STEELE COUNTY BOARD AGENDA Administration Center

STEELE COUNTY BOARD AGENDA Administration Center – 630 Florence Avenue – Owatonna, MN 55060

Steele County government is dedicated to delivering effective, efficient, respectful public

service with integrity and accountability using both proven and innovative methods.

TUESDAY, JANUARY 23, 2018, 5 :00 PM County Boardroom, Steele County Administration Center

Persons with background material for agenda items are asked to provide them to the Administrator’s Office 5 days prior to the meeting date so that the material can be linked to the online agenda. If handouts at the Board meeting are necessary, please bring enough copies for the Board, county staff, the press and the public. Generally, 15 copies should be sufficient.

Agenda

1 Call to Order

2 Pledge of Allegiance

3 Approve Agenda

Public Comment Those wishing to speak must state their name and address for the record after they are acknowledged by the Board Chair. Each person will be limited to two (2) minutes to make his/her remarks.

Speakers will address all comments to the Board as a whole and not one individual commissioner. The Board may not take action on an item presented during the Public Comment period, unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought up during the Public Comment period to the County Administrator for follow up.

Correspondence

Consent Agenda

Items listed on the Consent Agenda are considered routine and non- controversial by the County Board. There will be no separate discussion of these items unless requested by a member of the County Board.

4 Approve Minutes

5 Approve Bills

1

6 Approve Personnel Report

7 Accept Internal Central Services Committee Minutes

8 Accept Public Safety Committee Minutes

9 Accept Public Works Committee Minutes

10 Accept Land Use/Records Committee Minutes

General

11 Introduction of New Employees (2nd Meeting of the Month)

12 Steele Spotlight (2nd Meeting of the Month)

13 Property Assessed Clean Energy (PACE) Presentation

14 Resolution- Mental Health

15 Citizen Advisory Committee Appointments

*5:30 PM- Public Hearing

16 Steele County Buffer Ordinance

17 Amendment to Zoning Ordinance Land Use/Records- Next Meeting Date: February 20, 2018 at 8:00 am- Assessor’s Office

18 DNR Watercraft Inspector Delegation Agreement

19 SEMREX Regional Solid Waste Plan

20 County Recorder Out of State Travel Request

21 GIS Coordinator Out of State Travel Request Public Safety- Next Meeting Date: Needs to be Determined

22 GED Contract- Detention Center

23

Donations to the Steele (CERT) County Community Response Team

Public Works- Next Meeting Date: February 14, 2018 at 7:30 am, Annex Bldg.- Room 121

2

24 Resolution- Approve Final Payment for Contract No. 171705

25 Resolution- Approve MnDOT Agreement No. 1030074 and authorize Chair and Auditor to execute the agreement

26 Approve Purchase of Portable Changeable Message Sign

27 Approve Purchase of a Welder with Spool Gun and a Plasma Cutter

28

29

Resolution- Authorize Staff to Enter Into an Agreement with MnDNR for Flood

Damage Reduction Grant

Resolution- Designating Municipal Advisor

30 Municipal Advisory Service Agreement with Northland Securities, Inc.

31 Steele County Five-Year Capital Improvement Plan 2018-2022

32 Resolution Calling for a Public Hearing on CIP and Issuance of General Obligation CIP Bonds

Reports

Meeting Notices: Community Services- Next Meeting Date: Needs to be Determined Internal Central Services- Next Meeting Date: February 7, 2018 at 8:00 am- Board Room January 24: Joint Board Meeting (Co., City of Owatonna, OPU, School District) 4:30 pm January 30: Community Health Board Meeting- 10:00 am January 31: County Board Work Session- Noon February 7: Internal Central Services- 8:00 am February 13: County Board Meeting- 5:00 pm

Adjourn

Disclaimer: This agenda has been prepared to provide information regarding and upcoming meeting of the Steele County Board of Commissioners. This document does not claim to be complete and is subject to change.

3

PROCEEDINGS OF THE STEELE COUNTY BOARD OF COMMISSIONERS

SPECIAL SESSION January 2, 2018

STATE OF MINNESOTA) ) ss COUNTY OF STEELE )

The Steele County Board of Commissioners met in Special Session at 5:00 p.m. on January 2, 2018 with

Commissioners Brady, Krueger, Abbe, Gnemi and Glynn present. Also present were Human Resources Director

Julie Johnson, County Engineer Greg Ilkka, County Treasurer Catherine Piepho, Court Administrator Robin

Hoesley, County Administrator Scott Golberg and County Auditor Laura Ihrke.

Call to Order and Pledge of Allegiance.

Motion by Commissioner Gnemi, seconded by Commissioner Krueger to approve the agenda. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Abbe to approve the minutes of December

20, 2017. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Glynn to adjourn Sine Die at 5:05 p.m.

Ayes all.

___________________________

CHAIRMAN

ATTEST:_____________________________

AUDITOR

PROCEEDINGS OF THE STEELE COUNTY BOARD OF COMMISSIONERS

SPECIAL SESSION January 2, 2018

STATE OF MINNESOTA) ) ss COUNTY OF STEELE )

The Steele County Board of Commissioners met in Special Session at 5:05 p.m. on January 2, 2018 with

Commissioners Brady, Krueger, Abbe, Gnemi and Glynn present. Also present were Human Resources Director

Julie Johnson, County Engineer Greg Ilkka, County Treasurer Catherine Piepho, Court Administrator Robin

Hoesley, County Administrator Scott Golberg and County Auditor Laura Ihrke.

The Board was called to Order by the County Auditor who called for nominations for Chairman for 2018.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to nominate Commissioner John

Glynn as Chairman for 2018.

Upon the vote being taken, Commissioner Glynn was unanimously elected Chairman for 2018.

Commissioner Glynn then took the Chair.

Motion by Commissioner Brady, seconded by Commissioner Gnemi to nominate Commissioner Greg

Krueger as Vice Chairman for 2018.

Upon the vote being taken, Commissioner Krueger was unanimously elected Vice Chairman for 2018.

Motion by Commissioner Brady, seconded by Commissioner Gnemi to approve the agenda. Ayes all.

Motion by Commissioner Abbe, seconded by Commissioner Gnemi to adopt the Rules of Order for 2018

with an amendment to Motions (must have a second motion). Ayes all.

Motion by Commissioner Brady, seconded by Commissioner Gnemi to authorize the Chairman to sign

bills on January 9, 2018 for payment on January 12, 2018. Ayes all.

4

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to approve the Board Meeting

Schedule for 2018. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to award the publication of the

2018 Commissioner Proceedings, legal notices, 2017 Delinquent Tax List and Financial Statement to the

Owatonna People’s Press. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to award the 2nd Publication of the

2017 Financial Statement to another paper located in the County to the Steele County Times. Ayes all.

Commissioner Brady offered the following Resolution seconded by Commissioner Abbe

RESOLUTION DESIGNATING OFFICIAL WEBSITE OF STEELE COUNTY AND TRANSPORTATION PROJECT BIDS

NOW, THEREFORE, BE IT RESOLVED, that www.co.steele.mn.us will be and

hereby is designated the official website to publish the proceedings of the County Board, ordinances, official noticecs, real estate delinquent tax lists, County Board of Equalization, financial statements, and all other notices to be posted by Steele County.

BE IT FURTHER RESOLVED, that www.co.steele.mn.us will be and hereby is designated as the offical website for publication of Steele County transportation projects, as provided for in Minn. Stat. §331A.12.

Upon the vote being taken, five Commissioners voted in favor thereof, none absent and not voting. A

copy of the Resolution is on file in the Auditor’s office.

Motion by Commissioner Gnemi, seconded by Commissioner Brady to approve the following committee

appointments: Erick Kyllo to the Extension Committee, Jennifer Wayne to the Parks & Recreation Board, Brian

Schmidt to the Planning Commission, Steve Jaster to the Planning Commission, LeRoy Meier to the Planning

Commission and Greg Lammers to the Planning Commission. Ayes all.

Commissioner Brady offered the following Resolution seconded by Commissioner Gnemi

Resolution Establishing Per Diem Amounts for Citizens on Boards and Commissions in 2018

WHEREAS, Minnesota Stat. §375.47, Subd. 1, allows the County Board of

Commissioners to set per diem payments for members of boards or agencies authorized by statute, and members of advisory boards or committee, performing duties for all or part of the county, when the board or agency does not itself have power to make expense allowances for its members;

NOW, THEREFORE, BE IT RESOLVED that the per diem amount be $45 when members are attending a meeting on behalf of the Steele County Board of Commissioners.

BE IT FURTHER RESOLVED that the members may receive a mileage reimbursement equivalent to that adopted by the Steele County Board of Commissioners.



Motion by Commissioner Gnemi, seconded by Commissioner Abbe to approve the 2018 Board of

Commissioner Committee Assignments as proposed by Board Chairman Commissioner Glynn. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to approve the 2018 Policy

Committee appointments as follows: Commissioner Glynn-Environment & Natural Resources, Commissioner

Abbe-General Government, Commissioner Krueger-Health & Human Services, Commissioner Gnemi-Public

Safety and Commissioner Brady-Transportation & Infrastructure. Ayes all.

Motion by Commissioner Gnemi, seconded by Commissioner Abbe to appoint the five Commissioners,

County Administrator, County Auditor and County Treasurer as the AMC Delegates for 2018. Ayes all.

Motion by Commissioner Brady, seconded by Commissioner Gnemi to approve travel & training for

officers and employees if within the state and within the budget. Ayes all.

Motion by Commissioner Gnemi, seconded by Commissioner Brady to authorize the expense

reimbursement for registration, travel, lodging and meal expenses consistent with the Steele County Personnel 5

http://www.co.steele.mn.us/

http://www.co.steele.mn.us/

Rules and Policies for Commissioners and staff to attend AMC and NACO meetings as included within the

approved budget. No more than two Commissioners at a time allowed to attend NACO meetings. Ayes all.

Motion by Commissioner Brady, seconded by Commissioner Abbe to set the mileage rate for 2018 at 54.5

cents per the IRS guidelines. Ayes all.

Motion by Commissioner Brady, seconded by Commissioner Gnemi to set the interest rate on ditch liens

for 2018 at 5%. Ayes all.

Commissioner Krueger offered the following Resolution, seconded by Commissioner Gnemi

RESOLUTION ESTABLISHING THE 2018 MINIMUM SALARIES FOR ELECTED OFFICIALS

WHEREAS, Minnesota Statutes state that “At the January meeting prior to the first date on which applicants may file for the office of county attorney (county auditor, county sheriff, county treasurer) the board shall set by resolution the minimum salary to be paid the county attorney (county auditor, county sheriff, county treasurer) for the term next following”; and

NOW, THEREFORE, BE IT RESOLVED by the Steele County Board of Commissioners that the annual minimum salary to be paid the elected official for the term next following be set at Step 1 of the Comparable Rating and Wage Scale System used by Steele County.

County Attorney (Minn. Stat. §388.18): E83 County Auditor (Minn. Stat. §384.151): D62 County Sheriff (Minn. Stat. §387.20): E83 County Treasurer (Minn. Stat. §385.373): D62



Commissioner Krueger offered the following Resolution, seconded by Commissioner Gnemi DELEGATION OF DUTIES TO COUNTY AUDITOR

WHEREAS, Steele County maintains its payroll system in order to compensate County employees and officials for their services. These payments include the salary and per diem payments approved by the Steele County Board of Commissioners by annual resolution, pursuant to Minn. Stat. §375.055, subd. 1(a); and

WHEREAS, The Steele County Auditor’s Office is charged with the responsibility to ensure the timely and efficient administration of the County payroll system; and

WHEREAS, it is advisable and prudent for the Board of Commissioners to delegate the review and approval of Steele County Board of Commissioner salary and per diem payments to the Steele County Auditor or her designee, pursuant to Minn. Stat. §375.18, subd. 1b; and

WHEREAS, the Steele County Auditor has the internal accounting and administrative control procedures to ensure the proper disbursement of public funds, including the obligation to issue salary and per diem payments based solely on the annual resolution adopted by the Steele County Board of Commissioners.

NOW, THEREFORE BE IT RESOLVED, that the Steele County Board of Commissioners hereby authorizes the Steele County Auditor or designee to approve the payment of the County payroll, including approved Commissioner salary and per diem payments made pursuant to Minnesota law and the annual resolution approving certain meetings for per diem payments for the year of 2018.



Commissioner Abbe offered the following Resolution, seconded by Commissioner Brady

Be it Resolved, that the County Auditor & County Treasurer are hereby authorized to process payments by Auditor’s Warrants, for which the precise amount is fixed by law, which include fees, utility bills, salaries, highway department fuel bills, freight, witness expenses, vehicle registration/tabs, telephone, postage and sheriff’s paper service to other counties. Necessary expenses include prepayment of expenses for seminars and other county business trips. Further to authorize payment to contractors for work and material in place on the job as certified by the Engineer or Architect except that the final payment on any project be approved by Board action; to authorize payments for bonds and interest payments for the bonded debt fund and for investments; to authorize payments for purchases made by the County Board wherein an amount has been set and entered in the Board minutes; to authorize payment of emergency welfare funds

6

and Social Service funds as an emergency issuance procedure, as prescribed by state and federal law and claims that are due and would incur interest and penalties. A listing of bills paid will be provided to the County Board for their review.



Commissioner Krueger offered the following Resolution, seconded by Commissioner Gnemi

A Resolution designating a Depository for the County of Steele and persons authorized to sign orders thereon.

BE IT RESOLVED by the Board of Commissioners of Steele County, Minnesota, that “RBC Wealth Management” be and hereby are designated as depositories for deposits and safekeeping of said County for such amounts as may be deposited herein.

BE IT FURTHER RESOLVED that orders of the County of Steele drawn on said RBC Wealth Management for funds to be transferred to another Steele County Depository in whatever form shall be signed by one if the officer is Catherine Piepho, Treasurer and Financial Director of Steele County and by two if signed by Laura Ihrke, Steele County Auditor and Joyce Hartle, Steele County Deputy Treasurer

BE IT FURTHER RESOLVED that orders to purchase or sell or receive or transfer investment securities on behalf of Steele County shall be initiated by Catherine Piepho, Steele County Treasurer and Financial Director.

NOW, THEREFORE, BE IT RESOLVED that all transfers of funds or investment securities to and from any Steele County accounts on behalf of Steele County as directed to RBC Wealth Management may only be made to another depository or account of Steele County in the name of Steele County.



Motion by Commissioner Gnemi, seconded by Commissioner Krueger to set the date for the Board of

Equalization to June 14, 2018 at 7:00 p.m. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to approve the low quote from

Innovative Office Solutions LLC in the amount of $14,350.29 for the purchase of furniture for Courtroom C and

the new Jury Conference Room. Ayes all.

Motion by Commissioner Brady, seconded by Commissioner Abbe to approve the application to conduct

off-site gambling for the Owatonna Wrestling Association for an event on April 7, 2018 at the Monterey

Ballroom. Ayes all.

Motion by Commissioner Krueger, seconded by Commissioner Gnemi to set a Public Hearing for the

Steele County Fee Schedule at 5:30 p.m. on February 27, 2018. Ayes all.

Commissioner Reports:

Commissioner Abbe reported on his attendance at the Public Works meeting, Park Place to meet with residents and IT Director Interviews. Commissioner Krueger reported on his attendance at the Criminal Justice meeting. Commissioner Glynn reported on his attendance at the Ripley Ditch meeting. Commissioner Gnemi reported none (SEMCAC meeting cancelled). Commissioner Brady reported on his attendance at the Ripley Ditch meeting. Motion by Commissioner Gnemi, seconded by Commissioner Krueger to schedule a Board Work Session

on January 31, 2018 at 12:00 p.m. Ayes all.

Motion by Commissioner Glynn, seconded by Commissioner Brady to adjourn to the Call of the Chair at

5:48 p.m. Ayes all.

___________________________________ CHAIRMAN ATTEST:

7

__________________________________ AUDITOR

8

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Explode Dist. Formulas?:

Paid on Behalf Of Name

COMMISSIONER'S VOUCHERS ENTRIES 2:57PM1/18/18

Audit List for Board Page 1

Print List in Order By:

Y

on Audit List?: N

Type of Audit List: D

Save Report Options?:

D - Detailed Audit ListS - Condensed Audit List

2 1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name

N

1Page Break By: 1 - Page Break by Fund2 - Page Break by Dept

Steele County

9

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COMMISSIONER'S VOUCHERS ENTRIESRoad & Bridge Fund10

-

Copyright 2010-2017 Integrated Financial Systems

2:57PM1/18/18

6.00 3

351.42 1

450.00 1

1,050.00 1

2,540.00 1

4,397.42

2,207.07 1

19,357.38 3

9.54 15

6.00 16

9.54 17

351.42 19

450.00 20

1,050.00 25

2,540.00 21

2,207.07 26

3,583.87 4

4,961.31 5

10,812.20 6

8.37 12

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

301 AdministrationDEPT

Innovative Office Solutions LLC37025

10-301-000-0000-6410 Scissors IN1883106 Office Supplies

10-301-000-0000-6410 Scissors IN1885621 Office Supplies

10-301-000-0000-6410 Return Scissors SCN-068741 Office Supplies

Innovative Office Solutions LLC Transactions37025

Metro Sales Inc51300

10-301-000-0000-6301 Copy machine contract INV979230 Equip/Software Maint

Metro Sales Inc Transactions51300

MN County Engineers Assn5072

10-301-000-0000-6241 Greg's membership 2018 Membership Dues

MN County Engineers Assn Transactions5072

RT Vision Inc4247

10-301-000-0000-6301 upgrade - etimecard Equip/Software Maint

RT Vision Inc Transactions4247

TheTransportation Alliance52930

10-301-000-0000-6241 2018 Membership P18-1079 Membership Dues

TheTransportation Alliance Transactions52930

301 Administration 5 Vendors 7 TransactionsDEPT Total:

302 Road & Bridge Maintenance ExpenseDEPT

3D Specialties87765

10-302-000-0000-6534 Inventory stubs 200823 Supplies - Signing

3D Specialties Transactions87765

Compass Minerals America7807

10-302-000-0000-6523 salt 155412 Supplies - Road Salt & Sand



Compass Minerals America Transactions7807

G & K Services Inc28000

10-302-000-0000-6192 Uniforms 6002858826 Uniform Allowance

Account/Formula

Steele County

10

NGRITZ



2:57PM1/18/18

8.37 1

3,410.98 1

24,983.80

37.07 1

37.07

5.59 1

530.21 2

459.96 3

330.00 1

3,410.98 18

37.07 13

5.59 1

361.20 2

169.01 3

365.58 7

4.39 8

89.99 9

330.00 10

272.00 11



G & K Services Inc Transactions28000

Loken Excavating & Drainage5010

10-302-000-0000-6523 Sand 127465 Supplies - Road Salt & Sand

Loken Excavating & Drainage Transactions5010

302 Road & Bridge Maintenance Expense 4 Vendors 6 TransactionsDEPT Total:

303 Construction ExpenseDEPT

Grieman/Marta8189

10-303-000-0000-6330 Meals for training 1/9/2018 Travel Expenses - Room & Board

Grieman/Marta Transactions8189

303 Construction Expense 1 Vendors 1 TransactionsDEPT Total:

304 Equipment Maintenance & ShopsDEPT

Arrow Ace Hardware3738

10-304-000-0000-6511 hose for washbay 249534 Maint Shop Supplies & Materials

Arrow Ace Hardware Transactions3738

Boss Supply Co7846

10-304-000-0000-6511 Shop - nozzle & streamjet tip 15596 Maint Shop Supplies & Materials

10-304-000-0000-6511 Tandem parts 15605 Maint Shop Supplies & Materials

Boss Supply Co Transactions7846

Carquest Auto Parts10150

10-304-000-0000-6520 Parts, unit#2172 4763307744 Machinery/Vehicle Parts

10-304-000-0000-6513 tools- Impact socket 4763307978 Tools

10-304-000-0000-6513 Tools - Creeper 4763308253 Tools

Carquest Auto Parts Transactions10150

Central Farm Services11215

10-304-000-0000-6511 Pickup parts, 741002701 Maint Shop Supplies & Materials

Central Farm Services Transactions11215

Crysteel Truck Equipment Inc16480

10-304-000-0000-6520 parts, unit#2172 LP182174 Machinery/Vehicle Parts

Account/Formula

Steele County

11

NGRITZ



2:57PM1/18/18

272.00 1

11.70 1

230.39 2

61.64 1

1,901.49

15,630.00 1

15,630.00

46,949.78

46,949.78

11.70 14

109.38 22

121.01 23

61.64 24

15,630.00 27



Crysteel Truck Equipment Inc Transactions16480

Huber Supply Co Inc35020

10-304-000-0000-6511 shop welding supplies 00471367 Maint Shop Supplies & Materials

Huber Supply Co Inc Transactions35020

NAPA Auto Parts56125

10-304-000-0000-6520 parts, unit#2078 744375 Machinery/Vehicle Parts

10-304-000-0000-6511 Shop filters, wipers 744734 Maint Shop Supplies & Materials

NAPA Auto Parts Transactions56125

Plunkett's Pest Control, Inc.68420

10-304-000-0000-6512 pest control - January 2018 5839752 Bldg Repair & Maintenance

Plunkett's Pest Control, Inc. Transactions68420

304 Equipment Maintenance & Shops 8 Vendors 12 TransactionsDEPT Total:

309 Flood Disaster ShopDEPT

30th Place LLC7861

10-309-000-0000-6341 Rent for West Shop Feb2018 3208 Office Rent

30th Place LLC Transactions7861

309 Flood Disaster Shop 1 Vendors 1 TransactionsDEPT Total:

10 Road & Bridge FundFund Total: 27 Transactions

Final Total: 19 Vendors 27 Transactions

Account/Formula

Steele County

12

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COMMISSIONER'S VOUCHERS ENTRIES


2:57PM1/18/18Page 5

Audit List for Board

Steele County

AMOUNT

46,949.78 10

46,949.78

NameFundRecap by Fund

Road & Bridge Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

13

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Y

on Audit List?: N





N


Steele County

14

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Mayo Clinic Health System - MCHS Owatonn

Mayo Clinic Health System - MCHS Owatonn


2:57PM1/18/18

522.00 2

43.00 1

236.39 1

801.39

7,701.05 1

5,294.47 1

7,304.67 1

46,971.03 1

1,571.93 1

261.00 10

261.00 11

43.00 14

236.39 16

7,701.05 1

5,294.47 6

7,304.67 15

46,971.03 21

1,571.93 2



301 AdministrationDEPT

Express Services Inc3653

10-301-000-0000-6112 4 Office coverage 19947260 Temp Part-Time Wages

10-301-000-0000-6112 4 Office coverage 19976264 Temp Part-Time Wages

Express Services Inc Transactions3653

5192

10-301-000-0000-6260 4 Drug Testing 1/4/2018 Consultants/Admin Fee

Transactions5192


10-301-000-0000-6301 4 Copy machine Contract INV979230 Equip/Software Maint


301 Administration 3 Vendors 4 TransactionsDEPT Total:

302 Road & Bridge Maintenance ExpenseDEPT

City Of Blooming Prairie13000

10-302-000-0000-6321 6 2017 Maintenace agreement 2017 Maintenance Agreements

City Of Blooming Prairie Transactions13000

City Of Ellendale13025

10-302-000-0000-6321 6 2017 Maintenance agreement 2017 Maintenance Agreements

City Of Ellendale Transactions13025

City Of Medford669


City Of Medford Transactions669

City Of Owatonna13110


City Of Owatonna Transactions13110

Compass Minerals America7807

10-302-000-0000-6523 4 Salt 152980 Supplies - Road Salt & Sand

Compass Minerals America Transactions7807

Account/Formula

Steele County

15

NGRITZ



2:57PM1/18/18

68,843.15

1,028.46 1

2,730.50 3

3,758.96

118.00 1

3,530.61 1

320.00 1

309.12 1

625.27 1

1,028.46 3

388.50 7

1,407.00 8

935.00 9

118.00 5

3,530.61 23

320.00 4

309.12 12

625.27 13

160.00 17



302 Road & Bridge Maintenance Expense 5 Vendors 5 TransactionsDEPT Total:

303 Construction ExpenseDEPT

0

10-303-000-0000-6260 4 Flaggers for CSAH 15 11097638 Consultants/Admin Fee

Transactions0

Erickson Engineering Co LLC22460

10-303-000-0000-6260 4 Professional Service - Somerse 12449 Consultants/Admin Fee

10-303-000-0000-6260 4 Professional Service - CR 198 12450 Consultants/Admin Fee

10-303-000-0000-6260 4 Professional Service - CSAH 18 12462 Consultants/Admin Fee

Erickson Engineering Co LLC Transactions22460

303 Construction Expense 1 Vendors 4 TransactionsDEPT Total:

304 Equipment Maintenance & ShopsDEPT

0

10-304-000-0000-6520 4 parts, unit#2146 109283 Machinery/Vehicle Parts

Transactions0

30th Place LLC7861

10-304-000-0000-6514 4 Utility West Shop 3204 Utility Services

30th Place LLC Transactions7861

Carquest Auto Parts10150

10-304-000-0000-6513 4 Tools socket set 4763307462 Tools

Carquest Auto Parts Transactions10150

GMC Industrial Supplies Inc8385

10-304-000-0000-6511 4 Plow Bolts 036614 Maint Shop Supplies & Materials

GMC Industrial Supplies Inc Transactions8385

Hammell Equipment Inc7917

10-304-000-0000-6520 4 parts, unit#2152 I196868 Machinery/Vehicle Parts

Hammell Equipment Inc Transactions7917

Mike's Repair51630

10-304-000-0000-6520 4 Tire mount unit#9994 076667 Machinery/Vehicle Parts

Account/Formula

Steele County

16

NGRITZ


-

-


2:57PM1/18/18

1,280.40 2

90.81 2

66.83 1

6,159.42

79,562.92

79,562.92

1,120.40 18

120.24 19

29.43 20

66.83 22



10-304-000-0000-6520 4 Labor & Equipment unit#2140 076680 Machinery/Vehicle Parts

Mike's Repair Transactions51630

NAPA Auto Parts56125

10-304-000-0000-6520 4 duplicate payment 732414 Machinery/Vehicle Parts

10-304-000-0000-6511 4 shop supplies - filters 740726 Maint Shop Supplies & Materials

NAPA Auto Parts Transactions56125

Stewart Sanitation85167

10-304-000-0000-6514 4 garbage service Dec 2017 0000462206 Utility Services

Stewart Sanitation Transactions85167

304 Equipment Maintenance & Shops 7 Vendors 10 TransactionsDEPT Total:

10 Road & Bridge FundFund Total: 23 Transactions


Account/Formula

Steele County

17

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2:57PM1/18/18Page 5


Steele County

AMOUNT

79,562.92 10

79,562.92


Road & Bridge Fund


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

18

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Y

on Audit List?: N





N


Steele County

19

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund1

-


1:04PM1/19/18

215.00 1

15,236.46 3

297.50 2

1,689.68 1

1,900.00 2

1,694.74 6

1,500.00 1

215.00 97

612.00 20

9,000.00 21

5,624.46 22

307.83 26

10.33 27

1,689.68 44

1,750.00 112

150.00 113

92.87 59

580.93 61

98.99 49

619.21 50

41.73 114

261.01 115

1,500.00 68



3 County WideDEPT

Block Plumbing & Heating Inc6980

01-003-000-0000-6300 1 Sewer backup - 119-121 Mill st 41260 Bldg Repairs & Maintenance

Block Plumbing & Heating Inc Transactions6980

HP Inc33175

01-003-000-0000-6480 1 2017 PC Replacement-docking St 59454486 Non-Capitalized Inventory

01-003-000-0000-6480 1 2017 PC Replacement-decktops 59470888 Non-Capitalized Inventory

01-003-000-0000-6480 1 2017 PC Replacement-laptops 59500956 Non-Capitalized Inventory

HP Inc Transactions33175

John's Appliance & Air Cond38900

01-003-000-0000-6300 1 Dryer - 315 S Cedar 50815 Bldg Repairs & Maintenance

01-003-000-0000-6300 1 Sales tax exemption 50815 Bldg Repairs & Maintenance

John's Appliance & Air Cond Transactions38900

NEC Financial Services LLC5761

01-003-000-0000-6480 NEC SV9500 phone sys rental 2074968 Non-Capitalized Inventory

NEC Financial Services LLC Transactions5761

Northland Securities Inc2364

01-003-000-0000-6801 1 2015 Continuing Disclosure Rep 5172 General Expense

01-003-000-0000-6801 1 Co Auditor's certificate 5172 General Expense

Northland Securities Inc Transactions2364

Owatonna Groundsmasters Inc62815

01-003-000-0000-6801 1 Snow removal - Gymnastics 126055 General Expense

01-003-000-0000-6801 1 Snow removal - Fairgrounds 126055 General Expense

01-003-000-0000-6801 1 Snow removal - Gymnastics 126128 General Expense

01-003-000-0000-6801 1 Snow removal - Fairgrounds 126128 General Expense

01-003-000-0000-6801 Snow removal - Gymnastics 126237 General Expense

01-003-000-0000-6801 Snow removal - Fairgrounds 126237 General Expense

Owatonna Groundsmasters Inc Transactions62815

Revize LLC4191

01-003-000-0000-6480 Yearly Subscription Service 6123 Non-Capitalized Inventory

Revize LLC Transactions4191

Steele County Treasurer-PCP3572

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

20

NGRITZ


-

-


1:04PM1/19/18

17,171.50 7

39,704.88

107.23 2

107.23

5.00 1

5.00

3,111.45 1

5.00 1

11,054.10 207

759.25 208

292.04 211

288.84 213

20.06 216

6,176.91 196

138.92 203

66.02 98

41.21 265

5.00 183

3,111.45 273

5.00 182

312.42 193

5.50 194



01-003-000-0000-6480 1 Surface tablets replacements Borger Non-Capitalized Inventory

01-003-000-0000-6480 1 Sales tax credit Borger Non-Capitalized Inventory

01-003-000-0000-6300 1 615 Cedar - Sink/vanity Holthus Bldg Repairs & Maintenance

01-003-000-0000-6300 1 315 Cedar - Refrdgerator Holthus Bldg Repairs & Maintenance

01-003-000-0000-6300 1 Sales tax credit Holthus Bldg Repairs & Maintenance

01-003-000-0000-6480 1 Replacement computers - 3 Piepho Non-Capitalized Inventory

01-003-000-0000-6480 1 Monitor adapters Piepho Non-Capitalized Inventory

Steele County Treasurer-PCP Transactions3572

3 County Wide 8 Vendors 23 TransactionsDEPT Total:

5 Board Of CommissionersDEPT

Bussler Publishing Inc4212

01-005-000-0000-6242 Commiss Synopsis - 12/12/17 108064 Publishing

01-005-000-0000-6242 Commiss Synopis 11/28/17 108074 Publishing

Bussler Publishing Inc Transactions4212

5 Board Of Commissioners 1 Vendors 2 TransactionsDEPT Total:

31 County AdministratorDEPT

Shred Right4879

01-031-000-0000-6801 Shredding service 293052 General Expense

Shred Right Transactions4879

31 County Administrator 1 Vendors 1 TransactionsDEPT Total:

32 Human ResourcesDEPT

Kronos Incorporated572

01-032-000-0000-6381 1 HRIS Operating costs - Decembe 11259260 CPUI Usage & Network Support

Kronos Incorporated Transactions572

Shred Right4879

01-032-000-0000-6801 Shredding service 293052 General Expense



01-032-000-0000-6330 1 Lodging - AMC Confer - 2 night J Johnson Travel Expenses - Room & Board

01-032-000-0000-6330 1 Lanier parking - Rochester mee J Johnson Travel Expenses - Room & Board

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP21

NGRITZ



1:04PM1/19/18

716.92 3

46.00 3

3,879.37

480.00 1

247.22 1

727.22

480.00 1

281.00 2

761.00

399.00 210

13.00 87

20.00 88

13.00 89

480.00 297

247.22 209

480.00 298

45.00 190

236.00 195

1,060.00 45



01-032-000-0000-6261 1 NEPELRA Certificate program McGuire Conference, Training, Registration, Dues


Verified First8338

01-032-000-0000-6260 1 Background check - Prokopec 74614 Background Checks

01-032-000-0000-6260 1 Background check - Solland 74614 Background Checks

01-032-000-0000-6260 1 Background check - Damilyuk 74614 Background Checks

Verified First Transactions8338

32 Human Resources 4 Vendors 8 TransactionsDEPT Total:

41 AuditorDEPT

MACO2673

01-041-000-0000-6261 1 2018 MACO dues - Auditor Conference, Training, Registration, Dues

MACO Transactions2673


01-041-000-0000-6330 1 Lodging - AMC Confer - 2 night Ihrke Travel Expenses - Room & Board


41 Auditor 2 Vendors 2 TransactionsDEPT Total:

42 TreasurerDEPT

MACO2673

01-042-000-0000-6261 1 2018 MACO dues - Treasurer Conference, Training, Registration, Dues



01-042-000-0000-6261 1 Track my credits fee Piepho Conference, Training, Registration, Dues

01-042-000-0000-6330 1 Lodging - AMC Confer - 2 night Piepho Travel Expenses - Room & Board


42 Treasurer 2 Vendors 3 TransactionsDEPT Total:

61 Information TechnologyDEPT

Office of MN IT Service18450

01-061-000-0000-6212 1 Monthly fees - December DV17120466 M-Net Expenses

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

22

NGRITZ



1:04PM1/19/18

1,060.00 1

1,060.00

297.00 1

1,114.97 2

444.32 1

1,856.29

298.00 1

27.25 1

341.38 3

297.00 152

718.80 31

396.17 32

444.32 33

298.00 7

27.25 14

76.22 266

228.92 267

36.24 268

47.19 269

90.40 270



Office of MN IT Service Transactions18450

61 Information Technology 1 Vendors 1 TransactionsDEPT Total:

62 Central ServicesDEPT

Crosstown Cartage Inc16282

01-062-000-0000-6801 Courier fee -wk ending 1/12/18 General Expense

Crosstown Cartage Inc Transactions16282

Matrix Communications Inc4419

01-062-000-0000-6802 Phone system data support-Jan 209906 Internal Chargeback

01-062-000-0000-6802 Phone system voice support-Jan 209907 Internal Chargeback

Matrix Communications Inc Transactions4419


01-062-000-0000-6802 Contract base rate Jan - Mar 966351 Internal Chargeback


62 Central Services 3 Vendors 4 TransactionsDEPT Total:

91 County AttorneyDEPT

Bluebeam Inc8398

01-091-000-0000-6410 1 Annual maintenance - 2 License 1166345 Office Supplies

Bluebeam Inc Transactions8398

Culligan Inc14420

01-091-000-0000-6315 1 Water delivery - Attorney 12/28/2017 County Attorney Forfeiture Expenditures

Culligan Inc Transactions14420


01-091-000-0000-6410 Legal pads/Folders 1884096 Office Supplies

01-091-000-0000-6410 Sharpies/Pens/folders/envelope 1894118 Office Supplies

01-091-000-0000-6410 Pens 1896126 Office Supplies


Isenor/Laura E8221

01-091-000-0000-6331 1 Mileage - June Travel Expenses - Mileage

01-091-000-0000-6331 1 Mileage - June & July Travel Expenses - Mileage

Account/Formula

Steele County

AP

AP

AP

AP

23

NGRITZ



1:04PM1/19/18

410.17 4

60.00 1

682.86 4

1,176.10 2

292.10 1

3,287.86

1,925.00 1

18.20 1

480.00 1

114.06 271

158.52 272

60.00 43

217.20 249

146.47 204

252.00 256

67.19 257

1,104.78 85

71.32 279

292.10 92

1,925.00 17

18.20 25

480.00 299



01-091-000-0000-6331 1 Mileage - Aug & Sept Travel Expenses - Mileage

01-091-000-0000-6331 1 Mileage - Sept - Jan Travel Expenses - Mileage

Isenor/Laura E Transactions8221

NADCP ANNUAL CONFERENCE7082

01-091-000-0000-6261 2018 membership dues D Mcintosh Conference, Training, Registration, Dues

NADCP ANNUAL CONFERENCE Transactions7082


01-091-000-0000-6410 1 Labels - Office supplies Alford Office Supplies

01-091-000-0000-6410 DVD drive & monitor adapters Piepho Office Supplies

01-091-000-0000-6261 Attorney Registration - JSC Zabel Conference, Training, Registration, Dues

01-091-000-0000-6410 1 Office supplies - Kitchen Zabel Office Supplies


Thomson Reuters - West70550

01-091-000-0000-6410 1 Westlaw service - December 837451360 Office Supplies

01-091-000-0000-6410 Libray plan charges - January 837530560 Office Supplies

Thomson Reuters - West Transactions70550

Xerox Corporation5288

01-091-000-0000-6410 1 Monthly service charge - Dec 091737706 Office Supplies

Xerox Corporation Transactions5288

91 County Attorney 8 Vendors 17 TransactionsDEPT Total:

101 County RecorderDEPT

Fidlar Technologies Inc4393

01-101-000-0000-6301 1 Qrtly - IDoc Life Cycle instal 0701005-IN Equip/Software Maint

Fidlar Technologies Inc Transactions4393


01-101-000-0000-6410 Ribbons - Calculator & Typewri 1888034 Office Supplies


MACO2673

01-101-000-0000-6261 1 2018 MACO dues - Recorder Conference, Training, Registration, Dues


Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

24

NGRITZ



1:04PM1/19/18

2,423.20

68.75 1

58.35 2

15.97 1

125.00 1

30.00 2

449.47 7

747.54

68.75 145

15.00 164

43.35 163

15.97 174

125.00 177

15.00 184

15.00 185

100.00 217

100.00 218

100.00 219

100.00 220

29.76 221

4.96 222

14.75 223



101 County Recorder 3 Vendors 3 TransactionsDEPT Total:

103 AssessorDEPT

APG Media of Southern Minnesota LLC6032

01-103-000-0000-6242 1 Homestead Publ/Owat Peoples Pr 131031217 Publishing

APG Media of Southern Minnesota LLC Transactions6032

Halverson/Steven P31553

01-103-000-0000-6261 1 Reg MAAO meeting December Conference, Training, Registration, Dues

01-103-000-0000-6331 1 Mileage - NC inspections November Travel Expenses - Mileage

Halverson/Steven P Transactions31553


01-103-000-0000-6410 Custom stamp 18825425 Office Supplies


MCCC MI 3350893

01-103-000-0000-6301 Support - Taxlink - 1st qrt 2Y1801344 Equip/Software Maint

MCCC MI 33 Transactions50893

Shred Right4879

01-103-000-0000-6410 Shredding service 292508 Office Supplies

01-103-000-0000-6410 Shredding service 293064 Office Supplies



01-103-000-0000-6241 Membership renewal - Bill Effertz Membership Dues

01-103-000-0000-6241 Membership renewal - Tyler Effertz Membership Dues

01-103-000-0000-6241 Membership renewal - Steven Effertz Membership Dues

01-103-000-0000-6241 Membership renewal - Brian Effertz Membership Dues

01-103-000-0000-6410 1 Stylus replacement tips Effertz Office Supplies

01-103-000-0000-6410 1 Batteries Effertz Office Supplies

01-103-000-0000-6501 1 Monthly subscription Effertz Publications/Manuals


103 Assessor 6 Vendors 14 TransactionsDEPT Total:

105 Planning & ZoningDEPT

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

25

NGRITZ



1:04PM1/19/18

275.00 2

240.00 1

515.00

5.29 1

98.00 1

48.58 2

615.98 1

629.00 1

13.68 1

100.00 277

175.00 278

240.00 206

5.29 4

98.00 147

32.45 13

16.13 12

615.98 16

629.00 155

13.68 160

150.00 103



MACFO3426

01-105-000-0000-6241 MACFO Annual membership fee Membership Dues

01-105-000-0000-6261 MACFO Conference fee Conference, Training, Registration, Dues

MACFO Transactions3426


01-105-000-0000-6241 MOWA Membership fee - 2018 Somage Membership Dues


105 Planning & Zoning 2 Vendors 3 TransactionsDEPT Total:

111 Buildings & GroundsDEPT


01-111-000-0000-6300 1 Supplies 249208 Bldg Repairs & Maintenance


Block Plumbing & Heating Inc6980

01-111-000-0000-6300 CH - RPZ leaking 41312 Bldg Repairs & Maintenance

Block Plumbing & Heating Inc Transactions6980

Culligan Inc14420

01-111-000-0000-6300 9" exchange - Boilers 215657 Bldg Repairs & Maintenance

01-111-000-0000-6300 9" exchange - Boilers 215749 Bldg Repairs & Maintenance

Culligan Inc Transactions14420

Custom Communications Inc16860

01-111-000-0000-6300 1 SCAC - 6Amp power supply 386565 Bldg Repairs & Maintenance

Custom Communications Inc Transactions16860

DK Enterprises Of Austin Inc530

01-111-000-0000-6380 120 - 20lb traction grit 222433 Grounds Maintenance

DK Enterprises Of Austin Inc Transactions530

First Supply LLC-Owatonna25565

01-111-000-0000-6300 Hose caps - 9 10950050 Bldg Repairs & Maintenance

First Supply LLC-Owatonna Transactions25565

Four Seasons Electric8288

01-111-000-0000-6300 PHN - Repair parking lot light 6644 Bldg Repairs & Maintenance

Account/Formula

Steele County

AP

AP

26

NGRITZ



1:04PM1/19/18

328.40 2

1,919.23 6

2,700.14 3

714.15 2

100.00 1

291.30 1

178.40 104

503.19 165

910.52 167

176.28 168

155.07 166

21.27 169

152.90 170

715.05 19

1,191.05 106

794.04 107

178.15 34

536.00 109

100.00 35

291.30 128

268.85 55

223.72 56

232.75 54

573.32 123

340.10 125

406.12 127

302.10 118



01-111-000-0000-6300 SCAC - Hard wire door controls 6660 Bldg Repairs & Maintenance

Four Seasons Electric Transactions8288

Hillyard-Hutchinson33550

01-111-000-0000-6560 CH - Supplies & vacumn 602833488 Janitorial Supplies

01-111-000-0000-6300 CH - Mats 602835621 Bldg Repairs & Maintenance

01-111-000-0000-6560 CH - Supplies 602837597 Janitorial Supplies

01-111-000-0000-6560 SCAC - Supplies 602837599 Janitorial Supplies

01-111-000-0000-6560 COB - Supplies 602837600 Janitorial Supplies

01-111-000-0000-6560 AX - Supplies 602837601 Janitorial Supplies

Hillyard-Hutchinson Transactions33550

Honeywell Inc32300

01-111-000-0000-6303 1 CH - Replace motor 5242715069 Honeywell Contract

01-111-000-0000-6303 CH - Honeywell - 2018 5242739811 Honeywell Contract

01-111-000-0000-6303 AX - Honeywell - 2018 5242739811 Honeywell Contract

Honeywell Inc Transactions32300

MEI Total Elevator Solutions52550

01-111-000-0000-6300 CH - Eleveator service - Jan 735487 Bldg Repairs & Maintenance

01-111-000-0000-6300 CH - Repair elevator 735806 Bldg Repairs & Maintenance

MEI Total Elevator Solutions Transactions52550

MN Dept of Labor & Industry7771

01-111-000-0000-6300 SCAC - Elevator annual permit ALR00801531 Bldg Repairs & Maintenance

MN Dept of Labor & Industry Transactions7771

Owatonna Filters8253

01-111-000-0000-6300 SCAC - Air filters 1475 Bldg Repairs & Maintenance

Owatonna Filters Transactions8253


01-111-000-0000-6380 1 Snow removal - Admin 126056 Grounds Maintenance

01-111-000-0000-6380 1 Snow removal - Annex 126058 Grounds Maintenance

01-111-000-0000-6380 1 Snow removal - Courthouse 126061 Grounds Maintenance

01-111-000-0000-6380 1 Snow removal - SCAC 126129 Grounds Maintenance

01-111-000-0000-6380 1 Snow removal - AX 126130 Grounds Maintenance

01-111-000-0000-6380 1 Snow removal - CH 126133 Grounds Maintenance

01-111-000-0000-6380 Snow removal - SCAC 126237 Grounds Maintenance

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

27

NGRITZ


-


1:04PM1/19/18

2,570.68 8

992.96 3

74.08 3

348.51 4

346.48 1

73.71 1

80.12 1

11,950.29

223.72 119

634.29 129

191.39 130

167.28 131

139.92 214

139.92 215

74.08 212

188.09 187

46.00 81

41.33 79

73.09 80

346.48 188

73.71 189

80.12 93

114.00 3



01-111-000-0000-6380 Snow removal - AX 126237 Grounds Maintenance


Owatonna Public Utilities61560

01-111-000-0000-6250 2 Utilities - COB - 303 S Cedar 1174412 Utilities

01-111-000-0000-6250 2 Utilities - COB - 109 E Mill 1174413 Utilities

01-111-000-0000-6250 2 Utilities - COB - 115 E Mill 1174414 Utilities

Owatonna Public Utilities Transactions61560


01-111-000-0000-6300 1 COB - Garage door remote - 4 Holthus Bldg Repairs & Maintenance

01-111-000-0000-6300 1 Credit - Return of remotes Holthus Bldg Repairs & Maintenance

01-111-000-0000-6560 CH - Supplies Holthus Janitorial Supplies



01-111-000-0000-6300 SCAC - Garbage removal 462002 Bldg Repairs & Maintenance

01-111-000-0000-6300 1 AX - Garbage removal 462204 Bldg Repairs & Maintenance

01-111-000-0000-6300 1 COB - Garbage removal 462207 Bldg Repairs & Maintenance

01-111-000-0000-6300 1 CH - Garbage removal 462207 Bldg Repairs & Maintenance


Tim's Auto Service Inc1270

01-111-000-0000-6320 418 2001 pickup - gaskets repl 28059 Vehicle Maintenance

Tim's Auto Service Inc Transactions1270

Werner Electric4521

01-111-000-0000-6300 CH - Light bulbs - 10 S009791151.001 Bldg Repairs & Maintenance

Werner Electric Transactions4521

Zep Sales & Service99250

01-111-000-0000-6560 1 CH - Supplies 9003191348 Janitorial Supplies

Zep Sales & Service Transactions99250

111 Buildings & Grounds 19 Vendors 43 TransactionsDEPT Total:

121 Veteran ServiceDEPT


01-121-000-0000-6242 1 Flag notices - Dec 13476-1217 Publishing

Account/Formula

Steele County

DTG

DTG

DTG

AP

AP

AP

AP

AP

AP

AP28

NGRITZ



1:04PM1/19/18

114.00 1

30.00 1

144.00

4,125.15 3

218.95 1

76.76 1

8.77 1

300.00 1

50.00 1

150.00 1

30.00 42

1,375.05 148

1,375.05 149

1,375.05 150

218.95 159

76.76 162

8.77 24

300.00 175

50.00 176

150.00 40




NACVSO4373

01-121-000-0000-6241 2018 Membership - Veteran Membership Dues

NACVSO Transactions4373

121 Veteran Service 2 Vendors 2 TransactionsDEPT Total:

201 SheriffDEPT

Bravo Company USA Inc8196

01-201-000-0107-6320 BCM4 Rifle & compontents 2927 Squad 7407 Maintenance

01-201-000-0111-6320 BCM4 Rifle & compontents 2927 Squad 7422 Maintenace

01-201-000-0112-6320 BCM4 Rifle & compontents 2927 Squad 7406 Maintenance

Bravo Company USA Inc Transactions8196

Firestone Complete Auto Care2294

01-201-000-0107-6320 1 -Tire/Balance/Rotate/Oil Chg 214605 Squad 7407 Maintenance

Firestone Complete Auto Care Transactions2294

G & K Services Inc28000

01-201-000-0000-6410 Mats - 5 6002861227 Office Supplies

G & K Services Inc Transactions28000


01-201-000-0000-6410 File partition pocket - Ulrich 1884072 Office Supplies


L & L Street Rods & Sport Trucks4877

01-201-000-0000-6801 0116-strip down crown vic squa 2315 Misc Expense

L & L Street Rods & Sport Trucks Transactions4877

LexisNexis Risk Data Management5487

01-201-000-0000-6425 1 Search/Reports - December 10359102017123 Investigation Expense

LexisNexis Risk Data Management Transactions5487

Mid-States Organized Crime Information5500

01-201-000-0000-6241 2018 annual membership dues 42031-1780 Membership Dues

Mid-States Organized Crime Information Transactions5500

Account/Formula

Steele County

AP

29

NGRITZ



1:04PM1/19/18

9,538.00 3

133.58 1

21.70 1

574.21 2

964.00 1

1,271.55 1

1,671.89 9

3,975.00 38

4,078.00 39

1,485.00 37

133.58 111

21.70 48

534.19 63

40.02 64

964.00 181

1,271.55 135

103.77 258

154.99 248

21.90 259

75.00 254

376.00 255

200.00 252

77.61 253

45.75 250

616.87 251



MN Sheriffs Assn52784

01-201-000-0000-6241 2018 annual sheriff dues 18-0074 Membership Dues

01-201-000-0000-6304 Lexipol policy project dues 18-0161 Contracts

01-201-000-0000-6304 Gun permit project 18-0248 Contracts

MN Sheriffs Assn Transactions52784

Neopost USA Inc5598

01-201-000-0000-6215 Rate change protection 554446600 Postage

Neopost USA Inc Transactions5598


01-201-000-0000-6410 1 WAN - Dec 2017 usage DV17120482 Office Supplies


Owatonna Motor Company61520

01-201-000-0105-6320 1 Replace rear tail lamp assembl 603838 Squad 7408 Maintenance

01-201-000-0115-6320 Oil change 605440 Squad 7405 Maintenance

Owatonna Motor Company Transactions61520

Porter Lee Corporation5544

01-201-000-0000-6304 2018 software support 20069 Contracts

Porter Lee Corporation Transactions5544

Steele County Attorney75507

01-201-000-0000-6426 SC17-000973 - Alcohol Forfeitu Alcohol Forfeiture Expenses

Steele County Attorney Transactions75507


01-201-000-0000-6320 1 Batteries Forystek Vehicle Maintenance

01-201-000-0000-6801 1 Floor jack Hanson Misc Expense

01-201-000-0000-6801 1 Meals - 2/Transport Helget Misc Expense

01-201-000-0000-6261 1 BCA Training/DMT recert Seifert Conference, Training, Registration, Dues

01-201-000-0000-6261 1 Paramedic Refresher Trng Smith Conference, Training, Registration, Dues

01-201-000-0000-6261 MSA Training/Background Invest Ulrich Conference, Training, Registration, Dues

01-201-000-0000-6261 1 Tire gauger/Step stool - Evid Ulrich Conference, Training, Registration, Dues

01-201-000-0000-6425 1 3 yr protection plan on camera Ulrich Investigation Expense

01-201-000-0000-6425 1 Camera/Lens Ulrich Investigation Expense


Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

30

NGRITZ



1:04PM1/19/18

624.73 2

8.95 1

19,738.24

500.00 2

500.00

385.00 1

385.00

319.44 1

1,500.00 1

600.00 84

24.73 83

8.95 91

250.00 275

250.00 276

385.00 9

319.44 8

1,500.00 6

42.50 46



Strohschein Properties LLC21215

01-201-000-0000-6346 Rent - January 01032018 Eds Rent Account

01-201-000-0000-6346 1 Utilities - December 1172594 Eds Rent Account

Strohschein Properties LLC Transactions21215

Water Systems Company5594

01-201-000-0000-6410 Monthly rental fee - January 315676 Office Supplies

Water Systems Company Transactions5594

201 Sheriff 16 Vendors 30 TransactionsDEPT Total:

208 CoronerDEPT

Meger Funeral Home Inc50965

01-208-000-0000-6801 Transport - K Peterson Corner 18.1 General Expense

01-208-000-0000-6801 Transport - E Carson Corner 18.1 General Expense

Meger Funeral Home Inc Transactions50965

208 Coroner 1 Vendors 2 TransactionsDEPT Total:

220 Public TransitDEPT

Cedar Valley Services Inc10200

01-220-000-2010-5520 2 Transit Ticket sales Oct - Dec Fees

Cedar Valley Services Inc Transactions10200

220 Public Transit 1 Vendors 1 TransactionsDEPT Total:

251 JailDEPT

Bob Barker Company Inc5750

01-251-000-0000-6418 1 Pants/shorts/sporks WEB000518270 Lock-Up Supplies

Bob Barker Company Inc Transactions5750

Bureau Of Criminal Apprehension2204

01-251-000-0000-6304 2 CJIS connections - 3 lines 453881 Contract Serv./Bldg Maint

Bureau Of Criminal Apprehension Transactions2204


01-251-000-0000-6211 1 Fiber Mgnt fee - December DV17120466 Radio - Computers - Cameras

Account/Formula

Steele County

AP

DTG

AP

DTG

AP

31

NGRITZ



1:04PM1/19/18

42.50 1

1,825.90 4

60.74 1

241.19 5

249.65 1

4,885.40 1

9,124.82

1,605.90 1

612.75 57

844.55 124

235.60 120

133.00 121

60.74 65

150.42 197

31.39 198

20.95 199

19.99 200

18.44 201

249.65 82

4,885.40 78

1,605.90 143

1,738.00 5





01-251-000-0000-6304 1 Snow removal - Detention Ctr 126059 Contract Serv./Bldg Maint

01-251-000-0000-6300 1 Snow removal - Detention Ctr 126131 Bldg Repairs & Maintenance

01-251-000-0000-6304 Snow removal - Detention Ctr 126237 Contract Serv./Bldg Maint

01-251-000-0000-6304 Snow removal - CH 126237 Contract Serv./Bldg Maint


Plunkett's Pest Control, Inc.68420

01-251-000-0000-6304 1 Pest control 5839029 Contract Serv./Bldg Maint

Plunkett's Pest Control, Inc. Transactions68420


01-251-000-0000-6407 1 High speed cable Piepho Training Supplies

01-251-000-0000-6407 1 Wall plate - C2g/cables Piepho Training Supplies

01-251-000-0000-6407 1 Plugable USB adapter Piepho Training Supplies

01-251-000-0000-6407 1 USB C to HDM adapter Piepho Training Supplies

01-251-000-0000-6407 1 Stero audio cable Piepho Training Supplies



01-251-000-0000-6254 Garbage removal 461997 Garbage Disposal


Summit Food Service Management8247

01-251-000-0000-6441 1 Prisoner meals 12/23-29/17 2000019148 Prisoner Meals

Summit Food Service Management Transactions8247

251 Jail 8 Vendors 15 TransactionsDEPT Total:

252 Court ServicesDEPT

Alcohol Monitoring System Inc4064

01-252-000-0000-6274 1 SCRAM Monitoring 149386 Scram Monitoring

Alcohol Monitoring System Inc Transactions4064

Association Of Mn Counties4319

01-252-000-0000-6241 MACCAC 2018 annual dues 49247 Membership Dues

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

32

NGRITZ



1:04PM1/19/18

1,738.00 1

6,680.42 2

172.03 2

6,511.10 1

107.62 2

91.10 1

15.98 1

16,922.15

884.04 1

5,794.00 11

886.42 10

50.99 23

121.04 173

6,511.10 30

7.34 70

100.28 69

91.10 71

15.98 205

884.04 15

59.67 153

61.20 154



Association Of Mn Counties Transactions4319

CRK Properties LLC8263

01-252-000-0000-6341 Rent - February Office Rent

01-252-000-0000-6341 1 Utilities 733 Office Rent

CRK Properties LLC Transactions8263


01-252-000-0000-6410 Office supplies 1884113 Office Supplies

01-252-000-0000-6410 Green/Blue folders 5 boxes 1890188 Office Supplies


MCCC MI 3350893

01-252-000-0000-6262 CSTS Enfancement Fee 2Y1801230 Purchased And Contractual Services


Rick/Steve8258

01-252-000-0000-6261 Meal - January Conference, Training, Registration, Dues

01-252-000-0000-6331 Mileage - January Travel Expenses - Mileage

Rick/Steve Transactions8258

RS Eden72055

01-252-000-0000-6270 1 Drug testing 1884113 Chemical Testing

RS Eden Transactions72055


01-252-000-0000-6410 Replacement monitor adapters Piepho Office Supplies


252 Court Services 8 Vendors 11 TransactionsDEPT Total:

253 Law Enforcement CenterDEPT

Cummins Npower LLC1554

01-253-000-0000-6300 1 Repair generator 100-18698 Bldg Repairs & Maintenance

Cummins Npower LLC Transactions1554


01-253-000-0000-6304 Custom connect monitoring 387478 Contract Services/Bldg Mtce

01-253-000-0000-6304 Fire alarm monitoring 387478 Contract Services/Bldg Mtce

Account/Formula

Steele County

AP

AP

AP

33

NGRITZ



1:04PM1/19/18

120.87 2

1,931.22 1

40.00 1

354.22 1

100.00 1

887.54 3

838.50 1

60.00 1

5,216.39

21.70 1

1,931.22 161

40.00 105

354.22 110

100.00 108

133.00 53

547.44 126

207.10 122

838.50 62

60.00 134

21.70 47





01-253-000-0000-6300 1 Replace circuit breaker 6650 Bldg Repairs & Maintenance


Godfather's Exterminating Inc4753

01-253-000-0000-6304 General pest control 128307 Contract Services/Bldg Mtce

Godfather's Exterminating Inc Transactions4753

MEI Total Elevator Solutions52550

01-253-000-0000-6304 Monthly service - January 735524 Contract Services/Bldg Mtce

MEI Total Elevator Solutions Transactions52550

MN Dept of Labor & Industry7771

01-253-000-0000-6304 Annual elevator - 2018 ALR00804771 Contract Services/Bldg Mtce

MN Dept of Labor & Industry Transactions7771


01-253-000-0000-6300 1 Snow removal - LEC 126060 Bldg Repairs & Maintenance

01-253-000-0000-6300 1 Snow removal - LEC 126132 Bldg Repairs & Maintenance

01-253-000-0000-6300 Snow removal - LEC 126237 Bldg Repairs & Maintenance


Owatonna Heating & Cooling Inc.62900

01-253-000-0000-6300 1 Replaced combustion motor 42852 Bldg Repairs & Maintenance

Owatonna Heating & Cooling Inc. Transactions62900

Shred Right4879

01-253-000-0000-6254 Shredding service 292491 Garbage Disposal


253 Law Enforcement Center 9 Vendors 12 TransactionsDEPT Total:

281 Emergency ManagementDEPT


01-281-000-0000-6421 1 EM Movi Subscription - Decembe DV17120465 Maintenance Operating Exp


Account/Formula

Steele County

AP

AP

AP

AP

AP

34

NGRITZ



1:04PM1/19/18

21.70

185.64 1

1,300.00 1

8,200.00 1

700.00 1

48,967.77 1

59,353.41

299.00 1

375.00 1

26.61 1

185.64 101

1,300.00 133

8,200.00 73

700.00 136

48,967.77 90

299.00 1

375.00 2

26.61 18



281 Emergency Management 1 Vendors 1 TransactionsDEPT Total:

391 Environmental ServicesDEPT

Fastenal Company23800

01-391-000-0000-6550 1 Gloves - 12 MNOWA218648 Household Hazardous Waste

Fastenal Company Transactions23800

Semrex892

01-391-000-0000-6241 2018 SEMREX annual fee S Golberg Membership Dues

Semrex Transactions892

Steele County Soil & Water Conserv Dist84625

01-391-292-0000-6820 2018 WCA Administration Grant Expense

Steele County Soil & Water Conserv Dist Transactions84625

Steinbronn/William8399

01-391-292-0000-6820 Well Sealing Cost share Grant Expense

Steinbronn/William Transactions8399

Waste Management Of Wi-Mn4955

01-391-000-0000-6548 1 Recycling - December 701957804910 Recycling

Waste Management Of Wi-Mn Transactions4955

391 Environmental Services 5 Vendors 5 TransactionsDEPT Total:

481 Public Health NursingDEPT

Ability Network Inc5723

01-481-460-6009-6383 1 Medicare billing chrgs - Dec 17M-0206181 Contract Services

Ability Network Inc Transactions5723


01-481-460-6011-6243 1 Owat shopper/Girlfriends Ads 13052-1217 Advertising,Marketing & Promotional


Genoa Healthcare Company7951

01-481-461-6025-6434 1 Prenatal vitaminS 445/1400 1391-1401-1402 Medical Supplies

Genoa Healthcare Company Transactions7951

Account/Formula

Steele County

AP

AP

AP

AP

AP

35

NGRITZ



1:04PM1/19/18

9,564.49 20

76.44 1

1,678.20 1

137.70 1

55.37 29

3.07 29

6.15 29

2.05 29

4.10 29

3.07 29

9.22 29

5.12 29

1.02 29

13.32 29

5,109.48 274

283.86 274

567.72 274

189.24 274

378.48 274

283.86 274

851.58 274

473.10 274

94.62 274

1,230.06 274

76.44 28

1,678.20 36

137.70 41

13.62 67

12.34 66



MCCC MI 3350893

01-481-460-6009-6381 1 CHS Meeting expenses 2Y1712150 Cpu Usage & Network Support










01-481-460-6009-6381 Software support - 2018 2Y1801193 Cpu Usage & Network Support











Medtox Laboratories Inc51087

01-481-461-6025-6383 1 Blood lead testing 1220171690896 Contract Services

Medtox Laboratories Inc Transactions51087

Mn Home Care Association4537

01-481-460-6009-6261 2018 Variable dues 300000847 Conference, Training, Registration, Dues

Mn Home Care Association Transactions4537

MVTL Laboratories Inc52975

01-481-463-6049-5831 Lab water testing 899591/899852 Misc Revenue

MVTL Laboratories Inc Transactions52975

Red Oxygen7944

01-481-460-6011-6210 1 Texting service CI001221903818 Telephone

01-481-461-6040-6210 1 Texting service CI001221903818 Telephone

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

36

NGRITZ



1:04PM1/19/18

25.96 2

84.47 184.47 72

1,554.03 74

2,886.53 75

405.98 76

86.34 74

160.36 75

22.56 76

172.67 74

320.73 75

45.11 76

57.56 74

106.91 75

15.04 76

115.11 74

213.82 75

30.07 76

86.34 74

160.36 75

22.56 76

259.01 74

481.09 75

67.67 76

143.89 74

267.27 75

37.59 76

28.78 74

53.45 75

7.52 76

374.12 74

694.90 75

97.74 76

1,979.70 77

109.98 77



Red Oxygen Transactions7944

Spee Dee Delivery Service Inc81597

01-481-463-6049-5831 1 Environmental - Water delivery 3438388 Misc Revenue

Spee Dee Delivery Service Inc Transactions81597

Steele County Treasurer75500

01-481-460-6009-6171 Work Comp Insurance - January Workers Comp

01-481-460-6009-6341 Office Rent - January Office Rent

01-481-460-6009-6350 Prop & Liab Insur - January Property & Liability Insurance




























01-481-460-6009-6381 CPU usage & Network support January Cpu Usage & Network Support


Account/Formula

Steele County

AP

37

NGRITZ



1:04PM1/19/18

12,641.20 40

8.99 1

264.83 1

25,182.89

142.34 3

810.66 1

35.80 1

988.80

219.97 77

73.32 77

146.64 77

109.98 77

329.95 77

183.30 77

36.66 77

476.59 77

8.99 202

264.83 86

56.59 60

60.32 52

25.43 117

810.66 180

35.80 186











Steele County Treasurer Transactions75500


01-481-465-6057-6410 1 USB wirless adapter Piepho Office Supplies


Tri-M Graphics84035

01-481-460-6011-6464 Letterhead 1000 text printed 83711 General Supplies & Outreach

Tri-M Graphics Transactions84035

481 Public Health Nursing 12 Vendors 71 TransactionsDEPT Total:

502 Steele Co Community CtrDEPT


01-502-000-0000-6380 1 Snow removal - Comm Center 126055 Grounds Maintenance

01-502-000-0000-6380 1 Snow removal - Comm Center 126128 Grounds Maintenance

01-502-000-0000-6380 Snow removal - Comm Center 126237 Grounds Maintenance



01-502-000-0000-6250 2 SCCC - Utilities - December 12208702000001 Utilities



01-502-000-0000-6380 1 Rear load svc/fuel surchrg/sol 0000462205 Grounds Maintenance


502 Steele Co Community Ctr 3 Vendors 5 TransactionsDEPT Total:

521 Park And RecreationDEPT

Account/Formula

Steele County

AP

AP

AP

DTG

AP

38

NGRITZ



1:04PM1/19/18

37.99 1

336.35 1

48.00 3

6,460.00 1

6,882.34

38.08 1

945.98 1

37.58 2

60.50 1

37.99 146

336.35 99

16.00 157

16.00 158

16.00 156

6,460.00 102

38.08 144

945.98 94

29.99 95

7.59 96

60.50 151




01-521-000-0000-6410 Wood screws 249568 Operating Supplies/Truck Repairs



01-521-000-0000-6825 1 Propane - Hope School 525005375 Hope School


DVS Renewal20712

01-521-000-0000-6320 Small stage Lic tabs Stage/Showmobile Expense

01-521-000-0000-6320 Showmobile Lic tabs Stage/Showmobile Expense

01-521-000-0000-6410 550 - lic tabs 2008 ford Operating Supplies/Truck Repairs

DVS Renewal Transactions20712

Four Seasons Centre26699

01-521-000-0000-6831 3 Open Ice - December 3367-1 Ice Rental Pymts

Four Seasons Centre Transactions26699

521 Park And Recreation 4 Vendors 6 TransactionsDEPT Total:

550 Four SeasonsDEPT

Alexander Lumber Company150

01-550-000-0000-6410 Lumber - Tire holders 147313 Operating Supplies - Contracts

Alexander Lumber Company Transactions150

Amerigas - Owatonna Mn1960

01-550-000-0000-6258 1 Propane - Dececmber 803647103 LP Gas

Amerigas - Owatonna Mn Transactions1960


01-550-000-0000-6410 Snow shovel 249444 Operating Supplies - Contracts

01-550-000-0000-6410 Dowel rod 249447 Operating Supplies - Contracts


Cemstone Products Company7896

01-550-000-0000-6410 New rink squeegees - 2 369396 Operating Supplies - Contracts

Cemstone Products Company Transactions7896


Account/Formula

Steele County

AP

DTF

AP

39

NGRITZ



1:04PM1/19/18

76.00 1

755.46 3

38,743.73 1

100.84 2

129.81 1

465.43 2

41,353.41

56.59 2

76.00 100

300.36 58

320.15 51

134.95 116

38,743.73 132

53.62 191

47.22 192

129.81 137

124.73 139

340.70 138

7.41 172

49.18 171

262.00 178

491.17 179



01-550-000-0000-6410 1 Repair smoke detector 386538 Operating Supplies - Contracts



01-550-000-0000-6380 1 Snow removal - Four Seasons 126055 Snow Removal

01-550-000-0000-6380 1 Snow removal - Four Seasons 126128 Snow Removal

01-550-000-0000-6380 Snow removal - Four Seasons 126237 Snow Removal



01-550-000-0000-6250 2 Balance of 2017 Utilities 98132 Utilities



01-550-000-0000-6410 1 Grease for door openers Benz Operating Supplies - Contracts

01-550-000-0000-6410 Goalie water bottle holders - Benz Operating Supplies - Contracts



01-550-000-0000-6254 1 Garbage serivce - December 461969 Garbage Disposal


Thyssenkrupp Elevator Corp87915

01-550-000-0000-6410 1 Elevator phone monitoring 3003567386 Operating Supplies - Contracts

01-550-000-0000-6410 Elevator service - Jan to Marc 3003629144 Operating Supplies - Contracts

Thyssenkrupp Elevator Corp Transactions87915

550 Four Seasons 10 Vendors 15 TransactionsDEPT Total:

602 Co-Op ExtensionDEPT


01-602-000-0000-6410 Planner - Master Gardener 1887378 Office Supplies

01-602-000-0000-6410 2 surge Protectors/Outlet 15 f 1895467 Office Supplies



01-602-000-0000-6321 Contract base Jan-April 200461 Maintenance Agreements

01-602-000-0000-6410 1 Usage chrg Oct - Jan 200461 Office Supplies

Account/Formula

Steele County

AP

AP

AP

DTG

AP

AP

AP

AP

40

NGRITZ



1:04PM1/19/18

753.17 2

809.76

253,647.79




602 Co-Op Extension 2 Vendors 4 TransactionsDEPT Total:

1 General Revenue FundFund Total: 304 Transactions

Account/Formula

Steele County

41

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESCounty Ditch Fund21


1:04PM1/19/18

139.24 2

6.68 1

27,300.00 2

27,445.92

17,347.93 3

17,347.93

6.68 1

6.68

6.68 1

105.00 281

34.24 280

6.68 142

18,000.00 290

9,300.00 291

4,206.23 295

3,162.50 294

9,979.20 296

6.68 142

6.68 142



631 Judicial Ditch 1DEPT

Guse/Russell R8274

21-631-000-0000-6252 1 JD 1 - 3 hrs@$35.00 Sept - Dec Contracted Services

21-631-000-0000-6260 1 JD 1 - Mileage - 64 miles Sept - Dec Inspections & Engineer

Guse/Russell R Transactions8274

Rinke-Noonan73300

21-631-000-0000-6273 1 Ditch Atty monthly retainer 278380 Attorney Fees

Rinke-Noonan Transactions73300

Southern Minnesota Enterprises Inc8206

21-631-000-0000-6305 1 JD 1 - Repairs - Branch 2 101848 Construction And Repairs

21-631-000-0000-6305 1 JD 1 - Repairs - Branch 1 101849 Construction And Repairs

Southern Minnesota Enterprises Inc Transactions8206

631 Judicial Ditch 1 3 Vendors 5 TransactionsDEPT Total:



21-632-000-0000-6305 1 JD2-Repairs Crossing-Dobberste 101839 Construction And Repairs

21-632-000-0000-6305 1 JD2 -Repairs Cleanout E of E 101840 Construction And Repairs

21-632-000-0000-6305 1 JD2-Repair Crossing-Randall 101841 Construction And Repairs




Rinke-Noonan73300





Rinke-Noonan73300



Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

42

NGRITZ



1:04PM1/19/18

6.68

839.23 2

6.68 1

58,836.26 2

59,682.17

6.68 1

6.68

6.68 1

6.68

6.68 1

630.00 285

209.23 284

6.68 142

7,987.89 292

50,848.37 293

6.68 142

6.68 142

6.68 142




635 Judicial Ditch 6 & ImpDEPT

Guse/Russell R8274


21-635-000-0000-6260 1 JD 6 - Mileage/ATV - 335 miles Sept - Dec Inspections And Engineers


Rinke-Noonan73300




21-635-000-0000-6305 1 JD 6 Repairs-Sec 15 (Wobschall 101845 Construction And Repairs

21-635-000-0000-6305 1 JD 6 Repairs-East&West Branch 101847 Construction And Repairs


635 Judicial Ditch 6 & Imp 3 Vendors 5 TransactionsDEPT Total:


Rinke-Noonan73300




637 JD 11 (Ripley Ditch)DEPT

Rinke-Noonan73300



637 JD 11 (Ripley Ditch) 1 Vendors 1 TransactionsDEPT Total:


Rinke-Noonan73300



Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

AP

43

NGRITZ



1:04PM1/19/18

6.68

6.68 1

6.68

142.83 2

6.68 1

149.51

6.68 1

6.68

6.66 1

6.66

6.68 142

20.33 286

122.50 287

6.68 142

6.68 142

6.66 142





Rinke-Noonan73300





Guse/Russell R8274

21-640-000-0000-6260 1 JD 24 - Mileage - 38 miles Sept - Dec Inspections And Engineers

21-640-000-0000-6260 1 JD 24 - 3.5hrs@$35.00 Sept - Dec Inspections And Engineers


Rinke-Noonan73300




641 County Ditch 1 - OrigDEPT

Rinke-Noonan73300



641 County Ditch 1 - Orig 1 Vendors 1 TransactionsDEPT Total:

642 County Ditch 1 - Church BranchDEPT

Rinke-Noonan73300



642 County Ditch 1 - Church Branch 1 Vendors 1 TransactionsDEPT Total:

643 County Ditch 2DEPT

Rinke-Noonan73300

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

44

NGRITZ



1:04PM1/19/18

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 142

6.66 142

6.66 142

6.66 142

6.66 142

85.60 288

332.50 289





643 County Ditch 2 1 Vendors 1 TransactionsDEPT Total:


Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300





Guse/Russell R8274

21-648-000-0000-6260 1 CD 21 - Mileage - 160 miles Sept - Dec Inspections And Engineers

21-648-000-0000-6260 1 CD 21 - 9.5hrs@$35.00 Sept - Dec Inspections And Engineers

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

45

NGRITZ



1:04PM1/19/18

418.10 2

6.66 1

424.76

1,407.75 2

6.66 1

1,414.41

6.66 1

6.66

6.66 1

6.66

6.66 142

1,327.50 140

80.25 141

6.66 142

6.66 142

6.66 142

6.66 142




Rinke-Noonan73300





Behrends/Mark5564

21-649-000-0000-6266 1 CD 22 - 29.5 hrs @$45 Hr Ditch viewer Viewers

21-649-000-0000-6266 1 150 miles @ .535 per mile - CD Ditch viewer Viewers

Behrends/Mark Transactions5564

Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300


Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

AP

46

NGRITZ



1:04PM1/19/18

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66 142

6.66 142

6.66 142

6.66 142

6.66 142






Rinke-Noonan73300




654 Public Tile Ditch 7DEPT

Rinke-Noonan73300



654 Public Tile Ditch 7 1 Vendors 1 TransactionsDEPT Total:


Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300



Account/Formula

Steele County

AP

AP

AP

AP

AP

47

NGRITZ



1:04PM1/19/18

6.66

6.66 1

6.66

6.66 1

6.66

6.66 1

6.66

411.30 2

6.66 1

417.96

107,042.64

6.66 142

6.66 142

6.66 142

315.00 283

96.30 282

6.66 142





Rinke-Noonan73300





Rinke-Noonan73300





Rinke-Noonan73300




665 JD 2 RedeterminationDEPT

Guse/Russell R8274


21-665-000-0000-6260 1 JD 2 - Mileage - 180 miles Sept - Dec Inspections And Engineers


Rinke-Noonan73300



665 JD 2 Redetermination 2 Vendors 3 TransactionsDEPT Total:

21 County Ditch FundFund Total: 49 Transactions

Account/Formula

Steele County

AP

AP

AP

AP

AP

AP

48

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESBixby Maintenance Operations23


1:04PM1/19/18

500.00 1

500.00

500.00

500.00 224



609 Bixby Sewer ProjectDEPT

Steele County Treasurer75500

23-609-000-0000-6350 Bixby 2018 Prop & Liab Insur Property & Liability Insurance

Steele County Treasurer Transactions75500

609 Bixby Sewer Project 1 Vendors 1 TransactionsDEPT Total:

23 Bixby Maintenance OperationsFund Total: 1 Transactions

Account/Formula

Steele County

49

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESCapital Construction Fund38

Cap Outlay - Courthouse Bldg Improvement

Cap Outlay - Courthouse Bldg Improvement


1:04PM1/19/18

876.33 1

2,258.50 1

3,134.83

337.05 1

31,277.50 1

31,614.55

34,749.38

876.33 262

2,258.50 263

337.05 261

31,277.50 264



828 Courthouse EquipmentDEPT


38-828-000-9313-6600 1 Courtroom C - Switches


Marco Technologies LLC50117

38-828-000-9313-6600 1 Replacement Access point - CH 4793991

Marco Technologies LLC Transactions50117

828 Courthouse Equipment 2 Vendors 2 TransactionsDEPT Total:

833 Hwy/Engineer ComplexDEPT

Forsberg/Al8309

38-833-000-0000-6331 1 Commute to/from Owat/Mankato Nov - Dec Travel Expenses - Mileage

Forsberg/Al Transactions8309

Oertel Architects5064

38-833-000-0000-6600 1 Redesign - Phase 2 18 Capital Outlay

Oertel Architects Transactions5064

833 Hwy/Engineer Complex 2 Vendors 2 TransactionsDEPT Total:

38 Capital Construction FundFund Total: 4 Transactions

Account/Formula

Steele County

AP

AP

AP

AP

50

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESCedarview Care Center51


1:04PM1/19/18

23.75 1

23.75

23.75

23.75 225



469 Other Income And ExpenseDEPT


51-469-000-0000-6801 1 Overnight charges - Legal docu Piepho General Expense


469 Other Income And Expense 1 Vendors 1 TransactionsDEPT Total:

51 Cedarview Care CenterFund Total: 1 Transactions

Account/Formula

Steele County

AP

51

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESLandfill Fund53


1:04PM1/19/18

22,598.00 1

192.53 2

44,490.00 1

6,277.49 7

595.00 1

3,900.00 1

501.48 1

22,598.00 226

28.41 227

164.12 228

44,490.00 229

1,625.00 230

134.23 236

1,534.58 231

84.00 234

1,470.00 235

909.17 232

520.51 233

595.00 237

3,900.00 238

501.48 239

322.51 240

95.44 241



398 LandfillDEPT

Aurora Township4565

53-398-000-0000-6818 2 Landfill fee Jul - Dec 2017 Aurora Township Landfill Host Fees

Aurora Township Transactions4565

B To Z Hardware5465

53-398-000-0000-6410 1 Bolts & binder B244476 Office Supplies

53-398-000-0000-6410 1 Ice melt/door knob lock & keys B245056 Office Supplies

B To Z Hardware Transactions5465

Balzer/Larry5690

53-398-000-0000-6625 Clay Borrow Payment 2 Phase F-G Cons Capital Improvements

Balzer/Larry Transactions5690


53-398-000-0000-6540 1 650 gals diesel 502645 Machine Fuel

53-398-000-0000-6540 1 Petro mech - nozzles 502661 Machine Fuel

53-398-000-0000-6540 1 506 gals diesel-125 gals unlea 502695 Machine Fuel

53-398-000-0000-6540 1 20 gals - DEF 502706 Machine Fuel

53-398-000-0000-6540 1 600 gals diesel 502720 Machine Fuel

53-398-000-0000-6541 1 699 gals LP - New shop 514005129 Heating Fuel

53-398-000-0000-6541 1 400 gals LP - Old shop 514005130 Heating Fuel


J R's Advanced Recyclers Inc38160

53-398-000-0000-6304 1 119 appliances 94122 Contract Services

J R's Advanced Recyclers Inc Transactions38160

Larson/Jeff8208

53-398-000-0000-6304 1 2017 Crop Damage Clay Borrow Contract Services

Larson/Jeff Transactions8208

Metal Services Of Blooming Prairie Inc51295

53-398-000-0000-6301 Hitch repair on loader 94797 Equip Repairs

Metal Services Of Blooming Prairie Inc Transactions51295

Mike's Repair51630

53-398-000-0000-6301 1 Tire repairs - 5 076781 Equip Repairs

53-398-000-0000-6301 1 Tire repair 076880 Equip Repairs

Account/Formula

Steele County

DTF

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP

AP52

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESLandfill Fund53


1:04PM1/19/18

417.95 2

15.00 1

674.20 1

9,607.97 2

479.86 1

835.38 1

90,584.86

90,584.86

15.00 242

674.20 243

6,492.10 244

3,115.87 245

479.86 246

835.38 247



Mike's Repair Transactions51630

Mn Pollution Control Agency52725

53-398-000-0000-6261 Landfill operator renewal 2018 Conference, Training, Registration, Dues

Mn Pollution Control Agency Transactions52725

Overhead Door Co Of Albert Lea, Inc.61952

53-398-000-0000-6300 1 Shop garage door repair 56915-000 Bldg Repairs & Maintenance

Overhead Door Co Of Albert Lea, Inc. Transactions61952

Short Elliott Hendrickson Inc77570

53-398-000-0000-6543 Phase B-C Closure engineering 344364 Construction Eng

53-398-000-0000-6543 Phase F-G Construc engineering 344365 Construction Eng

Short Elliott Hendrickson Inc Transactions77570

St Joseph Equipment Inc8401

53-398-000-0000-6301 1 Repair skid loader WO8559 Equip Repairs

St Joseph Equipment Inc Transactions8401


53-398-000-0000-6544 1 Leachate treatment 462261 Leachate Treatment


398 Landfill 13 Vendors 22 TransactionsDEPT Total:

53 Landfill FundFund Total: 22 Transactions

Account/Formula

Steele County

AP

AP

AP

53

NGRITZ

COMMISSIONER'S VOUCHERS ENTRIESConsolidated Dispatch Fund81


1:04PM1/19/18

26.00 1

26.00

26.00

486,574.42

26.00 260



230 Consolidated DispatchDEPT

Shred Right4879

81-230-000-0000-6801 Shredding service 292488 Misc. Expense


230 Consolidated Dispatch 1 Vendors 1 TransactionsDEPT Total:

81 Consolidated Dispatch FundFund Total: 1 Transactions


Account/Formula

Steele County

54

NGRITZ



1:04PM1/19/18Page 37


Steele County

AMOUNT

253,647.79 1

107,042.64 21

500.00 23

34,749.38 38

23.75 51

90,584.86 53

26.00 81

486,574.42


General Revenue Fund

County Ditch Fund

Bixby Maintenance Operations

Capital Construction Fund

Cedarview Care Center

Landfill Fund

Consolidated Dispatch Fund


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

55

PERSONNEL AGENDA ITEMS January 23, 2017 at 5:00 pm

ACTION ITEMS

1. Personnel Actions: New Hires/Promotions/Transfers. Positions previously approved by Board: Name Position/Dept. Rating/Step Start Date Stephen Tschopp (promotion) Engineering Technician I/Highway B23/4

12/23/17

Lyudmila Danilyuk Custodian – Building & Grounds A13/1 01/02/18

Josh Andrist (promotion) Sr. Mechanic – Highway B25/4 01/06/18

Dawn Grunklee Asst. Program Coordinator – Det. Ctr. B23/11+ 01/08/18

Stacie Peterson Correctional Officer – Det. Ctr. B24/1 01/08/18

Joshua Johnson Maintenance Tech – Highway B22/6 01/17/18

Michele Swanson Administrative Support Asst. – Veterans B23/1 01/22/18

Greg Born Maintenance Tech – Highway B22/3 01/22/18

Gabriel Kasper Mechanic – Highway B24/6 01/22/18

RN/PHN C4

Resignations/Retirements:

Name Position Department End Date

Karen Soukup Legal Administrative Assistant County Attorney 01/19/18

Karen Hofstad Administrative Support Assistant Extension 01/26/18

Anniversaries:

Name Position-Dept Step Anniv. Date Yrs.

Service

Bradley Busho Correctional Officer – Det. Ctr. 4 01/02/18 3 Julia Forbes Assistant County Attorney I 8 01/02/18 5 Laura Isenor Asst. County Attorney I 7 01/05/18 3 Linda Skala Corporal – Det. Ctr. 4 01/05/18 3 Lon Thiele County Sheriff 10 01/05/18 15

Laura Ihrke County Auditor 13 01/05/18 38

Daniel McIntosh County Attorney 13 01/05/18 17

Catherine Piepho County Treasurer 7 01/05/18 6

Catherine Piepho Finance Director 5 01/05/18 6

Alicyn Hinze Correctional Officer – Det. Ctr. 4 01/06/18 3 Brian Rinehart Correctional Officer – Det. Ctr. 2 01/17/18 1

Nicholas Golbuff Correctional Officer – Det. Ctr. 3 01/21/18 2 Dale Oolman Planning & Zoning Director 8 01/22/18 17

Julie Johnson Human Resources Director 5 01/23/18 4

Christy Hormann Chief Deputy – County Attorney 10 01/23/18 12

Joyce Hartle Chief Deputy – Treasurer 3 01/27/18 18

Jeremy Deplitch Correctional Officer – Det. Ctr. 4 01/29/18 3

Steven Gjerald Correctional Officer – Det. Ctr. 11 01/31/18 13

56

Open Positions-Pending Board Approval:

Position Division/Department Notes

STAFFING STATUS (Information Only – No Action Required)

Open Positions-Approved to Fill:

Position Department Notes

Case Aide (.5 FTE) Public Health Advertising/Recruiting

Assistant County Engineer Highway Advertising/Recruiting

Maintenance Working Foreperson Highway Advertising/Recruiting

Maintenance Supervisor Highway Advertising/Recruiting

Administrative Support Assistant (.5 FTE) Highway Advertising/Recruiting

Road Deputy Sheriff’s Office 2nd Interviews on 01/22/18

RN/PHN Public Health Offer Pending

Open Positions:

Position Department Notes

CARE Case Manager Detention Center Backfill Priebe transfer

Correctional Officer Detention Center Backfill

57

STEELE COUNTY

Subject: Accept Internal Central Services Policy Committee Minutes

Department Administration

Date: Wednesday, January 2, 2018 at 8:00 am

Consent Agenda: _X__YES ____NO

Resolution: ___YES __X__NO

_____________________________________________________________________________________ Wednesday, January 2, 2018, 8:00 AM- Board Room

_______________________________________________________________________________

Attendees: Commissioner Glynn, Commissioner Gnemi, Treasurer Cathy Piepho, Human Resources Director Julie Johnson, Auditor Laura Ihrke, Administrator Scott Golberg 1 Action Item – Agreement with Midstate Computer Coop (MCCC) & Computer Professionals Unlimited (CPUI) 1 Added Action Item- IT director candidates. Discussion on the current candidate declining the offer. Commissioner Gnemi was very candid about his irritation with the salary and the outcome was to offer $105,000 salary range. Department Head Reports: Administration- Trying to close the door on the Environmental world. Dale Oolman should be able to cover the rest without backfilling the position, but may need to hire a technician and need to continue to move forward with a plan. The staff has been outstanding in taking on the roles. Treasurer- Getting ready for the Auditor’s, working on the CIP HR- Swamped with vacancies. The Highway department pool is doing well, but the biggest problem is the assistant engineer position, right now there was only 1 applicant, so may need to recruit again for that position. Veteran’s office had a good pool and there is an offer on the table. Still working on filling Deputy positions and other vacancies. Working with payroll on the Affordable Health Care Act. Year-end reporting is done. Auditor- Busy with Kronos and working on adjustments. Working on the ACA. Delinquent taxes and lots of reporting to do in January. NEXT MEETING DATES: February 7, 2018 at 8:00 am- Board Room March 7, 2018 at 8:00 am- Board Room

58

STEELE COUNTY

Subject: Accept Public Safety Policy Committee Minutes

Department Administration

Date: Wednesday, November 8, 2017

Consent Agenda: _X__YES ____NO

Resolution: ___YES __X__NO

_____________________________________________________________________________________ Thursday, January 4, 2018, 7:30 AM- County Attorney’s Office

_______________________________________________________________________________

Attendees: Commissioner Brady, Commissioner Glynn, Treasurer Cathy Piepho, Emergency Management Mike Johnson, Sheriff Lon Thiele, Community Corrections Director Tim Schammel 1 Action Items –GED Contract at Detention Center 1 Added Action Item- Donations to the Steele (CERT) County Community Response Team Department Head Reports: Sheriff- Lon to check on squad car lease and will back prices. Informed committee that Lon is working on radios for squad cars, approximately $5,000. Working with DNR for a boat grant. Possible sale of forfeited confiscated guns to Ahlmen’s. Leir jets will be parked at the airport during the super bowl. February and March elected official class possibly in March for an hour. Emergency Management- RIM Grant for $6,000 already got for Prairie Island. Railroad wants to put together an After Action Report on the 2015 Ellendale train wreck. Community Corrections- Tim Schammel would like to add one radio for agents to use for home visits. NEXT MEETING: ?

59

STEELE COUNTY

Subject: Accept Public Works Policy Committee Minutes

Department Highway

Date: Wednesday, January 10, 2018

Consent Agenda: _X_YES ____NO

Resolution: ___YES __X_NO

_____________________________________________________________________________________ Wednesday, January 10, 2018 - Annex, Conference Room 121

_______________________________________________________________________________

Attendees: Commissioner Abbe, Commissioner Brady, County Treasurer Cathy Piepho, and County Engineer Greg Ilkka. Action Items: 9 items

1. Resolution – Approve Final Payment Contract No. 17105. 2. Resolution – Approve MnDOT Agreement No. 1030074 and Authorize Chair and Auditor to

Execute the agreement. 3. Approve Purchase of Portable Changeable Message Sign. 4. Resolution – Authorize Staff to Enter into an Agreement with MnDNR for Flood Damage

Reduction Grant. 5. Approve Purchase of a Welder with Spool Gun and a Plasma Cutter. 6. Resolution – Designating Municipal Advisor 7. Municipal Advisory Service Agreement with Northland Securities, Inc. 8. Steele County Five-Year Capital Improvement Plan 2018-2022. 9. Resolution – Calling for a Public Hearing on CIP and Issuance of General Obligation CIP

Bonds. Department Head Reports: Highway – Crews preparing for winter storm forecast for tomorrow. Technology bugs have been worked out with the new fueling station, will be preparing to go Countywide this month. Filling the tanks will incur large bills, in the $16-$18,000 range for each tank. Advised the committee that the Highway Shop does farm some work out to vendors, such as recalls and time-consuming jobs. It’s not time or cost effective for the County to perform some jobs, especially during the winter. Maintenance has hired 3 new staff, two operators and one operator/mechanic. They will all be onboard by January 22nd. Assistant Engineer position will be re-advertised. The Highway Department will be working to deliver the projects included in the Transportation Capital Improvement Plan that was approved by the Board on January 28, 2017 until the new County Engineer has recommendations for changes. At that time, a new public hearing would be likely. CSAH 12 Reconstruction Project Management Team Kick-off meeting to be held tomorrow. NEXT MEETING: February 14, 2018 at 7:30 am – Annex Building, Room 121 60

Steele County Agenda Item

Subject: Property Assessed Clean Energy (PACE)

Department: Planning & Zoning

Committee Meeting Date: November 21, 2017

Board Meeting Date: January 23, 2018

Consent Agenda: ☐ Yes ☒ No Resolution: ☒ Yes ☐ No

Policy Committee Recommendation:

Forward to full board with presentation

Recommendation:

Enter into a joint powers agreement to provide PACE financing to interested taxpayers.

Background (Including Budget Impact):

Peter Lindstrom from the U of M Regional Sustainable Development Partnership will provide

information on the Property Assessed Clean energy financing (PACE) program. PACE is a

financing tool that commercial, business, and non-profits can use to access capital to pay for clean

energy improvements. Loans are privately financed but secured thru an assessment on their

property taxes. The cost to the county is minimal and in the form of staff time to place and collect

the assessments. All other administration is handled by the St. Paul Port Authority. For taxpayers

to access this financing the county or a city must have entered into a joint powers agreement with

the St. Paul Port Authority.

Attachments:

PACE Fact Sheet

Joint Powers Agreement

63

What is Property Assessed Clean Energy (PACE)?

Why PACE, and how does it work?

PACE is a new way to finance energyefficiency and renewable energy upgrades to the buildings of commercial property owners.

Energy-saving measures pursued by theowners receive project financing and arerepaid as a separate item on their propertytax assessment for a set period. PACEeliminates the burden of upfront costs byproviding low-cost, long-term financing.

Learn moreon reverse

PACE financing helps overcome several barriers to making energy improvements:

n Eliminates high up-front costs

n Reduces dependence on credit

Property Assessed Clean Energy (PACE) financing allows property owners to financeenergy-related improvements to their buildings with affordable, long-term capital.

n Allows for comprehensive retrofits

n Allows programs to recoup their costs

64

Ready To Get Started?

Dig a little deeper: Visit the CERTs website resource page on PACE, which includesprogram details, a map of all participating cities and counties, and interviews withbusiness owners who have completed projects at http://mncerts.org/pace.

Go further: Contact Pete Lindstrom with the Clean Energy Resource Teamsat [email protected] or 612-625-9634.

Can I use PACE to finance building improvements?

Minnesota state law allows local units of government to enter into joint powers agreements to createPACE programs. Under this innovative arrangement, commercial, industrial, nonprofit and multi-housing property owners can take on voluntary special assessments to finance energy efficiency, renewable energy, or electric vehicle infrastructure improvements to their properties.

PACE allows companies the opportunity to maintain a positive cash flow while investing in energy upgrades at no cost to taxpayers. PACE financing can also make it easier for building owners to transfer financed improvement repayment to the next owner upon sale, as the repayment resideswith the property tax assessment.

Basic qualifications for PACE financing:n Property owners must be current on mortgage and property taxes

n No federal or state liens against the property

n Must not be in bankruptcy proceeding

n Lender acknowledgement or “consent” from current mortgage lender

n Term of financing may not exceed weighted average useful life of improvements

n Improvements may not exceed 20% of assessed property value

What programs exist in Minnesota?

There are currently two commercial PACE programs available to Minnesota cities andcounties that want to help finance building energy improvements in their jurisdictions.

Rural Minnesota Energy BoardAvailable to entities in the RuralMinnesota Energy Board’s counties.The program is administered by theSouthwest Regional DevelopmentCommission. Learn more athttp://mncerts.org/pace#rmeb.

Saint Paul Port AuthorityAvailable to entities in any city orcounty in Minnesota. Interested localgovernments can work with the SaintPaul Port Authority to authorize theprogram. Learn more athttp://mncerts.org/pace#sppa.

65

http://mncerts.org/pace#sppa

http://mncerts.org/pace#rmeb

mailto:[email protected]

http://mncerts.org/pace

Port Authority of the City of Saint Paul Property Assessed Clean Energy Program (MinnPACE) JOINT POWERS AGREEMENT

Saint Paul Port Authority 850 Lawson Commons 380 St. Peter Street Saint Paul, MN 55102 (651) 224-5686 (651) 223-5198 (fax) www.sppa.com

66

http://www.sppa.com/

JOINT POWERS AGREEMENT

This Agreement, made and entered into as of the _23__ day of _January_, 2018 , by and between the Port Authority of the City of Saint Paul (the “Port Authority”), a body corporate and politic, and the County of Steele, Minnesota, a political subdivision under the laws of Minnesota (the “County”), provides as follows: WHEREAS, the Port Authority has been engaged in governmental programs for providing financing throughout the State of Minnesota (the “State”) by making loans evidenced by various financing leases and loan agreements, and in the process of operating these programs the Port Authority has developed a high degree of financial expertise and strength; and WHEREAS, Minnesota Statutes, Sections 216C.435 and 216C.436 and Chapter 429 and 471.59 (collectively the “Act”) authorize the County to provide for the financing of the acquisition and construction or installation of energy efficiency and conservation improvements (the “Cost Effective Energy Improvements” as defined in the Act or “Improvements”) on Qualifying Real Properties” as defined in the Act (the “Properties” or “Property”) located within the boundaries of the County through the use of special assessments; and WHEREAS, the Act authorizes the County to designate a local government unit other than the County to implement the program under the Act on behalf of the County; and WHEREAS, the County has one or more projects within the boundaries of the County that have Improvements in need of financing, and has adopted its Resolution No. _______ (a copy of which is attached hereto as Exhibit A) to designate the Port Authority to implement and administer a program on behalf of the County to finance such Improvements; and

WHEREAS, the Port Authority has created a program under the Act known as the Property Assessed Clean Energy Program (“MinnPACE”) for purposes of implementing and administering the activities described in the Act, and the Port Authority is willing to implement and administer that program on behalf of the County as requested herein; and

WHEREAS, the County has expressed a desire to make energy improvement financing

programs of the kind managed by the Port Authority available for improvements of eligible properties within its boundaries, including but not limited to the Energy Savings Partnership, Trillion BTU and MinnPACE, and a joint powers agreement is required between the County and the Port Authority for MinnPACE; and

WHEREAS, the Improvements will serve citizens of Steele County and the State of Minnesota. NOW THEREFORE, in consideration of the mutual covenants herein made, the parties to this Agreement hereby agree as follows:

67

1. The Port Authority will exercise the powers of the Act on behalf of the County by providing financing for Improvements located within the boundaries of the County. Except as otherwise provided in this Joint Powers Agreement, the Port Authority shall be solely responsible for the implementation and administration of MinnPACE and the financing of the Improvements. 2. In connection with its implementation and administration of MinnPACE, and its financing of the Improvements located within the boundaries of the County, it is anticipated that the Port Authority will enter into various agreements with persons wishing to obtain financing for Improvements located within the boundaries of the County as well as with sources of financing for such Improvements (collectively the “Program Documents”). 3. The Port Authority may and is permitted to charge fees for its implementation and administration of MinnPACE, which fee will be described in, and payable under, the Program Documents. 4. The Port Authority will have the sole duty and responsibility to comply with or enforce covenants and agreements contained in the Program Documents. This power specifically includes the responsibility for monitoring and enforcing compliance with the provisions of the Program Documents. 5. Either the Port Authority or a lending institution (the “Lender”) will use its own financial resources to finance the Improvements (the “Loan”), or a taxable special assessment revenue bond(s) (the “Bond(s)”) issued by the Port Authority in favor of the Lender will be used to finance the Improvements. Regardless of the financing mechanism, the Lender will advance funds under the Program Documents to be paid from levied special assessments. 6. The Loan(s) or Bond(s) must be a special/limited obligation of the Port Authority, payable solely from special assessments levied by the County as provided herein. The Loan(s) or Bond(s) and interest thereon must neither constitute nor give rise to a general indebtedness or pecuniary liability, or a general or moral obligation, or a pledge or loan of credit of the Port Authority, the County, the City of Saint Paul or the State of Minnesota, within the meaning of any constitutional or statutory provision. To that end, the Port Authority hereby agrees to indemnify and hold harmless the County from and against any claims or losses arising out of the failure of the Port Authority to provide for the payment of principal of, and the interest or any premium on the Loan(s) or Bond(s), from special assessment payments actually paid to the Port Authority by the County. This indemnity must not, however, be construed to relate to any claims or losses which might arise by virtue of the exercise, by the County, of its governmental powers in connection with the Project, or by virtue of the failure of the County to levy and collect special assessments with respect to the Improvements or promptly remit such special assessment payments to the Port Authority as provided in the Program Documents.

7. As and for its contribution to the financing of the Improvements, and as provided in the Act, the County must impose and collect special assessments necessary to pay debt service on that portion of the Loan(s) or Bond(s) attributable to the Improvements located within the boundaries of the County. Evidence that the County has imposed such special assessments is a precondition to the Port Authority’s obligation to provide financing to any Improvements located within the boundaries of the County in accordance with the following process:

68

A. The Port shall provide to County an application from an Applicant under the Program which includes the following documentation:

1) A copy of the Application containing the legal name of the Applicant, its legal status, its legal address, a description of the Project, the cost of the Improvements, the total amount to be assessed against the Property and the address, legal description and tax identification code for the Property upon which the Improvements are to be constructed or installed.

2) A statement from the Port that the proposed Project as described in the Application qualifies under the requirements of the Act and the Port Authority.

3) A fully-executed copy of the Applicant’s Petition and Assessment Agreement suitable for evidencing, and recording if necessary, Applicant’s agreement to be assessed for the amount of the Improvements.

B. Upon receipt of the documentation described in Subparagraph A above, County agrees that it will levy an assessment against the Property for the amount to be assessed as set forth in Section 7.A. above.

C. Evidence that the County has imposed such special assessments is a precondition to the Port Authority’s obligation to provide financing to any Improvements located within the boundaries of the County.

D. In the event that, after the County levies an assessment against the Property for the costs of the Improvements and related costs as provided for in Subparagraph B above, the Port does not fund the cost of the Improvements as contemplated by this Agreement, the Port shall promptly notify County that it has not and will not fund the costs of the Improvements under the Program and County shall thereafter inform the County Auditor to remove the subject assessment from the Property.

8. Once the County has imposed special assessments to finance Improvements located within the boundaries of the County, the County transfer all collections of the assessments received by it upon receipt to the Port Authority for application to the payment of the applicable Loan(s) or Bond(s). The County will take all actions permitted by law for the recovery of the assessments, including without limitation, reinstating the outstanding balance of assessments when the land returns to private ownership, in accordance with Minn. Stat. Section 429.071, Subd. 4. The County has no obligation to make any payment on the applicable Loan(s) or Bond(s) other than by the imposition and collection of special assessments pursuant to the Act. The County acknowledges that the Lender is a third-party beneficiary of the County’s covenants herein with respect to the imposition and transfer of special assessments described herein. 9. Unless otherwise provided by concurrent action of the Port Authority and the County, this Agreement will terminate upon a 30-day’s advanced written notice to the other Joint Powers Agreement partner or upon the retirement or defeasance of all Loan(s) or Bond(s), whichever is later; and notwithstanding any other provisions, this Agreement may not be terminated in advance of such retirement or defeasance.

69

10. This Agreement may be amended by the Port Authority and the County, at any time, by an instrument executed by both of them. The Port Authority or the County may not amend this Agreement, however, if the effect of the amendment would impair the rights of the holder of the Loan(s) or Bond(s), unless the holder has consented to the amendment. 11. This Agreement may be executed in any number of counterparts, each of which when taken together will constitute a single agreement.

[Remainder of page intentionally left blank]

70

IN WITNESS WHEREOF, the Port Authority and the County have caused this Agreement to be executed on their behalf, by their duly authorized officers, as of the day and year first above written. PORT AUTHORITY OF THE

CITY OF SAINT PAUL By:

Its: President

By: Its: Chief Financial Officer

COUNTY OF STEELE, MINNESOTA By: Its: By: Its:

71

EXHIBIT A

Extract of Minutes of Meeting of the Board of Commissioners of the County of Steele, Minnesota

Pursuant to due call and notice thereof, a regular meeting of the Board of Commissioners

of the County of Steele (the “County”), was duly held at the Steele County Administration

Building in the County, on ________ ______, 20____, at _________________P.M.

The following members were present:

and the following were absent:

* * * * * * * * *

The Chair announced that the next order of business was consideration of the designation

of the Port Authority of the City of Saint Paul to implement and administer a program under

Minnesota Statutes, Sections 216C.435 and 216C.436 and Chapter 429 and 471.59 on behalf of

the County.

Member ____________________ introduced the following resolution and moved its

adoption, the reading of which had been dispensed with by unanimous consent:

RESOLUTION NO. _______

RESOLUTION DESIGNATING THE PORT AUTHORITY TO IMPLEMENT AND ADMINISTER A PROPERTY ASSESSED CLEAN ENERGY IMPROVEMENT FINANCING ON BEHALF OF THE COUNTY, AND PROVIDING FOR THE IMPOSITION OF SPECIAL ASSESSMENTS AS NEEDED IN CONNECTION WITH THAT PROGRAM

BE IT RESOLVED by the Board of Commissioners of the County of Steele (the “County”), as follows:

1. The Port Authority of the City of Saint Paul (the “Port Authority”) has established the Property Assessed Clean Energy Program (“MinnPACE”) to finance the acquisition and construction or installation of energy efficiency and conservation improvements (the

72

“Improvements”), on properties located throughout the State of Minnesota through the use of special assessments pursuant to Minnesota Statutes Sections 216C.435 and 216C.436 and Chapter 429 and 471.59 (the “Act”).

2. In order to finance the Improvements, the County hereby determines that it is beneficial to participate in MinnPACE, and to designate the Port Authority as the implementor and administrator of that program on behalf of the County for purposes of financing Improvements located within the County.

3. The County understands that the Port Authority may obtain funding from designated lending institutions or may issue its MinnPACE special assessment revenue bond(s) to finance the Improvements, and that the sole security for the loan(s) or bond(s) will be special assessments imposed by the governmental entity participating in MinnPACE.

4. To facilitate and encourage the financing of Improvements located within the County, the County covenants to levy assessments for said Improvements on the property so benefitted, in accordance with the Application and Petition for Special Assessments received from the owner(s) of the Property and approved by the Port Authority. The interest rate on the Special Assessments shall be the interest rate on the Loan(s) or Bond(s), and may include additional interest.

5. After imposition of the special assessments, the County shall collect such assessments and remit them to the Port Authority for use in the repayment of the Loan(s) or Bond(s). The County will take all actions permitted by law to recover the assessments, including without limitation, reinstating the outstanding balance of assessments when the land returns to private ownership, in accordance with Minn. Stat. Section 429.071, Subd. 4.

6. The County Manager or Assistant County Manager are authorized to execute on behalf of the County, any documents, certificates or agreements necessary to implement the program authorized by this resolution.

The motion for the adoption of the foregoing resolution was duly seconded by Member

______________ upon vote being taken thereon the following voted in favor thereof:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

73

STATE OF MINNESOTA ) ) ss.

COUNTY OF STEELE )

I, the undersigned, being the duly qualified and acting _Auditor_ of the County of Steele,

hereby certify that I have carefully compared the attached and foregoing extract of minutes of a

meeting of the Board of Commissioners of said County held January 23, 2018_, with the original

thereof on file and of record in my office and the same is a full, true and complete transcript

therefrom.

WITNESS My hand officially and the seal of the County this ___________ of

______________.

By: ______________________________ Its: ______________________________ County of Steele

(Seal)

74

RESOLUTION

Affirming Steele County’s support for state capital investments for regional behavioral health crisis program facilities and permanent supportive housing for people with behavioral health needs.

WHEREAS, Minnesota’s mental health continuum of care is underdeveloped, creating harmful and expensive gaps in an individual’s treatment; and

WHEREAS, Minnesota’s mental health system does not have the capacity to consistently respond to the needs of individuals in crisis with appropriate treatment options; and

WHEREAS, individuals experiencing a mental health crisis are often diverted to jails and other facilities ill-equipped for their care while awaiting inpatient treatment; and

WHEREAS, individuals ready for discharge from inpatient treatment can be detained at inpatient facilities because there is a scarcity of supportive housing units to transition to; and

WHEREAS, the gaps in Minnesota’s mental health system are not only damaging to individuals and their families, but also result in an inefficient use of taxpayer dollars; and

WHEREAS, Minnesota has an opportunity to improve its mental health continuum of care through investments in new permanent supportive housing and regional behavioral health crisis program facilities; now, therefore,

BE IT RESOLVED, Steele County supports state capital investments for regional behavioral health crisis program facilities and permanent supportive housing for people with behavioral health needs.

Adopted this _____ day of January, 2018 ___________________________ Chairman Attest:________________________ Auditor

75


Subject: Steele County Buffer Ordinance


Committee Meeting Date: December 4, 2017




Planning Commission recommends adoption as presented.

Recommendation:

Staff recommends adoption


In 2015, the State of Minnesota enacted the Buffer Law requiring buffers on all public waters and

public ditches. As part of that legislation, counties have the ability to elect jurisdiction for

enforcement of this law and are eligible to receive funding if they do. Steele County elected to

accept jurisdiction and now needs to adopt an ordinance to have the authority to carry out this

enforcement.

Attachments:

Resolution adopting the buffer ordinance

Proposed Buffer Ordinance.

76

Steele County Buffer Ordinance

An ordinance providing for the protection of natural resources through the establishment of vegetative buffers along public waters and public drainage ditches.

The Steele County Board of Commissioners does hereby ordain:

1.0 STATUTORY AUTHORIZATION AND POLICY 1.1 Statutory authorization. This buffer ordinance is adopted pursuant to the authorization and policies

contained in Minn. Stat. §103F.48, the Buffer Law, and the County planning and zoning enabling legislation in Minn. Stat. chapter 394.

1.2 Purpose and intent. It is the purpose and intent of the County to:

(a) Provide for riparian vegetated buffers and water quality practices to achieve the following purposes: (1) Protect state water resources from erosion and runoff pollution; (2) Stabilize soils, shores and banks; and (3) Protect or provide riparian corridors.

(b) Coordinate the implementation and enforcement of the water resources riparian protection requirements of Minn. Stat. §103F.48 with the shoreland management rules and ordinances adopted under the authority of Minn. Stat. §103F.201 to 103F.227 and the management of public drainage systems established under Minn. Stat. chapter 103E where applicable; and

(c) Provide efficient and effective direction to landowners and protection of surface water quality and related land resources.

2.0 JURISDICTION 2.1 Jurisdiction. The provisions of this ordinance apply to all waters, including public drainage systems for

which the County is not the drainage authority under Minn. Stat. chapter 103E, shown on the buffer protection map.

3.0 SEVERABILITY 3.1 Severability. If any section, clause, provision, or portion of this ordinance is adjudged unconstitutional or

invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby.

4.0 DEFINITIONS 4.1 Definitions. Unless specifically defined below, words or phrases used in this ordinance shall be

interpreted to give them the same meaning they have in common usage and to give this ordinance it’s most reasonable application. For the purpose of this ordinance, the words “must” and “shall” are mandatory and not permissive. All distances, unless otherwise specified, are measured horizontally.

4.1.1 “APO” means the administrative penalty order issued pursuant to Minn. Stat. §103F.48, subd. 7

and Minn. Stat. §103B.101, subd. 12a.

4.1.2 "Buffer" has the meaning provided in Minn. Stat. §103F.48, subd. 1(c).

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4.1.3 "Buffer protection map" has the meaning provided in Minn. Stat. §103F.48, subd. 1(d) and which are available on the Department of Natural Resources website.

4.1.4 “BWSR" means the Board of Water and Soil Resources. 4.1.5 “County” means Steele County. 4.1.6 “Cultivation farming” means farming practices that disturb root or soil structure or that impair

the viability of perennial vegetation due to cutting or harvesting near the soil surface.

4.1.7 “Drainage authority” has the meaning provided in Minn. Stat. §103E.005, subd. 9.

4.1.8 “Landowner” means the holder of the fee title, the holder’s agents or assigns, any lessee, licensee, or operator of the real property and includes all land occupiers as defined by Minn. Stat. §103F.401, subd. 7 or any other party conducting farming activities on or exercising control over the real property.

4.1.9 “Parcel” means a unit of real property that has been given a tax identification number maintained by the County.

4.1.10 “Public drainage system" has the meaning given to “drainage system” in Minn. Stat. §103E.005, subd. 12.

4.1.11 "Local water management authority" has the meaning provided in Minn. Stat. §103F.48, Subd.

1(g). 4.1.12 "Normal water level" means the level evidenced by the long-term presence of surface water as

indicated directly by hydrophytic plants or hydric soils or indirectly determined via hydrological models or analysis.

4.1.13 “Notification of Non-compliance” written compliance determination by the SWCD that a parcle or parcels do not meet the requirements of Minn. Stat. §103F.48 and the Steele County Buffer Ordinance.

4.1.14 “SWCD” means the Steele County Soil and Water Conservation District.

4.1.15 “Validation of Compliance” written compliance determination by the SWCD that a parcel or parcels meet the requirements of Minn. Stat. §103F.48 and the Steele County Buffer Ordinance.

5.0 BUFFER STANDARDS 5.1 Buffer width. Except as provided in subsection 5.4 and 5.5, a landowner owning property adjacent to a

water body identified on the buffer protection map must establish and maintain a buffer area as follows:

(a) For waters shown on the buffer protection map requiring a fifty (50) foot width buffer, the buffer width will be fifty (50) foot average and thirty (30) foot minimum width as provided in Minn. Stat. §103F.48, subd. 3 and as measured according to subsection 4.2; and

(b) For waters shown on the buffer protection map requiring a sixteen and a half (16.5) foot minimum width buffer, the buffer width will be sixteen and a half (16.5) feet as provided in Minn. Stat. §103F.48, subd. 3 and as measured according to subsection 4.2.

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5.2 Measurement.

(a) The width of any required buffer on land adjacent to a water requiring a fifty (50) foot average width and a thirty (30) foot minimum width buffer shall be measured from the top or crown of the bank. Where there is no defined bank, measurement must be from the edge of the normal water level as provided in Minn. Stat. §103F.48, subd. 3(c).

(b) The width of any required buffer on land adjacent to a water requiring a sixteen and a half (16.5) foot minimum width buffer shall be measured in the same manner as for measuring the vegetated grass strip under Minn. Stat. §103E.021, subd. 61 as provided in Minn. Stat. §103F.48, subd. 3(c).

5.3 Use of buffer area. Except as provided in sections 5.4 and 5.5 a buffer as defined in this ordinance may not be put to any use, included but not limited to cultivation farming, which would remove or prevent the permanent growth of perennial vegetation.

5.4 Exemptions. The requirement of section 5.1 does not apply to land that is exempted from the water resources riparian protection requirements under Minn. Stat. §103F.48, subd. 5.

5.5. Alternative practices. As provided in Minn. Stat. §103F.48, subd. 3(b) an owner of land that is used for

cultivation farming may demonstrate compliance with subsection 5.1 by establishing and maintaining an alternative riparian water quality practice(s), or combination of structural, vegetative, and management practice(s) which provide water quality protection comparable to the water quality protection provided by a required buffer as defined in sections 5.1 to 5.3. The adequacy of any alternative practice allowed under this section shall be based on:

(a) the Natural Resources Conservation Service (NRCS) Field Office Technical Guide (FOTG);

(b) common alternative practices adopted and published by BWSR;

(c) practices based on local conditions approved by the SWCD that are consistent with the Natural Resources Conservation Service (NRCS) Field Office Technical Guide (FOTG); or

(d) other practices adopted by BWSR.

5.6 Nonconformity. Where the provisions of any statute, other ordinance or regulation imposes greater restrictions than this ordinance, the provisions of such shall be controlling. The continuation of nonconformities provided for by Minn. Stat. §394 and §462 shall not apply to compliance with this ordinance and Minn. Stat. §103F.48.

6.0 COMPLIANCE DETERMINATIONS

6.1 Compliance determinations. Compliance with the buffer requirements set forth in section 5 will be determined by the SWCD on a parcel by parcel basis.

(a) The compliance status of each bank, or edge of a waterbody on an individual parcel will be

determined independently.

(b) The County will consult with the SWCD who may evaluate any available documentation, and/or inspect the buffer and/or alternative practices to determine the compliance status of the parcel. Upon completion of the evaluation and/or inspection, the SWCD shall issue a written Compliance Determination to the County and the landowner. A Notification of Noncompliance shall also be sent to the BWSR.

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(c) If the SWCD does not issue such a Notification of Noncompliance, the County will not pursue a compliance or enforcement action under Minnesota Statutes §103F.48 and section 6.

6.2 Corrective Action Notice. On receipt of an SWCD Notification of Noncompliance, the County will issue the

landowner a Corrective Action Notice that will:

(a) include a list of corrective actions needed to come into compliance with the requirements of Minn. Stat. §103F.48;

(b) provide a timeline for complying with the corrective action notice; and (c) include a statement that failure to respond to this Notice may result in the assessment of criminal,

civil or administrative penalties. 6.3 Combined Corrective Action Notice / APO. The County may send the landowner a combined Corrective

Action Notice and APO as provided in section 7.3 so long as the combined Notice/APO includes all the required elements of both.

6.4 Corrective Action Notice Delivery. The County shall transmit the corrective action notice by either

personal service to the landowner or by depositing the same in the U.S. Mail. If service is made by U.S. mail, the document is deemed received three business days after the notice was placed in the U.S. mail. Failure of actual receipt of a corrective action notice that has either been personally served or served by depositing the same in the U.S. Mail shall not be deemed a defense in an enforcement proceeding under section 7. The County shall also send a copy of the Notice to the SWCD and BWSR.

6.5 Correction Action Notice Modification. At any time after receipt of a corrective action notice, the

landowner may supply information to the County in support of a request to modify a corrective action or the timeline for compliance. On the basis of any such submittal or at its own discretion, the County may make a written modification to the Corrective Action Notice or timeline for compliance. Any such modification of a correction action notice compliance will be served on the landowner in the manner provided for in section 6.4. The County shall provide the SWCD and BWSR a written copy of any modification made pursuant to this provision.

6.6 Compliance Verification. At any time after receiving the correction action notice, the landowner may

provide documentation of compliance to the County. The documentation shall be reviewed by the County who will consult with the SWCD. Compliance will be verified by site visit, re-inspection, examination of documentation, or other means as may be reasonable under the facts of the case. The county will provide written determination documenting whether the noncompliance has been fully corrected.

7.0 ENFORCEMENT

7.1 Failure to comply with a corrective action notice.

The County may, at its own discretion, elect to pursue the failure to comply with a corrective action notice either criminally or through an administrative penalty order as set forth herein.

(a) Failure to comply with a corrective action notice issued under section 5 constitutes a misdemeanor and shall be punishable as defined by law. Each day the violation occurs or continues shall constitute a separate offense.

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(b) The County may issue an APO as provided for in Minn. Stat. §§103F.48, subd. 7(b) and (c) and 103B.101, subdivision 12a to a landowner who has failed to take the corrective action set forth in the corrective action notice.

7.2 Statute of limitations. Any criminal enforcement action undertaken pursuant to Section 7.1 of this ordinance must be undertaken within two years after the alleged violation was discovered or reasonably should have been discovered by the County. According to Minn. Stat. §541.07, the County has two years in which to commence an APO action after the date the violation is discovered. The goal is to complete the action as soon as reasonably practical, recognizing that situations for which data must be gathered, field investigations must be completed and/or modeling must be performed will require adequate time to complete the work and communicate with the landowner involved.

7.3 Administrative Penalty Order (APO). An APO shall be served on the landowner together with a copy of the corrective action notice or alternatively the County may serve the landowner with a combined Corrective Action Notice and APO so long as the combined Notice/APO includes all the elements of both. Service is effective either by personal service or by depositing the documents set forth herein in the U.S. Mail. Any penalty assessed in the APO shall continue to accrue until the violation is corrected as provided in the Corrective Action Notice and APO.7.2 APO. The APO shall include, at a minimum:

i. The facts constituting the violation of the riparian protection and water quality practices requirements set forth in this section 4.0 of this ordinance or Minn. Stat. §103F.48;

ii. The specific statute and/or ordinance section(s) that has/have been violated; iii. A written description of prior efforts to work with the landowner to resolve the violation; iv. The amount of the penalty to be imposed; v. The date the penalty will begin to accrue;

vi. The date that payment of the penalty is due; vii. The date by which all or part of the penalty may be forgiven if the landowner has/have complied

with the Corrective Action Notice; and viii. A statement of the landowner’s right to appeal the APO.

A copy of the APO must be sent to the SWCD and BWSR.

7.4 APO Penalties. (a) Initial violation. The penalty for a landowner on a single parcel that has not previously been the

subject of an APO issued by the County shall be:

i. $0 for 11 months after issuance of the Corrective Action Notice; ii. $100 per parcel per month for the first six (6) months (180 days) following the time period in i;

and iii. $200 per parcel per month after six (6) months (180 days) following the time period in ii.

(b) Repeat violation. The penalty for a landowner on a single parcel that has previously been the subject

of an APO issued by the County shall be:

i. $100 per parcel per day for 180 days after issuance of the Corrective Action Notice; and ii. $300 per parcel per day for after 180 days following the time period in i.

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(c) Ongoing penalty assessment. Any penalty assessed under this section shall continue until the

corrective action notice has been satisfied.

7.5 Right to appeal. Within 30 days after receipt of the APO, a landowner may appeal the terms and conditions of an APO issued by a County to BWSR as provided in Minn. Stat. §103F.48, subd. 9. The appeal must be in writing and must include a copy of the APO that is being appealed, the basis for the appeal and any supporting evidence. The appeal may be submitted personally, by U.S. mail, or electronically, to the Executive Director of BWSR.

7.6 Penalty due. Unless the landowner appeals the APO as provided in Section 7.5 the penalty specified in the APO becomes immediately due and payable to the County as set forth in the APO. If, however, the landowner submits written documentation that the violations has been corrected prior to the time the penalty becomes due and payable, the County shall verify compliance and adjust the penalty to an amount the landowner would have owed had the penalty been paid on the date the landowner submitted written documentation of compliance. Written documentation of compliance may include a written validation of compliance issued by the SWCD.

However, if the County determines the violation was not fully corrected, the County shall notify the landowner by issuing a written letter of determination and depositing it in the U.S. Mail. Any determination sent by U.S. Mail shall be deemed received three business days after the letter of determination has been deposited in the U.S. Mail. The landowner shall have an additional 20 days after receipt of the letter of determination to pay the penalty or the time period specified in the APO as issued, whichever is later. The penalty will continue to accrue until the violation is corrected as provided in the Corrective Action Notice and APO.

7.7 Referral for collection of penalty. All penalties and interest assessed under an APO must be paid by the landowner within the time specified in this section. All payments shall be made payable to the County. Any penalty or interest not received in the specified time may be collected by the County using any lawful means.

7.8 Reporting and documentation. The County shall maintain all records for any potential violation of the

riparian protection and water quality practices requirements. Said records may include but are not limited to the following:

i. The cause of the violation; ii. The magnitude and duration of the violation;

iii. Documentation showing whether the violation presents an actual or imminent risk to public health and safety, or the natural resources of the state;

iv. A record of past violations; v. Efforts by the SWCD, County, Watershed District or BWSR to assist the responsible party or parties to

become compliant, including written and oral communications with the responsible party or parties; and

vi. Past and present corrective action efforts by the responsible party or parties.

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RESOLUTION ADOPTING THE STEELE COUNTY BUFFER ORDINANCE

WHEREAS, provisions in Minnesota Statute 103F.48 (Buffer Law) allow a county to affirm jurisdiction to carry out the compliance provisions regarding riparian vegetated buffers and alternative water quality practices for those waterbodies identified on the Department of Natural Resources’ Buffer Protection Map; and WHEREAS, a county with jurisdiction over a noncompliant site shall enforce corrective actions through a coordinated approach under the authority granted in Minnesota Statute 103B.101, subd. 12a, the Buffer Law or other authority granted by statute; and WHEREAS, Steele County has elected jurisdiction on all public drainage ditches for which it is the drainage authority and public waters, located within its boundaries, identified on the Department of Natural Resources’ Buffer Protection Map; and WHEREAS, the Buffer Law requires that each Local Government Unit affirming jurisdiction adopt a rule, ordinance, or other official controls that will be used to carry out the compliance provisions of the buffer requirements. THEREFORE, BE IT RESOLVED that Steele County adopts the Steele County Buffer Ordinance. Adopted this ______ day of __________________, 2018. By: ____________________________________ Chair, Steele County Board of Commissioners

Attest: ___________________________________ Steele County Auditor

CERTIFICATION:

I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted, and approved by the County Board of said County on the 23rd, day of January, 2018. ___________________________________ Steele County Auditor

Published in the Owatonna Peoples Press on ____________________________, 2018

Filed with the Steele County Recorder’s Office on ___________________, 2018, as Document No.

___________________________.

STEELE COUNTY

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Subject: Amendment to Zoning Ordinance


Committee Meeting Date: December 4, 2017




Planning Commission recommends adopt resolution as presented.

Recommendation:

Staff recommends adoption resolution


In 2015, the State of Minnesota enacted the Buffer Law requiring buffers on all public waters and

public ditches. The current shoreland section of the Steele County Zoning Ordinance has language

that is similar too but not exactly like the buffer law concerning buffers on public waters. This

difference in language may cause confusion for land owners as to what is required. For this reason,

we should amend our ordinance to match the language in the State Buffer Law.

Attachments:

Resolution amending Section 1407.02 of the Steele County Zoning Ordinance.

Proposed Amendment

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RESOLUTION

AMENDING SECTION 1407.02 of the STEELE COUNTY ZONING ORDINANCE #22

WHEREAS the Steele County Zoning Ordinance was adopted on November 9th, 1993 and

filed with the Steele County Recorder as Document # 239700; and,

WHEREAS Minnesota Statute 394.25 allows for amendments to the Zoning Ordinance

following a recommendation by the planning commission; and,

WHEREAS the Planning Commission held a public hearing on December 4th, 2017 and

forwarded its recommendation to the Steele County Board of Commissioners.

NOW THEREFORE BE IT RESOLVED: that the Steele County Board of

Commissioners amend Section 1407 of the Steele County Zoning Ordinance to read as follows:

1407.02 – Agriculture Use Standards

1) General cultivation farming, grazing, nurseries, horticulture, truck farming, sod

farming, and wild crop harvesting are permitted uses if steep slopes and shore and

bluff impact zones are maintained in perennial permanent vegetation or operated

under an approved conservation plan (Resource Management Systems) that includes

alternative riparian water quality practices consistent with the field office technical

guides of the local soil and water conservation districts or the Natural Resource

Conservation Service United States Soil Conservation Service, as provided by a

qualified individual or agency and as approved by the local soil and water

conservation district.

2) The shore impact zone for parcels with permitted agricultural land uses is equal to a

line parallel to and fifty (50) feet an area with a 50-foot average width and a 30-foot

minimum width, as measured from the ordinary high water level if identified, or the

top or crown of bank or normal water level as provided in Minnesota Statutes, section

103F.48, subd. 3(c), whichever is applicable.

Adopted this ______ day of __________________, 2018.

By: ____________________________________

Chair, Steele County Board of Commissioners

Attest: ___________________________________

Steele County Auditor

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CERTIFICATION:

I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted,

and approved by the County Board of said County on the 23rd, day of January, 2018.

___________________________________

Steele County Auditor

Published in the Owatonna Peoples Press on ____________________________, 2018

Filed with the Steele County Recorder’s Office on ___________________, 2018, as Document

No. ___________________________.

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STEELE COUNTY ZONING ORDINANCE

1407.02 – Agriculture Use Standards

1) General cultivation farming, grazing, nurseries, horticulture, truck farming, sod farming, and wild crop harvesting are permitted uses if steep slopes and shore and bluff impact zones are maintained in perennial permanent vegetation or operated under an approved conservation plan (Resource Management Systems) that includes alternative riparian water quality practices consistent with the field office technical guides of the local soil and water conservation districts or the Natural Resource Conservation Service United States Soil Conservation Service, as provided by a qualified individual or agency and as approved by the local soil and water conservation district.

2) The shore impact zone for parcels with permitted agricultural land uses is equal to a line parallel to and fifty (50) feet an area with a 50-foot average width and a 30-foot minimum width, as measured from the ordinary high water level if identified, or the top or crown of bank or normal water level as provided in Minnesota Statutes, section 103F.48, subd. 3(c), whichever is applicable.

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Subject: Watercraft Inspection Delegation Agreement


Committee Meeting Date: January 9, 2018




Staff Recommendation:

Authorize Chair to sign the Aquatic Invasive Species Prevention Inspection of Water-related Equipment Delegation agreement


Steele County has included water craft inspections as a component of our Aquatic Invasive Species Prevention Plan. The county must enter into a delegation agreement with the MN Department of Natural Resources to assume the authority to perform watercraft inspections. This authority is valid for up to 3 years unless terminated by either party.

Attachments:

AIS Prevention Inspection of Water-related Equipment Delegation Agreement.

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Subject: Regional Solid Waste Management Plan Development

Department: Environmental Services





Staff Recommendation:


The Southeastern Minnesota Recyclers Exchange (SEMREX) Joint Powers Board unanimously approved

moving forward with the concept of regional solid waste management planning at their meeting on

December 1, 2017. The SEMREX Technical Committee will seek funding through a combination of grants,

legislative appropriations and SEMREX reserves for at least 50% of the total cost by the December 2018

Joint Powers Board meeting. If funding is secured, the remainder would come from the participating

member organizations, or an investment of approximately $10,000 per member. If outside funding is

not secured, members will have an opportunity to opt out of participation in the development of the

regional Solid Waste Management Plan (Plan). The total cost for development of a regional Plan is

expected to be below $209,000.

Attachments:

Resolution

SEMREX Scope Statement

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Southeastern Minnesota Recyclers Exchange (SEMREX)

Scope Statement for Regional Solid Waste Management

Plan Development Prepared by: SEMREX Technical Committee

with Assistance from MPCA Staff

Version: Version #1 Date: 11/17/17

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Table of Contents Scope Statement………………………………………………………………………………...3

Scope Statement Purpose/Goal………………………………………………………………..4

Project Background and Objectives……………………………………………………………4

Project Description……………………………………………………………………………….4

Roles and Responsibilities………………………………………………………………………5

Timeline……………………………………………………………………………………………7

Costs……………………………………………………………………………………………….7

Current System……………………………………………………………………………………8 Opportunities and Challenges……………………………………………………………………8

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SCOPE STATEMENT

Department/Agency: SEMREX Issue Date: [Date] Project Name: Regional Solid Waste Management Plan Development Project Participants: County of Blue Earth, County of Dodge, County of Freeborn, County of Mower, County of Olmsted, County of Rice, County of Steele, County of Waseca City of Red Wing Supporting Agency: Minnesota Pollution Control Agency (MPCA) Project Contact Sharon Schriever, SEMREX Executive Director Contact Phone: (507)328-7022 Contact Email: [email protected] Attachment: SW Management Plan Checklist Summary

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Scope Statement Purpose/Goal

To develop a regional solid waste management plan to optimize the solid waste management services and resources within the SEMREX region

Project Background and Objectives

SEMREX has a respected, long-standing history as a Joint Power organization as it exists right now.

This asset can be leveraged to achieve beneficial goals for all members and could be expanded to include additional entities in Southern Minnesota, including municipalities and the private sector.

Not only through current cooperative marketing efforts, but also through shared resources, services, and information.

This starts with a regional planning and analysis process. Potential to Use our Organization to Lobby for Beneficial Legislation/Action Reduce costs and increase environmental benefits through economies of scale and

regional cooperation for programs such as: Education and a unified and standardized message Contract development Commodity price/rate sharing Transportation costs savings Maximize waste disposal capacity – landfill material goes to a landfill,

processable waste goes to waste-to-energy facilities

Project Description

Scope and Requirements

Prepare a Solid Waste Management Plan for the SEMREX member entities that meets all requirements of the MPCA Solid Waste Plan Review Checklist (Appendix A)

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Roles and Responsibilities

Plan Requirements & Responsible Parties

Responsible Party

Opportunites for Regional Collaboration

1. Executive Summary – An overview of the current solid waste system and the proposed future solid waste system. Consultant

2. Background Information – Information pertinent to solid waste management.

Member gather/Consultant format & MPCA guidance

a. Demographic, geographic, and regional information. b. Solid waste generation and collection information. c. Construction and demolition debris estimates. d. Identification of major solid waste generators. e. A description of local and regional planning activities in the last five years. 3. Existing Integrated Solid Waste Management – A description of the existing system and the history of its development. The plan must also include an evaluation of the system’s effectiveness in order to identify challenges and opportunities related to the existing system.

Member gather/Consultant format& MPCA guidance

4. Proposed Integrated Solid Waste Management System – A description of goals to be achieved over the planning period. Must include a discussion of alternatives to land disposal and the system constraints or barriers that limit the ability to achieve greater independence from land disposal.

Consultant with input from Members& MPCA guidance

X

5. Solid Waste System Evaluation and Ten-Year Implementation Plan – A description of existing programs and programs to be implemented or maintained during the planning period. Policies and goals, implementation schedules, and budgets must be discussed for the following areas:

Members Direct/Consultant format information& MPCA guidance

X

a. Education b. Recycling c. Yard Waste

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d. Organics e. Municipal Solid Waste i. Composting ii. Waste-to-Energy Processing iii. Land Disposal f. Special Wastes i. Tires ii. Electronics iii. Appliances iv. Automotive wastes v. Household Hazardous Waste g. Construction and Demolition Debris

6. Solid Waste Ordinance – A description of any plans to amend the ordinance and a discussion of resources needed to effectively enforce the ordinance.


7. Budget – A description of funding sources and costs associated with plan implementation.


8. Staffing – A discussion of the staffing level needed to implement the plan.


9. Goal Volume Table – A numerical representation of the amounts of waste expected to be generated and how the waste will be managed.

Consultant with Member input & MPCA guidance

X

See Appendix A for complete Solid Waste Plan Review Checklist requirements.

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Timeline

Costs

It is estimated that the costs for development of a regional solid waste management plan for the SEMREX region completing this project would be $140,700 to $208,800. This is based on hours spent on other regional other county plans in the state with an average cost of $150 per hour, and a high and low number of hours of 938 and 1,388 hours.

Other Cost Considerations

The amount of work each SEMREX Member agency prepares in-house. Member entities that wish to have the vendor complete the specified sections would pay direct to the vendor.

Additional work prepared by the vendor

Funding Opportunities SEMREX funds MPCA Grant funds Legislative funds Individual County/City funds

P roject Timeline1 T ech C ommittee meeting to dis cus s level of s taff involvement 10/27/2017 11/20/20172 D evelop s coping document for funding reques t. 10/27/2017 11/20/2017

3Adopt S E MR E X J oint P owers B oard res olution to purs ue development of a R egional S olid Was te Management P lan

12/1/2017 12/1/2017

4Adopt IndividualC ounty/C ity R es olution to D evelop P lan. Who's in Who's out w/developing F inal P lan

12/1/2017 1/31/2018

5S ecure F unding/S eek as s is tance from MN legis lature. L egis lative/S E MR E X/local/MP C A

1/31/2018 12/1/2018

6 D evelop and s eek J P B approval for R eques t for P ropos al: 2/1/2018 6/1/20187 D ec is ion on funding: 12/1/2018 12/30/20188 L et B ids 3) evaluate propos als 4) s elect vendor 1/1/2019 5/1/20199 J P B D ec is ion on S election of vendor 6/1/2019 6/15/20199 D evelop P lan 6/15/2019 6/15/2020

10 S ubmit final draft to MP C A for formal review 6/20/2020 12/31/202111 C ounty approval of final draft of P lan 1/1/2022 4/30/202212 P ublic Notice 4/2/2022 4/2/202213 R eview and res pond to commments 5/1/2022 5/30/2022

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Fiscal Agent

Olmsted County may be interested after review of the Scoping Document. A new Fiscal Management Agreement may be needed.

Current System

Diminishing Landfill Capacity Unused Processing/Resource Recovery Capacity Demand from Residents & Businesses to Provide More Services Decreasing Ability of Small Haulers Entering the Market Place Development of New Hard to Recycle Materials

See Appendix B

Challenges & Opportunities to Regional Plan Development

Challenges Logistics of decision making Variances of county systems and philosophy Political support and County/City participation Funding Turnover of staff and elected officials

Opportunities

Waste sheds are not contained by county borders Cost savings potential Unified front Timing Collaborative efforts/idea sharing

End of Scope Statement

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APPENDIX A

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Solid Waste Plan Review Checklist

County, District, or Multicounty Area Minn. Stat. § 115A

Doc Type: Solid Waste Plan

Instructions: This checklist is intended to be used as a guidance document for the development of a plan for a county, district, or multicounty area. While every attempt has been made to incorporate planning rule requirements as accurately as possible, the rule and applicable provisions of Minn. Stat. § 115A remains the final authority on plan contents and approval procedures. Please consult Minn. R. 9215.0500-9215.0950 for further reference.

Contact Information Name of county or region submitting document:

Contact name: Contact telephone:

Contact e-mail address:

Plan author(s): MPCA reviewer:

Submittal dates: (mm/dd/yy) (mm/dd/yy) (mm/dd/yy) (mm/dd/yy)

Plan Contents Check the following codes to describe the completeness of your plan:

C = Complete I = Incomplete M = Missing N/A = Not applicable

Format (Minn. R. 9215.0820, subp. 4) C I M N/A

Printed on both sides of the paper (if possible).

Two copies submitted (one electronic copy and one paper copy). Executive summary (Minn. R. 9215.0550) C I M N/A

1.

Provide an overview of the current solid waste system and the proposed future solid waste system. Include a table or a reference to the Goal Volume Table Appendix for the next ten years and a table or reference to the Budget Appendix that gives a projected ten year budget for solid waste programs.

Background information (Minn. R. 9215.0560, subp. 2) C I M N/A

2. Demographic, geographic, and regional information (Minn. R. 9215.0560, subp. 2)

Include demographic information that relates to or directly impacts the generation or management of solid waste:

• current population distribution • population projections for the next ten years • current and projected land use patterns • current and project employment and wages • local economic conditions • median household income

• summary of demographic, geographical, and regional constraints and opportunities that have

impacted or may impact the existing or proposed system

3. Solid waste collection and generation (Minn. R. 9215.0560, subp. 3) • estimate the amount of solid waste generated annually • estimate the percentage of city and rural residents with solid waste collection service • estimate the annual percentage of solid waste disposed of on site by generators

• describe the solid waste collection and disposal rate structure, including the current range of

residential and commercial/industrial solid waste collection rates

99

http://www.pca.state.mn.us/

https://www.revisor.mn.gov/rules/?id=9215.0550



Background information (Minn. R. 9215.0560, subp. 2) Continued C I M N/A • list any financial incentives for waste reduction and recycling • describe the solid waste composition

• estimate the annual percentage of solid waste from residential and commercial/industrial solid

waste generators

• summarize the solid waste collection and generation constraints and opportunities that have

impacted or may impact the existing or proposed system

4. Construction and demolition debris (Minn. R. 9215.0560, subp. 4) Estimate the quantity of demolition debris generated annually.

5. Major solid waste generators (Minn. R. 9215.0560, subp. 5)

Identify the major solid waste generators, such as: large institutional (e.g., educational or medical) facilities, large industrial or commercial generators, etc.

Estimate the volume and type of solid waste generated annually by such generators.

6. Include a review of local and regional solid waste planning in the last five years: • describe any current local and regional planning activities • include a description of past impediments or barriers to development of regional projects

• address the resolution of conflicting, duplicative, or overlapping local solid waste management

efforts

Existing Integrated Solid Waste Management System C I M N/A

7. Existing system(s) (Minn. R. 9215.0575, subp. 2) Include an overview and description of existing system(s): • policy and goals • history of system development • description of existing resource recovery programs or facilities in use • description of land disposal facilities in use • costs to operate and maintain the system • summary of achievements, opportunities, challenges, or problems: o market and economic conditions o availability of resource recovery programs or facilities o availability of local and state funding resources

Proposed Integrated Solid Waste Management System C I M N/A

8. Proposed system (Minn. R. 9215.0577, subps. 2-4).

Include: goals to be achieved over the ten-year planning period, and which must be consistent with policy in Minn. Stat. § 115A.02 (a); a description of the specific and quantifiable means, including policies and programs, that will be continued or implemented and described in Minn. R. 9215.0580 to 9215.0700 to achieve the goals. If land disposal is the proposed system:

• A description of the technical, financial, demographic, geographic, regional, and solid waste system constraints or barriers that limit ability to achieve greater independence from land disposal.

• A demonstration that there are no solid waste system alternatives that are more feasible and

prudent than the land disposal system.

Solid Waste System Evaluation and Ten Year Implementation Plan C I M N/A

9. Existing system(s) (Minn. R. 9215.0575, subp. 2) general policy and goals description of existing solid waste reduction programs annual amount of solid waste to be reduced specific programs the unit proposes to maintain, expand, or implement during the next ten years

identification of costs and budget (may direct to Budget Appendix)in implementing and managing these programs

implementation schedule for these programs information on how any additional requirements of Minn. Stat. § 115A.552

100








Solid Waste System Evaluation and Ten Year Implementation Plan (continued)

10. Solid waste education programs (Minn. R. 9215.0590, subps. 2-6; Minn. Stat. §115.A552, subp.3). Include information on: C I M N/A

• general policy and goals • existing solid waste education practices and programs (including education providers) • specific programs to maintain, expand or implement during the next ten years • publication of information required at least once every three months • identification of costs and budget (may direct to Budget Appendix) • implementation schedule

11. Recycling programs (Minn. R. 9215.0600, subps. 2-4 Minn. Stat. §115A.551, 552). Include: C I M N/A

• general policy and goals established to meet or exceed recycling goal requirements, opportunity

to recycle requirements, and organized collection requirements (Minn. Stat. § 115A.94)

• existing public and private sector recycling programs including collection, processing, and marketing, including the number of haulers operating in the unit, and collection or processing facilities used by haulers in the unit

• identification of annual recycling tonnages collected, processed, and marketed by sector or

program, for the last five years • local market condition for recyclable materials

• specific programs proposed to maintain, expand, or implement during the next ten years which

meet requirements

• residential "opportunity to recycle" at convenient collection sites for residents: 1 recycling center,

accepting 4+ materials, open 12+ hrs/week as required by Minn. Stat. § 115A.555 • in cities >5,000: once/month curbside, or a recycling center accepting 4+ materials • in cities >20,000: once/month curbside of 4+ materials • recycling of 3+ materials in all local government facilities • encouragement of commercial, industrial, and institutional recycling • voluntary vs. mandatory, where applicable • identify costs and budget (may direct to the Budget Appendix) • implementation schedule

12. Yard solid waste management programs (Minn. R. 9215.0610 ) Include information on: C I M N/A • general policy and goals: o a description of the yard solid waste separation and composting goals and policies

o a description of methods for identifying the portions of the solid waste stream, such as

leaves, grass clippings, tree and plant residue, and paper for use in agricultural practices

o a recognition of the prohibition on disposal of yard solid waste in land and at resource

recovery facilities o existing public and private sector yard solid waste management practices and programs o estimated level of backyard composting o yard solid waste collection system including licensed haulers, if any o number of municipal composting sites o tonnages collected for the last five years, if available o local market conditions for finished yard waste compost o specific programs the unit proposes to maintain or implement during the next ten years: education drop-off sites collection


101




13. Source-Separated Organic Materials Composting (Minn. R. 9215.0615). Include: C I M N/A • general policy and goals • description of existing collection system used to collect source-separated organic materials o amount and types of source-separated organic material collected annually o generators of the organic material o location of the composting facility o composting methods employed o responsible person(s) and staff time o identification of costs and budget (may direct to Budget Appendix) o finished compost marketing efforts

14. Municipal Solid Waste (MSW) composting facilities (Minn. R. 9215.0620). Include: C I M N/A • general policy and goals • description of facility proposed to be developed or used • operational history and management and removal of problem solid wastes • marketing of finished compost

• consideration and evaluation of known and potential environmental and public health impacts and proposal of a course of action to alleviate those impacts. (Include assessment of operational safety during past two year, results of compost testing, results of inspection and monitoring by the appropriate state regulatory agency.)

• description of mixed municipal solid waste composting facilities and programs that propose to maintain, implement, or participate in during the next ten years, including the annual amount or quantity of waste to be composted

• implementation schedule • identification of costs and budget (may direct to Budget Appendix)

15. Solid Waste Incineration and Energy Recovery (Minn. R. 9215.0630). Include: C I M N/A • general policy and goals • description of facility proposed to be developed or currently used • operational history, removal of problem solid wastes • results of marketing energy or Refuse Derived Fuel (RDF)

• consideration and evaluation of known and potential environmental and public health impacts and propose a course of action to alleviate those impacts. Includes assessment of operational safety during past five years, results of ash and emissions testing, results of inspection and monitoring by the appropriate state regulatory agency

• description of how the county or region intends to meet statutory goals of reducing the toxicity and quantity of incinerator ash and of reducing the quantity of processing residuals that require disposal. (Minn. Stat. 115A.97(1))

• description of energy recovery facilities and programs propose to maintain, implement, or participate in during the next ten years, including the annual amount or quantity of waste to be incinerated, energy and recyclables to be recovered

• implementation schedule including design, permitting, construction and designation where

applicable

• identification of costs and budget (may direct to Budget Appendix), including itemized capital and

operating costs

16. MSW land disposal facilities (Minn. R. 9215.0640). Include information on: C I M N/A • general policy and goals • description of existing facilities

• identification and status of closed landfills and whether the unit is implementing any programs for

mitigating the environmental effects of past disposal practices • description of facilities where the unit's mixed municipal solid waste is managed • table indicating amount received, processed, and disposed during the last five years • operational history, removal of problem wastes, and facility management

Solid Waste System Evaluation and Ten Year Implementation Plan (continued) C I M N/A

102






• evaluation of known and potential environmental and public health impacts and proposal of a course of action to alleviate those impacts. Include information assessing operational safety during the past five years, information summarizing the results of recent inspections by the appropriate state agency, report on the results of ground and surface water monitoring (including Superfund ranking, if applicable).

• description of specific programs to be developed: land disposal facilities and programs that the

county or region proposes to maintain, implement, or participate in during the next ten years o identification of remaining permitted capacity in the 10-year planning period o identification of need for new capacity (Certificate of Need)

o permitting schedule, including Environmental Assessment Worksheet (EAW) or

Environmental Impact Statement (EIS), if needed o schedule of phase development o status of financial assurance o status of leachate treatment o implementation schedule o indentify all costs and budget (may direct to Budget Appendix)

17. Solid waste tire management programs (Minn. R. 9215.0650 Minn. Stat. § 115A.914, subd. 3). Include: C I M N/A

• general policy and goals established that comply with Minn. Stat. § 115A.914, subd. 3

• status of public sector and private sector solid waste tire management. List permitted storage

and processing sites, if any. • number of tires generated included in the goal-volume table • specific programs proposes to maintain or implement during the next ten years

• status of county solid waste tire ordinance that meets or exceeds MPCA Rules (§115A.914,

subd. 3, and Minn. R. chs. 9220.0200 to 9220.0680 • location of known unpermitted tire dumps • transportation and disposal system used by local collectors • current end uses of solid waste tires • responsible persons and required staff time

• identification of all costs and budget for existing and any proposed tire programs (may direct to

Budget Appendix) • implementation schedule

18. Electronic Products (Minn. R. 9215.0655) Include information on: C I M N/A • general policy and goals established to comply with Minn. Stat. § 115A.9565

• existing public and private sector electronic products management programs established to comply with applicable state, federal, and local regulations for disposal of used electronic products of hazardous waste contained in the product

• the annual amount or quantity of electronic products recovered • public education efforts • collection options for processing, recycling and disposal

• specific programs to be developed: describe any new or existing electronic products

management programs to maintain, expand or implement during the next ten years: o the annual amount or quantity of electronic products recovered o public education efforts o collection options for processing, recycling and disposal

o the responsible persons and estimate staff time necessary to implement and manage each

program

• the annual costs to be incurred by the unit in implementing or managing the electronic products management programs for the next ten years, including itemized capital and operating costs (may direct to Budget Appendix)

• a time schedule for implementation of the proposed electronic product management programs

described in this part Solid Waste System Evaluation and Ten Year Implementation Plan (continued)

19. Major appliance management (Minn. R. 9215.0660 )Include information on: C I M N/A 103





• general policy and goals established that comply with Minn. Stat. §§ 115A.552, subd. 1, and

115A.9561 • existing public sector and private sector management efforts • number of appliances generated (goal-volume table)

• process to determine compliance with applicable state, federal and local regulations for disposal

of used appliances and capture of hazardous solid wastes contained in the appliances

• specific programs to maintain or implement during the next ten years, including the annual

amount or quantity of major appliances to be recovered • implementation schedule • estimated staff, time and education efforts needed for program • identification of costs and budget (may direct to Budget Appendix)

20. Automotive mercury switches, motor vehicle fluids and filters, and lead-acid and dry cell batteries (Minn. R. 9215.0670). Include information on: C I M N/A

• general policy and goals established that comply with Minn. Stat. §§ 115A.915, 115A.9155, and

115A.916

• description and funding of existing public and private sector programs and practices, and specific programs proposed to be maintained, expanded, or implemented in the next year including: the amount or quantity of materials recovered by type, public education, collection options, processing, recycling, and disposal

• responsible persons and required staff time

• estimated annual program budget over the next 10 years, including itemized capital and

operating costs (may direct to Budget Appendix) • implementation schedule

21. Household hazardous solid waste (HHW) management (Minn. R. 9215.0680). Include information on: C I M N/A

• general policy and goals established that comply with the requirements in Minn. Stat. §115A.96,

subd. 6 • existing programs, staffing, and financing

• identification of public education for household hazardous waste (HHW), emphasizing reduced

usage of hazardous substances and proper disposal

• identification of options for collecting, separation from mixed municipal solid waste, the amounts or quantity of materials recovered, (The county or region may join the MPCA program to sponsor a regional or local collection, or develop its own collection program.)

• specific programs the unit proposes to maintain or implement during the next ten years; programs must include a broad based public education component, a strategy for reduction of household hazardous solid waste, and a strategy for separation of household hazardous solid waste from mixed municipal solid waste and the collection, storage, and proper management of that solid waste

• staffing and person in charge • identification of costs and budget (may direct to Budget Appendix) • implementation schedule

22. Demolition debris management (Minn. R. 9215.0690.0690)Include information on: C I M N/A • general policy and goals

• description of existing demolition debris practices and programs, including private and public

sector permitted facilities and the number of permit-by-rule, if any sites

• specific programs to maintain or implement during the next ten years, including the amount or

quantity of materials to be recovered and disposed of • responsible persons • identification of costs and budget (may direct to Budget Appendix) • implementation schedule


23. Solid Waste Ordinance and licensing (Minn. R. 9215.0700). Include information on: C I M N/A • the status ordinance

104






• description of problems with implementing or enforcing the current ordinance • plans to develop or amend ordinance. The discussion may include: o volume-based fees o other financial incentives for solid waste abatement o licensing of haulers and facilities o demolition solid waste section o regulation of on-site disposal of solid waste

o implementation schedule; and must include a description of the responsible persons and

estimated staff time necessary annually for the monitoring or enforcement of the ordinance

24. Solid waste staffing (Minn. R. 9215.0710). Include information on: C I M N/A

• description of existing levels of staffing for solid waste programs in place; or description of staffing

level needed over ten-year planning period broken down into tasks and full-time equivalent • identification of costs and budget (may direct to Budget Appendix)

25. Solid waste program funding (Minn. R. 9215.0720). Include information on: C I M N/A

• the future solid waste program funding goals that the Unit has established; future funding needs

and proposed sources

• estimated annual program budget, including itemized capital and operating costs such as staff time, land, buildings, equipment, redemption costs, and other associated costs, over the next ten years

• existing funding amounts and sources (percentage funded with tipping fees, service fees,

general revenue, SCORE funds, and any other governmental subsidies of waste management)

26. Plan review and ten year update (Minn. R. 9215.0730) C I M N/A • Description of process and timelines for developing the ten-year update.

27. Development of Numeric Goal/Volume Table (Minn. R. 9215.0740). Include as Goal-Volume Table (GVT) Appendix: C I M N/A

• Completion using correct format approved by the MPCA noted in the GVT Appendix, and containing at a minimum the recycling goal as required in Minn. Stat. § 115A.551; an estimate of land disposal capacity needed for the ten-year period in acre feet, tons, and cubic yards; and an estimate of remaining capacity at land disposal facilities that will be used.

28. Development of Solid Waste Program Budget Minn. R. 9215.0750) Include as a Budget Appendix C I M N/A • projected ten year unit solid waste budget • itemized capital and operating costs for each major solid waste program, including: o abatement budget o processing facility/WTE facility budget o land disposal budget o combined budget with cost per household and cost per ton

o narrative discussion of financial assumptions used in budget development (may direct to

Budget Appendix

29. Alternatives to Proposed System (Minn. R. 9215.0760) C I M N/A

• Description of the process to evaluate, identify, and implement specific alternatives if the system

described 9, 10, or 11 above is not developed or has major operational difficulties.

30. Environmental and Public Health Impacts (Minn. R. 9215.0770) C I M N/A

In addition to the discussion of environmental and public health impacts described in parts 9215.0610 to 9215.0640 describe the efforts to mitigate the environmental risks of the following technologies and practices:

• on-site disposal of MSW by farms or households. Include mitigating impacts to air, surface

water, and groundwater and avoiding nuisance conditions • illegal disposal, include mitigating impacts to air, surface water, and groundwater


31. Solid waste Facility Siting Program (if needed) (Minn. R. 9215.0780) C I M N/A

105






https://www.revisor.mn.gov/statutes?id=115A.551#stat.115A.551





• If the county or region is proposing to develop a solid waste facility (landfill, MSW compost facility, or incineration) during the ten-year planning period, include a description of a detailed siting procedure and development program to assure the orderly location, development, and financing of the facility, both of which must be consistent with applicable rules of the office, the MPCA, the Minnesota Department of Natural Resources (DNR), the Environmental Quality Board (EQB), and other state agencies; and include siting criteria and a program for public participation.

32. Public participation program (Minn. R. 9215.0790 ). Include: C I M N/A

An explanation of methods for documenting public participation during the development and implementation of the solid waste management plan:

• location of where documentation of public input by interested parties, including citizens, public advisory committees, regional authorities, adjacent counties or districts, local units of government, and solid waste service companies conducting business within the unit is kept

• documentation of ongoing process which ensures the involvement of and consultation with

those who are concerned with solid waste management, including those listed above

33. Multicounty Planning (Minn. R. 9215.0800) C I M N/A

Multicounty plans prepared by two or more counties are encouraged. A joint plan must include information on how each county, district or multicounty area will comply with the goals prescribed in statute or rule, and delineate the responsibility of each county, district or multicounty area with respect to implementation of the joint plan or amendment. The joint plan must be adopted by each participating county, district, or multicounty area and copies of the official resolutions of the plan must be included in the final submittal.

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APPENDIX B

107

RESOLUTION WHEREAS, the Southeastern Minnesota Recyclers Exchange (SEMREX) is a

Joint Powers Board, and has the ability to assist counties and cities in management of solid waste; and

WHEREAS, Steele County is a member of the SEMREX Joint Powers Board; and,

WHEREAS, all Minnesota counties are required to develop and adopt a Solid Waste Management Plan in accordance with Minnesota Statutes in accordance with Minn. Stat. §§115A.46; 115A.471; 115A.551, subds. 6-7; 115A.552; 115A.557, subds. 2-3; 115A.63; 115A.84; 115A.914; 115.96, subds. 6-7; 115A97; 115A.917; 115A.94; Minn. Rules Part 9215 and all other applicable statutes and rules; and

WHEREAS, on December 1, the SEMREX Joint Powers Board voted in favor of

developing a Regional Solid Waste Management Plan to satisfy each member’s statutory responsibility and to define where cooperative management improves efficiencies and services within the region;

WHEREAS, the SEMREX Technical Committee is tasked with seeking available grant funding to prepare the Regional Solid Waste Management Plan

NOW THEREFORE BE IT HEREBY RESOLVED that Steele County agrees to participate in developing a Regional Solid Waste Management Plan if SEMREX can secure grant or other funding for at least 50% of the total cost.

NOW THEREFORE BE IT FURTHER RESOLVED if grant funding is not secured, by December 1, 2018, Steele County may opt out of participation in the development of a Regional Solid Waste Management Plan by providing 30 days written notice to the other members of SEMREX. However, opting out of participation in the development of the Plan shall mean that the member remains a member of SEMREX for all other purposes.

Dated at ______________, Minnesota, this _____ day of ___________, 2018

Steele County Board of Commissioners

_______________________________ Chairperson

Attest:

__________________________________

Clerk/Administrator

108


Subject: Out of State Travel

Department: Recorder's Office



Consent Agenda: ☐ Yes ☒ No Resolution: ☐ Yes ☒ No


Policy recommendation was not to place items on consent agenda and do a brief cost-benefit summary of what the training will provide to justify the cost.

Recommendation:

I am requesting out of State travel for myself (Recorder) and 1 Deputy.


Each year Fidlar Software Company hosts an education symposium in May and the only cost to the County would be for 2 hotel room for 2 nights each. No budget impact as the hotel cost would come from the Recorder’s Technology Fund.

The cost benefit to Steele County is that the actual end user is working with developers to enhance the product to make the product and us more efficient. If 2 hours a month could be saved in keying in data and take that same hours into back indexing we are creating a double win for the taxpayers of Steele County. Actual dollars in savings would be $1,500.00 a year.

Attachments:

NA

109


Subject: Approve Out of State Travel

Department: GIS

Committee Meeting Date: 1/16/2018




Approve out of state travel.

Recommendation:

Approve out of state travel for the GIS Coordinator to attend the 2018 ESRI Users Conference in San Diego CA, July 9-13, 2018.


Environmental Science Research Institute (ESRI) develops and produces the ArcGIS software platform, which serves as the foundation for Steele County’s Enterprise GIS. The GIS Coordinator will benefit by acquiring additional knowledge and skills directly from the software developer pertaining to local government GIS best practices, such as custom web application development, custom widget development, systems integration, and emerging geospatial technologies.

ESRI provides 2 complementary admissions to the UC as part of Steele County’s annual software maintenance. The funds needed for airfare, lodging, transportation and meals has been budgeted for in the 2018 department budget.

It is understood that the GIS Coordinator will forgo the 2018 Minnesota GIS/LIS Consortium Conference if out of state travel is approved.

The budgeted is $2,500. The benefit will be to learn about new technologies, network with professional peers to provide enhanced mapping services. GIS has been working on providing “in-house” web services to become self-reliant and less dependent on third party providers.

Attachments:

110


Subject: GED contract at Detention Center

Department: Sheriff's Office



Consent Agenda: ☒ Yes ☐ No Resolution: ☐ Yes ☐ No


Policy Committee recommends to move to the Board for action

Recommendation:

Recommend renewing contract for GED instruction at the Detention Center at the rate of $40 per hour with maximum of 250 hours per year.


This contract would be with Roger Krause who has been providing these services for a few years. Cost of contract is built into the Programs Budget for the Detention Center.

Attachments:

Draft of contract which is the same as previous years.

111


Subject: Donations to the Steele (CERT) County Community Response Team

Department: Emergency Management



Consent Agenda: ☒ Yes ☐ No Resolution: ☐ Yes ☐ No


Recommendation:

The Emergency Management Director, Mike Johnson recommends approval for the following:

1. Approval for the Steele County Emergency Management program to accept a donation for the Steele County CERT program from the Eagles Club The funds will be used for equipment for CERT volunteers.

2. Authorization for Scott Golberg, County Administrator to sign a LG555 form for this event


The Steele County (CERT) Community Emergency Response Team program falls under the direction of the Steele County Emergency Management program. CERT members are volunteers that are trained for disaster response in Steele County. The CERT members have been successful at raising funds for equipment through donations. This is a request for permission for CERT volunteers to accept a donation from the Owatonna Eagles Club. The donation will be used to purchase CERT equipment and bags for volunteers.

Attachments: N/A

113

From: Wes Jones [mailto:[email protected]]

Sent: Thursday, January 4, 2018 12:27 PM

To: McIntosh, Daniel <[email protected]>

Subject: Charitable Contribution

This letter is intended to explain a possible donation from the Owatonna Eagles Club to the Steele

County Emergency Management Program on behalf of the Cert program of Steele County.

The size of the charitable donation would be determined by the Owatonna Eagles Board of Trustees and

would be within the laws that are governed by the Minnesota Gambling Control Board.

If members of Cert would like to come down to the Eagles Club and sell meat raffles it would be strictly

on a volunteer basis. We down at the Eagles Club want to help out organizations like this

and if this letter can help in any way to help pave the groundwork we are happy to do so. Any questions

you can email me at wesjones.eagles1791.com or call me at 507‐456‐4280.

Wes Jones, Owatonna Eagles1791 Gambling Manager

114


Subject: Resolution – Approve Final Payment for Contract No. 171705

Department: Highway





Move to Board for approval.

Recommendation:

Resolution - Approve Final Payment for Contract No. 171705 to Ulland Brothers Inc. in the amount of $34,495.16.


Contract No. 171705 included several projects which were part of the 2017 Maintenance Overlay program. These projects provided a 1-1/2 or 2 inch bituminous overlay on the following highway segments:

1. CSAH 1 from 28th St. to CSAH 12. 2. CSAH 6 from TH 218 to CR 157. 3. CSAH 15 from TH 218 to the Dodge County Line. 4. CSAH 41 from CSAH 15 to Main St. 5. CSAH 45 from TH 14 to S. Cedar Ave.

Attachments:

Resolution – Certificate of Final Acceptance

115


Subject: Resolution – Approve MnDOT Agreement No. 1030074 and authorize the Chair and Auditor to execute the agreement.

Department: Highway






Recommendation:

Resolution - Approve MnDOT Agreement No. 1030074 and authorize the Chair and Auditor to execute the agreement.


MnDOT Agreement No. 1030074 is a delegated contracting process agreement between Steele County and MnDOT which allows for MnDOT to act as the County’s agent in accepting federal aid. This agreement is intended to cover all federally funded projects that the County is awarded funds for until revisions are needed to the agreement. This agreement supersedes a previous agreement for the same purposes executed in the 2011/2012 timeframe.

Attachments:

Resolution – Resolution for Agency Agreement

MnDOT Agreement No. 1030074

117

RESOLUTION FOR AGENCY AGREEMENT

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of

Transportation be appointed as Agent of Steele County to accept as its agent, federal aid funds

which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the Chairman and the Auditor are hereby authorized and

directed for and on behalf of the County to execute and enter into an agreement with the

Commissioner of Transportation prescribing the terms and conditions of said federal aid

participation as set forth and contained in “Minnesota Department of Transportation Agency

Agreement No. 1030074“, a copy of which said agreement was before the County Board and

which is made a part hereof by reference.

STEELE COUNTY

BOARD OF COMMISSIONERS

____________________________

John Glynn, Chair

CERTIFICATION

STATE OF MINNESOTA

COUNTY OF STEELE

I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution

presented to and adopted by the Steele County Board at a duly authorized meeting thereof held

on the 23rd day of January, 2018, as shown by the minutes of said meeting in my possession.

____________________________

Laura Ihrke, Steele County Auditor

118


Subject: Approve Purchase of Portable Changeable Message Sign.

Department: Highway





Move forward to Board for approval.

Recommendation:

Approve the purchase of a Ver-Mac portable changeable message sign in the amount of $15,670.00


The 2018 Highway capital budget included the addition of a trailer mounted message sign for the Highway Maintenance work crews. This piece of equipment will enhance the safety of our crews as well as that of the travelling public.

Street Smart Sales & Rental of Lino Lakes holds a State contract for these and the specified sign with accessories prices out at $15,670.00.

Attachments:

Street Smart Rentals Quote

119


Subject: Approve Purchase of a Welder with Spool Gun and a Plasma Cutter.

Department: Highway






Recommendation:

Approve the purchase of a Welder with Spool Gun and a Plasma Cutter in the amount of $5,185.54.


The 2018 Highway capital budget included replacement of this equipment.

Quotes were requested from two vendors and are attached.

Not included in the low overall quote is a $600 trade-in allowance.

Attachments:

Huber Supply Co., Inc Quote Airgas Quote

121


Subject: Resolution – Authorize Staff to Enter Into an Agreement with MnDNR for Flood

Damage Reduction Grant.

Department: Highway





Move to Board for consideration.

Recommendation:

Resolution – Authorize staff to enter into an agreement with MnDNR for a Flood Damage

Reduction Grant.


The property at 2805 County Road 45 South in the Southeast quadrant of CSAH 45 & CSAH 18

has been subject to repetitive flooding and subsequent damages. In December 2016, the property

owners submitted a written request to the County to acquire their property. At the direction of the

Board, the previous County Engineer applied to the MnDNR Flood Damage Reduction Grant

Assistance Program for funding to pay for 50% of the cost of acquiring this property. We have

recently heard from the Program Manager that the MnDNR has unobligated funds and is now

prepared to fund this grant.

The grant funds will cover 50% of the following costs: appraisal, purchase, legal costs, asbestos

abatement, demolition, utility disconnects, site restoration, and County administrative costs. The

grant application estimated these total costs to be approximately $178,500. This would require a

matching amount of $89,250, most likely from the County. However, it would not be unreasonable

to expect the property owner to participate as well.

The Interim County Engineer had a study done, attached, to look at alternatives to address the

flooding. Two alternatives were reviewed and analyzed with costs of $80,000 and $81,000

respectively. However, neither option completely precludes future flooding and damages to the

property.

124

While acceptance of the DNR Grant and acquisition of the property could set a precedent for other

flood damaged properties in the County, there are several benefits to the roadways if the property is

acquired and the structures removed. Trees on the property present sight line obstructions at the

intersection. These could be removed allowing for a safer intersection approach. There have been

severe erosion issues with the ditch over the years. Cable tied concrete mats were placed many years

ago in an attempt to reduce the erosion at the outlet of the culvert under CSAH 18, however, as the

Jones, Haugh, Smith report indicated, the culvert is undersized and continues to erode the ditch.

Removal of the structures on the property would allow straightening the ditch which would

significantly reduce maintenance. In addition, straightening the ditch would allow shoulder widening

and grading of a less steep inslope. The current inslope has been the subject of repeated calls for

guardrail. Also, with removal of the structures, the driveway to the property could be removed

eliminating an access to CSAH 45, which is currently too close to the CSAH 18 & 45 intersection.

Again, while it may be precedent setting, with these unique circumstances it would set a very high

bar.

In addition, there are the environmental benefits of abandoning the septic system and sealing the

well.

Attachments:

Timeline of Events

Jones, Haugh, Smith Drainage Report

Grant Application

Resolution – Local Government Resolution

125

Timeline of Events - 2805 County Road 45 South

September 2010 – Basement had 4 inches of muddy water and mud in garages.

June 2014 – Ditch overflowed, vegetative debris and mud on north lawn.

January 2016 – CSAH 45 Project designed, hydraulic analysis of driveway culverts performed.

Summer 2016 – CSAH 45 Project replaced 40” & 24“ driveway culverts with 2-36” culverts.

August 2016 – Basement had 2-3 inches of muddy water and mud in garages.

September 2016 – 24 inches of muddy water in basement and water/mud in garages.

December 2016 – Snorek’s request Steele County acquire their property.

December 2016 – Board directs County Engineer to apply for grant funds.

July 2017 – Jones, Haugh, Smith perform independent drainage review, confirm the 2 -36” driveway culverts have equal or better capacity than the pre-construction 40” & 24” culverts.

January 2018 – DNR informs County they have money for this grant request.

126

Local Government Resolution

BE IT RESOLVED that Steele County hereinafter referred to as the “Applicant” act as legal sponsor for the project contained in the Flood Damage Reduction Grant Assistance Program Application submitted on December 20, 2016 and that the County Engineer is hereby authorized to apply for the Department of Natural Resources for funding of this project on behalf of the Applicant.

BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has the financial capability to provide any required matching funds.

BE IT FURTHER RESOLVED that the Applicant has not incurred any costs, and has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the source of Applicant’s matching funds shall not include other State funds. BE IT FURTHER RESOLVED that the source of Applicant’s matching funds shall be $89,250 local Road and Bridge funds. BE IT FURTHER RESOLVED that the Applicant hereby pledges to complete the project or phase if it exceeds the total funding provided by the Department of Natural Resources and any required local match.

BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the state, the Applicant may enter into an agreement with the State of Minnesota for the above- references project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the County Engineer is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant.

I CERTIFY THAT the above resolution was adopted by the County Board of Steele County on January 23, 2018

SIGNED: WITNESSED: ____________________________________ ___________________________________ (Signature) (Signature) Chairman County Auditor ____________________________________ ___________________________________ (Date) (Date)

144

RESOLUTION NO. 18-______

RESOLUTION DESIGNATING MUNICIPAL ADVISOR

WHEREAS, the Board of Commissioners of Steele County (“County Board”) determines it is necessary to retain a municipal advisor with substantial experience and knowledge of Steele County (“County”) debt, for Capital Improvement Plan for the Public Works Facility Project, Credit Rating analysis & assistance with Credit Rating Calls and the Issuance of $3,190,000 GO Steele County CIP Bond, finances generally, and

WHEREAS, Northland Securities, Inc. has served the County for more than ten years and has been actively involved important projects facing the County,

NOW, THEREFORE, BE IT RESOLVED that:

1. Northland Securities, Inc. (“Northland”) is hereby appointed as Municipal Advisor to the County. This appointment shall continue until terminated by the County Board.

2. Northland is designated as Dissemination Agent for the purposes of assisting the County with meeting the continuing disclosure requirements of federal securities regulations.

3. Northland will provide debt issuance services relating to the creation of a Capital Improvement Plan providing for the issuance of $3,190,000 GO Bonds and related services;

4. Northland will provide financial management, financial planning, economic development and other advisory services as requested by the County Board.

5. For the services for which Northland will receive compensation, Northland will provide the County with a service agreement that describes the scope of services, compensation to Northland and other information required by applicable federal securities regulations.

6. The County Administrator is directed to terminate all existing agreements and contracts with other firms related to municipal advisor and continuing disclosure services and to execute agreements with Northland needed to provide these services.

Adopted this 23rd day of January, 2018.

_____________________________ Board Chair

ATTEST:

_____________________________ County Administrator

145


Subject: Municipal Advisory Service Agreement with Northland Securities Inc.

Department: Treasurer's Office/Finance





Recommendation:

Approve Municipal Advisory Service Agreement with Northland Securities Inc.


Attached is a service agreement with Northland Securities for their services in regard to the issuance of CIP bonds relating to the Public Works Facility Project. The fee for their services will be $20,975 including out of pocket expenses (i.e. travel, copy costs), production and distribution of materials to rating agencies and/or bond insurance companies and preparation of bond transcript. All other costs such as publication of legal notices, bond counsel fees, debt certificates, and/or printing official statements are not included in Northland’s fees.

Attachments:

MA Agreement – Northland Securities Inc.

146


Subject: Steele County Five-Year Capital Improvement Plan 2018 - 2022






Recommendation:

Approve Five-Year Capital Improvement Plan 2018 - 2022


Attached is a draft copy of the Capital Improvement Plan for 2018 – 2022 relating to the Public Works Facility Project

Attachments:

2018 – 2022 Steele County Five – Year Capital Improvement Plan

151

Steele County, Minnesota

2018 through 2022

Capital Improvement Plan

Call for Hearing 1/23/2018

Publication 1/25/2018

Hearing 2/13/2018

Adoption 2/13/2018

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INTRODUCTION

Steele County’s Capital Improvement Plan (CIP) is a five-year plan directed for the construction

of the Steele County Public Works Facility. A portion of the budgeted construction ($3,190,000)

include capital improvement bond proceeds. In 1988, the Minnesota State Legislature passed

Minnesota Statutes, Section 373.40, authorizing counties to issue general obligation bonds for

certain capital improvements.

Once the CIP is completed, outlining the specifications of the construction project, the County

must hold a public hearing on issuing bonds to finance a portion the construction. Notice of the

hearing will be published in the official newspaper of the County and the County website. After

the hearing, the board must approve the CIP and authorize the issuance of the bonds by a

minimum 3/5 majority.

Once approved, the County is required to wait 30 days to issue bonds. During that waiting period,

a petition may be filed in the County Auditor’s office requesting a referendum. The petition must

be signed by County voters equal to 5% of the votes cast in the most recent general election.

With a petition, the bonding decision will be voted in an election, being passed with a majority

vote.

PURPOSE

The County wishes to issue general obligation CIP bonds to finance a portion of the construction

costs of the Public Works Facility. This capital improvement plan has been prepared to meet the

statutory criteria for this purpose. The plan replaces any existing capital improvement plan for

the Public Works Facility.

The CIP statute requires that the plan cover at least the five-year period beginning with the date

of its adoption. The plan must set forth the estimated schedule, timing, and details of specific

capital improvements by year, together with the estimated cost, the need for the improvement,

and sources of revenues to pay for the improvement. In preparing the capital improvement plan,

the County Board has considered the following criteria for the project and for the overall plan:

1) The condition of the County’s existing infrastructure, including the projected need for

repair or replacement;

2) The likely demand for the improvement;

3) The estimated cost of the improvement;

4) The available public resources;

5) The level of overlapping debt in the county;

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6) The relative benefits and costs of alternative uses of the funds;

7) Operating costs of the proposed improvements; and

8) Alternatives for providing services more efficiently through shared facilities with other

counties or local government units.

The CIP considerations below discuss the proposed financing of the Public Works Facility

through General Obligation CIP Bonds.

CIP CONSIDERATIONS

1) Condition of County Infrastructure

The County experienced an unusually large rainfall event in September of 2010, causing

the Straight River to reach historic high levels. The flood water caused extensive damage

to many public and private sector properties, including the Steele County Highway

Operations Complex on 828 Hoffman Drive. Multiple highway structures were classified

as having “substantial damage”, exceeding 50% of the market value. The repair cost

estimate from a restoration feasibility study amounted to $1,239,538, but this figure did

not include the cost to floodproof or raise the buildings and site as required by the City

Flood Plain Ordinance. The buildings at 828 Hoffman Drive are no longer useable for

Public Works operations. After a thorough review of suggested actions, the County Board

made the decision to proceed with new construction on a new, more flexible site. The

facility is designed to provide centralization for highway operations, equipment

management and equipment maintenance. Currently the highway is decentralized in two

separate locations and is leasing a temporary space for the highway operations. The

leased facility has many limitations, including: inefficient design for highway department

use, undersized for county needs, limited security, no fuel tanks, and a cost over $200,000

per year before utilities.

2) Demand for the Project

The completion of the Public Works Facility will provide more efficient building

infrastructure to better meet the needs of County residents. While the County is

proposing to issue bonds to finance part of the project, the facility provides a response to

current and anticipated future service demands.

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3) Estimated Cost

The total estimated cost of the construction project is $8,000,000. The CIP bonds are

anticipated to be issued in 2018. The funding for the project will consist of $3,190,000 in

bond proceeds, $4,000,000 State of Minnesota grant, and $810,000 of the County

highway reserves. Highway reserves will fund any costs that exceed the original estimated

project cost.

The estimated cost and revenue source for each project activity is outlined below:

4) Public Resources

The County has considered the construction project and the available financial resources

and determined the project is within the financial ability of the county. Further, the

County has determined that failure to undertake the CIP will create a greater financial

burden through higher service cost alternatives and increased costs of any future project

options.

Project Activity State of Minnesota County Bonds Highway Reserves Total

Construction Costs 4,000,000$ 3,190,000$ 224,000$ 7,414,000$

Architect & Engineering Fees - - 317,000 317,000

Construction Management Fees - - 269,000 269,000

4,000,000$ 3,190,000$ 810,000$ 8,000,000$

Revenue Sources

Steele County

Public Works Facility Building

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5) Level of Overlapping Debt

As of December 31, 2017, the level of overlapping debt in the County is provided in the

table below:

Taxing Unit 2016 Pay 2017

Net Tax Capacity

G.O. Debt

12/31/17

Steele County $ 37,876,831 $ 7,670,000

City of Blooming Prairie 919,785 2,220,000

City of Ellendale 320,269 730,000

City of Medford 965,052 -

City of Owatonna 18,456,203 12,220,000

School District 756, Blooming Prairie 7,370,555 11,455,000

School District 763, Medford 4,252,355 12,320,000

School District 761, Owatonna 28,069,190 74,160,000

6) The Relative Benefits and Costs of Alternative Uses of The Funds

The County could spend taxpayer dollars on other projects or activities but believes the

overall construction of the Public Works Facility is necessary to best achieve Steele

County’s mission and vision. The financing for the construction could come from county

reserves, but drawing additional funds out of the reserves reduces the county’s overall

unrestricted fund balance that may be needed for future working capital, revenue

shortages, or other contingencies. Additional considerations to finance the Public Works

Facility with bonds include the following:

▪ Cost of interest paid is similar to interest lost on use of reserves

▪ Bonding preserves cash for future unanticipated needs, maintains cash to support

County’s high credit rating.

▪ Bonding maintains County’s Road and Bridge program, which has strong public

support as shown by transportation sales tax and wheelage tax.

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▪ The building is a long-term investment benefit. Appropriate to tax future years

when benefits accrue rather than savings from the past.

▪ Cost of construction inflation is greater than interest rate on bonds.

▪ Interest rates on bonds is historically low.

The issuance of a general obligation capital improvement plan bond represents the most

cost-efficient way to finance the construction of the Public Works Facility.

7) Operating Costs of the Project

In preparing the CIP, the County has considered the impacts on operating costs. Increases

in operating costs are balanced with the overall need to provide an efficient building for

highway operations, the savings from the current lease payments, and savings provided

from lower maintenance related expenditures expected. The project is designed to keep

any increases in operating costs to a minimum.

8) Alternatives for providing services most efficiently through shared facilities with other

municipalities or local government units

The County has thoroughly reviewed the alternatives for undertaking the applicable

projects through shared facilities with other counties or units of government. The County

also reviewed other alternatives before proceeding with new construction. Initial options

included restoring the old highway complex buildings at 828 Hoffman Drive, purchase of

vacant building and remodeling to suit needs, or building on new site. The decision was

made to build on a new site since the Public Works Facility is an integral part of the

services provided by Steele County and offered the best long-term solution and space

utilization. Steele County will participate in shared facility options when such options are

found to be either efficient or cost effective.

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PLAN SUMMARY

The following is a summary of estimated expenditures for the Project:

2018 Expenditures

The County intends to issue a general obligation CIP bond to provide proceeds to finance

a portion of the Public Works Facility Construction. The estimated cost for the project is

$8,000,000. The project is to be financed through bond proceeds of $3,190,000; State of

Minnesota Grant of $4,000,000; and highway reserves of $810,000. Highway reserves will

fund any costs that exceed the original estimated project cost.

With the CIP approval, the sale date of the bonds is estimated to take place March 27,

2018, and bond closing in May 2018. Advertisement of construction bids with an 11-

month construction process is estimated to start spring of 2018.

2019 Expenditures

Construction expected to continue into 2019 with construction to last through mid-year.

2020 Expenditures

Finish site improvements.

2021 Expenditures

None anticipated at this time.

2022 Expenditures

None anticipated at this time.

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FINANCING THE CAPITAL IMPROVEMENT PLAN

The total amount of requested expenditures under the CIP is $3,190,000, which is the estimated

principal amount of the proposed general obligation capital improvement plan bond issue.

1) Statutory Debt Limitation

In the financing of the CIP, two statutory limitations apply. Under Chapter 475, with few

exceptions, the County cannot incur debt in excess of 3% of the assessor’s Estimated

Market Value (“EMV”) for the County. The total statutory debt limit totals $121,278,288;

as calculated below, and the County has a 2017 debt margin of $113,608,288, well above

the proposed $3,190,000 requested for the Public Works Facility construction.

Statutory Debt Limit

Pay 2017 Estimated Market Value $ 4,042,609,600

General Obligation Limit – 3% x .03

Statutory Debt Limit 121,278,288

Less outstanding debt applicable to debt limit:

G.O. Forward Refunding Bonds, Series 2007A 1,435,000

G.O. Refunding Bonds, Series 2015A 6,235,000

Legal Debt Margin $ 113,608,288

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2) CIP Levy Limitation

Another limitation on bonding under the CIP Statute is the total amount that can be levied

for principal and interest in any one year for CIP debt cannot exceed 0.12% of the EMV

for the County. The County currently has one outstanding bond issued under the act, G.O.

Forward Refunding Bonds, 2007A. The maximum annual principal and interest due in any

year is $517,000. Therefore, the total amount available to be used to pay principal and

interest on any bonds issued under this plan is $4,334,132 per year, as calculated below.

Capital Improvement Bond Annual Levy Limitation

Pay 2017 Estimated Market Value $ 4,042,609,600

Yearly Debt Service Limit - .12% x .0012

Yearly Statutory Debt Limit 4,851,132

Max Debt Service 517,000

Maximum Yearly Debt Limit $ 4,334,132

Based on these statutory limitations, the County may issue the $3,190,000 in new general

obligation capital improvement plan bonds to finance the Public Works Facility project.

The bonds are structured with a 8-year term, with an average life of 6 years. The

projected maximum annual debt service is $780,000, including the 105% debt service

coverage requirement required by State Law. A preliminary debt service schedule

appears in Exhibit A and Exhibit B.

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Exhibit A

Preliminary Debt Service Schedule

Date Principal Coupon Interest Total Principal

and Interest

12/15/2018 $ - - $ 41,037 $ 41,037

12/15/2019 300,000 1.60% 65,952 365,952

12/15/2020 150,000 1.70% 61,153 211,153

12/15/2021 325,000 1.80% 58,602 383,602

12/15/2022 325,000 1.90% 52,753 377,753

12/15/2023 325,000 2.00% 46,577 371,577

12/15/2024 350,000 2.15% 40,078 390,078

12/15/2025 700,000 2.25% 32,552 732,552

12/15/2026 715,000 2.35% 16,803 731,803

Total $ 3,190,000 $ 415,507 $ 3,605,507

41

366

211

384 378 372 390

733 732

-

200

400

600

800

2018 2019 2020 2021 2022 2023 2024 2025 2026

THO

USA

ND

S

Preliminary Public Works Facility Debt Service Schedule

Principal Interest

1.3

1.61.8

1.4 1.4 1.4 1.4

0.7 0.7

0.0

0.5

1.0

1.5

2.0

2018 2019 2020 2021 2022 2023 2024 2025 2026

MIL

LIO

NS

Current Outstanding and Proposed Debt Service

Current Oustanding Debt Service Proposed Debt Service

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Exhibit B

Net Debt Service Schedule


$3,190,00 GO Capital Improvement Plan Bonds

Preliminary Rates as of January 8, 2018

Date Principal Coupon Interest Total P+I CIF Existing D/S Net New D/S

12/15/2018 $ - - $ 41,037.11 $ 41,037.11 $ (41,037.11) $ 515,375.00 $ 515,375.00

12/15/2019 300,000.00 1.600% 65,952.50 365,952.50 517,000.00 882,952.50

12/15/2020 150,000.00 1.700% 61,152.50 211,152.50 512,500.00 723,652.50

12/15/2021 325,000.00 1.800% 58,602.50 383,602.50 383,602.50

12/15/2022 325,000.00 1.900% 52,752.50 377,752.50 377,752.50

12/15/2023 325,000.00 2.000% 46,577.50 371,577.50 371,577.50

12/15/2024 350,000.00 2.150% 40,077.50 390,077.50 390,077.50

12/15/2025 700,000.00 2.250% 32,552.50 732,552.50 732,552.50

12/15/2026 715,000.00 2.350% 16,802.50 731,802.50 731,802.50

Total $ 3,190,000.00 $ 415,507.11 $ 3,605,507.11 $ (41,037.11) $ 1,544,875.00 $ 5,109,345.00

Net Debt Service Schedule

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Exhibit C

Sources & Uses of Funds


$3,190,00 GO Capital Improvement Plan Bonds

Preliminary Rates as of January 8, 2018

Sources & Uses

Dated 05/01/2018 I Delivered 05/01/2018

Sources of Funds

Par Amount of Bonds 3,190,000.00$

Planned Issuer Equity Contribution 115,000.00

Total Sources 3,305,000.00$

Uses of Funds

Total Underwriter's Discount (0.750%) 23,925.00$

Costs of Issuance 45,475.00

Deposit to Capitalized Interest (CIF) Fund 41,037.11

Deposit to Project Construction Fund 3,190,000.00

Rounding Amount 4,562.89

Total Uses 3,305,000.00$

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Exhibit D

Notice of Public Hearing

NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND THE

ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS

STEELE COUNTY, MINNESOTA

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Steele County,

Minnesota (the "County"), will meet on Tuesday, February 13, 2018, at 7:00 p.m., at the

County Administration Center, 630 Florence Ave. in the City of Owatonna, Minnesota, for

the purpose of conducting a public hearing on the County's intention to approve the

County's Capital Improvement Plan (the "CIP") and issue capital improvement plan bonds,

in one or more series (the "Bonds") in an amount not to exceed $3,190,000 pursuant to

Minnesota Statutes, Section 373.40, for the purpose of financing the construction of various

capital improvements and the acquisition of items of capital equipment identified in the CIP

(the "Project").

A draft copy of the CIP is available for public inspection at the County offices during

business hours, 8:00 AM. to 5:00 P.M., on normal business days.

All persons interested may appear and be heard at the time and place set forth above,

or may file written comments with the County Auditor prior to the date of the hearing set

forth above.

If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five

percent of the votes cast in the last County general election, is filed with the County Auditor

within thirty (30) days following the public hearing, the County may issue the Bonds only after

approval by the voters at an election.

Dated: January 23, 2018.

BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS

By: /s/ Laura Ihrke

County Auditor

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Subject: Resolution Calling for a Public Hearing on Capital Improvement Plan (CIP) and Issuance of General Obligation CIP Bonds






Recommendation:

Adopt resolution to call for a public hearing on February 13, 2018 at 5:30 pm regarding the 2018 - 2022 capital improvement plan and the issuance of general obligation capital improvement plan bonds


As the County prepares for the financing of Phase II of the Public Works Facility Project, Minnesota Statutes, Section 373.40, specifies that the County must hold a public hearing to issue bonds to finance the 5 – year capital improvement plan.

Attachments:

Resolution Calling Public Hearing

Considerations to Bond Rationale

165

CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS

Issuer: Steele County, Minnesota

Governing Body: Board of Commissioners

Kind, date, time and place of meeting: A regular meeting held Tuesday, January 23, 2018, at

5:00 o’clock P.M., at the County Administration Center, Owatonna, Minnesota.

Members present:

Members absent:

Documents Attached:

Minutes of said meeting (including):

RESOLUTION NO. _________

RESOLUTION CALLING FOR A PUBLIC HEARING ON A CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS

I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law.

WITNESS my hand officially as such recording officer on January ___, 2018.

_______________________________________ County Auditor

166

Commissioner _____________ introduced the following resolution and moved its adoption, which motion was seconded by Commissioner _______________:

RESOLUTION CALLING FOR A PUBLIC HEARING ON A CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS

BE IT RESOLVED by the Board of Commissioners (the Board) of Steele County, Minnesota (the Issuer), as follows:

1. Adoption of Capital Improvement Plan. The Capital Improvement Plan (the “CIP”) has been prepared pursuant to Minnesota Statutes, Section 373.40 (the “Act”). The CIP covers a five-year period beginning with the date of its adoption; sets forth the estimated schedule, timing, and details of specific capital improvements by year, together with the estimated costs, the need for the improvements, and sources of revenue to pay for the improvements. The CIP must be approved by the County Board following published notice and a public hearing.

2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its capital improvement plan bonds, in one or more series (the “Bonds”) in an amount not to exceed $3,190,000 to finance the construction of various capital improvements and the acquisition of capital equipment, as described in the CIP, pursuant to Minnesota Statutes, Section 373.40.

3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and the issuance of the Bonds on February 13, 2018, and notice thereof in substantially the form attached hereto shall be published in the official newspaper of the County at least 14 days, but not more than 28 days prior to the hearing. The hearing will afford any interested party an opportunity to discuss the CIP and the Bonds.

Upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon the resolution was declared duly passed and adopted.

Adopted this 23rd day of January, 2018.

__________________________________ County Auditor ____________________________________ Board Chairman

167

NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS

STEELE COUNTY, MINNESOTA

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Steele County, Minnesota (the “County”), will meet on Tuesday, February 13, 2018, at 5:30 p.m., at the County Administration Center, 630 Florence Ave. in the City of Owatonna, Minnesota, for the purpose of conducting a public hearing on the County’s intention to approve the County’s Capital Improvement Plan (the “CIP”) and issue capital improvement plan bonds, in one or more series (the “Bonds”) in an amount not to exceed $3,190,000 pursuant to Minnesota Statutes, Section 373.40, for the purpose of financing the construction of various capital improvements and the acquisition of items of capital equipment identified in the CIP (the “Project”).

A draft copy of the CIP is available for public inspection at the County offices during business hours, 8:00 A.M. to 5:00 P.M., on normal business days.

All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the County Auditor prior to the date of the hearing set forth above.

If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent of the votes cast in the last County general election, is filed with the County Auditor within thirty (30) days following the public hearing, the County may issue the Bonds only after approval by the voters at an election.

Dated: January 23, 2018.

BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS

By /s/ Laura Ihrke County Auditor

168

STEELE COUNTY BOARD AGENDA Administration Center

Documents

Transcript of STEELE COUNTY BOARD AGENDA Administration Center