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CHAPTER.IIDEFINTNONS

In these Affiliation Bye-Laws, unl3ss the context otherw;se specified:-

2.t "Academic year" means the academic year relating to the academic session.

2.2 "Academic Calendar"means the calendar which is prepared by the Council and

approved by competent authority for different activities relating to the academic

year.

2.3 'Affiliation" means grant of authority by the Council granted to an institution to run

a Pafticular course on payment of requisite fees after due inspection and satisfaction

by the Council.

2.4 'Affiliauon Committee" means the Afnliation Committee of the Council constituted

by Council for taking decisions on all matters relating to affiliation of Diploma/Post

Diploma/Part Time Diploma and such other courses conducted by the Council.

2.5 'Affiliauon fee" means charges payable by the institution to the Council

inconnection with granting of affiliation.

2.6 'Affiliated Institution" means Engineering Schools/ Polytechnics or any otherinstitutions conducting diploma/post Diploma/part-time Diploma courses approved

by the respective statutory bodies, and recognized by the govemment and

affiliated to the Council.

2.7 *AICTE" means All India Council of Technical Education.

2.8 "APH" means Approval Process Handbook of AICTE

2.9 'Applicanf means an applicant (Institution) that makes an application to theCouncil forseeking any kind of affiliation under these Rules & Regulations.

2.10 'Approval" means Approval by All India Council of Technical Education/Competent

Authority as the case may be.

2.11 'Chairman/Vice-chairman/Secretary/Controller of Examinations,, means

Chairman/ Vice-Chairman/Secretary/ Controller of ExaminaUons of SCTE&W, Odisha.

2.12 'Council" means the State Council for Technical Education and Vocational Training,

Odisha.

2.13 "Course" means one of the branch of learning in programme such as Civil

Engineering, Mechanical Engineering etc.

2.L4 "Diploma level Technical Education" means such technical education toattainDiploma or Post Diploma or Advanced Diploma Level.

2.15 "DTE&T" means Director of Technical Education & Training, Odisha, Cuttack.

2.16 "Examination" means any examination conducted by the State Council forTechnical Education and Vocational Training, Odisha.

2-17 "Government Polytechnic/rnstitution" means institution run by the stateGovernment.

2.18'GoVERNMENT/state Government/state Govt./Govt." means Government ofOdisha.

2.19 "Head of Institution/principa!/directo/' means the principal or Director orhead of the institution of the Government/Private managed Diploma Institutionsaffiliated to the council/recognized by the council, by whatever name designated.

2.20 "Institution/Polytechnic" means Technical Institution imparting TechnicalEducation in Diploma/ post Diploma/ Advanced Diploma Courses.

2.2L 'NBA' means National Board of Accreditation.2.22 "No Objection Certificate', means a letter of NOC issued by appropriate

authority/Govemment.

2.23 "Part rime programs/Diptoma" means where Instituuon/polytechnic areconducting program activities in evening time i.e. 5:30 pM to 9:30 pM (six days a

week) and are meant only for working professional or professionals with at least twoyears of work experience.

2.24 "PCI" means pharmacy Council of India.

2.25 "Private Polytechnic/ rnstitution" means a polytechnic/ Institution run by aSociety flrust duly constituted and registered under the provisions of Central/ StateActs and not getting any regular grant-in-aid from any Government source.

2.26 .SCTE&W" means STATE CoUNCIL FoR TECHNICAL EDUCATIoN ANDVOCATIONAL TMINING, ODISHA.

2.27 "Semestef mean the duration of the academic session as specified by the Council.2.28 "Society" means a Society registered under Societies Registration Act, 1860.

2.29 "state Fee structure committee" means a committee notified by the stateGovernment for regulation of fee to be charged by the technical Institutions.

2.30 "Teaching Staff" means a member of the teaching staff other than principal or theHead of Institute recognized by the Council.

2-31 "Trusf' means a Trust registered under the Indian Trust Act, 1gg2 as amendedfrom time to time or any other relevant Acts through the Chairman/President/Secretary of the Trust

2.32 "wrrHDRAwAL oF AFFILTATToN" means the affiliation of the institute withdrawnby the Council for temporary periods/permanently for courses/institution.

2.33 '1't Shiff' means where the Institution/Polytechnics are generally conductedPrograms activities in First spell of time from 9 AM to 4 pM(six days a week)

wheiever two-Shift working exists or else for sinEle shift 10 am to 5 pm (six days a

week) or as stipulated by AICTE

2.34 '2"" Shiff' means where, Institution/Polytechnic are generally conducting Program

behveen 2 PM to 9 PM (six days a week) or as stipulated by AICTE.

1. Words importing the singular number also include the plural number and vice-versa.

2. Words importing the masculine gender also include the feminine gender.

CHAPTER-III

CATEGORY OF INSTITUTIONS/COURSES AND AFFILIATION

3.1 Category of institutions

i. GovemmentPolytechnics/Institutions/EngineeringSchools.

ii. GovernmentSocietyrunPolytechnics/Institutions.

iii. Private Polytechnics/ Institutions/Engineering Schools running Diploma courses.

iv. Engineering Colleges running Diploma courses

v. Private Institution running Post Diploma courses

3.2 Category of @urses

i. Diploma / Post Diploma/Part f ime Diploma in Engineering and Technology.

ii. Diplonra in Hotel Management and Catering Technology.

iii. Diploma in Architecture.

iv. Diploma in Pharmacy.

v. Any other Diploma/Post Diploma/ Advanced Diploma/Part Time Diploma/Certificate

Course in areas/ disciplines of Technical Education.

3.3 AffiliationSave as otherwise provided under this Bye-laws, no Societyflrust /Institution shall

offer Technical Programme or Course without affiliation of the Council.

The Societyffrust /institution concerned shall obtain necessary affiliation from the

Council as per the prescrlbed procedure within two years from the date of issue of approval

letter by the AICTE/ other Statutory Bodies before making admission.

In no case a technical institution without prior approval of AICTE/ other Statutory

Bodies/Govt., shall be allowed participation in the affiliation process and to admit students.

4

3.3.1 Category cf Affiliation

3.3, 1.1 Provisional Affi liationProvisional Affiliation may be granted for one year only.

a. Provisional Affiliation for fresh Applicant

without prejudice to the norms and conditions prescribed in this behalf, no applicationfor affliation from fresh Applicant will be considered unless the Applicant fulfills thefollowing conditions:

i) Approval/ btension of Approval retter from AICTE/ other statutory Body, asapplicable.

ii) Deposit of affiliation fees on-line as prescribed by the council from time to timealong with affiliation proforma for affiliation.

b. Renewal/Extension of Affiliation

The institutions/ polytechnics affiliated with the council may be considered forrenewauextension of provisional affiliation on yearly basis, subject to fulfilling all theconditions laid down under clause (3.3.1.1-a) and such other norms and conditions of theSCTE&W Affiliation Bye-Laws.

c' Renewal/Extension of Affiliation with additional courses/increase in intakeIn case the institutions/ polytechnics affiliated with the council, obtain the

recognition/approval of AICTE/other statutory Bodies/state Government, as applicable foradditional courses/increase in intake at any point of time, the institute shall apply afresh tothe Council for affiliation of additional courses/increase in intake.

3.3.1.2 Regular AffiliationRegular Affiliation may be granted f<rr 3 to 5 years at a flme ln favour of an

institution subject to fulfilling provisions laid down under this Bye-law ancl payment of feesfor all the years in advance.

The Polytechnic/ Institution running any course for at least 20 years underProvisional Affiliation and having zero deficiencies may be considered for regular affiliation.The council, if satistred that the affiliated polytechnic/ Institution/any course has fulfilledall the norms and conditions of the SCTE&W Affiliation Bye-Laws satisfactorily, and hasattained high academic and administrative standards as prescribed by the council fromtime to time, the council may grant regular affiliation for a period of 3 to 5 years.Polytechnic/ Institution to which accreditation has been granted by NBA,/any other agencyappointed/ recognized by the Council, Polytechnic/ Institution shall be affiliated for theperiod of accreditation.

3.3.2 Affiliation Fee

The afiiliation fees shall be deposited online as per deraiis given below: -

Sl.No IteF'l GovL/PrivateInstitutions/Polytechnic

1. Provisional/RegularAffiliation(For First Application foraffiliation)

Processing Fee Rs. 30,000

Per Course Rs. 15.000

2. Renewal ofProvisional/RegularAffiliation

Per Course Rs. 15,000

3. Enhancement of Intakecapacity

Per Division/Section Rs. 15,000

4. Late Fee Per Day Rs. 3,000

The above affiliation fees are subject to change from time to time as per decision of the

Council. The 2nd shift program shall be treated as a separate institute from 1* shift program

and hence the fees for 2d shift shall be charged as if it is an independent institute, even

though running in the same institute. Similarly, Institutions running both Post Dploma

courses and Diploma Courses shall be treated as separate institutes from Diploma or other

courses for fees calculation. The institution shall fulfill the following conditions regarding

affiliation fees:

a. Any proposal of institution for affiliation shall be rejrted without deposit of

Affiliation Fee & duly filled in Affiliation proforma prescribed by Council.

b. Mere depositing of affiliation fee and proforma does not create any entitlement for

affiliation and affiliation is subject to fulfillment of norms & standards prexribed

under SCTE&W AffiliaUon Bye-Laws from time to time.

c. The affiliation fee shall be pald online within the stipulated date falling which

applicaUon shall not be considered.

d. Only those applications submitted within the stipulated period shall be considered

for processing subject to realization of the Payment'

CHAPTER-IV

CONDITIONS OF AFFILIATION

4,L A. General Conditions

i. The instltute shall apply for affiliation for such courses of such duration, as are offered

by the Council. The Council shall not grant affiliation to any course not offered by the

Council, even if, approval from AICTE/other statutory body has been obtained by the

institute. If the institution wishes to introduce a new course not offered by the council,then they have to apply to the Council uritn a iee ofRs 25,000i before the month of Novenrber preceding the calendar year. The councilshall examine the proposal and consider the acceptability of such course looking at thedemand and employment opportunity and then take steps to prepare the syllabus.However, the council reserves the right to prepare syllabus of any new course on itsown or in pursuance of direction of Govemment.

ii. The institute must comply with all the rules/regulations/provisions/policies/instructionslaid down by the state Govt./council related to admission, examination, fees applicable,which are binding for the institution.

iii. The institute shall intinrate the council under proper acknowledgement about theengagement of Principal with his Bio-Data and photograph. on change of principal, eachtime, the information about the principal have to be submitted in appropriate format forup-dation of information of the Council.

iv. The Principal shall be accountable to the council for academic management, HumanResource as well as Infrastructure management of the institution, conduct of itsexamination, conduct of students and their welfare.

v. The institute shall adopt new technology of communlcation prescribed by the council foreffective management of academics, examination etc. so as to provide faster and betterservice for addressing issues relating to students.

vi. The institute shall get the teaching faculties registered at scrE&w before engagingthem In teaching activities.

vii. The Institute shall furnish the approval letter and copy of online application submitted toAICTE/other statutory body along with the application for affiliation to scrE&w. In casethe institute is sharing the building or campus with other institution offering same orother course approved by AICTEi other statutory body, then copy of all documents andcopy of application for approval from AICTE/other statutory body along with documentsrelating to land, building, electricity connection &energy bill, water supply connection &Bill, occupancy certificate, Bank Accounts etc. of all such institutions have to beenclosed with the application for affiliation. These documents shall also be producedbefore the Inspection Committee.

viii. The Institute shall comply with the directions of Govt. of India/state Govt. pertaining toRating and Ranking of the Institutes.

ix. Institute will provide Aadhar Number of all teaching staff and employees and alsostatement of salary credited to their Bank account at the time of application foraffiliation.

x. Institute will provide record of court cases flled/admitted against the Institution/Societyin matters related to welfare of the students/faculty/employees of the Institute/society.

xi. The Institute shall comply with direct,ons of Govt. of India/state Gow. for uploadingInstitute/Society related information in public domain.

xii. The institute shall comply with directions of Govt. of India /State Govt. pedaining to

security/health/welfare issues of the siudents, faculty and employees of the institure.

xiii. The Institute must maintain the foiloiving Registers and records in such form and in such

manner as may be prescribed by the Council:

a. Admission Register with students' address and photographs, Fathe/s Name, Regn.

No. etc.

b. Students' attendance registers

c. Registers for staff showing their Qualification, Branch/discipline, Previous experience,

salary, Photograph, Mobile number, Adhar Number, E-mail-id, Teacher-Id allotted by

SCTE&W and also by AICTE/other statutory body

d. Register of fees showing date of payment

e. Counter-foil fee receipt book with duplicate

f. Counter-foil book of Transfer certificates

g. Registers showing intemal and sessional marks etc.

h. Records of Financial Transactions

i. General Cash Eook

j. Acquittance showing salary transaction to the f;aculties and staff

k. Stock register at the main store and also at each Departrnent

l. Any other register necessary for Administration

t.

Physical Infrastructur€/ FaciliUes

The Polytechnic/Institution shall have requisite land/buildings as per norms prescribed

by the Council/AICTE /other statutory bodies.

In addition to the basic academic requirements as per AICTE norms, the institution

shall have adequate number and size of classrooms, Tutorials, Laboratories,

Workshops, Computer Centres, Drawing Halls, Library & reading rooms, Seminar

halls, minimum floor areas, ramps, toilets (for Boys and Girls), Smart Class Rooms,

Examination Control Room, Placement room and such other facilities as per norms

laid down by AlcTE/Council/other Statutory Bodies in this behalf.

Institution laboratories shall have adequate tools &equipment appropriate for

experiments as per the requirements of the curriculum (Branch wise) prescribed by

the Council and adequate furniture basing on strength of the students and staff. The

number of students in the tutorials/ workshop/ laboratories should not be more than

30. It is desirable that number of experimental set-up be so arranged that maximum

four students shall work on one set. Institution shall keep records of Purchase Bills,

Stock Registers, Indent Registers, Consumption registers, Machines log Bool! Asset

Registers, Cash Book, etc. for the purpose of inspection wherever requlred.

The Polytechnic/Institution shall have adequate facilities for providing co-curricular

activities, physical education, conduct of various activities like Annual Sports, Annual

Cultural Function, Industrial Visits, Conducting Seminar/workshop, etc. and other

programmes for development of students including their social, cultural and moral

development and for safeguarding their i.ealth.

Institution shall have Stand Alone LanguaEe Laboratory for use, for giving exposureto students on variety of listening and speaking skills in English language. ThisLanguage Laboratory shall be as per norms of AICTE.

Institute shall have Three Phase Eleckic Supply, Telephone and Intemet in thename of Institution. Institution web-site shall contain Mandatory Disclosures.

There must be potable water supply and ouUets for drinking water at strategiclocations in the insutution. The institute must submit copies of Electricity Bills of lastthree months at the Ume of application for affiliation as well as at the time ofinspection.

Barrier Free Built Environment for Persons with Disabilities and elderly persons

including availability of specially designed toilets for ladies and gents separatelywhich is mandatory as per norms of AICTE and as per the provisions of persons withDisabilities Act, 1995 shall be ensured. Guidelines and space standards for BarrierFree Built Environment for disabled and elderly persons by Cp\l/D, Ministry of Urban

Affairs & Employment, India shall be adhered to. Every building should have at least

one entrance accessible to the handicapped and a ramp together with the steppedentry.

The Polytechnic/ Institution shall have requisite Land/ built-up area as per norms andobtain Certificate of Occupancy/ Completon from the Competent Authority / TownPlanning. Institutions have to submit Occupancy/ Completion Certificate/ Building

Plan/ Form D issued by the Competent Authority. In any case, the Structural

Stability Certificate from the registered Structural Engineer shall have to be

submitted. After the expiry of a period of thirty years from the issue of CompletionCertificate and every ten years thereafter Structural Stability Certificate from theregistered Structural Engineer for the purpose of certiflTing that the building is fit forhuman habitation has to be submitted along with the application.

The Institution shall have the following provlsions:

r Safety provisions including fire and other calamities. A compliance certificate fromthe Municipal/Fire Authorities regarding sanitary conditions and fire safety should be

submitted along with the application.

. Implementing Food Safety and Standards Act, 2010 in the Institution Hostels &Canteens.

r Public announcement system at strategic locations for general announcements/paging and announcements in emergenry.

. Approach Road suitable for use by Motor vehicle- Motorised Road & provision forcomplete boundary wall around the Institution with Drainage system, Vehicle/Cycle

Parking, etc.

v[.

v t.

ix.

xt.

Provision for Departmental Notice Board in Departments cf Institution and CommonNotice Board for general notice issued by council/AlCTE/Gow. /others borlies.Displaying cf Role models of the institution should be made at strategic locations.

o Facilities for First-aid at important places & wo*shops/laboratories.

' Front entrance should have Institution Road Map/Location map &Display ofInstitution Name at main road (i.e. NH/SH) approach to Institution with properarrow mark Indication at each comers to Institution.

. The Institution/Polytechnic shall submit an Annual Report giving details of thenumber of students admitted, programmes conducted, total fee collected,investment made, number of students awarded Diploma/ post Diploma, prevention

and Prohibition of Ragging, Details of website and any such information that theCouncil may ask for.

. Anti-ragging mechanism as per sUpulations of AICTE.

. Grievance Redressal mechanism as per stipulations of AICTE

. Internet speed and Bandwidth for Institution/polytechnic must be as per the normsprescribed by AICTE basing on the approved intake.

. Adequate number of softurare licenses for use in the computers.Each affiliated institution shall install required no. of Biometric attendance machinesfor the students. The Biometric devices installed at the Institution for studentattendance shall be linked with Biometric Application server at scrEVT/agencyengaged by SCTE&W.

The institution shall install sufficient numtrers of cc cameras in all examination halls,examination control room, corridor, gates, etc as prescribed by scrE&w from timeto time so that all the activities of examination and movement of persons duringexamination process can be recorded. The ccrv DVR should be web enabled & thelink information must be shared with scrE&w so that in case of requirementscrE&w can monitor the examination activity of a centre from other locations.

Institution shall establish committee for sc/ sr as per the scheduled castes and theScheduled Trlbes (Prevention of Atrocities) Act, 1989.

The institution shall establish a cell in compliance with sexual Hafassment of womenEmployees and students and Grievance Redressal (Grievances in TechnicarInstitutions) Regulations, 2016.

Faculty: New institutions granted Approval and the existing institutions grantedExtension of Approval for introduction of new courses /programmes/ second shiftand change in intake capacity, shall comply with policy regarding minimumqualifications, pay scales etc. in appointment of teaching staff and principal /Directoras the case may be and other technical supporting staff & administrative staff as per

x .

x t.

4.2

10

4.5

i.

the norms of AICTE/Siate Government.

In no circumstances unless the appointment of all teaching and other staff is inplace, the institttions shall start the approved Technical Courses.

Constitution of Governing BodyEvery Polytechnic/ Institution shall have a regularly constituted Governing Body, asper norms of the Council/ AICTE/ State Government.

Curriculum/ Learning Resources

i. The Polytechnics/Institution shall carry out the teaching learning process

strictly according to the cuniculum, learning resources as prescribed by theCouncil from time to time.

ii' Institution must maintain Attendance Register(subject-wise) Lesson plan,

Demonstration Plan, Academic plan, Registers/Records for IntemalAssessment marks, sessional marks with appropriate breakups, Record ofAttendance of students in Internal Assessment tests, sessional exams etc.must be maintained and must be preserved for verification of council as andwhen required.

iii. The institutions shall take steps to complete the syllabi including theory andpractical strictly prescribed by the Council.

iv. The Polytechnics/Instituuon shall take steps to impart value education tostudents for their overall development.

v. The Polytechnics/Institution shall follow the Academic calendar strictly issuedby the Council. The institute shall not be a party to any movement forseeking change of schedule in Academic carendar, which is non-negotiable.The timing supulated by the Council in organizing classes as well asexamination shall not be deviated without specific permission from theCouncil. No suspension of classes/ declaration of holidays beyond thedeclaration made by Councir/Govt./District Administration/DTE&T, odisha,without specific permission of the Council shall be allowed.

Financial ResourcesThe financial resources of the polytechnic/ Institution shall be such as to makesufficient provisions for the continued maintenance and smooth working ofPolytechnic/ Institution.

The Polytechnic/ Institution shall be required to have adequate reserve/ corpus fundas per AICTE norms.

The accounts of the polytechnic/institution shall be audited and certifled by aChartered Accountant and proper accounts statements should be prepared. A copyof the statement of Accounts of previous financial year shall be submitted to theCouncil every year along with application.

.

iii.

11

4.3

4.6

i.

ii.

LibraryThe Library shall be well equipped as per Council/ GovernmenflAlCTE norms.

It shall contain requisite number of titles, text booG, reference books related to

approved course as per current curriculum. The institution shall subscribe to

sufficient number of Newspapers/ Magazines/ Joumals, E-subscription etc. (as per

AICTE norms) and shall undertake to spend sufficient amount (as per AICTE

norms) per year on the purchase of books for the library.

It shall contain stock notes, examination guides or keys of any kind. In the

selection of books, norms or guidelines provided by the Council/AICTE/Govt. shall

be followe-d.

Institute shall maintain a book bank for socially & economically backward/ weaker

students.

Institute should have computerized indexing with bar coded RG tagged book

handling.

Institute shall have Digital Ubrary with multimedia fucility with minimum number

of Computers as per norms of AICTE.

Institute shall have Reprographic facility, Document scanning facility, Document

printing facility, Library books/non books classificauon as per standard

classification methods in library'

Availability of accessing NPTEUSWAYAM materials facility at the library is

essential.

Land required for Society/Trust running the PoFhnlc/Institution

The Promoter Society/ Trust/ Company running polytechnic Institution as per

norms of AICTE shall have the land as required and has its lawful possession with

clear tiue in the name of the Institute.

Norms for 1't shift

100o/o fulfillment of facilities and infrastructure availability for existing technical

institution with "Zero Defi ciency".

The Institute shall provide exclusive teaching staff along with technical,

administrative and supporting staff for the 1st Shift Diploma course as per norms'

The timing for the first shift shall be strictly as prescribed by the AICTE i.e. from 9

iv.

vi.

vIt.

4.8

i.

ii.

tit.

12

A.l4 io 5 P.M &time from 8 A.M to 4 p.M wherever two-Shift working exists or asprescribed by the Counci!.

4.g luorms for 2nd Shifti. 100% fulfillment of facilities and infrastructure availability for existing technical

institution with "Zero Defi ciency,,.

ii' The Institute shall provide exclusive teaching staff for the Diploma course separatefrom those deployed for B.E/ B.Tech courses (Engineering colleges running diplomacourses)or for l$shift as per norms along with separate technical, administrative and

supporting staff at required posiuons for conducting Diploma courses in 2d shift.iii. The timing for the second shift shall be strictly as prescribed by the AICTE i.e. from 1

P.M. to 9.00 P.M. or as prescribed by the Council.iv. The Institute shall have to provide Rated DG sets on working condition as per the

requirement of Infrastructure.

4.10 Norms for part Time Coursesi. The timing for the Part rme programme shall be strictly as prescribed norms by the

AICTE i.e. from 5.30 p.M. to 9.30 p.M. (Six days a week) wherever Regular/ Firstshift working exists and are meant only for working professionals or professionalswith at least two years of work experience.

ii. The Institute shall have to provide exclusive teaching staff for the Diploma in partTlme exclusive from those deployed for Diploma courses in 1st shift as per normsalong with separate technicar, administrative and supporting staff at requiredpositions for conducting part rme Diploma courses as prescribed by council.

iii. The institute sharr have zero Deficiency for existing technical institution.iv. Availability of Principal/Mce principal for the part llme program to supervise overall

functioning of Part Tjme programs shall be mandatory.v. The institution shall follow the study and evaluation scheme prescribed by the

Council from time to time.vi. The Institute must have Rated DG sets on working condition as per the requlrement

of infrastructure.

CHAPTER- VOBLIGATIONS/ DUTIES OF AFFILIATIN G INSTITUTIONS

5.1 Staff and Service ConditionsAll Polytechnics/Institutions shall follow the norms and standards in respect of staff andservice conditions as laid down by AlcrE/other statutory gody/state Government, asapplicable.

t,

iv.

5.2i.

ii.

i.

OTHER CONDIfiONSThe Princlpal, teaching and other staff shall be appointed in girren time frame andselection shall be done according to procedures, qualificaticns and experlenceprescribed by the AICTE/State Government from Ume to time.

Normally a teacher should be engaged as a full time employee for each program (lsshifl/2"d shifl/part-Time) except in special cases where work load does not justifl/ awhole time teacher.

The Polytechnic/Institutions shall maintain personal files/records of all staff engagedln Institution Estabiishment and not at Management ffice.The pay scales of the faculty/ staff of the polytechnic/ Institution should be as perAICTE/ Government norms and in any case, not lower than those of thecorresponding category of faculty/ staff of the Govemment polytechnics/ Institutionsof the State.

Salary should be paid through Electronic/Digital Transfer drawn on a scheduled bank,from the date of first appointment of the teachers on probation, with TDS in cases

where applicable.

The Polytechnic/Institution shall also follow other larars regarding provident Fund andGratuity or Pension as applicable. These schemes should be as per Govemment

Guidelines.

It is the duty of the Polytechnic/ Institution to check gender specific violence &strictly comply with the guldelines and norms prescribed by the Honble Supreme

Court of India/State Government for protection of women from sexual harassment

at work places.

The Polytechnic/Institution shall provide the list of faculty/technical supporting staff(along with their detailed resume and individual photograph), duly signed by thePrincipal and the Council shall provide registration number to every faculty/technical

supporting staff. No faculty/technical supporting staff shall be treated by the Council

as employee of a particular polytechnlc/institution till the registration number isallotted by the Council.

Every faculty shall attend at least 10 days'training in an academic year. New facultyshould be provided pedagogy training of at least one week duration preferably withinsix months of his/her joining in the institute. The Polytechnic /institution shall depute

faculty/technical supporting staff for training in industry and other agencies as per

Policy of the Council/Government for updating knowledge.

Fees for StudentsTuition and other Fees (Hostel cost/Fransportation cost/Pre Placemcnt cost etc)shall be charged as notified by the Government from time to time. No capitation fee

or voluntary donations for gaining admission in the Polytechnic/Institution or for any

vii.

v t.

1,4

other purpose shall be charged/ collected in the name of the Polytechnic/lnstitutionci ioi- any other purpose.

In case of such violation, the council shall place the facts to the poliry plannlng

Body/Govt. for inquiry and penal action as per the odisha professlonat EducationalInstitutions (Regutation of Admission and Fixation of Fee) Act, 2oo7 (opEI Act-2007).Further the council shall exercise its powers to withdraw affiliation of the erringPolytechnic/Institution from next academic session.

ii. In no case, original certificates of the student shall be retained by thepolytechnic/instituUon.

iii. In case a student leaves the polytechnic/Institution for reasons beyond his/hercontrol or any other reason, the fee should be refunded as per policy of the AICTE/Council/ Government.

5.4. Admission of Studentsi. The admission of students shall strictly be as per directions laid down by the state

Government. Reservation of seats shall be governed by the rules as prescribed byState Government.

ii' The number of students admitted for any course shall not exceed the sanctionedintake, as approved by the AICTE/ affiriated by the councir and/ or the stateGovemment from time to time.

iii. No student shall be admitted by the institution to any course, unless the affiliationhas been granted by the Council for the same course.

iv. If at the time of inspection or at any time it is brought to the knowledge of councilthat the institute has given admission to ineligible students, then Council shall havepower to withdraw afnliation of the institution and take any other action as deemedfit.

5,5 Examination conducted by Councili' It is mandatory for an institute affiliated to the Council to follow the Examination

Rules and Regulations and other instructions issued from time to time by councilstrictly.

ii. No affiliated institute shall endeavor to present a candidate / candidates notenrolled/registered with the council to any of the institute or council,s examinationwithout RegistraUon Number.

iii. The building and infrastructure including teaching faculty and other staff of affiliatedinstitutions shall be placed at the disposal of the council for conducting councilexamination and evaluation. The Management and the principal shall cooperate withthe council in free and fair conduct of examinations, evaluation of answer scripts andany other duty given by the Council. When require<.| by the Council, LhePolytechnic/Institution shall spare the services of eligible examiner(s) in each subjectfor evaluation and also eligible invigilators for any examination.

15

iv. Tne Polytechnic/Instituticn shall provide the list of Principal/Vice principalflraining

Officer/Workshop Su oeriniendents/lecturers/Sr. Lecturers/Professors,/Asst. professors

/Laboratory instructor/other supporting staff, if any before the conduct ofExaminations and also as and when required to the Council.

v. The polytechnic/institution will render all cooperation to the Council in conducting theexamination and checking the menace of copying, impersonation, leakage ofquestion paper and also other irregularities.

vi. compliance of academic calendar prescribed by tre council in respect of classes andinstitute examinations will be binding on the affiliated instifutes.

vii. The Polytechnic/Institution shall maintain records of attendance in both BiometricMachines and manual attendance registers, of all students for purposes ofregistration/appearing Examinations of the council. The enbies in these registersshall be properly checked at the end of each session/semester and signed bydesignated authority. The Biometric attendance recorded in the Biometric device&manual attendance registers shall be open to inspection by the officers of theCouncil/ Inspection Committee.

5.6. I'liscellaneousi. The Polytechnic/Institution seeking Councilt AffiliaUon/already affiliated to it shall be

open to inspection by the Inspection Committee deputed by the Council. Theguidelines for inspection of Technical Institutions/ Polytechnics enumerated atChapter-Vl shall be applicable.

ii. The Council shall cause an inspection, as when required, with or without prior notice,

to assess the inftastructural and other facilities available andl or to veriff thecompliance of condiuons, norms, standards etc. prescribed by the Council from time

to time.

iii. The Council shall cause an academic audi(inspection, as and when required, with orwithout prior notice, to assess the implementation of academic activities and

curriculum prescribed by the Council from time to time.

iv. The informaUon regarding the record destroyed due to fire/ffood or any other natural

calamity should be sent to the Councll within 10 days of such incident, fuiling which

no excuse will be accepted by the Council.

Role / Aims of Society/ Trust running the Polytechnic/ Institution (as perthe Society/ Trust Act)

The Society / Trust running the Polytechnic/Institution has a critical and key role toplay in providing a congenial academic environment in the Polytechnic/Instituuon tofulfill its aims and objects, to enable the staff provide quality education and to be a

centre for educational excellence. To achieve this aim, the role and responsibilities ofthe Society/ Trust are defined as under:

i. It should ensure that the Polytechnic/Institution must have laboratories,

a.

16

building, machiner/equrpment, furniture and qualified staff at least as perIrcrms of the Council/ AICTE/other statutory body/GoW. as applicable.ii. It shall ensure that the polytechnic/Institution is run as a communiq/ serviceand not as a business and that commerciarization does not take prace in thePolytechnic/Insutution in any shape whatsoever.

iii' It sha* ensure that the funds accruing from the porytechnic/Institution are spentfor the benefit of the polytechnic/Institution

and for its deveropment/expansionas per Society/ Trust Act.

iv' It sha' safeguard the autonomy of the principar and provide him totar supportfor effective and efficient management of the institution to furfi, the objectivesof the institution except when the principal goes against the established andclear directives laid down by the management.v' It sha' have contror over the porytechnic/Institution Advisory committee

and sha, approve the budget for the porytechni{Institution.vi' It sha, ensure that the porytechnic/Institution

has the basic essentiar faciritiessuch as laboratories, equipment, games and sports and other co_curricularactivitieq library books etc.The society/Trust wi' ensure that the porytechnic/Institution runs as per theprovisions of the AICTE Acvaffiriauon norms of councir ano sha, be committed to

!!|l[::J;y education to the students and for this sha, take necessary steps as

In addition to the aforesaid conditions, the institute sha, forow any otherguidelines/instruction issued by the Council/AICTE/State Governmenvother StatutoryBodies from Ume to time.

CHAPTER-VI

PROCEDURE FOR SUBMISSION OF APPUCATION FOR AFEILIATION,INSPECTION AND FOLLOW.UP ACTION

6,1 Steps for Application, Inspection and Affiliation

(i) The Porytechnic/ Instituhon furfilling the norms of the affiriation may appry onrine to thecouncir for new provisional affiriation/ extension of provisionar affiriation/reguraraffiriation in the proforma prescribed from time to time arong with the prescribedaffiliation fee within the time schedule as notified by the Council.(ii) The events for affiliation by the Council ,n.ff U" u, flf[*r,-a' Receipt of provisionar affiriation proforma arong with Affiriation fee onrineb. Inspection of Institution by Inspection .orr,n""c' processing of Apprication arong with Inspection committee report and finar

77

Declsion of the Council for grant cr refusal of aFfiliation and issue of Letterof Affiliation, if so granted.

d. Appeal provision fcr reconsideration of decision of Affiliation Committee

e. Issue of Letter of Affiliation on the basis of appeal, if affiliation is granted.

The schedule date of above events shall be notified by the council and shall also be made

available on the website of the Council.

(iii) Before applying for affiliation, the institute should ensure that it fulfills the essential

requirements of affiliation, attainment of desirable academic and admlnistrative

standards prescribed by the AICTE/Council Affiliation Bye-Laws and other crlterla for thispurpose.

(iv) On receipt of applications, the Council will examine the documents submitted and incase it is observed that the Polytechnic/ Institution fulfills the essential conditions, an

inspection shall be conducted .

(v) In case on scruUny of application, it is found that the Polytechniq Institution does not

fulfill dle essential conditions, it will be informed accordingly and no further action will

be bken by the Council till such conditions are fulfilled to the satisfaction of the Council.

(vi) The Inspection Committee shall visit the Institution/Polytechnic in the scheduled date

given by Council. The Committee shall verifo actual availability of land, building,

laboratories, equipment, computers, software, intemet, printers, book UUes, book

volumes, manpower available, and other registers etc. as per norms. Further, members

may interact with students and faculty members independenUy for the purpose of

inspection.

(vii) The inspection report along with observations of the Inspection Team will be placed

before the Affiliation Committee of the Council for appropriate decision regarding

grant of affiliation. The decision on grant of affiliation will be communicated to the

institute immediately after approval by Council through the Council

website/Electronically.

(vlii) The Institution/Polytechnic can file an appeal against the decision of Affiliation

Committee to the Chairman, SCTE&W or any officer duly authorized by him not

below the rank of Joint Secretary within the time schedule notified by the Council

every year.

(ix) The instituuon affiliated with the Council shall not run any other course/programme

of study in the premises/building prescribed for polytechnic/institution, which requires

affiliation with any other Councll or affiliating body, without concurrence of SCTE&W,

Odisha .

(x) In exercise of powers & functions conferred under clause 4(iv) of Memorandum of

association r-rf SCTE&W, Odlsha, the Council has the power to inspect Institution

periodically and examine and ensure the standards of the courses of study and

18

(xi)

(xii)

instructional facilities such as slaff, accommodation, equipment etc as per norms and

standards prescribed by the AICTE from time to time.

The SCTE&W may cause to conduct inspections with or without notirying the dates in

cases where specific complaints of mis-representation, violation of norms andstandards, mal-practices etc. are reported, to verify the facls.

If the VC,scrE&w so decides, the Inspection Report available with the council oninspection conducted within last 6 months from the date of invitation of applicationfor affiliation in an year, may be taken into consideration for the purpose ofaffiliation by the Affiliation Committee without causing fresh inspection.

6.2 Constituuon of the Inspection Committee

6.2.1 whenever it considers necersary, the council may appoint an Inspection committeeconsisUng of the following members or as approved by the Government:

i. An academician or educationist of repute, preferabry in the rank ofProfessor/Additional Director/Joint Director/principal of Govt. polytechnic

other than being inspected.

ii. Two Experts in the rank of Asst. professor or above from NITs/Govt.Engineering cofleges or Teaching Facurties from scrE&w approved Govt.Technical Institutions or equivalent officer of the scrE&w, odisha or anyother Expert approved by the Council.

iii. convener at the level of Deputy secretary/Deputy controller of scrE&w/Deputy Directors of the DTE&I odisha or any officer of equivarent ranknominated by the VC, SCTE&W.

The council will decide the chairman of the Inspection committee. If any member ofInspection Committee is unable to attend the scheduled visit or refuses or becomesincapacitated to take part in such scheduled visit, then the Vice-chairman, scrE&wmay choose any expert from approved panel of the experts/members. The Vice-chairman may also include experb from industry/employment/revenue field asadditional members at his discretion.

6.2.2 rhe council may also obtain, before the inspection any other information and theinstitution or the polytechnic shall be bound to provide such information to theCouncil.

6.2.3 The expenditure involved in conduct of the inspection(s) to technical institutions/polytechnic shall be borne by the Council.

6.2.4 Final Report of the findings along with the recommendations of the InspectionCommittee shall be submifted onllne on same day and the hard copy will besubmitted within three days of inspection.

6.2.5 The council may arrange for video recording of the proceedings of the inspectioncommittee, if required.

6.2.6 The council will provide logistrc support and approved remuneration to members ofthe Ccmmittee after completicn of work.

6.2.7 Notwithstanding anything contained above, the Council may engage third party

agencies on approval of Government for the purpose of inspection of institutions in

adherence to the provisions contained in the Affiliation Bye-Laws.

5.3. Constitution of the Afftliation CommitteeThe constitution of the Affiliation Committee shall be as follows:

i. The Vice Chairman SCTE&W, Odisha as the Chairman

ii. One Principal from Government Engineering College/NlT Rourkela/IlT

Bhubaneswar as nominated by Chairman of Council

iii. An Academician of repute /Retired Professor/officer of Repute as nominated

by Chairman of Council

iv. Deputy Director of the DTE&T, Odisha dealing with Diploma Education

v. The Secretary SCTE&W will be the Member Secretary.

The members of committee may change from time to time with approval of

Chairman of the Council.

6.4 Implernentation of the recommendations of the Inspection Committee:-

i. The technical institution/ polytechnic shall implement the recommendations ofthe Inspection Committee within the prescribed time limit (not beyond an

academic year).

ii. The technical institution/ polytechnic shall communicate to the Council action

taken by it (compliance) on the recommendations of the Inspection

Committee within prexribed time limit.

iii. The Council shall place the status on the implementation received from the

technical institutions/ polytechnics concerned before the Afflllation Committee.

iv. If the Affiliation Committee so decides, the Secretary of the Council will issue

Provisional Affiliation/Extension of Provisional Affiliation/ Regular Affiliation to

the Instjtutes within the scheduled date notified by Council, prior to the

admission process. In any case, such decision shall be communicated not later

than 15b or May or any date stipulated by the AICTE for the particular

Academic Year whichever is earlier.

Publication of information on the decision of the Council:-

i. The Council may also display its decision along with the findings and

recommendations of the Inspection Committee on its website or by any other

means for information of all the stakeholders of technical education.

20

ii. The institutions shall also publish in their websites, the recommendations ofthe Inspection Committee and the decision of the Council thereon torinformation to the geneml pubiic/students.

iii. The Council from time to time shall publish a list of Technical Institutions/Polytechnics with details of Programmes/ courses with intake, which complywith the norms and standards prescribed by the AICTE &Council and also thelist of polytechnics which do not comply with the norms and standards alongwith action recommended by the Council against such Institutions/Polytechnics.

6.6 Implementation of the decisionThe decision of the Affiliation committee and action to be taken, if any, shall becommunicated to the institute, DTE&T, state Government and AICTE/OtherStatuaries Bodied immediately.

6.7 Modalities for conduct of inspectaons and Documents to be verifiedThe Polytechnics/Institutions awaiting inspection for grant of Amliation/ Extension ofAffiliation/ Regular Affiliation shall make available the fo owing information/records/documents duly completed to the inspection committee (The Inspection committeewill verifo and mention about these aspects in their Inspection Report).

i. Extension of Approval//Letter of Approval for setting up of new TechnicalInstitution/Polytechnic of AICTE/ other statutory bodies;

ii. The constitution of the societyrrrust running the polytechnic/Institution; copy ofthe certificate of registration, names of the members of the societyrrrust withoccupation and address.

composition of the Polytechnic/Institution Governing Body, names of the members ofthe Governing Body with occupauon and address and its formation with reference tothe guidelines of AIcrE/ Council/ state Government. Affidavits/self-attestedstatement and other requisite documents, if any with regarcl to relation of themembers of the Polytechnic/Institution Governing Body with each other may beobtained and verified.

statement of income and expenditure of the polytechnic/Institution, and the balancesheet; copy of the audited accounts of the past three years, sources of income(regular or otherwise) for development or expansion of existing facilities, library,laboratories, playground etc.

An up- to- date statement showing the names and qualifications, date of birth of thePrincipal and teachers with their Aadhar number, Bank Account No., Teacher-IDallotted by the council as well as by AICTE and allotment of teaching work load inthe appropriate programme/course.

iii.

tv.

27

vl. Procf ,n respect of subjects offered in diploma v.rith faculty list along withqualifi caticn and experience.

vii, Payment of salaries as per AICTE pay scales/State Government prescribed pay

structure to the staff, disbursement of salaries by Diqital method, provision of theProvident Fund[DS, and other benefits to the employees if any, are to be verlfied.

Proof of payment of salary and PFITDS etc are to be submitted along with Inspection

report.

viii. Proof regarding possession of land, kisam, general suitability of the land & building

for Polytechnic/Institution purposes (i.e. Instructional area. Administrative area,

Amenities area, Circulation area); adequacy of class-rooms: availability of spare

rooms for co-curricular activities as per AICTE/Council/State Government normsprescribed.

ix. Dimensions of the stack room and of the reading room, number of books with details

regarding purchase of books, different categories of books; annual budgets for the

library; number of joumals/ magazines subscribed to etc. as per norms prescribed by

Affi liation Bye-laws/AICTE norms.

x. Dimensions and number of laboratoriesflVorkshops for the different disciplines;

equipment (type, specification, availability in number, Working condition or not);

apparatus, raw materials etc. as prescribed by the Council; annual budget forexpansion/run ning of facilities in the LaboratoriesAA/orkshops.

xi. Details of number of computers available In different labs, Computer Centre,

availability of software, Printers and peripherals etc.. Intemet speed, type ofconnection (Dial up, Broad band, OFC, Radio modem, WI-FI etc), Intemet service

provider with scheme etc. against Internet bandwidth prescribed in the AICTE APH

of the corresponding year.

xii. Details of play grounds available; other recreational facilities, provision for medical

check-up etc.

xiii. Health and sanitary conditions certificate from the municipal/competent local

authorities, fire safety and safe drinking water certificates as per AICTE APH of the

corresponding year.

xiv. In case Polytechnic/Institution is expanding; plans/detailed information on sources offinance and availability of additional land etc.

xv. Fulfillment of conditions laid down/deficlencies pointed out by the Council earlier,

evidence to be provided to the Inspection Committee (applicable in the case ofsubsequent inspection only).

xvi. Promotion for use of non-conventional energy resources, tree plantation, water

harvesting, energy conservation, water conservation, sustainable development,

environmental friendly policies etc.

22

The copies cf documents/ information regarding the above itemsshould be prepared and certified by the principal for handing over tothe Inspection Committee, which will forward the same along with itsrepo* to the Council,

CHAPTER.VIIWITHDRAWAL OF AFFILIATIOT{ &IMPOSMON OF PENALITES

7 -7 The council shail have the power to withdraw the affiriation of aPolytechnic/Instituuon. Affiliation may be withdrawn by the council for a particularperiod or permanently either in a particular branch or in all branches or for the wholeinstitute.

7.2 Proceedings for withdrawal of affiliation shall be initiated by the Council in case thepolytechnic/institute is found guilty of committing an action as detailed below afterfollowing due procedure to ensure natural justice.

i. Engagement in activities prejudiciar to the interest of the state, incurcating orpromoting feerings of disroyarty or disaffection against the Governmentestablished by law.

ii' If the norms and conditions of affiriauon as prescribed under the Bye-Laws, atany time, are viorated, or if any unfavourabre report is received from theInspection committee of the councir, or for any other reasons, the council is ofthe opinion that the institution ought not to continue to be affiriated, as aninstitution of the Council.

iii' If the Polytechnic/ Institution obtains affiriation by fraud, mis-representing orsuppressing any particulars/ facts.

iv. Non-fulfillment of conditions raid down regarding deficiencies to be removed,even after due notice.

v. Disregard of rures and conditions of affiriation even after receiving wamingletters.

vi' Non-availability of proper equipmenv space/ staff/ computers/Internet faciriuesfor teaching a particular subiect.

vii. Any violation of the norms that have been prescrrbed by the Honue SupremeCourt of hdla.

viii. Any activity on the campus against the dignity of an educationar insutute.ix. Non viability of conduct of class due to fewer admissions against the sanctioned

intake.

Total number of Teaching Faculty is less than the required numbers.

If recognition/ extension of approvar/ approvar of a porytechnic/ Institution iswithdrawn by the AICTE/ pCI/ NCHMCT/Other statutory body /State Government, as

7.3

7.4

applicaD;e, iii such a case, afflliation shall cease from ihe ciate of withdrawal of such

recognlticn/a pproval automatically.

If at any stage it is found that an institution had committed in the past any

illegality/irregularity or violated any of the rules/regulations/instructions of the

Council/State Government, the affiliation can be withdrawn by the Council for the

current academic session irrespective of the fact that the institution has been

granted recognition by the State GovernmenVAICTE and the institution has already

sponsored the students for Council's examinations.

Once ProvisionaURegular Affiliation granted to the polytechnidinstitute is withdrawn

by the Council on the ground of serious irregularities which amount to cheating $eCouncil/causing embarrassment to it, the Council may Black List such an instifution

to debar it from seeking re-affiliation in future.

In every case, in which the withdrawal of an affiliation is proposed, the Council shall

provide adequate opportunity to explain its case to the Polytechnic/ Institution. The

decision to withdraw afnliaUon shall be taken by the Council only after sudt

explanation has been duly considered. Such decision by the Council shall be final

and binding.

Process of Withdrawal of affiliaUon shall broadly cover the following procedure:

a. Show cause notice to the concemed Institute/Polytechnic indicatng the

inegularities/complaints/instances of violation of norms on affiliation etc. to reply

within a stipulated date not beyond one month.

b. Enquiry by an Inspection Committee to be constituted by VC, SCTE&W

c. Based on the report of the Inspection Committee, if deficiencies are found or

allegations are established ,the matter will be taken up by i$e Affiliation Committee

for hearing and the institution concemed will be intimated in writing to remain

present before the Committee for the purpose of hearing.

d. If the allegations or objection/ offence relate to Infrastructure or Manpower

deficiencies, then an opportunity may be given to the institution concemed to

comply with the findings of the Inspection Committee report within a period not

beyond 2 months. In that case, the Inspection committee may be sent again to

verifo whether appropriate compliance has been made or not, who will submit their

report to the Council. The affiliation committee shall go through the

Complaints/objections/offences etc., both the Inspection Committee Reports,

Compliance report submitted by the Institute/Polytechnic concemed and take a

decision on withdrawal of Affiliation.

e. The decision of the Affiliation committee shall be intimated to the Principal of the

Polytechnic /Institution concerned and also to Govt. and AICTE/other statutory

body.

f. The Institute may appeal to the Chairman of SCTE&W or any offcer duly

authorized by him not below the rank of loint Secretary against the decision so

7.5

7.6

7.7

24

taken by the Affiliation Committee within 30 days, whose decision is final andbinding.

7.8 Council shall have powers to impose penalties on affiliated institutes upon detectionof following irregularities/malpractices. An enquiry shall be conducted and based onits repoG the penalty may be imposed by the Council.

CHAPTER.VIUEQUIVALENCE AND ELIGIBILITY

8.1 Equivalence to be granted to the Diploma courses offered by Boad ofTechnica! Education of other States

i. If nomenclature of the Diproma course is same and if it is approved by theAICTE, equivalence will be granted straightway.

ii. If nomenclature is different, criteria for granting equivalence to AICTEapproved diploma programme will be as follows:-

Curriculum of the course will be compared with existing curriculum of SCTE&W byforming an Expert committee. lf 75o/o curriculum is found similar by the ExpertCommittee, equivalence may be granted.

Sl No Nature of unfair means/rrregularity/offence Punishment

1 Tampering of records relating to admissionand examination of students.

A Fine of Rs 25,000/- in each case

2 Charging of extra fees for Mark Sheet /Diploma Certificate / appearing exams/Shotage of Attendance/allowing tocopy/Any other un-authorized charge fromthe students

A Fine of Rs 10,000/- in each case

Retendon of Original Certificates ofStudents

A Fine of Rs 10,000/- in each case

4 Disregard of instructions of theCounciUDTE&T/Govt.

A Fine of Rs 20,000/- in each case

5 Tampering Biometric Attendance A Fine of Rs. 50,000/- in firstoccurrence and Rs. 1 Lakh insubsequent occurrence.

6 Leaking of Question paper of Council The entire cost of re-examinationacross the state wlth new questionpaper shall be levied from theinstitute concerned and fine of Rs.1lakh.

25

8.2 For Other Institutionsi. The Council ma)'grant equivalence to any Diploma, Post Dipiorna, Advance Diploma

or any such programmes conducted under any similar Council or any examination

authority located in Odisha state or outside Odisha state on the basis of scrutiny ofcurriculum and other relevant parameters of an institutions/ Society/ Council.

ii. To consider the grant of equivalence by an institution/ Society/ Council, a processing

fee of Rs,50,000/- per curriculum/course shall be charged by the Council,

iii. The Council shall issue eligibility certificate on the basis of equivalence granted to

any course or programme,

iv. No fee shall be charged from Government Departments. The list of equivalent

courses, recognized by SCTE&W shall be notified by the Council.

For individual cases reference made by Departnents/ Boards/Councils/CorporaUons/ andividuals etc.

The Council shall constitute a Standing Committee. The Standing Committee shall make

recommendations for consideration of Council. The Council may prescribe fee for this

purpose from Ume to time as per approval of Chairman of the Council.

Equivalence b @urses offered in Distance Learning Mode

Such cases will be considered as per the existing norms laid down by the AICTE/

other statutory bodies.

CHAPTER-IX

CLOSURE OF INSTITUION

The managements desirous of closing down their institutions shall apply to the

Council on or before the last day of April of the preceding year, stating fully the

grounds for closure, and pointing out the assets in the form of building and

equipment their origlnal costs, the prevailing market value and the grants so far

received by it from the Government or from public funding agencies, if any. In such

case, the Institute must submit plans to setde the liabilities such as payment of

compensation to the teachers and the staff retrenched, outstanding claims of other

outside agencies, students records and certificates etc.

On receipt of such an application, the Council shall cause to make enquiries as it may

deem fit to assess and determine whether the institution will be permitted to effect

the closure.

If the Council decides to recommend the closure, it shall prepare and submit to the

State Government, a report on the extent of damages or compensation to be

recovered from the management and modalities to handle the students related

records.

If the State Government decides to take over the institution or transfer the same to

9.1

a?

9.3

9.4

26

9.5

another management rle procedure to be foilowed shall be

orescribed by the State Government.

The Procedure to effect the closure shall be in phases so asstudents already admitted to the institution are not affected.

such as may be

to ensure that the

CHAPTER-X

INTERPRETATION REPEAL AND SAWNG

10,1 Interpretationon any question as to the interpretaton of any provision of Affiliation Bye-laws, thedecision of Chairman of the Council shall be final.

10.2 Repeal and Saving10'2.1 The exisUng provisions regarding afftliation regulations and any notification or

orders issued thereunder are hereby repealed by Affiliation Bye-laws, provided that:

i) such repeal shall not affect the previous operation of the said regulations orany notifications or orders made, or anything done, or action taken, thereunder

ii) Any proceeding under the same Regurations pending at the commencement ofthese Affiliation Bye-raws shail be continued and disposed of, as far as maybe, in accordance with the provisions of these Affiriation Bye-raws, as if suchproceedings are under these Bye-laws.

iii) Nothing in Affiliation Bye-raws shail be construed as depriving any person to, whom Affiliation Bye-raws appry, or any right of appear which had accrued to', trim undei-"thd legulations, notifications or orders in force before the

commencement of these Affiliation Bye-laws.iv) An appear pending at the commencement of these Affiriation Bye-raws against

an order made before such commencement shafl be considered and ordersthereon shall be made in accordance with Affiriation Byelaws as if such orderwere made and the appeals were preferred under Affiliation Bye-laws.

t0,2.2 As from the commencement of these Affiliation Bye-laws any appeal orapplication:for ieview against any orders made before such commencement shall bepreferred to or made under Affiliation Bye{aws as if such orders were made underAffiliation Bye-laws.

l0.3Jurisdiction to file suits10.3.1 rhe secretary shafl be the regar person in whose name the Councir may sueor may be sued.

10.3.2 The legal jurisdiction for the suits to be filed against the council shall be theOrissa High Court, Cuttack only.

ORDER

ordered that notification is published in the Exiraordinary issue of the odisha Gazette forgeneral information and copies be forwarded to all of the Departments of Government and

placed in the website of Skill Development & Technical Education Department.

By Order of the Governor

Aa-er<--___a-(S .K. Sinsh)

Commissioner-cum-Secretary to Go/emment

Memo No. 25? I /sDTE., Bhubanes:war, Dated q )6 | ,S

Copy along with soft copy in CD forwarded to the Secretariat Gazette cell (OdishaSecretariat), Commerce and Transport Deparbnent, Bhubaneswar for information andnecessary action.

They are requested to publish the Notification in an extraordinary issue of the OdishaGazette and supply sO(Fifty) copies of same to this Departrnent.

Q-4-'\s-"\r.\'

Memo No. 9-s 14ott, Bhubanesv,ar, oatea \16r,r.,jt!#,?t$$QrnmentCopy forwarded to Director, Technical fducatibnla-training, Odisha, CuttacV Vice

Chairman, SCTE&W, Odisha, Bhubaneswar for information and necessary action.

Copy forwarded to Secretary, AICTE, Nelson Mandela Marg, Vasant Kunj, New Delhi-110067 for information and necessary action.

Memo No. 2s73 ,rrrE., Bhubaneswar, Dated

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Memo No. jLYTl ,to*., Bhubaneswar, Dated

copy forwarded to All Departments of Government / All Heads of Department forinformatior and necessaiy action.

Memo No. 2S-4\-lSofE., Bhubaneswar, Dated ,r,,i'u#ffi*$:*:*

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copy forwarded to All Government Engineering schools/polytechnics/ All Governmentms of the State for information and necessary action.

Memo No. 7\ 4 ( sotE., Bhubanes:war, Dated

copy forwarded to Higher Technical Education section/ITl section/ p&B sectionGuard File(lO coples) for information and necessary action.

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Memo No. 2s74 lsore., Bhubaneswar, Dated \16f rc,"ti-1i'iti'Ill.,I'copy forwarded to Generar secretary, opEsA, IRc Vi age, Bhubaneswar for

information and necessary action.

V^r'''Memo No. 2s78 rsorE., Bhubaneswar, Dated yl6)re 'r:;iijlq$:ffiO'-'

copy fonararded to Head state portal Group, IT centre, odi-sha Secretaria{ Manager

[ecn.)., NIC Bhubaneswar ) for information and necessary action with request to displaythe same in the website of SD&TE Depaftment.

29

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