TENDER: RBRM19F057

INDIAN OIL CORPORATION LIMITED BARAUNI REFINERY

Tender No. : RBRM19F057

Supply of Gate Valves of different sizes at Barauni Refinery

Bids shall be submitted on “Zero Deviation Basis”. Accordingly offer is to be submitted in complete compliance to Tender Terms & Conditions (Both technical

and commercial) without any deviation. Offer with deviation shall be rejected outright without any further correspondence. In view of this, Bidder shall ensure submission of complete bid without any deviation as per requirement of Enquiry

document in first instance itself.

Invited by: Deputy General Manager Materials

Indian Oil Corporation Ltd. (IOCL) Barauni Refinery

PO-Barauni Oil Refinery Dist: Begusarai Bihar-851114

India

TENDER: RBRM19F057

Index

S. No. Document Page No.

1. Notice Inviting Tenders 3

2. Pre-Qualification Criteria (PQC) 4-5

3. Proforma for details of Annual turnover Criteria as per PQC 6

4. Proforma for details of Past Experience as per PQC 7

5. Undertaking by the Tenderer(s) 8

6. Contact details of Vendor 9

7. Bank details Mandate 10

8. Undertaking by bidders against GST 11

9. Proforma of Declaration of Black listing / Holiday listing 12

10. Performa for declaration on proceedings under Insolvency and Bankruptcy Code, 2016

13

11. Enquiry Cum Offer (RFQ) and Technical Specifications along with Technical Evaluation and Loading Criteria

Attached separately

12. General Terms and Conditions

13. Special Instruction to Bidders

14. General Purchase Conditions & Format for Bank Guarantees

15. Agreed Terms and Conditions (Zero Deviation)

16. Bill of Material (BOQ) - Priced

All above documents form part of the tender documents

In the event of any irreconcilable conflicts, the hierarchy for acceptance shall be:-

(i) Pre qualification criteria (technical, commercial and financial)

(ii) Special terms and conditions as per RFQ/ Enquiry cum offer and technical specification along with technical

evaluation and loading criteria

(iii) Agreed terms and Conditions (indigenous or import)

(iv) General Purchase Conditions and GPC addendum

(v) General Guidelines to the bidder.

TENDER: RBRM19F057

Indian Oil Corporation Limited

Barauni Refinery, PO-Barauni Oil Refinery, Dist: Begusarai Bihar-851114

Notice Inviting Tender (National): Open e-tender Indian Oil Corporation Limited, a company incorporated in India invites e-tender under two bid (part-I: Techno commercial bid and part-II: Price bid) from bonafide experienced Manufacturers/Suppliers of sound financial standing and reputation for the job defined in this tender covering following items. the details of the tender are given below:-

Description Supply of Gate Valves of different sizes at Barauni Refinery.

Qty. 2110 EA

Tender no. RBRM19F057 (Tender ID 2019_BR_103102_1) Type of Tender Open e-tender

EMD amount (in INR) Rs 1,09,762.00 (Rupees One lakh Nine Thousand Seven Hundred Sixty Two only)

1. Please submit EMD through online mode / offline mode (in form of Bank Guarantee only in case EMD isabove Rs. 1.0 lac)(EMD BG should be valid for a minimum period of 7 months from date of opening oftechnical bid). Note: For EMD amount less than Rs 1.00 lakh, Bank Guarantee is not acceptable.For details on how to submit EMD online / offline, please refer “special instruction to bidders” attachedseparately in this tender.

2. EMD exempted categories: Micro & Small Enterprises (valid as on the date of original bid opening), Startups (recognized by DIPP and fulfilling the Startup definition requirement of Government of India as onthe date of original bid opening), Central/State PSUs and JVs of IOCL.

3. Please refer “General Terms and Conditions” also for more details on EMD submission.4. After Implementation of Insolvency and Bankruptcy Code, 2016 (IBC). Offer from the following type of

bidders will not be considered, (a) Bidder(s) who are undergoing insolvency resolution process orliquidation or bankruptcy proceeding under Insolvency and Bankruptcy Code, 2016 (Code). (b) Bidder(s)whose insolvency resolution process or liquidation or bankruptcy proceeding is initiated under theCode at any stage of evaluation of the bid.”

Address of the issuing authority

Deputy General Manager Materials Barauni Refinery, PO-Barauni Oil Refinery Dist : Begusarai, Bihar-851114, India Phone : +91-6243-275382/5368/5388 e-mail : vv_kumar@indianoil.in majokamk@indianoil.in guriasushil@indianoil.in

Download Start Date (DD/MM/YYY) & Time

13.08.2019 15:00 HRS IST

Bid Submission Start Date (DD/MM/YYYY) & Time

20.08.2019 15:00 HRS IST

Download End & Bid Submission End Date (DD/MM/YYYY) & TIME

27.08.2019 15:00 HRS IST

TECHNICAL BID OPENING DATE (DD/MM/YYYY) & Time

28.08.2019 from 15:00 HRS IST Onwards

Tender Documents (Non-transferable) can be downloaded from IOCL e-tendering web site:

www.iocletenders.nic.in. Bids in physical form sent through fax/e-mail/courier/post will not be acceptable. Any

corrigendum/sale date extension/addendum shall be published on our website: www.iocletenders.nic.in only

and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit our

website to keep them updated.

TENDER: RBRM19F057

Pre-Qualification Criteria (PQC):

A) Technical Pre-Qualification Criteria:- Not applicable

B) Financial Experience Criteria:-

The Annual Turnover of the bidders during any of the preceding three financial years should be at least Rs. 52,39,001.00

C) Commercial Experience Criteria:-

For experience, the order(s) of similar items executed by the bidder on FOB / FOR despatch point basis (i.e. excluding taxes duties, freight, third party inspection charges etc.), during the last five years ending on the last day of the month immediately preceding the month in which the last date of bid submission falls*, should be considered as under: Three orders executed for “similar item” where executed value of each order is not less than the amount equal to Rs. 26,19,500.00 OR Two orders each executed for “similar item” where executed value of each order is not less than the amount equal to Rs. 34,92,667.00 OR Single order of “similar item” where executed value of order is not less than the amount equal to Rs. 43,65,834.00 “Similar Item” is defined as “CS/ SS/AS Gate Valves ” “Executed Value” means total basic price including P&F charges only. * Last date of order execution shall fall in the above mentioned period as indicated in the commercial pre-qualification criteria. NOTES:

1) For foreign orders with currency other than USD, value of order shall be converted in USD based on the exchange rate as applicable on the purchase order date.

2) Bidder to submit copy of Board of Director details, certificate of Incorporation, Copy of memorandum and article of association/company registration, executed PO copies and audited balance sheet and profit & loss statement etc showing constitution of bidders towards fulfillment of commercial experience & financial criteria along with techno commercial bid coming under same management. Bidder shall furnish along with the un-priced bid the necessary documentary evidence / proof in support of claim for meeting the above PQC requirement.

3) Notwithstanding any other condition / provision in the tender documents, in case of ambiguity or incomplete documents pertaining to PQC, bidders shall be given one opportunity with a fixed deadline to provide complete and unambiguous documents in support of meeting the pre qualification criteria. In case the bidder fails to submit any document or submits incomplete documents within the given time, the bidder’s tender will be rejected.

4) For fulfilling the commercial experience criteria bidder shall submit any one of the following documents:

TENDER: RBRM19F057

a) Purchase order copy along with invoice(s) with self certification by the bidder that supplies against the invoices covering the “similar order” have been executed to the required value.

b) Purchase order copy along with bank certificate indicating payment against the PO. c) Execution certificate by client with order value. d) Goods receipt note (GRNs) in case where IOCL is a client. e) Or any other document is to be submitted by bidder in support of execution.

SPECIAL TERMS AND CONDITIONS:

1. Third Party Inspection: Required for this tender. Inspection shall be done by IOCL approved TPI agencies at vendors’ works and shall be arranged by vendors. Charges shall be reimbursed as per rate quoted in BoQ.

2. Delivery Schedule: Vendor to provide the delivery period of within 6 months of PO placement. No deviation is allowed, delivery quoted other than 6 months shall be liable for rejection.

3. Payment Terms: Shall be as per Clause 5 of GPC, 100% payment within 30 days after receipt and acceptance of material at site or 90% payment against dispatch documents through bank and balance 10% within 30 days after receipt and acceptance of material at site. No deviation is allowed.

4. Performance Bank Guarantee: PBG is applicable for 5% order value in the subject tender. PBG equivalent to 5% of the order value at the time of dispatch and the same shall be valid till delivery period plus six months. In case a vendor does not furnish PBG, prorata payment of 5% shall be deducted from vendor’s invoice and retained for a period of final delivery date plus 6 months. No deviation is allowed.

5. Bids shall be submitted on “Zero Deviation Basis”. Accordingly offer is to be submitted in complete compliance to Tender Terms & Conditions (Both technical and commercial) without any deviation. Offer with deviation shall be rejected outright without any further correspondence. In view of this, Bidder shall ensure submission of complete bid without any deviation as per requirement of Enquiry document in first instance itself.

6. PQC relaxation is not applicable to MSE/Startup’s in this tender as tendered item is Critical in nature.

7. Tender item is splittable under MSE purchase preference policy. 8. Evaluation and ordering shall be done on item-wise lowest basis.

TENDER: RBRM19F057

PROFORMA FOR DETAILS OF ANNUAL TURNOVER AS PER PRE QUALIFICATION CRITERIA

(PQC):

Tender No.:

1. ANNUAL TURNOVER IN ANY OF THE LAST 3 YEARS :-

2016-2017

2017-2018

2018-2019

2. COPIES OF AUDITED BALANCE SHEETS & PROFIT AND LOSS ACCOUNT STATEMENT FOR ANY OF THE LAST THREE FINANCIAL YEARS ARE TO BE ATTACHED.

PLACE: SIGNATURE AND SEAL OF THE VENDOR

DATE: FULL NAME: DESIGNATION:

TENDER: RBRM19F057

PROFORMA FOR DETAILS OF PAST EXPERIENCE AS PER PQC:-

SI. NO.

NAME AND FULL ADDRESS OF THE CLIENT AND CONTACT PERSON

DESCRIPTION OF PURCHASE ORDER ITEMS (EXECUTED ORDER AS PER PQC)

VALUE OF CONTRACT (RUPEES) OR FOREIGN CURRENCY

PURCHASE ORDER REFERENCE AND DATE

DECLARATION: I/WE DO HEREBY CERTIFY THAT THE INFORMATION AS FURNISHED ABOVE IS CORRECT AND COMPLETE. DOCUMENTARY EVIDENCE IS ENCLOSED. PLACE: SIGNATURE AND SEAL OF THE VENDOR DATE: FULL NAME: DESIGNATION:

TENDER: RBRM19F057

UNDERTAKING BY THE TENDERER(S) NAME OF WORK: Supply of ________________________ We confirm that we have submitted the documents in the tender as specified in the tender document. We ________________________________________________________ (name of the tenderer) hereby certify that we have fully read and thoroughly understood the tender requirements and accept all terms and conditions of the tender including all corrigendum/addendum issued, if any. Our offer is in confirmation to all the terms and conditions of the tender including all corrigendum/addendum, if any and minutes of the pre-bid meeting. In the event of award of contract to us, the complete tender document shall be considered for constitution of contract agreement.

Signed for and on behalf of Tenderer(s) Name of Tenderer(s) Date : _ _/_ _/_ _ _ _ Place : Seal & signature of Tenderer Note: This declaration should be signed by the tenderer‘s authorized representative on company letterhead who is signing the bid and scanned copy to be uploaded as a part of tender document.

TENDER: RBRM19F057

Contact Details of Vendor Vendor Address__ __________________________________________

__________________________________________ __________________________________________ City __________________ PIN_________________ State _____________________________________ Phone ____________________________________ Fax ______________________________________

Please fill up the details below:-

Designation Name Telephone Nos. Mobile Nos. e-mail IDs

CEO / CMD

Country Manager

Area Manager

Marketing Manager

Sales – Head

Contact Person(s) for this Tender

Note:

1. The designations are indicative only. Actual designations may please be mentioned. 2. All the concerned persons in the hierarchy must appear in the above list. 3. In case of multiple phone nos. , mobile nos., e-mail IDs, the same may also please be

given Signature of the bidder Name: ________________________ Designation: ___________________ Mobile No. : ____________________

TENDER: RBRM19F057

On the Letterhead of the Vendor / Contractor / Supplier Only in case of New vendor otherwise mention IOCL Vendor Code

To Date: Indian Oil Corporation Ltd Barauni Refinery Begusarai – 851114 Bihar Dear Sir, Sub: Bank Details for E-Payments

We hereby give our consent to accept the payments of our claims / bills on IOCL through Internet based online

E-payments system at the sole discretion of IOCL. Our Bank account details for the said purpose is as under :

Sr

No

Particulars

Details

Vendor Code (for IOCL use)

1 Name and address of the Beneficiary

2 Account Number of Beneficiary

3 Account Classification (CA /CC – 11 or 29)

& SB –10 as per Cheque leaf

4 Name and address of the Bank Branch

(where payments are to be sent by IOC)

5 Branch Name / Code

6 The 9 Digit MICR code of the Branch (as

appearing on the MICR cheque)

7 IFSC Code of the Bank Branch for RTGS

mode

8 IFSC Code of the Bank Branch for NEFT

mode

9 E mail ID of Beneficiary

10 Any other Particulars (to be advised by

Beneficiary for the E payments purposes

11 Vendor Code (to be filled by IOC’s Deptt

only)

12 PERMANENT ACCOUNT NUMBER

13 MOBILE NUMBER (FOR SMS ALERTS)

A blank cancelled cheque /*photocopy of a cancelled cheque relating to the above account Number for

verifying the accuracy of the bank account details is enclosed (duly attested by the Bank).

A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN is enclosed.

I/We hereby declare that the particulars given above are correct and complete

Date : Signature of Account Holder

Place : with Company Stamp (if a Company)

Encl : one cheque / photocopy of cheque duly cancelled & copy of PAN Card

We hereby confirm that the above bank account details of beneficiary are correct in all respects and the

account of Beneficiary (IOCL Vendor) is maintained at our bank branch.

(Name of the Bank & Branch)

Authorised Signatory

Note: *Verification required only in case (a) vendors not providing a cancelled cheque leaf (original ) or if

vendors name is not printed/appearing on the cancelled cheque leaf ( original ) submitted to IOCL Office (b)

change in existing bank details.

TENDER: RBRM19F057

DECLARATION BY BIDDER FOR GST I/We hereby declare the following on behalf of M/s ____________________________ regarding GST:

(Tick whichever is applicable) A) We are registered with GST and the GSTIN of our firm/company is : _____________________ Copy of GSTIN allotment letter is attached herewith. B) We have applied for GST registration and not yet received the GSTIN. Copy of GST application is attached herewith. We further declare that “In case of order placement on us for this tender, should we fail to submit GSTIN at the time of invoicing, the entire implication and cost of GST with respect to the order shall be borne by us”. C) We declare that “Our firm/company is eligible for exemption from GST Registration as per GST law/act owing to our turnover being less than Rs. 20 lacs”. Proof of same is attached herewith. It is understood that if this declaration is found to be false in any particular, IOCL shall have the right to reject our bid/if the bid has resulted in a Purchase Order, the Purchase Order is liable to be terminated and IOCL shall have the right to take further suitable actions as deemed fit.

Signature of authorized person: __________________________

(Proprietor / Partner / Director) Name:

__________________________ Date:

__________________________ Stamp: [ ]

TENDER: RBRM19F057

PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING In the case of a Proprietary Concern: I hereby declare that neither I in the name of my Proprietary concern M/s _________________ which is submitting the accompanying Bid/Tender nor any other concern in which I am proprietor nor any partnership firm in which I am involved as a partner, ARE presently or have during the past three years, been placed on black list or holiday list declared by Indian oil Corporation Ltd. Or by any department of any Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country nor is there pending any enquiry by Indian Oil Corporation Ltd. Or any Department of the Government or by any Public Sector Organization in India or in any other country, in respect of any corrupt or fraudulent practice(s) against me or any other of my proprietorship concern(s) or against any proprietorship firm(s) in which I am or was at the relevant time involved as a partner, except as indicated below: (Here give particulars of blacklisting or holiday listing, and / or inquiry and in absence thereof state "NIL"). In the case of a Partnership Firm: We hereby declare that neither we, M/s _______________________, submitting the accompanying Bid/Tender nor any partner involved in the said firm either in his individual capacity or as proprietor or partner of any other firm or concern presently are or within the past three years have been or has been placed on blacklist or holiday list declared by Indian oil Corporation Ltd. Or by any department of any Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country nor there is pending inquiry by Indian Oil Corporation Ltd. Or any Department of the Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country, in respect of corrupt or fraudulent practice(s) against us or any partner or any other concern or firm of which he is proprietor or partner, except as indicated below: (Here give particulars of blacklisting or holiday listing and / or inquiry in the absence thereof state "NIL"). In the case of Company: We hereby declare that we or a parent, subsidiary or other company under direct or indirect common parent (associate company) are presently nor have within three years been placed on any holiday list or black list declared by Indian oil Corporation Ltd. Or by any department of any Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country; and that there is no pending inquiry by Indian Oil Corporation Ltd. Or by any Department of any Government (State, Provincial, Federal or Central) or any Public Sector Organization in India or in any other country against us or a parent or subsidiary or associate company as aforesaid in India or in any other country, in respect of corrupt or fraudulent practice(s), except as indicated below: (Here give particulars of black listing or holiday listing and in the absence thereof state "NIL") It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd, shall have the right to reject my/ our bid, and if the bid has resulted in a contract, the contract is liable to be terminated without prejudice to any other right or remedy (including black listing or holiday listing) available to Indian Oil Corporation Ltd..

Signature of Bidder ______________

Name of Signatory ______________ Place ; Date :

TENDER: RBRM19F057

PERFORMA FOR DECLARATION ON PROCEEDINGS UNDER INSOLVENCY AND BANKRUPTCY CODE, 2016

Tender No.: __________________________________ Name of Work: __________________________________ Bidder’s Name: __________________________________ l/We, M/s.____________________ ______ declare that: (i) I/We am/are not undergoing insolvency resolution process or liquidation or bankruptcy proceeding as on date. (ii) I/We am/are undergoing insolvency resolution process or liquidation or bankruptcy proceeding as on date as per details mentioned below. (Attached detail with technical bid) Note : Strike out one of above which is not applicable. It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd. shall have the right to reject my/ our bid, and forfeit the EMD, if the bid has resulted in a contract, the contract will be liable for termination without prejudice to any other right or remedy (including holiday listing) available to Indian Oil Corporation Ltd. Place : Date : Signature of Bidder:

Name of Signatory: