meeting, 6pm; Papa John’s Night

January 21 No School, Holiday

February 1 Northwest Spring Pictures

February 11 Northwest Site Council/BLT Meeting, 3:30PM

February 12 PTO Meeting, 6pm; Papa John’s Night

February 14 Northwest PTO Winter Party, 2:30pm

February 18 No School; Holiday

February 21 First Grade Music Program, 6:30PM

February 27 90 Minute Late Start Day All Schools

March 1 Title I: Dr. Seuss Reading Party

March 7 Fourth Grade Music Program, 6:30PM

March 8 No School; 2 hour In-service/work day; End of 3rd Quarter

March 11-15 No School; Spring Break

March 19 PTO Meeting, 6pm; Papa John’s Night

March 20 Parent Teacher Conferences 3:30-6:00pm

March 21 No School; Parent Teacher Conferences 12:30am-7pm

March 22 No School

April 8 Northwest Site Council/BLT Meeting 3:30

April 9 PTO Meeting, 6pm; Papa John’s Night April 26

April 18 No School; Staff Development

April 19-22 No School; Easter Break

April 25 2nd Grade Music Program, 6:30pm

May 8 90 Minute Late Start Day All Schools

May 14 PTO Meeting, 6pm; Papa John’s Night

May 17 Kinder Music Program at 2:15PM

May 22 Last Day of School

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NEWSLETTERS At the beginning of each month, a newsletter is sent home with each student. The school's newsletter provides important information including dates of activities, classroom news, requests to parents, and other important changes. Parents will receive dates and times for our Title I math and reading activities throughout the year.

NORTHWEST SITE COUNCIL/BLT MEETING The purpose of the Site Council and Building Leadership Team is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The SITE Council/BLT serves as a liaison between the school, school organizations, the community, and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education. The council meets once a quarter at 3:30 p.m., on the second Monday of the Month.

PARENT/TEACHER ORGANIZATION We are proud of our Parent/Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring school parties, tutoring, assisting with field trips, carnivals, fundraising, school t-shirts, etc.

We invite you to become involved in this important organization. For more information, go to our PTO website- www.facebook.com/pg/northwesttornado or call the school office.

SCHOOL HOURS 8:00 a.m. – 3:15 p.m.

The building will be open to children at 7:20 a.m. Parents may bring their children at that time. School begins at 8:00 a.m. Students may eat breakfast between 7:20 – 7:50 a.m. Students arriving before 7:50 a.m. will go to the gym and wait until they are dismissed for class.

School is dismissed at 3:15 p.m. Students must be picked up by 3:45 p.m. unless special circumstances have occurred and we have been notified. We make every effort to locate and notify parents that their child has not been picked up. At 3:45 p.m., students still at school will be referred to Dodge City Child Services or Dodge City Police Department.

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http://www.facebook.com/pg/northwesttornado

Northwest doors are locked all day, except for morning drop off. The doors on Soule Street on the North side of the building & 6th street on the west side will be open from 7:20-8:00 for morning drop off. The safety of our students is our utmost concern. Visitors to our school are required to sign in at the office.

MAKE-UP WORK

Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day’s “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence.

BIRTHDAY PARTIES AND TREATS Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution if there is an invitation for every child in the classroom.

TARDIES/EARLY DISMISSAL To increase students’ academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher.

Parents requesting release of a student for dental, doctor appointment, or emergencies should make a request to the teacher or office prior to said appointment. Parents must come to the office to sign out and pick up their child.

Tardies, absences, and leaving school early releases are closely monitored and will be turned over to truancy court when excessive.

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ATTENDANCE (Kansas Statute 72-1106 School term)

(BOE Policy JB)

The best learning takes place when students are present every day, have a regular exchange of ideas, and are under the direction of certified staff who understand the learning process. The opportunity for success will be greatly enhanced when students attend classes regularly.

A child is required by law to attend school. The school district has adopted a practice of pursuing unexcused absences and will take cases to truancy court. Truancy is defined by State Law to be unexcused absences for three consecutive days, any five unexcused absences in a semester or seven unexcused absences in a school year, whichever comes first. (Statute # 72-1113 Article 11)

Steps to follow when absent: (Excused absences are subject to principal approval.)

• Parent or guardian must phone the school and inform the office of the child’s absence before 8:45 a.m. on the day of absence. For the safety of the children, if the school’s office has not heard from the parent or guardian, the school will call home or work to verify the reason for absence.

• Parent or guardian should write and sign an excuse giving the name, the date, the day(s) of absence, and the reason for the student’s absence.

• If your child is absent for three consecutive days, the principal may require a permit from the doctor.

• Parents of student(s) absent more than three days for any reason other than illness must fill out an Absence from School Contract form prior to the extended absence from school. This form is available in the school office.

• If a child arrives at school after 10:00 a.m., he/she will be considered absent for that day.

The building principal is authorized to report students who have unexcused absences to the appropriate authorities such as the Kansas Department for Children and Families (DCF) or the county or district attorney.

Students are tardy if they are not in their classrooms at their school designated start time.

A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours.

Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

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YMCA AFTER SCHOOL PROGRAM Northwest School offers an afterschool program through the YMCA. Information is available at the YMCA if you are interested.

BUILDING RULES


• Be in school, in your seat, when the bell rings at 8 a.m.

• Keep your hands, feet, and objects to yourself. No hitting, fighting or bullying.

• No running in the hallways or classrooms.

• No swearing or put downs. No obscene gestures.

• No defacing of the building in any way.

• No illegal drugs or alcohol will be allowed on school property.

PLAYGROUND RULES

• Follow directions of the adults in charge.

• Stay in the assigned area.

• Keep hands, feet and objects to yourself. No fighting, hitting or throwing of dangerous objects (rocks, sand, etc.).

• No swearing or teasing. No obscene or rude gestures.

• Use playground equipment appropriately.

• Line up immediately when the bell rings. Enter the building following the direction of the supervisor on duty.

• Practice good sportsmanship and good manners.

• No bullying

• Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited.

B. Swing correctly – do not twist swings, do not run in front of children who are swinging and do not pull children out of swings.

C. Do not sit on the top of hand walking bars.

• No tag or chase games

• Contact sports are not allowed (no tackle football, rugby, or wrestling).

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• If a ball or any of the equipment goes on the roof or over the fence, please tell the supervisor immediately.

LUNCHROOM RULES • Keep hands and feet to yourself while standing in line and at the table.

• Students may visit quietly while eating lunch.

• Eat only your own food.

• Stay in your seat unless you have permission to leave the table. Raise your hand to ask a question.

• No swearing or put downs. No obscene gestures.

• No bullying

• No throwing of food, napkins, or other objects.

• Do not trade or exchange food(s).

• No soft drinks or fast foods may be brought in to the lunchroom.

• Water is also available along with milk at lunch time. but not as a replacement.

PHYSICAL EDUCATION RULES • It is recommended to have a pair of tennis shoes to participate.

• No talking when the teacher is talking.

• No gum or candy in class.

• You must have a note from a parent to be excused from gym class for that day. For over three days, you must have a doctor’s written excuse.

• The P.E. teacher will notify parents if a problem should arise in the classroom.

Some gym classes will be held outdoors; please dress accordingly.

ELECTRONIC DEVICES Cell phones, personal, digital music devices (iPods, MP3 players, CD players, etc.), hand operated electronic games, and/or other items determined by an administrator are to be powered off and concealed during class since they interfere with the learning environment.

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First offense, the item will be confiscated and stored in the office. A referral will be issued to the student citing inappropriate use of technology. Subsequent offenses will be viewed as insubordination, resulting in further disciplinary action up to and including short term suspension. The item confiscated will only be released to parents/guardians.

The school is not responsible for the theft of personal electronic devices brought to school.

NORTHWEST DRESS CODE A student’s appearance should in no way disrupt the normal proceedings of the school, nor interfere with the health, safety or welfare of any individual.

Apparel and clothing containing printed or visual messages, which are inappropriate in a school setting, may necessitate a change of clothing. Shoes shall be worn. Hats and cutoffs, beach apparel, see-throughs, bare midriffs, spaghetti straps, cropped tops, T-shirts with inappropriate pictures or messages, mesh or fish net shirts, bicycle shorts, short shorts and skate shoes are unacceptable. No gang attire or sagging of pants allowed. Shorts are allowed July 20th to November 1, and April 1st through the end of school. Please dress your child appropriately for the weather. We go outside each day, weather permitting. Heavy coats need to be worn on cold days.

PICKING UP AND DROPPING OFF STUDENTS AT SCHOOL The safety of our children is very important to us. Please help us keep your children safe by following these parking lot safety rules.

1. Please use the Drop off/Pick up Zone on the West side of the building. This is a no parking zone when cones are present.

2. Parents may drop off or walk students in at the Soule Street drop off zone.

3. You must pull into a parking space on the North side of the building.

4. U-Turns are not allowed to cross over and park on the North end of building.

5. Do not Double Park when dropping your child off at school.

6. Do not allow students to cross in the middle of the street. This is not only dangerous, but also illegal. Please do not ask your child to disobey the teacher and the principal by asking him/her to cross in the middle of the street. Students are to cross the street at the marked crosswalks at Sixth and Soule or Sixth and Cheyenne.

7. Parents are NOT allowed to pick up or drop off students in the back parking lot. This area is reserved for staff parking and for busses.

8. Do NOT park in the handicap parking spaces unless you have a tag that gives you permission to do so. This is a legal issue and tickets will be issued.

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9. All students must be picked up after school by 3:45 p.m. unless special circumstances have occurred and we have been notified. We make every effort to locate and notify parents that their child has not been picked up. At 3:45 p.m., students still at school will be referred to Dodge City Child Services or Dodge City Police Department.

10. If your student/s are not to ride the bus, you must call the main office before 2:45pm to have them taken off the bus. This must be done on a daily basis

If everybody will follow these simple rules the parking lot will be a much safer place.

Thank you for taking the time to read these rules.

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ROSS ELEMENTARY SCHOOL STUDENT HANDBOOK


2019-2020

Amy Loder 3001 Sixth Avenue

620-471-2103

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WELCOME FROM PRINCIPAL Dear Parents, Welcome to the 2019-2020 school year at Ross Elementary!

The mission of Ross Elementary is to work with the families of our students to create a safe, diverse environment where high expectations for student achievement and character development prepare students with the essential skills for success in today’s world.

Your children are our priority. Our staff works hard to ensure children grow academically and socially in a positive learning environment. Building expectations are included in this handbook; please review with your student. Classroom rules and procedures will be explained at the Title I Parent night at the beginning of the school year.

Family involvement is a crucial factor in a child’s education. We encourage parents to be actively involved as we form new partnerships between home and school. Please feel free to call or visit if you have any questions, comments, compliments or concerns. We are here to help!

Remember that as a team we can make the most of your child’s educational experience.

Sincerely,

Amy Loder Principal

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TABLE OF CONTENTS Birthday Parties and Treats

Building Rules

Daily Schedule

Dates to Remember

Lunch Room Rules

Make Up Work

Parent/Teacher Organization

Personal Items

Physical Education Rules

Picking Up and Dropping Off Students

Playground Rules

School Information

Site Council

Staff List

Attendance

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ROSS ELEMENTARY SCHOOL STAFF LIST Amy Loder Principal Jayne Diaz Assistant Principal Erin Akers Head Secretary Debbie Buckley Clerk Fabiola Loya Liaison Kathy Bailey Nurse Corey Bjerken Counselor Jamie Blackburn Kindergarten Cori Vigil Kindergarten Maria Del Real Kindergarten Kimberly Slattery Kindergarten Mindy Burkhart First Grade Lori Veeder First Grade Kirsten Theis First Grade Kristin Showalter First Grade Ashley Frusher Second Grade Misti Towry Second Grade Roxanna Montes Second Grade Sheila Prater Second Grade Nancy Hampton Third Grade TBA Third Grade TBA Third Grade Emili O’Brien Third Grade Patricia Adams Fourth Grade Traci Lang Fourth Grade Polly Schinstock Fourth Grade Rochele Weil Fourth Grade Sarah Austin Fifth Grade Yvonne Ramirez Fifth Grade Tali Whipple Fifth Grade Lindsay Brull Fifth Grade Dana Fairbank Library Media Katelyn Humphreys Special Education Hannah Elliott Special Education Daniel Kliger Special Education Susan Bennett Music Katie Corwin Music Adam Hobbs P.E. Daniel Rogers P.E. Karrie Millershaski Psych. Vicki Johnson Speech Path. Liliana Acosta Para Johna Hornung Para Tisha Martinez Para Cherie Kerr Para Noemy Valverde Para Leslie De Luna Para Cindy Ruiz Para Jessica Maupin Para Melissa Hernandez Para

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Leslie De Luna Para Lauren Schriner Para Brittany Palmberg Para Judy Harris Para Julie Chambers Para Corrine Torrez Para Le Anne Reeves Para Jason Taylor Head Custodian Gabriela Garcia Night Custodian Salvador Quinones Night Custodian Elizabeth Castrejon Torres Kitchen Manager Maria Cabello Kitchen Laura Garcia Kitchen Rosa Rayo Kitchen Maria Rivera Kitchen

SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year.

The council meets the last Tuesday of scheduled months at 11:30 AM. It is an open meeting and everyone is welcome. Please see school calendar for scheduled dates.

PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring school parties, assisting with field trips, carnivals, fundraising, school t-shirts, etc.

We invite you to become involved in this important organization. The PTO meets the 4th

Tuesday of each month at 5:30 pm. For more information, contact the school office.

DAILY SCHEDULE (SCHOOLS HOURS) 7:25 am – Doors open for breakfast 7:25-7:50—Breakfast Served 8:00 am – 3:15 pm

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MAKE UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day’s “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence.

BIRTHDAY PARTIES AND TREATS

Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution if there is an invitation for every child in the classroom. TREATS Treats brought to school must be commercially prepared and packaged and meet the distinct wellness plan. (See wellness plan on page 22) Local Wellness Policy (BOE Policy JGCA) The board is committed to providing a school environment that promotes student wellness as part of the total learning experience for its students. To this end, the board shall promote and monitor a local wellness plan that includes methods to promote student wellness, prevent and reduce childhood obesity, and provide assurance that school meals and other food and beverages sold and otherwise made available on the school campus during the school day are consistent with applicable minimum federal standards. The plan shall: § Include goals for providing proper student nutrition promotion and education, physical activity, and other school-based activities designed to promote student wellness which are based on evidence-based strategies and techniques; § Meet federal nutrition standards and guidelines for all foods and beverages provided to students in each school during the school day; and § Ensure standards and nutrition guidelines for all foods and beverages sold to students during the school day at each district school are consistent with the requirements of the School Breakfast Program, the National School Lunch Program, and the competitive food standards established pursuant to the National School Lunch Program. *Please take note we can only accept treats and snacks at school that fall under the healthy snack guidelines. We have attached pages with examples and non-examples of healthy snacks. If you have a snack in question, don’t hesitate to contact the school and we will be happy to help with alternatives. What’s wrong with cupcakes? There’s nothing wrong with having treats on occasion. Everything can fit into a healthy diet when consumed in moderation. Keep in mind, though, that each child’s birthday can mean multiple celebrations: one at home with family, a party with friends, and then another at sch or child care. Food doesn’t always have to be part of parties. Instead, find ways to celebrate

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a birthday & recognize a child on their special day.

• Make a sign, sash, crown, button, or badge for the birthday child.

• Let the birthday child be the teacher’s assistant for the day. They can do special tasks like make deliveries to the office or be the line leader.

• Let the birthday child choose an activity or game. • Play an indoor game of the student’s choice. • Let activities such as dancing, games, crafts, or singing

be the focus rather than food. • Talk to children about the reasons for the healthy

makeover, and involve them in the party planning. • Ask children to help their parents remember to bring

fruits and vegetables or other healthy snacks instead of sweets if they choose to bring treats.

• Highlight healthy practices in the newsletter or website. • Celebrate a child’s cultural heritage with traditional

crafts, games, and stories. • Replace the “cupcake tradition” with something new—

for instance, drawing a birthday mural, creating a birthday hat, or other special activity.

• Celebrate birthdays once a month or combine the month’s birthdays with a national cultural celebration.

Ideas for Healthier Celebrations: • Have a scavenger hunt for items or information related to the party theme. • Provide “free choice” activity time at the end of the day. • Provide extra recess or play time. • Celebrate creatively by setting up craft stations and playing music in the

background. Ask parents to provide the supplies such as clay, craft paper, pencils, markers, paints, and stickers.

• Plan special party games. • Have a dance party. • Pick a children’s book related to the party the Ask a special guest or a parent to

come in and read it. • Allow children a trip to the treasure box (parents can help supply it with small

toys, books, note pads, paints, pencils, bookmarks, stickers, etc.) Check with child nutrition staff to see if they are able to provide fresh items or other healthy snacks for a reasonable fee.

ATTENDANCE (BOE Policy JB)

The best learning takes place when students are present every day, have a regular exchange of ideas, and are under the direction of certified staff who understand the learning process. The opportunity for success will be greatly enhanced when students attend classes regularly.

A child is required by law to attend school. The school district has adopted a practice of pursuing unexcused absences and will take cases to truancy court. Truancy is defined by State Law to be unexcused absences for three consecutive

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days, any five unexcused absences in a semester or seven unexcused absences in a school year, whichever comes first. (Statute # 72-1113 Article 11)






• If a child arrives at school after 10:00 a.m., he/she will be considered absent for that day.

The building principal is authorized to report students who have unexcused absences to the appropriate authorities such as the Kansas Department for Children and Families (DCF) or the county or district attorney.

Students are tardy if they are not in their classrooms at their school designated start time.

ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours.

Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half- day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

PLAYGROUND RULES

• Follow directions of the adults in charge. • Stay in the assigned area. • Keep hands, feet and objects to yourself. No fighting, hitting or throwing

of dangerous objects (rocks, sand, etc.). • No swearing or teasing. No obscene gestures. • No bullying • Use playground equipment appropriately • Line up immediately when the bell rings. Enter the building following

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the direction of the supervisor on duty. • Practice good sportsmanship and good manners. • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited.

B. Swing correctly – do not twist swings, do not run in front of children who are swinging and do not pull children out of swings.

C. Do not sit on the top of hand walking bars.

BUILDING RULES • Follow directions. Obey every staff member in the building, not just

your own teacher. • Be in school, in your seat, at 8:00. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No bullying • No defacing of the building in any way. • No illegal drugs or alcohol will be allowed on school property. • No Gum

ELECTRONIC DEVICES Cell phones, pagers, digital music devices (iPods, MP3 players, walkmans, CD players, etc.), hand operated electronic games, and/or other items determined by an administrator are to be powered off and concealed during class since they interfere with the learning environment. First offense, the item will be confiscated and stored in the office. A referral will be issued to the student citing inappropriate use of technology. Subsequent offenses will be viewed as insubordination, resulting in further disciplinary action up to and including short term suspension. The item confiscated will only be released to parents/guardians.

The school is not responsible for the theft of personal electronic devices brought to school.

LUNCH ROOM RULES

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise

your hand to ask a question. • No swearing or put downs. No obscene gestures. • No bullying • No throwing of food, napkins, or other objects. • Water is also available along with milk at lunch time, but not as a replacement.

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PHYSICAL EDUCATION RULES • It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for

that day. For over three days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

PICKING UP AND DROPPING OFF STUDENTS AT SCHOOL The safety of our children is very important to us. Please help us keep your children safe by following these parking lot safety rules.

• No stopping on Sixth Avenue to pick up students. • Parents are NOT allowed to pick up students in the back parking lot. This area

is reserved for staff parking and for busses. • There is only one lane of traffic for the pick up lane. Please do NOT try to

create a second lane. • The pick up lane is for PICK UP ONLY. DO NOT park in this lane and get out

of your car. This line of traffic should keep moving. When the car in front of you moves up you should also move. This is the only way that the cars in the back of the line can move up. Your child will not be allowed to meet you at the corner for pick up. You MUST move to the front of the building for your child to come to your vehicle.

• Children will not be allowed to run through the parking lot to their vehicle. If you do not want to wait in the pick up lane you MUST park in a designated parking space, walk through the cross walk and get your child.

• Do NOT park in the handicap parking spaces unless you have a tag that gives you permission to do so. This is a legal issue and tickets will be issued.

• Do NOT park in the lanes BETWEEN the parking stalls. This is not only a safety issue but also prevents others from leaving their parking stalls.

• ONLY right hand turns are allowed out of the parking lot during pick up and drop off times. This helps the flow of traffic.

• Please call the school office if you have any suggestions or concerns. If everybody will follow these simple rules the parking lot will be a much safer place.

Thank you for taking the time to read these rules.

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School Information

Principal School

Martha Mendoza Beeson Tele#: 620-471-2113 Fax#: 620-227-1745

TBD Central

Tele#: 620-471-2104 Fax#: 620-227-1721

Marc Woofter Comanche Middle School Rachael Pitchford Tele#: 620-371-1100 Justin Briggs Fax#: 620-339-4802

Jacque Feist Dodge City High School Michael Martinez Tele#: 620-471-2110 Cherry Deges Fax#: 620-227-1680

Faye Wells Dodge City Middle School Pam Algrim Tele#: 620-471-2100 Gilbert Still Fax#: 620-227-1731

Amy Olivares Linn

Tele#: 620-471-2114 Fax#: 620- 227-1722

Tim Skinner Miller

Tele#: 620-471-2102 Fax#: 620-227-1723

Kim Armstrong Northwest

Tele#: 620-471-2115 Fax#: 620-227-1724

Amy Loder Ross Jayne Diaz Tele#: 620-471-2103

Fax#: 620-339-4809

Greg Preston Soule Tele#: 620-471-2116 Fax#: 620-227-1719

John Montford Sunnyside

Tele#: 620-471-2112 Fax#: 620-227-1727

Erica Teran Wilroads

Tele#: 620-471-2101 Fax#: 620-227-1728

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DATES TO REMEMBER - Ross Elementary August 01 - District Wide Enrollment 7AM - 7 PM August 19 - Ross Open House 5:30 - 6:30 PM August 20 - First day of school August 27 - Ross Parent Night--Kinder-2nd Grade - 5:30- 6:30 PM August 29 - Ross Parent Night--3rd-5th Grade - 5:30- 6:30 PM September 02 - NO SCHOOL / Labor Day Break September 11- Papa John’s Night September 17 - Title I Math Parent Activity- 5:30- 6:30 PM September 19 - Fall Pictures September 20 - Student Count Day September 24 - Ross Site Council 11:30 AM September 24 - Ross PTO Meeting 5:30 PM October 9- 90 minute LATE START (Ross 9:30 AM) October 10 -4th Grade Music Program 6:00 PM / 5th Grade Music Program 7:00 PM October 18 - End of 1st Quarter October 18 - NO SCHOOL / Teacher Workday October 23 - Pre-K-5th Grade Parent-Teacher Conferences 3:30-6:00 PM October 24 - Pre-K- Parent-Teacher Conferences 12:30-7:00 PM October 25 - Pre-K-5th Grade NO SCHOOL October 29 - Fall Picture Retakes October 31 - Ross Title I Activity –2:15-3:15 PM November 13-90 minute LATE START (Ross 9:30 AM) November 14 –2nd Gr. Music Program 6:00 PM / 3rd Gr. Music Program 7:00 PM November 19 - Site Council 11:30 AM November 19 - PTO Meeting – 5:30 PM November 26- 2 Hour Early Dismissal November 27-29 - NO SCHOOL / Thanksgiving Break December 11 - 90 minute LATE START (Ross 9:30 AM) December 18-Papa John’s Night December 20-Teacher Work Day/End of 2nd Qtr. December 20 - January 3 - NO SCHOOL-Christmas Break January 06 - CLASSES RESUME / FIRST DAY OF SECOND SEMESTER January 15-90 minute LATE STATE (Ross 9:30AM) January 20 - NO SCHOOL January 28 - Ross Site Council 11:30 AM January 28 - Ross PTO Meeting 5:30 PM February 05 - Global School Day of Play 2:00-3:15 PM February 5 & 6 - Science Fair (Setup on February 4) February 5 - Pre-K-5th Parent-Teacher Conferences – 3:30-6:00 PM February 6 - PreK-5th Parent-Teacher Conferences – 12:30-7:00 PM

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February 7-NO SCHOOL February 12 - 90 minute LATE START (Ross 9:30 AM) March 06 - Dr. Seuss Day March 11-Spring Pictures March 13 - End of Third Quarter March 13 - NO SCHOOL / Teacher Workday March 16-20 - NO SCHOOL / Spring Break April 9-No Classes- Staff Dev. April 10-13 - NO SCHOOL - Easter Break April 15-Papa John’s Night April 23 - 1st Grade Music Program – 6:00 PM April 28 - Ross Site Council 11:30 AM April 28- PTO Meeting - 5:30PM May 14 - Meet your Grade level teacher 5:30-7:00 PM May 20 - LAST DAY OF SCHOOL- Play Day/ 5th Grade Clap Out

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Soule Elementary School

Student Handbook (BOE Policy EDA/BDC/JAA)

Home of the Cowboys “Where the Legends Begin”

2019-2020

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Dear Parents: We are approaching another new school year and I want to take this opportunity to say welcome. Thank you for partnering with us to make this school year a wonderful success for your son or daughter. To all, we constitute a pledge of continued efforts to provide the best possible education for our children. Our school takes pride in our highly qualified and dedicated faculty. Our educators welcome your concerns and they view education as a partnership between home and school. We want to develop a spirit and a tradition that is needed in playing a key role in shaping the students’ educational experience. Soule Elementary School will continue to be a safe learning environment. The outside doors with the exception of the front doors will be locked during the school hours. Visitors and volunteers will be asked to sign in at the office and wear a name tag while at Soule. In the handbook that has been provided, I urge you to take the time to review our specific policies as it relates to building, lunchroom and playground rules of our school. It is our hope that the students will have a basic idea and understanding of our expectations on the very first day of school. Classroom rules and procedures will be discussed at the Title I Parent Night. If there is anything we can do to help your child, please do not hesitate to call. The unvoiced problem cannot be resolved, and the missed opportunity rarely offers itself again. Our goal remains to provide the best possible education for each student. We trust that your experience with our school is good and enhances your faith in public education. Your child is worthy of an excellent education and our goal is to provide this. Sincerely, Greg Preston, Principal

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Soule Elementary School Addendum USD 443 Student Handbook

TABLE OF CONTENTS

Staff List …………………………………………………………. 1

Site Council………………………………………………….. 2

Parent/Teacher Organization………………………… 2

Daily Schedule (School hours)……………………….. 2

Make-Up Work ……………………………………………. 3

Birthday Parties and Treats …………………………. 3

Tardies/Early Dismissal/Attendance………………. 3

Playground Rules …………………………………………. 3-4

Lunchroom Rules ………………………………………… 4

Physical Education Rules …………………………….. 4

Building Rules ……………………………………………. 5

Parking At Soule Elementary School …………….. 5

Non Discrimination Notice… … … … … … … … … 5-6

Section 504 Grievance Procedure … … … … … … 5-6

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Staff List

Greg Preston – Principal

– Counselor

Barbara Nebbeling– Nurse

Phoebe Jones - Secretary

Irma Lares- Clerk

Myrna Peralta- Family Liaison

Chelsie Beougher – Kindergarten Teacher

Kileigh Cossman- Kindergarten Teacher

Nancy Hascall – Kindergarten Teacher

Carla Medrano – Kindergarten Teacher

Donna Crockett – 1st Grade Teacher

Sheila Demoret – 1st Grade LTS

Christina Griffin - 1st Grade Teacher

-1st Grade Teacher

Kimber Barry– 2nd Grade Teacher

Rana Dinkel – 2nd Grade Teacher

Misty Busch - 2nd Grade Teacher

Kylie Cherry – 3rd Grade Teacher

Sarah Plante - 3rd Grade Teacher

Cindy Venard – 3rd Grade Teacher

- 4th Grade Teacher

Noralee Bertholf – 4th Grade Teacher

Annel Velez- 4th Grade Teacher

Matraca Hutton- 5th Grade Teacher

Evangeline Hollingsworth- 5th Grade

Patrick Stanley – 5th Grade Teacher

Rose Kerns – PE Teacher

– PE Teacher

Tabitha Richins – Music Teacher

Kasie Varner– Music Teacher

Kate Jackson – TMH Teacher

Ruthann Ralstin – TMH Teacher

Dillon Shouse- Interrelated Teacher

Bryan Smith – Interrelated Teacher

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1.

SITE COUNCIL

The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year.

PARENT/TEACHER ORGANIZATION

We are proud of our Parent-Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring school parties, tutoring, assisting with field trips, fundraising, school t-shirts sales, etc.

We invite you to become involved in this important organization. For more information, contact the school office.

DAILY SCHEDULE (SCHOOLS HOURS)

8:00 a.m. – 3:15 p.m.

The building will be open to children at 7:30 a.m. Parents may bring their children at that time. School begins at 8:00 a.m. Students may eat breakfast between 7:35 – 7:50 a.m. Students arriving before 7:50 a.m. will go to the gym and wait until they are dismissed for class.

School is dismissed at 3:15 p.m. Students must be picked up by 3:45 p.m. unless special circumstances have occurred and we have been notified. We make every effort to locate and notify parents that their child has not been picked up. At 3:45 p.m., students still at school will be referred to Dodge City Child Services or Dodge City Police Department.

If for some special reason your child must come to school regularly before 7:30 a.m. please request permission. This request must include the reason for the early arrival and must be approved by the principal.

To monitor traffic through our school and ensure safety for everyone, all exterior doors (excluding the front north doors) will remain locked during the school day. Visitors to our school are required to sign in at the office and also get a visitors badge.

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2.

MAKE-UP WORK

Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence.

BIRTHDAY PARTIES AND TREATS

Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution if there is an invitation for every child in the classroom.

TARDIES/EARLY DISMISSAL

To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should make a request to the teacher or office prior to said appointment. Parents must come to the office to sign out and pick up their child.

ATTENDANCE (Kansas Statute 72-1106 School term)

A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

PLAYGROUND RULES

• Follow directions of the adults in charge. • Stay in the assigned area. • Keep hands, feet and objects to yourself. No fighting, hitting or throwing of dangerous objects (rocks,

sand, snowballs, etc.). • No swearing or teasing. No obscene gestures. • Use playground equipment appropriately. • Line up immediately when the whistle blows. Enter the building following the direction of the

supervisor on duty.

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3.

• Practice good sportsmanship and good manners. • No bullying • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited. B. Swing correctly – do not twist swings, do not run in front of children who are swinging and do not

pull children out of swings. C. Do not sit on the top of hand walking bars.

LUNCHROOM RULES

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise your hand to ask a question. • No swearing or put downs. No obscene gestures. • No bullying • No throwing of food, napkins, or other objects. • Water is also available along with milk at lunch time, but not as a replacement.


• It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for that day. For over three days,

you must have a doctor’s written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

BUILDING RULES

• Follow directions. Obey every staff member in the building, not just your own teacher. • Be in school, in your seat, when the bell rings. • Keep your hands, feet and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No bullying • No defacing of the building in any way. • No illegal drugs or alcohol will be allowed on school property.

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4.

PARKING AT SOULE ELEMENTARY SCHOOL

The safety of our children is very important to us. Please help us keep your children safe by following these parking lot safety rules!! Parking of vehicles is not allowed in the following areas:

• Any area that is marked in yellow/red or white paint and says “No Parking” • Bus loading zone • No double parking • In marked staff parking area • Parents are NOT allowed to pick up students in the back parking lot. This area is reserved for staff

parking and for busses. • There is only one lane of traffic for the pick up lane! Please do NOT try to create a second lane!! • The pick up lane is for PICK UP and DROPPING OFF STUDENTS ONLY! Do NOT park in this lane and get

out of your car. This line of traffic should keep moving! When the car in front of you moves up you should also move. This is the only way that the cars in the back of the line can move up!

• Children will not be allowed to run through the parking lot to their vehicle. If you do not want to wait in the pick up lane you MUST park in a designated parking space, walk through the cross walk and get your child.

• Do NOT park in the handicap parking spaces unless you have a tag that gives you permission to do so. This is a legal issue and tickets will be issued!

• Only right hand turns are allowed out of the parking lot during pick up and drop off times. This helps traffic to keep flowing!

If everybody will follow these simple rules the parking lot will be a much safer place!! Thank you for taking the time to read and follow these rules.

Non-Discrimination Notice

USD 443 does not discriminate on the basis of race, color, national origin, sex, age, religion, military status, primary language, and/or disability. This non-discrimination policy applies to admission, employment, programs, activities, and providing equal access to Boy Scouts and other designated youth groups. A lack of English language skills will not be a barrier to admission and participation in the Career and Technical (vocational) and/or other educational programs of the school.

Section 504 Grievance Procedure



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5.


Title IX, Section 504 or other pertaining to students: Assistant Superintendents of Elementary or Secondary Education, 308 W. Frontview, Dodge City, Kansas 67801, (620) 227-1763. Any person who believes he or she has been subjected to discrimination on the basis of disability in a program or activity administered by USD 443 may file a grievance under this procedure. Retaliation against a person who files a complaint of discrimination on the basis of disability pursuant to the grievance procedure, or persons who participate in related proceedings, is prohibited. Procedure:



• The Section 504 Coordinator (or his/her designee) shall conduct an investigation of the complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the USD 443 relating to such grievances. The Section 504 Coordinator shall maintain the confidentiality of the person who files a complaint.


• The availability and use of this grievance procedure does not prevent a person from filing a complaint of discrimination on the basis of disability with the U.S. Department of Education, Office for Civil Rights, 8930 Ward Parkway, Suite 2037, Kansas City, Missouri, 64114, (816) 268-0550.

6.

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http://www.usd443.org/files/filesystem/DISCRIMINATION%20COMPLAINT%20FORM1.pdf


SUNNYSIDE ELEMENTARY SCHOOL STUDENT


2019-2020

John Montford, Principal 511 Sunnyside 620.471.2112

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TABLE OF CONTENTS

Make-Up Work…………………………………………………………………………..7

Physical Education Rules……………………………………………………9

Picking Up/Dropping off Your Students……………………….. 6

Playground Rules…………………………………………………………………….8-9

PTO…………………………………………………………….........................….5

School Behavior Expectations…………………………………………..7

School Hours……………………………………………………………………………..5

School Visitors…………………………………………………………………………. 5

SHINE…………………………………………………………………………………………7-8

Site Council…………………………………………………………………………………5

Staff List…………………………………………………………………………………. 3-4

Student Attendance…………………………………………………………………6

Tardies/Early Dismissal/Attendance.……………………………..6

Welcome………………………………………………………………………………………5

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Staff Membership 2018-2019 Room # Grade Name 400 Pre-K Mrs. Carolyn Keeton 402 Pre-K Mrs. Erin King 404 Pre-K Mrs. Melyssa White 406 Pre-K Mrs. Lisa Hoffman 310 Kindergarten Mrs. Britta Hartman 312 Kindergarten Mrs. Jessica Sawyer 300 First Mrs. Sara Kinsey 301 First Mrs. Sarah Bennett 306 Second Mrs. Caitlyn Goering 309 Second Mrs. Linda Fry 202 Third Mrs. Daisy Hernandez 203 Third Mrs. Priscilla Morton 200 Fourth Mrs. Daisy Hernandez 204 Fourth Mrs. Denna Gonzalez 205 Fourth Mrs. Katlen Downey 101 Fifth Ms. Karla Rosales 103 Fifth Mrs. Celia Enriquez 105 Fifth Mr. Caleb Austin 503 Music Mrs. Carolyn Anderson 102 Music Mrs. Jessica McGee Gym PE Mr. Taylor Doan Gym PE TBA 303 Special Ed. Mrs. Trisha Blanco 308 Speech Speech Room 100 Psychologist Mr. Dave Linsenmeyer 314 Gifted Teacher Mr. Caleb Austin Gifted Secretary Mrs. Erica McLean

Library Mrs. Rita Baxa Counselor Mrs. Marianna Jones Intr. Coach Mr. Brandon Miller

Principal Mr. John Montford Head Secretary Mrs. Perla Aguilar Clerk Ms. Martha Solorzano Parental Liaison/Translator Mrs. Beatriz Torres Family Advocate Mrs. Jadira Saldana Family Advocate Mrs. Valeria Gastelum

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Nurse Mrs. Irma Ontiberos Custodians Mr. Jose Herrera

Mrs. Margarita De La Rosa Mr. Diego Flores

Nutrition Food Manager Food Service Food Service

Paraprofessionals Mrs. Teresa Rodriguez Miss America Yeverino Mrs. Ashley Gemaehlich Mrs. Cristina Hernandez Mrs. Lorena Lares-Martinez Mrs. Myra Sanchez

Mrs. Kaitlyn Downey Mrs. Amelia Martinez Mrs. Liza Webster Mrs. Sarah Bennett Miss Epifania Lopez Ms. Karen Macias Ms. Tiffany Hall Mrs. Maria Martinez Mrs. Vivian Ragland Mrs. Yesenia Lopez Ms. Jenniefer Pena Ms. Coral Neave Ms. Alexa Garcia Ms. Eva Unger-Meyer

Special Ed Paras Ms. Vanessa Barajas

Ms. Cristal Loya Ms. Jennifer Vielmas

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Welcome

Everyone at Sunnyside Elementary School would like to welcome the students and the families to what will be a wonderful school year. Our dedicated staff is eager to greet the new and the returning students. We know that the partnership that is formed between the families and the school is one of the most important factors in the education of each child in our school, and as such we welcome the families to visit and/or communicate with the staff with any questions or concerns that you may have. We look forward to a very successful 2019-2020 school year! John Montford Principal

Sunnyside Site Council

The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. Site council meetings are held quarterly and are open to everyone. We encourage you to become a part of this important advisory council. If you would like more information please contact the Sunnyside office

PTO (Parent/Teacher Organization)

The Sunnyside PTO organization is dedicated to promoting what is best for all Sunnyside students emotionally, physically, intellectually, and socially. Its membership is made up of parents, teachers, and staff of Sunnyside School. PTO is an organization that is dedicated to the quality education of Sunnyside students. We invite you to become involved in this important organization. For more information you may contact the school office or the PTO president.

Daily Schedule (School Hours) 7:50 am-3:05 pm

The building will be open to children at 7:15 am. Parents may bring their children at that time. School begins at 7:50 am. Students may eat breakfast between 7:15 - 7:45 am. All students are to report to the gym when they arrive in the morning if they arrive before 7:45.

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School Visitors Sunnyside doors are locked, except for the front door. All visitors entering the building are required to sign in at the office and receive a visitor’s badge. The safety of our students is our top priority.

Student Attendance

It is very important that your child be in attendance at school on time every day. If your child needs to be gone due to illness or an emergency please call the school to inform us of the absence. You may reach us at 620-471-2112. If you need to call before or after school hours an answering machine will take your information. If your student is going to be absent for more than three days for any reason other than illness you must come to the office and fill out an Absence from School Contract form for the absence to be excused. If your child is absent for three consecutive days a doctor’s note will be required when they return to school. Students with excessive tardies and/or absences will be turned over to the proper authorities.

ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

Tardies/Early Dismissal To increase a student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies should make a request to the teacher or office prior to said appointment. Parents must come to the office to sign out and pick up their child.

Picking Up and Dropping Off Students at School

1. Students are to cross the street at the marked crosswalk on Sunnyside Avenue. This crosswalk is monitored by a stop light.

2. When dropping off students in the morning or picking them up in the afternoon please do so either in front of the school or in the south parking lot. Please do not

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double park when picking your child up or dropping them off as this will cause the flow of traffic to be disrupted.

3. Please do not allow your child to cross the street anywhere but at the crosswalk. This is very dangerous and it is illegal.

4. The area across the street for the school is an enforced no parking zone.

Make-Up Work Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day’s “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence.

School Behavior Expectations

Listed below are the Sunnyside School Behavior Expectations. During the time your student is in school they will need to follow these expectations. The staff at Sunnyside strives to make the school a safe place for all students and by adhering to these behavior expectations Sunnyside will be a safe place for all students.

SHINE (Focus School Needs Assessment Requirements)

Shine is a technique used to positively get students’ attention so that they can become aware of information that needs to be given to them. This in no way replaces individual teacher’s behavior plans that work best in their classroom but is a tool that creates community across a building and develops high expectations that every student knows and are able to meet successfully, no matter where they are in the building. S - Stop H - Hands in the right place I - Inquire N - Nod E - Eyes and ears on the speaker Expectations for “Shining” in the Hallway

• Students will enter the hallway in a quiet orderly fashion. • Students will place their hands in the right place. • Students will treat adults and each other in a respectful manner. • Students will walk quietly in the hallway.

Expectations for “Shining” in the Gym in the Morning

• Students will go to breakfast immediately upon arrival. • Students will enter the gym in a quiet orderly fashion. • Students will sit in their assigned class row with hands and personal items in the

right place.

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• Students will talk quietly, in their 2 inch voice, while waiting for the bell to ring. Screaming and yelling across the rows is not allowed.

• Students will treat adults and each other in a respectful manner. • Students will stop all talking when the bell rings, gather belongings, stand up and

be ready to leave the gym with their class. • Students will leave the gym in a quiet orderly fashion.

Expectations for “Shining” on the Playground

• Students will follow playground rules. • Students will treat adults and other students in a respectful manner. • Students will line up in a quiet orderly fashion, placing hands in the right place,

upon the adult’s request. • Students will enter the building following the Hallway Expectations.

Expectations for Shining in the Bathroom

“Go, Wash, Leave!”

Go – Go to the bathroom Wash – Wash your hands

Leave – Leave the bathroom

Expectations for “Shining” in the Cafeteria

• Students will enter the lunchroom in a quiet and orderly fashion. • Students will talk quietly in a 3 inch voice as they receive their food. • Students will be responsible for picking up any food or paper before they leave

the table. • Students will treat adults and each other in a respectful manner. • Students will leave the cafeteria in a quiet orderly fashion. • Students will use their whisper, 2 inch voice, while eating in the cafeteria.

Screaming and yelling across tables is not allowed.

Playground Rules

4 Major Playground Expectations: 1. Be respectful to EVERYONE 2. Be safe at all times 3. Play fair 4. Have fun

When on the playground the students at all times will: • Follow directions of the adults in charge • Stay in the assigned area where the supervisor can see you and out of mud and

water puddles

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• Keep hands, feet and objects to themselves. No fighting, hitting, throwing of dangerous objects or pulling on clothing

• Refrain from swearing or teasing. No obscene gestures. • Line up immediately when the whistle blows. Enter the building quietly “Shining”

following the direction of the supervisor on duty • Practice good sportsmanship and good manners. Chasing other than in an

organized game will not be allowed. • Refrain from climbing or sitting on the white fence, as well as NOT entering the

grass area behind the white fence (this is not an area for playground time). • (Bullying will NOT be tolerated) • Use all equipment properly and safely

When swinging, students will:

• Only swing in the swing, on their pockets (no standing in the swings) • One person at a time • Not twist or spin the swing • Not jump from a moving swing • (If you are not swinging, you need to stay out of the swing area)

When playing with sand, students will:

• Leave sand on the ground, not throw or kick the sand

When playing on the Playground Equipment, students will: • Only come down the slide on their pockets, feet first, alone and in a timely

manner. ( Not holding up the line) • Refrain from pushing other students off or down the slide • Refrain from jumping off of the sides of the slide • Play only on the areas of the equipment made for play (no sitting, crawling, or

walking on the top of areas that are not safe) If students are not following the rules above they will be asked to walk the perimeter of the playground.

Physical Education Rules

• It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for that day.

For over three days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

Dodge City Public Schools, USD 443, does not discriminate on the basis of race, color, national origin, sex, age or handicap in admission or access to, or treatment of employment in its programs and activities.

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WILROADS GARDENS ELEMENTARY SCHOOL STUDENT HANDBOOK


2019-2020

11558 E MAIN RD DODGE CITY KS (620) 471-2101

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Dear Parents and Students: Welcome to the 2019-2020 school year at Wilroads Gardens Elementary. Please allow me to introduce myself. I am Erica Teran, your principal. I am very excited to have been selected to join the Wilroads Gardens family, which is known for its unique close-knit community feel and its dedication to students. Two years ago my passion for education and supporting the success of all students has been shaped over the past 17 years as a fifth grade student teacher, sixth grade classroom teacher, soccer coach and instructional coach, and principal in Dodge City. Over the next few months I will get to spend a lot of time with your children, getting to know their personalities, learning styles and interests. I will celebrate their successes, small and large. I will encourage them every day and let them know they are valued and have a special place in our school community. Not only am I excited to continue working with your children, but I look forward to the work we will do together. As the old proverb states, “it takes a village to raise a child.” I am excited to see your child through your eyes. I cannot wait to share with you the great things they do throughout their days here at Wilroads Gardens Elementary. I am sure that we together can help each child succeed. The partnership between school and home is very important to me. I look forward to working with you to set up our students for success. I have two children of my own, but make no mistake that the 125 students at Wilroads Garden will hold a very special place in my heart. I am so thankful to have the opportunity to continue to bring all that I have experienced and learned with me to your wonderful community. I look forward to getting to know you and your children. I look forward to meeting you soon and more importantly working with you to provide the best educational experience for our students. Please review our handbook as it contains important information regarding our building, lunchroom and playground rules. Go Wildcats! Sincerely, Erica Teran, Principal

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Wilroads Gardens Elementary Staff

2019 – 2020

Office Staff: Principal Mrs. Teran Secretary Ms. Karina Family Liaison/Paraprofessional Ms. Maldonado Nurse Mrs. Clevenger

Primary Teachers:

Kindergarten Mrs. Barnett First Grade Ms. Layden Second Grade Mrs. Schneweis Interrelated Mrs. Kinkelaar Speech Mrs. Herrman

Intermediate Teachers:

3rd (Homeroom), 4th and 5th Grade Math Mrs. Tremain 3rd, 4th (Homeroom) and 5th Grade ELA Mrs. Howard 3rd, 4th and 5th (Homeroom) Grade Science/Social Studies Mrs. Hollingsworth

Specials:

Music Ms. Draper Physical Education Mr. Randolph Librarian/Counselor Mrs. Barker

Classified: Speech Paraprofessional Mrs. Showengherdt Interrelated Paraprofessional Mrs. Lane Paraprofessional Ms. Garcia Paraprofessional Ms. Destiny Paraprofessional Ms. Araujo Food Service Mrs. Rodriquez Food Service Mrs. Nuñez Custodian Ms. Trenzado

CHANGES FOR 2019-2020 We are excited for upcoming changes next year. Our 3rd-5th graders will have a homeroom teacher and they will have two additional teachers.

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TABLE OF CONTENTS

Birthday Parties and Treats .................................................. 6 Building Rules ....................................................................... 7 Daily Schedule ...................................................................... 5

Lunch Room Rules……………………………………………... 8 Make-Up Work ...................................................................... 6 Parent/Teacher Organization ................................................ 5 Picking Up and Dropping Off Students At School ................. 8 Physical Education Rules ..................................................... 8 Playground Rules ................................................................. 7 Site Council ........................................................................... 5 Dismissal/Attendance ........................................................... 6

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SITE COUNCIL The purpose of the Site Council is to provide advice and counsel to the school in evaluating performance goals and objectives. They determine methods which could be used by the school to meet the goals and objectives. The council serves as a liaison between the school, school organizations, the community and the local Board of Education by collecting and disseminating information about school improvement. An annual report is sent to the Board of Education every year. The council meets the third Thursday of the month at 3:30 p.m. It is an open meeting and everyone is welcome. PARENT/TEACHER ORGANIZATION We are proud of our Parent-Teacher Organization. All parents and staff members are welcome. Our parents in cooperation with school staff will provide many services for our students. These include, but are not limited to: sponsoring movie day, fundraising, school t-shirts, end of the year hamburger feed, items for the classrooms, etc. We invite you to become involved in this important organization. For more information, contact the school office (620)471-2101. DAILY SCHEDULE - School Starts - 7:55 a.m. School Ends - 3:10 p.m. Your student will be considered late if they are not in their classroom by 7:55 a.m. and will need to get a tardy slip from the office. LUNCH SCHEDULE Kindergarten 11:00 a.m. – 11:35 a.m. Grades: 1 & 2 11:05 a.m. – 11:40 a.m. Grades: 3, 4 & 5 11:35 a.m. – 12:10 p.m. 5

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MAKE-UP WORK Students will be permitted one school day to make up missed school work for each day’s absence. In addition, one day’s “grace” will be added to this make up time. (For example, if a child is absent three school days, he/she will have until the close of school on the fourth day following the absence to make up the work). At the discretion of the teacher make up work can be given before or following a known absence. BIRTHDAY PARTIES AND TREATS Treats brought to school must be commercially packaged and be wellness plan approved. Please talk to the teacher the day before you bring treats to find out the number of students in the class and the best time to bring treats and if the treats meet the wellness plan guide. Bringing treats is optional not mandatory. A book for the classroom or school library in honor of the birthday student is a wonderful gift for the school in place of treats. Party invitations may be brought for distribution if there is an invitation for every child in the classroom. TARDIES/EARLY DISMISSAL To increase student’s academic skills, it is important for students to be at school and on time daily. Students who arrive after the start of the day (7:55 a.m.) must stop in the office to sign in with date, time and reason for tardiness. Students will then give the tardy slip to the teacher. Parents requesting release of a student for dental, doctor appointment, or emergencies must come to the office to sign out and pick up their child.

ATTENDANCE (Kansas Statute 72-1106 School term) A school term during which public school shall be maintained in each school year by each school district organized under the laws of this state shall consist of not less than 1,116 hours. Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

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PLAYGROUND RULES

P ractice Respect A ccept Responsibility W ork Together S afety First

• Report incidents to recess supervisors. • Follow directions of the adults in charge. • Stay in the assigned area. • Keep hands, feet and objects to yourself. No fighting, hitting or throwing of dangerous objects

(rocks, sand, etc.). • No swearing or teasing. No obscene gestures. • Use playground equipment appropriately • Line up immediately when the bell rings. Enter the building following the direction of the

supervisor on duty. • Practice good sportsmanship and good manners. • No bullying • Use all equipment properly and safely.

A. Go down slides correctly. Running up the slide is prohibited. B. Swing correctly – do not twist swings, do not run in front of children who are swinging and do not pull children out of swings. C. Do not sit on the top of hand walking bars.

BUILDING RULES

P ractice Respect A ccept Responsibility W ork Together S afety First • Follow directions from Wilroads staff. • Be in school, in your seat, when the bell rings. • Keep your hands, feet, and objects to yourself. No hitting or fighting. • No running in the hallways or classrooms. • No swearing or put downs. No obscene gestures. • No defacing of the building in any way. • No illegal drugs or alcohol will be allowed on school property.

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LUNCH ROOM RULES

P ractice Respect A ccept Responsibility W ork Together S afety First

• Keep hands and feet to yourself while standing in line and at the table. • Eat only your own food. • Stay in your seat unless you have permission to leave the table. Raise your hand to ask a

question. • No swearing or put downs. No obscene gestures. • No throwing of food, napkins, or other objects.


• It is recommended to have a pair of tennis shoes to participate. • No talking when the teacher is talking. • No gum or candy in class. • You must have a note from a parent to be excused from gym class for that day. For over three

days, you must have a doctor's written excuse. • The P.E. teacher will notify parents if a problem should arise in the classroom. • Some gym classes will be held outdoors, please dress accordingly.

PICKING UP AND DROPPING OFF STUDENTS AT SCHOOL If you wish to pick your student up early from school please call the school office before 2:45 p.m. The buses leave the school building at 3:15 p.m. All bus students exit the building from the west door. All non-bus students exit from the library hallway door (front door). Students will not be able to change their method of transportation without a parent phone call to the school office. Students who are not picked up right away will wait with staff until their ride is identified and it is safe for them to leave.

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BRIGHT BEGINNINGS and BRIGHT BEGINNINGS SUNNYSIDE

EARLY CHILDHOOD CENTER (BBECC) STUDENT/PARENT


2018-2019 2019-2020

200 W. COMANCHE STREET, SUITE A DODGE CITY, KS 67801-3656

(620) 371-1220

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TABLE OF CONTENTS TABLE OF CONTENTS ............................................. 2 PRINCIPAL’S WELCOME ........................................... 4 MISSION & BELIEFS .............................................. 5 BRIGHT BEGINNINGS STAFF .................................... 6 BRIGHT BEGINNINGS EARLY CHILDHOOD CENTER (BBECC) PROGRAMS ....................................................... 9

YEAR-ROUND HOME-BASED PROGRAMS ........................... ..... 9 EARLY HEAD START CHILD CARE PARTNERSHIP (EHS CCP) ................................................................................. 9 EARLY HEAD START HOME VISITATION (EHS HV)…….10 KANSAS PARENTS AS TEACHERS (KPAT) .......................... 10 SCHOOL-YEAR CENTER-BASED PROGRAMS ............................ 10 HEAD START (HS) ...................................................................... 11 KANSAS PRESCHOOL PROGRAM (KPP) ................................. 11 STATE PRE-KINDERGARTEN (SPK) ....................................... 11 EARLY CHILDHOOD UNIFIED SPECIAL EDUCATION PEER BUDDIES (ECSE) ......................................................... 12

SCHOOL CALENDAR & PRESCHOOL SESSIONS ............. ...... 12 BUILDING RULES & PROCEDURES ............................... 12

ANIMALS AND PLANTS AT SCHOOL......................................... 12 ARRIVAL AND DISMISSAL ........................................................... 13 ATTENDANCE ..................................................................................... 14 POLICY AND PROCEDURES ...................................................... 15 BEFORE & AFTER SCHOOL CARE ................................................. 16 BEHAVIOR CODE AND DISCIPLINE ........................................... 17 SUSPENSION AND EXPULSION ........................................... 17 BUILDING SECURITY ...................................................................... 18 VISITORS AND GUESTS .......................................................... 18 VOLUNTEERS ............................................................................... 19 CHILD ABUSE AND NEGLECT ....................................................... 20 CONFIDENTIALITY ......................................................................... 20 DRESS CODE ....................................................................................... 20 GIFTS AND FLOWERS..................................................................... 21

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HARASSMENT, INTIMIDATION, AND BULLYING ............... 21 INCLEMENT WEATHER .................................................................. 23 PARKING............................................................................................... 23 PERSONAL ITEMS ............................................................................ 24 SCHOOL TRANSPORTATION ........................................................ 25 BUS PICK UP AND DROP OFF LOCATIONS ........................ 25 TRANSPORTATION SCHOLARSHIPS………………………………….25 WEAPONS ............................................................................................ 26

EDUCATION................................................................................................... 26 DEVELOPMENTAL SCREENINGS ................................................. 27 IDEA (INDIVIDUAL WITH DISABILITIES EDUCATION ACT) SERVICES ......................................................................................... 27 STUDENT IMPROVEMENT TEAM (SIT) PROCESS ................. 27

FAMILY/PARENT INVOLVEMENT ......................................................... 28 PARENT PARTICIPATION .............................................................. 28 HOME VISITS .............................................................................. 28 “IN-KIND” DONATIONS .......................................................... 28 PARENT COMMITTEES AND POLICY COUNCIL ................ 29 PARENT TRAININGS, MEETINGS & ACTIVITIES........... 29 PARENT VOLUNTEERS ............................................................... 29 SOCIAL SERVICES ............................................................................ 30 HEALTH ........................................................................................................... 30

DENTAL & PHYSICAL EXAMS & SCREENINGS ....................... 30 HEALTH REQUIREMENTS ............................................................. 32 ILLNESSES AND INJURIES ......................................................... 32 EMERGENCY CARE ....................................................................... 34 MINOR INJURIES ...................................................................... 34 MEDICATION ADMINISTRATION ............................................ 34 POLICY AND PROCEDURES ...................................................... 34 MENTAL HEALTH .............................................................................. 35

NUTRITION................................................................................................... 35 BIRTHDAYS AND SPECIAL OCASSIONS ................................. 36

FOOD ALLERGY AND DIETARY RESTRICTIONS .................... 36 POLICY AND PROCEDURES ...................................................... 36 SCHOOL NUTRITION PROCEDURES .......................................... 37

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PRINCIPAL’S WELCOME

Welcome to Bright Beginnings Early Childhood Center! As the new Principal/Director at our school, it It is a great privilege to welcome our students and families to another promising year at Bright Beginnings. In my short time here, I have already seen that we We have a dedicated staff that has worked hard all Summer to prepare for the best possible school experience for all of our students. Our mission at BBECC is to provide positive experiences for young children while creating an enthusiasm for life-long learning. We know we can accomplish this best as we work together with our BBECC families, building meaningful relationships and strong family-school partnerships. Our love and care for your child is centered on meeting his or her academic, social, emotional and physical needs. Your active participation, input and support play a vital part in helping us design a school year that will be a very special one for your child. You will find important information in this handbook, explaining our BBECC policies and procedures, education, health, nutrition and family/parent involvement. With teamwork, these elements will help provide a safe, caring and fun environment for our BBECC family. If you have any questions or if there is anything we can do to make your Bright Beginnings experience better, please let us know. As we finish the final weeks of Summer, we are anticipating an exciting start to the school year. Please feel free to stop by and introduce yourself our new office staff. It is truly our strong commitment to make this a magical experience for our students and families. Sincerely, Arthur Barker Principal/Director Bright Beginnings Early Childhood Center

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MISSION & BELIEFS MISSION STATEMENT

Our school community will provide positive experiences for young children and families while creating an enthusiasm for life-long learning. CORE BELIEFS We believe that young children learn best….

1.) through developmentally-appropriate practices based on what is known about how children learn through observation of the needs and interests of individual children and families,

2.) when activities and experiences integrate components from all developmental domains,

3.) in a safe, nurturing environment,

4.) through hands-on activities in a multi-sensory environment, which values play in the learning process,

5.) when a supportive and positive partnership exists between family, school and community, and

6.) When all team members work collaboratively to meet the needs of the whole child.

Learning, Laughing, Caring, Sharing

as we grow together

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BRIGHT BEGINNINGS STAFF

A.C. Barker Head Start Director/Building Principal Bianca Alvarez Family and Community Specialist Sheila Hermocillo Bertelsen Education and Disabilities Specialist Kathy Gemaehlich Early Head Start Specialist/ Kansas Parents as Teachers Coordinator Betsy Morin Fiscal Specialist Elvina Acosta Teacher Geronima Acosta Cook Jackie Acosta P.E./Float Paraprofessional Patti Albro Health Clerk Maricela Aguilar Substitute Paraprofessional Ranae Arensman Paraprofessional Teresa Atanes Rodriguez Paraprofessional Michael Aviles Guadron Custodian Kim Banning Special Education Paraprofessional Celia Barrera Paraprofessional Beverly Benton Mental Health Consultant Randy Bristor Head Custodian Dalton Burkhard Physical Education Teacher Maria Cardoza Early Head Start Family Advocate Joselyn Carrillo Paraprofessional Elisa Castillo Special Education Paraprofessional Kyleigh Cole Speech Pathologist Curtis Coulter Literacy Bus Driver Kendra Crewse Tieben Nurse Barb Crosser Teacher Claudia Cruz-Nieto Paraprofessional Lori Dechant Float Paraprofessional Eustolia Del Real Paraprofessional Marta Duenas Gutierrez Cook

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BRIGHT BEGINNINGS STAFF – continued

D'Nell Duree Teacher Erica Elling Early Head Start Program Clerk Jasmine Figueroa Kansas Parents as Teachers Parent Educator Isabel Garcia Head Start Family Advocate Valerie Gastelum Special Education Speech Paraprofessional Family Advocate Ashley Gemaehlich Long Term Sub Gloria Gonzalez Enrollment Clerk Sandy Halling Parent Activities Coordinator/Literacy Bus Blanca Hernandez Head Start Family Advocate Julie Hines Teacher Andrea Hogue Early Head Start Infant Day Care Teacher Leticia Johnson Custodian Summer Kite Speech Pathologist Heather Koneska Special Education Paraprofessional Sarah Korbe School Psychologist Cheryl Kreger Early Head Start Toddler Day Care Paraprofessional Rosa Linda Llamas Float Paraprofessional Crystal Lopez Special Education Paraprofessional Reyna Lopez Early Head Start Family Advocate Angela Luquez Early Head Start Family Advocate Darlin Rayo Head Secretary Becky McVicker Special Education Paraprofessional Kristina Medina Teacher Norma Mejia Early Head Start Family Advocate Sonia Menjivar Early Head Start Toddler Day Care Teacher Joan Millan-Rodriguez Head Start Family Advocate Corrina Mills Teacher

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BRIGHT BEGINNINGS STAFF - continued Jennifer Molina Paraprofessional Leticia Molinar Paraprofessional Lucia Morales Special Education Paraprofessional Danielle Moreno Substitute Paraprofessional Erendida Munoz Paraprofessional Carina Olivares Cook Rocio Ortiz Early Head Start Family Advocate Connie Peitz Head Start Family Advocate Victor Ramirez Custodian Liset Rayo Data Entry Clerk Janell Robertson Teacher Tamara Robertson Substitute Paraprofessional Lalonie Salceda Cook Julie Salem Nutrition Co-Manager Cindy Shriwise Special Education Teacher Jessica Solis Special Education Inter-related Teacher Janeth Soto Head Start Family Advocate Jayne Starnes Teacher Kayla Strickler Speech Pathologist Angel Vela Early Head Start Family Advocate Renee Williams Nutrition Co-Manager KyLeigh Wilson Special Education Teacher

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BRIGHT BEGINNINGS EARLY CHILDHOOD CENTER (BBECC)

PROGRAMS

Bright Beginnings Early Childhood Center (BBECC) currently serves eligible families with children, ages birth to five years old and pregnant mothers within the Dodge City area through a variety of program options.

YEAR-ROUND HOME-BASED PROGRAMS We believe that parents are their child’s first and most important teachers and that the home is the most comfortable, natural learning environment offered in the early years of life. Our home-based programs are founded on the belief that families grow stronger when parents are the primary positive influence in the lives of their children. Our programs are funded through federal and state grants. As we provide services to our program families, we also have requirements to fulfill as a program receiving federal and state dollars. Some of these requirements must be completed by our parents to enable us to provide the best service to our families and meet our program standards: attending home visits, following through on screenings, participating in parent meetings/playgroups. While there is no direct monetary cost to our families, each family receives something like a scholarship, meaning that each child and family receives services on the basis of active participation in the program and helping us meet our program requirements. Families in danger of losing their scholarship failing to meet expectations and requirements will be contacted by their family advocate and/or the Early Head Start Specialist/Kansas Parents as Teachers coordinator to make a plan to address grant requirements and improve active participation before being removed from the program and/or placed on Bright Beginnings’ waiting list. EARLY HEAD START CHILD CARE PARTNERSHIP (EHS CCP) Age Group: Prenatal through age 3 Cost: No Cost “Scholarship Sessions: Monthly home visits at the parent’s convenience

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YEAR-ROUND HOME-BASED PROGRAMS – continued

EARLY HEAD START CHILD CARE PARTNERSHIP (EHS CCP) Socializations: Two per month Parent meetings: Monthly EARLY HEAD START HOME VISITATION (EHS HV) Age Group: Prenatal through age 3 Cost: No Cost “Scholarship” Sessions: Weekly home visits at the parent’s convenience Socializations: Two per month Parent meetings: Monthly KANSAS PARENTS AS TEACHERS (KPAT)

Age Group: Prenatal up to 72 months Cost: No Cost “Scholarship” Sessions: Monthly home visits Socializations: Two per month Parent meetings: Monthly

SCHOOL-YEAR CENTER-BASED PROGRAMS Most of our preschool programs are funded through federal and state grants and have requirements we must comply with to continue receiving those dollars. Parents are responsible for helping to meet several of these standards addressing school attendance, following through on screenings, and parent participation. While there is no direct monetary cost to our families, each family receives something like a scholarship, meaning that each child and family receives services on the basis of active participation in the program and helping us meet our program requirements. Families in danger of losing their child’s scholarship services will be contacted by their teacher, family advocate and/or the principal/Head Start director to make a plan to address grant requirements and improve active participation before being removed from the program and/or placed on Bright Beginnings’ waiting list.

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SCHOOL-YEAR CENTER-BASED PROGRAMS – continued

HEAD START (HS) Age Group: At least 3 years old and no older than kindergarten entry age* by August 31 *Kindergarten entry age is the age when children are eligible for Dodge City School District kindergarten services. If your child will be 5 years old on or before August 31, your child is age-eligible for kindergarten. HEAD START (HS) Cost: No Cost “Scholarship” Full-Day Sessions: 8:00 05AM-3:15 PM Full-Day Sessions at Sunnyside Elementary: 7:50 AM-3:05 PM Half-Day Sessions: 8:00 05-11:10 AM, 12:05-3:15 PM Meals: AM Breakfast or PM lunch is served family-style in our Head Start classrooms as a part of the program. Breakfast and lunch is served family-style to students in full-day classrooms. KANSAS PRESCHOOL PROGRAM (KPP) Age Group: 4 year olds to kindergarten entry age* Cost: No Cost “Scholarship” Full-Day Sessions at Sunnyside Elementary: 7:50 AM-3:05 PM. There will be NO KPP classes at Bright Beginnings. Meals: Breakfast and lunch is served family-style to students in full-day classrooms. Families are responsible for the cost of the meals, if they do not qualify for free meals. STATE PRE-KINDERGARTEN (SPK) Age Group: 4 year olds to kindergarten entry age* Cost: No Cost “Scholarship”

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Half-Day Sessions: 8:00 05-11:10 AM, 12:05-3:15 PM STATE PRE-KINDERGARTEN (SPK) – continued Meals: In the cafeteria, an OPTIONAL breakfast is served from 7:35-8:00 AM or an OPTIONAL lunch is served from 11:40 AM-12:05 PM. Families are responsible for the cost of the meals, if they do not qualify for free meals. EARLY CHILDHOOD UNIFIED SPECIAL EDUCATION PEER BUDDIES (ECSE): Preschool (primarily 3 year olds) & Pre-K (primarily 4 year olds) Age Group: 3 year olds to kindergarten entry age* Preschool classes are Monday through Thursday, NO SCHOOL on Fridays Pre-K classes are Monday through Friday Half-Day Sessions: 8:00 05-11:10 AM, 12:05-3:15 PM Meals: In the cafeteria, an OPTIONAL breakfast is served from 7:35-8:00 AM or an OPTIONAL lunch is served from 11:40 AM-12:05 PM. Families are responsible for the cost of the meals, if they do not qualify for free meals.

SCHOOL CALENDAR & PRESCHOOL SESSIONS All preschool students, with the exception of some special education students, attend class five days a week following USD 443’s district calendar. Students attending full-day session classes will be in school for seven hours and fifteen minutes. Students in half-day session classes will attend three hours and ten five minutes per day. Families will receive at least two home visits each year, in addition to the two Parent-Teacher conferences scheduled with all Bright Beginnings students in the fall and spring.

BUILDING RULES & PROCEDURES

ANIMALS AND PLANTS AT SCHOOL (BOE Policy ING)

Under no circumstances are animals to be transported on school buses.

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Persons bringing animals and plants into the school must receive prior permission from the supervising teacher and the building principal. Animals,

ANIMALS AND PLANTS AT SCHOOL – continued including all vertebrates, invertebrates, and toxic plants such as poison ivy or sumac, may be brought into the classroom for educational purposes. Domesticated animals must be inoculated against rabies at the student’s expense before the student may bring such animals to school. Animals must be adequately housed and cared for in screened cages. Handling of animals and plants by students must be on a voluntary basis. Only the teacher or students designated by the teacher are to handle the animals.

ARRIVAL AND DISMISSAL

Building doors are open at 7:00 AM every morning for staff and families to enter the building. Students and parents may enter the buildings through the north entry doors. To ensure student safety, parents/authorized adults are asked to never leave any children unattended in their vehicles and to hold the child’s hand while in the parking lot and building. Children must never be left unattended or alone anywhere in the building or on school property. Parents are asked to remain with their child in the waiting area of the building until staff is available in the rooms, ten minutes before school starts, when classroom doors will be unlocked to allow entry into the classroom. There are age-appropriate books to enjoy reading in this area. Please ensure proper supervision of your child during this wait time. Parents and children are greeted at the classroom door by a staff member. A parent or authorized adult (a person, who is at least sixteen years old, on the Emergency/Release Information Form) needs to escort the child to and

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from the classroom, sign the student in and out, and record the exact time of arrival and departure.

ARRIVAL AND DISMISSAL – continued The authorized individual (who is at least sixteen years old) needs to make contact with the staff member in the classroom before leaving the child upon arrival and before leaving with the child upon dismissal. Emergency Release information must be updated regularly. Children can only be released to individuals listed on the Emergency/Release Information form. Staff is required to have a list of this information readily available and monitor to whom a child is released. Anyone not on the Emergency Release list, attempting to sign a child out, will be referred to the front office for verification. Children who arrive after 8:00 05 AM for our full-day classes and morning half-day classes or after 12:05 PM for our afternoon half-day classes will be required to check in, with their parents, at the school office and bring a Tardy Slip to their classroom teacher to enter the classroom. Students are tardy if they are not in their classrooms at our school’s designated start time.

At dismissal, parents are asked to wait in the hall until the classroom door is unlocked and bus children are dismissed, before entering the classroom themselves. Children who are still in the classroom at 11:20 AM for morning half-day classes or 3:25 PM for full-day and afternoon half-day classes, will be brought to the office of the main building to remain with designated staff members, until a person on the Emergency Release list arrives for them. These procedures comply with Head Start Program Performance Standard 45 CFFR 1302.47(b)(5)(iv), (7)(v).

ATTENDANCE

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Regular attendance both in the classroom and at home visits is required for your child to benefit fully from Bright Beginnings. If your child is absent or you are unable to attend your home visit, call BBECC (620) 371-1220 or

ATTENDANCE – continued

EHS/PAT (620) 371-1250 and leave a message for your child’s teacher or family advocate, stating the reasons for absences or home visit cancellation. You may leave a voice mail during non-working hours. POLICY AND PROCEDURES Policy: The program will develop appropriate strategies to improve attendance among students identified as being at risk of missing ten percent of program days per year. The program ensures average monthly attendance does not fall below 85%. Procedures:

1. Attendance will be completed by the teaching staff on a daily basis.

2. Parents bringing children to school need to sign them in and out. 3. Parents are instructed to call within thirty minutes of program

start time when their child is going to be absent or late. Parents of students in full-day preschool and in morning preschool will call the office by 8:30 AM. Parents of students in the afternoon session will call the office before 12:35 PM.

4. For the safety of our students, if the school has not heard from the parent or guardian, using the times stated above, the school will call home or work to verify the reason for absence. These calls will be made immediately after 8:30AM/12:35 PM and be recorded as unexcused absences for the child.

5. The program secretary will notify the program director when a

child has entries approaching ten percent of the total days of the student’s enrollment. The attendance entries may be a combination of tardies, excused or unexcused absences.

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6. The program director will meet with the education support team

(teacher, paraprofessional, family advocate) to determine the reason for the absences. The Management Team will review the individual circumstances of the absences. If it is decided that the

ATTENDANCE POLICY AND PROCEDURES - continued

child has missed enough days without documentation of valid reasons for the absences, or excessive absences occur that are not able to be alleviated, the education support team (teacher, paraprofessional, family advocate) will meet with the parents to set develop an action plan to overcome attendance barriers and improve attendance. If the student’s attendance does not improve after attempts have been made to overcome barriers and follow the action plan, then the student will be dropped from the program. A student may be placed back on the waitlist AFTER a home visit is completed with the family advocate and the parent signs a form stating that if the child’s absences fall below 85% of the total days the student has been enrolled, the child will be dropped from the program and will not be eligible to reapply to the program during the current school year. Student attendance entries include tardies, unexcused absences AND excused absences. The total attendance entries considered should not exceed 15% of the student’s total enrollment days for the current school year.

7. The family advocate will assist the parent with any identified

attendance barrier.

8. The family advocate will document any and all assists they have made with the parent and that documentation will be placed in the child’s file and Child Plus.

The procedure complies with Head Start Program Performance Standard 45 CFR 1302.16.

BEFORE & AFTER SCHOOL CARE

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Some families may need help with child care for just a short time before or after school, in order to drop off a child and still make it to work or to get to school in time for pick-up right after work. In partnership with Russell Child Development Center, a Building Blocks grant provides Before and/or After School Care scholarships to qualifying families based on need and

BEFORE & AFTER SCHOOL CARE – continued

availability. Currently, Before School Care is from 7:00-7:45 AM. After School Care is from 3:15-4:00 (may be later- will change once verified) PM. For additional information, contact the school office.

BEHAVIOR CODE AND DISCIPLINE (BOE Policy JCDA, JDD, JDA)

To ensure a positive school experience for all of our preschoolers, clear, consistent and age-appropriate behavior expectations are modeled and taught by staff to students. Simply, our staff will work with students, modeling and teaching them to

• Be safe, • Be respectful to people and property, and • Be responsible to do their best.

Students will learn what they are able to do in a variety of settings to show they are safe, respectful and responsible at school, during mealtime, on the bus, in P.E. or at recess, in the bathroom, halls, or library. Student misbehavior will be addressed by staff in a caring, positive, respectful, supportive and age-appropriate manner. Corporal punishment (spanking, striking or other forms of physical punishment), name calling, sarcasm, the use of threats, and the use of food, outdoor time or physical activity as a reward or punishment are not allowed at our school or at any of our preschool activities by anyone, including staff, substitutes, parents, older siblings, community volunteers, etc. Parents are encouraged to read Dodge City Public School USD 443’s Elementary School Handbook for additional information about our district’s guidelines for student behavior.

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SUSPENSION AND EXPULSION In the event that a child exhibits persistent and serious challenging behaviors, BBECC staff will explore all possible steps and document all steps taken to address such problems, and facilitate the child’s safe participation in the program. At minimum, steps will include engaging a mental health SUSPENSION AND EXPULSION- continued consultant, considering the appropriateness of providing services and support under section 504 of the Rehabilitation Act, and consulting with the child’s parents and teacher(s). If after BBECC has explored all possible steps and documented all steps taken, in consultation with the parents, teacher(s), the agency responsible for implementing IDEA (Individual with Disabilities Education Act), if applicable, and the mental health consultant, it is determined that the child’s continued enrollment presents a continued serious safety threat to the child or other enrolled children and Bright Beginnings is not the most appropriate placement for the child, then our program will work with such entities to directly facilitate the transition of the child to a more appropriate placement. The procedure complies with Head Start Program Performance Standard 45 CFR 1302.17.

BUILDING SECURITY (BOE Policy JG)

“The district will endeavor to provide a suitable environment conducive to the general health, safety and welfare of each student in school attendance and in school-sponsored activities.

VISITORS AND GUESTS Parents and other visitors are welcome and encouraged to make arrangements to visit school and to become informed about the education program. USD 443 has policies against weapons, drugs and no tolerance of

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gang activities. Visitors are asked to be aware of all these policies before entering the buildings. Open House, school programs, and conferences all provide regularly scheduled times to visit school, although visits are not limited to those times. If parents have questions about student progress, they are invited to contact teachers at any time to arrange a conference to address those specific concerns. VISITORS AND GUESTS- continued We do ask your cooperation with respect to the following guidelines: 1. Upon arrival at the school, visitors must sign in and sign out when leaving the building in the office. Name tags are available for visitors to wear while in the building. 2. Please make appointments for all visits or conferences, preferably at least one day in advance. 3. Children may not visit schools except when accompanied by a supervising adult. 4. Let the office know in advance, if you plan to eat with your child. The cost of an adult breakfast is $2.50; the cost of an adult lunch is $3.70. (Prices do not include milk) Milk is $ .60.”

For the safety of our students and staff, all parents and visitors are asked to enter Building C (east building) through Door G, our main entrance, or enter Building A (west building: through Doors B (north door by classrooms) All doors, except Building C’s Door G and Building A’s Door B, will be locked ten minutes after the morning and afternoon preschool sessions begin. Visitors must report to the office to sign in and receive a badge, before proceeding to the classroom, after the doors are locked. Only bus students and supervising staff are to use the east doors of Building C during arrival and dismissal times. Exterior doors should never be propped open.

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VOLUNTEERS Children are never left alone with volunteers. Regular volunteers, working in our school with children for more than ten days, must be screened for appropriate communicable diseases. This complies with Head Start Program Performance Standard 45 CFR 1302.94 (a)(b).

CHILD ABUSE AND NEGLECT

BBECC staff is required by Kansas State law to report suspected cases of Child emotional, physical and sexual abuse, and neglect to the Kansas Department for Children and Families. All Bright Beginnings staff are mandated reporters. We realize that parenting is not an easy job and sometimes parents need resources from the community to assist them. Please remember that we are here to listen and support our families in their time of need, as we work together to keep our children safe and well-cared for.

CONFIDENTIALITY All information about your child and family is kept confidential. Parents/guardians are the only ones who can authorize release of information about their family and shall sign an Authorization for Mutual Exchange of Information form before any information will be released.

DRESS CODE (BOE Policy JCDB)

”Neatness, decency, and good taste are guidelines of the district dress code. A student’s appearance should not disrupt in any way the normal proceedings of the school, nor interfere with the health, safety or welfare of any individual. Dress codes shall be published in the appropriate student handbooks. Apparel and clothing containing printed or visual messages, which are inappropriate in a school setting, may necessitate a change of clothing. Shoes shall be worn. Hats and cutoffs, beach apparel, see-throughs, bare

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midriffs, spaghetti straps, skate shoes and unsuitable fake fingernails are unacceptable. Cropped tops, T-shirts with inappropriate pictures or messages, tank tops, mesh or fish net shirts, bicycle shorts, short shorts, or boxer shorts are also unacceptable. Extreme hairstyles and/or color will not be permitted. Decisions concerning these matters will be at the discretion of the building administrators.”

DRESS CODE – continued

Outdoor play is a regular part of our daily schedule. Exercise and fresh air have positive effects on both children and adults as long as they are dressed appropriately for the weather. All students will go outside each day, weather permitting. Please be sure your child is dressed for the cold weather. We usually go outside when the temperature and wind chill are both above 20 degrees. Appropriate winter outdoor clothing includes snowsuits, mittens, hats, socks, and boots. In the fall and spring, children still need to bring a light jacket or sweater to wear outdoors on cooler days. Remember to label your child’s outerwear with his/her name. Children are encouraged to wear tennis shoes when coming to Physical Education (P.E.). Sandals, open-toed shoes and high heels can present a safety risk during class when students are running, climbing, and riding tricycles. Please visit with the P.E. teacher, your child’s teacher or family advocate, if you have any questions or concerns about safety, clothing and outdoor play.

GIFTS and FLOWERS (BOE Policy JLR-1-2)

“It shall be against board policy for any business or organization to deliver flowers or gifts to individual students during the school day. Any group deliveries must have prior approval of the building principal.”

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HARASSMENT, INTIMIDATION, AND BULLYING (See GAAB, JCE, JGEC, JGECA, JDD, and EBC)

“The Board of Education for Unified School District 443, Dodge City, Kansas is committed to a safe and civil educational environment for students, employees, volunteers, and patrons free from harassment, intimidation or bullying. The Superintendent is authorized to direct the development and implementation of a plan that includes provisions for the training and HARASSMENT, INTIMIDATION, AND BULLYING – continued education for staff members and students. Students found to be in violation of this policy may be subject to disciplinary action up to and including suspension and expulsion, and may be reported to local law enforcement. For the purposes of this policy, harassment, intimidation and/or bullying include any intentional written, electronic, verbal, or physical act, when such act:

• Physically harms a student or damages the student’s property; or • Has the effect of substantially interfering with a student’s education;

or • Is severe, persistent, or pervasive, creating an intimidating or

threatening environment; or • Has the effect of substantially disrupting the orderly operation of

the school. “Intentional” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).

Harassment, intimidation or bullying can take many forms including, but not limited to: slurs, rumors, jokes, innuendos, demeaning comments, drawing cartoons, pranks, gestures, physical attacks, threats, or other written, electronic, oral, or physical actions. This policy is not intended to prohibit expression of religious, philosophical, or political views, provided that the expression does not substantially disrupt the education environment. Many behaviors that do not rise to the

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level of harassment, intimidation, or bullying may still be prohibited by other district policies or building, classroom, or program rules. Corrective disciplinary action, counseling, and/or referral to other school district and community resources, including law enforcement, may be used to address and correct the behavior of the perpetrator(s) and mitigate any impact on the victim(s). False reports or retaliation for harassment, intimidation, or bullying also constitutes violations of this policy.”

INCLEMENT WEATHER (BOE Policy GCR-R)

“If poor weather conditions make it necessary to close school, the decision to do so will be made by the Superintendent of Schools. Notification regarding school closing will be sent to local radio and television stations.

*Emergency Weather Procedures During the School Day

If the weather seems to be developing into a possible emergency weather situation, please follow these steps: 1. Listen to KOLS-K 95-FM, Q 97-FMKGNO 1370-AM, KJIL 99.1-FM radio, local television stations and Channel 21 for possible school cancellations. Information will also be sent out using USD 443’s mobile app. 2. If school is canceled, students will be dismissed to parents before or at emergency dismissal time. 3. Students will not be allowed to walk home. They need to be picked up at their schools. 4. Parents will be responsible for their children getting home. If parents cannot pick up their children, they will need to provide a means for them to get home and notify the school. 5. Businesses employing a large number of parents of school-age children will be notified of the cancellation. Those parents will be expected to pick up their children before or at the emergency dismissal time. If this is not possible, parents will need to provide a means for them to get home and notify the school. 6. Parents are encouraged to notify other parents who do not have telephones of the cancellation.”

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Our general policy is that we use outdoor play as a regular part of our daily activity schedule. Therefore, children and staff go outdoors whenever the weather permits. Staff will determine if the conditions are healthy or not before taking the children out. Determination is made using a combination of weather reports, temperatures, environmental alerts, etc..

PARKING Parents may park in the northwest parking lot by the main entrance or in the parking lot down by Memorial Stadium. Bright Beginnings parents are not to

PARKING - continued park in the area to the south of our building on Comanche Avenue or in the bus lanes to the east of our building on First Street for drop-off or pick-up. Students must be accompanied by an adult into the building and signed in and out by a parent/adult in the child’s classroom. Children should never be left unattended in vehicles in the parking lot, even if the car has been turned off. For the safety of our children and staff, all parents and visitors are asked to enter Building C (east building) through Door G, our main entrance, or enter Building A (west building) through Doors. All doors, except Door G, will be locked ten minutes after the morning and afternoon preschool sessions begin. Visitors must report to the office to sign in and receive a badge before proceeding to the classrooms after the doors are locked. Sunnyside students must follow the entrance and exit procedures outlined in the student expectations of their attendance center.

While walking in the parking lot, parents are asked to hold their child’s hand until arriving in the classroom or arriving back to their vehicle.

PERSONAL ITEMS

“School administrators and staff are not responsible for valuables that students bring to school. It is recommended that students leave all valuables at home. This includes electronic devices, games, trading cards, toys from

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home, etc. If special circumstances make it necessary for a student to bring substantial cash or other important possessions to school, registering them and leaving them at the office can safeguard these items.” The following items are not allowed at school: bicycles, electronic devices, laser penlights, rollerblades, scooters, skate shoes, and skateboards. In the event that a child or parent would like to bring something from home, it must first be discussed with the teacher before bringing it to class. Personal items need to be marked with the child’s name. BBECC is not responsible for the loss or damage of personal items brought to school.

SCHOOL TRANSPORTATION Bus service is available for students who live outside the walk boundary and meet program eligibility requirements set by the Board of Education and federal Head Start regulations. Students are expected to comply with policies set forth in this handbook as well as the Student School Bus Handbook that is received prior to receiving transportation. Discipline procedures will be enforced when a student fails to comply with these rules. If your child is not to ride the bus please notify the office the day of, no later than 10:35 AM if your child is in the morning session or 2:45 PM if the child is in the PM session. This will ensure the office notifies the correct personnel. Information regarding schedules and bus times is available through the Transportation Department at (620) 227-1613. BUS PICK UP AND DROP OFF LOCATIONS Any change of pick up or drop off location for a child will take two to three business days. If you are planning to change day care centers or baby sitters, make sure they will be able to meet the bus at its assigned stop to drop off or pick up your child. Door-to-door service is not available for regular education students. The child care provider will also need to be added to your child’s emergency contacts. Notify your family advocate, teacher and the Transportation Department, in writing, as soon as possible, to receive uninterrupted bus service.

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Students who have four missed pick-ups, which include an adult who fails to meet the bus to drop off or pick up a child or an adult who fails to call the Transportation Department to let them know the child will not be riding the bus, will lose the opportunity to ride the bus for the remainder of the year. If you have concerns regarding your child’s school bus transportation, please contact the Transportation Office at (620) 227-1613.

TRANSPORTATION SCHOLARSHIPS If you do not qualify for transportation based on the walk boundary and you cannot find any other way to get your child to school, please notify the front office or your family advocate. Bright Beginnings, in partnership with Russell Child Development Center Building Blocks grant, has a limited number of transportation scholarships available. Qualification for the scholarship is TRANSPORTATION SCHOLARSHIPS- continued based on need and availability. Student attendance meeting program requirements plays a part in continued eligibility for this service.

WEAPONS (BOE Policy JCDBB)

“A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon at school, on school property, or at a school-sponsored event. This shall include any weapon or destructive device, any item being used as a weapon or destructive device, or any facsimile of a weapon or destructive device.”

EDUCATION BBECC program is based on the philosophy that children learn through play and their learning is best supported by a strong home-school partnership. Therefore, children are given the opportunity to experience a wide variety of indoor and outdoor activities daily, allowing them to explore and develop new skills, while also learning to express their feelings and work with others.

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Teachers use many different resources to plan activities for children in the classroom, helping students to observe, plan, problem solve, experiment, discover, and simply, have fun. Often, teachers, paraprofessionals and parents will have a chance to visit with each other about the student’s home or school experiences at arrival or dismissal time. Newsletters, monthly calendars, phone calls, and home visits are other ways the education staff and parents stay connected to help provide rich learning experiences for the children. Parents provide their children with a crucial link, when they help their child continue their learning outside the school classroom and into one of the most natural and comfortable classrooms for children: their home. Familiar materials in the home and the family’s daily routines can be used to support and reinforce lessons. Monthly Activity Calendars are sent home with practical engaging activities for our families to participate. These calendars require a simple check mark when activities are complete along with a check mark each day that child has read to. Signing and returning these activities calendars at the end of each month allows us to generate necessary documentation of parent participation.

EDUCATION-continued Our preschool program is designed to meet the individual needs of our students. Parent observations and input are important as they help determine what goals to include as a child’s individual learning plan and mental health plan are written. Education Staff use these plans in the classroom to help record progress and encourage personal growth.

DEVELOPMENTAL SCREENINGS Several developmental screenings are conducted within the first 45 days of a child’s attendance at Bright Beginnings. The screening tools used by BBECC include the Ages and Stages Questionnaire (ASQ 3) and the Ages

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and Stages Questionnaire: Social Emotional screener (ASQ-SE 2). These screening tools are not IQ tests.

Screenings are completed by a parent and help to identify the child’s current level of development across several areas.

IDEA (INDIVIDUAL WITH DISABILITIES EDUCATION ACT) SERVICES

If warranted through screening and additional relevant information, and with direct guidance from a mental health or child development professional and the parent’s consent, children eligible for services under IDEA (Individual with Disabilities Education Act) receive a full range of services. Staff members work closely with community agencies to identify and provide services to these families to meet the needs of the child enrolled. Enrolling children eligible for services under IDEA into the program has proven to be an enriching experience for regular education children, as well as the children with diagnosed disabilities. Overall, this helps all children learn to accept and respect the individual differences of people. This acceptance is necessary to the social development of all children.

STUDENT IMPROVEMENT TEAM (SIT) PROCESS

BBECC’s Student Improvement Team meets regularly to address student STUDENT IMPROVEMENT TEAM (SIT) PROCESS - continued

needs identified by a teacher, mental health consultant, school nurse, administrator, educational support staff and/or the child’s parent. The Student Improvement Team (SIT) process is designed to help ALL students by connecting them with developmentally and educationally appropriate services to help them succeed academically and socially. The Student Improvement Team process brings together different systems, organizations and resources to maximize student academic performance and resiliency.

FAMILY/PARENT INVOLVEMENT

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PARENT PARTICIPATION

Parent involvement is a vital part of your child’s education. Bright Beginnings believes that parents are the most important influence in their child’s life. Areas of parent participation at BBECC include: HOME VISITS Each classroom has a family advocate assigned to it. Family advocates provide families with a support system. At home visits, parents have an opportunity to engage with their family advocate, identifying their own strengths and needs, planning, setting and reaching their goals, and using community resources. “IN-KIND” DONATIONS According to Head Start Program Performance Standards, twenty-five percent of the total program cost should be donated by parents and community volunteers. Parents assisting and donating their time to the program are essential to meet this requirement. Anything that you may wish to donate to the program such as your time, talents, or materials are “in-kind” donations. Whenever you volunteer, please be certain to sign in. PARENT COMMITTEES AND POLICY COUNCIL Policy Council, with the governing board, shares a responsibility for overseeing the delivery of high-quality services to children and families. Policy Council members receive training and meet monthly to actively participate in a decision-making process for the Bright Beginnings program. Parent committees are comprised exclusively of parents of currently enrolled children, communicating with the policy council and working with staff to develop and implement Bright Beginning policies, activities and services to ensure they meet the needs of our program’s children and

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families. Members also participate in the recruitment and screening of Early Head Start and Head Start employees, within the guidelines established by the governing body or policy council. PARENT TRAININGS, MEETINGS & ACTIVITIES Parents working with their children at home to support the Bright Beginnings experience are a foundational part of our home-school connection. We view parents as the primary educators of their children. Opportunities are provided regularly for parents to discuss, share and learn about resources and ideas to enhance the Bright Beginnings Early Childhood Center experience and encourage their child’s development. Each year, parents are asked to fill out a Family Interest Survey at the time of enrollment. Throughout the year, Head Start staff set up a variety of training sessions, discussion groups, and activities for parents, using interests noted on this survey. These events are based on Head Start Program Performance Standards and the overall results of the Family Interest Survey. Child care and transportation are provided for many training sessions. This is a great way to get involved and to learn and share with other parents. PARENT VOLUNTEERS As parents, you have a right and responsibility to participate in your child’s care and education. We encourage you to visit your child’s class, observe, participate and/or share your ideas. Parents have the opportunity to gain valuable work experience by volunteering in the classroom. PARENT VOLUNTEERS- continued Parents are not required to volunteer as a condition of enrollment for their child(ren); however, parents are encouraged to volunteer, whenever it is possible for them to do so. Ask your child’s teacher and/or family advocate about other activities you can do, if you are unable to participate in the classroom.

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SOCIAL SERVICES The Family and Community Specialist and family advocates work closely with community and state agencies to advocate for the needs of Bright Beginnings children and their families. A community resources booklet is provided to all families, listing agencies and a brief description of the services they provide. These booklets are also available on the Early Head Start and BBECC information walls. Parents may contact their family advocate or the Family and Community Specialist for additional information about local social services.

HEALTH Bright Beginnings recognizes that early intervention with health concerns greatly improves a child’s capacity to learn and develop. Bright Beginnings’ health education program emphasizes many areas of preventative health care. Infant/Child/Adult First Aid/CPR classes for parents are offered throughout the year as well as information about communicable disease awareness, home safety, nutrition, and hygiene. Health activities are included in daily classroom lesson plans.

DENTAL & PHYSICAL EXAMS & SCREENINGS

Head Start regulations require a physical exam be performed for each child before the child enters into the program and once yearly, thereafter, for as long as the child is enrolled.

DENTAL & PHYSICAL EXAMS & SCREENINGS - continued A COMPLETE PHYSICAL EXAM INCLUDES: a review of the body systems (i.e., eyes, ears, heart, lungs, etc.) a hemoglobin or hematocrit blood test (to check for low iron and

anemia) a blood pressure check

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an up-to-date immunization record blood lead screening

Parents are encouraged to have recommended follow-up treatment completed, as soon as possible. A COMPLETE DENTAL EXAM INCLUDES: a check of the child's teeth by the dentist a diagnosis of whether or not the child needs dental treatment

Healthy baby teeth are important for proper language development, good nutrition and positive self-esteem. Early dental check-ups can prevent pain and bigger problems later. Children receive other screenings while at Bright Beginnings, too.

SCREENINGS INCLUDE: A vision screening for acuity and for strabismus (“lazy eye”) A hearing screening Height and weight Developmental Screenings (Ages and Stages Questionnaires: ASQ 3

and ASQ-SE 2) Parents are notified in writing when any concerns are identified during

these screenings. HEALTH REQUIREMENTS Parents will first be notified of health requirements 30 days before their due date. If health information is not received within one week of the due date, a second contact will be made by the family advocate to remind the parent of the requirement. After two weeks, if the proper documentation has not been

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completed, a meeting will be called with the Leadership Team to determine why the health requirement was not completed. The purpose of the meeting will be to determine obstacles that the family may have, and to provide assistance when needed, to overcome barriers that may be preventing completion. Afterwards, a meeting will be scheduled with the parent. If the parent does not attend the meeting, the family advocate will inform the family that the child will not be able to attend school until a meeting has been held. If a child fails a screening on a follow-up appointment, parents must provide documentation of the follow-up visit.

ILLNESSES AND INJURIES We ask for your cooperation to help assure that the children have a happy and healthy Bright Beginnings experience. It is important to make sure that your child is feeling well when he/she leaves for school. Children cannot cope well with group situations when they do not feel well. Also, if a child is not feeling well, they could spread the illness to other children and teaching staff. If your child becomes ill while at school, you will be notified. Your child will be kept in a quiet place until arrangements have been made to get your child home. Every attempt will be made to contact the parent. If staff is unable to contact the parent, the emergency contact person listed on the Emergency Release form will be contacted. Arrangements will be made with parents or emergency contact persons to have the child picked up from the center.

ILLNESSES AND INJURIES - continued In order to ensure the health and safety of our children and staff, children who have any of the following conditions will be excluded from the classroom until the child feels better, the condition subsides, or we receive a note from the child’s doctor stating that the child is no longer contagious. Conditions are not limited to this list.

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Difficulty breathing or untreated wheezing Severe congestion Diarrhea (more than once) Discharge from the eyes Untreated lice (Once treatment with adequate medicated shampoo

has begun and all nits are removed, the child may return the following school day.)

Missing four or more days of school due to an illness. A doctor’s note is needed.

An unexplained rash An oral temperature over 100 degrees Vomiting

This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(iii). Your child is not ready to return if he/she has:

1. Had a fever or diarrhea or vomited in the last 24 hours. Your child should be fever-, diarrhea- and vomit-free for 24 hours.

2. Had a communicable disease and is still considered contagious.

Parents may be asked to provide a statement from a physician stating that the child is no longer contagious.

EMERGENCY CARE It is very important to keep your child’s Emergency Contacts/Release form up-to-date. All parents are required to complete and sign an Emergency Contacts/Release form. In case of an emergency, staff will attempt to EMERGENCY CARE- continued contact the parents immediately. If a parent cannot be reached, BBECC will call the other emergency numbers listed on the form. If the emergency situation requires the attention of a physician, we will call paramedics to take your child to the local hospital’s emergency room.

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MINOR INJURIES Any child who has an injury at the center will receive appropriate first aid for their injury. The parent will be notified either immediately by telephone, by sending home a note, or when the child is picked up at the center or dropped off at home by the bus.

MEDICATION ADMINISTRATION

POLICY AND PROCEDURES Policy: Ensure all medication is dispensed properly to safeguard the health of children, staff and families. Bright Beginnings only allow the dispensing of medication when the medication cannot be given at any other time of day. No first time administration of a medicine will be given by Bright Beginnings staff. Procedures: 1. In all cases, the “Permission for Administration of Medication” form

must be completely filled out and signed by both the physician and the parent.

2. Medication must be brought to school in the original container, appropriately labeled by the pharmacy or physician, stating the name of the medication, the dosage, and time to be administered.

3. Medication is kept in a locked cabinet. Medication that requires refrigeration is kept in a locked box in the refrigerator.

4. The “Permission for Administration of Medication” form will be kept with the medication in the locked cabinet.

5. A record of administration of medicine will be noted in the child’s program records.

POLICY AND PROCEDURES- continued This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(iv).

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MENTAL HEALTH A mental health consultant observes each classroom on a regular basis. The consultant is looking at the interactions between staff, children and others in the classroom. The observations provide us with ways to better promote the social-emotional development of children.

Nutrition Good nutrition is the cornerstone of a child’s health. While at the Bright Beginnings, children receive a nutritious breakfast or lunch. If a child requires special foods for documented medical or religious reasons, they will be dealt with on an individual basis. Meals are served family style. Food activities are incorporated into the curriculum to help children to share and learn skills such as pouring and passing food. This also provides the children with the opportunity to serve themselves. Meal time at Bright Beginnings is a positive experience where learning and socialization go hand in hand. Parents are welcome to join in at meal times and be a part of this experience. A one day notice of adults eating is required and adults are responsible for payments to the USD 443 Nutrition Department. Bright Beginnings also offers parents training in the selection and preparation of healthy foods, menu planning, and budgeting. Bright Beginnings works closely with the WIC Program (Supplemental Food Program for Women Infants and Children). Families who meet the income guidelines for Bright Beginnings and who have children prenatal to five years old are eligible for WIC. Ask your Family Advocate for more information about enrolling in WIC.

BIRTHDAYS AND SPECIAL OCCASIONS

Due to Head Start and federal health standards, we do not allow outside food to be brought to the classroom.

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Parents are welcomed to join the classroom on special occasions, but we do not encourage “treats” (food or nonfood items) at school. If nonfood, age- appropriate items are brought to school to share with the class, those items will be sent home with the students, but not passed out during the school day.

FOOD ALLERGY AND DIETARY RESTRICTIONS

POLICY AND PROCEDURES Policy: A plan is implemented to accommodate and ensure the safety of children who have food allergies and other dietary restrictions. Procedures:

1. Parents document food allergies and other dietary restrictions by presenting a signed note from the child’s physician to the health office, specifically stating the restriction.

2. A copy of the physician’s documentation is given to food services and

to the classroom teacher. This process may take a few days.

3. Individual child food allergies will be posted prominently where staff can view wherever food is served.

4. The nurse will contact staff working with students with food allergies, notifying them of signs of an allergic reaction and emergency protocol in the event of a severe allergic food reaction. Staff will call immediately call 911 and seek the help of the nurse, following emergency safety protocol.

This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(vi).

SCHOOL NUTRITION PROCEDURES

Your child’s school offers nutritious meals every school day. These meals prepare children to learn and do their best at school.

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The meals available and the prices charged are as follows: Full Price Breakfast Fee: Full Price Lunch Fee: Breakfast Fee: $1.55 Lunch Fee: $2.05 Adult Fee: $2.30 Adult Fee: $ 3.60 *Milk is .55 cents extra for adult lunch and breakfast.

*Price subject to change Money for student accounts may be taken to the Bright Beginnings cafeteria. Money should be in a sealed envelope with the student’s first, last name, and class room number. Payment may also be made in the District Nutrition Office, 1000 Second Ave., Room 214 or online through Skyward’s Family Access. Payment reminders are sent home daily when a student’s meal account reaches $6.00 and below. Reminders continue until payments have been made to the account. No charges will be allowed after the first week of May. All families are encouraged to complete an application for the Child Nutrition Program Benefits. A current application is required each year. Families will be notified of their benefits within 10 days of the application being received in the Nutrition Office. One application is needed per household and all information is kept confidential. Until the household has been notified of their benefits, parents are responsible for paying full price for their student’s meals. All school cafeterias are inspected yearly by the Kansas Department of Health and Environment. The cafeterias follow the guidelines set forth by the KDHE pertaining to safety and sanitation. Meals are served family-style in the Head Start and Kansas Preschool Program classrooms. Special Education students, ECSE Peer Buddies, and State Pre-Kindergarten students have the option of eating in the cafeteria

SCHOOL NUTRITION PROCEDURES - continued with other students, under the supervision and with the help of staff. Parents are welcome to eat with their child. Prior arrangements should be made by talking with the classroom teacher and calling the school cafeteria

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before 9:00 a.m. for lunch, and the day before for those parents eating breakfast with their child: (620) 339-4820. Adults are required to pay the day they eat with their child. Further information about the program is available by contacting the District Nutrition Office, 1000 Second Ave., Room 214. The telephone number is (620) 227-1630.

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Sunnyside Elementary Pre-Kindergarten Student/Parent

Handbook (BOE Policy EDA/BDC/JAA)

2019-2020

SUNNYSIDE CAMPUS 511 SUNNYSIDE AVE.

DODGE CITY, KS 67801-3656 (620) 471-2112

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TABLE OF CONTENTS TABLE OF CONTENTS ............................................. 2 MISSION & BELIEFS .............................................. 4 SUNNYSIDE PRE K STAFF ........................................ 5 SUNNYSIDE PRE K PROGRAMS YEAR-ROUND HOME-BASED PROGRAMS ....................................... 5 SCHOOL-YEAR CENTER-BASED PROGRAMS .................................. 6 HEAD START (HS) ................................................................................... 6 KANSAS PRESCHOOL PROGRAM (KPP) ............................................. 7

BUILDING RULES & PROCEDURES ............................... 7

ANIMALS AND PLANTS AT SCHOOL......................................... 7 ARRIVAL AND DISMISSAL ........................................................... 8 ATTENDANCE ..................................................................................... 9 POLICY AND PROCEDURES ...................................................... 9 BEFORE & AFTER SCHOOL CARE ................................................. 11 BEHAVIOR CODE AND DISCIPLINE ........................................... 11 SUSPENSION AND EXPULSION ........................................... 12 BUILDING SECURITY ...................................................................... 12 VISITORS AND GUESTS .......................................................... 12 VOLUNTEERS ............................................................................... 13 CHILD ABUSE AND NEGLECT ....................................................... 13 CONFIDENTIALITY ......................................................................... 14 DRESS CODE ....................................................................................... 14 GIFTS AND FLOWERS..................................................................... 15 HARASSMENT, INTIMIDATION, AND BULLYING ............... 15 INCLEMENT WEATHER .................................................................. 16 PARKING............................................................................................... 17 PERSONAL ITEMS ............................................................................ 18 SCHOOL TRANSPORTATION ........................................................ 18 WEAPONS ............................................................................................ 18

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EDUCATION................................................................................................... 19 DEVELOPMENTAL SCREENINGS ................................................. 19 IDEA (INDIVIDUAL WITH DISABILITIES EDUCATION ACT) SERVICES ......................................................................................... 20 STUDENT IMPROVEMENT TEAM (SIT) PROCESS ................. 20

FAMILY/PARENT INVOLVEMENT ......................................................... 21 PARENT PARTICIPATION .............................................................. 21 HOME VISITS .............................................................................. 21 “IN-KIND” DONATIONS .......................................................... 21 PARENT COMMITTEES AND POLICY COUNCIL ................ 21 PARENT TRAININGS, MEETINGS & ACTIVITIES........... 22 PARENT VOLUNTEERS ............................................................... 22 SOCIAL SERVICES ............................................................................ 22 HEALTH ........................................................................................................... 23

DENTAL & PHYSICAL EXAMS & SCREENINGS ....................... 23 HEALTH REQUIREMENTS ............................................................. 24 ILLNESSES AND INJURIES ......................................................... 25 EMERGENCY CARE ....................................................................... 26 MINOR INJURIES ...................................................................... 26 MEDICATION ADMINISTRATION ............................................ 26 POLICY AND PROCEDURES ...................................................... 27 MENTAL HEALTH .............................................................................. 27

NUTRITION................................................................................................... 27 BIRTHDAYS AND SPECIAL OCASSIONS ................................. 28

FOOD ALLERGY AND DIETARY RESTRICTIONS .................... 28 POLICY AND PROCEDURES ...................................................... 28 SCHOOL NUTRITION PROCEDURES .......................................... 29

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MISSION & BELIEFS MISSION STATEMENT

Our school community will provide positive experiences for young children and families while creating an enthusiasm for life-long learning. CORE BELIEFS We believe that young children learn best….

1.) through developmentally-appropriate practices based on what is known about how children learn through observation of the needs and interests of individual children and families,

2.) when activities and experiences integrate components from all developmental domains,

3.) in a safe, nurturing environment,

4.) through hands-on activities in a multi-sensory environment, which values play in the learning process,

5.) when a supportive and positive partnership exists between family, school and community, and

6.) when all team members work collaboratively to meet the needs of the whole child.

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Sunnyside Pre K STAFF

John Montford Principal Lisa Hoffman Teacher Corolyn Keeton Teacher Erin King Teacher Melyssa Doherty-White Teacher Christina Hernandez Paraprofessional Teresa Rodriguez Paraprofessional Mayra Sanchez Paraprofessional Nina Barker Paraprofessional Brenda Zeyala Paraprofessional

Sunnyside Elementary Pre K Programs

Bright Beginnings Early Childhood Center (BBECC) and Sunnyside Pre K currently serve eligible families with children, ages birth to five years old, and pregnant mothers within the Dodge City area through a variety of program options.

YEAR-ROUND HOME-BASED PROGRAMS We believe that parents are their child’s first and most important teachers and that the home is the most comfortable, natural learning environment offered in the early years of life. Our home-based programs are founded on the belief that families grow stronger when parents are the primary positive influence in the lives of their children. Our programs are funded through federal and state grants. As we provide services to our program families, we also have requirements to fulfill as a program receiving federal and state dollars. Some of these requirements must be completed by our parents to enable us to provide the best service to our families and meet our program standards: attending home visits, following through on screenings, participating in parent meetings/playgroups. While there is no direct monetary cost to our families, each family receives something like a scholarship, meaning that each child and family receives

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services on the basis of active participation in the program and helping us meet our program requirements. Families in danger of losing their scholarship will be contacted by their family advocate and/or the Early Head Start Specialist/Kansas Parents as Teachers coordinator to make a plan to address grant requirements and improve active participation before being removed from the program and/or placed on the Sunnyside Pre K waiting list.

SCHOOL-YEAR CENTER-BASED PROGRAMS Most of our preschool programs are funded through federal and state grants and have requirements we must comply with to continue receiving those dollars. Parents are responsible for helping to meet several of these standards addressing school attendance, following through on screenings, and parent participation. While there is no direct monetary cost to our families, each family receives something like a scholarship, meaning that each child and family receives services on the basis of active participation in the program and helping us meet our program requirements. Families in danger of losing their child’s scholarship will be contacted by their teacher, family advocate and/or the principal/Head Start director to make a plan to address grant requirements and improve active participation before being removed from the program and/or placed on the Sunnyside Pre K waiting list. HEAD START (HS) Age Group: At least 3 years old and no older than kindergarten entry age* by August 31 *Kindergarten entry age is the age when children are eligible for Dodge City School District kindergarten services. If your child will be 5 years old on or before August 31, your child is age-eligible for kindergarten. Cost: No Cost “Scholarship” Full-Day Sessions at Sunnyside Elementary: 7:50 AM-3:05 PM Meals: AM Breakfast or PM lunch is served family-style in our Head Start classrooms as a part of the program. Breakfast and lunch is served family style to students in full-day classrooms.

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KANSAS PRESCHOOL PROGRAM (KPP) Age Group: 4 year olds to kindergarten entry age* Cost: No Cost “Scholarship” Full-Day Sessions at Sunnyside Elementary: 7:50 AM-3:05 PM. Meals: Breakfast and lunch is served family-style to students in full-day classrooms. Families are responsible for the cost of the meals, if they do not qualify for free meals.

SCHOOL CALENDAR & PRESCHOOL SESSIONS All preschool students attend class five days a week following USD 443’s district calendar. Students attending full-day session classes will be in school for seven hours and fifteen minutes. Families will receive at least two home visits each year.

BUILDING RULES & PROCEDURES

ANIMALS AND PLANTS AT SCHOOL (BOE Policy ING)

Under no circumstances are animals to be transported on school buses. Persons bringing animals and plants into the school must receive prior permission from the supervising teacher and the building principal. Animals, including all vertebrates, invertebrates, and toxic plants such as poison ivy or sumac, may be brought into the classroom for educational purposes. Domesticated animals must be inoculated against rabies at the student’s expense before the student may bring such animals to school. Animals must be adequately housed and cared for in screened cages. Handling of animals and plants by students must be on a voluntary basis. Only the teacher or students designated by the teacher are to handle the animals.

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ARRIVAL AND DISMISSAL

Building doors are open at 7:15 AM every morning for staff and families to enter the building. Students and parents may enter the buildings through door D from 7:15-7:50 and from 3:05-3:15. Door L will be open from 7:15-7:50. Door A, the main entrance, will be open from 7:15-7:50 and 3:05-3:15. Anyone wanting to enter the building between 7:50-3:05 will have to check in through door A. Parent visitors who wish to enter the school between 7:50-3:05 will need to a arrange a time with the teacher before any visit. To ensure student safety, parents/authorized adults are asked to never leave any children unattended in their vehicles and to hold the child’s hand while in the parking lot and building. Children enrolled in the pre-k program must never be left unattended or alone anywhere in the building or on school property. Parents are asked to remain with their child in the until staff is available in the rooms, ten minutes before school starts, at 7:40, when classroom doors will be unlocked to allow entry into the classroom. Parents and children are greeted at the classroom door by a staff member. A parent or authorized adult (a person, who is at least sixteen years old, on the Emergency/Release Information Form) needs to escort the child to and from the classroom, sign the student in and out, and record the exact time of arrival and departure. The authorized individual (who is at least sixteen years old) needs to make contact with the staff member in the classroom before leaving the child upon arrival and before leaving with the child upon dismissal. Emergency Release information must be updated regularly. Children can only be released to individuals listed on the Emergency/Release Information form. Staff is required to have a list of this information readily available and monitor to whom a child is released. Anyone not on the Emergency Release list, attempting to sign a child out, will be referred to the front

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office for verification. Children who arrive after 7:50 AM will be required to check in, with their parents, at the school office and bring a Tardy Slip to their classroom teacher to enter the classroom. Students are tardy if they are not in their classrooms at our school’s designated start time. At dismissal, parents will be able to enter the building at 3:05 through doors A or D. Children who are still in the classroom at 3:15 PM will be taken to the school office to remain with designated staff members, until a person on the Emergency Release list arrives for them. These procedures comply with Head Start Program Performance Standard 45 CFFR 1302.47(b)(5)(iv), (7)(v).

ATTENDANCE

Regular attendance both in the classroom and at home visits is required for your child to benefit fully from pre-kindergarten. If your child is absent or you are unable to attend your home visit, call the Sunnyside office at 471-2112

POLICY AND PROCEDURES Policy: The program will develop appropriate strategies to improve attendance among students identified as being at risk of missing ten percent of program days per year. The program ensures average monthly attendance does not fall below 85%. Procedures:

1. Attendance will be completed by the teaching staff on a daily basis.

2. Parents bringing children to school need to sign them in and out. 3. Parents are instructed to call within thirty minutes of program

start time when their child is going to be absent or late.

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4. For the safety of our students, if the school has not heard from the parent or guardian, using the times stated above, the school will call home or work to verify the reason for absence. These calls will be made immediately after 8:30AM and be recorded as unexcused absences for the child.

5. The program secretary will notify the program director when a

child has entries approaching ten percent of the total days of the student’s enrollment. The attendance entries may be a combination of tardies, excused or unexcused absences.

6. The program director will meet with the education support team (teacher, paraprofessional, family advocate) to determine the reason for the absences. The Management Team will review the individual circumstances of the absences. If it is decided that the child has missed enough days without documentation of valid reasons for the absences, or excessive absences occur that are not able to be alleviated, the education support team (teacher, paraprofessional, family advocate) will meet with the parents to set an action plan to overcome attendance barriers and improve attendance. If the student’s attendance does not improve after attempts have been made to overcome barriers and follow the action plan, then the student will be dropped from the program. A student may be placed back on the waitlist AFTER a home visit is completed with the family advocate and the parent signs a form stating that if the child’s absences fall below 85% of the total days the student has been enrolled, the child will be dropped from the program and will not be eligible to reapply to the program during the current school year. Student attendance entries include tardies, unexcused absences AND excused absences. The total attendance entries considered should not exceed 15% of the student’s total enrollment days for the current school year.

7. The family advocate will assist the parent with any identified

attendance barrier.

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8. The family advocate will document any and all assists they have made with the parent and that documentation will be placed in the child’s file and ChildPlus.

The procedure complies with Head Start Program Performance Standard 45 CFR 1302.16.

BEFORE & AFTER SCHOOL CARE

Sunnyside has a before and after-school program that is available through a similar grant sponsored by the YMCA. Families may register for the program through the YMCA.

BEHAVIOR CODE AND DISCIPLINE (BOE Policy JCDA, JDD, JDA)

To ensure a positive school experience for all of our preschoolers, clear, consistent and age-appropriate behavior expectations are modeled and taught by staff to students. Simply, our staff will work with students, modeling and teaching them to

• Be safe, • Be respectful to people and property, and • Be responsible to do their best.

Students will learn what they are able to do in a variety of settings to show they are safe, respectful and responsible at school, during mealtime, on the bus, in P.E. or at recess, in the bathroom, halls, or library. Student misbehavior will be addressed by staff in a caring, positive, respectful, supportive and age-appropriate manner. Corporal punishment (spanking, striking or other forms of physical punishment), name calling, sarcasm, or the use of threats, and the use of food, outdoor time or physical activity as a reward or punishment are not allowed at our school or at any of our preschool activities by anyone, including staff, substitutes, parents, older siblings, community volunteers, etc. Parents are encouraged to read Dodge City Public School USD 443’s Elementary School Handbook for additional information about our district’s guidelines for student behavior.

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SUSPENSION AND EXPULSION In the event that a child exhibits persistent and serious challenging behaviors, Sunnyside staff will explore all possible steps and document all steps taken to address such problems, and facilitate the child’s safe participation in the program. At minimum, steps will include engaging a mental health consultant, considering the appropriateness of providing services and support under section 504 of the Rehabilitation Act, and consulting with the child’s parents and teacher(s). If after Sunnyside has explored all possible steps and documented all steps taken, in consultation with the parents, teacher(s), the agency responsible for implementing IDEA (Individual with Disabilities Education Act), if applicable, and the mental health consultant, it is determined that the child’s continued enrollment presents a continued serious safety threat to the child or other enrolled children at Sunnyside is not the most appropriate placement for the child, then our program will work with such entities to directly facilitate the transition of the child to a more appropriate placement. The procedure complies with Head Start Program Performance Standard 45 CFR 1302.17.

BUILDING SECURITY (BOE Policy JG)

“The district will endeavor to provide a suitable environment conducive to the general health, safety and welfare of each student in school attendance and in school-sponsored activities.

VISITORS AND GUESTS Parents and other visitors are welcome and encouraged to make arrangements to visit school and to become informed about the education program. USD 443 has policies against weapons, drugs and no tolerance of gang activities. Visitors are asked to be aware of all these policies before entering the buildings.

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Open House, school programs, and conferences all provide regularly scheduled times to visit school, although visits are not limited to those times. If parents have questions about student progress, they are invited to contact teachers at any time to arrange a conference to address those specific concerns. We do ask your cooperation with respect to the following guidelines: 1. Upon arrival at the school, visitors must sign in and sign out when leaving the building. Name tags are available for visitors to wear while in the building. 2. Please make appointments for all visits or conferences, preferably at least one day in advance. 3. Children may not visit schools except when accompanied by a supervising adult. 4. Let the office know in advance, if you plan to eat with your child. The cost of an adult breakfast is $2.50; the cost of an adult lunch is $3.70. (Prices do not include milk) Milk is $ .60.”

VOLUNTEERS Children are never left alone with volunteers. Regular volunteers, working in our school with children for more than ten days, must be screened for appropriate communicable diseases. This complies with Head Start Program Performance Standard 45 CFR 1302.94 (a)(b).

CHILD ABUSE AND NEGLECT

Sunnyside staff is required by Kansas State law to report suspected cases of child emotional, physical and sexual abuse, and neglect to the Kansas Department for Children and Families. All Sunnyside staff is mandated reporters. We realize that parenting is not an easy job and sometimes parents need resources from the community to assist them. Please remember that we are here to listen and support our families in their time of need, as we work together to keep our children safe and well-cared for.

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CONFIDENTIALITY All information about your child and family is kept confidential. Parents/guardians are the only ones who can authorize release of information about their family and shall sign an Authorization for Mutual Exchange of Information form before any information will be released.

DRESS CODE (BOE Policy JCDB)

”Neatness, decency, and good taste are guidelines of the district dress code. A student’s appearance should not disrupt in any way the normal proceedings of the school, nor interfere with the health, safety or welfare of any individual. Dress codes shall be published in the appropriate student handbooks. Apparel and clothing containing printed or visual messages, which are inappropriate in a school setting, may necessitate a change of clothing. Shoes shall be worn. Hats and cutoffs, beach apparel, see-throughs, bare midriffs, spaghetti straps, skate shoes and unsuitable fake fingernails are unacceptable. Cropped tops, T-shirts with inappropriate pictures or messages, tank tops, mesh or fish net shirts, bicycle shorts, short shorts, or boxer shorts are also unacceptable. Extreme hairstyles and/or color will not be permitted. Decisions concerning these matters will be at the discretion of the building administrators.” Outdoor play is a regular part of our daily schedule. Exercise and fresh air have positive effects on both children and adults as long as they are dressed appropriately for the weather. All students will go outside each day, weather permitting. Please be sure your child is dressed for the cold weather. We usually go outside when the temperature and wind chill are both above 20 degrees. Appropriate winter outdoor clothing includes snowsuits, mittens, hats, socks, and boots. In the fall and spring, children still need to bring a light jacket

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or sweater to wear outdoors on cooler days. Remember to label your child’s outerwear with his/her name. Children are encouraged to wear tennis shoes when coming to Physical Education (P.E.). Sandals, open-toed shoes and high heels can present a safety risk during class when students are running, climbing, and riding tricycles. Please visit with the P.E. teacher, your child’s teacher or family advocate, if you have any questions or concerns about safety, clothing and outdoor play.

GIFTS and FLOWERS (BOE Policy JLR-1-2)

“It shall be against board policy for any business or organization to deliver flowers or gifts to individual students during the school day. Any group deliveries must have prior approval of the building principal.”

HARASSMENT, INTIMIDATION, AND BULLYING (See GAAB, JCE, JGEC, JGECA, JDD, and EBC)

“The Board of Education for Unified School District 443, Dodge City, Kansas is committed to a safe and civil educational environment for students, employees, volunteers, and patrons free from harassment, intimidation or bullying. The Superintendent is authorized to direct the development and implementation of a plan that includes provisions for the training and education for staff members and students. Students found to be in violation of this policy may be subject to disciplinary action up to and including suspension and expulsion, and may be reported to local law enforcement. For the purposes of this policy, harassment, intimidation and/or bullying include any intentional written, electronic, verbal, or physical act, when such act:

• Physically harms a student or damages the student’s property; or • Has the effect of substantially interfering with a student’s education;

or

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• Is severe, persistent, or pervasive, creating an intimidating or threatening environment; or

• Has the effect of substantially disrupting the orderly operation of the school.

“Intentional” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).

Harassment, intimidation or bullying can take many forms including, but not limited to: slurs, rumors, jokes, innuendos, demeaning comments, drawing cartoons, pranks, gestures, physical attacks, threats, or other written, electronic, oral, or physical actions. This policy is not intended to prohibit expression of religious, philosophical, or political views, provided that the expression does not substantially disrupt the education environment. Many behaviors that do not rise to the level of harassment, intimidation, or bullying may still be prohibited by other district policies or building, classroom, or program rules. Corrective disciplinary action, counseling, and/or referral to other school district and community resources, including law enforcement, may be used to address and correct the behavior of the perpetrator(s) and mitigate any impact on the victim(s). False reports or retaliation for harassment, intimidation, or bullying also constitutes violations of this policy.”

INCLEMENT WEATHER

(BOE Policy GCR-R)

“If poor weather conditions make it necessary to close school, the decision to do so will be made by the Superintendent of Schools. Notification regarding school closing will be sent to local radio and television stations.

*Emergency Weather Procedures During the School Day

If the weather seems to be developing into a possible emergency weather situation, please follow these steps: 1. Listen to KOLS-K 95-FM, Q 97-FMKGNO 1370-AM, KJIL 99.1-FM radio, local television stations and Channel 21 for possible school cancellations.

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Information will also be sent out using USD 443’s mobile app. 2. If school is canceled, students will be dismissed to parents before or at emergency dismissal time. 3. Students will not be allowed to walk home. They need to be picked up at their schools. 4. Parents will be responsible for their children getting home. If parents cannot pick up their children, they will need to provide a means for them to get home and notify the school. 5. Businesses employing a large number of parents of school-age children will be notified of the cancellation. Those parents will be expected to pick up their children before or at the emergency dismissal time. If this is not possible, parents will need to provide a means for them to get home and notify the school. 6. Parents are encouraged to notify other parents who do not have telephones of the cancellation.” Our general policy is that we use outdoor play as a regular part of our daily activity schedule. Therefore, children and staff go outdoors whenever the weather permits. Staff will determine if the conditions are healthy or not before taking the children out. Determination is made using a combination of weather reports, temperatures, environmental alerts, etc..

PARKING Parents will find that the most convenient parking will be in the south parking lot by door D. Parking along Sunnyside Avenue is only for loading and unloading. Students must be accompanied by an adult into the building and signed in and out by a parent/adult in the child’s classroom. Children should never be left unattended in vehicles in the parking lot, even if the car has been turned off. While walking in the parking lot, parents are asked to hold their child’s hand until arriving in the classroom or arriving back to their vehicle.

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PERSONAL ITEMS

“School administrators and staff are not responsible for valuables that students bring to school. It is recommended that students leave all valuables at home. This includes electronic devices, games, trading cards, toys from home, etc. If special circumstances make it necessary for a student to bring substantial cash or other important possessions to school, registering them and leaving them at the office can safeguard these items.” The following items are not allowed at school: bicycles, electronic devices, laser penlights, rollerblades, scooters, skate shoes, and skateboards. In the event that a child or parent would like to bring something from home, it must first be discussed with the teacher before bringing it to class. Personal items need to be marked with the child’s name. Sunnyside Elementary is not responsible for the loss or damage of personal items brought to school.

SCHOOL TRANSPORTATION There will be no bussing available for prekindergarten students at Sunnyside.

WEAPONS (BOE Policy JCDBB)

“A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon at school, on school property, or at a school-sponsored event. This shall include any weapon or destructive device, any item being used as a weapon or destructive device, or any facsimile of a weapon or destructive device.”

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EDUCATION The Sunnyside Pre K program is based on the philosophy that children learn through play and their learning is best supported by a strong home-school partnership. Therefore, children are given the opportunity to experience a wide variety of indoor and outdoor activities daily, allowing them to explore and develop new skills, while also learning to express their feelings and work with others. Teachers use many different resources to plan activities for children in the classroom, helping students to observe, plan, problem solve, experiment, discover, and simply, have fun. Often, teachers, paraprofessionals and parents will have a chance to visit with each other about the student’s home or school experiences at arrival or dismissal time. Newsletters, monthly calendars, phone calls, and home visits are other ways the education staff and parents stay connected to help provide rich learning experiences for the children. Parents provide their children with a crucial link, when they help their child continue their learning outside the school classroom and into one of the most natural and comfortable classrooms for children: their home. Familiar materials in the home and the family’s daily routines can be used to support and reinforce lessons. Our preschool program is designed to meet the individual needs of our students. Parent observations and input are important as they help determine what goals to include as a child’s individual learning plan and mental health plan are written. Education staff use these plans in the classroom to help record progress and encourage personal growth.

DEVELOPMENTAL SCREENINGS Several developmental screenings are conducted for pre kindergarten students within the first 45 days of a child’s attendance at Sunnyside. The screening tools include the Ages and Stages Questionnaire (ASQ 3) and the Ages and Stages Questionnaire: Social Emotional screener (ASQ-SE 2). These screening tools are not IQ tests.

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Screenings are completed by a parent and help to identify the child’s current level of development across several areas.

IDEA (INDIVIDUAL WITH DISABILITIES EDUCATION ACT) SERVICES

If warranted through screening and additional relevant information, and with direct guidance from a mental health or child development professional and the parent’s consent, children eligible for services under IDEA (Individual with Disabilities Education Act) receive a full range of services. Staff members work closely with community agencies to identify and provide services to these families to meet the needs of the child enrolled. Enrolling children eligible for services under IDEA into the program has proven to be an enriching experience for regular education children, as well as the children with diagnosed disabilities. Overall, this helps all children learn to accept and respect the individual differences of people. This acceptance is necessary to the social development of all children.

STUDENT IMPROVEMENT TEAM (SIT) PROCESS

Sunnyside Elementary’s Student Improvement Team meets regularly to address student needs identified by a teacher, mental health consultant, school nurse, administrator, educational support staff and/or the child’s parent. The Student Improvement Team (SIT) process is designed to help all students by connecting them with developmentally and educationally appropriate services to help them succeed academically and socially. The Student Improvement Team process brings together different systems, organizations and resources to maximize student academic performance and resiliency.

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FAMILY/PARENT INVOLVEMENT

PARENT PARTICIPATION

Parent involvement is a vital part of your child’s education. Sunnyside Elementary believes that parents are the most important influence in their child’s life. Areas of parent participation at Sunnyside include: HOME VISITS Each classroom has a family advocate assigned to it. Family advocates provide families with a support system. At home visits, parents have an opportunity to engage with their family advocate, identifying their own strengths and needs, planning, setting and reaching their goals, and using community resources. “IN-KIND” DONATIONS According to Head Start Program Performance Standards, twenty-five percent of the total program cost should be donated by parents and community volunteers. Parents assisting and donating their time to the program are essential to meet this requirement. Anything that you may wish to donate to the program such as your time, talents, or materials are “in-kind” donations. Whenever you volunteer, please be certain to sign in. PARENT COMMITTEES AND POLICY COUNCIL Policy Council, with the governing board, shares a responsibility for overseeing the delivery of high-quality services to children and families. Policy Council members receive training and meet monthly to actively participate in a decision-making process for the Sunnyside Pre K program. Parent committees are comprised exclusively of parents of currently enrolled children, communicating with the policy council and working with staff to develop and implement Sunnyside Pre K policies, activities and services to ensure they meet the needs of our program’s children and

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families. Members also participate in the recruitment and screening of Early Head Start and Head Start employees, within the guidelines established by the governing body or policy council. PARENT TRAININGS, MEETINGS & ACTIVITIES Parents working with their children at home to support the Sunnyside Pre K experience are a foundational part of our home-school connection. We view parents as the primary educators of their children. Opportunities are provided regularly for parents to discuss, share and learn about resources and ideas to enhance the Sunnyside Pre K experience and encourage their child’s development. Each year, parents are asked to fill out a Family Interest Survey at the time of enrollment. Throughout the year, Head Start staff set up a variety of training sessions, discussion groups, and activities for parents, using interests noted on this survey. These events are based on Head Start Program Performance Standards and the overall results of the Family Interest Survey. Child care and transportation are provided for many training sessions. This is a great way to get involved and to learn and share with other parents. PARENT VOLUNTEERS As parents, you have a right and responsibility to participate in your child’s care and education. We encourage you to visit your child’s class, observe, participate and/or share your ideas. Parents have the opportunity to gain valuable work experience by volunteering in the classroom. Parents are not required to volunteer as a condition of enrollment for their child(ren); however, parents are encouraged to volunteer, whenever it is possible for them to do so. Ask your child’s teacher and/or family advocate about other activities you can do, if you are unable to participate in the classroom.

SOCIAL SERVICES The Family and Community Specialist and family advocates work closely with community and state agencies to advocate for the needs of Sunnyside children and their families.

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A community resources booklet is provided to all families, listing agencies and a brief description of the services they provide. These booklets are also available from the assigned family advocates.

HEALTH Sunnyside Elementary recognizes that early intervention with health concerns greatly improves a child’s capacity to learn and develop. Sunnyside Pre K health education program emphasizes many areas of preventative health care. Infant/Child/Adult First Aid/CPR classes for parents are offered throughout the year as well as information about communicable disease awareness, home safety, nutrition, and hygiene. Health activities are included in daily classroom lesson plans.

DENTAL & PHYSICAL EXAMS & SCREENINGS

Head Start regulations require a physical exam be performed for each child before the child enters into the program and once yearly, thereafter, for as long as the child is enrolled. A COMPLETE PHYSICAL EXAM INCLUDES: a review of the body systems (i.e., eyes, ears, heart, lungs, etc.) a hemoglobin or hematocrit blood test (to check for low iron and

anemia) a blood pressure check an up-to-date immunization record blood lead screening

Parents are encouraged to have recommended follow-up treatment completed, as soon as possible. A COMPLETE DENTAL EXAM INCLUDES: a check of the child's teeth by the dentist

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a diagnosis of whether or not the child needs dental treatment Healthy baby teeth are important for proper language development, good nutrition and positive self-esteem. Early dental check-ups can prevent pain and bigger problems later. Children receive other screenings while at Bright Beginnings, too.

SCREENINGS INCLUDE: A vision screening for acuity and for strabismus (“lazy eye”) A hearing screening Height and weight Developmental Screenings (Ages and Stages Questionnaires: ASQ 3

and ASQ-SE 2) Parents are notified in writing when any concerns are identified during

these screenings.

HEALTH REQUIREMENTS Parents will first be notified of health requirements 30 days before their due date. If health information is not received within one week of the due date, a second contact will be made by the family advocate to remind the parent of the requirement. After two weeks, if the proper documentation has not been completed, a meeting will be called with the Leadership Team to determine why the health requirement was not completed. The purpose of the meeting will be to determine obstacles that the family may have, and to provide assistance when needed, to overcome barriers that may be preventing completion. Afterwards, a meeting will be scheduled with the parent. If the parent does not attend the meeting, the family advocate will inform the family that the child will not be able to attend school until a meeting has been held. If a child fails a screening on a follow-up appointment, parents must provide documentation of the follow-up visit.

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ILLNESSES AND INJURIES

We ask for your cooperation to help assure that the children have a happy and healthy pre k experience. It is important to make sure that your child is feeling well when he/she leaves for school. Children cannot cope well with group situations when they do not feel well. Also, if a child is not feeling well, they could spread the illness to other children and teaching staff. If your child becomes ill while at school, you will be notified. Your child will be kept in a quiet place until arrangements have been made to get your child home. Every attempt will be made to contact the parent. If staff is unable to contact the parent, the emergency contact person listed on the Emergency Release form will be contacted. Arrangements will be made with parents or emergency contact persons to have the child picked up from the center. In order to ensure the health and safety of our children and staff, children who have any of the following conditions will be excluded from the classroom until the child feels better, the condition subsides, or we receive a note from the child’s doctor stating that the child is no longer contagious. Conditions are not limited to this list. Difficulty breathing or untreated wheezing Severe congestion Diarrhea (more than once) Discharge from the eyes Untreated lice (Once treatment with adequate medicated shampoo

has begun and all nits are removed, the child may return the following school day.)

Missing four or more days of school due to an illness. A doctor’s note is needed.

An unexplained rash An oral temperature over 100 degrees Vomiting

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This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(iii). Your child is not ready to return if he/she has:

1. Had a fever or diarrhea or vomited in the last 24 hours. Your child should be fever-, diarrhea- and vomit-free for 24 hours.

2. Had a communicable disease and is still considered contagious.

Parents may be asked to provide a statement from a physician stating that the child is no longer contagious.

EMERGENCY CARE It is very important to keep your child’s Emergency Contacts/Release form up-to-date. All parents are required to complete and sign an Emergency Contacts/Release form. In case of an emergency, staff will attempt to contact the parents immediately. If a parent cannot be reached, family advocates will call the other emergency numbers listed on the form. If the emergency situation requires the attention of a physician, we will call paramedics to take your child to the local hospital’s emergency room. MINOR INJURIES Any child who has an injury at the center will receive appropriate first aid for their injury. The parent will be notified either immediately by telephone, by sending home a note, or when the child is picked up at the center or dropped off at home by the bus.

MEDICATION ADMINISTRATION

POLICY AND PROCEDURES Policy: Ensure all medication is dispensed properly to safeguard the health of children, staff and families. School staff will only allow the dispensation of medication when the medication cannot be given at any other time of day. No first time administration of a medicine will be given by Bright Beginnings staff.

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Procedures: 1. In all cases, the “Permission for Administration of Medication” form

must be completely filled out and signed by both the physician and the parent.

2. Medication must be brought to school in the original container, appropriately labeled by the pharmacy or physician, stating the name of the medication, the dosage, and time to be administered.

3. Medication is kept in a locked cabinet. Medication that requires refrigeration is kept in a locked box in the refrigerator.

4. The “Permission for Administration of Medication” form will be kept with the medication in the locked cabinet.

5. A record of administration of medicine will be noted in the child’s program records.

POLICY AND PROCEDURES- continued This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(iv).

MENTAL HEALTH A mental health consultant observes each classroom on a regular basis. The consultant is looking at the interactions between staff, children and others in the classroom. The observations provide us with ways to better promote the social-emotional development of children.

Nutrition Good nutrition is the cornerstone of a child’s health. While at the Sunnyside children receive a nutritious breakfast or lunch. If a child requires special foods for documented medical or religious reasons, they will be dealt with on an individual basis. Meals are served family style. Food activities are incorporated into the curriculum to help children to share and learn skills such as pouring and passing food. This also provides the children with the opportunity to serve themselves.

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Meal time at Sunnyside Pre K is a positive experience where learning and socialization go hand in hand. Parents are welcome to join in at meal times and be a part of this experience. The school also offers parents training in the selection and preparation of healthy foods, menu planning, and budgeting. School staff work closely with the WIC Program (Supplemental Food Program for Women Infants and Children). Families who meet the income guidelines for program admission and who have children prenatal to five years old are eligible for WIC. Ask your family advocate for more information about enrolling in WIC.

BIRTHDAYS AND SPECIAL OCCASIONS Due to Head Start and federal health standards, we do not allow outside food to be brought to the classroom. Parents are welcomed to join the classroom on special occasions, but we do not encourage “treats” (food or nonfood items) at school. If nonfood, age- appropriate items are brought to school to share with the class, those items will be sent home with the students, but not passed out during the school day.

FOOD ALLERGY AND DIETARY RESTRICTIONS

POLICY AND PROCEDURES Policy: A plan is implemented to accommodate and ensure the safety of children who have food allergies and other dietary restrictions. Procedures:

1. Parents document food allergies and other dietary restrictions by presenting a signed note from the child’s physician to the health office, specifically stating the restriction.

2. A copy of the physician’s documentation is given to food services and

to the classroom teacher. This process may take a few days.

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3. Individual child food allergies will be posted prominently where staff can view wherever food is served.

4. The nurse will contact staff working with students with food allergies, notifying them of signs of an allergic reaction and emergency protocol in the event of a severe allergic food reaction. Staff will call immediately call 911 and seek the help of the nurse, following emergency safety protocol.

This procedure complies with Head Start Program Performance Standard 45 CFR 1302.47(b)(7)(vi).

SCHOOL NUTRITION PROCEDURES

Your child’s school offers nutritious meals every school day. These meals prepare children to learn and do their best at school. The meals available and the prices charged are as follows: Full Price Breakfast Fee: Full Price Lunch Fee: Breakfast Fee: $1.55 Lunch Fee: $2.05 Adult Fee: $2.30 Adult Fee: $ 3.60 *Milk is .55 cents extra for adult lunch and breakfast.

*Price subject to change Money for student accounts may be taken to the Sunnyside cafeteria. Money should be in a sealed envelope with the student’s first, last name, and class room number. Payment may also be made in the District Nutrition Office, 1000 Second Ave., Room 214 or online through Skyward’s Family Access. Payment reminders are sent home daily when a student’s meal account reaches $6.00 and below. Reminders continue until payments have been made to the account. No charges will be allowed after the first week of May. All families are encouraged to complete an application for the Child Nutrition Program Benefits. A current application is required each year. Families will be notified of their benefits within 10 days of the application

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being received in the Nutrition Office. One application is needed per household and all information is kept confidential. Until the household has been notified of their benefits, parents are responsible for paying full price for their student’s meals. All school cafeterias are inspected yearly by the Kansas Department of Health and Environment. The cafeterias follow the guidelines set forth by the KDHE pertaining to safety and sanitation. Meals are served family-style in the Head Start and Kansas Preschool Program classrooms. Parents are welcome to eat with their child. Prior arrangements should be made by talking with the classroom teacher the day before the planned meal. Adults are required to pay the day they eat with their child. Further information about the program is available by contacting the District Nutrition Office, 1000 Second Ave., Room 214. The telephone number is (620) 227-1630.

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Date: May 13, 2019

Subject: 2019-2020 Safety Handbook Revisions

Initiated By: Dr. Ramona Nance, Executive Director of Human Resources

Attachments: 2019-2020 Safety Handbook Draft Copy

Reviewed By: Human Resources Staff and Departmental Directors

BACKGROUND INFORMATION: The district’s Safety Handbook is a compilation of general safety guidelines with more specific guidelines for Maintenance, Transportation and Nutrition departments. CURRENT CONSIDERATIONS: Content in the updated 2019-2020 Safety Handbook has remained largely unchanged with the exception of where to seek medical assistance for work-related injuries. The Board of Education previously approved utilizing Western Plains Extended Care facilities for our workers comp and injury care. The address of the facility and instructions for accessing services have been updated. Inconsistencies in the smoking/tobacco/vaping policy were also corrected. There were some formatting changes made due to the original document being created in an early version of Microsoft Word that is not compatible with the version used currently. Because there are no substantial changes to the content that the Board of Education has not already been made aware, this handbook revision is being submitted through the Consent Agenda. FINANCIAL CONSIDERATIONS: There are no financial considerations with approving the updated Safety Handbook. STAFF RECOMMENDATION: The USD 443 Board of Education is respectfully requested to approve the updated 2019-2020 Safety Handbook, as presented.

RECOMMENDED ACTION: Approval Information Discussion

O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 2019-2020 Safety Handbook Revisions.docx 5/3/2019

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GENERAL SAFETY POLICY STATEMENT Dodge City Public Schools is committed to the safety of its employees. The involvement of all employees in the process of improving the workplace, procedures, environment, and working to eliminate the potential hazards associated with our work duties is essential. We believe that the only acceptable level of injuries or incidents is none. In order to work toward that goal, Dodge City Public Schools has developed a set of safety standards to be applied consistently, throughout the School District. Protecting our employees form the hazards of the workplace is of great importance to us, and so is protecting the communities in which we operate. It is our obligation to be good neighbors and not allow our actions to negatively impact their lives.

No one is required to work in an unsafe work condition. In keeping with our safe work practices, we encourage all of our employees to report to their immediate supervisor any unsafe conditions, or suggestions for improvements. This will promote the reduction of accidents, injuries, and illnesses.

With safety as our focus, everyone benefits. We ask that each of our employees give their full commitment to achieving this level of excellence. Remember, our goal is zero accidents/incidents. Safety Responsibility The Superintendent of Schools and/or his/her designee is responsible for giving safety and loss prevention primary consideration with other factors that affect daily decisions. In doing so, they will project an attitude that all injuries can be prevented. Supervisors are responsible for actively supporting safety and loss prevention performance in their areas by:

• Holding employees accountable through performance reviews, qualifications, counseling, or disciplinary action.

• Communicating safety rules and standards to visitors, outside contractors and vendors, Dodge City Public Schools and customer employees.

• Setting safe examples. • Strictly enforcing safety rules and standards. • Reporting and investigating incidents, injuries and serious potential incidents.

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• Conducting routine safety inspections. • Promptly correcting unsafe conditions. • Holding and documenting regular safety meetings.

EMPLOYEE RESPONSIBILITIES Employees must recognize their role in safety. That role should involve a responsible attitude for personal safety and the welfare of co-workers and customers. It is critical to the success of our safety program that all employees have as their goal the concept that all injuries can be prevented. Employees are responsible for:

• Performing every job safely, for the benefit of self, co-workers, students, and for the

protection of facilities. This includes the use of required personal protective equipment and use of safely equipment/devices as well as safe work practices.

• Immediately reporting every injury, regardless of severity, to a supervisor. • Reporting unsafe conditions and practices to a supervisor and, where possible,

correcting. • Participating in safety meetings and training. • Assisting in reporting and investigating incidents. • Reviewing and becoming familiar with the contents of this and other pertinent

safety manuals, handbooks and publications.

SAFETY MEETINGS

PURPOSE

Provide a method for two-way communication between management and their employees and safety issues.

STANDARDS

1. Each Department shall hold a monthly safety meeting with employees during normal working hours. 2. Safety meeting topics and support material will be made available by management. 3. A summary report of the topics discussed, including action items needing attention and a signed attendance list, shall be sent by each Department to Human Resources following the meeting. 4. The Department will maintain a record of each meeting and any action items generated from the meeting. 5. Supervisors will review action items generated from the minutes of the safety meeting and address significant items requiring immediate attention.

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GENERAL SAFETY RULES

• Report all work injuries and illnesses immediately to your Supervisor. • Report all Unsafe Acts or Unsafe Conditions to your Supervisor. • Use seat belts when on School District business in all vehicles. • Use, possession, sale or being under the influence of illegal drugs, misuse of

prescription drugs and/or alcohol is not permitted on School District Property or while "on duty".

• Only authorized and trained employees may repair or adjust machinery and equipment. Lock and Tag-Out Procedures must be followed before removing any machine guards or working on powered machinery and equipment. Replace all guards when the job is completed. Report unguarded equipment to management.

• Only qualified and trained Employees may work on or near Exposed Energized Electrical Parts or Electrical Equipment. Follow Electrical Safety Rules when working with electrically powered machinery and equipment.

• Only authorized and trained Employees may dispense or use chemicals. It is your responsibility to know where Safety Data Sheets (SDS) are located and that they are available for your use and review. All chemical containers must have a label

identifying what is in the container. Spills need to be reported to management. • Keep work areas clean and aisles clear. Do not block emergency equipment or

exits. • Report suspicious behavior to management. This includes trespassing. • Secure facilities when not in use and at closing time. • Wear and use the prescribed Personal Protective Safety Equipment. This includes gloves, goggles, safety glasses- etc. or all that is required by the Job Safety

Analysis. • Smoking or tobacco use including vaping is permitted only in the designated "Smoking Areas". Is

not permitted on school property. • Mechanical material handling devices may only be used by trained and

authorized employees. • Use only approved ladders to climb. Report defects to any hand railing, stairs or

ladders. • Observe all safety signage. • Horseplay is not allowed. • Never do anything unless you are trained and authorized.

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Failure to follow the above rules may cause serious injury and/or illness. Please use common sense and think before you act. If you are not sure how to complete a job or task safely or have any questions, ask your supervisor. These rules will be enforced.

I have read and to the best of my ability understand the information included in this General Safety Rules.

___________________________ _____________________ Employee Name Date

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Accident, Injury, Illness and Near-Miss Reporting Procedures

The accident reporting procedures outlined for Dodge City Public Schools is designed to have the necessary reports filed in the required time frame. This process ensures that the critical information is documented which assists in finding and correcting the underlying causes to prevent recurrence. Procedures:

• Immediately upon recognizing or an employee reports an injury or illness, assess the seriousness of the employee’s condition. Provide first aid, call for additional assistance, and if the injury warrants, call 911. In all cases protect the employee from additional injury.

• It is the responsibility of employees to report injuries immediately to their

supervisor, and the Executive Director of Human Resources. • In situations where the injury or illness is not determined to be a medical emergency, but where additional medical treatment is deemed necessary, the immediate supervisor assist the employee in seeking medical treatment from the medical

providers listed below for all work related injuries or illnesses.

To make an appointment: Call 620.227.1371 Dodge City Medical Center 2020 Central Ave.

Dodge City, Kansas 67801

When calling Dodge City Medical Center you must have a worker’s claim number (received from HR office), also, confirm USD 443 employment, employee’s full name, and employee’s date of birth. This will expedite treatment for the employee. After 5:00 p.m. on a work day and/or weekend, the employee should see the Physician On-Call at Western Plains Regional Medical Center Emergency Room – Dodge City, Kansas.

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• The Supervisor Report of Accident, the Employee Report of Accident and if applicable the Witness Report are required to be filled out to document the accident/ injury immediately after the accident. These reports need to be sent to the

Human Resources Office immediately in order to generate a worker’s comp claim number, which is required to seek medical attention.

• The immediate supervisor will provide to the employee the Medical Activity

Authorization Form and a worker’s compensation claim number after the report has been submitted to HR. The injured employee must take this form to the medical provider at the time of the first visit, if not an emergency.

• Before leaving the office of the medical provider, the employee must have the medical

provider complete and sign the Medical Activity Authorization Form. The Medical Activity Authorization Form must be returned to the Human Resource Office the same day. If the accident/injury occurs at the end of a work day, the Medical Activity Authorization Form is to be returned the beginning of the next work day. No employee will be allowed to return to work without a completed Medical Activity Authorization Form.

• The immediate supervisor, in consultation with the Human Resources Office,

will determine if duty restrictions/modifications specified on the Medical Activity Authorization Form can be accommodated per the employee’s job description.

• Each follow-up visit to the doctor will require an updated Medical Activity Authorization Form or an updated Doctor’s note, signed by the Doctor. Once an employee has been returned to his/her regular duties, but has ongoing medical treatment, the employee will continue to provide an updated Medical Activity Authorization Form after each appointment. The updated reports are to be returned to the Human Resource Office.

• The Executive Director of Human Resources shall review accident/injury reports and

determine which require further investigation, follow-up, and/or recommend corrective action. Failure to follow these procedures will result in, but not limited to, disqualification of workers compensation benefits and/or disciplinary action.

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The accident reporting procedures outlined for Dodge City School District #443 is designed to have the necessary reports filed in the required time frame. This process ensures that the critical information is documented which assists in finding and correcting the underlying causes to prevent recurrence.

Procedures:


• It is the responsibility of the employee to report any injury while on the job immediately to their

supervisor, and to the Human Resources Benefit Specialist. • In situations where the injury or illness is not determined to be a medical emergency, but where

medical treatment is deemed necessary, the immediate supervisor must assist the employee in seeking medical treatment from the medical provider listed below for all work related injuries or illnesses.

To make an appointment: Call 620.227.1371 Dodge City Medical Center 2020 Central Avenue Dodge City, Kansas 67801

When calling, Dodge City Medical Center you must have a worker’s claim number (received from HR office), also, confirm USD 443 employment, employee’s full name and employee’s date of birth. This will expedite treatment for the employee.

After 5:00pm on a work day and/or weekend, the employee should see the Physician On- Call at Western Plains Medical Complex Emergency Room - Dodge City, Kansas.

• The Supervisor Report of Accident, the Employee Report of Accident and if applicable the Witness Report are required to be filled out to document the accident/injury immediately after the accident. These reports need to be sent to the Human Resources Office immediately in order to generate a worker’s comp claim number, which is required to see medical attention.

• The immediate supervisor will provide the employee the Medical Activity Authorization Form and a worker’s

compensation claim number after the report has been submitted to HR. The injured employee must take this form to the medical provider at the time of the first visit, if not an emergency.

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• Before leaving the office of the medical provider, the employee must have the medical provider complete and sign the Medical Activity Authorization Form. The Medical Activity Authorization Form must be returned to the Human Resources Benefit Specialist the same day. If the accident/injury occurs at the end of a work day, the Medical Activity Authorization Form is to be returned the beginning of the next work day. No employee will be allowed to return to work without a completed Medical Activity Authorization Form.

• The immediate supervisor, in consultation with the Human Resources Office, will determine if duty restrictions/modifications specified on the Medical Activity Authorization Form can be accommodated per the employee’s job description.

• Each follow-up visit to the doctor will require an updated Medical Activity Authorization Form, or an

updated Doctor’s note signed by the doctor. Once an employee has been returned to his/her regular duties but has ongoing medical treatment, the employee will continue to provide an updated Medical Activity Authorization Form after each appointment. The updated reports are to be returned to the Human Resources Office.

• The Executive Director of Human Resources shall review accident/injury reports and determine which require further investigation, follow-up, and/or recommend corrective action. Failure to follow these procedures will result in, but not limited to, disqualification of workers compensation benefits and/or disciplinary action.

For questions or further information, please contact:

Marcia Gutierrez, and/or Mindy Rehmert

[email protected] [email protected] USD 443 Human Resources Office Administration Building, 1000 North 2nd Ave - Room 104 Dodge City, KS 67801 Ph: 620.371.1004 Fax: 620.227.1684 or 620.227.1695

USD 443 HR: 2-19-18

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mailto:[email protected]


USD 443 - Dodge City Public Schools Worker’s Compensation Notice

USD 443 is subject to the Kansas Worker’s Compensation Law, which provides compensation for work-related injuries. What do you do if an accident occurs on the job? Notify your supervisor immediately. A written report must be filed by the injured employee immediately after the accident or the next business day. Injuries during the regular work day (8:00am-5:00pm) should be seen at:

Dodge City Medical Center 2020 Central Avenue Dodge City, KS 67801 Call 620.227.1371

After 5:00pm on a work day and/or weekend, the employee should see the Physician On-Call at Western Plains Medical Complex Emergency Room - Dodge City, Kansas. The hospital should notify:

Marcia Gutierrez and/or Mindy Rehmert Human Resources Office 1000 North 2nd Ave. - Room 104 Dodge City, KS 67801 620.371.1004

The employee should contact his/her immediate supervisor the next business day re: any additional medical care. Medical Benefits: An employer is required to furnish all necessary medical treatment and has the right to designate the treating facility. The designated treating facility for USD 443 is:

Dodge City Medical Center 2020 Central Avenue Dodge City, KS 67801 Call 620.227.1371

If the employee seeks treatment from a medical facility not authorized by the employer, the employer or its insurance carrier is only liable up to $500.00. Weekly Benefits: Benefits are paid by the employer’s insurance carrier. Injured workers are not entitled to compensation for the first week they are off work unless they lose three consecutive weeks. The first compensation payment is normally due at the end of the 14th day of lost time. An injured employee is entitled to weekly amount of 66 2/3% of his average week wage up to a

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maximum of 75% of the state’s average weekly wage. These benefits are subject to legislative changes. If the injury results in permanent disability, the Kansas compensation law provides.

District policy permits an employee to receive combined worker’s compensation benefits and salary allowed under sick leave, or other pay. The salary portion shall be prorated according to the percent of daily wage that would come from accumulated sick or other available leave until such leave is exhausted. When all appropriate leave is used, the employee will receive the applicable worker’s compensation benefit until the end of the benefit period. Where to get help or information on your claim: Contact the Claims Advisory Section at the Kansas Division of Worker’s Compensation (DWC) immediately if you do not receive compensation in a timely manner. The DWC has full-time personnel who specialize in aiding injured workers with claim questions. DWC can be reached at:

Division of Workers Compensation 800 SW Jackson Street, Suite 600 Topeka, KS 66612-1227 800.332.0353

Currently, USD 443 claims are administered b: United Heartland ATTN: Work Comp Department PO Box 3026 Milwaukee, WI 53201-3026

Claims Contact Info: Alan Worden, PH: 913.323.2546, Fax: 913.323.2547

For further information, contact: Marcia Gutierrez and/or Mindy Rehmert USD 443 Human Resources Office Administration Building, 1000 North 2nd Ave - Room 104 Dodge City, KS 67801 620.371.1004

USD 443 HR: 2-23-18

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Dodge City School District #443


The accident reporting procedures outlined for Dodge City School District #443 are designed to have the necessary reports filed in the required time frame. This process ensures that the critical information is documented which assists in finding and correcting the underlying causes to prevent recurrence. Procedures:


• It is the responsibility of the employee to report any injury while on the job immediately to their supervisor, and to the Human Resources Benefit Specialist.

• In situations where the injury or illness is not determined to be a medical emergency, but where medical treatment is deemed necessary, the immediate supervisor must assist the employee in seeking medical treatment from the medical provider listed below for all work related injuries or illnesses.

To make an appointment:

Call 620.371.7130 Western Plains Express Care

112 Ross Blvd Dodge City, Kansas 67801

Clinic Hours: Monday – 6:00 a.m. – 5:00 p.m. Tuesday – 6:00 a.m. – 5:00 p.m.

Wednesday – 6:00 a.m. – 8:00 p.m. Thursday - 6:00 a.m. – 8:00 p.m.

Friday – 6:00 a.m. -7:00 p.m. Saturday – 8:00 a.m. – 7:00 p.m.

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When calling Western Plains Express Care you must have a worker’s comp claim number (received from HR office), also, confirm USD 443 employment, employee’s full name, and employee’s date of birth. This will expedite treatment for the employee. The injured employee will need to provide their employee ID badge, driver’s license or ID, a workers comp claim number and the Medical Activity Authorization Form to Western Plains Express Care at the time of the appointment. If the Western Plains Express Care is closed, the employee should see the Physician On-Call at Western Plains Regional Medical Center Emergency Room – Dodge City, Kansas.

• The Supervisor Report of Accident, the Employee Report of Accident and if applicable the Witness Report are required to be filled out to document the accident/injury immediately after the accident. These reports need to be sent to the Human Resources Office immediately in order to generate a worker’s comp claim number.

• The immediate supervisor will provide the employee the Medical Activity Authorization Form and a worker’s compensation claim number after the report has been submitted to HR. The injured employee must take this form to the medical provider at the time of the first visit, if not an emergency.

• Before leaving the office of the medical provider, the employee must have the medical provider complete and sign the Medical Activity Authorization. The Medical Activity Authorization Form Must be returned to the Human Resources Office the same day. If the accident/injury occurs at the end of a work day, the Medical Activity Authorization Form is to be returned the beginning of the next work day. No employee will be allowed to return to work without a completed Medical Activity Authorization Form.

• The immediate supervisor, in consultation with the Human Resources Office, will determine if duty restrictions/modifications specified on the Medical Activity Authorization Form can be accommodated per the employee’s job description.

• Each follow-up visit to the doctor will require an updated Medical Activity Authorization Form or an updated Doctor’s note, signed by the doctor. Once an employee has been returned to his/her regular duties but has ongoing medical treatment, the employee will continue to provide an updated Medical Activity Authorization Form after each appointment. The updated reports are to be returned to the Human Resources Office.

• The Executive Director of Human Resources shall review accident/injury reports and determine which require further investigation, follow-up, and/or recommended corrective action. Failure to follow these procedures will result in, but not limited to, disqualification of workers compensation benefits and/or disciplinary action.

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For questions or further information, please contact: Marcia Gutierrez and/or Mindy Rehmert [email protected], [email protected] USD 443 Human Resources Office Administration Building, 1000 North 2nd Ave – Room 104 Dodge City, KS 67801 Ph: 620.371.1004 Fax: 620-227-1684 or 620-227-1695

USD 443 HR: 4-30-19

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USD 443 Employee Accident Report Form Note: To preserve your rights under the law, you must give or cause to be given a written notice of the accident to the School District, in this case, 24 hours from the incident. This notice is to be given immediately upon occurrence of the accident.

I hereby provide notice that I, , was injured or (Please Print Name)

contracted an occupational disease on ____/____/______ at __________________ (am) (pm). (Date of accident) (Time of accident)

Actual location of the accident: . Name of the school and/or Facility: . Nature of your injury: . The part of body injured: . What happened? Describe how the injury occurred. Examples: “When the ladder slipped on the wet floor, I fell 20 feet.” OR “I was sprayed with chlorine when a gasket broke during replacement.” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Describe what you were you doing just before the incident occurred. Describe the activity, as well as the tools, equipment or materials that you were using. Be specific. Examples: "I was climbing a ladder while carrying tools A, B, C, and D"; "I was spraying chlorine from hand sprayer." ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Describe the illness/injury. Indicate the part of the body that was affected and how it was affected; be more specific than "hurt," "pain," or "sore." Examples: "strained back"; "chemical burn on my hand.” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

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List the object or substance that directly harmed you. Examples: "concrete floor"; "chlorine"; "radial arm saw." If this question does not apply to the incident, leave it blank. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ How could the injury/illness have been prevented? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Employment Status: Full Time Part Time Temporary Occupation (job title) when injured: Time you began work on day of injury: ____________________________ a.m. p.m. Date of Birth: ______/______/__________ Sex: Male Female

PENALTY FOR FRAUD NOTE: WORKER’S COMPENSATION AST, ARTICLE 1, SECTION 97-88-2:

(a) Any person who willfully makes a false statement or representation of a material fact for the purpose of obtaining or denying any benefit or payment, or assisting another to obtain or deny any benefit or payment under this Article, shall be guilty of a Class 1 misdemeanor if the amount at issue is less than one thousand dollars ($1,000). Violation of this section is a Class H felony if the amount at issue is one thousand dollars ($1,000) or more. The court may order restitution.

BY MY SIGNATURE, I CERTIFY THAT ALL THE ABOVE STATEMENTS ARE TRUE AND ACCURATE, AND THAT I HAVE READ AND UNDERSTAND THE ABOVE ARTICLE.

(Signature of Accident Witness) (Telephone) (Date)

(Signature of Injured Employee) (Telephone) (Date)

USD 443 HR: 1-25-13

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ACCIDENT REPORT OF EYEWITNESS

Name of Injured Employee _____________________________________________________ Date of Incident / /

Name of Witness ____________________________________________________________

Address ____________________________________________________________________

Telephone Number _______________________

In your own words, please describe what happened, as you witnessed it:

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Did anyone else see the accident Yes No If yes, please list their names __________________________________________________

Other Comments ___________________________________________________________ _____________________________________________ ______________________

Signature of Eyewitness Date 16

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ATTENTION DODGE CITY MEDICAL CENTER STAFF: Once USD 443 employees is diagnosed, and determination is made for referral to a specialist, additional procedures (i.e., MRI, CAT scan, etc.), etc., immediately contact for referral authorization and further direction of medical treatment: United Heartland PO Box 3026 Milwaukee, WI 53201-3026 Phone: 913.323.2546 Fax: 913.323.2547

USD 443 MEDICAL ACTIVITY AUTHORIZATION FORM

Employee Name (Please print) ________________________________________________________________________________________ Job

Title ______________________________________________ Location ____________________________________________________ Essential

Job Functions (List):

Employee works _____ hours/day, ______________ through ____________ between the hours of __________am/pm and ___________am/pm. Employee’s job duties are performed in: an office; a warehouse; the outdoors; a classroom another environment (describe): _____________________________________________________________________________________

If work is in multiple locations, estimate percentage of time in each.

PHYSICIAN’S ASSESSMENT - To Be Completed By The Physician WORK STATUS: Regular Work No Work Modified Work; Restrictions Listed Below WORK RESTRICTIONS (If Applicable): Minimal limited use of _______________________ No use of _______________________arm overhead Lifting up to __________________________pounds Pushing/pulling up to ___________________pounds No repetitive bending No squatting or kneeling No climbing

No use of _______________________hand No repetitive ________________________________ No operation of mobile equipment or machinery No work above floor level, on/near dangerous equipment No exposure to dust, fumes, or smoke

No prolonged walking or standing. Should be sitting __________% of the time Other (please describe): __________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ ____ The employee may perform the following job functions and tasks under the conditions specified below:

Estimated Length of Time Off: _____________________________________ Estimated Date to Return to Regular Work: _____________________ Estimated Date to Begin Modified Work, if Available: ___________________

This employee is scheduled for a follow-up evaluation on: _____________________

Date _____/_____/_____ Physician Signature ___________________________________________________ Physician Address _____________________________________________________ Physician Phone # _____________________________________________________ PLEASE RETURN THIS COMPLETED FORM TO THE USD 443 HUMAN RESOURCES OFFICE, 1000 N. 2nd AVENUE, DODGE CITY, KS 67801

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FALL PREVENTION PROGRAM Purpose

It is the policy of Dodge City Schools to prevent injuries to all employees and ensure their safety at work. All walking and working surfaces will be maintained free of slip, trip, and fall hazards that could result in injury to workers, students, and visitors. Active participation by management, supervisors and employees is necessary to prevent hazardous conditions that could result in slips, trips or fall accidents. Preventative Measures

Supervisors and workers will adhere to the following requirements to keep working surfaces clear of tripping and other hazards:

• All work areas, kitchens, passageways, and storerooms shall be kept clean and orderly and in a sanitary condition.

• The floor of every area shall be maintained in a clean and, so far as possible, a dry condition.

• Provide warning signs for wet floor areas. • Wear approved footwear for the particular task that the employee is asked to complete

to decrease slip and fall incidents. • Ensure work surfaces are slip resistant. • Ensure spills are reported and cleaned up immediately. • Immediately clean up all spilled hazardous materials or liquids according to proper

procedures. • Remove ice or snow as quickly as possible by shovel or sand methods. • Use only properly maintained ladders to reach items. Do not use stools, chairs, or boxes as

substitutes for ladders. • Re-lay or stretch anti-fatigue or floor mats that bulge or have become bunched to

prevent tripping hazards. • Provide good lighting for all halls and stairwells to help reduce accidents. • Routinely remove accumulations of saw dust from equipment, floors, and elevated

surfaces, including the overhead structure of buildings. • Temporary electrical cords that cross aisles will be taped or anchored to the floor.

Eliminate uneven floor surfaces.

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Aisles and Passageways

• Aisles and passageways shall be kept clear and in good repair with no obstruction across or in aisles that could create a hazard.

• Holes in the floor, sidewalk, or other walking surface will be repaired properly, covered, or otherwise made safe.

• Materials or equipment will be stored in such a way that sharp projections will not interfere with the walkway.

• Spilled materials will be cleaned up immediately. • Changes of direction or elevations will be readily identifiable. • Provide adequate headroom for the entire length of any aisle or walkway. • Provide standard guardrails wherever aisle or walkway surfaces are elevated above any

adjacent floor or the ground.

Fall Protection from Heights over 4 ft.

Standard railings shall be provided on all exposed sides of a stairway opening, except at the stairway entrance. A "standard railing" consists of top rail, mid rail, and posts, shall be constructed at landings or mezzanine areas where the potential for a fall is over 4 ft.

Every floor hole into which persons can accidentally walk shall be guarded by either:

• A standard railing, or • Floor hole cover of standard strength and construction.

Stairway Railings and Guards Flight of stairs shall have standard stair railings or standard handrails as specified below. Stairways having both sides enclosed, at least one handrail shall be affixed.

• Stairways with one open side, at least one stair rail shall be affixed on the open side. • Stairways having both sides open, two stair rails shall be provided, one for each side.

Equipment Safety

• Employees should never be lifted inside the buckets of tractors or skid steers to perform work at overhead heights.

• Forklifts, accompanied with a basket constructed of sound design, may be used by employees to perform work. The basket must be chained to the mast of the forklift. • To help keep workers inside guardrails or in buckets, a full-body harness with a lanyard will

be used to tie-off to an approved anchor point inside the platform or basket. • Occupants in the basket shall not use a step ladder inside the work platform to reach

higher than the work platform can be raised. • Employees shall not stand, sit, climb on, or lean over guardrails. Do

not raise platform or basket in windy or gusty conditions. Always close lift platform chains or doors.

• Do not exceed manufacturer’s load-capacity limits (including the weight of occupants

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and tools). • Before beginning operation, all equipment will be inspected for safe use prior to work

being performed.

FAILURE TO FOLLOW SCHOOL DISTRICT RULES MAY RESULT IN DISCIPLINARY ACTION

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HAZARDOUS COMMUNICATION PROGRAM This program applies to all work operations in our School District where you may be exposed to hazardous substances under normal working conditions or during an emergency situation. The Executive Director of Business Operations and/or his/her designee will review and update the program as necessary. Copies of the written program are on file at the general office.

Under this program, you will be informed of the contents of the Hazard Communication Program, the hazardous properties of products with which you work, safe handling procedures, and measures to take to protect yourselves from these products. You will also be informed of hazards associated with other tasks.

List of Hazardous Chemicals A list of all hazardous chemicals used in our facilities will be placed in the Safety Manual and will be updated as necessary. The list of chemicals identifies all of the chemicals used in our facilities. Each list also identifies the corresponding SDS for each chemical. A master list of all chemicals will be maintained at the main office and is available upon request.

Safety Data Sheets (SDS’s)

SDS’s provide you with specific information on the chemicals we use at our facilities. SDS’s will be made readily available to each employee at their work station during their shifts. A master list of SDS’s is available at the Administrative Building.

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Labels and Other Forms of Warning

The Kitchen Manager’s will ensure that all hazardous chemicals in the workplace are properly labeled and updated as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party. The Kitchen Manager’s will refer to the corresponding SDS to assist you in verifying label information. Piping, especially exposed steam and hot water pipes, will be labeled to warn workers of the risk for burns.

Non-Routine Tasks When you are required to perform hazardous non-routine tasks (a task that is not performed regularly), a special training session will be conducted to inform you regarding the hazardous chemicals to which you might be exposed and the proper precautions to take to reduce or avoid exposure.

Training

All employees who work with or are potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Program and the safe use of those hazardous chemicals.

The training plan will emphasize these items: Summary of the standard and this written plan.

• Chemical and physical properties of hazardous materials and methods that can be used to detect the presence or release of chemicals.

• Physical hazards of chemicals (e.g., potential for fire, explosion, etc.). Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical.

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Procedures to protect against hazards (e.g., personal protective equipment required, proper use, and maintenance; work, practices or methods to assure proper use and handling of chemicals; and procedures for emergency response.

• Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks.

• Where SDS’s are located, how to read and interpret the information on both labels and SDS’s, and how employees may obtain additional hazard information.

Additional Information All employees, or their designated representatives, can obtain further information on this written program, the Hazardous Communication Program, applicable SDS’s, and chemical information lists from the Administrative Building.

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Personal Protective Equipment (PPE) Policy

Purpose:

Dodge City Public Schools provides all employees with required PPE to suit the task and known hazards. This policy discusses the management and employee responsibilities for use and training of PPE, along with the measures to assess which PPE is to be used for certain tasks. General Policy: Engineering controls shall be the primary methods used to eliminate or minimize hazard exposure in the workplace. When such controls are not practical or applicable, personal protective equipment shall be employed to reduce or eliminate personnel exposure to hazards. Personal protective equipment (PPE) will be provided, used, and maintained when it has been determined that its use is required and that such use will lessen the likelihood of occupational injuries and/or illnesses. Responsibilities: Supervisors:

• Conduct job safety analysis’ to identify specific PPE for specific tasks • Train employees in the selection, use, inspection, storage, cleaning, and limitations

of specific PPE • Follow manufacturer’s recommendation that all and any PPE equipment reaching

maximum life for obsolescence should be removed from service and be disposed of in an environmentally responsible manner

• Monitor use of PPE • Provide replacement PPE when needed • Identify any new hazards that would require the use of PPE.

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Employees:

• Each individual is responsible for wearing his/her required PPE as identified by the

supervisor, as a result of conducting a job safety analysis. • Each individual is responsible for maintaining and storing his/her PPE in a clean and

sanitary condition. • Each individual must ensure that his/her PPE is in good operating condition before

wearing it. • Each individual needs to communicate to his/her supervisor any unforeseen

hazards requiring additional PPE. • Each individual needs to report to his/her supervisor any defective PPE or need for

replacement. • If PPE is damaged, employees are instructed to discard the damaged PPE in trash

receptacle

Job Safety Analysis and Equipment Selection:

Hazard analysis procedures shall be used to assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of personal protective equipment (PPE). If such hazards are present, or likely to be present, the following actions will be taken:

• Select, and have each affected employee use, the proper PPE. • Communicate selection decisions to each affected employee. • Select PPE that properly fits each affected employee.

SEE THE JOB SAFETY ANALYSIS FOR PPE SELECTION IN THE SAFETY MANUAL

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Training: All employees who are required to use PPE shall be trained to know at least the following:

• When PPE is necessary; • What PPE is necessary; • How to properly don, remove, adjust, and wear PPE; • The limitations of the PPE; • The proper care, maintenance, useful life and disposal of the PPE.

Each affected employee shall demonstrate an understanding of the training and the ability to use PPE properly, before being allowed to perform work requiring the use of PPE.

FAILURE TO FOLLOW THE ABOVE POLICY WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION.

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Employee Acknowledgement

I have read and understand the rules and regulations of the Bloodborne Pathogens procedures instituted by Dodge City Public Schools

______________________________________ ___________________

Employee’s Signature Date

______________________________________ ___________________

Supervisor Signature Date

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USD 443 – DODGE CITY PUBLIC SCHOOLS BLOODBORNE PATHOGENS EXPOSURE CONTROL PLAN

I. POLICY STATEMENT

It is the policy of USD 443 - Dodge City Public Schools to provide protection for our employees. USD 443 promotes the proper bloodborne pathogens and certain body fluids protection in the workplace.

II. GENERAL PROGRAM MANAGEMENT

A. AVAILABILITY OF EXPOSURE CONTROL PLAN TO EMPLOYEES

USD 443 will make the plan available to all employees. The Bloodborne Pathogen Exposure Control Plan is made readily available to employees at the district web site (www.usd443.org), and upon request through the Human Resources Office.

Any humanitarian gesture, such as assisting another employee who has a nosebleed or is bleeding as the result of an injury would be considered to be a “Good Samaritan” act. Caution should be taken to prevent exposure to blood or other bodily fluids for personal protection.

The exposure to blood or bodily fluids is minimal in our business. However, it must be recognized that minor lacerations and abrasions can occur in the workplace at other locations.

USD 443 recommends the use of available first aid kits for all minor injuries. For all major injuries, contacting 911 is recommended. If hand-washing facilities are not readily available, then appropriate antiseptic hand cleanser in conjunction with cloth/paper towels or antiseptic towelettes should be used by the employee. Those injuries not requiring emergency treatment will be treated at: Dodge City Medical Center 2020 Central Avenue Dodge City, Kansas 67801 Ms. Stacey Zubia – Scheduling Coordinator 620.255.5964 – direct line If no answer, call 620.227.1371 Western Plains Express Care 112 Ross Blvd Dodge City, Kansas 67801 Call 620.371.7130

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http://www.usd443.org/

When you call DCMC, Western Plains Express Care confirm with the Scheduling Coordinator USD 443 employment, employee’s full name, and employee’s date of birth. This will expedite treatment for the employee. After 5:00pm on a work day and/or weekend, Western Plains Express Care hours, the employee should see the Physician On-Call at Western Plains Medical Complex Emergency Room – Dodge City, Kansas.

III. EMPLOYEE EXPOSURE DETERMINATION

The following is a list of job classifications at our establishment in which occupational exposure may occur for these individuals:

First Aid response personnel School Nurse Custodial Staff Nutrition Staff Transportation Staff Maintenance

IV. METHODS OF COMPLIANCE

A. UNIVERSAL PRECAUTIONS

Bloodborne pathogens are microorganisms in the human body that can cause disease in humans. The major concern is from the risk of contracting the AIDS or the Hepatitis B virus from exposure in the workplace. Exposure or contact with human blood or other bodily fluids is a remote possibility; however, should contact occur it is recommended that each occurrence be treated as possibly an infected substance. Employers and employees must treat all blood and certain bodily fluids as being infectious. Therefore, each one must be aware of the risks of exposure and understand the dangers involved with possible exposures. B. PERSONAL PROTECTIVE EQUIPMENT Always take precautions and use proper personal protective equipment to avoid any contamination or exposure. Use the rubber gloves, safety glasses, face masks, and avoid any direct contact with human blood or other potentially infectious bodily fluids. Appropriate PPE will be provided to the employee at no cost. C. ENGINEERING CONTROLS

Cleanliness is the ultimate preventative measure that includes the presence of washing facilities and soap in all locations. Employees are encouraged to use them routinely as well as requiring their use when an exposure to blood or other bodily fluids occurs.

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D. HOUSEKEEPING For the protection of our employees, USD 443 promotes the proper cleanup of bloodborne pathogens and certain bodily fluids in the workplace. Because of the possibility of accidental exposure, USD 443 has a policy requiring work practices that must be followed in cleaning up any blood or bodily fluids that become present. Chemical sterilization is required for a spill of blood or other potentially infectious bodily fluids from an injury or illness in the workplace. Examples of recommended solutions include:

cup of household Clorox mixed with one gallon of water, soaking the spill for at least twenty (20) minutes is highly recommended. Vindicator +

After the period of soaking, use a mop, rags, or paper towels to wipe up the spill. Insure that all personnel use rubber gloves during this procedure and never use bare hands. Contact your immediate supervisor and/or District Maintenance or Custodial supervisor for proper disposal methods of the materials in question. Bloodborne Pathogen Exposure Control training is provided for and is required annually for all USD 443 employees. E. REPORTING PROCEDURES

All first aid incidents involving the presence of blood or other potentially infectious materials (OPIM) will be reported to the employee’s Supervisor before the end of the work shift during which the incident occurred. The report (Appendix A) must include the names of all first aid providers who rendered assistance, regardless of whether personal protective equipment was used and must describe the first aid incident, including time and date. The description must include a determination of whether or not, in addition to the presence of blood or other potentially infectious materials, an "exposure incident," has occurred. This determination is necessary in order to ensure that the proper post-exposure evaluation procedures have been followed.

F. HEPATITIS B VACCINATION Employees who are accidentally exposed to blood or other potentially infectious bodily fluids will be offered the HBV vaccine at no cost. The hepatitis B vaccination series will be made available as soon as possible post-exposure, but no later than 24 hours from the event, to all unvaccinated first aid providers who have rendered assistance The

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employees who choose not to receive the vaccine should sign a declination form. These employees at a later date may opt to receive the vaccine at no additional cost.

G. POST-EXPOSURE EVALUATION AND FOLLOW-UP Post-exposure evaluation and follow-up will be made available to all employees who have had an exposure incident, free of charge. The follow-up includes a confidential medical exam that documents the circumstances of exposure, identifies and tests the source individual, if feasible, tests of the exposed employees blood if he/she consents, counseling for the worker, and post-prophylaxis.

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APPENDIX A

USD 443 – DODGE CITY PUBLC SCHOOLS EXPOSURE INCIDENT REPORT Be as detailed as possible. Please print.

Date completed _____ / _______ / __________

Employee name _______________________________________________

Employee number _____________________________________________

Date of birth _____ / _______ / __________

Job title _____________________________________________________

Home phone _________________________________________________

Work phone _________________________________________________

Has employee been vaccinated for hepatitis B? _____ Yes _____ No

Exposure Incident Information

Date and time of exposure _______ /_______ /__________ ___ ___:___ ___ AM/PM Location of incident (home, street address, work area, etc.). Be specific. Nature of incident (accident, housekeeping, medical emergency). Be specific. Describe what task(s) you were performing when the exposure occurred. Be specific. Were you wearing personal protective equipment (PPE)? Yes / No

If yes, list types Did the PPE fail? Yes / No

If yes, explain how

List any body fluids, blood or other potentially infectious material you were exposed to. List any parts of your body that were exposed to potentially infectious material.

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Estimate the size of the area of your body that was exposed. __________________________________________________________________________________________ Estimate the period of time your body was exposed. Did a foreign body (needle, nail, auto part, broken glass, etc.) penetrate your body? Yes / No

If yes, what was the object? Where did it penetrate your body? Was any fluid injected into your body? Yes / No

If yes, what fluid? How much?

Did you receive medical attention? Yes / No

If yes, where? When? Care provider name

Do you know the name of the source individual (the person who the blood or potentially infectious material came from)? Yes / No

If yes, list name(s) List any other important details.

Submit completed report to:

Immediate Supervisor USD 443 Benefits Specialist @ USD 443 Administration Building, Human Resources Office

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SAFETY VIOLATION & DISCIPLINARY ACTION PURPOSE The purpose of this policy is to support the enforcement of good safety performance and to eliminate repeated or continuing safety violations by the use of appropriate disciplinary measures.

OBJECTIVE

The primary objective of Dodge City Public School’s safety program is to provide a safe work environment for all employees. Supervisors are required to issue appropriate specific safety instructions to all employees prior to assigning them work. Senior Supervisors are responsible for coordinating work with other supervisors in the work area to ensure that all work can be accomplished safely. Each employee is individually responsible for complying with each of the provisions of the safety program, in addition to those safety instructions issued by the employee’s Supervisor, either verbally or in writing. However, when safety policies and procedures are violated or individuals continue to be involved in accidents or infractions, disciplinary action must be considered, in order to emphasize the gravity of the situation and bring about desired improvement. Each employee who reports for work will be given a safety orientation as a part of the general hiring process. During this orientation, the company’s positive attitude toward working safely will be stressed and the employee will be advised that safety compliance is a condition of work. The safety program will be explained and safe responsibilities will be clearly defined. When an employee is observed committing an unsafe act, the employee is to be informed by means of a formal safety notice letter. The exact nature of the violation and what is acceptable must be thoroughly explained to the employee. A copy of the written warning will be given to the employee’s supervisor and a copy placed in the employee personnel file.

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Dodge City Public Schools has established a uniform policy applicable to discipline and dismissal for violations of safety and health requirements and guidelines. The basic elements of the policy are set forth below. Employees who violate safety and health requirements and guidelines will be disciplined in a progressive fashion as follows:

1. First Violation - A written warning will be given for the first violation of a

safety and health requirement or guideline. The supervisor shall inform the employee of the violation, and shall also inform the employee of the correct safe practice or procedure. The supervisor shall review with the employee all applicable safety and health workplace requirements and guidelines. The employee must sign a statement indicating understanding of those requirements. The supervisor will inform the employee that future violations will result in higher levels of discipline and may lead to dismissal.

2. Second Violation - The employee will be given a written warning for the

second documented safety and health requirement or guideline violation. This warning will specify the violation. The warning shall also refer the employee to applicable safety and health requirements and guidelines for review. The warning will also show the date the employee previously read and signed the statement of understanding of safety and health requirements and guidelines. The employee, the employee’s supervisor, the department head and the employee’s personal file shall receive copies of the warning.

3. Third Violation - Upon a third safety violation, the employee’s supervisor

and the employee shall meet - and the employee will be dismissed. This written violation shall state that this is the employee’s third violation of safety and health requirements or guidelines. All persons who received a copy of the written warning shall receive a copy of the dismissal document.

On occasion, an employee will commit a violation of a safety and health requirement or guideline that is so careless and reckless, or that so endangers life or property that it can be considered Personal Misconduct. When this occurs, an employee may be dismissed immediately, without benefit of any prior warnings. Documentation: Written documentation of violations and subsequent counseling will be maintained in the employee’s records.

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I have read and to the best of my ability understand the information included in this Safety Violation & Disciplinary Action Policy.

___________________________ _____________________

Employee Name Date

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Completed By: ________________ Title: ____________ Date: ______________

Job being observed: ___________________________________________________________

Worker Observed: _____________________ School Department: ________________________

1. Did the worker perform the job according to safe operating procedures? __Yes __ No Comments:______________________________________________________________ _______________________________________________________________________

2. Do improved procedures need to be developed? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

3. Does the worker need additional training? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

4. Was the worker told about any deficiency? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

5. What actions did you take regarding your observation? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

6. Do you have any recommendations from this observation? __Yes __ No Comments:_____________________________________________________________ ______________________________________________________________________

__________________________________ Employee Signature

__________________________________ Supervisor Signature __________________________________ Investigator Signature

_____________________________ Date

_____________________________ Date

_____________________________ Date

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USD 443 DISTRICT SAFETY PROGRAM

Employee Acknowledgement - District Safety Manual CUSTODIAL - MAINTENANCE

Employee Initials Date Statement/Policy __________ __________ General Safety Policy Statement __________ __________ General Safety Rules __________ __________ Accident, Injury, Illness and Near-Miss Reporting

Procedures __________ __________ Fall Prevention Program __________ __________ Hazardous Communication Program __________ __________ Personal Protective Equipment (PPE) Policy __________ __________ Safety Violation & Disciplinary Action __________ __________ Custodial Safety Policy __________ __________ Lockout/Tagout Program __________ ___________ Shop Safety Online Safety Tests: __________ __________ M-065 Heat and Cold Stress __________ __________ M-043 Hot Work Safety __________ __________ M-028 Slips, Trips and Falls Prevention This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities. I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice. __________________________________________________ Employee Signature Date

__________________________________________________ Supervisor Signature Date

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CUSTODIAL SAFETY POLICY The Custodial Safety Policy provides for the cleaning and upkeep for the buildings of Dodge City Public Schools in a safe manner for employees. Custodians may encounter a variety of safety hazards. The rules within this policy will help Dodge City Public Schools identify hazards and help employees avoid accidents.

Equipment Safety Equipment, which is necessary to get almost any job done correctly and efficiently, can be harmful if used improperly or with incorrect techniques. This section outlines certain guidelines and provides helpful hints that will increase job performance. Custodial Closets Custodial closets must have the following safety items and meet these safety guidelines: Safety Data Sheets (SDS) for all chemicals stored in the closet. Safety goggles or glasses.

Rubber gloves. "Wet floor" signs or the location within the building where they can be found.

Custodial closets must also meet the safety guidelines below: All containers must be properly labeled.

Un-used wet mops must be hung up to dry. Mop buckets must be empty - no standing water or chemicals. Food cannot be stored near chemicals. Equipment cords cannot be frayed or have exposed bare wires.

Wet Mop and Mop Bucket with a Wringer

A wet area can be a potentially hazardous situation. The hazard can be greatly reduced by exercising simple precautions and proper work methods. Slipping is a major cause of knee and back injuries. Wear shoes with non-slip soles when working on wet floors. Protect others from slipping by marking the area to be mopped with appropriate "Wet Area" warning signs before beginning work. When rinsing a mop in the mop bucket, avoid splashing dirty water or chemical solutions on clothes, hands, or in eyes. Goggles, safety glasses with side shields, or full-face masks should be worn. Mopping puts excess stress on the back, especially if done improperly. To avoid this

type of stress, use a lightweight mop, if possible, and hold the handle in such a way that the back is fairly straight and free from strain. Take an extra step to avoid overreaching.

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Rinse the mop and bucket thoroughly after mopping any type of chemical spill. This should be done only after the chemical has been identified. If the chemical cannot be identified, contact your supervisor and Environmental Health Services first before proceeding with a clean-up.

Cleaning Stairs Exercise extreme caution when working on stairs. Danger increases as you get farther from the bottom of the stairs.

Be especially careful when mopping stairs. The slick surface, coupled with the eminent danger of the stairway, make it even more important to use extreme caution. Stand on the stair below or two down from the stair on which work is being performed. This puts less strain on the back and your force will be toward the top of the stairs, rather than the bottom. Mark the top and bottom of the stairway with a "wet floor" sign to alert others of the danger.

Buffer The buffer is more specialized than most custodial machines or tools. Care must be exercised when operating this piece of equipment.

Never leave the buffer with the handle in a horizontal position. This presents a tripping hazard. Store the buffer in an upright position, as well, with the drive plate and buffing pad removed. Control the buffer by using both hands. This will help to avoid damage to walls, furniture, and personnel. When stripping a floor, walk on the area that has already been scrubbed, if possible. The floor can be very slippery.

Cleaning Solutions The cleaning solutions used in custodial work contain chemicals that are harmful if splashed in eyes, on skin, or inhaled. When various chemicals are left out carelessly or improperly sealed they pose a threat to employees.

When working with chemicals you are unfamiliar with, refer to the Safety Data Sheets (SDS). If you have any questions, talk to your supervisor. Read and know what the warnings on chemical containers stand for and follow the precautions associated with each warning. Wear protective gear when working with chemicals according to the Job Hazard Analysis. Store all chemicals in an approved, clearly labeled, properly sealed container at or below eye level. If you smell anything suspicious, clear the area, and report the potential hazard to your supervisor immediately. Do not try to figure out what the smell is or what is emitting the odor.

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Personal Protective Equipment (PPE) The elimination of risk is the first consideration in the protection of employees. Only when a risk cannot be eliminated or controlled by engineering out the hazard is the provision of PPE mandated.

It is the Policy of the Dodge City Public School’s Custodial Department that following PPE is required at all times:

Safety Glasses (ANSI Z87.1 only) Long pants Hi-visibility shirt Slip resistant work boots

The hazards involved in work performed in the Custodial Department have been analyzed in order to ensure that the correct PPE is selected and used. You may find this information in the Job Hazard Analysis chapter of the Safety Manual. The duty and care owed by Dodge City Public Schools to an employee is an individual one. Employees are responsible for the care and maintenance of issued PPE.

Training Training will be completed for all new employees of Dodge City Public School’s Custodial Department prior to performing work for the school district. Additional training will be provided on an annual and monthly basis to ensure that workers understand the hazards of their occupation and ways to mitigate the risks involved.

Failure to comply with this policy will result in disciplinary action up to suspension and/or termination.

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MAINTENANCE SAFETY POLICY It is the intention of Dodge City Public Schools to provide and maintain a healthy and safe working environment; our work will be carried out with the upmost respect for safety for USD #443 Maintenance Department employees.

The Maintenance & Grounds and Custodial Maintenance Supervisors are ultimately responsible for health and safety related matters regarding the Dodge City Public Schools Maintenance Policy.

All employees regardless of their position within the Maintenance Department have the responsibility of implementing this policy, and must ensure that health and safety considerations are always included in the planning and day-to-day activities. All appointed employees will be provided with the necessary equipment, information, training, and supervision to implement this Policy.

Basic Safety Precautions For various reasons there can sometimes be a tendency in maintenance operations to take short cuts, using makeshift methods and equipment, inadequate scaffolds and unsecured ladders. Basic precautions must include:

Fencing of holes in floors and roadways, openings in floors and any other temporary opening. Keeping all aisles and passageways clear and free from tripping hazards. Stacking materials safely and in a stable manner. Ensuring weight loading limits of shelving and storage areas are not exceeded.

Housekeeping in Work Areas and Wood Shop Housekeeping in work areas and the wood shop will be kept to a high standard. Dust, rubbish and old equipment will not be allowed to accumulate. All floors, steps, stairs, passages and gangways will be of sound construction and properly maintained and shall as far as reasonably practicable be kept free from obstruction and any substance such as oil likely to cause persons to slip. Machinery and Tools

Maintenance of machinery safeguards is essential to maintain effectiveness

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Maintenance of machinery must only be undertaken by qualified personnel. There should be a planned maintenance scheme for all machines and portable appliances. Information from suppliers of machines must include comprehensive

maintenance instructions which should be incorporated in any maintenance program. A “Danger - Do not operate” tag and lockout device must be displayed on

machines or portable appliances undergoing maintenance or repair stating that the equipment must remain isolated and not used.

Guarding of Machinery Powered machinery such as drills, grinders, and circular saws are fitted with guards. Guards are always to be used when operating such machinery. It is absolutely forbidden to use a machine if the guard has been removed. All removed machine guards must be accompanied with Lockout/Tagout.

Ladder Safety Before accepting a ladder for means of access to a place of work, a thorough evaluation of the job to be performed should be completed. An appropriate ladder should be chosen for the work performed.

Stepladders and stepstools must always be used to access materials on high shelves. Furniture should never be used as a substitute. Visual inspections of the ladder prior to work should include:

Loose steps or rungs Cracked, spilt, or broken uprights, braces, or rungs Damaged or worn non-slip tread Broken or loose hinges Loose or broken locks on an extension ladder. Worn or rotted rope on an extension ladder.

Personal Protective Equipment (PPE) The elimination of risk is the first consideration in the protection of employees. Only when a risk cannot be eliminated or controlled by engineering out the hazard is the provision of PPE mandated.

It is the Policy of the Dodge City Public School’s Maintenance Department that following PPE is required at all times:

Safety Glasses (ANSI Z87.1 only) USD 443 provided/required uniform Hi-visibility shirt Hard Hat (ANSI Z89.1 only) Slip resistant work boots

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The hazards involved in work performed in the Maintenance Department have been analyzed in order to ensure that the correct PPE is selected and used. You may find this information in the Job Hazard Analysis chapter of the Safety Manual. The duty and care owed by Dodge City Public Schools to an employee is an individual one. Employees are responsible for the care and maintenance of issued PPE.

Maintenance of Workplace and Equipment Dodge City Public Schools will ensure that all faculty equipment and systems will be regularly maintained; including, inspection, testing, adjustment, cleaning etc. is carried out at suitable intervals as recommended by the manufacturer. Any potentially dangerous defects are remedied, and that access to defective equipment is prevented in the meantime. Regular maintenance and remedial work is carried out properly and a suitable record is kept to ensure that the system is properly implemented and to assist in validating maintenance programs. Smoking All district buildings, vehicles, and equipment are designated as no smoking areas; employees who smoke must only do so in designated smoking areas.

Asbestos or Asbestos Containing Materials (ACM) Asbestos materials in good condition are safe unless asbestos fibres become airborne, which only happens when materials are damaged. Asbestos is particularly worrisome because, upon exposure, it can cause illness and even a type of cancer, mesothelioma, which affects the organs of the chest and stomach.

All works in connection with asbestos or ACM’s must be completed in accordance with the Kansas Department of Health & Environment rules and regulations. Only an “Accredited Asbestos Worker” may remove ACM’s at Dodge City Public Schools faculties. In addition, Kansas laws require awareness training every two years.

Electrical Safety Employees who face a risk of electrical shock or related injuries must be trained in appropriate electrical safety work practices. Only authorized workers will be allowed to perform electrical maintenance or repair work.

Training Training will be completed for all new employees of Dodge City Public School’s Maintenance Department prior to performing work for the school district. Additional training will be provided on an annual and monthly basis to ensure that workers understand the hazards of their occupation and ways to mitigate the risks involved.

Failure to comply with this policy will result in disciplinary action up to suspension and/or termination.

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Lockout/Tagout Program Whenever maintenance or servicing of machinery or equipment is carried out, all energy isolating devices will be locked out to prevent any unexpected start-up, energization, or release of stored energy that could cause injury. Only authorized and trained employees are permitted to perform the lockout in accordance with these procedures. However, all other employees are trained never to remove a lockout device/tag or attempt to start up a machine or piece of equipment that has been locked or tagged out. Dodge City Public Schools will use lockout devices as the preferred means of protecting employees.

Tags should be used only if it is impossible to use a lockout device. However, some other means of protection, such as disconnecting the power source, must be used together with the tag. If you are planning on using tags, you must indicate the types of alternative protective measures.

Responsibility The Maintenance and Grounds Supervisor is responsible for:

• Ensuring that appropriate lockout procedures are carried out during maintenance or servicing of machinery and equipment • Maintaining and updating lockout procedures • Assigning and training authorized personnel to carry out the lockout procedures

Lockout The following sequence of lockout will occur:

1. The authorized employee(s) will notify all affected employees that servicing or maintenance is required on the equipment and that the machine must be shut down and locked out. 2. The authorized employee will review the lockout procedures for the particular machine and will follow each step carefully. 3. If the machine or equipment is operating, the authorized employee will shut it down by the normal stopping procedure. 4. The energy isolating device(s) will then be deactivated.

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5. The energy isolating device(s) will be locked out with individual locks that identify the authorized person using the lock. 6. Stored or residual energy will be dissipated or restrained. 7. Test the equipment: Ensure that no personnel are exposed, then verify the

isolation by operating the normal start-up control or by testing to make certain the machine will not operate. Turn machine off again.

8. Conduct maintenance or servicing activities. Restoring Equipment to Service Once servicing is complete, follow these steps:

1. Check all around the machine to make sure that all maintenance items and tools have been removed and that the equipment components are operationally intact. 2. Check the work area to make sure all employees are removed from the area and cannot enter during this phase. 3. Verify that the controls are in neutral. 4. Remove the lockout devices and reenergize the machine. 5. Notify the affected employees that the servicing is completed and the machine is ready for use.

Training All affected employees must be trained annually by their supervisors to understand the basic concepts behind lockout/tagout procedures—particularly the importance of not circumventing the system or attempting to service equipment for which they are not authorized. Authorized employees must receive refresher training annually on the lockout and maintenance procedures for each specific piece of equipment for which they are responsible. Also, as new or modified equipment are acquired, authorized personnel must be thoroughly trained on the new procedures. FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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SHOP SAFETY Dodge City Public Schools intends to provide a safe and healthy working environment. To do this, we must constantly be aware of conditions in each individual’s work area that can produce injuries. No employee is required to work at a job that is not safe or healthful. The Shop Safety Policy will outline rules to help in accident prevention for all shop employees. General Safety Rules The following sections provide general guidelines and requirements for vehicle maintenance safety and have been prepared to assist you based on your job descriptions and nature of work.

Immediately report all unsafe conditions and equipment to management or to the assigned safety person.

Immediately report all accidents and injuries or illnesses to management. Any employee known or suspected of being under the influence of alcohol or drugs will not be allowed to continue work while in that condition.

Horseplay is not allowed.

Keep work areas free from accumulated debris and clutter.

Keep aisles and walkways clear at all times.

Stairways must be kept free from slip and trip hazards as well as any combustibles. All exit doors must remain unlocked and unobstructed during duty hours.

In the event of a fire, sound an alarm and evacuate the building. All employees hearing the fire alarm must evacuate the building and gather at a predetermined location.

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Ensure that access to fire extinguishers is not blocked or obstructed by any object or materials. Immediately clean up spills.

Use the proper lifting procedures:

Flammable Materials Smoking is prohibited near flammables and allowed in designated areas ONLY. on school

property or in school vehicles.

Solvents and all flammable liquids must be stored in appropriate containers and away from heat sources. All containers must be labeled with information about its hazardous contents.

Safety Data Sheets (SDS) are available and will be reviewed prior to using any new chemical material. The appropriate personal protective equipment must be worn (gloves, goggles, etc.).

SDS sheets are kept in the center of the shop area. Always clean up and dispose of spills promptly when working with a known substance.

Eyewash stations must be available, in working order, and have unobstructed access.

Rags contaminated with oil, grease, chemicals, etc., must be stored in a metal container with a self-closing lid.

ABRASIVE GRINDERS All bench and pedestal grinders should be permanently mounted.

Always wear eye protection when operating a grinder or when in the vicinity of grinding work. Do not operate a grinder that is missing tongue guards or tool rests.

Do not use grinding wheels that are chipped, cracked or deeply grooved.

Always “ring test” any new grinding wheel before installation.

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If a grinding wheel wobbles, discard it. Never try to stop a rotating wheel with your hand.

Flammables must be kept clear of grinding operations that produce sparks. Hand

Tools and Equipment

Do not used damaged or modified hand tools.

Keep all cutting tools sharp.

Never attempt to catch a falling sharp tool. Sharp or pointed tools such as screwdrivers, chisels, files, etc., must not be carried in pockets.

Portable Powered Tools and Equipment

Tools and equipment are to be used only by employees who have been properly trained and authorized to use them.

Electrical power tools must be the double-insulated or grounded type.

Never lift or carry electrical tools by the cord.

Do not operate electrical tools with wet hands or when standing on a wet floor. Tools with cut, frayed, or exposed wires must be repaired or taken out of service.

Never use extension cords or other 3-prong power equipment if the ground prong is missing.

Unplug powered equipment and tools before performing maintenance or service work.

Never disengage or override any safety guards or features on powered equipment.

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Welding, Cutting, and Brazing

Welding, cutting, and brazing equipment must only be used by trained and authorized employees. All cylinders must be kept away from heat sources.

Cylinders must be stored with the valve end up, with valve covers attached and secured to a wall, away from objects that may strike them. Always mark empty cylinders, close valves and place valve covers on cylinders.

When welding, wear a welding helmet with appropriate filters, welding gloves, long-sleeved shirt, and long pants. Refer to the Job Hazard Analysis for required personal protective equipment.

Service Pit Safety The service pit will be well ventilated to avoid any gas fumes building up in it (gas fumes are heavier than air.)

The open pit should be properly guarded to avoid employee fall-in.

Workers should never be inside the pit during a vehicle drives over.

FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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Dodge City Public Schools School Department: Analysis Completed By: Maintenance Chris Myer Maintenance & Grounds Supervisor

Date: July 1, 2014 Job Hazard Analysis: Ladder Use Required and/or Recommended Personal Protective Equipment (PPE): None Potential Hazard Specific Hazard Falling Same

Reviewed By:

Date:

Recommendations, Policies/Procedures, Engineering, PPE Use a well maintained fiberglass ladder and follow all safety warnings posted on the equipment; conduct a visual pre-use inspection of equipment.

Use the correct ladder for the job needed. Ensure that the ladder is positioned properly and not on an inclined area if possible. Face the ladder while climbing up and down the equipment; always using a three-point contact.

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Job Hazard Analysis: Operation of a Pressure Washer Required and/or Recommended Personal Protective Equipment (PPE): Protective Eyewear, Protective Gloves, Long Pants Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Breaks in the plug-in line. Electrical shock Inspect the electrical plug-in line prior to use.

Avoid spraying electrical devices. Burns Extremely hot water Employees should be properly trained prior

usage of the pressure washer. Injury to eyes Foreign particles, soap used with pressure Wear protective eyewear

washer Pin hole in the high pressure water hose Laceration or injection of chemical Inspect the pressurized water hose before

use. Directing the pressurized water hose at self or Laceration or injection of chemical Employees will be trained prior to using the other worker equipment.

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Job Hazard Analysis: Shoveling/Sanding Walkways after a Winter storm Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Slips Ice or snow Wear proper footwear, sand walks before

walking on them. Lifting injuries Over exertion Take small shovelfuls; take a slow and steady

pace.

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Job Hazard Analysis: Engine Fluid Checks Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses, gloves as needed Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burns Hot Fluids Under Pressure Never open engine compartment with engine

running. Always perform cold checks or let the engine cool completely before checking any fluids.

Burns Chemical Contact Avoid skin contact with all vehicle fluids. Wear

sturdy shoes, gloves and clothing which protect arms and legs.

Inhalation issues Hazardous Fumes Work in a well-ventilated area. Entanglements Moving machinery Never open engine compartment with engine

running. Cuts and Scrapes Sharp metal edges. Wear sturdy shoes, gloves and clothing which

protect arms and legs.

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Job Hazard Analysis: Lifting Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Bodily injury Muscle Strain Always check the weight of an object prior to

lifting it. If it seems heavy get help from another person, use a fork lift or a crane. Stretch and plan the path of travel before the lift.

Job Hazard Analysis: Hammer use. This may include driving nails, striking a chisel, use of a sledgehammer, driving a bearing on or off a shaft, forming metal or other uses. Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Injury to the eyes. Airborne foreign material. A hammer is considered an impact tool.

Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the

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potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated. Employees may wear an additional face shield if necessary.

Job Hazard Analysis: Drill use (drill press). This may include wood or metal materials. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Injury to the eyes. Foreign materials. Material released off a drill bit may cause

damage to the eye. If using a drill press be sure to secure the material in a clamp before drilling. The drill bit should also be inspected prior to use to avoid foreign flying material.

Injury to the hand, Laceration Drill bit. Tie back any long hair and tie back or remove

any loose clothing. Loose clothing or long hair has the potential to become wrapped around the drill bit and pull the operator into the moving parts of the drill.

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Job Hazard Analysis: Painting Required and/or Recommended Personal Protective Equipment (PPE): Wear long-sleeved, loose fitting clothing that covers all exposed skin. Wear a respirator and other PPE as recommended on the MSDS. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to the paint. Inhalation Properly ventilate the area where work is

taking place. Exposure to the paint. Skin and Eye Irritation Wash exposed skin areas thoroughly with

soap and water after handling. Do not wash skin or hands with paint thinner or lacquer thinner, use hand cleaner.

Fire Same Keep combustibles away from ignition

sources. Keep fire extinguisher near painting operations. No smoking allowed in or around painting area or paint storage area.

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Job Hazard Analysis: Boiler Maintenance and Repair Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, leather gloves, chemical resistant gloves when handling chemicals, work boots. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burns Pressurized steam or hot water Wear leather gloves.

Depending on the task being performed on the boiler, safety precautions should be taken. Follow manufacturer’s recommendations for safety procedures.

Laceration or amputation Blower blades. Lock and tagout the boiler prior to accessing

the combustion compartment. Some boilers have safety locks installed on them that shut down the blower.

Burns Natural gas or electrical powered flame. Lock and tagout the boiler by following

manufacturer’s recommendations for shut down.

Exposure to the harmful agents. Same Employees shall use grinders or wire brushes

to remove the harmful agents produced by the boiler.

Eye Injury Airborne particles Eye protection and gloves shall be worn. Exposure to chemicals Same Read the MSDS and label and follow

manufacturer’s recommendations when handling the chemical.

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Slips and Falls Oily or wet floor Wear slip-resistant footwear

Keep areas dry, clean and unobstructed, as much as possible.

Job Hazard Analysis: HVAC Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, leather gloves Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Explosion Same Lock and tag out the equipment. Employees

shall locate the gas or electrical fuels shut-off and follow manufacturer’s recommendations for shut down. If leaking gas is suspected, employees shall remove all ignition sources from the immediate area.

Lacerations or amputations Belts, motors, fan blades etc. Lock and tagout the equipment when

performing maintenance or repair work on HVAC units.

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Job Hazard Analysis: Asbestos Containing Materials (ACM) Required and/or Recommended Personal Protective Equipment (PPE): Half face respirator mask (in the event that removal is necessary.) with blue cartridge HEPA filter Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Inhalation Asbestos fibers Primarily, an outside contractor will be contacted for the removal of Asbestos Containing Materials (ACM). This is the recommended action in almost all cases. In the event that smaller areas of asbestos fibers will need to be removed, only an employee certified with Asbestos Inspector training will conduct the abatement of the ACM’s. A half-face respirator mask with MCEF 0.8 micron pore size cartridges will be used. Procedures for the removal of ACM’s will include wetting down the area when there is recognition of the harmful substance in the work area. It is extremely important that workers understand that asbestos is more harmful when the substance is dry and/or damaged. This may include the use of a high speed buffer on a floor. The ACM should be sucked up wet with a shop-vac, where it is not a hazard to the worker, and disposed of. Where drilling through tile, procedures shall include the use of an absorbent to mitigate the release of harmful agents. All workers affected by ACM’s shall undergo a

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2 Hour course on recognition of assumed asbestos.

Ingestion Asbestos fibers All food and drink items shall be removed from the immediate work area. Employees will also discontinue eating and drinking.

Job Hazard Analysis: Plumbing Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Explosion Natural Gas/Methane Gas Locate gas-shut-offs prior to work. Work in

well ventilated area. Eye Injury Airborne material Employees shall wear protective eyewear. Inhalation Hazards Chemicals/Methane gas Employees shall work in well ventilated areas

or provide a ventilation fan. Burns or scalds Hot water lines Lockout/tagout all hot water sources.

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Job Hazard Analysis: Wood Shop Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses are mandatory; Dust Masks and hearing conservation may be used as needed. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Injury to eyes Airborne sawdust Employees shall wear safety glasses at all

times when they work in the wood shop.

Dust Explosion Wood dust Workers will adhere to a strict housekeeping plan to ensure that the wood shop is cleaned after each use. Training on the hazards of a dust explosion will be reviewed with employees.

Fire Oily rags, materials that burn, etc. Place oily rags in a fire protective can with a lid. Maintain good housekeeping in your work area.

Kickback Wooden material Employees shall be trained prior to using the

wood shop equipment to avoid bodily harm.

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Job Hazard Analysis: Driving Required and/or Recommended Personal Protective Equipment (PPE): Seat belts Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Road Conditions, Other Drivers Other Drivers, Weather Drivers should evaluate road conditions and

traffic. Defensive Driving techniques should always be followed. All employees shall use the seatbelt when driving any school vehicle or other equipment that has seat belts installed.

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Job Hazard Analysis: General Concrete Work Required and/or Recommended Personal Protective Equipment (PPE): Long sleeved shirt, hard hat, gloves, work rubber boots, safety glasses. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Concrete burns and blisters Concrete Employees shall wear long sleeved shirt to

prevent dermal exposure to their skin. On warm days, employees may wear short sleeved shirts provided that they regularly rinse their skin off with water throughout the day. Employees shall wear rubber boots to protect their feet from exposure to the cement.

Injury to eyes Airborne Hazards Employees shall wear safety glasses at all

times when performing this task. Lifting Over exertion Take small shovelfuls of the cement; take a

slow and steady pace. Ask for help or use lifting equipment when necessary.

Head injury Overhead hazards, workplace hazards Employees shall wear a hard hat to protect

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Job Hazard Analysis: Use of a Jack Hammer Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, hearing protection, work boots Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Eye injury Airborne foreign material The jackhammer is considered an impact tool.

Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated. Safety glasses and work boots shall be worn the entire time the employee is operating the jack hammer.

Potential hearing loss Operating sound of the jackhammer. Hearing protection shall be worn by the

employee.

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Job Hazard Analysis: Operation of a Sawzall, Chop, Band, Table, or Radial-Arm Saws Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Laceration or amputation. Unguarded equipment Always make sure all guards are in place

before using the grinder. A portable grinder should have a guard above the stone to direct sparks and fragments. Employees shall be trained on the operation of the cutting equipment prior to working with the equipment.

Eye injury Airborne material. Employees shall eye protection.

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Job Hazard Analysis: Operation of an Acetylene Torch Required and/or Recommended Personal Protective Equipment (PPE): Eye Protection, hand protection Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burn Open flame, molten metal, splashing metal Eye protection shall be worn at all times. The

shade of the lens shall be #3-#8 depending on the work being done. In operations where the torch produces a visible yellow light it is desirable to use a lens that absorbs the yellow or sodium line in the visible light. Heat resistant gloves shall be worn. Other protective clothing shall be worn according to the needs of the job (ex: long sleeves). Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Keep a fire extinguisher on hand at all times Never allow anyone to watch you work with a torch unless they are using proper eye protective equipment.

Inhalation Fumes Ventilation shall be used when there is not

suitable natural ventilation.

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Fire Materials that burn Employees shall maintain good housekeeping

and remove all flammable materials in the immediate workspace.

Job Hazard Analysis: Arc or Wire Welding Required and/or Recommended Personal Protective Equipment (PPE): Eye protection, shade #10-#14 depending on the job. Welding gloves shall be worn. Proper clothing shall be worn according to the needs of the specific job. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Bodily or eye injury Heat, molten metal, sparks. Never wear polyester clothing when welding.

The artificial fibers can melt to the skin. Do not work on a wet floor or in a damp area; remember you are welding with electric current. Never allow anyone to watch you weld without proper PPE

Inhalation Fumes Always maintain proper ventilation. Electrical Shock Same Always make sure metal is properly grounded. Fire Materials that burn Employees shall maintain good housekeeping

and remove all flammable materials in the immediate workspace.

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Job Hazard Analysis: Electrical Work Required and/or Recommended Personal Protective Equipment (PPE): Electrical PPE will be determined by the Hazard Category of the energized unit(s). Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Shocks, Burns, and Arc-Flash Same When working on live parts or parts that have

not been determined to be “dead”, employees will be required to wear the proper PPE for the Hazard Category of the energized unit(s). Only qualified electricians are allowed to work on electric parts or equipment that have not been de-energized using approved lockout/tagout procedures. Live parts to which an employee may be exposed will be de-energized before the employee works on or near them.

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Job Hazard Analysis: Operation of Snow Blower, Lawn Mowers, Weed Eater Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses, Slip Resistant Tread Footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Slips Floor conditions. Employees shall wear slip resistant tread

footwear. Injury to the eyes Airborne foreign material. Employees shall wear eye protection to

protect them from airborne foreign material. Unguarded Machinery Mechanical moving devices on the equipment. Ensure that all equipment guards are in place

prior to working with the equipment. Employees should never work with equipment that they are unfamiliar with. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.

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Job Hazard Analysis: Mowing Grass and Chopping weeds Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, Hi-Visibility Shirt, Long Pants Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Possible eye injury. Airborne foreign material. Check area to be mowed for debris that could

be thrown by mower prior to mowing. Inhalation Particulates Dust masks are recommended and will be

provided for your use. Noise Lawn Mower Hearing protection is not required, but is

recommended. Laceration or amputation Lawn mower blade Never place a hand or foot in blade area of

mower. Severe bodily injury Struck by vehicle Employees shall wear a hi-visibility shirt.

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Job Hazard Analysis: Grinder use. This includes stationary or portable grinders. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses or face shield, long-sleeved shirt, and leather gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,


before using the grinder. A portable grinder should have a guard above the stone to direct sparks and fragments. A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue guard to prevent material from coming around the stone and striking the operator. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.

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Job Hazard Analysis: Battery Charging Required and/or Recommended Personal Protective Equipment (PPE): Goggles Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Possible explosion from flammable gas. Battery acid Make sure battery is venting properly and that

the charging area is well ventilated. Make sure the eye wash station available and in working condition.

Job Hazard Analysis: Window replacement and Light bulb changing Required and/or Recommended Personal Protective Equipment (PPE): None. Safety glasses and leather or cut resistant gloves are recommended and will be provided for your use. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Possible eye injury. Glass chips, sharp edges. Safety glasses are recommended because of

flying glass chips. Gloves are recommended due to sharp edges which pose a cut hazard.

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Job Hazard Analysis: Chemical Use Required and/or Recommended Personal Protective Equipment (PPE): Due to the wide variety of chemicals each school faculty may carry, it is impractical to list individual chemicals. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to hazardous chemicals. Ocular, dermal, inhalation, ingestion. MSDS and label requirements are a minimum

shall be followed. Job Hazard Analysis: Working at heights over 4 ft. from the walking surface. Required and/or Recommended Personal Protective Equipment (PPE): Protective railing or approved tie-off methods. Hard hats for employees working below who are exposed to falling debris/tools. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Falling Same as stated. When working at heights over 4 ft. from the

walking surface, protective railing and/or an approved tie-off method must be in place. Workers are encouraged to implement a

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scissor lift or other type of equipment to reach work at extreme heights.

Injury to head Falling debris/tools etc. Employees working below must wear hard

hats for protection.

Job Hazard Analysis: Handling gasoline/diesel or other flammable liquids Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses and chemical proof gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Explosion/Flammable Dermal, Ocular Never smoke around the fuel storage. Fuel

should not be stored or used near any open flame (including pilot lights), spark producing equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly with warm soapy water.

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Dodge City Public Schools School Department: Analysis Completed By: Reviewed By: Custodians James Trombley

Date: Date: Job Hazard Analysis: Ladder Use Required and/or Recommended Personal Protective Equipment (PPE): None Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Falling Same Use a well maintained wooden/fiberglass

ladder and follow all safety warnings posted on the equipment; conduct a visual pre-use inspection of equipment. Use the correct ladder for the job needed. Ensure that the ladder is positioned properly and not on an inclined area if possible. Face the ladder while climbing up and down the equipment; always using a three-point contact.

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Job Hazard Analysis: Sweeping/Buffing/Waxing Floors Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Slips and Trips Wet floors, cords etc. Employees should maintain good

housekeeping and remove all slip and trip hazards from the immediate work area to protect themselves, staff, and students. Proper slip resistant footwear must be worn.

Exposure to chemical Volatizing fumes Provide adequate ventilation to the work area

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Job Hazard Analysis: Operation of a Pressure Washer Required and/or Recommended Personal Protective Equipment (PPE): Protective Eyewear, Protective Gloves Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Breaks in the plug-in line. Electrical shock Inspect the electrical plug-in line prior to use.

Avoid spraying electrical devices. Burns Extremely hot water Employees should be properly trained prior

usage of the pressure washer. Injury to eyes Foreign particles, soap used with pressure Wear protective eyewear

washer

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Job Hazard Analysis: Shoveling/Sanding Walkways after a Winter storm Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Slips Ice or snow Wear proper footwear, sand walks before

walking on them. Lifting injuries Over exertion Take small shovelfuls; take a slow and steady

pace. Job Hazard Analysis: Cleaning Restrooms Required and/or Recommended Personal Protective Equipment (PPE): Disposable gloves Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to bloodborne pathogen diseases. Same Follow procedures for cleaning up human

body fluids. Use disinfecting cleaning materials. Wash hands thoroughly immediately after task is finished.

Exposure to chemical cleaning agents. Volatizing fumes. Provide adequate ventilation to the work area

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Job Hazard Analysis: Bodily Fluid Clean-up Required and/or Recommended Personal Protective Equipment (PPE): Disposable gloves, protective clothing, good sanitation, immediate absorbent cleanup materials, biohazard bags, custodial and hand sanitizing materials. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Contamination from Body Fluids Potentially Bloodborne Pathogen Diseases Avoid all contact with body fluid. Use janitorial

absorbent compound to cover and absorb the fluid. Clean up absorbent material containing body fluid. Dispose of material in the bag. Dispose of gloves. Disinfect contaminated area with approved janitorial disinfectant. ash and sanitize hands.

Job Hazard Analysis: Engine Fluid Checks Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses, gloves as needed Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burns Hot Fluids Under Pressure Never open engine compartment with engine

running. Always perform cold checks or let the engine cool completely before checking any fluids.

Burns Chemical Contact Avoid skin contact with all vehicle fluids. Wear

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sturdy shoes, gloves and clothing which protect arms and legs.

Inhalation issues Hazardous Fumes Work in a well-ventilated area.

Entanglements Moving machinery Never open engine compartment with engine

running. Cuts and Scrapes Sharp metal edges. Wear sturdy shoes, gloves and clothing which

protect arms and legs. Job Hazard Analysis: Lifting Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Bodily injury Muscle Strain Always check the weight of an object prior to

lifting it. If it seems heavy get help from another person, use a fork lift or a crane. Stretch and plan the path of travel before the lift.

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Job Hazard Analysis: Hammer use. This may include driving nails, striking a chisel, use of a sledgehammer, driving a bearing on or off a shaft, forming metal or other uses. Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Injury to the eyes. Airborne foreign material. A hammer is considered an impact tool.

Employees should be especially concerned when striking hardened steel such as a chisel or a bearing. Slivers of steel have the potential to fly off of the object being struck with enough force to penetrate the skin and outer layers of muscle. The eye may very easily be penetrated. Employees mat wear an additional faceshield if necessary.

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Job Hazard Analysis: Drill use (drill press). This may include wood or metal materials. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Injury to the eyes. Foreign materials. Material released off a drill bit may cause

damage to the eye. If using a drill press be sure to secure the material in a clamp before drilling.

Injury to the hand, Laceration Drill bit. Tie back any long hair and tie back or remove

any loose clothing. Loose clothing or long hair has the potential to become wrapped around the drill bit and pull the operator into the moving parts of the drill.

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Job Hazard Analysis: Painting Required and/or Recommended Personal Protective Equipment (PPE): Wear long-sleeved, loose fitting clothing that covers all exposed skin. Wear a respirator and other PPE as recommended on the MSDS. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to the paint. Inhalation Properly ventilate the area where work is

taking place. Exposure to the paint. Skin and Eye Irritation Wash exposed skin areas thoroughly with

soap and water after handling. Do not wash skin or hands with paint thinner or lacquer thinner, use hand cleaner.

Fire Same Keep combustibles away from ignition

sources. Keep fire extinguisher near painting operations. No smoking allowed in or around painting area or paint storage area.

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Job Hazard Analysis: Boiler Maintenance and Repair Required and/or Recommended Personal Protective Equipment (PPE): Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Job Hazard Analysis: Mowing Grass and Chopping weeds Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, Hi-Visibility Shirt Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Possible eye injury. Airborne foreign material. Check area to be mowed for debris that could

be thrown by mower prior to mowing.

Inhalation Particulates Dust masks are recommended and will be provided for your use.

Noise Lawn Mower Hearing protection is not required, but is

recommended. Laceration or amputation Lawn mower blade Never place a hand or foot in blade area of

mower. Severe bodily injury Struck by vehicle Employees shall wear a hi-visibility shirt.

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Job Hazard Analysis: Operation of Snow Blower, Lawn Mowers, Weed Eater Required and/or Recommended Personal Protective Equipment (PPE): Safety Glasses, Slip Resistant Tread Footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Slips Floor conditions. Employees shall wear slip resistant tread

footwear. Injury to the eyes Airborne foreign material. Unguarded Machinery Mechanical moving devices on the equipment. Ensure that all equipment guards are in place

prior to working with the equipment. Employees should never work with equipment that they are unfamiliar with. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.

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Job Hazard Analysis: Driving Required and/or Recommended Personal Protective Equipment (PPE): Seat belts Potential Hazard Specific Hazard Recommendations, Policies/Procedures,



Job Hazard Analysis: Grinder use. This includes stationary or portable grinders. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses or face shield, long-sleeved shirt, and leather gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,


before using the grinder. A portable grinder should have a guard above the stone to direct

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sparks and fragments. A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue guard to prevent material from coming around the stone and striking the operator. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.


Engineering, PPE Possible explosion from flammable gas. Battery acid Make sure battery is venting properly and that

the charging area is well ventilated. Make sure the eye wash station available and in working condition.

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Job Hazard Analysis: Window replacement and Light bulb changing Required and/or Recommended Personal Protective Equipment (PPE): None. Safety glasses and leather or cut resistant gloves are recommended and will be provided for your use. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Possible eye injury. Glass chips, sharp edges. Safety glasses are recommended because of

flying glass chips. Gloves are recommended due to sharp edges which pose a cut hazard.

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Job Hazard Analysis: Chemical Use Required and/or Recommended Personal Protective Equipment (PPE): Due to the wide variety of chemicals each school faculty may carry, it is impractical to list individual chemicals. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Exposure to hazardous chemicals. Ocular, dermal, inhalation, ingestion. MSDS and label requirements are a minimum

shall be followed.

Job Hazard Analysis: Working at heights over 4 ft. from the walking surface. Required and/or Recommended Personal Protective Equipment (PPE): Protective railing or approved tie-off methods. Hard hats for employees working below who are exposed to falling debris/tools. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Falling Same as stated. When working at heights over 4 ft. from the

walking surface, protective railing and/or an approved tie-off method must be in place.

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Workers are encouraged to implement a scissor lift or other type of equipment to reach work at extreme heights.

Injury to head Falling debris/tools etc. Employees working below must wear hard

hats for protection. Job Hazard Analysis: Handling gasoline/diesel or other flammable liquids Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses and chemical proof gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Explosion/Flammable Dermal, Ocular Never smoke around the fuel storage. Fuel

should not be stored or used near any open flame (including pilot lights), spark producing equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly with warm soapy water.

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Employee Acknowledgement - District Safety Manual TRANSPORTATION

Employee Initials Date Statement/Policy: __________ __________ General Safety Policy Statement __________ __________ General Safety Rules __________ __________ Accident, Injury, Illness and Near-Miss Reporting

Procedures __________ __________ Fall Prevention Program __________ __________ Hazardous Communication Program __________ __________ Personal Protective Equipment (PPE) Policy __________ __________ Safety Violation & Disciplinary Action __________ __________ Fleet Safety Policy

Online Safety Tests: __________ __________ M-028 Slips, Trips, and Falls Prevention __________ __________ M-113 Hand Safety This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities.

I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice. __________________________________________________ _____________________________________________ __________________ Employee Signature Date __________________________________________________

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FLEET SAFETY POLICY

Fleet Safety Operating a school bus is both a privilege and responsibility - it is not a right! Drivers are responsible for operating the School District’s vehicles according to local and state laws.

Specifically through this Fleet Safety Program we wish to: Establish a Zero (at fault) Accident Goal;

Prevent vehicle accidents and injuries to employees and drivers and students; Minimize insurance costs

Driver Qualifications A minimum commercial driver’s license class A or B with a passenger, air brake, and school bus endorsements is required of all bus drivers. In addition, drivers are mandated to undergo a DOT physical examination and maintain a medical certification from a certified person licensed to practice medicine and surgery. Six hours of training must be completed before a driver is allowed to transport students; however, the second six-hour block may be completed while transporting students, so long as the appointed driver-trainer accompanies the trainee on the bus route or activity trip.

In addition, drivers will adhere to the following general safety rules: Seat must be used at all times;

Drivers must never operate a school district vehicle while under the influence of alcohol or a controlled substance. Use of a cell phone is strictly prohibited (If you choose to carry your cell phone on the bus with you, it is your responsibility to place the phone on silent before you leave on route. Ear pieces will not be worn while on route.).

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Motor Vehicle Record Because your position requires job-related driving, our policy requires you to maintain a motor vehicle record (MVR) that meets or exceeds the grading requirements outline below. Bus drivers will immediately report all personal traffic violations, whether in your personal vehicle or an USD 443 vehicle/school bus, to the supervisor or assistant supervisor of transportation. Dodge City Public Schools will examine MVR’s prior to your start date, and at least annually thereafter. The following guidelines will be used:

One (1) moving violation in the previous thirty-six (36) month period = Written Warning Two (2) moving violation in the previous thirty-six (36) month period= Three (3) day suspension without pay Three (3) moving violation in the previous thirty-six (36) month period= Termination

All drivers are required to notify the transportation supervisor in writing of any and all moving violations within the ten (10) days of conviction. Failure to do so could result in termination. Rules of the Road All employees are expected to drive in a safe and professional manner at all times. Observe legally permitted speeds, and adjust speed accordingly for road

conditions, heavy traffic, and/or adverse weather. Obey all federal, state, and local traffic laws. Practice defensive driving at all times. Observe safe following distances. Take extra precaution and drive at posted speed limits through construction zones.

Lubrication, Maintenance, and Repair Records: The Transportation Supervisor shall be responsible for all maintenance and repair records for vehicles used for student transportation. The Head Mechanic supervises vehicle maintenance staff. He processes repair requests and assigns work to the mechanics and others as necessary. All maintenance and repair work shall be documented on any vehicle operated by Dodge City Public Schools. These records shall be maintained at the location; records will be documented.

Maintenance Activities Change engine oil, replace oil filter Lube chassis Lube U-Joints when needed Clean engine air filter and replace if needed Check all liquid levels Inspect tires for wear Rotate tires as needed

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Change tires when tread bar indicates or when tread is less than 2/32 inch in front; 4/32 inch in any of the rear tires, with approval from management Inspect cooling system and hoses Change engine coolant per manufactures recommendations Inspect steering linkage, suspension, brake pads/shoes/drums Adjust Brakes - qualified person Change oil in differentials as per manufactures recommendations Inspect exhaust system and heat shields Change transmission fluid and filter according to manufactures recommendations Change fuel filter per manufactures recommendations Check and repair lights and reflectors as needed Check battery - posts and cables - clean if corroded Windshields - Replace when crack impairs driver visibility, repair pits and chips Wiper Blades - replace annually or more often when needed

Daily Inspection Drivers of school vehicles must inspect the vehicles before and after use to make sure it is in safe operating condition and all equipment is in place and in working order. Inspections shall be documented and will include checking the following:

Under the Hood: Engine oil Coolant level Hoses & leaks Power steering & transmission fluids Windshield & washer fluid level 40 Belts for tightness & excessive wear Cracked/worn electrical wiring Brake Fluid Inside Safety Check: Horn Fuses Mirrors Brakes Seat frames and cushions Emergency exits and buzzers Fans - defroster & heater Lights - interior & dash Gauges - fuel, oil, volt, water temperature, warning & speedometer Windshield washer & wipers Safety equipment - first aid kit Fire extinguisher & reflectors Radio check & bus cleanliness

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Walk Around Check: Fluid leaks, mirrors Exhaust system, tires and wheels Emergency exits & buzzers Marker and clearance lights, headlights Battery compartment Fuel cap, stop arm, alternating flashers, turn signals, and emergency flashers Windshield & windows

Training Training will be completed for all new employees of Dodge City Public School’s Transportation Department prior to performing work for the school district. Transportation Department employees are required to attend at least 10 safety meetings per year for all school transportation employees. All regular school bus drivers, substitute drivers, and activity bus drivers are to attend, as well as drivers of passenger vehicles, if that is part of their primary job responsibilities.

Driver Training Requirements Every school bus driver or person driving a school motor vehicle for student transportation, except employees of the school who drive school motor vehicles to provide student activity transportation in conjunction with their other supervisory duties shall comply with the following requirements:

School bus drivers shall undergo a minimum of 12 hours training in a school bus. An approved First Aid and CPR course (certification shall be kept current). A vehicle accident prevention course (Defensive Driving) and re-certification every three years.

Failure to comply with this policy will result in disciplinary action up to suspension and/or termination. ________________________________________ -------------------------------------- Supervisor Signature Date

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Dodge City Public Schools School Department: Analysis Completed By: Reviewed By: Transportation Diana Loera Transportation Supervisor

Date: July 1, 2014 Date: Job Hazard Analysis: School Bus Driver Required and/or Recommended Personal Protective Equipment (PPE): Workers should wear proper footwear during winter weather conditions. Seat belts must be worn. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,



Physical Assault Unruly Students, intruder Follow School’s Conduct Policy Slips and Falls Icy conditions Avoid hazardous walkways, wear proper

winter footwear.

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Job Hazard Analysis: Operation of a Pressure Washer Required and/or Recommended Personal Protective Equipment (PPE): Protective Eyewear, Protective Gloves, Long Pants Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Breaks in the plug-in line Electrical Shock Inspect the electrical plug-on line prior to use. Avoid spraying electrical devices. Burns Extremely hot water Employees should be properly trained prior to Usage of the pressure washer. Injury to eyes Foreign particles, soap used with Wear protective eyewear. Pressure washer Pin hole in the high pressure water hose Laceration or injection of chemical Inspect the pressurized water hose before use. Directing the pressurized water hose at Laceration or injection of chemical Employees will be trained prior to using the self or others equipment.

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Engineering, PPE

Possible explosion from flammable gas Battery acid Make sure battery is venting properly and That the charging area is well ventilated. Make sure the eye wash station is available and in working condition. Job Hazard Analysis: Working under vehicles or equipment Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, jack stands Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Injury to eyes Falling debris Wear protective eyewear Falling equipment Failure to use jack stands properly Jack stands or other form of backup protection shall be used in case of jack failure. Brakes shall be set or other means utilized to prevent movement of the vehicle. The truck service pit should always be used as a safe alternative to working underneath vehicles if possible.

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Job Hazard Analysis: Handling Solvent Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses and nitrile gloves Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Exposure to the hazardous chemical Dermal, Other It is important to know that solvent is a combustible liquid and all flammables and ignition sources should be kept far away. Job Hazard Analysis: Engine Fluid Checks Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses, gloves as needed Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Burns Hot fluids under pressure Never open engine compartment with engine running. Always perform cold checks or let the engine cool completely before checking any fluids. Burns Chemical contact Avoid skin contact with all vehicle fluids. Wear sturdy shoes, gloves and clothing which will protect arms and legs. Inhalation issues Hazardous fumes Work in a well-ventilated area. Entanglements Moving machinery Never open engine compartment with engine running.

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Cuts and Scrapes Sharp metal edges Wear sturdy shoes, gloves and clothing which protect arms and legs. Job Hazard Analysis: Lifting Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Bodily injury Muscle strain Always check the weight of an object prior to lifting it. If it seems heavy get help from another person, use a fork lift or a crane. Stretch and plan the path of travel before the lift. Job Hazard Analysis: Chemical Use Required and/or Recommended Personal Protective Equipment (PPE): Due to the wide variety of chemicals each school facility may carry, it is impractical to list individual chemcials. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Exposure to hazardous chemicals Ocular, dermal, inhalation, ingestion MSDS and label requirements are the minimum that shall be followed.

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Job Hazard Analysis: Working at heights over 4ft. from the walking surface Required and/or Recommended Personal Protective Equipment (PPE): Protective railing or approved tie-off methods. Hard Hats for employees who are exposed to falling debris/tools. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Falling Same as stated When working at heights over 4 ft. from the walking surface, protective railing and/or an approved tie-off method must be in place. Workers are encouraged to implement a scissor lift or other type of equipment to reach work at extreme heights. Injury to head Falling debris/tools etc. Employees working below must wear hard hats for protection. Job Hazard Analysis: Handling gasoline/diesel or other flammable liquids Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses and chemical proof gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Explosion/Flammable Dermal, Occular Never smoke around the fuel storage. Fuel should not be stored or used near any open flame (including pilot lights), spark producing equipment, or any other source of ignition. Proper ventilation should be in place when handling gasoline/diesel or any other flammable

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material. Gasoline and some of its components have also been suspected of causing cancer. If skin or clothing is exposed to gasoline, wash thoroughly at one with warm soapy water. Job Hazard Analysis: Tire changing and repair Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Bodily injury Trajectory of the tire and its Workers should be properly trained prior to components in the event of tire changing and repair. an explosion Employees should always use a restraining device when inflating or deflating tires for added protection. Muscle strain Always check the weight of an object prior to lifting it. If it seems heavy get help from another person. Stretch and plan the path of travel before the lift.

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Job Hazard Analysis: Operation of an Acetylene Torch Required and/or Recommended Personal Protective Equipment (PPE): Eye protection, hand protection Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Burn Open flame, molten metal, Eye protection shall be worn at all times. The splashing metal shade of the lens shall be #3-#8 depending on the work being done. In operations where the torch produces a visible yellow light it is desirable to use a lens that absorbs the yellow or sodium line in the visible light. Heat resistant gloves shall be worn. Other protective clothing shall be worn according to the needs of the job (ex: long sleeves). Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Keep a fire extinguisher on hand at all times. Never allow anyone to watch you work with a torch unless they are using proper eye protective equipment. Inhalation Fumes Ventilation shall be used when there is not suitable natural ventilation. Fire Materials that burn Employees shall maintain good housekeeping and remove all flammable materials in the immediate workspace.

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Job Hazard Analysis: Arc or Wire Welding Required and/or Recommended Personal Protective Equipment (PPE): Eye protection, shade #10-#14 depending on the job. Welding gloves shall be worn. Proper clothing shall be worn according to the needs of the specific job. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Bodily or eye injury Heat, molten metal, sparks Never wear polyester clothing when welding. The artificial fibers can melt to the skin. Do not work on a wet floor or in a damp area; remember you are welding with electric current. Never allow anyone to watch you weld without proper PPE. Inhalation Fumes Always maintain proper ventilation. Electrical shock Same Always make sure metal is properly grounded. Fire Materials that burn Employees shall maintain good housekeeping and remove all flammable materials in the immediate workspace.

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Job Hazard Analysis: Grinder use. This includes stationary or portable grinders. Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses or face shield, long-sleeved shirt, and leather gloves. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Laceration or amputation Unguarded equipment Always make sure all guards are in place before using the grinder. A portable grinder should have a guard above the stone to direct the sparks and fragments. A bench or stationary grinder shall have a tool rest not more than 1/8th inch from the stone as well as a tongue and guard to prevent material from coming around the stone and striking the operator. Untrained employees will undergo a short review of how to operate the equipment prior to working with it.

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Job Hazard Analysis: Window replacement and light bulb changing Required and/or Recommended Personal Protective Equipment (PPE): Safety glasses and leather or cut resistant gloves are recommended. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Possible eye injury Glass, chips, sharp edges. Safety glasses are recommended because of flying glass chips. Gloves are recommended due to sharp edges which pose a cut hazard.

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Employee Acknowledgement - District Safety Manual FOOD SERVICE

Employee Initials Date Statement/Policy __________ __________ General Safety Policy Statement __________ __________ General Safety Rules __________ __________ Accident, Injury, Illness and Near-Miss Reporting

Procedures __________ __________ Fall Prevention Program __________ __________ Hazardous Communication Program __________ __________ Personal Protective Equipment (PPE) Policy __________ __________ Safety Violation & Disciplinary Action __________ __________ Kitchen Safety Policy Online Safety Tests: __________ __________ M-113 Hand Safety __________ __________ M-028 Slips, Trips, and Fall Prevention This is to acknowledge my responsibility to read and familiarize myself with the above listed policies and/or guidelines as they pertain to my job responsibilities.

I further understand that the guidelines/policies/training listed above may be amended, modified or discontinued at any time by the discretion of USD 443, without notice. __________________________________________________ Employee Signature Date

__________________________________________________ Supervisor Signature Date

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Kitchen Safety Policy General Statement Dodge City Public Schools is committed to meeting their obligations toward providing a safe workplace for the Kitchen Staff. The aim of this statement is to ensure that all reasonable practical steps are taken to secure the safety & welfare of all employees using the kitchen. All Kitchen staff will be able to make themselves fully aware of relevant safety issues, safe working practices, food safety, HACCP procedures, cleaning schedules, risk assessments and fire safety. A suitable management structure is in place to make sure arrangements are monitored so that an effective response can be made to any issues or incidents. Training needs will be identified and appropriate training will be given to all affected staff. Organization and Responsibilities The day to day responsibility for all school related safety issues rests with the Nutrition Manager who will provide:

Positive leadership and a focal point of reference for relevant

matters Ensure an effective communication network Help to develop procedures to monitor effectiveness of the management of Safety

Manual Policies. Review the Safety Manual and Job Safety Analysis as necessary for effectiveness. Provide appropriate first aid supplies.

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Kitchen Managers have the responsibility to enforce the Safety Manual procedures and safe work habits in the Kitchen, in particular:

Establishing safe working practices. Resolve problems related to workplace safety. Ensuring that the Job Hazard Analysis’ are carried out as required. Ensuring sufficient information, instruction and training is provided to enable staff to contribute positively towards their own safety.

All Dodge City Public Schools Kitchen Staff has responsibilities that apply in the Kitchen area which include:

Take reasonable care of their own safety Continuously cooperate with Dodge City Public Schools toward provided a safe working environment. Observe standards of good housekeeping and cleanliness. Dress consistently with Dodge City Public Schools Hygiene and Safety rules.

Act in a manner that compliments safe working habits. Know and follow all Dodge City Public Schools policies and procedures related to workplace safety. Use appropriate protective clothing and guards.

Handling Chemicals and Cleaning Materials

The Hazardous Communication Policy developed by Dodge City Public Schools places a duty on the Nutrition Department to assess risks and control hazards of chemical and cleaning materials. Additionally, the Job Hazard Analysis is carried out for the chemical and cleaning materials used in the workplace, and the measures to be taken to ensure no harm is done to employees, visitors, or students. Employees, visitors and students are at liberty to ask for, and Dodge City Public Schools is responsible for producing, Personal Protective Equipment for the handling of any chemical or cleaning material used on school premises.

In dealing with any chemical or cleaning equipment, it is vital that Kitchen Staff, students and visitors wear the appropriate Personal Protective Equipment (PPE). Facilities and kitchen staff are able to provide gloves and specialized equipment for dealing with hazardous materials; but it is each person’s responsibility to ensure that the appropriate PPE is used for their own protection and the protection of others.

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Footwear Protection Program Dodge City Public School Nutrition Staff will be required to wear an approved slip resistant and water resistant protective foot wear.

Provision and Use of Kitchen Equipment Anyone who uses kitchen work equipment must be trained on how to use that equipment safely including the methods of use, the risks which may be entailed, and the precautions to be taken. Kitchen Managers and their staff that may be using work equipment must also be informed in the safe use of the equipment, risks which may be entailed and the precautions to be taken. The aim in training employees is to enable them to make informed assessments about the limitations of the equipment and its suitability for the proposed use. Operators are required to know:

What the machine’s main dangers are and how its safeguards work;

How to start, operate and stop the machine safely; What Personal Protective Equipment to wear and what not to wear. (e.g., loose clothing, unbound long hair, etc.); How to load and unload the machine’s components; How to clean the machine and how to work safely with cleaning fluids.

Potential injuries from operating kitchen equipment may include cuts and punctures from sharp blades on equipment or sharp kitchen implements such as knives. Amputations and crushed hands or fingers may even occur from moving machine parts. Shocks from electrical equipment and even the possibility of electrocution and death have been known to exist in the kitchen workplace.

Machinery Guarding To protect you from these machine hazards, many pieces of kitchen equipment are equipped with some type of guarding to provide a barrier between you and the machine hazards.

When working with any kitchen machinery with hazardous moving parts, make sure

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equipment guards are in place and working properly. Never remove or disable a machine guard. Report missing or inoperative guards, and don’t use the equipment until guards are replaced or repaired. Know where both your hands are all the time you are working with kitchen equipment with

hazardous moving part; that way, the hand you’re not using to work the equipment will not be accidentally placed in danger.

When maintenance or repair work must be performed where mechanical hazards are present, Lockout/Tagout procedures must be implemented.

Sharp Kitchen Implements.

Knives and other sharp or pointed kitchen implements such as knives, industrial blenders, slicers etc. can cause cuts and punctures, and must be handled with caution. Employees are directed to always use the right knife or cutting tool for the job.

Keep knives and other bladed implements sharp. Cutting boards, or other solid surface, should be used at all times. Knives and other sharp kitchen implements should remain visible while in use. Store knives and sharp implements properly in racks with the blades covered. Proper wire mesh gloves should be used anytime that maintenance or cleaning of the slicers, mixers, or dicing equipment.

Electrical Safety in the Kitchen

Because kitchen appliances and other equipment are powered by electricity, there is a danger of electrical shock and even electrocution. Employees should follow general electrical safety practices which include:

Never touch anything electrical (equipment, outlets, plugs, or switches) with wet hands or while standing on a wet floor. Regularly inspect electrical equipment, including cords and plugs, before use to make sure it’s all in good condition and safe to use. Report any equipment that is damaged or not operating properly. Ensure that outlets or circuits are not overloaded potentially causing an electrical fire. Avoid operating kitchen equipment near sinks or water. Equipment that must be operated near water or in wet areas should be plugged into a

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ground fault circuit interrupter (GFCI) outlet to prevent shocks and electrocution.

Working Safely with Equipment That Gets Hot

All Kitchen Staff that work around hot equipment are in danger of suffering severe burns. It is important that Kitchen Managers and Staff understand the dangers and take steps towards minimizing burns in the workplace.

Employees are directed to wear thermal mitts to prevent burns when using ovens and ranges or any other times where there is an opportunity to rub against hot surfaces. Safe work habits and procedures should take place to avoid splashes of hot liquids. Kitchen Staff should avoid exposure to hot steam if possible.

Slips, Trips, and Falls The single most common cause of injuries at work is caused by a result of a slip or trip.

There is a lot each member of the Kitchen Staff can do to prevent themselves and others from slipping, tripping, or falling. The following is a list of common slip and trip hazards, and suggested actions for helping to avoid these risks:

Hazard Suggested Acton Spillage of Wet or Dry Substances Clean up spills immediately. If liquid is greasy,

ensure a suitable, accurate, cleaning agent is used. After cleaning, the floor may be wet for some time. Use the appropriate warning signs to tell people the floor is still wet and arrange alternative bypass routes.

Trailing Cables Position equipment to avoid cables crossing

pedestrian routes. Use cable covers to securely fix to surfaces, or otherwise restrict access to prevent contact with the trip hazards.

Miscellaneous Rubbish (e.g., plastic bags) Keep all areas clear; remove rubbish regularly so

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as not to allow it to build up. Rugs/Mats Ensure rugs/mats are securely fixed and do not

have curling edges.

Slippery Surfaces Assess the cause of the slipperiness and treat it accordingly. For example, the surface may need to be treated chemically, or an appropriate cleaning method utilized.

Poor Lighting Improve the placement of occasional lighting

and/or maximize strength of overhead lights. Change bulbs when necessary.

Slopes Improve lighting and visibility, provide handrails,

and use floor markings on and near all sloping surfaces.

Smoke/Steam Eliminate or control this risk by improving

ventilation, or redirecting it away from risk areas. Give warning whenever smoke or steam arises.

Unsuitable Footwear Ensure workers choose suitable footwear,

particularly footwear with the correct type of slip- resistant sole, for carrying out their daily tasks.

Lifting / Manual Handling

Any object or load to be lifted or moved must be inspected for sharp edges and wet patches. If the object or load has sharp or splintered edges, gloves must be worn. The route over which the object or load is to be lifted should be inspected to ensure it is free of obstructions.

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For safe lifting and manual handling, employees should keep the following tips in mind: Check load characteristics - weight, size, position, destination. Be aware of personal limitations, and always ask for assistance when necessary. Take a secure grip of any object you intend to lift. Keep back straight and knees bent when lifting. Keep arms close to the body and chin tucked in when lifting or moving objects. Be aware of your body weight and how to use it to advantage. Co-ordinate two or more persons handling an object if necessary. The use of push carts should always be implemented by Kitchen Staff when available.

Staff should not attempt to obtain items from shelves which are beyond their reach. A ladder or stepping stool should be used. Employees should not use chairs or any makeshift device for climbing and should never climb up the shelves themselves. FAILURE TO FOLLOW THE POLICIES LISTED ABOVE WILL RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION OF EMPLOYMENT.

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I have read and to the best of my ability understand the information included in this Kitchen Safety Policy.

___________________________ _____________________

Employee Name Date

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Dodge City Schools School Department: Analysis Completed By: Reviewed By: Kitchen Kathy Konrade Nutrition Supervisor

Date: July 1, 2014 Date: Job Hazard Analysis: Food Preparation and Serving Required and/or Recommended Personal Protective Equipment (PPE): Latex or Nitrile gloves (food safety gloves), hair restraint, apron, slip resistant tread footwear, hot mitts (hot mitt sleeve), long length pants. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE Burns Contact with hot surfaces and materials. Always use hot pads or hot mitts. Do not

touch hot surfaces Assume all pots, pans and their handles are hot. Keep pot handles away from burners. Do not leave metal spoons in hot pots or pans.

Burns and scalds Splashes and spills. Wear approved footwear, long pants, and

protective apron. Do not lean over boiling pots or reach over a hot stove. Open lids of hot pots away from you. Do not use a wet cloth to lift the lid off a hot pot. Use appropriate oven mitts when handling hot objects. Open hot faucets slowly to prevent splashing. Open steam doors away from face.

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Slips and falls Slip hazard from spills and/or dropped items Clean up spills immediately. Move dropped

on the floor. items away from the walking and standing surface. Clean up spilled food, chopped items, immediately.

Job Hazard Analysis: Mopping Required and/or Recommended Personal Protective Equipment (PPE):

Cuts Use of knives Make sure knives and cutting devices are sharp. Use the right knife for the job. Use a proper cutting board. Cut away from your body. Carry a knife with point down. Carry only one knife at a time. Do not try to catch a falling knife. Do not carry a knife when carrying other objects. When laying knife down, place them with the sharp edge directed away from you. Never put knives in sink.

General Slips, Trips and Falls Same Keep floors uncluttered, clean, dry, and non-

slippery. Immediately remove any obstructions. Keep equipment and cabinet doors closed. Wear proper footwear.

Bodily Injury Muscle Strain Kitchen employees should stack food and

supplies orderly and without chances for the products to fall on workers. Push carts should always be implemented.

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Non-neutral postures Standing for long periods of time. Employees are encouraged to use anti-fatigue

safety mats to relieve bodily stress on employees.

Job Hazard Analysis: Lifting Required and/or Recommended Personal Protective Equipment (PPE): Slip resistant tread footwear. Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Bodily Injury Muscle Strain Always check the weight of an object prior to lifting it.

If it seems heavy, get help from another person, use the push carts at all times. Stretch and plan the path of travel before the lift.

Job Hazard Analysis: Operation, maintenance, repairs of slicers, mixers and dicing equipment. Required and/or Recommended Personal Protective Equipment (PPE): Wire mesh gloves when cleaning or performing maintenance.

Potential Hazard Specific Hazard Recommendations, Policies/Procedures,

Engineering, PPE

Laceration or amputation Cuts from the equipment Employees should complete training prior to 125

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operating the equipment. Unplug the power source before cleaning equipment. Make sure all guards and safety devices are in place before operation. Wear wire mesh protective gloves when cleaning the equipment or performing maintenance.

Job Hazard Analysis: Clean-up of student trays or other partially consumed food. Required and/or Recommended Personal Protective Equipment (PPE): Latex or nitrile gloves (food service gloves) Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Exposure to bloodborne diseases Partially consumed food Always wear food service gloves when handling Student trays after use. Wash hands thoroughly After handling trays, garbage bags, and returned Food trays.

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Job Hazard Analysis: Chemical Use Required and/or Recommended Personal Protective Equipment (PPE): Due to the wide variety of chemicals each school facility may carry, it is impractical to list individual chemicals. Read the MSDS and the label. Always use the PPE recommended by the manufacturer. Common requirements may be goggles, gloves (appropriate for the chemical) and other protective clothing.

Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE

Exposure to hazardous chemicals Ocular, dermal, inhalation, ingestion MSDS and label requirements are a minimum and shall be followed. Job Hazard Analysis: Mopping Required and/or Recommended Personal Protective Equipment (PPE): Slip Resistant Footwear Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE

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Slips and Falls Wet Floors Warning signs of wet floors will be placed At entrances to wet areas to warn employees, Students, and visitors of the harmful conditions. Employees shall wear slip resistant footwear. Job Hazard Analysis: Dishwashing Required and/or Recommended Personal Protective Equipment (PPE): None Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Burns Splashes from hot water Always allow freshly washed dishes to cool Down for a few moments to avoid burns. Ensure that splashguards are in place where Applicable.

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Job Hazard Analysis: Oven Cleaning Required and/or Recommended Personal Protective Equipment (PPE): Oven mitts, long rubber gloves for cleaning, eye protection. Potential Hazard Specific Hazard Recommendations, Policies/Procedures, Engineering, PPE Burns Hot Surfaces Wear oven mitts if necessary. Allow oven to Cool completely. Dermal, injuries to eyes Exposure to oven cleaning chemicals Only use oven cleaner in well ventilated areas. Avoid spraying oven cleaner directly on pilot in

oven if gas oven.

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Date: May 13, 2019

Subject: 2019-2020 Substitute Teacher Handbook Revisions

Initiated By: Dr. Ramona Nance, Executive Director of Human Resources

Attachments: Draft copy of 2019-2020 Substitute Teacher Handbook

Reviewed By: Human Resources Staff

BACKGROUND INFORMATION: The district’s Substitute Teacher Handbook is reviewed annually and distributed to substitute teachers after interviewing with the Executive Director of Human Resources. The handbook is also available on our website under the Employment tab. CURRENT CONSIDERATIONS: The only updates needed to the handbook other than dates and administrator names is the name of the new Substitute Teacher Management System (Frontline). These changes have been made in the handbook with information available at this time. As new administrators are hired throughout the spring and summer, directory information at the end of the handbook will be updated. Because there are no substantial changes to the Substitute Teacher Handbook, it is being presented for approval in the consent agenda. FINANCIAL CONSIDERATIONS: There are no financial considerations with approving the updated Substitute Teacher Handbook. STAFF RECOMMENDATION: The USD 443 Board of Education is respectfully requested to approve the updated 2019-2020 Substitute Teacher Handbook.

RECOMMENDED ACTION:

Approval Information Discussion

O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 2019-2020 Substitute Teacher Handbook Revisions.docx 5/8/2019

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Updated for 201819-201920

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Contents Elementary and Early Childhood Attendance Centers…………………………………………………………………………………………..4 Bright Beginning Early Childhood Center...................................................................................................................4 Beeson Elementary..................................................................................................................................................... 4 Central Elementary ....................................................................................................................................................4 Linn Elementary ............................................................................................................................................................................................................................. 4 Miller Elementary ......................................................................................................................................................4 Northwest Elementary...............................................................................................................................................4 Ross Elementary.........................................................................................................................................................5 Soule Elementary .......................................................................................................................................................5 Sunnyside Elementary ...............................................................................................................................................5 Wilroads Gardens Elementary ...................................................................................................................................5 Middle and High School Attendance Centers.............................................................................................................6 Comanche Middle School ..........................................................................................................................................6 Dodge City Middle School …….....................................................................................................................................6 Dodge City High School ..............................................................................................................................................6 Alternative and Therapeutic Attendance Centers......................................................................................................7 Alternative Education ................................................................................................................................................7 Therapeutic Education ...............................................................................................................................................7 Central Administration Contacts ...............................................................................................................................7 Substitute Teacher Overview ....................................................................................................................................8 Credential Requirements...........................................................................................................................................9 Application Procedures ........................................................................................................................................ ....9

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Substitute Teacher Responsibilities ......................................................................................................................... 10 Ethics and Confidentiality …......................................................................................................................................10 Dress Code ................................................................................................................................................................ 11 91-31-34. Local board of education requirements................................................................................................... 11 Substitute Teacher Management system – (AESOP Frontline).…………………………………………………………………………….12 Substitute Work Day………………………………………………………………………………………………………………………………………….12 Cancellation of Assignments……………………………………………………………………………………………………………………………….13 Change of Personal Information............................................................................................................................... 13 Inclement Weather.................................................................................................................................................. 14 Payday ..................................................................................................................................................................... 14 Timesheets............................................................................................................................................................... 14 Compensation ......................................................................................................................................................... 14 Conditions for Continued Employment................................................................................................................... 15 Substitute Evaluation .............................................................................................................................................. 16 Daily Operational Procedures.................................................................................................................................. 16 Classroom Management…....................................................................................................................................... 17 Student Accident Report.......................................................................................................................................... 17 Bullying, Harassment and Intimidation: .................................................................................................................. 18 Sexual Harassment: Board Policy GAAC ................................................................................................................ 18 Emergency Procedures ............................................................................................................................................20 Child Abuse Reporting .............................................................................................................................................20 Classroom Emergency…...........................................................................................................................................20 Fire ...........................................................................................................................................................................21 Fire Drill and Evacuation Plans…..............................................................................................................................22 First Aid ....................................................................................................................................................................22

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Smoking ................................................................................................................................................................... 22 District Opportunities for Additional Employment ..................................................................................................22 Criminal History Record Information .......................................................................................................................23 Equal Opportunity/Affirmative Action Statement ...................................................................................................23 Dodge City Public Schools Substitute Pay Voucher ..................................................................................................24 Substitute’s Report to the Classroom Teacher .........................................................................................................25 U.S.D. #443 Accident Report Form ...........................................................................................................................26 Drug Policy................................................................................................................................................................27 USD 443 Non-Discrimination Statement………….......................................................................................................29

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Elementary and Early Childhood Attendance Centers Bright Beginning Early Childhood Center

200 Comanche 620-371-1220

A.C. Barker, Principal

[email protected]

Beeson Elementary 1700 W. Beeson Rd.

620-471-2113 Martha Mendoza, Principal

[email protected]

Central Elementary 1100 Central Avenue

620-471-2104 Bill Pittman,

Principal [email protected]

Linn Elementary 1900 W. Linn St. 620-471-2114

Amy Olivares, Principal [email protected]

Miller Elementary 1100 Avenue G 620-471-2100 Tim Skinner,


Northwest Elementary 2100 Sixth Ave 620-471-2115

Kim Armstrong, Principal [email protected]

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Ross Elementary 3001 Sixth Ave 620-471-2103

Amy Loder, Principal [email protected]

Soule Elementary 401 Soule Street

620-471-2116 Greg Preston, Principal

[email protected]

Sunnyside Elementary 911 Sunnyside 620-471-2112

John Montford, Principal [email protected]

Wilroads Gardens Elementary 11558 E. Main Rd.

620-471-2101 Erica Teran, Principal

[email protected]

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Middle and High School Attendance Centers Comanche Middle School

1601 First Avenue 620-371-1100

Marc Woofter, Principal [email protected]

Rachael Pitchford, Assistant Principal [email protected]

Dodge City Middle School 2000 Sixth

620-471-2100 Faye Wells,


Pam Algrim, Assistant Principal [email protected]

Gilbert Still, Assistant Principal/Athletic Director [email protected]

Dodge City High School 2201 Ross Blvd. 620-471-2110

Jacque Feist, Principal [email protected]

Michael Martinez, Associate Principal [email protected] Amy Herter, Assistant Principal

[email protected] Jonathan Hansen, Assistant Principal

[email protected] Shawn Lampe, Assistant Principal

[email protected] Cherry Deges, Assistant Principal

[email protected]

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Jason Scheck, Assistant Principal [email protected] Camilla Hartzler, Assistant Principal

[email protected] Brian Myers, Assistant Principal

[email protected]

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Alternative and Therapeutic Attendance Centers Alternative Education

200 Comanche 620-371-1275 Jason Scheck,


Matt Turner, Principal [email protected]

Therapeutic Education 200 Comanche

620-225-2076 Ext 3237 11200 Lariat Way – 620-225-1775

Brian Hastings, Director [email protected]

Central Administration Contacts Dr. Fred Dierksen , Superintendent of Schools

620-371-1070 [email protected]

Shawn Lampe, District Safety Director

620-371-???? [email protected]

Dr. Ramona Nance, Executive Director of Human Resources 620-371-1004

[email protected]

Marcia Gutierrez, Employee Benefits Specialist 620-371-1040

[email protected]

Mindy Rehmert, Asst. Benefits Coord./HR Data Coord. 620-371-1004

[email protected]

Chris Smith, Payroll Supervisor 620-371-1020

[email protected]

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Substitute Teacher Overview Dodge City Public School District considers substitute teachers to be an integral part of the educational program. As such, substitute teachers are expected to maintain a professional attitude toward their work and to always keep in mind the school District’s goals. Effective substitute teachers make a positive impact on students. The first expectation of all substitute teachers is that they will teach.

This handbook is to help you become familiar with the general procedures that are expected of substitutes, both by our district, as well as the Kansas State Department of Education.

Substitute teachers are assigned on an as needed basis and are considered to be temporary employees. Substitute teachers are not eligible for salary supplemental fringe or other contracted benefits, such as sick leave, health insurance, etc., and are assigned due to teacher absences or position vacancies. Payment for substitute positions is based on half or full day employment and can be daily, extended or long-term.

Substitutes should be provided with lesson plans, schedules and seating charts. Additional information to assist the substitute will be provided by school administrators, team leaders or the department chair. Schools will often provide a substitute handbook with information on school procedures and discipline policies.

Substitute assignments may change based on the needs of the individual school. A substitute teacher may be asked to accept assignments outside of his/her background or educational training. They may also be asked to cover classes during a planning period. It is not expected that they be able to teach new or unfamiliar materials, but rather that they will make every attempt to follow the lesson plan and maintain control of the classroom in the most positive way possible.

The # 1 Expectation for Dodge City Public School Substitutes is…

…To Teach

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Credential Requirements The position of Substitute Teacher requires possession of a valid Kansas Standard Substitute License, Emergency Substitute License or other appropriate credential as determined by the Kansas State Department of Education Licensure Department. It is your responsibility to ensure that a current valid license is on file with our Human Resources Department by fax 620-227-1695; by email [email protected]; or in person at the office located at 1000 Second Avenue, Room 104.

Application Procedures To become registered as a substitute in USD 443, the following forms or certificates must be completed and on file at the Central Administration Office, 1000 Second Avenue, in Dodge City prior to beginning employment.

• Application for Substitute Teaching • W- 4 • I – 9 – Employment Eligibility Verification • Official Transcripts • State of Kansas Loyalty Oath • Valid Teacher, Substitute, or Emergency Substitute Certificate • Health Certificate (KSA 72-5213; expense is employee's responsibility) • Identification Badge • Fingerprinting/Background Investigation – subsequent to any offer of employment, but before the

commencement of any services, the district shall conduct or cause to be conducted an investigation into the background of any individual to be employed by the school district.

• Substitute Employee Profile for the Automated Educational Substitute Operator (AESOP) System.

Substitutes may submit application papers at any time during the school year. Once substitutes are approved to teach in the district, information is entered into the Substitute Teacher Management System. The substitute must then register with the system in order to receive calls. Complete instructions for using the substitute employee management system are included in the initial packet for new substitutes.

In addition, prior to a substitute receiving his/her first assignment and per USD 443 Board of Education policy GBRCA, the substitute must successfully complete the following online training courses:

Sexual Harassment

Hazard Communication

Bloodborne Pathogens

Slips, Trips, and Falls

Bullying Prevention

Suicide Awareness/Prevention

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Substitute Teacher Responsibilities Substitute teachers must be willing to work on a regular basis.

If at all possible, please try to be available when you are called. If you do not want to remain on the substitute

active list, call Melinda Rehmert in the Human Resources office and take your name off the list.** Substitutes

who habitually refuse to work on the days they mark available may be taken off the substitute teaching list.

Substitute teachers must sign in at the school office when they arrive for their assignment. They must also present the job number assigned to them through the AESOP system. The school secretary can answer questions regarding sign-in procedures. When accepting an assignment after the recorded start time, substitute teachers must call to confirm that a substitute is still needed and the approximate adjusted start time.

Substitute Teachers are expected to do the following:

• Teach • Follow the lesson plan left by the teacher and ensure students complete all assigned tasks. • Or, in the event of a long-term substitute position, develop and implement lesson plans and an

instructional program to meet the learning needs of the students, the instructional expectations of the school district, and the curriculum mandated by the State.

• Maintain a safe environment • Keep students under direct supervision at all times • Refrain from touching any student for any reason • Use appropriate language at all times • Use materials provided by the teacher or other school personnel • Avoid engaging in or encouraging discussions of inappropriate or non-school related topics • Become familiar with emergency procedures • Notify school administration of any unusual incidents that may have occurred during the school day • Leave information concerning the day’s activities for the teacher.

Ethics and Confidentiality It is expected that substitute teachers will maintain high ethical standards at all times. If regular policies, procedures, or staffing conditions in different classrooms or buildings give cause for valid concerns, they should be discussed objectively with the appropriate supervisor. Criticism of individual staff members or school policies outside of professional circumstances is not appropriate.

In like manner, substitutes will occasionally become aware of personal information regarding students such as special education or health needs, family situations, assessment results, and academic progress. It is imperative that such information remain confidential.

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The legal basis for confidentiality comes from two federally enacted laws. The first is the Family Education Rights and Privacy Act (FERPA), which is also known as the Buckley Amendment. The second is the Individuals with Disabilities Act (IDEA) which was passed in 1992 and reauthorized in 1997. Both of these federal laws apply to all Schools. Consider for all Conversations:

• What is discussed? • Where it takes place. • Who is listening? • Why the discussion took place.

Quick suggestions to remember:

• Do not leave IEP sheets lying visible on top of your desk. • Never open a grade book where a parent can see the grades of other students. • Do not talk about a specific child/student where other children/students can hear the conversation. • If you were the topic of conversation, what would you want said and to whom would you want the

conversation repeated? Dress Code The dress and grooming of District employees shall be clean, neat in a manner appropriate for their assignments, and in accordance with any additional standards established by their supervisors and approved by the superintendent.

91-31-34. Local board of education requirements.

Each local board of education shall ensure that each school meets the requirements of this regulation in filling teaching positions. The school district will employ persons who hold licenses or certificates with specific endorsements for the positions held, if a licensed teacher with specific endorsements is not available, the district will hire substitutes in the following order:

• The school district shall first use a teacher with a Kansas teaching license at any level or in any

field or subject. A school district shall not allow any person holding a Kansas teaching license or certificate to substitute teach for more than 125 days in the same assignment.

• The school district shall next use a substitute teacher holding a valid Standard Kansas substitute teaching license or certificate. A school district shall not allow a person holding a standard substitute teaching license or certificate to teach for more than 90 days in the same assignment.

• The school district shall next use a person who holds a baccalaureate degree and an emergency substitute teaching license or certificate. A school district shall not allow a person who holds a baccalaureate degree and an emergency substitute teaching license or certificate to teach for more than 30 days in the same assignment.

• The school district shall finally use a person who has been licensed or certified by the state board as an emergency substitute teacher. A school district shall not allow any person who does not hold a baccalaureate degree to teach for more than 15 days in the same assignment or more than 60 days in a semester.

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• If a board of education documents that there is an insufficient supply of substitute teachers, the board may appeal to the commissioner of education for authority to allow individuals holding an emergency substitute teaching license or certificate to continue to teach for an additional length of time that shall not exceed a total of 93 days in a school year.

• If the state board of education has declared a time of emergency, any person holding a five-year substitute teaching license or certificate or an emergency substitute teaching license or certificate with a baccalaureate degree may teach for the duration of the time of emergency in a position made vacant by reason of the emergency.

• Each school shall report the name of each licensed or certified staff member on the personnel report or the supplemental personnel report required by the state board. Each licensed or certified personnel staff change that occurs between September 15 and the end of the school year shall be reported on a form prescribed by the state board within 30 days after the staff change.

Substitute Teacher Management system – (AESOP) (Frontline) Dodge City Public Schools utilizes an automated/web based substitute calling system, The Automated Educational Substitute OPerator (AESOP) Frontline Substitute Management System to assign substitute teachers. This system is accessed either by telephone or internet. The system allows the substitute teacher to do the following:

• Specify locations where you prefer to work • Indicate your daily availability • Indicate specific subjects you prefer to teach • Change the above information • Indicate periods of unavailability • Temporarily change phone numbers • Arrange for periods when you do not want to be available for calls. • Listen to or view available jobs • Prearrange jobs with teachers/administrators

A personal identification number (PIN) will be provided to you when you return your original substitute or teaching certificate to the Human Resources Office. Your registration information packet will contain registration information and an AESOP Quickstart Guide for Substitutes. It is important for you to become completely familiar with this guide in order to find out how to use the system.

Substitute Work Day A full day is normally defined as working from 7:30 a.m. to 3:30 p.m., excluding lunch (These times are approximately 30 minutes before and after the school day, and are included in the start and end times given by AESOP Frontline). A half-day is defined as 3 1/4 hours during the students' instructional day. Arriving

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approximately 1/2 hour before students at the beginning of the instructional day will allow substitute teachers to familiarize themselves with lesson plans and other duties, assignment, and events for the day. It is expected that substitutes will complete notes for the returning teacher, straighten the room, and attend to any problems or concerns which may have arisen through the day before leaving. Substitutes who have only 1-2 periods to teach in a half-day assignment are expected to be available for 3 1/4 hours and to assist the principal or school secretary for tasks that will benefit the school, such as class covers, assisting in the library, supervising hallways, cafeterias or playground areas, etc.

Please check in with the building secretary before leaving that building during any time of the day. Your services may be needed in another classroom for that period of time.

Substitute teachers may be required to assume all of the duties of the teacher they are replacing or they may be asked to move to another teacher’s room during the student's instructional day. This may include extra duties performed by the teacher or assigned by the administrator during the school day.

Some flexibility is required around mid-day in order to allow for variations in lunch periods, different building schedules, planning periods, etc.

Upon arrival at the building, a substitute must report to the office and sign a substitute report for the attendance secretary. The secretaries will use the building substitute report to resolve any pay discrepancies, so it is important that substitutes be accurate in all reporting procedures.

Cancellation of Assignments When a substitute teacher accepts an assignment she/he is making a commitment to the school and to the students. In all cases, the substitute should contact the school and let the office know he/she needs to cancel the assignment.

If a teacher must cancel an assigned job, she/he will cancel the job in the system and direct the system to notify

the substitute teacher of the cancellation. Once a job has been cancelled by the teacher, the substitute teacher’s availability will be reactivated with the automated system and she/he will be eligible to accept other assignment.

If a teacher fails to cancel an assignment and the substitute teacher shows up, the building administrator will first re-assign the substitute within the building or other buildings. In the event there is no assignment available for the substitute, the district will pay ½ day wages at the short-term daily rate.

Change of Personal Information If you change your name, address or phone number, remember to report the change to the Human Resources Department. You may submit your change of name or address in person or through district email.

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Inclement Weather During inclement weather substitute teachers should listen to local media stations or check Cable Channel 21 or check the www.usd443.org website for delayed openings, early dismissal, or closings. When schools are delayed substitute teachers should adjust the reporting time and arrive 30 minutes prior to the opening of schools. If a substitute teacher is unable to report they must follow cancellation procedures and notify the school.

When schools are closed all substitute assignments will automatically be cancelled by the system. Substitute teachers are not paid for assignments when schools are closed due to weather emergencies.

Payday Substitute teachers are paid on the same monthly schedule as regular school district employees. Paychecks are mailed to the substitute teacher’s home unless arrangements have been made for direct deposit. There is an anticipated one month delay to process new substitute teachers for payroll. Substitute teachers hired near the end of the pay period may experience a one month delay in receiving any pay check.

Timesheets The substitute will be expected to fill out a substitute time sheet to be promptly turned in to the Business Office at 1000 Second Avenue by the 5th of each month. The substitute's voucher and computer-generated report from the substitute teacher management system must agree for paychecks to be issued correctly. FAILURE TO TURN IN AN ACCURATE SIGNED PAY VOUCHER PROMPTLY BY THE FIFTH (5th) OF EACH MONTH WILL RESULT IN DELAY OF PAYMENT UNTIL THE NEXT PAYROLL PERIOD.

Substitute teachers are responsible for notifying the Human Resources Office of name/address/phone number changes. Name changes will only be made when a copy of a legal document such as a marriage license or divorce decree is provided.

Compensation There are three levels of pay for substitute teaching in this district. Payment for each level is determined by the Board of Education based on the following:

Tier 1:

The first tier is for daily or short-term assignments of 1 to 10 days for the same teacher. Check with the Human Resources Office for the current rate of pay.

Tier 2:

The second tier is for single assignments of 11 to 40 consecutive days. The Tier 2 (extended) rate of pay begins on the first (1st) day for the same teacher in the same assignment. Check with the Human

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Resources Office for the current rate of pay.

Tier 3:

The third tier is for single assignments lasting 41 days and over. The Tier 3 (long-term) rate of pay begins on the first (1st) day for the same teacher in the same assignment or if you are asked to replace a regular employee absent from service. Check with the Human Resources Office - for the current rate of pay.

In the event that a substitute assignment is extended from one Tier to the next, the substitute’s rate of compensation will be adjusted to the new rate, and retroactively for the prior days in the same assignment under the lower rate.

The following procedures are also observed for the purposes of placement on the tier schedule and substitute pay:

A. When the regular teacher returns, the sequence of days will be broken for purposes of the level 2 or 3

rates unless work is restricted to half days. In that event, the appropriate half-day rate would continue if substitute responsibility continued unbroken for the same period each day (e.g. mornings only, etc.)

B. No penalty will be assessed regarding level 2 or 3 rates when long-term substitutes have a temporary

illness and return to the same assignment; however, there would be no payment for days the substitute was absent.

C. No fringe benefits are paid to a substitute teacher except those that would apply to Workers Compensation.

D. No written contracts or agreements will be issued for irregular or temporary substitute assignments.

E. If you are hired in an extended or long-term assignment your principal must notify the Human Resources

Office to enable you to be coded on the correct tier for the entire assignment.

Conditions for Continued Employment Dodge City Public School District makes no claims of continued employment toward substitute teachers. All employees who do not have a signed employment contract for a specific term of employment are "at-will" employees. An initial employment offer, or any statement or representation in this document or in any other District communication should not be construed as an implied contract of permanent employment. Nothing in this document should be read or interpreted as to alter an employee's at-will status.

All employees of the Dodge City Public School District are expected to conduct themselves in accordance with applicable laws and standards of behavior that support the mission of the school district.

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Substitute Evaluation The District utilizes an evaluation for Substitute Teachers which is retained in the Substitute teacher’s personnel file. Schools have the option, based on evaluations, of using PREFERRED lists and DO NOT USE lists in the automated system to indicate a substitute’s status with that school. PREFERRED lists are created by school administrators to identify those substitute teachers that best meet the needs of their school. Substitute teachers on these lists are identified by the system and called first for open assignments at that school.

Administrators may also request that certain substitute teachers not be assigned to their school based on unsatisfactory performance. These names are indicated on the schools DO NOT USE list. Substitute teachers on this list are not eligible to receive or accept assignments at those schools.

The Human Resources Office utilizes the following procedures when receiving requests from school administrators to place substitute teachers on DO NOT USE lists:

• When a school administrator feels a substitute’s performance has been unsatisfactory or the substitute

has demonstrated inappropriate behavior, a Substitute Evaluation Form must be submitted with the incident or actions clearly stated.

• If the complaint is not an immediate cause for termination the substitute may receive a written warning, phone call or visit from the Building Principal to discuss the issues and determine if the substitute is eligible for continued employment.

• Complaints received which are considered to be detrimental to the safety and well-being of students will result in the immediate termination of employment. The substitute teacher will be notified in writing of this termination.

• Administrators dealing with complaints regarding situations involving child abuse or neglect will follow the reporting guidelines set forth in Board Policy JGEB Child Abuse. They will notify the Executive Director of Human Resources who will suspend the substitute teacher’s employment pending the results of an investigation.

Emergency substitutes must re-apply for continuing certification through the Kansas State Department of Education website. Substitute teachers who do not maintain valid licenses will be terminated from the system. Their employment file will be held for one year from the termination date. Substitute teachers wishing to reactivate after being dormant more than a year will need to re-apply to the district as well as the State of Kansas.

Daily Operational Procedures Substitutes should obtain room assignments, lesson plan information, daily announcement notices, and/or other pertinent information at the office. Bulletin boards in the office and classroom should be scanned for any information that would pertain to operational procedures for the day.

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Familiarity with rules and regulations pertaining to fire and safety drills in each building is necessary. These rules should be posted in the classroom. If not, substitutes must check with a neighboring teacher or the principal for instructions.

Personal schedules should be arranged to allow for arrival in the assigned room well in advance of students. This provides an opportunity to become familiar with the physical setup of the room and to locate materials and equipment necessary to carry out a successful assignment.

Information regarding attendance, lesson plans, assignments, and other routine procedures should be available in each room. Lesson plans left by the regular teacher should be followed as closely as possible. If unable to teach the lesson as prepared by the regular teacher, substitutes should be prepared with alternate lessons that can be adapted to various subject areas or student needs. Any variation from regular routines should be recorded in a memo for the regular teacher. The principal should be informed of problems such as inadequate or missing lesson plans, general problems, or other irregularities, which should be corrected to enable a substitute to work more effectively.

Classroom Management Proper discipline is a prerequisite to good teaching. The substitute teacher is responsible for maintaining classroom control. Each teacher is expected to have a classroom management plan to address discipline problems as well as to offer recognition when students make good choices. Substitute teachers should also have a plan that addresses elements of positive reinforcement which focuses on decision-making, problem solving, and self-control skills for students.

Substitute teachers should expect courteous behavior from students but should remember that respect from students must be earned. Therefore, sound judgment should be used in building relationships, and a substitute should not issue an ultimatum which cannot be enforced. Substitutes are expected to handle routine and minor disciplinary situations. In the case of a serious disruption, the office should be alerted to the problem according to established building procedures. A disruptive student should never be sent out of the classroom alone without a way to monitor behavior or to convey information to the office. Corporal punishment shall not be an alternative in student discipline plans.

Substitute teachers are welcome to eat lunch from the school lunchrooms at the regular adult price.

Student Accident Report A substitute who either witnesses a student being injured or is supervising the student at the time of injury should complete an Accident Report form.

The student Accident Report (see appendix) should be submitted immediately to the principal’s office. Should other pertinent facts develop, the office should be notified by means of a supplemental report.

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Bullying, Harassment and Intimidation: Board Policies JDDC, GAAA, GAAB, GAAC, JCE, JDD, JGEC, JGECA, and EBC.

The Board of Education for Unified School District 443, Dodge City, Kansas is committed to a safe and civil educational environment for students, employees, volunteers, and patrons free from harassment, intimidation and bullying. This environment stresses the prevention of harassment, intimidation or bullying by integrating prevention and intervention education and training for all staff.

Harassment, intimidation or bullying means any intentional written or electronic media message, verbal, or physical act, including, but not limited to, one shown to be motivated by any characteristic of race, color,

religion, ancestry, national origin, gender, gender identity, marital or veteran status, sexual orientation, mental or physical disability or “other distinguishing characteristics”, when such conduct or communication:

• Has the purpose or effect of substantially interfering with an individual’s work or school environment;

• Physically harms a student or damages the student’s property; or

• Is so severe, persistent, or pervasive that it creates an intimidating or threatening education

environment; or

• Has the effect of substantially disrupting the orderly operation of the school.

“Other distinguishing characteristics” can include, but are not limited to, physical appearance, clothing or other apparel, and socioeconomic status. Harassment, intimidation or bullying can take many forms, including: slurs, rumors, jokes, innuendoes, demeaning comments, drawings, cartoons, pranks, gestures, physical attacks, threats, hazing or other written, verbal or physical action.

“Intentional acts” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).

Initiation of a complaint of harassment, intimidation or bullying in good faith will not adversely affect the job security or status of an employee, nor will it affect his or her compensation. Any act of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation of harassment, intimidation, or bullying complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

All employees and volunteers shall be familiar with, and follow Board of Education policies on harassment, intimidation and bullying.”

Sexual Harassment: Board Policy GAAC

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Sexual Harassment will not be tolerated in the school district. Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any other having business or other contact with the school district is strictly prohibited. All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs, or events. Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds. It shall further be a violation of policy for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of policy. Violation of the district policy by any employee shall result in disciplinary action, up to and including termination.

Sexual harassment shall include, but not be limited to, unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material. Sexual harassment may include, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning an employee’s job status.

Employees who believe they have been subjected to sexual harassment should discuss the problem with their immediate supervisor. If an employee’s immediate supervisor is the alleged harasser, the employee should discuss the problem with the building principal or the district compliance coordinator. Employees who do not believe the matter is appropriately resolved through this meeting may file a formal complaint under the district’s discrimination complaint procedure (Board Policies GAAB and KN).

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outline above. Unacceptable conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, persuasiveness, and persistence. Behaviors that are unacceptable but do not constitute harassment may also result in employee discipline.

Any employee who witnesses an act of sexual harassment or receives a complaint of harassment from another employee or a student shall report the complaint to the building principal. Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

Initiation of a complaint of sexual harassment in good faith will not adversely affect the job security or status of

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an employee, nor will it affect his or her compensation. Any act of retaliation against any person who has filed a complaint or testified, assisted, or participated in an investigation of a sexual harassment complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint. The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action, or to provide due process to the accused.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant. See also Board Policies GAAB, GAAC, and KN.

Emergency Procedures The following list is a general outline of what is expected, check with the principal of your school for specific emergency procedures.

Child Abuse Reporting All employees of the Dodge City Public Schools are required to report known or suspected instances of child abuse. Substitutes are not Mandatory reporters, but if you have reason to suspect that a child has been injured as a result of maltreatment you will:

• Contact the office

• Notify the principal

• Cooperate with SRS Representatives or police

For specific school policies and procedures regarding this matter, please contact the Principal. Reference K.S.A. 38-1522.

Classroom Emergency

• Call the office

• Give your name

• Give your extension number or room number

• Describe the condition clearly and accurately

• Don’t hang up! Let the person you are talking to end the conversation; other information may be needed.

In every emergency preparedness or disaster all possible steps will be taken to assure the safety of the students who attend our schools.

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• For all emergencies, the teacher is the authority in the classroom and must act as reason dictates. If

time permits, the teacher will receive and follow the directions of the building principal or building leadership.

• The teacher must stay with the students at all times.

• The teacher will not release the students without direction from the principal.

Fire Upon discovery of a small fire:

• Know the location of the fire extinguishers in your area and promptly discharge it toward the base of the

flames.

• Get help if necessary

• Notify the principal’s office when it is safe to do so.

Upon discovery of a large fire:

• Pull emergency alarm and give verbal alarm

• Call local Fire Department

• Evacuate building, alerting people as you go. Seek and assist any disabled persons in the area. Exit using stairways. DO NOT USE ELEVATORS TO EVACUATE.

• Make sure all doors leading to the main hallways are closed to prevent further spread of fire. DO NOT

LOCK DOORS.

• Once outside, move to an open area at least 150 feet away from the affected building. Avoid inner courtyards. Keep roadways and walkways clear for emergency vehicles.

• Wait for further instruction from emergency personnel. Do not re-enter the building until they instruct

you to do so.

• Notify principal’s office when it is safe to do so.

Someone’s clothes on fire

• Have the person drop to the floor and roll. Smother the fire with a blanket, rug or heavy coat. Call for help.

• Administer first aid.

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Fire Drill and Evacuation Plans Each teacher is responsible for seeing that the Fire Drill and Evacuation Plan is posted in a conspicuous place in each classroom to which the substitute is assigned. Each teacher is also responsible for informing all students in each classroom of the evacuation plan for that room.

• Remove the roll book. • Make sure all students evacuate • Turn off the lights • Close all doors and windows • Proceed with the class to the evacuation area • If a disaster is within the evacuation path or area, proceed in opposite direction • Take Roll • Keep students quiet orderly and away from emergency personnel and vehicles. • Stay with your students and follow the directions of the administrator or emergency

personnel. For more information on disaster plans, see your principal to review the disaster plan for

the building.

First Aid • In the event of a serious illness or injury immediately dial 9-911. • Give first aid, if appropriate, until emergency personnel arrives. Do not move victim unless

absolutely necessary. • Check for jewelry with an inscription of medical information; bring it to the dispatcher’s attention. • Call the Office • File appropriate incident forms with the school office.

Smoking Smoking is prohibited in all student attendance centers in the district. Information regarding smoking procedures must be obtained through each building office.

District Opportunities for Additional Employment There are a variety of intramural and interscholastic sports as well as other extracurricular activities that require many coaches, assistant coaches and sponsors. Certified teachers not presently under contract for academic teaching are encouraged to apply for such positions. Interested persons should contact the administrator responsible for activities at either the Middle School or High School to learn of available opportunities. Occasionally, there are needs for intramural sponsors at elementary schools also.

Because of Activities Association rules, preference is given to fully certified teachers to fill head coaching

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positions. However, in certain circumstances there may be assistant positions or other sponsorships for which teachers with substitute certification or other qualifications would be selected. Payment for such positions varies with each approved sport or activity.

Principals like to finalize coaching and sponsoring assignments as soon as possible when vacancies arise, so it is recommended that persons interested in coaching or sponsoring contact the appropriate administrator to apply for available positions. A written letter following your initial application may be sent to the administrator responsible for the activity or sport to confirm your interest in particular positions.

Criminal History Record Information The Executive Director, Human Resources, shall ensure that a criminal records check is conducted for each prospective substitute, except those properly exempted by law, regardless of the length of employment, in accordance with applicable provisions of the Kansas Department of Education.

Offers of employment are contingent upon board approval following a review of the applicant’s criminal record.

Equal Opportunity/Affirmative Action Statement Dodge City Public Schools is an Equal Opportunity/Affirmative Action Employer. The District encourages applications from under-represented group members. Federal and state legislation prohibits discrimination on the basis of race, religion, color, national origin, ancestry, sex, age, disability and veteran status. In addition, District policies prohibit discrimination on the basis of sexual orientation, marital status and parental status.

The District Compliance officer is:

Dr. Ramona Nance

Executive Director of Human Resources Dodge City Public Schools

1000 North Second Avenue Dodge City, KS 67801

620-371-1004

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Dodge City Public Schools Substitute Pay Voucher Must be submitted not later than the 5th of the month to:

If this time sheet is submitted after the 5th of the month you will not be paid for the duties until the following pay period

Payroll Office, PO Box 460, 1000 Second Avenue, Dodge City, Kansas 67801

Date Building Teacher for whom you

substituted

Time # of Hrs. Full

or ½ day

Office use only

Printed name Signature

SS# Phone

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Substitute’s Report to the Classroom Teacher Dodge City Public Schools USD443

Dear Substitute Teacher:

Thank you for working in Dodge City Public Schools. Your efforts are appreciated and your comments about how your day went are important to the teacher for whom you substituted. Please share any information on this form that will be helpful to the regular classroom teacher in understanding how the class progressed on the lessons, student participation, materials for the day’s work, any noteworthy events, etc.

Substitute Teacher Phone Number

Classroom Teacher School

Grade and/or Subject Taught Dates of Service

Lesson/Time What I taught Notes on Lesson/Lesson Plans

Comment:

Please use reverse side for additional comments.

If there is anything we can do to make your day more successful and pleasant, please don’t hesitate to contact other teachers, the building principal or the Human Resources Office for support and assistance. Again, thank you for serving in our classroom.

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U.S.D. #443 Accident Report Form School: Date

Student Employee Visitor

Injured’s Name Grade Gender M F

Date of Accident Time of Accident

Place of Accident:

Nature of injury:

Witnesses to Accident: Name: Name Name: Name

Parent or Guardian Notified? Yes No

Comments:

Taken to Doctor/Emergency Room? Yes No

This form completed by: Signature

Action taken/needed by maintenance:

Nurse Follow-up:

Nurse’s Signature

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DRUG-FREE WORK PLACE The Board of Education believes that maintaining a drug-free work place is important in establishing an appropriate learning environment for the students of the District. The manufacture, use, possession, sale, transfer, or purchase of or being under the influence of any illegal drugs or other controlled substances in any unlawful or unauthorized manner by a classified employee is prohibited on District property or at any school sponsored event.

As a condition of employment in the District, classified employees shall abide by the terms of this policy. Any classified employee violating this policy shall be subject to disciplinary action up to and including termination, and may be referred to the appropriate authorities for possible criminal prosecution.

Classified employees covered by this Agreement may be required to be tested for the presence of drugs and/or a breath sample for the testing of the presence of alcohol where there is reasonable suspicion to believe that the classified employee, when appearing for duty or on the job, is under the influence of alcohol or other drugs or his/her job performance is impaired by the use or abuse of alcohol or other drugs or if there is verified information pointing toward possible abuse of alcohol or drugs.

Reasonable suspicion must be based upon objective facts or specific circumstances that present a reasonable basis to believe that the classified employee is under the influence of or is using or abusing alcohol or drugs. Examples of reasonable suspicion shall include, but are not limited to: slurred speech, distinguishing odor or smells associated with drug or alcohol use, disorientation, abnormal conduct or behavior. In addition, such reasonable suspicion must be documented in writing. Written documentation must be presented as soon as possible to the classified employee, who shall maintain this report in the strictest confidence, except that a copy shall be released to any person designated by the affected classified employee. Requested tests under this policy must be taken within two (2) hours of this request. Failure to submit to the requested test may result in termination.

All sample collection shall be conducted off-site by non-Unified School District 443 personnel and will be subject to observation and verification as determined by the collection facility.

Classified employees found to have positive test results may be terminated or be subject to random drug testing at the request of the district for a period of up to eighteen (18) months.

Any classified employee charged under a criminal drug statute may be temporarily suspended with or without pay, transferred, or reassigned by the Superintendent pending final disposition of such charges.

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Any classified employee who is convicted under a criminal drug statute must notify the Superintendent or his designated representative of the conviction within five (5) days after the conviction. The superintendent shall then ensure that notice of such conviction is given to any granting agency within 10 days of receiving notice thereof.

Within 30 days after the notice of conviction is received, the school district will take appropriate actions with the employee. Any classified employee who is convicted under a criminal drug statute for the manufacture, sale, transfer, purchase with intent to sell, or possession with intent to sell of any drugs or other controlled substances in any unlawful or unauthorized manner may be suspended without pay, transferred, reassigned or terminated.

Any classified employee who is convicted under a criminal drug statute for the use, possession, or purchase for the classified employee’s use only, of any illegal drug or other controlled substance in an unlawful or unauthorized manner or is under the influence of such on district owned property or at any school sponsored activity may be suspended with pay or placed on probationary status. The classified employee, at the classified employee's expense, shall be required to successfully complete the requirements of an approved drug abuse assistance or rehabilitation program as a condition of continued employment. The failure of the classified employee to successfully complete such program may be grounds for termination. A second occurrence for the same or similar offense may result in the classified employee being suspended with or without pay, transferred, reassigned or terminated.

Enforcement of this policy shall be by the Board of Education and/or the Superintendent of Schools or designated representative.

Each classified employee in the district shall have access to a copy of this policy.

This policy is intended to implement the requirements of the Federal Regulations promulgated under the Drug-Free Work Place Act of 1989, 34 CFR Part 85, Subpart F. It is not intended to supplant or otherwise diminish disciplinary personnel actions which may be taken under existing laws.

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USD 443 Non-Discrimination Statement USD 443 does not discriminate on the basis of race, color, national origin, sex, age, religion, military status, primary language, and/or disability. This non-discrimination policy applies to admission, employment, programs, activities, and providing equal access to Boy Scouts and other designated youth groups. A lack of English language skills will not be a barrier to admission and participation in the Career and Technical (vocational) and/or other educational programs of the school. Grievance Procedure USD 443 has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging noncompliance with Section 504 of the Rehabilitation Act of 1973 in any program or activity administered by the District. The following have been designated as Section 504 Coordinators: Title VI, Age Discrimination Act, Section 504 or other pertaining to Employment: Executive Director of Human Resources, 1000 2ndAvenue, Dodge City Kansas 67801 (620) 371-1004. American Disabilities Act, Section 504 or other pertaining to facilities: Executive Director of Business & Operations, 1000 2nd Avenue, Dodge City Kansas 67801 (620) 371-1001. Title IX, Section 504 or other pertaining to students: Assistant Superintendents of Elementary or Secondary Education, 308 W. Frontview, Dodge City, Kansas 67801, (620) 227-1763. Any person who believes he or she has been subjected to discrimination on the basis of disability in a program or activity administered by USD 443 may file a grievance under this procedure. Retaliation against a person who files a complaint of discrimination on the basis of disability pursuant to the grievance procedure, or persons who participate in related proceedings, is prohibited. Procedure:



• The Section 504 Coordinator (or his/her designee) shall conduct an investigation of the complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the USD 443 relating to such grievances. The Section 504 Coordinator shall maintain the confidentiality of the person who files a complaint.



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Date: May 13, 2019

Subject: Bright Beginnings Policy Council Minutes for April 16, 2019

Initiated By: Arthur Barker, Bright Beginnings Early Childhood Center Principal/Head Start Director

Attachments: Bright Beginnings Early Childhood Center’s Policy Council Minutes for April 16, 2019


BACKGROUND INFORMATION: The Policy Council minutes for April 16, 2019 are being submitted to the governing board (USD 443 Board of Education) for final approval. CURRENT CONSIDERATIONS: Bright Beginnings Early Childhood Center Policy Council minutes will be submitted monthly to the Board of Education for approval. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the minutes from the Bright Beginnings Early Childhood Center’s Policy Council meeting held on April 16, 2019.


O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 BB PC Minutes for April 2019.docx 5/8/2019

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Bright Beginnings Policy Council Meeting of April 16th, 2019Agenda

No. Item Items Motion or Activity

Roll CallPolicy Council Members Present: A.C Barker,Sheila Hermocillo, Kathy Gemaehlich, Betsy Morin, Liset Rayo, Tami Knedler,Ryan Ausmus, John Montford, Rossy Vargas, Claudia Tonche, Michelle Gallardo,Claudia Torres, Alma Aguilar.

1 Call to Order Michelle Gallardo called the meeting to order at 11:30 am, April 16th, 2019 .

2 Approval ItemApprove the April agenda: The members were given the opportunity to ask questions before approval.Alma Aguilar approved the April agenda. Claudia Torres second the motion . Motion carried.

3 Approval Item

April Minutes : The members were given the opportunity to look over and ask any questions before approving the March Minutes. Alma Aguilar moved to approve the April Minutes. Claudia Torres second the motion . Motion carried .

4 Approval ItemApprove 2019 - 2020 Student Handbook: The members were given the opportunity to look over and ask any questions before approving the 2019 - 2020 Student Handbook. Alma Aguilar moved to approve the 2019 - 2020 Student Handbook . Claudia Torres second the motion . Motion carried .

5 Information Item

A.C Barker reported enrollment for HS - 215/215 : AR 145/152 : KPP 11 (11) AR - 11 (12) 22/23 : PAT -48/48 : EHS-55/55 : EHSCC -30/30. A.C Barker also informed Building Updates : Bright Beginnings / Sunnyside teachers conducted P/T Conferences March 21st - 22nd. All Bright Beginnings teachers participated in LINK LETRS training March 26th. BBEC staff hosted McTeacher Night at the North McDonald's on March 9th. Bright Beginnings Management Team successfully completed our annuak GAM meeting with Region 7 staff on April 3rd, 2019. Members of Bright Beginnings Management team attended APM's in Salina on April 4th. The BBEC Family Service staff hosted a Parent Meeting on Kindergarten transition on April 11th. BBEC / Sunnyside teachers and advocates continue to contact students and families to encourage Kindergarten Enrollment. The BBEC Director successfully completed MAP training with Region 7 on April 15th - 19th , 2019. Staff began IPT testing at both BBEC and Sunnyside. BBEC and Sunnyside teachers, Management Staff and Daycare workers have attended Active Shooter training sponsored by Head Start on April 18th. The BBEC Director will attend Uniform Guidance Training April 23rd through the 25th. Other : BBEC / Sunnyside Park Day will be May 22nd at Wright Park.

6 Information Item Shelia informed * LINK : Literacy Network of Kansas: Ongoing: Cultural Relevance with Geri Lovelace. LETRS Early Childhood Professional Development, Research behide learning concepts and strategies . Both CLASS and TS Gold scores were shared.

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8 Information Item

EHS Update: Kathy reported enrollment numbers EHS 55/55 , Child Care 30 , Parents as Teachers 48 : Recruitment EHS has been recruiting at Ford County Health Department on Wednesdays to meet with expectant mothers that are there to receive services from Dr. Shaat. EHS had an application day on April 2, 2019 and had several families qualify. They will continue recruitment at different community activites over the next few months.- Socialization: EHS soialization was held at there facility with families learning about pretend play. They traveled thought different centers that portayed different scenarios like the beach , picnic , fire station , and western setting . This socialization was ver well attended. - Assessments : Presented at Policy Council.

9 Information ItemFiscal Update: Betsy presented Bright Beginnings Early Childhood Center Policy Council Budget Report for the period ending 03/31/2019. Acknowledgement of COLA funds received & documented in Head Start grant.

10 Information ItemTami Knedler / Ryan Ausmus reported : District Updates. The Civic Center Construcation continues the Learing Center / Tech / Admin will be at the civic center . Kinder Enrollment has begun. Graduation is May 18th.

12 Information Item Next meeting is Tuesday, May 21st, 2019 at 11:30 a.m. Meeting was adjoured.

Minutes recorded and submitted by: Liset Rayo, March 19th, 2019. Approved by Claudia Torres, Secretary

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Date: May 13, 2019

Subject: Head Start Information Memorandum: ACF-IM-HS-19-01 General Disaster Recovery Flexibilities

Initiated By: Arthur Barker, Principal/Director of Bright Beginnings Early Childhood Center

Attachments: ACF-IM-HS-19-01 General Disaster Recovery Flexibilities


BACKGROUND INFORMATION: Head Start regularly releases Information Memorandums to grantees to emphasize organizational positions. ACF-IM-19-01 stipulates the way that grantees are expected to respond in the event a natural or man-made disaster effects the families that are served by the Grantee CURRENT CONSIDERATIONS: This Information Memorandum is submitted to the Board of Education for informational purposes. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this item. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update on ACF-IM-HS-19-01 General Disaster Recovery Flexibilities.


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ACF Administration for Children and

Families

U.S. DEPARTMENT

OF HEALTH AND HUMAN SERVICES

1. Log No. ACF-IM-HS-19-01

2. Issuance Date: 03/06/19

3. Originating Office: Office of Head Start

4. Key Words: Disaster Relief; Recovery Efforts; Displaced Families; Homeless; Hurricanes; Natural Disasters; Wildfires; Tornadoes; Typhoons; Earthquakes; Tropical Storms; Cyclones; Volcano Eruptions; Mudslides

INFORMATION MEMORANDUM

TO: All Head Start and Early Head Start Agencies and Delegate Agencies in Areas Affected by Disasters

SUBJECT: General Disaster Recovery Flexibilities

INFORMATION: The Administration for Children and Families (ACF) and the Office of Head Start (OHS) are very concerned about the devastation resulting from disasters affecting Head Start programs, children, families, and staff. In the event of a significant disaster, such as a hurricane, wildfire, or tornado, OHS is removing barriers to make it easier for Head Start agencies to meet the needs of affected children and families, especially newly homeless children and families. Head Start programs serve a critical role in the recovery of impacted communities.

First, Head Start programs are urged to begin taking steps to resume services. Even if facilities are inoperable, program staff can support families in meeting their basic needs, including nutrition, health, and mental health support, and alternative care for their children. Second, programs that have operable facilities are encouraged to allow displaced Head Start families supervised access to those facilities, including kitchens, rest/napping areas, computer labs, bathrooms, laundry, and power sources for recharging phones and other communication devices. Grantees are encouraged to support families in accessing local, state, and federal relief and leveraging their community partnerships and resources to support other relief efforts.

Serving Additional Eligible Head Start Families Grantees near impacted areas are encouraged to assess how their services and resources might be used or shared to assist others affected by these disasters. Please consider your physical resources (e.g., facilities, equipment, supplies) and your human assets (e.g., staff, physicians, social workers, mental health personnel) that might be of assistance. In some cases, Head Start- eligible children and their families might relocate to your community from other communities or close by states that were devastated by disasters.

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Administrative Flexibility OHS will rely on the judgment of governing bodies and program administrators at the community level to determine the most expeditious steps necessary to resume services. Individual states may waive some aspects of licensing requirements post-disaster, and programs are encouraged to contact their state licensing representative or Regional Office for guidance.

In some circumstances, if a grantee is unable to comply with a Head Start standard as a direct result of a disaster, OHS will consider a waiver of that standard to the extent allowable by law. However, no Head Start standard or requirement will be waived where failure to comply endangers the health and safety of children or constitutes fraud or misuse of federal funds. Grantees must be able to assure the safety of children and financial accountability for funds and property.

Safe Environments Grantees are encouraged to be sure that services are resumed only when children can be safely served in their centers and outdoor play areas. Programs must also ensure safe work environments for staff, including in administrative offices.

The following resources are available to provide information on best practices for disaster cleanup and safety practices.

Flood Cleanup to Protect Indoor Air Quality provides basic information from the Environmental Protection Agency (EPA) about how to clean up after a flood and prevent indoor air problems.

A Brief Guide to Mold in the Workplace bulletin assists employers in providing a safe and healthful workplace. Pursuant to the Occupational Safety and Health Act, employers must comply with hazard-specific safety and health standards and regulations from the Occupational Safety and Health Administration (OSHA), or by a state with an OSHA-approved state plan. In addition, pursuant to Section 5(a)(1), the General Duty Clause of the Act, employers must provide their employees with a workplace free from recognized hazards likely to cause death or serious physical harm.

OSHA Fact Sheet: Mold Hazards during Disaster Cleanup offers information on clean-up procedures, personal protective equipment (PPE), and practices to protect workers in moldy environments.

Mold Remediation in Schools and Commercial Buildings provides printable instructions from the EPA for clean-up and remediation of molds and moisture-related problems in schools and commercial buildings.

All state child care licensing requirements related to re-opening centers post-disaster must also be met before service in centers is resumed. Consult local and state health authorities for further information and be aware of flood recovery information available from the U.S. Centers for Disease Control and Prevention (CDC), which includes information and helpful links to other resources: https://www.cdc.gov/features/flood-safety/index.html

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https://www.epa.gov/indoor-air-quality-iaq/flood-cleanup-protect-indoor-air-quality

https://www.osha.gov/dts/shib/shib101003.html

https://www.osha.gov/Publications/OSHA3713.pdf

https://www.epa.gov/mold/printable-version-mold-remediation-schools-and-commercial-buildings

https://www.cdc.gov/features/flood-safety/index.html

Eligibility, Recruitment, Selection, and Enrollment Grantees in impacted areas that offer both Head Start and Early Head Start may serve eligible impacted children ages birth to 5 within their overall funded enrollment and are not restricted to the current funded enrollment slots assigned to each program. Grantees in impacted areas that do not currently offer Early Head Start but have appropriate space and staff qualified to serve infants and toddlers may contact their Regional Office about the potential to serve displaced infants and toddlers. Head Start programs that do not have qualified infant/toddler staff are encouraged to work with local programs that may have space for infants and toddlers or offer home visiting programs. As we work together to serve affected children and families, we must do so in ways that do not put children at risk.

Any age-eligible child from a family that has had to abandon their home because of the disaster should be considered homeless under the definition of "homeless children" in the McKinney- Vento Homeless Assistance Act. These children are eligible for Head Start services due to loss of housing or the fact they are living in emergency shelters or sharing housing with family or friends.

If a displaced family does not have the eligibility documentation in-hand, programs should be flexible in accepting signed statements from the family attesting to necessary eligibility information.

Program Options and Hours of Program Operations In the event of a disaster, OHS will, for the remainder of the school year, allow any grantee in or near the affected area to serve impacted or displaced children in any program option or options without obtaining advance approval. This applies to a conversion of a program segment, such as a center, to another program option so programs can accommodate as many children as possible. This time-limited exception to required procedures for obtaining OHS permission to convert services to a different program option as a "change to the scope or objectives of a program" under 45 CFR §75.308(c)(1)(i) is based on the need for programs to act quickly in response to a large-scale and widespread emergency situation in order to ensure children's safety and well- being. Also for the remainder of the current school year, significantly affected programs may add or reduce hours or days of program operations without obtaining prior approval as long as the changes can be justified. Finding creative ways to reach out and serve these families is encouraged.

Grantees are required to notify their Regional Office of the actions taken as soon as it is practical using the Head Start Enterprise System (HSES) correspondence.

Space, Class Size, and Ratios Adequate classroom space may be a challenge post-disaster as programs strive to serve children displaced by the disaster. In order to provide grantee services within an area subject to an emergency or disaster designation under applicable local, state, or federal law, it's required to be as responsive as possible to these children and their families. This communication constitutes waiver approval, as described under 45 CFR §1302.24(c)(1) and (2), for such grantees to exceed the class size and group size requirements of 45 CFR §§1302.21(b) and

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https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-24-locally-designed-program-option-variations

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-21-center-based-option

1302.23(b). This is in effect as long as grantees maintain appropriate adult to child ratios and comply with state and local licensing requirements, except when the state or local licensing agency waives these requirements, in which case grantees would not need to comply with the waived requirements.

In cases where grantees cannot comply with square footage requirements for centers in 45 CFR §1302.21(d)(2) during a temporary disaster recovery period, compliance with a less stringent state or local standard will be regarded by OHS as evidence of a good faith effort to comply with the Head Start standard to the degree possible.

Grantees are required to notify their Regional Office of the actions taken as soon as it is practical to do so using HSES correspondence.

Additional Classroom Staffing and Teacher Credentials When using funds from existing operating budgets, programs may temporarily open additional classrooms to serve displaced children now considered homeless under the McKinney-Vento Act or children whose Head Start programs have closed due to damage. In addition, programs are encouraged to give priority to hiring staff displaced from other programs when hiring new classroom staff. All staff working directly with children must be eligible for employment under applicable criminal background check requirements under the Head Start Act and state childcare licensing requirements.

Health and Mental Health Services Addressing the health and mental health of children, families, and staff impacted by a disaster is critical to the recovery process. Children, families, and Head Start staff may experience stress and even trauma related to a hurricane or other disaster. These effects can be short- or long-term, and responses may vary across individuals. Grantees are encouraged to work with local agencies and partners to assure that all affected children receive needed health and mental health services as quickly as possible. When enrolling newly homeless children, programs must make best efforts to ascertain children's health status and immediate needs. Programs are also encouraged to work cooperatively to share children's records with local health care providers and those who may be serving displaced children in other locations.

The following resources are available to assist programs in responding to a disaster, as well as preparing for any future emergencies.

The Emergency Preparedness Manual for Early Childhood Programs addresses response and recovery as well as preparation.

Psychological First Aid (PFA) is an evidence-informed approach for assisting children, adolescents, adults, and families in the aftermath of disaster. The field manual includes handouts for parents, caregivers, as well as children birth to 5.

Children's Responses to Crises and Tragic Events is a tip sheet identifying what behaviors young children may display after a tragic event. Knowing what to look for can help programs determine when to get children the support they need.

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https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-23-family-child-care-option

https://eclkc.ohs.acf.hhs.gov/publication/emergency-preparedness-manual-early-childhood-programs

http://www.nctsn.org/content/psychological-first-aid

https://eclkc.ohs.acf.hhs.gov/publication/childrens-responses-crises-tragic-events

Helping Your Child Cope After a Disaster provides families and staff with tools to help a child after a disaster or crisis. Children benefit when adults assure them that they are safe and help them learn how to cope effectively.

Nutrition Following disasters, the U.S. Department of Agriculture (USDA), Food and Nutrition Services (FNS) may provide additional flexibilities for Child Nutrition Programs, including the Child and Adult Care Food Program (CACFP). For example, FNS has the authority to consider requests from state FNS agencies to waive meal pattern requirements for CACFP for a period of time following a disaster. For the latest information on disaster-related flexibilities in your service area, please visit https://www.fns.usda.gov/disaster/.

Children with Disabilities When serving displaced children, programs should acquire the Individualized Education Plans (IEPs) or Individual Family Service Plans (IFSPs) to assure the least possible disruption of these critical services.

Fiscal Management Recovery Costs: Grantees are expected to seek out and apply for all available national, state, and local disaster recovery funding. Insurance policies should be carefully reviewed to determine the extent to which losses may be covered. Insurance claims should be submitted promptly with regular follow-up on claims status. Insurance proceeds received because of losses related to Head Start- funded property must be spent on allowable program and recovery expenses.

If necessary, affected grantees may use funds already awarded for program operations and training and technical assistance (T/TA) to support needed recovery efforts (see Budget Modifications below). If OHS receives disaster relief funding, that funding may be used to replace program operation and T/TA funds re-directed to post-disaster recovery and resumption of services. Grantees should be mindful of budget consequences when using the program and T/TA funds for recovery activities to assure sufficient program operations and T/TA funding remains available for ongoing provision of services.

Budget Modifications: It is anticipated that funds awarded for program operations may need to be re-directed to different budget categories to address post-disaster clean-up, repairs, health and safety issues, replacement of damaged equipment, furnishing and supplies, and other costs associated with resumption of services. Within a fiscal year, grantees may re-budget up to the lesser of $250,000 or 25 percent of their annual funding between budget categories without prior written approval. In the event that re-budgeting in excess of the noted amount is needed, a revised standard form (SF)-424 and prior written approval is required per 45 CFR §75.308(b). Equipment purchases covered by 45 CFR §75.308(c)(1)(xi) require prior written approval.

Staffing and Wages: Program staff and volunteers may have suffered personal and property losses because of the

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https://eclkc.ohs.acf.hhs.gov/publication/helping-your-child-cope-after-disaster

https://www.fns.usda.gov/disaster/

disaster. Employees may not be able to reach their work locations and centers may be closed for extended periods of time. Grantees should consider federal and state labor laws to determine whether they are required to compensate staff unable to work on account of inclement weather. The U.S. Department of Labor website provides helpful information about disaster related benefits and support: https://www.dol.gov/general/hurricane-recovery

Laid-off employees should be encouraged to apply for unemployment compensation benefits and any other financial assistance available to support dislocated workers. With tasks that can be performed off-site, employees may be allowed to temporarily work from home during the disaster recovery period. Employees who take on new job responsibilities during the disaster recovery period, such as contacting parents or cleaning up centers, can be paid their regular wages for such work. Reasonable amounts of overtime may be paid if necessary to support recovery activities. Employees and volunteers should engage in clean-up and other on-site recovery activities only with appropriate supervision and safety gear.

To facilitate the retention and availability for recall of employees when services resume, employees laid off on account of the disaster may be paid their regular wages (allocated for shared employees) from Head Start funds for up to two weeks (80 hours for hourly employees, one half of the regular monthly salary for salaried employees) if they are unable to engage in other employment activities, such as those noted above.

Equipment: Replacement of equipment needed for classroom operations, transportation, and nutrition services is critical to resumption of services in affected areas. Prior written approval is required for replacement of equipment with a per-unit cost of more than $5,000. ACF will consider whether to provide blanket pre-approval for purchase of equipment without prior approval. The funding may be increased for grantees in the affected area in order to facilitate faster replacement of damaged or destroyed items. Guidance on any flexibilities related to the purchase of equipment will be released separately.

Procurement: Programs may experience post-disaster scarcity of materials and labor needed for recovery, particularly in construction services. Grantees are encouraged to seek out reputable, licensed, local contractors to assist in recovery efforts. In consideration of the emergency and the pressing need to move forward with recovery activities, vehicle replacement, equipment, furnishing, materials, supplies, and minor repairs and renovations related to these disasters which do not require compliance with 45 CFR §1303—Subpart E may be undertaken by non-competitive proposals as allowed in 45 CFR §75.329(f)(2) for up to 12 months following the date of this Information Memorandum (IM).

Procurement requirements, as noted in 45 CFR §§75.329–75.335, must be followed and a complete SF-429 in compliance with 45 CFR §1303—Subpart E must be submitted for purchase, construction, or major renovations as defined in 45 CFR §1305.2. Please note that the SF-429s must be submitted in the On-Line Data Collection (OLDC) system. Grantees are reminded that the cost of goods and services must be reasonable because of post-disaster conditions. Additionally, they must retain adequate documentation of all disaster recovery expenses and note

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https://www.dol.gov/general/hurricane-recovery

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1303-subpart-e-facilities

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1305-2-terms

their relationship to post-disaster recovery. Davis-Bacon Act: Unless waived in disaster relief legislation passed by Congress, the Davis-Bacon Act applies to covered construction activities in excess of $2,000. Davis-Bacon Act compliance information can be found at https://www.dol.gov/whd/govcontracts/dbra.htm.

Information on Damage and Recovery Collecting accurate data on damages and recovery costs is critical. Impacted Head Start facilities should be inspected as soon as safely possible. Staff is strongly encouraged to use appropriate safety precautions when visiting centers that have experienced flooding, including the use of an N-95 National Institute for Occupational Safety and Health (NIOSH)-approved disposable respirator, gloves, and eye protection. Grantees should prioritize those repairs that must be completed before the facilities can re-open.

OHS Regional Office staff will be in close communication about recovery efforts. It is very important that accurate data is submitted as soon as the projected costs of these repairs are received. The following information will be particularly helpful:

• Did the center experience flooding or other damage? • Was the structure of the center damaged (e.g., windows blown out, serious roof

damage, exterior walls damaged, foundation settled, floodwater over 2 feet in depth at highest point)?

• What non-structural damage did the center experience (e.g., playground flooded, soaked flooring, minor roof damage, floodwater less than 2 feet in depth at highest point, some windows broken)?

• Were supplies and furnishings damaged at the center? • Were buses or other vehicles at the center damaged directly or submerged over wheel-

depth in water? How many? While information on the potential recovery funds for Head Start is typically not available immediately following a disaster, having accurate information will help to inform federal recovery efforts. In the event of extensive power outages post-disaster, OHS will also grant extensions to those grantees affected by the recent disaster and recovery efforts by submitting SF-425s, SF-429s, End of Month Enrollment Data, and refunding applications due during or shortly after the period of the power outage. Notify your Regional Office to submit an extension.

Next Steps OHS recognizes the incredible commitment and strength of program staff across the country. ACF and OHS will assist and support in every way possible. National and Regional ACF staff will be available to help coordinate services among the Head Start programs in neighboring communities and the federal, state, and local entities with which you collaborate. If programs encounter other obstacles in responding to children and families in need or to partnering with local education agencies or child care agencies, aside from those included in this IM, please let your Regional Office know so we can work together to resolve those barriers. Additionally, monitoring schedules will be adjusted, as necessary, for programs impacted by a disaster.

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https://www.dol.gov/whd/govcontracts/dbra.htm

Lastly, this IM focuses on what you can do with the funding you have or can leverage through other sources. If Congress appropriates supplemental recovery funds for Head Start, OHS is committed to work expeditiously to communicate the process for applying for relief funding.

Thank you so much for doing all you can to help children, families, and staff who have experienced such disruption and loss.

/ Deborah Bergeron /

Dr. Deborah Bergeron Director Office of Head Start

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Date: May 13, 2019

Subject: District Wellness Committee Update and Future Plans

Initiated By: April Baugh and District Wellness Committee Members

Attachments: None


BACKGROUND INFORMATION: Our district has a Wellness Committee in which each building in the district is represented. CURRENT CONSIDERATIONS: We have worked on new projects this year, and have some ideas for the future. We would like to share these experiences and preview next year. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the information presented on the work of the 2018-2019 District Wellness Team, as well as the future of the Wellness Team.


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Date: May 13, 2019

Subject: District Multi-Year Strategic Plan

Initiated By: Dr. Scott Springston

Attachments: Financial, Academic, Climate and Employee Goals (2 goals per area).


BACKGROUND INFORMATION: Beginning in October 2018 the school district has responded to findings in the district audit and KESA recommendations through the creation of a draft five year comprehensive district strategic action plan. The district engaged in an extensive community, staff and student feedback process to collect perceptional data on what the district does well and areas for improvement. This data was reviewed by over 60 individuals representing our parents, staff, students and business representatives and concluded in the identification of the F.A.C.E of USD 443. This stands for Financial, Academic, Climate and Employee focus areas. The group reviewed data and drafted two goals per focus area along with objectives for each goal. The attached draft Five Year District Strategic Action Plan represents the results of this collaborative process and is setting the framework for comprehensive district improvement over the next five years. CURRENT CONSIDERATIONS: This plan will serve as a “guide” for the district’s actions as priority areas of focus. Annually there will be review of progress through data and make any necessary adjustments to ensure a continuous improvement trajectory. These goals will be shared with the public along with reporting of progress towards our anticipated growth benchmarks. In addition, the individual building Strategic Action Plans will be aligned with the District Strategic Action plan. It is important to be noted this document is an internal guide and is expected to be changed as necessary to ensure growth in currently identified and/or new areas for improvement. FINANCIAL CONSIDERATIONS: There are no direct financial considerations with the approval of the District Strategic Action Plan. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the multi-year district strategic action plan as presented.


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Strategic Action Plan Strategic Focus Area: Financial Goal 1

FINANCIAL Focus Area Mission: While supporting the goals of the district, the Dodge City School District will maintain a sound fiscal position with transparency, integrity and efficiency.

Goal F.1: Increase internal and external stakeholder understanding and actual knowledge of the value of district services for tax dollars spent. Goals Champion(s): Bill Hammond

Objective F.1.1: Increase internal and external stakeholder understanding of the value of district services for tax dollars spent through a comprehensive communication plan. Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Percentage of respondents who report on the annual stakeholder perception feedback they agree or strongly agree positively the value of services for tax dollars spend.

50% 60% 70% 80% 90%

Description of Action/Activity (Long & Short Term)

District Champion

Research/Rationale for Action/Activity

Measurable Outcome

Resources: $, People & Time

Completion Date

F.1.1.a Design and implement an annual update meeting covering state budget projections. Information provided in English and Spanish.

CFO See below Set and complete the annual meetings.

CFO and staff September of each year

F.1.1.b: Engage with civic organizations regarding projected budget model and impacts on the district.

CFO See below Set and complete meeting dates

Superintendent CFO CPIO

TBD

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Develop a list of organizations, contact information and meeting dates. F.1.1.c: Increase social media presence of budget information. Information provided in English and Spanish.

CFO See below Number of social media platforms. Track SEO utilization data.

CFO CPIO

On-going

F.1.1.d: Design and implement a feedback survey that will be administered annually to internal and external stakeholders.

CFO See below Design, implement and evaluate data. Develop communication plan.

CFO CPIO Financial Resources: utilize existing survey platform accounts

Baseline data on or before May 30, 2019. Annual surveys by May 1 of each year.

F.1.1.e: Create a Financial Advisory Committee (FAC) that will meet with the CFO quarterly to advise the CFO regarding district initiatives that are aligned to District Goals and Focus Areas. Initial internal meeting will result in development of framework and objectives

CFO Financial Advisory Committee (Cabinet)

See below Develop and monitors a budget assumption model

Cabinet (FAC) Budget Documents Audits Enrollment Projections Valuation Projections

TBD On or before June 1, 2019

F.1.2.b: The CFO will assimilate the information received from the Financial Advisory Committee and develop appropriate budgetary allocations of

CFO See below The FAC recommendations will be incorporated into the annual

CFO

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district funds to meet the district initiatives, goals and focus areas.

budget projections model/document

Baseline Data and Rationale Supporting the Goal and Objectives:

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Strategic Action Plan Strategic Focus Area: Financial Goal 2

FINANCIAL Focus Area Mission: While supporting the goals of the district, the Dodge City School District will maintain a sound fiscal position with transparency, integrity and efficiency. Goal F.2: Forecast and align financial resources to support district strategic goals. Goals Champion(s): Bill Hammond

Objective F.2.1: Increase annual favorable growth indicators through the annual budget projection modeling Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Annual indicators in the district scorecard will improve NA Set Baseline TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

F.2.1.a: Create a district scorecard comprised of key district financial indicators.

Bill Hammond

See below Completion of scorecard model

CFO and Staff

By June 1, 2019

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F.2.1.b: Identify appropriate ranges for each financial indicator from research and benchmarks established by comparison school districts

CFO and staff By June 1, 2019

F.2.1.c: Review district measures semi-annually to develop improvement plans around specific district focus areas.

Bill Hammond Presentation to the Board of Education

CFO and staff TBD


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Objective F.2.2: Develop a model to link budget with district strategic goals Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Link budgets to the district strategic action plan goals and monitor funds encumbered and expended

Creation of model

Implementation/review





District Champion


Measurable Outcome


Completion Date

F.2.2.a: Develop and implement a model to link budget with district strategic goals to improve linkages to the District Strategic Action Plans.

Bill Hammond Completion Business office staff Cabinet administrators

By July 1, 2019

F.2.2.b: Review district measures annually and develop communication plans around specific district measures

Bill Hammond Completion Business office staff Cabinet administrators

Linkage by July 1 and annual review by June 1 of each budget year


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Strategic Action Plan Strategic Focus Area: Academic Goal 1

ACADEMIC Focus Area Mission: Provide a relevant educational experience that prepares all students for college and career success.

Goal A.1: Increase literacy proficiency by utilizing research based instructional strategies to ensure that all students receive a strong foundational knowledge in a culturally responsive manner (LiNK). Goals Champion(s): Dr. Scott Springston

Objective A.1.1: District-wide implementation and measurement of impact on the researched based Reading strategies of the DCLiNK grant: Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Language Assessments ● Pre-IPT: Acceptable growth will be determined once

baseline is established in Spring 2019. ● KELPA: Expect ALL students to achieve minimum 3%

growth in scale scores as measured at grades 3, 6, and 9. (Longitudinal data will be tracked yearly for each identified sample group listed.)

Pre-IPT: Add baseline by June 1, 2019 KELPA - Growth TBD upon receipt of 2018-19 scores

Pre-IPT: Comparison of 2019-2020 Fall & Spring scores KELPA: Comparison of 2018-2019 and 2019-2020 scores

TBD TBD TBD

Literacy Assessment ● A baseline will be set once the district adopts a

district-wide measure through MTSS. ● Acceptable growth will be determined once baseline is

established in Fall 2019.

District Leadership Team working with TASN MTSS team to adopt appropriate universal screener(s).

Baseline data will be collected September 2019.

TBD TBD TBD

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https://drive.google.com/file/d/1kLvvuUiDXs3fOq5kTR9wD-j_dgImTQSs/view?usp=sharing


District Champion

Measurable Outcome Resources: $, People & Time

Completion Date

A.1.1.a: Review literature and informational text for cultural relevance and a rich source for language development.

Deputy Supt for Curriculum and Instruction

● A rubric for reviewing texts for cultural relevance will be created by DCLiNK staff based on the most recent information available.

● Training on the review of texts for cultural relevance will be provided by DCLiNK staff to all personnel participating in the literacy review process.

● All literature purchased will be subject to the review process, including texts purchased as part of a USD 443 curriculum adoption cycle.

● All tasks related to the completion of this action step will be funded through the DCLiNK grant.

● Persons involved will include DCLiNK staff, USD 443 Instructional Coaches & the District Leadership Team.

● Time required foreach review will vary dependant upon the number of texts included and the size of the work group involved in the review process.

Annually on or before June 1

A.1.1.b: Provide professional learning on explicitly teaching comprehension strategies, scaffolding, close reading, and vocabulary, while integrating them with reading, writing, and discourse.

DCLiNK Project Manager/ Professional Development Coordinator

All teachers will receive the following literacy training: ● Year 1 - Explicit Vocabulary

Instruction ● Year 2 - Elements of

Reading (as appropriate): Phonemic Awareness, Phonics, Comprehension, & Fluency

● All tasks related to the completion of this action step will be funded through the DCLiNK grant.

● Necessary personnel will include: ○ Trainings will be

provided by consultants and DCLiNK staff.

○ USD 443 Instructional Coaches will attend all trainings.

All Cohort groups will receive 3 years of training with Cohort 3 concluding in 2022-2023.

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○ Teachers will be organized into Cohort groups

● Training timelines will vary by Cohort group: ○ Cohort 1 will begin Year

1 (2018-2019) ○ Cohort 2 will begin Year

2 (2019-2020) ○ Cohort 3 will begin Year

3 (2020-2021) A.1.1.c: Dedicate Professional Learning Community (PLC) time for planning/collaborating on the foundations of reading to discuss what works, what doesn’t, new ideas, materials, strategies, etc.


● Building Administrators will receive training on effective facilitation of PLCs.

● Building Administrators and Instructional Coaches will work with PLC teams to review student data and identify necessary instructional adjustments in response to data.

● Activities outside of the normal operating budget for USD 443 (e.g. consultant fees) will be funded through the DCLiNK grant.

● Necessary personnel will include: ○ District Administrators

and consultants will be involved in the training of building administrators.

○ Building administrators, USD 443 Instructional Coaches, and teachers will be involved in PLCs.

● Building Administrator training will be scheduled at the discretion of the Deputy Superintendent and Assistant Superintendents. Weekly

None - PLCs operate on a continuing cycle

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PLC time will be scheduled by Building Administrators.

A.1.1.d: Provide instructional coaching to all teachers in the areas of reading.


Every teacher will participate in an instructional coaching cycle based upon each literacy professional development session attended as evidenced through Instructional Coach Logs maintained in the Frontline Professional Growth platform.

● For the duration of the grant, activities outside of the normal operating budget for USD 443 (e.g. substitute costs) will be funded through DCLiNK. Upon conclusion of the grant, other district funds will need to be allocated.

● Personnel involved will include teachers, USD 443 Instructional Coaches, and DCLiNK staff.

● Duration of instructional coaching cycles will vary based on the self-identified needs of teachers.

None - Instructional coaching cycles operate as part of the Professional Learning Cycle identified in USD 443s Comprehensive Literacy Guide.

A.1.1.e: Review foundations of reading programs at all levels to determine if they are systematic and explicit, as well as meeting the needs of teachers and students.


Adoption of a systematic ELA curriculum resource that includes explicit instruction in all elements of literacy - including reading, writing, and grammar.

● Associated costs will be funded through USD 443 funds allocated for purchasing of curriculum resources.

● Personnel involved will include the Deputy Supt for Curriculum and Instruction, members of the TASN MTSS team, and district representatives on the ELA work group - including teachers,

Spring 2020

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Building Administrators, and USD 443 Instructional Coaches.

A.1.1.f: Create on demand trainings on reading topics in Birth to Age 5, Grades K-2, Grades 3-5, and Grades 6-12.


Professional learning modules will be created using the Learning & Collaboration Resources in the Frontline Professional Growth platform.

● For the duration of the grant, DCLiNK funds pay for the Learning & Collaboration Resources in the Frontline system. Upon conclusion of the grant, other district funds will need to be allocated.

● DCLiNK staff, USD 443 Instructional Coaches, and consultants will participate in the creation of the online training modules.

● DCLiNK staff and USD 443 Instructional Coaches will use extended contract days during the summer.

Summer 2021

Objective A.1.2: District-wide implementation and measurement of impact on the researched based Writing strategies of the DCLiNK grant: Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 ● ESL Students: Expect ALL students to achieve minimum

3% growth in scale scores in the Writing component of the KELPA as measured at grades 3, 6, and 9. (Longitudinal data will be tracked yearly for each identified sample group listed.)

● All Students: A baseline will be set once the district adopts a district-wide measure through MTSS.

District Leadership Team working with TASN MTSS team to adopt

Baseline data collected.

TBD TBD TBD

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https://drive.google.com/file/d/1kLvvuUiDXs3fOq5kTR9wD-j_dgImTQSs/view?usp=sharing

Acceptable growth will be determined once baseline is established.

appropriate universal screener(s).


District Champion

Measurable Outcome Resources: $, People & Time Completion Date

A.1.2.a: Use the lens of cultural sensitivity to understand the attitudes, beliefs, and assets students bring to the writing process, while allowing opportunities to build on students’ prior knowledge and experiences.


All teachers will receive training in Biography Driven Instruction.

● For the duration of the grant, activities outside of the normal operating budget for USD 443 (e.g. consultant fees) will be funded through DCLiNK. Upon conclusion of the grant, other district funds will need to be allocated.

● Necessary personnel will include: ○ Trainings will be provided

by consultants and DCLiNK staff.



● Training timelines will vary by Cohort group: ○ Cohort 1 will begin

2020-2021 ○ Cohort 2 will begin


2022-2023

Spring 2023

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A.1.2.b: Utilize the stages of writing development to differentiate instruction with students that moves them along the developmental continuum providing appropriate scaffolding along the way; in addition, they should be able to explain how second language learning intersects with writing development (research, standards, assessment).


All teachers will receive the following literacy training: ● Year 3 - Elements of Writing









2022-2023


A.1.2.c: Utilize a constructivist approach when teaching writing through the use of collaboration and specific writing strategies to assist students in communicating their thinking - learning through various types of writing (e.g., narrative, information, research,



● For the duration of the grant, activities outside of the normal operating budget for USD 443 (e.g. consultant fees) will be funded through DCLiNK. Upon conclusion of the

All Cohort groups will receive 3 years of training with Cohort 3

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opinion/argumentative); writing for content learning (research, standards, assessment).

grant, other district funds will need to be allocated.








2022-2023

concluding in 2022-2023.

A.1.2.d: Integrate language, reading, and writing utilizing explicit instruction including authentic grammar instruction and application in their own writing to provide students the opportunity to improve and communicate their understanding with specific goals for writing (research, standards, assessment).







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2022-2023 A.1.2.e: Provide a variety of opportunities (e.g., technology, oral presentations, etc.) to present written work for evaluation.








● Training timelines will vary by Cohort group:


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○ Cohort 1 will begin 2020-2021



Objective A.1.3: Ensure fidelity and consistency of MTSS framework Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Work in cooperation with TASN from 2018-2021 to establish MTSS framework. Full independent application beginning Fall 2021

Year 1 with TASN Implementation



Independent Implementation

Independ. Implementation


District Champion

Measurable Outcome Resources: $, People & Time Completion Date

A.1.3.a. Selection and administration of K-12 Universal Screener

Dr. Springston

Completion Cost of program, PD training/costs, DLT and workgroups

August 15, 2019

A.1.3.b: Finalize Tier 1 determination for K-12 ELA and introduce Math Tier 1

Dr. Springston Completion DLT, Workgroups, Instructional Coaches, admin

May 15, 2019

A.1.3.c: Finalize Tier 1 determination for Math, SEL and begin work on Tier 2 for ELA, Math and ELA


May 2020

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A.1.3.d: Complete assessment schedule including selection/removal of universal screeners, diagnostics, formatives and summatives


August 2020

Baseline Data and Rationale Supporting the Goal and Objectives: Current Reality - Reading : Teachers explicitly teach comprehension strategies beginning in kindergarten through 5th grade. At the elementary level, all teachers are expected to model reading aloud every day. Teachers do not always use available Tier 1 instructional materials, and when used, the materials are not always used with fidelity. The District Literacy Leadership Team recognizes a need for more comprehension-focused intervention materials for Tier 2 and 3 instruction. At the secondary level, English classes are traditional with an emphasis on students independently reading assigned texts in multiple genres. The team notes that most secondary teachers are unprepared to help struggling reading or scaffold content for EL students. They identify this as a critical area requiring substantial attention during implementation of the new District Comprehensive Literacy Plan. Current Reality - Writing : Teachers reported students have multiple writing opportunities throughout the system (including prewriting activities in early childhood). However, the District Literacy Leadership Team found strong evidence teachers were not adept at developing competent writers. Administrators noted that training in writing instruction has been sparse recently.

Rationale

Texts that allow students to see their own cultures represented (Aronson & Laughter, 2016; Zhang, Georgiou, Xu, Liu, Li, & Shu, 2017) and motivate them to read are a critical element of successful reading instruction. Quality reading instruction includes explicitly teaching foundations of reading (e.g., concepts of print, phonics, phonological awareness, phonics, and fluency) (NICHD, 2000), comprehension strategies (Stevens, Walker, & Vaughn, 2017), scaffolding (Pearson & Gallagher, 1996), close reading (Bunch, Walqui, & Pearson, 2014; Fillmore & Fillmore, 2012; Fisher, & Frey, 2014), and vocabulary (Cervetti, Hiebert, Pearson, & McClung, 2015; Olson & Land, 2007; Wright, & Cervetti, 2017), The integration with reading, writing, and discourse (Perfetti, & Stafura, 2014; Zhang, Anderson, & Nguyen- Jahiel, 2013) are critical to the effectiveness of instruction.

Writing instruction begins at an early age and develops over time (Dennis & Votteler, 2013; National Center for Family Literacy, 2008). Providing frameworks for writing (Puranik & Lonigan, 2014), the writing process, (Graham & Sandmel, 2011), and strategy instruction (De Smedt & Van Keer, 2013; Graham, McKeown, Kiuhara, & Harris, 2012; Lane, Harris, Graham, Weisenbach, Brindle, & Morphy, 2008; Tracy, Reid, & Graham, 2009) creates an excellent foundation for writing development. Self-regulation combined with strategy instruction (Graham & Perin, 2007), as well as writing in the content areas, including summarization (de Oliveira, 2015; Hitchcock, Chang, & Uyen, 2016) will advance the foundation set earlier in writing and prepare students to communicate effectively in the future.

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This robust set of research studies on culture, language, and literacy will guide grant coordinators as they develop professional learning opportunities and supports for all teachers and staff in USD #443.

MTSS is an approach to organizing the system around student needs. In Hattie’s research (2009, 2015), Response to Intervention is equivalent to the Kansas MTSS system. RTI is ranked number six of the 195 practices that impact student achievement with a 1.07 effect size.

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Strategic Action Plan Strategic Focus Area: Academic Goal 2

ACADEMIC Focus Area Mission: Provide a relevant educational experience that prepares all students for college and career success.

Goal A.2: Increase academic growth for students Pre K-12 by providing a culturally relevant, common and viable curriculum that meets the needs of the students we serve.

Goals Champion(s): Dr. Scott Springston

Objective A.2.1: Vertically align each content area Pre K-12 to ensure learning and instruction alignment in scope and sequence Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 To complete the alignment of district curriculum/program review to state standards, data measurements and creation of storage location for staff access.

ELA, Music ELA, Math, PE Counselors

Math, Science, CTE

Science, Social Studies, Electives

Social Studies, ELA


District Champion


Measurable Outcome


Completion Date

A.2.1.a: During the program/curriculum review process create district guides that align standards to grade level or grade bands

Dr. Springston See below Completion of the district guides

District Leadership Team

To align with the completion date of each curriculum/program review

A.2.1.b: Create a district wide assessment schedule for each program/curriculum area that accompanies the district guides.

Dr. Springston See below Completion of the comprehensive assessment timeline


To align with the completion date of each curriculum/p

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rogram review

A.2.1.c: Develop a district Google Drive folder within the intranet login portal where all curriculum guides will be stored and accessible to all district staff.

Dr. Springston See below Completion of the Drive folder



Baseline Data and Rationale Supporting the Goal and Objectives: Poverty rate in Dodge City USD 443 is 80%. Hattie’s (2015) effect size for socioeconomic status is .54. In the last ten years, Hispanic enrollment has increased by over 1400 students while the white population has increase by nearly 250 students (kansas Can). With this changing student population comes potential for greater learning needs. The greater the student needs that exist, the more students will benefit from direct instruction (Archer, 2011; Marzano, 2009; Hattie, 2015). This does not mean that all instruction must follow a direct instruction model, but student achievement will be positively impacted when a majority of instruction follows the direct model. Overall, Hattie found an effect size of .60 for use of direct instruction. Indirect instruction includes a variety of practices, and Hattie’s measure of effect size for those practices were: student-centered teaching (.36), inquiry-based teaching (.35), inductive teaching (.33), problem-based learning (.12) and student control over learning (.01).

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Objective A.2.2: Establish and implement a curriculum and materials adoption and implementation plan. Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Development of a multi year curriculum and program review timeline aligned with research based practices and state/national standards.

ELA, Music ELA, Math, PE Counselors

Math, Science, CTE

Science, Social Studies, Electives

Social Studies, ELA


District Champion


Measurable Outcome


Completion Date

A.2.2.a: Establish timeline and tasks for the District Leadership Team to complete the work

Dr. Springston See below Completion DLT and district cabinet administration

January 20, 2020

A.2.2.b: Develop a multi year budget forecast for the curriculum and program review timeline

Dr. Springston See below Completion Cabinet level administrators

January 20, 2020

Baseline Data and Rationale Supporting the Goal and Objectives: Marzano (2003) identified review of curriculum resources, to support curriculum alignment, as the first step to ensure a guaranteed and viable curriculum. The Spring 2018 audit identified ELA alignment as a priority. Hattie (2015) found that comprehensive instructional programs had a .42 effect size. Specific areas within the comprehensive program had even higher effect sizes: vocabulary (.62), spelling (.58), comprehensions (.53), phonics (.52) and writing (.49).

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Objective A.2.3: Increase student State Assessment scores in ELA by all subgroups. Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Increase % students in levels 2, 3 and 4 in ELA state assessment scores by grade level tested

Released June 1, 2019 set baseline

TBD TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

A.2.3.a: Alignment of curriculum guides to state standard indicators

Dr. Springston See below Completion District Leadership Team, Instructional coaches


A.2.3.b: Implementation of annual interim assessment giving throughout each school year. Review data and adjust student actions through PLC structures

Dr. Springston See below Annual interim assessment dates

District Leadership Team, Building Principals, PLCs at each site.

TBD

Baseline Data and Rationale Supporting the Goal and Objectives: Data collected for this goal will be from the Kansas Department of Education annual when final scores for the prior year have been verified. The scores monitored at the district level for this particular Objective will be for “All Grades Combined”. While this is the overarching measurement at the district level there will be considerable breakdown of data by grade level, ELL, gender, ethnicity and socioeconomic status.

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Objective A.2.5: Increase student state assessment scores in math by all subgroups Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Increase % students in levels 2, 3 and 4 math state assessment scores by grade level tested

Released June 2019. Set baseline

TBD TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

A.2.5.a: Adopt a research based, viable math curriculum Pre K-12 that supports the needs of all students.

Establish criteria and review committee

-Pilot curriculum -Adopt curriculum -Professional Develop on curriculum

Implementation and monitoring

Monitor for fidelity And support with Professional Development

Monitor for fidelity And support with Professional Development

A.2.5.b: Implementation of annual interim assessment giving throughout each school year. Review data and adjust student actions through PLC structures

Dr. Springston Annual interim assessment dates

District Leadership Team, Building Principals, PLCs at each site.

TBD

Baseline Data and Rationale Supporting the Goal and Objectives: Data collected for this goal will be from the Kansas Department of Education annual when final scores for the prior year have been verified. The scores monitored at the district level for this particular Objective will be for “All Grades Combined”. While this is the overarching measurement at the district level there will be considerable breakdown of data by grade level, ELL, gender, ethnicity and socioeconomic status.

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CSIP Action Plan Strategic Focus Area: Culture/Climate- Goal 1

Climate Goal Vision: Provide a safe, respectful, welcoming, and caring learning environment.

Climate Goal 1: USD 443 will provide a safe and respectful environment that promotes self-efficacy, social-emotional learning and positive relationships with all stakeholders.

Goals Champion(s): Assistant Superintendents for Secondary and Elementary

Objective C.1.1: USD 443 Dodge City Public Schools will Increase student growth in the area of perseverance based on the self-efficacy survey. (Questions 5 & 6 on the self-efficacy survey)?

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

Current Level: Q5: 73%, Q6: 55.9% Will increase totals of levels 4 & 5 by 3% yearly

76%/59%

79%/62%

82%/65%

85%/68%

88%/71%

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Description of Action/Activity

(Long & Short Term)

District Person Accountable


Measurable Outcome


Completion Date

C.1.1.a: Train all staff in self-efficacy/growth mindset strategies with a focus on perseverance based on the Kansas Can Competency Framework. (Self-Efficacy)

Building principals and counselors

Student and staff self-efficacy have high effect sizes toward student achievement Cccframework.org

Learning Plan Activity log

Money: Possible compensation for training during plan or after school. People: All staff Time: Preferably during staff inservice days. Possibly Frontline training

Summer of 2020.

C.1.1.b: Administer the Self Efficacy survey to grades 3-12. Provide in English and Spanish versions.


cccframework.org survey

Comparison logs between student enrollment and students completing the survey

Building principals, staff, District Data manager

Annually February 15

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C.1.1.c: Annual survey results review and reporting.

Assistant Superintendent for Secondary and Elementary

Using the results for impact and next course of action

Reports are developed and communicated to building administrators

Building staff, DLT and Assistant Superintendents for Elementary and Secondary

Annually by March 1

C.1.1.d: BLTs will create a plan to address the two identified areas and their building (student) needs.

Building Principals and Instructional Coaches

USD 443 staff members Identified the goal area on the Relationship KESA rubric.

Individual Building Self-Efficacy survey Results.

cccframework.org Zones of Regulation

Plan adjusted after each annual measurement for implementation for the following year

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C.1.1.e: Develop implementation plan and PD for 2019-2020.

Assistant Superintendents for Elementary and Secondary

Kansas SEL curriculum. http://www.cccframework.org/

Plan developed Money:Extra duty Staff: teachers, counselors and administrators

On or before August 1, 2019

Objective C.1.2: Increase the percentage of students who feel respected by faculty and staff.

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

Baseline for Respect questions will be established in Spring of 2020

Amount will be determined with baseline data in Spring. 2020.

+3% +3% +3% +3%


(Long & Short Term)



Measurable Outcome


Completion Date

C.1.2.a: Administer the Respect Survey (Is part of the Self-Efficacy Survey)


USD 443 staff members Identified the goal area on the Relationship KESA rubric. Feedback from Thought Exchange. PBIS

Comparison logs between student enrollment and students completing the survey

Building principals, staff, District Data manager

Annually February 15

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http://www.cccframework.org/

http://www.cccframework.org/

C.1.2.b: Annual survey results review and reporting.

Assistant Superintendent for Secondary and Elementary

Using the results for impact and next course of action

Reports are developed and communicated to building administrators

Building staff, DLT and Assistant Superintendents for Elementary and Secondary

Annually by March 1

C.1.2.c: BLTs will create a plan to address the two identified areas and their building (student) needs.

Building Principals and Instructional Coaches

USD 443 staff members Identified the goal area on the Relationship KESA rubric.

Individual Building Self-Efficacy survey Results.

cccframework.org Zones of Regulation

Plan adjusted after each annual measurement for implementation for the following year

Objective C.1.3: USD 443 will complete a systematic, coordinated approach for addressing students’ social emotional and behavioral learning needs as measured by the completion of action plan activities based on survey data collected.

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

Adoption and Implementation Process Planning/Training Implementation and Impact Review

Impact Review and Revise as needed




(Long & Short Term)



Measurable Outcome


Completion Date

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C.1.3.a- Adopt a SEL Curriculum- Zones of Regulation for interventions

Assistant Superintendents for Elementary and Secondary

Research has demonstrated that these competencies strongly affect all of the following factors: Academic Performance, behavioral problems, happiness, health, peer relationships, job performance

Curriculum adopted and implementation plan established.

DLT- workgroup (SEL cmt) Money: Cost of curriculum and training. People: All staff will have to be trained

Adopt curriculum on or before July 1, 2019 Train and begin implementation of curriculum district wide on or before Fall of 2019

C.1.3.b: Develop the USD 443 District Counseling Curriculum based on student needs and the ASCA.

Designated Counseling Coordinator

ASCA curriculum assists school counselors in recognizing and distinguishing individual and group differences and strive to value all students and groups equally. School counselors promote the equitable treatment of all students in

Complete years one and two of the ASCA National Model Implementation

Money: Committee Work/extra duty, outside consultants People: Admin, Counselors, Principals Time: Through 20-21 School Years

Coordinate logistics on or before August 1, 2019. Start 2 year cycle September 1, 2019.

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school and the community.

C.1.3.c: Develop a tiered intervention system for systematically addressing chronic absenteeism.

District Safety Director, Assistant Supt., Principals, Public Information

Chronic absence — missing 10 percent or more of school days due to absence for any reason—excused, unexcused absences and suspensions, can translate into third-graders unable to master reading, sixth-graders failing subjects and ninth-graders dropping out of high school.

Buildings will develop a system to review Chronic Absenteeism weekly

Money: Possible committee work, print material. People: District Admin, Building Admin, Teachers

August 2019 (tentative)

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Baseline Date and Rationale Supporting the Goal and Objectives:

● Numerous studies reveal a strong correlation between self-efficacy and academic performance. Research shows that when students believe they are capable of achieving an academic task, they are far more likely to persist and overcome challenges to successfully perform the assignment. On the other hand, when students lack the confidence in their ability to perform a task or overcome a challenge, they are more likely give up and may even go out of their way to avoid the assignment.

● When there is a positive teacher-student relationship, students feel safe and there is a strong bond of trust within the classroom. Students are not afraid to take risks and understand that making errors are all part of the learning process. Students are more likely to feel positive about school and have a greater chance of developing a true love for learning. The relationship teachers have with their students dictates the impact they will have on their students’ achievement.

● Chronic absenteeism — missing 10 percent or more of school days due to absence for any reason—excused, unexcused absences and suspensions, can translate into third-graders unable to master reading, sixth-graders failing subjects and ninth-graders dropping out of high school. Missing school and getting behind leads to behavior issues in school and the community.

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CSIP Action Plan Strategic Focus Area: Climate Goal 2

Goal 2: USD 443 will improve two-way communication and collaboration with all external stakeholders.

Goals Champion(s): Assistant Superintendents for Elementary and Secondary

Objective C.2.1: Develop, implement and evaluate a district and individual school safety plans through collaboration with community stakeholders.

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

Develop/Evaluate, implement, and revise as needed.

Develop/Review all safety plans

Implement/Evaluate

and revise as needed

Implement/Evaluate and

revise as needed

Implement/Evaluate and revise as needed

Implement/Evaluate and revise as needed


(Long & Short Term)



Measurable Outcome


Completion Date

C.2.1.a: Complete new district website and social media links. Website will be first line of communication regarding school safety and security information and alerts in Spanish and English.

Chief Public Information Officer

Develop a consistent line of communication to all community stakeholders

Documentation of all staff using platform for communications

CPIO Director of Safety/Security, building administrators

August 2019 and ongoing

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C.2.1.b: - Complete partnership with Ford County Communications to tie our district communication systems in with county.

Director of Safety/Security

Providing a cohesive communication system between the district and the county will provide real-time communication with all stakeholders in the event of an emergency

Annual targeted activities (see Completion Date column)

Money: equipment, training, user fees, software. People: Director of Safety/Security

Contract and interlocal agreement signed by Summer of 2019. Training completed by the start of the 2019-2020 school years

Objective C.2.2: Increase the cultural competency and awareness by students & staff that reflects our communities’ diversity.

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

The percentage of community respondents reporting they agree or strongly agree the district is responsive to our community diversity increases.

Baseline date Fall 2019

+5% +5% +5% +5%


(Long & Short Term)



Measurable Outcome


Completion Date

C.2.2.a: Signage will be placed throughout the district that represents our community.

District Maintenance Director

Increase cultural awareness by providing signage throughout our district that reflects our community

Signage in buildings

Money: Cost of additional signage throughout the district People: District Maintenance

Completed by the end of the 20-21 school year

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C.2.2.b: Develop a diverse stakeholders group to regularly reviews data pertaining to the culture and climate in our schools and community.

Director of Migrant/ELL

Engaging with your stakeholders will directly impact the level of buy-in and participation in your school improvement efforts. Involving stakeholders allows you to collaborate on critical strategy decisions to improve equity

Meeting minutes and survey results

Chair (John Montford), Committee members (TBD).

Committee formed by September 1, 2019 and meets semi annually each year

C.2.2.c: Increase membership in building/district site councils to better reflect the community.

District Admin, Building Principals

Improve communication, participation, and perspective from a cross sectional group

Spreadsheet with membership percents

People:District Admin, Building Principals, and site council members

Yearly Reviews of all district site councils

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Objective C.2.3: Create partnership engagement opportunities with the business community.

Annual Targets: 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

The percentage of business representatives reporting they agree or strongly agree the school’s positively engage a partnership with the business community will increase

Baseline established Fall 2019

+5% +5% +5% +5%


(Long & Short Term)



Measurable Outcome


Completion Date

C.2.3.a: Conduct a building based inventory of what business partnerships are in place currently and for what function(s), develop a comprehensive district wide list.

Director of Finance/Operations

Businesses partnering with public schools creates a number of mutually beneficial advantages for each party. Businesses that support schools with contributions of volunteer time and money are viewed as good corporate

When the data collected.

CPIO August 1, 2019

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citizens interested in helping shape the local workforce. Schools benefit by receiving tangible and intangible assistance from the private sector

C.2.3.b: Develop action plan to reduce redundancy, identify new businesses, develop the “ask”

CPIO Asst. Supt of Elementary and Secondary Ed.

Using current participation to determine steps to promote new membership


Building Admin January 1, 2020

C.2.3.c: Develop, implement and evaluate feedback survey and data data from business partners.

CPIO Use the data and feedback from your business partners to determine next plan of action


CPIO, Director of Data/Technology, Superintendent

September 1, 2019

C.2.3.d: District attendance at Chamber of Commerce meetings

Superintendent CPIO

District must stay up-to-date with the direction and what is going on in the community to understand the needs of the community

Attendance Chamber meetings

On-going

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Baseline Date and Rationale Supporting the Goal and Objectives:

● As the United States becomes a more culturally and ethnically diverse nation, public schools must become more diverse, too. The district must promote strong relationships between schools, staff, families, and students in support of closing achievement and opportunity gaps.

● Keeping schools safe allows children to look forward to being in an encouraging environment that promotes social and creative learning. When their basic safety needs aren't met, children are at risk for not feeling comfortable at school and may stop showing up, or they may remain on edge throughout the day. Promoting school safety creates an open space for kids to explore, learn and grow.

● When students achieve their goals in education, everyone benefits. Business involvement helps to show relevance to students. The students are more motivated to get an education and more aware of how it correlates to success. There is evidence that links business involvement with fewer dropout rates. And when students see the relevance for pursuing a career in a specific industry, they are motivated not only to stay in school but to do their best. This helps create positive growth within the community over the long-term.

Link to Community Encounters for KESA

High School

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https://docs.google.com/spreadsheets/d/1lSvzUmitXdejU0o8SyXKIw759fZijkpzZGkq03GhRSQ/edit#gid=1526972236

https://docs.google.com/spreadsheets/d/1P8_R-rk6YjaNky2CzwDvGNeJJEhkhSe4sydZH9g4ZeU/edit#gid=0

Strategic Action Plan Strategic Focus Area: Employee Goal 1

EMPLOYEE GOAL Vision: Promote a positive, engaging and supportive work environment. Goal E.1: Promote a positive and supportive work environment for all employee workgroups. Goals Champion(s): Ramona Nance

Objective E.1.1: Increase the percentage of staff reporting that their workplace is supportive and respectful Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Climate Survey Date 6/30/19 TBD TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

E.1.1.a: Develop employee recognition activities (newsletter, website, annual recognition ceremonies, etc)

Executive Director of Human Resources

To show appreciation to all levels of employees

Identify base line number of activities and increase over course of 2 years then maintain attained level of activities based on employee feedback

*$2,000 annually *HR and Public Information Staff *40 hours annually

July 1, 2019

E.1.1.b: Conduct exit interviews and annual employee climate survey to determine employee perception of the work environment being positive and supportive


To receive vital feedback on district initiatives to create a positive and supportive work environment

After establishing a baseline indicator, annual growth of at least 2% is expected

*$500 for surveys *HR staff and Admin Cabinet/Council *20 hours annually

Beginning July 1, 2019 and annually on or before June 30

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E.1.1.c: Analyze exit and annual surveys to gather data and adapt or enhance employee recognition/appreciation activities based on results of data gathered.

Executive Director of Human Resources and other staff as needed

To incorporate employee feedback into recognition and appreciation activities

If survey results reveal needed improvements in employee recognition activities, annual survey results will reveal at least a 2% increase in satisfaction the following year

*$500 for any necessary supplies/rewards *HR Staff and other staff as needed *30 hours annually

Annually on or before August 1

Baseline Data and Rationale Supporting the Goal and Objectives: The goal and objectives were derived by qualitative feedback from all employee groups as to the benefit and need to have staff recognition, programs throughout the school district. David Williams writes in Forbes Magazine (May 22, 2017) that one way to create a supportive and respectful work environment is to recognize employees after exceptional efforts or achievements rather than only using a “dangling carrot” as an incentive prior to an expected outcome. Institutional effectiveness in meeting this goal will be measured through an annual climate survey as well as exit surveys when employees depart the district.

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Objective E.1.2: Develop classified training and mentoring programs Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Develop training & mentoring schedule for next year 6/30/2019 6/30/2020 6/30/2021 6/30/2022 6/30/2023


District Champion


Measurable Outcome


Completion Date

E.1.2.a: Develop a classified training schedule based on employee stated needs


To address employee desire to grow professionally in their skills

After baseline data is collected, there will be an increase in the number of training sessions offered to classified employees

*$0 *HR and Information Technology Staff *20 hours

Annually on or before July 1

E.1.2.b: Assess usefulness of each training session through session exit survey


To determine institutional effectiveness in delivering training programs

80 % of participants will report increasing knowledge and skills due to training session

*$0 *Information Technology *10 hours

At conclusion of each session

E.1.2.c: Develop classified mentoring program for Paraprofessionals and School Secretaries


To assist Paraprofessionals and School Secretaries in assuming the responsibilities of their new role

75% of newly hired Paraprofessionals and School Secretaries will report the mentoring program was beneficial

*$0 *HR and School Staff *number of hours will vary

August 1, 2019

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Baseline Data and Rationale Supporting the Goal and Objectives: This objective was developed as a result of a survey of all district employees plus the results of a focus group discussion with classified personnel. The need for more opportunities for classified training has been brought into discussion in the past. While there have been attempts to provide training on various software packages to all employees, there has not been an established schedule of training opportunities or training designed to meet a variety of needs. Paraprofessionals are typically dismissed on inservice days and School Secretaries have one short training session at the beginning of each year. These are two groups of employees that have expressed the desire to have more relevant and frequent training. Research indicates that employees feel valued when employers invest in training their staff (Lotich, 2017) and adequate training coupled with the feeling of being valued leads to increased employee productivity.

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Strategic Action Plan Strategic Focus Area: Employee Goal 2

EMPLOYEE GOAL Vision: Promote a positive, engaging and supportive work environment.

Goal 2: Increase number of staff recruited and retained (classified and certified) that can help support the district’s mission Goals Champion(s): Ramona Nance

Objective E.2.1: USD 443 will be at or above the 75th percentile of comparable or competing school districts’ salaries. Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 80th percentile 82nd percentile TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

E.2.1.a: Develop a comp list of districts we compete with for employees. Identify the factors to compare (salary, vacation, health, etc).


Investigate compensation packages in surrounding and competing districts

USD current salary at or above mean salaries gathered

*$0 *HR staff 6 hours

Annually by February 1

E.2.2.b: Collaborate with Business Officer to establish district budget for employee raises

Executive Director of Business Operations and Human Resources

To determine district’s ability to meet or exceed the objective

USD current salary at or above mean of salaries gathered

*2-3% new money over current salaries *HR and BO staff *10 hours

Annually by March 1

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Baseline Data and Rationale Supporting the Goal and Objectives: Data will be collected each spring that compares surrounding and competing district compensation packages for certified and classified staff. Once that data is collected, a meeting with the Business Office staff will be held to determine the amount of money that is projected to be available for salary increases. It is critical that the district remain competitive in salary and benefits in order to recruit and retain staff that will help the district fulfill its mission.

Objective E.2.2: USD 443 will develop, implement and measure the impact of a marketing campaign for prospective employees Annual Targets: 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Number of job applications from all platforms 1917 2000 TBD TBD TBD


District Champion


Measurable Outcome


Completion Date

E.2.2.a: Utilize social media, targeted campaigns, district website and professional contacts to recruit classified and certified staff from various regions.

Executive Director of Human Resources and Director if

To continuously updated our marketing campaign to reach the desired candidate pool

The number of responses to various marketing strategies will be tracked and

*$5,000 *HR and PI staff *20 hours

Ongoing as needed

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Public Information

strategy adjusted to increase responses

E.2.2.b: Develop community marketing topics (work with visitors bureau, chamber/city gifts, connect with local workforce for spouse connections, collaborate with rental agencies and real estate companies)

Executive Director of Human Resources and Director if Public Information

Establish community contacts and resources that will aid new hires in becoming a part of the community

Develop and add to list of community resources available to help potential new hires relocate more easily to our city

*$0 *HR and PI staff *10 hours

Ongoing as needed

Baseline Data and Rationale Supporting the Goal and Objectives: To establish baseline data, the district job application form will include a mandatory section that identifies where the applicant learned of the job opening. Social media such as LinkedIn, Facebook, and Instagram will be utilized to promote the district and advertise district openings. Targeted marketing campaigns will be designed, implemented and analyzed to determine impact in specific geographical regions. As part of the marketing strategy to recruit certified and classified staff, community resources such as housing, employers, and community events will be continuously updated to share with prospective new hires. This will aid in helping candidates find employment, home and social life in our district and city.

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Date: May 13, 2019

Subject: FastBridge Learning K-12 Universal Screener

Initiated By: Dr. Scott Springston, Deputy Superintendent for Curriculum and Instruction

Attachments: Quote from FastBridge Learning quote # 00004137 Created on 5/2/2019


BACKGROUND INFORMATION: The use of universal screeners is a vital component of assessing an individual student’s present level of performance. This information provides a starting point for the teacher’s planning on how to adjust instruction to meet their needs. There are a multitude of screeners district wide being given with mixed results in use, lack of consistent application and questionable reliability and validity of the data results. The district is looking for a K-12 universal screener that will replace all current universal screeners. Reading, math and social/emotional wellbeing are three areas the screener should assess. The administration of the screener will occur multiple times during each academic year. The data will be immediately accessible to teachers and administrators to be reviewed in the Professional Learning Collaboration times at the buildings. Jointly staff will share best practice and make immediate adjustment to instructional and support opportunities based on the screening results.

CURRENT CONSIDERATIONS: The district’s Assessment Workgroup reviewed current screening tools, researched what are the top universal screening assessments on the market, vetted, checked references and in the end FastBridge was the selected assessment. It is an on line assessment for Math, Reading and Social/Emotional levels for students K-12 given 3 times per year. The TASN (Technical Assistance System Network of KS) staff were also asked for their experiences with other school district’s use and review and they reported it is widely used and liked.

FINANCIAL CONSIDERATIONS: The Financial cost to USD 443 Dodge City Public Schools for FastBridge Learning K-12 Universal Screeners will be $7.50/student for all K-12 students, FASTflix Subscription for teacher online guidance (1 district License) and 2 days of on-site FAST Essentials Training will be $58,362.50. This would be a 1 year contract paid from the following budgets:

• 16-1000-653-00-000 – Software License – Textbook fund $48,862.50 • 15-2210-325-00-000 - Inservice Software/Maintenance $3,500 • 15-2210-320-00-000 – Consultant District Wide – Inservice fund $6,000

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the services from FastBridge Learning in the amount of $58,362.50 to be funded from the following budgets:

• 16-1000-653-00-000 • 15-2210-325-00-000 • 15-2210-320-00-000

RECOMMENDED ACTION:


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Important tax information: When submitting an order forFastBridge subscription services, customers areresponsible for including tax amounts if applicable. If a taxamount is present on your quote, check that the amount iscorrect. If a tax amount is not present and yourorganization is not tax exempt, please include theapplicable tax on your purchase order.

$58,362.50Grand Total

$58,362.50Subtotal

1000 N 2nd AveDodge City, KS 67801

Bill To

USD 443 Dodge City Public SchoolsBill To Name

[email protected]

(620) 471-2111Phone

Scott SpringstonContact Name

[email protected]

(763) 321-3862Phone

Scott AvilaPrepared By

00004137Quote Number

5/2/2019Created Date150 South Fifth Street Suite 600Minneapolis, MN 55402United States

Company Address

Product Code Product Sales Price Quantity Total Price

FAST-SUB1-N FAST Subscription $7.50 6,515.00 $48,862.50

OLT-FFS-T4 Training - FASTflix Subscription $3,500.00 1.00 $3,500.00

OST-FE Training - On-site FAST Essentials $6,000.00 1.00 $6,000.00

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Date: May 13, 2019

Subject: Literacy Grant (LiNK) Update

Initiated By: Dr. Scott Springston

Attachments: • DCLiNK Summer Family Activities Flyer • 2019-20 DCLiNK PD Cohort 1 flyer • 2019-20 DCLiNK PD Cohort 2 flyer • DC Summer Staff Conference 2019


BACKGROUND INFORMATION: The Dodge City school district was one of 8 grantees for a 3 year $3.2 million dollar grant to focus on literacy education beginning with the 2018-2019 school year. Our goals are; one, strengthen culturally responsive teaching to impact all students’ language and literacy abilities, two, build a solid foundation of writing instruction and three, strengthen instruction in all the components of reading. The focus of this work will be prek-12th grade district wide. CURRENT CONSIDERATIONS: This was the first year of full implementation of the grant. The report is intended to provide a brief overview of the 2018-2019 events, planning for the summer programs, preview of 2019-20 planning and a cost breakdown of the summer ASCD conferences focused on with district strategic plan and LiNK goals. The intention of the report is to not only highlight what has been done but also show the focused community engagement activities for this sum. In addition, the Board will get a brief update on the addition of Cohort 2 teacher next fall along with the second year of focused training for all Cohort 1 teachers. Kelley Clark, LiNK Development Coordinator, will co-facilitate this presentation. FINANCIAL CONSIDERATIONS: There are no financial considerations for the Board of Education with this item. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the Literacy Grant (LiNK) update as an Informational Item. No action is requested.


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SUMMER FAMILY ACTIVITIES SCHOLARSHIP PROGRAM Sponsored by DCLiNK The purpose of the DCLiNK Summer Family Activities Scholarship Program is to provide low-cost out-of-school learning opportunities for economically disadvantaged USD 443 students and their families.

Children must be accompanied by an adult. Maximum of 2 adults per family. Minimum of one adult per 3 children.

Cost includes: • Admission to the venue • Transportation to and from the venue

via Dodge City Public Schools activity bus.

Sedgwick County Zoo

Wichita, KS June, 2019

──── Tanganyika Wildlife Park Goddard, KS

June, 2019 ────

Cosmosphere Hutchinson, KS

July, 2019 ────

Exploration Place Wichita, KS July, 2019

──── Sternberg Museum

Hays, KS July, 2019

──── Strataca: Kansas Underground Salt

Museum Hutchinson, KS

July, 2019

COST PER EVENT: Current USD 443 students:

FREE Adults: $5 each

For more information: Name

Phone Number Email Address

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2019-2020 DCLiNK PD Dates to Remember

August 16

Cohort 1 – Reading Overview

Cohort 2 – Culturally Responsive Teaching: Session 1

September 16-26 (Session schedule TBA) Cohort 1 – Reading

Content (Teacher selected)


January 21-31 (Session schedule TBA)

Cohort 1 – Culturally Responsive Teaching: Session 3 (Continued from 2018-2019)

Cohort 2 – Explicit Vocabulary Instruction

READING OVERVIEW

Including…

Developmental stages

Components of reading (Big 5)

(Phonemic Awareness, Phonics,

Vocabulary, Comprehension, Fluency)

When readers struggle

READING CONTENT SELECTION

Choose from:

PA/Phonics (Elementary)

Word learning (Secondary)

Comprehension

All selections will address the importance of fluency.

All selections will have a writing component.

CULTURALLY RESPONSIVE TEACHING –

SESSION 3

Building on Year 1→Language Acquisition:

2nd language acquisition

Vocabulary development

Differentiation

ELP Standards

All sessions are half-day (3 hours).

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2019-2020 DCLiNK PD Dates to Remember

August 16

Cohort 1 – Reading Overview


September 16-26 (Session schedule TBA) Cohort 1 – Reading

Content (Teacher selected)


January 21-31 (Session schedule TBA)

Cohort 1 – Culturally Responsive Teaching: Session 3 (Continued from 2018-2019)

Cohort 2 – Explicit Vocabulary Instruction


SESSION 1

Including…

Critical reflection

Identity

Students & families

Cultural Proficiency Continuum


SESSION 2

Building on Session 1 including:

Affective filter

Contextualization

Scaffolding language

Biography Driven Instruction

EXPLICIT VOCABULARY INSTRUCTION

Selection of Tier 2 words

Research-based process

Language supports

Teaching for transfer

All sessions are half-day (3 hours).

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DCLiNK SUMMER STAFF CONFERENCE/TRAVEL 2018-2019

ASCD Conference on Teaching Excellence: Building Resilient Schools

Dates/Location Estimated Itemized Cost (per

person) Estimated Total Cost

June 24-28, 2019 Hilton Orlando Lake Buena Vista, FL

Conference: Registration - $529.00 Pre-conference - $417.00 Keynote luncheons (2) - $178.00 Post-conference - $150.00

Travel: District vehicle Dodge City-Wichita

– TBD per Transportation Hotel (Wichita) - $200.00 (2 nights) Hotel (Orlando) - $900.00 Airfare - $450.00 Per Diem – TBD per Payroll

Per person: $3,000.00 Per building: $6,000.00

Proposed Participants Teachers: Maximum of one per building

(including Bright Beginnings and TEC/Rialto Way/Alt Ed.

Support Staff: Maximum of one per building

(Administrator or Instructional Coach)

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Date: May 13, 2019

Subject: DCHS Perkins Innovation and Modernization Grant

Initiated By: Dr. Scott Springston, Mike Martinez and Jacque Feist

Attachments: • Perkins Innovation and Modernization Grant Plan • FANUC Robot LR Mate Brochure • AIDEX Quotes

Section 1 – Service Center Section 2 – Individual School Purchase


BACKGROUND INFORMATION: The state of Kansas Department of Education has Career and Technical Education pathways approved and endorsed to connect students to College and Career Readiness pathways. The Science, Technology, Engineering and Mathematics (STEM) pathway is an area showing robust job growth potential locally, regionally and nationally. Currently DCHS offers a coding class but is intending to expand the offerings of STEM related pathways and business partnerships locally. CURRENT CONSIDERATIONS: The grant would be submitted by ESSDACK under the Perkins Innovation Federal grant application due June 14, 2019. The intention is to create three state wide regional hubs. Dodge City and Iola have been approached about being phased in for the 2020-21 school year. Hutchinson/Goodland and two other sites for year three have yet to be determined. The grant would pay for training staff in the national certification program for robotics and coding. The intention of the grant is to provide students the opportunity to complete certifications 1 and 2 with the option to continue to completion of 3 and 4 with a post-secondary institution. Enrollment would be to open to surrounding schools. In addition, ESSDACK would assist us in acquiring partnerships with post-secondary. As part of the grant the school district would be required to submit a letter of support approved by the Board of Education as well as two letters of support from local businesses. At this time we will seek Board support, business support and continue to investigate cost, student interest and alignment with career pathways prior to any final agreement with ESSDACK to proceed. FINANCIAL CONSIDERATIONS: The fees will be finalized upon approval of the grant and acceptance by Dodge City USD 443. Currently the cost would include a $300 per student fee for participation in the program and materials. Equipment will vary depending on the number of students enrolled. Each robotic unit can host up to 6 students but not concurrently at a cost of $4,900 per unit. It is assumed the maximum amount of units needed to be purchased year one would be 10 for a total of approximately $49,000. There are no facility modification needs necessary. The cost of training the staff will be covered by grant funds and at no charge to the school district. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve Board support to submit a letter of Interest to ESSDACK for consideration of grant application.

RECOMMENDED ACTION:


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Perkins Innovation and Modernization Grant Plan (due June 14, 2019): Year 1: *Get two trainers for Hutchinson and Colby/Goodland nationally trained to offer industrial robotics for the first two regional hubs (Hutchinson #1 and Colby/Goodland #2) through grant funding which includes 40 hours of 3 e-training, one week training on-site at a FANUC company training site at Rochester, Minnesota or another company location across the country. *Purchase two industrial robots through grant funding for each of the regional hubs #1 and #2 (4 robots total) Year 2: *Implement with students at hub sites #1 and #2 acquiring CERT1 using school district-funded or opportunity zone-funded (or a combination) the Introductory Robotics Packages costing $4,900 plus shipping (one package has one device with 6 learning keys) so if student users are spread through the day up to 6 different students can be doing the programming learning to acquire their CERT1 using the one package. If the programming learning is done at one time, then only one student will be able to use it. Students can work at their school district four days of the week and then they need to come to the regional hub one day a week to get training/instructions from that nationally trained/certified trainer. *Get two more trainers for each regional hub for sites #3 and #4 through grant funding (hopefully Dodge City and Iola) *Purchase two industrial robots through grant funding for each of the regional hubs #3 and #4 (4 more robots making a total of 8 robots to be used in the four sites) *Districts/opportunity zones purchase introductory robotics packages just like what was done for #1 and #2 above. Year 3: *Implement with students at hub sites #1-#4 and be evaluating/gathering data on acquired student certifications, do follow-up support training and collaboration, and check with feds about 2-year extension option. *Purchase one more industrial robot for Hutchinson site due to growing demand for access. Year 4: *Get two more trainer for each regional hub #5 and #6 through extension grant funding (hopefully Twin Valley and ??) *Purchase the industrial robots (2 per site) for #5 and #6. Year 5: *Implement with students at hub sites #1-6 and be evaluating/gathering gata on acquired student certification, do follow-up support training and collaboration, and do grant end data gathering and implement sustainability plan beyond grant.

396

Item DESCRIPTION QTYINDUSTRY

PRICEEDUCATION

PRICE

1 LR Mate 200iD/4S Robot with R-30iB Mate Plus Controller• Six Axis Mechanical Robot (550mm reach)• R-30iB Mate Plus Controller• LR Handling Tool Software – CERT Configurationincludes Advanced DCS & 4D graphics, Collision Guard, $4,000 package:- Advanced DCS Package includes the most popular and most frequently usedsafety options and the powerful 4D Graphics option in a single, cost-effectivepackage. This option includes DCS Pos./Speed check, DCS Safe I/O connect and4D Graphics- Collision Guard Pack• MH iPendant with Touch Screen - R-30iB Mate Plus

1 $37,640.00 $27,650.00

2 MH1 Education Training Cart• Mobile Training Safety Enclosure• Double Side Door with 2 interloc switches• Education Tooling Package• 120VAC Transformer• 4.6 Gal. Ultra Quiet Air Compressor

1 $9,800.00 $7,350.00

3 Set of the following Instructor Manuals- (1) FANUC Robot Operations - MATGGROOP1114CE- (1) FANUC HandlingTool Operations & Programming - MATAGHAND02131E- (1) FANUC HandlingPRO (ROBOGUIDE Simulation) - MATOGHPR21109CE

1 Not Available included

4 Additional CERT Instructor Only Program – no student inclusions(1) ROBOGUIDE HandlingPRO Simulation Software License(1) Set of MH eLearn Web Courses(1) Seat in HandlingTool Ops & Programming (32 hr course) at FANUC**Prior CERT Robot purchase required

1 Not Available $3,500.00

Industry Price / Academic CERT Price = $47,440 $38,500

Installation $2,700.00Total package price with installation $41,200.00

Attn: Clelia McCroryESSDACK

May 1, 2019Quote #A190690

Section 1: Service Center

For more information:

Suzanne Doyle(800) 251-9935

Cell [email protected]

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399

Item DESCRIPTION QTYINDUSTRY

PRICEEDUCATION

PRICE

K-12 INTRODUCTORY ROBOTICS PACKAGEAvailable ONLY to Non-Profit Middle Schools & High SchoolsIncludes:

Robot Ops / HandlingTool / HandlingPRO

*HS Introductory Robotics Registration Form required**Not offered to college level educational institutionsEligible to purchase ROBOGUIDE K-12 Academic License renewals

1 N/A $4,900.00

Total $4,900.00

DESCRIPTION QTYINDUSTRY

PRICEEDUCATION

PRICEOptions (not included in totals)ROBOGUIDE K-12 Academic License (10yr license) RTL-1CERT-EDU2Available ONLY to Non-Profit Middle Schools & High Schools** Not offered to college level educational institutions** Cannot be purchased without prior purchase of Teach Pendant w/ Conversion kit or R30iA or newer Robot

1 N/A $150.00

Additional Touch Screen iPendant - Material Handling (XGMF-27664) 1 $6,195.00 $4,650.00

3M iPendant PC Conversion Kit with Power Supply (EE-6686-076-002) 1 $906.00 $590.00

ORDERING INFORMATION: TERMS and DELIVERY INFORMATION:Aidex Corporation Estimated delivery 90 - 120 days after receipt of orderP.O. Box 388 Prices Quoted FOB SchoolRossville, IN 46065 Quote valid for 60 days

Fax: 815-230-7967 Terms net 30 days

[email protected]

Section 2: Individual School Purchase

Sales Tax will be charged where applicable.A processing fee of 3.5% of the total will be added to any orders paid with a credit card

Special Pricing

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Date: May 13, 2019

Subject: 2019-2020 K-5 District Elementary Student Common Handbook Revisions

Initiated By: Tami Knedler, Assistant Superintendent for Elementary Education

Attachments: K-5 District Elementary Student Common Handbook

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The administration from each K-5 school building submits a handbook to be reviewed and approved by the USD 443 Board of Education annually. Once approved the handbooks are published and used for the upcoming school year. The District Elementary Student Common Handbook is attached to each individual building handbook with common district information that applies to all K-5 schools. CURRENT CONSIDERATIONS: The 2019-2020 District K-5 Elementary Common Student handbook is attached for the Board of Education to review. FINANCIAL CONSIDERATIONS: There are no financial implications associated with this item. STAFF RECOMMENDATION: The Board of Education is respectfully requested to accept, for first reading, the K-5 District Elementary Common Student Handbook. The handbook will be brought back for the 2nd reading and final approval at the Board of Education meeting on June 10, 2019.

RECOMMENDED ACTION:

Approval (Second Reading – June 10, 2019) Information (First Reading – May 13, 2019) Discussion

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USD 443

ELEMENTARY STUDENT


2018-2019 2019-2020

OUR MISSION. . .To prepare our students to be capable,

contributing participants in a changing world.

Board of Education Ryan Ausmus

Jeff Hiers Lisa Killion

Jamey Lewis-Gonzales Pamela Preston

Traci Rankin Tammie West

Administrative Cabinet Dr. Fred Dierksen, Superintendent

Dr. Scott Springston, Deputy Superintendent of Curriculum and Instruction Tami Knedler, Asst. Superintendent of Elementary Education Matt Turner, Asst. Superintendent of Secondary Education

Ray Wipf, Executive Director Management Information Services Dr. Ramona Nance, Executive Director Human Resources

William Hammond, Executive Director Business and Operations

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TABLE OF CONTENTS

Academic Achievement/Grading ................... 13 Animals & Plants at School ........................... 14 Attendance .................................................. 6, 7 Behavior Code ........................................ 8,9,10 Bicycles ......................................................... 14 Birth Certificates ........................................... 15 Building Security ............................................. 6 Bullying .................................................... 21-22 Corporal Punishment .................................... 11 Crisis Planning ................................................ 8 Cross Walks .................................................. 15 Dress Code ..................................................... 8 Electronic Devices .......................................... 7 Expulsion & Suspension ............................... 11 ESI…………………………………………....26-31 Gang Activity ................................................. 11 Gifts .............................................................. 15 Harassment, Intimidation, & Bullying ....... 12-13 Head Lice ...................................................... 17 Hepatitis “A” ............................................. 16-17 Illnesses & Injuries ........................................ 18 Immunization .......................................... 15, 16 Internet/On-Line Services ............................. 10 Laser Pen Lights ............................................. 8 Medicine Information ............................... 17, 18 Non-Discrimination Notice…………………25-26 Nutrition Program ................................... 20, 21 Personal Items ................................................ 7 Report Card- Reporting Student Progress .... 13 Reporting to Law Enforcement………………. 24 School Day ..................................................... 4 School Information………………………………5 School Registration ..................................... 3, 4 Search & Seizure ..................................... 11-12 Sexual Harassment....................................... 12 Special Services ........................................... 18 Student Conduct ........................................ 8-10 Student Improvement Team (SIT)…………… 19 Student Insurance ......................................... 15 Telephones ................................................... 14 Testing Information ....................................... 13 Transportation ............................................... 21 Treats ............................................................ 15 USDA Non-Discrimination Notice ................. 32 Visitors & Guests ............................................ 6 Weather .................................................. 13, 14 Weapons ....................................................... 11 Welcome ......................................................... 3 Wellness Policy………………………….….22-24

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Dodge City Public Schools, USD 443, does not discriminate on the basis of race, color, national origin, sex, age or handicap in admission or access to, or treatment of employment in its programs and activities.

WELCOME BACK!

We would like to welcome back the students returning to USD 443, and to extend a special welcome to the students new to the district. USD 443 maintains the highest expectations and standards for our students. We invite all students and parents to join our teachers and staff in working hard to make this another successful year.

(Adopted Board of Education policies are noted where appropriate and are the “official current policies.”)

A Parent’s Guide to School Registration

Step 1: Learn about the different schools in Dodge City by visiting the schools before registration begins. Decide which schools you would like your child to attend. Step 2: Register your child for school at First Stop (620) 471-2117 located in The Learning Center, 308 W. Frontview. New students register at First Stop when they move to Dodge City. The Kindergarten registration period begins after spring break in March and ends in April. Times and dates for registration will be published in the newspaper, flyers will be placed in businesses, and notices will be sent home with students. In-coming Kindergartners who have brothers or sisters already attending grades K-5 will be “grandfathered” into the same school as their siblings, if they are registered during the first registration period listed above. The remaining registrations will be processed through a computerized lottery, with school assignments made based on parental preference within available classroom space. A student registering after the first deadline will be assigned on a first-come, first-served basis. The district will maintain a waiting list from year to year.

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404

Step 3: (K-5) Parents will be notified as soon as school assignments are made. Parents registering Kindergartners during the first registration period will be notified by mail by the end of May. Registrations received after the April deadline will be processed on a first-come, first-served basis.

Step 4: Parents must complete the enrollment process on the district-wide enrollment day, usually held during the first week of August. Parents of students new to USD 443 should bring immunization information, birth certificate/proof of identity, and health information to The Learning Center, 308 West Frontview to register before going to an assigned school. Failure to complete the enrollment process on the district-wide enrollment day will forfeit your child’s school assignment, and necessitate their re-entry into the registration process for a new school assignment.

SCHOOL DAY Elementary Schools – Grades K-5

School Begin End

Beeson 8:00 3:15 Central 7:55 3:10 Linn 8:00 3:15 Miller 8:05 3:20 Northwest 8:00 3:15 Ross 8:00 3:15 Soule 8:00 3:15 Sunnyside 7:50 3:05 Wilroads Gardens 7:55 3:10

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SCHOOL INFORMATION

Principal School Martha Mendoza Beeson

Tele#: 620-471-2113 Fax#: 620-227-1745

TBD Central

Tele#: 620-471-2104 Fax#: 620-227-1621

Amy Olivares Linn

Tele#: 620-471-2114 Fax#: 620-227-1722

Tim Skinner Miller

Tele#: 620-471-2102 Fax#: 620-227-1723

Kim Armstrong Northwest

Tele#: 620-471-2115 Fax#: 620-227-1724

Amy Loder Ross

Assist. Principal Jayne Diaz Tele#: 620-471-2103 Fax#: 620-339-4809

Greg Preston Soule Tele#: 620-471-2116

Fax#: 620-227-1719 John Montford Sunnyside

Tele#: 620-471-2112 Fax#: 620-227-1727

Erica Teran Wilroads

Tele#: 620-471-2101 Fax#: 620-227-1728

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BUILDING SECURITY (BOE Policy EBC) The district will endeavor to provide a suitable environment conducive to the general health, safety and welfare of each student in school attendance and in school-sponsored activities. VISITORS AND GUESTS Parents and other visitors are welcome and encouraged to make arrangements to visit school and to become informed about the education program. USD 443 has policies against weapons, drugs and no tolerance of gang activities. Visitors are asked to be aware of all these policies before entering the buildings. Open House, school programs, and conferences all provide regularly scheduled times to visit school, although visits are not limited to those times. If parents have questions about student progress, they are invited to contact teachers at any time to arrange a conference to address those specific concerns. We do ask your cooperation with respect to the following guidelines: 1. Upon arrival at the school, visitors must sign in and sign out when leaving the

building. Name tags are available for visitors to wear while in the building. 2. Please make appointments for all visits or conferences, preferably at least one

day in advance. 3. Children may not visit schools except when accompanied by a supervising

adult. 4. Let the office know in advance, if you plan to eat with your child. The cost of an

adult breakfast is $2.60; the cost of an adult lunch is $3.80. (Prices do not include milk) Milk is $ .60.

ATTENDANCE (BOE Policy JBD) The best learning takes place when students are present every day, have a regular exchange of ideas, and are under the direction of certified staff who understand the learning process. The opportunity for success will be greatly enhanced when students attend classes regularly. A child is required by law to attend school. The school district has adopted a practice of pursuing unexcused absences and will take cases to truancy court. Truancy is defined by State Law to be unexcused absences for three consecutive days, any five unexcused absences in a semester or seven unexcused absences in a school year, whichever comes first.



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• Absences will be recorded for the AM and PM sessions. If students are out of class more than 2 hours 1 hour and 40 minutes (half of the morning session) the time gone will be counted as a 1/2 day absence. Attendance will be taken in the morning by the teachers. The office staff or nurse checking students in or out will record the half-day/full-day absences during the day, if it changes from the first recorded absence in the morning. Absences will be recorded in Skyward. Tardies and early releases will also be recorded in Skyward.

The building principal is authorized to report students who have unexcused absences to the appropriate authorities such as the Kansas Department for Children and Families (DCF) or the county or district attorney. Students are tardy if they are not in their classrooms at their school designated start time. PERSONAL ITEMS School administrators and staff are not responsible for valuables that students bring to school. It is recommended that students leave all valuables at home. This includes electronic toys, games, trading cards, toys from home, etc. If special circumstances make it necessary for a student to bring substantial cash or other important possessions to school, registering them and leaving them at the office can safeguard these items. The following items are not allowed at school: scooters, skate shoes, rollerblades, and skateboards. ELECTRONIC DEVICES Cell phones, pagers, digital music devices (iPods, MP3 players, walkmans, CD players, etc.), hand operated electronic games, and/or other items determined by an administrator are to be powered off and concealed during class since they interfere with the learning environment. (NOTE: Smart Watches: These devices may be used as a watch ONLY during school hours. If calls/messages are sent and/or accessed during school hours, these devices will be considered electronic devices and will be treated as such. First offense, the item will be confiscated and stored in the office. A referral will be issued to the student citing inappropriate use of technology. Subsequent offenses will be viewed as insubordination, resulting in further disciplinary action up to and including short term suspension. The item confiscated will only be released to parents/guardians. The school is not responsible for the theft of personal electronic devices brought to school.

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LASER PENLIGHTS Laser Penlights are an educational nuisance. Due to the potential for misuse students may not possess LASER PENLIGHTS on school property including transportation vehicles. If a student is seen with a LASER PENLIGHT, it will be confiscated and turned into the office or administration. It will be held in the office until picked up by a parent. Any student misusing a LASER PENLIGHT in a way that could cause physical harm is subject to suspension. DRESS CODE (BOE Policy JCDB) “Neatness, decency, and good taste are guidelines of the district dress code. A student’s appearance should not disrupt in any way the normal proceedings of the school, nor interfere with the health, safety or welfare of any individual. Dress codes shall be published in the appropriate student handbooks.” Apparel and clothing containing printed or visual messages, which are inappropriate in a school setting, may necessitate a change of clothing. Shoes shall be worn. Hats and cutoffs, beach apparel, see-throughs, bare midriffs, spaghetti straps, skate shoes and unsuitable fake finger-nails are unacceptable. Cropped tops, T-shirts with inappropriate pictures or messages, tank tops, mesh or fish net shirts, bicycle shorts, short shorts, or boxer shorts are also unacceptable. Extreme hairstyles and/or color will not be permitted. Decisions concerning these matters will be at the discretion of the building administrators. CRISIS PLANNING (BOE Policy EBBF) District level and building level crisis plan has been developed to respond to any crisis. Crisis situations are inevitable; thoughtful rational crisis management is the only defense. STUDENT CONDUCT (BOE Policy JCDA) “Each principal shall develop rules and regulations to govern student conduct consistent with board policies. The rules of conduct shall be published in student handbooks. Violation of any provision of the behavior code may result in disciplinary action including suspension and/or expulsion.” The school district’s elementary schools follow the District Guidelines for Student Behavior. These guidelines emphasize the following: • Health and Safety – Students will behave and conduct themselves in such a

way that no harm will come to themselves or to others. • Respect for Others – Students will respect the rights of others and do nothing

to infringe upon those rights. • Respect for Property – Students will respect and properly care for public and

private property. No student has the right to interfere with or disrupt another student’s right to learn and/or a teacher’s responsibility to teach. Consequences for inappropriate

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behavior will be at the discretion of the administration. Based on the frequency and the severity of the offense, consequences may include: • Loss of privileges • Time Out • After-school detention • In-school suspension • Suspension (long or short-term) • Expulsion • Other consequences, as considered appropriate. Disruption of School A student shall not use any conduct intentionally to cause the substantial and material disruption or obstruction of any lawful function of the school. Neither shall he/she urge other students to engage in such conduct for the purpose of causing a disruption or obstruction of any lawful function of the school. The unacceptable conduct shall include but not be limited to: (1) occupying any school building, school grounds or part thereof with intent to deprive others of its use; (2) blocking the entrance or exit of any school building or corridor or room therein with intent to deprive others of lawful access to or from, or use of, the building or corridor or room; (3) setting fire to or damaging any school building or property; (4) firing, displaying or threatening use of firearms, explosives or other weapons on the school premises for any unlawful purpose; (5) preventing of or attempting to prevent by physical act the convening or continued functioning of any school, class or activity or of any lawful meeting or assembly on the school campus; (6) preventing students from attending a class or school activity; (7) continuously and intentionally making noise or acting so as to interfere with the teacher’s ability to conduct class. A student shall not intentionally cause or attempt to cause damage to private or school property or attempt to steal private or school property either on the school grounds or during a school activity. Verbal / Physical Assault on a School Employee, Student or Visitor A student shall not intentionally cause or attempt to cause physical injury or to behave verbally in such a way that could reasonably injure a school employee, student or visitor: • on the school grounds during, before or after school hours; • on the school grounds at any other time when the school is being used by any

school personnel or school group; or • off the school grounds at a school activity, function or event. Neither self-defense nor action undertaken on the reasonable belief that it was necessary to protect some other person is to be considered an intentional act under this rule.

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Student Substance Abuse The use, possession or distribution of alcohol, narcotics, hallucinogens, dangerous inhalants or restricted dangerous drugs by students of this school district is recognized as harmful to the health and welfare of the student body and to the welfare and safety of the community. Such use, possession or distribution will not be tolerated on school grounds, at school events, or in any situation in which the school is responsible for the conduct and well being of young people. This district recognizes its responsibility to provide reasonable protection for all students from the influence of persons who might encourage the use of mind-altering chemicals. It shall be the policy of this district to continually seek the cooperation, advice and counsel of parents and of the courts, law enforcement agencies, medical, mental health and other professional agencies which are involved in the drug abuse problem in order to ensure a community-side, cohesive and comprehensive reaction to this problem. The basic policy of this district is to confront the problem of student drug abuse in three ways: prevention, intervention and control on school grounds and at all school functions. Drug abuse prevention includes education, inservice staff training and awareness. Violation of any provision of this behavior code may result in suspension and/or expulsion. (BOE Policy JDD) General Compliance and Repeated School Violations A student shall not fail to comply with a reasonable request of school personnel during any period of time when he/she is properly under the authority of school personnel. Violation of any provision of this behavior code may result in suspension and/or expulsion. (BOE Policy JDD) Internet/On-Line Services – Acceptable Use The purpose for the Internet and other on-line services provided by Unified School District 443 is to facilitate and support research and education by providing access to a variety of resources and an opportunity for collaborative work. Users may encounter material that is controversial which users, parent, teachers or administrators may consider inappropriate or objectionable. On a worldwide network it is impossible to effectively control the content of and access to information and data. It is the responsibility of the user not to initiate or pursue access to such material. USD 443 prohibits procurement of material not consistent with the educational goals of the district. Each parent and student will be expected to sign the acceptable use policy at enrollment.

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WEAPONS (BOE Policy JCDBB) “A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon at school, on school property, or at a school-sponsored event. This shall include any weapon or destructive device, any item being used as a weapon or destructive device, or any facsimile of a weapon or destructive device.” EXPULSION AND SUSPENSION (BOE Policy JDD) The Board extends its authority to suspend any student as authorized by law to the following certified personnel or committee thereof: superintendent, assistant superintendents, a principal of an attendance center, assistant principal and/or personnel acting in the capacity of assistant principal. Students may be suspended from school if they violate any of the behavior codes. Board of Education policy JDD, Suspension and Expulsion, procedures will be followed. A copy of this policy may be obtained at your school’s office. GANG ACTIVITY USD 443 Elementary Schools have adopted a no tolerance policy against gang activity. (Students or Adults) Gang activities, which initiate, promote or threaten the safety or well being of persons or property on school grounds or which disrupt the school environment are prohibited. The use of hand signals, graffiti, or the presence of any apparel, jewelry, accessory, toys (including Homie dolls) or manner of grooming which, by virtue of its color, arrangement, trademark, symbol, or any other attribute, which indicates or implied membership or affiliation with such a group is prohibited. Incidents involving initiations, hazings, intimidations, and/or related activities of such group affiliations, which are likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to students, are prohibited. Building principals shall establish procedures and regulations to ensure that any student wearing, carrying, or displaying gang paraphernalia, or exhibiting behavior or gestures that symbolize gang membership or causing and/or participating in activities which intimidate or affect the attendance of another student will be subject to disciplinary action. CORPORAL PUNISHMENT (BOE Policy JDA) “Corporal punishment shall not be permitted in the school district.” SEARCHES OF PROPERTY (BOE Policy JCAB) “Principals are authorized to search property if there is reasonable suspicion that district policies, rules or directives are being violated. In addition all lockers shall be subject to random searches without prior notice or reasonable suspicion. All searches by the principal shall be carried out in the presence of another adult witness.”

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SEARCHES OF STUDENTS (BOE Policy JCABB) “Principals are authorized to search students if there is reasonable suspicion that district policies, rules or directives are being violated. Strip search shall not be conducted by school authorities. All searches shall be carried out in the presence of an adult witness.” SEXUAL HARASSMENT (BOE Policy JGEC) Any student who believes he or she has been subjected to sexual harassment should immediately discuss the problem with his/her principal, or another certified staff member. Initiation of a sexual harassment complaint will not cause any adverse reflection of the student. The initiation of a student’s complaint shall not adversely affect the job security or status of any employee or student until a finding of fact determines that improper conduct occurred. Strict confidentiality shall be maintained throughout the complaint procedure. HARASSMENT, INTIMIDATION, AND BULLYING (See GAAB, JCE, JGEC, JGECA, JDD, and EBC) The Board of Education for Unified School District 443, Dodge City, Kansas is committed to a safe and civil educational environment for students, employees, volunteers, and patrons free from harassment, intimidation or bullying. The Superintendent is authorized to direct the development and implementation of a plan that includes provisions for the training and education for staff members and students. Students found to be in violation of this policy may be subject to disciplinary action up to and including suspension and expulsion, and may be reported to local law enforcement. For the purposes of this policy, harassment, intimidation and/or bullying include any intentional written, electronic, verbal, or physical act, when such act: physically harms a student or damages the student’s property; or has the effect of substantially interfering with a student’s education; or is severe, persistent, or pervasive, creating an intimidating or threatening environment; or has the effect of substantially disrupting the orderly operation of the school. “Intentional” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).

Harassment, intimidation or bullying can take many forms including, but not limited to: slurs, rumors, jokes, innuendo’s, demeaning comments, drawing cartoons, pranks, gestures, physical attacks, threats, or other written, electronic, oral, or physical actions.

This policy is not intended to prohibit expression of religious, philosophical, or political views, provided that the expression does not substantially disrupt the education environment. Many behaviors that do not rise to the level of harassment, intimidation, or bullying may still be prohibited by other district policies or building, classroom, or program rules.

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Corrective disciplinary action, counseling, and/or referral to other school district and community resources, including law enforcement, may be used to address and correct the behavior of the perpetrator(s) and mitigate any impact on the victim(s). False reports or retaliation for harassment, intimidation, or bullying also constitutes violations of this policy. ACADEMIC ACHIEVEMENT (BOE Policy JF) GRADING “Each student should be encouraged to achieve the highest academic standing commensurate with his/her abilities.” Kindergarten, first, and second grade students are evaluated by how well they have mastered the particular outcome. At third, fourth and fifth grades, students earn their grades by how they score on their daily work and tests. The following grading scale will be used to establish those grades.

90-100% A 80-89% B 70-79% C 60-69% D 0-59% F

TESTS Most teachers will test/evaluate routinely in most subjects. Individual Reading Inventories, Kansas Assessments and End Map Assessments for Math will be administered to determine outcomes mastered. Outcomes not mastered may be a reason for summer school or retention. Please ask your child’s teacher to share this information with you. REPORTING STUDENT PROGRESS (BOE Policy JF) Parent Teacher Conferences are scheduled at the end of the first and third quarter. (October and March) at the end of the first quarter and midterm of third quarter (October and February). Additional conferences may be scheduled at the request of the teacher or parent. Report cards are given to parents at the regularly scheduled parent teacher conferences and sent home at the end of each semester. (Second and fourth quarter) Progress reports may be sent home more frequently, at the teacher’s discretion. Family Access is available on-line for parents to track the progress of their child. Grades will be updated in Skyward on a bi-weekly basis. Contact individual schools for information to view Family Access. INCLEMENT WEATHER If poor weather conditions make it necessary to close school, the decision to do so will be made by the Superintendent of Schools. Notification regarding school closing will be sent to local radio and television stations.

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*Emergency Weather Procedures During the School Day.

If the weather seems to be developing into a possible emergency weather situation, please follow these steps: 1. Listen to K 95-FM, Q 97-FM, KGNO, 1370-AM, KJIL 99.1-FM radio, local

television stations and Channel 21 for possible school cancellations. 2. If school is canceled, students will be dismissed to parents before or at

emergency dismissal time. 3. Students will not be allowed to walk home. They need to be picked up at their

schools. 4. Parents will be responsible for their children getting home. If parents cannot

pick up their children, they will need to provide a means for them to get home and notify the school.

5. Businesses employing a large number of parents of school-age children will be notified of the cancellation. Those parents will be expected to pick up their children before or at the emergency dismissal time. If this is not possible, parents will need to provide a means for them to get home and notify the school.

6. Parents are encouraged to notify other parents who do not have telephones of the cancellation.

ANIMALS AND PLANTS IN THE SCHOOL (BOE Policy ING) Under no circumstances are animals to be transported on school buses. Persons bringing animals and plants into the school must receive prior permission from the supervising teacher and the building principal. Animals, including all vertebrates, invertebrates, and toxic plants such as poison ivy or sumac, may be brought into the classroom for educational purposes. Domesticated animals must be inoculated against rabies at the student’s expense before the student may bring such animals to school. Animals must be adequately housed and cared for in screened cages. Handling of animals and plants by students must be on a voluntary basis. Only the teacher or students designated by the teacher are to handle the animals. TELEPHONE USE Since the school phone is a business phone, calls by students should be limited to necessary calls. Permission from the secretary or principal must be given before students can make calls during the school day. Teachers and students will not be called from classes to the telephone except in cases of an emergency. The office will see that messages are delivered to students and teachers. BICYCLES Students in fourth or fifth grade may ride bicycles to school. Bicycles are the sole responsibility of their owners and it is recommended they be secured at school with bicycle locks.

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GIFTS and FLOWERS (BOE Policy JL) It shall be against board policy for any business or organization to deliver flowers or gifts to individual students during the school day. Any group deliveries must have prior approval of the building principal. TREATS Treats brought to school must be commercially prepared and packaged and meet the distinct wellness plan. (See wellness plan on page 22) Link to KSDE School Nutrition Programs www.kn-eat.org CROSS WALKS If you drive your children to school, please let them out on the proper side of the street. The safety of students is jeopardized when they are dropped off and expected to cross the street. Parents are not allowed to double park and drop off or pick up students. BIRTH CERTIFICATES/PROOF OF IDENTITY State law requires that birth certificates/proof of identity be shown for every child entering Kindergarten, as well as all others enrolling in Dodge City Public Schools for the first time, regardless of grade. STUDENT INSURANCE PROGRAM Information about low-cost student insurance, including Health Wave, is available annually at enrollment or anytime during the school year by contacting the school or district office. Parents are responsible for obtaining accident, health, athletic, hospital, and other insurance coverage for their student(s). Expenses not covered by such policies are the responsibility of the parents. NOTE: The school district is not responsible for accidents, injuries or personal property loss that occurs to students at school, on school property or at school sponsored events. PHYSICAL EXAMINATION/IMMUNIZATION (BOE Policy JGCB) State law requires that each child entering a Kansas school for the first time present certification from a licensed physician stating that he/she has had a physical examination and has or is in the process of receiving immunization against diphtheria, whooping cough, tetanus, polio, measles, rubella and mumps or has a legal exemption. Physical examination forms are available in all doctors’ offices and the Public Health Office. The law provides that any student who does not comply within 90 days of enrollment be excluded from school until the above conditions are met.

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IMMUNIZATIONS As per Kansas Statute 6262 all children upon entry to school must be appropriately vaccinated. The recommended immunization schedule can be found at https://www.cdc.gov/vaccines/schedules

Students entering school in USD 443 for the first time are required to present certification from a physician, a clinic or a health department that the student has received immunizations.

The vaccination information provided should be documented by a physician, a health department representative, or designated school representative, on a Kansas Certificate of Immunization (KCI).

Alternatives to Vaccination Requirements

1. Medical Exemption [to be signed by a physician (MD) or osteopath (DO)

licensed by the Kansas Board of Healing Arts], certifying the physical condition of this child to be such that the inoculations specified above would seriously endanger the life or health of this child. An MD or DO may exempt a child from having to receive a vaccine if there is laboratory evidence the child is immune to the disease (a copy of the laboratory report must be maintained in the child’s health record).

2. Religious Exemption (to be signed by parent or guardian), to certify the child is

an adherent of a religious denomination whose religious teachings are opposed to such inoculations.

NOTE: The parents and guardians of exempt children should be informed that their children would be excluded from school in the event that an outbreak of vaccine preventable disease occurs.

PARENT NOTIFICATION OF HEPATITIS “A” ONLY AND LICE (BOE Policy JGCC) Hepatitis “A” Hepatitis “A” and lice are less serious communicable diseases, which occur annually in school buildings. The best prevention measures for these diseases are common cleanliness practices. These procedures are designed to recognize the seriousness of these diseases while avoiding hysteria. Viral hepatitis type A is one of the common contagious diseases caused by a virus. Hepatitis means inflammation of the liver. The early symptoms of hepatitis type A resemble those of many other infectious diseases. There may or may not be the yellow skin or yellow color to the white of the eye known as jaundice. Since there are other diseases, both communicable and non-communicable, which may cause jaundice; jaundice alone does not necessarily mean that a person has hepatitis type A.

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https://www.cdc.gov/vaccines/schedules

Hepatitis type A is spread mainly from person to person. The disease may sometimes be transmitted through water or food that has been contaminated by the patient. Thoroughly cooked foods and clean, tested water are safe. Early symptoms resemble those of flu. There may be runny nose, sore throat, headache, muscle pains, and fever. These may be followed by nausea and vomiting. Loss of appetite is almost universal. The patient complains of weakness and fatigue and sometimes aching or tenderness in the upper right side of the abdomen. The generally accepted treatment for hepatitis type A is rest and prescribed diet. The patient should rest in bed until the physician says he/she may get up. Resuming normal activity too soon may cause a relapse. When multiple cases warrant possible “outbreak” status, as determined by the nurse, principal and Health Department, all parents and employees in the building will be notified and special procedures, as determined by the principal, will be implemented with respect to class parties, food from home, supervised handwashing, etc. Head Lice (BOE Policy JGCC) Parents should watch for signs of head lice. Persistent itching of the head and back of neck can indicate head lice. Nits (small eggs) attached to the hair may be seen with the naked eye. Sometimes dandruff is confused with the nits. Dandruff can be easily removed. Nits, however, are very difficult to remove. Head lice can be transmitted in a number of ways – not only by physical contact. Borrowing a comb or brush from a person who has lice is one way. Also, they can be transmitted from borrowed hats, ribbons, scarves, or other head coverings. Sharing towels or pillowcases can also spread head lice. Even a stray hair that has nits can transmit head lice. Once head lice are found, the problem should be taken care of promptly in order to prevent it from spreading to others.

• Any student found with pediculosis will be sent home and parents will be notified. • The student will have no more than two (2) calendar days to receive treatment and return

to school. • Once treatment has been administered, the student will return to school and be re-

examined by the School Nurse before returning to the classroom. If a student has been dismissed for pediculosis more than once during a school year, the parent may be asked to show proof of treatment before the student is re-admitted to school.

• The student will be re-admitted to class if no head lice are found.

POLICY REGARDING THE GIVING OF MEDICINE AT SCHOOL (BOE Policy JGFGB) Most medications can be conveniently administered outside of school hours. If school personnel are to supervise student medications, the following procedures must be followed:

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1. A written Permission for Administration of Medication Form must be signed by a physician and a parent and returned to school.

2. All medications to be given at school must be taken to the principal’s/nurse’s

office for dispensing. 3. The medication must be in an original container that is properly labeled with the

child’s name, the current date, and the authorized dosage instructions. This includes inhalers or Epi-Pens.

4. The parent/guardian of a student with a potential anaphylactic reaction to food,

insect bite, or other substance should complete an allergy action plan and return it to the school nurse to ensure proper use of medication if needed.

5. Parent/guardian of an asthmatic student should complete asthma care plan

and return it to the school nurse to ensure proper use of medication. 6. School personnel will not administer medications not accompanied with the

signed permission form. 7. No over-the-counter medications except first aid supplies should be

maintained by school personnel without a permission form signed by a parent.

Most prescription medications can be conveniently administered up to three times per day outside of school hours—in the morning, after school, and at bedtime. ILLNESSES AND INJURIES (BOE Policy JBD) Good judgment is always necessary when your child says he/she is sick. Please do not send your child to school sick. A child with a fever or other observable signs of illness should be kept at home. Any child at school with a fever will be sent to the school nurse or office. Parents will be contacted to take the child home. If your child is ill due to a communicable disease such as chicken pox, etc., please notify the nurse or school office so other cases may be diagnosed. Do not allow your child to return to school until all risk of transmittal of the disease is past. If your child is absent for three consecutive days, the principal may require a permit from the doctor. In the event of an injury, the student’s parents will be notified. If medical attention is required, it will be the responsibility of the parent or at the parent’s request. If your child has a medical condition such as an allergy, epilepsy, etc., of which the classroom teacher, PE instructors, and the nurse should know, please let them know in writing of such conditions. SPECIAL SERVICES The following personnel are available for student services in our buildings: nurse, psychologist, counselor, gifted teacher, speech clinician, physical therapist, hearing impaired, and homebound instructor. Information about these services is available from the school office.

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STUDENT IMPROVEMENT TEAM PROCESS The Student Improvement Team (SIT) approach is a comprehensive systemic process that connects students, in all grade levels, with developmentally and educationally appropriate services to help them achieve their greatest academic, social, and personal well-being. The Student Improvement Team process brings together different systems, organizations and resources to maximize youth academic performance and resiliency. The Student Improvement Team process is designed to assist all students. It does not limit services to students who have been identified as “as-risk.” While students who are referred may have shared or demonstrated certain risk indicators, the primary purpose for the referral is the observed behavior – not the fact that a student may or may not be considered “at-risk.” SIT REFERRAL PROCESS Students can access the process in three different ways: (1) they can be referred by a teacher, staff person, parent, or community member; (2) they can refer themselves to the process; and/or (3) they can be referred by an administrator if they violate the student code of conduct and are referred as part of a disciplinary action. Parents access the process in two ways: (1) they can refer their child if they have concerns; and/or (2) they can be requested to provide the team with additional information and support in the intervention of their child. School staff accesses the process by making a request for assistance to the team, completing the Request for Information forms, providing any additional needed information regarding a student, and by communicating with the team. Community members and other concerned persons can access the process by completing a Request for Assistance form and submitting it to the team upon request from the team for additional support. SIT REQUEST FOR ASSISTANCE Requests for assistance may be necessary when a student is displaying significant academic or behavioral problems. Students can be encouraged to self-refer. Certain other behaviors may also raise red flags to indicate a request for assistance is appropriate. Those making requests do not need to know what is going on with the student; they simply act as concerned advocates. Requests for assistance are open to anyone, for any reason, and are never judged. Requests for assistance are made by completing a Request for Assistance form. Assistance forms are available to teachers and support staff in FileMaker Pro. Persons outside of the school can also make a request by contacting the Principal, classroom teacher, SIT members or the School Counselor.

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Requests for assistance are made out of concern for a student and on observed behavior and academic performance indicators not on accusations. The Request for Assistance forms will clarify if a pattern or trend in behavior or academic performance is consistent with the request. Communication with your students(s) to promote an understanding of the process will also assist in minimizing a students’ negative response. SCHOOL CHILD NUTRITION PROGRAM (BOE Policy JGH) Your child’s school offers nutritious meals every school day. These meals prepare children to learn and do their best at school. The meals available and the prices charged are as follows: Grades KG – 5: Full Price Lunch Fees: Full Price Breakfast Fees: Lunch Fee: $2.55 Breakfast Fee: $1.65 Adult Fee: $3.80 Adult Fee: $2.60 *Milk is 60 cents extra for adult lunch and breakfast. (Prices are subject to change) No lunch money is handled in the school office. Money may be deposited into students’ accounts before school in the cafeteria or online thru the Skyward program or Nutrition Office. Charging Meals: Three charges are allowed. Payment reminders are sent home daily when a student’s meal account reaches $8.00 in grades K thru 5. E-mail reminders are available upon request thru Skyward. Reminders continue until payments have been made to the account. Students are allowed three meal charges. When a student reaches the three meal charge limit cereal bar, juice and milk will be offered for breakfast, a peanut butter/jelly sandwich, apple, fresh vegetable and milk are offered for lunch. No negative balances will be allowed after the first week of May. All families are encouraged to complete an application for the meal benefits. A current application is required each year. Families will be notified of their benefits within 10 days of the application being received in the Nutrition Office. One application is needed per household and all information is kept confidential. Parents are responsible for paying full price for their student’s meals until notified of their benefit level. All school cafeterias are inspected twice a year by the Kansas Department of Agriculture Health and Environment. The cafeterias follow the guidelines set forth by the KDA KDHE pertaining to safety and sanitation. Nutrition employees, students and paying patrons are the only persons allowed access to the serving lines and eating areas.

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All schools are registered as an OFFER-VS-SERVE program with the Kansas State Child Nutrition & Wellness department. This allows students to choose at least three (with one of the three components being at least ½ cup fruit and/or vegetables ) or all five meal components that are offered daily. Parents are welcome to eat with their student(s). Prior arrangements should be made by calling the school lunchroom before 9:00 a.m. Further information about the program is available by contacting the CHILD NUTRITION OFFICE at 1000 Second Avenue. The telephone number is 620-371-1030. DIETARY INFORMATION Federal child Nutrition program regulations require Sponsors to provide reasonable modifications to Program meals or the meal service to accommodate participants with disabilities that restrict a child’s diet on a case-by-case basis and only when supported by a written statement from a State licensed healthcare professional who is authorized to write medical prescriptions under State law. A recognized medical authority must complete the following form to document a student’s current special dietary needs. • Medical Statement for Meal Modifications: This form must be completed and

signed by a “medical authority” this is authorized by Kansas state law to write medical prescriptions.

The appropriate medical statements may be obtained in your school’s Nutrition Department or the District Nutrition Office. It is recommended this form be updated yearly. For some students, special diet orders are temporary. When there is no longer a need for special dietary needs, a Discontinuation of Special Diet form must be completed by the physician or recognized medical authority. This form can also be obtained in the School’s Nutrition Office or the district Nutrition Office. SCHOOL TRANSPORTATION (BOE Policy JGG) Bus service is available for students who live outside the walk boundary set by the Board of Education. Each elementary school will have its own unique boundary. Students are expected to comply with the policies set forth in this handbook as well as the Student School Bus Handbook that you will receive prior to receiving transportation. If you qualify for transportation please review the transportation handbook with your student and return the signed acknowledgement page to your driver within 10 school days to continue uninterrupted transportation service. Additional copies are available in the Transportation Department or at www.usd443.org. Discipline procedures will be enforced when a student fails to comply with these rules. Information regarding schedules and bus times is available through the Transportation Department at 620-471-2106

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BULLYING Bullying is prohibited in USD #443. Bullying means: Any intentional gesture or any intentional written, verbal, electronic or physical act or threat that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for a student or staff member that a reasonable person, under the circumstances, knows or should know will have the effect of: • Harming a student or staff member, whether physically or mentally; • Damaging a student’s or staff member’s property: • Placing a student or staff member in reasonable fear of harm; or • Placing a student or staff member in reasonable fear of damage to the

student’s or staff member’s property.

Bullying also includes cyber bullying. "Cyber bullying" means bullying by use of any electronic communication device through means including, but not limited to, e-mail, instant messaging, text messages, blogs, mobile phones, pagers, online games and websites.

Additionally, bullying means any form of intimidation or harassment prohibited by the board of education of the school district in policies concerning bullying adopted pursuant to or subsection (e) of K.S.A. 72-8205, and amendments thereto. USD #443 will not tolerate these actions by students or staff. Any act of bullying by either an individual student or group of students is prohibited on or while using school property, in a school vehicle or at school-sponsored functions. This policy applies to students who directly engage in an act of bullying, to students who, by their behavior, support another student’s act of bullying, and to all staff members who engage in similar behaviors. No teacher, administrator, or school district employee shall engage in, permit, or tolerate bullying. Retaliation against a victim, good faith reporter, or a witness to bullying is prohibited. A person who engages in an act of bullying, reprisal, retaliation or false reporting of bullying, shall be subject to discipline in accordance with school district policy and procedures. The school district may take into account the following factors: the ages of the parties involved; the developmental and maturity levels, special education needs of the parties involved, and the severity of the behavior. Discipline guidelines for student and staff bullying are found in the appropriate handbooks. Offenses over time may result in discipline up to and including suspension and/or expulsion or termination from employment. As appropriate, reports to local law enforcement will be filed to report criminal bullying behaviors.

Local Wellness Policy (BOE Policy JGCA) The board is committed to providing a school environment that promotes student wellness as part of the total learning experience for its students. To this end, the board shall promote and monitor a local wellness plan that includes methods to promote student wellness, prevent and

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reduce childhood obesity, and provide assurance that school meals and other food and beverages sold and otherwise made available on the school campus during the school day are consistent with applicable minimum federal standards. The plan shall: Include goals for providing proper student nutrition promotion and education, physical

activity, and other school-based activities designed to promote student wellness which are based on evidence-based strategies and techniques;

Meet federal nutrition standards and guidelines for all foods and beverages provided to students in each school during the school day; and

Ensure standards and nutrition guidelines for all foods and beverages sold to students during the school day at each district school are consistent with the requirements of the School Breakfast Program, the National School Lunch Program, and the competitive food standards established pursuant to the National School Lunch Program.

The Superintendent or designee shall be responsible for the implementation and oversight of this policy and plan to ensure each of the district’s schools, programs, and curriculum is compliant with this policy, the plan, and existing law and regulations. Each building principal or designee shall annually report to the superintendent or designee regarding compliance in his/her school. Staff members responsible for programs related to school wellness shall also report to the superintendent or designee regarding the status of such programs. The superintendent or designee shall then annually report to the board on the district’s compliance with law, policy, and the district’s plan related to school wellness. Wellness Committee The board shall establish a wellness committee comprised of, but not necessarily limited to, at least one of each of the following: school board member, district administrator, district food service representative, student, parent/guardian, school health professional, physical education teacher, and member of the public. The wellness committee shall serve as an advisory committee regarding student health issues and shall be responsible for developing, implementing, and periodically reviewing and updating a school wellness policy and plan that complies with law to recommend to the board for adoption. The wellness committee shall review and consider evidence-based strategies and techniques in establishing goals for nutrition education and promotion, physical activity, and other school based activities that promote student wellness as part of the policy and plan development and revision process. The superintendent or designee and the wellness committee shall conduct an assessment at least once every three (3) years on the contents and implementation of this policy and plan as part of a continuous improvement process to strengthen them and ensure proper implementation. This triennial assessment shall be made available to the public in an accessible and easily understood manner and include: The extent to which district schools are in compliance with law, policy, and its plan

related to school wellness; The extent to which this policy and plan compare to model local wellness policies; and A description of the progress made by the district in attaining the goals of this policy.

At least once every three (3) years, the district shall update or modify this policy and wellness plan based on the results of the most recent triennial assessment and/or as district and community needs and priorities change; wellness goals are met; new health science, information, and technologies emerge; or new federal or state guidance or standards are issued. The district shall annually inform and update the public, including parents/guardians, students, and others in the community, about the contents, updates and implementation of this policy and plan via the district website, student handbooks, newsletters, or other efficient communication methods. This annual notification shall include information on how to access the school wellness

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policy and plan; information about the most recent triennial assessment; information on how to participate in the development, implementation, and periodic review and update of the school wellness policy and plan; and a means of contacting wellness committee leadership. Recordkeeping The district shall retain records documenting compliance with the requirements of the school wellness policy, which shall include: The written school wellness policy and plan; Documentation demonstrating that the district has informed the public, on an annual

basis, about the contents of the school wellness policy and plan and any updates to these documents;

Documentation of efforts to review and update the school wellness policy and plan, including who was involved in the review and methods used by the district to inform the public of their ability to participate in the review; and

Documentation demonstrating the most recent assessment on the implementation of the school wellness policy and plan and notification of the assessment results to the public.

Adoption Date: 06/06/2006, Revised: 06/08/2009; 08/11/2014; 03/08/2016; 07/10/2017

REPORTING TO LAW ENFORCEMENT (BOE Policy JDDB) USD 443 has the right and obligation to report to the appropriate law enforcement agency if a student’s action would constitutes a misdemeanor or felony while on school property or at a school supervised activity and/or has been found:

• In possession of a weapon • In possession of a controlled substance or illegal drug • To have engaged in behavior at school which has resulted in or was substantially

likely to have resulted in a serious bodily injury to others. Parents will be notified of the incident and a well child visit by law enforcement will possibly follow.

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USD 443 Non-Discrimination Statement USD 443 does not discriminate on the basis of race, color, national origin, sex, age, religion, military status, primary language, and/or

disability. This non-discrimination policy applies to admission, employment, programs, activities, and providing equal access to Boy Scouts and other designated youth groups. A lack of English language skills will not be a barrier to admission and participation in the Career and Technical (vocational) and/or other educational programs of the school.

Grievance Procedure




Title IX, Section 504 or other pertaining to students: Assistant Superintendents of Elementary or Secondary Education, 308 W. Frontview, Dodge City, Kansas 67801, (620) 471-2111. Any person who believes he or she has been subjected to discrimination on the basis of disability in a program or activity administered by USD 443 may file a grievance under this procedure. Retaliation against a person who files a complaint of discrimination on the basis of disability pursuant to the grievance procedure, or persons who participate in related proceedings, is prohibited. Procedure:



• The Section 504 Coordinator (or his/her designee) shall conduct an investigation of the complaint. This investigation may be informal, but it must be thorough, affording all interested persons an opportunity to submit evidence relevant to the complaint. The Section 504 Coordinator will maintain the files and records of the

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USD 443 relating to such grievances. The Section 504 Coordinator shall maintain the confidentiality of the person who files a complaint.



Emergency Safety Interventions (BOE Policy GAAF)

The board of education is committed to limiting the use of Emergency Safety Intervention (“ESI”), such as seclusion and restraint, with all students. Seclusion and restraint shall be used only when a student's conduct necessitates the use of an emergency safety intervention as defined below. The board of education encourages all employees to utilize other behavioral management tools, including prevention techniques, de-escalation techniques, and positive behavioral intervention strategies.

This policy shall be made available on the district website with links to the policy available on any individual school pages. In addition, this policy shall be included in at least one of the following: each school’s code of conduct, school safety plan, or student handbook. Notice of the online availability of this policy shall be provided to parents during enrollment each year.

Definitions • “Campus police officer” means a school security officer designated by the board of

education of any school district pursuant to K.S.A. 72–8222, and amendments thereto.

• “Chemical Restraint” means the use of medication to control a student’s violent physical behavior or restrict a student’s freedom of movement.

• “Emergency Safety Intervention” is the use of seclusion or physical restraint, but does not include physical escort or the use of time-out.

• “Incident” means each occurrence of the use of an emergency safety intervention. • “Law enforcement officer” and “police officer” mean a full-time or part-time salaried

officer or employee of the state, a county, or a city, whose duties include the prevention or detection of crime and the enforcement of criminal or traffic law of this state or any Kansas municipality. This term includes a campus police officer.

• “Legitimate law enforcement purpose” means a goal within the lawful authority of an officer that is to be achieved through methods or conduct condoned by the officer’s appointing authority.

• “Mechanical Restraint” means any device or object used to limit a student’s movement.

• “Parent” means: (1) a natural parent; (2) an adoptive parent; (3) a person acting as a parent as defined in K.S.A. 72-1046(d)(2), and amendments thereto; (4) a legal guardian; (5) an education advocate for a student with an exceptionality; (6) a foster

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parent, unless the student is a child with an exceptionality; or (7) a student who has reached the age of majority or is an emancipated minor.

• “Physical Escort” means the temporary touching or holding the hand, wrist, arm, shoulder, or back of a student who is acting out for the purpose of inducing the student to walk to a safe location.

• “Physical Restraint” means bodily force used to substantially limit a student’s movement, except that consensual, solicited, or unintentional contact and contact to provide comfort, assistance, or instruction shall not be deemed to be physical restraint.

• “School resource officer” means a law enforcement officer or police officer employed by a local law enforcement agency who is assigned to a district through an agreement between the local law enforcement agency and the district.

• “School security officer” means a person who is employed by a board of education of any school district for the purpose of aiding and supplementing state and local law enforcement agencies in which the school district is located, but is not a law enforcement officer or police officer.

• “Seclusion” means placement of a student in a location where all of the following conditions are met: (1) the student is placed in an enclosed area by school personnel; (2) the student is purposefully isolated from adults and peers; and (3) the student is prevented from leaving, or reasonably believes that he or she will be prevented from leaving the enclosed area.

• “Time-out” means a behavioral intervention in which a student is temporarily removed from a learning activity without being secluded.

Prohibited Types of Restraint All staff members are prohibited from engaging in the following actions with all students: • Using face-down (prone) physical restraint; • Using face-up (supine) physical restraint; • Using physical restraint that obstructs the student’s airway; • Using physical restraint that impacts a student’s primary mode of communication; • Using chemical restraint, except as prescribed treatments for a student’s medical or

psychiatric condition by a person appropriately licensed to issue such treatments; and • Use of mechanical restraint, except:

o Protective or stabilizing devices required by law or used in accordance with an order from a person appropriately licensed to issue the order for the device;

o Any device used by a certified law enforcement officer to carry out law enforcement duties; or

o Seatbelts and other safety equipment when used to secure students during transportation.

Use of Emergency Safety Interventions ESI shall be used only when a student presents a reasonable and immediate danger of physical harm to such student or others with the present ability to effect such physical harm. Less restrictive alternatives to ESI, such as positive behavior interventions support, shall be deemed inappropriate or ineffective under the circumstances by the school

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employee witnessing the student’s behavior prior to the use of any ESI. The use of ESI shall cease as soon as the immediate danger of physical harm ceases to exist. Violent action that is destructive of property may necessitate the use of an ESI. Use of an ESI for purposes of discipline, punishment, or for the convenience of a school employee shall not meet the standard of immediate danger of physical harm. ESI Restrictions A student shall not be subjected to ESI if the student is known to have a medical condition that could put the student in mental or physical danger as a result of ESI. The existence of such medical condition must be indicated in a written statement from the student’s licensed health care provider, a copy of which has been provided to the school and placed in the student’s file. Such written statement shall include an explanation of the student’s diagnosis, a list of any reasons why ESI would put the student in mental or physical danger, and any suggested alternatives to ESI. Notwithstanding the provisions of this subsection, a student may be subjected to ESI, if not subjecting the student to ESI would result in significant physical harm to the student or others. Use of Seclusion When a student is placed in seclusion, a school employee shall be able to see and hear the student at all times. All seclusion rooms equipped with a locking door shall be designed to ensure that the lock automatically disengages when the school employee viewing the student walks away from the seclusion room, or in case of emergency, such as fire or severe weather. A seclusion room shall be a safe place with proportional and similar characteristics as other rooms where students frequent. Such room shall be free of any condition that could be a danger to the student, well-ventilated, and sufficiently lighted. Training All staff members shall be trained regarding the use of positive behavioral intervention strategies, de-escalation techniques, and prevention techniques. Such training shall be consistent with nationally recognized training programs on ESI. The intensity of the training provided will depend upon the employee’s position. Administrators, licensed staff members, and other staff deemed most likely to need to restrain a student will be provided more intense training than staff who do not work directly with students in the classroom. District and building administration shall make the determination of the intensity of training required by each position. Each school building shall maintain written or electronic documentation regarding the training that was provided and a list of participants, which shall be made available for inspection by the state board of education upon request. Notification and Documentation The principal or designee shall notify the parent the same day as an incident. The same-day notification requirement of this subsection shall be deemed satisfied if the school attempts at least two methods of contacting the parent. A parent may designate a preferred method of contact to receive the same-day notification. Also, a parent may

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agree, in writing, to receive only one same-day notification from the school for multiple incidents occurring on the same day. Documentation of the ESI used shall be completed and provided to the student’s parents no later than the school day following the day of the incident. Such written documentation shall include: (A) The events leading up to the incident; (B) student behaviors that necessitated the ESI; (C) steps taken to transition the student back into the educational setting; (D) the date and time the incident occurred, the type of ESI used, the duration of the ESI, and the school personnel who used or supervised the ESI; (E) space or an additional form for parents to provide feedback or comments to the school regarding the incident; (F) a statement that invites and strongly encourages parents to schedule a meeting to discuss the incident and how to prevent future incidents; and (G) email and phone information for the parent to contact the school to schedule the ESI meeting. Schools may group incidents together when documenting the items in subparagraphs (A), (B) and (C) if the triggering issue necessitating the ESIs is the same. The parent shall be provided the following information after the first and each subsequent incident during each school year: • a copy of this policy which indicates when ESI can be used; • a flyer on the parent’s rights; • information on the parent’s right to file a complaint through the local dispute resolution

process (which is set forth in this policy) and the complaint process of the state board of education; and

• information that will assist the parent in navigating the complaint process, including contact information for Families Together and the Disability Rights Center of Kansas.

Upon the first occurrence of an incident of ESI, the foregoing information shall be provided in printed form or, upon the parent’s written request, by email. Upon the occurrence of a second or subsequent incident, the parent shall be provided with a full and direct website address containing such information. Law Enforcement, School Resource, and Campus Security Officers Campus police officers and school resource officers shall be exempt from the requirements of this policy when engaged in an activity that has a legitimate law enforcement purpose. School security officers shall not be exempt from the requirements of this policy. If a school is aware that a law enforcement officer or school resource officer has used seclusion, physical restraint, or mechanical restraint on a student, the school shall notify the parent the same day using the parent’s preferred method of contact. A school shall not be required to provide written documentation to a parent, as set forth above, regarding law enforcement use of an emergency safety intervention, or report to the state department of education any law enforcement use of an emergency safety intervention. For purposes of this subsection, mechanical restraint includes, but is not limited to, the use of handcuffs. Documentation of ESI Incidents Except as specified above with regard to law enforcement or school resource officer use of emergency safety interventions, each building shall maintain documentation any time ESI is used with a student. Such documentation must include all of the following:

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• Date and time of the ESI, • Type of ESI, • Length of time the ESI was used, • School personnel who participated in or supervised the ESI, • Whether the student had an individualized education program at the time of the

incident, • Whether the student had a section 504 plan at the time of the incident, and whether

the student had a behavior intervention plan at the time of the incident. All such documentation shall be provided to the building principal, who shall be responsible for providing copies of such documentation to the superintendent or the superintendent’s designee on at least a biannual basis. At least once per school year, each building principal or designee shall review the documentation of ESI incidents with appropriate staff members to consider the appropriateness of the use of ESI in those instances. Reporting Data District administration shall report ESI data to the state department of education as required. Parent Right to Meeting on ESI Use After each incident, a parent may request a meeting with the school to discuss and debrief the incident. A parent may request such meeting verbally, in writing, or by electronic means. A school shall hold a meeting requested under this subsection within 10 school days of the parent’s request. The focus of any such meeting shall be to discuss proactive ways to prevent the need for emergency safety interventions and to reduce incidents in the future. For a student with an IEP or a Section 504 plan, such student’s IEP team or Section 504 plan team shall discuss the incident and consider the need to conduct a functional behavioral assessment, develop a behavior intervention plan, or amend the behavior intervention plan if already in existence. For a student with a section 504 plan, such student’s section 504 plan team shall discuss and consider the need for a special education evaluation. For students who have an individualized education program and are placed in a private school by a parent, a meeting called under this subsection shall include the parent and the private school, who shall consider whether the parent should request an individualized education program team meeting. If the parent requests an individualized education program team meeting, the private school shall help facilitate such meeting. For a student without an IEP or Section 504 plan, the school staff and the parent shall discuss the incident and consider the appropriateness of a referral for a special education evaluation, the need for a functional behavioral assessment, or the need for a behavior intervention plan. Any such meeting shall include the student’s parent, a school administrator for the school the student attends, one of the student’s teachers, a school employee involved in the incident, and any other school employees designated by the school administrator as appropriate for such meeting.

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The student who is the subject of such meetings shall be invited to attend the meeting at the discretion of the parent. The time for calling such a meeting may be extended beyond the 10-day limit if the parent of the student is unable to attend within that time period. Nothing in this section shall be construed to prohibit the development and implementation of a functional behavior assessment or a behavior intervention plan for any student if such student would benefit from such measures. Local Dispute Resolution Process If a parent believes that an emergency safety intervention has been used on the parent’s child in violation of state law or board policy, the parent may file a complaint as specified below. The board of education encourages parents to attempt to resolve issues relating to the use of ESI informally with the building principal and/or the superintendent before filing a formal complaint with the board. Once an informal complaint is received, the administrator handling such complaint shall investigate such matter, as deemed appropriate by the administrator. In the event that the complaint is resolved informally, the administrator must provide a written report of the informal resolution to the superintendent and the parents and retain a copy of the report at the school. The superintendent will share the informal resolution with the board of education and provide a copy to the state department of education. If the issues are not resolved informally with the building principal and/or the superintendent, the parents may submit a formal written complaint to the board of education by providing a copy of the complaint to the clerk of the board and the superintendent within thirty (30) days after the parent is informed of the incident. Upon receipt of a formal written complaint, the board president shall assign an investigator to review the complaint and report findings to the board as a whole. Such investigator may be a board member, a school administrator selected by the board, or a board attorney. Such investigator shall be informed of the obligation to maintain confidentiality of student records and shall report the findings of fact and recommended corrective action, if any, to the board in executive session. Any such investigation must be completed within thirty (30) days of receipt of the formal written complaint by the board clerk and superintendent. On or before the 30th day after receipt of the written complaint, the board shall adopt written findings of fact and, if necessary, appropriate corrective action. A copy of the written findings of fact and any corrective action adopted by the board shall only be provided to the parents, the school, and the state department of education and shall be mailed to the parents and the state department within 30 days of the board’s receipt of the formal complaint. If desired, a parent may file a complaint under the state board of education administrative review process within thirty (30) days from the date a final decision is issued pursuant to the local dispute resolution process. Policy References: GAO, JRB, JQ, and KN Adoption Date: 8/12/2013, Revised: 3/3/2014; 08/10/2015; 08/08/2016

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USDA Nondiscrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) Fax: (202) 690-7442; or (3) Email: [email protected]. This institution is an equal opportunity provider.

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http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf

http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf

https://www.ascr.usda.gov/filing-discrimination-complaint-usda-customer



Date: May, 13 2019

Subject: Kansas Education Systems Accreditation (KESA) Year 3 Update

Initiated By: Tami Knedler

Attachments: • Dodge City KESA Measurement Report • KESA Kansas Vision Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: In accordance with the Kansas Vision for Education, “Kansas leads the world in the success of each student,” the state has implemented the Kansas Education System of Accreditation (KESA). The 2016-2017 school year was zero year where districts were able to become familiar with the new system and start laying the ground work for the process. 2017-2018 was year 1 and 2 for Dodge City. 2018-2019 is year 3 of the 5 year process. CURRENT CONSIDERATIONS: Bill Biermann, the Superintendent of Goodland Public Schools is the district’s OVT Chair. The District Leadership Team meets throughout the school year to ensure the KESA process. On April 24th the district had the Year 3 KESA visit. During that visit the District Leadership Team (DLT) shared the progress on the two goal areas, compliance areas, and results categories. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the information about the district’s KESA process.


O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 Kansas Education Systems Accreditation (KESA) Year 3 rev.docx 5/8/2019

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Dodge City KESA Measurement Report

Outcome Measure 1 Results Measure 2 Results

Social Emotional Factors Self-efficacy student questionnaire

3rd grade-12th Survey Results-Dec 2018 Results from April/May of 2019

Chronic Absenteeism K-12 Chronic Absenteeism Baseline Annual reports for impact will be utilized. Absences will be monitored on a weekly basis. (DSAP Culture Goal)

Kindergarten Readiness ASQ ASQ/SE

(Ages and Stages Questionnaire/Social

Emotional)

ASQ-3 Aggregate Results % of Concern

2018 % of Concern: 37%

ASQ:SE-2 Aggregate Results % of Concern

2018 % of Concern: 12%

DIAL

(Developmental Indicators for the

Assessment of Learning)

% of students that were in the “Developmentally OK” range for the DIAL 3 total

● 2017 – 2018 = 87.23% ● 2018 – 2019 = 92.49%

Individual Plans of Study IPS Rubric DCHS, DCMS, and CMS complete the IPS Rubric annually. Summarized rankings for Secondary Schools: 2018-2019 No Evidence: 3 Implementing: 10 Transitioning: 7 Modeling: 1

% of Parent Conferences participation

HS went from 19% in September of 2018 to 61% in November. MS 93% in October. Elem 96% in October.

High School Graduation Building Report Card Link to Kansas Report Card 2018 91.4% Graduation rate for DC 87.5% for Kansas

Chronic Absenteeism K-12 Chronic Absenteeism Baseline Annual reports for impact will be utilized. Absences will be monitored on a weekly basis. (DSAP Culture Goal)

Post Secondary Success Building Report Link to Kansas Report Card IPS Rubric DCHS, DCMS, and CMS complete the

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https://drive.google.com/drive/folders/1cZRlaZ2W51EZ6kBo4rkm22Ia0iUd1QkX


http://ksreportcard.ksde.org/grad.aspx?org_no=D0443&rptType=2


http://ksreportcard.ksde.org/ccr.aspx?org_no=D0443&rptType=2

Card- clearinghouse data

2016 Success Rate 37.6% Effective Rate 34.2% Confidence Interval 29.9%-38.0%

IPS Rubric annually. Summarized rankings for Secondary Schools: 2018-2019 No Evidence: 3 Implementing: 10 Transitioning: 7 Modeling: 1

Civic and Social Engagement

Community Encounters

K-12 District Community Encounter List

Student (extracurricular)

activities

HS 2018-2019 Add DCMS and CMS 2019-2020 Add Elem 2020-2021 Link the activity list folder

Goal 1:

Relationships: Students

USD 443 will foster student relationships with peers, teachers, families, culture, and community to build student self-efficacy with focus on cultural competency as measured through district data.

Self-efficacy student questionnaire

3rd grade-12th Survey Results-Dec 2018 Results from April/May of 2019 (Survey window closes on May 10th)

DCLiNK Cultural Relevancy Training and

Family Engagement Work Group

Family Engagement Plan Final 3-26-2019

Goal 2:

Culture: Leadership

USD 443 will develop, communicate, and implement a comprehensive district plan for all stakeholders that aligns with local and state board goals and outcomes.

SAP Timeline, agenda and attendance

----------------

2019-2024 DSAP Identify Goal Area

Timeline was established and followed for the 2018-2019 school year.

------------------------------- 2019-2020 Baseline Data collected

SAP Goals, Objectives, and action steps

Communication plan

---------------- 2019-2024 DSAP

Identify Goal Area

2018-2019 DSAP was developed, finalized, approved, and communicated.

------------------------------------ 2019-2020 Baseline Data collected

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http://ksreportcard.ksde.org/ccr.aspx?org_no=D0443&rptType=2

https://docs.google.com/spreadsheets/d/1lSvzUmitXdejU0o8SyXKIw759fZijkpzZGkq03GhRSQ/edit#gid=0

https://drive.google.com/drive/folders/1HXIeF-6Gfejz1M9H4M4wasOJlE_eyADR


https://drive.google.com/file/d/1b2ad6iBoP0MI-6G6BUJ5KgUQUY3x2eph/view?usp=sharing

https://drive.google.com/file/d/1b2ad6iBoP0MI-6G6BUJ5KgUQUY3x2eph/view?usp=sharing

Compliance Area Level of Success Examples

Stakeholder Engagement Implementing system-wide plan Thought Exchange Survey, DSAP Community meetings, Public Information office community engagement

Communication/Basic Skills Implementing system-wide plan Transition plan, Communication plan, Academic Discourse Focus

MTSS- Tiered system of support Developing a system-wide plan MTSS 3 year working agreement with TASN, District wide development

Arts & Cultural Appreciation Implementing system-wide plan Strong Music, Art, and Drama programing and DCLiNK focus on Culture,

Civic and Social Engagement Implementing system-wide plan Students engaged in clubs, activities, athletics and developing plans to engage families and students in the community

Physical and Mental Health Evidence of plan effectiveness Strong focus on Mental Health, physical education classes, District wellness plan.

Post Secondary Success Evidence of plan effectiveness Pathways, Individual Plan of Study, and Adulting Day

Diversity and Equity Evidence of plan effectiveness DCLiNK, Interventions, Multicultural Climate Survey, Translations, and Curriculum

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KANSAS VISION FOR EDUCATIONKansas leads the world in the success of each student.

Successful High School GraduateA successful Kansas high school graduate has the

z Academic preparation, z Cognitive preparation, z Technical skills, z Employability skills and z Civic engagement

to be successful in postsecondary education, in the attainment of an industry recognized certification, or in the workforce,without the need for remediation.

RESULTS

Social-Emotional Factors Measured

LocallyKindergarten Readiness

Individual Plans of Study

High School Graduation

Postsecondary Success

Evidence-Based Practices

RELATIONSHIPS RELEVANCE RESPONSIVE CULTURE RIGOR

Staff Curriculum Leadership Career and Technical Education

Students Instruction Early Childhood

Professional Learning

Families Student Engagement

District Climate Resources

Community Technology Nutrition and Wellness Data

Foundational Structures

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ComplianceTeacher Licensure and Accreditation | Kansas State Department of Education | Landon State Office Building | 900 S.W. Jackson Street, Suite 106 | Topeka, Kansas 66612-1212 | (785) 296-2288 | www.ksde.org

The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 SW Jackson, Suite 102, Topeka, KS 66612, (785) 296-3204

Mar. 14, 2017

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Date: May 13, 2019

Subject: Middle School Transfer Request Form and Informational Sheet

Initiated By: Matt Turner

Attachments: • Middle School Transfer Request Form • Middle School Transfer Request Informational

Sheet • Board Policy JBC


BACKGROUND INFORMATION: Every year the district receives numerous requests for students to transfer from one middle school to another. The district currently has no formal transfer process in place other than having the parent or guardian write a letter to the Superintendent’s office. CURRENT CONSIDERATIONS: The district is asking the Board of Education to approve the implementation of the Middle School Transfer Form and Informational Sheet. The final draft of the Middle School Transfer Form, the Middle School Informational Sheet and the board policy JBC that addresses middle school transfers are attached. FINANCIAL CONSIDERATIONS: There are no financial considerations. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the Middle School Transfer Request Form and Middle School Transfer Request Informational Sheet, in an effort to formalize the middle school transfer process.


439

Board Policy JBC

USD 443 SCHOOL DISTRICT MIDDLE SCHOOL TRANSFER REQUEST FORM

One Form Per Student

Date of Request: ____________________________________ Date Received by Building: _______________________

Requesting transfer from ___________________ to ___________________

Student name: _________________________________________________________________________ Requesting transfer for the ________-________ school year Grade placement: ________ Parent/Guardian: _________________________________________________________________________ Address: ______________________________________ City: _________________ State: _________ Zip: ____________ Home phone: _________________________ Business phone: _________________________ Does your student receive Special Education Services? ______ If so, which program? _____________________________

ELIGIBLE REASONS (Board Policy JBC); Please check one.

Request from Outside Agency Family Hardship Special Education Programs/Other Programs Psychological, Emotional or Social Needs Administrative Placement

Please provide an explanation for the reason checked above (Use the back of this form).

See page 2 for explanation of eligible reason and document requirements due to exceptional circumstances, as well as transfer guidelines and restrictions.

_________________________________________________ ________________________________ Signature of Parent/Guardian Date

Building Office Use Only Proof of Residence Received by _____ (Office Staff Initials) Date Received: _________________

_____________________________________ ________________ _____________________________________ ________________ Asst. Superintendent of Secondary Education Date Superintendent Date

Application: Approved Denied

*****

Note: The reader is encouraged to review policies and/or procedures for related information in this administrative area. Implemented: __5/13/19__ Revised: __________ Reorganized School District No. 443 Dodge City, Kansas.

For Office Use Only __________

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Board Policy JBC

DISTRITO ESCOLAR USD 443 SOLICITUD DE TRANSFERENCIA PARA MIDDLE SCHOOL

Una Forma por Estudiante

Fecha de la Solicitud: ________________________________________ Fecha Recibida en el Edificio: _______________

Solicitando transferencia de ___________________ a ___________________

Nombre del Estudiante: _________________________________________________________________________ Solicitud de transferencia del año escolar ________-________ Grado escolar: ________ Padre/Tutor: _________________________________________________________________________ Dirección: _____________________________________ Ciudad: ______________ Estado: ________ CP: ____________ Teléfono: _________________________ Otro teléfono: _________________________ Su estudiante recibe servicios de Educación Especial? ______ Si así es, cual programa? __________________________

MOTIVOS DE ELIGIBILIDAD (Board Policy JBC); Por favor marque una.

Solicitud de una Agencia fuera del distrito Dificultades Familiares Programas de Educación Especial/Otros Programas Necesidades Psicológicas, Emocionales o Sociales Colocación Administrativa

Por favor explique el motivo marcada arriba (Use el reverse de esta forma).

Vea la pagina 2 para explicación de los motives de elegibilidad y documentos requeridos debido a circunstancias excepcionales, así como los lineamientos y restricciones de transferencia.

_________________________________________________ ________________________________ Firma del Padre/Tutor Fecha

Building Office Use Only Proof of Residence Received by _____ (Office Staff Initials) Date Received: _________________

_____________________________________ ________________ _____________________________________ ________________ Asst. Superintendent of Secondary Education Date Superintendent Date

Application: Approved Denied

*****

Note: The reader is encouraged to review policies and/or procedures for related information in this administrative area. Implemented: ___5/13/19___ Revised: __________ Reorganized School District No. 443 Dodge City, Kansas.

For Office Use Only __________

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Middle School Transfer Request

Transfers: Under exceptional circumstances a student may be permitted to transfer to another middle

school. One of the following exceptional circumstances must be met for a transfer to be considered.

Reasons for Transfers Based Upon Exceptional Circumstances:

A. Request From Outside Agency – Requests from juvenile court, social and rehabilitation services

or a mental health center may be approved when the transfer will improve the student’s

educational welfare. Requests must be in writing and signed by an agency representative.

B. Family Hardship – Transfers for hardships in the family, such as dissolution of the family unit by

divorce, placement of a student outside the home, documented abuse or other special

circumstances involving change of family structure, may be approved in the best interest of the

student and the school district.

C. Special Education Programs – The Special Education Department will assign pupils to

appropriate programs as determined by the student’s Individualized Education Program (IEP)

through staffing procedures. The Special Education Department may assign students without

processing them through the regular transfer process.

D. Psychological, Emotional or Social Needs – Based upon documented supporting evidence, a

transfer application may be filed on the basis of psychological, emotional or social needs. A

statement prepared by a licensed psychiatrist or psychologist shall be requested to state

explicitly the nature of the disability and why the derived school change will be more beneficial

to the pupil.

E. Administrative Placement – Under special circumstances, the superintendent or his or her

designee may approve the transfer

Transfer Procedures: ALL REQUIRED DOCUMENTATION MUST BE ATTACHED UPON SUBMISSION OF

THE TRANSFER REQUEST FORM. TRANSPORTATION MAY BE THE RESPONSIBILITY OF THE

PARENT. PUNCTUAL AND REGULAR ATTENDANCE IS EXPECTED.

• Bus transportation may not be furnished for a student who transfers out of his/her school.

• It may be necessary to close certain schools to outside enrollment due to crowded conditions.

Staffing, grade level and student enrollment factors are taken into consideration in determining

which schools/grades must be closed.

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https://drive.google.com/open?id=1ftFirhEsTymYWWxKlseMEhc7VCqn1fIY

A request for transfer to another school for the succeeding school year must be based upon exceptional

circumstances and for justified reasons. The transfer request must be submitted to the Office of the

Superintendent on forms provided by the school district. The transfer request must include specific

reasons for the transfer.

Athletics:

Middle school students who have been approved for voluntary transfer of enrollment shall be permitted

to participate in interscholastic activities only in accordance with the regulations of the Kansas State

High School Activities Association (KSHSAA) listed below.

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Solicitud de Transferencia de Middle School

Transferencias: Bajo circunstancias excepcionales un estudiante puede ser transferido a otra middle

school. Una de las siguientes circunstancias excepcionales debe de ser reunida para que la

transferencia sea considerada.

Motivos de Transferencia Basadas bajo Circunstancias Excepcionales:

A. Solicitud de una Agencia Externa – Solicitudes de corte juvenil, social y servicios de

rehabilitación o dentro de salud mental a mental pueden ser aprobadas cuando la transferencia

mejorara el bienestar educacional del estudiante. Las solicitudes deben ser por escrito y

firmada por el representante de la agencia.

B. Dificultades Familiares – Transferencias por dificultades con la familia, tales como disolución de

la unidad familiar por divorcio, colocación del estudiante fuera del hogar, abuso documentado o

alguna otra circunstancia especial que implique cambio de la estructura familiar, puede ser

aprobada en el mejor interés del estudiante y del distrito escolar.

C. Programas de Educación Especial – El Departamento de Educación Especial asignara

estudiantes a los programas apropiados como sea determinado por el Programa de Educación

Individualizada (IEP) del estudiante por medio de procedimientos de personal. El Departamento

de Educación Especial puede asignar estudiantes sin el procedimiento regular de transferencia.

D. Necesidades Psicológicas, Emocionales o Sociales – Basado en documentación que soporte la

evidencia, la solicitud de transferencia puede ser llenada bajo las bases de necesidades

psicológicas, emocionales o sociales. Una declaración preparada por un psiquiatra o psicólogo

con licencia puede ser requerida para declarar explícitamente la naturaleza de la discapacidad y

el por qué el cambio de escuela será más benéfico para el estudiante.

E. Colocación Administrativa – Bajo circunstancias espaciales, el superintendente o la persona

designada puede aprobar la transferencia.

Procedimientos de Transferencia: TODA LA DOCUMENTACION REQUERIDA SE DEBE DE ADJUNTAR AL

ENTREGAR LA FORMA DE SOLICITUD DE TRANSFERENCIA. LA TRANSPORTACION SERA LA

RESPONSABILIDAD DEL PADRE. SE ESPERA ASISTENCIA PUNTUAL Y REGULAR.

• Transportación escolar podrá no ser provista para un estudiante que sea transferido fuera de su

escuela.

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https://drive.google.com/open?id=1ftFirhEsTymYWWxKlseMEhc7VCqn1fIY

• Podría ser necesario cerrar algunas escuelas de inscripción externa debido a las condiciones de

capacidad. Personal, nivel escolar, alumnos inscritos son factores de serán considerados en

determinar cuales escuelas/nivel grado escolar deben ser cerrados.

Una solicitud de transferencia a otra escuela para el próximo año escolar debe de ser basada en

circunstancias excepcionales y motives justificados. La solicitud de transferencia debe de ser enviada a la

Oficina del Superintendente en las formas provistas por el distrito escolar. La solicitud de transferencia

debe de incluir los motivos específicos para la transferencia.

Deportes:

Estudiantes de Middle school que han sido aprobados para transferencia voluntaria de inscripción serán

permitidos participar en actividades interescolares solo en acuerdo con las regulaciones de Kansas State

High School Activities Association –Asociación de Actividades de High School del Estado de Kansas-

(KSHSAA) listadas abajo.

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JBC Enrollment Resident Students A “resident student” is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting as a parent who is a resident of the district. Children who are “homeless” as defined by Kansas law and who are located in the district will be admitted as resident students. Parent For purposes of this policy, “parent” means the natural parents, adoptive parents, step-parents, and foster parents. For purposes of this policy, “person acting as a parent” means a guardian or conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and provides a major portion of support, or a person who has actual care and control of the child with written consent of a person who has legal custody of the child. Non-resident Students Non-resident students are those who do not meet the definition of a resident student. Although the district is not required to admit non-resident students, non-resident students may be admitted to the extent that staff, facilities, equipment, and supplies are available. Other criteria regarding students seeking non-resident student admittance may be considered prior to acting on any annual non-resident student application as specified in this policy. Non-resident Students - Continued Enrollment The continuing enrollment status of non-resident students admitted to the district shall be evaluated each spring by district administration on the following criteria:

• whether the student made academic progress; • regularity and punctuality of attendance; and • disciplinary record, specifically whether the student complied with the student conduct code and

avoided major disciplinary problems and/or a large number of referrals for minor disciplinary problems. • Parents will be notified by school administration if continued enrollment of a non-resident student is

denied. Students may be readmitted or denied admission for the next school year based on the results of these evaluations. However, if the student has a disability, the student’s ability to meet these expectations shall be considered prior to denying continued enrollment in the district. Parents shall be informed of any administrative decision on non-resident student applications. Enrollment Restriction Unless approved in advance by the board, no student, regardless of residency, who has been suspended or expelled from another school district will be admitted to the district until the period of such suspension or expulsion has expired. Enrollment Procedures The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment, normal enrollment times, and communication to parents and to the public.

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Part-Time Students Part-time students may enroll with the (board’s/administration’s) permission if they complete all paperwork in a timely fashion and are in attendance no later than the September “count day”, typically September 20. Part-time students may be admitted only to the extent that staff, facilities, equipment, and supplies are available and the students follow the district’s student conduct policies and rules. Identification of Students All students enrolling in the district for the first time shall provide required proof of identity. Students enrolling in kindergarten or first grade shall provide a certified copy of their birth certificate, a certified copy of the court order placing the child in the custody of the Secretary of the Department for Children and Families, or other documentation which the board determines to be satisfactory. Students enrolling in grades 2-12 shall provide a certified transcript, similar pupil records or data, or other documentary evidence the board deems satisfactory. The above requirements are not to serve as barriers to immediate enrollment of students designated as homeless or foster children as required by the Every Student Succeeds Act (ESSA) and the McKinney-Vento Act, as amended by ESSA. The district shall work with the Department for Children and Families, the school last attended, or other relevant agencies to obtain necessary enrollment documentation. If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify local law enforcement officials as required by law and shall not notify any person claiming custody of the child. Enrollment Information The enrollment documentation shall include a student’s permanent record card with a student’s legal name as it appears on the birth certificate or as changed by a court order and the name, address, and telephone number of the lawful custodian. The records shall also provide proper proof of identity. Assignment to a School Building, Grade Level, or Classes Unless otherwise provided herein, the superintendent shall assign students to the appropriate building. Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent. If required by law, students placed in foster care or students who are homeless may be educated in their “school of origin” instead of the building corresponding to the assigned attendance area. (For definition of “school of origin”, see regulations for JBCA and JBCB.) Assignment to a particular grade level or particular classes shall be determined by the building principal based on the educational abilities of the student. If the parents disagree, the principal’s decision may be appealed to the superintendent. If the parents are still dissatisfied with the assignment, they may appeal in writing to the board. Transferring Credit In middle school and high school, full faith and credit shall be given to units earned in other accredited schools at the time the student enrolls in the district, unless the principal determines there is valid reason for not doing so. For online credit approval procedures after enrollment, see board policy IIBGB. Transfers from Non-Accredited Schools Students transferring from non-accredited schools will be placed by the principal. Initial placement will be made by the principal after consultation with parents or guardians and guidance personnel. Final placement

447

shall be made by the principal based on the student’s documented past educational experiences and performance on tests administered to determine grade level placement. Grades K-5 Placement (School Choice) All in-coming kindergarteners and new students entering or re-entering USD 443 in grades K-5 shall be subject to the enrollment guidelines of School Choice. While this plan focuses on the kindergarten level and students new to the community, students who presently attend one of the elementary schools and wish to change their school assignment should register in the School Choice process. The district provides for parental choice among the district’s elementary attendance centers through registration and a subsequent assignment process to achieve appropriate class-size balance in accordance with district grade level averages. This registration period will be conducted annually in the spring. A computerized lottery process is used to implement School Choice with parents registering their first, second and third choice schools in order of preference, providing integrity to the selection process and ensuring equal opportunity for selection among all applicants. Parents registering their child during the annual registration period will be notified by mail of their child’s school assignment. Any student in grades K-5 who registers after the lottery deadline will be assigned to a school through the School Choice process on a first-come, first-served basis. Students failing to complete enrollment at their assigned school by the annual K-5 enrollment date forfeit their current school assignment and must re-enter the School Choice process. Siblings Siblings of students attending a USD 443 elementary school will be “grandfathered” or assigned to the same school for the coming school year, as long as:

• Class size and available space guidelines are met • The student registers during the lottery period each spring, and • The student completes the enrollment process by the established enrollment date.

Waiting Lists K-5 students not receiving their first choice school assignment will be placed in a waiting list in the order their registration was received/processed. The waiting list will be maintained from year to year. Transfers Once a student is assigned to a school through School Choice registration following the annual K-5 enrollment date, that student must remain at the assigned school on the waiting list until a transfer is available. Transfers, if available considering class size, are honored at the end of each quarter. Transfers will be limited to one per school year. Grades 6-8 Placement - Feeder Schools All students entering sixth grade from the district’s K-5 elementary schools, will be assigned to a 6-8 middle school by feeder schools. These schools have been grouped to provide balance.

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The feeder schools for each middle school shall be:

Comanche MS Dodge City MS Beeson Linn Central Miller Ross Northwest Soule Sunnyside Wilroads Gardens

Students enrolled in fifth, sixth or seventh grade for the 2011-12 school year will be assigned based upon each student’s fourth grade school assignment. If a student did not attend a district K-4 elementary school but has siblings attending a district K-4 elementary school, he/she will be assigned based upon the sibling’s school. Students new to the district, having never attended a district K-5 elementary school, will be assigned to a middle school through a random-selection process based on available classroom space in each building. Consideration for placement shall include maintaining a balanced enrollment between the two middle schools and the placement of K-5 siblings. Middle school students reentering the district from any non-district school, who previously attended a K-5 school in the district, will be assigned to a middle school as a new student to the district. Middle School Transfers Students desiring transfer to a different middle school must file transfer request with the Superintendent of Schools. Transfers will only be approved for extreme and extenuating circumstances. KHSAA eligibility (residence) requirements will apply to transfer students. Students of Staff Members Students with a parent/guardian working in a building will have priority for placement at that particular building, contingent upon class size and available space guidelines. Policy References: IIBGB, JBCA, JBCB and JQKA Adoption Date: 04/28/2003, Revised: 06/08/2009; 11/14/2011; 08/12/2013; 04/13/2015; 08/10/2015; 3/08/2016; 02/13/2017; 10/09/2017

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Date: May 13, 2019

Subject: Transfer of Funds from Gifts and Grants to Dodge City High School Alumni Association

Initiated By: Kerri Baker, Public Information Officer

Attachments: None

Reviewed By: Dr. Fred Dierksen, Clayton Kerbs, Pat Friess BACKGROUND INFORMATION: On September 10, 2018 the Board of Education voted to fund Tamie Preston as a coordinator for the Alumni Association with the purpose to form and establish a corporation NOT for PROFIT under the laws of the State of Kansas. The process is near completion. CURRENT CONSIDERATIONS: The Articles of Incorporation were filed the week of May 6, 2019. The Board of Directors and BYLAWS have been approved. The Employer Identification Number, (EIN) has been assigned to the corporation, and a bank account has been established at Centera Bank, Dodge City. It is now time to move funds managed by USD 443 to the Dodge City High School Alumni Association fund. Moving forward the DCHS Alumni Association finances and operations will be managed by the Executive Director and DCHS Alumni Association Board of Directors. The names and addresses of the persons who are to serve as directors until their successors are elected and qualified are as follows:

Doug Austen Brian Delzeit 1402 Central Avenue 2209 Fairway Dodge City, Kansas 67801 Dodge City, Kansas 67801 Ryan Lehmkuhler Maxine York 2320 Fairway Dr. 2713 Center Avenue Dodge City, Kansas 67801 Dodge City, Kansas 67801

FINANCIAL CONSIDERATIONS: Filing fees and legal expenses are to be paid from the Alumni Association funds. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the transfer of funds from the Alumni Association account to the newly formed Dodge City High School Alumni Association. Payment in process and final payment may be issued to accommodate the transition, with final payment to be paid by 6-30-2019. RECOMMENDED ACTION:


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450


Date: May 13, 2019

Subject: Update Energy Management Project District Buildings

Initiated By: William R. Hammond

Attachments: None


BACKGROUND INFORMATION: Energy management needs have changed in the school district over the years. In the past many of the buildings in the school district had individual programmable thermostats. Today almost every building has been upgraded to an automated system. In an effort to make sure the automated systems are working properly for both energy savings and the safety of students and staff, administration recommended having the engineers conduct a review of the HVAC systems. At the August 27, 2018 Board of Education meeting, the Board approved a proposal from Integrated Consulting Engineers, Inc. for a five (5) year energy management project to conduct a study and review the current HVAC Systems and building controls at each building within the school district. CURRENT CONSIDERATIONS: Sean Miller of Integrated Consulting Engineers, Inc. has prepared an update/report on the HVAC system and building controls for Dodge City High School. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this item. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update/report from Sean Miller of Integrated Consulting Engineers, Inc. on the HVAC system and building controls at Dodge City High School as presented.


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Date: May 13, 2019

Subject: Change Order # 1 New Administration Building


Attachments: AIA Document G701-2017 Change Order


BACKGROUND INFORMATION: At the September 25th, 2017 Board of Education meeting, the board directed administration to proceed with architectural plans for the design and development of a new administration building on the north side of the Civic Center. Subsequently at the January 29th, 2018 Board of Education meeting, the board approved hiring Hutton Construction as the Construction Manager At-Risk for the new administration building. At the December 10th, 2018 Board of Education meeting, the board approved the Guaranteed Maximum Price for package one (limited site package). At the January 14th, 2019 Board of Education meeting, the board approved the Guaranteed Maximum Price Amendment for package two (structural package) for the new administration building. At the February 25, 2019 Board of Education meeting, the board approved the Guaranteed Maximum Price Amendment for package three (mechanical and architectural) for the new administration building. CURRENT CONSIDERATIONS: A change order on the construction project of the new administration building is presented as follows:

New Administration Building Change Order # 1 Additional Fiber Conduits Add $20,570.00

SBS Roofing Change Add $19,903.00

Mechanical Changes Add $23,348.00

Wall Clarification Deduct $ 2,150.00

NET TOTAL ADDED TO CONTRACT $61,671.00

FINANCIAL CONSIDERATIONS: The net total added to the contract in the amount of $61,671.00 will be paid from Capital Outlay. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve change order # 1 for the new administration building in the net total amount of $61,671.00 to be paid from Capital Outlay. The board is further respectfully requested to authorize the Clerk of the Board to issue a purchase order and sign the change order, subject to review by Board Counsel.


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452


Date: May 13, 2019 Subject: Change Order # 4 District Wide Security System Upgrade

Initiated By: William R. Hammond Attachments: AIA Document G701-2017


BACKGROUND INFORMATION: With the successful school facilities bond referendum in June 2015, GLMV Architects and the DLR Group have worked through the design and development phase for the bond projects. The Board of Education approved an updated scope of facilities improvements at the February 8, and April 11 board meetings. Improved security was one of the promises made to the patrons prior to the bond referendum. CURRENT CONSIDERATIONS: A change order on the bond project district wide security system upgrade is presented as follows:

DISTRICT WIDE SECURITY SYSTEM UPGRADE CHANGE ORDER 4 • Cost Savings to Owner Deduct $406

FINANCIAL CONSIDERATIONS: The net total in the amount of $406 will be deducted from the contract.

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the change order for the district wide security system upgrade in the net total of $406 to be deducted from the contract. The Board is further respectfully requested to authorize the Board Clerk to sign the change order, subject to review by Board Counsel.


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458

459

carmona_karen

Typewritten Text

William R. Hammond, Board Clerk


Date: May 13, 2019

Subject: Sale of Building Trades Lot


Attachments: • Resolution 20190513A • Realtor List Sheet • Advertisement in Dodge City Daily Globe • Seller’s Estimated Proceeds • For Sale by Owner Commission Agreement • Real Estate Contract Land Only • General Warranty Deed


BACKGROUND INFORMATION: The Board of Education purchases residential lots for the Dodge City High School Building Trades program. The school district currently holds Lot 4, Block 1, Rolling Hills Estate, 1 acre in inventory. The Board of Education approved the purchase of this lot along with lot 15 at the March, 26, 2012 board meeting. Based on the size and shape of the lot it would require a different type of home be built than what the building trades program currently builds, therefore it is administrations recommendation to sell the lot. A signed offer to purchase Lot 4, Block 1, Rolling Hills Estate for $8,500 was presented to the Board of Education at the April 8, 2019 board meeting. The board rejected the offer and directed administration to have the school district’s realtor Brian Delzeit of Coldwell Banker list the property for sale. CURRENT CONSIDERATIONS: Realtor Brian Delzeit, of Coldwell banker listed the property for sale on April 11, 2019. Administration was notified of a signed offer from Max Gonzales to purchase Lot 4, Block 1, Rolling Hills Estate in the amount of $8,500. FINANCIAL CONSIDERATIONS: The proceeds from the sale of the property will go back to the building trades program. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve Resolution 20190513A for the sale of building trades property Lot 4, Block 1, Rolling Hills Estate in the amount of $8,500, with proceeds going back to the building trades program. The board is further requested to authorize the Board President and the Clerk of the Board to sign the necessary documents to complete the transaction, subject to final review by Board Counsel.


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RESOLUTION NO. 20190513A

RESOLUTION OF THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 443, FORD COUNTY, KANSAS AUTHORIZING PURCHASE OF REAL ESTATE. WHEREAS, the Board of Education of Unified School District No. 443, Ford County, Kansas, is the owner of certain real estate located in Ford County, Kansas, specifically described as follows:

Lot Four (4), Block One (1), Rolling Hill Estates, Ford County, Kansas, according to the recorded Plat thereof.

("Premises"); and, WHEREAS, the Board of Education has previously authorized construction of a residential structure on the Premises as part of the school district’s building trades program; and,

WHEREAS, the Board has determined that it would be in the school district's best interest to sell and convey the Premises to Max Gonzales, for the sum of Eight Thousand Five Hundred Thousand Dollars ($8,500.00), by private contract. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 443, FORD COUNTY, KANSAS, AS FOLLOWS: The Board of Education of Unified School District No. 443, Ford County, Kansas, does hereby approve the sale of the Premises described above to Max Gonzales in accordance with a certain real estate contract a copy of which is attached hereto, marked Exhibit A, and does further authorize and direct the President of the Board, or in her absence, the Vice President of the Board and the Clerk of the Board of Education to execute and deliver on behalf of the Board of Education, the real estate contract, a warranty deed and all other documents necessary to complete the sale and conveyance of the above Premises to Max Gonzales, in accordance with the provisions of the said real estate contract, and does hereby confirm and ratify any and all such actions taken by such officers of the Board to complete said sale. ADOPTED this ____ day of _______________, 2019, by the Board of Education of Unified School District No. 443, Ford County, Kansas. BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 443 ATTEST: FORD COUNTY, KANSAS ____________________________________ ____________________________________ William Hammond, Clerk of the Board Lisa Killion, President

461


Date: May 13, 2019

Subject: Bid for Copy Paper

Initiated By: William Hammond

Attachments: • Bid Tabulation • Letter of Recommendation from Public Information Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Bid requests were sent to 19 vendors for 1,680 cases of 8 ½” x 11” white copy paper. Instead of requesting bids three times a year, administration decided to bid the copy paper for the entire year. CURRENT CONSIDERATIONS: Bids were received from the following vendors: Quill, Contract Paper Group, SumnerOne, Paper 101, Staples, Veritive, and Liberty Paper. After receiving the bids administration had Public Information review the bids to make sure they meet specifications and the paper will run through the printers and copiers without jamming. Veritive submitted the lowest bid of $45,847.20. However the quality of the brand of paper bid, Natural Choice, does not meet the bid specifications. Liberty Paper submitted the second lowest bid of $46,116.00, which also did not meet bid specifications. It is therefore recommended to award the bid to Paper 101 in the amount of $49,795.20 for eCopy, a brand of paper the school district has previously used and meets specifications. FINANCIAL CONSIDERATIONS: Copy paper cost is budgeted annually in the Supplemental General Fund. The cost of the copy paper from Paper 101 in the amount of $49,795.20 will be paid from FY 2019-2020 funds. STAFF RECOMMENDATION: The Board of Education is respectfully requested to award the bid for the purchase of 1,680 cases of 8 ½” x 11”white copy paper to Paper 101 in the amount of $49,795.20, to be paid from FY 2019-2020 funds. The Board is further respectfully requested to authorize the Board Clerk to issue a purchase order.


O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 Copy Paper Bid.docx 5/8/2019

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Copy Paper Bid 8 ½” x 11” 20# Multi-purpose paper Sheffield Smoothness Range100-190

Opacity 88%, Brightness 92% Standard Grain: Long Domestic Mills only

Bid Opening: 4-09-2019 at 2:00 pm Vendor Sample

Paper Sent? Y/N

Copy Paper Brand/Type

Bid Price Delivery Date: 7-2-2019

Bid Price Delivery Date: 11-05-2019

Total Bid Price

Meets Specifications?

Yes/No

Quill Yes Quill Brand $27,039.60 $27,039.60 $54,079.20 Yes Contract Paper Group

No Domestic $24,922.80 $25,989.50 $50,192.30 No-did not send samples

No Import $23,772.00 $24,906.00 $48,678.00 No-did not send samples

No Natural Choice

$22,948.80 $24,208.80 $47,157.60 No-color is not white, gray in color

SumnerOne Yes Natural Choice


Paper 101 Yes eCopy $24,897.60 $24,897.60 $49,795.20 Yes Staples Yes Staples

Brand $25,284.00 $25,284.00 $50,568.00 Yes

Veritive Yes Comet $25,485.60 $25,485.60 $50,971.20 Yes Natural Choice


Liberty Paper

Yes Marquee $23,058.00 $23,058.00 $46,116.00 No-color is not white, gray in color

473


Date: May 13, 2019

Subject: Waiver of Instructional Material Fees Parental Application

Initiated By: William R. Hammond / Dr. Fred Dierksen

Attachments: None

Reviewed By: Superintendent

BACKGROUND INFORMATION: At the May 2009 meeting, the USD 443 Board of Education approved the re-implementation of instructional materials (i.e. textbook/workbook) fees for students, after a number of years. The Board further approved guidelines regarding the waiver of instructional materials fees for foster children and others, as authorized by KSA 75-53,114. CURRENT CONSIDERATIONS: The Superintendent’s office received a Parental Application for Waiver of Instructional Material Fees. It is recommended that the Board of Education approve the waiver based on the facts and circumstances. Names of the family involved have been withheld due to the Family Educational Rights and Privacy Act. FINANCIAL CONSIDERATIONS: This will reduce the money received in the Textbook Revenues Account by the amount of the waiver requested. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the Parental Application for Waiver of Instructional Fees. The Board of Education is further respectfully requested to authorize the Clerk of the Board to sign the waiver.


O:\AAClerk of the Board\BOE Agendas\2018-19\20190513 Agenda\20190513 Waiver of Instructional Material Fees.docx 5/9/2019

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USD 443 Board of Education May 13, 2019

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