VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES ...

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES MEETING

AGENDA

1. Roll Call

November 27, 2018

8:00 P.M.

Village Hall Board Room

118 W. Cook Avenue

Libertyville, IL 60048

• Employee Recognition

2. Items Not on the Agenda (presentation of items not on the Agenda will be limited to three (3) minutes)

3. Omnibus Vote Agenda

A. Minutes of the November 13, 2018 Village Board Meeting B. Bills for Approval C. Consideration of a Resolution Appointing a Member to the Economic Development

Commission D. Consideration of a Resolution to Approve a Requested Display of a Menorah in

Cook Park E. Consideration of an Ordinance Declaring Surplus Property F. Approval of Second Amendment to Ashbury Woods Subdivision Declaration of

Protective Covenants and Restrictions G. Consideration of a Resolution Approving a Professional Services Agreement

Between the Village of Libertyville and Management and Financial Services Group, LLC D/B/A Municipal & Financial Services Group

H. Consideration of a Resolution Approving a Renewal Agreement with Call One to Provide Telecommunication Services

I. Acceptance of Police and Fire Pension Funds - Municipal Compliance Report and Tax Levy Request

J. Report of the Appearance Review Commission

Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the ADA Coordinator at 118 W. Cook Avenue, Libertyville, IL 60048, 847-362-2430.

Assistive listening devices are available.

November 27, 2018 Village Board of Trustees Meeting Agenda

4. a) Report of Zoning Board of Appeals (ZBA 18-17) Variation to Increase Sign Area-

1790 N. Milwaukee Avenue b) Consideration of an Ordinance Granting a Variation for Sign Area (ZBA 18-17)

1790 N. Milwaukee Avenue

5. Consideration of an Ordinance to Approve the 2018 Property Tax Levy

6. Consideration of an Ordinance to Approve the 2018 Timber Creek Special Service Area Tax Levy

7. Consideration of an Ordinance to Approve the 2018 Concord at Interlaken Special Service Area Tax Levy

8. Consideration of Resolutions for Abatement of Taxes for Payment of Principal and

Interest:

A. 2010A & B G.O. Alternate Refunding Bonds B. 2010C G.O. Alternate Refunding Bonds C. 2012B G.O. Alternate Revenue Source Bonds D. 2013B G.O. Alternate Revenue Source Bonds E. 2014A G.O. Refunding Alternate Revenue Source Bonds F. 2015B G.O. Alternate Revenue Source Bonds

9. Consideration of a Resolution to Waive Engineering Permit Fees for the Libertyville High School Aquatic Center Addition Project - Phase 3

10. Consideration of an Ordinance Approving an Amendment to the Lease Agreement with Larry Lentz

11. Consideration of an Ordinance to Waive Competitive Bidding and Approve a 5-Year Maintenance and Equipment Agreement with Axon Enterprise, Inc. in the Amount of

$25,600

12. Consideration of an Ordinance to Waive Competitive Bidding and Approve the Purchase of Vehicle Exhaust Removal System Equipment in the Amount of $56,648.44 from Midwest Air Pro, Inc.

13. Consideration of a Resolution for Change Order No. 2 for the Downtown Metra Station Renovation Project

Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the ADA Coordinator at 118 W. Cook Avenue, Libertyville, IL 60048, 847~362~2430.


November 27, 2018 Village Board of Trustees Meeting Agenda

14. Consideration of a Resolution to Approve an Intergovernmental Agreement with the Villages of Mundelein and Vernon Hills for a Joint Bid Pavement Rehabilitation Project

15. Consideration of a Resolution for Change Order No. 1 for the Village Hall HVAC Unit Upgrade Project

16. Consideration of an Ordinance to Approve an Amendment to the Lease with the Libertyville Little League

17. Petitions and Communications

• Village Administrator Update

18. Executive Session

a. Real Estate: Setting Price for Sale/Lease (Buy) [5 ILCS 120/2(c)(6)] b. Closed Session Minutes, Review [5ILCS 120/2(c) (21 )]

19. Adjournment

Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the ADA Coordinator at 118 W. Cook Avenue, Libertyville, IL 60048, 847-362-2430.


Meeting Date:

Agenda Item:

Staff Recommendation:

Staff Contact:

Background:

Agenda Item No. l_

VILLAGE BOARD AGENDA SUPPLEMENT

November 27, 2018

Omnibus Vote Agenda·

Approve items on Omnibus Vote Agenda

Kelly Amidei, Village Administrator

A. Minutes of the November 13, 2018 Village Board Meeting B. Bills for Approval C. Consideration of a Resolution Appointing a Member to the Economic

Development Commission D. Consideration of a Resolution to Approve a Requested Display of a

Menorah in Cook Park E. Consideration of an Ordinance Declaring Surplus Property F. Second Amendment to Ashbury Woods Subdivision Declaration of

Protective Covenants and Restrictions G. Consideration of a Resolution Approving a Professional Services

Agreement Between the Village of Libertyville and Management and Financial Services Group, LLC D/B/A Municipal & Financial Services Group

H. Consideration of a Resolution Approving a Renewal Agreement with Call One to Provide Telecommunication Services

I. Police and Fire Pension Funds - Municipal Compliance Report and Tax Levy Request

J. Report of the Appearance Review Commission

*Omnibus Vote Agenda Motion: "I move to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code, subject to the conditions identified, if any, in the agenda supplements for such items. "

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES

November 13, 2018

DRAFT

President Weppler called to order a meeting of the Board of Trustees at 8:00 p.m. in the Village Hall, 118 West Cook. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey.

Proclamation: Special Olympics Unified Sports President Weppler read a proclamation commending the Special Olympics Unified Soccer Team for their outstanding accomplishments and successful season.

Proclamation: Giving Tnesday President Weppler proclaimed Tuesday, November 27, 2018 as Giving Tuesday in the Village of Libertyville and encouraged all citizens to join together to give back to the community in any way that is personally meaningful.

ITEMS NOT ON THE AGENDA President Weppler asked if anyone had anything to bring before the Village Board that was not already listed on the agenda. There were no items.

OMNIBUS VOTE AGENDA The Mayor introduced the Omnibus Vote Agenda and asked if there were any items to be removed for separate discussion.

Omnibus Vote Agenda

A. Minutes of the October 23, 2018 Village Board Meeting B. Bills for Approval C. RESOLUTION NO. 18-R-206: A Resolution Appointing the Director of

Finance as Authorized IMRF Agent D. RESOLUTION NO. 18-R-207: A Resolution Appointing Nicholas Mostardo to

the Fire Pension Board E. RESOLUTION NO. 18-R-208: A Resolution Approving Director of Finance

Nicholas A. Mostardo as a Bank Signatory for the Village of Libertyville F. RESOLUTION NO. 18-R-209: A Resolution to Approve a PACE Dial-A-Ride

Agreement G. ORDINANCE NO. 18-0-60: An Ordinance Declaring Surplus Property H. RESOLUTION NO. 18-R-210: A Resolution to Approving a Local Public

Agency Agreement for Federal Participation with the Illinois Department of Transportation for the Rockland Road Bridge (at Des Plaines River) Replacement Project

DRAFT

BOARD OF TRUSTEES/November 13, 2018 Page 2

I. RESOLUTION NO. 18-R-211: A Resolution to Approve a Preliminary Engineering Services Agreement for Federal Participation with Civiltech Engineering, Inc. for the Rockland Road Bridge (at Des Plaines River)

Replacement Project J. RESOLUTION NO. 18-R-212: A Resolution Approving a Professional

Services Agreement with the Matrix Consulting Group for a Staffing Analysis K. RESOLUTION NO. 18-R-213: Approval of a Contract for Water Valve

Assessments with M.E. Simpson, Inc.

Tmstee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus voting procedures of the Libertyville Municipal Code. Tmstee Moras seconded. The Mayor asked for further Board or public comment.

Tmstee Garrity asked for clarification on the PACE agreement and the water valve contract.

Administrator Amidei explained that there has not been as high a demand for the PACE program.

Trustee Justice asked for clarification on the water valve contract.

Director of Public Works Paul Kendzior explained that the higher bid was recommended due to the company's 25-year experience and positive comments. He added that replacement of water valves is on a three-year cycle and is budget driven.

The motion canied on roll call vote as follows: A YES: Tmstees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

TRUTH IN TAXATION PUBLIC HEARING- 2018 Tax Levy President Weppler noted that on November 3, 2018, the Village Board met as a Committee of the Whole to discuss the 2018 property tax levy. The Corporate levy funds fire protection, streets and bridges, recreation and parks, pensions, and other government services. Based upon review of the multi-year financial plan, the Village Board recommended a Corporate and special purpose levy in the amount of $6,412,201. This represents a 2. 728% increase over last year's extension.

While not subject to a cap, the Tax Year 2018 proposed property tax levy for Special Recreation is $194,000. For General Obligation Bonds, the amount is $1,610,303 after abatement.

DRAFT


During the Committee of the Whole meeting, the Village Board formally estimated that the total property taxes levied for Tax Year 2018 to be $10,710,034 and the estimated amount to be extended after abatement to be $8,216,504. The impact on a $500,000 home is an approximate $22 increase compared to last year. The Village portion of a taxpayer's total property tax bill is anticipated to be approximately 9%.

The Village also administers two special service areas (SSA's). The Timber Creek Special Service Area (SSA) was established to provide a funding mechanism to maintain outlots A, C and E, the directional sign, and the retention basins within the subdivision. At the Committee of the Whole meeting on November 3, 2018, the Village Board estimated a 2018 SSA tax levy for Timber Creek in the amount of $21,140. This represents a decrease of 16% from the prior year extended amount of $25,368. This is the result of a reserve study having been completed in the current tax year which identified no significant improvements or maintenance projects required to be undertaken in the near future. The estimated reserve balance at the end of the 2018-19 fiscal year is $65,266.

The Concord at Interlaken SSA was established to maintain the perimeter landscaping screening, fence, water detention basins, signage, and outlot A within this subdivision. This levy is assessed evenly on a per lot basis to the 90 lots in the subdivision. At the Committee of the Whole meeting on November 3, 2018, the Village Board estimated a 2018 SSA tax levy for Timber Creek in the amount of $23,040. This represents no change from the 2017 extended tax levy. The estimated reserve balance at the end of the 2018-19 fiscal year is $54,351.

Since the Village's levy increase is not in excess of 105% of the previous year's extension, a Truth-in-Taxation hearing is not required by law. However, based on past practice, the Village holds a public hearing concerning the proposed tax levy to afford stakeholders an opportunity to provide comments. Following the Public Hearing, Staff will prepare an ordinance adopting the Tax Year 2018 property tax levy for consideration at the November 27, 2018 Village Board Meeting.

The information provided additional details about the tax levy process and other information that was considered in determining the proposed levy.

President Weppler opened the Public Hearing at 9: 17 p.m. to allow for public comments regarding the Village's levy increase. With no questions or comments, he closed the Public Hearing.

DRAFT


REPORT OF THE ZONING BOARD OF APPEALS- (ZBA 18-15) Variation for Sign Area and (ZBA 18-16) Variation for Number of Signs - 600 N. US Highway 45 President Weppler explained that Innovation Park is proposing to install additional directional signs at their campus at 600 N. US Highway 45. The Zoning Board of Appeals heard the cases at two hearings and is recommending approval for the following:

1. Increase the maximum permitted area for three (3) directional signs from 2 square feet to approximately 11.8 square feet; and

2. Allow four ( 4) wall signs to delineate the entrances to the building.

The Zoning Board of Appeals voted unanimously to recommend Village Board of Trustees approval of the requested variations.

The property manager was available to answer questions. Board Members applauded the campus renovations.

Trustee Johnson moved to approve the variation for sign area (ZBA 18-15), and Trustee Carey seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: A YES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

Trustee Moras moved to approve the variation for number of signs. Trustee Adams seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

ORDINANCE NO. 18-0-61: An Ordinance Granting a Variation for Sign Area (ZBA 18-15) 600 N. US Highway 45 The ordinance presented would grant a variation for sign area for Innovation Park at 600 N. U.S. Highway 45. In order to expedite the review process, it was requested that if the Village Board approved the report, that the ordinance be adopted at their November 13, 2018 meeting. Staff recommended the Village Board approve the ordinance.

Trustee Moras moved to approve the ordinance granting a variation for sign area (ZBA 18-15), and Trustee Justice seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: A YES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

DRAFT


ORDINANCE NO. 18-0-62: An Ordinance Granting a Variation for Nnmber of Signs (ZBA 18-16) 600 N. US Highway 45 The ordinance presented would grant a variation for the number of signs for Innovation Park at 600 N. U.S. Highway 45. In order to expedite the review process, it was requested that if the Village Board approve the report, that the ordinance be adopted at the November 13, 2018 meeting. Staff recommended the Village Board approve the attached ordinance.

Trustee Moras moved to approve the ordinance granting a variation for the number of signs, and Trustee Justice seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: A YES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

RESOLUTION NO. 18-R-214: A Resolution Approving a Public Sidewalk Easement Agreement between the Village and the Central Lake County Joint Action Water Agency President Weppler explained that the Central Lake County Joint Action Water Agency ("CLCJA WA") owns the vacant property at 776 Sunnyside Avenue, which is located at the far east end of Sunnyside Avenue where it connects with Seventh A venue. This vacant property is abutted by the North Shore Bike Path ("bike path") along its north end and an existing public sidewalk that is owned and maintained by the Village within the Sunnyside Avenue right-of-way along the south end.

Pedestrians were frequently cutting through the private property to access the bike path, which resulted in staff exploring the feasibility of constructing a public sidewalk through the property to provide a proper connection between the public sidewalk and the bike path. Staff coordinated with CLCJA WA on the request.

It was determined that a sidewalk would be feasible and CLCJA WA was in agreement with construction with the understanding that a formal Easement Agreement would be pursued upon completion. The Village published a Request for Proposals in September and Schroeder & Schroeder, Inc. was selected for the construction with a low bid of $12,955. Construction of the sidewalk has been completed and Staff now desires to solidify the final Easement Agreement with CLCJA WA for public use of the walkway.

Village Staff recommended the approval of the resolution to approve the Public Sidewalk Easement Agreement between the Village and the Central Lake County Joint Action Water Agency and the authorize execution by the Mayor. The Mayor asked for questions and comments. The Mayor also thanked CLCJA WA for their assistance.

Trustee Johnson moved to approve the resolution approving a public sidewalk easement agreement between the Village and the Central Lake County Joint Action Water Agency. Trustee Garrity seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows:

DRAFT


A YES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

RESOLUTION NO. 18-R-215: A Resolution for Change Order No. 1 for the Downtown Metra Station Renovation Project President Weppler reported that on July 24, 2018, the Village Board awarded a contract for the Downtown Metra Station Renovation project to the lowest responsive bidder, Efraim Carlson & Son in the base bid amount of $1,286,800 with the passage of Resolution 18-R-155. Funding for the project is provided in the Commuter Parking Fund in Account# 14-0000-6-791.

An initial Change Order proposed the following:

• A $8,121.00 credit for using windows manufactured by Anderson instead of the specified Pella;

• An additional $10,607.30 net increase to remove the exterior walls and construct new masonry walls due to structural stability concerns.

Staff and the project architect/construction manager RM Swanson Architects reviewed the supporting documentation and recommended an initial change order to the contract in the amount of $2,486.30. The adjusted contract price was $1,289,286.30. Funds are available in the Commuter Parking Fund for the additional work.

Staff recommended the adoption of the attached resolution for approval of Change Order No. 1 to the contract with Efraim Carlson & Sons for the Downtown Metra Station Renovation project. The Mayor asked for questions and comments.

Trustee Johnson asked if a change in window providers would change the look and feel of the building. Director Kendzior stated that Pella and Anderson Windows are of equal quality, and only the price changes.

Trustee Johnson moved to approve the resolution approving the Change Order No. 1 for the Downtown Metra Station Renovations Project. Trustee Adams seconded. The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None

DRAFT

BOARD OF TRUSTEES/November 13, 2018 Page7

RESOLUTION NO. 18-R-216: A Resolution Approving a Special Event Request from the Libertyville Civic Center Foundation for Libertyville Days 2019 The Mayor explained that the Libertyville Civic Center Foundation (LCCF) has requested the use of Village property for the 2019 Libertyville Days Festival.

The Parks and Recreation Committee had approved park site use at Cook and Sunset Rotary Parks from June 13-16, 2019, subject to Staff review of the details of the special event request in the submitted application.

Staff had reviewed the application and recommended the following for management of the event as part of the recommended Village Board approval:

• LCCF will meet with Fire and Police Staff to coordinate potential weather emergency plans and designate one on-site coordinator during the event for emergency communications that will be responsible for all communication with vendors and service providers in the event of an emergency shut-down (and any possible re-start).

• Carnival rides on Saturday, June 15, 2019 will begin operation after the parade has passed the carnival area.

• Parade fencing will be provided in the downtown prior to the parade. • LCCF will coordinate placement of tents in Cook Park with the Village to avoid

sprinkler system damage. No spray paint may be used on Village property. • LCCF agrees to restore any damage in Cook Park and Sunrise Rotary Park in a

timely manner, if requested by the Village. • LCCF will use Libertyville businesses whenever possible. • An emergency access point is needed. An area between the Civic Center and

Masonic Temple will likely be used. This will be reviewed with LCCF prior to the event.

• LCCF will provide a certificate of insurance and complete the special events application.

• LCCF will apply for the appropriate Village and State Liquor License. • LCCF will coordinate with the Chief of Police the posting of signs indicating no

concealed weapons allowed. • LCCF will reimburse the Village for one-half of the Police operation related

expenses associated with the festival. The Village will provide Public Works setup services to assist with the parade.

• A minimum five ( 5) foot setback from structures will be required for all carnival rides.

Staff recommended Village Board approval of the use of Village property and approval of the special event application for the event from June 13-16, 2019 subject to the conditions as detailed. The Mayor then asked for questions and comments.

DRAFT


Representatives of the Civic Center Fmmdation were introduced and available to answer questions.

Trustee Justice questioned the restoration of the parks should there be any damages. The Mayor stated that any restoration required had never been an issue.

Trustee Adams moved to approve the resolution approving a Special Event Request from the Libertyville Civic Center Foundation for Libertyville Days 2019. Trustee Johnson seconded. Trustee Carey recused himself for voting.

The Mayor asked for further Board and public discussion. The motion carried on roll call vote as follows: A YES: Trustees Johnson, Moras, Justice, Adams, and Garrity NAYS: None

RESOLUTION NO. 18-R-217: A Resolution Approving a Contract with Landscape Concepts Management for the Annual Parkway Tree Pruning Program President Weppler noted that last spring the Village concluded a 5-year parkway tree pruning (trimming) rotation. Per the pruning cycle, a new rotation should begin in the southwest quadrant of the Village this winter. Staff solicited competitive bids from contractors to perform the tree pruning work within the specified time frame. Three bids were received and opened on October 18, 2018. The lowest responsive bid submitted was from Landscape Concepts Management, Inc. in the amount of $95,400. The bid summary is below and the bid tabulation is attached for further detailed information.

Contractor Bid Amount Landscape Concepts Management, Inc. $95,400 Advanced Tree Care $104,700 Kinnucan Tree Experts $185,000

Landscape Concepts Management, Inc. had successfully performed this work in the Village for the past five years. The Fiscal Year 2018/19 Annual Budget has funds in the amount of $40,000 for the proposed contracted work in the Annual Tree Trimming line item in Account# 01-0701-5-728. Staff spoke with the low bid contractor and they will honor their unit prices for the lesser amount of work based upon the available budgeted funds of $40,000.

Staff recommended approval of the Resolution to award the contract for the Annual Parkway Tree Pruning to Landscape Concepts Management, Inc. in the not-to-exceed amount of $40,000 and authorize execution by the Village Administrator. The Mayor asked for questions and comments.

DRAFT


Walt Oakley asked if the Village had considered pruning out fire blight. Director Kendzior noted that there is a five-year pruning program. He stated that he would follow up with the Parks Superintendent.

PETITIONS AND COMMUNICATIONS The Mayor and Board Members wished everyone a Happy Veterans Day. Trustee Johnson thanked the Mayor for his long-time work on the Libertyville Days Festival.

EXECUTIVE SESSION The Mayor noted the need for the Village Board to meet in Executive Session for discussion of the following:

A. Closed Session Minutes, Review [5 ILCS 120/2(c)(21)] B. Litigation: Pending oflmrninent [5 ILCS 120/2(c)(l l)]

Trustee Johnson moved to go into Executive Session at 8:42 p.m. Trustee Garrity seconded, and the motion carried on a unanimous voice vote.

ADJOURNMENT The Board returned to the regular meeting at 9:38 p.m., and with no further business to come before Village Board, Trustee Carey moved to adjourn, and Trustee Justice seconded. The motion carried on a unanimous voice vote.

Respectfully submitted,

Sally A. Kowal Village Clerk

Agenda Item No. 3 B


Meeting Date:

Agenda Item:


Staff Contact:

November 27, 2018

Approval of Attached Bills

Approve Payment

Nicholas A. Mostardo, Director of Finance Q/ Summary of Funds

General Fund Capital Improvement Fund Commuter Parking Fund Concord Special Service Area Emergency Telephone System 911 Firefighters Pension Fund Foreign Fire Insurance Tax General Bond & Interest Hotel/Motel Tax Fund Impact Fee Fund Libertyville Sports/Comp Motor Fuel Tax Fund Northwest Water/Sewer Fund Park Improvement Fund Public Building Improvement Fund Road Improvement Sales Tax Bond Fund Tax Increment Finance District Technology Equipment/Replacement Service Fund Timber Creek Special Service Area Utility Fund Vehicle Maintenance/Replacement Fund

Total• Accounts Payable

Total - Payroll 11/20/2018

Grand Total

$276,369.12 1,833.98

588.21 0.00 0.00 0.00 0.00 0.00

3,023.40 0.00

23,487.10 0.00 0.00

4,258.75 297.47

0.00 0.00 0.00 0.00

112.34 203,067.30 203,756.29 716,793.96

816,270.06

1,533,064.02

The payment of the above listed funds has been approved by the Village Board of Trustees at a meeting held on November 27, 2018 and you are hereby authorized to pay them from the appropriate budgets.

Terry L. Weppler, Mayor Attest:

Sally A. Kowal, Village Clerk

11/21/2018 09:42 AM User: sdurning DB: Libertyville

GL Number

Fund 01 GENERAL FOND Dept 0000 GENERAL 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 Ol-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 Ol-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 01-0000-0-450000 Ol-0000-3-627000

INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF LIBERTYVILLE EXP CHECK RUN DATES 11/27/2018 - 11/27/2018

JOURNALIZED

Invoice Line Desc

BB-18-0152 - PB-18-0393 BP-17-0009 - PI-17-0011 BP-18-0008 - PI-18-0008 BP-18-0003 - PI-18-0003 BB-18-0195 - PB-18-0549 BB-18-0197 - PB-18-0552 BESW-17-0023 - PENG-17-0339 BB-18-0158 - PB-18-0413 BB-17-0304 - PB-17-0945 BB-18-0110 - PB-18-0315 BB-18-0143 - PB-18-0377 BB-18-0072 - PB-18-0178 BB-18-0176 - PB-18-0485 BB-18-0141 - PB-18-0369 BB-18-0173 - PB-18-0484 BB-18-0232 - PB-18-0634 BB-18-0066 - PB-18-0148 BB-18-0056 - PB-18-0107 BB-17-0311 - PB-17-0951 BB-18-0153 - PB-18-0394 BB-18-0135 - PB-18-0350 BB-18-0156 - PB-18-0406 BB-18-0028 - PB-18-0049 BB-18-0196 - PB-18-0525 BB-18-0118 - PB-18-0319 BB-18-0042 - PB-18-0072 BB-17-0207 - PB-17-0618 BEP-18-0025 - PENG-18-0299 BB-18-0102 - PB-18-0254 BUILDING PERMITS

BOTH OPEN AND PAID Vendor

AC HOME DESIGN AMERICAN NATIONAL SPRINK AMERICAN NATIONAL SPRINK AMERICAN NATIONAL SPRINK BAKER, WILLIAM & SHARMIL BDS CONSTRUCTION INC BEAUMON.T, DENNIS & LINEL BROOKHILL BUILDERS BURGOS, GERSON & PENNY C BUSCHMAN HOMES CENTURY BAY BUILDERS CRB BUILDERS ELLIOT WEST HOME SERVICE FIX IT UP FRIZZO, ROBERT & SUSAN GM BUILDERS HABITAT HOME SERVICES HASAN, RAMEEZ HUTSON, CRAIG A & ELIZAB IDEA HOMES VENTURES ILtIAN, PETER & MICHELLE INFINITY PROPERTY SERVIC LAZZARETTO CONSTRUCTION MIHOVILOVICH BROS BUILDE REVEAL GROUP RIESENBERG, KORT RIVI, STEPHEN SCHAFER BROTHERS REMODEL SPRINGGATE, SCOTT & DEBO CLEAR PIPE

Invoice Description

BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund BD Bond Refund 2017 FLOOD PERMIT REFUND JSWR-18-0010

Total For Dept 0000 GENERAL Dept 0100 ADMINISTRATION/FINANCE 01-0100-3-716000 VITAL RECORDS 01-0100-3-716000 VITAL RECORDS 01-0100-3-728000 TECHNICAL SERVICES 01-0100-3-728000 TECHNICAL SERVICES 01-0100-3-746000 EMPLOYEE PROGRAMS-SNACKS & ORIN 01-0100-3-746000 EMPLOYEE PROGRAMS-SNACKS & ORIN Ol-0100-3-746000 EMPLOYEE PROGRAMS 01-0100-4-710000 TELEPHONE 01-0100-5-722000 POSTAGE 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-723000 OFFICE SUPPLIES 01-0100-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0100-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0100-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0100-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES

IDPH VITAL RECORDS DIST49.5/09705 DEATH CERT SURCHG OFFICE DEPOT OFFICE SUPPLIES ADVOCATE OCCUPATIONAL HE HEPATITIS B VACCINE ADVOCATE OCCUPATIONAL HE PRE-EMPLOYMENT PHYSICAL PETTY CASH GENERAL REPLENISH PETTY CASH PETTY CASH GENERAL REPLENISH PETTY CASH MAINSTREET LIBERTYVILLE GIFT CERT-WELLNESS FROG CALL ONE SERVICE 11/18 U.S. POSTMASTER POSTAGE/WTR 2018 VILLAGE VIEWS ACCO BRANDS DIRECT 10-DESKTOP GLASS PAD AMAZON MONITOR ARM/AVERY TABS BEAVER SHREDDING, INC. OFFICE DEPOT PETTY CASH GENERAL WAYFAIR, LLC EGG HARBOR CAFE IGFOA ILCMA O'TOOLES

DOCUMENT DESTRUCTION OFFICE SUPPLIES REPLENISH PETTY CASH DESKTOP GLASS PADS BUSINESS LUNCH-FIN DIR ORIENTATION IGFOA SEMINAR MOSTARDO & TAX REFUND-TRAINING-AMIDEI/ENGLEMANN BUSINESS LUNCHEON

Page: 1/12

Amount

500.00 500.00 500.00 500.00 500.00

1,500.00 500.00 500.00 500.00 500.00 500.00

4,250.00 500.00 500.00 500.00 500.00 500.00

1,500.00 500.00 500.00 500.00

1,500.00 1,500.00

500.00 1,500.00 1,500.00 1,500.00

250.00 1,500.00

60.00

26,060.00

6,796.00 163.19

66.00 137.00

45 .22 40.50

2,000.00 559.64

1,531.70 265. 60

4.30 238.00 461.33

8.87 164.63

60.00 60.00

(120.00) 64 .27

Check#


GL Number

Fund 01 GENERAL FUND


JOURNALIZED BOTH OPEN AND PAID

Invoice Line Desc Vendor Invoice Description

Dept 0100 ADMINISTRATION/FINANCE 01-0100-5-743000 PUBLICATION PADDOCK PUBLICATIONS, IN TREASURER REPORT 01-0100-5-744000 PRINTING HAAPANEN VILLAGE NEWS FALL 2018 01-0100-5-799000 MISCELLANEOUS CURTIS FRAME COUNTY ADMINISTRATOR GIFT

01-0100-5-799000 HALLOWEEN CANDY-TRICK/TREAT MAI PETTY CASH GENERAL REPLENISH PETTY CASH 01-0100-5-799000 MISCELLANEOUS TARGET LAMP FOR THRESHOLD ON BKCASE-VILLAGE 01-0100-5-799000

Dept 0201 ENGINEERING 01-0201-3-728000 01-0201-3-728000 01-0201-3-728000 01-0201-3-728000 01-0201-3-728000 01-0201-3-728000 01-0201-3-728000 01-0201-4-710000 01-0201-5-723000 01-0201-5-723000

Dept 0203 STREETS 01-0203-3-728000 Ol-0203-4-707000 01-0203-4-707000 01-0203-4-707000 01-0203-4-707000 Ol-0203-5-706000 01-0203-5-706000 01-0203-5-706000 01-0203-5-706000 01-0203-5-706000 01-0203-5-752000 01-0203-5-752000 01-0203-5-752000 01-0203-5-752000 01-0203-5-752000 01-0203-7-708000 01-0203-7-708000 01-0203-7-708000 01-0203-7-708000 01-0203-7-708000 Ol-0203-7-708000 01-0203-7-708000 01-0203-7-708000 01-0203-7-708000 01-0203-7-712000 01-0203-7-716000 01-0203-7-716000 01-0203-7-718000 01-0203-7-718000 01-0203-7-718000 01-0203-7-718000

MISCELLANEOUS

TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TELEPHONE OFFICE SUPPLIES OFFICE SUPPLIES

TECHNICAL SERVICES STREETLIGHT ENERGY STREETLIGHT ENERGY STREETLIGHT ENERGY STREETLIGHT ENERGY MATERIALS AND SUPPLIES MATERIALS AND MATERIALS AND MATERIALS AND MATERIALS AND UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS

SUPPLIES SUPPLIES SUPPLIES SUPPLIES

STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE STREETLIGHT MAINTENANCE MAINTENANCE BUILDINGS MAINTENANCE STREETS AND ALLEYS MAINTENANCE STREETS AND ALLEYS MAINTENANCE STORM SEWERS MAINTENANCE STORM SEWERS MAINTENANCE STORM SEWERS MAINTENANCE STORM SEWERS

MAINSTREET LIBERTYVILLE GIFT CERT- HOLIDAY

Total For Dept 0100 ADMINISTRATION/FINANCE

BLA, INC WDO REVIEW-LIFE STORAGE LOT BLA, INC WDO REVIEW-AVEXIS PKG LOT BLA, INC WDO REVIEW-1240 N MILWAUKEE AVE BLA, INC HOUSELINE REV-400 BTRFLD LN BLA, INC HOUSELINE REV-518 KENWOOD BLA, INC HOUSELINE REV-340 GRANT CT BLA, INC HOUSELINE REV-612 HAMPTON CALL ONE SERVICE 11/18 AMAZON DATE STAMP OFFICE DEPOT OFFICE SUPPLIES

Total For Dept 0201 ENGINEERING

MURRAY & TRETTEL, INC DAILY OPERATING FORECASTS 11/1-3/31/1 COMMONWEALTH EDISON CO SERVICE 10/18 COMMONWEALTH EDISON CO SERVICE 10/18 COMMONWEALTH EDISON CO SERVICE 10/18 COMMONWEALTH EDISON CO SERVICE 10/18 HOME DEPOT CREDIT SERVIC ELEC TAPE/WIRE CONNECTOR MENARDS-VH FORMING LUMBER MENARDS-VH VEGETABLE OIL PRO-SAFETY INC PRO-SAFETY INC AMAZON

GLOVES EAR MUFF TRACTION CLEATS FOR WTR

CUTLER WORKWEAR UNIFORM BRADY CUTLER WORK.WEAR UNIFORM LAMBERT NORTH AMERICAN SAFETY IN RAIN SUITS/SWEATSHIRT NORTH AMERICAN SAFETY IN UNIFORM GEARY ELECTRIC INC LOCATE & REPAIR CABLE FAULT BURDICK/A GEARY ELECTRIC INC LOCATE & REPAIR CABLE FAULT BURDICK GEARY ELECTRIC INC LOCATE & REPAIR CABLE FAULT SAXON GEARY ELECTRIC INC RE FASTEN CONDUIT TO UTIL POLE PINETR GEARY ELECTRIC INC LOCATED CABLE FAULT REGENCY & DYMOND GEARY ELECTRIC INC INSTALL & SPLICE NEW CABLE - GOLF GEARY ELECTRIC INC LOCATE & REPAIR CABLE FAULT GOLF & HA GEARY ELECTRIC INC LOCATE & REPAIR CABLE FAULTS BLUEBERR GEARY ELECTRIC INC TRENCH NEW LINE FOR LIGHTS 800 S MILW A-1 SECURITY ROOFING CO ROOF PATCHING@ GARFIELD PUMP HSE PETER BAKER & SON CO PAVING MATERIALS PETER BAKER & SON CO PAVING MATERIALS FISCHER BROS FRESH CONCR CONCRETE RAY SCHRAMER & CO PEA GRAVEL RAY SCHRAMER & CO BASIN, CONCRETE MIX RAY SCHRAMER & CO MORTAR

Page: 2/12

Amount

1,803.20 2,267.59

39. 90 30.98 44.99

7,800.00

24,532.91

568.00 284.00

1,278.00 426.00 426.00 284.00 284.00

79. 95 40 .36 73. 86

3,744.17

1,500.00 24.73 25.44

134.51 125.73

26.17 61.35 39.00

109.63 26.35

177.13 43.18 64. 77

151. 50 433.48 506.75 782.45 490.55 154.30 690.66 611.48 956.44 824.66

2,788.66 875.00

45 .10 141. 60 776.94

69.60 146.90

7.35

Check#



JOURNALIZED

GL Number

Fund 01 GENERAL FUND Dept 0203 STREETS 01-0203-7-718000 01-0203-7-718000 01-0203-7-731000

Dept 0204 SNOW REMOVAL AND 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-706000 01-0204-5-799000 01-0204-7-715000

Invoice Line Desc

MAINTENANCE STORM SEWERS MAINTENANCE STORM SEWERS TRAFFIC SIGNAL MAINTENANCE

ICE CONTROL BULK ROCK SALT - NOT TO EXCEED BULK ROCK SALT - NOT TO EXCEED BULK ROCK SALT - NOT TO EXCEED BULK ROCK SALT BULK ROCK SALT - NOT TO EXCEED BULK ROCK SALT BULK ROCK SALT MATERIALS AND SUPPLIES MISCELLANEOUS MAINTENANCE OTHER EQUIPMENT

Dept 0205 REFUSE &

01-0205-3-724000 01-0205-3-724000 01-0205-5-706000 Ol-0205-5-706000

RECYCLING DISPOSAL DISPOSAL MATERIALS &

MATERIALS & SUPPLIES SUPPLIES

Dept 0301 PLANNING DIVISION 01-0301-4-710000 TELEPHONE

MATERIALS AND SUPPLIES TRAVEL, TRAIN, SUBSCRIPT, DUES


RAY SCHRAMER & CO RAY SCHRAMER & CO STATE TREASURER

Invoice Description

BASIN SEALANTS PIPES, SEALS TRAFFIC SIGNAL MAINT JULY - SEPT 2018

Total For Dept 0203 STREETS

MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT MORTON SALT, INC. BULK ROCK SALT RUSSO POWER EQUIPMENT ROCJ:( SALT WITTROCK, MARTINE REIMBURSE-SNOW PLOW TRAINING LUNCH MIDWEST HOSE AND FITTING 3" PVC DISCHARGE M X F CAMLOCK

Total For Dept 0204 SNOW REMOVAL AND ICE CONTROL

GROOT, INC PETERSEN EXCAVATING BERTAUD, JEANNE BURROUGHS, MARGARET

DISPOSAL 10/18 ASPHALT DISPOSAL REIMBURSE/COMPOST BIN & BARREL REIMBURSE/COMPOST BIN

Total For Dept 0205 REFUSE & RECYCLING

CALL ONE SERVICE 11/18 OFFICE DEPOT OFFICE SUPPLIES NORTHEASTERN IL PLANNING HOUSING SEMINAR-SPODEN

01-0301-5-706000 01-0301-5-726000 01-0301-5-726000 01-0301-5-726000

TRAVEL, TRAIN, SUBSCRIPT, DUES NORTHEASTERN IL PLANNING HOUSING SEMINAR-SMITH TRAVEL, TRAIN, SUBSCRIPT, DUES NORTHEASTERN IL PLANNING HOUSING SEMINAR-SANDINE

Dept 0302 BUILDING 01-0302-3-728000 01-0302-3-728000 01-0302-3-728000 01-0302-4-710000 01-0302-5-706000 01-0302-5-726000 01-0302-5-726000

SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES TELEPHONE MATERIALS AND SUPPLIES TRAVEL, TRAIN, SUBSCRIP & DUES TRAVEL, TRAIN, SUBSCRIP & DUES

Dept 0303 ECONOMIC DEVELOPMENT 01-0303-3-728000 TECHNICAL SERVICE 01-0303-3-741000

Dept 0501 POLICE 01-0501-2-747000 01-0501-3~705000 Ol-0501-3-705000 01-0501-3-705000

PROMOTION & ACTIVITIES

ADMIN, COMMUNICATION & RECORDS UNEMPLOYMENT BENEFITS CONTRACTUAL SERVICES CONTRACTUAL SERVICES CONTRACTUAL SERVICES

Total For Dept 0301 PLANNING DIVISION

THOMPSON ELEVATOR INSPEC THOMPSON ELEVATOR INSPEC THOMPSON ELEVATOR INSPEC CALL ONE AMAZON IL ASSOC OF CODE ENFORCE NW BOCA

1-ELEV PLAN REVIEW 23-ROUTINE CODE INSPECTIONS 1-FULL MOD PERM:IT RE-INSPECT SERVICE 11/18 ADJUST STANDING DESK/SAFETY VEST 2019 MEMBERSHIP RENEWAL JENSEN SEMI ANNUAL MTG 12/7/18

Total For Dept 0302 BUILDING SERVICES

COSTAR REALTY INFORMATIO COSTAR REAL ESTATE SUBSCRIPTION HEUSER, DANIEL LVILLE BUS OF THE DAY VIDEO EDITING

Total For Dept 0303 ECONOMIC DEVELOPMENT

ILL DEPT OF EMPLOYMENTS COMMONWEALTH EDISON CO GATSO USA MUNICIPAL ELECTRONICS DI

3/18 QTR-DC # 6830000767 SERVICE 10/18 RED LIGHT CAMERA PROGRAM COLLECTION FEES 10/18

10/18

Page: 3/12

Amount

332.00 108.00

8,385.00

21,636.41

15,124.56 5,440.98

11,236.77 5,581.72 5,351.80 1,363.97

17,594.32 257.25 229.48

67. 00

62,247.85

249.88 600.00

80.00 25.00

954.88

79. 95 347.05

15. 00 15.00 15.00

472. 00

100.00 989.00 100.00

79.95 169.07

40.00 100.00

1,578.02

180.00 200.00

380.00

972. 00 41.05

4,620.00 10.00

Check#

11/21/2018 09,42 AM User: sdurning DB: Libertyville


JOURNALIZED

GL Number Invoice Line Desc

Fund 01 GENERAL FUND Dept 0501 POLICE ADMIN, COMMUNICATION & RECORDS 01-0501-3-705000 CONTBACTUAL SERVICES 01-0501-4-710000 TELEPHONE 01-0501-4-710000 TELEPHONE 01-0501-5-706000 PRISONER MEALS 4 01-0501-5-706000 AWARD FRAMES 01-0501-5-723000 OFFICE SUPPLIES 01-0501-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0501-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0501-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES 01-0501-5-726000 RETIREMENT PARTY SUPPLIES 01-0501-5-726000 RETIREMENT PARTY SUPPLIES

Dept 0502 POLICE PATROL 01-0502-5-706000 01-0502-5-752000 01-0502-5-752000 01-0502-5-7 520QQ. 01-0502-5-752000 01-0502-5-752000 01-0502-5-752000 01-0502-5-752000 01-0502-7-715000 01-0502-7-715000 01-0502-7-715000

MATERIALS AND SUPPLIES UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS MAINTENANCE OTHER EQUIPMENT WEAPONS MAINTENANCE MAINTENANCE OTHER EQUIPMENT

Dept 0503 POLICE-INVESTIGATIONS 01-0503-3-705000 CONTRACTUAL SERVICES 01-0503-3-705000 CONTRACTUAL SERVICES

Dept 0505 POLICE-COMMUNITY SERVICES 01-0505-3-751000 ANIMAL CARE

Dept 0601 FIRE-ADMINISTRATION 01-0601-4-710000 TELEPHONE 01-0601-4-710000 TELEPHONE 01-0601-4-710000 TELEPHONE 01-0601-5-723000 OFFICE SUPPLIES 01-0601-5-723000 OFFICE SUPPLIES

BOTH OPEN AND PAID Vendor Invoice Description

VILLAGE OF VERNON HILLS DISPATCH OPERATING & CAPITAL 11/18 CALL ONE SERVICE 11/18 CALL ONE SERVICE 11/18 PETTY CASH GENERAL REPLENISH PETTY CASH PETTY CASH GENERAL REPLENISH PETTY CASH OFFICE DEPOT OFFICE SUPPLIES IL ASSN CHIEFS OF POLICE MEMBERSHIP RENEWAL HERDEGEN LAKE COUNTY CHIEF OF POL MEMBERSHIP RENEWAL HERDEGEN LAKE COUNTY CHIEF OF POL MEMBERSHIP RENEWAL FABBRI PETTY CASH GENERAL REPLENISH PETTY CASH PETTY CASH GENERAL REPLENISH PETTY CASH

Total For Dept 0501 POLICE ADMIN, COMMUNICATION & REC

HAVEY COMMUNICATIONS J.G. UNIFORMS INC J.G. UNIFORMS INC J.G. UNIFORMS INC J.G. UNIFORMS INC J.G. UNIFORMS INC, J.G. UNIFORMS INC PETERSEN, JEFFREY M&M CYCLERY PETTY CASH GENERAL STREICHER 1 S

TRUNK VAULTS #21 VEST COVER KOCHENASH VEST COVER KAPUSINSKI UNIFORM - KORHUMEL SEW ON SHOULDER PATCHES KOCHENASH KAPUSINSKI AND MELVIN UNIFORM ITEMS UNIFORM-STOLZENBURG REIMBURSE UNIFORM PANTS BIKE REPAIR REPLENISH PETTY CASH HELMET, HOOD, GLOVES, NECK PROTECTOR

Total For Dept 0502 POLICE PATROL

TRANS UNION LLC EMPLOYMENT BACKGROUND CHECK WEST GROUP PAYMENT CENTE WEST INVESTIGATIVE INFO 10/18

Total For Dept 0503 POLICE-INVESTIGATIONS

LC HLTH DEPT & COMMUNITY ANIMAL CONTROL 10/18

Total For Dept 0505 POLICE-COM:MUNITY SERVICES

CALL ONE CALL ONE VERIZON WIRELESS BALDWIN COOKE OFFICE DEPOT

SERVICE 11/18 SERVICE 11/18 SERVICE 10/2-11/1/18 2019 CALENDAR REFILL CARANI OFFICE SUPPLIES

Total For Dept 0601 FIRE-ADMINISTRATION

Dept 0602 FIRE PREVENTION 01-0602-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES IL FIRE INSP ASSOC [IFIA MEMBERSHIP DUES-KOMERS & OBOS

Total For Dept 0602 FIRE PREVENTION

Dept 0603 FIRE-EMERGENCY SERVICES 01-0603-3-705000 CONTRACTURAL SERVICES CALL ONE SERVICE 11/18 01-0603-3-705000 CONTRACTURAL SERVICES VILLAGE OF VERNON HILLS DISPATCH OPERATING & CAPITAL 11/18 01-0603-3-728000 TECHNICAL SERVICES ANDRES MEDICAL BILLING, AMBULANCE BILLING 10/18 01-0603-5-707000 FIREFIGHTER SUPPLIES EMERGENCY MEDICAL PRODUC EMS SUPPLIES

Page: 4/12

Amount

17,837.18 352.63 239.85

21.56 17.98

485.70 220.00

SO.OD 50. 00 19.13 13.09

24,950.17

1,225.00 309.19 151.06

45.00 24.00 44.35

142.00 79.99 70.00 40.99

847.00

2,978.58

25. 00 244.20

269.20

55.00

55.00

239.85 1,683.95

141.45 23.42

321. 42

2,410.09

95.00

95.00

119.32 11,891.45

5,574.09 606.50

Check#




GL Number Invoice Line Desc Vendor Invoice Description

Fund 01 GENERAL FUND Dept 0603 FIRE-EMERGENCY SERVICES 01-0603-5-726000 TRAVEL, TRAIN, SUBSCRIP & DUES ACROSS THE STREET PRODUC CE TRAINING KEY

Dept 0604 FIRE-SUPPORT SERVICES 01-0604-3-705000 CONTRACTUAL SERVICES 01-0604-4-709000 UTILITIES - STATION 3 01-0604-5-706000 MATERIALS AND SUPPLIES 01-0604-5-752000 UNIFORMS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-712000 MAINTENANCE BUILDINGS 01-0604-7-715000 MAINTENANCE OTHER EQUIPMENT

Dept 0701 PARKS 01-0701-4-708000 01-0701-4-708000 01-0701-4-710000 01-0701-5-726000 01-0701-5-726000 01-0701-5-726000 01-0701-5-726000 01-0701-5-752000 01-0701-5-752000 01-0701-5-752000 01-0701-5-752000 01-0701-7-712000 01-0701-7-715000

Dept 0702 RECREATION 01-0702-2-747000 01-0702-4-709000 01-0702-4-710000 01-0702-4-710000 01-0702-4-710000 01-0702-5-706000 01-0702-5-706000 01-0702-5-706000 01-0702-5-707000 01-0702-5-723000 01-0702-5-723000 01-0702-5-732000 01-0702-7-712000 01-0702-7-712000

ELECTRICITY ELECTRICITY TELEPHONE TRAVEL, TRAIN, SUBSCRIP & DUES TRAVEL, TRAIN, SUBSCRIP & DUES TRAVEL, TRAIN, SUBSCRIP & DUES TRAVEL, TRAIN, SUBSCRIP & DUES UNIFORM:$ UNIFORM:S UNIFOBMS UNIFORMS MAINTENANCE BUILDING MAINTENANCE OTHER EQUIPMENT

UNEMPLOYMENT BENEFITS NORTH SHORE GAS TELEPHONE TELEPHONE TELEPHONE SUPPL & EXP - TOT PROGRAMS SUPPL & EXP - TOT PROGRAMS SUPPL & EXP - TOT PROGRAMS SUPPL & EXP-YOUTH PROGRAMS OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES & EXP -SPC EVNT FMLY MAINTENANCE BUILDING MAINTENANCE BUILDING

Dept 0703 SWIMMING POOL OPERATIONS 01-0703-4-708000 ELECTRICITY 01-0703-4-710000 TELEPHONE

Total For Dept 0603 FIRE-EMERGENCY SERVICES

MOTOROLA INC STARCOM RADIO SERVICE 11/1-11/30/18 NORTH SHORE GAS CO SERVICE 10/18 AMAZON 2-COFFEE CARAFE RED WING BUSINESS ADVANT BOOTS RECKLING A & J SEWER SERVICE INC GREASE TRAP INSPECTION STN3 CAHILL HEATING & A/C REPLACE BELT & SERVICE ROOF TOP UNIT HOUSE OF DOORS, INC REPLACE DOOR HOUSE OF DOORS, INC INSPECT & REPAIR DAMAGED SEAL INT'L FIRE EQUIPMENT COR SEMI ANNUAL FIRE SYST/ANNUAL MAINT OF INT'L FIRE EQUIPMENT COR SEMI ANNUAL MAINT FIRE SYST & ANNUAL SOURCE, INC OF MISSOURI MOBILE ROUTER NEW AMB

Total For Dept 0604 FIRE-SUPPORT SERVICES

COJ:,1MONWEALTH EDISON CO SERVICE 10/18 COJ:,i.iMONWEALTH EDISON CO SERVICE 10/18 CALL ONE SERVICE 11/18 ARBOR DAY FOUNDATION TREE CITY MEMBERSHIP IL ARBORIST ASSOCIATION IAA CONF HEURICH IL ARBORIST ASSOCIATION IAA CONF AYALA INT'L SOCIETY OF ARBORIC 2019 MEMBERSHIP RENEWAL HEDRICH AMAZON TRACTION CLEATS FOR WTR AMAZON PHONE CLIPS LECHNER & SONS UNIFORMS LECHNER & SONS UNIFORMS MENARDS-VH THERMOSTAT, THERMOCOUPLE, RV MARINE DeROSE TIRE & AUTO TIRE DISPOSAL FEE

Total For Dept 0701 PARKS

ILL DEPT OF EMPLOYMENTS NORTH SHORE GAS CO CALL ONE CALL ONE CALL ONE DISCOUNT SCHOOL SUPPLY HERCHENBACH, JULIE HERCHENBACH, JULIE CONNEY SAFETY PRODUCTS VISTA PRINT WAREHOUSE DIRECT

3/18 QTR-DC # 6830000767 SERVICE 10/18 SERVICE 11/18 SERVICE 11/18 SERVICE 11/18 PRESCHOOL SUPPLIES REIMBURSE-FRESCH SUPPLIES REIMBURSE - PRESCH SUPPLIES RETURN ICE PACK BUSINESS CARDS-JENKINS 3 RING BINDERS/BNDR INDEX

PARTYPRO. COM MAYORS BREAKFAST & SANTA BREAKFAST AEREX PEST CONTROL PEST CONTROL 11/18 INT'L FIRE EQUIPMENT COR ANNUAL MAINT FIRE EXT-CRAWFRD HSE

Total For Dept 0702 RECREATION

COMMONWEALTH EDISON CO CALL ONE

SERVICE 10/18 SERVICE 11/18

Page: 5/12

Amount

125.00

18,316.36

102.00 86.89 49.90

218.48 146.99 198.00

2,098.00 400.56 188.32 187.90

1,032.23

4,709.27

25. 72 94_73

141.20 15.00

265.00 305.00 180.00 148. 69

39.90 24.24 24.24 30.72 27.00

1,321.44

54.00 90.46

265.32 22 .11 79.95

209.80 58. 76 43.32

(24. 64) 13 .98

7.43 25.90 50.00 11. 70

908.09

13.21 22.12

Check#



JOURNALIZED


Fund 01 GENERAL FUND Dept 0703 SWIMMING POOL OPERATIONS 01-0703-4-710000 TELEPHONE

Dept 0705 SENIOR PROGRAMS 01-0705-3-713000 CONTRACTUAL SERVICES

Dept 1200 LEGISLATIVE 01-1200-3-728000 01-1200-5-726000 01-1200-5-726000 01-1200-5-726000 01-1200-5-726000 01-1200-5-726000 01-1200-5-798000 01-1200-5-798000 01-1200-5-798000 01-1200-5-799000 01-1200-5-799000

BDS & COMMITTEES TECHNICAL SERVICE

Dept 1300 LEGAL 01-1300-3-777000 01-1300-3-781000

TRAVEL, TRAIN, SUBSCRIP & DUES TRAVEL, TRAIN, SUBSCRIP & DUES PARKING-WEPPLER PARKING-WEPPLER PARKING-WEPPLER BUSINESS APPRECIATION BREAKFST TAX REFUND BUSINESS APPRECIATION BREAKFST COMMITTEE OF THE WHOLE SNACKS COMM:ITTEE OF THE WHOLE-TIP

VILLAGE PROSECUTOR ADMINISTRATIVE ADJUDICATOR

Dept 1500 CENTRAL BUSINESS DST PARKING 01-1500-4-710000 TELEPHONE 01-1500-7-712000 MAINTENANCE BUILDING 01-1500-7-712000 MAINTENANCE BUILDING 01-1500-7-712000 MAINTENANCE BUILDING 01-1500-7-712000 MAINTENANCE BUILDING 01-1500-7-713000 MAINTENANCE PARKING LOTS

Dept 1700 PUBLIC BUILDINGS 01-1700-4-709000 01-1700-7-712000 01-1700-7-713000 01-1700-7-713000 01-1700-7-713000 01-1700-7-713000 01-1700-7-713000 01-1700-7-713000

NORTH SHORE GAS MAINTENANCE - VILLAGE HALL MAINTENANCE - SCHERTZ BLDG MAINTENANCE - SCHERTZ BLDG MAINTENANCE - SCHERTZ BLDG MAINTENANCE - SCHERTZ BLDG MAINTENANCE - SCHERTZ BLDG MAINTENANCE - SCHERTZ BLDG

Dept 2100 INFORMATION 01-2100-3-728000 01-2100-4-719000 01-2100-5-706000 01-2100-5-729000 01-2100-5-729000 01-2100-5-729000

TECHNOLOGY CONSULTING SERVICES INTERNET ACCESS MATERIALS AND SUPPLIES SOFTWARE,LICENSING, UPDATES SOFTWARE,LICENSING, UPDATES SOFTWARE,LICENSING, UPDATES


CALL ONE SERVICE 11/18

Total For Dept 0703 SWIMMING POOL OPERATIONS

LIBERTYVILLE CIVIC CENTE SR CTR OPERTNS & MNGMT NOV18-JAN19

Total For Dept 0705 SENIOR PROGRAMS

PADDOCK PUBLICATIONS, IN PANERA BREAD PANERA BREAD PETTY CASH GENERAL PETTY CASH GENERAL PETTY CASH GENERAL LIBERTYVILLE SUNSET FOOD LIBERTYVILLE SUNSET FOOD PARTYPRO. COM PETTY CASH GENERAL PETTY CASH GENERAL

PUBLIC NOTICE COMMITTEE OF THE WHOLE DINNER MTG COMMITTEE OF THE WHOLE BREAKFST MTG REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH MAYORS BREAKFAST MAYORS BREAKFAST MAYORS BREAKFAST & SANTA BREAKFAST REPLENISH PETTY CASH REPLENISH PETTY CASH

Total For Dept 1200 LEGISLATIVE BDS & COMMITTEES

LALUZERNE & SMITH, LTD. HENRY TONIGAN

Total For Dept 1300 LEGAL

CALL ONE GRAINGER INC WARREN ELECTRIC, INC WARREN ELECTRIC, INC WARREN ELECTRIC, INC ACS POWERWASH

LEGAL SERVICES 10/18 ADJUDICATION SERV SEPT & OCT

'SERVICE 11/18 THERMOSTAT@ GARAGE REPLACE MOTOR FOR HEATER LIGHT FIXTURE BALLAST LIGHTS & 4 PIN SOCKET PRESSURE WASH 4 DUMPSTERS

Total For Dept 1500 CENTRAL BUSINESS DST PARKING

NORTH SHORE GAS CO SERVICE 10/18 INT'L'FIRE EQUIPMENT COR ANNUAL MAINT FIRE EXT VH

CAHILL HEATING & A/C CHECKED ROOFTOP UNIT 2&6 SCHERTZ INT'L FIRE EQUIPMENT COR ANNUAL MAINT FIRE EXT SCHERTZ WAREHOUSE DIRECT PAPER TOWELS WAREHOUSE DIRECT PAPER TOWELS WAREHOUSE DIRECT SOAP & DISPENSER - POL WAREHOUSE DIRECT REFUND DUE TO PRICING ON PAPER TOWELS

Total For Dept 1700 PUBLIC BUILDINGS

PRESCIENT SOLUTIONS COMCAST BUSINESS AMAZON BS&A SOFTWARE INC CDW GOVERNMENT, INC ESQ SOLUTIONS

IT SUPPORT SERVICES #7 12/18 SERVICE 11/1 - 11/30/18 MONITOR ARM/AVERY TABS ANNUAL SOFTWARE $ERV/SUPPORT ADOBE ACROBAT FH CLOUD ANNUAL CONTRACT 9/18-8/19

Page: 6/12

Amount

213. 08

248.41

15,000.00

15,000.00

69.00 198. 63 110.13 11.00 16.00

7 .OD 697 .35 (40 .26) 55.51 15. 76 7.00

1,147.12

4,868.75 680.00

5,548.75

205.57 72.89 80.00

5.17 196.80 409.00

969.43

92.87 35.10

300.00 66.30

245.37 117.27

63.57 (40. 77)

879. 71

20,833.33 799.19 138.95

21,747.00 59.37

3,484.00

Check#



JOURNALIZED


Fund 01 GENERAL FUND Dept 2100 INFORMATION TECHNOLOGY 01-2100-5-729000 SOFTWARE,LICENSING, UPDATES 01-2100-5-729000 SOFTWARE,LICENSING, UPDATES 01-2100-5-729000 SOFTWARE,LICENSING, UPDATES 01-2100-5-729000 SOFTWARE,LICENSING, UPDATES 01-2100-5-729000 SOFTWARE,LICENSING, UPDATES 01-2100-5-799000 MISCELLANEOUS 01-2100-5-799000 MISCELLANEOUS 01-2100-5-799000 MISCELLANEOUS 01-2100-6-790000 DELL LAPTOP 01-2100-6-790000 MICROSOFT SURFACE PRO 01-2100-6-790000 TABLET CASE 01-2100-6-790000 SURFACE PRO COVERS 01-2100-6-790000 DELL DOCKING STATION 01-2100-6-790000 SURFACE PRO RUGGED CASE

Fund 06 TIM/CREEK SPECIAL SERVICE AREA Dept 0000 GENERAL 06-0000-0-780000 RETENTION POND MAINT 06-0000-0-780000 RETENTION POND MAINT 06-0000-0-780000 RETENTION POND MAINT

Fund 13 HOTEL/MOTEL Dept 0000 GENERAL 13-0000-0-720000 13-0000-0-720000 13-0000-0-759000 13-0000-0-762000 13-0000-0-762000 13-0000-0-762000 13-0000-0-762000 13-0000-0-770000 13-0000-0-770000 13-0000-0-770000 13-0000-0-781000 13-0000-0-781000

TAX FUND

COOK HOUSE COOK HOOSE TOURISM PROMOTIONS CIVIC CENTER CIVIC CENTER CIVIC CENTER CIVIC CENTER SPORTS COMPLEX MARKETING SPORTS COMPLEX MARKETING SPORTS COMPLEX MARKETING ADLER CULTURAL CENTER ADLER CULTURAL CENTER

Fund 14 COMMUTER PARKING FUND Dept 0000 GENERAL 14-0000-4-710000 14-0000-4-710000 14-0000-6-791000

PHONE PHONE DOWNTOWN STATION IMPROVEMENT


FRESHWORKS INC LOGMEIN USA, INC LOGMEIN USA, INC PDQ.COM CORP TYLER TECHNOLOGIES AMAZON AMAZON AMAZON CDW GOVERNMENT, INC CDW GOVERNMENT, INC CDW GOVERNMENT, INC CDW GOVERNMENT, INC CDW GOVERNMENT, INC CDW GOVERNMENT, INC

Invoice Description

SOFTWARE CRD FOR 2 MONTHS GOTOMYPC CORP $ERV-ANNUAL MEMBERSHIP ENTERPRISE USER LICENSE-1 YR EXECUTIME CLOUD TIME & ATTENDANCE 1/1 RETORN'-CAMCORDER HDMI CABLE WIRELESS KEYBRD & MOUSE COMBO LAPTOPS AND TABLETS FOR DEPARTMENT HE LAPTOPS AND TABLETS FOR DEPARTMENT HE LAPTOPS AND TABLETS FOR DEPARTMENT HE LAPTOPS AND TABLETS FOR DEPARTMENT HE LAPTOPS AND TABLETS FOR DEPARTMENT HE LAPTOPS AND TABLETS FOR DEPARTMENT HE

Total For Dept 2100 INFORMATION TECHNOLOGY

Total For Fund 01 GENERAL FUND

COMMONWEALTH EDISON CO COMM:ONWEALTH EDISON CO COJ:1:MONWEALTH EDISON CO

SERVICE SERVICE SERVICE

11/18 11/18 11/18

Total For Dept 0000 GENERAL

Total For Fund 06 TIM/CREEK SPECIAL SERVICE AREA

INT'L FIRE EQUIPMENT COR ANNUAL MAINT - COOK HSE NORTH SHORE GAS CO SERVICE 10/18 FACEBOOK CALL ONE CITY ELECTRIC

FACEBOOK ADS SERVICE 11/18

SUPPLY - M VOLT TESTER CITY ELECTRIC SUPPLY - M FLUORESCENT BALLAST LIBERTYVILLE CIVIC CENTE INTERNET SERVICE 8-10-18 PADDOCK PUBLICATIONS LSC MARKETING PRINT & DIGITAL ADS PEAPOD PUBLISHING 2019 TOWN PLANNER ADVERTISING WBBA LSC PRINT ADVERTISING/LHS BSKTBL FROG INT'L FIRE EQUIPMENT COR ANNUAL MAINT FIRE EXT DAVID ADLER WARREN ELECTRIC, INC LIGHT BULBS ADLER


Total For Fund 13 HOTEL/MOTEL TAX FUND

CALL ONE PTS PIT STOP

SERVICE 11/18 PAY PHONE SERVICE 12/18 TRAILER RENTAL


Total For Fund 14 COMMUTER PARKING FUND

Page: 7 /12

Amount

708.00 (1,690.94) 2,063.52 1,800.00

619.50 (269.11)

15.98 23.88

1,148.70 2,632.29

171.12 326.28 179. 33 165.87

54,956.26

276,369.12

37.10 37.44 37.80

112.34

112.34

31.20 94. 83 15.00 74.57 21.24

116.36 45.00

1,470.00 725.00 350.00 54.60 25.60

3,023.40

3,023.40

85.21 153.00 350.00

588.21

588.21

Check#


GL Number

Fund 20 UTILITY FUND Dept 0000 GENERAL 20-0000-0-401001 20-0000-0-401001 20-0000-0-401001 20-0000-0-401001 20-0000-0-401001 20-0000-0-401001 20-0000-0-401001

Dept 2020 WATER DEPARTMENT 20-2020-3-728000 20-2020-3-728000 20-2020-3-728000 20-2020-3-728000 20-2020-3-728000 20-2020-4-708000 20-2020-4-708000 20-2020-4-708000 20-2020-4-708000 20-2020-4-708000 20-2020-4-709000 20-2020-4-709000 20-2020-4-709000 20-2020-4-710000 20-2020-4-710000 20-2020-5-706000 20-2020-5-706000 20-2020-5-722000 20-2020-5-752000 20-2020-5-752000 20-2020-5-752000 20-2020-5-752000 20-2020-5-799000 20-2020-5-799000 20-2020-7-712000 20-2020-7-712000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000 20-2020-7-716000

Dept 2021 SEWER DEPARTMENT 20-2021-3-728000 20-2021-4-707000 20-2021-4-708000 20-2021-4-708000 20-2021-4-708000 20-2021-4-708000


JOURNALIZED

Invoice Line Desc

WATER SEWER DEPOSIT REFUND WATER SEWER WATER SEWER

TECHNICAL SERVICES TECHNICAL SERVICES TECHNICAL SERVICES 6/6/18-UPS SHIPPING FEE TECHNICAL SERVICES ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY NORTH SHORE GAS NORTH SHORE GAS NORTH SHORE GAS TELEPHONE TELEPHONE MATERIALS AND SUPPLIES MATERIALS AND SUPPLIES POSTAGE-LETTER TO EPA UNIFORMS


HERNANDEZ, FRANK UB refund for account: 0110624200-11 HERNANDEZ, FRANK UB refund for account: 0110624200-11 LOU, PAI-CHANG UB refund for account: 0105111400-25 NELSON, JASON UB refund for account: 0205132500-15 NELSON, JASON UB refund for account: 0205132500-15 VAN PELT, WILLIAM UB refund for account: 0102051022-08 VAN PELT, WILLIAM UB refund for account: 0102051022-08


ACCELERATED REHAB CENTER LAKE COUNTY HEALTH DEPT/ M.E. SIMPSON COMPANY, IN PETTY CASH GENERAL SUBURBAN LABORATORIES, I COMMONWEALTH EDISON CO COMMONWEALTH EDISON CO COMMONWEALTH EDISON CO COMMONWEALTH EDISON CO COMMONWEALTH EDISON CO NORTH SHORE GAS CO NORTH SHORE GAS CO NORTH SHORE GAS CO CALL ONE CALL ONE RAY SCHRAMER & CO T & T REPRODUCTIONS & SU PETTY CASH GENERAL AMAZON

POST OFFER SCREENING WARGO WATER TESTING 10/18 FIRE HYDRANT TESTING PROGRAM REPLENISH PETTY CASH WATER TESTING SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 11/18 SERVICE 11/18 2 PROBING RODS DOOR HANGERS

UNIFORMS CUTLER WORKWEAR

REPLENISH PETTY CASH TRACTION CLEATS FOR WTR UNIFORM WARGO

UNIFORMS NORTH AMERICAN SAFETY IN UNIFORMS NORTH AMERICAN SAFETY IN 8/7/18-LUNCH MAIN BREAK-7 PEOPL PETTY CASH GENERAL 8/7/18-LUNCH MAIN BREAK-7 PEOPL PETTY CASH GENERAL MAINTENANCE BLDG AND GROUNDS LOWE'S BUSINESS ACCOUNT MAINTENANCE BLDG AND GROUNDS MIDAMERICAN TECHNOLOGY I

RAIN SUITS/SWEATSHIRT UNIFORM REPLENISH PETTY CASH REPLENISH PETTY CASH PAINT & SUPPLIES PART FOR JULIE LOCATING EQUIPMENT

MAINTENANCE WATER LINE MAINTENANCE WATER LINE MAINTENANCE WATER LINE MAINTENANCE WATER LINE MAINTENANCE WATER LINE

FISCHER BROS FRESH CONCR CONCRETE FISCHER BROS FRESH CONCR CONCRETE@ GARFIELD MARK MEADE EXCAVATORS, I REPAIR MAIN BREAK PK & GARFIELD MID AMERICAN WATER OF WA 6" HYMAX COUPLING PETER BAKER & SON CO PAVING MATERIALS

MAINTENANCE WATER LINE VULCAN CONSTRUCTION MATE GRAVEL MAINTENANCE WATER LINE WATER PRODUCTS CO REPAIR CLAMP WATER MAIN ACCESSORIES- BRASS A WATER PRODUCTS CO WATER MAIN ACCESSORIES - BRASS & SADD

Total For Dept 2020 WATER DEPARTMENT

TECHNICAL SERVICES APWA ACCREDITATION PROGR 90-ACCREDITATION DECAL STICKERS COUNTY SEWER SERVICE LAKE COUNTY DEPT OF PUBL COUNTY SEWER 10/18 ELECTRICITY COMMONWEALTH EDISON CO SERVICE 10/18 ELECTRICITY COMMONWEALTH EDISON CO SERVICE 10/18 ELECTRICITY COMMONWEALTH EDISON CO SERVICE 10/18 ELECTRICITY COMMONWEALTH EDISON CO SERVICE 10/18

Page: 8/12

Amount

100.83 56.20 18.16 37 .14 35.74

100.83 56.20

405.10

145.00 250.00

18,336.00 26. 94

695.00 125.10

38 .86 71. 99 59.29 48.45 31.48 64. 71 32. 98

1,300.01 79.95 42.00 98.00 24.70

164.48_ 270.77 150.00 300.00 30.26 33. 44 91.48

128.00 501. 25 873.44

9,165.00 1,740.00

320.65 1,707.15

570. 00 4,142.69

41,659.07

95.87 51,478.68

36.48 140.74

33.66 77 .11

Check#



JOURNALIZED

GL Number

Fund 20 UTILITY FUND Dept 2021 SEWER DEPARTMENT 20-2021-4-708000 20-2021-4-709000 20-2021-4-709000 20-2021-4-709000 20-2021-4-710000 20-2021-5-706000 20-2021-5-706000 20-2021-5-706000 20-2021-7-715000 20-2021-7-716000

Invoice Line Desc

ELECTRICITY NATURAL GAS NATURAL GAS NATURAL GAS TELEPHONE 7-14 FT TELESCOPING POLE ALTAIR MULTIGAS DETECTOR SHIPPING MAINTENANCE LIFT STATIONS MAINTENANCE SEWER LINES

Dept 2022 WASTE WATER TREATMENT PLANT 20-2022-4-710000 TELEPHONE 20-2022-4-710000 TELEPHONE 20-2022-5-706000 MATERIALS AND SUPPLIES 20-2022-5-706000 I:-:lATERIALS AND SUPPLIES 20-2022-5-706000 20-2022-5-706000 20-2022-5-706000 20-2022-5-706000 20-2022-5-707000 20-2022-5-718000 20-2022-7-712000 20-2022-7-712000 20-2022-7-715000

MATERIALS AND SUPPLIES MATERIALS AND SUPPLIES MATERIALS AND SUPPLIES MATERIALS AND SUPPLIES CHEMICALS SLUDGE REMOVAL MAINT - BUILDING & GROUNDS MAINT - BUILDING & GROUNDS MAINTENANCE OTHER EQUIPMENT

Dept 2024 UTILITY-CAPITAL IMPROVEMENT 20-2024-6-750000 WWTP IMPR 20-2024-6-750000 20-2024-6-761000 20-2024-6-772000 20-2024-6-776000 20-2024-6-776000 20-2024-6-777000 20-2024-6-777000

WWTP IMPR WATERMAIN IMPROVEMENTS UNDERGROUND IMPROVEMENT SANITARY SEWER REPAIRS SANITARY SEWER REPAIRS LIFT STATION IMPROVEMENTS LIFT STATION IMPROVEMENTS

FUnd 30 VEHICLE MAINT/REPL SERVICE FD Dept 0000 GENERAL 30-0000-3-728000 LABOR 30-0000-5-707000 TOOLS 30-0000-5-707000 TOOLS 30-0000-5-711000 GASOLINE & OIL 30-0000-5-711000 GASOLINE & OIL 30-0000-5-713000 VEHICLE WASHING 30-0000-5-714000 VEHICLE PARTS 30-0000-5-714000 TIRES FOR SQUADS 30-0000-5-714000 VEHICLE PARTS 30-0000-5-714000 VEHICLE PARTS


COMMONWEALTH EDISON CO NORTH SHORE GAS CO NORTH SHORE GAS CO NORTH SHORE GAS CO CALL ONE USA BLUEBOOK USA BLUEBOOK USA BLUEBOOK GRAINGER INC THE UPS STORE

Invoice Description

SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 10/18 SERVICE 11/18 TELESCOPING POLE & MULTIGAS DETECTOR TELESCOPING POLE & MULTIGAS DETECTOR TELESCOPING POLE & MULTIGAS DETECTOR TAP TAPER SHIPPING TO REPAIR VACTOR NOZZLE

Total For Dept 2021 SEWER DEPARTMENT

CALL ONE CALL ONE GRAINGER INC GRAINGER INC

SERVICE 11/18 SERVICE 11/18 SLUDGE PUMP FILTER SEALANT SLG PMP HSE

GRAINGER INC FIRE HYDRANT CAPS GRAINGER INC PANEL LAMPS LOWE'S BUSINESS ACCOUNT WWTP SUPPLIES STEINER ELECTRIC COMPANY 10-FUSES ATCO INTERNATIONAL BLOCK BUSTER SUBURBAN LABORATORIES, I SLUDGE TESTING MOR ELECTRIC HEATING ASS TRANSFORMER REPLACEMENT PART OKEH ELECTRIC COMPANY FURNISH & INSTALL 60AMP FEED & DISCON CLC LUBRICANTS LUBE-SCREW PUMP DRIVES

Total For Dept 2022 WASTE WATER TREATMENT PLANT

ACTION 1 CONSTRUCTION IN SCREW PUMP BUILDING MASONRY PROJECT ELAN LANDSCAPE DEVELOPME DECHLOR LINE RESTORATION TGF ENTERPRISES INC LANDSCAPE CONST/INSTALL - 2ND ST ENGINEERING ENTERPRISES WELL 11 REHAB ENG SERV ARROW PLUMBING, INC RJN GROUP, INC TOWN & COUNTRY ENGINEER TOWN & COUNTRY ENGINEER

CAMERA 8" SANITARY SEWER-OAK TR COMPLETE INSPECTIONS OF SMOKE TEST &

DAWES LIFT STN DESIGN RT45 LIFT STN UPGRADE

Total For Dept 2024 UTILITY-CAPITAL IMPROVEMENT

Total For Fund 20 UTILITY FUND

SPRING-ALIGN MIKE FREUND, INC MIKE FREUND, INC ADVANCE AUTO PARTS GAS DEPOT LIBERTYVILLE CAR SPA ADVANCE AUTO PARTS DUXLER TIRE STORE HAVEY COMMUNICATIONS HAVEY COMMUNICATIONS

LARGE TRUCK - SPRING AND BOLTS FUEL INJECTOR TEST LIGHT TORCH MISC VEHICLE REPAIR PARTS AND SUPPLIE UNLEADED FUEL CAR WASH 10/18 MISC VEHICLE REPAIR PARTS AND SUPPLIE TIRES FOR SQUADS INSTALLED LIGHT ON SQUAD #1 NEW SQUAD 8 SETUP

Page: 9/12

Amount

39.90 36. 02 31. 95 32.44

607.36 185.90

1,089.95 100.00 151.47 127.69

54,265.22

85.73 79.95 77. 77 34.00

170.25 13. 68 15.78 84.16

251. 50 330.50 132.10

1,685.00 904.75

3,865.17

82,695.00 840.00

1,437.24 980.00 233.00

15,000.00 1,350.00

337.50

102,872.74

203,067.30

400.00 12.00 39.11 48.96

14,591.71 310.65

2,515.26 1,046.72

616.00 9,601.10

Check#



JOURNALIZED

GL Number

Fund 30 VEHICLE MAINT/REPL Dept 0000 GENERAL 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-714000 30-0000-5-752000 30-0000-5-755000 30-0000-6-782000 30-0000-6-782000 30-0000-7-715000 30-0000-7-715000

Fund 40 PROJECT FUND Dept 0000 GENERAL 40-0000-0-775000

Invoice Line Desc

SERVICE FD

VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS VEHICLE PARTS LARGE TRUCK - SPRING AND BOLTS CURB GUARDS FOR LARGE PLOWS VEHICLE PARTS UNIFORMS LICENSE/TITLE/INSPECTION FEES VEHICLE REPLACEMENT COSTS JOHN DEERE 410L BACKHOE LOADER FUEL ISLAND REPAIR - INTERSTITI MAINTENANCE OTHER EQUIPMENT

STREETLIGHT REPLACEMENT

Fund 45 PARK IMPROVEMENT FUND Dept 0000 GENERAL 45-0000-0-782000 PARK IMPROVEMENT COSTS

Fund 46 PUBLIC BUILDING IMPROVEMENT FD Dept 0000 GENERAL 46-0000-0-790000 VILLAGE HALL 46-0000-0-790000 VILLAGE HALL 46-0000-0-790000 VILLAGE HALL

Fund 60 LIBERTYVILLE SPORTS COMP FUND Dept 6001 LSC-INDOOR SPORTS CENTER 60-6001-3-707000 CONTRACTED SERVICES 60-6001-3-713000 INDEPENDENT CONTRACTORS 60-6001-4-710000 TELEPHONE 60-6001-4-710000 TELEPHONE 60-6001-5-706000 MATERIALS AND SUPPLIES SPORTS


HAVEY COMl'IDNICATIONS HAVEY COMMUNICATIONS INTERSTATE BILLING SERVI LEACH ENTERPRISES INC LEACH ENTERPRISES INC LIBERTYVILLE LINCOLN SAL LIBERTYVILLE LINCOLN SAL MIDWEST HOSE AND FITTING MIDWEST HOSE AND FITTING SNODEPOT SPRING-ALIGN WINTER EQUIPMENT COMPANY WINTER EQUIPMENT COMPANY AMAZON SECRETARY OF STATE HAVEY COMMUNICATIONS WEST SIDE TRACTOR SALES MANKOFF INDUSTRIES MANKOFF INDUSTRIES

Invoice Description

SQUAD 4 NEW SETUP CAR #12 LABOR/REPLA~E RADAR SYSTEM RETURNED CORE AIR DRYER RETURN - DESICCANT CORE TB.ANSMISSION HOUSING GASKET MOTOR MOUNT HOSE REPAIR HYDRAULIC COUPLERS OIL PAN & BOLTS #320 LARGE TRUCK - SPRING AND BOLTS CURB GUARDS FOR LARGE PLOW TRUCKS CURB GUARDS FOR LARGE PLOW TRUCKS TRACTION CLEATS FOR WTR 2019 PLACE RENEWAL/ 2004 GMC ruIINO HD PUSH BUMPER W/MOUNTING KIT JOHN DEERE 410L BACKHOE LOADER - PUBL INTERSTITIAL RISER REPLACEMENT TANKS INTERSTITIAL RISER REPLACEMENT TANKS


Total For Fund 30 VEHICLE MAINT/REPL SERVICE FD

GEARY ELECTRIC INC REMOVE & INSTALL POLE & LIGHT HEAD GO


Total For Fund 40 PROJECT FUND

CONSERVATION LAND STEWAR BUTLER LK & PARADISE PKS SHORELINE MA


Total For Fund 45 PARK IMPROVEMENT FUND

TARGET TARGET TARGET

2 SHELF BOOKCASE-VILLAGE ADMIN THRESHOLD FOR BKCASE-VILLAGE ADMIN CREDENZA-VILLAGE ADMIN


Total For Fund 46 PUBLIC BUILDING IMPROVEMENT FD

AMPOL GROUP CONSTRUCTION MAINT SERV @SC 10/18 JELLY BEAN SPORTS, INC KIDS SPORTS CLS INSTRUCTION CALL ONE SERVICE 11/18 CALL ONE SERVICE 11/18 AMAZON REFUND - SALES TAX

Page: 10/12

Amount

9,528.10 200.00

(631. 75} 284.12 (66.67) 148.19

51. 41 20. 00

118. 64 969. 00

1,342.62 8,813.00

172. 64 68.29

101.00 389.00

141,209.81 11,292.38

565.00

203,756.29

203,756.29

1,833.98

1,833.98

1,833.98

4,258.75

4,258.75

4,258.75

75.99 59.99

161.49

297.47

297.47

12,133.33 2,149.00

47.96 278.27

(8 .12)

Check#


GL Number

Fund 60 LIBERTYVILLE Dept 6001 LSC-INDOOR 60-6001-5-706000 60-6001-5-706000 60-6001-5-706000 60-6001-5-706000 60-6001-5-706000 60-6001-5-706000 60-6001-5-706000 60-6001-5-716000 60-6001-5-723000 60-6001-5-733000 60-6001-5-751000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000 60-6001-7-712000




SPORTS COMP FUND SPORTS CENTER

MATERIALS AND SUPPLIES SPORTS AMAZON REFUND - SALES TAX MATERIALS Al:irD SUPPLIES SPORTS DICK'S SPORTING GOODS 12-SOFTBALLS MATERIALS AND SUPPLIES SPORTS DICK'S SPORTING GOODS SALES TAX REFUND MATERIALS ANO SUPPLIES SPORTS MARATHON PRINTING, INC ADHESIVE 6X4 NUMBERS LABELS MATERIALS AND SUPPLIES SPORTS PICKLEBALLCENTRAL PICKLEBALLS 1".!ATERIALS AND SUPPLIES SPORTS SERVICE SANITATION, INC. RESTROOM RENTAL 11/18 MATERIALS AND SUPPLIES SPORTS SPORTS 11 INC BASEBALLS CONCESSIONS ANTIQUE COFFEE & VENDING LSC C.ONCESSIONS OFFICE SUPPLIES WAREHOUSE DIRECT 3 RING BINDERS/BNDR INDEX MATL & SUPPLIES CONF & BIRTHDY FIORELLI GRAPHICS & PRIN 2018 HALLOWEEN FEST PROGRAMS CLIMBING WALL/FRONT DESK GRAINGER INC CEILING TILE/TRANS FLUID FOR CW CYLIN MAINTENANCE BUILDING AMAZON COAT HOOKS FOR BEIGE CT AT LSC MAINTENANCE BUILDING CAHILL HEATING & A/C REPAIR LEAK ON SW ROOFTOP UNIT SC MAINTENANCE BUILDING GRAINGER INC MODULE FOR FAUCET IN LOCKR RM MAINTENANCE BUILDING GRAINGER INC CEILING TILE/TRANS FLUID FOR CW CYLIN MAINTENANCE BUILDING GRAINGER INC RELAY FOR SC BATHROOM TOILETS MAINTENANCE BUILDING GRAINGER INC RELAY MAINTENANCE BUILDING MGN LOCK-KEY & SAFES, IN REBOLD DOOR CLOSER-SC MAINTENANCE BUILDING SWISCO REC/SC ADMIN OFFICE SLIDER WINDOW ROL MAINTENANCE BUILDING WAREHOUSE DIRECT JANITORIAL SUPPLIES MAINTENANCE BUILDING WARREN ELECTRIC, INC FLUORESCENT LIGHTS

Total For Dept 6001 LSC-INDOOR SPORTS CENTER Dept 6002 LSC-GOLF 60-6002-3-707000 60-6002-4-710000 60-6002-4-710000

LEARNING CENTER CONTRACTED TELEPHONE TELEPHONE

SERVICES GOVTEMPS USA LLC CALL ONE CALL ONE

ERIC FREIDENFELDS SERVICE 11/18 SERVICE 11/18

DRIVING RNGE SUPERV

Total For Dept 6002 LSC-GOLF LEARNING CENTER

Total For Fund 60 LIBERTYVILLE SPORTS COMP FUND

Page: 11/12

Amount

(8.12) 154.33 (11.78) 70.46

179. 94 109.00 139. 92 330. 91

7.43 66.00 83 .46 13.36

3,484.00 229.00 137.24 114. 90

57.45 195.00

19.95 306.73 190.00

20,469.62

2,800.00 185.51

31. 97

3,017.48

23,487.10

Check#


GL Number




Fund Totals: Fund 01 GENEAAL FUND Fund 06 TIM/CREEK SPEC Fund 13 HOTEL/MOTEL TA Fund 14 COMMUTER PARKI Fund 20 UTILITY FUND Fund 30 VEHICLE MAINT/ Fund 40 PROJECT FUND Fund 45 PARK IMPROVE!:1E Fund 46 PUBLIC BUILDIN Fund 60 LIBERTYVILLE s

Total For All Funds:

Page: 12/12

Amount

276,369.12 112. 34

3,023.40 588.21

203,067.30 203,756.29

1,833.98 4,258.75

297.47 23,487.10

716,793.96

Check#

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 3C


November 27, 2018

Consideration of a Resolution Appointing a Member to the Economic Development Commission

Approve Resolution

Kelly Amidei, Village Administrator

Background: Mayor Weppler recommends appointing Sara Rolsma to the Economic Development Commission. Sara will replace the vacancy created by Jeff Mateer's resignation from the Commission and will fill a three (3) year term, which will expire on April 30, 2021.

Staff recommends approval of the attached resolution to appoint Sara Rolsma to the Economic Development Commission.

RESOLUTION NO. 18-R-

A RESOLUTION APPOINTING VARIOUS MEMBERS TO VARIOUS VILLAGE OF LIBERTYVILLE COMMISSIONS

WHEREAS, the Libertyville Municipal Code establishes the Village commissions and

their terms and appointments; and

WHEREAS, the Village President appoints members to various commissions and reappoints members whose terms have expired or when vacancies exist.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, LAKE COUNTY, ILLINOIS, AS FOLLOWS:

SECTION ONE: fully set forth.

Recitals. The foregoing recitals are hereby incorporated herein as

SECTION TWO: Appointment of New Members and Re-Appointment of Current Members of Certain Commissions whose terms have expired. There is one appointment to the Economic Development Commission effective November 27, 2018. (Appointments on Exhibit A)

SECTION THREE: Effective Date. This resolution shall be in full force and effect from and after its passage and approval by a majority of the Corporate Authorities then holding office.

PASSED this 27th day of November, 2018.

AYES:

NAYES:

ABSENT:

APPROVED this 28th day of November, 2018.

Terry L. Weppler, Village President

ATTEST:

Sally Kowal, Village Clerk

EXHIBIT A

Sara Rolsma Economic Development Commission

' I~• Libertyville

spirit of independence

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 3D


November 27, 2018

Consideration of a Resolution to Approve a Requested Display of a Menorah in Cook Park

Approve Resolution

Kelly A. Amidei, Village Administrator

Background: A request has been received by resident Olivia Simmons to display a Menorah in Cook Park on December 2 through December 10, 2018. The display would be removed by the end of December or as soon as weather permits.

Staff recommends that the Village Board approve the request by approving the attached resolution that authorizes the placement of a Menorah on public property in Cook Park.


A RESOLUTION TO APPROVE THE DISPLAY OF A MENORAH IN COOK PARK

WHEREAS, a request has been received to display a menorah in Cook Park from

December 2nd through December 10th, 2018; and

WHEREAS, prior requests have been approved by the Village Board; and

WHEREAS, the volunteers requesting the display, will comply with the conditions

requested following Vi1lage Board of Trustees approval.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, LAKE COUNTY, ILLINOIS, AS

FOLLOWS:

SECTION I: Recitals. The Village of Libertyville approves the request to display a

menorah in Cook Park beginning December 2, 2018 through December I 0, 2018.

SECTION 2: The volunteers, will comply with the conditions identified in the approval

of the events.

SECTION 3: This Resolution shall take effect immediately upon its passage and approval

as provided by law.


AYES:

NAYS:

ABSENT:



ATTEST:


Kelly Bliefernich

From: Sent: To:

Kelly Amidei Sunday, November 18, 2018 9:27 AM

Kelly Bliefernich Subject: Fwd: Menorah Lighting- Hanukkah 2017

Can you please prepare for nov 27 agenda

Kelly Amidei

Begin forwarded message:

From: Olivia Simmons <[email protected]> Date: November 17, 2018 at 12:55:13 PM CST To: <[email protected]> Subject: Menorah Lighting- Hanukkah 2017

Members of the Village Board of Libertyville;

On behalf of my family and the Jewish community of Libertyville, I am writing to gain permission from the Village Board, to place a 9ft. tall Menorah in Cook Memorial Park during the coming Hanukkah Holiday.

The Menorah is the same one that you have approved in past years. It will be secured in the recessed PVC pipe that the Parks Dept installed for this purpose. The lights on the Menorah plug into the outdoor outlet that is in close proximity to the PVC pipe.

The holiday begins this year at sundown on Sunday December 2nd, and runs through sundown on Monday, December 10th. We would remove it toward the middle of January.

We wil invite the community out each night to light one of the lights. The Pioneer Press usually announces this in the paper.

Thank you very much for your consideration.

Olivia Simmons 11 00 Lake Street Libertyville IL, 60048

1

' ~; ~ ♦

Libertyville spirit of independence

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No.


November 27, 2018

Consideration of an Ordinance Declaring Surplus Property

Approve Ordinance

Paul Kendzior, P.E., C.F.M., Director of Public Works

3E ---

Background: The attached Ordinance, which includes Exhibit A, lists a 2008 Ford Crown Victoria for declaration as surplus.

• The 2008 Ford Crown Victoria is ten years old and has 87,449 miles. The Ford Crown Victoria has been replaced with a newer wash down Ford Explorer. Staff recommends the 2008 Ford Crown Victoria be sold through the online auction site, GovDeals.

Staff recommends approving the attached Ordinance to declare the above mentioned Village property surplus.

VILLAGE OF LIBERTYVILLE

ORDINANCE NO. 18-O-

AN ORDINANCE DECLARING SURPLUS PROPERTY OWNED BY THE VILLAGE OF LIBERTYVILLE

Adopted by the President and Board of Trustees

of the Village of Libertyville

Lake County, Illinois This 27th day of November, 2018.

Published in pamphlet form by direction and authority of the Village of Libertyville

Lake County, Illinois This 28th day of November, 2018.

VILLAGE OF LIBERTYVILLE ORDINANCE NO. 18-O-

AN ORDINANCE DECLARING SURPLUS PROPERTY OWNED BY THE VILLAGE OF LIBERTYVILLE

WHEREAS, in the opinion of the Corporate Authorities of the Village of Libertyville, it is

no longer necessary or useful, or for the best interest of, the Village of Libertyville to retain

ownership of the personal property described in Exhibit A attached hereto and collectively referred

hereinafter as ("Personal Property"); and

WHEREAS, it has been determined by the President and Board of Trustees of the Village

of Libertyville to dispose of said Personal Property listed on Exhibit A in such manner determined

by the Village Administrator, with or without advertising the sale;

NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, COUNTY OF LAKE, STATE OF

ILLINOIS AS FOLLOWS:

Section One: Recitals. The foregoing recitals are hereby incorporated herein as fully set

forth.

Section Two: Sale of Personal Property. Pursuant to Section 11-76-4 of the Illinois

Municipal Code, 65 ILCS 5/11-76-4, the President and Board of Trustees of the Village of

Libertyville hereby find that the Personal Property as listed on the attached Exhibit A now owned

by the Village of Libertyville is no longer necessary or useful to the Village of Libertyville and

the best interests of the Village of Libertyville will be served by its sale, donation, or disposal.

Section Three: Authorization of Sale. Pursuant to said statute, the Village Administrator

is hereby authorized and directed to sell, donate, or dispose of the Personal Property listed on

Exhibit A now owned by the Village of Libertyville in such a manner determined by the Village

Administrator, with or without advertisement.

Section Four: Transfer of Title. Upon payment of the full price, the Village Administrator

is hereby authorized and directed to convey and transfer title to the Surplus Property to the

successful purchaser thereof, and donate or dispose of said property.

Section Five: Agreement for Sale. The Village Administrator is hereby authorized to and

may direct Village Staff to sell, donate, or dispose of the Personal Prope1iy listed in Exhibit A.

Section Six: Effective Date. This Ordinance shall be in full force and effect from and after

it passage and provided by law.


AYES:

NAYS:

ABSENT:


ATTEST:



EXHIBIT A

Public Works Department Items

Item Qtv Disposition 1. 2008 Ford Crown Victoria 1 GovDeals Auction

\

'~· Agenda Item No.~3=F __

Libertyville spirit of-intlepcndc.iico

Meeting Date:

Agenda Item:


Staff Contact:


November 27, 2018

Consideration of a Second Amendment to Ashbury Woods Subdivision Declaration of Protective Covenants and Restrictions

Approve Amendment

John P. Spoden, Director of Community Development David F. Pardys, Village Attorney

Background: The Village received a proposal from the Ashbury Woods Property Owners' Association to amend the Subdivision Declaration of Protective Covenants and Restrictions. The Association is proposing to adopt a synthetic shalce roof system, in addition to the previously approved fire-retardant cedar shake material.

Staff and the Village Attorney have reviewed the draft amendment and recommend approval with the following conditions:

1. The third sentence of Paragraph 1 (g) of the Declaration is amended and restated such that it shall read as follows:

"All roofs shall be: i) of fire-retardant cedar shake material or ii) a shalce roof system consisting of manufactured synthetic shalces attached to structural substrate, with tiles manufactured with variations in color and size, formed with textured faces and realistic slanted sawn edges and sufficient thickness, of color comparable to natural hand-split cedar shakes, with internal UV stabilizers to provide durable color stability, providing a realistic installed appearance; synthetic shalce systems require approval, in advance, of the Architectural Review Committee regarding compliance with this Paragraph l(g)."

November 8, 2018

Ms. Kelly Amidei

Village Administrator

Village of Libertyville

Dear Ms. Amidei,

I am writing on behalf of the Ash bury Woods Property Owners' Association to request Village of

Libertyville approval of an amendment to the Ash bury Woods Declaration of Covenants to allow use of

synthetic roofing shingles having the appearance of natural cedar shakes on homes in Ash bury Woods.

Use of natural cedar shake shingles would, of course, remain to be allowed.

This change was approved by the Ash bury Woods Property Owners' Association at a meeting of the

association in September. The reason for the change is to allow Ashbury Woods homeowners to choose

to use modern construction materials in maintaining their homes. The synthetic shakes are in wide use

in the Village. Of course, compliance with all applicable building codes and permitting procedures would

continue to be required.

I will be prepared to answer any questions at the November 13 meeting.

Regards,

1224 Ash bury Lane

Libertyville, IL 60048

847 370 1240

ASHBURY WOODS SUBDIVISION

SECOND AMENDMENT TO THE DECLARATION OF PROTECTIVE COVENANTS AND RESTRICTIONS

This Second Amendment to the Declaration of Protective Covenants and Restrictions of the Ashbury Woods Subdivision (the "Second Amendment") is entered into this __ day of

2018, by the Ashbury Woods Property Owners' Association, Inc., hereinafter referred to as the "Association", which Association is comprised of all persons having any ownership interest in a lot in the Ashbury Woods Subdivision. Pursuant to the Declaration of Protective Covenants and Restrictions of the Ashbury Woods Subdivision (the "Declaration"), as first amended effective October 3, 2000, the covenants and restrictions contained therein may be amended, modified, or terminated by an affirmative vote of two thirds of the lot owners; provided that the Village of Libertyville has given its prior consent to such amendment, modification or termination.

This Second Amendment is the result of an affirmative vote of two thirds of the lot owners in the Association, which vote was taken on September 4, 2018 and of the prior written consent of the Village of Libertyville. In the event of any conflict between the Declaration of Protective Covenants and Restrictions and the Amendments to the same set forth herein below, the Amendments shall control.

The third sentence of Paragraph 1 (g) of the Declaration is amended and restated such that it shall read as follows:

AIi roofs shall be: i) of fire-retardant cedar shake material or ii) a shake roof system consisting of manufactured synthetic shakes attached to structural substrate, with tiles manufactured with variations in color and size, formed with textured faces and realistic slanted sawn edges and sufficient thickness, of color comparable to natural hand-split cedar shalces, with internal UV stabilizers to provide durable color stability, providing a realistic installed appearance; synthetic shake systems require approval, in advance, of the Architectural Review Committee regarding compliance with this Paragraph 1 (g).

In all other respects, the Declaration of Covenants and Restrictions of the Ashbury Woods Subdivision remains in full force and effect.

In witness whereof, the Association has executed this Second Amendment to the Declaration of Covenants and Restrictions as of the date first written above.

Ashbury Woods Property Owners' Association, Inc.

By: ______ _ (Name)

Its: President

INI WITNESS WHEREOF, the Village of Libertyville has reviewed this Second Amendment to the Declaration of Protective Covenants and Restrictions and given its consent thereto.


By: President

Attest: -------------Clerk

' I~, Libertyville

spirit ofindepe11dence

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 3G


November 27, 2018

Consideration of a Resolution Approving a Professional Services Agreement between the Village of Libertyville and Management and Financial Services Group, LLC D/B/ A Municipal & Financial Services Group

Approve Resolution

Nicholas A. Mostardo, Director of Finance

Background: The Village of Libertyville conducted a water and sewer rate study during 2015-2016. The rate study contract was previously awarded to Municipal & Financial Services Group (MFSG) of Annapolis, MD.

During the FYI 8/19 Budget discussions, an update to the study was discussed in an effort to promote robust capital planning and operational expenditure forecasting. The proposed update to the rate study would reflect the last few years of actual experience. The timing of the study update will allow staff to incorporate any recommendations accepted by the Board in the FY 2019-2020 budget that will be prepared this winter and adopted in the spring of 2019.

Given that MFSG prepared the original rate study and has access to the original source data and models, staff solicited a professional services proposal from them. MFSG will conduct the rate study update for an amount not-to-exceed $22,360, which is about half the price the Village paid for the original rate study. It is anticipated that the study will take approximately ten weeks to complete, inclusive of two on-site meetings-one with staff and one with the Village Board to present the study update findings.

Utility Fund account #20-2020-3-728 (Technical Services) has capacity to fund this project in the current fiscal year.

RESOLUTION 18-R- ----

A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE VILLAGE OF LIBERTYVILLE AND MANAGEMENT AND FINANCIAL SERVICES GROUP, LLC D/B/A MUNCIPAL &

FINANCIAL SERVICES GROUP

WHEREAS, the Village of Libertyville has identified the need to update a water and sewer

rate study previously conducted in 2016 for budgetary and capital planning purposes, and

WHEREAS, a professional services proposal was solicited from Municipal & Financial

Services Group, the firm that conducted the baseline rate study, and,

WHEREAS, a cost proposal from Municipal & Financial Services Group, in an amount

not-to-exceed $22,360, was deemed to be in the best interest of the Village of Libertyville, and

WHEREAS, funding for these professional services would come from Account# 20-2020-

3-728000 in the FY2018-19 budget, and

WHEREAS, the Board of Trustees seeks to enter into certain professional services contract

agreement with Municipal & Financial Services Group for a water and sewer rate study update.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND THE BOARD OF

TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, COUNTY OF LAKE AND STATE OF

ILLINOIS, AS FOLLOWS:

Section 1. Recitals. The foregoing recitals attached hereto are hereby incorporated

herein as fully set forth and detailed in the Professional Services Agreement contract and its

exhibits, and by this reference it is hereby approved.

Section 2. The Village of Libertyville Board of Trustees authorizes the Village

Administrator to execute the Professional Services Agreement contract with Municipal &

Financial Services Group for a water and sewer rate study update in an amount not-to-exceed

$22,360.

Section 3.

as provided by law.

This Resolution shall take effect immediately upon its passage and approval


AYES:

NAYS:

ABSENT:



ATTEST:


AGREEMENT BETWEEN THE VILLAGE OF LIBERTYVILLE AND MANAGEMENT AND FINACIAL SERVICES GROUP, LLC. FOR PROFESSIONAL SERVICES

THIS AGREEMENT is entered into this J.!I!" day of N~vt.-- b e.r , 2018, between the Village of Libertyville, 118 W. Cook Avenue, Libertyville, IL 60048 (hereinafter referred to as the "Village"), and Management and Financial Services Group, LLC, 911-A Commerce Road, Annapolis, MD 21401 d/b/a Municipal & Financial Services Group (hereinafter referred to as the "Consultant").

WHEREAS, the Consultant is a Corporation and desires to enter into this Agreement with the Village; and

WHEREAS, the Consultant represents that it has the full authority to enter into this Agreement and that the party executing this Agreement on behalf of the Consultant has been authorized by the Consultant to execute the Agreement on the Consultant's behalf; and

WHEREAS, the conditions contained in this Agreement, and the attached exhibits, incorporated by reference herein, constitutes the full and complete Agreement between the parties regarding the subject matter of this Agreement. The following described exhibits are attached hereto and incorporated herein:

A. The Scope of Services and Fee Schedule attached hereto as Exhibit A.

B. Certificates of insurance and related endorsements, attached hereto as Exhibit B.

NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the parties agree as follows:

SECTION 1: RECITALS

The foregoing recitals are hereby incorporated herein as if fully set forth.

SECTION 2: SERVICES/ SCOPE OF WORK

A. The Consultant agrees to perform a utility rate study as set forth in Exhibit A (hereinafter referred to as the "Services").

B. Consultant represents that all employees utilized by Consultant are fully qualified, trained ( and where appropriate) licensed to perform the Services.

C. Consultant warrants it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the Village shall have the right without liability to declare this Agreement null and void.

1

D. All plans and other documents furnished by the Consultant pursuant to this Agreement will be endorsed by a professional engineer and will show a professional seal where such is required by law.

E. The Consultant shall cooperate fully with the Village, other Village consultants, other municipalities and other local government officials, public utility companies and others as may be directed by the Village. This shall include attendance at meetings, discussions and hearings as requested by the Village.

SECTION 3: PAYMENT FOR SERVICES

Consultant shall submit invoices for all Services performed on a monthly basis. All invoices shall describe, with particularity, the Services performed. The Village shall have no obligation to make any payments until such time as Village accepts performance as satisfactory. The invoices for Services will show: I) Employee hours and the applicable hourly rate (Hours x Hourly Rate) for a specific task as outlined in Exhibit A; 2) Percent invoiced versus percent completed through a given billing period; 3) Direct Costs approved by the Village and billed to the Village at cost, and 4) Expansion for overhead, payroll burden and professional fees.

All payments under this contract shall be made to the Consultant as identified by this Agreement and no payments will be personally made to any individual, company or other entity not identified by this Agreement. Upon the Village's acceptance of the Services as satisfactory, the Village agrees to pay the Consultant pursuant to the provisions of the Local Government Prompt Payment Act (50 ILCS 505/1 et. seq.) the following amount:

The Total Cost of all of the Services to be performed pursuant to this Agreement, including direct payroll, overhead, payroll burden professional fee and direct costs shall not exceed: $22,360.00 in accordance with Exhibit A, unless the upper limit is modified based on an amendment to this agreement.

SECTION 4: TERM AND TERMINATION

A. The Services shall commence upon the execution of this Agreement and proceed continuously and expeditiously until completed.

B. The Village may terminate this Agreement by written notice of default to the Consultant if (a) the Consultant fails to perform the Services within the time specified in Exhibit A, or (b) fails to make progress as required by this Agreement, or ( c) fails to provide or maintain in full force and effect, the liability and indemnity coverages or performance bond as is required by this Agreement. Upon termination the Consultant shall cause to be delivered to the Village all drawings, specifications, partial and completed estimates and other data, with the understanding that all such material becomes the property of the Village. If the Village terminates the agreement as a result of the Consultant's nonperformance or other default, then the Village is entitled to receive and the Consultant shall pay to the Village all damages provide by law and the consultant shall not be entitled to any payment whatsoever.

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C. If the Village terminates the agreement, the Village may procure services similar to those so terminated, and the Consultant shall be liable to the Village for any excess costs for similar supplies and services, unless the Consultant provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Consultant.

SECTION 5: INSURANCE

The Consultant shall have in place at all times that this Agreement is in effect, Insurance is to be placed with insurers with a Best's rating ofno less than A-, VII and licensed to do business in the State ofillinois. The Consultant shall, at the Consultant's expense, secure and maintain in effect throughout the duration of this Agreement, insurance of the types and limits shown below. The required certificates of insurance and endorsements shall be attached as Exhibit B and shall be furnished to the Village before starting work or within ten (10) days after the execution of this agreement.

A. Insurance Services Office Commercial General Liability 1. Minimum Limits and form:

• $1,000,000 combined single limit per occurrence for bodily injury and property damage.

• $1,000,000 per occurrence for personal injury. • $2,000,000 general aggregate, minimum; or a project'contract specific

aggregate of$1,000,000. • Shall be provided on an occurrence policy form.

2. Additional Insured and Endorsement: The Village, its officials, agents, employees and volunteers are to be covered as additional insureds, on a form at least as broad as the endorsement ISO Additional Insured Endorsement CG 2010, CG 2026, or ifrequested by the Village, CG2037 - Completed Operations, as respects: liability arising out of the Consultant's work, including activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials, agents, employees and volunteers.

3. The Consultant's insurance coverage shall be primary as respects the Village, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of Consultant's insurance and shall not contribute with it.

4. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and volunteers.

5. The Consultant's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that contractor's insurance shall apply separately to each insured against who claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Consultant shall be required to name the Village, its officials, agents, employees and volunteers as additional insureds. A copy of the actual additional insured endorsement shall be provided to the Village.

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B. Insurance Services Office Business Auto Liability Coverage (fonn number CA 0001, Symbol 01 "Any Auto.") 1. Minimum Limits: The contractor shall maintain limits no less than the following,

$1,000,000 combined single limit per accident for bodily injury and property damage. 2. This insurance must include non-owned, hired, or rented vehicles, as well as owned

vehicles.

C. Workers' Compensation and Employers' Liability I. Minimum Limits: The Consultant shall maintain limits no less than the following,

Workers' Compensation coverage with statutory limits and Employers' Liability limits of $500,000 per accident.

2. General Provisions: The insurer shall agree to waive all rights of subrogation against the Village, its officials, agents, employees and volunteers for losses arising from work performed for the Village of Libertyville by the Consultant.

D. Professional Liability Insurance (applicable to architectural, engineering, surveying, and consulting, including consultants who are contracted to draft Village codes, specifications and/or regulations) · 1. Minimum Limits: The Consultant shall maintain limits no less than the following,

$1,000,000 each claim with respect to negligent acts, errors and omissions in connection with professional services to be provided under the Agreement, with a deductible not-to-exceed $50,000 without prior written approval.

2. General Provision: If the policy is written on a claims-made form, the retroactive date must be equal to or preceding the effective date of the Agreement. In the event the policy is cancelled, non-renewed or switched to an occurrence form, the Consultant shall be required to purchase supplemental insurance extending reporting period coverage for a period of not less than three (3) years.

3. Professional liability insurance that provides indemnification and defense for injury or damage arising out of acts, errors, or omissions in providing the following professional services, but not limited to the following: a. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report, surveys, change orders, designs or specifications; b. Providing direction, instruction, supervision, inspection, engineering services or failing to provide them, if that is the primary cause of injury or damage.

Applicable to All Coverages: The policies are to contain, or be endorsed to contain, the following provisions:

A. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Village.

B. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to, and approved by the Village. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the member, its officials, agents, employees and volunteer; or the Consultant shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses.

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C. The specifications may require higher limits or additional types ofinsurance coverages than shown above and the Consultant WILL be required to furnish a certificate of insurance, copy of additional insured endorsement or other proof of insurance coverages.

D. The Consultant shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees and volunteers as additional insureds (Exhibit B), and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the Village and are to be received and approved by the Village before any work commences. The Village reserves the right to request fully certified copies of the insurance policies and endorsements.

Subcontractors and Subconsultants: The Consultant shall include all subcontractors or subconsultants as insureds under its policy or shall furnish separate certificates and endorsements for each subcontractor or subconsultant. All coverages for subcontractors or subconsultants shall be subject to all of the requirements stated herein.

Assumption of Liability: The Consultant assumes liability for all injury to or death of any person or persons including employees of the Consultant, any sub-contractor or subconsultant, any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of the Services performed pursuant to this Agreement.

SECTION 6: INDEMNIFICATION

Consultant Indemnification: Consultant agrees to indemnify and hold harmless the Village and any of its officials, agents, employees and volunteers from and against all loss, damage, cost or expense arising out of(and to the extent caused by):

I. Consultant's negligent performance of services including but not limited to omissions of service under this Agreement;

2. Claims, suits or actions of every kind and description when such suits or actions are caused by the fault, willful acts., negligent acts, errors or omissions of the Consultant, its employees or subconsultants; or

3. Injury or damages received or sustained by any party because of the fault, willful acts, negligent acts, errors or omissions of the Consultant, its employees or subcontractors.

Village Indemnification: In the event that the Village is not immune from liability under any applicable law, and only in such event, the Village hereby agrees to indemnify and hold harmless the Consultant and any of its officers or employees from all loss, damage, cost or expense arising out of (and to the extent caused by) injury or damages received or sustained by any party because of the negligent acts, errors or omissions committed solely by the VILLAGE or its employees.

SECTION 7: COMPLIANCE WITH LAWS

The Consultant and any subcontractor retained by the Consultant shall comply with all applicable laws, regulations, and rules promulgated by any Federal, State, County, Municipal and/or other governmental unit or regulatory body now in effect or which may be in effect during the performance of the work. Included within the scope of the laws, regulations, and rules referred to in

5

this paragraph but in no way to operate as a limitation, are Occupational Safety & Health Act (OSHA), Illinois Department of Labor (IDOL), Department of Transportation, all forms of traffic regulations, public utility, Intrastate and Interstate Commerce Commission regulations, Workers' Compensation Laws, Prevailing Wage Laws (if applicable), the Social Security Act of the Federal Government and any of its titles, the Illinois Department of Human Rights, Human Rights Commission, Illinois Human Rights Act (775 ILCS 5/1-01 et seq.) or EEOC statutory provisions and rules and regulations. Also including the following:

Equal Employment Opportunity - During the performance of the Agreement and/or supplying of materials, equipment and supplies, the contractor must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal employment opportunity requirements.

Prevailing Wages - If applicable, all laborers, workers, and mechanics shall be paid no less than the current prevailing wages for the construction trades, as established by the Illinois Department of Labor and included in these provisions.

The Consultant, if required by the Village, shall provide evidence of specific regulatory compliance.

SECTION 8: SAFETY AND LOSS PREVENTION

The Village may request that the Consultant provide written confirmation that a safety/loss prevention program was in place at least 90 days prior to approval to work with the Village. Evidence of completed employee safety training shall be provided if requested by the Village.

SECTION 9: NOTICE

Any notice required to be given by this agreement shall be deemed sufficient if made in writing and sent by certified mail, return receipt requested, by personal service to the person and addresses indicated below, or sent by facsimile or e-mail with an acknowledgement of receipt, to the following:

To the Village: Village of Libertyville 118 W. Cook Avenue Libertyville, IL 60048 Attention: Nicholas Mostardo e-mail: [email protected] facsimile: 847-362-9453

To the Consultant: Municipal & Financial Services Group, LLC 911-A Commerce Road Annapolis, MD 21401 Attention: Eric Callocchia email: [email protected] facsimile: 410-266-5545

Or to such other parties or persons or to such other address or addresses as may be provided by either party to the other party.

SECTION 10: MODIFICATION AND AMENDNMENTS

Except as otherwise provided herein, the nature and scope of services specified in this Agreement may only be modified by written amendment to this Agreement approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modifications shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties.

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SECTION 11: STANDARDS

A. The Consultant shall perform all of the provisions of this Agreement to the satisfaction of the Village. The Village shall base its detennination of the Consultant's fulfillment of the scope of the work in accordance with accepted standards of other parties in the same field as Consultant. The Consultant shall perform all of the provisions of this Agreement with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances.

B. The Consultant shall be responsible for the accuracy of its professional services under this Agreem~nt and shall promptly make revisions or corrections resulting from its errors, omissions, or negligent acts without additional compensation. The Village's acceptance of any of the Consultant's professional services shall not relieve the Consultant of its responsibility to subsequently correct any such errors or omissions.

C. The Consultant shall respond to the Village's notice of any errors and/or omissions within 24 hours. The Consultant shall be required to visit the Services site if directed by the Village.

D. The Consultant shall comply with all federal, state, and local statutes, regulations, rules, ordinances, judicial decisions, and administrative rulings applicable to its performance under this Agreement.

SECTON 12: DRAWINGS AND DOCUMENTS

A. Any drawings, survey data, reports, studies, specifications, estimates, maps, computations, and other documents required to be prepared by the Consultant for the Services shall be the property of the Village. Subject to the disclosure requirements of the Illinois Freedom of Information Act, any drawings and other documents prepared by the Consultant for the Services shall not be used on other project without the prior written approval of the Consultant.

B. The Consultant and its subcontractors or subconsultant shall maintain for a minimum of three (3) years after the completion of this Agreement, or for three (3) years after the termination of this Agreement, whichever comes later, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Agreement. The Agreement and all books, records and supporting documents related to the Agreement shall be available for review and audit by the Village and the federal funding entity, if applicable, and the Consultant agrees to cooperate fully with any audit conducted by the Village and to provide full access to all materials. Failure to maintain the books, records and supporting documents required by this subsection shall establish a presumption in favor of the Village for recovery of any funds paid by the Village under the Agreement, for which adequate books, records and supporting documentation are not available to support their purported disbursement.

SECTION 13: SUCCESSORS AND ASSIGNS

The Village and the Consultant each bind themselves and their partners, successors, executors, administrators and assigns to the other party of the Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this

7

Agreement. Except as above, neither the Village nor the Consultant shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the Village and the Consultant.

SECTION 14: FORCE MAJEURE

Neither the Village nor the Consultant shall be liable for any delay or failure in performance of any part of this Agreement if due to a cause beyond its control and without its fault or negligence including, without limitation: (1) acts of nature; (2) acts or failure to act on the part of any governmental authority other than the Village or Consultant, including, but not limited to, enactment of laws, rules, regulations, codes or ordinances subsequent to the date of this Agreement; (3) acts or war; (4) acts of civil or military authority; (5) embargoes; (6) work stoppages, strikes, lockouts, or labor disputes; (7) public disorders, civil violence or disobedience; (8) riots, blockages, sabotage, insurrection or rebellion; (9) epidemics; (10) terrorist acts; (11) frres or explosions; (12) nuclear accidents; (13) earthquakes, floods, hurricanes, tornadoes, or other similar calamities; (14) major environmental disturbances; or ( 15) vandalism.

SECTION 15: CAPTIONS AND HEADINGS

Captions and paragraphs headings are for convenience only and are not a part of this Agreement and shall not be used in construing it.

SECTION 16: GOVERNING LAW

This Agreement shall be governed by the Jaws of the State of Illinois both as to interpretation and performance. Venue for any action arising out of or due to this Agreement shall be in the Circuit Court for Lake County, Illinois.

SECTION 17: ENTIRE AGREEMENT

This Agreement sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement.

SECTION 18: SEVERABILITY

Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had not been contained herein.

SECTION 19: AUTHORITY TO EXECUTE

The Consultant's authorized representatives who have executed this Agreement warrant that they have been lawfully authorized by the Consultant's board of directors or its by-laws to execute this Agreement on its behalf. The Village Administrator and Village Clerk warrant that they have been lawfully authorized to execute this Agreement. The Consultant and the Village shall deliver upon request to each other copies of all articles of incorporation, bylaws, resolutions, ordinances or other

8

documents which evidence their legal authority to execute this Agreement on behalf of their respective parties.

IN WITNESS WHEREOF, the parties' authorized representatives have executed this Agreement as of the dates set forth below.


By: __________ _

Printed Name ----------Title -----------

Date -----------

CONSULT ANT: Management & Financial Services Group, LLC

Printed Name ~'QlA.'A){/7 J, 'Oc.iVAri lk.]![

Title f ll.~~\ T](j\lf -----"--''-----'------

Date __ , 1---t\---'--1 _4 +l---'--')-0----=\ ~'-----

9

MANAAND 01 - CJS

ACORD· CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDOfYYYY)

~ 11/13/2018

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(S)'.

PRODUCER SONTACT AME:

Wrl~t Gardner Insurance, Inc. rt8,N~o,Exl): (301) 733-1234 I r.t~. No),(301) 733-5821 100 est Antietam Street Hagerstown, MD 21740 ~DMD.I}.!!,. .....

INSURERISl AFFORDING COVERAGE NAIC#

INSURER A: Hartford Casualtv Insurance Comnanv 29424

INSURED INSURER e: Twin Citv Fire Insurance Comnanu 29459 Management and Financial Services Group, LLC INSURER c: Landmark American Insurance Co fRSU\ 33138 OBA Municipal and Financial Services Group

INSURER D: Philadelohia Insurance Comnanies 18058 911-A Commerce Road Annapolis, MD 21401 INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN. ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ~~.?6" SUBR POLICY NUMBER ,i~hli''-~~, ,~gfJ%" !:~!' .. LIMITS LTR wvo

A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ' 1,000,000

~ D CLAIMS-MADE [Kl OCCUR R~~b~~J9E~~~J~~~ce' 300,000

~ 30SBABL3680 01/01/2018 01/01/2019 '

MED EXP 'An" one "efSon1 • 10,000 ~

1,000,000 PERSONAL & ADV INJURY $

~

2,000,000 A'L AGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE • POLICY [K] ~r8T □ LOC PRODUCTS - COMP/OP AGG '

2,000,000

OTHER: ' A AUTOMOBILE LIABILITY i~11!~~~!:\,SlNGLE LIMIT

' 1,000,000 -

ANY AUTO 30SBABL3680 01/01/2018 01/01/2019 BODILY INJURY 1Per nerson' ' -OWNED .- SCHEDULED

- AUTOS ONLY ~

AUTOS BODILY INJURY 1Per accident ' X ~lfrlffi. ONLY X ~Bfoi~t~ fp~9~fifd'Zit~AMAGE ' - ~

' A X UMBRELLA LIAS MOCCUR EACH OCCURRENCE ' 2,000,000

-30SBABL3680 01/01/2018 01/01/2019 2,000,000 EXCESS LIAS CLAIMS-MADE AGGREGATE ' OED I X I RETENTION$ 10,000

' B WORKERS COMPENSATION X l glrf-· TE I X I ~~H-AND EMPLOYERS' LIABILITY YIN 30WECKJ7356 01/01/2018 01/01/2019 1,0001000 ANY PROPRIETOR/PARTNER/EXECUTIVE □ E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA 1,000,000 (Mandatory In NH) E.L. □!SEASE- EA EMPLOYE"' $ !f yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT '

1,000,000

C Professldnal Llab. LHR767766 01/14/2018 01/14/2019 $5K Ded/$3M AGG 1,000,000

D Directors & Officers PHSD1322120 04/01/2018 04/01/2019 Per Occ/Per Agg 1,000,000

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES JACORD 101, Addltlonal Remarks Schedule, may be attached If more space is required) The Village, its offlcials, agents, employees an volunteers are to be covered as additional insureds, liability arising out of the Consultant's work, including activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased or used by the Consultant; or automobiles owned, teased, hired or borrowed by the Consultant when required by written contract and per attached policy forms.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

Village of Libertyville THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

118 W. Cook Avenue Libertyville, IL 60048

AUTHORIZED REPRESENTATIVE

-,::~}y~ "' )

ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

(b) Rented to, In the care, custody or control or, or over which physical control Is being exercised for any purpose by you, any or your aemployees" I "volunleer workers a I

any partner or member (If you are a partnership or joint venture), or any member (If you are a limited liability company).

b. Real Estate Manager

Any person (other than your "employee" or "volunteer wO!l<er"), or any organization while acting as your real estete manager.

c. Temporary Custodians or Your Property Any person or organization having proper temporary custody of your property If you die, but only:

(1) With respect to llebillty arising out of the maintenance or use of that property; and

(2) Until your legal represenlatlve has been appointed,

d. Legal Representative If You Die Your legal representaUve If you die, but only with respect to duties as such. That representative will have all your rights and duties under this Insurance.

e, Unnamed Subsidiary

Any subsidiary and subsidiary thereof, of yours which ls a legally Incorporated entity of which you own a financial Interest of more than 50% of the voting stock on the effective date of this Coverage Part.

The Insurance afforded herein for any subsidiary not shown In the OeclaraUons as a named Insured does not apply to Injury or damage with respect to which an Insured under this Insurance Is also an Insured under another policy or would be an Insured under such policy but for Its termination or upon the exhaustion of Its limits of Insurance.

3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, other than a partnership, Joint venture or limited liability company, and over which you maintain financial Interest of more than 50% of the voting stock, will qualify as a Named Insured If there Is no other similar Insurance avallable to that organlzaUon. However:

a. Coverage under this provision Is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever Is earlier; and

Fonn ss oo 08 04 05

BUSINESS LIABILITY COVERAGE FORM

b. Coverage under this provision does not apply to:

(1) "BOdlly Injury" or "property damage' that occurred; or

(2) "Personal and advertising Injury" arising out of an offense committed

before you acquired or formed the organization.

4. Operator Of Mobile Equipment

With respect to "mobile equlpmenr registered In your name under any motor vehicle regls1ratfon law, any person Is an Insured whlle driving such equipment along a public highway with your permission. Any other person or organization responsible for the conduct of such person Is also an Insured, but only with respect to liability arising out of the operation of the equlpmen~ and only if no other Insurance of any kind Is available to that person or organization for this ilablllly. However, no person or organization Is an Insured wnh respect to: a, 'Bodily injury" to a co-•employee• of the

person driving the equipment; or

b, "Property damage• to property owned by, rented to, In the charge of or occupied by you or the employer of any person who Is an insured under this provision.

5. Operator of Nonowned Watercraft With respect to watercraft you do not own that Is less than 51 feet long and Is not belng used to carry persons for a charge, any person Is an Insured while operaUng such watercraft with your permission. Any other person or organization responsible for the conduct of such person Is also an Insured, but only with respect to liability arising out of the operation of the watercraft, and only If no other Insurance of any kind Is avallable to that person or organization for this llablllty.

However, no person or organization is an Insured wHh respect to:

a. "Bodily Injury" to a co-"employee• of the person operating the watercraft; or

b. "Property damage" to property owned by, rented to, In the charge of or occupied by you or the employer of any person who Is an Insured under this provision.

Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organlzation(s) Identified In Paragraphs a. through f. below are additional Insureds when you have agreed, In a written

Page 11 of24


contract, written agreement or because of a permit Issued by a state or polllical subdivision, that such person or organlzaUon be added as an additional Insured on your pollcy, provided the Injury or damage occurs subsequent to the execution of the contract or agreement, or the Issuance of the permit. A person or organization is an additional Insured under this provision only for that period of time required by the contract, agreement or permit. However, no such person or organlzaUon Is an additional Insured under this provision If such person or organization is Included as an addltional Insured by an endorsement Issued by us and made a part of this Coverage Part, Including all persons or organizations added as additional Insureds under the specific addltlonal Insured coverage grants In Section F. - Optional Additional Insured Coverages. a, Vendors

Any person(s) or organlzation(s) (referred to below as vendor), but only with respect to "bodily Injury" or •property damage" arising out of •your products• which are dlslrfbuted or sold In the regular course of the vendo(s business and only If this Coverage Par! provides coverage for "bodily Injury" or "property damage• Included within the "products-completed operations hazard".

(1) The insurance afforded to the vendor Is subject to the following addiUonal exclusions:

Page12of24

This Insurance does not apply to:

{a) 'Bodily Injury' or "property damage• for which the vendor is obligated to pay damages by reason of the assumption of liability In a conlract or agreement. This exclusion does not apply to liability for damages that the vendor would have In the absence of the contract or agreement;

(b) Any express warranty unauthorized by you;

{c) Any physical or chemical change In the product made Intentionally by the vendor;

(d) Repackaging, except when unpacked solely for the purpose of Inspection, demonstration, testing, or the substitution of parts under Instructions from the manufacturer, and then repackaged In the orlglnal container;

(e) Any failure to make such Inspections, adjusbnents, tests or servicing as the vendor has agreed to make or nonnally undertakes to make In the usual course of business, In connectlon with the distribution or eale of the products;

(f) Demonstration, Installation, servicing or repair operations, except such operations perfonned at the vendor's premises In connection with the sale of the product;

(g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or

(h) "Bodily Injury" or "property damage• arising out of the sole negligence of the vendor for Its own acts or omissions or those of Its employees or anyone else acting on Its behalf. However, this exclusion does not apply to: (I) The exceptions contained In

Subparagraphs (d) or (f); or

(II) Such Inspections, adjumients, tests or servicing as the vendor has agreed to make or nonnally undertakes lo make In the usual course of business, in connection with the dlslributlon or sale of the products,

(2) This Insurance does not apply to any Insured person or organization from whom you have acquired such products, or any lngredlen~ parf or conlalner, entering lnlo, accompanying or containing such products.

b. Lessors Of Equipment (1) Any person or organization from

whom you lease equipment; but only with respect to their llablllty for 'bodily injury', 'property damage" or "personal and advertising Injury" caused, In whole or In part, by your maintenance, operation or use of equipment leased to you by such person or organlzaUon.

Form SS 00 08 04 05

(6) When You Additional Insurance

Are Added As An Insured To Other

That Is other Insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional Insured by that Insurance; or

(7) When You Add Others As An Additional Insured To This Insurance

That Is olher Insurance available to an additional Insured.

However, the following provisions apply lo other Insurance avaDable lo any person or organization who Is an additional Insured under this Coverage Part:

(a) Primary Insurance When Required By Contract

This Insurance Is primary II you have agreed In a written contract, written agreement or permll that this Insurance be primary. II other Insurance Is also primary, we will share with au that other insurance by the method described In c. below.

(b) Primary And Non-Contributory To Other Insurance When Required By Contract

If you have agreed In a written contract, Written agreement or permit that this Insurance is primary and non-contributory with the additional lnsured's own Insurance, this Insurance Is primary and we will not seek contribution from that other Insurance.

Paragraphs (a) and (b) do not apply to other Insurance to which the additional Insured has been added as an additional Insured.

When this Insurance Is excess, we will have no duty under this Coverage Part to defend the Insured against any •suit" if any other Insurer has a duty to defend the Insured against that "suit", If no other Insurer defends, we wfll undertake to do so, but we will be enUUed to the lnsured's rights against all those other Insurers.

Form ss OD 08 04 05


When this Insurance Is excess over other Insurance, we will pay only our share of the amount of the loss, If any, that exceeds the sum of:

(1) The tolal amount that all such other Insurance would pay for the loss In the absence of this Insurance; and

(2) The total of all deductible and self· Insured amounts under all that other Insurance.

We wUI share the remaining loss, if any, with any other Insurance that Is not described In thls Excess Insurance provision and was not bought specifically to apply In excess of the Limits of Insurance shown In the Declarations of this Coverage Part.

c. Method Of Sharing

If au the other Insurance permits contribution by equal shares, we wlll follow this method also. Under this approach, each insurer contributes equal amounts unUI It has paid Its applicable limit of Insurance or none of the loss remains, whichever comes first.

If any of the other Insurance does not permit conlribuHon by equal shares, we will conlribule by llmlts. Under this melhod, each Insurer's share Is based on the raHo of Its appUcable Umlt of Insurance to the Iola! applicable Dmlls of Insurance of ali Insurers.

'&. Transfer Of Rights Of Recovery Against Others To Us

a. Transfer Of Rights Of Recovery

If the Insured has rights to recover all or part of any payment, Including Supplemenlary Payments, we have made under this Coverage Part, those rights are transferred to us. The Insured must do nothing after loss to Impair lhem. At our request, the Insured will bring 'suit' or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage.

b. Waiver Of Rights Of Recovery (Waiver Of Subrogation)

If the Insured has waived any rights of recovery against any person or organlzaUon for all or part of any payment, Including Supplementary Payments, we have made under this Coverage Parf, we also waive that right, provided the Insured waived their rights of recovery against such person or organization In a contract, agreement or permit that was executed prior lo the Injury or damage.

Page17of24

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

HIRED AUTO AND NON-OWNED AUTO

This endorsement modifies insurance provided under the following:


This coverage is subject to all prov1s1ons in the BUSINESS LIABILITY COVERAGE FORM not expressly modified herein:

A. Amended Coverage:

Coverage is extended to "bodily injury" and "property damage" arising out of the use of a "hired auto" and 11non-owned auto".

B. Paragraph B. EXCLUSIONS is amended as follows:

1. Exclusion g. Aircraft, Auto or Watercraft does not apply to a "hired auto" or a "non-owned auto".

2. Exclusion e. Employers Liability does not apply to "bodily injury" to domestic "employees" not entitled to workers' compensation benefits or to liability assumed by the "insured" under an "insured contract''.

3. Exclusion f. Pollution is replaced by the following:

"Bodily injury" or "property damage" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants":

a. That are, or that are contained in any property that is:

(1) Being transported or towed by, handled, or handled for movement into, onto or from, the covered "auto11

;

(2) Otherwise in the course of transit by or on behalf of the "insured"; or

(3) Being stored, disposed of, treated or processed in or upon the covered 11auto11

•

b. Before the "pollutants" or any property in which the "pollutants" are contained are

Form SS 04 38 09 09

moved from the place where they are accepted by the "insured" for movement into or onto the covered "auto"; or

c. After the "pollutants" or any property in which the "pollutants" are contained are moved from the covered "auto" to the place where they are finally delivered, disposed of or abandoned by the "insured".

Paragraph a. above does not apply to fuels, lubricants, fluids, exhaust gases or other similar "pollutants" that are needed for or result from the nonmal electrical, hydraulic or mechanical functioning of the covered "auto" or its parts, if:

(1) The "pollutants" escape, seep, migrate, or are discharged or released directly from an "auto" part designed by its manufacturer to hold, store, receive, or dispose of such "pollutants"; and

(2) The "bodily injury" and "property damage" does not arise out of the operation of any equipment listed in paragraphs 15.b. and 15.c. of the definition of "mobile equipment".

Paragraphs b. and c. above do not apply to "accidents" that occur away from premises owned by or rented to an "insured" with respect to "pollutants" not in or upon a covered "auto" if:

(1) The "pollutants" or any property in which the "pollutants" are contained are upset, overturned or damaged as a result of the maintenance or use of a covered "auto11

; and

Page 1 of 3 © 2009, The Hartford

(Includes copyrighted material of ISO Properties, Inc., with its permission)

(2) The discharge, dispersal, seepage, migration, release or escape of the "pollutants" is caused directly by such upset, overturn or damage as a result of the maintenance or use of a covered "auto".

4, With respect to this coverage, the following additional exclusions apply:

a. Fellow employee

Coverage does not apply to "bodily injury" to any fellow "employee" of the "insured" arising out of the operation of an "auto" owned by the "insured" in the course of the fellow "employee's" employment.

b. Care, custody or control

Coverage does not apply to "property damage" involving property owned or transported by the "insured" or in the "insured's" care, custody or control.

C. With respect to "hired auto" and "non-owned auto" coverage, Paragraph C. WHO IS AN INSURED is deleted and replaced by the following:

The following are "insureds":

a. You.

b. Your "employee" while using with your permission:

(1) An "auto" you hire or borrow; or

(2) An "auto" you don't own, hire or borrow in your business or personal affairs; or

(3) An "auto" hired or rented by your "employee" on your behalf and at your direction.

c. Anyone else while using a "hired auto" or "nonowned auto" with your permission except

(1) The owner or anyone else from whom you hire or borrow an "auto".

(2) Someone using an auto while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours.

(3) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from an "auto".

(4) A partner (if you are a partnership), or a member (if you are a limited liability

Page 2 of 3

company) for an "auto" owned by him or her or a member of his or her household.

d. Anyone liable for the conduct of an "insured" described above but only to the extent of that liability.

D. With respect to the operation of a "hired auto" and "non-owned auto", the following additional conditions apply:

1. OTHER INSURANCE

a. Except for any liability assumed under an "insured contract" the insurance provided by this Coverage Form is excess over any other collectible insurance.

However, if your business is the selling, servicing, repairing, parking or storage of "autos", the insurance provided by this endorsement is primary when covered "bodily injury" or "property damage" arises out of the operation of a customers "auto" by you or your "employee".

b. When this Coverage Form and any other Coverage Form or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our Coverage Form bears to the total of the limits of all the Coverage Forms and policies covering on the same basis.

2. TWO OR MORE COVERAGE FORMS OR POLICIES ISSUED BY US

If the Coverage Form and any other Coverage Form or policy issued to you by us or any company affiliated with us apply to the same "accident", the aggregate maximum Limit of Insurance under all the Coverage Forms or policies shall not exceed the highest applicable Limit of Insurance under any one Coverage Form or policy. This condition does not apply to any Coverage Form or policy issued by us or an affiliated company specifically to apply as excess insurance over this Coverage Form.

E. The following definitions are added:

G. LIABILITY AND MEDICAL EXPENSES DEFINITIONS:

1. "Hired auto" means any 11auto" you lease, hire, rent or borrow. This does not include any auto you lease, hire, rent or borrow from any of your "employees", your partners (if you are a partnership), members (if you are a limited liability company),

Form SS 04 38 09 09

or your 11executive officers11 or members of their households.

This does not include a long-term leased "auto" that you insure as an owned "auto" under any other auto liability insurance policy or a temporary substitute for an "auto" you own that is out of service because of its breakdown, repair, servicing or destruction.

2. "Non-owned auto " means any "auto" you do not own, lease, hire, rent or borrow which is used in connection with your business. This includes:

a. "Autos" owned by your "employees" your partners (if you are a partnership), members (if you are a limited liability company), or your "executive officers", or members of their households, but only while used in your business or your personal affairs.

b. Customer's "auto" that is in your care, custody or control for service.

Form SS 04 38 09 09 Page 3 of 3

Exhibit A

Nicholas A. Mostardo, Finance Director Village of Libertyville 118 West Cook Avenue Libertyville, IL 60048

Municipal & Financial Services Group

November 7, 2018

Reference: Village of Libertyville Water and Sewer Rate Study Update

Dear Mr. Mostardo,

The Municipal & Financial Services Group (MFSG) enjoyed the opportunity to work with and for the Village of Libertyville to develop a financial model and a cost of service analysis for the Village's water and sewer utilities in 2016. Per your request, we have developed a brief scope of work and level of effort estimate for the completion of an update to the water and sewer financial model for Fiscal Vear 2020 rate adoption.

The following proposal provides a brief workplan for the update and a not to exceed fee estimate. Please review our proposal and contact me at 410-266-9101 or at [email protected] with any comments or concerns you may have. We appreciate the opportunity to continue our relationship with the Village of Libertyville.

Very truly yours,

Eric Callocchia Senior Manager

Municipal & Financial Services Group

911-A Commerce Road ♦ Annapolis, Maryland 21401

410.266.9101 Office ♦ 410.266.5545 Fax ♦ www.mfsgllc.com

A. Project Workplan

Our proposed workplan and schedule will result in a draft report delivered to the Village ten weeks subsequent to notice to proceed and the delivery of the requested data and a final report and presentation two weeks subsequent to the receipt of comments on the draft report.

Task 1 - Data Collection and Review

Immediately upon receipt of notice to proceed, MFSG will submit to the Village a detailed data request, identifying the data that is needed to perform the scope of work specified in this document. As the Village furnishes this data, it will be loaded into an on-line storage site (e.g., Dropbox or Microsoft OneDrive) and indexed and stored to enable access by project personnel and others authorized by the Village. This will assure that all interested parties have access to all data, and that all have the most current data available. When the MFSG project team has received and absorbed a reasonable portion of the requested data, we will schedule a project kickoff meeting.

Task 2 - Study Kickoff Meeting

A study kickoff meeting will be held, to which all key Village and consultant personnel will be invited to attend and participate. The purpose of this relatively short (1-2hours in duration) meeting is to review, update and validate the proposed workplan, introduce key personnel to one another, identify and roadblocks to timely completion, agree to key dates, provide Village personnel with contact information (e.g. phone numbers. e-mail addresses, etc.) for consultant personnel and establish the formal and informal reporting relationships that are necessary for a smooth project. Administrative requirements (invoice formats and timing, documentation, insurance certificates, etc.) will be established. At the same meeting, new policy issues or cost drivers that have arisen since the original study will be identified (if any), and guidance will be provided to the Village.

Task 3 - Update Financial Model with Actual Data

MFSG's model was completed in mid-2016, and the latest actual data in the model is the Approved FY 2016 budget. MFSG will collect actual data for each year until the Village's most recent budget year (FY 2019) and update the financial model with the actual data. This will allow the Village to see a "projected vs. actual" comparison of the financial operation of the Village's Utility Fund and may help guide the assumptions used in this 2018 update.

Task 4 - Update Projected O&M Costs

Using Libertyville's most recent year's operating budget as a starting point, we will review the adequacy of budgeted operating and maintenance costs, whether contained in the operating budget or reflected in any reserves for repair, renewal and rehabilitation. The objective of this review is to reaffirm the adequacy of O&M funding levels to keep the Village's water and wastewater infrastructure in optimum operating condition, thus facilitating sustainability (i.e., lowest lifecycle cost at a given service level for the ownership and operation of the infrastructure). Projections will be developed for O&M costs for at least the next 10 years; various indices are used for differing costs (energy, chemicals, healthcare, etc.).

iff4PI h hhi I dr:re•l't ..._,r""""'W,a,;\\'t,-"'

1

Task 5 - Update Capital Cast Projections

We will review any existing water and wastewater capital improvement programs identified by the Village of Libertyville, with a focus on the major upgrades needed to the Village's Wastewater Treatment Plant. To the extent that funding sources can be or have been identified for specific projects or categories of projects, this will be documented. Major projects may be funded via bonds or IEPA loans, but recurring annual replacement/rehabilitation of distribution and collection systems, while capital in nature, might be funded via annual revenues; some projects may be financed via grants. The main output of this task will be a model of the year-by-year CIP, including an identified funding source, which will demonstrate both the historical and current spending levels and (potentially) an enhanced "ideal" spending level as suggested by our review of deferred maintenance and useful lives.

This output is often a key element used to demonstrate to policy level individuals the real costs facing the utility. Particular attention will be paid to deferred maintenance (if any) and the Village's plans to address and timely correct this problem. For "out" years (i.e., those years beyond the duration of the formal capital plans and CIP) we will develop reasonable funding estimates for future capital budgets, with the intention to replace these assumptions with real projects as their scheduled date grows closer. The need for future assumptions is to avoid creating the impression that capital costs will decline or be eliminated once the current CIP is completed. We will also document currently outstanding debt service on long-term debt paid by the Village for past water and sewer projects.

Task 6 - Update Water and Sewer Revenue Requirements

Using the principles outlined in the American Water Works Association (AWWA) Manual Ml - Principles of Water Rates, Fees, and Charges and the Water Environment Federation (WEF) Manual of Practice #27 - Financing and Charges for Wastewater Systems we will develop the revenue requirements for both the water and sewer systems (that is, the total annual cash needs for all purposes) for the next 10 years on a cash basis. This annual cash need is comprised of the building blocks: O&M costs, capital costs, existing debt service, anticipated debt service, contributions to reserves.

The output of this task will be an updated ten-year projection of the Village's utility costs, including all operating and capital needs. These projections will be the basis on which an updated financial plan will be developed.

Task 7 - Review Adequacy of Reserves

The wise use and management of financial reserves provides many advantages to a utility: rate stabilization and "smooth" rate increases; protection against volatility during wet or dry years; enhanced credit ratings and resulting interest savings. MFSG will review the adequacy of the Village's Utility Fund reserves and identify any deficiencies in either reserve policy or the dollar amount in cash reserves.

If there are bond covenants requiring a debt service reserve, we will also provide for this, but will be careful to make certain that it is not duplicated by other reserves, thereby unnecessarily increasing rates to customers.

if4O\fihhi I ,., ..... , 2 '-'-'>q»l~fr ........ ~-i:«, ...

Task 8 - Update Customer Analysis

Historical customer account and water usage data will be obtained and documented, and projections of customer and usage data for the next 10 years will be developed at the customer class level. Changes in water consumption / sewage generation attributable to changes in either the number and type of customers or the water use / sewage generation per customer will be documented, since a growth in customer count can mask a decline in water usage. This analysis is critical, because it is essential to determining the unit cost (per gallon or 1,000 gallons, per EDU, etc.) used in rate design and development.

Task 9 - Determine Adequacy of Current Rates and Update Financial Plan

Using the currently adopted rates and fees used by the Village of Libertyville, we will compare the updated projected revenue at current rates with the annual revenue requirement (developed in Task 6) to determine the year-by-year adequacy (surplus or shortfall) of the current utility rates and fees charged by Libertyville. This simple but powerful analysis provides the basis for (potentially) smoothing any rate or fee increase over several years if necessary and might impact the timing of rate adjustments recommended. This analysis can also be used to demonstrate preliminary compliance with coverage ratios, bond covenants or other requirements; it also enables the evaluation of the impact of various levels of financial reserves on rate increases.

We will update the current utility rates using the existing rate structure based on the newly developed financial plan. The supporting spreadsheet financial model which we will deliver to the Village at the conclusion of this project will enable the Village to identify and evaluate the rate and bill impact of various financing approaches (cash vs. debt financing of capital projects, or a mixture of the two approaches).

Task 10- Documentation and Reports

We will document all work performed in the update to the Village's financial plan and rate analysis in a concise narrative report. The report will include an executive summary that will be written in easy to understand terms so that it is "public-friendly." All data sources relied upon in the update will be identified and documented, and all assumptions clearly set forth. The report will be delivered to the Village in draft form within ten weeks of receipt of data, and a finalized report and model will be delivered to the Village two weeks after receipt of comments on the draft report. This schedule assumes MFSG will make two onsite trips in addition to periodic conference calls and online virtual meetings with Village staff. The trips will include the Kickoff meeting (Task 2) and one (1) Village Board meeting to present the updated study results. Of course, MFSG is willing to adjust the number of meetings and expected delivery dates of any deliverables if needed to accommodate the Village's schedule.

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3

B. Project Personnel

Eric Callocchia I Project Manager

Mr. Callocchia is a Senior Manager in the Municipal & Financial Services Group, applying economic, mathematical and financial skills to a broad range of projects for clients. He has experience with both project management and rate modeling and cash flow simulations. He has overseen the completion of over 30 rate studies throughout the United States. He is also a contributing author to the Water Environment Federation's (WEF) most recent edition of the Manual of Practice (MOP) 27 - Financing and Charges for Wastewater Systems. He frequently presents at industry conferences, having made presentations regarding national utility issues such as proper cost projection methodologies, rate design equity, and affordability.

Mr. Callocchia managed the original study completed for Libertyville in

Expertise: Economics/Finance Experience: 10 Years

2016. His other recent work has focused on cost of service studies for the Illinois Villages of Lindenhurst, Fox Lake, Orland Park, Westchester and Lombard, as well as the Cities of Prospect Heights, Naperville, Park Ridge and the Bloomington-Normal Water Reclamation District. Mr. Callocchia will manage the update and will be the main point of contact for the Village.

Edward J. Donahue Ill, CMC I Project Officer

Mr. Donahue established the Municipal & Financial Services Group more than 40 years ago and has served as its director ever since. His relevant experience includes cost of service, rate and feasibility work for more than 125 clients. His first significant work was almost 40 years ago, when he managed a project to develop a user fee structure in Chicago to finance the Metropolitan Sewerage District (now MWRD) massive upgrade program caused by the Clean Water Act. He is currently providing expert witness assistance to the San Diego County Water Authority in landmark litigation against the Metropolitan Water District of Southern California.

He has served as chairman of AWWA's Finance, Accounting and Management Controls Committee; he recently served on a special committee that wrote, edited and produced Financial Management for

Expertise: Utility Finance/Management Experience: 49 Years

Water Utilities, a textbook sponsored jointly by AWWA and the Government Finance Officers Association (GFOA). He is a contributing author to and editor of AWWA's Manual M29 - Capital Financing. He has been accredited and served as an expert witness in accounting, contract, and construction and rate matters. Mr. Donahue will have oversight of the project deliverables and will provide insight for the Village, given his rich history and expertise in utility management and financial operations.

Mr. Callocchia and Mr. Donahue will be supported by MFSG professional staff throughout the project, who will be responsible for data entry and the preparation of reports/presentations.

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4

C. Project Schedule

MFSG estimates, given the timely delivery of data, that a draft report outlining the sewer rate study update will be delivered in ten (10) weeks from the notice to proceed with the project. The projected timeline, by task, is shown below.

2. Project Kickoff Meeting

3. Update Historical Data in Financial Model

4. Update O&M Cost Projections

5. Update Capital Cost Projections

6. Update Revenue Requirements

7. Review Adequacy of Reserves

8, Update Customer Analysis

9, Determine Adequacy of Current Rates/Update Financial Plan

10. Documentation and Reports

Meetings (On-site•• Online 'if)

Deliverables

(A) Data Request

(B) Project Kickoff Meeting

(C) Projected vs. Actual Analysis (D) Demand Forecast

D. Not-to-Exceed Cost Estimate

• {E) Updated Multi-Year Financial Plan (F) Draft Report

(G) Final Report and Presentation to Village Board

1il 1il

We develop our cost proposals by estimating the number of hours of effort that will be required by key individual/classification of employee and multiplying this number by the standard hourly rate that has been established for each administrative classification of employee. To these totals, we add any out-ofpocket expenses related to the completion of each task, with no markup. Any discounts received on outof-pocket expenses are passed through to the client. MFSG's not-to-exceed cost estimate for the scope of work identified in this document is $22,360, as detailed below.

~ Total Task Donahue Callocchia MFSG Staff Hours Fees Expenses Total 1. Data Collection and Review 2 4 4 10 $ 1,920 $ 1,920 2. Project Kickoff Meeting - 8 8 $ 1,600 $ 1,200 $ 2,800 3. Update Historical Data In Flnancia! Model 4 4 8 $ 1,320 $ 1,320 4. Update O&M Cost Projections 4 4 8 $ 1,320 $ 1,320 5. Update Capital Cost Projections - 8 8 16 $ 2,640 $ 2,640 6. Update Revenue Requirements - 4 4 8 $ 1,320 $ 1,320 7. Review Adequacy of Reserves 4 4 8 $ 1,320 $ 1,320 8. Update Customer Analysis - 4 4 8 $ 1,320 $ 1,320 9. Determine Adequacy of Current Rates/Update Financial Plan - 8 8 16 $ 2,640 $ 2,640 10. Documentation and Reports 2 12 12 26 $ 4,560 $ 1,200 $ 5,760 Total Hours 4 60 S2 116 . · .. I . Hourly Rates $ 300 $ 200 $ 130 .· .· . ·.· .·· ·' Professional Fees $ 1,200 $ 12,000 $ 6,760 $19,960 $ 2,400 $22,360

Our not-to-exceed cost is about 45% less than the cost of our original study; this reflects the use of the already developed Excel-based financial planning model and fewer on-site meetings.

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5

•

E. Additional/ Out-of-Scope Work

If additional or out-of-scope work is requested, the hourly billing rates identified below shall apply. We guarantee these rates through December 31, 2019. We do not charge any premium or markup for expert witness work or for testimony in hearings or trials.

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Classification

Principal/Officer -·-

Senior Manager/ Director

Senior Manager

Manager

Associate

Project Team Hourly Rate

Members Included

Donahue ·. ·. . $300

Tropea, Rule, Sakai $275

Maker, Callocchia $200

Various $175

Various $125 -150

6

' ls ->4 Libertyville


Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 3H


November 27, 2018

Consideration of a Resolution Approving a Renewal Agreement with Call One to Provide Telecommunication Services

Approve Resolution

Ashley Engelmann, Deputy Village Administrator

Background: The Village's current phone service contract with Call One has recently expired. Staff has reviewed joint purchasing contract prices for a one-year renewal.

Call One's Joint Purchasing Contract through the Suburban Purchasing Cooperative (SPC) was recently renewed and provides discounted telecommunications services to over 140 municipalities in the Chicago area. Benefits of using Call One for the Village's telecommunications service are:

• The Village receives a master bill broken down by sub-accounts for cost allocation purposes

• Call One assumes Village AT&T services and there is no disconnection or reconnection required. The Village remains on AT&T's network, but utilizes Call One's customer service, billing and sales.

• Call One discounts alarm and ring down circuits. (AT&T does not discount these.) • Call One does not have minimum annual revenue commitments like AT&T, which

provides the Village greater flexibility regarding technology.

By participating in the SPC Joint Purchasing contract the Village receives a 30% discount on POTS line features and a 30% discount on Low Band Circuits. The Village's monthly fee under the contract will be $5,320.94 versus a non-contracted price of $15,413.74 per month.

Staff recommends approval of a Resolution to authorize an agreement with Call One for telecommunications services, and authorize execution of the agreement by the Village Administrator.


A RESOLUTION TO APPROVE AN AGREEMENT WITH CALL ONE TO PROVIDE TELECOMMUNICATIONS SERVICES

WHEREAS, The Village's current phone service contract with Call One has recently

expired and staff reviewed joint purchasing contract prices for a one-year renewal; and

WHEREAS, Call One's Joint Purchasing Contract through the Suburban Purchasing

Cooperative (SPC) was recently renewed and provides discounted telecommunications services to

over 140 municipalities in the Chicago area; and

WHEREAS, the Village receives several benefits by participating in the SPC Joint

Purchasing Contract; and

WHEREAS, by participating in the SPC contract the Village receives a 30% discount on

POTS line features and a 30% discount on Low Band Circuits. The Village's monthly fee under

the contract will be $5,320.94 versus a non-contracted price of $15,413.74 per month.



FOLLOWS:

SECTION 1. The foregoing recitals are hereby incorporated hereby as if fully set forth

as findings of the President and Board of Trustees.

SECTION 2: Recitals. The Village of Libertyville Board of Trustees approves the

Agreement with Call One for telecommunications services.

SECTION 3: The Village of Libertyville Board of Trustees authorizes the Village

Administrator to execute the agreement with Call One for telecommunications services.

SECTION 4: This Resolution shall take effect immediately upon its passage and

approval as provided by law.


AYES:

NAYS:

ABSENT:

APPROVED this 28 th day of November, 2018.


ATTEST:


Exhibit A (Intergovernmental Agreement)

SPC ·coOPERATIVE

Renewal Customer Service Agreement

This Customer Service Agreement ("Agreement 11) authorizes Call One® Inc., with a principal place of business at 225 West Wacker,

Floor 8, Chicago, IL 60606 ("Call One") to provide telecommunication services ("Services") to the customer identified immediately

below ("Customer"). The Services provided hereby are subject to the Terms and Conditions set forth in this Agreement.

Customer _,V2i,,ll""a,.g"e-'ou.f_..La!Ji'-"b""e,._rtyy..,__,"-ilul"e _______________________ _ Address 118 W Cook Ave

--------------------------------City Libertyville ST IL ZIP 60048

-----

Please check box to determine term and discount

[X] 1 Year

] 2 Year

] 3 Year

Additional Charges: Member ofSPC. All rates and discounts are subject to the rates and discounts contained in the SPC underlying agreement. Pricing subject to change. Waive PIC Fees.

Service/ Additional Terms: Renewal of existing services.

Billing Telephone Numbers (BTN) associated with this account: Physical Location City, State

600 NORTH AV; Fir 1 LIBERTYVILLE, IL

200 E COOK AV; Fir 1 LIBERTYVILLE, IL

413 N MILWAUKEE; Fir 1 LIBERTYVILLE, IL

870 COUNTRY CLUB DR; Fir 1 LIBERTYVILLE, IL

625 WWINCHESTER RD LIBERTYVILLE, IL

135WCHURCH LIBERTYVILLE, IL

625 W WINCHESTER RD; Fir 1 LIBERTYVILLE, IL

600NORTHAV LIBERTYVILLE, IL

Aulhorized cuslomer signalure Dale

Print name Tille

Call One Inc.

B1N

708-251-0042

708-251-0316

708-251-1039

847-247-5430

847-247-5431

847-247-7659

847-362-0699

847-362-1260

Cal/One auJ!wdzed sig11a/11re

Prim name

225 W Wacker Drive 8th Floor - Chicago, IL 60606 - Telephone 312-681-8300 - Fax 312-681-8301

Page 1 of3

Dale w .,::,.. c.o 0, 0

Billing Telephone Numbers (BTN) (continued):

118WCOOKAV; Flr1 LIBERTYVILLE, IL 847-362-1507

118WCOOKAV; Flr1 LIBERTYVILLE, IL 847-362-1507

1551 N MILWAUKEE AV; Fir 1 LIBERTYVILLE, IL 847-362-2122

200 E COOK AV; Fir 1 LIBERTYVILLE, IL 847-362-2132

200 ECOOKAV LIBERTYVILLE, IL 847-362-2431

740 LAKEVIEW PARKWAY; Fir 1 VERNON HILLS, IL 847-362-4080

118WCOOKAV;Flr1 LIBERTYVILLE, IL 847-362-4101

1532ARTAIUS PKWY; Fir 1 LIBERTYVILLE, IL 847-362-4256

870 COUNTRY CLUB DR LIBERTYVILLE, IL 847-362-5733

1950 ROUTE 45 LIBERTYVILLE, IL 847-367-1697

151WLAKE LIBERTYVILLE, IL 847-367-2585

18600 W PETERSON RD; Fir 1 LIBERTYVILLE, IL 847-367-9151

3001 N HARRIS RD LIBERTYVILLE, IL 847-543-1162

2401 N HARRIS RD; Fir 1 LIBERTYVILLE, IL 847-543-1193

1950 ROUTE 45; Fir 1 LIBERTYVILLE, IL 847-549-0058

740 LAKEVIEW PKWY; Fir 1 VERNON HILS, IL 84 7-549-0320



13415 WATKINSON RD; Fir 1 LAKE BLUFF, IL 847-735-2220



201 W GOLF RD; Fir 1 LIBERTYVILLE, IL 847-918-0266

1551 N MILWAUKEE AV LIBERTYVILLE, IL 847-918-2064

544 NORTH AV LIBERTYVILLE, IL 847-918-2074

762 WLAKE LIBERTYVILLE, IL 847-918-2093

1532ARTAIUS PKWY LIBERTYVILLE, IL 847-918-2097

201 WGOLF RD LIBERTYVILLE, IL 847-918-2113

600 NORTH AV; Fir 1 LIBERTYVILLE, IL 847-918-2122

135 W CHURCH; Fir 1 LIBERTYVILLE, IL 847-918-8424

544 NORTH AVE LIBERTYVILLE, IL 847-918-9429

118WCOOKAV;Flr1 LIBERTYVILLE, IL 84 7-R06-1361

2401 N HARRIS RD; Unit OB LIBERTYVILLE, IL 847-R06-1749

18600 W PETERSON RD LIBERTYVILLE, IL 847-R06-1751

Customer initials _______ _

Call One initials _______ _

Call One Inc.

225 W Wacker Drive 8th Floor- Chicago, IL 60606 -Telephone 312-681-8300 -Fax 312-681-8301

Page 2 of 3

Terms and Conditions

1. Term. Customer hereby orders the Local Exchange, lnterexchange and miscellaneous services incident thereto as described herein (collectively, the "Services") for the term selected by Customer on Page 1 of this Agreement (the "Term"), effective as of the date the Services are installed or first provided (the "Effective Date"). This agreement shall renew, on the same terms and conditions, for successive one-year terms unless either party has given sixty (60) days prior written notice of termination of this Agreement. Upon expiration of the Term, the usage rates and monthly recurring charges applicable to a Term other than Month-to-Month will revert to Call One's prevailing month-to-month rates unless Customer has (1) entered into a successor agreement or (2) canceled the Service, in each case effective as of the expiration of the Term. Call One is not responsible for notifying customer of the expiration of any Term.

2. Rates. (a) Unless otherwise specified on Page 1 of this Agreement, Call One's prevailing month-to-month rates for lines, features, other monthly recurring charges and non-recurring charges (e.g., installation, service establishment and/or other non-recurring charges) will apply to the Services. By executing this Agreement, Customer acknowledges that it has received notice of and is aware of the rates and other charges that apply to the Services that are not specifically identified on Page 1 of this Agreement. If there is any change to Call One's prevailing rates or charges that apply to the Services, Customer will be notified in lts monthly invoice or in the applicable state tariff, effective as staled therein. If Customer has elected a Term other than Month-to-Month, the usage rates and monthly recurring charges (each expressed as a rate or as a discount off Call One's prevailing month-to-month rates) identified on Page 1 of this Agreement will apply to the Services during the Term. (b) Call One shall also bill Customer as a separate line item all applicable federal, state and other governmental fees, surcharges and taxes. (c) Galt One may, at its sole discretion, increase the rates for Band C, 1 + long distance or inbound 800/888 toll-free Services, if and to the extent the charge from the local exchange carrier to terminate the outbound calls or to originate the inbound calls exceeds twenty-five percent of the rate for that Service, and that Service will be provided on a month-lo-month term.

3. Authorization. Customer authorizes Call One to act as its agent for purposes of obtaining information on Customer's existing telecommunications and related service(s) and lo submit orders to reflect the Services ordered under this Agreement for the specific Billing Telephone Numbers (BTN) and/or physical locations listed below and included in any supplement to this Agreement. This grant of agency shall remain in effect until revoked by Customer.

4. Existing Commitments. (a) If Customer has an existing term commitment contract with another service provider (a "Third Party Commitment"), Customer acknowledges that, in addition to the Terms and Conditions of this Customer Service Agreement, Customer shall remain obligated under the terms of such Third Party Commitment and shall be solely responsible for any penalties, fees or charges by virtue of that Third Party Commitment. (b) If, as part of Call One's provision of Services, Customer terminates a Third Party Commitment(s), Customer agrees that it is solely responsible for the fees associated with such termination. Further, no discount is provided for the related services unless and until Customer has agreed to terminate the Third Party Commitment(s) as provided above or the Third Party Commitment(s) has expired and Customer has entered a new agreement directly with Call One.

5. Early Termination/Cancellation. Early Termination/Cancellation. Customer shall be required to provide Call One a minimum of 30 days' notice ln writing of any termination or cancellation of Service(s). (a) lf Customer terminates the Service in whole or in part prior to the expiration of the Term, Customer will be liable for an early termination charge equal to the monthly recurring charges for the remainder of the Term. In addition, Customer shall also be liable for any installation and/or other non~recurring charges that were waived. (b) If Call One terminates Service(s) in whole or in part due to Customer's non~payment or default, customer will be deemed to have terminated the Service(s) and will be liable for alt early termination charges. (c) If Customer Cancels Service before the Service is established, Customer shall be liable to Call One for all reasonable expenses incurred by Call One to process the order for Service.

6. Inside Wiring. The applicable rates for inside wiring provided directly by Call One to Customer are specified on the technician-charges page of the Call One website at www.callone.com. Inside wiring provided by a third party vendor will be billed at their applicable rates and charges, Jn addition, any installation charges identified on Page 1 of this Agreement applies to the initial Service installation and does not include inside materials and wiring.

7. Liability. The entire liability of Call One, if any, for damages to Customer or to any third party whether in negligence, tort, contract or otherwise, which may arise from Call One's performance or non-performance of the Services is limited to an amount equal to a prorated adjustment of applicable monthly recurring charges for the Services affected or any portion thereof. The foregoing limitation of liability includes any mistakes, omissions, interruptions, delays, errors or defects in transmission occurring in the course of installing and/or furnishing the Service.

8. Applicability of Tariffs. This Agreement orders Services at rates provided herein and subject to the terms and conditions set forth in Call One's then-applicable state tariff, which tariff is incorporated by reference. State tariffs are available through the regulatory page of the Call One web site currently at www.callone.com. Customer acknowledges all services purchased pursuant to this agreement are for business purposes.

9. Assignment. Customer may not assign this Agreement (by operation of law or otherwise) without the prior written consent of Call One, which consent will not be unreasonably withheld or delayed. Any prohibited assignment shall be void ab initio.

1 O. Entire Agreement. Signed facsimile or scanned copies of this Agreement will legally bind the parties to the same extent as originally executed documents. The terms contained in this Agreement and any documents attached and referenced herein constitute the entire agreement between the parties with respect to the subject matter hereof.

11. Jurisdiction/ Collection Costs. Any action or proceeding arising out of or related to this Agreement, the Tariffs or Services may be commenced in any state or Federal court of competent jurisdiction in the State of Illinois. The Parties submit and expressly consent to the jurisdiction of such court and expressly waive any right to a trial by jury. Call One shall be entitled to recover from Customer all reasonable collection costs, including attorneys fees.

Customer initials ________ _

Call One initials ________ _

Call One Inc.

225 W Wacker Drive 8th Floor - Chicago, IL 60606 - Telephone 312-681-8300 - Fax 312-681-8301

Page 3 of 3

w .i:,.. c.o <Jl 0

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. _3::..:I'----


November 27, 2018

Police and Fire Pension Funds - Municipal Compliance Report and Tax Levy Request

Accept Reports


Background: Pursuant to Public Act 95-0950, the Boards of the Police and Fire pension funds are required to make an annual report to the Village Board outlining the financial condition of their respective funds. The Municipal Compliance Report (MCR) is a summary of all pension fund financial, actuarial, and investment information. This report also formalizes the requested Village tax levy contribution to the pension funds for the upcoming tax year.

State statute requires that these reports be made prior to the Village Board adopting the tax levy ordinance for tax year 2018.

RlCHARD J. REJMER JAMES l. DDBROVOLNY BRJAN J. LABARDI STEVEN KNIGHT EVAN J. HAIM CHIUS W. POTTHOFF, JR. MAIU( S. MCO)JEARY

REIMER & DOBROVOLNY PC A PUBLIC SAFETY LAW FIRM

15 SPINNING WHEEL ROAD. sum 310, HINSDALE, ILLINOIS 60521 (630) 654-9547 (630) 654-9676 FAX

WWW.RDLABORLAWPCCOM

August 22, 2018

Honorable Terry Weppler, Mayor Village of Libertyville 118 W. Cook Avenue Libertyville, IL 60048

By Priority Mail Signature Confirmation

306 W. GRHN STREET . URllANA. !LLINOIS, 61801

217-344-2376

840 S. SrRING STREET, SUITE D SPRINGFJELD. ILLINDIS 62704

Re: Libertyville Firefighters' Pension Fund-Arrnual Tax Levy Request

Mayor Weppler:

This is to advise you that the undersigned is legal counsel for the Libertyville Firefighters' Pension Fund. At the August 20, 2018 Pension Board meeting, the Pension Board Trustees discussed the annual tax levy requirements for the Pension Fund for the upcoming fiscal year. As you may be aware, the Pension Board either relies on actuarial valuation performed by the Illinois Department of Insurance or an independent actuary.

In this case, the Pension Board relied upon the actuarial valuation performed by independent actuary Michael Zurek ofNyhart, Mr. Zurek's suggested levy amount for the upcoming tax year, in order to satisfy the annual requirements of the Libertyville Firefighters' Pension Fund as required by §5/4-118 of the Pension Code, is a mininJum of_ $1,465,242. A copy of Mr. Zurek's Actuarial Valuation Report is included for your review, please see page 9 for details. The Board believes that it would be in the Village and taxpayers best interest if the Village levies the same amount as last year, $1,487,098.

Accordingly, pursuant to §5/4-118 of the Pension Code, the Libertyville Firefighters' Pension Board is requesting the Village of Libertyville levy that amount for the upcoming tax year in order to satisfy the annual funding requirements of the Libertyville Firefighters' Pension Fund. In the event the Village will not levy these amounts, please advise me,

I i !

I I I I

Thank you for your anticipated cooperation and assistance in this matter. Please do not hesitate to contact the undersigned should you have any questions concerning this

matter.

RJR/mw Enclosures

cc: Deputy Chief Brian Conner, Secretary Libertyville Firefighters Pension Board

I I I

THE VILLAGE OF LIBERTYVILLE, ILLINOIS FIREFIGHTERS' PENSION FUND

PUBLIC ACT 95-0950 - MUNICIPAL COMPLIANCE REPORT

FOR THE FISCAL YEAR ENDED APRIL 30, 2018

LI 668 N. RIVER ROAD • NAPERVIUE, ILLINOIS 60563

:'[ •. ••· 1

1· Lauterbach & Amen, LLP/1 ... :·,· ... "~· ----' PHONE 630.393.1483 • FAX 630.393.2516

i ! CERTIFIED PUBLIC ACCOIJNTANTS w1:.w.lautetbaohamen.corn e,,~ .. ~l

October 23, 2018

Members of the Pension Board of Trustees Libertyville Firefighters' Pension Fund Libertyville, Illinois

Enclosed please find a copy of your Municipal Compliance Report for the Libertyville Firefighters' Pension Fund for the fiscal year ended April 30, 2018. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you,

The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund's most recent investment policy.

The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally-friendly work atmosphere.

If you have any questions regarding this report, please contact us at [email protected].


LAUTERBACH & AMEN, LLP

36 of 53

THE VILLAGE OF LIBERTYVILLE, ILLINOIS

FIREFIGHTERS' PENSION FUND

Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending April 30, 2018

The Pension Board certifies to the Board of Trustees of the Village of Libertyville, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information:

1) The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund:

Total Cash and Investments (including accrued interest)

Total Net Position

Current

Fiscal Year

$29,806,991

$29,799,045

Preceding Fiscal Year

$27,686,723

$27,663,380

2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of firefighters' and from other sources:

Estimated Receipts - Employee Contributions $411,200

Estimated Receipts - All Other Sources

Investment Earnings $2,086,500

Municipal Contributions $1,465,242

3) The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the pension fund as provided in Sections 4-118 and 4-120:

Annual Requirement of the Fund as Determined by:

Illinois Department oflnsurance NIA

Private Actuary - Nyhart, Actuary

Recommended Municipal Contribution $1,465,242

Statutory Municipal Contribution $1,229,887

Page 1 37 of 53



Public Act 95-950 - Municipal Compliance Report

For the Fiscal Year Ending April 30, 2018

4) The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment reh1rn, and actual investment return received during the preceding fiscal year:

Current Preceding

Fiscal Year Fiscal Year

Net Income Received from Investment of Assets $1,862,040 $2,451,083

Assumed Investment Return

Illinois Department of Insurance NIA 6.50%

Private Actuary - Nyhart, Actuary 7.00% 7.00%

Actual Investment Return 6.48% 9.28%

5) The increase in employer pension contributions that results from the implementation of the provisions of P.A. 93-

0689:

Illinois Department ofinsurance NIA

Private Actuary - Nyhart, Actuary NIA

6) The total number of active employees who are financially contributing to the fund:

Number of Active Members 42

7) The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) armuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits:

Total Amount

Number of Disbursed

(i) Regular Retirement Pension 18 $1,315,727

(ii) Disability Pension 2 $110,192

(iii) Survivors and Child Benefits 2 $131,988

Totals 22 $1,557,907

Page2 38 of 53




8) The funded ratio of the fund:

Illinois Department ofinsurance

Private Actuary - Nyhart, Actuary

Current Preceding


NIA 65.21%

69.29% 66.38%

9) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:

Unfunded Liability:

Illinois Department of Insurance NIA

Private Actuary - Nyhart, Actuary $13,367,293

The accrued liability is tbe actuarial present value of tbe portion of the projected benefits that has been accrued as of tbe valuation date based upon the actuarial valuation method and tbe actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets.

I 0) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund.

Investment Policy - See Attached.

Please see Notes Page attached.

CERTIFICATION OF MUNICIPAL FIREFIGHTERS'

PENSION FUND COMPLIANCE REPORT

The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §4-134 oftbe Illinois Pension Code 40 ILCS 514-134, that tbe preceding report is true and accurate.

Adopted this _____ day of ____ , 2018

President Date

Secretary Date

Page 3 39 of 53




INDEX OF ASSUMPTIONS

I) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended April 30, 2018 and 2017.

Total Net Position - as Reported in the Audited Financial Statements for the Years Ended April 30, 2018 and

2017.

2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended April 30, 2018 plus 4% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100.

Estimated Receipts -All Other Sources:

Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended April 30, 2018, times 7% (Actuarial Investment Return Assumption) Rounded to the Nearest $100.

Municipal Contributions - Recommended Tax Levy Requirement as Reported by Nyhart, Actuary, Actuarial Valuation for the Year Ended April 30, 2018.

3) Annual Requirement of the Fund as Determined by:

Illinois Department oflnsurance - No April 30, 2018 Actuarial Valuation available at the time of this report.

Private Acturuy - Nyhart, Actuary:

Recommended Amount of Tax Levy as Reported by Nyhrui, Actuary in the April 30, 2018 Actuarial Valuation.

Statutorily Required Amount of Tax Levy as Reported by Nyhart, Actuary in the April 30, 2018 Actuarial

Valuation.

Page4 40 of 53





INDEX OF ASSUMPTIONS - Continued

4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended April 30, 2018 and 2017.

Assumed Investment Return:

Illinois Department of Insurance - Preceding Fiscal Year Interest Rate Assumption as Reported in the April 30, 2017 Actuarial Valuation. No April 30, 2018 Actuarial Valuation available at the time of this report.

Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Nyhart, Actuary, April 30, 2018 and 2017 Actuarial Valuations.

Actual Investment Return - Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning balance of the Cash and Investments and the Ending balance of the Cash and Investments, excluding the fiscal year net investment income, as Reported in the Audited Financial Statements for the Fiscal Years Ended April 30, 2018 and 2017.

5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property tax extension limitation law as contemplated by 35 ILCS 200/18-185.

Private Actuary - No Private Actuarial Valuation amount available at the time ofthls report.

6) Number of Active Members - Illinois Department oflnsurance Annual Statement for April 30, 2018 - Schedule P.

7) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for April 30, 2018 Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed.

(ii) Disability Pension - Same as above.

(iii) Survivors and Child Benefits - Same as above.

Page 5 410153






Illinois Department of Insurance - Preceding Fiscal Year Actuarial Value of Assets as a percentage of Accrued Liability as Reported in the April 30, 2017 Actuarial Valuation. No April 30, 2018 Actuarial Valuation available

at the time of this report.

Private Actuary - Current and Preceding Fiscal Year Actuarial Value of Assets as a percentage of Accrued Liability as Reported in the Nyhart, Actuary, April 30, 2018 and 2017 Actuarial Valuations.

9) Unfunded Liability:

Illinois Department oflnsurance - Deferred Asset (Unfunded Accrued Liability) - No April 30, 2018 Actuarial Valuation available at the time of this report.

Private Actumy - Deferred Asset (Unfunded Accrued Liability) as Reported by Nyhart, Actuary in the April 30, 2018 Actuarial Valuation.

Page 6 42 of 53

PUCHALSKI GOODLOE MARZULLO 2100 SANDERS ROAD, SUITE 110 NORTHBROOK, IL60062 84 7-666-5680 84 7-905-7294 FAX

RICHARD J. PUCHALSKI

lAURA J. GOODLOE

JEFFREY A, GOODLOE

JERRY J. MARZULLO

PGM-LAW.COM [email protected]

October 31, 2018

Ms. Kelly Amidei, Administrator Village of Libertyville 118 W. Cook Avenue Libertyville, IL 60048

By Email Only - [email protected]

Re: Libertyville Police Pension Fund-2018 Tax Levy Certification

Dear Ms. Amidei:

The undersigned is legal counsel for the Libertyville Police Pension Board. Section 3-143 of the Pension Code requires the Pension Board to annually certify the amount sufficient for the Village to meet its contribution to the police pension fund pursuant to sections 3-125 and 3-127 of the Pension Code.

Pursuant to the most recent actuarial valuation report issued byNyhart, the Village's recommended tax levy/contribution for the police pension fund for the upcoming year should be $2,058,130. Accordingly, during its most recent regular meeting the Pension Board voted to certify this amount as the recommended 2018 tax levy for the police pension fund. Attached for the Village's review is a copy ofNyhart's actuarial valuation report as of May 1, 2018.

Additionally, the Pension Board approved the section 3-143 "municipal compliance report" (40 ILCS 5/3-143) for the fiscal year ended April 30, 2018. Enclosed is a copy of the municipal compliance report for the Village's review.

As always, the Pension Board thanks the Village for its commitment to properly fund the police pension fund. Please contact the Pension Board or me if you have any questions regarding this matter.

Sincerely,

9411,.wt--Jeff Goodloe

Enclosures cc: Sgt. Jeff Stolzenburg

Mr. Nick Mostardo, Finance Director

THE VILLAGE OF LIBERTYVILLE, ILLINOIS POLICE PENSION FUND

PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT

FOR THE FISCAL YEAR ENDED APRIL 30, 2018

111 Lauterbach·& Amen, LLP CERTIFIED Pl.lBLlC ACCOUNTANTS

October 9, 2018

Members of the Pension Board of Trustees Libertyville Police Pension Fund Libertyville, Illinois

---- 668 N. FIIVEA ROAD · NAPERVILLE, ILL!NOIS60563

PHONE 630.393.1483 • FAX 630.393.2516 VMJW.!auterbachamen.com

Enclosed please find a copy of your Municipal Compliance Report fur the Libertyville Police Pension Fund for the fiscal year ended April 30, 2018. We have prepared the report with the most recent infonnation available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you.

The President and Secretary of the Pension Fund are required to sign the report of page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund's most recent investment policy.

The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the municipality before the tax levy is filed on the last Tuesday in December. We are sendiog the report via email to promote an environmentally-friendly work atmosphere.

If you have any questions regarding this report, please contact us at [email protected].


Lauterbach & Amen, LLP


POLICE PENSION FUND


The Pension Board certifies to the Board of Trustees of the Village of Libertyville, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following infmmation:

I) The total cash and investments, including accrued interest, of the fund at market value and the total net position

of the Pension Fund:

Total Cash and Investments (including accrued interest)

Total Net Position

Current

Fiscal Year

$32,228,487

$32,171,701

Preceding

Fiscal Year

$30,083,849

$30,025,356

2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers

and from other sources:

Estimated Receipts - Employee Contributions $402,400

Estimated Receipts - All Other Sources

Investment Earnings $2,256,000

Municipal Contributions $2,058,130

3) The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other obligations provided in Article 3 of the Illinois Pension Code, and (b) to meet the annual requirements of the fund

as provided in Sections 3-125 and 3-127:

(a) Pay all Pensions and Other Obligations $3,359,700

(b) Annual Requirement of the Fund as Detennined by:

Illinois Department ofinsurance NIA

Private Actuary - Nyhart

Recommended Municipal Contribution $2,058,130

Statutory Municipal Contribution $1,821,946

Page I


POLICE PENSION FUND



4) Toe total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year:

Net Income Received from Investment of Assets

Assumed Investment Return

Illinois Department oflnsurance


Actual Investment Return

Current Fiscal Year

$2,434,005

NIA

7.00%

5.98%

5) The total number of active employees who are financially contributing to the fund:

Number of Active Members

Preceding

Fiscal Year

$2,717,871

6.50%

7.00%

10.32%

40

6) Toe total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits:

Total Amount

Number of Disbursed

(i) Regular Retirement Pension 31 $2,205,759

(ii) Disability Pension 2 $169,894

(iii) Survivors aud Child Benefits 6 $242,854

Totals 39 $2,618,506

Page2




Illinois Department of!nsurance


Current Preceding


NIA 54.29%

55.88% 55.04%

8) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:

Unfunded Liability:

Illinois Department oflnsurance NIA

Private Actuary - Nyhart $25,399,057

The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets.

9) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fuud.

Investment Policy - See Attached.

Please see Notes Page attached.

CERTIFICATION OF MUNICIPAL POLICE

PENSION FUND COMPLIANCE REPORT

The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 513-143, that the preceding report is true and accurate.

Adopted this ~ day of t}!t;/;ec, 2018

President Date

Secretary Date

Page3



INDEX OF ASSUMPTIONS

I) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended April 30, 20 I 8 and 2017.

Total Net Position - as Reported in the Audited Financial Statements for the Years Ended April 30, 2018 and 2017.

2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended April 30, 2018 plus 5% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100.

Estimated Receipts - All Other Sources:

Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended April 30, 2018, times 7% {Actuarial Investment Return Assumption) Rounded to the Nearest $100.

Municipal Contributions - Recommended Tax Levy Requirement as Reported by Nyhart, Actuarial Valuation for the Year Ended April 30, 2018.

3) (a) Pay all Pensions and Other Obligations - Total Non-Investment Deductions as Rep01ied in the Audited Financial Statements for the Year Ended April 30, 2018, plus a 25% Increase, Rounded to the Nearest $100.

(b) Annual Requirement of the Fund as Determined by:

Illinois Department oflnsurance - No April 30, 2018 Actuarial Valuation available at the time of this report.


Recommended Amount of Tax Levy as Reported by Nyhart in the April 30, 2018 Actuarial Valuation.

Statutorily Required Amount of Tax Levy as Reported by Nyhart in the April 30, 2018 Actuarial Valuation.

Page4

' . THE VILLAGE OF LIBERTYVILLE, ILLINOIS POLICE PENSION FUND



4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended April 30, 20 J 8 and 2017.

Assumed Investment Return:

Illinois Department of Insurance - Preceding Fiscal Year Interest Rate Assumption as Reported in the April 30, 2017 Actuarial Valuation. No April 30, 2018 Actuaiial Valuation available at the time of this report.

Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Nyhart, Apiil 30, 2018 and 2017 Actuarial Valuations.

Actual Investment Return - Money Weighted Rate of Return under GASB Pronouncements 67 and 68, as Reported in the Audited Financial Statements for the Fiscal Years Ended April 30, 2018 and 2017.

5) Number of Active Members - Illinois Department of Insurance Annual Statement for April 30, 2018 - Schedule

P.

6) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for April 3 0, 20 I 8 -Schedule P for Number of Participants and Expense page I for Total Amount Disbursed.

(ii) Disability Pension - Same as above.

(iii) Survivors and Child Benefits - Same as above.

Page5

. . THE VILLAGE OF LIBERTYVILLE, ILLINOIS POLICE PENSION FUND




Illinois Department of Insurance - Preceding Fiscal Year Actuarial Value of Assets as a percentage of Accrued Liability as Reported in the April 30, 2017 Actuarial Valuation. No April 30, 2018 Actuarial.Valuation available at the time of this report.

Private Actuary - Current and Preceding Fiscal Year Actuarial Value of Assets as a percentage of Accrued Liability as Reported in the Nyhart, April 30, 2018 and 2017 Actuarial Valuations.

8) Unfunded Liability:

Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) - No April 30, 2018 Actuarial Valuation available at the time of this report.

Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Nyhart in the April 30, 2018 Actuarial Valuation.

Page 6

PURPOSE

LIBERTYVILLE POLICE PENSION FUND INVESTMENT POLICY

The Investment of pension funds Is the responsibility of the members of the Board of Trustees of the Libertyville Police Pension Fund (Pension Board), The purpose of this Investment policy Is to Indicate a conscious, formal effort by the Pension Board to develop, Implement and monitor the Investment of pension funds. It shall be considered an Important means to communicate the Pension Board's policy views on management of pension funds to the public, participants, and beneficiaries of the Fund.

SCOPE This policy governs the Investment practices and applies to all financial transactions of the Libertyville Police Pension Fund (Pension Fund),

OBJECTIVES

The Pension Board has a fiduciary responslbllity to discharge Its duties with respect to the Pension Fund solely In the Interest of the participants and beneficiaries as set forth In the Illlnols Pension Code.

Preservation of Principal - Preservation of principal Is the foremost objectiVe of the Pension Board. Investment transactions shall seek to first ensure that large capital losses are avoided. Additionally, the objective of the Pension Board is to avoid erosion of principal resulting from securities defaults.

Return on Investments - The Pension Board seeks to attain or exceed market rates of return on Investments consistent with constraints Imposed by safety objectives, cash flow considerations and Illinois Laws that restrict the placement of public funds.

Maintenance of Public Trust - All participants in the Investment process shall seek to act responsibly as custodians of the Pension Fund. Investment officials shall avoid any transactions that might reasonably Impair Pension Fund participant's confidence In the Pension Board's ablllty to manage the Pension Fund.

Liquidity - The assets shall be sufficlently liquid to meet the Pension Fund's disbursement requirements for the payment of operating expenses and benefits.

RESPONSIBILITY Management of the Investment program Is the responslblllty of the Pension Board. No person may engage In an Investment transaction except as provided under terms of this policy established by the Pension Board.

The Treasurer of the Pension Fund shall be responsible for establishing internal controls and written procedures for the operation of the Investment program. (30 ILCS 230/2.S(a)(7)),

The Pension Board may appoint an Investment manager (as defined In 40 ILCS 5/1 - 101.4) to assist In the management of the 1.nvestrnent program. The Investment manager shall acknowledge, In writing, that he or she Is a fiduciary with respect to the Pension Fund. Any such written acknowledgement shall be attached to this pollcy or Included In the agreement between the Pension Board and the Investment manager.

The Pension Board will meet with the Investment manager quarterly to review market conditions and to determine Investment strategy. This review will Include analysis of the Investment portfolio, its effectiveness In meeting the Pension Fund's needs for safety, llquldlty, rate of return, and diversification, and Its general performance.

PRUDENCE

The· standard of prudence to be used by Investment officials shall be the "prudent Investor" and shall be applled In the context of managing the portfolio. Investments shall be made with the care, skill, prudence

1

and diligence that a prudent person acting In like capacity and familiar with such matters would use In the conduct of an enterprise of like character with like alms.

PROHIBITED TRANSACTIONS A Fiduciary with respect to the Pension Fund shall not:

1. Deal with the a$sets of the Pension Fund In his or her own interests or for his or her own account.

2. In their Individual or other capacity effect any transaction Involving the Pension Fund on behalf of a party whose Interests are adverse to the Interests of the Pension Fund or the Interests of Its participants or beneficiaries.

3. Receive any consideration for his or her own personal account from any party dealing with the Pension Fund In connection with a transaction Involving the assets_ofthe Pension Fund.

4. Knowingly cause or advise the Pension Fund to engage In an Investment transaction when the fiduciary {I) has any direct Interest In the income, gains, or profits of the Investment advisor through which the Investment transaction Is made or {II) has a business relationship with that Investment advisor that would result In a pecuniary benefit to the fiduciary as a result of the Investment transaction. (40 ILCS 5/1-110)

INVESTMENT INSTRUMENTS The Pension Fund may Invest In any type of Investment Instrument permitted by Illlnols law, as described In Chapter 40 of the Illinois Compiled Statutes, 40 ILCS 5/1·113.2 through 113,4a. Permitted Investment Instruments Include, but are not limited to:

1. Interest bearing direct obligations of the United States of America.

2. Interest bearing obligations to the extent that they are fully guaranteed or Insured as to payment of principal and interest by the United States of America,

3. Interest beartng bonds, notes, debentures, or other similar obligations of agencies of the United States of America. For the purposes of this section, "Agencies of the United States of America" Include:

a. The Federal National Mortgage Association and the Student Loan Marketing Association. b. Federal Land Banks, Federal Intermediate credit Banks, Federal Farm Credit Banks, and any

other entity authorized to Issue direct debt obligations of the United States of America under the Farm Credit Act of 1971.

c, Federal Home Loan Banks and the Federal Home Loan Mortgage Corporation. d. Any agency created by act of Congress that Is authortzed to Issue direct debt obligations of

the United States of America.

4. Corporate bonds managed through an Investment advisor must meet all of the following requirements:

a. The bonds must be rated as Investment grade by one of the 2 largest ratlng services at the time of purchase,

b. If subsequently downgraded below Investment grade, the bonds must be liquidated by the manager from the portfolio within 90 days after being downgraded.

5, Interest bearing savings accounts or certificates of deposit, Issued by, federally chartered banks or savings and loan associations, or by State of !lllnols chartered banks or savings and loan associations, to the extent that the deposits are Insured by agencies or Instrumentalities of the federal government.

6. Interest beartng bonds of the State of Illinois or Interest bearing bonds or tax anticipation warrants of any county, township, or municipal corporation of the State of Illlnols.

7, Pooled Interest bearing accounts managed by the Illlnols Public Treasurer's Investment Pool In accordance with the deposit of state moneys act.

2

PERFORMANCE MEASUREMENTS Performance will be calculated using professional standards as established by the CFA Institute. The Pension Board may Include (but Is not limited to) the following benchmarks for evaluating the Pension Fund's performance:

Application Benchmatl<

Cash Equivalents U.S. Treasury Bills (90 day)

Fixed Income Barclay's U,S. Government Index

Fixed Income Barclay's U.S. Government/Credit Index

Large Capitalization Equities Standard & Poor's 500 Stock Index

Small Capitalization Equities Russell 2000 Stock Index

International Equities Morgan Stanley Capital International Europe/Australia/Far East Index

CONTROLS The Pension Board maintains Pension Fund books and records In conformance with generally accepted accounting principles. Internal controls shall be reviewed by the Pension Board and may be reviewed by an Independent auditor. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, or Imprudent actions by employees and officers of the Pension Board.

DIVERSIFICATION / STRATEGY Fixed Income The average maturity/duration of the portfolio will be managed based upon the current existing Interest rate environment. Under most circumstances the average maturity and duration of the portfolio will be maintained at approximately 5,0 years and will range from 2,0 years to 7,0 years. This type of strategy will often result In Increasing the maturity/duration of the portfolio when Interest rates are rising and decreasing the maturity/duration of the portfolio when Interest rates are declining. The Investment manager may change the duration of the portfolio as market conditions permit.

The allocation guidelines, by asset class, for the fixed Income Investments are as follows:

Normal Range of Allocation Allocation

Bank Certificates of Deposit 0% 0-20%

US Treasury Securities 10% 0-100% .

US Government Agency (non·MBS) 35% 0-70%

US Government Agency (Callable) 10% 0-30%

US Government Agency (MBS) 5% 0-10%

Taxable Municipal Securities 10% 0·20%

Investment Grade Corporate Bonds 30% 0·50%

4

Under normal market conditions the structure of the portfolio will be within these limits. However, the portfolio manager may diverge from the above guidelines due to abnormal market conditions.

Equities Once the Pension Fund reaches the equity allocatlon approved by the Pension Board and permitted by law, normal asset allocation range for equity portfolio allocation weightings should be:

Normal Range of Allocation Allocation

U.S. Equities 80% 60 -100%

International Stocks 20% 0-40%

The Pension Fund asset allocation should be rebalanced at least annually when the equity allocation rises above the maximum allowable as a percentage of assets as defined by Illinois State Statute.

COLLATERAUZATION Pension Fund assets may be Invested In savings accounts or certificates of deposit of a national or state bank, even If fund assets on deposit In such Institution will exceed federal deposit Insurance or guarantee limits for Invested principal and accrued Interest, but only If the amount by which the fund's Investment exceeds such Insurance or guarantee limits Is collaterallzed by the fund.which shall be maintained and credited to the fund on the records of the custodial bank. The Pension Fund shall have a perfected security interest In such securities which shall be free of any daims to the rights to these securities other than any claims by the custodian which are subordinate to the Pension Fund's claims to rights to these securities.

CUSTODY AND SAFEKEEPING OF INVESTMENTS Third party safekeeping Is required for all securities owned by the Pension Fund (40 ILCS 5/1-113.7). Custody arrangements shall be documented by an approved wr1tten agreement. The agreement may be In the form of a safekeeping agreement, trust agreement, escrow agreement or custody agreement.

ETHICS AND CONFLICTS OF INTEREST Any fiduciary With respect to the Pension Fund shall refrain from personal business activity that could conflict with the proper execution of the Investment program, or which could Impair his or her ability to make Impartial investment decisions.

REPORTING

At least quarterly, the Treasurer shall submit to the Pension Board an Investment report which shall describe the portfolio In terms of Investment securities, maturity, cost, transactions and earnings for the current period. The Treasurer shall also submit a comprehensive annual report on the Pension Fund and Its activity.

MEETING SCHEDULE The Pension Board shall schedule periodic meetings for the purposes of portfolio and Investment manager review. Special meetings may be called from time-to-time by the Pension Board.

AUDIT Pension Fund Is subject to periodic examfnatlon by Illinois Department of Insurance-Public Pension Division.

FILING

The Board shall file a copy of this policy with the Illinois Department of.Insurance, Public Pension Division within thirty (30) days of Its adoption. The Beard shall make a copy of this Polley available to the public at the main administrative office of the Pension Fund. (40 ILCS 5/1-113,6; 30 ILCS 235/2.S(c))

5

DEFINITIONS

Beneficiary - person eligible for or receiving benefits from a pension fund.

Book Entry Security- securities that can be transferred from Institution to Institution using the federal electronic wire system, thus eliminating the physical transfer of certificates. Records are maintained on a computer system at the Federal Reseive.

Collateral - the pledging of a security to guarantee performance of an obligation.

Fiduciary - person entrusted with the control of assets for the benefit of others.

Investment Manager - an Individual or organization that provides Investment management seivices for a fee, either on a discretionary or nondiscretionary basis, Under Illinois law, an investment manager is considered a fiduciary With respect to the Pension Fund,

Market Value - the present price of a given security.

Barclay's Capital Government Bond Index• The Barclay's Capital Government Bond Index tracks the performance of the combined U.S. Treasury and U.S. Agency markets. It Includes U.S. dollar-denominated U.S. Treasury and U ,s. Agency Bonds, Issued In the U.S. domestic bond market.

Morgan Stanley Capital International (EAFE) - Indices are based on the share prices of approximately 1,600 companies listed on stock exchanges In the twenty-two countries that make up the MSCI National Indices.

Return - the profit or interest as payment for lnvestrrent.

Russell 2000 Stock Index - Is comprised of the smallest 2000 companies in the Russell 3000 Index, representing approximately 11 % of the Russell 3000 total market capitalization. The Index was developed with a base value of 135,00 as of December 31, 1986,

Security - any note, stock, bond, certificate of Interest or certificate of deposit.

Separate Account - term used of variable annuities. Because the risk Is borne by the Investor In a variable annuity, the issuer may not commingle funds invested in the variable annuity With the general funds of the issuer.

Standard &. Poor's 500 Stock Index - Is a capitalization-weighted Index of 500 stocks designed to measure performance of the broad domestic economy through changes in the aggregate market value of 500 stocks representing all major industries. The index was developed with a base level of 10 for the 1941-43 base period.

Treasury BIii - short-term debt obligation of U.S. government which will mature in one year or less at the time of original issuance,

Treasury Note - debt obligations of U.S. government which will mature In ten years or less at the time of original Issuance,

Treasury Bond - longer debt obligations of U.S. government which will mature in ten years or longer at the time of original Issuance.

Current Yield - percentage derived by taking annual interest from an Investment and dividing by current market value.

AMENDMENT

This policy may be amended from time to time by the Pension Board.

CONl'UCT

In the event of any conflict between this Policy and the Illlnois Compiled Statutes or case decisions of the State of Illinois, the Statutes and case law decisions shall govern.

6

ADOPTION

This Irtment Policy Is hereby adopted by the Libertyville Police Pension Fund Board ofTrustees on this the day of l7/f;('f5'd,f',Bg • 20,17 .

Title \ Signature

President

Secretary

Treasurer

Trustee

Trustee

Trustee

12/lf)ll

7

' l; ....... z.,

Agenda Item No._3"'J'------

Libertyville VILLAGE BOARD AGENDA SUPPLEMENT spirit of lndepcnden_ce

Meeting Date:

Agenda Item:

November 27, 2018

REPORT OF THE APPEARANCE REVIEW COMMISSION November 19, 2018

Appearance Review Commission Recommendation: Approve

Staff Contact: John P. Spoden, Director of Community Development

Background: The Appearance Review Commission (ARC) met on November 19, 2018, and reviewed four ( 4) items that require Village Board approval.

The items heard at the November 19, 2018, meeting include:

1. 168 Peterson Road (North Shore Sign Co., Authorized Agent for Paul Cronin)

Request is for approval of new signage.

Commissioner Meyer made a motion, seconded by Commissioner Tarella, to recommend the Village Board of Trustees approve the application for new signage at 168 Peterson Road, subject to the following condition: 1) The background is opaque so only the logo and letters shine through.

Motion carried 5 - 0.

2. 200 N. Milwaukee Avenue (H.M. Witt & Co. Signs, Authorized Agent for Fr. John Trout)


Commissioner Meyer made a motion, seconded by Commissioner Flader, to recommend the Village Board of Trustees approve the application for new signage at 200 N Milwaukee Avenue, in accordance with the plans submitted


3. 755 S. Milwaukee Avenue (Daniela Fitzgerald, Authorized Agent for 755 Milwaukee MOB,LLC

Request is for approval of new building facades.

Village Board Agenda Supplement Page2 of2

Commissioner Seneczko made a motion, seconded by Commissioner Flader, to recommend the Village Board of Trustees approve the application for new building facades at 755 S. Milwaukee Avenue, in accordance with the plans submitted.


4. 121 W. Park Avenue (Matthew Graham, Authorized Agent for Ray Nierstheimer)

Request is for approval of new landscaping.

Commissioner Flader made a motion, seconded by Commissioner Tarella, to recommend the Village Board of Trustees approve the application for new landscaping at 121 W. Park Avenue, subject to the following condition: 1) The applicant install two (2) trees from the approved species list along the south property line adjacent to the bike path.


REPORT OF THE APPEARANCE REVIEW COMMISSION November 19, 2018

ARC 18-57 North Shore Sign Co., Authorized Agent for Paul Cronin 168 Peterson Road


Mr. JeffBannueller, representative for North Shore Sign Co., presented the proposed signage for 168 Peterson Road. Mr. Barrnueller stated the business is relocating from their existing location in Libertyville to their new tenant space. Chairman Robbins questioned if the applicant has reviewed staff's comments. Mr. Barmueller confirmed he is able to comply with staffs comments regarding the opaque background. Mr. Bannueller noted the new Advance Auto Parts in the Village does not have an opaque background on their box signs.

Commissioner Meyer made a motion, seconded by Commissioner Tarella, to recommend the Village Board of Trustees approve the application for new signage at 168 Peterson Road, subject to the following condition: 1) The background is opaque so only the logo and letters shine through.


ARC 18-59 H.M. Witt & Co. Signs, Authorized Agent for Fr. John Trout 200 N. Milwaukee Avenue


Mr. Steve Lawrence, representative for Baird & Warner, presented the proposed signage for 200 N. Milwaukee Avenue. Chairman Robbins questioned if the existing fa<;;ade is rebranding at this location. Mr. Lawrence confirmed and stated the sign on the south fm;;ade is replacing an existing sign and the sign on the west fasmde is new.

Commissioner Meyer made a motion, seconded by Commissioner Flader, to recommend the Village Board of Trustees approve the application for new signage at 200 N Milwaukee Avenue, in accordance with the plans submitted


ARC 18-60 Daniela Fitzgerald, Authorized Agent for 755 Milwaukee MOB, LLC 755 S. Milwaukee Avenue

Request is for approval of new building facades.

Ms. Daniela Fitzgerald, representative for Lillibridge, presented the proposed building facades for 755 S. Milwaukee Avenue. Commissioner Seneczko confirmed the scope of work only includes the existing entrance. Commissioner Meyer stated the proposed entrance looks nice. Chairman Robbins questioned if there is any plans for illumination. Ms. Fitzgerald stated there

Report of the Appearance Review Commission Page2 of2

may be a few wall sconces installed in the future, but not at this time. Chairman Robbins questioned if the colors on the rendering will closely match the actual design. Ms. Fitzgerald stated the colors will try to closely match the rendering, but also be similar to the buildings across the street.

Commissioner Seneczko made a motion, seconded by Commissioner Flader, to recommend the Village Board a/Trustees approve the application for new building facades at 755 S. Milwaukee Avenue, in accordance with the plans submitted


ARC 18-61 Matthew Graham, Authorized Agent for Ray Nierstheimer 121 W. Park Avenue

Request is for approval of new landscaping.

Mr. Matthew Graham, representative for Ray Nierstheimer, presented the proposed landscaping for 121 W. Park Avenue. Mr. Graham stated the proposal includes removing nine (9) trees and trimming three (3) others on site. Mr. Graham stated these trees have been causing problems, including a couple of recent incidents with large limbs falling on power lines and near vehicles. Commissioner Seneczko questioned if there is a replacement plan for these tress. Mr. Graham stated there is not a replacement plan at the moment, but with the redevelopment of the site, he hopes to incmporate more landscaping into a larger landscaping plan. Commissioner Seneczko questioned if there was a timeframe for this landscape plan. Mr. Graham stated he is waiting to close on the property and does not have a timeframe. Commissioner Flader questioned the viability of placing trees along the south edge of the property. Mr. Graham stated he is unsure where the future buildings, drive aisles, and parking spaces will be installed. Mr. Graham stated he prefers including the replacements in a larger landscape plan to avoid jeopardizing any of the new trees or root systems. Mr. Graham noted there is a potential for more trees to be removed in the future.

The Commission expressed concern over the timeframe on the landscape plan. Chairman Robbins questioned if there is a location for trees to be replaced now. Commissioner Flader stated that two (2) trees would be acceptable along the south property line. Commissioner Meyer questioned if it is possible to just remove the deadwood and dead trees, while trimming the others. Mr. Graham reiterated his preference is to remove all of the trees now, but is open to planting the two (2) trees along the south property line.

Commissioner Flader made a motion, seconded by Commissioner Tarella, to recommend the Village Board of Trustees approve the application for new landscaping at 121 W. Park Avenue, subject to the following condition: 1) The applicant install two (2) trees from the approved species list along the south property line adjacent to the bike path.


' Ir~ Libertyville

spirit ofindep_endence

Meeting Date:

Agenda Item:

Staff Recommendation to

Agenda Item No._4~a~_


November 27, 2018

REPORT OF THE ZONING BOARD OF APPEALS (ZBA 18-17, Variation to Increase Sign Area) - Ateeq Kahn, Applicant 1790 N. Milwaukee Avenue

Zoning Board of Appeals: Approve variation for sign area

ZBA Recommendation: To approve

Staff Contact: Jobn P. Spoden, Director of Community Development

Background: The operator of the Mobil station at the southeast comer of Milwaukee Avenue and Peterson Road is requesting approval of a sign area variation for a proposed freestanding sign. The proposed increase is from 24 square feet to approximately 39.8 square feet. Additional requests for setbacks and to construct a three-sided sign were withdrawn by the petitioner. Members of the Zoning Board of Appeals concurred with the request, subject to the sign being rotated 90 degrees so that it faces northwest and southeast. A motion to recommend Village Board of Trustees approval passed with a vote of 6 - 0.

REPORT ON:

REPORT OF THE ZONING BOARD OF APPEALS

ZBA 18-17,AteeqKahn

TO THE VILLAGE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, LAKE COUNTY, ILLINOIS 60048.

Pursuant to the APPLICATION of ATEEQ KAHN, being the LESSEE and BUCHANAN ENERGY (N) LLC, being the OWNER of real estate located at 1790 N. MILWAUKEE A VENUE, the ZONING BOARD OF APPEALS of the Village of Libertyville held a PUBLIC HEARING to consider the APPLICATION FOR A VARIATION TO INCREASE THE MAXIMUM PERMITTED SIGN AREAFROM24 SQUARE FEET TO APPROXIMATELY 39.8 SQUARE FEET IN ORDER TO CONSTRUCT A FREESTANDING BUSINESS SIGN FOR PROPERTY LOCATED IN A C-3, GENERAL COMMERCIAL DISTRICT, CHAPTER 26, SECTION 11-12, according to the provisions cited in the Libertyville Municipal Code as amended, with the aforesaid real estate being described in Exhibit A, attached.

The aforesaid PUBLIC HEARING was duly advertised on SEPTEMBER 8, 2018, and held at 7:00 P.M., commencing on SEPTEMBER 24, 2018, and concluding on NOVEMBER 12, 2018, in the Village Hall, 118 West Cook Avenue, Libertyville, Illinois. Written notice was served by certified mail, return receipt requested to all property owners within 250 feet of the site.

At the PUBLIC HEARING the applicant and witnesses were duly sworn and questioned by the Zoning Board of Appeals. No objectors appeared at the hearing and no written objections to the proposed variation have been filed.

From the evidence and testimony submitted, the Zoning Board of Appeals of the Village of Libertyville hereby fmd the following:

Background:

The petitioner, Ateeq Khan, was before the Zoning Board of Appeals at their September 24, 2018 meeting requesting approval of sign variations in order to install a freestanding, three-sided business sign for property located in a C-3, General Commercial District at 1790 N. Milwaukee Avenue.

The initial proposal was to install one (1) three (3) sided sign with Mobil approved electronic pricers on a single pole support. The proposed sign was proposed to be located at the northwest comer of the subject Mobil gas station standing at 12 feet in height and approximately 7 .5 feet in width. The main body of the sign was to be composed of three (3), nine (9) foot tall by 6 feet 3 inches wide extruded aluminum sign cabinets (three sides) mounted to an aluminum superstructure with angled aluminum end-caps. Internal illumination was to be white LED's with 60 watt power supply. The sign area for one side of the sign was approximately 56.25 square feet.

The proposed location at the far northwest comer of the lot would have had a 3' 5" setback from both the front and comer side property lines near the intersection of Milwaukee A venue and Buckley Road.

1

Report of the Zoning Board of Appeals, ZBA 18-17

Variations would have included a request for a freestanding, three-sided business sign; a request to reduce the minimum required front yard and comer side yard setback from 5 feet to approximately 3 .5 feet for the freestanding, three-sided business sign; and an increase in the maximum permitted sign area from 24 square feet in sign area to approximately 56.25 square feet in sign area.

During the course of the September 24, 2018 Zoning Board of Appeals public hearing, a motion was made to continue the matter in order to provide the petitioner an opportunity reconsider the proposal and make revisions to the their plans.

Revised Petition:

The petitioner has revised their sign plans and offers the following alternative. They have redesigned the display to a Double Face with a brick base thereby eliminating the need for a three sided sign variation. The overall height of the freestanding sign is approximately 11 '2" and a width of 5'3" with as setback of 5' from the adjacent property lines thereby eliminating the setback variation requests. The maximum permitted height for a freestanding sign is twenty (20) feet.

The petitioner has reduced the sign area from the previous proposal of 56.25 feet to approximately 39 .8 square feet in sign area. The only sign variation remaining that the petitioner is requesting is for sign area. The Zoning Board of Appeals recognizes that the proposed sign height and area are not unique relative to the other gas station signs in the local area and supports the variation to increase the maximum permitted sign area from 24 square feet to approximately 39.8 square feet.

The Zoning Board of Appeals finds that carrying out of the strict letter of the provisions of the Zoning Code would create a practical difficulty or particular hardship for the applicant. The requested variation does satisfy each of the standards listed in Section 16-8.7 of the Zoning Code, as

follows:

a. General Standard No variation shall be granted pursuant to this Section 16-8 unless the applicant shall establish that carrying out the strict letter of the provisions of this Code would create a particular hardship or a practical difficulty. Such a showing shall require proof that the variation being sought satisfies each of the standards set forth in this Section 16-8.7.

b. Unique Physical Condition. Due to road modifications done by the Illinois Department of Transportation (IDOT) to the existing southeast comer of Milwaukee Avenue and Peterson Road, a reduction of property was taken from the existing Mobile gas station limiting the area for sign location based on the new property lines.

c. Not Self-Created The issue was not self-created by the owner of the gas station as it was done by the widening of the surrounding roads by IDOT.

d. Denied Substantial Rights. If denied the variation, the petitioner would be denied the same rights enjoyed by owners of similar properties.

2


e. Not Merely Special Privilege. The proposal is not merely a special privilege to this owner.

f. Code and Plan Purposes. The design of the sign is consistent with Code and Plan purposes.

g. Essential Elements of the Area. The variation would not result in a use or development on the subject lot that:

1) Would be materially detrimental to the public welfare or materially injurious to the enjoyment, use, development, or value of property or improvements permitted in the vicinity; or

2) Would materially impair an adequate supply of light and air to the properties and improvements in the vicinity; or

3) Would substantially increase congestion in the public streets due to traffic or parking; or

4) Would unduly increase the danger of flood or fire; or 5) Would unduly tax public utilities and facilities in the area; or 6) Would endanger the public health or safety.

h. No Other Remedy. There is no other remedy other than the requested variation to allow for the proposed construction.

WHEREFORE, the Zoning Board of Appeals of the Village of Libertyville, Lalce County, Illinois is recommending to the Village President and the Board of Trustees, thatthis APPLICATION FORA VARIATION TO INCREASE THE MAXIMUM PERMITTED SIGN AREA FROM 24 SQUARE FEET TO APPROXIMATELY 39.8 SQUARE FEET IN ORDER TO CONSTRUCT A FREESTANDING BUSINESS SIGN FOR PROPERTY LOCATED IN AC-3, GENERAL COMMERCIAL DISTRICT be APPROVED, SUBJECT TO THE FOLLOWING CONDITION: 1) THAT THE SIGN IS ROTATED 90 DEGREES SO THAT IT FACES NORTHWEST AND SOUTHEAST.

The vote of the Zoning Board of Appeals recommending APPROVAL was 6 - 0, recorded as follows:

AYES: SCHULTZ, FLORES, MOORE, OAKLEY, PYTER, SEMMELMAN

NAYS: NONE

ABSENT: KRUMMICK

3


Respectfully Submitted, November 20, 2018.

Chair, Zoning Board of Appeals

Secretary, Zoning Board of Appeals

4


EXHIBITA

Legal Description of the Property

That Part of the Southwest Quarter of Section 9, Township 44 North, Range 11, East of the Third Principal Meridian Described as Follows: Beginning at a Point372.2 Feet South 32 Degrees East From a Point on the North Line of Said Quarter Section and in Centerline of Milwaukee Road; Thence North 77 Degrees 25 Minutes East to the Easterly Line of Said Milwaukee Road Right of Way Which is the Place ofBeginning, Said Point of Beginning Being Intersection ofEasterly Line of Said Milwaukee Avenue and Southeasterly Line Conveyed to EdwinJ. Curtis and Florrie Curtis, His Wife, by Deed Dated November 24, 1928 and Recorded December 1, 1928 as Document Number 328636; Thence North 77 Degrees 25 Minutes East, 150 Feet; Thence Northwesterly with Northwesterly Angle of 75 Degrees 42 Minutes From the Last Mentioned Line, 263.05 Feet to a Point on Southerly Line of Right of Way of Buckley Road, So-Called; Thence Westerly Along the Southerly Line of Buckley Road Right of Way to Intersection of the Easterly Line of Milwaukee Road Right of Way; Thence Southerly Along Easterly Line of Right of Way of Said Milwaukee Road to Place of Beginning, (Excepting That Parcel of Land Described as Follows:

Commencing at the Southwesterly Comer of Said Tract; Thence North 77 Degrees 25 Minutes East Along the Southeasterly Line of Said Tract to the Southeast Comer Thereof, 150 Feet; Thence Northwesterly Along the Northeasterly Line of Said Tract, 116 Feet; Thence Southwesterly 152 Feet to a Point on the Southwesterly Line of Said Tract, Which Point is 90 Feet Northwesterly From the Point of Beginning and Thence Southeasterly Along the Southwesterly Line of Said Tract, 90 Feet to the Place of Beginning);

Less and Except: That Portion of Land Dedicated to the County of Lake, State of Illinois, for Public Road Purposes. June 17, 1975, More and Fully Described as Follows: That Part of the Southwest Quarter of Section 9, Township 44 North. Range 11, East of the Third Principal Meridian, in Lake County, Illinois Conveyed by Texaco, Inc., unto Leased Stations, Inc. by Document Number 1220468, Said Document Being Filed in the Office of the Recorder of Deeds in Lake County, Illinois, on March 31, 1964 Which Lies Within the North 46 Feet of Said Southwest Quarter of Section 9, Except Such Part as Previously Dedicated for Highway Purposes. Also Being Described as: New Measured Legal Description: Part of the Northwest Quarter of the Southwest Quarter, Section 9, Township 44 North, Range 11, East of the Third Principal Meridian, Village of Libertyville, Lake County, Illinois, Being More Particularly Described as Follows: Beginning at the Westerly Most Comer of Lot 1, Augie's Landing Subdivision, Village of Libertyville, Lake County, Illinois; Thence North 30 Degrees.13 Minutes 27 Seconds West, 168.22 Feet; Thence North 34 Degrees 13 Minutes 36 Seconds East, 38.22 Feet; Thence North 90 Degrees 00 Minutes 00 Seconds East, 137.74 Feet; Thence South 27 Degrees 29 Minutes 36 Seconds East, 134.99 Feet; Thence South 67 Degrees 18 Minutes 58 Seconds West, 148.35 Feet to the Point of Beginning.

5

EXCERPTS FROM APPEARANCE REVIEW COMMISSION AND ZONING BOARD OF APPEALS MEETING MINUTES

July 16, 2018, Appearance Review Commission Meeting

ARC 18-39 North Shore Sign Co., Authorized Agent for Buchanan Energy, LLC 1790 N. Milwaukee Avenue


Mr. Art Solis, representative for North Shore Sign Co., presented the proposed signage for 1790 N. Milwaukee Avenue. Mr. Solis stated the property is located at the comer of Milwaukee Avenue and Peterson Road. Mr. Solis stated there is very limited space due to the encroachment from IDOT. Mr. Solis stated the proposal is a smaller three-sided sign in the remaining space. Mr. Solis stated the design is an attempt to keep the height down, and is the only way to get visibility on this comer. Mr. Solis stated the property owner has access to this property going eastbound on Peterson Road and northbound on Milwaukee A venue. Commissioner Meyer confirmed three-sided signs are not permitted. Mr. Solis stated a variation is being sought to allow the three-sided sign. Chairman Robbins agreed the three-sided sign makes sense for this location.

Commissioner Tarella made a motion, seconded by Commissioner Meyer, to recommend the Zoning Board of Appeals approve the application for new signage at 1790 N Milwaukee Avenue, in accordance with the plans submitted.


Draft November 12, 2018, Zoning Board of Appeals Meeting Minutes

ZBA 18-17 Ateeq Kahn, Applicant 1790 N. Milwaukee Avenue

Request is for a variation to increase the maximum permitted sign area from 24 square feet to approximately 39.8 square feet in order to construct a freestanding business sign for property located in a C-3, General Commercial District.

Mr. David Smith, Senior Planner, introduced the petitioner's sign variation request. Mr. Smith stated that the petitioner, Ateeq Khan, appeared before the Zoning Board of Appeals at their September 24, 2018 meeting requesting approval of sign variations in order to install a freestanding, three-sided business sign for property located in a C-3, General Connnercial District at 1790 N. Milwaukee Avenue.

Mr. Smith stated that the initial proposal was to install one (1) three (3) sided sign with Mobil approved electronic pricers on a single pole support. Mr. Smith stated that variations would have included a request for a freestanding, three-sided business sign; a request to reduce the minimum required front yard and comer side yard setback; and an increase in the maximum permitted sign area.

1

Mr. Smith stated that the petitioner has revised their plans and by doing so have eliminated two out of three variations. He stated that they are now seeking only the sign area variation and have agreed to eliminate the three-sided sign proposal and can now meet the minimum required setbacks. Mr. Smith stated that the petitioner is also requesting to rotate the sign orientation so that it will face to the northwest and to the southeast.

Mr. Art Solis, North Shore Sign Company and agent for the petitioner, stated that they have agreed to revise the sign so that it is two-sided not three-sided. He stated that the property topography provides advantageous elevations for the sign and so that they will not need to exceed the maximum permitted height allowed for a freestanding sign. He stated that the Mobil gas station company requires a certain sign design that they have to adhere to. He stated that revisions to their sign plan include a brick base for the sign.

Mr. Solis stated that although their plans currently show that the sign is oriented to face northeast and southwest, they would like approval to rotate the sign 90 degrees to face northwest and southeast in order to improve the line of site for traffic traveling southbound on Milwaukee Avenue.

Board Member Flores stated it appeared that there are some sidewalk challenges for pedestrians in the area of the proposed sign and stated that she is concerned that pedestrians may trample the proposed landscaping around the sign.

Mr. Solis stated that he is not concerned about the landscaping as pedestrians will not need to walk near the proposed sign.

Board Member Pyter requested clarification regarding the site lines to the proposed sign for the traffic going through the Peterson Road and Milwaukee A venue intersection.

Mr. Solis stated that after additional study they deemed it necessary for the sign orientation be adjusted so that southbound traffic along Milwaukee Avenue will have a direct line of site as they cross the intersection.

Chairman Schultz asked the petitioner what they would like for the Zoning Board of Appeals to do this evening. Mr. Solis stated that he would like for the Zoning Board of Appeals to give a positive recommendation to the Village Board of Trustees for their sign variation request.

In the matter ofZBA 18-17, Board Member Oakley moved, seconded by Board Member Steffi, to recommend the Village Board of Trustees approve a variation to increase the maximum permitted sign area from 24 square feet to approximately 39. 8 square feet in order to construct a freestanding business sign for property located in a C-3, General Commercial District, subject to the following condition: 1) That the sign is rotated 90 degrees so that it faces northwest and southeast.


Ayes: Nays: Absent:

Schultz, Flores, Moore, Oakley, Pyter, Stejfe None Krummick

2

October 22, 2018, Zoning Board of Appeals Meeting Minutes


Request is for a variation for signage to allow a freestanding, three-sided business sign for property located in a C-3, General Commercial District.


Request is for variations to: 1) reduce the minimum required front yard setback from 5 feet to approximately 3.5 feet; and 2) reduce the minimum required corner side yard setback from 5 feet to approximately 3.5 feet in order to construct a freestanding, threesided business sign for property located in a C-3, General Commercial District.


Request is for a variation for signage to increase the maximum permitted sign area from 24 square feet to approximately 56.25 square feet in order to construct a freestanding, three-sided business sign for property located in a C-3, General Commercial District.

In the matters o/ZBA 18-12, ZEA 18-13, andZBA 18-17, Board Member Pytermoved, seconded by Board Member Oakley, to continue these items to the November 12, 2018, Zoning Board of Appeals meeting.


Ayes: Nays:

Schultz, Flores, Moore, Oakley, Pyfer, Steffe None

Absent: Krummick

September 24, 2018, Zoning Board of Appeals Meeting Minutes


Request is for a variation for signage to allow a freestanding, three-sided business sign for property located in a C-3, General Commercial District.


3

Request is for variations to: 1) reduce the minimum required front yard setback from 5 feet to approximately 3.5 feet; and 2) reduce the minimum required corner side yard setback from 5 feet to approximately 3.5 feet in order to construct a freestanding, threesided business sign for property located in a C-3, General Commercial District.


Request is for a variation for signage to increase the maximum permitted sign area from 24 square feet to approximately 56.25 square feet in order to construct a freestanding, three-sided business sign for property located in a C-3, General Commercial District.

Mr. David Smith, Senior Planner, introduced the applicant's variation requests. Mr. Smith stated that the petitioner, Ateeq Khan, is requesting approval of sign variations in order to install a freestanding, three-sided business sign for property located in a C-3, General Commercial District at 1790 N. Milwaukee Avenue.

Mr. Smith stated that the petitioner is seeking a variation allow a freestanding, three-sided business sign for the Mobil station located at the southeast comer of Milwaukee Avenue and Buckley Road. He stated that in addition, the petitioner is seeking variations to reduce the minimum required front yard and comer side yard setback from 5 feet to approximately 3 .5 feet for the proposed freestanding, three-sided business sign. He stated that the petitioner is also seeking a variation to increase the maximum permitted sign area from 24 square feet to 56.25 square feet.

Mr. Art Solis, North Shore Sign Co., agent for the petitioner, stated that the subject property is located at the southeast comer of Peterson Road (Buckley Road) and Milwaukee Avenue. He stated that the Mobil station property was reduced in size due to the widening of Milwaukee Avenue by IDOT and has caused a hardship to the property owner. Mr. Solis stated that the proposed location of the freestanding sign will not encumber the site lines from traffic approaching the intersection. He stated that the applicant needs the sign for his business. He stated that the price numbers on the sign will be LED illuminated.

Mr. Solis stated that they looked at the double-sided sign alternative, but this would not hit all of the traffic volumes that a three-sided sign would. He stated that the proposed sign cabinet and digit sizes are the smallest that Mobil is able to propose.

Board Member Krummick stated that he was glad to see the Mobil gas station open again. He asked about the correlation between the Mobil station re-opening and the delay in proposing the freestanding stand as it has be many months. Mr. Ateeq Kalm, petitioner and Mobil station owner, stated that he was under certain strict deadline requirements as imposed by the Fire Marshal which took priority over getting sign plans and the variation petition ready.

Board Member Steffe stated that he was very glad to see the Mobil station open and running again. He stated that he is concerned about the precedent that would be set by approving the three-sided sign. He asked if other gas stations have three-sided, freestanding signs. Mr. John Spoden, Director

4

of Community Development, stated that there are two other gas stations in Libertyville that have three-sided, freestanding signs.

Board Member Flores stated that it seems that the proposed sign may be necessary and that she recognizes that the lot configuration pushes the sign location to the comer. She stated that the proposed sign cabinet does not go all the way to the ground. She stated that the gas station located across the intersection from the subject site appears to have a three-sided sign as well.

Mr. Solis stated that the sign located at the gas station across the intersection is bigger than the proposed Mobil sign. He stated that IDOT removed a substantial portion of the subject property which limits where the petitioner can locate their proposed sign. He stated that they need a threesided sign in order to capture the traffic volumes. Chairman Schultz asked ifthere is signage on the existing canopy and elsewhere at the station. Mr. Solis stated that there is signage on the canopy and the gas pumps.

Chairman Schultz stated that the Mobil station at Rt. 176 and Butterfield Road is a two-sided sign. He stated that he could support a smaller sign.

Mr. Solis stated that the proposed sign size is dictated by Mobile. He stated that he would like to request that this petition be continued to next month in order to re-examine their sign plans to see if they can make any adjustments.

In the matters ofZBA 18-12, ZBA 18-13, andZBA 18-17, BoardMemberStejfe moved, seconded by Board Member Moore, to continue these items to the October 22, 2018, Zoning Board of Appeals meeting.


Ayes: Nays: Absent:

Schultz, Flores, Krummick, Moore, Steffe None Oakley, Pyfer

5

' l,. Libertyville

~1>irit ofindependei1(~

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No._4~b~_


November 27, 2018

Consideration of an Ordinance Granting a Variation for Sign Area (ZBA 18-17) at 1790 N. Milwaukee Avenue- Ateeq Kabn, Applicant

Approve Ordinance

Jolm P. Spoden, Director of Community Development

Background: The attached ordinance would grant a variation for sign area for the Mobil gas station at 1790 N. Milwaukee Avenue. In order to expedite the review process, it is requested that if the Village Board approves this request, that the ordinance be adopted at their November 27, 2018 meeting. Staff recommends the Village Board approve the attached ordinance.


ORDINANCE NO. 18-0-

AN ORDINANCE GRANTING A VARIATION FOR SIGN AREA

AT 1790 N. MILWAUKEE AVENUE



Lake County, Illinois this __ dayof ___ ~2018

Published in pamphlet form by direction and authority of the Village of Libertyville

Lake County, Illinois this __ dayof ___ ~2018


ORDINANCE NO. 18-O-

AN ORDINANCE GRANTING AV AR1A TION FOR SIGN AREA

AT 1790N.MILWAUKEEAVENUE

WHEREAS, Ateeq Kahn (the "Lessee") is the lessee and Buchanan Energy (N) LLC (the

"Owner") is the owner of property located at 1790 N. Milwaukee Avenue in the Village of

Libertyville, which property is legally described in Exhibit A attached hereto and by this reference

incorporated herein and made a part hereof (the "Subject Property"); and

WHEREAS, the Subject Property is zoned in a C-3, General Commercial District pursuant to

the Libertyville Zoning Code; and

WHEREAS, the Lessee and Owner filed an application with the Zoning Board of Appeals of

the Village of Libertyville seeking a variation to Section 11-12 of the Libertyville Zoning Code to

increase the maximum permitted sign area from 24 square feet to approximately 39.8 square feet in

order to construct a freestanding business sign for property located in a C-3, General Commercial

District; and

WHEREAS, on October 15, 2018, the Development Review Committee reviewed and

recommended approval of the requested variation; and

WHEREAS, the Zoning Board of Appeals, pursuant to notice duly published on September

8, 2018, in the Daily Herald, held a public hearing at 7:00 p.m., commencing on September 24,

2018, and concluding on November 12, 2018, in the Libertyville Village Hall, 118 West Cook

A venue, Libertyville, Illinois, for the purpose of hearing and considering testimony regarding the

requested variation; and

1

WHEREAS, on November 12, 2018, the Zoning Board of Appeals, having fully heard and

considered the testimony of all those present at the public hearing who wished to testify, made

certain findings of fact as required by law and recommended to the President and Board of Trustees

of the Village of Libertyville that the requested variation be approved, all as is more specifically set

forth in that certain Report of the Zoning Board of Appeals on Case No. ZBA 18-17, dated as of

November 20, 2018; and

WHEREAS, the President and Board of Trustees of the Village of Libertyville have

considered the Lessee and Owner's application, the fmdings and recommendations of the Zoning

Board of Appeals and are fully advised in the premises.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF



SECTION ONE: Recitals. The foregoing recitals are hereby incorporated herein as if fully

set forth.

SECTION TWO: Findings. The findings of the Zoning Board of Appeals, as set forth in that

certain Report of the Zoning Board of Appeals on Case No. ZBA 18-17, dated as ofNovember 20,

2018, shall be, and they hereby are, accepted and adopted as herein modified by the President and

Board of Trustees of the Village of Libertyville. In addition and without limitation of the foregoing,

the President and Board of Trustees of the Village of Libertyville do hereby find and determine that:

I. General Standard No variation shall be granted pursuant to this Section 16-8 unless the applicant shall establish that canying out the strict letter of the provisions of this Code would create a particular hardship or a practical difficulty. Such a showing shall require proof that the variation being sought satisfies each of the standards set forth in this Section 16-8.7.

2. Unique Physical Condition. Due to road modifications done by the Illinois Department of Transportation (IDOT) to the existing southeast comer of Milwaukee Avenue and Peterson

2

Road, a reduction of property was taken from the existing Mobile gas station limiting the area for sign location based on the new property lines.

3. Not Self-Created The issue was not self-created by the owner of the gas station as it was done by the widening of the surrounding roads by IDOT.

4. Denied Substantial Rights. If denied the variation, the petitioner would be denied the same rights enjoyed by owners of similar properties.

5. Not Merely Special Privilege. The proposal is not merely a special privilege to this owner.

6. Code and Plan Purposes. The design of the sign is consistent with Code and Plan purposes.

7. Essential Elements ofthe Area. The variation would not result in a use or development on the subject lot that:

8.

1) Would be materially detrimental to the public welfare or materially injurious to the enjoyment, use, development, or value of property or improvements permitted in the vicinity; or

2) Would materially impair an adequate supply of light and air to the properties and improvements in the vicinity; or

3) Would substantially increase congestion in the public streets due to traffic or parking; or

4) Would unduly increase the danger of flood or fire; or 5) Would unduly tax public utilities and facilities in the area; or 6) Would endanger the public health or safety.

No Other Remedy. There is no other remedy other than the requested variation to allow for the proposed construction.

SECTION THREE: Variations. The President and Board of Trustees of the Village of

Libertyville, acting under and by virtue of authority conferred upon it by the laws of the State of

Illinois and by Article 16-8.5 of the Libertyville Zoning Code, do hereby grant to Lessee and Owner,

as a personal privilege, a variation to increase the maximum permitted sign area from 24 square feet

to approximately 39.8 square feet in order to construct a freestanding business sign for property

located in a C-3, General Commercial District; provided, however, that this variation shall be, and

hereby is, expressly made subject to the conditions and limitations set forth in Section Four below.

3

SECTION FOUR: Conditions and Limitations. The variation described in Section Three

above shall be, and hereby is, expressly made subject to the following conditions and limitations:

(a) The variation hereby granted shall run only to the Lessee and Owner, as a personal privilege, and only with respect to the specific signs that are the subject of the Lessee and Owner's application.

(b) Signs shall be constructed, used and maintained only in strict conformity with (i) the documents and plans submitted to the President and Board of Trustees of the Village of Libertyville in Case No. ZBA 18-17; and (ii) all ordinances, rules and regulations of the Village and the requirements of the Village thereunder.

( c) That the sign is rotated 90 degrees so that it faces northwest and southeast.

SECTION FIVE: Compliance. The failure or refusal of the Lessee and Owner at anytime in

the future to comply with the terms of this ordinance shall subject the Lessee and Owner to the

penalties set forth in the Libertyville Municipal Code and to termination of this variation after notice

and public hearing as may be required by State Statute or the Libertyville Municipal Code and to any

other penalties or legal action that may be authorized by law.

SECTION SIX: Effective Date. This ordinance shall be in full force and effect from and

after its passage, approval, and publication in pamphlet form as provided by law; provided, however,

that this ordinance shall be of no force or effect unless and until the Lessee and Owner shall have

paid all fees and charges owing to the Village and arising from this approval.

PASSED this __ day of _______ , 2018.

AYES:

NAYS:

ABSENT:

4

APPROVED this __ day of _______ , 2018.


ATTEST:


5

EXHIBIT A

Legal Description of the Property

That Part of the Southwest Quarter of Section 9, Township 44 North, Range 11, East of the Third Principal Meridian Described as Follows: Beginning at a Point372.2 Feet South 32 Degrees East From a Point on the North Line of Said Quarter Section and in Centerline of Milwaukee Road; Thence North 77 Degrees 25 Minutes East to the Easterly Line of Said Milwaukee Road Right of Way Which is the Place of Beginning, Said Point of Beginning Being Intersection ofEasterly Line of Said Milwaukee Avenue and Southeasterly Line Conveyed to Edwin J. Curtis and Florrie Curtis, His Wife, by Deed Dated November 24, 1928 and Recorded December 1, 1928 as Document Number 328636; Thence North 77 Degrees 25 Minutes East, 150 Feet; Thence Northwesterly with Northwesterly Angle of 75 Degrees 42 Minutes From the Last Mentioned Line, 263.05 Feet to a Point on Southerly Line of Right of Way of Buckley Road, So-Called; Thence Westerly Along the Southerly Line of Buckley Road Right of Way to Intersection of the Easterly Line of Milwaukee Road Right of Way; Thence Southerly Along Easterly Line of Right of Way of Said Milwaukee Road to Place of Beginning, (Excepting That Parcel of Land Described as Follows:

Commencing at the Southwesterly Comer of Said Tract; Thence North 77 Degrees 25 Minutes East Along the Southeasterly Line of Said Tract to the Southeast Comer Thereof, 150 Feet; Thence Northwesterly Along the Northeasterly Line of Said Tract, 116 Feet; Thence Southwesterly 152 Feet to a Point on the Southwesterly Line of Said Tract, Which Point is 90 Feet Northwesterly From the Point of Beginning and Thence Southeasterly Along the Southwesterly Line of Said Tract, 90 Feet to the Place of Beginning);

Less and Except:

That Portion of Land Dedicated to the County of Lake, State of Illinois, for Public Road Purposes. June 17, 1975, More and Fully Described as Follows: That Part of the Southwest Quarter of Section 9, Township 44 North. Range 11, East of the Third Principal Meridian, in Lake County, Illinois Conveyed by Texaco, Inc., unto Leased Stations, Inc. by Document Number 1220468, Said Document Being Filed in the Office of the Recorder of Deeds in Lake County, Illinois, on March 31, 1964 Which Lies Within the North 46 Feet of Said Southwest Quarter of Section 9, Except Such Part as Previously Dedicated for Highway Purposes. Also Being Described as: New Measured Legal Description: Part of the Northwest Quarter of the Southwest Quarter, Section 9, Township 44 North, Range 11, East of the Third Principal Meridian, Village of Libertyville, Lake County, Illinois, Being More Particularly Described as Follows: Beginning at the Westerly Most Comer of Lot 1, Augie's Landing Subdivision, Village of Libertyville, Lake County, Illinois; Thence North 30 Degrees 13 Minutes 27 Seconds West, 168.22 Feet; Thence North 34 Degrees 13 Minutes 36 Seconds East, 38.22 Feet; Thence North 90 Degrees 00 Minutes 00 Seconds East, 137.74 Feet; Thence South 27 Degrees 29 Minutes 36 Seconds East, 134.99 Feet; Thence South 67 Degrees 18 Minutes 58 Seconds West, 148.35 Feet to the Point of Beginning.

6

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No._5_


November 27, 2018

Consideration of an Ordinance to Approve the 2018 Property Tax Levy

Approve Ordinance


Background: At the November 3, 2018 Committee of the Whole meeting, the Village Board reviewed the Multi-Year Financial Plan as well as scenarios for establishing the 2018 tax levy. A Truth in Taxation hearing was held on November 13, 2018 to solicit public input on the proposed levy. After evaluating several options, the Village Board directed staff to prepare a 2018 tax levy, totaling $10,710,034 which after all abatements will be $8,216,504, or a 2.635% increase over the 2017 extended levy. This levy includes the road rehabilitation bonds issued in 2012, 2013, 2014 and 2015 that were approved in the 2012 referendum.

The attached ordinance establishes a 2018 tax levy of$10,710,034.

Please note: The approval of this ordinance (that is part of the overall municipal budget approval process) requires a positive vote of2/3 of the Corporate Authorities holding office.


ORDINANCE NO. 18-0-

BEING THE ANNUAL TAX LEVY ORDINANCE OF THE VILLAGE OF LIBERTYVILLE

LAKE COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING MAY 1, 2018 AND ENDING APRIL 30, 2019



Lake County, Illinois this 27th day ofNovember, 2018

Published in pamphlet form by direction and authority of the

Village of Libertyville Lake County, Illinois

this 28th day ofNovember, 2018

VILLAGE OF LIBERTYVILLE ORDINANCE NO. 18-O-

ANNUAL TAX LEVY ORDINANCE FOR THE FISCAL YEAR COMMENCING

MAY 1, 2018 AND ENDING APRIL 30, 2019

WHEREAS, On April 10, 2018, the Village of Libertyville adopted Ordinance No. 18-0-15, "An

Ordinance Adopting the Budget of the Village of Libertyville, County of Lake, State of Illinois, for all

Corporate Purposes, in Lieu of an Annual Appropriation Ordinance, for the Fiscal Year Commencing on the

First Day of May 2018 and Ending on the Thirtieth Day of April 2019" (the "2019 Annual Budget

Ordinance"); and

WHEREAS, the total sum off Sixty-nine million, fifty-nine thousand, seventy-one dollars

($69,059,071) was appropriated by the 2019 Annual Budget Ordinance for the objects and purposes therein

specified; and

WHEREAS, on November 3, 2018, the Village of Libertyville estimated the amount of money,

exclusive of election costs, debt service, and amounts due under public building commission leases,

necessary to be raised by taxation upon property for the year 2018 not less than 20 days prior to the adoption

of this ordinance; and

WHEREAS, the Corporate Authorities of the Village of Libertyville have ascertained that the total

amount of appropriations budgeted for in the 2019 Annual Budget Ordinance and amounts deemed necessary

to defray additional expenses and liabilities for all corporate purposes to be provided for by the tax levy for

the fiscal year commencing May 1, 2018 and ending April 30, 2019, before abatement, is Ten million, seven

hundred and ten thousand, thirty-four dollars ($10,710,034);

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF LIBERTYVILLE, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS:

SECTION ONE: Recitals. The foregoing recitals are incorporated herein as findings of the

President and Board of Trustees of the Village of Libertyville.

SECTION TWO: Levy for General Corporate Purposes. There shall be and hereby is levied upon

all of the taxable property within the corporate limits of the Village of Libertyville for the year 2018, the total

sum of One million, twenty-three thousand, seven hundred seventy-three dollars ($1,023,773), or so much

thereof as may be authorized by law, for the following general corporate purposes in the amounts assigned

below for each such general corporate purpose respectively:

2

POLICE DEPARTMENT Salaries and Wages

Uniformed Patrol Employees

STREETS, HIGHWAYS & BRIDGES Salaries and Wages

Streets Employees

Amount Budgeted

$ 3,349,754

Amount Budgeted $ 465,052

TOTAL TAXES LEVIED FOR GENERAL CORPORATE FUND

Amount Levied

$ 683,773

Amount Levied

$ 340,000

$ 1,023,773

SECTION THREE: Special Purpose Levies. (a) Levy for Special Purposes. There shall be and

hereby is levied upon all of the taxable property within the corporate limits of the Village of Libertyville for

the year 2018, in addition to the maximum of the taxes authorized for general corporate purposes, the total

sum of Nine million, six hundred eighty-six thousand, two hundred sixty-one dollars ($9,686,261), or so

much thereof as may be authorized by law, for the following special purposes in the amounts assigned below

for each such special purpose respectively:

FIRE PROTECTION

Salaries and Wages

TOTAL TAXES LEVIED FOR FIRE PROTECTION

MAINTENANCE AND IMPROVEMENT OF PUBLIC PARKS

Salaries and Wages

TOTAL TAXES LEVIED FOR MAINTENANCE AND

IMPROVEMENT OF PUBLIC PARKS

PLAYGROUND AND RECREATION SYSTEM Salaries and Wages

Amount Budgeted

$ 4,143,429

Amount Budgeted

$ 610,233

Amount Budgeted

$ 498,921

TOTAL TAXES LEVIED FOR PLAYGROUND AND RECREATION SYSTEM

POLICE PENSION FUND

For the benefit of the Police Pension Fund of the Village of

Libertyville, Illinois established by Ordinance No. 787 from

funds derived by the special property tax provided for by statute ( 40 ILCS 5/3-125)

TOTAL TAXES LEVIED FOR POLICE PENSION FUND

3

Amount Budgeted

$ 2,668,860

Amount Levied $ 753,000

$ 753,000

Amount Levied

$ 378,000

$

$

$

$

$

378,000

Amount Levied

378,000

378,000

Amount Levied

2,058,130

2,058,130

FIREMEN'S PENSION FUND

For the benefit of the Firemen's Pension Fund of the

Village of Libertyville, Illinois established by Ordinance

No. 69-9-19 from the funds provided for by statute (40

ILCS 5/4-118)

Amount Budgeted

$ 1,570,358

Amount Levied

$ 1,487,098

TOTAL TAXES LEVIED FOR FIREMEN'S PENSION FUND $ 1,487,098

ILLINOIS MUNICIPAL RETIREMENT FUND Amount Budgeted Amount Levied

For contributions which become due and payable in this

fiscal year to the Illinois Municipal Retirement Fund by the

Village of Libertyville, Illinois, as a participating

municipality as a result of an election held in and for said

Village of the 15th day of April 1947, at which election a

majority of the voters voting on the proposition voted in favor of the inclusion of said Village within the provisions

of the Illinois Municipal Retirement Fund Act, ftled July 29,

1939, as amended (now superceded by 40 ILCS 5/7-171)

from funds derived by the special property tax provided for

under the Illinois Municipal Retirement Fund Act. $ 535,313

TOTAL TAXES LEVIED FOR ILLINOIS MUNICIPAL RETIREMENT FUND

SPECIAL RECREATION ASSOCIATION

Membership in Special Recreation Association ADA Compliant Playground Improvements

TOTAL TAX LEVIED FOR SPECIAL RECREATION

BONDED INDEBTEDNESS

General Obligation Bonds

Series 2008 Gen. Obligation Lhnited Tax Refunding Bonds

Series 20 I 0A General Obligation Refunding Bonds

Series 2010B General Obligation Refunding Bonds

Series 2010C General Obligation Refunding Bonds

Series 2012A General Obligation Bonds

Series 2012B General Obligation Alternate Bonds


Series 2013B General Obligation Alternate Bonds Series 2014A General Obligation Alternate Bonds

Series 2014B General Obligation Bonds


Series 2015B General Obligation Alternate Bonds

TOTAL TAXES LEVIED FOR BONDED

INDEBTEDNESS BEFORE ABATEMENT

4 TOTAL SPECIAL PURPOSE LEVIES

Amount Budgeted $ 148,000

$ 200,000

$

$

$ $

$

$ $ $ $ $ $ $ $ $ $ $ $

$

$

334,200

334,200

Amount Levied

144,000 50,000

194,000

Amount Levied

213,610

536,255

336,462.50

579,975

318,125

258,800 361,487.50

304,125

317,000

348,650

368,430

160,912.50

4,103,833

9,686,261

SECTION FOUR: Summary of Tax Levy. The levies made pursuant to Sections Two and Three of

this ordinance, before abatement, are summarized as follows:

General Corporate Special Purpose Levies:

Fire Protection Public Parks Playground and Recreation System Police Pension Firemen's Pension Illinois Municipal Retirement Special Recreation Bonded Indebtedness

TOTAL AMOUNT LEVIED BEFORE ABATEMENT

$ 1,023,773

$ 753,000

$ 378,000 $ 378,000 $ 2,058,130 $ 1,487,098

$ 334,200

$ 194,000 $ 4,103,833

$ 10,710,034

SECTION FIVE: Sufficiency of Pension Fund Levies. The levies made in Section Three (a) above

under the heading "Police Pension Fund" and "Firemen's Pension Fund," when added to the deductions from

the respective salaries or wages of police officers and firefighters and revenues available from other sources,

are sufficient to meet the annual requirements of the police pension fund and the annual actuarial

requirements of the firemen's pension fund as required by Sections 3-125 and 4-118, respectively, of the

Illinois Pension Code. The total taxes levied by this ordinance for the police pension fund and the firemen's

pension fund are required to be so levied by Sections 3-125 and 4-118, respectively, of the Illinois Pension

Code and are in addition to all other taxes now or hereafter authorized to be levied upon all of the taxable

property within the corporate limits of the Village of Libertyville and to the amount authorized to be levied

for general purposes as provided by Section 8-3-1 of the Illinois Municipal Code.

SECTION SIX: Conflicts. The amounts shown under the headings "Amount Budgeted" and

"Amount Levied" in Sections Two and Three above include the amounts budgeted for and such additional

amounts deemed necessary to defray additional expenses and liabilities for all corporate purposes as

authorized by Section 8-3-1 of the Illinois Municipal Code. Insofar as there is any conflict between this

ordinance and any prior budget ordinance, the amounts shown under the headings "Amount Budgeted" and

"Amount Levied" in Sections Two and Three above, and the purposes for which such amounts were

5

budgeted for, deemed necessary to defray additional expenses and liabilities for all corporate purposes, or

levied, this ordinance shall govern and control. Any such prior conflicting ordinance shall, by adoption of

this ordinance, be deemed amended to eliminate any such conflict without further act of the Corporate

Authorities of the Village of Libertyville.

SECTION SEVEN: Filing of Certified Copy. The Village Clerk is hereby directed to cause a

certified copy of this ordinance to be filed with the County Clerk of Lake County.

SECTION EIGHT: Effective Date. This ordinance shall be in full force and effect from and after its

passage and approval by a majority of the Corporate Authorities of the Village then holding office.


AYES:

NAYS:

ABSENT:

ADOPTED this 28th day of November, 2018.

ATTEST:



6

' l..; Libertyville

spirit ofindependence

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. L


November 27, 2018

Consideration of an Ordinance to Approve the 2018 Timber Creek Special Service Area Tax Levy

Approve Ordinance


Background: On May 24, 1994, the Village Board adopted Ordinance 94-0-17 establishing the Timber Creek Special Service Area. The special service area was created for the operation, upkeep, maintenance, repair and renewal of the monument style entrance sign, the storm water management retention basins necessary to serve the Timber Creek subdivision and outlots A, C and E. In March of 1997, the Timber Creek SSA was enlarged to include the maintenance of a strip ofland within the IL Route 137 right of way.

The 2018-2019 Village Budget appropriated $25,368 for the above referenced purposes. The attached ordinance levies $21,140 for the Timber Creek Special Service Area. This represents a decrease of 16% from the prior year extended amount of $25,368. This is the result of a reserve study having been completed in the current tax year which identified no significant improvements or maintenance projects required to be undertaken in the near future. The estimated reserve balance at the end of the 2018-19 fiscal year is $65,266.

Please note: The approval of this ordinance (that is part of the overall municipal budget approval process) requires a positive vote of2/3 of the Corporate Authorities holding office.


ORDINANCE NO. 18-0-

BEING THE ANNUAL TAX LEVY ORDINANCE OF THE TIMBER CREEK SPECIAL SERVICE AREA #1, VILLAGE OF LIBERTYVILLE




Lake County, Illinois this 27th day of November, 2018



this 28th day of November, 2018

VILLAGE OF LIBERTYVILLE ORDINANCE NO. 18-0-

BEING THE ANNUAL TAX LEVY ORDINANCE OF THE TIMBER CREEK SPECIAL SERVICE AREA#!, VILLAGE OF LIBERTYVILLE


WHEREAS, the Village of Libertyville did establish the Timber Creek Special Service Area

(the "Timber Creek SSA #1 ") pursuant to Village of Libertyville Ordinance No. 94-0-17; and

WHEREAS, the Corporate Authorities of the Village of Libertyville serve as the governing

body of the Timber Creek SSA; and

WHEREAS, pursuant to Ordinance 94-0-17 adopted May 24, 1994, as amended by

Ordinance No. 97-0-22 adopted May 25, 1997, the Corporate Authorities of the Village were

authorized to levy an annual tax with respect to the Timber Creek SSA improvements on all taxable

property within the Timber Creek SSA, provided that such tax did not exceed three percent (3%) of

the assessed valuation of the Timber Creek SSA;




Section One: Recitals. The foregoing recitals are incorporated herein as findings of the

President and Board ofTrnstees of the Village of Libertyville.

Section Two: The following sums of money, or as much thereof as may be authorized by

law, are deemed necessary to defray all necessary expenses and liabilities of, and to establish

reserves for, the Timber Creek SSA #1 for the fiscal year beginning May !, 2018 and ending April

30, 2019, and said sums are hereby levied against all taxable property in the Timber Creek

SSA #1 for the objects and purposes herein specified:

Expenses and Reserves for Maintenance Retention Basin

Expenses and Reserves for Maintenance of Public Directional Sign and Outlots

Expenses and Reserves for Maintenance of Landscape Screening within the Enlargement Property

Administrative Costs

TOTAL LEVY:

AMOUNT OF APPROPRIATION

$9,783

7,050

7,260

1,275

AMOUNT OF LEVY

$9,783

7,050

3,307

1,000

$21,140

Section Three: The Village Clerk shall be and hereby is directed to file with the County

Clerk of Lake County, lllinois, on or before the 2l't day of December, 2018, a certified copy of

this ordinance.

Section Four: This ordinance shall be in full force and effect from and after its passage,

approval and publication in pamphlet form in the manner provided by law.

PASSED this 27th day of November, 2018

AYES:

NAYS:

ABSENT:

APPROVED this 28th day ofNovember, 2018

ATTEST:



Agenda Item No.l_


Meeting Date: November 27, 2018

Agenda Item: Consideration of an Ordinance to Approve the 2018 Concord at Interlaken Special Service Area Tax Levy

Staff Recommendation: Approve Ordinance

Staff Contact: Nicholas A. Mostardo, Director of Finance

Background: On June 10, 1997, the Village Board adopted Ordinance 97-0-43 establishing the Concord at Interlaken Special Service Area. The special service area was created for the operation, upkeep, maintenance, repair and renewal of the storm water detention facility and associated landscaping, the public directional sign and associated landscaping, and the perimeter landscape screening and fencing necessary to serve the Concord at Interlaken subdivision and Lot A.

The 2018-2019 Budget appropriated $30,690 for the above referenced purposes. The attached ordinance levies $23,040 for the Concord at Interlaken Special Service Area. The property tax will be assessed on a per lot basis per Ordinance 98-0-83, approved by the Board on November 10, 1998. Each home will be assessed approximately $256, which represents no change from the 2017 extended tax levy. The estimated reserve balance at the end of the 2018-19 fiscal year is $54,351.

Please note: The approval of this ordinance (that is part of the overall municipal bndget approval process) requires a positive vote of2/3 of the Corporate Authorities holding office.


ORDINANCE NO. 18-0-

BEING THE ANNUAL TAX LEVY ORDINANCE OF THE CONCORD AT INTERLAKEN SPECIAL SERVICE AREA #2, VILLAGE OF LIBERTYVILLE




Lake County, Illinois this 27th day of November, 2018



this 28th day of November, 2018

VILLAGE OF LIBERTYVILLE ORDINANCE NO. 18-0-

BEING THE ANNUAL TAX LEVY ORDINANCE OF THE CONCORD AT INTERLAKEN SPECIAL SERVICE AREA #2, VILLAGE OF LIBERTYVILLE


WHEREAS, the Village of Libertyville did establish the Concord at Interlaken Special

Service Area (the "Concord at Interlaken SSA") pursuant to Village of Libertyville Ordinance

No. 97-0-43; and

WHEREAS, the Corporate Authorities of the Village of Libertyville serve as the

governing body of the Concord at Interlaken SSA; and

WHEREAS, pursuant to Ordinance 97-0-43 adopted June 10, 1997, the Corporate

Authorities of the Village were authorized to levy an annual tax with respect to the Concord at

Interlaken SSA improvements on all taxable property within the Concord at Interlaken SSA,

provided that such tax did not exceed three percent (3 % ) of the assessed valuation of the

Concord at Interlaken SSA and provided further that not more than 50% of the costs incurred by

the Village for the operation, upkeep, maintenance, repair, renewal, replacement, rehabilitation,

reconstruction, alteration, safekeeping and improvement of the storm water detention facility

were paid from revenues collected from the special service area taxes levied or imposed within

the Concord at Interlaken SSA; and

WHEREAS, Ordinance 97-0-43 was amended by Ordinance 98-0-83 which spreads the

costs associated with the Special Service Area in equal amounts among the owners of each

taxable lot in the Concord at Interlaken Special Service Area rather than on an ad valorem basis;




. Section One: Recitals. The foregoing recitals are incorporated herein as findings of the


Section Two: The following sums of money, or as much thereof as may be authorized by

law, are deemed necessary to defray all necessary expenses and liabilities of, and to establish

reserves for, the Concord at Interlaken SSA for the fiscal year beginning May 1, 2018 and ending

April 30, 2019, and said sums are hereby levied against all taxable property in the Concord at

Interlaken SSA for the objects and purposes herein specified:

FOR AMOUNT OF APPROPRIATION

Expenses and Reserves for Maintenance of Lot A and, subject to the limitations of Ordinance 97-0-43 and $11,795 98-0-83 Detention Facility.

Expenses and Reserves for Maintenance of Public Directional Sign and Associated Landscaping 9,015

Expenses and Reserves for Maintenance of Perimeter Landscape Screening and Fencing 8,605

Administrative Costs 1,275

TOTAL LEVY:

AMOUNT OF LEVY

$11,795

6,245

4,000

1,000

$23,040

Section Three: The Village Clerk shall be and hereby is directed to file with the County Clerk of

Lake County, Illinois, on or before the 21st day of December, 2018, a certified copy of this ordinance.

[Remainder of this page intentionally left blank.]

Section Four: This ordinance shall be in full force and effect from and after its passage, approval

and publication in pamphlet form in the manner provided by law.

PASSED this 27th day ofNovember, 2018

AYES:

NAYS:

ABSENT:

APPROVED this 28 th day of November, 2018

ATTEST:



Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 8 A-F


November 27, 2018

Resolutions abating taxes for payment of principal and interest on 2010A General Obligation Alternate Refunding Bonds, 2010B Taxable General Obligation Alternate Refunding Bonds, 2010C General Obligation Alternate Refunding Bonds, 2012B General Obligation Alternate Revenue Source Bonds, 2013B General Obligation Alternate Revenue Source Bonds, 2014A General Obligation Refunding Alternate Revenue Source Bonds, and 20 I SB General Obligation Alternate Revenue Source Bonds

Approve Resolutions


Background: The 2018 Tax Levy includes $2,493,530 for principal and interest payments on the following bond issuances:

• 2010A General Obligation Alternate Refunding Bonds and 2010B Taxable General Obligation Alternate Refunding Bonds (Sports Complex, $872,717.50);

• 2010C General Obligation Alternate Refunding Bonds (Sports Complex, $579,975); • 2012B General Obligation Alternate Revenue Source Bonds (Water & Sewer, $258,800); • 2013B General Obligation Alternate Revenue Source Bonds (Water & Sewer, $304,125); • 2014A General Obligation Refunding Alternate Revenue Source Bonds (Water & Sewer,

$317,000); and • 2015B General Obligation Alternate Revenue Source Bonds (Water & Sewer,

$160,912.50).

The attached resolutions abate the entire 2018 levies for these bonds. The alternate revenue sources used to pay the debt service on the Sports Complex bonds are Sports Complex revenues supplemented by sales tax. The Water & Sewer bonds utilize water and sewer charges as their alternate revenue source.

Please note: Each abatement will require a separate vote to adopt the resolution.

VILLAGE OF LIBERTYVILLE RESOLUTION 18-R-

A RESOLUTION ABATING CERTAIN TAXES LEVIED UPON PROPERTY IN THE VILLAGE OF LIBERTYVILLE FOR THE

PAYMENT OF PRINCIPAL AND INTEREST ON THE 2010A & 2010B GENERAL OBLIGATION REFUNDING ALTERNATE BONDS ISSUED

PURSUANT TO ORDINANCE NO. 10-0-22

WHEREAS, on March 9, 2010, the Village of Libertyville adopted Ordinance No. I 0-0-

22 providing for the issuance of the Bonds and levying a property tax to pay the principal of and

interest on the Bonds; and

WHEREAS, the President and Board of Trustees of the Village of Libertyville are

authorized pursuant to Section 8-3-4 of the Illinois Municipal Code, 65 ILCS 5/8-3-4, to abate

such property tax by the adoption of a resolution certifying the availability of, and directing the

application of, other funds to pay such principal and interest as it comes due; and


authorized pursuant to Section 11 of Ordinance No. 10-0-22 to the extent that monies are

available to make such payment and have been deposited to the "2010 Debt Service Fund," as

defined in Ordinance 10-0-22, prior to the filing of such abatement with the County Clerk of

Lake County, Illinois; and

WHEREAS, pursuant to Ordinance No. 10-0-22 the County Clerk of the County of Lake

was directed to levy a property tax for the year 2018 sufficient to produce the sum of

$872,717.50 to pay such principal and interest as it comes due; and

WHEREAS, the Village has funds arising from sources other than said property tax

which may lawfully be used to pay such principal and interest as it comes due, in the amount of

$872,717.50;




Section One: Recitals. The forgoing recitals are incorporated herein as findings of the


Section Two: Application of Funds. Sales tax funds in the amount of $872,717.50 shall

be, and they are hereby, directed, applied and allocated to pay the principal of and interest on the

Bonds as it comes due.

Section Three: Abatement of Property Tax. The tax levy to be extended for the year

2018 for the purpose of paying the principal of and interest on the Bonds as it comes due shall

be, and it is hereby, reduced and abated in the amount of$872,717.50.

Section Four: Segregation of Funds. The Village Treasurer is hereby directed to deposit

$872,717.50 of the Village's sales tax funds to the 2010 Debt Service Fund for the payment of

the principal of and interest on the Bonds as it comes due, and is further directed not to disburse

said funds for any other purpose until such principal and interest have been paid.

Section Five: Certification to County Clerk. The Village Clerk is hereby directed to

cause a certified copy of this resolution to be filed with the County Clerk of Lake County, who

shall abate said tax levy to the extent of $872,717.50 only, being the amount of sales tax funds

certified by this resolution as available to pay the principal of and interest on the Bonds and

deposited to the 2010 Debt Service Account.

Section Six: Effective Date. This resolution shall be in full force and effect from and

after its passage and approval as provided by law.


AYES:

NAYS:

ABSENT:

APPROVED this 28th day of November, 2018

Te1Ty L. Weppler, Village President

ATTEST:




PAYMENT OF PRINCIPAL AND INTEREST ON THE 201 0C GENERAL OBLIGATION REFUNDING AL TERNA TE BONDS ISSUED


WHEREAS, on October 12, 2010, the Village of Libertyville adopted Ordinance No.I 0-

0-97 providing for the issuance of the Bonds and levying a property tax to pay the principal of

and interest on the Bonds; and







available to make such payment and have been deposited to the "2010 Debt Service Fund," as




was directed to levy a property tax for the year 2018 sufficient to produce the sum of $579,975 to

pay such principal and interest as it comes due; and



$579,975;






Section Two: Application of Funds. Sales tax funds in the amount of$579,975 shall be,

and they are hereby, directed, applied and allocated to pay the principal of and interest on the

Bonds as it comes due.



be, and it is hereby, reduced and abated in the amount of$579,975.


$579,975 of the Village's sales tax funds to the 2010 Debt Service Fund for the payment of the

principal of and interest on the Bonds as it comes due, and is further directed not to disburse said

funds for any other purpose until such principal and interest have been paid.



shall abate said tax levy to the extent of $579,975 only, being the amount of sales tax funds

certified by this resolution as available to pay the principal of and interest on the Bonds and

deposited to the 2010 Debt Service Account.




AYES:

NAYS:

ABSENT:



ATTEST:




PAYMENT OF PRINCIPAL AND INTEREST ON THE 2012B GENERAL OBLIGATION ALTERNATE BONDS ISSUED


WHEREAS, on November 13, 2012, the Village of Libertyville adopted Ordinance

No.12-O-70 providing for the issuance of the Bonds and levying a property tax to pay the

principal of and interest on the Bonds; and







available to make such payment and have been deposited to the "2012B Debt Service Fund," as


Lalrn County, Illinois; and






$258,800;






Section Two: Application of Funds. Water and sewer charge funds in the amount of

$258,800 shall be, and they are hereby, directed, applied and allocated to pay the principal of and

interest on the Bonds as it comes due.



be, and it is hereby, reduced and abated in the amount of $258,800.


$258,800 of the Village's water and sewer charge funds to the 2012B Debt Service Fund for the

payment of the principal of and interest on the Bonds as it comes due, and is further directed not

to disburse said funds for any other purpose until such principal and interest have been paid.



shall abate said tax levy to the extent of $258,800 only, being the amount of water and sewer

charge funds certified by this resolution as available to pay the principal of and interest on the

Bonds and deposited to the 2012B Debt Service Account.




AYES:

NAYS:

ABSENT:



ATTEST:






WHEREAS, on October 8, 2013, the Village of Libertyville adopted Ordinance No.13-O-

















$304,125;











be, and it is hereby, reduced and abated in the amount of$304,125.


$304,125 of the Village's water and sewer charge funds to the 2013B Debt Service Fund for the











AYES:

NAYS:

ABSENT:



ATTEST:




PAYMENT OF PRINCIPAL AND INTEREST ON THE 2014A GENERAL OBLIGATION REFUNDING ALTERNATE BONDS ISSUED


WHEREAS, on March 25, 2014, the Village of Libertyville adopted Ordinance No.14-O-









available to make such payment and have been deposited to the "2014A Pledged Revenues

Account," as defined in Ordinance 14-0-18, prior to the filing of such abatement with the

County Clerk of Lake County, Illinois; and






$317,000;











be, and it is hereby, reduced and abated in the amount of $317,000.


$317,000 of the Village's water and sewer charge funds to the 2014A Debt Service Fund for the







Bonds and deposited to the 2014A Pledged Revenues Account.




AYES:

NAYS:

ABSENT:



ATTEST:






WHEREAS, on October 13, 2015, the Village of Libertyville adopted Ordinance No.15-

O-91 providing for the issuance of the Bonds and levying a property tax to pay the principal of

and interest on the Bonds; and











was directed to levy a property tax for the year 2018 sufficient to produce the sum of

$160,912.50 to pay such principal and interest as it comes due; and



$160,912.50;







$160,912.50 shall be, and they are hereby, directed, applied and allocated to pay the principal of

and interest on the Bonds as it comes due.

Section Three: Abatement of Prope1ty Tax. The tax levy to be extended for the year


be, and it is hereby, reduced and abated in the amount of$160,912.50.


$160,912.50 of the Village's water and sewer charge funds to the 2015B Debt Service Fund for

the payment of the principal of and interest on the Bonds as it comes due, and is further directed

not to disburse said funds for any other purpose until such principal and interest have been paid.



shall abate said tax levy to the extent of$160,912.50 only, being the amount of water and sewer






AYES:

NAYS:

ABSENT:



ATTEST:


' '~· Libertyville spirit of independence

Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 9 ---


November 27, 2018

Consideration of a Resolution to Waive Engineering Permit Fees for the Libertyville High School Aquatic Center Addition Project - Phase 3

Approve Resolution


Background: Over the course of the past few months, Community High School District 128 has been working with the Public Works Department to provide engineering site, grading and utility plans for additional parking associated with the Aquatic Center Addition - Phase 3 at Libertyville High School.

Attached is a letter from Dr. Prentiss Lea, Superintendent of District 128, making a formal request to waive the additional Village engineering permit fees for Phase 3 of this project in the amount of $26,749.28. The only Village permit for the project is a Site Development Permit, which is administered by the Public Works Department. The Site Development Permit that was previously issued for Phases 1 and 2 of the project will be amended to include the Phase 3 work. Village engineering review and inspection permit fees in the amount of $86,362.15 were previously waived by Resolution l 7-R-202. The attached Memorandum for the permit fee calculation for Phases I, 2, and 3 provides a breakdown of the total amount of fees that will be waived if Phase 3 is approved. With a waiver of Phase 3 the total amount will be $113,111.43.

The total amount of fees to be waived does not include the outside consulting fees for the Lake County Watershed Development Ordinance Enforcement Officer, the Village's water & sewer connection fees, water sampling fee, water usage fee and the cost to supply the 4-inch water meter, which collectively total $22,855.63. These fees have not been waived because they cover the Village's material and maintenance expenses. The Lake County Sanitary Sewer Connection fee, which the Village was obligated to collect, will also not be waived.

Staff recommends approval of the attached resolution to waive additional Village engineering permit fees in the amount of$26,749.28 for Phase 3 of the Aquatic Center Addition at Libertyville High School.

RESOLUTIONNO. 18-R-

A RESOLUTION TO APPROVE A REQUEST FOR A WAIVER OF CERTAIN PERMIT FEES FOR COMMUNITY HIGH SCHOOL DISTRICT 128 FOR THE AQUATIC CENTER ADDITION -PHASE 3 AT708 WEST PARK AVENUE

WHEREAS, Community High School District 128 has requested a waiver of additional

Village engineering permit fees for Phase 3 of the Aquatic Center Addition project at Libertyville

High School on the property at 708 West Park Avenue; and

WHEREAS, Village engineering permit fees for Phases 1 and 2 of the Aquatic Center

Addition project in the amount of $86,362.15 were previously waived by Resolution 17-R-202;

and

WHEREAS, the Public Works Department has reviewed the request and recommends

approval of a waiver of additional Village engineering permit fees for Phase 3 of the project in the

amount of$26,749.28; and

WHEREAS, the Village's water & sewer connection fees, water sampling fee, water

usage fee, and the cost to supply the 4-inch water meter, which collectively total $22,855.63, were

not waived and have been collected to cover the Village's material and maintenance expenses; and

WHEREAS, the Lake County Sanitary Sewer Connection fee were also collected in the

amount of $17,254.40.



FOLLOWS:



SECTION 2: The Village of Libertyville Board of Trustees approves the waiving of

Village engineering permit fees in the amount of $26,749.28 as requested by Community High

School District 128 for the Aquatic Center Addition project -Phase 3 at Libertyville High School.

SECTION 3: This Resolution shall take effect immediately upon its passage and approval

as provided by law.


AYES:

NAYS:

ABSENT:

APPROVED this 28 th day of November, 2018.

Terry L Weppler, Village President

ATTEST:


EXHIBIT A

Fee Calculation Memorandum

TO:

FROM:

MEMORANDUM

Paul Kendzior, Director of Public Works Jeff Cooper, Village Engineer File

Linda Carlson, Project Engineer

RE: LHS Aquatic Center Addition - 708 West Park Avenue (Phase 3 Revision) Watershed Development Permit Fees

DATE: October 19, 2018

A document prepared by Gilbane Building Company was submitted to the Engineering Division on October I 0, 2018, indicating a contract cost for Phase 3 Improvements of $645,437.00. Adding to the original contract cost information submitted to the Engineering Division on October 2, 2017 by Roake and Associates, Inc., indicating a total contract cost for the original site improvements of $1,874,234.00, the total contract cost for the permit work is $2,519,671.00. A calculation of permit fees is provided below, using a total estimate of cost for improvements of $2,771,638.10 ($2,519,671.00 with 10% contingency per Village requirements).

Site/Watershed Development Permit Application Fee:

$ 250.00/acre x ($250.00 minimum)

Plan Review Fees:

4.5 acre

$J,J00 + J.60% X ( $2,771,638.J0 - $50,000 ) $1,100 + 1.60% X $2,721,638.J0 Total Plan Review Fees

Inspection Fees:

$29,250 +2.J5o/o X ( $2,771,638.J0 - $],000,000 ) $29,250 +2.J5o/o X $J,77J,638.J0

Total Inspection Fees

$1,125.00

$44,646.21

$67,340.22

Total of Fees for Watershed Development Permit, Plan Review, and Inspection

$113,111.43

Other Fees: Water and sewer connection fees, a construction water usage fee, and Building Permit Fees are not addressed in this estimate.

EXHIBITB

High School District 128 Fee Waiver Request Letter

COMMUNITY HIGH SCHOOL DISTRICT 128 Libertyville High School • Vernon Hills High School

Administration Center 50 Lakeview Parkway, Suite IOI Vernon Hills, Illinois 60061

(847) 247-4500 Fax (847) 247-4543

Prentiss G. Lea, Ph.D. · Briant Kelly Superintendent Rita R. Fischer, Ed.D. Associate Superintendent Assistant Superintendent for Curriculum & Instruction

Dan Stanley, CSBO Assistant Superintendent Jbr Finance

Mary E. Todoric Direc/01· of Communications

Diane R. Phillips Director o/Communiry Education

October 23, 20 I 8

Michael Torres Director of Educational Technology

Kelli Ha rtwcg Director of Special Services

Mark Koopman Director of Buildings & Grouml\'

Ms. Kelly Amidei Village Administrator Village of Libe1iyville I I 8 W. Cook Avenue Libe11yville, IL 60048

Via: email [email protected]

Re: Libertyville High School Aquatic Center Phase 3 Parking

Dear Ms. Amidei:

We are aware that the Village of Libertyville usually assesses a variety of fees for construction/engineering permits. We are requesting your consideration in waiving the Village of Libertyville permit fees in the amount of $26,749.28 for the Aquatic Center Phase 3 Parking at Libertyville High School. Our District will continue to work closely with the Village's Community Development and Public Works Departments during all phases of this construction project. However, in keeping with inter-governmental cooperation and cost considerations for our joint taxpayer base, we would very much appreciate the Village of Libertyville waiving all Village fees for this project. The District will continue to maintain the "Reimbursement of Fees Agreement" account balance for out-ot~ pocket fees incurred by the Village as they relate to this site development project. Please contact me at your convenience if you would like to discuss this matter further.

•1/Jv Prentiss Lea, Ph.D. Superintendent

Cc: Dan Stanley, Assistant Superintendent for Finance Mark Koopman, District Director Buildings & Grounds John P. Spoden, Director of Community Development, Village of Libertyville Paul Kendzior, Director of Public Works, Village of Libertyville

Meeting Date:

Agenda Item:


Staff Contact:



November 27, 2018

Consideration of an Ordinance Approving an Amendment to the Lease Agreement with Larry Lentz

Approve Ordinance


Background: Larry Lentz has requested to renew his agreement for the leased space at the Libertyville Sports Complex. On June 26, 2018 the Village Board approved Ordinance #18-0-34 authorizing a six-month extension of the current lease. The amendment also provided for renewal of the lease agreement after six months with a written amendment executed by both parties and under the condition that the Tenant complied with all terms of the lease and lease amendment. Mr. Lentz has met all the required terms during this time period. Mr. Lentz desires to amend the lease amendment for a period of one year under the same conditions. The rent payment will remain in the amount of $2,809/month.

Staff recommends the Village Board approve the attached ordinance to authorize the Mayor to execute the Lease Amendment.


ORDINANCE NO. 18-0-

AN ORDINANCE APPROVING AN AMENDMENT TO A LEASE AGREEMENT FOR CERTAIN SPACE LOCATED WITHIN THE VILLAGE OF LIBERTYVILLE SPORTS

COMPLEX BETWEEN THE VILLAGE OF LIBERTYVILLE AND LARRY LENTZ


Of The Village of Libertyville

Lake County, Illinois this 27th day of November, 2018.

Published in pamphlet form by direction And authority of the Village of Libertyville



ORDINANCE 18-O-

AN ORDINANCE APPROVING AN AMENDMENT TO A LEASE AGREEMENT FOR CERTAIN SPACE LOCATED WITHIN THE VILLAGE OF LIBERTYVILLE SPORTS

COMPLEX BETWEEN THE VILLAGE OF LIBERTYVILLE AND LARRY LENTZ

WHEREAS, the Village of Libertyville (the "Village") is the Owner of certain property

located generally at the northeast corner of Route 45 and Peterson Road in Libertyville, Illinois.

Said property being commonly known as the Village of Libertyville Sports Complex (hereinafter,

"the Sports Complex"); and

WHEREAS, the Sports Complex's Indoor Sports Center has been constructed containing

approximately 168,000 square feet; and

WHEREAS, the Village utilizes the Sports Complex to operate a recreational facility in

accordance with the provisions of 65 ILCS 5/11-94-1 et. Seq.

WHEREAS, the design and construction of the Sports Complex took into account the need

for likely expansion of programs to be operated by the Recreation and Sports Complex Department

of the Village at the Sports Complex and therefore allowed for the construction of additional space

in order to accommodate the contemplated expansion; and

WHEREAS, the President and Board of Trustees determined that certain space within the

Sports Complex is not presently necessary nor required for the Village's contemplated needs and

further determined that it would be appropriate to enter into a lease agreement with Larry Lentz

on August 11, 2015 (Exhibit "A").

WHEREAS, the Village is authorized to enter into a lease agreement for its property

pursuant to 65 ILCS 5/11-76-1; and

WHEREAS, an amendment to the lease was approved by Ordinance# 18-0-34 on June

26, 2018 and is attached as Exhibit "B"; and

WHEREAS, a new amendment to the approved amendment is attached as Exhibit "C".





set forth.

SECTION TWO: Approval of Amendment to Lease Agreement. The President and Board

of Trustees of the Village of Libertyville, Illinois hereby approve the Amendment to Lease

Agreement with Larry Lentz in substantially the form set forth in Exhibit B(hereinafter the

"Amendment to Lease Agreement").

SECTION THREE: Authorization for the Execution and Attestation of Amendment to

Lease Amendment. The Village President and the Village Clerk are hereby authorized to execute

and attest, respectively, the Amendment to Lease Agreement.

SECTION FOUR: Effective Date. This ordinance shall be in full force and effect from

and after its passage, approval, and publication in pamphlet form as provided by law.

PASSED this 27th day ofNovember, 2018.

AYES:

NAYS:

ABSENT: I

APPROVED this 28 th day ofNovember, 2018.


ATTEST:


Exhibit A

••.•.. ·.····• .. ::•.! ··:•::::.::'•:.:·.:.••:::;:;,,- ,:.~: .1 ·:J ·: ·1

COMMERCIAL LEASE

This Lease is entered into by and between Village of Libertyville, a municipal corporation, with an addre,s of 118 W. Cook Avenue, Libertyville, 111inois, 60048 ("Landlord"), and Larry Lontz, with an address of 119 N. Southport Road, Mundelein, IIEnols ("Tenant''), In consideration of the mutual covenants contained he,-oin and other valuable consideration received, and with the intent to be legally bound, Landlord and Tenant agree as follows:

LEASE OF PREMISES. The Landlord hereby leases to the Tenant and Tenant hereby leases from Landlord an area consisting of approximately 5,862 square feet which is located in tho northwest section of the second floor of the Sports Complex Indoor Sports Center, (hereinafter, "the Premises"), A diagram depicting the Premises demised by this Lease is attached hereto and made a part hereof as Exhibit A

TERM. The term of this Leuso will commence on August 16, 2015 (the "Commencement Date") and will terminate on the fifth anniversary of the Commencement Date ("the Termination Date"). This Lease may also terminate sooner according to the provisions hereof. Provided that the Tenant Is not in default of any term of this Lease, the Tenant shall have the option to renew the Lease for an additional term of five years. Said option to renew may be exercised by the Tenant by providing written notice to the Landlord not later than one hundred and twenty (120) days prior to the Termination Date.

RENT. Beginning on the Commencement Date, tent shall be payable in advance on the f,rst day of each month during the Lease term and any extension term, The Annual Rent due during the first ye'lt of the Lease shall be: I) $41,000 payable in monthly installments of $3,416 for the northwest section space; and 2) $10,800 payable in monthly installments of $900.00, The Annual Rent shall increase by 2% per year over the prior year's Annual Rent during each subsequent year of the Lease term and ony extension term.

SECUlUTY DEPOSIT, Upon the execution of this Lease, Tenant shall pay to Landlord a security deposit in the amount of$5,000to be held as security for the payment of rent ond the faithful performance by Tenant of all of its obligations in this Lease. ·rho security deposit may be used to reimburse Landlord for all costs ond expenses incurred due to Tenont's breach of any covenant, term or condition of this Lease, including but not limited to Tenant's failure to pay any taxes assessed against the Landlord's property allocable to the Tenant's occupancy of the Premises, Landlord may use the security deposit to repair any damage to the Premises caused by Tenant or others, and to clean the Premises upon termination of this Lease. Should any amount be so used, Tenant agrees to restore the security deposit to its original amount. The security deposit shall be held and applied as provided by the laws of Illinois. The security deposit may not be applied by Tenant to the payment of rent. If Tenant fully performs its obligations hereunder, the security deposit, or balance, shall promptly be returned to Tenant after tho termination of this Lease,

UTJLITIES. Landlord will pay for the following utilities and mvicos furnished to the Promises: Water, electric (including but not limited to electric costs relating to operotion of air conditioning for the Premises), gas, trash/scavenger service, snow removal and landscape maintenance. Tenant will pay for telephone service. Landlord shall not be liable for any loss or expense incurred by Tenant by reason of interruption or failure of any utility or service if due to any cause beyond Landlord's control. Tenant shall compeDBato Landlord for those utilities paid by Landlord, as follows: $200 per month (which amount shall increase by 2.5% annually during tho Lea.so term and any extension term payable at the same time rent is paid.

LATE CHARGES. If Tenont fuiis to pay any installment of rent or any other amount duo hereunder within ten (IO) days of the date the same is due, Tenant shall pay Landlord a late payment charge equal to five percent (5%) ofilie overdue amounts.

USE. Tenant shall use the Premises solely for the purpose of operoting various types of athletic conditioning and training including crossfit training, triathlon training, running, boxing, kickboxing, mixed martial arts, wrestling and other categories pertaining to conditioning, instruction and classes. Tenant may not use the

1

,··:;.,•::·• ... . -···- -•'

.. ~ ., :" ..... ·. ,', \'<: .. •-.!:~ . .I ·{","'····,

Premises for any other purpose without submitting intended usage in writing in advance to Landlord and obtaining the prior written consent of Landlord. Requests for usage of space inside or outside tho Libertyville Sports Complex facility, that ls not part of the areas described and contained in thls Lease Agreement, shall be presented to the Landlord for consideration in advance, Requested space and its usage, times and fees to be mutually agreed upon with Landlord.

Requests for Special Event. usage inside or outside the LSC for shall follow regular LSC business procedures, submitting said requests to Landlord in advance to determine feru,ibility, rental space availabillty and fees.

REAL ESTATE TAXES. II is understood by the parties to this Agreement that the Libertyville Sports Complex, as a municipally owned facility, is exempt from real estate taxes and assessments, general and special. It is also understood that this tax exempt sta\llS tnay be lost with respect to that portion of the facility whioh may be devoted to a private as opposed to publio use. As further consideration for the lease of the Premises, Tenant agrees to and with the Landlord that the Tenant will pay as additional rent (ln addition to the rents above specified}, its allocable share (based on its usage and the determination of the Lake County Assessor), of all real ostete taxes and assessments, genera] and special) whatsoever, levied or assessed which shall become due with respect to the Premises as a result of the private use by the Tenant of the Premises, or any part thereof. All of such real estate taxes, assessment. and other impositions shall be paid to the Landlord withln tblrty days ofreceipt of lnvoice from Landlord, unless separately billed by the taxiog authority in which case all tax bills issued in connection with the demised Premises shall be paid by Tenant, when due, directly to the Lake County Collector. Failure of the Tenant to pay such tax bilis, when due, shall constitute a material breach of this Agreement Tenant has the opportunity to protest any real estate taxes to the Lake County Assessor.

PERSONAL GUARANTEE, The personal guarantee by Lawrence W. Lentz individually, is attached hereto and made a part hereof as Exhibit B.

MAINTENANCE AND CONDITION. (a) Landlord shall be responsible at its expense for the repair, maintenance and repla<lement of all heating and air conditioning equipment which services the Premises1 no matter where the equipment is located, and all common areas; (b) Tenant acknowledges that it hru, examined the Premises and fixtures, equipment and personal property as of the Commencement Date and that they are in acceptable coodition and repair. Tenant shall keep the same clean, safe and in as good order and repair as they were at the commencement of this Lease, ordinary wear and tear accepted. Tenant shall use all fixtures, appliances, and facilities in a reasonable manner. Tenant shall dispose of all garbage in desigaated disposal facilities. Tenant will pay for all damage to the Premises and repairs required caused by Tenant, its employees, agents and customers and which are not the result of any negligent or intentional act or omission by the Landlord, illl employees, agents or customers. Landlord agrees to maintain and repair the Premises and all common areru, (including parking lots and sidewalks) in compliance with all applicable laws, ordlnances and regulations, Tenant agrees to promptly give notice to Landlord of any requlred repairs or unsafe conditions and Landlord wlll be afforded a reasonable period of time to complete tho same,

BUILDOUT OF PREMISES. Tenaot shall be solely responsible for the build out of the Premises, including the costs related thereto including but not limited to providing electrical facilities, all interior and de!lllsing walls, reasonable high quality soundproofing to limit noise outside the Premises and all phone, data transmission and connections to the Premises, including all coslll of such build out and all related license,, fees, pennits, drawings, architect's and similar foes, builder's overhead and fees, and insuraoce (berelnafter, "the Build Out''), Tenant shall provide to Landlord plans and specifications and estimated costs for the Build Out which plans, specifications and cost. shall be subject to the approval of the Landlord, which approval shall not be unreasonably withheld, No work in connection with the Build Out of the Premises shall be performed prior to Landlord's obtainlng the Landlord's approval of plans, speclfications and costs in connection with the build out of the Premises, the Tenaot must also obtain all necessary inspections, permits and approvals which may be required for the build out and occup.ancy of the Pre!lllses :from all applicable federal, state and local goverrunental bodies, includlng but not limited to the Village of Libertyville and shall be solely 1esponsible for all applicable fees in connection with said inspections, permits and approvals, which shall be lncluded in the costs of the Build Out The Landlord's approval of such plans specifications and costs in its capacity as a propertY owner does not obviate the need for the Tenant to seek such additional inspections, permit. and approvals. All work performed in connection with the Build Out shall be performed by qualified contractors and such contractors shall carry general comprehensive liability insurance,

2

. I :I .... ,.· ........ ·-· ...

and worker's compensation insurance. All such policies of insurance shall carry limits of liability of not less than $1,000,000 per occurrence, where applicable. Prior to the commencement of work by said contractors, Tenant shall supply tu Landlord cert!fi.cates of insurance, which identify the Landlord as an additional insured and certificate holder for each policy of insurance required of each contractor pursuant to this paragraph, If at ony time during the construction of 1he Build Out of the Premises, such policies of insurance should lapse or be cancelled, work performed by such contractors holding such lapsed or cancelled insurance ,hall immediately stop and shall not continue until proof of reinstatement of such policies of Insurance has been provided to 1he Landlord. All improvements to the Premises in connection with the Build Out shall remain the property of the Landlord, except such readily detachable and removablo improvements which are not deemed :fixtures (including, without limitation, ceiling lighting fixtures) end which are attributable to the operation of a personal training, speed, agility, strengthening and conditioning training and performattce training business. Tenant shall not occupy the Premises until the Build Out has been completed and a certificate of occupancy has been issued by the Village of Libertyville and Tenant has provided Landlord with evidehce that all Build Out costs have been paid as evidenced by a Sworn Contractor's Statement and waivers of Hens from each contractor/subcontractor identified therein.

TENANTS IMPROVEMENTS, Following the completion of Build Out specified in the preceding paragraph, Tenant shall not paint or deface the Premises, or make any material alterations, additions or improvement., without on each occasion obtaining the prior written consent of Landlord, which consent shall not be unreasonably withheld. Unless otherwise agreed in writing, by the parties, Tenent shall remove ony such alterations, additions or improvements made after completion of the Build Out and restore the Premises to its former condition.

DISCHARGE OF LIENS. Tenant agrees to promptly pay its contractors and suppliers for all work performed and materials furnished to the Premises, if any, In the event any mechanic's or similar lien ls filed on the Premises or building in which the Premises are located which arises frorn Tenant's actions, Tenant shall, Ill its sole expense, discharge or bond against such lien within 10 days of notice from Landiord, unless such lien ls being conrestcd in good faith by Tenant and Landlord's interest In 1he Premises is not impaired during 1he pendency of such contest.

DELIVERY OF POSSESSION. If Landlord is unable through no fault on lb part to deliver possession of the Premises to Tenant on the Commencement Date, this Lease will continue in effect, but rent and other amounts will be prorated according to when possession is given to Tenant. The term of this Lease will not be extended by any such delay and Tenant's obligation to pay rent Bhd BhY other amounts hereunder shall be suspended until possession is delivered. If Lattdlord is unable to deliver possession within 30 days of tho Commencement Date, Tenant may terminate this Lease and all payments made will be returned to Tenant and aU obligations of1he parties will cease. Landlord will not be liable for any damages for such delay or failure to deliver, if delay is not the fault of the Landlord.

QUIET ENJOYMENT. By paying the rent and observing all the agreements, terms and conditions herein, Tenant shall peaceably and quietly have, hold and enjoy the Premises during the term of this Lease and ony extension or renewal, subject to the provisions hereof.

LANDLORD'S ACCESS. Landlord andlts agents may enter the Premises at all reasonable times and upon twenty ... four (24) hours notice to Tenant to tonduct inspectioUB, make necessary or desired repairs or improvements, or to show the same to prospective tenauta, buyers or lenders. Landlord shall make all reasonable efforts to avoid ony entry upon the Premises, which will negatively affect 1he daily operations of the Tenant's business. LBhdlord may also enter 1he Premises when the same appear to be abandoned after thirty (3 0) days and for the purpose of placing signs offering 1he Premises for sale or rent In an emergency, and as permitted by law, Landlord may enter the Pre:tnises without prior notice to Tenant.

TENANT'S HOURS OF OPERATION AND ACCESS. Tenant and alt patrons of the Tenant shall enter the Premises only through the main entrance to the Sports Complex, No separate acce,s to the Premises shall be provided by Landlord nor used by the Tenant or its patrons. Tenant's business hours shall be limited to tho then current hours of operation of the Sports Complex (subject to reasonable adjustment if the hours of operation of the Sports Complex shall be significantly curtailed), and Tenont shall not allow patrons of Tenant', business to enter the Sports Complex or the Premises outside of these hours of operation, Tenant's patrons shall have reasonable access to and use of the parking lot ba1hrooms ond other public areas of the Sports Complex.

3

I .I

'i I

... · .. :. ) . ., · .... ··-········-·-·· ... J .... :: .•. -::•.·,: .. ·'·"'•':• .. . •.~i:. I

COMPLIANCE WITH LAW, Tenant, at its sole eXJlense, shall comply with all present and future laws, ordinances, regulations and requiremenrn of any federal, state or local authority relating to Tenant's use of the Premises. Tenant shall not make or pennit any waste on the Premises, or any nuisance or use, which might interfere with the enjoyment of other tenanrn or persons in the general area of 1he Premises. Tenant shall not commit or permit any actor use of the Premises which may increase 1he fire hazard or the cost of fire or other insurance on the bulldlng in which the Premises is located, or cause the cancellation of such insurance, Tenant shall pay any additional insurance premiums directly attrlbutable to Tenant's use of the Premises. Tenant shall obtain, at its sole expense, any licenses or permits which may be required for Tenant's use of the Premises, Landlord acknowledges that Tenant ln!ends to use the Premises for tho operation of a personal training, speed, agility, strengthening and conditioning training and a performance training business,

ASSIGNMENT AND SUBLETTING, Tenant shall not assign, transfer or encumber this Lease, nor sublet all or any portion of the Premises, includiug office and floor space1 nor permit the occupation by others, without on each occasion obtaining the prior written consent of Landlord Consent of Landlord on any one occasion shall be deemed a waiver of the necessity for consent on any other occasion, Any attempt to assign or sublet without Landlord's consent shall be void and shall entitle Landlord, at its option, to terminate this Lease. Tenant may assign Lease to a parent, subsidiary, or other CO!Jlorate entity which is dii'ectly affiliated with (1hat is, under common control with) the Terumt, with 1ho Landlord's consent, which consent shall not be unreasonably withheld, provided that the use of the Promises shall be limited to those uses defined iJJ this Lease, In the event that the Londlord approves the asslgmnent or sublease and as a condition of such approval, Tenant shall pay a fee to tho Landlord of up to $1,000.00 for each sublease request to defray the costs incurred by Landlord in connection with the processing of an assignment or sublease. Said fee shall be paid following approval by the Landlord and prior to the occupancy of the Premises by the new tenant. Sublet tenants shall also provide to the Landlord an insurance certificate in accordance with Landlords requirements,

If, following the fifth (5"') year ofthls Lease, the Village of Libertyville C'the Village") enters into a contract to sell the Libertyville Sports Complex, the Village may, upon 365 days written notice to tenant, terminate this Lesso. The effective date of the termination of this Lease shall be the date which J., 365 days following the date of mai!Jng of the written notice required by this paragraph. The Tenant shall vacate tho Premises not later than the effective date of to1mlnation,

FIRE AND CASUAL TY. This Lease will terminate upon a total destruction of the Premises or building containing the Premises due to fire or other casualty and rent will be apportioned as of such date. ln the event the Premises or the building containing the Premises are damaged by fire or other casualty so as to render the Premises unsuitable for the use for which tho same are leased, rent will be abated until Landlord shall have restored the same to substantially their former condition. Provided, however, that if Landlord elects not to repaJr such damage, or if such repairs shall not have been completed within 90 days, either party may terminate this Lease and rent will be apportioned as of the date oftennination.

SIGNAGE: Tenant shall be allowed to place directional and interior signage within the Sporn Complex at Tenant's sole cost and expense and subject to Landlord's reasonable approval. Tenant may request signago ou 1he exlsting landlord monument signs which shall be in compliance with the provisions of the Village of Libertyville Zoning Code and shall be subject to such approvals as may be required by the Zoning Code and Municipal Code of the Village of Libertyville.

ADVERTISING. Tenant shall be responsible for its own advertising costs associated with. its occupancy of tho Premises, Landlord and Tenant will utilize their best efforrn to coordiilate inclusion in print advertising distributed by the Landlord, (seasonal brochure, website, etc.) at no addltional costs, as determined by the Landlord and in a manner which is consistent with other tenants within the Sports Complex, All other advertising, sponsorship and marketing requests shall be made to the Landlord and will be subject to mutually agreed upon terms and fees.

COMPETITION. Landlord agrees and understands that it shall not leaBe any portion of the Sports Complex to any third parties for the operation of rehabilitation services, sports medicine, sports performance

4

.. ,.·,.:.-,:.

.... ·------·--·: --· .. •. ::,:-:·. ,:.~::. ·1

training, yoga and pilates, other than those operations which may exist at the time of commencement of this lease and which are part of the general operation of the Sports Complex and Fitness Center,

JNSURANCE. Tenant shall, commencing with the first day or the tenn hereof, procure, keep, carry and maintain at its own cost and expense for the tenn created hereby, in good and responsible insurance companies acceptable to landlord, with the Landlord being named therein as an insure owner, Landlords and Tenants Comprehe1J1!ive Public Liability Insurance and Property Damage Insurance. Tenant shall also maintain a policy of Worker's Compensation Insurance, if necessary. All such policies of insurance shall Cl\fl'Y lhnits of liability of not less than $2,000,000 per occurrence, where applicable. Copies of the policies for the insurance above provided or certificates evidencing the same shall be delivered to and held by the Landlord. In the event Tenant shall not maintain such insurance, Landlord may, at Its option (and following notice to Tenant), obtain such insurance and pay any and all premiums and other incidental charges, wWch sums shall .be added as additional rent becoming due with the next monthly installment of rent to become due. Landlord will also provide the Tenant with proof of mutual insurance coverage,

LOSS OR DAMAGE, Unless caused by the negligence or willful misconduct of Landlord, Landlord will not be liable for any loss, damage or theft of any property of Tenant or others kept or stored in or about 1he Premises. Tenant acknowledges that it is Tenant's responsibility to insure it.s own property and improvements.

INDEMNIFICATION. (a) Tenant ,hall indemnify and hold Landlord harmless from any and all claims, loss, damages, liem, expenses, including reasonable attorney' .s fees, and liabilities of whatever nature, arlsing out of or relating to (i) any default by Tenant in the perfonnance or observance of any covenant, term or condition of this Lease, (ii) loss or damage to any property of Tenant or iajury or death to any person oocurr.ing on or about the Premises due to any cause other than Landlord's negligence or willful misconduct, and (ill) Tenant's use and occupancy of the Preml,es. (b) Landlord shall indemnify and hold Tenant hannless from any and all claimB, loss, dm:nages, liens, expenses, including reasonable attorney's fees, and liabilities of whatever nature, arising out of or relating to (l) any default by Landlord in the performance or observance of any covenant, term or condition of this Lease, and (Ii) loss or damage to any property of Landlord or injury or death to any person occurring on or about the Premlses as a result of Landlord's negligence or willful misconduct.

DEFAULT, Tenant shall be in default of this Lease upon the occurrence of any one of tho following events: (a) failure to pay any installment of rent or any other amount reg_uired herein which shall continue for ten (IO) days after 1he same is due; (b) failure to perform or observe any other covenant, term or condition oftWs Lease reasonably necessary to correct such default; (c) sixty (60) days of continuous abandonment or cessation of business operations at the Premlses by Tenant; ( d) any material misrepresentation or omission of or on behalf of Tenant made to Landlord .in connection with this Lease; ( e) the taldng of the leasehold created hereby on execution or by other process of law; (f) insolvency or failure of Tenant or any guarantor to generally pay its debts as they become duo; (g) assignment for 1he benefit of creditors oi; or appointment of a receiver or other officer for, all or any part of Teoant' s or any guarantor's property; or (h) acljudication of bankruptcy, or filing of a petition under any bankruptcy or debtor's relioflaw by or against Tenant or any guarantor.

REMEDIES OF LANDLORD. (a) Upon any default by Tenant, Landlord may, at its option, terminate this Lease and/or commence eviction proceedings in accordance with the laws of lllinois upon any such default, Landlord shall also have the right to enter upon the Premises or any part thereof, without demand or notice, and repossess the same and expel Tenant and any other occupants and their effects, either with or without terminating tWs Lease. Any entry may be wi1h or without process of law, by force if necessary, or otherwise according to law. No entry shall subject Landlord to any liability for trespass or damages. Upon any entry or termination, Landlord agrees to use reasonable efforts to relet the Premises on Tenant's behalf or otherwise, for such tenn and rent as Landlord may determine. No act or failure to act by Landlord shall waive any remedies wWcb Landlord may have for arrears of rent or breach of covenant or release Tenant ftom any liability whatsoever, (b) Upon any termination or entry as above, Tenant shall indemnify Landlord against all loss of rents (subject to reduction resulting from rental received as a result ofreletting) and other amounts wWch Landlord may incur over the remainder of the term in addition to paying all overdue rent and other payments. Tenant shall also pay to Landlord all costs and expenses incurred by Landlord by reason of Tenant's default inclu~ing, without limitation, attorney's fees, costs of regaining possession and reletting the Premlses, storage fees and repairing and cleaning costs.

5

'!

I

. '

NO WAIVER, The failure of Landlord or Tenant to require strict perf01mance by the other of any covenant, tenn or condition of Ibis Lease ls not a waiver for the future of any breach of the same or any other covenant, term or condition herein. Landlord's acceptance of rent is not a waiver of any breach by Tenant,

REMEDIES CUMULATIVE. To the extent permitted by law, the rights and remedies of Landlord and Tenant herein are cumulative, and the exercise of any one of them will not be deemed 1o be in exclusion of any other. The rights and remedies herein are in addition to any other rights and remedies available to Landlord and Tenant at Jaw or equity.

RIGHT TO CURE OTIIER'S DEFAULT. If either Landlord or Tenant foils to perform any covenant, term or condition of tbls Lease, the other party may, after giving reasonab]e notice, perfonn such covenant, tenn or condition and expend whatever sums may be necessary. All sums expended shall be repaid on demand. This performance shall not waive any rights or remedies, which either party may have against the other for such default.

SUBORDINATION OF LEASE, This Lease is subject and subordinate to all present and future mortgages, trust deeds and other security instruments that may be placed on the building m which the Premises are located; provided that for so long as Tenant is not in default of this Lease, no foreclosure or similar proceeding will terminate this Lease or impair any of Tenant's rights, and Landlord agrees to obtain from any such mortgagee or other holders of security Interests such attornments and subordination agreements as Tenant may reasonably request. In the event of any such proceeding, Tenant shall attom to the new owner and accept such successor as the new Landlord under this Lease, Although no further act by Tenant is necessary to accomplish the above, Tenant agrees to sign any other instroraents evidencing this subordination and attormnent as Landlord may reasonably request.

UNAVOIDABLE DELAYS, Neither party will be liable for any delay or failure in the performance of any of its obligations herein when due to labor disputes, Inability to obtain materials or services, wars, govermnental laws or restrictions, weather, acts of God, or any other cause beyond the reasonable control of such party. Provided, however, that this section shall not excuse Tenant from the prompt payment of rent or any other amount due herein, unless the Tenant is thereby prevented from occupying the Premises,

SURRENDER AND HOLDING OVER. No surrender of the Premises or this Lease shall be effective unless accepted In writing by Landlord. At the expiration or sooner termination of this Lease, Tenant will remove its effects and peaceably deliver possession of the Premises to Landlord in as good repair and condition as they were at the commencement of this Lease, ordinary wear and tear excepted, Any property left on the Premises after Tenant vacates or abandons the Premises shall be deemed abandoned and Landlord may remove) store and/or dispose of the same as it sees fit, subject to applicable law, If Tenant holds over beyond the expiration or termination of this Lease and rent is accepted by Landlord, a month-to-month tenancy only shall be created which will otherwise by governed by the terms and conditions of this Lease, Nothing in this section shall be construed as consent to any holding over by Tenant,

NOTICES. All notices and communications under this Lease shall be in writiog and shall be deemed to be propedy given when delivered personally or sent by certified mail, return receipt requested, to Landlord at 118 W. Cook Avenue, LibertyvJlle, Illinois 60048, or to Tenant at 900 Rand Road, Suite 300, Des Plaines, lliinois 60016 or to such other addl'ess as either party may specify in writing to the other,

ENTIRE AGREEMENT, The parties acknowledge that they have read and understand the terms of Ibis Lease, This Lease contains the entire agreement and understanding between the parties regarding the Premises and is subject to no agreementsJ conditions or representationa that are not expressly set forth herein. This Lease may only be amended in writing and signed by both Landlord and Tenant,

INVALID PROVISION, If any provision of this Lease shall be invalid or unenforceable, the remaining provisions shall remain in full force and effect

CAPTIONS. The captions in this Lease are inserted only for convenience and in no way construe or interpret the provisions hereof or affect their scope or intent,

6

'.' ·-~ •• " ••• ·••,•' . :·. '"i

PARTIES BOUND. This Lease shall be binding upon and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors and assigns. Provided, however, that if Landlord sells the building in which the Premises is located, Landlord shall be released from all liabillties under this Lease, The purchaser, as successor Landlord, shall be deemed to have assumed all of the obligations and liabilities of Laodlord under this Lease.

1 ......

IN WITNESS WHEREOF, this Lease is executed under seal on this_/_"day of August, 2015.

~~ts~,~ Sally Kowal,feilfoge Clerk

By: ,Manager

STATE OF r t-L,. • COUNTY OF c;;;:.:QL

SEAL

In _____ _, on the r;· day of ~~ f- ..., 20\5 before me, a Notary Public in and for the above state and county, personally appear~ :,;,tk' ¼I/ , known to me or proved to be the person named in and who executed the foregoing instrument, and being frrst duly sworn, such person acknowledged that he execu d said lnstru t for the purposes therein contained as his free and voluntary act and deed.

7

- - - -

OFFIOIAI. HAL KELLY K JOHNSO!j

llllllry Public • Stale of lllfnoll My Comml11lon E)(/11111 Mute, 2017

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EXHIBIT B

AMENDMENT TO LEASE DATED AUGUST 11, 2015 BY AND BETWEEN LARRY LENTZ

AND VILLAGE OF LIBERTYVILLE (LANDLORD)

WHEREAS, the Village of Libertyville (the "Landlord") and Larry Lentz (the "Tenant") entered into a lease agreement dated August 11, 2015 (the "Lease") for a portion of the Village ofLibe1iyville Spmts Complex, described in such Lease as: l) an area consisting of 5,862 square fee which is located in the Northwest section of the second floor of the Spo1ts Complex Indoor Sports Center; and 2) an area of approximately 2,836 square feet which is located on tl1e second floor mezzanine along the south end of the building (the "Premises") , which Premises are depicted in Exhibit A of the Lease; and

WHEREAS, the Term of the Lease is scheduled to expire on August 16, 2020; and

WHEREAS, the Tenant has requested that the Premises, as described in the Lease, be reduced to exclude the 2,836 square foot mezzanine area referenced above ( the "Mezzanine Area") and that the rent for the remaining 5,862 square feet located in n01thwest section of the Sports Complex Indoor Sports Center (the "Primary Area") be reduced to a monthly rental fee of $2,809.00; and

WHEREAS, the Landlord. has ag,·eed to the reduction of the Premises and the modification to the Rent, as described herein, provided that the Term of the Lease shall be modified to provide that the Lease Te1m shall expire on November 30, 2018,

NOW THEREFORE, in consideration of the mutual promises set f01th herein, the Landlord and the Tenant agree that the Lease shall be amended as follows:

I. The foregoing recitals are hereby incorporated as though fully set forth herein,

2. TERM: The Lease Term shall expire on November 30, 2018, The option to renew the lease is deleted. The Term of the Lease may only be extended beyond November 30, 2018, pursuant to further written amendment to the Lease executed by Landlord and Tenant.

3. LEASE OF PREMISES: Effective June I, 2018, Premises described in the Lease shall be reduced to only include the 5,862-foot Primary Area referenced herein and shall not include the Mezzanine Area.

4. RENT: Provided that: 1) All Rent due through May 31, 2018 has been paid in full, and 2) The first installment of the 2017 real estate taxes for the Premises (PIN #11-07-100-029-8006) has been paid in full, then effective June I, 2018, Rent fot• the reduced Premises, as described in Section 2, above, shall be $2,809.00 per month, payable in advance on the first day of each month dudng the Lease Term.

5. SECURITY DEPOSIT. The existing Security Deposit of $5,000 shall be increase by $618 for a total Security Deposit of$5,618.

6. In all other respects, the Lease shall remain in full force and effect.

7. IN WITNESS WHEREOF, the parties have executed this amendment to the Lease this __ day of ___ , 2018.


BY: ___ ~-=------,--,--Teny L. Weppler, Village President

ATTEST:


LARRY LENTZ

EXHIBITC

AMENDMENT TO AMENDMENT DATED JUNE 26, 2018 BY AND BETWEEN LARRY LENTZ

AND VILLAGE OF LIBERTYVILLE (LANDLORD)

WHEREAS, the Village of Libertyville (the "Landlord") and Larry Lentz (the "Tenant") entered into a lease agreement dated August 11, 2015 (the "Lease") for a portion of the Village of Libertyville Sports Complex, described in such Lease as: 1) an area consisting of 5,862 square fee which is located in the Northwest section of the second floor of the Sports Complex Indoor Sports Center; and 2) an area of approximately 2,836 square feet which is located on the second floor mezzanine along the south end of the building (the "Premises") , which Premises are depicted in Exhibit A of the Lease; and

WHEREAS, the Term of the Lease was scheduled to expire on August 16, 2020; and

WHEREAS, Ordinance #18-0-34 was approved on June 26, 2018 amending the original lease with the following provisions: deletion of the option to renew the lease, reduction of the size of rental space, an updated monthly rental fee of $2,809.00, and an expiration date of November 30, 2018 with the option to extend the lease beyond November 30, 2018, pursuant to further written amendment to the Lease executed by Landlord and Tenant.

WHEREAS, the tenant desires to renew the agreement under the amended conditions for a period of one year.

NOW THEREFORE, in consideration of the mutual promises set forth herein, the Landlord and the Tenant agree that the Lease shall be amended as follows:

I. The foregoing recitals are hereby incorporated as though fully set forth herein.

2. TERM: The Lease Term shall expire on November 30, 2019. The Term of the Lease may only be extended beyond November 30, 2019, pursuant to further written amendment to the Lease executed by Landlord and Tenant.

3. In all other respects, the Lease shall remain in full force and effect.

4. IN WJTNESS WHEREOF, the parties have executed this amendment to the Lease this __ day of __ ~2018.


BY: _________ _ Terry L. Weppler, Village President

ATTEST:


LARRY LENTZ

Kelly Amidei

From: Sent: To: Cc:

Douglas Rallo <[email protected]> Thursday, November 8, 2018 10:33 AM Kelly Amidei; Connie Kowal Larry Lentz

Dear Mr. Kowal and Ms. Amidei,

As attorney for Larry Lentz, I am writing to request that the "Amendment to Lease, dated August 11, 2015, by and between Larry Lentz and Village of Libertyville (Landlord)", be extended from November 30, 2018 to November 30, 2019, on the same terms and conditions as stated therein.

Please acknowledge and reply to this request at your first opportunity.

Thank you.

Sincerely,

Douglas Rallo

Law Offices of Douglas Rallo, P. C. 215 E. Park Avenue, Suite B Libertyville, IL 60048 (84 7) 816-8780 Phone (847) 816-9001 Fax

· Personal Injury and Workers Compensation

1

Agenda Item No. ll_

Libertyville VILLAGE BOARD AGENDA SUPPLEMENT spirit of independence

Meeting Date:

Agenda Item:


Staff Contact:

November 27, 2018

Consideration of an Ordinance to Waive Competitive Bidding and Approve a 5-Year Maintenance and Equipment Agreement with Axon Enterprise, Inc. in the Amount of $25,600

Approve Ordinance

Clint Herdegen, Police Chief

Background: The Police Department annually budgets for costs related to Taser cartridges and maintenance. The FY 18/19 budget allocates $7,750 for this expense; with minor increases expected on a yearly basis.

In recent discussions with Axon (the parent company of Taser) an option to enter into a 5-year agreement that would lock in pricing was presented to staff. The annual cost for the agreement is $5,120, for a total to $25,600 over the course of the 5-year agreement. The Village will be billed on an annual basis for the above amount, which will be included in the Police Department budget. The agreement includes maintenance and unlimited supplies of training and duty cartridges. Based on the current fiscal budget, the Village can anticipate a savings of at least $13,150 over the course of the 5-year agreement.

Sufficient funds for Taser cartridges and maintenance are allocated in the FY 18/19 Police Department Budget. Axon Enterprise, Inc. is the sole distributor of the Taser product. As such, staff is recommending approval of the attached Ordinance to waive the competitive bidding process to enter into a 5-year agreement with Axon Enterprise, Inc. in the amount of $25,600 and to authorize the execution of the purchase by the Village Administrator.

A super-majority vote is required to waive competitive bidding and therefore, five positive votes are required for approval.


ORDINANCE NO. 18-0-

AN ORDINANCE WAIVING COMPETITIVE BIDDING AND APPROVING A 5-YEAR MAINTENANCE AND EQUIPMENT AGREEMENT WITH AXON ENTERPRISE, INC. IN

THE AMOUNT OF $25,600





Lake County, Illinois this 28th day ofNovember, 2018.

1

ORDINANCE NO. 18-O-

AN ORDINANCE WAIVING COMPETITIVE BIDDING AND APPROVING A 5-YEAR MAINTENANCE AND EQUIPMENT AGREEMENT WITH AXON ENTERPRISE, INC. IN

THE AMOUNT OF $25,600

WHEREAS, the Village ofLibertyville's Police Department provides its personnel

Taser defensive weapons, and budgets annually for maintenance and supplies related to these

devices, including $7,500 in the current fiscal year budget; and

WHEREAS, Village staff was presented a 5-year proposal to include all maintenance

costs and supplies by Axon Enterprise, LLC (the parent company ofTaser) in the amount of

$5,120 per year for a total of$25,600; and

WHEREAS, by entering into this agreement, the Village anticipates a cost savings of

at least $13,150 over the life of the agreement;

WHEREAS, Axon Enterprise, Inc. is the sole distributor of the Taser product.

WHEREAS, in order to enter into the maintenance and equipment agreement, the

President and Board of Trustees have determined that it is appropriate to waive competitive

bidding; and

WHEREAS, the President and Board of Trustees has determined that it will serve and be

in the best interest of the Village to purchase the Taser equipment and maintenance from

Axon Enterprise, Inc.; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND

BOARD OF TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, LAKE COUNTY,

ILLINOIS, as follows:

SECTION 1. RECITALS. The facts and statements contained in the preamble to this

Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance.

2

SECTION 2. WANER OF COMPETITIVE BIDDING. The advertising and bidding

requirements for the purchase and maintenance of the Taser equipment are hereby waived.

SECTION 3. APPROVAL OF PURCHASE. The Purchase ofTaser equipment and

maintenance by the Village from Axon Enterprise, Inc. is hereby approved in an amount not

to-exceed $25,600, in substantially the form attached to this Ordinance as Exhibit A.

SECTION 4. EXECUTION OF PURCHASE. The Village Administrator and the

Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village,

the Purchase upon receipt by the Village Clerk of at least one original copy of the Purchase

Agreement executed by Axon Enterprise, Inc.; provided, however, that if the executed copy of

the Purchase Agreement is not received by the Village Clerk within 60 days after the effective

date of this Ordinance, then this authority to execute and attest will, at the option of the

President and Board of Trustees, be null and void.

SECTION 5. SEVERABILITY. If any provision of this Ordinance or part thereof is

held invalid by a court of competent jurisdiction, the remaining provisions of this Ordinance are

to remain in full force and effect, and are to be interpreted, applied, and enforced so as to

achieve, as near as may be, the purpose and intent of this Ordinance to the greatest extent

permitted by applicable law.

SECTION 6. EFFECTIVE DATE. This Ordinance shall be in full force and effect from

and after its passage, approval, and publication in pamphlet form in the manner provided by

law.

3

PASSED this 27th day ofNovernber, 2018.

AYES:

NAYS:

ABSENT:


ATTEST:



4

EXIITBIT A

Agreement from Axon Enterprise, Inc.

5

SHIP TO Ed Roncone

Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737

Libertyville Police Dept. - IL 200 E. COOK ST. Libertyville, IL 60048 us

Year1

22150 15 FT SMART CARTRIDGE, X2

22151 25 FT SMART CARTRIDGE, X2

Year2

88136 UCP SMART -YEAR 2 PAYMENT

Year3

88137 UCP SMART -YEAR 3 PAYMENT

BILL TO Libertyville Police Dept. - IL 118 W Cook Ave. Libertyville, IL 60048 us

120

120

40

40

Q-180050-43412.684KV 1

0.00

0.00

128.00

128.00

Q-180050-43412.684KV

Issued 11/08/2018

Account Number· 110891

Start Date: 11/30/2018 Payment Terms: Net 30

Delivery Method: Fedex - Ground

SALES REPRESENTATIVE Kallin Vall

Phone: 480-463-2181 Email: [email protected]

Fax: 480-360-7866

PRIMARY CONTACT Ed Roncone

Phone: (847) 362-8310 Email: [email protected]

0.00

0.00

Subtotal

Estimated Shipping

Estimated Tax

Total

128.00

Subtotal

Estimated Tax Total

128.00

Subtotal

Estimated Tax

Total

0.00

0.00

5,120.00

0,00

0.00

5,120.00

5,120.00

5,120.00

0.00

5,120.00

5,120.00

5,120.00

0.00

5, 120,00

Year4

88138

Years

88139

UCP SMART-YEAR 4 PAYMENT

UCP SMART-YEAR 5 PAYMENT

Q-180050-43412.684KV 2

40 128,00

40 128,00

128,00

Subtotal

Estimated Tax

Total

128,00

Subtotal

Estimated Tax

Total

5,120.00

5,120.00

0.00

5,120.00

5, 120,00

5, 120,00

0.00

5,120.00

Year1

Year2

Year3

Year4

Year5

Summary of Payments

Q-180050-43412.684KV 3

5,120.00

5,120.00

5,120.00

5,120.00

5,120.00

Axon's Sales Terms and Conditions

This Quote Is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms•and-cond!tions}, as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions, By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entlty (Including but not limited to the company, munlclpality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that en lily. If you do not have this authority, please do not sign this Quote.

Signature:

Name (Print):

PO# (Orwr'ite N/A):

Date:

Title:

Please sign and email to Kallin Vall at [email protected] or fax to 480-360-7866

Thank you for being a valued Axon customer. For your convenience on your next order, please check out our onllne store buy.axon.com

Quote: Q-180050-43412.684KV

'Protect Life'©and TASER®are registered trademarks or Axon Enterprise, Inc, registered in the U.S.© 2013 Axon Enterprise, Inc. All rights reserved.

Q-180050-43412.684KV 4

Agenda Item No.__lL

' J VILLAGE BOARD AGENDA SUPPLEMENT

~ .. · Libertyville

spirit ofindependence

Meeting Date: November 27, 2018

Agenda Item: Consideration of an Ordinance to Waive Competitive Bidding and Approve the Purchase of Vehicle Exhaust Removal System Equipment in the Amount of $56,648.44 from Midwest Air Pro, Inc.

Staff Recommendation: Approve Ordinance

Staff Contact: Richard M. Carani, Fire Chief

Background: In 2006, the Libertyville Fire Department applied for a FEMA Firefighter Assistance Grant to install vehicle exhaust systems in all three fire stations. This grant was awarded and bids were solicited to install vehicle exhaust systems in each station. Midwest Air Pro, Incorporated who distributes the Niederman exhaust system was awarded the project in 2006. Since the installation in 2006, the systems have been virtually maintenance free until this year when the motor and overload protection malfunctioned at Station 1. Because of the age of the system and the need to replace some of the system equipment, the Fire Department applied for a 2017 FEMA Firefighter Assistance Grant in the amount of $58,582.00 to service and provide updates to the existing exhaust systems. The Fire Department was awarded the grant and has determined what equipment is in need of replacement and service.

Midwest Air Pro, Inc. is the sole distributor in the area for Niederman exhaust systems. As such, staff is recommending waiving the competitive bidding process in order to purchase equipment to update the system and perform the necessary repairs. The attached list includes the equipment needed to update the existing systems as well as the necessary service and repairs for the motor at Station 1. The equipment list totals $56,648.44. The FEMA grant has a 10% cost share which the Village is responsible for. This amount is $5,858.20. Sufficient funds are available in the Capital Account #01-0601-6-790000.

Staff recommends approval of the attached Ordinance to waive the competitive bidding process for new exhaust removal system equipment from Midwest Air Pro, Inc. in the amount of $56,648.44 and to authorize the execution of the purchase by the Village Administrator.

A super-majority vote is required to waive competitive bidding and therefore, five positive votes are required for approval.


ORDINANCE NO. 18-0-

AN ORDINANCE WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF VEHICLE EXHAUST REMOVAL SYSTEM EQUIPMENT IN THE

AMOUNT OF $56,648 FROM MIDWEST AIR PRO, INC.



Lake County, Illinois this_ day ofNovember, 2018.


Lake County, Illinois this_ day of November, 2018.

1

ORDINANCE NO. 18-0-__

AN ORDINANCE WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF VEHICLE EXHAUST REMOVAL SYSTEM EQUIPMENT IN THE

AMOUNT OF $56,648.44 FROM MIDWEST AIR PRO, INC.

WHEREAS, the Libertyville Fire Department responds to 911 emergencies from its three

stations; and

WHEREAS, vehicle exhaust generated at vehicle start up is required to be evacuated from

the Fire Station; and

WHEREAS, the existing vehicle exhaust removal systems are in need of service and

repair; and

WHEREAS, the fire department has been awarded a FEMA Firefighter Assistance Grant

in the amount of $58,582 to update the existing vehicle exhaust removal systems; and

WHEREAS, the Fire Department has sufficient funding to cover the ten percent cost share

required by the grant; and

WHEREAS, Midwest Air Pro, Inc. is the sole distributor in the area for Niederman exhaust

systems; and

WHEREAS, in order to purchase the equipment, the President and Board of Trustees

have determined that it is appropriate to waive competitive bidding; and

WHEREAS, the President and Board of Trustees has determined that it will serve and be

in the best interest of the Village to purchase the exhaust system equipment from Midwest

2

Air Pro, Inc. in order to perform the necessary repairs and upgrades; NOW, THEREFORE, BE

IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE

OF LIBERTYVILLE, LAKE COUNTY, ILLINOIS, as follows:

SECTION 1. RECITALS. The facts and statements contained in the preamble to this

Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance.

SECTION 2. WAIVER OF COMPETITIVE BIDDING. The advertising and bidding

requirements for the purchase of the exhaust removal equipment are hereby waived.

SECTION 3. APPROVAL OF PURCHASE. The Purchase of exhaust removal

equipment by the Village from Midwest Air Pro, Inc. is hereby approved in an amount not-to

exceed $56,648.44, in substantially the form attached to this Ordinance as Exhibit A.

SECTION 4. EXECUTION OF PURCHASE. The Village Administrator and the

Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village,

the Purchase upon receipt by the Village Clerk of at least one original copy of the Purchase

Agreement executed by Midwest Air Pro, Inc.; provided, however, that if the executed copy of

the Purchase Agreement is not received by the Village Clerk within 60 days after the effective

date of this Ordinance, then this authority to execute and attest will, at the option of the

President and Board of Trustees, be null and void.

SECTION 5. SEVERABILITY. If any provision of this Ordinance or part thereof is

held invalid by a court of competent jurisdiction, the remaining provisions of this Ordinance are

to remain in full force and effect, and are to be interpreted, applied, and enforced so as to

achieve, as near as may be, the purpose and intent of this Ordinance to the greatest extent

3

permitted by applicable law.

SECTION 6. EFFECTIVE DATE. This Ordinance shall be in full force and effect from

and after its passage, approval, and publication in pamphlet form in the manner provided by

law.

PASSED this _day of November, 2018.

AYES:

NAYS:

ABSENT:

APPROVED this __ day ofNovember, 2018.

ATTEST:


4


EXHIBIT A

Quote from Midwest Air Pro, Inc.

5

r, MIDWEST AIR PRO, INC.

'---' Date:

To;

From:

RE:

November 12, 2018

Chief Carani / LibertyvilJe Fi Te Department

Mike Viola / Midwest Air Pro, Inc,

Nederman Vehicle Exhaust Extraction System

Phone 773-622-4566

Fax 773-637-2216

2054- N New England

Chicago, Illinois 60707

Midwest Air Pm, Inc. will pmvide the following Nedcrman vehicle exhaust extraction system parts:

Qty. Part Description List 20% off Total

3 20374028 Rall Suction Trolley ($4,028.00) $3,222.40 $9,667.20 8 20373330 6 x 13 Vertical Hose ($1,860.00) $1,488.00 $11,904.00 6 20374031 Disconnection Box ($860.00) $688.00 $4,128.00 6 20344025 Trolley Wheel Set ($374.00) $299.20 $1,795.20 6 20373370 Electro Magnet ($1,281.00) $1,024.80 $6,148.80 2 20374027 Balancer Cassette ($494.00) $395.20 $1,580.80 4 20372157 MR Transformer ($550.00) $440.00 $1,760.00 6 20802264 HB Nozzle ($1,216.00) $972.80 $3,891.20 6 20371194 Nozzle Head ($351.00) $280.80 $1,684.80 6 20371195 Nozzle Hose ($352.00) $281.60 $1,689.60 6 86900127 Nozzle Hose 570r ($445.00) $356.00 $2,136.00 2 20373836 Trolley Stop ($395.00) $316.00 $632.00 2 20373814 End Stop ($148.00) $118.40 $236.80 2 20371698 Shock Absorber ($889.00) $711.20 $1,422.40 10 20372003 Anchor Plate ($164.00) $131.20 $1,3(2.00 10 NJ000103 Transmitters ($500.00) $400.00 $4,000.00 3 NJ000103A Receivers ($575.00) $460.00 $1,380.00 Electrician service call of 8/14/18 re-wired overload $331.25 Electrician service call of 10/2/18 found bad overload $189.00 Electrician service call of 10/12/18 replaced transformer $236.25 Transformer $41.80 Contactor $177.10 Overload $195.04 Overnight freight $109.20

Total Cost $56,648.44

' Agenda Item No. 13 ---Ir~; VILLAGE BOARD AGENDA SUPPLEMENT


Meeting Date:

Agenda Item:


Staff Contact:

November 27, 2018

Consideration of a Resolution for Change Order No. 2 for the Downtown Metra Station Renovation Project

Approve Resolution


Background: On July 24, 2018, the Village Board awarded a contract for the Downtown Metra Station Renovation project to the lowest responsive bidder, Efraim Carlson & Son in the base bid amount of $1,286,800 with the passage of Resolution 18-R-155. Funding for the project has been provided in the Commuter Parking Fund in Account# 14-0000-6-791.

An initial Change Order was previously approved that resulted in a net increase in the contract amount of $2,486.30. The current adjusted contract amount is $1,289,286.30. A second Change Order is now being proposed for the following work items:

• An additional $1,540.00 to hand dig the north pier foundations due to a conflicting communications conduit;

• $9,520.00 credit for using stain instead of epoxy coating for the flooring; and • An additional $990.00 for installing a 2-inch PVC communication line and connection to

the Metra LED sign.

Staff and the project architect/construction manager RM Swanson Architects have reviewed the attached supporting documentation and recommend a second change order to the contract that results in a deduction in the amount of $6,990.00. The adjusted contract price will be $1,282,296.30.

Staff recommends the adoption of the attached resolution for approval of Change Order No. 2 to the contract with Efraim Carlson & Son for the Downtown Metra Station Renovation project.

RESOLUTION 18-R- ---

A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE CONTRACT

BETWEEN THE VILLAGE OF LIBERTYVILLE AND EFRAIM CARLSON & SON FOR THE DOWNTOWN METRA STATION RENOVATION

PROJECT

WHEREAS, the Village of Libertyville entered into a certain contract with Efraim

Carlson & Son for the Downtown Metra Station Renovation project which was approved by the

President and Village Board of Trustees on July 24, 2018 with the passage of Resolution 18-R-

155, and

WHEREAS, the Village has realized credits for the modification of some work items

and the need to perform additional work based upon a change in the coating for the interior

flooring and conflicts with existing communication lines; and

WHEREAS, a net credit to the current contract amount will result from the proposed

changes in the work; and

WHEREAS, the Board of Trustees of the Village of Libertyville has determined that the

circumstances said to necessitate the foregoing changes are germane to the original contract

signed and the change order is in the best interest of the Village of Libertyville and authorized by

law;


TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, COUNTY OF LAKE AND

STATE OF ILLINOIS, AS FOLLOWS:

Section I. The foregoing recitals are hereby incorporated hereby as if fully set forth


Section 2. Change Order 2 is attached as Exhibit A for a net deduct of $6,990.00 is

attached hereto and by this reference incorporated herein and made a part hereof, shall be and it

hereby is approved.

Section 3. The resolution shall constitute the written determination required by

Section 33E-9 of the Criminal Code of 1961 and shall be in full force and effect from and after

its adoption.

Section 4: This Resolution shall take effect immediately upon its passage and approval

as provided by law.

PASSED this

AYES:

NAYS:

ABSENT:

day of , 2018 -------- ---

APPROVED this: day of , 2018 -------- ---


ATTEST:


Order No.

Date:

Contract Date:

Name of Project:

Owner:

Contractor:

2

11/27/18

07/24/18

EXHIBIT A

Change Order No. 2

Downtown Metra Station Renovation Project


Efraim Carlson & Son

Justification: Additional cost to excavate around communications conduit and a credit for a change in the interior floor coating.

Change of Contract Price

Original Contract Price:

Current Contract Price adjusted by Previous Change Orders:

The Contract Price due to this Change Order will be decreased by:

The New Contract Price including this Change Order will be:

Approval Required:

$1,286,800.00

$1,289,286.30

$ 6,990.00

$1,282,296.30

To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT:

Requested By: Village of Libertyville Staff

Approve By: Village of Libertyville Board of Trustees

®

AIA Document G701™ 2017

Change Order

PROJECT: (Name a11d address) Libertyville Metra Commuter Station 200 Lake St, Libertyville, IL

CONTRACT INFORMATION: Contract For: General Construction Date: 7/25/18

CHANGE ORDER INFORMATION: Change Order Number: 002 Date: 11/6/18

OWNER: (Name a11d address) Village ofLibertyville

ARCHITECT: (Name a11d address) R.M. Swanson Archilecls PC

CONTRACTOR: (Name a11d address) Efraim Carlson & Son

200 Cook St, Libertyville, IL 1930 Amberley Court, Lake Forest, IL 14052 Peh·onella Ln, Libertyville, IL

THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustmems attributable lo exec11led Cons11·1iction Change Directives.)

Efraim Carlson & Sons Change Order Request #6: Hand dig north piers. Extra cost $1,540.00(Exhlbit "2-A") Efraim Carlson & Sons Change Order Request #11: Schonoz Stain in Lieu of epoxy Credit ($9,520.00)(Exhibit "2-B") Efraim Carlson & Sons Change Order Request #12: Reconciliation of COR # 7,8 & 9 Extra cost $990.00 (Exlribit "2-C")

The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be

The Contract Time will be increased by 0-Days TI1e new date of Substantial Completion will be April 15, 2019

$ $ $ $ $

1,286,800.00 2,486.30

t,289,286.30 (6,990.00)

1,282,296.30

NOTE: Tbis Change Order does not include adjustments to the Contract Swn or Guaranteed Maximwn Price, or tl1e Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both tlre Owner and Contractor, in which case a Change Order is executed to supersede the Constrnction Change Directive.

NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.

R.M. Swanson Architects PC Efraim Carlson & Sons Village of Libertyville ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name)

SIGNATURE SIGNATURE SIGNATURE

PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE

Rick Swanson architect DATE DATE DATE

AIA Doournent G701111 - 2017. Copyright© 19791 1987, 2000 , 2001 and 2011 by The 1\rnorican Institute of Architects, All J;"ig:hl:!i Xe!iar:ved. tlARNING: This AIA" Document is protecte<I by tl,S. Copyright Law and Intei:national 'L'reatie,s, Una.utho:dzed reproduct.ion or ili.!ltr.ibution of l this A:JA~ Doou111ent, o:,;: any portion of it, may :,;:esult in seve:,;:e civil and cu:iminal penalties, and will be prosecuted to the mudmurn extent po,rnibla under the law. 'This dtaft wa.~ produced by AIA :mftware nt 15:12!20 on 10/26/2018 under Order No. 4506265039 which expires on 10/23/2019, and is not for resale, User Notes: (JB9MA2f)

_(ctJJ.~:D -· [ Efrai~1 (adso!] &sq;n)

GENF.llAL COUT/lACTOllS • CONSTllUCTIOfl Ml\fU\GEl,lHff H.,111/.lls/,,,,t 1/Jl/J

TO: Rick Swanson

R.M. Swanson Architects

1930 Amberley Court

Lake Forest, IL 60045

Change Order Request No. 6

EXHIBIT "2-A"

RE: Metra Libertyville Commuter Station

Commuter Depot Renovation

200 Lake Street

Libertyville, IL

Date: October 25, 2018

We hereby agree to make the change(s) specified below:

Item# Description Amount

When excavating for the North piers existing conduit was discovered that runs directly

through the piers. A differn't bucket was brought out and some additional labor was $ 1,400.00 Incurred. ECS is to sleeve the conduits and pour them in the piers.

Time Delay: 0

ACCEPTED. The above prices and specifications are satisfactory and hereby accepted. All work to be performed under same terms and conditions as specified In original contract.

Subtotal $ 1,400.00

Overhead & Profit 10% $ 140.00

Total Change Order Request $ 1,540;00

Date: --------~----- ---Paul Kendzior

Date: -------------- ---Rici< Swanson

14052 Petronella Drive• Suite 105 LlbertyvlUe, IL 60048 847.573.1888

Fax 847.573.0188 www.efraimcarlson.com

11013 122"' Street - Pleasant Prairie, WI 53158 262-857-7414 262-857-2927 fax

To: Efraim Carlson Attention: Dave Hillstrom

Fax: Phone: 847.573.1888

Email: [email protected] Date: 10/24/18

From: Kevin Garrison Number of Pages: 1

Bid# Job# 218062 phase#: 420

DKC change order request# 3 GC reference# 1

RE: RESPONSE TO PLAN CHANGES:

Below, please find our quote for the Changes requested on the above project.

We have been directed to provide a proposal to excavate the column foundations around the existing

conduit, which will require a smaller bucket on the excavator and additional hand labor.

Excavator & Operator-3 Hours x $220.00 = $660.00

Laborer- 3 Hours x $100,00 = $300.00

Dump Truck & Teamster- 3 Hours x $145.00 = $440.00

Since the work is not in our scope of work, we will only proceed with such work upon issuance of an

agreed Subcontract Change Order or clear written directive from you that the work Is extra, that we are

fully entitled to an equitable subcontract adjustment, and that we are to proceed immediately with the

added work.

Please issue a change order in the amount of $1,400.00

y ...J jt/t__ 10/25/18

Thank You,

Kevin Garrison

/✓~-:_,

. tCCJ~ [ Efrain1 Carrison d'Lsi'lii) GENf:Hi\L com1rnCTORS • COtlSTf!HCTION filJ\fHIGr:l,lftlT

1·.,1,1/oli,lh·,I lr•!O

TO: Rick Swanson

R.M. Swanson Architects

1930 Amberley Court

Lake Forest, IL 60045

Change Order Request No. 11

EXHIBIT "2-B"



200 Lake Street

Libertyville, IL

Date: November 1, 2018

We hereby agree to make the change(s) specified below:

Item# Description Amount

Delete epoxy flooring entirely $(19,120.00)

ECS will furnish logo to Chicago Surface Cut Inc for installation $ 300,00

F&I Schonoz Moisture Mitigation System & Stain as quoted per the attached inlcuding logo $ 9,300.00 installation

Time Delay: TBD schedule not received from new vendor

ACCEPTED. The above prices and specifications are satisfactory and hereby accepted. All worl< to be performed under same terms and conditions as specified in original contract.

Subtotal $ (9,520.00)

Overhead & Profit 10%

Total Change Order Request $ (9,520.00)

Date: -------------- ----Paul Kendzior

Date: -------------- ----Rick Swanson

J?aJ~l'~il(/-!"'st.,_~._n=:----------

14052 Petronella Drive• Suite 105 Libertyville, IL 60048 847.573.1888

Fax 847.573.0188 www.efralmcarlson.com

CHICAGO SURFACE CUT INC FLAT NOT LEVEL

BILL TO: Efraim Carlson & Son.Inc

14052 Petronella Drive Suite 105 Libertyville, IL 60048 847-573-1888

Job: Metra Station

Address: 200 lake St, Libertvllle,IL 60048

DESCRIPTION

!l\pply Schonox Moisture Mitigation System & Stain

DATE: 10/21/2018

INVOICE#: qoute

CUSTOMER ID: Metra Station

1-.pref:EY diamond grindiniJishotblasting -·----------------

3- use Schonox SHP primer

4- pour Schonox DSP at 3/8" thick ·---------5- apply stain when mixing the Schonox DSP. Install

AMOUNT

$5,850.00

.logo provided bjl GC -----····•·····--···•--···---·------ ···-••-···-·--------'$C-'1,.__,4=5=0.=0=--0-6- apply two part Urethane 100% solid epoxy sealer to pr9tect top!JLng -~po_xy~~550 +$1450=_ ............. _____ $2,000.00

7- total S/F about 130=--0ccscc/f _________ ·---------------------

---•••-. ,s•·--• ----'"•~•'"••"•·••~-w,-,~-•------------GC will supply power 208/3 phase 30 amp breaker need

.forthe g~r_in_de_r_. ---·

all union labor.

TOTAL Make all checks payable to CHICAGO SURFACE CUT,INC. Thank you for your business. Half the amount is do to guarante material at start of project.

1388 Dennis Place Des Plaines,IL 60018

$9,300.00

EXHIBIT "2-C"

TO: Rick Swanson RE: Metra Libertyville Commuter Station

R.M. Swanson Architects Commuter Depot Renovation

1930 Amberley Court 200 Lake Street

Lake Forest, IL 60045 Libertyville, IL

Change Order Request No. 12 Date: November 6, 2018

YVe hereby agree to mal~e the ctlan~e(s) speciried below:

Item# Description

This change order request Is the final net outcome of the negotiated electrical costs which

were previously submitted as COR 7, 8, and 9 on 10/30/18

8 The LED base/sign remains in ils curfent location no work

9 Install 2" PVC communication line to pedestal from electric room (No wires)

7 Refeed LED sign power, comm, platform lights, and heater (excludes breakers RFI Ull)

Notes Scopes as submitted with original CORs

Contingent on the approval of RFi #12

Contingent on written approval from the City Manger no later than 11/6/18

If not accepted by 11/6/18 we will proceed with contract work and all items above will be

repriced

subtotal

overhead & Profit Total Change Order Request ·

ACCEPTED. The above prices nnd :::p(mifJcalions are sath;factory and hereby ncccptcd. All work to bn pC;":rfornwd umtiJr ~ame terms and conditions m:; spcciliod In orlginol COl)lislf)L

No signature required for ECS

David M. Hillstrom

10%

Amount

$ 900.00

$ 900.00

$ 90.00

$ 990.00

14052 Petronella Drive· Suite to5 LilJertyville, IL 60048 84 7 ,5 73,1888

Fax 84 7 .573.0188 www.efralmcarlson.com

TO:

SEE COR t/12 Negotiated Elcctricnl



200 Lake Street

Libertyville, IL

Change Order Request Date: October 25, 2018 We hereby aerec to malui ille ch.inec{. \ spP.cificd below:

Item # Description

The power and cornrnunication fee for the LED sign is currently running through the centC!r

Of the piers & downspout locations in wo rigid conduits. A junction box is mounted ~pproximate/y 5 1 nbov1·! grade on th('! No ·th elevation interior and exterior and could interfere

with the new facade/casework. We propo e to run the LED feed on the West side of the building to the electrical room then pipe tot communication box per the attached drawing.

When Metrn rclociltcd the communication box th disconnected power and communication

to the Lrn sign. The drawlnGs state for this to stay Ii e. If we remove the existing conduit out

of our w.iy and Metra insists power is restored we wo d temp in power for an additional $2,200.00

Time Delay: O

Amount

$ 2,600.00

$ 2,600.00 10% $ 260.00

ACCEPTED. Tile ;-)bovc prices mKJ ::;pccificuUon:; nrc ~ntisfar:tory ,1mi hcrclw ,1cccptcd. All work tc, he performer] under ::;amtJ l1..:rrn!j ~md condlLiorss i:I~ specified In orlr,lnn1 con1r.1d.

$ 2,860.00

Date: ________ _,,______ ---Paul Kendzior

__________ ....,.:,.,_.. ___ Date: __ _

Rick Swanson

David M. Hillstrom

111052 Pcttonclla Drive• Suite 105 Libertyville, 60048 847.57. 1888

Fax 847.573. ·.ss www.efraimcaflson.c 11 /

·····-·--······---·······----------------------------------

' l-• __...-4..$ Libertyville


Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. _::__14'--


November 27, 2018

Consideration of a Resolution to Approve an Intergovernmental Agreement with the Villages of Mundelein and Vernon Hills for a Joint Bid Pavement Rehabilitation Program

Approve Resolution


Background: The Villages of Libertyville, Mundelein and Vernon Hills desire to jointly bid their annual roadway pavement rehabilitation programs in order to achieve advantageous competitive unit price bids based upon economies of scale due to larger quantities rather than bidding each project separately. This arrangement is beneficial to the Village of Libertyville because the Roadway Bond proceeds have been expended. The joint bid for the collective work is anticipated to produce lower unit prices allowing more work to be completed with the available budgeted funds. The joint bid package will only contain one contract. However, each Village will be responsible to pay the selected contractor for their respective share of the work. Libertyville plans to be the lead agency for the first year and responsibility will rotate thereafter.

Staff recommends approval of the attached resolution to approve the Intergovernmental Agreement with the Villages of Mundelein and Vernon Hills for a Joint Bid Pavement Rehabilitation Program and authorize execution by the Village Administrator.

RESOLUTIONNO. 18-R-

A RESOLUTION TO APPROVE AN INTERGOVERNMENTAL AGREEMENT WITH THE VILALGES OF MUNDELEIN AND VERNON HILLS FOR A JOINT BID PAVEMENT

REHABILITATION PROGRAM

WHEREAS, the Villages of Libertyville, Mundelein and Vernon Hills have identified the

need to jointly bid their respective roadway pavement rehabilitation programs in order to receive

advantageous competitive contractor bids; and

WHEREAS, the joint bid package will contain one contract and each respective Village

will be responsible to pay the selected contractor for their share of the work; and

WHEREAS, the Villages of Mundelein and Vernon Hills desire to execute an

Intergovernmental Agreement with the Village of Libertyville, which is attached as Exhibit A, in

order to jointly solicit their respective pavement rehabilitation programs for competitive contractor

bids.



FOLLOWS:



SECTION 2: Recitals. The Village of Libertyville Board of Trustees approves the

Intergovernmental Agreement with the Villages of Mundelein and Vernon Hills for the joint bid

roadway pavement rehabilitation program.

SECTION 3: The Village of Libertyville Board of Trustees authorizes the Village

Administrator to execute the Intergovernmental Agreement with the Villages of Mundelein and

Vernon Hills for the joint bid roadway pavement rehabilitation program.

:tion or policy, all actions pursuant to the Agreement shall be taken the unanimous consent of the Party Representatives.

:ooPERATION.

!dge and agree to cooperate with each other in furtherance of Jbjectives of the Agreement. Cooperation required by this des, but is not limited to, the sharing and joint utilization by and mation and other materials possessed or developed by the or collectively, and necessary to investigate, identify, and

1ement Rehabilitation Program.

i PROCESS; PAYMENTS AND EXPENSES

=or the Initial Term of this Agreement, Mundelein and Vernon ·e and submit information about their proposed scope of work Jrtions of the Program for year 2019 to Libertyville, who will JOrdinator to bid the joint 2019 Pavement Rehabilitation Program. uentTerms, if any, the role of the Official Coordinator will rotate, nong the Parties participating in the Pavement Rehabilitation

,ing Request for Proposals. At such time as the Parties desire to t competitive sealed bids ("Sealed Bids") from contractors for the ,all agree to follow the following process:

I meet and confer and agree upon a set of technical specifications !nts ("Technical Requirements") and bidding and contract ,ntract Package") for the Program.

have an adequate opportunity to review and comment on the rements and Contract Package, and shall provide such comments :oordinator. Revised drafts of the Technical Requirements and :e shall be prepared and reviewed by the Parties until such time as ! approved these documents. The Contract Package and related 1all clearly delineate the work to be performed for each Party.

!S are satisfied with the Technical Requirements and Contract ficial Coordinator will advertise and make available for review such irements and Contract Package in order to solicit prospective uppliers to solicit Sealed Bids and shall establish a deadline for the "aled Bids.

iately upon its passage and

,[er, Village President

iv. During the time following the issuance of the Technical Requirements and Contract Package, and prior to the deadline for submission of Sealed Bids, the Official Coordinator may issue addendum(s) to the prospective contractors as may be necessary to respond to the inquiries of such prospective contractors or to clarify the Technical Requirements and Contract Package. The Official Coordinator shall consult with the other Parties prior to issuing any such addenda. The Parties shall refer any inquiries or issues received or identified regarding the Technical Requirements and Contract Package to the Official Coordinator for possible

inclusion in such an addendum .

. v. Following receipt of the Sealed Bids, the Official Coordinator shall provide copies

of the Sealed Bids to each of the Parties. The Party Representatives shall examine and review the Sealed Bids and shall confer to discuss the Sealed Bids and to recommend to the Parties which contractor shall be selected.

vi. The corporate authorities of the Party serving as Official Coordinator shall approve or reject the award of the contract for the Program ("Construction Contract") following approval by the corporate authorities of the other Parties, by resolution.

C. Administration by the Official Coordinator and Parties. The Official Coordinator and . Parties shall have the right and obligation to manage the Construction Contract with the selected contractor for the Program. Such duties shall include, without limitation, meetings with representatives of the contractor, reviews of technical and administrative data, establishing testing programs, monitoring schedules and performance, ensuring that required repair and maintenance responsibilities are performed by the contractor, and the enforcement of the terms and conditions of the Construction Contract and the bonds and insurance required under the Construction Contract. All the Parties shall work together to achieve consensus regarding any alleged failures of the performance of either the contractor, or the work by the contractor, under the Construction Contract. No lawsuit to enforce the Construction Contract or the bonds shall be filed without the consensus of all Parties.

D. Expenses. The Parties acknowledge and agree to use their respective staffs and resources, at no cost to any other Party, for actions undertaken by or on behalf of one of the Parties. Each Party shall be responsible for, and each Party agrees to pay, its own expenses incurred for professional services, including legal fees, engineering inspection, quality control and pavement testing, and any and all other expenses incurred by that Party during construction of the Program under the Construction Contract. Any expenses to be shared between the Parties shall be approved in advance, and in writing, by each Party.

E. Insurance. The contractor to whom the Construction Contract is awarded to will be required to obtain and maintain, for the duration of the Construction Contract, an appropriate individual Certificate of Insurance for each Party.

All certificates of insurance must be accompanied by a separate endorsement, which designates as an additional insured each Village separately and its officers, agents and

employees. The endorsement must demonstrate, in a manner acceptable to each Village, that the endorsement has been bound by the insurance company. An example may include, but not limited to, being signed by an officer of the insurance company issuing the policy or by an authorized, designated agent of that insurance company.

The certificate and the insurance policies required shall contain a provision that coverage afforded under the policies will not be canceled or, non-renewed, and that a restrictive modification cannot be added until at least thirty days after written notice has been given to each Village. A mere intent to notify of cancellation is unacceptable. Insurance coverage that is to remain in force and effect after completion of the construction will require an additional certificate(s) evidencing continuation of such coverage.

F. Bonds. The contractor to whom the Construction Contract is awarded to will be required to obtain and maintain, for the duration of the Construction Contract, separate bonds for each Party, each in the amount for all of the work under the Construction Contract for each Party. The Parties shall file such claims and take such actions as may be necessary to resolve any issues raised by any Party pursuant to the bond for their respective work.

G.

H.

I.

Payments. Pursuant to this Agreement, each Party shall be responsible to pay its respective share of the cost of the Program pursuant to the Construction Contract. The Construction Contract shall provide that the Contractor and/or suppliers shall only seek payment from a Party for its respective share of the cost of the Program based upon the delineation of Program work related to such Party as set forth in the Contract Package and related specifications. Each Party shall budget and appropriate sufficient funds to pay its respective share of the cost of the Construction Contract within its respective jurisdiction by an ordinance or resolution approved by the Party's corporate authorities.

Payout to the Contractor. The Parties acknowledge and agree that the contractor will submit a separate application for payments to each Party for the work on the Program within that Party's jurisdiction, and each Party will be separately responsible for approving contractor's invoicing and payouts. Each Party will pay the contractor directly for each approved payment application for work on the Program within its jurisdiction and provide a report of such payment to the Official Coordinator. In the event that a lien on public funds is claimed by any subcontractor or supplier for work under the Construction Contract, the Party receiving notice of such a claim shall notify the other Parties, and the Parties shall coordinate their response to the lien claim in the manner required by law.

MFT Section Closing. The Parties acknowledge and agree that each Party will be responsible for managing and closing its respective MFT accounts, including any auditing, with the Illinois Department of Transportation. '

SECTION 6. WITHDRAWAL; TERMINATION.

A. Right to Withdraw. Any Party may withdraw from this Agreement prior to going out to bid on the Pavement Rehabilitation Program in the Initial Term or any Subsequent Term.

B. Dissolution and Termination. In addition to the termination provisions set forth in Section 3.B of this Agreement, the Agreement shall be dissolved and terminated (i) upon the written agreement of all the Parties hereto; or (ii) upon the event of only one Party

remaining as a party to this Agreement.

SECTION 7. GENERAL PROVISIONS.

A. Notices. All notices and other materials shall be delivered to all Parties. All notices required to be delivered to any Parties pursuant to this Agreement shall be in writing and shall be deemed delivered to the Party when delivered in person or by express mail or messenger, or three (3) days after deposit thereof in any main branch of the United States Post Office, properly addressed to the Party's principal office and to the attention of the Party's chief administrative official. All notices related to the Technical Requirements of the Program and routine compliance with the Construction Contract may be coordinated by the Party Representatives by electronic mail or other means of communication, as

appropriate.

Notices and communications to each Party shall be addressed to; and delivered at the

following address:

Libertyville:

Mundelein:

Vernon Hills:

Village of Libertyville 200 E. Cook Avenue Libertyville, IL 60048 Attention: Director of Public Works

Village of Mundelein 300 Plaza Circle Mundelein, IL 60060 Attention: Director of Public Works

Village of Vernon Hills 290 Evergreen Parkway Vernon Hills, IL 60061 Attention: Director of Public Works

B. Entire Agreement. There are no representations, covenants, promises, or obligations not contained in this Agreement that form any part of this Agreement or upon which any of the Parties is relying in entering into this Agreement. This Agreement, and all covenants and provisions herein contained shall bind and inure to the benefit of each respective local

governmental entity which is a party hereto and their respective successors and assigns.

C. Severability. If any provision of this Agreement is construed or held to be void, invalid, or unenforceable in any respect, the remaining provisions of this Agreement shall not be affected thereby but shall remain in full force and effect.

D. Interpretation. It is the express intent of the Parties that this Agreement shall be construed and interpreted so as to preserve its validity and enforceability as a whole. In case of any conflict among the provisions of this Agreement, the provision that best promotes and reflects the intent of the Parties shall control. The Parties hereto have been represented by counsel and have had full opportunity to discuss this Agreement prior to execution. This Agreement shall be construed without regard to the identity of the Party who drafted the various provisions of this Agreement. Moreover, each and every provision of this Agreement shall be construed as though all Parties to this Agreement participated equally in the drafting thereof. As a result of the foregoing, any rule or construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

E. Amendments and Modifications. This Agreement shall not be modified, changed, altered, or amended without the duly authorized and written consent of each of the Parties by their respective corporate authorities and pursuant to ordinances or resolutions duly adopted and approved by the Party's corporate authorities. No amendment or modification to this Agreement shall be effective until it is reduced to writing and approved by the corporate authorities of each Party and properly executed in accordance with all applicable law.

F. Authority to Execute. Each Party hereby warrants and represents to each other Party that the person executing this Agreement on its behalf has been properly authorized to do so by the corporate authorities of the Party.

G. No Third Party Beneficiaries. Nothing in this Agreement shall create, or shall be construed or interpreted to create, any third party beneficiary rights.

H. Indemnification. Each Party hereby agrees to indemnify, hold harmless and defend the other Parties from and against any and all losses, claims, expenses and damages (including reasonable attorneys' fees) made against or incurred by another Party for any actions taken or failures to act by the Party in connection with the Construction Contract or the Program that arise out of the Construction Contract, the Program, or this Agreement, to the extent that such claims were not caused by actions, or failures to act,of another Party.

I. Execution. This Agreement shall be executed by all of the Parties in identical original duplicates and each of the duplicates shall, individually and taken together, constitute one and the same Agreement.

IN WITNESS WHEREOF, the Parties have by their duty authorized officers and representatives set their hands and affixed their seals to be effective as of the date specified in Subsection 3A of this

Agreement.

ATTEST:

By:------------Village Clerk

ATTEST:

By:--------------Village Clerk

ATTEST:

By:---------------Village Clerk


By:-------------Village Administrator

VILLAGE OF MUNDELEIN

By:--------------Village Administrator

VILLAGE OF VERNON HILLS

By:--------------Village Manager

' l, ~ 4


Meeting Date:

Agenda Item:


Staff Contact:

Agenda Item No. 15


November 27, 2018

Consideration of a Resolution for Change Order No. 1 for the Village Hall HV AC Unit Upgrade Project

Approve Resolution


Background: On September 25, 2018, the Village Board awarded a contract for the Village Hall HV AC Unit Upgrade project to the lowest responsive bidder, Cahill Heating & Air Conditioning ("Cahill") in the base bid amount of $172,470 with the passage of Resolution 18-R-190. The Fiscal Year 2018/19 Budget provides $200,000 in the Public Building Improvement Fund in Account #46-000-0-790 for this work.

A Change Order is being proposed for the following:

• An additional $11,718 to add individual programmable thermostats for eight (8) baseboard heaters and an additional two (2) baseboard heaters with individual thermostats in two separate offices; and

• A $52.00 credit for reducing the size of two (2) baseboard heaters to address safety concerns.

Cahill has agreed to lower the cost of all work under the change order to a lump sum of $10,000, including the credit. Staff and Root Engineering, the mechanical engineering firm who developed the plans have reviewed the attached Proposal and recommend a change order to the contract in the amount of$! 0,000. The adjusted contract price will be $182,470. Sufficient funds are available in the Public Building Improvement Fund for the additional proposed work.

Staff recommends the adoption of the attached resolution for approval of Change Order No. I to the contract with Cahill Heating & Air Conditioning for the Village Hall HV AC Unit Upgrade project.

RESOLUTION 18-R- ---

A RESOLUTION APPROVING CHANGE ORDER NO. I TO THE CONTRACT

BETWEEN THE VILLAGE OF LIBERTYVILLE AND CAHILL HEATING & AIR CONDITIONING FOR THE VILLAGE HALL HVAC UNIT

UPGRADE PROJECT

WHEREAS, the Village of Libertyville entered into a certain contract with Cahill Heating

& Air Conditioning in the amount of $172,470 for the Village Hall HVAC Unit Upgrade project

which was approved by the President and Village Board of Trustees on September 25, 2018 with

the passage of Resolution 18-R-190, and

WHEREAS, the Village has realized a credit for the modification of some work items and

the desire to perform additional work based upon the need for additional baseboard heaters and

programmable thermostats to be installed; and

WHEREAS, sufficient funding is available in the Public Building Improvement Fund for

the proposed additional work.

WHEREAS, the Board of Trustees of the Village of Libertyville has determined that the

circumstances said to necessitate the foregoing changes are germane to the original contract signed

and the change order is in the best interest of the Village of Libertyville and authorized by law.


TRUSTEES OF THE VILLAGE OF LIBERTYVILLE, COUNTY OF LAKE AND STATE

OF ILLINOIS, AS FOLLOWS:

Section I. The foregoing recitals are hereby incorporated hereby as if fully set forth


Section 2. Change Order 1 is attached as Exhibit A for a net increase of $10,000 to the

contract amount and by this reference incorporated herein and made a part hereof this Resolution

and is hereby approved.

Section 3. The Resolution shall constitute the written determination required by

Section 33E-9 of the Criminal Code of 1961 and shall be in full force and effect from and after its

adoption.

Section 4: This Resolution shall take effect innnediately upon its passage and approval as

provided by law.

PASSED this __ day of November, 2018.

AYES:

NAYS:

ABSENT:

APPROVED this __ day ofNovember, 2018.


ATTEST:


Order No.

Date:

Contract Date:

Name of Project:

Owner:

Contractor:

1

11/27/18

09/25/18

EXHIBIT A

Change Order No. 1

Village Hall HV AC Unit Upgrade Project


Cahill Heating & Air Conditioning

Justification: Additional cost to add baseboard heaters and thermostats and a credit for shorter baseboard heaters.

Change of Contract Price

Original Contract Price:

Current Contract Price adjusted by Previous Change Orders:

The Contract Price due to this Change Order will be increased by:

The New Contract Price including this Change Order will be:

Approval Required:

$172,470.00

$172,470.00

$ 10,000.00

$182,470.00

To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT:

Requested By: Village of Libertyville Staff

Approve By: Village of Libertyville Board of Trustees

l--leating &. ,Air Eonclitioning

28983 Herky Dr. Lake Bluff, IL 60044 Phone: 847-367-4492 I Fax: 847-367-4494 I Web: Cahillheating.co1n

PROPOSAL

TO: Village of Libertyville 118 W. Cook Ave. Libertyville, IL 60048

DATE: 11-19-18

FAX:

RE: Libertyville Village Hall HV AC renovation baseboards and return grills change order options

We submit the following quotation:

Change (2) 8' baseboards per print to 4' baseboards instead .................. deduct $52.00 from contract total.

(2) Cubicle baseboards per print:

Add thermostat and wire to wall for accessibility for (2) baseboards in offices. Includes wall mounted thermostats, wiring, materials and labor.

Per baseboard (includes wiring, labor and digital programmable thermostat): $1193.00 each.

(6) Non-cubicle baseboards per print:

Add thermostat and wiring per baseboard for remote wall mounted digital programmable thermostat: $1008.00 each.

/2) Additional baseboards (1 each in deputy village manager office and finance director office) not on print:

Furnish and install (1) 2' 120v baseboard and (1) 4' 208v baseboard not on print. Includes new baseboards, digital programmable thermostats, wiring, materials and labor.

Install (2) additional baseboards: $3284.00 total.

Total for items listed above is $11,718.00 less the $52.00 credit for the first item changing (2) 8' baseboards down to 4' baseboards for new total of $11,666.00. If Village elects to do all items above together, we will discount to a new total of $10,000.00.

ACCEPTED:

Labor guaranteed for one year from date of completion Proposal valid for 30 days

--------------Cahill Heating, Air Conditioning

& Electric Service, Inc. Comfort

Date: Consultant:

Mark Stotts

All quotations are subject to change or withdrawal at any time by Cahill without notice.

Terms and Conditions In the event that the payments called for herein are not made on the date set forth herein, interest shall accrue at .the rate of 12% per annum commencing on the date the payment was due and continuing thereafter until the payment is made in full. In the event that Cahill is unpaid, and any expenses are incurred by Cahill in the collection, filing of suit, or any other similar actions are taken, the other party hereby agrees that they shall fully and completely reimburse and be responsible for the payment of any and all collection costs, reasonable attorney's fees, court costs, and any other similar expenses incurred by Cahill for the purpose of enforcing this contract.

All material is guaranteed to be as specified. All work to be completed in a workmanlike manor according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. AH agreements contingent upon strikes or accidental delays beyond our control. Homeowner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance.

' ~ •• Libertyville


Meeting Date:

Agenda Item:


Staff Contact:



November 27, 2018

Consideration of an Ordinance to Approve an Amendment to the Lease with the Libertyville Little League'

Approve Ordinance


Background: In 2015, the Village formalized a lease agreement with the Libertyville Little League (LLL ). The LLL has requested additional use of Odom field for the Little League program in order to adjust the field fencing and increase their programming. The current lease provides for use with permission through the Village for LLL, Girls Softball and Boys Club Football. Currently there is limited Village recreational programming at this field, with the exception of adult kickball and softball. The Village is able to accommodate the requested change to the fencing and reserve the right to use the field on Tuesdays and Thursdays from May 1st through September 1st from 6 p.m. to close. LLL would like to make improvements to the field which will include scoreboard improvements, dugouts and other enhancements.

The coordination of the field use outside of the Village's designated use will be organized by LLL, and the Village has received written confinnation that the other sports organizations are in agreement with this change. Bill Bennet, President ofLLL presented this request at the September Parks & Recreation Committee meeting and the Committee recommended by a vote of 3-0 that staff negotiate a lease amendment for Village Board consideration.

Staff recommends that the Village Board approve the ordinance to amend the lease with the Libertyville Little League.


ORDINANCE NO. 18-0-

AN ORDINANCE APPROVING AN AMENDMENT TO A LEASE AGREEMENT FOR CERTAIN PROPERTY AT BUTLER LAKE PARK BETWEEN THE VILLAGE OF

LIBERTYVILLE AND LIBERTYVILLE LITTLE LEAGUE, INC.



Lake County, Illinois this 27th day ofNovember, 2018.


Lake County, Illinois this 28 th day of November, 2018.


ORDINANCE 18-O-

AN ORDINANCE APPROVING AN AMENDMENT TO A LEASE AGREEMENT FOR CERTAIN PROPERTY AT BUTLER LAKE PARK BETWEEN THE VILLAGE OF

LIBERTYVILLE AND LIBERTYVILLE LITTLE LEAGUE, INC.

WHEREAS, the Village of Libertyville (the "Village") is the Owner of certain property

within Butler Lake Park which has been utilized for a number of years by the Libertyville Little

League, Inc. (LLL) for the purposes of providing baseball facilities, training and competition for

youths in the greater Libertyville area (the "Property"); and

WHEREAS, the President and Board of Trustees determined that the property is not

presently necessary nor required for the Village's present needs and that it would be in the best

interest of the Village to allow the LLL to continue to utilize the Property in accordance with the

Lease Agreement approved on June 23, 2015 (Exhibit "A").

WHEREAS, the Village is authorized to enter into a lease agreement for its property

pursuant to 65 ILCS 5/11-76-1; and

WHEREAS, an amendment to the lease is attached as Exhibit "B".





set forth.

SECTION TWO: Approval of Amendment to Lease Agreement. The President and Board

of Trustees of the Village of Libertyville, Illinois hereby approve the Amendment to Lease

Agreement with Libertyville Little League, Inc. (LLL) in substantially the form set forth in Exhibit

B (hereinafter the "Amendment to Lease Agreement").

SECTION THREE: Authorization for the Execution and Attestation of Amendment to

Lease Amendment. The Village President and the Village Clerk are hereby authorized to execute

and attest, respectively, the Amendment to Lease Agreement.

SECTION FOUR: Effective Date. This ordinance shall be in full force and effect from

and after its passage, approval, and publication in pamphlet form as provided by law.


AYES:

NAYS:

ABSENT:


ATTEST:



Exhibit A

r' • "f+" ~)(HI@ IT

LEASE AGREEMENT

This Lease Agreement is entered into this 2nd day of June 2015, between the Village of Libertyville, an Illinois Municipal Corporation ("the Village") and the youth baseball organization Libertyville Little League, Inc., an Illinois not for profit corporation (the "Sports Organization") for the purpose of setting forth the terms and conditions under which the "Sports Organization" will lease a portion of the Village property commonly known as Butler Lake Park for their operation of a little league baseball program for the enjoyment of Libertyville youth. This agreement also gives the "Sports Organization" the right to utilize the property for its usage for its traveling baseball program (Libertyville Youth Baseball), under the same terms and conditions listed below.

1.,. Purpose. The purpose of this Lease Agreement is to allow the "Sports Organization" to lease a portion of the Butler Lake Park property consisting of six baseball fields and approved buildings (hereinafter, the "Property"), and for no other purpose without the written consent of the Village.

L Term. This lease shall commence on the 2nd day of June 2015 and terminate on the 1st day of June, 2035.

Unless the Village notifies the Sports Organization in writing, within 90 days before the expiration of the original term or any additional extended period thereafter, that the Village does not elect to extend or change this lease, then the lease agreement, including all of its terms, provisions and covenants, shall be automatically extended for an additional five (5) year term. The Village reserves the right to terminate this Lease at any time with a 90 day notice, in writing, to the Sports Organization.

l,. Rent. The Sports Organization agrees to pay the Village the sum of one dollar ($1.00) each year as rent for the leased premises.

4. Non-Resident Usage Fees: The Sports Organization shall pay the Village, on an annual basis, a non-resident usage fee, which is the monies the Sports Organization derives from the additional cost charged to non-residents, above the regular residence fee, to join and participate in the Sports Organization league play. The Sports Organization shall determine the non-resident fees on an annual basis with said fees to be approved by the Village.

_g_,_ Utilities and Maintenance. The Sports Organization agrees to maintain the Property and to pay all utility bills charged in respect to the premises during the term or any extension of this lease. Said utilities shall include at a minimum water, which the Village will bill at the wholesale rate .. The Village will maintain all of the water and sewer lines, valves, and meters identified on the attached exhibit (exhibit A and B) up to and including water meters and sewer lines up to

the buildings. The Village will provide basic janitorial services to _the public restrooms which service the buildings commonly known as the "Rotary Building" and the "Flood Field Little League Building". The Village shall also be responsible for the winterization of the private restrooms and drinking fountains which are located adjacent to the "Bennett Field Little League Building" and Rotary Building, and drinking fountain adjacent to the Flood Field

The Village will continue its current practice of plowing snow in the parking lots so as to provide a path for emergency and fire equipment to buildings, and remove any snow stockpiled on the parking lots so as to provide full access to the parking lots by the Sports Organization. Parking lot improvements and repairs and improvements to the sidewalks located outside the fenced playing fields within the Property will be the responsibility of the Village. It is expressly understood that the Village shall not be responsible for the maintenance and/or improvement of the commemorative brick path not installed by the Village. The Village, through their Franchise Agreement with Commonwealth Edison and/or local energy suppliers, will be responsible for the electricity bills at the current metered locations utilized by the Sports Organization, specific to current lighted fields and current buildings used at the time of this agreement. In the event future Franchise Agreements with electrical companies do not include free service, Village and Sports Organization agree to meet and discuss the issue of payment for electrical services.

§,_ Insurance. The Sports Organization shall maintain adequate insurance coverage for use of said property in forms and amounts approved by the Village, and provide the Village with appropriate copies, and agree to name the Village of Libertyville as an additional insured under the insurance policies required by the Village pursuant to this lease.

L Sublease and Third Party Rental. The Sports Organization agrees not to assign this lease, nor sublet to any third party, or Rent, said leased premises (or any part thereof) for events, activities or other usage, other than league play associated with the Sports Organization, without the written consent of the Village. All such usage requests must be in writing to the Village. Third party rental usage. requests may be subject to rental fees payable to the Village and the Sports Organization as well as the insurance coverage requirements of the Village and the Sports Organization. The Village reserves the right to establish rental fees payable to the Village in connection with such third party rental usage of the Property.

~ Village Use of Property-the Village retains the right to use the Property, parking lots, etc. for special events of the Village, respecting the previously scheduled usage for league play of the Sports Organization. The Village retains the rights to the field currently known as "Odom Field" for the programming or activities provided through the Village Recreation Department.

Electric bills pertaining to "Odom Field" will be the responsibility of the Village. The maintenance of "Odom Field" for Village sanctioned programming will be the responsibility of the Village. "Odom Field", when not used by the Village, may be made available for use by the Sports Organization in accordance with the Village's permitting process.

~ Improvements. The Sports Organization will obtain written approval from the Village for any alterations, additions, or improvements on the Property, and where required, will obtain all necessary permits from the Village and any other governmental organizations. The Sports Organization shall be responsible for all costs of construction repair and maintenance of all buildings and other improvements (hereinafter the "Improvements") approved by the Village and placed upon the Property by the Sports Organization. All such Improvements shall be the personal property of the Sports Organization. In the event that the Sports Organization ceases operation upon the Property and this lease is terminated, the Improvements shall become the property of the Village at no cost and the Sports Organization shall execute such documents as are reasonably required by the Village in order to effectuate the transfer of title to the Village of such Improvements. In the event that the Village terminates the lease, without cause, the Village will pay to the Sports Organization the fair market value of the improvements based upon an independent appraisal.

-10. Condition of Property. The Sports Organization agrees to keep the Property in good condition and repair without code violations and free from any mechanics lien or other liens or claim of lien.

11.,_ Indemnification. The Sports Organization agrees to and does hereby indemnify and save harmless the Village and all of its elected and appointed officials, officers, employees, agents, representatives and attorneys from all claims, litigation and liabilities asserted against them or any of them, and any administrative costs and attorney's fees resulting from any allegations of personal injury, death, or property damage or rising out of, or in connection with, the Sports Organizations activities pursuant to this lease. The rights provided to the Village under this paragraph shall survive the termination of this lease and shall not be limited by the limits of any policies of insurance required to be maintained under this lease. Sports Organization will submit annually a certificate of insurance naming the Village of Libertyville as additionally insured, and the Village will submit to the Sports Organization current insurance requirements.

12. Hours of Operation: The Sports Organization shall have the right to use the property at all times other than the hours that are restricted due to Village ordinances, or other unique or special uses of said Village property.

13. Notices. All notices and demands required to be given by either party to the other under this lease shall be in writing, and shall be mailed by regular mail or personally delivered, and shall be addressed to such parties as follows:

If to: Village of Libertyville 118 West Cook Avenue Libertyville, IL 60048 (Attention: Village Administrator)

If to: Libertyville Little League Address: P.O. Box 546 Libertyville, IL 60048 (Attention: President)

This Lease has been executed on behalf of the Village pursuant to an Ordinance duly adopted by the President and Board of Trustees of the Village, at a meeting duly held on the d...3 rd.day of ..::rv)\) £. 2015.

This Lease has been executed on behalf of the Sports Organization pursuant to Resolution duly adopted by the Board of Directors of the "Sports Organization" at a meeting held on the 14th day of May, 2015.

Village of Libertwille

By: ~ () . U '9-We·~

Name: fitv1',J -T /SDwE,v S

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Li~ertyvil~

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Title: 'P&'-irz( ti ({Afr

Date: Z. .'.)l;r-f 4' W(,K

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EXHIBITS

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Exhibit B

DRAFT

LEASE AGREEMENT

This Lease Agreement is entered into this 2nd day of June, 2015, between the Village of Libertyville, an Illinois Municipal Corporation ("the Village") and the youth baseball organization Libertyville Little League, Inc., an Illinois not for profit corporation (the "Sports Organization") for the purpose of setting forth the terms and conditions under which the "Sports Organization" will lease a portion of the Village property commonly known as Butler Lake Park for their operation of a little league baseball program for the enjoyment of Libertyville youth. This agreement also gives the "Sports Organization" the right to utilize the property for its usage for its traveling baseball program (Libertyville Youth Baseball), under the same terms and conditions listed below.

1..,. Purpose. The purpose of this Lease Agreement is to allow the "Sports Organization" to lease a portion of the Butler Lake Park property consisting of six baseball fields, approved buildings, and shared use of Odom Field (hereinafter, the "Property"), and for no other purpose without the written consent of the Village.

6c. Term. This lease shall commence on the 2nd day of June 2015 and terminate on the 1st day of June, 2035.

Unless the Village notifies the Sports Organization in writing, within 90 days before the expiration of the original term or any additional extended period thereafter, that the Village does not elect to extend or change this lease, then the lease agreement, including all of its terms, provisions and covenants, shall be automatically extended for an additional five (5) year term. The Village reserves the right to terminate this Lease at any time with a 90 day notice, in writing, to the Sports Organization .

.1_ Rent. The Sports Organization agrees to pay the Village the sum of one dollar ($1.00) each year as rent for the leased premises.

1,. Non-Resident Usage Fees: The Sports Organization shall pay the Village, on an annual basis, a non-resident usage fee, which is the monies the Sports Organization derives from the additional cost charged to non-residents, above the regular residence fee, to join and participate in the Sports Organization league play. The Sports Organization shall determine the non-resident fees on an annual basis with said fees to be approved by the Village.

Q,_ Utilities and Maintenance. The Sports Organization agrees to maintain the Property and to pay all utility bills charged in respect to the premises during the term or any extension of this lease. Said utilities shall include at a minimum water, which the Village will bill at the wholesale rate. The Village will maintain all of the water and sewer lines, valves, and meters identified on the attached exhibit

DRAFT

(exhibit A and B) up to and including water meters and sewer lines up to the buildings. The Village will provide basic janitorial services to the public restrooms which service the buildings commonly known as the "Rotary Building" and the "Flood Field Little League Building". The Village shall also be responsible for the winterization of the private restrooms and drinking fountains which are located adjacent to the "Bennett Field Little League Building" and Rotary Building, and drinking fountain adjacent to the Flood Field.

The Village will continue its current practice of plowing snow in the parking lots so as to provide a path for emergency and fire equipment to buildings, and remove any snow stockpiled on the parking lots so as to provide full access to the parking lots by the Sports Organization. Parking lot improvements and repairs and improvements to the sidewalks located outside the fenced playing fields within the Property will be the responsibility of the Village. It is expressly understood that the Village shall not be responsible for the maintenance and/or improvement of the commemorative brick path not installed by the Village. The Village, through their Franchise Agreement with Commonwealth Edison and/or local energy suppliers, will be responsible for the electricity bills at the current metered locations utilized by the Sports Organization, specific to current lighted fields and current buildings used at the time of this agreement. In the event future Franchise Agreements with electrical companies do not include free service, Village and Sports Organization agree to meet and discuss the issue of payment for electrical services.

!1, Insurance. The Sports Organization shall maintain adequate insurance coverage for use of said property in forms and amounts approved by the Village, and provide the Village with appropriate copies, and agree to name the Village of Libertyville as an additional insured under the insurance policies required by the Village pursuant to this lease.

L Sublease and Third Party Rental. The Sports Organization agrees not to assign this lease, nor sublet to any third party, or Rent, said leased premises (or any part thereof) for events, activities or other usage, other than league play associated with the Sports Organization, without the written consent of the Village. All such usage requests must be in writing to the Village. Third party rental usage requests may be subject to rental fees payable to the Village and the Sports Organization as well as the insurance coverage requirements of the Village and the Sports Organization. The Village reserves the right to establish rental fees payable to the Village in connection with such third party rental usage of the Property.

~ Village Use of Property-the Village retains the right to use the Property, parking lots, etc. for special events of the Village, respecting the previously scheduled usage for league play of the Sports Organization. The Village retains the rights to the field currently known as "Odom Field" for the programming or activities provided through the Village Recreation Department on Tuesdays and Thursdays from May 1~ through September ~ from 6:00 Q.,I!1, to closure for

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Village recreational activities. Electric bills pertaining to "Odom Field" will be the responsibility of the Village. The maintenance of "Odom Field" for Village sanctioned programming will be the responsibility of the Village.

~ Improvements. The Sports Organization will obtain written approval from the Village for any alterations, additions, or improvements on the Property, and where required, will obtain all necessary permits from the Village and any other governmental organizations. The Sports Organization shall be responsible for all costs of construction repair and maintenance of all buildings and other improvements (hereinafter the "Improvements'') approved by the Village and placed upon the Property by the Sports Organization. All such Improvements shall be the personal property of the Sports Organization. In the event that the Sports Organization ceases operation upon the Property and this lease is terminated, the Improvements shall, become the property of the Village at no cost and the Sports Organization shall execute such documents as are reasonably required by the Village in order to effectuate the transfer of title to the Village of such Improvements. In the event that the Village terminates the lease, without cause, the Village will pay to the Sports Organization the fair market value of the improvements based upon an independent appraisal.

10. Condition of Property. The Sports Organization agrees to keep the Property in good condition and repair without code violations and free from any mechanics lien or other liens or claim of lien.

1.L Indemnification. The Sports Organization agrees to and does hereby indemnify and save harmless the Village and all of its elected and appointed officials, officers, employees, agents, representatives and attorneys from all claims, litigation and liabilities asserted against them or any of them, and any administrative costs and attorney's fees resulting from any allegations of personal injury, death, or property damage or rising out of, or in connection with, the Sports Organizations activities pursuant to this lease. The rights provided to the Village under this paragraph shall survive the termination of this lease and shall not be limited by the limits of any policies of insurance required to be maintained under this lease. Sports Organization will submit annually a certificate of insurance naming the Village of Libertyville as additionally insured, and the Village will submit to the Sports Organization current insurance requirements.

12. Hours of Operation: The Sports Organization shall have the right to use the property at all times other than the hours that are restricted due to Village ordinances, or other unique or special uses of said Village property.

Notices. All notices and demands required to be given by either party to

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the other under this lease shall be in writing, and shall be mailed by regular mail or personally delivered, and shall be addressed to such parties as follows:

If to: Village of Libertyville 118 West Cook Avenue Libertyville, IL 60048 (Attention: Village Administrator)

If to: Libertyville Little League Address: P.O. Box 546 Libertyville, IL 60048 (Attention: President)

This Lease has been executed on behalf of the Village pursuant to an Ordinance duly adopted by the President and Board of Trustees of the Village, at a meeting duly held on the 23rd day of June, 2015.

This Lease has been executed on behalf of the Sports Organization pursuant to Resolution duly adopted by the Board of Directors of the "Sports Organization" at a meeting held on the 14th day of May, 2015.

AMENDMENTS: #1 This Lease has been executed on behalf of the Village pursuant to an Ordinance duly adopted QY the President and Board of Trustees of the Village, at g meeting duly held on the_ day of_,, 2018.

This Lease has been executed on behalf of the Sports Organization pursuant to Resolution duly adopted QY the Board of Directors of the "Sports Organization" at §

meeting held on the __ day of_,, 2018.


By: -----------------

Name: _______________ _

Title: ________________ _

Date: ________________ _

Libertyville Little League

By:------------------

Name: ________________ _

Title: ________________ _

Date: ________________ _

Fir:ld Gut!t:i· t.al:.r:; /,,1.:~n~·ern:.::,nt i\],·)\i<'l'i'ij··1r:,'' ·j •{i:fl Cl ! , \_ .. ,. ,., ,,, , .. l .~ --'-- J t.>

LLL and LGSA understand and hereby agree to the following:

, LLL, upon approval of an amendment to the. current LLL/Village of Libertyville (Village)

Lease, will Include Odom field at Butler Lal<e Park as an LLL Controlled Field.

• LLL Intends to Invest slgnificantresourcesto improve Odom Field upon approval of the

Village commitment in the lease terms.

• in theter·ms of the lease, other programs interested in Utilizing Odorn Field are to

submit requests for usage to LLL for approval by LI.L.

• Upon request by LGSA, LLL commits to approving 8 time slots for use by LGSA between

May 1" and July 15 th • These time slots will predominantly be available on Saturday

Evenings, with the exception of Memorial Day weekend, Father's Day Weel<end, <)lld

either the weekend before or after the July4th Holiday. The Village intends to retain

usage rights to Odorn Fjeld on Tuesday and Thursday nights. LLL will Wbrl( With LGSA to

provide slots as requested by LGSA without impacting LLL programming.

• LLL will provide field prep for games scheduled at Odom field and require a.field usage

fee per game. Cun'ent field usage fee for Odom is established at $40 per game. Field

usage fees will be due immediately at the completion of the regular softball season in

July, Field Usage fees are reviewed on an annual basis by LLL.

• LLL utilizes their Website www.libertyvillebaseball.org to provide information to all teams regarding canceila1;ions, LGSA and its teams will be respQnsibJe to check the

website for updates on playability of Odom Field. The website is updated continuously

c\Lrring the season.

• LGSA Will need to coordinate any activities requested after ALlgLtst 1'1 With LBC, in

accordance with the terms of the LBC/Village lease,

• This LLL Commitment will be the same term as the LLL/Vlllage current Lease term as

follows:

Z.,, J.m:m. This \e~se sh_all_ i::01nmence on· the 2nd day Of June 20'15 arid ferminf:!l!;l, qn th_e fl day of ~un~, 2,035.

Uni••.•• !he VIiiage nolllles !he Sports Orga_nization In wrlling •. wilhln 90 days before.the 8:i<Plra_ll_an-pf U'ie _cui_oinal ,arn1:qr any add!t!1;>11aJ ~xlendcd p13rlod t_h_ereaneri. fhat t~e Village dqes not e_le~t to: ex~~n.d or-ch9-nge .!his le.ase; lhen th~dea$e agre_ement in_clu.~IJng all-of lts_terms, provisions and cOve'nants, shali,:,be aulomatlcallyaxlended for an addilional flv.a (5) yearlerrn. Th• Village reserves the right to terminate this Lease at any llrne Wlih a 90 day no/Ice, In wrillng, to the Spo[ls Organization.

Onbehalfofthe .. Li·b·ertyville. littleLeagueBoard.•,·. ~ I .. /·. c,· ( ·Q. William Bennett, President Signed: · · · te:..JIL.6:J 0 On behalf of the Libertyville Girls Softball Association,

Kelly Tyrakowskl, President . . Signed:-..«~ t~f f~,d,v Date: J /-)5-/"6

' •I

I' I l !

Kelly Amidei

From: Sent:

William Bennett <[email protected]> Friday, October 12, 2018 7:58 PM

To: Subject:

Kelly

From the LBC president

Thanks,

Bill Bennett

Kelly Amidei Fwd: Odom Field schedule

---- Forwarded message ---------From: Dan Nikolich <[email protected]> Date: Fri, Oct 12, 2018, 2:49 PM Subject: Re: Odom Field schedule To: William Bennett <[email protected]> Cc: Chris Beattie <[email protected]>, Steve Harper <[email protected]>

Bill, LBC does not have use of Odem prior to August 1st. We would have use from August through November. Let me know if you need anything else from me.

-Dan

Dan Nikolich [email protected] 847.212.1100

> On Oct 12, 2018, at 2:40 PM, William Bennett <[email protected]> wrote: > > Hi Dan > > We (Libertyville Little League, LLL) are finalizing an agreement with the Village for rights (in updating our lease) to use Odom during our baseball season. Odom was not included in our original lease because the Village wanted to keep that for programming of mens softball and adult kickball. they have now acknowledged that we need Odom to be included in the lease agreement, and we are prepared to spend some money on updates to the field The Village would like a letter from LBC stating that LBC has no interest in the fields prior to August of each year. Can you send me a note that LBC is interested in the Odom outfield on and after August 1st each year please? Village needs this in order for us to finalize the lease Our lease would then be for all days prior to August 1. LBC would still be able to use Odom for warm-ups, etc starting aug 1st >

1

> Thanks, > >Bill

2

PETITIONS AND COMMUNICATIONS

November 27, 2018

The Parks and Recreation Committee will meet at 6:00 p.m. on Tuesday, December 4, 2018.

The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on Monday, December 10, 2018.

The Committee of the Whole will meet at 6:30 p.m. on Tuesday, December 11, 2018.

The Water and Sewer Committee will not meet at 7:00 p.m. on Tuesday, December 11, 2018.

The Village Board will meet at 8:00 p.m. on Tuesday, December 11, 2018.

*All meetings will take place at the Village Hall unless otherwise noted.

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES ...

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