CITY OF SAN ANTONlO

CITY OF SAN ANTONlO OFFICE OF THE CITY COubt@&jA ITEM ~0. 59 m -.I

INTERDEPARTMENTAL CORRESPONDENCE &EEeig,,:: -IBM ‘ I _. I ‘. ‘-- ‘.’ -. ., ..,i $pfO .,--‘-,,i

TO: Mayor and Councilmembers 2;:: ,fy; 2.1 p 3: 3 L!

FROM: John H. Sanders, Councilmember, District 2

COPIES TO: City Manager; City Clerk; City Attorney; Management & Budget; Finance: File;

SUBJECT: COUNCIL AGENDA ITEM FOR MEETING OF August 2,200l

DATE: July 17, 2001

Your concurrence is requested in directing staff to place on the August 2, 2001 Council Agenda an item releasing $sOO.OO from the District 2 Contingency Account payable to the San Antonio Heat Track and Field Club. Monies will be used to help defray the cost of expenses associated with sending 42 young athletes to the Jr. Olympics from July 27, 2001 through August 52001. This organization serves youth who reside in the East and Southeast region of San Antonio and provides a meaningful opportunity for young-people to learn commitment and dedication through sports. Staff has reviewed this reauest and concurs with this action.

ED GARZA, MAYOR

BOBBY Pm

ANTONKITE MOORHOUSE, DISTRICT 3

ENRtQUE #RTIN, DISTRICT 4 CARROLL SCHUBERT, DISTRICT 9 c

Id &ii

DAVID GARCIA, DISTRICT 5 DAVID CARPENTER, DISTRICT 10

87/1Li2831 14: 28 2182077827 5&i &~TU:JIil CT’: %Ci

REQUEST FOR CONTINGENCY ACCOUNT EXPENDITURES

DlSTRlCT

It is impxktnt that Council Items requiring the use of district contingency funds net be circulated until the followina information is obtained:

1.

2.

3

4.

I

6.

6.

7.

8.

a Y.

10.

Name of Organization Address: r/5 Phone:

Tax Exempt # (if applicable)

(not less than $100.09’ organization have? 6?&%c k _

Purpose of Request (state exactly how fur& are to be r;sed! and the public bsne% antidpatedj:

\

Contact person: Address: L/ 47 Phone:

Tiqe Frame/Calendar Date of Event: s&v sm- IL4 s

v Copy of separate wrlnen request attached? Yes 1 No

Does the organization receive other city funds? Yes No ’

Is the city co-sponsoring the particular event? Yes No’ A

(a)

!b) Comments from the Department Director

This form should be completed and attached to six-signature memorandum

---

Political Contrihntions b.ny intlividusi or bl~jir~ti entity s&np a disneti.cmry cmtract fom the cj;g mum disclors in cooncaicn with a proposal for J discretional ccntrwt all ~liticul contributions rotal@ one hlmdred do!lars (,S LOCI) or more +:h~lm

81~ pan twenty-four (23J moths made directly or ktdircct1.y to any rrmxks of City COX&~, or to my pliticai ahon committee that contribute; to City Council e!ectiocs, Sy any individual or business enrtit?: whose idetltiry mus* b= discl.osed under (I). (2) or (3) above. Mirect con+Jibutions by ~1 cnti6 icclude, but arz net limited to, corMwions made &Tough the offi.cers, owzrs, LIT rqjstcrd lobbyis of the enthy.

r TO Whom lthde: Amount: . Date of C6kItributiOn:

!

Disclosures ia Proposals Arty individual or bwiness entiv seeI5r.g a discretiorary contract with the city sii%l! discme aq’ lu:cwn f&s which? remmalAy undarstood. nise a question’ es to whzther my cirq’ of%ial -AWING vio!& S&on 1 of Part B by prti~eting in oiftid action r&x-g to tbr discretional coabact.

San Antonio Heat Track & Field Ciub A ma-profit Amateur Athletic Union (MU) Saactiaaed Organization

The San Antonio Heat TFaick & Field Club is a non-profit Amateur Athletic Union @Au) sanctioned organization that is designed to provide 6 structured program for youth (ranging f?om 7 to 18 years of age) within the community to panicipate in sack and field events. This organization has been in existence for six (6) years. The majoriv of the youth reside in the East and Southeast regions of San Antonio while other are children of Opinion Leaders who live throughout the City.

The coachiq. staff is made up of certified volunteers who are dedicated and enthusiastic aboa devebping ralenkd youth into skilled aMe@s, focuGng on safety, propession and encouragement in a family-type environment. The skiIs kimed ‘m the athletic program include discipline, community awareness, academics and pride, not only in them but also in the team.

The fbnds that are to be raised for this year’s track season arc $15,000. This will tx used to pay for a bus IO and &om the meet in Virginia on July 27*

rl) thru August 5* and the rooms that will be needed for the atMete’s. IIe cost of the bus will be $7,000.00 and for the room’s $&OOO.OO.

AlI donations wiil be tax deductible to the contriiutors to the San Antonio Heat Tmck & Field Club.

We appreciate your support to a wonderful group of &Me’s and hope that your support will continue through the years.

_.

Frank A pll?n - Sponsorship Coordinator

a

CITY OF OFFICE OF THE

sl .

INTERDEPARTMENTAL i : : :., _ '-iii\

TO: Mayor and Councilmembers 3f‘?\ . . :, ?. L :,: ‘ ., -‘- L 1 p 3:jQ


COPIES TO: City Manager; City Clerk; City Attorney; Management & Budget; Finance; file;

SUBJECT: COUNCIL AGENDA ITEM FOR MEETtNG OF August 2,200l

DATE: July 27, 2001

Your concurrence is requested in directing staff to place on the August 2, 2001 Council Agenda an item releasing $lOOO.OO from the District 2 Contingency Account payable to the Alamo Area Council, Boy Scouts of America. Monies will be used to help defray the cost of expenses associated with providing a bus to transport youth from the East Side boys and Girls Club, Coppernicus and Dorie Miller Parks and Recreation sites to the Alamo Council Boy Scouts of America for Club Odessey Day Camp from July 24,200l to July 27, 2001.

Staff has reviewed this reauest and concurs with this action.

ED GARZA, MAYOR

BOBBY PEREZ, DISTRICT 1 JUlrtAN CASTRO, DISTRICT

BONNIE CONNER, DISTRICT 8 DISTRICT 3

CARROLL SCHUBERT, DISTRICT 9

W-G DAVID GARCIA, DISTRICT 5 DAVID CARPENTER, DISTRiCT 10

JFIN-26-1908 m: 21 P.02

REQUEST FOR CONTINGENCY ACCOUNT EXPENDITURES

DISTRICT

It is important that Council Items requiring the use of district contingency funds not be circulated until the fo$wing information is 0btaii:

2

3.

4.

5.

6.

7.

0.

9.

10.

Tax Exempt # (ii applicable) W- &7 7q!T83

(a) Amount of Request: S 1500 ’ O” (4 What other, ources of funding does organization

mnlSca b/al

Purpose af Request (state exacUy how funds are to be used, and the public benefit anttdpated):

Time FrwneiCaIen Date of Event: .

Copy 0f separate written request abched? Yea; / NO /

Dues the organitatlon fecebe 0ther city funds7 Yes

Is the city co-sponsoring the particular event? Yea

No r/

_ NQ

(W c Comments fr0m the Ckpaftment Diior

This form shoukl be comphzted and attached to six-signature memorandum.

JFIN-26-1900 80:21 P.03

(2) the~rldty ofany&ls bte A%%

that would be a party to the dkretionary corn-~: ftwL.fa6Fti ica. and the mute of: I

09 anyindividuaIahsiucss&tythtwouhibeasu~ mthecliscdon8ry contract;

Polhical coEtributio~ Apy in&&al or busiuess entity seeking a diswtiomty Eomfirct fixun the c@ must discio3e in cormection with a ppomlfbradiscnti~ conmuxallpo~~coPalbutioottocslingwebrmQrddolltsJ(S100)ormorewirhia the past ttmlty-four (24) lnonths Dude directly or indirculy to ally lumber of city council, or TO any political action cornmw that contritites to Cii Cod ekctions, by any individual or bus~ss entity whose identity must be sih~losal under (I), (2) IX (3) above. indirect coatriiuti~ by an cntiQ’ inckde, but are net limited to, umtsibutions made @rough the offtccrs, owners, orrcghmd lobbyists obe entity.

To whoat Madr: Anwant: IDato of Contribution:

rrlb

1

JQN-26-1980 00: 22 P.05

~~~p~?ZLs entity seeking a dkcretiamy comact with the city shall disclose any known fect9 w&b, rtzamably tmdemood, rais a question’ 83 to w&ether any c&y official would violate !Sectiot~ I of Part B by parti- itl official acti on rclati#J to the disaetiooary cQlmlct.

TOTRL P.05

JfN-26-1900 00:21 P.04

Scout Law

A Scout is:

Trustworthy LOWl Helpful Friendly courteous Kind Obedient Cheerful Thrifty Brave

n

Reverent

ALAMO AREA COUNCIL BOY SCOUTS OF AMERICA

2226 N.W. Military Highway 9 San Antonio, Texas 78213-l 894 (210) 341-8611 l (800) 940-2721 l Fax: (210) 341-7641

www.alamoarea-boyscouts.org

July 20,200 1

To: River City Coaches From: AngeI L. Conception

ScoutReach Director Re: Buses

The Alamo Area Council, Boy Scouts of America rcqucst the use of two 47 passengers buses starting Tuesday July 24,200 1 until Friday July 27,2003.. ‘The buses will bc used to transpo~ scouts to a special Day Camp. The location of the Camp is:

2226 NW MiIitary Hwy

We would like the bus pick up to be as follow:

EAST SIDE:

Dorie &Ii I ler Park and Ret - East Side Boys and Girls Copernicus Park and Ret

2802 M.L. King 3503 M.L. King 5003 Lord

Scout Oa$ WEST SIDE:

On my honor I will do my best to do my duty to God and my country and to obey the Scout Law; to help other people at all times; to keep myself physically strong, mentally awake, and morally straight.

YWCA- Pm Am Apts LB Johnson

503 Castrovillc 143NW 36th Street 65 15 W Commerce

Return trip will start at 3: 15 from the Park.

PO is attached If you have any questions, please call me at 341-8611 ert 33.

7:30 am 7:45 am 8:00 am

7:30 am 7:45 am ’ 8:00 am

.

CITY OF SAN ANTONIO,,F,,/,, j-fE!d ND., I OFFICE OF THE CITY COUNCiL”

INTERDEPARTMENTAL CORRESPONDENCE SHEET c/j- y ;.yJ- $,ii;‘c’D

TO: Mayor and Councilmembers i’.‘.; a-j. . :‘;’ /: :; 6 j ,,yi ,‘c,, ” *,ro;*&) -il:<


COPIES TO: City Manager; City Clerk; City Attorney; Management & Budget; Finance; file;


DATE: July 27, 2001

Your concurrence is requested in directing staff to place on the August 2, 2001 City Council Agenda an item releasing $500.00 from the District 2 Contingency Account payable to the San Antonio Youth Ensemble. Monies will be used to help defray the cost of expenses associated with teenagers attending the Gospel Music Workshop convention in Minneapolis from August 14,200l to August 17,200l. The workshop offers training in leadership and development techniques for students to acquire life long skills such as self-discipline and self-motivation.


rwL ED GARZA, MAYOR ENRI#JE BARRERA, DISTtiICT 6

$x33 BOBBY PEREZ, DISTRICT 1 N CASTRO, DISTRICT

I

ANTONIET-TE MOORHOUSE/ BONNIE CONNER, DISTRICT 8 DISTRICT 3

NRIQUE MARTIN, DISTRICT 4

b CARROLL SCHUBERT, DISTRICT 9

ut ii Gtii c J ud , 1-9 DAVID GARCIA, DISTRICT 5 DAVID CARPENTER, DISTRICT 10

1 SENT BY:GLF”T ; 7-25 1 ; 4:sapM ; LINcow PARK CtruRCti+ 2102077027;R l! 3

REPUEST‘FOR CONTINGENCY ACCOUNT EXPENDITURES

DISTRICT

It is important that Council Items requiring the use of disMc.t contingency funds not be circulated until the fottowing information is obtained;

1.

2.

3.

4.

5.

6

7.

0.

9.

10.

Name of Organization: c I.> fiton ;o y0ul-h E nserwble Address: p.0. .P> $ 7801L2 5Ln A nti3n;o. 7 “r 7lx 2.78~- 072% Phone; &( 0) ~.5ll-“Lp x0 s _ . .

lax Exempt # (if applicable)

(a) Amount of Rcqueat: $ IO b o . a” (rot less than $700.00). (b) What other sotuces of funding does organization have? Tjzb4 c co~pw-r+io~J

~~‘bnnS&i GfiS .

Purpose ol Request (state exactly how funds are to be used, and the public benefit anticipated).

Time Frame/Calendar Date of Event: . ..Dqat t&x

/ -/

Copy of separate written request attached? Yes ’ No _, _ -

Does the organization receive other city funds? Yes No ;/“’

Is the city co-sponsoring the particular event? Yes No J

..-

Thii form should be completed and attached to six-signature memorandum.

L SENT BY:GLPT ; 7-25- 1 ; 4:59?M ; LINCOLN PARK CHURCH-, 2102077027;# 2/ 3

~~teamutt of Pmits, Omen-s, and Ch4y RcEPttd Persona Fur tbo pqosc of asskin& the city in the &orcuncnli of povisions containa! in the City Chartbr and UK code of ethics, an individual or business entity sc&ing a dim&nary contract tiom the city is required to disclost in connection with a proposal for a discretionaty con@uu:

0

who would be a party to the discretionsry contract;

(2) the idthy of any busis entity tbti would be B parry IO the discretiouary contract: and the name of

(A) any individual 0~ bruj.nejs entity ulat would be a subcontractor on rhc discretionary contract;

(8) any mdividual or business entity thsi is known to be B ptntnu. or a phrtnt or subskky business ent@, of eny individual or b&nus entity who would I#: a party to the discretionary contraa;

(3) the idennly of any M ox public relatjons firm employed for pq~ncs relating to the discretionary con@act bring souglat by any individual or buriae% en* who would be a p&y iu Ux disCF%iOnsry contract.

r- --

RtWcal ContribntiDar by individual or businas entity seeking a dhrctimaary cot\wct from the city must drsrlw in connation wifh a proposal for a discretionary contract all polticel contributions tot&g one hundred dollas (WJO) or more witbin the pat hwonty-four (24) mondx anode rketily or indindly 10 any member of City Council, or to any p0licitil action committee that mttjbutcs to City Cdl ekaions, by my iudividual w bus&s entity who% Identify mUsr be disclosed undo (l), (2) or (3) above. Direct connihucionc hy p entity inchde, but are not limited to, contributions ma& through the ofllcen, ouln~n, or registered lobbyists of the entity.

To Whom Mad*: AJDOWt: Dote of Cmtribsth:

SENT BY:GU'T ; 7-25- 1 ; 4:sam ; LINCO~PARK~~~~H-, 2102077027;# 3/ 3

a City of San Aptoajo

Discretionary Camtrack Disclosure

Any ir;dividual or business aairy aking a discretkmy conbact wiih the thy ShaU dkiose any known facts whidl, rrvoonably understood, raise a quenion’ as to whctlur MY city offkxal would vioiate SaXion 1 of Prrt B by &ci@ing in oflkial X&II ttlating to the disc&arky cvntmct.

CITY OF SAN ANTONIO OFFICE OF THE CITY COUbJf#$@A ITEM “’

I INTERDEPARTMENTAL CORRESPONDENCE SHEET c;: i,. :;’ y _,- . . , :.- , :. . :‘, -.,’ ’ -,~,4JJ-J

TO: Mayor and Councilmembers : , ,‘,,.J I., ,: ., _ ;. !p!::o ‘p-l :, ,? %.I

FROM: John H. Sanders, Councilmember, District 2 -“’ “‘& ?‘I iz: 3 34

COPIES TO: City Manager; City Clerk; City Attorney: Management & Budget; Finance; File:


DATE: July 27, 2001

Your concurrence is requested in directing staff to place on the August 2, 2001 City Council Agenda, an item releasing $500.00 from the District 2 Contingency Account payable to the San Antonio Juneteenth Association. Monies will be used to help defray the cost of expenses incurred for the Juneteenth community celebration held on June 16, 2001. Funds will cover security costs and rental equipment for children’s activities used during this event.


\chfi. L H* L& a?r JOHN H. SANDERS

DISTRICT 2

ED GARZA, MAYOR

BOBBY PEREZ, DISTRICT 1 N CASTRO, DlSTRlCf 7

BONNIE CONNER, DISTRICT 8 DISTRICT 3

ENRIQUE MARTIN, DISTRICT 4 CARROLL SCHUBERT, DISTRICT 9

DAVID GARCIA, DISTRICT 5 DAVID CARPEfiTER, DlSfRlCT 10

REQUEST f%R c CONTINGENCY ACCOUNT EXPENDITU~S

&3StRICT

It lo important that Council Jtbms r~qulring that use of dlSrict contingency funds not be drculated unti! the folk&&g WomWion IS obtained:

1. None of Organlration:

2,

3.

Tax Exempt # (if applicable)

(a) Amouti of Request: $ Z,%ktl = 04 What other sourc%$ of funding doea organlxation hem?

4. Purpose of Request (state exactly ti funds are to be used, and the public benefit anticipated):

Phone; - CaJ sa7dkm

6. Time FramelCalendar m Date of Event; dLC..M~ /6 zoo /

7. Copy of separate written request attachad? Yes c/

0. Ooas the organization fwsive other city funds? Yes.

9. Is the city cctqonsoring the particular went? Yes No L/’

10. (a) Cornmmzy the Cl &al

Atkmay’s CMice 1: A ed 12 &C&CA wf4 /v tuCY3*

PI Comments from the DqMment Ditedor

This fahn should be cornplated and attached to six-sign&w@ memorandum.

_ SENT BY : INSURANCE BROKERS ; 7-25 1 ; 3: 23PM ; ULF.R-LLJCEX UC --) _. . . . _. ._- -. .’ _. .-- 2102077027;# 3/ 4 .- “Ml “7

@) any indltidual or buiness cntiv that e kpwu to bc a partyr, T a pent or suboldlary bushs entity, of

I I :

PouttcaI Contrtbutions Any indltidlld or hu!3ineee caltity lledring a (lisudonuy c.omact ftom the cily mua? clidore ill cox)pacthl with I proposal fix a di~uetianaxy con- aII poWcal conlributi@ne tota& one hundred doIke (SlOO) or mora within the pust twmty=four (24) mouths made d&M& or MirectIy to say maabm of Cii Council, or to any political actb cotnmhtoo Bat ccumhutu to city cauncll elazm~ by ray tndividual or t&naps entity whose identity must be dh!bed under (I), (2) or (3) ebova. Indirect co~M~~~oos by an eati9 Muds, but are uot link& to, coutributions made thrcqh the of&m, owners, cm qiatnd lobbyists of the a&y.

To Whom Made: Amount: Pate of Cvnhlbutton:

. SENT BY:INSLRANCE BROKERS ; 7-25 1 ; 3:23PM ; MILLER-LUCEX UC + _.I. .F..-,.w- u.2 VW

MosureJ In mposak Any indtvidd or businart c&y scckbg a dimationay contract with the city sbd dischx~ auy known fwta whkb, rcamubly undcratood, rniae a quttsthn’ 89 tu Mmt3.uw my city oftkid would violate !kth 1 of part B by partMptiDg h official Klr.ial nladng to the disuedonafy cma

.

CITY OF SAN ANTONIO

OFFICE OF THE W-Y co~~~~~~ IT&j yr Interdepartmental Memorandum ’ ’ ’

_. -LL TO: Mayor and Councilmembers

..-c.r, 1 .i. ! “..1 0 - ., _ . ...:

FROM: Councilman Enriaue M. Barrera, District 6 -..-, ,.. “7 .‘: (?. . . I- IS ;--. .-..-

SUBJECT: District Office

COPIES: Terry M. Brechtel. Citv Manager: Norma S. Rodriguez. Citv Clerk: Frank J. Garza. City Attorney: Milo Nitschke. Interim Director of Finance: Gavle McDaniel. Assistant to CiW Council

DATE: July 30.200 1

I request City Council concurrence in placing an item on the City Council agenda of August &! ,200Ipproving the terms of an agreement for the rental of 960 square feet at Gateway Shopping Center, 7121 Highway 90 West Suite 100 for use as a District Offrce. Rent is $550.00 per month and the primary term of the lease would extend until August 5, 2002, with extensions possible at the end of this lease term, subject to my reelection and annual appropriations by the City Council beyond this fiscal year.

Your favorable consideration of this request w +=

DISTRICT 6

EDWARD D. GARZA DAVIDGA&&A

DISTRICT 1 L/ n

DISTRICT7

DKI’RICT3

ENRIQUE“KIKE”MARTIN DISTRICT4

DISTRICT8 u

CARROLLSCHUBERT DISTRICTP_

Attachment

CITY COUNCIL \

TRAVEL AUTHORIZATION REQU$E>~‘TA ?

0

I hereby request that I be authorized to proceed on official city business to the following named places and return to San Antonio, on or about the dates indicated and to be reimbursed for the travel expenses incurred in performance thereof from city funds in accordance with prescribed policies and procedures applied to such reimbursement. s r, 3 L72, 4 -.: NAME OF TRAVELER: Councilman David Carpenter

i.= - -, I ..= _.-E’Z .: .-

Purpose and Justification of Travel:

To meet with business prospect -2 f .--i-T 2.i - z - /‘-I

0 . .

Destination or Itinerary: (If more than one point, state, “in order listed” or “any z = o

order.“) Wichita, Kansas

Estimated date of departure from San Antonio: Frtday, July 27, 2001

Estimated date of return to San Antonio: Friday, Juty 27,200l

GRATUITOUS OR NON-CITY FUNDED TRIPS

This trip will be paid for (entirely) or (partially) by a third party or from non-City funds.

DONOR: Economic Development Foundation

VALUE: % 1.200.00

EXCEPTIONS:

x

Official Business only Dual purpose-Goodwill Dual purpose-Education Dual purpose-city Business

.- ’

Financial Data;

Estimated cost of travel: Travel Advance requested:

-f-l- -a

Fund, Account 8, Index Code to be charged:

ww

I hereby certify that the above request for travel authorization has been approved by the City Council on the day of ,200l

MAYOR ATTEST:

CITY CLERK

CITY OF SAN ANTONlO

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