April 22, 1997 - Town of San Anselmo

AGENDAS & STAFF REPORTS ON-LINE . .. http://www.sananselmo.com

7:00p.m.

TOWN OF SAN ANSELMO TOWN COUNCIL AGENDA

April 22, 1997 Town Hall - Council Chambers

525 San Anselmo Avenue, San Anselmo

Closed session regarding performance evaluation of the Interim Town Librarian, pursuant to Government Code Section 54957

8:00 p.m. * Call to order.

* Pledge of Allegiance

* Announce action taken, if any, in closed session.

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* Open time for public expression. The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Couricil is not permitted to discuss or take · action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes, and may not be belligerent or slanderous out of respect for the community.

* Council requests for future agenda items, questions and comments to staff; staff miscellaneous items.

1. Consent agenda: Items on the consent agenda may be removed and discussed separately. Otherwise, all the items may be approved with one action.

(a) Approve minutes: April 8, 1997. (b) Acknowledge and file financial report as of March 31, 1997. (c) Proclaim April 22, 1997, Earth Day, a waste-free lunch day. (d) Approve Resolution regarding application for disabilitly retirement of Police Captain R.

Schmidt (e) Allocate $21,500 from Contingency for a downtown revitalization fundraising feasibility

study. (f) Approve Telecommunication Ordinance, standards and criteria for wireless communications

facilities, which includes definitions, permit process, zoning limitations, and aesthetic standards.

(g) Accept as complete Phase 2 of the Library Improvement Project. (h) Endorse continuation of the !STEA federal funding for transportation congestion

management pr.ojects. (i) Appropriate $2,000 from Emergency/Unprogrammed Projects in the Capital Projects

Budget for signage, security barrier, and foyer improvements related to the Library Renovation Project.

(j) Approve recommendation from the Parks and Recreation Commission to appropriate $10,429 from the Snack Shack Fund for improvements to Memorial Park.

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(k) Proclaim May 19-23 as the Bay Area's Bike-to-Work Week. (1) Approve Ordinance amendment requiring a use permit to convert residential uses to non

residential uses in the Commercial & Professional Zoning Districts. (m) CONTINUE: Request to maintain secondary residence at 125 Redwood Road due to

hardship.

2. Appointments: (a) Red Hill Fields Task Force (b) Board of Review (one seat) (c) Planning Commission (2 seats)

3. Request from residents of Crest Road neighborhood for contributions to pavement improvements on non-Town maintained street.

4. Resolution expressing concern regarding plans by Cellular One to place an antenna on County property adjacent to San Anselmo.

5. Introduce Ordinance amending the noise ordinance changing allowed hours of construction to Mondays through Fridays from 7:00 a.m. to 7:00 p.m., Saturdays from 9 a.m. to 5 p.m. and Sundays from 12 p.m. to 5 p.m. Such hours shall be extended until 10:00 p.m. for work performed by homeowners or residents upon their own property.

6. Appeal of an administrative staff decision regarding placement of a sliding glass door versus a window at the rear of the new residence constructed at 1312 Sir Francis Drake Blvd. Between Cordone Drive and Mountain View Avenue. Appellant: Tarrant Bell properties.

7. Second six month review of the UNOCAL gas station Use Permit granted in 1995. The station is located at 930 Sir Francis Drake Blvd. next to the Redhill Shopping Center.

8. Public hearing on annual review/status report of the Oak Avenue Development Agreement, as required by law, to determine good faith compliance.

9. Accept 1995-96 Audit and Comprehensive Annual Financial Report

10. Adjournment.

If you need an accommodation to attend or participate in this meeting due to a disability, please contact the Administration Department at Town Hall (258-4600).

If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Any item not under discussion before 11:00 p.m. may be continued to the next regular meeting. Next regular meeting: May 13, 1997.

I certify that this agenda was posted on the Public Notice Bulletin Board on April 18, 1997.

~~ xtt&~~Y(_) Debbie Stutsman, Town Clerk

Present: Absent:

8:00p.m.

TOWI."l OF SAN ANSELMO Minutes of the Town Council Meeting of April 8, 1997

Breen, Chignelt, Kroot, Overberger Hodgens

• CALL TO ORDER

• PLEDGE OF ALLEGIANCE - The pledge was led by youth from the Campaign for a Healthier Community for Children.

• ANNOUNCE ACTION TAKEN. IF ANY. IN CLOSED SESSION - Mayor Kroot announced that no action was taken during dosed session.

* OPEN TIME FOR PUBLIC EXPRESSION

Jonathan Braun, 479 Scenic Avenue, is concerned about Cellular One's plans to build an antenna facility on Kite Hill. The County Planning Commission plans action on this in two weeks. · This is a prime piece of land on which Cellular. One plans to build a concrete bunker to contain their equipment. He would like the Council to transmit.a resolution to the County opposing this installation. This issue will be on the next agenda for the Open Space Committee. Sprint plans to put a 40 foot aerial just down the hill from this location.

Town Administrator Pollard said staff will convey concerns to the County of Marin and agendize for the next meeting. Staff will try to request a continuance of the County Planning meeting.

Mrs. Brown thanked the Council for doing the zebra striping on the downtown crosswalks. She would like the intersection between the Bistro and Welts Fargo looked at because it is so dangerous and it has not been painted. Drivers need to be reminded that pedestrians share the road with them .

. Police Chief Del Santo said the zebra striping was d6ne only at irtt~rsections without control. He will arra·nge to havethe·zebra striping at this intersection. · · ·

Kay Coleman, Volunteer Coordinator, invited the public to a birthday celebration tomorrow for the Town's 90th birthday from 3:30 - S:oq p.m. at Town Hall.

Barbara Schmidt, Austin Avenue, asked about the outcome of the closed session on the Fraser property. Kroot said no action was taken.

• COUNCIL REQUESTS . FOR FUTURE AGENDA . ITEMS. QUESTIONS AND COMMENTS TO STAFF: STAFF MISCELLANEOUS ITEMS.

Breen asked how much it would cost to have diagonal parking on both sides of San Anselmo Avenue between Ross and Bolinas.

Chignell asked about development at 100 Summit in Fairfax, with access planned through San Anselmo. Planning Director Chaney will look into this.

Chignell asked ifthe Measure G Monitoring Committee could meet before the end of the month.

Chignell asked that the Town get a report from the Fairfax Planning Director on traffic impacts of the Marin Town & Country Club.

Town Administrator Pollard said Fairfax has indicated they will be in touch after April 14.

Chignell asked if the paving problems on San Anselmo Avenue will come to the Town Council or the Measure G Monitoring Committee.

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Minutes of the S~n Anselmo Town Council April !I, 1997

Public Works Director Bush said it will go first to the Measure G Monitoring Committee, then go to Council.

Police Chief Del Santo said a large group of bicyclists will be coming through San Anselmo on April 18 around 4:30 p.m.

1. CONSENT AGENDA: ITEMS ON THE CONSENT AGENDA MAY BE REMOVED AND DISCUSSED SEPARATELY. a) Approve minutes: March 25, 1997. (b) Acknowledge and file warrants: Nos. 24624-24875 in the amount of$713, 936.20. (c) Proclaiming April 13 - 19, 1997, Volunteer Week. (d) Proclaiming May 25 -31, 1997, Week of the Children ( e) Approve Ordinance Amendment No 981 to waive the current on-site residency requirement of property owners of use permit approved second units located on property having street frontage on Sir Francis Drake Blvd. in the R-1 zoning district. (f) Approve Downtown Event application for the Festival of the Children, May 31, 1997. (g) CONTINUE TO APRIL 22, 1997: Approve disability retirement application from Police Captain R. Schmidt. (h) Approve revision to reorganization of Police Department staffing structure. (I) Approve Resolution No. 3386 amending criteria for police officer training program (j) CONTINUE TO APRIL 22, 1997: Review of UNOCAL Use Permit (k) CONTINUE TO APRIL 22, 1997: Request to maintain secondary residence at 125 Redwood Road due to hardship.

Items (d), (e), (f) and (k) were removed for discussion.

Mis, Breen/Overberger, to approve consent agenda items (a), (b), (c), (g), (h), (i) and (j) . Ayes: All. Absent: Hodgens.

Regarding items (d) and (f), the children from the Campaign for a Healthier Community for Children presented a musical request.

M/s, Chignell/Breen, to approve consent agenda items (d) and (f). Ayes: All. Absent: Hodgens.

Mis, Breen/Chignell, to approve consent agenda item (e). Ayes: Breen, Chignell, Overberger. Noes: Kroot, Absent: Hodgens.

Regarding item (k), Town Administrator Pollard suggested that interested parties and a subcommittee of two Councilmembers meet to discuss the issues on 125 Redwood Road. Overberger and Hodgens will plan to work on this.

M/s, Chignell/Breen, to appoint Hodgens and Overberger to a council subcommittee to meet with the property owners and neighbors of 125 Redwood Road. Ayes: All. Absent: Hodgens.

2. APPROPRIATE UP TO $135.000 FOR SLOPE STABILIZATION WORK AT HALPERIN PARK.

Town Administrator Pollard presented her staff report. Council is asked to appropriate up to $135,000 for slope stabilization measures to Halperin Park. This work must be performed now to protect the downslope properties. Funds would come from Emergency Reserves and the Capital Projects Fund.

Overberger asked if it would be more economical or practical to approach the neighbors about home purchase.

Town Administrator Pollard said a soils engineer is working on this. When his study is complete, a decision will be made on whether there is actually any long term solution.

Overberger would like this issue agendized as soon as the soils report is received.

Louise Mathews, Foothill Road, took issue with the actual amounts listed as spent to date on the slide. She would like to see how much has been spent based on invoices. She is concerned with

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Minutes of the San Anselmo Town Council April 8, 1997

grouting of the riprap. The Herrera Court lien payment should go toward costs associated with the cleanup of that slide.

Public Works Director Bush answered the riprap question with the drainage plans for the slope.

Breen said we have no choice but to continue to take remedial action.

M/s, Overberger/Chignell, to appropriate up to $135,000 for slope stabilization measures to Halperin Park with the source of the funds to be Emergency Reserves and the Capital Projects Fund. Ayes: All. Absent: Hodgens.

3. INTRODUCE TELECOMMUNICATION ORDINANCE. STANDARDS AND CRITERIA FOR WIRELESS COMMUNICATIONS FACILITIES. WHICH INCLUDES DEFINITIONS. PERMIT PROCESS. ZONING LIMITATIONS. AND AESTHETIC STANDARDS.

Planning Director Chaney said Council is asked to adopt the negative declaration and introduce an ordinance establishing process and standards to judge wireless telecommunication facilities proposals. A resolution would be used to cite technical aspects that would be amended frequently as technology changes. Any changes to the ordinance/resolution would come to the Town Council. The zoning code would be changed to avoid height variance restrictions. These projects will be subject to noticing requirements and public hearings. The Planning Director would have the ability to approve only minor projects in commercial areas. In polling other communities this level of authority is typical.

Chignell asked what criteria the Planning Commission uses to evaluate facilities such as this one. Planning Director Chaney said they are presently using old codes.

Assistant Planner Chip Griffin said he recommends the resolution for the technology part so that amendment to the ordinance would not have to be made for small details or even significant changes.

Kroot asked about the elimination of height variances for antennas.

Assistant Planner Chip Griffin said he suggests the word "expanded" on page S of the ordinance.

Jonathan Braun, Scenic Avenue, said he would suggest hiring a professional in this field to review these applications.

Griffin said there are several provisions in the ordinance that include peer review.

Overberger said she would encourage peer review in these types of cases.

Chignell said he cannot support this because he would like a more public process; he wants variance language inserted.

Breen said he would like to see all these applications come forward to Council, as this is new technology and it will bring it to the fore in the public attention.

Kroot said he is concerned that small items not come to Council. Chaney gave some examples of "minor" facilities.

M/s, Breen/Overberger, to adopt the negative declaration and introduce ordinance establishing necessary planning entitlements, definitions and development standards and criteria (Exhibit "A") for the establishment of wireless antenna facilities and amendments to Table 3A (Exhibit "B'') in the Town of San Anselmo with the amendment that minor facilities will be reviewed by the Town Council.; and to approve Resolution No. 3387 to adopt the "Standards and Criteria document. Ayes: All. Noes: Chignell. Absent: Hodgens.

4. AUTHORIZE STAFF TO NEGOTIATE LEASE(S) TO LOCATE CELLULAR EQUIPMENT ON TOWN HALL PROPERTY. SUBJECT TO APPROVAL OF PLANNING PERMITS.

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Town Administrator Pollard presented her staff report. At a previous hearing, Council was concerned that other companies have the opportunity to apply for installations on Town Hall and other Town properties. Staff has contacted the other two interested companies and asked for requests for proposals regarding using the Town Hall property. Council could authorize staff to receive and review the proposals, coming back to Council for a recommended lease.

Chignell asked about Town interchanges with Sprint. Pollard said it was meant to be a simultaneous process with the Council and the Planning Commission.

Jim Schoenfelder, Whalen & Company representing Sprint, said they appreciate staff and Council's efforts. They would like a decision soon so they can move forward in negotiating a lease agreement with the town.

Jonathan Braun, Scenic Avenue, advised extreme caution when entering into these agreement as these installations seem to grow.

Chignell said these are visible antennas. He is not comfortable authorizing a deal with Sprint when the field hasn't been fully explored. He would like to defer this until the other companies are heard from.

Breen said he feels he needs more information to make an informed decision. He would like to see the results of inquiries from the other companies.

Overberger said the Council is not adequately informed. Sprint was the first here and that is the name of the game for technology such as this. She wants to be sure this is a public process.

Kroot said the advantage of this location is that it isn't Kite Hill. He would be interested in entering into a negotiation, although not necessarily an approval.

Jim Schoenfelder, Whalen & Company, asked when a decision might be made if the end of the month is too soon.

Overberger suggested that the negotiation process can determine specifics and details on an arrangement.

Mis; Overberger/Breen, to authorize staff to pursue conversations about leases with Sprint to establish negotiable and non-negotiable items in the next two weeks; to pursue the Request for Proposal process that has been begun; and to establish a public process for discussing the use of public buildings for these facilities. Ayes: Breen, Kroot, Overberger. Noes: Chignell Absent: Hodgens.

5. APPROVE ORDINANCE AMENDMENT REQUIRING A USE PERMIT TO CONVERT RESIDENTIAL USES TO NON-RESIDENTIAL USES IN THE COMMERCIAL & PROFESSIONAL ZONING DISTRICTS.

Planning Director Chaney presented her staff report. The issue came before the Council last year when a property owner wanted to convert a residential second floor in the business district to office space. This ordinance requires a use permit to convert residential uses to non-residential uses in the C and P Zoning Districts.

Mis, Chignell/Overberger, to approve the Negative Declaration and introduce the Ordinance Amendment requiring a Use Permit to convert residential uses to non-residential uses in the Commercial and Professional Zoning Districts. Ayes: All. Absent: Hodgens.

6. REQUEST FOR AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT. REDWOOD HILLS SUBDIVISION. PETER FRASER. APPLICANT.

Town Administrator Pollard recommended this item be tabled pending the exploration of some legal issues have come up.

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1. REQUEST FOR ENDORSEMENT OF PUBLIC OWNERSHIP OF 300 MILES OF RAILROAD IN NORTHERN CALIFORNIA, AND SUPPORT FOR $2.000.000 REIMBURSEMENT IN STATE DISASTER RELIEF.

Town Administrator Pollard presented her staff report. Council has been asked by Ukiah to urge the State to provide disaster assistance in the amount of $2,000,000 for the damage incurred by the railroad due to flooding in 1993.

Breen said the railroad is a precious resource that should be preserved.

Louise Mathews, Foothill Road, said she has a problem requesting the State to pay the $2 million. She would like an audit process to ensure the railroad has handled their financial dealings properly. Perhaps rewording the letter would help.

Mis, Breen/Chignell, to send a letter to the Governor urging disaster relief to the North Coast Railroad Authority (NCRA), in the amount of$2,000,000. Ayes: All. Absent: Hodgens.

8. APPOINTMENTS; (a) Councilmember to countywide radio communications committee. (b) Marin Hazardous & Solid Waste Joint Powers Authority Board of Directors -

Alternate

(a) Mis, Chignell/Breen, to appoint Hodgens to the Countywide Radio Communication Committee. Ayes: All. Absent: Hodgens

(b) Mis, Chignell/Breen, to appoint Overberger to the Marin Hazardous & Solid Waste Joint Powers Authority Board of Directors - Alternate. Ayes: All. Absent: Hodgens.

10. ADJOURNMENT.

Mis, Chignell/Breen, to adjourn the meeting at 9:55 p.m. to the next regular meeting on April 22, 1997. Ayes: All. Absent: Hodgens.

Debbie Stutsman

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REVENUES 95-96 Actual, 96-97 Budget, 96-97 To Date - Through 3/31/97, 75% of Fiscal Year

1995-96 1996-97 1996-97 To Date% Est. Actual Budget To Date of Budget

TOWN TAXES: Property Taxes (Current) $2, 115,083 $2,126,640 $1, 196,537 56% Property Taxes (Prior/ERAF) $61,695 $0 $0 -Property Taxes (Supplemental) $17,040 $40,000 $29,518 74% Property Taxes (Pension) $597,031 $570,000 $333,399 58% Municipal Services Tax $416,451 $430,000 $240,582 56% Sales Tax $781,012 $715,000 $601,006 84% Property Transfer Tax $41,496 $40,000 $27,680 69% Franchise Taxes (Garbage, Cable & Utility) $237,941 $235,000 $99,868 42%

SUBTOTAL $4,267,749 $4,156,640 $2,528,590 61% PERMITS: Business License $188,587 $200,000 $109,150 55% Parking Permits (Residential) $7,069 $7,000 $5,370 77% Parking (Merchant Permits) Reserve $1,890 $1,800 $1,981 110% Construction $232,204 $235,000 $150,594 64%

SUBTOTAL $429,750 $443,800 $267,095 60% FINES: Vehicle Code $17, 196 $27,000 $23,776 88% Parking $94,735 $90,000 $36,638 41% Library $4,527 $4,500 $3,709 82%

SUBTOTAL $116,458 $121,500 $64,123 53% USE OF MONEY & PROPERTY: Interest $82,357 $60,000 $42,902 72% Royalties (Payphone Commission) $1,457 $1,500 $1,254 84%

SUBTOTAL $83,814 $61,500 $44, 156 72% OTHER AGENCY REVENUE: Proposition 172 Sales Tax $84,244 $87,000 $54,366 62% Abandoned Vehicle Program $2,330 $3,000 $3,274 109% Motor Vehicle License $458,841 $445,000 $358,510 81% Homeowners Exemption $35,452 $35,000 $17,810 51% State Mandate Reimbursements $8,320 $10,000 $16,039 160% State Gasoline Taxes $385, 179 $340,000 $166,708 49% State Library Aid $4,169 $7,300 $7, 105 97%

SUBTOTAL $978,535 $927,300 $623,812 67% FEES FOR SERVICES: Banner Fees $1,490 $1,500 $1,240 83% Fire - Sleepy Hollow F.P.D. $323, 134 $344,898 $167,392 49% Police Services $18,000 $19,000 $13,403 71% Street Maint. Svs./Reimb. $9,335 $6,000 $6,972 116% Planning Fees $61,200 $50,000 $35,625 71% Resale Inspections $25,492 $25,000 $20,469 82% In Lieu Taxes $21,749 $21,749 $2,332 11%

SUBTOTAL $460,400 $468, 147 $247,433 53% MISCELLANEOUS: Surplus Property Sales $1,994 $500 $80 16% Other $2,859 $3,000 $7,768 259%

SUBTOTAL $4,853 $3,500 $7,848 224% GENERAL FUND REVENUE TOTAL: $6,341,559 $6,182,387 $3,783,057 61%

OTHER FUNDS Isabel Cook Complex $101,172 $104,000 $79,734 77% Recreation Fund $546,425 $559,200 $444,091 79% OTHER FUNDS REVENUE TOTAL: $647,597 $663,200 $523,825 79%

ALL FUNDS REVENUE TOTAL: $6,989, 156 $6,845,587 $4,306,882 63%

Buds um Jb

EXPENDITURES 95-96 Actual, 96-97 Budget, 96-97 To Date - Through 3/31/97, 75% of Fiscal Year

1995-96 1996-97 1996-97 To Date% Est. Actual Budget To Date of Budget

GENERAL FUND DEPARTMENTS: Council $16,235 $9,494 $5,741 60% Administration and Finance $327,721 $387,024 $278,130 72% San Anselmo Volunteer Effort $38,123 $40,327 $25,801 64% Legal Services $76,664 $100,000 $25,034 25% Planning $185,442 $204, 152 $150,064 74% Non-Departmental $232,636 $291,730 $270,567 93% Police $1,719,824 $1,785,323 $1,272,290 71% Fire $1,587,213 $1,621,300 $1,215,225 75% Engineering and Inspection $334,446 $345,783 $233,257 67% Street-Maintenance $457,850 $527,389 $371,081 70% Library $270,174 $312,807 $212,635 68% Parks $248,221 $268,572 $203,722 76% Recreation - General Fund Support $69,531 $71,273 $57,628 81% GENERAL FUND EXPENDITURE TOTAL: $5,564,080 $5,965,174 $4,321,175 72%

OTHER FUNDS: Isabel Cook Complex $94, 103 $102,408 $64,961 63% Recreation Fund $542,664 $558,842 $401,063 72% OTHER FUNDS EXPENDITURE TOTAL: $636,767 $661,250 $466,024 70%

ALL FUNDS EXPENDITURE TOTAL: $6,200,847 $6,626,424 $4,787,199 72%

Budsum

A PROCLAMATION OF THE TOWN OF SAN ANSELMO DECLARING APRIL 22 EARTH DAY AND

A WASTE-FREE LUNCH DAY

WHEREAS, April 22, 1997, will be the 27th celebration of Earth Day in America; and

WHEREAS, our cmmty disposes of more than one-quarter million pounds of trash every year; and

WHEREAS, State Law AB 939 requires every community to reduce its waste stream by fifty percent (50%) by the year 2000; and

WHEREAS, each individual is responsible for a portion of this waste; and

WHEREAS, the easiest way to reduce garbage is to avoid producing it; and

WHEREAS, in recognition of these facts and in an effort to educate the residents of Marin County on ways we can-all become part of the global solution to reduce waste on Earth Day and every day, the Environmental Education Committee of the Environmental Forum of Marin is promoting a Waste-Free Lunch Day.

NOW, THEREFORE, BE IT HEREBY PROCLAIMED in recognition of these facts that the Town of San Anselmo declares Earth Day, April 22, a Waste-Free Lunch Day and encourages all San Anselmo residents who pack lunches to do so without throw-away bags, single-use cartons or -cans, plastic wrap, foil, styrofoam, or paper napkins.

_IN WITNESS WHEREOF I have hereunto set my hand caused the seal of the Town of San Anselmo to be affixed this 22nd day of April, 1997. ·

JeffKroot, Mayor

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TOWN OF SAN ANSELMO STAFF REPORT

April 17, 1997

For the Meeting of April 22. 1997

TO:

FROM:

SUBJECT:

Town Council

Georgene Kreinberg, Administrative Analyst

RESOLUTION REGARDING APPLICATION FOR DISABILITY RETIREMENT OF RICHARD SCHMIDT

RECOMMENDATION

That Council adopt the attached resolution making the finding and determination that Richard Schmidt is incapacitated within the meaning of the Public Employees' Retirement Law for the performance of the duties of Police Captain and that such incapacity is the result of injury arising out of and in the course of his employment as a Public Safety Officer with the Town.

BACKGROUND

Captain Schmidt has sustained a series of orthopedic injuries to his lower back and neck/right extremity over the course of his employment with the Town as a Public Safety Officer. In 1971 he injured his lower back while moving evidence, and this injury resulted in a specific Worker's Compensation award of 19-%% disability. In 1994 he received a Worker's Compensation award of 36-Yz% disability for the cumulative impact of injuries to his neck and right extremity~ and again in 1994, he received a Worker's Compensation award of 5% disability for a specific back injury. Most recently, in November, 1996 he suffered a specific injury to his lower back while on duty and this injury has in combination with his other related medical conditions resulted in his filing for a disability retirement. During the course of these conditions, he has received various medical treatments, including therapies and medications and has been hospitalized on five occasions.

DISCUSSION/ANALYSIS .

Captain Schmidt has filed for an industrial disability retirement under the Public Employee's Retirement Law (PERL). When a public safety employee applies for disability retirement, PERL requires that the Town (as a contracting agency with the Public Employees' Retirement System) within six months of the retirement application, determine if the employee is substantially disabled for the performance of his/her job and if the disability is industrial, i.e.

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work-related. In making this determination, the Town can order a medical examination and/or use available medical evidence and any other relevant evidence to reach such a conclusion.

In Captain Schmidt's situation there is abundant and convincing medical evidence from his physician as well as from the files of the Town's Worker's Compensation administrator to support a finding of substantial incapacity to perform the duties of Police Captain. In addition, the Town ordered a specific medical examination and the results of this confirm substantial incapacity to perform as a Police Captain. (For reasons of privacy, medical documents are not attached to this staff report; they are available however for Council member review in the Personnel Office prior to the Council meeting of April 22, 1997.) Additionally, Worker's Compensation injury reports document that the injuries were sustained while Captain Schmidt was performing his duties as a Public Safety Officer; therefore, the disability is industrial.

By adopting the attached resolution, the Council finds and determines that Captain Schmidt is incapacitated for the performance of his duties and that the cause of this disability is industrial. The resolution also includes several other declarations which PERL requires the Town to make as part of an industrial disability finding. These include a statement of effective date of retirement; a statement of the nature of the primary disabling condition; a statement as to whether there is the possibility of third party liability; a statement as to whether advance disability pension payments will be made by the agency prior to commencement of regular pension payments by PERS; and, if the employee was hired after January, 1980, a statement regarding whether or not the disability is directly attributable to a violent act committed by another person or because of a particularly hazardous duty.

CONCLUSION

Staff recommends that Council make a finding and determination that Captain Schmidt is incapacitated for the performance of duty as a Police Captain and that the cause of this incapacity is "industrial" within the meaning of the Public Employee's Retirement Law.

CC: Richard Schmidt

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RESOLUTION NO ---

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO REGARDING APPLICATION FOR DISABILITY RETIREMENT

OF RICHARD SCHMIDT

WHEREAS, the Town of San Anselmo (hereinafter referred to as Agency) is a contracting agency of the Public Employee's Retirement System;

WHEREAS, the Public Employee's Retirement Law requires that a contracting agency determine whether an employee of such agency in employment in which he/she is classified as a local safety member is disabled for purposes of the Public Employee's Retirement Law and whether such disability is "industrial" within the meaning of such law;

WHEREAS, an application for disability retirement of Richard Schmidt employed by the Agency in the position of Police Captain has been filed with the Public Employees' Retirement System; and

WHEREAS, the Town Council has reviewed the medical and other evidence relevant to such alleged disability;

NOW, THEREFORE, BE IT RESOLVED:

THAT the Town Council of the Town of San Anselmo does hereby find and determine that Richard Schmidt is incapacitated within the meaning of the Public Employees' Retirement Law for performance of his duties in the position of Police Captain; and

BE IT FURTHER RESOLVED THAT THE Town Council finds and determines and it does hereby find and determine that such disability is a result of injury or disease arising out of and in the course of employment. Neither Richard Schmidt nor the Town of San Anselmo has applied to the Workers' Compensation Appeals Board for a determination pursuant to Section 21016 whether such disability is industrial.

BE IT FURTHER RESOLVED THAT the member will be separated from his employment in the position of Police Captain effective May 1, 1997.

BE IT FURTHER RESOLVED THAT the primary disabling condition is orthopedic; there is not a possibility of third party liability; Advanced Disability Pension payments will not be made; and the member's disabling condition is not a direct consequence of a violent

act perpetrated upon the member's person or did not occur during the performance of those portions of the member's duties which are particularly hazardous and dangerous.

I hereby certify that the foregoing Resolution was duly passed and adopted at a regular meeting of the San Anselmo Town Council held on the 22nd day of April, 1997 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ATTEST:

TOWN CLERK

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April 17, 1997

MEMORANDUM

For the Town Councilmeeting of April 22. 1997

To: Town Council

From: Ann Chaney, Planning Director

Subject: Downtown Revitalization Fund Raising Feasibility Study

Recommendation

That the Town Council: 1. Allocate $21,500 from Contingency to finance the preparation a fund raising

feasibility study for the Downtown Revitalization effort. Note: It is intended that (

this money will be reimbursed to the Town through the proceeds of the fund raising effort; and

2. Authorize the hiring of The Greenwood Company to conduct that study.

Background

The Town Council has determined that the funding to improve downtown San Anselmo Avenue (e.g., new street lights, trees, benches) should not be done with Town revenues. Rather is it intended that these funds be privately raised by the community. Our landscape design consultant has estimated the total cost of these improvements to be approximately $600,000. Prior to launching a fund raising campaign, a fund raising feasibility study is typically conducted to help determine whether such a goal is feasible. Therefore, a Downtown Finance Committee was fonned which discussed the funding issue and talked with fund raisers to determine the approach the Town should take. From those meetings, it was decided that the Town should first conduct a funding raising feasibility study.

Requests for Proposals were sent to 15 Bay area firms and 8 of those firms responded. From the Finance Committee, a subcommittee was formed. This Search Committee included Judith Hodgens, Frank Olsson, Lynne Kidder, Marcus Yamane, Robert Raciti, and Tom Robinson. This subcommittee evaluated each of the eight proposals and decided on four firms to interview. Because two of those firms decided to team up together, the Search Committee interviewed three fundraising consultant groups. After additional meetings and follow-up interviews with the top two consultants, the Search Committee selected The Greenwood Company to recommend to the Town Council.

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Attached is a copy of the proposal submitted by Robert Greenwood, principal. Based on the firm's experience, references, and approach to San Anselmo's fund raising needs, the Search Committee believes that this firm is the most appropriate one to work with the Town and help us achieve good results. The Search Committee conducted reference checks which resulted in very positive recommendations. Other clients of The Greenwood Company include the Oakland Zoo, Novato Community Hospital, and Marin General Hospital.

In summary, The Greenwood Company would conduct 70 confidential, fact-finding interviews over a period of about three weeks. Interviews would be with leaders of civic and professional organization, merchants and property owners, philanthropic leaders, government officials and Downtown Revitalization committee members. Obviously, the interviews would include a sampling of these various groups. The study is estimated to be completed in approximately ten weeks at a cost of $20, 000 plus expenses. Expenses in this case include mileage, report production and transcribing of interviews. Mr. Greenwood estimated expenses should not exceed $1,500 in this case. Thus, staff is asking that the Town Council allocate $21,500 from contingency for this feasibility study. The unappropriated balance in the Contingency Fund is $84,000. The proposal is to reimburse the $21,500 allocation from future fundraising efforts.

Based on other submittals and our knowledge of fund raising studies, staff and the Search Committee believe that the fee is competitive and that the Greenwood Company will

. produce a useful project to help us determine the feasibility of funding the Downtown improvements through private resources.

Attachment

January 13, 1997 proposal from The Greenwood Company

THE GREENWOOD COMPANY

Robert H. Greenwood President

Ann Chaney Planning Director Town of San Anselmo 525 San Anselmo Avenue San Anselmo, CA 94960

Dear Ms. Chaney:

Professional Fund Raising Counsel

January 13, 1997

Thank you for contacting The Greenwood Company for information concerning our campaign planning and feasibility studies. I hope we can help you.

The Greenwood Company is grateful for the opportunity to submit for your consideration the enclosed information pertaining to our services and to your funding needs as we understand them at this time. We look forward to an opportunity to meet with you and members of the Downtown Revitalization and Development Committees to discuss you needs further and to answer any questions you may have.

The material we have provided here is based upon information you have ~

provided us and on our experience with situations we believe similar to your own. think you will find this proposal quite detailed. We prefer to be as clear as possible about our services because our studies are more comprehensive than most. We do not take alternative approaches to feasibility studies as suggested in your Request for Proposal.

I trust that this proposal will be helpful to you and look forward to hearing from you soon.

Sincerely,

Robert H. Greenwood

55 Francisco Street, Suite 780 • San Francisco, California 94133 415/837-5858 Fax: 415/837-5850

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Proposal for A Campaign Planning and Feasibility Study


TABLE OF CONTENTS

I. The Greenwood Company, About Our Firm . . . . . . . . . . . . . . . . . . . . . 1

II. The Role of Campaign Planning and Feasibility Studies in Planning for Capital Campaigns . . . . . . . . . . . . . . . . . . . . . . 4

Ill. Objectives of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

IV. Procedures of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

V. Components of the Completed Study . . . . . . . . . . . . . . . . . . . . . . . . 1 0

VI. Study Timing and Main Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

VII. Town of San Anselmo Responsibilities in the Study . . . . . . . . . . . . . . . 12

VIII. Cost of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 3

IX. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 4

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THE GREENWOOD COMPANY. ABOUT OUR FIRM

The Greenwood Company is a selective, mid-sized, fund-raising firm that

specializes in the design and management of campaign studies and capital

campaigns in support of the capital and endowment needs of not-for-profit

organizations. Most of our work has been conducted on behalf of community

and regional, rather than national, organizations.

The company was founded in 1979 and, until recently, operated mainly

in the western United States. We currently serve clients in California,

Washington, Idaho, Tennessee and Nebraska.

The Greenwood Company's primary services are capital and endowment

campaign management, campaign planning studies, development audits, case

statement development, comprehensive long range development plans, board

development, board retreats, solicitation training programs and executive

recruitment.

The company, based in San Francisco, is owned and managed by Robert

H. Greenwood. Mr. Greenwood first directed fund-raising studies and

campaigns in 1972 and has since designed, directed and supervised fund-raising

campaigns, campaign planning studies, development audits, and other fund

raising activities in 22 states including every geographic region of the country.

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He has spoken and written extensively on various fund-raising dynamics

including capital and endowment campaigns, campaign planning studies, gift

approach techniques, annual funds, development audits, nonprofit board

building and fund-raising audiovisuals and brochures. Bob is a native of

Alabama, a graduate of the University of Virginia and has lived in San Francisco

for the past 25 years.

Vice President of The Greenwood Company is William S. Littlejohn. Mr.

Littlejohn was born and raised in McLean, Virginia, and graduated from the

University of Virginia. Before joining The Greenwood Company in 1992, he held

senior positions with prestigious nonprofit organizations including the American

Cancer Society where he managed fund-raising, marketing, finance and

information systems for 15 offices with more than $25 million in annual fund

raising revenues.

William D. Seelye, FAHP, has held senior development positions for more

than 30 years. In addition to serving as a Vice President of The Greenwood

Company where he has managed major capital campaigns and campaign

planning and feasibility studies and facilitated board retreats and other client

activities, Bill has serv.ed as the senior development officer for several

prestigious nonprofit organizations. These institutions include Pomona College

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in Southern California; Children's Hospital of Orange County in Orange,

California; and Pacific Presbyterian Medical Center (now California Pacific) in

San Francisco.

All work conducted by The Greenwood Company is designed by Bob

Greenwood and closely supervised by a senior Greenwood account executive.

In addition, Bob Greenwood is consulted on all major decisions of each client's

work. The company employs no salespeople and has never made a "cold call"

on a prospective client. All of our business has been generated by our general

reputation or by client referrals.

Our · on-site Study Directors, Campaign Directors and Campaign

Supervisors are experienced, articulate, effective fund raisers with excellent

track records who reflect credit on our clients. The campaign supervision we

bring to bear on behalf of our clients win campaigns. We have a superb record

of accomplishment which we invite you to investigate.

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II. THE ROLE OF CAMPAIGN PLANNING ANP FEASIBILITY STUDIES IN

PLANNING FOR CAPITAL CAMPAIGNS

The Greenwood Company places an exceedingly strong emphasis on the

role of planning/feasibility studies in the planning for successful campaigns. We

do not take a "canned" approach to campaigns. We conceive and design each

one by satisfying the fundamental requirements for success in a given set of

circumstances. In order to do this, we must have a clear understanding of our

client, the services it provides its publics, its image with those publics, its

financial needs~ the current giving inclination of its publics and many other

factors. Since our ultimate objective is to build bridges between the needs of

our client and the giving instincts of its publics, we must come to understand

both the potential donor base and our client very well in a relatively brief period

of time.

The planning study is the tool we use to provide the raw material for this

process. Hence, its importance cannot, in our opinion, be overstated. The

personnel assigned to a study, its timing, organization and ultimate evaluation

are as important as those assigned to the campaign itself. Without proper

information, the chances for a successful campaign are significantly diminished

so we focus our attention on the information we need and how best to obtain

it. An organization's circumstances will therefore dictate the sort of study we

will need to conduct -- nQ! the cost of the study or the preconceived notions of

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our clients. Subordinating study planning to marketing considerations

diminishes the study's effectiveness and, hence, the ultimate effectiveness of

any campaign the study may recommend.

In order to predict a challenging, yet achievable, campaign goal and to

plan an effective campaign and campaign time table, it is very helpful to identify ! l· ·~-i

the primary obstacles to success through the study process and to plan

effective ways to surmount these obstacles.

In addition to . the information gathered in study interviews, we have

fourid the interview to provide an invaluable opportunity to subtly. "sell" the

client's needs to prospective major donors. Indeed, if no information were

needed at all, the study's value to a subsequent campaign would be well-served

by this function alone. Because no gift is yet being sought, the study interview

usually provides the last opportunity to discuss the client's needs with

prospective major donors without the tension that necessarily exists during an

actual campaign when a prospect's gift is at least tacitly at issue.

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Ill. OBJECTIVES OF THE STUDY

To plan a major campaign on behalf of the Town of San Anselmo, The

Greenwood Company would need to obtain answers to questions such as these:

1 . Will important town residents and businesses support a downtown revitalization campaign in a manner commensurate with the needs of a $600,000 campaign?

2. Can a compelling case be made for philanthropic support of the Downtown San Anselmo Avenue Streetscape Design Plan?

3. How much campaign leadership ability appropriate to the needs of such a campaign already exists in the Town leadership (Town Council, Downtown Revitalization Committee and Development Committee) and what is the inclination of such leadership to serve in a campaign? For example, are appropriate Revitalization Committee and Development Committee members willing to commit the time and gifts commensurate with the needs of a major campaign?

·4. How much access to San Anselmo's most influential and affluent families and businesses currently exists on the Revitalization and Development committees?

5. Who are the dozen or so most appropriate individuals to lead a Town of San Anselmo campaign? And, what is their inclination to serve in a campaign?

6. Of important residents and businesses, which are capable, if so inclined, of making three-year campaign pledges totaling five digits?

7. What are the most likely obstacles that an Town of San Anselmo campaign will encounter when approaching various constituents (residents, merchants, property owners and other donor prospects) and what are the most effective ways to overcome those obstacles?

8. How much money might be raised in a campaign?

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9. Will the capital campaign axiom that 85% of the funds come from 15% of the donors hold true in a San Anselmo campaign or will it be necessary to have relatively greater numbers of middle-range gifts?

10. How will current fund-raising activities on behalf of other San Anselmo nonprofit organizations affect a campaign for the Streetscape Design Plan?

11. How might the Town best recognize campaign donors - especially those who make the largest commitments?

12. How much time will be needed to conduct the campaign?

13. What support materials (brochures, audiovisuals, etc.) are most appropriate to thi$ campaign and how will they impact campaign expense?

14. What sort of staffing will be necessary to a successful campaign?

. 1 5. How much will the campaign cost to conduct?

The Greenwood study will also have the objective of subtly "selling" to

all interviewees the case for supporting the Town of San Anselmo campaign. ;,i

This will be done through conversational exchange in each interview. The skill

with which this function is handled is very important to the success of any

subsequent campaign.

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IV. PROCEDURES OF THE STUDY

The Greenwood Company will utilize a Study . Supervisor and a Study

Director to conduct approximately 70 confidential, fact-finding and

fact-disseminating interviews over a three-week period. These interviews will

be conducted with:

• Members of the San Anselmo Town Council;

• Key San Anselmo fown managers;

• Members of the Downtown Revitalization Committee and Development Committee;

• Appropriate San Anselmo philanthropic leaders;

• Leaders of San Anselmo civic and professional organizations;

• Appropriate local merchants and property owners .

Interviewees will be individuals thought to have significant impact on the

ability to raise funds for the Streetscape Design Plan.

An abbreviated case for support (that is mailed to all interviewees prior

to interviews) will be developed by The Greenwood Company in conjunction

with San Anselmo town managers.

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After completing interviews with appropriate Town leadership and

developing and mailing the abbreviated case, outside interviews will begin at the

offices and homes of community interviewees. Agreement to participate in

these interviews should be obtained from prospective interviewees by Town

leadership. Specific appointments are then coordinated by Town staff.

Interview data will be analyzed and evaluated by Bob Greenwood, the

Study Supervisor and the Study Director during and after the interview process.

Bob Greenwood will write the study. The completed study will be presented

verbally and in writing to Town leadership on a mutually convenient date

approximately three weeks after completion of interviews.

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V. COMPONENTS OF THE COMPLETED STUDY

The completed campaign planning study will presentfindings, conclusions

and recommendations on many topics. Principal subjects will include:

1 . Assessment of prevailing volunteer and donor attitudes toward a San Anselmo campaign.

2. lhe identity of area civic and philanthropic leaders whose involvement in a campaign would be necessary to success.

3. The inclination of these civic and philanthropic leaders to serve in a campaign.

4. An appropriate and achievable campaign financial goal.

5. Primary obstacles to success and suggestions to overcome these obstacles.

6. Most effective campaign timing (start date and duration).

7. Responsibilities of the Town leadership and other internal constituents in a campaign.

8. Campaign staffing recommendations (if a campaign is recommended).

9. Detailed campaign plan of action to include identification of promotional materials.

10. Campaign costs for a campaign managed by The Greenwood Company (fees plus itemized expenses).

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VI. STUDY TIMING AND MAIN EVENTS

The study can be completed in approximately ten weeks. The major

events that occur during this period are as follows:

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Initial meeting to determine who to interview (meeting attended by key _Town leadership (Council members, Revitalization and Development committee members and key staff). This meeting is facilitated by the Study Supervisor.

Town leadership chooses and telephones prospective interviewees to ask them to participate in the study. (The Greenwood Company will provide specific, written instructions for these telephone calls.)

• The Greenwood Company writes the abbreviated case statement containing background on the downtown revitalization project and the case for the campaign. This case will be mailed to all interviewees in advance of their interviews.

• Specific interviews are scheduled by Town staff.

• Interviews are conducted over a three-week period by the Study Director and the Study Supervisor.

• Bob Greenwood and the Study Supervisor debrief the Study Director during and after interviews.

• Bob Greenwood writes the study.

• Bob Greenwood, the Study Supervisor and the Study Director present the study to Town leadership.

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VII. TOWN OF SAN ANSELMO RESPONSIBILITIES IN THE STUPY

In summary, Town of San Anselmo responsibilities in the study are as

follows:

1. The Town staff should supply to The Greenwood Company all pertinent information on the Town and the downtown revitalization project to be funded by the campaign.

2. Town leadership should assist in identifying appropriate individuals for study interviews. They should also agree to contact prospective interviewees to obtain their agreement to participate in the study. This assistance is key because only Town leadership will have the influence necessary to sway prospective interviewees to participate.

3. Town staff should contact interviewees who have agreed to participate to schedule specific interview appointments and keep the _master interview calendar. This is appropriate because prospective interviewees may not be comfortable dealing with a "third-party" (The Greenwood Company) during the scheduling process.

4. Town leadership should be conscientious in the scheduling of the meeting at which the study report is presented. It is important that attendance at this meeting be high. ·

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VIII. COST OF THE STUDY

The study will consume a minimum of six weeks of the Study Director's

time and at least two weeks of the Study Supervisor's time. In addition, at

least seven days of Bob Greenwood's time will be devoted to the study. The

Greenwood fee will be $20.000 plus expenses. Expenses consist of

out-of-pocket expenses incurred during the study such as transportation and

meals during the study process, the cost of transcribing study notes and

producing and shipping the study document and other incidentals. Payment will

be as follows:

• $10,000 upon signing of the study agreement.

• $5,000 upon completion of study interviews.

• $5,000 upon delivery of completed study.

• Expenses will be billed as incurred.

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IX. REFERENCES

The Greenwood policy on references is that each reference supplied a

prospective client should:

1. Demonstrate The Greenwood Company's experience in the areas of fund raising in question -- in this case, demonstrated expertise in the design and implementation of campaign planning studies and ·campaign management programs.

2. Be references for work done in recent years.

The Greenwood Company encourages the Town of San Anselmo to

telephone these references and to discuss our performance in detail. We also

u_rge the staff to request references from our competitors and to thoroughly

investigate performance.

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REFERENCES FOR THE GREENWOOD COMPANY

1 . Andrew Eber Executive Director Marin General Hospital Foundation Box 8010 San Rafael, California 94912 (415) 925-7415

The Greenwood Company was chosen to conduct a campaign planning and feasibility study for a $6 million capital campaign to fund an Emergency Department expansion and a Comprehensive Cancer Center. The prospects for a campaign were complicated by the unusual circumstance of the foundation having just completed a four-year capital campaign on behalf of a general modernization program. The Greenwood Company did not manage the campaign but served as special campaign counsel to the campaign which was internally managed. After this successful campaign, The Greenwood Company has continued to provide counsel on major gift fund-raising to the Foundation staff and volunteers.

Client Assessment

"The Greenwood Company's planning and feasibility study for our $6 million campaign was efficient, highly professional, very thorough, completed on-time and onbudget, and creative to the point that they turned up useful . insights and suggestions which were beyond the scope of the contract... Their solicitation training of our campaign volunteers reflected a real sensitivity to their needs and backgrounds and provided just the right frame of reference for their solicitation calls."

Andrew J. Eber, Executive Director

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2. Joel J. Parrott, DVM Executive Director East Bay Zoological Society 9777 Golf Links Road Oakland, CA 94605 (510) 632-9525


The Greenwood Company nas recently completed on-site management of a capital campaign for The Oakland Zoo. The campaign has raised $3.8 million on an original $2.8 million goal and a secondary goal of $3.5 million.

3. Daniel L. Levenstein Executive Director Smuin Ballets/SF 1314 34th Avenue San Francisco, CA 94122 (415) 665-2222

The Greenwood Company has provided fund-raising consultation to Smuin Ballets/SF for the past three years.

Client Assessment

"Smuin Ballets/SF is a small, innovative ballet company founded in 1994 by Tony- and Emmy-winning choreographer Michael Smuin, previously the Director of San Francisco Ballet. Although our artistic product needed. no fixing, our fund-raising efforts were unstructured and essentially haphazard. The Greenwood Company's work has enabled both board and staff members to identify the organization's strengths and weaknesses, thus enabling us to move forward and give the artistic staff the financial support they need. Under the guidance of The Greenwood Company over the last three years, we have developed a successful fund-raising strategy that has helped us double our operational budgets each year from $300,000 to $600,000 to $1,200,000."

"Their counsel has been invaluable in the areas of fund raising and board development. The Greenwood board gift solicitation trainings have proven to be the inspirational cornerstone of our board's fund-raising efforts, due in large

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part to virtuoso performances by the Greenwood staff at our board retreats. The board of any new organization needs tools in order to implement its mission, and The Greenwood Company has given us those tools."

Dan Levenstein, Executive Director

Lowell Smith Administrator Novato Community Hospital 1625 Hill Road Novato, CA 94947 (415) 899-9510

The Greenwood Company has provided fund-raising consultation to Novato Community Hospital on a number of occasions.

5. Brett Johnson President NorthBay Healthcare Foundation 1010 Nut Tree Road, Suite 205 Vacaville, CA 95687 (707) 454-3001

The Greenwood Company has provided fund-raising consultation to NorthBay Healthcare Foundation on a number of occasions including management of a successful capital campaign in 1990 and 1991.

6. Deborah Dunham Foundation Director Sutter Davis Hospital Road 99 at Covell Blvd. P.O. Box 1617 Davis, California 95617 (916) 756-6440

The Greenwood Company managed the most ambitious fund-raising effort in the history of Sutter Davis Hospital. The $1 million capital campaign was

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conducted to fund equipment purchases for a new Sutter Davis Hospital. The campaign went more than 35% over goal to almost $1 .4 million.

Client Assessment

"The Greenwood Company was hired to conduct a $1 million capital campaign to equip a new hospital in Davis. Our hospital had never before conducted a major campaign. The individual and collective experience. and talent of the Greenwood staff was invaluable to the success of our campaign which, with two months to go, is already $300,000 over goal. One of the crucial factors which took the campaign over goal was the solicitation training provided to campaign volunteers. This training, conducted in a distinctive Greenwood style, instilled confidence and motivation in the campaign volunteers. Because of their training and their· successful solicitations, the Foundation now has a crew of seasoned solicitors for the new Major Gifts program to be implemented as part of our annual fund campaign ... ! have had the distinct privilege of working with four members of the Greenwood professional staff. Each person distinguished himself/herself as an experienced, talented and polished professional. Without a doubt, The Greenwood Company attracts some of the best people in the fund-raising field."

Deborah L. Dunham, Foundation Director

7. Susan Peters Director Marshall Hospital Foundation Marshall Way Placerville, California 95667 (916) 626-2681

The Greenwood Company conducted a campaign planning and feasibility study for Marshall Hospital Foundation. The study concluded that the Foundation could raise at least $1 million to help pay for the $1.5 million expansion of its Emergency De.partment. The study recommended a detailed plan of action for the campaign. The Marshall Hospital Foundation Board adopted the study's recommendations and The Greenwood Company managed the Marshall Hospital Emergency Department campaign. The campaign exceeded its initial $1 million goal, surpassed its second goal of $1.2 million and its third goal of $1 .3 million.

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This campaign was awarded a Showcase Award by the Association for Healthcare Philanthropy in 1992.

Client Assessment

"When we started our capital campaign to expand the hospital's Emergency Department 11 months ago, our $1 million goal seemed like a very ambitious figure. No organization in Placerville had ever raised a sum like this before. Thanks to the assistance and guidance provided by The Greenwood Company, we have exceeded that goal and established a new goal of $1 .2 million ... Board members, physicians, employees and the auxiliary all gave much more than ever before. We are amazed that 35 physicians have already committed $350,000!. .. The Greenwood Company provided us with an excellent feasibility study and followed the study up with a well-organized campaign plan, training for volunteers, and strategies for handling our particular situation. They worked well with the board, staff and campaign volunteers, and gave our campaign very personal attention. This was important to the Foundation because the last campaign had left a poor impression with many in the community. I'm happy to say The Greenwood Company staff overc_ame that negativism ... If you follow the process laid out by The Greenwood Company, you can't help but have a successful campaign!"

Susan Peters, Executive Director

8. Kathleen M. Delaney (Former) President and CEO St. Rose Hospital Foundation (Currently Executive Director, Eden Hospital Foundation, Castro Valley, California) (510) 889-5033

The Greenwood Company was chosen to conduct the campaign planning study and capital campaign for the St. Rose Hospital Foundation in Hayward. Bob Greenwood designed and supervised the study and the $1 .3 million campaign. The campaign has become the most successful fund-raising effort in the institution's history.

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Client Assessment

"When we went looking for fund raising counsel, St. Rose Hospital did not look like much of a candidate for a $1 million capital campaign. We're a relatively small hospital in a predominantly blue-collar community with little history of philanthropy. Our fund-raising program was in the early stages of development and neither our governing board members nor our doctors were donors to the Foundation. We chose The Greenwood Company from a field of seven firms and we made an excellent choice. We wanted strong involvement of their senior people in addition to the on-site manager and we got it. From feasibility study through campaign, their experience, skill, dedication and integrity carried the day. Their strategies for medical staff contributions, for example, were amazingly effective. We went over goal to $1 . 1 million -- the biggest fund raising success in our community's history ... The benefits of our campaign have reached far beyond dollars raised. Our board now has a minimum annual gift policy of $1 ,000 per member, medical staff support has continued, our annual special event is a huge success and we have the best nonprofit board in the area. All of this started with our decision to retain The Greenwood Company."

Kathleen M. Delaney, (Former) President and CEO

9. Dena Cochran Director of Development Kaweah Delta Hospital Foundation 400 West Mineral King Visalia, California 93291 (209) 625-7230

The Greenwood Company was chosen to conduct a campaign planning and feasibility study for the Kaweah Delta Hospital Foundation in 1992 in order to assess the feasibility of, and best plan for, a capital campaign to help pay for a new wing to include a new Emergency Department, Family Birth Center and Pediatric Unit. The Visalia community had never before supported a campaign in the $2 million range. The campaign exceed its goal.

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Client Assessment

"At the outset, I thought capital campaign fund raising would be tough. And wow, I was right! If we hadn't hired The Greenwood Company, we would still be locked at the starting gate... They conducted over 70 interviews for our feasibility study -- many more than the other companies we interviewed were willing to do .. The interviewer made each subject feel that his views were important to us... And now that we're in the capital campaign, the most important thing I can say about The Greenwood Company is that they know how to do it. They really understand hospitals . and the special dynamics of raising money for them. Our Campaign Supervisor has always been there when I needed her. I've never felt alone in this campaign."

Dena Cochran, Director of Development

1 0. David L. Mitchell Executive Vice President and Chief Operating Officer The Scripps Foundation for Medicine and Science 4275 Campus Point Court P. 0. Box 28 La Jolla, California 92038 (619) 457-7480

The Greenwood Company has been chosen three times to conduct campaign planning and feasibility studies for ScrippsHealth hospitals and is currently managing a capital campaign for the organization. The first of the studies was done in 1993, the second was completed in 1994 and the third was completed in 1996. ScrippsHealth is the result of a merger of two of California's most highly regarded health care institutions: Scripps Clinic and Research Foundation and Scripps Memorial Hospitals. ScrippsHealth now comprises more than ten health care institutions. The Scripps Foundation for Medicine and Science operates the nation's premiere community health care fund-raising program which raises more than $40 million per year.

Client Assessment

nThe Greenwood Company recently conducted a critically important campaign feasibility study for Scripps

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involving one of our healthcare campuses. The firm's representatives were adroit in dealing with a number of complex economic and political factors -- internal and external -- in the interview process. The end result was a study containing an analysis and recommendations for action _which was candid, thorough, fair and extremely helpful to us in our strategic planning. I would definitely recommend The Greenwood Company to other organizations and, of course, I would certainly consider inviting the firm to perform a subsequent study for Scripps."

David L. Mitchell Executive Vice President and Chief Operating Officer

11 . Loren Basch (Former) Chief Executive Officer STARBRIGHT Pediatric Network Los Angeles, California {213) 938-7615

The Greenwood Company was chosen after a national search to be fund-raising counsel to Steven Spielberg's STARBRIGHT Pediatric Network. Specifically, The Greenwood Company has conducted a campaign planning study for a $50 million campaign to build the ST ARBRIGHT Pediatric Network. ST ARBRIGHT is a unique, cutting edge program which utilizes entertainment talent and technology to improve the lives and health of critically- and chronically-ill children. The Greenwood study planned and designed the campaign. A Greenwood manager worked closely with the STARBRIGHT Board and staff in preparing the organization for the campaign.

Client Assessment

"STARBRIGHT, chaired· by Steven Spielberg, is conducting a $50 million capital campaign as part of the ongoing philanthropic activities of the Starlight Foundation International. In planning for our capital campaign, we clearly needed fund-raising counsel at the same· 1evel of acumen and sophistication as our prestigious and motivated Board of Directors. With this in mind, we interviewed more than a dozen qualified firms. This process convinced us that Bob Greenwood and The Greenwood Company stood

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in a class by themselves. Over the two-year period that we have worked with Bob and his team, their performance has reinforced our original impressions of their strategic judgement and plan execution. I have no hesitation in recommending The Greenwood Company to any philanthropy needing the highest level of tactical expertise . from capital campaign counsel."

Peter Samuelson President, Board of Directors

12. Gregory. N. Bonn Vice President-Development Executive Vice President Methodist Hospital Foundation 300 West Huntington Drive Arcadia, California 91066-0418 (818) 574-3742

The Greenwood Company has recently completed management of a successful $8 million Patient Tower Campaign for Methodist Hospital in Arcaaia, an institution that has never had an ambitious fund-raising program. Tne campaign has now exceeded its $8 million goal. The Greenwood Company was recently selected by Methodist Hospital Foundation to conduct an additional planning study for the Foundation.

Client Assessment

"The true test of any organization is how it performs . in challenging times. As southern California entered a period of high unemployment and general economic recession, The Greenwood Company took on an $8 million capital campaign for our hospital. Our first-ever employee campaign was launched one week after major take-aways were announced. Yet we passed our goal of $200,000 and raised $310,000 from employees. Despite similar obstacles throughout the campaign, The Greenwood Company helped us meet the challenges again and again and achieve our goal. Already, we have asked them to conduct a feasibility study for a Phase II campaign." ·

Gregory N. Bonn, Executive Vice President

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To:

From:

Subject:

TOWN OF SAN ANSELMO TOWN COUNCIL STAFF REPORT

For the meeting of April 22. 1997

Town Council

Chip Griffin, Assistant Planner@) via Ann Chaney, Planning Director

Adoption of the Final Wireless Telecommunication Ordinance and the Accessory "Standards and Criteria for Wireless . Telecommunication Facilities" Document (Exhibit "A")

Recommendation

That the Town Council:

1. Adopt Ordinance No. _ establishing necessary planning entitlements, definitions and Resolution No. 3387 to adopt the Development Standards and Criteria (Exhibit "A") for the establishment of wireless antenna facilities and amendments to Table 3A (Exhibit "B") in the Town of San Anselmo.

Background And Discussion

The Town Council introduced this item at the April 8, 1997 meeting by a 3-1 vote .. A condition of the introduction was to delete the section allowing "administrative approval" of certain telecommunication applications. The revised ordinance (attached) has been changed by deleting the "Major" and "Minor" types of facilities and consolidating all telecommunication and/or public utility antenna sites into one category. These consolidated sites are subject to the Standards and Criteria document and securing of a Use Permit granted by the Planning Commission. All new language is underlined, all language to be deleted is struokthrough.

Other changes include section 10-3.2813 to make clear that any private antenna is subject to the Development Standards table including but not limited to setbacks and maximum height.

Attachments

1. Final Ordinance. 2. Resolution to adopt "Standards and Criteria" document. 3. Exhibit "A" Standards and Criteria For Wireless Telecommunications Facilities. 4. Exhibit "B" Land Use Regulations Table 3A.

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l

ORDINANCE NO. ---

AN ORDINANCE OF THE TOWN OF SAL~ AL~SELMO

ESTABLISHING NECESSARY PLANNING ENTITLEMENTS, DEFINITIONS AND DEVELOPMENT STANDARDS AND CRITERIA FOR ESTABLISHMENT OF WIRELESS ANTENNA FACILITIES (Exhibit "A") AL~ Al.'1ENDMENTS TO TABLE 3A (Exhibit "B" Land Use Regulations Table) . IN THE TOWN OF SAN ANSELMO

The Town Council of the Town of San Anselmo hereby ordains as follows:

SECTION 1: A new Section, Title 10, Chapter 3, Article 28 of the San Anselmo Municipal Code to be added as follows:

Sections: 10-3.2810 10-3.2811 10-3.2812 10-3.2813 10-3.2814

10 3.2g15 10-3.28161 10-3 .281+.8. 10-3 .281 &2. 10-3.28-±920 10-3.282Gl 10-3.282+2 10-3.282~3.

SECTION 10-3.2810

Purpose of Section Applicability Definitions Exceptions Telecommunication Antenna Facilities Require l\dministratiYe Planning Commission Use Permits Maj or Facilities Planning Commission l\ction Use Permit Standards and Criteria for Wireless Facilities (separate document) Building Official Determination of Need for Building Permits Timing Appeals Severability Repeals Effective Date

PURPOSE AND INTENT OF CHAPTER

The purpose and intent of the chapter is to provide a uniform and comprehensive set of standards for the orderly development of telecommunications facilities and installation of antennas. The regulations contained herein are designed to protect and promote public health, safety, community welfare and the aesthetic quality of San Anselmo as set forth with the goals, objectives and policies of the Town's General Plan. It is also the intent to keep stride with technology by not unduly restricting wireless telecommunications providers to make available new technologies to the Town and its citizens. It is also the stated intent of this chapter to build a framework which provides a public forum to insure a balance between public concern and private interest in establishing telecommunication facilities. Therefore the Ordinance and Standards and Criteria for Wireless Telecommunications Facilities shall accomplish the following goals:

A. Protect the visual character of the Town from potential adverse effects of telecommunication facilities and their development;

B. Ensure against the creation of visual blight within or along the Town's commercial and residential corridors;

C. Protect the citizens of San Anselmo from possible adverse health effects associated with exposure to high levels of NIER (non-ionizing electromagnetic radiation);

D. Protect the environmental resources of San Anselmo;

E. Ensure that the broad range of telecommunications services and high quality telecommunications infrastructure are provided to serve the community;

F. Streamline the process for obtaining necessary planning entitlements for telecommunication facilities while concurrently protecting the legitimate interests of the Town's citizens;

G. Provide for the charging of reasonable, competitively neutral, non-discriminatory fees for planning entitlements and other associated materials, improvements and securities.

SECTION 10-3.2811 APPLICABILITY

This chapter identifies general regulations applicable Townwide for the entitlement, location and design of .all telecommunication antenna facilities including satellite, cellular, PCS, paging and other wireless telecommunication technologies that require granting of licenses from the Federal Communications Commission and/or the Public Utilities Commission.

SECTION 10-3.2812 DEFINITIONS

For the purposes of this Chapter, the following words and phrases shall have the meaning respectively ascribed to them in this Section:

A. Antenna: Any system of wires, poles, rods, reflecting disc or similar devices used for the transmission or reception of electromagnetic waves when such system is either external to or attached to the interior or exterior of a structure. Antennas shall include devices having elements extending in any direction, and directional beam type arrays having elements carried by and disposed from a generally horizontal boom that may be mounted upon and rotated through a vertical mast or tower interconnecting the boom and antenna support, all of which elements are deemed to be part of the antenna. Antennas shall include cellular on wheels (COWs) and cellular on light trucks (COLTs) facilities; as well as dispatch carriers for Specialized Mobile Radio (SMR) services, and Enhanced SMR (ES:rvIR). ·

1. Antenna - building mounted: Any antenna, other than an antenna with its supports resting on the ground, directly attached or affixed to a building, tank, tower, building mounted mast less than 10 feet tall and 6 inches in diameter, or structure other than a telecommunication tower.

2. Antenna - directional: Also known as a "panel" antenna, transmits and/or recieves radio frequency signals in a directional pattern ofless than 360 degrees.

3. Antenna - ground mounted: Any antenna with its base, single or multiple posts, placed directly on the ground or a mast less than 10 feet tall and 6 inches in diameter.

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4. Antenna - omni-directional: Transmits and/or recieves radio frequency signals in a 360 degree radial pattern. For the purpose of this Chapter, an omni-directional antenna is up to fifteen feet (15') in height and up to four inches (4") in diameter.

5. Antenna - parabolic: Typically known as a "satellite dish", a parabolic antenna is any device incorporating a reflective surface that is solid, open mesh, or a bar configuration that is shallow dish, cone, horn, bowl or cornicopia shaped and is used to transmit and/or receive electromagnetic or radio frequency communication signals in a specific directional pattern. This definition is meant to include, but is not limited to, what are commonly reffered to as satellite earth stations, TVROs and satellite microwave antennas.

6. Antenna - portable: Any device used to transmit and/or receive electromagnetic or radio frequency communication signals in a specific directional pattern, located on a portable or moveable base designed to be placed either for temporary or long-term use at a given site.

7. Antenna - vertical: An antenna designed in a verical manner without horizontal crosssections greater than one-half inch in diameter.

(This next section, 10-3.2812 B, is to replace section 10-3.801 "Building Height" definition)

B. Building Height: The vertical distance measured from the average level of the highest and lowest point of that portion of the lot covered by the building to the highest point on the roof, ridge, or parapet wall including all chimneys and antennas (television, radio, and satellite). Public utility transmission and distribution lines and telecommunication antennas are not included in this definition. Also includes "Structure Height".

C. Co-location: A telecommunication facility comprised of a single telecommunications tower or building supporting one or more antennas, dishes or similar device(s) owned by more than one public or private entity.

D. Direct Broadcast Satellite Service (DBS): A system in which signals are transmitted directly from a satellite to a small (not exceeding 18") home recieving dish. DBS competes with cable television.

E. Equipment building, shelter or cabinet: A cabinet or building used to house equipment used by telecommunication providers to house equipment at a facility.

F. Inhabited area: Any residence or other structure regularly occupied by people, or any outdoor area used by people on a regular basis.

G. Lattice tower: A self supporting support structure, erected on the ground, which consists of metal crossed strips or bars to support antennas and related equipment.

H. Monopole: A wireless communication facility support structure which consists of a self supported monopolar structure, usually rounded, erected on the ground to support antennas and connecting appurtenances.

I. NEIR: Non-ionizing electromagnetic radiation (i.e., electromagnetic radiation primarily in the visible, infrared, and radio frequency portions of the electromagnetic spectrum).


~ .·

J. Public service use or facility: A use operated or used by a public body or public utility in connection with any of the following services: water, waste water management, public education, parks and recreation, fire and police protection, solid waste management, transportation or utilities.

K. Public way: Includes all public streets and utility easements, now and hereafter owned by the To\Vll, but only to the extent of the Town's right, title, interest or authority to grant a license to occupy and use such streets and easements for telecommunications facilities.

L. Shared location: A telecom facility location comprised of multiple telecommunications towers or buildings supporting one or more antennas owned or used by more than one public or private entity.

M. Radiofrequency radiation: See "NEIR"

N. Telecommunication facility: A facility that transmits and/or recieves electromagnetic signals. It includes antennas, microwave dishes, horns and other types of equipment for the transmission of such signals, telecommunication towers or similar structures supporting said equipment, equipment buildings, parking area and other accessory development.

0. Telecommunication tower: A mast, pole, monopole, guyed tower, lattice tower, :free-standing tower, or other structure designed and primarily used to support antennas. A ground or ·building mounted mast greater than ten feet (10') tall and six inches (6") in diameter supporting one or more antenna, dish( es), arrays, etc. shall be considered a telecommunications tower .

. SECTION 10-3.2813 EXCEPTIONS

JThe following uses are exempt of the regulations stated in this ordinance. It is recommended that those ;.exempted sites be considered under the current edition of the Standards and Criteria adopted pursuant to Section 10-3.2816 of this Chapter. All other antennas that are not public utilitv or for telecommunications purposes and are for private use only are subject to the Development Standards Table (Table 4A) of this Title:

A. A single ground or building mounted receive-only radio or television antenna, or citizens band antenna including any mast, for the sole use of the owner or tenant occupying a parcel on which the antenna is located. Antenna not to exceed thirty feet (30') above grade and is subject to the allowable setbacks pursuant to Table 4A of Section 10-3.4 of this Title.

B. A ground, building or tower mounted antenna operated by a federally licensed amateur radio operator as part of the Amateur Radio Service, if the height of which does not exceed thirty feet (30') above grade and is subject to the allowable setbacks pursuant to Table 4A of Section 10-3.4 of this Title.

C. A single ground, pole or building mounted receive-only radio or television satellite dish antenna, not to exceed forty-eight inches (48") in diameter, for the sole use of the owner or tenant occupying a parcel on which the antenna is located. Satellite dish antenna height not to exceed the height of the roof ridge of the host structure. All such applications shall be subject to regulations pursuant to Table 4A of Section 10-3.4 of this Title.


\

~- ~ D. All citizens band radio antenna or antenna operated by a federally licensed amateur radio operator as part of the Amateur Radio Service which existed at the time this ordinance was adopted (April 1997).

E. Mobile services providing public information coverage of news events of a temporary nature.

F. City government owned and operated receive and/or transmit telemetry station antennas for supervisory control and data acquisition, or other health and safety devices which require antennas.

SECTION l 0-3 .2814 "MINOR TELECOMMUNICATION ANTENNA FACILITIES ADMINISTRATIVE REQUIRE PLANNING COMMISSION USE PERMITS

(amends Table 3A of section 10-3.302, attached Exhibit "B") Applications for new or expanded telecommunication facilities 6aB: shall be acted upon by the Planning Direotor Commission pursuant to Section 10-3.708(4)(b). Wfl-1 of the Zoning Regulations if when ALL the following criteria are met:

A. Telecommunication facilities including but not limited to monopoles. ground mounted. building mounted. shared or co-located antennas and associated equipment which faoility exceeds the allowable exceptions, and is located in an area within the Town of San Anselmo zoned for Commeroial uses (C 1, C 2, C 3, and C L) or Professional uses (P);

B. lmtennas shall be a building mounted, shared or co looated faoility; and

C. Facility shall be in conformance with the current version of the Town's Standards and Criteria for Wireless Facilities.

D. The Planning Director may refer any application to the Planning Commission if, in the opinion of the Planning Director, review by the Planning Commission is desirable.

SECTION 10 3.2g 5 MiUOR FACILITIES PL'\NNlNG C0~4J\4ISSION ,ACTION (amends Table 3A ef sectien 10 3.3Q2, attached Exhibit "B")

2\pplications for rnnv telecommunication facilities that exceed the eriteria established in the previous section shall require a Use Permit to be acted upon by the Planning Commission at a hearing pursuant to Section 10 3.7Qg(4)(b) and Section 10 3.16 (l'fotieing of publie hearing) of the Town's Zoning Regulations. l'Jl sueh applications shall be in eonformanee with the eurrent version of the To\;,'Il's Standards and Criteria for 1Nireless Faoilities.

SECTION 10-3.28165 STANDARDS AND CRITERIA FOR WIRELESS TELECO:MMUNICATIONS FACILITIES

A. The Town of San Anselmo recognizes the benefits that will accrue from the orderly development of wireless communications facilities which insures open access to a broad range of competitive services for businesses, citizens and public agencies. The Town further recognizes the need to balance the convenience related to wireless technology with the public 'interest regarding the citing, design, development and operation of wireless communications facilities. With this in mind, ·a comprehensive set of Standards and Criteria are attached to this ordinance that are modeled from the Marin County Interim Standards and Criteria For the Wireless Communications Facilities. This


document provides clear guidelines for the efficient and effective processing of permit applications for new or expanded wireless communications facilities. Permit applications for wireless communications projects will be reviewed for conformance with these Standards and Criteria in addition to other applicable Town regulations.

B. The Standards and Criteria For the Wireless Communications Facilities document is to be reviewed and approved by resolution of the Town Council. Revisions to this document may be necessary from time to time. This process does not include amendments to this ordinance however. Any changes to this ordinance must first be recommended for Town Council approval by the Planning Commission. The amendment shall then be introduced at a Town Council hearing then acted on at another hearing to follow.

SECTION 10-3.281.'.76 BUILDING OFFICIAL DETERMINATION OF NEED FOR BUILDING PERMITS

All wireless telecommunications facility applications shall be routed to the Building Official. When, in his/her determination, a separate building, electrical, or other permit is required, the applicant shall apply for the appropriate permit. This section shall in no way infer that antennas and associated structures which do not require a Planning Entitlement are not required to have a building permit. It shall be the sole discretion of the Building Official utilizing the uniform codes adopted by the Town, as to what antennas and associated structures do and do not require building permits.

SECTION 10-3.281&9 TIMING

A. Within sixty (60) days, or within the current time limits as established by the State Resources Code, . of receiving an application (with any applicable fees required by resolution of the Town Council)

that has been deemed complete by the Director of Planning for an Administrative Use Permit which is not contingent upon action by .the Planning Commission or the issuance of other permits (e.g., variance, building permits etc.), the Director of Planning shall in writing approve, conditionally approve, or deny the application. If the application receives no such Notice of Completeness, the application shall be deemed complete thirty (30) days, or within the current time limits as established by the State Resources Code, after the submittal date. The Director may impose only such conditions as will assure compliance with the provisions of this chapter.

B. For an application requiring action of the Planning Commission, such application shall be agendized for a hearing within sixty (60) days, or ·within the current time limits as established by the State Resources C_ode, of the day the Planning Director deems such application as complete. If the application receives no such Notice of Completeness, the application shall be deemed complete thirty (30) days, or within the current time limits as established by the State Resources Code, after the submittal date.

SECTION 10-3 .28-1-920 APPEALS

Discretionary actions may be appealed by the procedures described in Section 1-4.01 of the San Anselmo Municipal Code:

SECTION 10-3.28291 SEVERABILITY

If any action, subsection, sentence, clause, or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of


~·the remaining portions of this Ordinance. The Town Council of the Town of San Anselmo hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, and phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, and phrases may be held invalid or unconstitutional.

SECTION 10-3.282+2 EFFECTIVE DATE

This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption.

* * * * The above and foregoing Ordinance was regularly introduced and, after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the Town Council of San Anselmo held on the 22nd day of April, 1997, by the following vote:

AYES:

NOES:

ABSENT:·

ABSTAIN:

ATTEST:

Debbie Stutsman, Town Clerk

APPROVED AS TO FORM:

Hadden Roth, Town Attorney

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7

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JeffKroot Mayor Town Of San Anselmo

TOWN OF SAN ANSELMO TOWN COUNCIL RESOLUTION NO. 3387

A RESOLUTION OF THE SAN AN"SELMO TOWN COUNCIL APPROVING THE STANDARDS AND CRITERIA FOR WIRELESS COMMUNICATIONS FACILITIES (Exhibit "A") AS PROVIDED IN ORDINANCE _ TO EFFECTIVELY REGULATE THE LOCATION, PLACEMENT AND DESIGN OF WIRELESS TELECOMMUNICATION ANTENNAS AND OTHER ANTENNA FACILITIES IN THE TOWN OF SAN ANSELMO

BE IT RESOLVED by the of San Anselmo Town Council as follows:

WHEREAS, the Town recognizes the need to balance the convenience related to telecommunication services with the public interest regarding siting, design and operation of wireless telecommunication facilities;

WHEREAS, the Town recognizes the public benefits that will accrue from the orderly development of wireless telecommunication facilities ensuring open access to a broad range of competitive services for residents, businesses and public agencies;

WHEREAS, the Marin County Board of Supervisors has approved the Interim Standards and Criteria For Wireless Telecommunications Facilities of which served as the model document for the Towns Standards and Criteria For Wireless Telecommunications Facilities; and

WHEREAS, The Town Council has adopted Ordinance No. which provides for the Council's approval of the subject document.

NOW THEREFORE BE IT RESOLVED that the San Anselmo Town Council finds and approves the following:

Section 10-3.2816 of the San Anselmo Zoning Code is necessary for the orderly development of wireless telecommunication antenna facilities and found in the attached EXHIBIT A,. Standards And Criteria For Wireless Telecommunication Facilities.

PASSED AND ADOPTED by the San Anselmo Town Council at a regular scheduled meeting on April 8, 1997 by the following roll call vote:

AYES: Breen, Kroot, Overberger

NOES: Chignell

ABSTAIN: none

ABSENT: Hodgens

* * * *

Jeff Kroot, Mayor

ATTEST:


EXHIBIT "A"

TOWN OF SAN ANSELMO STANDARDS AND CRITERIA FOR WIRELESS COMMUNICATIONS FACILITIES

The Town recognize5 the public benefits that will accrue from the orderly development of wireless communications facilities which ensures open access to a broad range of competitive services for businesses, citizens, and public agencies. The Town further recognizes the need to balance the convenience related to telecommunications services with the public interest regarding the siting, design, and operation of wireless communications facilt1-ies. Therefore, the following Standards and Criteria have been prepared to provide clear guidelines for the efficient and effective processing of permit applications for new or expanded wireless communications facilities in conjunction with Ordinance No. __ (April, 1997) adopting planning entitlement alternatives for wireless providers. This document also applies to all other antenna applications .as recognized in the Ordinance. Permit applications for wireless eommunications projects will. be reviewed for conformance with these Standards and Criteria in addition to the other Town land use regulations.

General Application Submittal Reauirements

I. Development applications for wireless communications facilities shall be accompanied by the inateri~ls listed below in addition to other information specified herein and required for submittal with Use Permit, Variance and Design Review applications. The Planning Director may waive the requirement for submittal of any information described herein when determined that it is inapplicable based on project-specific factors.

A. An updated network facilities plan for the entire Town and sphere of influence including the information listed below pertaining to the provision of service over the duration of the network plan and projected future:

1. A written description of the type of technology and type of consumer services the carrier will provide to its customers.

2. A list enumerating the carrier's facilities sites, including existing sites, approved sites, proposed (applications filed and pending) sites, and planned (applications not yet filed) sites for new, upgraded, and abandoned facilities. This information shall also describe the location, type and number of antennae and base transceiver stations at each proposed site.

3. A map(s) depicting the geographic location and boundaries of all coverage areas and cell sites (for existing, contingent and forseeable) planned by the carrier and the location of the carrier's facilities sites within each coverage area (existing, contingent and forseeable; sites should be identified on the map by numbers corresponding to the list referred to in Item IA(2) above). Carriers are encouraged to consult with the Planning Division prior to submittal of permit applications for guidance regarding an acceptable format for the map information. The network and coverage area maps may

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be combined into a single map so long as the scale of the map is large enough to provide for site specific analysis within the coverage area boundaries.

B. If determined appropriate by the Planning Director, payment for all costs associated with peer review study of any technical information submitted by the carrier, or the independent preparation of such information by the Town or its consultants. Peer review may be required to evaluate the feasibility of alternative facility designs and locations, or to verify the predicted or actual measurements of radio:frequency radiation or electromagnetic radiation (hereafter, RFR) for compliance with current standards adopted by the Federal Communications Commission. Costs shall include the contract price of a third party consultant, as . approved by the Town, and the Town's overhead costs for staff time expended on administration of the consultant contract.

D. Technical information, including but not limited to RFR reports, visual analysis, alternative sites analysis, landscape plans, lighting plans, and architectural and engineering plans shall be prepared by an appropriate qualified professional acceptable to the Planning Director.

E. A copy of any land use easement or restfiction (agricultural, open space, scenic resources, etc.) which encumbers the proposed facility site.

F. A copy of the proposed site's Title Report.

Standard Agreements

II. Applicants for wireless communications facilities shall be required to enter into a standard Performance Agreement with the Town which includes the following stipulations:

A. The carrier (and successor in interest) shall properly maintain and ultimately remove, if required, the approved wireless communications facilities in compliance with the provisions of these Standards and Criteria and any conditions of permit approval. The carrier shall post a financial security, such as a letter of : credit, which is acceptable to the Town to ensure that the approved facility is properly maintained and to guarantee that the facility is dismantled and removed from the premises if it has been inoperative or abandoned for a two year period, or upon expiration of the permit applications. .

Posting of a financial security may also be required as a condition of approval to pay the cost for preparation of RFR reports evaluating the conformance of approved and operative facilities with applicable health standards adopted by the Federal Communications Commission. The carrier may post a single financial security in an amount not to exceed $25,000 to satisfy RFR performance reports for buildout of the carrier's network facilities plan.

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B. The carrier shall defend, indemnify, and hold harmless the Town and any of its boards, commissions, agents, officers, and employees to attack, set aside, void, or annul the approval of permit applications when such claim or action is brought within the time period provided for in applicable State and/or local statutes. The Town shall promptly notify the carrier of any such claim, action or proceeding. The Town shall retain the right to participate in any claim, action, or proceeding if the Town bears its own attorney's fees and costs, and the Town defends the action in good faith.

Permit Duration

III. ·. Permit applications for wireless communications facilities to be built shall be valid for a period of one (1) year from the date of final discretionary approval and may be renewed prior fo expiration. Applications for renewal shall be submitted to the Planning Department no later than thirty (30) days prior to expiration of the initial one-year permit approval. The initial one-year approval period may be extended _by the Town if applications for renewal have been properly filed and are pending. The initial one-year approval period may also be extended for up to one additional year if the Planning Director determines that the project is in complete compliance with the Town's telecommunications policies and regulations, as amended. This includes, but is not limited to, the final standards and criteria, and other pertinent Town land use regulations. If the project is in compliance, new or modified conditions of permit approval may be required. In addition, a permit application may not be renewed if the facility is not upgraded to minimize its impacts, including land use compatibility, visual resources, public safety or other factors addressed by CEQA, to the greatest extent permitted by technology which exists at the time of renewal and is consistent with the provisions of adequate service at affordable rates.

Location of Wireless Communications Facilities - General Standards

IV. All personal wireless facilities shall be sited to avoid or minimize land use conflicts by meeting the follO\ving standards.

A. Location preference for wireless communications facilities should be given to publicly owned structures, co-location and shared-location sites in or near commercially zoned areas. Agricultural and open space areas may be preferred sites when the site design of the proposed facility can avoid or minimize adverse ·

·effects related to land use compatibility, visual resources, public safety, and other environmental factors addressed by CEQA. Applications for new wireless communications facilities should avoid sites located within or near residential areas, child day care centers, or schools unless the applications include information sufficient to demonstrate: the location and type of preferred sites which exist within the proposed or technically feasible coverage area; that good faith efforts and measures were taken by the carrier to secure the preferred location sites; specific reasons why such efforts and measures were unsuccessful; and specific reasons why the location of the proposed facility site is essential to meet the

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service demands of the carrier. The information required by this standard may be incorporated into the information required by Section V(A) below.

C. Wireless communications facilities shall be attached or sited adjacent to existing structures unless the carrier demonstrates to the satisfaction of the Town that no other technically feasible site exists or that construction of a freestanding facility on or at a distant location from an existing structure will minimize adverse effects related to land use compatibility, visual resources, public safety, and other environmer:.tal' factors addressed by CEQA. Appropriate types of existing structures may include, but··not be limited to: buildings, water tanks and some telephone/utility poles

D. Monopoles for wireless communications facilities should not be located in · ·· residential, or open space areas unless technical evidence demonstrates to the

. ~atisfaction of the Town that no other alternative facility site or type of antenna support strUcture is feasible and/or if the use of a monopole for the proposed facility by itself or in combination with other existing, approved, and proposed facilities will avoid or minimize adverse effects related to land use compatibilit:Y: visual resources, and public safety. ·

Co-location and Shared-location of Wireless Communications Facilities

V. "Co-location" means a telecommunications facility comprised of a single structure used to support multiple antenna operated by different carriers. "Shared-location" means more than one telecommunications facility comprised of multiple structures used to support antenna operated by one or more carriers where such structures are located within· proximity to each other.

Co-location and shared-location of wireless communications facilities should be required when it is feasible and minimizes adverse effects related to land use compatibility, visual resources, public safety, and other environmental factors addressed by CEQA. Co-location and shared-location sites should not be required when it creates or significantly increases such adverse effects and/or technical evidence demonstrates to the satisfaction of the Town that it is not feasible due to service impairment or operational failures. The follO\ving standards should be met to ensure the proper implementation of co-location and sharedlocation siting:

A. To ensure adequate and complete consideration of co-location and shared-location siting of proposed wireless communications facilities, the carrier may be required to submit to the Town a graphic and written analysis which identifies all technically feasible sites within the coverage area that would accommodate the proposed service. The analysis shall include enough information to provide adequate consideration of technically feasible alternative sites and/or facility designs that would avoid or minimize adverse effects related to land use compatibility, visual resources, public safety, and other environmental factors addressed by CEQA. The analysis shall also include in writing the specific factors


B.

-- c.

for selection of the proposed facility site over alternative sites. Facilities which are not proposed to be sited on a co-location or shared-location site shall provide information substantiating the unfeasibility of such sites. The Town may require independent peer review of the analysis prior to making a decision on the permit applications. The analysis should, to the extent practical, be incorporated with the coverage area map required by Section IB above.

The Town should to the extent practicable and legal discourage leases which convey exclusive (i.e., single user) rights for new. wireless communications facilities to the extent that such leases may preclude development of a suitable colocation facilities site.

The design of co-location sites should promote shared use among different : carriers. To the extent feasible, antenna support ;ind equipment structures should be designed to consolidate future planned facilities to eliminate or minimize the visual clutter resulting from multiple telecommunications structures. Where appropriate, as demonstrated by the carrier and determined by the Town, multiple antenna support structures may be approved (shared location) rather than a single

' larger/higher structure. · ·

D. Facilities should make available unutilized space for co-location of other antennas and equipment, including space for competing service carriers.

Radio Frequencv Radiation (RFR) Emission Reoorts

VI. Wireless communications facilities operating alone and in conjunction with other telecommunications facilities shall not generate electromagnetic frequency radiation in excess of the standards for permissible human exposure to radiofrequency radiation (RFR) as adopted by the Federal Communications Commission (FCC).

VII. Applications for wireless communications facilities shall include an RFR report which measures the predicted and actual (if available) levels of RFR radiation emitted by the proposed facility operating by itself and in combination with other existing or approved facilities which can be measured at the proposed facility site. Measurements for RFR emissions shall be based on all proposed, approved, and existing facilities operating at . maximum power densities and frequencies. The Town may require one or more (periodic) post-construction RFR reports as a condition of project approval to verify that actual levels of RFR emitted by the approved facilities, operating alone and in combination with other approved facilities, substantially conform to the pre-approval RFR report and do not exceed current standards for permissible human exposure to RFR as adopted by the FCC.

Lighting

VIII. Wireless communications facilities should be unlit except for the following:


A. Manually operated, low wattage, hooded and downward directed exterior lighting shall be permitted for safety purposes only and shall be kept off except when maintenance or safety personnel are present at night.

B. Tower lighting required under FAA regulations should, to the greatest extent feasible, be shielded or directed to minimize light and glare impacts on nearby properties and residents.

C. Nighttime lighting of warning signs required near publicly accessible facilities must consist oflow-wattage fixtures, and must be directed downward and hooded.

IX. Applications for wireless communication facilities shall include a detailed lighting plan including the location and type of all exterior lighting fixtm:es.

Roads and Atcesswavs

X. Wireless communications facilities shall be served by the minimum roads ·and parking areas necessary, as follows:

A. Whenever feasible, existing roads and parking areas should be used to access, build and service new telecommunications facilities.

B. Any new roads or parking areas constructed should be shared with subsequent telecommunications facilities and/or other permitted uses to the extent feasible.

C. New access roads constructed in open space areas shall have the minimum width and surfacing necessary to meet fire safety and access requirements.

D. The size of new parking areas shall be limited to the minimum necessary to accommodate vehicles associated with periodic maintenance of the facility.

Vegetation

XL ·wireless communications facilities shall be installed in a manner that maintains and enhances existing vegetation. Where appropriate, additional landscaping shall be required to provide visual screening of the proposed facility. Vegetation protection and facility screening shall be accomplished through the following measures:

A. Applications for wireless communications facilities shall be accompanied by a landscape plan that shows existing vegetation, indicates any vegetation proposed for removal or trimming, and identifies proposed plantings by type, size, and location. The emphasis of the landscape plan should be to visually screen the proposed facility and stabilize soils on sloping sites. Introduced vegetation shall be native, drought tolerant species compatible with the predominant natural setting of the project area.

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B.

c.

D.

E. r:,r --· - -: -

Existing trees and other screening vegetation in the vicinity of the proposed facility and associated accessways shall be protected from damage both during and after construction. Submission of a Tree Protection Plan may be required to ensure compli:mce with this requirement.

All vegetation disturbed during project construction shall be replanted with compatible vegetation and soils disturbed by development shall be reseeded to control erosion.

No vegetation shall be removed subsequent to project completion except to comply With losal and State fire safety regulations,. to prevent the spread of disease as required by the State Food and Agriculture Department, or to prevent safety hazards to people and property.

Where appropriate, the carrier shall enter into a landscape performance and maintenance agreement with the Town of San Anselmo to ensure the installation and establishment of required landscaping. This agreement shall be secured by. ·· financial securities in an amount equal to 150% of estimates to cover the cost of materials and labor for required improvements. The duration of the landscape maintenance agreement shall be for a minimum period of no less than one year and may be extended for an additional period of up to two additional years upon renewal of the permit applications.

Noise and Traffic

XII. Wireless communications facilities shall be constructed and operated in such a manner as to minimize noise and traffic impacts on nearby residents and the public. Noise and traffic reduction shall be accomplished through the following measures:

A. Wireless communications facilities shall operate in compliance with the noise exposure standards contained in the San Anselmo Municipal Code. In all areas, a maximum allowable exterior noise level of 45 dB Ldn at the property line and a maximum interior noise level of 45 dB Ldn must not be exceeded.

B. Normal testing and maintenance activities shall occur between the hours of 7:00 a.m. and 5:00 p.m., Monday through Sunday, excluding emergency repairs. Normal testing and maintenance activities which do not involve the use or operation of telecommunications and maintenance equipment that is audible from residences and other nearby sensitive receptors may occur at all other times.

C. Backup generators shall comply with the same noise standards referenced above and shall only be operated during power outages, emergency occurrences, or for testing and maintenance in accordance with Item XIIB above.

D. Traffic resulting from operation and maintenance of a wireless communications facility must be kept to a minimum. Conditions of project approval shall specify a


max.imum number of trips on a case-by-case basis based upon the carrier's maintenance and testing schedule.

Visual Comoatibilitv and Facilitv Site Desi!m

XIII. Wireless communications facility structures and equipment shall be sited, designed, and screened to blend with the surrounding natural or built environment in order to reduce visual impacts to the ma'Cimum extent feasible. Visual compatibility shall be accomplished through the following measures:

A. Applications for wireless communications facilities shall include a visual analysis of the proposed facility at design capacity, including but not necessarily limited to a photo montage or photo simulation and/or story poles erected at the proposed site or other similar technique. The visual analysis shall address views from public vantage points and private residences if determined appropriate by the Town. The visual analysis shall also depict cumulative conditions by including information ·pertaining to existing, approved, and proposed telecommunications facilities that will or may eventually be constructed at the site by all carriers based upon permit applications which have been filed with or approved by the Town. The visual analysis may be expanded to include alternative locations within the proposed service area.

B. To the extent feasible, all building-mounted telecommunications facilities shall be sited and designed to appear as an integral part of the structure or otherwise minimize their appearance.

C. Wall-mounted antennas shall be integrated architecturally with the style and character of the structure or otherwise made as unobtrusive as possible. If possible, antennas should be located entirely within an existing or newly-created architectural feature so as to be completely screened from view. To the extent feasible, wall-mounted antennas should not be located on the front, or most prominent facade of a structure, and should be located above the pedestrian lineof-sight.

O. Roof-mounted antennas and associated equipment shall be located as far back from the edge of the roof as possible to minimize visibility from street level locations. Where appropriate, construction of a roof-top parapet wall to hide the facility may be required.

E. Whenever possible, base stations, equipment cabinets, back-up generators, and other equipment associated \vith building mounted antennas should be installed within the existing building envelope or underground. If this is not feasible, the equipment shall be painted, screened, fenced, landscaped or otherwise treated architecturally to minimize its appearance from off-site locations and to visually blend with the surrounding natural and built environments. Equipment buildings


should be designed in an architectural style and constructed of exterior building materials that are consistent with surrounding development and/or land use setting.

F. In certain open space or hillside locations that would be generally viewed from a distance, it may be appropriate to design facilities to resemble a natural feature such as a tree or rock outcrop. Other innovative design solutions may be appropriate where _the screening potential of a site is low (i.e. disguise facility as a landscape element, public art, etc.)

G. Facilities should not be located on historically or architecturally significant structures unless visually and architecturally integrated with the structure, and should not interfere with prominent vistas or significant public view corridors.

H. Facilities should be sited to avoid adverse impacts -to existing views from: surrounding residences.

I. No advertising signage or identifying logos shall be displayed on any personal wireless communications facility, except for small identification plates used for emergency notification.

J. To avoid or minimize the appearance of visual clutter on rooftops, proposed facilities should, to the extent feasible, be located adjacent to existing rooftop antennas or equipment, incorporated into rooftop antenna or equipment enclosures, or otherwise screened from view. In addition, existing ·-rooftop antenna and equipment should be consolidated where practical and removed if abandoned.

K. · Carriers must demonstrate that facilities have been designed to attain the minimum · height required from a technological standpoint for the proposed site.

L. Antennas and associated structures and equipment shall be painted to blend with the structures, vegetation, sky, or landscape against which they will be primarily viewed.


"P" =Permitted Use "C" = Conditionally Permitted Use "-"=Not Permitted

LAND USES

Accessory Buildings Accessory Uses Alcoholism and/or Drug

Treatment Facility, Small Alcoholism and/or Dmg

Treatment Facility, Large Alcohol, On-Sale Alcohol, Off-Sale Amusement, Places' of · Animal Grooming and Supplies Appliances Repair, Domestic Appliances Sales, Domestic Audio/Video Sales and Service Automotive, Gasoline.

Service Station, Full Service

Automotive, Gasoline Service Station, Self Service

Automotive, Rental Automotive, Sales Automotive, Service and Repair Automotive, Wash Bakeries Dakery Goods Stores

(no on-site baking) Banks Bars

DISTRICT

LAND USE REGULATIONS TAnLE

TABLE3A

R-1-H R-1-C R-1 R-2 R-3

p p p p p p p p. p p

p p p p p

.:

:.

~

EXI-IIBIT "B"

rn_p __ rnc~1 rnc-2 rnc-L rnc-3

p p p p p (S)p c c (l)c c

c (2)C

c c O>c (2)c c c p p p

p p p p p p p p (l)c p

(3)c

(3)(4lc c c

Cl)c c c

p p (l)c p

p p (l>c p p p c c

~).

~i

,:.

--- ----

.,. ~·

LAND USE REGULATIONS TABLE ~·

TABLE 3A (CONTINUED)

"pi• =Permitted Use "C" =Conditionally Permitted Use "-"=Not Pem1itted

DISTRICT R-1-H R-1-C R-1 R-2 R-3 m_p __ mc-1 mc-2 mc-L mc-3

LAND USES

Barber Shops p p p p

Beauty Parlors p p p p

Bed and Breakfast c c c c Bicycle, Sales and Repair p p

I3lueprinting Shops p p p

Book Stores p p p p

Building Supplies and Lumber when within a building c

Business Machine Sales and Repairs · p p p

Butcher Shops p (l)C p

Candy Shops - :\ p p p

Caterers p. p p Churches' - : ~ I ' ; "

c c c c c Ct)c c Cigar Stores

.: ' p p p

Clothing Stores p p p p

Communications Equipment Buildings, wireless antennas ill. c c c c c c ~ c (l)C c

Computers, Sales & Repair c: p p p

Convalescent Homes c c .c c c Dairy Product Stores \, ·P p Ole p

Day Care Centers c c c c c c :.c c c Day Care, Large Family c c c c c c '''C c c Day Care, Small Family p p p p p (5)p c c c Delicatessens p (l)c p

Department Stores - p p

Drive-Through Services c

LAND USEREGULATIONS TABLE


"P" =Permitted Use ., "C" =Conditionally Permitted Use "-" =Not Permitted

DISTRICT R-1-H R-1-C R-1 R-2 R-3 m_p __ mc- t mc-2 illC-L mc-3 LAND USES

) ' i ' ~ l ' I '. t '.':,,

Drug Stores, including Drug and/or Alcoholism

Treatment Facility, Small p p p p p Drug and/or Alcoholism

Treatment Facility, Large c c c c c Dry Cleaners p p p p Dry Cleaners, Self Serve c c (l)C c Electric Transmission

Line Routes of 12 Kv or greater prior to i ROW Acquisition ' c c c c c c c (l)C c

Entertainment, Places of c c Financial/Real Estate Services p p p Florists c p p p Food Stores (6:00 AM-

11 :00 PM only) p p· p Food Stores, Before

6:00 AM and After 11:00 PM c c c

Foster Family Homes p p p p p p p p p Furniture Stores · p p p Gift Stores

I.. p p p

Hardware Stores p p p p Home Occupations p p p p p p p (5)p p Hospitals p p p p

~·

.}

J-' LAND USE REGULATIONS T AilLE


"P" =Permitted Use "C" =Conditionally Permitted Use "-"=Not Permitted

1112-__ruc-1 DTSTRTCT R-1-H R-1-C R-1 R-2 R-3 ruc-2 rnc-L 111C-3

LAND USES

Hotel c c c Institutional, Public J> p p p p p p p

Institutional, Non-Profit c c c c c c (l)C c Jewelry Stores

p p p

Laundries p p (l)C p

Laundry, Self Serve c c (l)C c

Leather Goods Stores p p p

Mail Service p (l)C p

Motorcycles, ·sales . '\ c

Motorcycles, Service and Repairs (l}C c

Musical Instrument Sales and Service

p p p

Nursery, Garden ... c (l)C p

Nursery School · c c c c c 6: c c c Outdoor Sales and Rental c c (l)C c

Paint Stores p (l)C p

Parking Garage, Commercial c c p

Parking Lots, Commercial c c p

Parks, Public p p p p p p p p p

Pediatric Day Health and Respite Care Facility p p p p p c

Pet Stores p p p

Pharmacy p (l)C p

Photographic Equipment Sales and Service

p p p

Preschool c c c c c c c c c Printing Shops

p p p p

~

' • ~

LAND USE REGUl~ATJONS TABLE ~· ..

.... ~


"P" =Permitted Use "C" =Conditionally Permitted Use "-" =Not Permitted

, DISTRICT R-1-1-1 R-1-C R-1 R-2 R-3 rn_p __ illC-1 illc-2 illC-L illC-3

LAND USES

Residential, Single Family Detached p p p p p c c c c c

Restaurant p (l)C p

Restaurant, Cafes c p (l)C p

Restaurants, Fast Food ,_ c Restaurant, Take-Out c Savings & Loan Instihltion p p

Schools, Public p p p p c c c Schools, Private c c c c c c c Schools, Religious c c c c c c c Shoe Repair· p p p p

Sporting Goods Stores p (l)C p

Stationery Stores· p p p

Studios (5)p p p (l)c p

Tool Repair, Commercial c (l)c c Toy Stores p (l)C p

Transportation Services, Bus Depots p p

Travel Bureaus p p p

Utility Substations c c c c c c c c (l)C c Variety Stores p p c p

Wall Paper Stores p p p

Water Tanks c c c c c c c c (l)C c Wholesale Distribution c Wholesale Warehouses (l)C c Windmills c c c c c c c c

Notes on Following Page

LAND USE REGULATION$ TABLE


··•

Notes:

(1) In addition to the findings required for the approval of a use permit as set forth in Section 10-3:1305(a) of the s'an Anselmo Municipal Code, an additional finding must also be made as set forth in Section 10-3.1305(c) of the San Anselmo Municipal Code.

(2) Off-sale alcohol shaH not be pennitted on the same premises as a gasoline service station.

(3) All operations of either a full service or self-service gasoline station, including storage, excepting servicing with gasoline, oil, air, and water, shall be conducted within a closed building.

(4) In addition to the findings required for the approval of a use permit as set forth in Section 10-3.1305(a) of the San Anselmo Municipal Code, an additional finding must also be made as set forth in Section 10-3.1305(b) of the San Anselmo Municipal Code.

(5) All professional uses which propose to provide services before 8:00 AM and after 6:00 PM are subject to the granting of a conditional use pen11it as set forth in Section 10-3.1301 of the San Anselmo Municipal Code.

(6) In addition to the findings required for the approval of a use permit as set forth in Section 10-3.1305(a) of the San Anselmo Municipal Code, an additional finding must also be made as set forth in Section 10-4.708(6)(d)[SECTION DOES NOT EXIST] of the San Anselmo Municipal Code.

(7) Conversion of a residential use to another use is subject to the granting of a conditional use permit as set forth in Section I 0-3.1301 of the San Anselmo Municipal Code and to the findings required for the approval of a use permit as set forth in Section I0-3.1305(a) and (e). This provision applies to residential uses in existence as of [substitute effective date of this Ordinance Amendment].

.(fil Please refer to Article 28 of this Chapter (Sections 10-3.2813, 10-3.2814 and 10-3.2815) for further regulation of wireless telecommunicalions antennas including exceptions and types of required Use Permits.

. .. ·:

"") ")

~:·

DA TE: April ~ 7, 1997


For the Meeting of April 22, 1997

TO: Mayor a.nd ~embers of the Town Council

FROM: Wayne T Bush, P.E., Director of Public Works

SUBJECT: Library Phase 2 Project- Accept as Complete

RECOMMENDATION:

That the Town Council accept as complete the Library Phase 2 project and approve the Notice of Completion and authorize the Town Administrator to sign said document on behalf of the Council.

BACKGROUND

On July 23, 1996, the Town Council awarded the Library Phase II project to Fine Line Construction. The award amount for construction of the project was for $485,810. On December 17, the Council authorized an adjustment to the project· budget, increasing the construction budget to $534, 100. The Construction Management budget is $24,510.

The contract work included change orders for various changes and/or unforeseen work. In addition, change orders for increased time were granted due to rain delays and extra work. "' 28 days of liquidated damages were assessed for delays beyond the negotiated extra time. These changes ·are doc.umented in the attached memo from Dan Peterson. The final contract amount which includes change orders and charges for liquidated damages is $533,149.

All work was performed in accordance with the approved plans, and all change orders were reasonable and necessary. The contractor did an excellent job of cooperating with the architect, the Town Engineer, the Library staff, and the community.

The Construction Management of the project went very well. Mr. Peterson's extra efforts in this regard had a very positive impact on the project being completed with minimal problems. The final cost for construction management is $24,510, or the same as the project budget.

It is recommended that the project be accepted as complete_ and order the recordation of the Notice of Completion in order to release the final retention within 35 days.

Respectfully submitted,

Wayne T Bush, P.E. Director of Public Works/Town Engineer

April 16, 1997·

Wayne Bush, Town Engineer Town of San Anselmo 525 San Anselmo Avenue San Anselmo CA 94960

Re: Phase II construction - Final Acceptance

De.ar Wayne:

The attached spread sheet shows the accounting for the construction work completed by Fine Line Construction. The final cost for the project is $533,149.00 and the project was completed per plans and specifications on April 4, 1997. The following is a_brief explanation of the various change orders.

Item 1. Contract changes requested by Town Staff.

The items included helping the Librarians move furniture and books, the installation of conduit for the emergency generator system, removing dirt for parks to install top soil, changes in the specified flooring material, and miscellaneous items requested by maintenance and park personnel.

Item 2. Conditions uncovered during construction

The items include framing and repair of concealed finishes in poor condition, termites, dryrot, water heater problems, and concealed electrical items that had deteriorate~, such as the two exterior light fixtures at the front steps.

Item 3. Changes in the items shown on the plans and specifications.

The items included stuccoing over exposed block, change two doors to stain grade, repairing some broken curb, repairing the base of the building at the new entry walk, and painting existing library shelf standards.

DAN PETERSON, A.I.A. AND ASSOCIATES, INC. Dun Pcrerson, A.I.A., Histoi'iat.I Architect

1304 Pelican Way, Point Richmonll, CA 9-'801 (510) 235-2753 (415)457-9454 FAX (510) 235-27-'S

i ,' ~

Wayne Bush April 16, 1997 Page 2

Item 4. Elevator work

It was di~covered that the power and phone service to the elevator was installed underground outside the north wall of the library in line with the new footings for the addition. This was done when the elevator was originally installed and there was no record of it. The elevator required all new power and phone lines from the mechanical room. It was also decided to install an oil recovery line and modify the oil supply line so that if there was any oil leakage, it would not get into the ground or into the storm drain system.

Item 5. Corrections to Phase I Work by Mullin Construction.

During phase II construction, it was found that there was work done by Mullin Construction that did not meet the plans and specifications and had to be corrected. These costs along the with documentation will be forwarded to the attorneys handling the bond claims.

Item 6. Miscellaneous items.

This work includes some minor items that are listed in the above items.

Item 7. Time extension and costs for additional contractor supervision.

The plans and specifications required full time Contractor supervision on the project. Some of the time delays were to accommodate the librarians move, and changes in the scope of work listed above resulted in additional Contractor supervision cost. This item also covers time extensions for items that were not the responsibility of the Contractor, such as rain in December and January, and extra time necessary to permit the continued operation of the library.

Item 8. Liquidated damages.

The project was delayed by various suppliers and subcontractors, such as the Marvin Windows, the clay roofing tile manufacturer and subcontractor, the hardware supplier, and the correction of masonry work. These are delays that are not entitled to time extensions. The Contractor has acknowledged these and has agreed to the Liquidated damages amount shown in closing out the

Wayne Bush April 16, 1997 Page 3

project. The contractor already has some agreement with the subcontractors to share the costs.

I have enclosed the notice of completion for filing, subject to acceptance by the Town Council.

I would like to point out that Fine Line Construction handled this project professionally and was very cooperative in working with the Library staff permitting the Library to continue operation during the construction project.

Please call if you have any questions.

Sincerely,

-:t tt@t~ W-r------

Dan Peterson, AIA, Historic Architect

enclosures Project Completion - Cost Summary Notice of Completion

San Anselmo Library - Phase 11 I i I

I ! i I I '

Project Completion - Cost Summary I I I I I I I

Proiect Bid Results I I Fine Line Construction I I I $485.810 I I

I Joseph Di Giorqio & Sons ! $554,700 I I. Alten Construction I $574,076 i I Tri-Vallev Builders Group I $581,000 I I

,OTA ! $592.000 I Paqe Construction I $628,913 I I West Coast Contractinq $669,921 ! I

I I I Contract Awarded to Fine Line Construction i i

Contract Amount I $485,810 I I Contract Completion Date 10-Dec-961

I I i I Contract Change Orders Amount

I added days

Item 1. Contract Changes request by Town Staff Chanae Order# 1 $3,233 Chanae Order # 2 $385 Change Order# 7 $2,034 3 Change Order # 9 $7,009 7 Change Order# 10 $3,450 3

I Subtotal I $16, 111 Item 2. Conditions uncovered

during construction Chanae Order# 3 I $5,070 I I Chanae Order # 8 ! i $1,328 I Chanae Order# 13 I $3,286 5

I Subtotal $9,684 Item 3. Contract Document

Changes Change Order# 4 j $3,298 I Change Order# 14 $1,646 9

I Subtotal $4,944 ltem4. Elevator Work I

Chanqe Order# 5 $11,227 I 3 Chanae Order# 11 I I ($904)

!Subtotal I $10,323 I Corrections of Mullin's I

I I Item 5. Phase I work I Change Order# 6 $5,102 I Change Order# 12 $147 5

!Subtotal I $5,249 Item 6. Clean-up Items i I ! !

I Chanae Order # 15 I $1.028 I I !Subtotal I i $1.028 I

Item 7. I Time Extension and Additional Supervision I I

I Change Order# 16 ' $5,600 I i 52 ' I I I I I I

I I

I i Subtotal I I I $5.600 ! Item 8. i Liquidated Damages I I ! I

I Chanae Order# 17 I ($5,600) I I i Subtotal ! ($5,600) i I I Total Contract Change I I $47,339 87

I Final Construction Costs I I I I

I ! I I I Final Contract Amount I I $533.149 I

! Contract Completion Date I ! i 07-Mar-97 i Actual Completion Datel I I I 04-Apr-97 I Days subject to

I I I I

liquidated damages -I I change order #17 l 28

I I I

TO: Town Council

TOWN OF SAN ANSELMO Staff Report

April 17, 1997


FROM: Beth Pollard, Town Administrator

SUBJECT: SUPPORT FOR CONTINUATION OF FEDERAL GRANT FUNDING FOR CONGESTION MANAGEN:IENT/TRANSPORTATION IMPROVEMENT PROJECTS, KNOWN IS "!STEA"

RECOMMENDATION

That Council endorse the continuation of the IS TEA federal grant program to fund projects to improve local traffic congestion management, and authorize the Mayor to sign a letter of support for program continuation legislation

BACKGROUND

In the early 1990's, the Intermodel Surface Transportation Efficiency Act(ISTEA) was passed, establishing a grant program for funding improvement projects to assist local governments with reducing congestion on major arterial streets. The Act and its funding have now expired.

The recommendation is that the Council endorse the continuation of the grant program, and authorize the mayor to sign a letter of endorsement for continuation legislation.


Beth Pollard Town Administrator

I h.

A PROCLAMATION OF THE TOWN OF SAN ANSELMO DECLARING MAY 19th TO 23rd, 1997, BIKE-TO-WORKWEEK

WHEREAS, breathing clean air is vital to healthy lungs and life, and levels of air pollution in San Anselmo may exceed health standards; and

WHEREAS, San Anselmo aclmowledges that cycling to work is a successful rideshare mode to alleviate traffic congestion, reduce air pollution and decrease fuel consumption; and

WHEREAS, bike-to-work days have proven effective in converting drivers into bicyclists and educating citizens about the environmental importance of biking to work regularly.; and

WHEREAS, San Anselmo encourages its citizens to bike to work, in order to improve air quality and promote the health benefits of cycling; and

WHEREAS, cities and counties. throughout California are promoting May 19-23, 1997, as a statewide bike-to-work week lmown as "California Bike Commute 1997"; and

WHEREAS, the American Lung Association, the Bay Area Air Quality Management District (BAAQMD), the California Bicycle Coalition, Metropolitan Transportation Commission, and RIDES for Bay Area Commuters are promoting May 19-23, 1997, as the Bay Area's Bike-to-Work Week. ·

NOW, THEREFORE, be it proclaimed by the Town of San Anselmo that May 19-23; 1997, is San Anselmo Bike-to-Work week.

Mayor

April 18, 1997

To:

From:

Subject:

MEMORANDUM

For the Town Council meeting of April 22, 1997

Town Council

Ann Chaney, Planning Director

Ordinance Amendment - Requiring Use Permit to Convert Residential Uses in C and P Zones to Non-Residential Uses

Recommendation

Approve the attached draft Ordinance Amendment.

Background

On April 8, 1997, the Town Council introduced an Ordinance Amendment that would eliminate an existing conflict between the General Plan and Zoning Ordinance. The .,; Amendment would require property owners of C and P zoned properties who wish to convert an existing residential use to a non-residential use to first obtain a Use Permit. If this amendment is approved, it will go into effect within 30 days from the date of approval.

Attachment

Draft Ordinance Amendment

IL

TOWN OF SAN ANSELMO ORDINANCE NO. __

AN ORDINANCE OF THE TOWN OF SAN ANSELMO AMENDING CHAPTER 3. ZONING, ARTICLE 13. CONDmONAL USE PERMIT AND

TABLE 3A LAND USE REGULATIONS REQUIRING A USE PERMIT IN ORDER TO CONVERT RESIDENTIAL USES

IN COMMERCIAL AND PROFESSIONAL ZONING DISTRICTS TO NONRESIDENTIAL USES.

Section 1.

WHEREAS, the General Plan of the Town of San Anselmo encourages the Town to "maintain the existing affordable rental housing stock including: multi family units, legal second units, and mixed use units (e.g., residential units above commercial uses)"; and

WHEREAS, the General Plan of the Town of San Anselmo states that the Town "shall discourage the displacement of existing residential uses to other uses or to higher priced housing unless there is a clear public benefit or equivalent housing can be provided."; and

WHEREAS, a possible conflict between the General Plan and Zoning Ordinance exists in that the Zoning Ordinance requires a conditional use permit for new residential · uses in commercial and professional zones, but does not require such a permit for office or commercial uses, thereby implying a preference for commercial and office in favor of retaining existing residential; and

WHEREAS, the Planning Commission initiated an amendment to the Zoning Ordinance to correct this apparent conflict; and

WHEREAS, a Negative Declaration was published on January 16, 1997, for this Ordinance amendment which found no adverse impacts; and

WHEREAS, the Planning Commission held a duly noticed public hearing on February 18, 1997, to consider the Ordinance amendment, at which time they took into consideration comments in the staff report and public testimony; and

WHEREAS, the Town Council held a duly noticed public hearing on April 8, 1997, to consider this matter, at which time they considered the staff report, the recommendation of the Planning Commission, and public testimony.

NOW, THEREFORE, the Town Council does hereby find that:

The Zoning Ordinance Amendment, in its entirety, is in compliance with all the provisions of the Town of San Anselmo General Plan in that the proposal requires a conditional use permit prior to converting existing residential uses to other uses in the commercial and professional zoning districts. Findings proposed to grant the conditional use permit are

the same as the policies contained in the Housing Element of the ·General Plan that discourage displacement of existing residential to other uses.

Section 2.

THEREFORE, THE TOWN OF SAN ANSELMO. DOES ORDAIN that Chapter 3, Article 13. "Conditional Use Permit" and Table 3A Land Use Regulations of the San Anselmo Municipal Code be amended per Exhibit A (attached) with additional language shown in underlining: ·

Introduced on April 8, 1997, at a regular meeting of the Town Council and thereafter on April 22, 1997, the Town Council adopted this Ordinance amendment by the following vote:

AYES:

NOES:

ABSENT:

JeffKroot, Mayor

ATTEST:


2

Exh/h/-r A LAND USE llEGULA 1'10NS TABLE

TABLEJA

"P" = Permitted Use "C" = Condilionally Permitted Use "-" = Nol Permitted

DISTRICT B-1-H B-1-C B-1 R-2 B-J ille !!>c-1 Wc-2 ~C-1~ {~~C-J

LAND llSfiS

Accessory Buildings p p p p p p p p p p

Accessory Uses p p p p p (5)p c c (l)C c Alcoholism and/or Drug Trcalmenl Facility, Small p p p p p

Alcoholism and/or Drug Trealment Facility, Large

Alcohol, On-Sale c (l)C

Alcohol, Off-Sale c c (l)C O>c Amusement, Places of c c Animal Grooming and Supplies ·

p p p

Appliances Repair, Domestic p p p p

Appliances Sales, Domestic p p p

Audio/Video Sales and Service p O>c p

Automolive, Gasoline Service Station, Full Service

(l)C

Automotive, Gasoline Service Stalion, Self Service

(lX·Oc Automotive, Renlal c Aulomolive, Sales c Aulomolive, Service and Repair O>c c Aulomolive, Wash c Bakeries p p <Oc p

Bakery Goods Stores (no on-site baking) r p <•>c p

Banks ;. p p

Bars c c

.;. ~'

..

.,.

"'

LAND USE llEGUl.ATIONS TABLE

TAULE JA (CON.,l'INllED)

"P" = Pcrmillcd Use "C" = Conditionally Pcrmiued Use "-" :::: Nol Peni1i11cd

Pl STRICT B-1-11 B-1-C B-1 B-2 R-3 ~ .!!le-I !!!c-1 ..!!1c-1. ~-l LAND USES .\

Barber Shops p p p p Beauty Parlors p p p p Bed and Breakfast c - . c c c Bicycle, Sales and Repair p p Blueprinting Shops p p p Book Stores p p p p Building Supplies and

Lumber when within a building c

Business Macbine Sales and Repairs p p p ' ' ' Butcher Shops p O>c p

Candy Shops p p p Caterers p p p Churches c c c c c O>c c Cigar Stores p p p Clothing Stores - p p p p Conununications

Equipment Buildings c c c c c c c c (l)c c Computers, Sales & Repair · c p p p Convalescent l lomes c c c c c Dairy Product Stores p p (l)c p Day Care Centers c c c c c c c c c Day Care, Large Family c c c c c ·c c. c c Day Care, Small Family p p p p p mp ' c c c Delicatessens

.... p (l)C p -Department Stores p p Drive-Through Services -. c

ti·

tAND USE llEGUtATIONS TABLE

TABLE JA (CONTINUED)

"P" = Pcrmilled Use "C" = Conditionally Permitted Use "-" =Not Pcrmiucd

Pl STRICT B-HI B-1-C B-1 B-1 B-J ...we · ..IDc-1 ..i!)C-1 ...u>c-1. JPc-1

LAND USES

Drug Stores, including (,

Drug and/or Alcoholism Treatment Facility, Small p p p p ·p ~

Drug and/or Alcoholism Treatment Facility, Large c c c c c

Dry Cleaners p p p p

Dry Cleaners, Self Serve c c <•>c c

~lectric Transmission Line Routes of 12 Kv '·

or greater prior to ROW Acquisition i c c c c c c c (l)C c

Entertainment, Places of c c '• J

Financial/Real Estate Services p p p

Florists c p p p

Food Stores (6:00 AM-11 :00 PM only) ~ p p p

Food Stores, Before 6:00 AM and After 11:00 PM

c c c Foster Family Homes p p p p p p p p p

Furniture Stores p p p

Gift Stores p p p

Hardware Stores p p p p

Home Occupations p p p p p p p (~)p p

Hospitals p p p p

"

,;)

LAND USE REGULATIONS TABLE


"P" = Pcrmi11cd Use ... "C" ::: Condiaioually Pcrmiucd Use "-":::Nol Pcrmillcd

Pl STRICT R-1-11 R-1-C R-1 B-1 B-3 .we .!!1c-1 .i?lc-1 j!,lc-1. O>C-1 ~PUSES . 1 lolel c c c lnslilutional, Public p p p p p p p p lnslitulional, Non-Profit c c c c c c <•>c c Jewelry Slores p p p Laundries p p <•>c p Laundry, Self Serve c c (l>c c Leaaher Goods Stores p p p Mail Service p (l)C p Molorcycles, Sales c Motorcycles, Service and Repairs O>c c Musical lnslrnment Sales and

Service p p p Nursery, Garden c <•>c p Nursery School c c c c c c c c c \

\

Ouadoor Sales and Renlal c c (l)c c Paint Stores p <•>c p Parking Garage, Commercial c c p Parking Lots, Commercial c c p Parks, Public p p p p p p p p p Pediatric Day Health and

Respile Care Facility p p p p p c Pel Stores p p p Pharmacy p (l)C p Photographic Equipment Sales

and Service p p p Preschool c c c c c c c c c Prhuing Shops p p p p

•,

LAND USE REGULATIONS TABLE

TABLE lA (CONTINUED)

"P" = Pcrmiltcd Use "C" = Conditionally Permiltcd Use "-" = Not Pcrmitled .J!!~-1 Pl STRICT IH-11 IH-C B-1 B-2 R-3 ..Ele !ll~-1 ...2!<:;-(, .Elc-3

LAND USES

Professional, Dental <'>p p p (l)C p

Professional, Medical -: <'>P p p (l)C p

Professional, Medical Clinics .. c

Professional, Offices <'>p p p (l)C p

Professional, Optician <'>P p p (l)C p

Professional, Optometrist <'>P p p (l)C p

Prof cssional, Real Estate p (l)C p \

Professional, Veterinaiy Clinics <'>p -~ p p (l)C p 'lj

Recreation, Places of I - c c Rental Libraries

p p p

Residential Care Facility, Large c c c c c Residential Care Facility, Small p p p p p

Residential Care Facility for Persons with a Chronic Life-Threatening Illness, Large c c c c c

Residential Care Facility for Persons with a Chronic Life-Threatening Illness, Small p p p p p ..

Residential Care Facility for the Elderly, Large c c c c c.

Residential Care Facility for the Elderly, Small p p p p p

Residential, Multi-Family p c c c c c Residential Second Units (6)C (6)C (6)C -.

Residential, Single Family Altachcd p p c c c c c

•·

t.:,

,.,

tAND USE REGULATIONS TABLE

TADtE JA (CONTINUED)

"P" = Permitted Use "C" = Conditionally Permilled Use "-" =Not Permitted

Pl STRICT IH-ll B-1-C B-1 B-1 B-3 j!>e !2c-1 . .i!.!c-1 ..J?>c-1~ ~C-l {.ANO USES

Residential, Single Family Detached p p p p p c c c c c

Restaurant p O>c p Restaurant, Cafcs c p O>c p Restaurants, Fast Food c Restaurant, Take-Out c Savings & Loan Institution p p Schools, Public p p p p c c c Schools, Private c c c c c c c Schools, Religious c c .c c c c c · .. '.1 .

Shoe Repair p p p p Sporting Goods Stores p O>c p

Stationery Stores p p p Studios (S)p p p (l)C p Tool Repair, Commercial c (l)C . c Toy Stores p <•>c p Transportation Services,

Dus Depots p p Travel Bureaus p p p Utility Substations c c c c c c c c <•>c c Variety Stores p p c p Wall Paper Stores p p p Waler Tanks c c c c c c c c (l)C c Wholesale Distribution c Wholesale Warehouses <•>c c Windmills c c c c c c c c

Notes on Following Pas~

...

LAND USE UEGULATIONS TABLE


~:

(I) In addition to the findings required for the approval of a use permit as set forth in Section l0-3. I 30S(a) of the San Anselmo Municipal Code, an additional finding must also be made as set forth in Section 10-3.l JOS(c) of the San Anselmo Municipal Code.

(2) Off-sale alcohol shall not l.x: pcrmilled ou the same premises as a gasoline service station.

(3) All operations of ei1hcr a full service or self-service gasoline station, including storage, excepting serviciq~ with gasoline, oil, air, and water, shall be conduclcd within a closed L>uilding.

(4) In addition to the findings required for the approval of a use permit as set forth in Section 10-3.IJOS(a) of the San Anselmo Mu11ici1>al Code, au additional finding must also be made as set forth in Section 10-3. lJOS(b) of the San Anselmo Municipal Code.

(5) All professional uses which propose to provide services before 8:00 AM and after 6:00 PM arc subject to the granting of a conditional use permit as set fonh in Seclion 10-3. l JO I of 1he San Anselmo Municipal Code.

(6) In addition to the findings required for the approval of a use permit as set forth in Section l0-3. l305(a) of the San Anselmo Municipal Code, au additional finding must also be made as set forth in Section l0-4.708(6)(d)lSECTION DOES NOT EXIST} of the San Anselmo Municipal Code.

{7) Con,•ersion or a residential use to another use is snhjcct to the eranting or a rnnditional use nermit as set forth in Section J0-3. tJOI of the Sal! Anselmo l\luniciual Code anti to the findings re1111irecl for the auurovul of a use 11ermit as set forth In Section 10-J.130S(a) and (c). This pnl\'ision ap11lics lo 1·esi1lenlial uscs in existence as of fsuhslitutc effeclh·e tlale or this Ortlinance Amcntlment).

,.

Should a property require more than one planning application. and should any of those applications require Planning CommiSsion review, then all planning applications associated with the property shall require. Planning Commission review.

Sec. 10-3.lJOS Required Findings for Use Permit

Approval of a Use Permit. which may include the imposition of conditions. shall be made only after the making of the following :findings:

(a) The establishment. maintcDanc:e, or operation of the use will not. under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort. and general welfare of persons residing or working in the neighborhood. of the proposed use. or be detrimental or injurious to property or improvements in the neighborhood or to the general welfare of the Town. ,. "

In addition to the foregoing finding. special findings shall be made for certain Districts or uses. as follows:

(b) Self-Service Gasoline Stations - All Districts:

The granting of the use permit will not adversely' affect the public health, safety, or welfare by either diminishing the availability of minor emergency health and s3f'ety services. including rest rooms and minor. automobile repair.

. (c) Limited Commercial (C·L) District· All Uses Requiring a Use Permit:

The granting of the use permit will not allow a use which generates traffic at a :raIC greater than fifty (50) vehicle trip ends for each 1,000 gross square feet of gross leasable building area and which does not add any additional traffic volume on Sir Francis Drake Boulevard during the AM and PM peak commuting periods.

(d) Second Units - Single Family Residential (R-1) Districts:

Those additional findings listed in Section 10-6.303 of the San Anselmo Municipal Code.

(e) Conversion ofResidential Use to Another Use - Comrnemal CC) and ProfesSional (P) Districts: .

The granting of a use oennit will not allow a use that diminishes the existing affordable housing stock. including multi familv units and mixed use units (e.g .. residential units above commercial uses>. unless there is a cle:ir public benefit or equivalent housing can be provided.

58

TO:

FROM:

Town Council


April 17, 1997

Beth Pollard, Town Administrator

For the meeting of April 22, 1997

SUBJECT: APPROPRIATION OF FUNDS FOR LIBRARY PROJECT-RELATED DESIGN SERVICES

RECOMMENDATION

That Council appropriate $2,000 from Unprogrammed/Emergency Projects in the Capital Projects Fund for additional design services related to the Library Renovation Project.

BACKGROUND

Upon completion of the Library Project, a few additional design changes arose, including:

The need for security between the Town Hall Lobby/New Vestibule and the Gallery space. The security is needed for nighttime hours when the Council Chambers foyer is open to the public for use of the Council Chambers or the restrooms, and the gallery area and its glass cabinets are not supervised.

The incongruity between the new vestibule in the Library addition, and the adjoining Council Chambers lobby. The Council Chambers lobby is much darker in appearance, and has experienced wear and tear and vandalism.

Signage. There is a need for directional signs for the Library building, and well as signage for the Historical Museum.

DISCUSSION/FISCAL IMP ACT

The funds appropriated for the Library Renovation Project, from Measure G, have been exhausted. Rather than appropriate Measure G funds for the additional design work, staff recommends that use of Capital Projects Funds. The capital costs for implementation of the designs for security and signage are anticipated to be proposed in the 1997 Measure G budget, while changes in the Council Chambers lobby would be proposed in the non-Measure G Capital Projects Fund.

The balance in the Unprogrammed/Emergency Projects line item in the 1996-97 Capital Projects Fund Budget is $9,000.



Attach: Letter from Dan Peterson, April 3, 1997

l I

i l

,.....,...------------------------

84/03/1997 15:28 5102352745

~ rF.-, wr111w

I 11

111 l

1111 1111 Ill 11

111 111 I I

I l I

1 I I 1111 1111 1111 11 I

11

I I I I

' I ' 11

April 3, 1997

Beth Pollard, To~ Administrative Town of San Anselmo 525 San Anselmo Avenue San Anselmo CA 94960

Re: San Anselmo Library - extra services

Dear Beth,

There have been recent items requiring my time which I'feel are not part of our original work scope. This letter identifies those items and requests additional fees to address them. I have been providing services on a utime and material basis" with a not to exceed amount. I have been billing my time at $85.00 per hour and Gerrie's time at $65.00~

Item 1.

Item 2.

Item 3.

Item 4.

Security between the Town Hall Lobby/New Vestibule and the Gallery space.

I have looked at that the possibility of adding a roll down grille at the.bottom of the ramp and find that it may be the bes~ solution. I will need to do some additional design and some drawings in order to qet some prices on the cost of installing such work.

Dark appearance of the Town Hall Lobby.

Gerrie and I have looked at that and feel that the main problem is color and lighting. !he problem that needs further investigation is how to deal with the old wall paper.

Signing.

I would like to design appropriate signs for the , lobby, gallery, etc. that will will give direction to people.

Exterior Lighting globes and wattage.

I have addressed this in my letter to you of 3/31/976

DA!i PETERSON, A.I.A. AND ASSO~.tATES, INC. ~ rct&a.un. ;..t.:..., :W,ncal AJ'~

1304 P~ic:t.OJ W~y. !>oint .Richmond, CA 9480! (~!9) lJS-2753 (415)457-9454 F.>\X (~10) 235-1745

\ .-..... ,~ /'~ 04/03/1997 15: :s PAGE 83

Beth Pollard April 3, 1997 Page 2 ·

Item 5. Pigeon protection

I received by fax from Janet Willis the 3/21/97 memo to the Council from .ro Julian. As we discussed, I will write ·you a letter regarding the background and decision that resulted in using the Nixolite and the installation problem that occurred.

I am responding to items 4 and 5, as part of our current work, explaining the background. If item 5 needs further documentation and response, then this will require extra services.

I anticipate that our additional fees for items 1, 2, and 3, will not exceed s2,ooti.oo. ·

For your information, the time that Gerrie and I have spent on the landscape issue is our contribution to a part of the project. We have also been assisting Barbara, at no charqe, in the selection of .new furniture that was been purchased by the friends, and I am currently designing a video case.

Please let me know if the extra services for items #1, 2, and 3 are· acceptable and I will immediately proceed with them.

Sincerely,

::rl4ili?ir-----Dan Peterson, A.I.A. Project Architect

cc. Wayne Bush, Town Engineer.

April 17, 1997

To:

From:

Subject:

l\1EMORANDUM

For the Town Council meeting of April 22. 1997

Town Council


125 Redwood Road - Hardship Request to Occupy Accessory Structure as Living Unit during lifetime

Recommendation

It is recommended that consideration of this item be continued to either the special meeting of April 28, 1997, or to the regular meeting of May 13, 1997.

Background

On April 16, 1997, Council members Hodgens and Overberger met separately with the proponents of this request and the opponents of this request. The purpose of these meetings was to gather facts and have a clearer understanding of the issues. Based on those meetings, it was determined that additional information and time was needed in order to formulate a recommendation to the full Council. That information has been requested and is forthcoming. Therefore, it is recommended that this item be continued to either the April 28, 1997 special meeting or the May 13, 1997 meeting. ·

Im.

TO: Town Council


April 16, 1997



SUBJECT: Appointments to the Red Hill School Fields Task Force

RECOl\'Th'IENDA TION

That Council appoint the slate of applicants to the Red Hill School Fields Task Force as recommended by the Red Hill Fields Subcommittee.

BACKGROUND

The Town Council and the Ross Valley School District Trustees agreed to form a Red Hill School Task Force to recommend capital, operations, maintenance and fundraising plans for the development of multi-use fields at the Red Hill School property for recreational purposes such as softball, baseball and soccer, as well as a dog park area and skateboard area. The Task Force would also make recommendations on a governance structure for implementation of these plans.

The composition of the Task Force is to be made up of approximately nine (9) to eleven (11) members, with skills, knowledge, experience and interest as parents, youth, Red Hill School tenants, dog parks users, seniors or persons affiliated with or interested in local youth sports organizations, construction, fundraising and community organizing and skateboarding. In addition, the Parks and Recreation Commission was to recommend two of its members for appointment to the Task Force.

The formation of the Task Force was advertised and applications were solicitated from the public. A total of nine (9) applications were received. The Red Hill Fields subcommittee, made up of Councilmembers Hodgens and Breen and School District Trustees Wright and Pollard, met to review the nine applications submitted. Applications were received from Bill Abright, Judy House, Gary Kaplan, Ruth Kiskaddon-Wright, George Lewis, Shannon Mong, Peter Pannes, David Wallace and Greg Gilmore. All applications are attached.

:}a-,

CONCLUSION

It is the recommendation of the subcommittee to forego interviews due to the low number of applications received and appoint eight of the nine applicants, Bill Abright, Judy House, Gary Kaplan, Ruth Kiskaddon-Wright, George Lewis, Shannon Mong, Peter Pannes and Greg Gilmore, in addition to Parks & Recreation Commission nominees Richard F emandez and Mark Adamsbaum. The subcommittee would like to reserve one space for a youth member of the Task Force, to be named at a later date.


Beth Pollard

·~

. r

APPLICATION FOR APPOINTMENT TO RED HILL SCHOOL FIELDS TASK FORCE

To: San Anselmo Town Council Date: ~-3/-( 7 Ross Valley School District Board of Trustees

Name:""]? i L. L . A 8 12-l GI-fr Home Address: / 9 {) C fl-~ >4-t.1£, ~- A ' Occupation: f/Prz ST/ 7Plk-t-f£r~mployer's Name: C, L-l-E 6 £ o FAM!uu /;Eu:: Home Phone No.: L/ ~l/ -7 l/ 3 / Work Phone No.: q J ~ - Cf '-ff L ·

Number of years a resident of San Anselmo: Z C:, InMarin: L~ -------Na.m~·and phone number of San Anselmo residents who.can be contacted for referral

· information about me:

1.

2. P..reuc£ kpA-.4L S L/~'2 - ?3 'tf' 3. \Jc~/ 7?121+u1J - · c:/s9-fof73

List briefly previous experience serving in public office, and/or on civic commissions, boards, or committees:

SA-..v )r;(LSEut-L{) 8A--l-D . /:-h LL Cr Tl. z.& 1i/.S' . lo/tr /N l T(E£ .

~ttzL/ tbV-.fiSuutJ 14120 (oA~(ltlu~ftc-N ·- Co Ctf-At/Z//l/A-A/{[v4z15_rlv

Describe your background as related to membership on the Red Hill School Fields Task Force •

. . T &<IA rt lc/-V: 0 TfAlE. ;?.c/t l>GN'£ o ~ -S*1v A-cvS'£h-·Uo .. l/lc/

~/JALS !+GE /? A-ND. // y·t&±JC--5 tJL7>3

Htft!F- 8G£-N. 11T0v~H .(J7Z A-f?-£ Snee /IJVtYl-1./GD ll{ .Qccere.. ,@.{[) B+tEB+LL- t

2 .

:I t+-?+-l1£ euN i+V A.gs, »T±NT U)A-C# Fcie_ &5£rr+l L TM£ l-kJI !fhe.&r=. ;/£ttrZ:J. 1ic~/ ·;/ 1/v1-tc OLD tS A-;./ M't D

t 2 Sklf£&,+120£;e__,; T /f-_,,t-t A£<1A=-tc£ ttF 7lfE IV££D H7~ ADot"12cu+L

/lr£c12-ti_,rrTtt71/ S;Jt1-c:e A-/v'D F-£.e-1..- I; .l±A-f./£ Tt¥- ;.J13;-L-Sfccn.u£

f4:/v'D rl~5( 6t+r 79 A-55(5r !N '/)Gl16c../JP1A/6 A:

£2f:.t? ;(£ 5 lE1V 1?+ Tl {/ c PL.AN'

Describe your interest in the Red Hill Fields Task Force.

7) &UGCt}J E Lt) 0 u L-D l12o i/ I.. I) E A-u D l ·rzo f'//rL 5cccc:-,vt:- A-ND Fc€co 5..- kmtA J=c(o 1v - LE 5·-r-£,( frCIL- TL

. 1v·o 'Pa~f/ g V6 Mt<; £D A- N , !1rL {;L-J) ·· £ !bl4 PAfAJFiLU'-/ 4r;,v/t(?£ OE. T!-f£ (Ac/~ VF ~c_ I fftClLtTZFS 1;..17Qvg 10WN( mz 1~1 o>« r ffel< V(/)LO//?fkf(C hYD F1+-t1e ·-nt-2 ;.J(L/ ).)6 e :I Fee L- ~

couL12 i:!E:1--P l,ufr2JL 01u A: ·Bt'e«D PLA-/\/ to f3Fsr )G;t!.-u£ . A-it--- C07VC-£f2-N£P /AJ~ ,

Reason(s) for applying for this appointment:

j

' 73 (-i,r,,,VrC YoA-l t:.Tt·f 1/\./6 BA-{(c_ TC ;~l.:.. · Q.; ,vtA·I u /l// 1y ...

Check those areas of skills, knowledge, experience, and interest listed below that pertain to you.

~ss Valley School District parent Youth

VBigh School parent Red Hill School tenant

i/Sa:n Anselmo Baseball Association _San Anselmo Softball ~an Anselmo Soccer

~Ah· 'tt_i: Signaf:f!

~undraising & Community Organizing

V"'construction -~ogpark ·vSkateboarding

_Seniors

5-3/-V7 Date

Please return your completed application to Debbie Stutsman, San Anselmo Town Oerk, 525 San Anselmo Avenue, San Anselmo, CA 94960, by Friday, April 4, 1997.

•

AP:PLICATION FOR AP:POINTMENT TO RED HILL SCHOOL FIELDS Tk~ij6i"Ei\~;l~@ · .· ~ . ·- APR 1 1997 .

To: San Anselmo Town Council · Date: ~ 3 · Z>\ · C(J .. Ross Valley School District Board ofTrustees · .,l..,,, ... v ....... -nAnselmo

·i .. . . ..

Name:~UD~~- \-\au~· HomeAddress: i.Q }5~1")_--}:;R . .: t . ~· . •

Occupation: \jd;:?_\TIJL ~\\Employer's Name£:.~ O'S~ -- · k-\v~rTA-L-·. ·:t . . . . ' . -~ · ..

Bome:Phone.No.::;~6~..., l:fl.ff'.SL\ Work:PhoneNo.: . .2 68-4?9/ 0 ~~~;er ofyean.":}esident o;Sa~-~~selmo: L\ '3/'--3 .~:.Jin Marin: L\ 3 / ~ . -- . -: ,!}. .. -.. . -~-J .. Names and pbone number of San Anselmo residents who cuitie contacted for ·refemii information about me: . ~( -

-i.~: __ ,~;";~--~f£j~\oo-\- -~~B L\loO~ --_;} :~:·\{

2. -- \A a\ ~'°LO" L-\tqe\ --,~ ~- \ -·:

.:.· ·:;.

List briefly previous experience serving in public office, and/oi on civic commissions,

b==--~-- -~~~,~·~~~~~···· c~~,~--·.• ',-.;;

·L·;

Describe your background as related to membership on the Red Hill School Fields Task Force.·

\

.. ... ,~· \~

'5~C9.. \ \ ~ \"' o0ie \ -*"o \QX- -\('("-~ dCXJ$, coo ez>(f= \~h. \~ o~q~ -\-D \J\~1Je_ hea~'--" 7om~1-Df°"\

· cloo;;, , ·,~ \~ \J~~~\ to ""~~-L ~ ~cea. (o_\;\.Q.r-E

\\e.~\h\.e__ dCQ Ql..Qf)Q.c§. C.0..~ -~~\S"€... G\ ote&"'oe) cy.Q-e~ ~'-~< de-&~.

::- .· -· .....


. '"·.. . '-.; . •· f . '\ ~ •. ;. ··-. ':" i~.'~~.·.·.·.· ·~. -i.,~~· -- . .. ~ .. ' ' ··: -.:-~·· -· ' -·· ... f[r-·-·-

... ~ ~- ~.J·.·:·;··-.,.-~;::~~~ ::· .·~. l ,_.; .. ;,. . ~-·

..

Reason(s) for applying for this appointment: · - . · . ~- -·····--·--···- r··-:··--·- .... ··--·-

_Ross Valley School District parent ·· _. _Fundraisiug & Community Youth •· · . . .. . Organiziilg ' . - -~ ·- ... ···-· ..

· ... High School parent:.·-~ ....... ~~.: ___ . i._::_.:__._ ___ . Construction -Red Hill Sch I t t .;; · · · · L /no ark :i' ..... \ ..... _ __oo enan 7~ ;.. · .: · >, .. · .'- . _x_..., g P l'f _San Anselmo Baseball .ASsociation · · -· ·-r-·· - ··· · · · _Skateboarding · ··· · · -- · · _San Anselmo Softball ·-..:i ... ______ _Seniors -~!

San Anselmo Soccer _. ,':' ,; - ..... ___ .......... -··--·· - . --7' . -----···- ··--·----- . - .. __ : -~ . ~1

-~;~·-'i Signature

... --···- .. -···-·-

~:1 .. ..:'.S

D ::.-.> ate z . . . ----- . . .. .. ·It. ... - ·.

Please return your completed application to Debbie Stutsman, San Ansel'J'O Town Gerk, 525 San Anselmo Avenue, San Anselmo, C4 94960, by Friday, April 4, 199~ · · ·

. ir- ..... ,

·~

"· . · ;_ GJ~(~~D~lnlo I!\:\ == . ·:· i,.-~ .. \.( ~ ~

APPLICATION FOR APPOINTMENT TO RED H1LL SCHOOL FIELDS TA~K W»i&El 1~~7 -·/ .. () ,\ . :!~· !!4!° ~~;; !'- ~s~Imo

To: San Anselmo Town Council Date: 0 ru t 1 ,, ___ , · - -~I]

Ross Valley School District Board of Trustees

Name: (017 R 4 L. k&tJtlfJJ Home Address: ] /. (),( (J lf Q 6[J D~. -~ J. ~ . Occupation: · fJ TT 0 R. u ( Y Employer's Name: __ S_l_v_.~_._, ____ _

Hom~-Phone No.: - t,.{~ 1 - C/ b I ').. Work Phone No.: 7 '().. J - ll q :;! i ·

Number of years a resident of San Anselmo: / 0 In Marin: - J 9 Names ~d phone number of San Anselmo reSidents who can be contacted for referral -· --- -· information about me: . • .

1.

2.

3.

--List briefly previous experience serving in public office, and/or on civic commissions, boards, or committees:

~ mrtmfbt?lt I ()(l(.ji/.); v'f' I tlJ /dfltJ 'O A Oi!?e t7o{/) o·k <1fJm 06) 61{ \ ~· L ~ . \ ..

CQ/l.£ r f?.t& -rmt.J. sr:. 1 Nu ·.@;11~M~f11, {jJfJ/J!'? Dlt ,01/2ti.v6/JJ . 7 -

(J.4.tf<(Lll...J Pf?.u61?4JM r ·Cf;?l't1<.11.dl-1, 11.J.IJ!l-? 01 1J1/?~(;:;()l'JJ1 ll.../J/21~ (N2tJ b (2,e~.$ (lo It v1A..11..1-r ,o~ f2.il l-J Jll-1.<.{,, ' ·

Describe your background as related to membership on the Red Hill School Fields Task Force. •

~ . . ;:c & vQ \.) c. 4 - I- !ti{ l-o µ (... ' )i./T (.1'2 /!~ r I A.) \/ OL.i '71..f-

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Coldct-.fJL. ... (,; lf11"" Cteftc.!r)'Go OM.? t1ot.t~ CCW(]_j - Gt~tc.'< ~11l--l

1L ~lG-£t ~ct~c.l,)L lt Ctvtc.4(;._0. !I IJ/JVK /JC-.Jc

U 0 £..... ~ J.lf ( v:'ttz Co /l c I J tl<J rP D f l.J f> ((_ J../ t//l ftJ J f{ (!,IJ. [,.<_,, b /ffe...r Jort.r~kJu_ C tf.dl.olt6tt s.~. 12.tc .. QJ((.)r) p~~ 1

611'2r.,,..s 7 -

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~If."" t'..IL<J c. c \,( 6 u 7 l )- f o 1.. /.) LJ tfJ c., /. o t1 /Ct fJJ TD b f?_ o l..J rJ i._JQ /J ti. U t1_ v;; /? 7 N rt/;/( p 1 I '-t ~a .o c_ Id L rLJ £' o G; .4-c· ~t<-11-l,s) 44-~ /f}GJu TO ((i&t~~ E rflrf"lil f?k}tl./l61,F'/S

J L. .S, T .r<. '-{_(_ {'-1./? "-·? I .5J .fl 1t fr_"' y ,(. ( )~ '-{ u () fl ~.f} ..J •

( ..See_ CL~~ ~-c t1 ~) )'*

·-.

·' 411 "'' ..

· · Describe your interest in the Red Hill Fields Task Force.

- I. o ~It To £.J LJ bJ ~K,,().S . -tJ ~ IJ-..-r If) D (J 1 TJQ,, (J u

·J: i~ d7ri· cJ M.-;-;v-6 -;~· -::· --~q1r_ .. Le&o."ij: '-~~------7 if-{~ .. -~lfJ.a1J'lt-zt ~-Z i 7 1 ;J .r · ... Reason(s) for applying for this appointment: · ;;.> · ·._::. _:.:... ---· : -~·'.>:·.- .. · · ~ : '. )_ ··- . :. "

J- /1. 6 Co /f.1 wt 1 ..,- -r A-'? 7D I

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l,,{/tt1 f-r:, !d-llir!' IG 7kht {)lU!l.vbf'lk1ttu1' iJ11 fJ ~1f£(.:sJ fcJ/( 7N (J 12 ' 6 cc·~ 4: : ' 6 ... IJ """:': : "jl.J O<-tjtf'r/l i(J"'i:c: .. r ) " ; ()a///( 0,, L,(.

. -·--·,,.· ... / ............. . lu l ti J (JL 0 fl- .I( C (J 0.Jf._ f JI( c) Ct '1. . 7<J lJ U /JV? k)_s ---~ IJ - .·RJ ~o/lJ st 'f I_ ::· lJt!Juvt.-- .. ~-;&f' tlt./T - .4 LA 41~-:..:p1J/2TlC1JX~7t.J(; t J ~

I"() ·. -·· '/ ' . ~ . ' " -· 'IJ L . -tr-rc.u4_f' :····flt\1ttfiu '(J :. --J1t.Ai1t1Jl2/ .:... ~'-'J- :·,:: ____ v.12KJ1rlti/P.S. _. :· __ ~ Check those areas of skills, know edge, experience, and·interest listed b~ow that pertain to you - ·· · ·· .-··--- ·- - · · ·· · · · ····· ·· ··-- ··- · ___ . :·.: .. : ... _ __,_ _____ -· .. ·. __ · -- ·· · ·

~. VaDei Sch0oIDistrict parent . . . ~d:.u:g ~ c~.:...unity _Youth Organizing _High School parent.·· -··-- -·-····-· ______ _Construction _Red Hill School tenant . . _Dog park . · San Anselmo Baseball Association · - ··· · ~Skateboarding ::::sa;' Anselmo Softball .. · _ _Seniors ~an Anselmo Soccer

Date

eted application to Debbie Stutsman, San Anselmo Town Qerk, 525 an Anselmo, C4 94960, by Friday, April 4, 1997.

------- -----------------

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'' APPLICATION FOR APPOINTMENT '.I'O RED HILL SCHOOL FIELDS TASK FORCE

To: San.Anselmo Town Council Date: _· -..3_-_3.....;;/_-_-1.Cf_.7 ____ _ Ross Valley School District Board of Trustees

Name: Ru th f\/5 ka dc!LJAi- Home Address: 5'".S-Av~ · · de I A/ ()J-/-c ) SA · · ·vvn~ · _ Occupation: -;/-/-& W1 e Ma k~ r ~mployer's Name: . .....-.. . .

~W• ,

BoDlel'boneNo.: L/S-l.f_~ 7347. WorkPhoneNo.: -----------

NuDlber otyesrs a resident of San Amdmo: . 7 . ID Marin: _7-1--· ~--Names and phoae.1111mber or San Ansel1110 resHlents who can be contacted for refemal info~on about me:

1.

2.

3.

List bridly pl'eYio11~ ~perience serving ia public office, and/or on civic commissions~ · ·boards, or committees:

/\/OA/e Of\/· · pub/t'c.. boa,,.ir. j ~ee beloV1/ -f;N-~ .

Describe your background as related to membership oo the Red Bill School Fields Task Force. . ,

'"5ee ·--6~ln;; 5 ecrefttr;r o?' 51AN A-nsefi41o 13ru-c.ba(/ Assoo1:in,0 N

~ la..sf t-/ year-s, Pnma.,r,-11 msPifY' -;;6/e .trfr- ·

06089SvS1v : 'o-1 3NOHd Al!W~J Ntw:i.LillS : WO~J

. ..

' r •

Dacrihc your interest in the Red 11111 Ftelds Task Force.

.T tlvt11 ver- i 111.-kres./cJ 'r/\/ a ~ r111 Wt uvt i

rN bl"-{e. ba II a~ ~IJ?CR,,.. , ":z; ctm very Wl/vf ,-(ia~ }/f./I~ Cu r:'r{vtf fi11i1ifs a Ill-el d.P_ MAtvd<!. ON MelMrJY1al fµk t1:,IA-} ~er-Held~ , :r: WNk -&:q~t.t±lj iN VD{uw~,_ · fAA.ptl{{fi~ Wfi... ~r l~ivi~(> iNvo1vd {A.if...... 0172/t:e tf~ w~f- lvUviN Ii /.Vie ~v.t a:.v..J ~{)cay pn.JCfVZ!LYi ~. Yl/160~ DtYevrf-s ft4.'l/o/VG;( i/\./ ~~ P!'P:frilW15 J WhavYi r k01WJ J

b(V(l i "-./ere:r141 i N tJrnf"yi b,.cf/~ -f; me avid Ye.Sou vca s -fo /Ji. 'fC.ed .If; t I r tt)jecf: Reasan(s) for applyi11g for this appointment:

Check those arm of skills, knowledge, uperience, and interest listed below that pertain to you.

~Ross Valley School District pmreut Youth

')(;High School para1t (b!~ i V\t'\ ,· ~ '? / 'f? ) _Red Bill School ten•ot -,.< San Amel.mo BasebaD Association _San Anselmo Softball

'>< San Anftlmo Soccer

_Fundraiaing & Community 0 ..

rgRlllZJOg _ Conatructioo _Dog park _Skateboarding _Semon

Please 'l't!tllnr your complded applictltion to Ddble Stidsnuur, &m Anulmo Town aerk, 525 SanAllSidmo Avenll.; &n Anulmo, Ct 9496/J, by Friday, April -1, 1997.

06089Svsiv : ·o-i 3NOHd Al!W~~ Nti<S~llS : WO~~

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. r ~'·1 r-:-~ /':..::·. :-·-;:::~ rl \'-.0p r-.. Al'PLICATION l'OR APPOINTMENT TO RED HILL SCHOOL FIELDS TASK !.?1l(:E> .. :::: i . .i \/ L:§ i D)

Aoo 3 ·an7 ~ To: San Amdmo Town Couucif Date: ~IL Y l q '1 ] 1

h l..,:J

Home Address: 2 l Woovo; 1 o{; '"DR.

TE'P..U-l-e!2. . . . Occ11patioQ: pi:rl4-.U::J,l Jd\@FCoC:, Employers Name: l)~ H-16±1 SQ-toe L

Bome Phone No.: 4 'SS - I t.J/ 3 Work Phone No.: Lf 'S ~ ...:. ~ 4 '-/ S-

Numbet o( years a resident of Saa Amehno: -Z2 'f g S · ID Marin: ~ 0 'trc: S

Names aad pho.e Dumber ar San Ansel1110 residents who an be contaded for reiernl 1Dforu1adon about me:

1.

. 2.

3.

List bridly prcrious czperience serving ia public om~ ~lid/GI' 011 civic commissions. hoards, or committca:

. Describe your backgroud as rdated to 111cmbc.nhip oo die Red Bill Sdaool .Fidd11 Tuk Force. ·

I !-hcv E 'Beal I cJ \) QLVei) 'I\.) gaf?§"'llqJ 't"" A T}HETt l.,j fuR-3µ YCAX.S > pg, VJM?.I o( L .•. n TH1 N · TH?; "JAM1,.LPM s 11NUotJ 1±1 L::stT $CJ-!fpL ])1STI;1C..T, I t;teYb B6fa0 71-±e; p\7J±1,grtL p1 f2FJ.-7b>$ AT

1)~ fbR 15 )lt:kf.S .;- 1-:tA-Jt: 7-N-TEN5t% BAitJ;:R>u...;Q lrJ ?,uP&:T_ ..fe-G1 Ld, Tl RS, J?p:-g,<;o"-.1).JcL-J & :'PU BU l.. &cl..A Tj61'15

'• Uescribe your interest 10 tile .Kcd Bnl !'!dd5 Task Force.

6 ug_ GJu12- c H- 1 LD?t:--,...J (:f2EH w ~ 3?Nie fj'lf'a) f1zDM ~:::-c..JZEA-T1rN qy)?o2..'luNJ-r15, rrJ Tr/€ ~ k-:£.B/\10 #2&--t-,. 1-r Jd-A$ Btf{--N 'J~ i.j:W ~"'brr -rµt; T 7f'h= ?o~S VA:U-c:""(

DdS5 Nar !-!=AV~ Eb\.DVW gld?ey;TIQNAL-:]:.£.\L.\T)'F) fu-g \3)

'lD\Jnt- . ~ H:' 6+t S&+-tca 1 ' s etc.12t=~:n CT") Etsc 1 \,.{"!cS WC ~ae-fuW( ''N@E0\1AT~ IT !±.t)5 ~ S® TQ

5eC h 1'IT8m&L (~-C- fuc1u-rj S1'1Ijtl(r UN lJ~ fuS.. £°'1.68- e\-LTl\Jl _.,......,;. Tl{E"" J?DSS V M.Jt-::j "-'eES'.'5 MOQB-

( ~A-GE= .fag_ St?c.?eg. 1 s.0 FT&4u --~4-, HpJ'f-£1..A..v.t

7-'~5, \Mt S?ne<a C&-J &er-n+-t"Xn MD>lt r06- 1~ --rJ-t¢T-r · D1ee:cnDJ

R.cason(s) ·tor applying far this appointmeat:

/J-h:::= ~1.L. A ElD Sire= ·Tt2 ?eg,v10f-

Check those ue&1 of skills, lmowkdge, experience, aad iatenst IBted below that pen:aia to yow. ~

_Ross Valley School District pareut _Yauch _Biah School panuc -~ JI.ill Sdool tml•ot _Saa AJuelmo lluebaD Association _San Amdmo Softball _San Anaelmo Soccer

_Fundniaing & Community Orpniziag

_ comtnactioa. _Dot park _Skateboarding _SM!or1 .

/-r>-iJ t_,/ I 4~ 1 Dau

PfcWJC n:t1111·n ~ ._.,,,,.,,le~ QflP~"' to bw:OOl<11 S~, ~ .4111•1-o T-• CT-'r, n~ S4n A~ A"c""c, Saa Allulnu1~ C4. 9-lr.16Q1 hy Fnday. April./, 1'191.

6Z7£9~7<-- 671~7~7 ~11 a~:zz L6. 701£0

. .

APPLICATION FOR APPOINTME~T TO .RED HILL SCHOOL FIELDS TASK FORCE

Date: Af(f1'\. S: \9 9 =l To: San Anselmo Town Council Ross Valley School District Board of Trustees

Name: ~s"om. C. QJ,,a · Home Address: do . Occupation: G;"l\S .... \"'lcwx1

1 ~lli?f ~l'.dec 1 Employer's Name: StH .. - ~""MJ

~~e...r \j

Home Phone No.: · 4 \S ~\.\SL\ - Z.'\v2.. Work.Phone No.: '-\ \S -tt3S- i i~i ( f·''j~v-)

Number of yean a resident of San Anselmo: S 4ec,rs In Marin: q \\.e ,,v:s I

Names and phone number of San Anselmo residents who· can be contacted for referral information about me:·

1.

2.

3.

List briefly previous experience senring in public oftice, and/or on civic commissions, boards, or committees:

Describe your background as related to meiµbenhip on the Red Hill School Fields Task Force. · ·.


J_ Wo "-\~\ ~ ~Y~ -\= b~



_LRoss Valley School District parent _Youth _High School parent _Red Hill School tenant _San Anselmo Baseball Association _San Anselmo Softball _San Anselmo Soccer

Signature"""' c:r

~Fundraising & Community Organizing

Construction _i,_Dogpark _Skateboarding

Seniors

Date

Please return your completed application to Debbie Stutsman, San Anselmo Town Qerk, 525 San Anselmo Avenue, San Anselmo, CA 94960, by Friday, April 4, 1997.

APPLICATION FOR APPOINTMENT TO RED HILL SCHOOL FIELDS TASK FORCE

To: San Anselmo Town Council Ross Valley School District Board of Trustees

Name: k~/) C. ~A.IE"5 HomeAddress: /9" C4,/v/?/ET At/e

Occupation: M.J"tw,-,( S,,Js.!Jif .· Employer's Name: Cn&J.- ~~..-tff"~S. Co. Home Phone No.: t(5:Y- S:-~7? Work Phone No.: @ - ~o,9- Y'..-PG 7-"

. - .

Number of years a resident of San Anselmo: ~ee In Marin: ~e-e. Names and phone number of San Anselmo residents who can be contacted for r~f~rral information about me: -

1.

2.

3.

List briefly previOus experience serving in public office, and/or on civic commissions, boards, or committees:

@ £ ~v..-2>os .zeg..-d2e.v~ /)v - 5'~~< ~s. - ck,,.~eR ,,, ~"'~ ,J,,J sv~t Mavs6f,.. se,...,/·-2...(,o • 1:4se.{4// ~& ~ ~ & ski.@SJeevdl d>v #.5:. 4h;iu· :F~'l> ~;s,,,).;~ ~ <; JJ,e_ e,.vf,'1?~ ~,091€ ~k-.JJ> #. ~ .

Describe your background as related to membership on the Red Hill School Fields Task Force. / - · J -L'·

.:Z- .H.f've. o~ 9 ft"'1£S e~/e..uce ,:;v C:s>...vs~vc:Y.?~

?wfl').;5 r· ~e..+/ 6~ F)uAWc.e. . :r A~ve- ~et- .. ~c.e.. w/K ~c'~/ ~~/'Re~~ ~>'

7/frvy/' GJ/ldJbG-

,),, ~+-/!,,. ~~/7 t <#c*7,. r - • A . z SS ~ £ci.ro ( J>; ~,c;r- }>A1<,,,,,,./-= t .,.£,o · 6,, 6 - £oy./ ~


4Y /N'~.e,-r ,,(;qs ~~ ,,,;v ~ ;eff/C,,c. df#:: .::r • ~ 3~ &'W~ & ~ di ~sr;/ 4?&SS,r~ ~k_ /;z. G??u .le . r/~ . "s ' ,¢tJ /SS'v€. ~ M ~ ~

. ·~ .4 ~ C'£-ed~



~ Valley School District parent _7_vynonuth _High School parent ~ Hill School tenant _San Anselmo Baseball Association . _ San Anselmo Softball :2:'san Anselmo Soccer

~····

~raising & Community 9rganizing

_V"C'_Cnomnstruction _Dogp~rk

_Skateboarding _Seniors

$k/ ~·· dt7 Date

Please return your completed application to Debbie Stutsman .. San Anselmo Trr ··n Oerk, 525 San Anselmo Avenue, San Anselmo, CA 94960, by Friday .·iprt 4, 1997.

APPLICATION FOR APPOINTMENT TO RED BILL SCHOOL FIELDS TASK FORCE

To: San Anselmo Town Council Date: . ! ; ,, d 7

._,_ - i....o- --z, ( : L

Ross Valley School District Board of Trustees

Name: {i;- fZ G 6: C--t lJ\O/?..l Home Address:._+2-...:::.M~. r.,..-L' /?. __ ~f;~-1 ..... :~A....:.?_1 E_

Occupation: \) P) . Employer's Name: ___ U......!-P_J_,__ ___ _

Home Phone No.: Cf-l>Jt>7-qz_q7 WorkPhoneNo.: _....;;.if_/S_·-_/_'7_t-_f_o..;.....1]_

Number of years a resident of S~n Anselmo: "Z.-C/ In Marin: & l -----Names and phone number of San Anselmo residents who can be contacted for referral information about me:

1.

2.

3.


A-o -Hock: Do CF- · 84f-t:. co MM rTTt E f" ·

Describe your background as related to membership on the Red Hill School Fields Task Force.

:t Vf BGf}J/ /N lLaLvf/l 'IN i!H S'_A, Do C- V >£ f-of- !J-wl-114[

A"-1 D ftfi L- ~ C!lw (Jf2..1~L:_ ff 6-oao {Jf£C:P£CTtl/E_



/'1 £.


_Ross Valley School District parent _Youth _High· School parent _Red Hill School tenant _San Anselmo Baseball Association _San Anselmo Softball _San Anselmo Soccer

,i_Fundraising & Community Organizing

_Construction j{_Dogpark _Skateboarding _Seniors

Date

Please return your completed application to Debbie Stutsman, San Anselmo Town Qerk, 525 San Anselmo Avenue, San Anselmo, CA 94960, by Friday, April 4, 1997.

APPLICATION FOR APPOINTMENT TO RED HILL SCHOOL FIELDS TASK FORCE .. :_~~ Uj .. : ... :---: . 4(:.~'"'"'t -Pt(;·; .· l.J,:1

Date: ~· ~· fJ Ter····, .7 , ••• 5: ·'.,,.,,,:'TI" - •• • ...a. ..... t :.J __ rtu..,,~-d v

To: San Anselmo Town Council Ross Valley School District Board of Trustees

Name: .d)&v1j //Jft,.uJ.C.G Home Address: 3 7 t.4V.S)4<-~ /jvc;

Occupation: 61-61# ~/f/1(€"<_

Home Phone No.: 7'£J_;,, 3 7 I 7

Employer's Name: {!c;a} WOCJ "ti d'.J/(/J

Work Phone No.: ~f'"7--8 ~7L

Number of years a resident of San Anselmo: ~ InMarin: Sd

Names and phone number of San Anselmo residents who can be contacted for referral information about me:

1.

2 •..

3.


Describe your background as related to membership on the Red Hill School Fields Task Force.

(-;;;- ~<5€" d ~~cK5 4.2/u/7" /0

?~~)


:lj!/d11ft1/e · ./l/13::.E-55/22:' ~072lc7f; ~ ~5:.-. 74447 l?A@cr/!e-c · ;PV7J c1zr av£$l/-.

/P7 E#'l .tt//L. L. · ?o 5 rJ fee ;:>o<6 JP A/t&

?LG1~ /3u;< 4?!#'.&L~ UP C4#' 2u& t!> ~ A ~A/ t..L 23/15) s - ;::::::::::


_Ross Valley School District parent _Youth _High School parent _Red Hill School tenant _San Anselmo Baseball Association _San Anselmo Softball

TZlM Signature

L_Fundraising & Community Organizing

£Construction _.6:.Dog park _Skateboarding

·_Seniors .

Date

Please return your completed application to Debbie Stutsman, San Anselmo Town Oerk, 525 San Anselmo Avenue, San Anselmo, CA 94960, by Friday, April 4, 1997.


April 16, 1997


TO: Town Council

FROM: Kay Coleman, Volunteer Coordinator

SUBJECT: Appointments to the Board of Review

RECOMMENDATION

That Council appoint one member to the Board of Review to a term set to expire in December 2002.

BACKGROUND

Council has interviewed two applicants for this seat, Leif Ortegren and Jo Julin, the incumbent. Both applications are attached.


~~ Kay Coleman

;)£.

;~~ \ ~~·:_·:~-:~; __ ~su\::T~: ~'l uu .FEB 1 2 1937 G

Town of Sun Anselmo APPLICATION FOR APPOINTMENT TO A SAN ANSELMO BOARD/COMMISSION/COMMITTEE

TO: San Anselmo Town Council Date: cl- J;;L-:-<1'1

I wish to apply for an appointment to· a term/balance of term on

the· Boa rd oJl. Rein e.ur Board/Commission/Committee

Name: Jo . ) u l ; n • Br.v1r-D11\W\~t~I

Occupation: Pla l()n e-ic

J /I_ ~ Home Address: p, 0. Bo><. 108 LJ fr

Employer's Name=~~'~J_o'--,_J~11....._l~i~-...-..~~~~~~-

Home Pho,ne No. : t.f57-}-5qL/-<6' . . ... ~: .... Work Phone No. : _Y:-.;5__.4-_-_,,5oc;;..'1....:...t.l-.......,t! ______ _

Number of years a resident of San Anselmo: .;).,O

Education Level achieved:

In Marin: 8 5 ..

______ · Graduate Degree (Major=~~~~~~~~~~~~~ ( College or University Degree (Major=~~~~~~

___ i/_-_:_ ~ College High School Diploma Other_ (Explain=~~~~~~~~~~~~~~~~--

Names and phone numbers of San Anselmo residents who can be contacted for referral information about me:

I would be available to regularly attend the meetings on this Board/Commission/Committee.

- I would be available to attend additional meetings when they are necessary.

- I am familiar with the responsibilities and functions of this Board/CommissiOn/Committee.

- I have attended meetings of this Board/ Commission/Committee as a member of the public.

List briefly, previous experience serving in public office, and/or on civic commissions, boards, or committees:_ S.A. Baaed o.P. Review•. s. A .Pla111riiri5

~~f§ff!~S~gf~Mii;~


1he. 5. A I Bad oi R!?!Heu.L l$o tt.~ f PA"?tk.ri~iv.e- puhli<.- w~ _"11 wl;d.,

What are your qualifications for this position:

Briefly, what do you consider to be the most important current one or .two issues facing the Board/Commission/Committee being applied for?

-'··'

Wi-th b&t~d breath . , . No" J ~ 1

I understand that I and all other applicants will be personally interviewed by the Town Council as part of t}:le selection process for this appointment.

Date

Other-Boards, Commissions, Committees on which you would be interested in serving if not appointed to this seat?

Do you wish to be considered again if you are not selected for this appointment?

(You may attach personal resumes or other information which you believe may be helpful to the Council in its selection process.)

\

. !...::.~ .... ~: -~- ! _':;; f_J \/ !_:=! ' u i L)

Fr n 1 " 1r.io7 c. ~·~ "- <;,, ... .J

'own of Sun Ause!mo

(\·

(~···

APPLICATION FOR APPOINTMENT TO A SAN ANSELMO BOARD/COMMISSION/COMMITTEE

TO: San Anselmo Town Council Date: ' 2... FE 6 q7

I wish to apply for an appointment to a term/balance of term on

Name: 1-E l F A· OR.~a.J.,.ome Address: I 5 /_A cJIZ £e_ S. A. ~------~------------- -----'--~~----~----....__ ____ _;__

Occupation: 5 AL.~ 5 Employer's Name: __ A'--._e_·_.=I~·"----=l2:-=-=L=--d~5~5 __ __

Home Phone No.: '-{ 56 .. 770 7 Work Phone No.: . 800 · 300 · '-( 2 Z. 'f ---.-.=-~--~--------~-----

Number of ye.ars a resident of San Anselmo: ~ r: Marin: (o

Education Level achieved:

Graduate ·oegree · (Maj·.or: ) -----------=------=---------::-Co 11 e g e or University Degree. (Major: .E.C.cNJ0~1e.5) Some College High School Diploma Other (Explain=----~--~----------~-----------) .

Names and phone numbers of San Anselmo residents who can be contact~&> for referral information about me: , UfVF-a'YZ-Tv/\..Jll'"~&v.Y _:r- µ~ kNav.J· AN~ o-rl"'I'"~ 5~ -

1. ~~ A. !E:-S , D &tJ'L.S ~et..'-- GN"Ov 6-l'f 7&l

2. ~L5r lt-s A· rtEr-i=-<-t<.At..-:- oA.Jz 01== I

3 ftll r R:'l2'1\-S Q'# 5 .;. pCJ'I<_ ~ fJ.,.1"-'7"' ,.._)(>- "r° rT/E -J c:r/J, I J> ·------------------------------------------------------------------r c;:> /Vt.EE; -r /Vl.~E PGcJPt..E.YES NO

I would be available to regularly attend the meetings on this Board/Commission/Committ~e.


- I am familiar with the responsibilities and functions of this Board/Commission/Committee.

- I have attended meetings of this Board/ Commission/Committee as a member of the public.

List briefly, previous experience serving in public office, and/or on civic commissions, boards, or committees:


r,. 1 L 1 Ir E "7 D ,~

C- <?'M- I/Li tJ I.) , "'?:" t - ~ .....Z:q '2 P M 7' 2h/L 7 . s , A . A Cnt C-tl -r pl- k C. (:= 7"c1 L ( t./ <:,

What are your qualifications for this position:

Briefly, what do you consider to be the most important two issues facing the Board/Commission/Committee being

current one or applied for?

co FA-1 R :

I understand that I and ·all other applicants will be personally interviewed by the Town Council as part.of the selection process for

this appointment. ~~

~ . ignatur

'/z_pc=~ ~? Date·

Other Boards, Commissions, Committees on which you would be interested in serving if not appointed to this ·seat? ·

/ A A/ y'- .;;; u l- 1tcE 70 i3,c M Ot<-E 1 AJv'oL-v'c-{) l\) I T ~ 7H ,,:;:. C OY111 l'fll U ~ -c: }"'..


(You may attach personal resumes or other information which you believe may be helpful to the Council in its selection process.)

·-

- ·::(

--- -

TO: · Town Council

TOWN OF SAN ANSELMO STAFF.REPORT

April 16, 1997


FROM: Kay Coleman, Volunteer Coordinator

SUBJECT: Appointments to the Planning Commission

RECOl\'.IMENDATION

That Council appoint two members to the Pl3nning Commission to terms set to expire in August 1998 and August 2000.

BACKGROUND

Council has interviewed four applicants for these seats, Marty Zwick,.Ron Gaither, Gary Dowd and Marcia Duys, an incumbent. All applications are attached.

Respectfully submitted. . ___ _

~·.~·.! Ka~·. •·

' _,

: . - ~

i •

APPL+c~TION FOR APPOINT!!ElJT TO A S:A?J A.NSEL.~O BOAR.D/COMMISSION/COMMI'l'T~~

<J:O : San Ansel.me 'town council Cata: I ·.z+ ·97

! wish tc apply for an appcintnent tc a· teJ:m!balance

the ··SAN· A~aMo "'RAN.N <NG. ·Co 11C1Mt.ss1ot-J · · ... . . .. .. __ . _SoaJ:d/CQmmissian/COmmit-:ae ................

o~_ter: on

. . .

oc:cupation:. A~ rrecr Employer" s Kame =·--=SFl:::::::::!F_. ________ ·_ .. _· '·

ecm~.~:Etlione .Ma·:·;···45,;·~ 5055.. . w~rk:. Phone No.: 2:2'9-0~S Number: ... of .ie~rs ·a·.-resicient'-·ai sa.n· ~~~·!;·'. :·5-·_.-.... -.-::-·-~-;~-;..-:~~---~---.--,~---Ma-. -.r-i-:n-~--4--. -.----

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.. ···--·H.iqh Sc:!1ool. Diploma ·-··--( ~the: ("Expl.ain: _____________ _

N~~ '.aiia···;a~:;;·-~~;·~~ ·San. Anselma.· ~idelits-·. wna can· i:e-.ccnta.c:t:ad. tor. re~erra.1- in:fc:mat:ion a.bout ma: . ~-:- ··- -·~_;~:- . .:.. ·

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. f •. 2'. --------------------------------------------------------3. -------------------------------------------------

! wcu.l.d. be avail.able_ to r9qU.l.a.rJ.y attend the meetinqs on. this Saa:d./C:amm.ission/Committ:ee., ...

····· ·;.:7~.:.~:·, ' - ~ ~- __ .. : . -

- ! woul.d be availa.ble to attend additionaJ. mee~inqs wnen Ch.ey are necessary.

- I am familiar with. t.~e resconsibilities and / fun~ions of t.~is Bcard/Commission/Commit-:ae.

- ! have attended meetinqs of this Beard/ / Ccmmission/Committae as a member of t:he p~lic- v

.... !.~s~ briefl.y, previous experience servinq ill pu.blic office, and/o·r.. on civ~c commissions, boards, or committees:

Town oi San Anselmo

..

Raason{s) !er. applyinq for th.is appoint::ient:

~·-~~

Wlult .. a=a··· y~~--quau:eid~ti~cis ·:·;~ this ·po~i'itioii:- .. _ · ···'··.!.

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Sriefl.y I. what. de yOu. "ccrisldar ~ ·-=e' the• lllOst.: 'iiPortalit:. current 'one or i:•c issues fac:inq . the Boam/Cmmission/Camml.ttee, .bainq ,applied for? ~ ht"Q:!@Q~ ' ,_..· ... '._,··:~~:~.:·;~ .... · .. ;· --~ ....... ~ -----·~· -~·....-..; .. ·~"·=-~-~··=-====-= .. -=-n;:;···~--------------~·~--~---~-~--~ .. ·-··--------(

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. Other Boards , . -Ccmmiss ions , Ccmmi ttees . on. wh.idi you·: woUlCi. 'be interested in se~inq if not appointed tc th.is seat?

•, ...

Oo you wish ~c be· considered aqain it you" are not selae':ed for this appoint:ment?

(You mav at:tac:!l aersonal resumes or ot..~er infor:iation whiC!l you believe may ce hel~ful to th.e Cauricil in its sele~ion process.)

(

Dear Members of ti:rz San AnseZr.r:l :rorm Caunci.2

Mtrl'ty Z1'1i.ck has tcZd me he i.s applying fw a posit:icn on t:hs San Anselmo

Pt.ann:£ng Comri.ssicm. As you. r.n:iz knm.1 ~m hi.a resums,, befol'e mwing to San

Ans«l.mo, l~ sePrJed on ths Mi.t.t. Va'tt.ey PZanning Comri..ssi.on. Fiia aomiJi.na:f:i.on

of en:l.husiasm and attent;i.an to deta:l Z rnada h:l.m a '.JaZ.1.1.ad member- of "the Canr.ria:rf.on3

·and we· were ~Zy Sor%'!/ to Zase him. At•though he has not; t.i;ued in San Anselmo

l.'""£1 I am Suz.a ha T1JC1UZl:i be j'US'f; c::s .zealous on bshatf aj' San Ansel.mo '.s i.n-i:eitesta,,

· 1"8N he appointed to !JOU%' P'L<i:n:ttlng Conrri.sai.on, as h.e L7aB in Mi.t:I. Va1'tey 's intszoests

aa a nrtmber of' ours.

TOTAL P.02

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January 24. 1997

City Cowicil

HIXSON & ASSOCIATES Project Management

City of San Anselmo

Dear Council Members;

I am writing on~ of Mr. Marty Zwick in support of bis application to serve on the San ADSelmo Planning Commission. Thougli I am not a resident of San Anselmo I have known l\ifr. Zwick professionally and sat on the Mill Valley Planning Commission with him.

I have the highest regard for his qualifications as a Plmming Commissioner. He is exnemely knowledgeable and insightful about all issues that might arise regarding land use, design and constraction and was always very well prepared for hearings. He is a

· skilled public speaker and is particularly good at working with both applicants and the public, even in a controversial public hearing setting, in a way that encourages cooperation and resolution. He is respectful of everybody's point of view though he his never reluctant to stand his ground on issues of principal.

I would recommend him without reservation.

107 VAL.L.E'\" CIRCLE• MlLL VALLEY CA• 949-91

l'HONf.: (415) }8ll·l14& •PAX: (H5) H9-Q55 l

e-mail: Hlxaon ;uu(~aol com

.. ·-- -·

Town of San Anselmo Planning Commission Application for Appointment

January 24, 1997

For clarity, I have retyped each question in bold faced type followed by my response in plain type.

1. Names and phone numbers of San Anselmo residents who can be contacted for referral information about me:

A. Steve Plath

Work Number Home Number

B. Jeff Longo


C. Margaret Evans


(415) 252-1458 ( 415) 453-6842

(415) 431-2156 (415) 457-3522

(415) 29~1144 (415) 457-7858

•

D. Please feel free to contact Mr. Don Dickenson, Director of the Mill Valley Planning Department. HiS work number is 415-383-6532.

E. I have also included a written letter of recommendation from Mr. Steven Hixson a former Mill Valley Planning Commissioner.

2. List briefly, previous experience serving in public office, and/or on civic commissions, boards, or committees:

CMC AFFIUATIONS

• I am a former Board member of Jewish Children's and Family services. Presently, I am serving as a member of their facilities committee.

• Served as chair person of the Mill Valley Planning Commission in 1996.

• Founder of Project Lend a Hand, a volunteer program to upgrade existing housing stock for those unable to make these improvements on their own.

r

• i

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ARCHITECTURAL AFFILIATIONS

• Member, National Trust for Historic Preservati9n.

• Member, The Foundation to Preserve San Francisco;s Architectural Heritage.

• Member, Fr~ Lloyd Wright Home _and Studio Foundation. . .'.'i .:~:- . ··- ... -. . . : "--~ . : - ,-.-~::· ·_ : . .-.;._ -· .··, .. : •

• Member, SPUR (San Francisco Planning:and_t]rban Research), an - ·· -·_ . -, organization that. studies and takes poSitions on design and polic}r issue5 that

affect San Francisco-:::-'': ~. : ... :-::::..:: ~- :,,_-, ---:;_-·_:::~-:,:_~::.·-~-·~ ·· ·. ··~ · ·. ,-,

EDUCATIONAL AFFILIATIONS _ • .· •• ' .. :. ,_: • ... :::..~·: .·.::-·:-:,·: ;.,· -~ • ~~:~"-" ...• ~ ... )~.~. 'i

~- .-... ' - . . ·' - . -

• I was an appointed member. of the Mill Valley Schools, Supermtendent's (Dr. Harter) Advisory. Coniinittee. fur the. ~en~ture_ of Proposition_ E Funds. Proposition E was a school bond measme 'approved in Mill Valley for ·

. ·--rehabilitation and reconstrll:ction of exis!ing school facilities •. _ __ -•.-,• • L•• ... ~ •• <~f • •...;., ,·-· ... ,·~ _·,,·,.•· ', •• • .:. •• ;~ • .- .... ::.: '.,:':--.: ,·

.. Many of these -f~ciliti~, had ~uffered _defm~ mamte~ce (particularly-since . the passage of Proposition 13). The Committee's charge was to assist Dr. Harter in assuring that the promised upgrades were completed. within the budget with minimal dis:cuption to the educational process. In the end, the scope~ of work was· expanded., and all.work was completed ahead of schedule and within.the allocated funds. ·- - · · ·· ·---·· · ·

.- ..

. ··.:

- .. -.,-.: .. ·:

3. Reason(s) for applying for this appointment: · ·· ,

• To give back to my community is unportant to me. I hope that by serving on . the Planning Commission, I can put my skills to use to help the town meet its planning-related objectives. · · · ·· -- · - · ... -· : .. ~ ......

·. ;~tfi;,~ :'~

• I recently served as Chairman ofMill.Vctlie:f's P~g·Ccimiltission and found the experience to be highly rewarding because I ~tI .'fr~ helping to

. preserve the historic village ~~ ~f ~ town. I ~ ?~g-the, " needs of the property owner against the needs of neighbors and the town, as a whole, to be a very educational and rewarding challen~ _. ;-: · .~-" · >-·~_.c.

Successfully mediating, the sometimes conflicting intereSts Of the applicants neighbors and concerned citizens, invo~~e~.ru.I of Oii.e's pers~ and ·

. .. professionSl skills. I found this_ to be a v~ g:r[atifying experience and! hope ... -- that Icari. make a similll contribution tn··sari~ Anselmo~- .. ..::'~ :.::::.:· ·· '

• I i:e"~~,~~~hl·,~~~~~:..fu~~ 1:!;..~ s:: . .... . -.; .. Anselmo faces. (Please see commen~ uruier qualifications.) ·-· ..... ,.. ~ ... -···~ ... -~ -·. ..• ....... ·-~·-.. '.: ... . . '. . ... - .

4.. What are your qualifiations for this ·positio~ .. · · · " • ' ' • • • • • ,; •" ,:,;:w: • .:..;_~.· '..,: .: < • • • • •

~· · ~~- ~ practiclng ardiitect who. often seeics· design·and plamting approvals from · ·· planning commissions across the State, r understand the challenges which

· commissions face in balandng.:the risks and benefits of growth, density, traffic, economic and other issues, as they act in the best interests of their community.

• Through serving on the board of the JFCS and the Mill Valley Planning Commission, I have extensive experience in the process of dispute resolution, in moving issues from discussion to the decision and implementation stages. This experience has taught me how important it is to formulate and articulate clear positions, while listening to the point of view of others, and keeping an open mind to compromise as opportunities arise.

(

~ ·: :: :~~ -::--: ... ::: . ::::::::::,::::::.:.·.

• -·,..J

• During my tenure on the Mill Valley Planning Commission, I found that my architectural tr$ing was valuable in a new circumstance. I am sure you have experienced the problem created when an applicant or designer, fail to make the changes suggested by the Planning Commission, as necessary for . approval. When they bring the project back, they are then asked to redesign, and the approval process stretches out longer than necessary, to the .frustration of all concerned.

I found that particularly when the builder, designer, or architect accompanied· the applicant, I was able to take my ideas and those of the other (non-design professional) commissioners and give them a degree of specificity (without designing the project for the applicant) that helped to solve this dilemma. This has become an unexpected, yet valuable use of my architectural education.

• The members of the Planning Commission should act as citizenrepresentatives for the people of San Anselmo.· It is important that the

· members of tlte Planning Commission act as ambassadors for the town, as a whole. This is especially important because almost all of the proposals . involve at least a perceived c:hange to someone's home. These changes are not trivial and can carry quite a bit of emotional energy which must be channelled into a rion-confrontatio~ and meaningful discussion of the issues. ·

All citizens, who have reason to appear before the Commission, must feel that their requests have been considered carefully and the appropriate ruling be given in the most fair, impartial and understandable manner possible.

5.. Briefly, what do you consider to be the most important one or two issues facing the Board/Commission/Committee being applied for?

• I feel that the two most challenging issues facing the Planning Comll\ission will be the implementation of the downtown improvements and interpreting the Master Plan and Planning Code as it is applied to indiVidual circumstances and projects. In each case special emphasis should be given to preserving the small town character of San Anselmo

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-i..o ~= .P.iariiiing· Commission .._._·-------~-~~-~-~-~--------------------··,~-...... • -~······ ·-····· ... 3Car'-/C---nmz" 5$.l.Cn/C-~e:-..ae. ........ . · · ·· ·· · ·· ..... .

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· ::ama ·Ad.d..-Us: :-- .7Z' ::f\ngela Avenue·" - ·-· ·· ............. ,.,..,._..,.., ...... , .. .. , .. -·· .

M'ame: Ronald G. Gaither

Oc:-=.~~i~~-;,,~- Con'tractor .....

a:ame ii:.~~;~K~:;:,457·9917 ..

•• ....-..:;'.}~,. I

. z:tplcyer#s.Nama: __ ~G_a_i_t_h_e_r_._& __ c_o_. __________ _

~~;.~ ~b:~~~- :·Na~- : ... ,..:_. ~- 45 9 - z12 z ..... ...~ ,._. ,. ..

... , ......... ...

... ------· Graduata Ceqrae (Major:_··-· --------------------------- <:Qllaqe ar O'niversity Oeqree (Ma.jo::_· -----

... · ··· ··· X .. Sama c=Uaqe

- . - -~. -··" ..... · ..

··-·· ·-··-· -- Eiqn SC:CaJ. Oi;llc:ma ·· - .... _., ~ ....

------ Ot:e: (Exp~:----------------------------

!. ·.-Ml" •. and Ml"s··~ Forres-t Craig :41S-457-Z7Zl

·------------------------------------------------------------------· ...

2. Mr. Jack Wisl~r 41S-453-09SZ

l. Mrs.-. :.Suzette Mo-rshead 415-459-7766

--------------------------------------------------------------------- ~ waui~- be avail.a.bl.a t: ~a:.ly a-C-._aad. t:.a.

;:.ee-.:i.::.qs an -::::::." s 3aa.r'-/C:..."'"mm.i.ssic:n/ccmntit-...ae. •·

- t wou.l~ :e a.vaiia.ala e= a.t~and add.:i.~iona.l meet:.i...4qs ~tum ~e.y ar~ na<:assar/:. --

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t am .!amil~ '.l'iQ. Qe :as"Cons~ili<:ies a.cd !~~c::ions of ~~is 3aa.r:;ccim.issian/C:mm.it~ae.

- ! ilave at-:ar..C.e.d. :z.ee1=.i..'"l.qs of '::!:is 3car.i/ CQmm.i.ssion/C.:mmi-=:ae as a :itemeer of C!:.e-s:W::l.ic:.

x

x

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~.s~ briafJ.y, pr~vious ax;:erienc:a sar.ruq ill E=U!:lic of:!.c:a, and/o·z:. on =~vie c::mm..i.ssions, baar--s, or c:=mm.it"::aes:

I have not» served in any capacity for any public entity other than miliCirY ·1..iute. i·-,, ~-,-~..--:;:

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JAN 2 8 1997 Tuwu ,1f Siln A:USe!a

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l. To serve our community.

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JAN 2 8 1 Town oi Sa.a Ai

2. lnis aouointment is in a commission wno's worK 1 am interesi:ea and in" a tield ~ oelieve 1 nave exuer~ise in.

.J. lO make a difference .tor our ana our poster1 l:J.eS, tUi:Ure.

I· am: · Fair and im-par"tia·l uuctet s 1.auct cons c1 aec±ott crncte t ~ c auct r..aud: t·Js e um:te t s 1.a11ct · !>adg e cs Able !o ttaseatch And t:fnde1sca11ct What t P!ud: Able co Ask ~uesc±ous App11ea:b1e co :s1euae1on .:3Jlle co ~·take 1'ecisions

.... ..;.·.

aria~!.y, wt:ta.e d.a .. you. ccnsider t:c l:e t:e mcst impcn:-..an'C ~:en-e· one ar t-•c issues fac~q.t.!la aaarci/Ccwztjssiaa/Ccm:mit-..e• aei:tq applied far?

Land Use dame aastne~sas

raz

J: unda:si:and. t:!:la:c .. J: anc· al.!. in1:a._-rieweci :=v t:a Tawtt 1:!ti.s a.;:pau"Cac:: •

Ot:ar 3aa.:-'-:s, C=mm.is.sions, <:=mm.; t:aes on 'llh.ic:!::. ycu i;.iculci l:le in-ca.r!!Staci i:t se~rinc; i~ ao-c a.ppcin""C-sei e::: e::; .s seal:?

Oa you ~i.sh. ~-= a;:pc i.."':-=en-c?

None

Yes

(Ycu ::iay a-e-...ac::.::. ;:ersonal :i::asumes or ace: i..~~=r::al:~on ~nic!:. you beliave ~ay ca ~el;ful ~.:l C:e C~unc~l L~ i~s saiac:~on ~=ocess.)

c-: ··--

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GARRE1T M. DOWD DIR£Cl'OR

JAn c."' ·--,

Town of San Ansebllo ANSELMO BOARD COMMISSION COMMITTEE

F-usuc UTIUTlllS COMMISSION BUREAU OF COMMERCIAL LAND MANAGEMENT

T 425 MASON 51:. 3RD FLR. (415) 923·2.6 I 7 SAN FRANCISCQ. CA 9410Z FAX (415) 923-2.439

Date:. /-..y7-9 7

I for ?tn appo_intmen:t-to a term/balance of term ~n

ih~~--~..;...:;:~~;+--·-~-o~rn~·~M~1~~s~1~'~~--;~··---------------------------------------------Board/ C.~I?liS~~on/ C~~~ t~~e __ -.. :

Nam~: &!_«<)! Dow{ · ·· - Home' ;.;&a~e~s: j.:a,; &o»''.j'",,,& 6c, · occupatiori =· ·D ,, .r. ·4rr/lll.~.md-_Emp1o_x13:~' s. Na~_':-~?d,, t='na·e ,:rc·9 B..lli, rAil6a Cmtvt, Home' P'hone. No~:· /Kc7~.3,£6'0 -·~ .·.'_-~cirk~ -~~6~~--N?";( ·f#'..c?: f.;J~J -OJt;J Z

·Nu~~i~~:?f y~~~~.,_a -~e.s~4e~~--~~! S_an ·~sel~p~:: k yfi ·--. In ~~=_in: i3:.l yrs,

1 .. . ·~· • ~. , , - . ·.· ~·

Graduate Degree (Major: · · · ) College or University Degree (Major:&« C,mrnyn,•eqf}.'"vi.S

j x

Some College . High School Diploma

___ Other .. (Expla~~~--------------------->

Names and phone numbers of.San"Anselmq residents who can be contacted for referral information about , me: . ...

i. /4'«,' 4mi aac>1 C~,a,a;,11 ·· -9~9- Z'o3,z.

~ · Davli1/ aruf SY-zann.l &.erro/ rf>cJ7-S7fs={c.

3 • ;V1, ·Je. t-ttef 6MJo ti w, &fee ~l.sJP - oG cl z

I would be available to regularly attend the meetings on this Board/Commission/Committee.


- I am familiar with the responsibilities and functions of this Board/Commission/Committee.

- I have.,attended meetings of_ this Board/ Commission/Committee as a ~ember of the public.

YES NO

v ~-

v: ~

.,

List briefly, previous experience serving in public office, and/or on civic commissions, boards, or committees:

~·

;~'.I

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1 .. ·--·-···~.·

. . ~.

'.·····

.·:··


What are your qualif~cat~ons for this position:

,.: ..... · . . ··

Briefly, what do you consider to be the most important current one or two issues' facing the Board/Commission/Committee being applied for?

I understand that I and all other applicants will be personally interviewed by. the Town· Council ·as part. of. the selection proeess for this appointment·. ; · /7 . J

~~t:&_~· . Signature . ·. Date

Other Boards, Commissions, Committees on which.you would be interested in' serving if not appointed to this seat?


. &5._ .. 17 (You may attach personal resumes or other information which you believe may be helpful to the Council in its selection.process.)

(

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Cicy and County of San Francisco

PUBLIC U.TILITIES COMMISSION

1155 Market Sttcet San Francisco, CA 94103

(4l5) 554-3160

l'Vlission Statement

Bureau of Commercial Land Management S~ptember 1, 1996

To manage the PUC's commercial· interests in lands and properties owned and occupied by PUC departments and bureaus. To negotiate and manage permits and leases. To work with the PUC. to develop commercially valuable uses of PUC properties consistent with its utility needs. To recommend policies and implement ,procedures relating to the use, rental, management, management and disposal of such property. To promote the health,.safety and professional development of its employees .

. /his S'""-s q SC'15:<, .,,-F 7 c .. rr~ .. A-- O:s funSIL..r),,5, /'<;I•< j, ~U "/7f ")-fl1,. .,-{-- _r- ..,,,,t ,j +:c-- {'a( 4.., J

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Bureau of Commercial Land Management

FUNCTION: Land Management

RESPONSIBLE PERSON: Garrett M. Dowd

DESCRIPTION:

•.

Manage all aspects of the·Bureau including general administration, training, permit and lease negotiation and preparation, and reports to the PUC Manage all revenue generating properties under the jurisdiction of the PUC which include both SFWD and Hetch Hetchy lands · Coordinate the·sale and acquisition .of real property on behalf of SFWD arid Hetch Hetchy with. the Director of Property Prepare and review rental valuations for use of pipeline · rights of way and watershed properties in an ef.fort to maximize revenue to the department Maintain files and reports on all properties currently under l.ease and perm.it as well as all deeds and property · transactions involving the PUC Develop policies and procedures· for the use, managemen"j:,

· rental and disposal of property under the jurisdiction of the PUC Maintain- key relationship with the PUC and department heads Work through the Bureau of Finance to see that accounts are billed correctly and efficiently including property taxes, security deposits, late penalties and monthly rents Implement and monitor bidding procedures and policies for use of PUC lands ·

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J: San Ansel:o Town Council

I wish to apply for a.n appoin-ctent to a @calance of ta:c:t on . '

ene f!...AN...itueg C.Otv\M l~lOl--.l Soa.=d/Commission/Commit~ae

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Name: MA~lA DUL~ A~l-{ ire c:rv-P:..A-L,..

oc~.J.pation::, .. feOJE?.C( MAtJA<pE.f; Employer's Name: oAl.J Ptitf~ ~ ~ATI?G-- '.. - ··-

E'.ome ~hone~· ~o ~: 464r"'~4@ · ·" - Work Phone No~: 4-1? · 1ifa · l ~O~ · · ·-·

Numl:er of )/~ars a residen~ ·~f· ·5·~: ~~lm~ :--: ~ yeA¢':.? · In Marin: ~AM~

EduC:ati~~· ·Lev~i · achi~~~ed ·=: --~·: .. ··::_'.: -~: _ _.··---~-~.·-~. . '_ .:=" .. · : ..... ~ ~.~ .. ~-~:~~, .. :·2 __ ~.- · • . .. · >

' ..... ,..~ ·-~--··-·-· ·~- -- ... ~ ,_ ,,,,_.... - . -- .. __ ~--- --· ·•· - : ....... --- ..... _..,~ .-.... ,_.,.. ....... -- -- ·~ ·-~ - .,._ -··-----,,,,..-, .............. ~·--- - ·-- --~··-. ..,..... . .,..._ ----~--

--- Graduate Deqree (Maj or: ··) ___ v __ Colleqe or University Oeqree . (Major: SAGH. Rf bsftf&,, ) ___ Some College ______ Hiqn Sc!l.ool Diploma _____ Ot!ler (Explain: ________________________________ )

·ames . and phone numbers· ol! San. Anselmo residents who can. be contacted fQr refar=a.1 infor::tation- aJ:lcut· me:

l. M~ve. f'1'A1}i 2S2.-142~

2. foecn.J Di...M ~,..eo·· 46t-1raz2 J. !oklt- ~AAL..lAbl 4'?7-2S7l

I ~ould ce available to requl.arly at~and t.!le meetings on t.!lis Soard/Comm.ission/Commit~ae. ~

• ! would be available to at~end add~tional. _ / mee~inqs when t.!ley are necassar/. \/

- I am familiar ~itb. t..~e =es~ons~ilities and funC-:ions of t..~is 3oard/Cc~ission/Committee. ~

- ! have attended meetings of t:...~is Board/ Commission/C:mmit~ae as a me:ml:=er of t!le ?Ublic. ~

t.is~ :riefly, previous experience sarvinq in public of!ica, and/o.r..on civic c::m:tissions, boards, or committees:

\ ...

~~--;·;~--;-;;~.:~~LfeI~iiion~L·e~~'"~i~--po~I~ion:·----- .... : .. ~~·:. · .. ~:.-:~::::: .. ::.~:::_. ~·:e·~·"tiM'e·:·sis~e.{ o~T =rHi .... ~5Au ~ ArusiiMo PkAN~·-;~.--&,~M1~sro~L · ·:·---.. · ~ 1HE.- PA$f u1~f; Mo t..J1\.IS·. .· ·· · " ·· ·- . "· · · .. . ......

' • - • ~ .... • •• __;;,u.,~ ~ L -~ ~ ,1) • •

Bria fly, wh.at"·d:c;---·yC:nJ:.;·cansid.er ·ta -_be ·tni ·~~~t important c:ur=ent . one or t~o issues fac:inq the Soard/Commission/Committee be.inq applied for?

-nJr:. Qowurow&J fZP\/lfA=k/'ZACTof:d pUrtJ' (S AU IMPD'IZTAbl[

7 /21/qra Da-ca

..... · .

.. Otb.er Boards, Commissions, Commi:t::ees on whic:n you would oe interested in servinq if no-c appointed to ;~is· seat?

Oo you wish to =e c=nsiderad aqain if you are not salec-:ad for t.~is appoint:::ten-c?

(You :av at~ac..~ oersonal resumes or o-c~e~ infor::ia-cion ~hie~ you believe ~ay be nel;:~l to ~~e Council in its salec~ion process.)

, '

EDUCATION

Marcia Mitchell Duys 10 Van Hooten Court

San Anselmo, CA, 94960

Smith College. Northampton, MA 01063 BA, Department of Art and Architecture, 1987

La Sorbonne, Paris, France Architectural Studies, 1985 - 1986

EXPERIENCE Dan Phipps & Associates. 1031 Post Street, San Francisco, CA.

Project Manager, June 1987 - Present Dan Phipps & Associates is a well established architectural firm specializing in high end residential and commercial renovations in San Francisco. As a project manager I am currently responsible for four projects totaling over two million dollars of residential renovation work.

Resoonsible for all chases of oroiect: . Work with clients to conceptualize pians and develop cost estimates. Prepare projects for bidding by General Contractors. Evaluate bids and assist clients in selection of General Contractor. Organize and produce working drawings for construction. As client's agent.. manage the project and oversee the work of the

General Contractor.

PORTFOLIO Russian Hill. Full scale, $500,000 remodel of 4000 square foot historical San Francisco home. Designed new master bedroom suite, new gourmet kitchen and open formal stairway spanning three stories.

INTERESTS

3500 block Clay St. New Family room and garage addition with rear yard deck to backyard. Custom cabinetry design for Family room and small office area.

Presidio Heights. Full scale renovation of 6000 square foot view home. Renovation included complete interior and some exterior remodel and coordination of exterior landscaping.

Investment Banking Offices. Expansion to very high end Menlo Park offices. Includes design, space planning and project management of 3000 square foot addition and remodel.

City Guides of San Francisco, 1 988 - Present As a volunteer guide, lead groups on walking tours of Pacific Heights Mansions. Featured in the television show, Bay Area Back Roads, as guide for the show.

Yacht Racing 1989 - Present Part of regular racing crew that races throughout the year on San Francisco Bay.

··.: .....

._•,."'. I~\;.';

-~

. i -~·~ .

)

.. -:;;o __ .A<

·~ ,--,

TO: Town Council

TOWN OF SAN ANSELMO Staff Report

April 17, 1997



SUBJECT: CONTRIBUTION TO CREST ROAD PAVING PROJECT

RECOMMENDATION

That pursuant to the action taken by the Council at its meeting of March 25, 1997 to conceptually approve making a contribution to the Crest. Road paving project, that Council ~ppropriate up to 15% of the project cost from Measure G funds, contributions to paving improvement projects on non-Town maintained streets.

BACKGROUND

At its meeting ofMarch 25, 1997, Council considered a request from the residents of Crest Road for a Town contribution to a pavirig project on·their non-Town maintained street. Council conceptually approved the contribution, authorized staff to establish an account for the purpose of receiving contributions, and continued the decision on the amount of the contribution to the Council meeting of April 22, 1997.

The staff report for the Council meeting of March 25, 1997 provides additional information on the paving project and contribution program.



Attach: Crest Road paving project staff report, March 25, 1997

TO: Town Council

TOWN OF SAN ANSELM;o STAFF REPORT March 19, 1997

liprd ;~;;, /197 For the meeting ofMareh 25 1991


SUBJECT: REQUEST FOR TOWN CONTRIBUTION TO THE PAVING IMPROVEMENT PROJECT ON CREST ROAD, A NON TOWNMAINTAINED STREET -

RECOMMENDATION.

That Council consider the attached request from the residents of Crest Road for a contribution to a paving project on a non Town maintained street.

BACKGROUND

Resolution No.3268 allows for residents of non Town maintained streets to apply to the Town Council for financial assistance with paving improvement projects organized in their neighborhoods. Included in the resolution are criteria for consideration of the requests.

The 1996-97 Measure G Capital Improvement Plan includes an allocation of $50,000 for contributions to paving and drainage projects on non Town maintained roads, and an additional $50,000 is planned for the 1997-98 fiscal year.

DISCUSSION

The residents of Crest Road, which is located adjacent to.the Town's border with the Town ofRoss,.and extends into Ross, have organized a paving improvement project and are requesting financial assistance from the Town. Attached is the request from the property owners, including information on how the project meets the criteria of Resolution No. 3268.

The total project cost is $37,000. Property owners have agreed to pay approximately $1,800 each.

ANALYSIS

Compelling reasons for funding the pavement improvement project include:

3,

• There will be contributions virtually all of the property owners on the roadway to be paved. .,

• There will be contributions from other agencies, including the Marin Municipal Water District, Pacific Gas & Electric; a request to the Town ofRoss is pending.

• The project coordinator, Irwin Williams, who has been successful in his organization efforts to carry the project forward, has provided additional reasons for the funding request; these reasons are consistent with other funding requests and approvals.

To date in this fiscal year, Council has approved $4,750 in contributions to nonmaintained paving and drainage projects, leaving a balance of$45,250 in the 1996-97 funding.

Prior contributions to paving projects have been in the range of 15 percent of project cost. A contribution of 15 percent of the Crest Road project would be $5,550.

CONCLUSION

If tentative approval is granted by the Council, final approval would be scheduled for the Council meeting of April 22, 1997.



c: Irwin Williams

Attach: Funding request

•.

·~

• - i

MARCH 17, 1997

\ REPLY TO QUESTIONS SET FORTH IN TOWN OF SAN ANSELi."10 RESOLUTION 3268 - ~~

CONCERNING TOWN ASSISTANCE TOWARDS COOPERATIVE EFFORTS IN PAVING

IMPROVEMENT PROJECTS

(a) PARTICIPATION BY OTHER PUBLIC AGENCIES: Marin Water, P.G. and E. and Possibly Town of Ross

(b) TOWN PARTICIPATION AS LEVERAGE FOR PROJECT ACCOMPLISHMENT: This assures project completion.

(c) FUNDRAISING: 90% have signed agreement, 2 out of 20 still questionable.

(d) PROPERTY OWNER PARTIFIPATION: . 90% signed agreement for a max. of $1,867.00 each.

(e) CONDITION OF ROADWAY: .Equal to similar roadways in the Town.

(f) TRAFFIC VOLUME/USE OF ROADWAY: -20-1ocal residents plus residents on Wellington-Baywood Police and Fire Dept. plus Public Utilities. Crest is dead end to gate, but access possible to Spring Grove.

(g) COST BENEFIT OF THE PROPOSED IMPROVEMENT: Improvement proposed is appropriate to roadway condition.

(h) TOWN PROPERTY: Do not belieye there is any Town property owned on the roadway.

by: \

~a~ Ivan A. Williams Baywood-rest Road Paving Project Cooordinator.

RESOLUTION NO. 3 2 6 8

A RESOLUTION OF THE SAN ANSELMO TOWN COUNCIL SETTING A POLICY FOR TOWN ASSISTANCE TOW ARDS COOPERATIVE EFFORTS IN PAVEMENT

IMPROVEMENT PROJECTS

WHEREAS, there are ·public roads in the Town of San Anselmo that, with usage and time, fall into disrepair; and

.WHEREAS, property owners may joint together to raise funds and make arrangements to repave the roads in their neighborhood; and

WHEREAS, there is a Town interest in encouraging property owners to participate in paving projects in order to improve the condition of roadways in the community,

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town will consider proposals by property owners of Town maintained streets and non-Town maintained streets for assistance in paving projects, using the following criteria:

a) Participation by other public agencies: Priority may be given to projects to which other pubiic and/or private agencies are making contributions.

b) Town participation as leverage for project accomplishment. To what extent does ·the Town participation facilitate performance of the project? ·

c) Fundraising: Are the property owners making other efforts to raise funds? d) Property owner participation: What is the percentage of property owners who are 11

participating? How much are they contributing? e) Condition of roadway. How does the condition of this roadway compare with the

condition of other roadways in Town - both Town-maintained and non-Town maintained? ·

t) Traffic volume/use of roadway. To. what extent is this roadway used by other Town residents? Is it a dead..;end road, or does it provide access to other roads that are Town-maintained and/or used by Town residents?

g) Cost benefit of the proposed improvement. Is the road improvement being proposed appropriate with respect to the condition of the roadway and available solution? .. Is the improvement a good investment for maintenance of the road?

h) Town property. Does the Town own any property that is being served by this roadway? Is the Town an adjacent property owner on the road?

BE IT FURTHER RESOLVED that after, Council may make a determination of the appropriate level of Town assistance in the following areas:

1. Waiver of permit and inspection fees for the roadway improvements.

""

2. Provide technical assistance such as review of design details and contractor walk through. _

3. Provide holding account for funds contributed by property owners and other agencies.

4. Coordination with local utilities for any work that needs to be done prior to the start of paving. ·

5. Contribution of funds from the Town, contingent upon availability of Town funds.

6. Endorsement of requests for funding from other public or private sources.

BE IT FURTHER RESOLVED that Town assistance in the paving of non-Town maintained roads does not obligate the Town to perform ni.aintenance on those roads.

· · I hereby certify that the foregoing resolution was duly passed and adopted on the 28th day of June, 1994, by the following vote, to wit:

AYE;S: Breen, Kroot, Yarish, Zaharoff, Chignell

NOES: (None)

ABSENT: (None)

MAYOR

ATTEST:

Town Clerk

Jcf{Kroot Mayor

Town of San Anselmo 525 SAN ANSELMO A VENUE

SAN ANSELMO, CA 94960

Judith Hodgens· Vice-Mayor

· (415) 258-4600 - FAX (415) 459-2477

March 10, 1997

To: Mayor Jeff Kroot Beth Pollard, Town Administrator

Fr: Councilmembers Chignell and Breen

Re: Crest Road. Paving·

Peter Breen . Counci/member

Paul Chigncll Counci/member

Carla Overbergcr Counci /member

We have been working with Crest Road neighborhood leader Ivan Williams ovez- the past several months to facilitate a paving project on their road. This is a $37,000.oo·project with residents paying approximately $1800.00 per person.

The participation from the residents has been close to 100% due to the excellent work of ~.Ir. Williams. In addition, Councilmember Breen is working with elected officials in Ross to convince them to participate as well since a large portion of Crest lies within the Ross town limits. Finally, I have been working with Marin Municipal Water District Directors Jack Gibson and Jared Huffman to obtain a GOntribution from MMWD as there is a water tank at the end of Crest Road.

Crest Road is an island of San Anselmo surrounded by the Town of Ross. This is an exciting project for a number of reasons: the major participation by the parcel owners with firm commitments, the hopeful collaboration amongst three public agencies and the ability of the Town to conform to our non-maintair..ed streets policy by paving another street.

We request that the enclosed supporting material be evaluated by you and the Public Works staff, that the matter be placed on the ~..arch 25th agenda for discussion and consideration by the full Council for tentative approval. The latter is required as checks have a1readv been submitted to ~.r. Williams and we want to deposit thos.e checks into a dedicated Town account as has been done on previous projects. We would then-request that consideration of final approval by the Council be scheduled for the April 22, 1997 Council meeting.

Thank you for your consideration.

cc: Council Mr. Williams Jack Gibson Jared Huffman

~ '·"-''T _., .. -~n4 o: :- "''? "

• -~.u ~nscimo

TOWN OF SAN ANSELMO DEPARTMENT OF PUBLIC WORKS AND PLANNING

525 SAN ANSELMO AVENUE, SAN ANSELMO, CA 94960

STEPS INVOLVED IN ORGANIZING A PAVING PROJECT ON UNACCEPTED ROADS WITH TOWN ASSISTANCE AND

CONTRIBUTION

I. Designate a neighborhood coordinatoc who will org:mi7.C.- the project, meet with contractors and the Town and be q,e liaison throughout the project.

· 2. Contact a cbncractoc for an estimate. This should be done before cnnt:tcting neigl~bors as ther won't commit without knowing the general scope~ Add :it least IO% to the estimate :ind prerer:iblr I 5-20%. Th,is is because as the work is clarified, :tdditional wock is inv:triably necess~t:tted. The. walk through staff does wi~ the contractor frequently points out addicion:tl needs and critrri:t which :idd to the price.

3. Contact the neighbors and deteanine if there is an interest in p:iving. ·111is m:ir start informally and get progressively more foanal, le:iding to themsigning a commitment sheet agreeing to par X dollars. Advise them of the cost and how many neighbors are potentially involved (who uses or front.c; the road to be paved.)

4. Submit a wcitten request for contribution to the Tow~ Council ~a:iting how the project meets the criteria in Resolution Number 3268 (attached). The Council will consider the request at the next available Council meeting based on the, criteria in the Resolution. The :mmunt or Town contribution is to be decided. Staff cannot advise how much. may be fonded by the Town. Howcvrr. before p<15s:tge of Measure G (and it's increased revenue)! property owners were each paying lcs5 than $I()( JO eilch, :md t11e T mm was contributing the balance.

5. Execute a contract with the contractoc. This can be signrd by either the nrighborhood coordinator or by all the participating residents.

6. Execute a hold hannless agreement with the Town- Brcau5c t11c work is not being done by Town design standards with formal plans and specifications (which signific:mtly increase cost-;), the Town cannot be responsible for problems resulting from the work.

The Town also assists in the following ways:

• Provide Town staff for reviewing the proposed project in terms or what paving strategy is used. In other words, help decide on aspects such as a fabric layer between the old :tnd new :tsphalt, asphalt thickness, drainage problems, etc.

• Provide a walk through with the neighborhood and the ccmtractor- point out dclccts needing attention, ensure contract includes necessary work.

• Ace as the fiscal agent- Checks c:in be written to the Town from each resident. When the neighborhood coordinator has ensured all the checks are in, the Town cuts a chrck to· the coordinator for that amount plus the Town's contribution.

• Inspect the work. This inspection is done per whatever written Clllllr:tct is m:tdc between the contractor and the neighbors. Due to liability the Town only :idvises of disncp:mcir5 brtwcen the work in progress and the scope of the contract.

\Vayne Bush will be the Town's liaison. All questions regarding this procrss can be directed to him at 258-46I6.

BUILDING (415) 258-4616 PLANNING (415) :f''iR-4636 PUBLIC WORKS (415) 258-4646

2. Provide technical assistance such as review of design details and contractor walk through.

3. Provide holding account for funds contributed by property owners and other agencies.

4. Coordination 'With local utilities for any work that needs to be done prior to the start of paving.

5." Contribution of funds from the Town, contingent upon availability ofTown funds.

6. Endorsement of requests for funding from other public or private sources.

BE IT FURTIIER RESOLVED that Town assistance in the paving of nan-Town maintained roads does not obligate the Town to perform maintenance on those roads.

I hereby certify that the foregoing resolution was duly passed and adopted on the 28th day of June, 1994, by the following vote, to wit:

AYES: Breen, Kroot, Yarish, Za~aroff, Chignell.

NOES:. (None)

ABSENT: (None)

MAYOR

· ATIEST:

Town Clerk

November 5, 1996

TO: BAYWOOD-CRF.ST ROAD RESIDENCES PROPOSED RESURFACING AND REPAIRS OF ROAD SERVICE- STATUS REPORT.

Dear Neighbor,

~ group meeting was held at the Town of San Anselmo Council Chambers on Oct. 3, 1996 attended by the Town Mayor, Peter Breen, Public Works Director, Wayne Bush, and Councilman Paul Chignell and several residences. This letter is a summary of the proceedings:

(1) The project is about.3,500 feet long and includes non-city maintained portions of Baywood and Crest Road from 45 B~ywood to 75 Crest Road. About 1/3 is in San Anselmo and 2/3 in Ross. The Town of San Anselmo is working ·with the entire group to assist in helping recover some of the costs of the project.

(2) It was pointed out that the road is a joint easement and the cost of maintenance should be sh~Hed equally by all residences using the road in accordance with Civil Code Section 845. See partial code section enclosed.

(3) The proposed bids indicate a maximum unit cost of $1,867.00 with twenty residences involved. The project would he completed in mid-1997 and should last reo~e than twenty yearH.

(4) In order to obtain participation of the Town of San Anselmo under proposition "G" plm; a]so some assistance from the Town of Ross, Marin Municipal Water District and P.G. and E., the first step requires that each residence acknowledges their acceptance and participation in the project.

(5) In addition, the Town of San Anselmo will act as the fiscal agent with all resicent payments written to the Town of San Anselmo and. noted for "Bayr..;ood-Crest Road Paving Project." The checks should be sent to the project coordinator, Ivan Williams along with the project acceptance card. A tabulation and payrnent report will be issued as deemed necessary. At the conclusion of all payments made, the Town will cut a check to the contractor as directed plus any amount of the Town's and other contribu·tors. ·

(6) Payments is paid and

... ba issued •

can be made in inst3llments if desired. If a total of $1,867.00 · the cost is adjusted · dm·rnward, a proportional refund "Will

by: Ivan A. Willidms Project Coordinator 10 Crest Road ·San Anselmo, CA 94960-2553 454-3044

..,

Peter B.rcc:n Mayor

Jc:rr Krobt Vice-Mayor

Town of San Ansehno 525 SAN ANSELMO A VENUE

SAN ANSELMO, CA 94960

{415) 258-4600- FAX (415) 454-46R3

08/13/S6

To: Mayor Breen Vice-Mayor Kroot Councilmember Hodgens Councilmember Yarish

Fr:

Re:

Town Administrator Pollard Public Works Director Bush

Paul Chignell, ·councilmember

Crest Road Paving

P11ut CblpeU Councllmember

Judith ltodtc:ns Councllmember

nm Yarish Councllmember

Residents on Cres·t Road under the. leadership of Ivan Williams . and Mitch Haller are working to get their road paved ·(last paving 1973) .

Wayne Bush has been helpful in assisting them by providing background material and copies of town po~icies.

As you may know, .Crest Road is an island connected to Baywood in Ross. Some of the parcels on Crest Road nre included in both towns, though most are totally within the Town of San Anselmo.

There is also a MMWD tank a few feet off of Crest Road which would allow an invitation to MMWD for a modest contribution to the ·project similar to the arrangements made with MMWD due to the tanks on Sequoia and Camino de Herrera.

Crest Road folks.are organizing currently and are optimistic about achieving unanimity. They are also working with their neighbors on Baywaod to pave that Ross street as well.

Many of the criteria articulated in Reso1ution 3268· are met by this proposed project.

I will suggest at the 08/13/96 Council meeting that a subcommittee of two councilmemb.ers be appointed on an ad hoc basis to work with the neighborhood leaders on a plan, and then presen~ it to the fuli Council after consultation and ~baf~ assistance from the Administrator and Director of Public Works.

. .i

July 22, 1996 10 Crest Road San Anselmo, CA 94960-2553-454-3044

TO: BAYlvOOD-CREST ROAD RESIDENCES PROPOSED RESURFACI~G AND REPAIR OF. ROAD SURFACE

Dear Neighbor,

Based on the letter of Valmar A. Schaaf dated November 28, 1995, and a complete survey of the road by Peter N. Thornton of Thornton Paving Co. in San Rafael, a firm quota~iori has been received dated July 18, 1996.

A certain portion of Crest Road is. in better condltion than the rest of the road and as pointed out by Mr. Schaaf may last a~other co~ple of years. However, it would be more economical to do the entire roadnow with proper corrections an all depressed ~reas and utilize PETROMAT PAVING FABRIC over the existing road surface before laying the final lYi" asphalt cont·in order tu obtain at least a 2o+ year road surface life ••

A portion of Crest Road is in San Anselmo nnd it is possible some assistance is available from the Town of San Anselmo in accordance with the enclosed letters from Hr. Wayne Bush, Public Works Director.

It appears that sharing the cdst equally by all residen~es on .Baywood-Crest would be the most prudent method even though some people do not use the entire road length of 3,400 feet.

After reviewing the enclosed papers, a m~eting should be scheduled, possibly at San Anselmo City Hall, to finalizC' the matter.

Very truly yours, ,

~c:r~ Ivan A. Williams

..

QUOTATION

THORNTON PAVfN.G INC.

PAVING I GRADING OPERATED EQUIPMENT RENTALS

GENERAL ENGINEERING CONTRACTOR STl\IE LICENSE NO lR7.Bl7

16 WOODIJ\NO AVENUE • SAN AArllFl. CALIFORNlll '11'10!

OFFICE: (4151453·2324 • r11.v.· (1151456-4981

DATE----·· 7~ I 8- <Jc OWNER -~ JOB ~J ~.iAJ<ir _________ .,._._.._ CONTRACT , , ·

LocAT10N Ml4..1J..c.oo i CKE•s r &2 ARCHITECT

ENGINEER ...

I will furnish equipment. materials arid labor necessary to complete the work listed below:

QUOTATIONS SUBJECT TO CHANGE OR CANCELLATION AFTER 30 DAYS.

ITEM NO. DESCRIPTION

v1AA' l ~tr 1/ id nA!'iv'c.:012 c../l.'1Y..LL . Zt.• _c~~z.""i 7 1f'o.-11J

..

A,('£A: LI x 2.(.o ··r.8CC; .-5.f:~_,_.·· _______ _ 10 >< 1 i 5 c . ~ 11-1·~3 (,_O ·-· s._l.__· --~----

CAY-:i 1 1f'0Ao E4;04./ 6A>'Jt.)co/ ... , . .zu t. ;<)1·J ----------~-. II )( Z

101 o -"' 2 ·z.., II Q_ -~<~l_· ___ _...;..... ___ _

L C!fAN £o..d12 //?!OR 1·0 ii-1L~L(.'r,_-- + '2. EIL/ L Ql.J t)'Cc1z;5 (/JfCL'E1"5!.~/0~.~ tL'1rll .A:SlftALL

/l.o?lot: ro e4t'l,Jc;_ ···-----'"-----------~.4C -. C.o4 /VA112££. --~\3-(.,_;)_.3Q_5 I~_-----r-----

-~-~~~~..._t...:.......__,_, .c_;;k::.;.· ~3;_:.._ .-<......::C=-> ·~5 .L__J .. v~If/ I 'IL-_/1'..\<f Lt s d0o!A LI Cc'A-ic,,<,"Ert:. ·~-.. _ --·-------'------

-------~1<-LI ....... L::.L..:&:..L..;l,~:5 :....L.' /_·-_?...__· _·, T_orA (,___ 111 .. 81 G,j( .. ~.<:: '-j~ l?lACE /'EJ;{?0AfAT~Ail;1t..JG IA6RIC.. [O_/-]ELL..L'REJlr:AJr ceAqs

jA.l E;(;i:Sf!;<)r, A5[iULt £J?0At'A"£()c.c.,·c..1,.5~Z'&C /AJ ".)£<..iJ t?Ai/;AJG, I (£;tf ff 6 A1J1Jif1cAlA( ff. 70 .. ~ ~-r~~ Lump sums ,

I cannot be responsible for subgrade failure, spring or water damcige. or underground utility installations unless depth and location are indicated by owner or his agents at time of actual work.

All agreements are contingent upon strikes. accidents. delays of carriers and otl1er delays unavoidable or beyond our control.

TERMS: Net cash on completion. Unpaid accounts shall bear interest at the rate of 18% per annum until paid.

The contracting parties shall be liable co the contractor for a reasonable attorney fee in the event the contractor deems it necessary to take legal action to collect payment.

Your signature on one copy returned to us will make this a leg.11 contracr for the performance of the above work.

ACCEPTED: THORNTON PAVING INC. DATE: _____________ 19 __

BY-----------------~ CONTRACTING PARTY

By_i}lc'-.Jlc~i(lr:vj. CONTR.A.CTOR

.;,

•·

TOWN OF SAN ANSELMO DEPARTMENT OF PUBLIC WORKS AND PLANNING

525 SAN ANSELMO AVENUE, SAN ANSELMO, CA 94960

July 18, 1996

Ivan Williams 10 Crest Road : San Anselmo, CA 94960

Dear Mr. Williams:

Thank you for your latter seeking information on contributions to private paving projects.· Enclosed please find some information to get you started.

Feel free to call me at 258-4616, during any part of this process for assistance. I. will actas your guide for help in how to work with the· Town, a paving contractor and your neighbors.

:;;7/( Wayne T Bush, P. E. Director of Public WorksfTown Engineer

BUILDING (415) 258-4616 • PLANNING (415) 258·4636 • PUBLIC WORKS (415) 258·4646

. .;,

Wayne Bush Public Works Director c/o San Anselmo Town Coi.mci l 777 San Anselmo, CA 94960

July 9, · 1996 . 10 Crest Ro;:iJ San Anselmo, CA 94960-2553 (415) 454-30Li4

RE: PROPOSED ROAD MAINTENANCl~ ON BAYWOOD-CREST ROAD • . ·".' .. ·

Dear Mr. Bush,

A recerit articll! in the local newspaper indicated ther~ was a possibility of obtalning some tundlng assistanct:l for repaving of non-maintained streets In Sun Anselmo. The road involved is Baywood-Crest t~at was inspected by you an<l Mr. Valmar Schaaf late last fall for

a lengtn of 3500 feet. A portion of this rand is in San Am;elmo. The total area requiring maintenanct;l work i::; 35,000 sq. ft.

We are ln the process l>f having this work accomplished this summer.

If a partial grant is available: for the work required in San Anselmo, would you oovise what steps are required to file for some financial assistance in thi:; matt~r?

Very truly yours,,

~~-Ct~r:~-l van A. Wi 11 iarns

..

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.JULY 8, l 99fi 10 Crest Rm1d San Anselmo, ~A 94960-2553 (415) 454-3011/1

SUBJECT: REQUEST FOR BUDGF.T ESTUfATF. TO RF.SURFACF. NON-CITY MAINTAINED SF.CTION OF BAYWOOD-CREST ROAn FRml MAl (, nnx GROUP ON BAYWOOD TO END OF CREST ROAD AT 75 CREST.

Gentleinen,

1973 was t'l1e last time the non-c:ity mnl.ntnined private road was resurfaced and is in need of re-surfacing repntr work at this time. It is necessnry that a budget estimate he estnhlished in order to obtain proper funds from the resident property own~ri:; for this required project.

The work done in 1973 was for 3500 feet in length and a 10 foot width or 35,000 sq. ft. Only one sewer man hole required raising.

A survey has been made by one of the rcsiden~es, Valmar A. Achaaf, a retired local Civil Engineer, with suggesti.nns nnd recommendations for work on the road. A detailed specification h;:is not been written.

The original project con::;isted of broom r:l e:mi.np,, tack coat of ~sphalt and applying a 2" layer of nsphalt/c-oncrete with sand seal finish at a cost of .24¢ per square foot.

It is anticipated this work should be c·ompleted by early fall before any possibility of rains.

Very truly yours,

~o~~d_.:._. Ivan A. Willinms Retired Calif. Professional Elec. Engr.

ENCL: Copy Schaaf's 11/28/95 letter.

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April 17, 1997

To:

From:

Subject:

MEMORANDUM


Town Council


Resolution to the County Board of Supervisors opposing a Cellular One telecommunication facility near Kite Hill Open Space area

Recommendation

That the Town Council approve the attached resolution opposing the installation of a telecommunication facility near Kite Hill Open Space area.

Background

At the April 8, 1997, Town Council meeting, Jonathan Braun, Open Space Committee, asked the Town Council to oppose a proposal, being processed through the County, for a telecommunications facility near Town of San Anselmo open space. The proposal ~ includes a concrete building holding 11 panel antennas surrounded by a chain link fence. The building measures 11.4' by 20', and 11 feet tall, while the antennas would reach a height of 15'. Because of the high visibility of the site, its proximity to Kite Hill (an open space acquisition), and the proposed use of the fire access/hiking trail off of Oak Springs, he felt this location was inappropriate.

Staff has performed a site check and concurs with the Open Space Committee and has cited inconsistencies with the Marin County standards document regarding siting of telecommunication site.

Since that time, a meeting has been held between Cellular One and the neighborhood. Significant neighborhood opposition was expressed. Specifically, permission is needed from adjoining property. Recently staff received a letter from County staff: dated April 11, 1997, to Cellular One stating that if a new access is needed, this would constitute an incomplete application subject to accurate information. In addition, the letter states that this item has been taken off the Deputy Zoning Administrator's agenda for A.pril 24, 1997.

Attachment

Draft resolution April 11, 1997 letter from Todd Carr to Cellular One

l ----- -------------- '-1.

April 11, 1997

Bay Area Cellular Telephone Company Attn: Rich Hildebrand 651 Gateway Blvd., Suite #1500 South San Francisco, CA 94080

Marin County Community Development Agency

Mark J. Riesenfeld, AICP, Director

RE: CAPPE DESIGN REVIEW 97-180 AND USE PERMIT 97-181 41 Wilder Road, San Anselmo APN: 174-190-07

Dear Mr. Hildebrand:

The Marin County Community Development Agency, Planning Division had preliminarily set a tentative Deputy Zoning Administrator hearing date of April 24, 1997 for the above-referenced project. This was predicated on the applicant's ability to provide additional information regarding the ability to integrate the proposed telecommunications facility more adequately into the surrounding natural environment at the project site. Staff discussed with the applicant such possibilities as creating earthen berms around the perimeter of the facility in combination with possible vegetative screening and specific earth tone colors for the facility, antenna array and perimeter fencing. Such information would need to be submitted to staff prior to April 11, 1997 in order to facilitate review of said information .., and its incorporation into staff's report and recommended resolution to the Deputy Zoning Administrator. As of the date of this letter, no new information has been provided to this office to substantiate a reasonable solution to integrate the proposed facility into the surrounding natural environment inherent to the Cappe Open Space Area. Given the high visibility of the proposed facility from the nearby open space trail, it is critical that the applicant provide sufficient information to demonstrate that potential adverse visual impacts associated with the location of the facility can be mitigated.

In addition, it has come to staff's attention that you may possibly not have the proposed access from Oak Springs Drive as set forth in your Project Description accompanying your Design Review and Use Permit application submitted on October 7, 1996 (page 4, second paragraph) and later emphasized as the sole proposed access in your first submittal for application completeness on January 28, 1997 (page one, paragraph four). Securing a new access to the proposed facility, different than what was originally proposed, would constitute a change in the project pursuant to Section 65943 of the California Government Code. Based on the potential change in the project, staff would find the application incomplete subject to submittal of accurate information regarding legal and feasible access to the proposed telecommunications facility.

3501 Civic Center Drive, #308 - San Rafael, CA 94903-4157 - Telephone (415) 499-6269 - Fax (4151499-7880

Given the unresolved issues surrounding this application, staff will not be taking your project before the Deputy Zoning Administrator on April 24, 1997. Staff strongly suggests that you contact this office to arrange a meeting to discuss the issues summarized above. If you have any questions regarding this letter and/or wish to make an appointment, please give me a call at ( 415) 499-6275.

Tod Carr Planner

cc. Hal Brown, District Supervisor Dean Powell, Principal Planner Scott Davidson, Planning Services Coordinator Chip Griffin, City of San Anselmo, Planning Department

Page #2

-·

RESOLUTION OF THE SAN ANSELMO TOWN COUNCIL OPPOSING THE INSTALLATION OF A

TELECOMMUNICATIONS ANTENNA FACILITY BY CELLULAR ONE ON PROPERTY LOCATED WITHIN THE COUNTY ADJACENT

TO THE TOWN OF SAN ANSELMO

WHEREAS, a proposal has been filed with the County of Marin to install a telecommunications facility on AIP 174-190-07 (Cappe property); and

WHEREAS, the proposed facility would be accessed through the Town of San Anselmo via an existing unpaved road/hiking trail which is used to access open space lands; and

WHEREAS, the proposed facility would be located in a highly visible area near Kite Hill, a publicly owned open space area; and

WHEREAS, the proposed facility does not fully conform to Marin County's Interim Standards and Criteria for Wireless Communications Facility.

THEREFORE, BE IT RESOLVED that the Town of San Anselmo Town Council DOES HEREBY oppose and recommends that the County of Marin deny Applications DR 97-180 and UP 97-181 submitted by Bay Area Cellular Telephone Company "Cellular One" for the reason that the design and location of this facility is inappropriate given the proximity of existing. open space areas and trails and given the potential for alternative, less visually impacting locations.

Approved on April 22, 1997, at a regular meeting of the Town Council by the following vote:

AYES:

NOES:

ABSENT:

JeffKroot, Mayor

ATTEST:


) ' r

DATE: April 15, 1997


For the Meeting of April 22, 1997

TO: Mayor and Members of the Town Council

FROM: Wayne T Bush, P.E., Director of Public Works

SUBJECT: Ordinance Amending Construction Noise Regulations- First Reading

RECOMMENDATION:

That the Council introduce an Ordinance amending Ordinance 685 regarding construction hours.

BACKGROUND

The issue of modifying the construction element of the 11oise ordinance received formal attention in September of 1995 when a petition was received from the neighborhood around the Elm Avenue projects requesting a limit to construction hours to 8 AM to 6 PM Monday through Friday.

Presently Section 4-7.203(c) of the Municipal Code allows construction as follows:

7 AM to 9 PM Monday through Friday 9 AM to 9 PM Saturdays 10 AM to 9 PM Sundays and holidays. Homeowners or residents construction hours are extended to 10 PM.

There have been complaints about construction before and after the code allows, and complaints about the leniency of the code restrictions. Frequently, the Planning Commission imposes stricter construction time limits when they hear applications. In the case of the new houses on Elm and San Anselmo Avenues, no Planning Commission approval was necessary, and the work fell under the Municipal Code.

Staff has researched other cities to ·determine their construction hour restrictions. The results are as follows:

Sausalito Monday- Friday BAM to 7PM Saturdays and Sundays 9AM to 7 PM

San Rafael All days

Mill Valley All days

7AM to 9PM

?AM to 8 PM

Larkspur Monday- Friday 7 AM to 6PM Saturdays and Sundays 9AM to SPM

Tiburon Monday- Friday 7 AM to SPM Saturday 9:30AM to 4PM

. Sundays prohibited Heavy equipment M-F 8AM to SPM

Corte Madera Monday- Friday 8AM to SPM Saturday 9AM to 4 PM Sundays Prohibited

Ross Monday- Friday 8AM to SPM Saturday and Sundays Prohibited

In November of 1995, staff met with members of the petitioning neighborhood and two contractor representatives to hear and discuss the issue from both sides. The consensus of the group was that the following _hours would be acceptable:

Monday- Friday Saturdays Sundays and Holidays

7 AM to 6 PM 9AM to 5 PM 12 PM to 5 PM- No heavy equipment

The group did not address the existing 10 PM extension for residents or owners.

The Council then held a hearing on November 28 to discuss the proposed modification to the Ordinance. There was not consensus on the hours, particularly with regard to Sunday work. At that time Council directed staff to hold a public workshop to get additional community input.

DISCUSSION

On May 29, · 1996 , the public workshop was held. Staff, three members of the Council, five residents, and no contractors attended. The group arrived at the following:

Monday- Friday Saturdays

7 AM to 6 or 7 PM (not unanimous at 7 PM) 9 AM to 5 PM 12 PM to 5 PM Sundays and Holidays

Owners/residents Hours extended to 10 PM weekdays and 10 AM to 1 OPM Sundays (No change from existing)

Four of the five felt that 7 PM was a reasonable finish time for contractors on weekdays, with one resident dissenting. They decided to leave a range for the Council to consider at the time of the hearing. The only other change was that the group did consider the Sunday construction issue. They felt, with one exception, that contractors are trying to earn a living,

\ .,

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constraints increase project costs, and that although Sunday work is infrequent, should be allowed. Regarding weekday work, staff recommends the proposed revision reflect the majority of the group's input, and be set at 7 AM to 7 PM.

With regard to the no heavy equipment statement being removed from the originally proposed ordinance, the group felt that there are sufficient existing restrictions on decibel levels without creating a new category.

Of note is that the Planning Commission still has the authority to levy more restrictive construction hours on projects within their purview. In this way, individual projects having special circumstances will get special restrictions. ·

Staff has advised the attendees of the initial meeting as well as Ms. Karen Coles, who recently spoke to the Council on the issue.

Staff recommends adoption of the attached Ordinance amendment.


w~f:sh.Jf! Director of Public Works

ORDINANCE NO. __ _

AN ORDINANCE OF THE TOWN OF SAN ANSELMO AMENDING SECTION 4-7.203(C) OF ARTICLE 2 OF CHAPTER 7 OF TITLE 4 OF THE SAN ANSELMO MUNICIPAL CODE RELATING TO CONSTRUCTION OR DEMOLITION NOISE.

The Town Council of the Town of San Anselmo does ordain as follows:

Section 1. Section 4-7.203(c) of Article 2 of Chapter 7 of Title 4 of the San Anselmo Municipal Code is repealed and replaced with the following:

Sec. 4-7.203. Construction and demolition. ( c) Construction or demolition work may be performed during the following times: Mondays

through Fridays from 7:00 a.m. to 7:00 p.m.; Saturdays from 9:00 a.m. to 5:00 p.m.; and Sundays from 12:00 p.m. to 5:00 p.m.; provided, however, such hours shall be extended until 10:00 p.m. for work performed by homeowners or residents upon their own property.

Construction or demolition work shall be allowed at any time provided the noise level does not exceed five (5) dBA above the ambient at the nearest property plane with allowance for correction factors as set forth in subsection (b) of Section 4-7 .104 of Article I of this chapter.

Section 2. The foregoing Ordinance was duly and regularly introduced at a regular meeting of the San Anselmo Town Council, held in said Town on the day of , 1997, and thereafter adopted at a regular meeting of the Town Council, held in said Town on the day of

------, 1997, by the following vote, to wit:

AYES:

NOES:

ABSENT:

Mayor

ATTEST: Town Clerk

_'fl

April 17, 1997

To:

From:

Subject:

l\1EMORANDUM


Town Council


Appeal to the Town Council of an Administrative Decision -1312 Sir Francis Drake Blvd. - Tarrant Bell Properties

Recommendation

That the Town Council uphold staff's administrative decision denying a request to replace a window with a sliding glass door at the north elevation.

Background

On December 17, 1996, the Town Council denied an appeal by the neighbors and upheld the Planning Commission's approval for two units at 1312 and 1314 Sir Francis Drake Blvd., subject to conditions. One of the conditions was to relocate the covered deck to the creek side of the structure. When building plans were submitted, they showed the covered deck and sliding glass door relocated from the north elevation to the creek side (west elevation). The former sliding glass door had been replaced with a window to match the one on the opposite side of the fireplace.

During construction, staff observed that a sliding glass door had been installed in the north elevation rather than the window shown on the approved building plans. Ed Tarrant, project applicant, indicated that it had been his understanding that only the covered deck was to be relocated and miscommunication with the architect had resulted in building plans showing a window rather than a glass slider. He asked that staff grant an administrative change to the elevations. However, based on staff's interpretation of the Council's intent· in requiring the deck relocation, staff denied the request (see 3/20/97 letter from Ann Chaney).

In order to proceed with the house construction, the appellant, Ed Tarrant, voluntarily chose to replace the slider with the approved window and appeal staff's decision. Reasons for the appeal are provided in the attached Appeal form filed by Richard Tarrant. Mr. Tarrant cites safety reasons including a safer second exit particularly in light of the fact that a handicapped person will occupy the unit. He also cites the need to remove additional trees if direct access to the rear yard is not provided.

As stated in staff's letter to Ed Tarrant, there is no explicit discussion on whether the Council decision included removing the sliding glass door at the north elevation. However, staff believes the Council's intent to relocate the covered deck was two-fold: to reduce the building mass, and relocate some of the outdoor activity to the other side of t4e house. Council's action had been in response to concerns raised by neighbors located to the north who were concerned about the massive appearance of the structure and their loss of privacy. In addition, the possible reason the sliding glass door was not explicitly discussed is because decks and sliding glass doors typically go hand in hand. Thus, relocation of one would result in the relocation of the other.

Attachments

• Appeal application dated March 31, 1997 • Letter from Ann Chaney to Ed Tarrant dated March 20, 1997 • December 17, 1997 minutes • Floor plan and elevation of plans approved by Town Council • Floor plan and elevation of plans approved by Building Department

i ' Mar-28-97 11:09A Janet Will~j (415)-459-2477 P.02

Appeal Fee: Noticing Fee: Total Due

$ 110.00 50.00

$ 160.00

TO\VN OF SAN ANSELMO 525 SAN ANSELMO AVENUE

SAN ANSELM011 CA 94960-2682 ( 415)258-4600

APPEAL TO TBE TOWN COUNCIL OF ADMINISTRATIVE OR PLANNING COMMISSION ACTION

Appellant,s Name and Address: Richard Tarrant --------------~--- · ...

Daytime Phone: ( 41 Sl 492-8793

Tarrant Bell Properties

3570 Redwood Highway, San Rafael, Ca.94903

Address of Subject Property (if applicable): 1312 Sir Francis Drake B~vd., San Anselmo

Date of Action: March 2 O , 1 9 9 7

Action being appealed·: Administrator's denial of request to replace

a window with a sliding glass door.

Reason(s) you are appealing the action:

Insisting that access to backyard area come from the sideyard deck

will require removal of trees and further encroachment onto creek

bank area. Also the sliding glass door will provide easier access

for a handicapped person to access backyard for gardening and

passive outdoor use. Finally, the sliding glass door will provide

a safer second exit from residence for safety purposes.

An appeal must be filed with the Town Clerk within . ten days of the Planning Commission action or receipt of written notice of the administrative action being appealed.

c,,. (),·

March20, 1991 Ed Tarrant Tarrant Bell Properties 3570 Redwood Highway San Rafael, Ca 94903

RE: Property at 1312 Sir Francis Drake Boulevard

Dear Mr. Tarrant,

This letter places into writing some of the conversations we have had this past week. As you are aware, the approved building plans for 1312 Sir Francis Drake Blvd. show a window on the east side of the chimney. However, a sliding glass door has been installed instead. Because this does not conform to the building plans, you submitted revised plans showing the change and asked that the change be approved. Such change also would add a small landing and a few steps.

I have evaluated your request and find that I am unable to support an administrative change to replace a window with a sliding glass door. During the appeal hearing on this project, the Town Council approved the project subject to relocating the rear deck to the side of the house next to the creek. There was no explicit discussion on whether that decision included the sliding glass door or not. However, I believe the Council's intent in moving the deck was two-fold: to reduce the building mass, and relocate some of the outdoor activity to the other side of the house. .,. Consequently, I cannot grant the administrative change.

You have the right to appeal my administrative decision. Enclosed is a copy of the appeal form and the filing fee.

Thank you for your cooperation in this matter. I appreciated your comments during this process even though we may be in disagreement. There remains a spirit of understanding and respect which is important in any negotiation. Thank you. If you need to contact me on this matter, my number is 258-4617.

Sincerely,

Ann Chaney Planning Director

cc: Town Council Beth Pollard, Town Administrator Tony DeSousa, Building Inspector

"" Minule~nfthe San Anselmo Town Council December 17. 1996

Regarding Item (e), Michael Anderson, 402 San Francisco Blvd., said the neighbors would like to discourage detonations at Sorich Park. They are grateful that this will accomplish this. Ile noted that on page 2 of Police Chief Del Santo's report, Issues, they strongly urge that the UC Berkeley bomb unit be called first, rather than the U.S. Army EOD Unit.

Fire Chief Zeise said it shouldn't make any difference which unit does the job once the decision has been made to move the bomb.

Jerry Draper, 11 Sacramento, said last summer a bomb was detonated and started a fire that burned on his property. He felt it was handled badly and they wish that no more detonations would happen in their neighborhood. There was no neighbor notification and no communication with other agencies.

Fire Chief Zeise said this agreement does leave it open to use this area for detonations; he doesn't know what the Police Chiefs intentions are.

Hodgens asked who would decide on a detonation at the Corporation Yard, and what criteria would be usesd for notification.

M/s, Chignell/Breen, to continue Item (e) to January 7, 1996. Ayes: All.

Regarding Item (i), Louise Mathews asked about the details of the Town Librarian recrnitment. Can we share services with Ross and has the salary data been compared to the Fairfax Librarian's salary. This is a 20% raise for the prospective employee; was the fact that the retirement package is totally paid for the employee taken into account when determining the salary.

Town Administrator Pollard said a comparison was done with other management staff positions and County librarian positions. A cooperative arrangement with Ross has been discussed. A salary analysis is included in the staff report.

M/s, Chignell/Hodgens, to approve consent agenda items (b), (c), (d), (f), (h), and (i). Ayes: All.

4 (a) (b)

APPOINTMENTS Historical Commission. Open Space Committee

M/s, Hodgens/Breen, to nominate Charles Lavaroni, Larine Drown, Joan Carlson, Jim Cowperthwaite and Susan Berman to the Historical Commission. Ayes: All

Mis, Hodgens/Breen, to nominate Tom McNeil to the Open Space Committee. Ayes: All.

n PUDLIC HEARING. APPEA.~f.:._LLAN!ilNG C_QMMJS_SLQ~S __ (:_Q_NDIIIQN/\I, "-¥rROVAL OF A USE PERMIT/DESIGN REVIEW FOR TWO LIVING UNITS: ONE TQ

DE A VAILADLE FOR PHYSICALLY DISABLED PERSONS. AND ONE TO VE AVAILABLE AS A BELOW MARKET RATE UNIT ON PROPERTY LOCATED WITHIN THE SPD R-3 ZONING DISTRICT: SIR FRANCIS DRAKE BOULEY ARD. ADJACENT TO THE WILLOW GLEN DEVELOPMENT. A/P 5-311-21.

Planning Director Chaney presented her staff report. On November 26 Council continued this . item to allow the parties to work together to try to resolve their differences. The result of this is

two variations on the submitted plan, one of which includes relocating the covered deck to the creek side.

Mark Smith, Appellant, I Rivera, said their neighbors Ted and Darcy have withdrawn their appeal. He still feels the strncture is wrong for the lot. He likes the option that relocates the covered deck lo the creek side of the house as it improves things for several of the neighbors. This does cause more impact on the creek, however. These design changes are more appropriate for the Planning Commission. He feels the project was not properly noticed as it did not contain a

2

MinuteS or the San Anselmo Town Council December 17, 1996

specific address. The project is too close to the creek and will significantly affect neighboring properties values. The Environmental Impact Report (EIR) is too old to be valid.

Hodgens asked why moving into the landscape easement option is not favorable to them.

Mark Smith, Appellant, 1 Rivera, said the landscape easement is their only way of screening. Their lot is an odd shape and they need the screening.

Maureen Higgens, 15 Aspen Court, said she appreciates the changes that are being made on this project.

Kroot asked Public Works Director Bush about building into the creek boundaries.

Public Works Director Bush said he feels the earlier survey of the creek bank is inaccurate. It is too far into the site. Regarding building into the creek side setback, this project is an improvement to the property and meets the spirit of the ordinance. This development will ensure repair of a washout on that portion of the creek.

Planning Director Chaney said the noticing did not contain a specific address; rather it was identified as next to the Willow Glen project. The notice went to people within 300 feet of the property, people who would know where the Willow Glen property is. Regarding the EIR, she was concerned at first about its age. They reviewed the process and found that traffic has indeed increased on Drake, but the project proposed is much less dense than originally proposed. They felt the two balanced one another and further study wasn't required.

Richard Tarrant, Applicant, said their sense is that the neighborhood would like them to relocate the deck. They have inherited a very narrow building envelope from the original owners. There is nothing further they can do realistically.

Breen said he feels all avenues of compromise has been pursued and he is inclined to approve the project with the relocated deck.

Hodgens said she is still concerned about the creek and potential traffic hazards with the proposed driveway and feels further consideration should be given to this.

Planning Director Chaney said ingress and egress was a concern of the Planning Commission. The driveway angle was changed and only a right turn would be allowed onto Sir Francis Drake Blvd.

Kroot said the driveway is actually 24' and there are two of them, so there is a lot of room for negotiating the driveway from Drake. Moving the deck is an improvement to the neighbors and will sollen the look from the other side of the creek.

Mis, Breen/Hodgens, to deny the appeal and uphold the Planning Commission's conditional approval of the project of U-9620: Use permit/design review for two living units on Sir Francis Drake Boulevard (adjacent to the Willow Glen development); one to be available for physically disabled persons, and one to be available as a below market rate unit on property located within the SPD R-3 zoning district, on the grounds that the required findings for approval can be made; and approve Resolution No. 3374, with the condition that the covered deck be moved to the creek side of the structure. Ayes: All. Abstain: Chignell.

Hodgens said she will vote to approve this but would like to know how her traffic concerns can be addressed and how can she get further feedback on the creek. Public Works Director Bush said more creek work can be done but he feels his assessment is correct. It is most important that the sight distance is good at the driveway.

Maureen Higgens, 15 Aspen Court, said she is concerned that the residents of this development don't use the Aspen Court area for turnaround.

6. PUBLIC HEARING ON DRAFT DOWNTOWN REVITALIZATION DESIGN PLAN.

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April 17, 1997

To:

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MEMORANDUM


Town Council


Second, Six-Month Review - UNOCAL Station at 930 Sir Francis Drake Boulevard

Recommendation

That the applicant be required to reduce the intensity of the internally illuminated orange tubes located on the canopy and building. Plans and actual implementation to dim these lights are subject to the review and approval of the Planning Director.

Note: No further six month reviews are recommended. However, any violation of the Use Permit could result in the reevaluation of the Use Permit.

Background

On June 25, 1996, the Town Council conducted a six month review of the UNOCAL service station in order to evaluate conformance with its Use Permit. During that review, the Town Council voted to conditionally approve the six month review with the understanding that in another six months there will be one more review. The Council's motion went on to state that "In the meantime, dimmable lighting should be investigated for the orange tubes and its feasibility will be discussed."

Dimming of Orange Tube Lights

Internally illuminated orange tube lights are located on the canopy and the building. Staff has not been aware of any complaints regarding the station except for complaints about the tube lights. Based on Council action, staff contacted the construction manger, in Sacramento, who is in charge of construction items for this site. Staff explained the issue and asked that he look into the possibility of dimming the orange tube lights. In the meantime, staff contacted a lighting expert who is a San Anselmo resident and has assisted staff in the past on such matters. After describing the current lighting system, as shown on building plans, he said that dimming the lights could occur by changing the ballast. There would be no change in the wiring system and it is akin to changing an on/off switch to a

7

dimmer switch. By making this change, the light intensity could be dimmed by 35-50% from the current high position. He indicated that making such a change is not particularly difficult or costly. Staff has not talked with the construction manager again but hopes to do so prior to the April 22, 1997, meeting.

Alcohol Sales

According to the Police Department, no complaints or problems have arisen since the station reopened in December 1995. It appears that the Use Permit conditions on the sale of alcohol are being adhered to and that the station is operating well.

cc: Dennis DeCota, station owner

April 17, 1997

MEMORANDUM

For the Town Council meeting of April 22. 1997 ·

To: Town Council

From: Ann Chaney, Planning Director

Subject: Status Report/Annual Review of Oak Avenue Development Agreement

Recommendation

That the Town Council find that substantial evidence has been provided by the Property Owner which shows good faith compliance with the terms or conditions of the 03.k Avenue Development Agreement for the period under review.

Background

On July 19,. 1994, the Town Council adopted an ordinance approving the Oak Avenue Development Agreement for an entitlement to build four (4) new homes, appurtenant structures, and infrastructure, on land located near the end of Oak Avenue. The properties referred as the Broderick/Hansen properties.

As stipulated in the Development Agreement, an annual, good faith compliance review is to conduct a public hearing every twelve months to review Development Agreement compliance (see attached Development Agreement language). Such language states that ''The Town Council shall determine upon the basis of substantial evidence whether or not the Property Owner has, for the period under review, complied ill good faith with the terms or conditions of this Agreement."

The Term of this Agreement is for ten (10) years. The Property Owner is entitled to one five (5) year.extension. Thus, the Town and Property .owner entered illto this Agreement over 2Yz years

.ago.

A letter was submitted to staff by Neil Sorensen, on July 18, 1996, stating the various accomplishffients of the project to date. Staff apologizes for not agendizing this sooner. However, beillg familiar with the progress of the project and because of more pressillg projects, staff failed to brllig this item forward ill a timely manner.

Nonetheless, staff believes that the progress described ill Mr. Sorensen's letter provides substantial evidence that the Property Owner is proceeding ill good faith and has complied with the Agreement during the second 12-moilth review period.

Attachments • July 18, 1996 letter from Neil Sorensen • Excerpts from the Development Agreement regardillg Agreement Term, Annual Review, and

Filldillgs for compliance.

NEIL SORENSEN ATTORNEY AT LAW

100 SMITH RANCH ROAD, SUITE 306

SAN RAFAEL, CALIFORNIA 94903

July 18, 1996

Ann Chaney, Planning Director Town of San Anselmo 525 San Anselmo A venue San Anselmo, CA 94960 .

TELEPHONE

(415) 499-8600

FACSIMILE

(415) 499-0140

Re: Broderick/Hansen Development Agreement: Status Report

Dear Ms. Chaney:

Pursuant to section 6.2 of the Development Agreement between Messrs. Hansen, Broderick, and the Town of San Anselmo, this letter shall constitute a· status report by the property owners on the Development Agreement.

Since our last status report in June 1995, the following items, pertinent to the Development Agreement, have been accomplished or undertaken:

1. The property owners have applied to the Ross Valley Sanitary District for approval of a sewer project that included roadway and drainage improvements, and the formation of an assessment district.

2. The Sanitary District has approved the sewer, roadway, and drainage improvements and formed an assessment district to finance those improvements.

3. The sewer project has been finished .. All properties along Oak Avenue within the assessment district now have access to sewer, and the roadway and drainage improvements required in the Development Agreement have been completed.

4. Pursuant to permits, Messrs. Broderick and Hansen have completed the wells on their lots, as specified in the Development Agreement.

We believe that the above demon~trates that the property owners have, in good faith, complied with the terms and conditions of the Development Agreement.

__. '\ Ann Chaney, Planning Director July 18, 1996 Page2

If necessary, we will be available to meet with the Town Council to discuss this report and their annual review of the Development Agreement. In accordance with the Agreement, please provide us with a copy of all staff reports concerning the Town's review of the Agreement.

If you have any questions or wish to discuss this further, please feel free to contact me.

Sincerely,

NEIL SORENSE

NS/nw

cc: Client

GILL.7

5. Effective Date and Term

5.1 Effective Date. This Agreement shall be dated and

the obligations of the parties hereunder shall be effective as of

the date the Enacting Ordinance is adopted by the Town Council.

5.2 Recording. After the Enacting Ordinance takes

effect pursuant to Government Code 36937, and not later than ten

(10) days thereafter, the Town, and Property Owner shall execute

and acknowledge this Agreement, and thereafter the Town Clerk

shall cause this Agreement to be recorded in the Official Records

of the County of Marin, State of California. The cost of

recording this Agreement shall be borne by the Town.

5.3 Term. The Term of this Agreement shall commence

on.the date the Enacting Ordinance is adopted by the Town Council

and shall terminate ten (10) years thereafter unless sooner

terminated or extended as herein provided. Property Owner shall

be entitled to one five (5) year extension, provided Property

Owner exercises such option to extend prior to the expiration of

the initial term hereof, and further provided that at the time

such initial term expires, Property Owner is not in default of

the Agreement. All Subsequent Approvals to be effective must

have been granted before termination of this Agreement or within

the unexpired term of a previously granted Subsequent Approval as

provided in Section 5.4 below. A Failure to complete any

Subsequent Approval during the term of this Agreement shall have

no effect on the obligation to deliver and be bound by the

Limited Access Agreement.

12

5.4 Term of Subsequent Approvals. The term of any

Subsequent Approvals granted by the Town after the effective date

of this Agreement shall not be affected by the expiration of the

Term of this Agreement. For example, if the Town approves a

Design Review application prior to the expiration of the Term of

this Agreement and said Design Review approval is for a term

extending beyond the term of this Agreement, the expiration of

the Term of this Agreement shall in no way affect the term of

said Design Review Approval, or any approval (e.g., building

permit) to be granted pursuant to said Design Review.

6. Annual Review.

6.1 Good Faith Compliance Review. Town shall no later

than twelve (12) months after the effective date of this

Development Agreement and within every twelve (12) months

thereafter conduct a public hearing at which the Property Owner

shall be required to demonstrate good faith compliance with the

terms of this Agreement pursuant to Government Code §65865.1.

6.2 Submittals for Annual Review. Not less than

thirty (30) days before the scheduled review, Property Owner

shall deliver to the Town a status report for the Project for the

preceding year and may provide a status report for the succeeding

year. Property Owners may at their discretion deliver a joint

report in which case the obligations of Property owner(s) under

Government Code §65865.1 shall be joint and several. Town shall

make available to Property Owner a copy of all public staff

reports and, to the extent practical, related exhibits concerning

13

Property Owner's performance under this Agreement at least ten

(10) days prior to such annual review. Property owner shall be

permitted an opportunity to be heard orally and in writing

regarding its performance under this Agreement before the Town

Council.

6.3 Findings Upon Public Hearing. The Town Council

shall determine upon the basis of substantial evidence whether or

not the Property owner has, for the period under review, complied

in good faith with the terms or conditions of this Agreement.

6.4 Procedure Upon Findings. (a) If the Town Council

finds and determines on the basis of substantial evidence that

the Property Owner has complied in good faith with this Agreement

during the period under review, the review for that period is

concluded and (b) If the Town Council finds and determines on the

basis of substantial evidence that the Property Owner has not

complied in good faith with this Agreement during the period

under review, the Town council may pursue the remedies set forth

in Section 9.2 after expiration of the cure periods ~et forth in

section 9.1.

6.5 Compliance Assumed Unless Notified. In the· event

the Town fails within thirty (30) days after such meeting(s) to

notify Property Owner in writing per section 15.1 as to Property

Owner's noncompliance with this Agreement, such failure to notify

shall be deemed an approval by Town of Property owner's

compliance.

14

TO: Town Council


April 17, 1997



SUBJECT: ACCEPT 1995-96 AUDIT AND COMPREHENSIVE ANNUAL FINANCIAL REPORT

RECO:MrvffiNDATION

That Council accept the 1995-96 Audit and Comprehensive Annual Financial Report (CAFR), as prepared by Maze & Associates.

BACKGROUND

The Town's auditors, Maze & Associates, presented the annual audit and CAFR on February 19, 1997. Council and the public raised some questions on the CAFR, and the matter was continued. Councilmembers were given the opportunity to ask questions of staff and the auditors, and the public had further time for review of the CAFR and to ask questions of staff. ~

The acceptance of the CAFR was then agendized for March 25, but was continued to April 22, on the basis of insufficient language on the agenda.

DISCUSSION

The questions from Council and the public primarily have related to auditing practices and written presentation of the CAFR. There have been some clerical errors identified in the written report. However, the questions and issues raised have not been determined by staff or the auditors to have a material effect on the conclusions of the audit and CAFR.

CONCLUSION

Staff recommends that the audit and CAFR be accepted by the Town Council.


------------ -·-~ ----


Attach: (Previously distributed: 1995-96 Audit & Comprehensive Annual Financial Report)

April 22, 1997

To:

From:

Subject:

l\1EMORANDUM


Town Council


REQUEST TO CONTINUE - Review of Oak Avenue Development Agreement

The applicant has requested that this item be continued in that Neil Sorensen, applicant's attorney, will not be able to attend to respond to questions that may be raised as a result of the attached letter from Debra Bridges. Ms. Bridges, attorney representing the Epstein property, alleges non-compliance of the Development Agreement for a number of reasons.

It is recommended that this item be continued to the meeting of May 27, 1997.

"'

FROM Panasonic FR>< SYSTEM PHm-JE NO. :

D !;.;; 1f: ~-A. il. . JG; n1,: 'f D GE:~

- ··--·"'~·· rax: 1.i.r', 6~~

Council of Town of San Anselmo c!o Ms. Al"!n Chaney J:'ll: c- ..... A .... ..,.1..,.,.. Au.::i.n110 tJlt:."'11 VCiill I r"\I •~'-" t 1w r-. 'i' ._ ..... ._

San Aa,selmo, CA 94950-2582

Vta fax and US Mail! 4544683

Dear Town Council:

e'ttnrncm ::1r '11 fllll -~··-·····!:; - ----

21 April 1997

Rpr. 21 1997 10:32RM P2

1701 l"RANl<LIN $TREET SAN l"R:.NC•SCO, CA 94109

I represent the owners of parcel number: 7-154-03, Oak Avenue, San Anselmo (Epstein property).

In regard to the alleged "compliance" with the aforementioned Development Agreement. (an item which is on the agenda for the April 22, 1997, Town Meeting), the FebriJa!"/ 1996 Oak Avenue gu!!y washout (landslide), t~e waterc-01Jr!e alterations preceding ths \\'ashout, the watercourse altsrations folfowing the washout, and t.'":~ ,.-_ .. ~ ·-'- -,.--.1.!-. ~:- - --Z. ·--• '-- ---:"-- -- --&---- .... ~:---- ...., __ ..,......,_:_"""" _....,_'-•-• --"' n-1"' I UWll ~\;VI llll IUll I~ lt;;IU~cu lU lllUI llLUI UI 01 llVIVC YIClll ll:l~C' VI c1v;::11v1 I ~I ILi VI VI I VCI~

Avenue demonstrate that neither the signatories to the Oeveiopmeni Agreement nor the Town are in compliance with said Agreement.

Said Agreement specifically called for the culverts on Oak Avenue, and · Redwood Road to be inspected annually, and to be resized and replaced unless the

applicants could demonstrate that the culv~rts were operational to the satisfa.ction of ""'"' Do ,hi:"' \A1,..,.a, ... n;,....,..,,.,. I• .,.,,..,.. ,.allo fnf" +ko l"lrail'\Ot"IO ti'\ ho rlocinnorl Cl'\ tl-l~t Cfl'\l"m u 1.;r 1 Y..,••v w VYt '',.;;' ..,., ....,""""''. '" c...•'1'v ~ .. ..., •v• 1.1 ,..., ""'' ..,.,, •-tf- ,_ -- _...,._•:::t• ·-- -- .. ,..,..., _.,_,, '• \Ua .. er ;_ ""'-"1-y:...J •o .. h-" A--- -'-g•ee 'h-· U•oe e••;st; .............. ~ ..... '"""'t1" ...... s ...... ...i ............. ;.; ........ .... l It» U'C:llc:l t:IU L \I 'Ci ~cal In:; UC I \I cu \I I .1\1 \11 l'l:f ""'' 111~1.AI Q VI I Cll .... \,,WI'""'~'"'''~

restrict its fiow.

Moreover, one of the Agreement's signatories' parcel is actually the roadwayOak Avenue- the culvert adjacent to the Epstein parcel is located upon tt"lis property owner's parcel.

Finally, the copy of the Development Agreement that I am familiar with .names ••• - .. ~ ~..... ~irl ,..~ ";,...--,...,..."",.;""~ ,, .... u•l"\ll ..,l[llli FtAl'\C'C-Peti u~"L'.e\ft ~""'""' Cr""""'8ri,..,. n"oo 111"\l IP "'" • QI l'-i IW'U o .. UIU Q.;J ..-.1~11gu.;11ow, QQ nou Q,Q ···~· ... hiiU ..... I ...... ·~·. ~· IW .... IWl''911V• ."""'· """"'"'"' ,...,ft.A, copy only name Messrs. Hansen and Brodaiick?

Respectfully,

(~' 1_ D ~~·

l Debra L. Bridges

~--------__)

cc: Via fax to attorneys for: the Town, the Sanitary District, Schwartz, Gill, Brown. Hansen. Gal~

"¥·

TOWN OF SAN ANSELMO TREASURER'S INVESTMENT PORTFOLIO REPORT

FOR THE QUARTER ENDING MARCH 31, 1997

CURRENT PERIOD FISCAL YTD TYPE OF MATURITY EFFECTIVE INTEREST INTEREST AMOUNT ON

INSTITUTION INVESTMENT DATE YIELD ACCRUED ACCRUED DEPOSIT

Wells Fargo Bank Sweep Checking Account 3/31/97 4.10% $70.71* $70.71* $19,706.31

Bank of America Payroll Checking Account 3/31/97 0.00% $0.00 $0.00 $2,673.37

LAIF (Local Agency State Treasurer's Pool 3/31/97 5.56% $26,089.68 $75,318.68 $1,427,367.58 Investment Fund) Operating Account

LAIF (Local Agency State Treasurer's Pool 3/31/97 5.56% $3,423.47 $35,457.06 $250,824.61 Investment Fund) Measure G Account

Total Investment Portfolio: $29,583.86 $110,846.45 $1, 700,571.87

* Net of Banking Costs

I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. -~ { . · ; l/ / ;;J ;;J-/Cf 7

I ouJtl - OU 11C-I

Beth Pollard Town Administrator April 18, 1997

cc: M. G. Sheldon, Town Treasurer

-~ctul-s es -/Jiaf fl116b 5a1Y1 (.,{ cl l/

t iva5 reiu este "' .;~~o~ u d £to rs 'f tv' I I he .prept21'ed <6aarter1:J,

De.bb,e

•·









Total Investment Portfolio: $29,583.86 $110,846.45 $1,700,571.87


I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. ~ {' . · / Lj /;;J ;>/CJ 7

1 ouJ;'I ou nc1



-_ .JU is e r -/ hClf f/116 sa.m a Cl- ,, ~ :,') . .

- . t was- re.ouestecl b!J re por . o . / he ·+he au d l to rs Y- tV ' I

Pored Ollarter1J, pre -D

::i:





Wells Fargo Bank Sweep Checking Account 3/31/97 4.10% $70.71* $70.71* $19,7.06.31


LAIF (Local Agency State Treasurer's Pool 3/31/97 5.56% $26,089.68 $75,318.68 $1,427 ,367 .58 Investment Fund) Operating Account




I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. { . · / l//;; ;;.;·q 7

7ouJr1 ounc1



. 1vic-e• -!haf f/116 Sa.rn a Cl iv ~ ,,;) b - t waS" reou e5tecl !:I repor o 1 h ./-he a u di. to rs Y- tv ' I e prepored ~aarter1:J,

,.,.







LAIF (Local Agency State Treasurer's Pool 3/31/97 5.56% $26,089.68 $75,318.68 $1,427 ,367 .58. Investment Fund) Operating Account




I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. ~ { .. .' / i.j /;;J ;;/q 7

I ouJr1 OU /1Ct -



- d u : ('· e c i /J at f 1116 Saff1 a N J · bq t was- reou es tecl .,.

repor o II he { · to rs 'i- tv ' ·+he auc. t

prepo.red ~tlarter1J,





Wells Fargo Bank Sweep Checking Account 3/31197 4.10% $70.71* $70.71* $19,706.31


LAIF (Local Agency State Treasurer's Pool 3/31/97 5.56% $26,089.68 $75,318.68 $1,427 ,367 .58 Investment Fund) Operating Account

LAIF (local Agency State Treasurer's Pool 3/31/97 5.56% $3,423.47 $35,457.06 $250,824.61 Investment Fund) Measure G Account



I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. · ~ {' .. .' ·; · 4 /J ;;J/q 1

( ouJr1 - OU l1C-t

&l-~11~~ Beth Pollard Town Administrator April 18, 1997


-

advise 5 -;J 1a.1 f111.5b. 5a.1v1 cl t was i~oueste y .~~~o~ ud t to rs '¥- o tu' I I he prepared ~aarter':J,

De-bb1e

INSTITUTION

Wells Fargo Bank ·

Bank of America

LAIF (Local Agency Investment Fund) Operating Account

LAIF (Local Agency Investment Fund) Measure G Account



TYPE OF INVESTMENT

Sweep Checking Account

Payroll Checking Account

State Treasurer's Pool

State Treasurer's Pool

CURRENT PERIOD MATURITY EFFECTIVE INTEREST

DATE YIELD ACCRUED

3/31/97 4.10% $70.71*

3/31/97 0.00% $0.00

3/31/97 5.56% $26,089.68

3/31/97 5.56% $3,423.47

FISCAL YTD INTEREST ACCRUED

$70.71*

$0.00

$75,318.68

$35,457.06

AMOUNT ON DEPOSIT

$19,706.31

$2,673.37

$1,427 ,367 .58

$250,824.61



I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. C . · / - l/ /;J :;J/q 7 /ouJ r1 ou nc 1



- ad tJ is e 5 -/ hai f/11 ~5. Sam · cl blf

t was- reou es te " repor o 1 h ·./-he a. u di to rs y. tv ' I e prepared ~aarter1:J,







LAIF (Local Agency State Treasurer's Pool 3/31197 5.56% $26,089.68 $75,318.68 $1,427,367.58 Investment Fund) Operating Account




I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. ' - . . c· . . . I l/ I J ;;;q 7 7ouJ t1 OU nc I _



d {//.; r· e r -I ha.1 f 1116 5a.m a v .;) ·

t was- re~u estecl 6Y .;.~~o~ u d £ to rs ~ tu,// he prepored <6llarter1.J,


FOR THE QUARTER ENDING MARCH 31, 1997 '






LAIF (Local Agency , State Treasurer's Pool 3/31197 5.56% $3,423.47 $35,457.06 $250,824.61 Investment Fund) Measure G Account



I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. '"-r::: C ·- C-·-/-------~~---LjJ;;i;iJC/7

1 ouJ 11 -t>u.-n 1



a -' v/s· es -f flai fh1S 5am o- · · ..1 bu t wa5 reou estea.. ;:;

repor o 1 be +he auditors ¥- w ti prepo.red ~aarter1:J,

!>ebl::)/~

April 22, 1997 - Town of San Anselmo

Documents

Transcript of April 22, 1997 - Town of San Anselmo