Trinity UniversityDigital Commons @ Trinity

Library Faculty Research Coates Library

6-2017

Survey Report: Research Data ManagementServices in Oberlin Group LibrariesJeff LacyTrinity University, clacy@trinity.edu

Follow this and additional works at: https://digitalcommons.trinity.edu/lib_facultyPart of the Library and Information Science Commons

This Report is brought to you for free and open access by the Coates Library at Digital Commons @ Trinity. It has been accepted for inclusion inLibrary Faculty Research by an authorized administrator of Digital Commons @ Trinity. For more information, please contact jcostanz@trinity.edu.

Repository CitationLacy, Jeff, "Survey Report: Research Data Management Services in Oberlin Group Libraries" (2017). Library Faculty Research. 86.https://digitalcommons.trinity.edu/lib_faculty/86

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SurveyReport:ResearchDataManagementServicesinOberlinGroupLibraries

C.JeffLacy,AssistantProfessor,Instruction/LiaisonLibrarian

ElizabethHuthCoatesLibrary,TrinityUniversityJune2017

Introduction

LibrariansattheElizabethHuthCoatesLibraryatTrinityUniversityfirstoffered

researchdatamanagementservices(RDMS)infall2012.AccordingtoToupsand

Hughes(2013),theCoatesLibrary’sinitialRDMSofferingswerereceivedwellby

facultyandsomeRDMS-relatedprojectsdevelopedinshortorder.Thelibrary

seemedprimedfordatacurationeffortsonalargerscale.Byfall2014,however,this

momentumhadwaned.Duringthe2014-2015academicyear,theentiretyofthe

library’sRDMStransactionsconsistedoftwoconsultationsforfacultydata

managementplans.

Inlate2014,Iwashiredassciencelibrarianandbecamepoint-personformany

ofourRDMS.Atthetime,wehadnumerousinformationalLibGuidesdevelopedby

priorlibrariansinscienceanddataroles,offeredon-demandconsultationsonmany

datamanagementtopics(usuallyrequestedbyfacultywhofoundtheLibGuidesor

whowerereferredfromtheOfficeofResearch),andprovideddatastorageinour

institutionalrepositoryiffacultycouldnotfindamoreappropriatearchive.The

sciencelibrarianmanagedtheLibGuidesandconsultations;thediscoveryservices

librarianmanagedsubmissionstotheinstitutionalrepositoryandrelatedmatters.

TofamiliarizemyselfwithRDMS,Iundertookprofessionaldevelopmentand

reviewedthelibraryliteraturerelatedtoRDMS.TheworkshopsIattendedwereled

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bydataserviceslibrariansfromlargerschoolswhoattheirhomeinstitutionswere

membersofinterdepartmentalteamsspecializinginRDMS.Likewise,mostofthe

libraryliteratureonRDMS—casestudies,reports,andsurveyscoveringthevariety

ofpossibleservices,staffingmodels,directionsforgrowth,etc.—werewrittenby

andforlibrariansfromlargeresearchinstitutions.Theseinstitutionshavemore

facultyandgraduatestudentswhoconductresearch,seekgrants,andneedtolearn

aboutpracticessuchasdatamanagementplansanddataarchiving.Therefore,

librariesintheseinstitutionsaremorelikelytohavededicatedRDMSstaffsince

they.ThesituationatTrinityUniversityisverydifferent:withfewerfacultyand

graduatestudentsaswellaslessemphasisonresearchandgrant-seeking,wehave

significantlyfewerpatronsinterestedinRDMS.

ToevaluatethestateoftheCoatesLibrary’sRDMS,then,Ineededtocompare

oursituationwithothersmallliberalartsschools.Sincethelibraryliterature

includedseveralRDMS-relatedsurveys,Idecidedtoconductasimilarsurveyamong

ourinstitutionalpeersintheOberlinGrouplibraryconsortium.

TheSurvey

ThesurveycontainsquestionsadaptedfromthreeRDMSsurveysoriginally

directedatlargeresearchinstitutions:Reznik-Zellen(2012),Tenopir(2012),and

Fearon(2013).Thecoreofthesurveyfocusesonjustafewtopics:theRDMSoffered

bylibrariesatsmallschools,theirstaffingandservicemodelsforRDMS,andhow

andwhytheydevelopedRDMSontheircampuses.Severalopen-endedquestions

andfree-textentriesallowforlibrarianstodescribeplans,challenges,assessments,

andotherdetailstheycaretoshareabouttheirsituations.

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IdevelopedthesurveyusingQualtricstobeavailableonline.Thesurveytotals

31questionsinfoursections.Thefirstsectionincludesquestionsaboutpopulations

served(Q01–Q03),RDMSneedsassessment(Q04),andRDMSstaffingmodels(Q05

–Q08).ThesecondandthirdsectionsaddressdiscreteRDMSofferingsdividedinto

twocategories:informationalandconsultingservices(Q09–Q16)and

infrastructureandtechnicalservices(Q17–Q24).Thefourthsection(Q24–Q31)

asksreflectivequestionsabouthoweachlibrarydevelopedtheirRDMS.See

AppendixAforthesurveyinstrument.

TheCoatesLibraryisamemberoftheOberlinGroupconsortiumofliberalarts

collegelibraries.TheOberlinGrouplibrariesweretheidealtargetsforthesurvey.

ComparedtoTrinity,theyserveinstitutionsofsimilarsize,areoncampusesthat

similarlyemphasizeinstructionoverresearch,andhaveahistoryofcooperating

withsurveyssuchasthisone.LibrarydirectorsattheeightyOberlinGroupschools

receivedalinktothesurveybyemailonMarch7,2017.Thesurveywasopenuntil

March31,2017.

Results

OftheeightyOberlinGrouplibraries,twenty-fiveresponded(includingTrinity),

foranoverallresponse-rateof31%.AppendixBincludesthecomplete,compiled

surveyresults.Noteveryrespondentansweredeveryquestion,sothedataincludes

thenumberofresponsesforagivenquestion.

StudentandFacultyCounts

Thequestionsaboutstudentandfacultycountswereincludedincasefurther

analysiswasnecessarytodeterminepatterns.Forexample,perhapslibrarieswith

4

largerstudentbodiesconductmoreRDMSworkshops.However,thestudentand

facultycountsarenotsignificantlyvaried,nordothesurveyresultssuggestany

trendsrelatedtopopulation.

NeedsAssessments

Amajorityofrespondents,71%,havenotconductedaneedsassessmentto

gaugetheirinstitution’sneedforRDMS.

StaffingModelsandCampusSupport

WhenaskedaboutstaffingforRDMSsupport,29%reportedtheirlibrarydoes

notofferanyRDMS.1OfthelibrariesthatdoprovideRDMS,21%haveasingle

librarianresponsibleforRDMS,8%haveadepartmentorunit,13%haveaninter-

departmentalgrouporteam,and29%reported“other.”Ofthosereporting“other,”

threelibraries(13%ofallrespondents)describedatwo-personmodelsimilarto

Trinity.

WhenaskedaboutRDMSsupportfromcampusdepartmentsbeyondthelibrary,

50%ofrespondentsreportedthattheircampusI.T.departmentssupportRDMS,

25%reportedthattheirOfficeofResearchsupportsRDMS,25%reportedthatother

departmentsoncampus(providedexamplesinclude“colleagues”and“ourCenter

forTeachingandLearning”)supportRDMS,and13%havenoRDMSsupportfrom

campusdepartmentsoutsidethelibrary.54%ofrespondentsreportedthattheir

librarycoordinateswithothercampusdepartmentsprovidingRDMS.

1Thisnumberconflictswithotherresults,however.Only17%ofrespondentsdonotofferinformationonfindingandcitingdataanddatasets.Similarly,only25%ofrespondentsdonotassistresearchersinfindingappropriatedatarepositories.SoafewoftheselibrariesclaimingtonotprovideRDMSofferoneorbothofthese.

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Aslightmajorityofrespondents,58%,indicatedthattheyarenotinvolvedwith

establishinginstitution-levelresearchdatamanagementpolicies.

RDMSOffered

ThesurveyasksaseriesofquestionsaboutparticularkindsofRDMSoffered.

Additionally,somequestionsaskaboutthemeansthroughwhichtheserviceis

provided(i.e.viaonlineguides,scheduledworkshopsortrainingsessions,on-

demandconsultations,orotherform).Figure1summarizestheresponsesassimple

Informational / Instructional RDMS Yes No Provide information about research data management requirements of grant-funding agencies

67%* 33%

Provide information for researchers developing data management plans (DMPs) 71%* 29%

Provide information about best practices in data management 67%* 33%

Provide information on finding or applying metadata standards to research data 58% 42%*

Provide information on other topics or skills related to research data management 42% 58%*

Support any content related to research data management in credit-bearing courses 8% 92%*

Infrastructure / Technical Support RDMS Yes No

Provide information on finding and citing data, datasets, and data repositories 83%* 17%

Provide tools for data analysis 38% 63%*

Provide support for GIS or geospatial analysis 42% 58%*

Provide technical support for any kind of research data management system 61%* 39%

Help researchers identify appropriate data repositories 75%* 25%

Help researchers prepare data for deposit to a repository or journal publisher 39% 61%*

Help researchers create or apply metadata to datasets for description or discoverability 33% 67%*

Provide any other kind of infrastructure or technical services for research data management 33% 67%*

Figure1:Provisionofspecificresearchdatamanagementservices*indicatesTrinity’sanswer

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Provide information about research data management requirements of grant-funding agencies

33%* 8% 46%* 13% 33%

Provide information for researchers developing data management plans (DMPs)

33%* 8% 13%* 2% 29%

Provide information about best practices in data management 25%* 17% 58%* 4% 33%

Provide information on finding or applying metadata standards to research data

8% 8% 58% 0% 42%*

Provide information on other topics or skills related to research data management

8% 13% 42% 0% 58%*

Provide information on finding and citing data, datasets, and data repositories

46%* 38% 83%* 4% 17%

Figure2:Meansofprovisionforspecificresearchdatamanagementservices*indicatesTrinity’sanswer

yes/noanswers.Figure2summarizestheanswersaboutthemeansofprovision.In

eachfigure,anasterisk(*)denotestheCoatesLibrary’sanswers.

Reflection

Thesurveyendswithaseriesofreflectivequestionsaboutthedevelopment,

plans,andreceptionofeachlibrary’sRDMS.Theanswersforthesequestionsare

mostlyopen-ended,free-formresponses.Figure3includesselectsummariesand

excerpts;seeAppendixBforalloftheresponses.

Discussion

Thepurposeofthissurveyistofindpointsforsimplecomparison,toseehow

CoatesLibraryfaresagainstitspeers,nottogointodeepstatisticalanalysis.With

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What inf luenced your l ibrary’s decis ion to offer your part icular mix of RDMS?

“We have a small handful of faculty who really need this right now, so they have been handled as one-off issues.”

“[What] we do right now is extremely minimal. We have had only a handful of interactions and are just now thinking about how to build capacity and begin to be a little more proactive.”

“We don't have the demand to justify a more structured set of research data management services.”

“We try to respond to individual demand.”

“We really don't offer anything formal. Just case by case.”

“No interest beyond the Library, and not enough people in the Library.”

“We have done very little to date on research data management services but are actively working to change this through a new sciences librarian recruitment.”

Would you say that your RDMS were developed opportunist ical ly or strategical ly? Please explain.

59% respondents indicated primarily opportunistic development, 23% indicated a mixture of opportunism and strategy, 0% indicated primarily strategic development, and 18% reported that their RDMS “just happened” or similar.

What barr iers or obstacles have hindered the development of your RDMS (personnel, technology, training, etc.)?

“Time. Data Services librarian is also a reference and instruction librarian with departmental subject liaison duties including collecting.”

“Lack of demand. We've had a really hard time convincing faculty why they want to manage their research data in a structured way or why they might want to share it.”

“It takes a while to get faculty to get on board with new services, even if they need them.”

“Lack of understanding about the level of demand.”

“Limited use.”

In what ways do you market your RDMS?

LibGuides or websites appeared 6 times.

Responses to the effect of “We don’t” appeared 5 times.

“Soft marketing” and “word of mouth” appeared 4 times.

Partnerships with Grants Office mentioned 3 times.

In what ways do you track use or otherwise assess your RDMS? Which services are most popular? Which are least popular?

Most respondents, 74%, indicated that they either do not track RDMS transactions or do not distinguish them from other classifications of transactions, such as reference or instructional.

20% of respondents mentioned that consultations on data management plans are their most popular service, 6% mentioned assistance with metadata for submissions to their institutional repositories.

No one offered hard use stats. There were a couple comments to the effect of “very little uptake” and “very few requests.”

Figure3:Selectfree-formresponsestoreflectivequestions

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thispurposeinmind,thetalethesedatatellisthatoursituationiscomparableto

manyofourpeersandwefacemanyofthesamechallenges.

Tosummarizethehighpointsfromthenumbers:

• Weareamongthe29%ofrespondentswhohaveconductedaneeds

assessmentrelatedtoRDMS.

• Weareamongthe29%–42%whoprovideRDMSwithtwoorfewerstaff.

Furthermore,otheranswersindicatethat,likeus,thosewhoprovide

RDMSinOberlinGrouplibrariesdosoinadditiontoother

responsibilities.

• Weareamongthe50%whohaveRDMSsupportfromcampusI.T.and

amongthe25%whohaveRDMSsupportfromtheOfficeofResearch.

• Weareamongthe54%whopartner/coordinatewithdepartments

outsidethelibrary.OurconnectiontotheOfficeofResearchisstronger

thanourconnectiontoI.T.

• Weareamongthe71%whooffersomeformofRDMS.

Inaddition,weofferaverysimilarmenuofRDMSasourpeers.Wefavorthe

sameservicedeliverymethodsasthemajorityofrespondents(onlineguidesand

throughon-demandconsultations).Likeus,veryfewotherOberlinGrouplibraries

offerRDMSviaworkshops.However,thereisoneservicethatTrinityhasnotyet

considered.58%ofrespondentsnotedthatthey“Provideinformationonfindingor

applyingmetadatastandardstoresearchdata.”

Thefree-formresponsestothesurvey’sreflectivequestionsalsohighlightafew

similaritiesbetweenTrinityandthetrendsintheOberlinGroup:

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• SeveralcommentsaboutlittleuseacrossallRDMS.OurRDMSseevery

littleuse,whichresultsinalackofattentionanddevelopment.

• Ourmostpopularserviceisconsultingwithdatamanagementplans.

• WeprimarilymarketRDMSthroughLibGuides,theOfficeofResearch,

andwordofmouth.

ThesurveyresultsdemonstratethatourRDMSprovisionandusearesimilarto

otherinstitutionsintheOberlinGroup.Thedatadoesnotrevealuniqueor

innovativeservicesthatmightencourageanincreaseinthevalueorpurposeof

RDMSservicesatoursizeandtypeoflibrary.However,thereareafewpossibilities

forthefuture.

First,IcanfillouroneRDMSgapbydevelopingaLibGuideforfindingand

applyingmetadatastandardstoresearchdataandbecomepreparedtofield

questionsviaconsultation.Thismayrequiresomeprofessionaldevelopment.

Second,wecanpromoteanopendatapolicytocomplementouropenaccess

policy.Suchaprojectcouldcreatemoredemandorinterestfromthefaculty.

Third,wecanpromoteresearchdatamanagementasanaspectofinformation

literacywhereappropriate.Eveninbestcasescenarios,thenumberofourfaculty

whoneedRDMSsupportfortheirownresearchatanygivenpointwillbelow.

However,byrecastingRDMSasaninformationliteracyissue,facultymaybemore

interestedinteachingaspectsofresearchdatamanagementtotheirstudents.

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WorksCited

Fearon,D.,Jr.(2013).ResearchDataManagementServices.SPECKit334.Association

ofResearchLibraries.Retrievedfromhttp://publications.arl.org/Research-

Data-Management-Services-SPEC-Kit-334/

Reznik-Zellen,R.C.,etal.(2012).TiersofResearchDataSupportServices.Journalof

eScienceLibrarianship1(1),27-35.Retrievedfromhttp://escholarship.

umassmed.edu/jeslib/vol1/iss1/5/

Tenopir,C.,etal.(2012).AcademicLibrariesandResearchDataServices:Current

PracticesandPlansfortheFuture.AnACRLWhitePaper.ACRL.Retrieved

fromhttp://www.ala.org/acrl/sites/ala.org.acrl/files/content/publications/

whitepapers/Tenopir_Birch_Allard.pdf

Toups,M.,andHughes,M.(2013).WhenDataCurationIsn’t:ARedefinitionfor

LiberalArtsUniversities.JournalofLibraryAdministration,53(4),223-233.

Retrievedfromhttp://digitalcommons.trinity.edu/lib_faculty/36/

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AppendixA:SurveyInstrument

Preliminaries1. HowmanyFTEundergraduatestudentsareenrolledatyourinstitution?

2. HowmanyFTEgraduatestudentsareenrolledatyourinstitution?

3. Howmanytenure-trackandtenuredfacultyareemployedatyourinstitution?

4. Hasyourlibraryeverconductedaneedsassessmenttogaugeyourinstitution'sneedsfor

researchdatamanagementservices?a. Nob. Yes

5. Whointhelibraryprovidesresearchdatamanagementservices?

a. Mylibrarydoesnotprovidedatamanagementservices.b. Asingleindividual.c. Adepartmentorunit.d. Aninter-departmentalgrouporteam.e. Other.Pleaseexplain.

6. Whatotherdepartmentsorofficesoncampusofferanyformofresearchdatamanagement

services?a. None.b. InformationTechnology/AcademicComputing.c. OfficeofResearch.d. Other.Pleaseexplain.

7. Ifotherdepartmentsoncampusofferresearchdatamanagementservices,doesthelibrary

partner/coordinate/collaboratewiththosedepartments?a. Nob. Yesc. Notapplicable

Informationalandconsultingservices8. Isyourlibraryinvolvedwithestablishinginstitution-levelresearchdatamanagementpolicies?

a. Nob. Yes.Pleaseexplain.

9. Doesyourlibraryprovideinformationabouttheresearchdatamanagementrequirementsof

grant-fundingagencies,suchastheNSF?Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

10. Doesyourlibraryprovideinformationforresearchersdevelopingdatamanagementplans

(DMPs)?Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.

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d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

11. Doesyourlibraryprovideinformationaboutbestpracticesindatamanagement(e.g.file-naming,

datasharing,datasecurity)?Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

12. Doesyourlibraryprovideinformationonfindingandapplyingmetadatastandardstoresearch

data?Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

13. Doesyourlibraryprovideinformationonothertopicsorskillsrelatedtoresearchdata

management?Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

14. Ifyouanswered"yes"tothepreviousquestion,pleasedescribetheothertopicsorskillsyou

cover.

15. Doesyourlibrarysupportanycontentrelatedtoresearchdatamanagementincredit-bearingcourses?

a. No.b. Yes.Pleaseexplain.

16. Ifyourlibraryprovidesworkshopsorconsultations,towhomaretheytargeted?Pleaseselectall

thatapply.a. Studentsb. Facultyc. Staffd. Varies.Pleaseexplain.

Infrastructureandtechnicalservices17. Doesyourlibraryprovideinformationonfindingandcitingdata,datasets,anddatarepositories?

Pleaseselectallthatapply.a. No.b. Yes,viaonlineguides.c. Yes,viascheduledworkshopsortrainingsessions.d. Yes,viaon-demandconsultations.e. Yes,other.Pleaseexplain.

18. Doesyourlibraryprovidetoolsfordataanalysis(SPSS,etc.)?

a. No.b. Yes.Pleasespecify.

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19. DoesyourlibraryprovidesupportforGISorgeospatialanalysis?

a. No.b. Yes.Pleasespecify.

20. Doesyourlibraryprovidetechnicalsupportforanykindofresearchdatamanagementsystem

(e.g.datarepository,accessordiscoverysystemsfordata)?a. No.b. Yes.Pleaseexplain.

21. Doesyourlibraryhelpresearchersidentifyappropriatedatarepositories(thatis,otherthana

localinstitutionalrepository)?a. No.b. Yes.

22. Doesyourlibraryhelpresearcherspreparedataordatasetsfordeposittoarepositoryor

journalpublisher?a. No.b. Yes.

23. Doesyourlibraryhelpresearcherscreateorapplymetadatatodatasetsfordescriptionor

discoverability?a. No.b. Yes.

Reflection24. Doesyourlibraryprovideanyotherkindofinfrastructureortechnicalservicesforresearchdata

management?a. No.b. Yes.Pleaseexplain.

25. Whatinfluencedyourlibrary'sdecisiontoofferyourparticularmixofresearchdata

managementservices?

26. Wouldyousaythatyourresearchdatamanagementservicesweredevelopedopportunisticallyorstrategically?Pleaseexplain.

27. Whatbarriersorobstacleshavehinderedthedevelopmentofyourresearchdatamanagement

services(personnel,technology,training,etc.)?

28. Inwhatwaysdoyourmarketyourresearchdatamanagementservices?

29. Throughwhatchannelsdoesyourlibraryreceiverequestsforresearchdatamanagementservices?Pleaseselectallthatapply.

a. Directcontacttothestaffprovidingresearchdatamanagementservices.b. Inquiriesthroughthegeneralreferenceservicepointsinperson,bytelephone,byemail,

orbychat.c. Contactthroughdepartmentalliaisonsorsubjectspecialists.d. ReferralsfromtheDepartmentofResearchorothernon-librarycampusoffice.e. Other.Pleasespecify.

30. Arethereanyresearchdatamanagementservicesyoudonotcurrentlyoffer,butintendtomake

availableinthefuture?a. No.

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b. Yes.Pleasespecify.

31. Inwhatwaysdoyoutrackuseorotherwiseassessyourresearchdatamanagementservices?Whichservicesaremostpopular?Whichareleastpopular?

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AppendixB:CompiledSurveyAnswers

Q01 N=24 4300

3690

3080

2900

2800

2696

2650

2450

2409

2499

2299

2200

2200

2050

2000

1850

1850

1850

1800

1780

1600

1562

1500

1400

1300

633

Q02 N=23 2200

207

67

65

50

39

13

13

16

10

8

3

0

0

0

0

0

0

0

0

0

0

0

0

Q03 N=23 700

550

339

306

300

291

290

275

270

268

260

245

235

230

210

200

200

168

149

138

138

17

111

100

Q04 N=24 A71%(17) B29%(7)

Q05 N=24 A29%(7) B21%(5) C8%(2) D13%(3) E29%(7)

IfE,pleaseexplain:

WeareamergedILSorganizationandsupportiscoordinatedbetweenandprovidedbyasmallgroupoflibrarian,technicalsupportstaffandtheOfficeforExternalGrants.Some(butnotall)ofthetechnicalsupportstaffarelocatedinthelibraryaspartofHelpDeskServices.

ScienceDataLibrarianandDataServicesLibrarian(bothintheResearchandInstructiongroup)

Ateamof2librarians.

DifferentaspectsofRDMareprovidedbydifferentpeopleacrossourorganization.Itisnotformedintoa"team"orcohesivegroupatthispoint.

Scienceliaisonanddigitallibrarystaff

Thesupportiscoordinatedprimarilyinonedepartment,andissupplemented/complimentedbyindividualswithexpertiseinotherdepartmentsacrossthelibrary

Q06 N=24 A13%(3) B50%(12) C25%(6) D25%(6)

IfD,pleaseexplain:

Inadditionsupportprovidedbyapairofresearchlibrarians,datamanagementsupportisalsoprovidedbyIT/AcademicComputingandtheOfficeforExternalGrants.

Iworkedinanextremelymergedlibrary&ITorganizationsomostofthepeopleinvolvedarein"my"department.TheOfficeofInstitutionalResearchalsoofferssomeminimallyrelatedadvice/services

Whilenoformalizedserviceexists,facultycanreachouttovariousofficesandcolleaguesforassistance.

Provost

thegrantsoffice

AmemberofourCenterforTeachingandLearningassistsfacultyonanas-neededbasis.However,thereisnosystematicprovisionofhelpforthis.

Q07 N=24 A33%(8) B54%(13) C13%(3)

Q08 N=24 A58%(14) B42%(10)

IfB,pleaseexplain:

SuchguidancewouldcomethroughtheCommitteeontheLibraryandITonwhichmembersofLITSsit.

Researchlibrarianshavebeenintegralinidentifyingtheneedforclearly"branded",college-specificdatamanagementtoolsand

18

servicesusedthroughoutthedatalifecycle(e.g.short-,medium-,andlong-termdigitaldatastorageoptions.Inadditiontoprovidingmostoftheeducationalandoutreachelements(e.g.workshopsandstaticwebpages)forthesetoolsandservices,wehavealsoplayedanintegral(andsometimesprimary)roleintheircreation.Thereisalwaysmorethatcanbedone...bothtocreatenewtools/servicesandtoimproveuponexistingtools/services.However,thefactthat"dataresourcemanagement"isonlyoneresponsibilityamongmanyforeachofthesupportplayersmeansprioritizationisimportant.Withlimitedresources,alldesiredtools/servicescan'tbecreatedovernight.Andeveniftheycouldbecreatedinstantly,educatingusersandgettingtractionwillstilltaketime.Weoptedtofocusinitiallyonwhatweperceivedtobethegreatestneedsandlowhangingfruitandthishasledtoasignificantimprovementinsupportandthecreationofacoregroupthatcancontinuetobuild.

ScienceDataLibrarianhasdraftedadigitalpreservationpolicyforscienceresearchdata(expandabletootherdigitalobjects).

Nothappeningbutwewantittoandwanttobeinvolved

Oureffortsaresmallandnascent,butourCenterforDigitalLiberalArtsisleadingthediscussionregardingfutureRDM

Ourinstitutionisn'tbigon"policies."Buttotheextentthatthereare"guidelines,""bestpractices,""supportedpractices,"etc.,we'reinvolvedindevelopingthem.

DatamanagementplansneedreviewandapprovalbyDMPcommittee(Library,ITS,GrantsOffice).NootherpoliciesaboutDPMorstorageofdataexceptforgovernanceofcollegesystems.

Listedasaresourcestofacultyasneeded.

Wearetryingtogetouracttogetheroverallinthisareaandexpecttobemoreinvolvedinallareasofresearchdatamanagement.

Eventually.Fornowwe'renotinvolvedbutwe'llberecruitingforasciencelibrariansoonandwillexpectthatindividualtoworkwiththeOfficeofSponsoredResearchandrelevantfacultytoestablishdatamanagementpolicies,workflows,andsupportservices.

Q09 N=24 A33%(8) B33%(8) C8%(2) D46%(11) E13%(3)

IfE,pleaseexplain:

Presently,researchdatamanagementrequirementsarecommunicatedviaconsultationsthroughtheOfficeofExternalGrants.However,weareactivelybuildingaLibGuideresourcethatwillalsoprovidethisinformation.

WewillhelppeopleapplyingforanNSForsimilargrant(thatrequiresaDMPlan)tounderstandwhattheyareaskingandhowtocreateaplan.Wedon'tproactivelytalkaboutgenericNSFrequirementsorDMPlans.

We'reworkinguptothis.

Q10 N=24 A29%(7) C33%(8) C8%(2) D54%(13) E8%(2)

IfE,pleaseexplain:

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Ingeneral,DMPsupportisprovidedthroughconsultationwiththeOfficeofExternalGrants.Sometimesthissupportisenhancedwithadditionalconsultationwithasubjectresearchlibrarian.Wealsodevelopedaninhouseworksheet/prompttohelpgrantwriterscreateaDMPdraft.Thisisanexampleofaneedthatwetriedtomeetwherethesolutionweprovideddidnotgetalotoftraction.Atpresent,weareactivelyconsideringreplacing(oratleastsupplementing)ouronlineworksheetwiththeDMPtool(https://dmptool.org/).

We'reworkinguptothis.

Q11 N=24 A33%(8) B25%(6) C17%(4) D58%(14) E4%(1)

IfE,pleaseexplain:

WeareamergedILSorganizationwithmostoftheoutwardfacingtechnologysupporthousedintheLibrary.InformationregardingdatasharingandsecuritycomefromboththeITsideandtheLibrarysideviacampus-wideemails,workshopsandconsultations.However,thisinformationisprovidedinadistributedfashion(i.e.wehaveaunified"bestpractices"resourceyet).

Q12 N=24 A42%(10) B8%(2) C8%(2) D58%(14) E0%(0)

Q13 N=24 A58%(14) B8%(2) C13%(3) D42%(10) E0%(0)

Q14 N=7 Ifyouanswered“yes”(B-E)tothepreviousquestion,pleasedescribetheothertopicsorskillsyoucover:

Datacleaning,datapreparationusingstatisticalsoftware

Back-upstrategies,codebook/documentationcreation,findingexternaldiscipline-specificrepositories,etc

Dataarchiving.Makingrecommendationsforrepositories,preparingdatasetsandmetadata,depositingdata.

Accessinganddownloadingfinancialdatainservicestowhichwesubscribed;alsohelpstudentsdownloadclientsoftwareforaccessandmanipulation

weconsultonbackingupdata;datastorageneedsandoptions

Datarepositories,datasourcestosupplementdata,dataanalysistoolsandbestpractices

Datacurationandpreservation

Q15 N=24 A92%(22) B8%(2)

IfB,pleaseexplain:

WeinvitedProjectTIERtoholdareproducibleresearchworkshopandaredevelopingourabilitytosupportfacultydoingthisworkwiththeirclasses

Teachingstudentshowtofinddata,usedataanalysissoftwarelikeSTATA,anddiscussquestionssurroundingconfidentialityissues.

Q16 N=16 A50%(8) B88%(14) C0%(0) D6%(1)

IfD,pleaseexplain:

20

Consultationstodatehavebeenwithfaculty;butwewouldhelpstudents,too,itjusthasn'tcomeup.Wedon'tdoworkshops-justconsultationsatpointofneed.

Q17 N=24 A17%(4) B46%(11) C38%(9) D83%(20) E4%(1)

IfE,pleaseexplain:

thesciencelibrarianprovidethisservice

Q18 N=24 A63%(15) B38%(9)

IfB,pleasespecify:

WeareamergedorganizationandthissupportcomesfromourResearchandInstructionalDesignteamofLibrariansandTechnologists.Weprovideallinformationandtechnologysupport

R,SPSSandStataareextensivelysupportedbyourSocialScienceslibrarianviainclasssessions,LibGuidesandalargenumberofoneononeconsultations./SPSS,R,Stata

Yes,providedbyacademiccomputing/ITS.Stata,SPSS,R,MATLAB,Mathematica,ArcGIS,IRAF

No,thisisdonebyInstructionalTechnology(partofAcademicComputing).LibraryisapartnerwithInstructionalTechnologyontheseservices,buttheyarethelead.

OurITteammanagescampuslicensesforSPSS,Mathmetica,etc.OurCDLAisworkingwithfacultyinterestedinshiftingtowardRandPythonfordataanalysisneeds.Wetendtoteachintodatahandlingcoursesusingfree/open/easytools,andthenmovetowardmoreintensivepackagesoncestudentsunderstandfundamentals.

R,Palladio

IncollaborationwithIT

SPSS,Stata

Q19 N=25 A58%(14) B42%(10)

IfB,pleasespecify:

GISreceivedsignificantsupportbyseveralgroupsoncampus.Inthelibrary,thissupportisprovidedbyourSocialSciencelibrarian./SupportforanalysiswithArcGIS

Supportprovidedfornon-geographystudentsthroughlibrarians(DataServicesLibrarian).Geographystudents(andmoreadvancedsupport)providedbyGeographyGISFellow.

No,thisisdonebyInstructionalTechnology(partofAcademicComputing).LibraryisapartnerwithInstructionalTechnologyontheseservices,buttheyarethelead.

Wehelpfolksdiscernwhichtoolsareappropriateandthenhelpthem.WetendtosupportArcGISonline,googleearth,googlemaps,storymaps.WesupportintensiveArcGISusewhenneeded,butthatisprimarilyhandledbytheGeodepartment.

minimal,asthereisalsoaseparate(small)GISlab

DigitalScholarshipgroup.

21

ArcGIS

IncollaborationwithIT

ARCGISExployer,ArcViewGIS,ARCViewSpatialAnalysis

Q20 N=23 A39%(9) B61%(14)

IfB,pleaseexplain:

DigitalCommons

WeuseDigitalCommonsandIslandora/Fedora

Ourinstitutionalrepositoryismanagedandsupportedmainlybytheresearchlibrarianstaff.Aspartoftheinstitutionalrepository,werecently(withinthepastyear)createdaninstitutionaldatarepository.Formalrolloutisimminent.WealsosupportICPSRwithSocialScienceLibrarianservingasOR./ICPSRanddatarepositoryinDigitalCommons

CurrentlyindevelopmentusingIslandoraandFedora.

WehaveandataverseforthecollegewithinHarvard'sDataverse.

AccessandadviceonICPSR,DataFerret,Compustat,ExecuComp,IndiaStat,InternationalFinancialStatistics,SourceOECD

WesortofuseourInstitutionalRepositoryinDigitalCommonstostoredataiffacultycannotfindabetterdisciplinaryrepository.

Again,ourmergedorganizationincludesIT(networking,etc.).Italsoincludesthepeoplemanagingourinstitutionalrepository(dspace).

Werunthecollege'sinstitutionalrepository,whichisoneoptionforfacultyinterestedinsharingtheirdata.

Gettingdatareadytouploadintodatarepositories.Dataanalysishow-toforstudents

Dataverse

CollectionsManagementandMetadataservicesandDigitalScholarshipServicesareinvolved.

Islandorarepository

Wehaveaninstitutionalrepository(DigitalCommons)inwhichdatasetscanbestored.Weprovidesupportandassistanceforthis.

Q21 N=24 A25%(6) B75%(18)

Q22 N=23 A61%(14) B39%(9)

Q23 N=24 A67%(16) B33%(8)

Q24 N=24 A67%(16) B33%(8)

IfB,pleaseexplain:

asamergedorganization

Writingupdocumentationaboutthedataset(itisusuallymissing,sotheLibrarycreatesthisinconsultationwiththefacultybeforedeposit).

Wedohaveapolicytoacceptdatasetsinourinstitutionalrepository

22

DigitalCommonssupport

Storageasappropriate

Islandorarepository

thisisaserviceweareactivelyworkingtoexpand,howeverthedemandforthisservicehasbeen"wishy-washy"oranemic.Wearestilltryingtodetermineifthisservicewouldbeusedandvaluedonourcampus.

Q25 N=21 thisisaneedofthefaculty

Arecognizedneedfordevelopingandpromotingcommonsresourcesforourscholarsandresearchersalongwithaneedtocomplywiththeemergingmandatesofnationalgovernmentalfundingagencies.

Wehavelimitedstaffingtosupportdatamanagement,butaregrowingourexpertiseinthisarea

Needsassessment,fundingrequirements,discussionswithfaculty,opendatamovement.

RequestsfromthefacultyandpartnershipwithInstructionalTechnologytodivideupdataservicesoncampus.

Existingstaffexpertise.However,wehavebeendevelopingourIslandoraIRwiththeexpectationthatdatacurationwillbeaservicewewilladd

Requestsfromfaculty.

Thestaffingandinfrastructureresourcesthatwehave,andthekindofdemandfromfaculty.

Aslowgrowthmodel!Wehaveasmallhandfuloffacultywhoreallyneedthisrightnow,sotheyhavebeenhandledasone-offissues.Asthissmallnumbersgrows,weknowweneedamoreholisiticandscalableapproach

Ihaven'thadthechanceinpreviousresponsestomakeclearthatthesumtotalofwhatwedorightnowisextremelyminimal.Wehavehadonlyahandfulofinteractionsandarejustnowthinkingabouthowtobuildcapacityandbegintobealittlemoreproactive.Ididn'twanttoanswer"no"tothequestions;but"yes"givesasomewhatfalseimpressionofaroutineserviceofferingthatisn'ttrue.

Need.Weareasmall,undergraduate-focusedinstitution,withunder100facultywhomighteverdoresearchthatgeneratesdata,andprobablywithunder10atanypointintimewhoareworkingonagrantthatrequiresdata-sharing.Wedon'thavethedemandtojustifyamorestructuredsetofresearchdatamanagementservices.

Needsassessmentoffaculty

Emergentneed

CurricularandResearchneedsoffaculty.

Resourceconstraints;stillgettingasenseoftheneedoncampus

Wetrytorespondtoindividualdemand.Whiletheanswertomanyoftheabovequestionswas"yes"it'sbecausewehaveprovidedindividualhelpandconsultation.We'replanningonbuildingourdata

23

supportprogramsbybeginningwithaneedsassessmentduringthe2018academicyear.

Personnelresourcesandexpertise.

Historicalreasonsandcurrentstaffingandneglect.

Wereallydon'tofferanythingformal.Justcasebycase.

NointerestbeyondtheLibrary,andnotenoughpeopleintheLibrary

Wehavedoneverylittletodateonresearchdatamanagementservicesbutareactivelyworkingtochangethisthroughanewscienceslibrarianrecruitment.

Q26 N=22 opportunistically

opportunistically

Developmentwasandcontinuestobemotivatedbyabroadstrategyandthathasbeenprioritizedbyeitherourmostpressingneedsorneedsthatcanbeeasilysatisfied.

Wetriedtoanticipatefacultyneedsfordatamanagementanddevelopedawebpageandsupportinfrastructureatthesametimethatinquiriesfromfacultywereontherise

Opportunisticallywithanattempttomovemorestrategically

Both.WeoftenusefacultyrequestedprojectsasanopportunitytoäóÖpilotäó»newdataservices.Wethenthinkstrategicallybeforecommittingtodoaserviceforthewholefaculty.

Opportunistically.Theworkthatwehavedonetodatehasprimarilybeendoneisresponsetodemand.WehavealongerhistoryofofferingandsupportingICPSRandUScensusdata.

opportunistically.Servicesareprovidedastheyareneeded.

Opportunistically.

Sofaropportunistically,butweareworkingonstrategically.

Opportunistically-sofar.

Opportunistically.

Abitofboth.Thelibraryreactedtofacultyneedsanddidnotidentifytheneedsproactivelyandthendidnotpromotetheserviceproactively.

opportunistically,astheneedarose

Both,opportunisticandnowstrategic

Opportunistically.Theneedisemergingincertaincornersofcampuswithoutbroadcoordination.

Opportunistically,definitely.We'removingtodevelopstrategically.

Opportunistically.Wehavenotexaminedtheneedfordatamanagementservicesfromastrategicperspective.

Theyweren'tdeveloped.Theyjusthappened.Nostrategy.

opportunisticallywouldbeacompliment.I'mnotsurethey'redevelopedatall.

24

Notindevelopmentyet

No.Theywerenotdevelopedatallinthepast.

Q27 N=22 Limiteduse

justgettingstarted

Personnelresources,patronbuy-in

Personnelhasbeenthemainlimitingfactor.We'reasmallstaff,andcurrentlyourScienceLibrarianisservingastheDataManagementpointperson

Personneltime,funding,timeforfaculty/studentstoattendtraining/workshops

Time.DataServiceslibrarianisalsoareferenceandinstructionlibrarianwithdepartmentalsubjectliaisondutiesincludingcollecting.Also,thereareoccasionalculturaldifferencestoapproachingdataservicesbetweentheLibraryandInstructionalTechnology.

Personnel

training,time,institutionalbuy-in

Challengesincoordinatingacrosscampusoffices,otherdemandsonstafftime

Personnelturnover

Limitedresources(personnel&TIME)andotherpriorities.Itjusthasn'tbeenafocusuntilnow.

Lackofdemand.We'vehadareallyhardtimeconvincingfacultywhytheywanttomanagetheirresearchdatainastructuredwayorwhytheymightwanttoshareit.

Mostlycultural,thecollegeisveryslowtoadaptandcentralizenewservices.Ittakesawhiletogetfacultytogetonboardwithnewservices,eveniftheyneedthem.

personnel,training,time

Alllisted;challengingprospects.Thesciencedepartmentshavetheirownstaffsupport.

Personnelandscopingofwhatserviceswecouldprovide.

Lackofcapacityinstaffing.That'ssomethingwe'llbelookingatbuilding,drivenbytheneedsassessment.

Personnelresourcesandlackofexpertise

Personnelandtime.

Lackofunderstandingaboutthelevelofdemand

personnel,interest

Personnel.Facultyinscienceshavecometoassumethatthelibrarywouldbenohelpwithregardtoresearchdatamanagementservices.

Q28 N=21 Libguide,grantsoffice

directworkwithfaculty

25

WorkshopsadvertisedviatargetedemailsandcollegemediaSolicitedinvitationstodepartmentalgroupmeetings

webguide,wordofmouth

Websites,word-of-mouth,face-to-facemeetings,referralsfromOfficeofResearch,fromfaculty,andfromITS.

One-on-onecontactswiththefaculty,throughsubjectlibrarians,advertisingworkshops,adataservices-relatedblog.Planistomakealibguideonthetopic.

ArrangedCensusDepttrainingforcampusandlocaldatausersin2016.Reachouttolikelydatausingdepartments

partnershipwiththeGrantsOffice.

Wehavedoneblogpostsandinfoonourwebpage,butmostlywordofmouth

Notmuchyet

Wedon't-sofar.ExceptinthesensethatwehaveLiaisonstodepartmentwhommostfacultywillthinktojustgoaheadandaskaboutwhatever,includingaquestionaboutRDM.

Thecollege'sGrantsOfficetellspeoplewhoareworkingonagrantthatrequiresadatamanagementplantotalktous.

Allsoftmarketingatthispoint,wordofmouth.AseriesofworkshopsarebeingplannedwithGrantsOfficeandITStopromotetheservice.

Wedon't

Listedinresourcepagesforfaculty

LibGuides,LibCalendar,directoutreachtofaculty

NA

Wedon't.

wedon't,justconversationswithlibrariansiswhereiscomesup

Notapplicable

Wehaven't(seeabove)

Q29 N=21 A52%(11) B52%(11) C57%(12) D52%(11) E10%(2)

IfE,pleasespecify:

ITstaffareusuallytheonescontacted.Onoccasion,theyworkwithappropriatelibrarians.Thishappensinfrequently,however.

thegrantsofficehasreachedoutinthepastaboutdatamanagementplansupport

Notapplicable

Wedon'treceiveanyyetbuthopetoreceivethemthroughanymeans.

Q30 N=22 A45%(10) B55%(12)

IfB,pleasespecify:

Wearepresentlythinkingthroughmechanismsforarchivingresearchnotebooks.

26

Finishdevelopmentofrepository.Offeringmoretrainingandoutreach.

Wewouldliketoofferbettersupportforqualitativedataanalysisanddigitalhumanities.

Asmentionedabove,wanttoexpandofferingtocurationofdatasetscreatedorusedbystudentsandfacultyasthedataotherwiseissittingonharddrives.

MorecoordinationwithIT

Prettymucheverythingaskedaboutisonourradar.Weknowweneedtohavesystemsinplacewithinthenexttwoyears,andareworkingtostaff/trainup.

Perhapsnotsignificantlydifferentservices,justamorestable,organizedandbettercommunicatedsuiteofRDM(andalsodataanalysisanddatavisualization)services

PossiblysupportthecreationofDOIswithEZID

Willbedefinedbyupcomingneedsassessment

Wearejuststartingtheprocessofevaluatingwhatwecandoandwilldevelopastrategyforprovidinglimitedqualityservicesinthefuture.WewillpartnerwithIT.

wehopetoprovidebetterdiscipline-specificguidanceonourwebsite(libguidesorotheronlineresource).Wearealsolookingintothelevelofdemandtheremightbeforalocalrepository,likeDataverse.

Seemypreviousresponses.

Q31 N=15 Atpresent,wedon'thaveaformalmechanismforassessinguse.However,formostofourstorageoptionswehavemechanismsthatrecordrequestsaspartoftheprocessofproviding/controllingaccesspermissions.

Throughournormalstatisticsgathering(nowusingLibInsight).Mostpopular:DMPassistance,datadiscoverythroughconsultations.Leastpopular:metadata,GIS(onlybecauseit'srarelyusedoutsideofpowerusers).

Wecurrentlytrackappointmentsandfacultyinteractionsthemthroughthesamedatabasesystemweusetotrackourreferenceinteractions.Wecountthedata-relatedworkshopsinthesamesystemweusefortrackingotherlibraryinstructionsessions.

MetadataservicespickingupasourIRbecomesmorerobust.Noformaltrackingdone

RecordedinLibStatswithotherreferencetransactions.

Thereisverylittleuptake

Sincewe'veonlyhadaveryfewrequests/needsthathavedribbledinoverthepastfewyears...wedonotyettrackorassess.It'snotreallyafullyfledgedserviceatthispoint.Buttheneedstodatehavecenteredonlearningbestpracticesandoptionsfordatabackupandcreatingdatamanagementplans.

Noformaltrackingatthispoint.Popularserviceishelpcreatinga

27

DMP.

Onlyanumericalaccountofdatarelatedinquiriesandworkshops

Wetakestatisticsonthetypeofconsultationsaresubjectliaisonsperform.Dataplancomplianceisprobablythemostpopular.

We'renotcurrentlytrackingorassessingtheseservices.

Wearenotdoinganythingrightnow.

Wedon't.Weheareverythingthroughthegrapevine.

Notapplicable

N/A