WHAT WHY & WOW!The Art of Project & Event Planning

Creative Roadshow 2016

rado@artsnw.com.au P: 02 6732 4988

M: 0467 668 977artsnw.com.aufb.com/artsnw

@artsnorthwest

Creative Roadshow 2016

WHAT, WHY & WOW! The Art of Project & Event Planning

Glen Innes 14 NovemberMoree 15 November

Tenterfield 16 November

artsnw.com.au fb.com/artsnw @artsnorthwest

PO Box 801 Glen Innes NSW 2370 t: 02 6732 4988 m: 0428 042 622 e: office@artsnw.com.au

Caroline DownerExecutive Director rado@artsnw.com.au 0428 042 622

Nicci Parry-JonesProjects Officeroffice@artsnw.com.au

Stephanie BrummellCommunications Officer media@artsnw.com.au

ARTS NORTH WEST TEAM

Funding application reviews • Suggestions for funding sources and opportunities • Auspicing services • Tips on project management, planning, budgets, partners • Logistics planning - insurance, branding, business plans • Promotion and marketing - Arts calendar • Professional Development Workshops • Creative Industry Forums

AssistanceAdvocacy

AdviceArts

Look what Arts North West can do for you!

Arts North West acknowledges Aboriginal people as the traditional custodians of the lands we work on; we recognise the strength, resilience and capacity of Aboriginal people and respect the Aboriginal Elders past and present.

Arts North West is assisted by the NSW Government through Arts NSW and the partnership of 11 local government authorities in the New England North West

.

PO Box 801 Glen Innes NSW 2370 Glen Innes Visitor Information Centre Level 1, 152 Church Street, Glen Innes 2370 t: 02 6732 4988 • m: 0428 042 622 • e: office@artsnw.com.au • artsnw.com.au • fb.com/artsnw • @artsnorthwest • ABN 13 294 582 557

WHAT WHY & WOW! THE ART OF PROJECT AND EVENT PLANNING Introduction Introduce us/ANW

Introduce participants What is project management? Provide outline for day

9:30-9:45am

THE PROJECT BRIEF THE BASICS Worksheet 1 (The Basics – Event Plan Coversheet)

Event Name/Date/Location/Who for?/Project Team 9:45-10:15am

THE SCOPE Worksheet 2 (The Project Scope) Goal/Objectives/Outcomes/Benefits/Risks-Assumptions/Obstacles What makes your event unique/special? Worksheet 2.1: SMART Objectives

10:15-11am

Quick Coffee Break THE PROMOTION Worksheet 3 (Marketing Summary)

Media tools/channels/Key messages/Key metrics Worksheet 4 (Comms Plan)

11:15-11:45am

THE PROJECT BUDGET THE RESOURCES Worksheet 5 (Resource brainstorming)

Resources (Personnel/Space/Equipment/$/Time) 12-12:15pm

THE BUDGET Worksheet 6 (Budget Template) Basics on balancing budget

12:15-1pm

Lunch THE PROJECT PLAN RISK ASSESSMENTS Worksheet 7: (Risk Assessment Checklist) 2-2:15pm DEFINING RESPONSIBILITIES CHECKLISTS

Worksheet 8: (Project Delivery Plan Checklist) Timelines, Who does what?

2:15-2:45pm

TIMELINE Q&A 2:45-3:30pm RESOURCE LIST

NOTES

Objective 1: Creativity

Film New England North West

Regional Film Office which links organisations in the region and is a contact

point for filming, providing support and referrals to assist with filming requirements

Country Art Escapes

Online and interactive regional arts trail developed in partnership with arts and cultural workers of the NWNE to better promote their interested in the region’s

cultural tourism

Arts North West ON TOUR

A regional network of small to medium performing arts venues in the NE/NW

coordinated by ANW who promotes and negotiates touring product.

Enable Arts Network

A network of individuals and organisations who can plan and implement a sustainable

and supportive platform for arts and disability in the NE/NW region.

Aboriginal Cultural Support Program

Our Aboriginal Arts Officer works with numerous individuals and organisations to build and improve opportunities for Aboriginal arts and communities in our

region.

Based in Glen Innes, Arts North West is the regional art board for the New England North West of NSW. Arts North West is supported by the NSW Government through Arts NSW and the partnership of eleven local government authorities.

Arts North West is a robust and vibrant organisation that delivers significant arts and cultural outcomes for its region. Our core business includes a multitude of day to day enquiries, providing immediate and quality advice, information and professional support to artists and organisations, as well as the research, promotion and advocacy we oversee in partnership with our stakeholders.

Our VisionA rich cultural landscape in the New England North West

Our MissionTo generate creative opportunities in the New England North West

Arts North West: WHAT WE DO

Objective 2: Communities

Stakeholder engagement through Regional Community Arts

Forums, online surveys as well as presentations to Councils

Management of the Country Arts Support Program which delivered $20,066 in funding to arts projects to

the NENW in 2016.

Assistance to Council’s with cultural planning, public art policies and funding initiatives for arts projects.

Advice and advocacy - providing support and services to arts practitioners and workers, covering all

art forms: music, visual art, dance, performance art, literature, crafts, digital art.

Delivery of Arts North West Creative Roadshows - professional development workshops to at least six locations annually. These workshops can focus on a wide variety of topics including regional arts funding,

grant writing, project management, partnership opportunities, arts business development, promotion

and marketing including social media)

Special Projects: Previous examples include Hidden Treasures, Creativitea, Postbox Project, Putting the

Pieces Together, Potential The Stuff of Tales

Objective 3: ConnectionsWebsite, a focus on social media and key partnerships allows for Arts North West to be a central resource for all things arts and culture in the New

England North West.

Fortnightly Arts North West e-news on arts and cultural events in our region, a monthly funding opportunity newsletter

as well as a monthly creative communities campaign

PO Box 801 Glen Innes NSW 2370 P: 02 6732 4988 M: 0428 042 622 e: rado@artsnw.com.au • artsnw.com.au • fb.com/artsnw • @artsnorthwest ABN 13 294 582 557

Arts North West acknowledges Aboriginal people as the traditional custodians of the lands we work on; we recognise the strength, resilience and capacity of Aboriginal people and respect the Aboriginal Elders past and present.

EVENT/PROJECT PLAN COVER SHEET

Event Name: Make it unique. Is it memorable? Is it also clear and descriptive so people know exactly what it is?

Type eg Workshop, Exhibition opening,concert

Date: Check on ANW calendar! Any clashes with significant events in the region? Avoid significant holidays. Is the venue available?

Location Think about transport? Cost?

Who is it for? Target Audience Demographic of participants or stakeholders eg Age 50+, retired, disposable income. Give an estimate of number of participants/audience

Event Manager/Coordinator Inhouse or external?

Name: Phone: Mobile: Email:

Project Team (Other Key Contacts) List everyone who will be involved – names and contact details (artists, media liaison)

Supporter Acknowledgements Include sponsors, indicate whether logos will be required

Goal 1-2 sentences – defines the final outcome.

Contingency Plan eg wet weather, not enough participants.

The Project Scope Page | 1

THE PROJECT SCOPE

NAME: WHAT? THE GOAL

1-2 sentences – defines the final outcome. States what is to be accomplished

THE ‘WOW’ UNIQUE VALUE

What makes your event special/unique/different

WHY? OBJECTIVES

SMART: Specific– Measurable – Achievable – Relevant – Time-related

WHAT/WHY? BENEFITS

Have you consulted with your community? Why should this event happen? Some impacts can be social/cultural/economic/environmental

WHAT? OUTCOMES

Quantifies what you want to achieve.

HOW? RISKS, ASSUMPTIONS, OBSTACLES

What might affect the outcomes/completion of your project? Technological/Environmental/Interpersonal/Cultural/Political

Specific • What do I want to accomplish? • Why do I want to accomplish this? • What are the requirements? • What are the constraints?

Measurable • How will I measure my progress? • How will I know when the goal is accomplished?

Achievable • How can the goal be accomplished? • What are the logical steps I should take?

Relevant • Is this a worthwhile goal? • Is this the right time? • Do I have the necessary resources to accomplish this goal? • Is this goal in line with my long term objectives?

Time-related • How long will it take to accomplish this goal? • When is the completion of this goal due? • When am I going to work on this goal?

SMART OBJECTIVES

MARKETING SUMMARY

Name of event

Target Audience

Key Stakeholders

Media Tools What channels will you use? ☐ Newspaper ad ☐ Media Releases ☐ E-news _________________________ ☐ FB/Twitter/Instagram (Circle) Any other _________________ ☐ Paid Social Media ☐ Radio Station __________________ ☐ TV ________________________ ☐ Word of mouth ☐ Direct Mail ☐ Posters

Key metrics The key metrics should tie back directly to your event’s purpose, or support it in some way. Limit these to between 1 and 3 – eg Number of attendees/participants or Press mentions

Key messages 1-3 key messages, based on why your event is unique/special. This is the space where you pull the key elements of your event together into a simple, memorable tagline

Contact for Media

Communications Plan Template Page | 1

Communications Plan for

Communications Objective

Date By when does it need to happen?

Who? Who is responsible for doing it

Channel/s How are we going to tell them? Eg Social media/ Radio/ mailouts/ enews/ website/ word of mouth/ media release / advertising?

Message What do we want to tell them?

Audience Who do we want to inform?

COMMUNICATIONS PLAN TEMPLATE

PROGRAM

Artist Fees Travel/Accomm/Per diems

Art materials

BRAINSTORMING RESOURCES What personnel do we need? Eg Project manager?/Admin Assistant/Bookkeeper/Artist(s)/PR

PROGRAMPROMOTION

VENUE

Venue hire Equipment Signage Catering

PROMOTION

Advertising PR

Web Graphic Design Promo material

ADMIN

Project Management Documentation

Insurance Admin/Auspicing Fee

Other

NOTES

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

BUDGET WORKSHEET

1

EVENT BUDGET (INCLUDE INKIND)

INCOME Budget Notes/Comments

ENTRY RELATED INCOME

Box Office (Ticket Sales)

Entry Fees/Workshop Fees

Other

Retail income

OWN/PARTNER CONTRIBUTION

Own Contribution (cash)

Own Contribution (inkind - detail below)

Volunteers (inkind @$20 per hour)

Partner Organisation(s) Contribution (cash)

Partner Organisation(s) Contribution (inkind - detail below)

SPONSORSHIPS/DONATIONS

Foundations/Donations

Sponsorship

GOVERNMENT GRANTS

Federal (eg Australia Council)

State (eg Arts NSW)

Local Government

This grant

GRAND TOTAL

INKIND DETAILS OWN Budget

eg insurance/venue hire/staffing/volunteers/admin

TOTAL

INKIND DETAILS PARTNER Budget

eg insurance/venue hire/staffing/volunteers/admin

TOTAL

BUDGET WORKSHEET

2

EVENT BUDGET (INCLUDE INKIND)

EXPENSES Budget Notes/Comments

PROGRAM

Artist Fees/Workshop Provider Fees

Allowances and On costs

Art materials

Travel costs @.66c per km

Accommodation @$132 per night

Per diems @$100 per day

Welcome to Country

VENUE

Venue hire/Office rent

Equipment hire

Signage

Catering

PROMOTION

Paid advertising

Comms/PR (telephone, postage)

Web development/social media (internet access)

Graphic Design

Promotional material, printing

ADMINISTRATION

Project Management

Volunteers ($20 per hour)

Documentation (inc stationery)

Insurance

Admin/Auspicing Fee

Other

GRAND TOTAL

PROFIT/LOSS

Risk Management Checklist ANW Workshop_Exhibition Management Page | 1

RISK MANAGEMENT CHECKLIST: ANW Workshop_Exhibition Management The varying activities that can be part of a community event or festival can provide a difficult environment for risk management. Activities can involve other groups or individuals, can involve some major risks, or can involve a number of people coming together for a short period of time. The physical environment can be challenging, and the weather can intervene and cause chaos at any time. Proper planning is essential. This checklist is intended to be used in the context of the organisation’s overall Risk Management Policy. This checklist was commenced on [date] …………………………………………by [name of Risk Management Officer] ………………………………………………………………

What potential risks have you identified?

Date of Assess-ment

Likelihood A, B, C, D, E

Consequence 1,2,3,4,5

Risk Rating E,H,M,L (see risk chart)

What should we do about it? Who will do it?

When will it be done?

Completed (signed off)

1. Event Management

Have you completed and confirmed hall/venue hire?

Do you have a contact list for stakeholders/staff/participants?

Do you have a checklist to ensure you have all appropriate documentation, such as the event plan, contracts, sponsorship letters, licences/permits, event program, accounts and emergency plan?

Do you have public liability insurance?

Is property and equipment insured?

Are your staff and volunteers adequately qualified or trained?

If food is being served at the event, do you have appropriate food handling procedures, including any necessary licenses/permits?

Risk Management Checklist ANW Workshop_Exhibition Management Page | 2

What potential risks have you identified?

Date of Assess-ment

Likelihood A, B, C, D, E

Consequence 1,2,3,4,5

Risk Rating E,H,M,L (see risk chart)

What should we do about it? Who will do it?

When will it be done?

Completed (signed off)

Have you arranged for a post-event debriefing to assess what worked and what didn’t?

2. Venue Checklist

Have you conducted a pre-event check and induction with staff?

Is the place in a clean and sanitary condition?

Does the event have adequate lighting?

Are equipment, installations and components essential to the safety of persons using the place maintained in a condition ensuring their proper performance?

Are stair, carpet and floor coverings firmly fastened?

Do you have enough toilets for the expected number of patrons?

Are the toilets clean (provided with soap and hand-washing equipment, away from food areas, cleaned and re-stocked regularly, etc) and safe (well-lit, appropriate for wet weather, etc)?

Are the toilets accessible for people with limited mobility?

3. Access

Is the venue easy and safe to access by pedestrians?

Does the venue cater for people with limited mobility?

Risk Management Checklist ANW Workshop_Exhibition Management Page | 3

What potential risks have you identified?

Date of Assess-ment

Likelihood A, B, C, D, E

Consequence 1,2,3,4,5

Risk Rating E,H,M,L (see risk chart)

What should we do about it? Who will do it?

When will it be done?

Completed (signed off)

Have you taken steps to ensure safety for pedestrians? Eg note trip hazards

Do you have adequate car parking – for cars, buses, taxis, emergency vehicles?

Are entrances, car parks and paths all well lit and maintained?

4. Emergency Checklist

Are entry and exit routes to the event clear and well sign-posted?

Are exit doors easily opened from inside?

Are exit doors free from fittings that would obstruct egress?

Do exits remain free from obstruction at all times?

Are exits in any way used as a cloakroom?

Are exits free from peg-racks, rails, or stands which may reduce the effective width of the exit or form an obstruction of any kind?

Are mirrors and objects with reflecting surfaces positioned so as to avoid creating reflected images of exit signs?

Is an evacuation scheme prepared in accordance with any applicable fire regulations and acceptable to the Fire Service in place?

Risk Management Checklist ANW Workshop_Exhibition Management Page | 4

What potential risks have you identified?

Date of Assess-ment

Likelihood A, B, C, D, E

Consequence 1,2,3,4,5

Risk Rating E,H,M,L (see risk chart)

What should we do about it? Who will do it?

When will it be done?

Completed (signed off)

Insert your own

Insert your own

5. Exhibition Spaces

Is the premises appropriate for public exhibitions?

Are all items on display secured to the wall or floor?

Will there be supervision in the exhibition area at all times when members of the public are allowed in?

Is the space closed during installation?

Are displays designed to take into consideration the accommodation of large groups and good flow through the exhibition?

Are any exits are blocked by plinths or exhibits?

Are walkways free from trip hazards?

Is the work area clear of mess or spills?

When working on a ladder, ensure that the single user has here points of contact with ladder when installing work

Are there signs clearly indicating that no artwork is to be touched?

.

Insert your own This checklist will next be reviewed on [date] …………………………………………………………… by [position] …………………………………………………………………………

Risk Management Checklist ANW Workshop_Exhibition Management Page | 5

Risk Assessment Chart

CONSEQUENCE RATINGS

INSIGNIFICANT

No impact on reputation, low financial

loss, no disruption to

capability

MINOR Minor impact

on reputation,

medium financial loss,

minor disruption to

capability

MODERATE Modest

impact on reputation,

high financial loss, some ongoing

disruption to capability

MAJOR Major impact

on reputation,

major financial loss,

ongoing disruption to

capability

CATASTROPHIC Ruinous impact on reputation, critical financial loss, permanent

disruption to capability

LIK

ELIH

OO

D R

ATI

NG

S

A-CONTINUOUS Expected to occur >50% multiple times

MEDIUM HIGH HIGH EXTREME EXTREME

B- FREQUENT Probably occur >25-50% once in 1-2 yrs

LOW MEDIUM HIGH HIGH EXTREME

C- OCCASIONAL Might occur >10-25% Once 2-10 yrs

LOW MEDIUM MEDIUM HIGH EXTREME

D-REMOTE Not likely to occur >5-10% Less than 1 in 15 yrs

LOW LOW MEDIUM MEDIUM HIGH

E-IMPROBABLE Exceptional Circumstances<5% Less than1 in 20 yrs

LOW LOW LOW MEDIUM HIGH

When Task Notes Who? Length of time Status

Start of project ADMIN: Develop a Project Brief (Basics/Scope/Promotion Overview*) Templates on ANW website

Start of project ADMIN: Identify resources required and Develop Budget

Templates on ANW website. Treasurer/book keeper to remind all to keep receipts/invoices relevant to project

Start of project, Ongoing

ADMIN: Start budget spreadsheet and update throughout event

Start of project, ongoing

PROMOTION AND MARKETING: Develop Communication plan for event

Fill out a communications plan with list of dates and publications in which you wish to advertise or promote. Include website, social media, press releases, e-news. Appoint media liaison. Don’t forget ANW Calendar

Start of project, ongoing

ADMIN: Contact list – listing all relevant stakeholders, roles and contact details

Start of project ADMIN: Ensure that all involved have public liability insurance

Start of project ADMIN: Complete Risk Assessment Checklist

Template on ANW website

Start of project

COMMUNITY ENGAGEMENT: Arrange schedule for regular team meetings with relevant stakeholders and provide regular status reports

meeting regularly with all stakeholders to confirm their tasks and activities, make clear your expectations of their contribution (speakers, performers, caterers, cleaners, printers, venue managers, govt authorities, police, emergency services, community reps etc)

Start of project ADMIN: Set up online booking (if required)

Trybooking.com. Ensure that it contains photo consent form.

Start of project, Ongoing

ADMIN: Checklist – ensure this checklist is up to date and includes appropriate timelines.

Prior to 12 weeks out

VENUE: Conduct site visit and identify infrastructure, power and lighting requirements

12 weeks outCOMMUNITY ENGAGEMENT: Contact local businesses and community groups to become involved in the event

12 weeks out

VENUE: Book venue and fill out appropriate application / paperwork ensuring you get quotes and book any external service providers

Event Checklist

When Task Notes Who? Length of time StatusEvent Checklist

12 weeks outEVENT PROGRAM: Develop activities list/agenda/programming/schedule including artist register

11 weeks out with ongoing updates

VENUE: Prepare hire equipment list (tables, chairs, marquees/tents, AV equipment etc), booking any required for external service providers

11 weeks out PROMOTION AND DOCUMENTATION: Graphic Design

Ensure message and design is consistent and accurate Flyer/Poster/Tickets/Invitations/Ads/Feedback Forms

10 weeks out

PROMOTION AND DOCUMENTATION: Determine if photographer required or if officer photography is sufficient, book photographer if necessary

10 weeks out EVENT PROGRAM: Organise a Welcome to Country (if applicable)

10 weeks out EVENT PROGRAM: Book and arrange for MC/Speakers, Artists and Special Guests

Travel, accom, letter of confirmation/contract, info package if needed with all bookings and fees. Template of agreement on ANW site.

10 weeks out VENUE: Identify catering requirements for speakers, artists, volunteers, staff

Beverages (if alcoholic - need RSA licence) Food (need to comply with food safety legislation)

9 weeks out VENUE: Get quotes from catering companies

8 weeks out with ongoing updates

ADMIN: Prepare an event run sheet outlining all the tasks for event set up, during event and event bump out

8 weeks out

PROMOTION AND DOCUMENTATION: Prepare invitation distribution list and ensure you include information about your wet weather contingency plans

8 weeks outADMIN: Obtain signed contract for artists/speakers – ensure contract is signed by both parties

8 weeks out ADMIN: Identify and organise speaker / performer gifts (if required)

8 weeks out VENUE: Catering - Confirm menus and prices

When Task Notes Who? Length of time StatusEvent Checklist

7 weeks out

ADMIN: Prepare a event signage list: Directional signage (toilets/no entry) /Promotional signage /Sponsor or partner signage/Program

Event and sponsor/partner logos.

6-8 weeks out VENUE: Prepare site maps and arrange delivery times for catering and equipment

6 weeks outCOMMUNITY ENGAGEMENT: Advise local businesses and residents of the event, any road closures

6 weeks outCOMMUNITY ENGAGEMENT: Invite local Councillors, Federal and State Members to attend event (if relevant)

6 weeks outPROMOTION AND DOCUMENTATION: Send out electronic and hard copy invitations

4 weeks out

EVENT PROGRAM: Contact Participants with update/reminder. If applicable, provide attendees with list of requirements, responsibilities, agenda or program (ask if they have any needs/requirements)

Email/print version of event and schedule

4 weeks outEVENT PROGRAM: Prepare MC notes/script; notes for guest speakers (if required)

4 weeks out VENUE: Order and / or print remaining signage

2 weeks outVENUE: Arrange for collection of keys / swipe cards and after hours access if required

2 weeks out PROMOTION AND DOCUMENTATION: Print out feedback forms.

2 weeks outVENUE: Confirm final numbers for catering, and confirm delivery times/places

2 weeks outEVENT PROGRAM: To speakers/artists/ Send through notes, event brief, map and run sheet

When Task Notes Who? Length of time StatusEvent Checklist

1 week outADMIN: Print out participant lists, and note whether all have signed photo consent form

1 week out VENUE: Conduct final site visit 1 week out VENUE: Collect existing signage

1 week out ADMIN: Print event run sheet for staff Print sheet for management with delegated tasks and timeline

DURINGPROMOTION AND DOCUMENTATION: Record and document event - staff photographer or external provider

DURING PROMOTION AND DOCUMENTATION: Distribute and collect feedback forms

Post event ADMIN: Restock all event boxes

Post eventPROMOTION AND DOCUMENTATION: Upload photos etc onto dropbox or file accordingly

Post eventPROMOTION AND DOCUMENTATION: Arrange debrief with event staff and other relevant stakeholders involved

Analysis - how did event go? What went well? What could we do beter?

Post event

ADMIN: Write thankyou letters / emails and send to all stakeholders, contributors, donors/sponsors, volunteers and other relevant event staff

Post event ADMIN: Ensure all invoices are received, reconciled and paid, bank any income

Post event ADMIN: Prepare financial statement of actuals v budget.

Post event PROMOTION AND DOCUMENTATION: Final event report and acquittal

NOTES

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

RESOURCE LIST – PROJECT PLANNING

ALL LINKS at http://www.artsnw.com.au/crsresources2016 PROMOTION Arts North West has compiled the following marketing and promotions resources to assist museums, community galleries, artists and art workers, arts and craft venues and anyone organising arts and cultural events.

• How to Write a Media Release • Media Release Template • Poster and Flyer Design Tips Helpsheet • Effective Promotion Cheat Sheet • 130 Tips to Kickstart your Marketing- Created by Monica Davidson of Freelance Success • Social Media Success Kit

A whole heap of free resources on marketing Creative Plus Business – Mondo Marketing Business.gov: Marketing plans, templates and guides – including social media. www.business.gov.au/business-topics/templates-and-downloads/Pages/default.aspx The Loop: Australia's largest creative community, connecting creatives with collaborators, companies and endless opportunities http://www.theloop.com.au/ Arts Hub: Resources and job links for Australia’s creative workers. www.artshub.com.au/ BUDGETING Calculating artist fees:

• Visual artist fees – NAVA website https://visualarts.net.au/media/uploads/files/CHAPTER_7.pdf • Writers fees- ASA rates https://www.asauthors.org/rates-and-conditions • Musicians Union http://www.musicians.asn.au/union/rates.html

Calculating accommodation/per diems TD 2016/13 www.ato.gov.au for 2016/2017: http://law.ato.gov.au/atolaw/view.htm?docid=%22TXD%2FTD201613%2FNAT%2FATO%2F00001%22

GENERAL BUDGETING TIPS MoneySmart: An initiative of ASIC offering tips & tools to help you make the most of your money. http://www.moneysmart.gov.au/ Centrelink Financial Information Service: includes seminars, fact sheets and budget planners. http://www.humanservices.gov.au/customer/services/centrelink/financial-information-service Government Business Entry Point: Managing Your Finances http://www.business.gov.au/BusinessTopics/Business-Finances/Pages/default.aspx MEAA: Media Entertainment and Arts Alliance http://www.alliance.org.au/infocentre Budgeting & Bookkeeping for Creative People: A guide to accounting for music, arts and entertainment businesses. Designed as both an introductory guide and a practical, week-by-week workbook, this book will assist students, educators and practitioners in the music, entertainment and arts industries to build their financial literacy. http://thebiz.com.au/music-business-books/budgeting-and-bookkeeping-for-creative-people A bit American but goes into detail on budgeting, not specific to projects. https://vimeo.com/132108816 A few blogs: https://www.dailyworth.com/posts/1866-practical-budgeting-for-creatives and https://www.liquidplanner.com/blog/7-ways-create-budget-project/ RISK MANAGEMENT Help sheets and checklists are designed to help you introduce and improve risk management processes in your not-for-profit organisation so you can provide a safe environment for your staff, members, contractors, visitors and volunteers. www.ourcommunity.com.au http://www.ourcommunity.com.au/insurance/view - _help_sheet.do?articleid=261 http://www.ourcommunity.com.au/insurance/insurance_article.jsp?articleId=1245 The Arts Insurance Handbook: A Practical Guide for Artists and Arts Organisations (Arts Law Centre of Australia) OTHER MISC Check out www.artnw.com.au for Evaluation Form Templates and Templates for artist agreements/contracts Time management for Creative People – Mark McGuinness About getting organised, creating priorities, “ring-fencing” your creative time and freeing yourself of the endless to-do list. http://media.lateralaction.com/creativetime.pdf Live Music Office has put together resources and advice to suit music in all types of venues – for artists and venues with tips for media promotion and ticketing. There are lots of templates to download and handy examples of key documents. http://livemusicoffice.com.au/gigs-and-events/#/livemusic_category/live-music-assets/

NOTES

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________