EDSA. Diliman, Quezon City. Philippines Telefax No. (02) 928-9343 Telephone Nos.: (02) 929-6071 to 78 ™ 000-916-415 Website: www.nia.gov.ph

MCNO._4L_S.2018

MEMORANDUM CIRCULAR

TO : THE SENIOR DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS, DEPARTMENT/ REGIONALV OPERATION/ PROJECT MANAGERS, DIVISION MANAGERS, IRRIGATION MANAGEMENT OFFICE MANAGERS AND ALL OTHERS CONCERNED

SUBJECT : CREATION OF NIA STEERING COMMITTEE AND TECHNICAL WORKING GROUP (TWG) IN THE FORMULATION O F NIA's (2019-2021) INFORMATION SYSTEM STRATEGIC PLAN (ISSP)

The ISSP presents the overall strategic plan for the development and implementation of Information Systems (IS), the use of Information Communication Technology (ICT) as well as the corresponding resource requirements of an agency. It is a written expression of how an organization intends to use information and communications technology to achieve desired strategic outcomes.

Since 2010 NIA's ISSP focused on the development of IS that are critically needed in the agency's operation. We developed 16 stand-alone systems that are useful in specific activities of the agency and 5 online systems organizing accomplishment reports from our field offices. At present, Integration of Four (4) developed IS Intended for Administrative Department is being carried out with a Consultant's support.

Information Technology (IT) Infrastructure is likewise given attention to guarantee continuous network connection. Upgrading of IT equipment for data storage and data sharing is being carried out in pursuit to establish the Irrigation Management Monitoring System (IMMS) as projected in NIA 10-Year Master Plan (2017-2026).

To ensure that IT efforts shall be aligned with and prioritized according to the organization's vision, mission, goals and strategies, NIA Steering Committee and Technical Working Group is hereby created to formulate the NIA's (2019-2021) ISSP.

STEERING COMMITTEE:

Chairman : BGEN ABRAHAM B BAGASIN (Ret) Sr. Deputy Administrator

Vice Chairman : MGEN ROMEO G GAN (Ret) Deputy Administrator for Administrative & Finance

Vice Chairman : CZAR M. SULAIK Deputy Administrator for Engineering & Operations

MemtMrt: ROGELIAC.DELA TORRE LYDIA S. ESGUERRA BAYANI P, OFRECIO AILYNE C. AGTUCA-SELDA EDITHA D. MORALES

TECHNICAL WORKING GROUP:

- Manager, CORPL^N - Manager, Engineering Department - Manager, Operations Department - Manager, Administrative Department - Acting Manager, Finance Department

Central Office Members: ISIDORAM.CAMAYA F E L I P A E . MASCARIfslAS AUGUSTRESE S. TORRES MARIA RLIPINAS F.N. VER20SA SYLVIA L L E A N O WILHELMS.TIANGCO LuisrrosANMioua.'' CARLO Q. PIMENTEL ^ -RENOIR S.BANCOD ELAINE P. VILLANUEVA ARISTOTL£ JUAN C. SALAS EDILBERTOL. CHAVEZ JERVY T.VALENCIA RANSEYS. CATARAN

* Acting Manager, MID-CORPLAN -'Manager, Construction Mgt Division - Manager, Systems lAgl Division •Acting Manager, HRD - Acting Manager, Budget Division - Acting Manager PPD-Admin Dept * Operations Departmwit

^ -^Bigineerlng Department •Financial Management Department

tri^^dmlnlstrative Department \ ^"MID-Gof:plan

- MiD-Corplan - MID-Corplan -MID-Corplan

Regional Office Members: Engineering & Operations Managers Administrative & Finance Managers Sr. Computer Programmers

Secretariat: SUSIE T.TANIEGRA ANN SHELLEY M. DAOEY ELMAL.DALOMIAS

-Uri^MCorplan -MiD-Corplan -MICKJorpIan

l l i i^teer ing Committee shall lead and review the iSSP formulated byr the TWG in accordance to the goals of the agency, t

The TWG shall fbmiUlatB the ISSP and responsible for the development of schemes of the Agency's ICT projects In compliance to DICT rules and regulations and to^estabiish the organization's cybersecurlty protocol for good governance.

The Secretariat shall provide appropriate assistance to the committee related to ISSP preparation.

All otbefconcerned^re enjoined to extend support to the ICT Steering Committee.

ISSP TEMPLATE nft«^piiMibc«w» lor. tmt»i(>r i ,Hth««t»~y>"»'~i REVISED 2014

I P A R T I . O R G A N I Z A T I O N A L P R O F I L E I

A. D E P A R T W E N T / A G E N C Y V IS ION/MISSION S T A T E M E N T

A.1. Mendate

• Legal Bas is

• Functions

A.2. Vision Statement

A.3. Mission Statement

A.4. Major Final Outputs

H/Mn Instructions: A.I - State the tesel bests farthecreeHonofthe orgenhetion end should likewise describe the mejor functions es 'ndiceled/mendeted in the legel bests. A. 2 - State the wishful projection of the oryenfzefion Wo the future: e sletement of whet your orgenlisllon wents to become: en Intuitive picture of en end stele. A3 • State the orgeniZBlion's scope end operations that assert its bash purpose, specify Its principal producls/sen/lces that set It apart/distinguish H l l ^ others A.4 - Enumerate the MFOs es prescribed in the Organizational Perfom>ance Indicator Pramewo* (OPIF). An MPO is a good or service that a deperlmenl/egency Is

mandated to deliver to ertemet clients through the implennntation of programs. tcUvHies and projects. Emphasis should be on the MFOs that are aligned i t * the Philippine Development Plen's Key Result Areas end the criVcel Indketors end results presented In the POP Results Mefrfces.

Pft 1 at n

ISSP TEMPLATE . ' i<»>v<wittiti>«*t«'«y<i<>r>>n<itei«ritKiiMA,«Ky'.„.m<i REVISED 2014

P A R T I. O R G A N I Z A T I O N A L P R O F I L E

B . D E P A R T M E N T t A G E N C Y P R O H L E

B. 1. Name of Designated IS Planner • PlanBlla Position • Organizational Unit .. .:, • E-mall Address • Contact numl)er/s " ^ i ^ ,

B.2. Cun-ent Annual ICT Budget • other Sources of Funds v - . k T i

B.3. Organlzaltenal Structure • Total No. of Employees • No. of Regional/Extension Offices fif any) • No. of Provincial Offices (If any) • No. of Ottier Offices (e.g. District R a i d , ale.)

nil-ln Instructions: -'i'̂ fl Provide all Ma being asked In Part I B.I hB.3. For those preparing a department-wide ISSP. proceed to Part I Table B-l page 3. ' S ' * *

B. 1 - Ptesse refer to page O-cno.lT for the definHion of IS Plenner T '

n l ' 'HfJZ'l 'IZ '^J " " • ' ^ '^<=^y^'-- other possible sources of ( W j shoufcffce W f c t e d s e p e m t e y • ^^.^l^lC^ including those on p9rt4tme o r M ^ m s fcesis, raguter. cortreefut/end OKUS/empteyees end (hose asslgnedio'

regtonavextenshn. provMal end other offices, /ndfcafe the number of regional oflfces. prtfMal oflfces end other olffces If any

ISSP TEMPLATE IUVnllV rlit« Ibov. » » Apnc/l lofO •"<!»1" -ItH * « » t"eVl n.m.1 REVISED 2014

I PART I. ORGANIZATIONAL PROnLE

D. P R E S E N T ICT S I T U A T I O N ( S T 7 W T E G I C C H A L L E N G E S )

Ftfl-tn Instrvettons:

O. Bnetly describe in nenvlive farm the cunvnl level of computeritetion of the egency In terms of: (1) mission criticelfrontline sen/ices. (7) office eutomation. end 3) web presence Agency should be eble lo essess the extent of ICT use within Ihe orgenitetlon. Indicate percentage (%) of computer inerecy. end computer retio/density The nenetive description presents the mecro view of business operations end ICT sHuetion e.g. inler-egency appfcetions. intemperebilHy. stenderds. etc

ISSP TEMPLATE p(1ndV|it»wifcwiwW<th««t«iKv't lata !•»<»» hi rithtth«At«n«y'lMm«l REVISED 2014

P A R T I . O R G A N I Z A T I O N A L P R O F I L E

E . S T R A T E G I C C O N C E R N S F O R I C T U S E

MAJOR FINAL OUTPUT,

CRITICAL MANAGEMENT/OPERATING/

BUSINESS SYTEMS,

INTENDED U S E

OF ICT.

Flll-ln Inetrudlom: 1 - Ust eech MFC which can be enheneed or fecllltaled by the adoption ot ICT. In case the MFC approved by DBM Is too broad, pleese i product or service under eech UFO thet cen be enheneed or fecllHeted through ICT. 2 - Describe Ihe ectuei business opereltonsMetlvltles perfomed by the orgenizellon In mietion to Cot 1 3 • Refers to the barrlersA^stecles thet hinder or ceuse delay in the patlormance of the business operatlons/adMlles MenUtled In Col. i. 4 - Indicete the intended ICT solution to eddress the problems died in Col. 3 Examples ere provided in eech column for your reference.

ISSP TEMPLATE REVISED 2014

I P A R T I I . I N F O R M A T I O N S Y S T E M S qSs) S T R A T E G Y

C . D A T A B A S E S R E Q U I R E D

NAME OF DATABASE,

G E N E R A L CONTENTS/ DESCRIPTION,

STATUS,

INFORMATION SYSTEMS S E R V E D ,

DATA ARCHIVINGreTORAGE MEDIA,

U S E R S INTERNAL. U S E R S

EXTERNAL,

OWNER.

Flll-ln Insmxllons: C. Describe glJ databases to be created or enheneed as shown In Peri IIA. page 7(Diagrem of IS Interfece). Creete a table for eech detabese.

1- Write Ihe name of the delebese 2 ' Oescrfte eech database In tenns of Us purpose end content in generel 3 - Write whether the identified detebase Is lor build-up. for conversion or for migration i • Identify the IS thet will meke use of the delebese idemified. 5 - Identify how or in what form you Intend to store/preserve the deto, 6 - Indicete the spec/tfc ofUce/groupAjnH within the orgentreVon that spedHcally uses the database (Infernal user/S). 7 - Indicele all entities that are outside of Ihe orgenitelion but make use of Ihe database (external user/s) B - Indicate the organizational unit that will manage tin database (owner).

Page 9 ot19

ISSP TEMPLATE |inn<l1vpl>nri,«><».M,»,cAK>n<yil<>ria'<d»H>rl|W.th«<««nqr'ir,ama) REVISED 2014

I PARTH. INFORMATION SYSTEMS gSslSTRATEGT a^ . fe '^ -J

D. NETWORK UYOin:

Fin-In tnstructhna: D. Present the generel designer proposed n e l w r * enhltecture showing the reteined and proposed Infrastructure includkig the number of data

centers, servers end cepeelty requirements (eg. bendwklth requirement per stte): Use red syrrtbots If for development, blue symbols If for enhencement. bleck symbols If operational and continuing and green symbols If will be av^led from IGovPhl Program and other cross-agency IC T pro/ects. (Pieese see Annex ASforthe Cetehgue of Shared Servfces that will be provkled by IGovPhll and other cross-agency projects.) Ftefar lo Armex A-4.1 and AnnaxA-i3 for examples of a aoss-agancy and Hamal network layouts, respectively.

PagelOeril

ISSP TEMPLATE VMi pita thamwMttm Urn m" •nil»««i%l»«»«««»mrti»»»<«l 2014

I PART m. DETAILH? PESCRIPTIOW Of ICT PWOJECTS |

K INTERNAL KT PttOJECTS

A.1 NAMEmTLE

AJ OBJECTIVES

AJ. DURATION

A.4 OeUVBtABLES

FtUn kmoadlonK A. Fkx»m:tiHmTwllCTpnitct.iJiivttH0t»k*»mitiinnqukmt*tPmtmAt-A.*. Pm^ammtlUbrmdtKTfn/tit.

ISSP TEMPLATE

I PiMtTin. pgnaLEDoesuupiiowoficTPWijH.is"

a cwoai AocwcYicTrwojBeTS

SLI NMcrmu

U OUCIMI

hJk b&MAUUI

U LEAAMEM6r

|k » poM* tor kMBroi k> ft* <:

ISSP TEMPLATE (JOndty plan above w . ,\,ht. tSe ttnr/t nama) REVISED 2014

P A R T I I I . D E T A I L E D D E S C R I P T I O N O F I C T P R O J E C T S

C . P E R F O R M A N C E M E A S U R E M E N T F R A M E W O R K

Hierarchy of targeted reaultSi Ob)acllveV verifiable

Indkatort (OVII,

Data collect ton

Immediate outcome

OulpuH

Ftlt-ln Instructions: „ ^ , . . « i_ C Considering ell ths ICT projects, complete the inhnvetion required ebeve based on the outcome or result thet the egency wents to attain.

C I - Write the hieren:hy of outcomes ot the ICT Project clustered Into Intemnedtete outcome. Immediate outcome end outpiAs C 2 - Ust meesureble indketors that will prove thet the outcomes end outputs mentioned In column I have been echieved C3- Stele corresponding beseSne data of the indicetor mentioned in column 2 prior to the implementation of the ICT project. C . 4 - Enumerate tergets ol Ihe projerd for eech OVI In column 7 and using the Informetlon In column 3. C 5-Identify data cctleclion method for gathering Ihe reauired date , ^ -a ^t. C.S- Identify the Unit, internal or external to the agency, responsible for collecting the data. Infonnalion will have lo be analyzed and submitted by MiE Teams to ICTO.

K>pe 73 or T»

ISSP TEMPLATE IKItalV place above with the Aiancy'iloto ami to hi rlftrt, the Afeney'inaiTwl REVISED 2014

I PART IV. RESOURCE REQUIREMENTS

A. D E P L O Y M E N T O F ICT E Q U I P M E N T AND S E R V I C E S

I T E M , NAME OF OFFICE/ ORGANIZATIONAL UNITS}

PROPOSED NUMBER 1 OF UNITS,

Examples: YEAR1 YEAR2 Y E A R ! 1. Otlkt PmduetMtt

Ltplopt OSEC JO Mon/ToffrTo Office as Ragbaal (Mces so io 50 ftevenueOalilctonices io io Large rtxpeiwOanw Oflfces 106 100 100

i. InomtiKSTProJteS lnf»m« Prr)lKlt

Bledt Servers Rtvnue Oati Centen 40 Leased Una Subaalplton Revenue OKrfcfOmctI I 1 I

InfmUPnleeH BtUe Servers ReWHM Dtte Cerrterl io

3. Cress-AoerKy ICT Pro/tefs DMs-Ageiwy Projecit

Smart Card headers Revenut Otssna Offices 1666 m -Systems Davtloprmnt

Plfl-ln Instructions: 1 - Dsscryte in generel terms Ihe ICT equipment lo be deployed (e.g. laptop CPU Pessmerk 3244). Pieese do not include detailed technical

specincetlons. Existing ICT Inventory should be listed separately. Pieese refer lo Annex AS. For those who heve eccompllshed Ihe 2012 MITHI ICT Resources Sun/ey. kindly updele only the relevant secttens In Annex AS that have changes or which have not been eempMed.

2 - Indicete Ihe locethn where Ihe ICT equipment will be depkiyed. 3 - Specify the number of units to be deployed.

ISSP TEMPLATE REVISED 2014

I PART V. DEVELOPMENT AND INVESTMENT PROGRAM

A ICT P R O J E C T S I M P L E M E N T A T I O N S C H E D U L E

NAME O F I C T P R O J E C T / S

Y E A R 1

YEAR i

YEAR 3

B . INFORMATION S Y S T E M S (IS) I M P L E M E N T A T I O N S C H E D U L E

NAME O F INFORMATION S Y S T E M S / 1 Y E A R S U B - S Y S T E M S OR M O D U L E S 1

YEAR 2

YEAR 3

1

1. taasusesiiatfstfisi 1.1 hmt^Kii 1.2

2. fSUBBFitiS

niUn Instructions:

A, Indksls the year you inland 10 davalop lha proposed IC T Projacis. B. Indicate the yaar you inland lo davalop lha IS. sub-systams or modules.

ISSP TEMPLATE (Kindly lilaceil>iivewtt,th<*,efiev'llor>tnilt<>ltsrlct<t«»A(«>qr'lnama| REVISED 2014

1 PARTV. DEVELOPMENT AND INVESTMENT PROGRAM ]

C. SUMMARY OF INVESTMENTS BUDGET ITEM/ Y E A R 1 , Y E A R 2 , Y E A R S ,

ACCOUNT, PHYSICAL TARGETS

COST PHYSICAL TARGETS

COST PHYSICAL TARGETS

COST

1, omct Productivity A, MAI^fTENANCE ANO OTHER OPERATING EXPENSES

• Lease or/Bpfops • 0*Hce pnduettvlt^ tools

2. Wernel ICT Pro|ect 1 A, CAPITAL OUTLAY

• Htrdwsrt • Other efHee equ/pment • C/v«wor*s

B MAINTENANCE AND OTHER OPERATING EXPENSES • Softw»r» sutecrWon • lnt»mtl service • Systems devetopmenf • OfDce svppdes

3. CroseAseney ICT Pro)ed 1 A. CAPITAL OUTLAY

• WertAvere • CM Worls

B. MAINTENANCE AND OTHER OPERATING EXPENSES • SoiTwere subscription • Professional servtees • Trtlninf

4. Comlnulng Expeneee for Evicting Syetems Name ol ExWIng IS1 A. MAINTENANCE AND OTHER OPERATING EXPENSES (MODE)

• Intemit service Ongolrig Intemel ICT Project 1 Ongdnfl CroM-Agency Project 1

RIt-ln InstnKlhns: 1- Pieese include cortlnuing costs of axisSng oparaSonal appkatlonsAnlbrmatlon syslems*»t»l)»s»s ind conlinutTg « ongoing pmjects. Please see

Annex A-9forthe classification of ICT expense Hems. 2- Indicate the physical targets and conespondhg estimated cost needed lor each budget Ham.

Ptge 1lof1«

ISSP TEMPLATE !»>«)•» 1*11 a i«»M" 'T^ ' °«»«"<«» i» '^*««»» 'L » '>t— I R E V I S S ) 2014

I PARTV. PEVBjOPMEWTAWDINVmMIJIIPROqUM a YEAR 1 COST BWEAtaWVIW

o r r AILED COST r r o c • m n u L K T COMTTVIVWC

COSTS

o r r AILED COST r r o c o m c E B r r a D M I R T • m n u L K T COMTTVIVWC

COSTS

o r r AILED COST r r o c

nOIBCTi • m n u L K T COMTTVIVWC

COSTS

2 Soflvm

OS

I PnfahnclSmicB

t iOinlUngtfisa

?. Tmtl

TOTALCOST