28 April 2021 - ORDINARY COUNCIL AGENDA - Shire of ...

28 April 2021

ORDINARY COUNCIL AGENDA

SHIRE OF SHARK BAY NOTICE OF MEETING

STROMATOLITES – SHARK BAY – Picture courtesy of Tourism WA


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DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Shark Bay for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with Council members or staff. The Shire of Shark Bay disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by a member or officer of the Shire of Shark Bay during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Shark Bay. The Shire of Shark Bay advises that no action should be taken on any application or item discussed at a Council meeting and should only rely on WRITTEN ADVICE of the outcome and any conditions attaching to the decision made by the Shire of Shark Bay.


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The next Ordinary meeting of the Shark Bay Shire Council will be held in the Council Chamber at the Shark Bay Recreation Centre, Francis Street, Denham on 28 April 2021 commencing at 3.00 pm.

Paul Anderson CHIEF EXECUTIVE OFFICER 24 April 2021

TABLE OF CONTENTS 1.0 Declaration of Opening ............................................................................................ 4 2.0 Record of Attendances / Apologies / Leave of Absence Granted ......................... 4 3.0 Response To Previous Public Questions On Notice ............................................. 4 4.0 Public Question Time ............................................................................................... 4 5.0 Applications For Leave Of Absence ....................................................................... 4 6.0 Petitions .................................................................................................................... 4 7.0 Confirmation Of Minutes .......................................................................................... 4 7.1 Confirmation of the Minutes of the Ordinary Council meeting held on 31 March 2021 4 8.0 Announcements By The Chair................................................................................. 5 9.0 President’s Report.................................................................................................... 5 10.0 Councillors’ Reports ................................................................................................ 6 11.0 Administration Report .............................................................................................. 7 11.1 Request to use Shire Logo on Presentation Plaque ................................................... 7 11.2 Policy – Acknowledgement of Country Policy .......................................................... 11 12.0 Finance Report ....................................................................................................... 15 12.1 Schedule of Accounts Paid to be Received ............................................................. 15 12.2 Financial Reports To 31 March 2021 ....................................................................... 27 12.3 Leases – Annual Payment Request ......................................................................... 59 12.4 Councillor Fees, Allowances and Expenses ............................................................ 61 12.5 Discretionary Fees and Charges 2020/2021 ............................................................ 65 12.6 Rates - Differential Rates ......................................................................................... 75 12.7 Purchase of New Community Bus ........................................................................... 84 13.0 Town Planning Report ......................................................................................... 127 13.1 Proposed Outbuilding Building – Lot 31 (13) Mitchell Rise, Denham ..................... 127 13.2 Proposed Outbuilding – Lot 226 (24) Fry Court, Denham ...................................... 141 14.0 Works Report ........................................................................................................ 155 14.1 Five (5) Year Road Capital Plan 2021/2022 – 2025/2026 ...................................... 155 15.0 Tourism, Recreation and Culture Report ............................................................ 159 15.1 Mens Shed and Future Use of Day Care Building on Hughes Street ..................... 159 16.0 Motions of Which Previous Notice Has Been Given .......................................... 161 17.0 Urgent Business Approved By The Person Presiding Or By Decision ............ 161 18.0 Matters Behind Closed Doors ............................................................................. 161 19.0 Date And Time Of Next Meeting .......................................................................... 161 20.0 Closure of Meeting ............................................................................................... 161


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1.0 DECLARATION OF OPENING

The President will declare the meeting open.

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED ATTENDANCES Cr C Cowell President Cr E Fenny Deputy President Cr L Bellottie Cr J Burton Cr G Ridgley Cr M Smith Cr P Stubberfield Mr P Anderson Chief Executive Officer Ms A Pears Executive Manager Finance and Administration Mr B Galvin Works Manager Mrs D Wilkes Executive Manager Community Development Mrs R Mettam Executive Assistant APOLOGIES VISITORS

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE

4.0 PUBLIC QUESTION TIME

5.0 APPLICATIONS FOR LEAVE OF ABSENCE

6.0 PETITIONS

7.0 CONFIRMATION OF MINUTES

7.1 CONFIRMATION OF THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 31 MARCH 2021

Moved Cr Seconded Cr Officer Recommendation That the minutes of the Ordinary Council meeting held on 31 March 2021, as circulated to all Councillors, be confirmed as a true and accurate record.


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8.0 ANNOUNCEMENTS BY THE CHAIR An Australian Citizenship Ceremony for Mrs Oktavina Ayub will be held at 2.30 pm on Wednesday 28 April 2021, before the Ordinary Council meeting.

9.0 PRESIDENT’S REPORT GV00002

Council Committee Membership Member Audit Committee Member Development Assessment Panel Member (Chair) Local Emergency Management Advisory Committee Member (Chair) Western Australian Local Government Association – Gascoyne

Zone Deputy Delegate The Aviation Community Consultation Group Ministerial Appointment Gascoyne Development Commission

Meeting Attendance 7 April 2021 Western Australian Local Government State Council – Special

Meeting re State Government Cabinet Various Dates ABC / MMM radio interviews re Cyclone impacts 23 Western Australian Local Government Association – Gascoyne

Zone meeting 25 ANZAC Day commemoration 28 Australian Citizenship Ceremony 28 April Ordinary Council meeting

Signatures Councillor Councillor Cowell Date of Report 19 April 2021

Moved Cr Seconded Cr Officer Recommendation

That the President’s activity report for April 2021 be received.


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10.0 COUNCILLORS’ REPORTS 10.1 CR RIDGLEY

GV00008 Committee Membership Member Audit Committee

Member Shark Bay Business and Tourism Association Deputy Delegate Local Emergency Management Advisory Committee Meeting Attendance 7-8 April 2021 Attended the Sea Grass Festival Signatures Councillor Councillor Ridgley Date of Report 14 April 2021

Moved Cr Seconded Cr Officer Recommendation

That Councillor Ridgley’s April 2021 report on activities as Council representative be received.


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11.0 ADMINISTRATION REPORT 11.1 REQUEST TO USE SHIRE LOGO ON PRESENTATION PLAQUE

AUTHOR Executive Manager Community Development DISCLOSURE OF ANY INTEREST Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation 1a. That Council approves the Shire Crest/logo to be used on the Shark Bay Crisis Centre plaque of appreciation for the Shark Bay police officers only. OR 1b. That Council does not approve the Shire Crest/logo to be used on the Shark Bay Crisis Centre plaque of appreciation to the Shark Bay police officers.

AND 2. That Council request the Chief Executive Officer to investigate and

commence the process to develop a new Shire Crest/Logo.

BACKGROUND In March and April 2021 Mr Hargreaves sent correspondence to the Shire requesting the use of the Shire logo for a plaque he wishes to present to the current Shark Bay police officers in appreciation of their service. The plaque has been described as incorporating photographs of each local police officer, and will have the Australian Flag, the WA police emblem, the Shire of Shark Bay logo and the Shark Bay Christian Fellowship logo on it. It is important to note that there was no collaboration or consultation with the Shire about this project, and the Shire was unaware of it until the request to use the logo was received.

COMMENT Previously, the Shire has requested community groups or businesses to use the logo when the Shire has contributed financially or in-kind to the venture. The logo has also been used for civic purposes and in situations where the Shire has contributed to a final outcome.


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The request currently before Council does not appear to be consistent with any of these previous situations. The Shire has not participated in the conceptualisation, design or final outcome of the plague in question. While the Chief Executive Officer has authority to approve use of the logo under the Shire Logo Policy, this items is being presented to Council because allowing the use of the logo in this situation presents a risk to Council. While Council may endorse the concept of the plaque thanking local police officers, the circumstances of the request create a precedent where anyone can approach Council to use the Shire logo when the Shire has not in any way been involved with the project. A decision by Council not to allow the use of its logo does not prevent Mr Hargreaves from producing his proposed plaque, it simply means the Shire logo will not appear on the finished plaque. Redesign of the Shire logo This request also opens a conversation about whether it may be time for Council to consider a new logo. The present logo appears to have been designed some 40 years ago and focuses almost exclusively on the 1616 landfall of Dirk Hartog. While this is a significant event that should be commemorated, other histories, including the December 2018 Native Title Determination for the Malgana people, and/or the 1991 Inscription to the World Heritage List, may also now be important for the Shire to incorporate into a logo. LEGAL IMPLICATIONS There are no legal implications to this item POLICY IMPLICATIONS 1.12 Shire Logo and Colours FINANCIAL IMPLICATIONS There are no financial implications to this item

STRATEGIC IMPLICATIONS This item does not fit with the Shire’s Strategic Plan

RISK MANAGEMENT The use the logo implies Council support and gives a degree of credibility to any project and /or organisation who uses it. VOTING REQUIREMENTS Simple Majority Required SIGNATURES Executive Manager Community Development D Wilkes Chief Executive Officer P Anderson Date of Report 20 April 2021


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From: Tim Hargreaves <[email protected]> Sent: Tuesday, 13 April 2021 3:37 PM To: Paul Anderson <[email protected]>; [email protected] Cc: Rhonda Mettam <[email protected]>; Shark Bay CRC <[email protected]>; 'Cheryl Cowell' <[email protected]>; 'Ed Fenny' <[email protected]>; [email protected]; [email protected]; Greg Ridgley <[email protected]> Subject: I-CR-30082 - Shire Logo (designed by Mrs Hargreaves) & its use there-of Shire of Shark Bay, West Australia 6537 We refer to the email of the 11th March ’21 as below concerning the Shire Crest as designed by Mrs. Hargreaves back in approx. 1981 & would appreciate an answer to our correspondence. We also see no evidence of this item in the last unconfirmed Minuets of the Council Meeting in March. Further - spokesmen for the S.B. Fish Factory & S.B. Bowling Club both confirmed they had sought permission from the Shire for the use of this logo on their own respective buildings & letterheads which was grated but without Mrs. Hargreaves’ knowledge nor consent.

c.c. The Australian Copyright Council To Shire of Shark Bay & CRC c.c. all Councillors. From Mr. & Mrs. Hargreaves Subject – Use of Shire Crest/Logo as designed by Mrs Hargreaves We are currently having a presentation’ plaque’ designed by the CRC for the 3 currently serving Police officers in appreciation of their services before one or both of the younger Policeman are transferred elsewhere. The design incorporates the 3 photos of each Officer, the Australian flag, the W.A. Police emblem, the Shire Crest & the Shark Bay Christian Fellowship logo. The CRC has asked that we get Shire permission for the use of the Shire logo. As Mrs. Hargreaves designed this crest & copy-right still belongs to her this question does not really arise. The issue arose once somewhere back in about 1981 when the then Shire Council called for public submissions for a new logo. Mrs. Hargreaves’ submission was the one picked. A then Councillor (Kim. Murphy) who had a sister working for a printing house in Sydney arranged for Mrs. Hargreaves design to be

mailto:[email protected]











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‘processed’ (or whatever it was necessary for subsequent printing etc) & the fees were paid to Cnr. Murphy. There was no thank-you let alone financial reward made to Mrs Hargreaves - as had been mooted by the Shire – or some small token of appreciation. There was not even a letter of thanks. When Mr. Hargreaves asked that at least the original design be returned to her, the Shire advised it was ‘lost’. As the Shire was at that time trying to get our nearly completed home demolished (not for the first but the third time), we were too busy building despite court orders, writs etc.to get caught up with copyright & infringement laws & the like. No one on the present Council - nor to our knowledge in the current Shire Administration - was even in Shark Bay at that time. But there should be some evidence in the records as the Local Govt. Act demands. See -https://www.wa.gov.au/government/document-collections/retention-and-disposal-of-state-records) ) see 25.2.2 meetings of Committee of Council are to be retained as State archives. It would be appreciated if this matter not become a protracted issue otherwise we will have to have our presentation plaques printed elsewhere. We would prefer to keep business in town. And to give credit where it’s due have the work done at the CRC as the new employee there – Katie – does an excellent job & every bit as well as Patricia Renoir. Thank you. T.W. & M. A. Hargreaves

Shark Bay Christian Fellowship And Crisis Centre Established 1983 c.c. Local Govt. Elected Members Assn.

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11.2 POLICY – ACKNOWLEDGEMENT OF COUNTRY POLICY GV10000

AUTHOR Executive Manager Community Development DISCLOSURE OF ANY INTEREST Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation 1. Council adopts the new policy, Acknowledgement of Country, to provide

guidance for Shire of Shark Bay staff and Councillors who are involved in planning or running public functions or events for the Shire of Shark Bay.

2. To include an Acknowledgement of Country on the Shire website, email signatures and in significant corporate publications.

BACKGROUND

A Welcome to Country or Acknowledgement of Country is provided at the beginning of identified events to recognise, respect and share Aboriginal culture and heritage. This demonstrates respect for the traditional custodians of the land and sea, acknowledges cultural practices and facilitates relationships which can lead to greater understanding. An Acknowledgement of Country is an opportunity for anyone to show respect for Traditional Owners and the continuing connection of Aboriginal peoples to country. It can be given by both non-Indigenous people and by Aboriginal and Torres Strait Islander people. An Acknowledgement of Country is performed at the beginning of a meeting, speech or formal occasion and as there is no set protocol or wording, the Shire of Shark Bay will use the wording in the Policy that has been approved by the Malgana Aboriginal Corporation. This will provide consistent direction and guidance to Councillors and Officers of the Shire of Shark Bay in delivering an Acknowledgment of Country. The Shire administration are working with the Malgana Aboriginal Corporation to formulate a Welcome to Country policy which will be presented for adoption at later date. COMMENT

This policy applies to all Shire of Shark Bay staff and Councillors who are involved in planning or running public functions or civic events for the Shire of Shark Bay. The Shire’s Community Development Unit is responsible for providing support to implement this policy.


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In addition, the policy also outlines the Shire of Shark Bay’s commitment to include an Acknowledgement of Country on the Shire’s website, staff email signatures and in significant corporate policies and publications.

The information included in the policy has been referenced from Reconciliation Australia and the wording, below, has been reviewed and approved by the Malgana Aboriginal Corporation. I would like to acknowledge the Malgana Peoples as the traditional custodians of the land and sea in and around the Shire of Shark Bay. I pay my respects to their Elders past, present and emerging. LEGAL IMPLICATIONS There are no legal implications associated with the report. The policy has been prepared with guidance from Reconciliation Australia. POLICY IMPLICATIONS This is a proposed new policy. FINANCIAL IMPLICATIONS There are no financial implications to this item

STRATEGIC IMPLICATIONS Social Objective: A safe, welcoming and inclusive community.

RISK MANAGEMENT There is a potential reputation risk to the Shire of Shark Bay if Acknowledgements of Country are performed inconsistently and/or inappropriately. This policy has been developed using best practice guidelines and in consultation with the Malgana Aboriginal Corporation. VOTING REQUIREMENTS Simple Majority Required SIGNATURES Executive Manager Community Development D Wilkes Chief Executive Officer P Anderson Date of Report 12 April 2021


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Acknowledgment of Country Policy POLICY OBJECTIVES

The Shire of Shark Bay values our Aboriginal history, culture and community. We acknowledge the Traditional Owners of the land and sea upon which the Shire of Shark Bay is situated. The Shire of Shark Bay wishes to recognise, respect and share in Aboriginal culture and heritage by fostering cultural practices and facilitating relationships that lead to better community understanding. This policy provides direction and guidance to Councillors and Officers of the Shire of Shark Bay when delivering an Acknowledgment of Country. Definition: An Acknowledgement of Country is an opportunity for anyone to show respect for Traditional Owners and the continuing connection of Aboriginal peoples to country. It can be given by both non-Indigenous people and Aboriginal and Torres Strait Islander people. An Acknowledgement of Country is performed at the beginning of a meeting, speech or formal occasion and as there is no set protocol or wording, the Shire of Shark Bay will use wording provided by the Malgana Aboriginal Corporation. I would like to acknowledge the Malgana Peoples as the traditional custodians of the land and sea in and around the Shire of Shark Bay. I pay my respects to their Elders past, present and emerging.

SHIRE OF SHARK BAY’S COMMITMENT

1. To acknowledge the Malgana peoples as the traditional custodians of the land and sea in and around the Shire of Shark Bay, and pay respect to their Elders past, present and emerging.

2. To value local Elders and Traditional Owners and their intellectual cultural property. 3. To provide Councillors and Officers with an understanding of the importance of

Acknowledgement of Country. 4. To ensure that an Acknowledgement of Country is included on the Shire website, email

signatures and in significant corporate publications.

SCOPE

This policy applies to Shire of Shark Bay Councillors and Officers responsible for organising events, public functions, and ceremonies within the Shire. Acknowledgment of Country to be provided at minor Shire and Civic events and in publications that may include:

• Ordinary Council Meetings • Committee meetings • Civic events managed by the Shire of Shark Bay • Shire website and staff autosignatures • Significant corporate publications


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IMPLICATIONS

This policy applies to all Shire of Shark Bay staff and Councillors who are involved in planning or running public functions or events for the Shire of Shark Bay. The Shire’s Community Development Unit is responsible to provide support in implementing this policy.

Document and version control table Strategic Outcome Social: A safe, welcoming and inclusive community Responsible Directorate Community Development Authority of approval Shire of Shark Bay Councillors Date of approval Ordinary Council Meeting ### Document reference number ### Reference: Reconciliation Australia


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12.0 FINANCE REPORT 12.1 SCHEDULE OF ACCOUNTS PAID TO BE RECEIVED

CM00017 Author Finance Officer / Accounts Payable Disclosure of any Interest Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation That the cheques and electronic payments as per the attached schedules of accounts for payment totalling $409,669.90 be accepted.

Comment The schedules of accounts for payment covering - Municipal fund credit card direct debits for the month of March 2021 totalling $2,161.83 Municipal fund account cheque numbers 26941 totalling $67.88 Municipal fund direct debits to Council for the month of March 2021 totalling $26,696.40

Municipal fund account electronic payment numbers MUNI 27815 to 27908 and 27916 to 27944 totalling $241,935.01

Municipal fund account for March 2021 payroll totalling $118,971.53

No Trust fund account cheque numbers were issued for March 2021 Trust fund Police Licensing for March 2021 transaction number 202109 totalling $19,837.25 The schedule of accounts submitted to each member of Council on 24 April 2021 has been checked and are fully supported by vouchers and invoices. All vouchers and invoices have been duly certified as to the receipt of goods and services and the cost of goods and services received.

LEGAL IMPLICATIONS Section 13.3 of the Local Government (Financial Management) Regulations 1996, requires that a list of payments be presented to Council on a monthly basis.

POLICY IMPLICATIONS There are no policy implications associated with this item.


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FINANCIAL IMPLICATIONS The payments listed have been disbursed throughout the month. STRATEGIC IMPLICATIONS Outcome 1.2 To improve fiscal management practices and procedures and maximise

operating revenue and social capital. RISK MANAGEMENT

These payments have been paid and are subject to internal checks and appraisals and therefore are considered a low risk to council.

Voting Requirements

Simple Majority Required Signature Author A Pears Chief Executive Officer P Anderson Date of Report 21 April 2021


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SHIRE OF SHARK BAY – CREDIT CARD

PERIOD – MARCH 2021

CREDIT CARD TOTAL $2,161.83 CEO DATE NAME DESCRIPTION AMOUNT

08/03/2021 SAGE PERTH ACCOMMODATION WALGA MEETING C.COWELL PO9730 353.50 08/03/2021 OCEAN PARK CEO AND EMPLOYMENT CONSULTANT LUNCH 66.00

$419.50 EMFA

$1,175.98 EMCD DATE NAME DESCRIPTION AMOUNT

2/03/2021 BILLABONG ROADHOUSE FUEL EMCD VEHICLE P195 37.08 5/03/2021 OCEAN CENTRE HOTEL ACCOMMODATION A.WRIGHT – REGIONAL TOURISM CONFERENCE PO9806 322.00 5/03/2021 CALTEX STAR MART FUEL EMCD VEHICLE P195 53.60 5/03/2021 OVERLANDER ROADHOUSE FUEL EMCD VEHICLE P195 66.67

11/03/2021 WWC COMMUNITIES WORKING WITH CHILDREN CHECK RENEWAL - C USZKO PO9820 87.00 $566.35

DATE NAME DESCRIPTION AMOUNT 18/02/2021 REGIONAL AIR EXPRESS AIRFARE CLAIRE CROUDACE – GRIEF TRAINING PO9760 827.42 24/02/2021 AMAZON ONLINE MICROSOFT ERGONOMIC DESKTOP KEYBOARD AND MOUSE PO9776 127.96 1/02/2021 BELONG 1GB MONTHLY TELEVISION CONNECTION WITH N-COM 10.00

12/03/2021 DEPARTMENT OF TRANSPORT HYDRAULIC BOAT TRAILER – JINKER P175 YEARLY MOVEMENT PERMIT 210.60


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SHIRE OF SHARK BAY – MUNI CHQ MARCH 2021

CHEQUE # 26941

CHQ # DATE NAME DESCRIPTION AMOUNT 26941 25/03/2021 WATER CORPORATION - OSBORNE PARK SERVICE CHARGE FOR FISH CLEANING FACILITIES ON

FORESHORE -67.68

TOTAL $67.88

SHIRE OF SHARK BAY – MUNI DIRECT DEBITS

MARCH 2021

DD # DATE NAME DESCRIPTION AMOUNT BPAY 05/03/2021 AWARE SUPER SUPERANNUATION CONTRIBUTIONS -183.61 DD15959.1 07/03/2021 URL NETWORKS PTY LTD FEBRUARY 2021 SHIRE VOIP PHONE

CHARGES -182.23

DD15960.1 19/03/2021 VIVA ENERGY AUSTRALIA FUEL FOR CEO VEHICLE (P188) FEBRUARY 2021

-112.95

DD15973.1 14/03/2021 AWARE SUPER SUPERANNUATION CONTRIBUTIONS -3585.65 DD15973.2 14/03/2021 WESTPAC SECURITIES ADMINISTRATION LTD SUPERANNUATION CONTRIBUTIONS -217.37 DD15973.3 14/03/2021 THE TRUSTEE FOR SUPER TRAWLER

SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS -390.03

DD15973.4 14/03/2021 CBUS SUPER SUPERANNUATION CONTRIBUTIONS -223.86 DD15973.5 14/03/2021 SUN SUPERANNUATION SUPERANNUATION CONTRIBUTIONS -411.86 DD15973.6 14/03/2021 MTAA SUPERANNUATION SUPERANNUATION CONTRIBUTIONS -620.16 DD15973.7 14/03/2021 HOSTPLUS PTY LTD SUPERANNUATION CONTRIBUTIONS -950.38 DD15973.8 14/03/2021 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS -2055.11


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DD # DATE NAME DESCRIPTION AMOUNT DD15973.9 14/03/2021 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS -610.93 DD15977.1 29/03/2021 EXETEL PTY LTD SHIRE OFFICE AND BUILDINGS INTERNET

CONNECTION FEE - APRIL 2021 -374.97

DD15990.1 28/03/2021 AWARE SUPER SUPERANNUATION CONTRIBUTIONS -4517.60 DD15990.2 28/03/2021 WESTPAC SECURITIES ADMINISTRATION LTD SUPERANNUATION CONTRIBUTIONS -217.38 DD15990.3 28/03/2021 THE TRUSTEE FOR SUPER TRAWLER

SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS -390.03

DD15990.4 28/03/2021 MERCER SUPER TRUST SUPERANNUATION CONTRIBUTIONS -66.63 DD15990.5 28/03/2021 CBUS SUPER SUPERANNUATION CONTRIBUTIONS -223.86 DD15990.6 28/03/2021 SUN SUPERANNUATION SUPERANNUATION CONTRIBUTIONS -411.88 DD15990.7 28/03/2021 MTAA SUPERANNUATION SUPERANNUATION CONTRIBUTIONS -710.16 DD15990.8 28/03/2021 HOSTPLUS PTY LTD SUPERANNUATION CONTRIBUTIONS -941.46 DD15990.9 28/03/2021 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS -6814.47 DD15973.10 14/03/2021 NATIONAL MUTUAL RETIREMENT FUND SUPERANNUATION CONTRIBUTIONS -205.85 DD15973.11 14/03/2021 REST SUPERANNUATION CONTRIBUTIONS -333.16 DD15973.12 14/03/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS -216.52 DD15973.13 14/03/2021 ESSENTIAL SUPER SUPERANNUATION CONTRIBUTIONS -194.81 DD15990.10 28/03/2021 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS -635.56 DD15990.11 28/03/2021 NATIONAL MUTUAL RETIREMENT FUND SUPERANNUATION CONTRIBUTIONS -205.85 DD15990.12 28/03/2021 REST SUPERANNUATION CONTRIBUTIONS -278.07 DD15990.13 28/03/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS -219.18 DD15990.14 28/03/2021 ESSENTIAL SUPER SUPERANNUATION CONTRIBUTIONS -194.82 TOTAL $26,696.40


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SHIRE OF SHARK BAY – MUNI EFT

MARCH 2021 EFT 27815-27908, and 27916-27944

EFT # DATE NAME DESCRIPTION AMOUNT EFT27815 04/03/2021 SHARK BAY AVIATION BOOKEASY FEBRUARY 2021 -343.20 EFT27816 04/03/2021 BAY LODGE MIDWEST OASIS BOOKEASY FEBRUARY 2021 -132.00 EFT27817 04/03/2021 DENHAM SEASIDE CARAVAN PARK BOOKEASY FEBRUARY 2021 -718.16 EFT27818 04/03/2021 HARTOG COTTAGES BOOKEASY FEBRUARY 2021 -1233.80 EFT27819 04/03/2021 HAMELIN POOL CARAVAN PARK AND

TOURIST CENTRE BOOKEASY FEBRUARY 2021 -681.45

EFT27820 04/03/2021 HERITAGE RESORT BOOKEASY FEBRUARY 2021 -774.40 EFT27821 04/03/2021 INTEGRITY COACH LINES (AUST) PTY LTD BOOKEASY FEBRUARY 2021 -122.91 EFT27822 04/03/2021 MONKEYMIA WILDSIGHTS BOOKEASY FEBRUARY 2021 -1063.60 EFT27823 04/03/2021 SHARK BAY SCENIC QUAD BIKE TOURS BOOKEASY FEBRUARY 2021 -204.00 EFT27824 04/03/2021 RAC TOURISM ASSETS P/L T/A MONKEY

MIA DOLPHIN RESORT BOOKEASY FEBRUARY 2021 -178.88

EFT27825 04/03/2021 SHARK BAY DIVE AND MARINE SAFARIS FAREHARBOR FEBRUARY 2021 -13.60 EFT27826 04/03/2021 SHARK BAY HOTEL MOTEL BOOKEASY FEBRUARY 2021 -748.00 EFT27827 04/03/2021 SHARK BAY CARAVAN PARK BOOKEASY FEBRUARY 2021 -1005.70 EFT27828 04/03/2021 SHARK BAY HOLIDAY COTTAGES BOOKEASY FEBRUARY 2021 -1484.00 EFT27829 04/03/2021 SHIRE OF SHARK BAY BOOKEASY AND FAREHARBOR COMMISSION FEBRUARY -2079.84 EFT27830 04/03/2021 SHARK BAY SEAFRONT APARTMENTS BOOKEASY FEBRUARY 2021 -1553.96 EFT27831 04/03/2021 WULA GURA NYINDA ECO ADVENTURES FAREHARBOR FEBRUARY 2021 -369.60 EFT27832 05/03/2021 ARTHUR EYRE ELECTRICAL PTY LTD REPAIRS TO LIGHTING AND EXHAUST FAN SHIRE OFFICE -434.41 EFT27833 05/03/2021 ABBERFIELD INDUSTRIES PTY LTD COIN VALIDATOR REPLACEMENT FOR COMMUNITY

STANDPIPE -1265.00

EFT27834 05/03/2021 AUSTRALIA POST SHIRE POSTAGE FEBRUARY 2021 -246.14 EFT27835 05/03/2021 ABROLHOS STEEL PTY LTD FENCE, GATES AND POSTS FOR NEW CHILDCARE

CENTRE -11249.36

EFT27836 05/03/2021 AUSCOINSWEST SBDC MERCHANDISE -1413.50


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27837 05/03/2021 BUNNINGS BUILDING SUPPLIES PTY LTD LINE MARKING PAINT – MONKEY MIA ROAD

MAINTENANCE, SAFETY GLASSES FOR DEPOT, MAGNA LATCH FOR NEW CHILDCARE CENTRE

-206.59

EFT27838 05/03/2021 BATAVIA COAST TRIMMERS MANUFACTURE SUPPLY AND INSTALL SHADE SAIL AT SES – INSURANCE CLAIM

-3876.00

EFT27839 05/03/2021 BOOKEASY AUSTRALIA PTY LTD BOOKINGS COMMISSION FOR DECEMBER 2020 -489.56 EFT27840 05/03/2021 BOC LIMITED MONTHLY GAS CONTAINER RENTAL - JANUARY 2021 -91.95 EFT27841 05/03/2021 BOB WADDELL & ASSOCIATES CONTRACT RATES OFFICER FEES -429.00 EFT27842 05/03/2021 DAVID GRAY AND CO PTY LTD PYFOG SOLUTION – MOSQUITO FOGGING -756.80 EFT27843 05/03/2021 DEPARTMENT OF MINES, INDUSTRY

REGULATION AND SAFETY BSL LEVY COLLECTION - PERMIT # 3368 AND #3369 -113.30

EFT27844 05/03/2021 ELENA FERNANDEZ GYM CARD DEPOSIT REFUND -20.00 EFT27845 05/03/2021 DENHAM IGA X-PRESS SHIRE MONTHLY ACCOUNT - FEBRUARY 2021 -556.59 EFT27846 05/03/2021 FREEDOM FAIRIES PTY LTD 50% DEPOSIT - ENTERTAINMENT FOR SHARK BAY

WINTER FESTIVAL MARKETS -1226.50

EFT27847 05/03/2021 SHARK BAY SUPERMARKET SHIRE MONTHLY ACCOUNT - FEBRUARY 2021 -31.90 EFT27848 05/03/2021 FIREY PRODUCTIONS TV PRODUCTION – 3 MINUTE CONTENT ON CARAVAN AND

CAMPING SHOW TV SEASON 5 -3300.00

EFT27849 05/03/2021 REFUEL AUSTRALIA (formerly GERALDTON FUEL COMPANY)

MONTHLY FUEL ACCOUNT - FEBRUARY 2021 BULK FUEL DEPOT, FUEL FOR CEO VEHICLE P188 AND ANNUAL CARD SERVICE FEES

-19004.90

EFT27850 05/03/2021 ATOM-GERALDTON INDUSTRIAL SUPPLIES SAFETY GLOVES FOR DEPOT -117.75 EFT27851 05/03/2021 HORIZON POWER STREET LIGHT CHARGES FOR FEBRUARY 2021 -3529.59 EFT27852 05/03/2021 LUKE JOSEPH PORTER INSTALLATION OF LIMESTONE BLOCKS FORESHORE

ROCKWALL AND PLAYGROUND -6740.00

EFT27853 05/03/2021 MCLEODS BARRISTERS AND SOLICITORS LEGAL SERVICES FOR DOG ATTACK AT DENHAM JETTY -605.39 EFT27854 05/03/2021 MONKEYMIA WILDSIGHTS ACCOMMODATION - IT VISION RAWIRI HINDER FOR ADMIN

STAFF TRAINING ON CENTRAL RECORDS -387.00

EFT27855 05/03/2021 NATURALISTE PLUMBING PTY LTD REPLACE RPZ VALVE AND REPAIRS TO 50 MM BURST WATER MAIN – DEPARTMENT OF TRANSPORT

-2280.00


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27856 05/03/2021 OAG - OFFICE OF THE AUDITOR GENERAL CERTIFICATION OF THE ROADS TO RECOVERY FUNDING

ANNUAL RETURN AQUITTAL -1980.00

EFT27857 05/03/2021 PIETER JOUBERT GYM CARD DEPOSIT REFUND -20.00 EFT27858 05/03/2021 LYONS ENTERPRISES-SHARK BAY CAR

HIRE FEBRUARY 2021 CAR HIRE FOR VISITING MEDICAL STAFF -798.88

EFT27859 05/03/2021 ROYAL WA HISTORICAL SOCIETY SBDC MERCHANDISE -120.00 EFT27860 05/03/2021 RAY WHITE REAL ESTATE SHARK BAY RENT FOR 12 MEAD STREET - 8 MARCH TO 4 APRIL 2021

(4 WEEKS) -1100.00

EFT27861 05/03/2021 WINC AUSTRALIA PTY LIMITED SHIRE OFFICE STATIONERY -1376.88 EFT27862 05/03/2021 SHARK BAY HOTEL MOTEL CATERING COUNCIL MEETING 24 FEBRUARY 2021 -251.00 EFT27863 05/03/2021 SHARK BAY NEWSAGENCY SHIRE OFFICE PRINTING PAPER -399.50 EFT27864 05/03/2021 MCKELL FAMILY TRUST MONTHLY RUBBISH COLLECTION AND STREET

SWEEPING - FEBRUARY 2021 -11014.38

EFT27865 05/03/2021 SIMON NEIL GLOSSOP SALARY SACRIFICE COMMUNICATIONS -149.33 EFT27866 05/03/2021 SHIRE OF SHARK BAY BSL COMMISSION - PERMIT # 3368 -10.00 EFT27867 05/03/2021 SHARK BAY SKIPPER SERVICES LABOUR HIRE - SHARK BAY RD SHOULDER MAINTENANCE -1440.00 EFT27868 05/03/2021 SHOPS FOR SHOPS SBDC MERCHANDISE -461.45 EFT27869 05/03/2021 TELSTRA CORPORATION LTD TELSTRA MOBILE ACCOUNT - FEBRUARY 2021 -385.00 EFT27870 05/03/2021 WA HOLIDAY GUIDE PTY LTD WA HOLIDAY GUIDE COMMISSION FEE JANUARY 2021 -175.30 EFT27871 21/03/2021 AUSTRALIAN TAXATION OFFICE FEBRUARY 2021 BAS -28439.00 EFT27872 12/03/2021 ARTHUR EYRE ELECTRICAL PTY LTD REPLACE 3 OUTSIDE LIGHTS AT RECREATION CENTRE,

MAINTENANCE OF SHARK BAY DISCOVERY CENTRE LIGHTING AND INSTALL TV AERIAL TO PENSIONER UNIT 1

-1024.11

EFT27873 12/03/2021 CONTROLLED IRRIGATION SUPPLIES AUSTRALIA

REPAIR WATER COUPLINGS FOR FORESHORE PARK -430.00

EFT27874 12/03/2021 DENHAM MEATS SUPPLIES FOR CLEAN UP AUSTRALIA DAY BBQ -50.00 EFT27875 12/03/2021 ELGAS LIMITED GAS REFILL FOR 65 BROCKMAN STREET -189.70 EFT27876 12/03/2021 TOLL IPEC PTY LTD SHIRE FREIGHT ACCOUNT FOR SUNNY INDUSTRIAL

BRUSHWARE (P161 – JOHN DEERE 320E SKID STEER) -175.51

EFT27877 12/03/2021 JASON SIGNMAKERS SHARK BAY RECREATION CENTRE PRECINCT ENTRANCE SIGN

-269.78


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27878 12/03/2021 KRISTY NICOLE KNOTT GYM CARD DEPOSIT REFUND -20.00 EFT27879 12/03/2021 MARSHALL'S WESTERN AUSTRALIAN

HONEY SBDC MERCHANDISE -237.70

EFT27880 12/03/2021 OAKLEY EARTHWORKS PTY LTD SUPPLY CUBIC METRES CONCRETE FOR CHILDCARE FENCE. SUPPLY 27 X 20KG BAGS RAPID SET CONCRETE HIRE OF BOBCAT & AUGER

-1191.85

EFT27881 12/03/2021 PAPER PLUS OFFICE NATIONAL NEW OFFICE CHAIRS FOR SBDC OFFICE -357.37 EFT27882 12/03/2021 PIERRE ULRIC MYSTERIES 50% DEPOSIT FOR MAGIC SHOW PERFORMANCE - SHARK

BAY YOUTH WEEK -1175.00

EFT27883 12/03/2021 RAC TOURISM ASSETS P/L T/A MONKEY MIA DOLPHIN RESORT

VOUCHER FOR MRS B MATTHEWS - RATE INCENTIVE PRIZE - SHIRE OF SHARK BAY

-100.00

EFT27884 12/03/2021 RAW BAYKER SBDC MERCHANDISE -130.00 EFT27885 12/03/2021 KEVIN DAVID (SNR) ROCK GYM CARD DEPOSIT REFUND -20.00 EFT27886 12/03/2021 SHARK BAY COMMUNITY RESOURCE

CENTRE FEBRUARY 2021 MANAGEMENT OF RECREATION CENTRE AND INSCRIPTION POSTS FOR MANAGERS

-3540.88

EFT27887 12/03/2021 SHARK BAY CLEANING SERVICE FEBRUARY 2021 CLEANING OF SHIRE PREMISES -21146.53 EFT27888 12/03/2021 SHARK BAY SKIPS MONTHLY SKIP BIN ACCOUNT - LOOP TURN OFF AND DOT

FEBRUARY 2021 -2728.00

EFT27889 12/03/2021 TOURISM COUNCIL 2021 PERTH AIRPORT WA REGIONAL TOURISM CONFERENCE - EARLY MEMBER

-545.00

EFT27890 12/03/2021 TOWN PLANNING INNOVATIONS GENERAL PLANNING SERVICES FEBRUARY 2021 -3671.25 EFT27891 17/03/2021 NAPA AUTO PARTS FUEL FILTERS FOR ISUZU DMAX (P198) -121.31 EFT27892 17/03/2021 ABROLHOS STEEL PTY LTD FENCE POST CAPS - NEW CHILDCARE FENCE -124.85 EFT27893 17/03/2021 BRIAN CHILD INSTALL NEW TOILET SYSTEM TO STAFF HOUSING - 65

BROCKMAN ST & REPAIRS TO DISABLED TOILET RECREATION CENTRE

-300.00

EFT27894 17/03/2021 FORTUS GROUP PLOW BOLTS FOR GRADER (P156) -120.78 EFT27895 17/03/2021 CORSIGN ASSORTED MAIN ROADS WA SIGNS -8341.30 EFT27896 17/03/2021 FAR WEST ELECTRICAL REPAIRS TO LIGHT POLE COVER - RECREATION JETTY

AND ATTEMPTED REPAIR OF GYM DOOR CARD READER -412.50


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27897 17/03/2021 GERALDTON MOWER & REPAIRS

SPECIALISTS CUTTER BLADES FOR MOWERS (PP076) -89.60

EFT27898 17/03/2021 HORIZON POWER SES AND ST JOHN ELECTRICTY CHARGES -646.32 EFT27899 17/03/2021 JASON SIGNMAKERS STREET SIGNS (BAUDIN, CROSS, BARNARD, TERRY

DESCHAMPS, DOGS ON LEAD AREA, CAMPING, BOAT & TRAILER PARKING, BUILDING OUR FUTURE)

-3089.92

EFT27900 17/03/2021 MARKET FORCE PTY LTD NEWSPAPER ADVERTISEMENT EXPRESSION OF INTEREST - SURPLUS VEHICLES 2021

-311.04

EFT27901 17/03/2021 SHARK BAY MARINE AND HARDWARE MONTHLY HARDWARE ACCOUNT - FEBRUARY 2021 -1417.95 EFT27902 17/03/2021 NATURALISTE PLUMBING PTY LTD UNBLOCK TOILET AND FAULTY TAP - HUGHES ST

DAYCARE -565.00

EFT27903 17/03/2021 PATHTECH PTY LTD SERVICE AND REPAIR INTOXIMETER FOR DEPOT -132.00 EFT27904 17/03/2021 PAULS TYRES SUPPLY NEW AND TYRE REPAIRS TO ISUZU DMAX (P197),

FREIGHTLINER (P174), PRIME MOVER (P196) & SKIDD (P161)

-3985.00

EFT27905 17/03/2021 SHARK BAY BAKERY LUNCHES FOR SYNERGY TRAINING - 3 DAYS -120.00 EFT27906 17/03/2021 SHARK BAY SKIPPER SERVICES LABOUR HIRE FROM 08/03/2021 TO 12/03/2021- SHARK

BAY ROAD MAINTENANCE -2205.00

EFT27907 17/03/2021 TELSTRA CORPORATION LTD SMS TO PUBLIC WITH COMMUNITY MESSAGES -262.56 EFT27908 17/03/2021 WA HINO BEARING & SEALS FOR HINO (P178) -407.66 EFT27916 26/03/2021 GLENN BANGAY PROJECT MANAGEMENT SERVICES FOR NEW DENHAM

CHILDCARE CENTRE -4290.00

EFT27917 26/03/2021 ARTHUR EYRE ELECTRICAL PTY LTD INSTALLATION OF NEW POWERPOINT AT 65 BROCKMAN STREET AND MAINTENANCE OF AIRCONDITIONER PENSIONER UNIT 8

-490.53

EFT27918 26/03/2021 ABROLHOS STEEL PTY LTD FENCING MATERIALS - SUMP / DRAINAGE MAINTENANCE -1451.33 EFT27919 26/03/2021 BUNNINGS BUILDING SUPPLIES PTY LTD MAGNA LATCH FOR NEW CHILDCARE GATE, HINO (P178)

CARGO NET AND DYMARK LINE MARKING PAINT -353.75

EFT27920 26/03/2021 BOOKEASY AUSTRALIA PTY LTD BOOKEASY MIN MONTHLY FEE COMMISSION -275.00 EFT27921 26/03/2021 BRIGHTHOUSE AMENDMENT TO RETIREMENT BUSINESS CASE TO

SUPPORT BBRF GRANT APPLICATION -4290.00


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27922 26/03/2021 BOB WADDELL & ASSOCIATES CONTRACT RATES OFFICER FEES -495.00 EFT27923 26/03/2021 CANDICE USZKO SALARY SACRIFICE COMMUNICATIONS -79.00 EFT27924 26/03/2021 FAR WEST ELECTRICAL DISCONNECTION AND INSTALLATION OF NEW

TRANSDUCERS TO FIRE PUMP – SBDC AND FIND FAULT AND INSTALLATION OF NEW COIN VALIDATOR FOR WATER DISPENSING

-550.00

EFT27925 26/03/2021 C.M & G.D BELL LABOUR HIRE SHARK BAY ROAD SHOULDERING 15-26 FEBRUARY AND 3-25 MARCH 2021

-11725.00

EFT27926 26/03/2021 HORIZON POWER SHIRE ELECTRICTY CHARGES MARCH 2021 -16048.38 EFT27927 26/03/2021 HAMELIN POOL CARAVAN PARK AND

TOURIST CENTRE FULL BOARD AND LODGING FOR 5 PERSONS - 3 WEEKS SHARK BAY ROAD SHOULDERING WORKS

-9075.00

EFT27928 26/03/2021 HUGGABLE TOYS SBDC MERCHANDISE -822.53 EFT27929 26/03/2021 JAN FORSYTH SBDC MERCHANDISE -84.00 EFT27930 26/03/2021 JENNIE SUSANNE IRONSIDE REIMBURSEMENT FOR TRAVEL AND FOOD - DOT

TRAINING – TRELLIS - TO BE REIMBURSED BY DEPARTMENT OF TRANSPORT

-1559.09

EFT27931 26/03/2021 LANDGATE (WA LAND INFORMATION AUTHORITY)

GRV INTERIM VALUATIONS COUNTRY AND FESA -313.40

EFT27932 26/03/2021 PATRICIA POPE SBDC MERCHANDISE -100.00 EFT27933 26/03/2021 PROFESSIONAL PC SUPPORT APRIL AGREEMENT PPS AGENT, ANTIVIRUS, MONTHLY

BACKUP, 3CX PHONE SUPPORT, COMPUTER SUPPORT & MONTHLY LICENCES FOR SERVERS AND SOFTWARE

-2306.33

EFT27934 26/03/2021 RAY WHITE REAL ESTATE SHARK BAY RENT 12 MEAD STREET - 5 APRIL TO 2 MAY 2021 (4 WEEKS)

-1100.00

EFT27935 26/03/2021 SHARK BAY BAKERY LUNCHEON FOR CEO RECRUITMENT COMMITTEE MEETING

-132.00

EFT27936 26/03/2021 SHARK BAY HOTEL MOTEL CATERING FOR CLUB CAPACITY BUILDING WORKSHOPS -165.00 EFT27937 26/03/2021 SHERRY BAKER SBDC MERCHANDISE -260.00 EFT27938 26/03/2021 SHARK BAY CLEANING SERVICE TOWEL DISPENSERS AND HANDTOWELS FOR

RECREATION CENTRE, TOILET ROLLS, HAND TOWELS AND TISSUES FOR SHIRE OFFICES

-421.63


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EFT # DATE NAME DESCRIPTION AMOUNT EFT27939 26/03/2021 SUMMER GYPSEA SBDC MERCHANDISE -400.00 EFT27940 26/03/2021 SCIENCE AND NATURE PTY LTD SBDC MERCHANDISE -882.20 EFT27941 26/03/2021 SHARK BAY SKIPPER SERVICES LABOUR HIRE SHOULDERING WORKS SHARK BAY ROAD -1867.50 EFT27942 26/03/2021 TOTALLY WORKWEAR NEW STAFF MEMBER - DEPOT UNIFORMS -484.92 EFT27943 26/03/2021 WENDY BINKS - STUNNED EMU DESIGN SBDC MERCHANDISE -1408.90 EFT27944 26/03/2021 YADGALAH ABORIGINAL CORPORATION DIGGER HIRE FOR CHILDCARE BUILDING WORKS AND

TOWN OVAL PLAYGROUND SOFTFALL REPLACEMENT -1650.00

TOTAL $241,935.01

SHIRE OF SHARK BAY – MUNI ELECTRONIC PAYROLL TRANSACTIONS

MARCH 2021 DATE NAME DESCRIPTION AMOUNT

16/03/2021 PAYROLL EMPLOYEE NET PAY FOR FORTNIGHT ENDING 14 MARCH 2021 $57,190.00 30/03/2021 PAYROLL EMPLOYEE NET PAY FOR FORTNIGHT ENDING 28 MARCH 2021 $61,781.53

TOTAL $118,971.53

SHIRE OF SHARK BAY MARCH 2021

POLICE LICENSING TRANSACTION # 202109

CHQ DATE NAME DESCRIPTION AMOUNT 202109 31/03/2021 COMMISSIONER OF POLICE POLICE LICENSING MARCH 2021 $19,837.25 TOTAL $19,837.25


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12.2 FINANCIAL REPORTS TO 31 MARCH 2021 CM00017

Author Executive Manager Finance and Administration Disclosure of Any Interest Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation That the monthly financial report to 31 March 2021 as attached be received. Comment As per the requirements of Section 6.4 of the Local Government Act 1995 and

Regulation 34 of the Local Government Accounting (Financial Management) Regulations 1996, the following monthly financial reports to 31 March 2021 are attached.

VARIANCE ANALYSIS

Operating Revenue was in excess of the year to date budget by $38,319 mainly due to increases in Interest Earned ($12,354), Rate Enquiry and Instalment Fees ($5.210), Refuse Site Fees ($5,607), Gym Fees ($5,332), Development and Planning Applications ($5,241), Shark Bay World Heritage Discovery and Visitor Centre Entrance Fees ($14,647), Sales and Booking commissions ($29,032) and Refund Expenditure income of ($9,035). However, this has been offset by the timing of Main Roads Western Australia Private Works revenue not in sync with the year to date Budget resulting in a deficit variance ($56,476). This timing variance should be resolved by the end of the financial year. Operating Expenditure is under the year to date budget by $368,686 mainly due to reductions in Elected Members Training ($18,900), Health Consultancy ($9,561), Pensioner Unit Maintenance ($6,201), Recycling Service Review ($14,310), Refuse Operations ($27,706), Town Planning Scheme Expenses ($22,277), Child Care Centre and Town Hall Maintenance ($13,538), Council Assistance Program ($12,333), Recreation Centre and Town Oval Facilities Operating Expenditure ($45,898), Maintenance – Velsheda/Galla ($13,616), Maintenance Shark Bay World Heritage Discovery and Visitor Centre ($20,205), Utilities ($14,919), Travelling Exhibition Costs ($4,775), Country Roads Maintenance ($9,739) and overall underspend in governance overhead costs. Capital Revenue year to date actual was in excess of the year to date budget by $2,254 and is not a reportable variance. Capital Expenditure is in excess of the year to date budget by $4,298 and is not a reportable variance.


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LEGAL IMPLICATIONS Section 34 of the Local Government (Financial Management) Regulations 1996, requires a financial report to be submitted to Council on a monthly basis.

POLICY IMPLICATIONS There are no policy implications associated with this item. FINANCIAL IMPLICATIONS

The financial report shows that the finances of the Shire are in line with its adopted budget.

STRATEGIC IMPLICATIONS Outcome 1.2 To improve fiscal management practices and procedures and maximise

operating revenue and social capital. RISK MANAGEMENT

The financial report reports on the current financial status and this is currently viewed as a low risk to Council.

Voting Requirements

Simple Majority Required Signature Author A Pears Chief Executive Officer P Anderson Date of Report 21 April 2021


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12.3 LEASES – ANNUAL PAYMENT REQUEST RES 40344, RES 40771, RES 29363, P4380

Author Executive Manager Finance and Administration Disclosure of Any Interest

Disclosure of Interest: Nature of Interest:

Moved Cr to choose which option when moving the motion Seconded Cr Officer Recommendation That Council:-

1. Charge the Shark Bay Bowling Club an amount of $150 for the 2021/2022

financial year in accordance with its lease agreement; and 2. Charge the Shark Bay Speedway Club an amount of $150 for the 2021/2022

financial year in accordance with its lease agreement. 3. Charge the Shark Bay Pistol Club an amount of $150 for the 2021/2022

financial year in accordance with its lease agreement. 4. Charge the St Johns Ambulance Western Australia Ltd an amount of $1 for

the 2021/2022 financial year in accordance with its lease agreement.

OR That the Council: Not demand lease payments from the following lease agreements for the 2021/2022 financial year: 1. Shark Bay Bowling Club 2. Shark Bay Speedway Club: and 3. Shark Bay Pistol Club 4. St Johns Ambulance Western Australia Ltd Background Council has in place lease agreements with the Shark Bay Bowling Club, the Shark Bay Speedway Club, Shark Bay Pistol Club, Shark Bay Pistol Club and the St Johns Ambulance Western Australia Ltd which provides for Council to impose lease payments for the use of the land on an “on demand” basis. The 2021/2022 financial year will be the first year that a rent is recommended to be charged to the St John Ambulance Western Australia Ltd as a new lease agreement is in the process of being signed. Previously the use of the building was governed under a Memorandum of Understanding where outgoings were oncharged to the tenant and no rent had been charged and is the reason for the $1 rent per annum. The Boolbardie Country Club Golf Course rental lease is on a per annum basis and not an “on demand basis” and will automatically be invoiced at $150 plus GST at the commencement of the financial year. The other occupant of the Emergency Services Building is Shark Bay State Emergency Service and operate under a Memorandum of


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Understanding where outgoings such as insurance, and utility costs are oncharged to the tenant and do not pay rent. Therefore, each year Council needs to determine whether the payment should be charged. Over the last 16 years charges have been applied as follows:

Year Shark Bay Speedway

Shark Bay Bowling Club

Shark Bay Pistol Club

2020/2021 Paid Paid Paid 2019/2020 Paid Paid Paid 2018/2019 Paid Paid Paid 2017/2018 Paid Paid Paid 2016/2017 Paid Paid N/A 2015/2016 Paid Paid N/A 2014/2015 Paid Paid N/A 2013/2014 Waived Waived N/A 2012/2013 Not Raised Not Raised N/A 2011/2012 Not Raised Not Raised N/A 2010/2011 Paid Paid N/A 2009/2010 Paid Paid N/A 2008/2009 Paid Paid N/A 2007/2008 Paid Paid N/A 2006/2007 Paid Paid N/A 2005/2006 Paid Paid N/A

Legal Implications There are no legal implications associated with this item. Leases are in place with these organisations. Policy Implications There are no policy implications associated with this item. Financial Implications The imposition of these charges will generate an increase in revenue of $451 which is due to be included in the 2021/2022 budget. Should the Council waive these fees the financial loss will be $451. Strategic Implications There are no strategic implications associated with this report. Risk Management

This item is low risk as the lessees have existing leases in place. Voting Requirements Simple Majority Required Signatures Author A Pears Chief Executive Officer P Anderson Date of Report 12 April 2021


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12.4 COUNCILLOR FEES, ALLOWANCES AND EXPENSES FM00055 AUTHOR

Executive Manager Finance and Administration DISCLOSURE OF ANY INTEREST Nil

Moved Cr Seconded Cr Officer Recommendation That Council:

1. Adopt, in accordance with section 5.98, 5.99 and 5.99A of the Local Government Act 1995, annual attendance fees be paid to all Councillors in lieu of meeting fees and annual allowances in lieu of reimbursement of expenses;

2. Approve for inclusion in the 2021/2022 budget, the following entitlements for the 2021/2022 financial year payable three months in advance from 1 July 2021:

a. An annual attendance fee for the Shire President of $11,663 in accordance with section 5.99 of the Local Government Act 1995;

b. An annual attendance fee for council members’ of $5,673 in accordance with section 5.99 of the Local Government Act 1995;

c. An annual allowance for the Shire President of $11,978 in accordance with section 5.98(5) of the Local Government Act 1995;

d. An annual allowance for the Deputy Shire President of $2,995 in accordance with section 5.98A of the Local Government Act 1995;

e. An annual Information, Communication and Technology allowance for all council members’ of $2,143 in accordance with section 5.99A of the Local Government Act 1995;

3. Approve the reimbursement of expenses incurred by a council member in accordance with section 5.98(2)(b) and (3) of the Act and regulation 32 of the Local Government (Administration) Regulations 1996;

4. Approve the reimbursement of travel costs incurred by a council member in

accordance with regulation 31(1)(b) of the Local Government (Administration) Regulations 1996;

5. Approve the reimbursement of childcare costs incurred by a council member

in accordance with regulation 31(1)(b) and regulation 32(1) of the Local Government (Administration) Regulations 1996; and

6. Include the proposed expenses in the 2021/2022 Draft budget.


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BACKGROUND Section 7A of the Salaries and Allowances Act 1975 require the Salaries and Allowances Tribunal to undertake a review of the fees and allowances for local government elected council members on an annual basis. The Tribunal determination finalised on the 8 April 2021 that there will be no increase in the remuneration, fees, expenses or allowances ranges provided to Chief Executive Officer’s and elected members. However they also mention that each council retains the capacity to provide an increase within the current band parameters as long as they satisfy itself and provide public justification for any increase within their allotted bank in the current economic climate. Council has determined the fees to be paid in past years was as follows: Please note that due to the COVID-19 pandemic Council resolved to waive their Councillor Fees, Allowances and Expenses for the first half of the 2020/2021 financial year.

2018/ 2019

2019/ 2020

2020/ 2021

2020/2021

Annual Attendance Fees Budget Actual President $11,663 $11,663 $11,663 $5,831.50 Councillors $5,673 $5,673 $5,673 $2,836.50 Annual Allowances President $11,978 $11,978 $11,978 $5,989.00 Deputy President (25% of President)

$2,995 $2,995 $ 2,995 $1,497.50

Other Allowances Information Technology $2,143 $2,143 $2,143 $1,071.50

COMMENT The Tribunal Determination sets a range of fees and allowances for the Shire as a Band 4 Local Government and this allows the Council the flexibility to amend the fees and allowances annually in order to maintain some relativity with the actual costs of being a council member. The Council has previously set its Councillor fees and allowances at a mid-range of Band 4 of the Tribunals Determination. The chart below indicates the minimum Fees and Allowances applicable to a Regional Local Government and what Council determined the payment would be in 2021/2022.


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Councillor Fees and Allowances 2021/2022 Band 4 Local Government Shark Bay

Min Max

Proposed Payment

2021/2022 Annual Attendance Fees

President $1,795 $15,839 $11,663

Councillors $1,795 $10,560 $5,673

Annual Allowances

President $513 $20,063 $11,978 Deputy President

(25% of President) $128 $5,016

$2,995

Other Allowances

Information Technology $500 $3,500

$2,143

Further to determining the level of fees and allowances, Council is required to approve the reimbursement of expenses, the payment of travel costs and the reimbursement of childcare costs incurred by a council member. This allows the payment on expenses to council members while on Council business such as meal and accommodation costs or taxi costs; the payment of travel costs such as mileage for the attendance at Council meetings; and the reimbursement of childcare costs to a maximum of $30 per hour.

LEGAL IMPLICATIONS

Section 5.99 refers to the payment of an annual meeting attendance fee in lieu of meeting attendance fees for council members. Section 5.98(2)(b) and (3) refers to the payment of expenses used in the course of council business. Section 5.98(5) refers to the payment of an annual allowance for the President. Section 5.98A(1) refers to the payment of an annual allowance for the Deputy President being no greater than 25% of the annual allowance for the President. Section 5.99A refers to the payment of an Information Communication and Technology allowance to council members. Local Government (Administration) Regulations 1996 Regulation 31(1)(b) and 32(1) refers to the reimbursement of travel costs and childcare costs.

POLICY IMPLICATIONS There are no policy implications associated with this item.


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FINANCIAL IMPLICATIONS Any increase in Councillor Fees would need to be included in the 2021/2022 draft budget considerations.

STRATEGIC IMPLICATIONS Outcome 6 A strategically focused, unified Council, functioning efficiently.

RISK MANAGEMENT

Adoption of this increase in fees may result in a low political risk to Council on the basis that it will not be supported by the community.

VOTING REQUIREMENTS Simple Majority Required SIGNATURES

Executive Manager Finance and Administration A Pears

Chief Executive Officer P Anderson Date of Report 12 April 2021


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12.5 DISCRETIONARY FEES AND CHARGES 2020/2021 FM00005 AUTHOR Executive Manager Finance and Administration DISCLOSURE OF ANY INTEREST Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation

That Council: 1. Endorse the attached Schedule of Discretionary Fees and Charges effective

from 1 July 2021; and 2. Incorporate these fees and charges into the 2021/2022 budget document.

BACKGROUND In accordance with Section 6.16 of the Local Government Act 1995, a Local Government may impose and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed. Fees and charges are to be imposed (generally) when adopting the annual budget and must be resolved by an absolute majority.

In determining the amount of a fee or charge for a service or goods a Local

Government is required to take into account the following factors (s 6.17) - (a) the cost to the Local Government of providing the goods or service; (b) the importance of the service or goods to the community; and (c) the price at which the service or goods could be provided by an alternative

provider. COMMENT

The attached fees and charges document reflect the proposed fees to be charged in 2021/2022. This document discusses the discretionary fees and charges only, as the Council does not have any control over legislative fees and charges. If any changes do occur after this date, then it will be incorporated into fees and charges and will be presented to Council for adoption with the budget. As the Consumer Price Index is less than 1% for the December year it is proposed not to increase the majority of fees and charges for this year. However we have amended/increased the following proposed fees and charges: 1. Gymnasium Membership – Couple or Family – 2 Adults and 2 Children 12-17

years of age – FAMILY Only from $312 yearly to $335 yearly to make it more equitable when comparing against the rest of the membership categories.


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2. Gymnasium Membership – Casual Membership has been reduced from $52 per month to $40 per month to make it more equitable for short term visitors and ensuring fairness in comparison to the other membership categories as a whole.

3. Jinker Fees – Haulage Fees for Monday to Friday and Outside of Normal Working Hours have been split in to Slipway Lift Out and Slipway Lift In with the original fee for Lift Out/In evenly distributed between the haulage categories. This has been a recommendation to alleviate tracking of fees where Lifts In and Out occur over a period of time.

LEGAL IMPLICATIONS

Section 6.16 of the Local Government Act 1995 enables a Local Government to impose and recover a fee or charge for any goods or service it provides or proposes to provide.

POLICY IMPLICATIONS There are no policy implications associated with this item. FINANCIAL IMPLICATIONS

Fees and charges revenue made up approximately 28 percent of the Shires operating revenue in 2019/2020 and provides a means for the Shire to recover the costs of providing services on a user pay basis.

STRATEGIC IMPLICATIONS

Outcome 6 and 7 Shark Bay Council is a strategically focused, unified Council, functioning efficiently. It is a transparent, resilient organisation demonstrating leadership and governance whilst engaging actively with the community and providing appropriate services to the community.

RISK MANAGEMENT This is a low risk item for Council. Council needs to set fees and charges in order to reduce the reliance on grant income and rates. Should Council not impose any fees and charges then there will be a need to increase rates to cover the shortfall. The community expect to pay fees and charges for the use of facilities and services.

VOTING REQUIREMENTS Simple Majority Required SIGNATURES Executive Manager

Finance and Administration A Pears

Chief Executive Officer P Anderson Date of Report 16 April 2021


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12.6 RATES - DIFFERENTIAL RATES FM00005 Author Executive Manager Finance and Administration Disclosure of Any Interest Nil Moved Cr Seconded Cr Officer Recommendation That Council, having regard to the budget deficiency in the context of the

Strategic Community Plan and the Corporate Business Plan: 1. Advertise in The West Australian the Shire of Shark Bay’s Notice of Intention to

Levy the following Differential Rates in accordance with Section 6.36 of the Local Government Act 1995.

Rates Category Minimum Rates Rate in the Dollar ($) (¢) Gross Rental Value (GRV) - Residential 898.00 10.5926 - Commercial 898.00 10.8855 - Industrial/Residential 898.00 11.7217 - Vacant 898.00 10.5926 - Rural Commercial 898.00 11.0091 - Industrial/Residential Vacant 560.00 10.5926 - Rural Resort 898.00 11.6206 Unimproved Value (UV) - General 754.00 21.3300 - Pastoral * 943.00 14.6078 - Mining 943.00 29.0926 - Exploration * 943.00 27.9726 * Note – concessions have not been applied to these categories and will be

considered as part of the budget process.

2. Adopt the Objects and Reasons for each differential rate and minimum payment as attached.

Background The current structure of the Shires Rating categories is based on differential rating and

requires the Shire of Shark to give local public notice as per Section 1.7 of the Local Government Act 1995 of its intention within the period of two (2) months proceeding the commencement of the financial year (ie on or after 1 May).


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The differential rating structure was introduced to recognise the differing use of each property rather than assigning one general rate to a number of different properties uses and zoning in accordance with the Town Planning Scheme.

An elector or ratepayer is invited to lodge a submission in respect of the proposed rate

or minimum payment within twenty-one (21) days of the notice being published. The Local Government is required to consider any submissions received before imposing the proposed rate.

A differential rate is defined under Section 6.33 (1) of the Local Government Act 1995

- “A local government may impose differential general rates according to any, or a

combination, of the following characteristics- (a) the purpose for which the land is zoned under a town planning scheme in force

under the Town Planning and Development Act 1928. (b) The predominant purpose for which the land is held or used as determined by

the local government. (c) Whether or not the land is vacant land; or (d) Any other characteristic or combination of characteristics prescribed.” The Shire of Shark Bay has previously imposed a differential rate in accordance with

Section 6.35(6)(c) Local Government Act 1995. If the Shire wishes to impose a differential rate again this year, local public notice must be given and contain the following information -

(a) details of each rate or minimum payment the Local Government intends to

impose. (b) an invitation for submissions to be made by an elector or ratepayer in respect

of the proposed rate or minimum payment and any related matters within 21 days of the notice: and

(c) any further information in relation to matters specified in the above which may be prescribed.

In the 2020/2021 financial year the Shire of Shark Bay imposed the following

differential rates – Rates Category Minimum Rates Rate in the Dollar ($) (¢) Gross Rental Value (GRV) - Residential 876.00 10.2841 - Commercial 876.00 10.5685 - Industrial/Residential 876.00 11.3803 - Vacant 876.00 10.2841 - Rural Commercial 876.00 10.6884 - Industrial/Residential Vacant 546.00 10.2841 - Rural Resort 876.00 11.2822 Unimproved Value (UV) - General 735.00 20.7088 - Pastoral * 920.00 14.1824


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- Mining 920.00 28.2452 - Exploration * 920.00 27.1579 * Note – concessions have not been applied to these categories and will be

considered as part of the budget process. Comment

Rating Due to the COVID-19 pandemic Council resolved not to increase rates for the

2020/2021 financial year and waived the 4 percent increase recommended in the Long Term Financial Plan for that financial year.

The Long Term Financial Plan adopted by Council recommends a 4% increase in rate

revenue for the 2021/2022 year. If the Council adopted this percentage increase approximately $56,251 additional rates revenue would be achieved. However the Council may consider the economic impact that a rate increase of this nature would have on the community but should take into consideration that no increase was imposed in the previous financial year.

In the proposals put forward for consideration by Council for advertising purposes, the

rate in the dollar for gross rental values have been increased by 3.5% and unimproved values have been increased by 3% with a rise in the minimum rate value of 2.5%. In addition, we propose a reduction in the unimproved value concession for pastoral and exploration categories of 1% resulting in an overall increase in rates of 4% which is in line with our Strategic plan.

Should the Council not accept the proposed reduction in unimproved value concession

for pastoral and exploration categories it can at the adoption of the budget resolve the amount of concession that will be applied in the 2021/2022 year.

The proposal would see an increase in rate income of $53,019 should there be no

reduction in the current unimproved concession rates and an increase of $54,421 should the 1% reduction in unimproved value concession be adopted by Council.

The Valuer General has advised that there will be a general valuation of the Gross

Rental Values being undertaken during the 2021/2022 financial year with the revised values coming into effect on 1 July 2022.

The impact of the revaluation will be in the 2022/2023 financial year budget. Details of the draft proposal of rates for 2021/2022 are as follows - Rates Category Minimum Rates Rate in the Dollar ($) (¢) Gross Rental Value (GRV) - Residential 898.00 10.6440 - Commercial 898.00 10.9384 - Industrial/Residential 898.00 11.7786 - Vacant 898.00 10.6440 - Rural Commercial 898.00 11.0625 - Industrial/Commercial Vacant 560.00 10.6440


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- Rural Resort 898.00 11.6771 Unimproved Value (UV) - General 754.00 21.3300 - Pastoral * 943.00 14.6078 - Mining 943.00 29.0926 - Exploration * 943.00 27.9726 * Note – concessions have not been applied to these categories and will be

considered as part of the budget process. There is also a specified area rate that the council applies to repay the loan repayments

for the Monkey Mia bore. The rate in the dollar is adjusted to ensure the full amount of the loan is recouped.

These differential rates result in the rates revenue model including concessions and a specified area rate below -

Rate in the Dollar

Land Category

Proposed Rate

in the Dollar (cents)

Current Number

Of Properties

Proposed Rates to be Levied $

2020/2021 Annual

Rates Based on Model

GRV - Residential 10.6440 344 450,895 435,649 - Commercial 10.9384 41 233,536 225,638 - Industrial/Residential 11.7786 48 77,602 74,978 - Rural Commercial 11.0625 5 34,889 33,709 - Rural Resort 11.6771 2 157,267 151,949 UV - General 21.3300 7 183,274 177,936 - Pastoral 14.6078 11 93,837 91,105 - Mining 29.0926 1 2,448 2,377 - Exploration 27.9726 10 225,623 219,051 Total 469 $1,459,371 $1,412,392

Minimum Rates

Land Category Proposed Minimum

$

Current Number

of Properties

Proposed Rates to

be Levied $

2020/2021 Annual

Rates Min Based on

Model GRV - all categories except

Industrial/Residential -Vacant

898

150

134,700

131,400 GRV – Ind/Residential

Vacant

560

0

0

0


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UV – all categories except UV General

943

2

1,886

1,840

UV – General 754 6 4,524 4,410 Total 160 $141,110 $137,650 Total Proposed Rates $1,600,481 $1,550,042 Less Proposed

Concessions ($139,777) ($141,179)

Total Amount from General Rates

$1,460,704 $1,408,863

Add Specified Area Rate $36,899 $37,104 Total Proposed Rate Yield $1,497,603 $1,445,967

Total rates levied at the adoption of the 2020/2021 budget nett of concessions and

including the specified area rate was $1,439,286 and with interim rates raised during the year bring this total to $1,443,387.

The 2020/2021 Annual Rates model yield of $1,445,967 in the table above varies by

$2,580 due to actual valuations (pro rata interim rates) being applied at differing times during the financial year.

Under the Local Government Act there can be no more than 50% of properties on the minimum rate for each differential rate.

This poses problems especially where there have been revaluations and the need to maintain relativity with previous years rate yield. This was predominantly in the unimproved valuations applied to the pastoral and mining properties. To resolve the application of the concession to these property categories addressed the issue of compliance and equity.

Council should note that, when adopting the budget, it may resolve to impose different

rates to the above. In this case, readvertising of the adopted rates is not necessary. Objects and Reasons Council, in adopting the intention to implement differential rates, is required to develop

a document describing the objects of, and reasons for, each proposed rate and minimum payment. In the notice of intention to levy rates, Council is to advise electors and ratepayers of the time and place where this document can be inspected. Attached is the objects and reasons for Council’s consideration.

Legal Implications Subdivision 2 of Division 6 under Part 6 of the Local Government Act 1995, Section

1.7 and Section 6.36 of the Local Government Act 1995. Policy Implications There are no policy implications relative to this report. Financial Implications Council needs to ensure that rate revenue remains at a level where the Shire can

maintain its present level of service to ratepayers.


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Strategic Implications Outcome 6 A strategically focused, unified Council, functioning efficiently. Risk Management

This is a high-risk item. Failure to adopt a motion for this would delay the adoption of the budget and be in contravention of the Local Government Act 1995.

Voting Requirements Simple Majority Required. Signatures Author A Pears Chief Executive Officer P Anderson Date of Report 14 April 2021

SHIRE OF SHARK BAY

2021/2022 DIFFERENTIAL RATES STATEMENT OF OBJECTS AND REASONS

Objects and Reasons for Implementing a Differential Rate In accordance with Section 6.36 of the Local Government Act 1995 and the Council’s “Notice of Intention to Impose Differential Rates”, the following

Information details the objectives and reasons for those proposals. What are Rates? The raising of rates is the primary source of revenue of all Councils throughout Australia. The purpose of levying rates is to meet Council’s proposed budget requirements each year in a manner that is fair and equitable to the ratepayers of the community. In Western Australia land is valued by Landgate Valuation Services (Valuer General’s Office – a State Government agency) and those values are forwarded to each Local Government. Two types of values are calculated:

• Gross Rental Value (GRV); and • Unimproved Value (UV)

To calculate the rates to be charged, Council multiplies a rate in the dollar by the supplied value. The rate in the dollar is determined by the level of revenue the Council wishes to raise and is dependent on its proposed budget.


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Apart from the need to ensure sufficient revenue to meet its expenditure needs, Council must be mindful of the impact and affordability of rates to the community. The following are the estimated Differential Rates and Minimum Payments for the Shire of Shark Bay for the 2021/2022 financial year.

Rating Category

Minimum Rate

Rate in the Dollar (cents)

GRV – Residental

$898

10.6440

GRV – Commercial

$898

10.9384

GRV – Industrial/Residential

$898

11.7786

GRV – Vacant

$898

10.6440

GRV – Rural Commercial

$898

11.0625

GRV -Industrial/Residential

Vacant

$560

10.6440

GRV – Rural Resort

$898

11.6771

UV General

$754

21.3300

UV Pastoral

$943

14.6078

UV Mining

$943

29.0926

UV Exploration

$943

27.9726

Differential Rating Local Government, under section 6.33 of the Local Government Act 1995, have the power to implement differential rating in order to take into account certain characteristics of the rateable land.


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These characteristics include:

The purpose for which the land is zoned under the town planning scheme in force.

The predominant use for which the land is held or used as determined by the local government.

whether or not the land is vacant land; or any other characteristic or combination of characteristics prescribed.

Differential rates may be applied according to any, or a combination of the above characteristics. However, local governments are constrained in the range of differential rates that they may impose. That is, a local government may not impose a differential rate which is more than twice the lowest differential rate applied by that local government unless approval from the Minister is sought.

GRV - Residential This category is applied to all properties with a land use that does not fall within any of the other categories in GRV. The rate reflects the level of rating required to raise revenue for the Council to operate efficiently and provide the diverse range of services and programs required for developed residential areas. GRV – Vacant This category is applied to residential land that has not been developed. GRV - Industrial /Residential This category is applied to all properties with an industrial land use which has the capacity for a caretaker’s residence and is located in the industrial estate. The rate reflects the level of infrastructure required to maintain an industrial area and the ability of commercial property owners to utilise taxation benefits. GRV – Industrial/Residential Vacant This category is applied to all properties with an industrial land use which has not been developed. The rate reflects the level of infrastructure required to maintain an industrial area and the ability of commercial property owners to utilise taxation benefits. GRV - Commercial This category is applied to properties with a commercial land use and reflects the level of services to commercial operators and the ability of commercial property owners to utilise taxation benefits. GRV Rural Commercial This category is applied to properties of a commercial nature which are located outside of the town centre. The rate reflects the level of infrastructure and services provided to these properties and the ability of commercial property owners to utilise taxation benefits. GRV – Resort This category is applied to properties of a commercial nature which are established with the purpose of providing accommodation and activities to the tourism market. The rate reflects the level of infrastructure and services provided to these properties and the ability of commercial property owners to utilise taxation benefits. UV – General This category is applied to all properties which do not fall into one of the other UV categories and includes all unimproved land. The rate reflects a contribution towards


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built infrastructure and recognises that this infrastructure is used by all property owners. UV - Pastoral This category is applied to the pastoral properties and reflects the contribution required by pastoral properties for the facilities that are available to them in the Shire. UV - Mining This category applies to mining tenement leases and reflects the contribution required by mining to the maintenance of the Shire’s assets and services to the extent that the mining operations use these assets. UV Exploration This category applies to mining exploration and applies until the exploration moves to the establishment of mining activities. This rate reflects the contribution to the maintenance of the Shire’ assets and services. GRV Minimum The GRV minimum is considered to be the minimum contribution for basic infrastructure and services. UV Minimum The UV minimum is considered to be the minimum contribution for basic infrastructure and services.

Submissions are invited from any Elector or Ratepayer with respect to the proposed differential rate within 21 days of the date of the notice of intention. All submissions in writing should be forwarded to the Shire of Shark Bay no later than 4.00pm on 28 May 2021. Paul Anderson CHIEF EXECUTIVE OFFICER Shire of Shark Bay


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12.7 PURCHASE OF NEW COMMUNITY BUS FM52122 AUTHOR Executive Manager Community Development DISCLOSURE OF ANY INTEREST Declaration of Interest: Nature of Interest: Moved Cr – Cr to nominate which option when moving the motion Seconded Cr Officer Recommendation

1. That Council does not support the ongoing provision of a community bus but will continue to offer the current service until this bus needs to be retired OR 2. That Council does not support the purchase of a new community bus at this time but requests the Chief Executive Officer to continue to investigate grant/co-funding sources (such as Lotterywest) and/or commercial operators and bring another report to Council in 12 month’s time.

OR

3. That Council agrees to fully fund the purchase a new bus at a cost of approximately $160,000 and requests this be considered as part of the 2021/2022 budget deliberations

ABSOLUTE MAJORITY REQUIRED

BACKGROUND The Shire currently operates a community bus service whereby Denham residents and local community groups are able to hire a 21-seat bus for transportation purposes. The bus is now 16 years old and does have some minor technical issues (such as a problematic access step that doesn’t always extend) but is still reliable and roadworthy. It should also be noted that the bus has no wheelchair access and only has 4 seats with seat belts. The bus is taken to Carnarvon every year for an inspection to ensure it is safe for transporting passengers. In June 2020, the Shire received an email from the Shark Bay Primary School suggesting that the Shire could apply for Lotterywest funding to purchase a new Community Bus and that the School (who are ineligible for a Lotterywest grant) would be happy to supply a letter of support (see attached email).


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COMMENT Since the purchase of the original bus in 2004, the environment around the provision of transport services by local government authorities has changed considerably. Earlier this year, The Western Australian Local Government Association released a High Occupancy Vehicle Survey report; high occupancy vehicles are identified as on road vehicles that carry between 9 and 30 passengers and weigh less than 4.5 tonnes (see attached report). This report noted that high occupant vehicles “have been identified as a potential emerging issue for road safety due to an increased risk of crash… and the potential for injury or fatality in a crash are increased.” (p. 6). Recommendations from the reports included the development of procurement and management procedures for local governments, including development of templates, checklist, and model policies. These recommendations have not yet been implemented.

Current usage The current bus is available for the community to hire as per the Shire’s adopted Fees and Charges ($1.80 per kilometre in 2020/2021) and subject to the September 2013 Council resolution that local groups could each receive $1,000 hire per year at no cost, and that the Shark Bay Primary School could receive $6,000 hire per year at no cost.

Council Resolution

1. That fees and charges for the hire of Shire resources and facilities be waived

when the resources and facilities are being used by not for profit community groups.

2. That a maximum of up to $1,000 per financial year in venue hire and a maximum of $1,000 in bus use per financial year be introduced for community groups.

3. That the Shark Bay School continue to receive the maximum of $6,000 for

bus use.

4. That usage is monitored by the Shire administration and periodically be reported to Council.

6/0 CARRIED The usage and income received for the past few years is shown over the page.


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Year Total cost of hire Total paid after free use deducted

Total hire fees received by Shire per year

2014/15 School $2,481.60 Speedway $221.20 Boolbardie $441.60 Silver Chain $374.40

$0.00 $0.00 $0.00

$0.00

2015/16 School $5,921.20 Speedway $246.40 Boolbardie $256.00 Silver Chain $105.60 The Entertainers $32.00

$0.00 $0.00 $0.00 $0.00

$0.00

2016/17 School $4,074.00 Speedway $129.50 Boolbardie $297.50 The Entertainers $183.75 RSL $15.75 Shark Bay SARA $1,708.00 Football Club $1,338.75 Soccer Club $1,491.20 SES $115.50 Denham VFRS $105.00

$0.00 $0.00 $0.00 $0.00 $708.00 $338.75 $491.20 $0.00 $0.00

$1,537.95

2017/18 School $5,874.75 Speedway $82.25 Boolbardie $309.75 The Entertainers $162.75 Denham Seniors $369.25 Coral Coast Dance$1,487.50 Gascoyne in May $63.00 Youth Group $1,370.25

$0.00 $0.00 $0.00 $0.00 $1,487.50 $0.00 $370.25

$1,857.75

2018/19 School $5,041.80 Speedway $140.40 Boolbardie $415.80 The Entertainers $167.40 Denham Seniors $1,247.40 Yadgalah $1,402.20 Bridge Club $142.20 World Heritage $109.80 Youth Group $1,870.20

$0.00 $0.00 $0.00 $0.00 $402.20 $0.00 $109.80 $870.20

$1,382.20

2019/20 School $3,160.80 The Entertainers $176.40

$0.00 $0.00

$0.00

While the School is the most frequent user of the bus, other community groups also use the bus either regularly (eg the Golf Club and Speedway hire it annually) or on an ad hoc basis.


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In 2004 when the current bus was purchased, there was only a small 8-seater bus available for community hire. At present, there are some other options for the community with Yadgalah having a 12-seater bus available. Shark Bay Coaches previously provided transport services including the Overlander to Denham shuttle for Integrity Coachlines, daily tours, airport transfers and a Monkey Mia-Denham transport service. Since they ceased business, only the shuttle run for Integrity Coaches has been continued via a contract through the Department of Transport; an opportunity therefore exists for a commercial operator to recommence and potentially expand that service and/or offer bus hire for both the local community and the local tourism market.

Current and future costs The current 21 seater bus was funded by grants from Lotterywest and the Department of Veterans’ Affairs, with additional contributions from local businesses and community groups. The cost of a new 21 seat bus with seat belts and wheelchair access is approximately $160,000, or non-wheelchair accessible for approximately $125,000 (see attached quotation). A discussion with Lotterywest has clarified that post Covid-19 funding is currently only available for projects that target “the most vulnerable” in communities, but from 1 July 2021 the traditional Lotterywest funding framework will be re-launched and funding for a community bus may be possible through that. Lotterywest traditionally only funds a maximum of 50% of vehicle purchases, so if the Shire was successful in securing a future Lotterywest grant, Council would need to contribute approximately $80,000 for a wheelchair accessible bus or $63,000 for a non-wheelchair accessible vehicle.

Maintenance, servicing and insurance for the current bus costs, on average, around $5,000 per year and while maintenance costs tend to increase as the bus ages, even a new vehicle will incur significant costs in these areas. The current bus is now depreciated at a rate of $2,000 per year, and a new vehicle (if depreciated over 10 years with a $50,000 Written Down Value) would likely incur an annual deprecation of $10,000. A new vehicle should also be added to the Shire’s Plant Replacement Program to ensure it is formally asset managed and that a replacement plan is in place.

LEGAL IMPLICATIONS There are no legal implications associated with this report POLICY IMPLICATIONS

Council Policy 8.3 Shark Bay Community Bus Hire applies to hire of the bus only, not the potential purchase of a new vehicle.

FINANCIAL IMPLICATIONS

No allocation has been made the adopted budget 2020/21 for bus replacement. The cost of a new 21 seat bus with seat belts and wheelchair access is approximately $160,000, or non-wheelchair accessible for approximately $125,000.


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If the Shire was successful in securing a Lotterywest (or similar) grant in the future, Council would need to contribute approximately $80,000 for a wheelchair accessible bus or $63,000 for a non-wheelchair accessible vehicle.

STRATEGIC IMPLICATIONS 5.1 Support the provision of essential community services and facilities RISK MANAGEMENT This is a low risk item VOTING REQUIREMENTS Absolute Majority Required SIGNATURES Author D Wilkes Chief Executive Officer P Anderson Date of Report 20 April 2021


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From: ELISSEGARAY Celia [Shark Bay School] <[email protected]> Sent: Thursday, 18 June 2020 11:29 AM To: Candice Uszko <[email protected]> Subject: Funding sources for new bus Hi Candice, I've been advised by our central office that Lotterywest is really, really keen to get money out to communities such as ours in ways that support a whole community, but with advantages to local schools and young people being another strong determinant. Lotterywest is keen to expedite funding in the post-bushfire, post-COVID world to help communities get back to speed, so it might be the ideal time to apply. We would not be allowed to put in a grant application ourselves, it would have to come from the Shire, but we could supply a letter of support with details of the benefit to the students, youth group etc, if the community had a new, full size seat-belted bus, and if the Shire's bid made mention of all the community groups and the school's need to use the bus, it should be exactly the sort of thing Lotterwest are looking for. I'll be happy to help in any way if the Shire decides to make an application.

Kind regards

Celia Elissegaray

Principal, Shark Bay School

Phone: 08 9948 0000

55 Francis Road

Denham W.A. 6537




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13.0 TOWN PLANNING REPORT 13.1 PROPOSED OUTBUILDING BUILDING – LOT 31 (13) MITCHELL RISE, DENHAM P4214 AUTHOR Liz Bushby, Town Planning Innovations DISCLOSURE OF ANY INTEREST Declaration of Interest: Liz Bushby, Town Planning Innovations

Nature of Interest: Financial Interest as receive planning fees for advice to the Shire – Section 5.60A of Local Government Act 1995

Moved Cr Seconded Cr Officer Recommendation That Council: 1. Note that the proposed outbuilding on Lot 308 (No 9) Mitchell Rise,

Denham has been advertised for public comment. Advertising closed on the 14 April 2021 and no submissions have been received.

2. Note that three options have been outlined in this report in regards to the proposed outbuilding.

3. Determine to pursue:

3a Option 1 : Approve the Outbuilding Determine that the outbuilding meets the alternative Design Principle

5.4.3 P3 of the Residential Design Codes as ‘it does not detract from the streetscape or the visual amenity of residents of neighbouring properties’ and approve the Outbuilding on Lot 308 (9) Mitchell Rise, Denham subject to the following conditions:

(i) The plans lodged with this application shall form part of this

planning approval. All development shall be in accordance with the approved plans unless otherwise approved in writing by the Chief Executive Officer.

(ii) All stormwater from roofed and paved areas shall be collected and

disposed of on-site and any associated drains and soak wells shall be maintained in a clean and clear condition. All drainage to be fully contained within the property boundaries with no water discharge into adjacent land or road reserve unless otherwise approved in writing by the Chief Executive Officer.

(iii) The building is only approved for non habitable purposes.


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(iv) If the development the subject of this approval is not substantially commenced within a period of 2 years, the approval shall lapse and be of no further effect.

OR

3b. Option 2 – Refuse the Outbuilding proposed on Lot 308 (9) Mitchell Rise, Denham for the following reasons:

(i) The outbuilding does not meet the alternative Design Principle

5.4.3 P3 of the Residential Design Codes as the wall height will detract from the streetscape and the visual amenity of the adjacent lots.

(ii) The proposed outbuilding will have a detrimental impact on

streetscape. 3c. Option 3 – Defer Determination

Resolve to defer determination of the proposed outbuilding on Lot 308 (9) Mitchell Rise, Denham and authorise the Chief Executive Officer to write to the applicant and advise:

(i) Council does not support the proposed outbuilding wall height

and invites the applicant to lodge revised plans with a reduced wall height that better address the alternative Design Principle of the Codes.

(ii) The Shire Council recommends that the plans be revised to achieve the same or comparable wall heights as approved for an outbuilding on Lot 39 Sellenger Heights (which was a wall height ranging between 3.45 metres to 3.845 metres).

(iii) The Shire seeks to provide the applicant an opportunity to review the plans submitted, and consider whether the heights can be reduced having regard that the Shire has concerns over visual impact.

4. Pursuant to Clause 82(1) and 82(2) of the Planning and Development

(Local Planning Schemes) Regulations 2015 grant (by Absolute Majority) delegated authority to the Chief Executive Officer to determine any revised plans lodged for an outbuilding on Lot 39 (No 4) Sellenger Heights Denham.

BY ABSOLUTE MAJORITY FOR OPTION 3C

BACKGROUND

• Zoning

Lot 31 forms part of an area known as ‘Denham Estate’ which is land that was originally subdivided by LandCorp. Development WA is now the State Governments central development agency, and is responsible for the sale of land in Denham Estate. The lot is zoned ‘Residential’ with a density code of R15 under the Shire of Shark Bay Local Planning Scheme No 4 (‘the Scheme’) – refer location plan overpage.


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There is an Outline Development Plan for the area and the existing Denham Estate subdivision proceeded as Stage 1. Plan produced by LandCorp and Taylor Burrell Barnett (2004)


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As part of subdivision, Design Guidelines for Denham Estate were prepared by Taylor Burrell Barnett (planning consultants) and were commissioned by LandCorp. Compliance with the Guidelines is assessed by Zuideveld Marchant Hur architects on behalf of Development WA. The Design Guidelines require owners or their agent to submit an Application for Design Guidelines Approval including all appropriate drawings, plans with a completed ‘Design Guidelines Checklist’ to the architects for assessment before lodging any planning and / or building permit application to the Shire.

Planning approval is required for any variation to the Residential Design Codes irrespective of compliance with the Design Guidelines. An application for a single house on Lot 31 was lodged last year, and a report was referred to Council on the 15 December 2020. Planning approval for the house was issued by the Shire Chief Executive Officer under delegated authority from Council on the 17 December 2020. The Shire approval did not include an outbuilding, however Zuideveld Marchant Hur architects supported an outbuilding subject to it being designed in the same or complimentary materials, finishes, colours and roof type of the main dwelling.

COMMENT

• Description of application The applicant proposes a 65m2 outbuilding with a nil setback to the south east and

south west lot boundary. The outbuilding is proposed to the rear of the future single dwelling that has already been approved.

A site plan and elevations are included over page for ease of reference. The applicant has advised that a surfmist colour is proposed for the roof of the outbuilding, and the external walls will be in a Dulux sea Drifter colour. They have advised that construction of the approved house on the same lot is expected to commence in June 2021. A site plan and elevations are included over page for ease of reference.


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Note: Nil setback to lot boundary proposed for South West and South East Elevation

• Residential Design Codes

Under the Residential Design Codes there are specific ‘Deemed to Comply’ requirements for outbuildings as summarised in the table below.

Clause 5.4.3 C3 ‘deemed to comply’ criteria / Outbuildings that:

Officer Comment – Town Planning Innovations

(i) are not attached to the building Complies. (ii) are non habitable Complies. (iii) collectively do not exceed 60sqm in

area or 10 percent in aggregate of the site area, whichever is the lesser

Variation. A floor area of 65m2 is proposed for the new outbuilding.

(iv) do not exceed a wall height of 2.4 metres

Variation. A wall height of 3.761 to 4.331 metres is proposed. The height varies due to the skillion roof design.

(v) do not exceed a ridge height of 4.2 metres

Variation. A ridge height of 4.331 metres is proposed for the skillion roof.

(vi) are not within the primary street setback area;

Complies.


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vi) do not reduce the open space required in table 1; and

Complies. There is still adequate site open space as per table 1 of the Codes.

vii) comply with the siting and design requirements but do not need to meet the rear setbacks requirements of table 1.

Variation. A nil side setback is proposed in lieu of 1.1 metres.

The revised plan proposes variations to the ‘Deemed to Comply’ requirements

therefore the Shire has to determine if the outbuilding complies with the ‘Design Principle’ of the Codes which is:

“Outbuildings that do not detract from the streetscape or the visual amenity of residents of neighbouring properties”.

In considering visual impact on neighbours, it is noted that: 1. Due to the positioning the outbuilding will be partially screened by the dwelling

proposed on the same lot; 2. Portions of the outbuilding may be screened by the position of existing

outbuildings on neighbouring lots. The outbuilding will still be visible to neighbours.

The aerial below shows the position of the outbuilding boundary walls in relation to existing development on the lots to the rear.


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• Relevant Decisions on Outbuildings Each streetscape has different characteristics which need to be taken into account as

part of specific assessments. Council has approved other outbuildings with wall and / roof heights above 4.2 metres

– refer table below. Address Wall

Height Ridge Height

Floor Area Council meeting date

Lot 36 (5) Dirk Place Denham 4 4.6 54m2 February 2017 Lot 182 (4) Fletcher Court, Denham

4.2 4.2 88m2 Delegated authority after general report to Council in May 2015

Lot 83 (47) Hartog Crescent, Denham

4 4.611 94m2 Delegated authority after general report to Council in March 2015

10 metre long 3.76m high wall

6 metre long 3.76m-4.33m high wall


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Lot 185 (10) Hoult Street, Denham

2.9 April 2015

Lot 154 (7) Sunter Place Denham

3.7 4.2 88.07m2 December 2015

Lot 139 (4) Talbot Street, Denham

3.425 4.232 78m2 June 2015

Lot 210 (10) Edwards Street, Denham

3.5 4.088 36.3m2 July 2014

Lot 294 (33) Hughes Street, Denham (abuts child care centre and church)

3.6 5 90m2 September 2014

Lot 191 (Strata Lot 2 – (71A)) Brockman Street, Denham

2.7 3.571 58.5m2 August 2013

Lot 200 (39) Capewell Drive, Denham (alteration and extension of existing outbuilding)

2.7-2.9 3.504 54m2 February 2013

Lot 264 (Unit 2) Mead Street, Denham

3 4.2 68m2 August 2013


4.5 5.029 54m2 April 2012

Lot 216 (5) Poland Road, Denham

4.1 4.95 80m2 July 2012

Lot 39 (4) Sellenger Heights, Denham

4.2 4.9 89.9m2 Refused February 2018

Lot 39 (4) Sellenger Heights, Denham (Revised plans lodged after refusal issued in February 2018)

3.45 metres to 3.845 metres

3.845 metres

77m2 February 2019

Lot 223 (10) Fry Court Denham 2.6 metres to 2.8

metres.

4.2 129m2 Delegated authority after general report to Council in March 2019

Lot 4 (145) Knight Terrace, Denham

3 metres 4.7 73.73m2 March 2020

Lot 159 (37) Durlacher Street, Denham

3.6 metres 4.31 metres

29.6m2 is proposed and the existing

outbuilding is 44.4m2.

August 2020

Lot 308 (9) Leeds Court, Denham


96m2 in addition to a

54m2 existing

outbuilding.

September 2020



60m2 December 2020



60m2 December 2020

Lot 105 (9) Oakley Ridge, Denham

3 metres 3.8 metres

72m2 February 2021


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Lot 160 (22) Capewell Drive, Denham


56m2 March 2021

The largest outbuilding approved in Denham Estate was for Lot 15 Terry Deschamps Way in 2010.

The last outbuilding refused by Council in Denham Estate was for Lot 39 Sellenger

Heights. The outbuilding that was refused by Council proposed a wall height of 4.2 metres, a ridge height of 4.9 metres and a floor area of 89.9m2.

An aerial showing outbuildings approved in Denham Estate is included over page.


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Source: Landgate (2017)

• Consultation

The Shire has advertised the proposed development by writing to nearby and adjacent landowners, including Development WA (due to vacant lots under their control).

LOT 45 15.6m2 Outbuilding Wall height – 2.7m Building Licence December 2009

LOT 15 49.77m2 Outbuilding Wall height – 4.2m Ridge height – 5.2m (skillion roof) Approved Council August 2010

LOT 23 60m2 Outbuilding No elevation in licence, does not appear significantly over height. Building Licence, July 2009

LOT 39 77m2 Outbuilding 3.45 to 3.845 metre wall height 3.8m roof ridge height

LOT 44 No record of plans. No larger than shed on adjacent Lot 45


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Advertising closed on the 14 April 2021. At the time of writing this report no objections had been received.

• OPTIONS AVAILABLE TO COUNCIL –

Option 1 : Approve the Outbuilding To approve the outbuilding Council would need to be satisfied that the outbuilding

meets the alternative Design Principle 5.4.3 P3 of the Residential Design Codes and that ‘it does not detract from the streetscape or the visual amenity of residents of neighbouring properties.’

At the lowest point the proposed wall height of 3.761 metres is not inconsistent with

other existing approvals, such as the outbuilding for Lot 39 Sellenger Heights which had a wall height range between 3.45 to 3.845 metres.

The higher wall height of 4.331 metres is more significant with the main impact being

on the adjacent vacant lot to the south east. It is noted that Council did not support a 4.2 metre wall height for an outbuilding proposed at Lot 39 Sellenger Heights which is in the same Estate.

To assist to visualise the visual impact, the elevations to neighbours are shown below

with a 1.8 metre standard fence height shown.

Option 2 – Refuse the Outbuilding Irrespective of the lack of neighbours’ objections it is the Council’s role to: (a) independently assess and consider whether the outbuilding will have any

negative impact on amenity or streetscape; (b) determine whether the outbuilding meets the Design Principle of the Codes. Council may determine that the outbuilding does not meet the alternative Design

Principle 5.4.3 P3 of the Residential Design Codes if of the view that it will detract from the streetscape or the visual amenity of the north-west neighbouring property.

Example 1.8m fence height (dotted line)


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Option 3 – Defer determination of the Outbuilding If Council does not support the proposed outbuilding, then the applicant can be invited

to lodge revised plans with a reduced wall height that better address the alternative Design Principle of the Codes. The Shire can recommend that they revise the plans to achieve the same or comparable wall heights as approved for Lot 39 Sellenger Heights.

This would give the applicant an opportunity to review the plans submitted, and

consider whether the heights can be reduced if the Shire Council has concerns over visual impact. • State Planning Policy 3.7 – Planning for Bushfire Protection

Under the ‘deemed provisions’ of the Planning and Development (Local Planning

Schemes) Regulations 2015 Council is to have ‘due regard’ to any state planning policy. This essentially means Council has an obligation to give proper, genuine and realistic consideration to the requirements of ‘State Planning Policy 3.7: Planning in Bushfire Prone Areas’.

Mapping identifying Bushfire Prone Areas is available through the Department of Fire

and Emergency Services website.

Although the subject lot is within the declared bushfire prone area, it only has an area of approximately 726m2. A Bushfire Attack Level assessment is not required as part of the planning process for lots less than 1100m2.

LEGAL IMPLICATIONS Planning and Development (Local Planning Schemes) Regulations 2015 - Clause 61(1)(d) only exempts outbuildings from the need for planning approval where

no variation to the ‘deemed to comply’ provisions of the Residential Design Codes are proposed.

Clause 67 outlines ‘matters to be considered by Council’ including and not limited to

the aims and provisions of the Scheme, orderly and proper planning, any approved state policy, the compatibility of the development with its setting including to development on adjoining land, amenity, loading, access, traffic and any submissions received on a proposal.

Shire of Shark Bay Local Planning Scheme No 4 – Explained in the body of this report. POLICY IMPLICATIONS There are no policy implications relative to this report. FINANCIAL IMPLICATIONS The Shire pays consultancy fees to Liz Bushby of Town Planning Innovations for planning advice.


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STRATEGIC IMPLICATIONS Any decision on this application may have implications for other lots in Mitchell Rise in

terms of the height and sizes of outbuildings. RISK MANAGEMENT This is a low risk item to Council. VOTING REQUIREMENTS Simple Majority Required SIGNATURES Author L Bushby Chief Executive Officer P Anderson Date of Report 14 April 2021


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13.2 PROPOSED OUTBUILDING – LOT 226 (24) FRY COURT, DENHAM P1444 AUTHOR Liz Bushby, Town Planning Innovations DISCLOSURE OF ANY INTEREST Declaration of Interest: Liz Bushby, Town Planning Innovations

Nature of Interest: Financial Interest as receive planning fees for advice to the Shire – Section 5.60A of Local Government Act 1995

Moved Cr Seconded Cr Officer Recommendation That Council: 1. Note that the proposed outbuilding on Lot 226 (24) Fry Court, Denham is

being advertised for public comment. Advertising closes on the 22 April 2021. At the time of writing this report one objection had been received.

2. Note that three options have been outlined in this report in regards to the proposed outbuilding.

3. Determine to pursue:

3a Option 1 : Approve the Outbuilding Determine that the outbuilding meets the alternative Design Principle

5.4.3 P3 of the Residential Design Codes as ‘it does not detract from the streetscape or the visual amenity of residents of neighbouring properties’ and approve the Outbuilding on Lot 226 (24) Fry Court, Denham subject to the following conditions:

(i) The plans lodged with this application shall form part of this

planning approval. All development shall be in accordance with the approved plans unless otherwise approved in writing by the Chief Executive Officer.

(ii) All stormwater from roofed and paved areas shall be collected and

disposed of on-site and any associated drains and soak wells shall be maintained in a clean and clear condition. All drainage to be fully contained within the property boundaries with no water discharge into adjacent land or road reserve unless otherwise approved in writing by the Chief Executive Officer.

(iii) The building is only approved for non habitable purposes. (iv) If the development the subject of this approval is not substantially

commenced within a period of 2 years, the approval shall lapse and be of no further effect.


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OR

3b. Option 2 – Refuse the Outbuilding proposed on Lot 226 (24) Fry Court, Denham for the following reasons:

(i) The outbuilding does not meet the alternative Design Principle

5.4.3 P3 of the Residential Design Codes as the wall height will detract from the streetscape and the visual amenity of the adjacent lots.

(ii) The proposed outbuilding will have a detrimental impact on

streetscape. 3c. Option 3 – Defer Determination

Resolve to defer determination of the proposed outbuilding on Lot 226 (24) Fry Court, Denham and authorise the Chief Executive Officer to write to the applicant and advise:

(i) Council does not support the proposed outbuilding wall height

and invites the applicant to lodge revised plans with a reduced wall height that better address the alternative Design Principle of the Codes.

(ii) The plans include a skillion roof and then highest wall is proposed with a nil side setback. The plans can be revised so that the lowest wall fronts the adjacent neighbouring lot to the west.

(iii) The Shire seeks to provide the applicant an opportunity to review the plans submitted, and consider whether the heights can be reduced having regard that the Shire has concerns over visual impact.

BACKGROUND

• Zoning

The lot is zoned ‘Residential’ with a density code of R30 under the Shire of Shark Bay Local Planning Scheme No 4 (‘the Scheme’). The lot has an approximate area of 1119m2 and contains an existing house.


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• Existing Approvals

Council resolved to grant conditional approval of a second hand dwelling on Lot 226 Fry Court at the Ordinary Meeting held in October 2019.

COMMENT

• Description of application

The applicant proposes a 7 metre by 12 metre outbuilding with a total floor area of

84m2. The outbuilding is proposed to be setback 25.14 metres from the front lot boundary,

5.242 metres from the rear boundary and have a nil side setback to the west boundary. The applicant has advised that the outbuilding height and size is proposed as the

owner has a boat approximately 6 metres long. The owner also has a motorhome with a height of 3.7 m, hence a 3.8 m opening is proposed for adequate clearance.

The owner would like to store these items in the outbuilding to protect them from the elements. A toilet is proposed in the outbuilding however it is for convenience.

A site plan and elevations are included over page for ease of reference. A copy of the complete set of plans is available to Councillors on request.


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The applicant has advised that a deck, carport, and patio addition is proposed however that component of future development complies with the ‘deemed to comply’ provisions of the Residential Design Codes. Other future development has been shown on the plans for context.


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Above: West Elevation

Above: West Elevation (Outbuilding wall on boundary)

Above: Rear Elevation Above: East Elevation

Above: Front Elevation


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Above: Front Elevation showing house and proposed development

• Residential Design Codes

The Residential Design Codes (‘the Codes’) have two separate options for the

assessment of development including ‘Deemed to Comply’ criteria and ‘Design Principles’.

Under the Residential Design Codes there are specific ‘Deemed to Comply’ requirements for outbuildings. The proposed outbuilding seeks variations to the Residential Design Codes as detailed below:

Clause 5.4.3 C3 ‘deemed to comply’ criteria / Outbuildings that:

Officer Comment – Town Planning Innovations

(i) are not attached to the building Complies. (ii) are non habitable Complies. (iii) collectively do not exceed 60sqm in

area or 10 percent in aggregate of the site area, whichever is the lesser

Variation. A floor area of 84m2 is proposed for the new outbuilding.

(iv) do not exceed a wall height of 2.4 metres

Variation. A wall height of 4.2 to 4.46 metres is proposed. The height varies due to the skillion roof design. The wall height of the west elevation varies between 4.46 metres to 4.621 metres (from natural ground level) due to ground level differences.

(v) do not exceed a ridge height of 4.2 metres

Variation. The maximum ridge height (on the west elevation) varies between 4.46 metres to 4.621 metres (from natural ground level) due to ground level differences.

(vi) are not within the primary street setback area;

Complies.

vi) do not reduce the open space required in table 1; and

Complies. There is still adequate site open space as per table 1 of the Codes.

vii) comply with the siting and design requirements but do not need to meet the rear setbacks requirements of table 1.

Variation. A nil side setback is proposed in lieu of 1.5 metres.


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The revised plan proposes variations to the ‘Deemed to Comply’ requirements

therefore the Shire has to determine if the outbuilding complies with the ‘Design Principle’ (5.4.3 P3) of the Codes which is:

“Outbuildings that do not detract from the streetscape or the visual amenity of residents of neighbouring properties”.

• Applicant Justification (Outbuilding Size and Height)

The applicant advises that despite having an oversized floor area, over height walls and over height ridge the proposed outbuilding complies with the design principles 5.4.3 P3 of the Codes given the following: - The outbuilding does not detract from the streetscape, particularly as it is well

behind and screened / obscured by the forward expressed elements of the dwelling (including proposed carport, patio and side fencing), plus has a ridge height well below that of the house.

- The visual amenity of residents or neighbouring properties is not impacted, as the structure remains fundamentally a structure of modest height, and at a scale commensurate with other outbuildings in the coastal communities of the North West (i.e. where boat ownership, caravan ownership, individual storage needs etc. is greater), and where such oversized / over-height outbuildings are generally accepted, as evidenced in the signed letters of support or no objection from surrounding owners.

• Relevant Decisions on Outbuildings

Each streetscape has different characteristics which need to be taken into account as

part of specific assessments. Council has approved some other outbuildings with roof heights above 4.46 metres –

refer table below (highlighted).

Address Wall Height

Ridge Height

Floor Area Council meeting date

Lot 36 (5) Dirk Place Denham 4 4.6 54m2 February 2017 Lot 182 (4) Fletcher Court, Denham

4.2 4.2 88m2 Delegated authority after general report to Council in May 2015


4 4.611 94m2 Delegated authority after general report to Council in March 2015

Lot 185 (10) Hoult Street, Denham

2.9 April 2015

Lot 154 (7) Sunter Place Denham

3.7 4.2 88.07m2 December 2015

Lot 249 (4) Talbot Street, Denham

3.425 4.232 78m2 June 2015


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Lot 210 (10) Edwards Street, Denham

3.5 4.088 36.3m2 July 2014

Lot 294 (33) Hughes Street, Denham (abuts child care centre and church)

3.6 5 90m2 September 2014

Lot 191 (Strata Lot 2 – 71A) Brockman Street, Denham

2.7 3.571 58.5m2 August 2024

Lot 200 (39) Capewell Drive, Denham (alteration and extension of existing outbuilding)

2.7-2.9 3.504 54m2 February 2024

Lot 264 (Unit 2) Mead Street, Denham

3 4.2 68m2 August 2024


4.5 5.029 54m2 April 2012

Lot 216 (5) Poland Road, Denham

4.1 4.95 80m2 July 2012

Lot 39 (4) Sellenger Heights, Denham

4.2 4.9 89.9m2 Refused February 2018

Lot 39 (4) Sellenger Heights, Denham (Revised plans lodged after refusal issued in February 2018)

3.45 metres to 3.845 metres

3.845 metres

77m2 February 2019

Lot 223 (10) Fry Court Denham 2.6 metres to 2.8

metres.

4.2 129m2 Delegated authority after general report to Council in March 2019

Lot 4 (145) Knight Terrace, Denham

3 metres 4.7 73.73m2 March 2020



29.6m2 is proposed and the existing

outbuilding is 44.4m2.

August 2020

Lot 224 (9) Leeds Court, Denham


96m2 in addition to a

54m2 existing

outbuilding.

September 2020



60m2 December 2020



60m2 December 2020

Lot 105 (9) Oakley Ridge, Denham

3 metres 3.8 metres

72m2 February 2021

Lot 160 (22) Capewell Drive, Denham


56m2 March 2021


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• Building Setbacks (Variation for west elevation)

The Residential Design Codes have ‘deemed to comply ‘ setbacks based on the height and length of walls. The outbuilding complies with the setback requirements with the exception of the west elevation as that wall is proposed to have a nil setback to the boundary shared with adjacent 22 Fry Court, Denham. The proposed nil setback can only be approved by Council if satisfied that the proposal meets the alternative Design Principles below: Clause 5.1.3 P3.1 Design Principle Buildings setback from lot boundaries or adjacent buildings on the same lot so as to: • Reduce impacts of building bulk on adjoining properties. • Provide adequate direct sun and ventilation to the building and open space

on the site and adjoining properties. • Minimise the extent of overlooking and resultant loss of privacy on adjoining

properties. Clause 5.1.3 P3.2 Design Principle Buildings built up to boundaries (other than the street boundary) where this: • Makes more effective use of open space for enhanced privacy for the

occupants or outdoor living areas. • Does not compromise the design principle 5.1.3 P3.1 • Does not have adverse impact on the amenity of the adjoining property.

Town Planning Innovations has no concerns over privacy, ventilation, or overlooking as a result of the proposed outbuilding. The main consideration is the potential visual impact, particularly the impact of the building bulk that the combined west wall height and nil setback may impose.

• Applicant Justification (Boundary wall for western elevation of outbuilding) The applicant is of the view that the proposed western side boundary (parapet) wall of the outbuilding complies with the Design Principles 5.1.3 P3.1 and 3.2 given the following:

- The section of parapet wall makes up a very small section of the overall boundary length behind the primary street setback, thereby presenting minimal total building bulk to the adjoining property.

- The wall height and length maintains acceptable levels of direct sun and ventilation to the building and open space on the adjoining property, notwithstanding that this is a western boundary, not a southern boundary where access to sun and prevailing north-easterly morning breezes may be impacted.

- The parapet wall, which obviously has no opening, presents no overlooking and no resultant loss of privacy on the adjoining property.

- The parapet wall saves internal site space and enables the rear and front of the property to be used as open space, enhancing privacy and outdoor living for the occupants.


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- The wall has no substantive impact on the amenity of the adjoining property as it will be finished in professional besser block finish.

- The parapet wall does not further restrict direct sun to major openings to habitable rooms and outdoor living areas of the adjoining property.

- The wall and overall new house positively contribute to the prevailing or future development context and are in keeping with new and existing development in this streetscape.

- The owners of the lot common to this boundary wall have provided their support and consent in the form of the completed and signed letter enclosed, as they wish to build a similar shed butting up to this wall in the future.

• Consultation

The applicant lodged letters of non objection that they obtained from adjacent and nearby landowners in Fry Court, as part of the application. The Shire sent independent consultation letters to nearby and adjacent landowners.

Advertising closes on the 22 April 2021. At the time of writing this report one objection had been received. Submission by owner of 35A Fry Court Town Planning Innovations

Comment 1a 1b. 1c.

I received a letter from Shire relating to the above development application and I would like to lodge my comments. On 19th March, 2021 the owner of Lot 226 presented me with a pre-written proforma regarding the above application with the request that I read, sign and give back to him. I delayed for 3 days because I held concerns about the application. I rang the Chief Executive Officer and asked some questions. When the owner returned to collect the proforma I explained I did not support the application and would only sign subject to changing the wording to reflect that “I did not give my full support and consent; but if the application was eventually approved by Council, then I would not continue to object.” Reasons for my concerns are:

• The original plans presented in the proforma were difficult to understand given the font size of text (dimensions of proposed buildings) were too small to read.

1a. Noted. 1b. Noted. The Shire sent

independent consultant letters to neighbours to provide opportunity for submissions to be lodged direct to the Shire.

1c. The plans were made available

for viewing at the Shire, and Shire officers are always available to provide advice to neighbours if they have any queries.


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1d. 1e. 1f. 1g.

• The dimensions (area and height) of the proposed outbuilding are excessive; being beyond what should be permitted in a residential area. It should be located in the Industrial Area.

• Fry Court is a quiet, high value residential cul-de-sac with pleasant seascapes. Permitting oversize sheds/outbuildings to be built has the potential to devalue surrounding properties and houses and sets a precedent which is then difficult to reverse.

• The variation to the Residential Design Codes (from 60 m2 to 84 m2 and ridge height to 4.621m2) does not fit into the town plan or streetscape. The oversize/over height shed, will present a large ugly frontage and block any remaining view of the waterfront. This is a very valid concern borne out by Council’s own rules and regulations.

I feel large vehicles, boats and sheds are best located in the industrial area, where there is adequate space and appropriate storage facilities.

1d. Council has to consider the proposed wall height, and the options outlined in the agenda report.

1e. Noted. Council has to consider

any impact on streetscape. If the outbuilding is approved it will set a precedent for future outbuildings in Fry Court. Property values are not a valid planning issue.

1f. As per 1e above. 1g. This is a statement. Council has

to consider any application lodged and assess it against the design principles of the Residential Design Codes.

• OPTIONS AVAILABLE TO COUNCIL – Option 1 : Approve the Outbuilding To approve the outbuilding Council would need to be satisfied that the outbuilding

meets the alternative Design Principle 5.4.3 P3 of the Residential Design Codes and that ‘it does not detract from the streetscape or the visual amenity of residents of neighbouring properties.’

Council would also need to be satisfied that the outbuilding meets the Design

Principles below.


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Clause 5.1.3 P3.1 Design Principle Buildings setback from lot boundaries or adjacent buildings on the same lot so as to: • Reduce impacts of building bulk on adjoining properties. • Provide adequate direct sun and ventilation to the building and open space

on the site and adjoining properties. • Minimise the extent of overlooking and resultant loss of privacy on adjoining

properties. Clause 5.1.3 P3.2 Design Principle Buildings built up to boundaries (other than the street boundary) where this: • Makes more effective use of open space for enhanced privacy for the

occupants or outdoor living areas. • Does not compromise the design principle 5.1.3 P3.1 • Does not have adverse impact on the amenity of the adjoining property.

Option 2 – Refuse the Outbuilding Irrespective of the lack of neighbours’ objections it is the Council’s role to: (a) independently assess and consider whether the outbuilding will have any

negative impact on amenity or streetscape; (b) determine whether the outbuilding meets the Design Principle of the Codes. Council may determine that the outbuilding does not meet the alternative Design

Principle 5.4.3 P3 of the Residential Design Codes if of the view that it will detract from the streetscape or the visual amenity of the western neighbouring property.

Council may also have concerns over the nil west setback and the impacts of the building bulk on adjoining properties. Option 3 – Defer determination of the Outbuilding If Council does not support the proposed outbuilding, then the applicant can be invited

to lodge revised plans with a reduced wall height that better address the alternative Design Principle of the Codes. The Shire can recommend that they revise the plans to further reduce the wall heights and / or provide screening.

The outbuilding is proposed with a skillion roof and the highest wall has been placed

on the common side boundary rather than facing the owners dwelling. Option 3 would give the applicant an opportunity to review the plans submitted, and

consider whether the heights can be reduced if the Shire Council has concerns over visual impact. • State Planning Policy 3.7 – Planning for Bushfire Protection

Under the ‘deemed provisions’ of the Planning and Development (Local Planning

Schemes) Regulations 2015 Council is to have ‘due regard’ to any state planning policy. This essentially means Council has an obligation to give proper, genuine and realistic consideration to the requirements of ‘State Planning Policy 3.7: Planning in Bushfire Prone Areas’.


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Mapping identifying Bushfire Prone Areas is available through the Department of Fire and Emergency Services website.

A Bushfire Attack Level assessment is not required as part of the planning process for lots less than 1100m2. The lot has an area marginally above that at 1119m2. The applicant has lodged a Bushfire Attack Level report that was completed for the existing house in August 2019. The Bushfire Attack Level stated that ‘reliance on the assessment and determination of the Bushfire Attack level contained within the report should not be extend beyond a period of 12 months from the date of issue of the report ‘ (ie 29 August 2020). The report identified that highest Bushfire Attack Level would be 12.5, which is acceptable. Whilst the Bushfire Attack Level report has expired, it is considered that this matter can be adequately addressed as part of the separate Building Permit stage. Council has discretion over whether to require an updated Bushfire Attack Level assessment as part of the planning process.

LEGAL IMPLICATIONS Planning and Development (Local Planning Schemes) Regulations 2015 - Clause 61(1)(d) only exempts outbuildings from the need for planning approval where

no variation to the ‘deemed to comply’ provisions of the Residential Design Codes are proposed.

Clause 67 outlines ‘matters to be considered by Council’ including and not limited to

the aims and provisions of the Scheme, orderly and proper planning, any approved state policy, the compatibility of the development with its setting including to development on adjoining land, amenity, loading, access, traffic and any submissions received on a proposal.

Shire of Shark Bay Local Planning Scheme No 4 – Explained in the body of this report. POLICY IMPLICATIONS There are no policy implications relative to this report. FINANCIAL IMPLICATIONS The Shire pays consultancy fees to Liz Bushby of Town Planning Innovations for planning advice. STRATEGIC IMPLICATIONS Any decision on this application may have implications for other lots in Fry Court in

terms of the height and sizes of outbuildings. RISK MANAGEMENT This is a low risks item to Council. VOTING REQUIREMENTS Simple Majority Required


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SIGNATURES Author L Bushby Chief Executive Officer P Anderson Date of Report 22 April 2021


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14.0 WORKS REPORT 14.1 FIVE (5) YEAR ROAD CAPITAL PLAN 2021/2022 – 2025/2026

RD00029 Author Works Manager Disclosure of Any Interest Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation That the 2021/2022 review of the Five (5) Year Road Capital Plan as attached for the years 2021/2022 through to 2025/2026, within the Shire of Shark Bay, be endorsed. That an amount of $297,245.00, funded solely from Roads to Recovery allocations, be apportioned to Durlacher Street in the Draft 2021/2022 budget to facilitate a reseal program. That an amount of $229,958.00 funded two thirds one third from the Regional Road Group allocations, be apportioned to the Useless Loop Road in the Draft 2021/2022 budget to facilitate a new seal program. That an amount of $90,000.00 funded two thirds one third from the Regional Road Group allocations, be apportioned to Eagle Bluff Road in the Draft 2021/2022 budget to continue new seal program. That an amount of $50,000.00 funded from Councils own sources, be apportioned to the Eagle Bluff Road in the Draft 2021/2022 budget to continue a new seal program.

Background

There is an established Five (5) Year Road Capital Plan for capital works on rural and urban roads within the Shire of Shark Bay.

The Five (5) Year Road Capital Plan proposed road works schedule contains an estimated capital expenditure on roads within the Shire of Shark Bay for the next 5 years.

This plan has been put into place to show the projected years that works will be completed and also the sections of those roads that, at this point in time, have been deemed to be in most need for capital works.


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As road use changes and given the fact that certain events will occur out of our control, the projected years shown in the inserted spread sheet are estimates of the proposed works and time frames involved.

This Road Capital Plan is a living document and needs to be reviewed annually. This will ensure that capital expenditure will be spent in a most productive manner.

The current Roads to Recovery program concludes 2023/2024. Total yearly expenditure is $297,245.00. It is unknown if the current program will continue after 2023/2024.

Comment Regional Road Group

Included in the 2021/2022 Regional Road Group program is the continuing sealing program for the Eagle Bluff Road.

This inclusion came about by analysing traffic numbers and the amount of road damage caused by vehicle use.

The Eagle Bluff Road leads to an important tourist destination and is a highly traversed gravel road. It would be prudent to continue to seal this road to enhance the tourist experience and minimise the maintenance required.

Costings gained from the 2020/2021 tender process for the Eagle Bluff sealing program are definitive. These costs are what administration has based the anticipated costs for the 2021/22 seal program of the Eagle Bluff Road. These costs are attached to the end of this report.

Council would need to include an amount of $30,000.00 in future budgets to facilitate the ongoing seal program in the following years.

Regional Road Group projects also includes the Useless Loop Road.

Council is at this stage alternating between resheeting and vertical realignment programs that allow the seal program to progress on the Useless Loop Road.

The 2021/2022 program for the Useless Loop Road is new seal works between SLK 23.00 to SLK 28.00.

Roads to Recovery The Roads to Recovery program will continue with a termination date of 2023/2024. It is unknown if the program will continue. Total yearly expenditure is $297,245.00. Administration is recommending that the Roads to Recovery project in 2021/2022 be upgrades to Durlacher Street. The envisaged treatment would be the same as Brockman Street. Legal Implications There are no legal implications associated with this report


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Policy Implications There are no policy implications associated with this report Financial Implications The Regional Road Group funding is based on a two thirds one third contribution from the Shire. In the 2021/2022 financial year the indicative total Regional Road Group budget for the Shire of Shark bay will be $319,958.00. The required contribution from Council is one third, this equates to $106,653.00.

Council will need to contribute $50,000.00 from own source funding to continue the Eagle Bluff sealing program.

Roads to Recovery funding does not require any contributions from the Shire. The total spend from Roads to Recovery allocations will be $297,245.00 Strategic Implications Outcome 1.1 1.1.7 Develop and maintain sustainable transport infrastructure. Outcome 1.2 1.2.5 Allocate resources to deliver economic development and population growth. RISK MANAGEMENT There are no risks associated with this report. Voting Requirements Simple Majority Required Signatures Author B Galvin Chief Executive Officer P Anderson Date of Report 16 April 2021


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Shire of Shark Bay

Regional Road Group

From To Type Time By Cost Type Time By Cost Type Time By Cost Type Time By Cost Type Time By Cost

21/22 23.00 28.00 5.00 Seal Work Mar/21 Shire 229,000.00$ 22/23 61.00 66.00 5.00 Resheet July/22 Shire 229,000.00$ 23/24 28.00 33.00 5.00 Sealwork March/24 Shire 229,000.00$ 24/25 66.00 71.00 5.00 Resheet March/25 Shire 229,000.00$ 25/26 0.00 Sealworks March 26 Shire 229,000.00$

Stella Rowley Drive 23/24 0.00 4.30 4.30 Shoulders Nov/23 Shire 90,000.00$

Goulet Bluff Resheet Nov/24 Shire 90,000.00$ Resheet Nov/24 Shire 90,000.00$

20/21 0.00 1.46 1.46 Sealing March/22 Contractors 90,000.00$ Sealing March/23 Contractors 90,000.00$ 20/21 0.00 1.46

Total RRG 319,000.00$ 319,000.00$ 319,000.00$ 319,000.00$ 319,000.00$ RRG 212,666.67$ 212,666.67$ 212,666.67$ 212,666.67$ 212,666.67$

Balance 106,333.33-$ 106,333.33-$ 106,333.33-$ 106,333.33-$ 106,333.33-$

Roads to Recovery

From To Type Time By Cost Type Time By Cost Type Time By Cost Type Time By Cost Type Time By Cost

Durlacher Street 21/22 0.00 0.20 0.20 Reseal March 22 Contractors 297,245.00$ Durlacher Street 22/23 0.20 0.40 0.20 Reseal March 23 Contractors 297,245.00$ Durlacher Street 23/24 0.40 0.60 0.20 Reseal March 24 Contractors 297,245.00$

Total R2R 297,245.00$ 297,245.00$ 297,245.00$ -$ -$ R2R

Grand Total 616,245.00$ 616,245.00$ 616,245.00$ 319,000.00$ 319,000.00$

Useless Loop

Road PlaceYear Amount

Road Year Place Amount

Eagle Bluff road

2021/22

2021/22

2025/26

2025/26

2023/24

2023/24

2022/23

2022/23

2024/25

2024/25


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15.0 TOURISM, RECREATION AND CULTURE REPORT 15.1 MENS SHED AND FUTURE USE OF DAY CARE BUILDING ON HUGHES STREET P4012

AUTHOR Executive Manager Community Development DISCLOSURE OF ANY INTEREST Declaration of Interest: Nature of Interest: Moved Cr Seconded Cr Officer Recommendation That Council request the administration to develop Memorandums of Understanding with individual community groups for use of space, as approved by Council, within the new “Community Hub” at 29 Hughes Street Denham.

BACKGROUND In April 2020 the Shire of Shark Bay applied for to the Community Gaming Trust for a grant to build a purpose-designed Mens Shed. The grant application was successful and in November 2020 the Shire signed a funding agreement for $110,287. The grant was to cover the cost of the construction, transport and on-site installation of a Shed, and included a condition that the Shed be part of a “Community Hub”. This Hub was to be created by co-locating the Shed close to the Day Care building on Hughes Street and, once the Day Care service had moved to the new facility at Francis Street, offering use of the vacated building to local community groups. Consistent with those grant conditions, discussions are now underway with community groups (eg War on Waste and Playgroup) about using space within the soon to be vacated Day Care building.

COMMENT Originally it was envisioned that the Mens Shed, who would have a significant presence at the Community Hib site, would enter into a Memorandum of Understanding with the Shire to oversee and manage all the community usage at the Hub. Consultation has been held with the Mens Shed and unfortunately, at the time of writing this report, the Shed has become temporarily unconstitutional, due to low member numbers so this is not a recommended course of action. In order to meet the grant conditions, and to offer space to community groups it is suggested that the Shire instead enter into individual Memorandums with each group wishing to utilise space within the Hub.


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The Memorandums would set out what physical area each group could use, both exclusively and jointly, as well as how running costs such as electricity and water would be divided between the groups. It is suggested these Memorandums be revisited in December 2022 to see if any changes to the Terms are required. LEGAL IMPLICATIONS The grant agreement with the Gaming Community Trust requires the establishment of a Community Hub with the Mens Shed and at least one other community group within 12 months. POLICY IMPLICATIONS There are no policy implications FINANCIAL IMPLICATIONS This is a retrospective grant so grant conditions must be met before the grant monies are paid to the Shire.

STRATEGIC IMPLICATIONS Social Objective: A safe, welcoming and inclusive community. 5.1 Support provision of essential community services and facilities 5.2 Support inclusion, involvement and wellbeing

RISK MANAGEMENT This is a low risk item VOTING REQUIREMENTS Simple Majority Required SIGNATURES Executive Manager Community Development D Wilkes Chief Executive Officer P Anderson Date of Report 15 April 2021


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16.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

17.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

18.0 MATTERS BEHIND CLOSED DOORS

19.0 DATE AND TIME OF NEXT MEETING The next Ordinary meeting of the Shark Bay Shire Council will be held on the 26 May 2021, commencing at 3.00 pm.

20.0 CLOSURE OF MEETING When there is no further business the President will close the Ordinary Council meeting.

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