6:30 p.m.

TOWN OF SAN ANSELMO J'OWN'COUNC~ AG~NDA

March 12, 1996 Town Hall - Council Chambers

525 San Anselmo Avenue, San Anselmo

Closed session regarding pendinglitigation, pursuant to Government Code Section 54956.9(a), Susan Nelson v .. San Anselmo et al, and pursuant to Government Code Section 54956.9(b){l), based on correspondence from Peter Brekhus d3.ted February 21, 1996. · · .· ·

7:15 p.m. Interview applicant to the Open Space Committee. (Town Hall Conference Room; with access through the . Police Station)

7:30 p.m. Video presentation and report by students of Sir Francis Drake High School.

8:00 p.m. 1. Call to order.

2. Pledge of Allegiance, led by 8th grade students from St. Anselm's School.

3. Open time for public expression. The public is welcome to address the Council at this time on matters not. on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists,. or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes, and may. not be belligerent or slanderous out of respect for the community.

4. . Council requests for future agenda items, questions and comments to staff; staff miscellaneous items.

5. Consent agenda: Items on the consent agenda may be removed and discussed separately. Otherwise, all the items may be approved with one action. (a) Approve minutes: February 27, 1996. (b) Acknowledge and file warrants: Nos. 21237-21529, in the amount of

$527,767.97. (c) Accept as complete, 1995 Street Pavement Digout Project. . ( d) Authorize execution of contract with Maze &·Associates for auditing and

(e)

(f)

><'. (g) (h)

accounting services. Authorize Councilrepresentative to the Marin County Hazardous & Solid Waste Management Authority to vote to withdraw San Anselmo from the Joint Powers Authority (JPA) and/or terminate the JPA Support the City ofCpncord in its opposition to the shipment of nuclear fuel in the Bay Area. Proclaim April as Fair Housing Month Support state legislation in response to Santa Clara County Local Transportation Authority v. Guardino.

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(k) (1) (m)

(n)

Designate issues to be addressed during the garbage rate review process. Approve recommendation to extend the trial period for downtown parking enforcement on Saturdays for three months. Endorse the "Gifts for Guns, Marin" event on June I, I996. Approve annual contract for sidewalk and other concrete repairs. Approve resolution approving the condominium conversion at 865 San Anselmo Avenue. CONTINUE THE FOLLOWING ITEMS TO MARCH 26, I996: (i) Acknowledge and file year-to-date Recreation Fund revenue and expense report. (ii) Authorize advertisement for bids, Library Renovation Project, Phase II. (iii) I 108 Sir Francis Drake Boulevard, A/P 6-03 I-09: Appeal of the Planning Commission's denial of an amendment of the General Plan Map, rezoning of the property from R-I to R-2, and a variance to permit a substandard size lot to be developed as R-2; (iv) Introduction of ordinance modifying the maximum dwelling unit size · regulations. (v) Public hearing on a resolution authorizing the Police Department to enforce State Vehicle Codes on the non-Town maintained portion of Oak Ave.

6. Report from ad-hoc Council subcommittee regarding discussions on drain~ge with property owners on and adjacent to Fem Lane, and on Longwood.

7. 30 Florence Avenue: Appeal of the Public Works Department's denial of a permit to remove a heritage tree; Len Poli, property owner.

8. I 15 San Francisco Boulevard: Appeal of Police Department's denial of an overnight parking permit.

9. Review and discuss charge of the newly formed Measure G Monitoring Committee.

10. 40 Mountain View: Appeal of Planning Commission denial ofV-9553, variance to construct a garage, office, and master bedroom within I 4 feet of the rear property line (20 feet required).

I I. Report on recommended staffing structure for the Administration, Finance, and Volunteer Program Offices.

I2. Adjourn.

If you need an accommodation to attend or participate in this meeting due to a disability, please contact the Administration Department at Town Hall (258-4600). ·

If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Any item- not under discussion before 11 :00 p.m. may be continued to the next regular meeting. Next regular meeting: March 26, 1996.

I certify t this amended agenda was posted on the Public Notice Bulletin Board on March 8, 1996. ~w · ...

've Services Assistant

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SAN ANSELMO TOWN COUNCIL INTERVIEWS FOR OPEN SPACE COMMITTEE

TUESDAY, MARCH 12, 1996

7:15 Don Vita

A second candidate, John Walters, was unable to come this evening and will be scheduled again soon.

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' - . ... - .... ,"... . Feb:~: . .:~. -~::a:··:.:.· .. ·town o~ san ans.Qima· 4l5-454-46S:.:...: "'- ...

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TO: San Anselmo Town Couneil Cata: 'Z · "to .. qe,

I wisn to apply for an appoin~men~ to a ter111/calance o: tar: on

the OPCW S?/rU5 (d?n,M/-r[?tf Board/Comtnia~ion/Committae

Name: tJOt( V l1?f: Heme Address : __ h_2_IJZ ..... 11Pi .... _._fl?Q .... vtl_(f_6....,Y_5" __ _ oceupa~ion: ~~c ~!lftJi.._F:JJJ.ployer's Name: @Sf!?!: llrmB tf!rr?T Home Phone No.: tfB<; &OW~ork Phone No. : __ '11.;..;~ ....... -1 .... U~-O ____ _

Number of years a resident of San AnGelmo:_ ..... Z __ In Ma.rin :_4: __ _ Education Level achieved~

~......,~~ Gradu~te De~ee (Hajor:~~~~-:-~~:::r2.....,. __ ~> V College or Universit:~{ Degree (Major: 16$ kdifp. )$/fl~ ~--~ Some Colleqe ~~~ High Schooi Dip1cma ~~~ O"t:her (Explain:~----~~~~----~--~----~>

Nam.es and phone numbers o~ San Anselmo residents who for refe~ai information about me:

1. !!..~ J~k ~e.~~ :t!Z~ 2. 'Q1g_. ft!._; Ut/rl'Y1 13/tlo"tr ecrq J. f!!_r. ~l!j ~ko2~ 4c;&;

- I would be availablQ to %94Ul&rly attend the meetinqs on this Board/Com=ission/Cammittee.

- I would be available to at~end a4ditional ~•atin~s when they are necasaary.

- I am tamiliar with the responsibilities and !unctions of this Board/Commission/Committee.

- I have attended meetin9s .of this Board/ CoiMiiS$1Qn/Committee ·as a ~ember gf t~e pul)lic.

can be

02-Coi

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contacted

List brie.fly, previou~ axpatianc:e serving" in publi<: cf.fiee, and/or en civic commissions, boards, or committees:

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- - -Fab=~- . .:~. -=::o __ :_::-..··1:.own of san ansalmo 415-454-466': :. -:: : . .. . - 03

Reason(s) for applyinq for this appoint:llant:

What are your qualifications for this position:

I

Brietly, what do iou consider to be the most important current one or ~wo issues the Board/Commission/Committee oeinq applied fer?

aii other applic:an~s will be person~lly council as part ct the s•l•e~ion process !or

~Uk Siqnature Cate

O~her Boards. Commissions, Committees on which you would be interested in servinq if not appointed to ~his seat?

~ ,%~M h#etJ ~i/t: pr,.un. ft@t1V11Jr d_esevi ar·gt7JW'/h [ssues.

Do yo~ wi5h to be considered again i~ you ~r• not selected for this appoini:.ment?

(~c~ may attach personal resumes er other information wbieh you believa may be helpful to the Council in its selec~ion process.)

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DONALD P VITA 62 Madronc Avenue • San An5elmo, California 94960 • 415-4S5-6068

PROFESSIONAL EXPERIENCE

1991 - Present

1985 - Prcsenc

1983-1985

1979-1983

1977.: 1979

EXPERTISE

ROBERT LA.\1B HART, New York and San Francisco Archiceccs, Planners and Landscape Arch\ceas Project ~anager

GREAT NECK PROPERTIES ~C., Hunringron, ~ew York Construction .Managers President

EAST RIVER RESTAC'RA.'{T ASSOCIATES, INC. - "The Coho" Souch Sueet Seaport, Ne.H York Vice President and Fo~mding Parmer

BELT, COLUNS & ASSOCIATES, Honoluh1, Hawaii PJann~, Engineers and Lands.cape Archiceccs lnccrnational Projeccs Manager

• YUN CKEN -FREEMAN, Hong Kong Archicects and Planners Designer, Project Manager

U.ND PLANNING AND LANDSCAPE DESIGN Responsible for approximately 100 oversC2.~ projern while employed. by Belt, Collins & Associa.ces including design. prcscncacion, documenmcion and construction. concracc administration. Projects included office, commercial, rcsidC1lcial, i;olf course and.hocel devdopmems throughout Asia, Auscralia. chc Middle .l:::ast and the Pacific Rim.

CITY PLA..7\lNING A.~D URBAN DESIGN While employed by Yuncken-Freeman, Hong Kong my work inc;luded mascer planning and design aiteria for two cown ccntaS and two.New Towns; an open space invencory and landscape improvement program for an induscri.al cown of l,000,000; landfill and reclamacion management studies; and landscape design for eighc urban parks and a mixed use railway/mass uansit interchange.

COMMUNITY PI.ANNING/RESORT DESIGN W\lrkcd as a Project Manager/Designer on numerous ne-.v residential communities and resort hotel <leveiopmenrs for a variety of firms and as an independent consultant. Responsibilities rmgcd from c:oncracc negociar:i.on, design and presentation to entitlement planning and consuh:ant c:oordination. Representative projects include a 20,000 acre premier rcsidcncia.l community in Carmel, California, new golf course resort developmenrs in La Quin12, California and .Birmingham, Alabama, urban r~ort proposals for MCNUniversal Studios, Los Angclcs and landscape mascer planning for Mauna Lani Bay Resort Hocel, Hawaii.

TOURISM PLANNL"JG As pare of a mulri-<lisciplinary ceam was the landscape archicccc responsible for ph}·sial analysis and sii:e planning for Strategic Tourism Master Plans for Malavsia, Sri Lanka and India. Scudies documenced selecrion, evaluation and rc:co~mcndacitms for alcernacive courism dC\·elopment strategies and locations.

EDliCATION

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SITE CONSTRUCTION Supcivised ocher project adminisuarors, design professionals, :llld site personnel chrough all phases of landscape site conscrucrion fur both large scale co.mmercial and residential projeccs. Responsibilities included scheduling, cr.i:de inspection, and fin."tl accepr.ancc. Programmed and established entire plant nursery facilities for rem<.,ce sites including budgeting, growth chartS and physical layouc.

CORNELL UNIVERSITY Bachelor of Science - Landscape Archirecrure. 1977

UNIVERSTTI" OF HAWAII School of Travel Industry Managemem:,·Summei: Session, 1974

AFFILIATIONS AND AWARDS

Member. American Sociecy of Landscape Archireas Member. National Trust for Historic Preservation Member, The Nature Conservanq

1990

1990

198i

Agha Khan Award T anjung Jara and Ran tau Abang Visitor Center, T rengannu, Malaysia A$sociaced Landscape Contractors of America Environmemal Improvement Award Embassy Suires Hotel, Parsippany, NJ. . American lnstitur.e of A.rc:hitcctS, Hawaii Stlciety • Design Award Aberdeen ~Club, Hong Kong

1986 ASIA Hawaii Chapccr - Design Award The Anchorage, Tweed Heads. Australia

I 984 ASL\ - Merit Award • Design

1984

. Francis Ali'i Brown Golf Course, Mauna Lmi Resort Hotel Kona. Hawaii Royal Tnstirute of Hong Ko~ Architeas - Design Award Sc. John's Office Building and Tramway ·rerminaJ, Hong Kong

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REPRESENTATIVE. PROJECTS

Resort/Recreation Design

~.fauna L.ani Bar G1)1ftni;rse and R§oq Kana, Hawaii I.andsc.ape Mmcrplan for 36 hole golf cour~e and 300 acre resort.

Rancho T i1 011jma La Quinta, California; The Drummond Co., client Land planning, landscape and architectUr.il design for a new 1,200 acre golf orienced commlmicy adjacent to che historic L1. Quinta Hotel.

l;asr luver fapl:m:nle Park New York, New 'fork; The Glick Organization, client Sicc planning and land~cape design for a 6 block wacerfrom promenade overlooking

. Manhamn's .b.5t River.

Kowloon l?arks Projt:cr Htm!; Kong; H.K Department of Parks and Recreation. clienc. Design and construction supervision of eighc public parks in densely populated communities of Kowloon, ranging in size from 1/8 acre vesr-pockec par~ to a 20 acre Cultural/Reaeation complex consisting of acrive sports nclds, passive open space and a 3000 s~ ou~door performing arts amphitheater. ·

Libercv Park Birmingham, Alabama; The Drummond Co., dienc landscape and :irchitcctur:al design for three ne\11 golf oriented neighborhoods ac Old Overco11 CoJf Club, Golf magazine's "Besc New Course ofl994."

Shangri-La Hmcl Singapore; Kuok Properties, diem Landscape design and con.-;cruccion supervision for l 0 acre "urban resort" hoc!J with pools, warcr&lls. tropical display gardens and recreation amenities.

BeAsqjon Rav Sc. Croix USVI; Antilles Invesanent Corps. owner Site planning for 75 acre water.front condominium.

The Ahs:rcisen Club. Hong Kong; Kuok Properties, clienc Archin:aural and landscape design for a. private club and marina.

The Anchor~c Tweed Heads, Ausmlia; Lend Lease Pcy., client . Site planning for a 125 acre mixed use waterfrom: site including bore!, rcsidcncial, marina and mail

Tanjung Iara Beach Resorr and Bamau Abang Visitor Ccnrer ~faJaysia: Malaysian Tourist Development Board, clienc . Landscape design for village scyle resorr ho rel and sealife information ccncer ..

Golden S:md.~ Hore! Penang, Malaysia: Kuok Propemcs, client Landscape design 211d con~micrion supavision for 250 room seaside resort hotel.

Sc, John's Office and Peak Tramwav Hong Kong; Kwan and Ng Architects, client t.andscape and fountain design for urban office building and p\lblic transponation station.

I.a Toe Villas Sr. Lucia USv1; Cunard Properties, client Site planning for 13 )mi;ury hillside villas dcvdoped in COllCC.rc wii:h che existing Ia Tor: Hoed.

ln addirion, landscape/5ice planning sc:IVio:s were provided for chc following horeJ/resort clients:

R~enr Inrernarion:il (Hong Kong) Hyatt Hotels (Singapore; Kuan tan, Mala)'Sia) Hilron Internacional (Singapore; Bangkok, Thailand; ] akarra. Indonesia) "hangrj-G Tnremarional ( Hong Kong: Singapore' Kuala Lumpur and Penang,

.Malaysza; Bangkok, Thailand) The Ta; Group (Goa, India; Columbo, Sri I..anka) Embassy Suices (Parsippany, New Jersey) Sheracon ~ aikaloa. Ha,,.,aii)

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Community Design/Land Planning Isuen Wan Y!astcr T arid.;capc Plan Hong Kong: New T erricorics Development Corporation, client Open space. recreation and 12.ndsape IJ12Scer plan for a 250,000 popuJacion industrial town.

Rancho San Carlns (Sama Lucia Preserve) Carmel, California: Pacific: Union, clicnc Development of a GIS cnvironmenral resource database, land planning and enciclcmenc processing fur a 20,000 acre, 3;0 home communicy set within a wildlife preserve.

Uke Placid Rssorr Club lake Pla<::id. ~ew Yorlc Guiness PLC, clienc Development guidelines and planning for expansion of an existing dub co include a. 400 room hotel, 36 hole Jack Nicholas designed golf course, residemia.l locs and Olympic: Training Faciliries.

:Kukuiula Bav Poipu, Hawaii; Alexander and Baldwin, client Land planning, w1ds6.pe de)ign and subdivision application work for a new 1.200 a<::re golf oricnced first home communicy on the island of Kauai, Hawaii.

Tyen Mun New Tmc;n Hong Kong; 1'1T Dc:vdopmeni: Corporation, client Landscape .Master Plan for a 500,000 population New Town.

Sri Lanka and Taivran Vi.~cor Programs Sri Lanka and Taiwan Tourism Development Boards, client Within the framework of a larger Tourism Scrategy Plan, si[e analysis ~d landscape • design for various potencial tourism sires through our these two a>uncries.

Commonwealth Oncer Laudon Councy, Virginia; D~\ilatcis-Tilles Joint Venture, clicnc 'Site planning and landscape design for 100 aae p~ office park.

City Pla.nning/Urban Design

Quesnsbgro Bridge Open Space Srudy New York, NY; The Glick Organization, client Open space md screecscape design for a four block area surrounding the landmark 59ch Scrccc Bridge in Manhattan ..

Robina New Town Queensbnd, Auscralia: Robert lamb Hart ArchiteetS, dicnc Master planning of a 30,000 acre New Town to include a Town Center, varied residential productS, oflke and industrial sices.

Sha Tin and Tucn Mun Town Center Sm.dies Hong Kong: NT Development, client Archirecrural and open ~cc design guidelines for cwo town centers with populations of 250,000 each and supporting retail and civic &c:ilitles.

Twin Cirjes Neyr Town Chaing Mai, TMiiand Master planning for a 150.000 person new cown as a sister city co the historic: center of .Norchem, Thailand, Chaing Mai.

Construaion Management

The Coho Besmuranr New Yock, NY Design and consuuccion management for a 16,000 square foot, 400 seac seafood r~tauram: located in the historic South Street Sea.pore District in lower Mailhatran ..

Residential Projeas

Kwee Residence. Singapore Zieclin Residence, Glen Cove, New York Roaman Residence, Roslvn Estates, New York Minelcis Rl:Sidence, Easthampcon, New York Argenti Residence, Greenwich, Connecticut Lustgartcn Residence, Amagansett, New York Gregory Residence, Easchampcon, New- York Vagelos Residence. Peapack, New Jersey Tobaissen Residence, Huntington Bay, New York

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Present: Absent:

7:10 p.m.

TOWN OF SAN ANSELMO Minutes of the Town Council Meeting of February 27, 1996

Breen, Chignell, Kroot, Yarish Hodgens

Demonstration of the San Anselmo Community Home Page on the Internet, by Bill Jacobson.

7:40 p.m. Interview applicant to the Board of Review.

8:00 p.m. l. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE.

The pledge of allegiance was led by members of the Student Council of Wade Thomas School, Lena Wilson, President, Rachel Marcus, Vice President, Colin Banks, Secretary, and Victoria Hunt, Treasurer.

3. OPEN TIME FOR PUBLIC EXPRESSION.

Stephanie Roth, 29 Woodland, said she met a man at Robson Harrington Park who was new to the community, He had received welcoming letters from a Council member and SA VE and felt very positive about San Anselmo.

James MacFarland, 1612 San Anselmo Avenue, said his neighborhood has an emergency situation due to storm drain flooding. It was the consensus of Council to hear this item after Item 9.

Mis, ChignelVYarish, to add item·9A to the agenda regarding flooding in the 1600 block of San Anselmo A venue, on the basis that the need to take action arose following the posting of the agenda. Ayes: All. Absent: Hodgens.

Steven Small, 1365 San Anselmo Avenue, said they are concerned with excessive speeding in the area, especially with concern for children going to school. He has heard that there was previously a gate preventing commuters from making that shortcut off Center Blvd. He asked if right hand turns could be prevented off Center onto San Anselmo Avenue at Lansdale Station. Breen asked that the Traffic Safety Committee look into this and report back.

4. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS. QUESTIONS AND COMMENTS TO STAFF· STAFF MISCELLANEOUS ITEMS.

Kroot asked about the handicapped accessible mailbox. Pollard said sites have been identified and the post office is looking into the possible sites.

Breen reminded everyone of the Ross Valley Community for Schools Black & White Night fundraiser that will be held on March 30.

5. CONSENT AGE~: ITEMS ON THE CONSENT AGENDA MAY BE REMOVED AND DISCUSSED SEPARATELY. OTHERWISE. ALL THE ITEMS MAY BE APPROVED WITH ONE ACTION. (a) Approve minutes: February 13, 1996 (b) Acknowledge and file financial report through January 31, 1996. (c) Approve recommendation for negotiation of contract with Deloitte & Touche to conduct garbage and recycling rate review. ( d) Approve lease with Aryiis for rental of space at the Town-owned Isabel Cook Complex.

Minutes of the San Anselmo Town Council Fcbmary 27, 19%

(e) Adoption of Ordinance No. 975 establishing time restrictions on reapplication for planning permits. (f) Recognize the contributions of the late Ranny Cockburn to improve recycling in San Anselmo. (g) CONTINUE TO MARCH 12, 1996: Introduction ofordinance modifying the maximum dwelling unit size regulations. (h) CONTINUE TO MARCH 12, 1996: Public hearing on a resolution authorizing the Police Department to enforce the State Vehicle Code on the Town unmaintained portion of Oak Avenue. (i) CONTINUE TO MARCH 12, 1996: 1108 Sir Francis Drake Boulevard, AIP 6-031-09, appeal of the Planning Commission's denial of an amendment of the General Plan Map, rezoning of the property from R-1 to R-2, and a variance to permit a substandard size lot to be developed as R-2. G) Accept the donation ofa tree in Creek Park by the Star Academy .

.. Items (d) and (t) were removed for discussion.

Mis, Kroot/Yarish, to approve the balance of the consent agenda. Ayes: All. Absent: Hodgens.

Regarding item (d), the lease with Aryiis Foundation at Isabel Cook, Town Administrator Pollard said Council directed staff to negotiate this lease and the negotiated lease is attached, which includes a 5% annual increase.

Sarah Nome, 77 Alder, asked.who is in charge of Aryiis and why they pay so little rent. Town Administrator Pollard said Deborah Childress is the contact for the non profit organization formed for artists. Breen said this issue was heard at length several months ago and the tenants portrayed the facility as needing a number of repairs and improvements.

Mis, Chignell/Yarish, to approve item (d) on the consent agenda. Ayes: All. Absent: Hodgens.

Yarish noted the Town is charged with not making a profit on this enterprise.

Regarding item (f), Sophia S~ncer said the late Ranny Cockburn was a community spirited individual who gave a lot of himself to the Town.

Mis, Kroot/Yarish, to approve Item (t). Ayes: All. Absent: Hodgens.

6. APPOINTMENT TO BOARD OF REVIEW (1 SEATl.

Mis, Kroot/Yarish, to appoi~t.Roberta Robinson to the Board of Review, although noting that both candidates were excellent. Ayes: All. Absent: Hodgens.

1. 107 BROOKSIDE DRIVE, AIP 5-131-26. APPEAL OF THE PLANNING COMMISSION'S DENIAL OF A SETBACK VARIANCE TO CONSTRUCT AN ADDITION WITHIN 5 FEET OF THE WEST SIDE PROPERTY LINE.

Planning Director Chaney said this is an appeal to Planning Commission action. The applicant asked for three variances, to shorten the garage, maintain substandard parking and a sideyard variance. At issue now is the variance request to enclose a covered patio, while expanding two sides. The addition is now under construction and a portion is inset 3 feet due to the 8 foot setback requirement. In the past the house has been incrementally added to with variances. The Planning Commission's concern was going from a two bedroom to four bedroom home without incrementally increasing the parking. The parking issue has been resolved by the applicant.

Yarish said the area in question is very small. Planning Director Chaney said the Planning Commission was looking at the bigger picture with three separate variances at issue. The Commission required relocation of the washer/dryer from the garage to provide for

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Minutes of the San Anselmo Town Council February 27, 1996

standard parking areas and that the addition be constructed within the footprint of the existing patio. Now the applicant has received a building permit to make the addition bigger, excepting the three by, three foot square setback area

Milton Clark, I 07 Brookside Drive, said the building is presently under construction with the notch representing the 8 foot setback requirement. The washer and dryer are no longer at question. He said the notch is actually a 3 by 5 foot area.

It was the consensus of Council to approve this appeal, due to the lack of impact on the neighbor and the small nature of the IS foot square area. Many homes in San Anselmo were built when the setback was five feet; this is a common problem that should be looked at by the Planning Commission.

Merle Sheldon, 41 Brookside, said all the houses in the neighborhood are five .feet from the property line, so Mr. Clark might as well do it too.

Mis, Yarish/Chignell, to approve the appeal of the Planning Commission denial ofa setback variance to expand the dimensions of an existing structure within S' of the west side property line, on the grounds that this' is such a small intrusion. Ayes: All. Absent: Hodgens .

. 8. PUBLIC HEARING ON ADOPTION OF THE FINAL DRAFT COUNTYWIDE SITING ELEMENTS FOR MARIN COUNTY AND ITS CITIES AND AUTHORIZE SUBMITTAL OF THE COUNTYWIDE SITING ELEMENT TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR ADOPTION AND APPROVAL.

Town Administrator Pollard said that the California Integrated Waste Management Act of 1989, more commonly referred to as AB 939, requires that the County and cities approve an Integrated Waste Manage'inent Plan, a Siting Element and a Summary Plan. The Siting Element is ready for review and approval.

Breen asked how much this t'eport cost to produce. Yarish said about $100,000 has been spent on the three reports required for AB 939. San Anselmo is fortunate to belong to a Joint Powers Authority so the costs are split twelve ways. The Waste Management JPA is presently being dissolved and remade into a more workable group.

Mis, Yarish/Kroot, to approve Resolution No. 3340 adopting the Siting Element and authorize submittal of the countywide siting element to the California Integrated Waste Management Board for adoption and approval. Ayes: All. Absent: Hodgens.

9. REPORT ON WATERCOURSES IN SAN ANSELMO AND PRIVATE DRAINAGE RESPONSIBILITIES.

Town Administrator Pollard said this issue has come to the attention of the community due to heavy rainstorms that private and public storm drains have not been able to absorb. Many metal drainpipes are collapsing. Citizens may expect recently passed Measure G funds to fix all the town's drainage problems. Private property owners are surprised to find that these collapsed pipes in their yards are their own responsibilities. The Town Council asked staff to prepa~ a report on the Town's drainage facilities and responsibilities. Public Works Director Bush prepared the report, Watercourses in San Anselmo. San Anselmo's natural terrain is hills and valleys with many creeks for drainage. When houses were built property owners assumed responsibility for water that crossed the . property. When drainage crossed a road, the Town assumed responsibility, but the pipes on private property were the property owner's responsibility. Public record on these drains is sketchy. There are restrictions on obstructing watercourses that are reviewed during new construction. Other cities and county's have policies similar to San Anselmo's. The dilemma of the Town and the community is that the stormdrains are deteriorating and causing problems. The Town could be liable. for a large and unknown amounfofmoney ifit assumed responsibility for private drainage. Property owners ask why the Town can't fix just this one particular problem. The Town must treat all property

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Minutes of the San Anselmo Town Council February 27, 1996

owners consistently. Measure G monies were earmarked for public storm drains but are not enough to cover even all the public needs. The total Measure G amount ($10 million) was determined to be the most the voters felt they could take on. Increasing the measure to even $15 million would have been difficult to get the vote. Including private drains would have been exorbitantly expensive. The staff report spells out what property owners can do and what the Town can consider. Staff recommends the Town be a facilitator for neighborhoods rather than financier. Staff recognizes this is a community problem, but the Town must be careful due to liability issues and unknown cost factors.

Peter Brekkus, Ross, said he specializes as an attorney in this area .. He was involved in a San Rafael case that established San Rafael's responsibility for the city's drainage system. Most communities in Marin face these same problems. He believes cities are refusing to face reality. These drainage systems transfer drainage within the Town and they really are the Town's responsibility. Where water is diverted due to development, you've got responsibility. There is precedent for Town's paying for this. He urged the Council to look carefully at the law, which places responsibility on the Town.

Town Attorney Roth said he has handled a number of these types of cases and hasn't lost any of them. The question is whether the Town has implied acceptance for these drains. The City of San Rafael, he believes, accepts drains into the city, which San Anselmo has never done. There is no implied acceptance; of the drainage system in San Anselmo. There are a few easements and those are the responsibility of the Town. "If there is a drainage problem, then the question is whether the uphill landowner acted reasonably. Regarding diversion, a recent case in Lafayette focuses on reasonable conduct. Each case must be looked at individually.

Mario Lamorte, 45 Entrata, said he is concerned because he is affected personally by a broken pipe. He is concerned that we will put" a lot of time and money into legal maneuvers rather than accept this as the Town's problem. He understands the broken pipe on Fem Lane serves drainage for about 40 homes and nobody is going to fix it.. Rather, it will end up in court. This is not a healthy way for our community to act. He was told to fix the sidewalk in front of his home or the Town would fix it and bill him. Why can't the Town do that in this case?

James MacFarlane, San Anselmo Avenue, asked to clarify several points with Town Attorney Roth. Roth said the question is whether the Town has accepted the drains as part of the Town. Approximately twelve easements have been granted by the Town. MacFarland asked how we can spent Measure G money if we don't have any drainage system at all that is accepted. He asked if, during the sale of a house, there a procedure by which people are informed of any private storm drains on the property. Bush said there is such a procedure. MacFarland said the Measure G ordinance doesn't distinguish that the money will only go only to public drains.

"::

Derek Turnbull, 1604 San Anselmo Avenue, said he has been dealing with drainage problems for a long time on his property. This year the sand bags aren't helping. Their storm drains are too small and are planned for replacement next year. Public Works Director Bush said catchbasins in the area could be enlarged to help the situation.

Sarah Nome, 77 Alder, said many years ago the Town got an engineer, Jack Oglesby, to make plans for storm drain improvements, but they were never done. All those plans are still out at the County and should be located. The costs of litigation often go over the costs of just fixing the problem. People who voted for Measure G thought it would take care of our storm drain problems. She urged the Council to go ahead and put money into these projects.

Sue Nelson, Fem Lane, asked when permits were first required for these storm drains. Bush said it looks like the lat~'50s was the first time permits were required. Nelson said she takes exception to the statement that the Town "doesn't know what's out there."

Town Administrator Pollard said there are some private drains that could exist without our knowledge.

4

Minutes of the San Anselmo Town Council Februaiy 27, 1996

Public Works Director Bush said when the drainage reports were prepared they weren't able to televise every drain. ·There are inconsistencies in the reports that have been discovered. It is impossible to know what's happening in long runs of pipes.

-~ Peter Brekkus, Ross, said he has seen Towns where they've decided to go ahead and fix these types of problems and haven't had a problem.

Breen asked whether a legal decision would affect all private drains in Town ....

Town Attorney Roth said each case is decided individually, and this is a policy decision, not a precedent setting problem. ·

9A. SAN ANSELMO A VENUE DRAINAGE PROBLEMS

Town Administrator Pollard said she went to 1612 San Anselmo Avenue and Fern Lane with Bush and Streets Superintendent Mike Hopp to look at the problems and discuss what could be done. There is a pending claim with Susan Nelson which makes it awkward to discuss this in a public forum. Yesterday's meeting was to look at the problems and brainstonn possible solutions.

Town Attorney Roth said we cannot get into any details due to legal items pending. Perhaps this should btt.discussed in closed session, but it would need 24 hours notice.

-;:·,

Mario LaMorte, Entrata, asked about the distinction between his sidewalk and these drains. ·.

Public Works Director Bush said he can't state that Ms. Nelson did anything to cause this. Until her attorney told her to do no more work, she helped the situation by breaking the clay pipe so it continues to drain into the metal pipe. There is a specific code section on sidewalks. He can't require her to fix this situation because he doesn't know for sure it's all her fault.

Town Administrator Pollard recommended that Council schedule a closed session and report at open session any conclusions.

Macfarlane said the discussion he wants regarding his neighborhood flooding will not concern Fern Avenue at all. In the 1600 block of San Anselmo Avenue there is a long term problem with drainage. This year there has been a dramatic change. He presented a petition and photographs to the Council. He asked Council to take emergency action to prevent further flooding in basements, garages, etc. with Measure G funds.

~ ..... Yarish asked Bush if he feels these two issues are related. Bush said it certainly could be considered contributory. The size o'fthe pipe is probably a problem, too, although it has always been there.

It was the consensus of Council to discuss this matter at a closed session, with an open session following.

Mis, Chignell/Yarish, to schedule a closed session to continue the discussion of the emergency situation outlined in Item 9a, on Thursday, February 28, at 7 p.m., with an open session afterward, at approximately 8 p.m. Ayes: All. Absent: Hodgens.

Mike Randall, Klare Avenue, said if rain is imminent perhaps a dye test would confinn that the Fern drainpipe is involved.

Bush said they've cleaned and checked the drains, but they can test with dye.

10. APPEAL OF A PLANNING COMMISSION DENIAL TO CONVERT PROPERTY FROM RENT AL STATUS TO CONDOMINIUM OWNERSHIP STATUS, 865 SAN ANSELMO A VENUE.

5

Minutes of lhe San Anselmo Town Council February 27, 1996

Planning Director Chaney said this applicant previously requested a parking variance for a house and rear rental unit. The unit used to be an illegal second unit, but the applicant legalized it. The reason for this request is one oftheowners wants to sell his interest and the other owner can't buy him out. The request was denied by the Planning Commission. Staff has determined that the applicant has legal authority to convert. Regarding affordable housing being lost, the front house was not rented until recently, according to the owner. The Planning Commission was uncomfortable with the conversion because of the 25% goal in rental housing stock. The owner feels he could sell the house at an affordable price. Regarding the parking variance, the tandem parking is a problem and was granted because the Town was gaining affordable housing back in the 1980's. Regarding density, we're getting essentially two single family homes on one lot.

Planning Director Chaney said the lot is zoned R-3. The condominium conversion would create two parcels with separate appraisals. The parking for both units would be in common space, which should be more clearly delineated on the drawing. If the Council upholds the appeal, she asked that the item be continued so she can write up the conditions.

John Blackwell, 865A San Anselmo Avenue, said he has lived in San Anselmo for 25 years and doesn't want to move any more. He has always intended to live in the rear house. He believes the approval initially for the parking variance was because they didn't want to give up all the yard space for parking. A condominium is not a lot split. He feels this would be an affordable unit. If they don't get approval for the condominium, they will sell the house anyway and be tenants in common.

Barbara Herzig, condominium attorney, said one of the problems is that planning groups don't understand condominiums. It is multiple ownerships on a single piece ofland. Mr. Blackwell could have torn the whole thing down and built a three unit condominium. There will be two assessor's parcels, and the Town will benefit from any reassessments. The front is currently rented for $1750 a month, not exactly an affordable rent.

Sarah Nome, 77 Alder, asked if the parking is the main impediment. Chaney said it is one of the impediments.

Planning Director Chaney said three condominiums on the lot are conceivable but would probably have needed a variance for adequate parking. We haven't had any other condominiums conversions in San Anselmo.

Barbara Herzig, condominium attorney, said this is more a new condominium rather than a conversion. Mr. Blackwell meets the requirements because these buildings are actually new construction.

It was the consensus of Council to approve the appeal, primarily because the current rent of$1750 is not a low income amount, and as such the Town is not losing a low income rental unit.

Mis, Chignell/Kroot, to approve the appeal and overturn Planning Commission action to deny the condominium conversion and variance, and to send back to ~taff for the appropriate conditions. In addition, Council would like to review the CC&R's. Ayes: All. Absent: Hodgens.

11. ORAL REPORT FORM COUNCILMEMBER CIDGNELL ON DISCUSSIONS IN FAIRFAX REGARDING TRANSFER OF GARBAGE AND RECYCLING. FRANCHISE AGREEMENT TO JAMES RA ITO.

Chignell said the Fairfax garbage transfer is underway. Lew Tremaine is here to let us know how it is going and if there is anything we can do to facilitate the transfer. The union contract in San Anselmo has expired and is now being renegotiated.

Lew Tremaine, Fairfax, said the committee has just met and laid out a timeline for the process. They plan a recommendation on March 20, in time for the April 8 Council

6

.: ~ '

Minules of lhe San Anselmo Town Council February 27, 1996

meeting. Mr. Tremaine has been given the job of getting any relevant information from San Anselmo regarding the garbage transfer. They hope the transfer will be complete in April.

Frank Egger, Fairfax Councilmember, said they hope to learn from San Anselmo's experience. The two towns will probably be together in this in some ways.

Chignell asked about employee status in Fairfax.

Egger said the negotiations are ongoing with the union, whose employees have been without a contract since July. They have some long-term employees for whom they want to look out.

Richard Johnson, representing James Ratto, said negotiations are proceeding fine. They will be assuming the Fairfax union contract. The Ratto organization is negotiating with the Teamsters and San Anselmo's contract negotiations are underway.

13. ADJOURN

The meeting was adjourned at 11 :30 p.m.

Debbie Stutsman

7

IL24U4 2/29 /96

DATE OF ISSUE

WARRANT NUMBER

IN FAVOR OF

W A R R A H T

CHECK AMOUNT

REG I s·T ER

AMOUNT EN CU MB NUMBER

DESCRIPTION

---· · 2/29-79;;· 2i5i-o--""MARINSCoPE·---·--···-· ----------- ----·---·--···· 2s.oo-· - ··-· ··-----·--- 25~·oo -· ···-···-- F1-1Bt..IC NOTICE

2/29/96 21511 MARSHALL ARTS 190.37 190.37 T SHIRTS

PAGE 2

2/~~/9~!.~1;2_.t!~Mf_L§'.AN __ i:l.~J.N_JE~A.~c;g_ _____ _J_,Ql?0.~9_() __ ~ ___ .+_,_05Q.QQ_ ____________ ~ANITOl~I~~ SERYICES ... _____ -··--·-· ________ --· ··--·-· __ 2/29/96 21513 MISSY. DONNELLY 72.00 72.00 SOFTBALL 2/29/96 21514 NEIL THOENNES 150.00 150.00 BASEBALL INSTRUCTOR 2/29/96 21515 NOLO PRESS ___________________ §1.28 ______________ 51~28. BODI< PUF<CHASE

--- 2/29/9~215"1-.!;--NOLO---PRESs-occ:foENTAL 44.85 44.95 -----BOOK. PURCHASE 2/29/96. 21517 OFFICE DEPOT 380.36 380.36 OFFICE SUPPLIES 2/29/96 21518 PACIFIC BELL 133.:;;!;3 __ . 133.23 PHONE !':-------·--··-·------

--2/29/96 21519 PETTYCASH-RECREATION 191.93 191.93 -F·ETTY .CASH 2/29/96 21520 PRO I HED 67.03 67.03 HANDWIPES

_____ ?129/'l_6 21521 REED __ B_E_fERENCE PU~iq_?_!:IJ;_t!G t~~!~_4 ______ ~6~-~-2:'\ .. __________ BOOK _f'URCl-JriSE _

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1,565.72 STREETLIGHT MAINTENANCE 2/29/96 21522 REPUBLIC ELECTRIC 1,664.02 98.30 PARKING LOT LIGHT -:~( 2/29/96 __ 2~1_5_2_· 3 ___ SEAR::oS~----------------=~7 • 87-=--------~~7~Jl7 WORIS __ S_HIRT___ __ --------- ~

---2/29/96 21524. SHERRIE HAMMON . 75.00 75.00 . REC REFUND ''' 2/29/96 21525 SIRCHIE 77.95 77.95 REPAIR ID CAMERA ~C 2/29/9_6 __ .·_2

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2/29/96 21528 THE H H WILSON CO 150.19 150.19 BOOK PURCHASE :~(_ 2/29/96 21529 THE NEW YORK TIMES 22;h_9!'!._ ____ ---'2=?~•08 Sl!!!~CRIPTION ·---------· _°t:l

GRAND TOTAL DEMANDS--------- 140,419.07 ** -' ~(

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L24U4 2/29/96

tlATE OF ISSUE

WARRANT NUMBER

IN.FAVOR OF

W A R R A N T

CHECK AMOUNT

R E G I S T E R

AMOUNT EN CU MB NUMBER

DESCRIPTION

2/23/96 21457* MATT PERKINS 200.00 200.00 DRAMA 2/23/96 21458* LANNIE GOWER 200.00 200.00 . DRAMA

..... -~.L2~(96 ____ ~;1,1..5.?.i! __ KAY __ C.OL,_EMAN ___________ -· ·- ·---· - ... 600. 00 --·· - . ···-·-600. oo _____ -· ·--- ... DRAMA 2/23/96 21460* SCOTT DETURK 950.00 950.00 DRAMA 2/23/96 21461* SANDI WELDON 2,000.00 2,000.00 DRAMA-

____ g{:?3./9~---·6:!,4?~~--·B_Q_O.K_W~IgH --------------. ·------- .1B8.8:4 __ ---·--·-·188.84 BOOK PURCHASE 2/23/96. 21463* u. s. POSTMASTER 1,500.00 1;500.00 POSTAGE

PAGE

2/23/96 21464* M.A.P.E. 898.24 · 898.24 JAN/FEB UNION DUES

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- 2/23/?.ef> 21465* SAPOA :J..1.23Q._OQ_ 11230 .•. oo _____ · ___ JAN.IFEILUNIOl'LDUES ____________________ :___:~~i 2/27 /96 21466* TOWN OF SAN ANSELMO 98, 870 • 54 98, 870 • 54 . 2/29 /96 PAYROLL ~::. 2/27/96 21467* MARIN PUBLIC EMPL. FCU 2,167.50. 2 1167.50 PAYROLL 2/29 ~- (

____ g{~f?.!..~~~4~J!~OW.N .. 9f_f!1.I.Rf .. ~~--- _____________ 128~00 ______ 128.00. -------· MCCMC MEE.TING···········- _ ··- ... __ -···· ---· ··-· ·-------~-· 2/29/96 21470 AALPA MICROGRAPHICS 447.76 447.76 FICHE. 2/29/96 21471· ANTHONY DE SOUSA 10.00 10.00 REIMB MEETING EXP ··(

~;;.?9 /9-_~___;U..1.]~ __ filHPHEl.UC_BAJ..tLJ;O _49, 8" ~9. .•. 82 ________ eil?..ING __ -·-··------. ··----------· _ ---------· __________ ._ :: 2/29/96 21473 BAKER~ TAYLOR CONT. SERV 79.27 79.27 BOOK PURCHASE .;:( 2/29/96 21474 BARGAIN BOX 26.81 26.81 PRINTER STAND ~l ·~

~~U.'?.~1475 BARRY SPI 5~~-·~o-. _ "'"J;4d_O _______ HIKit:llLCLASS ____________________ . ________________ j;i f-. 2.36 STICKERS -~- ~

2/29/96 21476 BECKLEY CARDY CO 381.37 379001 BULLET!N BOARD ~(_ ---2L29-L9-6__2ll7 . ._7..__~BEBKELEY.....ASet:l~ .... o'----~-----150 .9:z_ __ · -~5Q._97.... __ __ASP.HALI _________ --------- ...

2/29/96 21478 BETH POLLARD 123.31 123.31 REIMB CONFERENCE EXPENSE 114.13 OFFICE SUPPLIES

__2.(2'?_(_~i!> __ ~4 79 BJlI.SE_CA_El.CAD~BEORA.TliltL__ _ __.193..20_ .9. .•. 07-. DIS~ETTES 2/29/96 . '21480 BROOKS TREE CARE 000.00 000.00 TREE REMOVAL .. 2/29/96 ':: 21481 BRUCE ORCUTT '·· " 79 1" ''·.· .. 79.12 ·. -~EIMB PLAY EXPENSE

--21291'26 : ; 2~_82 · · CHERYL ,.LIIILE DEER : · :j·,;·. <'-:ioO.:o.O · · ' -1 100. ..... 0-0 .-:· PLAyj!IDE0·-~-------2/29/96 21483 CHEVRON U.S.A. 891.31 891.31 GASOLINE 2/29/96 21484 DELTA DENTAL PLN OF CALIF 2,-771.19 2 1 771.19 MARCH DENTAL

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2/29/96 . 21487 DICTAPHONE . -' . .·· :· 1t871.00 1,871.00 :. RADIO MAINTENANCE _ _2L29 L.'26 __ ~_2Bl38 DISCQUN.LSC!::llJOLSUE'E'.LY 23A. •. 66. 23A~ 66.. _______ ._CRAE[.-5UPF:LIES---~-----·-----

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2/29 /96 21489 DISCOVERY OFFICE SYSTEMS 221.65 221.65 TONER 2/29/96 21490 EXF'RES'S TOOLS REPAIR 119.58 119.58 · TOOL REPAIR 2129/96 2li'21 F DELVIN WASHINGTON 2~295....00 2,29.5....0.0 PLANNING._SER\ITCES 2/29/96 c21492. ;FEDERAL EXPRESS ".· ::·, 13.00 ", . ··_·:·i"13.00· · . : .OVERNIGHT LETTER 2/29/96 . 21493 ... FRANCHISE TAX BOARD · 255.58 '. 255.58 · ·· WAGE ASSIGNMENT ··.··-.

__ _2L2.CU26 21494 GEBALILMCGOWIN 52L50____ ""2..50 ___ ._HIKING-.CLASS.~----2/29/96 21495 GREG DESURVILLE 232.00 232.00 TREE REFUND 2/29/96 21496 GUARANTEE MUTUAL LIFE 522.00 522.00 MAR LIFE INSURANCE

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__ 2/...2.'2L9.6--2~7 H • WAWE.....LIDHI.____El:L.IL 385. •. 0Q__,.. 385 o..00 E'.RQF.__SER'l.lCES --------------------------2/29 /96 21498 HADDEN ROTH 4,257•30· 4,257.30 LEGAL SERVICES 2/29/96 21499 HAMMETT ~ EDISON INC 446.08 446.08 . RE GTE FACILITY

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-· _-2L.29/_96--21503 __ INTELL.ICliOICE__ 103 ._53. ________ 103 ._53 ·-------COST ___ GUIIIES ·-· _ ··----·· ·-·· ·-·------·· ___ ·---------- ··-- .... 2/29/96 21504 . JUAN OLSEN SANCHEZ, 1,292.09 1 1292-.09 TUMBLING 2/29/96 21505 KAY COLEMAN 90.89 90.89 · REIMB SUPPLIES •••

___ 2L29L9.6._2i506:_KIDS_ IN _TUNE_ __________________ .. -.426..00. -· ------426.00. ··----------INSTRUCTOR. 2/29/96 21507 . LONNIE GREENFIELD 258.75 258.75 TOURS FOR TOTS

342.70 RADIO SHOP __ _2L2.9L!-J6 __ -21.508.__MARIN.. .. CCLIAX.....COLLECTOR.. __________ 447 .10 ___ -------104. 40-----·-----GARAGE --· --· ...

2/29/96 21509 MARIN OUTDOORS 489.38 489 .• 38 WORK .JACKETS

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-··-:":-./~·~-~,---'.lH:AA·r-P~t;r,i:)t'l'~IJFw ----.q3-;"34-·------'43'•'34'' ____ ...... PETTY' CASH··-------2/21-/96 2:1.'i.-12 GUILL CDF:POf".:r"iTION 194.41 194.•H PAPER 2/21/'.;6 2:l4"t~~ f.:ED WING SHOE !:>TOl'~E ·10.!,,37 406+37 WORl·:;BDOTS

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·----9--··--. --f?l 2/21/'?<!1 21445 SAN ~.N~:>ELMO F'IUNTING 149 • 36 149, 36 PRINTING i2i!r-

AGGF<EGATe:----·----·-------.... -·--····--··-----··--·-·-· ··--...,.-------!1 ~: 2/21/96 21446 SAN ANSELMO TIRE~. DRAKE 693.00 693.00 . VEHICLE SERVICE· --2721:7'?6 21zi"fT. 81:.ii R1-1F1-1Et:::-fruClt-ettl~.......-- ··:-~s-.-i-a--:­

· · 126. 56 27.84

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2-; .04 LITE BOX ~( . 2/21/?6 21448 SEGOUIA SAFETY SUF'F'LY

2/21/96 21.-149 : SHAl:::DN BUl";;NS . MILE~rGE REIMB .:...: . i:.··

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---'2~91!! .-:.!14~.a--fHI:!: tHGi<I. Pt:At:E 2~2i0'4".. --:?1:!i2·;0.q- - SIGw·-·----------------·-·-·---· --:----..,-----;;~~ 2/21/?6. ·21454 UNITED W1~Y OF :BAY AREA , , 95.00 95.00 . PLEDGES . 0:(" 2/21/96 .. 21455-, WEST PUBLISHING. CO , '.'/: :90,50.- 00.50 ·REFERENCE BOOI-<: ""

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--- -··?,:/ 1)8/''":---;:"~J-;'\'~jr.1~.:r-11·'f~IO:l:::---TttlGi'-:---..~l:l,-~f~R·y--- ·t'5"t-+=ri'·------- -·-;.'57 i~Ft--···- --~uID CHECK 21~~'\9" .... ·-· --- .. - ·-······ :?./08/'~·,,;, ;~j :.~(,•))( Ti IL HEr·:::11-1 ;::·,:;;'·1ILV 40, ()()-... "i(), ()0-·· VOID CHECI-< 2.1 .. :360 ~Y:L2/'>-~. ~1:1.:·~7!=;,. U, :;;. ?C!<:iTM1-~:3TEf~ 7•i0,20 74(),20 BF\OCHUl'~E Mt-UL.ING

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.. ··· · - -~~,. '!:-2·/0 +.-~-'i'.,;;....-- · .::;::;.r•i-!f.frfBE--'ffY•:. -Bfff.,Rf.,_..:......---·----:'2!5!:;_;., 5f:l - ------ ·· 2~jfj, t:iH-·· ----·---Or~l;:i'H SHMEtH - ·· -· - -·-------·-·--·· -- ·-~-- - ------· -- -.

i?./ l 3/'1.t, '.:"?.~ :·~7";'·)(· ·rr1i ... ;r~ 1:1i::- :3t1N ,:~1NflEf .f-")1J ·-:;7' '~4(~17 22 97, 04<:'>. 2:2 2/1.~:i/9iS 1:·,4y1;;:(ll...L 2/:L4/'"'·'· . :e.1:::;·;·~;;.. ;-j(.:,;-n;.) :c-1.mu:c i:i:i\PL. FCU ;2,J.67.::;o 2,167.50 2/15/96 c1::.:EDIT UNION 2.'t 4/'P .:,---f.?.;b57 ·:· :: ····:.11;.,;+,'jF-S,..'IN-1:1tiSELMd----·---- ------50\h vO -----··--~oo; 06-----·-·----f'i.WROLL:-···--·--·--:·.

'-"-· 2/ l. 5/':-' /, 21380~• c. 14. i-~.. I NSUF".:r::.NCE co. 26a. 82 268. 82 .JP1NUP1RY LTD 2/1.5/9·~ 21.3&11.~ ICMA 1:;:ETIR(::MENT TF~IJST 4~:i7 4,312.50 4,312.50 2/15/96 DEF COMP

----,~o,r, . ·21::.1e;~RH"...l'f-1!'.TftM-f.tHBTRf-r'ftlRS---'.f.-NL ~-ttf.i·:t-.11: -,-4-61......-1;t------pt£X-·BENEF'f'l"- PLAN·"';.IANUA1:::y--- ·-----··-- ·-· 2/15/96 21383* P.E.R.S. 15,751.38 15,751,38 .JANUARY RETIREMENT 2/15/9~ 2:L384• MARIN MUNICIPAL WATER 83.80 83,80 WATiiR

··.Y.l-15-1'.-· .!1 ~:'1-38\'3*-PAG-IF-:CG---BEi:..i.:: i ;50·\-.~59- --1.-;·504·,·39--:-·-. ----PHONE·--·-·----··-----------------·-·····--·-·-··----- n·•1

2/15/?6 21386• TOWN OF SAN ANSELMO 614,10 614.10 PAYROLL 2/1~/96 21387• PAIGE SANTUCCI 220.00 220.00 REFEREE

-· .. ?.-..L-1:-57"9f> 21.308-el.'lN8R-WTNSte. ~-0-ii> -5r:n-oO-- REFEREE--------------2/1.5/9-S 2l~:l89* MARY MEWHA FOF~ DANIEL PIL . 380.00 3~0,00 REC REFUND 2/15/''.~6 21390* Bl:J;:MAi:;:D "DEL St-1NTO 200.00 200.00 FEB CAR AU.01,.J.qNCE

--?.-/2b"j'6 2139::! AFLA ;·58. 6'h'58 fN~IJRANCE-----------

2/21/96 2139~5 AL MAYDEf..:F~Y 1·,949,75 1~848.75 CAF"\PENTf..:Y 2/21/96 21394 AL.EXANDEF: COOK . . · 1.05, 42 . 105, 42 PLANNING REFUND

-~,,.~o '> 2t3'?5 11>\N'FHeN¥-flE--98USF"~ t2tr-;OO·- 1:20+0()-· CAl.:BO-EXPENSES ---------. ----2/21/?6 21.<>?6 BAl\El:;:& T1WLCJR CONT, SEF<V 168,()3 168.0:'3 BOOK PUl:;:CHASE 2/21/96 21.397 BAY AREA/DIABLO PEfROLEUM 487,64 487.64 GASOLINE

---:!!.·"':>b"?6 21~:)90 EtETll LIAMBERB::.. . .:..1.-00 ··21.-TI>O . REe·-REFtJND--2/21-/'?6 21399: CALIFOF..:tHA .VISION SErWICE -406.45. ..,:/\06.45 .: l'IAR .VISION 2/21/96. , 21400. CHAMBER-Of COMMERCE .. :·.";25.00 , 25.00 ·-!'IEMBERSHIP !Y'.i!:i:/96 21 ~01 CITY OI ... LARl\t;Fl.JR. 1 1 373·.-55- 1t37~h-55 . et..""etJNT-ING-SEl'-"VfeES 2/21./96 21402 COUNTY DF MAFUN 580.75 580.75 BOOl\ING FEES 2/21/96 21.403 DEPT OF GENERAL SERVICES 46.75 46.75 LONG DISTANCE

c-:-----2:-'?.:L/96 ..... 2140-\ E1 .. RTH:-SCIE~i1CE COrtStll='fANT8 •. ~- 6-'t6ov0 --;-04-6-.-00 .. ,PROF-SERVICES

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2/21/96· . 21405 ENGINE GENERATOR I:. PO\.JER 1 1 292.47 1,292.47 .GENERATOR SERVICE 2/21/96 21406 EQUIFAX CF~EDIT INFO SVC .37,50· 37.50 SCREENING -:;-:.:

---?.7"~•.'.i. 21 ;07 E~'.f"Rt-::~:18 COMftfff:ft-eltfi"i::-'IE~ t".~?-.-e~> -9~;-.-00-------[~i''fER'f"·PACK·------ --------,,,,

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2/21/'.'6 214()8 FAVi1 ENGINEER~> INC 595.00 595.00 GENERATOR SURVEY ~( 2/21/96 21409 FITTECH f"\EF'l-\IR 57, 78 57, 78 STAIRM<-~GTER 1:;:E:F'Aif\ ~ ~~6 2t HO .('.J. NEIL CUiif'Ri-HE8·.·.... . 15-o-.-52_ ... ;_:~.· ·.1.Jo.•n F't'.)Lf•l!:f~--·->------------------------------,;<:-:::,.,.

'2/21/96· 2i4:L1 .. GEOFFF~EY.KOBLICK ',··,;:r ·,· .;'285.83 · ·'> •;· 285,83 ;- F·LANNING REFUND ~(' 2/21/96 :21.412 ·~ GHILOTTLBFWS ,_ ···, .22 1 1:1.6.24. 22,'116.24 . c. PAVEMENT DIGOUTS '~ ... ~IMMY ~1CMt~E-rt1E:f\ 15.--:t'?'"""" ·54~9 ~M~OON:·--PUF\CHA~3E____ ~~

2/21/?6 21,114 GTE MOBIL.NET CUSTMf'"\ SEF\V . 98 .16 9f.1, 16 CEL.LULAf"..: ~! t: 2/21/96 . '.;!1.4:L5 GIJ('1GTUCCI"S ··n1:EE BER~nc;i:: l.20.()0 120.00 Gl:;:nm n-.:EE STUMP ':!! ~ ~?.i•H6 liCLt:iot---AttHTIN 'f!Z!'OT() 2<>-oo. ·t<;t-tITTING----------------·

2/21./96 21•l17 IC:M1!>i DISTRIBUTION CENTER 19 .17 19 ~ 17 · REFERENCE BOOl\S 2/21./96 . 21418 INDUSTRY HILL SHEl:;:(.\"T'ON 37,\,0<> 374.00 ROClM/CALBO CONFEHENCE

--~l'?.'.t7'"'?-•!> 21-\19 ,J1'.,t!roJ Dl'\UG STl'.lr::E ,:::-3------ 11.53" F".Ct;M-'-----------------·-·---··· °,i' 2/21./'.~\~, 2Ui~20 .JOHN C1<~F·M.-~N 3, 86c',. 12 3, 866 .l.2 F.1001< F'Ul::.:CHASE ~ ( 2/21./96 21.4:~1 ._J()HN HOLM 1,<;>~,>.:3,75 :L,923,75 PLAN CHECI\ SEF·MICES ,_.,

---:~~?1!, :.!.h~2 t<El'\F.'"i'-C: ,.!;·:r.oo- 23, 0( FtANt-tING-REFUNI)--------.:._ --------·-----~-~ 2/~:l./96 21.'!23 l...E{'.GlJE OF CALIF CITIES . 40, 00 40, 00 l-IP1NDBOOI\ 2/21./96 21.424 l ... Efl1l3UE OF G1~L.IF CITIEB 2 1 46(),00 2 1 460.00 1996 DUES

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--·--:~7':'.'1:7'':·"' 21-\.;!~i-C.r.t:.BEfrr--e-t-.51:7.l~r:r-r-;"'f\'"1<:'.'r~:>C)tr·-·-·-- ····A-7. ::.:o--------- --4(;~;j() ·-·------·--pm1F SEIWICES 2/21/96 2:1.4::~,:·, L.ONG::; DPUG STOf~E :LO.T? 10,37 SUPPLIEB 2/~l/96 21427 LUCIE TILLSON 42.00 42,()0 REC REFUND

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-- ----;_:>,;r~:t;-"7~!.1.-~.~I. i 1o: ... :\ :t.-1 1 •• ~r--r:ll·0IE:l'\-:t1"1"'f:>I'.lt::.l'"'T" _____ ..:._ __ ·--"20·--l~; ()() ______ -- - ··- - 2()4. oo--·--------'--- ----Ao1:;:EEMENT

-------·-··------·---··------------------ -··- -----·-- - ·- --- .. -------- -- .. -

.. ~~41.J"'I .. .:/ <Yd/'16

DATE OF IBSl.JE

• WAR~";:ANT

NUMBER IN Frwm;: OF CHECI;;

PaMOUNT AMOUNT ENCUMB

NUMBER DESCI'-: I PT I ON

PF1G1:. 2

2/08/96 2 L3::H· -·-·Ml'-:, .. HDL.UJWEl..:.L:· · -· ·-·- ---·---- -. 4()-, 00 ----------40·, OO-- REC- REFUND-- .... ------------·----.--... ·- ·- · ·--·-·---2/08/?-!, 21.332 Mfo~IN CO POL.ICE CHIEFB 1()2,TI 102.77 DUES 2/08/96 21:53;3 NATALIE f~At3TEG1~1f\ 87.5() . 87.50 ANIMAL TOTEMS

· 2/')8/96 · · 2:t::~34 ·-·NATHJNl..JIDE WIRE- ~--BRUSH-------285·;,.'i'5---·---2B5-,'l5 - ·---SWEEPER SUPPLIES-----·-··-· --2/08/?.:S 213:3~3 NORTH BAY ELECT SUF'PLY 26'7, 06 26 7.<)6 ELEC:TRIC1:0..L SUPPLIES 2/08/?6 21336 OXFORD UNIVERSITY PRESS 111.51 111.51 ENCYCLOPEDIA

-~- (

-~ f 2/0Et/-?6 -- · 21.337 ·· · ·· p ... E .. ~< 8 ------.. -·---.. --------14.,35;3 ;·0·•------1-4·,-353, ()4-------FEB .. HEAL TH ----------· .. · ·- ------- ..... _. ____________ __

2/08/96 21338 PACIFIC GAS ~ ELECTRIC 6,827,61 6~827061 UTILITIES ~( 2/08/9<!> 21339 PAUL.A BERITZHClFF 2, 100.00 2, 100.00 WALL REIMBUl::.:SEMENT ~

-·-·2/0B-/96~41340--PETER-~-et:·IPF" 4-.-()() 9-4-.00 FtANNING-·HEFt:JND ;i;:

2/08/'76 21.341 REPUBLIC ELECTfUC 105.00 105000 STHEETLIGHT MAINT. ~( 2/08/'?6 21342 RHF. INC 108.00 108,00 RADAR SYSTEM CHECK f,ij

-- ·2/08/96--··21343---fUCKEF<-MACHINERY-- 320.-4'7 320,-4,c PARTS -----------· ;;Ej . ~· 2/08/96 213'M ROBSON HOUSE ASSOC 300.00 300.00 FEB CONTRACT ~o~( 2/08/9<!, 213-'\5 r-:oss VALLEY FIRE SEr\VICE ; 55. 17 55 .17 GASOLINE . ·:~.!

tt1:05 .-00 . VAC'fOR/-"fl;l-[1RA IN-------------'------ d 2/08/96 21346 ROYS SEWER'SERVICE INC 1,495.00 390.00 CLEAR STORM DRAIN ~( 2/08/96 21347 S ~ N AUTO F'ARTS 140.38 140.38. VEHICLE PARTS

--Z/08/96--21"348--SAN--ANSEt:MO-'f'ff\'1:~-~-BRAt<;E-----.... "42"90------1<-42n>()- EH'feu~-REPAIR- --~,,.-" ( 2/08/'?6 21349 SAN r~AFAEL ROCK QUARRY . 157. Ti' 157 • 77 AGGREGATE t¥( 2/08/96 21350 SAUSALITO MINI STOf"\AGE 166 o 11 166o11 PLANNING REFUND ;z~ ·

-2-/08/96--21:-351~CHWAAf.r-:-INC--------------'='..,O:T3+-------'..,"'-6· • 31 RUBBER--·S'fAMF·s-----------'-----------.;::.::~ 2/08/96 21352 SCOTT DE TURK 95.13 95.13 . REIMB PLAY EXP fill( 2/08/96 21353 SHAMROCI'\ MATEr~IALS INC 6.28 6.28 PROPANE ,J:!

--27oa;1~16---21-354-S-IMBN-&-SHtJSl'Ef=-----------~-""'23"•5A0-----.~2"'23·;50 Bf)flk:'--------------------------:~ . 2/08/9.6 21355 , _STEVE ZAPPETINI & .SONS 289.79 ,:o·,299,79 ,·., ... REPAIR STORM GRATES !~(' 2/08/96 21356 . T ~ B SPORTS INC : ·. . .. , . :.: . .,•·:: .. :~:. ~4.14 <~L64o 14 · .. ·, >·: SPORTS SUPPLIES .,

-"27087'96 213S7 ·r. [ctlf;.~~ ~ ·40.~-Fl:JNft-------~-"----------------'':.:.;1 ~i 2/08/96 21358 Tl-IE CLEANING COMPANY 240,00 240,00 STEAM CLEANING 21(. 2/08/96 21359 THE GROZAG . 40 • 00 : 40 • 00 REC REFUND '' •

--2-.I08;196~>r36o--4'HE:-ME:f; .. 'SH-FAWfL'( · ... ,. 40 • 00 .. · 0-.00 Ee-REF\:JND---:---:-----":".""'---·------,--,,.,--------',:·:: · 2/08/96 21361 .THE HOWARDS 40.00 ·-·~: 40.00 .. REC. REFUND ·~·

2/08/96 21362 THE JENl'\INS 40.00 40.00 REC F'.:EFUND f;C - ·z-/08'7'96 213,n--"-lt·IE-"1!'T'E"'~~--------------~(\o..,-. 00- 0.00- 'Ee-REFUND------------------~----~

2/08/96 21364 THE PICKFmi:DS 40.00 40.00 REC REFUND ""( .. 2/08/96 21365 THE SCHWABS 35.00 35.00 REC REFUND IB

----:?7087.'96 · .. 2136~'E'SE+s '·. ·.·.:AO.oo-----.. -"-.. ..4·0."00 REe-REFtlN[I g 2100/96 21367·. rnANSBAY SECURITY s~RVICE .· .. , '. ~44.53 · -· . :>~~~:~; :.·;'.· .. · ~~~~c BAR l~C:

. 157' 27 OS/96 .2136a--:-TlitTI~NSrRUCTIQN----'---2 .... ,--~ ... -o ..... o..__,. 0"'0 2., ~00-.00 F'tirRE:F'tJN[r-'----------'----------'------__;:'.!i 2/09/96 21369 U. s. POSTMASTER 2t143.92 ·2,143.92 POSTAGE FOR Bl~OCHURE ~ 2/08/96 21.370 VIRGINIA STAPLETON 730.87 730.87 DANCE CLASS $f(

---zt'oS-/96 2.l3~t::E-POttAftoc.-RSSO . . . ~o -----.~. 3~47+5'"'()------'W-!NDOw-PRO~JECT-------------------.........;:. ij 2/08/96 · · 21372 ·Wt WILLIS 40.00 ,· 40.00 REC REFUND ;~(. 2/08/96 21373 W.S. 'DARLEY I.. CO 37~79 37.79 ··VINYL LETTERS :Oj

---z/'087'95"-:?!'374 Zl:.F'l-IYl'rCARTE .... ,-. -----------...,..970....-------·9000....------.... F-..R ... l"":.'SCffi'.JOl:"/DAYCARe:-BUBw, ~p --·------- GRt-aND TOTAL DEM~'WIDS .. ·-·-----·-·-- 58, 626 o 7 6 lH+

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-------··--------------.. ··-·-·-··-----· -·-·-·---·-·-··-· --

-·-------------- --- _______________ ., ______ _

DATE DF ISSUE

l.J(-il'mNH NUMBER

CHECI'\ AMOUNT

AMOUNT ENCUMB NUMBER

DESCRIPTION

1

--1-/irT/9,s--·· --2:f.f40·)(·-·-Gi~l:INA GRI"GORIEFr--------·--·--·--so;oo:....:·--------·-·so~·oo:..-.------vorrr·cMECK~:tl40-----:-----------·------·-·---··--2/()5/96 21.276* DEH(',1,J:rnu1:;; ANALYSIS Tra·1ING 310.00 310.00 TUITIDN . f 2/0f.1/'?6 21:2T?i<- REDHILL 1HA1JEL 118.00 118.00 DARE SEMINAR

- 2/08796. - -·21279 ---,'iIF\TOUCWPAGING--·------·----·--------49.()0·--·· -----··--··40.00--------r:-AGEF,----------------- ·-·····------------------- ~ ...

2/00/'?6 2:L2GO f~MERIC1~1t-I r.;:r•,•EH (-\SPHAL T 693. 26 693. 26 ASPHALT -:· f' 2/08/9f., 2:1.201. ANTHONY DE SOUSA 1·1+00 14.00 REIMB ICBO EXP

- - '2708796---·21202 ·-·-- "ARAt·1i"1l'~l'\""UNIFOf\M"""SERV!CES-- ·zi 1-.02·---- -·21r. o~ tJNIFCll'.;;M"" MAINTENP1NCE·------2/08/96 212B3 AUTOMATIC RAIN CO 114.90 114+90 LANDSCAPE SUPPLIES 2/08/96 2:1.284 BETTY CANN 55. 00 55 • 00 REC REFUND

- 2/0B796--2128::5---".E1r.:.AIIZ" COMBARtJr- 407'>'50- 407';5 BIKE"-SKILL:'"'s-.---2/08/<;>6 2:1.2B6 BOD DESMOND PAINTING 4, 000. 00 4, 000 • 00 PAINT PRESCHOOL. ROOMS 2/08/96 2:1.287 Df-::t-1NDON TIRE SUPPLY 539 • 98 5~3'jl. 98 TIRES/FLAT REPAIR

- .. 2/m3"/96·--·2:1:2aa-- ·-Bf"::C-F'I NANC IAL-r-CAPf'S ZcSO ··oo·· 2so-.-oo. OFTWARE"-MA INT····- -------··------- ------ , .... 2/08/96 21289- c. CHAPMAN 40,00 40.00 REC REFUND 2/00/9·.S .2:1.290 CAL.BO 150.00 150.00 DUES

--2/0879"6. 2:1.29-r--CACTF-NARCOTTCS-OFFTCER ·-iro-.oo :.\'0-.0'0 tlE~----------------------------,~.~~l 2/08/96 2:1.292 . CALIFORNIA VISION SERVICE .JAN VISION ( 2/08/96 21293 CALSTEAM GALV. PIPE l

---z-/087'9"6----.,-Zr294 .... --, ... J .... OCA-cot:"PIBOTil.:TN6"--Cn-------,-- -~------s~ooAS-FOir-MACHIN~·------------------in:, 2/08/96 21295 COMMAIR · · . · . HVAC MAINT • . if;!(_ 2/08/96 21296 COMPUTER ERGONOMICS .· --SAFETY EQUIPMENT Si

-Z/"08796 21.?.9r--ct.rn:--IDERT ------"---BCtlEL1'.N "' ~ 2/08/96 21298 DAVID BOHN PLANNING REFUND ;u( 2/08/96 21299 DELTA DENTAi_ PLN OF CALIF 2,682.08 2,682+08 FEB DENTAL 1,;1

-- -z/08796 _ __,2. .... 1-.3"'00--"Ef''rr"r------------:--:-:---~~--:-N-o•03 .:ao-.-o-r------. -.. E~Et:OPE !i:i 2/08/96 21301 EVERET HARRY .III > ·-~ • •• '< '.·.,.. ··>.::;oo.oo . ,, :;.500.00 . ·., /.J DPW REFUND ~:c 2/08/96 21302 EXPRESS TOOLS REPAIR .?::_y;,:::~:;;,; :{ '62.30 .. · .. -.. ~;~-<'62.30 <>;rooL REPAIR h

~879"0-2r30:S--rDECVIN wASHINGIUN ; 2,580t00 2,i:.ab.oo FLANN'.I~Rl;IICEs=JA ~4 2/08/96 21304 FAU-::FAX LUMBER 596.14 . 596.14 SUPPLIES tiC 2/08/96 21305 FAIRFAX NURSERY 208.33 208.33 SORICH PLANTS !<3

-·2:;r08/V6 . ;2 3.30-~HtVJi!'\YN"'E-rc-r1""G""H:r-1r-. - 1F00Hcr-.-nor-""··:"""·.-·. -. -.~:~-, . .,...: -. --.-r3·a::. .-o~o---,-, : .. -,.-.-., .. -38S.-OO . · ..... : ·::. ,. . . EVALtJf.fflON . . . ,, •I 2/08/96 .- 21307 HAGEL SUPPLY CO .-;_;:. ,,. 335.43 ·' :~335.43 ':'.~;,.JANITORIAL SUPPLIES ~{ 2/08/96 -. 21308 HAWKINS-HAWKINS 378.01 ·:.378.01 ·.STREET SIGNS '::7.

t:.O-;t<J 50 • 10 . BADGE'"" 30 • 93 30 • 93 PAPER

770 , 79 770 • 79 SUPPL I ES

-2700/9·.;---z1309 2/08/96 21310 2/08/'jl6 21311

IRV~EH~C

..J C PAPER

..JACl'\SONS HARDWARE ~( ~ ~~~~: :-~~~~~:-_j::~T8~~tEu~~~~ ~,Y -~;:~~ .• :-~~.:~~---,---~-:-iz-,.-.-~-~-~~!M~-:~~-~-.-~-~-~--\-~-;-~-~-~-;-;~~~~~~-:-.~~~~~".~:mD.---.-.,-:-.-.. -.. --,-y-.-------.. -.----~---~,,

2/08/96 21314 KAREN EVANS 40.00 ' ·. ..40.00 . , REC REFUND :Hj. ~OS-/V6 :d131b !- • SI E;OPREN' 0 • 00 40 • 00 REC . REFUN~u-~----------'-----~----------,\¥,1

'2/08/96 21316 LAl:::RY E+ JONES , 555.00 555.00 PLAN. REVIEW ~IC 2/()8/96 21.317 MAl:;;IN CO D.P.W. · 570.80 570.80 . STREET SIGNS ~.

-""270879'6 :.:?1318 MARI~l;LECIOR 1, 702.91 · .1, 70.2.93. .GAIZ?'iG~ERQI ~ 2/08/96 21319 .MAFUN FENCE co . i,31<;i.oo i,319.00 ·: FENCING REP~IF\ \~'(_ 2/08/96 21320 MARIN MUNICIPAL WATER 145.00 145.00 ·_·.WATER HYDRANT sj

--Z-/08796 :dJ.32":r---rWiRIN Ol-F ICi::-sDPPLY 63 • .-!2 6.r.zr- Dl-F ICE""""SOPP . - ~.~.-.·! 2/08/96 21322 MARIN SCOPE 52.50 52.50 AD (: 2/08/96 21~523 M~1RIN SUPPLY CO 169.70 169.70 ..JANITORIAL SUPPLIES :f

--2"70879o--21"32""4-rf1~RTOHrfADSETI 75 • 0 :s-;-o·o- . . FEB REACTF-rBENE ;,:-;; 2/08/96 21.3~15 MBNA AMr::r.;:rcA BUSINESSCARD 651.95 651.95 Cf~AFT SUPPLIES/BOOKS .;;:'4_. 2/08/96 21326 MCMASTER-Cf.'1RR- SUPPLY 87. 73 · 87. 73 MOUNTING BASE

--2/08/96 ___ 21327 ----MEl.:IS"SA--SEF.:Fr.::T.t·m--·--------------roa~-15· ------ 08 ~ 7::;-------AD()ERTTSING"-s·i~1CES" 2/08/96 . 2:1.328 MICHAEL SHERIDAN 40.00 40.00 REC REFUND

. 2/08/96 21329 MOTHER EARTH NEWS 11.95 11.95 SUBSCRIPTION --2708/'?6~1330"--rlR"-QTCOTTI-· ---- · ----40"700·-------40; oo--- EC-REFUND"

-----------·--·------- ·-----·------

.:.C ( -. .,-· /' -----------·

.24U4 2/0:l/9f.,

DATE OF ISSUE

Wf.'11::R1<'1NT NUMBER

IN FAVOf\ OF

. ~2/oT/?6 ____ 21.23'7----,.~;~y.-·~~- T.

2/01/'?.L, 2t230 1::.MY STUBHL.l::'.FIEL.D

W1:>,RRANT l'"\EGISTER PAGE

CHECI\ AMOUNT

-------------=3'()"'~-25--

600. 00

AMOUNT ENCUMB NUMBER

DESCF;: I PT I ON

30 ;25 LONGi'.1YstANl~E---600. 00 FITNESS TRAINING

1

______ ... .:...1

2/01./'.?6 :,~l239 Br:'1f\lJAR1:\ 6. RICH1:\l'<D Tf.:ACY 156.00 156.00 REFUND GEN PUF~POSE TAX '"· ---2/ot/'N-;--··-2r2: .. i<'>_ .. l'.liTC--JAc'Cltiscffi -·-- io:5·.-o-<_> ______ 1o::r.:_,o;..o;;.------""'I;.;N:;;,-rEi:::f:i1~--r-cass --------------------'_..:._;:

,3:

2/01/96 21241 Ct1l'<OL.INE NANrHZZ:r 20.ao 20.ao B/L REFUMD +.•. 2/01/?r; 21242 CELLULAR 1JNE 223, 04 223 • 04 CELLPHONE 'T

-----2/0i/96·----··21243--c-i-:iR-IS -&--i1:tt1-1i~EL-KA!3M~~N-------17f~(fo" --- 1·11:00- PLANNTt~'G REf.''UNtl"-------------------~ •.

2/01/96 21244 CSW/STUDER STROEH 340.00 340.00 PLANNING SERVICES ~C 11'

2/01 /96 21. 245 GTE MOBIL.NET CUSTMF.: SEJW 60 • 22 60 • 22 CELL PHONE r,;; ·---2101./9:.S 21246 :CCMA RETIREMENT 'J'RUS'r 457 4,212.:So 4,212.50 1/31/96 DEF COMP ~

2/01/96 21247. .JAYME GOCJ[•P1LE 120.00 120.00 REC REFUND 8( 2/01/96 21248 .JAYNE 6. MILTON CUiRI\ 166.67 166.67 PLANNING REFUND ~;

·-21<rl79~-~f~4-9"--:rt.llTN~~or1·r·r.-A'ssoc 271.83 271.83 PLANNf"Ntn:-.:EFUN"'r"• ---------,-----------...:,.;J,_ 2/01/'?6 21.250 ,JUAN OLSEN SANCHEZ 1,513.00 1,513.00 TUMBLING Sr .·: 2/01/96 21251 KENNETH PERLMUTTER ao.oo eo.oo . REC REFUND

-·-·2701)96--21252 KE°Yi:: PRODUC'i"IIJITY CENTER 159. 00 159. o=o-------:;;FC:..·/""'R::-. -s=-E~Mc=I,:.-N"'A""R=-. -------------"'-----------l:::l 2/01/96 21253 KIPPS BROS 46.11 46.11 EASTER EGGS 2/01/96 21.254 LAURIE HEALY 100.00 100.00 REC REFUND

--2101796--21255----C-EO°NARD POLI. 100.00 · o_';.:100.00 "TREE REF"U"'N"D~-----------.,.,.----------!.~=:::~. t 2/01/96 21256 LIEBERT' CASSIDY FFHERSON 617.50 · ,;·\617.50 "Pf<OF FEES _ ~, 2/01/96 21257 LORI BROADBENT 20.00 ·20,00 ,.,. · REIMB SlJPPLIES SJ

-2701/9-6 212513 MARGE FEF:RARI 72.00 72,00 REC REFUND ~12 MARIN CHILD CA~>:E COUNCIL 60.00 60.00 CPR TRAINING ( 2/01/96 21259

2/01/96 21260 - 2/0f/96 21261

2/01/96 21262 2/01/96 21263

-2/01/96 21264 2/01/'?6 21265 2/01/96 2126<!> 2/01/96 21267 2/01/96 .21268 2/01/'?6 21.269

--2701/96 21.270 2/01/96 21.271 2/01/96 21272

. 2/01/96 21273 2/01/96 21274 2/01/96 21275

--·---·--·--·

MAl:;:IN CO TAX COLLECTOI'< 2,152.18 2,152.18 1995 ELECTION MARIN PUBLIC EMPL. FCU 2,117.50 .. ' :2,.111:-so ,,. ; ' .. _ .. 1/31/96_ PAYROLL HAY CHOW, ·,_, ... ':. ·.· 15.oo .... ,·, ,;,·-: .. ;·,, -..-~· 1 C" 00 : ·.,/,:':_;_·.':'_-.. _,_)_REC 0 EFUND

'HAZE AND ASSOCIATES . 5,950.00. ';>:''~;.~s~:oo ., . ';:.;:·1994:95 AUDIT MELISS1~ SERFLING MRS LEWIS .

'NOLD' PRESS . NDRTHBAY COOP.ERATIVE LIB.

422.50 78.00

. 37.11

422.50 _78.00 37.11

·•'. '· .. ,;·:130.65 "

ON GUARD REC REFUND BOOK PURCHASE

.,fISCHE . -.: ' •, REC REFUND

·':·.:.

l

PAUL .JOHNSON REBECC1~ KNUTSON F.:EBEKAH GRAN

130.65 ·; .. 65.00 '100.00

78.00 l.30,378.00

1,250.00

':'.:: <:,~:;~~~:gg . 78.00

130,378.00 1,250.00

. " ''REC REFUND REC REFUND,,_---------------------..,J:.:I

ROSS VALLEY FIRE SEl~VICE SAN ANSEL.MO EXF'l_ORER SONOMA CO PERCONNEL. ··.,-.•·:· .:,,,

. lJ. S, T +A• w~.L TER ·A cusTER ·

GRAND TOTAL DEMANDS--------·--

__ .,·::. 57.00 .. 25.00 245.70'

152 t 346 • 56 ·Im

";:;;.;' :;:;,,.. 57. 00 · ·:Y\'.<.2s·.oo

"'245. 70

FEB OPERATING EXPENSE EXPLORER CONFERENCE CONSORTIUM "' ·

,· .; MEMBERSHIP .: '< BrnE REPAIR.

.·· ..

.:.-: l_

······-----------·----------·-----------------..,--__:.-----------·~------------------------------~

E( ~--~~--~----~----~~---------~---~~~~~~-'-~~~~-~~-~~------'----~-~--~~---~""

TOWN OF SAN ANSELMO DEPARTMENT OF PUBUC WORKS

COUNCIL ACTION MEMORANDUM

For the meeting of March 12, 1996

TO: Mayor and Members of the Town Council

FROM: Wayne T Bush, P.E., Director of Public Works

SUBJECT: 1995 Street Digout Project

COUNCIL ACTION:

That the Town Council accept the project as complete and authorize staff to file a Notice of Completion. ·

BACKGROUND:

At the Town Council meeting of September 12, 1995, the Council awarded the c'ontract for this project to Ghilotti Bros. Construction of San Rafael. The work consisted of excavating and replacing failed pavement areas on various streets in Town.

All work has been completed according to the approved plans, and the. Notice of Completion must be recorded to begin the 30 day lien period for release of the 10% withheld retention.

Final costs are being prepared. The project is expected to co~t about $264,000, which is within amounts allotted to this phase of the Measure G program.

R+su~~ Wayne Bush, P.E. director of Public .Worksrfown Engineer

1· I

TOWN OF SAN ANSELMO Staff Report

March 1, 1996

For the meeting of March 12, 1996

TO: Town Council

FROM: Beth Pollard, Town Administrator

SUBJECT: CONTRACT FOR AUDITING SERVICES

RECOMMENDATION

That Council authorize the execution of the attached three-year contract with Maze & Associates to perform auditing and accounting services.

BACKGROUND

Maze & Associates has conducted the Town's annual audit, and provided other accounting services for the Town over the past three years. Following presentation of the 1994-95 audit, staff recommended - and the majority of Council concurred - that the Town negotiate an extension of the contract with Maze for up to three years.

DISCUSSION

The current contract was negotiated jointly with the Town ofFairfax, and requires the audits for the two towns to occur co·ncurrently, for an annual savings of approximately $500. Because of timing difficulties between the two towns over the past three years, primarily because of delays in San Anselmo, Fairfax has declined to continue this arrangement.

The proposed contract differs from the current contract by an increase of approximately 5% for removing the joint relationship with Fairfax, and an annual cost of living increase of approximately 2%. Maze has agreed that if in the future the two towns are able to coordinate their audits, it will reinstate the cost reduction.

ANALYSIS

As Council previously discussed, there are advantages and disadvantages to frequently changing auditing firms, compared with continuing auditing services. On the one hand, changing firms reduces any perception that the auditing firm is

getting complacent, and there are new sets of eyes reviewing the books and internal controls. On the other hand, the knowledge about an organization that an auditing firm acquires over time allows it to delve deeper into accounting matters.

To keep new eyes on the Town's books and internal controls, Maze will rotate the staff persons assigned to review San Anselmo. To maintain knowledge and continuity, the staff member overseeing the audit will remain the same.

Maze has become increasingly knowledgeable about the Town's accounting structure over the past three years, and is advising the Town during the current staffing transition. There are additional areas that staff has identified for accounting focus in the upcoming year(s) by the auditors, including the Recreation, Capital Projects, Equipment, and Measure G funds.

CONCLUSION

The Town is currently in transition with its accounting staff, and consequently it would be a very difficult and costly time to change auditing firms. In addition, the current auditors are familiar enough with the Town's accounting that they can provide more in-depth review and a focus on specialized areas of need than would a new auditor. The rotation of auditing staff will give new perspectives on the Town's accounting.

Because of the Town's long-term relationship with its prior auditors, staff recognizes that another long-term auditing contract could be viewed as unattractive. At the conclusion of the proposed three-year contract, staff would expect to consider factors such as the quality of work, special Town needs or circumstances at that time, and whether new perspectives and in-depth review are being sufficiently generated by the auditors (such as through the rotation of staff) in determining whether to recommend further continuation of services with Maze & Associates, or to seek a change in firms.

Respectfully submitted,

Beth Pollard Town Administrator

c: Maria Contreras, Maze & Associates

Attach: Proposed contract, Maze & Associates

2

N/Af_.~foc1ATES February 15, 1996

Beth Pollard Town Administrator Town of San Anselmo 525 San Anselmo A venue San Anselmo, CA 94960

Dear Beth:

ACCOUNT ANG'/ CC Fi PORATiCN T 670 .'?iviera A venue -Suite 100 Walnut Creek, California 94596 (510) 930-0902 • FAX 930-0135

We are pleased to confirm our understanding of the service we are to provide for the Town of San Anselmo for the years ended June 30, 1996, 1997 and 1998. The service we have been engaged to provide are listed below, but we are also available to provide accounting and consulting services at your request.

1) Audit of the general purpose financial statements of the Town of San Anselmo and management letter.

2) Perform procedures and issue agreed upon procedures opinion to comply with Proposition 111.

Our audit will be made in accordance with generally accepted auditing standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the Town of San Anselmo and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinions are other than unqualified, we will fully discuss the reasons with you in advance.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may direct confirmation with selected individuals, creditors, and banks. We will expect written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters.

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors.

A Professional Corporation

fD'i@~~n~ mi W ··· ··-· -- v LS lEJ FEB 1 6 1996

Page2

We understand that you will provide us with the basic infonnation required for our audit and that you are responsible for the accuracy and completeness of that infonnation. We will advise you about appropriate accounting principles statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets.

We understand that your employees will type all cash or other confirmations we request and will locate any invoices and other documentation selected by us for testing.

Our audits are not specifically designed and cannot be relied on to disclose deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter.

Our fees for these services are based on the time expected to be spent at our standard hourly rates, including travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our finn policies, work may be suspended if your account becomes thirty days or more overdue and may not be resumed until your account is paid in full. Our fees for the items listed above will be as follows:

1996 1997 1998

$11,150 $11,350 $11,555

If the Town requires testing of compliance on accordance with the Single Audit Act of 1984 and applicable laws and regulations and issuance of our report, the fee will be $2,540, $2,585 and $2,630, respectively for 1996, 1997 and 1998.

We appreciate the opportunity to be of service to the Town of San Anselmo and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

~~~&k--Maria Giannell Contreras

RESPONSE:

This letter correctly sets forth the understanding of the Town of San Anselmo.

By:

Title:

Date:

# .. \.

_,,,..-. i ·1' i

TOWN OF SAN ANSELMO Staff Report

March 1, 1996

For the meeting of March 12. 1996

TO: Town Council

FROM: Beth Pollard, Town Administrator

SUBJECT: HAZARDOUS & SOLID WASTE JOINT POWERS AUTHORITY

RECOivflvfENDATION

·}·

That Council authorizes its representative to the Marin County Hazardous & Solid Waste Joint Powers Authority (JPA) to vote and/or give notice that San Anselmo wishes to withdraw from and/or terminate the JP A, at the appropriate time during the next several months, and pursue reconstitution of a JP A to meet the state mandates for compliance with AB939.

BACKGROUND

State legislation known as AB939; or Integrated Solid Waste management legislation, requires counties and municipalities to reduce their waste streams by 25% by the year 1995, and 50% by the year 2000. In addition, these jurisdictions are required to monitor, report, and plan the disposal and diversion of waste. The cities and county of Marin decided to comply with the requirements of AB939 on a collective basis, and formed a joint powers authority (JP A) to combine efforts for policy reasons, and to reduce costs using economy of scale.

DISCUSSION

The JP A was fashioned to include representatives of the County and each city/town, as well as each special district that had franchising authority over garbage/recycling haulers. The result was a 23-member Board of Directors, with a wide range of interests, directions, and expectations, Among other factors, the size and diversity

· of the Board led to a point where a majority of its members favored disbanding the current JP A, and reconstituting a new one.

ISSUES

The issue before Council is whether to endorse and authorize its representative, Councilmember Yarish, to vote to terminate the JP A, and to. recommend the

reconstitution of another JP A that more closely suits the needs of the affected parties.

ANALYSIS

AB939 requires cities and counties to meet waste diversion requirements, or.else face fines of $10,000 per day. In addition, meticulous monitoring and voluminous reports on solid waste and recycling are required; if they are not done jointly, they must be done individually by cities. Since the cities and county of Marin are geographically close and use a common landfill, savings are achieved by collective compliance with the state law.

However, the JP A as presently configured is unwieldy, and some members are concerned that it is not cost effective. Special districts who hold franchising authority are members of the JPA, but have no responsibilities under AB939. With their participation, the Board size of 23 members makes it difficult to accomplish tasks.

Some JP A members with a common hauler believe that the education efforts currently in place through their hauler are satisfactory, and do not wish to fund more . than the essential, mandated requirements. Other members are interested in fuller, countywide efforts.

As a result of the unwieldiness of the Board and diversity of interests, the Board has acknowledged the JP A is dysfunctional as it is currently comprised, and is pursuing the reconstitution of a JP A. The county and city managers of Marin have been asked to collectively recommend a reconfigurated JP A. The managers are developing a recommendation that locates the involvement of the districts in an AB939 Task Force, rather than Board of Directors, and allows cities to participate either on a basic level only, or with add-ons selected through a "cafeteria plan" approach.

CONCLUSION

The recommendation is that the Council authorize its JP A Board representative to vote to withdraw from and/or terminate the JPA, and to pursue a new JPA. The new JPA document, which is expected to effective July 1, 1995, would be need to be reviewed and adopted by the Council in order for San Anselmo to be included.

Respectfully submitted,

Beth Pollard Town Administrator

Phone#

Fax# 3

2

CITY OF CONCORD

1950 Parkside Dri\·e MS/01

Concord, California !HS 19-25 78

F.\X: (510) 798-0636

C1n· CoL':'iCIL

Lou Rosas. \layor Bill \lc\lani~al, Vice Mayor Helen \I. :\lien \lichael ..\. Pas1rick \lark .-\. Peterson

l.\lllll'l Keihl. Cit\' Clerk OFFICE OF THE MAYOR

Telephone: (510) 671-3158 Tho111as \\'en1lin!{. City Treasurer

l::rl\\'ard R . .James. Ci!\' \lanager

February 7, 1996

The Honorable Peter Breen, Mayor and Members of the City Council

Town of San Anselmo 525 San Anselmo A venue San Anselmo, CA 94960

Dear Mayor Breen and Councilmembers:

The United States Department of Energy (DOE) proposes to ship spent nuclear fuel from foreign countries to the Bay Area. Shipments would travel under the Golden Gate Bridge, across San Pablo Bay, pass through the Carquinez Straits and be delivered to the Concord Naval Weapons Station for transfer to ground transportation. Spent nuclear fuel rods are extremely hazardous. The proposed shipments raise concerns regarding human health, hazard to shipping, and possible terrorist activities. The City of Concord and Contra Costa County are requesting your support to oppnse this Department of Energy project.

The United States is considering accepting spent nuclear fuel to implement a nuclear non-proliferation policy. Shipments are proposed to arrive in Concord by ship and be sent by train or truck to the Idaho National Laboratory for temporary storage. The City of Concord will not take a position regarding the merits of the federal nuclear nonproliferation policy. However, we are concerned with land use and public health and safety consequences of the proposed spent fuel transport. We want you as local elected representatives to be aware of potential impacts on your residents.

The Final Environmental Impact Statement regarding this project is expected to be made public on or about February 16, 1996. The final decision from DOE is anticipated in late March.

We want your support in opposition to the DOE proposal to ship spent nuclear fuel through the Golden Gate to Concord. We seek a unified Bay Area response in opposition to the Department of Energy proposal.

DOE has indicated a willingness to come to Concord in late February or early March to discuss this proposal. One or more meetings may be scheduled. We welcome your participation, and will send details when available. For additional information, or to discuss this matter, please contact David Golick, Chief of Planning , at 671-3166, or Janet Homrighausen, Associate Planner, at 671-3162.

Sincerely,

5"i . . i \

u

WHEREAS, the principle of fair housing is not only national law and national policy but a fundamental human concept and entitlement for all citizens; and

WHERERS, discrimination based on race, religion, national origin, seH, marital statis, disability, seHual orientation and eHclusion of minor children Is illegal in California; and

WHEREAS, as a community we welcome all good neighbors, recognizing the contributions and richness tendered by a wide uariety of young and old, male and female, people of all colors and ethnic backgrounds, religious traditions, etc.; and

WHEREAS, Rpril is designated Fair Housing Month this year and marks the 27th anniuersary of the signing of the National Fair Housing Law of 1968;

NOW THEREFORE, I, , Mayor of the City of do hereby proclaim the month of April, 1996, to be

in the City of and urge all residents of our community to personally adopt the spirit of equal housing opportunity and to adhere to· the letter and spirit of the Fair Housing laws wheneuer applicable.

IN WITNESS WHEREOF I haue hereunto set my hand and caused the seal of the City of to be affiHed this day of nineteen hundred and ninety-siH.

'

l

TO: Town Council

TOWN OF SAN ANSELMO Staff Report

March 1, 1996

For the meeting of March 12. 1996 ·

FROM: Beth Poll~d, Town Administrator

SUBJECT: RESOLUTION IN SUPPORT OF STATE LEGISLATION IN RESPONSE TO SANTA CLARA COUNTY LOCAL TRANSPORTATION AUTHORITY V. GUARDINO

RECOMMENDATION

That Council approve the attached resolution supporting introduction and adoption of state legislation in response to Santa Clara County Local Transportation Authority v. Guardino.

BACKGROUND

The California Supreme Court recently issued a decision in the case of Santa Clara County Local Transportation Authority vs. Guardino, the effect of which is to require voter approval for the establishment or increase of a general tax as set forth in Proposition 62. This decision runs contrary to prior decisions that found Proposition 62 voter-approval requirements to be unconstitutional.

If this decision·is determined to retroactively apply to the time of the passage of Proposition 62 in 1986, the financial impact on cities in California that have passed tax increases would be extraordinarily significant.

DISCUSSION

State legislation has been introduced to establish December 14, 1995 -the effective date of the Supreme Court Santa Clara/Guardino decision :- as the effective date of the newly determined requirements. By establishing a recent effective date by which new taxes must apply to the "new rules", cities at least are not put in the position of retroactively applying the Supreme Court decision.

CONCLUSION

In the interest of :financial solvency of San Anselmo and other municipalities in California; approval and forwarding of the attached resolution is recommended.

Respectfully submitted,

~Pdtr~ Beth Pollard Town Administrator

Attach: Draft resolution

J .•

RESOLUTION NO. --

RESOLUTION OF 1HE TOWN COUNCIL OF TIIE TOWN OF SAN ANSELMO SUPPORTING INTRODUCTION AND ADOPTION OF A VALIDATING ACTION IN RESPONSE TO SANTA CLARA LOCAL TRANSPORTATION AUTHORITY V. GUARDINO

WHEREAS, the California Supreme Court recently issued a decision in the case of Santa Clara County Local Transportation Authority v. Guardino, the effect of which decision is to require voter approval for the imposition or increase of a general tax as set forth in Proposition 62 (Government Code Section 53273); and

WHEREAS, the Guardino decision reverses prior court decisions which previously found that voter-approval requirements of Proposition 62 were rinconstih1tional; and

WHEREAS, if the collection of new taxes or tax increases adopted by elected boards, subsequent to the effective date of Proposition 62 and prior to the effective date of the Guardino decision, is prohibited and/ or, if retroactive refund of tax collection is mandated, then the Town of San Anselmo and a large number of other local governments will experience severe financial crises, necessitating major reductions in public safety and other vital public services, negating contractual commitments, and, quite possibly, leading to default on· credit obligations, or, at the very least, substantially reducing the credit-worthiness of local governments and

WHEREAS, extensive costs, fiscal uncertainty, and a major threat to public services are certain.to arise from retrospective application of the Guardino decision and from the confusion that will result if clear and timely policy direction is not forthcoming from the State in the aftermath of the anno~cement of the Guardino decision, thereby decimating services provided through the Town's general fund; and

NOW, 1HEREFORE, BE IT RESOLVED by the Town Council of the Town of San Anselmo as follows:

1. That State Senator Milton Marks and State Assemblymember Kerry Mazzoni are urged to actively support the passage of a validating act requiring that the Guardino decision only be applied prospectively; and

2. That such validating act be adopted as soon as possible; and

3. That the Town Clerk is directed to forward this resolution to Senator Marks and Assemblymember Mazzoni at the earliest date possible after its adoption and to distribute copies to the Board of Supervisors and the other cities within the county.

I hereby certify that the foregoing resolution was passed and adopted by the San Ansel.mo Town Council on the 12th day of March, 1996, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ATTEST:

Town Clerk

TO:

FROM:

Town Council

TOWN OF SAN ANSELMO STAFF REPORT

March 8, 1996

Beth Pollard, Town Administrator

For the meeting of March 12. 1996

SUBJECT: GARBAGE & RECYCLING COLLECTION RATE REVIEW

RECOMMENDATION

That Council designate the following specific issues to be addressed in the garbage and recycling rate review process:

• Allocation of costs associated with San Anselmo Refuse & Recycling, and how they are separated from costs associated with other companies owned by James Ratto or his overall operation

• Impact, if any, on revenues, expenses, and service if James Ratto assumes the garbage and recycling franchise agreement in Fairfax.

• Y ardwaste program costs, response, and potential · • Revenues and amount of business associated with debris box service • Accounting for assets (such as trucks) acquired from Ray Forrest, and their disposition (maintained or

disposed) • Sleepy Hollow: Service, rates, and franchise fees • Recycling program and plans • Programs designed to improve compliance with AB939

BACKGROUND

The garbage and recycling collection franchise agreement between the Town and San Anselmo Refuse & Recycling calls for a rate review to be conducted in 1996. The rate review application is to contain a summary of critical issues or plans, financial statements, depreciation schedule, detailed projection of costs, summary expense and deficiency schedules, overview of expense changes, and brief descriptions and explanations of expense changes.

In addition, the Town may designate specific issues to be addressed in the rate review application. Staff and SW ARAC representatives have established a list (above) of issues that they wish to be specifically addressed as part of the rate review.

Council may add to, amend, or delete items on the list. The above list does not preclude the Town from making inquiries in the rate review process, but calls out the issues for particular data collection and analysis.

· Respectfully submitted,

7~1~~ Town Administrator

c: Barbara Thornton, Chair, Solid Waste & Recycling Committee

RE: Saturday parking enforcement

Full staff report from the Police Chief to be distributed Monday, March 11, 1996.

GIFfS 1-'0R GUNS, MARIN June l, 1996

Gl(ts for Guns, Marin Le; an event inspired by nine successful Bay Area gun turn-ln programs Jn which over 1,000 guns have been received.

We are opUmlstlc that projects such as this one, Involving extensive communlty cooperation, support, and educatlon wm contribute to ~taining Marln as a safe and healthy community.

The event ls co-sponsored ln part by Bass Tickets, Marln Jnterfallh Council, Jewish Community Relatlons Council, Marin CounrJI of Agencies, Tamalpals School District, Family Service Agency of Marin, Sulcide Prevention. and Marin Family Actfon, In coopcrarlon wJth Marln County Sherift's Department.

W¢ are In the prOcess of solkltJng gifts to exchange for three ca~cgor1es of guns: handguns, pellet and 8-B guns, and toy guns. In ad~it1on to reducing the number of guns tn the community, we want t<> c:'Ommuntcale to children the danger of guns. and point out that all lh~ categories of guns have been used ln the com.mission of crimes..

W~ are requesting your sponsonhlp of this event as we bUlld our s~nsor base and expand our publlcJty.

Please call us If you have any questions. We appreciate your ~pondtng as quktiy as you can.

Sydne Bortel 8 Corte Palos Verdes TI~W'On, CA 94920. (4~5) 435-3988

TOWN OF SAN ANSELMO PUBLIC WORKS DEPARTMENT

TOWN COUNCIL ACTION MEMORANDUM

For the meeting of March 12, 1996

TO: Town Councilmembers

FROM: Barbara Chambers, Sr. ASA

SUBJECT: Annual contract for sidewalk and other concrete repairs

REQUESTED ACTION:

The Town Council award the Sidewalk Concrete Contract for March 1996 through February 1997, to Whitmire & Sons, Eng. Contractors.

DISCUSSION:

Staff annually solicits unit prices for small concrete repairs from local contractors in order to be in a position to order repairs for hazardous sidewalks and driveways. The repair/replacement of concrete work is the responsibility of the abutting property owners under the California Streets and Highways Code.

Areas in need of repair are marked by the Town Building Inspector, a notice posted, and a letter is then sent to the owner identifying the problem. The property owner has the option of using the Town contractor or soliciting their own contractor.

Whitmire & Sons Eng. Contractors presented the overall low bid. The majority of work performed in Town is for the repair and replacement of sidewalks, driveways, curb and gutter and wheelchair ramps. Hence, the unit prices received were weighted as follows to compare bids:

4-inch sidewalk, unit price x 0.4 6-inch driveway, unit price x 0.2 Type "A: Curb, unit price x 0.2 Wheelchair Ramp, unit price x. 0.2

Using the above weighting, bids compare as follows:

Whitmire & Sons Eng. Contractors 12.11 Partners Contracting, Inc. 12. 70 Ghilotti Brothers Construction, Inc. 13.99

Respectfully ~ubmitted,

hara Chambers r. Administrative Services Assistant

5.0,.

l\1EMORANDUM

March 8, 1996

To: Town Council

From: Ann Chaney, Planning Director

Subject: Resolution approving Condominium Conversion at 865 San Anselmo Ave.

Attached is a draft resolution approving the above project. It has been placed on the Consent Agenda in that the Council approved the project on February 27, 1996, subject to findings and conditions being brought back at the next meeting.

Any changes to :findings or conditions should be made at the meeting.

TOWN OF SAN ANSELMO RESOLUTION NO. ---

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO APPROVING A USE PERMIT FOR A TWO-UNIT CONDOMINIUM CONVERSION,

PARKING VARIANCE AND DESIGN REVIEW FOR PROPERTY LOCATED AT 865 SAN ANSELMO A VENUE IN THE R-3 ZONING DISTRICT

WHEREAS, the Planning Commission of the Town of San Anselmo held a public hearing on September 11, 1995, at which time they denied the applicant's request for a condominium conversion, parking variance, and design review at 865 San Anselmo Avenue; and

WHEREAS, the applicants, John Blackwell and Keith Smith, appealed the Planning Commission's denial to the Town Council on September 19, 1995; and

WHEREAS, the Town Council held a duly noticed public hearing on this appeal on February 27, 1996. Delays in holding the hearing were due to the need to clarify the applicants' legal ability to convert the rental units to ownership.

THEREFORE, upon considering information from the staff, Planning Commission, and appellants, the Town Council upheld the appeal and overturned the Planning Commission's denial based on the following findings and conditions:

FINDINGS

Use Permit to. allow a Condominium Conversion

According to Chapter 7 of the San Anselmo Municipal Code, relative to Condominium Conversions, it is found that:

a) Twenty three percent (23%) of the Town's total housing market (exclusive of second units) is devoted to multi-family units. At least 3/4s of the occupants of this two-unit project approve of the condominium conversion in that one of the property owners lives in one unit and the occupant of the second unit acknowledged through a lease agreement her approval of the condominium conversion. Therefore, a conversion may take place because it satisfies Section 10-7.07(a) of SAMC in that at least 20% of the total housing stock consists of multi-family units.

b) The public interest is better served by such conversion in that rental housing will not be adversely affected due to the fact that the property owner occupies the rear unit (owner occupied) and the front unit, which was a single family house, was never a rental unit according to the current owner.

c) The applicant will comply with the remaining conditions or alternative conditions contained in Chapter 7 of the SAMC regarding condominium conversions such as, but not limited to:

• provision of off-street parking (Variance granted) • provision of outdoor private area • separate shut-off valve for each unit • written notice to tenants within fifteen (15) days after the approval • written notice to tenants at least 120 days in advance regarding termination, etc. • site or exterior changes shall receive design review • offer each tenant an 18 month lease, etc. • Covenants by developer shall include all of the following:

- right of first refusal to purchase unit. - right to continued tenancy - covenants required by the Code be incorporated µito CC&R' s

Variance

Parking Variance to allow four tandem spaces where four clear Spaces are required. ·

J. Due to the special circumstances applicable to the property, including size, shape, topography, location, or su"oundings, the strict application of the controlling zoning ordinance or regulations deprives such property of privileges enjoyed by other property in the vicinity and under an identical zoning classification, and the granting of a variance will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated

The Town Council is. able to find the special circumstance associated with granting a parking variance in that this same variance was previously approved by the Planning Commission for this same development, but as a rental project. No physical changes are proposed with the condominium conversion except for the change from rental to ownership status. The findings are also based on the fact that adequate parking could have been provided, however, such provision would require utilizing rear yard space currently used for private outdoor space, and recreating garage space.

2. The granting of the variance, under the circumstances of the particular case, will not materially affect adversely the health or safety of persons residing or working in the neighborhood of the property or the applicant and will not be detrimental to the public welfare or injurious to property or improvements in such neighborhood

The CC&R's assign two tandem spaces to each unit. If used properly, this tandem parking arrangement should Q.Ot result in a greater use of on-street parking. Thus, assuming occupants of the site use on-site parking, the granting of this variance will not impact persons residing or working in the neighborhood and will not be detrimental to the public welfare.

Design Review . Note: The structures have been expanded and rehabilitated through previous permits.

1. Is functionally and aesthetically compatible with the existing improvements and the natural elements in the su"ounding area.

2

The structures are well designed and similar in character and scale with the majority of other homes in this area. Thus the new .buildings are functionally and aesthetically compatible with existing improvements.

2. Provides for protection against noise, odors, and other factors which may make the environment less desirable.

The structures will not have any major long-term detrimental impacts on the environment. No further construction is proposed as part of this request.

3. Will not tend to cause the surrounding area to depreciate materially in appearance or value or othenvise discourage occupancy.

The design of the structures will not cause the depreciation of property values in the surrounding area. The design of these buildings is in fact an improvement over the existing structures.

4. Will not create unnecessary traffic hazards due to congestion, distraction of motorists, or other factors and provides for satisfactory access by emergency vehicles and personnel

The use of this parcel will not be changed from the current multi-family residential use except for ownership. While more traffic is typically generated from ownership housing, the additional traffic is not anticipated to be significant.

5. Will not adversely ·affect the health or safety of persons using the improvement or endanger property located in the surrounding area.

The buildings conform with all established codes associated with the construction of a residential garage. No new development will result as part of this request.

6. Conformance to the approved precise development plans.

This property is zoned Multiple Family Residential and a precise development plan is not required.

7. Adequacy of Screening.

No new construction is proposed. A landscape plan has been submitted and reflects retention of existing mature trees and the inclusion of new landscaping. Therefore, existing trees on ·the site, supplemented by new landscaping, will provide adequate screening from this property.

8. Selection of architectural features that enable the structure to blend with its environment

The design, colors, and architectural features of these structures are compatible with the surrounding neighborhood.

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CONDITIONS OF APPROVAL

1. That the applicant file a map, similar to that approved and date stamp received by the Town on June 10, 1995, and that such map be revised, if necessary, to ensure compliance with the Department of Real Estate and Subdivision Map Act requirements and the Town's Ordinance for Condominium Conversions.

2. That the Town Attorney review the CC&R's for compliance with state law and the Town's Ordinance for Condominium Conversions, the cost of which shall be borne by the applicant.

3. That the applicant agrees to meet all relevant conditions contained in Chapter 7 of the San Anselmo Municipal Code (Condominium Conversion).

PASSED AND ADOPTED by the Town Council of the Town of San Anselmo on March 12, 1996, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Peter Breen, Mayor

ATTEST:

Debbie Stutsman, Town Clerk

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§ 10.7.01 SAN ANSEi.MO MUNICIPAL. Cece ~ 1~7.01

CHAPTER 7. CONDOMINIUM CONVERSIONS

Sec. 10-7.01. Purpose. (a) The Council finds condominiums and the like to be different

from apamnents and like structures and intends to treat such projects differently by adopting conversion regwations for the protection of the community, displaced tenants, and purchasers.

(b) The provisions of this chapter are enacted to insure that pro­posed conversions are approved consistent with the policies and objectives of the Town, particularly the following:

· (l) To make adequate provision for the housing needs of all economic segments of the community;

(2) To facilitate inhabitant ownership of residential units; and

(3) To provide a reasonable balance of rental and ownership hollsing. (§ 1, Ord. 783, eff. May 8, 1980)

Sec. 10-7.02 Definitions. For the- purposes of this chapter, unless otherwise apparent from the

context, certain words and phrases used in this chapter are defmed as follows:

(a) .. Association" shall mean the organization of persons or entity which owns a unit or units in a condominium project or right of exclusive occupancy in a community apartment or stock cooperative, and every such owner shall be a member of the association.

(b) .. Common area" shall mean an entire condominium project, excepting all units therein.

(c) .. Community apartment project" shall mean a project in which an undivided interest in the land is coupled with the right of exclusive occupancy of any apartment located thereon.

(d) ••condominium" shall mean an estate in real property con." sisting of an undivided interest in common in a portion of a parcel of real property, together with a separate interest in space in a building on such real propeny, such as a residence, apartment, or apanment house. A condominium may include, in addition, a separate · interest in other portions of such real property and is more particularly defmed in Section 783 of the Civil Code of the State.

(e) "Condominium conversion project" shall mean the owner· ship parcel of existing improved real property, including, but not limited to, a strucrure containing two (2) or more dwelling units, into a form of ownership for residential purposes involving the right of exclusive

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§ 10.7.02 SAN ANSELMO MUNICIPA 1• Cooe § 10.1.m

occupancy or separate ownership of individual units, including, but not limited to, condominiums, community apartments, stock cooperatives,.or planned unit developments, referred to in this ,chapter as a project.

(f) "Developer" shall mean the owner or subdivider with a controlling proprietary interest in the proposed condominium project.

(g) "Organizational documents" shall mean the Declaration of Covenants, .Conditions, and Restrictions; Articles of Incorporation; Bylaws; and any contracts for the maintenance, management, or operation of all or any part of the project.

(h) ••Project" shall mean and refer to a condominium conversion project.

(i) .. Planned development" shall essentially consist of separate lots and common areas or reciprocal interests or restrictions upon separately owned lots and is more particularly defined in Section 11003 and Section 11003.l of the Business and Professions Code of the State and subsequent amendments.thereto.

G) .. Recreational. open space" shall mean an undivided interest in common in open space 9n the project (exclusive of the required front setback area and any area fenced for the use of an individual unit) which open space shall be used aclusively for leisure and recreational purposes for the use and enjoyment of the occupants, and their visitors, of units on the project and· to which such occupants and their viSitors shall have the right of use and enjoyment. Accessory structures, such as swimming pools, recreational buildings, and landscaped areas, are examples of uses of · recreational open space.

(k) .. Stock cooperative" shall mean a corporation formed for the purpose of holding title to improved real property with shareholders receiving the right of exclusive occupancy in a portion of the real property and is more particularly defined in Section 11003.2 of the Business and Professions Code of the State.

(1) .. Tenant" shall mean a person who rents, leases, or subleases, through either a written or oral agreement, real property from another.

(m) "Unit", before a condominium conversion, shall mean any one rental unit in the project. After a condominium conversion, "unit" shall mean. the element of a condominium conversion project which is not owned in common with the other owners of the project, or an apart· ment in a community apartment project or stock cooperative to which an owner of an undivided interest in common in a community apartment project has a right of exclusive occupancy. (§ 1, Ord. 783, eff. May 8, 1980)

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§ 10..7.03 SAN ANSELMO MUNICIPAl. CODE § ]().7.04

Sec. 10-7. 03. Use permits required. No condominium conversion project shall be permitted in the Town

unless and until a use permit has been applied for and issued pursuant to and in accordance with the provisions of Article 20 of Chapter 3 of this title. · (§ l, Ord. 783, eff. May 8, I 980)

Sec. 10-7 .04. Use permits: Applications. ln addition to such other application requirements as the Planning

Commission may deem necessary, no application for a project shan be accepted for any purpose unless the application includes, but is not limited to, the following:

(a) Sufficient copies of plans illustrating the following details shown to scale:

( l) Site plans illustrating the locations of buildings, parking areas, circulation systems, recreational facilities, open space, patios, and the like;

(2) Floor plans for each unit type; (3) Fully dimensional elevation plans of the structures,

showing the architectural features and types and materials for construe· tion;

(4) Landscaping and irriga~on plans illustrating the existing system and any proposed modifications and a statement ~cifying the manner by which the landscaping areas shall be maintained;

(S) The location, height, and type of materials for exterior walls or fences;

(6) The location, structural sections, and type of surfacing for all driveways, pedestrian ways, vehicle parking areas, curb ems, and storage areas;

(7) The location and description of all recreational facilities and a statement specifying the method of the maintenance thereof;

(8) The location, size, and number of parking spaces to be used in conjunction with each condominium unit for residents and guests;

(9) The location, type, and size of all drainage pipes and structures; and

(10) The location, type, and size of all on-site and adjacent overhead and underground utility lines; . (b) Sufficient copies of the proposed Conditions, Covenants, and Restrictions which will apply to the proposed development which shall include:

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§ 10-7.04 SAN ANSELMO MUNICIPAL Cece § 10.7.04

(l) Provisions, subject to the approval of the Planning Director, for the maintenance of the common areas and the exteriors of all structures and walls of any such project;

(2) A statement that the Town has the right, but not the duty, to enforce the Conditions, Covenants, and Restrictions (CC&R's) in the event of default in the maintenance of such areas by individual owners of the units, including a provision that attorneys' fees and costs incurred thereby shall be reimbursed to the Town;

(3) Provisions establishing each individual unit owner's exclusive right to the use of designated parking space for each unit;

(4) A statement that compliance with the Town's tree removal provisions set forth in Chapter 13 of Title 4 of this Code is required; and

(5) The covenants required of the developer as provided in Section 10-7.07 ofthis chapter;

(c) A list, prepared under penalty of perjury by the developer, including the names and addresses of all tenants residing in the project proposed to be converted to condominiums at the time the application is filed, including, but not limited to, the commencement and expiration dates of the leases of said tenants and the total number of project occupants;

(d) Sales information, including the anticipated range of sales prices of individual dwelling units based on information known at the time of the application; the anticipated terms of sales to existing tenants; and a statement as to whether sales will be permitted to families with minor children;

( e) A building elements report descnbing in detail the condition and useful life of all existing buildings and structures, including, but not limited to, the electrical, plumbing, and structural elements of all existing buildings and structures. Such report . shall be prepared by a registered civil or structural engineer, licensed contractor, or a licensed architect for the applicable portion of the report;

(f) A descriptive report containing acoustical test data which indicates the noise attenuation characteristics of existing party walls, floors, and ceilings, including, but not limited to, a sampling of at least ten ( 10%) percent of the dwelling units involved, but in no case fewer than two (2) dwelling units. Such report shall be compiled· by a qualified person experienced in the field of acoustical testing and engineering as detennined by the Planning Director. The report shall provide a compara· tive analysis of the test data as it relates to State and local noise attenua­tion requirements; and

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§ lC.7.04 SAN ANSELMO MUNICIPAL Cooe § lC.7.06

(g) Additional ·information as ·determined necessary by the Planning Director. (§ l, Ord. 783, eff. May 8, 1980)

Sec. 1(}.7.05. Notification. Written notices shall be posted by the Planning Department in a

conspicuous location on the site of the proposed condominium con· version and shall be mailed by the Planning Department by first-class pre· paid postage to all tenants residing in the proposed condominium con­version project not less than ten ( l 0) days prior to any hearing by the Planning Commission or the Council concerning the project. Such notices shall provide, at least, the following:

(a) The date, time, place, and purpose of the hearing; (b) That should the use permit for the conversion project be

approved, the property owner' may require the tenants to vacate the premises;

(c) That should the use permit for the conversion project be approved, the developer shall give all ·tenants the notification required by subsections (10) and (11) of subsection (b) of Section 10-7 .06 ofthis chapter; and

(d) That all information and reports furnished to or by the Planning Dep~ment pursuant to this chapter shall be on file for public inspection during reasonable business hours in the Planning Department

. and the San Anselmo Public Library. (§ 1, Ord. 783, eff. May 8, 1980)

Sec. 1~7.06. Use pennits: Approval: Conditions. (a) 'I'.he Planning Commission shall fust consider information

regarding the percentage of housing available for rental within the Town. A proportion of multi-family rental units (exclusive of second units) below twenty-five (25%) percent of the total number of housing units in the Town shall constitute a housing emergency and shall preclude any processing of applications for conversions of apartment buildings; The proportion of housing available for rental shall be calculated annually by the Planning Department which may be supplemented by a repon by a

, qualified marketing survey research firm submitted by an applicant for review by the staff and the Planning Commission.

(b) The Planning Commission may approve use permits for condominium conversion projects subject to, but not limited to, the fallowing conditions:

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§ 10-7.06 SAN ANSELMO MUNICIPAL COOE § 10-7.06

(l) Off-street parking shall be provided in compliance with the parking requirements for the use prior to conversion.

(2) An outdoor private area shall be provided contiguous with each residential ground level unit.

(3) Recreational facilities or recreational c:ipen space shall be reviewed for its adequacy for the development.

(4) All permanent mechanical equipment, excluding domestic appliances, which is ·determined by the Building Inspector to be a potential source of vibration or noise, shall be installed or modified as approved by the Building Inspector to lessen the transmission of vibration and noise.

(5) (i) A shut-off valve for each utility shall be provided for each unit if deemed practical by the Building Inspector.

(ii) The consumption of gas, electricity, and cable . television within each dwelling unit shall be separately metered so that

the unit owner can be separately billed for each utility, except that, upon a determi~ation by the Building Ins?ector that such separate metering valve would not be practicable at the time of the use permit approval, the Building Inspector may approve an equivalent alternative metering system.

(ill) Sanitation facilities shall be converted subject to the requimnents of the Uniform Building Code. The association (as defmed in subsection (a) of Section 10-7.02 of this chapter) shall be responsible for the maintenance of the private sewer system from the junction with the public sewer system to and throughout all buildings and strUctures comprising the conversion project.

( 6) Ail systems of the structures, including, but not limited to, structural, electrical, plumbing, mechanical, fire, and life safety, shall comply with all applicable statutes, laws, rules, and regulations.

(7) Each dwelling unit shall have a separate hot water heater, unless there is one central circulating water heating system serving all dwelling units on the property, which system shall provide sufficient capacity to serve all dwelling units. The Building Inspector shall determine that such heating system is adequate.

(8) Each unit shall be separated from adjacent units by two (2) one-hour fire walls or an approved automatic fl.re sprinkler system approved by the Fire Department. Alternate methods which achieve a. two-hour equivalency rating may be considered if approved by the Fire Department.

(9) All dwelling units shall comply with the current statutes, laws, Codes, rules, and regulations for energy conservation, sound trans­mission control, and fire detection systems which apply to new residential

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§ 10.7.06 SAN ANi;EL.MO MuN1c1PAL. Cooe § 10.7.06

construction, except th.at the Building Inspector may approve an alterna­tive material, method, or work offered is at least equivalent to that prescribed by the applicable statutes, laws, Codes, rules, and regulations in quality, strength, effectiveness, fire resistance, durability, and safety.

(10) The developer shall mail written notice to all tenants residing in the project within fifteen ( 1 S) days after the approval of any condominium conversion project. Such notice shall state all of the condi­tions of approval· of the use pennit for the condominium conversion project.

( 11) In accordance with Section 66427 .1 of the Govern­ment Code of the State and any subsequent amendments thereto, the developer shall give all tenants of the proposed condominium conversion project at least 120 days' advance written notice, including but not limited to, the following:

(i) Tennination of their tenancy due to conversion; (hj The exclusive right of first refusal to purchase a

unit at the time such units are offered to the general public and upon at least as favorable terms and conditions as such units arc first offered to the general public; and

(iii) Lease offerings as set forth in subsections {13) and (14) of this subsection.

·(12) All projects involving site or exterior changes shall receive design review approval by the Planning Commission. Such review shall focus on, but not be limited to, the upgrading of the project, fwctional design of the site, adequacy of the landscaping, color scheme, matcrtals, and other issues deemed appropriate.

(13) Each current tenant shall be offered an eighteen (18) month lease at the rental rate in effect for his unit twelve (12) months prior to the date of conversion, plus not to exceed the percentage increase over said twelve (12) months in the residential rent component of the San Francisco/Bay Area All Urban Consumer Price Index.

(14) Each current tenant who is sixty (60) years of age or older or who is handicapped shall be offered a five (S) year lease, for the first year at the rental rate in effect for his unit twelve (12) months prior to the date of conversion, plus not to exceed the percentage increase over said twelve ( 12) months in the ·residential rent component of the San Francisco/Bay Arca All Urban Consumer Price Index. For the second through the fifth years, the rental rate may be increased by not more than the annual percentage increase in the residential rent component of the San Francisco/Bay Area All Urban Consumer Price Index. (§ l, Ord. 783, eff. May 8, 1980)

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§ 10.7.07 SAN ANSEi.MO MUNICIPAi. CODE § 10.7.07

Sec. 10-7 .07. Use permits: Approval: Alternate conditions. (a) Notwithstanding the provisions of subsection (a) of Section

10.7 .06 of this chapter, an application may be processed if the proportion of multi-family rental units (exclusive of second units) is above twenty (20%) percent of the total number of housing units in the Town and if all the following conditions arc met:

(1) In addition to the requirements of Section 10. 7 .04 of this chapter, the application includes covenants by the developer to all current tenants in accordance with subsection (3) of this subsection;

(2) Three-fourths (3/4) or more of the current tenants of the rental units by a written instrument approve and accept such covenants, with only one such written instrument per unit;

(3) The covenants by the developer shall include all of the following:

(i) To each tenant household a right of first refusal to purchase a unit at a price and tmder the tenns and conditions set forth in the application, including, for each unit or type of unit, the selling price, minimum down payment, closing or other incidental costs, if any, terms of financing the balance (including the rate of interest, maximum term of the mongage, monthly cost of the principal and interest, and provisions for prepayment and refinancing), estimated propeny taxes for the next sua:eeding full tax year, and monthly maintenance charges for the first year (subject to change thereafter only by majority Vote of. the owner's association); and

(ii) To each tenant household, which within a reason· able stated time does not exercise its preemptive right, a right to continued tenancy for a minimum period of five (S) yca?S at a rental rate not to

. exceed that in effect for the unit twelve (12) months prior to the date of conversion increased by no more than the annual percentage change in the residential rent component of the San Francisco/Bay Area All Urban Consumer Price Index; and

(4) The use permit is subject to the finding by the Pla?lning Commission that the public interest is better served by such conversion.

(b) An application processed under. this section shall be subject to the conditions set forth in subsections (1) through (12) of subsection (b) of Section 10.7 .06 of this chapter.

(c) The covenants required by this section shall be incorporated in Conditions, Co~ants, and Restrictions (CC&.R's), which CC&:R.'s the Town has the right, but not the duty, to enforce, including the recovery of attorneys' fees and coun casts. (§1

1, Ord. 783, eff. May 8, 1980)

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DATE: March 7, 1996

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TOWN OF SAN ANSELMO TOWN COUNCIL STAFF REPORT For the Meeting of March 12, 1996

TO: Mayor and Members of the Town Council

FROM: Wayne T Bush, P.E., Director of Public Works

SUBJECT: Appeal of Denial of Heritage Tree Removal Permit

RECOMMENDATION

That the Town Council consider the appeal of l.,en Poli, 30 Florence Avenue, to staffs denial of a heritage tree permit application.

BACKGROUND

On January 10, 1996, Mr. Len Poli, owner of 30 Florence Avenue, applied for a permit to remove a valley oak from his property. The tree, which measures 168 inches in circumference, is protected by the Town's Heritage Tree Ordinance.

Mr. Poli's grounds for the request were based on an arborist report by Sam Hernandez of Pacific Slope Tree Company, dated January 1, 1996 (attached). The report indicated that the tree is vigorous, but has lost 2/3 of the top and several large limbs. The remaining limbs are very long and heavy and are overhanging homes and power lines,· and the tree has become dangerously unbalanced. Mr. Hernandez considered pollarding, an aggressive pruning method, but recommended in favor of removal.

Pursuant to the ordinance, staff conducted . noticing to all properties within 300 feet of 30 Florence Avenue. Two neighbors filed written protests, and one neighbor wrote to support the application. In addition, some neighbors contacted Councilmembers and the press.

The neighbor next door to Mr. Poli at 24 Florence Avenue is extremely concerned about the tree. He is concerned for the safety of his family due to the tree's history of limb failure and overburdened limbs hanging over his residence. He has asked for the tree to be declared an emergency so that immediate removal may take place. Staff initially considered the emergency declaration, but rescinded it after hearing of the protests and viewing the tree.

Staff responded to the neighborhood issues by requesting the Town's staff arborist, Wayne Woodbury, provide his assessment of the tree. Mr. Woodbury stated in his report (attached) that the tree has a pronounced lean over a neighboring house, evidence of major damage, suffers from rot, borer infestation and weakly attached limbs. Mr. Woodbury concurred with the

applicant's arborist recommendation. Staff then met with representatives of the neighborhood at the site to evaluate the tree and hear their concerns. Two of the neighbors strongly felt that the tree could be saved. In deference to their position, they were advised that denial of the application would only be considered if they were to produce a report from a licensed arborist which could recommend a means to save the tree. ·

On January 29, a report was prepared by consulting arborist Kenneth Allen. Mr. Allen's report (attached) acknowledged the conditions noted in the applicant's report and the Town's report, and recommended a method of pruning to possibly salvage the tree. Mr. Allen's report admitted that the aggressive pruning would be severe, take away a major portion of the tree's aesthetic value, run counter to the standard practices which have· been developed within the aboricultural community, and might affect the health of the tree.

Mr. Woodbury wrote an assessment of the Allen report. He stated that at least 50% of the remaining crown would have to be removed to meet Mr. Allen's requirements and would almost certainly cause a decline in the tree's overall health; the tree would probably survive but be vulnerable. He concluded by stating that while the tree may be able to survive the pruning necessary to reduce the hazard of falling limbs, it may be better for the neighborhood and the community in the long run to remove it and replace it.

Based on the Allen report, staff modified the permit to be a permit to prune the tree, per Mr. Allen's guidelines. Mr. Poli appealed in his February 15 letter (attached). His grounds were the fear of liability and postponing the problem by compromising the tree.

Staff feels the tree is a hazard, albeit not an emergency, and that at the least, the limbs need to be removed as soon as possible. As for the aggressive pruning, this is a compromise to the neighborhood concerns, and without the neighborhood desire to salvage the tree at any cost, would be considered mutilation. However, this is now a · community issue, as either the aggressive pruning or the removal will meet the need to reduce the hazard.

Respectfully submitted,

a/7/' #.(_ Wayne T Bush, P .E. Director of Public Worksffown Engineer

February 15, 1996

To: San Anselmo Town Administrator and the Town Council From: Len Poli, Owner of property located at 30 Florence A venue

RE; Refusal of my application for a permit to cut down a tree on my property.

Dear Sirs,

I am hoping that you will see my points (below) and will direct the San Anselmo Public Works Department to issue a permit for the removal of an oak tree on my property.

Background: Prior to the December windstorms, I contracted \\'ith Mr. Trees (an arborist in town) to make an assessment on the health and safety of a large oak tree located on the southwest corner of my property. At thanime the tree was approximately 90 feet tall with a crown of over 100 feet wide. This tree leans significantly (I didn't measure but guess it to be about 20°) towards my neighbors' house ---Eric and Christine Lienxwiler. I was concerned that a storm might bring down significant portions of the tree onto both of our homes. After placing the work out for competitive bids, I contracted with Pacific Slope Tree Company to do the recommended pruning on December 14 artd 15.

However, the windstorm of Dec. 12th tore loose portions of two large limbs. The amount of downed wood was approximately 2 cords. These caused about $15,000 roof and room damage to my property and destroyed my tenant's car. The tree was significantly compromised and the center of gravity was changed.

I decided at that time to have the tree removed, as beautiful as it is. I felt that no level of liai,ility insurance would comfort me if that tree fell on the Lienxwiler's bedroom. They would surely suffer significant injury and quite possibly be killed.

I applied to the Town Public Works Department for a perm.it to remove the tree and was actually granted a permit However, on the day before the cuning crew anived, the Public Works people called a halt to the work and said it wanted to solicit comments from the surrounding neighbors. Two neighbors Aaron Crocker and T.A. Gibbs did not want the tree removed (neither of them would be affected if the tree fell). As a result the removal permit was denied. Instead a permit was issued for heavy pruning (more than 50%) was issued as a way of compromise. A qualified arborist can corroborate what might happen if more than 30% of a tree's growth regions are removed. I'm afraid that getting more arborists reports would parallel the testimony of DNA forensic experts in the O.J. case--you can always find professionals to support your position! The fact remains that this tree is dangerous and will fall, eventually, causing possible harm to someone.

I think this compromise is unfair to my position. I feel that if this pruning is done as per the Town's request, that we are only postponing the problem by severely compromising this tree. In fact, it may possibly set up liability problems for the Town as a result of this decision should the Lienxwiler's (or future owners) are injured or killed.

The paperwork for the application and the arborists' reports are in the hands of Mr. Bush's office.· Would it be possible to get copies from him---I'll be glad to pay any copying charges involved.

Thank you in advance for your thoughtful consideration of this request. Respectfully,

Len Poli (owner of the 30 Florence property) 4863 Grove Street _ Sonoma, CA 95476-6052

~ ~@[]O»TI@ FEB 2 2 1996

Town of San Anselmo

SAN ANSELMO PARKS DEPARfM·ENT

Wayne Woodbury Certified Arborist, WC-1942

January 31, 1996

Review of Arborist Kenneth W. Allen's Report dated 1/29/96 re: Valley Oak@ 30 Florence

Mr. Allen states "that if the tree were pruned in such a way that certain minimum requirements were met, it would be adequately safe". He goes on to say that the required pruning would be severe and that the tree's overall health might decline because of the pruning and damage done by the December storm. He concludes by stating that the tree would lose a major portion of its aesthetic value but that the tree would remain a "living entity".

Comments: I agree that very drastic pruning would be required to eliminate the safety hazards of the tree's present condition. At least 50%, and maybe more, of the remaining crown would have to be removed to fulfill the minimum requirements put forth by Mr. Allen. Together with the limbs lost in the storm, this would represent a loss of about two-thirds of the tree's canopy. Injury of this magnitude would almost certainly cause a decline in the tree's overall health. While the tree would probably survive for years, I think the key word here is "survive" - with these large wounds and loss of foliage the tree will be more susceptible to sunscald, decay, and boring insects.

No one likes to see large, old trees like this removed. Mature trees are a · . community asset. But maintaining a healthy urban forest doesn't always mean trying to

keep every old tree alive by any means. Trees have finite life spans and the continuity of the urban forest depends on older, sick or damaged trees being replaced. If the oak at 30 Florence is removed and replaced, in a few years there will be a healthy, truly vigorous tree there - instead of an old dying one (next to several equally old oaks).

Conclusion: While the tree may be able to survive a pruning that will reduce the hazard of falling limbs, it may be better for the neighborhood and the community in the long run to remove it and replace it.

PARKS OFFICE: 1000 Sir Franci5 Drake Boulevard San f.nse!mo. Cc.lifornia 94.960 ( 415) 258~4045

HAZARD EVALUATION OF A LARGE VALLEY OAK

(QUERCUS LOBATA) LOCATED ON THE PROPERTY OF MR. LEN POLI

AT 30 FLORENCE AVENUE IN SAN ANSELMO, CALIFORNIA

January 29, 1996

ID~@~D~@ JAN 3 O 1996

Prepared for rDWN OF SAN ANSELMO Dept of Public Works; a11d Planning

Mr.Thomas Gibbs 16 Florence Avenue

San Anselmo, CA 94960

by

Kenneth W. Allen Consulting Arborist

(ISA Certification: 1384)

75 Frances Avenue Larkspur, CA 94939

Tel/Fax (415) 925-0418

CONTENTS

SYNOPSIS .............................................. page 2

FACTORS TO CONS I DER •.••••••••....••.•••.•••.•••...•.•• page 3

MINIMUM PRUNING REQUIREMENTS .......................... page 6

1

SYNOPSIS

On January 24, 1996 I inspected a large valley oak (Quercus lob~ta) which is growing on the property of Mr. Len Poli at 30 Florence Avenue in San Anselmo, California. During the storm on December 12, 1995 several large branches were blown out of the tree's crown. It is clear to everyone involved that, as it stands, the tree poses an unacceptable degree of hazard.

The purpose of my inspection was to help determine whether or not it would have to be removed. The questions were: Could the tree be rendered adequately safe by pruning it? If it could be made safe by pruning, what sort of pruning would be required? What are the primary factors to consider in making a final decision as to whether to prune it or remove it?

My conclusion was that if the tree is pruned in such a way that certain minimum requirements are met, it would be adequately safe. Those minimum requirements are itemized on page 6.

In deciding whether to prune the tree or remove it, the following points are essential:

1. Pruning the tree would allow it to be preserved. It has been designated a heritage tree by the town of San Anselmo and is cherished by members of the immediate community.

2. The pruning which would be required would be severe. The tree would lose a major portion of its natural aesthetic value. The tree as a living entity, however, would not be lost.

3. It is probable that the tree would continue to survive for many years (perhaps even decades) after it is pruned. Due to the severity of the pruning and the damage which resulted from the December storm, however, it is possible that the tree's overall health might decline. Though very unlikely, it could even die.

4. If after being pruned it is left unattended, the tree's degree of hazard will gradually increase. It could, however, be kept acceptably free of hazard if it is inspected regularly and maintained as needed.

5. As is true of all large trees growing in the vicinity of persons and property, the only absolute guarantee of safety is removal.

2

FACTORS TO CONSIDER

1. This is a very large, old valley oak. Its diameter at breast height is 52 inches. Its overall health and vigor appear acceptable for a tree of its age, size and location.

2. The tree has a heavy lean toward the east. There is no evidence that the lean has increased within the last several years. Neither is there evidence that there is appreciable decay or disease in either the trunk or base of the tree. Without excavating the surrounding soil, there is nothing to indicate that there are structural problems with the root system. The surrounding soil appears stable. There is nothing to suggest that the tree is in danger of uprooting or that its trunk is in danger of breaking.

3. It is probable that the tree would continue to survive for many years (perhaps even decades) after it is pruned .. That, however, is not a certainty. Large, old trees react to drastic pruning differently than do smaller, younger trees. They have a much greater biomass to maintain relative to the area of their leaf surface. It is the leaf surface which allows a tree to produce the energy it needs through photosynthesis. Because of this ratio between biomass and photosynthetic capacity, removing portions of an older tree where foliage is located has a greater impact on its health than is the case with a younger tree.

The storm has already removed a major portion of the tree's foliage producing branches. The pruning which would be necessary to render the tree sufficiently safe would remove yet another large area of foliage producing branches. It is very possible that, after being pruned, the tree may begin to decline in overall health as a result. Another possible result of such a drastic pruning, though I think it is unlikely, is the death of the tree.

4. The crown of the tree overhangs power lines, Florence Avenue, the house belonging to the tree's owner and the house of the next door neighbor at 24 Florence Avenue. All of these potential targets are of concern.

5. The greatest concern, however, is the house at 24 Florence Avenue toward which the tree leans. The fear is not that the entire tree will fall: aside from the lean, there is little to suggest that as a serious risk. The concern is that a large branch or branches might fall onto the house.

There is a very large, high branch extending directly over the house. This branch has begun to decay in places. The owner of the house states that he cannot feel comfortable while at home, especially during heavy weather, knowing that

3

the branch is there. After considering all the factors, he has decided that he would like to see it either removed completely or shortened well back from the edge of his house. There is another large, high branch which extends toward the north over his back yard which he would also like to have ~ubstantially shortened.

6. During the December storm, several large branches were blown out of the crown. If the tree is pruned and the two branches overhanging the neighbor's property are removed or severely shortened, there will be very little remaining of the original crown. Furthermore, the branches which remain will no longer be protected from the wind by surrounding branches and, as such, will be more vulnerable to failure when the wind is high. To correct for this vulnerability the branches which remain should be adequately shortened to appropriate laterals and thinned.

7. Large splintered stubs, several with long sections of· ripped bark, still remain from the damage which occurred during the recent storm. These stubs need to be removed or shortened. Normally, stubs are removed. In this case, however, it may be preferable to shorten some of them to sound wood (wounds from ripped bark may, in some cases, be allowed to remain). The reason for this is that the remaining scaffold branches may be weakened by removing the stubs entirely. Also the stubs will, hopefully, not die back and will serve as a foundation for the sprouting of badly needed foliage.

8. To maintain power line clearance, a number of large branches have been drastically shortened over the years. Some of these branches exhibit considerable decay at the location of old pruning cuts. These branches should be examined and, if necessary, shortened, thinned or removed.

9. All deadwood over 2 inches in diameter and all branches left hanging by the previous pruning crew should be removed.

10. After such a severe pruning the major portion of its natural beauty never regain that beauty entirely. entity, on the other hand, will not

tree will have lost a and grace. It will The tree as a living be lost.

11. It needs to be recognized that the type of pruning recommended here runs counter to the standard practices which have been developed within the arboricultural community. If the tree is pruned, the pruning should be carried out under the supervision of a· certified arborist who will adhere to as many of the accepted standards as possible within the constraints herein imposed (refer to ISA Pruning Standards and ANSI Standards A300, both of 1995.) The arborist should also conduct an aerial inspection of the

4

tree's crown to ascertain whether or not defects exist which are not obvious from the ground.

12. The tree's degree of hazard will gradually increase if, after being pruned, it is left unattended. Problems such as the extension of wood decay and the weakness of sprout growth will become safety factors. The tree could, however, be kept acceptably free of hazard if it is inspected regularly and maintained as needed.

13. As is true of all large trees growing in the vicinity of persons and property, the orily absolute guarantee of safety is removal.

5

..

MINIMUM PRUNING REQUIREMENTS (derived from the previous section)

1- A very large, high branch overhanging the house at 24 Florence Avenue should be removed or pruned back to a minimum of 5 feet beyond the edge of the roof of the house.

2. A very large, high branch overhanging the back yard of 24 Florence Avenue should be removed or shortened a minimum of 10 feet.

3. Any branches which are newly exposed to the wind as a result of having adjacent branche~ removed (either by the December storm or by pruning) should be shortened as necessary to adequate laterals. Any dense areas which offer excessive wind resistance should be thinned.

4. Large splintered stubs, several with long sections of ripped bark, still remain from the damage which occurred during the recent storm. These stubs need to be removed or shortened. Normally, stubs are removed. In this case, however, it may be preferable to shorten some of them to sound wood (wounds from ripped bark may, in some cases, be allowed to remain). The reason for this is that the remaining scaffold branches may be weakened by removing the stubs entirely. Also the stubs will, hopefully, not die back and will serve as a foundation for the sprouting of badly needed foliage.

5. To maintain power line clearance, a number of large branches have been drastically shortened over the years. Some of these branches exhibit considerable decay at the location of old pruning cuts. These branches should be examined and, if necessary, shortened, thinned or removed.

6. All deadwood over 2 inches in diameter and all branches left hanging by the previous pruning crew should be removed.

7. It needs to be recognized that the type of pruning recommended here runs counter to the standard practices which have been developed within the arboricultural community. If the tree is pruned, the pruning should be carried out under the supervision of a certified arborist who will adhere to as many of the accepted standards as possible within the constraints herein imposed (refer to ISA Pruning Standards and ANSI Standards A300, both of 1995.) The arborist should also conduct an aerial inspection of the tree's crown to ascertain whether or not defects exist which are not obvious from the ground.

8. The tree's degree of hazard will gradually increase if, after being pruned, it is left unattended. Problems such as the extension of wood decay and the weakness of sprout

6

growth will become safety factors. The tree could, however, be kept acceptably free of hazard if it is inspected regularly and maintained as needed.

7

\'\ ~ LJ. ~'\-Kenneth W. Allen Consulting Arborist

January 29, 1996

. .

. . ..

January 1, 1996

Report for Valley Oak (Quercuslobata) located in front of30 Florence, San Anselmo CA. . The measures 168 inches in circumference its 140 feet tall and has a spread of 70 + feet . The tree is vigorous , however it has lost two thirds of the top and several large limbs due to the storm on the 11th of December. The remaining limbs on the tree are very long arid heavy and ar~ over hanging homes af?.d power lines.

Alternative pruning for this tree would require polarding , A procedure not recommended by this arborist. Due to the damage done by the storm this tree has become dangerously unbalanced and susceptible to multiple limb failures .

My recommendation is for this tree to be removed .

Sam Hernandez ISA.# 1000

P.O. BOX 420 • BOLINAS, CA 94924 • (415) 868..0380

SAN ANSELMO PARKS DEPARTMENT

Tree Evaluation

Evaluation by: Wayne C. Woodbury Certified Arborist WC-1942

Location of Tree/ Address: 30 Florence Ave. Type of Site -- Private residential

Date: 1/22/96

Tree(s): Application has been made to remove I Valley Oak (Quercus lobata). The subject tree has a pronounced lean toward the southeast, over a neighboring

house. This tree shows evidence of major damage from recent storms, having lost several large limbs. Previously broken and/or pruned branches have allowed rot, as well as some borer infestation, to be introduced into the scaffolding of some major limbs. In addition, there appear to be several large, weakly attached limbs high in the tree

Conclusion: This is an old tree that appears to be past its prime. Several large limbs have been removed in the past. The evidence of rot, borer infestation, and weakly attached branches justify the safety concerns of the owner and neighbors. It is recommended that the permit to remove be approved.

PARKS OFFICE: 1000 Sir Francis Drake Boulevard San ,A,nselmo, California 94960 (415) 258-4645

RE: 115 San Francisco Boulevard parking permit appeal

Full staff report from the Police Chief to be distributed Monday, March 11, 1996.

8.

SAN ANSELMO POLICE DEPARTMENT INTER-OFFICE MEMORANDUM

DATE: Jan. 24, 1996

TO: Beth Pollard, Town Administrator

FROM: Bernie Del Santo, Chief of Police

SUBJECT: Application for night parking, 115 San Francisco· Blvd.

Upon checking the residence it was determined that the garage has been converted to other use. I am assuming it is living quarters. As always, I checked with planning and public works to see if the Town issued a permit to convert the garage and no permit was requested or issued. Application was denied on the grounds that the garage has been converted to other use.

- -!:· ·-r,,-/---·

January 18, 1996

San Anselmo Town Council doTownOerk 525 San Anselmo Avenue San Anselmo CA 94960

Re: Appeal of All Night Parking Perinit Denial

San Anselmo Town Council:

Lisa Formichi P.O. Box 2448

San Anselmo, CA 94979 415.456.5095

I am appealing the January 9, 1996 denial of my application for an all night parking permit. I rent a room in the house located at 115 San Francisco Boulevard, San Anselmo. When I called to inquire as to the reason for my denial, I was told that because I am a· renter, more stringent on-site parking requirements apply. While I understand a strict application of these parking provisions resulted in my denial, I appeal to the Town Council for consideration of my special circumstances. ·

Since I cannot park in front of my residence and I arrive home after dark, I must park on a small side street, Veterans Way, which is unlit and adjoins a public park. (Please see my original application, a copy of which is attached, which includes a description of my concerns.) I am a very diminutive female person and genuinely fear that having to park in this dark location on a regular basis is unsafe. To my knowledge, the existing parking ordinances do not touch on safety considerations. Therefore I respectfully request you consider my specific concerns regarding my personal safety. Thank you.

~ectfully sub~tted, ·, .

a-~ 111. r~~ Lisa M~ Formichi ·

~C§@@D~@ JAN 1 9 1996

Town of San Anselmo

TOWN OF SAN.ANSELMO 525 SAN ANSELMO AVENUE

SAN ANSELMO, CALIFORNIA 94960 I

APPLICATION FOR ALL NIGHT STREET PARKING PERMIT-(HARDSHIP BASIS ONLY) YR 1b

NAME Lis:s Forrnichi DATE January j, 1996

ADDRESS 115 San Francisco Boulevard, San Anselmo PHONE(H) 456-5095

VEHICLE: (make) Toyota MODEL Celica Supra

LICENSE. ___ l_N_N_T_1_6_7 ________ _ COLOR. ___ a_l_a_c_k ____________________________ ~

Number of residents w/driver's license 4 VERIFICATION (Office Use)

( -~

Number of vehicles on the premises _____ 2 ____ 1A_r_,,6...,1t-; J.,,,/.·t ~..;~/ <f i./t:'t-t:d"$) signed __________________ __

Number of parking spaces on premises. __ __.... ______ _

Vehicle regularly used for Transportation to work

Special circumstances/hardship Please see attac.hed

can another vehicle be displaced without equal hardship ?

YES ______________ __ NO __ .M.-________ __

Has garage or other parking space been converted to other use?

YES __ ___..x ___________ __ NO ______________ __

I ·.HA VE READ AND UNDERSTAND THE

1. AFFIX PERMIT TO LEFT SIDE OF REAR BUMPER (NO EXCEPTIONS) 2. PERMIT VALID AT ADDRESS SHOWN ON APPLICATION ONLY 3. CITATION(s) MAY BE ISSUED AND PERMIT REVOKED IF VEHICLE IS PARKED ELSE­

WHERE OR IF ANOTHER LAW IS VIOLATED (LESS THAN 12FT CLEARANCE, PARKED IN DRIVEWAY I RED ,ZONE' CROSSWALK I ON SIDEWALK I PLANTER STRIP I ETC. ) .

4. ANY VEHICLE PARKED ON THE STREET FOR 72 OR MORE CONSECUTIVE HOURS MAY BE TOWED.

5. DENIAL OF A PERMIT MAY BE APPEALED TO THE TOWN COUNCIL c/o TOWN CLERK, IN WRITING, STATING SPECIFIC GROUNDS OF THE APPEAL, WITHIN 10 DAYS OF NOTICE OF DENIAL.

**************************************************************************** OFFICE USE.ONLY

PERMIT: ISSUED __________ __ DENIED----------------- DATE'----------------~

REASON FOR DENIAL'----------------------------------------------'-------------

,. '

Application for All Night Street Parking Permit 1996 Lisa M. Formichi, 115 San Francisco Boulevard

January 8, 1996

I am a new resident at 115 San Francisco Boulevard and a lifelong San Anselmo resident. (A copy of my rental agreement is attached.) While I have been informed by my landlord, Dian Allen, that I may legally park overnight on Veterans Way, a small side street off of San Francisco Boulevard, I am requesting an all night street parking permit on a hardship basis for the following reasons:

I am a very small female (4'10", 106 lbs.) and I am required to work hours which often result in my arriving home after dark. Veterans Way is a small unlit street which abuts a public park, "Memorial Park." I am concerned for my personal safety having to park in this dark area near a public park on a regular basis. The poor lighting greatly diminishes my ability to be aware of my surroundings, and, particularly because of my diminutive stature, I fear if I were attacked I would be easily overpowered.

If I were allowed to park overnight on San Francisco Boulevard near my residence, however, I believe these concerns w:ould be greatly alleviated. San Francisco Boulevard is well lit with overhead street lights and sidewalks. Additionally, it is a very wide street on which two-way traffic can easily pass even with cars parked on both sides. For the ·foregoing reasons I respectfully request your favorable consideration of my application.

Respectfully submitted, .J -7 .

o(~ ·0. -~~/;{. Lisa M. Formichi

Peter Breen Mayor

Jeff Kroot Vice-Mayor

Lisa Formichi P.O. Box 2448 San Anselmo, CA 94979

Dear Lisa:

Town of San Anselmo 525 SAN ANSELMO A VENUE

SAN ANSELMO, CA 94960

(415) 258-4600 - FAX (415) 454-4683

March 4, 1996

Paul Chignell Councilmember

Judith Hodgens Councilmember

Tim Yarish Councilmember

As we discussed, I have scheduled your appeal of the parking permit for the Council agenda of March 12, 1996. The item follows approximately two to three public hearings on the agenda; I estimate it will be taken up at about 10:00 p.m.

In advance of the meeting, the Council will receive a copy of your appeal, and a staff report on the reasons that your permit application was denied. At the meeting, Police Chief Del Santo and/ or I will summarize the appeal for the Council, which will be followed first by Council questions of staff, and then an opportuIµty for you to make a statement - if you wish. Council may have some questions of you, and other people in attendance also may speak.

In making a decisioi;t on permit applications, the Town staff is required to stay within the criteria established by the Municipal Code. A copy of the code section regarding overnight permits is attached. In reviewing your application materials, it occurred to me that you may not be aware that the code specifically disallows the issuance of a permit wheri a garage has been converted without the permission of the Town - which is the case on the property where you live. While the Council could in theory not abide by its permit regulations, it would be unusual for that to happen.

What I am trying to say is that while any action of staff may be appealed, and there is always the possibility that Council will overturn the staff action, the Municipal Code does not provide for issuing a parking permit under your circumstances. You have every right to pursue your appeal, but I do not want to mislead you with the impression that your chances are good that your permit will be granted just by pursuing an appeal.

Ms. Formichi March 4, 1996 Page2

' (I appreciate that you do not want to walk any distance in the dark. I am wondering if there is someone else in the house where you live who could park in the Veteran's Way lot, and allow you a space in the driveway?)

I will be out of town on family business until Friday, March 8. Please feel free to leave me a message on my voice mail if you have any questions, or wish to continue your appeal to another meetin& such as one at which it could be heard earlier on the agenda.

Sincerely,

Beth Pollard Town Administrator

Attach: Municipal Code Section ~ 'S". J-Z.O/

§ 3-5.1107 SAN ANSELMO MUNICIPAL Cooe § 3-5.1207

( d) No person shall stop, stand, or park any vehicle exce?t a bus in a bus zone. (§ 81, Ord. 452. as amended by§ l, Ord. 802, eff. June 11, 1981)

Article 12. Stopping. Standing. or Parking Restricted or Prohibited on Certain Streets

Sec. 3-5.1201. Authority. The Traffic Saiety Committee may regulate the parking of vehicles in

the Town and may limit the parking time on any public street, or portion thereof, and on public parking lots, regardless of district or zone, for such periods of time as sh.all be deemed appropriate. (§ 82, Ord. 452, as amended by § 1, Ord. 802, eff. June 11, 1981)

Sec. 3-5.1202. Parking time limited in central traffic district. (§ 83, Ord. 452; repealed by§ l, Ord. 802, eff.June 11, 1981)

Sec. 3-5.1203. Parking time limited in busine$ districts. (§ 84, Ord. 4S2;repealed by§ l, Ord. 802, eff. June 11, 1981)

Sec. 3-S.1204. Parking time limited on certain enumerated. streets.

(§ 85, Ord. 452; repealed by § 1, Ord. 802. eff. June 11. 1981)

Sec. 3-S.1205. Stopping. standing, or parking prohibited during certain hours on certain streets.

(§ 86, Ord. 452; repealed by § 1. Ord. 802, eff. June 11. 1981)

Sec. 3-5.1206. Parking prolul>ited at all times on certain streets~ (§ 87, Ord. 452; repealed by § l, Ord. 802, eff. June 11, 1981)

~=~~~:J.---...... night parking prolul>ited without pennit. No person shall stop, st.and. or park a vehicle on any street for a

period of time long=r than thirty (30) minutes between. the hours of 2:00 a.m. and 6:00 a.m. of any day, unless a valid cunent overnight st~t parking pennit has been issued and is affixed to the vehicle. A petmit shall be issued under subsection (a). (b). or (c) of this section upon an application and fee payment provided no other law would be violated by parking so permitted.

(a) Guesr parking. The Chief of Police shall issue a permit for . ovemight guest parking. for not to exceed seven (7) days, upon an

Aecrint Ne. 41 ·February 28, T983

90

(

··= ..

§ 3-S.1207 SAN ANSEL.MO MuN1c1PAL Cece § 3-S.1200

application by a resident showing the mu:ne of the guest, the vehicle description and license number, and the address of the applicant.

(b) DWbled vehicle. The Chief of Police shall issue a permit, for one night oniy, upon an application by a resident showing the vehicle dcscrtption and license number, the address near which the vehicle is parked, and the reason why the vehicle c:innot be driven.

(c) Hardships. The Town Clerk shall issue a pe:mit for overnight street parking, for a period of one or more months, not to exceed twelve (12) months, upon the verification of an application by a resident showing:

( 1) The vehicle description and license number; (2) The address of the applicant; (3) That the vehicle is needed regularly and the need cannot

be met by other means of transport or by parking the vehicle remotely; ( 4) That no off-street parking space is available for the

vehicle on the premises occupied by the resident; ---y ( S) That garage or other parking space has not been

converted to or placed in other use without Town permission; and ( 6) That another vehicle regularly parkt:d on the premises

camiat be displaced without equivalent h.miship. ( d) Pmnit fees. Overnight street parking fees shall be determined

by the Council by resolution. (§ 88, Ord. 4S2, as amended by Ord. 834, en.January 13, 1~83)

Sec. 3-5.1208. Parking space markings. The Traffic Engineer is hereby authorized to install and mainWn

puking space markings to indicate parking spaces adj3c:nt to curbings where authorized parking is peanitted. When such parking space markings are placed in the highway, subject to other and more restricted limitations,

Reprint Na. 41 ·February 28, 19~

90-1

.;

March 7, 1996

San Anselmo Town Council do Town Clerk 525 San Anselmo Avenue San Anselmo CA 94960

Re: .Appeal of All Night Parking Permit 115 San Francisco Boulevard

San Anselmo Town Council:

Lisa Formichi P.O. Box 2448

San Anselmo CA 94979 415.456.5095

I recently received a letter dated March 4, 1996 from Beth Pollard, Town Administrator, regarding the appeal of the denial of my request for an overnight parking permit. In the letter she expressed the opinion that there is the strong likelihood of my appeal being denied on the basis that the garage part of my residence had, at some point, been converted to another use. She also asked if there was someone else in the house who could park on Veterans Way without equal hardship. Unfortunately, I have been told by the property owner and principal resident that the only parking available to me is on Veterans Way, a small side street without lighting which adjoins a public park. The two onsite parking spaces are reserved for the two primary residents, a mother and daughter, who would be subject to the same safety concerns I've expressed.

While I found Ms. Pollard's letter very discouraging, I am nevertheless in hope that the appeals process is a remedy available for consideration of compelling circumstances NOT covered by the very limited scope of the ordinance. If the garage was converted to another use, it does not seem fair to deny me an overnight parking permit due to a property owners past actions. I grew up in San Anselmo. Do I not also have the separate right as a resident, albeit a non-property owning resident, to reasonable use of the public streets AND fair consideration of my request to park my vehicle overnight near .my residence thus alleviatingmy concerns for my personal safety?

Since a strong part of the intent of the overnight parking ordinance must be to uphold and enhance public safety, is not my concern for my safety as a small female person having to park in a dark, remote locale every night also to be given weight in considering my appeal ? Furthermore, practically considered, I submit that having four residents in

a single family dwelling, two of whom have parking available onsite, and two of whom do not (only one is applying for an overnight parking permit), does not pose an undue parking burden on San Francisco Boulevard, a very wide, flat street with ample public parking available both day and night. Additionally, its great width allows for the easy passage of emergency vehicles . . I believe that granting me the right to obtain an overnight parking permit does not violate the intent of the ordinance, nor would it pose any burden to the Town of San Anselmo or my neighbors on San Francisco Boulevard. For the foregoing reasons I respectfully request the Council's reasonable and fair consideration of the concern I've expressed for my safety upon which I base this appeal.

Respectfully Submitted,

K~ 7~~~-Lisa Formichi

\:; - - .,

TOWN OF SAN ANSELMO Staff Report

March 1, 1996

For the meeting of March 12. 1996

TO: Town Council

FROM: Beth Pollard, Town Administrator

SUBJECT: MEASURE G MONITORING COMMITTEE

RECO:MrvIBNDATION

1. That Council establish as the workplan of the Measure G Monitoring Committee the review of and report to the Council on:

[ a. The Measure G Capital Improvement Programs for consistency cc .. :-f. with the prioritization principles of safety, liability, and cost benefit. .f, lfl 4

"

b. The Measure G bond sales, investments, and accounting. c. The communication efforts to inform residents about Measure G.

2. That the two Councilmembers on the Committee be non-voting, ex-officio members.

3. That the members of the Committee be charged with considering the needs and interests of the community as a whole, above the needs and interests of their property and/or neighborhood. ·

BACKGROUND

Through Resolution No. 3321, Council established the Measure G Monitoring Committee. The purpose of the committee is to monitor the implementation of the Measure G general obligation bond program for improvements to San Anselmo's streets, storm drains, and library building, and its financing, construction, and public information elements.

The charge to the committee was to issue public reports summarizing the progress of capital improvement projects funded by Measure G, the sale of general obligation bonds, and the expenditure of funds. Two Councilmembers were included in the membership of the committee.

Last month, Council appointed the committee members and Council representatives - Councilmembers Jeff Kroot and Tim Yarish, and is now seeking to further clarify the work to be undertaken by the Committee.

DISCUSSION - CHARGE

Councilmembers Kroot and Yarish, Committee Chair John Barrows, and slaffhave met to develop a recommendation for Council on the committee's work program. It was the consensus of this steering group that the committee work program include:

I. Review of the Capital Improvement Plan for consistency with the prioritization principles of Measure G.

The recommendation is that the Committee review the final draft Capital Improvement Programs, as they are developed, for consistency with the principles of safety, liability, and cost benefit.

When the Measure G bond program was being developed, projects were proposed for inclusion in the program on the basis of prioritization principles, which essentially were safety, liability, and cost benefit. Staff prepared a preliminary draft three-year Capital Improvement Program (CIP) based on these principles, prior to the elections on the measure.

The preliminary draft CIP is now being analyzed, verified, and refined into a final draft. This work includes field analysis for unknown or changed conditions, defining more clearly the scope of work, and planning for coordination with utility districts' work. The final draft is expected to be ready this month, for public hearing.

The document that the Committee would receive at the end of this month would describe the proposed projects for the next three years: their cost, whether the work coincides with other pavement, drainage, or utility capital projects, and the problems the work seeks to correct. (There will be more detail on Year One projects, than Years Two and Three; this will continue to be the case as long as the Town maintains a three-year CIP format.) The committee could review the recommended program, and comment to Council on whether it complies with the prioritization principles of safety, liability, and cost benefit.

Since Year One projects are on a rigorous timeline for design and construction in 1996, the steering group recommends that the committee place less emphasis on the Year One program than later year programs. In the interest of time and application of objective standards, the steering group recommends that the committee focus. its attention on the projects that have been identified by staff on the basis of engineering criteria and the prioritization principles, rather than itself reviewing all the pavement and drainage needs in town and serving as a prioritization committee.

2

I ...

Through its review of each CIP as it is developed, the Committee will become familiar with the scope of pavement and drainage needs in town, the types of solutions being proposed, and how they meet safety, liability, and cost benefit concerns.

2. Review of the Measure G bond sales and· accounting.

The recommendation is that Committee review information on completed and proposed sale of bonds, the investment of funds, and the accounting of project expenditures.

There has been a sale of one general obligation bond issue of$2,125,000. The next issue is anticipated to be sold in 1997. Project expenditures began with the digout program, and will continue for approximately ten years until all $10.8 million has been spent.

;.

The Committee would include in its reports to the public relevant information about the bond sales, investment of the proceeds, and the accounting for expenditures.

3. Review of the communication efforts to inform residents about Measure G.

The recommendation is that the Committee monitor the success, failure, and adequacy of communication with the public about Measure G, and advise staff and the Council about reasonable changes that could enhance the public's understanding.

The Committee itself will be involved in communication with the public, through the release of its reports; these reports are to be issued semi-annually in the first two years, and annually thereafter. These reports would include information on projects completed, in progress, and proposed; the bond revenues and expenditures; and efforts to keep the community informed.

In addition, press releases, public notices, and signs are being used to apprise the public of Measure G progress.

DISCUSSION - COMMITTEE MEMBERS

Council Membership

The Committee as currently composed includes two Councilmembers. In some instances, the Councilmembers will find themselves in the position of having two roles: Committee member and Council member. Other than ad-hoc and inter­jurisdictional committees, there are no other standing Town.committees that include two Councilmembers.

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The steering group recommends that the Councilmembers be non-voting, ex­officio members. In this capacity, the Councilmembers could participate as a committee member, but not be in a position of voting twice.

Community vs. "district" interests

The steering group recommends that part of the Council's charge to the committee members be to view Measure G from a broad perspective. In other words, that the Council make clear to the Committee that individual members should look outside the interests of their property or neighborhood, and consider, in balance, the broader community needs and interests.

CONCLUSION

The first meeting of the Measure G Monitoring Committee is scheduled for Monday, March 18, at 7:30 p.m. The agenda for this meeting will include orientation, scheduling, and establishing a workplan. Any decisions from this Council meeting will be forwarded to the Committee.

Respectfully submitted,

Beth Pollard Town Administrator

c: John Barrows, Measure G Monitoring Committee Chrur Wayne Bush, Public Works Director

Attach: Resolution No. 3321

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RESOLUTION NO. 3 3 21

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO ESTABLISHING A MEASURE G MONITORING COMMITTEE

WHEREAS, a $10.8 million general obligation bond program, known as "Measure G" to finance improvements to streets, storm drains, and the library building was approved by more than two-thirds of San Anselmo voters on June 6, 1995; and

WHEREAS, the significance of the program warrants appointment of a committee to monitor and report on progress in implementation of the bond program,

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town Council establishes a Measure G Monitoring Committee, as follows:

1. Purpose: To monitor the implementation of the Measure G general obligation . bond program for improvements to San Anselmo's streets, storm drains, and library building, and its financing, construction, and public information elements.

2. Charge: To issue public reports summarizing the progress of capital improvement projects funded by Measure G, the sale of general obligation bonds, and the expenditure of funds.

3. Composition: a. Two Council members b. Five to six other members of the public, with a range of skills, knowledge,

and experience in the following areas: • Finance (preferably public finance) • Engineering and/or construction (preferably road and/or storm drainage

projects) • Public relations and communication • Familiarity with various aspects of the San Anselmo community

c. The Town Administrator as a non-voting, ex officio member and primary staff liaison, with the Public Works Director or his/her designee providing assistance.

4. Meeting schedule: No less than annually, with the number.of meetings as needed to meet the product requirements.

5. Product: A semi-annual report in the first two years, and an annual report thereafter.

6. Selection: An open application process, with applications submitted to the Town Council for its interview and appointment.

7. Terms of office: Four-year terms, with the first appointment a mix oftwo-year and four-year terms to allow for staggered expiration.

8. Sunset: The committee shall be in existence until final expenditure of Measure G bond proceeds.

I hereby certify that the foregoing resolution was duly passed and adopted by the San Anselmo Town Council at a regular meeting thereof held on the 12th day of September; 1995, to wit:

A YES: Breen, Chignell, Kroot, Hodgens, Yarish

NOES: (None)

ABSENT: (None)

C~ .J \::J:~-r--ATTEST: ~,_, ~

Town Clerk

J' ·-· . ../ -TOWN OF SAN ANSELMO

TOWN COUNCIL STAFF REPORT

For the meeting of March .. 12, 1996

TO: Town Council

FROM: Lisa Wight, Associate Planner ·

SUBJECT: Appeal of Planning Commission denial of a 6' rear yard variance to construct a garage; office, and master bedroom within 14' of the rear property line.

RECOMMENDATION

Town Council deny the appeal and uphold the Planning Commission's denial of V-9553. .

Applicant/Location

Michael and Mary O'Brien, 40 Mountain View Avenue, A/P 5-223-17

Appellant

Same

Applications

A 6' rear yard variance to construct a garage, office, and master bedroom within 14' of the rear property line.

I. EXISTING CONDITIONS

Please refer to the Planning Commission staff report dated F~bruary 5, 1996.

On February 5, 1996, the Planning Commission denied this project without prejudice, noting their inability to make the finding of special circumstance.

The applicants appealed the Planning Commission's determination on February 8, 1996.

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II. REQUEST/PROJECT DESCRIPTION

There is an existing 13' wide by 22' deep attached garage and a 1 O' wide by 20' deep carport attached to the garage. Plans are to remove the existing structures and construct a family room addition and an office (in the rear area of the garage and carport with a rear addition) and construct a new two car garage (in the front area of the garage and carport with a front addition). This new construction will necessitate a 6' ·rear yard setback variance. The rear property line is parallel to the side wall of the garage. The Mountain View Avenue frontage is considered the front property line (because it is the shortest street frontage).

By pushing the parking structure towards the front property line, the driveway is reduced by 4' in length. This is particularly important for the portion of the driveway in front of the existing carport, which is currently a legal size, tandem parking space. The area in front of the existing garage is already substandard in its present dimensions.

Ill. ANALYSIS

At present the carport structure is attached to the solid garage wall on the west side, has an open lattice on the north side, and is open on both the east and south sides. The new office/garage structure will be 3' to 5.5' higher than the existing carport structure and the open lattice will be replaced with solid walls and windows facing both the east rear property line and the north side property line.

The existing carport encroaches into the side yard setback, but it is currently a low, open structure, similar to a patio cover. When it is replaced with a solid wall, and a higher and larger structure, it will be more visible to the neighboring dwelling. The easterly neighboring dwelling has several windows facing this property and is located within 20' of the existing carport where the new construction is proposed. The property owner of this neighboring dwelling has expressed her opposition to the proposal for her belief that it will result in a decrease in light and privacy to her property.

The on-site parking currently conforms to the Code required minimum of 2: 9' by 19' on-site parking spaces on this property. In addition, there is 1: 9' by 19' tandem driveway parking space in front of the carport, and 1 : substandard tandem driveway parking space in front of the garage.

Although guest parking is not a Code requirement, it is desirable. Expanding the parking structure in the driveway reduces the length of the driveway on the property for guest overnight parking from 21' to 16' (Code parking space length: 19'). When usable on-site parking is reduced to a substandard size, it can ultimately result in persons using their landscaped areas to accommodate additional parking as additional family members have vehicles. It also opens the possibility of added pressure in the future to eliminate the overnight parking law, which has the potential to have an adverse visual and safety impact on neighborhoods.

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Staff Response to Appeal

The appellants' comments are in italics, following by staff's response in normal type.

1. "The Planning Commissioners spoke very positively about our project. Although our house clearly fronts on Rivera, by ordinance Mountain View must be considered the front yard. The Commissioners felt the Ordinance was in error and that they could support the project if Rivera were the front yard, but for "regulatory reason$" they could not. Their comments were that this is a project that should be decided by the Council, hence our appeal."

The suggestion that Rivera Street should be the front property line, rather than Mountain View Avenue, is not relevant for this particular property. ·The dwelling currently encroaches into all four property line setback areas, i.e., within 12' of both Mountain View Avenue and Rivera Street, and within 14' of the property line parallel to Rivera Street, and within 8' of the property line parallel to Mountain View Avenue. Because Mountain View Avenue is the shortest street frontage, it is considered to be the front property line by Code.

2. "The variance is for the reconstruction of a dilapidated carport into an enclosed garage and a small home office. Although the code calls this a rear yard variance, the setback in question is in fact a side yard (8' setback required). Our construction comes no closer to the property line than the existing carport (14' to 16?."

It is true that the variance is for the reconstruction of a carport into an enclosed garage and a home office. However, the subject property line is indeed a rear property line, and not a side property line. Because the new construction will be higher, longer, and have solid wall construction, it will have a different impact than a low lattice carport. This property is significantly larger than the contiguous property known as 30 Rivera Street.

3. "Our proposal is the most benign way to do this addition. The variance requested is for a small addition on the first floor and, because of existing planting and a fence, is hardly visible to the neighbor. It encloses an unsightly carport into an enclosed garage. There is no detriment to any neighbor."

There are feasible alternatives to this proposal, including: 1) maintain the design and dimensions of the existing carport (rebuild in kind with a setback variance); AND 2) towards Rivera Street expand only the existing garage, as proposed (because this portion of the driveway is already substandard for a parking space and this does not necessitate a variance); AND 3) expand the family room even further to the rear over the existing patio and incorporate the office with the family room. This suggestion would maintain the existing parking, which provides for guest parking, and still provide an office and family room expansion.

IV. .RECOMMENDATION

Denial of the appeal of the Planning Commission's denial of V-9553 on the grounds that the findings of special circumstance and no adverse impact cannot be made.

Should the Town Council grant the appeal or approve a modified project, a condition of approval should be that the driveway and carport parking area be paved with an all­weather surface acceptable to the Town Engineer. The following findings shall be made in order to approve the variance:

1. Due to special circumstances applicable to the property, including size, shape, topography, location, or surroundings, the strict application of the controlling zoning ordinance or regulation deprives such property of privileges enjoyed by other property in the vicinity and under an identical zoning classification, and the granting of a variance will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated.

2. The granting of the variance, under the circumstances of the particular case, will not materially affect adversely the health or safety of persons residing or working in the neighborhood of the property or the applicant and will not be tjetrimental to the public welfare or injurious to property or improvements in such neighborhood.

Prepared by:

~Wu urrf'5 Lisa Wight Associate Planner

attach/December 18, 1995 staff report

cc: Michael and Mary O'Brien Jeff Kroot.

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TOWN OF SAN ANSELlVIO

VA2I.:.N·:~ -AJCITI2N - 40 .1.'IOUNTAIN VIEW AVE. ~J!A_qy ANJ ".UCHAET.., 0' 3R::EN

I OPPOSE THE ADDITION ~o 1r~E HOUSE AT 40 ~OUNTAIN VIEW AVENUE l\'HICH REQUI~ES A 6?:'. 'f ARIANCE. THIS WI"LL ~IIAKE ·rH~ DWE:SLING NOT iliIEET CITY CODES ON THREE SIDESOF THE PROFERTY, OR REQUIRE A CHANGE OF CODE 3Y THE CITY COUNCIL.

I FEEL IT 'l/OULD B2: A DET!tI:1iSNT TO THE N~IGHBOHHOOD.

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TOWN OF SAN ANSELMO 525 San Anselmo Avenue

San Anselmo, CA 94960-2682 ( 415)258-4600

Appeal Fee: Noticing Fee: Total Fee

APPEAL TO THE TOWN COUNCIL OF ADMINISTRATIVE OR PLANNING COMMISSION ACTION

Name: Michael and Mary O'Brien Daytime Phone: 4 5 7 - 3 2 5 8

Appellant's Address: 40 Mountain View, San Anselmo, CA 94960

Address of Subject Property (if applicable): __ 4_0_M_o_u_n_t_a_i_n_V_i_e_w ___ _.__ __ _

Date of Action: February 5, 1996

Action being appealed: Planning Commissions denial (without prejudice) of V-9553

Reason(s) you are appealing the action: ----------------

SEE ATTACHED

'1#1ueftJ~ Signature of Appellant

February 8, 1996 Date

An appeal must be filed with the Town Clerk within ten days of the Planning Commission action or receipt of written notice of the administrative action being appealed.

Attachment -- Appeal to tbe Town Council of Administrative or Planning Commission Action ·

1. The Planning Commissioners spoke very positively about our project. Although our house clearly fronts on Rivera, by ordinance Mountain View must be considered the front yard. The Commissioners felt the Ordinance was in error and that they could support the project if Rivera were the front yard, but for "regulatory reasons" they could not. Their comments were that this is a project that should be decided by the Council, hence our appeal7

2. The variance is for the reconstruction of a dilapidated carport into an enclosed garage and a small home office. Although the code calls this a rear yard variance, the setback in question is in fact a side yard (8' setback required). Our construction comes no closer to the property line than the existing carport (14' to 16').

3. Our proposal is the most benign way to do this addition. The variance · requested is for a small addition on the first floor and, because of existing planting and a fence, is hardly visible to the neighbor. It also encloses an unsightly carport into an ·enclosed garage. There is no detriment to any neighbor. ·

TOWN OF SAN ANSELMO PLANNING COMMISSION MINUTES FOR FEBRUARY 5, 1996

Co missioner Wittenkeller asked about the purpose of the lot split. lick said the lot is to b sold, and he already has a buyer. The buyer plans to get a soil report before the sale is fin .

Commis ·oner Sargent asked about pending litigation surrou "ng the slide. Koblick said he is suin the insurance company of the uphill neighbors for xpense reimbursement.

Commissione Duys asked about the parking situation. s. Chaney said the applicant was originally requ ed to have an easement agreement wi the neighbor so they can share a driveway to kee traffic clear on Red Hill. The ne'ghbor chose not to enter the access agreement. The P nning Commission relieved Kob ck of that requirement. Staff does feel that there should no be a separate driveway.

Commissioner Wittenke a concern in the future.

cal lab parking and wonders if this could be

Ms. Chaney said they don't h e many c s now at the optical lab. She said the optical lab should have sufficient parking a ey have been using this property for parking.

Commissioner Duys said she doesn' ave a problem with this split, and feels it could be beneficial in requiring common dri ew

Commissioner Sargent said he grees, but e would like to change condition #3 to require the creation of a single drive ay.

Commissioner Wittenkell said parking is the o y issue in his mind, but if staff feels this will be covered, he woul be in favor.

Chairman Israel s id he supports the lot configuration with the tuckunder parking.

t not necessarily the particular

Mis, Sargen ittenkeller, that PS 9201 be approved wi the following conditions of approval: 1) e parcel split shall be per plans date stamp rece ed by the Town on January 3, 1996; 2) espite the narrowness of the lot, schematic }?uil g plans submitted to the Commissi date stamped January 3, 1996, indicate that a buildiri design is feasible which would a ow Code parking in a manner that is not awkward no would it create traffic hazar ; 3) This condition was deleted, 4) That a single driveway (c mon access) will be prov· ed between AP Nos. 6-201-02 (6-42 Red Hill Avenue) and 6- 01-04 (60 Red Hill Av nue). and 5) A soils report will be required with any new constructi prior to issuance

a building permit. Such soils report shall specifically evaluate the sta · 'ty of the slope area at the rear of the lot and any recommendations shall be incorporated. A es: All.

1. V-9553 - Michael and Mary O'Brien, 40 Mountain View Avenue, NP 5-223-17, rear yard variance to construct a garage, office and master bedroom ;within 14' of the rear property line (20' required), on property located within the R-1 Zoning District

Planner Lisa Wight said these applicants have taken a second look at their plans per the Planning Commission's concerns about the design on the flat lot. The applicants have decided that the plans submitted in December are their best configuration. The neighbor still does not support the addition. The applicants want to push the structure out toward the front and side property lines, although the variance is only required for the sideyard addition. Staff cannot support this application as there are no special circumstances to warrant it. The house doesn't conform to current code requirements and a solid wall would be moved closer to the neighbor. Staff feels an alternate design would be possible.

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TOWN OF SAN ANSELMO PLANNING COMMISSION MINUTES FOR FEBRUARY 5, 1996

Chairman Israel asked Ms. Wight how the definition of where the front yard is on this property changes her feeling about the project. Ms. Wight said the front yard definition would not change her opinion as the house already encroaches on all sides.

Michael O'Brien, Applicant, said his family needs more living space, and they would like to enclose their carport as well. During the design phase of the project, they learned their neighbor would object to any work done on the house. Their rear yard is actually their sideyard. This work is not detrimental to their neighbor and they are willing to construct a fence to encourage pJ,"ivacy. Their addition would not affect the neighbor's light either. Since December they have been reviewing other alternatives and none have worked out as well. They could do a second story without a variance, but it would be more intrusive to their neighbors. He believes they have special circumstances because of the rear/sideyard question.

Linda Roospay, 30 Rivera, said her mother lives next door to this house and was not contacted about the addition. They feel their privacy and light are an issue. The house already has an existing garage that is unused. The carport she feels was built illegally by a previous owner and is rarely used. Two sides of the house are already outside the setbacks,· and with this addition three sides are out of compliance. She is concerned about the height of the garage. She noted that the master bedroom was included on the agenda in error.

Michael O'Brien, Applicant, asked if any other neighbors are present who object. There were none. He said he spoke with these neighbors ahead of time and invited them to look at the plans and comment.

Commissioner Duys asked about the status of the "illegaf' carport mentioned by the neighbor. O'Brien said that it was not an issue when he bought the house.

Commissioner Sargent said he has a hard time because of the front/side definition problem. He feels that it is the definition of the front yard that is creating the problem. This project is an improvement to the house and should be an improvement for the neighbors as it is enclosing the carport and may not be changing the neighbor's privacy. He would vote for approval if findings could be found.

Commissioner Harle said he would like to see the ordinance changed. The neighbor's house is also non-conforming. He is inclined to grant the request for a variance due to the shape and peculiarity of the lot, which make it impossible to conform to current rules, but it does conform to rules in force at the time it was built. .

Commissioner Wittenkeller said he is concerned with requmng a setback and the front/sideyard question. He is sensitive to the neighbor's concerns. He feels the project is well designed, but not overpowering. In the eyes of the current residents, it is a problem and he feels he must respect that. He cannot support and would go along with the staff recommendation.

Commissioner Duys said it is clear that the house was built to conform to having Mountain View in the front, but now Rivera is the front. The design of the house is nice; she doesn't see a p,rivacy problem. It appears that the neighbors themselves have a zero foot setback to the east. It would be more pleasing to have the carport enclosed. She asked about the garbage enclosure; perhaps eliminating it would be nice for the neighbor.

Chairman Israel said he doesn't feel the past should be held against these applicants. He supports having the carport enclosed, but would like to see the garage roof stepped down to lessen the height. He doesn't see the impact on the adjacent neighbor. He suggested the commission could vote it down without prejudice and send it to the Town Council. Or, as an

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TOWN OF SAN ANSELMO PLANNING COMMISSION MINUTES FOR FEBRUARY 5, 1996

alternative, the item could be continued and reviewed with the idea that the front of the house is on Rivera.

Mis, Wittenkeller, to deny the variance. No second was received and the motion died.

Chairman Israel said a house nearly twice this size could be allowed on this lot without a variance. An addition done within the rules might have a worse affect than one done with a variance.

Commissioner Sargent said that perhaps mature landscaping could mitigate the reduction in privacy and provide more screening.

Mis, Israel/Wittenkeller, to deny V-9553 without prejudice, forwarding the comments of the Planning Commission to the Town Council, should the applicant choose to appeal. Ayes by roll call: Duys, Wittenkeller, Israel, Sargent, Harle.

2. Town of San Anselmo · Amendment to the Zoning Ordinance to revise and clarify the definition of "residential second unit" and add a new definition for "kitchen. "

Planning Director Chaney said this item is for discussion only. The issue is trying to provide more definition to kitchens in second units. Currently a separate cooking facility is the one element that makes or breaks a second unit. The Planning Commission asked staff to evaluate what other communities do. Ms. Chaney said most communities use separate cooking facilities in their definitions and are looking for something better. Corte Madera has a tighter definition but it is not tried and true. In San Rafael a kitchen is a sink and significant cooking appliances, including, but not limited to, a range, oven or microwave oven, or a hot plate. To allow for a wet bar, Corte Madera deleted "sink" from the definition. Another idea is to permit only a half bath in a detached unit or to permit kosher kitchens through a use permit.

Commissioner Wittenkeller asked if the problem is that the kitchen is being used by a renter , thereby requiring additional parking, etc. He feels we should focus on the use, not the facility. Trying to enforce a use through building codes is difficult. He feels the Commission should think about other ways of enforcement.

Commissioner Sargent said that through resales, addition plans, and complaints the Town will learn about these units.

Chairman Israel said the Town needs something to define what is not allowed so the complaints can be responded to fairly.

Commissioner Sargent said he has a laundry room with a sink and a stove so he would be out of conformance. He feels a combination of three kitchen appliances would be better than a combination of two.

Commissioner Wittenkeller said he likes Ventura's definition: a separate, complete housekeeping unit with kitchen, sleeping, and full bathroom facilities, located on the same lot in the R-1 zone.

Commissioner Harle said these are the same issues argued over 25 years ago when the second unit ordinance was enacted. At that time the kitchen was the one thing that really tied down a second unit.

Commissioner Wittenkeller said the addition of uses further defines second units.

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TOWN OF SAN ANSELMO PLANNING COMMISSION MINUTES FOR JANUARY 22, 1996

E. PUBLIC HEARINGS

1. V-9553 · Michael and Mary O'Brien, 40 Mountain View Avenue, NP 5-223-17, .a(:>' rear y:ard variance to cons.truct a garage, office and master bedroom within 14' of the rear property line (20' reqmred), on property located within the R-1 Zoning District.

Mis Harle/Wittenkeller, to continue this application to the meeting of February 5, 1995 at the request of the Applicant and Architect. Motion unanimously passed.

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TOWN OF SAN ANSELMO INTER-OFFICE MEMORANDUM

March 8, 1996

For the meeting of March 12, 1996

TO: Town Council

FROM: Beth Pollard, Town Administrator

SUBJECT: STAFFING STRUCTURE FOR ADMINISTRATION, FINANCE, AND VOLUNTEER OFFICES

RECOMMENDATION

. That Council authorize establishment of six positions with the following responsibilities in the Administration, Finance, and Volunteer Offices:

Accounting Manager Accounting Services Business License & Customer Services Information Services Personnel Services Community & Volunteer Services

BACKGROUND

A number of events and issues have arisen over the last six months to warrant an organizational review of the Administration, Finance, and Volunteer Offices. These include:

1) The 12-year director of the 14-year old Town's Volunteer Program retired. 2) The 20-hour plus Accounting Specialist, who performed payroll, general ledger, and

general accounting services, resigned. 3) The Town's auditors have recommended that the Town enhance the level of expertise

and hours in its accounting staffing, and establish a full-time accounting manager position.

4) A $2 million bond issue, of the $10.8 million approved by voters in June, 1995, was sold to fund Measure G projects, requiring accounting control.

5) Council has identified recreation accounting as a priority.

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6) Town staff has become increasingly dissatisfied with its current outside payroll contract arrangement.

7) An Administrative Services Assistant in Town Hall was elected to the office of Town Clerk.

8) Information/on-line technology has become increasingly common and in demand. 9) Staff has identified inadequacies in the Town's financial, personnel, and information

management systems. 10) The Volunteer Program Advisory Board has designated areas that it recommends for

emphasis, de-emphasis, and other changes. 11) Councilmembers have expressed interest in:

a) Enhancing contacts with the business community b) Establishing a community foundation that could receive donations, and developing

and coordinating fundraising and grantwriting for the Town and its auxiliary organizations

c) Improving community relations and the conveyance of information to the press and public

Council directed staff to review the organizational structure of the three program areas, and prepare a recommendation.

DISCUSSION

In developing a recommended structure, staff has:

• Met with the Volunteer Program Advisory Board, and its ad-hoc committee • Recorded time and motion data on responsibilities and tasks • Met with the auditors and accountants on staffing needs • Reviewed options for performing payroll outside and in-house • Obtained proposals from other cities to perform financial services for the Town • Reviewed the ongoing and special project workloads • Assessed the appropriate type of personnel to perform the ongoing and project work • Considered the advantages and disadvantages of dividing duties among part-time

employees, rather than full-time or closer to full-time • Reviewed staffing structures in other cities and towns • Considered the financial implications of staffing configurations • Identified potential for revenue enhancements and cost savings • Discussed needs and various options among staff and with a Council subcommittee

The result of the review is a recommendation that positions be established to assign responsibility in the following areas:

• Accounting • Information • Personnel

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• Business Licenses/Customer Services • Community & Volunteer Services

PROPOSED POSITIONS

Accounting

The Town's accounting staff structure currently is comprised of an Accounting Specialist and an Account Clerk, each budgeted at 20 hours per week - with occasional extra hours during peak times or for special projects. As reported by Maze & Associates in the presentation of the 1994-95 audit to Council, the level of accounting expertise warranted to account for a $6 million operating budget with multiple funds, fixed assets, payroll, multi­year capital projects, legal reporting requirements, and a general obligation bond measure is greater than exists in the Town's current staffing structure.

Accounting manager: Council authorized staff.to explore the development of the full-time accounting manager position as recommended by the auditors, to oversee and be involved on an ongoing basis with the financial management of the Town.

Staff has developed an outline of duties and responsibilities, which is attached. In summary, the assigned areas would include: ·

• Maintaining the general ledger • Supervising accounts payable, payroll, and business license personnel • Benefits and workers compensation administration • Property management • Purchasing • Revenue collection and cash management • Franchise agreement administration, including garbage/recycling

The qualifications for this position would include education and experience in accounting sufficient to manage the broad range of the Town's accounting and other financial systems, and the ability to exercise control over expenditures and revenue development to maintain compliance with the budget and the Town's financial policies.

The Accounting Manager would be a management position, set at 40 hours per week, and is proposed to report to the Town Administrator as a division manager, rather than a department head.

Accounting services: Reporting to the Accounting Manager would be a technician' or specialist position in accounting services, whose primary responsibilities would be to pay the Town's bills and process payroll. This position would combine the tasks of the former Account Clerk position with the payroll responsibilities of the former Accounting Specialist position, and would require the ability to maintain attention to detail and accuracy. With

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improvements to help streamline the payroll processing, this position is proposed to be set at 3 0 hours/week.

Payroll: Staff has investigated options for improVing payroll services, either through a different outside contract, or by purchasing computer software and performing it in-house. Until such time as an accounting manager would be in place and has reviewed the payroll system, staff recommends maintaining a contract with an outside vendor for that service. Staff requests authorization to negotiate a contract with another payroll service vendor if a more efficient opportunity than the current vendor is identified.

Community & Volunteer Services Coordinator

In developing the proposed .position, the following elements were considered:

Program status

• The Town's volunteer program has a strong identity known as SA VE: San Anselmo Volunteer Effort.

• Unlike programs in other cities that are just getting underway and must focus on organization, SA VE is a mature and well-established program:

• The majority, if not all, of the Town's departments are.welcoming of volunteer services. • SA VE has several long-term and stable programs in place (Neighbors Extending

Welcome, Creek Clean-up, Bulb Planting, volunteer receptionist programs, assistance with Country Fair Day, and recognition and fundraising events)

• SA VE has assumed responsibility for the recruitment and appointments to Commissions, Boards, and Committees, and the recognition of community leaders, employees, and events.

Needs and changes identified by the Volunteer Board, Staff, and/or Council

• ·There are grants and fundraising opportunities, for which there is currently no staff member to coordinate.

• Recruitment, selection, and training ofleaders to be effective in their volunteer Town service is important to building community.

• The business community is an important part of volunteer activities, and a designated initial Town contact may help them feel more connected to the Town.

• Building connections with neighborhoods could enhance residents' perspectives about community and responsibility.

• Overall responsibility for emergency preparedness is not well-suited to the volunteer program; only those elements related to neighborhood coordination and volunteer response during disasters are appropriate.

• Having an administrative support staff person who works exclusively for SA VE is not essential.

4

• The volunteer program is well established with its direction. Minor adjustments need to be made on an ongoing basis, where needed, to adapt these efforts to changing community needs.

The most essential duty of the proposed position is the recruitment, nurturing, and coordinating of volunteers. The position would also be asked to encourage and help coordinate the volunteering of resources (i.e. fundraising, grants), and develop contacts in and involvement by neighborhoods and businesses. The responsibilities for information coordination have been reduced from the proposal last fall, because of the current proposal to assign those many of those tasks to another position in the office .. Responsibility for emergency preparedness is being discussed with the Ross Valley Fire Service.

In the review of the Volunteer Program, the Volunteer Program Advisory Board identified the main objective of the program and position as being community building. The essential qualifications for this position therefore would be the ability to listen and persuade.

The position is proposed to be funded as a 32 hour per week management position, with a flexible schedule in recognition of the evening and weekend work. The possibility exists that if the position generates significant revenue in fundraising and grants for the Town, the position could be expanded to full-time. Likewise, if the position is unsuccessful in generating funds, the possibility could arise that staff would propose a reduction in hours for budget reasons.

This position would have program management responsibilities, and would report to the Town Administrator. It is a policy decision for the Council as to whether it wishes to designate the position as a department head. While it is unusual for a department of one to be a department head, Council may consider the community focus of the position to warrant such a designation for policy reasons.

Business License/Customer Services

An Administrative Services Assistant is currently assigned to process business license applications as part of a general administrative support position. This position is also responsible for scheduling meetings, maintaining files, copying and distributing documents, responding to customer inquiries, posting notices, and performing a host of other miscellaneous office tasks. Amidst competing demands, the attention to business licenses becomes diffused, and staff believes that there are business license fees escaping collection.

Staff recommends a restructuring of the business license, customer service, and information service elements in the department to allow the position responsible for collecting business license revenue to focus more attention on that service. The recommendation is that about one-half of a position be designated for business licensing, with the remaining hours of the full-time being spent on customer service, assistance to the volunteer program, back-up to other department positions, and other miscellaneous services.

5

This position is recommended to be funded at 37.5 hours per week, and would report to the Accounting Manager.

Infonnation Services

The duties and responsibilities for organizing, coordinating, and disseminating infonnation is currently spread among various positions in Administration, Finance, and SA VE. The · proposed staff structure would consolidate the work into one position, which would essentially serve as a "hub" for document, file, data, calendar, and cyberspace infonnation. This position would organize and maintain the central filing system, distribute infonnation from and to the Administrator and Council, take Council meeting minutes, perforin duties of the Town Clerk, disseminate infonnation to the pubic - such as through postings and press releases, schedule meetings, and coordinate the Town's entrance into on­line/cyberspace infonnation.

Organizational skills, knowledge, and abilities would be the primary qualifications for this position, followed by the ability to establish and maintain systems. Ideally, this person also would have or be able to develop sufficient knowledge of technology to coordinate other aspects of technological advancements - such as computer hardware and software.

The workload of tasks could easily consume more than 30 hours a week. For budget reasons, the position is proposed at 20 to 25 hours per week.

Personnel Services

Personnel services are currently perfonned primarily by the Administrative Analyst. These services include, but are not limited to:

• The interpretation and application of personnel rules and collective bargaining agreements

• Investigation and handling of employee grievances • Coordination of employee recruitment and selection with the County of Marin Human

Resources Department and the affected departments • Handling of employee terminations (voluntary and involuntary) • Coordinating employee benefits and personnel actions with payroll • Assisting with collective bargaining negotiations • Miscellaneous projects that arise from agreements with the employee unions • Establishing procedures and forms to make personnel actions more efficient ·and

effective • Development of policy recommendations in response to state and federal mandates,

Council goals, and other identified needs • Handling of miscellaneous questions and issues that arise in the course of the

employment of approximately 70 full-time, part-time, or temporary employees

6

As part of the reorganization, staff considered including these assignments under the purview of the Accounting Manager. However, in exploring the issue with the management compensation subcoinmittee of Council, as well as staff, a couple of concerns emerged:

1. That personnel and finance work are not entirely compatible, and the recruitment for Accounting Manager will likely attract applicants with a strong finance background, but limited personnel experience. Finance and personnel are two distinct areas of skills, knowledge, and abilities. Account~g expertise is distinct from familiarity with personnel law; working with numbers is different than working with people; and accounting management is rather detail and control oriented, while personnel is more communication and analysis oriented.

2. A 40-hour per week Accounting Manager will not have time to handle personnel in addition to the accounting responsibilities. The current 30-hour per week Administrative Analyst spends about 20 to 25 hours per week on personnel, and at least 40 hours per week of accounting management work has already been identified.

3.. Personnel policies and procedures are sorely in need of being updated, coordinated with departments, and put into effect. Without smooth running systems in place, staff time in Administration/Finance, as well as the other departments, is wasted "inventing the wheel" on a case-by"."case basis.

Therefore, staff is proposing that personnel duties be placed in a 20-hour per week position on the condition that there is an adequate increase in business license revenue or other cost savings are identified in the Administration/Finance Department to pay for this position.

Depending on the extent to which personnel/employee problems arise and or projects are committed through collective bargaining, staff recommends that the first priority of this position be to improve the Town's personnel systems. If the position must be eliminated in the future due to inadequate funds, at least an improved "foundation" will exist for the position(s) which would have to reorganize their workloads to incorporate personnel duties if the position is lost..

The main qualifications for this position would be knowledge in. personnel principles, the ability to analyze problems and develop recommended solutions, and skill in listening and in negotiating resolution of issues. The position would report to the Town Administrator.

ANALYSIS

Generalized vs. specialized work areas

The proposed staffing structure is designed both to assign work by' specialized areas and to perform the work of Administration, Finance, and Volun~eer Services in a collaborative manner.

7

The former and current structures of the Administration/Finance Department have been designed to assign work on a generalized basis. The positions of assistant administrator, administrative analyst, and administrative services assistant have been given broad ranges of general tasks, some of which have not been clearly identified.

Under the proposed structure, employees would be assigned specific areas of work, rather than being assigned undefined responsibility for general administrative analyst or services assistant tasks. Employees would be recruited and assigned on the basis of their skills, knowledge and abilities for specific areas of work. While familiarity with general administrative principles and procedures would be needed for each position, the qualifications for each position would tailored to the type of work. For example:

Accounting Manager/Services: Expertise in accounting controls and systems, and attention to detail and accuracy Information Services: Organizational skills, ability to communicate effectively and connect persons who have information with persons who need information, and familiarity with information technology Personnel Services: Analytical ability, communication skills, and knowledge of personnel principles Volunteer Coordination: "People skills"; ability to listen and persuade; knowledge of community organizing Business License/Customer Services: A balance of qualifications in organization, persuasion, and control, as well as attention to detail, in bringing in business license revenue; listening and communication skills to help the public in interaction with the Town.

A further benefit of assigning specific areas of responsibility is that accountability is more clearly identified for the affected employees, other staff, Council, and the public. In a generalist format, it can be unclear to the employees themselves and the outside world as to whom does what; with a specialized format, there is less time wasted going to the wrong person and duties are less likely to fall through the cracks.

One of the risks of more specialized work assignments is the appearance of the isolated "cubicle" approach to the work of the department. If the boundaries between positions are rigid and communication is poor, an attitude of"it's not my job" can develop when new tasks emerge. The risks commonly associated with specialization can be offset by collaborative efforts to plan and perform the work, maintenance of a collegial atmosphere and a commitment to the overall goals of the Town.

There would be overlap in some areas (i.e. customer service & information service; accounting & personnel), and back-up would be needed between positions during absences and peak workload times. Teamwork would still expected between the specialty areas, even if assignments are more clearly defined. Through regular communication and joint problem solving, recognition of the mutual need for designating and providing back-up assistance, and clarification of expectations, the collaborative approach can enhance productivity and job satisfaction.

8

i:.

Fiscal. Impact

The cost of the proposed staff struc;ture has an annual cost of approximately $20,000 more than the current structure of Administration/FinanceN olunteer positions and outside personnel and accounting services. Staff cannot recommend that the current General Fund revenues are adequate to fully fund the proposal.

An alternative to a permanent staffing arrangement is to establish 1996.-97 as a trial period for generating and identifying new sources of revenue (notably business license fees), and cost savings (such as in-house preparation of financial reports) to fund the proposed structure. If insufficient revenues or savings are generated under this structure, staff would recommend the department be downsized at the end of the 1997-98 fiscal year to the level of funding available.

Staff believes that more business license revenue could be generated by enhancing efforts to identify businesses escaping collection (such as home-based businesses and delivery vehicles), and to collect on businesses who are reluctant to pay. The Accounting Manager should be able to assume some of the financial reports now done by consultants (although perhaps not until the 1997-98 fiscal year), and the Volunteer Coordinator would.be given the assignment of pursuing grants and other funding opportunities.

ALTERNATIVES

Staff and the Council subcommittee have discussed various staffing configurations and levels; among the ideas explored were:

Combining Volunteer and Personnel Services: While volunteer manager would be well­suited for some aspects of personnel (primarily employee orientation and recognition), most personnel work is analytical. Furthermore, they have different "customers": one is the community and the other is employees.

Combining Information and Personnel Services: This is a likely area for.combination if staffing levels are reduced. However, Information Services has greater focus on overall organization and technology systems, while Personnel focuses on specialized knowledge and analysis.

Reducing or eliminating the recruitment contract with the County of Marin: The average number of annual recruitment's by the Town. is approximately two to three. At a cost of $2,500 per recruitment, the amount staff recommends $7,500 be budgeted in 1996-97. The savings from this year's unusually high number of recruitment's (11 were budgeted, at a cost of $22,500) is proposed to be· applied to the Administration/Finance/SA VE staffing reorganization, such as the establishment of a personnel services position. Council entered into the. recruitment contract with the County to achieve broad organizational goals of wide-reaching advertising, critically objective screening, and use of the County's computer.

9

system and professional expertise, Alternatively, the Town could assign recruitment's to the personnel services position if the alternative is to eliminate the in-house position due to lack of funds. Staff would consider having an in-house position to provide a wide range of personnel services to have a higher cost benefit than contracting for outside recruitment services - if a choice becomes necessary.

Various arrangement for outside/contract services: Staff reviewed proposrus from other organizations to provide accounting and/or personnel services on a contract basis. In the end, contract service would be more expensive on an hourly rate than could be provided by an employee, and the amount of attention would not be sufficient to meet the auditors' concerns. Once the meter begins to run on an hourly basis, staff is less likely to seek the finance and personnel advice needed to avoid the emergence of accounting problems or employee issues - which take less time to prevent than to resolve.

CONCLUSION

The proposed reorganization plan for the Administration, Finance, and Volunteer Program offices seeks to improve the efficiency and effectiveness of the work by:

• Clearly defining responsibility and accountability • Establishing a collaborative approach to accomplishing the work • Assigning work on a specialized basis, and matching employee qualifications to the

needs of the specific work area • Placing an emphasis on improving organization systems

In addition, the reorganization is expected to:

• Improve accuracy, timeliness, and amount of financial data available to department managers, Council, and the public

• Enhance the monitoring of revenues and expenditures, and identify potential for savings or sources of revenue

• Develop a more modem approach to information management, including entering the "on-line" era

• Increase business license revenue

• Provide coordinated and knowledgeable personnel service

Even with the reorganization, the day-to-day and long-range planning workload is still expected to exceed the proposed number of positions and hours. However, staff cannot project more than an increase of $20,000 to be available to fund additional staff. If these funds are not forthcoming, reduction in hours will be necessary.

In summary, the new positions create an incentive for decreasing costs and increasing revenues; match employees and their qualifications to specific work areas; establish responsibility and accountability for duties and responsibilities; and emphasize improving

10

financial, personnel, information, and customer service systems to provide smoother operations~ and provide a collegial arrangement for accomplishing the work.

If Council approves the proposed staffing structure, staff will prepare classification descriptions, and will recommend compensation amounts for Council approval.

Respectfully submitted,

Beth Pollard Town Administrator

Attach:

c:

Organizational charts: Current and proposed . Proposed position assignments Projected costs

H.G. von Dallwitz and Lucky Phelps, Volunteer Program Advisory Board Administration, Finance, and SA VE staff

11

Town of San Anselmo Existing Staffing Structure

March, 1996

Administration, Finance, and Community/Volunteer Services

Town of San Anselmo Proposed Staffing Structure

March, 1996

Administration, Finance and CommunityNolunteer Services

.11"~~l~l1fil :.d~r;'.J~ l!·~/ ~:r~ Jt:~k·L:~ :.:·:· ~ ... :: ... ~):\:~_ti .. :;.;:~~;~-{=·~;::~:, ~ ~::·~~;:·: .. ::;;:.i;·;,: ·.:~) · · · ·· ·. ·;

' • I

. From: Pollard/Burneo To: rose Date: 3/4/96 Time: 05:59:50

Accounting .l\·lanager (40 hrs/wk. adjusted tor lea\·e)

l\lai.ntain Gt>neral Ledger Oversee a1=-:otmt recei\•ables & deposits Reconcile general ledger Post journal entries Set up new a.:counts ~un _reports

:\udit Preparation, Questions, Chililges

Sheet1

36.3-! 158.33 -·1900

3.69 16.00 192.00

1.85 8.00 96.00

Business Licenses 1.62 7.00 84.00 l\·lonitor, supervise;- ~no-~fify -Proce..iirres, -- -- ---- ------~~t!1or{ze adju~t~~t~~-~~s~~~~lfectio~-~-~=-L~=:~=:-:_r=_:~:: ~--=-:~~=--=--=~~~:-_:

- ---- --·---- - - -- --- --··-- -··------------------------- --- -----------------------------Benefits Administration 1.85 8.oo: 96.00

-- - --- . -- ·- - - ------- -----~---- - -------------·- --- --~---- ·-Manage contracts, approve invoices,

~~i~~ ~~a~~~~-~~~~YiO'~ee ari~-~I-_-_· ----'~-~=-~------_vendo~_guestio~--- _______________ -----·- ---·---'-------~-___ _

BUdget ~Io~!oring-- -- -- ----=~~---~ _-_ · ·:·-~:-=: .:=::-:.=~:=_-:::.==--::::_:=_:__-=:==:~ ~:~'?.~!t_or_ r_e~e::iu_e_s_ & ~P_end_!ni:es_.}.<!_e:ttifr ___ --------~:.~.'.__ __ __!_I.OQ_, __ 1~2.0Q_ _are~_()!_nee<i~!o~~ WO£~ "'hiep_t_~~: · Assist w/mid-year budget review, reconcile : ! ' <lep-o~i/ii~bility-~~-co-~i:;- -------- ---:-------~1 -------;-------. ----·--- ---- ---------·----·----------------·-··------! -----·-----! ---·--

lfudget ?rE!p-a:r-;;:tion --------- ---0.69! ____ 3.0o-: --36~cio c~11~i t~a_t~_s.:.;;;s~t ~ / £!'.01.ectio~===~ -,--------,--------- !

------~------~-------'C-----+-------'-------Cash Management Monitor casflflow needs, move cash- 2.31: 10.00: 120.00 -----------------··-·-·---------------;------between accounts, reconcile bank accounts --------·------------·----- ---------------------------· ---------------------------·---- _______ :_ ____ ~ ---------Purchasing . 1.15· 5.00' 60.00 Idfilitlfy Sa\:ings:-co;;~dinate p.;clt~Jng, --- --- ------~--------. -··· -- - -·---O~ersee poli0: compli~~~, is~-ue.RFP.~-- ----.------~----·--·------ -·- ------·----- -- - - - --- -- - -------- ---- -···· --·-· ·-------·--·--,---·-------;------·-·-------1--- ----------

---··-·-· ------ --- - -·--- ·--·--··------------·---'-·--------L __________ J _____ ·----- ·-· Measure G ' 0.46: 2.00: 24.00

---- - -··- ------------ ---------- --·-·---------------------

---------------- -------~-----~-------'-----! I

--- ----------------- ---------------· ~---

'faxes ____ -· _________ .... __ _ __ , ___ _Q:~~---~Q9_! ___ 36.o~ Tax Equity Board, Municipa!Svs. i

T~;~public qu~ii~ns--- - - - -: :-=~-=~~~--=:~~--=--=-~====-=-===---

J?ayroll Iv)_9~itor, supervise, de\·~lop_ chariges, answer employee questions; maintain

2.08

~o_!iiP_liance \~ /F~j\,£~IL . .\_ - ·--- : ___________________ _

9.oo; 108.00

---- - - - - -- ----- --- -----------·---- --- __ ,, _________ _ Property management 0.92: 4.00· 48.00 ~~g~t~ate & ddinini~!-~-1eases; ~noi-ii_t~r-use:-----·-~"~~---~-~~~~- ------ -------- -- --- ·

respond to tenant questions, develop reeominendations. proj~-=t income/expense .

Page 1

Page 1 of 2

From: Pollard/Burneo To: rose

\.\"orkers Compensrttion & Srtfel}: l\lonitor prtyroll. record keeping, and compliance w/ policies & laws Serve as Safety Office & Committee Chair; respond to concerns

Franchise :\greernents i\lonitor franchise pavments Answer garbage ser\·ice & billing questions Process garbage liens R~olve rnstomPr disputes SW AR.-\C liaison

Date: 3/4/96 Time: 06:01:06

Sheel1

1.85 8.00 96.00

3A6 15.00 180.00

M~nit_or changes in telecomrnu11. franchist"!_laws, _____________ ..

Fixed Asset Ledger · ----- -- ·_·:-·-··--··--o·-.-2.3·---:---

1.00. 12.00 ~lainta_iI:l_regiil~ly_ __________ _

'

Training 0.92! 4,00i 48.00

Ceaiue/CsF:.r.Fo.:On:t~.:~ · --------'------'-----------·

!11~~-d(_!p~f!ment ~sistanc~ ------!----2._0_8_;_!_ 9.00! 108.00 Assist departments with budget monitoring~&--~---------- ___ 1, ___ __,

developffient:Purcll.~ing;pay;:-~li:re~enue r--- ------------- - -·. --------- ---------~-----~--- ______ , ______ ,

enhanc_em~~_eJ(p~ditur~~av_iI:l_~--------~-----'------------t----------- ----------- ______________ .-~· _____ ....._ _______ . ______ _ Town Administrator Assistance , 1.15; 5.00! 60.00 Reeommend changes iil poiicie5 &proce<lures~r- i ------ : -

r~eri~~-~:-~P.~E_!;_·_~i~~~~~tii~1 ii=~i~~~:--~r:-~==--T~:=::~--===-·=-;-==~~-: \'ea-r-=-~a.-.:10"Sirl,!" ________________________ CJA6;----2.oo~-24.oo

Jo~-~~~ adj~~e_n_!5.'....~p~rts ;

------------·-------------------'--·---~----~----I

Miscellaneous __________ ,, __ __:1::.:..8.:c5:_,t ___ .::.8.00i 96.00 Customer service E~p!~,;~~~-i~~--------------------=-=---i------'- ------other -~----I

-- ------- _j _______ i _______ ·-·----·---~----··

Special projects -·---------:-- -------!------- _, ___ !-._ _____ _

2.7T 12.001 144.00 ~~rove finance polici~~ & pr_oc~ures - - -- -·- - ------:-- --- ----·- ----- -----

' TOTAL: - ·---·--- ----3733-:--- · i62:o·6'---i944.00

Page2

Page 2 or 2

From: Pollard/Burneo To: Rose Dale: 3/4/96 Time: 05:52:11

Sheet1

Community & Volunteer Seivices

(-32 hrs/ week, adjusted for lea,·e)

Hrs/Week Hrs/Month Hrs/Year

28.85 125.00 -1500

Recruit, place & train new vohmteers · 5.08 22.00 264.00

Coordinate~- reco~e vohm_teer~_. -!.62 20.00 2-!0.00

Board, C onunission & Conunittee 1.15 5.00 60.00 '.

appoin~ents & trainir:g .

f\J ~-'~sle!te~_~_ot~~~-:r.u~~~-~o~~~~~\ _____ 1.3~, 6.00 72.00 : i !

. _ ! ___ . _______ -------=---- ... ·-·-- _:_ ·-- -- -·--' _____ i ______________ _

1.38 6.oo: 72.00 - ----·- - -- ----- ----- --- -------- --,-----

Ad\risorv Board ; ! ' ________ !..__ _____ ,__ __________________ ,, ______ --·----;----

!

----- _____ ! _________ . ___ -------- ·---- ·- --~-(_----------·---··-t---------------Coordination w / comrrnmity groups • 1.85 8.oo: 96.00 ------ ------------- - - -··--·····--- ·-------- -·-,---·---·-- -~---------·-!---------

; ·--·----------------~------------·----·-------·-·--·~--·-···'.-- ---------:..-~------

Coordinate community projects/even~ 0.46; 2.00; 24.00 ------ -----.------r-------- ------,-----------------:----·-----·

! ~ : --------~---··-----~-------·-----·L__ _____ t ________ ~-----------~----··---- -Coordinate & pursue fundraising . 2.77: 12.0Qi 144.00

~~~t~=-------,-----·-----,--------:--·---r=~=--·1===~ ·-------------~---------c------' -----pevel~E_~ew al?Proache~E~~gr~_am_s_, --c-__ 1_._6_2~; _ 7.oo! 84.oo and l'_roj~cts; _coor~a~ '._".l_L_ie_"p~ts---!--. --------·---·---------_____ ____:___ ______ ___:_ ________ _; _____ , ________ ----->-------~--

Reports & recordkeeping i , 1.38; 6.00' 72.00 ------------------ ·--·------- ----- - - --· -----;--·-----·-;-------- ·-,--------------:-------------

~:-~~~~~~~~~~~c~t~;~~~====-4 =----- o.s_~r~:·~-:=?~so t~~---3o~o other community recognition · ----·-,-------,---·- i ->----!---

\ ----- ----------!------t------

!'Jei_$_h_b_?~h()oc!._ & bus~ __ e_s_s __ i ____ __,. ___ l_.6_2_ ; ____ ,_7_._oo~j ___ 84_· ._oo_, coo~~atioE/ c:_ontac~ ________ i _____ . _____ j _____ _

2.31 10.00; 120.00 ~l'-~~ctl yr_oj~~s ___ ;_ ------ --·-----------------------1----------: ------

10.00' 120.00 ·-··----·-- -------· ' ____ 2~~1.

28.50 123_50: 14s2.oo

Page 1

Page 2 of 2

From: Pollard/Bumeo To: rose Date: 3/4/96 Time: 06:12:30

Sheet3

Customer Services/Business Licenses

q~.5hrs/wk adjuste~i.forleave).

Hrs/WeekHrs/Month Hrs./Year - -. - -- - --

32 141· 1687

Business Licenses

Identify businesses w /out licenses, -- - - - - -- .

send notices, follow up on new & unP<t!.~i~,­

send renewal notices, answer questions,

review & calculate resp()~ses, enter da_~, _

15.00

~1p_dateforms&coll1put~rinfo_ ... _________________ -------------·--·--

65 780

Customer service (Non-business license) 3.23· 14; 168 ~~~~=-""=:.=....;....:.=::~;,.:;;,=~c=:-=:.::..::.,-==..::,:..:.~:__ _______ , _________ ... ; __ ----·--------------

Greet visitors, answer questions, . ! : ! ------- -- ·------- - - -- ----- -·----- --·------------------->--------:--------- -------~------- ---

back-up telephone receptionists, refer to ; , '

~~p~r~~~~f_p_o~~~jp~~ce-du!~~=1---------------, -----c-~-=~-=--1~=--= Maintain appearance of lobby 1 ' -----;--··- ---- -------;----------.--------;--------·---l-----'-----------L_ ____ _

! [

i ______ ...____ ------ __________ :......_ __ -·--·'------·---·'-------'-, -------~-------Finance i

-----------------~------·'------'----·--'-----

Endorse checks 0.12i o.si 6

1.85! 8j ----

96

0.23[ 11" 12

--------------~-------'--·----·-c---------+----

Data entry cash receipts, deposits , . ---------- .-----·- -·--.. ·----------------------r----

Purch~~"?_ffi~~~~1p_pHes ; -···l~ -------'-! ----~-----'-----0.06! o.2s: 3 Equipment - arrange for repairs · i -- ____ _,_ ______ __,_ ____ _,_ _____ , _____ _

Other · · . 0.92! 4! 48

\_ _____ 4.62! 20! 240

; ~

_________ .. _ .. ___ .. L._. _________ . ----!-------·---+----....;-------

Volun_teer F'_~og.ram ?~_rvic __ e_s ___ ·---~---------'------~-s_sisL\~/S?~~~~~:11,_S.1llttee & Board recruitments, :

vol.1:.~!e~r -~ecepti~J.1i~~ P.!_~~~' h.~siness contacts , ··--~I _____ __ and/or other services (weekday only) \ : i i--------- ------·-------------·-l------·------;--·-----~i---------···--·-·-: --------·--1--------·--1----------- -- -- ------- --------------------- --~· __; ___ _ 0th~!- - -------- i ·---Mail - Incoming & outgoing 3.46 [ 15 i 180

r::::~~g:;-~-~-~=-=~~~=--=---i-- ; --- ~:~~-'---1.~----{~ ------ - - -- - - --------·------------ -----·---·---------------· _______ ; ______ _! ___________ _

!3_~~-up ----------------------~---- 0.92' 4( 48 Other 0.69' 3; 36

- - ---------- -------·----------·------------

32.13 1671

Pagel

Page 2 of 2

From: Pollard/Bumeo To: rose Date: 3/4196 Time: 06:15:39

Sheet4

Accounting Services . Urs/Wk. Hrs/~1onth Hrs./~'ear

(30 hrs/wk, adjusted for leave) 27.12: 117.50 1410

Accounts Receivable

~ode receipts, reconcile to log,

reconcile & receipt funds from

_o~l.'er _depts; prepare inrnice.s &.~eposits

Accounts Pavable

Match innoices w / p.o. 's, confirm ~endor

statements, communicate w ;~-endo.rs re:

invoices, obtain payment_ authorizatio~

enter data into computer, run w_arran.ts,

ge! signat~ri:_s,_an~.:-"!! <:_i_e_pt. _gu~~~~-r:5_l)n _ invoices:

3.46 15 180

12.69 55 660

-----------· ... ·----------:~ ---· ----;----------- --1---------- . ----· ~-------- ---. .

P_avr~~I_ _ _ _ _ -- - - --- -- - ------3.46r---.:=- -1~1==-~- -180 New/ changed employees, collect & enter --- i- -- --- ·--·-·:-··-------------·---------- -------·---·- --------------.·------4--------~------payroll data fr. depts., review checks, answer 1 l ~;ri~i~~r~;~~5~;!i~~:-ii~~b1-~sh<:;_~i±1g ______ 1===-.:1-.. ------===~~:---._---_____ _ . . --------·-------·---·--------------·--: ___________________ J _________ \..... ______________ l ____________ _

.J ________________________ 1_.9_6_i,___ ____ s_.s_:,__. __

Retirement_:_e_p~rt, ~orker~~~p adjustrr:tE:!nts, ; ____ ""1,1._ -----~-

102

wor_kers ~<:>~J'.'Jor~~ add _t:_:"_"~~~?Ie~~---i------+--------+----­p~~~:_:!i:p!'.i. ~~~e!_~ees :":£!.nfo..'.'...reconci~_e._' ------------'------­benefit statements : ------------------r-----+·---·----:-----T-------i--- --~---

[ _ ____:_ __________ ,_. ----~-----------'-------!--------+--

Miscellaneous 1.85 i 81 96

Data collect_i_cJ~f~r Ad~_!rator, def_t_s·----+-------!------~----• File warrants, fixed asset data -----------------·---·-·-------·-----·----------~i-------Maintain/ reconcile petty cash ! ; : -----~----·-··-··-·--·---~- ------·-· ··----, -- -- ---·-------- --·--·--------

. . ' . . -----·---·-·----------- ---·---------------··----------·----- ----------------

s:'.!~~~-'---- --1-------·----~----- -- '·--· _____ ; _______ :_' -----

Back-up: . . 0.92! 41 48 C~tomer/;~pl~y;e s~rvic~-= misc. :--- ; 0.92! ________ 4_! ____ 48 T;~ngT-- ------ --- -,----- -~------,'---0-.5-S~f-------2-.5-!-- 30

-----+-----+------+-------Staff meeti~-g~ __ j_ ___ J ______ __,_. _______ o_.35 __ _! ______ 1_._s+-! _____ 1_8 Other ' 0.92i 4; 48 -----'·------------~-----....;-------~-----'-----·--·+------__,_ _______ _

. '. ' .

·----~---------'----~----. ------,.---2-7-.1-2_! ___ 1_1_7-.s-'1 ___ 1_4_10-1 -------- -- - -- ---- --· -- - ----·-··-· -·---·-- ___ .. - - ;----------·---1---------+----- ---- ---

------. ·-·- - ·----- ·------+-----·----------!- .. --- --------:-··--------:---------·---------Annual - Extra Hours · :

·-· ---------·---- --- --- -- ---·------:--·--·--·--------r--·---·----· A~rl ~ --------- ---- ·--·------'---- -- -- --··-- - -- ----- ·---·--'--·---------'.-- - ·------:·------------1099 Forms

~':..~~t ~ata c_cilli:_ct_i_ol:l

~.':~~=e_n? rercir._ts/ ~ili~g. - .

i 15 -- -- ·-- --·----------,--·---- --- -----.--- ---- -·-- --

Page 1

30

15

75

Page 1of1

From: Pollard/Bumeo To: rose Date: 3/4/96 Time: 06:05:21

Sheet2

Personnel Services Hrs/Week. Hrs/Month: --~s(Y_ear (20 hrs/wk, ddjusted for leav~) lS 79' 950

Interpret personnel policie.s, la,~·s &_

bargaining agre_~ments

Assist depdrtment mdndgers & employe_es w/ i~~ues, po~c_i~s,_ interpret1tion5., implem~nta_tio_ns

.[m·estigate grievanc~s ~vari_es)~

2

2.5

1.25

1.5.

s 96

10 120

5 60

6' 72 Clas~ificdti_~n/ compensatioll -----·-·-- ·----· -------··'--·- .. -----·-----------'------- ------·--

: ' ' - _______ , ____________ :

c~~~di~~te·r-e~;~i~~-~~~~;c-~~~t)T(-;~ri~~j----:---- 0.25! 1' ------ii - - --- --·- --· .... - -·- ---- -- ---· ---·--· - .... _ ··-- ·----·--···- ---;---------··--'---·------r----------

-·--------~----·------- -~------· ___ j _________________ ! -----------'--------- '------~Ionitor p~~!~E~-~~c~ ev al~~~Il._system ---·-----'-, ___ 0_._1_2 __ 5,__l _____ O __ .S __ J_i ________ 6

---------~--·---·---1._ _____ j~------- ------t--_______ J ________ ,1 ______ _

_ '2,:~~~_e_l!_~_~a!~~~~E.~~~i:i~~~~!~_s__ _______ ~ _____ o_._1 __ 2._5.~: _____ o_.s_~: _____ 6_ ;

_____ --1._ _________ : ________ L__ ________ '.--------'! _______ .L ____ _

!!pd~~ and,_i~l'!ement pol_~~i~s & proced_~~~_s __ , _______ 3__,_j ____ 1 __ 2~i,__ ___ 144

---------------'------ --'-------·-----;----------~----'-------· Personnel training j , . 0.75 [ 3 i -~------;·------. ------·-;------··----;-------,------1:-------'

36

!

Coordinate employee trainin~j__, ________ -'--_____ l_~j'-----·~·-----4_8-l

--------------------' ---------'------->--------·>---------

Mo~tor ~~eveloe__~on:_r!_ian<::_~vit~ laws ___________ o_._S_~l _____ 2_~i ____ 2._4 I

_______ c,. _____ , ____ . ___ ----· _L _____________ _,___ . _ __,_ ________ j_ ______ _

Americans w /Disabilities Act compliance ; 1.25 j 5 i 60 ------------- - ·--··---.-------·------------·----·-)---------,-. ------;.-------

--·------ -·-- -- , _____ : --------L----~---·---·--·-----------'----------+------~-------·

New/terminated employees ; , 0.5\ 2\ ------------;--- -----i----------·-i------·------i __________ ._l ______ _,_ _______ _

24

... ______ --- __ ... ·-·-·-----· -----·-·-----~-------+-------·----,-' ------·----~------~ss~t-w/ c~~-~ctive bargainins 0.5! 2! 24

_______ l_ .. _______________ ;____ _________ , ______ ·--~-----··-t--------s=~~r~_ina!~T~''/_:~C~~ntin~_?_e_~vi~~~---- ___ i _____ _.!:25 ' ______ ?_~--~

Othe~-----;-----·-------"--------·'----1.5:---------6-l___ 72 _; .. ______ _ '

18; 72! 864 ---------;----------------:---------:---·----

Page 1

Page 1of3

From: Pollard/Burneo To: rose

Information Services

~Iaintain resolutions & ordinances,

codify fown code

Maintain Council & Commission

.tgendcl. & minute books

Maintain files; sort for retention,

storage & destruction; file

\Vrite Council minutes

Forward liabili~ claims~--- ________ __ maintain files

Date: 3/4/96 Time: 06:06:29

Sheet2

· Hrs/Wk Hrs[\fonth Hrs/Year

0.125 0.5 6

0.125 0.5 6

].75 7. 8-l

3.75 180

--------- ~- ---- _________ ; ---------·-

0.125 o.s: 6

- ----------·----------------- ---·-· -:--- --- ---- --

-----·-- __ .:_ _____________ .. __________ --------- ---'-------·- -·------~· ----- ·----- -~---------

~'!'!!.!11:.lill TC_~~~E~~-~ub~cri.p!!?_n _~~t _____ ---- _____ ... q.75 •---------~~: ----~~ M~i!_~ge_nd'.1_~~~l1~s?_fI~~-ComD1~~io~--- ________ ! __________ _

1---- ~----~----------.. --------------+------~-----

o.sl 2i Prepare, coordinate & mainbin public 24

infor~a~~~~~pl~--~~~~=-=--==~-----'--------+-----+-------

--~- ------ __ .:______. ________ __: ______ - -------i-----·------------~--------\Vrite press releases : , 1 ! 4 ! 48 --- - -· .. ----- ------ ~- ---·------------ --·-----~--------------------, -----------

------------ -- ------ -------------------------c------'-------

Maintain schedules for TC, Administrator, 1.5[ 6i 72 ---------------.. -: --------,-------

-------~------------'--------.;---------'-·-----+-------

Coordinate & assist Council & 51 20l 240 --------------·-·--------------------------·-~'.-------------'-----

Administrator w /collection & distribution ----- --··--- --- ----------·---------------'--·- ·-----------'--------of information

.S:~C>-~d!na_te ~ _i.iev~lop_ !~~lu~_()l•_ .

~~' tr_a_inin~1 .!£o~!'leshooti11g,

S~ff _meeting_s, tJ:ai11iil.g

---~-- --------~----- .------- ----

----- __ . -----------: ---------~------1: 48

- _ _.:_____ -·--· --- ------: -------------~------

- -----.------- --- -----;-------------

4 48

- - --- --------' ------------~-- -------- --·-· ---------

- ---~'. ______ ___ }_~---- - }44_ 22.5 90 1080

Page2

Page 2 of 3

From: Pollard/Bumeo To: rose

Town Clerk

Coordinate elections

Coordinate_~()~p!ianc~ & ~~~ord~_ fo~ Fair Politic<1.l Pr<1.ctices

Date: 3/4/96 Time: 06:07:38

Sheet2

1.25

0.125

0.25

1.625

Page3

Page 3 of 3 ..

5 60

0.5 6

1. 12

6.5 78

Admin., Finance, & SAVE Staff

i !

1995-96 Budgeted Expenditures i

Administration/Finance Labor Costs $243, 165 Volunteer Program Labor Costs j $58,884

!

County recruitment services i $22,500 ' ! .$324,549 i

I Proposed Structure/Expenditures

I Approx. ! 96-97 Total Comp.

Position Hours/Week Sala.IT & Benefits* l

Town Administrator 40+ $85,000 Accounting Manager 40+ $66,000 Business Licenses/Customer Servic 37.5 $46,000 Community &Volunteer Services 32 $39,000 Accounting Services 30 $39,000 Information Services 20-25 $30,000 Personnel Services 20 $30,000 Overtime/temporary hire $3,000 County Recruitment Services I $7,500

I $345,500

* Does not include salarv increases ! i

Page 1

J\. ..i