THE HILLS SH IRE C O UN CIL - NSW Government
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Transcript of THE HILLS SH IRE C O UN CIL - NSW Government
EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 ITEM SUBJECT PAGE ITEM-1 CONFIRMATION OF MINUTES
THE FOLLOWING ITEM 2 IS DEFINED AS A PLANNING MATTERS PURSUANT TO THE LOCAL GOVERNMENT & PLANNING LEGISLATION AMENDMENT (POLITICAL DONATIONS) ACT 2008
ITEM-2 MAINSTREET PRECINCT CAR PARKING (FP173) 43
ITEM-3 RELEASE OF POSITIVE COVENANT - LOTS 1, 2, 3, 4 AND 5 DP 285227, 27 TO 33 BROOKHOLLOW AVENUE, BAULKHAM HILLS
74
ITEM-4 CANCELLATION OF EASEMENT TO DRAIN WATER AND RIGHT OF ACCESS - LOT 210 DP 1167544, BARWICK STREET, KELLYVILLE
77
ITEM-5 CANCELLATION OF RIGHTS OF ACCESS - LOTS 206, 207 AND 212 DP 1172296, NOS. 5 & 6 WALKER AVENUE AND NO. 53 HORATIO AVENUE, KELLYVILLE
83
ITEM-6 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS - FEBRUARY 2015
88
ITEM-7 REGIONAL ILLEGAL DUMPING SQUAD 108
ITEM-8 APPLICATIONS FOR DONATIONS UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT - APRIL
112
ITEM-9 OUTDOOR DINING LEASES FOR MAIN STREET 117
………………………………………….. ACTING GENERAL MANAGER
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in
the Council Chambers on 24 February 2015
The is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held
on 24 February 2015
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 4
MAYORAL MINUTE 02/2015 – LIGHT RAIL 4
ITEM-2 DA NO. 1031/2014/HC- SHOP TOP HOUSING
DEVELOPMENT - LOT 1 DP 1132737 - 2-4
ABERDOUR AVENUE, ROUSE HILL
5
ITEM-3 COUNCIL SUBMISSION - EXHIBITION OF
MODIFICATION REQUEST FOR SENIORS HOUSING
DEVELOPMENT - NOS. 34 - 36 MEMORIAL AVENUE,
KELLYVILLE
28
ITEM-4 AMENDMENTS TO CONTRIBUTIONS PLAN NO. 15 -
BOX HILL PRECINCT (FP216)
29
ITEM-5 DEED OF AGREEMENT FOR TOWN CENTRE BYPASS
ROAD - 70 HEZLETT ROAD, KELLYVILLE (FP187)
30
ITEM-6 POST EXHIBITION - KNOCK DOWN AND RE-BUILD
LANDSCAPE CONTRIBUTION SCHEME
33
ITEM-7 PARTIAL RELEASE OF EASEMENT TO DRAIN
WATER - LOTS 112 AND 113 DP 1168691, 41
LAUGHTON CRESCENT AND LOT 113 FAIRWAY
DRIVE, KELLYVILLE
31
ITEM-8 CONDUCT OF COUNCIL ELECTION 2016 33
ITEM-9 BUDGET REVIEW AS AT 31 JANUARY 2015 31
ITEM-10 HILLS SHIRE PLAN 2014/15 - REVIEW 2 31
ITEM-11 TENDER T15/13 - STORMWATER NETWORK ASSET
UPGRADE - DETAILED CONCEPT DESIGN,
CARLINGFORD
31
ITEM-12 TENDER T15/14 LOWER PORTLAND FERRY RAMP -
DETAILED DESIGN
31
ITEM-13 AMENDMENTS TO LEASE OF GROUND FLOOR,
BUILDING C, 3 COLUMBIA COURT, BAULKHAM
HILLS
32
ITEM-14 COMPULSORY ACQUISITION OF A LEASE OVER
LISLE COURT RESERVE, 12Z LISLE COURT, WEST
PENNANT HILLS
32
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in
the Council Chambers on 24 February 2015
The is Page 2 of the Minutes of the Ordinary Meeting of The Hills Shire Council held
on 24 February 2015
ITEM-15 EASEMENTS FOR ELECTRICITY SUPPLY WITHIN 3
COLUMBIA COURT, BAULKHAM HILLS
32
ITEM-16 STATUS REPORT - LEGAL MATTERS 32
ITEM-17 STATUS REPORTS - DEVELOPMENT APPLICATIONS
AWAITING DETERMINATION FEBRUARY 2015
32
ITEM-18 APPRECIATION LETTERS - NOVEMBER, DECEMBER
2014 AND JANUARY 2015
33
ITEM-19 OUTSTANDING RESOLUTIONS OF COUNCIL -
DECEMBER 2014
33
ITEM-20 QUESTIONS AND ANSWERS - COUNCIL MEETINGS
11 AND 25 NOVEMBER AND 9 DECEMBER 2014
33
QUESTIONS WITHOUT NOTICE 34
CLOSED COUNCIL 37
ITEM-21 PURCHASE OF LAND FOR ROAD WIDENING AT
133-149 SAMANTHA RILEY DRIVE, KELLYVILLE
39
ITEM-22 PURCHASE OF PART 33-35 HEZLETT ROAD,
KELLYVILLE FOR ROAD WIDENING
39
ITEM-23 CLOSURE & SALE OF PART ROSS PLACE,
KELLYVILLE
39
ITEM-24 PURCHASE OF NO 3 HILL ROAD, WEST PENNANT
HILLS
40
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 3 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
75 PRESENT
Clr A C Jefferies (Mayor, in the Chair)
Clr Dr M R Byrne Adjunct Professor (Deputy Mayor)
Clr P J Gangemi
Clr R K Harty OAM
Clr A J Hay OAM
Clr A N Haselden
Clr Y D Keane
Clr Dr J N Lowe
Clr R A Preston
Clr M O Taylor
Clr M G Thomas
Clr R M Tracey
76 TIME OF COMMENCEMENT
7.07pm
77 TIME OF COMPLETION
10.07pm
78 DECLARATIONS OF INTEREST
Item 4 Councillor Gangemi (declared a Special Disclosure of Pecuniary Interest
and left the room)
Item 11 Councillor Keane (declared a non-pecuniary and less than significant
conflict of interest and remained in the room)
79 ARRIVALS AND DEPARTURES
7.16pm Councillor Dr Byrne left the meeting and returned at 7.17pm during the
Mayoral Minute.
7.33pm Councillor Thomas left the meeting and returned at 7.35pm during Item 2.
8.12pm Councillor Dr Lowe left the meeting and returned at 8.14pm during Item 2.
8.41pm Councillor Gangemi left the meeting for Item 4 and returned at 8.53pm for
Call of the Agenda.
8.54pm Councillor Keane left the meeting and returned at 8.57pm during Call of
the Agenda
9.19pm Councillor Thomas left the meeting and returned at 9.21pm during
Questions Without Notice
80 DISSENT FROM COUNCIL'S DECISIONS
Nil.
81 ADJOURNMENT & RESUMPTION
Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 4 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR DR BYRNE ADJUNCT PROFESSOR AND
SECONDED BY COUNCILLOR TAYLOR THAT the Minutes of the Ordinary Meeting of
Council held on 10 February 2015 be confirmed.
THE MOTION WAS PUT AND CARRIED.
82 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 10 February 2015 be confirmed.
7.16pm Councillor Dr Byrne left the meeting and returned at 7.17pm during the Mayoral
Minute.
MAYORAL MINUTE NO 02/2015 – LIGHT RAIL
A MOTION WAS MOVED BY COUNCILLOR JEFFERIES AND SECONDED BY COUNCILLOR
DR BYRNE ADJUNCT PROFESSOR THAT the Mayoral Minute be received.
THE MOTION WAS PUT AND CARRIED.
83 RESOLUTION
1) Council calls upon the NSW Government and Opposition to commit to the
construction of the Parramatta to Macquarie Park via Carlingford line as the first
route of the Western Sydney Light Rail network
2) Council calls upon the NSW Government and Opposition to commit to the
construction of the Western Sydney Light Rail network within the next term of
Government
3) That a second route between Parramatta and Castle Hill also be considered as the
second phase
4) Council calls upon the NSW Government and Opposition to note the Deloitte report
commissioned by the West Line Alliance that suggests that developers could pay for
the construction of a route between Parramatta, Olympic Park and Strathfield and not
commit any public funds towards its construction.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
7.33pm Councillor Thomas left the meeting and returned at 7.35pm during Item 2.
8.12pm Councillor Dr Lowe left the meeting and returned at 8.14pm during Item 2.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 5 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
ITEM-2 DA NO. 1031/2014/HC- SHOP TOP HOUSING
DEVELOPMENT - LOT 1 DP 1132737 - 2-4
ABERDOUR AVENUE, ROUSE HILL
Proceedings in Brief
Mr Andrew Lee (Objector) of Adelphi Street, Rouse Hill representing the residents
addressed Council regarding this matter.
Anthony Elhazouri of Revelop Projects (Applicant) addressed Council regarding this
matter.
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR
THOMAS THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
84 RESOLUTION
The Development Application be approved subject to the following conditions of consent.
GENERAL MATTERS
1. Development in Accordance with Submitted Plans (as amended)
The development being carried out in accordance with the approved plans and details
submitted to Council, as amended in red, stamped and returned with this consent. No
work (including excavation, land fill or earth reshaping) shall be undertaken prior to the
issue of the Construction Certificate, where a Construction Certificate is required
The amendments in red include: -
Advanced trees 200 Litre in size are to be planted along the north western
boundary; and
Glass balustrade to child care centre to be obscure glass.
REFERENCED PLANS
DRAWING NO DESCRIPTION SHEET REVISION DATE
2134 Basement Level 1 DA02 D 12 September 2014
2134 Ground Floor Level DA03 D 12 September 2014
2134 Level 1 DA04 D 12 September 2014
2134 Level 2 DA05 D 12 September 2014
2134 Level 3 DA06 D 12 September 2014
2134 Roof Level DA07 D 12 September 2014
2134 Site Elevations DA08 D 12 September 2014
2134 Site Sections DA09 D 12 September 2014
2134 Site Details DA10 D 12 September 2014
2134 Typical Unit Layouts DA12 D 12 September 2014
2134 Typical Unit Layouts DA13 D 12 September 2014
- Ground Floor SK01 C September 2014
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
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held on 24 February 2015
Landscaping Plan
- Level 01 Landscaping
Plan
SK02 D September 2014
2. External Finishes
External finishes and colours shall be in accordance with the details submitted with the
development application and approved with this consent.
3. Compliance with NSW Rural Fire Service Requirements
Compliance with the requirements of the NSW Rural Fire Service attached as Appendix
(A) to this consent and dated 1 April 2014.
4. Compliance with Roads and Maritime Services Requirements
Compliance with the requirements of the Roads and Maritime Services specifically:
A. All redundant vehicular crossings on Windsor Road shall be removed and replaced
with kerb and gutter to match the existing. It is noted that no vehicular access off
Windsor Road is proposed as part of this development.
B. The developer is to submit design drawings and documents relating to the excavation
of the site and support structures to RMS for assessment, in accordance with
Technical Direction GTD2012/001.
The developer is to submit all documentation at least six (6) weeks prior to
commencement of construction and is to meet the full cost of the assessment by
RMS.
The report and any enquiries should be forwarded to:
Project Engineer, External Works
Sydney Asset Management
Roads and Maritime Services
PO Box 973 Parramatta CBD 2124.
Telephone 8848 2114
Fax 8849 2766
If it is necessary to excavate below the level of the base of the footings of the
adjoining roadways, the person acting on the consent shall ensure that the owner/s
of the roadway is/are given at least seven (7) days notice of the intention to
excavate below the base of the footings . The notice is to include complete details of
the work.
C. All construction activity associated with the proposed development is to be contained
on site or on site streets as no construction zones will be permitted on Windsor Road
in the vicinity of the site.
D. A Road Occupancy License should be obtained from TMC for any works that may
impact on traffic flows on Windsor Road during construction activities.
E. A Construction Traffic Management Plan detailing construction vehicle routes, number
of trucks , hours of operation, access arrangements and traffic control should be
submitted to Council for determination prior to the issue of a construction certificate.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
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F. The swept path of the longest vehicle (to service the site) entering and exiting the
subject site, as well as manoeuvrability through the site, shall be in accordance with
AUSTROADS. In this regard, a plan shall be submitted to Council for approval, which
shows that the proposed development complies with this requirement.
G. Should the post development storm water discharge from the subject site into the
RMS system exceed the pre-development discharge, detailed design plans and
hydraulic calculations of any charges are to be submitted to the RMS for approval,
prior to the commencement of works.
Details should be forwarded to:
Sydney Asset Management
Roads and Maritime Services
PO BOX 973 Parramatta CBD 2124
H. The layout of the proposed car parking areas associated with the subject
development (including, driveways, grades, turn paths, sight distance requirements,
aisle widths , aisle lengths, and parking bay dimensions) should be in accordance
with AS 2890.1- 2004.
I. The proposed development should be designed such that traffic noise from adjacent
public roads is mitigated by durable materials and comply with requirements of
Clause 102 - (impact of road noise or vibration on non-road development) of State
Environmental Planning Policy (Infrastructure) 2007.
J. All vehicles are to enter and leave the site in a forward direction.
K. The required sight lines to pedestrians or other vehicles in or around the car park or
entrance are not to be compromised by landscaping, signage, fencing or display
materials.
L. All works associated with the proposed development are to be at no cost to the RMS.
5. Provision of Parking Spaces
The development is required to be provided with 172 off-street car parking spaces.
These car parking spaces shall be available for off street parking at all times.
6. Separate application for signs
A separate application is to be submitted to, and approved by, Council prior to the
erection of any advertisements or advertising structures.
7. Construction Certificate
Prior to construction of the approved development, it is necessary to obtain a
Construction Certificate. A Construction Certificate may be issued by Council or an
Accredited Certifier. Plans submitted with the Construction Certificate are to be amended
to incorporate the conditions of the Development Consent.
8. Building Work to be in Accordance with BCA
All building work must be carried out in accordance with the provisions of the Building
Code of Australia.
9. Tree Removal
Approval is granted for the removal of ten (10) trees as nominated for removal in the
Arboricultural Impact Assessment prepared by Redgum Horticulture dated 19th February
2014.
All other trees are to remain and are to be protected during all works. Suitable
replacement trees are to be planted upon completion of construction.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
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held on 24 February 2015
10. Property Numbering
The responsibility for property numbering is vested solely in Council.
Based on recently revised NSW Addressing Policy, the amended property addresses for
this development are as follows:
Units G01 – G04/28 Adelphi Street Rouse Hill (Ground Floor)
Units G05 – G11/2 Aberdour Avenue Rouse Hill (Ground Floor)
Units 101 – 122/2 Aberdour Avenue Rouse Hill (First Floor)
Units 201 – 222/2 Aberdour Avenue Rouse Hill (Second Floor)
Please refer to approved numbering plan. These numbers, unless otherwise approved by
Council in writing, are to be displayed clearly on all door entrances.
Mail boxes are to be in a single bank for all units with the exception of G01-G04.
Separate mail boxes are to be installed in Adelphi Street at unit entrances for Units G01-
G04.
Clear and accurate external directional signage is to be erected on site at driveway entry
points and on buildings. Unit numbering signage is also required on all stairway access
doors and lobby entry doors. It is essential that all numbering signage throughout the
complex is clear to assist emergency service providers locate a destination with ease and
speed.
11. Planting Requirements
To maintain the treed environment of the Shire (15) advanced (45 litres) replacement
trees from the following list are to be planted elsewhere within the property.
Elaeocarpus reticulatus Blueberry Ash
Tristaniopsis laurina Water Gum
Eucalyptus haemastoma Scribbly gum
All trees planted as part of the approved landscape plan are to be minimum 45 litre pot
size. All shrubs planted as part of the approved landscape plan are to be minimum
200mm pot size. Groundcovers are to be planted at 5/m2.
12. Street Trees
Street trees must be provided for the section of Windsor Road, Adelphi Street and
Aberdour Avenue within or fronting the development site spaced between 7m and 10m
apart and with a minimum of one tree per lot frontage. The location of street trees must
be considerate of driveways, services, drainage pits and sight lines at intersections. The
species and size of street trees must comply with the requirements of Council. Details
demonstrating compliance with the above must be submitted for approval before any
street trees are planted.
A performance/ maintenance bond is required to be submitted to Council once the street
trees are planted. The bond will be held for one year and may be extended if
replacement street trees are required to be planted. The bond is refundable upon written
application to Council. Alternatively, street trees can be planted by Council subject to
payment of the applicable fee as per Council’s Schedule of Fees and Charges.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 9 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
13. Adherence to Waste Management Plan
All requirements of the Waste Management Plan submitted as part of the Development
Application and dated 17 February 2014 must be implemented during the construction
and demolition stages of the development. The information submitted can change
provided that the same or a greater level of reuse and recycling is achieved as detailed
in the plan. Any waste material removed from the site is to be transported in accordance
with the requirements of the Protection of the Environment Operations Act (1997) and
only to place that can lawfully be used as a waste facility. Receipts of all waste/recycling
tipping must be kept on site at all times and produced in a legible form to any authorised
officer of the Council who asks to see them.
14. Management of Construction and/ or Demolition Waste
Waste materials must be appropriately stored and secured within a designated waste
area onsite at all times, prior to its reuse onsite or being sent offsite. This includes waste
materials such as paper and containers which must not litter the site or leave the site
onto neighbouring public or private property. A separate dedicated bin must be provided
onsite by the builder for the disposal of waste materials such as paper, containers and
food scraps generated by all workers. Building waste containers are not permitted to be
placed on public property at any time unless a separate application is approved by
Council to locate a building waste container in a public place. Any material moved offsite
is to be transported in accordance with the requirements of the Protection of the
Environment Operations Act 1997 and only to a place that can lawfully be used as a
waste facility. The separation and recycling of the following waste materials is required:
metals, timber, masonry products and clean waste plasterboard. This can be achieved by
source separation onsite, that is, a bin for metal waste, a bin for timber, a bin for bricks
and so on. Alternatively, mixed waste may be stored in one or more bins and sent to a
waste contractor or transfer/ sorting station that will sort the waste on their premises for
recycling. Receipts of all waste/ recycling tipping must be kept onsite at all times and
produced in a legible form to any authorised officer of the Council who asks to see them.
15. Commencement of Domestic Waste Service
The building owner or manager must ensure to arrange the commencement of a
domestic waste service for the residential component of the development with Council no
later than two days after occupancy of the development and no earlier than two days
prior to occupancy of the development. The building owner or manager must notify
Council by telephoning (02) 9843 0310. All requirements of The Hills Shire Council
domestic waste collection service must be complied with at all times.
16. Construction of Bin Room
Residential
All work involving construction of the residential bin room shall comply with the
requirements of The Hills Shire Council Bin Storage Design Specifications, and in addition
to, the room is required to be adequately ventilated (mechanically), contain a light and
have roller shutter doors installed in the clear wall openings (excluding the resident
access door) with a minimum clear floor width of 1.5m. Storage facility is to be provided
for a minimum of nine (9) 660 litre bulk bins and twenty-four (24) 240 litre mobile bins.
Commercial
All work involving construction of the commercial bin rooms shall comply with the
requirements of The Hills Shire Council Commercial/Industrial Waste Storage Area
Specifications, and in addition to, the rooms are required to be adequately ventilated
(mechanically or naturally) so that odour emissions do not cause offensive odour as
defined by the Protection of the Environment Operations 1997.
17. Waste Servicing Height Requirements
All areas shown in the manoeuvring plan for the waste vehicle are to have a clear
headroom of no less than 3.6m. Areas where the clear headroom is less than 3.6m must
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
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have flexible striker bars and warning signs as per AS2890.1 to warn waste service
operators of the low headroom area.
18. Provision of No Parking Signs
Provide 24 metres of No Parking 6:00am to 12:00pm Thursday at the 240 litre bin
collection area, consistent with the plan entitled ground floor level prepared by Architex
and dated 17 February 2014 (Drawing No. DA03 Issue A), at Adelphi Street. This
collection area is for bins supplied by Council only and all commercial bins are required
to be serviced from the loading dock.
19. Recycled Water
The subject site must be connected to Sydney Water’s Rouse Hill Recycled Water
Scheme, unless written evidence from Sydney Water is submitted advising that this
service is not available.
20. Water Sensitive Urban Design Handover Process
An operations and maintenance plan must be prepared for all WSUD proposals. The
operations and maintenance plan must include:
a) The location and type of each WSUD element, including details of its operation and
design;
b) A brief description of the catchment characteristics, such as land uses, areas etc;
c) Estimated pollutant types, loads and indicative sources;
d) Intended maintenance responsibility, Council, landowner etc;
e) Inspection method and estimated frequency;
f) Adopted design cleaning/ maintenance frequency;
g) Estimate life-cycle costs;
h) Site access details, including confirmation of legal access, access limitations etc;
i) Access details for WSUD measure, such as covers, locks, traffic control requirements
etc;
j) Description of optimum cleaning method and alternatives, including equipment and
personnel requirements;
k) Landscape and weed control requirements, noting that intensive initial planting is
required upfront to reduce the requirement for active weed removal;
l) A work method statement;
m) A standard inspection and cleaning form.
All constructed WSUD elements within public areas, being roads or drainage reserves,
are to be transferred to Council at the end of the project. The following is required in
order to facilitate this handover process:
n) The developer will be responsible for the maintenance of the item for a defined
maintenance period agreed to by Council. For example, the consultation draft
document entitled Managing Urban Stormwater: Urban Design prepared by the
SMCMA and the then NSW DECCW suggests that the developer maintain WSUD
elements within a subdivision until a given proportion of the dwellings on the lots
created, say 80%, are erected and occupied.
o) The operations and maintenance plan for this element (above) is submitted to
Council for review/ revision and subsequent approval.
p) Council staff inspects the WSUD measure to confirm that it is being maintained in
accordance with the approved maintenance plan.
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q) A whole of life assessment is provided for the WSUD measure which is based upon
the expenses incurred during the maintenance period, and documentation is provided
to confirm these expenses.
r) WAE drawings and any required engineering certifications are provided to Council.
s) Where water quality monitoring has been determined by Council as being required,
monitoring results must be submitted to Council for review.
t) Details of all incidents including OHS incidents, public safety, WSUD performance and
complaints received should be provided.
If Council determines that the WSUD measure is not complying with the conditions of
this approval or monitoring identifies that it is not performing as anticipated, Council
may request that alterations be made to the WSUD element prior to transfer.
For the purposes of complying with the above a WSUD treatment system is considered
to include all functional elements of the system as well as any landscaped areas directly
surrounding the system.
21. Road Opening Permit
Should the subdivision/ development necessitate the installation or upgrading of utility
services or any other works on Council land beyond the immediate road frontage of the
development site and these works are not covered by a Construction Certificate issued
by Council under this consent then a separate road opening permit must be applied for
and the works inspected by Council’s Maintenance Services team.
The contractor is responsible for instructing sub-contractors or service authority
providers of this requirement. Contact Council’s Construction Engineer if it is unclear
whether a separate road opening permit is required.
22. Protection of Public Infrastructure
Council must be notified of any damage to public infrastructure caused by the
development. Adequate protection must be provided prior to work commencing and
maintained during building operations. Any damage caused must be made good, to the
satisfaction of Council, before an Occupation Certificate can be issued. Public
infrastructure includes the road pavement, kerb and gutter, concrete footpaths, drainage
structures, utilities and landscaping fronting the site.
23. Vehicular Access and Parking
The formation, surfacing and drainage of all driveways, parking modules, circulation
roadways and ramps are required, with their design and construction complying with:
a) AS/ NZS 2890.1
b) AS/ NZS 2890.6
c) AS 2890.2
d) Council’s DCP Part C Section 1 – Parking
e) Council’s Driveway Specifications
Where conflict exists the Australian Standard must be used.
The following must be provided:
i. All driveways and car parking areas must be prominently and permanently line
marked, signposted and maintained to ensure entry and exit is in a forward
direction at all times and that parking and traffic circulation is appropriately
controlled.
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ii. All driveways and car parking areas must be separated from landscaped areas by
a low level concrete kerb or wall.
iii. All driveways and car parking areas must be concrete or bitumen. The design
must consider the largest design service vehicle expected to enter the site. In
rural areas, all driveways and car parking areas must provide for a formed all
weather finish.
iv. All driveways and car parking areas must be graded, collected and drained by pits
and pipes to a suitable point of legal discharge.
24. Gutter and Footpath Crossing Application
Each driveway requires the lodgement of a separate gutter and footpath crossing
application, accompanied by the applicable fee as per Council’s Schedule of Fees and
Charges.
25. Acoustic Requirements
The recommendations of the Acoustic Assessment and Report prepared by Acoustic
Logic, referenced as 20140149.4/1209A/RO/JD, dated 12 September 2014 and
submitted as part of the Development Application are to be implemented as part of this
approval. In particular:
i. the recommendations for window and door glazing contained within section 4.3,
ii. the ventilation requirements recommended in Section 4.3.3,
iii. the recommended building treatments listed in Section 5.4, 5.6.2 and 5.7; and
iv. a construction noise and vibration management plan in accordance with the
recommendations of section 5.8 of the acoustic report.
26. Contamination Assessment and Site Remediation
The recommendations of the Phase I Preliminary Site Contamination Investigation
prepared by GETEX Pty Limited, referenced as 8070.01.PSCA, dated 12 March 2014 and
submitted as part of the Development Application are to be implemented as part of this
approval. In particular: the recommendations for a Phase II Contamination Investigation
contained within Section 9 of the report.
Any new information, that may come to light during construction works, which has the
potential to alter previous conclusions about site contamination, shall be immediately
notified to Council’s Manager – Environment and Health.
27. Demolition Inspections and Notification
Before demolition works commence, a pre-demolition inspection must be arranged with
Council’s Development Certification team. All conditions required to be addressed before
works commence must be satisfied. Once demolition works are complete, a post
demolition inspection must be arranged with Council’s Development Certification team.
Both Council and any adjoining properties must be notified in writing five days before
demolition works commence.
PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE
28. Section 94 Contribution
The following monetary contributions must be paid to Council in accordance with Section
94 of the Environmental Planning and Assessment Act, 1979, to provide for the
increased demand for public amenities and services resulting from the development.
Payments comprise of the following:-
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The contributions above are applicable at the time this consent was issued. Please be
aware that Section 94 contributions are updated quarterly.
Prior to payment of the above contributions, the applicant is advised to contact Council’s
Development Contributions Officer on 9843 0268. Payment must be made by cheque or
credit/debit card. Cash payments will not be accepted.
This condition has been imposed in accordance with Contributions Plan No 8.
Council’s Contributions Plans can be viewed at www.thehills.nsw.gov.au or a copy may
be inspected or purchased at Council’s Administration Centre.
29. Internal Pavement Structural Design Certification
Prior to a Construction Certificate being issued, a Certified Practicing Engineer (CPEng)
must submit a letter to Council confirming the structural adequacy of the internal
pavement design. The pavement design must be adequate to withstand the loads
imposed by a loaded heavy rigid waste collection vehicle (i.e. 28 tonne axe load) from
the boundary to the waste collection point including any manoeuvring areas.
30. Bank Guarantee Requirements
Any bank guarantee submitted in lieu of a cash bond must comply with the following:
a) Have no expiry date;
b) Be sent to Council direct from the bank;
c) Reference the development application, condition and matter to which it relates;
d) The amount must match that required to be paid;
e) If a single bank guarantee is used for multiple bonds, it must be itemised.
f) Should Council need to uplift the bank guarantee, notice in writing will be
forwarded to the applicant 14 days beforehand.
31. Stormwater Pump/ Basement Car Park Requirements
The stormwater pump-out system must provide for the following:
a) A holding tank sized to store the runoff from a 12 hour, 1 in 100 year design storm
event;
b) An alternating two pump system capable of emptying the holding tank at either the
Permissible Site Discharge rate or the rate of inflow for a five hour, 1 in 5 year design
storm event, whichever is lower;
c) An alarm system to alert a pump failure;
d) 100mm freeboard to all nearby parking spaces;
e) The system must be connected to the Onsite Stormwater Detention system before
being discharged to the street along with the remaining site runoff, under gravity.
All plans, calculations, hydraulic details and manufacturer specifications for the pump
must be submitted with certification from the designer confirming compliance with the
above requirements.
1br per Unit 2br per Unit 3br per Unit 1 Bedroom: 22 Bedroom:
44
3 Bedroom:
2Sum of Units
Total Section
94Open Space - Land 3,553.01$ 5,739.47$ 7,379.32$ 7,106.02$ 252,536.68$ 14,758.64$ 274,401.34$ 274,401.34$
Open Space - Capital 1,461.34$ 2,360.62$ 3,035.08$ 2,922.68$ 103,867.28$ 6,070.16$ 112,860.12$ 112,860.12$
Community Facilities - Land 76.56$ 123.68$ 159.02$ 153.12$ 5,441.92$ 318.04$ 5,913.08$ 5,913.08$
Community Facilities - Capital 662.84$ 1,070.75$ 1,376.67$ 1,325.68$ 47,113.00$ 2,753.34$ 51,192.02$ 51,192.02$
Studies and Administration 101.93$ 164.65$ 211.70$ 203.86$ 7,244.60$ 423.40$ 7,871.86$ 7,871.86$
Roadworks - Land 585.41$ 945.66$ 1,215.85$ 1,170.82$ 41,609.04$ 2,431.70$ 45,211.56$ 45,211.56$
Roadworks - Capital 1,391.80$ 2,248.29$ 2,890.66$ 2,783.60$ 98,924.76$ 5,781.32$ 107,489.68$ 107,489.68$
Total 7,832.89$ 12,653.12$ 16,268.30$ 15,665.78$ 556,737.28$ 32,536.60$ 604,939.66$ 604,939.66$
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32. Draft Legal Documents
Where an encumbrance on title is required to be created as part of this consent, draft
copies of all legal documents must be submitted to Council for checking before a
Construction Certificate is issued.
33. Security Bond – Road Pavement and Public Asset Protection
In accordance with Section 80A(6)(a) of the Environmental Planning and Assessment Act
1979, a security bond of $136,000 is required to be submitted to Council to guarantee
the protection of the road pavement and other public assets in the vicinity of the site
during construction works. The above amount is calculated at the rate of $85.00 per
square metre based on the public road frontage of the subject site on either side (200m)
multiplied by the width of the road (8m).
The bond must be lodged with Council before a Construction Certificate is issued.
The bond is refundable upon written application to Council and is subject to all work
being restored to Council’s satisfaction. Should the cost of restoring any damage exceed
the value of the bond, Council will undertake the works and issue an invoice for the
recovery of these costs.
34. Security Bond – External Works
In accordance with Section 80A(6)(b) of the Environmental Planning and Assessment Act
1979, a security bond is required to be submitted to Council to guarantee the
construction, completion and performance of all works external to the site. The bonded
amount must be based on 150% of the tendered value of providing all such works. The
minimum bond amount is $10,000.00. The bond amount must be confirmed with Council
prior to payment.
The bond must be lodged with Council before a Construction Certificate is issued.
The bond is refundable upon written application to Council and is subject to all work
being completed to Council’s satisfaction.
35. Engineering Works and Design
The design and construction of the engineering works listed below must be provided for
in accordance with the following documents and requirements:
a) Council’s Design Guidelines Subdivisions/ Developments
b) Council’s Works Specifications Subdivisions/ Developments
Variation from these documents can only be approved by Council’s Manager –
Subdivision and Development Certification.
Engineering works can be classified as either “subdivision works” or “building works” as
categorised below:
1. Works within an existing or proposed public road, or works within an existing or
proposed public reserve. These works can only be approved, inspected and certified
by Council in accordance with the Roads Act 1993 and the Local Government Act
1993 respectively. For Council to issue this approval the following must be provided:
a) A completed application form.
b) An electronic copy of the design plans and accompanying documentation.
c) Payment of the applicable application and inspection fees.
d) Payment of any required security bonds.
2. Works within the development site, or an adjoining private property, that relates to
existing or proposed Council infrastructure assets, such as the laying of a
stormwater pipeline or the formation of an overland flow path within a public
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drainage easement. These works can only be approved, inspected and certified by
Council because Council will have an ongoing risk exposure and management/
maintenance liability with respect to these assets once completed.
A “compliance certificate” as per Section 109(1)(a)(ii) of the Environmental Planning
and Assessment Act 1979 can be issued certifying that the detailed design for these
works complies with the requirements listed and the above documents. This
“compliance certificate” can be issued by Council’s Manager – Subdivision and
Development Certification and not a private certifier, as discussed. Once approved,
the works must be carried out under the supervision of Council’s Construction
Engineer in accordance with the terms attached to the issued “compliance
certificate”. Post construction, a further “compliance certificate” as per Section
109(1)(a)(i) of the Environmental Planning and Assessment Act 1979 can be issued
certifying that the as-built infrastructure and associated works have been carried out
to the satisfaction of Council’s Construction Engineer. Alternatively, these works can
be incorporated into any construction approval granted under category (1) above.
3. Works within the development site, or adjoining private properties, that do not
relate to existing or proposed Council infrastructure assets, such as water sensitive
urban design elements or inter-allotment drainage pipelines. Such works can be
approved, inspected and certified by either Council or a private certifier, so long as
the private certifier is accredited to do so.
This certification must be included with the documentation approved as part of any
Construction Certificate. The designer of the engineering works must be qualified,
experienced and have speciality knowledge in the relevant field of work.
The following engineering works are required:
i. Partial Width Road Reconstruction
The partial width reconstruction of the existing roads listed below is required, including
any necessary service adjustments and ancillary work required to make the construction
effective:
Road Name: Formation:
(Footpath/ Carriageway/ Footpath) (m)
Aberdour Avenue Road Type:
DCP Access Street
3.5m/ 8.5m/ 3.5m (Total 15.5m)
Pavement Design:
Access/ Local Road (Design Guidelines Section 3.12)
The pavement design must accommodate Council’s roundabout design.
Where partial width reconstruction exists opposite, the completed road must comply with
the overall requirements outlined in the table above. This new road pavement must
transition into the existing road pavement opposite to provide for a total minimum
carriageway width as per the appropriate DCP road type, which may require additional
pavement reconstruction.
Any requirements relating to partial width road reconstruction from the relevant section
of Council’s DCP must also be complied with. All works must be carried out in accordance
with the submitted traffic safety statement.
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ii. Footpath Verge Formation
The grading, trimming, topsoiling and turfing of the footpath verge fronting the
development site is required to ensure a gradient between 2% and 4% falling from the
boundary to the top of kerb is provided. This work must include the construction of any
retaining walls necessary to ensure complying grades within the footpath verge area. All
retaining walls and associated footings must be contained wholly within the subject site.
Any necessary adjustment or relocation of services is also required, to the requirements
of the relevant service authority. All service pits and lids must match the finished surface
level.
iii. Gutter Crossings
Gutter crossings to the development site are required.
iv. Disused Layback/ Driveway Removal
All disused laybacks and driveways must be removed and replaced with full kerb and
gutter together with the restoration and turfing of the adjoining footpath verge area.
v. Service Conduits
Service conduits to the site laid in strict accordance with the relevant service authority’s
requirements, are required. Services must be shown on the engineering drawings.
vi. Earthworks/ Site Regrading
Earthworks are limited to that shown on the approved plans. Where earthworks are not
shown on the approved plan the topsoil within lots must not be disturbed.
vii. Stormwater Drainage – Pipe Extension
A new kerb inlet pit must be provided in Adelphi Street fronting the site and the street
drainage extended from the existing pit downstream. The pipe extension must be
located under the existing kerb requiring the removal and reconstruction of the kerb and
gutter and road shoulder. As part of the Construction Certification engineering drawings,
sufficient calculations are to be provided to show that the additional stormwater
discharging to the existing public stormwater infrastructure can be accommodated.
viii. Water Sensitive Urban Design Elements
Water sensitive urban design elements, consisting of rainwater re-use and gross
pollutant pits, are to be located generally in accordance with the plans and information
submitted with the application.
Detailed plans for the water sensitive urban design elements must be submitted for
approval. The detailed plans must be suitable for construction, and include detailed and
representative longitudinal and cross sections of the proposed infrastructure. The design
must be accompanied, informed and supported by detailed water quality and quantity
modelling. The modelling must demonstrate a reduction in annual average pollution
export loads from the development site in line with the following environmental targets:
- 90% reduction in the annual average load of gross pollutants
- 85% reduction in the annual average load of total suspended solids
- 65% reduction in the annual average load of total phosphorous
- 45% reduction in the annual average load of total nitrogen
All model parameters and data outputs are to be provided.
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These elements must be designed and constructed in accordance with best practice
water sensitive urban design techniques and guidelines. Such guidelines include, but are
not limited to, the following:
- Water Sensitive Urban Design – Technical Guidelines for Western Sydney, 2004,
http://www.wsud.org/tools-resources/index.html
- Australian Runoff Quality – A Guide to Water Sensitive Urban Design, 2005,
http://www.ncwe.org.au/arq/
36. Phase 2 Detailed Contamination Assessment
A Phase 2 Detailed Contamination Assessment prepared by a suitably qualified
environmental consultant is required to be submitted to Council’s Manager –
Environment and Health, to satisfy the requirements of the SEPP 55. Furthermore, the
aim of the Phase 2 Detailed Contamination Assessment is to also provide comprehensive
information on:
i. Issues raised in the Phase 1 Preliminary Contamination Investigation
prepared by Getex, with report number 8070.01.PSCA, and dated 12
March 2014;
ii. The type, extent and level of contamination (if any);
iii. Potential contaminant dispersal (if any);
iv. Potential effects of contaminants (if any) on human health and then the
environment; and
v. The adequacy and completeness of all information available to be used in
further decision making.
If a recommendation of the Phase 2 Contamination Assessment requires a Remedial
Action Plan (RAP), it is to provide details for remediation and validation. The RAP is to be
provided to Council’s Manager – Environment and Health for review. If in the opinion of
Council’s Manger – Environment and Health, the site conditions are of concern a Site
Audit Statement prepared under the NSW Site Auditor Scheme may be required.
Following remediation, in accordance with the RAP, site validation is to be undertaken to
ensure the success of remediation. A Site Validation Report is required to be submitted
to Council’s Manager – Environment and Health for review and approval.
37. Acoustic Treatment to Childcare Centre
An appropriately qualified acoustic consultant shall be engaged to certify that the design
of the childcare centre, specifically:
the Cot Room and Indoor Play Rooms, have had the glazing requirements
specified on the plans as per Appendix 2 of the DA Acoustic Assessment,
prepared by Acoustic Logic, with document number 20140149.4/1209A/RO/JD,
and dated 12 September 2014; and
fencing assigned to the Outdoor Play Areas a minimum of 1.8m high and
specified as plexiglass, surrounding the perimeter of the external play areas,
with no gaps between the panels and no gap at the bottom.
38. Mechanical Plant Certification of Acoustic Compliance
An appropriately qualified acoustic consultant shall certify in a written statement
submitted to Council’s Manager – Environment and Health that the selected location and
operation of the mechanical plant, air-conditioning condensers, roof top or other external
base building ventilation, and fans, will comply with noise emission criteria as set out in
the DA Acoustic Assessment, prepared by Acoustic Logic, with document number
20140149.4/1209A/RO/JD, and dated 12 September 2014. Details of acoustic
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treatments that are included in the plans, such as noise screens, enclosures, in-duct
treatments (silencers/lined ducting or similar) shall also be described and certified.
The acoustic consultant shall also certify that the location and design of the mechanical
plant, air-conditioning condensers, roof top or other external base building ventilation,
and fans does ensure that the plant noise level at the Outdoor Play Area of the Childcare
Centre does not exceed 55 dB(A), consistent with EPA guidelines for recreation areas.
39. Notice of Requirements
The submission of documentary evidence to the Certifying Authority, including a Notice
of Requirements, from Sydney Water Corporation confirming that satisfactory
arrangements have been made for the provision of water and sewerage facilities.
Following an application a “Notice of Requirements” will advise of water and sewer
infrastructure to be built and charges to be paid. Please make early contact with the Co-
ordinator, since building of water / sewer extensions can be time consuming and may
impact on other services and building, driveway and landscape design.
40. Design Verification
Prior to the release of the Construction Certificate design verification is required from a
qualified designer to confirm the development is in accordance with the approved plans
and details and continues to satisfy the design quality principles in SEPP65.
41. Photographic record
A photographic record is to be made of the cottage and is to be submitted to the
satisfaction of Council’s Heritage Staff prior to the commencement of works in
accordance with: -
"Photographic Recording of Heritage Items Using Film or Digital Capture" (Heritage
Office, 2006); and
“How to prepare archival records of heritage items” (Department of Planning and
Heritage Council of NSW, 1998).
The record is to include as a minimum:
i. A location plan (including place and date of photographic record);
ii. Site plan to scale;
iii. Floor plan to scale;
iv. Colour, and black and white digital photographs, clearly labelled and cross
referenced to base plans.
Images are to show views of all elevations, internal spaces and the surrounding setting.
PRIOR TO WORK COMMENCING ON THE SITE
42. Principal Certifying Authority
A sign is to be erected in accordance with Clause 98 A (2) of the Environmental Planning
and Assessment Regulations 2000.
43. Builder and PCA Details Required
Notification in writing of the builder’s name, address, telephone and fax numbers to be
submitted to the Principal Certifying Authority prior to work commencing.
Two days before work commences, Council shall be notified of the Principal Certifying
Authority in accordance with the Regulations.
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44. Management of Building Sites – Builder’s Details
The erection of suitable fencing or other measures to restrict public access to the site
and building works, materials or equipment when the building work is not in progress or
the site is otherwise unoccupied.
The erection of a sign, in a prominent position, stating that unauthorised entry to the
site is not permitted and giving an after hours contact name and telephone number. In
the case of a privately certified development, the name and contact number of the
Principal Certifying Authority.
45. Consultation with Service Authorities
Applicants are advised to consult with Telstra, NBN Co and Australia Post regarding the
installation of telephone conduits, broadband connections and letterboxes as required.
Unimpeded access must be available to the electricity supply authority, during and after
building, to the electricity meters and metering equipment.
The building plans must be submitted to the appropriate Sydney Water office to
determine whether the development will affect Sydney Water’s sewer and water mains,
stormwater drains and/or easements. If the development complies with Sydney Water’s
requirements, the building plans will be stamped indicating that no further requirements
are necessary.
46. Tree Protection Fencing and Signage
Prior to any works commencing on site Tree Protection Fencing must be in place around
trees or groups of trees nominated for retention. In order of precedence the location of
fencing shall be a) As per Tree Protection Plan as per Arborist report for project or b)
Tree Protection Zone (TPZ) as calculated under AS4970 (2009) Protection of trees on
development sites c) A minimum of 3m radius from trunk.
The erection of a minimum 1.8m chain-wire fence to delineate the TPZ is to stop the
following occurring:
Stockpiling of materials within TPZ
Placement of fill within TPZ
Parking of vehicles within the TPZ
Compaction of soil within the TPZ
Cement washout and other chemical or fuel contaminants within TPZ
Prior to any works commencing on site a Tree Protection Zone sign must be attached to
Tree Protection Fencing clearly indicating no access to area without authorisation from
the project arborist or site manager. There is an example of an appropriate sign on p16
AS4970 (2009) Protection of trees on development sites.
47. Trenching within Tree Protection Zone
Any trenching for installation of drainage, sewerage, irrigation or any other services shall
not occur within the Tree Protection Zone of trees identified for retention without prior
notification to Council (72 hours notice) or under supervision of a project arborist.
If supervision by a project arborist is selected, certification of supervision must be
provided to the Certifying Authority within 14 days of completion of trenching works.
48. Demolition Works and Asbestos Management
The demolition of any structure is to be carried out in accordance with the Occupational
Health and Safety Regulations 2001 Part 8 and AS 2601-2001. All vehicles transporting
demolition materials offsite are to have covered loads and are not to track any soil or
waste materials on the road. Should demolition works obstruct or inconvenience
pedestrian or vehicular traffic on adjoining public road or reserve, a separate application
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is to be made to Council to enclose the public place with a hoard or fence. All demolition
works involving the removal and disposal of asbestos must only be undertaken by a
licenced asbestos removalist who is licenced to carry out the work. Asbestos removal
must be carried out in accordance with the WorkCover, Environment Protection Authority
and Office of Environment and Heritage requirements. Asbestos to be disposed of must
only be transported to waste facilities licenced to accept asbestos. No asbestos products
are to be reused on the site.
49. Traffic Control Plan
A Traffic Control Plan is required to be prepared and submitted to Council for approval.
The person preparing the plan must have the relevant accreditation to do so. Where
amendments to the plan are required post approval, they must be submitted to Council
for further approval prior to being implemented.
A plan that includes full (detour) or partial (temporary traffic signals) width road closure
requires separate specific approval from Council. Sufficient time should be allowed for
this to occur.
50. Erection of Signage – Supervision of Work
In accordance with Clause 98A(2) of the Environmental Planning and Assessment
Regulations 2000, a sign is to be erected in a prominent position displaying the following
information:
a) The name, address and telephone number of the Principal Certifying Authority;
b) The name and telephone number (including after hours) of the person responsible for
carrying out the works;
c) That unauthorised entry to the work site is prohibited.
This signage must be maintained while the subdivision work is being carried out and
must be removed upon completion.
51. Adjoining Property Dilapidation Report
A dilapidation report must be prepared and submitted by a structural engineer recording
the condition of any dwelling or ancillary structures on No. 2-10 Hassett Place within the
likely zone of influence from any excavation, dewatering or construction induced
vibration.
52. Public Infrastructure Inventory Report
A public infrastructure inventory report must be prepared and submitted to Council
recording the condition of all public assets in the direct vicinity of the development site.
This includes, but is not limited to, the road fronting the site along with any access route
used by heavy vehicles. If uncertainty exists with respect to the necessary scope of this
report, it must be clarified with Council before works commence. The report must
include:
a) Planned construction access and delivery routes; and
b) Dated photographic evidence of the condition of all public assets.
53. Erosion and Sedimentation Controls
Erosion and sedimentation controls shall be in place prior to the commencement of site
works and maintained throughout construction activities, until the site is landscaped
and/or suitably revegetated. These requirements shall be in accordance with Managing
Urban Stormwater – Soils and Construction (Blue Book) produced by the NSW
Department of Housing.
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54. Stabilised Access Point
A stabilised all weather access point is to be provided prior to commencement of site
works, and maintained throughout construction activities until the site is stabilised. The
Stabilised access point is to be constructed in accordance with Managing Urban
Stormwater – Soils and Construction (Blue Book) produced by the NSW Department of
Housing.
55. Site Water Management Plan
A Site Water Management Plan is to be prepared. The plan shall be in accordance with
"Managing Urban Stormwater - Soils and Construction" (Blue Book) produced by the
NSW Department of Housing. The plan is to be kept on site at all times and made
available upon request.
DURING CONSTRUCTION
56. Hours of Work
Work on the project to be limited to the following hours: -
Monday to Saturday - 7.00am to 5.00pm;
No work to be carried out on Sunday or Public Holidays.
The builder/contractor shall be responsible to instruct and control sub-contractors
regarding the hours of work. Council will exercise its powers under the Protection of the
Environment Operations Act, in the event that the building operations cause noise to
emanate from the property on Sunday or Public Holidays or otherwise than between the
hours detailed above.
57. Standard of Works
All work must be carried out in accordance with Council’s Works Specification
Subdivisions/ Developments and must include any necessary works required to make the
construction effective. All works, including public utility relocation, must incur no cost to
Council.
58. Dust Control
The emission of dust must be controlled to minimise nuisance to the occupants of the
surrounding premises. In the absence of any alternative measures, the following
measures must be taken to control the emission of dust:
Dust screens must be erected around the perimeter of the site and be kept in good
repair for the duration of the construction work.
All dusty surfaces must be wet down and suppressed by means of a fine water
spray. Water used for dust suppression must not cause water pollution; and
All stockpiles of materials that are likely to generate dust must be kept damp of
covered.
59. Rock Breaking Noise
Upon receipt of a justified complaint in relation to noise pollution emanating from rock
breaking as part of the excavation and construction processes, rock breaking will be
restricted to between the hours of 9am to 3pm, Monday to Friday.
Details of noise mitigation measures and likely duration of the activity will also be
required to be submitted to Council’s Manager – Environment and Health within seven
(7) days of receiving notice from Council.
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60. Construction Noise
The emission of noise from the construction of the development shall comply with the
Interim Construction Noise Guideline published by the Department of Environment and
Climate Change (July 2009).
61. Documentation On Site
A copy of the development consent and stamped plans together with the following
documents shall be kept during construction.
Arborist Report
Waste Management Plan
Erosion and Sedimentation Control Plan
Traffic Control Plan
62. Compliance with BASIX Certificate
Under clause 97A of the Environmental Planning and Assessment Regulation 2000, it is a
condition of this Development Consent that all commitments listed in BASIX Certificate
No. 530757M_02 be complied with. Any subsequent version of this BASIX Certificate will
supersede all previous versions of the certificate.
A Section 96 Application may be required should the subsequent version of this BASIX
Certificate necessitate design changes to the development. However, a Section 96
Application will be required for a BASIX Certificate with a new number.
63. Compliance with Critical Stage Inspections and Other Inspections
Nominated by the Principal Certifying Authority
Section 109E(d) of the Act requires certain specific inspections (prescribed by Clause
162A of the Regulations) and known as “Critical Stage Inspections” to be carried out for
building work. Prior to permitting commencement of the work, your Principal Certifying
Authority is required to give notice of these inspections pursuant to Clause 103A of the
Regulations.
N.B. An Occupation Certificate cannot be issued and the building may not be able to be
used or occupied where any mandatory critical stage inspections or other inspections
required by the Principal Certifying Authority are not carried out.
Where Council is nominated as Principal Certifying Authority, notification of all
inspections required is provided with the Construction Certificate approval.
NOTE: You are advised that inspections may only be carried out by the PCA
unless by prior agreement of the PCA and subject to that person being an
accredited certifier.
64. European Sites or Relics
If, during the earthworks, any evidence of a European archaeological site or relic is
found, all works on the site are to cease and the Office of Environment and Heritage be
contacted immediately. All relics are to be retained in situ unless otherwise directed by
the Office of Environment and Heritage.
65. Aboriginal Archaeological Sites or Relics
If, during activities involving earthworks and soil disturbance, any evidence of an
Aboriginal archaeological site or relic is found, all works on the site are to cease and the
Office of Environment and Heritage must be notified immediately.
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PRIOR TO ISSUE OF AN OCCUPATION AND/OR SUBDIVISION CERTIFICATE
66. Landscaping Prior to Issue of Occupation Certificate
The landscaping of the site shall be carried out prior to issue of the Final Occupation
Certificate (within each stage if applicable) in accordance with the approved plan. All
landscaping is to be maintained at all times in accordance with BHDCP Part D, Section 3
– Landscaping and the approved landscape plan.
67. Internal Pavement Construction
Prior to an Occupation Certificate being issued, a Certified Practicing Engineer (CPEng)
must submit a letter to Council confirming that the internal pavement has been
constructed in accordance to the approved plans, and is suitable for use by a loaded
heavy rigid waste collection vehicle.
68. Final Inspection of Waste Storage Areas
Prior to an Occupation Certificate being issued, a final inspection of the residential and
commercial bin rooms including any associated area must be arranged by the Principal
Certifying Authority and must be undertaken by Council. This is to ensure compliance
with Council’s design specifications. The time for the inspection must be arranged with
Council at least 48 hours prior to the Principal Certifying Authority’s suggested
appointment time.
69. Waste and Recycling Collection Contract
Prior to an Occupation Certificate being issued, the building owner or manager must
ensure that there is a contract with a licenced contractor for the removal of all
commercial waste generated on site. Written evidence of a valid and current collection
contract must be held on site at all times and produced in a legible form to any
authorised officer of the Council who asks to see it.
70. Agreement for Onsite Waste Collection
Prior to an Occupation Certificate being issued, an Indemnity Agreement is to be
obtained from Council, completed, signed and two original copies returned to Council for
approval. This is to enable the onsite collection of waste from the development by
Council and its contractor.
71. Interpretive Signage
A permanent interpretive sign shall be affixed to the front boundary wall (visible from
the public footpath reservation) along the Windsor Road frontage or in a location to be
agreed with Council’s Heritage Staff. As a minimum the sign shall consist of a 400 x 600
permanently affixed metal panel and shall provide a brief history of the cottage and
property, its ownership, and include a historical photograph. The content of the signage
is to be prepared with assistance from a conservation architect and the local historical
society. The draft signage and proposed location is to be submitted for the endorsement
of Council’s Heritage Staff prior to the issue of an occupation certificate.
72. Kellyville/ Rouse Hill Release Area – Regional Transport Infrastructure
Contribution
Before a Subdivision Certificate is issued, the applicant must submit to Council written
evidence from the NSW Roads and Maritime Services certifying that satisfactory
arrangements have been made with respect to a contribution towards regional transport
infrastructure.
73. Works as Executed Plans
Works as executed (WAE) plans prepared by a suitably qualified engineer or registered
surveyor must be submitted to Council when the subdivision works are completed. The
WAE plans must be prepared in accordance with Council’s Design Guidelines
Subdivisions/ Developments.
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The plans must be accompanied by pavement density results, pavement certification,
concrete core test results, site fill results, structural certification, CCTV recording,
signage details and a public asset creation summary, where relevant.
74. Performance/ Maintenance Security Bond
A performance/ maintenance bond of 5% of the total cost of the subdivision works is
required to be submitted to Council. The bond will be held for a minimum defect liability
period of one year and may be extended to allow for the completion of necessary
maintenance or in the case of outstanding/ bonded works. The minimum bond amount is
$5,000.00. The bond is refundable upon written application to Council and is subject to a
final inspection.
75. Confirmation of Pipe Locations
A letter from a registered surveyor must be provided with the WAE plans certifying that
all pipes and drainage structures are located within the proposed drainage easements.
76. Removal of Sediment and Erosion Control Measures
Where the sediment and erosion control measures are required to be retained post
construction to allow the site to establish, as directed by Council’s Construction Engineer,
a $5,000.00 bond must be submitted to ensure their eventual removal, along with any
collected debris.
77. Section 73 Compliance Certificate
A Section 73 Compliance Certificate issued under the Sydney Water Act 1994 must be
obtained from Sydney Water confirming satisfactory arrangements have been made for
the provision of water and sewer services. Application must be made through an
authorised Water Servicing Coordinator. The certificate must refer to this development
consent and all of the lots created.
Sydney Water’s guidelines provide for assumed concurrence for the strata subdivision of
a development approved by an earlier consent covered by a compliance certificate.
78. Provision of Electrical Services
Submission of a notification of arrangement certificate confirming satisfactory
arrangements have been made for the provision of electrical services. This must include
the under-grounding of the existing electrical services fronting the site and removal of all
redundant poles and cables, unless otherwise approved by Council in writing. The
certificate must refer to this development consent and all of the lots created.
79. Provision of Telecommunication Services
Submission of a telecommunications infrastructure provisioning confirmation certificate
issued by the relevant telecommunications provider authorised under the
Telecommunications Act, or a design compliance certificate and an as-built compliance
certificate from the company engaged to design and construct the pit and pipe
infrastructure, confirming satisfactory arrangements have been made for the provision,
or relocation, of telecommunication services including telecommunications cables and
associated infrastructure. This must include the under-grounding of the existing
telecommunication services fronting the site and removal of all redundant poles and
cables, unless otherwise approved by Council in writing. The certificate must refer to this
development consent and all of the lots created.
80. Stormwater CCTV Recording
All piped stormwater drainage systems and ancillary structures which will become public
assets must be inspected by CCTV. A copy of the actual recording must be submitted
electronically for checking.
81. Public Asset Creation Summary
A public asset creation summary must be submitted with the WAE plans. A template is
available on Council’s website.
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82. Adjoining Property Dilapidation Report Post Construction
Before a Subdivision Certificate is issued, an updated dilapidation report must be
prepared and submitted to Council. The updated report must identify any damage to
adjoining properties and the means of rectification for the approval of Council.
83. Completion of Engineering Works
An Occupation Certificate must not be issued prior to the completion of all engineering
works covered by this consent, in accordance with this consent.
84. Public Infrastructure Inventory Report - Post Construction
Before an Occupation Certificate is issued, an updated public infrastructure inventory
report must be prepared and submitted to Council. The updated report must identify any
damage to public assets and the means of rectification for the approval of Council.
85. Creation of Restrictions / Positive Covenants
Before an Occupation Certificate is issued the following restrictions/ positive covenants
must be registered on the title of the subject site via a request document, Section 88B
instrument associated with a plan or the like. Council’s standard recitals must be used.
i. Restriction – Restricted Access
The subject site must be burdened with a restriction precluding access to Windsor Road
using the “restricted access” terms included in the standard recitals.
ii. Restriction/ Positive Covenant – Water Sensitive Urban Design
The subject site must be burdened with a positive covenant that refers to the WSUD
elements referred to earlier in this consent using the “water sensitive urban design
elements” terms included in the standard recitals.
iii. Positive Covenant – Stormwater Pump
The subject site must be burdened with a restriction and a positive using the “basement
stormwater pump system” terms included in the standard recitals.
86. Water Sensitive Urban Design Certification
An Occupation Certificate must not be issued prior to the completion of the WSUD
elements conditioned earlier in this consent. The following documentation must be
submitted in order to obtain an Occupation Certificate:
a) WAE drawings and any required engineering certifications;
b) Records of inspections;
c) An approved operations and maintenance plan; and
d) A certificate of structural adequacy from a suitably qualified structural engineer
verifying that any structural element of the WSUD system are structurally adequate
and capable of withstanding all loads likely to be imposed on them during their
lifetime.
Where Council is not the PCA a copy of the above documentation must be submitted to
Council.
87. Childcare Centre Food Premises Registration requirements
Occupation of the premises shall not occur until:
a) The food business is registered with Council by completing and submitting the
Registration of Food Business form available from Council’s website; and
b) Notification to the NSW Food Authority under Food Safety Standard 3.2.2 Division 2
Section 4 Notification is completed. This requirement is to be met by notifying via
website www.foodnotify.nsw.gov.au
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Evidence of notification is to be submitted to Council prior to commencement of
business.
88. Childcare Centre Kitchen Final Inspection
Prior to the issuing of an Occupation Certificate, the food preparation area within the
Childcare Centre shall be inspected by an Authorised Officer of The Hills Shire Council
under the Food Act 2003, to determine compliance with the Food Act 2003, Food Safety
Standards and Australian Standard 4674:2004: Design Construction and Fit-out of Food
Premises.
89. Occupational Hygienist Report for Asbestos Removal
On completion of the asbestos removal works an Occupational Hygienist shall provide
documentation in the form of an asbestos clearance certificate.
90. Noise Management Plan
A noise management plan is required to be prepared and submitted to Council’s Manager
– Environment and Health prior to the issue of an Occupation Certificate. The noise
management plan shall address all activities likely to cause noise from the childcare
centre and proposed actions to be taken to alleviate any offensive noise.
91. Design Verification Certificate
Prior to the release of the Occupation Certificate design verification is required form a
qualified designer to confirm that the development has been constructed in accordance
with approved plans and details and has satisfied the design quality principles consistent
with that approval.
92. Final Plan and Section 88B Instrument
The final plan and Section 88B Instrument must provide for the following. Council’s
standard recitals must be used.
i. Dedication – Road Widening
The dedication of the proposed road widening comprising a 4 metre by 4 metre splay at
the north eastern corner of the site at no cost to Council.
THE USE OF THE SITE
93. Waste and Recycling Management
To ensure the adequate collection and storage of waste from the occupation and use of
the premises, all waste shall be stored in the designated waste areas to, which include
provision for the storage of all waste and recyclable material emanating from each
tenancy between collections. Waste generated by the gymnasium shall be stored in the
retail bin store. Arrangement must be in place in all areas of the premises for the
separation of recyclable material from general waste.
94. Waste and Recycling Collection Commercial
All commercial waste generated on site must be removed at regular intervals and not
less frequent than once per week for general waste and once per fortnight for recycling.
Waste collection associated with the site that involves the movement of vehicles, must
only occur between the hours of 7:00am and 8:00pm except for Sundays and public
holidays, where waste collection shall only occur between the hours of 8:00am and
8:00pm. Collection of waste and recyclables must not cause nuisance or interfere with
the amenity of the surrounding area.
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Domestic
Engagement of a caretaker responsible for the movement of any bin provided to the
development to and from the residential bin room and the collection point, as
determined by Council, on the allocated day of collection. Bins placed to the public
kerbside for servicing are to be returned to the bin room within 2 hours of servicing,
unless otherwise determined by Council.
95. Lighting
Any lighting on the site shall be designed so as not to cause a nuisance to other
residences in the area or to motorists on nearby roads and to ensure no adverse impact
on the amenity of the surrounding area by light overspill. All lighting shall comply with
the Australian Standard AS 4282:1997 Control of Obtrusive Effects of Outdoor Lighting.
96. Final Acoustic Report
Within three months from the issue of an Occupation Certificate, an acoustical
compliance assessment is to be carried out by an appropriately qualified person, in
accordance with the NSW EPA's - Industrial Noise Policy and submitted to Council’s
Manager Environment and Health for consideration.
This report should include but not be limited to, details verifying that the noise control
measures as recommended in the acoustic report submitted with the application are
effective in attenuating noise to an acceptable noise level and that the activities does not
give rise to “offensive noise” as defined under the Protection of the Environment
Operation Act 1997.
97. Hours of operation of the loading dock
Delivery of goods shall be restricted to the following times;
Monday to Saturday – 7.00am to 8.00pm
Sunday and public holidays – 8.00am – 8.00pm
98. Offensive Noise - Acoustic Report
The proposed use of the premises and/or machinery equipment installed must not create
offensive noise so as to interfere with the amenity of the neighbouring properties.
Should an offensive noise complaint be received and verified by Council an acoustic
assessment is to be undertaken (by an appropriately qualified consultant), and an
acoustic report is to be submitted to Council’s Manager – Environment and Health for
review. Any noise attenuation recommendations approved by Council must be
implemented.
99. Number of Children in Outdoor Play Area
No more than 36 children (aged 3-5) are to use Outdoor Play Area 1 at any one time.
No more than 56 children to play at one time within Outdoor Play Area 2, split into the
following age groups:
26 children aged between 0-2 years old.
30 children aged between 2-3 years old.
100. Noise Signage
A sign shall be created at the entrance of the premises and maintained at all times,
stating the following:
Please consider our neighbours and minimise noise when dropping off and picking up
children; and
The contact number so that any complaint regarding the centre operation can be
made to the appropriate person.
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101. Hours of Operation – Child Care Centre
The hours of operation being restricted to the following: -
6.00am to 7.00pm Monday to Friday
Any alteration to the above hours of operation will require the further approval of
Council.
102. Child Numbers – Child Care Centre
The maximum number of children at the centre at any one time shall be limited to
ninety-two (92). The maximum number of children within each age category is limited to
the following:
• 0 - 2 years- 26 children;
• 2 - 3 years- 30 children; and
• 3 – 5 years- 36 children;
Being a planning matter, the Mayor called for a division to record the votes on this
matter
VOTING FOR THE MOTION
Clr A C Jefferies
Clr Dr M R Byrne Adjunct Professor
Clr A N Haselden
Clr Y D Keane
Clr Dr J N Lowe
Clr R A Preston
Clr M O Taylor
Clr M G Thomas
VOTING AGAINST THE MOTION
Clr P J Gangemi
Clr R K Harty OAM
Clr A J Hay OAM
Clr R M Tracey
ITEM-3 COUNCIL SUBMISSION - EXHIBITION OF
MODIFICATION REQUEST FOR SENIORS HOUSING
DEVELOPMENT - NOS. 34 - 36 MEMORIAL AVENUE,
KELLYVILLE
A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR
TAYLOR THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
85 RESOLUTION
A submission be forwarded to the Department of Planning and Environment detailing the
following:-
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1. The development as modified is recognised as a valuable community asset providing
housing for seniors as well as associated services.
2. The proposed bulk, scale and design is consistent with the envisaged character of the
zone.
3. The depth of car parking spaces should be defined on the plans to demonstrate
compliance with the provisions of Australian Standards 2890.1.
4. Consideration should be given to requesting a Model for Urban Stormwater
Improvement Conceptualisation (MUSIC) model to demonstrate the effectiveness of
what is proposed with respect to the pollutant loads generated by the development.
Being a planning matter, the Mayor called for a division to record the votes on this
matter
VOTING FOR THE MOTION
Clr A C Jefferies
Clr Dr M R Byrne Adjunct Professor
Clr P J Gangemi
Clr R K Harty OAM
Clr A J Hay OAM
Clr A N Haselden
Clr Dr J N Lowe
Clr M O Taylor
Clr R M Tracey
VOTING AGAINST THE MOTION
Clr Y D Keane
Clr R A Preston
Clr M G Thomas
At 8.41pm Councillor Gangemi declared a Special Disclosure of Pecuniary Interest and
left the room and returned at 8.53pm for Call of the Agenda.
ITEM-4 AMENDMENTS TO CONTRIBUTIONS PLAN NO. 15 -
BOX HILL PRECINCT (FP216)
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR
TAYLOR THAT the Recommendation contained in the report be adopted.
86 RESOLUTION
1. Amendments to Contributions Plan No.15 – Box Hill Precinct provided in Attachment
2 to this report be exhibited in accordance with the requirements of the
Environmental Planning and Assessment Regulation 2000.
2. Following public exhibition, amendments to Contributions Plan No.15 – Box Hill
Precinct provided in Attachment 2, further amended where appropriate in response to
submissions received during the public exhibition period, be forwarded to the
Independent Pricing and Regulatory Tribunal for endorsement.
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Being a planning matter, the Mayor called for a division to record the votes on this
matter
VOTING FOR THE MOTION
Clr A C Jefferies
Clr Dr M R Byrne Adjunct Professor
Clr R K Harty OAM
Clr A N Haselden
Clr Y D Keane
Clr Dr J N Lowe
Clr R A Preston
Clr M O Taylor
Clr M G Thomas
Clr R M Tracey
ABSTAINED
Clr A J Hay OAM
ABSENT FROM THE ROOM
Clr P J Gangemi
8.54pm Councillor Keane left the meeting and returned at 8.57pm during Call of the
Agenda
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR TAYLOR AND SECONDED BY COUNCILLOR DR
BYRNE THAT Items 5, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20 be moved by
exception and the recommendations contained in the reports be adopted.
THE MOTION WAS PUT AND CARRIED.
87 RESOLUTION
Items 5, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20 be moved by exception and
the recommendations contained in the reports be adopted.
ITEM-5 DEED OF AGREEMENT FOR TOWN CENTRE BYPASS
ROAD - 70 HEZLETT ROAD, KELLYVILLE (FP187)
88 RESOLUTION
Council enter into the Deed of Agreement as per Attachment 1.
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ITEM-7 PARTIAL RELEASE OF EASEMENT TO DRAIN WATER
- LOTS 112 AND 113 DP 1168691, 41 LAUGHTON
CRESCENT AND LOT 113 FAIRWAY DRIVE,
KELLYVILLE
89 RESOLUTION
Council consent to the release of the easement to drain water 1.5m wide from the title of
Lots 112 and 113 DP 1168691, but only with respect to the benefit granted to Lot 1002
DP 1199069 by this easement, and the request document relating to this partial release
be authorised for execution under Council seal.
ITEM-9 BUDGET REVIEW AS AT 31 JANUARY 2015
90 RESOLUTION
The proposed budget variations in Attachment 1, Pages 1 to 5 and the variations
detailed in page 7-20 be adopted.
ITEM-10 HILLS SHIRE PLAN 2014/15 - REVIEW 2
91 RESOLUTION
The Operations Program Review 2 Report for the quarter ended 31 December 2014 be
received.
ITEM-11 TENDER T15/13 - STORMWATER NETWORK ASSET
*UPGRADE - DETAILED CONCEPT DESIGN,
CARLINGFORD
92 RESOLUTION
Council award Tender 15/13 – Stormwater Network Asset Upgrade - Detailed Concept
Design, Carlingford, to GHD Pty Ltd for an overall cost, including the tender amount,
provisional items and contingency of $129,322 (excluding GST).
ITEM-12 TENDER T15/14 LOWER PORTLAND FERRY RAMP -
DETAILED DESIGN
93 RESOLUTION
Council award Tender 15/14 Lower Portland Ferry Ramp – Detailed Design, to Haskoning
Australia Pty Ltd for an overall cost, including the tendered amount plus contingency, of
$66,620 (excluding GST).
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ITEM-13 AMENDMENTS TO LEASE OF GROUND FLOOR,
BUILDING C, 3 COLUMBIA COURT, BAULKHAM
HILLS
94 RESOLUTION
Council agree to the leasing of the vacant ground floor of Building C, Lot 1016, DP
1063033, 3 Columbia Court, Baulkham Hills, to Richardson Realty @ Baulkham Hills Pty
Ltd and Cubbyhouse Childcare Australia Pty Limited on the terms and conditions detailed
in this report with Leases authorised for execution under seal.
ITEM-14 COMPULSORY ACQUISITION OF A LEASE OVER
LISLE COURT RESERVE, 12Z LISLE COURT, WEST
PENNANT HILLS
95 RESOLUTION
No objections be raised to the Roads & Maritime Services compulsory acquisition of a
construction lease over Lot 15 DP 841778, Lisle Court Reserve, West Pennant Hills under
the terms outlined in this report subject to payment of the agreed compensation
inclusive of disturbance costs with a Lease, Agreement to Lease, Claim Form and Deed of
Release & Indemnity authorised for execution under seal.
ITEM-15 EASEMENTS FOR ELECTRICITY SUPPLY WITHIN 3
COLUMBIA COURT, BAULKHAM HILLS
96 RESOLUTION
Council agree to the creation of a 2.75m wide easement for a pad mount substation &
1.5m wide easement for underground cables within Lot 1016 DP 1063033, 3 Columbia
Court, Baulkham Hills subject to payment of compensation and disturbance costs with
Plans, Section 88B instruments, Deeds and Transfers Granting Easements authorised for
execution under Seal.
ITEM-16 STATUS REPORT - LEGAL MATTERS
97 RESOLUTION
Status of legal matters before all Courts be noted.
ITEM-17 STATUS REPORTS - DEVELOPMENT APPLICATIONS
AWAITING DETERMINATION FEBRUARY 2015
98 RESOLUTION
The report be received.
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ITEM-18 APPRECIATION LETTERS - NOVEMBER, DECEMBER
2014 AND JANUARY 2015
99 RESOLUTION
The report be received.
ITEM-19 OUTSTANDING RESOLUTIONS OF COUNCIL -
DECEMBER 2014
100 RESOLUTION
The report be received.
ITEM-20 QUESTIONS AND ANSWERS - COUNCIL MEETINGS
11 AND 25 NOVEMBER AND 9 DECEMBER 2014
101 RESOLUTION
The report be received.
ITEM-6 POST EXHIBITION - KNOCK DOWN AND RE-BUILD
LANDSCAPE CONTRIBUTION SCHEME
A MOTION WAS MOVED BY COUNCILLOR GANGEMI AND SECONDED BY COUNCILLOR DR
BYRNE ADJUNCT PROFESSOR THAT the Recommendation contained in the report be
adopted.
THE MOTION WAS PUT AND CARRIED.
102 RESOLUTION
The Draft Knock Down and Re-Build Landscape Contribution Scheme be adopted and be
reviewed in November 2015 and, subject to a satisfactory review, conclude on 30 June
2017.
ITEM-8 CONDUCT OF COUNCIL ELECTION 2016
103 RESOLUTION
1. Pursuant to s.296(2) and (3) of the NSW Local Government Act 1993, an election
arrangement be entered into by contract for the Electoral Commissioner to
administer all elections of The Hills Shire Council.
2. Pursuant to s.296(2) and (3) of the NSW Local Government Act 1993, as applied and
modified by s.18 that a Council Poll arrangement be entered into by contract for the
Electoral Commissioner to administer all Council polls of The Hills Shire Council and
3. Pursuant to s.296(2) and (3) of the NSW Local Government Act 1993, as applied and
modified by s.18 that a constitutional referendum arrangement be entered into by
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contract for the Electoral Commissioner to administer all constitutional referenda of
The Hills Shire Council.
4. The NSW Electoral Commissioner be requested to meet with the General Manager to
review the number and type of Polling Places anticipated to be used at the 2016
election and clarify the protocols concerning candidate promotional material, its
nature and location.
5. The placement or fixing of campaign or candidate advertising material on, or to, any
council owned asset be prohibited, except where at pre-poll places and at polling
places on the day of the election. The General Manager have delegated authority to
remove any offending material.
9.19pm Councillor Thomas left the meeting and returned at 9.21pm during Questions
Without Notice
QUESTIONS WITHOUT NOTICE
104 “GRACEWOOD COMMUNITY” ACCESS ROADWAY – 34 MEMORIAL AVENUE,
KELLYVILLE
Councillor Tracey advised that a resident of Gracewood Community has advised him of
their frustration in regards to access to and from Memorial Avenue. They are unable to
turn right or left onto Memorial Avenue. Some residents mostly elderly have to do U-
Turns in a Cul-da-sac. Could Council officers please investigate?
The General Manager advised he would take the question on notice.
105 STREET LIGHTING - BUDGET REVIEW AS AT 31 JANUARY 2015
Councillor Thomas commented on Item 7 – Street Lighting, page 399 of the Business
Paper where Abolishment of Carbon Tax on 17 July 2014 has also attributed to a
decrease of $341,000 in our lighting bill and would like to highlight the material impact
that removing the carbon tax has had on our Council’s finances.
106 REMOVED JOBS – TRANSFER TO CAPITAL WORKS RESERVE - BUDGET REVIEW
AS AT 31 JANUARY 2015
Councillor Thomas commented on Item 18 – Removed jobs – Transfer to Capital Works
Reserve a) page 402 of the Business Paper which states $22,700 Ted Horwood Reserve
Community Nursery project delayed due to a determination by the Department of Lands
of an aboriginal land claim for Ted Horwood Reserve. Councillor Thomas would like to
remind everyone that when this legislation was going through the Federal Government,
Council was told and comforted with the statement from our Prime Minister that there
would be no claims in the city. We are in the city and we are getting these claims.
The General Manager advised when Council moved out of the old Council complex in
Showground, it was proposed that one of the satellite depots would be built at Ted
Horwood Reserve. When Council approached the Department of Lands regarding this
proposal due to it being on Crown Reserve, the Department indicated that the project
could not go ahead because of an Aboriginal Land Claim. Council has put in a very
lengthy submission which substantiates that Council has had continued use of this
reserve for a considerable period of time and even though it might take a few more
months, Council is hoping to extinguish that claim.
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107 VALUE TO PUBLIC LAND UNDER THE MANAGEMENT OF COUNCIL (AS AN ASSET)
Councillor Dr Lowe advised that when a third party builds on or adds value to public land
that is under the management of Council (as an asset) there remains the potential for
“ownership issues” of the mentioned added value/building perceived or otherwise and in
order to fix this grey area, Councillor Dr Lowe asked if Council Officers would bring a
report back to a Councillor Workshop with some appraisals, options and consideration of
ideas with the objective of formulating a policy. Councillor Dr Lowe advised that he
would like to see an assessment of the ideas and intention of the policy to correct the
current situation together with effectiveness, management and ongoing policy
improvement examinations.
The General Manager advised he would take the question on notice.
108 TRAFFIC STUDIES – CECIL AVENUE, CASTLE HILL
Councillor Dr Lowe asked if Council can undertake traffic studies along the southern side
of this road (Old Northern Road lights intersection) proceeding south until Cecil Avenue
joins Showground. There has been alarming increase of cars travelling at higher than
safe speeds on this road.
109 THE HILLS MEN’S SHED – NEWS FEBRUARY 2015
Councillor Dr Lowe advised that he was invited by Doug Burns (Secretary) to visit The
Hills Men’s Shed. Councillor Dr Lowe met the President Mr Peter Theaker and other
members and would like to congratulate the volunteers there for the great work they do
in and for the community. They have requested me to pass on their thanks to Council
staff that have been working on their facility in Eric Mobbs Reserve. The volunteers are
looking to expand and have been awarded a State Government Grant. Could Council
examine their proposal and see if we are able to assist further.
The General Manager advised he would take the question on notice.
110 MAJOR/MINOR PAIRS COMPETITION – CASTLE HILL BOWLING CLUB
Councillor Dr Lowe congratulated David Organ and David Dodge (both Central Ward
residents) on winning the Major/Minors pair’s competition beating former Councillor Roy
Potter and Peter Squire at the Castle Hill Bowling Club.
111 FLAGS AT THE ENTRANCE OF COUNCIL
Councillor Dr Lowe asked if the four (4) flags at the entrance of the Council could be
replaced as they appear to be tatty and worn.
The General Manager advised he would take the question on notice.
112 GUIDELINES FOR WIDTHS OF ROADS IN DEVELOPMENT CONTROL PLANS
Councillor Preston thanked Council’s Officer, Mr Andrew King who has put together a
response to questions she has asked in relation to roads and the widths of roads in
Development Control Plans.
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113 STORY IN THIS WEEK’S PAPER – THE COURIER ON CRACKDOWN ON KERB
PARKING
Councillor Preston asked the General Manager if she could be provided with some
guidance on Kerb Parking. Councillor Preston advised that she has been inundated with
emails from very confused residents as to where they stand with this.
The General Manager advised he would take the question on notice.
114 UPDATE OF SAMANTHA RILEY DRIVE AND HEZLETT ROAD INTERSECTION,
KELLYVILLE
Councillor Taylor asked if he could have an update as to the progress of the intersection
and if there is a possibility of a temporary arrangement whilst awaiting outcomes.
Councillor Taylor also asked if Council could investigate the right-hand turn out of Hezlett
Road in peak hour as he has had a lot of complaints particularly from parents of the
preschool children.
The General Manager advised he would take the questions on notice.
115 TREE PRUNING
Councillor Keane asked if Council can please embark on media around the rules for
pruning trees that overhang in your yard but are planted on the neighbour’s property.
The General Manager advised he would take the question on notice.
116 RUBBISH REMOVAL - 4 BANKS ROAD, CASTLE HILL
Councillor Keane asked if the General Manager could pass on her thanks to Council’s
Place Management team and Steve Kenna in particular for clearing the rubbish at 4
Banks Road, Castle Hill.
117 SAMANTHA RILEY DRIVE T-WAY
Councillor Gangemi on behalf of Julia Wakeling, Beaumont Hills asked if the relevant
Council Officer/Manager would meet with her in regards to Samantha Riley Drive T-Way
bus stop. Julia would like to know if permanent lighting and/or CCTV’s are going to be
installed given the works and recent events. Julia would also like to know if there are
plans for further parking as the newly opened lot is not sufficient.
The General Manager advised he would take the questions on notice.
118 TABLED LETTER – TREES BACKING ONTO MERYLL AVENUE RESERVE, BAULKHAM
HILLS
Councillor Dr Byrne tabled a letter from T Robson in regards to this issue.
119 HILLS SHIRE PLAN 2014/15 – REVIEW 2
Councillor Haselden asked if the significant improvement in utilization of major plant
(page 445 of the Business Paper) has arisen from the changes in place management
implemented during this term of Council.
The General Manager advised that it was a combination of changes to Place Management
but also due to the fact that he has reduced some of the plant and implemented more
accurate recording of the time the plant is used.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 37 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
Councillor Haselden also asked notwithstanding our well defined footpath program and
given the importance of Coonara Avenue, West Pennant Hills, the pending completion for
Cherrybrook Station and the growing patronage of the shopping centre, can
consideration be given to constructing a footpath for the full length of this connector
road?
The General Manager advised he would take the question on notice.
CLOSED COUNCIL
A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR
HASELDEN THAT
1. The press and public be excluded from the proceedings of Closed Council in respect
of Items 21, 22, 23 and 24 pursuant to the relevant Clauses of Section 10A, Clause 2
of the Local Government Act, 1993, as detailed in the following table.
2. Council withhold access to Items 21, 22, 23 and 24 in accordance with the following
table and Section 11(2) of the Local Government Act.
TABLE OF CONFIDENTIAL MATTERS
ITEM NO.: 21
SUBJECT: PURCHASE OF LAND FOR ROAD WIDENING AT 133-149
SAMANTHA RILEY DRIVE, KELLYVILLE
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a
commercial advantage on a person with whom the
council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the
confidentiality about the financial negotiations and
valuation details, contained within the report outweighs
the public interest in maintaining openness and
transparency in Council decision-making because the
disclosure of this information would put the Council at a
competitive disadvantage preventing it from achieving a
“best value for money” outcome for the wider
community.
ITEM NO.: 22
SUBJECT: PURCHASE OF PART 33-35 HEZLETT ROAD, KELLYVILLE FOR
ROAD WIDENING
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a
commercial advantage on a person with whom the
Council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the
confidentiality about the financial negotiations and
valuation details, contained within the report outweighs
the public interest in maintaining openness and
transparency in Council decision-making because the
disclosure of this information would put the Council at a
competitive disadvantage preventing it from achieving a
“best value for money” outcome for the wider
community.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 38 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
ITEM NO.: 23
SUBJECT: CLOSURE & SALE OF PART ROSS PLACE, KELLYVILLE
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a
commercial advantage on a person with whom the
Council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the
confidentiality about the financial and other details
mentioned in the report outweighs the public interest in
maintaining openness and transparency in Council
decision making because the disclosure of this
information would put the Council at a competitive
disadvantage in its negotiations with prospective
purchasers, preventing it from achieving a ‘best value
for money” outcome for the wider community.
ITEM NO.: 24
SUBJECT: PURCHASE OF NO 3 HILL ROAD, WEST PENNANT HILLS
Associated Report: N/A
Reason for Confidentiality: Information that would, if disclosed, confer a
commercial advantage on a person with whom the
Council is conducting (or proposes to conduct) business.
Section: 10A(2)(c)
Public Interest On balance, the public interest in preserving the
confidentiality about the financial negotiations and
valuation details, contained within the report outweighs
the public interest in maintaining openness and
transparency in Council decision-making because the
disclosure of this information would put the Council at a
competitive disadvantage preventing it from achieving a
“best value for money” outcome for the wider
community.
THE MOTION WAS PUT AND CARRIED
120 RESOLUTION
1. The press and public be excluded from the proceedings of Closed Council in respect
of Items 21, 22, 23 and 24 pursuant to the relevant Clauses of Section 10A, Clause 2
of the Local Government Act, 1993, as detailed in the above table.
2. Council withhold access to Items 21, 22, 23 and 24 in accordance with the above
table and Section 11(2) of the Local Government Act.
9.23pm Council entered into Closed Session.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 39 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
ITEM-21 PURCHASE OF LAND FOR ROAD WIDENING AT 133-
149 SAMANTHA RILEY DRIVE, KELLYVILLE
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR
DR LOWE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
121 RESOLUTION
1. Council agree to purchase Lots 30 & 31 in a plan of acquisition of Lot 22 DP 1071637,
133-149 Samantha Riley Drive, Kellyville being land designated SP2 Road Widening
for the price detailed in this report with a Contract, Deed & Transfer authorised for
execution under seal.
2. Council classify Lots 30 & 31 in a plan of acquisition of Lot 22 DP 1071637 as
“Operational Land” upon acquisition to allow dedication as public road.
3. Upon acquisition, Lots 30 & 31 in a plan of acquisition of Lot 22 DP 1071637 be
dedicated as Public Road pursuant to Section 10 of the Roads Act 1993.
ITEM-22 PURCHASE OF PART 33-35 HEZLETT ROAD,
KELLYVILLE FOR ROAD WIDENING
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR
DR LOWE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
122 RESOLUTION
1. Council agree to purchase Lot 2004 in a subdivision of Lot 24 DP 2123, 33-35 Hezlett
Road, Kellyville being land designated SP2 Road Widening for the price detailed in
this report with a Contract, Deed & Transfer authorised for execution under seal.
2. Council classify Lot 2004 in a subdivision of Lot 24 DP 2123 as “Operational Land”
upon acquisition to allow dedication as public road.
3. Upon acquisition, Lot 2004 in a subdivision of Lot 24 DP 2123 be dedicated as Public
Road pursuant to Section 10 of the Roads Act 1993.
ITEM-23 CLOSURE & SALE OF PART ROSS PLACE, KELLYVILLE
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR
DR LOWE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held
in the Council Chambers on 24 February 2015
The is Page 40 of the Minutes of the Ordinary Meeting of The Hills Shire Council
held on 24 February 2015
123 RESOLUTION
Council approve the road closure as detailed in this report with the Plan of Road Closure,
Contract, Deed, Transfer, Request Documents, Transfer Granting Easement, Section 88B
Instrument and Crown Lands Road Closure Application be authorised for execution under
seal.
ITEM-24 PURCHASE OF NO 3 HILL ROAD, WEST PENNANT
HILLS
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR
DR LOWE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
124 RESOLUTION
Council agree to purchase Lot 4 DP 16095, 3 Hill Road, West Pennant Hills being land
designated part E4 Environmental Conservation for the price detailed in this report with
a Contract, Deed & Transfer authorised for execution under seal.
OPEN COUNCIL
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DR
LOWE THAT the meeting resume in Open Council.
THE MOTION WAS PUT AND CARRIED.
125 RESOLUTION
The meeting resume in Open Council
At 10.00pm members of the gallery were invited back into the Council Chambers and the
Mayor advised that during Closed Council four (4) resolutions were passed. The General
Manager read out the resolutions for Items 21, 22, 23 and 24.
The Minutes of the above Meeting were confirmed at the Extraordinary Meeting of the
Council held on 3 March 2015.
MAYOR GENERAL MANAGER
EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-2 MAINSTREET PRECINCT CAR PARKING (FP173)
THEME: Balanced Urban Growth
OUTCOME: 7 Responsible planning facilitates a desirable living environment and meets growth targets.
STRATEGY: 7.2 Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
GROUP: STRATEGIC PLANNING
AUTHOR: FORWARD PLANNING COORDINATOR
MEGAN MUNARI
RESPONSIBLE OFFICER: MANAGER FORWARD PLANNING
STEWART SEALE
EXECUTIVE SUMMARY This report recommends amendments to Development Control Plan 2012, which specify no car parking provision for outdoor dining areas and a reduced rate (equivalent to the rate for restaurants in existing commercial buildings) for restaurants within the Mainstreet Precinct of Old Northern Road, Castle Hill. As Castle Hill transitions to a higher density urban environment, there will be an increase in pedestrian access to the centre, demand for the restaurants out of core shopping times and multi destination trips to major centres. The reduced car parking provision will encourage restaurants and outdoor dining in the Mainstreet Precinct, consistent with Councils strategic direction to facilitate vibrant and active centres. The existing level of car parking provided within the centre is considered sufficient to cater for the outside of core hours activities such as restaurant dining. HISTORY 12/10/2010 Council adopted the “Outdoor Activities Policy”. In addition a trial
period was established to assess the impact of applying a commercial parking rate for internal seating and no parking for outdoor seating to restaurants adjacent to Old Northern Road in the Castle Hill Town Centre.
BACKGROUND The Castle Hill Major Centre is undergoing significant change, including increased residential density, transition to a compact urban environment and the development of a train station. Based on patterns observed in other Major Centres with access to rail it is anticipated that the percentage of persons commuting on public transport or accessing Castle Hill on foot will increase.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 The rise of outdoor culture where leisure, lifestyle and recreation are increasingly mixed has changed the way outdoor areas are used and how it is valued by the community. As the number of people living in medium and high density development increases, centres can become an extension of the home as a place to eat, study, read or recreate. The range of outdoor activities enables the creation of vibrant centres that are attractive, sustainable and more convenient for people. With appropriate densities, many people choose to walk to undertake these activities. In 2010/11 The Hills Shire Council completed a significant project to upgrade the footpaths and roadway on Old Northern Road in the Castle Hill CBD, including the development of outdoor dining areas, to enhance the atmosphere and experience for patrons as well as increasing opportunity for businesses in the area. The introduction of the reduced car parking rates to stimulate restaurants and cafes fronting Old Northern Road coincided with this project. REPORT The purpose of this report is to outline the restaurant and outdoor dining activities in the Mainstreet Precinct since the reduced car parking rate trial has been in operation. The report provides justification to amend Development Control Plan 2012 to require no car parking provision for outdoor dining areas and a reduced rate for restaurants in the Mainstreet Precinct, as shown highlighted yellow in Attachment 1. REVIEW OF CAR PARKING The current car parking rates for restaurants and cafes in Development Control Plan 2012 are as follows: Food and Drink Premises
Take-away food and drink premises* (No seating)
1 space per 18.5m2 GFA.
Restaurant or café* 1 per 5 seats, plus 12 spaces per 100m2 of GFA, plus 10 car spaces for queuing where a drive through facility is proposed.
Function Centre
1 space per 3 seats, or 15 spaces per 100m2 GFA, whichever is the greater. These rates apply to both indoor and outdoor seating.
Restaurant or cafe within a commercial office building
1 space per 25m2 of GFA.
Restaurant or cafe within a retail shopping complex
1 space per 18.5m2 of GLFA.
Since the re-development of Castle Hill Mainstreet Precinct on Old Northern Road and the introduction of the trial reduced car parking rates there has been increased development of food and drink premises and associated outdoor dining licences. Currently there are nine food and drink businesses operating within the Mainstreet Precinct excluding those within the “Piazza” of Castle Towers. All of these obtained approval since the commencement of the trial reduction in car parking provision. Council has approved five Development Applications for food and drink premises in the
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 Mainstreet Precinct since 2010, with two more applications currently under consideration. Other food and drink premises have obtained approval via the complying development pathway. All of the applications for food and drink premises Council has received since 2010 in the Mainstreet Precinct have utilised the reduced car parking rates or been granted a variation in car parking requirements based on the circumstances of the site and proposed development. Buildings in this area have limited on site car parking facilities and would be unable to accommodate the Development Control Plan car parking rates without complete redevelopment of the site. There have been no discernible problems arising from reduced car parking rates for these developments. A sufficient amount of parking is provided in Castle Towers and the Terminus Street Car Park for retail developments. A majority of people in cafes and restaurants are undertaking multi destination trips (reducing vehicle trips) and therefore a reduced car parking rate is appropriate. To further encourage outdoor dining, no car parking rate is applicable to this part of a development. Operators are not penalised in terms of provision of car parking by choosing to operate outdoor dining in addition to an indoor food and drink premises. This further encourages restaurants and cafes to become part of the public realm, increases on street activity and social interaction. COMPLYING DEVELOPMENT A new food and drink premises can be approved under the complying development pathway as long as it meets the requirements of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008. The requirements are summarised below. A food and drink premises is complying development if:
• there are less than 50 seats; • no BBQ or charcoal cooking is proposed; • the premises is an existing shop, food and drink premises, medical centre,
veterinary hospital, kiosk, office premises or business premises; • it is not a pub or a small bar; and • the car parking is consistent with the existing consent or the DCP that applies to
the land. A reduced car parking rate in the Development Control Plan will enable more food and drink businesses to obtain approval through the complying development pathway, rather than a Development Application, simplifying the planning process for these applicants. It should be noted that the complying development pathway does not negate the need to comply with relevant Australian Standards, construction standards or to notify the appropriate enforcement agency (the NSW Food Authority or Council) of the activity. CONCLUSION As the Major Centre in Castle Hill transitions to a higher density urban environment, there will be an increase in pedestrian access to the centre, demand for the restaurants out of core shopping times and multi destination trips to major centres. The car parking provision in the centre is considered sufficient to cater for the outside of core hours activities such as restaurant dining.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 In order to further encourage restaurants and outdoor dining the current trial of reduced car parking rates for the Mainstreet Precinct, Old Northern Road, Castle Hill should be made permanent. It is therefore recommended Development Control Plan 2012 be amended to require no car parking requirements for outdoor dining areas and a reduced rate (equivalent to restaurants in existing commercial buildings) for restaurants in the Mainstreet Precinct, Old Northern Road, Castle Hill. IMPACTS Financial This matter has no direct financial impact upon Council's adopted budget or forward estimates. The Hills Future - Community Strategic Plan The encouragement of outdoor dining and restaurant development in the Major Centre will assist in creating vibrant spaces for the social needs of the community. RECOMMENDATION Amendment of Development Control Plan 2012 Part C Section 1 to facilitate reduced car parking rates in the Mainstreet Precinct of Old Northern Road, Castle Hill be exhibited. ATTACHMENTS 1. Draft Amendment to The Hills Development Control Plan 2012 Part C Section 1 (27
pages)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-3 RELEASE OF POSITIVE COVENANT - LOTS 1, 2, 3, 4 AND 5 DP 285227, 27 TO 33 BROOKHOLLOW AVENUE, BAULKHAM HILLS
THEME: Balanced Urban Growth
OUTCOME: Responsible planning facilitates a desirable living environment and meets growth targets.
STRATEGY: Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.
MEETING DATE: 7/04/2015 EXTRAORDINARY MEETING
AUTHOR: SUBDIVISION COORDINATOR
BEN HAWKINS
RESPONSIBLE OFFICER: MANAGER SUBDIVISION AND DEVELOPMENT CERTIFICATION
ANDREW BROOKS
BACKGROUND REASON FOR REFERRAL TO COUNCIL Applicant: Wm. Walker Taylor
Edwards and Smith
1. Request document requires authorisation under Council seal.
Owner: Transport for NSW Zoning: B7 Business Park Area: 0.872ha Existing Development: Partially
constructed rail corridor/ station
REPORT A request has been received to release a positive covenant that burdens the title of the property in order to allow for the termination of the existing community scheme. The subject site is the location of the proposed Norwest Railway station and was previously used as an industrial complex with an associated community title subdivision consisting of four lots and community property via DA 156/96, however that development has since been demolished to make way for the North West Rail Link. The positive covenant benefits Council and required that any development of the site comply with the terms of the previous approval for industrial use. This is no longer required given the future intended use of the land and it is recommended that the positive covenant be removed. Council is the authority having the rights to release the positive covenant.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 CONCLUSION No objection is raised to the release of the positive covenant. IMPACTS Financial This matter has no direct financial impact upon Council’s adopted budget or forward estimates. The Hills Future Community Strategic Plan The release of the positive covenant is associated with the planned North West Rail Link consistent with the planning principles, vision and objectives outlined in the Community Strategic Plan (formerly Hills 2026). RECOMMENDATION Council consent to the release of the positive covenant from the title of Lots 1, 2, 3, 4 and 5 DP 285227 and the request document relating to this release be authorised for execution under Council seal. ATTACHMENTS 1. Locality Plan (1 Page)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-4 CANCELLATION OF EASEMENT TO DRAIN WATER AND RIGHT OF ACCESS - LOT 210 DP 1167544, BARWICK STREET, KELLYVILLE
THEME: Balanced Urban Growth
OUTCOME: 7 Responsible planning facilitates a desirable living environment and meets growth targets.
STRATEGY: 7.2 Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
AUTHOR: SUBDIVISION TECHNICAL OFFICER
RACHEL BRAITHWAITE
RESPONSIBLE OFFICER: MANAGER SUBDIVISION AND DEVELOPMENT CERTIFICATION
ANDREW BROOKS
BACKGROUND REASONS FOR REFERRAL TO COUNCIL Applicant: Yarraman Developments
Pty Ltd 1. Request documents require
authorisation under Council seal Owner: Glenwood Land & Building
Pty Ltd
Zoning: R2 Low Density Residential and E4 Environmental Living
Area: 6,953m2 Existing Development:
Partially completed subdivision (road works and drainage)
REPORT The application is to cancel two easements affecting the parts of the site shown on the plan provided in Attachment 2 as follows: 1. Right of Access variable width
2. Easement to drain water 5 wide
The site, along with 34 Hezlett Road to the north, is currently being developed in accordance with Development Consent 771/2014/ZB for a subdivision creating 29 residential lots, three residue lots, one open space lot and new public road and drainage system . The easements are temporary and were created under Development Consent 244/2011/ZB.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 The right of access easement at the end of Messenger Street relates to the section of the temporary turning head provided at the end of this road that extends into the subject site beyond the dedicated road reserve. As the further subdivision of the subject site under DA 771/2014/ZB includes the extension of this road as shown in Attachment 3, the temporary turning head is no longer required and can be removed and the easement cancelled. The drainage easement was created over two temporary stormwater outlets constructed at the end of Barwick Street and Messenger Street. The easement provided temporary arrangements for the discharge of stormwater until alternative infrastructure was provided through the development of the neighbouring property. Subdivision DA 771/2014/ZB is now nearing completion. A draft copy of the final plan of subdivision is attached as Attachment 3 showing the extension of Barwick Street and Messenger Street and the creation of McMillian Circuit including the drainage network which will render the existing temporary easements redundant. In order to ensure the rights afforded by the easements are maintained until such time as the roads in question are extended, it is proposed that the easement cancellation documents be executed and released back to the applicant concurrently with the Subdivision Certificate for DA 771/2014/ZB. Council is nominated as the authority having the rights to cancel both easements. CONCLUSION No objection is raised to the cancellation of the easement to drain water and right of access from the title of the subject site. IMPACTS Financial This matter has no direct financial impact upon Council's adopted budget or forward estimates. The Hills Future Community Strategic Plan The cancellation of the easement to drain water and right of access are required to enable the development of the site for residential purposes in accordance with Development Consent 771/2014/ZB; consistent with the planning principles, vision and objectives outlined in the Community Strategic Plan (formerly Hills 2026). RECOMMENDATION Council consent to the cancellation of the easement to drain water 5 wide and the right of access variable width from the title of Lot 210 DP 1167544, Barwick Street, Kellyville; and the request documents be authorised for execution under Council seal concurrently with the Subdivision Certificate for Development Consent 771/2014/ZB. ATTACHMENTS 1. Locality Plan (1 page) 2. Plan Showing Existing Easements (1 page) 3. Draft Final Plan of Subdivision (2 pages)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ATTACHMENT 2 – PLAN SHOWING EXISTING EASEMENTS
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ATTACHMENT 3 – DRAFT FINAL PLAN OF SUBDIVISION
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-5 CANCELLATION OF RIGHTS OF ACCESS - LOTS 206, 207 AND 212 DP 1172296, NOS. 5 & 6 WALKER AVENUE AND NO. 53 HORATIO AVENUE, KELLYVILLE
THEME: Balanced Urban Growth
OUTCOME: Responsible planning facilitates a desirable living environment and meets growth targets.
STRATEGY: Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
AUTHOR: SUBDIVISION COORDINATOR
BEN HAWKINS
RESPONSIBLE OFFICER: MANAGER SUBDIVISION AND DEVELOPMENT CERTIFICATION
ANDREW BROOKS
BACKGROUND REASON FOR REFERRAL TO COUNCIL Applicant: North Western
Surveys Pty Ltd 1. Request documents require
authorisation under Council seal. Owner: Mr J M Harrison,
Mrs E L Harrison, Mr H Lui, Mrs J Sun, and Mr N H Wu
Zoning: R2 Low Density Residential
Area: 0.219ha Existing Development: Vacant land
(subdivided residential lots)
REPORT A request has been received to cancel three separate rights of access that burden the front of the three properties created in DP 1172296 (refer Attachment 2) when the site was subdivided in September 2013 by DA 937/2011/ZB. The rights of access were created to provide interim arrangements for the turning of vehicles at the end of Walker Avenue and Horatio Avenue until such time as these public roads were extended further north as per the Development Control Plan for the Balmoral Road Release Area. Walker Avenue and Horatio Avenue have now been extended as a result of the adjoining property being developed by DA 1118/2012/ZB and registered via DP 1199955 in November 2014 (refer Attachment 3). Physical removal of the turning area as required under DA 937/2011/ZB is planned to occur concurrently with the cancellation of the
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 rights of access. Once both processes are complete, the security bond accepted to guarantee completion of these processes can be returned to the applicant. Council is the authority having the rights to cancel the rights of access. CONCLUSION No objection is raised to the cancellation of the rights of access from the title of the subject sites. IMPACTS Financial This matter has no direct financial impact upon Council’s adopted budget or forward estimates. The Hills Future Community Strategic Plan The cancellation of the rights of access is associated with the development of the land for residential purposes in accordance with DA 937/2011/ZB and DA 1118/2012/ZB consistent with the planning principles, vision and objectives outlined in the Community Strategic Plan (formerly Hills 2026). RECOMMENDATION Council consent to the cancellation of the rights of access 2.5m wide and 3.5m wide from the title of Lots 206, 207 and 212 DP 1172296 and the request documents relating to this cancellation be authorised for execution under Council seal. ATTACHMENTS 1. Locality Plan (1 Page) 2. DP 1172296 (1 Page) 3. DP 1199955 (1 Page)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-6 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS - FEBRUARY 2015
THEME: Balanced Urban Growth
OUTCOME: 6 Safe, convenient and accessible transport options that enable movement through and within our Shire.
STRATEGY: 6.1 Facilitate the provision of integrated transport alternatives that link residents to their home, places of work and services and facilities.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
AUTHOR: MANAGER – COMMUNITY PLANNING & SPECIAL INFRASTRUCTURE PROJECTS
MICHAEL LATHLEAN
RESPONSIBLE OFFICER: GROUP MANAGER – STRATEGIC PLANNING
MICHAEL EDGAR
REPORT
The purpose of this report is to present to Council the recommendations of the Local Traffic Committee (LTC) for February 2015. There was no face-to-face meeting in February. The following matters were reported electronically to the members of the LTC via email. Two items were dealt with. LTC Recommendations for February 2015 ELECTORATE – BAULKHAM HILLS ITEM-1 ARNDILL AVENUE, BAULKHAM HILLS – DOUBLE CENTRELINE
MARKING TECHNICAL OFFICER’S RECOMMENDATION TO LTC 10 metres of double centreline with rumble blocks be provided in Arndill Avenue, Baulkham Hills at the intersection of Hambledon Avenue. LTC MEMBER COMMENTS RECEIVED RMS – “I have no issues with the Arndill Avenue, Baulkham Hills – Double Centreline Marking.” Member for Baulkham Hills – “I concur with the recommendation”. Police – “We have no issue with this item” RECOMMENDATION TO COUNCIL Notwithstanding the recommendation of Council officers and that there is no objection raised by the LTC, Arndill Avenue is a 50 km/hr road servicing local traffic only and therefore does not warrant the installation of rumble
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
blocks. In this regard, it is recommended that 10 metres of double centreline be provided in Arndill Avenue, Baulkham Hills at the intersection of Hambledon Avenue.
ELECTORATE – HAWKESBURY ITEM-2
‘RIDE TO RIVERSTONE’ CHARITY BIKE RIDE 2015 TECHNICAL OFFICER’S RECOMMENDATION TO LTC 1. The 2015 “Ride to Riverstone Loop” be classified as a Class 2 Event. 2. Council endorse the Traffic Management Plan as submitted by the Lions
Club of Riverstone and CAMWEST subject to the Police and Roads and Maritime Services approving the event in accordance with the Traffic Management Plan.
LTC MEMBER COMMENTS RECEIVED RMS – “RMS has no objection subject to the special event TMP classified as a Class 2 event, the TMP to be submitted to RMS for approval, any issues raised by the police are addressed and the routes included in the event provide sufficient width to accommodate general cyclists and traffic at the same time.” Member for Hawkesbury – Raised concerns about this matter not being dealt with in a face-to-face meeting especially having regard to the recent fatality. Mr Williams MP expressed great disappointment about the recent tragedy. “In the past eight years I have never failed to attend a Traffic Committee Meeting and on several occasions, cycling events have created a considerable amount of discussion regarding the safety issues they present on narrow rural roads. You will remember the issues I previously raised regarding Bannerman Rd, Annangrove Rd and Blue Gum Rd, they are all contained within previous Traffic Committee Meetings minutes. They presented significant safety issues and after discussion at the Traffic Committee, measures were implemented to minimise those risks, none of which were contained in any original reports from council to the Traffic Committee. At those meetings representatives of the Police, RMS, local bus companies and elected representatives of parliament (of which I am currently also the Parliamentary Secretary for Roads), were all key stakeholders representing our respective areas and were only too happy to provide input and eventually implement special conditions regarding the operation of these events. I feel particularly aggrieved on behalf of our Castle Hill Local Area Command, who has not had the opportunity to discuss these matters at an appropriate Traffic Committee Meeting and have had to attend tragedies such as the most recent death of a cyclist on our rural roads.” Police – “Like Mr Ray Williams has responded, Police also foresee there to be significant safety issues and deem the likelihood of a participant being involved in an accident as ‘High’. Mr Walter Smith has been advised of this.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
In the recent weeks, there was a fatality in another charity cycle event “Tour De Hills”. The event held on 1st March 2015, used similar roads to the ones proposed by the Ride to Riverstone charity event, which are predominately single lane carriageways with one lane in each direction, with a sign posted speed limit of 70- 80km/h. These roads are winding narrow rural roads with soft edges and trees to the side with no shoulders/ break down areas. Furthermore, the roads have blind bends and double continuous white lines covering a good length of the roadway, making it difficult for motorists to pass the cyclists legally and safely. Using narrow roads with high speed limits is a concern for police as the severity of injuries suffered by cyclists increase with the speed limit, therefore riders are more likely to suffer serious or fatal injuries on roads with higher speeds. Police noted that part of the Ride to Riverstone Route includes a main road, Old Northern Rd, between Wyoming Rd, Dural and Whites Rd, Glenorie. This road varies in speed from 60-80kph zones and accommodates a high volume of vehicles, including a large number of trucks and vehicles towing boats/ horse floats etc, on a single lane carriageway with one lane in each direction. This roadway poses a very high risk to the cyclists. Additionally it has become apparent through other cycle events held in the Hills LAC, that the organisers of such events are unable to adequately ensure the compliance of road rules by such a large number of cyclists, in particular - riding no more than 2 abreast. In the last event held, Police received complaints that the cyclists were riding 4-6 abreast and often in clumps of 30-40. Due to this, cyclists were crossing double separation lines on to the incorrect side of the road and into the path of oncoming vehicles in order to overtake one another. A report highlighting our concerns has been prepared by The Hills LAC and forwarded to North West Metropolitan Region for determination to be made by Mr Clifford as to whether police will approve the event.” Officer’s Comment The management and approval of events of this nature are undertaken in accordance with the ‘Guide to Traffic and Transport for Special Events’. The role of the LTC and Council is to determine the Class of the Event (Class 1, 2, 3 or 4) in accordance with criteria set-out in the Guide, consider and endorse the Traffic Management Plan prepared by the event organisers and impose any specific conditions on the event, if required. Council does have the power to veto the event for a range of reasons including safety, community impact and the like. However, if Council is agreeable to the event proceeding, the event organisers must still apply to the Police Local Area Command (LAC) to conduct a public assembly. The event cannot proceed without that Police approval. The Hills LAC has indicated that they will escalate that approval process to Assistant Commissioner Clifford, the Police Commander North West Metropolitan Region and, at this stage, that approval has not been given. The ‘Ride to Riverstone’ commences and finishes in the Blacktown LGA but is also run across roads within The Hills and Hawkesbury LGAs. Approximately 50 to 60 percent of the route length is on roads within The
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
Hills Shire. This event must be considered by each LTC before being endorsed by the respective Councils. The event has been considered by the Blacktown City LTC and endorsed by the Blacktown City Council. The event has also been considered by the Hawkesbury LTC and it is understood that no significant concerns were raised by Committee members. At the time of writing this report, any recommendations from the Hawkesbury LTC had not been considered by that Council. The event has been run for a number of years without any significant incidents that Council is aware of. It is understood to be professionally managed with the event organisers preparing a comprehensive Traffic Management Plan (TMP) that takes a very strong risk management approach to the safety of not just riders, but the general community. However, the recent tragedy during the Tour de Hills highlights the potential risks that can occur with such events and the consequences that can arise. Given the opposition by the NSW Police and other members of the LTC, there is insufficient time left for organisers of the event to overcome the safety concerns and the event has now been postponed. Cyclists do have the right to use many roads including the roads included in the event. This event is supported by a TMP that has been professionally prepared and the appropriate insurance policies are in place. The risk to participate is known and those risks are identified in event documentation and rider briefings. Events such as these do have an important role in the community however the recent fatality does provide an opportunity to reflect on the risks and how best those risks may be ameliorated. It is recommended that Council, with the LTC, develop guidelines and safety measures for future events. RECOMMENDATION TO COUNCIL 1. The 2015 “Ride to Riverstone Loop” be classified as a Class 2 Event. 2. Council endorse the Traffic Management Plan as submitted by the Lions
Club of Riverstone and CAMWEST subject to the Plan being submitted to the Police and Roads and Maritime Services for approval.
3. Council prepare guidelines in relation to using roads within the Shire for cycling events.
IMPACTS
Financial Item 1 of the recommendations will be funded from Council’s existing Signs and Linemarking budget. Item 2 of the recommendations will be funded by existing traffic engineering staff. The Hills Future - Community Strategic Plan The operation of the Local Traffic Committee ensures that local traffic conditions are safely managed for the benefit of the local community.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 RECOMMENDATION
Council adopt the recommendations of the Local Traffic Committee for February 2015 as detailed in the report.
ATTACHMENTS
1. Report for Baulkham Hills Electorate (3 pages) 2. Report for Hawkesbury Electorate (12 pages)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-7 REGIONAL ILLEGAL DUMPING SQUAD
THEME: Proactive Leadership
OUTCOME: PE 3 Our natural resources are used wisely
STRATEGY:
PE 3.1 Provide services and infrastructure that facilitate resource recovery and the reduction of commercial and residential waste and build the capacity of the community to adopt affordable sustainable waste management behaviours.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
GROUP: ENVIRONMENT AND PLANNING
AUTHOR: MANAGER – RESOURCE RECOVERY
KATHY WOODS
RESPONSIBLE OFFICER: GROUP MANAGER – ENVIRONMENT & PLANNING
CAMERON MCKENZIE
EXECUTIVE SUMMARY Council is currently a member of the Regional Illegal Dumping Squad (RID Squad). The current agreement expires on 30 June 2015. This report recommends Council engage in a further Co-operation Agreement term of an initial three year period with an option to extend the agreement for a further three years. REPORT Council has been a member of the Western Sydney RID Squad for the past thirteen years. The RID Squad comprises the following member Councils: Parramatta, Penrith, Holroyd, Liverpool and Fairfield. Blacktown Council has recently requested membership into the Squad effective 1 March 2015 and Bankstown, a previous member/signatory has relocated to a newly formed Squad in the inner west. A Committee, convened under Section 355 of the Local Government Act 1993, oversees the operation of the Squad. The NSW Environment Protection Authority assists the delivery of the project through financial contributions to the operational costs. 50% of the RID Squad is funded by the NSW EPA. The RID Squad provide enforcement and education within the region to assist identify and to reduce the incidence of illegal dumping of waste in the urban and rural areas of the shire. The Management Committee and operations program allows Council’s representatives to influence the activities of the Rid Squad to complement our existing programs. The Squad have been highly effective in minimising illegal land-filling and illegal dumping of waste. The service remains cost-effective.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 In 2013/14, the RID Squad investigated 381 incidents across the Shire. The matters investigated by the Squad included; the investigation of illegal dumping on both private and public land, identifying offenders, issuing clean-up notices, liaising and assisting council staff with landfill incidents and educating the community about illegal dumping. The Squad aim to tackle illegal dumping whilst providing a more strategic co-ordinated approach to dumping incidents. The project commenced in 2001 and has been heavily supported by the NSW EPA. Under the terms of the agreement, individual Councils are currently required to contribute $58,489.00 each financial year to the RID Squad plus the fine revenue from Penalty notices issued. The EPA equal the funding provided by the Councils. There is a RID Squad officer with a vehicle dedicated to The Hills Shire. This officer works effectively with Council staff members. A representative from each Council and the EPA is appointed to the Committee. Council’s Manager Resource Recovery is the current nominee. Penrith City Council continue to act as Administrator for the project and responsible for the Operations of the Squad. The agreement includes Service Specifications, Contributions Budget and the Operations Budget with regular reports to the Management Committee. Although, the costs of the Squad are shared equally between the member Councils including employee and other running costs, the Administrator retains employment of the RID Squad Officers under their contract arrangements. The Project Coordinator, employed by the Administrator, will continue to manage the Squad and its employees and to attend to the Management Committee requirements. The Management Committee remains responsible for all operational issues retaining control over strategic issues; operational priorities and making certain that each member Council needs are met by the Squad. Apart from the benefits of a regional approach to illegal dumping and land-filling, the RID Squad provides staff resources, plant, equipment and expertise to supplement Council’s Compliance and Waste Management functions. In 2014 the NSW EPA expanded the concept of a regional approach to illegal dumping and an expansion of RID Squads is being seen across New South Wales with negotiations continuing with councils. IMPACTS Financial A membership contribution amount of $58,430 was made in 2014/15 to the Regional Illegal Dumping Squad. Funds have been included in the draft budget and forward estimates for 2015/16 and subsequent years to continue membership of the Regional Illegal Dumping Squad. The cost is recovered from the Waste Management Levy. The Hills Future - Community Strategic Plan The report will assist in determining the future direction of Council’s illegal dumping strategies and procedures. The Regional Illegal Dumping Squad assists Council minimise illegal dumping of rubbish or landfill.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 RECOMMENDATION Council engage in a further Co-operation Agreement with the Regional Illegal Dumping Squad for an initial three year period with an option to extend the agreement for a further three years at the General Manager’s discretion based on cost effectiveness and performance. ATTACHMENTS 1. Map of Sydney Local Government Area (1 page)
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-8 APPLICATIONS FOR DONATIONS UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT - APRIL
THEME: Vibrant Communities
OUTCOME: 5 A connected and supported community with access to a range of services and facilities that contribute to health and wellbeing.
STRATEGY: 5.1 Facilitate the provision of services across the community.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
GROUP: CUSTOMER SERVICES
AUTHOR: VOLUNTEER COORDINATOR
JANE WORSLEY
RESPONSIBLE OFFICER: MANAGER COMMUNITY AND ECONOMIC DEVELOPMENT
LORI MODDE
EXECUTIVE SUMMARY The Grants and Donations program provides organisations and individuals and financial assistance. This report recommends donation requests for Council’s endorsement since the Council meeting held 9 December 2014. REPORT Donations This report advises of requests that Council has received for financial assistance from individuals, teams and community groups. Section 356 of the Local Government Act allows Council to grant financial assistance in relation to these requests. SECTION 1 – DONATIONS APPROVED UNDER DELEGATED AUTHORITY Criteria: (i) Those individuals seeking a donation must reside in the Council area to be eligible. (ii) Funds approved by Council must be used for the purpose stated and if necessary
documentary evidence be provided by the individual or the funds donated must be returned to Council.
(iii) Funds to be paid to the sponsoring organisation (a recognised legal or corporate
entity - school, sporting club, community group).
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 (iv) The General Manager shall have delegated authority to approve donations to
sponsoring organisations (e.g. sporting, cultural and artistic) to assist local members according to the following scale up to the maximum total annual allocation of $15,000:
• $150.00 for an individual selected to compete outside the metropolitan area in
NSW • $200.00 for an individual selected to compete interstate • $300.00 for an individual selected to compete internationally • $350.00 for a team with selected Shire residents competing outside the
metropolitan area in NSW • $500.00 for a team with selected Shire residents competing interstate • $750.00 for a team with selected Shire residents competing internationally
(v) All applications are to be made on the standard application for financial assistance
form with supporting documentation from the organising body. (vi) Applicants are only eligible for a donation to attend one event in any twelve
month period. (vii) Council will only provide assistance for attendance at a recognised competition
that is being conducted at district, state or international level. The General Manager has approved 11 applications received since 10 February 2015 listed in the following table. These applications complied with Council’s policy and, where necessary, supporting documentation was provided. SECTION 2 – REQUESTS FOR MINOR DONATIONS TO BE DETERMINED BY COUNCIL The objective of the Minor Donation category is: “to assist community groups or individuals with pursuits that benefit the overall community in terms of social welfare, cohesion or image, maximum donation $100.00”. Local organisations applying for donations should be a recognised legal or corporate entity, non-profit, have a minimum of 75% local content of membership on enrolment and a community based charter. No applications were received for this category since 10 February 2015. SECTION 3 – SPECIAL CIRCUMSTANCES (to be considered on a case by case basis) 1 application was received for this category since 10 February 2015. SECTION 4 – ROOM HIRE SUPPORT DONATION Registered charitable organisations or individuals fundraising for charitable organisations are eligible to apply for an in-kind donation of up to $1,000 for the hire of a Hills Shire Council venue for a fundraising event. A refundable bond (subject to post-function inspection) will be required. No applications were received for this category since 10 February 2015.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 SECTION 5 – ART PRIZES No applications have been received for this category since 10 February 2015. SECTION 6 – GRANT PROGRAMS The 2014/15 Community Grants component of the donations program on a monthly basis as this constitutes 87% of the annual budget. Donation Applications received Since 10 February 2015, 12 applications have been approved under delegated authority. Sporting/Cultural for Individual/Teams Chloe Holman
Under 17's National Softball Championship 17 – 23 Jan 2015 Hawker, Canberra, ACT
$200
James Douchkov
International Friendship Games Competition 21 – 29 Mar 2015 Warners Bay, NSW
$150
Joel Berthold
International Friendship Games Competition 21 – 29 Mar 2015 Warners Bay, NSW
$150
Riverstone Dolphins RSL Youth Swimming Club Inc.:
• Melissa Eldred • Lisa Douglas • Nicole Felstein • Virginia Gould • Kirsten Norton
NSW RSL Youth Council State Swimming Championships 14 Mar 2015 Dubbo, NSW
$350
Rebecca Moroney
Triathlon & Duathlon World Championships 15 – 20 Sept & 14 – 18 Oct 2015 Chicago US & Adelaide SA
$300
Andrea Roditis
2015 National Touch League – Elite 8 10 – 15 March 2015 Coffs Harbour, NSW
$150
Pettina Anderson
Junior Rugby League National Baseball Championships 4-9 April 2015 Surfers Paradise, QLD
$200
Louise Green
Cheerleading World Championships 26-27 April 2015
$300
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 Jayden Prakash
U18 National Championship 11 – 18 April 2015 Ballarat, VIC
$200
Ciaron Fitz-Gerald
U18 National Championships 11 – 18 April 2015 Ballarat, VIC
$200
Jack Marton
IFAF World Championships 9-18 July 2015 Canton, Ohio, USA
$300
Special Circumstances Cootamundra Development Corporation Ltd
The 2015 Cootamundra Business Awards 20 Jun 2015 Cootamundra Country Club
$600
TOTAL
$3,100
IMPACTS Financial Summary of funds committed are as follows:
Applicant
Annual Grants & Donations
Sports & Cultural Donations Minor
Room Hire
Art Prize
Special Circumstances Total
Annual Grants Approved
170,637
170,637
Funds returned (7,610) (7,610) Donations Approved <Mar 2014
9,050
400
1,646.91 2,500 990
14,586.91
TOTAL
163,027 9,050
400 1,646.91
2,500
990
177,613.91 Yet to be approved >Mar 2014
2,500
600 3,100
TOTAL
163,027 11,550 400
1,646.91
2,500
1,590
180,713.91 Grants paid To date $ 176 232.82 has been paid to grant recipients representing 90.54% of the total Budget $ 194,650, funds remaining for allocation until 30 June is $13,936.09. Since the February Donations report $7,610 has been returned from the Dural Chamber of Commerce to the Annual Grants total. This was due to grant projects not being able to be completed because of Hornsby Council not funding the other components of the project; hence the funding has been returned to Council. This is reflected in the change of Annual Grants & Donations amount, which was $170,637 last month.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 The Hills Future - Community Strategic Plan This report will positively impact Council’s contribution to supporting community connection and partnerships. RECOMMENDATION The donations listed in this report under Sporting/Cultural for Individual/Teams and Special Circumstances be approved. ATTACHMENTS Nil.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015
ITEM-9 OUTDOOR DINING LEASES FOR MAIN STREET
THEME: Modern Local Economy
OUTCOME: 2 Prudent management of financial resources, assets and people to deliver the community outcomes
STRATEGY: MLE 1.1 Develop and implement processes that support business networks.
MEETING DATE: 7/04/2015
EXTRAORDINARY MEETING
GROUP: CUSTOMER SERVICES
AUTHOR: PLACE MANAGER
CRAIG KENNY
RESPONSIBLE OFFICER: MANAGER – PLACE MANAGEMENT
STEVE COLEMAN
BACKGROUND Since the re-development of Castle Hill Main Street Precinct on Old Northern Road, the purpose built outdoor dining areas underwent a trial free licence period of an initial twelve (12) months which was then extended for a further twelve (12) months to promote a vibrant outdoor dining experience for café’s and restaurants located in the main street precinct. This trial included seven (7) businesses including:
• Eurolounge (now operating as Enigma) • Castle Coffee Bean (now operating as Yogurberi) • Superb Seafood (now operating as Amber Seafood) • Raw 101 • Hillside Hotel • The Baron • Crust Gourmet Pizza.
REPORT Due to the redevelopment of Castle Towers by QIC, it has been recommended that the free licence trial now be extended for up to three (3) years, or the completion of the stage three (3) developments of Castle Towers, whichever comes first. Reasons for this recommendation include the probability of decreased pedestrian traffic around the Main Street Precinct during development, which may result in a decrease of patronage to the local cafes’ and restaurants and a decrease in vehicular traffic in and around the area during the development.
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EXTRAORDINARY MEETING OF COUNCIL 07 APRIL, 2015 In the initial report to Council there was to be a separate report collated at the end of the trial period in regard to car parking needs. This was due to an increase in additional seating for each business; however the impact of additional outdoor seating has had a minimal effect on car parking. With Terminus street carpark (directly behind five (5) of the seven (7) businesses included in the trial and two (2) of the seven (7) businesses situated on the Castle Towers side of the Main Street Precinct, car parking has been impacted minimally. As part of the recommendation it is proposed that a report on car parking be undertaken at the conclusion of the free trial period to ascertain the true impact. The owners/Operators of each of the seven (7) businesses above were approached for consultation of this proposal and six (6) of the seven (7) businesses were pleased to continue their involvement in the extended trial. The remaining business (Enigma) stated they had not used the outdoor dining area since the commencement of operations and were unlikely to utilise the offer of the free outdoor licence in the foreseeable future. IMPACTS Financial The current Fees and Charges includes a per square metre rate of $197 for small sites and $181 for larger sites. Each site has an initial application fee of $175. An optional charge of $997 is also applicable for each umbrella. An amount of $23,899 has been budgeted in this financial year and will require a variation in the next Budget review. The Hills Future - Community Strategic Plan Development of outdoor dining in the Castle Hill CBD enhances the alfresco and retail experience for the community and economic development for the area. RECOMMENDATION 1. The free licencing for the outdoor dining policy be extended for up to three (3) years,
or the completion of the stage three (3) development of Castle Towers, whichever comes first.
2. A further report on car parking for outdoor dining areas be prepared for Councils’ consideration at the conclusion of the free trial period.
ATTACHMENTS Nil.
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