February 25, 2021 Agenda - City Council

of 3 REGULAR CITY COUNCIL AGENDA February 25, 2021 Amended 2/23/21 to change the COVID-19 update to COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate Health Order and change the order of items. AMENDED 2/25/21 TO ADD Consideration and potential adoption of Resolution 21-10 requiring face coverings in public places

City Council

PROPOSED AMENDED - AGENDA Regular Meeting February 25, 2021 at 5:30 PM Legion Hall – Below City Hall 216 East Park Street McCall, ID AND MS TEAMS Virtual

ANNOUNCEMENT: Due to McCall’s commitment to stay healthy in response to the COVID-19 Emergency and ensuring that the City’s Business continues, this will be both an in person and virtual meeting. The Legion Hall’s 6-foot social distancing Occupancy Capacity is 11. The Council Members and staff who are anticipated to be in attendance is 2. The first 9 persons who appear will be allowed to be present in the meeting location. Masks will be required, and social distancing will be enforced. All other persons may be in attendance virtually. Any member of the public can join and listen only to the meeting at 5:30 p.m. by calling in as follows: Dial 208-634-8900 when asked for the Conference ID enter: 827 785 686# Or you may watch live by clicking this link: https://youtu.be/0V2hDG3jIvQ

OPEN SESSION PLEDGE

OF ALLEGIANCE

APPROVE THE AGENDA

CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following ACTION ITEMS: 1. City Council Regular Minutes – February 11, 2021 (ACTION ITEM)2. Payroll Report for period ending February 5, 2021 (ACTION ITEM)3. Warrant Register – GL (ACTION ITEM)4. Warrant Register – Vendor (ACTION ITEM)5. AB 21-043 City Licenses Report to Council Per McCall City Code (ACTION ITEM)6. AB 21-055 Council’s Review of the Treasurer’s Report as Required by IC 50-208

(ACTION ITEM)7. AB 21-056 Request to Approve Resolution 21-07 Adopting a Non-Discrimination Policy

Statement and Notice Under the Americans With Disabilities Act (ACTION ITEM)8. AB 21-057 Request to Proclaim March 4, 2021 as Celebration of Idaho Day in the City of

McCall (ACTION ITEM)9. AB 21-058 Request to Proclaim March 2, 2021 as National Education Association’s Read

Across America Day (ACTION ITEM)

https://youtu.be/0V2hDG3jIvQ


10. AB 21-048 Request to Approve the Updated Bond Counsel Proposal from Skinner Fawcett(ACTION ITEM)

REPORTS

AB 21-053 Golf Course Advisory Committee Annual Report to Council

GENERAL PUBLIC COMMENT – HOW TO SUBMIT COMMENTS Public comment will only be accepted in writing prior to the meeting. To ensure that the Council receives all comments prior to the meeting, all comments must be submitted prior to 3:00 pm on February 25, 2021. There is a link to submit your written comment on the City’s website at https://www.mccall.id.us/packets – No verbal comments will be received during this part of the meeting.

PUBLIC HEARING AB 21-051 Request to Approve Resolution 21-06 for the 2021 Golf Course Rates

Increase (ACTION ITEM)

AB 21-047 Request to Approve the submittal of an Idaho Community Development Block Grant application for McCall Senior Center Parking and Drive Access Improvements (ACTION ITEM)

PUBLIC HEARING TESTIMONY – HOW TO SUBMIT COMMENTS The public may attend in person to make public testimony; however, due to limited space, public testimony submitted in writing prior to the meeting is strongly encouraged. Only 9 members of the public will be invited into the meeting space at one time. Once those who make their comment in person, will need to exit for others to have the opportunity to make testimony. Masks will be required, and social distancing will be enforced. To ensure that the Council receives all comments prior to the meeting, written comments must be submitted prior to 3:00 pm on February 25, 2021 on the City’s website at https://www.mccall.id.us/packets. All written testimony will be either read into the record or attached to the minutes for the record.

If a member of the public would like to make comment during the live meeting online or to call-in, please sign up at www.mccall.id.us/packets prior to 3:00 pm on February 25, 2021. Once we receive your request to make public comment related to the posted public hearing above, a link will be sent to you with instructions. Again – written comments are preferred.

BUSINESS AGENDA COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate

Health Order -(AMENDED 2/23/21) Consideration and potential adoption of Resolution 21-10 requiring face coverings in public places (PROPOSED AMENDMENT 2/25/21) (ACTION ITEM)

https://www.mccall.id.us/packets


http://www.mccall.id.us/packets


AB 21-061 Request an appointment to the Local Option Tax Commission – Craig Vroom (ACTION ITEM)

AB 21-044 Request to approve Findings of Facts and Conclusions of Law Documents denying Variance Application VAR-20-01 for 221 Morgan Drive (ACTION ITEM)

AB 21-052 Request for Approval to Submit a McCall Rotary Club Grant Application to Support Play Equipment for Brown Park (ACTION ITEM)

AB 21-045 Request to Approve submittal of an Idaho Commission for Libraries Grant to support a Summer Intern for the McCall Public Library (ACTION ITEM)

AB 21-054 Request to Approve the Agreement with Armstrong Consultants to perform an Independent Fee Evaluation for T-O Engineers’ Professional Services for AIP 3-16-0023-030-2020 – East-West Taxiway (ACTION ITEM)

AB 21-046 Request to Approve the Coronavirus Response and Relief Supplemental Appropriations Act Application for COVID-19 Expenses (ACTION ITEM)

AB 21-050 Request to Approve Hangar 104 Lease for the McCall Youth Learning Aviation Foundation and cancel the existing Hangar Lease of the Carter Family Trust (ACTION ITEM)

AB 21-049 Request to Approve 2021 Sub Lease Agreement Between Pump House Books and The Central Idaho Historic Museum (ACTION ITEM)

AB 21-060 Request for Approval of Resolution 21-09 to Adopt the Updated Record Retention Schedule (ACTION ITEM)

AB 21-059 Request to Approve Resolution 21-08 Adopting the 2021 Governance Manual Update (ACTION ITEM)

Upcoming Meeting Schedule

ADJOURN

American with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, please contact City Hall at 634-7142 at least 48 hours prior to the meeting.

BLANK PAGE

of 3 Agenda – Regular City Council Meeting February 25, 2021

City Council

AMENDED - AGENDA Regular Meeting February 25, 2021 at 5:30 PM Legion Hall – Below City Hall 216 East Park Street McCall, ID AND MS TEAMS Virtual

ANNOUNCEMENT: Due to McCall’s commitment to stay healthy in response to the COVID-19 Emergency and ensuring that the City’s Business continues, this will be both an in person and virtual meeting. The Legion Hall’s 6-foot social distancing Occupancy Capacity is 11. The Council Members and staff who are anticipated to be in attendance is 2. The first 9 persons who appear will be allowed to be present in the meeting location. Masks will be required, and social distancing will be enforced. All other persons may be in attendance virtually. Any member of the public can join and listen only to the meeting at 5:30 p.m. by calling in as follows: Dial 208-634-8900 when asked for the Conference ID enter: 827 785 686# Or you may watch live by clicking this link: https://youtu.be/0V2hDG3jIvQ

OPEN SESSION PLEDGE

OF ALLEGIANCE

APPROVE THE AGENDA

CONSENT AGENDA All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and will be enacted with one motion unless a Council Member specifically requests it to be removed from the Consent Agenda to be considered separately. Staff recommends approval of the following ACTION ITEMS: 1. City Council Regular Minutes – February 11, 2021 (ACTION ITEM)2. Payroll Report for period ending February 5, 2021 (ACTION ITEM)3. Warrant Register – GL (ACTION ITEM)4. Warrant Register – Vendor (ACTION ITEM)5. AB 21-043 City Licenses Report to Council Per McCall City Code (ACTION ITEM)6. AB 21-055 Council’s Review of the Treasurer’s Report as Required by IC 50-208

(ACTION ITEM)7. AB 21-056 Request to Approve Resolution 21-07 Adopting a Non-Discrimination Policy

Statement and Notice Under the Americans With Disabilities Act (ACTION ITEM)8. AB 21-057 Request to Proclaim March 4, 2021 as Celebration of Idaho Day in the City of

McCall (ACTION ITEM)9. AB 21-058 Request to Proclaim March 2, 2021 as National Education Association’s Read

Across America Day (ACTION ITEM)10. AB 21-048 Request to Approve the Updated Bond Counsel Proposal from Skinner Fawcett

(ACTION ITEM)

https://youtu.be/0V2hDG3jIvQ

of 3 Agenda – Regular City Council Meeting February 25, 2021 Amended 2/23/21 to change the COVID-19 update to COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate Health Order and change the order of items.

REPORTS

AB 21-053 Golf Course Advisory Committee Annual Report to Council

GENERAL PUBLIC COMMENT – HOW TO SUBMIT COMMENTS Public comment will only be accepted in writing prior to the meeting. To ensure that the Council receives all comments prior to the meeting, all comments must be submitted prior to 3:00 pm on February 25, 2021. There is a link to submit your written comment on the City’s website at https://www.mccall.id.us/packets – No verbal comments will be received during this part of the meeting.

PUBLIC HEARING AB 21-051 Request to Approve Resolution 21-06 for the 2021 Golf Course Rates

Increase (ACTION ITEM)

AB 21-047 Request to Approve the submittal of an Idaho Community Development Block Grant application for McCall Senior Center Parking and Drive Access Improvements (ACTION ITEM)

PUBLIC HEARING TESTIMONY – HOW TO SUBMIT COMMENTS The public may attend in person to make public testimony; however, due to limited space, public testimony submitted in writing prior to the meeting is strongly encouraged. Only 9 members of the public will be invited into the meeting space at one time. Once those who make their comment in person, will need to exit for others to have the opportunity to make testimony. Masks will be required, and social distancing will be enforced. To ensure that the Council receives all comments prior to the meeting, written comments must be submitted prior to 3:00 pm on February 25, 2021 on the City’s website at https://www.mccall.id.us/packets. All written testimony will be either read into the record or attached to the minutes for the record.

If a member of the public would like to make comment during the live meeting online or to call-in, please sign up at www.mccall.id.us/packets prior to 3:00 pm on February 25, 2021. Once we receive your request to make public comment related to the posted public hearing above, a link will be sent to you with instructions. Again – written comments are preferred.

BUSINESS AGENDA COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate

Health Order (ACTION ITEM) (AMENDED 2/23/21)

AB 21-061 Request an appointment to the Local Option Tax Commission – Craig Vroom (ACTION ITEM)

AB 21-044 Request to approve Findings of Facts and Conclusions of Law Documents denying Variance Application VAR-20-01 for 221 Morgan Drive (ACTION ITEM)



http://www.mccall.id.us/packets

of 3 Agenda – Regular City Council Meeting February 25, 2021 Amended 2/23/21 to change the COVID-19 update to COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate Health Order and change the order of items.

AB 21-052 Request for Approval to Submit a McCall Rotary Club Grant Application to Support Play Equipment for Brown Park (ACTION ITEM)

AB 21-045 Request to Approve submittal of an Idaho Commission for Libraries Grant to support a Summer Intern for the McCall Public Library (ACTION ITEM)

AB 21-054 Request to Approve the Agreement with Armstrong Consultants to perform an Independent Fee Evaluation for T-O Engineers’ Professional Services for AIP 3-16-0023-030-2020 – East-West Taxiway (ACTION ITEM)

AB 21-046 Request to Approve the Coronavirus Response and Relief Supplemental Appropriations Act Application for COVID-19 Expenses (ACTION ITEM)

AB 21-050 Request to Approve Hangar 104 Lease for the McCall Youth Learning Aviation Foundation and cancel the existing Hangar Lease of the Carter Family Trust (ACTION ITEM)

AB 21-049 Request to Approve 2021 Sub Lease Agreement Between Pump House Books and The Central Idaho Historic Museum (ACTION ITEM)

AB 21-060 Request for Approval of Resolution 21-09 to Adopt the Updated Record Retention Schedule (ACTION ITEM)

AB 21-059 Request to Approve Resolution 21-08 Adopting the 2021 Governance Manual Update (ACTION ITEM)

Upcoming Meeting Schedule

ADJOURN

American with Disabilities Act Notice: The City Council Meeting room is accessible to persons with disabilities. If you need assistance, please contact City Hall at 634-7142 at least 48 hours prior to the meeting.

BLANK PAGE

MCCALL CITY COUNCIL Page 1 of 10 February 11, 2021 Regular Meeting

MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual February 11, 2021 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Chamber Department Reports Public Comment Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, and Council Member Nielsen all answered roll call. Council Member Callan was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Morgan Bessaw, City Planner; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Vlatko Jovanov, Network Administrator; Justin Williams, Police Chief; Nathan Stewart, Public Works Director Also, in attendance were Steve Millemann, Millemann Pittenger & Pemberton LLP; Steve Richards, Shimmick Construction; Jim Fronk, James Fronk Consulting LLC; Lisa Beck, Epikos Architecture; Joan Edwards; Dwain Sanders Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Maciaszek seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA


Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Special Minutes – September 25, 2020 2. City Council Special Minutes – January 7, 2021 3. City Council Regular Minutes – January 14, 2021 4. Payroll Report for period ending January 22, 2021 5. Warrant Register – GL 6. Warrant Register – Vendor 7. Accept the Minutes of the following Committees

a. Airport Advisory Committee – December 4, 2020 b. Golf Advisory Committee – December 9, 2020 c. Historic Preservation Commission – December 14, 2020 d. Library Board of Trustees – November 19, 2020 e. Library Board of Trustees – December 17, 2020 f. McCall Redevelopment Agency – August 18, 2020 g. McCall Redevelopment Agency – September 22, 2020 h. McCall Redevelopment Agency – October 20, 2020 i. McCall Redevelopment Agency – November 10, 2020 j. Parks and Recreation Advisory Committee – September 9, 2020 k. Parks and Recreation Advisory Committee – October 21, 2020 l. Parks and Recreation Advisory Committee – November 18, 2020

8. AB 21-037 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. The Clerk Report activity reflects closed businesses received during the renewal period. Action: Council review the License report.

Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried. REPORTS No one was present from the McCall Area Chamber of Commerce. The Council had no questions for the Chamber or staff and made no comments.


PUBLIC COMMENT Mayor Giles called for public comment at 5:35 p.m. Hearing no comments, Mayor Giles closed the comment period. PUBLIC HEARING AB 21-033 Request Consideration for VAR-20-01, Variance Application for 221 Morgan

Drive and request to Direct Staff to Draft Findings of Facts and Conclusions of Law Documents

Mayor Giles opened the public hearing at 6:37 p.m. City Planner Morgan Bessaw presented the request for consideration for VAR-20-01, Variance Application for 221 Morgan Drive. During their November 3, 2020 meeting, the Planning and Zoning Commission voted 5 – 2, to approve the findings recommending City Council approve the variance application. During their December 3, 2020 meeting, the McCall City Council held a public hearing on VAR-20-01. The hearing was closed, and the application was continued to the January 14th meeting to allow more time for deliberations. Following the meeting, the applicant’s representative asked that the Council consider reopening the public hearing to address select new information that was introduced after the hearing was closed. The Council approved the request to reopen the hearing. The public hearing and new information on the project will be limited to three topic areas: 1. The assertion that, through appropriate due diligence, the Sanders’ should have been aware of the limited buildable area and that a variance would be required to proceed outside of that area; 2. The assertion that granting the Variance would set a precedent for other applications; 3. The assertion that denial of the Variance Application is necessary to protect the River. The full application is for a Record of Survey application to remove the 20-foot setback from the 100 year floodplain on the subject parcel, within the River’s Crossing plat, as well as a Variance and Shoreline Review application to waive the 50 foot setback requirement from the ordinary high-water mark and special flood hazard area of the North Fork of the Payette River, to permit the construction of a new 4,080 sq. ft. residence with an additional 3,631 sq. ft. of patios and a 2,941 sq. ft. detached shop with a 747 sq. ft. attached accessory dwelling unit with 564 sq. ft. of patios, for a total building and patio footprint on the site of 11,494 sq. ft. The development is located primarily within the special flood hazard area and of the Payette River and located entirely within the Shoreline and River Environs Zone. City Planner Bessaw addressed the due diligence of the applicant by referencing a portion of Unofficial Transcript for the McCall Area Planning and Zoning Commission’s September 1, 2020 Meeting Regarding VAR-20-01 for 221 Morgan Dr distributed to the Council and as part of the minutes, Attachment 1. gave a brief explanation of what the criteria are when considering the variance request. Per MCC 3.13.021 variances should only be granted if special physical conditions and circumstances applicable to the land, structure or building involved make a literal enforcement of the provisions of this title an undue hardship, and that the special conditions and circumstances are peculiar to the land, structure or building involved, and are not applicable to other lands, structures or buildings conforming to this title in the vicinity. The applicant has stated


that the buildable area of the lot is 6,415 sq. ft. once the 50 ft. setback from the SFHA, the side setbacks, and the HOA setback of 50 ft. from Morgan Dr.(code only requires 20 ft.) is taken into account and that this constitutes an undue hardship to develop the property as they desire. Steve Millemann, attorney, presented for the applicant. He stated the Planning & Zoning Commission (PZC) did not agree with staff about this not adhering to the McCall Comprehensive Plan and he responded to the written comments, the staff report, and the PZC. He pointed out there is embedded language in the Shoreline and River Environs ordinance 3.7.023b2 that is in contradiction and negates the McCall City Code Title 9 Chapter 8. He believes no one was aware of this contradiction when the code was adopted in 2019 nor was the applicant 3 years ago when they began this journey. Jim Fronk, James Fronk Consulting LLC, gave his credentials and shared his experience with working with water quality issues. He spoke to the area of impact and the work done to keep far up on the ridge. He shared that no untreated water would flow to the river and discussed the wetland impact. Steve Richards engineer and President of Shimmick Construction gave a brief background of his experience and his involvement with the civil construction and design committee and is a member of the applicant team. He spoke to the excavation impact and the wetlands. Joan Edwards, past member of the Design Review Committee, gave her credentials. She is very familiar with the lot in question and shared that this project is one of the few homes that is doing its best to stay nestled into the trees to have the least impact to the forest and viewshed. Mr. Millemann continued by addressing the floodplain code. Dwain Sanders, applicant, shared what investigation was done on this property and that a two-story home was not conducive for his wife and daughter. He spoke about not discovering the conflictive code until 3 years into this project. Mr. Fronk addressed the process. Mr. Millemann described the uniqueness of the lot and addressed the concern this request would be setting a precedent by showing how different all the other lots along the river are in comparison. He wrapped up his presentation by explaining that the applicant had done his due diligence and there have been many professional examinations of the property. Council Member Nielsen asked for clarification of the shoreline environ issues of the river to around the lake. Mr. Millemann explained the lakeshore and river’s shore have two different construction standards and does not believe this conflict will be found around the lake. Mayor Giles asked for clarification of what is required when there are conflicts in the code and City Planner Bessaw gave a brief explanation of the two codes and the set back. She also clarified the review process for applications. No formal application was submitted until July 2020. Mayor Giles called for any additional public comment at 6:50 p.m. He recognized the receipt of the written comments and all Council members stated they have read the comments. The comments will not be read out loud but will be part of the minutes as Attachment 2. Mayor Giles closed the public hearing at 6:53 p.m.


The Council discussed. Mayor Giles stated there was two options: proceed or table the issue to the next meeting. When polled, all Council members were ready to proceed. Council Member Maciaszek moved to deny the variance, direct staff to draft findings of facts and conclusions of law for review and approval at the next regular Council meeting. Council Member Nielsen seconded the motion. There was a discussion to explain each Council members view of the motion. Council Member Maciaszek feels there is no real hardship due to the size of the home for the lot size and that it is important to heed the public comments and follow the city code. Council Member Nielsen echoed Council Member Maciaszek. He does not feel it meets the hardship criteria either and stated there are many unique properties in McCall. He feels it is important to follow city code and not set a precedent. He is concerned about growth in our area, especially on the river. This was not an easy decision. Council Member Holmes tends to lean toward the legal findings of fact of PZC and believes it is wrong to consider the square footage of the house as it does meet code as well as this is an unique lot and that needs to be considered. Mayor Giles had no additional comments. In a roll call vote Council Member Maciaszek, Council Member Nielsen, and Mayor Giles all voted aye, Council Member Holmes voted no, and the motion carried. BUSINESS AGENDA AB 21-032 Request to Approve Minor Plat Amendment SUB-20-03 for Aspen Ridge III City Planner Morgan Bessaw presented the Minor Plat Amendment SUB-20-03 for Aspen Ridge III. A Minor Plat Amendment application for Aspen Ridge III to combine the 6 Cattail Point condominium sites and their exclusive common area, totaling 32,017 square feet, into one lot of record. A properly noticed public hearing was held on the application during the McCall Area Planning and Zoning Commission’s regularly scheduled November 3, 2020 meeting. The Commission unanimously recommended approval of the application to the McCall City Council. No public comments were received. She read the Conditions of Approval which are as follows:

1. All applications (ROS-20-22, VAR-20-01, SH-20-03) are contingent upon the others receiving final approval.

2. Prior to issuance of a building permit, the applicant shall receive final engineering approval (see agency comments above).

3. Prior to issuance of a building permit, the applicant shall receive approval for a McCall Floodplain Development Permit.

4. Prior to issuance of a building permit, the application shall purchase two sewer connection permits as required by the Payette Lakes Recreational Water and Sewer District and shall adhere to all other district requirements (see agency comments above).

5. Prior to issuance of a building permit, the applicant shall receive approval of an administrative approval application in relation to the proposed local housing unit in the accessory structure and approval from the City Council for the proposed deed restriction language.


6. Prior to issuance of a Certificate of Occupancy, the applicant shall provide a copy of the recorded deed restriction for the local housing unit within the accessory structure.

7. Approval of this application shall lapse and become void whenever the applicant has not applied for a building permit within one year from the date of City Council approval of the application.

Council Member Maciaszek recused himself as his realty office represents this applicant. Council Member Nielsen asked for clarity on the number of Council members needed to approve the item and City Attorney Bill Nichols stated it would take all three remaining members to vote yes. Council Member Nielsen stated he is not excited about single family homes that do not promote affordable housing. Mayor Giles agreed but felt that the Council does not have a legal reason to deny it. City Attorney Bill Nichols stated that so long as it meets code then it is an administrative function and not a discretionary decision. Council Member Nielsen moved to approve minor subdivision plat amendment application SUB-20-03 for Aspen Ridge III as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, and Mayor Giles all voted aye, and the motion carried. AB 21-036 Request to Approve Resolution 21-05 Adopting the Purchasing Policy Manual City Treasurer Linda Stokes presented Resolution 21-05 to adopt the Purchasing Policy Manual. City Council reviewed the Purchasing Policy Manual at the January 7, 2021 Council meeting and requested staff to return with a Resolution to adopt the policy with an effective date. Staff proposes an effective date of March 1, 2021 to allow time for software updates and internal workflow updates to implement the new policy. The Policy Manual has one change from the draft reviewed by Council on January 7; the inclusion of the previously adopted Council policy regarding Environmentally Preferable Purchasing as an appendix so as to have all purchase-related policies in one document. As described by staff at the January 7 meeting, the purpose of the Purchasing Policy Manual is to ensure clear direction to employees, vendors, the Mayor and Council on matters related to the lawful and efficient purchasing practices of the city so as to obtain goods and services for the least cost and highest quality. The Association of Idaho Cities and the City Attorney have reviewed the attached policy. The Association of Idaho Cities and ICRMP recommend cities consider delegating signature authority to the City Manager/City Administrator for certain purchases and contracts to ensure timely management of day to day operations and efficient use of the City Council’s time. The Purchasing Policy Manual includes a hierarchy of signature authority amounts for Department Heads, the City Manager, and the Mayor. The Council did not have any questions or comments. Council Member Nielsen moved to approve Resolution 21-05 adopting the City of McCall Purchasing Policy Manual and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, and Council Member Holmes all voted aye, and the motion carried.


AB 21-035 Request to Approve the ITD Local Professional Services Agreement Supplement

No. 1478 for ITD Key No. 20146 Mission Street Reconstruction Public Works Director Nathan Stewart presented the ITD Local Professional Services Agreement Supplement No. 1478 for ITD Key No. 20146 Mission Street Reconstruction. The Mission Street Reconstruction project (scheduled for construction in 2026) is being funded through an Idaho State Transporatation Plan Rural (STP Rural) grant. Currently in the design phase, the State and the City have two (2) local professional services agreements (LPSAs) with Foresgren Engineers to complete the engineering design. The Phase 1 agreement is valued at $228,140 and the Phase 2 Agreeement is valued at 198,010 for a total design budget of $426,150. Design work in 2020 identified the presence of small isolated wetlands on the City’s Riverfront Park property that are adjacent to the road reconstruction site. Subsequently, a minor impact (less than 0.10 acres) to one of these small, isolated wetlands is anticipated as part of the road widening activities to construct the separated pathway along the west side of Mission Street. The presence of these wetlands and the associated minor impact was unanticipated during the original scoping. The Supplemental Agreement is to provide additional design funds for the permitting of this wetland impact and a coordinated mitigation plan with the US Forest Service to ensure there are no net losses of wetlands due to the project. Additional work is required for the project to maintain compliance with the federal aid regulations of the STP Rural grant program. The supplemental agreement provides an additional $14,210 to Foresgren to complete this work. Of this cost, 92.66% will be funded by ITD. The Council did not have any questions or comments. Council Member Maciaszek moved to approve the Supplemental Agreement No. 1487 for ITD Key No. 20146 Mission Street Reconstruction and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried. AB 21-041 Request for Approval of the Crestline Engineers Proposal for Engineering

Services Golf Course Superintendent Eric McCormick presented the Crestline Engineers Proposal for Engineering Services. The proposal is for engineering services associated with pedestrian access improvements as well as entrance upgrades for the City of McCall Golf Course Clubhouse Pedestrian Access Improvements project re-constructing the existing ramp to meet ADA standards. The Council did not have any questions or comments. Council Member Maciaszek moved to approve the Crestline Engineers Proposal for Engineering Services to re-construct the existing pedestrian ramp for the City of McCall Golf Course Clubhouse and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried.


AB 21-034 Professional Services Agreement for Interim Staff Planning Services – Kushlan and Associates

Community & Economic Development (CED) Director Michelle Groenevelt presented the Professional Services Agreement for Interim Staff Planning Services – Kushlan and Associates. In preparation for the City Planner being out for parental leave, and the extremely high volume of current planning work, the attached contract with Kushlan and Associates is for professional services for interim staff planning services for 15-20 hours per week during the City Planner’s absence. This will primarily include development reviews and maintaining timely correspondence between the City and applicants, engineers, and other developer consultants. CED staff will be responsible for other duties of the City Planner. Proposals for interim city planner services were provided to the CED Director from Jacobs, Logan Simpson and Kushlan and Associates. The City has been recently working with Diane Kushlan from Kushlan and Associates on code updates, so she is already familiar with code requirements, our staff and lives in McCall and Boise. There were three proposals received and this proposal was also the most cost effective for the City with the lowest billing rate. The contract is from February 12- August 24, but the majority of the work will occur in the next three months as staff tries to keep up with inquiries, applications and reviews. The agreement has been reviewed by the City Attorney. There were no questions or comments from Council. Council Member Maciaszek moved to approve the Professional Services Agreement for Interim Staff Planning Services – Kushlan and Associates and authorize the Mayor to sign all necessary documents. Council Member Homes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried. AB 21-042 Review of the Proposed Updated Record Retention Schedule City Clerk BessieJo Wagner presented the Proposed Updated Record Retention Schedule. In December 2009, the City Council adopted the City’s Record Retention Schedule pursuant to Idaho Code §50-907 which requires the City Council to adopt by resolution a record retention schedule, listing the various types of city records with the applicable retention periods. A record retention schedule establishes minimum retention periods for the various types of city records. Adoption of a record retention schedule assists in efficient and effective records management by identifying records that have exceeded their minimum retention that may be destroyed following approval by the City Attorney and, as required for semipermanent records, approval by the Idaho State Historical Society and upon resolution of the City Council in accordance with the provisions of Idaho Code 50-907. In 2016, the Idaho Code was updated to include provisions for digital records giving the Records Manager the ability to destroy temporary and Semipermanent paper documents once scanned. The proposed updated Record Retention Schedule has been sent to the City's attorney for review. The draft retention schedule that has being presented shows some questions staff is working through with the City attorney. Primarily the changes to this retention schedule is that the State code now allows for temporary and semipermanent records to be destroyed once scanned and maintained in digital format. It also allows for some destruction of permanent records once scanned and approval by the State Historical Society. Throughout the document staff has identified the State code section that defines the retention period required. In some cases, the retention being recommended may be for longer than is required by code. This is so that records that may have


historical value, such as annual reports, or for other significance such as personnel records may be kept longer than is required by state code. Council had no questions or comments and directed staff to bring back a final retention schedule to be adopted by resolution. AB 21-040 Review of Proposed Governance Manual Update City Clerk BessieJo Wagner presented the Proposed Governance Manual Update. At the January 29th Council Retreat, it was identified that the Governance Manual needed to be updated with a process for appointing Council Members to vacancies. The proposal amends pages 1 and 2 of the adopted 2016 version of the Governance Manual. The Council felt their concerns had been addressed and thanked staff for the changes. The Council consensus was to direct staff to bring back a resolution to adopt the revised Governance Manual. AB 21-039 Request Approval of a comment letter to Idaho State Land Board regarding

Payette Endowment Land Strategy City Manager Anette Spickard presented the comment letter to Idaho State Land Board regarding Payette Endowment Land Strategy. On January 28, Council received a presentation from Idaho Department of Lands (IDL) staff Ryan Montoya on the proposed Payette Endowment Land Strategy under consideration by the Idaho State Land Board. Based on feedback from Council at the end of the presentation, a draft comment letter has been prepared for Council consideration and approval. In addition to the letter, staff will submit the public comments received at the January 28 Council meeting to the Land Board. She shared since the packet was prepared, the Land Board has extended the comment period to March 1 and if the Council would like to add more comments, she can update the letter and bring back to the next Council meeting for approval. She gave an update of the focus group commissioned to review the technical review and strategies. There have been two meetings so far, one of which was held today. Community & Economic Development Director Michelle Groenevelt shared the City Comprehension Plan, guiding policies, land use maps, zoning related to McCall and impact area, and future visions of McCall with the group. Also, in attendance was Dustin Miller, Director of Idaho Department of Lands and he shared comments that he hopes this process will result in the community and the Endowment Trust to find ways to satisfy each’s mutual goals going into the future. Staff shared their takeaway from the meeting today and felt positive with what was discussed with the Mr. Miller. Council Member Nielsen asked about adding language for reclassification. City Manager Spickard stated she was thinking to add a paragraph about recreation and reclassification. Community & Economic Development Director Michelle Groenevelt shared there was some concerns expressed by the focus group members expressing needing more time to prepare. The Council consensus was to add additional language on those items to the letter and bring back to the next meeting for approval. AB 21-038 Approve comment letter to Idaho Legislature regarding proposed Big Payette

Lake Water Quality Act City Manager Anette Spickard presented the comment letter to Idaho Legislature regarding proposed Big Payette Lake Water Quality Act. On January 28, Council received a presentation from Idaho Department of Lands (IDL) staff Ryan Montoya on the proposed Payette Endowment Land Strategy under consideration by the Idaho State Land Board. Based on Council feedback at


the end of Mr. Montoya’s presentation, a draft comment letter has been prepared for Council consideration and approval. In addition to the letter, staff will submit the public comments received at the January 28 Council meeting to the Land Board. She stated she had many questions about the interaction and interrelationship piece that need more attention before she finished the letter. Mayor Giles stated he had some questions about the funding and Council Member Holmes agreed. City Manager Spickard took the Council through the bill pointing out the items she had questions about. There was a brief discussion and the Council concurred with the City Manager that there needed to be some more clarity on some items and directed staff to do further research.

COVID-19 Update Police Chief Justin Williams presented the COVID-19 update. The State is in Stage 3 and the City is still operating the same. He gave an update on the vaccine and that the County is not adding any extra restrictions at this time. He shared information regarding the vaccine schedule and figures it will be into late summer before the vaccine makes an effect. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 8:15 p.m.

ATTEST: Robert S. Giles, Mayor BessieJo Wagner, City Clerk

A Portion of Unofficial Transcript for the McCall Area Planning and Zoning Commission’s September 1, 2020 Meeting Regarding VAR-20-01 for 221 Morgan Dr.

01:23:25 Commissioner Broyles

When the Sounders bought this lot, it clearly showed and delineated that what they wanted to do was not allowable, correct?

01:23:43 Planner Bessaw

I think yes, that's correct. The plat is very clear.


OK, and so the Sanders bought this knowing this problem existed.

01:23:56 Planner Bessaw

Well, I won't say that they knew the 50 foot set back from the shoreline environs existed. I, I don't think that anyone realized that there was that conflict. But the plat shows a 20 foot set back from the 100 year floodplain. So I would think at a minimum. Um, that was apparent to anyone who bought a lot. There was a minimum of 20 foot set back from the 100 year floodplain.


Yeah. So whatever the lots problems were they bought and had they done their due diligence, which I assume they did, that they were aware of the lots problems at that time.

01:24:38 Amy Pemberton, Applicant’s Representative

Commissioner Broyles and Morgan. If you, if you wouldn't mind, I'd love to have Cindy or Dwayne Sanders speak to this because they did look into this very closely and I would just like you to hear their thoughts on it.


I'd love to hear from them.

01:24:57 Amy Pemberton

Thank you.

(Brief break to ask Legal Counsel about procedure)

01:26:48 Cindy Sanders

So when I began my research, as I spoke about earlier, and I'm looking at homes and lots, we found a map that was listed on Zillow at the time, (indistinguishable) shows a house set just about where we are proposing the main building to be set, so that's a lot of the use of the information. Its called The Neighborhood and Riverfront Homesite Rivers Crossing, McCall ID and it's an artist rendition of all the lots in Rivers Crossing and it was part of the original Zillow advertisement showing the lot for sale and it shows a handsome picture of lot 19 showing an artist rendition of a house just about setting exactly

ATTACHMENT 1

February 11, 2021 Page 1 of 2

where we are proposing that, so that was a large part of our decision making process. Dwain, do you have anything to add to that?

01:28:10 Dwain Sanders

OK, um to answer your question directly, when we looked at the property that Cindy picked out, and I did see this plat, I really honestly can say that I was not very worried at this time about that plat and being so because, I have probably, well, I've been in the construction industry for over 40 years, and I have probably personally been involved in over 2000 homes, removing them from either a floodplain or wetland area, and when I looked at that 100 year floodplain line and at the 20 foot set back, to me that was just as simple as going through a LOMAR or CLOMAR and getting a 404 permit.

Our original goal was to stay under 1/10 of an acre, which would then be a negative declaration nationwide. We weren't quite able to do that. We ended up with a point 0.15. We did go out and get the 404 permit. The Army Corps of Engineers issues roughly 64,000 404 permits yearly just for this reason. When I started looking at that and all of my knowledge with working in the flood plain and working with the HH study, I looked at that and I made the assessments that based on my knowledge in the past that if we do go ahead and ask for 4/4 permit and we are granted that we would be removing that area out of the flood plain and away from the 100 year floodplain and 100 year flood zone. So therefore that 20 foot set back that we were looking at on that original plat that Morgan had up, it would be then set to the rear of the house or to the East. And so yes, I did see that yes, we did do our due diligence. And that, to me, was not a deal breaker. Let me put it that way. When you looked at the overall property and the magnitude of the property and the fact that any HH study with what little we were doing would probably have almost non-measurable effect to any of the lots upstream because of the fact that the River were on the inside of the River turn. And as most people know, the water actually will bend as it goes around the River, and as far as the flow is going across that area of the of the lot or so minimal, even in a flood state, that the impact from an H&H would be, like I said, non-measurable, so I'm not sure if I answered your question correctly. I hope I did.


Oh sure, yeah, I don't know that I'm interpreting it the way you want it interpreted. But you answered my question.

Dwain Sanders:

OK, thank you Sir.

Commissioner Broyles:

You relied on your own personal expertise.

01:31:27 Dwain Sanders

To a certain amount, yes, and I we contacted Jim Franc at the same time and we look at that and we both felt at that time that that would not be something that was in surmountable that we would be able to get a 404 permit and proceed as planned.

February 11, 2021 Page 2 of 2

Public Testimony 02/11/2021 Public Hearing for VAR-20-01 221 Morgan Dr.

1 Arthur L. Troutner

193 West Lake Fork Rd., McCall, Idaho 83638

Against

Honorable Council, building in flood plains is problematic but this proposed project is especially so. First, it is important to note that the location of the proposed building variance is across the River from River Front Park. Just last year, along the shoreline of River Front Park, the City of McCall installed several rock barbs in the Payette River to help deflect flood waters away from an actively eroding river bank. This project was a cost share project that used State water quality funds to help defray the City of McCall’s cost of installation. The project was designed to protect the parkland from washing away which in turn would also help keep sediments and nutrients from washing into an already water quality threatened drainage. Building in the flood plain is not going to help either issue. In fact, due to the location of the proposed variance, building at this particular site could negate the very erosion control measures recently invested in by the City of McCall and the State of Idaho. Putting impediments in the way of floodwaters just redirects floodwater. The eroding bank on the Park side of the river is already being threatened by regular spring runoff. Pushing more water towards the eroding Park bank in a flood situation is just asking for trouble. Flood plains act as safety valves for rivers, allowing floodwaters to spread out and reduce velocity and depth. The floodplain where the variance is proposed IS the safety valve on this stretch of river. In the last 15 years (my estimate) I have seen flood waters cover this entire river bend two years in a row. There is a reason it is listed as a floodplain! By saying no to the requested variance, water quality in the drainage is protected, the City and State’s investment in erosion barbs is protected, the Park land is protected, and the tax dollars spent to do all this protecting is not squandered. Please say no to the variance. Thank You, Art Troutner

2 Galen Shaver

13775 Nisula Road McCall, Idaho

Against

Dear Council Members and staff, I oppose granting any variance that would allow building in a flood plain. Flood plains are a crucial part of river systems allowing the river to grow when it needs to and avoid the erosion and resulting sedimentation that can happen when a river is unnaturally confined and velocity increased. Putting any structure in the way of floodwaters just sends the waters in another maybe more destructive direction. I have seen trophy homes built along the river corridor too close to the river . Their owners will build up the banks with huge decorative rocks to redirect the river causing erosion and cut banks downstream. I listened to the presentations at the Water Summit this last week and the good condition of the North Fork

ATTACHMENT 2

February 11, 2021 Public Comments Page 1 of 7

in terms of carrying sediment into Lake Cascade is partially the result of limitations on building in the flood plain. This variance could be followed by many others as the feeding frenzy of home building engulfs our valley. This variance would set a bad precedent. Our water quality and the health of our river are too important to be sacrificed for any homebuilders wishes. Thank you and please say no to this variance. Signed, Galen Shaver

3 Lenard Long

250 3rd St, Cascade, ID

Against

Subject: VAR-20-01 221 Morgan Drive, McCall, Idaho The purpose of these comments is to oppose the subject variance request. Setback requirements from special flood hazard areas are established for good reasons, primarily to protect ill-informed future residents from gambling with a natural disaster. A few other reasons follow: 1. The concern that future flood victims owning this property will be looking to the city taxpayers and/or county for compensation from flood damages as a result of backing-off common flood set-back practice. 2. The property is along an actively meandering river and the stream morphology indicates the property lies on the inside bank of a large meander with opposite active bank instability. Meandering, necking, bank instability will likely continue. 3. Altering the flood flow cross-sectional area through land development will likely create problems for upstream and/or downstream property owners. 4. Portions of this property are mapped and designated by the U.S. Fish & Wildlife Service in a Wetlands Area, which may be protected under Section 404 of the Clean Water Act (CWA). 5. The NF Payette River is a tributary to Lake Cascade with its complexity of nutrient problems and the NF Payette River (assessment unit AU 17050123) was 303(d) listed in the 2016 IDEQ Integrated Report based on combined biota and habitat bio-assessments, requiring further assessment so it is environmentally sensitive. Cultural changes to riparian/wetland areas often have long-term adverse impacts on river water quality and bank stability. In closing, flood predictions are not an exact science so building in a flood plain is risky, it’s gambling against Mother Nature. I urge you to vote NO on this proposed variance. Respectfully Submitted Lenard Long

4 J.M. Praway

McCall, ID

Against

addressing topics #2 and #3. There are a number of undeveloped parcels along the river in River's Crossing. Granting of this variance will only set the bar lower for challenging additional floodplain variances. The setback requirements were put in place for a reason: not only to protect the environmental quality


of the Payette (a defining treasure of both McCall and of Idaho), but also to ensure the natural beauty of the river for all to enjoy for years to come. With regards to the 100 year floodplain, I refer to the immense flooding along the Wood river in Hailey a few years ago, and the legal/environmental/aesthetic problems brought forth for floods that "never happen". Please protect not only the Payette, but everyone's right to enjoy the natural beauty of the Payette, as unobstructed as possible. Thank you

5 J.M. Praway

McCall, ID

Against

If such a variance was granted, what precludes someone from building even larger, more obtrusive buildings along the river, along with existing visible property on the variance, including trailers, vehicles, watercraft, trash, etc

6

David Simmonds, President, Big Payette Lake Water Quality Council, Inc.

PO Box 3108, McCall, ID 83638

Against

Introduction and Statement of Opposition The Big Payette Lake Water Quality Council is a McCall-based nonprofit corporation with a mission to protect and sustain the water quality of Big Payette Lake. First, we contend that the limits of scope asserted in reopening the Public Hearing are unreasonably restrictive, and must also allow for public response to new information that has been added to the record for this matter, thus expanding its scope, so we ask therefore that all of our comments be admissable to the newly expanded record. We present our testimony in opposition to the granting of VAR-20-01 - not because doing so would impact the water quality of Payette Lake, but because in part we see that doing so would diminish the value and effect of the very same City code which does seek to protect Payette Lake and its shoreline. Living in, and participating in, a City is arguably an exercise in creating sets of shared values and rules, and agreeing to abide by them so that we can get along, avoid stepping on each other's toes, and have a sustainable community. Few people take pleasure in calling out the perceived transgressions of their friends and neighbors, or the apparent shortcomings of their elected leaders. It's far more pleasant and productive to agree on values, mirror those in law, and do our best to live within those limits. We therefore ask our leaders to avoid the shifting sands of unpredictable chaos, deny the variance application before you, and instead uphold the shared values and rules we've agreed to. Our Interests Granting this variance would suggest, or even demonstrate, that the City will not follow its stated intent to appropriately protect lake shorelines and river environs. MCC 3.7.02: SHORELINE AND RIVER ENVIRONS ZONE is the primary scope of overlap between the City's jurisdiction and the Big Payette Lake Water Quality Council's mission. The proposed project is in direct conflict with the purpose, permitted uses and requirements for development


under this section. Granting of the requested variance for this project would be a statement by the City that it does not, in fact, mean what it says in MCC 3.7.02, with regard to protecting the river, for instance: It is therefore the purpose of this section 3.7.02 to regulate development along and alterations of the shoreline of Payette Lake and the banks and immediate vicinity of the Payette River in order to protect and maintain water quality, fish and wildlife habitat, edge and forest habitat, vistas, and public visual and physical access. To retain the value and weight of existing zoning code, a variance should only be granted on the basis that the purpose of the existing ordinance will not be negatively impacted by granting the variance. Further, our interests include watershed-wide ongoing efforts undertaken with similarly focused organizations that may also conclude that denial of the variance is necessary to protect the river. Harm: Denial of the Variance is Necessary to Protect the River Environs According to drawings provided by the proponent, the proposal would build over mapped wetlands within the Special Flood Hazard Area AE. MCC 3.7.023 (C) 1 (c) and (C) 2 (d) prohibits harm to wetlands by "The filling or dredging of lake bottom or wetlands" so it is reasonable to conclude that the granting of this variance would in fact cause harm in this regard. The MCC states this prohibition simply and cleanly and does not create an opening for "reasonable inference" that such prohibition doesn't count in considering this variance, as the proponent suggests in their Supplemental Narrative. Specifically, MCC provides (emphasis added): 3.7.023 REQUIREMENTS FOR DEVELOPMENT (C) Development: 1. Prohibitions: No construction, alteration or activity shall cause harm to: (a) Water quality. (b) Fish and aquatic habitats. (c) Wetlands. (d) Significant wildlife habitat harboring any threatened or endangered s

7

David Simmonds, President,

PO Box 3108 McCall

Against

...Continued Specifically, MCC provides (emphasis added):


Big Payette Lake Water Quality Council, Inc

ID 83638

3.7.023 REQUIREMENTS FOR DEVELOPMENT (C) Development: 1. Prohibitions: No construction, alteration or activity shall cause harm to: (a) Water quality. (b) Fish and aquatic habitats. (c) Wetlands. (d) Significant wildlife habitat harboring any threatened or endangered species. (e) Views of, from, or across a lake or river. ... Modification of the flood plain by filling and placing structures upon it may also cause offsite harm by redirecting the flow of future floodwaters to alter their effect on other nearby land or habitat within or adjacent to the river environs. Further, harm may occur by the placement of foreign material in the floodplain that may later be carried into flood waters, causing additional, unnatural offsite impacts to water quality. Comprehensive Plan The Staff Report dated 2-11-2021 states, on page 4, that one condition of granting a variance is that it not violate the Comprehensive Plan. However, it goes on, "the development is not in accordance with several goals of the McCall Comprehensive Plan, including the goals to conserve significant natural areas or encouraging development that will enhance the ability of people and natural systems to withstand and recover from natural disaster and other major disturbances. Specific policies that are outlined in the Comprehensive Plan that conflict with the proposed variance are: 1. Regulate activities in natural resources areas that are deemed to be detrimental to the provision of food, water, and cover for fish and wildlife. 2. Require site evaluation for habitat, wildlife corridors, and other natural features prior to development design. 3. Encourage flexibility in the siting and design of buildings and other improvements to reduce the impact of development on environmentally sensitive areas." Conflicts The Staff Report and P&Z Findings of Fact present a litany of conflicts, therefore don't provide clear guidance for the decision process, and do appear to lay out multiple areas where the


proposed project may not meet the requirements of law. Errors The Findings of Fact, at Variance Standards (C), page 7, err in improperly limiting the meaning of "the public interest". The HOA letter may be relevant, but it is hardly the full scope of the public interest. The government's identification of a flood plain and its assignment of restrictions on its uses and disturbance are, in fact one overarching public interest that the cited section of the Findings overlook, and which the proposal does not meet. Flood plains are not arbitrary, cosmetic or trivial. They are a recognition that hydrology requires we sometimes must stand back rather than subject ourselves to the predictable next flood event. They are a recognition that risk should, and can, be managed by the application of science and policy. Their delineations in law are a statement of the public interest. Hardship The assertion of hardship does not meet the standards set in the Code's provision for variances. The claimed hardship is, in fact, "due to the actions of the owner", in that an owner must presumably act to choose where to place, or not place, a building. The parcel has been publicly known to be primarily in the flood plain for many years. The legally buildable portion of the property outside the flood plain would appear to accommodate a substantial home, theoretically up to the maximum size permitted by law. The desire of the owners to build elsewhere on the property, where such building is not allowed by law, cannot be construed as an actual hardship because a viable alternative exists, where hydrology and law agree it may be permitted. Conclusion Granting of the requested variance is not necessary in order to build on the subject property, and would create harm with regard to the public interest, the river, and the consistent and meaningful application of law. Please deny thi

8

David Simmonds, President, Big Payette Lake Water Quality Council, Inc.

PO Box 3108 McCall ID 83638

Against

....Continued part 3 Conclusion Granting of the requested variance is not necessary in order to build on the subject property, and would create harm with regard to the public interest, the river, and the consistent and meaningful application of law. Please deny this variance, and instead work with the proponents so that they may build on their property within the constraints of existing law. Respectfully submitted,


David Simmonds, President Tom Tidwell, Vice President Laura Shealy, Treasurer Deb Fereday, Secretary Rich Holm, Government Liaison Paul Street Gary Lyons Susan Bechdel Scott Harris Big Payette Lake Water Quality Council, Inc. PO Box 3108 McCall, ID 83638


BLANK PAGE

City of McCall Pay Code Transaction Report - Council Department Report Page: 1Pay period: 1/23/2021 - 2/5/2021 Feb 11, 2021 08:47AM

Total 2-00 10-00Gross Overtime Overtime-G

Emp No Name Amount Emp Amt Emp Amt

Total Airport:3 5,496.85 376.06 .00

Total City Clerk:3 6,310.12 .00 .00

Total City Manager:4 12,675.02 .00 .00

Total Community Development:7 16,281.09 .00 .00

Total Council:5 1,400.00 .00 .00

Total Finance:3 7,558.12 .00 .00

Total Golf Course Maint:5 8,288.32 .00 .00

Total Info systems:2 5,588.32 .00 .00

Total Library:7 7,362.98 .00 .00

Total Local Option Tax:1 1,567.26 .00 .00

Total Parks:9 12,374.47 .00 .00

Total Police:14 37,485.80 1,000.49 554.16

Total PW/Streets:13 26,532.71 604.23 .00

Total Recreation Programs:3 6,603.21 .00 .00

Total Water Distribution:5 9,866.22 .00 .00

Total Water Treatment:2 5,451.54 .00 .00

Grand Totals:86 170,842.03 1,980.78 554.16

Selected pay codes: 9-02 (Comp Time Available)

Report Criteria:

Report Dates: 01/23/2021 - 02/05/2021 Feb 11, 2021 8:32AM

Page: 1Leave Report - Council Requested Comp TimeCity of McCall

34.88.006.7528.13Total Water Treatment:

153.494.009.75147.74Total Water Distribution:

18.13.00.0018.13Total Recreation Programs:

144.75.0065.2579.50Total PW/Streets:

230.06.007.50222.56Total Police:

84.5516.5035.2565.80Total Parks:

.00.00.00.00Total Local Option Tax:

.38.00.00.38Total Library:

18.50.00.0018.50Total Info systems:

1.00.00.001.00Total Golf Course Maint:

26.38.0011.2515.13Total Finance:

87.69.003.3884.31Total Community Development:

36.16.002.6333.53Total City Manager:

21.86.008.2513.61Total City Clerk:

55.98.00.0055.98Total Airport:

9-02

HoursRemain

HoursUsed

HoursAccrued

HoursBeg Bal

Title

CITY OF McCALL Payment Approval Report - by GL - Portrait Page: 1

Report dates: 2/5/2021-2/18/2021 Feb 18, 2021 04:29PM

Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid

01-11750 UTILITY CASH CLEARING

GIULIANO, GORDON & JULIANNE 138564 DBL PAYMENT FOR NOVEMBER METE 02/04/21 49.81 .00

Total 01-11750 UTILITY CASH CLEARING: 49.81 .00

Total : 49.81 .00

Total : 49.81 .00

PAYROLL PAYABLES CLEARING

03-21521 COBRA - DENTAL

WILLAMETTE DENTAL INSURANCE 202101-COBRA PREMIUMS - GROUP #Z1759 - ID51 01/01/21 90.00 90.00 02/11/2021

Total 03-21521 COBRA - DENTAL: 90.00 90.00

03-22323 HRA ADMIN FEE

NUESYNERGY INC. 2283 HRA/FSA ADMIN FEES 12/07/20 375.00 .00



Total 03-22323 HRA ADMIN FEE: 1,125.00 .00

03-22375 CHILD SUPPORT

IDAHO CHILD SUPPORT RECEIPTING 20210212-2 CHILD SUPPORT - #195240 02/12/21 69.22 69.22 02/11/2021

OREGON DEPT. OF JUSTICE 20210212-5 CASE ID - 410000000121812 02/12/21 252.00 252.00 02/11/2021

Total 03-22375 CHILD SUPPORT: 321.22 321.22

Total : 1,536.22 411.22

Total PAYROLL PAYABLES CLEARING: 1,536.22 411.22

GENERAL FUND

MAYOR & COUNCIL

10-41-150-275.0 PUBLIC RELATIONS

STAR NEWS, THE 55998 DISPLAY AD - MCCALL COUNCIL - AUG 01/31/21 440.00 440.00 02/11/2021

Total 10-41-150-275.0 PUBLIC RELATIONS: 440.00 440.00

Total MAYOR & COUNCIL: 440.00 440.00

INFORMATION SYSTEMS

10-42-150-240.0 MINOR EQUIPMENT

MAY HARDWARE INC. 4056 COMMAND HOOK, VELCRO TAPE, POL 01/20/21 26.61 .00

U.S. BANK - CARD SERVICES 0121-JOVANOV CABLE, BRACKET, HDMI CABLE, USB 01/25/21 113.49 .00

U.S. BANK - CARD SERVICES 0121-JOVANOV FLAT SCREEN 01/25/21 110.00 .00

Total 10-42-150-240.0 MINOR EQUIPMENT: 250.10 .00

10-42-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS Hot Spot 02/02/21 8.94 .00

VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS Hot Spot 02/02/21 7.26- .00



VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS - EQUIPM 02/02/21 39.20 .00

aspickard

Stamp






VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS 02/02/21 46.73 .00

VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS 02/02/21 46.73 .00

Total 10-42-150-460.0 TELEPHONE: 198.22 .00

10-42-150-463.0 DIGITAL PHONE SYSTEM

ZIPLY FIBER 0121-0944 PHONE SERVICE - ETHERNET 01/07/21 1,200.00 .00

ZIPLY FIBER 0221-0944 PHONE SERVICE - ETHERNET 02/07/21 1,200.00 .00

Total 10-42-150-463.0 DIGITAL PHONE SYSTEM: 2,400.00 .00

10-42-150-610.0 COMPUTER SOFTWARE

U.S. BANK - CARD SERVICES 0121-JOVANOV GODADDY RENEWALS 01/25/21 369.99 .00

XERILLION CORPORATION 64042 Global PO# for monthly charges related to 01/31/21 4,333.59 .00

Total 10-42-150-610.0 COMPUTER SOFTWARE: 4,703.58 .00

Total INFORMATION SYSTEMS: 7,551.90 .00

CITY MANAGER

10-43-150-210.0 DEPARTMENT SUPPLIES

FIVE STAR PRINT AND PROMO 6638 FORM W-2, ENVELOPES 12/30/20 169.43 .00

Total 10-43-150-210.0 DEPARTMENT SUPPLIES: 169.43 .00


U.S. BANK - CARD SERVICES 0121-GREAVES FACE BOOK - CAMPAIGNS 01/25/21 108.68 .00

U.S. BANK - CARD SERVICES 0121-GREAVES SHUTTERSTOCK - SUBSCRIPTION 01/25/21 30.74 .00

Total 10-43-150-275.0 PUBLIC RELATIONS: 139.42 .00

10-43-150-440.0 PROFESSIONAL DEVELOPMENT

U.S. BANK - CARD SERVICES 0121-SPICKARD CORPSUMMITS LEADERSHIP - A. SPIC 01/25/21 208.95 .00

Total 10-43-150-440.0 PROFESSIONAL DEVELOPMENT: 208.95 .00

10-43-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER - LAPTOP 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER - LAPTOP 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER 02/02/21 46.73 .00

Total 10-43-150-460.0 TELEPHONE: 126.75 .00

10-43-650-910.0 COVID-19 - FEMA TRACKING

BRADY INDUSTRIES OF IDAHO LLC 6741526 COROX DIS WIPES 01/28/21 795.00 .00

CARRIER CORPORATION 90092539 GPS NEEDLEPOINT IONIZATION 12/15/20 561.00 .00

SMS Inc 332294 DELIVERY OF ION FAN/EQUIPMENT 12/17/20 25.00 .00

Total 10-43-650-910.0 COVID-19 - FEMA TRACKING: 1,381.00 .00

Total CITY MANAGER: 2,025.55 .00

ADMINISTRATIVE COSTS

10-44-150-200.0 OFFICE SUPPLIES

OFFICE SAVERS ONLINE 4188 INTEROFFICE ENVELOPE, BATTERIES, 12/24/20 74.27 .00




Total 10-44-150-200.0 OFFICE SUPPLIES: 74.27 .00

10-44-150-300.0 PROFESSIONAL SERVICES

NUESYNERGY INC. 2283 COBRA ADMIN FEES 12/07/20 75.00 .00



Total 10-44-150-300.0 PROFESSIONAL SERVICES: 225.00 .00

10-44-150-310.0 ATTORNEY - CIVIL NON-REIMB

WHITE PETERSON P.A. 143320 GENERAL CITY ADMIN 12/31/20 8,111.68 .00

WHITE PETERSON P.A. 143320 COMMUNITY DEVELOPMENT 12/31/20 137.58 .00

WHITE PETERSON P.A. 143821 GENERAL CITY ADMIN 01/31/21 7,000.00 .00

Total 10-44-150-310.0 ATTORNEY - CIVIL NON-REIMB: 15,249.26 .00

10-44-150-420.0 TRAVEL AND MEETINGS

TREASURE VALLEY COFFEE INC. 2160:07078381 TEA, COCOA 02/09/21 56.55 .00

Total 10-44-150-420.0 TRAVEL AND MEETINGS: 56.55 .00

10-44-150-450.0 CLEANING AND CUSTODIAL

ALSCO LBOI1853308 FLOOR MATS 12/08/20 68.74 .00




U.S. BANK - CARD SERVICES 0121-TRAPP PINESOL 01/25/21 43.32 .00

Total 10-44-150-450.0 CLEANING AND CUSTODIAL: 318.28 .00

10-44-150-460.0 TELEPHONE

ZIPLY FIBER 0121-7142 PHONE SERVICE - CITY HALL 01/07/21 61.31 .00

ZIPLY FIBER 0221-7142 PHONE SERVICE - CITY HALL 02/07/21 61.04 .00

Total 10-44-150-460.0 TELEPHONE: 122.35 .00

10-44-150-500.0 RENTAL - OFFICE EQUIPMENT

U.S. BANK EQUIPMENT FINANCE 431339357 PROP DAMAGE SURCHARGE 12/16/20 36.60 36.60 02/11/2021


WELLS FARGO EQUIPMENT FINANCE 5013370679-FIN XEROX C8045 #603-0214726-000 RENT 01/07/21 170.25 .00

WELLS FARGO EQUIPMENT FINANCE 5013739487-FIN XEROX C8045 #603-0214726-000 RENT 02/03/21 170.25 .00

Total 10-44-150-500.0 RENTAL - OFFICE EQUIPMENT: 413.70 73.20

10-44-150-570.0 REPAIRS - BUILDING AND GROUNDS

MAY HARDWARE INC. 919 SERVICE CALL - LOCK 12/08/20 70.00 .00

ROGERS ELECTRIC INC 4354 LEGION HALL - DUPLEX OUTLETS 12/31/20 216.86 .00

Total 10-44-150-570.0 REPAIRS - BUILDING AND GROUNDS: 286.86 .00

Total ADMINISTRATIVE COSTS: 16,746.27 73.20

FINANCE


FIVE STAR PRINT AND PROMO 6638 FORM 1099, ENVELOPES 12/30/20 135.18 .00






U.S. BANK EQUIPMENT FINANCE 431339357 LATE CHARGES FORGIVEN 12/16/20 58.15- 58.15- 02/11/2021

U.S. BANK EQUIPMENT FINANCE 433708294 LATE CHARGES FORGIVEN 01/15/21 58.15- 58.15- 02/11/2021

Total 10-45-150-300.0 PROFESSIONAL SERVICES: 116.30- 116.30-

Total FINANCE: 18.88 116.30-

CITY CLERK


OFFICE SAVERS ONLINE 4472 WIREBOUND NOTEBOOK, PARCHMEN 01/29/21 87.77 .00


10-46-150-598.0 RECORDS DESTRUCTION

SHRED-IT USA - BOISE 8181223195 SHREDDING 01/07/21 146.85 146.85 02/11/2021

Total 10-46-150-598.0 RECORDS DESTRUCTION: 146.85 146.85

10-46-150-599.0 RECORDS RETENTION

MCCI LLC RN1139 LF SUPPORT RENEWAL 01/18/21 1,386.00 .00

MCCI LLC RN1139 LF CLOUD RENEWAL 01/18/21 9,672.00 .00

MCCI LLC RN1139 LF TRAINING CENTER 01/18/21 2,058.00 .00

Total 10-46-150-599.0 RECORDS RETENTION: 13,116.00 .00

Total CITY CLERK: 13,350.62 146.85

COMMUNITY DEVELOPMENT


OFFICE SAVERS ONLINE 4188 14 MONTH PLANNER 12/24/20 20.78 .00


10-48-150-250.0 MOTOR FUELS AND LUBRICANTS

CHEVRON TEXACO 70029936-CD FUEL 02/06/21 75.00 .00

LAKEVIEW CHEVRON SERVICE INC. 195203627 FUEL 11/04/20 60.45 .00

Total 10-48-150-250.0 MOTOR FUELS AND LUBRICANTS: 135.45 .00

10-48-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - COM DEV - GIS ANALYST 02/02/21 46.73 .00

VERIZON WIRELESS 9872485114 #965453972 - COM DEV 02/02/21 41.73 .00

VERIZON WIRELESS 9872485114 #965453972 - BUILDING OFFICIAL 02/02/21 41.73 .00

VERIZON WIRELESS 9872485114 #965453972 - COM DEV - EQUIPMENT 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - COM DEV - GIS TECH 02/02/21 46.73 .00

VERIZON WIRELESS 9872485114 #965453972 - COM DEV - EQUIPMENT 02/02/21 40.01 .00

Total 10-48-150-460.0 TELEPHONE: 256.94 .00

10-48-150-610.0 GIS EQUIPMENT

U.S. BANK - CARD SERVICES 0121-GROENEVEL ESRI MONTHLY SUBSCRIPTION 01/25/21 125.00 .00

Total 10-48-150-610.0 GIS EQUIPMENT: 125.00 .00




Total COMMUNITY DEVELOPMENT: 538.17 .00

POLICE DEPARTMENT

10-50-100-156.0 CLOTHING/UNIFORMS

U.S. BANK - CARD SERVICES 0121-RYSKA BOOTS - JOHNSON 01/25/21 302.25 .00

UNIFORMS2GEAR INC. 110861 BOOT MERRELL MOAB 02/02/21 145.26 .00

Total 10-50-100-156.0 CLOTHING/UNIFORMS: 447.51 .00


MAY HARDWARE INC. 4032 KEYS 01/20/21 26.86 .00

U.S. BANK - CARD SERVICES 0121-RYSKA FACE SHIELDS 01/25/21 35.97 .00

U.S. BANK - CARD SERVICES 0121-RYSKA OFFICE SUPPLIES 01/25/21 14.99 .00



U.S. BANK - CARD SERVICES 0121-RYSKA New slings to replace aging and warn slin 01/25/21 698.44 .00

U.S. BANK - CARD SERVICES 0121-RYSKA 8 GEN 2 SLING 01/25/21 455.60 .00

U.S. BANK - CARD SERVICES 0121-RYSKA OFFICE SUPPLIES 01/25/21 133.39 .00

Total 10-50-150-240.0 MINOR EQUIPMENT: 1,287.43 .00


CHEVRON TEXACO 70028088-PD FUEL 02/06/21 1,681.57 .00

SHELL FLEET PLUS 70051247-PD FUEL 02/06/21 64.18 .00

Total 10-50-150-250.0 MOTOR FUELS AND LUBRICANTS: 1,745.75 .00

10-50-150-260.0 POSTAGE

UNITED PARCEL SERVICE 8459E3071 SHIPPING 02/13/21 11.18 .00

Total 10-50-150-260.0 POSTAGE: 11.18 .00


U.S. BANK - CARD SERVICES 0121-WILLIAMS STICKERS 01/25/21 331.16 .00

Total 10-50-150-275.0 PUBLIC RELATIONS: 331.16 .00


SHRED-IT USA - BOISE 8181415757 SHREDDING 02/07/21 69.58 .00


10-50-150-405.0 DRUG CASE EXPENDITURES

SAFARILAND LLC I010-351051 NIK TESTS 02/02/21 271.35 .00

Total 10-50-150-405.0 DRUG CASE EXPENDITURES: 271.35 .00

10-50-150-460.0 TELEPHONE

ZIPLY FIBER 0221-2144 PHONE SERVICE - POLICE 02/07/21 29.80 .00

Total 10-50-150-460.0 TELEPHONE: 29.80 .00


WELLS FARGO EQUIPMENT FINANCE 5013692651-PD XEROX C405 #603-0173151 01/27/21-02/ 02/01/21 58.86 .00

WELLS FARGO EQUIPMENT FINANCE 5013692652-PD XEROX C8045 #603-0173257-000 MIN. U 02/01/21 462.76 .00




Total 10-50-150-500.0 RENTAL - OFFICE EQUIPMENT: 521.62 .00

10-50-150-520.1 RENTAL-POLICE DEPT. FACILITIES

VALLEY COUNTY 2021-MARCH PD FACILITY LEASE 02/09/21 2,700.00 .00

Total 10-50-150-520.1 RENTAL-POLICE DEPT. FACILITIES: 2,700.00 .00

10-50-150-580.0 REPAIRS - AUTOMOTIVE EQUIPMENT

JERRY'S AUTO PARTS 202906 BEAM BLADES 02/05/21 75.41 .00

PRECISION DETAIL INC. 11099 INTERIOR DETAIL - EXPLORER 207 02/09/21 200.00 .00

Total 10-50-150-580.0 REPAIRS - AUTOMOTIVE EQUIPMENT: 275.41 .00

10-50-150-610.0 COMPUTER SOFTWARE

U.S. BANK - CARD SERVICES 0121-WILLIAMS INTERGRATION OF EXISTING PROPE 01/25/21 4,200.00 .00

Total 10-50-150-610.0 COMPUTER SOFTWARE: 4,200.00 .00

Total POLICE DEPARTMENT: 11,968.61 .00

Total GENERAL FUND: 52,640.00 543.75

PUBLIC WORKS & STREETS FUND

PUBLIC WORKS & STREETS

24-55-100-153.0 PHYSICAL EXAMS

WIENHOFF DRUG TESTING 96441 RANDOM TESTS, PRE-EMPLOYMENT T 02/01/21 255.00 .00

Total 24-55-100-153.0 PHYSICAL EXAMS: 255.00 .00


GEM STATE PAPER & SUPPLY 3033302 HAND CLEANER, PERF ROLL TOWEL, F 02/04/21 126.69 .00

MAY HARDWARE INC. 5453 STAIN REMOVER, MR CLEAN 02/08/21 21.75 .00


24-55-150-211.0 MECHANIC SHOP SUPPLIES

MAY HARDWARE INC. 5584 LIGHTED CONNECTOR 02/10/21 80.95 .00

UTILITY TRAILER SALES OF BOISE 63967PB GLOVES 02/08/21 153.84 .00

Total 24-55-150-211.0 MECHANIC SHOP SUPPLIES: 234.79 .00


A & I DISTRIBUTORS 3586165 5GAL PRO NON CLR BRK, PURUS DEF, 02/03/21 376.10 .00

A & I DISTRIBUTORS 3586166 SYN BLEND 5W20 02/03/21 461.45 .00

CHEVRON TEXACO 70028727-PW FUEL 02/06/21 11,455.76 .00

McCALL RENTALS INC. 141499 PROPANE FUEL 02/08/21 10.26 .00



SHADOW TRACKERS RDK210041 BACKGROUND CHECKS 01/31/21 40.00 .00



U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEWART 01/25/21 20.00- .00

U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEWART 01/25/21 20.00 .00




U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEWART 01/25/21 20.00 .00


24-55-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - PW-STREETS-EQPT CHA 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 965453972 - PW ENGINEER 02/02/21 46.73 .00

VERIZON WIRELESS 9872485114 #965453972 - PW DIRECTOR 02/02/21 41.73 .00



VERIZON WIRELESS 9872485114 #965453972 - PW-STREETS 02/02/21 41.73 .00




Total 24-55-150-460.0 TELEPHONE: 358.30 .00

24-55-150-490.0 HEAT, LIGHTS, AND UTILITIES

AMERIGAS PROPANE L.P. 3117985565-PW PROPANE - A/C #200810869 02/06/21 76.16 .00

AMERIGAS PROPANE L.P. 3118284796-PW PROPANE - A/C #200810869 02/13/21 257.89 .00

Total 24-55-150-490.0 HEAT, LIGHTS, AND UTILITIES: 334.05 .00





24-55-150-551.0 STREET REPAIR - CRACK SEAL

SPECIALTY CONSTRUCTION SUPPLY 0204427-IN CRAFCO ROADSAVER 221 PLEXIMELT 02/09/21 12,790.00 .00

Total 24-55-150-551.0 STREET REPAIR - CRACK SEAL: 12,790.00 .00


MAY HARDWARE INC. 12944 SERVICE CALL - STOREROOM LEVER 02/09/21 175.00 .00



D-WORKS INC. 063 STREET 34 02/08/21 26.25 .00

JERRY'S AUTO PARTS 195175 COUPLER, FITTING 12/14/20 4.51 .00

JERRY'S AUTO PARTS 202753 CUBE LED LIGHTS 02/04/21 112.78 .00

JERRY'S AUTO PARTS 203470 Z HOSE END FITTING, WEATHERSHIEL 02/09/21 38.41 .00

UTILITY TRAILER SALES OF BOISE 64099PB COLDROLL112 02/08/21 41.40 .00


24-55-150-590.0 REPAIRS - OTHER EQUIPMENT

AMERIGAS PROPANE L.P. 679191346 PROPANE - A/C #200810869 02/04/21 25.00 .00

MAY HARDWARE INC. 5454 EXCHANGE- LP TANK 02/08/21 17.09 .00

Total 24-55-150-590.0 REPAIRS - OTHER EQUIPMENT: 42.09 .00

Total PUBLIC WORKS & STREETS: 26,997.79 73.20

Total PUBLIC WORKS & STREETS FUND: 26,997.79 73.20




LIBRARY FUND

LIBRARY DEPARTMENT


MAY HARDWARE INC. 5651 SUPPLIES 02/10/21 20.04 .00



OFFICE SAVERS ONLINE 4188 MAGIC TAPE REFILL 12/24/20 22.39 .00


25-57-150-430.0 DUES AND SUBSCRIPTIONS

VALLEY MOUNTAIN LIBRARY CONSRT 20210211 VMLC DUES 2021 02/11/21 20.00 .00

Total 25-57-150-430.0 DUES AND SUBSCRIPTIONS: 20.00 .00

25-57-150-435.0 BOOKS/PUBLICATIONS/SUBSCRIPTS

BAKER & TAYLOR BOOKS 2035701064 BOOKS 12/31/20 182.63 .00

GALE/CENGAGE LEARNING INC 72847398 BOOKS 02/06/21 74.72 .00

GALE/CENGAGE LEARNING INC 72857069 BOOK 01/08/21 24.04 .00

GALE/CENGAGE LEARNING INC 73596031 BOOKS 02/04/21 70.82 .00

Total 25-57-150-435.0 BOOKS/PUBLICATIONS/SUBSCRIPTS: 352.21 .00

25-57-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - LIBRARY 02/02/21 41.73 .00

Total 25-57-150-460.0 TELEPHONE: 41.73 .00

25-57-150-465.0 CHILDREN'S BOOKS

BAKER & TAYLOR BOOKS 2035755769 CHILDREN'S BOOKS 02/02/21 277.12 .00

U.S. BANK - CARD SERVICES 0121-LOJEK BOOKS 01/25/21 27.57 .00

Total 25-57-150-465.0 CHILDREN'S BOOKS: 304.69 .00


AMERIGAS PROPANE L.P. 3117817017-L PROPANE - A/C #200810869 02/04/21 161.17 .00






Total LIBRARY DEPARTMENT: 995.45 73.22

GRANT EXPENSES

25-60-250-670.0 GRANTS

U.S. BANK - CARD SERVICES 0121-LOJEK SUPPORT FOR WINTER READING PRO 01/25/21 45.00 .00

U.S. BANK - CARD SERVICES 0121-LOJEK ZOOM SUBSCRIPTION 01/25/21 14.99 .00

Total 25-60-250-670.0 GRANTS: 59.99 .00

Total GRANT EXPENSES: 59.99 .00




Total LIBRARY FUND: 1,055.44 73.22

RECREATION FUND

RECREATION - PROGRAMS


ALBERTSONS LLC 00436391-012821-3 REC - COACH THANK YOU 01/28/21 20.00 .00

JERRY'S AUTO PARTS 202946 FUNNEL FOR TIKI TORCHS 02/05/21 6.38 .00

MAY HARDWARE INC. 5445 TORCH FUEL 02/08/21 57.56 .00

U.S. BANK - CARD SERVICES 0121-BORK BAMBOO TORCHES 01/25/21 447.92 .00

U.S. BANK - CARD SERVICES 0121-BORK SUPPLIES 01/25/21 40.88 .00


28-58-150-430.0 DUES AND SUBSCRIPTIONS

U.S. BANK - CARD SERVICES 0121-WOODS SCORING SOFTWARE SUBSCRIPTION 01/25/21 97.00 .00

Total 28-58-150-430.0 DUES AND SUBSCRIPTIONS: 97.00 .00

28-58-150-440.0 PROFESSIONAL DEVELOPMENT

U.S. BANK - CARD SERVICES 0121-WOODS COURSES FOR CEU'S - TARA 01/25/21 34.00 .00

Total 28-58-150-440.0 PROFESSIONAL DEVELOPMENT: 34.00 .00

28-58-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PROGRAMS 02/02/21 46.73 .00

VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PROGRAMS - 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PROGRAMS 02/02/21 46.73 .00

Total 28-58-150-460.0 TELEPHONE: 133.47 .00

28-58-150-501.0 MAINT - COPIER - PER PAGE COST

WELLS FARGO EQUIPMENT FINANCE 5013653290-PR XEROX C7025 #6030192296000 MIN US 01/28/21 221.31 .00

WELLS FARGO EQUIPMENT FINANCE 5013653290-PR XEROX C7025 #6030192296000 MIN US 01/28/21 221.31 .00

Total 28-58-150-501.0 MAINT - COPIER - PER PAGE COST: 442.62 .00

Total RECREATION - PROGRAMS: 1,279.83 .00

RECREATION - PARKS


ALBERTSONS LLC 00669763-021021-3 SHOP SUPPLIES 02/10/21 60.68 .00

KINETICO QUALITY WATER OF McCAL 12011 WATER STAND RENTAL, WATER 02/01/21 70.60 .00

LAIDLAW LANDSCAPE COMPANY LLC 312 STEEL KIOSKS 12/02/20 500.00 .00

MAY HARDWARE INC. 1515 MISC FASTENERS 12/15/20 5.39 .00

MAY HARDWARE INC. 4109 FOOT WARM INSOLE, POCKET WARME 01/21/21 18.47 .00

MAY HARDWARE INC. 5097 SPRAY PAINT 02/03/21 16.52 .00

MAY HARDWARE INC. 5514 PAINTING SUPPLIES 02/09/21 154.22 .00

MAY HARDWARE INC. 5614 PAINTING SUPPLIES 02/10/21 32.89 .00


MAY HARDWARE INC. 996747 CARPNTR PENCIL, SHARPIE, CRAYON 10/21/20 8.33 .00

MAY HARDWARE INC. 999884 MECHANICAL TIMER, SUCTION C HOO 11/25/20 27.86 .00

MAY HARDWARE INC. 999884-1 CREDIT - 999884 11/25/20 27.86- .00


28-59-150-211.0 BATHROOM SUPPLIES

GEM STATE PAPER & SUPPLY 3033271 MISC. SUPPLIES & GLOVES 02/04/21 1,989.53 .00




Total 28-59-150-211.0 BATHROOM SUPPLIES: 1,989.53 .00


CHEVRON TEXACO 70027552-PR FUEL 02/06/21 1,777.93 .00





28-59-150-435.0 BOOKS/PUBLICATIONS/SUBSCRIPTS

U.S. BANK - CARD SERVICES 0121-BORK ASLA MEMBERSHIP - K. WOLF 01/25/21 455.00 .00

Total 28-59-150-435.0 BOOKS/PUBLICATIONS/SUBSCRIPTS: 455.00 .00

28-59-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PARKS-EQPT 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PARKS 02/02/21 41.73 .00



Total 28-59-150-460.0 TELEPHONE: 165.20 .00


AMERIGAS PROPANE L.P. 3118391953-PR PROPANE - A/C #200810869 02/16/21 378.69 .00

ZIPLY FIBER 0221-4170 PHONE SERVICE - CITY SHOP 02/07/21 45.69 .00



BUILDERS FIRSTSOURCE INC. 82821294 SHELF BRACKET, CARR SCREWS 02/03/21 36.93 .00

FRANKLIN BUILDING SUPPLY 914136 DOW STYROFOAM INSULATION 12/18/20 38.49 .00

SHERWIN-WILLIAMS CO., THE 8677-8 SPRDK TRANS NATL 02/08/21 48.39 .00



BRUNEEL COMPANY INC. MCC 0014090 CROSS CHAINS 02/04/21 218.50 .00

DMV - IDAHO TRANSPORTATION DEP 20210212 EXEMPT PLATE - V40962 02/12/21 23.60 .00

JERRY'S AUTO PARTS 202281 OIL FILTER 02/01/21 11.50 .00

JERRY'S AUTO PARTS 202787 U BOLT 02/04/21 1.33 .00

LES SCHWAB TIRE CENTERS 12500301110 SIPING - USED TIRES 02/04/21 75.96 .00



BARRY EQUIPMENT & RENTAL 659679 BEARING ASSEMBLY 02/12/21 136.91 .00

LES SCHWAB TIRE CENTERS 12500301465 TUBE, DISMOUNT/MOUNT 02/11/21 26.99 .00


Total RECREATION - PARKS: 6,313.62 .00

Total RECREATION FUND: 7,593.45 .00




AIRPORT FUND

AIRPORT DEPARTMENT


WELLS FARGO EQUIPMENT FINANCE 5013692651-PD XEROX C405 #603-0173151 01/27/21-02/ 02/01/21 58.87 .00



CHEVRON TEXACO 70029393-A FUEL 02/06/21 111.03 .00


29-56-150-350.0 ENGINEER SERVICES

T-O ENGINEERS INC. 05113-13850 AIRPORT GENERAL SERVICES 02/05/21 1,200.00 .00

Total 29-56-150-350.0 ENGINEER SERVICES: 1,200.00 .00

29-56-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - AIRPORT 02/02/21 41.73 .00

VERIZON WIRELESS 9872485114 #965453972 - AIRPORT - TABLET 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - AIRPORT 02/02/21 41.73 .00

ZIPLY FIBER 0221-0267 PHONE SERVICE - AIRPORT 02/01/21 65.03 .00

Total 29-56-150-460.0 TELEPHONE: 188.50 .00


MCCALL, CITY OF 0221-125601 WATER 02/12/21 143.51 .00




29-56-150-590.0 REPAIRS - AIRPORT EQUIPMENT

JERRY'S AUTO PARTS 202300 FITTING, ADAPTER 02/01/21 24.97 .00

JERRY'S AUTO PARTS 202390 FUEL FILTERS, HYDRAULIC FILTER, DI 02/09/21 142.99 .00

JERRY'S AUTO PARTS 202413 FUEL FILTER 02/02/21 13.43 .00

JERRY'S AUTO PARTS 202765 HOSE END FITTING, WEATHERSHIELD 02/04/21 108.70 .00

RMT EQUIPMENT P14432 KIT 02/11/21 82.45 .00

Total 29-56-150-590.0 REPAIRS - AIRPORT EQUIPMENT: 372.54 .00

Total AIRPORT DEPARTMENT: 2,232.46 .00

GRANT EXPENSES

29-60-250-730.0 FEDERAL - AIP PROJECT

T-O ENGINEERS INC. 180357-13851 AIRPORT - RELOCATE PARALLEL TAXI 02/05/21 1,877.50 .00

T-O ENGINEERS INC. 200069-13725 AIP-028 MCCALL AIRPORT MASTER PL 01/07/21 10,077.50 .00

T-O ENGINEERS INC. 200069-13857 AIP-028 MCCALL AIRPORT MASTER PL 02/05/21 18,020.00 .00

T-O ENGINEERS INC. 200141-13858 AIRPORT - RELOCATE PARALLEL TAXI 02/05/21 3,073.75 .00

Total 29-60-250-730.0 FEDERAL - AIP PROJECT: 33,048.75 .00

Total GRANT EXPENSES: 33,048.75 .00

Total AIRPORT FUND: 35,281.21 .00

GOLF FUND




GOLF OPERATIONS DEPARTMENT


ALSCO LBOI1869075 LAUNDRY 02/09/21 34.82 .00

ALSCO LBOI1870888 LAUNDRY 02/16/21 34.82 .00

BOW WOW WASTE PRODUCTS 390663 PET WASTE BAGS 02/08/21 311.94 .00

MAY HARDWARE INC. 6072 VINYL SHEET 02/17/21 24.29 .00



DIAMOND FUEL & FEED SUPPLY INC. 25248 Fuel for the year 12/14/20 1,059.83 .00


54-85-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - GOLF COURSE 02/02/21 41.73 .00

Total 54-85-150-460.0 TELEPHONE: 41.73 .00


AMERIGAS PROPANE L.P. 3118391952-G PROPANE - A/C #200810869 02/16/21 409.17 .00

AMERIGAS PROPANE L.P. 3118391956-G PROPANE - A/C #200810869 02/16/21 43.87 .00



54-85-150-491.0 CLUBHOUSE-HEAT, LIGHTS, UTILS


Total 54-85-150-491.0 CLUBHOUSE-HEAT, LIGHTS, UTILS: 304.66 .00


C & M LUMBER CO. INC. 443172 MATERIALS TO FIX BATHROOM AND S 02/12/21 978.98 .00

C & M LUMBER CO. INC. 73940 MATERIALS TO FIX BATHROOM AND S 02/13/21 69.51 .00

Total 54-85-150-570.0 REPAIRS - BUILDING AND GROUNDS: 1,048.49 .00


JERRY'S AUTO PARTS 203883 WIPER BLADE, LIP SEAL 02/12/21 49.54 .00



JERRY'S AUTO PARTS 203231 OIL FILTER, AIR FILTER, LAMP 02/08/21 30.84 .00


STAN'S GOLF CARS INC 81723 BELT, DRIVE BELT, PARK BRAKE CABL 02/03/21 133.69 .00

TURF EQUIPMENT & IRRIGATION 453198-00 BEARING-FLANGE 02/17/21 37.36 .00

TURF EQUIPMENT & IRRIGATION 760763-00 HYDRAULIC LIF CYLINDER 02/10/21 534.40 .00


Total GOLF OPERATIONS DEPARTMENT: 4,161.15 .00

Total GOLF FUND: 4,161.15 .00

WATER FUND

WATER DISTRIBUTION





CONSOLIDATED ELECTRICAL DIST 4438-506291 COND/EMT CLAMP 12/03/20 13.47 .00

MAY HARDWARE INC. 5456 D BATTERY 02/08/21 18.99 .00

MAY HARDWARE INC. 5679 DIRT SHOVEL 02/11/21 17.09 .00

MAY HARDWARE INC. 6075 GRAIN SCOOP 02/17/21 31.49 .00

ROCKY MOUNTAIN SIGNS & APPAREL 20533 HITAC STICKERS 02/11/21 128.50 .00

SPECIALTY CONSTRUCTION SUPPLY 0204064-IN RIDGID STANDS 01/27/21 1,491.00 .00

UTILITY TRAILER SALES OF BOISE 63092PB 9.5-24 10. 01/12/21 255.75 .00

Total 60-64-150-210.0 DEPARTMENT SUPPLIES: 1,956.29 .00


NELSON PLUMBING INC. 20210113 TRANSFORMER - PIPE THAWING MAC 01/13/21 498.00 .00

Total 60-64-150-240.0 MINOR EQUIPMENT: 498.00 .00


CHEVRON TEXACO 70028238-WT FUEL 02/06/21 974.15 .00

McCALL RENTALS INC. 141293 PROPANE 01/26/21 8.84 .00


60-64-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - PW-WATER ELEMENTS 02/02/21 40.01 .00

VERIZON WIRELESS 9872485114 #965453972 - PW-WATER DIST 02/02/21 41.73 .00

VERIZON WIRELESS 9872485114 #965453972 - PW-WATER DIST 02/02/21 41.73 .00

Total 60-64-150-460.0 TELEPHONE: 123.47 .00


JERRY'S AUTO PARTS 202208 DOOR HANDLE-EXT 02/01/21 90.77- .00

JERRY'S AUTO PARTS 202764 CORE DEPOSIT 02/04/21 38.50- .00

Total 60-64-150-580.0 REPAIRS - AUTOMOTIVE EQUIPMENT: 129.27- .00


H. D. FOWLER COMPANY INC. I5686677 TRAFFIC REPAIR KIT FOR WATEROUS 01/26/21 302.26 .00


60-64-150-591.0 REPAIRS - WATER METERS/MXU'S

FERGUSON WATERWORKS 769297 BLANKET PO FOR DISTRIBUTION SUP 02/11/21 707.16 .00

FERGUSON WATERWORKS CM062581 VB43-15W-NL 3/4 RESETTER 02/03/21 178.00- .00

Total 60-64-150-591.0 REPAIRS - WATER METERS/MXU'S: 529.16 .00

Total WATER DISTRIBUTION: 4,262.90 .00

WATER TREATMENT


RICOH AMERICAS CORP. 5081326319-WT RICOH MPC2004EX ADDITIONAL IMAG 02/01/21 30.35 .00

ROCKY MOUNTAIN SIGNS & APPAREL 20533 PVC CITYOF MCCALL SIGN 02/11/21 275.00 .00



JERRY'S AUTO PARTS 203466 VC ANTI SEIZE LUBRICA 02/09/21 4.70 .00

MAY HARDWARE INC. 5034 HEADLIGHT LENS RESTORER 02/02/21 12.59 .00




MAY HARDWARE INC. 5074 WOOD SCREW, INSERTBT 02/03/21 18.52 .00


MAY HARDWARE INC. 5177 SHARPIE 02/04/21 8.26 .00

MAY HARDWARE INC. 5617 OFFICE SUPPLIES 02/10/21 23.72 .00

MAY HARDWARE INC. 6003 ROOF AND GUTTER CABLE 02/16/21 543.14 .00


60-65-150-222.0 CHEMICALS

THATCHER COMPANY 1511631 FY21 WATER TREATMENT CHEMICAL 01/05/21 3,326.44 .00

Total 60-65-150-222.0 CHEMICALS: 3,326.44 .00


MAY HARDWARE INC. 4722 DUAL AIR CHUCK, AIR QUICK CONNEC 01/29/21 15.28 .00

MAY HARDWARE INC. 5060 FOREARM FORKLIFT 02/03/21 22.49 .00

MAY HARDWARE INC. 5413 OSCILLATING BLADE 02/08/21 21.59 .00

UNITED RENTALS (NORTH AMERICA) 188335013-001 SCISSOR LIFT 11/19/20 4,500.00 .00

Total 60-65-150-240.0 MINOR EQUIPMENT: 4,559.36 .00


CHEVRON TEXACO 70028238-WT FUEL 02/06/21 188.85 .00


60-65-150-260.0 POSTAGE


Total 60-65-150-260.0 POSTAGE: 17.39 .00

60-65-150-302.0 LABORATORY TESTING

ANALYTICAL LABORATORIES INC. 77993 TESTING - WATER TREATMENT 12/31/20 208.09 .00

ANALYTICAL LABORATORIES INC. 78694 TESTING - WATER TREATMENT 01/31/21 277.60 .00

Total 60-65-150-302.0 LABORATORY TESTING: 485.69 .00

60-65-150-400.0 ADVERTISING/LEGAL PUBLICATIONS

YOURMEMBERSHIPCOM INC R49675232 JOB POSTING - AWWA - WATER OPERA 02/12/21 399.00 .00

Total 60-65-150-400.0 ADVERTISING/LEGAL PUBLICATIONS: 399.00 .00


U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00- .00

U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00 .00

U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00 .00


60-65-150-460.0 TELEPHONE

VERIZON WIRELESS 9872485114 #965453972 - PW-WATER MNGR 02/02/21 41.73 .00

VERIZON WIRELESS 9872485114 #965453972 - PW-WATER UTILITY SPEC 02/02/21 46.73 .00

ZIPLY FIBER 0221-1008 PHONE SERVICE - SCADA/WT 02/07/21 62.13 .00

ZIPLY FIBER 0221-1252 PHONE SERVICE - WATER PLANT 02/07/21 333.25 .00

Total 60-65-150-460.0 TELEPHONE: 483.84 .00





AMERIGAS PROPANE L.P. 3117817019-WT PROPANE - A/C #200810869 02/04/21 3,240.02 .00

IDAHO POWER 0121-2202559932- ENERGY CHARGE PER KWH 01/14/21 3,836.33 .00

Total 60-65-150-490.0 HEAT, LIGHTS, AND UTILITIES: 7,076.35 .00


BUILDERS FIRSTSOURCE INC. 82819994 2X4 std&btr df 02/03/21 15.56 .00

CARRIER CORPORATION 90098305 REPAIR BOILERS 01/14/21 3,126.34 .00

Total 60-65-150-570.0 REPAIRS - BUILDING AND GROUNDS: 3,141.90 .00


FERGUSON ENTERPRISES #3007 8808518 PVC PIPE 12/03/20 88.48 .00

FERGUSON ENTERPRISES #3007 8828523 WTR PRV, PVC 12/02/20 120.52 .00


60-65-200-706.0 INTAKE BLDG IMPROVEMENTS

CLEAR SOLUTIONS ENGINEERING 127 LEGACY CE&I 02/04/21 4,983.00 .00

EKC INC 4 MCCALL LEGACY BEACH INTAKE STATI 01/31/21 94,587.49 .00

ROCKY MOUNTAIN SIGNS & APPAREL 20465 OUTDOOR SIGNS AND STANDS 01/27/21 408.00 .00

Total 60-65-200-706.0 INTAKE BLDG IMPROVEMENTS: 99,978.49 .00

Total WATER TREATMENT: 120,804.57 .00

Total WATER FUND: 125,067.47 .00

Grand Totals: 254,382.54 1,101.39




CHEVRON TEXACO 70029768-IT FUEL 02/06/21 105.81 .00



Report dates: 2/14/2021-2/14/2021 Feb 23, 2021 09:40AM


GENERAL FUND

10-14250 PREPAID WORKERS COMP. INS.

STATE INSURANCE FUND 24505415 AUDIT ADJUSTMENT 02/12/21 32,236.00 .00

Total 10-14250 PREPAID WORKERS COMP. INS.: 32,236.00 .00

Total : 32,236.00 .00



U.S. BANK EQUIPMENT FINANCE 436126759 CITY HALL XEROX COPIER - SN 6TB45 02/12/21 247.39 .00


Total ADMINISTRATIVE COSTS: 247.39 .00

Total GENERAL FUND: 32,483.39 .00




U.S. BANK EQUIPMENT FINANCE 436126759 PUBLIC WORKS XEROX COPIER - SN 8 02/12/21 163.69 .00


Total PUBLIC WORKS & STREETS: 163.69 .00

Total PUBLIC WORKS & STREETS FUND: 163.69 .00

LIBRARY FUND

LIBRARY DEPARTMENT


U.S. BANK EQUIPMENT FINANCE 436126759 LIBRARY XEROX COPIER - SN 8TB6545 02/12/21 170.41 .00


Total LIBRARY DEPARTMENT: 170.41 .00

Total LIBRARY FUND: 170.41 .00

RECREATION FUND

RECREATION - PARKS

28-59-150-491.0 TRASH, PORTA POTTIE RENTAL

LAKE SHORE DISPOSAL INC. 25249852 ROLL OFF DUMPSTER - BROWN PARK 02/01/21 30.00 .00

Total 28-59-150-491.0 TRASH, PORTA POTTIE RENTAL: 30.00 .00

Total RECREATION - PARKS: 30.00 .00

Total RECREATION FUND: 30.00 .00

Grand Totals: 32,847.49 .00

CITY OF McCALL Payment Approval Report - Vendor Page: 1


Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount

LAKE SHORE DISPOSAL INC.

18140 LAKE SHORE DISPOSAL INC. 25249852 ROLL OFF DUMPSTER - BROWN 02/01/21 30.00

Total LAKE SHORE DISPOSAL INC.: 30.00

STATE INSURANCE FUND

29020 STATE INSURANCE FUND 24505415 AUDIT ADJUSTMENT 02/12/21 32,236.00

Total STATE INSURANCE FUND: 32,236.00

U.S. BANK EQUIPMENT FINANCE

31035 U.S. BANK EQUIPMENT FINANC 436126759 PUBLIC WORKS XEROX COPIER 02/12/21 163.69

31035 U.S. BANK EQUIPMENT FINANC 436126759 LIBRARY XEROX COPIER - SN 8T 02/12/21 170.41

31035 U.S. BANK EQUIPMENT FINANC 436126759 CITY HALL XEROX COPIER - SN 02/12/21 247.39

Total U.S. BANK EQUIPMENT FINANCE: 581.49

Grand Totals: 32,847.49




A & I DISTRIBUTORS

1037 A & I DISTRIBUTORS 3586165 5GAL PRO NON CLR BRK, PURU 02/03/21 376.10

1037 A & I DISTRIBUTORS 3586166 SYN BLEND 5W20 02/03/21 461.45

Total A & I DISTRIBUTORS: 837.55

ALBERTSONS LLC

1850 ALBERTSONS LLC 00436391-012 REC - COACH THANK YOU 01/28/21 20.00

1850 ALBERTSONS LLC 00669763-021 SHOP SUPPLIES 02/10/21 60.68

Total ALBERTSONS LLC: 80.68

ALSCO

2300 ALSCO LBOI1853308 FLOOR MATS 12/08/20 68.74



2300 ALSCO LBOI1869075 LAUNDRY 02/09/21 34.82

2300 ALSCO LBOI1870888 LAUNDRY 02/16/21 34.82


Total ALSCO: 344.60

AMERIGAS PROPANE L.P.

2700 AMERIGAS PROPANE L.P. 3117817017-L PROPANE - A/C #200810869 02/04/21 161.17

2700 AMERIGAS PROPANE L.P. 3117817019-W PROPANE - A/C #200810869 02/04/21 3,240.02

2700 AMERIGAS PROPANE L.P. 3117985565-P PROPANE - A/C #200810869 02/06/21 76.16


2700 AMERIGAS PROPANE L.P. 3118391952-G PROPANE - A/C #200810869 02/16/21 409.17


2700 AMERIGAS PROPANE L.P. 3118391956-G PROPANE - A/C #200810869 02/16/21 43.87

2700 AMERIGAS PROPANE L.P. 679191346 PROPANE - A/C #200810869 02/04/21 25.00

Total AMERIGAS PROPANE L.P.: 4,591.97

ANALYTICAL LABORATORIES INC.

2790 ANALYTICAL LABORATORIES IN 77993 TESTING - WATER TREATMENT 12/31/20 208.09

2790 ANALYTICAL LABORATORIES IN 78694 TESTING - WATER TREATMENT 01/31/21 277.60

Total ANALYTICAL LABORATORIES INC.: 485.69

BAKER & TAYLOR BOOKS

3700 BAKER & TAYLOR BOOKS 2035701064 BOOKS 12/31/20 182.63

3700 BAKER & TAYLOR BOOKS 2035755769 CHILDREN'S BOOKS 02/02/21 277.12

Total BAKER & TAYLOR BOOKS: 459.75

BARRY EQUIPMENT & RENTAL

3866 BARRY EQUIPMENT & RENTAL 659679 BEARING ASSEMBLY 02/12/21 136.91

Total BARRY EQUIPMENT & RENTAL: 136.91

BOW WOW WASTE PRODUCTS

5200 BOW WOW WASTE PRODUCTS 390663 PET WASTE BAGS 02/08/21 311.94




Total BOW WOW WASTE PRODUCTS: 311.94

BRADY INDUSTRIES OF IDAHO LLC

5281 BRADY INDUSTRIES OF IDAHO 6741526 COROX DIS WIPES 01/28/21 795.00

Total BRADY INDUSTRIES OF IDAHO LLC: 795.00

BRUNEEL COMPANY INC.

5680 BRUNEEL COMPANY INC. MCC 0014090 CROSS CHAINS 02/04/21 218.50

Total BRUNEEL COMPANY INC.: 218.50

BUILDERS FIRSTSOURCE INC.

5763 BUILDERS FIRSTSOURCE INC. 82819994 2X4 std&btr df 02/03/21 15.56

5763 BUILDERS FIRSTSOURCE INC. 82821294 SHELF BRACKET, CARR SCREW 02/03/21 36.93

Total BUILDERS FIRSTSOURCE INC.: 52.49

C & M LUMBER CO. INC.

5980 C & M LUMBER CO. INC. 443172 MATERIALS TO FIX BATHROOM 02/12/21 978.98

5980 C & M LUMBER CO. INC. 73940 MATERIALS TO FIX BATHROOM 02/13/21 69.51

Total C & M LUMBER CO. INC.: 1,048.49

CARRIER CORPORATION

99983 CARRIER CORPORATION 90092539 GPS NEEDLEPOINT IONIZATION 12/15/20 561.00

99983 CARRIER CORPORATION 90098305 REPAIR BOILERS 01/14/21 3,126.34

Total CARRIER CORPORATION: 3,687.34

CHEVRON TEXACO

6760 CHEVRON TEXACO 70027552-PR FUEL 02/06/21 1,777.93

6760 CHEVRON TEXACO 70028088-PD FUEL 02/06/21 1,681.57

6760 CHEVRON TEXACO 70028238-WT FUEL 02/06/21 974.15

6760 CHEVRON TEXACO 70028238-WT FUEL 02/06/21 188.85

6760 CHEVRON TEXACO 70028727-PW FUEL 02/06/21 11,455.76

6760 CHEVRON TEXACO 70029393-A FUEL 02/06/21 111.03

6760 CHEVRON TEXACO 70029936-CD FUEL 02/06/21 75.00

Total CHEVRON TEXACO: 16,264.29

CLEAR SOLUTIONS ENGINEERING

7076 CLEAR SOLUTIONS ENGINEERI 127 LEGACY CE&I 02/04/21 4,983.00

Total CLEAR SOLUTIONS ENGINEERING: 4,983.00

CONSOLIDATED ELECTRICAL DIST

7720 CONSOLIDATED ELECTRICAL D 4438-506291 COND/EMT CLAMP 12/03/20 13.47

Total CONSOLIDATED ELECTRICAL DIST: 13.47

DIAMOND FUEL & FEED SUPPLY INC.

9080 DIAMOND FUEL & FEED SUPPL 25248 Fuel for the year 12/14/20 1,059.83




Total DIAMOND FUEL & FEED SUPPLY INC.: 1,059.83

DMV - IDAHO TRANSPORTATION DEPARTMENT

15620 DMV - IDAHO TRANSPORTATIO 20210212 EXEMPT PLATE - V40962 02/12/21 23.60

Total DMV - IDAHO TRANSPORTATION DEPARTMENT: 23.60

D-WORKS INC.

9540 D-WORKS INC. 063 STREET 34 02/08/21 26.25

Total D-WORKS INC.: 26.25

EKC INC

9861 EKC INC 4 MCCALL LEGACY BEACH INTAKE 01/31/21 94,587.49

Total EKC INC: 94,587.49

FERGUSON ENTERPRISES #3007

26140 FERGUSON ENTERPRISES #30 8808518 PVC PIPE 12/03/20 88.48

26140 FERGUSON ENTERPRISES #30 8828523 WTR PRV, PVC 12/02/20 120.52

Total FERGUSON ENTERPRISES #3007: 209.00

FERGUSON WATERWORKS

10750 FERGUSON WATERWORKS 769297 BLANKET PO FOR DISTRIBUTIO 02/11/21 707.16

10750 FERGUSON WATERWORKS CM062581 VB43-15W-NL 3/4 RESETTER 02/03/21 178.00-

Total FERGUSON WATERWORKS: 529.16

FIVE STAR PRINT AND PROMO

10990 FIVE STAR PRINT AND PROMO 6638 FORM 1099, ENVELOPES 12/30/20 135.18

10990 FIVE STAR PRINT AND PROMO 6638 FORM W-2, ENVELOPES 12/30/20 169.43

Total FIVE STAR PRINT AND PROMO: 304.61

FRANKLIN BUILDING SUPPLY

11280 FRANKLIN BUILDING SUPPLY 914136 DOW STYROFOAM INSULATION 12/18/20 38.49

Total FRANKLIN BUILDING SUPPLY: 38.49

GALE/CENGAGE LEARNING INC

11625 GALE/CENGAGE LEARNING IN 72847398 BOOKS 02/06/21 74.72

11625 GALE/CENGAGE LEARNING IN 72857069 BOOK 01/08/21 24.04

11625 GALE/CENGAGE LEARNING IN 73596031 BOOKS 02/04/21 70.82

Total GALE/CENGAGE LEARNING INC: 169.58

GEM STATE PAPER & SUPPLY

11940 GEM STATE PAPER & SUPPLY 3033271 MISC. SUPPLIES & GLOVES 02/04/21 1,989.53

11940 GEM STATE PAPER & SUPPLY 3033302 HAND CLEANER, PERF ROLL TO 02/04/21 126.69

Total GEM STATE PAPER & SUPPLY: 2,116.22




GIULIANO, GORDON & JULIANNE

10000 GIULIANO, GORDON & JULIANN 138564 DBL PAYMENT FOR NOVEMBER 02/04/21 49.81

Total GIULIANO, GORDON & JULIANNE: 49.81

H. D. FOWLER COMPANY INC.

12755 H. D. FOWLER COMPANY INC. I5686677 TRAFFIC REPAIR KIT FOR WATE 01/26/21 302.26

Total H. D. FOWLER COMPANY INC.: 302.26

IDAHO CHILD SUPPORT RECEIPTING

14860 IDAHO CHILD SUPPORT RECEI 20210212-2 CHILD SUPPORT - #195240 02/12/21 69.22

Total IDAHO CHILD SUPPORT RECEIPTING: 69.22

IDAHO POWER

15340 IDAHO POWER 0121-2202559 ENERGY CHARGE PER KWH 01/14/21 3,836.33

Total IDAHO POWER: 3,836.33

JERRY'S AUTO PARTS

16890 JERRY'S AUTO PARTS 195175 COUPLER, FITTING 12/14/20 4.51

16890 JERRY'S AUTO PARTS 202208 DOOR HANDLE-EXT 02/01/21 90.77-

16890 JERRY'S AUTO PARTS 202281 OIL FILTER 02/01/21 11.50

16890 JERRY'S AUTO PARTS 202300 FITTING, ADAPTER 02/01/21 24.97

16890 JERRY'S AUTO PARTS 202390 FUEL FILTERS, HYDRAULIC FILT 02/09/21 142.99

16890 JERRY'S AUTO PARTS 202413 FUEL FILTER 02/02/21 13.43

16890 JERRY'S AUTO PARTS 202753 CUBE LED LIGHTS 02/04/21 112.78

16890 JERRY'S AUTO PARTS 202764 CORE DEPOSIT 02/04/21 38.50-

16890 JERRY'S AUTO PARTS 202765 HOSE END FITTING, WEATHERS 02/04/21 108.70

16890 JERRY'S AUTO PARTS 202787 U BOLT 02/04/21 1.33

16890 JERRY'S AUTO PARTS 202906 BEAM BLADES 02/05/21 75.41

16890 JERRY'S AUTO PARTS 202946 FUNNEL FOR TIKI TORCHS 02/05/21 6.38

16890 JERRY'S AUTO PARTS 203231 OIL FILTER, AIR FILTER, LAMP 02/08/21 30.84

16890 JERRY'S AUTO PARTS 203466 VC ANTI SEIZE LUBRICA 02/09/21 4.70

16890 JERRY'S AUTO PARTS 203470 Z HOSE END FITTING, WEATHER 02/09/21 38.41

16890 JERRY'S AUTO PARTS 203883 WIPER BLADE, LIP SEAL 02/12/21 49.54

Total JERRY'S AUTO PARTS: 496.22

KINETICO QUALITY WATER OF McCALL

17550 KINETICO QUALITY WATER OF 12011 WATER STAND RENTAL, WATER 02/01/21 70.60

Total KINETICO QUALITY WATER OF McCALL: 70.60

LAIDLAW LANDSCAPE COMPANY LLC

18118 LAIDLAW LANDSCAPE COMPA 312 STEEL KIOSKS 12/02/20 500.00

Total LAIDLAW LANDSCAPE COMPANY LLC: 500.00

LAKEVIEW CHEVRON SERVICE INC.

18200 LAKEVIEW CHEVRON SERVICE 195203627 FUEL 11/04/20 60.45




Total LAKEVIEW CHEVRON SERVICE INC.: 60.45

LES SCHWAB TIRE CENTERS

18700 LES SCHWAB TIRE CENTERS 12500301110 SIPING - USED TIRES 02/04/21 75.96

18700 LES SCHWAB TIRE CENTERS 12500301465 TUBE, DISMOUNT/MOUNT 02/11/21 26.99

Total LES SCHWAB TIRE CENTERS: 102.95

MAY HARDWARE INC.

20160 MAY HARDWARE INC. 12944 SERVICE CALL - STOREROOM L 02/09/21 175.00

20160 MAY HARDWARE INC. 1515 MISC FASTENERS 12/15/20 5.39

20160 MAY HARDWARE INC. 4032 KEYS 01/20/21 26.86

20160 MAY HARDWARE INC. 4056 COMMAND HOOK, VELCRO TAP 01/20/21 26.61

20160 MAY HARDWARE INC. 4109 FOOT WARM INSOLE, POCKET 01/21/21 18.47

20160 MAY HARDWARE INC. 4722 DUAL AIR CHUCK, AIR QUICK CO 01/29/21 15.28

20160 MAY HARDWARE INC. 5034 HEADLIGHT LENS RESTORER 02/02/21 12.59

20160 MAY HARDWARE INC. 5060 FOREARM FORKLIFT 02/03/21 22.49

20160 MAY HARDWARE INC. 5074 WOOD SCREW, INSERTBT 02/03/21 18.52

20160 MAY HARDWARE INC. 5097 SPRAY PAINT 02/03/21 16.52


20160 MAY HARDWARE INC. 5177 SHARPIE 02/04/21 8.26

20160 MAY HARDWARE INC. 5413 OSCILLATING BLADE 02/08/21 21.59

20160 MAY HARDWARE INC. 5445 TORCH FUEL 02/08/21 57.56

20160 MAY HARDWARE INC. 5453 STAIN REMOVER, MR CLEAN 02/08/21 21.75

20160 MAY HARDWARE INC. 5454 EXCHANGE- LP TANK 02/08/21 17.09

20160 MAY HARDWARE INC. 5456 D BATTERY 02/08/21 18.99

20160 MAY HARDWARE INC. 5514 PAINTING SUPPLIES 02/09/21 154.22

20160 MAY HARDWARE INC. 5584 LIGHTED CONNECTOR 02/10/21 80.95

20160 MAY HARDWARE INC. 5614 PAINTING SUPPLIES 02/10/21 32.89

20160 MAY HARDWARE INC. 5617 OFFICE SUPPLIES 02/10/21 23.72

20160 MAY HARDWARE INC. 5651 SUPPLIES 02/10/21 20.04

20160 MAY HARDWARE INC. 5679 DIRT SHOVEL 02/11/21 17.09


20160 MAY HARDWARE INC. 6003 ROOF AND GUTTER CABLE 02/16/21 543.14

20160 MAY HARDWARE INC. 6072 VINYL SHEET 02/17/21 24.29

20160 MAY HARDWARE INC. 6075 GRAIN SCOOP 02/17/21 31.49

20160 MAY HARDWARE INC. 919 SERVICE CALL - LOCK 12/08/20 70.00


20160 MAY HARDWARE INC. 996747 CARPNTR PENCIL, SHARPIE, CR 10/21/20 8.33

20160 MAY HARDWARE INC. 999884 MECHANICAL TIMER, SUCTION 11/25/20 27.86

20160 MAY HARDWARE INC. 999884-1 CREDIT - 999884 11/25/20 27.86-

Total MAY HARDWARE INC.: 1,506.90

McCALL RENTALS INC.

20720 McCALL RENTALS INC. 141293 PROPANE 01/26/21 8.84

20720 McCALL RENTALS INC. 141499 PROPANE FUEL 02/08/21 10.26

Total McCALL RENTALS INC.: 19.10

MCCALL, CITY OF

6960 MCCALL, CITY OF 0221-125601 WATER 02/12/21 143.51








Total MCCALL, CITY OF: 654.59

MCCI LLC

20900 MCCI LLC RN1139 LF SUPPORT RENEWAL 01/18/21 1,386.00

20900 MCCI LLC RN1139 LF CLOUD RENEWAL 01/18/21 9,672.00

20900 MCCI LLC RN1139 LF TRAINING CENTER 01/18/21 2,058.00

Total MCCI LLC: 13,116.00

NELSON PLUMBING INC.

22640 NELSON PLUMBING INC. 20210113 TRANSFORMER - PIPE THAWING 01/13/21 498.00

Total NELSON PLUMBING INC.: 498.00

NUESYNERGY INC.

23265 NUESYNERGY INC. 2283 HRA/FSA ADMIN FEES 12/07/20 375.00

23265 NUESYNERGY INC. 2283 COBRA ADMIN FEES 12/07/20 75.00





Total NUESYNERGY INC.: 1,350.00

OFFICE SAVERS ONLINE

22363 OFFICE SAVERS ONLINE 4188 14 MONTH PLANNER 12/24/20 20.78

22363 OFFICE SAVERS ONLINE 4188 INTEROFFICE ENVELOPE, BATT 12/24/20 74.27

22363 OFFICE SAVERS ONLINE 4188 MAGIC TAPE REFILL 12/24/20 22.39

22363 OFFICE SAVERS ONLINE 4472 WIREBOUND NOTEBOOK, PARC 01/29/21 87.77

Total OFFICE SAVERS ONLINE: 205.21

OREGON DEPT. OF JUSTICE

23603 OREGON DEPT. OF JUSTICE 20210212-5 CASE ID - 410000000121812 02/12/21 252.00

Total OREGON DEPT. OF JUSTICE: 252.00

PRECISION DETAIL INC.

24807 PRECISION DETAIL INC. 11099 INTERIOR DETAIL - EXPLORER 2 02/09/21 200.00

Total PRECISION DETAIL INC.: 200.00

RICOH AMERICAS CORP.

25770 RICOH AMERICAS CORP. 5081326319-W RICOH MPC2004EX ADDITIONAL 02/01/21 30.35

Total RICOH AMERICAS CORP.: 30.35

RMT EQUIPMENT

26300 RMT EQUIPMENT P14432 KIT 02/11/21 82.45




Total RMT EQUIPMENT: 82.45

ROCKY MOUNTAIN SIGNS & APPAREL

26280 ROCKY MOUNTAIN SIGNS & AP 20465 OUTDOOR SIGNS AND STANDS 01/27/21 408.00

26280 ROCKY MOUNTAIN SIGNS & AP 20533 HITAC STICKERS 02/11/21 128.50

26280 ROCKY MOUNTAIN SIGNS & AP 20533 PVC CITYOF MCCALL SIGN 02/11/21 275.00

Total ROCKY MOUNTAIN SIGNS & APPAREL: 811.50

ROGERS ELECTRIC INC

26420 ROGERS ELECTRIC INC 4354 LEGION HALL - DUPLEX OUTLET 12/31/20 216.86

Total ROGERS ELECTRIC INC: 216.86

SAFARILAND LLC

26812 SAFARILAND LLC I010-351051 NIK TESTS 02/02/21 271.35

Total SAFARILAND LLC: 271.35

SHADOW TRACKERS

27504 SHADOW TRACKERS RDK210041 BACKGROUND CHECKS 01/31/21 40.00

Total SHADOW TRACKERS: 40.00

SHELL FLEET PLUS

29961 SHELL FLEET PLUS 70051247-PD FUEL 02/06/21 64.18

Total SHELL FLEET PLUS: 64.18

SHERWIN-WILLIAMS CO., THE

27655 SHERWIN-WILLIAMS CO., THE 8677-8 SPRDK TRANS NATL 02/08/21 48.39

Total SHERWIN-WILLIAMS CO., THE: 48.39

SHRED-IT USA - BOISE

27890 SHRED-IT USA - BOISE 8181223195 SHREDDING 01/07/21 146.85

27890 SHRED-IT USA - BOISE 8181415757 SHREDDING 02/07/21 69.58

Total SHRED-IT USA - BOISE: 216.43

SMS Inc

10000 SMS Inc 332294 DELIVERY OF ION FAN/EQUIPME 12/17/20 25.00

Total SMS Inc: 25.00

SPECIALTY CONSTRUCTION SUPPLY

28660 SPECIALTY CONSTRUCTION S 0204064-IN RIDGID STANDS 01/27/21 1,491.00

28660 SPECIALTY CONSTRUCTION S 0204427-IN CRAFCO ROADSAVER 221 PLEXI 02/09/21 12,790.00

Total SPECIALTY CONSTRUCTION SUPPLY: 14,281.00

STAN'S GOLF CARS INC

28940 STAN'S GOLF CARS INC 81723 BELT, DRIVE BELT, PARK BRAKE 02/03/21 133.69




Total STAN'S GOLF CARS INC: 133.69

STAR NEWS, THE

28980 STAR NEWS, THE 55998 DISPLAY AD - MCCALL COUNCIL 01/31/21 440.00

Total STAR NEWS, THE: 440.00

THATCHER COMPANY

29996 THATCHER COMPANY 1511631 FY21 WATER TREATMENT CHEM 01/05/21 3,326.44

Total THATCHER COMPANY: 3,326.44

T-O ENGINEERS INC.

30340 T-O ENGINEERS INC. 05113-13850 AIRPORT GENERAL SERVICES 02/05/21 1,200.00

30340 T-O ENGINEERS INC. 180357-13851 AIRPORT - RELOCATE PARALLEL 02/05/21 1,877.50

30340 T-O ENGINEERS INC. 200069-13725 AIP-028 MCCALL AIRPORT MAST 01/07/21 10,077.50

30340 T-O ENGINEERS INC. 200069-13857 AIP-028 MCCALL AIRPORT MAST 02/05/21 18,020.00

30340 T-O ENGINEERS INC. 200141-13858 AIRPORT - RELOCATE PARALLEL 02/05/21 3,073.75

Total T-O ENGINEERS INC.: 34,248.75

TREASURE VALLEY COFFEE INC.

30580 TREASURE VALLEY COFFEE IN 2160:07078381 TEA, COCOA 02/09/21 56.55

Total TREASURE VALLEY COFFEE INC.: 56.55

TURF EQUIPMENT & IRRIGATION

30880 TURF EQUIPMENT & IRRIGATIO 453198-00 BEARING-FLANGE 02/17/21 37.36

30880 TURF EQUIPMENT & IRRIGATIO 760763-00 HYDRAULIC LIF CYLINDER 02/10/21 534.40

Total TURF EQUIPMENT & IRRIGATION: 571.76

U.S. BANK - CARD SERVICES

31020 U.S. BANK - CARD SERVICES 0121-BORK ASLA MEMBERSHIP - K. WOLF 01/25/21 455.00

31020 U.S. BANK - CARD SERVICES 0121-BORK BAMBOO TORCHES 01/25/21 447.92

31020 U.S. BANK - CARD SERVICES 0121-BORK SUPPLIES 01/25/21 40.88

31020 U.S. BANK - CARD SERVICES 0121-GREAVE FACE BOOK - CAMPAIGNS 01/25/21 108.68

31020 U.S. BANK - CARD SERVICES 0121-GREAVE SHUTTERSTOCK - SUBSCRIPTIO 01/25/21 30.74

31020 U.S. BANK - CARD SERVICES 0121-GROENE ESRI MONTHLY SUBSCRIPTION 01/25/21 125.00

31020 U.S. BANK - CARD SERVICES 0121-JOVANO GODADDY RENEWALS 01/25/21 369.99

31020 U.S. BANK - CARD SERVICES 0121-JOVANO CABLE, BRACKET, HDMI CABLE, 01/25/21 113.49

31020 U.S. BANK - CARD SERVICES 0121-JOVANO FLAT SCREEN 01/25/21 110.00

31020 U.S. BANK - CARD SERVICES 0121-LOJEK SUPPORT FOR WINTER READIN 01/25/21 45.00

31020 U.S. BANK - CARD SERVICES 0121-LOJEK BOOKS 01/25/21 27.57

31020 U.S. BANK - CARD SERVICES 0121-LOJEK ZOOM SUBSCRIPTION 01/25/21 14.99

31020 U.S. BANK - CARD SERVICES 0121-RYSKA New slings to replace aging and wa 01/25/21 698.44

31020 U.S. BANK - CARD SERVICES 0121-RYSKA 8 GEN 2 SLING 01/25/21 455.60

31020 U.S. BANK - CARD SERVICES 0121-RYSKA FACE SHIELDS 01/25/21 35.97

31020 U.S. BANK - CARD SERVICES 0121-RYSKA OFFICE SUPPLIES 01/25/21 133.39

31020 U.S. BANK - CARD SERVICES 0121-RYSKA OFFICE SUPPLIES 01/25/21 14.99

31020 U.S. BANK - CARD SERVICES 0121-RYSKA BOOTS - JOHNSON 01/25/21 302.25

31020 U.S. BANK - CARD SERVICES 0121-SPICKAR CORPSUMMITS LEADERSHIP - A. 01/25/21 208.95

31020 U.S. BANK - CARD SERVICES 0121-TRAPP PINESOL 01/25/21 43.32




31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00-

31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEW 01/25/21 20.00-

31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00

31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEW 01/25/21 20.00

31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - SIMS 01/25/21 20.00

31020 U.S. BANK - CARD SERVICES 0121-WEAVER ASSOC OF IDAHO CITIES - STEW 01/25/21 20.00

31020 U.S. BANK - CARD SERVICES 0121-WILLIAM STICKERS 01/25/21 331.16

31020 U.S. BANK - CARD SERVICES 0121-WILLIAM INTERGRATION OF EXCISTING P 01/25/21 4,200.00

31020 U.S. BANK - CARD SERVICES 0121-WOODS SCORING SOFTWARE SUBSCRI 01/25/21 97.00

31020 U.S. BANK - CARD SERVICES 0121-WOODS COURSES FOR CEU'S - TARA 01/25/21 34.00

Total U.S. BANK - CARD SERVICES: 8,484.33


31035 U.S. BANK EQUIPMENT FINANC 431339357 LATE CHARGES FORGIVEN 12/16/20 58.15-

31035 U.S. BANK EQUIPMENT FINANC 431339357 PROP DAMAGE SURCHARGE 12/16/20 36.60



31035 U.S. BANK EQUIPMENT FINANC 433708294 LATE CHARGES FORGIVEN 01/15/21 58.15-





UNIFORMS2GEAR INC.

31175 UNIFORMS2GEAR INC. 110861 BOOT MERRELL MOAB 02/02/21 145.26

Total UNIFORMS2GEAR INC.: 145.26

UNITED PARCEL SERVICE

31280 UNITED PARCEL SERVICE 8459E3071 SHIPPING 02/13/21 13.38



Total UNITED PARCEL SERVICE: 41.95

UNITED RENTALS (NORTH AMERICA) INC.

31315 UNITED RENTALS (NORTH AME 188335013-00 SCISSOR LIFT 11/19/20 4,500.00

Total UNITED RENTALS (NORTH AMERICA) INC.: 4,500.00

UTILITY TRAILER SALES OF BOISE

31580 UTILITY TRAILER SALES OF BO 63092PB 9.5-24 10. 01/12/21 255.75

31580 UTILITY TRAILER SALES OF BO 63967PB GLOVES 02/08/21 153.84

31580 UTILITY TRAILER SALES OF BO 64099PB COLDROLL112 02/08/21 41.40

Total UTILITY TRAILER SALES OF BOISE: 450.99

VALLEY COUNTY

31640 VALLEY COUNTY 2021-MARCH PD FACILITY LEASE 02/09/21 2,700.00

Total VALLEY COUNTY: 2,700.00




VALLEY MOUNTAIN LIBRARY CONSRT

31880 VALLEY MOUNTAIN LIBRARY C 20210211 VMLC DUES 2021 02/11/21 20.00

Total VALLEY MOUNTAIN LIBRARY CONSRT: 20.00

VERIZON WIRELESS

32020 VERIZON WIRELESS 9872485114 #965453972 - GOLF COURSE 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - LIBRARY 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - AIRPORT 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - AIRPORT - TABLET 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - AIRPORT 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - COM DEV - GIS AN 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - COM DEV 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - BUILDING OFFICIA 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - COM DEV - EQUIP 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - COM DEV - GIS TE 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - COM DEV - EQUIP 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - PW-STREETS-EQP 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 965453972 - PW ENGINEER 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - PW DIRECTOR 02/02/21 41.73



32020 VERIZON WIRELESS 9872485114 #965453972 - PW-STREETS 02/02/21 41.73




32020 VERIZON WIRELESS 9872485114 #965453972 - PW-WATER ELEME 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - PW-WATER DIST 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - PW-WATER MNGR 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - PW-WATER DIST 02/02/21 41.73

32020 VERIZON WIRELESS 9872485114 #965453972 - PW-WATER UTILITY 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER - L 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER - L 02/02/21 40.01

32020 VERIZON WIRELESS 9872485114 #965453972 - CITY MANAGER 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PARKS 02/02/21 40.01




32020 VERIZON WIRELESS 9872485114 #965453972 - PARKS/REC-PROG 02/02/21 46.73



32020 VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS Hot 02/02/21 8.94

32020 VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS Hot 02/02/21 7.26-



32020 VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS - E 02/02/21 39.20



32020 VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS 02/02/21 46.73

32020 VERIZON WIRELESS 9872485114 #965453972 - INFO SYSTEMS 02/02/21 46.73

Total VERIZON WIRELESS: 1,657.74




WELLS FARGO EQUIPMENT FINANCE

32560 WELLS FARGO EQUIPMENT FIN 5013370679-FI XEROX C8045 #603-0214726-000 01/07/21 170.25

32560 WELLS FARGO EQUIPMENT FIN 5013653290-P XEROX C7025 #6030192296000 01/28/21 221.31

32560 WELLS FARGO EQUIPMENT FIN 5013653290-P XEROX C7025 #6030192296000 01/28/21 221.31

32560 WELLS FARGO EQUIPMENT FIN 5013692651-P XEROX C405 #603-0173151 01/27 02/01/21 58.86

32560 WELLS FARGO EQUIPMENT FIN 5013692651-P XEROX C405 #603-0173151 01/27 02/01/21 58.87

32560 WELLS FARGO EQUIPMENT FIN 5013692652-P XEROX C8045 #603-0173257-000 02/01/21 462.76

32560 WELLS FARGO EQUIPMENT FIN 5013739487-FI XEROX C8045 #603-0214726-000 02/03/21 170.25

Total WELLS FARGO EQUIPMENT FINANCE: 1,363.61

WHITE PETERSON P.A.

32910 WHITE PETERSON P.A. 143320 GENERAL CITY ADMIN 12/31/20 8,111.68

32910 WHITE PETERSON P.A. 143320 COMMUNITY DEVELOPMENT 12/31/20 137.58

32910 WHITE PETERSON P.A. 143821 GENERAL CITY ADMIN 01/31/21 7,000.00

Total WHITE PETERSON P.A.: 15,249.26

WIENHOFF DRUG TESTING

33040 WIENHOFF DRUG TESTING 96441 RANDOM TESTS, PRE-EMPLOYM 02/01/21 255.00

Total WIENHOFF DRUG TESTING: 255.00

WILLAMETTE DENTAL INSURANCE

33095 WILLAMETTE DENTAL INSURA 202101-COBR PREMIUMS - GROUP #Z1759 - ID 01/01/21 90.00

Total WILLAMETTE DENTAL INSURANCE: 90.00

XERILLION CORPORATION

33418 XERILLION CORPORATION 64042 Global PO# for monthly charges rel 01/31/21 4,333.59

Total XERILLION CORPORATION: 4,333.59

YOURMEMBERSHIPCOM INC

99652 YOURMEMBERSHIPCOM INC R49675232 JOB POSTING - AWWA - WATER 02/12/21 399.00

Total YOURMEMBERSHIPCOM INC: 399.00

ZIPLY FIBER

33560 ZIPLY FIBER 0121-0944 PHONE SERVICE - ETHERNET 01/07/21 1,200.00

33560 ZIPLY FIBER 0121-7142 PHONE SERVICE - CITY HALL 01/07/21 61.31

33560 ZIPLY FIBER 0221-0267 PHONE SERVICE - AIRPORT 02/01/21 65.03

33560 ZIPLY FIBER 0221-0944 PHONE SERVICE - ETHERNET 02/07/21 1,200.00

33560 ZIPLY FIBER 0221-1008 PHONE SERVICE - SCADA/WT 02/07/21 62.13

33560 ZIPLY FIBER 0221-1252 PHONE SERVICE - WATER PLAN 02/07/21 333.25

33560 ZIPLY FIBER 0221-2144 PHONE SERVICE - POLICE 02/07/21 29.80

33560 ZIPLY FIBER 0221-4170 PHONE SERVICE - CITY SHOP 02/07/21 45.69

33560 ZIPLY FIBER 0221-7142 PHONE SERVICE - CITY HALL 02/07/21 61.04

Total ZIPLY FIBER: 3,058.25


CITY OF McCALL Page: 1Payment Approval Report - Vendor Report dates: 2/5/2021-2/18/2021 Feb 19, 2021 09:51AM


CHEVRON TEXACO6760 CHEVRON TEXACO 70029768-IT 02/06/21 105.81

105.81Total CHEVRON TEXACO:

FUEL




GENERAL FUND

10-14250 PREPAID WORKERS COMP. INS.

STATE INSURANCE FUND 24505415 AUDIT ADJUSTMENT 02/12/21 32,236.00 .00

Total 10-14250 PREPAID WORKERS COMP. INS.: 32,236.00 .00

Total : 32,236.00 .00



U.S. BANK EQUIPMENT FINANCE 436126759 CITY HALL XEROX COPIER - SN 6TB45 02/12/21 247.39 .00


Total ADMINISTRATIVE COSTS: 247.39 .00

Total GENERAL FUND: 32,483.39 .00




U.S. BANK EQUIPMENT FINANCE 436126759 PUBLIC WORKS XEROX COPIER - SN 8 02/12/21 163.69 .00


Total PUBLIC WORKS & STREETS: 163.69 .00

Total PUBLIC WORKS & STREETS FUND: 163.69 .00

LIBRARY FUND

LIBRARY DEPARTMENT


U.S. BANK EQUIPMENT FINANCE 436126759 LIBRARY XEROX COPIER - SN 8TB6545 02/12/21 170.41 .00


Total LIBRARY DEPARTMENT: 170.41 .00

Total LIBRARY FUND: 170.41 .00

RECREATION FUND

RECREATION - PARKS

28-59-150-491.0 TRASH, PORTA POTTIE RENTAL

LAKE SHORE DISPOSAL INC. 25249852 ROLL OFF DUMPSTER - BROWN PARK 02/01/21 30.00 .00

Total 28-59-150-491.0 TRASH, PORTA POTTIE RENTAL: 30.00 .00

Total RECREATION - PARKS: 30.00 .00

Total RECREATION FUND: 30.00 .00

Grand Totals: 32,847.49 .00




LAKE SHORE DISPOSAL INC.

18140 LAKE SHORE DISPOSAL INC. 25249852 ROLL OFF DUMPSTER - BROWN 02/01/21 30.00

Total LAKE SHORE DISPOSAL INC.: 30.00

STATE INSURANCE FUND

29020 STATE INSURANCE FUND 24505415 AUDIT ADJUSTMENT 02/12/21 32,236.00

Total STATE INSURANCE FUND: 32,236.00


31035 U.S. BANK EQUIPMENT FINANC 436126759 PUBLIC WORKS XEROX COPIER 02/12/21 163.69

31035 U.S. BANK EQUIPMENT FINANC 436126759 LIBRARY XEROX COPIER - SN 8T 02/12/21 170.41

31035 U.S. BANK EQUIPMENT FINANC 436126759 CITY HALL XEROX COPIER - SN 02/12/21 247.39



McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 21-043 Meeting Date February 25, 2021

AGENDA ITEM INFORMATION SUBJECT: City Licenses Report to Council Per McCall City Code

Department Approvals Initials Originator

or Supporter

Mayor / Council City Manager

Clerk Originator Treasurer Community Development Police Department Public Works Golf Course

COST IMPACT: n/a Parks and Recreation FUNDING SOURCE:

n/a Airport Library

TIMELINE: n/a Information Systems Grant Coordinator

SUMMARY STATEMENT: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Please see the attached Clerk Report for the last two weeks. Activity reflects closed businesses received during the renewal period.

RECOMMENDED ACTION: Council review the License report.

RECORD OF COUNCIL ACTION MEETING DATE ACTION

City Clerk’s License Report

Council Meeting: February 25, 2021

Business License Activity

Business Name Type of Business Address

New

Close

Trnsfr

BL# Issued

Moffat Homes Construction Company

General Contractor 751 Meadowland Dr, Boise

X 2398 2/9/2021

McCall Aesthetics Medical Aesthetics 203 E Lake Street Suites 7 & 8

X 1931 12/31/2020

McCall Auto Rental LLC

Automobile Rental Service

225 Commerce Street

X 2101 12/31/2020

Infinity Designs Inc General Contractor | Construction

275 Alta Vista Drive

X 2337 12/31/2020

Resolute Builders NW

General Contractor | Construction

14005 Hogue Hollow Drive

X 2338 12/31/2020

JLJ Inv. General Contractor | Construction

776 E. Riverside Drive, Ste. 200, Eagle

X 2347 12/31/2020

Alcohol License Activity

Business Name Owner(s) Physical Address

New

R

enewal

Closed BL# Issued Comment

No Activity

Catering Permit Activity

Name of Licensee Event Location of Event

Day & Date of Event

Time of Event Revenue

No Activity

Outdoor Public Events/Vendor Permit Activity

Applicant Event Location of Event Date(s) of Event

Time of Event

Road Closure

No Activity

Peddler Permit Activity

Applicant Company Represented Product Sold Date(s)

Permitted Permit # Fees Collected

No Activity

City Clerk’s License Report

Snow Removal Operator Permit Activity

Business Name Owner Address BL# Decal Permit Numbers Issued

Denied

Date

No Activity

Taxi & Commercial Transportation Driver License Activity

Business Name Driver Name Address BL# City Taxi License#

Denied

Date Approved

License Expires

No Activity

BLANK PAGE

McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 21-055 Meeting Date January 25, 2021

AGENDA ITEM INFORMATION SUBJECT: Council’s Review of the Treasurer’s Report as Required by IC 50-208


or Supporter

Mayor / Council City Manager Clerk Treasurer Originator Community Development Police Department Public Works Golf Course

COST IMPACT: N/A Parks and Recreation FUNDING SOURCE:

N/A Airport Library

TIMELINE: Report Only Information Systems Grant Coordinator

SUMMARY STATEMENT: Treasurer’s report of accounts and activity of office during the month of January 2021 regarding care, management or disposition of moneys, property or business of the City. Attached is the January 2021 Report RECOMMENDED ACTION: The Council shall examine the report and determine whether additional information from the Treasurer is required.


City of McCall, Idaho Monthly Financial Dashboard

Issued on February 17, 2021

Reporting Period: January 2021

Our Investments and Cash… Major Fund Cash Flows…Balances as of January 2021

General Fund – Cash & Investments General Fund Revenues and Expense As % of Budget

As % of FY16-FY20 Avg. Actual

January 2021 8,349,621$ Fiscal Year 2021 Budget 8,952,972$ January 2020 8,072,210$ Revenues to Date 3,094,109$ 34.56% 45.86%Unavailable Cash Reserves 1,580,330$ Expenditures to Date 2,925,103$ 32.67% 48.33%Restricted Cash - Franchise Fees 1,096,477$ Revenues over Expenditures 169,006$

Available Cash 5,672,814$ Street Fund Revenues and Expenditures

Streets Fund - Cash & Investments Fiscal Year 2021 Budget 2,580,839$ January 2021 1,685,130$ Revenues to Date 1,158,003$ 44.87% 58.05%January 2020 1,878,915$ Expenditures to Date 710,221$ 27.52% 36.54%Unavailable Cash Reserves 449,914$ Revenues over Expenditures 447,783$ Available Cash 1,235,216$

Library Fund Revenues and ExpendituresLibrary Fund - Cash & Investments Fiscal Year 2021 Budget 1,047,469$ January 2021 850,811$ Revenues to Date 323,695$ 30.90% 30.25%January 2020 833,974$ Expenditures to Date 162,120$ 15.48% 61.15%Unavailable Cash Reserves 111,254$ Revenues over Expenditures 161,575$ Restricted Cash - Bldg Fund 523,896$ Available Cash 215,662$ Recreation Fund Revenues and Expenditures

Fiscal Year 2021 Budget 3,854,250$ Recreation Fund - Cash & Investments Revenues to Date 418,745$ 10.86% 30.25%January 2021 (28,277)$ Expenditures to Date 815,241$ 21.15% 61.15%January 2020 541,177$ Revenues over Expenditures (396,496)$ Unavailable Cash Reserves 236,870$ Available Cash (265,147)$ Airport Fund Revenues and Expenditures

Fiscal Year 2021 Budget 3,304,192$ Airport Fund - Cash & Investments Revenues to Date 2,306,788$ 69.81% 107.09%January 2021 1,039,249$ Expenditures to Date 2,359,682$ 71.41% 114.89%January 2020 856,601$ Revenues over Expenditures (52,893)$ Unavailable Cash Reserves 75,387$ Available Cash 963,862$ Local Option Tax - Streets Fund Revenues and Expenditures

Fiscal Year 2021 Budget 2,254,139$ Capital Projects Fund-Cash & Investments Revenues to Date 907,594$ 40.26% 41.47%January 2021 52,190$ Expenditures to Date 363,438$ 16.12% 17.88%January 2020 (5,233)$ Revenues over Expenditures 544,156$

Local Option Tax - Cash & Investments Water Fund Revenues and ExpendituresJanuary 2021 971,652$ Fiscal Year 2021 Budget 3,056,223$ January 2020 790,276$ Revenues to Date 1,227,650$ 40.17% 43.00%Available Cash 181,376$ Expenditures to Date 1,191,722$ 38.99% 53.85%

Revenues over Expenditures 35,927$

Page 1 of 3




Specific Revenue Collections at a G, Our Investments and Cash… cont'd

Balances as of January 2021

Property Tax Collection As % of Budget

As % of FY16-FY20 Avg. Golf Fund - Cash & Investments

Fiscal Year 2021 Budget 6,437,590$ January 2021 382,208$ Revenues to Date 3,806,460$ 59.13% 67.48% January 2020 102,212$

Unavailable Cash Reserves 205,110$ State Shared Revenue Collection Available Cash 177,098$ Fiscal Year 2021 Budget 1,031,832$ Revenues to Date 106,221$ 10.29% 10.74% Water Fund - Cash & Investments

January 2021 4,773,039$ Building Permit Revenue Collection January 2020 3,949,543$ Fiscal Year 2021 Budget 300,000$ Unavailable Cash Reserves 515,500$ Revenues to Date 89,270$ 29.76% 25.69% Restricted Cash - DEQ Loan Reserve 391,680$

Available Cash 3,865,859$ Local OptionTax - Tourism Revenue CollectionFiscal Year 2021 Budget 650,866$ Revenues to Date 286,466$ 44.01% 65.62%

Local OptionTax - Streets Revenue Collection*Fiscal Year 2021 Budget 1,798,459$ Revenues to Date 870,826$ 48.42% 48.77%*New Tax and Fund as of January 1, 2016 (percent avg. is 2 year comparison)

McCall Redevelopment Agency…

MRA Fund Revenues and Expenditures As % of Budget

As % of FY16-FY20 Avg.

Actual Urban Renewal Fund-Cash & InvestmentsFiscal Year 2021 Budget 2,017,381$ January 2021 1,909,403$ Revenues to Date 477,753$ 23.68% 65.93% January 2020 1,151,927$ Expenditures to Date 19,270$ 0.96% 3.77% Unavailable Cash Reserves 100,000$ Revenues over Expenditures 458,483$ Restricted Cash - Bond Reserves -$

Available Cash 1,809,403$ Urban Renewal Property Tax Collection

Fiscal Year 2021 Budget 793,819$ Revenue to Date 476,341$ 60.01% 66.65%

MRA Cash FlowPrior Year Comparison. . .Fiscal Year 2021: January Fiscal Year 2020: January McCall Redevelopment Agency Percentage McCall Redevelopment Agency PercentageFiscal Year 2021 Budget 2,017,381$ Fiscal Year 2020 Budget 1,851,214$ Revenues to Date 477,753$ 23.68% Revenues to Date 520,789$ 28.13%Expenditures to Date 19,270$ 0.96% Expenditures to Date 451,329$ 24.38%Revenues over Expenditures 458,483$ Revenues over Expenditures 69,460$

Page 2 of 3




Our Cash Flows Prior Year ComparisonJanuary 2021 January 2020General Fund Percentage General Fund PercentageFiscal Year 2021 Budget 8,952,972$ Fiscal Year 2020 Budget 10,697,888$ Revenues to Date 3,094,109$ 34.56% Revenues to Date 3,401,153$ 31.79%Expenditures to Date 2,925,103$ 32.67% Expenditures to Date 2,519,803$ 23.55%Revenues over Expenditures 169,006$ Revenues over Expenditures 881,351$ Streets Fund Streets FundFiscal Year 2021 Budget 2,580,839$ Fiscal Year 2020 Budget 3,676,555$ Revenues to Date 1,158,003$ 44.87% Revenues to Date 1,168,421$ 31.78%Expenditures to Date 710,221$ 27.52% Expenditures to Date 754,696$ 20.53%Revenues over Expenditures 447,783$ Revenues over Expenditures 413,725$ Library Fund Library Fund

Fiscal Year 2021 Budget 1,047,469$ Fiscal Year 2020 Budget 1,343,147$

Revenues to Date 323,695$ 30.90% Revenues to Date 301,019$ 22.41%Expenditures to Date 162,120$ 15.48% Expenditures to Date 257,166$ 19.15%Revenues over Expenditures 161,575$ Revenues over Expenditures 43,852$ Recreation Fund Recreation FundFiscal Year 2021 Budget 3,854,250$ Fiscal Year 2020 Budget 2,278,816$ Revenues to Date 418,745$ 10.86% Revenues to Date 508,267$ 22.30%Expenditures to Date 815,241$ 21.15% Expenditures to Date 451,983$ 19.83%Revenues over Expenditures (396,496)$ Revenues over Expenditures 56,284$ Airport Fund Airport FundFiscal Year 2021 Budget 3,304,192$ Fiscal Year 2020 Budget 11,832,250$ Revenues to Date 2,306,788$ 69.81% Revenues to Date 233,623$ 1.97%Expenditures to Date 2,359,682$ 71.41% Expenditures to Date 115,459$ 0.98%Revenues over Expenditures (52,893)$ Revenues over Expenditures 118,164$ Local Option Tax (Streets) Fund Local Option Tax (Streets) FundFiscal Year 2021 Budget 2,254,139$ Fiscal Year 2020 Budget 4,548,572$ Revenues to Date 907,594$ 40.26% Revenues to Date 959,673$ 21.10%Expenditures to Date 363,438$ 16.12% Expenditures to Date 1,652,354$ 36.33%Revenues over Expenditures 544,156$ Revenues over Expenditures (692,681)$ Golf Fund Golf FundFiscal Year 2021 Budget 1,275,999$ Fiscal Year 2020 Budget 1,224,577$

Revenues to Date 119,191$ 9.34% Revenues to Date 93,198$ 7.61%Expenditures to Date 342,182$ 26.82% Expenditures to Date 350,626$ 28.63%Revenues over Expenditures (222,991)$ Revenues over Expenditures (257,427)$ Water Fund Water FundFiscal Year 2021 Budget 3,056,223$ Fiscal Year 2020 Budget 3,437,576$ Revenues to Date 1,227,650$ 40.17% Revenues to Date 1,060,760$ 30.86%Expenditures to Date 1,191,722$ 38.99% Expenditures to Date 703,185$ 20.46%Revenues over Expenditures 35,927$ Revenues over Expenditures 357,575$

Page 3 of 3


AGENDA ITEM INFORMATION SUBJECT: Request to Approve Resolution 21-07 Adopting a Non-Discrimination Policy Statement and Notice Under the Americans With Disabilities Act


or Supporter

Mayor / Council City Manager Clerk Originator Treasurer Community Development Police Department Public Works Golf Course

COST IMPACT: Parks and Recreation FUNDING SOURCE:

Airport Library

TIMELINE: Information Systems Grant Coordinator

SUMMARY STATEMENT: Federal Section 504 and ADA has access requirements that a local government is required to complete if the City accepts a Community Development Block Grant (CDBG). It requires that state and local governments be accessible to people with disabilities. Accessibility is not just physical access, such as adding a ramp where steps exist. Accessibility is much more, and it requires looking at how programs, services, and activities are delivered. The City must adopt via a resolution that in accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City/County will not discriminate against individuals with disabilities on the basis of disability in its services, programs, or activities. The notice must be published at least once in the local newspaper. The notice must be posted at the City’s public buildings. The posting must be on an ongoing basis. The notice should also be posted in the city’s website. RECOMMENDED ACTION: Approve Resolution 21-07 Adopting a Non-Discrimination Policy Statement and Notice Under the Americans With Disabilities Act and authorize the Mayor to sign all necessary documents.


of 2 Resolution 21-05 Non-Discrimination Policy Statement February 25, 2021

RESOLUTION NO. 21-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO RELATING TO A NON-DISCRIMINATION POLICY STATEMENT, AND NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, Title VI of the Civil Rights Act of 1964 provides that: "No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal assistance under this title or carried out under this title"; and

WHEREAS, the Federal-aid Highway Transportation Act of 1973 added sex to the list of prohibitive factors; disability was added through Section 504 of the Rehabilitation Act of 1973; and age was subsequently added in 1975 under the Age Discrimination Act; and

WHEREAS, the Civil Rights Restoration Act of 1987, broadened the scope of Title VI coverage by expanding the definition of terms "programs or activities" to include all programs or activities of Federal Aid recipients, sub-recipients, and contractors/consultants, whether such programs and activities are federally assisted or not (Public Law 100.259 (S.557) March 22, 1988); and

WHEREAS, at the November 19, 2020, City Council Meeting, the McCall City Council Adopted an Airport Disadvantaged Business Enterprise Program for The McCall Municipal Airport, a Title VI Discrimination Complaint Procedure, and an Effective Communication Policy; and WHEREAS, at the December 3, 2020, City Council Meeting, the McCall City Council Adopted A Limited English Proficiency Plan

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, Valley County, Idaho that:

Section 1: In accordance with the requirements of title II of the Americans with Disabilities Act of 1990, the City of McCall will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities.

Section 2: Employment: The City/County does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA).

Section 3: Effective Communication: The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in its programs, services, and activities, including qualified sign language

of 2 Resolution 21-05 Non-Discrimination Policy Statement February 25, 2021

interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments.

Section 4: Modifications to Policies and Procedures: The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all its programs, services, and activities. For example, individuals with service animals are welcomed in City/County offices, even where pets are generally prohibited.

Section 5: Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, should contact the office of [name and contact info for ADA Coordinator] as soon as possible but no later than 48 hours before the scheduled event. Section 6: The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services or impose an undue financial or administrative burden. Section 7: Complaints that a City program, service, or activity is not accessible to persons with disabilities should be directed to the ADA Coordinator - City Clerk at 216 East Park Street, McCall Id, 208-634-4874. Section 8: The City/County will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Section 9: This notice can be provided to you in a format accessible to persons with disabilities and / or persons with limited English proficiency upon request. Se le puede proveer esta notificación en un formato accesible para las personas discapacidades y/o personas con conocimientos limitados del inglés a pedido Section 10: This resolution shall be in full force and effect upon its passage and approval.

PASSED AND APPROVED BY THE COUNCIL AND MAYOR OF THE CITY OF MCCALL THIS 25 DAY OF FEBRUARY 2021.

CITY OF MCCALL Valley County, Idaho

Signed: ____________________________ Robert S. Giles, Mayor ATTEST: _________________________ BessieJo Wagner, City Clerk

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request to Proclaim March 4, 2021 as Celebration of Idaho Day in the City of McCall


or Supporter



Airport Library


SUMMARY STATEMENT: In 2014, the Idaho Legislature established an official Idaho Day to be observed each year with a proclamation from the governor and programs at the State Capitol, as well as events and activities in communities statewide. Idaho Day was established as March 4th to commemorate the creation of the Idaho Territory by President Abraham Lincoln on that day in 1863. This year, 2021, marks 100 Years of the People’s House! On January 3, 1921, the newly completed Capitol building was dedicated to the people of the Gem State. 6,000 visitors explored their new “Capitol of Light.” Designed by architects John E. Tourtellotte and Charles F. Hummel, Idaho’s statehouse was envisioned as an inspiring symbol and house of government. The Idaho Historical Society has arranged a virtual Historical Happy Hour on March 4th at 6:00 p.m. and inviting the public to join them for a rare opportunity to learn how 100 years of history shape the Capitol we see today! You can go to their website https://history.idaho.gov/idaho-day/ to register and ask questions in advance. Idaho Day inspires many Idahoans across the Gem State to celebrate Idaho and its history, along with all that is special about their own community or part of the State. Idaho Day is an opportunity to showcase the Gem State’s treasured past, thriving present, and unlimited future. Spearheaded by the Idaho Historical Society, Idaho Day is enjoyed throughout the state by schools and universities, state agencies, and other organizations. Events at the McCall City Library include Idaho Day themed activities for the after-school program and a “Take and Make” kit people can pick up to do an Idaho-history based fun learning craft activity at home. Still to be determined is a virtual component or small incentive for anyone who checks out an item from the Idaho Room. The proclamation is attached.

RECOMMENDED ACTION: Proclaim March 4, 2021 as the celebration of Idaho Day in the City of McCall and authorize the Mayor to sign the proclamation.


https://history.idaho.gov/idaho-day/

Idaho Day 2021 – 100 Years of the People’s House

PROCLAMATION

Whereas, during its 2014 Session, the Legislature established an official IDAHO DAY to be observed each year on March 4th to commemorate the creation of Idaho by President Abraham Lincoln on that day in 1863; and

Whereas, on July 3, 1890 President Benjamin Harrison signed an act of Congress establishing Idaho as a state; and

Whereas, over the past 130 years, the State of Idaho has brought great pride to our citizens and nation; and

Whereas, on January 3, 1921, the newly completed Capitol building was dedicated to the people of the Gem State and 6,000 visitors explored their new “Capitol of Light”; and

Whereas, designed by architects John E. Tourtellotte and Charles F. Hummel, Idaho’s statehouse was envisioned as an inspiring symbol and house of government; and

Whereas, Idaho is known for its rich soil, vast and fruitful land, and the beautiful mountains that are replete with opportunity, strong family values, and an inimitable spirit of independence and self-reliance; and

Whereas, Idahoans are proud of their history and demonstrate their continued spirit and perseverance; and it is important for all Idahoans to take time to reflect on their roots and their history;

NOW, THEREFORE, BE IT RESOLVED, that we the Mayor and City Council of McCall, Valley County, Idaho do hereby proclaim March 4, 2020 to be the celebration of

IDAHO DAY AND ENCOURAGE EVERYONE TO CELEBRATE THIS GREAT STATE THAT WE ALL CALL HOME.

IN WITNESS WHEREOF, I have hereunto set my hand at the City of McCall in Idaho on this 25 day of February in the year of 2021.

______________________________ Robert S. Giles, Mayor


AGENDA ITEM INFORMATION SUBJECT: Request to Proclaim March 2, 2021 as National Education Association’s Read Across America Day


or Supporter

Mayor / Council City Manager Clerk originator Treasurer Community Development Police Department Public Works Golf Course


n/a Airport Library


SUMMARY STATEMENT: Many people in the United States, particularly students, parents and teachers, join forces on Read Across America Day, annually held on the first school day closest to March 2. Read Across America Day promotes reading, particularly for children and young adults. Many schools, libraries, and community centers across the United States participate in the day by bringing people together to take part in reading books. Various reading activities and events are held across the country on this day. In 1997 an organization known as the National Education Association (NEA), pushed for a special day to celebrate reading throughout the United States. This idea proved to be a popular one, so it was not long before the first Read Across America Day was held on March 2, 1998. This nationwide observance coincides with the birthday of Dr Seuss (Geisel), an American writer best known for writing children’s books. Some of his books include The Lorax, Green Eggs and Ham, How the Grinch Stole Christmas!, and The Cat in the Hat. Barbara Morgan Elementary will be recognizing the event with Dr. Seuss on Monday, March 2. The day will be celebrated with a school wide “Drop Everything and Read” between 8:15-9:00 where everyone (including adults) must stop and read! Also, this year the school will be hosting fun Virtual Paint Night for their elementary students. The McCall City Library activities are still to be determined. The proclamation is attached. RECOMMENDED ACTION: Proclaim March 2, 2021 as Read Across America Day in McCall and authorize the Mayor to sign the proclamation.


National Education Association's Read Across America Day

PROCLAMATION

WHEREAS, the citizens of City of McCall stand firmly committed to promoting reading as the catalyst for our students’ future academic success, their preparation for America’s jobs of the future, and their ability to compete in a global economy; and

WHEREAS, McCall Public Library has provided significant leadership in the area of community involvement in the education of our youth, grounded in the principle that educational investment is key to the community’s wellbeing and long-term quality of life; and

WHEREAS, "National Education Association's Read Across America," a national celebration of reading on March 2, 2021, promotes reading and adult involvement in the education of our community’s students;

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of McCall, Valley County, Idaho call on the citizens of McCall to ensure that every child is in a safe place reading together with a caring adult on March 2, 2021;

AND BE IT FURTHER RESOLVED that this body enthusiastically endorses March 2, 2021 as “National Education Association's Read Across America” and recommits our community to engage in programs and activities to make America’s children the best readers in the world.

IN WITNESS WHEREOF, I have hereunto set my hand at the City of McCall in Idaho on this 25 day of February in the year of 2021.

______________________________ Robert S. Giles, Mayor


AGENDA ITEM INFORMATION SUBJECT: Request to Approve the Updated Bond Counsel Proposal from Skinner Fawcett


or Supporter

Mayor / Council City Manager Clerk Treasurer Originator Community Development Police Department Public Works Golf Course

COST IMPACT: $19,500 Parks and Recreation FUNDING SOURCE:

Bond Proceeds Airport Library

TIMELINE: ASAP Information Systems Grant Coordinator

SUMMARY STATEMENT: In January 2020, the McCall City Council selected Skinner Fawcett to act as bond counsel for the Library Expansion Project bond election. Staff received an updated proposal from Skinner Fawcett for the 2021 City of McCall General Obligation bond election. The project description was revised to reflect the removal of the park shop relocation and plaza components from the project and revised the lower estimated project costs. There is no change in the bond counsel services to be provided by Skinner Fawcett, nor is there a change in the estimated fees and costs to provide the services. The updated proposal is attached.

RECOMMENDED ACTION: Approve the updated bond counsel proposal from Skinner Fawcett for City of McCall 2021 General Obligation Bond Election and authorize the Mayor to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION 01/23/2020 Selected Skinner Fawcett as bond counsel for the May 2020 Library Expansion Bond election

FEBRUARY 11, 2021

SKINNER FAWCETT LLP

PROPOSAL FOR BOND COUNSEL SERVICES

TO

CITY OF McCALL, IDAHO

City of McCall, General Obligation Bonds ($4,500,000 to $6,500,000)

PROPOSAL FOR BOND COUNSEL SERVICES– PAGE 1

1. Basic Information:

i) Name of firm making proposal: Skinner Fawcett LLP ii) Name and title of individuals proposing and responsible for proposal:

Richard A. Skinner, Senior Partner, Henry C. Rudolph, Partner and John R. McDevitt, Partner.

iii) Mailing Address: P.O. Box 700, Boise, ID 83701-0700 iv) Contacts’ telephone number, fax number and email address:

a. telephone number: (208) 345-2663, fax number: (208) 345-2668 b. email addresses:

i. Richard A. Skinner: [email protected] ii. Henry C. Rudolph: [email protected]

iii. John R. McDevitt: [email protected] 2. Basic Qualifications: Our firm has been involved in public finance in Idaho for over thirty (30) years, having completed a wide variety of financings aggregating in excess of $7 billion, including traditional municipal bonds such as general obligation bonds, annual appropriation financings, certificates of participation in lease purchase and installment purchase obligations, sewer and water revenue bonds, special assessment and local improvement bonds, tax and revenue anticipation notes and warrants, leasing and revenue-based financings, single family mortgage revenue bonds, multi-family housing revenue bonds, tax increment revenue allocation bonds, industrial development revenue bonds, educational facility bonds, and hospital revenue bonds. The firm has maintained long-standing relationships with many of the state’s public finance issuers. We have represented the City of Twin Falls and the Urban Renewal Agency of the City of Twin Falls on a variety of financing maters since 1993, including water and sewer revenue bonds and certificates of participation, and urban renewal revenue allocation bonds, with projects including the Chobani project and Clif Bar project. We have also represented the City of Boise City on a variety of financing matters since 1977, including local improvement district bonds, tax anticipation notes, warrants, general obligation bonds, certificates of participation, refunding bonds and related matters. We have also represented the City of Ketchum with its successful $11,500,000 General Obligation election in November 2019 and the City of Nampa with its $165M sewer revenue bond. We have represented the Idaho Housing and Finance Association, formerly Idaho Housing Agency, since June, 1973 as issuer’s counsel on all financings and as bond counsel on various financings. The Idaho Housing and Finance Association has issued over $7 billion of tax-exempt obligations. We also have served as bond counsel to the Idaho Water Resource Board for over thirty-five (35) years. We have completed approximately 155 projects for the Idaho Water Resource Board. Since 2003, we have also served as bond counsel for the Idaho State Building Authority in certain transactions and for the Idaho Bond Bank Authority. On the local level, we have regularly served as bond counsel on a variety of financings for other cities, counties, school districts and related entities throughout the State of Idaho.

file://SERVER01/RedirectedFolders/mholt/Desktop/[email protected]


Our firm maintains a current listing under the Municipal Bond Attorney’s section of The Bond Buyer’s Directory of Municipal Bond Dealers (Redbook). The firm was the first Idaho law firm to be so listed (1977). Although other Idaho law firms now are listed in the Redbook, we believe no Idaho law firm has a comparable depth of experience or a range of expertise in the area of tax-exempt financing.

3. Resumes: Richard A. Skinner: Member of the Idaho State Bar and National Association of Bond Lawyers. Experienced in tax and revenue anticipation notes and warrants, commercial paper, urban renewal and economic development bonds, single family mortgage revenue bonds, multi-family housing bonds, tax exempt-lease financing and certificates of participation, health care revenue bonds, current refundings, industrial development revenue bonds, general obligation bonds, letter of credit and tender bond financings, water and sewer revenue bonds, special assessment and local improvement bonds, school district bonds, and irrigation bonds. Lecturer in public finance matters for programs sponsored by local and national organizations. Henry C. Rudolph: Member of the Idaho State Bar and National Association of Bond Lawyers. Experienced in general obligation bonds, single family mortgage revenue bonds, multi-family housing bonds, revenue bonds, tax exempt-lease financing, special assessment and local improvement bonds, community infrastructure bonds, industrial development revenue bonds, urban renewal and economic development bonds, school district bonds, health care revenue bonds, current refundings, industrial development revenue bonds, and nonprofit facilities bonds. Lecturer in public finance matters sponsored by state and local organizations. John R. McDevitt: Member of the Idaho State Bar and National Association of Bond Lawyers. Experienced in general obligation bonds, annual appropriation financing, revenue bonds, tax exempt-lease financing, special assessment and local improvement bonds, community infrastructure bonds, urban renewal and economic development bonds, school district bonds, health care revenue bonds, current refundings, industrial development revenue bonds, and nonprofit facilities bonds. Lecturer in public finance matters sponsored by state and local organizations. 4. Bond Counsel Fee Proposal: In setting forth the terms for our engagement as bond counsel to the City of McCall, Idaho (the “City”), in connection with the issuance of its general obligation bonds to finance the construction of a new library, repurposing an existing library, construction of additional parking (collectively, the “Project”), we understand that the Project will involve approximately $4,500,000 to $6,500,000 in financing.

We are prepared to furnish bond counsel services in connection with this financing to the City, which services include consultations and work with respect to certain proceedings leading to adoption of an election ordinance and a bond ordinance of the City Council;


preparation and arrangements for proceedings for authorization, sale and issuance of the bonds; consultations with the City, the City’s public finance municipal advisor, and other parties and counsel; preparation of the bonds for delivery; preparation of closing documents; and the rendering of a final approving opinion as to the validity of the bonds and tax exemption of interest thereon.

We estimate our fees and expenses for the above-described services at up to $19,500. If unusual or unforeseen complications arise in the course of the financing which could increase our fees, we would contact you to review the matter prior to any such increase.

The above fees and costs may be deferred and paid out of the proceeds of the bonds no later than the date of bond closing. If the bonds are not issued for any reason, then we will be compensated by the City for our services rendered, plus any out-of-pocket expenses incurred to that date subject to the above maximums. If a general obligation bond election is held but is not successful, and assuming there has been limited travel to and attendance at public meetings, we would again charge a maximum fee of $3,500, including out-of-pocket expenses. We would also be available to present the ordinance at the March 11, 2021 City Council TEAMS meeting.

We look forward to the opportunity of working with you on this financing.

Very truly yours,

SKINNER FAWCETT LLP

HENRY C. RUDOLPH

* * * * *

The foregoing has been approved by this ____ day of ______________, 2021.

CITY OF MCCALL Valley County, Idaho

By: Robert S. Giles, Mayor

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Golf Course Advisory Committee Annual Report


or Supporter

Mayor / Council City Manager Clerk Treasurer Community Development Police Department Public Works Golf Course ESM Originator

COST IMPACT: N/A Parks and Recreation FUNDING SOURCE:

Airport Library

TIMELINE: February 25th meeting Information Systems Grant Coordinator

SUMMARY STATEMENT: Rita Neal Bolli, Golf Course Advisory Committee (GCAC) Chair will present the committee annual report to Council. The GCAC is established to advise and make recommendations to the McCall City Council on matters pertaining to the operation and maintenance of the McCall Municipal Golf Course. The GAC’s Annual Report is attached.

RECOMMENDED ACTION: None- Report only


Golf Course Advisory Committee Annual Report to the McCall City Council

February 2021

Asset Management/Master Plan The Advisory Committee fulfilled their obligation to ensure a Master Plan was developed that addressed all the current and future needs of the golf course and its infrastructure. This was accomplished by scheduling numerous meetings with David Druzisky, golf course architect and author of the plan and conducting detailed reviews of draft concepts and ideas. We reviewed the layout, design, and recommendations by virtually walking the course hole by hole. In addition, we engaged the Men’s Club and the Ladies Club with similar presentations to provide meaningful discussions and consider all recommendations. The result was a thorough and comprehensive plan that addresses current and future projects with priorities and estimated costs, and we thank the Council for approving this plan in September. Mission Statement The committee realized that there was a mission statement for the golf course, but no mission statement existed for the Golf Course Advisory Committee therefore one was developed and approved:

To provide an excellent, outdoor, family friendly experience while maintaining championship quality golf conditions at reasonable rates. Excellent service will be provided to encourage the growth of the game for all to enjoy.

Covid 19 Protocols Because of the unexpected challenges due to the coronavirus pandemic, a Covid 19 Protocol was adopted before the course opened to prioritize and ensure the safety of every player and employee. This included the implementation of all PGA recommendations and specific guidelines for the McCall Course. A copy of the McCall Golf Course and Pro Shop Protocols are attached to this report. We are extremely pleased to announce this proactive approach allowed the course to stay open safely, allowed tournaments to continue and met the challenges successfully during these unprecedented times. Revenues We reported a record year in 2018 and 2020 surpassed all revenue numbers by a significant amount. This is an amazing feat considering most businesses were devastated by the pandemic. Total revenue was over $855,000 and the course booked the most revenue rounds in its entire history. This success is attributed to careful planning, a population boom to the region, the desire to recreate safely outside and the cooperation of Mother Nature. All of these factors contributed to a banner year and we send out appreciation to everyone who was involved – the golf course director, the club professional and their respective staffs.

Tournaments The Committee reviews and approves the tournament schedule proposed by the club professional each year. This year’s tournaments were extremely successful in spite of additional protocols to comply with. In fact, most tournaments had waiting lists because of maximum participation. Lessons learned from this year included replacing shot gun starts with staring tee times. This eliminated the gathering of large groups, but also made tournament days easier to manage for the course management staff, the pro shop staff and the restaurant staff Rates The committee is tasked to review and recommend a rate schedule for the next season of play. This responsibility is not taken lightly, and we review and compare rates of nearby courses to finalize our numbers along with considering the financial health of our overall economy. The 2020 season rates were increased 3% across the board, which in hindsight did not affect the popularity of playing golf in McCall Capital Improvement Plan There are many improvement projects that we have identified and recommended along with the golf course director. The following projects have been approved and funded and will be executed based on scheduling with contractors in conjunction with minimal impact on the playing public:

• New entrance sign • Repair and repave the parking lot • Camera and speaker at the driving range • Revised clubhouse entrance and new ADA ramp • New clubhouse roof • Ladies’ bathroom upgrades • Year-round bathroom on golf course • Replace sewer lift station • Cart path repairs/ improvements

Additional projects that have been prioritized and addressed in the Master Plan include:

• Cart path bridges and walking bridges • Rebuild Tees and combo tees • Enlarge Aspen #6 green • Permanent structure for tent area

Off Season Public Park The committee endorses the use of the golf course during the off season to be utilized for outdoor recreation and congratulates the Council for supporting this effort. Each year we experience unprecedented use of the snow removed cart paths and the family friendly tubing hill. This past spring, with many facilities shut down, including the local ski facilities, the golf course presented the opportunity to jog, cross country ski, dog

walk and exercise outdoors. This remains a critical piece to the overall McCall experience. Plaza Paver Project The McCall Ladies Golf Association has formally launched the Plaza Paver Project which has been approved by Council. Engraved pavers will be sold to be a permanent focal point of the plaza project. The goal of the project is to create a public gathering space for all to enjoy the ambiance of the golf course. It also is an ideal way to contribute to our local gem of a golf course and honor or memorialize a loved one who has a personal connection to McCall’s Golf Course.

> Golf Course > Golf Course COVID-19 Protocols

In addition to the safe operating changes the Pro Shop at McCall Golf Course has implemented since opening, we are taking the following additional measures to help ensure the safety of our golfers attending the McCall Amateur the last week of July.

• Full-field for the Men's Amateur is 352 golfers. We are dropping a flight of 16 golfers, reducing the field to 336

• We have canceled the two large group social events associated with the Men's Amateur

• If riding, each golfer will have their own cart. Only their caddie will be allowed to ride with them

• Scorecards, tee prizes, and rules will be distributed at the first tee to avoid gatherings

• No gallery will be allowed for the Men's and Women's tournaments • Men will tee off at 9-minute intervals to maintain spacing • Women and Juniors will tee off at 10-minute intervals • Social distancing will be enforced by marshals. Failure to distance will result in a

warning; second offense will result in the golfer's disqualification • Scorecards will be dropped into a basket on the scoring table • Tee times, hole assignments and results will all be processed electronically,

eliminating gatherings at a scoreboard

Safety measures currently in place include:

• Maximum of 6 customers in the Pro Shop at any time • Masks must be worn if in the Pro Shop • No touching the flagstick • Distance between spots at the range have been increased to 6' • Carts are wiped down with a bleach solution after each use

https://www.mccall.id.us/departments/GolfCourse

https://www.mccall.id.us/departments/GolfCourse/GolfCourseCOVID-19Protocols

McCall Golf COURSE & PRO SHOP Protocol 2020

Rev 5/5/20

Our top priorities this year are to provide a great and safe golf experience for our guests and staff. Keeping in line with the COVID-19 guidelines, we will be doing some things differently this year:

• Limited pro shop access • 10 minute tee time intervals • All golfers must have a tee time to play • No “hole jumping” • Social distancing – those violating will be asked to leave the course • Flags not touched for any reason • No bunker rakes or ball washers • No drinking water available in water jugs (beverage machines are located at the shack, NE

corner of pro shop downstairs and driving range) Our Expectations of You

• Limit Pro Shop visits. Call 208-634-7200 to pay for season passes, tournament entries, tee times.

• You must have a tee time to play. Create on-line or call the pro shop 208-634-7200 • If you have to enter the pro shop, come through the front door and thru the double glass doors

• Maximum of 4 guests in the Pro Shop at any given time

• Non-cash transactions preferred

• To exit the pro shop, go out the outside metal stairs

• Call the pro shop to check in for your tee time. Do NOT start play without checking in!

• 1 person per cart except for members of the same household

• Play in your group – no “hole jumping”

• Remove your trash from your cart when round is completed (trash receptacles available at the end of play only)

• Do not congregate after golf

• Washing your hands is one of the most effective ways to prevent yourself and others from getting sick. Wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, use an alcohol-based hand sanitizer that contains at least 60% alcohol to clean hands

What You Can Expect From Us

• Each staff member will have a symptoms screening prior to start of shift

• All staff members will wear a mask

• Carts cleaned and disinfected after each use

• High-touch surfaces (i.e. counter) will be disinfected and the downstairs restrooms will be cleaned hourly

• Holes filled for easy removal of the ball

• Driving range mat only and appropriately distanced. Sanitized range tokens and baskets

• A place to stack used range buckets for sanitizing

• Scorecards and pencils available in the mailbox downstairs

McCall Golf PRO SHOP PROTOCOL 2020 May 15 – June 12

Rev 5/5/20

• To enter the Pro Shop, go thru the front door, thru the restaurant, then thru the double glass doors

• LIMITED ACCESS … NO MORE THAN 4 GUESTS IN THE SHOP AT ONE TIME

• To limit Pro Shop visits, call 208-634-7200 to: o pay for season passes, tournament

entries, tee times o check in for your tee time

• Non-cash transactions are preferred • Scorecards and pencils are available in

the mailbox downstairs • To exit the pro shop, go out the single

door and down the metal staircase (follow signs)

Rev 5/5/20

THE PRO SHOP IS CLOSED TO THE PUBLIC

UNTIL MAY 16. Call 208-634-7200 to: Pay for Season Passes

o Golf, Driving Range, Trail Fee, Cart, Locker

Pay for Tournament Entries For season rates, go to: www.mccallgolfclub.com In the left pane, click on Golf Course Rates or Tournaments and Entry Forms

We expect the Pro Shop to be open May 17 and the Golf Course open for play May 22

http://www.mccallgolfclub.com/


AGENDA ITEM INFORMATION SUBJECT: Request to Approve Resolution 21-06 for the 2021 Golf Course Rates Increase A Public Hearing


or Supporter

Mayor / Council City Manager Clerk Treasurer Community Development Police Department Public Works Golf Course ESM Originator


Fees Airport Library

TIMELINE: To set fees in advance of 2021 golf season opening

Information Systems Grant Coordinator

SUMMARY STATEMENT: This time of year, the Golf Advisory Committee (GAC) is tasked with making a recommendation to Council regarding the golf rates for the coming season. The GAC worked on rates through several meetings, and because of the findings in the Golf Course Master Plan identifying the number of projects that are in need, unanimously decided to recommend the following:

• Raise all fees by the CPI, which this year was 1% • To help fund projects, raise Daily Greens Fees $1 and Any Time and After 2 Season Passes

$100 to put those dollars in a fund to either save for later and/or use towards Local Option Tax applications as a match for Capital Improvement Project (CIP) funds for those projects.

The GAC has a member from both the Men’s and Women’s associations on their committee and thus felt it best in recommending to not raise the Junior or College fees. Staff completed a fee comparison with Jug Mountain and Meadow Creek golf courses and believe that on most daily fees, McCall will be comparable. The season passes will still be lower than the other courses, so staff agrees with their recommendation. Resolution 21-06, Revised Proposed Golf Rates, and Rounds Revenue Tracking sheet are attached. RECOMMENDED ACTION:

1. Hold the Public Hearing 2. Approve Resolution 21-06 for the 2021 Golf Course Rates Increase and authorize the Mayor to sign

all necessary documents. OR

Continue the public hearing and direct staff to draw up new rates and bring back at the next Council meeting.


of 3 Resolution 21-06 – 2021 Golf Rates February 25, 2021


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF McCALL, IDAHO, MAKING CERTAIN FINDINGS; ADOPTING REVISED GOLF COURSE USE FEES FOR THE CITY OF McCALL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in 2016 the City Council directed staff to begin implementation of an annual Consumer Price Index (CPI) increase for Golf Rates; and WHEREAS, on January 12, 2021 the McCall Golf Advisory Committee voted unanimously to increase the golf rates above the CPI as proposed due to the many improvement projects identified by the McCall Golf Club Master Plan; and WHEREAS, according to Idaho Code 63-1311A a public hearing is necessary when a new fee is introduced or an increase of 5% or more; and WHEREAS, a public hearing was properly noticed and held on February 25, 2021 as the changes to the suggested fees were more than a 5% increase; and WHEREAS, the rates proposed for adoption are reasonable; and WHEREAS, the Council wishes that the golf rate fees be updated. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF McCALL, IDAHO: Section 1: Adoption of Fee Schedule for Golf Course Use Fees as follows:

Spring/Summer Season Rates/Times (opening thru September 30) GREEN FEES MONDAY – THURSDAY 9 HOLES 18 HOLES Green fee – (before 2:00 p.m.) $29.93 $46.00 Green fee – (after 2:00 p.m.) $20.28 $33.14 Family Night – (after 5:00 p.m.) $13.86 $26.71 Junior (18 & under) – anytime $16.97 $29.70 Coupon Book - 10 rounds (no expiration date) $372.17 Add9 $17.07


FRIDAY - SUNDAY & HOLIDAYS 9 HOLES 18 HOLES Green fee – (before 2:00 p.m.) $35.28 $55.64 Green fee – (after 2:00 p.m.) $26.71 $40.64 Family night – (after 5:00 p.m.) $13.86 $26.71 Junior (18 & under) – anytime $16.97 $29.70 Coupon Book – 10 rounds (no expiration date) $441.82 Add 9 $17.07 SEASON PASS Unlimited play – anytime $943.68 Unlimited play – after 2pm $531.72 College Student (22 & under) $256.47 Junior (18 & under) $111.24 TRAIL FEES &LOCKERS SEASON DAILY Cart Trail Fee $347.17 $16.07 Locker Rental $35.35

Fall Season Rates/Times (October 1 thru closing) GREEN FEES MONDAY – THURSDAY 9 HOLES 18 HOLES Green fee – (before 1:00 p.m.) $29.93 $46.00 Green fee – (after 1:00 p.m.) $20.28 $33.14 Family Night – (after 4:00 p.m.) $13.86 $26.71 Junior (18 & under) – anytime $16.97 $29.70 Coupon Book – 10 rounds; no expiration date $372.17 Add 9 $15.91 FRIDAY - SUNDAY & HOLIDAYS 9 HOLES 18 HOLES Green fee – (before 1:00 p.m.) $35.28 $55.64 Green fee – (after 1:00 p.m.) $26.71 $40.64 Family night – (after 4:00 p.m.) $13.86 $26.71 Junior (18 & under) – anytime $16.97 $29.70 Coupon Book – 10 rounds (no expiration date) $441.82 Add 9 $17.07 SEASON PASS Unlimited play – anytime $943.68


Unlimited play – after 2 p.m. $531.72 College Student (22 & under) $256.47 Junior (18 & under) $111.24 TRAIL FEES &LOCKERS SEASON DAILY Cart Trail Fee $347.17 $16.07 Locker Rental $35.35 Section 2: The additional $1 increase above the CPI for Daily Greens Fees and the additional $100 increase to the Any Time and After 2 Season Passes shall be used for Capital Improvement Project (CIP) funds and for a match towards Local Option Tax applications for those projects. Section 3: Effective Date: The above rates are effective immediately upon adoption and shall remain in effect until further action by the City Council. Passed and approved this 25 day of February 2021.

CITY OF MCCALL Valley County, Idaho ______________________________ Robert S. Giles, Mayor ATTEST: ____________________________________ BessieJo Wagner, City Clerk

Golf Rates 2021

Spring/Summer Season Rates/Times (opening thru September 30) GREEN FEES MONDAY – THURSDAY 9 HOLES 18 HOLES

Green fee – (before 2:00 p.m.) $29.93 $46.00

Green fee – (after 2:00 p.m.) $20.28 $33.14

Family Night – (after 5:00 p.m.) $13.86 $26.71

Junior (18 & under) – anytime $16.97 $29.70

Coupon Book - 10 rounds (no expiration date) $372.17

Add9 $17.07

FRIDAY - SUNDAY & HOLIDAYS 9 HOLES 18 HOLES



Family night – (after 5:00 p.m.) $13.86 $26.71


Coupon Book – 10 rounds (no expiration date) $441.82

Add 9 $17.07

SEASON PASS Unlimited play – anytime $943.68

Unlimited play – after 2pm $531.72

College Student (22 & under) $256.47

Junior (18 & under) $111.24

TRAIL FEES &LOCKERS SEASON DAILY

Cart Trail Fee $347.17 $16.07

Locker Rental $35.35

Fall Season Rates/Times (October 1 thru closing) GREEN FEES MONDAY – THURSDAY 9 HOLES 18 HOLES



Family Night – (after 4:00 p.m.) $13.86 $26.71


Coupon Book – 10 rounds; no expiration date $372.17

Add 9 $15.91

FRIDAY - SUNDAY & HOLIDAYS 9 HOLES 18 HOLES



Family night – (after 4:00 p.m.) $13.86 $26.71


Coupon Book – 10 rounds (no expiration date) $441.82

Add 9 $17.07

SEASON PASS Unlimited play – anytime $943.68

Unlimited play – after 2 p.m. $531.72

College Student (22 & under) $256.47

Junior (18 & under) $111.24

TRAIL FEES &LOCKERS SEASON DAILY

Cart Trail Fee $347.17 $16.07

Locker Rental $35.35

Round Type FY 15 FY 16 FY 17 FY 18 FY 19 FY 201/2 Price 17 0 0Add 9 124 256 126 282 296 398City Employee 185 160 161 156 161 62Complimentary 262 211 191 164 206 179Family NightGuest Fee 21841 24918 22930 18078 17300 21121Junior 518 478 686 497 461 647Life Time Member 456 329 301 323 271 49Member 5546 5549 4869 6040 5341 6172Mon - Thur MemberAfter 2:00 Member 3405 3191 2436 3151 2379 3280Promotion 1 9 3 0Staff 315 370 334 439 237 613Statesman 302 277 182

TOTAL ROUNDS 32972 35748 32219 29130 26652 32521

FY 2020ROUND TYPE REVENUE TOTAL REVENUE/RDTOURNAMENT 55195 3692 14.95AFTER 2 60124 18.33MEMBER 136210 22.07

TRAIL FEE DAILY 11746TRAIL FEE SEASON 24780

PASS TYPE REVENUE TOTALAFTER 2 60124 145MEMBER 136210 167COLLEGE 1026 4JUNIOR 9881 89

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request to Approve the submittal of an Idaho Community Development Block Grant application for McCall Senior Center Parking and Drive Access Improvements A Public Hearing


or Supporter

Mayor / Council City Manager Clerk Treasurer Community Development Police Department Public Works Golf Course

COST IMPACT: $225,000 Parks and Recreation FUNDING SOURCE:

Idaho Commerce Idaho Community Development Block Grant program

Airport Library

TIMELINE: Grant application deadline: March 6, 2021 Information Systems Economic Development originator

SUMMARY STATEMENT: The City of McCall is applying for funding from the Idaho Community Development Block Grant (CDBG) Program administered by Idaho Commerce in the amount of $225,000 to support improvements to facilities that primarily provide programs and services for people aged 65 and older. Specifically, grant funds are requested to make improvements to the parking lot and drive access that serve the McCall Senior Center and are currently potholed and uneven, creating unsafe conditions that do not meet ADA guidelines. The proposed project scope of work includes consolidation of the 1st Street drive access to the south of the Senior Center facility and removal of the northly access drive to improve safety. This necessitates a slight realignment of the pedestrian pathway along the former railroad right of way to the south and piping of a short section of drainage. The parking lot surrounding the Senior Center would be fully resurfaced, striped, and signed. $160,000 from the City’s FY21 CIP budget will be identified as grant match and utilized to replace siding and improve insulation on the building envelope. The CDBG grant application Economic Advisory Council summary page, preliminary budget, cost estimate prepared by Horrocks Engineers, and project map are attached. The CDBG application handbook and application forms are available for public review upon request. A public hearing is a requirement of the application process and is identified in the CDBG Citizen Participation Plan, which was approved by Council on October 6, 2011, as part of the City’s 3rd Street Improvement Project (also CDBG funded). The Notice of Hearing was published in the February 11, 2021 edition of The Star News.

RECOMMENDED ACTION: 1. Hold the public hearing on the Community Development Block Grant application. 2. Approve submittal of a Community Development Block Grant application and authorize the Mayor

to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION January 28, 2021 AB 21-027 Approved preparation of CDBG application for Senior Center improvements

5 | P a g e ICDBG Application for Senior Center Improvements City of McCall

V. Economic Advisory Council Page: The City of McCall’s Senior Center Improvement Project will construct necessary safety, energy efficiency, ADA access and site drainage improvements needed to help its nonprofit partner, McCall Senior Citizens, Inc., continue to provide critical services to McCall’s 65 and older population such as Meals on Wheels, congregate meals, transportation to medical appointments, and recreational programs. The McCall Senior Center is a 4662 sq. ft. building built in the 1970s and located in McCall’s downtown core on the same civic campus parcel as City Hall and the McCall Public Library. Senior Center programs are delivered by McCall Senior Citizens, Inc., a 501(c)3 organization, but the building and surrounding site are owned by the City of McCall. This partnership has successfully provided services to McCall’s senior population since 1979 and the City has invested in building maintenance over the years, but the building’s envelope is currently deteriorating and the site is potholed and uneven, creating unsafe conditions that do not meet ADA guidelines. In partnership with the Senior Center board, a prioritized schedule of projects to rehabilitate the building, parking area, and drive access has been outlined and will be completed in two phases. Phase 1 will begin in summer, 2021 and will make needed improvements to the building envelope. Phase 2 will occur in summer 2022 and construct surrounding site, parking and drive access improvements. By its Fall, 2022 completion date, the project will:

Increase energy efficiency of the McCall Senior Center building and reduce operating costs by adding insulation to exterior walls and replacing failing and gapped exterior siding; and

Improve ADA access and COVID 19 safety measures by providing mechanized no-touch automatic main access door openers; and

Improve vehicle and pedestrian safety by consolidating the site drive access to the south of the Senior Center facility, creating alignment with the Idaho Street / 1st Street intersection and removing the northerly one-way out exit that currently requires seniors to exit onto 1st Street at the base of a steep blind hill slope; and

Reduce ponding, ice patches and uneven potholes and cracking on drive, parking and walkways by re-grading and paving the site to direct runoff and improve ADA access; and

Increase dedicated ADA parking near the building entrance from two to five parking spots and delineate bus, delivery loading areas, and visitor parking by resurfacing and striping the parking, drive and pedestrian areas.

The total cost of this project is approximately $415,000. The City of McCall has allocated $160,000 in its FY22 budget and the services of its professional staff for grant administration, architectural and project management/engineering to the project (in-kind value of $30,397). ICDBG support is vital to the City’s ability to complete the project and fulfill the site and facility improvements needed to continue to provide critical services to our 65 and older citizens.

11 | P a g e ICDBG Application for Senior Center Improvements City of McCall

X. Idaho Community Development Block Grant Budget Form Applicant or Grantee: Project Name: City of McCall McCall Senior Center Improvement Project

Line Items ICDBG City Cash City In-Kind

Total

PHASE 1 (FY21) Building Envelope and ADA Improvements

Design, Engineering & Inspection

$3638 $3638

Construction* $155,000 $155,000 PHASE 2 (FY22) Drive Access and Site Improvements

Design, Const. Engineering & Inspection

$21,042 $5000 $4259 $30,301

Construction* $203,958 $203,958 ALL PHASES Grant

Administration $22,500 $22,500

TOTAL COSTS

$225,000 $160,000 $30,397 $415,397

*Construction cost estimates include 15% contingency to address possible future cost fluctuations.

Number SPEC. ITEM NUMBER ITEM DESCRIPTION Supplemental Description UNIT

ESTIMATED

QUANTITY UNIT PRICE AMOUNT

1 ISPWC 201.4.1.C.1 Removal of Obstructions Misc. items around exterior of building LS 1 200.00$ $ 200.00

2 ISPWC 201.4.1.D.1 Removal of Asphalt Assume existing asphalt is 2" SY 2428 2.00$ $ 4,856.00

3 ISPWC 201.4.1.F.3 Removal of Roadside Sign (Salvage to McCall Public Works) Stop and Do Not Enter EA 2 175.00$ $ 350.00

4 ISPWC 201.4.1.F.4 Removal of Bollard EA 9 200.00$ $ 1,800.00

5 ISPWC 201.4.1.F.5 Removal of Concrete Barrier (Salvage to Owner) EA 13 100.00$ $ 1,300.00

6 ISPWC 202.4.1.A.1 Excavation Assume 4" of base course below 3" of pavement CY 364 20.00$ $ 7,280.56

7 ISPWC 202.4.5.A.1 Unsuitable Material Excavation Assume 10% of total excavated material CY 36 60.00$ $ 2,184.17

8 ISPWC 202.4.6.A.1 Borrow (On-Site) For new subgrade/ebankment of the realigned pathway CY 100 15.00$ $ 1,500.00

9 ISPWC 601.4.1.A.5.30 30" Storm Drain Pipe, Class SDR 35 LF 127 100.00$ $ 12,700.00

10 ISPWC 706.4.1.G.1 Concrete Repair Door stops and ramps SY 21 100.00$ $ 2,100.00

11 ISPWC 802.4.1.B.1 Crushed Aggregate For Base Type I 4" Base material, 135 PCF, Parking Lot TN 492 40.00$ $ 19,680.00

12 ISPWC 802.4.1.B.1 Crushed Aggregate For Base Type I 4" Base material, 135 PCF, Pathway TN 39 40.00$ $ 1,560.00

13 ISPWC 810.4.1.A.4 1/2" Plant Mix Pavement (SP 2) PG 64-34 Assume 3" - Parking Lot SY 2428 $ 32.00 $ 77,703.11

14 ISPWC 810.4.1.A.4 1/2" Plant Mix Pavement (SP 2) PG 64-34 Assume 3" - Pathway SY 193 $ 32.00 $ 6,168.89

15 ISPWC 1006.4.1.C.1 Inlet Protection EA 1 $ 50.00 $ 50.00

16 ISPWC 1104.4.1.A.1 Pavement Line Paint of Painted Pavement Markings All Painted Markings SF 692 1.25$ $ 865.00

17 ISPWC 1105.4.1.A.1 Permanent Signing Stop and Do Not Enter SF 13 70.00$ $ 875.00

18 ISPWC 1105.4.1.C.1 Steel Sign Post Two signs post LB 24 3.50$ $ 84.00

19 ISPWC 1105.4.1.D.1 Anchor Assembly EA 2 400.00$ $ 800.00

20 ISPWC 2030.4.1.A.2 Manhole/Inlet, Stormwater, Adjust to Grade EA 1 1,600.00$ $ 1,600.00

21 Special SP-3 Gravel Repair SY 25 15.00$ $ 375.00

22 Special SP-4 Install Permanent Bollard EA 9 1,000.00$ $ 9,000.00

23 Special SP-5 Wooden Handicap Ramp Repair EA 2 250.00$ $ 500.00

24 Special SP-6 Precast Parking Bumper EA 20 100.00$ $ 2,000.00

25 Special SP-7 30" Galvanized Flared End Section EA 1 700.00$ $ 700.00

26 Special SP-8 Surveying LS 1 5,000.00$ $ 5,000.00

27 ISPWC 2010.4.1.A.1 Mobilization 10% LS 1 16,123.17$ $ 16,123.17

Subtotal Estimated Construction Cost= 177,355$

15% Contigency 26,603$

Estimated Design Engineering Fees 14,000$

Estimated Construction Engineering & Inspection Fees 9,000$

Total Estimated Project Cost= 226,958$

City of McCall

SENIOR CITIZEN CENTER PARKING LOT RECONSTRUCTION 1/19/2021

PROJECT BID ITEMS

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

R/W

PL

PL

PL

PL

PL

PL

PL

PL

PL

fl

fl

fl

fl

fl

toe

toe

toe

toe

toe

toe

toe

toe

toe

PLPL

PLPL

PLPL

PLPL

PLPL

PL

PL

PL PL

PL

s

s

sd

sd

30'' SD

30'' SD

30'' SD

30'' SD

\\islay\data\!2021\BE-376-1701 McCall Gen Eng 2021\21-09 Senior Center Parking Lot\Project_Development\Exhibits\BE-376-1701_PARKING EXHIBIT.dwg - Exhibit - 1/15/2021 11:43am, niko.hardman

1 5

REV

ISIO

NS

REV

#D

ATE

DR

AWIN

G IN

FOD

ATE

DES

IGN

ED

DR

AWN

*SEE

GEN

ERAL

NO

TES

SHEE

T

WAR

NIN

G0

12

IF T

HIS

BAR

DO

ES N

OT

MEA

SUR

E 2"

TH

END

RAW

ING

IS N

OT

TO S

CAL

E

PREL

IMINA

RYN

OT

FOR

CO

NST

RU

CTI

ON

ww

w.h

orro

cks.

com

PAGE

C

PRO

JEC

T

CH

ECKE

D

D

B

A

#

2 3 4

2162

Wes

t Gro

ve P

kwy.

, Sui

te 4

00Pl

easa

nt G

rove

, UT

8406

2

(801

) 763

-510

0BE

-376

-170

1

KGNKH

NKH

1/15/2

021

-

SITE

EXH

IBIT

SE

NIO

R C

EN

TE

R P

AR

KIN

G L

OT

MC

CAL

L, ID

1

SE-01

18'

9'

26'

7'

10'

0 20' 40'

SCALE: 1" = 20'

H

OR R O C

K

S

E

NG I N E E

R

SN

9' 9' 9'

11.71'

26'

McCALL SENIORCOMMUNITY CENTER

IDAHO STREET

1ST

STR

EET

RAILROAD AVE

26'

2' 3' BUFFER

25'

25'

27.63'

8.33'7.62'

AutoCAD SHX Text

30"SD

AutoCAD SHX Text

30"SD

AutoCAD SHX Text

15"SD

AutoCAD SHX Text

15"SD

AutoCAD SHX Text

15"SD

AutoCAD SHX Text

21"SD

AutoCAD SHX Text

21"SD

AutoCAD SHX Text

21"SD

BLANK PAGE

McCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number Meeting Date

AB 21- COVID-19 Update February 25, 2021

AGENDA ITEM INFORMATION SUBJECT:

COVID-19 Update, Discussion and Direction to Staff Regarding a Mask Mandate Health Order, Consider Adoption of Resolution 21-10


or Supporter

Mayor / Council City Manager Originator Clerk Treasurer Community Development Police Department JW Supporter Public Works Golf Course


n/a Airport Library

TIMELINE: February 26, 2021 – April 11, 2021 Information Systems Grant Coordinator

SUMMARY STATEMENT: On January 7, 2021, Council adopted Resolution 21-04 to implement a health advisory order to assist efforts by Central District Health to minimize and mitigate effects of the COVID-19 pandemic. The resolution included a reference to Central District Health’s Mask Order for Valley County. On February 19, 2021, Central District Health’s Board lifted the Mask Order for Valley County. Dr. Gregory Irvine of St. Luke’s hospital and Commissioner Elt Hasbrouck who serves as the Valley County representative on the Central District Health Board will give an update to the Council on the state of the pandemic and local concerns. Council has the authority under Ordinance 995 to issue its own Public Health Order for facial coverings applicable to an area encompassing 5 miles out from the city limits for a duration up to 45 days. In the alternative Council can choose to retain the current Public Health Advisory issued by Resolution 21-04 with the understanding the Central District Health Mask Order is in no longer in effect and use of masks is still strongly encouraged. A Resolution mandating the use of facial coverings (masks) for 45 days is attached for Council’s consideration. The Resolution includes a $100 penalty for failure to comply and allows those cited an affirmative defense based on medical exemption.

RECOMMENDED ACTION: Move to Adopt Resolution 21-10 Mandating Requirement to Wear Face Coverings in Public Places and authorize the Mayor to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION 07-01-20 Adopted Resolution 20-12 Mandating Face Coverings In Public until August 1, 2020 07-30-20 Adopted Resolution 20-16 Extending Face Covering Mandate to September 1, 2020 08-27-20 Adopted Resolution 20-20 Extending Face Covering Mandate to September 18, 2020

of 5 Resolution 21-10 Public Face Coverings Policy February 25, 2021

Resolution No. 21-10

A RESOLUTION MANDATING REQUIREMENT TO WEAR FACE COVERINGS IN PUBLIC PLACES

WHEREAS, COVID-19 was first detected in Wuhan, China in 2019, and since then has spread to over 216 countries including the United States; and

WHEREAS, as of February 23, 2021 there were 169,584 confirmed cases of COVID-19 in Idaho, 790 confirmed and probable cases of COVID-19 in Valley County and 5 deaths related to COVID-19 in Valley County, as well as the presence of community spread in Idaho and Valley County. It is expected that more cases will be diagnosed; and

WHEREAS, the World Health Organization declared COVID-19 a worldwide pandemic as of March 11, 2020; and

WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the coronavirus, specifically stating that, in “December 2019 a novel (new) coronavirus known as SARS-Co V-2 was first detected in Wuhan, Hubei Province, People’s Republic of China, causing outbreaks of the coronavirus disease (COVID-19) that has now spread globally […] The spread of COVID-19 within our Nation’s communities threatens to strain our Nation’s healthcare systems […] Additional measures […] are needed to successfully contain and combat the virus in the United States”; and

WHEREAS, on March 13, 2020, Idaho Governor Brad Little declared a State of Emergency and Public Health Emergency in the State of Idaho, stating that with no confirmed cases in Idaho at that time, Idaho was in the best position to be proactive and get ahead of the impact coronavirus could have in Idaho; and

WHEREAS, on March 16, 2020 the Valley County Commissioners of the State of Idaho Declared a State of Emergency Concerning the COVID-19 outbreak; and

WHEREAS, on March 16, 2020 the McCall City Council, Valley County, State of Idaho Declared a State of Emergency Concerning the COVID-19 outbreak; and

WHEREAS, a significant number of Idaho citizens are at risk of serious health complications, including death, from COVID-19. Although most individuals who contract COVID-19 do not become seriously ill, people with mild symptoms, and even asymptomatic persons with COVID-19, place other vulnerable members of the public at significant risk; and

WHEREAS, a large number of persons with serious infections can compromise the ability of the healthcare system in Valley County to deliver necessary healthcare to the public; and


WHEREAS, Valley County, Idaho is a tourist destination and other mountain resort communities in the Rocky Mountain region have been the nuclei of infection in their respective states (Vail, CO; Park City, UT and Sun Valley/Ketchum, ID); and

WHEREAS, as previous public health orders expire or are replaced with less restrictive orders, Valley County will likely see increasing numbers of visitors from outside the county who can potentially transmit COVID-19 and at the same time will be more likely to interact with each other and with local residents as businesses, tourist destinations such as National Parks, and other services reopen; and

WHEREAS, St. Luke’s McCall routinely serves patients not only from within Valley County but also patients from Adams County, ID, Washington County, ID, Idaho County, ID, and tourists from all areas who will further stress its capacity, making it critical that City of McCall take steps to slow the spread of COVID-19 infection so as not to overwhelm the local healthcare system in such a way that would result in many preventable deaths; and

WHEREAS, there are vulnerable populations in the McCall area including but not limited to one long-term care facility in McCall with residents at high risk for exposure to COVID-19 and one Senior Community Center that serves vulnerable and at-risk senior citizens; and

WHEREAS, COVID-19 is a respiratory illness, transmitted through person-to-person contact or by contact with surfaces contaminated with the virus. Persons infected with COVID-19 may become symptomatic two to fourteen days after exposure; and

WHEREAS, asymptomatic (including pre-symptomatic) infected individuals are infectious and without mitigation, the current estimate is that 40%-80% of infections occur from individuals without symptoms. In a study carried out in an isolated village of approximately 3,000 people in northern Italy, it was shown that 50–75% of people with positive pharyngeal molecular tests were totally asymptomatic. This finding was confirmed by a more recent evaluation carried out in China, where to avoid a new outbreak of COVID-19, all the people arriving from overseas were rigorously tested. It was found that among patients with newly identified infections, 78% were asymptomatic. Universal screening of asymptomatic SARS-CoV-2 in women admitted for delivery in New York City shows that 13.7% were infected, and that asymptomatic women accounted for 88% of infected individuals in the study. Of individuals who do become symptomatic, viral loads are the highest in the pre-symptomatic and early symptomatic phase, decreasing thereafter; and

WHEREAS, respiratory droplets from infected individuals are a major mode of SARS-CoV-2 transmission. This understanding is the basis of the recommendations for physical distancing, and of the PPE guidance for healthcare workers. Droplets do not only come from coughing or sneezing: in a-/pre-symptomatic individuals, droplets are also generated via talking and breathing; and

WHEREAS, SARS-CoV-2, the virus that causes COVID-19, may be broadcast in respiratory droplets "from normal breathing," according to a letter from a committee of the National Academies of Sciences, Engineering, and Medicine. The letter, sent to the White House Office of Science and Technology Policy on April 1, cites numerous studies indicating the


presence of coronavirus in aerosols. In one, air samples collected more than 6 feet from two patients in COVID-19 isolation rooms tested positive for SARS-CoV-2 RNA. Until some weeks ago, it was thought that the virus could be transmitted mainly by droplets that are coughed or sneezed out or by previously contaminated objects, with differences according to the initial load and surface characteristics. However, the results of some submitted but not yet peer-reviewed studies seem to indicate the opposite, i.e., the virus can be present in exhaled air produced by talking and breathing; and

WHEREAS, face coverings reduce droplet dispersal. Cloth-based coverings reduce emission of particles by variable amounts, for example one study showed that they are almost completely eliminated. Patients with seasonal coronaviruses (other than SARS-CoV-2) were randomized to exhale breath with or without surgical face masks on. Viral RNA was detected in 40% of aerosols and 30% of respiratory droplets collected from participants without a face mask — but in none collected from those wearing a mask. A second study showed that cloth coverings filtered viral particles during coughing at about 50 to 100% of the filtration efficiency of surgical masks, depending on fabric, with absolute filtration efficiencies of 50-70%. A third study showed 50% filtering efficiency for airborne particles; and

WHEREAS, evidence indicates that face covering wearing reduces the transmissibility per contact by reducing transmission of infected droplets in both laboratory and clinical contexts. Public face covering wearing is most effective at stopping the spread of the virus when compliance is high. This evidence supports the conclusion that more widespread face covering adoption can help to control the COVID-19 epidemic by reducing the shedding of droplets into the environment from asymptomatic individuals. This is also consistent with the experiences of other countries that have adopted this strategy. One ecological analysis found that, "In countries with cultural norms or government policies supporting public mask-wearing, per-capita coronavirus mortality increased on average by just 5.4% each week, as compared with 48% each week in countries that did not wear masks."; and

WHEREAS, in the most comprehensive, systematic review and meta-analysis of face coverings published to date, Chu et al. found that face masks could reduce risk of transmission of COVID-19 by an expected 85 percent; and

WHEREAS, guidelines published by the U.S. Centers for Disease Control (CDC) on April 3, 2020, recommend that all people wear cloth face coverings in public settings where other physical distancing measures may be difficult to maintain. CDC also advises the use of simple cloth face coverings to slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others; and

WHEREAS, on August 11, 2020, CDH’s Board of Health, at the request of Valley County leadership, voted to implement a face covering public health order for Valley County; and

WHEREAS, on November 13, 2020, Governor Little, by way of the Idaho Department of Health and Welfare Order of the Director, issued a new Order (“Stage Two Modified Order”) rescinding the October 26 Stay Healthy Order – Stage Three, and moving the state back to Stage Two of Reopening with modifications to the original orders issued in March; and


WHEREAS, on November 17, 2020, CDH’s Board of Health unanimously approved a COVID-19 Public Health Advisory for its entire four-county jurisdiction of Ada, Boise, Elmore, and Valley Counties; and

WHEREAS, on February 2, 2021, Governor Little, by way of the Idaho Department of Health and Welfare Order of the Director, issued a new Order (“Stage Three Stay Healthy Guidelines”) which includes the following statements regarding face coverings: “Individuals should wear a face covering over their nose and mouth in indoor public settings or in an outdoor public space where they are unable to maintain six-feet physical distancing from an individual not from their household. Anyone who enters a long-term care facility or campus who is not a resident is required to wear a face covering that covers their nose and mouth at all times.”; and

WHEREAS, on February 19, 2021, the Central District Health Board of Directors lifted the Valley County Mask Order and reissued the Public Health Advisory for Ada, Boise, Elmore, and Valley counties emphasizing the need for continued COVID-19 health and safety measures; and

WHEREAS, orders requiring face coverings in total or in part are already in place in other cities in Idaho, statewide in many U.S. states and in many local areas in other U.S. states; and

WHEREAS, decreased transmissibility due to face covering use could substantially reduce the death toll and economic impact while the cost of the intervention is low; and

WHEREAS, pursuant to Ordinance 995, Sections 6 B. (6), 6 C. (3) and (5), and 6 D. (3) and (5), the City Council does declare and issue a Public Health Emergency Order.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCCALL, VALLEY COUNTY, IDAHO, having duly met on February 25, 2021, at a regular City Council Meeting, which was properly noticed and open to the public, and having fully considered the matter at hand, that:

SECTION 1. FACE COVERINGS Every person, shall, when in any indoor or outdoor public place, completely cover their nose and mouth, when members of the public are physically present for otherwise unprotected social interaction.

1. DEFINITIONS: For purposes of this Public Health Emergency Order “public place” shall mean any place open to all members of public without specific invitation, including but not necessarily limited to, retail business establishments, government offices, medical, educational, arts and recreational institutions, public transportation, including taxi cabs and ridesharing vehicles. “Members of the public” shall mean persons not therein employed, present without invitation.

2. EXEMPTIONS: a. Children under the age of 5.


b. Persons who are hearing impaired, or communicating with a person who is hearing impaired, where the ability to see the mouth is essential for communication.

c. Persons, including on-duty law-enforcement officers, for whom wearing a face covering would create a risk to the person related to their work, as determined by local, state, or federal regulators or workplace safety guidelines.

d. Persons who are obtaining a service involving the nose, face, or head for which temporary removal of the face covering is necessary to perform the service.

e. Persons who are eating or drinking at a restaurant or other establishment that offers food or beverage service, so long as the person is able to maintain a distance of 6 feet away from persons who are not members of the same household or party as the person.

f. Outdoor public places where a person can employ social distancing as recommended by CDC where the person is able to maintain a distance of 6 feet away from persons who are not members of the same household or party as the person.

g. Persons who are engaged in indoor exercise, so long as they engage in social distancing.

SECTION 2. PENALTIES

1. Any person who violates any provisions of this Order, shall be guilty of an infraction, punishable by a fine of $100.

SECTION 3. AFFIRMATIVE DEFENSE

1. It shall be an affirmative defense to a charge of violating this health order if the defendant/respondent that they suffer from a clinically diagnosed illness or condition where compliance with this order would jeopardize that person’s health. Proof sufficient to sustain this affirmative defense may include medical documentation or testimony.

SECTION 4. EFFECTIVE DATE AND SUNSET DATE This Emergency Order shall take effect at 12:00 a.m., on February 26, 2021 and shall remain in effect until April 11, 2021 unless extended by the City Council. PASSED and approved by the City Council of the City of McCall this 25th day of February 2021

Signed: Robert S. Giles, Mayor

ATTEST: I certify that the above Resolution was duly adopted by the City Council of the City of McCall on February 25, 2021 by the following vote: Ayes:

Nos: Absent: _

By BessieJo Wagner, City Clerk


AGENDA ITEM INFORMATION SUBJECT: Request an Appointment to the Local Option Tax Commission – Craig Vroom


or Supporter



Airport Library


SUMMARY STATEMENT: The Local Option Tax (LOT) Commission is comprised of two (2) members of different City advisory committees, one senior citizen representative, two (2) representatives from businesses in McCall, and two (2) at large residents of the city. Commission appointments are made for four (4) years from the date of appointment, and until their successors are appointed. The members of the LOT Commission have the responsibility to make specific recommendations for the funding of written requests for the use of the local option non-property tax revenues derived from the lodging taxes. There are currently two vacancies on the LOT Commission, one is for a business representative to finish the term vacated by Cami Callen and the other is for a City Advisory Committee representative to finish a term vacated by Claire Remsberg. A notice ran for two weeks in the Star-News and staff received one letter of interest from Craig Vroom (attached) who is a current member of the Public Art Advisory Committee. The notice was posted in the paper for an additional two weeks for a business representative, and up to this date, have not received any additional letters of interest.

RECOMMENDED ACTION: Appoint Craig Vroom to the Local Option Tax Commission to the vacated position of City Advisory Committee representative’s term to expire June 2022.


Request to Serve on LOT Commission

BessieJo Wagner, City Clerk 29 Jan 2021City of McCall

I would like to submit my name to volunteer to serve on the McCall Local Option Tax Commission. My wife, Becky, and I have been propriety owners in the city of McCall since 1981 and have been permanent residents for seven years. We love Mccall and want what is best for our beautiful community.

I have served on the McCall Public Arts Committee for three years, as president of the local International Rotary Chapter, and have been a Friend of the Library for four years. I also chair the St. Andrew’s Cares Committee. St. Andrew’s Cares was established in the wake of COVID-19 to help those in need in our community that have been adversely affected by the pandemic. To date, our small church, through trusted partners like the Heartland Hunger Food Bank, The McCall/Donnelly School District, and Children’s Community Fund, has distributed over $7,500 to those who need a helping hand.

I have discussed the responsibilities of the LOT Commission with member Paul Christensen, I understand the work involved, the seriousness of the position, and the importance of the LOT Commission in managing our city’s funds from this important source.

Thank you for your consideration,

Craig Vroom186 Morgan DrMcCall(719) 648-8463


AGENDA ITEM INFORMATION SUBJECT: Request to approve Findings of Facts and Conclusions of Law Documents denying Variance Application VAR-20-01 for 221 Morgan Drive


or Supporter

Mayor / Council City Manager Clerk Treasurer Community Development Originator Police Department Public Works Golf Course

COST IMPACT: NA Parks and Recreation FUNDING SOURCE:

NA Airport Library

TIMELINE: NA Information Systems Grant Coordinator

SUMMARY STATEMENT: During their February 11, 2021 meeting, the McCall City Council directed staff to prepare finding of facts and conclusions of law documents denying variance application VAR-20-01 for 221 Morgan Drive. The application is for a Record of Survey application to remove the 20-foot setback from the 100 year floodplain on the subject parcel, within the River’s Crossing plat, as well as a Variance and Shoreline Review application to waive the 50 foot setback requirement from the ordinary high-water mark and special flood hazard area of the North Fork of the Payette River, to permit the construction of a new 4,080 sq. ft. residence with an additional 3,631 sq. ft. of patios and a 2,941 sq. ft. detached shop with a 747 sq. ft. attached accessory dwelling unit with 564 sq. ft. of patios, for a total building and patio footprint on the site of 11,494 sq. ft. The development is located primarily within the special flood hazard area and of the Payette River and located entirely within the Shoreline and River Environs Zone. The Findings of Fact is attached. RECOMMENDED ACTION: Deny variance application VAR-20-01 and authorize the Mayor to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION December 3, 2020 Opened and closed the public hearing on the application. January 14, 2021 Approved a request to reopen a limited public hearing on the application February 11, 2021 Directed staff to prepare findings of facts denying the application.

Sanders Setback Variance – Findings of Fact McCall City Council – February 25, 2021

Page 1 of 13

IN RE: ) ) McCALL CITY COUCNIL SANDERS SETBACK VARIANCE ) FINDINGS OF FACT, CONCLUSIONS OF LAW, AND Variance ) DECISION )

) File Number: VAR-20-01 )

FINDINGS OF FACTS

Applicant: Dwain and Cindy Sanders

Representatives: Epikos Planning and Design

Application: A Variance and Shoreline Review application to waive the 50 foot setback

requirement from the ordinary high-water mark and special flood hazard area of

the North Fork of the Payette River to permit the construction of a new

residence and accessory structure, which will encroach into the Area of Special

Flood Hazard by more than 150 ft. The residence will be a single-story structure

of 4,080 sq. ft. with an additional 3,631 sq. ft. of patios. The accessory structure

is comprised of a 2,941 sq. ft. detached shop with an attached accessory

dwelling unit, which will be deed restricted for local housing, totaling 747 sq. ft.

with 564 sq. ft. of patios, for a total building and patio footprint on the site of

11,494 sq. ft. The development is located primarily within the special flood

hazard area and of the Payette River and located entirely within the Shoreline

and River Environs Zone.

Address: 221 Morgan Dr., McCall, ID 83638

Location: Lot 19, Block Two of the River’s Crossing Subdivision situate in the S ½ of Section

17, T18N, R3E, B.M. City of McCall, Valley County, Idaho.

Preliminary Development Plan Review: July 7, 2020


Page 2 of 13

Procedural History: During their regularly scheduled September 1, 2020 meeting, the McCall Area

Planning and Zoning Commission held a properly noticed public hearing on this

application. After discussion, the application and public hearing were continued

until the next regularly scheduled meeting on October 6, 2020 to allow more

time to gather information. The Commission also approved a motion to hold a

public hearing during a site visit to the property on Friday October 2, 2020.

During the October 6th meeting, the Commission discussed the site visit and

deliberated on the application. A motion was made to direct staff to prepare

draft findings recommending the variance application to the McCall City Council

for approval; a roll call vote was held, and the motion carried with 5 ayes and 2

nays. During their regularly scheduled November 3, 2020 meeting, the McCall

Area Planning and Zoning Commission voted 5 – 2, to approve the findings

recommending City Council approve the variance application.

During their December 3, 2020 meeting, the McCall City Council held a public

hearing on VAR-20-01. The hearing was closed, and the application was

continued to the January 14th meeting to allow more time for deliberations.

Following the meeting, the applicant’s representative asked that the Council

consider reopening the public hearing to address select new information that

was introduced after the hearing was closed. The Council approved the request

to reopen the hearing.

The application was noticed for the City Council’s February 11, 2021 meeting

date. The public hearing and new information on the project was limited to

three topic areas: 1. The assertion that, through appropriate due diligence, the

Sanders’ should have been aware of the limited buildable area and that a


Page 3 of 13

variance would be required to proceed outside of that area, 2. The assertion

that granting the Variance would set a precedent for other applications. 3. The

assertion that denial of the Variance Application is necessary to protect the

River. Following the public hearing on February 11, 2021, the McCall City Council

approved a motion to direct staff to prepare draft findings of facts and

conclusions of law documents denying the variance, for review and approval

during their February 25, 2021 meeting.

Public Notices: Newspaper: The Notice of Hearing was published in the Star News on August

13th, September 10th, and November 12th, 2020, as well as January 21, 2021.

Mailing: The applicant mailed the Notice of Hearing to property owners within

300 feet on August 17, September 14, and November 16, 2020, as well as

January 22, 2021.

Posting: The applicant posted the Notice of Hearing on the subject property on

August 18, September 16, and November 16, 2020, as well as January 22, 2021.

Zoning: R8 – Medium Density Residential

Property Size: 230,607 sq. ft. (5.29 acres)

Lot Coverage: 11,620 sq. ft. (50% of allowable)

Setbacks: Per MCC 3.3.03, the minimum setback requirements for this parcel are 20 ft.

from Morgan DR., 50 ft. from the area of special flood hazard, and 15 ft. from

either side property line. The applicant is proposing setbacks of more than 65 ft.

from the front property line, more than 15 ft. from either side property line, and

more than 400 ft. from the easterly side property line fronting the river.

However, in this case the easterly side property line is not in the same location

as the high water mark of the River, defined as the limits of the area of special


Page 4 of 13

flood hazard (SFHA) per MCC 3.7.023B2. A significant portion of the property is

located within the SFHA and the applicant is requesting a variance to not only

eliminate the 50 ft. setback from the SFHA, but to construct within the SFHA as

can be seen in the attached maps.

Parking: Per MCC 3.8.062 two parking spaces are required. The applicant is proposing

well in excess of 2 spaces.

APPROVAL STANDARDS

Title 3, Chapter 13

Variances Authorized

(A) Duties Of Commission: The Commission will set the date for and hold a public hearing and

subsequently make recommendations to the Council for approval or denial of the request in

accordance with the provisions set forth in chapter 15, "Procedures, Appeals And Actions", of this

title. The power to grant variances does not extend to use regulations.

During their regularly scheduled September 1, 2020 meeting, the McCall Area Planning and Zoning

Commission held a properly noticed public hearing on the application. After discussion, the

application and public hearing were continued until the next regularly scheduled meeting on

October 6, 2020 to allow more time to gather information. The Commission also approved a motion

to hold a public hearing during a site visit to the property on Friday October 2, 2020.

During the October 6th meeting, the Commission discussed the site visit and deliberated on the

application. A motion was made to direct staff to prepare draft findings recommending the variance

application to the McCall City Council for approval; a roll call vote was held, and the motion carried

with 5 ayes and 2 nays. The findings were provided to the Commission for review and approval

during their regularly scheduled November 3, 2020 meeting.

http://www.sterlingcodifiers.com/codebook/getBookData.php?ft=2&find=15


Page 5 of 13

(B) Limitation On Granting: Variances shall not be granted on the grounds of convenience or profit,

and hardships created by a former or present owner of the property will not justify a variance.

This Commission determined that the variance was not due to convenience or profit. However, the

City Council determined that because the lot still has a buildable footprint area in excess of 6,000 sq.

ft., that the hardship expressed by the applicant was due to the design and location of the project

on the site, which was of the property owner’s own making and was not due to the lot itself.

(C) Modification Of Requirements: A variance may be granted modifying the requirements of this title

respecting: lot width; lot depth; front, side, and rear yard setbacks; lot coverage; parking space;

height of buildings; or other ordinance provisions affecting the size or shape of a structure or the

placement of the structure upon lots, or the size or shape of lots. A variance may not be used to

authorize a land use not otherwise allowed in the applicable zone or to increase the density of

development beyond that which is authorized in the comprehensive plan. The applicant is

proposing only a single-family residence with a single accessory dwelling unit. Therefore, the

applicant is not requesting a use or density beyond what is permitted by the McCall City Code.

The variance request is in regard to a property development standard (setbacks) that are described

in McCall City Code 3.7.023B, that structures in the river environs zone be setback 50 ft. from the

area of special flood hazard. The applicant is proposing to remove the 50 ft. setback from the Area

of Special Flood Hazard to build within the Area of Special Flood Hazard. The applicant is proposing

to meet all requirements of MCC 9.8 Flood Control Regulation (Overlay), which describes the specific

building standards required to build within the Area of Special Flood Hazard.

(D) Granting Variances Authorized: The commission may grant variances to the regulations prescribed

by this Title 3, and Title 9 of this McCall City Code, in accordance with the procedures prescribed in

those chapters, with respect to any property development standard, performance standard, sign,

accessory structure, wall or fence.


Page 6 of 13

The variance request is in regard to a property development standard (setbacks) that are described

in McCall City Code 3.7.023B, that structures in the river environs zone be setback 50 ft. from the

area of special flood hazard.

(E) Varying Only To Extent Necessary: In the event that a variance is granted, the restricting zoning

regulation(s) shall be varied only to the extent necessary to relieve the applicant of the immediate

hardship; the existence of hardship does not confer upon the applicant a right to a variance where

the function of the proposed construction can be made to conform to the requirements of this

title. The Council determined that while the proposed construction could not be made to conform

to the requirements of this title because the residence and accessory structure would need to be

greatly reduced in size, they did determine that the lot had more than adequate space for a single

family residence and garage if it were to be redesigned. They determined that the removal of the 50

ft. setback, along with permitting an encroachment of more than an additional 150 ft. into the Area

of Special Flood Hazard for the two structure footprints totaling 11,000 sq. ft., was more the

minimum extend necessary to relieve the applicant of the professed hardship because the lot is

buildable.

(F) Imposing Conditions: In granting any variance, the Commission may prescribe appropriate

conditions of approval in conformity with this title to reduce the impact of the variance. One such

condition of approval shall be a stated date before which it must be exercised, or lapse.

The Council decided to deny the variance application; therefore, no conditions of approval are

necessary.

Variance Standards

A variance shall not be granted unless the Commission makes specific findings of fact based directly

on the particular evidence presented to it which supports conclusions that the standards and


Page 7 of 13

conditions have been met by the applicant. The Commission may grant a variance only upon the

following findings:

(A) Special physical conditions and circumstances applicable to the land, structure or building

involved make a literal enforcement of the provisions of this title an undue hardship; provided,

that:

1. Economic hardship alone is not to be considered as an undue hardship

Economic factors were not a consideration in the request for the variance, nor in the Council

discussion and subsequent decision to deny the variance.

2. The special conditions and circumstances are peculiar to the land, structure or building

involved, and are not applicable to other lands, structures or buildings conforming to Title 3,

McCall City Code in the vicinity

The subject parcel is comprised heavily of wetlands, and the river’s Floodway and Area of

Special Flood Hazard encroach more than 500 ft. into the property, and the applicant is subject

to a 50 ft. setback on top of that. Between the front, side, and shoreline setback, the applicant

has stated that 97% of the lot was unbuildable without the variance.

The Council discussed how the proposed code requirement, MCC 3.7.023, created a hardship by

reducing the buildable area of the lot, but that it was not unique to this parcel. Many parcels are

subject to this code requirement, although most parcel boundaries along the river are set at the

edge of the Area of Special Hazard and are only subject to the 50 ft. setback. However, there are

approximately a half dozen other parcels along the river in the City and Impact Area jurisdiction,

that have reduced buildable areas due to the area of special flood hazard so the special

conditions are not peculiar to only the subject parcel.


Page 8 of 13

3. That these special conditions and circumstances do not result from the actions of an owner of

the land; provided, that for purposes of a variance as to the characteristics of a building, a

subdivider who is not the applicant is not to be considered an owner for these purposes.

The City Council determined that because the lot still has a buildable footprint area in excess of

6,000 sq. ft., that the hardship expressed by the applicant was due to the design and location of

the project on the site, which was of the property owner’s own making and was not due to the

lot itself, and that the lot was still buildable for a single family residence and garage.

(B) Granting the variance would preserve for such property privileges enjoyed by other property in

the vicinity; provided, that:

1. No nonconforming use of neighboring lands, structures or buildings in the same zone, and no

use of lands, structures or buildings in other zones, shall be considered a privilege enjoyed by

other property in the vicinity

The justification for the variance was not based on any nearby nonconforming uses of land.

2. Granting the variance requested will not confer on the applicant any special privilege that is

denied by this title to other lands, structures or buildings in the same zone, and affected by

the same conditions and circumstances.

The Council determined that while the variance may not have conferred on the applicant special

privilege that was denied to other property in the same zone because the majority of other

lands affected by the same conditions and circumstances had been previously developed prior

to the adoption of new more accurate flood maps, if the other undeveloped properties along

the river with substantial floodplain were to apply for a similar variance in the future and were

to be denied, then this variance application would have conferred special privileges to the

subject property.


Page 9 of 13

(C) Granting the variance would not be in conflict with the public interest and will not alter the

essential character of the neighborhood or violate the comprehensive plan.

The River’s Crossing HOA has submitted a letter of approval for the project and has determined that

the granting of the variance will not alter the essential character of the neighborhood, which has

many riverfront homes. However, the design, which includes filling of wetlands, is not in compliance

with the HOA’s own design guideline criteria of being setback 15 ft. from all wetlands.

Additionally, the development is not in accordance with several goals of the McCall Comprehensive

Plan, including the goals to conserve significant natural areas or encouraging development that will

enhance the ability of people and natural systems to withstand and recover from natural disaster

and other major disturbances. Specific policies that are outlined in the Comprehensive Plan that

conflict with the proposed variance are:

1. Regulate activities in natural resources areas that are deemed to be detrimental to the provision

of food, water, and cover for fish and wildlife.

2. Require site evaluation for habitat, wildlife corridors, and other natural features prior to

development design.

3. Encourage flexibility in the siting and design of buildings and other improvements to reduce the

impact of development on environmentally sensitive areas.

DEPARTMENT/AGENCY COMMENTS

Payette Lakes Recreational Water and Sewer District (PLRWSD)

The application was distributed to the PLRWSD more than thirty (30) prior to the September 1, 2020

McCall Area Planning and Zoning Commission meeting date. In a letter dated August 3, 2020, PLRWSD

stated the following:

1. There is a sewer service connection for the lot in the area of construction, the sewer service

connection shall be protected from damage during construction of the proposed structures to


Page 10 of 13

prevent excessive water, or debris, from entering the sewer system. Failure to do so will result

in the owner/contractor being responsible for any cost incurred by the district for cleaning or

removing debris that enters the sewer system.

2. Purchase of two (2) sewer connection permits will be required before a building permit is

issued and construction begins.

3. Inflows of surface water and excessive infiltration are prohibited. Such prohibited sources of

inflow shall include, but not be limited to, the following: Heating, cooling, or water system

discharges in excess of one thousand gallons per day. Storm water connection, sub-water

drains, floor drains located within garages, foundation drains, roof drains, swimming pools,

street drains, basement drains, sump pumps and abandoned sewer lines.

4. The owner/contractor shall notify the district two (2) business days before connection to the

sewer stub.

McCall City Engineer

In an email dated August 25, 2020, the City Engineer made the following comments:

The City has completed a preliminary engineering review of the land use applications. Given that the

proposed development is contingent upon the Planning and Zoning Commission’s determination of if a

Variance can be approved for this project, this review is cursory and is not intended to be

comprehensive of all engineering issues that need to be finally addressed. Accordingly, we have

prepared the following comments, respectfully:

Grading, Drainage and Stormwater Management:

1. The submitted stormwater application identifies that the project proposes to construct

approximately 17,823 square feet of impervious area. A stormwater report, prepared in

accordance with the City’s drainage management guidelines to include sections A, B, C, D, E, and

F is required.


Page 11 of 13

2. The proposed stormwater plan (Sheet C2.1) identifies two principal drainage areas. Treatment

of the water quality event appears to be accomplished by a series of retention basins and

vegetative buffers where stormwater is not directed into basins as the permanent best

management practices (BMPs). This approach to managing stormwater is consistent with the

City’s DMGS, however, the stormwater drainage report (see #1 above) shall provide additional

details regarding the sizing of the basins, management of roof runoff, sizing of conveyance

facilities (if any) and other temporary and permanent BMPs that may be necessary to insure the

project does not impact adjacent properties and/or aquatic habitat (i.e. wetlands, river, etc.).

Floodplain Development Permit:

1. The applicant has submitted a floodplain development permit application. On 7/16/20, the

City’s floodplain administrator (Morgan Bessaw) and Interim City Engineer (Nathan Stewart)

spoke with Jim Fronk to discuss, in detail the requirements for the City’s floodplain permitting

process. Staff explained that various submittals (e.g. elevation certificates) will be required at

different stages of the project (design, construction, post-construction as-builts). The City will

work with the applicant, pending variance approval, to specify floodplain permit requirements

necessary for final engineering approval in subsequent correspondence.

2. Our initial review of the site utility plans, foundation details, and floodplain development permit

application indicate that this project may comply with the City’s Flood Control Regulations

(§.9.8).

Additional Items:

1. The application submittal did not include a site utilities plan. This plan is required to identify all

utilities (water, sewer, power, communication, etc.) proposed for the project and how they are

routed through the property from their origin within the Morgan Drive ROW. Particularly, the

location of the water meter and the size of the desired water meter shall be identified.


Page 12 of 13

2. The proposed bridge structure shall be designed by a licensed structural engineer and an

appropriate design submittal shall be provided to the City’s building official for review and

approval as part of the building permit for the residential structure.

3. The application presents and describes that wetland impacts will occur as part of this proposed

development. Accordingly, approval from the US Army Corps of Engineers and the State of

Idaho (via the Joint Application for Permits process) shall be contingent of any City engineering

approvals for this project.

As previously stated, this engineering review #1 is considered preliminary. Should the variance

application be granted, the City will work with the applicant and their design team to provide additional

review and comment to facilitate the final engineering review of this project.

US Army Corps of Engineers

In a letter dated September 1, 2020, the US Army Corps of Engineers stated that the applicant was

approved for a Nationwide Permit.

CONCLUSIONS OF LAW

1. The City of McCall has provided for the processing of Variances, authorized by Section 67-6516,

Idaho Code, pursuant to Title 3, Chapter 13 of McCall City Code.

2. Adequate notice of the September 1, October 2, and October 6, and December 3, 2020 and

February 11, 2021 public hearings were provided, pursuant to Section 67-6516, Idaho Code and Title

3, Chapter 15 of McCall City Code.

DECISION

THEREFORE, the McCall City Council hereby denies this Variance (VAR-20-01) application.

Regulatory Taking Notice: Denial of a Variance application, or approval of a Variance application with

conditions unacceptable to the landowner, may be subject to the regulatory takings analysis provided for

by Section 67-8003, Idaho Code.


Page 13 of 13

Findings of Fact adopted this 25th day of FEBRUARY 2021.

______________________________________ Robert S. Giles, Mayor

Attest:

______________________________________ BessieJo Wagner, City Clerk

STATE OF IDAHO, ) : ss: County of Valley ) On this _______ day of ______________________, 2020, before me, a Notary Public, appeared ROBERT S. GILES and BESSIEJO WAGNER, known, or identified to me to be the MAYOR and CITY CLERK, respectively, of CITY OF MCCALL that executed the said instrument, and acknowledged to me that they executed the same on behalf of THE CITY OF MCCALL. _______________________________________ (SEAL) Notary Public for Idaho McCall


AGENDA ITEM INFORMATION SUBJECT: Request for Approval to Submit a McCall Rotary Club Grant Application to Support Play Equipment for Brown Park


or Supporter


COST IMPACT: $5500 Parks and Recreation Supporter FUNDING SOURCE:

$5500 McCall Rotary Club; $5400 Parks and Rec. Dept.

Airport Library

TIMELINE: Grant deadline: March 15, 2021 Information Systems Economic Development originator

SUMMARY STATEMENT: The City of McCall Parks and Recreation Department is seeking approval to submit a grant application to the McCall Rotary Club in an amount of $5500 to support the purchase and installation of the Ruby Falls play structure element in Brown Park. Ruby Falls is an ADA compliant precast creek-type sand and water table that is push-button activated, resulting in a fast-flowing mini creek through deltas and dams of sand that youth can build, alter and remove to change how the water flows. Through social and experimental play, Ruby Falls teaches youth hydrologic functions by demonstrating cause and effect of changes to water flow through the play element. The total cost of the play element is $10,900. The grant request ($5500) will be matched by $5400 from the Parks and Recreation Department budget. Specification for the Ruby Falls play element and draft concept plan for Brown Park improvements showing anticipated location of play element are attached. RECOMMENDED ACTION: Approve submittal of a McCall Rotary Club grant application and authorize the Mayor to sign all necessary documents.


0 40 80

djames

Oval

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request to Approve submittal of an Idaho Commission for Libraries Grant to support a Summer Intern for the McCall Public Library


or Supporter


COST IMPACT: $1000 Parks and Recreation FUNDING SOURCE:

Idaho Commission for Libraries Airport Library

TIMELINE: Grant deadline: March 1, 2021 Information Systems Economic Development originator

SUMMARY STATEMENT: In an effort to “build the capacity of a diverse, skilled workforce for the library community,” the Idaho Commission for Libraries (ICfL) provides grants of $1,000 to public libraries to support an intern for the summer of 2021. The McCall Public Library would like to submit an application to this grant program to provide a stipend of $1000 for one 2021 summer intern. Applications from high school / young adult intern candidates will be recruited via Heartland Alternative High School, McCall Rotary Club, and the West Central Mountains Economic Development Council’s workforce development efforts. The ideal candidate will be bilingual in Spanish/English in order to help the Library target outreach to Spanish speaking families. The selected intern will provide assistance to the Library’s Summer Reading Program (14 programs over a span of 7 weeks), help deliver mobile Book Bike services, and assist with the Library’s annual inventory process. If the grant is awarded, the internship will begin June 14, 2021 and conclude August 16, 2021.

RECOMMENDED ACTION: Approve submittal of Idaho Commission for Libraries Grant application for a Library intern and authorize the Mayor to sign all necessary documents.


BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request to Approve the Agreement with Armstrong Consultants to perform an Independent Fee Evaluation for T-O Engineers’ Professional Services for AIP 3-16-0023-030-2020 – East-West Taxiway.


or Supporter


COST IMPACT: $ 3,000 Parks and Recreation FUNDING SOURCE:

90% Airport Improvement Program <10% Airport Fund, <10% State

Airport Originator Library


SUMMARY STATEMENT: Per Federal Aviation Administration (FAA) funding rules, all grants over $100,000 in total must have an Independent Fee Evaluation (IFE) by a different aviation consulting firm. Armstrong Consultants has agreed to performing the IFE for a price of $3,000, of which 90% of the cost is eligible for reimbursement under the AIP 30 grant, up to 5% will be reimbursed from the State, the remainder will be paid from the Airport Fund. Attachments: Armstrong Consultants’ IFE proposal RECOMMENDED ACTION: Approve the agreement with Armstrong Consultants to perform an Independent Fee Evaluation on T-O Engineers’ Professional Services for AIP 3-16-0023-030-2020 – East-West Taxiway and authorize the Mayor to sign all necessary documents.


February 3, 2021 Mr. Richard M. Stein, AAE McCall Municipal Airport 336 Deinhard Lane, Hangar 100 McCall, Idaho 83638 RE: McCall Municipal Airport East‐West Taxiway – AIP 3‐16‐0023‐030‐2021 Independent Fee Estimate Mr. Stein, Armstrong Consultants, Inc. (Armstrong) is pleased to provide you with our proposal for conducting an Independent Fee Estimate (IFE) for the scope of work associated with the upcoming project at the McCall Municipal Airport prepared by T‐O Engineers. All services provided as part of conducting this IFE will be done in accordance with Chapter 2 of the FAA Advisory Circular 150/5100‐14E for a lump sum fee of Three Thousand dollars ($3,000.00). Please note that our fee would be eligible for reimbursement through the associated AIP grant for this project. We could complete this IFE by February 15, 2021. We appreciate your consideration and look forward to providing our services. Sincerely, ARMSTRONG CONSULTANTS, INC. David J. Hartmann, P.E. Vice President DH/cls

dhartman

DJHsign


AGENDA ITEM INFORMATION SUBJECT: Request to Approve the Coronavirus Response and Relief Supplemental Appropriations Act Application for COVID-19 Expenses


or Supporter


COST IMPACT: $ 13,000 grant Parks and Recreation FUNDING SOURCE:

Federal CRRSA Act Airport Originator Library

TIMELINE: 4 years to expend funds Information Systems Grant Coordinator

SUMMARY STATEMENT: The Coronavirus Response and Relief Supplemental Appropriations Act (Public Law 116-260) (CRRSA Act) is a Federal Program to provide emergency assistance for individuals, families, businesses, and local governments affected by the coronavirus pandemic. Under the CRRSA Program, General Aviation Airports such as McCall will receive an apportionment of CRRSA funding. On February 17, 2021, the Federal Aviation Administration (FAA) announced that McCall Airport has been appropriated $13,000 in CRRSA Act Funding. Funds can be used for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments. CARES Act funds are covered under separate rules than the Airport Improvement program - funds and can be expended on a wider range of items with fewer restrictions. Staff requests not to expend the funds until the impact of the coronavirus’ financial effects on the Airport Budget are known. The application for Federal Assistance Form-424 is attached. RECOMMENDED ACTION: Approve the CRRSA Act Grant Application and authorize the Mayor to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION April 24, 2020 AB 20-134 CARES Act Funding Application May 21, 2020 AB 20-145 CARES Act Funding Agreement (AIP 29)

ROMB Number: 4040-0004

Expiration Date: 12/31/2022

Application for Federal Assistance SF-424

*1. Type of Submission:

Preapplication

Application

Changed/Corrected Application

*2. Type of Application

New

Continuation

Revision

* If Revision, select appropriate letter(s):

*Other (Specify)

*3. Date Received: 4. Applicant Identifier:

NA MYL (McCall Municipal) McCall, ID

*5b. Federal Entity Identifier:

16-0023

*5b. Federal Award Identifier:

State Use Only:

6. Date Received by State: 7. State Application Identifier:

8. APPLICANT INFORMATION:

*a. Legal Name: City of McCall

*b. Employer/Taxpayer Identification Number (EIN/TIN):

82-6000223

*c. Organizational DUNS:

18-892-2611

d. Address:

*Street 1: 216 E Park

Street 2:

*City: Mc Call

County/Parish:

*State: ID

Province:

*Country: USA: United States

*Zip / Postal Code 83638

e. Organizational Unit:

Department Name:

Division Name:

f. Name and contact information of person to be contacted on matters involving this application:

Prefix: Honorable *First Name: Robert

Middle Name:

*Last Name: Giles

Suffix:

Title: Mayor

Organizational Affiliation:

*Telephone Number: 208-634-7142 Fax Number:

*Email: [email protected]

OMB Number: 4040-0004



*9. Type of Applicant 1: Select Applicant Type:

X. Airport Sponsor

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:

*Other (Specify)

*10. Name of Federal Agency:

Federal Aviation Administration

11. Catalog of Federal Domestic Assistance Number:

20.106

CFDA Title:

Airport Improvement Program

*12. Funding Opportunity Number:

NA

*Title:

NA

13. Competition Identification Number:

NA

Title:

NA

14. Areas Affected by Project (Cities, Counties, States, etc.):

*15. Descriptive Title of Applicant’s Project:

$13,000 for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at

the airport, and debt service payments.

Attach supporting documents as specified in agency instructions.

OMB Number: 4040-0004



16. Congressional Districts Of:

*a. Applicant: 1 *b. Program/Project: 1

Attach an additional list of Program/Project Congressional Districts if needed.

17. Proposed Project:

*a. Start Date: NA *b. End Date: NA

18. Estimated Funding ($):

*a. Federal

*b. Applicant

*c. State

*d. Local

*e. Other

*f. Program Income

*g. TOTAL

$13,000.

$0

$0

$0

$0

$13,000.

*19. Is Application Subject to Review By State Under Executive Order 12372 Process?

a. This application was made available to the State under the Executive Order 12372 Process for review on .

b. Program is subject to E.O. 12372 but has not been selected by the State for review.

c. Program is not covered by E. O. 12372

*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation in attachment.)

Yes No

If “Yes”, provide explanation and attach

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)

** I AGREE

** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.

Authorized Representative:

Prefix: Honorable *First Name: Robert

Middle Name:

*Last Name: Giles

Suffix:

*Title: Mayor

*Telephone Number: 208-634-7142 Fax Number:

* Email: [email protected]

*Signature of Authorized Representative: *Date Signed:


AGENDA ITEM INFORMATION SUBJECT: Request to Approve Hangar 104 Lease for the McCall Youth Learning Aviation Foundation and cancel the existing Hangar Lease of the Carter Family Trust


or Supporter


COST IMPACT: $200 fee revenue Parks and Recreation FUNDING SOURCE:

none Airport Originator Library

TIMELINE: June 15, 2020 Information Systems Grant Coordinator

SUMMARY STATEMENT: The Carter Family Trust has donated Hangar 104 (aka the Pioneer Hangar) to the McCall Youth Learning Aviation Foundation. A request has been made to execute a new a Hangar 104 lease for the McCall Youth Learning Aviation Foundation and cancel the existing Hangar lease of the Carter Family Trust. Dr. Levi Johnson, President of the McCall Youth Learning Aviation Foundation, has submitted a written request to lower the lease payment below that set by the Council due to the Foundation supporting education in McCall. That request is pending legal and staff review. The 2020 Airport Rates and Charges resolution sets the new lease rate at $0.3127 per square foot per annum. The current rate (from the 2017 Rates and Charges resolution, including CPI adjustments) is $0.429 sf/yr. The current annual payment is $10,957.53. The existing lease consists of 25,566.5 square feet of property. The new annual payment will be $7,994.64 (a net decrease of $2,962.89 to the airport fund). The lease is in the first 5-year renewal term, and will expire on June 30, 2040 if all renewals are undertaken. The new lease will increase the term from the remaining 19 years to 40 years (including renewals). Staff will work with the broker/agent to compensate for the differences between the old and new lease payments. McCall Mountain Canyon Flying Seminars LLC and the MYL High Flying Club will remain as tenants. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document, and keep a copy for the City’s records. Staff has requested a $200 transaction fee and the lease has been reviewed by the City Attorney. Attachments: New Hangar 104 Lease and Hangar 104 Lease cancellation

RECOMMENDED ACTION: Approve the Hangar 104 Lease for the McCall Youth Learning Aviation Foundation, cancel the existing Hangar Lease of the Carter Family Trust, and authorize the Mayor to sign all relevant documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION 12/17/2020 Resolution 20-23, AB 20-311, Airport Rates and Charges

Recording Requested By and When Recorded Return to: City Clerk City of McCall 216 East Park Street McCall, Idaho 83638 ________________________________________________________________________

For Recording Purposes Do Not Write Above This Line

McCall MUNICIPAL AIRPORT

GENERAL AVIATION/NON-COMMERCIAL LEASE

This Lease is made ________ ____, 2021, by and between the City of McCall, an Idaho municipal corporation (called "City" in the rest of this Lease) as Lessor, and McCall Youth Learning Aviation Fund, Inc., as Lessee, for and in consideration of the mutual promises, covenants, agreements and conditions in this Lease. This Lease consists of this "McCall Municipal Airport Tenant Lease" together with the:

A. Legal Description, Exhibit "A;" B. Drawing of the Subject Property, Exhibit "B;" C. Special Additional Terms, if any, Exhibit "C.", D. Airport Rules and Regulations, Exhibit “D”, and E. Airport Rates and Fees, Exhibit “E”.

Background 1. City is the owner in fee simple of the land described on Exhibit "A" and depicted on Exhibit

"B" ("Subject Property"), and holds it for the use and benefit of the people of McCall and their guests as a part of the McCall Municipal Airport (referred to as "Airport" in the rest of this Lease); and Lessee desires to make use of the Subject Property exclusively and the Airport non-exclusively for aviation-related activities;

2. City maintains a fund, called the Airport Fund, in support of the mission of the Airport into

which reasonable rents must be deposited to support the operation of the Airport; and

3. Uses of the Airport must be compatible with the provision of safe air transportation, be compatible with aircraft ground activity, not devote Airport land to non-aviation-oriented activity and maintain an attractive appearance of the Airport.

Agreements 4. Lease. City leases to Lessee, and Lessee leases from City, the property described within

Exhibit "A," called "Subject Property" in the rest of this Lease, together with the right of ingress and egress as provided below in Paragraph 6, subject to and in accordance with the

2 of 18

terms of this Lease.

5. Applicable Minimum Standards and Rules and Regulation. This lease is subject to the Minimum Standards for Commercial Operators (Minimum Standards), Exhibit “D” and Airport Rules and Regulations, Exhibit “E”, and any future revisions or amendments duly adopted by the City Council during the term of this lease or any extension or renewal thereof.

6. Use of Subject Property. A. The principal and predominant use of any building constructed or located on Subject Property shall be for aircraft storage and other aviation-oriented activities of the Lessee permitted pursuant to this paragraph, as may further be defined by the Federal Aviation Administration (FAA) and McCall Municipal Airport Rules and Regulations. No other uses of the property are allowed. Lessee is authorized also to make use of the Subject Property for incidental Airport-related activities. The City has the sole discretion to determine whether use of the Subject Property is reasonably related to incidental to Airport-related activities. Lessee owned non-aviation storage must be insignificant and not interfere with aircraft storage.

B. Lessee shall at all times provide, in writing, the Aircraft Registration Number, or “N” number of the aircraft currently stored in the hangar to the Airport Manager.

C. If the leasehold is to be improved beyond its present condition, the placement of, and plans for improvements are subject to approval as provided below under Construction, and Lessee shall obtain that written approval from Lessor in addition to a building permit before commencing any construction. Such construction and any use shall comply with this Lease, and with McCall City Code. D. Lessee shall keep and maintain the leased premises in a neat and orderly manner, including keeping grass and weeds cut and buildings painted or maintained in a color approved by City in like fashion as provided in Paragraph 17, as well as concealing from view temporary storage of, and then making lawful disposal of, debris, garbage and other waste material arising out of its occupancy. Under no circumstances shall Lessee permit junk, debris, inoperable or unlicensed vehicles or equipment, or other unsightly material, to be stored or otherwise on the Subject Property. The City has the sole discretion to determine what property is to be considered unsightly. E. Fuels and other flammable materials shall not be stored in hangars unless otherwise allowable under Airport Rules and Regulations, nor shall heating fuel lines be above ground unless attached to structure in accordance with the applicable building and safety codes. F. Lessee shall not engage in commercial activity with the aviation public using the airport, except that a business client of Lessee may coincidentally be present. Lessee shall obtain the appropriate approvals to conduct commercial aviation activities as may be

3 of 18

permitted by the Minimum Standards, and no guarantee is made by Lessor that Subject Property will be permitted for use of a commercial aviation activity. At no time may Lessee’s invitees be unaccompanied by Lessee or one of Lessee's officers or employees while at the Airport. Contractors of Lessee shall obtain the appropriate permission from the Airport Manager including any licenses, training, or permits required prior to accessing the airport. Lessee is specifically prohibited from fueling aircraft inside any hangar, and from engaging in the specific uses assigned to Fixed Base Operators, according to the specific use provisions of the City's standard form lease for Fixed Base Operators, available to Lessee for inspection at City Hall.

G. Hangar use in violation of the aforementioned stipulations may result in an increase in lease fees and/or lease termination.

7. Parking. Automobiles may be parked inside the hangar while Lessee's aircraft is being

operated or temporarily stored at another location. Vehicles may also be parked at a parking location off of aircraft movement areas as designated by the Airport Manager. Vehicles and aircraft may be stopped and stand for loading and unloading in front of the hangars. Unattended vehicles or aircraft not in an area designated for their use will be regarded as illegally parked and may be towed at the direction of the Airport Manager and sole expense of Lessee, or ticketed pursuant to the McCall City Code, or both.

8. Operations to be Lawful. Lessee and Lessee's improvements and use shall comply in all material respects with all applicable laws, ordinances, rules, and regulations of the United States, the State of Idaho, and the City of McCall, including those laws, rules, and regulations which may be lawfully promulgated by any of the same during the term of this Lease. Lessee shall further obey in all material respects any other lawful directions of the Airport Manager, even if Lessee wishes to appeal such directions. An appeal of any such direction shall be filed with the Airport Manager in writing by providing particularized claim(s) within ten (10) calendar days of the direction being appealed. The City shall respond in writing within 60 days from receipt of the written appeal. Lessee shall comply in all material respects with this Lease and all applicable other laws, ordinances, rules, and regulations; where requirements differ among these various sources, the laws, ordinances, rules, and regulations that are most compatible with safe air transportation shall be complied with; the interpretation of the Airport Manager in these regards made in good faith shall be conclusive. The City may enter into or on the Lessee's premises to conduct inspections to ensure lawful and safe use of the premises with twenty- four (24) hour written notice or without notice in emergency situations.

9. Subordination to Federal Funding and Emergency Requirements. This Lease is subordinate to the provisions of any existing or future agreement between City and the United States, relative to the operation or maintenance of the Airport, the execution of which agreement has been or may be required as a condition precedent to the expenditure of Federal funds for the development of the Airport. This Lease shall be subordinate to the right of the City during the time of war or national emergency to lease the landing area or any part thereof to the United States Government for military or emergency use, and if any such lease is so made, the provisions of this Lease in conflict with the provisions of the lease to the Government, shall be suspended for the duration of the conflict or emergency. City of

4 of 18

McCall covenants that Lessee, upon paying the rent and other sums when due hereunder and observing and keeping all terms, covenants, agreements, limitations and conditions hereof on the part of Lessee to be kept when provided herein and within any grace periods available under this Lease, shall have and may quietly enjoy the possession of the Subject Property together with the right of ingress and egress herein provided during the term hereof, without hindrance or molestation by City of McCall or anyone claiming by, through or under City of McCall, and City of McCall shall not authorize or consent to any hindrance or molestation of Lessee by others.

10. Compliance with Enforcement. Lessee shall comply with such enforcement procedures and

orders as the United States might demand that the City follow or issue in order to comply with the City's assurances to the United States, and to enforce applicable federal, state, and local laws.

11. Nondiscrimination. Lessee shall use the premises in compliance with all requirements

imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in federally assisted programs of the Department of Transportation-Effectuation of Title IV of the Civil Rights Act of 1964, and as said regulations may be amended. Lessee, in its operations and uses of the Airport will not, on the grounds of race, creed, color, age, marital status, national origin or handicap discriminate or permit discrimination against any person or groups of persons in any manner. Noncompliance with these assurances shall constitute a breach of this Lease; and in the event of such noncompliance, City may take appropriate action to enforce compliance, may terminate this Lease, or seek judicial enforcement in each instance in accordance with the terms and procedures set forth in this Lease.

12. City's Reserved Rights. Subject to the provisions of this Lease, City specifically reserves the right: A. To develop, improve, or make any lawful use of the Airport premises as it sees fit, regardless of the desires or views of the Lessee, and without interference or hindrance by Lessee; B. To maintain and keep in repair the Airport and all publicly owned facilities of the Airport, together with the right to direct and control activities of Lessee of the Subject Property to ensure compliance with all federal and local rules and regulations; C. To enter upon any lease premises at reasonable times for the purpose of making inspections to determine compliance with these minimum standards, fire codes, building codes or any covenant or condition of any contract or lease, including this Lease; D. To take any action it considers necessary to protect the aerial approaches to the Airport against obstruction, together with the right to prevent Lessee from erecting, or permitting to be erected, any building or other structure on the Airport which, in the opinion of the City, would limit the usefulness of the Airport or constitute a hazard to aircraft or safety of flight;

5 of 18

E. To temporarily close the Airport or any of the facilities thereon for maintenance, improvement, safety or other public benefits; and F. To devote exclusive use of the Airport to emergency aircraft operations, including, but not limited to, fire suppression activities and medical operations.

13. Term and Renewal. The initial term of this lease shall be for 20 years commencing at 12:01 AM., on March 1, 2021 until 11:59 PM on February 29, 2041. This Lease may be renewed for up to two (2) additional ten (10) year terms for so long as the rent and other conditions of the Lease are faithfully adhered to, and subject to adjustment of rent provided herein. If Lessee determines they wish to renew this Lease, it shall give written notice of that fact during the last six months but not later than one month before the end of the lease term.

14. Rent. Rent shall be payable annually in advance on or about October 1 of each year, in the amount of $0.3127 cents per square foot per annum, presently 25,566.5 square feet: initially this sum totals $ 7994.64 per annum. The rent is currently paid until September 30, 2021. The rent will be adjusted annually effective October 1 and according the percentage increase of the Western Urban Consumer Price Index, (Bureau of Labor Statistics) for the twelve calendar months prior to and including the most recent month for which such Index is available. The City of McCall will use the following formula to compute the calculation for each year’s Rent increase: The Current Year's Rent = Last Year's Rent x (The Current CPI / Last Year's CPI)

Example: The CPI for 1999 = 168.8 The CPI for 2000 = 173.1 Rent = $100.00 $102.55 = $100.00 x (173.1 / 168.8)

Lease payment not made within 30 days of invoice date shall be considered delinquent and shall accrue additional rent equal to 18% per annum or 1.5% per month and if not paid in full including any interest within 60 days of the original invoice date the lease will be considered in default and may be terminated for cause as per the process in paragraph 24 of this agreement.

Rent shall be adjusted on the 10th anniversary, and if the options to renew are exercised, on the 20th and 30th anniversary to the then current new lease rate, but in no case less than the rate being paid as provided for with CPI adjustments as stated above.

15. Taxes, Assessments, Fees. Lessee shall, upon completion of construction of any Leasehold

Improvements, enroll the Leasehold Improvements and taxable personal property on the tax rolls of Valley County. Lessee shall pay, before they become delinquent, all taxes, assessments and fees assessed or levied upon Lessee or the Subject Property or any interest

6 of 18

therein, including, but not limited to buildings, structures, fixtures, equipment or other property installed or constructed on it. Lessee further agrees not to allow any such tax, assessment, or fee to become a lien against the Subject Property or any improvement on it. Nothing herein contained shall be deemed to prevent or prohibit the Lessee from contesting the validity or amount of any such tax assessment or fee in the timely manner authorized by law, but in no event may Lessee permit any such process to go to a foreclosure upon Subject Property or any interest in it or in any Leasehold Improvement.

16. Utilities and Services. Lessee shall order, obtain and pay for all utilities and services which

Lessee causes to be supplied to the Subject Property, and shall pay all services and installation charges in connection therewith, including but not limited to electrical power, water, sewer, garbage, gas and telephone services, including water and sewer connection and service charges, in each case to the extent caused to be supplied or connected by the Lessee. For those parcels where sewer is not yet available, then at such time as Lessee makes connection to the sewer it will pay the then current connection charges and all monthly charges thereafter. City does not deliberately remove snow on any portion of Subject Property, nor from any apron area in front of Subject Property which is commonly primarily used by Lessee without collection of appropriate fees as determined by the Airport Manager and published within current and adopted Airport Rates and Fees. Lessee may, at its election, execute, arrange for, and/or pay for removal of snow from Subject Property and such apron area, and shall not place any such snow on any improved property of the Airport nor in any place obstructing pilot views of the aprons, runways and taxiways, or in any area where snow storage is otherwise in violation of Federal or local regulation, or in violation of directions of the Airport Manager. Lessee or contracted snow removal personnel, before beginning operations, must first obtain a permit for execution of snow removal activities on the Airport. Acceptance of this permit will constitute the permit holders acknowledgment that the Airport Manager has provided direction to the Lessee or contracted personnel regarding airport driving and snow removal policies and procedures. Private contractors that are identified removing snow on the Airport without a permit will be removed and prohibited from entering Airport property until a permit has been issued, and any cost incurred as a result of this action, if applicable, will be at the expense of the Lessee who hired such contractor which charges if not paid within 30 days from invoice shall be considered additional rent and failure to pay the same shall be a default under the lease.

17. Construction. If lessee gains permission to install, erect, and construct Leasehold Improvements they shall be at Lessee's sole cost and expense and according to Drawings and Specifications and Schedules submitted to and approved by City prior to commencement of construction. Private hangars shall be constructed according to the aesthetic design standards of the City; thus color, shape, architectural features, and other aesthetic issues may be controlled by the City. Drawings approved by the City must accurately depict and describe all proposed Leasehold Improvements. All construction on the airport will materially conform to the City's current Airport Master Plan as approved by the Federal Aviation Administration. All Drawings and Specifications must materially conform to the Building, Fire, and Fire Protection Codes and Regulations in effect in

7 of 18

McCall, including but not limited to those set out in the McCall City Code. No Drawings and Specifications shall be submitted for a building permit as required by the McCall City Code, until the same have been reviewed and approved in writing for Airport purposes by the Airport Manager, who shall first seek the advice of the Airport Advisory Committee and approvals by applicable Federal agencies. Airport Manager approved Drawings and Specifications shall be placed on file with the City Building Inspector long enough for such Building Inspector to determine that the Drawings submitted to the Building Inspector are the same as those approved by the Airport Manager. Lessee shall make substantial progress toward construction of the buildings and physical facilities anticipated by the Lessee within twelve (12) calendar months after execution of this Lease, or subsequent building approval by Lessor. “Execution of this lease” shall mean the date signed by the City. Completion and occupancy of the structures must occur within twenty-four (24) months after the date of execution of this Lease. Failure to achieve either substantial progress or completion shall constitute cause for the City to cancel this Lease in accordance with the terms hereof or to extend the completion dates for construction.

18. Construction Indemnification. Lessee shall at all times indemnify and save City harmless from all claims for labor or materials, and/or other construction liens, in connection with construction, repair, alteration, replacement, or installation of structures, improvements, equipment or facilities within the Subject Property, and from the cost of defending against such claims, including attorneys' fees. In the event a lien is imposed or purportedly imposed upon the Subject Property as a result of such construction, repair, alteration, or installation, Lessee shall procure and record a bond which frees the Subject Property from the claim of the lien and from any action brought to foreclose the lien. Should Lessee fail to procure and record said bond within thirty (30) days after filing of such a lien, this Lease shall be in default and shall be subject to immediate termination and possession by City in accordance with the terms hereof.

19. Ownership of Lessee’s Personal Property. Title to personal property placed on Subject Property by Lessee shall at all times during the term of this Lease or any extension of this Lease remain in Lessee, and Lessee shall have the right at any time to remove any or all personal property of every kind and nature whatsoever which Lessee may have placed, brought and/or installed upon the Subject Property. Lessee shall have said right to remove same at any time provided, that, upon any such removal of fixtures, Lessee shall repair, at his own expense, any material damage resulting therefrom and leave the Subject Property in a clean and neat condition. Lessee shall remove all personal property within 30 days of the end of this Lease or of any renewal of this Lease, or within 30 days after the termination of this Lease for any reason. Personal property, including fixtures, left on Subject Property after such time, becomes the property of the City and may be disposed of by the City as allowed by law.

20. Leasehold Improvements. In this Lease the term "Leasehold Improvements” means all buildings (including but not limited to hangars) and/or improvements, whether or not permanently attached or affixed to the Subject Property, placed and/or built and/or constructed on the Subject Property during the term of this Lease by the Lessee, or placed thereon by Lessee from a prior lessee who had the right to sell them to Lessee. At all times

8 of 18

during the lease term, ownership of Leasehold Improvements remains with the Lessee, and Lessee shall have the right to remove and sell any and all such Leasehold Improvements, subject to the terms of this Lease. Subject to the provisions of paragraph 28 hereof, upon expiration or termination of this Lease or any renewal thereof, Leasehold Improvements shall become the property of the City unless the Lessee, not more than fifteen (15) days after expiration or termination of this Lease, provides written notice to City that Lessee intends to remove such Leasehold Improvements within ninety (90) days of expiration or termination. Such notice shall indicate whether Lessee intends to remove a building by demolition, and City may in the discretion of the Airport Manager direct that the building and such fixtures on Subject Property not be removed. Should the Lessee require a longer time to remove Leasehold Improvements, it shall request a specific amount of additional time in writing from the Airport Manager. Such an extension shall not be unreasonably withheld, although City may condition such extension upon the furnishing of collateral for the promise to remove in the form of a bond, cash escrow, or other arrangement acceptable to the Airport Manager and the City Attorney. All Leasehold Improvements not removed pursuant to the terms of this Lease become the sole property of the City.

21. Leasehold Mortgages and Liens. Lessee shall not place a mortgage, Deed of Trust, or other Lien on the hangar or other personal property placed on the leasehold property without the prior written consent of Lessor and any such liens shall always be junior to the Lessor’s interest in the property. The lien holder shall be notified of any defaults of the lessee by the Lessor, and the lien holder shall have the right to correct any default including, but not limited to late or non-payment of lease fees. Should lessee fail or lien holder fail to correct defaults, then the lease will be terminated without recourse to either lien holder or lessee.

22. Repairs. Lessee shall repair damages (excluding normal wear and tear) to the Airport and/or the Subject Property which damages are the result of the Lessee's actions or the actions of any invitee of Lessee making use of Subject Property. Repairs shall be completed within thirty (30) days of the date any such damage is incurred. In the event that Lessee cannot reasonably repair such damage within thirty (30) days, Lessee shall provide prior written notice and permission to the City from the Airport Manager. Such an extension shall not be unreasonably withheld, although the City may condition such extension upon the furnishing of collateral for the promise to repair in the form of a bond, cash escrow, or other arrangement acceptable to the Airport Manager.

23. Indemnity. Lessee agrees to indemnify and hold harmless the City during the term of this Lease from any and all losses, actions or judgments for damages from any and all claims made by a third party against the City arising out of the negligence or other acts of the Lessee or Lessee's invitees in their use of the Subject Property. City agrees to indemnify and hold harmless the Lessee during the term of this Lease from any and all losses, actions or judgments for damages from any and all claims made by a third party against the Lessee arising out of the negligence or other acts of the City or City's invitees, agents, employees or instrumentality in their use of the Subject Property.

24. Insurance. Lessee shall carry at all times during the term of this Lease fire and extended insurance coverage, including also against water damage as an indirect result of fire, and

9 of 18

including a provision for debris cleanup, in an amount not less than ninety percent (90%) of the full replacement value of Leasehold Improvements and such further insurance as follows: A. Public liability insurance coverage for a total amount of not less than $1,000,000 Combined Single Limit for bodily injury and property damage. A current certificate of insurance evidencing compliance and naming City as an "Additional Insured" shall be maintained with the City at all times during the term of lease. The limits of insurance shall not be deemed a limitation of Lessee's covenants to indemnify or hold harmless City as set forth above; and

B. Public liability insurance on all aircraft owned, leased or controlled by Lessee with a Combined Single Limit for a total amount of not less than $1,000,000 subject to availability of such coverage in the marketplace at regular premium rates. Subject to the preceding sentence, these minimum limits may be increased by State law or the City during the term of this Lease or upon any renewal of this Lease. Each policy of insurance shall contain the full substance of the following clause: "It is agreed that this policy shall not be canceled nor the coverage reduced until thirty (30) days after the City of McCall shall have received written notice of such cancellation or reduction. The notice shall be sent by certified or registered mail and shall be deemed effective the date delivered to the City of McCall, as evidenced by a properly validated return receipt."

25. Termination by Lessor for Cause. Should the Lessee fail to comply with any material

obligation in this Lease, the City may terminate this Lease with sixty (60) days prior written notice subject to the terms of this Lease and the Lessee's right to cure such failure as herein provided. Any breach of the terms of this Lease must be cured within that sixty (60) day period or the Lease is deemed terminated and the City takes possession of the Subject Property and improvements as described herein and as allowed by law; or if the failure could only be reasonably remedied in a period of time exceeding sixty (60) days, failure within such sixty (60) days to undertake reasonable steps to begin such cure or failure thereafter diligently to pursue the cure to completion within a reasonable time. City shall provide written notice to Lessee of City's intent to terminate, and this Lease shall terminate as of the date or upon the lapse of time as above provided, as the case may be.

26. Termination by Lessee for Cause. This Lease may be terminated by Lessee as follows: A. The permanent abandonment of the Airport as a public and/or general and/or commercial air facility and/or as a facility in substantially the present or larger size and/or substantially the present or more extensive use.

B. The assumption by the United States Government, or by any authorized agency of the United States, of this Lease, or of the operation, control or use of the Airport, or of any substantial part or parts of the Subject Property, in such a manner as substantially restrict Lessee from operating in a reasonable manner, for a period of more than 120 days. The use of the Airport by the United States Forest Service or, or like agency, during fire season shall not be considered a substantial restriction.

10 of 18

C. Issuance by any Court of competent jurisdiction of any injunction in any way preventing or restraining the use of the Airport, and the remaining in force of such injunction for a period more than 120 days. D. Any other reason and/or cause which is beyond the reasonable control of Lessee which in any way substantially restricts the present type of use of the Airport for a period of more than 120 days. The use of the Airport by the United States Forest Service, or like agency, during fire season shall not be considered such a substantial restriction. E. The default by City in the performance of any covenant or agreement required in this Lease to be performed by City, and the failure of City to remedy such default for a period of 60 days after receipt from Lessee of written notice to remedy the same, or if the failure could only be reasonably remedied in a period of time exceeding 60 days, failure within such 60 days to undertake reasonable steps to begin such cure or failure thereafter diligently to pursue the cure to completion within a reasonable time. Lessee shall provide written notice to City of Lessee's intent to terminate, and this Lease shall terminate as of the date or upon the lapse of time as above provided, as the case may be. Rentals and fees due hereunder shall be payable only to the date of valid termination by Lessee, and all obligations of any kind or nature of Lessee under this Lease shall end upon such a valid termination.

27. Holding Over. In the event Lessee holds over after the expiration of the Lease or of any renewal of this Lease, such holding over shall be deemed to be a tenancy from month to month subject to conditions established by the Airport Manager, including but not limited to, an increase in the rental rate.

28. Abandonment. If Lessee abandons the Subject Property (other than during winter months

or other temporary periods when Lessee's officers and employees may have established residence other than in Valley County), is dispossessed by third parties by process of law or otherwise, the City may terminate this Lease on sixty (60) days advance written notice to Lessee; and Lessee shall not be entitled to the return of prepaid rent under this Lease. Any real or personal property belonging to Lessee and left on the Subject Property after sixty (60) days following notice of termination on grounds of abandonment or dispossession shall be deemed to have been transferred to City. City shall have the right to remove and dispose of such property without liability therefore to Lessee, or to dispose of it to any person claiming under Lessee, or may transfer it to a new lessee, or may simply dispose of it as solid waste; and City shall have no need to account therefore.

29. Right of First Refusal. Upon the expiration or involuntary termination of this Lease or of any renewal of this Lease, the City shall have the first right of refusal to purchase or accept transfer of Leasehold Improvements, and may transfer this right of first refusal to a new lessee. Under such circumstances, Lessee, and any person proposing to sell or transfer such improvements by or through or under Lessee, shall first give notice to the City advising of the proposed sale or transfer, and its price and terms; and the City shall have thirty (30) days following receipt of such notice to evaluate and execute a decision regarding the

11 of 18

proposal of sale or transfer, and its price and terms. If the City pursues acquisition of improvements, such sale or transfer shall be completed no later than ninety (90) days following receipt of initial notice from the Lessee.

30. Legal Proceedings. If any legal action or proceeding related to this Lease is begun by any party to this Lease, the prevailing party shall be entitled to recover its costs, damages, and expenses, including commercially reasonable attorney fees and witness and expert witness fees, incurred in prosecuting or defending the same, whether or not such action or proceeding is litigated or prosecuted to judgment. The prevailing party will be that party who was awarded judgment as a result of trial or arbitration, unless the dispute was only as to the amount of a claim conceded to exist, in which case the finder of fact shall determine the identity of the prevailing party.

31. Governing Law. This Lease is governed by the law of Idaho, and Valley County, Idaho is the proper venue.

32. Headings. The headings of paragraphs and articles of this Lease are provided as a guide to

the reader and shall not in any way affect the meaning or interpretation of this Lease.

33. Time of the Essence. Time is of the essence with respect to the obligations of the parties under this Lease.

34. No Election of Default Remedies. In the event of any default under this Lease, the non-

defaulting party shall be entitled to all rights, powers and remedies available at law or in equity, including, without limitation, specific performance, damages and equitable relief, and/or resort to any security. Any rights, powers and remedies stated in this Lease, or now or hereafter existing in law, at equity, by statute, or otherwise are cumulative and concurrent, and shall each be in addition to, and not in lieu of, all the others. The exercise or the beginning of the exercise or the forbearance of exercise by any party of any one or more of such rights, powers, and remedies shall not preclude the simultaneous or subsequent exercise by such party of any or all of such other rights, powers, and remedies.

35. No Waiver of Rights. The neglect of the City or the Lessee to enforce its rights, powers or

remedies at any particular times or upon any particular occurrences shall not preclude resort to those rights, powers or remedies at any other time or with respect to any other occurrences. Any waiver of any right, power, or remedy must be done in a writing executed by the party to be charged with such waiver, and executed with no fewer or different formalities and approvals than were attendant upon execution of this Lease. Any waiver of a breach of a covenant, term, or condition of this Lease shall not be deemed a waiver of any other breach of the same or any other covenant, term or condition of this Lease. Acceptance of overdue performance of a covenant, term, or condition of this Lease shall not constitute a waiver of the breach existing prior to the performance, unless so agreed in writing by the recipient of the performance.

36. Force Majeure. Any prevention, delay or stoppage due to strikes, lockouts, labor disputes,

terrorist acts, acts of war, acts of God, inability to obtain labor or materials or reasonable

12 of 18

substitutes therefore, governmental restrictions, governmental regulations, government controls, enemy or hostile government action, civil commotion, fire or other casualty, and other causes beyond the reasonable control of the party obligated to perform, shall excuse the performance by such party for a period equal to any such prevention, delay or stoppage; provided, however, that this clause shall not bar resort by City to any security applicable to the furnishing of such performance under circumstances in which City acting to obtain alternative performance would not be subject to such force majeure. The term "governmental restrictions, governmental regulations, government controls, ... [and] hostile government action" shall not be construed to have any reference to City enforcing this Lease or any other agreement between the City and any other party, nor the City enforcing the City Code or other applicable law, nor any other government enforcing an agreement with a party or the conditions on the issuance of its permit(s) issued to a party.

37. Counterpart Execution. This Lease may be executed in any number of counterparts. No

single counterpart need be signed by all parties to this Lease; so long as each party hereto has executed at least one such counterpart, this Lease shall be considered fully executed. Each such counterpart shall be deemed to be an original instrument; and all such counterparts together shall constitute but one agreement. Facsimile signatures are deemed to have the same legal weight as original signatures.

38. Burden and Benefit; Assignment. This Lease shall bind and insure to the benefit of the parties and their respective heirs, legal representatives, successors and assigns. Lessee shall neither assign this Lease, nor sublet or rent all or any part of Subject Property, without the written consent of the City, which consent shall not be unreasonably withheld. Assignment of leasehold interest shall not cause the lease rate to change except as otherwise provided in this Lease.

39. Integration. All exhibits and other attachments, if any, to this Lease are a part of this Lease, as if set out again in this Lease. This Lease constitutes the entire Lease between and among the parties as to the matter set out in it, and all prior negotiations and discussions, memoranda, correspondence, and communications are merged into and extinguished by this Lease; provided, however, that nothing in this Lease shall be held to merge into this Lease any other written document described in this Lease, nor any Subdivision or Development Agreement among any of the parties, unless this Lease expressly identifies such other written document or agreement and states that this Lease supersedes such other document or agreement.

40. Counsel and Interpretation. All parties to this Lease have been represented by legal counsel at all stages of the negotiations for and the preparation of this Lease, including during the proceedings relating to the approval and the conditions of approval of any project or development which approval or conditions gave rise to this Lease; accordingly, in all cases, the language of this Lease will be construed simply, according to its fair meaning, and not strictly for or against any party.

41. Notice. Notices between the parties may be made by personal delivery or by United States

mail, postage pre-paid, registered or certified, with return receipt requested, or by telegram,

13 of 18

facsimile transmission or mail-o-gram or by recognized courier delivery (e. g. Federal Express, UPS, DHL, etc.) addressed to the parties, as the case may be, at the address set forth below or at such other addresses as the parties may subsequently designate by written notice given in the manner provided in this section. The parties are required to provide any change of address to each other.

Lessor: McCall Municipal Airport Attn: Airport Manager 216 E. Park St. McCall, ID 83638 Copy to: City of McCall Attn: City Clerk 216 E. Park St. McCall, ID 83638 Lessee: McCall Youth Learning Aviation Fund, Inc. Levi Johnson, President___________ P. O. Box 2347__________________ McCall, ID 83638_______________ LESSOR SIGNATURES ARE ON PAGE 14 OF 18 LESSEE SIGNATURES ARE ON PAGE 15 OF 18 PERSONAL GUARANTEES ARE ON PAGE 15 OF 18

14 of 18

LESSOR: CITY OF MCCALL, IDAHO By: Robert S. Giles, Mayor Attest: BessieJo Wagner, City Clerk STATE OF IDAHO ) : ss County of Valley ) On this ____ day of ________________, 2021, before me, the undersigned, a Notary Public in and for said State, personally appeared Robert S. Giles and BessieJo Wagner, the Mayor and City Clerk, respectively of the CITY OF McCALL, IDAHO, known to me or identified to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same and were so authorized to do so on behalf of the City of McCall, Idaho. (SEAL) Notary Public

15 of 18

LESSEE: By: _________________________ Levi Johnson, President McCall Youth Learning Aviation Fund, Inc., STATE OF ) : ss County of ) On this ____ day of _______________, __________, before me, the undersigned, a Notary Public in and for said State, personally appeared Levi Johnson, President of the McCall Youth Learning Aviation Fund, Inc.,known to me or identified to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed the same as . (SEAL) Notary Public for Commission Expires:

PERSONAL GUARANTY Performance of the terms of this Lease Agreement by Lessee, including payment of rent and other sums, is personally guaranteed by the undersigned personal guarantor(s). Levi Johnson

16 of 18

17 of 18

18 of 18

EXHIBIT C

Special Additional Terms

No special additional terms.

HANGAR 104 LEASE TERMINATION

Recording Requested By and When Recorded Return to: City Clerk City of McCall 216 East Park Street McCall, Idaho 83638 ________________________________________________________________________

For Recording Purposes Do Not Write Above This Line

MCCALL MUNICIPAL AIRPORT

NOTICE OF LEASE TERMINATION That certain Lease between Ronald Albert Carter and Carolyn Jean Carter, co-trustees the Ronald Albert Carter and Carolyn Jean Carter Family Trust under Declaration of Living Trust dated March 12, 2009, as amended (a Revocable Living Trust) for Hangar 550 at McCall Municipal Airport dated October 22, 2009 recorded as Instrument #346945 will be terminated on March 1, 2021 at the request of Ronald Albert Carter and Carolyn Jean Carter. The McCall City Council authorized terminating of lease, and the issuance of a new lease at its regular meeting held February 25, 2021. LESSOR: CITY OF MCCALL, IDAHO By: Robert S. Giles, Mayor Attest: BessieJo Wagner, City Clerk STATE OF IDAHO ) : ss County of Valley ) On this ____ day of ________________, 2021, before me, the undersigned, a Notary Public in and for said State, personally appeared Robert S. Giles and BessieJo Wagner, the Mayor and City Clerk, respectively of the CITY OF McCALL, IDAHO, known to me or identified to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same and were so authorized to do so on behalf of the City of McCall, Idaho. (SEAL) Notary Public

SIGNATURES FOR THE LESSEE ARE ON PAGE 2 OF 2

HANGAR 104 LEASE TERMINATION

LESSEE: Ronald Albert Carter STATE OF ) : ss County of ) On this ____ day of _______________, 2021, before me, the undersigned, a Notary Public in and for said State, personally appeared Ronald Albert Carter known to me or identified to me to be the persons whose names are subscribed to the within instrument executed the same. (SEAL) Notary Public Carolyn Jean Carter STATE OF ) : ss County of ) On this ____ day of _______________, 2021, before me, the undersigned, a Notary Public in and for said State, personally appeared Carolyn Jean Carter known to me or identified to me to be the persons whose names are subscribed to the within instrument executed the same. (SEAL) Notary Public

City of McCallRESOLUTION NO. 20- 23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO,

ESTABLISHING AND ADJUSTING VARIOUS FEES FOR THE AIRPORT, AND

PROVIDING AN EFFECTIVE DATE.

WHEREAS, McCall City Code Section 6.4. 100 provides that a schedule of charges be establishedperiodically by the Council by resolution; and

WHEREAS, McCall City Code Section 8. 16. 7 authorizes the imposition and collection of certainfees at the McCall Airport; and

WHEREAS, the Department Head in charge of the Airport of the City of McCall has estimatedthe cost ofproviding the enumerated services and the rates required to recover those costs; and

WHEREAS, the City complied with Idaho Code 63- 1311A, by placing a Public Notice in the Star-News on November 5 and 12, 2020 announcing a public hearing on November 19, 2020 to considerfee increases in the Airport Department;

WHEREAS, the City Council conducted a public hearing during the November 19, 2020 RegularCouncil meeting, as required by law, and considered public comment, and deliberated upon therecommended fee increases; and

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY

OF MCCALL, Valley County, Idaho that:

Section 1: The following schedule of charges is hereby adopted as the rates for listed servicesat the McCall Municipal Airport:

Fuel Flowage Fees ( pergallon) 08

Seasonal Tie-Down Rates ( per month) ( 25% discount for paying sixmonths in advance

Single Engine and Small Twin, T- tie- down areas $ 50

Twin Tie-Down row $ 75

Jet Row $ 200

Aircraft Parkin

Piston single& light piston twin, less than 6, 000 pounds ( per night) $ 5. 00

Piston single& light piston twin, 6, 000- 12, 500 pounds after 4 hours $ 7. 50

Turbine- powered single/ twin( after four hours) $ 15. 00

Jet less than 12, 500 pounds after 4 hours $ 40. 00

Jet 12, 500 pounds and greater after 4 hours $ 45. 00

Page 1 of 3

Resolution 20- 23 Airport Fee Schedule

December 17, 2020

New Land Leases ( annually, per sq. ft. base year 2020 adjusts annuallyeffective October 1 according the percentage increase of the WesternUrban Consumer Price Index for the twelve calendar months prior andincluding the most recent month for which such an Index is available.

Covered $. 3127

changes based on CPI

Bare $. 3127

changes based on CPI

New Lease Prep Fee $ 300

Lease Assignment Fee Not to exceed $ 1000

and not to exceed actual

costs of personnel andexpenses

Lease Termination Fee $ 50. 00

Survey Work( Tenant requested only) Cost+ Admin Fee

Landing Fees ( per thousand pounds) max certificated gross takeoffweight

less than 8, 000 pounds No charge

Based Aircraft 8, 000 lbs. $ 1. 10

Transient Group A, B, C, Category I & II greater 8, 000 and greater $ 1. 65

Category III and greater $ 2. 75

all air ambulance and firefighting aircraft No charge

Hangar Waiting List 500. 00

Car Rental Fees ( On airport and Picking up or dropping off at Airport) 10% of gross receipts

Commercial Operator Permits not leasing from airport or subleasingfrom airport tenant

Itinerant Commercial Operators 500.00 per year,landing fee @$ 1. 65

credited against first

500. 00

FAR Part 137 Ag Operators, except fire fighters 500.00 per monthScheduled Part 135 < 10 seats 1, 000. 00 per year,

landing fee @ $ 1. 65

Vehicle ( non- aircraft) Parking

Daily rate 5. 00

Vehicle operator leasing from airport or subleasing or receiving services 25. 00

from airport tenant. Monthly rate paid in advanceVehicle operator neither leasing from airport nor subleasing nor receiving 50. 00

services from airport tenant. Monthly rate paid in advance

Page 2 of 3


December 17, 2020

Snow Removal from Leased Space

Automatic removal option- Fee per sq. ft. 01

An as requested option, request received prior to 9am 01/ sq. ft. +$ 10. 00

As requested, expedited option 015/ sq. ft.

Construction/ Projects Fees

New Hangar Construction Staff Review 150. 00

Projects for Tenants through Airport Staff Cost+ Admin Fee

Administrative Fee 10%

Section 2: This resolution shall be in full force and effect upon approval.

Passed and approved this 171h day of December 2020

091+ 11ry11`

CITY OF MCCALL

4 f1. Valley County, Idaho

Robert S. Giles Mayor

ATTEST:

BessieJo W er, City GiUk

Page 3 of 3


December 17, 2020


AGENDA ITEM INFORMATION SUBJECT: Request to Approve 2021 Sub Lease Agreement Between Pump House Books and The Central Idaho Historic Museum

Department Approvals Initials Originator or

Supporter Mayor / Council City Manager Clerk Treasurer Community Development Police Department Public Works Golf Course

COST IMPACT: N/A Parks and Recreation KW Originator FUNDING SOURCE:

N/A Airport Library

TIMELINE: February 25, 2021 Information Systems Grant Coordinator

SUMMARY STATEMENT: The Central Idaho Historic Museum (501c3) leases from the City of McCall the real property and improvements located at 1001 State Street, McCall, ID (“Museum Property”). As stated in that lease the Central Idaho Historic Museum has the right to sublease to a specified tenant upon approval by the City. The lease (sub-lease) agreement between The Pump House Books (Friends of the McCall Library) and the Central Idaho Historical Museum has been reviewed by staff and legal. The lease would be for an annual term with an automatic renewal on January 01 of each year thereafter for an additional one-year term, unless terminated by either party as specified within the lease upon Ninety (90) days’ advance written notice. Pump House Books has historically operated on site and in partnership with the Central Idaho Historic Museum. Staff has no concern with the continuation of this arrangement and the formalities outlined in the attached lease agreement between Pump House Books and The Central Idaho Historic Museum. RECOMMENDED ACTION: Approve the lease agreement between (“The Pump House”) or otherwise known at the Friends of the McCall Library and the Central Idaho Historical Museum and authorize the Mayor to sign all necessary documents.


LEASE AGREEMENT – The Pump House – 1

LEASE AGREEMENT The Pump House

THIS LEASE is between Central Idaho Historical Museum, an Idaho nonprofit corporation, whose address is P.O. Box 4341, McCall, Idaho 83638 ("Landlord"); and Friends of McCall Library, an Idaho nonprofit unincorporated association, whose address is _____________________________ ("Tenant"). R E C I T A L S:

1. Landlord leases from the City of McCall (“City”) the real property and improvements located at 1001 State Street, McCall, ID (“Museum Property”).

2. Landlord has the right to sublease the Pump House to Tenant upon approval by the City. Landlord has authority to enter this Lease Agreement and has obtained all necessary approvals from the City as owner of the Museum Property, as evidenced by the Approval from the City below.

3. The parties desire to enter into a lease agreement defining their respective rights, duties, and liabilities relating to the Pump House. In consideration of the mutual covenants contained herein, the parties agree as follows: A G R E E M E N T: 1. DESCRIPTION OF THE PREMISES. Landlord hereby subleases to Tenant and Tenant hereby hires from Landlord the following-described property: the small structure known as the “Pump House”, which was historically the SITPA gas station for the historical museum site, and is located along the westerly portion of the museum property located at 1001 State Street, McCall, Idaho. Said Pump House structure together with the underlying real property and any and all other improvements thereon shall hereinafter be referred to as the “Pump House” or the “Premises”. 2. TERM OF LEASE. This Lease will commence effective January 1, 2021 for a one-year lease term, which lease term shall renew annually on January 1 of each year thereafter for an additional one-year term, unless terminated by either party as specified herein. This lease may be terminated by either party at any time upon Ninety (90) days' advance written notice to the other party. Tenant shall surrender the premises to Landlord immediately on termination of the Lease. 3. RENTAL RATE. Tenant shall pay the sum of $600 per year, payable in advance on or before January 31 of each calendar year during the term for the succeeding year’s rental, for the term of this Lease. Notwithstanding the foregoing, the rent due in January 2021 is waived due to the impacts of the COVID-19 pandemic. Landlord shall notify Tenant of any increase in rental rate, in writing, at least ninety (90) days prior to the date that such increase is to take effect. Time is of the essence in the payment of said rental obligations; and, payments shall be made to Landlord at the address specified above, or at such other place as Landlord shall designate in writing, without demand, and without counterclaim, deduction or set-off. 4. COVENANTS BY TENANT. 4.1 Conformance To Laws/Regulations: Tenant shall use all reasonable caution to prevent waste, damage or injury to the Premises, and shall, in the use and occupancy of the Premises, conform to all laws, orders and regulations of the Federal, State and Municipal governments, or any


of their departments, and laws and regulations of the Idaho and McCall Fire Department applicable to the Premises. Tenant is solely responsible for obtaining all approvals from the City of McCall for its particular use of the Premises in conformance with the McCall City Code. 4.2 Insurance: Tenant shall immediately obtain and maintain in good standing a Business Owner's/Renters Insurance policy, including coverage as follows: (a) Bodily Injury and Property Damage Liability Insurance adequate to protect

Landlord. Such insurance at all times shall be in an amount of not less than One Million and No/100 Dollars ($1,000,000) combined single limit for bodily injury and property damage. The limits of such insurance shall not limit the liability of Tenant.

(b) Coverage of contents, to their full insurable value, against fire, theft, and other reasonably insurable events. Upon demand, Tenant shall provide Landlord with a copy of the policy.

Landlord shall procure and maintain fire, windstorm and extended coverage insurance on the Premises. 4.3 Prohibitions: Tenant shall not, without Landlord's prior written consent:

(a) Permit the accumulation of waste or refuse matter; or, (b) Assign, mortgage, pledge or encumber this Lease, in whole or in part, or

underlet the Premises or any part thereof, without the prior written consent of Landlord and the City. An assignment, subletting, concession, or license without the prior written consent of Landlord and the City, or an assignment or subletting by operation of law, shall be void and shall, at Landlord’s and/or the City’s option, terminate this lease. This covenant shall be binding upon the legal assigns and representatives of Tenant and upon every person to whom Tenant's interest under this Lease passes by operation of law.

4.4 Use of Premises: Use of the premises by Tenant shall be limited to collection, organization and sale of recycled books. Any other use must be approved by Landlord in writing, which approval may be withheld for any reason. 5. IMPROVEMENTS. Tenant shall make no alterations to the buildings on the Premises or make any improvements on the Premises without the express written consent of Landlord. All improvements made by Tenant to the Premises, which are so attached to the Premises that they cannot be removed without material injury to the Premises shall become the property of Landlord upon installation. Not later than the last day of the term of this Lease Tenant shall, at Tenant’s expense, remove all of Tenant’s personal property and those improvements made by Tenant which have not become the property of Landlord, repair all injury done by or in connection with the installation or removal of said property and improvements, and surrender the Premises in as good condition as they were at the beginning of the term, reasonable wear and damage by fire, the elements, casualty or other cause not due to the misuse or neglect by Tenant or Tenant’s agents, servants, invitees or licensees excepted. All property of Tenant remaining on the Premises after the last day of the term of this Lease shall conclusively be deemed abandoned and may be removed and stored and/or disposed of by Landlord. The cost of such removal, storage and/or disposal shall be deemed additional unpaid rent owing by Tenant to Landlord.


6. UTILITIES. Tenant shall be responsible for arranging and paying for all utility services required on the premises, and all other utilities or services consumed or used by Tenant in connection with Tenant’s occupancy of the leased premises. Said utilities include, but are not limited to, electric, as well as telephone and internet if desired, and as well as snow removal if winter access is desired. 7. MAINTENANCE AND REPAIR. Tenant shall use all reasonable caution to prevent waste, damage or injury to the Premises, and shall, in the use and occupancy of the Premises, conform to all laws, orders and regulations of the Federal, State, and Municipal governments, or any of their departments, and laws and regulations of the Idaho and McCall Fire Department applicable to the Premises. Tenant shall, at its sole expense, keep and maintain the leased premises and appurtenances in good and sanitary condition and repair during the term of this lease and any renewal of this lease. Landlord shall make all reasonably necessary repairs to the Premises, except where the repair has been made necessary by misuse or neglect by Tenant or Tenant's agents, servants, invitees, visitors or licensees. 8. INSPECTION OF PREMISES. During the pendency of this Lease, or any renewal hereof, Landlord and the City shall have the right to enter the Premises at reasonable times during business hours, for the purpose of inspecting the condition thereof. 9. SUBORDINATION OF LEASE. This lease and Tenant's leasehold interest under this lease are and shall be subject, subordinate, and inferior to the lease between Landlord and the City, as well as any liens or encumbrances now or hereafter placed on the premises by Landlord and/or the City, all advances made under any such liens or encumbrances, the interest payable on any such liens or encumbrances, and any and all renewals or extensions of such liens or encumbrances. 10. SURRENDER OF PREMISES. At the expiration of the lease term, Tenant shall quit and surrender the premises in as good state and condition as they were at the commencement of the lease, reasonable use and wear and damages by the elements excepted. 11. EMINENT DOMAIN. If the Premises, any part thereof or any estate therein, be taken by virtue of eminent domain, this Lease shall terminate on the date when title vests pursuant to such taking, the rent and additional rent shall be apportioned as of said date and any rent paid for any period beyond said date shall be repaid to Tenant. Tenant may file such claims against the condemnor for any taking of Tenant's leasehold interests as Tenant deems proper. 12. BREACH/DEFAULT. Tenant shall have breached this Lease and shall be considered in default hereunder if, after the date first hereinabove noted, (1) Tenant files a petition in bankruptcy or insolvency or for re-organization under any bankruptcy act, or makes an assignment for the benefit of creditors, (2) involuntary proceedings are instituted against Tenant under any bankruptcy act, (3) Tenant fails to pay any rent when due and does not make the delinquent payment within three (3) working (i.e. postal) days after the giving of notice thereof by Landlord, or (4) Tenant fails to perform or comply with any material covenants or condition of this Lease and does not cure said default within thirty (30) days after the giving notice thereof by Landlord, it being understood that only three (3) days' notice shall be required in the case of a nonpayment of rent. Notice of default shall also be delivered to Tenant's business or posted thereon. If Tenant breaches any material covenant or condition of this Lease, Landlord may, on reasonable notice to Tenant, (except that no notice need be given in case of emergency), cure such breach at the expenses of Tenant and the reasonable amount of all expenses, including reasonable


attorneys' fees, incurred by Landlord in doing so (whether paid by Landlord or not) shall be considered rent due on the date of the next regularly scheduled rent installment. 13. DEFAULT REMEDIES. In the event of an uncured breach of this Lease as set forth in Section Twelve, the non-exclusive rights of Landlord shall be as follows: 13.1 Termination: Landlord shall have the right to cancel and terminate this Lease, as well as all of the right, title, and interest of Tenant hereunder. No notice in addition to the notice required by Section Twelve hereinabove shall be required to effectuate Landlord's rights in this regard. On expiration of the time fixed in the notice, this Lease and the right, title and interest of Tenant hereunder shall terminate in the same manner and with the same force and effect, except as to Tenant's liability, as if the date fixed in the notice of cancellation and termination were the end of the term herein originally determined. In case of termination, the provisions of this Lease regarding damages, fees and costs shall survive termination of the Lease. 13.2 Specific Performance: Landlord shall have the right to sue for specific performance by Tenant of Tenant's obligations hereunder, together with expenses, damages, fees and costs incurred by Landlord. 13.3 Damages: Landlord shall have the right to collect from Tenant all expenses, costs, fees and damages reasonably incurred by Landlord as a result of Tenant's breach. 13.4 Remedies Cumulative: The aforesaid remedies, as well as any other remedies allowed by Idaho law, which are preserved in Landlord, shall be cumulative and non-exclusive, except as is otherwise prescribed by Idaho law. 14. BINDING EFFECT. The covenants and conditions contained in this lease agreement shall apply to and bind the heirs, legal representatives, and assigns of the parties, and all covenants are to be construed as conditions of this lease. 15. GOVERNING LAW. It is agreed that his lease agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Idaho. Venue for any proceedings involving this Lease shall be in Valley County. 16. TIME OF THE ESSENCE. It is specifically declared and agreed that time is of the essence of this Lease Agreement. 17. ATTORNEY FEES. In the event that any judicial action is filed in relation to or stemming from the breach, application, interpretation, or enforcement of this Lease, then the prevailing party in such action shall be entitled to collect his or her attorney’s fees and costs incurred, including attorney’s fees and costs incurred prior to the filing of litigation and on appeal. “Action” for purposes of this section shall include, but not be limited to, arbitration and/or mediation between the parties. 18. ENTIRE AGREEMENT. This Lease Agreement shall constitute the entire agreement between the parties. Any prior understanding or representation of any kind preceding the date of this Lease Agreement shall not be binding upon either party except to the extent incorporated into this Lease Agreement. 19. MODIFICATION OF AGREEMENT. Any modification of this Lease Agreement or additional obligation assumed by either party in connection with this Lease Agreement shall be binding only if evidenced in a writing signed by each party or an authorized representative of each party, as well as the City.


20. WAIVER OF PERFORMANCE. The failure of Landlord to insist on strict performance of any covenant or condition hereof or to exercise any option herein contained shall not be construed as a waiver of such covenant, condition or option in any other instance. This Lease cannot be changed or terminated orally. 21. LIENS, CLAIMS. Tenant shall pay, when due, all sums of money that may become due or purportedly due for any costs, labor, services, materials, supplies or equipment alleged to have been furnished or to be furnished to or for Tenant in, at, upon or about the Premises and which may be secured by any mechanic's, materialman's or other lien against the Premises or Landlord's interest in the Premises; and, Tenant shall cause each such lien to be fully discharged and released at the time performance of the obligation secured matures or becomes due. Tenant shall and hereby does agree to hold Landlord harmless and does indemnify Landlord for and regarding any claims, expenses, fees or liability of any kind incurred by Landlord as a result of Tenant's non-compliance with this covenant. 22. NOTICES. Any notice by either party to the other shall be in writing and shall be deemed to be duly given only if delivered personally or mailed by registered or certified mail in a postpaid envelope addressed to the respective party at the address listed at the first of this Lease, or at such other addresses as Tenant or Landlord may designate in writing. Notice shall be deemed to have been duly given, if delivered personally, upon delivery thereof; and if mailed, upon the third day after the mailing thereof. 23. HEIRS, ASSIGNS. The terms of this Lease shall be binding on and inure to the benefit upon both parties, their respective heirs, transferees, successors, and assigns. 24. INDEMNITY. Tenant hereby releases Landlord and the City from any liability regarding and agrees to defend, pay, indemnify and hold Landlord and the City harmless from and against any and all claims, demands, fines, suits, actions, proceedings, orders, decrees, judgments and liabilities of every kind, and all reasonable expenses incurred in investigating and resisting the same (including reasonable attorneys’ fees), resulting from or in connection with loss of life, bodily or personal injury or property damage (i) occasioned wholly or in part through the use and occupancy of the Premises or any improvements therein or appurtenances thereto, or (ii) occasioned by any act or omission or negligence of Tenant or any assignee, subtenant, concessionaire or licensee of Tenant, or their respective employees, agents or contractors, or (iii) sustained by the person, goods, wares, merchandise or property of Tenant, its employees, invitees or customers, or any other person in or about the Premises. Tenant, upon notice from Landlord and/or the City, shall defend the same at Tenant’s expense by counsel reasonably satisfactory to Landlord and/or the City. Tenant, as a material part of the consideration to Landlord, hereby waives all claims in respect thereof against Landlord and the City. 25. PREPARATION OF DOCUMENTS: Landlord has retained the law firm of Millemann Pemberton & Holm LLP (“MPH”) to prepare this Agreement. MPH currently represents both Landlord and Tenant on other matters. MPH believes that it can provide competent and diligent representation to Tenant on such other matters, despite representing Landlord in the preparation of this Agreement. By their signatures below, both Landlord and Tenant waive and release any conflict of interest related thereto. All parties acknowledge that MPH represents only Landlord in this matter and cannot represent the interests of Tenant in any way. Therefore, Tenant understands that it should consult independent legal counsel prior to signing any documents in the event that Tenant has any questions concerning the same.


IN WITNESS WHEREOF the parties have executed this Lease Agreement as of the Effective Date.

TENANT: FRIENDS OF THE MCCALL LIBRARY By: Print: Title: Date:

LANDLORD: CENTRAL IDAHO HISTORICAL MUSEUM By: Print: Title: Date:

APPROVED BY: THE CITY OF McCALL By: Print: Robert S. Giles Title: Mayor Date:

ATTEST: By: Print: BessieJo Wagner Title: City Clerk Date:

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request for Approval of Resolution 21-09 to Adopt the Updated Record Retention Schedule


or Supporter



n/a Airport Library


SUMMARY STATEMENT: In December of 2009, the City Council adopted the City’s Record Retention Schedule pursuant to Idaho Code §50-907 which requires the City Council to adopt by resolution a record retention schedule, listing the various types of city records with the applicable retention periods. A record retention schedule establishes minimum retention periods for the various types of city records. Adoption of a record retention schedule assists in efficient and effective records management by identifying records that have exceeded their minimum retention that may be destroyed following approval by the City Attorney and, as required for semipermanent records, approval by the Idaho State Historical Society and upon resolution of the City Council in accordance with the provisions of Idaho Code 50-907. In 2016, the Idaho Code was updated to include provisions for digital records giving the Records Manager the ability to destroy temporary and Semipermanent paper documents once scanned. The Council reviewed the Retention update at their February 11, 2021 Meeting and Directed Staff to draft a Resolution (attached) adopting the Revised Retention Schedule (attached). The updated Record Retention Schedule has been reviewed by the City's attorney. RECOMMENDED ACTION: Approve Resolution 21-09 adopting the updated Record Retention Schedule and authorize the Mayor to sign all necessary documents.

RECORD OF COUNCIL ACTION MEETING DATE ACTION 2/11/21 Council Reviewed the proposed update.

of 2 Resolution 21-09 Record Retention Schedule Update February 25, 2021


A RESOLUTION OF THE CITY OF MCCALL, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a record retention schedule establishes minimum retention periods for the various types of city records; and, WHERAS, Idaho Code 50-907 requires the City Council to adopt by resolution a record retention schedule, listing the various types of city records with the applicable retention periods; and, WHEREAS, adoption of a record retention schedule assists in efficient and effective records management by identifying records that have exceeded their minimum retention that may be destroyed only by resolution of the city council and upon the advice of the city attorney in accordance with the provisions of Idaho Code § 50-907; and, WHEREAS, a record retention schedule also enhances protection of historic records by identifying records of enduring value as permanent records that are retained by the city in perpetuity or transferred to the Idaho State Historical Society's Permanent Records Repository for permanent retention upon resolution of the City Council; and, WHEREAS, Idaho Code § 50-907 was amended in 2016 to allow for the destruction of paper records once a semipermanent or temporary record is retained in a non-paper medium; and, WHEREAS, Idaho Code § 50-907 was amended in 2016 to allow for the destruction of original paper records once a permanent record is retained in a nonpaper medium after the city clerk has provided written notice, either by electronic or physical delivery, including a detailed list of the documents proposed for destruction to the Idaho State Historical Society for the disposition; and, WHEREAS, Idaho Code § 50-907 was amended in 2016 to allow if a historic record is retained in a nonpaper medium, the original paper record shall also be retained by the city in perpetuity, or it may be transferred to the Idaho State Historical Society’s Permanent Records Repository upon resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall, Idaho that the city hereby adopts the record retention schedule attached as Exhibit "A." Section 1: Records identified as permanent are retained in a nonpaper medium, the paper original will be destroyed only after the City Clerk has provided written notice, either by electronic or physical delivery, including a detailed list of the documents proposed for destruction to the Idaho State Historical Society for the disposition.

of 2 Resolution 21-09 Record Retention Schedule Update February 25, 2021

Section 2: Records identified as a historic record are permanent and are retained in both a paper and nonpaper medium, by the city in perpetuity, or the paper original may be transferred to the Idaho State Historical Society’s permanent records repository upon resolution of the City Council. Section 3: Records that are not considered permanent are retained in a non-paper medium for the period specified in the retention schedule until destruction is approved by resolution of the City Council pursuant to the provisions of Idaho Code 50-907. Section 4: The City Clerk is authorized to take all necessary steps to carry out the authorization provided by this Resolution. Section 5: This Resolution is effective upon approval and passage. Passed and approved this 25 day of February 2021.


Record Retention Schedule February __, 2021 Revised

1

Record Retention Schedule For the City of McCall

Accounting, Budget & Finance Records. .................................................................................2 Administrative Records. ............................................................................................................12 Airport Records. ........................................................................................................................23 Building, Planning & Zoning. ...................................................................................................25 Election Records.........................................................................................................................35 Emergency Communications Records. ....................................................................................36 Golf Course Records. .................................................................................................................42 Information Systems Records. ..................................................................................................46 Insurance, Risk Management & Safety Records. ...................................................................50 Legal Records. ............................................................................................................................55 Library Records. ........................................................................................................................57 Parks & Recreation Records.....................................................................................................62 Payroll Records. .........................................................................................................................66 Personnel Records. .....................................................................................................................72 Police & Law Enforcement Records. .......................................................................................81 Public Works & Engineering Records. ....................................................................................95 Administration, Engineering. ..............................................................................................95 General... ................................................................................................................................96 Streets, Streetlights & Bridges. ............................................................................................100 Wastewater & Stormwater. .................................................................................................104 Water. .....................................................................................................................................109 Term of Retention Definitions, Index. ......................................................................................117


2

Accounting, Budget & Finance

Airport Revenue Statements: Monthly invoices/statements sent to air carriers, concession operators and lessees of airport land, buildings, or terminal space. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2) provides that these records must be kept at least

five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Accounts Payable: Records documenting payment of city bills, including reports, invoices,

statements, vouchers, purchase orders, payment authorizations, receipt records, canceled checks or warrants, etc. (SEE ALSO Grant Records in this section for records documenting expenditure of grant funds). Semipermanent: Keep digital record five years. Idaho Code § 50-907(2) provides that these records must be kept at least


Accounts Receivable: Records documenting billing and collection of monies owed to the city

by vendors, citizens, organizations, governments, etc. Records include reports, receipts, invoices, awards, logs, lists, summaries, statements, etc. Information typically includes receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. (SEE ALSO Grant Records in this section for records documenting receipt of grant funds.) Semipermanent: Keep digital record five years. Idaho Code § 50-907(2) provides that these records must be kept at least

five years. Idaho Code § 50-907(6)(a)-(d) provides that these records, once scanned, may be disposed of.

Audit Report: Documents the city’s annual audit, examining compliance with generally

accepted accounting principles and methods, the accuracy and legality of transactions and accounts, and compliance with requirements, orders, and regulations pertaining to the financial condition and operation of the city. Information includes auditor’s report and recommendations, single audit information concerning federal grants, and other information.

Permanent: Keep digital record permanently. Depending on circumstances, paper file

may be kept permanently, transferred to Idaho Historical Society, or destroyed.

Idaho Code § 50-907(1)(d) provides that these records must be kept

permanently. Idaho Code § 50-907(6) (a)-(f) provides that these paper


3

records (notices), once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Bank Transaction Records: Records documenting the status and transaction activity of city

bank accounts, including account statements, deposit and withdrawal slips, checks, checkbook stubs and check registers, etc. (SEE ALSO Grant Files in this section for records documenting grant transactions.) Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Bankruptcy Notices: Records documenting notification to the city that certain individuals

have filed for bankruptcy and used to determine if the individual owes money to the city and to file notice or claim with the court. Information may include debtor’s name, accounts information, prepared repayment plan and related documentation. Temporary: Keep three years after discharge of debt or last action (whichever is shorter).

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Bond Records: Records documenting financing of city improvements through bonded indebtedness. Records include bond rating information, bond and election ordinances, legal notices announcing bond election, bond counsel information and opinions, covenants, paid bonds and coupons, bond registers, State Treasurer public bond issue reports (IDAPA 54.01.01), etc. Permanent: Keep these records permanently. Idaho Code § 50-907(1)(b) provides that these records must be kept

permanently. Idaho Code § 50-907(4) provides that these records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Semipermanent: Keep digital record of bond and coupons five years after the bonds are paid

off. Idaho Code § 50-907(2)(f) provides that these records must be kept at least



4

Budget Records: Records used in preparing and adopting the city budget, including revenue projections, instructions, department requests, worksheets, council-approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Permanent: Keep digital record of notice of budget hearing (with tentative budget)

permanently.

Keep appropriations ordinance and amendments permanently. Idaho Code § 50-907(1)(b)-(d) provides that these records must be kept

permanently. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society. For Ordinances Idaho Code § 50-907(1)(b) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Temporary: Keep digital record of all other records three years after fiscal year end. Idaho Code § 50-907(3)(d) provides that these records must be kept at least

two years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Capital Asset Records: Records documenting purchase, maintenance, inventory, depreciation

and disposition of capital assets, such as buildings, real estate, infrastructure, vehicles, equipment, and other assets with a useful life generally more than five years. (SEE ALSO Technical Manuals, Specifications & Warranties and Vehicle Maintenance & Repair Records in this section and the Public Works & Engineering section for a variety of records relating to capital assets.)

Semipermanent: Keep digital record (except inventories) five years or three years after

disposal or replacement of capital asset (whichever is longer) Idaho Code § 50-907(2)(a) provides that these records must be kept at least

five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.

Temporary: Keep digital record inventories two years Idaho Code § 50-907(3)(d) provides that these records must be kept at least

two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of

Correspondence: Correspondence is divided into three types. Temporary Correspondence

covers day-to-day office and housekeeping correspondence and does not contain unique


5

information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be moved out of the email inbox and retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanently. Idaho Code § 50-907(1)(b) provides that these records must be kept

permanently. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Semipermanent: Keep digital record of General Administrative Correspondence five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Temporary: Keep temporary correspondence two years. All email not identified as semi-

permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least

two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Delivery Tickets: Tickets issued by suppliers to verify delivery of supplies or materials

(concrete, road base, gravel, etc.). Information usually includes date, time, amount, and type of supplies/materials received, and related data. Temporary: Keep digital record two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Employee Travel Records: Records documenting requests, authorizations, reimbursements,

and other actions related to employee travel, including expense reports and receipts, vouchers, and related documents. Information typically includes estimated and final cost, destination, method of transportation, travel dates, approval signatures, etc.

Semipermanent: Keep digital record five years after fiscal year end.


6

Idaho Code § 50-907(2)(a) provides that these records must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Federal regulations 29 CFR 516.5 require retention of these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years.

IDAPA 09.01.35.081 provides that payroll, personnel, benefits, and

employee travel reimbursement records must be kept for at least five years after the calendar year in which remuneration was due.

Federal & State Tax Records: Records, in addition to those itemized in this section, used to

report the collection, distribution, deposit, and transmittal of federal and state income taxes as well as social security tax. Examples include the federal miscellaneous income statement (1099), request for taxpayer identification number and certificate (W-9), employers’ quarterly federal tax return (941, 941E), tax deposit coupon (8109), and similar federal and state completed forms. (SEE ALSO Wage & Tax Statements and Withholding Allowance Certificates in this section for related records.) Semipermanent: Keep digital record five years after fiscal year. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Federal regulations 26 CFR 31.6001-1 require retention of these records for at least four years; 29 CFR 516.5 require retention of these records for at least three years; and 29 CFR 516.6 require retention of these records for at least two years.

Financial Reports: Reports documenting the financial condition and operation of the city,

issued on a monthly, quarterly, annual, or other basis, including quarterly published treasurer’s report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. Permanent: Keep digital record of fiscal year-end financial reports and quarterly

published treasurer’s reports permanently. Idaho Code § 50-907(1)(d) provides that these records must be kept


Semipermanent: Keep digital record of all other reports five years.


7

Idaho Code § 50-907(1)(d) requires fiscal year-end financial reports to be kept permanently. Idaho Code § 50-907(2)(a) provides that other financial reports must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

General Ledgers: Records documenting the summary of accounts reflecting the financial

position of the city, showing debit, credit and balance amounts per account, budget, fund and department, and totals for notes receivable, interest income, amounts due from other funds, federal grants received, bank loans received, cash in escrow, deferred loans received, cash, encumbrances, revenue, accounts receivable, accounts payable, etc.

Semipermanent: Keep digital record of year-end ledgers 10 years after fiscal year end.

Keep digital record of all other general ledgers five years after fiscal year end

Idaho Code § 50-907(2)(a) provides that other financial reports must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Gift & Contribution Records: Records documenting gifts and contributions to the city,

including donor and acknowledgment letters, acquisition lists itemizing purchases made with contributed money, checks, receipts and related records. Temporary: Keep digital record three years after completion of the terms of the

gift/contribution, unless otherwise specifically provided. Idaho Code § 50-907(3)(d) provides that other financial reports must be kept

at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Interdepartmental Billings: These are accounting documents that request the transfer of

funds between departments for services rendered or materials purchased. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that other financial reports must be kept

at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Investment Records: Reports, statements, summaries, correspondence and other records

documenting, and tracking investments made by the city, including the Local Government Investment Pool. Semipermanent: Keep digital record five years.


8

Idaho Code § 50-907(2)(a) provides that other financial reports must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these records, once scanned, may be disposed of.

Local Improvement Districts: Records documenting the formation of a local improvement

district and levying of special assessments, including ordinance, published notices, assessment roll, appeals, affidavits, bonds and coupons, delinquencies, and related correspondence and documents. Permanent: Ordinances, assessment rolls and payment records (if kept separately from

the roll itself) are permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept

permanently. Idaho Code § 50-907(4) provides that these records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Semipermanent: Keep other digital record five years after the local improvement district is

closed and all bonds are paid off. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Local Option Tax Records: Sales Tax remittance forms used to report, and remit sales tax collected and due to the City, recipients of local option tax funds, contracts, funding summary, applications to receive local option tax funds, and revenue tracking. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) & (b) provides that other financial reports and

contracts must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Purchase Orders & Requisitions: Requests and purchase orders for goods or services

purchased by the city. Information includes department, delivery location, date, quantity, description, unit and total price, and authorizing signatures. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Receipts: Copies of receipts, showing the date, from who received, amount, purpose, etc.


9

Semipermanent: Keep digital record five years. IRS regulations 29 CFR 516.5 require retention of these records for at least

three years; and 29 CFR 516.6 require retention of these records for at least two years.

Idaho Code § 50-907(2)(a) provides that cash receipts subject to audit must

be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Sales & Use Tax Forms: Used to report and remit sales tax collected and due to the state.

Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that other financial reports must be kept


Signature Authorization Records: Resolutions documenting authorization of designated

employees to sign fiscal and contractual documents. Permanent: Resolutions are kept permanently Idaho Code § 50-907(1)(b) provides that these paper records must be kept

permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Subsidiary Ledgers, Journals & Registers: Records documenting details of transactions

such as those related to receipts and expenditures on a daily, monthly, quarterly or similar basis. Includes journals, ledgers, registers, daybooks and other account books that provide backup documentation for the general ledger. Permanent: Keep digital record of year-end payroll register permanent. Idaho Code 50-907(1)(d) provides that these records must be kept

permanently. Idaho Code 50-907(6) (a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Semipermanent: Keep digital record of all other records five years after fiscal year end. Idaho Code § 50-907(2)(a) provides that these paper records must be kept



10

Utility Account Change Records: Records documenting routine information changes to

customer accounts, including name and address. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Utility Application/Disconnect Records: Applications completed by customers requesting or

disconnecting water, sewer, power, garbage, or other city-provided services. Information typically includes customer’s name, address, phone number, meter information, date, and approval signatures. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Utility Billing Adjustment Records: Records documenting adjustments to customer water,

sewer, power, garbage or other city-provided service billings for debits, credits, refunds, returned checks, and related reasons. Information usually includes customer’s name and address, type of adjustment, justification, amount changed, authorizing signatures and other information. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Utility Billing Register: Records documenting transactions on the water, sewer, power,

garbage, or other city-provided service account of each customer. Useful for reference to assure accurate customer billings. Information often includes customer’s name, service address, meter reading, water or power usage, utility charges, payments, adjustments, prior balance due, current balance due and related data. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least



11

Utility Customer Security Deposit Records: Records documenting customer payment of a security deposit to receive water, sewer, power, garbage, or other services. Information usually includes date, amount of deposit, customer’s name, address, and account number, date account closed, refund date, amount of deposit confiscated, reason for confiscation, and related information. Semipermanent: Keep digital record five years after refund or last action.

Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Utility Meter Documents: Document the readings of customer water/power meters by city

employees for billing purposes. Information typically includes name of meter reader, meter reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(a) provides that these records must be kept at least


Vendor Lists: Lists of vendors providing goods and services to the city.

Temporary: Keep digital records two years. Idaho Code § 50-907(3)(d) provides that other financial reports must be kept

at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of


12

Administrative Records Activity Reports, General: Daily, weekly, monthly, or annual reports documenting the

activities of city employees. Useful for compiling annual reports, planning and budgeting, monitoring work progress, etc. Usually tracks type of activity, employees and/or volunteers involved, time spent on activity, work completed, and related information in narrative or statistical form. (SEE ALSO Grant Records in the Accounting, Budget, Finance & Payroll section.) Permanent: Keep digital record department reports summarizing activities on an annual

basis permanently. Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(6) (a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society

Semipermanent: Keep all other digital record five years. Idaho Code § 50-907(2)(e) provides that these records must be kept at least


Appointment Files: These files document appointments to fill vacancies in the offices of

mayor and councilmember, and appointments to city boards, commissions, and committees. Documents may include letters of recommendation, letters of appointment, resumes, and related correspondence. Permanent: Keep digital record records relating to mayoral and council appointments

permanently. Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Semipermanent: Keep digital record of all other records five years after service with city

ends. Idaho Code § 50-907(2) provides that these records must be kept at least


Calendars, Appointment Books & Scheduling Records: Records including calendars,

appointment books, schedules, logs, diaries, and other records documenting meetings not related to council or city committee, commissions, or boards; appointments, and other activities of city officials.


13

Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Citizen Awards: Awards presented to honor citizens for civic contributions. Records may

include award nominations, certificates, ceremony records, photographs, lists of recipients, etc. Some records may have historic value. Permanent: Keep digital lists of recipients permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital of other records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


City Boards, Commissions & Committees: Bylaws, meeting minutes and agendas of city

boards, commissions and committees. Permanent: Digital and paper records of Bylaws, adopted meeting minutes and agendas

of city boards, commissions and committees are permanent. Idaho Code § 50-907(1)(a) provides that these records must be kept


Temporary: Keep digital notes for meeting minutes two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


City Council Meeting Agenda, Minutes & Recordings: Records documenting meetings of

the city council and motions, resolutions, ordinances, and other actions taken at council meetings. (SEE ALSO Land Use Hearing Recordings & Exhibits in the Building, Planning & Zoning section.)


14

Permanent: Digital and Paper records of Adopted council meeting minutes and council meeting agendas (if not included in the minutes)

Idaho Code § 50-907(1)(a) provides that these records must be kept

permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained in perpetuity.

Semipermanent: Keep Audio/visual recordings of land use issues for six months. Idaho Code § 67-6536 provides that these records must be kept at least six

months after a final decision on the matter. Temporary: Keep audio/visual recordings of non-land use issues and notes for meeting

minutes two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years.

Contracts & Agreements: Agreements with vendors and other parties for the acquisition,

lease, lease-purchase or sale of equipment, supplies, services or property. Semipermanent: Keep digital record five years after contract term expires. Idaho Code § 50-907(2)(b) provides that these records must be kept at least

five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.


covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept


Semipermanent: Keep digital record of General Administrative Correspondence five years.


15

Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender


permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day



Deeds & Real Property Records: Records relating to ownership of real property, including

deeds, title opinions, abstracts and certificates of title, title insurance, documentation concerning alteration or transfer of title, and records relating to acquisition and disposal of real property such as offer letters, options, agreements of short duration, staff reports, appraisal and inspection reports, letters of transmittal, and related records. Permanent: Digital and paper Idaho Code § 50-907(1)(e) provides that records affecting the title to real

property or liens thereon are permanent. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Disaster Preparedness & Response Records: Records documenting planning for, impact of,

and actions taken by the city in response to disasters, emergencies, and civil disorder, including: earthquakes, wildfires, severe storms, floods, drought, utility failures, hazardous materials incidents, riots, etc. Records may include plans and studies, logs, diaries, damage assessment reports, response reports, situation and resource status reports, resource ordering and tracking records, financial documentation, messages, photographs, etc. Permanent: Keep digital and paper permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126 (8) & (9).

Easement Records: Records relating to acquisition of city-owned easements and rights-of-way for public works or other local government purposes, including deeds, correspondence and legal documentation. (SEE ALSO Vacation Records in this section and Temporary Access/Construction Easement Records and Right-of-Way Permit Records in the Public Works & Engineering section.)


16

Permanent: Keep digital and paper permanently.

Idaho Code § 50-907(1)(e) provides that records affecting the title to real property or liens thereon are permanent. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Franchise Records: Records relating to franchises for electricity and natural gas distribution,

cable television and garbage collection, including contracts, franchise fee information, election information, audits, and other verification of revenue from franchisee, published franchise ordinance, and other records.

Permanent: Keep digital and paper records of all adopted franchise ordinances

permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept


Semipermanent: Keep all other digital records five years after expiration of franchise

agreement. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of

Grant Records: Records documenting the application, evaluation, awarding, administration,

reporting and status of grants applied for, received, awarded, or administered by the city. Records include applications and proposals, summaries, objectives, activities, budgets, exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Permanent: Keep paper and digital records of final reports from significant grants

permanently. Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).


17

Semipermanent: Keep digital records documenting the purchase and/or disposal of real property 10 years after substantial completion or as specified in the agreement, whichever is longer.

Keep other grant records digital five years or as specified in the agreement, whichever is longer. Idaho Code § 50-907(2)(a) &(b) provides that these records must be kept at least 5 years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Temporary: Keep unsuccessful grant applications digital records three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Historical File: Includes historical information about the city. May include maps, newspaper

clippings, scrapbooks, photographs, compiled histories of the city, information on historic homes and properties, special events & celebrations, etc. Permanent Idaho Code § 50-907(1)(b) provides that these records must be kept


Legion Hall Scheduling & Reservation Records: Records documenting scheduling and

reservations related to public participation in and use of various city activities, events, classes and meeting rooms. Includes schedules, logs, lists, requests, etc. (SEE ALSO Recreation Program Files and Park & Facility Use Permits in the Parks & Recreation section.) Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. All email and outlook calendars not identified as semi-permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day.

Legislative Issues: Bulletins, publications, bills, and other information about state/federal

legislation affecting the city. Temporary: Keep digital record two years.



18

News Releases: Prepared statements, announcements, and news conference transcripts issued to the news media by the city. Permanent Keep digital record permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(6)(a)-(e) provides that these paper records (notices), once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Notary Bond Records: Bond posted by notaries conditioned on the faithful performance of

their duties. Note—other notary records, including application, appointment, journal and other records are the property of the notary. Semipermanent: Keep 5 years after expiration. Idaho Code § 50-907(2)(f) provides that these records must be kept at least


Ordinances & Resolutions: Ordinances and resolutions passed or considered by the city

council. Permanent: Keep paper and digital record permanently. Adopted ordinances and

resolutions are permanent. Idaho Code § 50-907(1)(b) provides that ordinances and resolutions are

permanent. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Temporary: Keep proposed ordinances and resolutions that are not adopted two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Permits & Licenses: Includes records relating to city permits and licenses, including beer,

wine and liquor by the drink, animal licenses, business licenses, daycare licenses, pawn shop licenses, taxicab licenses, etc. Semipermanent: Keep digital copy five years after expiration, revocation, or denial Idaho Code § 50-907(2)(d) provides that license applications must be kept

for at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


19

Proclamations: Ceremonial or celebratory statements issued by the mayor.

Permanent: Keep paper and digital records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Public Addresses: Includes speeches (State of the City), addresses and other comments or

remarks made at formal ceremonies by elected officials. Format may be paper, audio or videotape, etc. Permanent: Keep paper and digital records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Public Records Requests: Includes written public records requests, city denials of public

records requests, appeals information, etc. Temporary: Keep two years after last action or final disposition of appeal (whichever is

longer). Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Publications: Includes newsletters, annual reports, policies (e.g. personnel, internet use, etc.),

manuals, pamphlets, brochures, leaflets, reports, plans, feasibility studies, proposals, etc. published by the city or at the city’s request. Permanent: Keep one digital and paper copy of newsletters, annual reports, policies and

procedures manuals, plans, feasibility studies and other publications with lasting significance permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be



20

Semipermanent: Keep other publication digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Purchasing & Quality-Based Selection Records: Records documenting competitive bidding

and purchase of goods, services, and public works construction, and procurement of design professionals. Records include published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Semipermanent: Keep other publication digital record five years. Idaho Code § 67-2805(1)(e) and § 67-2806(1)(e) require that if a city finds

it impracticable or impossible to obtain three bids for personal property or from licensed public works contractors for public works projects, documentation of the efforts undertaken to procure three bids must be kept at least six months after the procurement decision is made. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Records Management Records: Records documenting the inventory, retention, management

and disposition of city records, including records retention schedules, inventory worksheets, correspondence, etc. (SEE ALSO Public Records Requests in this section). Permanent: Keep record retention schedules and amendments, and destruction records

including destruction resolution and authorization from Idaho State Historical Society (if applicable) and legal counsel, permanently.

Idaho Code § 50-907(1)(b) provides that these records must be kept


Semipermanent: All other records relating to records management keep digital copy five

years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Special Event Records: Records documenting preparation for and implementation of traffic

changes related to special events such as parades, motorcades, and demonstrations. Includes situations resulting in heavy traffic or street use requiring street closures, traffic rerouting, barricades, signal timing changes, and other variations. May include notifications, planning documents, reports, and related records.


21

Temporary: Keep two years after event.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed Code of.

Surveys, Polls & Questionnaires: Records documenting measurement of public opinion,

including surveys, polls, questionnaires, studies, etc. Permanent: Keep summaries permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Temporary: Keep survey forms and other records two years.


Technical Manuals, Specifications & Warranties: Owners manuals and warranties for city-

owned vehicles and equipment. Includes specifications, operating instructions, safety information, and terms for coverage of repair or replacement of equipment. (SEE ALSO Vehicle Maintenance & Repair Records and Capital Asset Records in this section). Semipermanent: Keep five years after vehicle/equipment is removed from service. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Telephone Messages: Includes actual telephone messages and telephone message registers.

Temporary: Keep for two years.


Vacation Records: Recorded property vacations by the city, including streets, alleys,

easements, public utilities, subdivisions, and rights-of-way. Records may include petitions to vacate, maps, descriptions of property, staff reports, and related correspondence. Permanent:


22

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Vehicle Maintenance & Repair Records: Document the maintenance and repair history of

city-owned vehicles. Records typically include description of work completed, parts and supplies used, date of service, date purchased, price, vehicle identification number, make and model, registration, etc. (SEE ALSO Technical Manuals, Specifications & Warranties and Capital Asset Records in this section) Semipermanent: Keep digital record five years from the date the vehicle is removed from

service. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of


23

Airport Records Airport Condition Records: Required by FAA regulations (14 CFR 139.339), these records

document collection and dissemination of airport condition information that could affect safe operations of air carriers, including: construction or maintenance activity; surface irregularities; snow, ice, slush or water; objects in movement and safety areas; lighting system or sign malfunctions; unresolved wildlife hazards; non-availability of rescue and firefighting capability; and any other condition specified in the Airport Certification Manual or that may otherwise adversely affect the safe operations of air carriers. Temporary: Keep digital record two years. FAA regulations require airport condition records to be kept at least 12

consecutive calendar months. Idaho Code § 50-907(3)(d) provides that these records must be kept at least

two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Airport Construction Project Files: Includes plans, bids, specifications, project diaries,

correspondence, and agreements relating to airport construction projects. Permanent Keep paper and digital records permanently.

Idaho Code § 50-907(1)(c) & (h) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Airspace Construction Records: These records contain applications (FAA Form 7460-1)

required by the FAA for construction or alteration of facilities which may obstruct air space affecting flights at the airport. The information on the structure is placed on aeronautical charts.

Semipermanent: Keep other publication digital record five years. Idaho Code § 50-907(2) (c) provides that these records must be kept at least



covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include


24

records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Semipermanent: Keep digital copy of general administrative correspondence for five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep temporary correspondence two years. All email not identified as semi-permanent or permanent is automatically

destroyed when it reaches the age of 2-years and 1-day


Fuel & De-Icer Consumption Records: Consumption and dispensing records for fuel, oil, or

similar products used by service vehicles, equipment, or airplanes.

Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Notice to Airmen Records: Reports documenting the notification of air carriers as to changes

in airport conditions, including construction, maintenance, surface irregularities, snow, ice, water, light malfunctions, unresolved wildlife hazards, etc. Includes Notice to Airmen (NOTAM) forms. Information includes date and time of issue, message from airport manager, and distribution data. Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


25

Building, Planning & Zoning Records Annexation Records: Document the annexation of new land into the city. Records may

include application, annexation agreement, notices of hearing, staff report, recommendations of the planning and zoning commission, maps, etc. Permanent: These digital records shall be kept permanently.

Idaho Code § 50-907(1)(b) & (h) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Area of Impact Records: Document the negotiation and adoption of area of impact

agreements and ordinances with the county, including: public notices, correspondence, notices of hearing, recommendations from the planning and zoning commission, maps, “committee of nine” proceedings, etc. Permanent: These digital records shall be kept permanently.

Idaho Code § 50-907(1)(b) & (h) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Building Activity Records: Reports or statistical compilations tracking building activity on a

monthly or annual basis, used to plan budgets, and staffing and monitor growth and building trends. Typically tracks number of permits issued, type of activity, value of projects, fees collected, etc. Permanent: Keep reports summarizing activity on an annual basis permanently.

These records are permanent pursuant to Idaho Code § 50-907(1)(h), which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Semipermanent: Keep digital record of all other reports five years. Idaho Code § 50-907(2)(e) provides that departmental reports must be kept

at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.


26

Building Codes: Codes that may be adopted by local ordinance, including: the International Building Code, International Residential Code, International Energy Conservation Code, International Mechanical Code, International Fuel Gas Code, Uniform Plumbing Code, National Electrical Code, International Fire Code, etc. Permanent: These digital records shall be kept permanently.

Idaho Code § 50-907(1)(b) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Building Inspection Reports & Working Papers: Records documenting inspections to

ensure compliance with the city’s adopted codes, including inspection reports, logs, requests for inspections, correspondence, etc. Semipermanent: Keep digital record two years after the life of the structure, or one year after

the conclusion of any investigation regarding the destruction of the structure, whichever is greater.

Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Building Permit Applications & Review: Applications for construction, structural

modifications, installation of plumbing, electrical or mechanical equipment, etc. Semipermanent: Keep digital Building applications for commercial projects and government

buildings for five years after issuance of certificate of occupancy.

Idaho Code § 50-907(2)(c) provides that these records must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.

Temporary: Keep digital records of building applications, plans, and specifications for

noncommercial and nongovernment (residential) projects for two years after final inspection and approval.

Idaho Code § 50-907(3)(a) provides that building applications, plans, and specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.


27

Building Permits: Permits granted to property owners for construction, structural modifications, installation of plumbing, electrical or mechanical equipment, etc. Semipermanent: Keep digital record of building permits for completed structures five years.

Give paper copy to property owner after scanning.

Idaho Code § 50-907(2) (g) provides that these records may be kept five years. Idaho Code § 50-907(6) (a-d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Temporary: Keep digital record of revoked or expired building permits two years after revocation/expiration. Give paper copy to property owner after scanning.

Idaho Code § 50-907(3)(a) provides that Building applications, plans, and

specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Building Plans & Specifications: Blueprints and other graphic illustrations of designs

submitted by contractors for the construction, reconstruction, or alteration of buildings. These plans and accompanying specifications are submitted to ensure compliance with building codes, setbacks, and other regulations. Documents include site plan, scale of floor plan, elevation plan, electrical plan, typical wall section and foundation, and specifications. Permanent: Keep digital plans and specifications for publicly owned and commercial

structures permanently.

Idaho Code § 50-907(1)(c) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Temporary: Keep digital records of building applications, plans, and specifications for

noncommercial and nongovernment projects for two years after final inspection and approval.

Idaho Code § 50-907(3)(a) provides that building applications, plans, and specifications for (residential) noncommercial and nongovernment projects after the structure or project receives final inspection and approval must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Certificates of Occupancy: Certification that a building complies with city codes and is safe

for occupancy. Information may include type of building, building permit number, type of


28

construction, owner of building, address, contractor name, date built and certified in compliance with code. Includes requests for temporary occupancy. Permanent: Keep digital record of Certificates of Occupancy for five years. Give paper

copy to property owner after scanning.

Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Code Enforcement: Case files on city code violations including correspondence with owners, site inspections, photographs, enforcement actions, and hearings. Permanent: Keep digital record of code enforcement files permanently

These records are permanent pursuant to Idaho Code § 50-907(1)(h), which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Comprehensive Plan: The plan used to guide the long-term growth and development of a city.

Records typically include the plan document, periodic updates, citizen surveys and participation information, notices of hearing, maps, photographs, staff reports, recommendations from the planning and zoning commission, etc. Permanent: Keep paper and digital copies of these records permanently.

Idaho Code § 50-907(1)(b) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8)&(9).

Conditional Use Permits: Permits allowing construction of buildings in specific areas when

impacts to neighbors are mitigated. Documents typically include application, blueprint drawings, notices of hearing, staff report, planning and zoning commission recommendations/decision, and related correspondence. Permanent: Keep paper and digital records of permanently. Idaho Code § 50-907(1) (h) provides that other records may be deemed

permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).


29

Correction Notices: Notices to contractor/builder to correct defects noted during the inspection process. Permanent: Keep digital record of notices for publicly owned and commercial structures

permanently.

These records are permanent pursuant to Idaho Code § 50-907(1)(h), which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8)&(9).

Temporary: Keep digital record of notices for (residential) noncommercial and

nongovernment projects after the structure or project receives final inspection and approval two years after issuance of certificate of occupancy.

Idaho Code § 50-907(3)(a) provides that departmental reports must be kept at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.


covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence as permanent. Semipermanent: Keep digital record of general administrative correspondence for five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.




30

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code §50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Declaration of Compliancy Forms: Records documenting acknowledgement and adherence

to code requirements for short-term rentals, including a list of names and contact information for all property owners within 300 feet of the location of the short-term rental.

Semipermanent: Keep digital record five years after the discontinuance of the short-term

rental.


Design Review Records: Records related to design review overlay districts, including

applications, staff reports, committee recommendations, maps, photographs, and other records.

Permanent: Keep paper and digital record permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained in perpetuity by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8)&(9).

Development Agreements: Records documenting formation, modification, and termination

of development agreements, in which the city requires the developer to make a written commitment concerning use or development of the subject parcel as a condition of rezoning. The agreements are recorded and binding on subsequent property owners. Permanent: Keep paper and digital records permanently.

Idaho Code § 50-907(1)(e) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Flood Plain Permit Records: Permits issued for construction within a flood plain zone.

Records also may include elevation certificates, applications, review records, checklists, and other documents. Permanent: Keep paper and digital records permanently.

Idaho Code § 50-907(1)(e) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are


31

historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Future Acquisitions Map: Records relating to the future acquisitions map, which identifies

land proposed for acquisition for infrastructure and services over the next 20 years.

Permanent: Keep paper and digital records permanently. Idaho Code § 50-907(1)(e) provides that these records must be kept


Historic District Records: Records relating to historic district overlay zones, including

applications, staff reports, committee recommendations, maps, photographs, list of historic structures and other records. Permanent: Keep paper and digital records permanently.

Idaho Code § 50-907(1) (e) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained in perpetuity by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8)&(9).

Land Use Hearing Recordings & Exhibits: Includes maps, plans, drawings, and other

exhibits prepared for land use hearings and audio recordings of land use hearings before the planning and zoning commission and city council. Permanent: Keep land use exhibits referenced in minutes permanently.

Idaho Code § 50-907(1)(a) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Semipermanent: Keep digital record of exhibits not referenced in minutes five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep audio recordings two years after the date of the hearing unless a longer

period is required due to litigation.


32

Idaho Code § 67-6536 requires that audio recordings of planning and zoning

hearings (transcribable verbatim record) be kept at least six months after the final decision.

Nonconforming Use Records: Records pertaining to uses that are “grandfathered” in when

zoning regulations change for a particular property. Changes or expansions of nonconforming uses may require city approval. Records may include site plan, verification of original and current use, nonconforming use certificate, and records regarding changes or expansion of the nonconforming use. Permanent: Keep paper and digital records permanently.


Plan Review Reports: Reports indicating compliance with adopted building codes, planning

and zoning ordinances, and other city requirements. Permanent: Keep paper and digital plan review reports for commercial buildings

permanently.

Idaho Code § 50-907(1)(c) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Temporary: Keep digital record of plan review reports for residential buildings two years after issuance of certificate of occupancy.

Idaho Code 50-907(3)(a) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or return to sender.

Planned Unit Development Records: PUDs allow for flexibility in subdivision and zoning

regulations with greater amenities provided by the developer. These records include application, maps, diagrams, site plans, notices of hearing, staff report, recommendation/decision by the planning and zoning commission, correspondence, etc. Permanent: Keep paper and digital records permanently.


33


Planning Studies: Reports adopted by resolution of the Council completed in-house or by

outside consultants on specific planning issues, including transportation plans, affordable housing plans, etc. Permanent: Keep paper and digital planning study records permanently.


Rezoning Records: Document applications for rezoning property within the city, including: application, review forms, maps of areas involved, notices of hearing, staff report, recommendation of the planning and zoning commission, written decision by the council, appeals, correspondence, etc. Permanent: Keep paper and digital documents permanently.

Idaho Code § 50-907(1)(b) & (e) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Sign Review Case Files: Applications and related records for sign permits, including

approvals, photographs, or renderings of proposed signs, etc. Semipermanent: Keep digital records for the life of the sign or five years, whichever is longer. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Subdivision Records: Document the preliminary and final plat stages of subdivision approval,

including application, maps, diagrams, site plans, staff report, recommendation by planning and zoning commission, written decision by the council, correspondence, appeals, etc. Includes administrative lot split or “short plat” applications involving less than five lots. Permanent: Keep Paper and digital records relating to approved subdivisions

permanently.


34


Semipermanent: Keep digital records relating to denied, expired, or revoked applications five

years after denial, expiration or revocation. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature and may be kept 5 years. Idaho § Code 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Variance Records: Document variance applications for relief from a quantifiable zoning

standard (such as setback, lot size, etc.). Records include application, staff recommendation, recommendation/decision by planning and zoning commission and council, correspondence, etc. Semipermanent: Keep digital records10 years after the life of the structure. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature and may be kept 5 years. Idaho § Code 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Zoning Ordinance Interpretations: Records providing interpretations of city ordinances by

the planning director.

Permanent: Keep digital record of ordinance interpretation permanently. Idaho Code § 50-907(1)(b) & (e) provides that these records must be kept


Zoning Maps: Show zoning boundaries in the city, with streets, property lines, and zoning

classifications. Permanent: Keep paper and digital records of zoning map permanently. Idaho Code § 50-907(1)(b) provides that these records must be kept

permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained in perpetuity


35

Election Records

Ballots: Includes voted ballots, unused ballots, absentee ballots, spoiled ballots, and ballot stubs. Temporary: Keep paper records two years.

Idaho Code § 50-907(3)(c) requires ballots to be kept at least two years.

Campaign Finance Reports: Reports showing contributions and expenditures in city

campaigns by mayor/council candidates, political committees, and independent persons/entities. Includes C-1 (Certification of Treasurer), C-2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C-5 (48 Hour Notice of Contributions/ Loans Received), C-6 (Statement by Non-business Entity), and C-7 (48 Hour Notice of Independent Expenditures). Permanent: Keep digital records permanently. Idaho Code § 50-907(1)(g) requires campaign finance reports be kept


Candidate Declarations & Petitions: Includes declarations of candidacy and intent for

candidates for city elective office. Declarations of candidacy are filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of $40 or a petition with the signatures of at least five qualified city electors, including a certification by the county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Permanent: Keep digital records permanently.

Idaho Code § 50-907(1)(g) requires candidate declarations and petitions be kept permanently. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.


covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule.


36

Permanent: Keep digital record of Policy/Program Correspondence permanent.

Idaho Code 50-907(1)(b) provides that these records must be kept permanently. Idaho Code 50-907(6) (a)-(e) provides that these paper records (notices), once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Semipermanent: Keep digital record of general administrative correspondence for five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these






Election Working Files: Includes the following records: absentee voting, polling places,

judges and clerks, challengers, and watchers, voting machines and vote tally systems, correspondence, and other records not specifically listed in this schedule. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Notices of Election & Sample Ballots: Includes the first and second notice of election and

sample ballot, which are published in the official newspaper. Permanent: Keep digital records permanently. Idaho Code § 50-907(1)(g) requires notices of election and sample ballots

to be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Petitions: Petitions for initiative, referendum, recall, liquor by the drink, & other elections.

Permanent: Keep paper and digital records permanently.


37

Idaho Code § 50-907(1)(g) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Poll Books: Books showing the name, address, and signature of those voting in city elections.

Permanent: Keep one poll book from each precinct permanently.

Idaho Code § 50-907(1)(g) provides that these records must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Temporary: Duplicate copies of poll book may be destroyed after two years. Idaho Code § 50-907(1)(g) provides that one poll book from each precinct

must be kept permanently. Idaho Code § 50-907(3)(c) provides that duplicate poll books must be kept at least two years.

Tally Books: The book in which election staff record and total the votes cast for each candidate

and ballot question at the polling precinct. Permanent: Keep tally books permanently.

Idaho Code § 50-907(1)(g) provides that tally books must be kept permanently. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).


38

Emergency Communications Activity Reports: Daily, weekly, monthly, or other reports documenting the activities of

employees, including type of activity, employees involved, time spent on activity, work completed, equipment used, etc. Permanent: Keep digital reports summarizing activities on an annual basis permanently.

Idaho Code § 50-907(1) (h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.



Briefing Records: Records documenting internal communication between supervisors and

shift workers or between staff on different shifts to alert them to problems, issues, or activities. Records may include, but are not limited to, briefing logs, teletype messages, and bulletins from other agencies. Temporary: Keep digital records two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of





39







Data Management System Records: Records documenting the maintenance and update of

current information used to provide and direct incident response within a 911 service area. Information may include, but is not limited to, address data, response unit assignments, response codes, responsible person data, and related documentation. Temporary: Keep digital record two years.


Dispatch Incident Records: Document specific incidents when a call is received by the 911

dispatch center and subsequent response activities. Information may include, but is not limited to, caller’s name, address, and telephone number; details of incident or complaint; dispatcher’s name; responding agency and time of response; and incident disposition. Additional information received through an enhanced system is the Automatic Number Identification and Automatic Location Identification (ANI/ALI) which includes the telephone subscriber name, subscriber’s telephone number and location. Temporary: Keep digital record two years.


Master Street Address Guide Maintenance Forms: Records document the city’s

notification to the phone service provider about the addition of new streets or revision to existing streets on the Master Street Address Guide (MSAG). The MSAG is maintained by the phone service provider or its independent contractor. Information may include, but is not limited to, new or updated address, customer, and responder information.


40



Master 24-Hour Audio Recordings: Document recorded incoming emergency and non-

emergency calls; law enforcement, fire, and emergency medical services dispatches; radio activity; and 911 calls. Recordings are maintained on a 24-hour basis. Temporary: Keep recordings not needed for investigations, litigation, etc. two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Operational Logs: Records documenting chronological tracking of activities related to 911

dispatch center operations, including, but not limited to: radio logs, telephone logs, and criminal background check request logs. Temporary: Keep digital two years.


Premise Information Records: Records documenting information about specific premises or

locations that emergency responders need to know in advance of arrival at an incident site. Information may include, but is not limited to, hazardous materials storage locations, building plans submitted to the fire department, location of utility shut offs, and related information. Temporary: Keep digital records two years, or until renewed, superseded or expired,

whichever is longer.


Quality Assurance Records: Records documenting the evaluation, analysis, and assessment

of the performance and quality of 911 dispatch services. Records may include, but are not limited to, system evaluations, performance reports, surveys and questionnaires, quality improvement reports and recommendations, and related documentation. Temporary: Keep digital records two years.


41


Statistical Reports: Records documenting the compilation of statistical data about the actions and activities of the 911 dispatch center. Data may be compiled on a daily, weekly, monthly, quarterly and/or annual basis and may be used for analysis, evaluation, and budget development purposes. Information may include but is not limited to: data about response times, number of calls received and dispatched, and responses by individual agency. Permanent: Keep digital annual reports permanently.



at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.

System Error/Malfunction Records: Records documenting 911 electronic system errors or

malfunctions and corrective action. Records may include, but are not limited to, enhanced system error reports, trouble logs, work orders, correspondence, and related documentation. Temporary: Keep digital record two years.



42

Golf Course Records Activity Reports: Daily, weekly, monthly, or other reports documenting the activities of golf

department employees, including type of activity, employees/volunteers involved, time spent on activity, work completed, etc. Permanent: Keep digital reports summarizing activities on an annual basis permanently.




Chemical Application Records: Document the application of pesticides, herbicides and

fertilizers to city parks, golf courses and other property. Information typically includes date used, weather conditions, application area, chemical applied, mix ratio, and coverage rate. Temporary: Keep digital record three years.

IDAPA 02.03.03.150 requires professional pesticide and chemigation

applicators to maintain records documenting each application for three years.



covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent.


43

Idaho Code § 50-907(1)(b) provides that these records must be kept permanently. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.








(mulch, sand, bark, topsoil, etc.). Information usually includes date, time, amount, and type of supplies received, and related data. Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Equipment Maintenance & Repair Records: Records documenting the inspection,

maintenance, and repair of city-owned equipment, including mowers, trailers, edgers, blowers, aerators, office equipment, and furniture. Information often includes description of work completed, parts and supplies used, date of service, date of purchase, purchase price, equipment number, make and model, and related data. (SEE ALSO Capital Asset Records in the Administrative section). Temporary: Keep digital record two years, or until equipment removed from service,

whichever is greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Facility & Equipment Rental/Loan Records: Records documenting rental or loan of city-

owned facilities or equipment (e.g. sports equipment, tools, gardening implements). Records often include applications, calendars, lists, receipts, and related documents. Information


44

typically includes name, address, and phone number of renter/borrowers; description of facility/equipment; date and time of reservation and signature. Temporary: Keep digital record three years.


Golf Course & Facility Inspection & Maintenance Records: Document periodic

inspections, complaints, maintenance and repairs for greens, fairways, sidewalks, picnic tables, and other property, equipment, and facilities. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Golf Course & Facility Use Permits: Permits issued to individuals or organizations for

special uses of city golf course and facilities. Examples include tournaments, events with more than a specified number of participants, concerts, etc. Temporary: Keep digital record two years after date of event, denial, or revocation of

permit.


Recreation Program Files: Records relating to city recreation programs, including fliers,

class/activity rosters, participants, instructors, schedules, calendars, fees, advertisements, etc. Permanent: Keep digital annual reports summarizing activities permanently.


Temporary: Keep other digital records two years.



45

Recreational Facility Files: Records used to maintain a record of construction and renovation projects for each facility (parks, golf courses, swimming pools, etc.). Records may include correspondence, construction information, architectural drawings, contracts, specifications, news clippings, histories of facilities, safety reports, photographs, and maps. Permanent: Keep digital records permanently.

Idaho Code § 50-907(1) (h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(6)(a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.


46

Information Systems Records Computer System Maintenance Records: These records document the maintenance of city

computer systems and are used to ensure compliance with warranties and service contracts; schedule regular maintenance; diagnose system or component problems; and document system backups. Records may include, but are not limited to, computer equipment inventories, hardware performance reports, component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, etc.), system backup reports and procedures, backup tape inventories, etc. (SEE ALSO Technical Manuals, Specifications & Warranties in the Administrative section). Temporary: Keep digital records related to system or component repair or service for

the life of the system or component.

Keep digital records related to regular or essential records backups two years after superseded or obsolete. Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Computer System Program Documentation: Records documenting the development, installation, modification, troubleshooting, operation and removal of software from city computer systems; records required to plan, develop, operate, maintain and use electronic records; system specifications, file specifications, codebooks, record layouts, user guides and output specifications. (SEE ALSO Software Management Records in this section.) Temporary: Keep digital migration plans two years.

Keep other digital records two years after system superseded or obsolete. Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Computer System Security Records: Records documenting the security of the city’s

computer systems, including employee access requests, passwords, access authorizations, and related documents. Temporary: Keep digital record three years after superseded or obsolete.



covers day-to-day office and housekeeping correspondence and does not contain unique


47

information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept








Information Service Subscription Records: Records documenting city subscriptions to

information services, including subscriptions, invoices, and correspondence. Temporary: Keep digital record two years.


Information System Planning & Development Records: Records documenting the planning

and development of city information systems, including: information technology plans, feasibility studies, cost-benefit analyses, institution studies and surveys, information management project records, system specifications and revisions, software evaluations, component proposals, technical literature, vendor literature and proposals and correspondence.


48

Semipermanent: Keep digital record of information relating to implemented systems for the life of the system or five years, whichever is greater.



Temporary: Keep digital record of information relating to unimplemented systems three

years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Network Records: Records containing information on network circuits used by the city,

including circuit number, vendor, type of connection, terminal series, software, contact person and other relevant information. Also includes records used to implement a computer network, including reports, network diagrams, and wiring schematics.



Quality Assurance Records: Records verifying the quality of system, hardware or software

operations including records of errors or failures and the loss of data resulting from such failures, documentation of abnormal termination and of error free processing, checks of changes put into production, transaction histories and other records needed as an audit trail to evaluate data accuracy.



Software Management Records: Records documenting the use of software in city

information systems to ensure that institution software packages are compatible, that license and copyright provisions are complied with and that upgrades are obtained in a timely manner. Records may include, but are not limited to, software purchase records, inventories, licenses, and correspondence. Temporary: Keep digital record two years after software disposed of or upgraded.


49


User Support Records: Records documenting troubleshooting and problem-solving

assistance provided by information systems personnel to users of the systems. Records may include assistance requests, resolution records, and related documentation. Temporary: Keep digital record two years.



50

Insurance, Risk Management & Safety Records City Vehicle Accident Records: Records documenting accidents involving city vehicles,

including name and address of parties involved, date and time, complaint, description of damage, photographs, correspondence, etc. (SEE ALSO Liability Claims Records in this section.) Temporary: If no claim is filed, keep digital record three years.


Contractor Liability Insurance Verification Records: Letters or certificates of coverage

provided by insurance companies declaring that specific contractors are covered by appropriate liability insurance. Records include insurance company name and address, issue date, expiration date, amount and type of coverage, special provisions, signature of insurance company representative, etc. Semipermanent: For city public works projects keep digital record 10 years after substantial

completion.

Keep all other digital records six years after expiration.

Idaho Code § 50-907(2)(f) provides that these records must be kept at least five years. Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Contractor Performance Bond Records: Records documenting the posting of performance

guarantees or surety bonds by contractors performing work for the city, including letters, certificates, copies of bonds, etc. Information usually includes name of individual or company covered, amount of coverage, effective dates, name of bonding agent, authorized signatures, etc. Semipermanent: For city public works projects keep digital record 10 years after substantial

completion. Keep all other bond digital records six years after expiration. Idaho Code § 50-907(2)(f) provides that these records must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of Idaho § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence


51

includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept



records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender





Insurance Policy Records: Records documenting the terms and conditions of city insurance

policies covering liability, property, group employee health and life, motor vehicle, workers’ compensation, and employee bond records documenting the posting of fidelity, performance or position bonds to guarantee the honest and faithful performance of elected officials, individual employees or groups of employees etc. Records usually include policies, endorsements, rate change notices, agent of record, and related documents. Semipermanent: Keep insurance digital records six years after expiration if no claims

pending.


Liability Claims Records: Records documenting various types of liability claims filed against

the city, including personal injury, property damage, motor vehicle accident, false arrest, etc.


52

Records often include reports, photographs, summaries, reviews, notices, audio and videotapes, transcripts of recorded statements, correspondence, and related documents. Semipermanent: Keep digital record 10 years after case closed or dismissed.


Liability Waiver Records: Document the release of the city from liability related to various

activities, including police/fire ride-a-longs, rekindling fires, participating in city-sponsored recreational events or classes, etc. Information usually includes release terms, date, signatures, and related information. Semipermanent: Keep digital record six years.


Property Damage Records: Records, photographs, and other records documenting damage

to city property such as signs, trees, picnic tables, buildings, fountains, and fences. Information often includes type and location of property damaged, description of damage, date, and time of damage (if known), name and address of individual causing the damage (if known), value of damage, billing costs, etc. (SEE ALSO Liability Claims Records in this section.) Temporary: If no claim is filed, keep digital record three years.


Public Injury Reports: Records documenting injuries sustained by non-employees on city

property (i.e. parks, swimming pools, libraries, etc.). Information usually includes date, time, and location; description of injury; name, address, phone number, sex, and age; witnesses and other related information. (SEE ALSO Liability Claims Records in this section.) Temporary: If no claim is filed, keep digital record three years.


Risk Survey & Inspection Records: Records documenting surveys, inspections, and other

actions designed to identify potential hazards and liabilities to the city related to buildings, parks, playgrounds, swimming pools, etc. Useful for preventing liability claims and for


53

illustrating a pattern of responsible action regarding hazards. Records may include survey summaries and reports, safety audit and inspection reports, correspondence, etc. Permanent: Keep digital records documenting the formation or change of policy

permanently.


Semipermanent: Keep digital record of all other records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Safety Program Records: Records documenting the city’s program to promote a safe work

environment for its employees. Records may include safety policies, plans and procedures, workplace safety committee records, reports on inspections conducted by the safety officer, evacuation rosters and reports, and related documentation and correspondence. Permanent: Keep digital record of safety policies, plans and procedures permanently

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).

Semipermanent: Keep digital record of inspection reports, evaluations, and

recommendations ten years.

Keep all other digital records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Workers’ Compensation Claim Records: Records documenting the processing of individual

employee claims of job-related injuries or illnesses, but not those describing actual medical conditions. Records may include claim disposition notices, claim reporting and status forms, injury reports, determination orders, insurance premium data, hearing requests, safety citations, inspection reports, medical status updates and reports, investigation reports, reimbursement and payment records, and related correspondence and documentation. (SEE


54

ALSO Employee Medical Records in the Personnel Records section for retention of records describing injuries and illnesses).

Semipermanent: Keep digital record five years after claim closed or final action.

Idaho Code § 72-601 requires employers to keep records of work-related

injuries and illnesses and provides that failure to keep these records is a misdemeanor.

Idaho Code § 72-603 requires employers to keep records of the job classifications and wages of employees. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


55

Legal Records

Civil Case Files: Documentation of pending and closed cases filed by and against the city, including complaints, summons, investigations, reports, attorney’s notes, orders and judgments, dispositions, pleadings, mediation information and related records. Semipermanent: Keep digital record 10 years after case closed or dismissed, or date of last

action.


Claim Files: These records contain claims for damages caused by city employees/equipment.

Semipermanent: Keep digital record 10 years, provided there is no pending litigation.








56

Temporary: Keep temporary correspondence two years. All email not identified as semi-permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day



Criminal Case Files: Records related to the prosecution of criminal cases, including citations,

police reports, driving records, tape recordings, complaints, subpoenas, motions, judgments, officer notes, and related records. Semipermanent: Keep digital record 10 years after case closed or dismissed, or date of last

action.


Land Use Appeals: Records related to appeals of land use decisions, including staff reports,

pleadings, briefs, and related records. Semipermanent: Keep digital record 10 years after final decision or date of last action.


Legal Opinions: Formal and informal opinions rendered by the city attorney for the mayor,

council or city departments, examining legal questions relating to state/federal law/rules or local ordinances/policies. Permanent: Keep digital records permanently.



57

Library Records Accession Records: Document the accession of all library acquisitions into the library’s

holdings. Information may include author, title, publisher, year purchased, price, and other related information. May include accession registers and documentation of materials de-accessioned from the library collection. Temporary: Keep Digital record two years.


Borrower Application Records: Includes application filled out by patrons applying for a

library card. This information is frequently computerized and is used for the checkout of library materials, monitoring of overdue books, fines, and fees, and for ongoing verification of address and telephone number. Temporary: Keep Digital record until materials returned and applicable fees and fines

paid or until administrative needs end or two years, whichever is greatest. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Circulation & Other Library Statistical Reports: Weekly, monthly, quarterly or annual

statistical reports on the numbers and type of library materials checked out, number of library cards issued and totals. Permanent: Keep digital reports summarizing activities on an annual basis permanently.

Idaho Code § 50-907(1)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(6) (a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.


at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of, or returned to sender.

Circulation Records: Records of all library materials checked out. May be automated or

manual system, and information typically includes item title, identification (or barcode) number, due date, patron name, and library card number.


58

Temporary: Keep digital records until items returned and late fees paid or two years, whichever is greater.


two years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of










Educational & Public Outreach Program Records: Records relating to educational and

public outreach programs, including tours, lectures, workshops, children’s story time and other adult and children’s events. Records may include brochures, fliers, reports, teaching packets, photographs, audio and video tapes, class schedules, attendance rosters, correspondence, and related records. Permanent: Keep digital annual reports summarizing activities permanently.


59

Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(6) (a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Temporary: Keep other digital records three years.


Holdings Catalog: This is a catalog used by patrons to find materials in the library’s collection.

May be manual card catalog or online database. Information includes call number, author, title, publisher, number of copies, subject, and other pertinent information. Temporary: Keep digital record until superseded or obsolete or two years, whichever is

greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Interlibrary Loan Records: These records document the lending and borrowing of library

materials through the interlibrary loan network, including interlibrary loan forms, computer searches, related correspondence, etc. The interlibrary loan forms include patron’s name, address, telephone, description of material requested (author, title, publisher, etc.), date material provided, and date material was returned. Temporary: Keep digital record until request completed or canceled, materials returned,

and applicable fees and fines paid, or two years, whichever is greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Library Complaints: These records document complaints received, and actions taken

concerning library services, including programming and material selection policies. Information includes complainant’s name, address, telephone, date, explanation of complaint, etc. Temporary: Keep digital record two years after resolution of complaint or final action. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



60

Library Operation Policies: Policies concerning library operations, including materials selection. Permanent Keep digital record permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Library Publications: Publications distributed to the public to advertise library services,

programs, and activities, including brochures, newsletters, activities calendars, bookmobile schedules, special events fliers, etc. Permanent: Keep one digital copy of newsletters and other publications with lasting

significance permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital record of other publications five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Master Shelf List/Inventory: Inventory of all library holdings, including volumes and titles

added or withdrawn from the collection. Typically arranged by shelf, showing title, author, accession number, publisher, date purchased, cost and number of copies. Used as an inventory control by library personnel. Temporary: Keep digital record two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Overdue Book Records: Lists and notices used to monitor status of overdue books and other

media and notify patrons to return overdue materials. Temporary: Keep digital record until materials returned and fines collected, or debts

deemed uncollectible, or two years, whichever is greater.


61


Patron Requests: Requests by library patrons for materials currently checked out or to add

new materials to the library collection. Information may include patron’s name, library card number, address, and telephone; call number, author, and title of material requested. Temporary: Keep digital record two years.


Permanent Collection Records: Records documenting the accession, use, care, maintenance,

storage, and disposition of objects in the library’s permanent collection and may also provide records of de-accession of objects no longer in the collection. Records may include, acquisition and de-accession policies and procedures, appraisal and authenticity records, accession and catalog paper copy and/or electronic catalog records, accession records, de-accession records, deeds of gift and other gift/donor records, inventory and location records, condition/conservation records, photographs of objects, collections use records and library shelf lists and finding aids. Permanent Keep digital record permanently.


Research Inquiry & Response Records: Records relating to research requests received and

responses made by library staff. Information typically includes name of researcher, subject of inquiry or request, reply, information sources, etc. Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of


62

Parks & Recreation Records Activity Reports: Daily, weekly, monthly, or other reports documenting the activities of parks

and recreation department employees, including type of activity, employees/volunteers involved, time spent on activity, work completed, etc. Permanent: Keep digital reports summarizing activities on an annual basis permanently.



at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.

Chemical Application Records: Document the application of pesticides, herbicides and

fertilizers to city parks, golf courses and other property. Information typically includes date used, weather conditions, application area, chemical applied, mix ratio, and coverage rate. Temporary: Keep digital records three years.

IDAPA 02.03.03.150 requires professional pesticide and chemigation

applicators to maintain records documenting each application for three years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of





63








(mulch, sand, bark, topsoil, etc.). Information usually includes date, time, amount, and type of supplies received, and related data. Temporary: Keep digital record two years.



maintenance, and repair of city-owned equipment, including mowers, trailers, edgers, blowers, aerators, office equipment, and furniture. Information often includes description of work completed, parts and supplies used, date of service, date of purchase, purchase price, equipment number, make and model, and related data. (SEE ALSO Capital Asset Records in the Administrative section). Temporary: Keep digital record until equipment removed from service.


Facility & Equipment Rental/Loan Records: Records documenting rental or loan of city-

owned facilities (e.g. parks, ball fields, etc.) or equipment (e.g. sports equipment, tools, gardening implements). Records often include applications, calendars, lists, receipts, and related documents. Information typically includes name, address, and phone number of renter/borrowers; description of facility/equipment; date and time of reservation and signature. Temporary: Keep digital record three years.


64


Park & Facility Inspection & Maintenance Records: Document periodic inspections,

complaints, maintenance and repairs for parks, playgrounds, sidewalks, picnic tables, and other property, equipment, and facilities. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Park & Facility Use Permits: Permits issued to individuals or organizations for special uses

of city parks and facilities. Examples include fun runs, bicycle races, events with more than a specified number of participants, concerts, etc. Temporary: Keep digital record two years after date of event, denial, or revocation of

permit.


Recreation Program Files: Records relating to city recreation programs, including fliers,

class/activity rosters, participants, instructors, schedules, calendars, fees, advertisements, etc. Permanent: Keep digital annual reports summarizing activities permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Temporary: Keep other digital records three years.


Recreational Facility Files: Records used to maintain a record of construction and renovation

projects for each facility (parks, golf courses, swimming pools, etc.). Records may include correspondence, construction information, architectural drawings, contracts, specifications, news clippings, histories of facilities, safety reports, photographs, and maps. Permanent Keep digital records permanently.


65

Idaho Code § 50-907(1)(c) provides that these records must be kept permanently. Idaho Code § 50-907(6) (a)-(e) provides that these paper records, once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Registration Records: Registration records for city parks and recreation programs, classes,

and events. Information includes participant’s name, address, phone, and signature of participant/guardian; program name and date(s); fee paid; etc. (SEE ALSO Liability Waiver Records in the Insurance, Risk Management & Safety Section.) Temporary: Keep digital record three years.


Sports Team Records: Document information relating to adult/youth sports leagues,

including team rosters, participant information, sponsors, game/tournament schedules, etc. Temporary: Keep digital record three years.



66

Payroll Records

Correspondence: Correspondence is divided into three types. Temporary Correspondence covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept








Deduction Authorization Records: Records documenting employee application and

authorization for voluntary payroll deductions, direct bank deposits, and related actions. Payroll deductions are directly deposited or remitted to the authorized financial institution, insurance company, or other agency or vendor. Records may include insurance applications, enrollment cards, deduction authorizations, approval notices, deduction terminations, and related records. Semipermanent: Keep digital record five years after superseded, terminated, or employee

separation.


67

Federal regulations Federal regulations 29 CFR 516.5 require retention of these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years.

. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Deduction Registers: Registers or records documenting voluntary and/or required deductions

from the gross pay of city employees. Types of deductions include federal income and social security taxes, state income tax, workers’ compensation, union dues, insurance, deferred compensation, credit union, parking permit, garnishments, levies, charitable contributions, and others. Information may include employee name and social security number, pay period, total deductions, net pay, check number, and related data. Semipermanent: Keep digital record five years after fiscal year end. Federal regulations Federal regulations 29 CFR 516.5 require retention of

these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years. 26 CFR 31.6001-1; 29 require retention of these records for at least four years.



Employee Time Records: Records documenting hours worked, leave hours accrued, and

leave hours taken by city employees. Information usually includes employee name and social security number, hours worked, type and number of leave hours taken, total hours, dates, and related data. (SEE ALSO Leave Applications in this section.) Semipermanent: For records documenting expenditure of grant funds, see Grant Records in

this section. Keep digital record of all other records five years after fiscal year end.

Federal regulations Federal regulations 29 CFR 516.5 require retention of

these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years.

Idaho Code 45-610 provides that employment records must be maintained for at least three years after the employee’s last date of service. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


68

Garnishment Records: Records documenting requests and court orders to withhold wages from employee earnings for garnishments, tax levies, support payments, and other reasons. Usually includes original writs of garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes employee name and social security number, name of agency ordering garnishment, amount, name of party to whom payment is submitted, dates, and related data. Semipermanent: Keep digital record five years after resolution.



Leave Applications: Applications or requests submitted by city employees for sick, vacation, compensatory, personal business, family and medical leave, long term leave, and other leave time. Information usually includes employee name, department, date, leave dates requested, type of leave requested, and related data. (SEE ALSO Employee Time Records in this section.) Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Leave Balance Reports: Reports documenting individual city employee accrual and use of

sick, vacation, compensatory, personal business, family and medical leave, and other leave time. Information usually includes employee name and social security number, leave beginning balance, leave time accrued, leave time used, ending balance, and related data. (SEE ALSO Employee Benefits Records in the Personnel section.) Semipermanent: Keep digital record of year-end leave balance reports 10 years after

employee separation.

Keep all other digital records five years after fiscal year end.


. Idaho Code § 50-907(2)(g) provides that the city council may declare these



69

Payroll Administrative Reports: Reports, statistical studies, and other records designed and

used for budget preparation, projections, workload and personnel management, and research and general reference. Often consists of recapitulation reports organizing wages, deductions, and other data into categories such as quarter-to-date, year-to-date, fiscal year-to-date, department, division, section, employee/employer contributions, and others. Temporary: Keep digital record three years after fiscal year end. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Payroll Registers: Registers or records serving the same function of documenting the

earnings, voluntary and required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Permanent: Keep digital record of year-end (or month-end if year-end registers not

used) Permanent. Idaho Code § 50-907(1)(d) provides that these records must be kept

permanently. Idaho Code 50-907(6) (a)-(e) provides that these paper records (notices), once scanned, may be disposed of after notice is given to the Idaho State Historic Society.

Semipermanent: Keep all other payroll registers five years after fiscal year end.

Federal regulations Federal regulations 29 CFR 516.5 require retention of these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years. 26 CFR 31.6001-1; 29 require retention of these records for at least four years.

Idaho Code 45-610 provides that employment records must be maintained for at least three years after the employee’s last date of service. IDAPA 09.01.35.081 provides that payroll, personnel, benefits, and employee travel reimbursement records must be kept for at least 3 years after the calendar year in which remuneration was due. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

PERSI Records: Records relating to PERSI, including Employer Remittance Forms, invoices, correspondence, financial adjustments, etc.


70

Semipermanent: Keep digital record five years after fiscal year end. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Unemployment Compensation Claim Records: Records documenting claims submitted by

former city employees for unemployment compensation. Usually includes claims, notices, reports, and related records. May also include records generated by the appeal of claim determinations. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Unemployment Reports: Records documenting employee earnings on a quarterly basis. Used

to document costs and charges in the event of an unemployment compensation claim. Information includes employee name and social security number, quarterly earnings, days worked, totals, and other data. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Wage & Tax Statements: Annual statements documenting individual employee earnings and

withholdings for state and federal income taxes and social security tax, also known as federal tax form W-2. Information includes city name and tax identification number, employee name and social security number, wages paid, amounts withheld, and related data. (SEE ALSO Federal & State Tax Records in this section.) Semipermanent: Keep digital record five years.

Federal regulations Federal regulations 29 CFR 516.5 require retention of

these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years. 26 CFR 31.6001-1; require retention of these records for at least four years.



71

Withholding Allowance Certificates: Certificates documenting the exemption status of individual city employees, also known as W-4 forms. Information includes employee name and address, social security number, designation of exemption status, and signature. (SEE ALSO Federal & State Tax Records in this section.) Semipermanent: Keep digital record five years after employee separation. Federal regulations Federal regulations 29 CFR 516.5 require retention of

these records for at least three years.; and 29 CFR 516.6 require retention of these records for at least two years. 26 CFR 31.6001-1 require retention of these records for at least four years.

Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of or returned to sender.


72

Personnel Records

Affirmative Action Records: Records documenting city compliance with the Civil Rights Act of 1964, the Equal Employment Opportunity Act of 1972 and the Americans with Disabilities Act. Records include plans, updates, policy statements, reports, investigations, case files, complaints, and related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission (EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Permanent: Keep digital record of plans, updates, and policy statements permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital record of EEO-4 reports and all other records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Benefits Continuation Records: Records documenting notice to employees, spouses and

dependents informing them of their rights to continue insurance coverage after termination or during disability or family leave and whether coverage was elected or rejected. Continuation may be under COBRA or another provision. Notice is also sent to a third-party administrator who administers the extended coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Semipermanent: Keep digital record five years after employee separation or eligibility

expiration, whichever is longer. No retention period specified in 26 CFR Part 54. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Collective Bargaining Records: Records documenting negotiations between the city and

employee representatives, including contracts, reports, negotiation notes, letters of agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Semipermanent: Keep contracts and minutes 75 years after contract expires.

Keep other records six years after contract expires.


73

Federal regulation (29 CFR 516.5) requires certain employment contracts and collective bargaining agreements to be kept three years after their last effective date.



Conferences, Seminars & Workshops: Records documenting attendance and presentations

by city employees at conventions, conferences, seminars, workshops, and similar events, including staff reports, instructional materials, related correspondence, etc. (SEE ALSO Employee Travel Records in the Accounting, Budget, Finance & Payroll section.) Semipermanent: Keep digital record of presentations by city employees five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep all other digital records two years.

Correspondence: Correspondence is divided into three types. Temporary Correspondence covers day-to-day office and housekeeping correspondence and does not contain unique information about city functions or programs. General Administrative Correspondence includes records created or received in the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. Policy/Program Correspondence documents the formulation, adoption, and implementation of significant policy/program decisions. All three classifications of correspondence include records on various types of media, including paper, email, and other media. E-mail correspondence and attachments that relate to a certain subject should be retained based on that subject’s retention schedule. Permanent: Keep digital record of Policy/Program Correspondence permanent. Idaho Code § 50-907(1)(b) provides that these records must be kept





74

Temporary: Keep temporary correspondence two years. All email not identified as semi-permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day.


Employee Benefits Records: Records relating to city employee benefit information such as:

selection of insurance plans, retirement, pension and disability plans, deferred compensation plans, and other benefit information. Records may include, but are not limited to, plan selection and application forms, enrollment records, contribution and deduction summaries, personal data records, authorizations, beneficiary information, year-end leave balance reports, notices of disability payment made, and related documentation. Generally filed with Employee Personnel Records. Semipermanent: Keep digital record of year-end leave balance reports and official copy of

retirement enrollment records 75 years after date of hire.

Keep other digital records five years after employee separation or eligibility expired.

Numerous federal regulations provide retention periods for these records:

29 CFR 1627.3 (Age Discrimination) requires employee benefit plans such as pension and insurance plans to be kept for the full period the plan or system is in effect, and for at least one year after its termination. Payroll, recruitment and selection, personnel, and employee benefits records must also be kept at least one year from the date of the personnel action to which the records relate, with the exception of records required for an enforcement action, which must be kept until the action’s final disposition. 29 CFR 1602.14 (Recordkeeping & Reporting Under Title VII & ADA) requires personnel, compensation and benefits records to be kept at least one year from the date of making the record or the personnel action involved, whichever is later, except in the case of involuntarily terminated employees, which must be kept at least one year from the date of termination. When a charge of discrimination or action is filed, records must be kept until final disposition of the case.

Idaho Code 45-610 provides that employment records must be maintained for at least three years after the employee’s last date of service.

IDAPA 09.01.35.081 provides that payroll, personnel, benefits, and employee travel reimbursement records must be kept for at least 5 years after the calendar year in which remuneration was due.


75


Employee Medical Records: Document an individual employee’s work-related medical

history. These records are not personnel records and must be kept in a separate location from employee personnel records as required by the Americans with Disabilities Act. Records may include, but are not limited to: medical exam records (pre-employment, pre-assignment, periodic or episodic), X-rays, records of significant health or disability limitations related to job assignments, documentation of work-related injuries or illnesses, hearing test records, hazard exposure records, first-aid incident records, physician statements, release consent forms and related correspondence. Semipermanent: Keep digital record of hazard exposure records 30 years after separation.

Keep other records five years after separation or completion of litigation, whichever is longer.

Idaho Code 72-601 requires employers to keep records of work-related

injuries and illnesses and provides that failure to keep these records is a misdemeanor.



Employee Personnel Records: Document an employee’s work history. Records may include,

but are not limited to, employment applications, notices of appointment, training and certification records, records of health limitations, drug testing, salary schedules, personnel actions, performance evaluations, awards and other special recognition, letters of recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and related correspondence and documentation. (SEE ALSO Employee Benefits Records, Employee Medical Records, Recruitment & Selection Records, and Volunteer Worker Records in this section.) Semipermanent: Keep digital record ten years after separation. Numerous regulations provide retention periods for these records:

29 CFR 1602.14 (Recordkeeping & Reporting Under Title VII & ADA) requires personnel, compensation and benefits records to be kept at least one year from the date of making the record or the personnel action involved, whichever is later, except in the case of involuntarily terminated employees, which must be kept at least one year from the date of termination. When a charge of discrimination or action is filed, records must be kept until final disposition of the case.


76

29 CFR 1602.31 (Recordkeeping & Reporting for Civil Rights Act & Americans with Disabilities Act) requires these records be kept at least two years from the date of the making of the record or the personnel action involved, whichever occurs later. Where a charge of discrimination has been filed, or an action brought by the Attorney General against a political jurisdiction under title VII or the ADA, the city is required to preserve all personnel records relevant to the charge/action until final disposition of the charge/action. 29 CFR 1620.32 (Equal Pay Act) requires personnel, recruitment and selection records, payroll, and collective bargaining/contract records to be kept at least two years.

49 CFR 382.401 (Drug Testing for Holders of Commercial Driver’s Licenses) provides various retention requirements for drug testing records, with the longest required retention period being 5 years.

Idaho Code 45-610 provides that employment records must be maintained for at least three years after the employee’s last date of service.

IDAPA 09.01.35.081 provides that payroll, personnel, benefits, and employee travel reimbursement records must be kept for at least 5 years after the calendar year in which remuneration was due. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Employment Eligibility Verification Forms (I-9): Document to the U.S. Immigration and

Naturalization Service that an applicant or employee is eligible to work in the United States. Information includes employee information and verification data such as citizenship or alien status and signature, and employer review and verification data such as documents, which establish identity and eligibility, and employer’s signature certifying that documents were checked. This category includes forms completed for all new hires, as well as superseded or previous forms completed on rehires. Semipermanent: Keep digital record five years after separation. Federal regulations (8 CFR 274a.2) require these records be kept three years

after the date of hiring or one year after the individual’s employment is terminated, whichever is later.



77

Hazard Exposure Records: Emergency response employees exhibiting signs or symptoms possibly resulting from exposure to hazardous substances are required to be provided medical examination and consultation. Records include employee’s name and social security number; physician’s written opinion, recommended limitations; results of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee’s duties as they relate to exposure; the employee’s exposure levels or anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to the physician and other information. (SEE ALSO Employee Medical Records in this section.) Semipermanent: Keep digital record 30 years after separation. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Key & Keycard Records: Document the issuance of keys/keycards to city staff for entrance

to city buildings. Temporary: Keep digital record two years after the end of employment.


Oaths of Office: Signed oaths of elected officials swearing to uphold the federal and state

constitutions and laws of the city. Permanent Keep digital record permanently.


Photo Identification Records: Photographs and other records used to identify city employees,

private security personnel, contract workers and others. May include photographs taken for city identification cards, driver’s license photographs, and information such as name, date of birth, physical description, identification number, driver’s license number, and other data. Temporary: Keep digital record two years after end of employment. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



78

Position Description, Classification & Compensation Records: Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position, time percentage breakdowns of tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Records often include reports, position descriptions, position evaluations, salary & benefits studies, job analyses, interview data, selection criteria, authorizations, agreements, and related records. Temporary: Keep digital record two years after superseded, obsolete or administrative

needs end.

29 CFR 1602.31 (Recordkeeping & Reporting for Civil Rights Act & Americans with Disabilities Act) requires these records be kept at least two years from the date of the making of the record or the personnel action involved, whichever occurs later. Where a charge of discrimination has been filed, or an action brought by the Attorney General against a political jurisdiction under title VII or the ADA, the city is required to preserve all personnel records relevant to the charge/action until final disposition of the charge/action.

29 CFR 1620.32 (Equal Pay Act) requires personnel, recruitment and selection records, payroll, and collective bargaining/contract records to be kept at least two years.

29 CFR 1627.3 (Age Discrimination) requires payroll, recruitment and selection, personnel, and employee benefits records to be kept at least one year from the date of the personnel action to which the records relate, with the exception of records required for an enforcement action, which must be kept until the action’s final disposition. Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Professional Membership Records: Records documenting city-paid individual memberships and activities in professional organizations (i.e. Idaho City Clerks, Treasurers & Finance Officers Association, Association of Public Treasurers, etc.). Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Recruitment & Selection Records: Document the recruitment and selection of city

employees, and contracted service providers such as attorneys, auditors, consultants, etc. Records may include, but are not limited to: job announcements and descriptions, applicant


79

lists, applications and resumes, position advertisement records, civil service and other examination records, classification specifications, affirmative action records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, position authorization forms, certification of eligible, recruitment summary records (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. (SEE ALSO Employee Personnel Records and Employment Eligibility Verification Forms (I-9) in this section.) Semipermanent: Keep digital record of announcement records, position description, and test

and rating records 10 years. Keep unsuccessful applications and all other records five years after

position filled or recruitment canceled. 29 CFR 1602.14 (Recordkeeping & Reporting Under Title VII & ADA)

requires recruitment and selection, personnel, compensation and benefits records to be kept at least one year from the date of making the record or the personnel action involved, whichever is later, except in the case of involuntarily terminated employees, which must be kept at least one year from the date of termination. When a charge of discrimination or action is filed, records must be kept until final disposition of the case.

29 CFR 1602.31 (Recordkeeping & Reporting for Civil Rights Act & Americans with Disabilities Act) requires these records be kept at least two years from the date of the making of the record or the personnel action involved, whichever occurs later. Where a charge of discrimination has been filed, or an action brought by the Attorney General against a political jurisdiction under title VII or the ADA, the city is required to preserve all personnel records relevant to the charge/action until final disposition of the charge/action.

29 CFR 1620.32 (Equal Pay Act) requires personnel, recruitment and selection records, payroll, and collective bargaining/contract records to be kept at least two years.

29 CFR 1627.3 (Age Discrimination) requires payroll, recruitment and selection, personnel, and employee benefits records to be kept at least one year from the date of the personnel action to which the records relate, with the exception of records required for an enforcement action, which must be kept until the action’s final disposition. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.


80

Training Program Records: Records related to the design and implementation of training programs provided to employees by the city. May include class descriptions, instructor certifications, planning documentation, instructional materials, course outlines, class enrollment and attendance records, and related records. (SEE ALSO Employee Personnel Records for training records related to individual employees.) Semipermanent: Keep digital record of significant program records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep digital record of all other records two years.


Volunteer Program Records: Records documenting the activities and administration of

volunteer programs in the city. May include volunteer hours statistics, volunteer program publicity records, insurance information, inactive volunteer files, and related records. For records related to individual volunteers, see Volunteer Worker Records in this section. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Volunteer Worker Records: Records documenting work performed for the city by citizens

without compensation for their services. May include agreements, applications, skills test results, training documentation, task assignment and monitoring records, etc. Semipermanent: Keep digital record five years after completion of service. Idaho Code § 50-907(2)(g) provides that the city council may declare these



81

Police & Law Enforcement Records Accident Reports: Document traffic accidents investigated by the police department. These

reports typically include complete information on all cars and drivers involved in the accident, accident location, damage, cause of accident, date and time, accident diagram, description, and weather conditions. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Activity Reports: Individual officer, shift, and other activity reports usually filed on a daily,

weekly, or monthly basis. Useful for reference, performance monitoring, compiling annual reports, planning, and budgeting, and for briefing subsequent shifts or activities. Applies to various duties, including dispatch, investigations, and patrol. Information usually includes name, shift, date, activities, and various statistical categories for tracking the number of arrests, phone calls, mileage, etc. Also includes monthly and annual law enforcement or uniform crime reports summarizing statistics on criminal activity and office operations. Permanent: Keep digital reports summarizing activities on an annual basis permanently.


Semipermanent: Keep of all other reports five years. Idaho Code § 50-907(2)(e) provides that departmental reports must be kept


Animal Control Records: Records documenting animal control activities, often including

reports, logs, lists, cards, receipts, and related records. Subjects may include lost and found animals, animals running at-large, dog bite reports, animals turned over to county animal control programs or humane society programs, etc. Temporary: Keep digital record three years.


Arrest Warrant Records: Records relating to arrest warrants and documenting the status of

warrants as served, un-served or recalled by the court. Records may also include detainer


82

requests, informational documents related to the wanted person, teletypes, and other records relevant to the service of warrants. Warrant information includes date, court, judge’s name, individual’s name and date of birth, charge, etc. Temporary: Keep digital record three years after the warrant is served or recalled by the

courts. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Booking Records: Record of all persons arrested and booked by the police department.

Information includes: case number, name, race, sex, date of birth, docket number, age, height, weight, hair, eyes, social security number, visible scars and marks, NCIC identification number, address, phone number, aliases, driver’s license number, occupation, next of kin and address, booking officer’s name, current date, charge information, medical information, release date, time and arresting officer. Permanent: Keep digital record of homicide and felony booking records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep misdemeanor booking records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Bulletins from Other Agencies: Records including bulletins, circulars, and related records

received from federal, state, and local law enforcement agencies. Usually contains descriptions and photographs of fugitives, missing persons, stolen property, etc. Temporary: Keep all digital records relied upon for police action three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Civil Enforcement Case Files: Records relating to actions taken on a specific civil case.

Information may include attempts at service, actual service information, documentation of enforcement actions taken under the provisions of the order and officer notes. Temporary: Keep digital record three years after action completed.


83


Community Service Programs: Records relating to police community service programs,

including: DARE, Neighborhood Watch, youth activities, etc. Records may include publications, mailing lists, plans, evaluations, notes, reports, lesson plans and outlines, etc. Permanent: Keep digital record of annual reports summarizing activities permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Temporary: Keep other digital records two years.








84

Temporary: Keep temporary correspondence two years. All email not identified as semi-permanent or permanent is automatically destroyed when it reaches the age of 2-years and 1-day.


Crime Analysis Files: Records documenting police efforts to anticipate, prevent, or monitor

criminal activity. May include reports, statistical summaries, photographs, audio/videotape, etc. Subjects often include crime patterns or modes of operation, analysis of crimes, criminal profiles, forecasts, movements of known offenders, alerts from other agencies, etc. Permanent: Keep digital records relating to homicides permanently.


Semipermanent: Keep digital records relating to major investigations 10 years after case

closed. Idaho Code § 50-907(2) (g) provides that the city council may declare these


Temporary: Keep all other digital records two years.


Crime Prevention Security Survey Records: Records documenting citizen-requested officer

surveys of homes and businesses and subsequent recommendations for improving security. Information usually includes areas vulnerable to break-ins, blocked exits, landscaping that can hide crime, etc. Information is typically compiled in a report that is sent to the property owner/renter. Temporary: Keep digital record two years.


Crime Prevention Vacation House Inspection Records: Records documenting inspection of

homes and other properties while the occupants are away. Information typically includes


85

name, address, date received, vacation beginning and ending dates, emergency contact information, special conditions, dates, and times officers checked the house or property, etc. Temporary: Keep digital record two years.


Criminal History Dissemination Records: Records documenting the dissemination of

criminal histories and other law enforcement information to other agencies or criminal information systems. May include teletype and computer message logs. Information includes date of release, subject of information, recipient of information, reason information was requested, and identification numbers. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Detoxification Confinement Logs: Logs listing names of intoxicated individuals held and

released when sober. Includes dates and times confined and released, name of individual and related information. Temporary: Keep digital record three years.


Equipment Issued Records: These records document equipment issued to police department personnel, including handcuffs, keys, uniforms, badges, bulletproof vests, and weapons (specifying the make, model, serial number, and caliber). Temporary: Keep digital record three years after employee separation, so long as the

equipment is returned. Keep permanently if the equipment is a weapon and is not returned.



Expunged or Sealed Records: Records documenting the arrest and/or conviction of a person

who petitions and is granted by the court an order sealing records. Also applies to juvenile records.


86

Permanent Keep digital records permanently.


Field Interrogation Reports: Informational reports written by police officers relating to

individuals, events, or vehicles for which the officer does not have probable cause for enforcement. Typically includes name and address of person contacted, physical description of person or vehicle, officer’s name, location of contact, date and time, witnesses, reason for contact, etc. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Fingerprint Cards: Cards containing fingerprints, palm prints, and other personal identifiers

of arrested individuals. Used for identification and apprehension of suspects in criminal investigations. The cards also contain information necessary to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, social security number, photograph, occupation, employer, etc. Permanent: Keep digital records relating to homicides or felonies permanently.


Semipermanent: Keep digital records relating to misdemeanors five years.

Fingerprint Cards (Latent): Cards containing latent fingerprints and palm prints found at crime scenes without identification of suspects. These are compared against cards on file at the agency. Usually contains information related to the crime, location, date and time, and other details of the case. Permanent: Keep digital records relating to homicides or felonies permanently. Idaho Code § 50-907(1)(h) which provides that other records may be




87



Firearm Disposal Records: These files contain records of firearms that have been disposed

of through sale, trade, or destruction. They include the manufacturer’s name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid. Permanent Keep digital records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Handgun Dealers Sales Records: Records documenting purchases of handguns from dealers.

May include duplicate register sheets mailed by the dealer to the police department and triplicate register sheets mailed by the dealer to the State Police for criminal records checks and then forwarded to the city police department. Information includes: series number, sheet number, sales person, date and time, city, make, serial number, caliber, name of purchaser, date of birth, address, height, occupation, race, eye and hair color, local address (if traveling) and signatures of purchaser and salesperson. Semipermanent: Keep digital record 50 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Indemnity Bonds: Copies of insurance bonds issued to indemnify the police department

against claims of wrongful actions in civil seizure cases. Semipermanent: Keep digital record five years after seizure completed and a return has been

made to the court of issuance. Idaho Code § 50-907(2)(f) provides that these records must be kept at least


Impounded & Abandoned Vehicle Records: Records documenting vehicles impounded by

police due to accidents, abandonment, recovered stolen vehicles, vehicles used in commission of crimes, etc. May include reports, notifications, information cards or sheets, receipts, etc. Information typically includes: make, model, year, color, identification number, tag number, condition of vehicle and contents, reason for impounding, location of impoundment, charge (if any), towing company used, release conditions, and name and address of individual to whom the vehicle was released.


88

Temporary: Keep digital records not included in case files three years after disposition

of vehicle. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Incident Case File Index: Indexes to incident case files used as cross references between case

numbers, names, dates, modus operandi, and other descriptive information. Permanent Keep digital records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Incident Case Files: Central case files documenting complaints or other actions, or incidents

investigated by the police department. Usually filed by case number. Records may include investigative reports, fingerprint cards, arrest reports, supplemental reports, photographs, correspondence, teletypes, court orders, court dispositions, officer notes, laboratory reports, drug/alcohol test records, physical force records, citizen arrest certificates, copies of warrants, search warrants, booking sheets, property/evidence reports, custody reports, and other related documents. Information typically includes suspect information, alleged activity, location, date, validity of source information and other data. Permanent: Keep digital records relating to felonies permanent. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital records relating to misdemeanors five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Semipermanent: Keep digital record of protective custody files until the minor turns 18 or is

emancipated. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these records, once scanned, may be disposed of.


89

Temporary: Keep other digital record two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Informant Case Files: Records documenting information about informants used by

department personnel. Records typically include officer notes, reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informant activities, and related records. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Internal Investigations Case Files: Records documenting investigations of police department

personnel for violations of laws, rules or policies and may include findings and dispositions of investigations. Records often include complaints, correspondence, investigatory reports, interviews, hearing summaries, testimony, etc. Information usually includes: the name of the officer investigated, reason, location of violation, date, accomplices’ names and addresses, witnesses’ names and addresses, action taken, officer notes, etc. Semipermanent: Keep digital record 10 years after employee separation. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Juvenile Temporary Custody Records: Records documenting youths taken into temporary

custody by the department. The action is not considered an arrest. Information typically includes name, age and address of the youth; name and address of the person having legal or physical custody of the youth; reasons for and circumstances under which the youth was taken into temporary custody; and related information. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Lost & Found Property Records: Records documenting city receipt and maintenance of lost

and found or abandoned property such as money, bicycles and other items not related to a crime. Includes: receipts, inventory lists, disposition information, etc. (SEE ALSO Property & Evidence Control & Disposition Records for records documenting property related to or


90

held as evidence to an alleged crime. SEE ALSO Impounded & Abandoned Vehicle Records for records on abandoned vehicles.) Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Maps: Maps and related records maintained for reference and for tracking various trends.

Examples include Neighborhood Watch Program maps, street number location maps and books, parking meter maps, and maps plotting reported crimes in a given area. Temporary: Keep digital record two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Master Name Index Records: Records documenting information on each individual who has

been field interrogated or arrested, suspects or accomplices in crimes, victims, complainants, and witnesses to incidents. Information typically includes name, address, date of birth, race, sex, date and time of incident or contact, incident number, and related data. Permanent Keep digital records permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Mug Shots: Photographs and negatives of arrested individuals used for identification and

apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a department number and the date the picture was taken. Permanent: Keep digital records relating to homicides or felonies permanently. Idaho Code § 50-907(1)(h) which provides that other records may be




91

Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these records, once scanned, may be disposed of.

Neighborhood Dispute Resolution Records: Records documenting the city’s dispute

resolution program to handle complaints by citizens about disputes with neighbors or merchants. Typical cases may cover animal control, landlord/tenant issues, noise, harassment, property disputes, business/consumer issues, etc. Records may include evaluation and intake records, service referrals, resolution agreements, and follow-up surveys. Information may include name, phone number and address of person filing complaint; case number; date of activity; narration of request/complaint; name and address of offender; action taken; and other information. Semipermanent: Keep digital case records five years after last action. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep other digital records two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Parade Applications: Applications and other records relating to parades on city streets,

including fees, insurance requirements, alternative routes for emergency vehicles, etc. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Parking & Traffic Warnings & Citations: Police department copies of citations and records

documenting warnings issued for traffic, motor vehicle and parking offenses. Information includes date and time; name and address; date of birth, sex, and occupation; license number and state; year, make and model of vehicle; location and type of violation; name of officer issuing citation; etc. Temporary: Keep citation digital records three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



92

Temporary: Keep digital record of warning records until superseded, obsolete, or administrative needs end or two years, whichever is greater.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of

Photo Identification Records: Photographs and other records used to identify agency

employees, private security personnel, contract workers and others. May include photographs taken for agency identification cards, driver’s license photographs, and information such as name, date of birth, physical description, identification number, driver’s license number, and other data. Temporary: Keep digital record two years or until superseded, obsolete, or

administrative needs end, whichever is greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Polygraph Records: Records documenting polygraph tests given to criminal suspects, for

internal investigations and other purposes. Includes pre-examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, and related information. (SEE ALSO Recruitment & Selection Records in the Personnel section for records relating to prospective employees.) Permanent: Keep digital records relating homicides or felonies permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital records relating to employees 5 years after the employee

separates from the City. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Property & Evidence Control & Disposition Records: Records used to track property and

evidence coming into police department possession. Documents receipt, storage, and disposition of personal property and physical evidence from defendants, victims, etc. May include evidence photographs documenting crime scenes, accidents, and other incidents. Records often include receipt forms, evidence logs (showing chain of possession of evidence), property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc. Information usually includes case number, tag number, date and


93

time, property or evidence description, storage location, release date, etc. Often filed with Incident Case Files. (SEE ALSO Lost & Found Property Records in this section for property not related to an alleged crime.) Semipermanent: Keep digital records relating to crimes with no statute of limitations 75 years

after case closed. Keep digital records relating to felonies one year after statute of limitations

expires. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep digital records relating to all other cases two years after statute of

limitations expires. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Property Registration Records: Records documenting registration of property for

identification in case of theft, loss, or burglary. Property includes, but is not limited to, bicycles, televisions, cameras, stereos, and guns. Information typically includes name and contact information of owner, description of property, serial number, etc. Temporary: Keep digital record until registration expired, superseded or obsolete, or two

years, whichever is greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Property Sales Records: Documents sale and conveyance of real and personal property by

the police department. Records may include certificates of levy, notices of sale, publication proofs, mailing receipts, copy of judgment and execution, certificate of sale, return of service, and copy of deed issued. Semipermanent: Keep digital record seven years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Radar Equipment Certification & Maintenance Records: Records documenting the

calibration and maintenance of radar equipment that may be useful in documenting the accuracy of the readings. Often includes original factory certification of calibration.


94

Information relating to maintenance and repair may include a description of work completed, parts used, date of service, equipment number, make, model, etc. Temporary: Keep digital record two years after equipment replaced. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Teletype, Fax & Electronic Messages: Incoming and outgoing teletype, fax or electronic

messages concerning a variety of subjects, including incidents, meetings, arrests, warrant confirmation, etc. Information typically includes date, time, originating agency, and text. These are messages not warranting inclusion in Incident Case Files or other classifications of records. Temporary: Keep digital until superseded, obsolete, or administrative needs end or two

years, whichever is greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Videotapes: Video recordings documenting traffic stops and arrests, as well as surveillance

videos of city facilities (including police facilities, airport, etc.). Temporary: Keep recordings used as evidence three years after case reaches final

disposition.

Keep recordings used for internal investigations three years after investigation ends.



Temporary: Keep all other recordings two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



95

Public Works & Engineering Records Administrative









Engineering Engineering Project Technical Records: Records related to the planning, design, and

construction of various city projects, including, but not limited to, streets, sidewalks, traffic lights, streetlights, bikeways, water and wastewater facilities, buildings, etc. May be useful for litigation, reference, or budget planning. Records often include impact statements, feasibility studies, plans, amendments, field test and laboratory reports, inspector reports, change orders, status reports, and related records. (SEE ALSO Maps, Plans, Drawings & Photos in this section and Purchasing & Quality-Based Selection Records in the Administrative section.)


96

Semipermanent: Keep digital records of project cost three years after disposal or replacement of facility, structure, or system.

Keep all other digital records 10 years after substantial completion.



General Activity Reports: Daily, weekly, monthly, or other reports documenting the activities of

public works department employees, including type of activity, employees involved, time spent on activity, work completed, equipment and fuel used, etc. Permanent: Keep digital reports summarizing activities on an annual basis permanently. Idaho Code § 50-907(1) (h) which provides that other records may be


Semipermanent: Keep digital record of all other reports five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these

records semipermanent in nature. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Benchmark Records: Benchmarks placed by the city or the U.S. Geological Survey to denote

elevations above sea level. Records may include books, maps, cards, and other documents. Information includes location, monument number, elevation, description, and related data. Usually filed numerically by benchmark number. Permanent Keep paper and digital records permanently.

Idaho Code § 50-907(1) (a)(h) which provides that other records may be deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126(8) & (9).


maintenance, and repair of city-owned equipment not listed elsewhere in this section. Examples include, but are not limited to, generators, sewage lift pumps, water pumps, office equipment, and furniture. Records may include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Information often includes


97

description of work completed, parts and supplies used, date of service, date of purchase, purchase price, equipment number, make and model, and related data. (SEE ALSO Capital Asset Records in Administrative section.) Semipermanent: Keep digital record until equipment removed from service, or five years,

whichever is greater.

Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6) (a)-(d) provides that these paper records, once scanned, may be disposed of.

Facilities & Grounds Maintenance & Repair Records: Records of all minor maintenance

and repairs to buildings and grounds owned or leased by the city. Used to verify that repairs were made. May include summaries, logs, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, narrative of work completed, materials used, personnel completing work, authorization, dates of activities, and related data. Semipermanent: Keep digital records requiring engineering stamps 2 years after life of

structure. Keep all other digital records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Maintenance Request/Complaint Records: Records documenting complaints or requests

concerning a variety of maintenance responsibilities carried out by the public works department. Examples include, but are not limited to, brushing and limbing; road grading, rocking, sealing, patching, and marking; traffic signals and signs; city-owned buildings and equipment; streetlights; and water and sewer system problems. Information often includes name, phone number, and address of person making request/complaint; narration of request/complaint; name of person responding to request/complaint; dates of related activities; resolution of request/complaint; and other data. Temporary: Keep digital record two years after last action. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Maps, Plans, Drawings & Photos: Maps, plans, drawings, and photos created by or for the

city. These include various types of maps such as system schematic, as-built, topographic, planimetric, orthophoto, resource, and others. System schematic maps represent locational and other information about major systems such as water and sewer. Other maps are derived from aerial photographs and represent physical features such as building footprints, edge of


98

pavement, and contours. This category also includes as-built plans, drawings, and details documenting city engineering and construction projects. Permanent: Keep Paper and digital records of maps, plans, drawings, and photos

permanently (except for copies obtained from other agencies). Idaho Code § 50-907(1)(h) which provides that other records may be

deemed permanent in nature by the city council. Idaho Code § 50-907(4) provides that these paper records are historical records and shall be retained by the City in perpetuity or transferred to the Idaho Historical Society as set forth in Idaho Code § 67-4126 (8) & (9).

Master Plan Records: Document the present and projected needs of the city for water, sewer,

storm drainage, streets, bike paths, and other systems. Often includes an implementation schedule for construction. Records often include plans, reports, evaluations, cost analyses, drawings, and related documents. Subjects may include rates, inventory evaluations, system rehabilitation or replacement, distribution of services, etc. Permanent Keep paper and digital record permanently.


Right-of-Way Permit Records: Permits issued for private use or construction on public

rights-of-way such as streets, sidewalks, and adjacent land. Examples of activities may include digging in right-of-way for water/sewer service connection, undergrounding utilities, installing driveway & culvert. Information can include owner’s name, address, and phone number; contractor’s name, address, and phone number; location and description of activity; permit conditions; fee amount; date; signatures; approval signature; warranty inspection date and signature; and related data. Semipermanent: Keep construction-related digital records 10 years after substantial

completion of project. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep other digital records two years after permit expiration, revocation, or

discontinuance of use. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



99

Survey Field Records: Detailed field notes and other records related to surveys for boundary

location or construction, including notes on traverses, right-of-way location, construction (including levels, cuts, and grades), sketches related to the survey, and other information. Permanent: Keep paper and digital record of general surveys and right-of-way location

records permanently.


Semipermanent: Keep other digital records 10 years after substantial completion of project.


Temporary Access/Construction Easement Records: Records documenting temporary

easements allowing entrance and work on property or streets not owned by the easement holder. Permits usually apply to city crews and utility workers. Information can include applicant name, address, and phone number; contractor name and license number; utility involved; location; description of work; security deposit; surface restoration material used; signature; date; comments; permit number; and related data. (SEE ALSO Right-of-Way Permit Records in this section and Easement Records in the Administrative section.) Temporary: Keep digital record two years after expiration of easement. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Utility Installation & Connection Records: Records documenting installation of city utility

systems or the connection of specific properties to city water, sewer, power, or similar systems. Does not apply to temporary stoppages or disconnections service. May include applications, permits, and similar records. Information often includes applicant’s name and address, permit number, fee charged, service level, type of structure, pipe size, meter size and number, and related data. Temporary: Keep digital record two years after physical disconnection. Idaho Code § 50-907(3)(d) provides that these records must be kept at least



100

Utility Line Location Request Records: Records documenting requests and city action to locate underground lines in the vicinity of a construction site. Information often includes name of person requesting location; planned and actual date and time of location; notations of water, sewer, storm drains, and other line locations; name and signature of person locating lines; and related data. Temporary: Keep digital record two years, or until project is complete, whichever is

greater. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Utility Meter Installation, Location, Maintenance, & Repair Records: Records

documenting the installation, location, maintenance, testing, calibration and repair of city operated water and power meters. May include logs, summaries, and similar records usually compiled from daily work records on a monthly or quarterly basis. Information often includes address, narrative of work completed, personnel completing work, dates, and related data. Semipermanent: Keep digital record two years after meter removed from service. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Streets, Streetlights & Bridges Bridge & Culvert Maintenance & Repair Records: Records documenting maintenance and

repairs on city bridges and culverts, including pedestrian and bicycle bridges. May include summaries, reports, logs, and related records usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, narrative of work completed, materials used, personnel completing work, authorization, dates of activities, and related data. (SEE ALSO Activity Reports in this section.) Semipermanent: Keep digital records with engineering stamps documenting structural

maintenance or repairs two years after bridge/culvert permanently removed from service.

Keep all other digital records five years.



Bridge Inspection Records: Records related to bridge inspections required by the U.S.

Department of Transportation (23 CFR 650.305). Inspections generally are done every two


101

years. Records may include reports prepared in accordance with federal standards, photographs, correspondence, and related documents. Semipermanent: Keep digital record two years after bridge removed from service. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Crosswalk Records: Records documenting the location and use of crosswalks in the city.

Useful in determining the need for and placement of existing and proposed crosswalks. May include striping records, reports, maps, studies, and related records. Temporary: Keep digital record two years after superseded or obsolete. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Speed Zone Records: Records documenting the establishment and review of speed zones in

the city, including reports, photographs, proposals, orders, maps, accident summaries, and related documents. Considerations include pedestrian and bicycle movements, environmental impact, adjacent land use, and other factors. Temporary: Keep digital record two years after superseded.


Street & Road Condition Inventory: Records documenting the condition of city streets, roads, curbs, shoulders, sidewalks, bikeways, alleys, etc. Useful for reference and planning. Information can include street or road name and location; year surveyed, constructed, and surfaced; bed and surface type; surface size; condition; and other data. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Street Banner Records: Records documenting proposals for and installations of banners on

city streets, often in relation to civic events or celebrations. Records may include plans, maps, proposals, reports, applications, and other documents. Applications usually include applicant’s name, address, and phone number; organization name; banner message; display period requested; signature of city official approving permit; and related information.


102



Streetlight Inventory, Maintenance & Repair Records: Records documenting inventory,

maintenance, and repairs of city streetlights. May include reports, summaries, and similar records usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, pole numbers, maps, types of lights, dates of purchase and installation, narratives of repair work completed, equipment repaired or replaced, supplies used, personnel completing work, authorization, dates of activities, and related data. (SEE ALSO Activity Records in this section.) Temporary: Keep digital record two years.

Idaho Code § 50-907(3)(d) provides that these records must be kept at least two years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of

Streetlight Request & Survey Records: Records documenting requests by citizens for the

installation of streetlights, as well as city surveys to assess need and feasibility. Often includes request forms, correspondence, surveys, reports, and related records. Temporary: Keep digital record two years after last action. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Street Maintenance & Repair Records: Records documenting maintenance and repairs of

city-owned streets and sidewalks. May include reports, summaries, and similar documents usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, narrative of work completed, amount of materials used, personnel involved, authorization, dates of activities, and related data. (SEE ALSO Activity Reports in this section.) Semipermanent: Keep digital records requiring engineering stamps 10 years after substantial

completion.

Keep all other digital records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these



103

Street Surface Maintenance Records: Records documenting routine and special street sweeping, cleaning, snow removal, sanding, leaf removal, and similar work. Often includes reports, summaries, and similar records. Information can include date and time, area covered, broom down time and mileage, traveling time and mileage, operator’s name, equipment used, amount of sand applied, amount of leaves removed, weather conditions, and related data. (SEE ALSO Activity Reports in this section.)



Traffic Control Equipment Inventory, Maintenance & Repair Records: Records

documenting the location, type, use, maintenance and repair of traffic signals and signs in the city. May include inventories, reports, summaries, and similar records. Information often includes location, type of signal/sign, timing intervals for signals, date of purchase and installation, narrative of work completed, equipment repaired or replaced, supplies used, personnel completing work, dates of activities, and related data. (SEE ALSO Activity Reports in this section.) Semipermanent: Keep traffic signal digital records two years after equipment removed from

service.



Traffic Research & Accident Analysis Records: Records documenting the study of traffic

patterns, speed, direction, and accidents in the city. Records may include various statistical data such as: machine or manual traffic counts; information on vehicles, bicycles, and pedestrians; types of accidents; complicated intersections; bridges; pedestrians; city streets/state highways; and other factors. Semipermanent: Keep digital reports and summaries 10 years.

Keep all other digital records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these records, once scanned, may be disposed of.


104

Wastewater & Stormwater Discharge Monitoring Records: Records documenting the amount of pollution discharged

from the city wastewater treatment facility. May also include supporting documentation. Information includes date; period covered; NPDES permit number; discharge number; frequency of analysis; sample type; and average and maximum quantities and concentrations of solids, ammonia, chlorine, nitrogen, and other chemicals. Permanent: Keep reports permanently (with the exception of discharge monitoring

reports, see below). Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep discharge monitoring reports 20 years after permit expiration. Keep

all other records five years, until the end of the NPDES permit cycle, or as requested by state or federal agencies, whichever is longer.



Equipment Maintenance & Calibration Records: Records documenting the maintenance

and calibration of equipment and instruments used to undertake and monitor wastewater treatment operations. Useful to verify equipment reliability and for reference by regulatory agencies. Information includes date, type of equipment maintained or calibrated, tests performed, repairs needed, comments, and related information. Semipermanent: Keep five years after equipment removed from service, until the end of the

NPDES permit cycle, or as requested by state or federal agencies, whichever is longer.



Mobile Waste Hauler Dumping Records: Records documenting the dumping of septic

pumpings and other wastes from various sources at the city waste treatment facility. Records include logs, manifests, and similar documents. Information includes name and signature of hauler, quantity of wastes dumped, location at which wastes were pumped, and related information. Semipermanent: Keep digital record five years.


105



National Pollutant Discharge Elimination System (NPDES) Records: Records

documenting the application for and issuance of a permit to the city under the NPDES program which allows discharge of specific pollutants under controlled conditions. Records typically include applications, permits, addenda, modifications, and related supporting documentation. Information includes influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data. (SEE ALSO Wastewater Inspection Records in this section.) Permanent: Keep permit, addenda, and modifications permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep other records five years, until the end of the permit cycle, or as

requested by state or federal agencies, whichever is longer.

Federal regulations (40 CFR 122.41) require that permittees must keep records of all monitoring information (including all calibration and maintenance records and all original strip chart recordings for continuous monitoring instrumentation), all records required by the permit, and records of all data used to complete the permit application for at least 3 years from the date of the sample, measurement, report or application. Idaho Code § 50-907(2)(g) provides that the city council may declare these records semipermanent in nature. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Sewage Sludge Application Landowner Agreements: Agreements between the city and

landowners related to the application of sewage sludge to approved sites. Records include signed agreements, exhibits, amendments, and related documents. Information typically includes agreement number, date, conditions or terms, parties involved, period covered, and signatures. Semipermanent: Keep six years after expiration. Idaho Code § 50-907(2)(g) provides that the city council may declare these



106

Sewage Sludge Application Site Logs: Logs documenting the agricultural application of sewage sludge to approved sites. Subjects include agronomic loading calculations related to maximum application of nitrogen in pounds per acre per year, and ultimate site life loading calculations tracking the amount of heavy metals applied. Permanent Federal regulations (40 CFR 503.27 and 40 CFR 503.17) require certain

records relating to application of sewage sludge be kept permanently (including the location and acreage of sites, date of application, cumulative pollutants, tons of sludge applied and a certification from the employee)+


Semipermanent: other records must be kept at least five years.


Sewage Sludge Management Plans: Plans submitted by the city to engage in sludge disposal

or application activity. Information includes method of sludge removal, land application or disposal sites, sludge stability determination methods, projected sludge storage basin use, sludge analyses, application rates, and heavy metal limitations. Permanent Keep digital records permanently


Sewer & Storm Drainage Maintenance & Repair Records: Records documenting the

maintenance and repair of city sewers and storm drains. May include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, narrative of work completed, amount and type of material used, personnel completing work, dates of activities, authorization, and related information. (SEE ALSO Activity Reports and Sewer Television/Video-scan Inspection Records in this section.) Semipermanent: Keep digital records requiring engineering stamps two years after life of

structure. Keep other records five years.


107


Sewer Smoke Test Records: Records documenting smoke tests undertaken to verify hookup

to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Information typically includes maps or diagrams of lines tested, location of leaks detected, inspector’s name, pipe size, and related information. Semipermanent: Keep digital record 10 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Sewer Television/Video-scan Inspection Records: Reports documenting television

inspections used to locate problems and defects in sewer lines. Often consists of periodic inspections of existing lines, final inspections of newly constructed lines, and inspections at the end of warranty periods. Records usually contain videotapes and written reports. Information typically includes date, type of inspection, conditions found, repairs needed, distances from manholes, and related information. Semipermanent: Keep digital record of written reports one year after the life of the sewer

line. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep video recordings two years after written report submitted. Idaho Code 50-907(3)(a) provides that these records must be kept at least


Strip & Circle Chart Records: Records documenting the continuous monitoring of various

wastewater treatment operations. May include strip charts, circle charts, and similar monitoring records. Information typically pertains to pump flows, influent and effluent water flows, secondary total flow, influent pH, chlorine residue, and related subjects.

Temporary: Keep three years; except for NPDES-related charts (see Wastewater

Facilities Permit Records below). Idaho Code 50-907(3)(a) provides that these records must be kept at least



108

Valve Maintenance Records: Records documenting the location, specifications, maintenance, and repair of valves in the city sewer system. May include lists, charts, drawings, reports, logs, and related records. Information often includes: valve location, identification number, run of pipe, size, make, year installed, depth, turns to open and normal position, narratives of valve maintenance and repair, tests run, personnel completing work, dates, and related information. Semipermanent: Keep location and specification records one year after valve removed from

service. Keep all other records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Wastewater Facilities Permit Records: Records documenting the application for and

issuance of a permit authorizing the city to construct and operate a disposal system with no discharge to navigable waters. Examples include sewage lagoons, land application/reuse, septic tanks, and drain fields. Records often include applications, permits, addenda, modifications, and related supporting documentation. Permanent: Keep permit, addenda, and modifications permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep other records five years after permit expiration or revocation. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Wastewater Grant & Loan Records: Records relating to Idaho Department of

Environmental Quality grants and loans for wastewater facilities, including: application form and checklist, authorizing resolution, engineering contract checklist, certificate of negotiation, proof of professional liability insurance, certification of financial and management capability, and other documents.

Semipermanent: Keep three years after grant closure or loan payoff.



109

Wastewater Inspection Records: Records documenting inspections of city wastewater treatment operations to monitor compliance with National Pollution Discharge Elimination System (NPDES) permit conditions. May include reports and supporting documentation. Information typically includes date, location, areas evaluated during inspection, summary of findings, pre-treatment requirements review, sampling checklists, flow measurements, laboratory assurance checklists, and related information. Permanent: Keep reports permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep other records five years, until the end of the NPDES permit cycle, or

as requested by state or federal agencies, whichever is longer. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Wastewater Treatment Operations Records: Records not listed elsewhere in this schedule

which document wastewater treatment operations. Created on a daily, monthly, and annual basis. Usually consists of reports, logs, log sheets, and related records. Permanent: Keep annual reports permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep other records five years, or as requested by state or federal agencies,

whichever is longer.

Idaho Code § 50-907(2)(e) provides that departmental reports must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Water Backflow Prevention Device Test Records: Records documenting test results on backflow

prevention devices designed to protect the city water system from pollution related to substances backing into water lines. Information typically includes date, type and size of


110

device, serial number, location, test records, line pressure, name of tester, name and address of device owner, and related data. Temporary: Keep digital record three years after subsequent test. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Consumer Confidence Reports: Records documenting the presence of any contaminants

identified by the city in city water over the course of a year. Reports are mailed to city residences and businesses receiving city water. Semipermanent: Keep digital record five years.


Federal regulations (40 CFR 141.155) require these records to be kept for

at least three years.

Cross Connection Control Survey Records: Records documenting the monitoring of potential or actual water system health hazards from pollution entering water pipes from other pipes. Records may include reports, surveys, checklists, and related documents. Information often includes address, contact person, business name, date, inspector, type of facility, description of protection, comments, corrections made, and other information. Semipermanent: Keep digital record one year after disconnection or 10 years, whichever is

longer. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Disinfection Profiling & Benchmarking Records: Records relating to disinfection profiling

and benchmarking for Giardia lamblia or virus inactivation.

Permanent Keep digital records permanently Federal regulations (40 CFR 141.571) require these records to be kept

permanently. Idaho Code § 50-907(6) (a)-(e) provides that these paper records, once

scanned, may be disposed of after notice is given to the Idaho State Historic Society.


111

Drinking Water Grant & Loan Records: Records relating to Idaho Department of Environmental Quality grants and loans for water facilities, including: application form and checklist, authorizing resolution, engineering contract checklist, certificate of negotiation, proof of professional liability insurance, certification of financial and management capability, and other documents.

Semipermanent: Keep digital record three years after grant closure or loan payoff. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Equipment Maintenance & Calibration Records: Records documenting the maintenance

and calibration of equipment and instruments used to monitor water treatment operations. Useful in verifying reliability and for reference by regulatory agencies. May include logs, reports, and related records. Information typically includes date, type of equipment maintained or calibrated, tests conducted, repairs needed, comments, and related information. Semipermanent: Keep digital record three years after equipment removed from service. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Fluoride Analysis Records: Daily records of flow and amounts of fluoride, and weekly

analyses of fluoride in finished water.



Idaho regulations (IDAPA 58.01.08.552.06) require these records to be kept

at least five years. Free Chlorine Residual Analysis Records: Analyses made at least daily for free chlorine

residual for systems using ground water that add chlorine for disinfection.

Temporary: Keep digital record two years. Idaho regulations (58.01.08.552.05) require these records to be kept at least

one year.



112

Hydrant Records: Records documenting the location, specifications, maintenance, testing,

and repair of water hydrants in the city water system. May include lists, charts, logs, reports, and related records. Information typically includes location, make, description (main size, valve size, flow capacity, etc.), maintenance and repair narratives, dates, authorizations, and related information. Semipermanent: Keep location and specification digital records until hydrant permanently

removed from service.



Lead & Copper Control Records: Records documenting treatment triggered by lead and

copper action levels measured in samples collected at consumers’ taps, including corrosion control treatment, source water treatment, lead service line replacement, public education, and supplemental monitoring.

Semipermanent: Keep digital record twelve years. Federal regulations (40 CFR 141.91) require these records be kept at least

12 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Non-Compliance Corrective Action Records: Records documenting action taken by the city

to correct violations of primary drinking water regulations. May include reports, logs, and related records. Temporary: Keep digital record three years after last action. Federal regulations (40 CFR 141.33) require these records to be kept at least

three years after the last action taken with respect to the particular violation. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Sanitary Survey Records: Records documenting surveys examining the overall sanitary

condition of the city water system. May be conducted by the city, private consultants, or state/federal agencies. Records may include written reports, summaries, and related documents.


113

Permanent: Keep digital reports and summaries permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep all other digital records ten years. Federal regulations (40 CFR 141.33) require written reports, summaries and

communications relating to sanitary surveys must be kept at least 10 years after completion of the survey.



Secondary Contaminant Reports: Reports documenting the analysis of water samples to

determine the level of secondary contaminants. Secondary contaminants are those which, at levels generally found in drinking water, do not present a health risk but may affect taste, odor, and color of water, as well as stain plumbing fixtures and interfere with water treatment processes. Information typically includes date, report number, analyst, time of sample collection, contaminant levels, and related information. Semipermanent: Keep digital record 10 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Strip & Circle Chart Records: Records documenting the continuous monitoring of various

water treatment operations. May include strip charts, circle charts, and similar monitoring records. Information often pertains to reservoir levels, pump flows, distribution line pressure, and related subjects. Temporary: Keep digital record three years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Valve Maintenance Records: Records documenting the location, specifications,

maintenance, and repair of valves in the city water system. May include lists, charts, drawings, reports, logs, and related records. Information typically includes: valve location, identification number, run of pipe, size, make, year installed, depth, turns to open and normal position,


114

narratives of valve maintenance and repair, tests run, personnel completing work, dates, and related information. Semipermanent: Keep digital record of location and specification records one year after

valve removed from service.

Keep all other records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Variance & Exception Records: Records documenting variances and exceptions granted to

the city by regulatory agencies concerning water treatment operations. Information typically includes date, conditions of variance or exception, expiration date, and related information. Semipermanent: Keep digital record five years after expiration of variance/exception.

Federal regulations (40 CFR 141.33) require these records be kept at least

five years after expiration of the variance/exception.


Water Bacteriological Quality Analysis Reports: Reports documenting water samples taken

from various locations throughout the city water system and supply sources for bacteriological tests. Information includes location, collection date, person taking samples, sample type, analysis date, laboratory name, person performing analysis, analytical method used, and the results of the analysis. Semipermanent: Keep digital record five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Federal regulations (40 CFR 141.33) require these records be kept at least

five years. Water Chemical & Radiological Analysis Reports: Records documenting water samples

taken from various locations throughout the city water system and supply sources for chemical and radiological tests. Information includes location, collection date, person collecting sample, sample type, analysis date, laboratory name, person conducting analysis, analytical method used, and results of the analysis. Semipermanent: Keep digital record 10 years.


115

Federal regulations (40 CFR 141.33) require chemical analyses be kept at

least 10 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Water Consumption Reports: Reports documenting statistics of daily, monthly, and annual

water consumption. Useful for prediction of future flows and peak demands. Information may include water consumption in millions of gallons and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs. Permanent: Keep digital annual reports permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital information not summarized in annual report 10 years. Idaho Code § 50-907(2)(g) provides that the city council may declare these


Temporary: Keep digital information summarized in annual report two years. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Water Line Maintenance & Repair Records: Records documenting the maintenance and

repair of city-owned water lines. May include reports, summaries, and similar documents usually compiled from daily work records on a monthly or quarterly basis. Information often includes location, narrative of work completed, amount and type of materials used, personnel completing work, dates of activities, authorization, and related data. (SEE ALSO Valve Maintenance Records, Hydrant Records, and Activity Reports in this section.) Semipermanent: Keep digital records requiring an engineering stamp two years after water

line permanently removed from service.

Keep other digital records five years. Idaho Code § 50-907(2)(g) provides that the city council may declare these



116

Water Quality Complaint Records: Records documenting complaints received from the

public about the quality of city water. Information typically includes name, address, and phone number of complainants; nature of complaint; location; description of water; name of person responding to complaint; narrative of investigation; and resolution. Temporary: Keep digital copy three years after last action. Idaho Code § 50-907(3)(d) provides that these records must be kept at least


Water Treatment Operations Records: Records not listed elsewhere in this schedule, which

document water treatment operations, created on a daily, monthly, or annual basis. Records may include state or federal required reports. May consist of reports, logs, log sheets, and related records. Subjects may include amount and types of chemicals used, filter rates, etc. Permanent: Keep digital annual reports permanently. Idaho Code § 50-907(1)(h) which provides that other records may be


Semipermanent: Keep digital record of all other reports five years, or as requested by state

or federal agencies, whichever is longer.

Idaho Code § 50-907(2)(e) provides that departmental reports must be kept at least five years. Idaho Code § 50-907(6)(a)-(d) provides that these paper records, once scanned, may be disposed of.

Water Turbidity Reports: Reports documenting the analysis of water samples to determine

the level of cloudiness caused by suspended particles. Information typically includes date, report number, analyst, time of sample collection, turbidity unit values for routine and check samples, and related information. Semipermanent: Keep digital record 10 years. Federal regulations (40 CFR 141.175) require that the results of individual

filter monitoring must be kept at least three years. Idaho Code § 50-907(2)(g) provides that the city council may declare these



117

Index Term of Retention Definitions

Permanent records Permanent records shall be retained by the city in perpetuity or may be transferred to the Idaho state historical society’s permanent records repository upon resolution of the city council. Once a permanent record is retained in a non-paper medium the original paper document shall be considered a copy of the record and may be destroyed after compliance with the provisions of this subparagraph. Prior to destruction of original paper documents, the city clerk shall provide written notice, either by electronic or physical delivery, including a detailed list of the documents proposed for destruction to the Idaho State Historical Society. The Idaho State Historical Society shall have thirty (30) days after receipt of the notice to review the list and respond in writing, either by electronic or physical delivery, to the city clerk identifying any documents that will be requested to be transferred from the city to the historical society for retention in the permanent records repository. Any documents that will not be transferred for retention in the permanent records repository may be destroyed. If the city clerk receives no written response within thirty (30) days after the notice was received by the historical society, then the records proposed for destruction may be destroyed. Permanent records shall not be destroyed, except for paper originals of permanent records retained in a non-paper medium. Permanent records may be transferred to the Idaho State Historical Society’s Permanent records repository upon resolution of the city council. Semipermanent records Semipermanent records shall be kept for not less than five (5) years after the date of issuance or completion of the matter contained within the record. Once a semipermanent record is retained in a non-paper medium the original paper document shall be considered a duplicate of the record, and may be summarily disposed of or returned to the sender; and the provisions of this section related to retention and destruction of semipermanent and temporary records shall apply only to the record retained in the non-paper medium. Semipermanent records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of semipermanent records retained in a non-paper medium. Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. Temporary records Temporary records shall be retained for not less than two (2) years, but in no event shall financial records be destroyed until completion of the city’s financial audit as provided in section 67-450B, Idaho Code. Once a temporary record is retained in a non-paper medium the original paper document shall be considered a duplicate of the record, and may be summarily disposed of or returned to the sender; and the provisions of this section related to retention and destruction of semipermanent and temporary records shall apply only to the record retained in the non-paper medium. Temporary records may be destroyed only by resolution of the city council and upon the advice of the city attorney, except for paper originals of temporary records retained in a non-paper medium as provided in Idaho Code § 50-907(6)(d). Such disposition shall be under the direction and supervision of the city clerk. The resolution ordering destruction shall list in detail records to be destroyed. Historical records Historical records shall consist of records which, due to age or cultural significance, are themselves artifacts of historical value. Historical records have enduring value based on the administrative, legal, fiscal, evidential, or historical information they contain.


118

Historical records shall be retained by the city in perpetuity or may be transferred to the Idaho State Historical Society’s permanent records repository pursuant to subsections 8 and 9 of section 67-4126, Idaho Code, upon resolution of the city council. Even if a historic record is retained in a non-paper medium, the original paper record shall also be retained by the city in perpetuity, or it may be transferred to the Idaho State Historical Society’s permanent records repository upon resolution of the city council. Historical records may not be destroyed but may be transferred to the Idaho state historical society’s permanent records repository upon resolution of the city council. Digital records The city may reproduce, retain and manage records in a photographic, digital or other non-paper medium. The medium in which a document is retained shall accurately reproduce the record in paper form during the period for which the document must be retained and shall preclude unauthorized alteration of the document. Whenever any record is retained in a non-paper medium, the city clerk shall maintain, throughout the scheduled retention period for such record, suitable equipment for displaying such record at not less than original size and for making copies of the record

BLANK PAGE


AGENDA ITEM INFORMATION SUBJECT: Request to Approve Resolution 21-08 Adopting the 2021 Governance Manual Update


or Supporter



n/a Airport Library

TIMELINE: Complete July, 2016 Information Systems Grant Coordinator

SUMMARY STATEMENT: At the January 29th Council Retreat, it was identified that the Governance Manual needed to be updated with a process for appointing Council Members to vacancies. Council reviewed the proposed update to the Governance Manual at their February 11, 2021 Council Meeting. The update amends pages 1 and 2 of the adopted 2016 version of the Governance Manual. After review of the proposed changes, Council directed staff to prepare a resolution to adopt the Governance Manual Update as proposed. The resolution and Updated Governance Manual are attached. RECOMMENDED ACTION: Approve Resolution 21-08 Adopting the 2021 Governance Manual Update and authorize the Mayor to sign all necessary documents


of 1 Resolution 21-08 Governance Manual Update February 25, 2021


A RESOLUTION OF THE CITY OF MCCALL ADOPTING THE UPDATED MANUAL OF CITY GOVERNANCE POLICIES, PROCEDURES, AND GUIDELINES FOR THE COUNCIL-MANAGER FORM OF GOVERNMENT. WHEREAS, the City Council desires that city government be transparent and accountable to the public; and WHEREAS, the City Council seeks to govern in a manner that is responsive to the community, in collaboration with City management, and in a business-like and professional manner; and WHEREAS, written principles, policies, and procedures best assure an atmosphere conducive to principled, accountable, and transparent governance; and WHEREAS, it was identified by the Council and staff the need to update the manual to meet the current practices of the Council; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF McCALL DOES HEREBY RESOLVE AS FOLLOWS: Section 1: There is hereby adopted by reference, "City of McCall Manual of City Governance Policies, Procedures and Guidelines" dated February 25, 2021, which is attached hereto as Exhibit "A". Section 2: This Resolution shall take effect and be in force immediately upon its passage and approval. Passed and approved this 25 day of February 2021.


Manual of City Governance Policies, Procedures, and Guidelines

Resolution No. 13-23 Adopted December 19, 2013

Resolution No. 16-18 Revised and Adopted

July 14, 2016

Resolution No. 21-08 Revised and Adopted

February 25, 2021

EXHIBIT A

pg. 2 Governance Manual Rev 2021

Vision Statement McCall will be a diverse, small town united to maintain a safe, clean, healthy, and attractive environment. It will be a friendly, progressive community that is affordable and sustainable. McCall’s unique character is defined by its environment, history, culture, and people. Preserving and enhancing the character and exceptional environment of the McCall Area, in concert with providing guidance for growth, is a fundamental purpose of the Comprehensive Plan.

Mission of the Council The McCall City Council is the Governing Board for the City. The Council is responsible for establishing the legislation, policies, and overall direction for the City. The City Council’s authority is defined by Idaho Code and McCall City Code. There are many relevant portions of Idaho Code, including Title 50, Chapter 7, and Title 50, Chapter 8.

Purpose This manual, and its governance policies and rules of procedure, are designed to provide guidance for the Council and City Administration. They are not to be considered restrictions or expansions of Council authority. These rules have been prepared from review of many statutes, ordinances, court cases and other sources but they are not intended to be an amendment or substitute for those statutes, ordinances, court decisions or other authority.

Use of Rules by Council No action taken by a Councilor or by the Council which is not in compliance with these rules, but which is otherwise lawful, shall invalidate such Councilor’s or Council action or be deemed a violation of oath of office, misfeasance or malfeasance. No authority other than the Council may enforce these rules or rely on these rules. References to other documents or laws included herein do not signify the intent to incorporate such documents in their entirety. Failure of the Council to follow any of these rules shall be considered a Council decision to waive such rule. No notice of such waiver need be given.

Public Use or Reliance Not Intended Because these rules are designed to assist the Council and not to provide substantive rules affecting constituents, it is expressly stated that these rules do not constitute land use regulations, Official controls, “appearance of fairness rules”, public hearing rules or other substantive rules binding upon or to be used by or relied upon by members of the public. These rules do not amend statutory or other regulatory (such as ordinance) requirements.

Amendments or Suspension of Portions of this Manual Amendments of all or any part of these rules may be made by resolution or temporarily suspended by motion until changed, provided there is no conflict with any superior statute.


Table of Contents

FUNCTIONING OF CITY COUNCIL………………………………............... pg 1 CITY ADMINISTRATION………………………………………………………… pg 2 RELATIONSHIP BETWEEN COUNCIL, CITY MANAGER, STAFF, AND PUBLIC …………………………………....... pg 4 TYPES OF GOVERNING ACTIONS …………………………………………… pg 5 GOVERNING ACTIONS BY ORDINANCE …………………………………… pg 8 LEGAL CONSIDERATIONS……………………………………………………. pg 9 COUNCIL MEETINGS ………………………………………………………….. pg 10 COUNCIL MEETING AGENDAS AND PACKETS …………………………… pg 18

pg. 1 Governance Manual Rev

FUNCTIONING OF CITY COUNCIL

Values City leaders, including members of the Council, the City Manager, and Officers, listen to the community in a way that fully represents the community’s interests and goals. Council and staff should make the maximum effort to collaborate in every endeavor, seeking consensus as often as possible. Council Members should individually, and collectively, demonstrate the ability to lead and reason together. City leaders exhibit respect for the professionalism and ethical conduct of the City Manager and staff. Leaders strive to achieve sustainable outcomes in City policies and administration, with sustainable results for the community, environment, and for City finances and the local economy. Council Members Any person shall be eligible to hold the office on the city council who is a qualified elector of the city at the time their declaration of candidacy or declaration of intent is submitted to the city clerk and remains a qualified elector during their term of office. The council shall have all powers delegated under general law, appoint a chief administrative officer to be known as the city manager, and confirm all appointments of department heads made by the city manager. The Council consists of five (5) Officials, each elected to four (4) year terms. The terms are staggered with two (2) or three (3) having terms expiring at the end of odd-numbered years. Individual Council Members do not have governing power as individuals, but only when meeting as a Council, when a quorum (three or more) is present. The City shall comply with the Open Meeting Act under Idaho law. Biennially at the first meeting of the new Council, the members shall choose by majority vote a Mayor from amongst the members and select the Council President, who presides at meetings and coordinates with the City Manager when the Mayor is unavailable or absent. In the absence of both of the Mayor and Council President, the meeting will be presided over by a member of the Council selected by a majority of the Council Members at such meeting. The Council also selects individual Council liaison roles based on the desire, qualifications, and skills of interested Council Members. It is a duty of staff and Council who represent the City to advocate positions that are consistent with City policies, projects, and plans. Council approves liaison duties to community organizations for arts, human services, business community, tourism organizations, etc., based on desire and qualifications. One or more Council Members may “sponsor” an ordinance or resolution, including amendments to any City codified ordinance. Council expense reimbursement is limited to the current budget; travel and other expenses must be supported by receipts; and may be subject to other limits on type and amount. Filling Council Vacancies If a vacancy occurs, the Council will follow the procedures provided in MCC Title 1, Section 1.8.8, in order to fill the vacancy with the most qualified person available until an election can be held as provided by IC Title 50, Chapter 4. The Council will publish a notice of the vacancy, the procedure, and distribute the application form for soliciting candidates. The Council will draw up an application, which contains relevant information to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council’s selection of the new Council Member.


McCall City Code 1.8.8: PROCEDURES FOR FILLING VACANCIES ON COUNCIL: In the event a vacancy exists in the membership of the Council, the Council shall adopt a motion to meet as a Committee of the Whole. The Committee of the Whole shall consider the matter of an appointment to fill such vacancy, make a recommendation to the Mayor and adjourn. The Council then having been called back into its session; the Mayor shall appoint such person as was recommended by the Committee of the Whole; the Mayor may vote against confirmation of that appointment if the Mayor chooses to do so. Committee of the Whole Defined: The entire membership of a legislative body, sitting in a deliberative rather than a legislative capacity, for informal debate and preliminary consideration of matters awaiting legislative action. Process after the interview of each candidate:

• Mayor will ask for a motion to meet as a committee of the whole, motion will require a roll call vote

• The City Clerk will act as facilitator.

• The Council will: o Discuss the merits of each applicant. o Make nominations of candidates to fill the vacancy, there may be multiple nominations o Discuss the merits of each nomination o Come to a consensus of one candidate to be appointed

• Mayor will call the Council back into Session Once the Council is back into regular session the Mayor will then call for a motion of appointment, motion will require a roll call vote. Mayor Duties (“Mayor”) The Council-selected Mayor presides at Regular and other Meetings of the Council. Serving as Mayor of the meeting shall not in any way abridge the right of the Mayor to vote on matters coming before the Council at such meeting; however has no veto power. In addition to the powers conferred upon them as a Council Member, the Mayor is to be recognized as the Official Head of the City for all ceremonial purposes, by the courts for the purposes of serving civil processes, and by the Governor for military purpose. The Mayor may use the title of Mayor in any case in which the execution of contracts or other legal instruments in writing, or other necessity arising from the general laws of the State of Idaho may require, but this shall not be construed as conferring upon the office administrative powers or functions of a Mayor under the general laws of the state per Idaho Code. In addition to the powers conferred upon him or her as Mayor, he or she shall continue to have all the rights, privileges, and immunities of a member of the Council. See IC 50-809 and Title 1, Chapter 8, for a complete description of the duties of the Mayor.


Mayor Selection • The City Clerk will act as facilitator

o A review of the Mayoral Duties will be provided and discussed o Poll each Council Member with the question “Would you like to serve as Mayor and

why?”

• The Council will: o Discuss the merits of each interested person o Make nominations of candidates to fill the position of Mayor, there may be multiple

nominations o Discuss the merits of each nomination o Come to a consensus of one candidate to be appointed

• The Clerk will then call for a motion of appointment, motion will require a roll call vote.

Council President Biennially at the first meeting of a the Council, or periodically, the members thereof, by majority vote, may designate one of their number as Council President for such period as the Council may specify, to serve in the absence or temporary disability of the Mayor; or, in lieu thereof, the Council may, as the need may arise, appoint any qualified person to serve as Council President in the absence or temporary disability of the Mayor. Council President Selection

• The Mayor will act as facilitator o A review of the Council President Duties will be provided and discussed o Poll each Council Member with the question “Would you like to serve as Council

President and why?”

• The Council will: o Discuss the merits of each interested person o Make nominations of candidates to fill the position of Council President, there may be

multiple nominations o Discuss the merits of each nomination o Come to a consensus of one candidate to be appointed

• The Mayor will then call for a motion of appointment, motion will require a roll call vote.

Council Liaison With Council approval, a Council Member may serve for two calendar years as the Council’s Liaison (i.e. representative), to an organization. A Liaison is responsible for facilitating communication, collaboration, and coordination with the designated organization, and with regular reporting and accountability to the Council. There are typically Council Member Liaisons to four types of organizations:


1. A county-wide or regional policy or governing body or intergovernmental organization (such as the Valley County Economic Development Council);

2. A community organization (such as an arts, business or social service organization, such as the McCall Chamber of Commerce);

3. A governing or inter-agency board functioning in the City (such as the McCall Redevelopment Agency); and

4. A citizen board, commission, or committee of the City. CITY ADMINISTRATION City Manager The City Manager is the chief administrative officer of the City. The City Manager is appointed by and directly accountable to the Council for the execution of the Council’s legislative policy directives, and for the administration and management of City departments. The powers and duties of the City Manager are defined by State law (IC 50-811) and City Code. Such duties may be expanded or clarified by job description, resolution, or Council directive (motion). Balanced with the City Manager’s accountability to the Council for policy execution is the need for the Council to allow the City Manager the freedom to perform those duties and responsibilities in his/her day-to-day management. The City Manager, as the Chief Administrative Officer of the City, prepares the proposed budget; administers code and policy, and carries out policies and procedures adopted by the Council. The City Manager makes appointments and removals of employees and may delegate such powers to department heads, provided, that nothing herein shall be construed to prohibit the Council, while in a duly called Council Meeting, from fully and freely discussing with the City Manager, anything pertaining to appointments and removals of City officers and employees and City affairs. The City Manager shall attend all meetings of the City Council, unless excused by the Mayor or Council. The City Manager may recommend for adoption by the Council such measures as he/she may deem necessary or expedient, prepare and submit to the Council such reports or proposals as may be required by the body or as the City Manager deems advisable to submit; keep the Council fully advised as to the business and finances of the City; and when appropriate, shall take part in the Council’s discussion on all matters concerning the welfare of the City. In the event that the City Manager is unable to attend a Council Meeting, the City Manager shall appoint a key staff member to attend the meeting as the representative of City Administration. During Council Meetings, the Mayor should rely on the City Manager to introduce the administrative participation on agenda items and should offer opportunity for comment or recommendation of the City Manager before final vote on important matters. Role of City Attorney The City Attorney’s ultimate client is the City itself – a municipal corporation. The City Attorney is contracted by the City Council. The City Attorney’s relationship to the local government is similar in a number of respects to that of an attorney who represents a corporation. In that capacity, the City Attorney provides legal advice to the City Council, the City Manager, the Department Managers, and other City staff. The City Attorney attends all Regular Council Meetings.


The City Attorney may represent the City in actions brought by or against the City or against City Officials in their Official capacity. However, other attorneys may be contracted to handle specific cases because of the nature of the case. The City Council cannot prohibit the City Manager from having access to the City Attorney’s advice. For reasons of efficiency or cost effectiveness, the Council may decide that certain legal questions should be channeled to the City Attorney through the City Manager to ensure that questions are clearly worded and communications back to Council are consistent. Role of the City Clerk The City Clerk shall adhere to the requirements of Idaho Code, and shall be the ex-officio Clerk-of-the-Council, and, as such, shall attend all meetings of the City Council. The City Clerk shall keep minutes as required by law, and shall perform such other duties in the meeting as may be required by the Council, or City Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to act as Clerk-of-the-Council. The Clerk-of-the-Council shall keep minutes which identify the general discussion of the issue and complete detail of the Official action or consensus reached, if any. The City Clerk shall make an audio recording of the proceedings of all public hearings and Regular Meetings; recordings of Work Sessions and quasi-judicial proceedings are optional unless so requested by any Council Member. Recordings of executive sessions of the Council are not required. The Clerk shall keep, and make available, an agenda and date for each recording, which will facilitate location of the recorded proceedings. Any City Council Member may request to have his or her written and submitted comments printed as part of the Official record of the Council Meeting. Any member of the Council may also request that extraneous written remarks from the public, City staff, committees, boards, or commissions also be included in the record of the meeting. If there is no objection by a Council Member, the comments or written remarks shall be included by the City Clerk in the minutes of the meeting. If there is an objection to such printing of the comments, the City Council shall decide the matter by majority vote. Oral comments, which the Council Member wishes to be included as part of the Official record, shall likewise be provided in writing by the Council Member making the comments to the City Clerk. RELATIONSHIP BETWEEN COUNCIL, CITY MANAGER, STAFF, AND

PUBLIC Council establishes budgetary authority for departments and positions, but does not interfere with the City Manager’s management of City employees. City Council will adhere to the separate and distinct policy and management roles of Council and the City Manager. Administrative policy and complaints are handled by the City Manager and Department Heads; legislative policy is established by Council. Council reviews the City Manager’s performance annually. The City Manager is responsible for performance reviews of subordinates. In order for the Council to carry out its policy-setting role, information from the Staff and other sources is needed, such as existing state and city codes or applicable code sections, County property data, and any applicable history concerning the matter at hand. Council Members are encouraged to interact informally and casually with City staff for the purpose of gathering information, obtaining progress reports on policies and programs or providing information to staff


relevant to their Council office. However, Council Members should be careful, in such interaction, to avoid giving direction or advice to members of City staff, which may conflict with the City Manager’s directives. City staff should provide their supervisor with the same information shared with Council Members. In recognition of the limitations of staff time and resources, the Council will not request unnecessary information. An exceptionally time-consuming request of staff by the Council may require a majority vote at a regular meeting of the Council, such as for a specific action item or resolution. Neither the Council, nor any of its committees or members, except as provided herein, shall direct the appointment of any person to, or his or her removal from, office by the City Manager or any of his or her subordinates. Except for the purpose of inquiry, the Council and its members shall deal with the administrative service solely through the City Manager and neither the Council nor any committee or member thereof shall give orders to any subordinate of the City Manager, either publicly or privately. The provisions of this section do not prohibit the Council, while in a duly called Council Meeting, from fully and freely discussing with the City Manager anything pertaining to appointments and removals of City officers, department heads, and employees and City affairs. When performance complaints are made by citizens about staff actions or non-action directly to an individual Council Member, or in a Council Meeting or committee meeting, the Council or Council Member should then refer the matter directly to the City Manager for review and/or action. The individual Council Member or the Council may request to be informed by the City Manager of the action or response made to the complainant. The Council and Administration will adhere to laws on public access to documents. The City Manager shall be responsible for the City communications function, but controversial communications shall be promptly copied to Council. However, any member of the Council may communicate directly with a constituent or the press on issues which are of interest to the public. Although citizens’ direct access to elected Officials is to be encouraged to help develop public policy, City Council Members should not develop a "personal intervention" pattern in minor calls for service or administrative appeals which may actually delay a timely customer service response. The best policy is to get the citizen into direct contact with the appropriate department or the City Manager, unless an unsatisfactory result has occurred. Contract Administration Prior to issuing a request for proposals or a request for qualifications the City Manager, or designee, will, as a first touch to the Council, initiate a discussion to receive initial direction and feedback for contract development and negotiations. The City manager shall conduct or oversee all preliminary development and negotiations with the other party, including the scope of services to be performed and the compensation for those services. Council members shall not engage in contract negotiations except at a duly called meeting of the Council. At the end of negotiations, the City Manager shall present the negotiated contract to the Council for approval, rejection, or rejection with directions for amendment. If exempt from disclosure under Idaho law, negotiations and deliberation may be conducted in private, and otherwise, the process shall be open. All contracts developed or negotiated by the City Manager are subject to approval of the Council.

TYPES OF GOVERNING ACTIONS


Rules of Order Rules of order not specified by statute, ordinance, or this Manual shall be governed by Rules of Procedures as adopted by Council. ROBERT’S RULES OF ORDER procedures have been modified to better fit the Rules of Order of the McCall City Council. The City Council, with five members, including the Mayor, operates in an informal manner as compared with a larger assembly, such as the United States Senate, with 100 members. Therefore, in order for a Council Member to obtain the floor to speak, whether in debate or during general discussion, one only needs to secure the attention of the Mayor by raising their hand or simply being recognized visually by the Mayor. Each Council Member may then speak from his chair and is not required to stand or speak from the lectern. The Mayor may also request the advice or opinion of each Council Member in turn to speak on an agenda item. When extended debate on an issue is expected, the Mayor may, in advance of the debate, allot specific time periods for members to speak in support or opposition of the issue. Motions to adopt a Resolution or an Ordinance, or other matter on the agenda, should normally be made after presentation by a member of the Staff who has prepared the document and after preliminary discussion by the Council, either within the Council or as in a conversation with members of the Staff. In this way a more complete and adequate understanding of the matter is achieved. When the Mayor determines that sufficient preliminary discussion has occurred on the matter, it will then be appropriate to call for a Motion for action, followed by a sufficient second. Then further debate may occur, with Council Members to speak in favor of, or in opposition to, the matter. While Robert Rules present discussion after a motion is made, the Council is best served when enough discussion precedes a motion to ensure sound decision-making. The Mayor is encouraged to facilitate sufficient discussion and deliberation prior to the introduction of a motion, after which further discussion is certainly appropriate; however should be limited. Also, amendments to the matter may also be introduced, seconded, and voted upon. Finally, the question on the main motion is put by the Mayor, or the question is moved to cease debate and either adopted or defeated, wherein further debate may occur. For the McCall City Council, with five members, the typical requirement for a 2/3 vote is not logical; thus, in those cases (such as for limiting debate), a majority vote of the full Council (three of the five) is required. The rules of parliamentary procedure practice as contained in ROBERT’S RULES OF ORDER may guide the McCall City Council in all cases to which the rules are applicable, provided that the rules are not in conflict with this Manual, with the ordinances and Codes of the City of McCall, or with State or Federal law. The Three Touch Rule Decision-makers and citizens at all levels of the City should have adequate time to thoughtfully consider the issues prior to final decisions. It is the intent of the Council that the Council and Administration should abide by the “Three Touch Rule” whenever possible (unless an exception applies). The following procedural guidelines are designed to avoid “surprises” to the Council, citizens, and administrative personnel.


Any pending request or proposal for adopting or changing public policy, ordinances, resolutions or directives which will require a decision of the City Council or Administration should normally “touch” (oral, written or any combination thereof) the decision makers at least three separate times. Quasi-judicial matters and any subject discussed in executive sessions are excluded from application of the “Three Touch Rule.” It is recognized that the hands of decision-makers should not be tied unnecessarily. Unexpected circumstances may arise wherein observance of the "Three Touch Rule" is impractical. However, when unusual circumstances arise which justify a “first discussion” decision, the persons requesting the expedited decision should also explain the timing need. The Three Touch Rule excludes staff reports and other general communications not requiring a future Council decision. Motion A motion is a form of action taken by the Council to direct that a specific course of action be taken or executed on behalf of the municipality. A motion, once approved and entered into the record, is the administrative equivalent of a resolution in those instances where a resolution is not required by law, and where such motion is not in conflict with existing State or Federal statutes, City ordinances, or resolutions. Proclamation A Proclamation is a public or official announcement by the City Council, especially one dealing with a matter of great importance. Some examples of annual proclamations are Arbor Day Proclamation, Fair Housing Proclamation, and Fire Prevention Week Proclamation. Proclamations may also be initiated by the public to honor a citizen or business within the community. Citizens may make a request of the Council, City Manager, or City Clerk for a consideration of a proclamation. Once the request has been vetted with the Council staff members will prepare a proclamation to be proclaimed by motion of the Council. Resolution An adopted resolution is an administrative act and is a statement of policy or direction concerning matters of special or temporary character. Council action shall be taken by resolution when required by law or in those instances where it is desired to prepare an expression of policy that is more comprehensive or more meticulously worded than a just a motion. A resolution is approved by a motion of the Council in which the title of the resolution is the motion voted upon by the Council. The “Three Touch Rule” may apply where the Council should have three touches on the policy being proposed for adoption prior to adoption. While resolutions are often just a statement of policy, a resolution may have the force of law (e.g., a resolution setting permit fees, or a resolution declaring certain City property to be surplus). A policy is a document that outlines what a government is going to do and what it can achieve for the society as a whole. It also outlines any and all methods and principles that the government or any entity, for that matter, will use to achieve its directive. Essentially, a policy sets out the goals and planned activities of an entity, whereas a law may be needed to pass to enable government to put in place the necessary institutional and legal frameworks to achieve their aims as set out in the policy. A policy is an informal document that just lists and states what must be done and what is intended to be done in the future. Ordinance


An Ordinance is a formal legislative act of the Council and should be used whenever the Council intends to pass a regulatory measure. Council action shall be taken by ordinance when required by law, or where prescribed conduct may be enforced by penalty. An ordinance is a legislative act within its sphere as much as an act of the State Legislature. The general guiding principle is that actions relating to subjects of a permanent and general character are usually regarded as legislative and should be addressed through an ordinance, and those providing for subjects of a temporary and special character are regarded as administrative and should be addressed through a resolution. Legislation is another term meaning statutory law. These laws have been enacted by a legislature or, in the case of a city, by the Council. Legislation can also mean the process of making the law. In order for the Council to adopt an ordinance there are steps that need to be taken, the “Three Touch Rule”. First the idea of the ordinance will be presented to the Council to ensure that the Council is in favor of developing such an ordinance. Second the first draft of the ordinance is presented to Council for review. Third the ordinance is brought to the Council for adoption. For some complex issues or lengthy ordinances step two may happen over two or three meetings of the Council. In order for the Ordinance to be adopted it must be voted on by the majority of the Council and approved by the majority of the vote. There are instances where the Council will be asked to approve an ordinance the first time they see it, primarily planning and zoning issues since these issues are first vetted through the Planning and Zoning Commission.

GOVERNING ACTIONS BY ORDINANCE

Comprehensive Plan Amendment Such an amendment is a legislative act in which the Council amends all or part of the Comprehensive Plan after the Planning and Zoning Commission has deliberated, held public hearings, and made recommendation(s) to the Council. The Council likewise may hold a public hearing before passage; see Title 3, Zoning Ordinance, Chapter 18. Budget Adoption or Amendment Legislative acts adopting or amending the budget document for the City on an annual basis. Although the budget is a maximum spending plan, it must be managed by the City Manager to operate within actual revenue received for each fund during the fiscal year. The Capital Improvement Plan CIP is a five (5) to ten (10) year plan which is a companion to the budgeting process and which establishes priorities for construction or replacement of capital facilities and equipment of the City. Quasi-Judicial Ruling A quasi-judicial ruling is an administrative ruling made by the Council, Hearing Examiner, or Planning Commission wherein the process and facts to be heard and judged are prescribed by regulatory laws or ordinances and, as such, is appealable to a higher authority or court of law. Roll Call Votes In all roll call votes, the names of the members of the Council shall be called in order, with the first called the member who has made a motion and the second called the member who has seconded such motion, and the remainder shall be called alphabetically in each vote. Any Council


Member may request a roll call vote; normally, roll call votes are taken if the motion involves the approval of a document requiring a signature such as, but not limited to, an ordinance, resolution, or contract. Each member of Council is obligated to vote on an item of business before the Council, except when a bona fide conflict of interest exists. For purposes of recording the total votes on an item of business, a member’s abstention shall be so noted and entered into the record along with the reason for abstaining.

LEGAL CONSIDERATIONS

Immunity and Indemnification of Officials for Individual Actions in Good Faith City Officials, appointed or elected, may be indemnified by the City (or by insurance purchased by the City) for actions taken by an Official within the scope of his or her duties. An Official should therefore take care to act within the scope of his or her duties and not cause City or personal liability by virtue of individual actions taken in the absence of legal advice. An employee or appointed volunteer of the governing body of a public agency is immune from civil liability for damages for any discretionary decision or failure to make a discretionary decision within his or her Official capacity, but liability shall remain on the public agency for the tortuous conduct of its Officials or members of the governing body. The City is insured through the Idaho Counties Risk Management Program (ICRMP), which provides broad coverage for damage claims and/or lawsuits brought against the City and its Officials. If a damage claim involves a covered claim against a City Official, then ICRMP will retain legal counsel to defend the City Official and will generally pay any resulting judgment or settlement amount. Please note ICRMP coverage is only available if the situation is the result of a City Official acting within the scope of her or his Official duties and (if the matter is) not otherwise excluded from coverage through the ICRMP compact with the City. Additionally, in the event that a damage claim and/or lawsuit is brought against a City Official that is related to the performance or failure to perform his or her Official duties and the matter is not covered through ICRMP, the City shall provide legal representation to defend the City Official and shall indemnify the City Official for the payment of the claim (if warranted) or any resulting judgment. The City will not indemnify and defend a City Official acting outside the scope of his or her Official duties, or if the claim and/or lawsuit is based upon a dishonest, fraudulent, criminal and/or malicious act. Process for Officials to Question the Legality of City Actions An unfounded assertion by a City Official that the City is acting in violation of law can cause undue risk and liability to the City, and may therefore constitute a breach of that Official’s duty to the City. Therefore, it is hereby the policy of the City that the following steps shall be followed if a City Official questions the lawfulness of the conduct (or proposed conduct) of the City, or of any of its Officials or staff.

1. Consult the City Attorney and fully describe the facts and issues which raise a question of illegality.

2. If the advice of the City Attorney does not resolve the concern, consult the City Manager.


3. If steps “1” and “2” do not resolve the concern, the Official may request an executive session of the full Council and if the matter rises to the level of presenting a risk of litigation.

4. Prior to completing steps “1” through “3”, it is a violation of the Official’s duty to the City to assert in public the opinion that the City is in violation of law.

Conduct of Officials with Regard to Litigation brought against City It is hereby the policy of the City that, once an individual or organization has filed a legal proceeding against the City, a City Council Member shall not engage in discussions or other communications with such individual (or the officers or directors of the organization) about the subject of the lawsuit without first disclosing the intent to do so to the Council and the City Attorney, either in public or in executive session. It is also hereby the policy of the City that its conflict of interest rules shall apply to elect Officials with regard to individuals or organizations threatening or pursuing a lawsuit against the City. Prohibition against Making Gifts of Public Funds Article VIII, section 4, of the Idaho State Constitution states: “No county, City, town, township, board of education, or school district, or other subdivision, shall lend, or pledge the credit or faith thereof directly or indirectly, in any manner, to, or in aid of any individual, association or corporation, for any amount or for any purpose whatever, or become responsible for any debt, contract or liability of any individual, association or corporation in or out of this state.” The Idaho Supreme Court has not directly addressed whether public funding of private non-profit entities is a violation of the public purpose doctrine, but it very likely is a violation. The Idaho Attorney General’s Office (AGO) issued an opinion on whether the State of Idaho could “loan” employees to a private charity, the United Way, for eight weeks to assist with fundraising. The opinion concluded that this activity would violate the public purpose doctrine because a state resource, employees paid with state funds, was used to benefit a private entity under private control. This gave favored status to a private enterprise at the expense of other organizations. See AGO 1995-O-0007 (November 1, 1995). A City may contract with private organizations to provide services to the public, if those are services that the City is authorized to provide. The private organization provides the services in question as an agent or contractor for the City. For instance, a City, having authority to provide recreational programs for its residents, may do so by contracting with a youth agency or senior citizens’ organization to operate recreational programs for those groups, under appropriate City supervision. The contract should be carefully drawn, however, so that the program or project remains the City’s own operation and is not an unlawfully broad delegation of City authority, or grant of City funds, to a private agency. Payments should be made pursuant to vouchers reflecting the satisfactory performance of services. Policies on Email Practices It is hereby the policy of the City that with respect to any email sent by a Council Member that contains information relating to the conduct of the government or the performance of any governmental or other City function, the email shall not be sent or copied to more than one other


Council Member (so as not to violate the Open Public Meetings Act), and any Council Member who receives such an email shall not forward the email to any other Council Member.

COUNCIL MEETINGS

All meetings of the Council and of any Committees thereof shall be open to the public, except as provided for herein. The Council shall not hold a meeting at any place where discrimination on the basis of race, creed, color, sex, sexual orientation, gender identity, age, or national origin is practiced. In cases of disorderly conduct, disorderly persons may be expelled, and if that is insufficient to restore order, the meeting place may be cleared and/or relocated. Respect and Decorum It is the duty of the Mayor and Council Members to maintain dignity and respect for their offices, City staff, and the public. While the Council is in session, the Council Members shall preserve civility, order, and decorum. No member of the public shall, by conversation or otherwise, delay, disrupt or interrupt the proceedings of the Council, nor disparage any person while speaking. Council Members and the public shall obey the proper orders of the Mayor and as stated in the Rules of Order adopted by the Council. Any person disrupting the business of the Council, either while addressing the Council or attending the proceedings, shall be asked to leave, or be removed from the meeting. Continued disruptions may result in a recess, forced removal, or adjournment as described elsewhere in this manual. Regular Meeting A Regular Meeting of the Council is a meeting convened on a regular series of dates (and at a time) adopted by Ordinance of the Council at the first meeting of the calendar year. At a Regular Meeting, the Council may conduct any business stated on the agenda that is publicly posted prior to the meeting, or the Council may approve additions or deletions to the agenda at the meeting in accordance with State statute. Public Comment At Council Regular Meetings, the agenda may include a period of time known as the Public Comment Period. Within that time period, any member of the public may be recognized by the Mayor and may address the full Council on any public issue. Unless Council determines otherwise, there will be no responses from Council or Administration during the Public Comment Period. Public comment is normally not appropriate during the business agenda of a Regular Meeting except during the designated Public Comment Period. It shall be predetermined by a vote of the Council whether an item to be adopted or approved by the Council will receive public comment. If the Council wishes to hear from the public on an item, then the opportunity for public comment will be posted on the Council Agenda. Council will set the rules for public comment in general as well as public comment on items to be adopted or approved by Council. These rules will be presented on each Council Agenda, also included is a designated time limit for each speaker. Other persons in attendance at the meeting shall not speak unless recognized by the Mayor. When the Mayor determines that there are no other public comments on the business item, discussion on the item will be closed to the public,


and only the City Council shall then engage in any final discussion on the matter and act on the business item without interruption from the public. Special Meeting A “Special” Council Meeting is a meeting other than a “Regular” Meeting, which may be called by the City Manager or a majority of Council Members. The notice of a Special Meeting must be posted at least twenty-four (24) hours prior to the meeting, and must state the items of business on the agenda. Unless an exception applies, the Council may not add to the agenda of a Special Meeting without giving twenty-four (24) hours notice of the added item. Executive Session An “Executive Session” is a portion of a public meeting that is conducted on a topic that is permitted by law to be discussed by a governing body or sub-agency in a non-public setting. Per IC 74-206: “The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (⅔) vote of the governing body.” Council Members shall not disclose confidential information learned or confidential documents provided during an executive session unless waived by the full Council. Unintended Meetings An unintended meeting may occur in violation of the Open Meetings Law if, without the requisite public notice, a quorum or more of a public body or sub-agency meets for an in-person or telephonic discussion, conducts an interactive email discussion of City business or conducts a “serial” meeting in which a Council Member meets or discusses with another member in sequential fashion, one after another. Remote Participation Council Members may participate in meetings remotely by speakerphone or video conferencing, as long as the Council Member(s) participating remotely can clearly hear those in attendance at the meeting and those in attendance can clearly hear the Council Member(s) participating remotely. Council Members participating by speakerphone or video conference are counted for quorum purposes and can vote just as if they were physically present at the meeting (IC 74-203(5)) Such a remote participation by any, or all, Council Members will be permitted when: all documents and exhibits are clearly visible or readable for all participants; the audio recording of the meeting allows the remote participant, the members of the public in attendance, and the other members of the Council to be heard; and the City Manager, or designee, and the City Clerk, or designee, are in attendance at the location designated in the meeting notice. The cost of such remote connectivity shall be paid by the Council Member requesting remote connectivity, unless waived by majority vote of the Council. Council Attendance Each person elected to the City Council must recognize a duty to attend all scheduled meetings of the Council. Frequent or habitual absences indicate to others a lack of commitment to the duties of the Council and, in effect, disenfranchise those voters who participated in the election of that Council Member. If a member of the Council finds that it is necessary to miss a scheduled meeting, then so advising the City Manager or another Council Member would be the polite and civil path to follow.


Work Session Regular or Special Meetings of the Council, or portions thereof, may be designated as a Work Session. A Work Session is generally held in a more informal manner or setting than a business meeting, and where the purposes may be, for example:

1. To study, deliberate or review one or more topics or emerging issues for potential action at a future date,

2. To vet the status of matters that are intended to be presented on the agenda of an ensuing business meeting unless exceptional circumstances apply,

3. To engage in public comment or dialog, or 4. To participate in presentations with City staff or other subject matter experts.

In general, final votes are not taken at a Work Session, but there are commonly procedural votes on the disposition of various matters. In general, because a Work Session is more informal and more interactive than a Business Meeting, the Mayor may have greater latitude to seek public comment on the issue under discussion. In this way, the Mayor may invite comment from time to time during the Session, advising the attendees to address comments to the matter on the Agenda. At Council Work Sessions, it may be predetermined and posted on the agenda the manner in which public comments and dialog are to be invited, depending on the nature of the Work Session and the amount of time available. A Work Session may require a vetting and review of agenda items that are expected to appear for future Council action at a Business Meeting. If so, the Work Session should include a review of clarity and completeness of the issues presented; discussion of the merits of the proposal; and a consensus to determine whether the item shall be advanced to a future meeting of the Council. A Work Session may involve emerging issues that may not be expected to appear at the next Council Meeting. These may include: staff or third party presentations; additional study by the Council or Staff; and interactive public comments and Council responses to comments. Interactive Dialog with the Public at Work Sessions At Council Work Sessions, the Mayor shall determine the manner in which public comments and dialog are to be invited, depending on the nature of the Work Session and the amount of time available. In general, the Mayor may allow more flexibility in accommodating comments and dialog on agenda matters under discussion than is generally allowed at a Regular Meeting, and the Mayor may allow responses and interactive dialog with Council Members, the Administration and/or other presenters. Retreat A Retreat is generally a Special Meeting called for the purpose of very informal discussion dealing with goals, objectives, and guidelines for future activity of the organization. At a retreat, the Council may, for example, develop goals and objectives for its own organization for the year, consider priorities for the Council work plan, or set goals for the City Manager which may be elements of an annual performance evaluation. Although a detailed listing of the City’s activity plan for a coming year may result from informal consensus, formal adoption will be made in a regular Council Meeting by motion or resolution.


Public Hearings – Legislative A formal public hearing as is required by statute or City ordinance as a portion of the prescribed public process for the Council’s action on the City budget, the City’s Capital Facilities Plan, a Zoning Ordinance change, adoption of and revision to a Development Agreement, and certain other legislative actions pertaining to general governmental policy or ordinance, or a comprehensive, community, or neighborhood plan. In such a case, a public hearing is conducted according to Idaho Code. The public hearing typically occurs during a publicly noticed portion of a regular or Special Meeting of Council, where the time of the hearing has been stated in the prior public notice. Public Hearings - Quasi-Judicial Quasi-judicial hearings and actions of the Council are those proceedings which determine the legal rights, duties, or privileges of specific parties in a hearing or other contested case proceeding. Such a hearing is typically conducted by Council during a prescribed portion of a Regular or Special Meeting, and is performed in such a manner as to establish a clear record of proceedings, facts presented and the decision process according to judicial standards. In the event of a quasi-judicial proceeding of the Council, a Council Member should immediately disclose any interests that may appear to constitute a conflict of interest. Council Members should recognize that the Ethics in Government Act does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. This may involve a Council Member’s business associate, or a member of the Council Member’s immediate family. It could involve ex parte communications (that is, communications with one party to the quasi-judicial matter without notice to or argument from the other party). Or it could involve ownership of property in the vicinity, business dealings with the proponents or opponents before or after the hearing, business dealings of the Council Member’s employer with the proponents or opponents, announced predisposition, and the like. Prior to any quasi-judicial hearing, each Council Member should give consideration to whether a potential conflict of interest exists. If the answer is in the affirmative, no matter how remote, the Council Member should disclose such fact to the City Attorney and be reflected in the minutes. Anyone seeking to challenge a Council Member from participating in a decision on the basis of conflict of interest must raise the challenge as soon as the basis for the challenge is made known, or reasonably should have been made known. The party seeking to challenge the Council Member shall state, with specificity, the basis for the challenge and the Clerk shall so note in the minutes of the proceedings. In the case of the Council sitting as a quasi-judicial body, the Mayor shall have authority to request a Council Member to excuse him/herself on the basis of conflict of interest violation. Further, if two Council Members believe that a conflict of interest violation exists; such individuals may move to request a Council Member to excuse him/herself on the basis of that conflict of interest violation. In arriving at this decision, the Mayor or other Council Members shall give due regard to the opinion of the City Attorney. During the pendency of any quasi-judicial proceeding, no Council Member may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding, unless the Council Member: (1) places on the record the substance of such oral or written communications concerning the decision or action; and (2) provided that a public


announcement of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject. There is no prohibition against correspondence between a citizen and his or her elected Official, if the correspondence is made a part of the record, if it pertains to the subject matter of a quasi-judicial proceeding. Conduct of Public Hearings When it shall be necessary to conduct a formal public hearing in accordance with State or federal law, or City Code, the City Council shall adhere to the following procedure for the conduct of such hearings:

1. The Mayor of the Council announces the purpose of the public hearing. 2. The City Manager, or the designated Department Manager, provides an explanation of the

matter which is subject to the public hearing and gives a report on the details of the matter. 3. The City Manager, or Department Manager, may at this time request that the party, or

representative, who has submitted an application which is the subject of the hearing, make a presentation to the Council in support of the matter. The Council may set a time limit to this presentation.

4. The Mayor opens the public hearing to the floor for the purpose of receiving public comments on the matter at hand. A listing of those prepared to offer comments may be prepared by the City Clerk. Comments are received from interested members of the public. Citizens wishing to address the City Council shall state their names and addresses for the record prior to giving comments. The City Clerk records in the minutes the names and addresses of those persons commenting on the matter at hand. The Clerk shall not be responsible for recording the comments of members of the public. In cases where there may be support and/or opposition to the matter, those in support will be heard first, those in opposition next, and those who may be neutral, last.

5. When, after calling for public comments three (3) times, the Mayor determines that there are no other public comments to be received on the matter at hand and closes the public hearing.

6. The party, or representative, may now rebut any opposing comments to the matter, but may not introduce any new or additional information in support of the matter at this hearing. The Council may set a time limit for the rebuttal.

7. The public hearing will normally be held in context with a specific agenda item; the Council will consider the public testimony and those of the party, or representative, as the Council proceeds with debate and consideration of the proposal or matter at hand.

Anyone wishing to state their position on the topic of the public hearing must sign up on the sign-in sheet and indicate whether they are in favor, neutral, or in opposition to the application. All people who testify must state their name, address and whether or not they are for or against the application. The public may appoint a spokesperson to represent a group of people. Public testimony is limited to 3 minutes and cannot be deferred to another. The public is expected to treat all people with respect: No booing, hissing, or cheering; show respect for all opinions; and only those who are recognized by the Mayor are allowed to speak.


Public Forum When major public policy development warrants, and after adequate preparation of issues and alternatives, the Council may conduct public forums to help develop a public consensus on the issues. The general procedure would be to provide basic information, to explore alternatives and options and to receive verbal and written public comments. Additional Avenues for Public Participation Public process activities may also incorporate a range of tools such as press releases, newspaper columns, fact sheets, questions, and answers (Q&A’s), etc. as may be described in the City’s documents and guidelines pertaining to public participation in various projects and processes. Scalable Public Process Planning System: For public issues of high interest or high impact, and/or those that require a lengthy public process, a Public Process Steering Group may be formed. For issues that are less controversial, have less far-reaching impacts, and/or are suited to a shorter process, an Ad Hoc Committee or Task Force may be more appropriate. The purpose of the committee, task force, or steering group is to strategize and facilitate appropriate public process for a particular community subject or issue.

Scalable Public Process Planning System Getting the right people in the right place at the right time making the right decisions to keep

the residents of McCall well-informed and engaged.

Level of Public Interest/Impact Who and How Sample Outreach Activities/Tools

Straightforward issue • Information only • Low controversy • One-time event

Ad Hoc Committee • Staff “expert” • Communications

Coordinator A few E-mails

Information • Press release • Calendar announcement • Post on the City Web

More complex issue • Multiple public “touches” • Public input helpful • Low controversy • Longer term impact

Ad Hoc Committee • Director/designee • Staff “expert” • Communications

Coordinator One or more meetings

Small-scale campaign may include above, plus:

• Display ad • ListServ notification • FAQ • Presentations to Key

Influencers (ie., Rotary, Chamber)

Complex, and/or controversial issue

• Lasting policy and/or land use impacts

• High interest for multiple community elements

• Public input desired • Longer process

Small Task Force • City Council liaison • City Manager/designee • Director/designee • Staff “experts” • Communications

Coordinator

Longer, more complex strategy may include above, plus:

• Multiple press releases/ announcements

• Targeted outreach to potential stakeholders

• Stakeholder meetings • Neighborhood meetings • One or more public forums


• Built-in, iterative feedback loop to evaluate results and alter course

Extremely complex, significant and/or controversial issue

• Lasting policy and/or land use impacts

• Engage broad range of community interests

• Significant public input required

• Long process

Public Process Steering Group

• City Council liaison • City Manager/designee • Director/designee • Staff “experts” • Communications

Coordinator • Citizen(s) • A series of meetings over

months or years

Large-scale, long-term PR campaign may include above,

plus: • Strategic use of multiple public

engagement tools like field trips, informational presentations, focus groups, visioning exercises, etc.

• Clear, distinct milestones and decision-point(s).

• Built-in, iterative feedback loop to evaluate results and alter course as needed

Note that outreach is an art, not a science; the committee composition and tools shown are NOT PRESCRIPTIVE, but are examples of the approaches, tools and strategies that might be appropriate for public process planning at various levels of Public Interest/Impact. The hard part will always be the decision on when, or if, to engage the public beyond the regular or special public meetings of the Council or Staff. It will be difficult to predict when or how some topic or subject will be controversial or draw significant attention from the public at large. Frequently, a small group, with some unknown (at the time) agenda, will be attracted to a specific topic; they will generate considerable discussion and argument over the topic, whereas the public at large will not seem to be concerned. Careful planning and leadership of the discussion will be required to achieve broad consensus while not seeming to “cave” to a small minority. The goal will always be to achieve a consensus on the topic at hand, both within the Council and the public. A Public Process Steering Group typically consists of one or two Council Members, the City Manager (or designee), and the City Clerk. The Council Members shall be appointed by the Mayor and confirmed by Council. The City Manager shall appoint additional staff as needed to provide technical support, and may appoint one or more citizens to provide community input. Representatives of outside agencies may also be included where appropriate. These appointments shall identify the task(s) of the Steering Group. The group shall "sunset" when the task is completed. The committee, task force, or steering group shall serve as a collection point for information and activity pertaining to the task or issue assigned and shall advise on the design for public processes. Public process activities may incorporate a range of tools such as press releases, newspaper columns, Q & A’s, fact sheets, presentations to community organizations, focus groups, neighborhood meetings, ward meetings and public forums, as described in the City’s public participation guidelines. The Council Liaison will inform the Council of the group’s activity at Council Meetings (when appropriate).


Quorum Three (3) members of the McCall City Council shall constitute a quorum for the transaction of business at all meetings of the Council, but, in the absence of a quorum, the meeting is cancelled. The agenda for the meeting will be reposted for the next scheduled Regular Council Meeting unless a Special Meeting is called by the Council. As provided under IC, the quorum required for the transaction of business at a Regular or Special Council Meeting is a majority of the members of the full Council. It is important to note that Council vacancies do not reduce the number required for a quorum. The Mayor, under the Council/Manager form of government, is counted for quorum purposes. If the Council President or another Council Member is chairing the meeting, they are counted for quorum purposes. For the City of McCall, all meetings of the Council, three (3) Council Members shall constitute a quorum for the transaction of business. City Staff – Attendance at Meetings Attendance at meetings by City staff shall be at the discretion of the City Manager. It is the intent of the Council that the City Manager schedule adequate administrative support for the business at hand but also to insure the productive capability of department heads. When a sound system or other noticing capabilities exist, the City Manager may allow personnel to utilize time in their offices or other areas while waiting for the item of business for which appearance before the Council is required. Administrative Presentations and Briefings In order to enhance public understanding of complex issues being presented, City Administration is encouraged to include the use of visual communication tools whenever possible, such as: (i) overhead projection summaries or PowerPoint bullet points; (ii) flow charts or box diagrams to illustrate complex organizations, sequences or systems; (iii) bullet point or summary handouts for the public and the press, when appropriate; (iv) projector or video clips to show actual situations or settings; (v) large maps to help pinpoint specific locations or parcels; (vi) use of color to highlight important elements; (vii) white board for illustration; and/or (viii) configuring the room/display so as to allow the public to follow and understand issues. Disorderly Conduct The Mayor may call to order any person who is being disorderly by speaking without recognition or otherwise disrupting the proceedings of the City Council Meeting, by failing to be relevant to a subject under consideration, by speaking longer than the allotted time, or by speaking vulgarities. Any person so disrupting a lawful public meeting of the City Council may be removed from the meeting. Furthermore, any member of the City Council or City staff who fails to conduct him or herself in an orderly manner at any meeting may also be removed or asked to leave. Adjournment Due to Emergency or Disruption In the event of emergency, such as a fire, threatened violence, or inability to maintain order, the Mayor shall declare the meeting adjourned or continued and Council Members shall immediately leave the meeting area.

COUNCIL MEETING AGENDAS AND PACKETS


An agenda shall be required for each meeting. It is the City Clerk’s responsibility to assemble the agenda for Council Meetings, collecting suggestions from the Mayor, Council Members, City Manager, and City Staff. It is important to remember these are Council Meetings and Council Members should be able to request that items be included on the agenda, with the exception of frivolous and/or unnecessarily repetitive requests. Setting the agenda is a shared responsibility and takes cooperation between the Mayor, Council Members, City Manager, and Staff. The agenda shall be posted in the same manner as the notice of the meeting. If an amendment to an agenda is made after an agenda has been posted but forty-eight (48) hours or more prior to the start of a Regular Meeting, or twenty-four (24) hours or more prior to the start of a Special Meeting, then the agenda is amended upon the posting of the amended agenda. If an amendment to an agenda is proposed after an agenda has been posted and less than forty-eight (48) hours prior to a Regular Meeting or less than twenty-four (24) hours prior to a Special Meeting but prior to the start of the meeting, the proposed amended agenda shall be posted but shall not become effective until a motion is made at the meeting and the governing body votes to amend the agenda. An agenda may be amended after the start of a meeting upon a motion that states the reason for the amendment and states the good faith reason the agenda item was not included in the original agenda posting. The City Clerk maintains an ongoing Meeting Schedule that shows a 3 month window of scheduled Council Meetings. The Mayor, Council Members, City Manager, and City Staff may add items to the Meeting Schedule through the City Clerk to ensure all needed items are added. The Meeting Schedule is distributed to the Council at each Regular Meeting. The City Clerk also distributes the scheduled items to the Mayor, Council Members, City Manager, and City Staff two weeks prior to the next meeting to ensure timely additions or deletions for the next meeting agenda. During the process of creating the Agenda for the Council’s review the City Clerk creates the “Official Agenda” from the Meeting Schedule. Copies of the “Official Agenda” shall be posted on the City website and outside of City Hall at least 48 hours prior to the Council Meeting and shall be subject to the notice provisions stated in IC 74-204. Consent Agenda The City Clerk or City Manager may place matters on the consent agenda which: (i) have been previously discussed by the Council; or (ii) based on the information delivered to members of the Council by Administration, can be reviewed by a Council Member without further explanation; (iii) are so routine, technical or "housekeeping" in nature, that passage without discussion is likely; or (iv) are otherwise deemed in the best interest of the City. If there is a need for additional clarification of an item on the consent agenda, then a Council Member may request that the agenda be amended to remove that item from the Consent Agenda to be discussed and considered separately. Council Packets Council Members shall personally pick up their agenda packets from their individual mailboxes, provided by the City Clerk, unless otherwise arranged by the member or further directed by Council. The packet shall be available by 5:00 pm on the Friday preceding the regular Council Meeting. Council Members and affected staff should read the agenda material and ask clarification


questions prior to the Council Meeting, when possible. In the event a Council Member requests that the packet be forwarded via electronic mail, the Clerk will so do or advise that the full meeting packet is available on the City website.

1

City Council Upcoming Meetings Schedule February 26, 2021 – 9:00 a.m. TEAMS Virtual and Legion Hall – Special Work Session

1. Project updates for Brown Park and E. Lake Street improvements (Nathan and Kurt) 2. Temporary Water Use Application to Idaho Dept. of Water Resources (Kurt) 3. Comment letter to Idaho Land Board re: Payette Endowment Land Strategy (Anette) 5 min

March 4, 2021 – 5:30 pm TEAMS Virtual and Legion Hall – Special Session Tentative

1. March 11, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting (CLOSED to new business can only add consent items) (2/18/21 - 17 Items = 3 Hours)

1. Clerk License Report - Consent 2. Chamber Report 3. Monthly Department Reports 4. Committee Minutes – Consent 5. Resolution for Records of Destruction – (Shay) consent 6. Arbor Day Proclamation (Kurt) Consent 7. COVID-19 Update – (Justin) 10min 8. Public Art Plan Adoption Resolution (Delta) 20min 9. WCMEDC Agreement for Services (Delta) 10min 10. Draft Bond Ordinance for Library Expansion (Linda) 30Min 11. ITD Corridor Study Adoption Resolution (Nathan) 30min 12. City Manager Performance Evaluation 2020 (Traci) 10min (Executive Session) 13. PUBLIC HEARING Budget Amendment for Parks Relocation Financing (Linda) 15 Min 14. Amend CIP for Parks Relocation (if needed) 5 Min 15. Purchase Caselle Animal Licensing Module & User License (Linda) 10 Min 16. PUBLIC HEARING Whitetail Development Agreement Amendment (Michelle) –30min 17. AIP 30 – Engineering Services Agreement (Rick) 10 min

March 25, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting

1. Work Session: 2. Clerk License Report - Consent 3. Treasurer’s Monthly Report (Linda) – Consent 4. National Service Recognition Day Proclamation April 3 (National Volunteer Week) - start

promotion in March (BessieJo) Consent 5. Fair Housing Month April Proclamation (last meeting in March) (BessieJo) Consent 6. Community Center Annual Report (Anette) 20min 7. COVID-19 Update – (Justin) 10min 8. Spring Mountain Boulevard CRABS Pavement Rehabilitation: Recommendation for Contract

Award (Nathan S.)10min 9. Alpine Street Water Main Replacement: Recommendation for Contract Award (Nathan) 10min 10. Washington and Ward Street Water Main Replacement: Recommendation for Contract Award

(Nathan) 10min 11. Adopt Bond Ordinance for Library Expansion (placeholder if not adopted March 11) (Linda) 12. III-A Annual Report to Council (Traci) 20min

2

March 26, 2021 – 9:00 a.m. TEAMS Virtual and Legion Hall – Special Work Session 1. –

April 1, 2021 – 5:30 pm TEAMS Virtual and Legion Hall – Special Session Tentative

1. April 8, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting

1. Clerk License Report - Consent 2. Chamber Report 3. Monthly Department Reports 4. Committee Minutes - Consent 5. COVID-19 Update – Justin 6. Airport Surplus – Resolution (Rick) - Consent 7. Airport Advisory Appointment - Thorien (Rick)

April 22, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting

1. Work Session: 2. Clerk License Report - Consent 3. Treasurer’s Monthly Report (Linda) - Consent 4. Library Board of Trustees Annual Report (Meg) 5. COVID-19 Update – Justin 6.

April 23, 2021 – 9:00 a.m. TEAMS Virtual and Legion Hall – Special Work Session

1. – Public Meeting – Airport Master Plan (Rick)

May 6, 2021 – 5:30 pm TEAMS Virtual and Legion Hall – Special Session Tentative 1.

May 13, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting

1. Clerk License Report - Consent 2. Chamber Report 3. Monthly Department Reports 4. Committee Minutes - Consent 5. COVID-19 Update – Justin

May 27, 2021 - 5:30 pm, TEAMS Virtual and Legion Hall – Regular Meeting

1. Work Session: 2. Clerk License Report - Consent 3. Treasurer’s Monthly Report (Linda) - Consent 4. Public Art Advisory Committee (Delta) 5. COVID-19 Update – Justin 6.

May 28, 2021 – 9:00 a.m. TEAMS Virtual and Legion Hall – Special Work Session

1. –

3

To be Scheduled:

1. MCC Title 6 Re-write (Nathan Stewart) 2. Investment Policy update (Linda) 3. Continuous Billing Code Amendment First Touch (Linda) 4. Big Payette Water Quality Board Presentation on the quality of the Payette Lake 5. EideBailly Engagement Letter 2020 Audit Services (Linda) 6. ICRMP Presentation – Premiums and Deductibles (BessieJo) 7. AIP 31 CRSSA Grant Acceptance (Rick) 8. AIP 30 Grant Application (Rick)10min 9. AIP 30 Grant Acceptance (Rick)10min 10. AIP 30 Construction Services Agreement (Rick)10min 11.

BLANK PAGE

February 25, 2021 Agenda - City Council

Documents

Transcript of February 25, 2021 Agenda - City Council