shire of carnarvon agenda papers ordinary meeting of council ...

SHIRE OF CARNARVON

AGENDA PAPERS

ORDINARY MEETING OF

COUNCIL

TUESDAY 22ND NOVEMBER

2016

Council Chambers, Francis Street CARNARVON, West Australia Phone: (08) 9941 0000 Fax: ((08) 9941 1099 Website – www.carnarvon.wa.gov.au

NOTICE OF MEETING

Notice is hereby given

Shire of Carnarvon

Ordinary Council Meeting

will be held

on Tuesday 22 November 2016

in the Shire Council Chambers,

Stuart Street Carnarvon, commencing at 8.30am

Ian D’Arcy CHIEF EXECUTIVE OFFICER

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

AGENDA

1.0 ATTENDANCES , APOLOGIES & APPLICATIONS FOR LEAVE OF ABSENCE

(The Local Government Act 1995 Section 2.25 provides that a Council may, by resolution, grant leave of absence to a member

for Ordinary Council Meetings. The leave cannot be granted retrospectively and an apology for non-attendance at a meeting is

not an application for leave of absence.)

2.0 PUBLIC AND ELECTED MEMBER QUESTION TIME

(In accordance with Section 5.24 of the Local Government Act 1995, a 15 minute public question time is made available to allow

members of the public the opportunity of questioning Council on matters concerning them. All questions are to be provided on

the Public Question Time Submission Form.)

3.0 DECLARATIONS OF INTEREST

(Councillors and Staff are reminded of the requirements of Section 5.65 of the Local Government Act 1995, to disclose any

interest during the meeting or when the matter is to be discussed.)

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

5.0 CONFIRMATION OF MINUTES 5.1 Minutes of Ordinary Meeting of Council held on 25th October 2016 6.0 PRESENTATIONS, PETITIONS AND MEMORIALS

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION

8.0 DEPARTMENTAL REPORTS 8.1 GOVERNANCE 8.1.1 Actions Performed Under Delegated Authority ............................................................. 5 8.1.2 2017 Ordinary Meeting of Council and Audit Committee Meetings – Schedule of Dates, Times and Venues ........................................................................................................ 12 8.1.3 2017 Elected Member and Staff Christmas Function ................................................... 15 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment October 2016 ........................................................................... 17 8.2.2 Financial Activity Statement – 31 October 2016 .......................................................... 27 8.2.3 Investments as at 31 October 2016 ............................................................................. 57 8.2.4 Extension of Sub Licence with Geraldton Fuel – Temporary Facility Coral Bay ............ 60 8.2.5 Award of Consultant RFQ 05/2016 – State CCTV Infrastructure .................................. 87 8.2.6 RFT 03/2016 – Provision of Electrical Services ............................................................. 90 8.3 DEVELOPMENT SERVICES 8.3.1 DA – Holiday House 26 Freeman Street, Kingsford ...................................................... 92 8.3.2 DA – Short Stay Accommodation – Lot 10 Johnston Street, Carnarvon ....................... 99 8.3.3 DA – Motor Vehicle Wash at Lot 1042 NWCH, Carnarvon ......................................... 112 8.3.4 DA – Carnarvon Race Club Renovations Lot 566 Cornish Street, Massey Bay ............ 134

8.3.5 Brockman Park Aging in Place Structure Plan – Outcomes Report ............................ 144 8.3.6 Department Child Protection – Request to Waive Aquatic Centre Admission Fees ... 251 8.3.7 Reallocation of CLGF Grant Funding – Carnarvon Aquatic Centre ............................. 254 8.4 INFRASTRUCTURE SERVICES No Report 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL 11.0 DATE OF NEXT MEETING 11.1 Next meeting of Council will be held on Tuesday 20th December 2016 commencing at 8.30am. 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC

13.0 CLOSURE

8.1.1 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTHS OF OCTOBER/NOVEMBER 2016 File No: AO3403 Date of Meeting: 22 November 2016 Location/Address: 3 Francis Street, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To report back to Council actions performed under delegated authority for the months October/November 2016. Description of Proposal: Refer above. Background: To increase transparency this report has been prepared for Council and includes all actions performed under delegated authority for –

- Development Approvals issued - Building Permits issued; - Health Approvals issued; - One off delegations to the Chief Executive Officer; - Affixing of Common Seal

Consultation: Nil Statutory Environment: Local Government Act 1995 - Section 9.49A Planning & Development Act 2005 – Part 10 Div. 2 TPS No. 10 – Section 2.4 Shire of Carnarvon Local Government Act Local Laws S.29 Health Act 1911 – S.107; Health Act 1911, Part VI Health (Public Buildings) Regulations 1992 Relevant Plans and Policy: Nil Financial Implications: There are no financial implications. Risk Assessment: Reporting requirement only.

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: The following tables outline the action performed within the organisation relative to delegated authority for the months October/November 2016 and are submitted to Council for information.

COMMON SEAL

Date Affixed Agreement Details

10.11.16 WA Treasury Corporation – Lending Agreement

10.11.16 Reconciliation Plan 2016

10.11.16 Licence to Occupy Land – Lic 07588/1896

10.11.16 Consultancy Agreement – Avantgarde Technologies – CCTV

10.11.16 Consultancy Agreement – Neverending Designs – Art Mural

10.11.16 Consultancy Agreement – Survey & Level 2 Fauna Survey – Foodbowl

15.11.16 Consultancy Agreement – Carnarvon Open Space Strategy – Land Insights

16.11.16 Agreement – Design & Construction In-situ Foamed Bitumen – Airport

BUILDING

Application No. Owners Name Lot & Street Type of Building Work

B16/211 BROADCAST AUSTRALIA PTY LTD LOT 256 NORTH WEST COASTAL HWY BROWN RANGE

70M TALL MAST WITH ANTENNAS FOR TELEVISION & RADIO SERVICES

B16/216 ANDREW & MATIJA & VINKO & IVAN MARK DURMANICH

LOT 40 NORTH RIVER RD NORTH PLANTATIONS

FARM BUILDING

B16/219 GOVERNMENT REGIONAL OFFICER HOUSING

LOT 16 WILLESEE ST MORGANTOWN

FENCE

B16/221 WILLIAM FRANCIS BROGAN SITE 14 – 1, 2, 52 ROBINSON ST CORAL BAY

HARD ANNEXE


LOT 318 MASLEN ST BROCKMAN

FENCE

B16/223 DEPARTMENT FOR HOUSING LOT 1097 CAREY STREET SOUTH CARNARVON

FENCE

B16/224 DEANE FRANCIS WIGGIN LOT 141 NORTH WEST COASTAL HWY SOUTH PLANTATIONS

CARETAKER HOUSE EXTENSION - 3 BEDROOM & BATHROOM

B16/225 DAMPIER SALT LIMITED LOT 8 RICHARDS ST BROCKMAN

PATIO

B16/227 MENAH PTY LTD LOT 21 NORTH WEST COASTAL HWY BROWN RANGE

TROPICAL ROOF & CARPORT

B16/228 DEPARTMENT FOR HOUSING 1123 HORTON PL SOUTH CARNARVON

FENCE

B16/230 GATEPOST HOLDINGS PTY LTD LOT 801 JAAGA COVE BROCKMAN

RETAINING WALL & BOUNDARY FENCE

B16/231 JUICK INVESTMENTS PTY LTD LOT 802 JAAGA COVE BROCKMAN

RETAINING WALL

B16/232 MICHAEL PAUL & PETA PATRICIA BROWN

LOT 16 CRAGGS CRT BROWN RANGE

FENCE


LOT 214 FOSS CRES BROCKMAN

FENCE

B16/235 DEPARTMENT FOR HOUSING LOT 159 CARROLL WAY MORGANTOWN

RE SHEET ROOF & STRUCTURAL TIE DOWNS

B16/237 BRADLEY GRAEME & TRUDY ANN COX

LOT 11 DAVID BRAND DR BROCKMAN

FENCE

B16/238 DEPARTMENT FOR HOUSING LOT 114 GASCOYNE RD EAST CARNARVON

FENCE & GATES

B16/239 MICHELLE KEARNEY LOT 21 WILLIAM STREET EAST CARNARVON

SHED

B16/240 DEPARTMENT FOR HOUSING LOT 861 BECKETT ST SOUTH CARNARVON

DEMOLITION OF DWELLING

B16/241 DEPARTMENT FOR HOUSING LOT 1130 KILLICOAT ST SOUTH CARNARVON


B16/242 DEPARTMENT FOR HOUSING LOT 1128 YOUNG ST SOUTH CARNARVON


B16/243 MARK AARON GLOVER LOT 92 MORGAN WAY MORGANTOWN

PATIO

PLANNING

Planning and Development Act (Local Planning Schemes) Regulations 2015 Schedule 2 Clause 68 Applications to use/develop land

File Ref:

Application Ref:

Subject Land Purpose Applicant/ Proponent

Date Granted

A3510 P21/16 Lot 7 on D80237 24 Margaret Row East Carnarvon

Ground mounted solar panels and windbreak/cover over horticultural area

Alan Hobbs 04/10/2016

A1495 P75/16 Lot 21 on P105565 1042 North West Coastal Hwy Brown Range.

Carport (Tropical Roof) Menah P/L T/A Capricorn Holiday Park

04/10/2016

A3635 P78/16 Lot 802 on P55249 21 Jaaga Cove Brockman

Retaining wall and boundary fence

Nicholas Rumenos 12/10/2016

A1651 P81/16 Lot 21 on 694 South River Road South Plantations

Single dwelling on plantation

Van Ngoi Huynh/K Pinner

28/10/2016

FOOD FOOD ACT 2008

Date of decision

Decision Ref.

Decision details Applicant Other affected person(s)

9-Sep-16

HFO16/009

Amendment of food business registration, home-based food preparation and market stall, Serious Bean, 711 North River Rd

Rochelle and Paul Shain

13-Sep-16

HFO16/010

Food business registration - Pub/tavern - Gascoyne Hotel, 55-57 Olivia Tce, Carnarvon

Marie Lancaster

16-Sep-16

HOF16/011

New food business registration - Temporary food stall - Gascoyne Food Council

Gascoyne Food Council Inc

ON-SITE WASTEWATER MANAGEMENT HEALTH ACT 1911, S.107 HEALTH (APPARATUS FOR TREATMENT OF SEWAGE AND DISPOSAL OF EFFLUENT AND LIQUID WASTE) REGULATIONS 1974

Date of decision

Decision Ref.


06-09-16 HOS16/005 Approval to interfere 8 William St

04-10-16

HOS16/006

Approval to interfere

1745 North West Coastal Highway

HOS16/007

10-11-16

Approval to interfere 2 Horton Place

CARAVAN PARKS AND CAMP GROUNDS CARAVAN PARKS AND CAMP GROUNDS ACT 1995

Date of decision

Decision Ref.


04-10-16

HCP16/014

Approval to construct a carport or pergola in a facility (R.39(1)(c))

Capricorn Holiday Park

STATUS REPORT

MINUTE

REF DETAIL RESPONSIBLE

OFFICER STATUS ANTICIPATED

COMPLETION DATE

23/7/15 Request for Upgrading an Existing Restricted Access Route (RAV)

TBA Policy to be prepared pending recruitment of Exec. Manager Infrastructure

November 2016

26/11/15 27/11/15

Proposed Engagement – Work for the Dole Program

Ian D’Arcy Contract still to be executed. January 2017

5/12/15 HMAS Sydney Memorial - Fascine

Ian D’Arcy Dannielle Hill

Refer to Agenda Item 8.1.2 Completed

4-6/2/16 Approval and Implementation of Blowholes Management Plan

Ian D’Arcy Motion of Council to withdraw from managing reserves pending consideration by the Minister for Lands. Dialog ongoing between the Department of Lands and Shire Administration. Pending outcome of SAT hearing regarding demolition of shacks.

November 2016

7/2/16 Community Bus & Luggage Trailer

Dannielle Hill To be purchased later in 2016. December 2016

24/3/16 Brockman Park Structure Plan Marius Shepherd

Outcomes report item on November Council meeting; draft Structure plan received.

May 2017

5/4/16 Regional Waste Infrastructure Project

Ian D’Arcy Planning underway to roll out project

December 2016

18/4/16 Gascoyne Food Bowl – Submissions on District Structure Plan

Marius Shepherd

WAPC requires modifications including bushfire hazard level assessment.

November 2016

21/4/16 Partial Closure Bush Bay New Beach Roads

Marius Shepherd

Awaiting further correspondence from Department of Lands.

November 2016

23/4/16 Lease Area – Coral Bay Progress Association – Lot 502 Sanctuary Road

Marius Shepherd

Licencing issues resolved. Item on November Council meeting.

November 2016

5-6/5/16 Proposed Carnarvon Town Entry Statements

Ian D’Arcy All approvals obtained – installation scheduled October 2016 - statements to be installed commencing 20 November 2016

December 2016

9-10/5/16 Reallocation of CLGF Funding – From Civic Centre to Aquatic Centre and Photovoltaic systems installed to Shire buildings

Ian D’Arcy Mark Chadwick

Funding variation granted by DRD – Works progressing on Aquatic Centre refurbishment - photovoltaic systems for Shire buildings not feasible – further variation required to funding. Council item 25 October 2016

Ongoing

15/5/16 Baden Powell Hall – Request for New Lease

Carolien Claassens

Draft lease prepared – waiting for approval of draft by Scouts WA and Girl Guides WA

December 2016

25/6/16 Local Planning Strategy Adoption Marius Shepherd

Modifications received from WAPC, finalising text and map modifications.

November 2016

26-27/6/16

Gascoyne Food Bowling Scheme Amendments

Robert Pringle Awaiting WAPC decision. January 2017

32/6/16 Tourism WA Sustainability Grant Program Submission – Visitor Centre

Mark Chadwick Application successful – Begin planning for project implementation

16/17 Financial Year

3/7/16 Renaming HMAS Sydney Drive to Carnarvon Road

Ian D’Arcy Dannielle Hill

Request sent to Geographic Names Committee following no adverse objection to the proposal.

December 2016

7/7/16 Carnarvon Yacht Club – Request to Connect to Artesian Water

Ian D’Arcy Kelly D’Arcy

Yacht Club advised of approval. MOU drafted and sent to Yacht Club for consideration

Completed

12/7/16 Rate Payment Incentive Prize John Nuttall To be run after budget adopted

Completed

13/7/16 Lotterywest Grant Application – Rotary Park

John Nuttall Currently being prepared December 2016

18/7/16 Pedestrian Access Way Closure – Lot 302 Wheelock Way

Robert Pringle Seeking quotations for barriers.

December 2016

SCM 1/8/16

Development Application – Gascoyne Memorial Foundation

Robert Pringle Preliminary discussion ongoing with regards to access agreement.

November 2016

10/8/16 Proposed Lease Carnarvon Toy Library

Kelly D’Arcy / Carolien Claassens

Proposed lease refused by Council (FC 10/8/16). Alternative locations for housing being invested

December 2016

16/8/16 Proposed District Water Management Strategy LPS 13

Robert Pringle Inception held 2/11/2016. Draft Objectives provided to Steering Group.

October 2017

17/8/16 Proposed Civic Precinct Revitalisation Project Brief

Robert Pringle Key stakeholders now engaged during drafting of outcomes report.

October 2017

20/8/16 POS Strategy Project Brief Helen Karageorgiou

Inception meeting held 13/11/2016.

October 2017

22/8/16 Budget Variation – Time Sensitive Level 2 Flora & Fauna Study – Gascoyne Food Bowl

Robert Pringle Project underway. December 2016

11/9/16 Endorsement C’Von Community College Car Park

Robert Pringle Negotiating Agreement November 2016

12/9/16 DA – Yacht Club Ablution Block, Pump House and Water Tank

Robert Pringle Notice of Determination sent Completed

13/9/16 DA – 70m Guyed Mast Structure and Fencing

Robert Pringle Notice of Determination sent Completed

16/9/16 Proposed Waste Local Law 2016 Mark Chadwick Notice published in WA and Local Newspaper, submission period 42 days closes on 28 November 2016.

December 2016

3/10/16 2016 Xmas/New Year Stand Down

Dannielle Staff have been advised – advertising of period to be placed in local paper and electronic media

December 2016

4/10/16 RGS Grant Application – Babbage and Whitlock Islands Structure Plan & Study

Ian Pending announcement of successful applications by Minister for Regional Development

December 2016

5/10/16 Shire of Carnarvon Customer Service Charter – Revised

Dannielle Revised Charter placed on Electronic Media & copies circulated to staff and Elected Members

Completed

6/10/16 Draft Gascoyne Regional Aviation Strategy

Ian D’Arcy Correspondence sent to GDC Completed

11/10/16 WA Treasury Corporation – Lending Agreement

John Nuttall Agreement Signed Completed

12/10/16 Public Art – Mural Design John Nuttall Design completed February 2017

13/10/16 Heritage Group – Community Growth Fund Application

John Nuttall Awaiting report January 2017

14/10/16 Local Government Property & Public Places Local Law

Mark Chadwick

15/10/16 Coral Bay Infrastructure Development Funding

Marius Shepherd

Awaiting funding determination

December 2016

Application

16/10/16 Strata Management Statement – Lot 50 Coral Bay

Marius Shepherd

Final Management Statement received; conditions to be cleared.

November 2016

18/10/16 DA – Carnarvon Christian School Marius Shepherd

Determination Notice issued; awaiting building permit application inclusive of BAL assessment et al.

February 2016

19/10/16 Consultancy – District Water Management Strategy and Carnarvon Open Space Strategy

Robert Pringle Consultants appointed and projects underway.

Completed

21/10/16 Revised Asset Management Policy

Will Taylor Gloria Quinn

Adopted by Council on 25/10/16

Completed

22/10/16 Harbour Road Upgrade – Funding Acceptance

Ian D’Arcy Funding acceptance document sent to the Federal Government – Awaiting funding agreement

Completed

OFFICER’S RECOMMENDATION That Council accept the Status Meeting Report and reports outlining the actions performed under delegated authority for the months October/November 2016.

8.1.2 2017 ORDINARY MEETINGS OF COUNCIL AND AUDIT COMMITTEE MEETINGS – SCHEDULE OF DATES, TIMES AND VENUES

File No: 1B0202 Date of Meeting: 22 November 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Dannielle Hill, Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: This report is to seek Council approval for the Shire of Carnarvon Ordinary Council Meeting dates for the 2017 calendar year. Description of Proposal: As above. Background: As a requirement under the Local Government Administration Regulations 1996, Council is required to set its Ordinary and Committee meeting dates for the upcoming calendar year and accordingly provide local public notice to this effect. Furthermore, Council “Policy E017 - Monthly Ordinary Council Meetings, Briefing Sessions and Corporate Information Sessions”, also states that Ordinary Meetings of Council are to be held on the fourth Tuesday of each month, with at least two Ordinary Meetings of Council to be held in Coral Bay, and the date and time to be determined by Council. It should also be noted that with Christmas falling close to the scheduled fourth Tuesday in December, it has been normal practice to bring this meeting forward by one week. Accordingly, the following is a proposed schedule of dates and times for the 2016 Ordinary Meetings of Council, incorporating the suggested changes as previously mentioned, for Council’s consideration –

Council Ordinary Meeting Dates, Times and Venues 2017

Date Time Venue

Tuesday 24th January 2017 8.30am Council Chambers

Tuesday 28th February 2017 8.30am Council Chambers

Tuesday 28th March 2017 8.30am Council Chambers

Wednesday 26th April 2017 8.30am Council Chambers

Tuesday 23rd May 2017 10.30am Coral Bay Tavern

Tuesday 27th June 2017 8.30am Council Chambers

Tuesday 25th July 2017 8.30am Council Chambers

Tuesday 22nd August 2017 8.30am Council Chambers

Tuesday 26th September 2017 10.30am Coral Bay Tavern

Tuesday 24th October 2017 8.30am Council Chambers

Tuesday 28th November 2017 8.30am Council Chambers

Tuesday 19th December 2017 8.30am Council Chambers

Audit Committee

Date Time Venue

Tuesday 14th February 2017 1.30pm Council Chambers

Tuesday 9th May 2017 1.30pm Council Chambers

Tuesday 8th August 2017 1.30pm Council Chambers

Tuesday 14th November 2017 1.30pm Council Chambers

Consultation: Nil Statutory Environment: Pursuant to the Local Government Administration Regulations, 1996 an extract outlining the relevant regulation 12 is provided below: (1) At least once each year a local government is to give local public notice of the dates on which, and

the time and place at which —

(a) the ordinary council meetings; and (b) the committee meetings that are required under the Act to be open to members of the

public or that are proposed to be open to members of the public, are to be held in the next 12 months.

(2) A local government is to give local public notice of any change to the date, time or place of a

meeting referred to in sub regulation (1). Relevant Plans and Policy: This item relates to Council “Policy E017 - Monthly Ordinary Council Meetings, Briefing Sessions and Corporate Information Sessions” and aligns with this document. Financial Implications: The proposed meeting schedule that may include an optional overnight stay in Coral Bay which is accommodated in the current year budget. Risk Assessment: There is no perceived risk by endorsing the recommended scheduled Ordinary Meeting Council dates for the 2017 calendar year, other than the Council would be in breach of the legislation if was not to do so. Community & Strategic Objectives:


5.2.1 Maintain a high standard of corporate planning and reporting.

Outcome 5.3 Improved business performance and quality of service delivery.

5.3.1 Monitor and review business processes, structures and policies to improve performance and service delivery.

Comment: In consideration of the proposed meeting dates, the May and September 2017 Ordinary Meetings have been tagged for Coral Bay to reflect an increased presence by the Shire, and greater representation for this part of the community. With Council in agreeance to the proposed scheduled dates for the Ordinary Meetings for the 2017 calendar year, local public notice will need to be given in the local newspaper, Shire of Carnarvon website and Shire public notice boards. OFFICER’S RECOMMENDATION That Council in accordance with Regulation 12 of the Local Government Administration Regulations, 1996:

1. Endorse the following Ordinary Council Meeting and Audit Committee Meeting dates, times and venues for the 2017 calendar year -

Council Ordinary Meeting Dates, Times and Venues 2017

Date Time Venue

Tuesday 24th January 2017 8.30am Council Chambers

Tuesday 28th February 2017 8.30am Council Chambers

Tuesday 28th March 2017 8.30am Council Chambers

Wednesday 26th April 2017 8.30am Council Chambers

Tuesday 23rd May 2017 10.30am Coral Bay Tavern

Tuesday 27th June 2017 8.30am Council Chambers

Tuesday 25th July 2017 8.30am Council Chambers

Tuesday 22nd August 2017 8.30am Council Chambers

Tuesday 26th September 2017 10.30am Coral Bay Tavern

Tuesday 24th October 2017 8.30am Council Chambers

Tuesday 28th November 2017 8.30am Council Chambers

Tuesday 19th December 2017 8.30am Council Chambers

Audit Committee

Date Time Venue

Tuesday 14th February 2017 1.30pm Council Chambers

Tuesday 9th May 2017 1.30pm Council Chambers

Tuesday 8th August 2017 1.30pm Council Chambers

Tuesday 14th November 2017 1.30pm Council Chambers

2. Give local public notice advising of the meeting dates and times for the 2016 Ordinary Meetings of Council and Audit Committee Meetings.

8.1.3 2017 ELECTED MEMBER AND STAFF CHRISTMAS FUNCTION File No: 2C0101 Date of Meeting: 22nd November 2016 Location/Address: - Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Dannielle Hill, Senior Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: This Item seeks Council’s approval to conduct an Elected Member and Staff Christmas Function in recognition of 2016. Description of Proposal: This proposal is to hold the annual Christmas party, including catered food on Saturday 3rd December 2016. Background: Traditionally, the Council holds a Christmas Party each year in recognition of the organization’s efforts, and afford opportunity for the Elected Members and the Executive Staff to express their appreciation to the other employees for their contribution throughout the year. Last year the event was held at the Carnarvon One Mile Jetty Heritage Precinct for Elected Members, Staff and immediate family members only. This proved a great success with the majority of Elected Members and staff attending and enjoying the evening. With this in mind, it is proposed that a similar event again be held this year with a venue to be determined by Council. Consultation: Nil Statutory Environment: Nil Relevant Plans and Policy: Shire of Carnarvon Policy E013 – Christmas Function - refer to Comment Section below. Financial Implications: This proposal is accommodated within the current 2016/2017 financial budget - Refreshment allocation for the pending Christmas Party. On estimate it is expected the function will cost approx. $3,000 that includes food and drinks for approximately 85 people based on previous functions. Risk Assessment: There is no apparent risk in regard to the holding of a Christmas Function for Elected Members and Staff. Community & Strategic Objectives: Nil Comment: As in recent years it is proposed that a combined Elected Member/Staff Christmas function be held at the discretion of Council and in accordance with Policy E013 – Christmas Function, which states –

1.0 Council shall provide one annual Christmas function to cater for Elected Members, all staff and family members.

2.0 The function date and venue shall be determined by a resolution of Council at least one month out from the date of the function.

3.0 The format of the function shall be as determined by Council and where possible, rotated across different venues.

Albeit that Point 2.0 above states that this matter is to be determined at least one month prior to the proposed function being held, due to some staff being on leave and other pressing issues taking up considerable staff time, this matter is now only being brought to Council for consideration. While there are a number of venues that can be considered, including once again, the One Mile Jetty Historical Interpretive Centre, the Carnarvon Yacht Club or the Carnarvon Motel (previously Fascine Lodge), the Festival Grounds Premier Oval would appear from a staff perspective to be a practical venue, as it offers an ideal setting, high standard of facilities and grassed area for children. This aligns with Council Policy Point 3.0 above that suggests a rotation of venues. Catering for the function will be provided at a minimal cost, and as this is a Council venue, there will be no hire charge involved. OFFICER’S RECOMMENDATION That Council endorse an Elected Member/Staff Christmas function (Including immediate families) on Saturday 3rd December 2016 commencing at 5.30pm, at the Festival Grounds Premier Oval.

8.2.1 ACCOUNTS FOR PAYMENT OCTOBER 2016 File No: 2F0504 Date of Meeting: 22nd November 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Genevieve Burnett, Relief Creditors Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996. Description of Proposal: N/A Background: Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund. Consultation: Nil Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13 Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2016/17 Budget. Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made. Community & Strategic Objectives:


Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Comment: Accounts paid to 31st October 2016 are listed at Schedule No. 8.2.1 (a) OFFICER’S RECOMMENDATION That Council a) Receive the list of payments totalling $1,344,328.26 as presented for the month of October 2016

incorporating.

BD1639 To BD1645 Bank Direct $ 57,380.75

46296 To 46318 Muni $ 61,096.07

7256 To 7258 Trust $ 2,222.47

EFT20110 To EFT20376 Muni $ 1,223,628.97

Totalling $1,334,328.26 be endorsed by Council.

b) Note Sundry Creditors as at 31st October 2016 totalling $ 519,236.55

List of accounts submitted to the Full Council Meeting 22nd NOV 2016for confirmation in respect to accounts already paid.

VOUCHER NUMBER

DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT

962 03/10/2016 BPay - BPAY FEES BPAY FEES 185.15962 03/10/2016 WESTNETAIR - AIRPORT WESTNET ACCOUNT AIRPORT WESTNET ACCOUNT 12.95962 03/10/2016 WESTNETDEP - DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 11.00962 03/10/2016 WESTNETSOC - SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 11.00962 03/10/2016 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 29.00962 03/10/2016 WESTNETYOU - YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 164.90962 03/10/2016 MERCHSHIRE - MERCHANT FEES SHIRE MERCHANT FEES SHIRE 1,002.71962 03/10/2016 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 255.63962 06/10/2016 transactiv - ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 270.09963 04/10/2016 WESTNETCIV - CIVIC CENTRE WESTNET ACCOUNT CIVIC CENTRE WESTNET ACCOUNT 49.95DD32780.1 05/10/2016 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 14,983.48DD32780.2 05/10/2016 SUNSUPER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 338.74DD32780.3 05/10/2016 ASTERON SUPERANNUATION CONTRIBUTIONS 158.36DD32780.4 05/10/2016 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 306.44DD32780.5 05/10/2016 CBUS INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS 174.41DD32780.6 05/10/2016 ASGARD EMPLOYEE SUPER SUPERANNUATION CONTRIBUTIONS 91.94DD32780.7 05/10/2016 AMP FLEXIBLE LIFETIME SUPER SUPERANNUATION CONTRIBUTIONS 423.37DD32780.8 05/10/2016 MLC MASTERKEY SUPER FUNDAMENTALS SUPERANNUATION CONTRIBUTIONS 204.98DD32780.9 05/10/2016 LEGAL SUPER SUPERANNUATION CONTRIBUTIONS 431.23DD32863.1 19/10/2016 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 14,710.51DD32863.2 19/10/2016 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 164.96DD32863.3 19/10/2016 SUNSUPER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 338.74DD32863.4 19/10/2016 ASTERON SUPERANNUATION CONTRIBUTIONS 158.36DD32863.5 19/10/2016 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 306.44DD32863.6 19/10/2016 CBUS INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS 140.71DD32863.7 19/10/2016 ASGARD EMPLOYEE SUPER SUPERANNUATION CONTRIBUTIONS 91.94DD32863.8 19/10/2016 AMP FLEXIBLE LIFETIME SUPER SUPERANNUATION CONTRIBUTIONS 423.37DD32863.9 19/10/2016 MLC MASTERKEY SUPER FUNDAMENTALS SUPERANNUATION CONTRIBUTIONS 204.98DD32780.10 05/10/2016 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,580.70DD32780.11 05/10/2016 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 369.74DD32780.12 05/10/2016 B.T. BUSINESS SUPER SUPERANNUATION CONTRIBUTIONS 506.07DD32780.13 05/10/2016 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 334.46DD32780.14 05/10/2016 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 291.19DD32780.15 05/10/2016 ONE ANSWER FRONTIER PERSONAL SUPER SUPERANNUATION CONTRIBUTIONS 616.04DD32780.16 05/10/2016 CARESUPER SUPERANNUATION CONTRIBUTIONS 255.75DD32780.17 05/10/2016 ANZ STAFF SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 201.04DD32780.18 05/10/2016 STATEWIDE SUPERANNUATION TRUST SUPERANNUATION CONTRIBUTIONS 179.41DD32780.19 05/10/2016 HOST PLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 67.05DD32780.20 05/10/2016 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 171.94DD32780.21 05/10/2016 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 704.55DD32780.22 05/10/2016 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 657.19DD32780.23 05/10/2016 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1,145.14

Schedule 8.2.1 (a)

SHIRE OF CARNARVONLOCAL GOVERNMENT ACT 1995

VOUCHER NUMBER


DD32780.24 05/10/2016 MEDIA SUPER SUPERANNUATION CONTRIBUTIONS 268.20DD32780.25 05/10/2016 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 235.66DD32863.10 19/10/2016 FUTURE SUPER SUPERANNUATION CONTRIBUTIONS 50.46DD32863.11 19/10/2016 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 369.64DD32863.12 19/10/2016 LEGAL SUPER SUPERANNUATION CONTRIBUTIONS 431.23DD32863.13 19/10/2016 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,617.29DD32863.14 19/10/2016 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 353.55DD32863.15 19/10/2016 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 291.19DD32863.16 19/10/2016 ONE ANSWER FRONTIER PERSONAL SUPER SUPERANNUATION CONTRIBUTIONS 616.04DD32863.17 19/10/2016 CARESUPER SUPERANNUATION CONTRIBUTIONS 255.75DD32863.18 19/10/2016 ANZ STAFF SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 201.04DD32863.19 19/10/2016 STATEWIDE SUPERANNUATION TRUST SUPERANNUATION CONTRIBUTIONS 179.41DD32863.20 19/10/2016 HOST PLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 20.95DD32863.21 19/10/2016 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 152.82DD32863.22 19/10/2016 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 698.80DD32863.23 19/10/2016 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 657.19DD32863.24 19/10/2016 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1,309.11DD32863.25 19/10/2016 MEDIA SUPER SUPERANNUATION CONTRIBUTIONS 268.20DD32863.26 19/10/2016 PLUM SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 87.011639 14/10/2016 ALLEASING FINANCE SWEEPER LEASE ON MACDONALD JOHNSTON: RT655 18,140.101640 21/10/2016 ANZ BANK LIMITED CORPORATE CREDIT CARD PAYMENT- REFER TO SCHEDULE 8.2.1 (b) FOR DETAILS 10,515.211641 18/10/2016 SG FLEET AUSTRALIA PTY LTD OCTOBER 2016 FLEET LEASE PAYMENT 23,197.871642 21/10/2016 EASIFLEET NOVATED VEHICLE LEASE 1,232.121643 06/10/2016 EASIFLEET NOVATED VEHICLE LEASE 1,232.121644 31/10/2016 EASIFLEET NOVATED VEHICLE LEASE 1,232.121645 31/10/2016 TOYOTA FLEET MANAGEMENT FLEET LEASE - OCTOBER 2016 1,831.217256 25/10/2016 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR SEPTEMBER 2016 223.007257 25/10/2016 BUILDING COMMISSION BSL COLLECTIONS FOR SEPTEMBER 2016 1,337.967258 25/10/2016 SHIRE OF CARNARVON MUNICIPAL FUND PAYMENT OF LANDING FEES INVOICE 661.51EFT20110 07/10/2016 ABC FOUNDATION LTD YOUTH OUTREACH ON COUNRTY RANGER FOR LIFE PROGRAM AND ACCOMMODATION 7,500.00EFT20111 07/10/2016 ALAN SURGENER REIMBURUSEMENT FOR PURCHASE OF CIVIC CENTRE EXPENSES 52.00EFT20112 07/10/2016 AMCAL CHEMIST CARNARVON SUNSCREEN 95.70EFT20113 07/10/2016 ART ON THE MOVE EXHIBITION FEE - A YEAR IN THE MAKING 2,200.00EFT20114 07/10/2016 AUSTRALIAN SAFETY ENGINEERS WA TESTING OF BREATHING APPARATUS EQUIPMENT 182.12EFT20115 07/10/2016 BAYVIEW CORAL BAY CARNARVON VISITORS CENTRE ACCOMMODATION BOOKINGS 2,367.74EFT20116 07/10/2016 BGI GROUP PTY LTD - T/A TRUQC RETURN FLIGHTS AND ACCOMODATION FOR CONTRACTER 3,740.20EFT20117 07/10/2016 CARNARVON MENSWEAR SAFETY BOOTS 188.00EFT20118 07/10/2016 BUDGET MOTEL - MIDLAND ACCOMMODATION FOR RANGER CO-ORDINATOR 110.00EFT20119 07/10/2016 CABCHARGE AUSTRALIA PTY LTD TAXI FARES 235.53EFT20120 07/10/2016 CAPRICORN HOLIDAY PARK CARNARVON VISITORS CENTRE BOOKINGS 153.12EFT20121 07/10/2016 CARNARVON AUTO SERVICING & TOWING REMOVAL OF ABANDONED VEHICLE 280.00EFT20122 07/10/2016 CARNARVON CENTRAL APARTMENTS CARNARVON VISITORS CENTRE ACCOMMODATION BOOKINGS 1,653.75EFT20123 07/10/2016 BARRY EVANS CARPET HOTLINE SUPPLY AND INSTALL ARTIFICIAL TURF - FESTIVAL GROUNDS CRICKET PITCH 2,699.00EFT20124 07/10/2016 CARNARVON NOVUS COMPRESSION LOCKS 360.00EFT20125 07/10/2016 NORTHWEST SOLUTIONS T/A CARNARVON SIGNS NEW SIGN - CARNARVON AQUATIC CENTRE 781.92EFT20126 07/10/2016 CENTRAL REGIONAL TAFE - GERALDTON TRAINING FOR HEALTH AND SAFETY REPRESENTATIVES 1,870.00EFT20127 07/10/2016 CHEELA PLAINS PASTORAL CO PTY LTD T/A CHEELA PLAINS TRUST YOUTH EDUCATION CAMP - ACCOMODATION AND MEALS 257.50EFT20128 07/10/2016 COATES HIRE OPERATIONS PTY LTD DELIVERY AND RETURN FREIGHT OF TURF CUTTER BEFORE AND AFTER REPAIRS 409.60

VOUCHER NUMBER


EFT20129 07/10/2016 CORAL COAST PLUMBING VARIOUS WORKS TO AQUATIC CENTRE 3,721.40EFT20130 07/10/2016 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE BOOKINGS 1,342.24EFT20131 07/10/2016 CARNARVON BEACH CANAL RETREAT CARNARVON VISITOR CENTRE BOOKINGS 188.12EFT20132 07/10/2016 CARNARVON BUS CHARTER CARNARVON VISITOR CENTRE BOOKINGS 1,557.50EFT20133 07/10/2016 CARNARVON FRESH IGA - NORWEST INVESTMENT CORP PTY LTD OFFICE SUPPLIES 290.10EFT20134 07/10/2016 CARNARVON PLUMBING SERVICE REPAIRS ON WATER TANK -STREET SWEEPER 200.00EFT20135 07/10/2016 DEPARTMENT OF ENVIRONMENT REGULATION CARNARVON WATER STORAGE PONDS ANNUAL FEE 1,732.44EFT20136 07/10/2016 ELDERS RURAL SERVICES AUSTRALIA LIMITED VARIOUS IRRIGATION EQUPIMENT - AQUATIC CENTRE FENCING 1,257.62EFT20137 07/10/2016 ELECTRICAL GENERATION AND MAINTENANCE RELOCATION OF POWER POINTS - AQUATIC CENTRE 706.44EFT20138 07/10/2016 EVERLON BRONZE PLAQUES FOR HMAS COMMEMORATIONS 3,338.50EFT20139 07/10/2016 EVERYWHERE TRAVEL AIRFARE - LIBRARY COORDINATOR CARNARVON TO PERTH 785.00EFT20140 07/10/2016 FRANCIS STREET APARTMENTS CARNARVON VISITOR CENTRE BOOKINGS 682.50EFT20141 07/10/2016 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS PROVISION OF 20 CONCRETE SURROUNDS AT BROWNS RANGE CEMETERY 5,300.00EFT20142 07/10/2016 GASCOYNE TRANSPORT SERVICES SUPPLY OF MINI EXCAVATOR AND DRIVER 6,776.00EFT20143 07/10/2016 GREENWAY ENTERPRISES LAWN FERTILISER CRUMBLES 1,422.70EFT20144 07/10/2016 HAMELIN POOL CARAVAN PARK CARNARVON VISITORS CENTRE BOOKINGS 122.50EFT20145 07/10/2016 BEST WESTERN HOSPITALITY INN CARNARVON CARNARVON VISITOR CENTRE BOOKINGS 139.12EFT20146 07/10/2016 SAMANTHA HUGHES CHILDRENS BOOK WEEK PERFORMANCES AND WORKSHOPS 3,300.00EFT20147 07/10/2016 INTEGRITY COACH LINES (AUST) PTY LTD AGENT TICKET SALES SEPTEMBER 2016 2,967.20EFT20148 07/10/2016 JOURNEY JOTTINGS ASSORTED STOCK ITEMS FOR RESALE AT VISITOR CENTRE 303.90EFT20149 07/10/2016 JULEE NELSON MONTHLY COUNCILLOR SITTING FEE 1,924.99EFT20150 07/10/2016 CARNARVON ART STUDIO BOOKS FOR RESALE AT VISITOR CENTRE 360.00EFT20151 07/10/2016 LUKE SKENDER MONTHLY COUNCILLOR SITTING FEE 1,208.33EFT20152 07/10/2016 NESPRESSO PROFESSIONAL COFFEE PODS 155.00EFT20153 07/10/2016 NIGHTGLOW ENTERPRISES (BETTA HOME LIVING & LEADING EDGE

COMPUTERS) DIGITAL PHONE SYSTEM - LIBRARY 49.95

EFT20154 07/10/2016 CARNARVON CAPITAL HOLIDINGS TA NORWESTA LIFESTYLE PARK CARNARVON VISITOR CENTRE BOOKINGS 210.00EFT20155 07/10/2016 POSSUM PROMOTIONS ENTERTAINERS FOR CHRISTMAS WONDERLAND 4,180.00EFT20156 07/10/2016 REPCO PTY LTD VARIOUS VEHICAL PARTS - DEPOT 276.23EFT20157 07/10/2016 RIVER ELECTRICAL REPLACE DOWN LIGHTS - CIVIC CENTRE 2,200.00EFT20158 07/10/2016 RSEA SAFETY SAFETY EQUIPMENT 442.95EFT20159 07/10/2016 SANDY MCGINNS MOTORCYCLES HONDA GENERATOR PURCHASE - DFES 1,950.56EFT20160 07/10/2016 SIGMA CHEMICALS WATER TEST KITS - AQUATIC CENTRE 327.25EFT20161 07/10/2016 SMITH, EDWARD COUNCILLOR MONTHLY SITTING FEE 1,208.33EFT20162 07/10/2016 SUB SEA EXPLORER CARNARVON VISITOR CENTRE BOOKINGS 166.25EFT20163 07/10/2016 TOLL IPEC PTY LTD FREIGHT 382.03EFT20164 07/10/2016 TOLL EXPRESS FREIGHT 619.58EFT20165 07/10/2016 VIVIENNE TONGA REIMBURSEMENT OF FUEL - YOUTH OUTREACH TRIP TO TOM PRICE 188.74EFT20166 07/10/2016 TROPICS HARDWARE VARIOUS MATERIALS FOR AQUATIC CENTRE - FENCING MATERIALS FOR FESTIVAL GROUNDS -

FORKLIFT HIRE11,021.45

EFT20167 07/10/2016 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) PTY LTD SUPPLY AND EMPTY OF SKIP BIN ON SITE AT BUSH BAY 456.50EFT20168 07/10/2016 VICTOR AND NELLA BARRETT VARIOUS ITEMS FOR RESALE AT THE VISITOR CENTRE 402.00EFT20169 07/10/2016 WESTERLY CONTRACTORS CLEARANCE OF TREES, PALMS AND SHRUBS AT VARIOUS LOCATIONS 7,897.78EFT20170 07/10/2016 WINTERSUN CARAVAN PARK CARNARVON VISITOR CENTRE BOOKINGS 43.75EFT20219 13/10/2016 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 52.70EFT20220 13/10/2016 KEITH ANNANE REIMBURSEMENT FOR TRAVEL FROM AUSTRALIND TO CARNARVON 258.26EFT20221 13/10/2016 ASM ECLIPSE PTY LTD VARIOUS ITEMS FOR RESALE AT THE VISITOR CENTRE 601.43EFT20222 13/10/2016 BEAUREPAIRES SUPPLY AND REPAIRS OF TYRES - DEPOT 4,044.74

VOUCHER NUMBER


EFT20223 13/10/2016 BENNALONG WA PTY LTD FREIGHT 264.00EFT20224 13/10/2016 BIN BOMB PTY LTD BIN BOMB PELLETS 461.67EFT20225 13/10/2016 BLUE DOLPHIN CARAVAN PARK VISITORS CENTRE BOOKINGS 118.12EFT20226 13/10/2016 BOYA EQUIPMENT PTY LTD GENERATOR PARTS 552.99EFT20227 13/10/2016 BURKAT PTY LTD T/A CARNARVON HOTEL CARNARVON VISITOR CENTRE BOOKINGS 83.12EFT20228 13/10/2016 CALTEX AUSTRALIA PETROLEUM PTY LTD FUEL SUPPLIES 449.29EFT20229 13/10/2016 PETER BARRETT CORPORATION PTY LTD T/A CARNARVON MOTEL CARNARVON VISITOR CENTRE BOOKINGS 314.99EFT20230 13/10/2016 COURIER AUSTRALIA FREIGHT 439.45EFT20231 13/10/2016 CARNARVON AUTO ELECTRICS STARTER MOTOR FOR GENERATOR - DEPOT 339.90EFT20232 13/10/2016 CARNARVON GROWERS ASSOCIATION VARIOUS RETIC MATERIALS 25.98EFT20233 13/10/2016 CARNARVON FRESH IGA - NORWEST INVESTMENT CORP PTY LTD SCHOOL HOLIDAY PROGRAM GROCERIES - YOUTH 496.26EFT20234 13/10/2016 ATO - CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 1,418.16EFT20235 13/10/2016 D'ARCY IAN REIMBURSEMENT FOR ELECTRICITY ACCOUNT AS PER CONTRACT 1,448.40EFT20236 13/10/2016 DIGITAL MONOPOLY P/L WEBSITE HOSTING FEE - VISITORS CENTRE 55.00EFT20237 13/10/2016 D & J BLACK VARIOUS ITEMS FOR RESALE AT THE VISITOR CENTRE 66.00EFT20238 13/10/2016 ELDERS RURAL SERVICES AUSTRALIA LIMITED PUMP - DEPOT 235.50EFT20239 13/10/2016 FAIRFAX DIGITAL AUSTRALIA & NEW ZEALAND PTY LIMITED T/A

TENDERLINK.COMADVERTISING AND UPLOAD OF TENDER - PROVISION OF ELECTRICAL SERVICES 165.00

EFT20240 13/10/2016 FARNE, JOHN & VERONICA CORAL BAY LANDFILL SITE MAINTENANCE JULY 2016 21,727.06EFT20241 13/10/2016 DEPARTMENT OF FIRE & EMERGENCY SERVICES 2016/17 ESL IN ACCORDANCE WITH THE FIRE AND EMERGENCY SERVICES 7,025.29EFT20242 13/10/2016 FITZY'S MINI LOADS & EXCAVATIONS CBD AND DAVID BRAND DRIVE FOOTPATH CLEANING - SEPTEMBER 2016 7,172.00EFT20243 13/10/2016 GERALDTON FUEL COMPANY PTY LTD T/A REFUEL AUSTRALIA VARIOUS FUEL AND OIL SUPPLIES - DEPOT 980.02EFT20244 13/10/2016 GERALDTON LIMESTONE RETAINING WALLS FOOTINGS OF LIMESTONE WALL - BAXTER PARK 27,500.00EFT20245 13/10/2016 MOORE STEPHENS AUDITING OF REGIONAL DEVELOPMENT ANNUAL REPORT FOR CARNARVON FASCINE

REVITALISATION COMPLETION 1,700.00

EFT20246 13/10/2016 HIT PRODUCTIONS PTY LTD PERFORMANCE FEE FOR LIVE SHOW - CIVIC CENTRE 9,900.00EFT20247 13/10/2016 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITORS CENTRE BOOKINGS SEPTEMBER 2016 4,934.95EFT20248 13/10/2016 JENNIFER LITTLE MANAGEMENT OF THE CARNARVON AQUATIC CENTRE 17,522.27EFT20249 13/10/2016 SARAH JUPP SCHOOL HOLIDAY ACTIVITY MATERIALS 40.10EFT20250 13/10/2016 ROBYN KELLY REIMBURSEMENT FOR PURCHASE OF SAFETY BOOTS 189.95EFT20251 13/10/2016 MALCOLM THOMPSON PUMPS PUMP PARTS - WASTE WATER PONDS 551.43EFT20252 13/10/2016 MARKET CREATIONS PURCHASE OF HOLIDAY PLANNER DESIGN WORKING FILES 220.00EFT20253 13/10/2016 MERCURE HOTEL PERTH ACCOMMODATION AND MEALS FOR 2 X COUNCLIERS 2.8.16 - 6.8.16 820.00EFT20254 13/10/2016 M.L. COMMUNICATIONS BATTERYS FOR TWO WAY RADIOS 303.05EFT20255 13/10/2016 NINGALOO CLUB CORAL BAY CARNARVON VISITOR CENTRE BOOKINGS 621.24EFT20256 13/10/2016 NIGHTGLOW ENTERPRISES (BETTA HOME LIVING & LEADING EDGE

COMPUTERS)2 X CAR DVD PLAYERS - YOUTH 498.00

EFT20257 13/10/2016 NORTHERN ASPECT CONSTRUCTIONS EXECUTIVE STYLE DWELLING IN NORTHWATER - CLADDING AND DECKING 93,905.63EFT20258 13/10/2016 OASIS WATERFRONT HOLIDAY HOME CARNARVON VISITORS CENTRE BOOKINGS 656.25EFT20259 13/10/2016 OCEAN CENTRE HOTEL ACCOMODATION AND MEALS FOR CESM 13.09.2016 - 14.09.16 409.50EFT20260 13/10/2016 OUTBACK FUEL DISTRIBUTORS T/A KCD FUEL SUPPLIES FUEL SUPPLIES 5,344.36EFT20261 13/10/2016 PARKSIDE HOLIDAY HOUSE (LYALL) CARNARVON VISITORS CENTRE BOOKINGS 1,365.00EFT20262 13/10/2016 AUSTRALIAN TAXATION OFFICE (PAYG) P.A.Y.G TAX FOR PAY PERIOD 05.10.2016 56,380.00EFT20263 13/10/2016 PHELPS TRANSPORT FREIGHT 25TONNE GERALDTON - CARNARVON - DEPOT 2,560.80EFT20264 13/10/2016 REPCO PTY LTD VARIOUS VEHICAL EQUIPMENT 556.64EFT20265 13/10/2016 ROADSHOW FILMS PTY LTD MOVIE SUICIDE SQUAD 24-25TH SEPTEMBER 2016 582.41EFT20266 13/10/2016 T-QUIP MOWER PARTS - DEPOT 1,578.60EFT20267 13/10/2016 VINIDEX SYSTEMS & SOLUTIONS PIPE AND ATTACHMENTS 1,333.93

VOUCHER NUMBER


EFT20268 13/10/2016 BJ & V GARRIGAN MAINTENANCE GRADING OF MINILYA / LYNDON ROAD 38,110.93EFT20269 21/10/2016 ACCESS TECHNOLOGIES (WA) PTY LTD PE BEAM UNIT FOR CABLE GATE AT THE AIRPORT 310.20EFT20270 21/10/2016 ALAN HOBBS - CONTRACT EHO CONTRACT EHO SEPTEMBER 2016 4,258.54EFT20271 21/10/2016 ALTRONIC DISTRIBUTORS Pty Ltd HDMI SPLITTER 249.50EFT20272 21/10/2016 ASSETIVITY PTY LTD TRAINING COURSE 1,648.90EFT20273 21/10/2016 ALS LIBRARY SERVICES PTY LTD PURCHASE OF VARIOUS BOOKS FOR LIBRARY 19.43EFT20274 21/10/2016 AUSTRALIA POST POSTAGE FOR SEPTEMBER INCLUDING RATES NOTICES 2,768.44EFT20275 21/10/2016 CARNARVON MENSWEAR PPE UNIFORM ORDER - INFRASTRUCTURE AND AIRPORT STAFF 15,768.40EFT20276 21/10/2016 BLACKWOODS GERALDTON SAFETY EQUIPMENT - DEPOT STAFF 336.74EFT20277 21/10/2016 BOCCHETTA PLUSH TOYS PTY LTD VARIOUS ITEMS FOR RESALE AT THE VISITOR CENTRE 828.30EFT20278 21/10/2016 BOOKEASY TOURISM SOLUTIONS BOOKEASY ACCOMMODATION AND TOURS COMMISSION SEPTEMBER 2016 568.90EFT20279 21/10/2016 CARNARVON CLEANERS PTY LTD CLEANING SEPTEMBER 2016- CIVIC CENTRE 3,333.33EFT20280 21/10/2016 CARNARVON LAWNMOWING MOWING OF H.M.A.S SYDNEY MEMORIAL DRIVE 4,088.05EFT20281 21/10/2016 NORTHWEST SOLUTIONS T/A CARNARVON SIGNS SIGNS - CIVIC CENTRE AND JUDO HALL 194.92EFT20282 21/10/2016 CHALLENGE BATTERIES WA BATTERY FOR AQUATIC CENTRE POOL BLANKET 195.00EFT20283 21/10/2016 COATES HIRE OPERATIONS PTY LTD HIRE VERTICUTTER BETWEEN 05/09/16 - 23/09/16 1,847.64EFT20284 21/10/2016 COCA COLA AMATIL (AUST) PTY LTD PURCHASE OF ITEMS FOR CIVIC CENTRE KIOSK 1,375.23EFT20285 21/10/2016 CORAL COAST WATER PTY LTD SEPTEMBER WATER ACCOUNT - FESTIVAL GROUNDS 3,273.90EFT20286 21/10/2016 CORPORATE EXPRESS - STAPLES AUSTRALIA PTY LTD OFFICE SUPPLIES FOR THE TIP OFFICE, ADMIN, CIVIC CENTRE AND THE LIBRARY 3,545.38EFT20287 21/10/2016 COURIER AUSTRALIA FREIGHT 331.41EFT20288 21/10/2016 CARNARVON GROWERS ASSOCIATION CHICKEN FEED - HEALTH OFFICERS VARIOUS IRRIGATION PARTS - DEPOT 55.13EFT20289 21/10/2016 CARNARVON PEST CONTROL TREATMENT OF ANTS- AQUATIC CENTRE 396.00EFT20290 21/10/2016 CARNARVON STATE EMERGENCY SERVICE DRAW FOR ESL EXPENDITURE 6,300.00EFT20291 21/10/2016 DATA#3 LTD LICENCE RENEWAL FOR THE SHIRE SERVERS 547.66EFT20292 21/10/2016 DEPARTMENT OF CORRECTIVE SERVICES REFUND OF OVERPAYMENT FOR YOUTH SERVICE GRANT 71,201.50EFT20293 21/10/2016 DELL AUSTRALIA PTY LTD HARD DRIVE FOR SERVER 574.79EFT20294 21/10/2016 DIGITAL MAPPING SOLUTIONS SUBSCRIPTION PLAN (YEAR 3) - DEVELOPMENT 6,600.00EFT20295 21/10/2016 DORMA AUSTRALIA PTY LTD MAINTENANCE OF AUTOMATIC DOORS FOR SEPTEMBER 2016 AIRPORT - MAIN OFFICE -

VISITORS CENTRE - LIBRARY - COUNCIL CHAMBERS1,614.47

EFT20296 21/10/2016 DOWNER EDI WORKS PTY LTD SUPPLY 25 TONNE OF COLD MIX FOR ROAD REPAIRS - DEPOT 5,745.85EFT20297 21/10/2016 ELECTRICAL GENERATION AND MAINTENANCE REPLACEMENT OF LIGHTS - ADMINISTRATION BUILDING 235.36EFT20298 21/10/2016 FLORAL GRAFFITI HMAS SYDNEY PERPETUAL GALA EVENT STYLING FOR 19.11.2016 1,985.00EFT20299 21/10/2016 GASCOYNE OFFICE EQUIPMENT PRINTER CARTRIGE SNR EXECUTIVE OFFICER 85.00EFT20300 21/10/2016 GHD PTY LTD PROJECT MANAGEMENT OF THE CARNARVON AIRPORT WORKS 61,112.70EFT20301 21/10/2016 HITS RADIO PTY LTD ADVERTISING OF MONTHLY MOVIES FOR SEPTEMBER 748.00EFT20302 21/10/2016 HOLIDAY GUIDE PTY LTD T/A WA HOLIDAY GUIDE WESTERN AUSTRALIA HOLIDAY GUIDE MARKETING FEE AUGUST 2016 186.20EFT20303 21/10/2016 IMPART MEDIA IMPART MEDIA MONTHLY GAGET FEES SEPTEMBER 2016 108.90EFT20304 21/10/2016 IT VISION AUSTRALIA PTY LTD REVERSAL OF ASSET DISPOSAL 242.00EFT20305 21/10/2016 KATE AND RICHARD ALLEN T/A THE ALLEN FAMILY TRUST CARNARVON VISITORS CENTRE BOOKINGS 713.12EFT20306 21/10/2016 BUCHER MUNICIPAL FILTERS FOR RUBBISH TRUCKS 273.31EFT20307 21/10/2016 MARKET CREATIONS PRINTING OF RATING INFORMATION BROCHURES 1,320.00EFT20308 21/10/2016 MARKETFORCE PTY LTD ADVERTISING FOR PROVISION OF ELECRTICAL SERVICES 727.65EFT20309 21/10/2016 MCLEODS BARRISTERS & SOLICITORS LEGAL REPRESENTATION AND ADVICE IN RELATION TO SAT APPLICATIONS APPEALING AGAINST

DEMOLITION ORDERS FOR THE BLOWHOLES SHACKS8,331.84

EFT20310 21/10/2016 MICHAEL LYMN FUEL PURCHASED ON WAY TO TOMPRICE FOR RANGERS FOR LIFE PROGRAM- YOUTH 211.77EFT20311 21/10/2016 MONKEY BAA THEATRE COMPANY PAYMENT FOR ROYALTIES - CIVIC CENTRE 209.88EFT20312 21/10/2016 MULTILIT PTY LTD PROFESSIONAL DEVELOPMENT FOR YOUTH OUTREACH STAFF - 19/08/2016 972.00EFT20313 21/10/2016 NINGALOO CARAVAN HOLIDAY RESORT CARNARVON VISITOR CENTRE BOOKINGS 85.75

VOUCHER NUMBER


EFT20314 21/10/2016 NORWEST REFRIGERATION SERVICES REPAIRS TO ICE MACHINE AT DEPOT 121.00EFT20315 21/10/2016 IXOM OPERATIONS Pty Ltd CHLORINE GAS FOR WASTE WATER PONDS 2,587.20EFT20316 21/10/2016 OUTBACK FUEL DISTRIBUTORS T/A KCD FUEL SUPPLIES FUEL 6,486.13EFT20317 21/10/2016 PAYAM DATA RECOVERY PTY LTD DATA RECOVERY OF VISITOR CENTRES EXTERNAL HDD 425.00EFT20318 21/10/2016 PHARMACY 777 SHARPS DISPOSAL CONTAINERS 99.00EFT20319 21/10/2016 PUBLIC LIBRARIES WESTERN AUSTRALIA INC PUBLIC LIBARIES WA ANNUAL MEMBERSHIP 2016-2017 165.00EFT20320 21/10/2016 PURCHER INTERNATIONAL PTY LTD FUSE BOX ASSEMBLY FOR TRUCK 313.81EFT20321 21/10/2016 QUEENSBERRY INFORMATION TECHNOLOGY ANNUAL SECURE PAY CHARGE FOR THE PERIOD OF 2016-2017 -VISITORS CENTRE 495.00EFT20322 21/10/2016 RAC TOURISM ASSETS PTY LTD T/A NINGALOO REEF RESORT MEALS - CORAL BAY MANAGEMENT VISIT 34.50EFT20323 21/10/2016 R AND G CARNARVON PTY LTD CATERING FOR COUNCIL MEETING SEPTEMBER 2016 241.50EFT20324 21/10/2016 R & L COURIERS FREIGHT 220.00EFT20325 21/10/2016 ROADSIDE PRODUCTS PTY LTD STEEL GUIDE POSTS FOR ROADS OUTSIDE BUILT UP AREA 3,476.00EFT20326 21/10/2016 RSEA SAFETY SAFETY ITEMS - GLASSES 858.33EFT20327 21/10/2016 SANDHURST SECURITY SECURITY FOR LIVE SHOWS 520.00EFT20328 21/10/2016 SEATADVISOR AUSTRALIA PAYMENT FOR MONTHLY TICKETS SOLD SEPTEMBER 2016 245.30EFT20329 21/10/2016 SECUREPAY PTY LTD PROTECTION ON INTERNET PAYMENTS FOR TICKETS FOR SEPTEMBER 2016 2.64EFT20330 21/10/2016 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L MOVIE: ICE AGE COLLISION COURSE 517.59EFT20331 21/10/2016 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) PTY LTD COLLECTION FEES BUSH BAY AND BLOWHOLES SITES 1,755.59EFT20332 21/10/2016 WA LOCAL GOVERNMENT ASSOCIATION WALGA SUBSCRIPTION 847.00EFT20333 21/10/2016 WENDY BINKS BOOKS FOR RESALE AT VISITORS CENTRE 384.95EFT20334 21/10/2016 WEST AUSTRALIAN NEWSPAPER LTD ADVERTISING IN THE MIDWEST/NORTHERN GUARDIAN - EMPLOYMENT LISTINGS - COUNCIL

MEETING - TENDERS555.04

EFT20335 21/10/2016 BJ & V GARRIGAN MAINTENANCE GRADING -MARDATHUNA ROAD 14,152.60EFT20336 28/10/2016 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 52.70EFT20337 28/10/2016 BGI GROUP PTY LTD - T/A TRUQC INSPECTION OF THE FASCINE SHEET PILE WALL & RESEARCH REPAIR METHODS - INC

ACCOMMODATION AND MEALS 10,840.50

EFT20338 28/10/2016 BOC LIMITED (AUST) HIRE OF GAS CYLINDERS - DEPOT 164.79EFT20339 28/10/2016 CARNARVON CENTRAL APARTMENTS CARNARVON VISITOR CENTRE BOOKINGS 1,881.25EFT20340 28/10/2016 CORAL COAST PLUMBING PUMP OUT OF TOILETS AND SEPTIC WASTE FACILITY AT THE BLOWHOLES 930.00EFT20341 28/10/2016 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE BOOKINGS 565.25EFT20342 28/10/2016 CS LEGAL DEBT COLLECTION COSTS - RATES 572.00EFT20343 28/10/2016 CARNARVON BUS CHARTER CARNARVON VISITOR CENTRE BOOKINGS 1,255.61EFT20344 28/10/2016 CARNARVON FRESH IGA - NORWEST INVESTMENT CORP PTY LTD YOUTH OUTREACH AFTER SCHOOL ACTIVITIES GROCERIES 68.70EFT20345 28/10/2016 CARNARVON MITRE 10 VARIOUS ITEMS - DEPOT- AQUATIC CENTRE - OFFICE REFURBISHMENTS 2,138.75EFT20346 28/10/2016 ATO - CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 1,380.09EFT20347 28/10/2016 DIGITAL MONOPOLY P/L MONTHLY WEBSITE HOSTING FEES - OCTOBER 2016 55.00EFT20348 28/10/2016 EVERYWHERE TRAVEL AIRFARE - MANAGER FINANCE -CARNARVON TO PERTH 5/11/2016 - 11/11/2016 785.00EFT20349 28/10/2016 GASCOYNE OFFICE EQUIPMENT SERVICE AND MAINTENANCE FOR OFFICE PRINTERS AUGUST 2016. 5,590.31EFT20350 28/10/2016 GATEWAY MOTEL CARNARVON VISITOR CENTRE BOOKINGS 294.00EFT20351 28/10/2016 MOORE STEPHENS CORRECTION TO PREVIOUS PAYMENT 170.00EFT20352 28/10/2016 HITS RADIO PTY LTD WHAT'S ON' GUIDE FOR BROADCAST - SEPTEMBER 2016 704.00EFT20353 28/10/2016 BEST WESTERN HOSPITALITY INN CARNARVON CARNARVON VISITORS CENTRE BOOKINGS 469.87EFT20354 28/10/2016 INTEGRITY COACH LINES (AUST) PTY LTD AGENT TICKET SALES OCTOBER 2016 4,268.55EFT20355 28/10/2016 KINGMAN VISUAL SUPPLY AND DELIVERY OF 2 X ENTRY STATEMENT STRUCTURES TO CARNARVON 55,303.38EFT20356 28/10/2016 LANDGATE - ACCOUNTS RURAL INTERIM VALUATION 79.90EFT20357 28/10/2016 MONKEY MIA WILDSIGHTS CARNARVON VISITOR CENTRE BOOKINGS 173.25EFT20358 28/10/2016 LGIS LIABILITY INSURANCE PREMIUM - SECOND INSTALMENT. 82,286.25EFT20359 28/10/2016 LGIS WORKCARE INSURANCE PREMIUM - SECOND INSTALMENT. 91,881.64

VOUCHER NUMBER


EFT20360 28/10/2016 LGIS PROPERTY INSURANCE PREMIUM - SECOND INSTALMENT. 116,446.52EFT20361 28/10/2016 NINGALOO CARAVAN HOLIDAY RESORT CARNARVON VISITORS CENTRE BOOKINGS 323.75EFT20362 28/10/2016 NORTHERN ASPECT CONSTRUCTIONS CONSTRUCT EXECUTIVE STYLE DWELLING IN NORTHWATER - 10% LOCK UP 62,603.75EFT20363 28/10/2016 OCEAN CENTRE HOTEL ACCOMODATION AND MEALS FOR CESM IN 20-21 JULY 2016 245.50EFT20364 28/10/2016 IXOM OPERATIONS Pty Ltd MONTHLY SERVOCE FEE FOR CHLORINE CYLINDERS - AQUATIC CENTRE AND WASTE WATER

PONDS802.03

EFT20365 28/10/2016 OUTBACK FUEL DISTRIBUTORS T/A KCD FUEL SUPPLIES FUEL SUPPLIES 4,345.74EFT20366 28/10/2016 AUSTRALIAN TAXATION OFFICE (PAYG) PAYG FOR PAY PERIOD ENDING 19.10.2016 57,898.00EFT20367 28/10/2016 PENNANT HOUSE JARRAH STAND PLUS 2 X FLAGS (GERMANY & AUSTRALIA) 298.10EFT20368 28/10/2016 KIMMARC PTY LTD T/A PORTSIDE ENGINEERING AND CRANE

SERVICESUNLOAD AND PLACE NEW ENTRY SIGNS AT THE SHIRE DEPOT 275.00

EFT20369 28/10/2016 PURCHER INTERNATIONAL PTY LTD HAZARD LIGHT SWITCH FOR RUBBISH TRUCK 157.11EFT20370 28/10/2016 RAY WHITE CARNARVON FINAL RENTAL PAYMENT ON UNIT 8/19 MARMION STREET 1,013.44EFT20371 28/10/2016 CARNARVON SPORTS BALLS FOR YOUTH OUTREACH ACTIVITIES 181.95EFT20372 28/10/2016 TOLL IPEC PTY LTD FREIGHT - SENT 50.39EFT20373 28/10/2016 TOLL EXPRESS FREIGHT - PRO DESIGN LIGHTING - LIGHTS 177.94EFT20374 28/10/2016 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) PTY LTD REFUND TO VEOLIA FOR INCORRECT BILLING PREVIOUSLY 92.00EFT20375 28/10/2016 WESTON, CHERYL THE WEST AUSTRALIAN NEWSPAPER DAILY PURCHASES 37.95EFT20376 28/10/2016 ASM ECLIPSE PTY LTD SOUVENIRS FOR RE SALE AT VISITORS CENTRE 2,629.0946296 04/10/2016 BRANDENBURG K MONTHLY COUNCILLOR SITTING FEE 4,074.9946297 04/10/2016 BRETT SMITH MONTHLY COUNCILLOR SITTING FEE 1,208.3346298 04/10/2016 CARNARVON SCHOOL OF THE AIR END OF YEAR BOOK AWARDS DONATION 50.0046299 04/10/2016 EDWARD JOHN GARRETT MONTHLY COUNCILLOR SITTING FEE 1,208.3346300 04/10/2016 HORIZON POWER ELECTRICITY ACCOUNTS 67.7946301 04/10/2016 JOHN NUTTALL REFUND - PEST CONTROL PURCHASED FOR AIRPORT HOUSE 22.4346302 04/10/2016 MAX MARCH MONTHLY COUNCILLOR SITTING FEE 1,208.3346303 04/10/2016 SHIRE OF CARNARVON TRUST FUND BUILDING APPLICATION B16/220 HMAS SYDNEY HONOUR ROLL BUILDING 61.6546304 04/10/2016 KANE SIMPSON MONTHLY COUNCILLOR FEES 1,208.3346305 04/10/2016 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 4,220.6246307 11/10/2016 GERALDTON MOWER & REPAIR SPECIALIST PARTS FOR CONCRETE CUTTER 59.6046308 11/10/2016 HORIZON POWER ELECTRICITY ACCOUNTS - STREET LIGHTS - SEPTEMBER 25,562.2446310 11/10/2016 WATER CORPORATION WATER ACCOUNTS 15,678.2746311 11/10/2016 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1,132.0946312 18/10/2016 HORIZON POWER ELECTRICITY ACCOUNTS 3,435.8646313 25/10/2016 AUSTRALIA DAY COUNCIL OF WA AUSTRALIA DAY WA MEMERSHIP 467.5046314 25/10/2016 CHC HELICOPTER AUSTRALIA PTY LTD REFUND OF DOUBLE PAYMENT FOR INVOICE 41579. 154.8446315 25/10/2016 DEPARTMENT OF TRANSPORT JETTTY RENEWAL FEE 51 LOT 819 YARDI QUAYS, BROCKMAN 134.3046316 25/10/2016 CHERYL GOODYEAR REFUND - RATEPAYER OVERCHARGED IN ERROR 270.0046317 25/10/2016 QUOBBA STATION CARNARVON VISITOR CENTRE BOOKINGS 245.0046318 25/10/2016 THE SUNDAY TIMES ADVERTISEMENT IN THE SUNDAY TIMES TO PROMOTE THE 75TH ANNIVERSARY OF THE HMAS

SYDNEY & HMAS KORMORAN 625.57

TOTAL 1,284,725.04 2,222.47 57,380.75TOTAL BANK DIRECTS 57,380.75

TOTAL TRUST CHEQUES 2,222.47

TOTAL MUNI CHEQUES 61,096.07

TOTAL EFT 1,223,628.97

TOTAL 1,344,328.26

Schedule 8.2.1 (B)

CORPORATE CREDIT CARD EXPENDITURE - PAYMENT REFERENCE BD 1640

I. D'ARCY CORPORATE CREDIT CARD EXPENSES

Description

SKIPPERS - RETURN FLIGHTS FOR PERFORMERS AT HMAS SYDNEY COMMEMORATIONS 3,865.05

ADOBE PHOTOSHOP SUBSCIPTION - MANAGER OF SPECIAL PROJECTS 12.29

ADOBE PHOTOSHOP SUBSCIPTION - COMMUNITY/YOUTH 12.29

ADOBE PHOTOSHOP SUBSCIPTION - PLANNING 12.29

3,901.92

D. HILL CORPORATE CREDIT CARD EXPENSES

Description

SKIPPERS - RETURN FLIGHTS FOR ROY ORBINSON PERFORMER DURING SENIORS WEEK 552.15

SKIPPERS - RETURN FLIGHTS FOR PERFORMERS DURING XMAS FESTIVAL CELEBRATIONS 1,104.30

BRAYCO PTY LTD - SHELVINGS UNITS FOR THE AQUATIC CENTRE REFURBISHMENT WORKS 224.00

UNAUTHORISED TRANSACTION. MONEY REIMBURSED BY ANZ BANK 15/09/2016. 58.34

1,938.79

M. GOFF CORPORATE CREDIT CARD EXPENSES

Description

WOOLWORTHS - CHOCOLATE & CHIPS FOR CINEMA KIOSK STOCK 42.40


HOMESTEAD - MONTHLY WEBSITE FEE 27.51


242.16

J. NUTTALL CORPORATE CREDIT CARD EXPENSES

Description

CITADINES ST GEORGE - ACCOMMODATION FOR CDO DURING TRAINING 984.30

741.00

40.00

HORIZON DATA SYSTEMS - IT DRIVE VACCINE AND ANNUAL MEMBERSHIP 390.72

SCREEN CONNECT SOFTWARE - I.T. LICENCE 803.95

2,959.97

M. CHADWICK CORPORATE CREDIT CARD EXPENSES

Description

PAN PACIFIC PERTH - ACCOMMODATION FOR EHOS DURING CONFERENCE 677.37

ENVIRONMENTAL HEALTH AUSTRALIA - WA CONFERENCE REGISTRATION FOR EHOS 795.00

1,472.37

TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT 10,515.21

8.2.2 FINANCIAL ACTIVITY STATEMENT – 31 OCTOBER 2016 File No: 2F0513 Date of Meeting: 22nd November 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: In accordance with regulation 34 of the Local Government (Financial Management) Regulations, the Shire Administration is required to prepare a monthly Statement of Financial Activity for approval by Council. Description of Proposal: N/A Background: The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005. This change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items, and reconcile with the end of month balances. Consultation: Nil Statutory Environment: Local Government (Financial Management) Regulation 34 (1).

34. Financial activity statement required each month (Act s. 6.4)

(1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and

(b) budget estimates to the end of the month to which the statement relates; and

(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and

(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing —

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and

(c) such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown —

(a) according to nature and type classification; or

(b) by program; or

(c) by business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be —

(a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

Relevant Plans and Policy: Nil Financial Implications: Nil Risk Assessment: Council would be contravening the Local Government act should these statements not be submitted. Community & Strategic Objectives:







Outcome 5.4 Long‐term financial viability.



Comment: Attached as Schedule 8.2.2 for consideration is the completed Statement of Financial Activity for the period ended 31 October 2016. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (‐) of 10%, or $10,000, whichever is the higher. OFFICER’S RECOMMENDATION That Council, in accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996, receive the Statement of Financial Activity for the period ended 31 October 2016.

Schedule 8.2.2

SHIRE OF CARNARVON

MONTHLY FINANCIAL REPORT

For the Period Ended 31 October 2016

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Monthly Summary Information

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Capital Acquisitions and Capital Funding

Statement of Budget Amendments

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Report PurposeThis report is prepared to meet the requirements of Local Government (Financial Management) Regulations 1996, Regulation 34 .

Overview

Summary reports and graphical progressive graphs are provided on page 3, 4 and 5.

No matters of significance are noted.

Statement of Financial Activity by reporting program Is presented on page 6 and shows a surplus as at 31 October 2016 of $5,487,798.

Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of preparation and may vary.

PreparationPrepared by: Sa Toomalatai

Reviewed by: John NuttallDate prepared: 18/10/2016

Shire of CarnarvonCompilation Report


2

Cash and Cash Equivalents

as at period end

Unrestricted 2,790,095$

Restricted 7,633,793$

10,423,888$

Receivables

Rates 1,775,733$

Other 1,379,283$

3,155,017$

04

Comments

This information is to be read in conjunction with the accompanying Financial Statements and notes.

Shire of CarnarvonMonthly Summary InformationFor the Period Ended 31 October 2016

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'00

0s

)

Liquidity Over the Year (Refer Note 3)

2014‐15

2015‐16

2016‐17

Current61%30 Days

24%

60 Days1%

90+Days14%

Accounts Receivable Ageing (non‐ rates) (Refer Note 6)

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000


Amount $('000s)

Rates Receivable (Refer Note 6)

Month 2015‐16

Month 2016‐17

3

Comments


Shire of Carnarvon Monthly Summary Information


$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000

Leave Reserve

Plant Reserve

Waste Disposal Reserve

Property Infrastructure Reserve

Staff Housing Reserve

Civic Centre Reserve

I.T. Replacement Reserve

Airport Reserve

Coral Bay Tip Reserve

Surge/Fascine Wall Reserve

Town Planning Scheme Reserve

Fascine Dredging Reserve

Flood Mitigation Reserve

OTC/NASA Reserve

Blowholes Reserve

Unspent Grants and Contributions Reserve

Land and Infrastructure Development Reserve

Asset Replacement Reserve

Emergency Response Reserve

Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)

Actual YTD Closing Balance

Amended Budget Closing Balance

4

Revenues

Expenditure

Comments



Shire of Carnarvon Monthly Summary Information

0

500

1,000

1,500

2,000

2,500

3,000


Amount $ ( '000s)

Month ending

Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 2)

Budget 2016‐17

Actual 2016‐17

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000


Amount $ ( '000s)

Month ending

Budget Operating Revenues ‐v‐ Actual (Refer Note 2)

Budget 2016‐17

Actual 2016‐17

0

500

1,000

1,500

2,000

2,500


Amount $ ( '000s)

Month ending

Budget Capital Expenses ‐v‐ Actual (Refer Note 2)

Budget 2016‐17

Actual 2016‐17

0

500

1,000

1,500

2,000

2,500

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunAmount $ ( '000s)

Month ending

Budget Capital Revenue ‐v‐ Actual (Refer Note 2)

Budget 2016‐17

Actual 2016‐17

5

Var. $

(b)‐(a)

Var. %

(b)‐(a)/(a) Var.

Note

Operating Revenues $ $ $ $ %

Governance 42,600 29,868 21,753 (8,115) (27.17%)

General Purpose Funding ‐ Rates 9 4,683,838 4,683,838 4,657,997 (25,841) (0.55%)

General Purpose Funding ‐ Other 5,276,357 1,363,388 1,268,206 (95,182) (6.98%)

Law, Order and Public Safety 168,943 45,640 16,716 (28,924) (63.37%)

Health 75,911 53,147 53,142 (5) (0.01%)

Education and Welfare 434,239 127,524 183,846 56,322 44.17%

Housing 17,840 5,948 640 (5,308) (89.24%)

Community Amenities 1,894,519 1,376,343 1,631,804 255,461 18.56%

Recreation and Culture 305,629 90,157 86,032 (4,125) (4.58%)

Transport 1,053,426 533,920 199,619 (334,301) (62.61%)

Economic Services 733,717 352,339 355,044 2,705 0.77%

Other Property and Services 163,750 11,912 38,394 26,482 222.32%

Total Operating Revenue 14,850,769 8,674,024 8,513,193 (160,831)

Operating Expense

Governance (1,213,628) (475,832) (473,024) 2,808 0.59%

General Purpose Funding (210,067) (70,156) (39,799) 30,357 43.27%

Law, Order and Public Safety (932,811) (308,415) (265,632) 42,783 13.87%

Health (741,269) (246,065) (189,236) 56,829 23.09%

Education and Welfare (1,514,579) (535,534) (337,261) 198,273 37.02%

Housing (132,276) (49,621) (27,810) 21,811 43.96%

Community Amenities (2,438,924) (820,415) (634,722) 185,693 22.63%

Recreation and Culture (5,779,463) (1,607,096) (925,402) 681,694 42.42%

Transport (10,669,165) (3,513,553) (698,403) 2,815,150 80.12%

Economic Services (1,603,148) (639,915) (347,186) 292,729 45.75%

Other Property and Services (86,638) (71,117) (303,026) (231,909) (326.09%)

Total Operating Expenditure (25,321,968) (8,337,719) (4,241,502) 4,096,218

Funding Balance AdjustmentsAdd back Depreciation 9,220,543 3,073,512 ‐ (3,073,512) (100.00%)

Adjust (Profit)/Loss on Asset Disposal 8 62,000 0 0 0

Adjust Provisions and Accruals 0 0 0

Net Cash from Operations (1,188,656) 3,409,817 4,271,692 861,875

Capital Revenues

Grants, Subsidies and Contributions 11 2,667,257 241,787 502,260 260,473 107.73%

Proceeds from Disposal of Assets 8 50,000 0 0 0

Total Capital Revenues 2,717,257 241,787 502,260 260,473

Capital ExpensesLand Held for Resale 0 0 0 0

Land and Buildings 13 (2,291,663) (220,375) (614,245) (393,870) (178.73%)

Office Furniture & Eqipment 13 (6,000) (2,000) 0 2,000 100.00%

Plant and Equipment 13 (371,046) (28,000) 0 28,000 100.00%

Infrastructure Assets ‐ Roads 13 (1,208,303) (122,482) (990) 121,492 99.19%

Infrastructure Assets ‐ Footpaths 13 (376,616) (62,666) (20,716) 41,950 66.94%

Infrastructure Assets ‐ Bridges 13 0 0 0 0

Infrastructure Assets ‐ Drainage 13 (30,000) (10,000) (794) 9,206 92.06%

Infrastructure Assets ‐ Parks & Ovals 13 (25,000) (4,167) (1,600) 2,567 61.60%

Infrastructure Assets ‐ Levee Systems 13 0 0 0 0

Infrastructure Assets ‐ Airport 13 (3,710,468) 0 (219,978) (219,978)

Infrastructure Assets ‐ Carparks 13 (30,000) 0 0 0

Infrastructure Assets ‐ Other Infrasrtucture 13 (595,307) (261,868) (88,759) 173,109 66.11%

Infrastructure Assets ‐ Landfill 13 (112,817) 0 0 0

Total Capital Expenditure (8,757,221) (711,558) (947,082) (235,524)

Net Cash from Capital Activities (6,039,964) (469,771) (444,822) 24,949

FinancingProceeds from New Debentures 860,000 0 0 0

Self‐Supporting Loan Principal 0 0 0 0

Transfer from Reserves 7 6,217,489 0 430,708 430,708

Advances to Community Groups 0 0 0 0

Repayment of Debentures 10 (415,696) (21,408) (21,405) 3 0.01%

Transfer to Reserves 7 (651,009) (52,080) (20,588) 31,492 60.47%

Net Cash from Financing Activities 6,010,784 (73,488) 388,715 462,203

Net Operations, Capital and Financing (1,217,836) 2,866,558 4,215,584 1,349,026

Opening Funding Surplus(Deficit) 3 1,272,214 1,272,214 1,272,214 0 0.00%

Closing Funding Surplus(Deficit) 3 54,378 4,138,772 5,487,798 1,349,026

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program)


Amended YTD

Budget

(a)

YTD

Actual

(b)

Amended Annual

Budget

6

Var. $

(b)‐(a)

Var. %

(b)‐(a)/(a) Var.

Note

Operating Revenues $ $ $ $ %

Rates 9 4,931,227 4,904,185 4,901,425 (2,760) (0.06%)

Operating Grants, Subsidies and 0

Contributions 11 5,984,419 1,847,499 1,639,616 (207,883) (11.25%)

Fees and Charges 3,227,376 1,683,387 1,793,457 110,070 6.54%

Service Charges 0 0 0 0

Interest Earnings 375,043 137,208 57,805 (79,403) (57.87%)

Other Revenue 332,704 101,745 120,891 19,146 18.82%

Profit on Disposal of Assets 8 0 0 0 0

Total Operating Revenue 14,850,769 8,674,024 8,513,193 (160,831)

Operating Expense

Employee Costs (7,038,115) (2,274,127) (1,960,076) 314,051 13.81%

Materials and Contracts (7,377,555) (2,224,691) (1,657,332) 567,359 25.50%

Utility Charges (837,099) (273,713) (233,367) 40,346 14.74%

Depreciation on Non‐Current Assets (9,220,543) (3,073,512) 0 3,073,512 100.00%

Interest Expenses 04 (33,621) (1,033) (1,048) (15) (1.49%)

Insurance Expenses (390,540) (335,810) (244,690) 91,120 27.13%

Other Expenditure (362,495) (154,833) (144,988) 9,845 6.36%

Loss on Disposal of Assets 8 (62,000) 0 0 0

Total Operating Expenditure (25,321,968) (8,337,719) (4,241,502) 4,096,218

Funding Balance AdjustmentsAdd back Depreciation 9,220,543 3,073,512 0 (3,073,512) (100.00%)

Adjust (Profit)/Loss on Asset Disposal 8 62,000 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Cash from Operations (1,188,656) 3,409,817 4,271,692 861,875

Capital RevenuesGrants, Subsidies and Contributions 11 2,667,257 241,787 502,260 260,473 107.73%

Proceeds from Disposal of Assets 8 50,000 0 0 0

Total Capital Revenues 2,717,257 241,787 502,260 260,473

Capital ExpensesLand Held for Resale 0 0 0 0

Land and Buildings 13 (2,291,663) (220,375) (614,245) (393,870) (178.73%)

Office Furniture & Eqipment 13 (6,000) (2,000) 0 2,000

Plant and Equipment 13 (371,046) (28,000) 0 28,000

Infrastructure Assets ‐ Roads 13 (1,208,303) (122,482) (990) 121,492

Infrastructure Assets ‐ Footpaths 13 (376,616) (62,666) (20,716) 41,950

Infrastructure Assets ‐ Bridges 13 0 0 0 0

Infrastructure Assets ‐ Drainage 13 (30,000) (10,000) (794) 9,206 92.06%

Infrastructure Assets ‐ Parks & Ovals 13 (25,000) (4,167) (1,600) 2,567 61.60%

Infrastructure Assets ‐ Levee Systems 13 0 0 0 0

Infrastructure Assets ‐ Airport 13 (3,710,468) 0 (219,978) (219,978)

Infrastructure Assets ‐ Carparks 13 (30,000) 0 0 0

Infrastructure Assets ‐ Other Infrasrtucture 13 (595,307) (261,868) (88,759) 173,109 66.11%

Infrastructure Assets ‐ Landfill 13 (112,817) 0 0 0

Total Capital Expenditure (8,757,221) (711,558) (947,082) (235,524)

Net Cash from Capital Activities (6,039,964) (469,771) (444,822) 24,949

FinancingTransfer From Reserves 7 6,217,489 0 430,708 430,708

Proceeds from New Debentures 860,000 0 0 0


Repayment of Debentures 10 (415,696) (21,408) (21,405) 3 0.01%

Transfer to Reserves 7 (651,009) (52,080) (20,588) 31,492 60.47%

Net Cash from Financing Activities 6,010,784 (73,488) 388,715 462,203

Net Operations, Capital and Financing (1,217,836) 2,866,558 4,215,584 1,349,027

Opening Funding Surplus(Deficit) 3 1,272,214 1,272,214 1,272,214 0 0.00%

Closing Funding Surplus(Deficit) 3 54,378 4,138,772 5,487,798 1,349,027

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

STATEMENT OF FINANCIAL ACTIVITY(By Nature or Type)


Amended Annual

Budget

Amended YTD

Budget

(a)

YTD

Actual

(b)

7

YTD 31 10 2016

Note

YTD Actual New

/Upgrade

YTD Actual

(Renewal

Expenditure) YTD Actual Total

Amended YTD

Budget

Amended Annual

Budget Variance(a) (b) (c) = (a)+(b) (d) (d) ‐ (c)

$ $ $ $ $ $Land and Buildings 13 13101 614,245 0 614,245 220,375 2,291,663 393,870

Office Furniture & Eqipment 13 13102 0 0 0 2,000 6,000 (2,000)

Plant and Equipment 13 13103 0 0 0 28,000 371,046 (28,000)

Infrastructure Assets ‐ Roads 13 13201 990 0 990 122,482 1,208,303 (121,492)

Infrastructure Assets ‐ Footpaths 13 13202 20,716 0 20,716 62,666 376,616 (41,950)

Infrastructure Assets ‐ Bridges 13 13203 0 0 0 0 0 0

Infrastructure Assets ‐ Drainage 13 13204 794 0 794 10,000 30,000 (9,206)

Infrastructure Assets ‐ Parks & Ovals 13 13205 1,600 0 1,600 4,167 25,000 (2,567)

Infrastructure Assets ‐ Levee Systems 13 13206 0 0 0 0 0 0

Infrastructure Assets ‐ Airport 13 13207 219,978 0 219,978 0 3,710,468 219,978Infrastructure Assets ‐ Carparks 13 13208 0 0 0 0 30,000 0Infrastructure Assets ‐ Other Infrasrtucture 13 13209 88,759 0 88,759 261,868 595,307 (173,109)Infrastructure Assets ‐ Landfill 13 13210 0 0 0 0 112,817 0

Capital Expenditure Totals 947,082 0 947,082 711,558 8,757,221 235,524

Comments and graphs

STATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING


Capital Acquisitions

8

Operating Revenues $ $ $ $

Governance 42,600 0 42,600 29,868

General Purpose Funding 9,960,195 0 9,960,195 6,047,226

Law, Order and Public Safety 168,943 116,846 285,789 104,063

Health 57,900 18,011 75,911 53,147

Education and Welfare 493,239 1,000 494,239 127,524

Housing 17,840 0 17,840 5,948

Community Amenities 1,894,519 0 1,894,519 1,376,343

Recreation and Culture 327,629 10,000 337,629 90,157

Transport 816,466 28,114 844,580 717,284

Economic Services 691,817 41,900 733,717 352,339

Other Property and Services 163,750 0 163,750 11,912

Total Operating Revenue 14,634,898 215,871 14,850,769 8,915,811

Operating ExpenseGovernance (1,224,628) 11,000 (1,213,628) (475,832)

04 (210,067) 0 (210,067) (70,156)

Law, Order and Public Safety (932,811) 0 (932,811) (308,415)

Health (721,996) (19,273) (741,269) (246,065)

Education and Welfare (1,513,579) (1,000) (1,514,579) (535,534)

Housing (132,276) 0 (132,276) (49,621)

Community Amenities (2,438,924) 0 (2,438,924) (820,415)

Recreation and Culture (5,779,463) 0 (5,779,463) (1,607,096)

Transport (10,641,051) (28,114) (10,669,165) (3,513,553)

Economic Services (1,561,248) (41,900) (1,603,148) (639,915)

Other Property and Services (86,638) 0 (86,638) (71,117)

Total Operating Expenditure (25,242,681) (79,287) (25,321,968) (8,337,719)

Funding Balance AdjustmentsAdd back Depreciation 9,220,543 0 9,220,543 4,589

Adjust (Profit)/Loss on Asset Disposal 62,000 0 62,000 0

Adjust Provisions and Accruals 0 0 0 0

Net Cash from Operations (1,325,240) 136,584 (1,188,656) 582,681

Capital Revenues

Grants, Subsidies and Contributions 2,667,257 0 2,667,257 241,787

Proceeds from Disposal of Assets 50,000 0 50,000 0

Proceeds from Sale of Investments 0 0 0 0

Total Capital Revenues 2,717,257 0 2,717,257 241,787

Capital ExpensesLand Held for Resale 0 0 0

Land and Buildings (2,281,663) (10,000) (2,291,663) (220,375)

Office Furniture & Eqipment (6,000) 0 (6,000) (2,000)

Plant and Equipment (254,200) (116,846) (371,046) (28,000)

Infrastructure Assets ‐ Roads (1,208,303) 0 (1,208,303) (122,482)

Infrastructure Assets ‐ Footpaths (376,616) 0 (376,616) (62,666)

Infrastructure Assets ‐ Bridges 0 0 0 0

Infrastructure Assets ‐ Drainage (30,000) 0 (30,000) (10,000)

Infrastructure Assets ‐ Parks & Ovals (25,000) 0 (25,000) (36,167)

Infrastructure Assets ‐ Levee Systems 0 0 0 0

Infrastructure Assets ‐ Airport (3,710,468) 0 (3,710,468) 0

Infrastructure Assets ‐ Carparks (30,000) 0 (30,000) 0

Infrastructure Assets ‐ Other Infrasrtucture (584,307) (11,000) (595,307) (261,868)

Infrastructure Assets ‐ Landfill (112,817) 0 (112,817) 0

Total Capital Expenditure (8,619,375) (137,846) (8,757,221) (743,558)

Net Cash from Capital Activities (5,902,118) (137,846) (6,039,964) (501,771)

FinancingProceeds from New Debentures 860,000 0 860,000 0


Transfer from Reserves 6,217,489 0 6,217,489 0

Purchase of Investments 0 0 0 0

Advances to Community Groups 0 0 0 0

Repayment of Debentures (415,696) 0 (415,696) (79,955)

Transfer to Reserves (652,271) 1,262 (651,009) (75,420)

Net Cash from Financing Activities 6,009,522 1,262 6,010,784 (155,375)

Net Operations, Capital and Financing (1,217,836) 0 (1,217,836) (74,465)

Opening Funding Surplus(Deficit) 1,272,214 0 1,272,214 1,272,214

Closing Funding Surplus(Deficit) 54,378 0 54,378 1,197,749

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Adopted Budget

Amendments

(Note 5)

Amended Annual

Budget

SHIRE OF CARNARVON STATEMENT OF BUDGET AMENDMENTS

(Statutory Reporting Program)For the Period Ended 31 October 2016

Adopted Budget

Amended YTD

Budget

(a)

9

1. SIGNIFICANT ACCOUNTING POLICIES

(a) Basis of AccountingThis statement comprises a special purpose financial report which has been prepared in accordance

with Australian Accounting Standards (as they apply to local governments and not‐for‐profit entities),

Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have beenconsistently applied unless stated otherwise.

Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non‐current assets, financial assets and liabilities.

Critical Accounting EstimatesThe preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and 04

The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 12.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxRevenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).

Receivables and payables are stated inclusive of GST receivable or payable.The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operatingcash flows.

SHIRE OF CARNARVONNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


10

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(f) Cash and Cash EquivalentsCash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.

Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.

(g) Trade and Other ReceivablesTrade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non‐current assets.

Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

(h) InventoriesGeneralInventories are measured at the lower of cost and net realisable value.

Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Land Held for ResaleLand held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development.Finance costs and holding charges incurred after development is completed are expensed.

Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.

Land held for sale is classified as current except where it is held as non‐current based on Council’s intentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non‐current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


11


(j) Depreciation of Non‐Current AssetsAll non‐current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight‐line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 25 to 50 yearsConstruction other than Buildings (Public Facilities) 5 to 50 yearsFurniture and Equipment 4 to 10 yearsPlant and Equipment 5 to 15 yearsHeritage Assets 25 to 50 yearsRoads 25 yearsFootpaths 50 yearsSewerage Piping 75 yearsWater Supply Piping and Drainage Systems 75 years

(k) Trade and Other PayablesTrade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short‐term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on‐costs.

(ii) Annual Leave and Long Service Leave (Long‐term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.



12


(m) Interest‐bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest‐bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(o) Current and Non‐Current ClassificationIn the determination of whether an asset or liability is current or non‐current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.



13


(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex‐gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non‐operating grants.

Non‐Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non‐current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.



14


(q) Nature or Type Classifications (Continued)

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non‐current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.

Based upon feedback received from the community the vision of the Shire is:"A wonderful place to live, work, invest and visit with the community working togetherto achieve shared objectives"

The Strategic Community Plan defines the key objectives of the Shire as:"Economic: A strong, resilient and balanced economy.Environment: Our unique natural and built environment is protected and enhanced.Social: Our community enjoys a high quality of life.Civic Leadership: A collaborative and engaged community."

(s) Reporting Programs

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

GOVERNANCEExpenses associated with provision of services to members of council and elections. Also included are costsassociated with computer operations, corporate accounting, corporate records and asset management. Costsreported as administrative expenses are redistributed in accordance with the principle of activity basedcosting (ABC).

GENERAL PURPOSE FUNDINGRates and associated revenues, general purpose government grants, interest revenue and other miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the above mentioned revenues, eg. Valuation expenses, debt collection and overheads.

LAW, ORDER, PUBLIC SAFETYEnforcement of Local Laws, fire prevention, animal control and provision of ranger services.

HEALTHHealth inspection services, food quality control, mosquito control and contributions towards provision ofmedical health services.



15


(s) Reporting Programs (Continued)

HOUSINGProvision and maintenance of rented housing accommodation for pensioners and employees.

COMMUNITY AMENITIESSanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteriesand town planning.

RECREATION AND CULTUREParks, gardens and recreation reserves, library services, television and radio re‐broadcasting, swimmingfacilities, walk trails, youth recreation, Visitor Centre, boat ramps, foreshore and Civic Centre.

TRANSPORTConstruction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depotoperations, plant purchase, marine facilities and cleaning of streets.

ECONOMIC SERVICESTourism, community development, pest control, building services, caravan parks and private works.

OTHER PROPERTY & SERVICESPlant works, plant overheads and stock of materials.



16

Note 2: EXPLANATION OF MATERIAL VARIANCES

Reporting Program Var. $ Var. % Var.Timing/

Permanent Explanation of Variance

Operating Revenues $ %

Governance (8,115) (27.17%)

General Purpose Funding ‐ Rates (25,841) (0.55%)

General Purpose Funding ‐ Other (95,182) (6.98%)

Law, Order and Public Safety (28,924) (63.37%) Timing

Variance due to first quarter payment for Community Emergency

Services Manager position not yet claimed from DFES and other two

participating Councils. Claim to be lodged

Health (5) (0.01%)

Education and Welfare 56,322 44.17% Timing

Variance due to the receipt of grant funds earlier than anticipated for

Youth Services

Housing (5,308) (89.24%)

Community Amenities 255,461 18.56% Timing Variance due to rate billing revenue for rubbish services

Recreation and Culture (4,125) (4.58%)

Transport (334,301) (62.61%) Timing Variance due to YTD Profiling

Economic Services 2,705 0.77%

Other Property and Services 26,482 222.32% Timing

Variance is due to receipt of reimbursments for Insurance claims and a

premium adjustment

Operating Expense

Governance 2,808 0.59%

General Purpose Funding 30,357 43.27% Timing Variance due to YTD Profiling

Law, Order and Public Safety 42,783 13.87% Timing Variance due to YTD Profiling

Health 56,829 23.09% Timing Variance due to YTD Profiling

Education and Welfare 198,273 37.02% Timing Variance due to YTD Profiling

Housing 21,811 43.96% Timing Variance due to YTD Profiling

Community Amenities 185,693 22.63% Timing Variance due to YTD Profiling

Recreation and Culture 681,694 42.42% Timing Variance due to YTD Profiling

Transport 2,815,150 80.12% Timing Variance due to YTD Profiling

Economic Services 292,729 45.75% Timing Variance due to YTD Profiling

Other Property and Services (231,909) (326.09%) Timing Variance due to YTD Profiling

Capital Revenues

Grants, Subsidies and Contributions 260,473 107.73% Timing Variance due to YTD Profiling

Proceeds from Disposal of Assets 0

Capital Expenses

Land and Buildings (393,870) (178.73%) Timing Variance due to YTD Profiling

Office Furniture & Eqipment 2,000 100.00%

Plant and Equipment 28,000 100.00%

Infrastructure Assets ‐ Roads 121,492 99.19%

Infrastructure Assets ‐ Footpaths 41,950 66.94%

Infrastructure Assets ‐ Bridges 0

Infrastructure Assets ‐ Drainage 9,206 92.06% Timing Variance due to YTD Profiling

Infrastructure Assets ‐ Parks & Ovals 2,567 61.60% Timing Variance due to YTD Profiling

Infrastructure Assets ‐ Levee Systems 0

Infrastructure Assets ‐ Airport (219,978) Timing Variance due to YTD Profiling

Infrastructure Assets ‐ Carparks 0

Infrastructure Assets ‐ Other Infrasrtucture 173,109 66.11% Timing Variance due to YTD Profiling

Infrastructure Assets ‐ Landfill 0

Financing

Loan Principal 3 0.01%

STATEMENT OF BUDGET AMENDMENTS (Statutory Reporting Program)


17

Note 3: NET CURRENT FUNDING POSITION

YTD 31 Oct

2016 30th June 2016 YTD 31 Oct 2015 $ $ $

Current Assets

Cash Unrestricted 2,790,095 1,974,131 4,919,303

Cash Restricted 7,633,793 8,043,913 10,138,676Receivables ‐ Rates 1,775,733 279,066 2,112,643Receivables ‐Other 1,379,283 828,052 1,520,356Inventories 32,438 143,822 101,831

13,611,342 11,268,984 18,792,810

Less: Current LiabilitiesPayables (489,753) (1,636,859) (1,480,615)Provisions (885,809) (919,890) (1,223,238)

(1,375,561) (2,556,748) (2,703,854)

Less: Cash Reserves (7,633,792) (8,043,911) (10,138,676)Less: Provisions 885,809 919,890 1,223,238

Net Current Funding Position 5,487,798 1,588,214 7,173,520

Comments ‐ Net Current Funding Position

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


Positive=Surplus (Negative=Deficit)

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000


Am

ou

nt

$ (

'000

s)

Note 3 ‐ Liquidity Over the Year

2015‐16

2016‐17

2014‐15

18

Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Total Institution MaturityRate $ $ $ Amount $ Date

(a) Cash Deposits

1100 Cash 11,076,195.55 11,076,196 ANZ / WATC At Call

11001 Cash At Hand 2,790,094.87 2,790,095 ANZ At Call

11002 Investments ‐3,442,402.44 (3,442,402) ANZ At Call2 8741 TRUST FUND CASH AT BANK 235,134.98 235,135 ANZ On Hand

Total 2,790,095 7,633,793 235,135 10,659,023

Comments/Notes ‐ Investments

Shire of Carnarvon



19

Note 5: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL

Account

Code

Job

Account

Code Description Classification Original Budget

Decrease in

Available Cash Current Budget $ $ $

5493 OTHER GRANT INCOME ‐ ECONOMIC DEVELOPMENT Operating Revenue ‐$75,000.00 ‐$41,900.00 ‐$116,900.00

4572 4576 ECONOMIC DEVELOPMENT Operating Expenses $250,000.00 $41,900.00 $291,900.00

1972 0200 STAFF HOUSING MAINTENANCE Operating Expenses $55,038.00 ‐$200.00 $54,838.00

41H2 0320 PRIVATE RENTALS Operating Expenses $2,785.00 $200.00 $2,985.00

0912 0911 CONTROL EXPENSES Operating Expenses $5,500.00 ‐$1,000.00 $4,500.00

2552 CAT CONTROL OPS Operating Expenses $3,000.00 $1,000.00 $4,000.00

3572 FESTIVALS AND EVENTS Operating Expenses $109,619.00 $825.00 $110,444.00

6072 VEHICLE OPERATING EXPENSE ‐ COMMUNITY SERVICES Operating Expenses $34,000.00 ‐$825.00 $33,175.00

3960 1712 URBAN ROAD MAINTENANCE Operating Expenses $1,122,017.78 $20,114.00 $1,142,131.78

4151 REIMBURSMENTS Operating Revenue $0.00 ‐$20,114.00 ‐$20,114.00

1822 MOSQUITO CONTROL Operating Expenses $44,369.00 $20,796.00 $65,165.00

1823 GRANTS (MOSQUITO FUNDING) Operating Revenue ‐$28,000.00 ‐$18,011.00 ‐$46,011.00

5480 TRANSFER TO MOSQUITO MANAGEMENT RESERVE Operating Expenses $1,600.00 ‐$1,262.00 $338.00

1852 ENVIRONMENTAL MONITORING AND ASSESSMENT Operating Expenses $6,000.00 ‐$1,523.00 $4,477.00

0843 GRANT ‐ SECURITY CAMERAS Operating Revenue $0.00 ‐$116,846.00 ‐$116,846.00

0734 0734 SECURITY CAMERA ‐ PLANT AND EQUIPMENT Capital Expenses $0.00 $116,846.00 $116,846.00

3673 SENIORS GRANT Operating Revenue $0.00 ‐$1,000.00 ‐$1,000.00

2202 SENIORS WEEK FUNCTION Operating Expenses $2,800.00 $1,000.00 $3,800.00

3543 OTHER INCOME Operating Revenue ‐$4,000.00 ‐$10,000.00 ‐$14,000.00

3434 3454 LAND & BUILDINGS LIBRARY/ART GALLERY Capital Expenses $0.00 $10,000.00 $10,000.00

4133 GRANTS OTHER ‐ AIRPORT Operating Revenue $0.00 ‐$8,000.00 ‐$8,000.00

41D2 1913 CORAL BAY AIRSTRIP Operating Expenses $5,000.00 $8,000.00 $13,000.00

3760 C055 MCGLADES ROAD Capital Expenses $117,735.00 ‐$117,000.00 $735.00

3760 C209 HARBOUR ROAD ‐ GREYS PLAIN Capital Expenses $0.00 $117,000.00 $117,000.00

1,652,464 0 1,652,464



20

Note 6: RECEIVABLES

Receivables ‐ Rates Receivable YTD 31 Oct 2016 30 June 2016 Receivables ‐ General Current 30 Days 60 Days 90+Days$ $ $ $

$ $ Receivables ‐ General 257,448 100,618 2,525 59,712Opening Arrears Previous Years 271,344 259,568

Levied this year 4,657,997 4,462,019 Total Receivables General Outstanding 420,303

Less Collections to date (3,153,608) (4,442,521)

Equals Current Outstanding 1,775,733 271,344 Amounts shown above include GST (where applicable)

Net Rates Collectable 1,775,733 271,344% Collected 63.98% 94.09%

Comments/Notes ‐ Receivables Rates Comments/Notes ‐ Receivables General



0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000


Amount $('000s)

Note 6 ‐ Rates Receivable

2015‐16

2016‐17

Current61%30 Days

24%

60 Days1%

90+Days14%

Note 6 ‐ Accounts Receivable (non‐rates)

21

Note 7: Cash Backed Reserve

2016‐17

Name Opening Balance

Amended

Budget

Interest

Earned

Actual

Interest

Earned

Amended

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Amended

Budget

Transfers Out

(‐)

Actual

Transfers Out

(‐)

Transfer out

Reference

Amended

Budget

Closing

Balance

Actual YTD Closing

Balance$ $ $ $ $ $ $ $ $

Leave Reserve 127,945 5,009 270 0 0 0 0 132,954 128,215

Plant Reserve 133,582 8,361 282 316,428 0 0 0 458,371 133,864

Waste Disposal Reserve 186,790 3,654 394 0 0 (90,000) 0 100,444 187,184

Property Infrastructure Reserve 1,753 65 4 0 0 0 0 1,818 1,757

Staff Housing Reserve 724,308 31,624 1,528 0 0 0 0 755,932 725,836

Civic Centre Reserve 303,596 1,152 640 0 0 (275,000) 0 29,748 304,236

I.T. Replacement Reserve 53,622 2,316 113 0 0 0 0 55,938 53,735

Airport Reserve 826,502 17,250 1,743 0 0 (780,000) 0 63,752 828,245

Coral Bay Tip Reserve 21,721 109 46 0 0 (20,000) 0 1,830 21,767

Surge/Fascine Wall Reserve 7,441 1,308 16 128,000 0 (120,000) 0 16,749 7,457

Town Planning Scheme Reserve 23,382 446 49 0 0 (22,000) 0 1,828 23,431

Fascine Dredging Reserve 124,750 2,551 263 0 0 0 0 127,301 125,013

Flood Mitigation Reserve 11,804 1,469 25 0 0 0 0 13,273 11,829

OTC/NASA Reserve 8,793 1,010 19 0 0 0 0 9,803 8,812

Blowholes Reserve 22,735 1,526 48 0 0 (20,000) 0 4,261 22,783

Unspent Grants and Contributions Reserve 4,639,633 36,987 13,407 0 0 (4,639,633) (430,708) Recoup Unspent 36,987 4,222,332

Land and Infrastructure Development Reserve 744,246 36,808 1,570 0 0 (250,856) 0 530,198 745,816

Asset Replacement Reserve 28,696 2,779 61 0 0 0 0 31,475 28,757

Emergency Response Reserve 51,701 1,787 109 50,000 0 0 0 103,488 51,810

Mosquito Management Reserve 912 32 2 1,600 0 0 0 2,544 914

8,043,911 156,243 20,588 496,028 0 (6,217,489) (430,708) 2,478,693 7,633,792



22

Note 8 CAPITAL DISPOSALS

Cost Accum Depr Proceeds

Profit

(Loss)

Amended Annual

Budget Profit/(Loss) Actual Profit/(Loss) Variance Comments$ $ $ $ $ $ $

Disposal of Plant

0 Sale of Grader ‐ PGRA1 (62,000) 0 62,000 Sale of Grader

0 0 0 00 0 0

0 0 0 0 (62,000) 0 62,000

Profit ‐

Loss 0

Comments ‐ Capital Disposal/Replacements



Actual YTD Profit/(Loss) of Asset Disposal

Disposals

Amended Current Budget YTD 31 10 2016

23

Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Amended Budget Amended Budget Amended Budget Amended Budget$ of Value Revenue Rates Rates Revenue Rate Interim Back Total

Properties $ $ $ $ $ Revenue Rate Rate RevenueRATE TYPE $ $ $ $

Differential General Rate

GRV 8.0437 1,885 45,942,447 3,695,473 2,830 0 3,698,303 3,696,435 15,000 5,305 3,716,740

UV Mining 11.5407 21 488,543 56,381 0 0 56,381 64,662 0 0 64,662

UV Pastoral 6.2950 33 2,828,640 178,063 0 0 178,063 178,094 0 0 178,094

UV Intensive Horticulture (Plantations) 0.7844 167 67,036,000 525,830 0 0 525,830 525,830 0 0 525,830

Sub‐Totals 2,106 116,295,630 4,455,747 2,830 0 4,458,577 4,465,021 15,000 5,305 4,485,326

Minimum

Minimum Payment $

GRV 908.00 211 191,588 0 0 191,588 190,680 0 0 190,680

UV Mining 200.00 24 4,800 0 4,800 4,800 0 0 4,800

UV Pastoral 383.00 4 1,532 0 0 1,532 1,532 0 0 1,532

UV Intensive Horticulture (Plantations) 750.00 2 1,500 0 0 1,500 1,500 0 0 1,500

Sub‐Totals 241 0 199,420 0 0 199,420 198,512 0 0 198,512

4,657,997 4,683,838

Amount from General Rates 4,657,997 4,683,838

Ex‐Gratia Rates 0

Specified Area Rates 217,984 217,389

Totals 4,875,981 4,901,227

Comments ‐ Rating Information



24

10. INFORMATION ON BORROWINGS(a) Debenture Repayments

Principal New Principal Principal Interest1‐Jul‐16 Loans Repayments Outstanding Repayments

Particulars Actual

Amended

Budget Actual

Amended

Budget ActualAmended

Budget

$ $ $ $ $ $

Loan 213 ‐ Staff Housing 54,956 2,519 10,306 52,437 44,650 621 3,089

Loan 211 ‐ Library/Art Gallery 106,607 18,886 77,540 87,721 29,067 1,428 6,243

Loan 215 ‐ Infrastructure Development 340,162 0 132,450 340,162 207,712 (738) 11,957

Loan 216 ‐ Airport Works 0 450,000 0 19,964 0 (19,964) 0 5,580

Loan 217 ‐ Plant Purchase 0 410,000 0 39,126 0 (39,126) 0 0

Loan 214 ‐ Plant Purchase 136,310 0 136,310 136,310 0 (262) 2,508

638,035 860,000 21,405 415,696 616,630 222,339 1,048 29,377

All debenture repayments were financed by general purpose revenue.

(b) New Debentures

The Shire of Carnarvon anticipates to source new loan funds for Airport works and the purchase of a new Grader in the 2016/17 year, but no new debentures were raised during this reporting period



25

Program/Details Grant Provider Approval 2016‐17 Variations Operating Capital Recoup StatusGL Amended Additions Received Not Received

Budget (Deletions)

(Y/N) $ $ $ $ $ $

GENERAL PURPOSE FUNDING

0071 Grants Commission ‐ General WALGGC Y 3,714,887 0 3,714,887 0 926,674 2,788,213

0111 Grants Commission ‐ Roads WALGGC Y 1,130,927 0 1,130,927 0 283,044 847,883

GOVERNANCE

LAW, ORDER, PUBLIC SAFETY

0805 FESA Grant ‐ Operating Bush Fire Brigade Dept. of Fire & Emergency Serv. Y 2,032 0 2,032 0 2,465 (433)

1203 Grant FESA ‐ SES Dept. of Fire & Emergency Serv. Y 19,883 0 19,883 0 6,628 13,256

1273 DFES Community Emergency Manager Dept. of Fire & Emergency Serv. 114,258 0 114,258 0 0 114,258

COMMUNITY DEVELOPMENT

6063 DYS&R Club Development Dept. Sport & Recreation Y 100,000 0 100,000 0 0 100,000

6083 Kidsport Dept. Sport & Recreation Y 31,000 0 31,000 0 25,000 6,000

1393 Indigenous Advancement Strategy Dept. of Premier & Cabiney Y 100,000 0 40,000 60,000 50,000 50,000

1353 Youth Outreach Dept of Justice & Family & Child Services Y 226,039 0 226,039 105,056 120,983

HEALTH

1823 Grants ‐Mosquito Funding Dept. of Health Y 46,011 0 46,011 0 44,531 1,480

COMMUNITY AMENITIES

RECREATION AND CULTURE

3163 Carnarvon Civic Centre LotteryWest Y 39,000 0 39,000 0 0 39,000

3203 Carnarvon Aquatic Centre Dept. Sport & Recreation Y 32,000 0 0 32,000 0 32,000

3505 Library Activities Children's Book Council Y 4,000 0 4,000 0 0 4,000

TRANSPORT

3841 RRG Grants ‐ Capital Projects Regional Road Group Y 458,411 0 0 458,411 183,364 275,0474091 Main Roads WA Direct Grant Y 260,473 0 260,473 0 260,473 0

4603 Regional Airports RADS and RAAP 2,000,000 0 0 2,000,000 0 2,000,000

ECONOMIC SERVICES

4A33 Visitors Centre Sustainability Grant Tourism WA Y 28,701 0 28,701 0 28,701 0

4311 Heritage Trail Grant Tourism WA Y 46,840 0 46,840 0 42,156 4,684

5493 Gascoyne Food Bowl Structure Plan Survey Dept. of Agriculture and Food WA Y 116,900 0 116,900 0 87,660 29,240

TOTALS 8,471,362 0 5,920,951 2,550,411 2,045,750 6,425,612

Operating Operating 5,980,951 1,862,386

Non‐Operating Non‐operating 2,490,411 183,364

8,471,362 2,045,750

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 31 October 2016

Note 11: GRANTS AND CONTRIBUTIONS

26

Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening

Balance Amount Amount

Closing

BalanceDescription 1 Jul 16 Received Paid 31‐Oct‐16

$ $ $ $BUILDING IN TRAINING FUND 0 9,118 (7,698) 1,420CIVIC CENTRE AIRCONDITIONING 51 51CIVIC CENTRE HIRE 6,359 1,140 (2,590) 4,909FOOTPATH DEPOSITS 20,099 20,099FOOTPATHS CASH IN LIEU 7,200 7,200P.O.S.DEPOSITS 110,374 110,374PERTH GLORY FLOOD RELIEF 12,500 12,500PRIVATE WORKS 2,000 2,000SHIRE FACILITY DEPOSIT 6,000 5,960 (5,580) 6,380SUNDRY 1,438 33,980 (33,980) 1,438PIONEER CEMETERY 6,540 6,540SUSPENSE 38,749 26,704 (978) 64,475UNCLAIMED MONIES 4,142 4,142NOMINATION DEPOSIT 0 0

215,452 76,902 (50,826) 241,528

Shire of Carnarvon



27

8.2.3 INVESTMENTS AS AT 31 OCTOBER 2016 File No: 2F0502 Date of Meeting: 22nd November 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Jodie Anderson, Relief Finance Manager Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To seek Council’s endorsement of surplus funds invested to 31 October 2016 Description of Proposal: N/A Background: Nil Consultation: Takes place with financial institutes prior to renewal of investments. Statutory Environment: Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds. Relevant Plans and Policy: The investment report is produced in accordance with Council’s investment policy. Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives:







Comment: The attached monthly report on investments (Schedule No. 8.2.3) has been compiled in accordance with the reporting framework included as part of Council’s investment policy. OFFICER’S RECOMMENDATION That Council receive the investments report as at 31 October 2016.

Schedule 8.2.3

Fund Amount Type Interest Term Maturity Date Invested with

Municipal 1,987,815.42 Online Cash Management 0.70% On call On call ANZ Bank

Trust 239,142.96 Cash Management Daily return On call On call ANZ Bank

Reserves 270.99 Cash Management Daily return On Call On Call ANZ Bank6,017,170.91 Online Cash Management 0.70% On Call On Call ANZ Bank

Short Term Investments 710,152.03 Term Deposit 1.45% 31 Days 30.09.2016 WA Treasury CorpShort Term Investments 6,540.75 Term Deposit 2.60% 6 Months 12.12.2016 ANZ Bank

8,961,093.06

SHIRE OF CARNARVONINVESTMENTS HELD AS AT 31 OCTOBER 2016

8.2.4 EXTENSION OF SUB-LICENCE WITH GERALDTON FUEL FOR THE TEMPORARY FUEL FACILITY 64 CORAL BAY

File No: P030121 Date of Meeting: 22 November 2016 Location/Address: Lot 64 on Deposited Plan 30121 Coral Bay Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Carolien Claassens, Governance Officer; Marius Shepherd, Manager

Planning Declaration of Interest: None Voting Requirements: Recommendation 1: Simple Majority

Recommendation 2: Absolute Majority Recommendation 3: Absolute Majority

Previous Reports: 29 Oct 2013, 28 Jan 2014, 29 July 2014, 23 June 2015

Summary of Item: This report relates to a request for extension of a Sub-Licence, of the temporary retail fuel facility on Lot 64 Banksia Drive (Coral Bay), for a further 2 years effective from 1 January 2017. Currently the Sub-Licence is held by Geraldton Fuel Company Pty Ltd (Geraldton Fuel). This facility support the needs of the Coral Bay community and it’s visitors as an interim arrangement until such time a new permanent Service Station is constructed on the adjacent Lot 62 in Coral Bay. Description of Proposal: Council approval is sought for approval of an extension of the Sub-Licence with Geraldton Fuel for the temporary retail fuel facility on Lot 64 for a further term of 2 years, to run from 1 January 2017 until 31 December 2018. Similarly, Council is further requested to delegate authority to the CEO to approve extension of the necessary temporary Development Approvals previously granted, also to be effective from 1 January 2017 until 31 December 2018. Background: As previously reported to Council, negotiations have been taking place between the State Government and owners of the previous fuel filling facility on Lot 12 Robinson Street, Coral Bay to develop a new fuel station on Lot 62 Banksia Drive, Coral Bay. In August 2013 a notice was served by the owners of the old fuel facility that their operations will cease in February 2014 as the licence would not be renewed by Department of Mines and Petroleum. Additionally, the old site would have to be remediated at considerable cost to the owners constraining their ability to develop a new site. As a consequence Coral Bay would be left without a fuel supply. To remedy this situation Council resolved at its ordinary meeting held 29 October 2013, with delegation to the CEO, to accept a Licence Agreement from Department of Lands for a part of Lot 64 Coral Bay to be used for a temporary fuel facility. The Licence included the right of sub-licence the Licence Area. To find a suitable experienced fuel supplier to Sub-Licence the temporary fuel facility Council called for Expression of Interest (EOI 2/2013) which closed in January 2014. Council resolved at a Special Council meeting held 28 January 2014 to award the Sub-licence to Geraldton Fuel. For reference purposes Figure 1 illustrates the location of the temporary Fuel Facility:

Figure 1 – Existing temporary Fuel Facility from Geraldton Fuel

The Licence Agreement and Sub – Licence are due to expire at 31 December 2016. The Department of Lands have initiated the process of releasing the adjacent Lot 62 for a permanent fuel facility and calling for expressions of interest from permanent fuel providers. This process is still ongoing however and therefore extension of the temporary arrangements are necessary. To continue the provision of fuel in Coral Bay the Shire requested a renewal of the current Licence Agreement with Department of Lands. The department granted a new licence for a further 3 years, effective from 1 January 2017. Currently the Licence has been sent back to the department for further execution by the department (Schedule 8.2.4). Council resolved the following in regards to an extension of the Sub-Licence: Extract of minutes from Ordinary Council Meeting 28 January 2014: SCM 7/01/14 COUNCIL RESOLUTION Cr Ganzer/Cr March That Council:

1. Pursuant to Section 3.58(2)(b) of the Local Government Act, 1995 award a sub licence for the establishment of a temporary retail fuel facility on Lot 64 of Deposited Plan 030121 Coral Bay to Geraldton Fuel Company Pty Ltd in line with their EOI 2/2013 submission, with the sub licence agreement to be reviewed by the Shire’s solicitors.

Temporary Fuel Facility Geraldton Fuel

Lot 64

Lot 62

Clause 2.3.1 (c) of Expressions of Interest (EOI) 2/2013 documentation provides the following information in regards to an extension of the Sub-Licence for the successful submission:

2.3.1 Commitment An EOI submission must provide written commitment to the Principals’ requirements that the temporary fuel facility:

a) must be approved, installed, licenced and operational for retail trade on or before 31st March 2014.

b) will attract an annual licence fee of $3,000 (excl. GST) to be paid to the principal within fourteen (14) days from the date of invoice.

c) licence will terminate on 31st December 2016, unless otherwise extended in writing by the Principal.

Although, Council resolved to award a sub-licence for 3 years and a possible extension, unfortunately when the Sub-Licence was prepared the option to further extend the Sub-Licence hasn’t been included in the document. In terms of land use planning, the primary Statutory tool is District Zoning Scheme (DZS) No. 11. Under DZS No. 11 the property is zoned “Coral Bay Settlement Zone”, with Schedule 5 identifying the property to be within the ‘Natural Environs’ precinct. This precinct does not permit the development of a (permanent) fuel facility and Council was therefore only able to issue temporary development approval pursuant to Clause 3.5.1 (xv) of DZS No. 11. This clause limits temporary approvals as follows:

“xv) Council may approve an application for planning approval for a use not permitted in the Planning Precincts provided that the proposed use:

(a) is of a temporary nature only; subject to the following condition: That the period of the temporary use shall be specified and shall not be greater than three years from the date of approval;

xvii) Pursuant to Clause 3.5.1 (xvi) Council may grant approval to extend the period of a temporary use provided that the period for the temporary use does not exceed five years in total including all extensions.”

Council may therefore agree to the extension of the temporary use of the facility for another two years, so that the total time of a temporary fuel facility does not exceed 5 years. It should be noted that Council granted delegated authority to the CEO at the Special Meeting in January 2014 to approve the initial facility upon receiving a compliant Development Application, which was then effected on the 11th of February 2014. Subsequent to that initial application, later Development Applications for first a fuel station sign and later a storage container were approved by Council on 29 July 2014 and 23 June 2015 respectively. Bothe these approvals were limited to expire at the end of the sub-lease (31 December 2016). Since it is highly probable that all these developments (the fuel facility itself, the sign and the storage container) will remain as is for the extended period, it is recommended that the CEO be delegated the authority to extend the development approvals for all of them when in receipt of compliant development applications. Geraldton Fuel has confirmed their interest in running the temporary fuel facility for another two years. In accordance with Local Government Act 1995, Clause 3.58. (3) Disposing of Property, the disposal of property needs to be advertised for period not less than 2 weeks, to notify the public.

Consultation: The Department of Lands and the current sub-leaseholder Geraldton Fuel was consulted during the preparation of this item. Statutory Environment: Local Government Act 1995, Clause 3.58. (3) and Clause 5.42. (1)(b) District Zoning Scheme No. 11 Relevant Plans and Policy: C016 Lease and Licensing Classification Financial Implications: The current Sub-Licensee pays an annual Sub-Licence Fee of $3,000 (ex GST). The cost associated with the execution of a formal extension of Sub-Licence will be paid by the Sub-Licensee, in accordance with Policy C016 Tier Three – Commercial Leases. Risk Assessment: With the expiry of the Sub-Licence being 31 December 2016 it is imperative that there is a continuation of the supply of fuel within the Coral Bay town site. The likelihood of another party being interested in building and running a temporary fuel facility for only 2 years is assumed to be very low. The current Sub-Licensee spent a substantial amount of money to build the existing infrastructure. Community & Strategic Objectives:

Outcome 1.1 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.1 Advocate for the release of State Government-owned land for residential, commercial and industrial development.

Outcome 1.3 Improved Shire infrastructure

1.3.1 Advocate for the timely provision of enhanced infrastructure and utilities to facilitate economic growth. e.g., water, power, sewerage, boat launching facilities, air transport infrastructure and telecommunications.

Comment: It is quite evident that the need for a guaranteed fuel supply in Coral Bay is critical and must be proactively facilitated. A permanent solution is not yet available and therefore it is essential that the current temporary sub-licence and development approvals be extended to ensure this vital service.

OFFICER’S RECOMMENDATION 1 That Council pursuant to Section 5.42 of the Local Government Act, 1995, note the renewal of the Licence Agreement from the Department of Lands for part of Lot 64 Coral Bay to be used for a temporary fuel facility.

Recommendation 1: Simple Majority Required OFFICER’S RECOMMENDATION 2 That Council Pursuant to Section 3.58(2)(b) of the Local Government Act, 1995 award an extension of the sub licence for a further two (2) years up to 31 December 2018 for the establishment of a temporary retail fuel facility on Lot 64 of Deposited Plan 30121 Coral Bay to Geraldton Fuel Company Pty Ltd in line with the EOI 2/2013 Documentation and the EOI 2/2013 submission.

Recommendation 2: Absolute Majority Required

OFFICER’S RECOMMENDATION 3 That Council delegate authority to the CEO under Section 5.42 of the Local Government Act, 1995 to:

1) execute and seal the extension of the Sub-Licence agreement, and further to 2) grant development approval subject to a compliant application being received for the temporary

fuel facility and auxiliary development, including signage and a storage container on Lot 64 on P30121 Banksia Drive, Coral Bay pursuant to Section 3.5.1 of the Shire of Carnarvon District Zoning Scheme No.11.

Recommendation 3: Absolute Majority Required

8.2.5 AWARD OF CONSULTANT RFQ 05/2016 – STATE CCTV INFRASTRUCTURE File No: 2F1617.03 Date of Meeting: 22 November 2016 Location/Address: Shire Uplink Tower, Francis Street Shire carpark; Site 1 Town Oval (Reserve

1856, Lot 1164 Egan Street); Centre Roundabout (Robinson Street Road Reserve, intersection of Camel Lane and Francis Street); Site 3 Civic Centre Car Park (Reserve 21853, 21 Robinson Street)

Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Carolien Claassens, Governance Officer Declaration of Interest: None Voting Requirements: Simple Majority Previous Reports: 25 October 2016 FC 9/10/16

Summary of Item: This report seeks to inform Council of the award of the Request for Quote (RFQ) 05/2016 – “State CCTV Infrastructure” under delegated authority as per delegation 3030 “Tendering for Goods and Services”. Description of Proposal: That Council note the award to Avantgarde Technologies (Avantgarde) of a Consultancy Agreement for the State CCTV Infrastructure granted under delegated authority to the CEO following Request for Quote RFQ 05/2016. Background: In December 2015 the Shire of Carnarvon completed an Expression of Interest with WA Police for the State CCTV Infrastructure Fund in a bid to upgrade and expend the CCTV Infrastructure within the Shire, and enable Carnarvon Police access to the information. Before receiving an approval of the grand funding provided by WA Police, the Shire had to issue an RFQ through WALGA prequalified panel of Suppliers – Category ‘CCTV Systems to meet State CCTV Strategy’. The scope of works for the RFQ has been written in collaboration with WA Police. This scope of works includes:

- A transmitter/receiver on the Shire Uplink Tower to link the Police station into the camera network. A link is also required between the Shire office, town beach and town oval.

- Back and server requirements at the Shire main office and the Police Station. - Seven (7) camera locations identified, listed as follows:

Site 1 Town Oval

Site 2 Centre Roundabout Robinson Street

Site 3 Civic Centre Carpark

Site 4 Town Beach Playground

Site 5 Fascine Jetty Structure 1 – Opposite 103 Oliva Terrace Carnarvon

Site 6 Fascine Jetty Structure 2 – Opposite 105 Olivia Terrace Carnarvon

Site 7 Fascine Jetty Structure 3 – Brown Street Carpark The WA Police will be running the State CCTV Strategy Fund for two financial years, starting in 2016/2017. The approval for the first year of funding has been received, which includes:

- A transmitter / receiver on the Shire Uplink Tower - Back and server requirements - Camera site 1, 2 and 3.

To accommodate Site 4, 5, 6 and 7 of the Project Scope, the Shire needs to apply for the second round of funding for 2017/2018. Accordingly, the scope has been written in such a way that the system can be installed in stages, dependent upon funding being available. The RFQ process was conducted over a three week period with two submissions being received from Avantgarde and Downer EDI Engineering Electrical Pty Ltd. (Downer). The submissions have been evaluated by the Evaluation Panel, consisting of the Executive Manager of Corporate Services, Manager Assets and the IT Coordinator. Both submissions achieved an acceptable qualitative score. A copy of the confidential evaluation report can be provided to Councilors on request. The Evaluation Panel recommended Avantgarde should be awarded the contract. Avantgarde provides a good understanding of the project and key personnel. In the quotation a high standard of equipment has been included, without being more expensive than the submission from Downer. WA Police have accepted the recommendation from the Evaluation Panel which has resulted in approving the Grant between WA Police and the Shire of Carnarvon. Consultation: Consultation undertaken with –

1. WA Police 2. Avantgarde 3. Downer

Internal consultation has also taken place between the Shire IT department and Infrastructure Directorate relating to the preparation of the RFQ documentation, and the evaluation of the submissions. Statutory Environment: The quotation process is conducted through WALGA’s purchasing service as permitted under the Local Government Act 1995, Part 3, Division 3 s 3.57 and the Local Government (Functions and General) Regulations 1996, Part 4 Division 2. The CEO has exercised authority pursuant to Council Delegation 3030. Relevant Plans and Policy: Policy C013 – Tender Selection Criteria Policy, to identify the Qualitative Selection Criteria for the RFQ Policy C002 – Purchasing Policy, using a Tender Exempt Panel of Pre-Qualified State of WALGA preferred suppliers. Financial Implications: The State CCTV Infrastructure is provided for in the existing Capital Expenditure budget under COA 0734 Job 0734, with these funds being grant moneys secured though WA Police Force. Risk Assessment: There is no risk associated with the Officer Recommendation. Community & Strategic Objectives:

Outcome 3.8 Improved community health, safety and well being.

Comment: The intention of this report is to close out the request for quote process by reporting to Council the actions of the CEO in awarding RFQ 05/2016 under delegated authority for the State CCTV Infrastructure. It is expected this project will be completed by 31st December 2016. OFFICER’S RECOMMENDATION That Council pursuant to Section 5.42 of the Local Government Act, 1995, note the Award to Avantgarde Technologies of Request for Quotation 05/2016 - State CCTV Infrastructure, performed under Delegated Authority 3030 afforded to the Chief Executive Officer.

3.8.2 Implement the Carnarvon Crime Prevention strategy and maintain the Carnarvon Safety Alliance.

3.8.3 Apply urban and environmental design principles to reduce crime and maximise personal safety.

8.2.6 RFT 03/2016 – PROVISION OF ELECTRICAL SERVICES File No: 2F1516.01 Date of Meeting: 22 November 2016 Location/Address: N/A Name of Applicant: N/A Name of Owner: Shire of Carnarvon Author/s: Carolien Claassens – Governance Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: N/A

Summary of Item: This report seeks Council not accept any submission for Request for Tender (RFT) 03/2016 – “Provision of Electrical Services” and re-start the process a fresh to call for the “Tendering for Goods and Services” for this service. Description of Proposal: That Council conclude and then re-start the tender process for Provision of Electrical Services as Request for Tender RFT 05/2016. Background: The previous contract for the Provision of Electrical Services with Redcliff Electrical expired on 30 September 2015. Currently the Shire has been requesting quotation from several local electricians, hence the absence of a contract. Due to legislative compliance requirements, when the procurement of goods/ services is greater than $150,000 (over an unspecified amount of time), the Shire has needed to undertake a Public Tender. In this regard the cost of electrical works is likely to exceed the value of $150,000 over the coming financial years, given an average expenditure of $91,000 in the last few years. In light of this, a RFT process was recently conducted over a four week period with one submission received from a local Electrician. The tender process was advertised on the Tenderlink website, and in the Local and State newspaper. Receiving only one submission for the Tender raised questions by the Evaluation Panel as to why the Shire didn’t receive other submissions from local suppliers. To be able to make a fair decision based on ‘value for money’, the panel contacted four local Electricians with questions as to whether they received an invitation from Tenderlink to submit for Tender 03/2016. Three out of four responded, with two Electricians confirming they didn’t receive any information. Due to a technical issue by Tenderlink the Evaluation Panel believes that not providing similar information to all local suppliers has meant that not all who held an interest in bidding for the work had the opportunity to provide a tender application. In the Evaluation Report the Panel advised the CEO not to award a contract at this stage, but suggested that a new Tender process should be carried out providing the same Scope of Works and Selection Criteria as RFT 03/2016. A copy of the confidential evaluation report can be provided to Councillors on request. Further it is recommended the single submission received for RFT 03/2016 be accepted in the new Tender, should that provider not wish to resubmit.

Consultation: Nil Statutory Environment: The tender process is conducted in accordance with the Local Government Act 1995, Part 3, Division 3 s 3.57 and the Local Government (Functions and General) Regulations 1996, Part 4 Division 2. Relevant Plans and Policy: The following policies and delegation applies to the formal tender processes:

Policy C002 – Purchasing Policy

Policy C013 – Tender Selection Criteria Policy

Delegation 3030 – Tendering for Goods and Services Financial Implications: Provision of electrical works across various line items is provided for in the existing budget, which are fundamental to the core business of the Shire. Risk Assessment: There is no risk associated with the Officer Recommendation. Community & Strategic Objectives:

Outcome 1.1 A thriving and diverse business environment

1.5.1 Advocate for increased resources for local business development agencies such as the Small Business Information Centre.

1.5.2 Support employment and training programs for local business.

1.5.3 Develop strong alliances with local businesses to effectively enhance and support economic growth.

Comment: As mentioned the intention of this report is to conclude the current Request for Tender 03/2016 process for Provision of Electrical Services without accepting any submission, and restart the process. It is viewed as appropriate given a ‘glitch’ in the e-tender system that appears to have denied the opportunity to all local suppliers to competitively bid for the Shire’s electrical work. OFFICER’S RECOMMENDATION That Council:

1. Pursuant to Section 5.42 of the Local Government Act, 1995 not accept any tender submission for RFT 03/2016 - Provision of Electrical Services, resulting this tender submission being concluded;

2. Recall for Tenders titled ‘RFT 05/2016 - Provision of Electrical Services’, in line with Council Policy C013 – Tender Selection Criteria Policy and subject to the following:

a) The period of advertising to be a minimum of twenty one (21) days; b) The tender process being conducted through a traditional approach involving

notification circulating in a state and local newspaper, and the Shire website with submissions being lodged in person, electronically, through Australia Post or by courier.

8.3.1 DEVELOPMENT APPLICATION: HOLIDAY HOUSE (LARGE) AT 26 FREEMAN STREET, KINGSFORD

File No: A1245; P77/16 Date of Meeting: 22 November 2016 Location/Address: Lot 62 on D72825 HN 26 Freeman St Kingsford Name of Applicant: Barry & Diane Evans Name of Owner: Barry & Diane Evans Author: Robert Pringle Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: A development application has been received to consider the use of ‘holiday house (large)’ for property at 26 Freeman Street, Kingsford. Following advertisement of the proposal, no objections have been raised. It is recommended that conditional approval be granted for a period of 1 year, with further approval to be granted in annual cycles subject to meeting the conditions of approval. Description of Proposal: The applicants own two adjacent properties and are seeking an alternative to long term rental of the second property. As the property is in the Special Residential Zone, and has shelter and an informal paddock for horses, the use would be ideal for a certain type of travelling public, including those that might participate in racing and jumping events held by Carnarvon Race Club or Carnarvon Horse & Pony Club. A floor plan is shown in Figure 1, showing that the 4 Bedroom property additionally includes a lounge, cinema, joint kitchen/dining, and a large outdoor alfresco dining area under cover. The master bedroom is served by an en-suite. The proposal has been provided to the Environmental Health Officer to consider in relation to air space provisions under the Health (Amendment) Local Laws 2002. The applicant has confirmed that the following arrangement will be implemented: Bedroom 1: 2 adults and 1 child Bedroom 2: 2 adults or 4 children Bedroom 3: 1 adult and 1 child, or 3 children Bedroom 4: 1 adult or 2 children The maximum occupancy should be limited to one of the following configurations:

Adults: 6 adults and 2 children,

1 family: 2 adults and 9 children, or

2 families: 4 adults and 5 children *Note: for the purposes of this assessment, a child is 10 years of age and younger.

Figure 1 – Floor Plan

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The total property area is 6574m2 in area with nearly 1500m2 available for parking and manoeuvring of vehicles, as there is not a substantial lawn or otherwise vegetated area outside of the fenced interior yard surrounding the dwelling. Background: The property has been used for a special (semi-rural) residential dwelling with stables and horse paddock since its redevelopment in the 1980s. Previously, it would have been also a single dwelling from about 1964, according to the Shire’s building records. The property is adjacent to the Bridle Path which is still in use between Freeman Street and Gibson Street – though the path has been closed South and East of the same streets, which formerly connected to Boor Street. The boundary between the bridle path and Lot 62 is not currently fenced. During the review of the application by the Officer, it was discovered that the Shire had no records of works which were undertaken to the house by the former owner (the applicants’ son) – the works were shown on the aerial images of the site in comparison between the 2012 and 2015 photos (see Figure 2). No Development (planning) approval would have been required for these works, however a building permit application for unauthorised works is required and the applicants have indicated that the documentation will be lodged and assessed as soon as possible. The works included extension of a front verandah, repair to the garage, and construction of the alfresco area at the rear of the house. Consultation: The Shire of Carnarvon Town Planning Scheme No. 10 (‘TPS 10’) provides an ‘SA’ usage for a ‘Holiday Home (large)’ within a ‘Special Residential’ zone. This means that Council may, at its discretion, permit the use after notice of application has been given after expiration of 14 days from the advertising of the application. All property owners with adjacent boundaries, including on the opposite side of Freeman Street were notified of the application. Additionally, the notice was published on the Shire’s website and administration office notice board. Two submissions were received in support of the application with no further comment provided. Statutory Environment: Planning & Development Act 2005 and (Local Planning Schemes) Regulations 2015 Part 5, Local Planning Schemes: Shire of Carnarvon Town Planning Scheme No. 10 is in force under this Act and has the objective of making suitable provision for the improvement, development, and use of the land as described in the local planning scheme area. A Development Approval is required in accordance with Section 60 of the Regulations.

Figure 2. Site Aerial Image (note works in progress; 2015)

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Shire of Carnarvon Town Planning Scheme No. 10 (TPS 10) The subject land is within the area of TPS 10 and zoned ‘Special Residential’ with an applied density of ‘R2.5’. ‘Holiday Home (large)’ is designated a ‘SA’ use within the Special Residential zone under TPS No. 10 Relevant Plans and Policy: Planning Bulletin 99 The Western Australian Planning Commission’s Planning Bulletin 99 provides guidance to local government in how to address proposals within the growing holiday home sector. Amongst other things, it recommends that where an application is supported that initial approval should be granted for a limited period of one year, and potentially renewed on a three year to five year period subject to measures that ensure minimal negative impact on the amenity of neighbouring properties. This is designed to provide a degree of certainty to operators, while also enabling the local government flexibility to terminate approvals of non-compliant operators. Planning Bulletin 99 states that holiday homes are more appropriate in areas of high tourism amenity and close proximity to key tourism attractions such as the beaches, town centres or rural areas, but observes that they may not be appropriate in suburban locations. Financial Implications: None known. Risk Assessment: No specific risks are identified for Council as Shire staff have followed the planning procedures of assessment as provided for the Town Planning Scheme No. 10. Community & Strategic Objectives: The proposed amendment is considered to be in accord with the following goals & outcomes in the Carnarvon Strategic Community Plan 2011:


1.1.1 Promote and support local and regional tourism initiatives. 1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.

Comment: Under the Shire of Carnarvon Town Planning Scheme No. 10, ‘Holiday Home (standard)’ is firstly defined as:

‘a single house (excluding ancillary accommodation), which may also be used for short stay accommodation for no more than six people (but does not include a ‘bed and breakfast’, ‘guesthouse’, ‘chalet’ and ‘short-stay accommodation unit’)’.

Following that, a ‘Holiday Home (large)’ is then defined as:

‘premises conforming to the definition of ‘Holiday Home (standard)’ with the exception that the premises provide short-stay accommodation for more than six people but not more than 12 at any one time.’

This second definition aligns with the accommodation type proposed at Lot 62 (HN 26) Freeman Street, Kingsford. To further clarify the definition and to prevent issues from arising relating to environmental health constraints, the applicant should be advised of the need to hire the property only to single entities rather than individuals to fill the spaces (i.e., individual rooms for rent is prohibited, unless a lodging house licence is obtained alongside a subsequent development approval).

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Whilst no specific development standards are listed in TPS 10 in relation to a ‘holiday home (large)’ the Residential Design Codes stipulate 2 car parking spaces to be provided for a single house, which can readily be accommodated on the site. As previously stated, there is an area of approximately 1500m2 available for parking and manoeuvring, and as such, the Officers are not worried about parking issues. TPS 10 Amendment 56 (Government Gazette 29/03/2011) introduced ‘holiday homes (large)’ as a use class, and added special provisions in relation to Short-Stay Accommodation through what is now Clause 6.16.1:

“It is the Local Government’s intent to allow a wide range and choice of short-stay accommodation typologies within the scheme area to cater for the diverse accommodation needs of the tourist/visitor.”

The Shire has established policy through this Clause which would encourage a diverse range of short-stay accommodation formats being suitable across the area covered by TPS 10, in accordance with the Scheme provisions. In this regard, the proposal has demonstrated compliance with TPS 10 Provisions and the application is considered an appropriate location for holiday home style accommodation. With regards to conditions and advice deemed appropriate for a ‘holiday home (large)’, the Shire Officers have previously consulted the WAPC Planning Bulletin 99 and resources provided by the City of Busselton in developing a set of conditions that are reasonable considering the Shire of Carnarvon does not have a local law with respect to holiday accommodation. Though the proposed ‘holiday house (large)’ is not in close proximity to townsite amenities, it would provide a specialist accommodation type for those that may be interested in a more rural holiday experience, including those that love horse riding, racing, or other rural pursuits. As a result, the proposal is suitable to the neighbourhood character. OFFICER’S RECOMMENDATION That Council

1. Pursuant to Clause 68 of the Shire of Carnarvon Town Planning Scheme No. 10 Deemed Provisions, development approval for application P77/16 A1245 involving change use of land at Lot 62 on D72825 HN 26 Freeman St Kingsford for a holiday house (large), subject to the following conditions:

a) The use is generally in accordance with the approved plans (Schedule 8.3.1) dated 22

November 2016, except as modified by conditions of approval.

b) The maximum occupancy permitted on the premises shall be 12 persons, unless otherwise limited by the Shire of Carnarvon Health (Amendment) Local Law 2002.

c) The Holiday home (large) as approved shall expire midnight 21 November 2017 unless the Chief Executive Officer (CEO) upon written request from the applicant, extends the approval for a longer period as he/she deems fit.

d) A sign may be erected of no greater than 0.2m² at the front of the site displaying the owner/manager’s day and evening telephone contact details.

2. Provide the following advice notes in addition to the notes provided in Form 4 of Clause 86 of the

Deemed Provisions on the approval granted in item 1 above:

a) With respect to Condition b. the use must at all times comply with the definition of Holiday Home (Large) as provided in Appendix No. IV of the Shire of Carnarvon Town Planning Scheme No. 10, as follows:

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‘Holiday home (large)’ means ‘premises conforming to the definition of ‘Holiday Home (standard)’ with the exception that the premises provide short-stay accommodation for more than six people but not more than 12 at any one time.’

b) Notwithstanding the advice note (a) the occupancy is ideally limited to the following maximum occupancy scenarios:

Bedroom 1: 2 adults and 1 child Bedroom 2: 2 adults or 4 children Bedroom 3: 1 adult and 1 child, or 3 children Bedroom 4: 1 adult or 2 children

The maximum occupancy should be limited to one of the following configurations:

i. Adults: 6 adults and 2 children; or

ii. 1 family: 2 adults and 9 children; or iii. 2 families: 4 adults and 5 children

c) With respect to Condition c. any extension of the Approval the applicant is advised to

submit a written request to the Chief Executive Officer (CEO) at least two months before the expiration date, after which a review will be carried out about the operation of the Holiday Home (Large) addressing matters including any:

- complaints received about the operation of the Holiday Home (Large); and - any other matters considered by the CEO as relevant.

d) In considering a request to extend the approval the CEO may consult with the community

as he/she sees fit.

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Typewritten Text

Schedule 8.3.1

8.3.2 APPLICATION FOR DEVELOPMENT APPROVAL: SHORT-STAY ACCOMMODATION File No: A1004; P74/16 Date of Meeting: 22 November 2016 Location/Address: Lot 10 on D29816 HN 5 Johnston St Carnarvon Name of Applicant: Richard & Kate Allen Name of Owner: Richard & Kate Allen Author: Robert Pringle Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: NIL

Summary of Item: The proposal is to establish a short-stay accommodation use utilising the existing dwelling, flat and studio on the property of 5 Johnston Street. After pre-lodgement consultation, the initial proposal to provide for hire of each unit separately was limited due to the Shire’s Health Local Laws in relation to air space provided per occupant, and the availability of laundry and kitchen facilities. The application has been publicly advertised in accordance with the Scheme provisions. The application is recommended to be approved, subject to a standard set of conditions relating to the use. Description of Proposal: The proposal is to see the current facility hired out in a ‘holiday house’ format of accommodation, but given the property zoning (Commercial) and nature of the existing facilities, is instead classified as ‘short stay accommodation.’ As shown in Figure 1 and Schedule 8.3.2 (b), the property currently contains a dwelling, studio apartment, flat with attached garage, and swimming pool. After pre-lodgement consultation with the Environmental Health section, the owners have decided to apply for the short stay accommodation use, with a management arrangement as follows:

1) Hire of the facility can be segmented depending on the needs of the hirer: a. Dwelling, flat, and studio package; b. Dwelling only; c. Flat only; d. Dwelling and studio; or e. Flat and studio.

2) Maximum occupancy set at the following adult/child configuration, as determined under the Health (Amendment) Local Law 2002 (Total persons: 9 adults, OR 8 adults and 4 children OR 6 adults and 6 children), divided as follows: a. Dwelling upper floor: 2 adults b. House lower floor

• ‘activity room’ 2 adults and 1 child or 3 children (3 single beds or 1 double and 1 single bed)

• ‘bedroom’ 1 adult or 2 children (2 single beds or 1 double bed for 2 children, but if double bed, still only 1 adult occupant)

Figure 1 – Site Plan

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c. Studio: 2 adults d. Flat:

• Main room 2 adults • 2nd room 1 child (1 single bed)

*Note: for the purposes of this assessment, a child is 10 years of age and younger. The applicant has discussed preliminary arrangements for the operation to be listed online, with booking preference and details available to be managed by the owner. This should assist in maintaining the occupancy conditions. As the owners live locally, they would oversee most of the maintenance, and could additionally provide cleaning services or arrange for others to do so during leave or busy times. Background: The property has been developed in stages since the 1960s. The two-storey dwelling of modular construction was established first on the site, with subsequent additions permitted through appropriate building permit processes in 1987 (Garage), 1990 (Additional Accommodation), and 1995 (Granny Flat). Informal accounts suggest that at some point the various buildings were hired out individually or as rooms for rent, however there is no documentation to this effect listed against the property records. A pool was installed in 1989 and has been subject to ongoing compliance inspections for many years. There are strict requirements to be met for pool safety, including barriers, automatic door closing mechanisms, windows designed or modified to prevent access to poolside areas. On the last round of inspections, the current system was deemed to meet the standards, however the owner has expressed an interest in adding an additional pool fence between the studio and flat to increase the pool safety. Such internal fencing would require a building permit for the footings/tie-down, but otherwise would be exempt from requiring development approval. The current owners purchased the property circa 2012 and in transferring ownership took note of the need to reconstruct the second floor balcony to the rear of the dwelling. This was subject to and received the appropriate planning and building approvals. The Shire is currently participating in a project to reconstruct a retaining wall on the eastern boundary. The land adjacent is a public reserve with easement providing parking access to the rear of Commonwealth Bank and Correia Arcade. Consultation: Town Planning Scheme No 10, Deemed Provisions Clause 64 The use ‘Short-Stay Accommodation’ is a ‘SA’ use – subject to Council’s discretion after advertisement of the application in accordance with the scheme provisions. The application was advertised for a period of 14 days from 24 October to 8 November, with a sign erected on site, letters sent to adjacent owners on Johnston Street and notice published at the Shire administration office and on the Shire’s website. Two submissions were received. Neither submission expressed outright objection to the proposal, however both provided commentary and query in relation to the built form of the property. The queries are addressed via the Officer comment. Comment and advice was additionally sought both in relation to the application and submissions on the application from the contract Building Surveyor and Environmental Health Officer. An inspection of the premises was carried out on 13 September with the planning and environmental health officers in attendance, with internal access provided by the applicant. The comments generated from this inspection have informed the proposed management of the facility, including hiring arrangements and maximum occupancy. Based on the proposal, a lodging house licence under the Shire’s local laws will also be required.

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Statutory Environment: Town Planning Scheme No 10 The use ‘Short-Stay Accommodation’ is a ‘SA’ use – subject to Council’s discretion after advertisement of the application in accordance with the scheme provisions. No specific car parking provisions are provided in Table 2 – Development Control, nor in in the Special Provisions - Clause 6.16 (Short-Stay Accommodation). It would be appropriate for a total of 4 car parking spaces to be provided (1 for each of the studio and flat, and 2 for the dwelling). The following specific portions of the special provisions are considered further in the Officer’s Comment:

“6.16.1 It is the Local Government’s intent to allow a wide range and choice of short-stay accommodation typologies within the scheme area to cater for the diverse accommodation needs of the tourist/visitor.”

“6.16.3 Development of ‘Short-stay Accommodation’ within the scheme’s ‘Commercial’ zone is to accord with the ‘Mixed-use’ development requirements prescribed in Residential Design Codes of Western Australia (unless otherwise varied by the Local Government).”

Relevant Plans and Policy: There are no specific plans or policies relevant to this application. Financial Implications: In relation to conditions relating to crossover reinstatement, the owner may be entitled to a rebate for at least one of the crossovers, utilising the standard procedure for application for a crossover. In relation to Officer’s Recommendation 2, the Shire should allocate funding and resources towards reinstatement of the crossover on Lot 123 in the Budget for Financial Year 2017-18. Risk Assessment: No specific risks are identified for Council as Shire staff have followed the planning procedures of assessment as provided for in Town Planning Scheme No. 10. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:


1.1.1 Promote and support local and regional tourism initiatives.

1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.

Comment: The application for development approval has largely been informed and modified from the pre-submission consultation carried out with the Planning and Environmental Health sections and the applicants. As a result, the proposal as outlined earlier has been shaped by this comment, and the applicants have confirmed they will implement the management of the accommodation in this manner. The proposal was advertised in accordance with the Scheme provisions, and two submissions were received. They are outlined in Schedule 8.3.2 (a), with a detailed response from building, health and planning officers. One submitter requested that the submission remain confidential, so a summary of the comments is provided only (Councillors may request to view the submission). Though there are legitimate concerns raised in the submissions on a level of fairness in the development process, most of the concerns relate to differences between new and historic building standards – the current Building Code is not retrospective unless a change of classification is required. A change of building classification is not required in this case.

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An inspection of the premises by relevant officers included checking for smoke detection and fire suppression devices, which were adequate for the proposed occupation. Car Parking Spaces The site is constrained by the existing development. There are two driveways with double swing gates on either side of the property. The width of the driveways allows for ‘stacked’ parking only. The western driveway is approximately 13 m from the property boundary to the Studio. With internally swinging gates, this would limit linear parking space to approximately 11.2 m, which could accommodate two vehicles or a single long vehicle. The eastern driveway is 30 m long, inclusive of a carport attached to the flat/Garage. This area could reasonably accommodate four ‘stacked’ parked cars, or a combination of cars and trailers/long vehicles, recognising that boating/fishing is a popular reason for visitors to come to Carnarvon. Driveway Seal Both driveways are constructed of hard packed limestone, though a portion of the carport in the eastern driveway is concrete paved. The crossovers are highly deteriorated and material from the driveway is being deposited on the footpath and road. The approval should be subject to reconstruction of the crossovers to the Shire standard, an extension of a portion of sealed surface extending a minimum 2 metres into the property (based on low speed for the driveway type and length, a modification of the Main Roads standard). It is noted in relation to the condition that will be placed on the approval in relation to sealing the crossover that the Shire is the responsible authority land adjacent, which provides driveway access to businesses with street frontage to Robinson Street. The crossover to this property is similarly deteriorated and the driveway material is also compacted limestone. This should be similarly reinstated and a similar 2m or more hard seal should be installed past the property boundary. The works should be scheduled for early Financial Year 2017-18 having been appropriately included in budget preparation. OFFICER’S RECOMMENDATION That Council,

1. Pursuant to Clause 68 of the Shire of Carnarvon Town Planning Scheme No. 10 Deemed Provisions grant development approval for application P74/16 A1004 for short-stay accommodation at Lot 10 on D29816 HN 5 Johnston St Carnarvon for a subject to the following conditions: a) The approved use is to generally conform to the attached plans dated 22 November 2016

attached in Schedule 8.3.2 (b). An endorsed copy of this plan shall form part of the approval granted and shall not be modified or altered without the prior written approval of the Local Government.

b) Car parking spaces shall be provided on site on the basis of one space for each of the flat and studio, and two spaces for the dwelling. The existing crossovers are to be reinstated by 22 November 2017 and maintained thereafter to the specifications of the Local Government. In order to minimise dust and debris from impacting on the footpath, verge, and road edge, a minimum two metre section of both driveways shall be either bitumen sealed, concrete or brick paved by 22 November 2017.

c) The facility may not be occupied by any guest for more than 3 months within any 12 month

period. In this regard, the manager / operator are to maintain a register of guests which is to be made available for perusal by the Local Government on demand.

d) The maximum occupancy permitted on the premises shall be 12 persons (where two children

10 and under are counted as 1 adult/person), unless otherwise limited by the Shire of Carnarvon Health (Amendment) Local Law 2002.

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e) The use is not to interfere with the amenity of the locality or cause nuisance by reason of the

emission of noise or otherwise.

2. Provide the following advice notes in addition to the notes provided in Form 4 of Clause 86 of the Deemed Provisions on the approval granted in item 1:

a) The erection of an advertisement sign shall require a separate application for development

approval.

b) This approval does not confer approval under other relevant legislation, including but not limited to, the Health Act 1911 and the Shire of Carnarvon Health (Amendment) Local Law 2002. It is the responsibility for the Applicant to determine any necessary approvals required and obtain such approvals prior to the commencement of the use.

c) A proposed additional pool fence is not subject to a development (planning) approval, however would require a building permit, the application for which must demonstrate compliance with the Building Code of Australia for swimming pool barriers.

d) The following occupancy restrictions apply as determined by application of the Health (Amendment) Local Law 2002. The site and floor plans should be altered and to show the bed layout changes to the ‘Flat’ and ‘House Lower floor’:

1) Hire of the facility may only be in the following combination::

i. Dwelling, flat, and studio package; ii. Dwelling only;

iii. Flat only; iv. Dwelling and studio; or v. Flat and studio.

2) Notwithstanding item 1, up to two separate hires may be accommodated utilising a mixed combination of combinations ii-v.

3) Maximum occupancy set at the following adult/child configuration, as determined under the Health (Amendment) Local Law 2002 (Total persons: 9 adults, OR 8 adults and 4 children OR 6 adults and 6 children), divided as follows:

a. Dwelling upper floor: 2 adults b. House lower floor • ‘activity room’ 2 adults and 1 child or 3 children (3 single beds or 1 double and

1 single bed) • ‘bedroom’ 1 adult or 2 children (2 single beds or 1 double bed for 2

children, but if double bed, still only 1 adult occupant) c. Studio: 2 adults d. Flat: • Main room 2 adults • 2nd room 1 child (1 single bed)

e) A child under the Health (Amendment) Local Laws 2002 is defined as being 10 years of age and

younger.

f) Individual letting of rooms or beds is prohibited without lodgement of an appropriate lodging house licence application and obtaining other such approvals as required by the Scheme.

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104

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111

8.3.3 DEVELOPMENT APPLICATION: MOTOR VEHICLE WASH AT 1042 NWCH

File No: A1495; P80/16

Date of Meeting: 22 November 2016

Location/Address: Lot 21 on P105565, 1042 North West Coastal Highway

Name of Applicant: Haydn Borger & Jodie Fleay of Menah Pty Ltd

Name of Owner: Menah Pty Ltd Trading as Capricorn Holiday Park

Authors: Helen Karageorgiou & Robert Pringle, Planning Officers

Declaration of Interest: Nil

Voting Requirements: Simple majority

Previous Reports: 27 September 2016

Summary of Item: This report relates to an application for a proposed motor vehicle wash on a portion of Lot 21 (HN 1042) adjacent to North West Coastal Highway. The owners propose to develop a state of the art facility with a mix of self-serve and automatic bays, vacuums and a dog wash. The proposed motor vehicle wash will be fitted with a grey water recycling system. The owners are of the opinion that the proposed motor vehicle wash will have an enormous benefit to the local residents of Carnarvon and become an asset to the community. It is recommended to grant development approval for the proposal, subject to a number of conditions. Description of Proposal: The owners identified the opportunity for the development of a motor vehicle wash due to demand from visitors to their caravan park for a facility where visitors can have their cars, caravans, boats, motorhomes etc. washed. It is advocated that a state of the art motor vehicle wash will not only satisfy visitors, but will also have a huge benefit to the local residents of Carnarvon and the Shire as an asset to the community. With the large road frontage and being located 150 metres of the highway intersection, next to the 24 hour Caltex fuel facility, the owners believe the proposed location of the motor vehicle car wash at the front of the park is an ideal location. The proposed Motor Vehicle Wash will be accessible for travellers from Carnarvon town centre as well as from the north or south of the town. The locality for the proposed motor vehicle wash on Lot 21, 1042 North West Coastal Highway is shown in Figure 1 at left. The applicants provided a preliminary written request (Schedule 8.3.3 (a)) when requesting Council consider the ‘use not specifically

Figure 1. Locality for proposed motor vehicle wash on Lot

21, 1042 North West Coastal Highway

112

mentioned’, outlining certain aspects of their proposal. Included in their request are details of market research undertaken to date, the intended scope of the operation, and mitigation measures for any potential land use conflict between the existing and proposed uses. Aspects of the proposal have been altered through market research and in conversation with prospective builders and current facility managers.

Figure 2.Existing Site Plan and Site Plan of proposed development area of motor vehicle wash

113

As wholly or partially shown in Figure 2 (Schedules 8.3.3 (b) & (c)), the proposed development includes:

Two light-vehicle manual wash down bays;

One large vehicle manual wash down bay, with raised platform to assist with top cleaning

A machine room for plant and equipment;

Two automatic car wash bays for light vehicles;

Four vacuum cleaners;

Small and large dog wash facility;

Vending machine for shampoos, car polishes, air fresheners and similar products normally used in the operation;

Change machine for changing notes to coins.

The owners have indicated the following in terms of proposed form and staging of development:

Development must be carried out in the low season, therefore they would work to construct the facility ahead of May/June 2017.

The development would include widening and concreting the existing driveway to the entry point of the motor vehicle wash facility, and concreting of the whole trafficable area of the facility.

Having considered two options for building materials, at the time of lodgement the owners are leaning towards a metal clad structure rather than concrete (as they had shown in example photographs (Figures 3 and 4) due to the costs associated with concrete materials and transportation to Carnarvon.

The owners have indicated a preference towards employing local labour and trades for the on-site manufacture of the facility.

The second automatic wash bay would have plumbing and other services ready to be connected, but would not be constructed unless required.

Signage for the operation would be primarily be for identification only on the north wall facing North West Coastal Highway, and most of the instructional signage would be on the south wall facing the remainder of the property (ie, height restrictions, entry only, conditions of use, pricing, etc).

Wastewater would be treated on site with a proposed advanced treatment unit (ATU) which may be able to utilise existing drainage systems on the western portion of the block. This will be finalised through the system design and approval process undertaken with the Department of Health and the Shire’s Environmental Health section.

The initial proposed operating hours would be 7 AM to 8 PM daily, with automatic shut-off systems in place to prevent use when the facility should be closed.

Figure 3. Photograph of similar motor vehicle wash Figure 4. Photograph of similar motor vehicle wash bay

114

Background: The applicant’s property has been lawfully used for a Caravan Park & Camping Ground for several decades, with the use pre-dating the current Town Planning Scheme. The area used for caravan and camping sites has been increased in recent years by the former owners, with the northern (old) section of the park being used year-round and the southern (new) section of the park being operated during peak holiday seasons. The owners identified an opportunity to develop a carwash to augment the commercial viability of their land and to provide a much needed service for Carnarvon. A ‘car wash’ is however not a use specifically mentioned in the Carnarvon Town Planning Scheme (TPS) 10, and a report was put to Council to determine the proposed use’s consistency with the ‘Tourist Accommodation’ zone. Council determined on 27 September 2016, pursuant to Clause 4.2.4 of Town Planning Scheme No. 10 that a ‘motor vehicle wash’ simply defined as: “premises used to wash motor vehicles” is consistent with the objectives of the ‘Tourist Accommodation’ zone and endorsed the listing of ‘motor vehicle wash’ as a use not specifically mentioned in the Scheme, using the definition for ‘car wash’ provided in the Planning and Development (Local Planning Schemes) Regulations 2015 Model Scheme Text. Currently a single car wash operates in Carnarvon in a commercially zoned property adjacent to a road house and service station in Robinson Street. Consultation: Internal Prior to lodgement of the application (and also prior to Council’s decision in relation to the ‘use not listed’) advice was sought from the Environmental Health and Building Sections of the Local Government for the requirements of a Motor Vehicle Wash. A Development Control Unit meeting was held with representation from the Environmental Health, Building and Planning Sections to provide the applicant with relevant information, and to ensure compliance with Caravan Park and Camping Ground licencing conditions. There are requirements under separate statutory controls from each of these Sections, which will form part of the advice notation in the recommended approval. Public Notice In accordance with Clauses 4.2, 4.3, and Clause 64 of the Deemed Provisions of TPS 10, the development application was advertised publicly in the following manner for a minimum period of 14 days from 21 October to 7 November 2016:

A notice of public advertisement was placed in a conspicuous location at the entrance to the property,

Affected land owners within 250m of the northern section of the property were notified by post, and

Notification placed on the Shire website and the Shire Bulletin Board (3 Francis Street), along with an additional information package that detailed the proposal, including operational hours, management, photographs of similar developments, and other supporting documentation.

Several submissions were received from the surrounding property owners and are included in Schedule 8.3.3 (d). 4 submissions were in support of the proposal, and one objection (attached as Schedule 8.3.3 (e)) was lodged by the adjacent landowner. The objection in relation to potential for crop damage from dust have some merit, and the Officers recommend conditions in relation to prevention of spray drift occurring and for a dust management plan to be prepared for the works to be carried out on site. Main Roads Western Australia Main Roads Western Australia was contacted in relation to traffic impact and site access. In correspondence between Main Roads and the Officer & owners, Main Roads requested information relating to current and future traffic movements that would reasonably be generated by the addition of the proposed facility in order to assess if a ‘bump out’ would be required for vehicles to pass queuing traffic turning right into the facility.

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The owners provided a detailed analysis (Tables 1 and 2) of their park attendance coupled with information supplied by the Carnarvon Visitor’s Centre in relation to tourist traffic. This data showed Main Roads that at ideal business conditions for the owners, an estimated total of 95 vehicles would enter the site with a right turn each day. This satisfied Main Roads that no ‘bump out’ would be necessary.

PROPOSED WASHES - ESTIMATED Local Population, Visitors to Carnarvon and Caravan Park Permanent Residents and Park Guests

Washes/per year

Local Population (6100 estimated 35% have a vehicle 50% of these to use a car wash once a month

6 100 x 35% = 2135 2 135 x 50% = 1067 1 067 x 12 (months) = 12 804

12 804

Visitors to Carnarvon Visitors are seasonal busiest months June – September. The number of visitors that passed through the Carnarvon Visitor Centre from 1/1/2016 - 26/10/2016 is 45273. Estimated 30% of visitors to Carnarvon will use the car wash and that 60% will arrive from the South and 40% from the North.

45 723 x 30% = 13 716 13 716 x 60% = 8229 13 716 x 40% = 5486

13 716

Park Permanent Residents Of the residents 12 of the 13 have cars. Estimated 50% will use the car wash

12 x 50% = 6 x 12 (months) 72

Park Guests Guests are seasonal during June – September. Total Park Guests Arrivals - 3846

3 846 x 30% = 1153

1 153

Park Guests Day Trips 1 347 X 30%

1 347 x 30% = 404

404

TOTAL WASHES PER YEAR TOTAL WASHES PER MONTH

28 149 2 345

Table 1: Proposed washes (owner estimated)

An estimate of the future vehicle volumes expected for the Caravan Park and Motor Vehicle Wash is shown below:

FUTURE VEHICLE VOLUMES- ESTIMATED Vehicles turning Right into the Motor Vehicle Wash (from West)

Vehicles Turning Left (from East) into Motor Vehicle Wash

Park Guests Guests are seasonal during June – Sept With 10 cabins and 107 sites estimated 60% of guests arrive from the South and 40% from the North. Total Park Guests Arrivals– 3846 3846 x 60% = 2307 3846 x 40% = 1538 Estimated that most of the park guests arrive from one direction and leave in the other direction. On average guests who stay 3 nights or longer will leave the park on a daily basis. Owners estimate 70% head west into town for supplies and sightseeing and 30% head East/North for sightseeing. Total Park Guests Day Trips 1 347 day trips X 70% = 942 1 347 day trips X 30% = 404

Park Guests 2 307 Park Guests Day Trips 942 Park Permanent Residents 4 380 Local Population 12 804 Visitors to Carnarvon 8 229

Park Guests 1 538 Park Guests Day Trips 404 Visitors to Carnarvon 5 486

TOTAL 28 662 (28662/299*) DAILY TOTAL: 95.85

TOTAL 7 473 (7473/299) DAILY TOTAL 24.99

Vehicles turning Right (heading north/east) out of Motor Vehicle Wash Park

Vehicles Turning Left (heading south/west) out of Motor Vehicle Wash

Park Guests 2 307 Park Guests Day Trips 942 Visitors to Carnarvon 8 229

Park Guests 1 538 Park Guests Day Trips 404 Park Permanent Residents 4 380 Local Population 12 804 Visitors to Carnarvon 5 486

TOTAL 11478 (11478/299)DAILY TOTAL 38.38

TOTAL 24 612 (24612/299) DAILY TOTAL 82.31

*A total of 299 refers to the amount of vehicles visiting the park for the duration 1/1/2016 – 31/10/2016.

Table 2: Future Vehicle Volumes (owner estimated)

Main Roads subsequently provided formal comment offering no objections to the development proposal on the proviso that the Shire impose certain conditions relating to the crossover design, driveway width

116

and site drainage in accordance with their correspondence dated 7 November 2016. These conditions are included in the Officer’s Recommendation. Utilities A dial before you dig enquiry was undertaken by both the planning officer and the land surveyor engaged by the owner. Both enquiries resulted in the same information, showing that the verge is populated with underground and overhead Horizon Power assets, an NBN Fibre Optic line, Water Corporation water infrastructure, Gascoyne Water Co-operative main trunk line, and Telstra copper and fibre communications services. Of most interest to the proposed development is the location of a Telstra Pit to the west of the crossover. In order to comply with the Main Roads requirements, the pit may be affected. A request was submitted to the Network Integrity Division of Telstra together with a crossover plan of the area seeking advice as to whether Telstra has any concerns with the proposal to widen and hardseal the existing crossover in this area, and a procedure for any works to move/replace the poles identifying the Telstra pit, as shown in Figure 5 below. An inspection of the premises was carried out by the regional Telstra contractor on 11 November, and at the time of writing the report, no additional information was available. The contractor did express to the owner that a solution would likely be workable, though there would be costs to the owner if alterations were made to the infrastructure.

Figure 5. Crossover plan indicating the Telstra pit (orange) and photo showing pit and surrounding poles. Statutory Environment: Planning and Development Act 2005 Shire of Carnarvon Town Planning Scheme No. 10 The land is zoned ‘Tourist Accommodation’. There is not currently a land use definition that reasonably contains the use of land as proposed, which is why Council has already made a determination under Subclause 4.2.4, providing for ‘motor vehicle wash’ to be considered “not specifically mentioned in Table No. 1” of the Scheme. Town Planning Scheme No. 10 – Scheme Report The following text provides the objectives of the Zoning: “5.4.4 Hotel, Tourist Accommodation and Private Clubs & Institutions Zones. In general these zones need little explanation, the zone categories being evocative of their intent. The Tourist Accommodation Zone has

117

resulted from an amalgamation of two other normally encountered zone classifications of Motel and Caravan Park but the new title and expanded role of the Tourist Accommodation Zone gives greater flexibility and choice in the provision made for tourist accommodation which is particularly important for a town so dependent upon tourism.” Caravan Park and Camping Ground Act 1995 and Regulations 1997 Many of the properties zoned ‘Tourist Accommodation’ in TPS 10 are Caravan Parks and Camping Grounds and are subject to licences issued by the Local Government. The areas proposed for a ‘motor vehicle wash’ should either be excluded from the licenced area or be available for park guests only to ensure compliance with the Act and Regulations. Relevant Plans and Policy: WAPC Planning Bulletin 49/2014 The Bulletin was consulted to determine if there was guidance in relation to commercial operations on a Caravan Park site. There was no specific mention of separation of land uses in this bulletin, however the objectives of the policy includes: “to encourage the development and redevelopment of caravan parks in a manner that responds appropriately to the environment, economy and context, and maintains a minimum standard.” Shire of Carnarvon Town Planning Scheme No 10 Policy Statement No 18 – Advertising Devices Signage on the site is subject to development approval. It is recommended that all signage be included in the building application and be reviewed by the development services directorate to ensure compliance with the Policy. Financial Implications: No financial implications to the Shire were identified if the Officers Recommendations are upheld. Risk Assessment: There are no risks associated with the officer recommendation. The risks identified by the owner are shown in the Comment paragraph below. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:


1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

Outcome 1.5 A thriving and diverse business environment

1.5.3 Develop strong alliances with local businesses to effectively enhance and support economic growth.

Comment: This proposal represents an attempt by the caravan park owners to improve their business and provide a greater service to customers. The Gascoyne Region of Western Australia has a growing role as an economic driver of the State with its expanding agricultural sector, tourism operations and resource and mining industry. Providing for opportunities for increased growth are linked to a wide range of other matters including business investment confidence, increased demand for housing, education and healthcare and considered to ensure continued population and tourism growth and therefore encouraged by the Shire.

118

The Carnarvon Local Planning Strategy, 2016 direction relating to business and employment is for the local community to be offered with a diverse range of local business and employment opportunities, more specifically illustrating the following objectives and Strategic Policy Position:

Objectives:

1. On-going sustainability and growth of local businesses and local brands within the Shire.

2. Encourage and support the development of new businesses and investment opportunities that foster local economic development and create employment opportunities.

3. Ensure that land is appropriately zoned to provide opportunities for business investment over the next 10-15 years.

4. Revitalise the Carnarvon Township as the primary centre with a focus on strong retail, commercial, food and beverage and entertainment uses.

Strategic Policy Position:

1. It will be important for the Shire to continue with the establishment of an economic development action plan to identify specific actions that will help to realise potential opportunities. Economic sectors that could assist in diversifying the economy in the future include tourism, seasonal workers’ accommodation, fishing, yachting, transport, infrastructure, industry, healthcare and the expansion of horticultural activities.

2. Opportunity to encourage the development and location of value adding businesses and support industries to enhance the existing local economy.

3. Future growth in the horticultural industry will require new goods and services as well as adequate commercial and industrial land for agri-business activities.

In the Carnarvon/Gascoyne region off-road and four wheel driving is becoming a common activity for locals and the travelling public. Even during normal driving conditions and through regular environmental conditions such as wind and dust, motor vehicles tend to get dirty or salt covered quite quickly. Salt in particular can assist in vehicle corrosion and deterioration. A large proportion of the travelling public have large/long vehicles (boats and caravans specifically) and there is no facility with adequate access to provide this service in the Gascoyne region. As indicated under the Scheme Report for TPS 10, the objective of the ‘Tourist Accommodation’ zone is to provide for a range of accommodation for the travelling public. In consideration of the uses permitted or subject to discretion of the Local Government presented in TPS 10, there are very few commercial uses and no industrial uses which could be permitted under the Scheme. The Planning Section is currently drafting Local Planning Scheme No. 13 in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 1 Model Scheme Text. Within the model, the ‘Tourism’ zone has the following objectives:

• To promote and provide for tourism opportunities. • To provide for a variety of holiday accommodation styles and associated uses, including retail and

service facilities where those facilities are provided in support of the tourist accommodation and are of an appropriate scale where they will not impact detrimentally on the surrounding or wider area.

• To allow limited residential uses where appropriate. • To encourage the location of tourist facilities so that they may benefit from existing road services,

physical service infrastructure, other tourist attractions, natural features and urban facilities. It is the intent of officers to appropriately zone uses in the Local Planning Scheme in accordance with the model scheme text, and therefore the current zone is likely to be zoned ‘Tourism.’

119

Application for and consideration of Development Approval Certain ‘Tourist Accommodation’ zoned areas within TPS 10 are not appropriate locations for the ‘motor vehicle wash’ use by virtue of the density of residential development in the adjacent areas. The local government retains control of the location of facilities through the development application process, which has included advertisement to affected neighbouring properties and to the public at large. The property owner identified the following potential risks/conflicts and proposed that mitigation measures would be considered to address the any potential conflicts or risks relating to these impacts:

Potential Risk/Conflict Mitigation measures

Noise impact assessment As owners of both the Caravan Park and Motor Vehicle Wash, nuisance, disturbances and conflict will be resolved internally The owners, operating in an adjacent sensitive land use, will operate in a way to minimise disruption to their customers, which would also reduce disruption in the locality.

Traffic impact assessment Traffic data has been obtained and applied to generate a traffic impact assessment Facility users will not need to access the caravan park, and would not interfere with park access

Operational plan (hours and management)

As owners of both the Caravan Park and Motor Vehicle Wash, nuisance, disturbances and conflict can be resolved internally. The applicants have indicated operating hours of 7 AM to 8 PM, with the facility designed to shut down and start up at these times.

Waste water treatment and disposal.

A grey water recycling system will be used and may be used for park gardens & landscaping;

Response to objection An itemised response to the objections lodged by the adjacent landowner (Schedule 8.3.3 (e)) is provided as Schedule 8.3.3 (d). The suggestion that the Shire would be liable for lost income should the tenant vacate the premises is unreasonable. In relation to biosecurity concerns, there are measures which may be undertaken in the dispersal of effluent to reduce the potential for damage on the property. Based on the prevailing winds and the presence of a landscaping buffer, the biosecurity threat should be considered very low. OFFICER’S RECOMMENDATION That council,

1. Pursuant to Clause 68 of the Shire of Carnarvon Town Planning Scheme No. 10 Deemed Provisions grant development approval for application P80/16 A1495 for development of land at Lot 21 on P105565, 1042 North West Coastal Highway for a Motor Vehicle Wash subject to the following conditions:

a. The development is generally in accordance with the approved plans (Schedule 8.3.3 (b) and Schedule 8.3.3 (c)) dated 22 November 2016, except as modified by conditions of approval.

b. Prior to issuance of a building permit, the following information to be submitted for consideration by the Shire’s planning section:

i. Improved and updated plans demonstrating:

Existing site features to be retained

Existing site features to be removed or demolished

Primary building materials and surfaces, colours

120

Proposed advertising, instructional and directional signage for the entire site.

Proposed landscaping and drainage plans showing constructed ground and floor levels, providing for retention and treatment of stormwater and waste water on site and prevention of stormwater runoff from affecting the road reserve.

Sealed crossover design in accordance with Main Road’s Drawings for typical Rural Driveway Details and Rural Driveway Setout Light-Two Way) and Shire standards for commercial crossovers.

A comprehensive lot plan clearly demonstrating the separation between the Caravan Park facility and the proposed motor vehicle wash.

ii. A construction dust suppression plan prepared to the satisfaction of the Shire of Carnarvon, which must address prevention of dust impact to the neighbouring horticultural activity and may propose temporary fencing and screening.

c. Light vehicle servicing (delivery) shall be conducted within the property boundary.

d. Heavy vehicle servicing (delivery) shall be conducted in a safe manner that prevents collision and disruption of traffic in the locality.

e. No trading shall occur between 8:00 PM and 7:00 AM daily.


a. This approval does not confer approval under other relevant legislation, including but not limited to, the Building Act 2011 and Health Act 1911. It is the responsibility of the Applicant to determine any necessary approvals required and obtain such approvals prior to the commencement of development and use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire of Carnarvon Building and Environmental Health sections on (08) 9941 0000.

b. The applicant is recommended to liaise with the Department of Health and the Shire’s Environmental Health section with regards to waste water generated on the proposed car wash.

c. The applicant is recommended to liaise with Water Corporation in relation to additional water services that may be required to the site.

d. Approval must be obtained from Main Roads before any crossover construction works are undertaken within the North West Coastal Highway road reserve.

e. While undertaking construction of the crossover, the applicant is required to use utility location services to ensure that the utilities are not damaged by the works.

121

Schedule 8.3.3 (a)

122

VAC 1

VAC 2

VAC 3

VAC 4

NORTH WEST COASTAL HWY

24HR CALTEX

TRUCK STOP

43.00m

CARAVAN PARK

79.47m

24.00m

83.55m

ENTRY

EXIT DOG WASHES

CARAVAN PARK DRIVE-WAY

WIDEN

CARAVAN

PARK

DRIVE-WAY

BY 5m

LANDSCAPING

PLANT

ROOM

OVER

HEAD

CHANGE &VENDING

SUPER

BAY 1

BAY 3

BAY 2

4.82m

AUTO

BAY

5.23m

PLATFORM

5.03m

AUTO

BAY 2

(PROVISION)

10.37m

5.28m

36.50m

34.90m

LANDSCAPING

LANDSCAPING

11.00m

4.43m

4.40m

7.50m

2.90m

5.00m

124

planner

Typewritten Text

Schedule 8.3.3 (b)

125

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Schedule 8.3.3 (c)

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126

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Typewritten Text

Schedule 8.3.3 (d)

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128

Schedule 8.3.3 (e)

129

8.3.4 DEVELOPMENT APPLICATION: CARNARVON RACE CLUB RENOVATIONS AT LOT 566 (HN 111) CORNISH STREET, MASSEY BAY

File No: A96; P76/16 Date of Meeting: 22 November 2016 Location/Address: CL22753 Lot 566 on P205437 HN 111 Cornish Street, Massey Bay Name of Applicant: Daly & Shaw P/L on behalf of Carnarvon Race Club Name of Owner: Shire of Carnarvon Authors: Robert Pringle, Planning Officer Declaration of Interest: Nil Voting Requirements: Officers Recommendation 1 - Absolute Majority Officer’s Recommendation 2 - Simple majority Previous Reports: FC 22/9/14 September 2014

Summary of Item: The Carnarvon Race Club is proposing to upgrade some of the site facilities, namely by demolishing an existing ablution block and removing adjacent jockey’s change facilities, and replacing these facilities in a new administration building with areas dedicated to offices, weigh-in room, jockeys’ change rooms and adjacent ablutions. A request has been submitted for Council to waive the Council building and planning fees associated with the development. The staff recommendations are to waive the Shire’s planning and building fees associated with the development, and to approve the development subject to conditions. Description of Proposal: The applicant seeks to develop a single story administration building with areas dedicated to offices, weigh-in room, jockeys’ change rooms and adjacent ablutions, plus a paved verandah. The building will replace existing ablutions and transportable change rooms in largely the same footprint (Figure 1). The proposal would accord with the floor plan in Figure 2. The plans are included as Schedule 8.3.4 (b).

Figure 1. Site Plans showing existing buildings and proposed building massing.

134

The administration area will be primarily used during non-event periods as multipurpose administration areas related to club management, including club membership meetings. During race days, it will provide secure facility for storage, computing equipment, and other event management functions. It should be noted that the development is located on reserve 31811 (Golf and Race Club Reserve area) which is under the care and control of the Shire of Carnarvon. In light of prior decision (FC 22/9/14) relating to the signing of application form for development, it is not considered necessary for the same resolution to be made. A request to waive the Shire’s development and building fees is attached at Schedule 8.3.4 (a).

Figure 2. Floor Plans

135

Background: The Carnarvon Race Club has operated at its current location for many decades. Each year, the Racecourse has about 10 race events during the May-September season, culminating in the Carnarvon Cup each September. Events draw Shire of Carnarvon residents, tourists and racing enthusiasts from the surrounding regions into Carnarvon. The major events are popular enough to warrant charter flights being arranged from Perth for each event. The race club facilities include a clubhouse, grandstands, ticket booths, and the ablution block/jockey change rooms. There are also stables, staging areas, and the track. Administration of the race club is primarily completed within the club house facilities or at officer’s homes. The current ablution block and jockey change room is shown in Figure 3. The ablutions are many decades old, and the interiors are increasingly deteriorating, now being difficult to maintain and also causing health and safety concerns. The changing room facilities are portable buildings that are outdated and cramped for the jockeys.

Figure 3. Current ablution and change facilities proposed for demolition and removal.

Racing and Wagering Western Australia (RWWA) is the regulator of the horse racing industry in Western Australia, and has requested that the Carnarvon Race Club upgrade its facilities to reduce risk by ensuring that health and safety standards are met. The facilities are essential to the on-site event management for race events, and as such the development would ideally be completed prior to the recommencement of the 2017 race season. Consultation: Consultation has been undertaken across the Shire’s Development Services Directorate (only). There are no concerns raised at this stage, however the development will be subject to Environmental Health approvals (through Department of Health for effluent treatment) and a Building Permit process. There is no statutory requirement for advertising the application under the provisions of Town Planning Scheme No. 10. Statutory Environment: Town Planning Scheme (TPS) No. 10 Lot 566 is within a Reserve and is zoned ‘Private Clubs & Institutions – Racecourse & Golfcourse’ in accordance with the TPS No.10 zoning map. Within this zoning and as listed in Table 1 of the Town Planning Scheme an ‘Office’ development is listed as an ‘IP’ use, which Council may approve if the use is proven to be incidental to the predominant use of land, in this case, the Racecourse. The proposed development additionally fulfils other uses as part of the ‘Private Club’ which is a ‘P’ or permitted use. Car parking is required under the TPS No. 10, Section 5.2.

136

Local Government Act, 1995 Specifically, Section 6.2(b) of the local Government Act, 1995 affords Council the ability to waive payments

as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.

* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.

(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: State Planning Policy No. 3.7 – Planning for Bushfire Prone Areas and Planning Bulletin 111/2016 The Planning Policy and associated guidance bulletin provide for conditions under which a building must be assessed for bushfire risk. The Bulletin provides for the following exemption: “Exemptions from the requirements of SPP 3.7 and the deemed provisions should be applied pragmatically by the decision maker. If the proposal does not result in the intensification of development (or land use), does not result in an increase of residents or employees; or does not involve the occupation of employees on site for any considerable amount of time, then there may not be any practicable reason to require a BAL Assessment.” Shire of Carnarvon Policy C017* The policy sets out the conditions under which a fee or charge may be waived by the Local Government. Under the policy statement, the local government must consider if there are other ways the Local Government has contributed to or waived fees and charges by agreement. Only one application per organisation for waiver of fees will be supported in any one financial year. * The policy numbering has been superceded, this reference is from the Policy as adopted per FC 16/5/16 Financial Implications: The applicant has requested the waiving of standard development services fees for the proposal which would be $1323.35 (1032.86 Development + 290.49 Building). Should the Council support waiving fees, the finance team would re-allocate the funds towards statutory building commission fees, with the remainder (if any) returned to the payee. Risk Assessment: No risk has been identified in relation to the Officer’s recommendation.

137

Community & Strategic Objectives: The redevelopment of ablutions, jockey quarters and new offices will accord with the following Shire goals and desired outcomes as expressed in the Shire of Carnarvon Strategic Community Plan 2011:


1.1.1 Promote and support local and regional tourism initiatives. 1.1.7 Promote and support festivals, events and attractions that add value to the District’s

economy. Comment: The proposed development is a replacement, expansion, and improvement on existing facilities. From a planning perspective, the development conforms to Shire of Carnarvon Town Planning Scheme No. 10 in all regards with the exception of car parking and parking area treatment, which Council has the ability to vary based on historical use. Car Parking & Treatment of Parking Areas Car parking for the Carnarvon Race Club has a history of informal design and implementation. There are two suitably large areas available for car parking which are cleared, compacted, and do not interfere with access ways. All areas where access is required for emergency and event vehicles are clearly sign marked. Parking for vehicles displaying valid ACROD accreditation is located next to the entry gates where the ground has been heavily compacted and so that there is a limited distance to travel to access the facilities. Special Remarks for development and car parking standards associated with the use of a Private Club are as follows: “Membership, frequency of use and maximum attendance at functions etc. will be used to determine parking requirements.”

It is considered that the redevelopment of this building will not create a significant new demand for car parking, and the existing car parking facilities should be suitable to accommodate users of this facility in conjunction with the use of the remainder of the facilities. State Planning Policy 3.7 and Planning Bulletin 111/2016 In accordance with the guidance of the Planning Bulletin, despite the development being proposed in an area covered by the Bushfire Prone Area, no bushfire prone vegetation is adjacent to the development and vegetation within 100m is unlikely to be affected by a bushfire to the point of causing injury to the proposed building. Also, the replacement of the building should not intensify the development, nor will any person use the facility for substantial time periods, even in the racing season. Fee waiver In accordance with Council’s Policy in relation to the waiver of fees, an application has been submitted (Schedule 8.3.4 (a)) from the Race Club in relation to the waiver of Councils Development and Building fees. The Race Club is a ‘Not-for-profit’ organisation. The facility will benefit events run in the Shire of Carnarvon. No previous grants, reimboursements or financial assistance have been granted to the Race Club in the 2016-17 Financial Year. OFFICER’S RECOMMENDATION 1 That Council waive Council’s Planning Application and Building Permit Application Fees payable in accordance with the Shire of Carnarvon Policy – Waiver of Fees and Charges, for the development of the Carnarvon Race Club and inform club management of such outcome, with fees paid to date allocated to regulatory fees, with any remainder to be reimbursed to the payee. (Absolute Majority Required)

138

OFFICER’S RECOMMENDATION 2 That Council,

1. Pursuant to Clause 68 of the Shire of Carnarvon Town Planning Scheme No. 10 Deemed Provisions

grant development approval for application P76/16 A96 for development of land at CL22753 Lot

566 on P205437 HN 111 Cornish Street, Massey Bay for Offices, subject to the following conditions:

a. The development is to be generally in accordance with the approved plans (Schedule 8.3.4)

dated 22 November 2016, except as modified by conditions of this approval.

b. The exterior building colours shall complement the remaining development of the site, as

to be demonstrated on the specifications provided with a building permit application.


a. This approval does not confer approval under other relevant legislation, including but not

limited to, the Building Act 2011 and Health Act 1911. It is the responsibility of the

Applicant to determine any necessary approvals required and obtain such approvals prior

to the commencement of development and use. However to assist in understanding the

necessary requirements and approvals, further information can be obtained by contacting

the Shire of Carnarvon Building Services and Environmental Health Departments on (08)

9941 0000.

139

140

planner

Typewritten Text

Schedule 8.3.4 (a)

1

SITE PLANSD E S I G N & D R A F T I N GDEFINE CREATIONSPHONE: 08 9390 4831 MOBILE: 0408 942 040

PROFESSIONAL .QUALITY .INNOVATIVE .T i m e l e s s . . .

ADDRESS:

PROPOSED NEW BUILDING FOR:

ISSUED FOR:CHECKING

COPYRIGHT24°54'S, 113°40'E

N1 Ref. Eng. Det. No

LAST OPENED DATED:

TIME: 14:51:23

LATITUDE / LONG.

DATE:

DRAWN:

CHECKED:

JOB NO:

WIND RATING ENGINEER'S DETAIL COASTAL CATEGORY

DO NOT SCALE FROM THIS DRAWINGAll Sub-contractors to check dimensions & notes prior to initiating works.Any discrepancies to be notified to the Site Supervisor without delay.ALL DIMENSIONS TO BRICKWORK.

ALL DIMENSIONSSHOWN ON FLOORPLAN ARE RAW DIMENSIONS ONLYWHICH DO NOT INCLUDE PLASTER ORMETAL BEADING TO BRICKWORK.

DOWNPIPE LOCATIONS AREINDICATIVE ONLY AND MAY BECHANGED AT BUILDER'S DISCRETION.

ROOF BEAMS ARE SHOWNDIAGRAMATICALLY ONLY.

FLOOR WASTES / CEILING VENTSSHOWN DIAGRAMATICALLY ONLY.

©SHEET NUMBER : OF

7 Nov 2016

DKW

DKW

SCALE: 1:

Mon 07 Nov 2016

1611033

CORNISH STREET, CARNARVON

CARNARVON RACE COURSE

D E S I G N & D R A F T I N GDEFINE CREATIONS

[email protected] www.definecreations.com.auPHONE: 08 9390 4831 MOBILE: 0408 942 040


DA PLAN SET

VARIATIONS:

Daly & Shaw Building Pty Ltd1/19 Keates Rd Armadale WA 6112office:fax:email:web:licence:

(08) 9497 3484(08) 9497 [email protected]

Daly & Shaw

A2/

OVERALL SITE PLANNOT TO SCALE

PART SITE PLANNOT TO SCALE

PROPOSEDNEW BUILDING

EXISTING BUILDINGTO BE REMOVED

EXISTINGRACE COURSE

FACILITIES

EXISTINGRECE COURSE

EXISTINGGOLF COURSE

MASSEY BAY

EXISTINGCARETAKERS

HOUSE

EXISTINGGRANDSTAND

EXISTINGRACE TRACK

BIOMAX SYSTEM& DISPOSAL AREA

141

planner

Sticky Note

Accepted set by planner

planner

Rectangle

planner

Typewritten Text

Schedule 8.3.4 (b)

D E S I G N & D R A F T I N GDEFINE CREATIONSPHONE: 08 9390 4831 MOBILE: 0408 942 040


ADDRESS:


ISSUED FOR:CHECKING



LAST OPENED DATED:

TIME: 14:51:23

LATITUDE / LONG.

DATE:

DRAWN:

CHECKED:

JOB NO:







©SHEET NUMBER : OF

7 Nov 2016

DKW

DKW

SCALE: 1:

Mon 07 Nov 2016

1611033






DA PLAN SET

VARIATIONS:


(08) 9497 3484(08) 9497 [email protected]

Daly & Shaw

2

FLOOR PLAN

15-9 F 15-9 F

7-2½ F 7-2½ F

7-2½

F7-

2½ F

7-2½

F7-

7½ F

7-7½

F15

-9 F

920

920

920 920

920 920

920

7-2½

F7-

2½ F

7-2½

F7-

7½ F

7-7½

F

2

4

1

3

A3/

4887.5x8125 4887.5x8125

5545 x 4000

4000x4000

5775 x 5250

4230 x 2750

20,0

006,

000

5,000 10,000 3,000 19,000

1,800

3,00

0

1,800

1,800

280.00 m2

1:100

WC

WC

FEMALE

FEMALE JOCKEYSCHANGE ROOM

OFFICE/STORE

STEWARDS

SECRETARY

MALE JOCKEYSCHANGE ROOM

WC

WC

MALE

WEIGH-INROOM

VERANDAH

SHR

SHR

SHR

SHR

SHR

SHR

EXISTINGCARETAKER'S

HOUSE

SELF-CLOSING

DOOR

SELF-CLOSING

DOOR

FFL 500mm ABOVEGROUND LEVEL

BIOMAXTANK

1. 2.42Ø TANK & 150m2 IRRIGATION/DISPOSAL AREA OF ANY SHAPE.2. 1.8m SETBACK OF TANK AND IRRIGATION/ DISPOSAL AREA FROM ANYTHING.3. 15m SETBACK FROM BORES USED FOR RETICULATION.4. 30m SETBACK FROM BORES USED FOR DRINKING.

BIOMAX SYSTEM

IRRIGATION/DISPOSAL AREA

RL 200mm ABOVEGROUND LEVEL

SELF-CLOSING

DOOR

SELF-CLOSING

DOOR

142

D E S I G N & D R A F T I N GDEFINE CREATIONSPHONE: 08 9390 4831 MOBILE: 0408 942 040


ADDRESS:


ISSUED FOR:CHECKING



LAST OPENED DATED:

TIME: 14:51:23

LATITUDE / LONG.

DATE:

DRAWN:

CHECKED:

JOB NO:







©SHEET NUMBER : OF

7 Nov 2016

DKW

DKW

SCALE: 1:

Mon 07 Nov 2016

1611033






DA PLAN SET

VARIATIONS:


(08) 9497 3484(08) 9497 [email protected]

Daly & Shaw

3

ELEVATIONS

ELEVATION 1SCALE 1:100

3,000

2,000

600

2,000

600

6°51' ROOF PITCHCOLORBOND ROOF

FLOOR

CEILING

100x100DURAGALCOLUMN


COLORBONDCLADDING


3,000

1,114

1,286

1,114

1,286

FLOOR

CEILING

100x100DURAGALCOLUMN

COLORBONDCLADDING




3,000

2,000

600

2,000

600

1,114

1,286

FLOOR

CEILING

COLORBONDCLADDING



3,000

FLOOR

CEILING

COLORBONDCLADDING


A3/ 1:100

143

8.3.5 PROPOSED BROCKMAN PARK AGING IN PLACE STRUCTURE PLAN: OUTCOMES REPORT AND GEOTECHNICAL STUDY

QQQQQ File No: 4A0187 Date of Meeting: 22 November 2016 Location/Address: Part of Lot 1179 on P213005, Part of Lot 1193 on P181640, Part of Lot 1147

on P173472 at David Brand Drive, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Helen Karageorgiou, Economic Development and Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous reports: 22 March 2016 Summary of Item: This report seeks to inform Council of the completion of the final Outcomes Report (attached as Schedule 8.3.5(a)) and Geotechnical Study (attached as Schedule 8.3.5(b)) completed by the consultants Whelans Town Planning (Tender No 02/2016) in preparation for the Brockman Park Structure Plan and Development Prospectus. Description of Proposal: Under delegated authority, the CEO awarded the Tender for this Project to Whelans on 1 July 2016 after which a letter of acceptance was sent to the company on 9 June 2016. As previously indicated the aim is to provide a detailed Structure Plan and Development Prospectus in accordance with the relevant provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 that describes, graphically illustrates, and spatially articulates the future built form recommended for the study area by its current zoning. The first milestone of this project has now been achieved with the presentation of an Outcomes Report, following the initial literature review, site inspection and analysis and stakeholder consultation. Background: Council has previously considered the project brief for the Brockman Park Structure Plan on 22 March 2016. A Steering Group was established, with Councillor Brett Smith (Chair) and Councillor Ed Garrett sitting on the Steering Group. An inception meeting was arranged on 4 July 2016 followed by a workshop with key stakeholders on 22 July 2016 at the Shire offices, attended by representatives of the following key stakeholders:

Shire of Carnarvon

WA Country Health Service

Housing Authority

Gascoyne Memorial Fund

Gascoyne Development Commission

Carnarvon Chamber of Commerce

Department of Prime Minister and Cabinet

Silverchain

Yamatji Marlpa Aboriginal Corporation

Office of Vincent Catania MLA, Member for North West Central Consultation: A public survey was conducted during September 2016 that was designed to obtain local knowledge of and aspirations for the site. Utilising the on-line consultation tool CollabMap, the public was able to provide their comments on the opportunities and constraints of developing the site for aged care accommodation. Officers commented on the first draft of the Outcomes Report submitted by the consultants, and after

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modification it was distributed to all the members of the Steering Group for review and comment by 28 October 2016. The final Outcomes Report is now complete and submitted for approval by Council. Statutory Environment: Town Planning Scheme (TPS) No. 10 The property is currently zoned “Special Use – Aged Care” with Development requirements in Schedule IX of TPS No. 10. Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 (Deemed Provisions) Part 4 of the Deemed Provisions outlines the requirements of Structure Plans. Relevant Plans and Policy: There are no relevant plans or policy relating to the Outcomes Report. Financial Implications: The project is allocated funding within the 2015-16 Budget COA 1952 Job 1954 for $250,000 which is Royalties for Regions Grant funding already received. The lump sum price tendered by the consultant Whelans Town Planning for this Project is $187 876 (including GST). Risk Assessment: There are no risks identified with this project. Community & Strategic Objectives: The proposal supports the following outcomes from the Carnarvon Strategic Community Plan 2011:

Comment: The literature review, site investigations, stakeholder workshop and public survey has identified the opportunities and constraints for a variety of key issues, such as aged care accommodation, site layout and land uses, built form, accessibility, open space and servicing of the site and provided views on how these issues could be addressed to contribute to the development of an aged person’s accommodation facility. Strong support for additional aged person’s accommodation and the suitability of the site with regards to its proximity to the Town Centre and Fascine and a desire for a safe and sustainable development, were some of the key findings of the report. As well as the information collected from the stakeholder workshops, there were 20 submissions received from the public. The information obtained within these submissions will be considered in the development of the draft Brockman Park Structure Plan. The second deliverable for the first Phase of the Project was the Geotechnical Report. The objective of this report was to confirm the geotechnical suitability of the site for the proposed development, by assessing the subsurface soil and groundwater conditions, and to provide recommendations on suitable footing

Outcome 3.7 Housing and transport options that respond to our community’s needs.

3.7.4 Facilitate and possibly participate in the development of a lifestyle village for seniors.

3.7.5 Advocate for residential aged care facilities to be available locally.

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systems. The report concluded that the site is capable of supporting the proposed development subject to certain minor site preparation measures. OFFICER’S RECOMMENDATION That Council accept the Outcomes Report and Geotechnical Study attached as Schedules 8.3.5(a) and 8.3.5(b) respectively.

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BROCKMAN PARKSTUCTURE PLAN

Outcomes Report

Schedule 8.3.5 (a)

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1 INTRODUCTION1.1 Background1.2 Purpose of the Report1.3 AimsandApproachoftheConsultationProgram

2 LITERATURE REVIEW 2.1 Town Planning Scheme No.102.2 Carnarvon Structure Plan 20042.3 Carnarvon Fascine Waterway and Environs Master Plan 20102.4 Ningaloo Coast Regional Strategy Carnarvon to Exmouth 2004 2.5 Gascoyne Regional Planning & Infrastructure Framework 2015 2.6 ShireofCarnarvonDraftLocalPlanningStrategy2016

2.7 Shire of Carnarvon Strategic Community Plan 20112.8 LiveableNeighbourhoods

2.9 StatePlanningPolicy–UrbanGrowthandSettlementPolicy3(SPP3)

2.10 StatePlanningPolicy–ResidentialPlanningCodesPolicy3.1(SPP3.1)

2.11 StatePlanningPolicy–NingalooCoast6.3(SPP6.3)

2.12 DevelopmentControlPolicy1.1SubdivisionofLand

2.13 DevelopmentControlPolicy2.3PublicOpenSpaceinResidentialAreas

2.14 CarnarvonAgedCarePlanningandFacilitationModelOptionsReport(VersoConsulting-November2012)

2.15 BriefingfortheGascoyneRegionStatewideAgeingintheBushProject(VersoConsulting–2014)

2.16 FormativeEvaluationoftheHomeCarePackagesProgramme–PolicyConsiderationsPaper(KPMG–2015)

2.17 ThirdReportontheFundingandFinancingoftheAgedCareSector(AgedCareFinancingAuthority–July2015)

2.17 GeotechnicalInvestigation

3 MARKET DEPTH ANALYSIS3.1 Scope3.2 Methodology3.3 KeyFindings

4 OUTCOMES4.1 AgedCareAccommodation

4.2 SiteLayoutandLandUses

4.3 Built Form4.4 Accessibility

4.5 OpenSpace

4.6 Servicing5 CONCLUSION

TABLE OF CONTENTS

444477891010101011121212121213 X15 X18 X19 X22242424252727283233333435

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AppendicesAppendix 1 Stakeholder Workshops Notes and Shire CommentsAppendix 2PublicSurveyForm

Appendix 3SummaryofSubmissionsfromPublicSurvey

List of AbbreviationsAged Care Approval RoundsThe Aged Care Financing AuthorityDailyAccommodationPayments

EarningsBeforeInterestTaxDepreciationAmortisation

Expression of InterestGascoyne Memorial FundHomeandCommunityCare

IndependentLivingFacility

IndependentLivingUnits

Memorandum of UnderstandingMinister of ParliamentNationalAgedCareDataClearinghouse

NetProfitBeforeTax

ResidentialAgedCare

RefundableAccommodationDeposit

ReturnedServicesLeague

StatisticalAreaLevel2

Town Planning Scheme No. 10TheWesternAustralianCountryHealthService

ACARACFADAP

EBITDA EOI

GMF HACC

ILF ILUs

MOUMP

NACDCNPBT

RACRAD RSL SA2

TPS10WACHS

List of Tables“SpecialUse-AgedCare”ZoneProvisions.Source: Appendix 9 TPS10

EstimatedScopeforAgedCareAccommodationinCarnarvon

EstimatedDemandDepth-CarnarvonAgedHousing

Table 1Table 2Table 3

List of FiguresCollabMapIntroductoryPage

CollabMapGuidancePage

CollabMapCommentsPage

ShireofCanarvonTownPlanningSchemeNo.10Zoning

Brockman Park Upgrade. Agedcareplanningratiotargets,2013-14and2021-22

Preferredmethodofpaymentbynon-supportedandpartiallysupportedresidents,July2014-March2015

ResidentialagedcareprovideraverageEBITDA

ChangeinLatentDemandforILUsfrom2016

ChangeinLatentDemandforResidentialAgedCareBedsfrom2016

Figure 1 Figure 2Figure 3 Figure 4Figure 5Figure 6Figure 7

bFigure 8Figure 9

Figure 10

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4

1.1 BACKGROUND

ForseveralyearsnowtheShireofCarnarvonhasconsideredthedevelopmentofresidentialagedcarehousing.CouncilhaspreviouslyindicatedthatthesouthernpartofBrockmanParkadjacenttotheexistingGascoyneMemorialFoundation(GMF)retirementunitsispreferabletoaccommodatesuchafacility.Aschemeamendment(Amendment69)toTownPlanningSchemeNo.10(TPS10)toreclassifythesitefroma“ParksandRecreationReserve”toa“SpecialUseZone–AgedCare”wasadoptedbyCouncilatitsordinarymeetingheld24February2015,withtheMinistersubsequentlyapprovingthere-zoninganditbeinggazettedon16February2016.

TheDevelopmentRequirementsofthe‘SpecialUseZone–AgedCare’statethatnodevelopmentwillbepermitteduntilsuchtimeasastructureplanhasbeenpreparedtothesatisfactionofthelocalgovernmentandtheWesternAustralianPlanningCommission,inaccordancewiththerelevantprovisionsofPart4 – Structure Plans in Schedule 2 – Deemed Provisions for local planning schemes of the Planning and Development(LocalPlanningSchemes)Regulations2015.InaccordancewiththisrequirementtheShireengaged a consultant team to prepare the Brockman Park Structure Plan and Development Prospectus.

1.2 PURPOSE OF THE REPORT

The purpose of this report is to:

• Providethecontextfortheprojectbasedonaliteraturereviewofrelevantdocuments;

• Outlinetheinitialconsultationprogrammeandapproach,and;

• Summarisethestakeholderandpublicfeedback.

ThepublicconsultationoutcomescombinedwithinputfromthestakeholderworkshopwillbeusedbytheconsultancyteamtodeveloptheDraftBrockmanParkStructurePlanandDevelopmentProspectus.TheDraftStructurePlanwillbereleasedforfurthercommunityandstakeholderfeedbackatadatetobedeterminedinthe near future.

1.3 AIMS AND APPROACH OF THE CONSULTATION PROGRAM

Theinitialconsultationprogramwasdevisedtoprovidemechanismsforbothkeystakeholdersandthepublictocontributeinformationontheopportunitiesandconstraintsassociatedwithdevelopmentofthesiteasan‘aginginplace’facility.

TheprimarymethodsusedtocollectfeedbackincludedaStakeholderWorkshopandaPublicSurvey.

1.3.1 A Stakeholder Workshop

A workshop was held with key stakeholders as a means to capture input and ownership of the development oftheStructurePlan.TheworkshopwasheldattheShire’sofficesonthe22ndofJuly2016andwasattendedbyrepresentativesofthefollowingkeystakeholders:

• Shire of Carnarvon• WACountryHealthService

• HousingAuthority

• Gascoyne Memorial Fund

INTRODUCTION

1

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5

• Gascoyne Development Commission

• CarnarvonChamberofCommerce

• DepartmentofPrimeMinisterandCabinet

• Silverchain• YamatjiMarlpaAboriginalCorporation

• VincentCataniaMP

ThenotesfromtheworkshopalongwithcommentsfromtheShire’sEnvironmentalHealthTechnicalOfficerontheidentifiedopportunitiesandconstraintsarelocatedatAppendix1.Thefeedbackgainedfromthekeystakeholdersalongwiththeliteraturereviewandsiteinvestigationsallcontributedtotheidentificationoftheopportunitiesandconstraintsassociatedwithdevelopmentofthesite.

1.3.2 A Public Survey

ApublicsurveywasconductedduringSeptember2016thatwasdesignedtoobtainlocalknowledgeofthesite.Utilisingtheon-lineconsultationtoolCollabMap,thepublicwasabletoprovidetheircommentsontheopportunitiesandconstraintsofdevelopingthesiteforagedcareaccommodation.Seescreenshotsbelow.

Figure 1 - CollabMap Introductory Page

Figure 2 - CollabMap Guidance Page

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Figure 3 – CollabMap Comments Page

Apaperversionofthesurveywasalsodistributedtothecaravanparks,theCarnarvonMotel,theCarnarvonMedicalCentre,theSeniorCitizens’Centre,theWoolworthsShoppingCentre(CarnarvonCentral),theCarnarvonLibrary,theShire’sReceptionandVisitor’sCentresandalltheownersofthepropertiesimmediatelyadjacenttoBrockmanPark.Acopyofthepaper-basedPublicSurveyisattachedasAppendix2.

ThesurveywaspromotedviaavarietyofmethodsincludinganadvertisementontheShire’swebsiteandFacebookpageandadirectemailtokeystakeholders.

Duringthethreeweekconsultationperiodatotalof174peopleaccessedtheCollabMapwebsiteand14differentpaperbasedresponseswerereceived.WhilstCollabMapprovidedtheopportunityforresponderstoincludetheirowncommentortocommentontheidentifiedopportunitiesandconstraints,mostuserschosejusttoagreeordisagreewiththeidentifiedopportunitiesandconstraints.AsummaryofthefeedbackreceivedislocatedasAppendix3andhasbeenincludedintheKeyOutcomes

sectionofthisreport.

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Shire of Carnarvon

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MAP: Babbage Island Locality

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Whilst all care has been taken to accurately portray thecurrent Scheme provisions, no responsibility shall betaken for any omission or errors in this documentation.

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Produced by GeoSpatial Research and Modelling,Department of Planning.

Base Information Supplied by the Western AustralianLand Information Authority, LI 782-2015-1

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LITERATURE REVIEW

2Thefollowingdocumentswerereviewedtoidentifytheopportunitiesandconstraints,whichcontributedtothemappingthatwasusedasabasisfordiscussionatthestakeholderworkshopandforthepublicsurvey.

2.1 TOWN PLANNING SCHEME NO.10

Thelandiszoned‘SpecialUse:AgedCare’undertheShireofCarnarvonTownPlanningSchemeNo.10(TPS10);referFigure2–ShireofCarnarvonTownPlanningSchemeNo.10Zoningbelow.

Figure 4 – Shire of Carnarvon Town Planning Scheme No. 10 Zoning

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Theprovisionsforthe‘SpecialUse:AgedCare’zonearesetoutinAppendix9ofTPS10andareasfollows:

Land&PropertyDescription Primary Uses DevelopmentRequirements

PartLots1193onPlan181640,1179onPlan213005and 1147 on Plan 173472 DavidBrandDrive,Carnarvon.

Aged or Dependent Persons Dwelling.

Otherusestobelistedisincidental(IPuse):

•Caretaker’sdwelling

• Medical Clinic

•HealthStudio

•Arts&CraftStudio

• Car Park

NodevelopmentwillbepermitteduntilsuchtimeasastructureplanhasbeenpreparedandapprovedbytheLocalGovernmentandtheWesternAustralianPlanningCommission,in accordance with the relevant provisions at Part4-StructurePlansinSchedule2-Deemedprovisions for local planning schemes of the PlanningandDevelopment(LocalPlanningSchemes)Regulations2015.

InadditiontothestructureplanningrequirementsprovidedatPart4ofSchedule2-Deemedprovisionsforlocalplanningschemes,astructureplanshallincludebutnotbelimited to the following:

•roadnetworksandaccessrequirements;

•urbanwatermanagementplanoutliningdrainagerequirementsandlandscaping;

•geotechnicalassessmentconfirmingcapabilityofthelandfordevelopment;

•considerationofpotentialimpactsofstormsurgefromtheGascoyneRiver;

Areasofopenspacetobeidentifiedtocontributetothe10%requirementforpublicopen space in the Brockman locality which is tobereclassifiedaccordingly.

Table 1 - Provisions for Special Use Aged Care Zone

Theproposedstructureplanwillbepreparedinaccordancewiththeseprovisions.

2.2 CARNARVON STRUCTURE PLAN 2004

The Carnarvon Structure Plan was prepared as part of the Ningaloo Coast Regional Strategy Carnarvon to Exmouth.Thestructureplanidentifieskeylanduseplanningobjectives,actionsandguidelinesfortheorderlydevelopment of the Carnarvon town site.

The relevant provisions of this structure plan are as follows:

‘2.1.5 Residential

To encourage medium density development in close proximity to the town centre to accommodate aged and dependent person’s accommodation;

To encourage subdivision and development within the town site that incorporates the philosophy of Liveable Neighbourhoods;’

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2.3 CARNARVON FASCINE WATERWAY AND ENVIRONS MASTER PLAN 2010

The Carnarvon Fascine Waterway and Environs Master Plan was prepared to guide the enhancement of the Fascine waterway and environs and had the following aims:

• Anenhanceduserenvironment;

• Anenhancedvisuallandscape;

• Mitigationofadversefloodandstorm–surgeimpacts;

• Integratedterrestrial,aquaticandmaritimeusesandactivities,and;

• AnimprovedimageandidentifyfortheTown.

Figure 5: Brockman Park Upgrade. Source: Carnarvon Fascine Waterway and Environs Master Plan Report

ForBrockmanPark,thisMasterPlanrecommendspartialutilisationforresidentialinfillspecificallythedevelopment of new edge housing designed to overlook the park and improve passive surveillance within thearea,andthesouthernsection,theexpansionoftheGascoyneMemorialTrusthousing.ThisMasterPlan also recommends improvements to the park infrastructure including the provision of new shade shelters,pedestrianbridgesandrecreationalfeaturessuchasexerciseequipment,basketballringsandbarbeques.Italsorecommends,byutilisingwatersensitiveurbandesignprinciples,thatexistinglandformswithintheparkbereshapedandplantedtoenhancenaturaldrainage,increasestormwaterstorageanddetentionandimprovewaterqualitywithinaparklandsettingincludingtheprovisionofarangeofsizeandscalerecreationalturfareastoprovidebothintimatesocialhubsandlarger‘kickabout’spaces.Theserecommendationswillbeconsideredaspartofthestructureplandesignandwillbeincorporatedifdeemedappropriate.

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2.4 NINGALOO COAST REGIONAL STRATEGY CARNARVON TO EXMOUTH 2004

Thisstrategyisa30yearstrategiclanduseplanthatsetstheframeworkofplanningforsustainabletourismandlanduseontheNingaloocoast.ItisaccompaniedbyStatementofPlanningPolicy6.3,whichprovidesa legal framework for the key elements of the strategy. This strategy reinforces Carnarvon as one of the key administrativeandservicecentresfortheregionandcontainsastructureplanthatidentifieskeylanduseplanningobjectives,actionsandguidelinesfortheorderlydevelopmentoftheCarnarvontownsite.

2.5 GASCOYNE REGIONAL PLANNING & INFRASTRUCTURE FRAMEWORK 2015

TheGascoyneRegionalPlanning&InfrastructureFrameworkwaspreparedbytheWAPCtoguidetheregion’sstrategicplanningandtointegrateplanningandinfrastructuredecisions.Opportunitiesidentifiedinthe framework that are relevant to the structure plan are as follows:

• Investigationofregionalaffordablehousingrequirements.

• Attractingresidentsandworkforcethroughtheprovisionofqualitysocialinfrastructure,services,affordablehousingandwell-designedcommunities,takingintoaccounttheregion’sremotenessanddistancebetweensettlements.

• ProvidetherequisitehardandsocialinfrastructuretofacilitateandsupportfuturegrowthofCarnarvon’spopulationandlocaleconomy.

ImportantlytheFrameworkidentifiesnewagedcarefacilitiesfortheGascoyne,includingCarnarvon,ExmouthandDenhamasapotentialprojecttofacilitateeconomicandpopulationgrowthintheRegion.Thissupports the purpose of the structure plan.

2.6 SHIRE OF CARNARVON DRAFT LOCAL PLANNING STRATEGY 2016

Attheir28June2016OrdinaryMeeting,CouncilresolvedtoendorsethedraftLocalPlanningStrategy(LPS)andtoforwardtotheWAPCforfinalapprovalbytheMinister.

InsupportofthepurposeoftheStructurePlan,thedraftLPSidentifiedtheincreasedprovisionofpublichousingandvarieddwellingsizesasanimportantconsiderationinaddressingfuturelocalneeds,particularlywithrespecttoanageingpopulationandhouseholdcompositiontrends.

FurthermoreBrockmanParkisidentifiedontheLPSPlanasfollows:

Brockman Park Long Term Investigation Area – Parks and Recreation Areas, Surplus Land, and Aged Care facilities analysis is required to assist in long-range planning for the Shire.

ThestructureplanproposalisconsideredtocomplywiththisLPSaction.

2.7 SHIRE OF CARNARVON STRATEGIC COMMUNITY PLAN 2011

TheStrategicCommunityPlanoutlinestheShire’slongtermvision,values,aspirationsandobjectives,basedontheinputprovidedbythecommunity.SomeofthestrategiesidentifiedintheStrategicCommunityPlanthat are relevant to the proposed structure plan are as follows:


1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

1.2.4 Investigate joint ventures to develop commercial, residential and industrial properties.

Outcome 2.2 Efficient use and integrated management of water resources.

2.2.2 Promote efficient procedures and practices to reduce water consumption by the Shire.

2.2.3 Monitor compliance and encourage water-sensitive design principles in all industrial, commercial and residential development.

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2.2.4 Provide for effective management and maintenance of Council’s flood control and stormwater infrastructure.

Outcome 2.4 Efficient use and conservation of energy to reduce the production of greenhouse gases.

2.4.3 Monitor compliance and encourage environmentally sustainable design principles in all industrial, commercial and residential development.

Outcome 2.5 Improved physical quality of the built environment.

2.5.1 Develop and maintain township streetscapes, parks, gardens and open spaces in accordance with aspirations of the community.

2.5.6 Investigate and consider preparation of local planning policies and/or design guidelines to influence and manage key development areas and to integrate flood mitigation principles where appropriate.

2.5.7 Develop and enhance the fascine waterway and adjacent environments in accordance with the Council endorsed plans.

Outcome 3.1 Carnarvon is a proud community and is a desirable place to live, invest and visit.

3.1.5 Provide opportunities for community participation to promote a sense of belonging.

Outcome 3.4 Improved passive and active leisure and recreation facilities.

3.4.5 Develop and maintain a well utilised passive parkland network.

Outcome 3.7 Housing and transport options that respond to our community’s needs.

3.7.4 Facilitate and possibly participate in the development of a lifestyle village for seniors.

3.7.5 Advocate for residential aged care facilities to be available locally.

Outcome 3.8 Improved community health, safety and well-being.

3.8.3 Apply urban and environmental design principles to reduce crime and maximise personal safety.

Outcome 5.1 A well engaged and informed community.

5.1.2 Develop appropriate community consultation and communication strategies to enhance the decision-making process.


5.2.2 Ensure compliance with all relevant legislation and regulations.

2.8 LIVEABLE NEIGHBOURHOODS

LiveableNeighbourhoodsistheWAPC’sprimarypolicyforthedesignandassessmentofstructureplans(regional,districtandlocal)andsubdivisionfornewurban(predominantlyresidential)areasinPerthmetropolitanandPeelregionsandmajorregionalcentres,ongreenfieldandlargeinfillsites.

LiveableNeighbourhoodsisaperformance-basedpolicythatsetshigh-levelobjectives,designprinciplesandrequirementstoaddressbothstrategicandoperationalaspectsofstructureplanningandsubdivision.Whereapplicable,theprovisionsofLiveableNeighbourhoodswillbeaddressedaspartofthestructureplanningprocess and design of the structure planning area.

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2.9 STATE PLANNING POLICY – URBAN GROWTH AND SETTLEMENT POLICY 3 (SPP 3)

ThispolicysetsouttheprinciplesandconsiderationswhichapplytoplanningforurbangrowthandsettlementsthroughoutWesternAustralia.Theobjectivesofthispolicyarelistedbelow.

• TopromoteasustainableandwellplannedpatternofsettlementacrosstheState,withsufficientandsuitablelandtoprovideforawidevarietyofhousing,employment,recreationfacilitiesandopenspace.

• Tobuildonexistingcommunitieswithestablishedlocalandregionaleconomies,concentrateinvestmentintheimprovementofservicesandinfrastructureandenhancethequalityoflifeinthosecommunities.

• Tomanagethegrowthanddevelopmentofurbanareasinresponsetothesocialandeconomicneedsofthecommunityandinrecognitionofrelevantclimatic,environmental,heritageandcommunityvaluesand constraints.

• Topromotethedevelopmentofasustainableandliveableneighbourhoodformwhichreducesenergy,waterandtraveldemandwhileensuringsafeandconvenientaccesstoemploymentandservicesbyallmodes,provideschoiceandaffordabilityofhousingandcreatesanidentifiablesenseofplaceforeachcommunity.

• Tocoordinatenewdevelopmentwiththeefficient,economicandtimelyprovisionofinfrastructureandservices.

TheStructurePlananddevelopmentconceptswillbepreparedinaccordancewiththeobjectivesofthispolicy.

2.10 STATE PLANNING POLICY – RESIDENTIAL PLANNING CODES POLICY 3.1 (SPP 3.1)

ThepurposeofStatePlanningPolicy3.1–ResidentialDesignCodes(R-Codes)istoprovideacomprehensivebasisforthecontrolofresidentialdevelopmentthroughoutWesternAustralia.AssuchtheprovisionsofthispolicywillbeusedtoguidethedesignoftheresidentialcomponentsoftheStructurePlanandDevelopmentConcept.

2.11 STATE PLANNING POLICY – NINGALOO COAST 6.3 (SPP6.3)

Statement of Planning Policy 6.3 was prepared to provide a legal framework for the key elements of the NingalooCoastRegionalStrategy-CarnarvontoExmouth.TherelevanceofSPP6.3totheStructurePlanisitsrequirementthatplanningproposalsareconsistentwiththeCarnarvonStructurePlan2004.

2.12 DEVELOPMENT CONTROL POLICY 1.1 SUBDIVISION OF LAND

Thispolicysetsoutthegeneralprinciples,whichwillbeusedbytheWesternAustralianPlanningCommission(WAPC)indeterminingapplicationsforthesubdivisionofland.ItindicatestheWAPC’sbasicrequirementsforthecreationofnewlotsaswellastheproceduresitwillfollowinprocessingsubdivisionapplications.Theobjectivesandmeasuresofthispolicywillbetakenintoconsiderationduringthepreparationofthestructureplan.

2.13 DEVELOPMENT CONTROL POLICY 2.3 PUBLIC OPEN SPACE IN RESIDENTIAL AREAS

Thebasiccomponentofthispolicyistherequirementthat10percentofthegrosssubdivisibleareaofaconditionalsubdivisionshallbegivenupfreeofcostbythesubdividerforpublicopenspace(POS).ProvisionsofthispolicythatarerelevanttothestructureplanincludetheuseofthePOSfordrainagepurposes,thepaymentofcashinlieuofprovisionofthe10percentandtransferringanyareasofPOStotheownershipofthe Crown.

ItisnotedthatthesubjectlandhasbeenmadeavailablefromsurplusPOS.AssuchwithinthisstructureplanningprocesscontributionofPOStosatisfyrecreationalneedsarenotanticipated.

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2.14 CARNARVON AGED CARE PLANNING AND FACILITATION MODEL OPTIONS REPORT (VERSO CONSULTING - NOVEMBER 2012)

2.14.1 Scope

ThereportwasscopedbytheShireofCarnarvontosupportthedevelopmentofagedcareservicesinthefollowing ways:

• Toprovidethelevelofevidenceandthecompellingcaserequiredtoachievethesupport(operationalandtoalesserextentcapitalfunding)fromthefundersof:ResidentialAgedCare,CommunityAgedCare,HomeandCommunityCare(HACC),RespiteServices,TransitionCareandPostAcuteCareServices,PalliativeCareServicesandpension-levelagedpersonshousing.

• ToensurethattheAgedCareservicesareintegratedwithcomplementary/requiredrangeofhealthservices.

• Tomeasurecurrentandfuturedemandforservices–thusdefiningthefootprintrequiredforanintendedaged care precinct.

• ToprovideevidencefortheneedsandpreferencesofresidentsofCarnarvonShire,ensuringservicesandbuildingdesignaresympathetictolocalneedsandconditions.

• Tofacilitatethecooperation,understanding,decisionmakingandparticipationofallparties(WesternAustralianCountryHealthService(WACHS),HomeandCommunityCare(HACCWA),DepartmentofHealthandAgeing(DoHA),thecommunity,LocalHealthProfessionals,theGascoyneDevelopmentCommission,RegionalDevelopmentAustralia(RDA)andtheAgedCareProviders).

2.14.2 Report Approach

ThereportwaspreparedutilisingarangeofanalyticandconsultativetechniquestoensurethattheoutcomesdeliveredwererelevanttothespecificneedsoftheCarnarvoncommunity.TheanalysisandconsultationconsideredanagedcarecatchmentthatincludedtheShiresofCarnarvon,Exmouth,SharkBayand Upper Gascoyne.

2.14.3 Key Insights

The key insights of the report as they relate to the proposed Brockman Park Structure Plan are summarised below.

Regional Context

Versoanalysissuggestedthatbasedupon2011censusfigures,thattherewasasignificantagedresidentpopulationthatwerelivingincaravanparksandotherrelativelyinsecureaccommodationsources.

88%ofrespondentstothecommunitysurveywhowereover55reportedanintentiontoremaininCarnarvon as they age.

Residential Aged Care

• Estimatedatthetimeofthereportspreparationthatby2016therewouldpotentiallybefundingavailablein2016for72beds(highandlow/ageinginplace)and84bedsby2022basedupon2011planningratios.

• Estimatedthatby2017approximately52residentswithinthecatchmentwillbelivingwithdementia–withnosuitabledementiacarefacilitiesavailablewithintheRegionforpatientswithbehaviouralmanagement concerns.

• Strongcommunityviewswerecapturedduringcommunityconsultationcitingthestrongneedforaresidentialagedcarefacility(withanecdotalexperiencesbeingtoldoffamilieshavingtoplaceelderlyrelativesinfacilitieshundredsofkilometresaway).

• Respondentsover70reportedastrongdesiretostayintheirexistingaccommodationastheyage,movingtoaresidentialagedfacilityonlywhentheirhealthrequiresit.

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• OverallserviceneedsforResidentialAgedCare(RAC)estimatedbyVersowere:

- BasedonCommonwealthplanningratiosalonethattherewouldtypicallybe58residentialagedcarebedsservicingthecatchment;

- Conservatively,aminimumof24bedsisrequiredinCarnarvon(assumingthefundedcommunityagedcarepackagesfundedin2012);and

- PracticallyVersoestimatedshort-termdemandfor30-36bedswithintheten-yearperiod,risingto60 or more into the medium term.

Community Aged Care

• ThenumberofcommunityagedcareplacesallocatedtoCarnarvonin2012(49intotal)wasabovetheplanningratiosofthetime–suggestingevidenceofunmetdemandresultingfromthelackofasuitableresidentialagedcarefacilityintheCarnarvon.

Retirement Living (Aged Persons Housing)

• Approximatelyathirdofcommunitysurveyrespondents55-70reportedastrongdesiretomoveintoindependentlivingunitsatsometimeastheirneedschange.Extrapolated,thisrepresentedalong-termpotentialforaround950residentsmovingtoIndependentLivingUnits(ILUs)atsometimebasedupona2017population.

• Usingaconservativeestimate;anewILUdevelopmentof55unitscouldbejustified.

Development Footprint and Staging

Basedontheserviceanalysisthefollowingdevelopmentfootprintandstagingfornewagedcarefacilitieswas proposed:

Service Stage 1 Stage 2 Stage 3 TotalILUDevelopment 25 units 15 units 15 units 55 unitsCommunity Centre – Common Area

Shared community resident’sfacility

N/A N/A Community Facility

ResidentialAgedCare Facility

30-36beds 12beds 12beds 60beds

Table 2. Estimated Scope for Aged Care Accommodation in Carnarvon. Source: Verso (2012)

Development Models

Threemodelsforsustainableagedcarewereidentifiedwithcommonactionsrequiredincluding:

• Theconstructionofanewresidentialagedcarefacilityandtheclosureofresidentialagedcarebedsinthe hospital.

• Thattheresidentialagedcarefacilitywithageinginplacebedsbeconstructedtocontemporarystandards(9Cbuildingstandards)andwhichprovidessecuredementiacare.

• Integrationofthecaremodelwithprimaryhealth.

• ThefullimplementationofthecommunityagedcarereformsandapproachesasdetailedinLivingLongerLivingBetter.

• TheconstructionofnewILUsthatincorporateageinginplaceandarangeofentryoptions.

• A footprint for the development that supports expansion to meet future demand.

• ConsiderationbeinggiventotheredevelopmentoftheexistingstockofILUsinCarnarvon.

• Thethreemodelsdevelopedprimarilydifferedinregardstothegovernancemodel

- Option1assumedasingleoperator;

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- Option2assumedaconsortiumofstakeholdersoracollaborationsupportedbyMemorandumsofUnderstanding(MOUs)andlocalMOUsteeringgroup;

- Option3assumedthreeseparateentitiesdeliveringindividualelementsoftheproject(residentialagedcare,communityagedcare,andolderpersonshousing)withprofessionalcooperationpossiblythroughdevelopmentofMOUs.

2.14.4 ApplicationfortheProject

• Broadlythereportwillbehighlyapplicableforscopingthestructureplanandprospectus.

• Giventhetimethathaspassedsincethereport,anyfiguresdrawnfromthereportwillneedtobeconsideredinthecontextofcurrentaged-carepoliciesandstrategies(suchasconsumerdirectedcareandhomecarepackagesprogramming),inparticular,recentchangestoresidentialandcommunityagedcareprovisiontobetterreflectthepreferenceofboththecommunityandgovernmentfordeliveryofcare in the home.

• GiventhetimethathaspassedanyassumptionsrelatingtogapsinagedhousingandserviceswillneedtobeconfirmedbaseduponcurrentofferthroughoutCarnarvonandthegreatercatchmentarea,aswellasanyupdatedpopulationprojectionspreparedforthecatchmentarea.

2.15 BRIEFING FOR THE GASCOYNE REGION STATEWIDE AGEING IN THE BUSH PROJECT (VERSO CONSULTING – 2014)

2.15.1 Scope

TheBriefingwaspreparedtosolicitfeedbackfromkeystakeholdersandtoultimatelyformthebasisfortheGascoyneRegioncomponentoftheStatewideReportfortheAgeingintheBushProject.ThepurposeofthewiderprojectwastoidentifyagedcaremodelsforregionalWAthatenableresidentstoageintheircommunityanddevelopanActionPlantohelprealisethoseModels.

2.15.2 Approach

TheBriefingdrawsupondesktopresearchcoveringpolicy,selecteddemographics,literaturehighlightinginnovativemodelsofagedsupportandcare,demand/supplyresearchandprojections,individualconsultations,questionnairereturnsfromlocalgovernment,regionaldevelopmentcommissions,WACHSmanagers,andfeedbackfromregionalforums.ReferencehasalsobeenmadetotheWACHSMidwestGascoyneHealthServicePlan.

2.15.3 Key Insights

The key insights of the report as they relate to the proposed Brockman Park Structure Plan are summarised below.

Regional context

• Seasonalpopulationlevelsfluctuatesignificantly.

• Highercostoflivingassociatedwithremoteness.

• Logisticsandcostsofservicedeliveryassociatedwithremoteness.

• Highercapitalcostassociatedwithremoteness.

• Relativelydisadvantaged(SEIFA)localpopulation.

• Populationover85yearswillnearlydoublebetween2016and2026.ThisreportreliesonnewpopulationprojectionspreparedbytheABSforDSSin2013.ThepopulationgrowthanticipatedinthisdatasetisconsiderablygreaterthanthatanticipatedinthepopulationprojectionsthatunderpintheVerso2012report.Atotalof6,023residents55yearsandoverareanticipatedintheregionby2026comparedwith4,428residentsby2027whichwasusedintheVerso2012report.

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Residential Aged Care

• ThereisanurgentshortageofResidentialAgedCareintheGascoyneRegion.

• Complexlate-stageagedcarerequiresaspecificmixofskillsandenvironmentnotalwayspresentinHomeCaresettings.

• Muchhigh-careisnowadvanceddementiacarerequiringasecuresetting.

• Currenthome-careisgoodandmaintainspeopleathomeforalongtime,withtheneteffectthatentrantstoinstitutionalResidentialCareareinneedofveryhighlevelsofcare.

• WACHSbelievesaprivateproviderwillnotbeinterestedintheintegrateddevelopmentofBrockmanParkafterearliereffortstoattractonedidnotgoanywhere.

• ThemootedCarnarvonHospitalupgradewillonlyincreasetheavailablenumberofbedsfrom16to24,which is well short of current and future needs.

• ThecommunitystronglyprefersaresidentialdevelopmentatBrockmanParkandopposestheupgradeofresidentialcareatthehospitalsite.

• TheCarnarvonMulti-PurposeServicedoesn’tbelievethecapitalfortheupgradeistotallylocked.

• AboriginalpeopleenterResidentialCareatayoungeragethanthenon-Aboriginalpopulationbutstayforashorterperiodoftime.

• AboriginalpeoplehaveastrongaffinityforcountryandtheirdesiretoremainoncountryorreturntoCountryaftercareisnotwellcateredforintheregion.

• TherearelimitedtrainedstaffindementiaandlimitedalliedhealthforResidentialCareandassociatedactivities.

• Thereisacurrentnotionalshortfallofaround64bedsintheGascoyneRegion.Thisshortfallwillrisetoaround112bedsby2021ifnonewbedsareinplacebythen.

• Thereisstronglocalconcernaboutthetotalabsenceof“built-for-purpose”ResidentialAgedCareintheregion.

• Versoobservedthatdemandhasescalatedsincetheoriginal2012reportandassertthat,inrelationtoBrockmanPark-“itisnowquitefeasiblethatthescaleofresidentialdemandwouldnowreliablybe40-50bedsandheadingtowards60beds.Areconsiderationofthatproposal,atleasttoinformallytestinterest,issuggested.”

Retirement Living (Aged Persons Housing)

• Thereisashortfallinthesupplyofolderpersonshousingbasedontheexistenceofwaitinglistsandearlier work in Carnarvon.

• There is a limited range of current providers of aged housing in the region.

• Muchhousingwhichexistsisnotbuilttoadesignthatfacilitatesageinginthecommunity.Inparticular,GMFhousinginCarnarvonisinaprimelocationbutquiteoldanddueforextensiveupgradeanddevelopmentforittofulfilitspotentialforageinginthecommunity.

• CarnarvonShirehasavailablelandadjoiningGMF(i.e.BrockmanPark)andisinterestedindevelopingthisto provide older persons housing.

• Insecuretenureincaravanparksandrentalhousingisrelativelyhighintheregion(13.8%).Thisrestrictsolderpeoplefromadaptingtheiraccommodationtomatchtheirchangingneeds.

• Ifthe70+populationprojectionsofanincreasefrom669(2011)to1,655by2026weretomaterialise,thentherewouldbeadramaticincreaseinthelevelofunmetdemand.

• All evidence suggests a current shortage of appropriate aged housing in most parts of the Gascoyne Region.In2012aconservativeestimatewasmadethattherewaslikelydemandfor55moreunitsinCarnarvon,andthatdemandisclearlysettogrow.Regionalassessmentofactual/realdemandoversupplyisnotaneasytaskandcarefullystageddevelopmentsarethepreferableapproach.

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• Avarietyofentryavailabilityisneeded,alongwithevidencethattherearepotentialpurchaserswhocanaffordtobuybutareineligibleforaffordablehousing.Toreducethefinancialriskofhavingunsoldstockwhenhousingisbeingbuiltforpurchase,sale“offtheplan”isthepreferredapproach.

• Futureolderpersonshousingmustbeoftheappropriatedesign,shouldbelocatedwithproximateaccesstoeverydayfacilities,opportunitiesforsocialinteractionandhavenecessarysupportservicesavailable.Housingprovidersandinvestorsshouldbemadeawareofthisifnotalready.

• Aswithdemandforresidentialagedcare,demandforILUsislikelytohaveescalatedsincetheoriginalVerso2012reportwasprepared,drivenbyhigherthananticipatedpopulationgrowthinthecatchment.

Community Aged Care

• SilverChainhasrestructuredtoemployCareTeamLeadersinCarnarvonandDenham.

• CoralBay,BurringurrahandGascoyneJunctionwereidentifiedaslackingagedcareservices.

• ThereisaperceivedneedformorecapacitytocareforAboriginalpeopleclosertotheircountry.

• Somestationsaredirectlyemployingagedcarers.

• CarnarvonhasPhysiotherapyandChiropracticservices,andExmouthhasChiropractic.

• ThereisapharmacyinDenham,CarnarvonandExmouth.

• ThereisaresidentNursePractitioneratCoralBay(WACHS).

• NearlyhalftheresidentsofGMFdon’thavefamilyinCarnarvon.

• OlderresidentsinSharkBay“lookoutforeachother”.

• SilverChaindeliversservicesintoGMFandmaybebuildingacentreonthesite.

• Silver Chain cannot provide allied health.

• ThereareonlyahandfulofRespitebedsintheregionandtheyareprovidedinthegeneralwardsoftheCarnarvonandExmouthhospitals(thelatteronlyinoff-peaktimes).Duringthewintermonthswhenthepopulationsofthecoastaltownscandouble,thosebedsarenolongeravailableforRespite.

• MobileRespiteoperatesintheregion(fromGeraldton).

• CarersWAvisitsCarnarvonseveraltimesayeartooffersupports.

Supportandcareathomeandsupportforinformalcarerswillbetheincreasinglyprominentkeystomaintainingolderpeopleintheircommunities.Thisaccordswithpolicydirection,fundingdirectionandpersonal preferences.

Therearemorethantentimesasmanypeopleintheregionsupportedunderthevariouscommunity-basedprograms(mainlyHACC&HomeCare)thanarecurrentlyinResidentialCare.Thisisanextremeratiowhenatypicaloneismorelikefourorfivetimes.However,itdoesillustratethatnon-residentialcarealwayspredominatesintermsofnumberssupported.

Olderpeopleareoftenabletobemaintainedathomethroughouttheirlives,evenwithhighcareneeds.However,todosorequirestherightcareandsupporttobeavailableandcurrentlythisisn’tsothroughoutthe region.

LimitstoRespiteCaresupply,particularlyinpeakseasonforResidentialRespite,willlikelyimpingenegativelyontheabilityofinformalcarerstomaintaintheirrole.In-homerespiteisavailablebutnofeedbackwasreceivedastoitsadequacy,excepttonotethatSilverChainhasnowceasedprovidingovernightrespite,which is a cause for regret.

AccordingtoVerso,theshortageofResidentialRespiteintheregionislikelyattributabletotheshortfallinResidentialCarebedsandisnoteasilyremedied.Providingcareathomeinouterregionalareasischallenging.Withorthodoxmodelsofcaredeliveryoriginatingfromoneortwocentrallocations,thehoursofcareprovidedatmoredistantlocationscanbemuchreducedduetotraveltimeorcarenotattemptedatall.Toaddressthisissue,devolvedoperationalmodelswithsmallteamsofwellsupportedlocalcarershavebeenshowntobeeffective.Inotherplaces,innovativelocalrecruitmentandtrainingapproachescanprovidetheworkforceneededforthismode.Theneteffectissignificantnewemploymentandeconomicactivityintheouterlocalitiesoftheregion.

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Brockman Park

TheultimatecoreproposalrecommendedbyVerso(2012)focusedonBrockmanParklandtobemadeavailablebytheShire,andinvolvedanassemblyofno/low-costprimelandandheadworks,operationalsupportspotentiallyavailablefromthehospital,cooperationfromlocalcommunitycareprovidersandGMFplusprofferedcapitalfundingsupportfromtheState.

AccordingtoVerso,thispackagewastohavebeensubjecttoanExpressionofInterestprocessdesignedtoattractapprovedagedcareproviderstodevelopacombinedolderperson’sresidentialdevelopmentfacilitatingcareinhome,acarecentreandasmallerscaleresidentialfacilitywithdesignscopeforexpansionto60+bedsasdemandmanifested.InVerso’sestimationthecombinationofpackageelementscombinedwithalevelofcapitalassistancewouldhaveprovidedviabilityandattractedinterest.Thisofferingwasquitedistinctfromearlierattemptstogaugeinterestfromproviders,andsincethenunmetdemandandlikelyscalehavecontinuedtogrow.Ultimately,theprofferedcapitalassistancedidnoteventuateandtheinitiativedidnot proceed.

In2014,budgetfundingwasannouncedtoconstructa24-bedResidentialAgedCarefacilitytoreplacethecurrent16bedsaspartofamajorupgradeoftheCarnarvonMPS.AdecisionbyWACHStoinvestinanewresidentialagedcarefacilityatthehospitalwillnotovercometheunmetdemandforResidentialAgedCareintheGascoyneRegion;itwillonlyadd8newbedsinseveralyears’timeifitproceeds.AccordingtoVersothe proposed developed does nothing to address the true scale of likely demand growth. It was reported in consultationsthattherewasalreadyawaitinglistof29peopleforaresidentialplaceattheCarnarvonfacility.

Versoalsoobservedthatsuchadevelopmentwillmakeitfarmoredifficultfor,orpreclude,privateproviderstoenterthemarketduetoissuesofscaleandviability,andbecausetheestablishmentofanMPSnormallyentails the right to exclusive provision of aged care in the catchment area.

Finally,communityconsultationundertakenbyVersohasshownthatthecommunitywouldstronglyprefertoseetheBrockmanParkintegratedprojectproceed.

2.15.4 Applicationfortheproject

ThereportlargelyreflectsthefindingsandrecommendationsoftheVerso’s2012report.Therearehoweveranumberofareasthatwilllikelyrequireclarityincluding:

• AnyhistoryrelatedtoreleasinganExpressionofInterest(EOI)baseduponanyofVerso’soptions;

• Thecurrentplans/progressoftheCarnarvonHospitalagedcareexpansion(includingwhetherfundingcommitmentsmaybetransferredtotheBrockmanParksite);and

• ThebasisforWACHS’beliefthat‘aprivateproviderwillnotbeinterestedintheintegrateddevelopmentofBrockmanPark’

• Giventheescalationindemandidentified,itisalsohighlyrecommendedthattheproposedfootprintandstagingforBrockmanPark,outlinedinVerso(2012),bere-evaluatedtotakethisincreaseddemandintoaccount.

2.16 FORMATIVE EVALUATION OF THE HOME CARE PACKAGES PROGRAMME – POLICY CONSIDERATIONS PAPER (KPMG – 2015)

2.16.1 Scope

ThepaperisintendedtohighlightandexplorethepolicyimplicationsrelatedtoanearlierreviewoftheHomeCarePackagesProgramme.Thisincludedprovidingahigh-leveloverviewof‘keypolicyissuesandapreliminaryviewoftheassociatedconsiderationsforgovernment’.

2.16.2 Key Insights

• TheLivingLonger,LivingBetterpackagedevelopedin2013seekstoimproveandstrengthentheagedcaresysteminfivekeyareas:

- Increasingconsumerchoiceandcontrol,includingthroughconsumerdirectedcare(CDC);

- Reorientingservicedeliverytoconsumer-directedwitharestorativefocus;

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- Streamliningaccessandtransitionprocesses;

- Providemoreoptionstosupportolderpeopleincontinuetoliveintheirownhome;and

- Makefundingarrangementsmoresustainable.

• Majorelementofthewideragedcarereformisexpansionofhomecarepackagesfromcurrent66,000(2015)to100,000by2017,withanother40,000packagesby2022.

• FromJuly1st2015allhomecareconsumerswillmovetoaconsumer-directedcaremodelwheretheywillhaveanindividualisedbudgetandcontrolovertheiragedcareplan.

• Keydependencyonachievingaconsumer-ledmarketinagedcarewillbethereadinessandabilityofproviders to compete and deliver in such a market.

• KPMGidentifiedanumberofrelevantkeyconsiderationsinregardstomarketdevelopment.Theseincluded:

- Theneedtohaveaclearlydefineddefinitionofsuccessfortheanyinitiative(vision,expectationsaddirection)togivethemarketadequatedirectionandinformationtomakeappropriatedecisions

- Aclearunderstandingofmarketconditionsincludingcurrentandfuturedemandandsupplyrequirements,includingassessmentofsupplyriskstoenabletheidentificationofsupplygapsand/or areas of market failure

- Aneedtounderstandhowdifferentelementsoftheagedcaremarketinteract,andhowthisimpactsuponthedecision-criteriaofmarketparticipantsinagivengeography

- Identificationofoptions/leversforinterveningtorespondtomarketgaps/potentialmarketfailureandtostrengthenandencouragemarketparticipation,supportandrewardperformance,manageunderperformance,provideincentivestorespondtomarketdemandandencourageinnovation.

2.16.3 ImplicationsfortheProject

WhilstthereportfocusesspecificallyontheHomeCarePackagesProgramme,thethemesexploredbyKPMGinregardstodevelopmentofappropriateconditionsforaconsumer-led/market-drivenapproachinregardstoallelementoftheprojectwillbeimportant.Inparticular,theproject,andallofitselementswillneedtobepreparedtoaddresstheconcernsanddecisioncriteriaofmarkets(hencetheneedforthedevelopmentprospectus).Inaddition,evidenceof‘marketfailure’willneedtobecollatedandexpressedinrobust,defensibledetailifsupportissoughtfrompublicsectoragenciestode-risktheprojectformarketinvestment.

2.17 THIRD REPORT ON THE FUNDING AND FINANCING OF THE AGED CARE SECTOR (AGED CARE FINANCING AUTHORITY – JULY 2015)

2.17.1 Scope

Thereportsoughttoprovideanup-to-dateoverviewof:

• ThestructureandoperationoftheAustralianAgedCareSectoranditskeycharacteristics;

• Earlyobservationsontheimpactofrecentreforms;

• Fundingandfinancialperformanceofthesectorbasedon2013-14data;and

• TheemergingopportunitiesandchallengesfortheSectorassignificantreformscontinue.

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2.17.2 Key Insights

• TheAustralianGovernmentregulatesthesupplyofhomecarepackagesandresidentialcarebyspecifyinganationalprovisiontargetofsubsidisedoperationalagedcareplacesforevery1,000peopleaged70yearsorover,knownastheagedcareprovisionratio.Aspartofthereformswhichcommencedin2012-13theagedcareprovisionratioissettogrowfrom113placesforevery1000peopleagedover70to125placesby2021-22.Asthenumberofplacesincrease,themixofresidentialandhomecarewillconcurrentlychange.Thetargetforhomecarepackageswillincreasefrom27to45andtheresidentialtarget will reduce from 86 to 80.

Figure 6. Aged care planning ration targets, 2013-14 and 2021-22. Source: Aged Care Financing Authority (2015)

• TheGovernmentallocateshomecarepackagesandresidentialcareplacesthroughanannualcompetitiveprocess,theAgedCareApprovalRounds(ACAR).

• July2014reformstomeanstestinginresidentialcareandincometestinginhomecarepackagesareexpectedtoseetheshareofconsumercontributionstoagedcarefundinggrowovertime.Inparticular,TheAgedCareFinancingAuthority(ACFA)considersthefollowingbenefitswillflowfromthereformstofundingandfinancingoftheresidentialcaresector:

- Market-basedaccommodationpaymentarrangementsfornon-supportedresidentswillfacilitatehigherrevenueflows(fromtheremovalofcapsondailychargesinhighcare)andanincreasedpooloflumpsumaccommodationpayments(byallowinglumpsumstobepaidbyhighcareresidents);

- AhigherGovernmentaccommodationsupplementforsupportedresidentslivinginneworsignificantlyrefurbishedfacilitieswillbothincreaserevenueforeligibleprovidersand,inconjunctionwiththeaccommodationpaymentchanges,boostinvestmentinthesector;and

- StrongermeanstestingarrangementswillimprovelongtermsustainabilitybybetterbalancingGovernmentandconsumercontributions.

• ConsumerchoiceofformofaccommodationpaymentinresidentialcarefavourslumpsumRefundableAccommodationDeposit(RADs)at41percentoverrentalstyleDailyAccommodationPayments(DAPs)at35percentandcombinationpaymentsat24percent.

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Providers across the sector range in size from those that operate a single service to those that operate multiple services. Of Home Care providers, 48 per cent operate a single service business and 14 per cent operate seven or more services. Similarly, the majority of residential care providers (64 per cent) operated only a single home while 2 per cent of providers operated more than 20 homes.

In 2013-14, 49 per cent of home care providers predominantly operated in metropolitan areas. A further 5 per cent operated services in both metropolitan and regional locations. A total of 43 per cent of providers predominantly operated in regional locations.

In the residential care sector, 58 per cent of providers predominantly operated in metropolitan areas. A total of 39 per cent of providers predominantly operated services in regional locations. The remaining 4 per cent of providers operated services in both metropolitan and regional locations.

The aged care workforce totals over 350,000 workers with around 61 per cent working in residential aged care and 39 per cent working in home care and home support. In addition, informal carers and volunteers perform a critical role in caring for older people, especially in supporting older people living at home.

Supply of aged careThe Australian Government regulates the supply of home care packages and residential care by specifying a national provision target of subsidised operational aged care places for every 1,000 people aged 70 years or over, known as the aged care provision ratio.

As part of the reforms which commenced in 2012-13 the aged care provision ratio is set to grow from 113 places for every 1000 people aged over 70 to 125 places by 2021-22. As the number of places increase, the mix of residential and home care will concurrently change. The target for home care packages will increase from 27 to 45 and the residential target will reduce from 86 to 80 (Chart ii).

The change in mix between home care and residential care from 25:88 to 45:80 is intended to respond to the reported consumer preference to stay at home where possible.

Chart ii: Aged care planning ratio targets, 2013-14 and 2021-22

140

120

100

80

60

40

20

00

Residential Home

113

125

86

80

27

45

2013–14 2021–22

Plac

es p

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,00

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Figure 7. Preferred method of payment by non-supported and partially supported residents, July 2014-March 2015 Source: Aged Care Financing Authority (2015)

• TheaverageactualpricesforRAD/DAPwas$333,000/$58.02at30June2015,comparedwithaveragenewbondsof$296,000during2013-14withpriceshigherincityareas.

• Themajorityofresidentialagedcareplacesareoperatedbynot-for-profitproviders(52percentofprovidersand57percentofplaces).For-profitprovidersaccountfor37percentofprovidersandplaceswithstateandlocalgovernmentownedprovidersaccountingfor11percentofprovidersand5percentof places.

• Mostprovidersoperatepredominantlyhighcarefacilities(70percentofprovidersand85percentofplaces).Theremainingplacesaremostlyoperatedbymixedcareproviderswithveryfewprovidersoperatingpredominantlylowcarefacilities(4percentofprovidersand1percentofplaces).

• EarningsBeforeInterestTaxDepreciationAmortisation(EBITDA)perresidentintheresidentialagedcaresectorperannumwas$9,224,upfrom$8,660(anincreaseof6.5percent).

• NetProfitBeforeTax(NPBT)perresidentintheresidentialagedcaresectorperannumwas$4,150,upfrom$3,492(anincreaseof18.8percent).

• ThetopquartileofresidentialagedcareprovidersachievedanaverageEBITDAof$21,889perresident.ProvidersinthebottomquartileaveragedanEBITDAofnegative$8,866perresident.

Figure 8. Residential aged care provider average EBITDA. Source: Aged Care Financing Authority (2015)

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The total lump sum pool has increased significantly.

The total lump sum accommodation pool has increased significantly and is expected to have grown by around $3 billion by the end of 2014-15 (Chart vii).

The average actual prices for RAD/DAP was $333,000/$58.02 at 30 June 2015, compared with average new bonds of $296,000 during 2013-14 with prices higher in city areas.

Reform impacts to dateThe reforms have had a noticeable impact in a range of areas. ACFA notes that the overall sector is diverse and that there is also great diversity among providers within the residential and home care sectors. Reform impacts will thus vary across the sector and between providers. It will take some time for the full impacts to be assessed. ACFA will continue to monitor the impacts of reform.

Improved financial results in residential care sector since the reforms.

The improved financial results likely reflect the accommodation payment reforms and the 2.4 per cent increase to subsidies from 1 July 2014.

Consumer choice of method of accommodation payments favours Refundable Accommodation Deposits (RADs).

Consumer3 choice of form of accommodation payment in residential care favours lump sum RADs at 41 per cent over rental style Daily Accommodation Payments (DAPs) at 35 per cent and combination payments at 24 per cent as shown in Chart vi.

Chart vi: Preferred method of payment by non-supported and partially supported residents, July 2014 – March 2015

3For non-supported and partially supported residents. Supported residents’ accommodation payments subsidised by the government are price regulated.

24%

41%

35%

RADs DAPs Combination

Bonds held receivable RADs/RACs held receivable

18

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$ b

illio

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16.78

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17.43

15.92

1.51

September quarter 2014

3.00

14.44

17.44

December quarter 2014

4.83

18.62

13.79

March quarter 2015

Aged Care Financing Authority Report 103

Chart 7.7: Operating performance ratios, change 2012-13 to 2013-14

A higher proportion of total for-profit providers were present in the top quartile of ranking by profit per resident (see Chart 7.8 and Chart 7.9). However out of the provider types in the top quartile, government providers performed the best. Conversely a higher proportion of not-for-profit providers are present in

the bottom ranked quartile for EBITDA per resident. Government providers are primarily in the bottom quartile and have the largest negative EBITDA. Nevertheless providers of all ownership types are present in each quartile.

20.0%

15.0%

10.0%

5.0%

0.0%

-5.0%

-10.0%

-15.0%

-20.0%2012-13

Not for profit For profit Government

2012-13 2012-132013-14 2013-14 2013-14

% o

f re

venu

e

EBITDA Margin Net profit (before tax) margin

Chart 7.8: Residential aged care provider average EBITDA per resident per annum 2013-14, by quartile (number of providers in parentheses) – by provider ownership type

$40,000

$30,000

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Not for profit, total of 531 providers For profit, total of 363 providers Government, total of 107 providers

$17,922 (91)

$24,289 (148)

$31,047 (12)

$10,624 (13)

$4,453 (19)

-$7,004 (137)

-$7,566 (50)

-$15,906 (63)

$4,579 (72)

$5,214 (159)

$10,733 (93)

$10,149 (144)

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• Inmostcases,residentialagedcareproviderswithanymixofownership,locationandcaretypecanachieveasoundleveloffinancialperformance.

• Providersoperatingpredominantlyregionallocationswereoverrepresentedinthebottomtwoquartilesoffinancialperformanceforresidentialagedcareproviders.

• Multiplefactorsmayimpactuponthefinancialperformanceofregionalproviders-particularlythoseinmoresparselypopulated,remoteareas.Specifically,regionalprovidersaremorelikelytooperatesmallerfacilities;receivelowerresidentaccommodationrevenueduetolowerhousevalues;haveahigherproportionoflowcareresidents;and,besignificantlymoredependentuponnon-operatingrevenuefortheirviability(suchasdonations).Further,theyaremorelikelytobenot-for-profitorgovernmentproviderswhichoperateserviceswheretheymaynototherwiseexist,reflectingmissionobjectivesandcommunityserviceobligations.

• The2.4percentincreaseinthebasiccaresubsidy(ontopofindexation)willincreaserevenueforallproviders,and,a20percentincreaseintheviabilitysupplementwillincreaserevenueforeligibleruraland remote and homeless services.

2.17.3 ImplicationsfortheProject

Thereportgivesdetailedinsightsintothecharacteristicsoftheagedcaresectorasawhole,andinparticulartheresidentialagedcaresector.Thereportgivesstrongguidanceastoindustrynormswithregardstoprofitabilityandperformancethatwilllikelyneedtobemetbytheprojectifitistobecomeanattractiveinvestmentforoneormoreexternaloperators.Aparticularareathatwillneedtobeaddressedintheearlystageoftheprojectwillbetheeligibilityoftheprojectfortheviabilitysupplementthatisavailableforeligiblerural and remote services.

2.18 GEOTECHNICAL INVESTIGATION

AgeotechnicalsiteinvestigationwascompletedattheBrockmanParksiteon13July2016,whichcomprisedtheexcavationof10testpits(todepthsofbetween2.1mand3.0mbelowgroundlevel),testingwithadynamicconepenetrometeradjacenttothetestpits(todepthsofbetween0.9mand2.0m),andinfiltrationtestingat3locations(atadepthofabout0.5mbelowgroundlevel).Laboratorytestingwasalsoundertaken,whichcomprisedofParticleSizeDistributiontestsontwosamples,andAtterbergLimitsandLinearShrinkagetests on two samples.

TheQuobbasheetofthe1:50,000scaleEnvironmentalGeologymapsindicatesthattheareaisunderlainbythefollowingtwosoilformations:

• North-eastpartofthesite:Alluvium,depositsofGascoyneRiver–clay,silt,sandandgravel

• South-westpartofthesite:Supratidalflats–calcareousclay,siltandsandandauthigenicgypsumandsuperficialalgalmatsandsaltcrusts.

Thesiteinvestigationfoundthatthegeneralsoilprofileacrossthesitecomprisedalayerofsandfilloverlyingclay(typicallyhighplasticity)overlyingclayeysand/sandyclay.Thesandfillwaspresentfromthegroundsurfacetodepthsofbetween1.0mand2.1m,whichwasoverlyingtypicallymediumtohighplasticityclay,which was present to the maximum test pit depth of 3.0m in nine of the ten test pits. In the tenth test pit,theclayprofilewaspresenttoadepthof2.1mbelowgroundsurface,andwasoverlyingclayeysand.Groundwaterwasencounteredinfourtestpitsinthelowerlyingareasofthesiteatdepthsbetween1.8mand2.6mbelowgroundsurface,whichislikelyclosetosea-level.Aperchedgroundwatertableoverthein-situclayeysoilscouldbeexpectedatwettertimesoftheyear.

Thegeotechnicalengineersconsideredthatasiteclassificationof“ClassS”wouldbeappropriate,inaccordancewithAS2870-2011“ResidentialSlabsandFootings”,providedthattheappropriatesitepreparationmeasuresoutlinedinthegeotechnicalreportarefollowed.Thissiteclassificationassumesthatnomorethan1moffillisplacedonthesiteaspartofthedevelopment(i.e.therewillnotbewidespreadloadingwhichmaycauseconsolidationoftheunderlyingclayeystrata).Shouldgreaterlevelsoffillberequired,additionalinvestigationwillberequiredtoconfirmthethicknessandconsistencyoftheunderlyingclayeystrata.Asitesub-classof‘Ce’wasconsideredappropriate,inaccordancewithAS1170.4-2007“EarthquakeDesignActions–Australia”.

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Theinfiltrationtestscarriedoutonthesitemeasuredpermeabilitiesof>7m/dayforthein-situsandysoils,atadepthof0.5mbelowgroundlevel.Thesandsatthesiteareconsideredappropriateforon-sitedisposalofstormwaterviasoakwells,assumingthatthesitepreparationworksoutlinedinthegeotechnicalreportarefollowed.Arecommendeddesignvalueofpermeability(k)nogreaterthan5m/dayisrecommendedforthein-situsands,toallowfornaturalvariationinthesands,densificationofthesandsduringthesitepreparationworks,andcloggingofthesoakwellsovertime.

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3.1 SCOPE

ThepurposeofthisanalysisistoquantifythecurrentandfuturemarketdepthforagedcarehousinginCarnarvontoinformthescopeofanagedcareprecinctatBrockmanPark.Adetaileddescriptionofthemethodology for this analysis is included in Appendix I.

3.2 METHODOLOGY

AnanalyticalframeworkwasdevelopedtoestimatetheplausibledemandforagedcareserviceswithinCarnarvon,theabilityofexistingsupplytomeetthisdemand,andtheopportunitythatthisprojectrepresentsinmeetingthisdemand.ThisprojectwillbeinformedbyinputsprovidedbytheConsultantTeamandClient,aswellasdataandprojectionsfromsourcesincluding:

• ABSCensusofHousingandpopulation(2011);

• SocialHealthAtlasofAustralia;

• ProductivityCommissioninquiry–CaringforOlderAustralians;

• DepartmentforSocialServices;

• AustralianInstituteofHealthandWelfare2016;and

• NationalAgedCareDataClearinghouse(NACDC).

3.2.1 KeyAssumptionsSourcedpopulationprojectionsusedinthisanalysisarefromtheNationalAgedCareDataClearinghouse:Populationprojections,2012(base)to2027forallstatesandterritoriesatStatisticalAreaLevel2(SA2)bysexand age data set.

High and Low Care Facilities

Demandforresidentialagedcarebedsisbasedontheprojectedpopulationofresidentsaged70yearsandover in the Gascoyne Region.

ThepotentialfundingavailableforhighandlowcarefacilitiesinCarnarvonisderivedfromtheprojectionofresidentsaged70yearsandoverintheGascoyne,multipliedbytheAustralianGovernmentsplanningratiosfor low and high care:

• 40placesper1000peopleforLowresidentialcare;

• 40placesper1000peopleforHighresidentialcare.

• ThemodelrecognisesthetrendtowardwelldesignedandservicedILUsbecomingaprimarylocation/solutiontotheprovisionoflowcareservicestoresidents.Consequently,themodelassumedthat90%offuturedemandforlow-carebedswillbeprovidedforthroughtheprovisionofILUs.Additionally,thepotentialforupto60high-carebedsbeingprovidedbytheCarnarvonHealthCampusby2025hasbeentaken into account for the analysis.

MARKET DEPTH ANALYSIS

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Thedemandforhighandlowcarefacilitiesiscalculatedbymultiplyingtheprojectedpopulationovertheageof70bytheimpliedplanningratioof0.04(40peopleper1000).Thisisprocessisrepeatedforeachyear.Thenumberofadditionalbedsrequirediscalculatedasthedifferencebetweenthetotaldemandandtheexistingsupply.

Independent Living Units

ModellingoffuturedemandforILUsisbaseduponthefollowingassumptions:

• SourcedpopulationprojectionsusedinthisanalysisarefromtheNationalAgedCareDataClearinghouse:Populationprojections,2012(base)to2027forallstatesandterritoriesatStatisticalAreaLevel2(SA2)bysexandagedataset.

• AverageageofresidentsmovingintoanILUinCarnarvonis74,withanaveragedurationofresidencebeingbetween5to10years.

• ProportionalmarketdemandforILUsisbasedonthe35%ofsurveyrespondentsagedbetween55and70yearsoldhavingintentionsofmovingintoanILUwhentheyare70yearsorolderwith(Verso2012).

• 88%ofageingresidentsintendingonremaininginCarnarvon(Verso2012).

• Existingsupplyof35ILUs(withanadditional15tobeconstructed)providedbytheGascoyneMemorialFundadjacenttotheBrockmanParksite.

• Thetotalnumberisthesumof“premium”unitsthatconsistof2-3beds(15%oftotal)andpricesensitive“standard”unitsthathave1-2beds(85%).Sincethismodeldoesnotassumeallthebedroomsinthe2and3roomILUsareoccupiedbysingleresidents,thepopulationisdividedbyafactorof1.3forstandardand1.6forpremiumILUs

TocalculatethenumberofunitstofulfilthetotaldemandforILUs,theprojectedpopulationofresidentsaged74-85isusedandmultipliedby0.88toaccountforthe88%ofresidentsintendingonremaininginCar-narvon.Theproductofthisisthenmultipliedby0.35,asthesurveybyVersoindicatedthat35%oftheagedpopulationintendedonmovingtoanILU.Thetotalnumberisthesumof“premium”unitsthatconsistof2-3beds(15%oftotal)andpricesensitive“standard”unitsthathave1-2beds(85%).Sincethismodeldoesnotassumeallthebedroomsinthe2and3roomILUsareoccupiedbysingleresidents,thepopulationisdividedbyafactorof1.3forstandardand1.6forpremiumILUs.ThenumberofadditionalILUsrequirediscalculatedasthedifferencebetweenthetotaldemandforILU’sandtheexistingsupplyofILU’s.

3.3 KEY FINDINGS

Table3outlinestheforecastdemandforadditionalILUsandresidentialagedcarebedsto2027.AstheVersoreportwasanalysisconductedin2012,thedissimilaritybetweentheVersofindingsandtheresultsofthisanalysiscanbeattributedtoupdated(current)populationfiguresandprojections.

Service 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027Additional ILUs Required 47 51 55 61 66 74 81 88 95 100 110 118

Additional Residential Aged Care Beds Required

17 20 23 25 27 31 34 37 66 9 14 18

Table 3. Cumulative Estimated Demand Depth - Canarvon Aged Housing Source: FAR Lane (2016), Sourced from Verso (2012, 2014)

Independent Living Units Modelling of future demand for ILUs is based upon the following assumptions:

• Sourced population projections used in this analysis are from the National Aged Care Data

Clearinghouse: Population projections, 2012 (base) to 2027 for all states and territories at Statistical

Area Level 2 (SA2) by sex and age data set.

• Average age of residents moving into an ILU in Carnarvon is 74, with an average duration of

residence being between 5 to 10 years.

• Proportional market demand for ILUs is based on the 35% of survey respondents aged between 55

and 70 years old having intentions of moving into an ILU when they are 70 years or older with (Verso

2012).

• 88% of ageing residents intending on remaining in Carnarvon (Verso 2012).

• Existing supply of 35 ILUs (with an additional 15 to be constructed) provided by the Gascoyne

Memorial Fund adjacent to the Brockman Park site.

• The total number is the sum of “premium” units that consist of 2-3 beds (15% of total) and price

sensitive “standard” units that have 1-2 beds (85%). Since this model does not assume all the

bedrooms in the 2 and 3 room ILUs are occupied by single residents, the population is divided by a

factor of 1.3 for standard and 1.6 for premium ILUs.

𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅 = 𝑃𝑃𝑃𝑃𝐶𝐶𝐶𝐶𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑃𝑅𝑅𝑅𝑅𝑃𝑃𝑃𝑃𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅74−85 ∗ 0.88

𝐷𝐷𝐷𝐷𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐷𝐷𝐷𝐷 = 𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅 𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅 ∗ 0.35

𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑃𝑃𝑃𝑃𝑅𝑅𝑅𝑅𝐶𝐶𝐶𝐶𝑅𝑅𝑅𝑅𝐷𝐷𝐷𝐷 𝑈𝑈𝑈𝑈𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑃𝑃𝑃𝑃𝑈𝑈𝑈𝑈 𝑃𝑃𝑃𝑃𝐶𝐶𝐶𝐶 𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑃𝑃𝑃𝑃 100% 𝐶𝐶𝐶𝐶𝑜𝑜𝑜𝑜 𝐷𝐷𝐷𝐷𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐷𝐷𝐷𝐷 =𝐷𝐷𝐷𝐷𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐷𝐷𝐷𝐷 ∗ 0.15

1.6+𝐷𝐷𝐷𝐷𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝑅𝐷𝐷𝐷𝐷 ∗ 0.85

1.3

To calculate the number of units to fulfil the total demand for ILUs, the projected population of residents aged 74-85 is used and multiplied by 0.88 to account for the 88% of residents intending on remaining in Carnarvon. The product of this is then multiplied by 0.35, as the survey by Verso indicated that 35% of the aged population intended on moving to an ILU. The total number is the sum of “premium” units that consist of 2-3 beds (15% of total) and price sensitive “standard” units that have 1-2 beds (85%). Since this model does not assume all the bedrooms in the 2 and 3 room ILUs are occupied by single residents, the population is divided by a factor of 1.3 for standard and 1.6 for premium ILUs. The number of additional ILUs required is calculated as the difference between the total demand for ILU’s and the existing supply of ILU’s.

3.3 KEY FINDINGS Figure 2 outlines the forecast demand for additional ILUs and residential aged care beds to 2027. As the Verso report was analysis was conducted in 2012, the dissimilarity between the Verso findings and the results of this analysis can be attributed to updated (current) population figures and projections.

Table 3. Cumulative Estimated Demand Depth - Carnarvon Aged Housing

Service 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Additional ILUs Required

47 51 55 61 66 74 81 88 95 100 110 118

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Figure 9. Change in Latent Demand for ILUs from 2016. Source: FAR Lane (2016)

Figure 10. Change in Latent Demand for Residential Aged Care Beds from 2016. Source: FAR Lane (2016)

Themarketdepthanalysisfoundthatbetween2016and2025thedemandforILUswillincreaseby113%whilstthedemandforbedsdecreasesby46%.Thedemandforresidentialagedcarebedsin2025iseasedasaconsequenceoftheassumedconstructionofanadditionalwingoftheRACfacilitiesatCarnarvonHealthCampus,providingatotalof60high-carebeds.

Basedontheaforementionedassumptionsandprojectedageingpopulationgrowth,theanalysissuggeststhattheconstructionof100ILUsand9Highcarebedsby2025canbejustified.


17 20 23 25 27 31 34 37 66 9 14 18

Source: FAR Lane (2016), Sourced from Verso (2012, 2014)

Figure 9. Change in Latent Demand for ILUs from 2016

Source: FAR Lane (2016)

Figure 10. Change in Latent Demand for Residential Aged Care Beds from 2016


The market depth analysis found that between 2016 and 2025 the demand for ILUs will increase by 113% whilst the demand for beds decreases by 46%%. The demand for residential aged care beds in 2025 is eased

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Theoutcomesofthebackgroundinvestigations,stakeholderandpublicconsultationsaresummarisedasfollows:4.1 AGED CARE ACCOMMODATION

4.1.1 Opportunities• SignificantexistingandfuturedemandintheGascoyneandCarnarvonpopulationforILUdevelopment,

particularlyifitcanbe;

• Achievedtothestandardthatallowsforageinginplacethroughtheprovisionofin-homelow-careservices

• Achievedatapricepoint/businessmodelthatallows1st-2ndquintilehouseholdincomeresidentstoaccess housing

• OpportunitiesforBrockmanParkmeetanumberofILUmarketsegments,rangingfromapremiumproductthatprovidesformorespace(bedrooms,storageandparking)toaprice-sensitivemarketthatcanbeaccessedthroughpublicsupportfunds(e.g.agedpension).Thepremiumproductcouldtakeadvantageofthehighqualityviewsandamenityassociatedwiththesite’sproximitytotheFascine

• OpportunityforCarnarvonHealthCampustocontinuetobethefocusedlocationforhigh-careresidentialagedcarebedsinthemediumterm.ThisisbasedupontheCampus’existingexpansionactivities,andthecapacityforfurtherexpansion.Thiswillallowformoreefficientutilisationofinfrastructure(lessduplication)andallowforBrockmanParktobemorefocusedinitsscope.

• Opportunitytointegrateinfrastructureassociatedwithlow-careHACCintothedevelopmenttoensuresupportforfutureresidents,andforthebroaderCarnarvonandGascoynecommunity

• Opportunitytoincorporateinfrastructureforrespitecareservices(predominatelyday-respite)toprovidesupport for those that are caring for ageing parents/partners in their own homes

• Opportunitytosupporttheamenity/development/upgradeofadjacentILUsattheGMFsitebyensuringintegrationandco-sharingofinfrastructureandservices

4.1.2 Constraints Deliveringagedcareservicesinregionalandremoteareasisacomplexchallenge,asrelativetometropolitanlocations,regionalareaareoftencharacterisedby

• Highcapitalandoperatingcosts

• Uncertainorlimitedlocaldemandwhichlimitseconomiesofscale;and

• Limitedcapacityofthelocalmarkettoaffordagedcareservicesatthepricesrequiredtomakeinvestmentsinagedcareservicefeasible.

• DespitetheintroductionofviabilitysupplementsitwillcontinuetobeverychallengingtomatchdemandforILUsandRACinCarnarvonwithdevelopersandoperatorsthatareabletomeetthisdemandthroughappropriateproductsandpricepoints.Developingacaseforprivate/not-for-profitinvestmentincapitalexpendituregiventhepotentialreturnswillrequireconsiderationofanumberoffactorsincluding:

• HowtheShireapproachesvaluationoftheBrockmanParksite,andtheaspirationsoftheShireinrelationtotherealisationofthisvalue

• TherolethattheShireandotherinfrastructureagenciesmayplayinde-riskingBrockmanParkforanyfutureaged-housingdevelopment

OUTCOMES

4

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Gascoyne Memorial Fund SeniorCitizensCentre

ViewtotheFascine TownCentreimmediatelyadjacenttotheStructure Plan Area

28

• Therolethatlocal,stateandfederalagenciesmayplayinsupporting/subsidizingtherequiredcapitalexpendituretodevelopBrockmanParkandbringittomarketatappropriatepricepoints

• Managementofsitedevelopmentcoststhroughsensitivedesignsolutionsandforward-thinkinginfrastructure provision

• Carefularticulationofthedesiredhousingmix,servicemixandamenitythatcanrealisticallybeachievedto meet the needs of market segments

• Designofastructureplanthatallowsmarketparticipantstodevelopinnovativesolutionstomeetingthechallengesofthesitewhilststillensuringthatthesocioeconomicoutcomesoftheprojectareachieved.

4.2 SITE LAYOUT AND LAND USES

4.2.1 Opportunities• AtthekeystakeholderworkshoptherewasadesireexpressedbytheShireforthesubjectsitealong

withtheadjoiningGMFfacilityandSeniorCitizenCentretobeconsideredasanagedaccommodationprecinct.Onthisbasistheopportunitiesandconstraintsregardingsitelayoutandlanduseshaveincludedtheseadjoiningproperties.Thisallowsforbroaderconsiderationofthestrategicneedsforhealth care provision within Carnarvon and the region.

• TheoverallopportunitytoprovideagedcareaccommodationincludingResidentialAgedCare(RAC),IndependentLivingUnits(ILU),communityfacilitiesandofficespacetosupportcommunitycareatthesubjectsitewassupportedbyrespondents,howevertherewasacommentmadethattherewassufficientILUalreadyavailablebyReturnedServicesLeague(RSL).Thiscommentisnotvalidatedbytheresearchintodemand,whichhasidentifiedanimmediateandpressingneedformoreagedperson’saccommodationintheregion.Therewasalsoacommentthattheproposaltodevelopthesitewassupportedaslongastheviewisnotlost.Similarlytheopportunityofthestructureplanareabeingwelllocated,asitisincloseproximitytotheTownCentreandotherfacilitiessuchastheMedicalCentre,wassupportedbyrespondents.

174

FacineLodge ViewdownBibraWay

FencebetweenGMFsiteandBrockmanPark

29

• Thelocationofanexistinghotel(FascineLodge)adjacenttothesubjectsitehasbeenidentifiedasanopportunityasitprovidesconvenientlylocatedaccommodationforpeoplewhomaybevisitingresidentsoftheproposedagedaccommodation.ThemajorityofrespondentsagreedthatthisanopportunityhowevertherewereacoupleofnegativecommentsthatassociatedthehotelwithantisocialbehaviouratBrockmanPark.Itisunclearifthispremisesdoesgenerateantisocialbehaviourorifitwasconfusedwithadifferentestablishmentinthearea.Notwithstandingthis,theproposeddevelopmentwillbedesignedtoprovidepassivesurveillanceofthepark,whichwillworktowardsareductioninantisocialbehaviour.

• ThelinkageofpedestrianpathswithintheproposeddevelopmenttoexistingpedestrianpathswithintheGMFsitewasidentifiedasanopportunityasitwouldincreasemovementopportunitiesforresidentsinbothfacilitiesandwouldalsosupportintegrationofthetwosites.TheseopportunitiesweresupportedbythemajorityofrespondentshowevertherewereacoupleofsubmissionsthatraisedconcernaboutanyincreasedaccesstotheGMFsiteduetopreviousbreakins.Itisconsideredthatadesignthatsupportstheintegrationofthetwofacilitieswouldactuallyincreasethesecurityoftheexistingfacilityasthecurrentlackofsurveillanceoftheparkcombinedwithafencethatprovidesconcealmentopportunitiesforintruders,contributestothecurrentsecurityissues.WhileopportunityforintegrationofthefacilitiesshouldberecognisedandfacilitatedthroughthestructureplanthiswillrequireconsultationbetweentheGMFandthedevelopersofBrockmanParkandresolutionofsafetyanddesignissuesatdetaileddesign(aftercompletionoftheStructurePlan).

175

ViewsofvacantlandadjacenttoStructurePlanArea

VacantlandonthecornerofOliviaTerraceandDavidBrandDrive

Existingpedestrianpath

30

• Theexistingseniorcitizenscentrebuildingisageingandthereforeanopportunityforupgradeandimprovementwasidentified.Thisopportunitywasoverwhelminglysupportedbyrespondents.

• ThevacantareaoftheGMFadjacenttoOliviaTerracewasidentifiedasanopportunityforacollaborativedevelopmentsiteduetoitsproximitytoboththeexistingandproposedfacilitiesandtheTownCentre.Themajorityofrespondentssupportedthisopportunity.

• TheareaofvacantlandlocatedonthecornerofOliviaTerraceandDavidBrandDrivewasidentifiedasanoptimumlocationforcommunityfacilitiesduetoitsproximitytotheTownCentre.Themajorityofrespondents agreed with this opportunity however a couple of comments suggested their support would bebasedonthetypeoffacility.

• All respondents agreed that maintenance of pedestrian access to the Town Centre was important and therewasacommentthatitshouldbesuitableforgophersandprams.Thelayoutwillbedesignedtoincorporatethisaccessanditisanticipatedthatanynewfootpathswillbeconstructedtouniversalaccess standards.

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ExistingbuildingwithinGMFsite VacantlandwithinGMFsite

ViewoftheStructurePlanAreafromtheintersectionofBibraWayandDavidBrandDrive

ViewoftheStructurePlanArealookingnorthfrom David Brand Drive

31

• GiventhatthemajorityofbuildingswithintheGMFfacilityareaging,anddonotcurrentlymeetmodernstandardsforagedpersonsaccommodation,anopportunitywasidentifiedforfutureredevelopmentofthisoldhousingstock.Inadditiontoagreementswiththisopportunitytherewerecommentsthatthiswasalreadybeingconsideredandthatthedwellingscouldbeupgradedinsteadofbeingreplaced.TherewerealsocommentsthatcouldbeinterpretedasdisagreeingwiththisopportunitystatingthattheGMFdoesnotbelongtotheShire,thatitisforpoorpensionersandthatitisanalreadyfunctionalIndependentLivingFacility(ILF).Whilstnoneofthesecommentsareincorrecttheyalsodonotdiscountthe opportunity to redevelop the aging housing stock.

4.2.2 Constraints • The2.1hectaresizeofthesitehasbeenidentifiedasaconstraintasitlimitsthenumberofIndependent

LivingUnits(ILU)and/orthesizeofaResidentialAgedCare(RAC)facilitythatcanbedeveloped.Thecommentsinresponsetothisconstraintvaried.Themajorityofcommentsfromstakeholdersandrespondentsdidnotrelatetothesizeofthedevelopmentsite.Howevertherewassubmissionwhichsuggestedthatthesizewassufficientandtherewasalsoanotherthatsuggestedthatalargeralternativesiteshouldbefound.AnothersuggestedthatRACisnotaviableoptionbasedonthesizeoftheCarnarvonpopulation,howeverthisisnotsupportedbytheresearchintoagedpersonsaccommodationdemandbybothVersoandtheProjectTeam.

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ExistingdrainageoutletwithinStructurePlanArea ExistingconcreteswalesinBrockmanPark

ExistingbuiltformthatdoesnotprovidepassivesurveillanceofBrockmanPark

32

• ItisunderstoodthataSilverChainfacilityisproposedtobebuiltinthenortheasterncorneroftheGMFsite. It is also understood that the facility will include some respite services. Many of the comments providedonthisconstraintwerenotrelatedtotheproposedfacility’slocationandwereinsteadgeneralcommentsofsupportforthefacility.OveralltheprojectteamconcludedthattheproposedlocationoftheSilverChainfacilitywouldbemoreappropriatelylocatedclosertothefutureagedperson’saccommodation.

• AsBrockmanParkcurrentlyservesasignificantdrainagefunctionandthereisariskofstormsurgeduetotheproximitytotheFascine,developmentofthesitewillneedtoaddresstheseconsiderations.PreliminarywatermanagementinvestigationshasrevealedanexistingoutlettotheFascineinthesouthwestcornerofthesiteandtomaintaintheuseofthisoutletalinearparkalongthewesternboundaryofthesiteisproposedtoprovidePublicOpenSpaceanddrainagefunctions.Toaddressthestormsurgeissuesubstantialfillwillberequired.Themajorityofrespondentsagreedthatthiswasaconstrainttodevelopmentofthesite.Further,Stakeholderconsultationnotedtheneedforanappropriatedesignresponsetomitigatethisrisk.TechnicalinvestigationsbytheProjectTeamwillquantifythefillanddrainagerequirementsacrossthesite.

4.3 BUILT FORM

• Thehighcostofconstructioninregionalareasisconsideredaconstrainttotheprovisionofaffordablehousingandinparticularstakeholderengagementnotedthisconstraint.Inadditiontoconstructingbuildingswithlowoperatingcoststheopportunitytoconstructusingalternativemethods,suchasprefabricationandmodular,toreduceconstructioncostswasidentified.Mostrespondentsagreedwiththisopportunityhoweveronesubmissioncommentedthatthereshouldbeno‘cuttingcorners’.

• Thesitevisitandconsultationwithkeystakeholdersidentifiedacurrentlackofsurveillanceoftheparkandconsequentissueswithantisocialbehaviourattheparkandsecurity,inparticularattheGMFfacility.Therewasonecommentthatthiswasnotnecessaryhoweveranexplanationwasnotprovided.CarefulconsiderationofthedesignofthebuiltformtoprovidepassivesurveillanceofBibraWayandDavidBrand Drive as well as the remainder of Brockman Park was considered an opportunity to address these issues–thiscanbeencouragedthroughprovisionsoftheStructurePlan.

178

ViewsoftheFascine

33

• ThelocationofthesiteimmediatelyadjacenttoFascineprovidesanopportunityfora2-3storeybuiltformtotakeadvantageofwaterviews.Thisopportunitywasthemostdisagreedwithbyrespondents,withmanyraisingconcernsthattheirviewswillbeblocked.Whiletheremaybesomerestrictionofviewsfromexistingproperties,themajoritysurroundingthesubjectsite,includingtheGMFfacility,hassolidfencingthatcurrentlyblocksanyviewsfromtheirproperty.Therestrictionofseabreezeswasalsoraisedasaconcernwithregardstothisopportunity.Itisconsideredthatthebuiltformcanbedesignedsoseabreezeswillnotberestricted.Flexibilityindevelopmentformisanimportantconsiderationinprovidingforaviabledevelopmentsite.Itisthereforerecommendedthat2-3storeybuiltformshouldbeallowedwithin the Structure Plan.

4.4 ACCESSIBILITY

Ananalysisofthemovementnetworkaroundandthroughthesiteidentifiedonemainissuebeingpedestrianaccessibility,astheexistingfootpaththatcutsdiagonallythroughtheparkisfrequentlyusedforaccesstoandfromtheTownCentre.Thispedestrianaccesswillthereforeneedtobemaintainedhoweveritisproposedforittoberelocatedwithintheproposedlinearparkalongtheeasternboundary.Therewasminimaldisagreementwiththisproposalhoweveronesubmitterdidcommentthattheexistingtreesmaybeanobstacle.ItisconsideredthattherewillbesufficientareatoconstructanewfootpathwithoutremovingtheexistingstreettreesalongBibraWay.

4.5 OPEN SPACE

TheprovisionofalinearparkalongthewesternboundaryofthesitewasconsideredanopportunitytolocatePublicOpenSpace(POS)thatwouldprovidebothapedestrianaccessanddrainagefunction.Theopportunitytorelocatetheexistingpedestrianpathtotheproposedlinearparkwasagreedwithbythemajorityofrespondents.

OtheropportunitiesidentifiedrelatingtoimprovementstotheremainderofBrockmanParkincludingtheprovisionofpassivesurveillancefromtheproposedbuildingstoincreasesafetyandtheupgradeoftheconcretepoolslocatedimmediatelynorthofthesubjectsiteintolandscapedrainageswalestoimprovestormwaterretention.Bothoftheseopportunitieswerewellreceivedbyrespondentsinparticulartheconversionoftheconcretepools,whichwerereferredtoincommentsasaneyesoreandmosquitobreedingground.Othercommentssuggestedtheinclusionofinfrastructurethatwouldattractfamilies,suchaspicnictables.

WithregardtotheopportunitytocreateacontinuityoflandscapingbetweenthesubjectsiteandBrockmanParkthemajorityofsubmissionsandcommentsweresupportiveandincludedacommentthatwaterwiseplantsshouldbeusedasentimentthatechoedkeystakeholderfeedback.

179

ViewacrossStructurePlanAreatowardsthePumpingStation

VehicleAccesstracktoPumpingStation.

34

4.6 SERVICINGAlongwithaddressingthecurrentdrainagefunctionoftheparktheexistingWasteWaterPumpingStation,whichislocatedadjacenttothenortheastcornerofthesubjectsite,wasidentifiedasaconsiderationinthedesignofthestructureplanandconceptplansduetotheneedtomaintainaccesstotheStation.Nocommentsprovidedbyrespondentsonthisissueidentifiedanyadditionalconsiderationwithregardstothisinfrastructure.

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CONCLUSION

5Theliteraturereview,siteinvestigations,stakeholderworkshopandpublicsurveyhasidentifiedthekeyopportunitiesandconstraintsofthesiteandprovidedviewsonhowtheseissuescouldbeaddressedtocontributetothedevelopmentofanagedperson’saccommodationfacility.

Anidentifiedneedandstrongsupportforadditionalagedperson’saccommodation,thesuitabilityofthesitewithregardstoitsproximitytotheTownCentreandFascineandadesireforasafeandsustainabledevelopment,weresomeofthekeyfindingsfromtheconsultationprocess.

Aswellastheinformationcollectedfromthestakeholderworkshops,therewere20submissionsreceivedfromthepublic.TheinformationobtainedwithinthesesubmissionswillbeconsideredinthedevelopmentofthedraftBrockmanParkStructurePlan.

Theoutcomesofthestakeholderworkshopandpublicsurveywillbecombinedwiththefindingsfromtheliteraturereviewandtechnicalinvestigationstoincreasetheconsultancyteam’sunderstandingofthesitedevelopmentissuesandwillbeusedasabasistodevelopthedraftBrockmanParkMasterPlanforfurthercommunity and stakeholder comment.

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APPENDIX 1

STAKEHOLDER WORKSHOPS NOTES AND SHIRE COMMENTS

182

Shire of Carnarvon 3 Francis Street South Carnarvon CARNARVON 6701

T (08) 99410000 E [email protected] www.aurecongroup.com

Workshop Notes

Page 1

Project Name BROCKMAN PARK STRUCTURE PLAN & DEVELOPMENT PROSPECTUS

Workshop Date

22 July 2016

Recorded By Whelans Town Planning

Meeting/Subject Stakeholder Workshop Notes Attendance Register Attached.

Total Pages 5

Hospital Site Visit

WACHS have actively addressed the high care requirements of Carnarvon with a proposed and funded 38

bed new facility currently in schematic design phase for the hospital.

The hospital has room to expand this aged care development to 60 beds in the future should funding

become available

Dementia care and respite will be provided as part of the 38 bed

“Special Rooms” will accommodate bariatric (obese) residents and also couples (2 beds)

Workshop – Introductory Session

Residential Aged Care – high care, also respite, licensed beds allocated by Commonwealth Govt.

ILU’s or Independent Living Units - a housing product with services added as required by the resident.

Issue of ‘low care’ is it a physical facility or a service. In reality it is the latter provided by a care service provider such as Silver Chain SCC, etc.

An 8 bed hostel on site at Brockman was raised by Shire CEO.

There is a small potential middle ground in the form of a respite centre/hostel or a serviced apartment model.

Development Commission ‘blue prints’ identify the need for funding for age care.

Different tenure models – what is the consequence

Potential additional site for ILU’s across the Tramway Bridge on Babbage Island

Tension between local construction costs and delivering affordability.

Caravan parks are operating as de-facto retirement villages – an impact on tourism capacity.

Climatic appeal of Carnarvon for long-term tourism and retirees from ‘down south’

Growing appeal of “lock and leave’

GMF consider there a need for low care bed.

More demand in the region than the Brockman site can fit.

Demand numbers have increased considerably since 2012 Verso report.

Demand is difficult to define. Government policy uses blanket numbers.

Demand different to viability. Need to de-risk until it becomes viable

ILU’s are a different type of housing product to RAC.

Economies of scale. An RAC facility does not lend itself to staging.

Easier to get funding for services than it is for capital.

Royalties for Regions funding for hospital.

What defines success?

Workshop – On-site Session

The site is well located. 5 to 10 minute walk from most facilities ie shopping, medical centre. Senior citizen centre etc

Close to water. Potential for water views at 2 storeys.

The previous use of the site by the local people - swimming creek. Potential for a culturally sensitive landscape outcome for the site.

A need to reaccommodate existing movement patterns across the site.

Potential for landscape continuity between the site and the park.

Importance of passive surveillance and walkable streets and paths. A big wall is actually counterintuitive for security.

183

GMF turns it back on the site. In this instance it is a good thing as development of the site will not result in loss of views.

Most of the GMF buildings are past their used by date. There is a proposal to add 15 units to the site.

Opportunity to integrate/interact with GMF.

Potential for serviced apartments and more intensive residential product at the southern end of the site closest to the town centre.

Perhaps Silver Chain could also be at the southern end of the GMF site.

Potential integrate family-friendly and kids play infrastructure.

Site currently has a significant stormwater function which will need to continue.

A number of studies suggest fill to provide a height of 4.2m is required to address storm surge. Storm surge wall could be extended to address fill issue. Fill is not a Shire requirement.

Wastewater pumping station at north of site needs to be considered.

Well used path and large lights that may need to be relocated.

Front door and intense area of development should be located towards the town centre.

More expensive product located adjacent to the water and less expensive to the rear.

Re-alignment of David Brand Drive not happening.

Community safety issues associated with park

Workshop – Open Discussion Session

Modular more mining orientated. Perception that it is less quality.

Brick not appropriate for cyclonic zone.

Framed construction popular - steel frame has freight cost, energy efficiency and corrosion issues – timber is being used in combo with steel.

Market acceptance of frame construction Concrete slab most cost effective.

Productivity of tradesmen because of lifestyle/climate – results in higher costs (40% productivity for same hourly rate) and longer build time (up to 2-3 months)

Aesthetics will be important to the Shire – street presentation and relationship to Carnarvon’s sense of place. Raised, weatherboard cottage.

Buy local policy for State Government input.

Consider operational costs – heating, cooling and maintenance.

Orientated for solar panels and breezes. Older people don’t use air conditioner as they are sensitive to cost therefore cooling breezes are important.

Horizon Power stopped connection of solar panels as grid is at capacity.

Design guidance and planning controls – prescriptive or inspirational

Density vs. functionality and appearance/appeal. Density and yield is not the imperative.

R-Codes: The design principles are generally fine but shouldn’t be tied in to the deemed-to-comply provisions. Design flexibility is important.

Identify the key principles of good design and allow flexibility for the detail.

Connectivity with GMF and look at the whole area as a precinct.

Remove the need for the fence, or a more open fence through good integration.

Potential for sharing of communal facilities.

Reduction of utility costs – ESD principles, passive heating, ventilation, PV, water reuse etc. However, consider it in the context of affordability and focus on the cost effective methods.

Structure plan – more detailed concept plan to be sure it can work and then strip back a structure plan.

Site layout – potential for scenarios.

Housing typologies/indicative plans to provide guidance on the intent and to inform the site planning.

Prospective buyer 1: looking for security, amenity, and access to the surrounding facilities. Worried about central driveway and enabling walk-through access, heating and cooling, and sound attenuation. Price not an issue.

Prospective buyer 2: two bedrooms min, open plan living. Ideally 2 bed + study. 2 car bays. Price not an issue either.

Illustrates the importance of a range of products and different price points.

Gaps in the market: One-bed affordable, good quality for down-sizers. Main market is sub $300k, with some at sub $150k.

Potentially different tenure models – for sale, for lease, DMF, joint ownership through DoH, etc

GMF – only pensioner residents pay rent to “Centre Pay”. The rent is dictated ie 25% - 30% of an individual’s

pension.

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Aboriginal people – looking for smaller places, durable, close to town. Ability to express their sense of ‘home’. Less need for resident parking, but needs accessibility for visiting family friends. Being out on the edge of town makes life hard.

Carnarvon is well-integrated physically and socially compared to, say, Geraldton.

People’s needs are different – some may not need a car, others want space for 2 cars and a boat. Important to have flexibility. People’s needs change over time too.

Capacity to downsize within the development too.

Landscaping - low water use, not lawn. Issue of water costs a dilemma: metered individually so tenants can control their own use, or common metering to maintain quality of landscape.

GMP desire individually metred (power and water) so bills can be directed to residents – an issue with

current GMF model

GMF residents don't use Senior Citizens – full of old people, or the residents are very insular and don't socialise. ‘Ever decreasing circles’. Perhaps other people use Senior Citizens because they are not part of a community?

Gopher accessibility is not really much of an issue other than at the hospital. Footpaths in the town are largely wide enough.

Couples – what happens when one partner goes into high care? Rental product to enable sale of home to fund the care bond/costs. Hence, why important to have a mix of product and tenure.

55-70

Fit and

comfortable,

ownership

model

75-100+

Higher needs,

different tenure

model DMF etc

185

Brockman Park Structure Plan

A Health Perspective Prepared by Shire of Carnarvon: Health Department

188

Brockman Park Structure Plan Executive Summery The overall structure plan has many positive attributes for the development of a Residential Aged Care (RAC), Independent Living Units (ILU). The location gives walkable access to basic needs that has been shown to increase physical activity produce positive health outcomes. I found good allocation for pedestrian access, allowing for passive surveillance, however the addition of a barrier between position 4 and 6 may provide some restricted access alleviating safety concerns. Allowing for designated parks and gardens and maybe even a community garden, may create greater social cohesion, lower mental health and anxiety concerns. The design of the development will be dependent on developer specifications, however by engaging community input the project has a greater understanding of developing the needs of the local community. The engineering of drainage and land fill in the development will be constructed by experts in that field, and I see no health concerns from what is proposed. The construction of the houses will need to be in line with local needs and it is suggested that engagement from all stakeholders is appropriate in determining social infrastructure, that fits the community needs as housing is important health determinate. The project has many positive attributes and the location does has scope for future growth into a designated Residential Aged Care (RAC), Independent Living Units (ILU) facility that leans to positive health outcomes.

1. Opportunity to convert concrete pools into landscape drainage swales to improve stormwater retention?

A. Although the effects of smaller scale catchment-scale hydrology are not yet fully understood, restoration or protection of important elements of natural flow is important in this area as tidal movements have a substantial effect to water hydrology. (Burns et al. 2016) If flow-regime management is to be adopted, storm water practitioners require new urban stormwater management objectives to protect oversaturation and avoid a pattern of quality of filtered flows. This should be managed to meet the environmental flow requirements of receiving waters as altering physical form may alter natural conditions (Chin & Gregory, 2005).

2. Continuity of pedestrian access?

A. Neighborhood pedestrian connectivity, aesthetics and interesting scenery is associated with increased physical activity and increased social capital and social cohesion. The idea of a shared space of a mixture of community and development, can incorporate social cohesion, however safety is an issue for many elderly people and a boundary for a safe zone may be more attractable for the elderly and persons with disabilities (Moran et al. 2016) The presence of people in the street is mentioned as both increasing and decreasing the sense of personal safety depending on the type of people. The presence of families with children, friendly, smiling, and familiar people, socially responsible residents, or

189

people walking, biking or jogging were considered to improve crime-related safety. On the other hand, indiscriminate groups increases criminality, and the presence of intimidating groups of youths, were perceived as decreasing crime-related safety ( Moran et al. 2016)

3. Encourage views and passive surveillance of Brockman Park?

A. In new development areas, people have not yet developed a strong bonding and sense of community. The social needs include social participation, and this has implications for residences, as anything that may change their everyday lives are of utmost concern to them. While passive surveillance is certainly a desirable aspect for elderly it also needs support of compliance agencies such as police as safety is of high importance for social vulnerable(Yung, Conejos, Chan, 2016) Parks and increased urban canopy are linked to increased physical and mental health, views of nature are fundamentally important to resident well-being (Reynolds 2016).

4. Continuity of landscaping between the site and Brockman Park?

A. Parks and gardens are associated with improved mental health and reduced anxiety and contribute to the local climate of an area by regulating temperature and providing shade Shanahan et al. (2015). However without a barrier to ensure safety patrons may feel insecure in utilizing facilities and uneasy about their personal security if gardens supply easy access to village, especially after dark (Krekel, Kolbe, Wüstemann, 2016).

5. Proposed Silver Chain facility location. Limited integration with future aged accommodation?

A. Medical facilities are of high importance for elderly, the proposed location of Silver Chain facility is positive for the plan (Zandieh 2012)

6. Existing infrastructure: Waste Water Pumping Station?

A. The existing infrastructure for waste water pumping station is needed as is part of Carnarvon’s Irrigation Management Plan. However it is not advised to use the recycled water in the new development as immune compromised elderly may be susceptible to levels of pathogens in the water (Rydin 2012).

7. Pedestrian path relocated to linear park?

A. It is important to maintain accessibility for the elderly and especially those with disability, so access to pathway is essential (Rydin 2012).

8. An additional 15 Independent Living Units (ILU) to be built at the Gascoyne Memorial Fund (GMF) site in the future?

A. Residential housing can improve access to goods and services, the success of neighborhood retail, walkability, success of public transport, and well maintained

190

walkways suitable for wheelchairs and other personal mobility vehicles, future increases of the development is considered desirable ( Moran et al. 2016).

9. Existing hotel: Synergy with hotel accommodation for visiting relatives?

A. Location of current motel is positive for family visits as isolation from family is associated with poor mental health outcomes including depression (Junghyun et al. 2016).

10. Housing style and cost: Cost of construction is a constraint to the provision of affordable housing?

11. Housing style and cost: Opportunity to construct using alternative methods, such as modular to address affordability?

A. The lack of affordable housing has been linked to decreased spending on health and

health care, delays in seeking medical prevention, medication non adherence, and general trade off in food and temperature control. There is some evidence that particular types of housing gives rise to mental health disorders and poor design can lead to social isolation and increased crime. The type and style of housing is very important to the elderly whom feel vulnerable and report positive mental wellbeing in attractive well maintained homes that are in an active peaceful environment, without the constraint of financial pressure (Sanders, Harahan, and Stone, 2010).

12. Potential linkage to existing pedestrian paths?

A. It is important to maintain accessibility for the elderly and especially those with

disability, so access to pathway is essential (Rydin 2012). Repeat 7

13. The site is 2.1 hectares in area which constrains the number of Independent Living Units (ILU) and/or the size of a Residential Aged Care (RAC) facility that can be developed.

A. Planning and delivery of new housing projects has taken place in the last years, with the

focus shifting towards adding value to projects based on a better understanding of housing preferences. The designed model needs to be supported by the population that it is designed for, and must provide the basic and fundamentals needs of the targeted population. The land use that is proposed for usage has many positive aspects in location and access to services that are needed for the target population. The size of the land holding is secondary, to its position and the quality of the development to be constructed (Delgado and De Troyer, 2011).

14. Development of the site is constrained by drainage function and storm surge risk. Substantial fill likely required to address this?

A. Refer to answer 1.

15. Built form to provide passive surveillance of Bibra Way and David Brand Drive?

191

A. Refer answer 3

16. Existing senior citizens centre - Opportunity of upgrade and improvement?

A. Improving the social infrastructure of the plan with the construction of purpose built

facilities gives greater social cohesion, engages residents in decision making and helps develop multi agency partnerships. Age-prepared communities’ utilize community planning and advocacy to foster aging in place. ‘Elder-friendly communities’ are places that actively involve, value, and support older adults, both active and frail, with infrastructure and services that effectively accommodate their changing needs (Alley, Liebig, Pynoos, Banerjee and Choi, 2007).

17. Opportunity for collaborative development site?

A. Collaborative development allows all the stakeholders of a project to negotiate, brainstorm, discuss, share knowledge, and generally labor together to carry out some task, most often to create an executable supporting development. Urban landscapes are characterized by interrelated effects among multiple socioeconomic and ecological systems, a collaborative approach can seriously affect environmental quality and human well-being. Having a collaborative tool and utilizing all stakeholder input can only strengthen the overall concept plan (Hayek 2016).

18. Opportunity to provide aged care accommodation including Residential Aged Care (RAC), Independent Living Units (ILU), community facilities and office space to support community care.

A. Refer answer 13

19. Views to the Fascine. Opportunity for 2 -3 story built form to take advantage of water

views?

A. The location of the structure plan is well positioned to access natural ventilation coming from the Fascine Bay lowering the ambient temperature in hot conditions. Also is helpful at reducing concentrations of indoor air pollutants and can provide some financial relief from using temperature control. With the rising environmental problems, such as global warming, air pollution, urban heat island(UHI) and haze events, the incorporation of urban climate factor into planning is supported by incorporating local natural environments (Chao, Yuan, He and Wu, 2014).

20. Optimum location for community facilities?

A. The structure plan makes good usage of sidewalks, potential parks and gardens,

shopping assessable by foot that gives residences the opportunity to a nutritional diet. Medical facilities and pharmacies are close by suggesting a greater rate of medication for residences and it was found that rates of depression and anxiety were lower when good access to services is provided (Lee and Jang, 2013). Increase public transport with bus

192

transport available to hospital, churches and post offices with dedicated disability access would also be constructive and relieve some transport congestion in that sector.

21. Maintain pedestrian access to Town Centre ?

A. Refer answer 20

22. Structure plan area is well located as it is in close proximity to the Town Centre and other

facilities such as the Medical Centre?

A. Refer answer 20.

23. Interface with existing aged persons housing? 24. Opportunity for future redevelopment of old housing stock?

A. The development of current infrastructure and redevelopment of the area in future is well

placed to suit the needs of the project. Developing the already insisting area utilizes the social infrastructure and the close proximity to town site and medical facilities and provides good health outcomes for residences.

193

References; Alley, D., Liebig, P., Pynoos, J., Banerjee, T., & Choi, I. H. (2007). Creating elder-friendly

communities: Preparations for an aging society. Journal of Gerontological Social Work, 49(1-2), 1-18.

Burns, M J. ; Fletcher, T D. ; Walsh, C J. ; Ladson, A R. ; Hatt, B E. (2012) Hydrologic

shortcomings of conventional urban stormwater management and opportunities for reform Landscape and Urban Planning, Vol.105(3), pp.230-240

Chin, A., Gregory K.J. (2005) Managing urban river channel adjustments Geomorphology, 69

(2005), pp. 28–45 Chao, R., Yuan, C., He, Z., & Wu, E. (2014). A study of air path and its application in urban

planning. In Urban Plan Forum (Vol. 3, pp. 52-60).

Delgado, A., & De Troyer, F. (2011). MODELING QUALITY AND HOUSING PREFERENCES FOR AFFORDABLE NEW HOUSING DEVELOPMENTS. Open House International, 36(3), 27-37. Retrieved from http://search.proquest.com.dbgw.lis.curtin.edu.au/docview/889338610?accountid=10382

Junghyun Kim, Sun Mi Choi, Young Sik Park, Chang-Hoon Lee, Sang-Min Lee, Jae-Joon Yim, Chul-Gyu Yoo, Young Whan Kim, Sung Koo Han, and Jinwoo Lee (2016). Factors influencing the initiation of intensive care in elderly patients and their families: A retrospective cohort study Palliat Med September 2016 30: 789-799, first published on March 2, 2016 doi:10.1177/0269216316634241

Hayek, U. W., von Wirth, T., Neuenschwander, N., & Grêt-Regamey, A. (2016). Organizing and facilitating Geodesign processes: Integrating tools into collaborative design processes for urban transformation. Landscape and Urban Planning.Krekel, C., Kolbe, J. Wüstemann, H. (2016) The greener, the happier? The effect of urban land use on residential well-being Ecological Economics Volume 121, Pages 117–127

Lee, D. I., & Jang, H. D. (2013). Quantitative Analysis of Urban District Centers and Community Spheres Using GIS, A Case Study in Jeonju City-Focused on Analyzing Land Prices and Major Facilities of Communities. Journal of the architectural institute of Korea planning & design, 29(3), 71-81.

Moran, M., Van Cauwenberg, J., Hercky-Linnewiel, R., Cerin, E., Deforche, B., & Plaut, P.

(2014). Understanding the relationships between the physical environment and physical activity in older adults: a systematic review of qualitative studies. The International Journal of Behavioral Nutrition and Physical Activity, 11, 79. http://doi.org/10.1186/1479-5868-11-79

Reynolds, L (2016) A Valued Relationship with Nature and Its Influence on the Use of Gardens by Older Adults Living in Residential Care Journal of Housing for the Elderly doi.org/10.1080/02763893.2016.1198740.

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Rydin, Y., Bleahu, A., Davies, M., Dávila, J.,D., Friel, S., De Grandis, G., Wilson, J. (2012). Shaping cities for health: Complexity and the planning of urban environments in the 21st century. The Lancet, 379(9831), 2079-108. Retrieved from http://search.proquest.com.dbgw.lis.curtin.edu.au/docview/1019838663?accountid=10382

Sanders, A., Harahan, M. and Stone, R. (2010). Affordable senior housing: The case for

developing effective linkages with health related and supportive services, Washington, DC: Institute for the Future of Aging Services

Shanahan, D. F., Lin, B. B., Bush, R., Gaston, K. J., Dean, J. H., Barber, E., & Fuller, R. A.

(2015). Toward improved public health outcomes from urban nature. American Journal of Public Health, 105(3), 470-477. Retrieved from http://search.proquest.com.dbgw.lis.curtin.edu.au/docview/1656052448?accountid=10382

Yung , H K E., Conejos, S., Chan, H W E (2016) Social needs of the elderly and active aging in public open spaces in urban renewal Cities Volume 52, March 2016, Pages 114–122

Zandieh, R (2012) Environmental Factors Affecting Elderly Physical Activity Level: A Review

From Urban Planning: Perspective Journal of Aging and Physical Activity, Vol.20 Suppl S, pp.S340-S341

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APPENDIX 2

PUBLIC SURVEY FORM

196

5

7

6

8

910 12

1314

1516

1718

19 2021

22

Development of the site is constrained by drainage function and storm surge risk. Substantial fill likely required to address this.

Built form to provide passive surveillance of Bibra Way and David Brand Drive.

Existing senior citizens centre - Opportunity of upgrade and improvement.

Opportunity for collaborative development site.

Opportunity to provide aged care accommodation including Residential Aged Care (RAC), Independant Living Units (ILU), community facilities and office space to support community care.

Views to the Fascine. Opportunity for 2 -3 story built form to take advantage of water views.

Optimum location for community facilities.

Maintain pedestrian access to Town Centre

Structure plan area is well located as it is in close proximity to the Town Centre and other facilities such as the Medical Centre.

Interface with existing aged persons housing

Opportunity for future redevelopment of old housing stock

23

24

16

11

2 3

1

4

An additional 15 Independant Living Units (ILU) to be built at the Gascoyne Memorial Fund (GMF) site in the future.

Existing hotel: Synergy with hotel accommodation for visiting relatives.

Housing style and cost: Cost of construction is a constraint to the provision of affordable housing.

Potential linkage to existing pedestrian paths.

The site is 2.1 hectares in area which constrains the number of Independent Living Units (ILU) and/or the size of a Residential Aged Care (RAC) facility that can be developed.

Continuity of pedestrian access.

Encourage views and passive surveillance of Brockman Park.

Continuity of landscaping between the site and Brockman Park.

Proposed Silver Chain facility location. Limited integration with future aged accommodation.

Existing infrastructure: Waste Water Pumping Station.

Pedestrian path relocated to linear park.

1Opportunity to convert concrete pools into landscape drainage swales to improve stormwater retention.

2

3

4

5

6

7

8

9

10

12

13

14

15

16

17

18

19

20

21

22

23

Housing style and cost: Opportunity to construct using alternative methods, such as modular to address affordability.11

24

BROCKMAN PARK STRUCTURE PLAN PUBLIC CONSULTATIONThe Shire of Carnarvon has embarked on the preparation of a structure plan over the southern portion of Brockman Park to facilitate the development of an 'ageing in place' facility. The Shire is currently seeking community feedback on the opportunities and constraints associated with the development of the site. Your participation in this survey is important in this process. Please write a comment on the opportunities and constraints listed below that correspond to the numbers on the map. Alternatively you can visit www.collaborativemap.com/BrockmanParkStructurePlan and provide your comments online.

197

APPENDIX 3

SUMMARY OF SUBMISSION FROM PUBLIC SURVEY

198

Public Survey Summary This Appendix contains a summary of comments provided by public submissions obtained through the CollabMap website and through a printed survey.

1. Opportunity to convert concrete pools into landscape drainage swales to improve stormwater retention.

Agree: 14 Disagree: Comments:

These concrete pools have been mosquito breeders for too long. Pools are an eye sore and waste of space. About time. Depending on the appearance of the drainage swales. Wonderful Yes, of importance. Great idea. An opportunity to breed mosquitos.

2. Continuity of pedestrian access.

Agree: 9 Disagree: 4 Comments:

Always need access to walkers Great but needs to be a ‘good’ footpath around George Street and Olivia Terrace. No, leave as it, does not go through the GMF complex. GMF has a lot of trouble with kids terrorising aged persons. Yes, advisable People need to access the park. More chance to toss stuff over the fence.

199

Keep footpath with being shared. Good idea. There are safety issues with gophers and pedestrians particularly around the seniors hall car park.

3. Encourage views and passive surveillance of Brockman Park.


Definitely need surveillance in this park. What surveillance? x 2 Plant trees, seating plus tables for picnics etc family orientation. Security important. Need views of Parks.

4. Continuity of landscaping between the site and Brockman Park.


Never too many parks and recreation areas. Plan water wise plants/ No lawn. Great. More for the inhabitants to destroy. Again plant shrubs and trees. Would be lovely.

5. Proposed Silver Chain facility location. Limited integration with future aged accommodation.


Good idea – initiated by GMF management. Great. What aged care? If they can secure funding. Good idea. What aged care? Experienced staff on site. Silver chain in this location should be convenient and helpful. To have Silver Chain would be of great benefit.

6. Existing infrastructure: Waste Water Pumping Station.


Where it is located is ok access only needed now and again. We don’t like but we need. Not a problem – no smell.

7. Pedestrian path relocated to linear park.


Trees may be obstacle. What does this mean ‐ Please explain? What does this mean? x 2

200

Extend to facility. Is this pathway going to be well lit for the safety of pedestrians walking before and after dark?

8. An additional 15 Independent Living Units (ILU) to be built at the Gascoyne Memorial Fund (GMF) site in the

future.


These 15 ILU’s are now underway. Very good. Great. Already underway. In progress now. Currently under construction. JV GMF and DoH. In process of construction at this moment. Very good. Thought this was GMF. What a great idea. Rented and small fee. Excellent – hopefully local builder. Some two bedroom units would be good.

9. Existing hotel: Synergy with hotel accommodation for visiting relatives.


Existing hotel has always been well sited. Good point. Good idea. And people with drinking problems. Should not be a factor. Unacceptable behaviour of people using Brockman Park. Sounds good. What about the boozers. Small change for visitors and easy access to facility.

10. Housing style and cost: Cost of construction is a constraint to the provision of affordable housing. Agree: 9 Disagree: 3 Comments:

Costs always matter. No cutting corners for our seniors. No matter what it costs don’t do it. x 2. And? Should already be addressed by the ‘Local Shire’. Pre‐fabricated homes needed. Should be of affordable style and rent has to be affordable. Affordable housing.

11. Housing style and cost: Opportunity to construct using alternative methods, such as modular to address

affordability.


Whatever? Need decent houses. Needed.

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Modular must be cheaper. Yes if built to Shire regs. This should be a consideration of the Local Council. Modular must be cheaper. Use local trades and builder to keep costs down. Not only affordability but sustainability i.e solar, wind energy; own power sources in emergency situations.

12. Potential linkage to existing pedestrian paths. Agree: 10 Disagree: 1 Comments:

Necessary. Important. Surveillance will be needed. No. Don’t want kids to have additional access to GMF Go for it. Surveillance will be needed. Has to be done, no second thought. Paths for gopher, bike and pedestrian use.

13. The site is 2.1 hectares in area which constrains the number of Independent Living Units (ILU) and/or the size of

a Residential Aged Care (RAC) facility that can be developed.


Needed in conjunction with hospital. Do it. Residential aged needed in the town. Why? x 2 Yes that is correct. RAC is not a viable option with our population. Concerned by this approach. Find somewhere bigger. Good size block. Near senior citizens hall, shops, medical centre, hospital, fascine walkways

14. Development of the site is constrained by drainage function and storm surge risk. Substantial fill likely required

to address this.


Common sense always prevails. How high? x 2. Yes correct. No development please. When it rains it doesn’t want to flood. Will consideration be given to the surrounding residence during construction phase? with regards to dust suppression and noise abatement. Large amounts of fill would ultimately mean large amounts of dust and considerable movements of machinery interacting with local traffic and pedestrians. Appropriate traffic management and dust suppression techniques will need to be put in place as part of the tender process. Is this area still gazetted as a storm surge drain? Were is the water directed once this area is filled in?

202

15. Built form to provide passive surveillance of Bibra Way and David Brand Drive.


Please explain passive surveillance. Why isn’t it now? x 2 Surveillance badly needed. Not necessary Very good. Good surveillance needed. Any surveillance is a bonus; providing for and protecting our elders.

16. Existing senior citizens centre ‐ Opportunity of upgrade and improvement.


Seniors are well aware of future needs and have ideas. I suppose. x 2. Appropriate. Always needed. Good idea. Supported. Possible extension to hall and lock up storage area required. The site is good. Now would be the time to make changes to the facilities. If accessed by more aged residents will need to be upgraded.

17. Opportunity for collaborative development site.


Positive planning? With who? What? Belongs to GMF. x 2. This belongs to GMF not Shire. Men’s shed. Ideal location

18. Opportunity to provide aged care accommodation including Residential Aged Care (RAC), Independent Living

Units (ILU), community facilities and office space to support community care.


Young seniors need to be involved. About time. Needed. Good spot if you’ve got a unit in that spot. x 2 So long as the view is not lost. This is Carnarvon prime location. Sufficient (ILU) already viable by RSL. Go for it. Good idea. I might need this service. Excellent. Supported. It will be beneficial if dementia enabling design features can be incorporated into the newly built accommodation

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Town has limited resources for this age group and can be distressing for family and persons alike if they had to leave town.

19. Views to the Fascine. Opportunity for 2 ‐3 story built form to take advantage of water views.


OK by me. No, blocks views for seniors. These heights would cut out the views from the buildings at the rear. No way. x 2. No. Obstructs GMF views and sea breezes. Also aged persons/gophers not suitable. Not appropriate. Will block the scenic view of Fascine for locals and tourists. Take advantage of Carnarvon's beauty. Nice for water views. Just because they are old doesn't mean they can't enjoy.

20. Optimum location for community facilities.


Such as? I suppose. x 2. Depends what these are. Would be of an advantage. Men’s shed. With many shops closing down including Target, so the Town has to get more shops and stay. Rents have to be a lot cheaper and you have to be fair dinkum about improving this Town, not just wait for the tourists, come, stay, spend for 4/5 months and go, it is not just for ‘fly by night’ scheme and must be supported by everyone and everyone has to be and get involved. Best of luck. Good. Close to shopping centre.

21. Maintain pedestrian access to Town Centre


A must. In good condition for gophers and prams. Needs walk crossing. Need to work with closely with relevant authorities to ensure optimum safety.

22. Structure plan area is well located as it is in close proximity to the Town Centre and other facilities such as the

Medical Centre.


Very necessary. Great, so close to town. Very important. Not enough information. Shift Tyrepower. Good. Walking distance good.

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J1601132 001 R Rev0

www.galtgeo.com.au 4/15 Walters Drive, OSBORNE PARK WA 6017

T: +61 (8) 6272-0200 04 August 2016

Report on

GEOTECHNICAL STUDY

PROPOSED AGED CARE / LIFESTYLE VILLAGE

LOTS 1147, 1179 & 1193 DAVID BRAND DRIVE

BROCKMAN PARK, CARNARVON

Submitted to:

Wave International

306 Murray Street

PERTH WA 6000

Schedule 8.3.5 (b)

205

J1601132 001 R Rev0 04 August 2016

Galt Geotechnics Pty Ltd

www.galtgeo.com.au 4/15 Walters Drive OSBORNE PARK WA 6017

Page | i ABN: 64 625 054 729

TABLE OF CONTENTS

1. Introduction ................................................................................................................................................................ 1

2. Site Description and Proposed Development ............................................................................................................. 1

3. Project Objectives ....................................................................................................................................................... 1

4. Fieldwork ..................................................................................................................................................................... 1

5. Laboratory Testing ...................................................................................................................................................... 3

6. Site Conditions ............................................................................................................................................................ 3

6.1 Geology ............................................................................................................................................................... 3

6.2 Subsurface Conditions ......................................................................................................................................... 4

6.3 Groundwater ....................................................................................................................................................... 4

7. Geotechnical Assessment ........................................................................................................................................... 4

7.1 Site Classification................................................................................................................................................. 4

7.2 Site Subsoil Class ................................................................................................................................................. 4

7.3 Site Preparation .................................................................................................................................................. 5

7.4 Compaction ......................................................................................................................................................... 5

7.4.1 Granular Fill ................................................................................................................................................... 5

7.4.2 Clay ................................................................................................................................................................ 6

7.4.3 General .......................................................................................................................................................... 6

7.5 Approved Fill ....................................................................................................................................................... 7

7.6 Footings ............................................................................................................................................................... 7

7.7 Earth Retaining Structures .................................................................................................................................. 7

7.8 Stormwater Disposal ........................................................................................................................................... 8

8. Closure ........................................................................................................................................................................ 9

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Page | ii ABN: 64 625 054 729

TABLES

Table 1: Summary of Tests .................................................................................................................................................. 2

Table 2: Summary of Infiltration Test Results ..................................................................................................................... 3

Table 3: Summary of Laboratory Test Results .................................................................................................................... 3

Table 4: Retaining Wall Geotechnical Design Parameters .................................................................................................. 7

FIGURES

FIGURE 1: SITE AND LOCATION PLAN

APPENDICES

APPENDIX A: SITE PHOTOGRAPHS

APPENDIX B: TEST PIT REPORTS

APPENDIX C: DCP TEST RESULTS

APPENDIX D: INFILTRATION TEST RESULTS

APPENDIX E: LABORATORY TEST RESULTS

APPENDIX F: UNDERSTANDING YOUR REPORT

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Page | 1 ABN: 64 625 054 729

1. INTRODUCTION

This report presents the outcomes of Galt Geotechnics Pty Ltd’s (Galt’s) geotechnical study for the proposed aged

care/lifestyle facility at Lots 1147, 1179 & 1193 David Brand Drive, Brockman Park, Carnarvon (“the site”).

The study was authorised by Kerry White from Wave International in an email dated 8 July 2016.

2. SITE DESCRIPTION AND PROPOSED DEVELOPMENT

Based on the supplied information, the site is irregular in shape and covers a total area of about 2.1 ha. It is bounded

by David Brand Drive to the south, Olivia Terrace to the southeast, open land and a residential complex to the east,

Bibra Way to the west and open land to the north.

The site is mostly clear with a line of mature trees to the along the southern and western boundaries and a footpath

along the eastern boundary. There are tall light poles roughly parallel to the footpath. There are multiple soakwells

around the site, particularly toward the western boundary. We also noted stormwater outlet pipes from the adjacent

roads direct runoff into the site.

Surface contours provided to us (drawings undated) indicate that the surface is relatively level across most of the site

at elevations of between RL 2.3 m AHD and RL 2.6 m AHD, rising to about RL 3.4 m AHD along the southern boundary.

Note: We do not know if the contour drawing shows the current surface levels.

We understand that an aged care/lifestyle village is proposed. We have not been provided with any details or

drawings for the proposed development, but we assume this will comprise single storey units with an associated

administration building, roads, parking, services etc.

3. PROJECT OBJECTIVES

The objectives of the study were to:

confirm the geotechnical suitability of the site for the proposed residential/aged care development;

assess subsurface soil and groundwater conditions across the site;

provide recommendations on suitable footing systems for the proposed development;

provide a site classification(s) in accordance with AS 2870-2011 “Residential Slabs and Footings”;

provide recommendations and geotechnical design parameters for earth retaining structures;

assess the appropriate site subsoil class for the site in accordance with AS 1170.4-2007;

recommend appropriate site preparation procedures including compaction criteria;

assess the permeability of the soils at the site for potential on-site disposal of stormwater by infiltration; and

advise on any other investigation that may be required for detailed design purposes (depending on ground

conditions, types of structures, deep excavations, etc.).

4. FIELDWORK

Fieldwork was carried out on 13 July 2016 and comprised:

a site walkover to observe existing features;

excavation of 10 test pits to depths of between 2.1 m and 3 m below ground level;

testing with a dynamic cone penetrometer (DCP) adjacent to the test pits, to depths of between 0.9 m and

2 m; and

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infiltration testing using the ‘inverse auger hole’ technique at 3 locations, at a depth of about 0.5 m below

ground level.

General

Test locations were positioned by a geotechnical engineer from Galt. Our engineer selected and positioned the test

locations, observed the test pitting, logged the materials encountered, and conducted the penetrometer and

infiltration testing.

The approximate test locations are shown on Figure 1, Site and Location Plan and details are summarised in Table 1:

Summary of Tests. Photographs of the site are presented in Appendix A, Site Photographs.

Table 1: Summary of Tests

Test Name

Test Depth (m)

Depth to Groundwater

(m)

Estimated Fill Thickness

(m)

Reason for Termination

Stratigraphy

TP01 3.0 NE1 1.8 Target depth

FILL: SAND overlying CLAY

TP02 2.1 1.8 1.8 Collapse

TP03 2.5 2.3 1.8 Target depth



TP06 3.0 NE 1.1 Target depth



TP09 2.9 NE 1.5 Collapse

TP10 3.0 NE 1.5 Target depth FILL: SAND overlying CLAY

overlying Clayey SAND

Notes: 1. NE – Not encountered within investigated depth.

Test Pits

Test pits were excavated using a 5 tonne excavator supplied and operated by Northwest Solutions Pty Ltd. Test pit

reports along with a list of notes and abbreviations and the method of soil description used on the reports is

presented in Appendix B, Test Pit Reports.

Dynamic Cone Penetrometer Results

Dynamic cone penetrometer (DCP) tests were carried out in accordance with AS1289.6.3.2. Tests were carried out

adjacent to each test pit and results are presented in Appendix C, DCP Test Results

Infiltration Tests

Infiltration testing was carried out in hand-augered boreholes using the method described by Cocks1. The results of

the infiltration testing are presented in Appendix D, Infiltration Test Results and summarised in Table 2.

1 Cocks, G (2007), “Disposal of Stormwater Runoff by Soakage in Perth Western Australia”, Journal and News of the Australian Geomechanics

Society, Volume 42 No. 3, pp 101-114

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Table 2: Summary of Infiltration Test Results

Test Location

Description Pipe Embedment

(m)

Minimum Unsaturated Permeability1, k (m/day)

Test 1 Test 2 Test 3

IT01 FILL: SAND 0.51 11.2 10.6 9.3

IT02 FILL: SAND 0.50 9.9 9.4 7.4

IT03 FILL: SAND 0.55 8.7 9.9 7.8

Note: The minimum unsaturated permeabilities shown are typically recorded towards the end of the test, with

pressure head varying between about 0.1 m and 0.2 m.

5. LABORATORY TESTING

Laboratory testing was undertaken by Civil and Mining Geotest in their NATA accredited laboratory. The testing

comprised determination of:

particle size distribution on two samples; and

Atterberg limits and linear shrinkage on two samples.

Laboratory results along with test methods followed are presented in Appendix E, Laboratory Test Results. The results

are summarised in Table 3: Summary of Laboratory Test Results.

Table 3: Summary of Laboratory Test Results

6. SITE CONDITIONS

6.1 Geology

The Quobba sheet of the 1:50,000 scale Environmental Geology series map indicates that the area is underlain by two

soil formations as follows:

Northeast part of site: Alluvium, deposits of Gascoyne River – clay, silt, sand and gravel;

Southwest part of site: Supratidal flats – calcareous clay, silt and sand and authigenic gypsum and superficial algal

mats and salt crusts.

We found the general soil profile across the site to be relatively uniform, comprising a layer of sand fill overlying clay

(typically high plasticity) overlying clayey sand / sandy clay.

Test Location

Sample Depth

(m)

USCS Class

% Gravel

% Sand

% Fines

LL (%)

PI (%)

LS (%)

TP07 1.2 CL 1 24 75 29 9 3.0

TP09 0.7 SP 11 79 10 NO NP 0.0

LL – Liquid Limit PI – Plasticity Index LS – Linear Shrinkage NO – Not Obtainable NP – Non-plastic

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6.2 Subsurface Conditions

The subsurface conditions encountered across the site were largely variable, but can be summarised as comprising:

FILL: SAND (SP) – fine to coarse grained, sub-angular to sub-rounded, brown, trace fines, trace rootlets and

organics in the top 0.5 m, trace shell fragments, with some clay clods/clumps below about 1 m, loose

becoming medium dense, moist becoming wet with depth, present from the ground surface to depths of

between 1.0 m and 2.1 m; overlying

CLAY (CI – CH) – typically medium to high plasticity (locally low plasticity), grey, with some fine to coarse

grained sand, trace shell fragments, wet, generally stiff, present to the maximum investigated depth of 3 m.

In TP10 (southeast corner of the site), the subsurface conditions were slightly different to the above, comprising:

FILL: SAND (SP) – as above, with some uncontrolled fill including plastic bottles, plastic wrap, batteries and

metal cans, present from the ground surface to a depth of 1.5 m; overlying

CLAY (CI – CH) – as above, present from 1.5 m to a depth of 2.1 m; overlying

Clayey SAND (SC) – fine to coarse grained, sub-angular to sub-rounded, red-brown, 40-50% medium plasticity

fines, moist, stiff, present from 2.1 m to the maximum investigated depth of 3 m.

6.3 Groundwater

We encountered groundwater in 4 of the test pits (TP02 – TP05) at depths of between 1.8 m and 2.6 m below the

current ground level. These test pits were in the lower lying areas of the site. Given the proximity of the site to the

nearby inlet, we expect the groundwater to be close to sea-level.

A perched groundwater table over the in-situ clayey soils could be expected at wetter times of the year.

7. GEOTECHNICAL ASSESSMENT

7.1 Site Classification

We consider that the site is geotechnically capable of supporting the proposed development.

We have assessed the site in accordance with AS2870-2011, “Residential Slabs and Footings”, and consider that a site

classification of “Class S” is appropriate for the site provided our site recommendation procedures outlined in Section

7.3 are followed.

The above site classification is based on the assumptions that:

1. There will be no excavation across the site (i.e. the thickness of sand fill over the clay will not be reduced);

2. The maximum thickness of inert fill material placed on top of the current surface will be 1 m (i.e. there will not be

widespread loading which may cause consolidation of the underlying clayey strata). If more than 1 m of fill is

required, further investigation must be carried out to confirm the thickness and consistency of the underlying

clayey strata.

3. We have not considered surface hydrology (i.e. flood risk) in the site classification.

7.2 Site Subsoil Class

We have assessed the site subsoil class in accordance with AS1170.4-2007, “Earthquake Design Actions – Australia”.

We consider that a site subsoil class of ‘Ce’ is appropriate for the site. This is based on the presence of stiff clayey soil

and the expected depth to competent rock being less than 40 m.

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7.3 Site Preparation

The site preparation measures outlined below are aimed at improvement of the site in preparation for construction of

the structures including on-ground slabs, shallow footings, retaining walls and pavements. Landscaped areas (if any)

will not require these measures.

The following site preparation measures should be followed:

Remove any pavements, services, soakwells and any trees (where required) from the site.

Perform a topsoil strip (50 mm should be sufficient) across the site, including grubbing out of tree roots and

removal of any remaining deleterious materials (including any waste material such as noted in test pit TP10).

Compact the exposed sandy surface to the level of compaction specified in Section 7.4 to a depth of at least

0.9 m.

Any areas of loose or unsuitable fill must be removed and replaced with approved fill (refer Section 7.5). This

includes remediation of all zones where tree roots have been removed.

Where fill is required to build up levels, use approved fill (refer Section 7.5), placed and compacted in layers

of not greater than 0.3 m loose thickness, compacting to meet the requirements specified in Section 7.4.

Note: if the total thickness of fill is more than 1 m, additional investigation is required to confirm the

thickness and consistency of the underlying clayey strata.

Excavate for pad and strip footings and compact the exposed bases to achieve the level of compaction

specified in Section 7.4 to a depth of at least 0.9 m below the underside of all footings. Remove, replace and

compact as required with approved fill any zone not achieving the level of compaction specified in Section

7.4.

7.4 Compaction

7.4.1 Granular Fill

Approved granular fill must be compacted using suitable compaction equipment to achieve a dry density ratio of at

least 95% MMDD (maximum modified dry density) as determined in accordance with AS 1289 5.2.1 at a moisture

content within 2% of optimum moisture content (OMC). Over-excavation and replacement of loose materials may be

required where the minimum density cannot be achieved.

Granular fill must be placed in horizontal layers of not greater than 300 mm loose thickness. Each layer must be

compacted by suitable compaction equipment and carefully controlled to ensure even compaction over the full area

and depth of each layer.

Where clean sand (<5% gravel, <5% fines) is used as fill, a Perth sand penetrometer (PSP) may be used for compaction

control in accordance with AS1289.6.3.3. The following minimum blow counts may be assumed to correspond to a

DDR of 95% MMDD:

0-150 mm: SET

150-450 mm: 8

450-750 mm: 10

750-1050 mm: 12 (or 750-900 mm: 6)

If difficulty arises in achieving the specified PSP blow counts, then a calibration must be established between PSP blow

count and the in situ density.

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7.4.2 Clay

The earthworking and compaction of clayey soils is not expected to be required on this site, except for the compaction

of any deep service trenches that extend into the clay.

The in situ clayey soils must be compacted using suitable compaction equipment to a minimum dry density ratio of

95% SMDD (standard maximum dry density) as determined in accordance with AS1289.5.1.1.

The in-situ clay and clay fill will require careful moisture conditioning so that the moisture content of the material is

between optimum moisture content (OMC) and 2% wet of OMC at the time of placement and compaction. We note

that compaction to specification 95% SMDD can be difficult to achieve for the clayey in situ material when not

appropriately moisture conditioned.

For clayey soils, compaction testing must be done using a nuclear density gauge (NDG) in accordance with

AS1289.5.8.1.

The clayey soils on the site will drain poorly when inundated during the wetter times of the year and result in

saturated conditions that may inhibit compaction of the soil. To reduce the risk associated with this, we recommend

that earthworks are not carried out within 1-2 weeks following heavy rainfall, but ideally during middle and late

summer. If difficulties are encountered during compaction due to water, further advice should be sought from a

geotechnical engineer.

7.4.3 General

Over-excavation and replacement of loose materials must be carried out where the minimum density cannot be

achieved.

Fill must be placed in horizontal layers of not greater than 0.3 m loose thickness (except as required for a pioneer

layer). Each layer must be compacted by suitable compaction equipment, and carefully controlled to ensure even

compaction over the full area and depth of each layer.

After compaction, verify that the required level of compaction has been achieved by testing to a minimum depth of

0.9 m:

On each lift of fill on a 40 m grid;

At each spread footing location;

at 10 m centres along gravity retaining wall footings and strip footings (where present); and

at 10 m centres below on-ground slabs and pavements.

Care will need to be taken when compacting in the vicinity of existing structures. This is particularly important if

vibratory compaction is being carried out. Tynan (1973)2 provides assistance with the selection of compaction

equipment for use adjacent to structures.

Large compaction equipment (self-propelled vibrating rollers, etc.) must not be used within 2 m behind retaining

walls. Hand compaction plant must be used.

2 Tynan (1973) Ground Vibration and Damage Effects on Buildings, Australia Road Research Board, Special Report No. 11.

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7.5 Approved Fill

Imported granular fill must comply with the material requirements as stated in AS 3798-2007, “Guidelines on

Earthworks for Commercial and Residential Developments”. Sand fill must comprise clean sand that is free of organic

matter and have a fines content of less than 5%.

Generally, the in-situ sand fill present at the site is suitable for re-use as structural fill, provided no deleterious or

oversize material is present (>100 mm). All waste materials (plastic bottles, batteries, etc. such as encountered in test

pit TP 10) must be removed prior to material being re-used as fill.

Given the plasticity of the in-situ clayey materials (at depth), we do not consider that this is suitable for re-use as

structural fill (we do not expect any excavations, other than deep service trenches) will extend to this depth).

The approximately 50 mm -100 mm thick topsoil layer may be re-used as structural fill if it is screened of all organics

and blended with clean sand (typically a 1:1 blend would be suitable if there are no permeability requirements).

Where doubt exists, a geotechnical engineer must be engaged to inspect and approve the use of potential fill

materials.

7.6 Footings

Provided that the site preparation procedures in Section 7.3 are followed, shallow footings and on-ground slabs may

be designed for a Class S site in accordance with AS2870-2011.

All prepared footing excavation must be checked by a competent person prior to blinding.

7.7 Earth Retaining Structures

Retaining structures may be designed in accordance with AS 4678 (2002) “Earth Retaining Structures”. We

recommend that all retaining walls at the site be backfilled with free-draining fill, e.g. sand (imported free draining

sand fill with less than 5% fines). For the design of retaining structures, the following parameters are considered

appropriate for compacted sand backfill.

Table 4: Retaining Wall Geotechnical Design Parameters

Soil Type

Bulk

Density

(kN/m3)

Angle of

Internal

Friction

(deg.)

Wall Friction = 0° Wall Friction = 0.5Φ

Coefficient

of Active

Earth

Pressure,

Ka

Coefficient

of Passive

Earth

Pressure,

Kp

Coefficient

of Active

Earth

Pressure,

Ka

Coefficient

of Passive

Earth

Pressure,

Kp

Compacted sand or gravel fill 18 36 0.26 3.85 0.22 7.2

Notes: Earth pressure coefficients are provided in this table for conditions of zero friction between the wall and the soil and with

wall friction of 0.5Φ′. The retaining wall designer should make an independent assessment of the parameters appropriate

to the construction method to be used, including alternative values of wall friction. A horizontal ground surface behind the

wall has been assumed.

Unless a suitable drainage layer is placed behind the wall such that a build-up of pore pressure is prevented, the

retaining wall must be designed to accommodate water pressure behind the wall (10 kPa per metre height). In this

instance, calculation of lateral earth pressures must include the addition of pore pressure (not required for retaining

walls entirely within clean sand and sand fill). A separator geotextile (Bidim A14, or similar, or heavier) must also be

used between the interface of any granular backfill and the in-situ soil.

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Retaining walls must be backfilled with a 300 mm minimum width layer of free-draining granular fill. A slotted drain

(wrapped in a geotextile) should be used at the base of the granular backfill to collect seepage and direct it to a

collection point (either discharging by gravity away from the retaining wall, or collecting at a sump fitted with an

automatic pump system to ensure that it remains dry).

Compaction plant can augment the lateral earth pressure acting on retaining walls. Hand operated compaction

equipment is recommended within 2 m of any retaining walls to minimise compaction pressures.

It is important to note that some ground movement will occur behind any soil retaining system, including gravity

retaining walls.

Detailed design of retaining structures should be undertaken using methods appropriate to the proposed retention

system.

The prepared foundation for all retaining walls must be checked and approved by a competent person prior to

blinding.

7.8 Stormwater Disposal

The results of the infiltration tests carried out at two locations are included in Appendix D, Infiltration Test Results.

The minimum measured permeabilities are greater than 7 m/day for the in situ sandy soils. We note that the tests

were only carried out at a depth of about 0.5 m below the existing surface level.

We consider that sands at the site are suitable for on-site disposal of stormwater by infiltration using soakwells

assuming that the site preparation requirements outlined in Section 7.3 have been carried out. Notwithstanding the

results of the infiltration testing, we recommend a design value of permeability (k) not greater than 5 m/day for the

in-situ sand to allow for the variability in materials and reduced permeability as a consequence of:

densification of sand during site preparation works;

natural variation in sands; and

clogging of the sand around soakwells and soakage basins over time with fines.

If imported sand fill is proposed for use within the site, the permeability of this material will need to be separately

assessed.

Soak wells should be placed outside a line of 1V:2H extending below the edge of the nearest footing, subject to local

council regulations. Discharge from soak wells has been known to promote densification of loose sandy soils, leading

to settlements of footings and slabs. Soak wells should be carefully wrapped with geotextile to prevent migration of

sand and fines into the soak well.

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8. CLOSURE

We draw your attention to Appendix F of this report, “Understanding your Report”. The information provided within

is intended to inform you as to what your realistic expectations of this report should be. Guidance is also provided on

how to minimize risks associated with groundworks for this project. This information is provided not to reduce the

level of responsibility accepted by Galt, but to ensure that all parties who rely on this report are aware of the

responsibilities each assumes in so doing.

GALT GEOTECHNICS PTY LTD

Rick Piovesan CPEng Sean Coffey

Geotechnical Engineer Geotechnical Engineer

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ABN: 64 625 054 729

Figures

217

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

)Ó""

%2

%2

%2

TP01

TP02

TP03

TP04

TP05

TP06

TP07

TP08

TP09

TP10

IT01

IT02

IT03

768,100

768,100

768,200

768,200

768,300

768,300

7,245

,500

7,245

,500

7,245

,600

7,245

,600

7,245

,700

7,245

,700

ARevFig No

±

CLIENT

PROJECT

LOCATION

TITLE

Job No

O:\Jobs\2016\J1601132 - Wave SI Carnarvon\09 GIS\04 MXD\J1601132-001.mxd (PaulRolfe) 2/08/2016 11:25:26 AM

SCALE

DRAWN

CHECKED

DATE DRAWN

DATE CHECKED

1:1,000

GDA 1994 MGA Zone 49PROJECTION

RP

2/08/2016

DAC

(A3)

ACNTelFaxAddress

: 138 490 865: +61 (0)8 6272-0200: +61 (0)8 9285 8444: U2, 39 Flynn Street,_Wembley, WA, 6014


COPYRIGHT © 2016 THIS FIGURE AND ITS CONTENTS REMAINS THE PROPERTY OF GALTGEOTECHNICS PTY LTD AND MAY NOT BE REPRODUCED WITHOUT PRIOR APPROVAL.THIS FIGURE SHOULD BE READ IN CONJUNCTION WITH THE ACCOMPANYING REPORT.

James StCarnarvo nRd

Babbage Island Rd

Robinso

n St

David Brand Dr

Olivia Tce

SITE LOCATION

CARNARVONGascoyneRiver

WAVE INTERNATIONALPROPOSED AGED CARE / LIFESTYLE VILLAGELOTS 1193, 1179 & 1147 DAVID BRAND DRIVEBROCKMAN PARKSITE & LOCATION PLAN

FIGURE 1J1601132

2/08/2016

0 10 20 30 40 50

Meters

LegendSite Boundary

%2 Infiltration Test)Ó"" Test Pit

218



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Appendix A: Site Photographs

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Photograph 1: Looking southwest from near the northern boundary of the site

Photograph 2: Looking east from near TP03

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Photograph 3: Looking east from near TP10

Photograph 4: Looking north from near TP10

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Photograph 5: Soakwell near the centre-west boundary of the site

Photograph 6: Looking west from near TP10

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Appendix B: Test Pit Reports

223

METHOD OF SOIL DESCRIPTIONBOREHOLE AND TEST PIT REPORTSGRAPHIC LOG & UNIFIED SOIL CLASSIFICATION SYSTEM (USCS) SYMBOLSGraphic USCS Soil Name Graphic USCS Soil Name

FILL (various types) SM

COBBLES ML

BOULDERS MH

GP GRAVEL (poorly graded) CL

GW GRAVEL (well graded) CI

GC Clayey GRAVEL CH

SP SAND (poorly graded) OL

SW SAND (well graded) OH

SC Clayey SAND Pt

RESISTANCE TO EXCAVATIONSymbol Term

VE Very easyE Easy

F Firm

H Hard

VH Very hard

SOIL CLASSIFICATION AND INFERRED STRATIGRAPHYSoil descriptions are based on AS1726‐1993, Appendix A. Material properties are assessed in the field by visual/tactile methods

in combination with field testing techniques (where used).

PARTICLE SIZE PLASTICITY PROPERTIESParticle Size (mm)

>200

63 to 200Coarse 20 to 63Medium 6 to 20Fine 2 to 6

Coarse 0.6 to 2.0Medium 0.2 to 0.6Fine 0.075 to 0.2SILT 0.002 to 0.075CLAY <0.002

MOISTURE CONDITION AS1726‐1993Symbol Term

D Dry

M Moist W Wet

CONSISTENCY AND DENSITY AS1726‐1993 and HB160‐2006

Symbol Term

Undrained Shear

Strength (kPa) SPT "N"

DCP blows

per 100 mm Symbol Term

Density

Index (%) SPT "N"

DCP blows

per 100 mm

PSP Blows

per 300 mm

VS Very Soft 0 to 12 0 to 2 <1 VL Very Loose <15 0 to 4 <1 0 to 2S Soft 12 to 25 2 to 4 <1 L Loose 15 to 35 4 to 10 1 to 2 2 to 6F Firm 25 to 50 4 to 8 1 to 2 MD Medium Dense 35 to 65 10 to 30 2 to 3 6 to 8St Stiff 50 to 100 8 to 15 3 to 4 D Dense 65 to 85 30 to 50 4 to 8 8 to 15VSt Very Stiff 100 to 200 15 to 30 5 to 10 VD Very Dense >85 >50 >8 >15

H Hard >200 >30 >10 Note: PSP correlations only valid to 450 mm depth

Consistency and density may also be inferred from excavation performance and material behaviour.

Description

All resistances are relative to the selected method of excavation

Soil Name

Sands and gravels are free flowing. Clays and silts may be brittle or friable and powdery.

Soils exude free water. Sands and gravels tend to cohere.Soils are darker than in the dry condition and may feel cool. Sands and gravels tend to cohere.

Description

BOULDERS

COBBLES

GRAVEL

SAND

FINES

Silty SAND

SILT (low liquid limit)

PEAT

Organic SILT (high liquid limit)

Organic SILT (low liquid limit)

CLAY (high plasticity)

CLAY (medium plasticity)

CLAY (low plasticity)

SILT (high liquid limit)

0

10

20

30

40

0 20 40 60 80

Plasticity Index (%

)

Liquid Limit (%)

CL ‐ low plasticity clay

CI ‐mediumplasticity clay

CH ‐ high plasticity clay

OH or MH ‐high liquid limit siltOL or ML ‐

low liquid limit silt

OL or ML ‐ low liquid limit silt

CL/ML ‐ clay/silt

\\Galt‐sbs2011\data\Administration\Standard Forms and Documents\PMP17 Method of Soil Description‐Rev3.xlsx

Galt Form PMP17

RL2 January 2011224

RickPiovesan

Line

EXPLANATORY NOTES TO BE READ WITH BOREHOLE AND TEST PIT REPORTSMETHOD OF DRILLING OR EXCAVATION

AC Air Core E Excavator PQ3 PQ3 Core Barrel

AD/T Auger Drilling with TC‐Bit EH Excavator with Hammer PT Push Tube

AD/V Auger Drilling with V‐Bit HA Hand Auger R Ripper

AT Air Track HMLC HMLC Core Barrel RR Rock Roller

B Bulldozer Blade HQ3 HQ3 Core Barrel SON Sonic Rig

BH Backhoe Bucket N Natural Exposure SPT Driven SPT

CT Cable Tool NMLC NMLC Core Barrel WB Washbore

DT Diatube PP Push Probe X Existing Excavation

SUPPORTT Timbering

PENETRATION EFFORT (RELATIVE TO THE EQUIPMENT USED)

VE Very Easy E Easy F Firm

H Hard VH Very Hard

WATER

Water Inflow Water Level

Water Loss (complete)

Water Loss (partial)

SAMPLING AND TESTINGB Bulk Disturbed Sample P Piston Sample

BLK Block Sample PBT Plate Bearing Test

C Core Sample U Undisturbed Push‐in Sample

CBR CBR Mould Sample U50: 50 mm diameter

D Small Disturbed Sample SPT Standard Penetration Test

O:\Administration\Standard Forms and Documents\PMP19 Explanatory Notes Rev1.xlsxGalt Form PMP19

RL1 February 2010

D Small Disturbed Sample SPT Standard Penetration Test

ES Environmental Soil Sample Example: 3, 4, 5 N=9

EW Environmental Water Sample 3,4,5: Blows per 150 mm

G Gas Sample N=9: Blows per 300 mm after

HP Hand Penetrometer 150 mm seating interval

LB Large Bulk Disturbed Sample VS Vane Shear; P = Peak

M Mazier Type Sample R = Remoulded (kPa)

MC Moisture Content Sample W Water Sample

ROCK CORE RECOVERY

TCR = Total Core Recovery (%)

SCR = Solid Core Recovery (%)

RQD = Rock Quality Designation (%)

TCL Length of Core Run

CRL Recovered Length of Core

CCR Total Length of Cylindrical Pieces of Core RecoveredALC>100 Total Length of Axial Lengths of Core Greater than 100 mm Long

100TCL

CRL

100TCL

CCR

100100

TCL

ALC

O:\Administration\Standard Forms and Documents\PMP19 Explanatory Notes Rev1.xlsxGalt Form PMP19

RL1 February 2010225

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST

FILL: SAND, fine to coarse grained, sub-angular to sub-rounded,brown, trace fines, trace rootlets, trace organics

No rootlets, no organics

Trace shell fragments

CLAY: high plasticity, grey, with some 20-30% fine to mediumgrained sand, trace fine shell fragments

Hole terminated at 3.00 mTarget depthGroundwater not encountered

L

D

St

M

W

SP

CH

E

F

H

Sketch & Other Observations

CO

NS

IST

EN

CY

DE

NS

ITYSOIL/ROCK MATERIAL DESCRIPTION

MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH

Field Material DescriptionExcavation

ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL

Contractor: Northwest Solutions

Machine: Takeuchi TB153FROperator: Ash

Bucket: 600 mm toothed

Job Number: J1601132

Client: Wave International

Project: Proposed Aged Care/Lifestyle Village

Location: David Brand Drive, Brockman Park, Carnarvon

Date: 13/07/2016

Logged: SCChecked Date: 02/08/2016

Checked By: RP

TEST PIT: TP01

See Explanatory Notes and Method of Soil Description sheets fordetails of abbreviations and basis of descriptions

Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

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ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

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to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21

STRUCTURE ANDADDITIONAL

OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

226

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST


Becoming dark grey, no rootlets, no organics

Trace shell fragments

With some localised high plasticity clayey pockets

CLAY: high plasticity, dark grey, with some 20-30% fine tomedium grained sand

Hole terminated at 2.10 mCollapse due to groundwaterGroundwater encountered at 1.8 m

MD

VSt

M

W

SP

CH

E F

Sidewall collapse below 1.8 m


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

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VE

RE

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H(m

etre

s)

DEPTH


ME

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OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP02


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

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ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

227

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST


Becoming pale brown, no rootlets, no organics

Trace cemented clayey sand pockets

CLAY: high plasticity, dark grey, trace fine to coarse grainedsand, trace shell fragments

Becoming silty

Hole terminated at 2.50 mTarget depthGroundwater encountered at 2.3 m

MD

St

M

W

SP

CH

E F



CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP03


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

228

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST


CLAY: medium to high plasticity, dark grey, with some 20-30%fine to coarse grained sand, trace shell fragments

Trace sand


D

St

M

W

SP

CH

E

E

F

H



CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP04


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

229

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST

FILL: SAND, fine to coarse grained, sub-angular to sub-rounded,brown, trace fines, trace rootlets, trace clay clods (30 mm indiameter)

CLAY: medium to high plasticity, dark grey, with some fine tomedium grained sand

Increasing sand content, becoming Sandy CLAY/Clayey SAND


D

VSt

M

W

SP

CI-CH

E

E

F


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP05


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

230

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST

FILL: SAND, fine to coarse grained, sub-angular to sub-rounded,brown, trace fines, trace rootlets

No rootlets, trace small clay clods

CLAY: medium to high plasticity, dark grey, trace fine to mediumgrained sand, trace shell fragments


D

VSt

M

W

SP

CH

E

H

F

H


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP06


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

231

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST

FILL: SAND, fine to coarse grained, sub-angular to sub-rounded,brown, trace shell fragments, trace fines, trace rootlets

No rootlets

CLAY: low becoming medium plasticity, dark grey, with some fineto medium grained sand, trace shell fragments


MD

St

M

SP

CL-CI

E

F

H

Roots (20 mm diameter) through test pit


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP07


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

232

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST

FILL: SAND, fine to coarse grained, sub-angular to sub-rounded,brown, trace shell fragments, trace rootlets

No rootlets

Trace clay clods (80 mm diameter max)



MD

M

W

SP

CI-CH

E

E

F

Reticulation pipe damaged


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP08


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

233

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST


No rootlets

With some clay pockets

CLAY: low to medium plasticity, dark grey, with some fine tomedium grained sand, trace shell fragments

Hole terminated at 2.90 mCollapse below about 2 mGroundwater not encountered

MD

St

M

SP

CL-CI

E F


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP09


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

234

GR

AP

HIC

LOG

SAMPLE ORFIELD TEST


No rootlets

Trace clay clods (80 mm diameter max)


Clayey SAND: fine to coarse grained, sub-angular tosub-rounded, red-brown, 40-50% medium plasticity fines


MD

D

St

M

SP

CI-CH

SC

E

F

H

F

Inclusions of mixed waste: plastic bottle,batteries, plastic and metal cans


CO

NS

IST

EN

CY

DE

NS


MO

IST

UR

EC

ON

DIT

ION

Sampling

US

CS

SY

MB

OL

RE

CO

VE

RE

D

DE

PT

H(m

etre

s)

DEPTH


ME

TH

OD

EX

CA

VA

TIO

NR

ES

IST

AN

CE

WA

TE

R

RL








Date: 13/07/2016


Checked By: RP

TEST PIT: TP10


Sheet 1 OF 1

Comments:

GA

LT L

IB 1

.01.

GLB

Log

GG

_EX

CA

VA

TIO

N J

1601

132.

GP

J <

<D

raw

ingF

ile>

> 0

2/08

/201

6 12

:09

8.3

0.00

3 D

atge

l DG

D, C

PT

, Pho

to, M

onito

ring

Too

ls |

Lib:

GA

LT 1

.01

2013

-02-

21 P

rj: G

ALT

1.0

1 20

13-0

2-21


OBSERVATIONS

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

235



ABN: 64 625 054 729

Appendix C: DCP Test Results

236

DYNAMIC CONE PENETROMETER FIELD TEST DATA

(AS 1289.6.3.2)

Client: Wave International Job No:

Project: Proposed Aged Care / Lifestyle Village Date: 13/07/2016

Location: David Brand Drive, Brockman Park, Carnarvon Engineer: SC

Test No:

Location: TP01 TP02 TP03 TP04 TP05 TP06 TP07 TP08 TP09

Depth (mm)

0-100 - - - - - - - - -

100-200 1 4 2 2 3 2 4 1 4

200-300 1 4 4 5 4 3 4 2 5

300-400 3 8 6 5 7 3 3 2 3

400-500 3 9 4 7 7 4 4 3 3

500-600 4 9 5 7 5 6 5 3 2

600-700 5 5 7 6 7 5 4 5 4

700-800 7 4 6 4 7 4 2 7 5

800-900 9 4 6 4 6 4 4 5 6

900-1000 8 5

1000-1100 5 7

1100-1200 6 5

1200-1300 6 6

1300-1400 7 6

1400-1500 5 9

1500-1600 4 6

1600-1700 4 5

1700-1800 3 5

1800-1900 5 5

Test No:

Location: TP10

Depth (mm)

0-100 -

100-200 2

200-300 4

300-400 5

400-500 5

500-600 6

600-700 5

700-800 5

800-900 7

900-1000

1000-1100

1100-1200

1200-1300

1300-1400

1400-1500

1500-1600

1600-1700

1700-1800

Dynamic Cone Penetrometer tests done in accordance with AS 1289.6.3.2

HB: Hammer bounce (refusal)

0 = Penetration due to hammer weight only

R: Refusal

J1601132

No of Penetrometer Blows per 100 mm Depth Interval

No of Penetrometer Blows per 100 mm Depth Interval

237



ABN: 64 625 054 729

Appendix D: Infiltration Test Results

238

Permeability Calculation - Inverse Auger Hole MethodGalt Geotechnics Spreadsheet author: ORW 17-Oct-09

Job No: J1601132


Site: Brockman Park

Location: Carnarvon

Calc by: SC

BH Name: IT01 Parameter Description Value UnitsTest Depth: 0.51 m K Permeability m/s

Spreadsheet Legend r radius of test hole 0.03 m

Required input t time since start of measurement s

Calculated field hr reference point height above base 0.6 m

Comment field dt depth from reference point to water at time t m

Field not used ht Water column height at time t m

Fixed field h0 ht at t=0 m

Test 1 Test 2 Test 3t (s) dw (m) ht (m) K (m/s) K (m/day) t (s) dw (m) ht (m) K (m/s) K (m/day) t (s) dw (m) ht (m) K (m/s) K (m/day)

0 0.12 0.48 0 0.115 0.485 0 0.12 0.48

20 0.265 0.335 2.6E-04 22.4 20 0.245 0.355 2.3E-04 19.5 20 0.25 0.35 2.3E-04 19.7

40 0.32 0.28 1.9E-04 16.8 40 0.31 0.29 1.9E-04 16.0 40 0.31 0.29 1.8E-04 15.7

60 0.38 0.22 1.9E-04 16.1 60 0.36 0.24 1.7E-04 14.5 60 0.34 0.26 1.5E-04 12.7

80 0.415 0.185 1.7E-04 14.7 80 0.4 0.2 1.6E-04 13.7 80 0.37 0.23 1.3E-04 11.4

100 0.44 0.16 1.6E-04 13.5 100 0.425 0.175 1.4E-04 12.5 100 0.405 0.195 1.3E-04 11.1

120 0.465 0.135 1.5E-04 12.9 120 0.445 0.155 1.3E-04 11.6 120 0.425 0.175 1.2E-04 10.3

140 0.485 0.115 1.4E-04 12.4 140 0.47 0.13 1.3E-04 11.4 140 0.445 0.155 1.1E-04 9.9

160 0.5 0.1 1.4E-04 11.8 160 0.485 0.115 1.3E-04 10.9 160 0.46 0.14 1.1E-04 9.4

180 0.51 0.09 1.3E-04 11.2 180 0.5 0.1 1.2E-04 10.6 180 0.48 0.12 1.1E-04 9.3

AVERAGE 1.7E-04 14.6 AVERAGE 1.6E-04 13.4 AVERAGE 1.4E-04 12.2

REFERENCE: Cocks, G. Disposal of Stormwater Runoff by Soakage in Perth Western Australia, Journal and News of the Australian Geomechanics Society, Volume 42 No 3 September 2007, pp101-114

0

t10010

tt

)r2

1h(log)r

2

1h(log

r15.1K

O:\Jobs\2016\J1601132 - Wave SI Carnarvon\08 Analysis\Permeability Inverse Auger Hole Method

239

0.0

5.0

10.0

15.0

20.0

25.0

0 20 40 60 80 100 120 140 160 180 200

Perm

eabili

ty,

k (

m/d

ay)

Test time, t (seconds)

Permeability by Inverse Auger Hole Method

Test 1

Test 2

Test 3

IT01


240


Job No: J1601132


Site: Brockman Park

Location: Carnarvon

Calc by: SC









0 0.12 0.48 0 0.13 0.47 0 0.13 0.47

20 0.27 0.33 2.7E-04 23.4 20 0.265 0.335 2.4E-04 21.1 20 0.23 0.37 1.7E-04 14.9

40 0.3 0.3 1.7E-04 14.6 40 0.31 0.29 1.7E-04 15.0 40 0.27 0.33 1.3E-04 11.0

60 0.33 0.27 1.4E-04 11.9 60 0.34 0.26 1.4E-04 12.2 60 0.31 0.29 1.2E-04 10.0

80 0.365 0.235 1.3E-04 11.1 80 0.37 0.23 1.3E-04 11.1 80 0.33 0.27 1.0E-04 8.6

100 0.395 0.205 1.2E-04 10.5 100 0.4 0.2 1.2E-04 10.5 100 0.355 0.245 9.3E-05 8.1

120 0.42 0.18 1.2E-04 10.0 120 0.42 0.18 1.1E-04 9.8 120 0.375 0.225 8.8E-05 7.6

140 0.445 0.155 1.1E-04 9.9 140 0.44 0.16 1.1E-04 9.4 140 0.4 0.2 8.7E-05 7.5

160 0.47 0.13 1.1E-04 9.9 160 0.465 0.135 1.1E-04 9.5 160 0.42 0.18 8.5E-05 7.4

180 0.49 0.11 1.1E-04 9.9 180 0.485 0.115 1.1E-04 9.5 180 0.45 0.15 9.0E-05 7.8



0

t10010

tt

)r2

1h(log)r

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1h(log

r15.1K


241

0.0

5.0

10.0

15.0

20.0

25.0

0 20 40 60 80 100 120 140 160 180 200

Perm

eabili

ty,

k (

m/d

ay)



Test 1

Test 2

Test 3

IT02


242


Job No: J1601132


Site: Brockman Park

Location: Carnarvon

Calc by: SC









0 0.08 0.52 0 0.1 0.5 0 0.07 0.53

20 0.19 0.41 1.7E-04 14.9 20 0.26 0.34 2.8E-04 24.1 20 0.18 0.42 1.7E-04 14.6

40 0.24 0.36 1.3E-04 11.5 40 0.315 0.285 2.0E-04 17.5 40 0.24 0.36 1.4E-04 12.1

60 0.255 0.345 9.9E-05 8.5 60 0.34 0.26 1.6E-04 13.5 60 0.275 0.325 1.2E-04 10.2

80 0.315 0.285 1.1E-04 9.4 80 0.37 0.23 1.4E-04 12.0 80 0.31 0.29 1.1E-04 9.4

100 0.35 0.25 1.1E-04 9.1 100 0.4 0.2 1.3E-04 11.3 100 0.34 0.26 1.0E-04 8.9

120 0.385 0.215 1.1E-04 9.1 120 0.425 0.175 1.2E-04 10.8 120 0.37 0.23 1.0E-04 8.6

140 0.415 0.185 1.1E-04 9.1 140 0.45 0.15 1.2E-04 10.5 140 0.39 0.21 9.5E-05 8.2

160 0.435 0.165 1.0E-04 8.8 160 0.47 0.13 1.2E-04 10.3 160 0.415 0.185 9.4E-05 8.1

180 0.455 0.145 1.0E-04 8.7 180 0.485 0.115 1.1E-04 9.9 180 0.43 0.17 9.0E-05 7.8



0

t10010

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1h(log)r

2

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0.0

5.0

10.0

15.0

20.0

25.0

30.0

0 20 40 60 80 100 120 140 160 180 200

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Test 1

Test 2

Test 3

IT03


244



ABN: 64 625 054 729

Appendix E: Laboratory Test Results

245

Particle Size Distribution &Plasticity Index tests

Mining & CivilGeotest Pty Ltd

Job No:9 Lerista Court, Bibra Lake WA 6164 Report No:Ph: (08) 9418 1873 Mob: 0412 427 245 Sample No:Email:[email protected] Issue Date:Client: Galt Geotechnics J1601132 Sample DetailsProject: Wave International - Proposed Aged Care Facility Sample Depth (m):Location: Brockman Park, Carnarvon

SIEVE ANALYSIS AS1289.3.6.1 Plasticity index testsSieve Size (mm) % Passing AS 1289

75.0 #N/A Liquid Limit 3.9.2 29 %37.5 #N/A Plastic Limit 3.2.1 20 %19.0 100 Plasticity Index 3.3.1 9 %

9.5 100 Linear Shrinkage 3.4.1 3.0 %4.75 992.36 99 Cracked 1.18 99

0.600 98 Curled0.425 980.300 970.150 930.075 75

Client Address: U 2 39 FLYNN Street, Perth Western Australia 6014 Sampling Procedure: Tested as receivedNotes:

Approved signatureKevin Jones

60083-P16/2031

Sheet No: 1 of 1

60083

P16/203122-Jul-16TP07-011.2

0102030405060708090

100

0.001 0.01 0.1 1 10 100

% Pa

ssing

Particle Size (mm)

Accreditation for compliance with ISO/IEC 17025.This document may not be reproduced except in full.Accreditation No 15545.

246

Particle Size Distribution &

Plasticity Index tests

Mining & Civil

Geotest Pty Ltd

Job No:

9 Lerista Court, Bibra Lake WA 6164 Report No:

Ph: (08) 9418 1873 Mob: 0412 427 245 Sample No:

Email:[email protected] Issue Date:

Client: Galt Geotechnics J1601132 Sample Details

Project: Wave International - Proposed Aged Care Facility Sample Depth (m):

Location: Brockman Park, Carnarvon

SIEVE ANALYSIS AS1289.3.6.1 Plasticity index tests

Sieve Size (mm) % Passing AS 1289

75.0 #N/A Liquid Limit 3.9.2 NO %

37.5 100 Plastic Limit 3.2.1 NP %

19.0 99 Plasticity Index 3.3.1 NP %

9.5 95 Linear Shrinkage 3.4.1 * 0.0* %

4.75 92

2.36 89

1.18 86 N/O = Not Obtainable

0.600 74

0.425 65 N/P = Non Plastic

0.300 53

0.150 27

0.075 10 *= Non Standard Test as Liquid Limit was not Determined

Client Address: U 2 39 FLYNN Street, Perth Western Australia 6014 Sampling Procedure: Tested as received

Notes:

Approved signature

Kevin Jones

P16/2032

22-Jul-16

TP09-01

0.7

60083-P16/2032

Sheet No: 1 of 1

60083

0

10

20

30

40

50

60

70

80

90

100

0.001 0.01 0.1 1 10 100

% P

assi

ng

Particle Size (mm)

Accreditation for compliance with ISO/IEC 17025.

This document may not be reproduced except in full.

Accreditation No 15545.

247



ABN: 64 625 054 729

Appendix F: Understanding Your Report

248


www.galtgeo.com.au 2/39 Flynn St, WEMBLEY WA 6014

Page | 1 ABN: 64 625 054 729

UNDERSTANDING YOUR REPORT

GALT FORM PMP11 Rev2

1. EXPECTATIONS OF THE REPORT

This document has been prepared to clarify what is and is not provided in your report. It is intended to inform you of what your

realistic expectations of this report should be and how to manage your risks associated with the conditions on site.

Geotechnical engineering and environmental science are less exact than other engineering and scientific disciplines. We include

this information to help you understand where our responsibilities begin and end. You should read and understand this

information. Please contact us if you do not understand the report or this explanation. We have extensive experience in a wide

variety of projects and we can help you to manage your risk.

2. THIS REPORT RELATES TO PROJECT‐SPECIFIC CONDITIONS

This report was developed for a unique set of project‐specific conditions to meet the needs of the nominated client. It took into

account the following:

the project objectives as we understood them and as described in this report;

the specific site mentioned in this report; and

the current and proposed development at the site.

It should not be used for any purpose other than that indicated in the report. You should not rely on this report if any of the

following conditions apply:

the report was not written for you;

the report was not written for the site specific to your development;

the report was not written for your project (including a development at the correct site but other than that listed in the

report); or

the report was written before significant changes occurred at the site (such as a development or a change in ground

conditions).

You should always inform us of changes in the proposed project (including minor changes) and request an assessment of their

impact.

Where we are not informed of developments relevant to your report, we cannot be held responsible or liable for problems that

may arise as a consequence.

Where design is to be carried out by others using information provided by us, we recommend that we be involved in the design

process by being engaged for consultation with other members of the project team. Furthermore, we recommend that we be

able to review work produced by other members of the project team that relies on information provided in our report.

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Form PMP11 Rev2 20 October 2015


www.galtgeo.com.au 2/39 Flynn St, WEMBLEY WA 6014

Page | 2 ABN: 64 625 054 729

3. SOIL LOGS

Our reports often include logs of intrusive and non‐intrusive investigation techniques. These logs are based on our

interpretation of field data and laboratory results. The logs should only be read in conjunction with the report they were issued

with and should not be re‐drawn for inclusion in other documents not prepared by us.

4. THIRD PARTY RELIANCE

We have prepared this report for use by the client. This report must be regarded as confidential to the client and the client’s

professional advisors. We do not accept any responsibility for contents of this document from any party other than the

nominated client. We take no responsibility for any damages suffered by a third party because of any decisions or actions they

may make based on this report. Any reliance or decisions made by a third party based on this report are the responsibility of the

third party and not of us.

5. CHANGE IN SUBSURFACE CONDITIONS

The recommendations in this report are based on the ground conditions that existed at the time when the study was

undertaken. Changes in ground conditions can occur in numerous ways including anthropogenic events (such as construction or

contaminating activities on or adjacent to the site) or natural events (such as floods, groundwater fluctuations or earthquakes).

We should be consulted prior to use of this report so that we can comment on its reliability. It is important to note that where

ground conditions have changed, additional sampling, testing or analysis may be required to fully assess the changed conditions.

6. SUBSURFACE CONDITIONS DURING CONSTRUCTION

Practical constraints mean that we cannot know every minute detail about the subsurface conditions at a particular site. We use

professional judgement to form an opinion about the subsurface conditions at the site. Some variation to our evaluated

conditions is likely and significant variation is possible. Accordingly, our report should not be considered as final as it is

developed from professional judgement and opinion.

The most effective means of dealing with unanticipated ground conditions is to engage us for construction support. We can only

finalise our recommendations by observing actual subsurface conditions encountered during construction. We cannot accept

liability for a report’s recommendations if we cannot observe construction.

7. ENVIRONMENTAL AND GEOTECHNICAL ISSUES

Unless specifically mentioned otherwise in our report, environmental considerations are not addressed in geotechnical reports.

Similarly, geotechnical issues are not addressed in environmental reports. The investigation techniques used for geotechnical

investigations can differ from those used for environmental investigations. It is the client’s responsibility to satisfy themselves

that geotechnical and environmental considerations have been taken into account for the site.

O:\Administration\Standard Forms and Documents\PMP11‐Rev2 Understanding your Report.docx

250

8.3.6 REQUEST TO WAIVE AQUATIC CENTRE ADMISSION FEES DEPARTMENT FOR CHILD PROTECTION & FAMILY SUPPORT File No: 4C0301 Date of Meeting: 22 November 2016 Location/Address: Carnarvon Aquatic Centre Name of Applicant: Department for Child Protection & Family Support Name of Owner: Shire of Carnarvon Author/s: Mark Chadwick, Executive Manager Development Services Declaration of Interest: NIL Voting Requirements: Absolute Majority Previous Report: NIL

Summary of Item: This report relates to a request from the Department for Child Protection & Family Support (the Department) seeking Council’s consideration to waive the fees for a Christmas party event it is holding at the Carnarvon Aquatic Centre in November 2016. Description of Proposal: The Department are hosting a Christmas party function on 25TH November 2016 between 3pm and 4.30pm, and through the Senior Child Protection Parent Support Worker have requested that Council consider waiving the cost of fees for entry to the Carnarvon Aquatic Centre. The reason for the waiver, as stated by the Department, is “so that we can purchase other items for the children towards their Christmas Party. The children meet regularly at our office for afterschool classes and some attend regular swimming lessons at the Aquatic pool, we wanted to thank the children and their foster parents for doing a great job.” Background: A letter and email has been received from the Department dated 25 October and 15th November 2016, regarding the Christmas Party event. A copy of this letter is attached as Schedule 8.3.6 Consultation: The Executive Manager Development Services has discussed the request with the Senior Child Protection Parent Support Worker of the Department for Child Protection & Family Support, the Carnarvon Aquatic Centre Manager and Shire CEO. Statutory Environment: The payment of fees is required pursuant to provisions of the Local Government Act, 1995. Specifically, Section 6.2(b) of the Act affords Council the ability to waive payments as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.

* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

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(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.

(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: At present the Council does not have a policy in relation to the waiving of fees for Government organizations. Financial Implications: Should Council support the request there will be a potential loss of income to the Shire. That loss will be the amount of the participant’s entry fees should they otherwise be required to pay to enter. The Department has informed that there are 40 children and their Foster Carer’s expected at the event. The child entry fee is currently $2.75 and adult entry is $3.80 and family pass is $10.00. The cost for 40 children above 4 years is $110.00. Spectators and children below 4 year are free. Risk Assessment: No significant risks have been identified. Community & Strategic Objectives:

Outcome 5.4 Long-term financial viability.



Implement long term financial planning.

Comment: According to the Aquatic Centre Manager a similar Christmas party event was held last year and fees were not requested to be waived. Approximately 12 children attended and were catered for at the cost of the Department for Child Protection & Family Support. This request identifies the offsetting of entry fees for the purchase of other items for the children towards the event. Council may wish to consider carefully whether waiving the entry fees for this event sets a desirable precedent for waiving fees for other parties held at the Aquatic Centre or similar venues. OFFICER’S RECOMMENDATION That Council decline the request made by Department for Child Protection and Family Support for the wavier of the Aquatic Centre entrance fees for the Christmas Party booked on the basis that it sets an undesirable precedent to waiving of fees for other government agencies, notwithstanding this request is well intended.

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Department for Child Protection And Family Support

Form 230

07/09

SCHEDULE 8.3.6 25 October 2016 Mark Chadwick Carnarvon Shire PO Box 459 Carnarvon Dear Mr Chadwick, My name is Alisa Isopo and I work for the Department for Child Protection & Family Support Carnarvon Office. We will be running a Christmas Party at the Aquatic Pool for children who are in the care of the Department on 25th November 2016 between 3pm and 4.30pm. We are looking at catering for 40 children and their Foster Carer’s. I am writing to ask whether the Carnarvon Shire would kindly waiver the fee for the children attending the event who wish to swim. I can be contacted by email or phone: 9941 7222, if I am unavailable please ask for Rosie Deluz or Team Leader Esme Ehlers. Thank you so much for your time and I look forward to hearing from you. Warm regards

Alisa Isopo

Senior Child Protection Parent Support Worker Department for Child Protection & Family Support Shop 6 Robinson St, Carnarvon or P.O. Box 19 Carnarvon 6701 [email protected] 9941 7222 | 99411905

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mailto:[email protected]

8.3.7 REALLOCATION OF CLGF GRANT FUNDING – CARNARVON AQUATIC CENTRE

File No: 4A0127.03 Date of Meeting: 22 November 2016 Location/Address: N/A Name of Applicant: N/A Name of Owner: N/A Author/s: Mark Chadwick, Executive Manager Development Services Declaration of Interest: Nil Voting Requirements: Officers Recommendation 1 – Simple Majority Officers Recommendation 2 - Absolute majority Previous Report: 25 May 2016

Summary: This item relates to the reallocation of a portion of the Country Local Government Fund (CLGF) funding presently allocated in this year’s municipal budget to refurbishment of the Carnarvon Aquatic Centre. It is proposed Council: Reallocate the CLGF funding component for the Relocation of Water Park and Water Bowl Bulkhead to be used for the work required to complete the decking and surrounds and also to provide hard shade structures at the Carnarvon Aquatic Centre. Description of Proposal: To date a POR for the amount for the decking and surrounds has been made for the budgeted amount of $41,000 which is sufficient for only 50% of the required concreting works. Reallocating the funding for the Water Park and Bulkhead Water Bowl will enable the completion of all the works required to the deteriorated decking and surrounds as well as install much needed shade at the shallow end of the pool. This will benefit all users of the swimming and toddler pools. Background: At the ordinary meeting of Council on 24 May 2016 Council resolved as follows; “COUNCIL RESOLUTION Cr Garrett/Cr M March That Council, in consideration of Alternative Recommendation 1 above, and pursuant to Regulation 33A of the Local Government (Financial Management) Regulations, approve a budget variation by reallocating $400,000 of the Country Local Government Fund (CLGF) allocation from COA 3154/Job 3155 to:

COA 3272 - Upgrade Swimming Pool Land and Buildings - $200,000.

A new line item in the coming 2016/17 budget – Installation of Photovoltaic Systems to Shire Buildings - $200,000.

That an allocation of $25,000 for the Butchers Street Playgroup Building be itemised for inclusion in the 2016/2017 Budget deliberations.

CARRIED BY ABSOLUTE MAJORITY F7/A1 Cr E Smith voted against the motion (Note to Minute – The Council acknowledged the need for priority works to be performed at the Butchers Street Playgroup Building and added an addition reference to the motion for funding to be considered as part of the 2016/17 budget deliberations.) “

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Consultation: On 30 August 2016 the Shire received an engineer’s paving upgrade report it requested for the Carnarvon Aquatic Centre. The total costs including to replace, repair and paint the pool decking paving amounted to an estimated $56,440. Quotes received from contractors came to $41,000 for only 50% (600m2) of the concrete replacement work which is within the existing budget, however the remaining repair and painting is outside the current budget allocation. The engineer’s estimate for completing the concrete repair and painting is approximately $30,000. A quote has been received on 9 November 2016 indicating the work can be done within the funding available. The Shire has also considered the need for additional shade between the toddler and main pool for competitions and for the carers watching their children using the toddler’s pool. Estimates for a 20 metre long shade structure is $30,000. Therefore it is considered that at least $60,000 is needed to complete the decking and shade structures as proposed in the engineers report. Consultation has occurred between the Executive Manager of Development Services and Executive Manager Infrastructure Services supporting the officer’s recommendation. Statutory Environment: CLGF Financial Assistance Agreement (FAA) The transfer of funds can only be made through a variation to the FAA, as approved by the Department of Regional Development. In this context the funding cannot be used for infrastructure and maintenance works, only the upgrade of capital items that benefit the community. Local Government Act, 1995 For this financial year (2016/17 budget) an amendment will need to be made pursuant to Regulation 33A of the Local Government (Financial Management) Regulations by a vote of absolute majority. Relevant Plans and Policy: Nil. Financial Implications: The proposed reallocation will result in a change to the budget as follows;

COA COA Description Current Budget Current Budget Current Budget

132940 INFRASTRUCTRE ASSETS - AQUATIC CENTRE 25,000.00 (25,000.00) 0.00

131820 SWIMMING POOL MAINTENANCE - SPECIFIED MAINTENANCE

179,589.00 (35,000.00) 144,589.00

132640 LAND & BUILDINGS SWIM POOL 92,500.00 60,000.00 152,500.00

BUDGET VARIATIONS TOTAL 0.00

Risk Assessment: If Council were not to proceed with completing the deck and surrounds there is a risk that it would miss an opportunity to complete the full works required and also to reduce risks associated with the reported safety hazards of the existing decking as well as the need for additional shade at the pool for the benefit of all users.

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Strategic Implications:

Outcome 3.4 Improved passive and active leisure and recreation facilities.

3.4.4 Implement the Shire Recreation Plan to upgrade public facilities and open spaces to optimise use.

3.4.6 Progress the development of the Aquatic Facility as a multipurpose sports hub.

Voting Requirements Officers Recommendation 1 – Simple Majority Officers Recommendation 2 - Absolute majority Comment Since Councils decision to relocate the water park it has been identified that the costs of doing the decking and surrounds has been under estimated and the provision of additional shade within the decking area overlooked. It is therefore proposed that CLGF funding be prioritised towards completing the works required for the decking and surrounds and install hard shade structures, as recommended in Cancer Council Guidelines. In addition, the Water Park is unlikely to be able to be relocated at the budgeted amount and will also require new design and approvals from the Department of Health to be able to be incorporated within the Aquatic Centre premises. It is therefore considered not feasible to proceed with the relocation of the Water Park at this time. The water park may continue to be effectively used where it is currently located, but will require ongoing maintenance including installing new pumps which have been ordered within the existing maintenance budget. The balance of funds may be allocated towards providing upgrades to existing infrastructure at the existing Baxter Water Park and the design of a new fit for purpose Water Park at the Aquatic Centre in the future. OFFICER’S E RECOMMENDATION 1 That Council: Endorse the following works utilising the allocation from Country Local Government Fund (CLGF) presently allocated to Relocate Water Park:

a) Complete the full refurbishment of pool deck and surrounds, and

b) Install shade to Cancer Council Guidelines within the decking surrounds.

OFFICER’S RECOMMENDATION 2 That Council, pursuant to Regulation 33A of the Local Government (Financial Management) Regulations, approve a budget variation by;

a) Reallocate $25,000 balance remaining of the Country Local Government Fund (CLGF) allocation from COA 132940 Infrastructure Assets – Aquatic Centre to COA 132640 Land & Buildings Swim Pool.

b) Reallocate $35,000 balance remaining of the Country Local Government Fund (CLGF) allocation from COA 131820 Swimming Pool Maintenance – Specified Maintenance to COA 132640 Land & Buildings Swim Pool.

(Absolute majority required)

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