THE CORPORATION OF THE TOWN OF GEORGINA

THE CORPORATION OF THE TOWN OF GEORGINA

COUNCIL AGENDA

Wednesday, October 23, 2019

7:00 PM

1. CALL TO ORDER - MOMENT OF MEDITATION

“We would like to begin today’s meeting by acknowledging that the Town of Georgina is located over lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples and thank them for sharing this land. We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.”

2. ROLL CALL

3. COMMUNITY ANNOUNCEMENTS

4. INTRODUCTION OF ADDENDUM ITEM(S)

5. APPROVAL OF AGENDA

6. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE

THEREOF

7. ADOPTION OF MINUTES Pages 1-24

(1) Minutes of the Council Meeting held on September 25, 2019 Pages 25-35

(2) Minutes of the Council Meeting held on October 2, 2019

8. SPEAKERS

9. DELEGATIONS/PETITIONS None.

10. PRESENTATIONS None.

11. PUBLIC MEETINGS None.

(1) STATUTORY MEETING(S) UNDER THE PLANNING ACT OR MEETINGS PERTAINING TO THE CONTINUATION OF PLANNING MATTERS None.

(2) STATUTORY MEETING(S) UNDER OTHER LEGISLATION None. (3) OTHER PUBLIC MEETINGS None.

12. REPORTS

October 23, 2019 A 2 2019-10-23

(1) ADOPTION OF REPORTS NOT REQUIRING SEPARATE DISCUSSION (2) REPORTS REQUIRING SEPARATE DISCUSSION

Reports from the Chief Administrative Officer:

Pages 36-54 (A) Community Living Georgina request for the Corporation of the

Town of Georgina to act as Loan Guarantor

Report No. CAO-2019-0042

Recommendation(s):

1. That Council receive Report No. CAO-2019-0042 dated October 23, 2019, prepared by the Office of the CAO, regarding Community Living Georgina’s request for the Corporation of the Town of Georgina to act as a loan guarantor;

2. That Council provide direction to staff regarding Community Living

Georgina’s request for the Town to act as guarantor in their loan agreement with South Lake Community Future Development Corporation (SLCFDC) dated October 2019 for $250,000 and in their loan agreement with The Georgina Association for Business (GAB) dated October 2019 for $150,000.

Pages 55-57

(B) Georgina Community Initiatives Fund – Annual Update Report No. CAO-2019-0045

Recommendation(s): 1. That Council receive Report No. CAO-2019-0045, prepared by the

Clerk’s Division, Corporate Services Department dated October 23, 2019, regarding an update for the Georgina Community Initiatives Fund.

Reports from the Recreation and Culture Department: Pages 58-78

(C) The Link Licence Agreement between the Town of Georgina and the Regional Municipality of York Report No. RC-2019-0013

Recommendation(s):

1 That Council receive Report No. RC-2019-0013 prepared by the

Recreation and Culture Department dated October 23, 2019,

October 23, 2019 A 3 2019-10-23

respecting The Link Licence Agreement between the Town and the Regional Municipality of York.

2. That Council approve the applicable by-law to authorize the Mayor

and Clerk to enter into a Licence Agreement between the Town and the Regional Municipality of York.

3. That Council authorize the Mayor and Clerk to enter into a Licence

Agreement between the Town and the Regional Municipality of York for the fit out and occupancy of The Link Spaces S, T, U and V within Phase 3 Development, subject to the terms and conditions reflected in the attached Lease Agreement – Schedule A for a five-year term, with an optional five-year renewal on mutual consent subject to any minor revisions as may be required by the Town Solicitor.

Pages 79-103

(D) The Link Licence Agreement between the Town of Georgina and Community Living Georgina

Report No. RC-2019-0016

Recommendation(s):

1. That Council receive Report No. RC-2019-0016 prepared by the

Recreation and Culture Department dated October 23, 2019, respecting The Link Licence Agreement between the Town and Community Living Georgina.

2. That Council approve the applicable by-law to authorize the Mayor

and Clerk to enter into a Licence Agreement between the Town and Community Living Georgina.

3. That Council authorize the Mayor and Clerk to enter into a Licence

Agreement between the Town and Community Living Georgina for the fit out and occupancy of The Link Spaces J, K, L, M and N within Phase 2 Development, subject to the terms and conditions reflected in the attached Lease Agreement – Schedule A for a five-year term, with two consecutive optional five-year renewals on mutual consent subject to any minor revisions as may be required by the Town Solicitor.

Reports from the Development Services Department: Pages 104-115

(E) Application for Deeming Bylaw Approval ANDRE DESY & CAROLYN FULLER Lot 12 & Part Lot 13, Plan 408, 294 Beverley Drive, Keswick

Report No. DS-2019-0112

Recommendation(s):

October 23, 2019 A 4 2019-10-23

1. That Council receive Report No. DS-2019-0112 prepared by the Planning Division, Development Services Department, dated October 23, 2019 respecting an application for deeming by-law approval for 294 Beverley Drive, Keswick.

2. That Council approve the application submitted by Andre Desy and Carolyn Fuller to deem Lot 12 and Part Lot 13, Plan 408 not to be lots on a registered plan of subdivision for the purpose of Section 50(3) and in accordance with Section 50(4) of the Planning Act, R.S.O. 1990.

3. That Council pass a by-law to deem Lot 12, and Part Lot 13, Plan 408

not to be lots on a registered plan of subdivision for the purpose of Section 50(3) and in accordance with Section 50(4) of the Planning Act, R.S.O. 1990.

Pages 116-310

(F) Evaluation of the 2020 Budget Requests received from Community Organizations


Recommendation(s): 1. That Council receive Report No. DS-2019-0130 prepared by the

Economic Development and Tourism Division, Development Services Department dated October 23, 2019 respecting an evaluation of the 2020 budget requests received from community organizations.

2. That the following budget requests received from the following

community organizations be considered by Council during the 2020 Budget deliberations on December 4th

Routes Transportation - $75,000 The Training Centre (GTTI) - $50,000 The Georgina Chamber of Commerce - $84,404 The Georgina Art Centre and Gallery - $110,000 The Military Museum – $24,000 Georgina Farmers Market - $8,000

3. That the Georgina Farmers’ Market enter into a 3-5 year facility rental

contract respecting the outdoor space at the Link and that the Market be required to contribute to the cost of washroom maintenance during the operation of the Market and any indoor/outdoor storage areas utilized.

13. DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND

COMMITTEE OF ADJUSTMENT

(1) Dispositions/Proclamations

October 23, 2019 A 5 2019-10-23

Pages 311-314 (A) Georgina Selection Committee recommending Council approve the

Terms of Reference for the Georgina Property Standards Committee. Pages 315-316

(B) Steve Clerk, Minister, Ministry of Municipal Affairs and Housing, announcing the launch of a consultation on potential changes to the delivery of building code services, ‘Transforming and Modernizing the Delivery of Ontario’s Building Code Services’, said consultation closing November 25, 2019.

Pages 317-318 (C) Geraldine Nerdjivanian requesting Council’s support of the 2019 ‘Fill a

Purse for a Sister’ campaign, a campaign in support of women’s shelters and crisis centres across Canada.

Page 319 (D) Forrest Jones requesting Municipal Signficant Status in support of an

application for a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario, for the “Disco Diva’s” concert to be held on March 18, 2020 at the Stephen Leacock Theatre.

Page 320 (E) Forrest Jones requesting Municipal Signficant Status in support of an

application for a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario, for the “Practically Hip –Tribute to the Tragically Hip” concert to be held on April 4, 2020 at the Stephen Leacock Theatre.

(2) General Information Items

Page 321 (A) Information Items (B) Briefing Notes None.

(3) Committee of Adjustment Planning Matters None. (A) Under Review (B) Recommendations (C) Decisions

14. MOTIONS/NOTICES OF MOTION

15. REGIONAL BUSINESS 16. OTHER BUSINESS 17. BY-LAWS

Pages 322-325 (1) Bylaw Number 2019-0090 (HO-1), being a bylaw to designate Part 1 of Part

of Lot 6, Concession 7, 26280 Park Road, Sutton, as a property of Cultural Heritage Value or Interest.

October 23, 2019 A 6 2019-10-23

Page 326 (2) Bylaw Number 2019-0091 (LI-3), being a by-law to authorize the Mayor and

Clerk to execute the necessary documents to complete the Licence Agreement between the Town of Georgina as Licensor and Community Living Georgina for the use of Interior Space upon the lands known municipally as 20849 Dalton Rd, Sutton. (Advisement: Refer to Report No. RC-2019-0016, Item No. 12(2)(D) of the October 23rd agenda)

Page 327 (3) Bylaw Number 2019-0092 (LI-3), being a by-law to deem certain registered

plans of subdivision or parts thereof not to be registered plans of subdivision for the purposes of Section 50(3) of The Planning Act, R.S.O. 1990, as amended. (Advisement: Refer to Report No. DS-2019-0131, Item No. 12(2)(E) of this agenda)

Page 328 (4) Bylaw Number 2019-0093 (LI-3), being a by-law to authorize the Mayor and

Clerk to execute the necessary documents to complete the Licence Agreement between the Town of Georgina as Licensor and the Regional Municipality of York for the use of Interior Space upon the lands known municipally as 20849 Dalton Rd, Sutton (Advisement: Refer to Report No. RC-2019-0013, Item No. 12(2)(C) of the October 23rd agenda)

18. CLOSED SESSION None.

(1) Motion to move into closed session of Council

(2) Motion to reconvene into open session of Council and report on matters discussed in closed session.

19. CONFIRMING BY-LAW

Pages 329-332 (1) By-law No. 2019-0095 (COU-2), a by-law to confirm the proceedings of

Council on October 23, 2019.

20. MOTION TO ADJOURN

1

Staff:


COUNCIL MINUTES

Wednesday, September 25, 2019 7:00PM

David Reddon, Chief Administrative Officer Harold Lenters, Director of Development Services Dan Buttineau, Director of Recreation and Culture Ron Jenkins, Director of Emergency Services and Fire Chief Rob Wheater, Director of Corporate Services and Treasurer Rob Flindall, Director of Operations and Infrastructure Ryan Cronsberry, Deputy Chief Administrative Officer Valerie Stevens, Director, Library Services/CEO Connor McBride, Planner II Ken McAlpine, Manager, Parks Development and Operations Ingrid Fung, Planner II Lawrence Artin, Head, Special Capital Initiatives Devin Dillabough, Supervisor, Inspections/Deputy CBO Alan Drozd, Supervisor, Development Planning Zaidun Alganabi, Manager, Development Engineering Mike Hutchinson, Chief Municipal Law Enforcement Officer Tanya Thompson, Manager, Communications Rachel Dillabough, Town Clerk Carolyn Lance, Council Services Coordinator

A moment of meditation was observed.

1. CALL TO ORDER- MOMENT OF MEDITATION

"We would like to begin today's meeting by acknowledging that the Town of Georgina is located over lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples and thank them for sharing this land. We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship."

2. ROLL CALL

The following Members of Council were present:

Mayor Quirk Councillor Waddington Councillor Neeson

Regional Councillor Grossi Councillor Fellini Councillor Sebo

2September 25, 2019 M 2 2019-09-25

Councillor Harding


• The trail at the bottom of Bud Legget Crescent has been completed • September 28 and 29, Annual Georgina Studio Tour • September 28 and 29, Chippewas Annual Pow Wow event located on Georgina Island

(1) Presentation of 'Mavis Gulyas Street' street sign

Council presented a 'Mavis Gulyas Street' street sign to Ms. Gulyas's family members in honour of Ms. Gulyas's contributions to the Town. The family expressed appreciation for the presentation, stating that Ms. Gulyas was honoured by being named the Citizen of the Year in 1990 and for naming a street after her.

(2) Presentation of' Sam Battaglia Crescent•-street sign to Josephine Nero

Council presented a 'Sam Battaglia Crescent' street sign to Sam's family members; the street in Sam's honour will be located in the Ainslie Hill Subdivision on Catering Road in Sutton. The family thanked Council for this great honour, they are proud that Council is celebrating his life and accomplishments in this manner.

4. INTRODUCTION OF ADDENDUM ITEM(S) None.


Moved by Councillor Fellini, Seconded by Councillor Neeson

RESOLUTION NO. C-2019-0502

That the September 25, 2019 agenda be adopted.

Carried.

6. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None.

7. ADOPTION OF MINUTES None.

8. SPEAKERS

Alex Troop, the developer of the Hedge Road Landing project, Item No. 12(2)(B), advised that he is in complete agreement with the staff report, thanked Town staff and Council for all of their work, assistance and cooperation to date and advised that he remains committed to advancing the project in a cooperative manner.

3September 25, 2019 M 3 2019-09-25

Moved by Councillor Harding, Seconded by Councillor Fellini


That the delegation provided by Alex Troop, the developer of the Hedge Road Landing project, advising that he is in agreement with the staff report and providing an update on the advancement of the project in a cooperative manner with Town staff, be received.

Carried.

Michael Smith, respecting Report No. DS-2019-0082, in attendance on behalf of Ballymore Development (Keswick) Corp., owner of the draft approved subdivision on the north side of Glenwoods Avenue behind the Walmart site, and Mr. Chanthiran Kanagaratnam, owner of 110 Glenwoods Avenue located on the north side of Glenwoods Avenue and abutting the subdivision •advised that he disputes staff's position that the conveyance of the blocks would set a dangerous precedent; Mr. Kanagaratnam is not proposing to develop the lands he seeks to acquire and understands that the 10 metre buffer to the woodland edge will apply to the parcel and any future application of the residential portion of his property would consider environmental features, there are no rare, endangered or significant plants on the parcel requested to be conveyed •Mr. Kanagaratnam agrees that the two woodlot blocks should be zoned 'open space', is willing to enter into a conservation easement agreement with the Town, has agreed that no fence will be erected within the woodlot as part of the agreement and will clean up the western parcel of the material dumped there

Moved by Councillor Waddington, Seconded by Councillor Neeson


That the information provided by Michael Smith respecting Report No. DS-2019-0082 acting on behalf of Ballymore Development (Keswick) Corp., owner of the draft approved subdivision on the north side of Glenwoods Avenue behind the Walmart site, and Mr. Chanthiran Kanagaratnam, owner of 110 Glenwoods Avenue located on the north side of Glenwoods Avenue and abutting the subdivision be received.

Carried.

Chanthiran Kanagaratnam, 110 Glenwoods Avenue, respecting Report DS-2019-0082, advised that he is the potential purchaser of lands from the subject property, has no intention of developing the lands within the woodlots or required buffer, is prepared to have the blocks zoned as Open Space and to enter into a Conservation Easement Agreement, has no intention to construct a fence to separate the woodlot, will clean up the garbage dumped on western block and

4September 25, 2019 M 4 2019-09-25

requested if both blocks are not severed, that the western block be severed and conveyed to him.

Moved by Councillor Fellini, Seconded by Councillor Waddington


That the information provided by Chanthiran Kanagaratnam respecting Report No. DS-2019-0082 concerning his desire to purchase the western block of land from Ballymore Development (Keswick) Corp that abuts his property at 110 Glenwoods Avenue, be received.

Carried.

Wayne Phillips, Malone Road, respecting Item No. 10(1), advised that he is in support of Cliff William's presentation respecting the Jacksons Point Harbour development, indicating that Jackson's Point Harbour with surrounding parks,

____ beacb,_b_oatiog_aod_bistQ[ic_aLactiyj1ie_s_, __ c_ontinu_e_s_to be an attraction, and _should be restored. A group of residents has created a Facebook page called 'Friends of Jackson's Point' . He encouraged Council and staff to be more open in disclosing the direction being taken, and noted that residents would like a head at the table in order to be involved in the community.

Moved by Regional Councillor Grossi, Seconded by Councillor Sebo


That information provided by Wayne Phillips in support of Cliff William's position concerning the potential for the Jackson's Point area, be received.

Carried.

Anne May, 100 Glenwoods Avenue, respecting Report No. DS-2019-0082, stated that she is concerned with the proposed 10 metre buffer around her property; she feels like she is being blocked in, if the buffer remains.

Moved by Councillor Waddington, Seconded by Regional Councillor Grossi


That the information provided by Anne May, 1 00 Glenwoods Avenue respecting Report DS-2019-0082 and her concern with the proposed 10 metre buffer around her property.

Carried.

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10. PRESENTATIONS

(1) Seema Allahdini, Public Education and Outreach, Women's Support Network of York Region, advising of the services it provides as York Region's only Sexual Violence Crisis Centre.

Kelly Collins, Board Chair, and Seema Allahdini advised Council that the Women's Support Network of York Region was established in 1992 as York Region's only sexual violence and youth crisis centre and currently has three portfolios including sexual violence, commercial sex trafficking and prevention work through prevention education •core funding provided by the Ministry of the Attorney General, the Provincial Ministry of Children and Social Services, federal funding from the Department of Women and Gender Equity, Canada Summer Jobs, Newmarket's Bingo World and from private donators •raising awareness via a link on the Town's website, willing to make presentations to organizations

•Information to be disseminated through the Town's social media avenues and brochures provided to the local libraries, Civic Centre and other Town facilities



That the presentation provided by Kelly Collins, Board Chair, and Seema Allahdini, Public Education and Outreach, Women's Support Network of York Region, advising of the services it provides as York Region's only Sexual Violence Crisis Centre be received.

Carried.

(2) Cliff Williams regarding the potential of the Jackson's Point Harbour area.

Mr. Williams stated that tourism is the one business that exists but is not exploited in Georgina and requested that Council not just direct staff to initiate discussions of the potential acquisition of the MSR Lalu Jackson's Point Inc. Lands on the south side of the channel, but to direct staffto move to the next stage where a concept and funding could be explored, so that the Town can preserve the beach and park access, and that this be considered during the 2020 budget deliberations.

Moved by Councillor Sebo, Seconded by Councillor Neeson


6September 25, 2019 M 6 2019-09-25

That the presentation provided by Cliff Williams respecting the potential of the Jackson's Point Harbour area and requesting Council move forward with a concept plan and funding for the improvement of the Harbour area and preservation of the beach and park access, along with the exploration of funding options during the 2020 budget deliberations, be received.

Carried.

Staff was requested to report back to Council updating the actions being taken by staff respecting the Jackson's Point Harbour redevelopment area.

David Reddon stated that phase 1 of the Parks Waterfront Master Plan Strategy includes the harbor and staff will be issuing the Request for Proposal document shortly for consulting services to provide some of the direction to follow for the parks and the harbor property.

11. Pl:JBLIC MEE:YINGS None.

(1) STATUTORY MEETING(S) UNDER THE PLANNING ACT OR MEETINGS PERTAINING TO THE CONTINUATION OF PLANNING MATTERS None.

(2) STATUTORY MEETING(S) UNDER OTHER LEGISLATION None. (3) OTHER PUBLIC MEETINGS None.

12. REPORTS

(1) ADOPTION OF REPORTS NOT REQUIRING SEPARATE DISCUSSION None.

(2) REPORTS REQUIRING SEPARATE DISCUSSION

Reports from the Development Services Department:

(A) Application to Revise or Alter an Approved Draft Plan of Subdivision requiring Council Approval BALL YMORE DEVELOPMENTS (KESWICK) CORP, Part Lot 6, Concession 3 (NG), RP65R-31761, Parts 58 & 59, n/s Glenwoods Avenue AGENT: Michael Smith Planning Consultants


Ingrid Fung, Planner II, provided a summary of the report, along with a power point presentation. •applicants are proposing to remove the western parcel from Block 92 in order to add it to 110 Glenwoods Avenue, rather than both the western parcel and the eastern parcel as previously sought.

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Harold Lenters; •1 0 metre buffer would not automatically be implemented if/when owners on Glenwoods Avenue propose to develop their land •suggested the matter be referred back to staff for consideration of potential consequences of the suggested conservation easement and lot reduction for conveyance

Alan Drozd; •complication concerning the presence of a significant nesting of Herons in the northern portion of woodlot area on the south side of Dovedale Drive which delayed and complicated the construction program for the extension of Dovedale Drive as activity needs to occur during the non-nesting period. •zoning by-law to be presented to Council following the approval of the urban design guidelines, placing restrictions around the zone associated with the herons to avoid disruption of the federally protected birds •need to ensure the heronry issue is resolved as the federal government takes this matter very seriously

Zaidun Alganabi; •construction of the extension of Dovedale Drive should commence shortly, in conjunction with residential lots


RESOLUTION NO. C-2019-051 0

1. That Council receive Report No. DS-2019-0082 prepared by the Planning Division, Development Services Department dated September 25, 2019 respecting an application to revise or alter approved Draft Plan of Subdivision 19T-13G01 requiring Council approval submitted by Michael Smith Planning Consultants; Development Coordinators Ltd. on behalf of Ballymore Development (Keswick) Corp. for lands described as Part Lot 6, Concession 3 (NG); RP 65R31761 Parts 58 and 59.

2. That Council refer the application to revise or alter approved Draft Plan of Subdivision 19T-13G01 back to staff to investigate the revised request, specifically the conveyance of only the westerly parcel of land from Block 92 to the property owner abutting this parcel to the east, placement of a conservation easement on the western parcel, and the potential shift of the trail system to the other side of 100 Glenwoods Avenue.

Carried. (B) Hedge Road Landing, Draft Plan Condition 11

Draft Plan of Condominium 19CDM-06G01 Part Lot 5, Concession 8 (G)

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2052267 Ontario Inc. (c/o Alliance Homes) Report No. DS-2019-0116

2019-09-25

Zaidun Alganabi provided a summary of the report along with a power point presentation. •large pieces of infrastructure need to be constructed through community improvement or grants for a further pumping station. Last expansion of sewage plant occurred in the 1990's, additional expansion and allocation required.

Rob Wheater advised that by indexing over time the potential financial compensation paid to the Town by the owner for the installation of the remaining portion of the forcemain to service the East Lands subdivision to the east of the subject property, it will ensure the Town will have sufficient funds to conduct the work when required.

Moved by Councillor Sebo, Seconded by Councillor Waddington


1 . That Council receive Report No. DS-20 19-0116 prepared by the Development Engineering Division, Development Services Department dated September 25, 2019 respecting Hedge Road Landing, Draft Plan Condition 11, Draft Plan of Condominium 19CDM-06G01.

2. That Council approve, in principle, the proposal set out in Attachment 6 as an alternative approach for satisfying Draft Plan Condition 11 .

3. That pursuant to Section 51(44) of the Planning Act, R.S.O., 1990, c.p.13, as amended, Condition 11 of draft plan approval for Draft Plan of Condominium 19CDM-06G01 be amended by adding the following to the end thereof:

''Alternatively, rather than requiring the Owner to construct the above-noted forcemain to service those lands east of the subject lands, at the Town's complete discretion, Council may consider and approve a Financial Compensation Agreement.", such that the condition reads as follows:

"The owner shall agree in the condominium agreement to undertake all at his expense the design and construction of a sanitary sewer forcemain adequately sized to accommodate proposed flows from those lands east of the subject lands now contained within the urban service boundary of the Sutton Secondary Plan, as amended. The forcemain shall be routed from the east limit of the subject lands at the westerly projection of Elizabeth Street, through the subject lands to Black River Road and then westerly on Black River Road to the Sutton Water Pollution Control Plant. The owner shall convey an easement of suitable size as determined by the Director of Engineering and Public Works for the purpose of maintaining the forcemain. Alternatively, rather than requiring the Owner to construct the above-noted forcemain to service

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those lands east of the subject lands, at the Town's complete discretion, Council may consider and approve a Financial Compensation Agreement."

4. That pursuant to Section 51 (47) of the Planning Act, R.S.O. 1990, as amended, written notice shall not be given as the change to Condition 11, of Draft Plan Approval for Plan of Condominium 19CDM-06G01 is considered to be minor.

5. That Planning Staff forward the revised conditions of draft plan approval to the applicant, their agent, and the York Region Director of Community Planning and Development Services, and to all other agencies for which the Town has imposed conditions of draft plan approval and to all other agencies which have imposed their respective conditions of approval.

6. That the Owner's solicitor provide a draft Compensation Agreement to satisfy revised Condition 11 for review by Staff and the Town solicitor and that the Compensation Agreement be brought back to Council for approval.

Carried.

(C) Formalization of Encroachments 2687169 Ontario Limited (c/o Luch Tor) Lot 220, Plan 220, 404 The Queensway South

Report No. DS-20 19-0121

Moved by Councillor Waddington, Seconded by Councillor Fellini


1. That Council receive Report No. DS-2019-0121 prepared by the Planning Division, Development Services Department, dated September 25, 2019 respecting the formalization of the encroachments identified in site plan exemption application E.002 submitted by 2687169 Ontario Limited (c/o Luch Tor) for 404 The Queensway South, Keswick.

2. That a by-law be passed authorizing the Mayor and Clerk to enter into an encroachment agreement between the Town of Georgina and the Owner of 404 The Queensway South, Keswick.

3. That the encroachment agreement be executed and registered on title of the subject property and relevant rights-of-way prior to the issuance of any building permit under application #190507.

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4. That the property described as PIN 034760364 and legally described as Widening along W/S of the Queen sway S PL 193 N Gwillimbury; Georgina be conveyed to York Region following the execution of Recommendations 2 and 3.

Carried.

Moved by Councillor Fellini, Seconded by Councillor Neeson

That the Council Meeting recess at 8:55pm

Carried.

The meeting reconvened at 9:12pm

(D) Development Charges By-law- Complaint by M. Mair


Mayor Quirk read a script to explain the procedure to conduct a Hearing.

Mayor Quirk advised that council has convened for the purposes of conducting a hearing of a complaint brought pursuant to Section 20 of the Development Charges Act by Marilynne Mair, 226 Bayview Avenue, Keswick who will be representing herself.

Mayor Quirk advised that the purpose is to hold a hearing with respect to the aforesaid complaint. Adjournment requests shall be dealt with at the start of proceedings. As per the Rules, Council may take one of the following actions with respect to a request for an adjournment; (a) Grant the request (b) Grant the request and fix a new date (c) Grant a shorter adjournment than requested (d) Deny the request (e) Direct that the hearing proceed as scheduled but with a different witness, or

evidence on another issue, or (f) Make any other appropriate order

The format for this hearing is as follows; (a) The complainant will make her submissions. If the complainant wishes to call

witnesses these will be called at this time. (b) Town staff will make their presentation on the report prepared (c) The complainant will be invited to respond to the questions or clarifications

requested by Members of Council and respond to the staff presentation

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(d) Conclusion and adjournment of hearing. At the conclusion of the hearing, Council will either deal with the complaint and issue a decision or reserve its decision in which case a decision will be provide to the complainant in writing at a later date following further deliberation and a further meeting of Council.

Mayor Quirk called on Marilynne Mair to make submission and call witnesses, if any, with respect to the complaint. Ms. Mair was sworn in and provided information on the complaint.

Ms. Mair, the Claimant, advised as follows; •on January 2nd, spoke with Feiby Salib in the Building Department, advised Feiby that she had submitted a conditional offer to purchase 226 Bayview Avenue and she was there to do her due diligence •she asked a number of questions, most relevant being if there were any other fees besides basic building permit fees that she would need to pay to build •after checking the file and computer, Feiby assured her and her boyfriend that only building permit fees applied •Ms. Mair felt completely confident and sure that she had performed her due diligence, had received the correct information and they could afford to purchase and build their home based on the budgeted funds, mortgage approvals and the information received from the Town of Georgina Building Department •proceeded to purchase the lot •Thursday, March 7th, their Project Manager Tim Danbrook attended the counter for the permits and was informed that an additional over $77,000 worth of levies applied to this lot •she attended the Building Department herself after receiving this information, spoke with Lori •she wrote a letter to Rod Larmer and John Espinosa expecting her situation to be addressed and asked for a meeting and received a short response indicating that Feiby does not recall the conversation. •paid a lawyer to write a letter asking for a meeting but received no reply •she received no care or consideration or a chance to speak to Rod, John and Feiby at a meeting •on July 2nd, she filed a development charges complaint •was advised that Rachel Dillabough had responded to her via email but she did not receive this email, creating a time sensitive issue •Rachel focused on the format in which the development charge complaint had been submitted, attaching a bylaw with a complaint form to use •in none of the emails did Rachel mention to her that the forms would only be addressing the Town's development charges and not the Region's development charge although she was disputing all development charges; her complaint was issued as it was written •there is also an issue concerning the vacant lot. Staff's response is that the detached garage has existed for years and staff are unsure as to when it was built

12September 25, 2019 M 12 2019-09-25

•the existence of residential garage and foundation, concrete pad and hydro proves that 226 Bayview has never been a vacant lot and as such, there should not be development charges •Building Department has stated that the applicant claims the existing detached garage at north end of property was a remaining part of the original cottage that was demolished under authority of demolition permit 920244. Staff do not agree with this based on Town permit records and aerial photography •claimant maintains that the garage is a part of the original cottage. It was not an entity unto itself. A final inspection of the original cottage was never done although a demolition permit existed •staff indicated there are notes from 1996 indicating that the property is a vacant lot and the existence of the garage is legal non-conforming; she believes these two notes contradict each other, either it is an empty lot or there is a garage on it, both cannot be true •does not know what the bylaws were in 1996 about the legal existence of a residential garage without the rest of the cottage but it does not mean that it is a legal situation in 20-19

_._tbe_Building_D_ep_artroenthad_n_Qpaperwork_regarding_when a decisionyvas _made to charge development charges and it seems they are now scrambling to find proof to justify the development charges •when the building permit was applied for, they used the maximum lot coverage in their design. The Building Department reviewed the plans and advised that the garage is using part of the maximum lot coverage and it would either need to be demolished or Planning would need to increase the lot coverage. In other words, the garage is being considered part of the new development but it was not a part of the old development which doesn't make sense to her •demolition permit to remove old garage was obtained and the work was completed in 2019 •Building Department are sticklers for documentation; her development charges complaint letter would not be accept unless it was on their standard form, even though all the information required was there, it did not need to make sense, it just needed to follow procedure and protocol •This same organization has no documentation showing that the cottage was demolished, no final inspection was ever done, they are asking Council to accept from them in lieu of final inspection, a couple of old photographs from their archives, showing that somewhere in a 10 year period a cottage was demolished and the garage remained and also asking that the garage be ignored because they are going to call this an empty lot •if she went to the building department and said she wanted to put a shed on her yard, that she is not going to fill out an application or apply for permits but provided a picture of her back yard taken from above, it would not be acceptable •'Duty of care' is an obligation by a person or organization to avoid acts or omissions that could likely cause harm to others, an obligation for a person to be careful and considerate in their actions; Feiby owed the complainant a duty of care, she should have told the complainant of this huge $76,000 development charge as she knew she was using Feiby's answers to reach a decision and that

13September 25, 2019 M 13 2019-09-25

the complainant expected that Feiby was knowledgeable as was implied by her position in the Building Department. •Rachel should have mentioned in one of her emails that any complaint letter filed would only address a small part of the development charges being disputed and not the entire charge, and Rod should have afforded the claimant a chance to meet •she is a mother, her children's father passed in 2011 with no life insurance, her home is all she has and she is all her children have, she is the only person who will leave them anything. This is a staggering, life-altering, financially destroying amount of money for her, she deserves to be treated better and deserves a meeting to discuss this terrible thing that has happened to her, deserve for her town to show her a bit of compassion, kindness and common decency •the claimant believes the Town of Georgina dropped the ball on this, when they did not do a final inspection of the site to ensure the work was completed, when they designated 226 Bayview as a vacant lot when there was a residential garage on it, when she went to the counter to do her due diligence and Fieby did not give her the correction information •the claimant requested Council hold the Town and Building Department by the strict rules they bind others to, that they not accept all the photographs today but use the information in the file acknowledging that the Town has no record of when the cottage was demolished as they never went to inspect and they acknowledge the existence of a structure on the property that precludes it from being a vacant lot, and that the Town incorrectly assessed this as a vacant lot and because of the existence of a residential garage with foundation and hydro which was part of the original cottage and had to be demolished in order to build and this was done within the 60 month period •because the claimant was given the wrong information by Feiby, she asked that Council find the assessment for development charges was incorrect and that her money be returned to her in its entirety

Devin Dillabough was sworn in and submitted evidence at this time. •staff report discusses the development charge appeal •Building Permit 190159 applied for March 6, 2019 to build a new single family dwelling •staff determined that development charges would be applicable •Permit issued May 2, 2019 upon payment of the development charges, collected on behalf of the Town, the Region and the School Board •complaint filed appealing the development charges by Marilynne Mair, the claimant •staff reviewed the complaint and have the following responses; •claimant claimed that 226 Bayview was never an empty lot as part of the original residential structure has always been on the land. There was a new house built in 2019, there was a separate detached garage on property. Permit issued in 1976 to repair the garage but unsure when the garage had been built. Staff is of the understanding that a detached garage is not a residential structure, it is an accessory structure and not considered as part of a residence.

14September 25, 2019 M 14 2019-09-25

•claimant indicated that there was an application made June 15, 1977 to complete renovations to part of the residential structure and this clearly shows the remaining residential garage as part of the original structure •no record of a permit on that date but he believes they may be referring to the building permit issued in 1976 to repair the garage which had an expiry date of June 15, 1977 •claimant's claim of a demolition permit application dated June 26, 1992, approved to demolish original 3 bedroom residential structure. Claims the permit clearly shows part of the structure will remain and that a final inspection was not done. •Pages 115-117 of the agenda, the permit application for the demo of the cottage, first page is the application No. 920244, page 117 is the site plan used at the time, showing that the cottage is to be demolished and the top left-hand corner is the garage, but is not labelled •notes in file from August 14, 1996 that the lot is vacant and August 24, 1996 that the location of the garage without a dwelling is legal non-conforming; suspect two different staff members wrote 'vacant' and meant that the house was no longer there, not speaking about the garage

-- ---- -- ~Augusl24!11_commenLwas_respecting_garage.--=-sp_eculation -aerial photos, one from 1970 and one from 2002. In both photos from York Mapping; can see the cottage in the 1970 photo and can make out in the top lefthand corner. North-west corner, there is a small building, the detached garage. The 2002 photo, can see the detached garage but the house is no longer there •there is no record of a final inspection on the demolition, just a note in the file that the house is no longer there •respecting the development charges, regardless of that fact, the Town's development charge by-law speaks to redevelopment within 60 months. There was no house in 2002 and the garage is an accessory structure to a residential use that no longer exists -respecting lot coverage, when the applicant applied for a building permit, lot coverage is calculated based on a certain area of the property and the buildings take up a certain percentage of lot coverage. It was determined that the house and garage combined would exceed the maximum permitted lot coverage. The options were to apply for planning approval to allow for an increased lot coverage, or simply remove the garage. In this case, an application was made for demolition and the garage was removed •one final picture received by staff, attachment #4 , is a coloured photo showing concrete found when excavating; it may be remnants of what was there originally but it does not constitute a dwelling, would not be a building according to the Building Code Act and staff would not consider this to constitute a dwelling •four different permits issued throughout the life of this property; in 1976 to repair the detached garage, in 1992 a demolition permit for the cottage which was demolished sometime between 1992 and 2002 when we know it was gone based on the aerial photo, a building permit application for a new home and a building permit application to remove the original detached garage •cannot speak to the comments about staff, he was not involved in that. The counter is always busy, staff always strive to provide accurate information to

15September 25, 2019 M 15 2019-09-25

customers. Typically it is usually not the frontline staff at the counter to give out development charge information, it would be a zoning examiner behind the scenes. •staff does not agree that development charges would be exempt in this case. •believe the photo speaks for itself, in 2002 the lot was vacant, 17 years have passed without a house on the property •it is a 60-month redevelopment timeframe with the Town's development charge bylaw. Each municipal authority has its own bylaw but Georgina's is 60 months. When you remove something, the owner has 60 months without paying a development charge

Regional Councillor Grossi enquired if the only time this time period has been extended beyond the 60 months is if Council asks the owner of a property to demolish a structure on the property for the purposes of clearing the land due to it being unsightly

Devin Dillabough advised that the standard timeframe is 60 months. The by-law permits that timeframe to be extended to 120 months, but this instance is still beyond that timeframe

Councillor Sebo indicated that page 102 in the agenda, or page 4 of the report, refers to two of the four most recent building permits. The building permit numbers and dates seem to be reversed.

Devin Dillabough explained that the demolition permit for the detached garage had to be issued and the garage had to be removed before issuing the permit for the other building. Permit No. 190159 was applied for on March 61h and throughout the review process, it was discovered that the lot coverage was exceeded, so they made the application after for the demolition permit

Regional Councillor Grossi enquired if the Town gives development charge credits for accessory structures left on a property, and if the Region gives development charge credits for this reason

Devin Dillabough stated that neither the Town nor the Region give development charge credits for accessory structures left on a property

Councillor Harding enquired if the Region has development charges on this property also, or if the Town collects on behalf of the Region

Devin Dillabough stated that the Region does have development charges and the Town collects those development charges on behalf of the Region

16September 25, 2019 M 16 2019-09-25

Mayor Quirk •page 100 lists the Town's development charges, the Town collects for the Region and School Board. Appeals are only allowed to be submitted to the Town for the Town's development charges •any appeal of the Region or School Board needs to go directly to the Region and the School Board. This appeal is for the Town's development charges in the amount of $11,245.00 only. •enquired what the definition of a dwelling unit is

Devin Dillabough •a dwelling unit is defined in the Town's development charges bylaw; "A dwelling unit means any part of a building or structure used, designed or intended to be used as a domestic establishment where one or more persons may sleep and are provided with culinary and sanitary facilities which include at a minimum a kitchen, a sink, stove, fridge, a toilet and a sink for the exclusive use with a toilet." •A detached garage does not contain those amenities and does not qualify as a dwelling unit. The land may not be fully vacant but is vac<:rnt ·of a dwelling unit,

_ ___ vacaotioJbe_sense_ot_a_msidence_,_io_ttle_s_e_ns_e_a_f_what~JopmenLcharges_ar_e __ payable for

Councillor Neeson inquired if there is a policy in place for keeping an internal record with respect to contact with a member of the public at the building counter

Devin Dillabough advised that there is no specific policy with respect to how information is given out or how information is sent out. A lot of information is given verbally. Written information respecting development charges would always be sent from a zoning examiner or possibly Rod or himself. An applicant should not be getting a written letter prepared by an Application Examiner outlining what the development charges are. The Application Examiner's main function is permit intake, so their expertise is application fees for building permits, site alteration permits, etc. He does not know the conversation that took place but their mindset when there are people standing at the counter is related to the applications for a building permit, not the charges that are payable upon issuance of a building permit.

Regional Councillor Grossi enquired of the claimant if she bought the lot privately and if she used a real estate agent and if she purchased through a real estate agent, if that agent works in the Town of Georgina.

The claimant indicated that she bought the property through a local real estate agent. The agent put in a clause for her to do her due diligence, told her to go to the building department to ensure that there was nothing unusual about the lot, no charges, nothing under the LSRCA that may give her problems.

17September 25, 2019 M 17 2019-09-25

Regional Councillor Grossi enquired if the claimant hired a lawyer to review the agreement of purchase and sale before the due diligence clause was removed and the claimant indicated she did not.

Regional Councillor Grossi advised that as far as he knows, prior to closing the deal, the only reason to remove that due diligence clause would be on the advice of a lawyer saying more research is necessary respecting what the costs may be, not from speaking to someone at a counter regarding what may occur, the real estate agent should have advised her that there may be an issue with respect to some of the costs relative to that property. That is between the claimant, her lawyer, her real estate agent and her decision to move forward with the purchase of the property and removing the clause.

The claimant stated that she spoke to someone at the counter of the Building Department at the Town of Georgina and believes that person should have referred her to another staff member if she did not know the answer to her question.

Councillor Waddington enquired if the claimant's argument against the payment of the development charges is primarily based on the fact that she believes the land is not vacant, or the fact that she believes someone at the Town made a mistake or a combination of the two.

The claimant stated that her argument is mostly because the person at the counter made a mistake but also, she researched this on the internet and found the original Development Charges Act which clearly stated that if a property has a building or structure on it for which a demolition permit is required and this permit is taken out within 48 months of the new building going up, then development charge credit is due. That is the wording she was going by. She did not realize this was replaced by the Town of Georgina putting in their own bylaw in 2016. She feels as though it was not a vacant lot and calling it a vacant lot was an error on behalf of the Building Department, but mostly Phoebe owned her a duty of care and she made it very clear to Feiby that she had a conditional offer in and if she wasn't qualified to answer her question, she should have said that.

Councillor Waddington enquired again that the claimant is disputing the fact that it was a vacant lot and truly does not believe it was one, and enquired if she has an MLS listing of per property; the claimant advised that she does not believe it was a vacant lot and does have the MLS listing but not with her.

Councillor Waddington stated that he just looked up 226 Bayview Avenue online and it is listed as a vacant lot.

Councillor Neeson stated that due to your two positions of whether the lot was vacant or not and a failure respecting duty of care, from her perspective, he inquired what exactly the claimant asked Feiby and what the responses were

18September 25, 2019 M 18 2019-09-25

The claimant stated that she had originally come to the Town about two other properties for sale and there were issues with the Lake Simcoe Region Conservation Authority and an unassumed road and spoke with Lori •asked Feiby exactly that she had put in a conditional offer at 226 Bayview Avenue, she is on a very tight budget and needs to know that there are no unexpected fees associated with this lot; specificially, will she be dealing with any conservation authorities or just the Town, are there any unassumed roads, any unusual setbacks to prevent her from building in certain areas, any fees to be paid other than the basic building fees paid to the Town. Feiby looked in the file, brought it up on the computer and advised that as far as she can tell, it is just a standard building lot with building permit fees, but wasn't sure what they would cost. The claimant then texted her real estate agent, told her to firm up the offer •husband passed in 2011

Councillor Neeson inquired if the claimant presented the MLS listing at the counter, stated that it was a vacant lot, or provided any information other than the address.

The claimant provided the property address, did not provide the MLS listing. In the file, the top item in the file was the demolition permit from 1992 that showed the garage remaining and the cottage to de demolished. The demolition permit was there.

Councillor Neeson inquired of Devin Dillabough if we have record of Feiby, does he know who she is and can he provide her name and is she still a Town employee.

Devin Dillabough advised that he does know who the individual is, she is a Town employee and her name is Feiby Salib. She is not present. There are no record of the conversation and no notes in the file. •the copy of Rod's reply letter to Mair in the report is on page 122 •Feiby's position is one of three Application Examiners, their primary function is to receive applications for building permits and site alteration permits and permits to connect at the building counter. The do answer general inquiries, typically they are not expected to answer questions about development charges, just basic zoning questions. They are the frontline staff to greet the public. If someone has a complex question, the Application Examiners direct them to a staff member behind the scenes, to a Zoning Examiner, Jeremy Liscoumb or Lori Gardiner.

Mayor Quirk inquired how a person would find out if development charges were associated with a property they were interested in.

Devin Dillabough •need to know what questions to ask. The counter is usually busy. If someone comes up to ask if there are development charges on the property, they would be directed to speak to a Zoning Examiner. At the same time, he does understand

19September 25, 2019 M 19 2019-09-25

the applicant's frustration; she wanted to know about fees. He does not believe that is the Application Examiner's responsibility, but it is unfortunate that she wanted to be made aware of the development charges and she was not made aware of them.

Regional Councillor Grossi inquired if staff would receive multiple calls over the course of a day answering basic questions.

Devin Dillabough advised that staff members receive all nature of questions respecting all aspects of development and questions not even not related to development.

Regional Councillor Grossi inquired if lawyers, real estate agents, the general public, anybody and everybody would call to ask these questions.

Devin Dillabough advised that it is fair to say that. He added that project managers, real estate managers, builders are all well aware of development charge bylaws, they may not be aware where they are applicable, but they would know to ask that question.

The claimant has no clarifications, just thanked Council for hearing her. She stated that she just wanted a chance to be heard and that's why she brought this development complaint primarily about the vacant lot because she was not allowed to bring a complaint about Feiby as it does not fall under a Section 20 complaint so she would not have been heard. That is why that was brought out as the primary reason and she tried to open with what happened to her at the counter.

Mayor Quirk concluded the hearing of this complaint brought pursuant to the Development Charges Act. Mayor Quirk thanked everyone for their participation and submissions with respect to this matter.

Mayor Quirk read the following: This concludes the hearing of this complaint brought pursuant to the Development Charges Act. ON behalf of the Members of Council, I wish to thank you for your participation and submissions with respect to this matter.

Town Solicitor Andrew Biggart advised that Council is not sitting as Council, it is sitting as a quasi-judicial body to make a determination akin to a judge making a determination at a trial. •in order to deliberate, it is appropriate to go into closed session so that deliberations can remain quiet and all members can speak freely on their opinions of the evidence provided. •staff recommendations were made public as part of the hearing process. •this would be the point for deliberations to take place with respect to the hearing that has just occurred.

20September 25, 2019 M 20 2019-09-25

•the report came forward referencing Section 20 of the Development Charges Act. Section 20 of the Development Charges Act speaks of nothing but a hearing, sets out the procedure Council has embarked upon tonight for the hearing and then the deliberations of the hearing body after the hearing has concluded •Section 7 of the report speaks to Subsection 20(5) of the Development Charges Act •this hearing has been conducted, and the deliberations under the Statutory Powers and Procedures Act under a quasi-judicial body are frequently recognized as being in private so that the members of the quasi-judicial body can speak freely with respect to what has been heard and the evidence submitted •the public remaining during deliberations is possible but is not the process the Town has previously conducted and is not the usual process for municipalities. •it is the usual course of action for municipalities to hold their hearing in private and allows members of the quasi-judicial panel presiding over the hearing to speak freely to each other

Town Council, acting as c:t" Quasi-Judicial Body for the purpose of the hearing, __ c_oJJY_ene_d_in!o_Cio_s_e_rLS_e_s_siQ_n_ail0:04pm and reconvened into OrJen session at

10:32pm

Mayor Quirk advised that the Quasi-judicial body has made a determination to deny the appeal submitted by Marilynne Mair.

The Council Meeting reconvened at 1 0:33pm

Moved by Councillor Waddington, Seconded by Councillor Harding


1. That Council receive Report No. DS-2019-0126, prepared by the Building Division, Development Services Department dated September 25, 2019 respecting a Development Charges By-law 2016-0054 complaint by M. Mair.

2. That Council confirm that the application of Town Development Charges is accurate and deny the appeal of M. Mair.

Carried.

Reports from the Office of the Chief Administrative Office:

(A) Noise By-law Exemption Agreement between the Town of Georgina and Inland Iron & Metals

Report No. CA0-2019-0037

Moved by Regional Councillor Grossi, Seconded by Councillor Fellini

21September 25, 2019 M 21 2019-09-25


1. That Council receive Report No. CA0-2019-0037 prepared by the Municipal Law Enforcement Division of the Office of the Deputy CAO dated September 25th, 2019 respecting a Noise By-law Exemption request from Inland Iron & Metals.

2. That Council authorize staff to execute the Agreement between Inland Iron & Metals and the Corporation of the Town of Georgina and extend the agreement to a two-year period, September 27, 2021 .

Carried.

(B) Multi-Use Recreation Complex (MURC) Concept Design


Dave Reddon advised that both the budget and project have been approved and the Steering Committee and Terms of Reference provide authority, but it has been staff's practice to present all actions to Council for their review.

Staff was requested to circulate the amendments to the plans to all Members of Council.

Moved by Councillor Fellini, Seconded by Regional Councillor Grossi


1. That Council receive Report No. CA0-2019-0038 prepared by the Office of the CAO dated September 25, 2019 respecting the Concept for the Multiuse Recreation Complex (MURC).

2. That Council approves the attached HUB concept design and be made aware that the project team is proceeding with the Schematic Design Phase in order to maintain progress, validate the 2019 approved budget and prepare a document for a grant submission as recommended by the project Steering Committee.

3. That Council be advised that the Steering Committee recommend the project team explore an additional therapy tank during the Schematic Design Phase.

Carried.

Moved by Councillor Waddington , Seconded by Councillor Fellini

22September 25, 2019 M 22 2019-09-25

That the Council Meeting continue past the four-hour time limit.

Carried.

13. DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

( 1) Dispositions/Proclamations

(A) Learning Disabilities Association of York Region requesting Council proclaim the month of October as 'Learning Disabilities Awareness Month' with the theme 'Don't Dis My Abilities'.



That Council proclaim the month of October as 'Learning Disabilities Awareness · · -Month '-with-the-theme-_1Bon1t-Bis-My-Abilities~foeusing-on -ehildren, -youth-and

adults with learning disabilities as well as their families and friends, for people to see beyond the limitations and enable people with learning disabilities to become among the most creative and productive members of the communities.

Carried.

(B) Pat Gooderham, Poppy & Parade Chairman, Royal Canadian Legion, requesting permission to host its annual Remembrance Day Parades on Sunday, November 1oth in Keswick at 1 0:30am and in Sutton at 1:30pm; both communities will also hold services at the respective cenotaphs on Monday, November 11th at 11 :OOam.

Moved by Councillor Neeson, Seconded by Councillor Fellini


That Council provide permission to the Royal Canadian Legion to host its annual Remembrance Day Parades on Sunday, November 1oth in Keswick at 1 0:30am and in Sutton at 1:30pm, with services to be held at the respective cenotaphs on Monday, November 11th at 11 :OOam, and that the approval be referred to the appropriate staff for any assistance that can be provided.

Carried.


(A) Information Items

23September 25, 2019 M 23 2019-09-25



That the General Information Listing for September 25, 2019, be received.

Carried.

(B) Briefing Notes None.

(3) Committee of Adjustment Planning Matters

(A) Under Review (B) Recommendations (C) Decisions

Moved by Regional Councillor Grossi, Seconded by Councillor Waddington


That the Committee of Adjustment Planning Matters for September 11, 2019, be received.

Carried.

14. MOTIONS/NOTICES OF MOTION none.

15. REGIONAL BUSINESS none.

16. OTHER BUSINESS none.

17. BY-LAWS


That the following by-laws be adopted:

(1) Bylaw Number 2019-0081 (COU-1) being a by-law to appoint two new board members for the Jackson's Point Business Improvement Area for the 2018-2022 Term of Office.

(2) Bylaw Number 2019-0082 (COU-1) being a by-law to appoint two new board members for the Sutton Business Improvement Area for the 2018-2022 Term of Office.

24September 25, 2019 M 24 2019-09-25

(3) Bylaw Number 2019-0083 (CON-1 ), being a by-law to authorize the Mayor and Clerk to enter into an Agreement with Inland Iron & Metals (Inland), n/s of Ravenshoe Road, Part of Lot 1, Concession 6, Sutton, respecting the handling of materials on Sundays and Statutory Holidays.

(4) Bylaw Number 2019-0084 (PUT-1), being a by-law to authorize the Mayor and Clerk to execute an Encroachment Agreement between the owner of the property municipally known as 404 The Queensway South and the Town of Georgina, respecting Plan 220, Lot 220

Carried.

18. CLOSED SESSION None.



That-the-following-by-law-be adopted:

(1) By-law No. 2019-0085 (COU-2), a by-law to confirm the proceedings of Council on September 25, 2019.

Carried.


Moved by Councillor Sebo, Seconded by Councillor Harding

That the meeting adjourn at 11 :25pm

Carried.

Margaret Quirk, Mayor

Rachel Dillabough, Town Clerk

25

Council Minutes, October 2, 2019

Staff:


COUNCIL MINUTES

Wednesday, October 2, 2019 9:00AM

David Redden, Chief Administrative Officer Dan Buttineau, Director of Recreation and Culture Ron Jenkins, Director of Emergency Services and Fire Chief Rob Flindall, Director of Operations and Infrastructure Ryan Cronsberry, Deputy Chief Administrative Officer Rob Wheater, Treasurer/Director of Corporate Services Karyn Stone, Manager of Economic and Tourism Development Mike Hutchinson, Manager of Municipal Law Enforcement Lawrence Artin, Head, Special Capital Initiatives Stirling Munro, Manager, Procurement Sean Columbus, Economic Development Officer Tanya Thompson, Manager, Communications Rachel Dillabough, Town Clerk Carolyn Lance, Council Services Coordinator

A moment of meditation was observed.

1. CALL TO ORDER- MOMENT OF MEDITATION

"We would like to begin today's meeting by acknowledging that the Town of Georgina is located over lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples and thank them for sharing this land. We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship."

2. ROLL CALL

The following Members of Council were present:

Mayor Quirk Councillor Waddington Councillor Sebo Councillor Neeson


Regional Councillor Grossi Councillor Fellini Councillor Harding

•Saturday, October 51h, First Responder Appreciation Day, 10:00am to 2:00pm, 2 Old Homestead Road

26

Council Minutes, October 2, 2019 2

•Early Bird Sale for season passes for The ROC •Saturday, November 171h, Keswick Santa Claus Parade along the new route on Woodbine Avenue, early bird float registration •Saturday, December 71h, Sutton Santa Claus Parade of Lights, early bird float registration

4. INTRODUCTION OF ADDENDUM ITEM(S)

Item No. 12(2)(F) Item No. 18(1)(C)

Item No. 10(1)

Item No. 12(2)(E)

Verbal report re Jackson's Point Lighthouse project Closed Session item subject to Solicitor-Client Privilege, update on the Pefferlaw Fire Hall construction Presentation rescheduled to the November 14 Council Agenda Report Number should read 'DS-2019-0127'


-M0ved-l:>y-GmJnGill0r-Fellini,--SeG0nded-by-G0unGill0r-Waddin9t0n----


That the agenda, with the following addendum items, be approved:

Item No. 12(2)(F) Item No. 18(1)(C)

Item No. 10(1)

Item No. 12(2)(E)

Carried.

Verbal report re Jackson's Point Lighthouse project Closed Session item subject to Solicitor-Client Privilege, update on the Pefferlaw Fire Hall construction Presentation rescheduled to the November 14 Council Agenda Report Number should read 'DS-2019-0127'

6. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None.

7. ADOPTION OF MINUTES None.

8. SPEAKERS None.


10. PRESENTATIONS

10.1 Georgina Trades Training Inc (GTTI) respecting Post Secondary programming opportunities.

27


This item was rescheduled to the November 13th Council Agenda.

11. PUBLIC MEETINGS None.

11.1 STATUTORY MEETING(S) UNDER THE PLANNING ACT OR MEETINGS PERTAINING TO THE CONTINUATION OF PLANNING MATTERS

11.2 STATUTORY MEETING(S) UNDER OTHER LEGISLATION 11.3 OTHER PUBLIC MEETINGS

12. REPORTS

(1) ADOPTION OF REPORTS NOT REQUIRING SEPARATE DISCUSSION

Report from the Corporate Services Department:

(D) Multi-Function Print Devices (MFD's) Contract

Report No. CS-2019-0015

Moved by Councillor Harding, Seconded by Councillor Sebo


1. That Council receive Report No. CS-2019-0015 prepared by the Procurement Services Division, Corporate Services Department dated October 2, 2019 respecting the installation of replacement Multi- Function Print Devices (MFD's) (photocopiers);

2. That Council adopt a by-law authorizing the Manager of Procurement Services to enter into a sixty (60) month lease agreement with Grenville Management Inc. in the amount of $215,175 excluding applicable taxes and to enter into a maintenance agreement with an estimated value over sixty (60) months of $239,800 excluding applicable taxes.

Carried.

(2) REPORTS REQUIRING SEPARATE DISCUSSION

Reports from the Office of the Chief Administrative Officer

(A) Toys for Tickets Parking Ticket

Initiative Report No. CA0-2019-0039

Moved by Councillor Harding, Seconded by Regional Councillor Grossi

28



1. That Council receive Report No. CA0-2019-0039 prepared by the Municipal Law Enforcement Division of the Office of the Deputy GAO dated October 2rd, 2019 respecting a proposed Toys for Tickets Parking Ticket Initiative.

2. That Council approve the Toys for Tickets Parking Ticket Initiative and direct staff to implement the program between November 22"d and December eth, 2019.

Carried.

(B) 2020 Council Meeting Schedule


Discussion; ~clerk-to-ensure-there-is-a-sufficientnumber-otevening_meetings_to __ accommodate the required public meetings •check on various Advisory Committee meeting schedules •consider incorporating Regional, Lake Simcoe Region Conservation Authority, Association of Municipalities of Ontario, Federation of Canadian Municipalities and Georgina Advisory Committee meetings for reference purposes •consider potential for indicating 'as needed' on the two Tuesday morning meetings in July and August •consider holding one meeting on July 15 and one meeting on August 12 with potential start times of 3:00pm to deal with all business except for public meetings, and reserving the evening portion for public meetings

Moved by Councillor Neeson, Seconded by Councillor Waddington


1. That Council refer Report No. CA0-2019-0040 prepared by the Clerk's Division, Office of the Deputy CAO dated October 2, 2019 respecting the 2020 Council meeting schedule back to staff for submission of a revised meeting schedule for the 2020 calendar year, taking into consideration all comments mentioned.

Carried.

(C). Appointments to the Georgina Heritage, Georgina Safe Streets and Georgina Equity and Diversity Advisory Committees for the 2018-2022 Term of Office, with an amendment to Georgina Equity and Diversity Advisory Committee Terms of Reference


29


Report No. CA0-2019-0041 to be dealt with following Closed Session.

Report from the Development Services Department:

(E) Update - Processing of Funding Requests received from the Georgina Farmer's Market, Pefferlaw Association of Ratepayers and the Jackson's Point, Sutton and Keswick Business Improvement Areas




1. That Council receive Report No. DS-2019-0127 prepared by the Economic Development and Tourism Division, Development Services Department dated October 2, 2019 respecting the processing of annual funding requests received from the Georgina Farmers' Market, Pefferlaw Association of Ratepayers and Jackson's Point, Sutton, and Keswick Business Improvement Area.

2. That Council consider the 2020 funding request received from the Georgina Farmers' Market during the 2020 Annual Council budget deliberations.

3. That Staff report back to Council upon discussions with the Pefferlaw Association of Ratepayers, and the Jackson's Point, Sutton, and Keswick Business Improvement Areas with respect to including funding for these organizations as a line item for potential inclusion in the Town's 2021 operating budget.

4. That Staff and the Economic Development Committee review the Economic Development Grant Program and report back to Council.

Carried.

Mayor Quirk dealt with the addendum verbal report at this time.

Report from the Recreation and Culture Department:

(F) Verbal report from staff respecting the Jackson's Point Harbour Lighthouse Project

Dan Buttineau provided a verbal report, advising the height of the proposed lighthouse will be 30 feet or 9 metres •lighthouses lights are required to flash every second, will not revolve •Mr. Urquhart is absorbing/covering the cost of the light

30


•LED light with 5 nautical mile strength is the general practice/standard for marine lighting •light could be blacked out to the shoreline and be directed towards Lake Simcoe •LED light will be brighter, but will not constitute light pollution •galvanizing of all the metals of the substructure is an additional cost incurred by Mr. Urquhart •the Town would have full access to the site

Staff was requested to erect a sign on the new lighthouse indicating 'No Wake, Town of Georgina', to replace the original sign.

Moved by Councillor Sebo, Seconded by Councillor Neeson


That Council accept the verbal report from staff respecting the Jackson's Point Harbou-r Lignttiouse Project ·c:l"nd endorse .the nev{ lED light, direct staff to work

_with_Mr._UrquharLwith_resp.e.cUo_the_bJ.acko_ut_p_anel.s_to_en_s_ure the tight does not -- ·----·- __ _ interfere with surrounding residential properties and that staff provide an update to Council once the light is in operation.

Carried.

•it was noted that a plaque will be erected in recognition of Darryl Urquhart's philanthropic actions

13. DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

( 1) Dispositions/Proclamations None.


(A) Information Items

Moved by Councillor Sebo, Seconded by Councillor Fellini


That the General Information Listing for October 2, 2019, be received.

Carried.

(B) Briefing Notes

31

October 2, 2019 7 2019-10-02

(i) Broadband Strategy and Action Plan

Moved by Councillor Sebo, Seconded by Regional Councillor Grossi


That Council receive the briefing note from staff concerning the Broadband Strategy and Action Plan.

Carried.

Ask appropriate staff to keep local MP Caroline Mulroney and MPP Scot Davidson informed on this matter

(ii) Ontario Main Street Revitalization Funding - Seasonal Decorations

Sean Columbus provided a verbal update •advised that $30,000 is solely to upgrade the electrical bo)(es to enable the installation of new decorations. New decorations will most likely not be delivered and installed until 2020. •cloth banners may be a temporary solution for this winter season at a cost of $6,000

Discussion; •Investigate solar-powered options, if any, for seasonal decorations •consider the option of hanging a wreath at each location, either alongside or as an alternative to a banner for this season •Pefferlaw has been without decorations for a number of years



That Council receive the briefing note from staff respecting Ontario Main Street Revitalization Funding for Seasonal Decorations, authorize staff to proceed with sole sourcing of electrical GFI breaker boxes in the amount of $30,000 to be funded from the Corporate Capital Reserve, investigate seasonal banners and/or wreaths as a contingency plan, explore the solar power option for seasonal decorations in the RFP document, and report back to Council on the progress in a couple of weeks.

Carried.

(3) Committee of Adjustment Planning Matters None. (A) Under Review (8) Recommendations (C) Decisions

14. MOTIONS/NOTICES OF MOTION None.

32

October 2, 2019 8 2019-10-02

15. REGIONAL BUSINESS

• The Region is moving forward in signing a lease for use of The Link property for York Region Public Health of 4,500 square feet, joining Community Living and Sutton Seniors.

•Council advised that the Association of Municipalities of Ontario (AMO) is becoming much more relevant concerning the issues they are discussing and that Council can contact AMO or Regional Councillor Grossi for clarification on any issues

•Stewardship Ontario to eliminate blue boxes or producer responsibility by 2025. Moving too slowly in taking responsibility. Regional Councillor Grossi to have a seat on the Special Task Force.

•bSRGA presentation made to Regional Council respecting stormwater management and its importance in climate change; there are a number of ponds

--- witnintneRegion of-Yorl<ana many are run-tuncttoning-atihe- level they should be; will forward slideshow to Council Members

16. OTHER BUSINESS None.

17. BY-LAWS None.

18. CLOSED SESSION

(1) Motion to move into closed session of Council

Moved by Councillor Waddington, Seconded by Councillor Fellini

That Council convene into a Closed Session at 10:45am, observe a five-minute recess and convene the closed session business pursuant to Section 239 of The Municipal Act, 2001, as amended, to deal with the following matter(s):

(A) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES, SECTION 239 (2) (b), MA

Confidential Attachment to Report No. CA0-2019-0041, 'Appointments to the Georgina Heritage, Georgina Safe Streets and Georgina Equity and Diversity Advisory Committees for the 2018-2022 Term of Office, with an amendment to Georgina Equity and Diversity Advisory Committee Terms of Reference'

(B) EDUCATION OR TRAINING SESSION, SECTION 239 (3.1 ), MA "Standard of Care"- Training- Section 19- Safe Drinking Water Act

33

October 2, 2019 9 2019-10-02

(C) ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, SECTION 239 (2)(f), MA

Solicitor's verbal update, Pefferlaw Fire Hall

Carried.

(2) Motion to reconvene into open session of Council and report on matters discussed in closed session.

Moved by Regional Councillor Grossi, Seconded by Councillor Harding

That Council rise from Closed Session at 2:1Opm and report on matters discussed in closed session.

Carried.

Moved by Councillor Sebo, Seconded by Councillor Fellini


In regards to Closed Session Item No. 18(1)(A) under Section 239(2)(b) of the Municipal Act;

1. The Council receive Report No. 2019-0041 and confidential attachment prepared by the Clerk's Division.

2. That the appointments of the selected applicants by Council come into effect at the adoption of Report No. 2019-0041 and the acceptance of the appointments by the respective designates.

3. That staff be directed to prepare the necessary bylaw to give effect to the appointments to the Georgina Heritage Committee, Georgina Safe Streets Committee and the Georgina Equity and Diversity Advisory Committee.

Carried.

Moved by Regional Councillor Grossi, Seconded by Councillor Harding


In regards to Closed Session Item No. 18(1)(8) under Section 239(3.1) of the Municipal Act, that Council receive the "Standard of Care" training in accordance with Section 19 of the Safe Drinking Water Act.

Carried.

34

October 2, 2019 10 2019-10-02



In regards to Closed Session Item No. 18(1)(C) under Section 239(2)(f) of the Municipal Act;

1. That Council receive the verbal report regarding the Pefferlaw Fire Hall.

2. That Council directs staff to proceed as directed.

3. That staff provide a public status update on construction after a motion to reconvene into open session of today's meeting, and

4. That staff and the Town Solicitor provide a subsequent update on October 9th ac~ordingly.

Carried.

Lawrence Artln provided a brief verbal update on the progress of the construction of the Pefferlaw Fire Hall.


That the meeting continue past the four-hour timeframe

Carried.



That the following bylaw be adopted:

(1) By-law No. 2019-0086 (COU-2), a by-law to confirm the proceedings of Council on October 2, 2019.

Carried.

35

October 2, 2019 11 2019-10-02


Moved by Regional Councillor Grossi, Seconded by Councillor Waddington

That the meeting adjourn at 2:13pm

Carried.

Margaret Quirk Mayor


36


REPORT NO. CA0-2019-0042

FOR THE CONSIDERATION OF COUNCIL

OCTOBER 23 2019

SUBJECT: COMMUNITY LIVING GEORGINA REQUEST FOR THE CORPORATION OF THE TOWN OF GEORGINA TO ACT AS LOAN GUARANTOR

1. RECOMMENDATION:

1. That Council receive Report No. CA0-2019-0042 dated October 23, 2019, prepared by the Office of the CAO, regarding Community Living Georgina's request for the Corporation of the Town of Georgina to act as a loan guarantor;

2. That Council provide direction to staff regarding Community Living Georgina's request for the Town to act as guarantor in their loan agreement with South Lake Community Future Development Corporation (SLCFDC) dated October 2019 for $250,000 and in their loan agreement with The Georgina Association for Business (GAB) dated October 2019 for $150,000.

2. PURPOSE:

The purpose of the report is to seek Council's direction on a request by Community Living Georgina for the Town to act as a loan guarantor.

3. BACKGROUND:

On February 13, 2019, Council received Report No. RC-2019-0001 and passed Resolution No. C-2019-0151, of which Council authorized,

"Mayor and Clerk to enter into a permanent Licence Agreement between the Town and Community Living Georgina for use of The Link Spaces K, L, M, N, and 0, renewable on mutual consent, and subject to any minor revisions as may be required by the Town Solicitor."

And

Approved, "the applicable by-law for a permanent Licence Agreement with Community Living Georgina, with a commencement date to be determined, renewable for a five-year term on mutual consent."

37

Page 2 of Report No. CA0-2019-0042

On February 13, 2019 Council adopted By-law Number 2019-0012 (LI-3), authorizing the Mayor and Clerk to execute the necessary documents to complete the Licence Agreement between the Corporation of the Town of Georgina, as Licensor, and Community Living Georgina, for use of interior space upon the lands known municipally as 20849 Dalton Road, Sutton.

As per Report No. CA0-2019-0046 the cost of Community Living Georgina's interior leasehold improvements is $438,673 including contingencies. Community Living Georgina is looking to secure exterior financing to pay for the leasehold improvements and is requesting the Town act as guarantor for the financing.

4. ANALYSIS:

Staff have reviewed the loan agreement between Community Living Georgina and SLCFDC, and note the following terms:

• Term Loan amount is $250,000 • Interest is 3.95% monthly for a term of two years • The loan is amortized over 1 0 years • Blended monthly payments of principal and interest in the amount of

$2,525 due on the 15th of each month

Staff have reviewed the loan agreement between Community Living Georgina and GAB, and note the following terms:

• Term Loan amount is $150,000 • Interest is 3.95% monthly for a term of two years • The loan is amortized over 1 0 years • Blended monthly payments of principal and interest in the amount of

$1,516 due on the 15th of each month

5. RELATIONSHIP TO STRATEGIC PLAN:

Priority 2: Promote a high quality of life Priority 3: Engage our community & build partnerships

6. FINANCIAL AND BUDGETARY IMPACT:

There is no current financial or budgetary impact associated with being a guarantor on this loan. In the future if Community Living Georgina was unable to repay the promissory note, then the Town of Georgina as Guarantor would be responsible if a new financial arrangement could not be negotiated with the lender.

38

Page 3 of Report No. CA0-2019-0042

7. PUBLIC CONSULTATION AND NOTICE REQUIREMENTS:

There are no public consultation or notice requirements associated with the recommendations in this report.

8. CONCLUSION:

Staff are seeking direction from Council on whether or not they want the Town to act as a loan guarantor for Community Living Georgina.

Prepared by:

Ro Wheater, CPA, CA Director of Corporate Services and Treasurer

Approved by:

David Reddon Chief Administrative Officer

in ecial Capital Initiatives

Attachment 1: South Lake Community Future Development Corporation and The Georgina Association for Business loan documentation

39---:r~ South Lake Futures ~ .. ,....,..

._ ~ Community Futures Development Corporation

September 30, 2019

Susan Rome 20849 Dalton Rd, Sutton, ON, LOE IRO

RE: OFFER TO FINANCE

Dear Ms. Rome,

We are pleased to offer you the following credit facility, subject to the following terms and conditions.

Borrower:

Guarantor(s):

Lender:

Amount:

Interest Rate:

Purpose:

Rate Term:

Amortization:

Application Fee:

Repayment:

Georgina Association for Community Living

The Town of Georgina

South Lake Community Futures Development Corporation (SLCFDC)

Term Loan: $250,000.00

3.95% monthly

The proceeds of the Term Loan will be used to renovate phase two and move into The Link.

2 years

10 years

$1,250.00 payable on the initial loan disbursement plus all legal or other fees.

Blended monthly payments of principal and interest in the amount of $2,525 due on the 15th of each month.

South Lake CommunHy Futures Development Corporation 183 The Queensway South, Keswick, Ontario L4P 2A3

Tel: 1105-476-1244 Toll Free: 888-60&-1244 Fax: 90&-478-81178 Toll Free Fax: 866-606-1244 www.southlakelutures.ca

Pagel1

40-~ South lake Futures ~ .. , .....


The Borrower will provide South Lake CFDC with authorization to debit the Borrowers Bank account monthly for the scheduled loan payment and any fee or life insurance premium due and payable. Any NSF loan payment will be subject to a $50.00 fee. Please attach a void company Cheque.

The Borrower may prepay the whole or part of any principal amount outstanding from time to time, without notice, penalty or bonus interest.

Security:

1. A Promissory Note signed by an authorized signing officer of the business. 2. Guarantee signed by an authorized signing officer at The Town of Georgina. 3. A General Security Agreement signed by an authorized signing officer of the business.

Disbursement Conditions:

Disbursement of Joan funds will take place under the following conditions:

1. All security to be on hand, registered, and in a form satisfactory to SLCFDC.

Ongoing Conditions:

1. The Borrower will provide financial statements within 120 days of fiscal year end 2. The Borrower will provide confirmation that all government payables are current 3. The borrower will provide loan renewal documents upon request. If the borrower does not

provide the documents within 30 days, a fee of $100 per month will be applied until they are received.

South Lake CommunHy Futures Development Corporation 183 The Queensway South, Keswick, Ontario L4P 2A3

Tel: 905-476-1244 Toll Free: 866-605-1244 Fax: 905-476-8978 Toll Free Fax: 866-606-1244 www.southlakefutures.ca

Page 12

41--.:~ South Lake Futures ~ ... , .... ~ ~ Community Futures Development Corporation

Acceptance:

We trust you will find these facilities helpful in meeting your ongoing financial requirements. We would ask that you acknowledge OFFER TO FINANCE by signing and returning the attached duplicate of this agreement to the undersigned no later than October 30, 2019.

South Lake Community Futures Development Corporation reserves the right to withdraw and cancel the offer at any point in time for any reason.

We appreciate the opportunity of providing your financing requirements. Should you have any questions or require clarification of the foregoing offer or terms and conditions therein, please do not hesitate to contact the Business Loans Officer.

Yours truly,

South Lake Community Futures Development Corporation

Tom Ross Business Loans Officer

South Lake Community Futures Development Corporation 183 The Queen sway South, Keswick, Ontario L4P 2A3

Tel: 906-476-1244 Toll Free: 866~06·1244 Fax: 906-476-8978 Toll Free Fax: 866-606-1244 www.southlakefutures.ca

P a gel3

42--.:~ South Lake Futures ~' , ..... .


1/We hereby acknowledge and agree to the terms and conditions of this agreement. The following persons have the capacity to bind the Borrower.

DATED AT Keswick, Ontario this __ day of October, 2019.


<::::"'

Susan Rom; ./}}Jye the authority to bind the corporation. Witness: Tom Ross

-4~ --- 2 I~ /Leary - I have the authority t brii'a the corporation. Witness: Tom Ross

Guarantor

Name: ______________________________ __ Witness Name: ----------------

Title: ---;----;----:-- ....,...,.--:--:----,.---- I have the authority to bind the corporation.

South Lake Community Futures Development Corporation 183 Tbe Queensway South, Keswick, Ontario L4P 2A3

Tel: 906-476-1244 Toll Free: 866~06-1244 Fax: 905-476-9978 Toll Free Fax: 866-'06-1244 www.southlakefutures.ca

Page 14

43--.:~ South lake Futures ~ .. , ......

..._ ~ Community Futures Development Corporation

I/We hereby acknowledge that I!We are signing this document with the full understanding of its contractual and legal implications, in addition to having had the opportunity of obtaining independent legal advice.

DATED AT Keswick, Ontario this __ day of October, 2019.

Witness: Tom Ross

Witness: Tom Ross

Guarantor

Name: ______________________________ __ Witness Name: ------------

Title: --~--~~--~~~----~-----

-I have the authority to bind the corporation.

South Lake Community Futures Development Corporation 183 The Queensway South, Keswick, Ontario L4P 2A~

Tel: 906-478-1244 Toll Free: 866-606-1244 Fax: 90&-478-9978 Toll Free Fax: 866-606-1244 www.soutblakefutures.ca

Page I&

44

PROMISSOR(S): Georgina Association for Community Living

GUARANTOR($): The Town of Georgina

LENDER: South Lake Community Futures Development Corpora~on

PRINCIPAL: $250,000.00

FOR VALUE RECEIVED Georgina Association for Community living, hereby uncond~ionall)l promises to pay to the order of South Lake Community FutuMs

Development Corporation, Its successons and assigns (the "Holder") at the Town of Georgina, In the Regional Municipality of York, and Province of Ontario,

or such other place as the holder may direct in writing, the p~nclpal sum of Two Hundred and Fifty Thousand Dollars 00/100 Cents ($250,000.00) in lawful

money of Canada together with Interest owing thereon, as set out below:

The within note shall bear interest at the rate of 3.95% per annum, calculated monthly not In advance and shall be paid In blended monthly Instalments of

principal and Interest in the amount of $2,525 and will be paid on the fifteenth of each and every month from the 15• day of November, 2019 to and including

the 15° day of October 2021. The balance, W any, shall become due and payable in full at the request of South Lake Commun~ Futures Development

Corpora11on on October 15'", 2021.

If not In defautt hereunder, the unde111lgned shall have the right to prepay at any time or times, the whole or any part of the balance of the principal from time

to time outstanding, without notice, bonus or penalty.

The underolgned hereby waives presentment for payment, demand, notice of dishonour, protest and notice of protest and all other requirements necessary to

hold the undel151gned liable for the due repayment of the within Note.

The undersigned acknowledges and agrees that my obligations to repay the debt to South Lake Communtty Futures Development Corporation shall be joint,

several and separate of all other Individuals, persons, Corporations or other entllies obngated to repay the said Principal and other monies that may be owed

to South Lake Commun~ Futures Development Corporation In respect thereof from time to time.

The unde,.igned further acknowlodges and agrees that defautt In any of the Ongoing Conditions contained in the Offer to Finance dated September 30, 2019

between South Lake Community Futures Development Corporation and Georgina Association for Community Living constitutes default under this Promissory

Note and the Promissory Note together with accrued interest will become duo and payable at the sole option of South Lake Commun~ Futures Developmont

Corporation.

This Promissory Note shall be governed by the laws of the Province of Ontario and shan not be changed, modlfted, discharged or cancelled orally or in any

manner other than by agreement In writing signed by all the parties, or their respective heirs, executorsr administrators, suceessors, assigns and personal

representatives.

The payment of the Promissory Note and all costs, expenses and legal lees Incurred In the collection and enforcement thereof shall be the responsibility of the

borrower.

Dated at Keswick, Ontario, this _\_ day of October, 2019.

BORROWER:

Georgina Association for Commun~ living

Susan Rome- I have. the authority to bind the Corporation

_/A'_ ./) .~---~~ /I '=Yt. - "')

Witness: Tom Ross

Witness: Tom Ross / Roy 6-Leary - I have the authority to bind the Corporati011/

GUARANTOR:

VVI~sName: __________________________________ __ Name=-----------------------------------------------

Title:

I have the authority to bind the oorporation

45..

GUARANTEE

To: South Lake Community Futures Development Corporation

1 8 3 The Queensway South

Keswick, Ontario. L4P 2A3

FOR VALUABLE CONSIDERATION, and in consideration of the ~um of One Dollar ($1.00) now paid to the undersigned, the sufficiency

of which will not be denied and the receipt whereof is hereby acknowledged, the undersigned (herein referred to as the "Guarantor")

hereby guarantees paymenlto South Lake Community Futures Development Corporation (hereinaner referred to as "SLCFDC") (forthwith

after demand therefore as hereinafter provided) of the liabilities which

Georgina Assoclatton for Community Living

(hereinafter reierred to as the "customer") has incurred or is under or may incur or be under to the SLCFDC, whether arising from

dealings between the SLCFDC and the customer or from any other dealings by which the customer may become in any manner whatever

liable to the SLCFDC.

AND THE GUARANTOR AGREES (1) That ~ more than one Guarantor executes this instrument the provisions hereof shall be

read with all grammatical changes hereby rendered necessary and each reference to the Guarantor shall Include the undersigned and

each and every one of them severally and fhis guarantee and all covenants and agreements herein contCiined shall be deemed to be joint

and several.

(2) That the SLCFDC may grant extensions of time or olher Indulgences, take and give up securities, accept compositions,

grant releases and discharges and otherwise deal with the customer and other parties and securities as the SLCFOC may see fi\, and

may appry all moneys received from the customer or other or from securities, upon such part of the customer's liability as It maY think

best, wlthoul prejudice to or in any way limiting or lessening the llabiltty of the Guarantor under this guarantee.

(3) That the SLCFDC shall not be bound to exhaust Ito recourse against the customer or other parties or the securities It may

hold before being entitled to payment from lhe Guarantor under this guarantee.

( 4) That any loss of or In respect of securities received by the SLCFDC from the customer or any other person, whether

occasioned through the fault of the SLCFDC or otherwise shall not discharge pro tanto or limit or lessen the liability of the Guarantor

under his guarantee.

(S) That this shall be a continuing guarantee and shall cover present liabilities (if any) of the customer to the SLCFDC and all

liabilities incurred after the date hereof and shall apply to secure any ultimate balance due or remaining due to the SLCFDC and shall be

binding as a continuing security on the Guarantor, provided that the Guarantor or the executors or administrators of the Guarantor may

determine his or their future liability under this guarantee by thirty days' written notice given to the branch of the SLCFDC at which this

guarantee is held and this guarantee shall not apply to any liabilities of the customer to the SLCFDC incurred after the explraUon of thirty

days from the date of receipt of such notice by the said branch.

( 6) That any change or changes In the name of the customer, or (If the customer be a partnership) any change or changes

in the membership of the customer's firm by death or by 1he retirement of one or more of the partners or by the introduction of one or

more other partners shall not affect or In any way limit or lessen the liability of the Guarantor hereunder and this guarantee shall extend

to the person firm or corpoi'Cition acquiring or from time to time carrying on the business of the customer.

(7) All moneys, advances, renewals and credits in fact borrowed or obtained from the SLCFDC shall be deemed to form part

of the liabiltties hereby guaranteed notwithstanding any incapacity, disability or lack of limitation of status or of the power of the customer

or of the directors, partners or agents thereof, or that the customer may not be a legal entity, or any irregularity, defect or informality in

the borrowing or obtaining of such money, advances, renewals or credits: and any amount which may not be recoverable from the

Guarantor as principal debtor in respect thereof and shall be paid lo the SLCFDC after demand therefor as hereinafter provided.

(8) That any account settled or slated by or between the SLCFDC and the customer shall be accepted by the Guarantor as

conclusive evidence that the balance or amount thereby appearing due by the customer to the SLCFOC is so due.

(9) That should the SLCFDC receive from lhe Guarantor a payment or payments in full or an account of the liability under this

guarantee, the Guarantor shall not be entitled to claim repayment against the customer or the customer's est;te until the SLCFOC claims

i!lgainst the customer have been paid in fUiii and in case of liquidation, winding up or bankruptcy of the customer (whether voluntary or

compulsory) or in the event that the customer shall make a bulk sale of any of the customer's assets within the bulk transfer provisions

1

46

of any applicable legislation or any compos~ion with creditors or scheme of anangement the SLCFOC shalf have the right to rank for ~s

full claim and receive all dividends or other payments in respect thereof until ~s claim has been paid In full and the Guar.ontor shalf

continue iabfe, up to the amount guar.onteed, less any payments made by the Guar.ontor, for any balance which may be owing to the

SLCFOC by the customer, and In the event of the valuation by the SLCFOC of any of its securities and/or the reten\lon thereof by the

SLCFOC, such valuation and/or retention shall not, as b-een the SLCFOC and the Guar.ontor, be considered as a purchase of such

securities, or as payment or satlsfadlon or reduction of the customer's liabilities to the SLCFDC or any part thereof.

(10) Th1t the Guarantor shalf make payment to the SLCFOC of the amount of the liability of the Guar.ontor forthw~h alter

demand th•refor fo made in writing and such demand shalf be conclusively deemed to have been effectuany made when an envelope

containing It addressed to the Guar.ontor at the last address of the Guar.ontor known to the SLCFOC is depos~ed, postage prepaid and

registered, In the Post Office and the liability of the Guar.ontor shall bear interest from the date of such demand at the rate or r.otes then

applicable to the llabllltles of the customer to the SLCFOC.

PART II

AND FOR THE FURTHER SECURITY OF THE SLCFOC THE GUARANTOR AGREES

(11) That all debts and liabilities present and future of the customer to the Guarantor are hereby assigned to the SLCFOC and

postponed to the present and future debts and llabilfties of the customer to the SLCFDC and any moneys received by the Guarantor In

respect thereof shall be received in trust for and forthwith paid over to the SLCFDC, the whole without in any way limiting or lessening

the liabilfty of the Guarantor under Part I.

(1 2) The provisions of this Part II are Independent of and severable from the provisions of Part I aM shall remain In effect

whether or not the Guarantor Is liable for any amount under Part I and whether or not the SLCFDC has received the notice referred to In

paragraph 5; provided however, that the provisions of this Part II may be tennlnated by the Guarantor, by written notice to the branch of

the SLCFDC at which this Instrument is held, at any time when the customer Is not indebted or liable to the SLCFDC.

PART ttl

(13) This Instrument is in addition and without prejudice to any securities of any kind (Including without llmftation guarantees

and postponement agreement whether or not In the same form as this instrument) now or hereafter held bY the SLCFDC.

(l +) There are no representations, collateral agreements or conditions with respect to this instrument or affecting the Guarantor's

liability hereunder other than as contained herein.

(15) This instrument shall be construed in accordance with the laws or Ontario, and the Guarantor agrees that any legal suit,

action or proceeding arising out of relating to this instrument may be Instituted in the courts of such province or 1enitory. and the Guarantor

hereby accepts and irrevocably submits to the jurisdiction of the said courts and acknowledges their competence and agrees to be bound

by any judgment thereof, provided that nothing herein shall limit SLCFDC's right to bring proceedings against the Guarantor elsewhere.

(16) This Instrument shall extend to and ensure to the benef~ of the successors and assigns of the SLCFOC, and shall be

binding upon the Guarantor and the heirs, executors, administrators and successors of the Guarantor.

Given under seal at Keswick, Ontario this _ day of October, 2019.

The Town of Georgina - Guarantor

Witness Name: - - -------------Name: _____ ___________ _

Tille:

I have the authority to bind the corporation

2

47~ The Georgina Association for Business

September 30, 2019

Susan Rome 20849 Dalton Rd, Sutton, ON, LOE lRO

RE: OFFER TO FINANCE

Dear Ms. Rome,

We are pleased to offer you the following credit facility, subject to the following terms and conditions.

Borrower:

Guarantor(s):

Lender:

Amount:

Interest Rate:

Purpose:

Rate Term:

Amortization:

Application Fee:

Repayment:


The Town of Georgina

The Georgina Association for Business (GAB)

Term Loan: $150,000.00

3.95% monthly

The proceeds of the Term Loan will be used to renovate phase two and move into The Link.

2 years

10 years

$750.00 payable on the initial loan disbursement plus all legal or other fees.

Blended monthly payments of principal and interest in the amount of $1,516 due on the 15th of each month.

The Georgina Association for Business 183 The Queensway Sou1h, Keswick, Ontario L4P 2A3

Tel: 805-476·1244 Toll Free: 888-'05-12« Fax: 906-476..9978 Toll Fr01! Fax: 866-'06·1244 www.southlakefulures.ca

Page 11

48'~ The Georgina Association for Business

The Borrower will provide South Lake CFDC with authorization to debit the Borrowers Bank account monthly for the scheduled loan payment and any fee or life insurance premium due and payable. Any NSF loan payment will be subject to a $50.00 fee. Please attach a void company Cheque.

The Borrower may prepay the whole or part of any principal amount outstanding from time to time, without notice, penalty or bonus interest.

Security:

1. A Promissory Note signed by an authorized signing officer of the business. 2. Guarantee signed by an authorized signing officer at The Town of Georgina. 3. A General Security Agreement signed by an authorized signing officer of the business.

Disbursement Conditions:

Disbursement ofloan funds will take place under the following conditions:

I. All security to be on hand, registered, and in a form satisfactory to GAB.

Ongoing Conditions:

1. The Borrower will provide financial statements within 120 days of fiscal year end 2. The Borrower will provide confirmation that all government payables are current 3. The borrower will provide loan renewal documents upon request. If the borrower does not

provide the documents within 30 days, a fee of $100 per month will be applied until they are received.

The Georgina Association for Business 183 The Queensway South, Keswick, Ontario L4P 2A3

Tel: 905-478-1244 Toll Free: 888~05-1244 Fax: 905-478-ll978 Toll Free Fax: 866~06-1244 www.southlakefutures.ca

P a !J e 12


Acceptance:

We trust you will find these facilities helpful in meeting your ongoiJlg financial requirements. We would ask that you acknowledge OFFER TO FINANCE by signing and returning the attached duplicate of this agreement to the undersigned no later thau October 30, 2019.

The Georgina Association for Business reserves the right to withdraw and cancel the offer at any point in time for any reason.

We appreciate the opportunity of providing your financing requirements. Should you have any questions or require clarification of U1e foregoing offer or terms and conditions therein, please do not hesitate to contact the Business Loans Officer.

Yours truly,

The Georgina Association for Business

Tom Ross Business Loans Officer

The Georgina Association for Business 183 The Queensway South, Keswick, Ontario UP 2A3

Tel: 905-476-1244 Toll Free: 866~06-1244 Fax: 905-478-9978 Toll Free Fax: 866~06-1244 www.southlakefutures.ca

Page 13

50~ 'Ihe Georgina Association for Business

I!We hereby acknowledge and agree to the terms and conditions of this agreement. The following persons have the capacity to bind the Borrower.

DATED AT Keswick, Ontario this _\_ day of October, 2019.

Witness: Tom Ross

4 Witness: Tom Ross

Guarantor

Nrume: ____________________________ __ Witness Name: ---------

Title: -....,----,-----,------,-.,--:--:--------.,------I have the authority to bind the corporation.

The Georgina Association for Business 183 The Queensway South, Keswick, Ontario L4P 2A3

Tel: 905-476-1244 Toll Free: 866-606-1244 Fax: 905-476-9978 Toll Free Fax: 886-606-1244 www.southlakefutures.ca

Page 14


J/We hereby acknowledge that J/We are signing this document with the full understanding of its contractual and .legal implications, in addition to having had the opportunity of obtaining independent legal advice.

DATED AT Keswick, Ontario this _l_ day of October, 2019.


~ · Witness: Tom Ross

fodr eaiy- I have the aut I G~ritl to bind the corporation. Witness: Tom Ross / . /~

Guarantor

Witness Name: Name: ______________________________ __ ---- ----

Title: __ ~--~~-~~~-----~---- I have the authority to bind the corporation.

The Georgina Association for Business 183 T11e Queensway South, Keswick, Ontario L4P 2A3

Tel: 905-476-1244 Toll Free: 866-605-1244 Fu: 906-476~978 Toll Free Fax: 866-608-1244 www.southlakelutures.ca

Pagel&

52

To! The Georgina Association for Business

18 3 The Oueensway Sou1h

Keswick, Ontario, L4P 2A3

GUARANTEE

FOR VALUABLE CONSIDERATION, and in consideration of the sum of One Dollar ($1.00) now paid to the undersigned, the sufficiency

of which will not be denied and the receipt whereof is hereby acknowledged, the undersigned (herein referred to as the "Guarantor")

hereby guarantees payment to The Georgina Association for Business (hereinafter referred to as "GAB") (forthwith after demand therefore

as hereinafter provided) of the liabilities which


(hereinafter referred to as the "ctJstomer") has Incurred or is under or may incur or be under to the GAB, whether arising from dealings

between the GAB and the customer or from any other dealings by which the customer may become in any manner whatever liable to the

GAB.

AND THE GUARANTOR AGREES (1 ) That If more than one Guarantor executes this Instrument the provisions hereof shall be

read with all grammatical changes hereby rendered necessary and eiilch reference to the Guarantor shall Include the under:signed and

each and every one of them severally and this guarantee and all covenants and agreements herein contained ~hall be deemed to be joint

and seVeral.

(Z) That the GAB may grant extensions of time or other indulgences, take and give up securities, accept compositions, gr.mt

releases and discharges and otherwise deal wnh the customer and other parties and securities as the GAB may see fit, and may apply

all money~ received from the cu~tomer or other or from securities, upon such part of the customer's liability as It rnay think best, without

prejudice to or In any way limning or lessening the liability of the Guarantor under this guarantee.

(3) That the GAB shall not be bound to exhaust its recourse against the customer or other parties or the securities It may hold

before being entitled to payment from the Guarantor under this guarantee,

( 4) That any loss of or in respect ol securities received by the GAB !rom the customer or any other person, whether occasioned

through the fault of the GAB or otherwise shall not discharge pro tanto or limn or lessen the liability of the Guarantor under his guarantee.

(5) That this shall be a continuing guarantee and shall cover present liabll~les (if any) olthe customer to the GAB and all

liabilities incurred after the date hereof and shall apply to secure any ultimate balance due or remaining due to the GAB and shaU be

binding as a continuing security on the Guarantor, provided that the Guarantor or the executors or administrators of the Guarantor may

determine his or their future liability under this guarantee by thirty days' written notice given to the branch of the GAB at which this

guarantee Is held and this guarantee shall not apply to any llabiltties of the customer to the GAB incurred after the expiration of thirty

days from the date of receipt of such notice by the said branch .

(6) That any change or changes In the name of the customer, or (If the customer be a partner.;hlp) any change or changes

in the membership of the customer's flrm by death or by the retirement of one or more of the partners or by the introduction of one or

more other partner.; shall not affect or in any way limit or lessen the liability of the Guarantor hereunder and this guarantee •hall extend

to the pe~n firm or corporation acquiring or from time to time carrying on the business of the customer.

(7) All moneys, advances, renewals and credits in fact borrowed or obtained from the GAB shall be deemed to form part of

the liabilities hereby guar.mteed notwithstanding any incapacity, disability or lack of limitation of status or of the power ollhe customer or

of the directors, partner$ or agents thereof, or that the customer may not be a legal entity, or any irregularity, defect or informality In the

borrowing or obtaining of such money, advances, renewals or credits; and any amount which may not be recoverable from the Guarantor

as principal debtor in respect thereof and shall be paid to the GAB after demand therefor as hereinafter provided.

(B) That any account settled or stated by or between the GAB and the customer shall be accepted by the Guarantor as

conclusive evidence that the balance or amount thereby appearing due by the customer to the GAB Is so due.

(9) That should the GAB receive from the Guarantor a payment or payments in full or an account of the liability under this

guarantee, the Guarantor shall not be entitled to claim repayment against the customer or the customer's estate until the GAB claims

against the customer have been paid In full; and in case of liquidation, winding up or bankruptcy of the customer (whether voluntary or

compulsory} or in the event that the customer shall make a bulk sale of any of the customer's assets within the bulk transfer provisions

of any applicable legislation or any composition with creditors or scheme of arrangement the GAB shall have the right to rank for it~ full

1

53

tlalm and receive all dividends or ott- payments in respect thereof unlll ~s claim has been paid in full and the Guarantor shall continue

liable, up to the amount guaranteed, Ieos any payments made by the Guarantor, for any balance which may be owin9 to the GAB by the

customer, and in the event of the valuation by the GAB of any of ~ securities and/or the retention thereof by the GAB, such valuation

and/or retention shall not, as between the GAB and the Guarantor, be considered as a purchase of such secur1tles, or as payment or

Slltisfaction or reduction of the customer's liabilities to the GAB or any part thereof.

(10) That the Guarantor shall make payment to the GAB of the amount of the liability of the Guarantor forthwllh after demand

therefor is made In writing and such demand shall be conclusively deemed to have been effectually made when an envelope containing

it addressed to the Guarantor at the last address of the Guarantor known to the GAB Is depoo~ed, postage prepaid and registered, In the

Post Office and the i ablllty of the Guarantor shall beor Interest from the date of such demand at the rate or rates then applicable to the

liabll~les of the customer to the GAB.

PART II

AND FOR THE FURTHER SECURITY OF THE GAB THE GUARANTOR AGREES

(11) That all debts and llabllkles present and fvlure of the customer to the Guarantor are hereby assigned to the GAB and

postponed to the present and future debts and llabHities of the customer to the GAB and any moneys received by the Guarantor in respect

thereof shall be received in trust for and forthw~h paid over to the GAB , the whole without in any way limiting or lessening the liability of

the Guarantor under Part 1.

(12) The provisions of this Part II are Independent of and severable from the provisions of Part I and shall remain In effect

whether or not the Guarantor is liable for any amount under Part I and whether or not the GAB has received the notice referred to in

paragraph 5; provided however, that the provisions of this Part II may be terminated by the Guorantor, by written notice to the branch of

the GAB at which this Instrument Is held, at any time when the customer Is not indebted or liable to the GAB.

PART Ill

(13) This Instrument Is in addition and without prejudice to ony securities of any kind (Including ~hout Hmltation guarantees

and poslponemant agreement whether or not In the same form as this instrument) now or hereafter held by the GAB.

(14) There are no representations, collateral agreements or cond~ions wllh respect to this Instrument or affecting lhe Guarantor's

liability hereunder other than as cortained herein.

(IS) This instrument shall be construed in accordance with the laws or Ontario, and the Guarantor agrees lhat any legal sull,

action or proceeding arising out of relating to this Instrument may be instituted in the court• of such province or terr~ory, and the Guarantor

hereby accepts and Irrevocably subm~s to the jurisdiction of the said courts and acknowledges their competence and agrees to be bound

by any judgment thereof, provided that nothing herein shall Hm~ GAB's right to bring proceedings against the Guarantor elsewhere.

(16) This Instrument shall extend to and enoure to the benefit of the successors and assigns of the GAB, and shall be binding

upon the Guarantor and the heirs, executors, administrators and successors of the Guarantor.

Given under seal at Keswick, Ontario this_ day of October, 2019.

The Town of Georgina - Guarantor

Witness Name: ---------------Name: _________________ _

Title:


2

54

PROMISSOR(S ): Georgina Association for Community Living

OUARANTOR(S ): The Town of Georgina

LENDER: The Geo1111ne Association for Business

PRINCIPAL: $150,000.00

FOR VALUE RECEIVED Georgina Association for Community Living, hereby unconditionally promises to pay to the order of The Georgina Association for

Business, ~s successors and assigns (the "Holder") at the Town of Georgina, in the Regional Municipality of York, and Province of Ontario, or such other

place as the holder may direct in writing, the principal sum of Ono Hundrod and Fifty Thousand Dollors 00/100 Cents ($150,000.00) In lawful money of

Canada together with interest owing thereon, as set out below:

The within note shall bear interest at the rate of 3.95% per annum, calculated monthly not in advance and shall be paid in blended monthly Instalments of

principal and Interest In the amount of $1 ,516 and will be paid on the fifteenth of each and every month from the ts• day of November, 20t9 to and including

the tS~ day of October 202t . The balance, ~ any, shall become due and payable in full at the request of The Georgina Association lor Business on October

15~. 2021.

If not in default hereunder, the undersigned shall have the right to prepay at any time or times, the whole or any part of the balance of the principal from time

to time outstanding, w~hout notice, bonus or penalty.

The undersigned hereby waives presentment for payment, demand, notice of dishonour, protest and notice of protest and all other requirements necessary to

hold the undersigned liable for the due repayment of the within Note.

The undersigned acknowledges and agrees that my obligations to repay the debt to The Georgina Association lor Business shall be joint, several and separate

of all other Individuals, persons, Corporations or other ent~ies obligated to repay the said Principal and other monies that may be owed lo The Georgina

Association for Business in respect thereof from time to time.

The undersigned further acknowledges and agrees that default in any of the Ongoing Conditions contained In the Offer to Finance dated September 30, 2019

between The Georgina Association for Business and Georgina Association for Community Living constitutes default under this Promissory Note and the

Promissory Note together with accrued Interest will become due and payable at the sole option of The Georgina Asoociation for Business.

This Promissory Note shall be govemed by the laws of the Province of Ontario and shall not be changed, modified, discharged or cancelled orally or In any

manner other than by agreement in writing signed by all the parties, or their respective heirs, executors, administr:ators, successors, asslgn:s and pel"$onal

representatives.

The payment of the Promissory Note and aU costs, expenses and legal fees incurred in the collection and enforcement thereof shall be lhe responsibility of the

borrower.

Dated at Keswick, Ontarlo, this _j_ day of October, 20t9.

BORROWER:


Wrtness: Tom Ross

Witness: Tom Ross

GUARANTOR:

Witness Name:-- ---------------- Name= ------------------------

nle:


55


REPORT NO. CA0-2019-0045


OCTOBER 23, 2019

SUBJECT: GEORGINA COMMUNITY INITIATIVES FUND- ANNUAL UPDATE

1. RECOMMENDATION:

1. That Council receive Report No. CA0-2019-0045, prepared by the Clerk's Division, Office of the Deputy CAO, dated October 23, 2019, regarding an update for the Georgina Community Initiatives Fund.

2. PURPOSE:

The purpose of this Report is to provide Council with an annual update for the allocation of monies from this fund that assists with local community fund raising initiatives.

3. BACKGROUND:

The Georgina Community Initiatives Fund was created in 2017, from the proceeds raised from the second annual Mayor's Charity Golf Classic. The fund was established to assist local groups and organizations with fundraising events within the community, by offsetting the various costs associated with holding these events.

The 4th Annual Mayor's Charity Golf Classic was held on June 11, 2019. The proceeds from this event totaled $40,605.00. It is the intent that the proceeds from the future Annual Mayor's Charity Golf Classic event will continue to benefit this fund.

4. ANALYSIS:

Requests for funding assistance are accepted through an application process with the applications being reviewed by the working committee for consideration of approval. Requests for assistance for various components of each fund raiser (i.e. costs for facility rentals, permits, small construction fees, promotional materials, etc.) are considered on an individual basis for events held within the same calendar year.

56

-Page 2 of Report No. CA0-2019-0045

So far this year, there have been four intake periods for applications for funding assistance received for consideration from a total of twenty-seven different groups and/or organizations. Of the twenty-seven applications received, nineteen received approval for a combined total of $17,976.98.

The following groups, individuals and organizations received financial assistance for their fund raising events:

Alzheimer Society of York Region- Walk for Alzheimer's Black River Public School - Fun Fair DeafBiind Ontario Services- Wine & Whiskey Tasting/Dinner Finding Them Homes- 41h Annual Charity Baseball Tournament Forrest Jones- Countryfest Georgina Arts Centre & Gallery- High Tea at the G.A.C. Georgina Community Food Pantry- A Night in Dublin Dinner Helen Kemmers- Tammy's Octoberfight Fundraising Event Hospice Georgina- Catch the Ace Lottery Immaculate Conception Church -65th Anniversary of Church & roof repair Jericho Youth Services- 5th Annual Trivia Night Keswick High School Music Program - 171h Annual Spring Concert Kinette Club of Sutton - Kin CF Music Night Optimist Club of Keswick- Spring Tea & Vendor Market Peaceful Hearts Georgina- Charity Golf Tournament Pefferlaw Association of Ratepayers - Annual Spaghetti Dinner Sandgate Women's Shelter - Dance for Sandgate Savanna Quiring- Charity Beach Volleyball Tournament for Shades of Hope Uptown Keswick BIA- Uptown Keswick Benefit Carnival Evening

5. RELATIONSHIP TO STRATEGIC PLAN

This Report supports the following Strategic Goals:

"Engage Our Community & Build Partnerships"

This initiative offers the Town of Georgina and our residents the opportunity to benefit the community while strengthening our corporate image.


At this point in time, there is no financial and budgetary impact as the monies for this fund are provided from the proceeds raised through the Annual Mayor's Charity Golf Classic.

57

-Page 3 of Report No. CA0-2019-0045

7. PUBLIC CONSULTATION AND NOTICE:

There is no requirement for public consultation and notice with respect to the subject of this report and personal or proprietary information pertaining to these applications is subject to confidentiality. However, the working committee will provide Council with an annual summary of the allocation of funds.

8. CONCLUSION:

The establishment of the Georgina Community Initiatives Fund has and will continue to benefit many individuals, groups and organizations with their fundraising abilities in our municipality.

Prepared by:

Tammi Carleton Executive Assistant to the Mayor & Members of Council

Approved by:

Approved by:

Dave Reddon Chief Administrative Officer

Recommended by:

Approved by:

~c42=-= Ryan Cronsberry Deputy Chief Administrative Officer

58


REPORT NO. RC-2019-0013


October 23, 2019

SUBJECT: THE LINK LICENCE AGREEMENT BETWEEN THE TOWN OF GEORGINA AND THE REGIONAL MUNICIPALITY OF YORK

1. RECOMMENDATION:

1. That Council receive Report No. RC-2019-0013 prepared by the Recreation and Culture Department dated October 23, 2019, respecting The Link Licence Agreement between the Town and the Regional Municipality of York.

2. That Council approve the applicable by-law to authorize the Mayor and Clerk to enter into a Licence Agreement between the Town and the Regional Municipality of York.

3. That Council authorize the Mayor and Clerk to enter into a Licence Agreement between the Town and the Regional Municipality of York for the fit out and occupancy of The Link Spaces S, T, U and V within Phase 3 Development, subject to the terms and conditions reflected in the attached Lease Agreement- Schedule A for a five-year term, with an optional five-year renewal on mutual consent subject to any minor revisions as may be required by the Town Solicitor.

2. PURPOSE:

The purpose of this report is to seek Council's approval to enter into a Licence Agreement with the Regional Municipality of York.

3. BACKGROUND:

At their September 9th, 2015 meeting Council passed the following resolution:

"RESOLUTION NO. C-2015-0617

1. That Council receive Report No. RC-2015-0022, prepared by the Recreation and Culture Department dated September 9, 2015, respecting The Link Business Plan- Council Approval. September 9, 2015 M 15 2015-09-09.

2. That Council approve The Link Business Plan."

In response to Council's resolution from September 9, 2015, staff have secured and prepared final licence agreements between the Town and the Georgina Chamber of Commerce, Hospice Georgina (HG), Georgina Community Food Pantry (GCFP), Georgina Trades Training Inc. (GTTI) and Jericho Youth Services.

59

Page 2 of Report No. RC-2019-0013

As the Town prepares to move forward with the development of Phase 2 and Phase 3 construction at the Link, staff has continued to work diligently to initiate licence agreements with tenants for Phase 2 and Phase 3.

4. ANALYSIS:

Staff has been in negotiations with the Region of York Community & Health Services for spaces S, T, U & V within Phase 3 Development of The Link (4,090 sq. ft.).

Highlights of the licence agreement include:

• That Region of York Community & Health Services will be responsible to pay a monthly fee which includes their proportionate share of maintenance and insurance.

• That Region of York Community & Health Services will be permitted ten (10) hours of cost-free use of a programming/meeting room at The Link each month during their licence period.

• Any additional space requirements by Region of York Community & Health Services over and above the ten hours per month will be subject to the fees as set out in The Link's fees schedule of the Town's fees by-law.

• That Region of York Community & Health Services will be eligible to two five-year renewals of their licence provided they are not in default.

York Region Community & Health Services has expressed a commitment to lease Spaces S, T, U, and V in Phase 3 (totalling 4,090 sq. ft.)

Staff anticipate the Region of York to commence fixturing of their respective space at the end of the second quarter of 2019 (July 1, 2020), however, the exact date for occupancy remains undetermined at this time.

This report is seeking Council's authorization and endorsement to proceed with finalization of a Licence Agreement between the Town and Region of York.

Please refer to attached Schedule A for specific details of licence Agreement with Region of York Community & Health Services.


The total anticipated licensee revenue the Town would receive from the Region of York is provided in the table below (next page):

60

Page 3 of Report No. RC-2019-0013

YEAIR Rate Per Square Foot Estimated .Revenqes (exc lusive of applicable l:fSil')

2020 $7.35 (fixturing only) $30,061.50 2021 $25.35 $103,681.50 2022 $25.50 $104,295.00 2023 $25.65 $104,908.50 2024 $25.80 $105,522.00

2025 $25.96 $53,088.20

Please refer to attached Schedule A Licence Agreement for terms and conditions and specific financials.


This report addresses the following strategic goals:

GOAL 2: "Promote a High Quality of Life"

GOAL 3: "Engage Our Community & Build Partnerships"

GOAL 4 : "Deliver Exceptional Service"


Since the recommendations in this report are related to a routine licence agreement with a community organization, there has been no specific related public consultation. This report is available on the Town's website and upon request from the Town Clerk. Any related financial implications will be detailed in the Town's publicly advertised budget.

8. CONCLUSION:

Staff are recommending Council authorize the Mayor and Clerk to enter into a licence agreement between the Town and Region of York for Spaces S, T, U, and V within Phase 3 Development at The Link for a five-year term commencing July 1, 2020 to June 30, 2025 renewal on mutual consent, as outlined in Attachment . 1 and pass the applicable by-law.

Approv~

Dan Buttineau Dave Reddon Director of Recreation and Culture Chief Administrative Officer

Attachment 1 - Licence Agreement with Region of York.

61

THIS LICENCE AGREEMENT dated as of January 1, 2020

BETWEEN:

Georgina's Community Connection Centre

THE CORPORATION OF THE TOWN OF GEORGINA (the "Licensor'')

OF THE FIRST PART

-AND-

THE REGIONAL MUNICIPALITY OF YORK

(the "Licensee")

OF THE SECOND PART

WHEREAS the Licensor is the owner of the lands known municipally as 20849 Dalton Rd. in Sutton, Ontario (the "Lands"), which contains a community connection centre known as The Link (the "Building");

AND WHEREAS the Licensor has agreed to grant a licence to the Licensee to use and occupy certain space in the Building as described in Schedule "A" and as shown on Schedule "B" attached hereto (the "Licence");

AND WHEREAS the Licensor may grant a licence for any portion of the Lands or the Building;

NOW THEREFORE, in consideration of the mutual covenants and agreements between the parties, the parties hereby agree as follows:

1. DEFINITIONS

In this Licence and in the Schedules attached to this Licence (unless otherwise defined therein):

(a) "Business Day" means each day of the week that is not a Saturday or Sunday and is not a statutory holiday in the province of Ontario.

(b) "Commencement Date" has the meaning ascribed thereto in Schedule "A".

(c) "Common Areas" means the areas, facilities, utilities, improvements, equipment and installations in the Building or upon the Lands which are not licensed to licensees of the Building, and which serve or are for the benefit of the Building and are located within the Building or upon the Lands, or are designated from time to time as Common Areas by the Licensor. The Common Areas include, but are not limited to, access roads, driveways, loading docks, sidewalks, landscaped or planted areas, hallways, vestibules, corridors, ground floor washrooms and the community lobby.

(d) "Common Program Space" means the shared community spaces in the Building designated from time to time by the Licensor for use on a non-exclusive basis by the Licensee and as outlined on Schedule "B".

(e) "Damage" means damage (including but not limited to, smoke and water damage) that results from a peril against which the Licensor insures and receives sufficient insurance proceeds for the necessary repairs, rebuilding or restoration; and "Damaged" is the occurrence of Damage.

(f) "Deposit" means the sum set out in Schedule "A".

1 of18

62


(g) "Fee" means the sum set out in Schedule "A".

(h) "Fixturing Period" has the meaning ascribed thereto in Article 2(d) of this Licence.

(i) "Improvements" means the alterations, fixtures and improvements in or serving the Licenced Space made from time to time by or on behalf of the Licensee or any prior occupant of the Licenced Space with the exception only of furniture and equipment not in the nature of fixtures.

(j) "Licensable Area" means the total of the areas in the Building licensed to occupants of the Building or set aside by the Licensor for such purpose, including the Licenced Space and including the area in the Building occupied exclusively by the Licensor, but not including the Common Areas, Common Program Space or Staff Space.

(k) "Licence Period" means the period as set out in Schedule "A".

(I) "Licence Year'' means a period of twelve (12) consecutive full calendar months, the first Licence Year beginning on the Commencement Date if such date is the first day of a calendar month; and if not, then the first Licence Year shall commence upon the first day of the calendar month following the month in which the Commencement Date occurs. Each succeeding Licence Year shall commence upon the anniversary date of the first Licence Year.

(m) "Licenced Space" has the meaning ascribed thereto in Schedule "A".

(n) "Licensor's Work" has the meaning ascribed thereto in Schedule "D".

(o) "Licensee's Work" has the meaning ascribed thereto in Schedule "D".

(p)) "Operating Costs" means the costs of the Licensor, without duplication or profit, for operating, maintaining, repairing and insuring the Building and the Lands, including, but not limited to, the costs of the following: (i) insurance on the Lands, Building, improvements, equipment and other property upon the Lands as required hereunder or otherwise; (ii) cleaning, snow removal, garbage and waste collection and disposal, and landscaping; (iii) lighting, electricity, water, gas, public utilities and all other utilities, facilities and systems used in or serving the Building and the Lands, including heating, air conditioning and ventilation costs; (iv) salaries of on-site personnel engaged solely in the operation, maintenance, repair and insurance of the Building and the Lands and other improvements thereon (and if not solely engaged in the operation, maintenance, repair and insurance of the Building and the Lands and other improvements thereon, then that portion of such personnel's salary as is reasonably attributable to such function), including security services; (v) repairs (including major repairs) and replacements to and maintenance and operation of the Building and the Lands and other improvements thereon, such repairs, replacement and rebuilding expenditures to be amortized over their useful life if not fully expensed in the year in which they occur in accordance with generally accepted accounting principles; (vi) the total costs of operating, maintaining, and repairing the HVAC system serving the Building; (vii) depreciation or amortization of all capital expenditures, over the useful life of such item, including capital repairs and replacement of the maintenance, cleaning and operating equipment and all other fixtures, equipment and facilities that are part of the Building and Lands (including the HVAC system), unless they are charged fully in the Licence Year in which they are incurred, all in accordance with generally accepted accounting principles; (viii) Property Taxes payable by the Licensor with respect to the Building and the Lands;

2 of 18

63

Georgina"s Communif )i Connf:'c tion Cen tr~

and (ix) the commercially reasonable management fee or administrative charges of the management company for the Building and Lands (if any, retained by the Licensor) not to exceed 15% of the Operating Costs, excluding Property Taxes. Operating Costs shall exclude or have deducted from them as the case may be: (i) net recoveries from other Licensees or occupants of the Building in respect of and to the extent (but only to the extent) of costs which have been charged as Operating Costs, other than recoveries from the Licensee pursuant to the Operating Costs charging provisions in this Licence and from other Licensees or occupants pursuant to similar charging provisions; (ii) net insurance proceeds received to the extent (but only to the extent) that such proceeds reimburse the Licensor for costs of repair and replacement which have been previously charged as Operating Costs; (iii) net recoveries in respect of warranties or guarantees relating to the construction of the Building to the extent (but only to the extent) that the repair costs in respect of the work covered by such warranties or guarantees have been previously charged as Operating Costs; (iv) net recoveries from the parking facilities forming part of the Common Areas in respect of and to the extent (but only to the extent) of costs which have been previously charged as Operating Costs; and (v) the costs incurred by the Licensor in respect of any vacancies in the Building during the Licence Period or any renewal thereof.

(q) "Parking Facilities" means those parking spaces on the Lands designated by the Licensor for the exclusive use by the clients of the Licensee, the Licensor, other occupants of the Building and those persons or organizations permitted by the Licensor to use the Common Areas from time to time.

(r) "Proportionate Share" means the fraction which has as its numerator the gross square footage of the Licenced Space and as its denominator the gross square footage of the Licensable Area of the Building. For clarity, there shall be no grossup for any vacant space of Licensable Area in the Building.

(s) "Property Taxes" means all taxes, levies, charges, school and local improvement rates and assessments whatsoever (including municipal and other property taxes) assessed or charged against the Lands or any part thereof or against the Licensor on account of its ownership of the Lands or relating to its use and occupancy of the Lands, by any lawful taxing authority including any amounts assessed or charged in substitution for or in lieu of any such taxes, but excluding taxes personal to the Licensor such as capital gains, corporate, income, capital, profit or excess profit taxes except to the extent such taxes are levied in lieu of any of Property Taxes.

(t) "Rules and Regulations" has the meaning ascribed thereto in Section 2(q) of this Licence.

(u) "Staff Space" means the staff space designated from time to time by the Licensor in the Building for use on a non-exclusive basis by the staff and agents of the Licensee and of the Licensor, as outlined in Schedule "B".

(v) "Use" means the use of the Licenced Space by the Licensee as set out in Schedule "A".

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2. LICENCE

Licensor hereby licences the Licenced Space to Licensee for the Licence Period on the following terms and conditions:

(a) Net Licence - This Licence is a completely carefree net licence to the Licensor, except as expressly set out herein.

(b) Fee- Licensee shall pay the Fee to the Licensor in advance and on the first day of each month during the Licence Period, plus any applicable goods and services, sales, value added or harmonized taxes, without deduction, abatement, or set-off whatsoever. The Fee for any part of a month shall be pro-rated on a daily basis based on the number of days in the month plus any applicable taxes.

(c) Term- The Licensed Space is to be licensed unto the Licensee for the Licence Period as set out in Schedule "A"

(d) Fixturing Period - from the Commencement Date to the Possession Date (the "Fixturing Period"), the Licensee shall be permitted access to the Licenced Space for the purpose of installing its fixtures and otherwise preparing the Licenced Space for the intended Use. During the Fixturing Period, the Licensee shall be required to pay its Proportionate Share of Operating Costs, as set out in Schedule A , Table A as 'Proportionate Share of Operating Costs',but shall not be required to pay any other portion of the Fee.

(e) Use- The Licenced Space shall be used only for the Use set out in this Licence.

(f) Condition of Licenced Space- Licensee agrees to accept the Licenced Space on an "as is" basis upon completion of the Licensor's Work. All routine maintenance and cleaning of the Licenced Space shall be the responsibility of Licensor, and the cost of such maintenance and cleaning shall be included in Operating Costs. Licensee shall keep the Licenced Space and maintain it in a clean and tidy manner and in good order and condition and shall make all needed routine repairs to the Licenced Space, including without limitation, all fixtures and improvements installed in it by the Licensee. Licensee shall be fully responsible for complying with all applicable building codes and Building Rules and Regulations set out in this Licence, as such Building Rules and Regulations may pertain to the Licensee's use of Licenced Space and any work or alterations to the Licenced Space conducted by the Licensee, provided that the Licensee shall not be responsible to rectify or remedy any non-compliance of the Licenced Space with applicable building codes and/or Building Rules and Regulations, which non-compliance pre-dates the Licensee's use of the Licenced Space.

(g) Repairs and Alterations - Licensee shall not make any repairs, alterations, replacements or improvements to any part of the Licenced Space without first obtaining Licensor's prior written approval, which approval may be withheld in the sole discretion of the Licensor. Any repairs, alterations, replacements or improvements made by Licensee without Licensor's prior written approval shall, if required by Licensor, be promptly removed by Licensee at its sole cost and expense and the Licenced Space shall be restored to its previous condition. The Licensor has the option, in its sole discretion, to undertake and complete, on behalf of the Licensee and at the sole cost of the Licensee, any repairs, replacements, alterations or improvements requested by the Licensee.

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(h) Insurance and Risk- It is agreed between the Licensor and Licensee as follows:

(i) The Licensee will obtain and maintain at all times during the Licence Period comprehensive public liability and property damage insurance coverage on an occurrence basis with respect to the Licenced Space and the Licensee's use of the Building and Lands. This insurance shall have inclusive limits of not less than $5,000,000 for each occurrence or such higher limits as the Licensor requires from time to time, and shall (i) contain a severability of interests and a cross liability clause; (iii) name the Licensor as an additional insured; (iv) contain an undertaking by the insurers to notify the Licensor in writing not less than thirty (30) days prior to the effect of any material change, cancellation or termination of the insurance coverage; and (v) contain personal injury, products liability and contract liability coverage. The Licensee will provide the Licensor, upon demand, with proof of such insurance coverage in form satisfactory to the Licensor.

(ii) All property kept in the Licenced Space shall be kept at the risk of the Licensee. The Licensee releases the Licensor from every claim it has or might have in connection with anything that has occurred or might occur on or in connection with the Licenced Space except claims arising from the negligence or wilful misconduct of the Licensor or those for whom the Licensor is responsible at law. The Licensee hereby indemnifies the Licensor and shall save the Licensor harmless from any and all loss (including loss of the Fee and other amounts payable by Licensee under this Licence), claims, actions, damages, liability and expense in connection with loss of life, personal injury, damage to property or any other loss or injury, whatsoever arising out of this Licence, or any occurrence, in or upon or at the Licenced Space, or the occupancy or use by Licensee of the Licenced Space and Common Areas, provided that the Licensee shall not be required to indemnify the Licensor for any loss, claims, actions, damages, liability and expense that are the direct result of the negligence or wilful acts of the Licensor or those for whom the Licensor is responsible at law. If the Licensor shall, without fault on its part thereof, be made a party to any litigation commenced by or against Licensee, Licensee shall protect, indemnify and hold the Licensor harmless and shall pay all costs and expenses, and legal fees incurred or paid by Licensor in connection with such litigation.

(iii) The Licensee agrees that the Licensor shall not be liable for and the Licensee hereby releases the Licensor from (i) any death or injury arising from any occurrence in, upon, at, or relating to the Licenced Space, the Building or the Lands, provided same is not the direct result of the negligence or wilful acts of the Licensor or those for whom the Licensor is responsible at law; (ii) any loss of or damage to, or loss of use of, property of the Licensee or others which is located in the Licenced Space or on any other part of the Building or Lands, provided same is not the direct result of the negligence or wilful acts of the Licensor; and (iii) any act or omission (including theft, malfeasance or negligence) on the part of any agent, contractor or person from time to time engaged by the Licensor to perform janitorial services, security services, supervision or any other work of any kind whatsoever in, on or about the Licenced Space or the Building, except to the extent that such agent, contractor or person is liable for such act or omission. Further, without limiting the generality of the foregoing, the Licensor shall not be liable for damage caused by other Licensees, tenants, occupants or persons in the Building or on the Lands or by occupants of property adjacent to the Lands,

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or the public, or caused by construction or by any other private, public, or quasipublic work.

(iv) "Licensor" in this paragraph means the Licensor as well as Licensor's officers, directors, employees and agents and any mortgagees or property manager of the Licensor.

(i) Parking - The Licensee shall be entitled to use parking space(s) within the Parking Facilities based on availability at no cost to the Licensee. The clients of the Licensee shall have the right to use the Parking Facilities in common with the clients of the other occupants of the Building and with the clients of the persons or organizations permitted by the Licensor to use the Building and Common Areas as well as those parking spaces designated to such clients by the Licensor.

U) Common Areas- In addition to the Licenced Space, the Licensor grants the Licensee the right to use the Common Areas (e.g. meeting & event space, universal and public washrooms, public square, outdoor spaces, etc.) in common with the other occupants of the Building, subject to the conditions imposed by the Licensor from time to time as outlined in the Rules and Regulations contained in Schedule "C" hereto. The Licensee acknowledges that the Licensor, in its sole discretion, may permit non-occupants of the Building to use the Common Areas.

(k) Common Program Space- The Common Program Space may be used by the Licensee on a non-exclusive basis in common with others, by booking the Common Program Space through the Licensor, subject to availability and only during the hours as determined by the Licensor. The Common Program Space is to be shared by the Licensor, Licensee, other Licensees of the Building and other community agencies and local residents as determined by the Licensor. Accordingly, from time to time, the Common Program Space might not be available for use by the Licensee. The Licensor reserves the right, acting reasonably, to limit usage of the Common Program Space depending on internal or external requests for usage of the Common Program Space. Notwithstanding the above, the Licensee shall be granted ten (10) hours per month (non-cumulative if unused) to book a Common Program Space (the Commercial Kitchen, the Event Hall, Meeting Room 1, Meeting Room 2) based on availability and only if booked within a 30 day window of the requested date(s). The Licensor may, acting reasonably, implement a fee for use of Common Program Space by the Licensee over and above the 10 hours per month. Any such fee implemented by the Licensor shall be in addition to the Fee.

(I) Staff Space - The Staff Space shall be used only by the staff and agents of the Licensee assigned to work in the Licenced Space on a non-exclusive basis in common with the staff and agents of the other Licensees and the other persons or organizations permitted by the Licensor to use the Staff Space of the Building, subject to availability and only during the hours specified by the Licensor, acting reasonably.

(m) Payment of Taxes- In accordance with Section 3(1) paragraph 9 of the Assessment Act, R.S.O 1990, as amended, the Licensed Space is exempted from Property Taxes and any rent payable by the Licensee shall be reduced by an amount equal to the amount of any reduction of Property Taxes attributable to the Building because of the exemption under the Act.

(n) (n) Transfers- The Licensee shall not permit any Transfer without the prior written consent of Licensor, which consent shall not be unreasonably withheld or delayed. The

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Licensee further agrees that it shall be reasonable for the Licensor to deny its consent to any Transfer if: (i) in the Licensor's opinion, the financial background, business history and capabilities of the proposed transferee are not satisfactory; (ii) in the Licensor's opinion, such Transfer is of a nature which may negatively impact or conflict with the operating principles of the The Link or of any organization that provides funding for the operation of the Lands and Building; (iii) the Licensor has withheld its consent to such Transfer; or (iv) it is for only part of the Licensed Space (except if to another Licensee already occupying the Building). Transfer(s) shall include a sale or an assignment ("Transfer(s)"). In the event the services provided by the Licensee in the Licensed Premises are transferred from the Regional government to the Province of Ontario or other health entity, then at the written request of the Licensee, the Licensor agrees to consent to an assignment or Transfer of the License Period or any renewal of the License Period, as the case may be, for the entire Licensed Premises from the Licensee to the Province of Ontario or other health entity, for the balance of the Licence Period.

( o) Relocation -After the Possession Date, the Licensor or Licensee may make a relocation request of the other. Upon receipt of such a re-location request, the nonrequesting party is obliged to either consent to or reject the re-location request within twenty-one (21) days of the request being made. Should the request be granted, the requesting party shall pay for all costs and expenses to affect the re-location in a timely and efficient manner. Should a re-location of the Licenced Space occur either before or after the Possession Date, Schedule "A" hereto will be amended accorpingly.

(p) Damage and Destruction- The Licensor and Licensee agree that the following terms shall apply upon damage or destruction to the Licenced Space or to the Building:

(i) If the Licenced Space is Damaged and is rendered not tenantable, in whole or in part, but is capable of being rebuilt or repaired within one hundred and twenty (120) days of the date on which the Licenced Space was Damaged, as determined by an architect or other consultant retained by the Licensor, then the Licensor shall proceed to rebuild or repair the Licenced Space. The Fee shall abate from the date the damage occurred to the date the Licenced;

Space is deemed by the Licensor's architect or other consultant to be fit for reoccupation, provided that if only a portion of the Licenced Space is rendered not tenantable the Fee shall not abate for the portion that remains capable of occupation by the Licensee;

(ii) If the Licenced Space is Damaged to the extent that it is incapable of being rebuilt or repaired within one hundred and twenty (120) days of the date on which the Licenced Space was Damaged, as determined by an architect or other consultant retained by the Licensor, then either party may, by written notice to the other party, within thirty (30) days of the date the Licenced Space was Damaged, terminate this Licence, effective thirty (30) days after the giving of notice. If no such notice is given, the Licensor shall proceed to repair and rebuild the Licenced Space with reasonable promptness. The Fee shall abate from the date the damage occurred to the date the Licenced Space is deemed by the Licensor's architect or other consultant to be fit for reoccupation; and

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(iii) If the Building is Damaged and twenty-five percent (25%) or more of the Building is rendered wholly unfit for occupancy or impossible or unsafe for use and occupancy as determined by an architect retained by the Licensor, the Licensor may, at its option, terminate this Licence by giving the Licensee notice in writing of such termination, within thirty (30) days of the date the Building was Damaged, to be effective thirty (30) days after the giving of notice. If no such notice is given, the Licensor shall proceed to repair and rebuild the damaged aspects of the Building with reasonable promptness. The Fee shall abate from the date the damage occurred to the date the Licenced Space is deemed by the Licensor's architect or other consultant to be fit for re-occupation.

(q) Rules and Regulations - Licensor, from time to time, may make rules and regulations with respect to the Licenced Space and the Common Areas (the "Rules and Regulations") and Licensee shall comply with and observe them if it receives notice of them. The Rules and Regulations shall not conflict with the terms of this Licence. The current Rules and Regulations for the Licenced Space and the Common Areas are attached as Schedule "C" hereto.

(r) Inspection -The Licensor and its agents may at all reasonable times on 24 hours' prior notice (except in the case of an emergency, in which case no notice shall be required) during the Licence Period and any renewal thereof enter the Licenced Space to inspect the condition of the Licenced Space.

(s) Dispute Resolution- The Licensor and Licensee agree that when an issue arises between them as to the terms of this Licence or the occupation and use of the Licenced Premises and the Common Areas, they will make every reasonable effort to try to resolve the concern and seek a mutually-satisfactory resolution in an amicable and co-operative fashion, and such reasonable efforts shall include, but are not limited to, the following actions by the Licensor and Licensee:

(i) exchange of statements of the perception of the issue or problem;

(ii) exchange of statements of how the issue or problem affects the Building in general and the party in particular; and

(iii) delivery of a clear request for an adjustment in the situation which attempts to satisfy all parties involved.

In the event that the Licensor and Licensee are unable to resolve the issue amongst themselves, the Licensor and Licensee agree that prior to taking any further action they shall seek a mutually acceptable mediator to determine an appropriate resolution to the dispute.

(t) Notices - All notices required to be given under this Licence shall be given in writing as follows:

to the Licensor:

and to the Licensee:

Town of Georgina 26557 Civic Centre Road Keswick, ON L4P 3G1 Attention: Manager of Cultural Services

Recreation and Culture Department

The Regional Municipality of York 17250 Yonge Street

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Georuina's Community Conned;o" Centre

Newmarket, ON L3Y 6Z1 Attention: Real Estate Lease Coordinator

Corporate Services Branch

A notice is conclusively deemed to have been given or made on the day upon which it is personally delivered. If the notice is sent by mail, then the notice shall be deemed to have been received on the third Business Day following deposit of the notice with the post office. The parties to this Licence confirm that any notice given by electronic means (such as, by way of example, e-mail) will be considered to have been given in writing if a reply confirming receipt of the notice is received by the party giving notice.

3. NATURE OF LICENCE

Licensee acknowledges that its rights under this Licence are a mere licence and that it has no leasehold or other property interest in respect of the Licenced Space, the Building or the Common Areas. Licensee will not register any notice or other document pertaining to this Licence on title to the Lands.

If the Licensee remains in possession of the Licenced Premises after the end of the Licence Period and all renewal and extension periods thereof, to the extent exercised, without having signed a new Licence Agreement, there is no tacit renewal of this Licence or the Licence Period, and the Licensee will be deemed to be occupying the Licenced Premises on a month-to-month basis at a monthly fee equal to the monthly fee payable during the last month of the Licence Period and otherwise, upon the same terms, covenants and conditions as set forth in this Licence.

4. RENEWAL OPTIONS

The Licensor covenants with the Licensee that if the Licensee duly and regularly pays the Fee, as outlined in Schedule A, is actively operating from the Licenced Space and performs all of the covenants and agreements on the part of the Licensee to be paid and performed under this Licence, and provided the Licensee is not then in material default under the terms of this Licence, the Licensor, upon the Licensee's written request delivered to the Licensor in accordance with this Licence and at least six (6) months prior to the expiration of the Licence Period, shall grant the Licensee an extension of the Licence Period for the Licenced Space in an "as is" condition and upon the same terms and conditions under this Licence (the "Renewal Option") for an additional period or periods as outlined in Schedule "A" hereto, except that there shall be no further right to renew after the Renewal Option has been exercised.

5. RIGHTS OF LICENSOR

If and whenever:

(a) the Licensee fails to pay the Fee or other amounts due under this Licence on the day or dates appointed for payment and such default continues for a period of five (5) Business Days following the giving of written notice of default; or

(b) the Licensee fails to perform or observe any of the terms, obligations or conditions of this Licence to be observed or performed by it, or is otherwise deemed to be in default hereunder, which non-monetary breach or non-performance is not cured within fifteen (15) Business Days of notice thereof from the Licensor, or if such breach cannot be remedied within fifteen (15) Business Days the Licensee fails to commence to remedy the breach after notice thereof from the Licensor and thereafter fails to proceed diligently to remedy the breach, then the Licensor shall have all of the remedies (which are

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cumulative and not alternative) available to Licensor under the Licence for any breach or non-compliance of the Licence agreement, including, but not limited to, the right to terminate this Licence.

The Licensor acknowledges that the Licensee intends to use the Licenced Space to store confidential client records and files. Notwithstanding the foregoing, in the event of a default as described in (a) and (b) above, and in the course of exercising any rights under this Licence, the Licensor shall not distrain such records and files, and shall take reasonable measures to ensure that the confidentiality of such records and files are protected in accordance with applicable law.

6. RIGHTS ON TERMINATION

On expiration or termination of this Licence, the Licensee shall deliver to the Licensor all keys, combinations, or other security facilities pertaining to the Licenced Space; and the Licensee shall, in accordance with the requirements as set out in this License, ensure that the Licenced Space is left in the same condition and state of repair as reasonably possible as the Licensee is required to maintain the Licensed Space throughout the Term. All personal property of the Licensee remaining in the Licenced Space upon the expiration or termination of this Licence shall at the option of Licensor become its property, and may be appropriated, sold, removed, destroyed or otherwise disposed of by Licensor without notice or obligation to compensate Licensee or to account to Licensee, and Licensee shall pay to Licensor on demand all costs incurred by Licensor in connection therewith, plus an administration fee of fifteen percent (15%) of the costs.

7. GENERAL

(a) The parties agree that this Licence s~all be governed by the laws of the Province of Ontario and the laws of Canada applicable therein.

(b) This Licence shall enure to the benefit of and be binding upon the parties and their respective successors and permitted assigns.

[Remainder of page intentionally left blank}

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IN WITNESS WHEREOF the parties have signed this Licence as of the date first noted above.

eDocs #9835863

LICENSOR:


Per:

Mayor

Per:

Town Clerk

1/We have authority to bind the Licensor

LICENSEE:

THE REGIONAL MUNICIPALITY OF YORK

Per:

Dina Basso

Commissioner, Corporate Services Department

Per:

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SCHEDULE "A"

Commencement Date:

This Licence agreement shall commence on the 1st day of January, 2020.

Licence Fee:

The Licensee shall pay the monthly Licence Fee in accordance with Table A: Licence Fees below;

Table A' Licence Fees Baae Annual Proportionate Share Gross Annual Licence Fee of Operetlng Coote' Licence Foe Annual Licence Monthly Licence

Licence Year ($par FT'l 'rs per FT'l IS par FT'l Fee (In$) Faa (in$)" January 1 2020 to December 31 2020 $1800 $7,37 $2537 S103 763.30 $8.646.94 Jaunurv 1, 2021 to December 31 . 2021 $18.00 $7 52 $25.52 S104.376 eo sa 696.07 ~ 1 2022 to December 31 2022 $1600 $7.67 $2567 $104 990.30 sa 749.1 9 January 1. 2023 to Dsosmbar 31. 2023 $18.00 $7 B2 $25.82 $105.603.60 $8800.32 JBnWll\11 2024 lo Daosrnber 31 2024 $1600 $7.98 $2598 $106.258 20 SB854.85

• Proportionate Share of Operating Costs are subject to a 2% annual increase HMon.lhly Ucence Fee shall be paid in monthly installments

The Monthly Licence Fee + applicable taxes, inclusive of the Licensee's Proportionate Share

of the Operating Costs shall be due and payable by the Licensee to the Licensor on the 1st day of each month. The sum noted above may be amended at the start of each successive Licence Year by the Licensor to reflect the actual Operating Costs in accordance with the terms of this Agreement.

The Proportionate Share of the Operating Costs, which excludes photocopier usage and property taxes, includes but is not limited to, repairs and maintenance, cleaning services, internet services (best effort), utility, and insurance costs, are to be estimated by the Licensor at the beginning of each Licence Year. Any adjustment to the Licensee's Proportionate Share of these costs shall be made forthwith following the determination by the Licensor of the actual Proportionate Share of the Operating Costs of the Building and Lands for the Licence Year.

Deposit: [intentionally deleted]

Parking:

Licensed Space:

The Licensee shall be entitled to use parking space(s) as regulated by Schedule C within the Parking Facilities.

Approximately 4,090 square feet as shown in the floor plan attached as Schedule "8" hereto and identified as 'Spaces S, T, U, V'.

Use of Licenced Space:

Licensee will utilize their space as an office/service/program provision centre and will offer evidence-based public health programs and services that prevent diseases, support child development, protect resident safety and promote healthy lifestyles.

Licence Period: The period from the Commencement Date to December 31 , 2024.

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Renewal Option:

Georgina'5 Community ConnecHon Centre

Provided that it is not in default hereunder, the Licensee shall have the right to renew the Licence Period for two (2) additional licence periods of up to five (5) years each. Upon renewal the base rent and operating costs will commence escalating at 2% per annum.

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SCHEDULE "B"

Diagram of Licensed Space and Ground Floor of Building

~~R~o~o~m~A~r~e=as~O~ia~g~r=a~m~------V Sr.d61300

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SCHEDULE C"

Rules and Regulations


1. Licensees are expected to do their best to ensure the shared security of the Building.

2. Licensees are expected to be committed to providing all members of the public and their employees an environment of inclusive design and integration through ongoing policy development in their services, products and facilities. All Licensees are expected to adhere to the Accessibility for Ontarians with Disabilities Act.

3. Licensees, together with the Licensor, will leave Common Areas and Program areas they use, as clean as or cleaner than they found them. It is expected that all Licensees cooperate and contribute to keep Common Areas clean and orderly.

4. The sidewalk, entry passages, fire escapes, corridors, hallways, elevator and stairways, if any, shall not be obstructed by any of the Licensees, or used by them for any purpose other than ingress to and egress from their respective Licenced Space. Tenants will not place or allow to be placed in the building, corridors or public stairways, if any, waste paper, dust, garbage, refuse or anything whatever that would tend to make them unclean or untidy.

5. The windows that reflect or admit light into passages and common areas of the building, if any, shall not be covered or obstructed by any of the tenants and awnings shall not be put up without the written consent of the Licensor. No printed material or other items may be posted or affixed to any windows in the licensed space.

6. The Licensor shall have the right to enter the Licenced Space at reasonable notice to examine the space or to make such repairs and alterations as it shall deem necessary for the safety and preservation of the Building. In the case of an emergency, the Licensor shall have the right to enter the Licenced Space without notice.

7. If the Licensee desires telephone or private signal connections, the Licensor reserves the right to direct the electrician or other workers as to where and how the wires are to be introduced and without such directions no boring or cutting for wires shall take place. No other wires of any kind shall be introduced without the consent of the Licensor.

8. No Licensee shall be permitted to cook or to operate a cooking apparatus except in a portion of the Building rented for those purposes save and except for a microwave oven that may be used to heat food in the common staff area.

9. No Licensee shall do or permit anything to be done in the Licenced Space, or bring or keep anything therein which will in any way increase the risk of fire or obstruct or interfere with the rights of other tenants or violate or act at variance with the laws relating to fires or with the regulations of the Fire Department or Board of Health.

1 0. Licensees and their staff shall not interfere with other Licensees or those having business with them.

11. Nothing shall be thrown by the Licensees or their staff out of windows or doors or down the passages of the building.

12. No animals shall be kept in or about the Licenced premises with the exception of people with disabilities using their service animals to access and/or work in the premises and those animals required for pet therapy programing, if any. Tenants shall not operate or permit to be operated a musical or sound producing instrument

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or device inside or outside the building which may be heard outside the building, unless previously approved by the Licensor.

13. No one shall use the Licenced Space for sleeping apartments or residential purposes or for the storage of personal effects or articles other than those required for business purposes.

14. All Licensees must observe strict care not to allow their windows or doors to remain open so as to admit rain or snow or so as to interfere with the heating of the building. Any injury or damage caused to the building or its appointments, furnishing, heating and other appliances or to any other Licensee by reason of windows or doors being left open so as to admit rain or snow or by interferences with or neglect of the heating appliances or by reason of the Licensee or other person, subject to it, shall be made good by the Licensee in whose premises the neglect, interference or misconduct occurred.

15. It shall be the duty of the respective Licensees to assist and cooperate with the Licensor in preventing injury to the premises demised to them respectively.

16. No flammable oils or other flammable, dangerous or explosive materials shall be kept or permitted to be kept in the Licenced Space. Nothing shall be placed on the outside windowsills or projections.

17. No bicycles or other vehicles shall be brought within the building except in the parking lot.

18. Licensees shall not place any additional lock upon any door of the Building without the written consent of the Licensor.

19. Licensees shall give the Licensor prompt notice of any accident to or any defect in the plumbing, HVAC, mechanical or electrical apparatus or any other part of the Building.

20. The parking of cars in the parking lot shall be subject to the reasonable regulations of the Licensor.

21. Licensees shall not mark, paint, drill into or in any way deface the walls, ceiling, partitions, floors or other parts of the Licenced Space and Building except with the prior written consent of the Licensor and as it may direct.

22. The Licensor shall have the right to develop a policy guiding the use, booking and charges for use of the various programing space, meeting space, commercial kitchen, counselling space, hoteling space, staff space, event space. Room bookings will be administered by the Licensor in accordance with terms outlined in the Space Use Policy.

23. The Licensor shall have the right to make such other and further reasonable rules and regulations as in its judgment may from time to time be needful for the safety, care, cleanliness and appearance of the Building and for the preservation of good order therein, and the same shall be kept and observed by the Licensee and their staff. The Licensor shall provide the Licensee with reasonable notice of such changes and amendments.

24. Licensees agree to the foregoing Rules and Regulations, which are hereby made a part of this Licence Agreement, and agrees that for such persistent infraction of them or any of them, as may in the opinion of the Licensor, be calculated to annoy or disturb the quiet enjoyment of any other tenants, or anyone under it, the Licensor may declare forfeiture and cancellation of the accompanying Licence Agreement and may demand possession of the Licenced Space upon fifteen (15) days' notice.

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SCHEDULE D"

Licensor's Work and Licensee's Work

Licensor's Work

The Base Building are those requirements that include the building's primary structure, building envelope, public circulation (e.g. corridors), primary mechanical and supply systems (e.g. electricity, heating and air conditioning, telephone cabling, water supply, drainage, gas, etc.) up to the point of contact with individual tenant spaces includes the completion of the following upgrades:

o Mechanical

0 Electrical

0 Communication infrastructure

o Security

0 Window coverings (not windows)

o Removal/clearance of all existing items, fixtures and features (boards, cabinets, plumbing, etc.)

o Common area flooring

o Common area framing/drywall and painting (as necessary)

o Accessibility compliance (as necessary)

o Any other visible structural issues/damages to the building

0 Roof repair/replacement as necessary

0 Common washroom upgrades

Licensee's Work

The following list describes the items not included in the renovation scope and will be the responsibility of the Licensee as part of their Leasehold Improvements:

o Internal duct distribution

0 Customized electrical

o Internal flooring

o All other communication requirements including mandatory consultation with Town ITS Staff prior to commencement of improvements

0 Millwork and finished carpentry

o Internal space framing and drywalls

o Internal space painting

0 Doors and hardware, if required

o Acoustic/drop ceilings, if required

o Internal space plumbing, if required

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o Sprinkler head relocation, if required

o Roof top backup generator to be installed on the roof of the Building in a location as agreed to by the Licensor and the Licensee

o Permit drawings and application to the Town of Georgina Building Services Division

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79


REPORT NO. RC-2019-0016


October 23, 2019

SUBJECT: THE LINK LICENCE AGREEMENT BETWEEN THE TOWN OF GEORGINA AND COMMUNITY LIVING GEORGINA

1. RECOMMENDATION:

1. That Council receive Report No. RC-2019-0016 prepared by the Recreation and Culture Department dated October 23, 2019, respecting The Link Licence Agreement between the Town and Community Living Georgina.

2. That Council approve the applicable by-law to authorize the Mayor and Clerk to enter into a Licence Agreement between the Town and Community Living Georgina.

3. That Council authorize the Mayor and Clerk to enter into a Licence Agreement between the Town and Community Living Georgina for the fit out and occupancy of The Link Spaces J, K, L, M and N within Phase 2 Development, subject to the terms and conditions reflected in the attached Lease Agreement- Schedule A for a five year term, with two consecutive optional five year renewals on mutual consent subject to any minor revisions as may be required by the Town Solicitor.

2. PURPOSE:

The purpose of this report is to seek Council's approval to enter into a licence agreement with Community Living Georgina.

3. BACKGROUND:

At their September 9th, 2015 meeting Council passed the following resolution:

"RESOLUTION NO. C-2015-0617

1. That Council receive Report No. RC-2015-0022, prepared by the Recreation and Culture Department dated September 9, 2015, respecting The Link Business Plan- Council Approval. September 9, 2015 M 15 2015-09-09.

2. That Council approve The Link Business Plan."

In response to Council's resolution from September 9, 2019, staff have secured and prepared final licence agreements between the Town and the Georgina Chamber of Commerce, Hospice Georgina (HG), Georgina Community Food Pantry (GCFP), Georgina Trades Training Inc. (GTTI) and Jericho Youth Services.

80Page 2 of Report No. RC-2019-0016

As the Town prepares to move forward with the development of Phase 2 and Phase 3 construction at the Link, staff has continued to work diligently to initiate licence agreements with tenants for Phase 2 and Phase 3.

4. ANALYSIS:

Staff has been in negotiations with Community Living Georgina for spaces J, K, L, M & N within Phase 3 Development of The Link (3,010 sq. ft.).

Highlights of the licence agreement include:

• That Community Living Georgina will be responsible to pay a monthly fee which includes their proportionate share of maintenance and insurance.

• That Community Living Georgina will be permitted ten (1 0) hours of cost-free use of a programming/meeting room at The Link each month during their licence period.

• Any additional space requirements by Community Living Georgina over and above the ten hours per month will be subject to the fees as set out in The Link's fees schedule of the Town's fees by-law.

• That Community Living Georgina will be eligible to an optional five year renewal of their licence provided they are not in default.

Community Living Georgina has expressed a commitment to lease Spaces J, K, L, M and NV in Phase 3 (totalling 3,010 sq. ft.)

Staff anticipate the Community Living Georgina to commence fixturing of their respective space at the commencement of the first quarter of 2019 (January 1, 2020). The anticipated date for occupancy is July 1, 2020.

This report is seeking Council's authorization and endorsement to proceed with finalization of a Licence Agreement between the Town and Community Living Georgina.

Please refer to attached Schedule A for specific details of licence Agreement with Community Living Georgina.


The total anticipated licensee revenue the Town would receive from the Community Living Georgina is provided in the table below (next page):

Link Revenues associated with Community Living Georgina spaces: YEAR Rate Per Sq_uare Foot Estimated Rev,enues (exclusive of appllc:able HST)

2020 $21.33 $64,203.30

2021 $21.76 $65,497.60

2022 $22.20 $66,822.00

2023 $22.64 $68,146.40

2024 $23.09 $69,500.90

81Page 3 of Report No. RC-2019-0016

Please refer to attached Schedule A Licence Agreement for terms and conditions and specific financials.


This report addresses the following strategic goals:

GOAL 2: "Promote a High Quality of Life"

GOAL 3: "Engage Our Community & Build Partnerships"

GOAL 4: "Deliver Exceptional Service"


Since the recommendations in this report are related to a routine licence agreement with a community organization, there has been no specific related public consultation. This report is available on the Town's website and upon request from the Town Clerk. Any related financial implications wilt be detailed in the Town's publicly advertised budget.

8. CONCLUSION:

Staff are recommending Council authorize the Mayor and Clerk to enter into a licence agreement between Community Living Georgina for Spaces J, K, L, M, and N within Phase 3 Development at The Link for a five-year term commencing January 1, 2020 to December 2024 renewal on mutual consent, as outlined in Attachment 1 and pass the applicable by-taw.

Approved by:

Dave Reddon Director of Recreation and Culture Chief Administrative Officer

Attachment 1 - Licence Agreement with Community Living Georgina.

82

THIS LICENCE AGREEMENT dated as of 1st day of January, 2020

BETWEEN:

THE CORPORATION OF THE TOWN OF GEORGINA (the "Licensor")

-AND-

COMMUNITY LIVING GEORGINA (the "Licensee")

Georgina'~ CommunilJ• CrJ!Inernun Ct:tl!re

OF THE FIRST PART

OF THE SECOND PART

WHEREAS the Licensor is the owner of the lands known municipally as 20849 Dalton Rd. in Sutton, Ontario (the "lands"), which containing a community connection centre known as The Link ("the Building");

AND WHEREAS the Licensor has agreed to grant a licence to the Licensee to use and occupy certain space in the Building as described in Schedule "A" and as shown on Schedule "B" attached hereto;

AND WHEREAS the Licensor may grant a licence for any portion of the lands or the Building;

NOW THEREFORE, in consideration of the mutual covenants and agreements between the parties, the parties hereby agree as follows:

1. DEFINITIONS

In this licence and in the Schedules attached to this licence (unless otherwise defined therein):

(a) "Business Day" means each day of the week that is not a Saturday or Sunday and is not a statutory holiday in the province of Ontario.

(b) "Commencement Date" has the meaning ascribed thereto in Schedule "A".

(c) "Common Areas" means the areas, facilities, utilities, improvements, equipment and installations in the Building or upon the lands which are not licensed to licensees of the Building, and which serve or are for the benefit of the Building and are located within the Building or upon the lands, or are designated from time to time as Common Areas by the Licensor. The Common Areas include, but are not limited to, access roads, driveways,

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loading docks, sidewalks, landscaped or planted areas, hallways, vestibules, corridors, ground floor washrooms and the community lobby.

(d) "Common Program Space" means the shared community spaces in the Building designated from time to time by the Licensor for use on a non-exclusive basis by the Licensee and as outlined on Schedule "B".

(e) "Damage" means damage (including but not limited to, smoke and water damage) that results from a peril against which the Licensor insures and receives sufficient insurance proceeds for the necessary repairs, rebuilding or restoration; and "Damaged" is the occurrence of Damage.

(f) "Deposit" means the sum set out in Schedule "A".

(g) "Fee" means the sum set out in Schedule "A".

(h) "Fixturing Period" has the meaning ascribed thereto in Article 2(e) of this Licence.

(i) "Improvements" means the alterations, fixtures and improvements in or serving the Licensed Space made from time to time by or on behalf of the Licensee or any prior occupant of the Licenced Space with the exception only of furniture and equipment not in the nature of fixtures.

G) "Lands" has the meaning ascribed thereto in Article 1.12 hereof.

(k) "Licensable Area" means the total of the areas in the Building licensed to occupants of the Building or set aside by the Licensor for such purpose, including the Licenced Space and including the area in the Building occupied exclusively by the Licensor, but not including the Common Areas, Common Program Space or Staff Space.

(I) "Licence Period" means the period as set out in Schedule "A".

(m) "Licence Year" means a period of twelve (12) consecutive full calendar months, the first Licence year beginning on the Commencement Date if such date is the first day of a calendar month; and if not, then the first Licence Year shall commen.ce upon the first day of the calendar month following the month in which the Commencement Date occurs. Each succeeding Licence year shall commence upon the anniversary date of the first Licence Year.

(n) "Licenced Space" has the meaning ascribed thereto in Schedule "A".

(o) "Licensor's Work" has the meaning ascribed thereto in Schedule "D".

(p) "Operating Costs" means the costs of the Licensor, without duplication or profit, for operating, maintaining, repairing and insuring the Building and the Lands, including, but not limited to, the costs of the following: (i) insurance on the Lands, Building, improvements, equipment and other property upon the Lands as required hereunder or otherwise; (ii) cleaning, snow removal, garbage and waste collection and disposal, and landscaping; (iii) lighting, electricity, water, gas, public utilities and all other utilities, facilities and systems used

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in or serving the Building and the Lands, including heating, air conditioning and ventilation costs; (iv) salaries of on-site personnel engaged solely in the operation, maintenance, repair and insurance of the Building and the Lands and other improvements thereon (and if not solely engaged in the operation, maintenance, repair and insurance of the Building and the Lands and other improvements thereon, then that portion of such personnel's salary as is reasonably attributable to such function), including security services; (v) repairs (including major repairs) and replacements to and maintenance and operation of the Building and the Lands and other improvements thereon, such repairs, replacement and rebuilding expenditures to be amortized over their useful life if not fully expensed in the year in which they occur in accordance with generally accepted accounting principles; (vi) the total costs of operating, maintaining, and repairing the HVAC system serving the Building; (vii) depreciation or amortization of all capital expenditures, over the useful life of such item, including capital repairs and replacement of the maintenance, cleaning and operating equipment and all other fixtures, equipment and facilities that are part of the Building and Lands (including the HVAC system), unless they are charged fully in the Licence Year in which they are incurred, all in accordance with generally accepted accounting principles; (viii) Property Taxes payable by the Licensor with respect to the Building and the Lands; and (ix) the commercially reasonable management fee or administrative charges of the management company for the Building and Lands (if any, retained by the Licensor) not to exceed 15% of the Operating Costs, excluding Property Taxes. Operating Costs shall exclude or have deducted from them as the case may be: (i) net recoveries from other Licensees or occupants of the Building in respect of and to the extent (but only to the extent) of costs which have been charged as Operating Costs, other than recoveries from the Licensee pursuant to the Operating Costs charging provisions in this Licence and from other Licensees or occupants pursuant to similar charging provisions; (ii) net insurance proceeds received to the extent (but only to the extent) that such proceeds reimburse the Licensor for costs of repair and replacement which have been previously charged as Operating Costs; (iii) net recoveries in respect of warranties or guarantees relating to the construction of the Building to the extent (but only to the extent) that the repair costs in respect of the work covered by such warranties or guarantees have been previously charged as Operating Costs; (iv) net recoveries from the parking facilities forming part of the Common Areas in respect of and to the extent (but only to the extent) of costs which have been previously charged as Operating Costs; and (v) the costs incurred by the Licensor in respect of any vacancies in the Building during the Licence Period or any renewal thereof.

(q) "Parking Facilities" means those parking spaces on the Lands designated by the Licensor for the exclusive use by the clients of the Licensee, the Licensor, other occupants of the Building and those persons or organizations permitted by the Licensor to use the Common Areas from time to time.

(r) "Possession Date" means the day that is XXX days prior to the Commencement Date.

(s) "Proportionate Share" means the fraction which has as its numerator the gross square footage of the Licenced Space and as its denominator the gross square footage of the Licensable Area of the Building. For clarity, there shall be no gross-up for any vacant space of Licensable Area in the Building.

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(t) "Property Taxes" means all taxes, levies, charges, school and local improvement rates and assessments whatsoever (including municipal and other property taxes) assessed or charged against the Lands or any part thereof or against the Licensor on account of its ownership of the Lands or relating to its use and occupancy of the Lands, by any lawful taxing authority including any amounts assessed or charged in substitution for or in lieu of any such taxes, but excluding taxes personal to the Licensor such as capital gains, corporate, income, capital, profit or excess profit taxes except to the extent such taxes are levied in lieu of any of Property Taxes.

(u) "Rules and Regulations" has the meaning ascribed thereto in Section 2(s) of this Licence.

(v) "Staff Space" means the staff space designated from time to time by the Licensor in the Building for use on a non-exclusive basis by the staff and agents of the Licensee and of the Licensor, as outlined in Schedule "8".

(w) ""Use" means the use of the Licenced Space by the Licensee as set out in Schedule "A".

2. LICENCE

Licensor hereby licences the Licenced Space to Licensee for the Licence Period on the following terms and conditions:

(a) Net Licence- This Licence is a completely carefree net licence to the Licensor, except as expressly set out herein.

(b) Fee- Licensee shall pay the Fee to the Licensor in advance and on the first day of each month during the Licence Period, plus any applicable goods and services, sales, value added or harmonized taxes, without deduction, abatement, or set-off whatsoever. The Fee for any part of a month shall be pro-rated on a daily basis based on the number of days in the month pius any applicable taxes.

(c) Deposit- Licensee shall pay the Deposit to the Licensor by certified cheque or bank draft upon the execution of this Licence by the Licensee. The Deposit will be held by the Licensor, without interest, during the Licence Period and any renewals thereof, and upon surrender of the Licenced Space by the Licensee at the expiry of the Licence Period or upon earlier termination of this Licence the Licensor shall use the Deposit to return the Licenced Space to the condition in which it was first licenced to the Licensee. Any balance remaining after such application by the Licensor shall be returned to the Licensee within fifteen (15) days of the expiry or earlier termination of the Licence Period.

(d) Fixturing Period -from the Possession Date to the Commencement Date (the "Fixturing Period"), the Licensee shall be permitted access to the Licenced Space for the purpose of installing its fixtures and otherwise preparing the Licenced Space for the intended Use. During the Fixturing Period, the Licensee shall be required to pay its Proportionate Share of Operating Costs but shall not be required to pay any other portion of the Fee.

(e) Use- The Licenced Space shall be used only for the Use set out in this Licence.

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._ieorgino'~ Communlfy Co.'l''lection Centre

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(f) Condition of Licenced Space - Licensee agrees to accept the Licenced Space on an "as is" basis upon completion of the Licensor's Work. All routine maintenance and cleaning of the Licenced Space shall be the responsibility of Licensor, and the cost of such maintenance and cleaning shall be included in Operating Costs. Licensee shall keep the Licenced Space and maintain it in a clean and tidy manner and in good order and condition and shall make all needed routine repairs to the Licenced Space, including without limitation, all fixtures and improvements installed in it by the Licensee. Licensee shall be fully responsible for complying with all applicable building codes and Building Rules and Regulations set out in this Licence, as such Building Rules and Regulations may pertain to the Licensee's use of Licenced Space and any work or alterations to the Licenced Space conducted by the Licensee, provided that the Licensee shall not be responsible to rectify or remedy any noncompliance of the Licenced Space with applicable building codes and/or Building Rules and Regulations, which non-compliance pre-dates the Licensee's use of the Licenced Space.

(g) Repairs and Alterations - Licensee shall not make any repairs, alterations, replacements or improvements to any part of the Licenced Space without first obtaining Licensor's prior written approval, which approval may be withheld in the sole discretion of the Licensor. Any repairs, alterations, replacements or improvements made by Licensee without Licensor's prior written approval shall, if required by Licensor, be promptly removed by Licensee at its sole cost and expense and the Licenced Space shall be restored to its previous condition. The Licensor has the option, in its sole discretion, to undertake and complete, on behalf of the Licensee and at the sole cost of the Licensee, any repairs, replacements, alterations or improvements requested by the Licensee.

(h) Insurance and Risk- Licensee acknowledges that the Licensor assumes no risk in connection with any property of the Licensee situated from time to time in the Licenced Space or in connection with the Licensee's use and occupancy of the Licenced Space and use of the Common Areas, and accordingly:

(i) The Licensee will obtain and maintain at all times during the Licence Period comprehensive public liability and property damage insurance coverage on an occurrence basis with respect to the Licenced Space and the Licensee's use of the Building and Lands. This insurance shall have inclusive limits of not less than $2,000,000 for each occurrence or such higher limits as the Licensor requires from time to time, and shall: (i) contain a waiver of any subrogation rights which the Licensee's insurers have against the Licensor and against those for whom the Licensor is in law responsible; (ii) contain a severability of interests and a cross liability clause; (iii) name the Licensor as an additional insured; (iv) contain an undertaking by the insurers to notify the Licensor in writing not less than thirty (30) days prior to the effect of any material change, cancellation or termination of the insurance coverage; and (v) contain personal injury, products liability and contract liability coverage. The Licensee will provide the Licensor, upon demand, with proof of such insurance coverage in form satisfactory to the Licensor.

(ii) All property kept in the Licenced Space shall be kept at the risk of the Licensee. The Licensee releases the Licensor from every claim it has or might have in connection with anything that has occurred or might occur on or

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Georgino's Comrnunilv Connection Centre

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in connection with the Licenced Space except claims arising from the gross negligence or wilful misconduct of the Licensor or those for whom the Licensor is responsible at law. The Licensee hereby indemnifies the Licensor and shall save the Licensor harmless from any and all loss (including loss of the Fee and other amounts payable by Licensee under this Licence), claims, actions, damages, liability and expense in connection with loss of life, personal injury, damage to property or any other loss or injury, whatsoever arising out of this Licence, or any occurrence, in or upon or at the Licenced Space, or the occupancy or use by Licensee of the Licenced Space and Common Areas, provided that the Licensee shall not be required to indemnify the Licensor for any loss, claims, actions, damages, liability and expense that are the direct result of the gross negligence or wilful acts of the Licensor or those for whom the Licensor is responsible at law. If the Licensor shall, without fault on its part thereof, be made a party to any litigation commenced by or against Licensee, Licensee shall protect, indemnify and hold the Licensor harmless and shall pay all costs and expenses, and legal fees incurred or paid by Licensor in connection with such litigation.

(iii) The Licensee agrees that the Licensor shall not be liable for and the Licensee hereby releases the Licensor from (i) any death or injury arising from any occurrence in, upon, at, or relating to the Licenced Space, the Building or the Lands, provided same is not the direct result of the gross negligence or wilful acts of the Licensor or those for whom the Licensor is responsible at law; (ii) any loss of or damage to, or loss of use of, property of the Licensee or others which is located in the Licenced Space or on any other part of the Building or Lands, provided same is not the direct result of the gross negligence or wilful acts of the Licensor; and (iii) any act or omission (including theft, malfeasance or negligence) on the part of any agent, contractor or person from time to time engaged by the Licensor to perform janitorial services, security services, supervision or any other work of any kind whatsoever in, on or about the Licenced Space or the Building, except to the extent that such agent, contractor or person is liable to the Licensor for such act or omission and in that case only to the extent of the indemnification received or recovered from the agent, contractor or person. Further, without limiting the generality of the foregoing, the Licensor shall not be liable for damage caused by other Licensees, tenants, occupants or persons in the Building or on the Lands or by occupants of property adjacent to the Lands, or the public, or caused by construction or by any other private, public, or quasi-public work.

(iv) "Licensor'' in this paragraph means the Licensor as well as Licensor's officers, directors, employees and agents and any mortgagees or property manager of the Licensor.

(i) Parking- The Licensee shall be entitled to use parking space(s) within the Parking Facilities based on availability.The clients of the Licensee shall have the right to use the Parking Facilities in common with the clients of the other occupants of the Building and with the clients of the persons or organizations permitted by the Licensor to use the Building and Common Areas. The Licensor may, acting reasonably, implement a fee for any excessive

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Geurgirw"_t Community Con/Jcr.r-ion Centn?

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use of the Parking Facilities by the clients of the Licensee. Any such fee implemented by the Licensor shall be in addition to the Fee. The Licensee, its staff, agents and its clients shall not use the parking spaces designated by the Licensor for the exclusive use of the Licensor and other occupants of the Building.

(j) Common Areas -In addition to the Licenced Space, the Licensor grants the Licensee the right to use the Common Areas (e.g. meeting & event space, universal and public washrooms, public square, outdoor spaces, etc.} in common with the other occupants of the Building, subject to the conditions imposed by the Licensor from time to time as outlined in the Rules and Regulations contained in Schedule "D" hereto. The Licensee acknowledges that the Licensor, in its sole discretion, may permit non-occupants of the Building to use the Common Areas.

(k) Common Program Space- The Common Program Space may be used by the Licensee on a non-exclusive basis in common with others, by booking the Common Program Space through the Licensor, subject to availability and only during the hours as determined by the Licensor. The Common Program Space is to be shared by the Licensor, Licensee, other Licensees of the Building and other community agencies and local residents as determined by the Licensor. Accordingly, from time to time, the Common Program Space might not be available for use by the Licensee. The Licensor reserves the right, acting reasonably, to limit usage of the Common Program Space depending on internal or external requests for usage of the Common Program Space. Notwithstanding the above, the Licensee shall be granted ten (10) hours per month (non-cumulative if unused) to book a Common Program Space (the Commercial Kitchen, the Event Hall, Meeting Room 1, Meeting Room 2) based on availability and only if booked within a 30 day window of the requested date(s}. The Licensor may, acting reasonably, implement a fee for use of Common Program Space by the Licensee over and above the 1 0 hours per month. Any such fee implemented by the Licensor shall be in addition to the Fee.

(I} Staff Space- The Staff Space shall be used only by the staff and agents of the Licensee assigned to work in the Licenced Space on a non-exclusive basis in common with the staff and agents of the other Licensees and the other persons or organizations permitted by the Licensor to use the Staff Space of the Building, subject to availability and only during the hours specified by the Licensor, acting reasonably.

(m) Payment of Taxes:

(i) Licensee shall pay its own personal taxes (including business taxes, if any) and any taxes on its own property or income.

(ii) Notwithstanding the fact that Property Taxes are included in Operating Costs, the Licensor acknowledges that the Licensee may be entitled to apply to the taxing authority to grant back the Property Taxes due on the Licensee's interest in the Licenced Space, in full or part. As and when required, and at the Licensee's sole cost and expense, the Licensor shall assist the Licensee in its application for such grant, subject always to the Licensor's administrative capacity for such assistance. Upon receiving any rebate, refund or credit in

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Gt'orgirw'- Community CcumectiCln C~nrrc

-8 -

connection therewith, the Licensor shall pay the Licensee an amount equal to such rebate, refund or credit.

(n) Transfers - Licensee shall not permit any Transfer without the prior written consent of Licensor, which consent shall not be unreasonably withheld or delayed. The Licensee further agrees that it shall be reasonable for the Licensor to deny its consent to any Transfer if: (i) in the Licensor's opinion, the financial background, business history and capabilities of the proposed transferee are not satisfactory; (ii) in the Licensor's opinion, such Transfer is of a nature which may negatively impact or conflict with the operating principles of the The Link or of any organization that provides funding for the operation of the Lands and Building; (iii) the Licensor has withheld its consent to such Transfer; or (iv) it is for only part of the Licenced Space (except if to another Licensee already occupying the Building).

(o) Relocation- Prior to the Possession Date, the Licensor may, at no cost, request of the Licensee that the Licenced Space be re-located to a comparable space in the Building, and all such decisions for relocation shall be negotiated in a timely manner between the Licensor and Licensee, both acting reasonably. After the Possession Date, the Licensor or Licensee may make a re-location request of the other. Upon receipt of such a re-location request, the non-requesting party is obliged to either consent to or reject the re-location request within twenty-one (21) days of the request being made. Should the request be granted, the requesting party shall pay for all costs and expenses to affect the re-location in a timely and efficient manner. Should a re-location of the Licenced Space occur either before or after the Possession Date, Schedule "A" hereto will be amended accordingly.

(p) Damage and Destruction- The Licensor and Licensee agree that the following terms shall apply upon damage or destruction to the Licenced Space or to the Building:

(i) If the Licenced Space is Damaged and is rendered not tenantable, in whole or in part, but is capable of being rebuilt or repaired within one hundred and twenty (120) days of the date on which the Licenced Space was Damaged, as determined by an architect or other consultant retained by the Licensor, then the Licensor shall proceed to rebuild or repair the Licenced Space. The Fee shall abate from the date the damage occurred to the date the Licenced Space is deemed by the Licensor's architect or other consultant to be fit for reoccupation, provided that if only a portion of the Licenced Space is rendered not tenantable the Fee shall not abate for the portion that remains capable of occupation by the Licensee;

(ii) If the Licenced Space is Damaged to the extent that it is incapable of being rebuilt or repaired within one hundred and twenty (120) days of the date on which the Licenced Space was Damaged, as determined by an architect or other consultant retained by the Licensor, then either party may, by written notice to the other party, within thirty (30) days of the date the Licenced Space was Damaged, terminate this Licence, effective thirty (30) days after the giving of notice. If no such notice is given, the Licensor shall proceed to repair and rebuild the Licenced Space with reasonable promptness. The Fee shall abate from the date the damage occurred to the date the Licenced Space is

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deemed by the Licensor's architect or other consultant to be fit for reoccupation; and

(iii) If the Building is Damaged and twenty-five percent (25%) or more of the Building is rendered wholly unfit for occupancy or impossible or unsafe for use and occupancy as determined by an architect retained by the Licensor, the Licensor may, at its option, terminate this Licence by giving the Licensee notice in writing of such termination, within thirty (30) days of the date the Building was Damaged, to be effective thirty (30) days after the giving of notice. If no such notice is given, the Licensor shall proceed to repair and rebuild the damaged aspects of the Building with reasonable promptness. The Fee shall abate from the date the damage occurred to the date the Licenced Space is deemed by the Licensor's architect or other consultant to be fit for re-occupation.

(q) Rules and Regulations- Licensor, from time to time, may make rules and regulations with respect to the Licenced Space and the Common Areas (the "Rules and Regulations") and Licensee shall comply with and observe them if it receives notice of them. The Rules and Regulations shall not conflict with the terms of this Licence. The current Rules and Regulations for the Licenced Space and the Common Areas are attached as Schedule "D" hereto.

(r) Inspection - The Licensor and its agents may at all reasonable times on 24 hours' prior notice (except in the case of an emergency, in which case no notice shall be required) during the Licence Period and any renewal thereof enter the Licenced Space to inspect the condition of the Licenced Space.

(s) Dispute Resolution- The Licensor and Licensee agree that when an issue arises between them as to the terms of this Licence or the occupation and use of the Licenced Premises and the Common Areas, they will make every reasonable effort to try to resolve the concern and seek a mutually-satisfactory resolution in an amicable and co-operative fashion, and such reasonable efforts shall include, but are not limited to, the following actions by the Licensor and Licensee:

(i) exchange of statements of the perception of the issue or problem;

(ii) exchange of statements of how the issue or problem affects the Building in general and the party in particular; and

(iii) delivery of a clear request for an adjustment in the situation which attempts to satisfy all parties involved.

In the event that the Licensor and Licensee are unable to resolve the issue amongst themselves, the Licensor and Licensee agree that prior to taking any further action they shall seek a mutually-acceptable arbitrator to determine an appropriate resolution to the dispute.

(t) Notices -All notices required to be given under this Licence shall be given in writing as follows:

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to the Licensor:

and to the Licensee:

- 10-

Town of Georgina 26557 Civic Centre Road Keswick, ON L4P 3G1

6eoroino'5 Communiry Connecrion Ce11tre

Attention: Manager of Cultural Services

At the premises

A notice is conclusively deemed to have been given or made on the day upon which it is personally delivered or if sent by fax on the next day following confirmed fax transmission. If the notice is sent by mail, then the notice shall be deemed to have been received on the third Business Day following deposit of the notice with the post office. The parties to this Licence confirm that any notice given by electronic means (such as, by way of example, e-mail) will be considered to have been given in writing if a reply confirming receipt of the notice is received by the party giving notice.

3. NATURE OF LICENCE

Licensee acknowledges that its rights under this Licence are a mere licence and that it has no leasehold or other property interest in respect of the Licenced Space, the Building or the Common Areas. Licensee will not register any notice or other document pertaining to this Licence on title to the Lands.

If the Licensee remains in possession of the Licenced Premises after the end of the Licence Period and all renewal and extension periods thereof, to the extent exercised, without having signed a new Licence Agreement, there is no tacit renewal of this Licence or the Licence Period, and the Licensee will be deemed to be occupying the Licenced Premises on a month-to-month basis at a monthly fee equal to twice the monthly fee payable during the last month of the Licence Period and otherwise, upon the same terms, covenants and conditions as set forth in this Licence.

4. RENEWAL OPTIONS

The licensor covenants with the Licensee that if the Licensee duly and regularly pays the Fee, as outlined in Schedule A, is actively operating from the Licenced Space and performs all of the covenants and agreements on the part of the licensee to be paid and performed under this Licence, and provided the Licensee is not then in material default under the terms of this Licence, the Licensor, upon the Licensee's written request delivered to the Licensor in accordance with this Licence and at least six (6) months prior to the expiration of the Licence Period, shall grant the Licensee an extension of the Licence Period for the Licenced Space in an "as is" condition and upon the same terms and conditions under this Licence (the "Renewal Option") for an additional period or periods as outlined in Schedule "A" hereto, except that there shall be no further right to renew after the Renewal Option has been exercised.

92

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5. RIGHTS OF LICENSOR

If and whenever:

(a) the Licensee fails to pay the Fee or other amounts due under this Licence on the day or dates appointed for payment and such default continues for a period of five (5) Business Days following the giving of written notice of default; or

(b) the Licensee fails to perform or observe any of the terms, obligations or conditions of this Licence to be observed or performed by it, or is otherwise deemed to be in default hereunder, which non-monetary breach or non-performance is not cured within fifteen (15) Business Days of notice thereof from the Licensor, or if such breach cannot be remedied within fifteen (15) Business Days the Licensee fails to commence to remedy the breach after notice thereof from the Licensor and thereafter fails to proceed diligently to remedy the breach,

then the Licensor shall have all of the remedies (which are cumulative and not alternative) available to Licensor under the Licence for any breach or non-compliance of the Licence agreement, including, but not limited to, the right to terminate this Licence.

The Licensor acknowledges that the Licensee intends to use the Licenced Space to store confidential client records and files. Notwithstanding the foregoing, in the event of a default as described in (a) and (b) above, and in the course of exercising any rights under this Licence, the Licensor shall not distrain such records and files, and shall take reasonable measures to ensure that the confidentiality of such records and files are protected in accordance with applicable law.

6. RIGHTS ON TERMINATION

On expiration or termination of this Licence, the Licensee shall deliver to the Licensor all keys, combinations, or other security facilities pertaining to the Licenced Space and shall ensure that the Licenced Space is left in a clean and orderly condition and in accordance with the other requirements set out in this Licence.

On or before the expiration or termination of this Licence, Licensee shall, at its sole cost and expense remove all Improvements, and restore the Licenced Space to its previous condition to the whole satisfaction of Licensor. All personal property of the Licensee remaining in the Licenced Space upon the expiration or termination of this Licence shall at the option of Licensor become its property, and may be appropriated, sold, removed, destroyed or otherwise disposed of by Licensor without notice or obligation to compensate Licensee or to account to Licensee, and Licensee shall pay to Licensor on demand all costs incurred by Licensor in connection therewith, plus an administration fee of fifteen percent (15%) of the costs.

7. FURTHER ASSURANCES

Licensee shall, at its expense, promptly execute such further documentation to give effect to this Licence as Licensor reasonably requires from time to time.

8. GENERAL

93

Gr:orgtna's Corrrm1mity Conner:rfon (,>ntre

- 12-

(a) Time shall be of the essence of this Licence.

(b) The parties agree that this Licence shall be governed by the laws of the Province of Ontario and the laws of Canada applicable therein.

(c) This Licence constitutes the entire Licence between the parties with respect to the subject matter hereof. Licensee acknowledges and agrees that it has not relied upon any statement, representation, licence or warranty except as set out in this Licence.

(d) No alteration or amendment to this Licence will be binding upon the Licensor or the Licensee unless signed in writing by the Licensor and the Licensee.

(e) This Licence shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, trustees, administrators, successors and assigns, as the case may be. The obligations of the Licensee in this Licence are .ioint and severalable.

(f) This Licence may be executed in counterparts by each party, and the executed counterparts shall together form one agreement. Furthermore, delivery of this Licence by either of the parties by facsimile or electronic transmission shall constitute valid and effective delivery, but the party that delivers in this manner shall be required to deliver to the other party an originally executed copy of this Licence within a reasonable time thereafter.

[Remainder of page intentionally left blank]

94

Geargi11a'!i Community CCJ:Inerlion CPntrc

- 13-

IN WITNESS WHEREOF the parties have signed this Licence as of the date first noted above.

LICENSOR:


Per:

Per:

1/We have authority to bind the Licensor

LICENSEE:

COMMUNITY LIVING GEORGINA

Per:

Per:

1/We have the authority to bind the Licensee

95

Commencement Date:

Fee:

Deposit:

Parking:

Licensed Space:

Use of Licenced Space:

Use of Photocopier:


SCHEDULE "A"

This licence agreement shall commence on the 181 day of January, 2020.

The sum of $5,350.28+ applicable taxes per per month over a twelve (12) month period (each Licence Year as outlined in Schedule E), inclusive of the Licensee's Proportionate Share of the Operating Costs, excluding photocopier usage, shall be due and payable by the Licensee to the Licensor on the 181 day of each month. The sum noted above may be amended at the start of each successive Licence Year by the Licensor to reflect the actual Operating Costs in accordance with the terms of this Agreement. The Proportionate Share of the Operating Costs, which includes, but is not limited to, repairs and maintenance, cleaning services, internet services, utility, property tax and insurance costs, are to be estimated by the Licensor at the beginning of each Licence Year. Any adjustment to the Licensee's Proportionate Share of these costs shall be made forthwith following the determination by the Licensor of the actual Proportionate Share of the Operating Costs of the Building and Lands for the Licence Year.

The sum of $5,350.28 + HST, being the Fee for one (1) month of the first (1 51) year of the Licence Period and applied in accordance with Article 2(c) of this Licence.

The Licensee shall be entitled to use parking space(s) within the Parking Facilities based on availability. There shall be no specially designated parking space(s) for the Licensee.

Approximately 3,010 square feet as shown in the floor plan attached as Schedule "B" hereto and identified as 'Spaces J, K, L, M, N'.

(Licensee) will utilize their space as an office/service/program provision centre and will offer high-quality, personalized supports to community members with diverse abilities in their pursuit of personal life vision, through advocacy, education, partnerships and choices.

A photocopier access code will be assigned to the licensee for use of the photocopier at the following rates:

$0.0060 per black & white copy or printed sheet $0.058 per colour copy or printed sheet

96

Licence Period:

Renewal Options

Georgina'< Community Connection Centre

A photocopier usage report and invoice will be supplied to the licensee on a quarterly basis commencing in January of each year.

The period commencing on the date the Building and Common Areas are substantially complete and fit for use by the Licensee and its clients, as declared by the Licensor upon thirty (30) days prior notice to the Licensee (the "Commencement Date").

Provided that it is not in default hereunder, the Licensee shall have the right to renew the Licence Period for two (2) additional licence periods of five (5) years each.

97

Gro1gino's Community ConnPction CEntre

SCHEDULE "B"

Diagram of Licensed Space and Ground Floor of Building

Gt:'ofgmu's Communffy Conn~c:riCln Ce11tr~

Ph as

3

SpaceR

73511

SpaceT

7f01f

IPMtQ 10101t

Phase 2

MlRm1 BOOal

SpaceU 111011

$'paOI!V 1701t

Corridor 340al

98

- 17-

Georgina's Community Connection Celltre

SCHEDULE "C"

Rules and Regulations

1. Licensees are expected to do their best to ensure the shared security of the Building.

2. Licensees are expected to be committed to providing all members of the public and their employees an environment of inclusive design and integration through ongoing policy development in their services, products and facilities. All Licensees are expected to adhere to the Accessibility for Ontarians with Disabilities Act.

3. Licensees, together with the Licensor, will leave Common Areas and Program areas they use, as clean as or cleaner than they found them. It is expected that all Licensees cooperate and contribute to keep Common Areas clean and orderly.

4. The sidewalk, entry passages, fire escapes, corridors, hallways, elevator and stairways, if any, shall not be obstructed by any of the Licensees, or used by them for any purpose other than ingress to and egress from their respective Licenced Space. Tenants will not place or allow to be placed in the building, corridors or public stairways, if any, waste paper, dust, garbage, refuse or anything whatever that would tend to make them unclean or untidy.

5. The windows that reflect or admit light into passages and common areas of the building, if any, shall not be covered or obstructed by any of the tenants and awnings shall not be put up without the written consent of the Licensor. No printed material or other items may be posted or affixed to any windows in the licensed space.

6. The Licensor shall have the right to enter the Licenced Space at reasonable notice to examine the space or to make such repairs and alterations as it shall deem necessary for the safety and preservation of the Building. In the case of an emergency, the Licensor shall have the right to enter the Licenced Space without notice.

7. If the Licensee desires telephone or private signal connections, the Licensor reserves the right to direct the electrician or other workers as to where and how the wires are to be introduced and without such directions no boring or cutting for wires shall take place. No other wires of any kind shall be introduced without the consent of the Licensor.

8. No Licensee shall be permitted to cook or to operate a cooking apparatus except in a portion of the Building rented for those purposes save and except for a microwave oven that may be used to heat food in the common staff area.

9. No Licensee shall do or permit anything to be done in the Licenced Space, or bring or keep anything therein which will in any way increase the risk of fire or obstruct or interfere with the rights of other tenants or violate or act at variance with the laws relating to fires or with the regulations of the Fire Department or Board of Health.

99

- 18-

Georqino's Community Connection Centre

10. Licensees and their staff shall not interfere with other Licensees or those having business with them.

11. Nothing shall be thrown by the Licensees or their staff out of windows or doors or down the passages of the building.

12. No animals shall be kept in or about the Licenced premises with the exception of people with disabilities using their service animals to access and/or work in the premises and those animals required for pet therapy programing, if any. Tenants shall not operate or permit to be operated a musical or sound producing instrument or device inside or outside the building which may be heard outside the building, unless previously approved by the Licensor.

13. No one shall use the Licenced Space for sleeping apartments or residential purposes or for the storage of personal effects or articles other than those required for business purposes.

14. All Licensees must observe strict care not to allow their windows or doors to remain open so as to admit rain or snow or so as to interfere with the heating of the building. Any injury or damage caused to the building or its appointments, furnishing, heating and other appliances or to any other Licensee by reason of windows or doors being left open so as to admit rain or snow or by interferences with or neglect of the heating appliances or by reason of the Licensee or other person, subject to it, shall be made good by the Licensee in whose premises the neglect, interference or misconduct occurred.

15. It shall be the duty of the respective Licensees to assist and cooperate with the Licensor in preventing injury to the premises demised to them respectively.

16. No flammable oils or other flammable, dangerous or explosive materials shall be kept or permitted to be kept in the Licenced Space. Nothing shall be placed on the outside window sills or projections.

17. No bicycles or other vehicles shall be brought within the building except in the parking lot.

18. Licensees shall not place any additional lock upon any door of the Building without the written consent of the Licensor.

19. Licensees shall give the Licensor prompt notice of any accident to or any defect in the plumbing, HVAC, mechanical or electrical apparatus or any other part of the Building.

20. The parking of cars in the parking lot shall be subject to the reasonable regulations of the Licensor. The Licensor has the right to designate and charge Licensees for a specified number of parking spaces at a figure determined in accordance with the Licensee's Proportionate Share of space in the Building.

100

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21. Licensees shall not mark, paint, drill into or in any way deface the walls, ceiling, partitions, floors or other parts of the Licenced Space and Building except with the prior written consent of the Licensor and as it may direct.

22. The Licensor shall have the right to develop a policy guiding the use, booking and charges for use of the various programing space, meeting space, commercial kitchen, counselling space, hoteling space, staff space, event space. Room bookings will be administered by the Licensor in accordance with terms outlined in the Space Use Policy.

23. The Licensor shall have the right to make such other and further reasonable rules and regulations as in its judgment may from time to time be needful for the safety, care, cleanliness and appearance of the Building and for the preservation of good order therein, and the same shall be kept and observed by the Licensee and their staff. The Licensor shall provide the Licensee with reasonable notice of such changes and amendments.

24. Licensees agree to the foregoing Rules and Regulations, which are hereby made a part of this Licence Agreement, and agrees that for such persistent infraction of them or any of them, as may in the opinion of the Licensor, be calculated to annoy or disturb the quiet enjoyment of any other tenants, or anyone under it, the Licensor may declare forfeiture and cancellation of the accompanying Licence Agreement and may demand possession of the Licenced Space upon fifteen ( 15) days' notice.

101

-20-


SCHEDULE "D"

Licensor's Work and Licensee's Work

licensor's Work

The Base Building (are those requirements that include the building's primary structure, building envelope, public circulation (e.g. corridors), primary mechanical and supply systems (e.g. electricity, heating and air conditioning, telephone cabling, water supply, drainage, gas, etc.) up to the point of contact with individual tenant spaces) includes the completion of the following upgrades:

• Mechanical • Electrical • Communication infrastructure • Security • Window coverings (not windows) • Removal/clearance of all existing items, fixtures and features (boards, cabinets,

plumbing, etc.) • Common area flooring • Common area framing/drywall and painting (as necessary) • Accessibility compliance (as necessary) • Any other visible structural issues/damages to the building • Roof repair/replacement as necessary • Common washroom upgrades

licensee's Work

The following list describes the items that will be the responsibility of the licensee as part of their Leasehold Improvements:

• Internal duct distribution • Customized electrical • Internal flooring • All other communication requirements • Millwork and finished carpentry • Internal space framing and drywalls • Internal space painting • Doors and hardware, if required • Acoustic/drop ceilings, if required • Internal space plumbing, if required • Sprinkler head relocation, if required • Permit drawings and application to the Town of Georgina Building Services Division

102

- 21 -

Georg inn's Commu11itv Connection Centre

SCHEDULE "E"

Licensee's Fees

YEAR 1 (Jan. 1, 2020-Dec. 31,2024)

DESCRIPTION 2020 sf rate Community Living

Total sq. ft.: $ 21.33 3,010

SUBTOTAL EXPENSE 64,203.30

HST -13% 8,346.43

TOTAL LICENSEE EXPENSE INCL. HST 72,549.73

TOTAL LICENSEE EXPENSE PER MONTH 6,045.80

YEAR 2 (Jan. 1, 2020-Dec. 31,2024)

DESCRIPTION 2021 sf rate Community Living sf

Total sq.ft.: $ 21.76 3,010


HST -13% 8,514.69



103

-22-

Georgina's Communir}l ConnecHon Centre

YEAR 3 (Jan. 1, 2020-Dec. 31,2024)


Total sq.ft.: $ 22.20 3,010


HST -13% 8,686.86



YEAR 4 (Jan. 1, 2020-Dec. 31,2024)


Total sf $ 22.64 3,010


HST-13% 8,859.03



YEAR 5 (Jan. 1, 2020-Dec. 31,2024)


Total sf.: $ 23.09 3,010


HST -13% 9,035.12



104


REPORT NO. DS-2019-0112


OCTOBER 23, 2019

SUBJECT: APPLICATION FOR DEEMING BY-LAW APPROVAL ANDRE DESY & CAROLYN FULLER 294 BEVERLEY DRIVE, KESWICK LOT 12 & PART LOT 13, PLAN 408

1. RECOMMENDATION:

1. That Council receive Report No. DS-2019-0112 prepared by the Planning Division, Development Services Department, dated October 23, 2019 respecting an application for deeming by-law approval for 294 Beverley Drive, Keswick.

2. That Council approve the application submitted by Andre Desy and Carolyn Fuller to deem Lot 12 and Part Lot 13, Plan 408 not to be lots on a registered plan of subdivision for the purpose of Section 50(3) and in accordance with Section 50(4) of the Planning Act, R.S.O. 1990.

3. That Council pass a by-law to deem Lot 12, and Part Lot 13, Plan 408 not to be lots on a registered plan of subdivision for the purpose of Section 50(3) and in accordance with Section 50(4) of the Planning Act, R.S.O. 1990.

2. PURPOSE:

The purpose of this report is to provide Staff's analysis and recommendations on an application for Deeming By-law approval respecting the property municipally addressed as 294 Beverley Drive, Keswick.

3. BACKGROUND:

Owner(s):

Property Description:

File Number:

Andre Desy & Carolyn Fuller

(refer to Attachments 1 to 4) 294 Beverley Drive, Keswick Lot 12 & Part Lot 13, Plan 408 Roll #: 140-582

06.236

105

Page 2 of Report No. DS-2019-0112

The subject property is located on the north side of Beverley Drive in Keswick. It has a frontage of -18.6 metres on Beverley Drive and a lot area of 1,643.7 square metres. The total landholding is comprised of one (1) whole lot and one (1) part lot on a plan of subdivision, being Lot 12 and Part Lot 13, Plan 408. Existing structures on the property include a single detached dwelling, a shed, deck, and an above ground pool (refer to Attachment 5).

The property is designated Neighbourhood Residential on Schedule 'F1' to the Keswick Secondary Plan (KSP) and zoned Low Density Urban Residential (R1) in Zoning By-law No. 500. The designation and zone permit single family dwellings and accessory uses, buildings, and structures.

4. ANALYSIS:

An application for deeming by-law approval has been submitted by the Owners to deem Lot 12 and Part Lot 13, Plan 408 not to be lots on a registered plan of subdivision for the purposes of Section 50(3) and in accordance with Section 50(4) of the Planning Act, R.S.O. 1990, as amended. In this respect, once the deeming bylaw is passed and registered, the lots on the registered plan of subdivision under common ownership would merge in title with each other and no longer be separately conveyable.

The purpose of the application is to permit the Owners to receive a building permit for an addition to the existing single detached dwelling. Referring to Attachment 6, the existing dwelling is constructed on Lot 12 while a shed and an above ground pool have been constructed on Part Lot 13. It also appears that the existing hot tub and deck straddle the existing lot line between Lot 12 and Part Lot 13. The Owners are proposing to construct a second storey addition to the existing dwelling, a new deck, and porch overhang.

Section 6.1 (f) of Zoning By-law No. 500, states that a dwelling within the R1 zone requires an interior side yard setback of 1.2 metres plus 0.5 metres for each storey above the first and, if a garage or carport is not attached to the dwelling, one interior side yard must be 2.5 metres. The current dwelling location, which abuts the common lot line between Lot 12 and Part Lot 13, does not allow for compliance with the required interior side yard setback of 1.7 metres. Further, the proposed new deck would straddle the lot line.

While the deeming of the whole lot and part lot would resolve the compliance issue with the interior side yard setback, Staff note that relief will still be required for the proposed front yard setback. The existing dwelling, which was constructed in 1973, has a front yard setback of 5.53 metres, which the proposed second storey addition would maintain. Section 6.1 (c) of Zoning By-law No. 500 states that a front yard

106


setback of 6.0 metres is required. Despite the front yard setback for the existing dwelling being deficient, Section 5.46 of the Zoning By-law states,

"Where a building or structure was erected upon a lot prior to 1993 12 31, and where said building or structure was erected in contravention of the applicable minimum setback requirements of any bylaw then in force or effect, the location of such buildings or structures shall be deemed to be in compliance with the minimum setback provisions of such by-laws."

While Section 5.46 addresses the existing dwelling's setback, it does not exempt the proposed second storey addition from maintaining the required 6.0 metre front yard setback outlined in Zoning By-law No. 500, which is in effect today. As such, Staff have advised the Owners that should they wish to maintain the 5.53 metre front yard setback for the proposed second storey addition, the approval of a minor variance under separate application to the Committee of Adjustment will be required.

The Owners have provided a deed to indicate the lot and part lot are in common Ownership. Therefore, should Council pass the subject by-law, the by-law can be registered on title and the lots will then become one in so far as they cannot be conveyed separately without further Planning Act approval.


There are no financial concerns or budgetary impacts on the Town as a result of this application.

The Owners are advised that they will be required to apply for and obtain all necessary approvals, as may be applicable, associated with such matters as building permits, site alteration permits, entrance permits, and to pay associated costs for same including the payment of Development Charges at the prevailing rate at building permit issuance if required.

6. CORPORATE STRATEGIC PLAN:

This report addresses the following strategic goal :

GOAL: PROMOTE A HIGH QUALITY OF LIFE -Build a healthy, safe, and accessible community; and, -Promote responsible growth.

7. PUBLIC CIRCULATION:

Pursuant to Section 50 of the Planning Act, as amended, there are no public notice requirements associated with an application for deeming by-law approval.

107


8. CONCLUSION:

The consolidation of the whole lot and part lot into one singular parcel would facilitate the appropriate development of the site. As such, Staff have no concerns with respect to the subject deeming application and recommend approval of same.

Should Council approve the subject application, Staff have also prepared a by-law for Council's consideration and passing at today's meeting.

Prepared by:

Dustin Robson, MSc. (Planning) Planner II

Reviewed by:

Alan Drozd, MCIP, RPP Supervisor of Development Planning

Recommended by:

Harold W. Lenters, M.Sc.PI, MCIP, RPP. Director of Development Services

Reviewed by:

Velvet L. Ross, MCIP, RPP Manager of Planning

Approved by:

David Reddon Chief Administrative Officer

108

30 September 2019

Attachment 1 - Context Map Attachment 2- Key Map Attachment 3- Aerial Map Attachment 4 - Survey Attachment 5- Site Photos Attachment 6 - Site Plan


109

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115

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116


REPORT NO. DS-2019-0130


OCTOBER 23, 2019

SUBJECT: EVALUATION OF THE 2020 BUDGET REQUESTS RECEIVED FROM COMMUNITY ORGANIZATIONS

1. RECOMMENDATION:

1. That Council receive Report No. DS-2019-0130 prepared by the Economic Development and Tourism Division, Development Services Department dated October 23, 2019 respecting an evaluation of the 2020 budget requests received from community organizations.

2. That the following budget requests received from the following community organizations be considered by Council during the 2020 Budget deliberations on December 4th

Routes Transportation - $75,000 The Training Centre (GTTI)- $50,000 The Georgina Chamber of Commerce- $84,404 The Georgina Art Centre and Gallery- $110,000 The Military Museum- $24,000 Georgina Farmers Market- $8,000

3. That the Georgina Farmers' Market enter into a 3-5 year facility rental contract respecting the outdoor space at the Link and that the Market be required to contribute to the cost of washroom maintenance during the operation of the Market and any indoor/outdoor storage areas utilized.

2. PURPOSE:

The purpose of this report is to provide Council with staff's evaluation of the 2020 budget requests received from various community organizations. Staff note that similar funding requests have been received from the majority of these organizations for the past 1 0+ years .

117Page 2 of Report DS-2019-0130

3. BACKGROUND:

In 2017, staff were requested to prepare a formalized process for evaluating annual requests for funding that are received from community organizations that have historically been considered as part of the annual budget deliberations. A copy of the evaluation form is provided as Attachment 1. Pursuant to Report DS-2019-0127 approved by Council on October 2, 2019, the Georgina Farmers' Market has also submitted their funding request through the annual budget process .

Staff have continued to use this evaluation process to assess the funding requests in terms of how the activities are aligned with the Corporate Strategic Plan and Departmental Business Plans, and the adequacy of their business and financial plans, etc.

4. ANALYSIS:

The budget requests for 2020 funding have been evaluated by the Director of Recreation and Culture and the Managers of Economic Development and Tourism and Recreation Services . The evaluations for each of the organizations are provided in Attachments 2 through 5 together with the submissions made by the community organizations. Staff note that the evaluation for the Military Museum has been completed by the volunteers who operate the Museum.

Below is a brief summary of staff's comments with respect to each funding request.

Routes (Attachment 2) : The Town of Georgina as the applicant has recently received $489,000.00 over a 5 year term (ending March 31, 2023) from the Ministry of Transportation to provide enhanced transportation for programs and services operated by Routes and GTTI with support from Chamber of Commerce. This funding has enabled the purchase of a new bus and all operations focusing on two components: community bus service and a seasonal shuttle service.

The Training Centre (GTTI) (Attachment 3) : This past August, GTTI hired a new Executive Director. As Council is aware, an additional $45,000 grant was provided to GTTI during the 2018 budget deliberations. This additional funding was matched by GTTI in order to retain Deloitte Consulting firm to undertake a feasibility study to explore the opportunity to deliver accredited College Programs at GTTI. This study has been completed and the details will be provided at a presentation to Council on November 13, 2019. GTTI is also a beneficiary of funding from the MTO to provide enhanced busing for students taking part in their programs and social enterprise activities. The Town of Georgina and GTTI also have an agreement in place with respect to the provision of programming in the kitchen at the Link.


Georgina Chamber of Commerce (Attachment 4): The 5 year Service Agreement between the Town of Georgina and the Georgina Chamber of Commerce was approved in 2017 and introduced KPI's based on a relationship established with the Town over 10 years ago. Staff note that in the last 5 years, the Chamber has overcome challenges and has made significant advancements. As indicated in their recent update to Council, the Chamber has 215 members and KPI's require this membership to grow by 10% overall. This 1 0% increase together with a nominal increase in membership fees will help the Chamber move towards greater financial stability. With the increased stability of the Chamber over the past few years, and in consideration of the Service Agreement that focusses on the delivery of Tourism Services, Staff are suggesting further revisions to the KPI's to ensure that they are relevant to the provision of Tourism Services and support of the Tourism Sector. The Chamber has a very engaged Board and Town staff are of the opinion that it is no longer relevant for the Chamber to report on activities that are considered part of a Chamber's day-to-day activities or those that are unrelated to the Service Agreement. In this regard, staff suggest that the 2020 KPI's provided in Attachment 4 be amended to delete the need for reporting on workshops/seminars as these are activities associated with day-to-day Chamber operations. It is understood that collaboration will occur on many of these events that benefit the business community regardless of any service agreement.

The Chamber has been in discussion with the Director of Recreation and Culture, with respect to the desire to obtain a permit to utilize the existing administrative office at De La Salle Park and establish a tourism kiosk. These discussions together with those related to the operation of the tourism booth on Hwy 48 will require further consideration.

Georgina Art Centre and Gallery {Attachment 5): The GACG currently has a service agreement with the Town of Georgina to deliver programing. Additional discussion with the GACG are required to confirm that the KPI's are still relevant.

Georgina Military Museum (Attachment 6) : The Military Museum continues to host the very popular Military Day that is attended by both residents and visitors to Georgina. The Military Museum is operated by volunteers who raise funds to sustain their day to day operations, including leasing and utility cost. The Military Museum has completed the evaluation form for staff and Council review.

Georgina Farmer's Market (attachment 7): On October 2, 2019, recommendations contained within Report DS-2019-0127 were approved to allow for the consideration of the funding request from the Georgina Farmers' Market during the annual budget deliberations. As outlined in


Report DS-2019-0127, the majority of municipalities contacted provide a venue free of charge and/or grant funding . In many cases, a board of volunteers operate the market with the assistance of a paid market manager and in kind support from the municipality. Based on the financials provided, it is clear that the vendor fees collected are sufficient to pay for the market manager salary, however with a desire to grow the market and ensure the vendor fees remain competitive additional funding is required to offset the cost of marketing, signage, entertainment and to offer the various special events that keep a market interesting .

With the Market now entering its 51h year of operation, staff recommend that the Market obtain a 3-5 year facility permit for their outdoor space at the LINK. And further, that the terms of the permit require the Farmers' Market to pay for any storage space available at the Link and contribute to the cost of the washroom maintenance. The details of this agreement would be confirmed by the Director of Recreation, Culture and Facilities and would be in place for 2020.

5. RELATIONSHIP WITH CORPORATE STRATEGIC PLAN:

The relationship to the Corporate and Departmental Strategic Plans is outlined for each of the organizations and is provided in the attached evaluation forms.

6. FINANCIAL AND BUDGETARY IMPACTS:

The Table below indicates the 2017-2019 budget allocated to each of the organizations and their request for 2020.

Organization 2017 2018 2019 2020 Budget Approved Approved Approved Request Budget Budget Budget

Routes $55,000 $55,000 $55,000 $75,000 Transportation The Training $50,000 $50,000 $50,000 $50,000 Centre (base funding) The Training - $45,000 $50,000 -Centre (tax stabilization rate funding) The Military $24,000 $24,000 $24,000 $24,000 Museum The Georgina $95,280 $85,760 $84,940 $84,404 Chamber of Commerce


The Georgina $110,000 $110,000 $110,000 $110,000 Arts Centre and Gallery Georgina $5,000 $5,000 $3,500 $8,000 Farmers' Market Total $339,280 $374,760 377,440 351,404

The lessor of the base funding approved in the 2019 Budget or the requested funding has been included in the base for the 2020 Draft Budget. Any increase requested has not been included in the 2020 Draft Budget, however, Council has the option of adding the increased funding requests and/or changing the base funding requests during budget deliberations on December 4th.

7. CONCLUSIONS:

Staff are of the opinion that these organizations make a valuable contribution to the social and economic well-being of Georgina . Furthermore, the programs and services they provide are aligned with and/or support the goals and objectives of the Town's Corporate Strategic Plan and initiatives being undertaken by the various Town Departments.

The funding provided to the majority of these organizations is significant and therefore staff should continue to refine the KPI's to ensure that they are relevant and are easily quantifiable. In consideration of the funding provided and that these organizations have the ability to contribute to the development of Georgina's brand, it is important that Town staff continue to be involved in the strategic planning sessions for these organizations and provide Town representation on their respective boards.

Prepared by:

Karyn stoe,'MciP!RPP, Ec.D. Manager of Economic Development & Tourism

p~~ ~-

Manager of Recreation Services.


Recommended by:

Dan Buttineau Director of Recreation and Culture

Approved by:

Dave Reddon Chief Administrative Officer

Reviewed by:

Rob Wheater, CPA, CA Director of Corporate Services I Treasurer

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Analysis of Funding Requests from Community Organizations: The Training Centre (GTTI)

Evaluation Criteria

Alignment with Corporate Strategic Plan

Alignment with applicable Departmental Plans

Service provided Is mandated? Discretionary?

Evidence that programs and services offered provide

measurable benefit to the community

Provides economic development benefits

Provides cultural benefits

Provides recreational benefits

Provides educational benefits

Demonstrated service delivery ability

Organization has current strategic plan

Organization has current business plan

Demonstrated financial viability

Reliance on third party funding

Demonstrated success in achieving grant monies

Demonstrated success In fund raising efforts

Service agreement with Town in place

Planning approvals In place

Utilization rates or population served

Town represented on Board

#of outreach events

#of participants In outreach events

Comments

Report DS-2019-0130 Attachment 1

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Analysis of 2019 Funding Request- Routes Connecting Communities

Request- $75,000

Evaluation Criteria Alignment with Corporate Strategic Plan

Alignment with applicable Departmental Plans Service provided is mandated? Discretionary?

Evidence that programs and services offered provide measurable benefit to the community






Comments Goal 3 - Engage Our Community & Build Partnerships.

The Link Business Plan.

Discretionary - Transit/transportation is not a mandatory service of a lower-tier municipality, however many residents rely on the services Routes provides due to the geographical vastness, socioeconomic challenges and limited capacity of regional transportation services in Georgina. The success of The Link is also contingent upon the success of its tenants, including Routes.

There is a growing need in Georgina and across the region for transportation services for individuals struggling with mental health, addiction, socio-economic issues, and the working poor. Routes provides a summary of the value of the services they provide to the community.

Routes employs three full-time staff and two part-time staff, and relies on 45 volunteer drivers. They support local and regional economic development by providing their clinets with rides to various businesses (e.g. grocery stores, banks, etc.), health care providers, and social service organizations.

N/A

N/A

Routes provides rides for individuals who need access to education, but don't directly provide educational programming as part of their day-to-day operations; Routes did recently partner with the Rural Ontario Institute on a one-day educational conference on transportation in rural municipalities.

Yes. Routes has been providing transportation solutions to residents since 1998. They rebranded in 2012 to better align

Report DS-2019-0130 Attachment 2 Page 1 of 29

124






Demonstrated success in fundraising efforts


Planning approvals in place

with their changing role in the community, and are currently developing a business plan that will better position to refine and grow their service delivery capacity in the future.

Yes. Routes' current plan covers 2017-2020.

See above.

Yes. Routes has existed as a non-profit organizations since 1988 and have proven successful in receiving program funding from a variety of funding sources since its inception. Their audited financial statements are attached to their submission.

Yes- Routes recently received multi-year funding from MTO and Ontario Trillium Foundation. The Town and the Region (through York Region Transit) are Routes' core funders while funds received from other third parties such as Trillium, South Lake CFDC and MTO is program funding. In April of 2019, Regional Municipality of York confirmed that grant funding they provide will be discontinued at the end of calendar year of 2018. In addition, the Grow Grant is ending as well.

Yes. Routes recently received multi-year funding from the Ministry of Transportation (in partership with the Town) and the Ontario Trillium Foundation.

Routes was awarded a Trilllium Grow Grant to explore social enterprise based business concepts that will help them to grow their operations, with the itention of providing more rides to more people facing transporation challenges throughout the region.

No, however the Town has recently partnered with Routes on a transportation pilot project funded by the MTO. As tenants of The Link, Routes has also entered into a five-year Licence Agreement with the Town.

N/A


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# of outreach events

# of participants in outreach events

Target population -those who are geographically remote, restricted by poverty and circumstance, individuals with mental health concerns, seniors, children and youth; Routes provides rides to individuals who need to access education, employment and housing, food banks, groceries, prescriptions, health and medical appointments, etc.; in 2018, Routes provided over 15,000 rides for almost 948 unique clients: 33% are seniors and 27% are women/children, 19% people with disabilityand 3% youth at risk. Destinations for clients are predeominantly local (85.8% in Georgina), however they serve destinations throughout York Region and Durham Region.

No, however as tenants of The Link, Town staff have regular contact with Routes staff.

Routes offers the following services: i. Transportation by volunteer drivers; ii. Bus trips to shopping centres and theatres; and iii. Issue transit tickets. With the funding from Trillium Foundation and MTO, Routes is developing a business plan that leverages community partnerships to build a collaborative transportation model.

See utilization rates/populations served above.


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connecting communities

August 30, 2019

Rob Wheater, CPA, CA Director of Corporate Services I Treasurer 26557 Civic Centre Road

Keswick, ON

L4P 3G1

Dear Mr. Wheater:

Routes Connecting Communities Inc. respectfully requests a grant of $75,000 to support our

organization for 2020 as we continue to provide transportation services to those in need.

At Routes Connecting Communities Inc., we seek to enhance the quality of life of York Region residents

struggling with transportation disadvantages. For the last 30 years, we have provided volunteer-based

transportation to seniors, individuals living with a disability and rural residents struggling with food

insecurity. Over the last few years, our clientele has grown to include several partnerships with other

not-for-profit agencies, whose clients were not able to access the community services that could help

them build a more resilient future- agencies including, the Georgina Food Pantry, Sandgate Women's

Shelter, and the Aids Committee of York Region, to name a few.

Over the upcoming years, it is anticipated that our transportation services will only become ever more

vital to the growing senior demographic, especially those living rurally where alternative modes of

transportation are inefficient or non-existent. Currently, we are seeking opportunities to further

integrate isolated communities in Georgina. The prevalence of marginalized communities in Georgina

has also proven that our services are necessary to not only help these individuals fulfill their basic needs,

but also access resources necessary to improve their quality of life.

I have attached an organizational overview, our budget for 2020 and the 2018 audited financials. I would be happy to provide you with any additional information needed.

Thank you for your consideration of our request

Sincerely,

Danielle Koren, M.Sc., PMP

Executive Director Routes Connecting Communities Inc.

Routes Connecting Communities Inc. I Located at The Link, 20849 Dalton Rd.l P.O. Box 160, Sutton West, ON LOE 1RO (905) 722-8191 I [email protected] I routescc.org Report DS-2019-0130

Attachment 2 Page 4 of29

127

Organizational Outline

Organization

Overview

Routes Connecting Communities is a York Region community based not-for-profit organization

dedicated to helping people get to where they need to go on their journey since 1989.

We improve access to basic needs and special destinations, enhance community engagement and

improve social connections through safe, affordable, compassionate and timely transportation. We help

those who are experiencing social, physical, mental and financial limitations to using common

transportation methods, and are there in times of need for members of our communities.

In 2018, we completed 15,135 rides for almost 948 unique clients (85.5% live In Georgina). This is a 38%

growth compared to the year ,before. In addition, the first half year of 2019 shows a 7% growth

compared to the first half year in 2018. Last year, our 45 volunteer drivers drove more than 300,000 km

using their personal vehicles to transport clients to destinations within York Region as well as outside

the Region for medical, social, banking, recreational purposes and activities of daily living requirements.

Mission

Routes facilitates transportation for individuals impacted by life circumstances, improving their access to

essential services, available resources, social inclusion and enhancing their quality of life.

Vision

A York Region where transportation is available, accessible, and affordable to all residents, so they are able to access the necessities of life and participate in their communities.

History In 1989 a group of citizens from Sutton, Ontario formed Georgina Mobility Transit to address the

transportation challenges faced by some of the local community residents. By 1991 Georgina Mobility

Transit was incorporated as a registered charity, and with the support from The Town of Georgina, it

operated a low-cost Mobility Bus for 12 years.

In 1991 a second group of concerned citizens emerged, known as Transit Georgina. This group was

especially concerned with the lack of transportation being a high-risk factor contributing to social

isolation. The most vulnerable residents affected by this were single parents, youth, the elderly and

those suffering from chronic illnesses. Transit Georgina began a rider-driver matching system called,

"The Transportation Club".

In 2005, Georgina Mobility Transit and Transit Georgina amalgamated to form one consolidated non

profit charity with the aligned goal of improving the transportation needs of Georgina residents. In 2012,

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it was decided to reimagine the scope of what the organization was able to accomplish. The organization

adopted the new name of, Routes Connecting Communities and expanded its abilities to provide

volunteer-based transportation to qualified residents across York Region.

Services Volunteer Transportation Program

Our services are provided to residents of York Region who cannot, because of their financial, physical or

mental challenges, travel by conventional transit or taxi. Eligibility for our services will be assessed

during an intake; a client needs to demonstrate that transportation disadvantage prevents them from

accessing important services and need help to best navigate the many social programs and other

regularly-encountered issues of everyday life. Our services are not wheelchair accessible. All rates

include a return trip, a two-hour wait time and a maximum of three stops. Rates for rides are based on

$0.47 per kilometre and the distance is measured from the client's pick up to the client's destination. If

the driver lives in a different area than the client, Routes will reimburse the driver for the mileage from

his/her address to the client's pick-up point.

Full pay and Invoiced

Either a client reimburses the driver for the mileage or the office bills a third-party organization (e.g.

ODSP, an insurance company or another community organization).

Fee Subsidy Assistance

We provide fee subsidy assistance to clients who are in financial need. Proof of income may be required

to determine eligibility for the program. There is a maximum of one subsidized medical ride per day and

one subsidized non-medical ride per week. If people have a net subsidy income level (total income

minus highest expense) of maximum $500 per month (if family size is 1 person) or $250 per month per

person (if family size is 2+ per person), they are eligible for the program. Exceptions can be made for

clients who suffer from a chronic illness.

Fully subsidized

Rides to Food Pantries and Food Banks as well as to community meals and the Salvation Army in

Jackson's Point, for financial assistance are completely subsidized.

Community Vehicle Program

Our community vehicle program helps our clients gain access to the services they need, such as to

medical appointments, the grocery store or just to visit a friend. This program operates next to our

Volunteer Transportation Program and will make it possible to accommodate rides to the hospitals

downtown Toronto as most of our volunteers prefer to stay local. It will also help accommodate last

minutes rides.

Let's Cook Together

For Georgina senior or youth residents who wishes to learn about nutrition and increase cooking skills,

the Let's Cook Together program provides a healthy environment in which residents can socialize and

develop intergenerational relationships. This program is funded by the Government of Canada.

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Bus Trips

In addition to our volunteer transportation program, we offer partially subsidized bus trips to special

destinations, such as shopping centres, local special events and attractions. The trips are aimed at

reducing social isolation. Participants pay a reduced fee ($5 for destinations in York Region and $10 for

destinations outside York Region).

A Closer Look A Closer Look is a community initiative that that explores the reasons why people in Georgina struggle to

make ends meet. Funded by United Way Greater Toronto, A Closer Look is a vital part of United Way's

Building Strong Neighbourhoods Strategy which aims to close the growing gaps within priority

neighbourhoods through targeted efforts, resident engagement and improved access to community

focused tools for change. A Closer Look is led by Jericho Youth Services. Collaborative partners are the

Georgina Food Pantry and Routes Connecting Communities. The project will be completed by January

30,2021.

QuestBus As a social enterprise-based partnership, QuestBus facilitates free or subsidized charter bus services for

Georgina residents and visitors to attend educational, recreational and cultural events. QuestBus is also

available as a charter for organizations, schools, sports teams or community groups in York Region and

beyond. This project is funded by the provincial Ministry of Transportation through the Community

Transportation (CT grant) and will start in the fall of 2019. The QuestBus will make it possible to facilitate

fully subsidized bus trips to the Food Pantry and the Walmart in Keswick as well as partly subsidized trips

to special destinations in and outside York Region aiming at reducing social isolation.

Community Need Seniors

It is anticipated that within the next twenty years, 25% ofthe province's population will be at least 65

years old (Actions for Seniors, Government of Canada, 2017). Aging is commonly associated with a

decrease in the cognitive and physical ability to drive; 25% of the senior population do not have a

driver's license and approximately 50% of seniors live outside the bounds of public transit.

Currently, Canada's Senior Strategy is to provide and support more services that enable seniors to age at

home but the inability to get around on one's own makes it difficult. In 2009, 14% of women aged 65

and over reported that they needed help getting to places to which they could not walk. The same was

true for 5% of men aged 65 and over. For both men and women, the proportion needing help getting

around increased rapidly with more advanced age (28% of men and 54% of women aged 90 and over).

This may be a problem, since improvements in healthcare mean longer life expectancy while the size of

seniors' social networks tends to shrink as they age, and their need for assistance with transportation

tends to grow with age. The lack of transportation options could also be causing social networks to

shrink; for women aged 85 and over, transportation problems were the second most common reason

after health problems for not participating in more social, recreational or group activities. According to

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Ontario's Action Plan for Seniors (2017), "All seniors deserve to be involved and included in their

communities. Any physical and social barriers to that involvement should be addressed".

Public Transportation Those living in rural York Region experience barriers such as a lack of sidewalks or accessible footpaths,

fewer public transit boarding points, limited bus scheduling, and limited East-West transit. Building on

the Vital Signs report (2011) which stated the quality of local bus service is considered "good", but many

rural neighbourhoods are not serviced, more current data confirms that in northern York Region and

rural communities, transportation is the most prominent cited issue with regards to participation in

recreation and culture facilities. Additionally, marginalized residents such as seniors, poverty-stricken

individuals, youth at risk, and people with physical or mental health disabilities experience further

difficulties accessing public transit. Only 26% agreed or strong agreed that their destinations were

accessible by public transit, 60% did not agree that they could easily walk to the frequented places in

their community.

Currently, Dial-a-Ride (DAR) North, an on-request service provided by YRT/Viva, is available in Georgina

and East Gwillimbury during specific timeslots and in designated areas. Through the on-demand service

(that must be booked on the day of the ride), a YRT vehicle will pick up a rider at a destination and drop

off at the closest bus stop or connecting bus station and verse versa.

Community Result The community result can be divided into the following categories:

Peer mentorship: When providing compassionate transportation, the driver with offer friendship,

inclusivity and respect.

Leadership development and volunteering skills: For the individuals with flexible time and a desire to

connect people to their community, the program develops leadership and volunteer skills. We give them

an experience of giving back and a sense of pride and achievement. It also results in community

engagement, new social connections, and enhanced mental and emotional well-being.

Integration: the program provides improved access to basic needs including food and medical support. It

also leads to new and enhanced social connections. It helps to create and maintain social connections

within the community and offers the ability to make new friends. It helps develop relationships with

other people and offers the opportunity to network: social, family, friends, health, work and life

experiences. It demonstrates that the community can be inclusive, with no one feeling excluded for any

reason. It engages volunteers who are good listeners, open minded and compassionate. It provides

opportunities to empathize and cultivate trust and consideration.

Aging in place: The program will help Ontario seniors remain independent, healthy and socially

connected, both for the senior volunteers and senior clients. It will help all seniors age well and with

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independence, able to take advantage of the opportunities that arise in their later years, and to be

supported through the challenges. This is aligned with Ontario's Action Plan for Seniors.

Population Served {2018 statistics)

Client segmentation- Geography ;17.3% Jackson Point

----"" 85.8% Georgina ;,·17.2% Keswick South \ 16.6% Sutton 34.7% Other

J---,r---..... _ 2.8% East Gwillimbury

8.4% Newmarket

0.9% Aurora

1.2% Whitchurch Stouffville

0.2% King

0. 7% Markham

Client Segmentation - Demographic

• Seniors: 33%

• People with Disability: 19%

• Women/Children: 27%

• Other: 17%

• Youth at Risk: 3%

Bookings

• Invoiced: 57%

• Full pay: 20%

• Subsidized: 23%

Ride Purpose

• Food Bank, Community Meals, Groceries: 62%

• Medical Appointments: 31%

• Education, Employment, Housing: 7%

Most Frequent Destinations 1. Ontario Addiction Treatment Centre

2. Georgina Community Food Pantry

3. Southlake Regional Health Centre

4. Maple Hill Baptist Church

5. Rose of Sharon Services for Young Mothers

6. York Medical Health Centre

7. Canadian Mental Health Centre

8. Newmarket Food Pantry

5


132

Outcomes and Evaluation To evaluate our services, we have adopted participatory, developmental evaluation methods. This

include: a participatory logic modelling process, quarterly evaluation learning meetings, and annual

third-party evaluation surveys/interviews and recommendations to refine practice. As the initiative

relies on the skills and capacities of a core group of committed volunteers, the evaluation is designed to

ensure that the emergent expertise and knowledge of this core group is documented and used to refine

the program methods throughout our programs.

Capacity Building and Governance Our strategic plan {2017-2020) describes strategies to help more socially, economically, physically and

economically vulnerable people in York Region access compassionate transportation. This includes

expanding community transportation program to two municipalities: Town of Whitchurch-Stouffville

and the Town of East-Gwillimbury. Additionally, our current strategic plan also describes expanding

users by forming partnerships with other not-for-profit organizations in our community that have clients

in need of our services.

As a result of our plan, more residents have access to basic needs including food and medical support,

more people have enhanced community engagement, more people have new and enhanced social

connections, more people have increased confidence and self-worth, more people are resilient, and

more people have enhanced mental and emotional well-being. By helping more people with flexible

time and a desire to connect individuals to their community, more people have enhanced community

engagement, more people have new and enhanced social connections and more people have enhanced

mental and emotional well-being.

Collaborative Partners We strongly believe that the formula for providing effective, cost-efficient and high impact service

depends on collaborations with many community partners, including:

Addiction Services of York Region

AIDS Committee of York Region

Georgina Community Food Pantry

Legal Clinic of York Region

Rose of Sharon for Young Mothers

Salvation Army

Sandgate Women's Shelter of York Region

Sutton Youth Shelter

Ontario Disability Support Program

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Organizational Strength 1) Routes has survived and evolved through almost three decades, focusing on ever-increasing

needs playing out in a changing socio-economic landscape.

2) Routes is part of a strong, supportive network of not-for-profits in northern York Region.

3) Routes has been working with a customized dispatch software system, implemented in January

2017, enhances efficiencies.

4) Routes has a group of 35+ dedicated volunteer drivers. Some have been volunteering for more

than eight years.

5) Routes has a depth of experience in volunteer community transportation that brings a clarity of

brand and purpose and allows for a replication ofthe model in other municipalities.

6) Routes has a history of partnering experience in providing contracted services that is

foundational in establishing a collaboration.

Funding

Funders 2019 • Community and Home Assistance to Seniors (CHATS) (since 2015)

• Town of Georgina (since 2006)

• The Regional Municipality of York, York Region Transit (since 2006)

• Ontario Trillium Foundation, Grow Grant (2017-2019)

• New Horizons for Seniors (2019)

• United Way (2019-2020)

• Ministry ofTransportation (2019-2023)

The purpose of the Grow Grant was to increase our clientele by 1,332 over three years as well as to take

a holistic approach, collaborative approach to community transportation in Georgina/Northern York

Region. Funds were received to execute the following: ($240k over three years):

• Create a business plan

• Redesign the website

• Develop a promotional video

• Design and implementing a program evaluation framework • Move to The Link to be able to reach more people and build more partnerships with other

community benefit organizations

• Customize the dispatch database

• Implement fee subsidy assistance to clients who are in financial need

Furthermore, funds ($136k per year) were received by hire additional staff and to cover some of the

administration costs.

The extra staffing has allowed us to:

• Develop and implement an operational plan

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• Increase our visibility in the community by doing outreaches and connecting with other non

profit organizations whose clients are facing transportation challenges and could use our

services

• Measure the effectiveness of our programs

• Do thorough intakes with potential clients to access their eligibility and to better understand

how we can help them

• Implement thorough and structured volunteer recruitment, retention and recognition processes

Funders 2020 The Regional Municipality of York has let us know in April that grant funding will be discontinued at the

end of the calendar year 2019.

Confirmed funding for 2020 are the grant from the Ministry of Transportation for the CT Project and the

grant from Jericho Youth Services for participating in the A Closer Look project.

Shortfall in 2020 With the end of the Grow Grant and with the discontinuation of the grant from York Region Transit, we

will take the following measures to manage the shortfall:

Discontinue the current Community Vehicle program (1 fte)

Reduce .Sfte

Reallocate .5 fte to the Community Transportation project (funded by MTO)

Apply for grants from various foundations listed in the Imagine Canada's database Grant

Connect

Apply for a grant from The Whitchurch-Stouffville Legacy Fund

Apply for a community grant from the Town of East Gwillimbury

Apply to become a recipient of Bingo World Newmarket

Find sponsors to subsidize rides to Food Banks/ Food Pantries

Increase the dispatch fee for the rides covered by ODSP

Further sustainability We will work with FreshSight Queen's for the Fall 2019 Semester. FreshSight Queen's is a student-run,

pro-bono consultancy that is dedicated to aiding non-profit organizations and social enterprises in

executing their vision. This consultancy brings together the brightest students from Queen's University,

and they are mentored by consultants from industry leading firms such as Boston Consulting Group

(BCG) and Accenture.

The project will involve conducting a market analysis of organizations similar to Routes Connecting

Communities within Canada, how they are funded and what services these organizations offer.

Additionally, the consultants will work in collaboration with us on identifying and exploring how to

increase its revenue or reduce its costs due to a projected loss offunding in 2020.

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Grant Request from Town of Georgina The extra $20k we are requesting this year, would allow us to manage the shortfall in 2020 while we are exploring further sustainability. The total grant will be used to:

• Run the volunteer transportation program o Volunteer recruitment o Volunteer recognition o Hosting fees for the dispatch database o Salaries for the employees responsible for volunteer recruitment, dispatch and doing

client intakes o Rental fees

• Subsidize rides for Georgina residents to community meals and to the Salvation Army in Jackson's Point for financial assistance

• Reimburse the volunteer driver for mileage if the volunteer driver needs to drive to a different town to pick up a client

• Grant subsidy assistance for Georgina residents who are in financial need

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INCOME Budget '21 Budget '20 Budget'19 EXPENSES Grants Salaries

MTO $ 94,674 s 79,526 Staff

Town of Georgina $ 75,000 s 55,000 Benefits

CHATS $ 80,000 s 66,480 Book keeper

Jericho (A Closer Look) $ 15,000 s 15,000 YRTGrant $ s 50,000

Transit Tickets $ s 2,000 Operating Expenses Fixed (3_94% HST)

OTF Grow Grant $ s 204,306 Office Lease and HVAC

New Horizons for Seniors Grant $ s 18,610 Payroll Processing Fees

Other municipalities $ 15,000 s Professional & Consulting Fees

Grants from foundations $ 20,000 s Insurance

Canada Summer Jobs $ 5,000 s 4,000 Website hosting

Total grants $ 304,674 $ 494,922 WebPal Cloud Services Fees Phone

Other income Cloud Applications

Invoiced reimbursements $ 100,000 $ 110,000 Banking and Service Fees

Dispatch Services $ 25,000 $ 19,440 POBox

Nevada $ 5,300 $ 5,300 Depreciation

Bingo Newmarket $ 25,000 $ Total Operating Expenses Fixed

Golf Tournament $ $ 7,500 5050 lottery $ $ 3,000

Other fund raising $ 5,000 $ Operating Expenses Variable (3.94%)

Quest Bus Charters $ 13,500 $ 10,125 Office Supplies/Materials

Bus trip revenue $ 3,000 $ 2,700 Fundraising Expenses- Nevada

Donations $ 2,000 $ 2,000 Marketing and promotion

Interest $ 3,500 $ 3,500 Training

Community Vehicle income $ $ 10,000 Travel

Community Vehicle sponsorship $ $ 9,600 Memberships

Computer Support

Total other income 182,300 $ 183,165 Volunteer Management

Community Meetings/Workshops

Total income $ 486,974 $ 678,087 Total Operating Expenses Variable

The amounts in red are confirmed OTF Grow Grant Expenses

Marketing and Promotion

Stat training

Board training

Travel

Supplies Community meetings/workshops

Volunteer Management

Memberships

Dispatch Database Customization

WebPal Cloud Services

Evaluation Framework

Ride Provision

Total OTF Expenses

Program Expenses

Driver Reimbursements

Client Subsidies

Bus trip expenses

Transit Tickets

Community Vehicle Expenses

Total Program Expenses

New Horizons for Senior grant Expenses

CT Project Expenses

Total Exeenses

Net Income

Budget '21 Budget '20 Budget '19

$ 179,526 $ 278,765

$ 9,000 $ 9,000

$ 2,500 $ 3,900 $ 191,026 $ 291,665

$ 14,800 $ 14,800

$ 500 $ 1,000

$ 5,000 $ 7,000 $ 3,400 $ 2,250

$ 200 $ 380

$ 7,500 $ $ 2,760 $ 4,000 $ 1,800 $ 900

$ so $ 300

$ 250 $ 250

s 1].654 s 13,523

s 47,914 s 44,403

$ 7,000 $ 7,481

$ 4,000 $ 5,050

$ 1,000 $ $ 250 $ $ 1,000 $ 500

$ 850 $ 300

$ 750 $ 1,000 $ 2,500 $ 1,850 $ 250 $ $ 17~600 $ 16,181

$ 9,000

$ 9,784

$ 2,000

$ 500

$ 1,519

$ 550 $ 1,700

$ 900

$ 9,000

$ 7,500

$ 5,000

$ 14,762 $ $ 62,215

$ 110,000 $ 120,000 $ 15,000 $ 13,350 $ 3,000 $ 2,800 $ $ 2,000

s s 16,878

s 128~000 s 155,028

$ $ 17,085

$ 106,323 $ 87,080

$490,862 $673,657

$ (3,888) $ 4,431


Page 14 of 29

137

ROUTES CONNECTING COMMUNITIES INC.

Financial Statements

Year Ended December 31, 2018


Page 15 of 29

138

ROUTES CONNECTING COMMUNITIES INC. Index to Financial Statements


INDEPENDENT AUDITOR'S REPORT

FINANCIAL STATEMENTS

Statement of Financial Position

Statement of Revenues and Expenditures

Statement of Changes in Net Assets

Statement of Cash Flows

Notes to Financial Statements

Statement of MTO Revenues and Expenditures (Schedule 1)

Statement of Trillium Revenues and Expenditures (Schedule 2)

Page

1 - 2

3

4

5

6

7- 11

12

13


Page 16 of 29

139

Chaggares & Bonhomme CHARTERED PROFESSIONAL ACCOUNTANTS


To the Members of Routes Connecting Communities Inc.

Qualified Opinion

We have audited the financial statements of Routes Connecting Communities Inc. (the Organization), which comprise the statement of financial position as at December 31, 2018, and the statements of revenues and expenditures, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying financial statements present fairly, in all material respects, the financial position of the Organization as at December 31, 2018, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Qualified Opinion

In common with many not-for-profit organizations, the Organization derives revenue from fundraising activities the completeness of which is not susceptible to satisfactory audit verification. Accordingly, verification of these revenues was limited to the amounts recorded in the records of the Organization Therefore, we were not able to determine whether any adjustments might be necessary to fundraising revenue, excess of revenues over expenses, and cash flows from operations for the year ended December 31, 2018, current assets and net assets as at December 31, 2018. Our audit opinion on the financial statements for the year ended December 31, 2017 was modified accordingly because of the possible effects of this limitation of scope.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with those requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit op1mon.


Page 17 of 29

140

Responsibilities of Management and Those Charged with Governance for the Financial Statements

Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and fo r such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the Organization's ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless management either intends to liquidate the Organization or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Organization's financial reporting process.

Auditor's Responsibilities for the Audit of the Financial Statements

Our objectives are to obtain reasonable assurance about whether· the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion . Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion . The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions , misrepresentations, or the override of internal control.

• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organ ization 's internal control.

• Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.

• Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report . However, future events or conditions may cause the Organization to cease to continue as a going concern .

• Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Newmarket, Ontario April 9, 201 9

Chaggares & Bonhomme Chartered Professional Accountants

Licensed Public Accountants Report DS-2019-0130


141


Statement of Financial Position December 31,2018

ASSETS

CURRENT Cash Term deposits (Note 4) Accounts receivable (Note 5) Pre[:>aid exQenses

EQUIPMENT (Note 62

LIABILITIES

CURRENT Accounts payable and accrued liabilities Deferred income (Note 7)

NET ASSETS General fund Restricted fund (Note 12

See notes to financial statements 3

2018

$ 103,474 257,297

33,998 4,252

399,021

139,179

$ 538,200

$ 30,174 127!759

157,933

356,267 24!000

380,267

$ 538,200

2017

$ 146,780 255,064

65,500 3,949

471,293

163,274

$ 634,567

$ 124,467 146,223

270,690

363,877

363,877

$ 634,567


Page 19 of 29

142




REVENUES Revenue from services Administrative fees CHATS ride program Donations Grants received (Note 8) Interest income Miscellaneous Nevada

EXPENDITURES Advertising and promotion Amortization Driver expense reimbursements Insurance Interest and bank charges MTO project expenses Nevada expenses Office Ontario Trillium Funding expenses Professional fees Rental Salaries and wages Sub-contracts Telephone Training Transit tickets Travel Utilities

EXCESS OF REVENUES OVER EXPENDITURES


$

$

2018

109,033 14,297 84,489 12,940

326,951 2,998 2,120 4,030

556,858

29,397 35,306

133,010 3,458 1,405 3,862 1,864

18,094 36,832 20,135 14,068

224,469 5,959 4,276 5,299 2,189

845

540,468

16,390

2017

$ 92,252 9,570

86,257 2,821

344,929 3,354 3,601 5,373

548,157

2,392 29,860

103,845 3,766 1,732

23,966 3,505 9,066

41,680 46,836 12,556

215,568 31,692

1,623 1,727 2,030

607 500

532.951

$ 15,206


Page 20 of 29

143




General Restricted Fund Fund

NET ASSETS • BEGINNING OF YEAR $ 363,877 $ Excess of revenues over expenditures 16,390 lnterfund transfer

NET ASSETS- END OF YEAR

{24 ,000) 24,000

$ 356,267 $ 24,000


2018

$ 363,877 16,390

$ 380,267

2017

$ 348,671 15,206

$ 363,877


Page 21 of 29

144




OPERATING ACTIVITIES Excess of revenues over expenditures Item not affecting cash:

Amortization of eguiQment

Changes in non-cash working capital: Accounts receivable Accounts payable and accrued liabilities Deferred income PreQaid exQenses

Cash flow from (used bX:) OQerating activities

INVESTING ACTIVITY Purchase of eguiQment

INCREASE (DECREASE) IN CASH FLOW

Cash - beginning of x:ear

CASH - END OF YEAR

CASH CONSISTS OF: Cash Term deQosits


2018

$ 16,390

35,306

51,696

31,502 (94,292) (18,464)

(303)

(81,557}

{29,861}

{11 ,212)

(41 ,073)

401,844

$ 360,771

$ 103,474 257,297

$ 360,771

2017

$ 15,206

29,860

45,066

(20,504} 89,631 96,005

{376)

164,756

209,822

(149,279)

60,543

341,301

$ 401 ,844

$ 146,780 255,064

$ 401,844


Page 22 of 29

145

ROUTES CONNECTING COMMUNITIES INC. NOTES TO FINANCIAL STATEMENTS


1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Basis of presentation

The financial statements were prepared in accordance with Canadian accounting standards for notfor-profit organizations (ASNFPO).

Fund accounting

Routes Connecting Communities Inc. follows the deferral method of accounting for contributions.

Revenues and expenses related to program delivery and administrative activities are reported in the Operating Fund.

The Restricted Fund are funds internally restricted by the Board. In fiscal 2018, $24,000 was transferred from the Operating Fund to the Restricted Fund for Special Projects in the future.

Transfers are made into the Restricted Funds from the Operating Fund at the discretion of the board.

Equipment

Equipment is stated at cost or deemed cost less accumulated amortization. Equipment is amortized over its estimated useful life on a declining balance basis at the following rates and methods:

Computer equipment (before 2012) Computer software & equipment Furniture and fixtures Leasehold improvements Signs

30% declining balance method 55% declining balance method 20% declining balance method

8 years straight-line method 35% declining balance method

The Organization regularly reviews its equipment to eliminate obsolete items.

Equipment acquired during the year but not placed into use are not amortized until they are placed into use.

Government grants received for the purchase of capital assets are deferred and recognized on the same basis the capital asset is amortized.

7

(continues)


Page 23 of 29

146


Year Ended December 31,2018

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)

Revenue recognition

Routes Connecting Communities Inc. follows the deferral method of accounting for contributions. The Organization recognizes revenues when they are earned, the amount to be received can be reasonably estimated and collection is reasonably assured.

Service revenues are considered earned once the service has been provided.

Grant revenues are considered earned when the corresponding expenses are incurred.

Break open ticket revenues are considered earned once the break open tickets have been sold.

Administrative fees are considered earned once they are received.

Interest revenues are recorded on an accrual basis, as the revenue is earned.

Contribution revenues are considered earned once they are received.

Measurement uncertainty

The preparation of financial statements in conformity with Canadian accounting standards for not-forprofit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Such estimates are periodically reviewed and any adjustments necessary are reported in earnings in the period in which they become known. Actual results could differ from these estimates.

Financial instruments policy

Financial instruments are recorded at fair value when acquired or issued. In subsequent periods, financial assets with actively traded markets are reported at fair value, with any unrealized gains and losses reported in income. All other financial instruments are reported at amortized cost, and tested for impairment at each reporting date. Transaction costs on the acquisition, sale, or issue of financial instruments are expensed when incurred.

Cash and cash equivalents

Cash includes cash and cash equivalents. Cash equivalents are investments in GICs and are valued at cost plus accrued interest.

Donated services

A number of volunteers have donated significant amounts of time to the Organization. No amount has been recorded in the financial statements for these donated services because no objectives basis is available to measure their value.

8


Page 24 of 29

147


NOTES TO FINANCIAL STATEMENTS


2. PURPOSE OF THE ORGANIZATION

Routes Connecting Communities Inc. (the "Organization") is a not-for-profit organization incorporated provincially under the Not-for-profit Corporations Act of Ontario.As a registered charity the Organization is exempt from the payment of income tax under Section 149(1 ) of the Income Tax Act.

The Organization was incorporated as Georgina Mobility Transit Inc. as a not-for-profit corporation under the Ontario Business Corporations Act on November 22, 1989, and amalgamated with Transit Georgina Association on July 7, 2006. The Organization changed its name to Routes Connecting Communities Inc. on August 21, 2013.

The Organization provides and coordinates transportation support services to persons restricted by their circumstance or condition, including, persons restricted by disabil ities, aging , illness, financial hardship , language barriers, or who are otherwise in need of assistance.

3. FINANCIAL INSTRUMENTS

The Organization is exposed to various risks through its financial instruments and has a comprehensive risk management framework to monitor, evaluate and manage these risks. The following analysis provides information about the Organization's risk exposure and concentration as of December 31, 2018.

(a) Credit risk

Credit risk arises from the potential that a counter party will fail to perform its obligations. The Organization is indirectly exposed to credit risk since the Organization's drivers collect funds on behalf of the Organ ization from the riders and then owe the Organization. The Organization reduces its credit risk by screening potential drivers before being hired.

(b) Liquidity risk

Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The Organization is exposed to this risk mainly in respect of its receipt of funds from its customers and other related sources and accounts payable . The Organization has minimized its liquidity risk by generating adequate monthly cash flow to ensure they can repay their current liabilities.

(c) Interest rate risk

Interest rate risk is the risk that the value of a financial instrument might be adversely affected by a change in the interest rates. The Organization is exposed to interest rate risk primarily through its GIC investments. The Organization has minimized its interest rate risk by purchasing GICs that include guaranteed interest rate returns.

Unless otherwise noted, it is management's opinion that the Organization is not exposed to significant other price risks arising from these financial instruments.

9


Page 25 of 29

148



4. TERM DEPOSITS

Term deposits consist of:

Average Annual Interest

Rate Maturity Date

BMO 1.25% 04/12/2019 BMO 1.25% 04/12/2019 BMO 1.35% 26/07/2019 BMO 1.55% 26/07/2019 BMO 1.55% 26/07/2019 BMO 1.55% 26/07/2019 Accrued interest

$

$

Amount Invested Carrying Value

25,000 $ 50,000 50,000 42,000 42,000 42.000

251,000 $

26,364 53,046 50,675 42,000 42,000 42,000

1,212

257,297

5. ACCOUNTS RECEIVABLE

Included in Accounts Receivable are government receivables. Government receivables include HST PSB rebates receivable of $5,332 (2017 - $41 ,234 ).

6. EQUIPMENT

7.

2018 2017 Accumulated Net book Net book

Cost amortization value value

Computer equipment $ 6,610 $ 6,431 $ 179 $ 256 Computer software 70,208 50,965 19,243 23,964 Furniture and fixtures 20,631 5,391 15,240 19,050 Leasehold improvements 123,855 19,346 104,509 119,991 Signs 994 986 8 13

$ 222,298 $ 83,119 $ 139,179 $ 163,274

DEFERRED INCOME

Deferred income consists of:

1. Ontario Trillium and MTO grant funds received of $116,247 (2017- $137,523) for the purchase of capital assets that have been deferred and are being recognized in proportion to the amortization of the purchased capital assets, as well as grants received in the year that related to future expenditures.

2. CHATS ride revenue of $11,512 (2017- $8,700) for three months of service not yet provided.

10


Page 26 of 29

149


8. GRANTS RECEIVED

NOTES TO FINANCIAL STATEMENTS


The Organization received grants from the following government organizations:

Ontario Trillium Foundation MTO Project Grant Region of York Town of Georgina Canada Summer Job- Student Grant Region of York- Transit fare program

9. LEASE COMMITMENTS

$

2018

200,068 16,345 50,000 55,000

3,361 2,177

$ 326,951

2017

$ 174,324 58,711 50,000 55,000

4,919 1,975

$ 344,929

The Organization leases premises under a long term lease that expires on August 31, 2020. Under the lease, the Organization is required to pay a base rent of $1 ,060 plus applicable taxes per month. In addition to the above base rent, the Organization must pay for its proportionate share of utilities, maintenance and other related costs for the leased premises. There is an option to renew for a period of five years.

Future minimum lease payments as at year end are as follows:

2019 2020

11

$

$

14,374 14,374

28,748


Page 27 of 29

150

ROUTES CONNECTING COMMUNITIES INC. Statement of MTO Revenues and Expenditures


REVENUES Grants received

EXPENDITURES MTO project expenses Salaries and wages Amortization

EXCESS OF REVENUES OVER EXPENDITURES


2018

$ 16,345

3,862 7,275 5,208

16,345

$

(Schedule 1)

2017

$ 58,711

23,966 24,399 10.346

58,711

$


Page 28 of 29

151


Statement of Trillium Revenues and Expenditures


REVENUES Grants received

EXPENDITURES Ontario Trillium Funding expenses Salaries and wages Amortization

EXCESS OF REVENUE OVER EXPENDITURES


2018

$ 200,068

58,136 125,864

16,068

200.068

$

(Schedule 2)

2017

$ 174,324

56,680 104,545 15,140

176,365

$ (2.041)


Page 29 of 29

152

Analysis of 2019 Funding Request- The Training Centre (GTTI)

Request- $50,000



Service provided is mandated? Discretionary? Evidence that programs and services offered provide measurable benefit to the community

Provides economic d_evelopment benefits





Comments Engage our Community and Build Partnerships Promote a high quality of Life

Strategic Direction 4- Boost Investment Readiness (Action 4.6.1 Support the growth and expansion of GTTI, including fostering partnerships with post-secondary public/private institutions)

Discretionary

GTTI has provided skills and certificates to over 11,000 individuals since its inception. Individuals trained at GTTI have been able to find employment locally and/or move onto full apprenticeship programs at community colleges.

By educating local people, GTTI is helping to build a local workforce with an eye to encouraging the growth of local businesses. The recent feasibility study to provide accredited college programming has the opportunity for significant impact on the Town of Georgina.

N/A

N/A

GTTI has a mandate to provide skills and certificate training programs to the underemployed/unemployed. The focus has been to offer programs to the youth of Georgina however GTTI has expanded to meet the changing needs of our community and beyond. GTTI provides programs for the residents of Georgina and beyond and offers programs to youth and mature adults.

For the past 12 years GTTI has provided a range of programs that are designed for the abilities and needs of the community.


153









GTTI is actively working on their Board approved Strategic Plan.

This business plan includes detailed financials that are provided to the Board each month.

In operation for 12 years, programs provided by GTTI are fully funded. Financial oversight is led by knowledgeable people (current board Treasurer is CPA, CGA). With a funding shortfall in 2019, GTTI has had to significantly reduce their budget for 2019 and were able to withstand the loss of program funding.

GTTI operates using a blend of user funded programs and Regional and Provincial government funded programs, currently with a greater dependency on government funding. In keeping with the strategic plan, GTTI continues to investigate social enterprise opportunities and ongoing sponsorship opportunities.

Over the past 12+ years GTTI has obtained grant funding from a variety of sources to provide for programming and cover operating costs. While grant funding was scarce in 2019, with the support of the Town and lean budgeting GTTI was able to move forward and have been successful in securing programming funding for upcoming programs.

GTTI is heavily reliant on grant funding and has been successful this year in receiving programming funding. The GTTI has focused on the work of the GTTI Institute sub-committee in hopes of being able to commence with a major fundraising campaign to support specific actions. GTTI has held a number of small fundraisings events throughout the year and will be the recipient of any proceeds from the 2019 Harvest Dinner.

N/A

N/A


154





GTTI provides services that are available to the youth and adults of Georgina, Georgina Island and beyond. Target population is unemployed or underemployed residents that may be experiencing economic challenges or that need a different training model than is what is offered by more traditional post-secondary options.

GTTI by-laws stipulate Town representation. Councilor Dan Fellini and Staff member Karyn Stone will continue to sit on the Board.

This year staff have focused on internal operations and programming as opposed to attending special events. One on one outreach is ongoing with potential clients/organizations and the local high schools. A significant amount of outreach with government agencies and private business has been undertaken with respect to the Institute project.

GTTI has included the public in events including One Stop Holiday Shop, Paint Nights and the Annual General Meeting.


155

5207 Baseline Road

P.O. Box 699, Sutton, ON, LOE 1RO

August 28, 2019

Rob Wheater, CPA, CA

Budget Accountant

Administrative Service, Town of Georgina

26557 Civic Centre Rd., Keswick, ON L4P 3G1

[email protected]

Re: 2020 Budget- Organizational Funding Request

The Training Centre Training for tomorrow. Today.

p 905-722-6300 w www.gtti.ca e [email protected]

Dear Mayor and Council, Town of Georgina, via Mr. Rob Wheater

We are writing on behalf of Georgina Trades Training Inc. (GTII)- The Training Centre to request a

$50,000 grant from the Town of Georgina for the 2020 budget year.

We would like to extend our tremendous gratitude to the Town of Georgina and the community for the

extra support we received for the 2019 fiscal year. Your help combined with the efforts of our staff and

board have put us financially back on track. We currently have several funded programs scheduled for

2020 and several more for which grant applications have been submitted. We are very much poised for

growth with the addition of a new Executive Director who brings a wonderful depth of skill and

experience in strategic planning and fund development.

Our current strategic plan ends in 2020 and we are looking forward to hearing input from Town

representatives as we work toward developing an updated one. We continue to receive positive

feedback on an accredited training institution that will serve an additional 500+ students per year and

we are eager to include this in our strategy going forward.

The requested support from the Town for 2020 will support our efforts to grow and further enhance our

ability to continue as an economic driver for Georgina.

As always, we thank you for your ongoing support.

Sincerely,

John De Faveri

Board Chair

Tracie Bliss CPA, CGA

Treasurer


156

Encll Strategic Plan Summary

Encl2 2020 Budget

Encl3 2018 Audited Financial Statements


157

IMPERATIVES

PLAN Organizational

STAKEHOLDER Context, Leadership, STRATEGIC Planning & Support

PERSPECTIVE with people that have frontline

The performance experience. lens to evaluate our

results.

STRATEGIC THEMES & RESULTS

Alignment with the Partnerships

Goals and Objectives

To create and develop strategic and productive

partnerships that facil itate our

GOALS financial self

sustainability; enhancing the

organization and our community.

#1. To Develop and/or Enhance One Community Agency Partnerships per month .

#2. Develop and/or OBJECTIVES Enhance One

Educational Agency Partnerships per quarter.

#3. Develop Six Graduate Partnerships per year.

Georgina Trades Training Inc.

STRATEGIC PLAN

2017-2020

EXPERTISE INFRASTRUCTURE

DO CHECK Operations with Performance & people that have Evaluations with

functional expertise people that have in collaborating to fu nctiona I expertise reach our mission . in integrated

education and providing lifelong

learning and integration

opportunities.

Revenue Program Generation Development

#1. Receive Accreditation for all training programs.

#2. Develop on-line training for all GTII

To seek additional programs.

revenue for GTII #3. Expand Social

through fundraising. Enterprising Initiatives.

#4. Embrace a Data Driven Decision Making Process.

#1 . To focus the #1 . To increase purpose of our validity/recognition fund ra ising. of existing and

future courses. #2 . Collect statistics on interests in #2. To strengthen programming, the profile of GTII to student enrolment, employers. and cost barriers.

#3. To become a #3 . Quantify member of the a program success by larger training student network. employability.

114. To establish an #4. Raise our profile on-line training in the community presence. for support

1

RESOURCES

ACT Improvements with

people that have creative innovative

orientations to promote sustainable

resource use, address life-cycle impacts and find

holistic solutions to complex problems.

Marketing & Communication

To be well known across the

communities we serve as a valued

and respected partner in local

community economic capacity

building.

#1. Prepare an annual communication plan with budget and tracking system.

#2.Engagein ongoing, systematic, market research with local businesses and employers to ensure that training needs are understood.

#3. Develop a maintain a single secure electronic


158

STRATEGIC ROAD MAP

How we create See Action Plan

value.

#1. Funding Increases.

#2. Qualitatively healthy feedback being received from partners.

#3. Organizations and individuals

PERFORMANCE seeking to partner MEASURES & with GTI\.

TARGETS

How we know if we are achieving the results we want.


STRATEGIC PLAN

2017-2020

purposes. #5. To provide more options for clients

#5 . Find new foundations or #6. To expand institutions for interest-based funding. community

programs during off-peak hours.

#7. To engage the community in shaping program offerings.

#8. To gather and use statistics to drive decisions about programming.

See Action Plan See Action Plan

#1 . Core income is #1. All training established. certificates have an

accreditation #2. Income rises notation. (doubles).

#2. Enrolment will #3. Course quality increase by 20%

rated as highest amongst providers. #3. Enrolment

statistics wi II #4. Brand demonstrate a recognition in diverse clientele. community.

#4. Revenue from Social Enterprise will account for 20% of total revenues.

#S.We will be able to deliver programs on our own schedule.

#6.1ncorporation of program details into the orientation package for new Directors.

2

communication platform.

See Action Plan

#1. local unemployment rates.

#2. local household income.

#3. local education & certification rates.

#4. Youth retention rates.


159


2020 Budget

Town Grant

Bus Revenue

CT Project (w Routes)

Confirmed Program Grants

Estimated from Unconfirmed Program Grants

Other income (facility rental, fundraising)

Surplus from internal courses

Total Available Funding

Salaries

Confirmed Program Expenses

Estimated from Unconfirmed Program Grants

Rent

Utilities

Insurance

Building Maintenance

Professional fees

Office & General

Fundraising expense

Bus Expenses

Total Operational Expenses

Estimated Operational Surplus

$50,000

$15,000

$10,000 $277,536

$543,905

$10,000

$10,000

$916,441

267,520

98,626 367,725

$20,000 $12,000

$6,500

$20,000 $6,500 45,000

$3,000 68,000

914,871

$1,570


160

GEORGINA TRADES TRAINING INC.




161GEORGINA TRADES TRAINING INC.

Index to Financial Statements







Expenses (Schedule 1)



Page

1 - 2

3

4-5

6

7

8

9- 13


Page 10 of 23

162

Li chitz Professiona Cor oration Chartered Professional Accountants


To the Members of Georgina Trades Training Inc.

Opinion

We have audited the financial statements of Georgina Trades Training Inc. (the Organization), which comprise the statement of financial position as at December 31, 2018, and the statements of revenues and expenditures, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Organization as at December 31, 2018, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Opinion

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with those requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Responsibilities of Management and Those Charged with Governance for the Financial Statements

Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the Organization's ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless management either intends to liquidate the Organization or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Organization's financial reporting process.

449 The Queensway South, Suite 200, Keswick, ON lAP 2C9 Tel: 905-476-7718 Fax: 905-476-9334 Email: [email protected]

(continues) Report DS-2019-0130

Attachment 3 P~ge 11 of 23

163

Independent Auditor's Report to the Members of Georgina Trades Training Inc. (continued)

Auditor's Responsibilities for the Audit of the Financial Statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control.


• Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Organization to cease to continue as a going concern.



Keswick, Ontario April16, 2019

LIPCHITZ PROFESSIONAL CORPORATION CHARTERED PROFESSIONAL ACCOUNTANTS

Authorized to practise public accounting by the Chartered Professional Accountants of

Ontario

449 The Queensway South, Suite 200, Keswick, ON IAP 2C9 Tel: 905-476-7718 Fax: 905-476-9334 Email: [email protected]


Page 12 of 23 2



December 31, 2018

Operating Fund Capital Fund

2018 2018

ASSETS

CURRENT Cash $ 85,304 $ $ Accounts receivable 28,326 Grants receivable 65,760 HST receivable 6,193 Inventory Prepaid expenses 13,354

198,937

PROPERTY, PLANT AND EQUIPMENT (Note 3) 488 734

$ 198,937 $ 488,734 $

LIABILITIES

CURRENT Accounts payable and accrued

liabilities $ 58,182 $ $ Employee deductions payable 2,569

60,751

DEFERRED REVENUE (Note 4) 59,174

LONG TERM DEBT (Note 5) 104 948

119,925 104,948

NET ASSETS Net assets 79,012 383,786

$ 198,937 $ 488,734 $

ON BEHALF OF THE BOARD

Director

Director

See notes to financial statements

Georgina Trades

Training Inc. Total 2018

85,304 28,326 65,760

6,193

13,354

198,937

488,736

687,673

58,185 2 569

60,754

59,174

104,948

224,876

462,797

687,673

Georgina Trades

Training Inc. Total 2017

$ 68,289 18,291

111,286 13,848 2,000

213,714

509,199

$ 722,913

$ 60,417 7 067

67,484

6,488

104,995

178,967

543,946

$ 722,913


Page 13 of 23

3

165

REVENUES Canada Summer Jobs $ Canadian Welding Association Course fees Donations and fundraising Insurance proceeds Ministry of Advanced Education and

Skills Development Ministry of Economic Development Ministry of Tourism, Culture and Sport Ontario Trillium Foundation Other grants Property tax charity rebate Region of York Rental, administrative and other fees South Lake Community Futures

Development Corporation Town of Georgina

EXPENSES (Schedule 1)

(DEFICIENCY) EXCESS OF REVENUES OVER EXPENSES FROM OPERATIONS

OTHER INCOME Gain on disposal of property, plant

and equipment






2018

19,128 $

66,002 28,193

5,996

99,177

13,989 200,000

35,670

57,647 95,000

620,802 679,649

(58,847)

2018

34,033

34,033 90,366

(56,333)

2017

$ 13,304 12,134 42,728 28,182

185,186 1,379

14,750 245,453

9,841 246,137

19,277

33,249 53 000

904,620 871,392

33,228


2017

$

15,000

528

27,607

43,135 109,825

(66,690)

503

Georgina Trades

Training Inc.

$

2018

19,128 $

66,002 28,193

5,996

99,177

13,989 200,000

35,670

91,680 95 000

654,835 770,015

(115,180)

Georgina Trades

Training Inc.

2017

13,304 12,134 42,728 28,182

185,186 1,379

14,750 245,453

15,000 9,841

246,137 19,805

60,856 53,000

947,755 981,217

(33,462)

503

(continues)

4

166

(DEFICIENCY) EXCESS OF REVENUES OVER EXPENSES BEFORE ASSET PURCHASES CAPITALIZED

Asset purchases capitalized

(DEFICIENCY) EXCESS OF REVENUES OVER EXPENSES


Statement of Revenues and Expenditures (continued)


Operating Fund

2018

(58,847)

Capital Fund

2018

(56,333)

(34,033)

Operating Fund

2017

33,228

Capital Fund

2017

(66, 187)

(57,276)

Georgina Trades

Training Inc.

2018

(115,180)

(34,033)

$ (58,847) $ (22,300) $ 33,228 $ (8,911) $ (81,147) $


Georgina Trades

Training Inc.

2017

(32,959)

(57,276)

24,317

5




Georgina Georgina Operating Operating Trades Trades

Fund Capital Fund Fund Capital Fund Training Inc. Training Inc.

2018 2018 2017 2017 2018 2017

NET ASSETS - BEGINNING OF YEAR $ 139,741 $ 404,204 $ 128,135 $ 391,494 $ 543,944 $ 519,629

Deficiency of revenues over expenses (58,847) (22,300) 33,228 (8,911) (81 '147) 24,317 lnterfund transfer- Capital (1 ,882) (21 ,621) (1 ,882) (21 ,621) lnterfund transfer -Operating 1,882 21,621 1 882 21 ,621

NET ASSETS - END OF YEAR $ 79,012 $ 383,786 $ 139,742 $ 404,204 $ 462,797 $ 543,946



Expenses (Schedule 1) Year Ended December 31, 2018

Georgina Georgina Operating Operating Trades Trades

Fund Capital Fund Fund Capital Fund Training Inc. Training Inc.

2018 2018 2017 2017 2018 2017

Advertising and promotion $ 15,272 $ $ 18,357 $ $ 15,272 $ 18,357 Amortization 54,496 49,212 54,496 49,212 Bad debts (40) (40) Capital purchases 34,033 57,276 34,033 57,276 Donations 1,390 1,390 Fundraising expenses 10,443 1,668 10,443 1,668 HST Expense 5,115 1,893 5,115 1,893 Insurance 13,461 14,300 13,461 14,300 Interest and bank charges 2,847 2,527 2,847 2,527 Interest on long term debt 1,837 1,947 1,837 1,947 Meetings expense 3,533 2,669 3,533 2,669 Occupancy costs 34,972 24,857 34,972 24,857 Office and general 11 ,827 26,534 11,827 26,534 Professional development 2,007 4,071 2,007 4,071 Professional fees 13,280 11,254 13,280 11,254 Program costs 278,117 428,675 278,117 428,675 Rental 110 442 110 442 Repairs and maintenance 16,575 12,919 16,575 12,919 Salaries and wages 224,020 266,926 224,020 266,926 Telephone 4,363 4,190 4,363 4,190 Travel 5,772 5,570 5,772 5,570 Utilities 13,915 12,885 13,915 12,885 Vehicle 24,020 31 ,695 24020 31 ,695

$ 679,649 $ 90,366 $ 871.392 $ 109,825 $ 770,015 $ 981 .217





OPERATING ACTIVITIES (Deficiency) excess of revenues over expenses $ Items not affecting cash:

Amortization of property, plant and equipment Gain on disposal of property, plant and equipment

Changes in non-cash working capital: Accounts receivable Grants receivable HST receivable Inventory Prepaid expenses Accounts payable and accrued liabilities Employee deductions payable Deferred revenue (Note 4)

Cash flow from operating activities

INVESTING ACTIVITIES Purchase of property, plant and equipment Proceeds on disposal of property, plant and equipment

Cash flow used by investing activities

FINANCING ACTIVITY (Decrease) in loan payable

Cash flow used by financing activity


Cash - beginning of year

CASH- END OF YEAR $


2018

(81,147)

54,496

{261651}

(10,035) 45,526

7,655 2,000

(13,354) (2,235) (4,498) 521686

771745

51 1094

(34,033)

{341033}

{46}

{46}

17,015

681289

85,304

2017

$ 24,317

49,212 (503}

73,026

(12,534) (615)

(3,497) (2,000) 1,085

(8,504) (1,351)

(31,031}

(58,447)

14,579

(57,278) 1 390

(55,888}

(5,005}

(5,005}

(46,314)

114,603

$ 68,289


Page 18 of 23

8




1. PURPOSE OF THE ORGANIZATION

On March 3, 2006, Georgina Trades Training Inc. (the "organization") a not-for-profit organization, was incorporated without share capital by letters patent pursuant to the Ontario Corporations Act, 1982. As a registered charity the organization is exempt from the payment of income tax under Section 149(1) of the Income Tax Act. and is managed by a volunteer Board of Directors. Georgina Trades Training Inc. is also prohibited from distributing any of its earnings to, or for the personal benefit of, the members or directors of the organization.

The organization operates to provide training to increase the employability of residents of the community; thereby, enhancing the economic viability of the town, the region and beyond.

Georgina Trades Training Inc. received registered charity status from the Canada Revenue Agency on June 1, 2012. This allows the organization to issue income tax deductible receipts to donors for properly qualifying gifts or donations received.



Financial instruments are recorded at fair value when acquired or issued and subsequently reported at cost or amortized cost, unless management has elected to carry the instruments at fair value.

Transaction costs on the acquisition, sale, or issue of financial instruments are expensed when incurred.

Financial assets are assessed for impairment on an annual basis at the end of the fiscal year if there are indicators of impairment. If there is an indicator of impairment, the organization determines if there is a significant adverse change in the expected amount of timing of future cash flows from the financial asset. If there is a significant adverse change in the expected cash flows, the carrying value of the financial asset is reduced to the highest of the present value of the expected cash flows, the amount that could be realized from selling the financial asset or the amount the organization expects to realize by exercising its right to any collateral. If events and circumstances reverse in a future period, an impairment loss will be reversed to the extent of the improvement, not exceeding the initial carrying value



Fund accounting

Georgina Trades Training Inc. follows the deferral method of accounting for contributions.

Revenues and expenses related to program delivery and administrative activities are reported in the Operating Fund.

The Capital Fund reports the assets, liabilities, revenues, and expenses related to Georgina Trades Training Inc.'s capital assets and building improvements campaign.

(continues)


9





HST receivable

The organization qualifies as a registered charity. Accordingly, under the Canada Excise Tax Act and the Regulations it obtains a rebate of 69.69% of all Harmonized Sales Tax paid to suppliers and vendors. The unrecoverable portion is recorded as an expense with the rebate treated as a receivable.

Capital assets

Capital assets are stated at cost or deemed cost less accumulated amortization. Capital assets are amortized over their estimated useful lives on a declining balance basis at the following rates and methods:

Artwork Computer equipment Computer software Furniture and fixtures Leasehold improvements Motor vehicles Signs Web portal development

30% 30% 20%

5% 30% 20% 30%

non-amortizable declining balance method declining balance method declining balance method declining balance method declining balance method declining balance method declining balance method

The organization regularly reviews its capital assets to eliminate obsolete items.

Capital assets acquired during the year but not placed into use are not amortized until they are placed into use.

Revenue recognition

Georgina Trades Training Inc. follows the deferral method of accounting for contributions.

Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.

Fees for services and courses provided are recognized as revenue in the Operating Fund when the services have been rendered and payments are assured.

Government grants

Government grants are recorded when there is a reasonable assurance that the organization had complied with and will continue to comply with, all the necessary conditions to obtain the grants.

Donated goods

A number of volunteers have donated significant amounts of their time to the organization. No amount has been reflected in the statements for these donated services because no objective basis is available to measure their value.

(continues)


Page 20 of 23 10





3.

4.


The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Such estimates are periodically reviewed and any adjustments necessary are reported in earnings in the period in which they become known. Actual results could differ from these estimates.

PROPERTY, PLANT AND EQUIPMENT

2018 2017 Accumulated Net book Net book

Cost amortization value value

Artwork $ 1,663 $ $ 1,663 $ 1,663 Computer equipment 60,258 31,602 28,656 40,937 Computer software 9,559 3,580 5,979 8,541 Furniture and fixtures 162,634 119,175 43,459 54,324 Leasehold improvements 637,930 268,681 369,249 388,683 Motor vehicles 60,212 24,430 35,782 9,792 Signs 9,040 6,907 2,133 2,666 Web portal development 88,253 86,438 11815 2,593

$ 1,029,549 $ 540,813 $ 488,736 $ 509,199

DEFERRED REVENUE

The organization is holding cash deposits that have been committed as follows

2018 2017

Gerry Brouwer Scholarship Fund $ 4,364 $ 3,688 Home Depot 50,000 King Power Safety 300 300 Len Westcott Bursary Fund 4,000 2,500 Spring Holiday Shop 2019 510

$ 59,174 $ 6,488

5. LONG TERM DEBT

The loan payable to South Lake Community Futures Development Corporation (SLCFDC) in the amount of $104,948 ($104,995 in 2017) was renewed on September 27, 2017 on an annual renewal basis. This loan is repayable in monthly payments of interest only at a rate of 1. 75% per annum and is guaranteed by the Town of Georgina.

The loan was originally obtained in 2008 to complete renovations to the Georgina Trades Training Inc. facility.


Page 21 of 23 11





The organization is exposed to various risks through its financial instruments and has a comprehensive risk management framework to monitor, evaluate and manage these risks. The following analysis provides information about the organization's risk exposure and concentration as of December 31,2018.

(a) Credit risk

Credit risk arises from the potential that a counter party will fail to perform its obligations. The organization is exposed to credit risk from non-payment of course fees and/or fundraising amounts. In order to reduce the risk, course fees are usually paid in advance. An allowance for doubtful accounts is established based upon factors surrounding the credit risk of specific accounts, historical trends and other information.

(b) Liquidity risk

Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its receipt of funds from its funders and other related sources, and accounts payable.

(c) Market risk

Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency rate risk, interest rate risk and other price risk. The organization is not exposed to any of these risks.

Unless otherwise noted, it is management's opinion that the organization is not exposed to significant other price risks arising from these financial instruments.


Page 22 of 23 12




7. GEORGINA'S COMMUNITY CONNECTION CENTRE (THE LINK)

During 2014, a grant of $150,000 was received from the Ontario Trillium Foundation to be used to build and equip a kitchen for a new community hub in Georgina, called Georgina's Community Connection Centre, hereinafter referred to as the "Link". The new kitchen is to host community meals, nutrition/cooking workshops and food-related training. At the end of 2014, these funds were not expended, accordingly the grant was recorded as deferred revenue in the financial statements.

During 2015, the organization carried out the improvements and purchased equipment for the Link to allow the kitchen to be fully functional. Accordingly, these costs (approximately $150,000) were included as program costs and the Trillium grant ($150,000) was recorded as revenue in the 2015 financial statements. Georgina Trades Training Centre Inc. agreed to take on the responsibility and assume the risks associated with the application to the Ontario Trillium Foundation, and also to take on the monitoring and reporting responsibilities of those funds, in order to obtain the kitchen and dishwashing equipment and renovation capital on behalf of the Town of Georgina. Accordingly, the equipment and renovations became the property of the Town of Georgina once they were acquired and installed. Georgina Trades Training Inc. has access to the kitchen equipment and kitchen facility, and the Town of Georgina in turn has access to the equipment and facilities for their own revenue generation and sharing through rental and community use, and for the use and access of other Link licensees. In recognition of the acquisition of $150,000 from the Ontario Trillium Foundation by Georgina Trades Training Inc., the assumption of the monitoring and reporting responsibilities of those funds, and the provision of those proceeds to the Town of Georgina, a credit of 20% over three years was approved ($30,000 total or $10,000 per year).

The licence agreement was approved by Council on February 24th, 2016 and the formal signing of the agreement occurred on March 8, 2016, regarding the use of the facilities by Georgina Trades Training Inc. for program offerings. Pursuant to this licence agreement, the commencement date of the contract is March 1, 2016 for the sum of $877.85 plus applicable taxes per month over a term of twelve months. As described above, The Town of Georgina provided a credit of $30,000 at the commencement date of the lease (March 1, 2016). Georgina Trades Training Inc. has already utilized the credit (as at March 31 , 2018) to offset facility usage payments; however the organization is responsible for paying the applicable taxes on a monthly basis during this time.

The licence period of five years which began commencement on March 1, 2016 and was terminated as of September 18, 2018. A new two year licence agreement between the Town of Georgina and Georgina Trades Training Inc. for the use of the Link kitchen for the 2019 and 2020 fiscal years was entered into with a rate of $30.34 + HST per day for 2019 and $30.69 + HST per day for 2020 based on usage of the kitchen for culinary training programs. Georgina Trades Training Inc. is to receive 20 free hours of shared space per year (i.e. event hall, meeting rooms) and is required to pay for space usage beyond the annual allotment.

8. ECONOMIC DEPENDENCE

Georgina Trades Training Inc. is dependent on annual contributions from various levels of government to finance its general fund operations. Should these contributions cease, the organization would be unable to continue these operations.

9. EMPLOYMENT SETTLEMENT

Subsequent to the year end, the organization settled litigation with a former employee resulting in an amount of separation payments payable applicable to the 2018 fiscal year. As a result, the amount of the settlement has been accrued as wage expense for 2018. In addition, the organization has filed an insurance claim for legal costs relating to the litigation that are in excess of the insurance deductible and for which a receivable has been set up.


Page 23 of 23 13

175

Analysis of 2019 Funding Request- The Georgina Chamber of Commerce

Request- $84,404



Service provided is mandated? Discretionary?







Comments Engage and Build our Community and Partnerships Grow our Economy

Economic Strategy and Action Plan -Strategic Action 2 (Enter into a service agreement for the provision ofT ourism Services).

The services provided by the Chamber are discretionary however, the Chamber has a current service agreement with the municipality to provide tourism services on behalf of the municipality and host a number of events and engagement opportunities designed to strengthen the local business community.

The Chamber has commenced with a system to track the number of visitor to the various events and with the assistance of the Chamber and the engagement opportunities provided we are beginning to see a much more engaged business community.

The Chamber provides its members with opportunities for free online advertising and promotions as part of their membership fee in order to attract new customers and encourage "shopping locally".

N/A

N/A

The Chamber in collaboration with the Region, Town and Community Futures hosts and supports educational seminars and workshops that are designed specifically for the needs of our local business community.

In 2019 the Chamber was successful in establishing over 15 ambassador stations across the municipality and were visiting these locations bi-weekly during the summer and will continue during the balance of the


176








yearly on a bi-monthly basis. The Chamber will be proceeding to set up tourism ambassador training to ensure that these locations have the tools to encourage visitation and spending in Georgina.

The chamber with the assistance of our local representation from the Ministry of Agriculture and Rural Affairs has recently developed a new Strategic Plan together with a vision and mission statement. The Chamber is also working with Central Counties Tourism to finalize a tourism strategy.

Business Plan/budget provided.

The Chamber is heavily reliant on Town Funding is order to deliver tourism services and is looking to additional opportunity to raise funds to support programs that benefit their members. A bookkeeper has been hired to complete month end statements all of which are reviewed by the finance committee and a yearend audited financial statement is prepared.

The Chamber is funded through their membership, events and has received financial assistance in the form of a loan from South Lake Community Futures to assist with the leasehold improvements at the Link. This loan is guaranteed by the Town.

Grant funding was obtained this past summer to hire 4 summer students. This was key to delivering the tourism ambassador program. These students attended local events, administered surveys and ensured the visitor information centre was open on Sundays during the Farmers' Market.

The Chamber strives to host events on a cost recovery basis and any funds raised support the growth of the Chamber.

For the past 3 years a service agreement endorsed by Council has been in place. The KPI's have been modified to ensure they are easily tracked and relevant to the delivery of


177






services contained within the service agreement.

N/A

The Chamber currently has over 215 members, however all business in Georgina and beyond are encouraged to join and/or take part in the activities offered by the Chamber.

Councillor Mike Waddington, and a staff member from the Economic Development Office provide representation on the Board.

As outreach events are intended to support Chamber members as a whole, KPI's no longer include this metric with the exception of Small Business Week programming. However as indicated in a recent presentation to Council the Chamber has hosted a number of events throughout the community for local businesses and residents.

As growth of the Chamber is dependent on increased membership and not directly related to Tourism and the difficulty in tracking numbers, KPI's no longer track this metric.


178

'-~~ GEORG1NA CHAMBER OF COMMERCE & Tofl.l"t:t/1( ltrfor-/lfo.t/ol( eel(tr-e

2020 BUDGET PROPOSAL Prepared for: Friday, August 30, 2019

Georgina Chamber of Commerce, 20849 Dalton Road, Sutton, ON LOE 1 RO T: (905)722-8383 TF: 1-888-Georgina [email protected] www.georginachamber.com


179

~81:, GEORG1NA CHAMBER OF COMMERCE & TQ/1/'rUM /Jrfor~tra(iM &tttf'f>

2020 BUDGET PROPOSAL

Table of Contents Executive Summary ................................................................................................................................................................ 3

Revenue ..................................................................................................................... .... ........................................... S Membership Dues Chamber Benefits Plan Chamber Affinity Programs and Non-Dues Revenue Events Grants Tourism/Business Performance Indicators- Funding Request

Expenses ....................................... ............................................... ............................................................................ ? Fixed Costs {Rent, Heat & Hydro) Addition HVAC Costs Loan Repayment Wages, Benefits and Payroll Taxes Office Costs Bookkeeping & Year End Audit Fees Advertising Donations & Bursaries

2019 Funding Request Forecast ........................................................................................................................................... 11

Strategic Plan ........ ..................... ... ................... ............................. ...... ........ ............ ..... ............................................ 12

Service Agreement & Key Performance lndicators ......... ........................................................................................ 13

Breakdown of 2019 and 2020 Tourism/Business KPI's .................................................................................................... 15 1. Hosting and promotion of all Individual Business Consultations provided by YRSBEC 2. Co-Hosting Small Business Development Seminars/Workshops in partnership with supporting

agencies/stakeholders 3. Develop annual Calendar of events hosted by Chamber 4. Develop and promote program for Small Business Week with supporting agencies. 5. Host one "Shop Local Campaign" to support the engagement of the local business community 6. Delivery of Tourism Information 7. Customer Service Delivery though the Tourism Information Centre & Tourism Information Kiosks 8. Continue to build, maintain and measure DiscoverGeorgina.ca tourism website 9. Preparation of a Three-Year Tourism Plan. 10. Complete and deliver Community Tourism Plan 11. Hosting of Discover Georgina Show 12. Increase number of Chamber Members 13. Assist with the content generation and distribution of the Discover Georgina Tourism Guide. 14. Develop and deliver Tourism Ambassador Program 15. Deliver Tourism Ambassador Program 16. Deliver Satellite Tourism Display Program. Includes Tourism pop-up kiosks, booths at events and summer kiosks 17. Develop and Deliver on Signature Tourism Event

2020 Key Performance lndicators ......................................................................................................................................... 45

Breakdown of Funding Request ...... .. ........ ....... ............ ........................................... .. ...... ... ............... ....... .. .......................... 46

Page 2 October 2019 Report DS-2019-0130 Attachment 4 Page 5 of 72

180


Executive Summary

The Georgina Chamber of Commerce is a non-profit, member-driven association, with an objective to promote, develop and foster the well-being and interests of the business community in Georgina, while striving to enhance the quality of life for the citizens of Georgina as a whole. For over 43 year, The Georgina Chamber of Commerce has been committed to the economic health and development of the business community, supporting business success and community engagement. For many of those years, the organization has also been responsible to the Town of Georgina for providing several Tourism initiatives to educate visitors, enhance economic development and raise awareness about the businesses and attractions that exist in our community.

While a partnership with the Town has existed for many years, a Service Agreement was formalized in March 2017 to acknowledge the partnership on the delivery oftourism services and the development ofthe tourism sector as being beneficial to the growth of the local economy. It also acknowledges the Town providing the Chamber an annual grant to assist in the delivery of tourism services on behalf of the Town, identified by the yearly Key Performance Indicators.

Our funding request for the year 2020 is reflective of the projects identified in our KPI's for next year. Each has been determined based on the success of our 2019 KPI's, the impact they had on the community and the return on investment and value of investment for each. All Indicators have been chosen because they foster business growth and provide opportunities for the tourism industry to prosper and flourish in our community.

Throughout these pages, our 2019 and 2020 Key Performance Indicators have been broken down, revealing how the program/initiative have been run, the targets and outcomes for the current year and a look forward to the impact each KPI will have on our community moving forward.

With the use of targeted marketing, creating awareness and enhancing online content, we will continue to showcase what the Town of Georgina has to offer. A completed 3-year Community Tourism Plan will highlight the efforts of our Tourism Committee, town and tourism stakeholders by expanding on the programs and initiatives chronicled in its pages. Our Service Agreement with the Town of Georgina's Economic Development Committee allows us clear insight and focus for the coming year.

We will continue to support education with business scholarships and the promotion of our educational partnerships. Workshops and seminars with key stakeholders will offer timely, industry-appropriate and costeffective educational opportunities so local businesses can sharpen their skills and compete locally and beyond.

Our Discover Georgina program and all the initiatives that fall under this umbrella will be enhanced and increased. We are building on the program's existing success to maximize the Town's tourism industry.

We will implement the actions set forth in our newly completed Strategic Plan and build upon commitments we would like to see happen in our 2019-2022 plan.

Page 3 October 2019 Report DS-2019-0130


181

• ' ~~ •Q• GEORG aNA CHAMBER OF COMMERCE &[;IJ.I"f'S'itr ftrfo,.,ratiPif C&rtre


We continue to look at new programs to increase benefits to our members and increase tourism in Georgina. Our affiliation with the Ontario Chamber of Commerce and Canadian Chamber of Commerce aids in providing access to several programs and opportunities that we will be launching locally in 2020.

Included in this document, you will also find our 2020 funding request with an itemized list of expenses for the business and tourism services provided. The chart is complete with a cost comparison for 2019. As detailed throughout these pages, this funding request is based on our Service Agreement with the Town of Georgina and the 2020 Key Performance Indicators we are executing on behalf of the Town. This year, we are requesting $84,404 to fund these projects. We have carefully and extensively calculated the costs incurred to run each of the initiatives listed in our 2020 KPI's.

We trust you understand and value the benefits we provide to our members and the business community and recognize the tourism services we provide to The Town of Georgina. These services, as outlined in our key performance indicators have a proven success in our community. We are proud ofthe work we are accomplishing and the tremendous impact we have made when it comes to Tourism in Georgina. This will only continue as we streamline our existing programs and launch new initiatives.

With best regards, Jennifer Anderson Executive Director


182

'- 8_.1 ~~GEORGaNA

CHAMBER OF COMMERCE & 78111"/:rllr 4/(lf'!KQ.(/QJ( (}e;,Wo6

Revenue

Membership Dues:


The Georgina Chamber of Commerce is open to all businesses operating within the township of Georgina and surrounding areas.

In 2015, the Georgina Chamber of Commerce began offering one-year memberships beginning the day an application was received. Prior to this, dues were collected on an accrual basis with our fiscal year being October 1'1 to September 301

h (memberships were prorated to this date). Currently, about 50% of our members continue to have an October renewal date with the remaining membership renewals spread out over the other eleven months.

In September 2017, the Georgina Chamber of Commerce launched a monthly payment plan to allow payment options for smaller businesses.

In September 2018, the Chamber is creating a bundled membership plan. Our base membership will stay the same, but additional packages will be available to businesses that are looking to enhance their visibility, sponsorship and marketing opportunities. The package will also streamline our internal processes and increase our non-dues revenue.

These packages will help us build our membership, attract new businesses and retain existing members by creating more customized value for their membership.

Chamber Benefits Plan Through our membership with the Ontario Chamber of Commerce, The Georgina Chamber of Commerce is able to offer its members an affordable group health insurance plan. Chamber Plan provides our interested members with insurance plansthrough a local insurance broker, where they receive flexible and competitive rates for prescription drugs, dental, optical and life insurance packages.

Each year, our organization receives a percentage of fees collected through these insurance plans, adding significantly to our annual revenue. These types of programs help our organization to become economically sustainable to deliver high value membership.

Chamber Affinity Programs and Non-Dues Revenue As a member of the Ontario Chamber of Commerce and the Canadian Chamber of Commerce, our organization has access to several affinity programs that offer savings to the Chamber and its members. Similar to the Chamber Benefits Plan, these programs offer us revenue generating incentives when our members join.

This revenue source is something we will continue to investigate in for the remainder of 2019. The programs must have value for our members, not just be a way to create revenue for our organization.


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Events Our organization holds several events throughout the year, from small, one-on-one consultations to the annual Discover Georgina Show. The focus of each is just as diverse as the size ... some promote business and economic development; some promote community and shop local initiatives. These events include, but are not limited to:

• Discover Georgina Show

• Stilettos & Sneakers Lifestyle Show for Women

• Seminars and Workshops

• Networking Events (including Breakfast, lunch and After 5 Events)

• Live (audience and televised) political debates in partnership with Rogers tv Georgina

Grants Since 2017, the Georgina Chamber of Commerce has been fortunate to receivefunding for full-time summer students through the Ontario Summer Jobs program. Students have been hired each year to facilitate our new travelling summer tourism kiosk, as well as assist with some marketing and social media. It has allowed us the staff and resources to take our tourism centre on the road garnering significant exposure for our office, local businesses and tourism hotspots.

The Chamber will be requesting students again in 2020 to continue and enhance this initiative as outlined in our

funding request.

Tourism/Business Key Performance Indicators - Funding Request As part of the Service Agreement with the Town of Georgina, the Town provides an annual grant to the Chamber of Commerce to provide assistance in the delivery of tourism services. The details of this request are listed in the Tourism/Business KPI's- Funding Request section of this Budget (beginning on page 13).



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Expenses

Fixed Costs (Rent, Heat & Hydro): In May of 2018, the Georgina Chamber of Commerce moved into its permanent home at The Link in Sutton, after being in a temporary room down the hall for 16 months. While we were happy to have a space to continue day-to-day operations, the meeting room proved to be challenging for creating new initiatives and building a foundation. Now settled in, our new space fits the look and image we would like to portray to the public.

We are proud of our new Chamber office and Tourism Information Centre and continue to look at ways to get more bodies through the door. Office hours were extended to every Sunday during the Farmers' Market season and throughout the Fall/Winter during special events. Our office also includes a meeting room, which is available for free to our members during weekdays and at a minimal charge evenings and weekends. Heat & hydro costs are included in our lease.

Additional HVAC Costs: On July 13, 2016, council approved recommendations made by the Recreation and Culture Department regarding Link Base Building and Tenant Improvement Costs. During the Council Meeting, Council approved the up-front expenditure of up to $56,925 (excluding HST) to complete Phase One Heating Ventilation Air Conditioning (HVAC) design, trunk line, controls and duct distribution for Hub Spaces A-D, and new entrance to Hub Space B, and the wall separation and sprinkler separation between A and B to be added to the internal borrowings from reserves. As part of the recommendation, Council approved recovering tenant costs of approximately $26,914 (excluding HST) ofthe additional HVAC costs as a prorated fee applied to each ofthe tenant's monthly license fee. The Chamber's portion is $65.37 (tax included) per month with payments beginning October 2017 for 120 months.

Loan Repayment: A loan was secured in early 2018 to begin construction on our new space. Loan payments began in April and an aggressive payment schedule has been made to diminish the amount as quickly as possible. It should be noted we have calculated our payment plan combined with our lease rate at The Link to equal that of our previous lease (our office in Keswick) ... an amount we know we are comfortable paying.

Wages, Benefits and Payroll Taxes: The Georgina Chamber of Commerce has an Executive Director that works full-time (40 hours/week) and an Office Administrator who is in the office part-time (32 hours/week). The Office Administrator role has evolved since its inception in 2016 to include not only Office Administration but also Event and Marketing help. It is now a four-day/week position.



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A second employee has been a valuable addition, helping to maintain proper functionality and day-to-day operations in the office. It also allows our Executive Director to get out of the office to meet and connect with local businesses.

Our organization had tremendous success in the summer of 2018 with the addition of two summer students for 16 weeks. The students were responsible for Social Media Marketing, our Summer Kiosk and the preliminary work with the Discover Georgina program. Leveraging this success, the Chamber was fortunate to acquire four summer students in 2019. Students furthered the work being done with our Discover Georgina initiatives.

This fall, as with last, we have asked one of our summer students to stay on in a part-time capacity. The Chamber has budgeted for a part-time (24 hours/week) position in the fall of 2019. The position (and hours) works around schooling. The work she has done for our organization and the fresh ideas she brings have been a proven asset.

An increase wage expenses in our draft 2020 budget allows for additional hours for part-time staff during the regular work week and around major events. The Chamber is increasing its work with Advocacy and the additional funding will support some contracted services moving forward

As always, the Chamber is working with both the public and catholic school boards to utilize co-op students to help with event planning, graphic design and office administrative duties.

Our priority is to make sure we have reliable and knowledgeable staff in our office to increase the integrity and visibility of the Georgina Chamber of Commerce. Now that our new office is open, we have been opening our doors during the evening and on weekends during peak tourism times to maximize our effectiveness and relevance in the community. This is only effective if you have knowledgeable employees manning the space.

Office Costs: Including but not limited to: supplies, telephone & internet, and expenses; these costs are fixed costs associated with the operation of the office daily.

Bookkeeping & Yearly Audit Fees: The Georgina Chamber of Commerce has a bookkeeper who visits the office on a monthly basis to complete month end statements. Statements are reviewed by our Finance Committee and Board of Directors each month.

Our fiscal year end is September 30th, and the appointed auditor provides a yearend review. Upon completion of the review and audit, he/she offers objective recommendations for improving financial reporting and/or internal controls to maximize performance and efficiency.



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Advertising:

Local Media


The Georgina Chamber of Commerce has various partnerships with local media to provide several types of advertising and promotion. All four media outlets are currently members of the Chamber of Commerce (Rogers tv Georgina, Georgina Advocate, Georgina Post, and Snapd). We are also speaking to the company who has received a CRTC license for a radio station in Georgina and look forward to a partnership with them.

As our Executive Director's background is in media and communications, it has become a priority to not only have the Chamber receive sufficient (proper) promotion of its programs, but also work with the local outlets to promote our members as well. Membership benefits, our calendar of events and sponsorship opportunities are advertised on a regular basis. In October of 2019, Rogers tv Georgina is once again airing the Business Excellence Awards and Mayor and Council's Milestone Awards for the sixth year; a valuable opportunity to promote local and recognize businesses' that are making a positive impact in our community.

Website In 2010, The Georgina Chamber of Commerce launched an interactive website. Not only are we able to showcase a member directory and upcoming events, but the site allows online access to each of our members to update their information, add links, post photos, upcoming events, job listings and member-2-member discounts.

Since the launch of a refreshed website in May 2018, we have seen an increase in traffic and views. Current SEO traffic is listed below, but this is just the beginning.

In addition to our business listings, the site also showcases a Calendar of Events plus several event pages for the Chamber's Discover Georgina Show, Stilettos & Sneakers Lifestyle Show, the Business Excellence Awards and the Mayor & Councils Milestone Awards. It also has a strong Tourism presence which will significantly increase in 2019 (See Tourism/Business Endeavours Section).

Social Media As part of our Strategic Plan, one of the Chamber's priorities is to increase awareness of our function and services and the Chamber's role in our community by taking advantage ofthe latest technology and resources. Our online presence and awareness have increased tremendously since our summer students/part-time students have taken over each of our platforms. In addition to daily posts, our office takes advantage of sharing pertinent community information and #RememberAMember posts about our members. Live video has proven to be successful to spread the word about our programs and upcoming events.

Chamber Newsletters Newsletters are being sent to members on a weekly basis to showcase what's happening in our organization. New member links, upcoming events and important information are also circulated electronically.

Page 9 October 2019 Report DS-2019-0130 Attachment 4

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A quarterly email newsletter has also been launched to distribute tourism information to residents and tourists. Through our summer survey draws, a database has been compiled by our summer students and will continue to grow with sign up options being available on our new tourism website and social media. Advertising in this Tourism circulation will be offered to all businesses beginning in 2019, with discounts be offered to Chamber members.

Toll-free Number The Georgina Chamber of Commerce maintains an easy to remember, 1-888-GEORGINA, toll free number. This telephone number is published and printed for easy access to those outside our local calling area to contact us for the tourist information they need. Use and awareness of this number will increase as we ramp up our Discover Georgina Campaign.

Donations and Bursaries Georgina Chamber of Commerce- High School Business Scholarship In 2008, our organization implemented the Georgina Chamber of Commerce Business Award. It was awarded to a Keswick High School graduate entering a post-secondary business program with a strong sense of responsibility, work habits and optimism. The award was expanded to include Our Lady of the Lake High School in 2014 and Sutton District High School in 2018.



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2020 Funding Request Forecast

~ 2019 2020 Fixed Costs (Rent, Heat & Hydro) $15,429 $15,500 Additional HVAC fees $784 $800 Loan Payment $8,402 $8500 Storage Unit $1,524 $600 Wages, Benefits and Payroll Taxes $100,392 $120,069

Discover Georgina Program (incl summer students wages) $41,374 $33,000 Office Costs $7914 $5800

Bookkeeping & Yearly Audit Fees $10,466 $7000 Advertising and Promotions $2,746 $3000

Website & Software $4,556 $4600 Donations & Bursaries $1,050 $1000 Membership Dues (OCC,CCC, CEO, CECC) $2,678 $2800

Professional Development $2650 $3000 Total Expenses $200,287 $205,669

Total Busmess Endeavours/Funding Request $84,940.00 $84,404.00

Total Funds Requested $84,940.00 $84,404.00 (Total Expenses + Business Endeavours)



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Strategic Plan 2019-2022

The Georgina Chamber of Commerce Strategic Plan for 2019-2022 was created this spring with the Board of Directors and an Economic Development Advisor from the Ministry of Agriculture, Food and Rural Affairs. Through several meetings, the Chamber was able to establish a new Mission and Vision Statements, focusing on the needs of business and improvement within Georgina as well as our Strategic Priorities for the upcoming years.

2019-2022

VISION STATEMENT

Supporting business success and community engagement

MISSION STATEMENT To be a diverse and professional organization that fosters business relations by advocating for our members and facilitating a strong business environment within our community.

STRATEGIC PRIORITIES 1. Build Community Awareness ofthe Chamber and its services 2. Tourism 3. Sustainable Funding 4. Advocacy 5. Membership Engagement and Retention



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Service Agreement and Key Performance Indicators

Service Agreement In March 2017, a Service Agreement was created between the Town of Georgina and the Georgina Chamber of

Commerce for the period of January 1, 2017 to December 21, 2021. The Agreement was created in part to

acknowledge the partnership on the delivery oftourism services and the development ofthe tourism sector as

being beneficial to the growth of the local economy. It also acknowledges the Town providing the Chamber an

annual grant to assist in the delivery of tourism services on behalf of the Town, identified by the yearly Key

Performance Indicators.

Breakdown of 2019 and 2020 KPI's In this next section, we have broken down each of the 2019 KPI's and identified the target, outcome and status

of each one and whether the KPI will continue into 2020. The Chamber's Executive Director and Karyn Stone

from the Town of Georgina met on August 151h, 2019 to discuss the current status of each of the 2019 KPI's and

to modify the list to create the 2020 KPI's. The meeting was held to discuss the overall efforts of the Chamber as

our semi-annual update to Town Council is scheduled on September 11th, 2019

Notes to consider when reading the chart below and the next section of our budget:

#

1

2

3

4

5

• The chart below lists all 2019 and 2020 KPI's.

• 2019 KPI's are shaded

• Each of the KPI's listed in the chart below is broken down in the coming pages to identify the results of

each 2019 and how it will proceed in 2020

• Some of the KPI's are discontinued, some have been split into more than one KPI for 2020 and one new

KPI has been added.

KPI's relating to Economic Development TARGET 2019 KPI 2020 KPI

(status) Hosting and Promotion of all individual Business Provide tracking to indicate Yes No Consultations provided by York Small Business number of participants attending (Achieved & Enterprise Centre consultations Ongoing) Co-Hosting of Small Business Development Minimum 4 events/year, provide Yes Yes Seminars/Workshops in partnership with supporting tracking on attendance numbers. (Ongoing. Will agencies/stakeholders achieve by end of

year.) Develop annual calendar of events hosted by the Minimum of 200 participants Yes No. Chamber. This includes Small Business Week activities registered for the various events (Overachieved with Altered to and organizing Business Excellence Awards & Mayor & combined fall programs still reflect Small Councils Milestone Awards. to run) Business Week

only. (Item #4)

Develop and promote program for Small Business Week Track awards process, No, Yes with supporting agencies. This includes organizing and participation and attendance for Altered from KPI #3 co-hosting "Business Excellence Awards & Mayor & various events. Council's Milestone Awards." Host one "Shop Local Campaign" to support the Track# of recipients and Yes Yes engagement of the local business community usage (December 2019)


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# KPI's relating to Tourism TARGET

6 Delivery of Tourism Information Track number of visitors to Chamber office, visits to Chamber website. Track visitor's origins via online and in person.

7 Customer Service Delivery through the Tourism Track# of visitors to Chamber Information Centre and summer Tourism Information office, visits to Chamber website. Kiosks. Track visitor's origins via online &

in person.

8 Continue to build, maintain and measure Track metrics for all pages. DiscoverGeorgina.ca tourism website. Baseline- 2019 event.

9 Preparation of a 3-Year Tourism Plan Include implementation Plan with KPI's

10 Complete and deliver Community Tourism Plan with Include implementation plan and action items in conjunction with the Town of Georgina KPI's and key stakeholders.

11 Host Discover Georgina Show 5% increase in revenue,# of vendors and attendees.

12 Increase number of Chamber Members Increase memberships by 10%. Baseline: 2018

13 Assist with content generation and distribution of the Distribute locally and across the Discover Georgina Guide province. Track locations and

numbers.

14 Develop and deliver Tourism Ambassador Program Program to include distribution of tourism brochures to satellite locations in Georgina and external tourism offices.

15 Deliver Tourism Ambassador Program Includes distribution of tourism brochures to satellite locations in Georgina and front-line tourism ambassador training.

16 Deliver Satellite Tourism Display Program. Includes Track events through surveys and Tourism pop-up kiosks & booths at Georgina events and provide infographic results. festivals and summer kiosks in high tourism traffic areas. Track visitors to summer kiosks.

17 Develop and deliver one signature Tourism event (Selfie Including implementation Plan, Trail) track online exposure

Page 14 October 2019

2019 KPI 2020 KPI (status)

Yes This KPI has (Achieved and been broken Ongoing) down to reflect

two separate KPI's (#7 &8)

No Isolated from KPI#6

No Altered from KPI #6

Yes No (Ongoing) Altered to

reflect current status (#10)

No Altered from KP #9

Yes Yes Baseline: 2018 Baseline: 2019 event event (Overachieved)

Yes No (On target to Achieve) Yes Yes (Achieved and Ongoing)

Yes KPI has been (Ongoing) broken into two

separate KPI' s for 2020 (#14 and #15)

No Isolated from KPI #13

No Isolated from KPI #13

No Yes


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Breakdown of Tourism/Business KPI's

KPI #1 - Hosting and promotion of all Individual Business Consultations provided by York Small Business Enterprise Centre (YSBEC) The Georgina Chamber of Commerce is working in partnership with the York Small Business Enterprise Centre to

bring monthly consultations to the Chamber office in 2019. The sessions that took place in the first and second

quarter alternated between free group business consultations and one-on-one business consultations. This

rotation will continue in the fall with four more sessions scheduled for September-December.

Targets:

• Provide tracking to indicate number of participants participating in consultations.

2019 Outcomes:

• 5 consultations have taken place so far. 3 full-day group consultations and 2 half-day, one-on-one sessions.

• Four more are scheduled for the fall. 2 of each type of consultation

• 7 new participants have gone through the group sessions and 5 through the one-on-one.

• YSBEC is also seeing Georgina residents in its office.

• Approximately 10% of YSBEC's year-to-date consultations are with Georgina residents. They hope to see this number grow with canvassing for the Digital Main Street program.

Status:

• Achieved

• Ongoing for 2019 Q3 and Q4

2020 Budget: KPI has been eliminated from the 2020 budget

While this partnership has been successful and achieved, it does not require a separated KPI moving forward.

The Georgina Chamber of Commerce will continue providing space for the consultations to be held monthly in

our office and will continue working with the York Small Business Enterprise Centre to bring valuable business

information and workshops to Georgina businesses. Moving into 2020, the partnership will fall under KPI #2

(Co-hosting of small business development seminars/workshops in partnership with supporting

agencies/stakeholders.


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KPI #2 - Co-Hosting Small Business Development Seminars/Workshops in partnership with supporting agencies/stakeholders

Over the years, the Georgina Chamber of Commerce has worked in partnership with South Lake Futures, York Small Business Enterprise Centre, The Town of Georgina and the East Gwillimbury Chamber of Commerce to offer businesses in our community to take part in educational and informative workshops and events. 2019 was no different as these supporting agencies/stakeholders came together to inform and offer support to local businesses.

Targets:

• Minimum 4 Events/Year, provide tracking on attendance numbers.

2019 Outcomes:

• Event Workshops held in January with the Town of Georgina. • Safety Workshop with York Regional Police.

• Six workshops are confirmed for the Fall in conjunction with the Town of Georgina, South Lake Futures, York Small Business Enterprise Centre and York Regional Police.

• Discussions are taking place with St. John Ambulance to provide safety workshops for businesses in the fall/winter.

• Several workshops (large and small) have also taken place and are scheduled that have been solely run by the Georgina Chamber of Commerce.



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Status:

• Ongoing


• Based on booked events for Q4, KPI will be achieved.

2020 Budget: KPI and Target will remain the same for 2020

• The Georgina Chamber of Commerce will continue to work in partnership with the York Small Business

Enterprise Centre to bring monthly consultations to the Chamber office in 2020. Sessions will alternate

between free group business consultations and one-on-one business consultations with the options to

provide further assistance should YSBEC expand their offerings

• A partnership with the Chamber and York Regional Police has allowed our organization to offer

businesses a series of safety workshops.

• With the completion of the Tourism Plan, the Chamber will be working with Central Counties Tourism to

create workshops and seminars for businesses in the Tourism industry

• In 2020, the Chamber plans to leverage the relationship with its members to offer workshops in their

field that further advance the efforts of fellow members. Accountants offering lunch and learns about

tax tips, etc.; a win for the speaker (to make connections in the community) and for those in attendance.

• Partnerships will continue with the Town of Georgina and South Lake Futures to provide workshops

throughout the year

Impact:

• Impact: The workshops we are providing will have a direct impact on the business community and will provide resources and information that will better their overall business

• Instruction: Workshops will offer timely, industry-appropriate and cost-effective educational opportunities so members can sharpen their skills and compete locally and beyond.

• Insights: Attendees gain valuable knowledge, best practices and learn from other business members and industry experts.

• Collaboration: Offering stakeholders with like-minded values and priorities the opportunity to come together and provide services to local businesses.

Budget Request:

• Amount was calculated based on costs of goods, expenditures and salaries involved to carry out the

initiative. Amount has been combined with all Economic Development KPI's (the first three 2020 KPI's)



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KPI #3 - Develop annual Calendar of events hosted by Chamber. This includes Small Business Week Activities and organizing Business Excellence Awards & Mayor/Council Milestone Awards

During Ql-Q3, the Georgina Chamber of Commerce designed a calendar of events that offered the business community a chance to connect, learn and grow. While the summer tends to be a slower time for us to host events, we were able to organize a few workshops and networking events. We also began promoting our Fall calendar of events.

This year, the Georgina Chamber of Commerce has worked with its partner agencies to develop a calendar of events specifically for Small Business Week in October. Events are planned within the Chamber, and in conjunction with other partners to create a robust schedule for the week. In addition to the regular workshops and events, the Georgina Business Excellence Awards and Mayor & Council's Milestone Awards is typically held on this week.

Targets:

• Minimum of 200 Participants registered for the various events combined .

2019 Outcomes:

• Several events have already been held so far this year (Ql-03) resulting in 381 attendees

EVENTS ATTENDEES Vision Board Workshop 6 Lunch & Learn at Zehrs 7 MIC Training 3 Social Media Training 1 Chamber Movie Night 7 York-Simcoe Federal By-Election ALL Candidates Debate (live coverage) 105 Women in Business Luncheon MIC Training Annual General Meeting Social Media Training Workshop- How to Quiet Your Inner Critic Chamber 101


125 1 18 1 7 6


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GCYPG Networking Night 24 Chamber 101 3 Chamberversary After 5 26 Tourism Kiosk Grand Opening 50

Chamber 101 1 MIC Training 1

Chamber 101 4 Picnic Networking Lunch 35 Total Attendees 431

• A fall Calendar has been created advertising the events still to come in the remainder of Q3 and Q4, that includes the following:

-4 Breaknet Events -4 Chamber 101 Workshops -4 MIC Training Workshops -4 Social Media One-on-one Consultations -3 Business After 5 Events -4 YSBEC Consultations

• A calendar has been created for Small Business Week, which includes several of the events listed above as well as the following workshops:

-Social Media Workshop -YSBEC Workshop: Value Proposition -Town of Georgina Permits and Bylaws Workshop -Workshop: How to Market Your Business in Georgina -South Lake Futures Workshop: Business Tax Tips -Workshops being offered by Brock Board of Trade and the East Gwillimbury Chamber of

Status:

2020 Budget:

Commerce

• Achieved already with a majority of events still to come

• Attendance rate is 115.5% higher than KPI target with 20+ events still to take place in

2019

KPI has been altered to reflect Small Business Week only.

While this KPI has been very successful this year, part of the Indicator is not relevant to our 2020 ask. The

mandate ofthe Chamber is to provide events for our members ... this will continue on a monthly basis regardless

of our Service Agreement and does not need to be tracked by the Town. Small Business Week, however, has

been identified as an area of importance to the Town's Economic Development Department and the Chamber

will continue to take the lead on initiatives during this week, with a focus on the Business Excellence Awards and

Mayor & Councils Milestone Awards.



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KPI #4 - New 2020 KPI Wording: Develop and promote program for Small Business Week with supporting agencies. This includes organizing and co-hosting "Business Excellence Awards and Mayor & Council's Milestone Awards"

The Business Excellence Awards is an annual event well received in Georgina. It was designed to showcase local businesses. While providing generous promotion within Georgina, it allows the winners of each category to move on and be recognized at a regional level at the Colossal Chamber Networking event.

In 2016, the Georgina Business Excellence Awards was amalgamated with the Mayor and Council's Milestone Awards to highlight businesses in the community with long-standing service in our community. The event has been a fabulous success and has grown each year. Having Rogers tv Georgina cover the event increases awareness and maximizes exposure ... well deserved recognition for all the winners, sponsors and nominees.

On October 24th, 2019, awards will be handed out to businesses in 8 different categories and 9 Milestone awards will be presented to 9 businesses celebrating over 50 years of continued service in Georgina. We will build on the momentum and success of this year for the 2020 event.

Targets:

• Track awards process, participation and attendance for various events

Impact:

• Collaboration: An opportunity for the Town and the Chamber to work together to showcase business excellence in our community

• Awareness: Putting a spotlight on local businesses (at the event and with the live Rogers tv coverage) to raise awareness about local businesses (encouraging Shop Local opportunities)

Budget Request:

• Amount was calculated based on costs of goods expenditures and salaries involved to carry out the

initiative. Amount has been combined with all Economic Development KPI's. (First three 2020 KPI's)


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KPI #5 - Host one "Shop Local Campaign" to support the engagement of the local business community

Since 2017, the Chamber has organized a Shop Local campaign with the help of Chamber Charlie, our Elf on the Shelf. For 24 days, Chamber Charlie travels to stores across Georgina offering deals and holiday promotions. After a successful first two years, Chamber Charlie will be making his return in December 2019 with even bigger promotions and community involvements.

Targets: • Track recipients and usage

2019 Outcomes:

• Locations will be booked in October 2019

Status:

• Will be completed in December 2019

2020 Budget KPI and target will remain the same.

Impact: • Interaction: Promoting business and consumer interaction • Promotion of Local Businesses: Advertising on behalf of local business

• Economic Development: Encouraging Shop Local

Budget Request:

• Amount was calculated based on costs of goods expenditures and salaries involved to carry out the initiative. Amount has been combined with all Economic Development KPI's. (First three KPI's)



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KPI#6- Delivery of Tourism Information

Since May 2018, the Chamber office has opened its doors to residents and tourists to stop by and pick up the following:

• Tourism guides and pamphlets from across the province. Three of our shelves are stocked by CTM, who visit once a month to keep this content current and up to date

• Member business cards, pamphlets and brochures

• Local tourism brochures and pamphlets

• Our publications, including the Discover Georgina Guide and Chamber Buyer's Guide

• Member Affinity programs and our Member Benefits Guide

• New member packages

• Local Media publications

• Maps • General Information on our municipality

Our Tourism Centre welcomes and helps walk-in visitors (local and visiting patrons) on a daily basis. We also continue to receive email and telephone inquiries.

For a year now, the Chamber has also sold Swag, which has been received very positively. Shelves are currently stocked with tees and sweatshirts as well as prints and postcards. More items continue to be added.

The Tourism Information Centre and Gift Shop is open Monday-Friday from 8am-4pm and during special events throughout the year. During the 2019 Georgina Farmers' Market, we have opened our doors on Sundays to coincide with this event. We have also extended hours when other significant events (Like election advance polls and the One-Stop Holiday Shop) are happening in the building.

Targets:

• Track# of visitors to Chamber office, visits to Chamber website. Track visitor's origins via online & in

person.



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2019 Outcomes:

Tourism Centre Visitors

• An average of 6 people come into the office each day. The Chamber finds during the week it becomes more of a wayfinding information centre for residents looking for events and other tenants.

• 585 Visitors (Residents and Tourists) have walked through the doors during the 14 Farmers' Markets held so far in 2019.

May

43

Visitors to the Chamber office on Sundays during the Georgina Farmers' Market -2019

June

242 July

167 August (to date)

133 Total 585

• In June 2019, The Chamber opened the newly renovated Georgina Tourism Information Kiosk at Hwy 48 and Bellacre Road after a 13-year hiatus. The Kiosk was opened 21 days this summer (Fridays 12-8pm and Saturdays 9am-3pm) of which two days featured an event (Grand Opening and Networking Lunch. The kiosk had a total of 220 visitors during open hours.

GeorginaChamber.com Website

• The GeorginaChamber.com website has had just over 81-thousand visits so far this year. Through our website software and google analytics, we can breakdown visits by date, page and module to have a comprehensive list of who and what visitors are looking for.

Views by Module (SEO modules only) from January 1st to August 26, 2 019

Directory Events Coupons Jobs lnfoReq News Weather Member

Marketplace Other Signup

33738 18256 1233 1670 2497 403 129 524 94 22507

Status:

~ " • Achieved

• Ongoing

2020 Budget: This KPI has been broken down into two separate KPI's to isolate the initiatives and create targets for each.

(KPI #7 and #8 in this section)

Total

81051



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KPI #7 - 2020 KPI Wording: Customer Service Delivery through the Tourism Information Centre & Summer Tourism Information Kiosks

Since May 2018, our Tourism Information Centre at The Link has been a one-stop shop for tourists and residents

looking for information about our community. Our displays are the perfect place to pick up brochures, maps

and resources for our community and across the province.

In June 2019, our Tourism Information Centre expanded to the opening of our summer kiosk on Hwy #48. The

pilot project expanded our reach in this community.

In 2020, we look to expand even further with another kiosk opening at De La Salle Beach. Visitor numbers will

be tracked at all three locations, which will include walk-in, phone, email and website enquiries.

2020 KPI Target: • Track Number of visitors to Chamber office, Summer Tourism Kiosks and Chamber website. Track

visitor's origins via online and in person

Impact:

• Trusted Source of Information: Providing timely and relevant information to tourists about local businesses and attractions.

• Interaction: Offering the community (tourists & residents) an opportunity to speak to knowledgeable and professional staff to help them answer questions, offer suggestions and guide them around Georgina.

Budget Request:

• Amount calculated based on a portion of our lease rates and staffing requirements.



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KPI #8 - 2020 KPI Wording: Continue to build, maintain and measure DiscoverGeorgina.ca tourism website

Visitors have the pleasure of beginning their travel plans with the DiscoverGeorgina.ca website. It's a valuable

resource for business and tourism information featuring tourism directories, event calendar, community

information and much more.

In 2020, the Chamber will continue to create pages that provide a comprehensive toolkit for local information.

Currently, a landing page leads visitors to several lists, including where to eat, shop, play and stay. The list will

expand as we open up pages for tournaments, special events and visiting teams. We are also creating packages

and bundled deals for folks to take advantage of. Our online store will also expand and evolve.

2020 Target: • Track metrics for all pages

Impact:

• Information: providing a trusted and powerful tool for tourists and residents to navigate our municipality

• Providing everything from where to stay, play and shop to where the walk-in clinics are, what is happening this weekend and how to get around.

• One-Stop Resource: No other website offers comprehensive lists for our community. • Resources that are kept up-to-date and current.

Budget Request:

• Amount was calculated based on fixed costs for software and hours it takes to build and maintain

website.


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GEORG aNA CHAMBER OF COMMERCE & TPtW:rM /rrfol'~~riJ.CtPtr Cti(Ct¥-


KPI #9- Preparation of a Three-Year Tourism Plan

In March 2015, a 3-year Community Tourism Plan was released. The Plan was created by the Town of Georgina, Town of East Gwillimbury and local Chambers of Commerce by a Tourism Task Force made up of a cross section of tourism businesses from both municipalities. The Task Force was mandated to investigate and seek out new possibilities to promote the Towns of Georgina and East Gwillimbury. With the plan having wrapped up in 2018, a task force was established to create a new plan for the next three years. This time, the plan will focus on Georgina only with implementation plans and KPI's.

Targets:

• Include Implementation plan with KPI's

2019 Outcomes:

• Central Counties Tourism took the lead on running the planning sessions involving Georgina Chamber staff, Committee and Board Members, staff and council members from the Town of Georgina and community stakeholders.

• 3 planning session have already taken place in 2019.

• The Chamber, Town and CCT have been working together to compile the data and results from the planning sessions to create a finished Community Plan.

• Once complete, the report will be taken to Town Council for endorsement.

• The Georgina Chamber of Commerce and its tourism committee will continue to move forward with the exploration and promotion of Tourism in Georgina using the new tourism goals identified in the new Community Tourism Plan.

Status:

2020 Budget:

• Ongoing

• 2019-2022 Tourism Community Plan will be completed in Q4 and taken to council for

endorsement.

This KPI has been altered slightly to reflect its current status.



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·~~ •¥• GEORG aNA CHAMBER OF COMMERCE & Tiartj>K ~fol'llrll.fiM {kt,.r,


KPI #10- 2020 KPI Wording: Complete and deliver Community

Tourism Plan with action items in conjunction with the Town of

Georgina and key stakeholders

Expected to be completed in Q4 of 2019, the Georgina Tourism Plan will be an asset for defining our direction as

it pertains to Tourism over the next three years. With Implementation plan and KPI's, our focus and efforts will

be on target and aligned with this collaborative piece.

2020 KPI Target: • Include Implementation plan and KPI's

Impact:

• Impact: With a plan that is endorsed by the Town and Chamber, we can create an impact on our community in line with the goals and vision of several Tourism stakeholders.

• Economic Development: Helping year-round Tourism businesses to thrive in our community

Budget Request:

• Amount was calculated based on the minimal amount of hourly wages required to complete the project.



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KPI #11- Hosting of Discover Georgina Show

In May 2018, the Georgina Home and Lifestyle Show was transformed with a new look, new feel and new name. Now called the Discover Georgina show, the event is an opportunity for folks who live, work and play here to discover all the things our municipality has to offer. This show is an impressive venue designed to promote local businesses and services available in Georgina. It is important to continue sending a consistent message to Georgina residents that they can shop locally for all of their home and lifestyle needs. Since the change, vendor participation, attendance and revenue continue to grow.

Targets:

• 5% increase in revenue,# of vendors and attendees. Baseline - 2018 event.

2019 Outcomes:

• Revenue for the 2019 show increased 54%, compared to the 2018 show

• 63 businesses and organizations took part in the 2019 show, over 56 vendors in 2018- an increase of 12.5%. Keep in mind, the York Makers vendor area (with 20 Craft vendors each year) was only counted as one vendor/year.

• 4100 visitors were at the show in 2019, compared to just over 3500 in 2018 (an increase of 17%)

Status:

• Achieved

• Ongoing



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DISCOVER GEORGINA ~). sHow 2 o 19 ~t.'1lisrov~

Mqlttli~J~~Illth • l:JJ!t~ lteP11ace · ,('~ -=

WHO

ATTENDED

THIS EVENT? Number of ourveyo collected : e2

~ 70%K.HWick

.... l1%SUtton

e% OUt of Town

HOW DID THEY HEAR ABOUT THE EVENT?

Advertising 38%

Up65%

-~· Newspaper/ Magazine

31%

Signs/ Ads Television Social Word of Mouth 30%

'1% 2'16 Media/Online le% X Did not respond '1%

RIASON FOR ATTINDiNG

~ w ? Upll" t,. .i~ •

lnterest/.Ci.lrio~lty See Local Vehdors York Makers Did not Respond/ 63% 17% Area 'unknown/Other

5% 23%

WHAT WOULD YOU LIKE TO SEE ADDED

Attendance in comparison to last years show:

17% increase! ~--~


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·~· GEORG aNA CHAMBER OF COMMERCE & Tou.rt'J-1/( tr{unratJutr rkrtre

2020 Budget:


This KPI and Target has been included in the 2020 KPIIist. New Baseline: 2019

Over the last couple of years, the Georgina Chamber of Commerce has worked very hard on the transition of a

home show to an event that features all Georgina has to offer. The Show is titled the "Discover Georgina Show:

Everything you Need to Live, Work & Play in Georgina" ... a fitting name for an event that encompasses all things

Georgina! Building on 2019's success, we will continue to develop the event and maximize the resources that

are available for tourists and residents when they walk through the door.

Impact:

• Interaction: Creating an event that allows business to business and business to consumer interaction ... all under one roof.

• Increase Awareness: 80% of our vendors operated from Georgina. The show continues to give attendee the option to shop and hire local.

• Information: providing a powerful tool for tourists and residents to navigate our municipality

Budget Request:

• Amount calculated based on rental costs, advertising and wages calculated to run an event of this

magnitude.



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KPI #12 - Increase number of Chamber Members

With a strong foundation now in place and increased visibility about the work we do, our membership continues to grow.

Targets:

• Increase membership by 10%. Baseline: 2018.

2019 Outcomes:

• Current membership numbers, including new and dropped members is documented for our Board on a monthly basis.

• The Chamber had a huge decline in membership in March as our database was cleaned up, resulting in removing old members and dropping those that had not paid their membership (past 90 day cut-off)

2019 Membership NumberS '

JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY Al:JGl:JST €WR RENT

~Total Members ~10% increase



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CHAMBER OF COMMERCE & TuuJ<ifM U{oJ<Aratfol( fktt,.e


• To increase membership and retention, the Chamber implemented an aggressive on boarding campaign in 2019 to develop more meaningful and personal relationships with its members. This includes the addition of an Ambassador program ... a group of members who connect with new members on a regular basis and help them maximize their membership with the Chamber.

New and Dropped Members

~New Members ~Dropped Members

• Of the 28 Dropped members in 2019, 12 were due to death, business closing or moving out of the

area.

Status:

• Membership has increased 5.47% since the beginning of the year

• We have increased our membership in August by 10 members.

• We expect to be over the 10% increase by the end of the year.

2020 Budget: This KPI and Target has been taken out of the 2020 KPIIist. While tracking our membership numbers is

important, we should be accountable to our Board of Directors and our members to make sure our

membership and retention rates increase on a yearly basis.



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CHAMBER OF COMMERCE & Tow•t~lff l,fot<lffo.tiM fktrr-


KPI #13 -Assist with Content Generation and Distribution of the Discover Georgina Guide

The Discover Georgina Guide has proven to be an invaluable handout and promotional tool for tourists visiting our municipality. A joint project between the Georgina Advocate, the Georgina Chamber of Commerce and the Town of Georgina, the guide is published annually in the spring ... this year, earlier than ever before (in April). This year, thirty thousand copies ofthe Guide were published. Approximately Seventeen-thousand copies were distributed through the Georgina Advocate and the rest were delivered to our office to be distributed locally and across the province.

Targets:

• Distribute locally and across the province. Track locations and numbers.

2019 Outcomes:

• Days after delivery, the 2019 Discover Georgina Guide was distributed via courier and Canada Post. • Distribution is tracked throughout the year • Many of the locations have called and asked for a second batch of guides.

• We are on target (and ahead of 2018) to have all 2019 Guides distributed before the 2020 guide arrives at our office.

• The Chamber is tracking errors, concerns and complaints about the 2019 Guide in preparation for the 2020 Guide discussions and hopes to have the opportunity for more input moving forward.

rd!::lt:: vv VI_;LUUt::l £U I ::J

Discover Georgina Distribution List - 2019

(13,000 COpies) Provincial Books remaining Chambers &

Distributed at (1660) Tourism Centres events and Info (2170) Centres (350) 17%

2%

Delivered to Ambassador

locations (1150) 9%

delivered to local real estate agents

(950) 7%

Delivered to local businesses (6720)

52%


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·~~ GEORGt'NA CH~MBER OF COMMERCE & 7 QtU'l~M ftrpl'~~tllf!PJ( (/tl(~

Status:

2020 Budget:


• Achieved and Ongoing for 2019

• Initial meetings to plan for the 2020 guide are scheduled for September

2019

KPI and Target will remain the same Helping with content creation and acting as the distributor of the Discover Georgina Guide is one of the initiatives listed in the Service Agreement from the Town's Economic Development Committee. In 2020, the Chamber would like to increase their involvement in the planning and creative stages of the publication. Being the main distributors of the Guide has afforded us the luxury of hearing first-hand feedback about the most recent edition. That, combined with the hours of research we do to create a Tourism website, marketing materials and Tourism databases would allow us the opportunity to put our knowledge and feedback to good use.

Impact:

• Insight: working on Tourism in this community and building databases and promotional materials about the businesses and attractions that exist, the Chamber should be looked at as a valuable resource to assist with the content of this publication.

• Information: With a thorough website already created, as well as maps and general info on Georgina,· the opportunity to share these creations in one publication would be a logical next step.

• Distribution: The Chamber has created a thorough database of locations where the Guide is dropped/sent. This distribution allows high visibility of our Guide right across the province.

Budget Request:

• Amount calculated based on costs associated with distribution, storage and wages to undertake this

initiative.



212


KPI #14- Develop and Deliver Tourism Ambassador Program

In 2018, the Chamber launched a strong "Discover Georgina" campaign. This program, still in its infancy is maximizing the goals and initiatives of both the Economic Development Service Agreement and the 3-Year Community Tourism Plan to enhance awareness of our amazing community.

In 2019, we continued to expand on the program, enhancing existing initiatives and adding new ones.

Information about each is listed below.

Targets:

• Program to include distribution of tourism brochures to satellite locations in Georgina and external

tourism offices.

2019 Outcomes:

Tourism Website

2019 Discover Georgina

Tourism Program

iscoverGeorgina.ca

In May 2018, the Chamber launched a new and refreshed website to better meet the need of its members and the community. While the website did have several pages dedicated to Tourism, it wasn't until the fall of 2018 that this section was really defined. DiscoverGeorgina.ca now takes you to a tourism landing page, with a wealth of information about the community. In the fall of 2019, the Chamber will be expanding the tourism pages' visibility with video, drone shots and tourism packages and deals. Page 35 October 2019 Report DS-2019-0130


213

• • • •

•

~·-~ GEORGfNA 2020 BUDGET PROPOSAL CHAMBER OF COMMERCE & '(;«<"rtM 4fonratiM tktf'&

Tourism Ambassador Displays • The Chamber has identified several tourism businesses across the municipality that would be ideal

"Ambassadors" of Georgina and a great location to house a display.

• Each Tourism Ambassador has been given a floor or countertop display, signage and promotional materials.

• Throughout the summer, Ambassador displays have been filled and tracked on a weekly basis. In shoulder season, the displays will be stocked once a month.

2019 Tourism Ambassador Locations Quinn's Marine • Papa Luigi's • The Gem • Georgina Pioneer Country Style/Macs • Moolicious • Krate's Marine Village

The Trading Post • Ride the Wind • Elpida Cafe & Roastery • Georgina Ice Palace

Antiques on Hwy Rentals • McDonalds • Sutton Arena 48 • The Briars • Sibbald Point Provincial • Georgina Public Black River Coffee • Ramada Jacksons Pt. Park Store Libraries (all three

branches)

Summer Event Booths • Our summer students were in charge of the event displays, travelling to several events this summer

• Students were responsible for attending events and speaking to the public (residents and tourists) about Georgina tourism opportunities.

• In 2019, the Chamber has scheduled 12 local events across Georgina (between May 241h & September 28th.

• Surveys were done at each of the events with infographics created and shared with the event organizers.



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GEORG aNA 2020 BUDGET PROPOSAL CHAMBER OF COMMERCE & TQ,w'S'K /,fo,./l(a(iM Cu:tl'(,.

2019 Summer Event Display Locations

• Discover Georgina Show • CountryFest • The Ones Vehicle Event

• Music in the Streets • Pefferlaw Picnic Upcoming

• Canada Day at the ROC • Sutton Fair • UKBIA Harvest Festival

• Festival on High • Field to Table • Stilettos & Sneakers

Tourism Information Kiosk While The Link is a wonderful collaborative space for the Chamber to continue its day-to-day business operations, it is not an ideal location for showcasing tourism in our community to those entering the municipality. This is particularly important as we increase our Tourism presence and acquire new Tourism initiatives from the Town of Georgina. It's one of the reasons why our Summer Event Booth initiative was created and why we continue to look for high tourist traffic areas.

• In May 2018, the Georgina Chamber of Commerce acquired the old tourism kiosk located on Bellacre Road at Hwy 48. The small kiosk is owned by the Town and is an ideal location to connect with travelers heading north during cottage season.

• With no septic or running water, the options were limited, but the Chamber gutted, repaired and decorated the space, turning it into an information kiosk and rest area, ready to see guests from all over Ontario and beyond.

• The first year of the pilot project proved to be successful.



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~8~~ • I • GEORG aNA

CHAMBER OF COMMERCE & To«<"tSM ltrfor!lfllfiM tkrtrt-

STRENGTHS

• Great Location • Providing local business info to

Tourists • Quality of visitors is excellent • Advertising local events

OPPORTUNITIES • Great location for 2020 Selfie

Trail • Improve rest and picnic area to

meet need of travelers • Agri business vendors outside

Spectator Magazine


SWOT

WEAKNESSES

• No septic/running water

• Double employees at all times for safety

• Little signage leading up to kiosk

THREATS

• Town may sell property in future years

• MTO restrictions

• Soft launch for magazine occurred in fall of 2018. Magazine was handed out to over 2000 hockey and skating families, arming them with places to eat, shop, play and stay while they are visiting.

• The magazine will be produced in the fall of 2019 and will feature directories, advertisements, maps and helpful hints about our community. Plans are underway to create two editions each year; one for spring/summer and one for fall/winter.

• Ad sales in this publication will be a revenue generator for our organization.



216


Status:

• Ongoing

2020 Budget: Based on the success of the Discover Georgina Tourism initiatives, it has been included in the 2020 KPIIist. In

fact, this KPI has been broken down into two separate KPI's to expand and enhance each of the initiatives.

2020 D1scover Georgma Tounsm Program

D1scoverGeorg1na.ca

Blue: existing Discover Georgina programs. Green: initiatives being added to our 2020 programs

2020 Budget: Based on the success of the Discover Georgina Tourism initiatives, it has been included in the 2020 KPI

list. In fact, the KPI has been broken down into separate two KPI's to expand and enhance each of the

initiatives.



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KPI #15- 2020 KPI Wording: Deliver Tourism Ambassador Program

In the summer of 2019, the Georgina Chamber of Commerce fully unveiled the Tourism Ambassador program with 15 business and 6 Town locations housing a display of local information. The effectiveness of this initiative was seen immediately as racks became empty of information on a weekly basis. The displays, both floor and tabletop are strategically organized to include our Discover Georgina Guide, event flyers and local attraction brochures. Taking advantage of the advertising opportunity, the Chamber also created 6 unique Rack Cards with everything from Tourism Contact information to a list of Everyday Essentials to a Calendar of Events.

In 2020, the initiative will continue and displays will be filled on an as needed bases, (bi-monthly in the shoulder season, weekly during the summer months). The Chamber will also investigate whether displays would be an asset in other locations.

In 2020, the Chamber will also launch a new front-line Ambassador training program to assist local tourism

businesses to interact and effectively aid tourists. The Chamber will work with Central Counties Tourism to

bring their workshop to Georgina tourism businesses. In addition, plans are underway to create our own

educational series, with the help of the Quest Bus. As one of the key stakeholders, we will be utilizing this new

bus to transport tourism business owners and front-line staff to other key businesses and attractions. The

program hopes to educate and create a streamlined approach to dealing with visitors.

2020 KPI Target: • Includes distribution of tourism brochures to satellite location in Georgina and front-line tourism

ambassador training

Impact:

• Point of Contact: create a point of contact for Tourism in Georgina

• Build brand: be a provider for all things Tourism (information and more!) on behalf of the Town of Georgina, businesses and residents to those coming to visit.

• Education: Create our own and work with stakeholders to host training opportunities and learning resources for Tourism business/attraction operators.

Budget Request:

• Amount calculated based on costs and wages calculated to facilitate this initiative.


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KPI #16 - 2020 KPI Wording: Deliver Satellite Tourism Display

Program. Includes Tourism pop-up kiosks, booths at Georgina Events & festivals and Summer Tourism Kiosks

In 2020, the Chamber will continue to deliver Satellite Tourism locations throughout the municipality to make sure information is getting into the hands of tourists. These initiatives include:

• Summer Event Booths- The Chamber will continue this program into the summer of 2020, choosing

events from across Georgina, from each BIA and that have a history of large attendance.

• Tourism Information Kiosk, Highway 48- After a successful first year, the Chamber will continue to build

on the Highway 48 Kiosk. Based on feedback from visitors, we will look at ways to create more of a rest

area feel with picnic tables and chairs on location (structures that can be used whether we are open and

closed). In keeping with MTO and Town bylaws and permits, we would also like to have a vendor on the

property during open hours. With a focus on agri-tourism, having a farm vendor selling corn, strawberries and other seasonal fruits and vegetables will also encourage travelers to stop. Minor

repairs and upkeep (including a new roof, of which we have an offer to have one donated) will be

needed to maintain the property for another pilot project season.



219


In addition to the existing initiatives, the Chamber is also planning to bring the following to fruition:

• Shoulder Season Event Booths- With the success of our summer season booth, the Chamber is seeking events throughout the year where a tourism display would be of value to attendees. Events like Sno*fest and other shoulder season activities where large crowds of residents and tourists gather.

• Tourism Information Kiosk- De La Salle. The Chamber has been actively researching, monitoring and building the foundation for a tourism kiosk at De La Salle Beach from May to October of 2020. We know visitors aren't leaving their spot in the sand, so the chamber will come to them with this pilot project; utilizing the existing structure to create an on-site tourism and information kiosk for visitors of the beach. Minor repairs and construction would be completed during the winter to create a tourism area, while still offering a summer staff area, lunchroom and washrooms at the back. This area would be coshared by Chamber staff who are manning the space. Chamber staff would also take over issuing parking passes at that location, to eliminate the need for Town Staff to have to remain in the building at all times. The Chamber has been working with many departments at The Town to create this initiative for 2020 .

•

2020 KPI Target:

• Track events through surveys and provide infographic results. Track visitors to summer kiosks.

Impact:

• Connection with Tourists: Tourists are heading through Town on their way to cottage country or heading directly to the Beach. In both cases, they are not stopping/exploring/spending/shopping. If they are not coming to us, we need to go directly to them to get Georgina information directly into their hands.

• Effective Use of Existing Space: Currently used as a lunch space, minor changes would transform this space into an information centre, right in the middle of thousands of tourists.

• Economic Development: Encouraging visitors who otherwise won't leave the beach to explore or return to our area next time with a different destination in mind.

• Improving Tourism services in our community

Budget Request:

• Amount calculated based on costs and wages calculated to run each ofthe initiatives in the program.



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KPI #17 - Develop and Deliver one Signature Tourism Event (Selfie Trail)

The Selfie Trail enhances Georgina's tourism experience and economy by combining a popular trend, several business and attraction locations and a unique way to market our community. Whether on the shores of Lake Simcoe or standing at the base of an impressive tubing hill, the chance to grab a selfie is all around. The Georgina Chamber of Commerce and Tourism Information Centre is creating the perfect way to photograph and #DiscoverGeorgina. Our self-guided map will take you across the municipality to say cheese at several photo worthy locations, offering you everything you need to know about Georgina, it's history and hidden gems. When your tour is over you will have enough lnstagram content to remember your journey for years to come.

• The Georgina Chamber of Commerce is actively pursuing a large wall mural at their main home at The Link to be our Signature Selfie location. The Chamber is looking to transform the front wall of the building (to the right of the front door) in a giant mural, representative of our community. Our mural will have an interactive feel and encourage residents and tourists to take a photo and post online with the hashtag #DiscoverGeorgina, garnering additional attention to the project and more tourists to the trail

• Several other locations will also be established throughout Georgina, all of which will be visual, interactive and photo worthy. Locations will have information /history about the chosen site and maps/brochures identifying the other locations on the trail.

• The Chamber will be looking for businesses and attractions to join the initiative, either by sponsoring a location or by creating a selfie spot of their own to add to the trail.

Targets:

• Including Implementation plan, track online exposure.

Value of Investment:

• Strategically move people around Georgina; Keswick to Pefferlaw, Sutton to Udora, etc. • Awareness: create learning opportunities (about our community, its history, unique attractions, etc)



221

~8-:, GEORG1NA CHAMBER OF COMMERCE & ToaJ<tj>IK trfot"'lrat/OI( e~l(~


• Economic Development: encouraging tourists and residents to explore and find new (to them) businesses.

• Improving Tourism services in our community

• Educating visitors about the area, including history and land (Chippewas of Georgina Island)

• Creating Social media buzz and advertising ... having the word and enthusiasm about the initiative spread organically.

• Increasing economic impact to local business, particularly those that benefit directly from Tourism

• Community Beautification

• Enhancing tourism opportunities throughout the year, including shoulder season

Budget Request:

• Amount calculated based on partial costs and wages to initiate the project



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GEORG aNA CHAMBER OF COMMERCE & TQrl!'iiM l,rfo,.~atifll( tkt!"e-


2020 Key Performance Indicators

# I<PI's relating to Economic Development TARGET

1

2

3

4

5

6

7

8

9

10

11

Co-Hosting of Small Business Development Seminars/Workshops in partnership with supporting

keholders Develop and promote program for Small Business Week with supporting agencies. This includes organizing and co-hosting "Business Excellence Awards & Mayor & Council's Milestone Awards."

Host one "Shop Local Campaign" to support the engagement of the local business commun

Customer Service Delivery through the Tourism Information Centre and the Summer Tourism Information Kiosks.

Complete and deliver Community Tourism Plan with action items in conjunction with the Town of Georgina and key stakeholders.

Continue to build, maintain and measure DiscoverGeorgina.ca tourism website.

Host Discover Georgina Show

Assist with content generation and distribution of the Discover Georgina Tourism Guide

Deliver Tourism Ambassador Program

Deliver Satellite Tourism Display Program. Includes Tourism pop-up kiosks & booths at Georgina events and festivals and summer kiosks in tourism traffic areas.

Develop and deliver one signature Tourism event (Selfie Trail)


Minimum 4 events/year, provide tracking on attendance numbers.

Track awards process, participation and attendance for various events.

Track# of participants

Track# of visitors to Chamber office, visits to Chamber website. Track visitor's ins via online & in person.

Include implementation plan and KPI's

Track metrics for all pages. Baseline -2019 event.

5% increase in revenue,# of vendors and attendees. Baseline- 2019 event.

Distribute locally and across the province. Track locations and numbers.

Includes distribution oftourism brochures to satellite locations in Georgina and front-line tourism ambassador training.

Track events through surveys and provide infographic results. Track visitors to summer kiosks. Including implementation Plan, track online ure


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··~ e~• GEORG aNA CHAMBER OF COMMERCE & Toll.l'tUM 4pi'Miltiilll (k,Q.,_


Breakdown of Funding Request

KPI# Business/Tourism Endeavour 1,2,3 Co-Hosting, Developing and Hosting workshops and initiatives

relating to Economic Development

• Co-Hosting of Small Business Development

Seminars/Workshops in partnership with supporting

agencies/stakeholders

• Develop and promote program for Small Business Week

with supporting agencies. This includes organizing and

co-hosting "Business Excellence Awards & Mayor & Council's Milestone Awards."

Host one "Shop Local Campaign" to support the engagement of

the local business community. 4 Customer Service Delivery in person through the Tourism Information

Centre at The Link 5 Complete and deliver Community Tourism Plan with action items in

conjunction with the Town of Georgina and key stakeholders 6 Continue to build, maintain and measure DiscoverGeorgina.ca tourism

website. 7 Host Discover Georgina Show

8 Assist with content generation and distribution of the Discover Georgina Tourism Guide

9 Deliver Tourism Ambassador Program 10 Deliver Satellite Tourism Display program. Includes Tourism pop-up

kiosks and booths at Georgina events and festivals and summer kiosks in high tourism traffic areas.

11 Develop and deliver on signature Tourism event (Selfie Trail)


Fund ing Request $8414

$6944

$1316

6841

$8707 $4385

$7877 $32,420

$7500

Total - $84,404


Page 49 of 72

224


Appendices

• Audited Financial Statement for October 2017-September 2018

• Strategic Plan

• Service Agreement



225

CHAMBER OF COMMERCE & Tofl?t:r/lf trt()~/lfat/ol( eel(t~

Strategic Plan 2019-2022

Mission Statement

To be a diverse and professional organization that fosters business relations by advocating for our

members and facilitating a strong business environment within our community.

Strategic Priorities

1. Build Community Awareness of the Chamber and its serv1ces

2. Tourism 3. Sustainable Funding 4. Advocacy 5. Membership Engagement and Retention


Page 51 of 72 I

226

VISION STATEMENT

Georgina Chamber of Commerce Strategic Action Plan 2019-2022

Supporting business success and community engagement

MISSION STATEMENT

To be a diverse and professional organization that fosters business relations by advocating for our members and facilitating a strong business environment within our community.

STRATEGIC PRIORITIES 1. Build Community Awareness of the Chamber and its services 2. Tourism 3. Sustainable Funding 4. Advocacy 5. Membership Engagement and Retention

The following represent the timelines to implement the activities and projects:

• Ongoing - continuous

• Short Term -completed during the next 12 months (to 2020) • Medium Term -completed during the next 1- 2 years (to 2021)

• Long Term -completed during the next 2- 3 years (to 2022)


Page 52 of 72

2

227

Strategic Priority# 1:

Build Community Awareness of the Chamber & its Services

Objective: To promote the Chamber with stakeholders and businesses (all businesses need to realize value that is provided)

Responsibility: Staff, Students, Ambassadors and Board

Key Actions: Short Term

1.1. Ensure all members have membership displays & brochure directories 1.2. Approach current members to display materials, drop in on businesses/regular visits

1.3. Increase number of events attended (as a vendor)

1.4. Use social media to enhance awareness of the Chamber and its services

Long Term

1.5. Develop a plan around signage to build awareness of the Chamber

1.6. Pursue Canadian Chamber of Commerce Accreditation for the organization and the

Executive Director

Ongoing

1.7. Deliver on Key Performance Indicators on the Service Agreement with the Town of

Georgina

Success Measure: -Number of events with displays and materials handed out -Number of Ambassador Locations -Social media engagement


Page 53 of 72

3

228

Strategic Priority # 2:

Tourism

Objective: To increase economic impact, acceptance and awareness of tourism

Responsibility: Staff, Students, Tourism Committee

Key Actions: Short Term 2.1. Complete tourism strategic plan 2.2. Create summer tourism program 2.3. Complete Website

Medium Term 2.4. Utilize Spectator magazine

Long Term 2.5. Develop staffing plan to support tourism

Ongoing 2.6. Engage & Measure results of social media

Success Measure: -Tourism plan completed & implementation started -Website Traffic/Number of Visitors


Page 54 of 72 4

229


Sustainable Funding

Objective: To source multiple funds of income to support the Chamber initiatives

Responsibility: Staff

Key Actions: Short Term 3.1. Increase non-dues revenue (affiliate programs/events/ecommerce store/advertising 3.2. Pursue and secure grants, look for new opportunities and see what other chambers do in this area

Medium Term 3.3. Increase membership numbers & focus on existing members

Long Term 3.4. Examine membership fees for Chamber members

Ongoing 3.5. Deliver paid for service(s) and meet KPI's for Town of Georgina agreement

Success Measure: -Sources of revenue for organization is diversified


Page 55 of 72 5

230


Advocacy

Objective: Use advocacy as a tool for member engagement and relevance

Responsibility: Advocacy Committee, Staff

Key Actions: Short Term 4.1. Communicate advocacy role (newsletter) 4.2. Scan of similar advocacy roles and develop policy around Advocacy and Chamber role

Medium Term 4.3. Act on issues raised by members: track issues raised by members and actions

Long Term 4.4. Long-term support with dedicated staff

Success Measure: -#of policy changes that have been engaged with


Page 56 of 72 6

231


Engagement & Retention of Membership

Objective: To strengthen membership connections resulting in greater membership, engagement and retention

Responsibility: Staff, Students

Key Actions: Short Term 5.1. Strengthen member connections (engagement and ROI for members)

5.2. Create social media that engages members

5.3. Implement an ambassador program

5.5. Implement touch point strategy (internal)

5.6 Educate on benefits with increase communication

Medium Term

5. 7. Utilize testimonials of satisfied members

Ongoing

5.8. Develop and implement an online events calendar (short, ongoing)

5.9. Encourage business referrals and discounts for members {OG)

Success Measure: -85% membership retention achieved -Increase in membership by 20%

Strategic Plan Development This draft strategic action plan is based on the input and contributions of the board directors and staff of the Chamber provided through a survey and during facilitated sessions held March to May 2019. The sessions were facilitated by Carolyn Puterbaugh, Rural Business Consultant, Ontario Ministry of Agriculture Food and Rural Affairs, Rural Community Development Branch, Lindsay


Page 57 of 72 7

232

GEORGINA CHAMBER OF COMMERCE


Year Ended September 30, 2018


Page 58 of 72

233GEORGINA CHAMBER OF COMMERCE

Index to Financial Statements









Page

1 - 2

3

4

5

6

7- 13


Page 59 of 72

234

Lipchitz Professional Corporation Chartered Professional Accountants


To the Members of Georgina Chamber of Commerce

We have audited the accompanying financial statements of Georgina Chamber of Commerce, which comprise the statement of financial position as at September 30, 2018 and the statements of revenues and expenditures, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express an opm1on on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion


(continues) Report DS-2019-0130

Attachment 4 P~ge 60 of 72

235

Independent Auditor's Report to the Members of Georgina Chamber of Commerce (continued)

In our opinion, the financial statements present fairly, in all material respects, the financial position of Georgina Chamber of Commerce as at September 30, 2018, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Keswick, Ontario February 14, 2019

LIPCHITZ PROFESSIONAL CORPORATION CHARTERED PROFESSIONAL ACCOUNTANTS

Authorized to practise public accounting by the Chartered Professional Accountants of

Ontario



Page 61 of 72 2



As at September 30, 2018

ASSETS

CURRENT Cash $ Accounts receivable Grants receivable Harmonized sales tax recoverable Prepaid expenses

PROPERTY AND EQUIPMENT (Note 4)

$

LIABILITIES

CURRENT Accounts payable and accrued liabilities $ Employee deductions payable Current portion of long term debt (Note 13) Deferred income (Note 5)

LONG TERM DEBT (Note 13)

NET ASSETS General fund

$

ON BEHALF OF THE BOARD

-------------Director

_ ____________ Director


2018

59,226 12,069 17,920 11,685

674

101,574

59 338

160,912

12,792 1,885 7,538

27,673

49,888

55 326

105,214

55,698

1601912

2017

$ 85,852 4,868

3,573 410

94,703

$ 94,703

$ 9,977 2,068

31 '164

43,209

43,209

51 1494

$ 94,703


Page 62 of 72 3




REVENUES Grants (Note 6) $ Insurance commissions Memberships Special events (net) (Note 14)

EXPENSES Advertising and promotion Amortization Bad debts Bookkeeping fees Insurance Interest and bank charges Interest on long term debt Internet and web expenses Memberships Office and general POS system reporting error Professional fees Rental Salaries and wages Seminars and workshops Telephone Tourism expenses

EXCESS OF REVENUES OVER EXPENSES $


2018

109,058 15,099 25,296 13.272

1621725

10,851 6,904

12 3,045 1,446 2,345

886 1,400 2,769 9,759

434 4,280

11,781 101,102

1,507

158.521

4,204

2017

$ 140,308 16,355 30,840 3,468

190,971

5,817

358 2,584 2,143 1,916

961 2,110 9,820 2,671 4,280

11,875 81,563

746 1,671

128

128,643

$ 62,328


Page 63 of 72

4




NET ASSETS - BEGINNING OF YEAR EXCESS OF REVENUES OVER EXPENSES

NET ASSETS- END OF YEAR


$

$

2018 2017

51,494 $ 4,204

55,698 $

(10,834) 62,328

51,494


Page 64 of 72 5




OPERATING ACTIVITIES Excess of revenues over expenses $ Item not affecting cash:

Amortization of property and equipment

Changes in non-cash working capital: Accounts receivable Grants receivable Harmonized sales tax recoverable Prepaid expenses Accounts payable and accrued liabilities Employee deductions payable Deferred income

Cash flow from (used by) operating activities

INVESTING ACTIVITY Purchase of property and equipment

FINANCING ACTIVITIES Proceeds from long term financing Repayment of long term debt

Cash flow from financing activities


Cash - beginning of year

CASH • END OF YEAR $


2018

4,204

6 904

11 1108

(7,201) (17,920)

(8, 112) (264)

2,816 (183)

(3,491}

(341355}

(231247)

(661243}

66,941 {41077}

62 864

(26,626)

851852

59,226

2017

$ 62,328

62,328

24,401

(3,454) 2,240 2,634

700 (45,212}

(18,691}

43,637

43,637

42,215

$ 85,852


Page 65 of 72 6

240

1. INCORPORATION




Georgina Chamber of Commerce (the "organization") was incorporated under the Federal Corporation Act adhering to the Boards of Trade Act by letters patent and without share capital on September 8, 1975 and commenced operations on that date.

2. OBJECTIVES OF THE ORGANIZATION

The Georgina Chamber of Commerce is a not-for-profit, member operated association. Its objective is to promote, develop and foster the well being and interests of the business community; and thereby, enhance the quality of life for all citizens of Georgina. The Georgina Chamber of Commerce also provides tourism information services.

As a not-for-profit organization, it is exempt from the payment of income tax under Section 149(1) of the Income Tax Act.





Financial instruments are recorded at fair value when acquired or issued. In subsequent periods, financial assets with actively traded markets are reported at fair value, with any unrealized gains and losses reported in income. All other financial instruments are reported at amortized cost, and tested for impairment at each reporting date. Transaction costs on the acquisition, sale, or issue of financial instruments are expensed when incurred.

Revenue recognition

Georgina Chamber of Commerce follows the deferral method of accounting for contributions.

The organization recognizes revenues relating to its operations as follows:

1. Revenues from events are recognized when they are completed.

2. Revenues from grants and reimbursements are recognized in profit or loss on a systematic basis over the periods in which the organization recognizes as expenses the related costs for which these grants are intended to compensate.

3. Revenues from advertising and insurance commissions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Membership fees are recognized at the existing member's renewal date (October 1, 2017) and in the case of new members their fees are recognized as revenue on a prorated basis from the month of registration to September 30, 2018.

(continues)

Report DS-20 19-0130 Attachment 4

Page 66 of 72 7





4.

Donated services and materials

Members of the organization's Board of Directors and other individuals volunteer their time to the ongoing programs of the organization. Because of the difficulty in determining the fair value, contributed services are not reflected in the financial statements. Contributed material and services, other than volunteer time, are recognized in the financial statements when a fair value can be reasonably estimated.


The preparation of financial statements in conformity with Canadian accounting standards for notfor-profit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Such estimates are periodically reviewed and any adjustments necessary are reported in earnings in the period in which they become known. Actual results could differ from these estimates.

Property and equipment

Property and equipment is stated at cost or deemed cost less accumulated amortization. Property and equipment is amortized over its estimated useful life on a declining balance basis at the following rates and methods:

Furniture and fixtures Leasehold improvements Website

20% 5 years

55%

declining balance method straight-line method declining balance method

The organization regularly reviews its property and equipment to eliminate obsolete items. Government grants are treated as a reduction of property and equipment cost.

Property and equipment acquired during the year but not placed into use are not amortized until they are placed into use.

PROPERTY AND EQUIPMENT

Accumulated Cost amortization

Furniture and fixtures $ 6,387 $ 639 Leasehold improvements 58,256 5,826 Website 1 600 440

$ 66,243 $ 6,905

2018 Net book

value

$ 5,748 52,430 1160

$ 59,338

2017 Net book

value

$

$


Page 67 of 72 8




5. DEFERRED REVENUE

6.

7.

Deferred revenue consists of:

Deferred revenue Grant Membership fees

GRANT REVENUE

$

$

The following grants (net of deferred revenue) were received in the year:

Grant revenue Placement agency revenue $ Chamber Executive of Ontario grant Grant funds received; Town of Georgina Canada Summer Jobs grant

Subtotal Add: Deferred revenue from prior year Deduct: Deferred grant revenue current year

$

CAPITAL DISCLOSURE

2018

21,440 $ 6,233

27,673 $

2018

$ 500

85,760 17 920

104,180 26,318

(21 1440}

109,058 $

2017

26,318 4,846

31,164

2017

9,850

91,776

101,626 65,000

(26,318}

140,308

Georgina Chamber of Commerce's objective in managing its net assets is to remain a sustainable operation while fulfilling its overall mandate as described in Note 2. It achieves this objective by the management of its cash flows and on the receipt of grants from the Town of Georgina.

8. LEASE COMMITMENTS

The Chamber moved to The Link in January 2017 into a temporary office space. This office space was rented on a monthly basis until their final offices were ready for occupation, at a monthly cost of $500 plus HST. The Georgina Chamber of Commerce paid a prorated amount of $907.17 + HST for the months of February to April 2018 during the fixing period until the official move in date of May 1, 2018.

The future lease payments for the permanent office space shall be $12,983 (plus HST) per annum for a five year term, plus 57.85 (plus HST) totalling $65.37 per month for HVAC.


Page 68 of 72

9




9. SALARIES AND WAGES

Salaries and wages expense for the year are as below:

Salaries and wages $

30% of the portion of salaries and wages relate to Tourism.

10. CONTINGENT LIABILITY

2018 2017

101,102 $ 81,563

The organization enters into agreements that meet the definition of a guarantee. An indemnity has been provided to all directors and/or officers of the organization for various items including, but not limited to, all costs to settle lawsuits or actions due to their involvement with the organization. The organization has purchased directors' and officers' liability insurance to mitigate the cost of any potential future lawsuits or actions. The term of the indemnification is not explicitly defined, but is limited to the period over which the indemnified party served as a director or officer of the organization. The maximum amount of any potential future payment cannot be reasonably estimated. Historically, the organization has not made any significant payments under such indemnification agreement; therefore, no amount has been accrued in the balance sheet.


The organization is exposed to various risks through its financial instruments and has a comprehensive risk management framework to monitor, evaluate and manage these risks. The following analysis provides information about the organization's risk exposure and concentration as of September 30, 2018.

(a) Credit risk

Credit risk arises from the potential that a counter party will fail to perform its obligations. The organization is exposed to credit risk from customers. In order to reduce its credit risk, the organization reviews a new customer's credit history before extending credit and conducts regular reviews of its existing customers' credit performance. An allowance for doubtful accounts is established based upon factors surrounding the credit risk of specific accounts, historical trends and other information. The organization has a significant number of customers which minimizes concentration of credit risk.

(b) Liquidity risk

Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its receipt of funds from its customers and other related sources, long-term debt, and accounts payable.

(c) Interest rate risk

Interest rate risk is the risk that the value of a financial instrument might be adversely affected by a change in the interest rates. In seeking to minimize the risks from interest rate fluctuations, the organization manages exposure through its normal operating and financing activities. The organization is exposed to interest rate risk primarily through its floating interest rate bank indebtedness and credit facilities.

Unless otherwise noted, it is management's opinion that the organization is not exposed to significant other price risks arising from these financial instruments.


Page 69 of 72 10

244

12. MEETINGS




The meetings incurred additional overhead and administrative expenses that have not been allocated directly to a program (or event) and are grouped with the office and general expenses.

13. LONG TERM DEBT

Southlake Community Futures Development Corporation loan bearing interest at 2.9% per annum, repayable in monthly blended payments of $702. The loan matures on March 15, 2026 and is secured by: 1) Promissory note for $60,000; 2) Guarantee signed by the Town of Georgina; and 3) General Security Agreement securing all present and future indebtedness and liability.

Town of Georgina non-interest loan bearing interest, repayable in monthly payments of $58. The loan matures on January 8, 2027 and is not secured.

Amounts payable within one year

Principal repayment terms are approximately:

2019 2020 2021 2022 2023 Thereafter

2018 2017

$ 56,675 $

6189

62,864

(7,538)

$ 55,326 $

$ 7,538 7,738 7,953 8,170 8,394

23,071

$ 62.864


Page 70 of72 11




14. SPECIAL EVENTS

Breaknet Income Expense

Come From Away Income Expense

Christmas Gala, Parade. BBQ Event Income Expense

Colossal Chamber Event Income Expense

Discover Georgina Income Expense

Golf Tournament Income Expense

Home and Lifestyle Show Income Expense

$

2018

1,035 {695}

340

4,934 {3,994)

940

{604)

(604)

733 (134)

599

1,700 {5,657)

(3,957)

1,000 {1,824)

(824)

22,489 (12,751)

9,738

$

2017

1,324 (752)

572

550 (952)

(402)

2,242 (5,400)

(3, 158)

1,376 (1.156)

220

23,931 (16,031)

7,900

Small Business Week, Business After 5, Business Excellence Awards. Women in Business Income 4,549 2,585 Expense _ _ _,{....:.4,'-"'9-=-84..:.J.)'---_ __ (>-=6ct.:,5:..::6:::.J.9)

{435) (3,984)

ftontinv~L ReponuS-2019-0130

Attachment 4 f2age 71 of 72

246

Stilettos Sneakers Event Income Expense

Total




$

7,475 2,320

13,272 $ 3,468

The above income for each specific event includes only the income collected for that event. Grants received from the Town of Georgina intended to help cover the cost of those events are not included in the above income amounts, but are included in Grants Revenue as described in Note 6.

15. COMPARATIVE FIGURES

Some of the comparative figures have been reclassified to conform to the current year's presentation.


Page 72 of72

13

247

Analysis of 2019 Funding Request- Arts Centre and Gallery

Request- $110,000


Alignment with applicable Departmental Plans Service provided is mandated? Discretionary?






Comments Goal 2 - Promote a High Quality of Life

Municipal Cultural Plan

Mandatory. The Services Agreement with the GAC states that they provide arts programming on behalf of the Town, and have since 2001.

Yes. The GAC has been tracking various Key Performance Indicators (KPis) since 2015 as a way to measure the benefit of arts programming locally. As part of their submission, they have also included visitor comments, highlighting the benefit the gallery brings on a personal and community level. More generally, arts programming bolsters civic engagement, strengthens community identity, promotes a better understanding of culture, and supports the work for various artists. GAC is a tourism asset that drew over 9,000 visitors, over half of which were from out of town; the gallery also promotes local artisans, artists and entrepreneurs through gift shop sales and exhibitions; they employ three full-time and one part-time staff, and contract various instructors for arts classes and workshops.

Yes. The GAC supports the growth and health of the cultural sector; a number of local artists receive income from the sales of the Gallery Shop (the artist receives 66% commission and GAC receives 34%); over 145 artists were supported by the GAC in 2018. The gallery also contributes to fulfilling the mandate of the Town's Cultural Services Division and its efforts to implement the Municipal Cultural Plan.

N/A

Yes. The GAC delivers a range of educational arts programming for participants of various (!ges, including a music education


248










series, art history seminars, camps, workshops and classes that teach participants about a range of art mediums, history and techniques; they also deliver curriculum-based arts programs to various age groups and partner with local schools on annual exhibits.

Yes. The GAC started in 1999 and has been provided arts programming on behalf of the Town since 2001.

Since 2016, the GAC Board has been working on a Strategic Plan that has 5 objectives: increase community awareness; develop financial viability; develop diverse exhibitions and education events; improve our venue; and design appropriate forms of governance. In 2018, their priority is developing financial viability through fundraising and by conducting a program evaluation to determine which ones to keep and which ones to reorganize for maximum impact.

See Strat Plan info above.

The GAC would be unable to deliver arts programming without the core funding provided by the Town; in 2018, the Town's grant of $110,000 comprised 52% of the GAG's total annual revenue.

Yes.

Yes. Historically, the GAC has received funding from the Ontario Trillium Foundation, South Lake CFDC and other funding agencies, and they continue to apply for grant funding on an ongoing basis.

Yes.

Yes. In 2016, the GAC signed four agreements with the Town for a ten-year period, including a Services Agreement and Licence Agreement.

N/A


249





Over 9,000 visitors in 2018, 60% of which were from out of Town; 200 Memberships sold; 131 days of classes, workshops, programs and community events; 145 artists supported; over 2,000 volunteer hours; 16 free classes delivered; 26 partnerships with local organizations and businesses.

Yes. The Manager of Cultural Services and Ward 3 Councillor who attend monthly meetings and provide assistance on an ongoing basis.

In 2018, the GAC cultivated 26 Partnerships with various organizations and offered almost 131 days of classes, workshops, programs and community events; 16 free classes delivered with 204 total participants.

131 days of classes, workshops, programs and community events; 16 free classes delivered; 26 partnerships with local organizations and businesses.

Report DS-2019-0130 Attachment 5 Page 3 of47

250

AI~.TSH

2020 Annual Report and 2019

Initiatives

August 30th, 2019


251Georgina

~ ~ J{!S .. ~~

August29,2019

Mr. Rob Wheater, Director Corporate Services/Treasurer, Town of Georgina, Georgina, Ontario

Dear Mr. Wheater,

I am submitting our 2020 Budget request for your review including 2019 KPI's with year-end forecasts wherever possible and projections for the coming fiscal year. As our submission is being submitted roughly 3 months earlier than last year we have done our best to provide you with what we feel is our most accurate projections.

As you know this past year did not come without financial challenges. Our request for additional funds from the town was not supported, that being said as a result of fund raising efforts on our part we will be starting 2020 on a more level playing field.

While the funding shortfall as a result many external variables still exists, we will follow the directive given by the Town of Georgina and not request additional funds.

On behalf of the Board of Directors of the Georgina Art Centre & Gallery I would like to thank the Town of Georgina for their generous support. Thank you for your consideration.

Sincerely, c ~.~~

Executive Director [email protected]

149 High St. Box 1455 Sutton West, ON LOE 1 RO

(905) 722-9587 - [email protected] - www.gacag.com Report DS-2019-0130 Attachment 5

Page 5 of 47

252

Contents Organizational Overview .. ............................................................................................................................. 4

History ....................................................................................................................................................... 4

Organization ......................... .... ..................... .... ... ...... ......... ... ...... ... .......................................................... 4

Hours of Operation ............. .................................................................................................................. 4

Facility ............................................................................................................................................ .. ... .. 4

Board of Directors & Staffing .......................................................... ................... ... .. ..... ......... ................ 5

2019 Accomplishments and 2020 Objectives ................ ............................................................................... 5

"Art in the Park" Gala Fundraiser ................................................................................... ........ .... .............. 5

Renovations & Trillium Funding ................................................................................................................ 6

Marketing I Community Outreach ............... ............ ....................................................................... .......... 6

Visitors ...................................................................................................................................................... 7

Monthly Number of Visitors ...................... ... ............ ............ ................................................................ 7

Number of Visitors: Annual KPI vs. Actuals ........................................................................................... 7

Georgina I Non-Georgina Resident Visitor .......... ....................... ....... ... ... ...... .... ................................... 7

Visitor Satisfaction ................................................................................................................................ 8

Memberships ... ...... ................................................................................................................................... 8

Number of Memberships ...................................................................................................................... 8

Number of Days of Classes, Programs and Events .................................................................................... 8

Number of Day of Classes, Programs and Events by Event Type ........................................................... 10

Number of Free Classes Delivered ............................................................... ........................................... 10

Artist Participation and Support ............................................................................... ............... ... ............ 11

Additional Artist Participation and Support Metrics ................................................................. ......... 11

Number of Partnerships I Relationships ................................................................................................. 11

Volunteer Hours ...................................................................................................................................... 13

Financial Overview & 2019 Budget ................ ............................................... ...... .. ... ....... ...... ....... ... ........ 13

Financial Overview .............................................................................................................................. 13

Financial Risks ................................................. ................ ............................................... ............. ... ..... 14

2019 Budget ............................................................................ .... ........ ..... .... ..... ............... .... ............... 15

Exhibit A: 2018 Audited Financial Statements ........... ................................................................................. 16

Exhibit B: 2018 Registered Charity Information Return ............................................................................. 33

Exhibit C: KPI Summary & Budget Report, 2018 though 2020 ................................................................. .. 44

3 Report DS-2019-0130


253

Organizational Overview

History The Georgina Arts Centre came into existence in 1999 to provide cultural services on behalf of the Town

of Georgina. This was expanded in 2006 to include an art gallery with the donation of Bruce Smith of

almost 200 paintings by Albert Chiarandini. Since then the permanent collection continues to grow.

Currently the collection is valued at $1,291,804, which includes a donation by James Baillie of art

appraised at $201,825 in 2018, and an additional Chiarandini appraised at $5,800 in 2019.

The Georgina Arts Centre's vision is to be a "community arts organization that educates, inspires and

develops the creative spirit in Georgina". Our mission is "to involve the community with the arts

through exhibitions, education, programming, and partnerships". We also work to foster and support

developing artists through exhibitions and the Gallery Shop.

The Georgina Arts Centre continues to support in a significant way the Town of Georgina's Cultural

mandate: 'Culture in Georgina arises from a unique landscape and a balance of urban and rural life.

Cultural expression and celebration in Georgina contribute to the local economy, to personal growth

and community wellbeing; it transforms our communities by fostering creativity, the imagination and a

shared vison of a better future'

Organization

Hours of Operation

The Georgina Arts Centre is open Tuesday through Saturday 10 am to 4 pm and Sunday 10 am to 2 pm.

To increase our awareness and outreach in the community, events are also held after hours. This will

continue to be a focus as we move forward. In doing so, we create potential to increase our revenues.

We are looking for opportunities to provide room rentals and fee for service programming outside the

traditional operating hours ofthe gallery.

We are meeting with our representatives in education to revitalize and build on our previous

relationship. The benefit of joint marketing and promotional opportunities will result in creating a

greater awareness of the curriculum-based opportunities for students at the GAC and beyond. We have

been asked to create a 2-minute video for presentation at YRDSB Administrative Meetings.

Facility The current Georgina Arts Centre's building, owned by the Town, requires upgrades to bring it up to

current building standards. Approximately one-third of the current building is unusable due to non

compliance with fire regulations. It is important to understand how the reduced space is limiting in

terms of revenue generation and exhibiting our own permanent collection.

The Town is not recommending upgrading the building due to the magnitude of the needed repairs and

the Georgina Arts Centre agrees. We applied for an OTF Capital grant and were successful. This allowed

us to do some cosmetic improvements that has the potential to increase capacity and revenue.

4 Report DS-2019-0130


254

Board of Directors & Staffing

Role Chair Vice-Chair Secretary

Treasurer Junior Advisor Board Member (Fundraising) Board Member (Fundraising) Town Council Representative Town Advisor Board Member (Artist) Board Member (Music)

Name Bill Major

Anita David Joan Tadier Meaghan McKinzey Vacant Piri Pandy Candace Parlette (departing Oct 2019) Dave Neeson Vacant Michelle Richards-Clermont

Ed Winacott

Executive D1 rector

Full-t1me, permanent

Curator

Full-t1me, permanent

Office AdminiStrator

Full-t1me permanent

Reception

Part-time, permanent

Teachers,

Part-t11ne, contract

Bookkeeper,

Part-time, contract

Our HR manual was created to ensure that the Art's Centre policies and procedures were clear and in

accordance with the Employment Standards Act. It was presented to the BOD and approved. The Board

Chair, Vice Chair, Executive Director and staff met to review the document ensuring that all had a clear

understanding oftheir roles and responsibilities as outlined.

2019 Accomplishments and 2020 Objectives

"Art in the Park" Gala Fundraiser 2019 saw the GAC signature event. This year our Art in the Park Gala Fundraiser was the first large

fundraising event the GAC has had in a number of years. It was important that we "do it right". Our

vison is to be a "community arts organization that educates, inspires and develop!i the creative spirit in

Georgina" Our mission is "to involve the community with the arts through exhibitions, education,

programming and partnership" and from this Art in the Park was developed. Our focus was to enjoy

food, wine and promote artists and enjoy local entertainment. Our guests included local artists and

those with like minds about the arts and culture. Several of our colleagues from the Town of Georgina

attended and supported us. Our event raised $28,000.00. The support from the business community

was strong. We offered Platinum, Gold, Silver, Bronze and sponsorship opportunities at the community

level. There was opportunity for any business big or small to support the event. We received a total of

$18,000.00 in sponsorship and Silent Auction items that generated revenues of $7,400.00. The event

was at the Briars, who very generously donated the venue and I am very pleased to say that before we

even arrived, we had out grown the venue. Our intention would be to repeat this event in 2021 with a

5 Report DS-2019-0130


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smaller fund raising event in 2020 that is more ticket driven vs. Sponsorship. Those of us in the NFP

sector understand that you cannot return to the same pockets two years in a row.

We were in the planning stages of the Magna Hoedown while working on this event. And following the

Hoedown we will begin to work on our 2020 fund raising event. Our intention is to repeat our "High Tea

"fund raiser that has received strong support from the town and community, but have a stronger focus

on researching financial support for programming that will allow us to build capacity and work towards a

strong financial sustainability.

Renovations & Trillium Funding After the completion of an Environment Assessment initiated by our landlord- Town of Georgina that

included a physical inspection, air monitoring, mould investigation and asbestos sampling it has been

determined that a renovation of our programming space must go beyond our initial internal assessment.

We have minimal rental cost; however, renovation costs would be ours. This is a multi-purpose space

used weekly with limited opportunity for maintenance and update. In order to even maintain the

current level of programming we must focus on making the space a healthy one. In September of 2018

we applied for a OTF Capital grant to assist us in addressing the overall condition of the space and the

limitations for building capacity in its current condition. The request was specific to what the Town of

Georgina had approved in terms of renovation and/or upgrades. The work was to be primarily cosmetic

and the costing was based on the guidelines provided by the town. While we could not make our

current bathrooms wheelchair accessible, we were able to replace the fixtures.

As a result ofthe renovations completed (by The 2 x 4 Company), and purchase of new furniture and

fixtures purchased (from Just in In Time Table & Chairs), we will be able to increase our fee for service

programs by having a space that is clean, healthy and engaging for our community. By creating more

storage space, purchasing the tables and chairs to fit the space, rather than using the used and dated

furniture; we will have more physical space to program. Capacity drives our registrations, however, as a

result of the before renovation condition of the space, interest beyond what we have always offered is

very low. Our upper gallery that houses our various exhibitions would better support our programming

space if it was a clean and environmentally sound. Exhibitions provide a stimulus for art activities for

school groups. An environmentally safe" break out" space would allow us to not only build on the

content of our curriculum-based programs but increase the numbers of students attending. We would

like to offer programming to seniors and help to address the " social isolation" that many of our

community are experiencing. We know have a more appropriate space, but will require additional

funding. And are currently researching possible funding sources. To increase community engagement

through arts and culture for people of all ages and build on our mandate we need the appropriate

space.

Marketing I Community Outreach To address the challenge of having limited marketing dollars, we utilize Social Media to the fullest. Our

FB page, lnstagram and Twitter are staples in our Community outreach. Our website is currently under

construction but expect it will be live again in the next few weeks.

As is the case for many charities, we create marketing collateral in house for our membership and

beyond who visit the gallery.

6 Report DS-2019-0130


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Our Executive Director is a host on Georgina Life and takes advantage of community to promote the

GAC and our events.

Social Media continued to be a focus for 2019. The following are the key metrics as at August 31, 2019:

• Facebook

o Followers: 1500

o Likes: 1,397

• lnstagram o Followers: 1000

o Total Post: 797

• Twitter

o Followers: 1381

o Tweets: 2,199

Overall all Social Media Metrics have increased over 2018

Visitors

Monthly Number of Visitors

Month Number of Visitors

January 459

February 444

March 666 April 506 May 640 June 514 July 1,322

August 1,254 Total 5,805

Average excluding forecast 725 Forecasted Visitors Sept. to Dec 2,175

Forecast 2019 7,980

2020 Budget 8,100 Note: Visitors recorded upon entry via counter

Number of Visitors: Annual KPI vs. Actuals

Visitors to the gallery averaged 725 per month in 2019, with the exception of July and August, when the visitors increased to 1,322 in July and 1,254 in August.

Georgina I Non-Georgina Resident Visitor

129 visitors to Georgina Art Centre and Gallery signed the visitor's book during the period January through August 2019. Of these visitors 74 were non-Georgina residents.

7


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257

Visitor Satisfaction

Visitor comments continue to be very positive and are from both Georgina residents and visitors.

"A great variety of arts & crafts. I spent over an hour admiring the beautiful work." Judy Dooh- Ottawa

"Beautiful display of Anishinaabe work!" Andrea from Toronto

"First time here, but it won't be our last". Kyle & Teresa McCrimmon from Newmarket

"I love this place" Putzy Madronich from Port Colborne

"Good work to the artists, I can feel the spirit. Great!" Heidi Von Munchhaussen- Hamburg Germany

"Lovely Gallery and we are here for some music too." Sandra Misener & June Gallagher- Mt. Albert

"Came to see the Smith & Chiarandini. Susan Chan from London, England

"Fantastic and very interesting- Robert & Linda Holland from lnveraray Scotland

Memberships

Number of Memberships

We completed a cost comparison of membership in like galleries this year, and determined that our

current membership cost is in line with those galleries. We will be looking at how we might enhance our

current membership packages with an increase to reflect same.

Number of Days of Classes, Programs and Events

*KPI has been adjusted to reflect realistic targets to be set for the 2019, based on current planned events and programs.

The focus in 2020 will continue to be to increase enrollment and fine tune programming frequency and

provide a more varied choice of programming. To maximize attendance and profitability. Member and

non-member pricing will be implemented on all GAC events, with the exception of FR events.

The following initiatives are being undertaken to increase class and camp enrollment in 2020

Classes were listed in the Fall and Winter 2019/2020 Recreation and Culture guide. This will be

continued for future publications. The amount of print space available to the GAC was much

reduced making the placement of our information in the guide more important than in previous

years. We would like to review that for future publication.

Winter 2019/20 class brochure (print & digital} is available

Classes continue to be promoted in the Georgina Art Centre quarterly Palette Publication,

monthly newsletters, and social media.

An increase in strategic and cost-effective Print Advertisements in local media

8 Report DS-2019-0130


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School groups both on-site and off-site have potential to be more profitable. We continue to meet with

our colleagues in education to better understand how the GAC can support their required curriculum

outcomes. The change in government this year has decreased discussion around potential field trips.

Educators either do not have their budget and/or it has been decreased as have support staff.

The renovations completed in our program space as a result of OTF should make the space more

marketable and 2020 should look very different in terms of rental income.

Luncheons continue to be well attended and well-received by the community. This was a difficult winter,

and this did have an impact on our luncheons. Based on comments made by our guests we have moved

forward with a new service provider. We are now offering a greater quality product. This has resulted in

an increase in cost to both the GAC and our guests. We are hoping that this change will result in both

increased attendance and profitability. We would still like to research the feasibility of introducing

'Lunch and Learn' events.

Our Curator has facilitated three Art Talks to date and an additional three are scheduled for September

and October. Options to increase the number of these events and expand them to larger and I or

multiple venues will continue to be explored in 2020. Ed Winacott, a new addition to our Board of

Directors introduced a new music program in 2019- "Open Mic" offered monthly.

The off-site Reel Gems fund-raising program is well attended and profitable. This initiative will be

continued in 2020. There has been a recent price increase by Reel Gems, however it is too soon to

determine ifthis will affect profitability.

The GAC collaborated with Hospice Georgina, a local service provider in its application to be selected as

a recipient of the proceeds from the 2019 Magna Hoedown. We were successful and will be repeating

this in 2019. It is an enormous amount of work for all, however, the return on our investment can be

significant. As a result of an earlier submission we are unable to report on the funds received.

Additional Town of Georgina collaborative event opportunities will be explored in 2020. As we move

forward, we need to be clear around outcomes. Are these opportunities for increased profitability for

the GAC a result of greater exposure coming from the collaborative event resulting in an increased

attendance? Would this be demonstrated Community/Town engagement? Both provide a positive

outcome for all.

9 Report DS-2019-0130


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Number of Day of Classes, Programs and Events by Event Type

2019 2020 (budget) 2020 Action Plan

Classes I Camps Children's attending Camps 88 95 Review and assess the content of

Children and Youth programming Review and assess the content of camps. Increased marketing of all camps.

-Children & Youth Art 17 20 Promote existing programming and Classes Introduce new programming based on

the community need Review the current schedule of classes

-Adult Art Classes 18+ 19 25 Look at the viability of increasing frequency of this series using previous presentations

-School Groups I 6 11 Continue to Promote to schools build a Organizations stronger connection to education system Room Rentals 11 15 Forecast as a result of renovation Luncheons 10 10 Continue to promote; revisiting potential

summer dates and themed luncheons Art Talks 6 6 Research potential price increase &

Sponsorship

Music- New Open Mic 8 10 Look at the viability of developing a series & Potential sponsorship. Look at the viability of larger venue

Off-Site

- Reel Gems 10 10 Continue to offer during the summer months

Collaborative Events

- Hospice Georgina- 3 3 Research Potential Collaborative Events Magna Hoedown Repeat Magna Hoedown in 2020

- Georgina Paranormal Society -Investigation of the GAC

Total 178 205

Number of Free Classes Delivered

The focus at the Georgian Georgina Art Centre & Gallery must continue to be financial sustainability.

Hence the number of free classes I events will continue to be strictly monitored and limited.

The majority of free classes/ events are the Exhibition opening receptions.

10 Report DS-2019-0130


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These events contribute in a significant way to the community outreach mandate and will be continued

in 2020. An analysis of the cost of exhibitions and opening receptions will continue as part of our

ongoing need for fiscal responsibility.

Artist Participation and Support

This increase in artists work shown was predominately in the exhibitions. The number of Art Shop artists

who sell their work on consignment has been stable. We are reviewing not only individual artists work,

but also the retail brought in for resale.

The Gallery Shop will work to maintain the number of artists displaying their works. However, the

distribution of artwork will change with more artwork being offered at a price point that will work

towards/support meeting our objective of increased sales and turnover of merchandise. The focus will

continue to be featuring the art of our own local artists.

Additional Artist Participation and Support Metrics

2019Actuals 2020 Budget

I [Forecasted to YE]

#Exhibitions 13 13 #Artists Work Displayed in Onsite Exhibitions 850* 550 #Digital Art Shows 7 7 #Off-site Exhibitions 10 7 #Artists Work Displayed in Off-site Exhibitions 350 200 #Artists from Georgina 107 95 # Indigenous Artists 12 2 #Artist Crafts, Cards, Jewelry Displayed in Art Store 90 100

*2019 saw a number of group exhibitions that translated to a substantial increase in pieces

The Georgina Arts Centre has a significant permanent collection of art valued at $1,291,804. This

includes a significant donation of art received in 2018 appraised at $201,825. The permanent collection

is the Georgina Art Centre's largest asset.

Continuous donations to the Georgina Arts Centre & Gallery is a huge endorsement of the gallery's value

in the community. In addition, this art makes a significant contribution to the cultural fabric of

Georgina.

Number of Partnerships I Relationships

~ Actuals 26 27 -

11 Report DS-2019-0130


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The Arts Centre met the KPI for Number of partnerships I relationships in 2019. This is a strategic

initiative as partnerships I relationships are necessary for the long-term viability of the organization.

Following is a list of current organizations the Georgina Art Centre has relationships I partnerships with.

• Ontario Association of Art Galleries

• Georgina Chamber of Commerce

• Canadian Mental Health Association

• Community Living Georgina

• Club 55

• York Region Art Council

• Hospice Georgina

• Georgina Trades Training Inc.

• Georgina Paranormal Society

• Yummy Mummy's Kitchen- Monthly Luncheon

• Blue Ridge Bakery

• Town of Georgina

• The Link

• Cultural Services & Recreation Department

• Federal Government -Summer Student Program

• Farmers Market

• York Region District School Board

• Schools

• Sutton District High School

• Keswick Public School

• St. Thomas Aquinas Public School

• W.J. Watsons Public School

• Black River Public School

• Business

• Giant Tiger

• Sobeys

• Gem Theatre

• Home Hardware

• Rogers TV

Our focus in 2020 will continue to build on existing relationships and partnerships, with a renewed focus

on the education system. We will identify local organizations and community members to partner

and/or collaborate with. We will meet with all levels of Government, and research potential Corporate

sponsors and partners. As part of support for our "art in the park" FR we forged new relationships within

our own community and beyond.

12 Report DS-2019-0130


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Volunteer Hours

2,012 *With the hiring of the ED, volunteer hours required are less extensive, therefore KPI has been revised downwards prospectively to reflect this.

The Georgina Arts Centre and Gallery allows Georgina Artists and residents to get involved in the

cultural fabric of Georgina as well as giving them an opportunity to give back to the community.

Volunteering helps build strong and safer communities, forms strong community bonds and creates

relationships between people who might not otherwise find each other. 'Putting Arts and Culture on the

Map: Literally' Hill Strategies Research

Financial Overview & 2019 Budget

Financial Overview

The Georgina Arts Centre had a net loss of $25,425 in 2018. This was the result of numerous cost

increases in 2018, many of which were outside ofthe control of gallery, such as the recent changes to the Employment Standards Act, inclusive of the increase in minimum wage.

This financial situation was primarily due to significantly higher payroll costs, resulting from:

o The hiring of an Executive Director in 2018 ($14K cost increase)

o Additional costs associated with transitioning staff from contract to employees in 2017 ($8K

increase)

o Increase in minimum wage and changes in Employment Standards Act in 2018 (approx. 20%

increase for impacted employees)

o Decrease in Young Canada Works grant reimbursement, and increased wages ($5K increase in

costs)

Refer to Exhibit A for the 2018 Audited Financial Statements and Exhibit B for the Registered Charity

Information Return.

In an effort to show fiscal responsibility, the Board of Directors decided to implement a closure of the

gallery on Tuesdays from April- June 2019. This initiative helped to reduce operating costs, relieve some

financial pressure, and offset the increase labour costs that continued into 2019.

In 2019, the gallery is expecting to be neutral from a cash flow perspective. As detailed above, the "Art

in the Park" fundraising gala was success that helped to negate the significant cash deficit from 2018.

For 2020, the gallery is expected to have a profit of $2,300, and a net cash surplus of $800.

In 2020, to ensure that operating costs are covered, the Georgina Arts Centre will continue the

following initiatives that were initiated in 2018 to bring in additional funds:

o Collaboration with another local charity and apply to be part of the 2020 Magna Hoedown,

based on the success ofthis in 2018 and 2019;

o Fundraising events planned for spring /summer of 2020 to raise additional funds;

o Increased program offerings, including additional camps, and new types of programs and

classes; and

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o Additional marketing and leveraging of social media to increase awareness of the Georgina Arts

Centre.

Financial Risks The Georgina Art Centre is highly dependent on external funding, as well as external cash donations to

fund operations. This is especially critical during this transitional time.

Based on an assessment completed in prior years, the current Georgina Art Centre's building requires

the significant upgrades to bring it into compliance with current building standards. In 2018, Town

Council set forth a set number of spaces for the Art's Centre to consider as a potential new home. The

Arts Centre has no additional funds to perform any upgrades to the current building (apart from those

that were covered by the Trillium grant} or to fund a move to another location without additional

external funding.

14 Report DS-2019-0130


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2019 Budget

INCOME

4-0500 GRANTS

Georgina Arts Centre and Gallery 2020 Bud et

4-0536 Young Canada Works

4-0540 Town of Georgina

4-0541 Community Initiatives Grant

4-0545 Magna Hoedown

Total 4-0500 GRANTS

Total4-2010 GALLERY SHOP

Total4-2500 MEMBERSHP

Total 4-3500 OTt-ER REVENUE

Total4-5000 PROGRAMMING & ONSITE EVENTS

Total 4-7000 OFF SITE EVENTS

Total4-9100 DONATIONS

Total Income

EXPENSES

Tota16-1000 OFF-SITE EVENTS EXPENSES

Total 6-2000 PROGRAMMING EXPENSE (NON-LABOUR)

Total6-4000 LABOUR

Total 6-5000 GALLERY SHOP EXPENSE

Total 6-6000 MARKETING

Total7-1000 OFFICE AND ADMIN EXPENSE

Tota17-2000 PROFESSIONAL FEES

Total7-3000 BUILDING

Total 7-4000 INSURANCE

Total 7-9000 INTEREST AND OTHER EXPENSE

Total Expenses

PROFIT [LOSS]

RECONCILE TO CASH

Town of Georgina Loan Repayrrent

HST Recovereable

NET CASH SURPLUS [DEFICIT)

11 ,700.00

110,000.00

1,000.00

6,500.00

129,200.00

24,000.00

4,000.00

1,000.00

38,000.00

8,000.00

15,000.00

219,200.00

4,000.00

6,000.00

136,000.00

10,000.00

5,000.00

12,500.00

10,000.00

23,200.00

8,200.00

2,000.00

216,900.00

2,300.00

(6,000.00)

4,500.00

800.00

15 Report DS-2019-0130


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Exhibit A: 2018 Audited Financial Statements

16 Report DS-2019-0130


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GEORGINA ARTS COUNCIL


December 31, 2018

Report Porter tfetms-2019-0130 1tJ.tenzarumar Attachment 5

Page 20 of47

267GEORGINA ARTS COUNCIL TABLE OF CONTENTS December 31, 2018


STATEMENT OF OPERATIONS

STATEMENT OF CHANGES IN NET ASSETS

STATEMENT OF FINANCIAL POSITION

STATEMENT OF CASH FLOWS

NOTES TO THE FINANCIAL STATEMENTS

SCHEDULE OF CLASSES AND CAMP FEES

SCHEDULE OF GALLERY

1 - 3

4

5

6

7

8- 13

14

14

Report Porter ~etrOS-2019-0130 1nte.mQ'llonal Attachment 5

Page 21 of47

268

To the Members of Georgina Arts Council

Qualified Opinion

Page 1


We have audited the financial statements of Georgina Arts Council, which comprise the statement of financial position as at December 31, 2018, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion section of our report, the financial statements present fairly, in all material respects, the financial position of Georgina Arts Council as at December 31, 2018 and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Qualified Opinion Georgina Arts Council derives a material amount of revenue from donations and fundraising activities. We were not able to obtain sufficient appropriate audit evidence about the completeness of the reported amounts for accounts receivable, donation and fundraising revenue, revenue in excess of expenditure and changes to net assets because there is no direct relationship between assets or services given up in exchange for amounts received or receivable. Consequently, we were unable to determine whether any adjustments to these amounts were necessary.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion.

Key Audit Matters Key audit matters are those matters that, in our professional judgment, were of most significance in our audit of the financial statements of the current period. These matters were addressed in the context of our audit of the financial statements as a whole, and in forming our opinion thereon, and we do not provide a separate opinion on these matters.

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with ASNPO, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the organization's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the organization or to cease operations, or has no realistic alternative but to do so.

r1%&f I Report Porter Het:tPS-2019-0130 International Attachment 5

Page 22 of 47

269Page 2

INDEPENDENT AUDITOR'S REPORT, continued

Those charged with governance are responsible for overseeing the organization's financial reporting process.

Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control.


• Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the organization to cease to continue as a going concern.


~ I Report Porter tfetlJ::>s -2019-0130 /ntematzonal


270Page 3

INDEPENDENT AUDITOR'S REPORT, continued


-"Ro..se.

Rose Stone and Bains CPAs Professional Corporation, Authorized to practise public accounting by Chartered Professional Accountants of Ontario

Network Member Firm of PORTER HETU INTERNATIONAL Bancroft, Ontario March 27, 2019

~ (i~~~-iiiiiiiii!ii!ll Report Porter Hettos-2019-0130 International Attachment 5

Page 24 of 47

271

GEORGINA ARTS COUNCIL STATEMENT OF OPERATIONS Year ended December 31, 2018

Revenues Donations $ Grants Classes and camp fees, Schedule 1 Fundraising Memberships Other revenue Gallery, Schedule 2

Cost of sales

Gross margin

Expenditures Office and general Advertising and promotion Repairs and maintenance Professional fees Utilities Insurance Amortization Telephone Interest and bank charges Interest on long-term debt Donations Memberships

Excess (deficiency) of revenues over expenditures from operations

Other income (expense) Donations in-kind

Excess of revenues over exeenditures $

The accompanying notes are an integral part of these financial statements

Page 4

2018 2017

8,926 $ 18,495 118,649 110,000

1,844 2,582 5,651 8,046 3,290 3,835

380 9,932 (8,555) (9,792)

130,185 143,098

80,940 54,820

49,245 88,278

18,821 16,841 14,359 13,939 9,053 7,976 9,033 18,475 8,312 8,842 7,667 8,165 2,362 2,767 2,258 2,476 1,851 3,123

824 1,401 250 830

1,228

74,790 86.063

(25,545) 2,215

201 ,825 64,600

176~280 $ 661815

Report Porte et:tPS-2019-0130 1ntenwtlona1 Attachment 5

Page 25 of 47

272Page 5

GEORGINA ARTS COUNCIL STATEMENT OF CHANGES IN NET ASSETS Year ended December 31, 2018

2018

Total General Fund Capital Fund

Balance, beginning of year $1,041,940 $ (67,578) $1,109,518

Excess of revenues over expenditures 176,280 176,280

Art donations (201 ,825) 201,825

Depreciation of assets 2,362 (2,362)

Computer equipment purchase (744) 744

Balance, end of year $1,218,220 $ (91,505) $1,309,725

2017

Total General Fund Capital Fund

Balance, beginning of year $ 975,125 $ (72,555) $1,047,680

Excess of revenues over expenditures 66,815 66,815

Art donations (64,600) 64,600

Depreciation of assets 2,762 (2,762)

Balance1 end of ~ear $1,041,940 $ ~67,578} $1,1091518

The accompanying notes are an integral part of these financial statements Report

Porter e t:tDS-2019-0130 1tlternatwnal Attachment 5

Page 26 of 47

273

GEORGINA ARTS COUNCIL STATEMENT OF FINANCIAL POSITION December 31, 2018

ASSETS

Current Cash Inventory- note 3 GST receivable

Property, plant and equipment- note 4

Art collection - note 5

LIABILITIES AND FUND BALANCES

Current Accounts payable and accrued liabilities Unearned revenue Current portion of loan payable

Loan payable - note 6

Balance

On behalf of the board

Page 6

2018 2017

$ 9,093 $ 41,375 2,045 2,884

526 2,707

11,664 46,966

17,922 19,540

1 291,804 1,089 979

$1 321,390 $1156 485

$ 22,414 $ 19,309 28,908 37,398

6,080 5,990

57,402 62,697

45,768 51,848

103,170 114,545

1,218,220 1,041,940

$1 321 390 $1156 485

----------------------- Member ---------------------- Member

The accompanying notes are an integral part of these financial statements Report

Pone ettDS-2019-0130 1menwttona1 Attachment 5

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274

GEORGINA ARTS COUNCIL STATEMENT OF CASH FLOWS Year ended December 31, 2018

Operating activities Excess of revenues over expenditures $ Adjustment for

Amortization

Change in non-cash working capital items Inventory GST receivable Accounts payable and accrued liabilities Unearned revenue

Financing activities Increase in loan payable Advances of loan payable

Investing activities Purchase of property, plant and equipment Donations in-kind

Increase (decrease) in cash

Cash, beginning of year

Cash1 end of ~ear $

The accompanying notes are an integral part of these financial statements

Page 7

2018 2017

176,280 $ 66,815

2,362 2,767

178,642 69,582

839 (119) 2,181 1 3,105 4,274

(8,490) 13,802

176,277 87,540

578 (5,990) (5,990)

(5,990) (5,412)

(744) (732) (201 ,825) (64,600)

(202,569) (65,332)

(32,282) 16,796

41,375 24,579

91093 $ 41,375

Report Porter etxPS-2019-0130 1ntemo.rional Attachment 5

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275

GEORGINA ARTS COUNCIL NOTES TO THE FINANCIAL STATEMENTS December 31, 2018

1. NATURE OF OPERATIONS

Page 8

Georgina Arts Council (the organization), operating as Georgina Arts Centre and Gallery, is a not-for-profit organization incorporated provincially under the Not-for-profit Corporations Act of Ontario by letters patent and without share capital on May 4, 1999. As a registered charity, the company is exempt from the payment of income tax under Section 149(1) of the income Tax Act.

The objectives for which the corporation was incorporated are: (a) promoting interest in arts and crafts; (b) establishing and granting prizes, awards and distinctions; (c) promoting lectures, classes and seminars in arts and crafts and related activities; (d) providing facilities for instruction in arts and crafts; (e) developing and fostering community spirit; and (f) such other complementary purposes not inconsistent with these objectives.


The organization applies the Canadian accounting standards for not-for-profit organizations.

Fund accounting

Revenue and expenditures for operations of the Corporation and for maintenance of the common elements are reported in the Statement of Revenue and Expenditures.

Revenue recognition

The organization follows the restricted fund method of accounting for contributions.

Restricted contributions related to the purchase of capital assets are recognized in the Capital Fund. Restricted contributions for which no appropriate fund exists are deferred and recognized as revenue of the General Fund in the year in which the related expenses are incurred.

Unrestricted contributions are recognized as revenue of the General Fund in the year received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.

Donated material and services

Donated capital and investments are recorded in the financial statements at fair value on the date of the donation. Donated materials and services are not recorded because the fair market value is not readily determinable. With the exception of volunteer time, such material and services are not significant.

Report Porter e tuDS-2019-0130 1ntenwtwnal Attachment 5

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276


2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, continued

Inventory

Page 9

Inventory is measured at the lower of cost and net realizable value. Cost is determined on a firstin, first-out basis. Cost includes all costs of purchase, direct labour, variable and fixed production overheads, and other costs incurred in bringing the inventories to their present location and condition.

Financial instruments

The organization measures its financial assets and financial liabilities at fair value at the acquisition date, except for financial assets and financial liabilities acquired in related party transactions. Transaction costs related to the acquisition of financial instruments subsequently measured at fair value are recognized in excess of revenues over expenditures when incurred. The carrying amounts of financial instruments not subsequently measured at fair value are adjusted by the amount of the transaction costs directly attributable to the acquisition of the instrument.

The organization subsequently measures all of its financial assets and financial liabilities at amortized cost.

Fund accounting restricted

The revenues and expenses related to the collection of unrestricted donations and fund raising activities are reported in the General Fund. The Restricted Fund reports amounts for which the use is restricted by the donors and related investment income on the fund balance. The Endowment Fund reports resources contributed with the stipulation that the capital amount be permanently retained. Investment income earned on the externally and internally restricted portions of the Endowment Funds is reported in the Restricted Fund and General Fund, respectively.


The preparation of financial statements in conformity with organization requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reported period. Actual results could differ from those estimates.

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277


Page 10

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, continued

3.

4.

Property, plant and equipment

Property, plant and equipment are recorded at cost. The organization provides for amortization using the declining balance method at rates designed to amortize the cost of the property, plant and equipment over their estimated useful lives. The annual amortization rates are as follows:

Buildings Furniture and fixtures Piano Camera Computer equipment CCTV security Database

INVENTORY

Indigenous Retail Art Supplies Classroom Supplies

PROPERTY, PLANT AND EQUIPMENT

Cost

Buildings $ 78,028 Furniture and fixtures 8,586 Piano 9,200 Camera 740 Computer equipment 11,136 CCTV security 5,511

113,201 Database 32,030

$ 145 231

4% 20%

0% 20%

45 and 55% 20%

100%

$

$

2018

1,281 395 369

2,045

2018

2017

$ 1,062 1,608

214

$ 2,884

2017

Accumulated Net Book Net Book amortization

$ 72,969 $ 6,148

600 10,717 4,845

95,279 32,030

$ 127 309 $

Value Value

5,059 $ 6,324 2,438 2,822 9,200 9,200

140 175 419 187 666 832

17,922 19,540

17,922 $ 19,540

Report Porter lfetiDS-2019-0130 1nl·ernatwnal Attachment 5

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278


5. ART COLLECTION

Page 11

As Artwork is prone to appreciating in value, no depreciation has been takken. Note that artwork has been recorded at its appraised value when donated as a gift-in-kind.

Donated Art 32 art prints by Tom Zsolt Paintings from Smith and Chiarandini Paintings 10 photographs by Tom Zsolt Paintings 104 stonecut prints and 21 woodcut prints by Stanley Lewis York Wilson paintings Kay Murray-Weber collection Stanley Lewis paintings Marcel Bellerive paintings Stanley Lewis paintings Marcel Bellerive paintings Norval Morrisseau paintings Wolf Family totem pole Sylvia Singer painting 21 photographs by Tom Zsolt Viking Warrior statue Strength, Nobility and Power painting Cycles art collection Sky Spirit painting Cedat masks Mother and Child painting Copper Mask

Total value of donated art

Purchased Art

Total Value of art collection

2018

$ 18,100 358,700 46,500

7,600 16,252 98,200

5,045 3,200

24,000 11 '100 10,000 14,200 20,000 12,500 3,000

20,450 1,600

23,000 18,000

200,000 425

22,000 1,400

504,372

356,532

$1,291,804

2017

$ 18,100 358,700 46,500

7,600 16,252 98,200

5,045 3,200

24,000 11 '100 10,000 14,200 20,000 12,500 3,000

20,450 1,600

23,000 18,000

22,000

302,547

356,532

$1,089,979

279


6. LOAN PAYABLE

Page 12

2018 2017

Loan, bearing interest at 1.5%, repayable in blended monthly instalments of $568, due December 2026, secured by specified artwork with a net book value of $64,600

Less current portion

Due beyond one year

$ 51,848

6,080

$ 45,768

$ 57,838

5,990

$ 51 ,848

Estimated principal re-payments assuming debt is renewed under similar terms are as follows: 2019 $ 6,080 2020 6,171 2021 6,264 2022 6,359 2023 6,454


The organization is exposed to various financial risks through transactions in financial instruments. The following provides helpful information in assessing the extent of the Company's exposure to these risks.

(a) Liquidity risk

Liquidity risk is the risk that the organization will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its accounts payable and accrued liabilities, various long-term debt agreements, obligations under capital leases and operating lease commitments.

(b) Interest rate risk

Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market interest rates. The organization is exposed to interest rate risk on its fixed and floating interest rate financial instruments. Fixed-rate financial instruments subject the organization to a fair value risk, while the floating-rate financial instruments subject the organization to a cash flow risk.

Report Porter erii>S-20 19-0130 1ntemotlona1 Attachment 5

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280


8. GRANTS

Town of Georgina Canada Summer Jobs Magna Hoedown

9. DONATIONS

Artwork donations Monetary donations Gifts in kind

10. FUNDRAISING

Other Fundraising Reel Gem

$

$

$

$

$

$

Page 13

2018 2017

(110,000) $ (11 0,000) (15,419) (16,851)

(8,649)

(134,068) $ (126,851)

2018 2017

201,825 $ 64,605 8,346 18,490

580

210 751 $ 83,095

2018 2017

$ 1,018 5,651 8,045

5,651 $ 9,063

Report Porter etti>S-2019-0130 ]t:temallonal Attachment 5

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281

GEORGINA ARTS COUNCIL SCHEDULES TO THE FINANCIAL STATEMENTS Year ended December 31, 2018

SCHEDULE OF CLASSES AND CAMP FEES

Revenue Camps and art classes for children Canada Summer Jobs Grant Other programming Art classes for adults

Expenditures Contract services Art and camp classes Other expenses Refunds

Excess of revenues over expenditures

SCHEDULE OF GALLERY

Revenue Artist commission Retail Other revenues Indigenous commission

Expenditures Labour costs Artist commissions Other supplies Advertising Indigenous commissions

Deficienc~ of revenues over expenditures

$

$

$

$

Page 14

Schedule 1

2018 2017

16,820 $ 19,775 15,419 16,851 7,503 5,502 6,767 6,636

46,509 48 764

32,589 29,666 8,234 9,961 3,452 6,555

390

44,665 46,182

1,844 $ 2,582

Schedule 2

2018 2017

17,660 $ 18,417 3,686 6,818 2,533 150 1,010 1,078

24,889 26 463

19,472 15,323 9,282 12,321 3,124 4,506 1,095 4,003

473 102

33,444 36,255

~81555) $ ~91792)

Report Porter etli>S-2019-0130 1nternat•ona1 Attachment 5

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282

Exhibit B: 2018 Registered Charity Information Return

17 Report DS-2019-0130


283

Georgina Arts Council

••• Canada Revenue Agency

Agence du revunu du Canada

Registered Charity Information Return Sect1on A. Identification

Place bar code label here

Protected B when completed

• To help you fill out this form, refer to Guide T4033, Completing the Registered Charity Information Return. It can be found at canada.ca/cra-forms.

Note: Even if a charity is inactive, an information return must be filed to maintain its registered status.

Complete the following:

1. Charity name:

I Georgina-Arts-Council

3. BN/registration number:

187197-3616-RR-{)001

4. Web address (if applicable):

II Was the charity in a subordinate position to a head body? .. .. .. ... .. .. .. .................... . .. ........ . .. ....... .. .... ...... .. ... .all D Yes If yes, give the name and BN/registration number of the organization .

I Name: IBN (if applicable)

II Has the charity wound-up, dissolved, or terminated operations? ... . ............... . .......... .... .............. ............. Ei1 DYes

• Is the charity designated as a public foundation or private foundation? .. ... .. ...... .. .............................. . ............. EmJ D Yes D No

If yes, you must complete Schedule 1, Foundations. To confirm the charity's designation, go to the CRA's List of charities and refer to the charity's detail page.

Sect1on B: Directors/trustees and l1ke off1c1als

• All charities must complete Form T1235, Directors/Trustees and Like Officials Worksheet. Only the public information section of the worksheet is available to the public. Charities subject to the Ontario Corporations Act must also complete Form RC232-WS, Director/Officer Worksheet and Ontario Corporations Information Act Annual Return.

SectiOn c· Programs and general informatiOn

• Was the charity active during the fiscal period? ..................... ........ .. . . .. .. ...... .. ....... ....................... .......... . 111!1 D Yes 0 No If no, explain why in the "Ongoing programs" space below at C2 .

• In the space below, describe all ongoing and new charitable programs the charity carried on during this fiscal period to further its purpose(s) (as defined in its governing documents). "Programs" includes all of the charitable activities that the charity carries out on its own through employees or volunteers as well as through qualified donees and intermediaries. The charity may also use this space to describe the contributions of its volunteers in carrying out its activities, for example, number of volunteers and/or hours. Do not include the names of employees or volunteers. Grant-making charities should describe the types of organizations they support. Do not describe fund raising activities in this space.

Do not attach additional sheets of paper or annual reports.

Ongoing programs: 1,.PROVI DES.f' ACILfTIES.f'OR·INSTRUCTION~N-ARTS-ANO.CRAFTS ;2 • .PROVI DES.f' ACILITES·FOR-DISPLA Y .<JF-ARTS·ANO.CRAFTS3.-PROMOTE~ NTEREST ~ N-LOCAL -ARTISTS;4 . .PROMOTES LECTURES,.CLASSES.AND.SEMINARS·IN-ARTS·AND.CRAFTS5.-GRANTS.PRIZES,-AWARDS-AND.<JISTINCTIONS

New programs:

T3010 E (19) Version A (Ce formulaire existe en fran~ais.) 13102 w


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Canada Page I of 10

284



Registered charities may make gifts to qualified donees. Qualified donees are other registered Canadian charities, as well as certain other organizations described in the Income Tax Act.

IIIII . ll'ftiiMI D Yes - Did the charity make gifts or transfer funds to qualified donees or other organizations?............................ .. . . . . .. . Mililil If yes, you must complete Form T1236, Qualified donees worksheet/Amounts provided to other organizations .

• Did the charity carry on, fund, or provide any resources through employees, volunteers, agents, joint ventures,

~~~~~~~;~gr~m~~~j~t~t~~~~~!d~:~~~~;r~-~~~a_r~~-s,_ ~~t~t~~~· ~r ~-~a-ns ~~-th_e~ -~~~-~ -:~~lif~e~ ~o~~~~~f-~~ -an_y . __ .. .. . .. _ .. 11!1 D Yes

If yes, you must complete Schedule 2, Activities outside Canada.

Ill Political activities

A registered charity may pursue political activities only if the activities are non-partisan, related to its charitable purposes, and limited in extent. A political activity is any activity that explicitly communicates to the public that a law, policy or decision of any level of government inside or outside Canada should be retained, opposed, or changed.

(a) Did the charity carry on any political activities during the fiscal period, including making gifts to qualified donees that were intended for political activities? .................................. ..... . ....... .......... . .. ... . .. .. ...... .. .. IIJ D Yes

If yes, you must complete Schedule 7, Political activities, Tables 1 and 2.

Iii$ 0 ----------------=-(b) Total amount spent by the charity on these political activities ............. . ..... .. . .

(c) Of the amount at line 5030, the total amount of gifts made to qualified donees. Ell_$ _____ -=...0

(d) Total amount received from outside Canada that was directed to be spent on political activities . . ...................... . liJI _$ ________________ 0"-

If you entered an amount on line 5032 you must complete Schedule 7, Political activities, Table 3.

E11f the charity carried on fundraising activities or engaged third parties to carry on fundraising activities on its behalf, select all fund raising methods that it used during the fiscal period:

11!1 0 Advertisements/print/radio/ TV commercials

11!1 0 Auctions

1111 D Sales

ail Olnternet

llfl 0 Mail campaigns

11!11 D Telephone/TV solicitations

Iii D Tournament/sporting events

IIIII 0 Cause-related marketing

Ill Oother

IIIII D Collection plate/boxes

rill D Door-to-door solicitation

Ell 0 Draws/lotteries

&I 0 Planned-giving programs

.. D Targeted corporate donations/sponsorships Bill Specify:--- ------

Efl 0 Fundraising dinners/galas/concerts 1!111 0 Targeted contacts

• Did the charity pay external fundraisers? ............................ . .... .. .. .. .. .. ........................ .. .......... ....... ... ... Bfl DYes

If yes, you must complete the following lines, and complete Schedule 4, Confidential data, Table 1.

(a) Enter the gross revenue collected by the fund raisers on behalf of the charity ................ .. .. .. ........................ . $

(b) Enter the amounts paid to and/or retained by the fundraisers .. ...... . . . .. . . .... . .. .................. .. ........... .. .......... . $

(c) Select the method of payment to the fund raiser:

1111111 D Commissions

all Osonuses

fill 0 Finder's fee

~~~ 0 Set fee for services

fill 0 Honoraria

III O other

0 0

&II Specify: -------------------------------------------------------

lft!':\':l (d) Did the fundraiser issue tax receipts on behalf of the charity? .. .. . ... . .. .... .. ...... . ........................... .. ........... 1iiiif11 DYes

Ill Did the charity compensate any of its directors/trustees or like officials or persons not at arm's length from the charity for services provided during the fiscal period (other than reimbursement for expenses)? .. .. ............ .. ........ . .. D Yes

Ill Did the charity incur any expenses for compensation of employees during the fiscal period? .. . .. .... .. .... . .. .. ... ... ..... . Ell 0 Yes

If yes, you must complete Schedule 3, Compensation.

11!1 Did the charity receive any donations or gifts of any kind valued at $10,000 or more from any donor that 1!ft111ft1 D was not resident in Canada and was not any of the following: .... . ... .. .............................................. ........... liifiiiiil Yes

• a Canadian citizen, nor

• employed in Canada, nor

• carrying on a business in Canada, nor

• a person having disposed of taxable Canadian property?

If yes, you must complete Schedule 4, Confidential data, Table 2, for each donation of $10,000 or more.

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Page 2 of 10

285



.. Did the charity receive any non-cash gifts for which it issued tax receipts? . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . • . .. Ia If yes, you must complete Schedule 5, Non-cash gifts.

II Did the charity acquire a non-qualifying security? ............................ ... . .. .. .. .. ............. ............. .......... ....... Ell r.llll n:tr.'l Iiiii Did the charity allow any of its donors to use any of its property? (except for permissible uses) .............................. liliM

IIIII ~ lillil Did the charity issue any of its tax rece ipts for donations on behalf of another organization? . . . .. ... . ........................ liiiill

lEI Did the charity have direct partnership holdings at any time during the fiscal period? ... .. .. . . . . .... -· .. ....................... &II

Sect1on 0 : Financial mformat1on

Fill out either Section D or Schedule 6, Detailed financial information.

If any of the following applies to the charity, complete Schedule 6 instead of Section 0 :

(a) The charity's revenue exceeds $100,000 .

(b) The amount of all property (for example, investments, rental properties) not used in charitable activities was more than $25,000.

(c) The charity had permission to accumulate funds during this fiscal period .

DYes DNo

DYes DNo

0Yes 0 No

D Yes 0No

DYes DNo

Show all amounts to the nearest single Canadian dollar. Do not enter "See attached financial statements." All relevant fields must be filled out.

.... _,.. D Accrual 0 Cash .:. Was the financial information reported below prepared on an accrual or cash basis? ... ............. . ............. ...... ..... llliriil

El Summary offinancial position:

Using the charity's own financial statements, enter the following:

Did the charity own land and/or buildings? . ... . .. .... ... .. . .. . ... ............. . ...... . ... .. .............. ... ....................... .

Total assets (including land and buildings) . ..... .. ... .. ...... .. ............................................................... ..

Total liabilities ............ .. .. . . ...... .. .. .... .. .... .. .. .. ....... .... , ............................................................... ..

Did the charity borrow from, loan to, or invest assets with any non-arm's length persons?.

1!111 Revenue:

Did the charity issue tax receipts for gifts? .. .... ......... . . . . . .. .. ... .. . .

If yes, enter the total eligible amount of all gifts for which the charity has issued or will issue tax receipts .. . ...... ........ .

Total amount of 10 year gifts received ...... . .... ..... .. .. .. .. .............. .......... ....... ~~~~ $ 0

Total amount received from other registered charities .... . ........... .............. .............................................. .

Total other gifts received for which a tax receipt was not issued by the charity (excluding amounts at lines 4575 and 4630) ... .... . . . .. . . ... .. . ...... . ..... .. ........ .... . ..... . .................................. .

Did the charity receive any revenue from any level of government in Canada? .. ..... . ................. ... .................... .

If yes, total amount received . ...... . . .. .. ...................................... .. .. ................... . _ ............. .. ............. ..

Total non tax-receipted revenue from all sources outside of Canada (government and non-government) ................ ..

Total non tax-receipted revenue from fund raising ... .. .. .. ...... .. ........ .................. .. .. .... .. .. .. ...... ................. ..

Total revenue from sale of goods and services (except to any level of government in Canada) . .. . .. ... .. ...... ............ .

Other revenue not already included in the amounts above . .................. .. .. ...... ........ .... ........ ...................... .

Total revenue (add lines 4500, 4510 to 4570, and 4575 to 4650) ................... ... .. . .... .. .. .. .. ...... .................. .

Ill Expenditures:

Professional and consulting fees ... .. . .... .

Travel and vehicle expenses . .. .... ... . .... ... . .... .. .. ... .. .. .... .. ... .. . ....... .......... .. .. ..... .. .... .. ..... .. ..... .. .......... ..

All other expenditures not already included in the amounts above (excluding gifts to qualified donees) ................... ..

Total expenditures (excluding gifts to qualified donees) (add lines 4860,4810, and 4920) .... .. . . ... ..................... ..

Of the amount at line 4950:

{a) Total expenditures on charitable activities .. . ........... .......................... . $ 0

{b) Total expenditures on management and administration ........................ .. $ 0

Total amount of gifts made to all qualified donees . .. . ....... . . .. ........................ . .. ......................... .......... .... .

Total expenditures (add lines 4950 and 5050) ............... ....... . .... Re·pcHt' os:.:2'Q1'9:.:o ·1'30 ...... .... .

Attachment 5 131o2

Page 39 of 47

1111

Ill

Ill 1111 Ill Ill

DYes 0 No

1: ~I DYes D No

D Yes 0 No

$ 0

$ 0

$ 0

DYes D No

$ 0

$ 0 $ 0 $ 0 $ 0

ol

$ 0 $ 0 $ 0 $ 0

0

ol

Page3 oflO

286



Sect1on E: Cert1f1cat1on

This return must be signed by a person who has authority to sign on behalf of the charity. It is a serious offence under the Income Tax Act to provide false or deceptive information.

I certify that the information given on this annual return, the basic information sheet, and any attachment is, to the best of my knowledge, correct, complete, and current.

Name (print): Signature:

Bill-Major Position in charity: -'Date: Telephone number: President 2019/06/28

Sect1on F: Confidential data

• Enter the physical address of the charity and the address in Canada for the charity's books and records. Post office box numbers and rural routes are not sufficient.

Physical address of the charity Address for the charity's books and records

Complete street address

City

Province or territory and postal code

IB Name and address of individual who completed this return.

Name: Peter-J-Stone-Professionai-Corporation Company name (if applicable): Porter-Hetu-lnternational Complete street address: 542-Carmichaei-Lane City, province or territory, and postal code:

Hinton AB T?V-188 Telephone number:

l is this the same individual who certified in Section E? DYes @No 780-817-2259

Pnvacy statement

Personal information is collected under the authority of the Income Tax Act and is used to establish and validate the identity and contact information of directors, trustees, officers, like officials, and authorized representatives of the organization. This information will also be used as a basis for the indirect collection of additional personal information from other internal and external sources, which includes personal tax information, and relevant financial and biographical information. Personal information will be used to assess the risk of registration with respect to the obligations and requirements as outlined in the Act and is used for identification purposes .

The Canada Revenue Agency (CRA) will make the information on this annual information return available to the public on the Charities Directorate website, except for information identified as confidential. Personal information may also be disclosed under information-sharing agreements and in accordance with section 241 of the Act. Incomplete or inaccurate information may result in compliance measures including revocation of registered status.

Personal information is described in personal information bank CRA PPU 200 and is protected under the Privacy Act. Individuals have a right of protection, access to and correction or notation of their personal information. You are entitled to complain to the Privacy Commissioner of Canada regarding our handling of your information.

Notification to directors and like officials: The CRA strongly encourages the organization to voluntarily inform its directors and like officials that it has collected and disclosed their personal information to the CRA.

IKJ I confirm that I have read the Privacy statement above.

Checklist

A charity's complete annual information return includes:

• Form T3010, Registered Charity Information Return, and all applicable schedules

• Form TF725, Registered Charity Basic Information Sheet

• a copy of the charity's financial statements

• Form T1235, Directors/Trustees and Like Officials Worksheet

• Form RC232-WS, Director/Officer Worksheet and Ontario Corporations Information Act Annual Return, or Form RC232, Ontario Corporations Information Act Annual Return (if applicable)

• Form T1236, Qualified donees worksheet/Amounts provided to other organizations (if applicable)

• Form T2081, Excess Corporate Holdings Worksheet for Private Foundations (if applicable)

If financial statements are not included, the charity's registration may be revoked.

13102


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Page 4 of 10

287



Foundations Schedule 1

• Did the foundation acquire control of a corporation?. . .... .. ..... ...... . ................ . . . ... ... .. ... ....................... ..... . .. D Yes

B ~:~nt~~~i~~~~~:~~ i;~~~t:~ie d:c~:~i~!~~~ ~~-~~- ~~-r- ~-~~~~~t- ~~~r-~~i-~~- ~-~~~~~~~-·- ~-~~~~-~s~~-g -~r-~~lli-ng_ i~v~~t~~n~s~.. ...... .. D Yes

For private foundations only:

• Did the foundation hold any shares, rights to acquire shares, or debts owing to it that meet the definition of a non-qualified investment? ..................................................................... . .......... ....................... .... . .

• Did the foundation own more than 2% of any class of shares of a corporation at any time during the fiscal period? . If yes, you must complete and attach Form T2081, Excess Corporate Holdings Worksheet.

.. .. DYes

Dves

Act1v1t1es outs1de Canada Schedule 2

For more information go to canada.ca/charities-giving and see Guidance CG-002, Canadian registered charities carrying out activities outside Canada .

• Total expenditures on activities/programs/projects carried on outside Canada, excluding gifts to qualified donees . ...... .111 _$ _______ ___:0_

B Were any of the charity's financial resources spent on programs outside of Canada under any kind of an

{;:~~~d~~ge~:~~~~~~~i~e~o~~~~~sl~e~-~:. ~-~re_~~~-~~ ~ ~r !o_i~·t· ~-e~~~-~~ -~~ _a_n~ _o~~-e~ -i~~~~~~~-~~ -~~ -~~g-~~-i~-~~i~~-.. . . . . . . . . . . Bl D Yes

If yes, provide details of the amounts reported in Question 1 on line 200, that the charity transferred to these individuals or organizations in the following table:

Enter the country code where the Amount($) Name of individual/organization activities were carried out Show amounts to the nearest

(see list at the end of Schedule 2) Canadian dollar

• Using the list below, enter the country code where the charity itself carried on programs or devoted any of its resources .

• Were any projects undertaken outside Canada funded by Global Affairs Canada............ .. . ... .. ........ .. . ... ...... .. . Bl DYes 0 No

If yes, what was the total amount the charity spent under this arrangement? . . ................... ... .... .... ........... ...... .. Ell $ 0

• Were any of the charity's activities outside of Canada carried out by employees of the charity? ... .................... ... .... .. DYes DNa

B Were any of the charity's activities outside of Canada carried out by volunteers of the charity? .. ... .... . ....... . .. .. ... ... .. El DYes 0 No

• Did the charity export goods as part of its charitable activities? .............................. . .. ... ................... ......... ... Bl DYes 0 No

If yes, list the items exported, their value (in Canadian dollars), their destination and the country code.

Item exported Value (CAN $) Destination (city/region) Country code

13102


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Page 5 of 10

288


Country codes

AF-Afghanistan AL-Aibania DZ-Aigeria AO-Angola AR-Argentina AM-Armenia AZ-Azerbaijan

BD-Bangladesh BY-Belarus BT-Bhutan BO-Bolivia

BA-Bosnia and Herzegovina BW-Botswana

BR-Brazil BN-Brunei Darussalam BG-Bulgaria BI-Burundi KH-Cambodia CM-Cameroon

CF-Central African Republic TO-Chad CL-Chile CN-China CO-Colombia KM-Comoros CO-Democratic Republic of Congo CG-Republic of Congo CR-Costa Rica CI-Cote d'lvoire HR-Croatia

CU-Cuba

CY-Cyprus DK-Denmark

DO-Dominican Republic EC-Ecuador EG-Egypt SV-EI Salvador ET-Ethiopia FR-France

GA-Ga bon GM-Gambia GE-Georgia DE-Germany GH-Ghana GT-Guatemala GY-Guyana HT-Haiti HN-Honduras IN-India 10-lndonesia IR-Iran 10-lraq IL-Israel

PS-Israeli Occupied Territories IT-Italy JM-Jamaica

JP-Japan JO-Jordan KZ-Kazakhstan

KE-Kenya

Use the following codes for countries not listed above:

OS-Other countries in Africa

OR-Other countries in Asia and Oceania OM-Other countries in Central and South America OP-Other countries in Europe 00-0ther countries in the Middle East ON-Other countries in North America

KP-North Korea KR-South Korea KW-Kuwait

KG-Kyrgyzstan LA-Laos LB-Lebanon LR-Liberia MK-Macedonia MG-Madagascar

MY -Malaysia ML-Mali MU-Mauritius MX-Mexico MN-Mongolia ME-Montenegro

MZ -Mozambique MM-Myanmar (Burma) NA-Namibia NL-Netherlands NI-Nicaragua NE-Niger NG-Nigeria OM-Oman PK-Pakistan PA-Pa nama PE-Peru PH-Philippines PL-Poland

OA-Oatar RE-Reunion


RO-Romania RU-Russia RW-Rwanda SA-Saudi Arabia RS-Serbia SL-Sierra Leone SG-Singapore SO-Somalia

ES-Spain LK-Sri Lanka SO-Sudan

SY-Syrian Arab Republic T J-Tajikistan TZ-United Republic of Tanzania TH-Thailand TL-Timor-Leste

TR-Turkey UG-Uganda UA-Ukraine

GB-United Kingdom US-United States of America UY-Uruguay UZ -Uzbekistan VE-Venezuela VN-Vietnam YE-Yemen ZM-Zambia ZW-Zimbabwe


Page 42 of 47 13102

Page 6 of 10

289Geo1ginn Ans Council


Compensation Schedule 3

• (a) Enter the number of permanent, full-time, compensated positions in the fiscal period. This number should represent the number of positions the charity had including both managerial positions and others, and should not include independent contractors . Do not enter a dollar amount. ... .. . ........ . ..... 00 ... .... 00 . 00 ..... 00 . . ... 00 00 00 00 00

ED ._I _ ___ __,2! (b) For the ten (10) highest compensated, permanent, full-time positions enter the number of positions that are

within each of the following annual compensation categories . Do not tick the boxes, use numbers.

Iii D $1 -$39,999

&I c=:QJ $120,000-$159,999

Ell []] $250,000 - $299 ,999

1111 L] $40,000-$79,999

Ill L]$160,000-$199,999

IIIII 0 $3oo.ooo- $349,999

1D []]$ao.ooo- $119,999

.. [=:§] $200,000-$249,999

IIJI []] $350,000 and over

B (a) Enter the number of part-time or part-year (for example, seasonal) employees the charity employed during the fiscal period .... . .. . . .. ...... .. .............. . . ... . . .. . .. ........................................ .. ............ .. ...... . 00.00. 00.

&I ._16 _ ___ _____,

(b) Total expenditure on compensation for part-time or part-year employees in the fiscal period . . .. .............. ....... .. El $ 68,263 -------

II Total expenditure on all compe n~ation in the fiscal period .... ..... ....... 0000

111 $ 127,050 -------

Confidential data Schedule 4

The information in this schedule is for the CRA's use and may be shared as permitted by law (for example, with certain other government departments and agencies). 1. Information about fundraisers Enter the name(s) and arm 's length status of each external fund raiser.

Name (confidential)

2. Information about donors not res1dent 1n Canada

At arm's lengtn·f Yes/No (confidential)

Complete this schedule to report any gift of any kind valued at $10,000 or more received from any donor that was not resident in Canada and was not any of the following:

a Canadian citizen, nor

employed in Canada, nor

carrying on business in Canada , nor

a person having disposed of taxable Canadian property .

Enter the name of each donor and the value of the gift in the chart below. Select whether the donor was an organization (for example a business , corporate entity , charity, non-profit organization ), a government or an individua l.

Name (confidential) Value (CAN$) Organization Government Individual

D D D

D D D

D D 0

Non-cash gifts Schedule 5

• Select all types of non-cash gifts received for which a tax receipt was issued :

E!l!l CJ Artwork/wine/jewellery

IBiJI 0 Building materials

Ill 0 Clothing/furniture/food

Ill D Vehicles

El D Cultural properties

liJII D Ecological properties

Ell D Life insurance policies

EJI 0 Medical equipmenVsupplies

lli'l D Privately-held securities

IIIII D Machinery/equipment/ computers/software

EJ D Publicly traded securities/ commodities/mutual funds

liJI O sooks

lll0other

ED Specify: Arts-Supplies

B Enter the total amount of tax-receipted non-cash gifts .. ................ 00 .. 00 .. 00 00 . .. .. ..... 00 .. 00 ... 00 .................... 00 .... Ell $ 0


13102 Page 43 of 47 Page 7 of 16

290



Detailed f1nanc1al1nformation Schedule 6

Fill out this schedule if any of the following applies to the charity:

(a) The charity's revenue exceeds $100,000.

(b) The amount of all property (for example, investments, rental properties) not used in charitable activities is more than $25,000.

(c) The charity has permission to accumulate funds during this fiscal period.

Was the financial information reported below prepared on an accrual or cash basis? .. .. .. .. .. .. .. .. .. .. .. .. ............... .. .. .. .. lEI 0 Accrual 0 Cash

Statement of financial position

Show all amounts to the nearest single Canadian dollar. Do not enter "see attached financial statements." All relevant fields must be filled out.

Assets:

Cash, bank accounts, and short-term investments

Amounts receivable from non-arm's length persons

Amounts receivable from all others ...... .. ........ ..

Investments in non-arm's length persons .......... .

Long-term investments .......................... ... . ..

Inventories .. .. .. .. .. ...... .. . ... . .. . .... .. .... ... ...... .

Land and buildings in Canada . .. .. .. ... .... .. ...... ..

Other capital assets in Canada ... .. .. .. .... . .. .. .. . . .

Capital assets outside Canada ..................... ..

Accumulated amortization of capital assets ..... . .. .

Other assets ................ ..................... .. . .. ..

10yeargifts .... . ..... lll: $ 0

Total assets (add lines 4100 to 4170) .. ........ .. .

Statement of operations

Revenue:

Liabilities:

..,.s ____ -"9-L.,0'--9'--3'- Accounts payable and accrued liabilities .... .

_S ______ O-'-- Deferred revenue ............ .. .... .. .. ........ ..

_$ _____ ..::;5.=2..::;...6 Amounts owing to non-arm's length persons

_s ______ -=...0 Other liabilities ......................... ... . .... ..

..,s ______ O-'-- Total liabilities (add lines 4300 to 4330) ... .

$ 2,045 $ 0 $ 1,309,726 $ 0 $ 0 $ 0

llll._s __ 1...;,.,3_2_;.1 ,3_9__,o I

Amount included in lines 4150, 4155, 4160,4165 and 4170 not used in charitable activities ... ................. ..... . ..

Total eligible amount of all gifts for which the charity has issued or will isssue tax receipts ... .. .......................... ........ ...... ..

Total eligible amount of tax-receipted tuition fees . .. .... . .. . . ... .. .. . .... .. ...... .... .. ......... .......... •• $ 0

Total amount of 10 year gifts received......................... .. .... . .. .... .... ..... .. .... .. .. .. .. .. ....... 1 $ 0

Total amount received from other registered charities .......................................... ....................... ............... _ ..... ..

Total other gifts received for which a tax receipt was not issued by the charity (excluding amounts at lines 4575 and 4630). _ .. ... .

Total revenue received from federal government. .................................... .... .. .... . .............. . ........ ...... ......... .. ...... .

Total revenue received from provincial/territorial governments ............. ...... .. .. . ............ ... . ... .. . ... . . ...... ...... ........... .. . ..

Total revenue received from municipal/regional governments ...................... ........ .................. .. ......... . ................... .

Total non tax-receipted revenue from all sources outside Canada (government and non-government) ........ ... .... .. .......... .... ..

Total interest and investment income received or earned . ... . ..... ... . ......... .. .... .. .... . . .. . . .. .. ........ .... .. . ...... ............. .. ... .

Gross proceeds from disposition of assets .. .. .. .. .. .. .. •. .. .. .. .. .. .. .. .. .. .. .. ... ... .. .. .. .. .. .. . .. . .. . IIIII $ 0 Net proceeds from disposition of assets (show a negative amount with brackets) .............. .................. .. . ... ... . ... .......... .

Gross income received from rental of land and/or buildings ... . .. ..... . .. ... . .. .. .. .. .. .. .. .. . .. ....... .. . .. ............................... ..

Total non tax-receipted revenues received for memberships, dues and association fees ...... ......... . ... . ..... .... .. ............. .. . .

Total non tax-receipted revenue from fundraising ... .. ...... .. ... .. . ... ........ .. ..... .. . .. ......... ...... ....................... ........... ..

Total revenue from sale of goods and services (except to any level of government in Canada) .. .. ...... ......... ............... ...... .

$ 22 414 $ 28,908 $ 0 $ 51 848 $ 103,170

Other revenue not already included in the amounts above ........... ..... .. ..................... .. .. . .... ... .. .. .. . . ........ ... ........ .. .. ..

Specify type(s) of revenue included in the amount reported at 4650 111111---------------------...,---------. Total revenue (add lines 4500,4510 to 4560,4575,4580, and 4600 to 4650) .... ................................ ... .. .. .............. .

13102


Page 44 of 47 Page 8 of 10

291



Expenditures:

Advertising and promotion ... ........ ..... .. ... ... .......... .... .. .. .. .. . . .. .. .. . . ...... ........ ......... .. .. . ... . .... .................... ...... . . $ 4,303

Travel and vehicle expenses ...... .. .. .... .. ..... . . ..... .. . .... ... . ... .......... . . .. .... .. . .. ..... ...... ... . . . ..... .. .. 0000 .......... 00 .. ...... .. . $ 0

Interest and bank charges ................. .......... . . ... . .. ... ........... ... ..... .. .. ... .. ... . .. .. .. ................ ....... ...... .. .. .. . . . 00 ... .. $ 2,675

Licences, memberships, and dues .................. 00 .. ....... 00 .. .. ................ ........ .... .. .. .. .............. . ...... ... .. 00 .. .... . ...... . $ 0

Office supplies and expenses . ... . .. .... .. ... ......... .. . . .... .. . .. .. ... .... . ... .. .. .. ......... .. ... .. . . . ............. .... oo .. ......... ... . .. .. .. . $ 18,821

Occupancy costs ......................... ...... ... .. . ...... . ...................... .. .. 00 .. .. ....... ............. .. ... . .. . . .. .. , ...... ..... . ...... .. $ 27,290

Professional and consulting fees ....... . ...... .. . ... .. .. . .. 00 .... ... .. 00 00 00 ......... .. .. .. . ... . ... ... .. .. . .. . 00 .... ... . .. . ................. 00 00 . $ 9,033

Education and training for staff and volunteers .. . .. .. 00 ...... . ....................... .. .. .... ..................... .... 00 . . ... . ................ . $ 0

Total expenditure on all compensation (enter the amount reported at line 390 in Schedule 3, if applicable) 00 . . ..... . ... . 00 .. . 00.00 • •• $ 127,050

Fair market value of all donated goods used in charitable activities ..... ................ .. .. .. .. .. .. .. .......... .......... 00 ... 00 ......... .. $ 0

Purchased supplies and assets 00 .oo .. ...................... .. . . . .. 0 .... . .. .. .. ..... .. .. .. ......... ........ ... ...... .. 00 ........ 00 , . .. 00 .. . . 00 • •• $ 41 ,675

Amortization of capitalized assets .. 00 .. .... .. ............. ... .. . .. .. .. .. .. oo .. . .. ...... .............. .. . .. .... ... ... .... .. ..... .. .... .... ....... . $ 2,362

Research grants and scholarships as part of charitable activities .. ... . ... . ... . .. .. ... . .......... .. .. ... ... .. .. .. ..... .. .. . ...... 00 .. .. ... . 00 $ 0

All other expenditures not included in the amounts above (excluding gifts to qualified donees) .... . . . . . . . . . .. .. ......... ... .. . 00 ...... .. $ 250

~:P~c::dt~~~~g~ -~~:.~.~~it~~~.~ .i~.~~ud.~d. i~. th~ .~~~u~t .. . . . .. ... ..... III _D_o_n_a_t_io_n_s ____________ __ --.--..-- ------ill$ Total expenditures before gifts to qualified donees (add lines 4800 to 4920) .. ........ • oo ............ 00 .. . ... 00 .. .. .. . 00 00 .... .. ........ ..

233,459

Of the amounts at lines 4950 and 5031 (reported at C5 Political activities (c)):

(a) Total expenditures on charitable activities ......... ........ ... oo . .. . .. . oo · • · .................... .... . $ 191,244

(b) Total expenditures on management and administration .... ... .... .. . .. . 00 .. .. .. ....... .. ..... .. .. $ 42,215

(c) Total expenditures on fundraising ... ......... . . .... . . .... ..... ........................ ........... 00 ••

$ 0

(d) Total expenditures on political activities, inside or outside Canada, from question C5 (b) .. .. . $ 0

(e) Total other expenditures included in line 4950 .. ... . .. 0 ............... .............. .. .. .. . . .. .. .. .. $ 0

Total amount of gifts made to all qualified donees ......... .... 00 ...... .... . ... . . . ...... . ......... ..... 00 ... . ... . ... . .. ...... .. .. ... .. . ...... ..

Total expenditures (add lines 4950 and 5050) . ... ........... .. ...... .. ....... . .. .... .. .. ............ 000000 00 00 · oo • oooooo••oooo .. . ... .... .. ..

0

233,4591

Other financial information

Permission to accumulate property:

Only registered charities that have written permission to accumulate should complete this section .

• Enter the amount accumulated for the fiscal period, including income earned on accumulated funds ... 00 ......... .... 00 ... 00 00 .. . 00 $ 0

• Enter the amount disbursed for the fiscal period for the specified purpose . .... .. .. . 00 00 .. 00 ••••••••••• • •• 00 .... 00 .... 00 .. 00.00 ... .. 00 .. $ 0

Permission to reduce disbursement quota:

If the charity has received approval to make a reduction to its disbursement quota, enter the amount for the fiscal period 00 . .. 00.00 lfil _$ ______ 0_

Property not used in charitable activities:

Enter the average value of property not used for charitable activities or administration during:

• The 24 months before the beginning of the fiscal period .. ....................... .. ... .............. 00 .. 00 .. ................ 00 ........ .. . . $ 0

• The 24 months before the end of the fiscal period ......... .. .... .. . .. . 00 ........... . ............ , 0 ... 00 . .... 00 ...... oo ............. 00 .... .. $ 0

13102


Page 45 of 47

Page 9 of 10

292



Political act1v1t1es Schedule 7

A registered charity may pursue political activities only if the activities are non-partisan , related to its charitable purposes, and limited in extent. A political activity is any activity that explicitly communicates to the public that a law, pol icy or decision of any level of government inside or outside Canada should be retained, opposed , or changed.

a Describe the charity's political activities, including gifts to qualified donees intended for political activities, and explain how these relate to its charitable purposes.

B Identify the way the charity participated in or carried out political activities during the fiscal period.

Resources used Select all the boxes that apply

Staff Volunteers Financial Property

Media releases and advertisements D D D D Conferences, workshops, speeches, or lectures D D D D Publications (printed or electronic) D D D D Rallies, demonstrations, or public meetings D D D D Petitions, boycotts (calls to action) D D D D Letter writing campaign (printed or electronic) D D D D Internet (website, social media (Twitter, YouTube)) D D D D Gifts to qualified donees for political activities D D D D Other (specify):

D D D D

Funding from outside of Canada for political activities

• If the charity entered an amount on line 5032, Question 5(d) in Section C, complete the table below. Enter the political activity that the funds were intended to support, the amount received from each country outside Canada, and the corresponding country code (using the codes provided in Schedule 2) . For more information on how to complete this table, see Guide T4033.

Political activity Amount

13102

Country Code


Page 46 of 47

Page lOof iO

293

Exhibit C: KPI Summary & Budget Report, 2018 though 2020

2018 2019 1 20202

Number of Visitors

1 2019 Actuals presented are year-to-date actuals with forecasted figures to yearend 2 2020 KPI are based on the services agreement between the Town of Georgina and the Georgina Arts Centre. Some KPI's have been adjusted based on changes in circumstances. Actual figures presented are budgeted amounts for the 2019 year.

44 Report DS-2019-0130


294

Request- $24,000

A ty is f Funding Requests from Community Organizations· Georgina Mifitary Museum na s 0 {Add Community Org Name Here}

Evaluation Criteria

Alignment with Corporate Strategic Plan

Alljjnment with applicable Departmental Plans

Service provided Is mandated? Olscretlonary7






Comments

N/A

Cultural

Discretionary

We have an increase in requests to attend out of town venues, also a marked increase in visitors from out of town, these are giving us a very posotlve feed back about our Museum etc.

A marked increase in out of town visitors is very eveident, to whom we inform of 1he other attadions in town, including Pioneer Village also the Rock

Local History,Education,Presavation, First Nations lnvolvment

NotApp

Visit Schools,Legions,Special Events by request,PreseNe local History


295

Analysis of Funding Requests frorn Cornrnunity Organizations: Georgina Military Museum {Add Cornrnunity Org Narne Here}

Evaluation Criteria

Alignment with Corporate Stlilteglc Plan

Alijjnment with applicable Departmental Plans

Service provided Is mandated? Discretionary?


Provides e£onomlc development benefits




Comments

N/A

Cultural

Disuetionary

We have an increase in requests to attend out of town venues, also a marked increase in visitors from out of town, these are giving us a very posotive feed back about our Museum etc.

A marked increasa in out of town visitors is very eveident, to whom we infonn of the other attactions in town, including Pioneer VHiage also the Rock

Local Hlstory,Education,Presavation, First Nations lnvolvment

NotApp

Visit Schools,Legions,Special Events by request, Preserve local History


296

Demonstrated serva delivery ability


oraanlmton has anrent business plan

Demonstrated flnandal vlabllltv

ReNan~e on tlllrd partyfundlns

Demonstrated success In achievlns srant monies

Demonstrated &ucuss In fundralsln& effort&

Service agreement with Town In place

Plannfna approval5 In place


Over the past 11 years the museum has lmproved,elso grown to over 4 times its ortglnal size

I...,P.,!' "'·"' n~w ""''""ur.' w~u• "!" .:-::·'"' '"t~1,~1JP.t"" n~.n ~ 10 :raays a week, also mcrease the total of bUJidmgs to , up from the present 3

Install climate controHn # 1/rortable, Add two portables, Bring a stored 1957 Radar raDar on site.

We Operate on a very tight budpet, together with good fiscal managment every year shows 1mprovment.

Town of Georgina, Donations., Events

Trilliam, Southlake,

Military Cay fundraiser, attendance, Donations, Third party fund raising events

No

No

GTA, Schools, Service Clubs, Legions, Prvate Groups


297



It of participants In outreach events

No

12 in the past 12 moths, increasing,

sto soo


298

26061 Woodbine Ave Keswick ,On. L4P-3E9 www.georginamilitarymuseum.ca frontdesk@georginamilitarymuseum. ca 905-989-9900

Aug 29,2019

Town of Georgina 26557 Civic Centre Rd Keswick, On L4P-3G7

Attention Rob Weater

Dear Rob,

With regard to the upcoming budget deliberations for the 2020 business year, the Georgina Military Museum respectfully requests to be considered once again for nominal funding.

We have endeavored in the past to be conservative in our activities , thereby allowing us to maintain our funding request at a stable level of $24,000 per annum, released over twelve months, as per previous years.

I further like to point out that the Georgina Military Museum depends on this funding together with our community fund raising efforts, also public donations in order to offer Community Education support inside and outside our community

1


299

honouring our local military veterans past and present together with Canada's Military History

We continue to be 1 00% non-profit, run by volunteers who donate their time to keep ore doors open. We are one of the very few organizations that proudly operate without paid staff.

We hope this meets with a favourable review, we are avalaible at any time to answer any questions you may have.

Yours Truly,

Sid Giddings President

2


300

CREDITS

Town of Georgina Grant

Global Foods- Bill Rouse Donation

Anne Wilson- Donation

Donation Jugs

Gate Admissions

Food Sales

Merchandise/Books/etc Sales

Silent Auction

Interact Transactions (gate/auction)

Interaction Transaction (auction)

TOTAL CREDITS

DEBITS

GEORGINA MILITARY MUSEUM

MILITARY DAY JUNE 22N°, 2019

PROFIT/ LOSS STATEMENT

$2,400.00

450.00

200.00

209.00

2,850.00

562.00

723.00

1,311.00

747.25

15.00

$9,467.25

Portable Toilet Rentals $ 412.45

Sid Giddings- Cheque 1181 (ice/beer 69.42

Diane Doggart- Cheque 1183(bacon/suns. 92.42

Sid Giddings- Cheque 1195 (ticketmaster 38.95

Lois White- Cheque 1182 ( Zehrs 61.25

Zehrs- extra burgers, pop, ice 73.45

All Reasons Party Rentals 1,112.35

Special Missions- Ammunition 4,449.60

Donation to Keswick & District Lions 100.00

Interact Costs 140.17

TOTAL DEBITS $ 6,550.29

PROFIT

$9.467.25

$ 6,550.29

$ 2,916.96

(Note of Interest- if not for Town Grant & Personal Donations- $3050.00 would be Loss of $133.04)


301


Financial Statement

January & February 2019

Monies on Deposit - December 31st 2018

Deposit - January 2019 - nil January 30th 2019 - monthly bank fee refunded

Total Credits

Expenses-Cheque #1121- Living Properties $ 1,096.10

AIW -- Heartland Insurance 13 3.15 #1137- D.Doggart (lunch float) 400.00 #1138- Bell Mobility 96.05 #1139- Hydro One Networks 261.74 #1140- D.Doggart (office) 38.97

Bank Fee 4.95 *#1118- Keswick Lions 200.00 *#1119- Georgina Ch. Of Com. 100.00 *#1120- Hydro One Networks 234.19 *# 1121 -Bell Mobility Inc. 96.05 *#1122- Bell Canada 153.83 *#1123- Enbridge 187.55

Total Expenses- $ 3,002.58

Monies on Deposit - January 31st 2019

Deposit- February 2019- nil

Expenses-Cheque #1122- Living Properties $ 1,096.10

A/W --Heartland Insurance 133.15 # 1141 - Humber Valley Const 1,582.00 #1142- Bell Mobility Inc. 98.93 #1143- Bell Canada 156.52

Bank Fee 4.95 Total Expenses- $ 3,071.65

Monies on Deposit- February 28, 2019

Note-

$ 13,588.69

4.95 $ 13,593.64

$ 3.002.58

$ 10,591.06

$ 3,071.65

$ 7,519.41

** Cheques #1118 to 1123 were written December 2018 but cashed in January 2019


302


Financial Statement

March & Apri12019

Monies on Deposit- February 28, 2019 $ 7,519.41

Deposit March 28th, 2019-Total credits-

$ 4,207.35 4,207.35

Expenses-Cheque # 1144- Enbridge

#1123- Living Properties AIW -- Heartland Insurance #1145- Ron Serkies #1146- Ian Johns #1147- Hydro One Networks # 1148 - Enbridge #1149- Void cheque # 1150 - Bell Canada #1151- Sid Giddings #1152- Hydro One Networks #1153- Bell Mobility # 1154 - Sid Giddings

$ 245.04 1,096.10

133.15 43.85

214.90 262.87 245.68

0.00 235.89 379.11 241.64 79.10

#1155- D.Doggart (office expense) #1156- Sid Giddings

122.47 13.08 93.66 11.80

Total Expenses-

#1157- D.Doggart (Canada Post) Bank Fee

Monies on Deposit March 28, 2019

4.95 $3,423.29

$ 11,726.76

$ 3,423.29 $ 8,303.47

Deposit - April 30,2019 Total Credits-

$ 7,533.80 $ 7.533.80 $ 15,837.27

Expenses-Cheque # 1124 - Living Properties $ 1,096.10

a/w -Heartland Insurance 133.15 Bank Fee re cheque order 14 7.14

#1158- Sid Giddings 362.33 #1159- Sid Giddings 327.54

Bank Fee 4.95 Total Expenses- $ 2,071.21 $ 2.071.21

Monies on Deposit- $ 13,766.06


303


Financial Statement

June 2019

Monies on Deposit- May 31st. 2019

Deposit- Canada Helps Donation- June 07/19 MSP --June 21/19 MSP --June 24/19 MSP -- June 24119

Deposit- Museum- June 241h, 2019 Total monies deposited in June

Total Credits-

Expenses-Cheque #1126- Living Properties

Total Debits-

AIW -Heartland Insurance #1171 -Sid Giddings #1174- Enbridge # 117 5 - Bell Canada #1176 -Sid Giddings #1177- Bell Mobility Inc. # 1178 -Hydro One Networks Inc. # 1180 - Jones DesLauriers Insurance # 1181 - Cash Float re Military Day # 1182 - Lois White

Bank Fee MSP MSP MSP

Monies on Deposit - June 28th, 2019

Note- Cheque #1173- outstanding (D.Doggart $ 19.05) #1179- outstanding (S.Giddings $253.23)

28.80 1.00

218.00 527.00

$2.988.00 $3,763.80

$1,096.10 133.15 74.96

137.50 212.35 296.35

82.07 147.98

1,040.04 500.00 61.25

4.95 50.00 88.14

$ .78 $3,925.62

Note - Credits and Debits listed as MSP relate to Interact Transactions

$ 10,986.15

$ 3.763.80

$ 14,748.95

$ 3.925.62

$ 10,823.33


304

GEORGINA MILITARY MUSEUM Financial Statement

July 2019

Monies on Deposit- June 28, 2019 Deposit- MSP- July 02/19

MSP - July 04/19 MSP - July 08/19 GMM- July 25/19 GMM- July 25/19 GMM- July 25/19

Total Monies Deposited- July 2019 Total Credits -

Expenses-

$ 0.26 20.25 25.50

500.00 6,625.00 6,097.70

$ 13,268.71

Cheque #1173- D. Doggart $ 19.05 #1179- S.Giddings 253.23 #1127- Living Properties 1,096.10

AfW - Heartland Insurance 133.15 #1183 - D.Doggart 92.42 #1185- Lipchitz Prof. Corp. 1,356.00 #1186-Enbridge 166.75 #1187- Bell Canada 191.26 # 1188 - Lonergan Alarms 610.20 #1189- Special Missions Or II 4,449.60 #1190- Portable Toilet Rentals 412.45 #1191- S.Giddings 110.51 #1192- Canada Post Corp. 101.70 # 1193 -Bell Mobility Inc. 96.05 #1194- All Reasons Party Rent 1,112.35 #1195- S.Giddings 98.62 #1196- South Shore Printins 22.60 #1197 -Bell Canada 545.03 #1198- Enbridge 86.30 #1199- Hydro One Networks 147.07

Bank Fee 4.95 Bk Cash Deposit Fee 7.93

MSP 3.20 MSP 88.14 MSP $ 0.24

Total Expenses- $ 11,204.90 Monies on Deposit-July 31,2019

Note- Cheque 1184- outstanding- N.Schwertfeger $22.59 Note - Credits and Debits listed as MSP relate to Interact Transactions

$10,823.33

$13,268.71 $24,092.04

$11.204.90 $12,887.14

(Credits Total- $46.01 Debits Total- $91.58 =Difference $45.57loss)


Page 10 of 10

305

Analysis of 2019 Funding Request- Georgina Farmers' Market

Request- $8,000



Service provided is mandated? Discretionary? Evidence that programs and services offered provide measurable benefit to the community








Comments Engage and Build our Community and Partnerships Grow our Economy

Economic Strategy and Action Plan -Strategic Action 3 - Support the development of Agri-tourism business, such as the Farmers' Market, local value added farm businesses ... promote the production of local food, culinary tourism and further diversify the Town's tourism attractions.

Discretionary

Although it is difficult to measure the direct benefits to the community, staff are aware that the market has created an increased awareness of the Link and the various tenants as well as helping to promote our various community organizations. The Market has also resulted in a number of entrepreneurs expanding their home based businesses.

Data has not been collected to confirm the specific economic benefits.

The Market has become a Sunday morning gathering space for many residents and visitors who come to enjoy the music, coffee, breakfast and purchase fresh goods.

N/A

Famers' Markets in general provide an opportunity for attendees to gain a better understanding of where their food products come from.

For the past 4 years the Farmers' Market has operated the market from May to September.

N/A

Business Plan/budget provided.


Page 1 of 6

306











With funding from the municipality and from sponsors together with the venue, the Market has provided a budget that allows for the ongoing operation of the Market for 16 + weeks.

As with the majority of Markets across York Region and beyond funding from the municipality will be required to ensure the long term viability of the Market.

The Market has been successful in obtaining grant funding from the Economic Development Grant Program for the past 4 years. However, this past year, the Program was oversubscribed and the funding available to the Market was significantly reduced.

The organizers continue to solicit sponsorship for the Market.

N/A

N/A

The Market has consistently provided space for over 30 vendors. And while attendance is weather dependent, and while difficult to track, the Market consistently has over 1 000 visitors.

The Economic Development Office Staff attend the Board meetings.

The Market has made efforts to have a presence and or attend at other events during the summer months in order to promote the market.

N/A


Page 2 of 6

307

Sept 20, 2019

20849 Dalton Rd. Sutton [email protected]

GeorginaFarmersMarket.ca

The Georgina Farmers Market is in its fourth successful season and has continued to grow each year to include more vendors, along with a steady increase in foot traffic. We now host 35+ vendors of various kinds, including ready to eat prepared foods , farm fresh produce, specialty items as well as a variety of crafters. Feedback from the vendors and community members has been overwhelmingly positive! We currently run for 20 Sundays per season, or five months total, and according to our own formal and informal head counts the market attracts between 1200 and 2500 people each Sunday, with the average being about 1800. Based on Georgina's population base, turnout is considered high by standard farmers market metrics. The Georgina Farmers Market has always aimed to create a positive space by providing live local entertainment, in the form of live bands, balloon clowns, face painting and yoga. Further, our policy is always to support local non-profit organizations looking to raise awareness by waiving booth costs, making it easier for groups to reach a larger audience.

Our Customers

For many customers, the opening of the Market in May is viewed as an occasion that marks the beginning of spring and an opportunity to reconnect with other members of the community. Market goers follow the passage of summer as the variety of products change in the Market. As we say, it gets better as the season goes on! Customers at the Market also indicated that they enjoy socializing with the vendors and are very interested in supporting local growers. We have found that many customers also make additional shopping stops during their outing to the Market, visiting neighbouring businesses throughout Sutton's downtown area. The Georgina Farmers Market is indeed a unique event where the community can come together and interact.


Page 30r6

308

Local Economic Benefit

We estimate that most market attendees will spend approximately $34.00 on average, some more, some less - this number is based on the Ontario average, inflation adjusted, from a University of Guelph Farmers Market study dated from 2008. Considering attendance (many of our weekly visitors live outside Georgina!), the market generates a monthly economic throughput of $204,000 and a seasonal throughput of $1,020,000! If half of this is vendor income after costs, the Georgina Farmers Market helps generate a half million dollars per season in income for local farmers, bakers and crafters.

We are very pleased to have become such a vital economic engine for the local community, and appreciate all the support we've received from Georgina residents as well as from the Town of Georgina.

The Georgina Farmers' Market is asking for a yearly grant of $8000 and to have the Town of Georgina waive the outdoor fee, this would allow us to properly market our event to attract more patrons and vendors, and help us constantly improve the market every year, maintaining it as yet another tourist attraction and visitor incentive for Georgina proper.

Thank you kindly for your time and consideration,

Natalia Zammitti

Founder and President of the Georgina Farmers' Market


Page 4 of 6

309

GEORGINA FARMERS MARKET 2018

AdVertising

Date Vendor-fees Spon!OQrship Bands Entertainment Items lll.M. pay Volunteer pay /Promotion Businest Items ~enses Insurance Rental

$ 100..00 bank/montreal adv

ZO-May $ 25000 Enerqy Levels $ 30000 $ t.OOO.OO $ 4AD.OO s 280.24 We PrintTs111rts shirts $ 22.46 Dol tv

22-Mav s 2..675.00 s 5()()_00 HomeHardware s 58195 Y!< l<ledia G<ouo Sibbald PI Guide

22-Mav $ 450.00 s 2.000 00 NataliaZ. s 2.136.83 Sioma Promo~ons Tote Baas

22-Mav s 5.005.00 $ 1.335 66 YR Media Grouo Advocale

27-M!Iy_ $ 30000 $ 90.00 s 144.08 lmaoe Action Print Board/metal frame s 1190 Bandaidlgarcl!'" 3.Jun s 1.825 00 s 30000 s 1.000.00 $ 9000 $ 589.01 lmaoe Adion Print brochures s 193.07 walkie talkie x 4

10-Jun $ 8,000.00 TOG $ 300.00 $ 90.00 s 30.00 GrttCert.GLP $ 1418 moJI<ers/Qaycla 17-Jun $ 395.00 s 300..00 s 150..00 Balloons. $ 9000 s 9.10 BabvWioes

24-Juo s 30000 s 90.00 s 3381 duct taoelties

1-Jul s 1.325..00 $ 300,00 $ 1250 00 $ 9000 $ 6620 fuel

8-Jul s 300.00 $ 90.00

15.Jul s 175 00 $ 300..00 5 90.00

22-Jul $ 30000 s 150.00 Balloons $ 11000

29-Jul $ 300.00 $ 13000

5-AuQ. s 740.00 $ 300.00 s 150 00 Hoc>a Hooo $ 1.000.00 $ 90.00

7-Aug 51 .654.56 s 1,760.54

12-Auo $ 300,00 s 90.00

19-AuJl $ 300 00 $ 150,00 balloons $ 90.00

26-Aug $ 300.00 $ 90.00 s 15.31 Dollararua ri'IJer rocksloaint

2-Se<> s 1 540 00 $ 300.00 s 1250,00 $ 90.00

9-Sep $ 100.00 $ 300,00 $ 150.00 balloons s 90.00

16-Seo 5 300.00 s 130 00

23-.Seo ! 30000 $ 130.00

30-.Sep $ 300.00 $ 130.00 $ 45.19 Locks

t.()cl $ 582.52 Sigma Promotions ToLes

26-0d. $ 610.60 SiQma Promotions tlJmb!ers

s 1•.23000 $ 10.750 00 $ 6,000.00 s 750.00 $ 5.500.00 $ 2,330.00 S6.40620 $ 395.91 $1 ,654 56 $ 1,760 54

Revoove s 24.98000 e><QenSe• S2~.i97 21

di1l $ 182. 79 !

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310

Revenue

Grant $ 3,500.00

Vendor Fees $ 18,465.00

Sponsorship $ 3,000.00

Expenses

Entertainment $

Market Manager Wages $

Volunteer Pay $

Adertising/Promotion $

Expenses $

Insurance $

Rental $

GEORGINA FARMERS MARKET

2019 YEAR END FINANCIALS

Revenue

5,900.00

6,500.00

900.00

4,197.94

3,938.35

1,440.75

1,741.95 Expenses

Difference

$ 24,965.00

$ 24,618.99

$ 346.01

311

GEORGINA

Memo To: Council

From: Sarah Brislin, Committee SeNices Coordinator

C.C.: Rachel Dillabough, Town Clerk

Date: 8/30/2019

Re: Georgina Selection Committee Terms of Reference Recommendation

On August 15, 2018 Council referred back to Selection Committee the proposed amended Georgina Property Standard Committee Terms of Reference. The proposed Terms of Reference were included in a broader project to create consistent TORs for all committee, board, and other appointments. The review was delayed due to an election year and a prolonged selection process for some of the Committees that took precedence over other matters. The Committee referred the Terms to Municipal Law Enforcement Staff and were satisfied with the proposed changes. On July 10, 2019 the Selection Committee passed the following resolution:

RESOLUTION SC-2019-0033

That the Georgina Selection Committee recommend Council approve the Georgina Property Standard Committee Terms of Reference.

Carried.

312

GEORGINA

Town of Georgina Property Standards Committee (GPSC)

Terms of Reference

Purpose

The Property Standards Committee is appointed by Council pursuant to the provisions of the Building Code Act, to deal with matters related to the Town's Property Standard By-laws and the Town's Official Plan.

Meetings

1. The Committee shall meet as required throughout the year. 2. Quorum for the Committee shall be the majority of the active members (50% plus

1 or round up to nearest whole number).

3. Members of the Committee who are unable to attend a regular meeting are required to report their absence prior to the meeting date and/or time.

4. The office of a member becomes vacant if the member is absent from the meetings for three successive meetings without being authorized to do so by a resolution of the Committee.

5. The Committee shall develop and follow Rules of Practice and Procedure ["Rules"] consistent with the Committee's authority under the Building Code Act and Ontario Building Code applicable at the time.

Responsibilities

1. The Committee will elect and appoint a Chair and Vice Chair in accordance with the Rules, and shall:

2. The Committee presides over hearings for owners/occupants upon whom an order has been served by a Municipal Law Enforcement Officer, whom are not satisfied with the terms or conditions of the order.

3. The Committee in hearing the appeal has all the powers and functions of the by-law enforcement officer while the Committee is hearing and appeal to an order and may confirm the order to demolish or repair or may modify or rescind it, or may extend the time for compliance.

4. The Committee's decision should uphold the intent and purpose of the Town's Property

313

Standards by-laws and of the Town's Official Plan.

5. The Committee's decisions may be appealed to the Ontario Court (General Division) by the municipality or the owner/occupant of the Property on which the Order was made.

Term & Membership Composition

1. Appointed by Council, the Committee shall consist of a minimum of three (3) members who:

• Are able to be objective, possess relevant education component or equivalent experience

• Have an open mind to fully consider evidence provided.

To be eligible to make application and to serve on this Committee the individual must be a qualified elector in the Town of Georgina.

2 Under the direction of the Municipal Law Enforcement Division, secretarial support services will be provided by the Town of Georgina.

3. Resignations from the Committee must be in writing .

4. The Committee shall be appointed for the term of Council, but shall continue until such time as new Committee members are appointed by a new Council following an election. Members may be reappointed at the discretion of Council.

5. Recognizing that vacancies may arise, Council will request submissions from the public and will appoint citizens to fill such vacancies.

6. An end of term report indicating accomplishments and, if required, outlining objectives going forward is required.

Remuneration

$40.00 per meeting, not to exceed ten (1 0) paid meetings per year

314

Member in Good Standing

The rules governing the procedure of Council and the conduct of members shall be observed by this Committee. All members should reflect appropriate conduct when attending meetings and/or representing the Town.

General Conduct

All members will abide by the Town of Georgina's Code of Conduct and other applicable Town policies and guidelines.

Budget

The Committee, if deemed necessary, will submit a budget for Council 's approval, to include anticipated revenue and estimated expenditures. Purchases will adhere to the Town's purchasing By-law or require the GAO's approval. The budget will be administered by the Director of Administrative Services. In addition, other funds may be requested of Council for special projects or undertakings.

Use of Town Logo/Letterhead

The Committee has the ability to draft correspondence and make contacts with external organizations/individuals to solicit information to/from the public, to carry out its mandate. However, the nature and information shall be approved by the Communications Manager and shall not bind the Town. The Committee shall adhere to the Town logo policy in carrying out the mandate of the Committee.

Authority

The Committee shall work within the scope of their responsibilities as set out in this Terms of Reference. Any information or action that binds the Corporation will require Council's approval.

Confidentiality

The Municipal Act, S. 0. 2001, c. 25, shall bind the members of the Committee as it relates to confidentiality, conflict of interest, closed sessions, and any other requirements under the Act, which pertain to the conduct of officials.

Procedural By-Law

The rules and regulations contained in the Town of Georgina Procedural By-law shall be observed in all proceedings of the Committee and shall be the rules and regulations of the dispatch of business by the Committee.

315

Ministry of Municipal Affairs and Housing

Office of the Minister

777 Bay Street, 17'" Floor Toronto ON M5G 2E5 Tel.: 416 585-7000

September 24, 2019

Ministere des Affaires municipales et du Logement

Bureau du ministre

777, rue Bay, 17• etage Toronto ON M5G 2E5 Tel.: 416 585-7ooo

RE: Building Code Services Transformation

Dear Head of Council,

!.lj ~

Ontario

19-4232

I am writing today to announce that my ministry is launching a consultation on potential changes to the delivery of building code services. On September 24, 2019, I released a discussion paper: Transforming and Modernizing the Delivery of Ontario's Building Code Services.

Our government has heard from stakeholders about the need for better, modern, and timely services to support the building sector's ability to understand and apply building code requirements. To do this, the ministry is proposing to establish a new administrative authority to deliver a suite of enhanced and new user-driven services. Modernized service delivery will ensure that the sector has the supports it needs to continue growing Ontario's economy, while protecting public health and safety.

Your feedback is important and will help inform enhancements to current building code services and the development of new services, which would:

• strengthen public safety

• streamline customer service and approval processes

• deliver sector-driven services

• provide timely and modern tools and products

• promote consistency across the province

• enhance integrity in the system.

. . ./2

316

-2-

We will also be hosting regional information sessions that will include an informational session for the sector earlier in the afternoon (1 :00- 3:00 p.m.) and a public open house in the evening (5:30 - 7:00p.m.). Sessions will be held on the following dates:

1. City of Belleville: Friday, October 4, 2019 Belleville Lions Club, 119 Station St., Belleville

2. City of North Bay: Monday, October 7, 2019 North Bay Memorial Gardens, 100 Chippewa St. W., North Bay

3. Municipality of Chatham-Kent: Wednesday, October 9, 2019 Chatham-Kent Cultural Centre, 75 William Street, Chatham-Kent

4. City of Vaughan: Wednesday, October 16, 2019 Vellore Hall, 9541 Weston Road, Woodbridge

For-more information about-this consultation and-for-additional ways to participate, please visit www.ontario.ca/buildingtransformation where you will find:

• A link to the discussion paper

• Information about how to provide feedback

• A short optional survey

The consultation will close on November 25, 2019.

I look forward to your feedback on the transformation of building code service delivery. Please note that Chief Building Officials will also receive notification of this transformation initiative and associated opportunities for engagement.

If you have any questions about the consultation, please contact ministry staff at [email protected].

Sincerely,

Steve Clark Minister

c: Municipal Clerks

317

Subject: Attachments:

FW: Fill a purse for a Sister Campaign. 2019 IMG_3545jpg

From: Geraldine Nerdjivanian · _ Date: September 11,2019 at 8:06:20 AM EDT To: "[email protected]" Subject: Re: Fill a purse for a Sister Campaign. 2019

Good morning Mr Grossi

I just wanted to introduce my self- I live in in Georgina in Baldwin and I am the lead for this year's "Fill a Purse for a Sister Campaign " for the Sutton, Keswick and Baldwin area. Last year this campaign raised 10,000 purses nationally that helped local women's shelter The purses collected locally will also be distributed locally to Sandgate, Women's Support Network (Rape Crisis Centre) York Regional Police human trafficking and Rose of Sharon just to name a few. We should have a press release ready next week as well that will be distributed Nationally.

I'm hoping we can count on yours and the town council support -please don't hesitate to contact me for more information or if you have questions on how u can help. I thank you in advance for your time.

I am attaching this year's flyer for your review. The campaign also has a Facebook page with lots of information and each lead has set up groups for their area .

Thank you again for your time - I look forward to having the opportunity to give you more information.

Geraldine Nerdjivanian

1

318

THE 5TH ANNUAL CAMPAIGN September 1 to Decemb•r 1, 2019

Please join the 2019 Fill a Purse for a Slstf!f Campaign -and Invite your friends and family, too. If you would like to lead a campaign In your community, school, organization,

or workplace, we11 help you get started.

It's easy to join our ra~dly growing volunteer movement that supports women's shelters and crisis cenues

across the country.

The 2018 All a Purse for a Sister Campaign collected 10,000 purses and backpacks that were distributed to

women and youth throughout towns, cities and provinces In Canada.

HOW TO GET INVOLVED Choose a beloved gently used purse, or purchase a new one:

With love and thoughtfulness, fill the purse with Items suc.h as feminine hygiene products, liss~s. shampoo, conditioner, toothbrush, toothpaste, hair brush, gloves, hat. scarf. lip balm, coffee shop gift card, gum, mints,

notepad, pen, a whistle or ftashlight.

VIsit the Filla Pune for • Sister Clmpalgn Facebook page to ftnd aloal drop-oft' location.

• * * Need more lnformation7 Want to host a Fill a Purse for a Sister Campatgn event?

Want to start a campaign in your area? Can you volunteer to be a drop-off locaUon or deliver purses? Want to donate to help the campaign grow by attaining chanty status? Have an Inspiring story to share?

CONNECTWfTH US

•• lflliAPurseforASistetCampaign

'"Ev~ry woman ~hould haw a purs£> of her own"'

- SUian 8 Anthony

-----------------

319

From: Sent: To: Subject:

Get Outlook for Android

Rachel Dillabough Saturday, September 21, 2019 9:56AM Carolyn Lance Fwd: Request for Municipally Significant Event, Mar 28, 2020

----------Forwarded message---------From: "Forrest Jones" Date: Sat, Sep 21, 2019 at 8:51AM -0400 Subject: Request for Municipally Significant Event, Mar 28, 2020 To: "Rachel Dillabough" <[email protected]>

To Whom It May Concern,

I am working with the Georgina Stephen Leacock Theatre to provide the following concert, "DISCO DIVA's" In cooperation with Bruno VECCHIO. Based on my experience I will provide lead for the project.

We are hoping to offer beer and wine to the 295 guests (hopefully) who will be paying admission.

It is the request to ask for Municipal Significant status to allow for the sales of alcohol for the event.

Date: Mar. 18, 2020 Location: Leacock Theatre Doors Open 6:00pm Concert at 7:00pm- Disco Diva's

Forrest Jones

1

-. ·""

320

From: Sent: To: Subject:

To Whom It May Concern,

Forrest Jones Thursday, October 3, 2019 12:48 PM

Carolyn Lance Municipally Significant Event Status;

I am working with the Georgina Stephen Leacock Theatre to provide the following concert, "Practically Hip- Tribute to the Tragically Hip"; in support of the Shades of Hope Wildlife Fund. I am hoping to offer beer and wine to the 295 guests (hopefully) who will be paying admission.

It is the request to ask for Municipal Significant status to allow for the sales of alcohol for the event.

Date: Apr 4, 2020 Location: Leacock Theatre Doors Open 6:00pm Concert at 7:00pm End a 10:00pm (estimated)

Cheers, Forrest Jones,

1

321

TO: Mayor Quirk Members of Council

MEMORANDUM

FROM: Rachel Dillabough, Town Clerk

SUBJECT: General Information Items

DATE: October 23, 2019

Please notify the Clerk's office if you wish to have any of these items placed on the agenda for discussion:

i) Town of Georgina Building Report from the Building Division for the month of September, 2019.

ii) Raylene Martell, Director of Legislative Services/Municipal Clerk, Corporation of the Municipality of Grey Highlands, advising of its position supporting continuation of the programs and services of the three Conservation Authorities, both mandatory and non-mandatory and that the Ministry of Environment, Conservation and Parks give clear direction as to what programs and services are considered mandatory and onmandatory and how those programs will be funded in the future.

:rd

322

THE CORPORATION OF THE TOWN OF GEORGINA IN THE

REGIONAL MUNICIPALITY OF YORK

BY-LAW NUMBER 2019-0090 (H0-1)

· BEING A BY-LAW TO DESIGNATE PART 1 OF PART OF LOT 6 CONCESSION 7 ON THE PROPERTY KNOWN AS 26280 PARK ROAD, SUTTON, AS A PROPERTY OF CULTURAL HERITAGE VALUE OR INTEREST

WHEREAS Part IV of the Ontario Heritage Act, R.S.O. 1990, c. 0.18 provides the Council of a municipality the authority to enact by-laws to designate a real property including all buildings and structures thereon, to be of cultural heritage value or interest;

AND WHEREAS Notice of Intention to designate property that is served on the owner of property and on the Trust under clause (3)(a) shall contain and adequate description so that it may be readily ascertained ;

AND WHEREAS the Notice of Intention to designate the Johnson family burial ground located on 26280 Park Road, Sutton, described separately from the 25.16 acres and only that separate parcel of land be designated under The Ontario Heritage Act, R.S.O. 1990, c.0.18, Part IV, $.29(1) was served on the owner of the property, the Ontario Heritage Trust and published in the The Georgina Advocate having general circulation in the municipality;

AND WHEREAS the parcel identified as Part 1 on Plan 65R-38297 on the property at 26280 Park Road, Sutton has been created to more accurately define the lands subject to designation under Part IV of the Ontario Heritage Act, R.S.O. 1990 c. 0.18;

AND WHEREAS the Council of The Corporation of the Town of Georgina deems it desirable to designate the property at 26280 Park Road, Sutton, as a property of cultural heritage value or interest under Part IV of the Ontario Heritage Act R. S. 0. 1990, c. 0. 18;

323

Page 2 of By-law No. 2019-0090 (H0-1)

NOW THEREFORE the Council of the Corporation of the Town of Georgina enacts as follows:

1. That the following parcel of the real property including the Johnston family burial grounds, more particularly described in schedule A and illustrated in schedule B attached hereto and forming part of this by-law, is designated as a property of cultural heritage value or interest:

The Johnston Family Burial Grounds 26280 Park Road, Sutton, Part 1 of Part Lot 6, Concession 7, Town of Georgina

2. That the reasons for designation set out in Schedule A attached hereto and forming part of this by-law are hereby adopted.

3. That the Clerk shall cause a copy of this by-law, together with its schedules, to be registered against the affected property in the Land Registrar's Office for York Region.

READ and enacted this 23rd day of October, 2019.



324Page 3 of By-law No. 2019-0090 (H0-1)

SCHEDULE A TO BY-LAW NO. 2019-0090 (H0-1)

Description of Location

In the Town of Georgina (formerly the Village of Sutton}, in the Regional Municipality of York, property description as follows:

THE JOHNSON FAMILY BURIAL GROUND CON. 7, PT LOT 6, (family burial ground) 26280 Park Rd. Sutton, ON LOE 1 RO

REASONS FOR DESIGNATION

Statement of Cultural Heritage Value

Contextual Value

This is a rural area scattered with farmhouses and modern dwellings. Abutting on the south is an enclave of 20th century, modular buildings forming an adult lifestyle complex. The subject property is not important in defining or maintaining the character of the area but it does support the rural quality of Park Road. As an early farm property, it is historically linked to its surroundings. Its status as a landmark is more commemorative than physical, being known to some as Johnson's Old Castle and to others as the Dr. Noble Farm.

Historical or Associative Value

The Old Castle farm property at Concession 7, Lot 6, has a direct association with William Johnson, a half pay naval officer who settled in Georgina Township in 1819. About 1827, he founded the mills at Pefferlaw. Johnson was the area leader of the Reform Party which advocated for responsible government in opposition to the governing Family Compact.

Description of Heritage Attributes

The William Johnson family burial ground. Identified as a small area of land approximately one-hundred (1 00) meters to the north of the dwelling. It is enclosed by a perimeter of century old cedar trees with the headstones enclosed by a chain link fence.

325

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SCHEDULE B TO BY_LAW NO> 2019-0090 (H0-1)

PART 3, PLAN 65R-12020

~ !'f; ;?1;1.9,.

&;;i~~-...,.-,_- "P7

... , PLAN OF SURVEY OF

PART OF LOT 6 CONCESSION 7

GEOGRAPHIC TOWNSHIP OF GEORGINA

TOWN OF GEORGINA REGIONAL MUNICIPALITY OF YORK

SCAI.:f 1 : 1000

.. E.R.GAJIDEN LTD.

LEGEND ...-cENOTEs A SUR"YEY MONUMENT FOUND

0 DENO'TES A SUA\'EY NONUWENT PLANTED ... DD'iCJID $T-~ ""'Il ...

SS1B DENOlES ~T STANDARD IRON B.t.R 1B DENOTES IRON BAR

(902} DENOTES W.R. COE. O.LS. (917) 0£N01ES R.A. CARDEN, O.LS. (SS) C(HOI'£S W1H a ,..,. (OU) DENOTES ORtGIN UNtcNOWH

PIN DENOTES PROPERTY IDENTIFICA.llON NUMBER 01 ~ f<miUWDIT lt6IQ247 P1 DENOTES PLAN 65M-3HJ

OBSERVED REFERENCE POINTS (ORP'1): UlN ZONE 17, NADIJ (CSRS) (2010.0). COORDINATES ARE TO AN URB.lN ACCURACY PER SECTlON 14(2) Of 0 REG, 216/10

:: :=::! I : BEARING REFERENCE ~ ARE U'N GRID, DERIVED FROM ~ RE'ERD!CE POINT5 A AND B. BY REAL llWE NETWORK (R'TN)" OBSERVATJONS. UTIIII ZONE 17, NAD&3 (CSRS) (2010.0).

DISTANCES ON 1W1S PLAN ARE GROUND AND CAN BE CONVERlED TO GRID BY NUL11PL'1'1NG BY THE CCIWBINm SCAt.£ FACTOR C'JF Q.i9978'1 .

SURVEYOR'S CERT1F1CA TE I CER11FY lltAT : 1. THIS SUR'JEY AND PlAN ARE CORRECT AND IN ACCORDANCE

'MTH THE SURVEYS ACT, THE SUR'IIEYORS ACT AND THE

LAND llll.ES ACT AND THE REGULA liONS MADE UNDER THEN~

2 l11E SUR'IIEY WAS COMPLETED ON lHE 11TH DAY Of

FlBRUARY, 2019.

E.R.GARDEN LIMITED ONTARIO LAND SURVEYOR 1260 JOURNEV'S END aRCL.E, UNIT ' NEWI.tARKET ONTARIO LJY 8Z7 PHONE 905-895-5600 FAX ~l!e-7127 TIJU. FREE 1-1!177-I!IQ!!I-5500 WWW.ERGAROENUMITED.CA

mJ)~ BY: S.C

Ofl»l''HH BY: RD.

..... .......... 18-7258

326



BY-LAW NUMBER 2019-0091 (LI-3)

BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE THE NECESSARY DOCUMENTS TO COMPLETE THE LICENCE AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF GEORGINA, AS LICENSOR, AND COMMUNITY LIVING GEORGINA, FOR USE OF INTERIOR SPACE UPON THE LANDS KNOWN MUNICIPALLY AS 20849 DALTON ROAD, SUTTON.

WHEREAS the Town of Georgina wishes to enter into a Licence Agreement with Community Living Georgina in respect to use of interior space upon the lands known municipally as 20849 Dalton Road, Sutton.

WHEREAS Resolution C-2019-_ __ passed by Council on October 23, 2019, authorized the Mayor and Clerk, on behalf of the Town, to enter into a Licence Agreement between the Town and the Community Living Georgina for use of interior space upon the lands located at 20849 Dalton Road, Sutton

WHEREAS the Town of Georgina is a municipal corporation pursuant to the Municipal Act, 2001.

BE IT THEREFORE ENACTED BY THE COUNCIL OF THE TOWN OF GEORGINA, THAT the Mayor and Clerk are hereby authorized to execute the necessary documents to enter into a Licence Agreement between the Corporation of the Town of Georgina, as Licensor, Community Living Georgina, as Licensee, for use of interior space upon the lands known municipally as 20849 Dalton Road, Sutton.




327



BY-LAW NUMBER 2019-0092 (PL-1)

BEING A BY-LAW TO DEEM CERTAIN REGISTERED PLANS OF SUBDIVISION OR PARTS THEREOF NOT TO BE REGISTERED PLANS OF SUBDIVISION FOR THE PURPOSES OF SECTION 50(3) OF THE PLANNING ACT, R.S.O. 1990, AS AMENDED.

WHEREAS the registered owners of lands described as Lot 12 and Part Lot 13, Plan 408 desire to merge the lands as a single landholding in order to facilitate an addition to the existing single detached dwelling;

AND WHEREAS Lot 12, Plan 408 is a whole lot on a registered plan of subdivision that can be conveyed independently from Part Lot 13, Plan 408;

AND WHEREAS all new development must comply with the provisions of Zoning By-law No. 500, as amended;

AND WHEREAS this deeming by-law will legally cause Lot 12, Plan 408 to merge in title with Part Lot 13, Plan 408, thereby creating a single landholding;

NOW THEREFORE, pursuant to Section 50(4) of the Planning Act, R.S.O. 1990, as amended, the Council of the Corporation of the Town of Georgina ENACTS AS FOLLOWS:

1. THAT Lot 12 and Part Lot 13, Plan 408 of the Town of Georgina in the Regional Municipality of York, are hereby deemed not to be within a registered plan of subdivision for the purposes of Section 50(3) of The Planning Act, R.S.O. 1990, as amended.

READ and enacted this 23rd day of October 2019.



328



BY-LAW NUMBER 2019-0093 (LI-3)

BEING A BY-LAWTOAUTHORIZETHE MAYOR AND CLERK TO EXECUTE THE NECESSARY DOCUMENTS TO COMPLETE THE LICENCE AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF GEORGINA, AS LICENSOR, AND THE REGIONAL MUNICIPALITY OF YORK FOR USE OF INTERIOR SPACE UPON THE LANDS KNOWN MUNICIPALLY AS 20849 DALTON ROAD, SUTTON

WHEREAS the Town of Georgina wishes to enter into a Licence Agreement with the Regional Municipality of York in respect to use of interior space upon the lands known municipally as 20849 Dalton Road, Sutton.

WHEREAS Resolution C-2019- passed by Council on October 23, 2019, authorized the Mayor and Clerk, on behalf of the Town , to enter into a Licence Agreement between the Town and the Regional Municipality of York for use of interior space upon the lands located at 20849 Dalton Road , Sutton

WHEREAS the Town of Georgina is a municipal corporation pursuant to the Municipal Act, 2001.

BE IT THEREFORE ENACTED BY THE COUNCIL OF THE TOWN OF GEORGINA, THAT the Mayor and Clerk are hereby authorized to execute the necessary documents to enter into a Licence Agreement between the Corporation of the Town of Georgina, as Licensor, and the Regional Municipality of York, as Licensee, for use of interior space upon the lands known municipally as 20849 Dalton Road, Sutton.




329

CORPORATION OF THE TOWN OF GEORGINA IN THE


BY-LAW NO. 2019-0095 (COU-2)

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON THE 23rd DAY OF OCTOBER, 2019

WHEREAS under subsection 5(3) of the Municipal Act, S.O. 2001, c. 25, as amended, the powers of a council of a municipal corporation shall be exercised by by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Town of Georgina at its meeting held on the 23rd day of October, 2019, be confirmed and adopted by by-law.

NOW THEREFORE, the Council of the Town of Georgina, in the Regional Municipality of York, hereby enacts as follows:

1. The proceedings and actions of Council as contained in the Reports and Additional Business referred to in Schedule 'A' at the end of this by-law are adopted and confirmed as if each proceeding and action were expressly adopted and confirmed by by-law. As if all such proceedings were expressly embodied in this by-law.

2. Subject to Section 3, the Mayor, any other appropriate member of Council and the proper Town officials be authorized and directed to undertake all actions necessary to give effect to the proceedings and directions of Council referred to in section 1.

3. Where a proceeding or action requires an additional approval to that of Council before a particular action can be done in order to give full effect to it, the Mayor, any other appropriate member of Council and the proper Town officials before taking the particular action under the authorization of section 2, shall seek and obtain the necessary additional approval and are authorized to do so.

4. A document required to be signed on behalf of the Town shall be signed by the Mayor or Deputy Mayor, Town Clerk or Deputy Clerk.

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5. A Member of Council, whose name is set out in Column 1 of Schedule 'B', Conflict of Interest, at the end of this by-law, has declared an interest with respect to any item in Column 2 set out opposite the member's name, and the Member has declared an interest in this confirmatory bylaw as it relates to the confirmation of the proceedings and actions on the item.

6. This by-law shall be signed by the Mayor and Clerk, affixed with the seal of the Corporation and engrossed in the By-law book.




331

Schedule 'A' to By-law No. 2019-0095 (COU-2)

MINUTES

Council Meeting of October 23rd, 2019

332

Schedule 'B' to By-law No. 2019-0095 (COU-2)

CONFLICTS OF INTEREST

Column 1

n/a

Column 2

n/a

THE CORPORATION OF THE TOWN OF GEORGINA

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