Agenda Ordinary Meeting June 2011 - Shire of Coorow

Agenda for Ordinary Meeting to be held Wednesday 15 June 2011

Agenda

Ordinary Meeting

June 2011

Notice of an Ordinary Council Meeting

The next Ordinary Meeting of the Shire of Coorow will be held on Wednesday 15 June 2011,

held at the Leeman Administration Centre from 3pm.

Mark J Hook

Chief Executive Officer


DISCLAIMER

No responsibility whatsoever is implied or accepted by Shire of Coorow for any act,

omission or statement or intimation occurring during Council/Committee meetings or

during formal/informal conversations with Staff. Shire of Coorow disclaims any liability

for any loss whatsoever and howsoever caused arising out of reliance by any person

or legal entity on any such act, omission or statement or intimation occurring during

Council/Committee meetings or discussions. Any person or legal entity who acts or

fails to act in reliance upon any statement does so at that person's or legal entity's

own risk.

In particular and without derogating in any way from the broad disclaimer above, in

any discussion regarding any planning application or application for a licence, any

statement or limitation of approval made by a member or officer of Shire of Coorow

during the course of any meeting is not intended to be and is not taken as notice of

approval from Shire of Coorow. The Shire of Coorow warns that anyone who has an

application lodged with Shire of Coorow must obtain and only should rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions

attaching to the decision made by the Shire of Coorow in respect of the application.

Signed on behalf of Council

Mark J Hook Chief Executive Officer


SHIRE OF COOROW QUESTIONS FROM THE PUBLIC

Any member of the public wishing to participate in Public Question Time during Council or Committee meetings is welcome to do so, however, Council requires your name, address and written questions to be provided to the meeting secretary.

NAME: ________________________ SIGNATURE: __________________________ ADDRESS:______________________________________________________ TELPHONE: ___________________ MEETING/DATE:_______________________ NAME OF ORGANISATION REPRESENTING (if applicable):

QUESTION:

Please see notes on Public Question Time overleaf…


SHIRE OF COOROW QUESTIONS FROM THE PUBLIC

The Shire of Coorow welcomes community participation during public question time. The following is a summary of procedure and a guide to completion of the required form.

a. The person asking the question is to give their name and address prior to asking the question.

b. Questions are to be directed through the chair, with the Presiding Member having the discretion of accepting or rejecting a question and the right to nominate a Councillor or Officer to answer.

c. In order to provide an opportunity for the greatest portion of the gallery to take advantage of question time, questions are to be as succinct as possible. Any preamble to questions should therefore be minimal and no debating of the issue between the Gallery, Councillors or Officers is permissible.

d. Where the Presiding Member rules that a member of the public is making a statement during public question time, then no answer is required to be given or recorded in response.

e. Questions which are considered inappropriate; offensive or otherwise not in good faith; duplicates or variations of earlier questions; relating to the personal affairs or actions of Council members or employees; will be refused by the Presiding Member as ‘out of order’ and will not be recorded in the minutes.

f. Where a member of the public submitting a question is not physically present at the meeting, those questions will be treated as an item of correspondence and will be answered in the normal course of business (and not be recorded in the minutes).

g. Questions from members of the public that do not comply with the Rules of Question Time or do not abide by a ruling from the Presiding Member, or where the member of the public behaves in a manner in which they are disrespectful of the Presiding Member or Council, or refuse to abide by any reasonable direction from the Presiding Member, will be ruled ‘out of order’ and the question will not be recorded in the minutes.

h. Answers to questions provided in good faith, however, unless reasonable prior written notice of the question is given, answers should not be relied upon as being totally comprehensive.

i. Where a question (compliant to these rules) is raised and is unable to be answered at the meeting, the question shall be ‘taken on notice’ with an answer being given at the next appropriate Council Meeting.

j. Public Question Time is set for a maximum period of 15 minutes, and will terminate earlier should no questions be forthcoming.

k. To enable all members of the public a fair and equitable opportunity to participate in Public Question Time, each person shall be provided a maximum two minutes time limit in the first instance, in which to ask a maximum of two questions (whether these are submitted ‘in writing’ or ‘from the floor’). A question may include a request for the tabling of documents where these are relevant to an issue before Council.

l. Questions to be asked at the meeting will be registered, and the priority for asking questions shall be firstly ‘questions on which written notice has been given prior to the meeting’ (that is, prior to 12 noon on the day immediately preceding the meeting) and secondly, ‘questions from the floor’.

m. Should there be time remaining on the initial period for Public Question Time (i.e. 15 minutes) after all members of the public have posed their initial allotment of two questions, the Presiding Member will then allow members of the public to sequentially (in accordance with the register) ask a further two questions (with a two minute time limit) until the initial period for Public Question Time has expired.

n. Any extension to the initial period for Public Question Time is to be limited to a period that will allow sufficient time for any remaining members of the public to ask their initial allotment of two questions.


Agenda

1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: .............................................. 6

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE/DECLARATION OF

INTEREST: ................................................................................................................................................ 6

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: .................................... 6

4. PUBLIC QUESTION TIME: .................................................................................................................... 6

5. APPLICATIONS FOR LEAVE OF ABSENCE: .................................................................................... 6

6. PETITIONS/DEPUTATIONS/PRESENTATIONS: .............................................................................. 6

7. CONFIRMATION OF MINUTES: .......................................................................................................... 6 7.1 ORDINARY MEETING HELD WEDNESDAY 18 MAY 2011 AT THE COOROW DISTRICT HALL ... 6

8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: ......................... 7

9. MATTERS FOR WHICH MEETING MAY BE CLOSED:.................................................................. 7

10. REPORTS: .................................................................................................................................................. 8

10.1 CHIEF EXECUTIVE OFFICER: ............................................................................................................ 8 10.1.1 24 HOUR REFUELLING SITE COOROW ................................................................................................. 8 10.1.2 OPULENCE IN THE OUTBACK SPONSORSHIP ................................................................................... 12 10.1.3 COOROW – CARNAMAH BOUNDARY ADJUSTMENT ..................................................................... 25 10.1.4 TENTH ANNIVERSARY UNITED NATIONS INTERNATIONAL YEAR OF VOLUNTEERS ........... 41 10.1.5 PROVISION OF HUMAN RESOURCE SERVICES TO THE SHIRE OF COOROW ............................ 43

10.2 MANAGER REGULATORY SERVICES: ........................................................................................... 48 10.2.1 STAFF HOUSING ...................................................................................................................................... 48

10.3 PRINCIPAL WORKS SUPERVISOR: ................................................................................................. 63 10.3.1 NIL REPORT.............................................................................................................................................. 63

10.4 DEPUTY CHIEF EXECUTIVE OFFICER: ............................................................................................ 64 10.4.1 ACCOUNTS FOR PAYMENT ................................................................................................................... 64 10.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – MAY 2011 ................................................... 70 10.4.3 SHIRE OF COOROW – SERVER BACKUP TAPE SYSTEMS- OUT OF BUDGET EXPENDITURE .. 72

11. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................ 75

12. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: ............ 75

13. MATTERS BEHIND CLOSED DOORS: .............................................................................................. 75

14. DATE OF NEXT MEETING: ................................................................................................................. 75 14.1 ORDINARY MEETING OF COUNCIL .................................................................................................... 75

15. CLOSURE: ............................................................................................................................................... 75


1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: The President Cr Moira Girando, welcomed those present and opened the Meeting at

pm

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF

ABSENCE/DECLARATION OF INTEREST:

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE:

4. PUBLIC QUESTION TIME:

5. APPLICATIONS FOR LEAVE OF ABSENCE:

The following Councillors requests Leave of Absence from Council meetings and duties:

COUNCILLOR FROM TO

RESOLUTION: 2011/

Moved: Cr Seconded: Cr

CARRIED /

Simple Majority

6. PETITIONS/DEPUTATIONS/PRESENTATIONS:

7. CONFIRMATION OF MINUTES:

7.1 ORDINARY MEETING HELD WEDNESDAY 18 MAY 2011 AT THE COOROW DISTRICT HALL

COMMENT:

Nil

OFFICER RECOMMENDATION:

That the Minutes of the Ordinary Meeting held on Wednesday 18 May 2011 be confirmed as

a true and correct record.

RESOLUTION: 2011/068


CARRIED /

Simple Majority

AUTHOR Mark Hook

DISCLOSURE OF INTEREST Nil

DATE OF REPORT 20 May 2011


8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION:

At any meeting of Council the person presiding may announce or raise any matter of interest

or relevance to the business of Council or propose a change to the order of business.

Members may move that a change in order of business proposed by the person presiding not be

accepted and if carried the change does not take

9. MATTERS FOR WHICH MEETING MAY BE CLOSED:

For the convenience of members of the public Council may identify, by decision, early in the

meeting any matter on the agenda to be discussed behind closed doors and that matter is to be

deferred for consideration as the last item of the meeting.

Items for which the meeting will be closed include:

Nil


10. REPORTS:

10.1 CHIEF EXECUTIVE OFFICER:

10.1.1 24 HOUR REFUELLING SITE COOROW

AUTHOR Mark Hook


DATE OF REPORT 7 June 2011

ATTACHMENT Nil

FILE ADM 0495

SUMMARY:

Council is being requested to place $45,000 in the 2011/12 Budget Estimates for the

provision of a 24 hour fuel outlet on the West Rail Land at Coorow.

BACKGROUND:

Council has discussed the provision of a twenty four hour fuel depot at Coorow since the

Coorow Road House has stopped serving fuel.

The following item was discussed at the May Forum Session

CEO has received the following letter from Ian Burrows (Geraldton Fuel) As discussed Geraldton Fuel is keen to work with the Shire of Coorow to develop a quality 24 hour refuelling site for the Coorow town site to cater for both locals and passing traffic. Geraldton Fuel Offer Geraldton Fuel is able to supply equipment that can be moved at a later date if required. We also suggest that the Shire of Coorow organize and supply those services that will stay with the property such as power, water, earth works, communications etc. I have tried to keep the costs to a minimum by using existing equipment where possible. Geraldton Fuel will supply and install the following: 1 x Dual High / Low flow diesel bowser 1 x Dual ULP bowser 1 x Caltex Ezyserve (Outdoor Payment Terminal) 1 x 55,000 L above ground self bunded tank 1 x 20,000 L double skinned below ground tank Geraldton Fuel would supply the below ground petrol tank to the Shire at a proposed cost of $5,000 + GST. Geraldton Fuel will provide an invoice to the Shire.


Coorow Shire to organise and supply: Power Power needs to be supplied to site, if possible from power lines

at northern end of block. Communications - Need 2 x phone lines at site. One line for EFTPOS

communication to banks, one phone line to allow dial in to system.

Earthworks - Dig hole and trench for underground petrol tank to be installed

and associated pipe work. Water - If possible from nearest water supply or rain water. Lease Geraldton Fuel would then enter into a lease or sub-lease for the required portion of land at a rate that would provide a return to the Shire for the costs involved in providing the above services e.g. power, comms etc. Note: Before we proceed we need to know if the landowner (PTA) is willing to sell the land or provide a lease to the Shire and at what cost. This will allow us to estimate a rental cost for Geraldton Fuel to lease the site. Geraldton Fuel would require a 10 + 5 year lease if possible. Fuel Pricing We can offer the Shire a rebate of 7.0 cpl off the bowser price for all products. Site Operation

Shire to provide a list of vehicles and the corresponding cards required.

Geraldton Fuel would provide the Shire with white cards which will access the Coorow facility only (Star Cards can also be provided for Shire vehicles requiring fuel outside of Coorow).

White cards will allow company vehicles to access petrol and diesel as required. All transactions will show on the end of month statement.

Cards to be PIN protected.

A receipt can be printed out from the Ezyserve if requested.

Cards can be cancelled and other details changed as required by the Shire. If possible could the Shire please organise the dipping of the fuel tanks on Monday, Wednesday and Fridays and fax or e-mail the dips to our office on 9920 8080 [email protected]

mailto:[email protected]


COMMENT:

Further discussions have been held with Geraldton Fuel and they are willing to look at the

overall fuel price to meet Councils current purchase price rather than the 7cemts per litre off

bowser price.

The Chief Executive Officer is still trying to contact West Rail to see if the site is available for

lease. Any lease payment will be paid by Geraldton Fuel under the agreement. Geraldton Fuel

will also pay a small lease to Council to allow Council to realise its investment in the twenty

four hour fuel depot over a number of years.

It appears the cost to the Shire of Coorow will only be the cost of the 10x15 concrete pads and

the cost of services such as power, water, phone line etc. The existing site has power water and

phone line which were used for the old railway station building. So there should be no issues

with having the services moved.

There is still more work to be done on the overall lease arrangements with the Geraldton Fuel

Company but Council will be making a decision whether Council proceeds or not once the

agreement is fully made out. Council does however need to allow for an amount in the 2011/12

Budget Estimates for this project.

The Chief Executive officer has also written to the current owner of the Coorow Road house to

see if it is available for sale to see if this may a way of solving the issue of no fuel in Coorow

and lease the fuel out to Geraldton Fuel as the same as the West Rail Site.

The cost for the Concrete Pad $30,000 Water would be $2,000 Phone line $5,000 Power

$5,000 Total $42,000.

There would be benefits for the Shire of Coorow if Geraldton Fuel were to install a twenty four

hour fuel depot at Coorow as all the Shire vehicles would then have a dedicated fuel card and

this alleviates any pilfering of fuel as they must use a card to get fuel. It would also mean that

the shire would not have to have any fuel in its depot which means lees requirements under the

Departments for Minerals for fuel storage.

STATUTORY ENVIRONMENT:

Local Government Act 1995

STRATEGIC IMPLICATIONS:

Fits within the following Strategic Plan Goals.

GOAL 1 - LEADERSHIP Achieve positive community outcomes within a financially responsible framework through a process of innovation, consultation and decisive leadership. GOAL 2 - SERVICES Ensure the community has access to quality facilities and services to allow a safe and vibrant lifestyle.

GOAL 3 - INFRASTRUCTURE Introduce, maintain and upgrade assets and infrastructure which meet community needs through a timely and cost effective process.


GOAL 4 - ECONOMY Support and promote a resilient local economy.

POLICY IMPLICATIONS:

Nil

FINANCIAL IMPLICATIONS:

Total cost to Council for the infrastructure would be in the vicinity of $42,000 the cost to

Council in the guaranteed fuel price allowing for fluctuations may be as per the following.

Current fuel purchase per year 150,000 currently Geraldton Fuel is 1 to 2 cents per litre higher

than other suppliers so this could cost council around an extra $3,000 in fuel costs each year.

VOTING REQUIREMENT:

Simple Majority


That Council place an amount of $45,000 in the 2011/12 budget estimates for the provision of

a 24 hour fuel outlet on the area of land in Coorow known as the West Rail Reserve site.

RESOLUTION: 2011/


CARRIED /

Simple Majority


10.1.2 OPULENCE IN THE OUTBACK SPONSORSHIP

AUTHOR Mark Hook



ATTACHMENT 10.1.2

FILE ADM0051

SUMMARY:

Council is being requested to contribute to the function being advertised as “Opulence in

the Outback” by the way of sponsorship either Monetary or in kind

BACKGROUND:

Council has received the following letter from the Head Co-Ordinator of “Opulence in the

Outback” Kylie Tremlett.


COMMENT:

The levels of sponsorship to the Opulence in the Outback are as follows.

1. Naming Rights Sponsor $30,000 ex gst

2. Diamond Sponsorship $10,000 ex gst

3. Tanzanite Sponsorship $ 5,000 ex gst

4. Ruby Sponsorship $ 2,500 ex gst

5. Emerald Sponsorship $ 1,000 ex gst

6. Sapphire Sponsorship $ 500 ex gst

Full details of the sponsorship details are in the Opulence in the Outback – Sponsorship

Prospectus attached as attachment 10.1.2.1.

This is the year of the farmer and the monies made will be going to the RFDS (Western

Operations) and the North Midlands Sub-branch of the St John Ambulance Association

Council could support the event by way of becoming a sapphire sponsor for $500.

Council used to allocate $500 in the annual budget as donation towards the North Midlands

Sub-branch of the St John Ambulance Association but removed it from the budget as it was not

called upon each year. This may be a way of supporting the North Midlands Sub-branch of the

St John Ambulance Association and the Royal Flying doctor Service.

For the $500 Sapphire Sponsorship Council will receive the following.

1. Acknowledgement on the night

2. Business name in Auction/Betting booklet

3. Link to your business on the Opulence in the Outback Web Site

4. Thank you certificate awarded after the event.



Nil


Nil


Nil


Nil

VOTING REQUIREMENT:

Simple Majority


1. That Council advise the Opulence in the Outback Head Co-Ordinator that Council is

willing to sponsor the Opulence in the Outback as a sapphire sponsor for $500

2. That Council place $500 in the Donations account in the 2011/12 Budget estimates for

Sapphire Sponsorship for the opulence in the Outback event being held on Saturday

17th

March 2012

RESOLUTION: 2011/


CARRIED /

Simple Majority


ATTACHMENT 10.1.2.1


10.1.3 COOROW – CARNAMAH BOUNDARY ADJUSTMENT

AUTHOR Mark Hook



ATTACHMENT 10.1.3.1

FILE ADM0056

SUMMARY:

The Shire of Coorow is being requested to adjust the Northern Boundary with the Shire

of Carnamah.

BACKGROUND:

The Shire of Coorow since the announcement by the Minister for Local Government spent a

considerable amount of time on the possible amalgamation with the Shire of Carnamah and

other adjoining Councils.

The Shire of Carnamah advised the Sire of Coorow after its Ordinary Meeting on the 20th

October 2010 that it did not wish to proceed with an Amalgamation with the Shire of

Coorow.

COMMENT:

With Council receiving the advice from the Shire of Carnamah that it does not wish to

amalgamate the Shire of Coorow, Coorow must now look at an adjustment of its Northern

Boundary with the Shire of Carnamah.

This option is the only one available now to the Shire of Coorow due to the State

Government unwillingness to force any amalgamations.

The Chief Executive Office placed the following options for Councils discussion at the May

2011 Council Forum Session.


OPTION ONE

From the existing Coorow Shire boundary at Grover Road following the Reserve Boundary

to the coast. This area includes no rateable land or squatter leases and does not include Lake

Indoon. It would be approximately five kilometres north of the Coorow boundary at Illyarrie

Street


OPTION TWO From the existing Shire Coorow Boundary where it joins the Stock Route Road North along

the Stock Route Road to the Shire of Irwin Boundary. Includes no rateable land but would

include 14 squatter leases along the coast and does not include Lake Indoon. The CEO has

been advised that 4 of these will be demolished prior to June 2011 and another 5 have not yet

paid their lease fees for 2011.


OPTION THREE This includes the whole section of the Carnamah Shire West of the Brand Highway.

Including 10 parcels of rateable land, 14 squatter leases along the coast also includes

Lake Indoon. The CEO has been advised that 4 of these will be demolished prior to June

2011 and another 5 have not yet paid their lease fees for 2011.


OPTION FOUR

From the Western Three Springs Boundary East along the Irwin Boundary and South

from the Three Springs Boundary along Brand Highway until it meet the first section of

Rateable land and then West following the existing Lot and Reserve Boundaries to the

Southern Coorow Boundary and the West to the Coast along existing Coorow Boundary.

This will include no rateable land but would include 14 squatter leases along the coast

does not include Lake Indoon. The CEO has been advised that 4 of these will be

demolished prior to June 2011 and another 5 have not yet paid their lease fees for 2011.


Council at this forum gave direction to the Chief Executive officer to prepare a

submission to the Western Australian Local Government Advisory Board.

Attached as Attachment 10.1.3.1 is the Report undertaken by the Chief executive

officer to be forwarded to the Local Advisory Board based on Option Two.

OPTION TWO

From the existing Shire Coorow Boundary where it joins the Stock Route Road North

along the Stock Route Road to the Shire of Irwin Boundary. Includes no rateable land but

would include 14 squatter leases along the coast and does not include Lake Indoon. The

CEO has been advised that 4 of these will be demolished prior to June 2011 and another

5 have not yet paid their lease fees for 2011.

Boundary Adjustments



Division 8 — Local Government Advisory Board

2.45. Functions of Advisory Board

(1) The functions of the Advisory Board include —

(a) considering and, if required by this Act, inquiring into any proposal

made to it under this Act that an order be made to do any or all of the

matters in section 2.1, 2.2, 2.3, 2.18(1) or 2.18(3);

(b) making recommendations to the Minister on those proposals;

(c) carrying out any other inquiries the Minister may direct; and

(d) considering whether as a consequence of any recommendation the Board

proposes to make to the Minister, the making of an order to do any or

any other of the matters in section 2.1, 2.2, 2.3, 2.18(1) or 2.18(3) in

respect of a relevant district is or may be necessary.

(2) In subsection (1)(d) —

relevant district means a district to which the proposed recommendation relates

or an adjoining district.

(3) If the Advisory Board considers that the making of an order referred to in

subsection (1)(d) is or may be necessary, the Board is to consider or inquire into

the making of any such order as if it had received a proposal that such an order be

made.



The Boundary adjustment should have no implications to Councils Strategic Plans.


Nil


Unknown at this stage but there should not be any major impacts to Councils finances.

VOTING REQUIREMENT:

Simple Majority


That the Shire of Coorow forward the shire of Coorow Boundary adjustment proposal

with the Shire of Carnamah to the Local Government Advisory Board.

RESOLUTION: 2011/


CARRIED /

Simple Majority


SHIRE OF COOROW

BOUNDARY ADJUSTMENT PROPOSAL WITH

SHIRE OF CARNAMAH

JUNE 2011

ATTACHMENT 10.1.3.1


TABLE OF CONTENTS

BRIEF HISTORY ........................................................................................ 34

THE SHIRE TODAY .................................................................................. 34

STRUCTURAL REFORM .......................................................................... 36

REASON FOR BOUNDARY ADJUSTMENT .......................................... 37

PROPOSED BOUNDARY ADJUSTMENT .............................................. 39

FINANCIAL IMPLICATIONS ................................................................... 39

STATISTICS ............................................................................................... 40


BRIEF HISTORY

The Shire of Coorow is a Local Government Area located in the Mid- West region of

Western Australia, about 290 kilometres north of Perth, and 130 kilometres south of the City

of Geraldton Greenough.

Historically, this area was under the management of the Carnamah Road District but on the

19th

April 1962, after a request from the Coorow community the Shire of Coorow was

created. The newly created Shire covered an area of 4,194 square kilometres and had the

following localities within its boundaries.

Coorow

Green Head

Gunyidi

Leeman

Marchagee

Waddy Forest

Warradarge

When the Shire of Coorow was created the Carnamah Road Board District lost three-fifths of

its area. [2]

In the 1860's the first settlers arrived in Coorow. In 1962 Coorow became a Shire with its

western boundary at the coast. Green Head was first gazetted on 7th January 1966.

In 1969, the first freehold lots in the Green Head Town site were auctioned at the Coorow

Shire Hall. The township of Snag Island was gazetted in 1962 and the name Leeman was

formally issued in 1971.

The town site of Coorow was gazetted in 1893 and the name 'Coorow' was first used by

Surveyor John Forrest. No one knows for certain what the word 'Coorow' means but the

popular versions are either a corruption of the Aboriginal word 'curro' used to describe a

portulaca (a local plant with pink flowers) or a word meaning ‘place of many mists’.

THE SHIRE TODAY

The current Shire of Coorow consists of the three townships of Green Head, Leeman and

Coorow and enjoys high levels of community participation. The Shire has effectively

managed its natural resources, has an efficient and effective statutory approvals process and

boasts strong elected representative and organisational inclusiveness.


Population statistics for the Shire of Coorow

Population Year Population [1]

1966 808

1971 912

1976 1,136

1981 1,253

1986 1,393

1991 1,526

1996 1,389

2001 1,338

2006 1,199

The Shire of Coorow is experiencing significant change as the makeup of its community’s

shifts. One of these is the phenomenon known as the “sea change” experience. This has seen

the emergence of the towns of Leeman and Green Head grow as significant new population

centres. To allow for the continuation of the planned expansion of the Coastal strip from

Green Head to Dongara to cater for the “sea change “ Phenomenon the Shire of Coorow

needs to be able to expand the Leeman town site north.

Coorow is approximately 270 kilometres north of Perth along the Midlands Road. Coorow is

a farming community which is home to about 250 people. Coorow is well known for its

Wildflower Season, between mid-winter and early summer.

Leeman is approximately 300 kilometres from Perth along Indian Ocean Drive. Leeman is

well known for its Cray fishing and deep sea fishing and mineral sand mining.

Green Head is approximately 285 kilometres from Perth along Indian Ocean Drive, 15

kilometres south of Leeman. Green Head is a well-known coastal town holiday destination.

Leeman and Green Head offer pristine beaches and a relaxed holiday atmosphere to travellers

and locals alike.

General

Towns: Coorow, Leeman and Green Head

Population: 1200

Number of Electors: 1161

Number of Dwellings: 871

Total Rates Levied: $2,193,134

Total Revenue: $5,979,260

Number of Employees: 27

Significant Local Events:

Leeman Extravaganza, Snag Island Gala Day, Australia Day Functions and Anzac Day

services.


Recreation Facilities

Maley Park Function Centre, Coorow Swimming Pool, Leeman Sporting and Country Club,

Leeman Foreshore BBQ area, Leeman and Green Head Jetties, Leeman and Green Head Boat

Ramps, Green Head Golf Club, Coorow Golf Club, Coorow Tennis Club.

Elected Members

The Shire of Coorow is a corporate body consisting of eight elected Councillors. The Council

members elect the Shire President and Deputy Shire President every two years.

Shire of Coorow Mission Statement

To work with all stakeholders to achieve development which attracts and retains people and

businesses within our community through sustainable management combined with innovative

leadership.

STRUCTURAL REFORM

The need for reform is highlighted in the 2006 Western Australian Local Government

Advisory Board report into Local Government Structural Reform. The 2008 Western

Australian Local Government Association (WALGA) Systemic Sustainability Study also

states that business as usual is not an option. The desired outcome of structural reform should

be a strong sustainable local government.

There are a number of benefits that may be achieved through a structural reform process:

Increased capacity for local government to better plan, manage and deliver services to

their communities, with a focus on social, environmental and economic sustainability;

Increased capacity for local government to have adequate financial and asset

management plans in place;

Enhanced efficiency in the processing of planning, building and other license

applications made by business and the community;

Greater ability to attract and retain staff, including the provision of further career

development opportunities;

Greater competition for positions on council, and in conjunction with other reforms,

potential for enhanced governance capacity; and

Larger local governments with greater capacity to partner with State and Federal

Government, and the private sector, to further improve services to communities.

In February 2009, the Minister for Local Government, Hon John Castrilli MLA, announced a

strategy to progress reform and improve sustainability in the Local Government Sector.

Western Australian Local Government Authorities were given until August 2009 to make an

“informed decision on voluntary amalgamation”. The Minister released a set of Structural

Reform Guidelines [3] to assist local governments in responding to the request for voluntary

amalgamations. The guidelines included a recommended decision making process along with

key criteria to be considered by local governments in developing a Reform Submission.

The Shire of Coorow undertook a series of Community Consultation forums which were

facilitated by WALGA with the aim of seeking community input into the effect of and

options for voluntary amalgamation. With this information and after a series of formal and


informal discussions with neighbouring and regional groupings of local government’s it was

assessed that the first preference would be an amalgamation of the Shires of Carnamah,

Coorow, Mingenew, Three Springs and Irwin due to geography and communities of interest.

The Shire’s of Three Springs, Mingenew and Irwin withdrew from this proposal so it was left

for the Shire of Coorow and Carnamah to amalgamate.

The Shires of Coorow and Carnamah commenced a working group with representatives from

each council and executive staff members to prepare a report for each of their respective

Councils on the financial viability of the newly created shire.

A report was commissioned and undertaken by Domonic Carbone and Darren Long and was

presented to the respective Councils. The Shire of Coorow resolved to follow the report and

recommended an amalgamation with the shire of Carnamah. The Shire of Carnamah however

resolved not to progress any amalgamation.

The Shire’s of Coorow and Carnamah continue to participate in ongoing resource sharing and

strongly identify with each other.

The Shire of Coorow still view’s some manner of structural reform, via amalgamation, as

inevitable to ensure social and financial sustainability for the Shire of Coorow.

The view of the Shire of Coorow is that that any amalgamation may be a combination of their

neighbouring Councils such as the Shires of Irwin, Three Springs, Dandaragan and Moora.

REASON FOR BOUNDARY ADJUSTMENT

With the withdrawal of the Shire of Carnamah from the reform process the Shire of Coorow

finds it necessary to look at the adjustment of its boundary with the Shire of Carnamah.

The Leeman Town sites Northern boundaries are the Shire of Carnamah and Coorow

Southern and Northern boundaries and are shown in the following map.

Carnamah / Coorow Boundary

Shire of Carnamah

Shire of Coorow


The Shire of Coorow continually experiences problems with the major utility providers as

they will not undertake any capital works that crosses shire boundaries. The Western

Australian planning Commission and the Local Government Department frown on

developments that create a donut style situation as would be the case between the Shires of

Carnamah and Coorow if the Leeman town site was to develop to the north. The current

status quo renders the section North of Leeman as undevelopable land.

This situation was also highlighted in the Carnamah Coorow Coastal Planning Strategy study

undertaken several years ago.

Council experiences problems with controlling the area north of the Leeman Town site

boundary due to it not being under the care control and management of the Shire of Coorow

and the issue of, illegal camping, the dumping of rubbish and the fire hazard reduction issues

become unenforceable by the shire of Coorow.

The extension of the Shire of Coorow Northern Boundary will allow for the possible future

development of the Coolimba and Illawong Town sites into tourism areas with limited

residential development [4] as outlined in the Coorow Carnamah Coastal Management

Strategy.

The Western Australian Planning Commission’s Central Coast Regional Strategy (1996)

identifies a hierarchy of town sites and development nodes, with Coolimba, Gum Tree Bay

and Illawong being identified as potential Recreation and Tourist Nodes. It has been agreed

that Leeman will continue to be the Major Local Centre for the area, and that all major

facilities and amenities should be based in Leeman to service the coastal settlements of both

Carnamah and Coorow. The Immediate growth options to mainstream urban development

should be based on the expansion of either or both of these settlements given the established

infrastructure. Further more detailed analysis will need to be carried out to select the most

appropriate direction for new development.


PROPOSED BOUNDARY ADJUSTMENT

The Shire of Coorow’s proposal is to adjust the Shire of Coorow and Carnamah boundaries as

per the following description and map [figure 1].

From the existing Shire Coorow Northern Boundary where it joins Stock Route Road western

boundary head directly north following the western boundary of the Stock Route Road to

where it joins the Shire of Irwin Southern Boundary with the Shire of Carnamah.

Figure 1

This option includes no rateable land but includes 14 squatter leases along the coast. This area

also does not take away Lake Indoon from the Shire of Carnamah.

FINANCIAL IMPLICATIONS

There would be minor financial implications to the Shire of Carnamah as there is no rateable

area of land in the proposed boundary changes and the only loss of revenue would be from the

existing 14 Squatters Leases on the Coastal strip.

The Shire of Carnamah has advised that of these 14 leases four will be demolished this

financial year 2011/12 and five are yet to pay their annual lease payments for 2011/12.

Amendments to the boundaries will allow for the continued growth of the Leeman town site

along with the tourist nodes of Coolimba and Illawong which will bring in more Rateable land

and rate revenue.


STATISTICS

2006 ABS Census

The total resident population for the Shire of Coorow at 2006 ABS Census was 1256.

Western Australian Local Government Associations Local Government Directory 2011

Regional Local Government statistics as published by the Western Australian Local

Government Associations (WALGA) Local Government Directory 2011 show the following

key LGA characteristics:

Local Govt’ Area square km Population Total Rates Levied F T Employees

Coorow 4137 1200 $1,924,914 28

Carnamah 2835 745 $ 1,168,480 21

Median Age

The median age of persons in the Shire of Coorow is 41 years; however this figure is higher

than the individual towns of Coorow (38years) and Leeman (39years) due to the exceptionally

high median age of persons in Green Head (52years).

Social Characteristics Carnamah Coorow Green Head Leeman

Population 496 176 249 396

% Indigenous 6.5% 0% 1.2% 3.3%

Median Age 36 38 52 39

55-64 years 11.7% 15.9% 22.9% 10.9%

Married 59.7% 58% 64.2% 51.7%

Never Married 27.2% 27.5% 11.3% 30.1%

Separated 9.8% 9.2% 18.9% 13.2%

FT Employed 71.3% 62.5% 49.4% 58.2%

PT Employed 21.7% 17.7% 26.4% 23.7%

Unemployed 3.3% 4.2% 5.7% 9.3%

Median Individual

Income Week

$490 $593 $365 $392

Median H/Hold

Income Week

$856 $900 $624 $941

Median Family

Income Week

$1075 $1114 $828 $1224

Median weekly

Rent

$75 $53 $125 $134

Median Monthly

Home Loan

$430 $400 $1213 $1138

Own Home 42.8% 52.9% 56% 30.5%

Purchasing Home 16% 19.1% 22% 27%

Rent Home 34% 29.4% 20% 37.4%

Couples w/ Children 46% 49% 20.6% 41.7%

Couples W/- Child 42% 39.2% 69.1% 47.6%


10.1.4 TENTH ANNIVERSARY UNITED NATIONS INTERNATIONAL YEAR OF

VOLUNTEERS

AUTHOR Mark Hook



ATTACHMENT Nil

FILE ADM0165

SUMMARY:

Council is being requested to hold a function on the 5th

December 2011 to celebrate the

Tenth Anniversary of the United Nations International Year of Volunteers

BACKGROUND:

Council has received the following letter from the Hon Tanya Plibersek MP Minister for

Human Services, Minister for Social inclusion.


COMMENT:

Council held a function last year to recognise its Local Volunteers with a function at Leeman

and Coorow prior to Christmas.

Council did wish to hold a function on Volunteer’s Day but this was cancelled due to a lack of

numbers due to seeding etc.

Holding an event on the 5th

December at both Coorow and Leeman on the same day would be

hard.

Council could consider holding a function at Coorow on the Wednesday 14th

December 2011

after the Council Meeting and on the Monday 5th

December at Leeman at 5pm in the Leeman

Recreation Centre.

Council could also consider holding the Coastal event at the Green Head Sportsman Club as it

held last year’s event at the Leeman Sportsman’s Club.

The cost of both functions last year came under the Council budget allocation of $2,000 and

Council also received a grant of $1,000 to hold the functions.


Nil


Nil

POLICY IMPLICATIONS

Nil


Cost of both functions would be in the vicinity of $2,000

VOTING REQUIREMENT:

Simple Majority


1. That Council hold a function at the Green Sportsman’s Club on the 5th

December 2011

and a function at the Coorow District Hall on 14th

December to recognise Volunteers

in the Shire of Coorow for 2011

2. That Council pace $2,000 in the 2011/12 budget for functions to celebrate the Tenth

Anniversary of the United Nations International Year of Volunteers.

RESOLUTION: 2011/


CARRIED /

Simple Majority


10.1.5 PROVISION OF HUMAN RESOURCE SERVICES TO THE SHIRE OF

COOROW

AUTHOR Mark Hook



ATTACHMENT 10.1.5.1 Mike Fitzgerald

10.1.5.2 WALGA Workplace Solutions

FILE ADM0202

SUMMARY:

Council is being requested to consider changing its Human Resource Service provider to

the Shire of Coorow.

BACKGROUND:

The Shire of Coorow since 2004 to current has utilised the Services of Fitz Gerald Strategies,

Principal being Mr Mike Fitzgerald. The Shire of Coorow has received correspondence from

Fitz Gerald Strategies dated 5 May 2011 Inviting the Shire to subscribe $2,182 incl gst (based

on Annual Salary & Wages budget of $1,500,000) to the Industrial Relations & Awards on

Disk Services for 2011-2012 (Please refer to copy of letter submitted as a separate

attachment).

The Western Australian Local Government Association through its branch Workplace

Solution has also provided the Shire of Coorow with a quotation of $2,278 incl gst (based on

Annual Salary & Wages budget of $1,500,000) for the provision of a Human Resource

Service for the next year. (Please refer to copy of letter dated 16 May 2011 from Mr Simon

White submitted as a separate attachment).

COMMENT:

Council on a number of occasions has requested the Chief Executive Officer to provide at the

time of renewal a number of companies that offer industrial relation advice etc for the Shire of

Coorow. There are in the view of the Chief Executive officer only two companies in Western

Australia that offer this kind of service to Western Australian local governments these are

Fitzpatrick Strategies and the Western Australian Local Government Association through the

Work Place Solution Service.

Council has utilized Fitzgerald Strategies since 2004 and used his services for the current

Chief executive recurrent. Council

Council has on a number of occasions expressed its concern with the advice being provided

by Fitzgerald Strategies as recently in the area of the transformation to the new Federal

Award.

Council at the last Ordinary Meeting of Council also requested the Chief Executive Officer to

request a quote from Work Place Solutions to undertake the Chief Executive Officers

Performance Reviews.


The Quote received from WALGA Work Place Solutions to undertake the Chief Executive

Officers Review on an annual basis is UP TO $3,500. The quote has been given as up to

$3,500 as it will depend on the number of trips to Coorow to undertake the initial research and

the performance review with Council.

If Council wants to have WALGA undertake the Chief Executive Officers Review then it

would make sense to have WALGA undertake all of Councils Industrial Relations.


Nil


Nil


Nil


Minor increase of $72 per year

VOTING REQUIREMENT:

Simple Majority


1. That the Shire of Coorow changes to WALGA Workplace Solutions as its preferred

Humans Resource Service supplier from 1 July 2011.

2. That Council accept the quotation of up to $3,500 from WALGA Work Place Solutions

for the Chief Executive Officers performance review,

3. That Council appoint WALGA Work Place Solutions to undertake the 2010/11 Chief

Executive Officer Performance Review.

4. That the CEO informs Fitzgerald Strategies of Councils decision and thank Mr

Fitzgerald for his years of Human Resource services to the Shire of Coorow.

RESOLUTION: 2011/


CARRIED /

Simple Majority


ATTACHMENT 10.1.5.1


ATTACHMENT 10.1.5.2


10.2 MANAGER REGULATORY SERVICES:

10.2.1 STAFF HOUSING

AUTHOR Dave Hadden

DISCLOSURE OF INTEREST Resident Lot 520 Tuart Street Leeman


ATTACHMENT 10.2.1 Discussion Paper Staff Housing

FILE ADM0313

SUMMARY:

Council has requested staff to provide housing needs report for the Shire of Coorow.

BACKGROUND:

It has become apparent that Council’s housing stock is aging and will require replacement if

it wishes to attract and retain suitable qualified staff in the future.

COMMENT:

Staff have provided the attached Discussion Paper including recommendations on a way

forward regarding housing replacement and land purchases.

STATUTORY IMPLICATIONS:

Nil


Nil


Nil


Housing replacement and land purchases will impact on Council’s budgetary program each

year and will be dependent on each year’s budgetary needs.

VOTING REQUIREMENT:

Simple Majority


That Council:

1. Continue the policy of a Housing Allowance to staff who provide or rent their own

housing;

2. finance any land purchases and housing construction in Coorow from recurrent income

and not through debt funding;


3. Sell lot 520 Tuart Street and place the amount in Councils Building Reserve in 2011/12

financial year.

4. Place an amount of $420,000 for the construction of a new executive style residence on

Reserve 45389 Morcombe Road Leeman for the Manager of Regulatory Services in

the 2011/12 Budget Estimates.

5. Budget to construct one new family residence of a standard suitable to attract

employee’s to work in Council’s Works Crew in Coorow in line with the following

replacement program for staff housing.

Year Housing

Requirement

Investment

Required

Purchase

Of Land

$ $

2012/13 Plant Operator

$290,000 -

3/2


$200,000 -

2/1 $10,000

2014/15 Plant Operator $290,000 -

3/2 $10,000

Total $780,000 $20,000

6 Commence discussions with DOLA and Minister for Lands to negotiate the gifting of

all land vested with council for the purpose of staff housing to Council by land title.

RESOLUTION: 2011/


CARRIED /

Simple Majority


Shire of Coorow

Discussion Paper

Staff Housing

JUNE 2011

ATTACHMENT 10.2.1


Contents

1 SUMMARY OF RECOMMENDATIONS ................................................................................................ 52

2 COOROW RESIDENTIAL LAND ............................................................................................................ 53

3 EMPLOYEE HOUSING - COOROW ....................................................................................................... 55

4 LEEMAN RESIDENTIAL LAND ............................................................................................................. 59

5 EMPLOYEE HOUSING - LEEMAN ......................................................................................................... 60

6 FUNDS REQUIRED .................................................................................................................................. 62


1 SUMMARY OF RECOMMENDATIONS

RECOMMENDATION:

That Council:


housing;

7. finance any land purchases and housing construction in Coorow from recurrent income

and not through debt funding;

8. Sell lot 520 Tuart Street and place the amount in Councils Building Reserve in 2011/12

financial year.

9. Place an amount of $420,000 for the construction of a new executive style residence on

Reserve 45389 Morcombe Road Leeman for the Manager of Regulatory Services in

the 2011/12 Budget Estimates.




Year Housing

Requirement

Investment

Required

Purchase

Of Land

$ $


$290,000 -

3/2


$200,000 -

2/1 $10,000

2014/15 Plant Operator $290,000 -

3/2 $10,000

Total $780,000 $20,000

7 Commence discussions with DOLA and Minister for Lands to negotiate the gifting of



2 COOROW RESIDENTIAL LAND

The availability of residential land for future development for staff housing is seen as a key

requirement for the retention and attraction of suitably qualified staff.

Council owned land that is vacant and available for Residential purposes in Coorow Town

Site is as follows.

Lot Address Land size Price Type Status

16 Long Street 1012sqm $00 Residential Freehold Title

Lot 16 Long Street


Land Corp Land that is vacant and available for purchase for residential purposes for Staff

Housing is as follows.


80 Bristol Street UCL


112 Station St 1,012 sqm $10,000 Residential Available




CARAVAN PARK

Pool Managers Residence

Lad Corp Lot 112-115

Lot 80 Bristol UCL


3 EMPLOYEE HOUSING - COOROW

BACKGROUND:

Council currently maintains the following nine residences for employees in Coorow:

Lot 29 Spain Street - Plant operator; Brick and metal residence

in good condition structurally.

Lot 131 Spain Street - Manager Works & Services; Brick and

tile in good condition structurally. Residence is currently

privately rented.

Lot 42 Commercial Street - Deputy Chief Executive Officer,

built in 1997. Brick and metal residence in good condition

structurally.

Lot 5 Bristol Street–Plant Operator - Timber, fibro and tile

residence in reasonable condition.


Lot 19 North Street - Administration, Timber, hardi board and

iron residence.

Lot 103 Bristol Street - Plant Operator - Timber, fibro and iron

residence

Lot 123 Commercial Street Mechanic - New hardi board and

iron in good condition.

Lot 11 Spain Street - Plant Operator - Transportable weather

board and iron.

Lot 9 and 10 Thomas Street Swimming Pool Manager located on

Reserve 41406. Residence is Brick and metal in reasonable

condition.


Council last year sold 113 Bristol and transferred the proceeds to the Building Reserve. The

current balance of Council’s Building Reserve at 30 June 2011 is expected to be $111,158.

Staff believes that the following properties should be listed for replacement in order of

Building condition i.e:

Lot 19 North Street Coorow Estimated transfer to reserve $90,000

Lot 103 Bristol Street Coorow Estimated transfer to reserve $80,000

Lot 5 Bristol Street Coorow Estimated transfer to reserve $95,000

Council has an urgent requirement for at least one staff house in Coorow, with a requirement

for another in the short to medium term.

Council needs to be cautious if they are considering purchasing established housing in

Coorow as there are not many of a good quality and most will need a large amount of

maintenance in the future. In the past Council has purchased lesser quality established housing

that has required increased ongoing maintenance.

Council could enter into leases for suitable housing in Coorow. This is a very cost effective

method of supplying particularly lesser standard housing in the short to medium term. The

availability of housing for lease in Coorow nil at the moment, and Council may not be able to

enter into such an agreement for some time.

It should be acknowledged that, given the relatively low cost of purchasing established

housing in Coorow, the Council policy of increasing the value of Council’s Housing

Allowance has been effective in encouraging Coorow based employees to purchase housing in

Coorow.

In financing the construction of new employee housing, Council may be able to access grant

funding from the Country Housing Authority. This program provides up to $50,000 for the

provision of staff housing but this is getting harder to obtain due to State budget constraints.

Currently Council has three executive houses in Coorow with the youngest being eight years

old and the others both over twenty years old. Council’s stock of executive housing is

currently well below the standard of executive housing provided by neighboring rural

Councils

The cost to construct new residences of a suitable housing standard in Coorow would be as

follows:

Employee Houses

Year Housing

Requirement

Investment

Required

Land

Purchase

$ $

2012/13 Plant Operator $290,000

2013/14 Plant Operator $200,000 $10,000

2014/15 Plant Operator $290,000 $10,000

2015/16 Plant Operator $245,000 $10,000

Total


Based on previous years, it is reasonable to expect that Council could adequately fund the

required amount to construct the Plant Operator’s housing from operating revenue and

transfer from Councils building reserve or from the sale of existing housing.

There has been concern expressed over Council’s existing level of debt but this is now

manageable.

Council has a requirement for housing in Coorow and the poor standard of staff housing in

Coorow may place Council at risk of not obtaining its preferred candidate for a position in the

Coorow Work Force.

Council is currently advertising for two new employees and this house is expected to be

required for staff housing purposes once the positions have been filled. So Although Lot 131

Spain Street (Manager Works & Services residence) is currently privately rented the building

is one of the better executive quality houses in Coorow and will be required for future staff

housing.

To construct the appropriate housing in Coorow will require funding from Councils Municipal

Fund or by a Transfer from the Building Reserve fund and possibly by loan.

RECOMMENDATION:

That Council:


housing;

2. finance any land purchases and housing construction in Coorow from recurrent

income and not through debt funding;

3. Commence discussions with DOLA and Minister for Lands to negotiate the gifting of





Year Housing

Requirement

Investment

Required

Purchase

Of Land

$ $


$290,000 -

3/2


$200,000 -

2/1 $10,000

2014/15 Plant Operator $290,000 -

3/2 $10,000

Total $780,000 $20,000


4 LEEMAN RESIDENTIAL LAND

The availability of residential land for future development for staff housing is seen as a key

requirement for the retention and attraction of suitably qualified staff.

Council owned land that is vacant and available for Residential purposes in the Leeman Town

Site is as follows.


R 45389 Morcombe Road 836sqm $00 Vesting Order

Reserve 45389 Staff Housing

Administration Building


5 EMPLOYEE HOUSING - LEEMAN

Council currently has five residences in Leeman being:

Lot 520 Tuart Street - MRS residence, purchased 2003 for

$260,000 through loan funds, $141,602 outstanding on loan as

at 30th

June 2011 the value of this property has recently been

estimated at $540,000

Lot 50 Nairn Street - CEO Residence, built in 1998 through

loan, $68,526 outstanding on loan 30 June 2011 – built on

Reserve 25946.

Lot 49 Nairn Street - Coastal Leading Hand residence – built

some time ago, built on Reserve 25946.

Lot 64 Nairn Street - currently privately rented, zoned

Residential, built on Reserve 39065.


Lot 490 Tamarisk Street Rented to Water Corporation until 25th

November 2011, constructed through Local Government

Community Housing Program, Property is not owned by

Council but held in trust for the State Housing Commission,

with all proceeds of any sale to return to the State Housing

Commission.

With the exception of the residence at Lot 520 Tuart Street, and lot 64 Nairn Council is unable

to sell any of the properties located in Leeman as the buildings sit on land that is a vesting

order.

This does have some significance once these properties reach an age where they require

substantial works to maintain the housing to a suitable standard.

To enable Council to access the equity in these residences Council could seek to have the

Minister of Lands transfer the land to Council.

Council needs to consider its overall requirement for maintaining Council owned residences

in Leeman.

Leeman and Green Head have established real estate markets and a stock of privately owned

housing is available for rent to any prospective employee.

Council may consider this an option for staff being employed at the coast.

Council currently has a policy of paying a housing allowance to allow staff to purchase or rent

their own properties this would mean that no worker on the coast would be worse off than

those employees that have a house provided by Council.

This does mean that Council’s employees may not live within the town sites of Coorow,

Leeman or Green Head or even the Shire.


RECOMMENDATION:

That Council:


housing;

2. Sell lot 520 Tuart Street and place the amount in Councils Building Reserve in

2011/12 financial year.

3. Place an amount of $420,000 for the construction of a new executive style residence

on Reserve 45389 Morcombe Road Leeman for the Manager of Regulatory Services

in the 2011/12 Budget Estimates.

4. Commence discussions with DOLA and Minister for Lands to negotiate the gifting of


6 FUNDS REQUIRED

Budget Year

2011/12 Reserve Fund Balance

as at 30 June 2011

$111,158

2011/12 Construct House MRS $420,000

2011/12 Balance required from

Muni Account to

construct house

$308,842

2011/12 – 2012/13 Sell Lot 520 Tuart $540,000

Pay off loan $141,602

Balance to Reserve $398,398

2012/13 Build 3/2 290,000

Balance in Reserve $108,398

Sell Lot 19 North $90,000


2013/14 Build 2/1 $210,000

Balance from muni $11,602

Sell Lot 103 Bristol $80,000


2014/15 Build 3/2 $300,000

From Municipal Fund $220,000

Sell Lot 5 Bristol $95,000



10.3 PRINCIPAL WORKS SUPERVISOR:

10.3.1 NIL REPORT

AUTHOR Kelvin Bean


DATE OF REPORT

FILE

ATTACHMENT

SUMMARY:

COMMENT:





VOTING REQUIREMENTS:


RESOLUTION: 2011/


CARRIED /

Simple Majority


10.4 DEPUTY CHIEF EXECUTIVE OFFICER:

10.4.1 ACCOUNTS FOR PAYMENT

AUTHOR Erika Clement


DATE OF REPORT 07.June.2011

ATTACHMENT 10.4.1 Accounts Due and Submitted To Council Meeting

FILE

SUMMARY:

Council approval is required for payment of accounts made within the months of

May 2011 and June 2011 and to approve payments of accounts due in June 2011.

COMMENT:

Approval is sought for the following list of payments of accounts made since Council’s last

meeting on 18th

May 2011 and of accounts that are now due.

A list of all payments submitted for approval is contained at Attachment 10.4.1 Accounts

Due and Submitted to Council Meeting on 15th

May 2011.


Local Government (Financial Management) Regulations 1996

13 Lists of Accounts (1) If the local government has delegated to the CEO the exercise of its power to make

payments from the municipal fund or the trust fund, a list of accounts paid by the CEO

is to be prepared each month showing for each account paid since the last such list was

prepared:

(a) the payee's name;

(b) the amount of the payment;

(c) the date of the payment; and

(d) sufficient information to identify the transaction.

(2) A list of accounts for approval to be paid is to be prepared each month showing:

(a) for each account which requires council authorization in that month:

(i) the payee's name;

(ii) the amount of the payment; and

(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

(3) A list prepared under sub regulation (1) or (2) is to be:

(a) presented to the council at the next ordinary meeting of the council after the list is

prepared; and

(b) recorded in the minutes of that meeting;

STRATEGIC, POLICY & FINANCIAL IMPLICATIONS:

There is no financial, policy or strategic implications regarding this matter.


VOTING REQUIREMENT: Simple Majority


That payments listed at Attachment 10.4.1 Accounts Due and Submitted to Council Meeting

on 15th

June 2011 including:

MUNICIPAL FUND

Cheques 18762 - 18781

Collection Summaries PR71010611 to PR72310511,

Payroll DD 11/05/2011 to 25/05/2011,

EFT 3677 - 3733

Credit Cards 13110511

Totalling $ 460,704.11

be authorised and passed for payment.

RESOLUTION: 2011/


CARRIED /

Simple Majority


List of accounts due & submitted to committee 7/06/2011

Chq/EFT Date Name Description Type Muni

EFT3677 18/05/2011 FIRE & EMERGENCY SERVICES AUTHORITY OF WA

ESL RETURN APRIL 2011 CSH

$ 2,515.45

EFT3678 07/06/2011 W A TREASURY CORPORATION LOAN REPAYMENT LOAN#85,87, 75, 76, 70A, 79, 84 CSH $ 71,992.02

EFT3679 07/06/2011 LEADING EDGE COMPUTERS ESET ANTIVIRUS ON ALL COMPUTERS CSH $ 1,249.00

EFT3680 07/06/2011 AVON WASTE WASTE REMOVAL CSH $ 10,213.52

EFT3681 07/06/2011 AUSTRALIAN THERAPEUTIC SUPPLIES PTY LTD SUNSCREEN CSH $ 237.00

EFT3682 07/06/2011 BOC GASES GAS CSH $ 138.22

EFT3683 07/06/2011 BEAN KJ INTERNET PWS CSH $ 69.95

EFT3684 07/06/2011 COURIER AUSTRALIA FREIGHT - RBC RURAL CSH $ 7.23

EFT3685 07/06/2011 COOROW HOTEL REFRESHMENTS - COUNCIL MEETING 18/05/2011 CSH $ 682.50

EFT3686 07/06/2011 DYNAPAC AUSTRALIA PTY LTD FUEL STRAINER & CAP, O-RING AND GROMMETS CSH $ 155.36

EFT3687 07/06/2011 DRUMMOND JOE ELECTRICS WIRING FOR BATTERY CHARGERS GREEN HEAD FIRE SHED CSH

$ 829.40

EFT3688 07/06/2011 DURACK INSTITUTE OF TECHNOLOGY TRAINING - APPRENTICE MECHANIC CSH $ 864.34

EFT3689 07/06/2011 ENZED SERVICE CENTRE WELSHPOOL MANUFACTURE OF BRAKE HOSES CW0016 CSH $ 59.14

EFT3690 07/06/2011 DOWNER EDi WORKS PTY LTD 7MM COLDMIX CSH $ 1,941.50

EFT3691 07/06/2011 FRANK GILMOUR PEST CONTROL TREATMENT TO TOILETS AT COOROW GOLF CLUB CSH $ 220.00

EFT3692 07/06/2011 GERALDTON MOWER & REPAIRS CHAINSAW CHAIN, SPROCKET & BAR CSH $ 254.60

EFT3693 07/06/2011 GIRANDO MJ SITTING & TRAVELLING FEES CSH $ 1,632.75

EFT3693 07/06/2011 GIRANDO MJ SITTING & TRAVELLING FEES $ 880.00

EFT3694 07/06/2011 HONDA SHOP NEW MOWER CSH $ 1,599.00

EFT3695 07/06/2011 HALF WAY MILL ROADHOUSE FUEL CSH $ 615.40

EFT3696 07/06/2011 HILLS FIRE EQUIPMENT FIRE EQUIPMENT SERVICING CSH $ 4,805.90

EFT3697 07/06/2011 JURIEN TYRE & AUTO WHEEL ALIGNMENT CW001 CSH $ 80.00

EFT3698 07/06/2011 KENWORTH DAF W.A. FILTERS CW005 CSH $ 187.03

EFT3699 07/06/2011 LEEMAN HARDWARE FLYWIRE, SPLINE ROLLER, ANT DUST, CEMENT, VELCRO, SANDPAPER, NUTS & BOLTS CSH

$ 2,037.52

EFT3700 07/06/2011 LOCAL GOVERNMENT MANAGERS AUSTRALIA LGMA INTERGRATED PLANNING MASTER CLASS CSH $ 1,320.00

EFT3701 07/06/2011 LANDMARK STEEL POSTS, CHEMICAL CSH $ 520.74

EFT3702 07/06/2011 LEEMAN COUNTRY & SPORTING CLUB INC GAS CSH $ 96.07


EFT3703 07/06/2011 LAUNDY PLUMBING & GAS REPLACEMENT HOT WATER SYSTEM AND INSTALLATION

CSH $ 1,890.90

EFT3704 07/06/2011 LANDGATE RURAL REVALUATIONS 2011 CSH $ 3,266.67

EFT3705 07/06/2011 LGIS RISK MANAGEMENT ASBESTOS REMOVAL TRAINING - MRS CSH $ 395.00

EFT3706 07/06/2011 ML COMMUNICATIONS REPLACE DECODERS AND SUPPLY & INSTALL UPS LEEMAN RETRANSMISSION

CSH $ 2,847.46

EFT3707 07/06/2011 MIDALIA STEEL PTY LTD FLASHING CSH $ 71.10

EFT3708 07/06/2011 MCINTOSH & SON SERVICE TO CW0027 CSH $ 671.95

EFT3709 07/06/2011 MIDWEST FIREWORKS FIREWORKS DRY SEASONS EVENT CSH $ 3,000.00

EFT3710 07/06/2011 NEAT N' TRIM UNIFORMS PTY LTD UNIFORMS - RO CSH $ 458.29

EFT3711 07/06/2011 OEM GROUP PTY LTD REPAIRS TO PRESSURE CLEANER CSH $ 1,258.55

EFT3712 07/06/2011 O'CONNER LAWNMOWER & CHAINSAW CENTRE

STIHL CHAINSAW CSH

$ 900.00

EFT3713 07/06/2011 PERTH FORK TRUCKS 1 SET SLIPPER FORK EXTENSIONS CSH $ 599.50

EFT3714 07/06/2011 RBC-RURAL METERPLAN CHARGES PHOTOCOPIER CSH $ 1,330.07

EFT3715 07/06/2011 RUMBOLD FORD FILTERS CW003, CW007, CW0023 CSH $ 398.65

EFT3716 07/06/2011 RICOH FINANCE PHOTOCOPIER LEASE CHARGES CSH $ 663.49

EFT3717 07/06/2011 STAR TRACK EXPRESS FREIGHT - COVENTRY'S CSH $ 1,066.74

EFT3718 07/06/2011 RELIANCE PETROLEUM FUEL CSH $ 4,286.55

EFT3719 07/06/2011 SHIRE OF CHAPMAN VALLEY PLANNING SERVICES APRIL 2011 CSH $ 1,645.20

EFT3720 07/06/2011 O'BRIEN SMASH REPAIRS INSURANCE EXCESS - CW001 CSH $ 600.00

EFT3721 07/06/2011 THREE SPRINGS SHIRE COUNCIL CONTRIBUTION TO MEDICAL CENTRE FEBRUARY 2011

CSH $ 10,905.02

EFT3722 07/06/2011 URBIS STAGE 3 LEEMAN GREEN HEAD PLANNING STRATEGY

CSH $ 13,396.64

EFT3723 07/06/2011 WINCHESTER INDUSTRIES METAL DUST CSH $ 2,231.90

EFT3724 07/06/2011 WILLIAMS AK & P SITTING & TRAVELLING FEES CSH $ 486.10

EFT3725 07/06/2011 WAITE JAN SITTING & TRAVELLING FEES CSH $ 348.34

EFT3726 07/06/2011 MIDWEST REGIONAL COUNCIL CONTRIBUTION TO MIDWEST LOCAL GOVERNMENT SERVICES AGREEMENT PROJECT MANAGEMENT & EXTERNAL COSTS

CSH

$ 11,251.50

EFT3727 07/06/2011 DAVE WATSON CONTRACTING TRIMMING OF TREES & STUMPS CSH $ 8,379.80

EFT3728 07/06/2011 AECOM PROFESSIONAL FEE DEE ST BOAT RAMP MARCH-APRIL11 CSH

$ 51,430.50


EFT3729 07/06/2011 COVENTRY GROUP LTD STORAGE CABINETS, WELDING RODS, DRILL SET, SHACKLES, BATTERIES, RATCHET STRAP, GLOBES, DIGITAL CALIPER

CSH

$ 7,800.26

EFT3730 07/06/2011 M.DEMARTINI DESIGN & DRAFTING PROGRESS WORK ON LEEMAN ADMIN OFFICE WORKING DRAWINGS TO 30/04/2011

CSH $ 6,700.00

EFT3731 07/06/2011 UHY HAINES NORTON INTERIM AUDIT CSH $ 6,707.80

EFT3732 07/06/2011 SHARED SERVICES- DEPT OF TREASURY & FINANCE

CEMETERIES LOCAL LAW - GOVERNMENT GAZETTE

CSH $ 987.85

EFT3733 07/06/2011 TUSS CONCRETE CONCRETE PRODUCTS CSH $ 13,797.06

18762 17/05/2011 AUSTRALIAN TAXATION OFFICE BAS APRIL 2011 CSH $ 36,318.00

18763 17/05/2011 AUSTRALIAN TAXATION OFFICE FBT TAX RETURN CSH $ 1,465.70

18764 17/05/2011 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS CSH $ 190.00

18765 18/05/2011 WATER CORPORATION INSTALLATION OF FIRE HYDRANTS CSH $ 9,465.70

18766 30/05/2011 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS CSH $ 190.00

18767 30/05/2011 PAYROLL DEDUCTION - CSA PAYROLL DEDUCTIONS CSH $ 27.60

18768 30/05/2011 TWUSUPER SUPERANNUATION CONTRIBUTIONS CSH $ 260.44

18769 30/05/2011 PAYROLL DEDUCTION - SUPERANNUATION SUPERANNUATION CONTRIBUTIONS CSH $ 22,297.25

18770 30/05/2011 WESTSCHEME SUPERANNUATION CONTRIBUTIONS CSH $ 260.44

18771 07/06/2011 ANIMAL PEST MANAGEMENT SERVICES RELEASE OF RHD FOR RABBIT CONTROL R41015 CSH $ 1,210.00

18772 07/06/2011 GEOFFREY J ANGWIN REIMBURSEMENT FOR SMOKE GOGGLES - INSURANCE CLAIM CSH

$ 116.47

18773 07/06/2011 BOLTS-R-US NUTS & BOLTS CSH $ 19.95

18774 07/06/2011 GREEN HEAD COMMUNITY & RATEPAYERS ASSC

PAINTING AND REPAIRS PLAYGROUND GREEN HEAD COMMUNITY CENTRE

CSH $ 2,100.00

18775 07/06/2011 BRUCE ANDREW JACK SITTING & TRAVELLING FEES CSH $ 238.92

18776 07/06/2011 MCDONALD BJ SITTING & TRAVELLING FEES CSH $ 329.10

18777 07/06/2011 GERALDTON TOYOTA FUEL FILTER & TEST CW00 CSH $ 75.63

18778 07/06/2011 DA McTAGGART SITTING FEES CSH $ 180.00

18779 07/06/2011 NOVUS GERALDTON WINDSCREEN REPAIRS CSH $ 1,358.50

18780 07/06/2011 TELSTRA PHONE ACCOUNT -MOBILE BROADBAND CSH $ 69.95

18781 07/06/2011 WATER CORPORATION WATER ACCOUNTS CSH $ 6,357.50

13110511 01/06/2011 BANKWEST MASTERCARD CEO CSH $ 192.51

13110511 01/06/2011 BANKWEST MASTERCARD DCEO $ 883.05

13110511 01/06/2011 BANKWEST MASTERCARD MRS $ 188.52

71010611 01/06/2011 TRANSPORT DEPT OF TRANS LICENSING CSH $ 411.35














72110511 11/05/2011 TRANSPORT DEPT OF TRANS LICENSING CSH $ 1,339.10










DDEBIT 11/05/2011 PAYROLL PAYROLL $ 46,625.00

DDEBIT 25/05/2011 PAYROLL PAYROLL $ 52,505.00

$ 460,704.11


10.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – MAY 2011

AUTHOR Stuart Billingham



ATTACHMENT 10.4.2 Statement of Financial Activity for May 2011

FILE ADM 0426 – Finance – 2010/11

SUMMARY:

In accordance with the Local Government (Financial Management) Regulations 1996,

regulation 34 stipulates that a Local Government is to prepare each month a statement

of financial activity reporting on the sources and applications of funds, as set out in the

annual budget under regulation 22(1)(d), for that month.

BACKGROUND:

The form of the Monthly Financial Statements presented to Council is a Statement of

Financial Activity, which also includes supplementary information including an Operating

Statement Function and Activity, Balance Sheet, Cash Flow Graph and Plant Cost Recovery

Report. A copy of the Statement of Financial Activity for the months ended 31 May 2011 is

included at Attachment 10.4.2 for Councillor’s information.

COMMENT:

Council is required to prepare the Statement of Financial Activity as per Local Government

(FM) Reg. 36, but can resolve to have supplementary information included as required.


Local Government (Financial Management) Regulations 1996

34. Financial reports to be prepared s. 6.4

(1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as set out in the annual budget under regulation

22(1)(d), for that month in the following detail -

(a) annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or (c);

(b) budget estimates to the end of the month to which the statement relates;

(c) actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates;

(d) material variances between the comparable amounts referred to in paragraphs (b)

and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing -

(a) an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in sub regulation (1)(d);

and

(c) such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown -

(a) according to nature and type classification;

(b) by program; or

(c) by business unit.


(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be -

(a) presented to the council -

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

STRATEGIC IMPLICATIONS: Nil

POLICY IMPLICATIONS: Nil


Nil

PUBLIC CONSULTATION:

Not required


Simple Majority

OFFICER RECOMMENDATION: That Council accepts the Monthly Statement of Financial Activity as included at Attachment

10.4.2 for the periods ended 31 May 2011 as prepared and presented by the Deputy Chief

Executive Officer.

RESOLUTION: 2011/


CARRIED /

Simple Majority


10.4.3 SHIRE OF COOROW – SERVER BACKUP TAPE SYSTEMS- OUT OF BUDGET EXPENDITURE

AUTHOR Stuart Billingham


DATE OF REPORT 31 May 2011

ATTACHMENT 10.4.3.1

FILE ADM0058

SUMMARY:

To request Council’s approval for out of budget expenditure on the Shire of Coorow

computer server tape backup systems.

BACKGROUND:

As part of the Shire of Coorow Records Keeping Plan 2010, which was recently adopted by

the State Records Office (SRO), the Shire of Coorow is required to have adequate offsite

backup systems in place for the Shire Information Technology Systems.

A review as to the adequacy of the Shire’s current backup system in place was recently

undertaken by Leading Edge Computers. A quotation was provided to bring the Servers

backup system up to the SRO’S requirements, (se copy of quotation supplied as a separate

attachment 10.4.3.1). Currently both the Servers are backed up by onsite Hard Disk Drive

(HDD) units to take a snapshot of the Server hard drives throughout the day to cover the

event of a HDD or hardware failure. In the event of a HDD or Hardware failure a new HDD

may be installed and the data copied off the remote HDD units in a couple of hours work.

These HDD units are not designed to be physically taken offsite for backup purposes.

The Shire currently does not have any offsite server tape backup system in operation. One

server does have a tape backup system installed, but is not in operation due to expired backup

software, the purchase and installation of new software for both servers is worth $1,178. The

newer LEC server requires a tape backup drive unit to be installed and 5 media tapes worth

$2,680, along with a controller card for $330.75. These tapes can be physically taken offsite

daily to provide adequate server backup to meet SRO’S requirements. The tape backup

system will ensure the Shire of Coorow can in the unfortunate event of a fire or flood at the

Coorow Administration Centre recover data files form the tape backup system in a quick and

efficient manner. The Town of Claremont Administration Centre recently suffered a fire with

Local Government Insurance Services activating their disaster recovery plan for their IT

systems backup.

Furthermore due to the growing size of software and files on the servers, 2 new larger HDD

units are required to be installed at $415.80. The overall install and upgrade would require a

total labour 3 hours at $450.00. The total cost of upgrade being $5,054.55 incl gst.

COMMENT:

It is considered a very high priority that the Shire of Coorow progress the supply and

installation of the offsite server tape backup system ASAP.





Nil


Shire of Coorow Records Keeping Plan 2010


The Shire of Coorow 2010/11 budget has made no provision for this amount of expenditure

for the server offsite backup system.


Absolute Majority


That Council approves out of budget expenditure of $5,054.55 incl gst for the upgrade of the

Shire of Coorow server offsite tape backup systems.

RESOLUTION: 2011/


CARRIED /

Absolute Majority


ATTACHMENT 10.4.3.1


11. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS

BEEN GIVEN:

12. URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION:

13. MATTERS BEHIND CLOSED DOORS:

14. DATE OF NEXT MEETING:

14.1 ORDINARY MEETING OF COUNCIL

Special Budget To be held Wednesday 13 July 2011 at the Coorow District Hall from 11am.

Ordinary Meeting

To be held Wednesday 20 July 2011 at the Leeman Administration Centre from

3pm

15. CLOSURE: There being no further business the President, Moira Girando closed the meeting

at.

Agenda Ordinary Meeting June 2011 - Shire of Coorow

Documents

Transcript of Agenda Ordinary Meeting June 2011 - Shire of Coorow