Annual Budget - CiteSeerX

Capitol Region Council of Governments

2008 - 2009

Annual Budget

Adopted: May 21, 2008

Capitol Region Council of Governments (2008). CRCOG 2008-2009 Annual Plan and Budget. Hartford, CT 06106

Document is available online at www.crcog.org.

http://www.crcog.org/

CAPITOL REGION COUNCIL OF GOVERNMENTS ANNUAL PLAN AND BUDGET 2008-2009

Table of Contents

INTRODUCTION

Letter of Transmittal

Guide to Budget ……………………………………………………… 1

DEPARTMENT DETAILS

Finance and Administration

………………………………………………………

11

Transportation ……………………………………………………… 15

Community Development ……………………………………………………… 19

Public Safety ……………………………………………………… 24

FINANCIAL SECTION

Operating Budget

………………………………………………………

32

Grant Budget ……………………………………………………… 37

Homeland Security ……………………………………………………… 43

Service Sharing ……………………………………………………… 46

Capital Budget ……………………………………………………… 47

Budget Notes ……………………………………………………… 48

REFERENCE

Glossary

………………………………………………………

59

Abbreviations ……………………………………………………… 61

CAPITOL REGION COUNCIL OF GOVERNMENTS ANNUAL PLAN AND BUDGET

Introduction

Fiscal Year 2008 - 2009

Capitol Region Council of Governments 241 Main Street Hartford Connecticut 06106

Telephone (860) 522-2217 Fax (860) 724-1274

www.crcog.org

Melody A. Currey, Chairman

Lyle D. Wray, Executive Director

A voluntary Council of Governments formed to initiate and implement regional programs of benefit to the towns and the region

Dear Policy Board Members: Attached is the budget for the Fiscal Year 2008 – 2009 for CRCOG, approved at the May 21, 2008 CRCOG Policy Board meeting. This budget presents a fiscally prudent and realistic roadmap for CRCOG to continue its vital role in the region. Over the past four years, CRCOG’s total budget has grown from $4,736,993 to $15,558,318, while the number of full time employees has grown by only one, from 19 in the 2004-2005 Fiscal Year to 20 in the 2007-2008 fiscal year.

CRCOG has had an extremely productive and busy year. Major achievements included:

Awarded $5.2 million in state grants to implement ten regional service sharing projects.

Awarded $2.4 million in FFY 06 and 07 federal homeland security grants to administer and manage on behalf of the 41 communities who make up the Capitol Region Emergency Planning Committee. Over 60 projects have been initiated since CRCOG become involved in the FFY 2004 grant process.

Established a Geographic Information System (GIS) Working Group to assist on improvements to CRCOG’s web-based GIS system, updates to CRCOG’s land use and zoning data layers, and implementation of two service sharing grants (orthophotography flight and GIS enhancements).

Adopted a new regional bicycle and pedestrian plan that lays out a vigorous strategy for making the region a better place to walk or bike.

Obligated $8 million in federal STP Urban funds in Fiscal Year 2008 to start design, ROW, or construction of previously approved road projects.

Completed Phase 1 of the Regional Community Design Resource Project, which is helping to identify what communities want and need to implement better community design on a continuous basis.

Completed requirements of an Agriculture Viability Grant from the State Department of Agriculture. Under this grant, CRCOG worked with 12 municipalities to support local agriculture through the development of farm-friendly land use regulations and policies.

MEMBERS

Andover

Avon

Bloomfield

Bolton

Canton

East Granby

East Hartford

East Windsor

Ellington

Enfield

Farmington

Glastonbury

Granby

Hartford

Hebron

Manchester

Marlborough

Newington

Rocky Hill

Simsbury

Somers

South Windsor

Suffield

Tolland

Vernon

West Hartford

Wethersfield

Windsor

Windsor Locks

CRCOG also assisted the American Farmland Trust (AFT) and the Connecticut Conference of Municipalities (CCM) to develop a ―Planning for Agriculture Guide,‖ funded through a second Agriculture Viability Grant.

Carried out first fiscal year of Purchasing Council bids through the new e-Procurement system administered by RFP Depot. Began receiving revenues from RFP Depot as part of fee sharing agreement. Achieved an estimated $2,006,000 in savings through cooperative bids and the natural gas procurement program.

The coming fiscal year promises to be similarly busy. A key activity will be the successful implementation with participating towns of Service Sharing pilot programs to demonstrate the benefits of the shared services approach and to build a case for state service sharing incentives to be made permanent in a future legislative session. CRCOG will also continue to expand our purchasing and GIS programs, as well as our leadership role in transportation and land use planning efforts in the region. In the Homeland Security field, CRCOG is preparing to take on a significant challenge with the designation of the Hartford region as one in Connecticut eligible for the Urban Area Security Initiative (UASI) funding under the national Homeland Security Grant Program (HSGP).

This year’s budget reflects the growing and changing nature of CRCOG’s activities. Over the years, CRCOG’s role has expanded from that of a basic planning organization funded by its members to a multi-million dollar grants- funded entity charged with implementing a broad range of complex projects on behalf of our member towns and cities.

Funding has grown much faster than staff resources in the past four years. To keep pace, I have included the creation of a new permanent position of Grants and Contracts Administration. With a Director of Finance and a part-time accountant, CRCOG’s ability to manage the wide-ranging and extensive administration and reporting requirements associated with our grants has been stretched to capacity. The budget provides for the addition of this position to ensure that we can manage existing grant projects and meet the requirements of future awards.

The budget provides for a limited term position to assist with the implementation of $5.2 million in service sharing grant funds. This position would be funded through the service sharing grant funds and would be time limited unless the shared services grants program is extended or CRCOG is directed to take on additional new work.

During the last fiscal year, CRCOG underwent a major Human Resources review of job positions, salaries, and job classifications. In April, the Policy Board approved a new classification and pay schedule based on the findings

of the study. The budget reflects salary adjustments indicated by the new plan, totaling $17,565 in increases as well as a 5% (65,932) increase for existing employees to address cost of living and merit adjustments.

CRCOG’s overall budget is $15,558,318. Of this, $1,691,534 is for personnel services, $646,254 is for fringe benefits, $191,096 covers direct expenses, $305,660 covers indirect expenses, and $12,723,774 is for contractual obligations. Production of the budget has been a major team effort this year particularly with migration to a Government Finance Officers Association format. I want to express my thanks for the dedicated work that has gone into this major change in the budget format as well as for all the work needed to complete the regular budget elements. In addition, we hope that the addition of a glossary and list of abbreviations and acronyms will make the document more accessible.

Sincerely,

Lyle D. Wray, PhD Executive Director

Capitol Region Council of Governments 2008 – 2009 Budget page 1

Guide to the Budget

I. CRCOG Overview The Capitol Region Council of Governments (CRCOG) is the largest of Connecticut’s 15 regional planning organizations. CRCOG was established under the Connecticut General Statutes in 1978 as a voluntary association of municipal governments serving the City of Hartford and 28 surrounding suburban and rural communities. CRCOG is governed by the chief elected officials of our 29 Metro Hartford municipalities: Andover Avon Bloomfield Bolton Canton East Granby East Hartford East Windsor Ellington Enfield

Farmington Glastonbury Granby Hartford Hebron Manchester Marlborough Newington Rocky Hill Simsbury

Somers South Windsor Suffield Tolland Vernon West Hartford Wethersfield Windsor Windsor Locks

Our region is 760 square miles in size and it houses approximately 741,303 people. CRCOG is dedicated to expanding the concept of voluntary cooperation among its member municipalities as the means to successfully respond to many of the region’s pressing governmental and public challenges.

CRCOG members recognize that the future of our individual members is tied to the future of our region. Our members have collaborated for more than 30 years on a wide range of projects to benefit our towns individually and the region as a whole. CRCOG serves the Capitol Region and all our municipalities by:

Helping members improve governmental efficiency and save tax dollars through shared services and other direct service initiatives;

Promoting efficient transportation systems, responsible land use and preservation of land and natural resources and effective economic development;

Strengthening the Capital City of Hartford as the core of a strong region, and as our economic, social and cultural center;

Advocating for the region and its towns with the State and Federal governments;

Strengthening our regional community by helping coordinate regional agencies and programs; and

Assisting local governments and citizens in articulating, advocating and implementing the vision, needs and values of their regional community.


II. Demographic and Statistical Profile of CRCOG Region The CRCOG region comprises the City of Hartford and 28 surrounding cities and towns, which vary considerably in terms of population, density, income, employment, and character. Hartford is considered the only fully urban municipality in the region, while 16 towns are characterized as suburban towns and the remaining 12 as rural.

The total population of the 29 towns in the CRCOG region in 2006 was estimated at 741,303.

0 50,000 100,000 150,000

Hartford

West Hartford

Manchester

East Hartford

Enfield

Glastonbury

Vernon

Newington

Windsor

Wethersfield

South Windsor

Farmington

Simsbury

Bloomfield

Rocky Hill

Avon

Suffield

Tolland

Ellington

Windsor Locks

Granby

Somers

East Windsor

Canton

Hebron

Marlborough

Bolton

East Granby

Andover

Estimated 2006 Population

$0 $50,000 $100,000 $150,000

Avon

Simsbury

Granby

Glastonbury

Marlborough

Tolland

Hebron

South Windsor

Andover

East Granby

Suffield

Bolton

Farmington

Canton

Somers

Windsor

Ellington

West Hartford

Rocky Hill

Newington

Wethersfield

Bloomfield

Enfield

East Windsor

Manchester

Windsor Locks

Vernon

East Hartford

Hartford

2007 Median Household Income


III. Organization and Management

CRCOG is governed by a Policy Board comprised of the mayors, first selectmen, and town council chairmen of the 29 CRCOG municipalities, established under the Connecticut General Statutes as a voluntary association of municipal governments.

CRCOG’s Executive Director reports to the Policy Board and is responsible for the day-to-day management of the organization. CRCOG staff is organized in four departments:

Finance and Administration

Planning and Community Development

Transportation

Public Safety

CRCOG Organizational Chart

CRCOG

Policy Board

Executive

Director

Finance and AdministrationCommunity Development

Community and Land Use Planning

Municipal Services

Purchasing

Council

Transportation

Transportation planning

Geographic Information Systems

Public Safety

Public

Safety

Homeland Security

Standing Committees

Capitol Region municipal officials develop policy and set the CRCOG agenda through their participation on the following working committees, which provide guidance to the CRCOG Policy Board:

Transportation Committee—reviews and makes recommendations for $1,076,028 of funding each year for regional transportation and transit projects.


Community Development Committee—responsible for providing policy guidance and oversight on issues, projects and programs affecting the development of communities.

Regional Planning Commission—prepares and updates the Regional Plan of Development. Based on the Regional Plan, the Commission reviews and comments upon municipal projects that affect regional land use.

Municipal Services Committee—carries out projects and programs to improve governmental efficiency and save tax dollars through cooperative projects, shared services and other direct service initiatives for member towns.

Public Safety Committee—develops and implements practical regional projects to promote regional public safety and inter-agency strategies for public safety service delivery, managerial cooperation and use of advanced technologies.

CRCOG Staffing CRCOG currently employs 20 full-time employees and five part-time employees. The Policy Board authorized the following position classification system in April 2008. Grade Job Titles Current Number of

Positions (includes part-time)

Administrative 1 [Reserved] 0

Administrative 2 Secretary 1

Administrative 3 Administrative Program Assistant 2

Administrative 4/ Professional 1

Office Manager Accountant

1 1

Professional 2 Financial Analyst Planner GIS Specialist

5

Professional 3 Senior Planner / Senior Analyst 5

Professional 4 Principal Planner/ Principal Analyst 4

Professional 5 Special Projects 1

Professional 6/ Management 1

Deputy Director / Department Director 1 0

Management 2 Department Director 2 4

Executive 1 Executive Director 1


IV. CRCOG Budget Process

Under the general direction of the Executive Director, the Director of Finance issues instructions and guidelines for budget preparation to each department. The Director of Finance is the chief financial advisor to the Executive Director and directs the preparation of CRCOG’s budget. The Fiscal Year is the 12-month financial period used for recordkeeping, budgeting, and monitoring revenues and expenditures. The Fiscal Year begins July 1st and ends June 30th of the following year. The budget expresses more than just the revenues and expenditures of CRCOG, it reflects CRCOG’s priorities through determining how revenues will be appropriated over the fiscal year. The first phase of the budget process involves the department’s preparation of budget requests within the guidelines established by the Executive Director. The Directors of each department evaluate past and current year spending and consider future needs to formulate their budget requests. Their requests are due to the Director of Finance in October for the following Fiscal Year. The second phase of the budget process involves the formulation and composition of the Executive Director’s Proposed Annual Budget. The Executive Director and Director of Finance meet regularly with the Department Directors to discuss the budget requests. Issues under consideration include staffing requirements for projects, contractual obligations, and any potential deficits in departments and in the general fund. The Executive Director and Director of Finance meet with the Finance and Personnel Committee in March to discuss progress on the budget preparation and any potential policy issues, including any deficit. The committee makes recommendations on balancing the budget, including reductions and use of the fund balance. Once the budget is balanced, the Finance Director prepares a budget document under the direction of the Executive Director. This is presented to the Executive Committee for approval in May, and the approved budget is presented to the Policy Board for adoption prior to July 1. V. CRCOG Budget Highlights CRCOG’s total operating budget for the 2008-2009 Fiscal Year is $2,834,544. This excludes the $12,723,774 in contractual obligations, funds which CRCOG administers under various grant programs and which are passed through to other entities. Revenue sources for the proposed operating budget are summarized below:


CRCOG Revenue Sources

Federal49.20%

State11.28%

Local15.64%

Other23.56%

Reserve0.32%

Expenditures under CRCOG’s operating budget are organized into seven funds: transportation, jobs access, community development, service sharing, public safety, homeland security, and general fund. These are summarized below:

CRCOG Operating Funds

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

Transportation Jobs Access Community Development

Service Sharing Public Safety Homeland Security

General Fund

Within these funds, major categories of expenditure are personnel, direct expenses, indirect expenses, and contingency/additive rate.


CRCOG Expenditure Categories

$2,337,788

$186,096

$305,660

$5,000

$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000

-PERSONNEL SERVICES

-DIRECT EXPENSES

-INDIRECT EXPENSES

"-CONTINGENCY/ADDITIVE RATE

As illustrated in the chart below, CRCOG’s total budget, in particular the grants budget, has grown substantially over the past five years. During this time, staffing has held relatively steady, from 19 staff five years ago to 20 in the 2007-2008 fiscal year.

CRCOG Operations and Grant Funds 2004-2009

$1

,94

5,9

30

$1

,92

6,6

13

$2

,27

5,5

44

$2

,44

3,5

36

$2

,83

4,5

44

$2

,04

3,8

88

$2

,81

0,3

80

$8

,88

2,7

72

$1

2,7

40

,69

1

$1

2,7

23

,77

4

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

2004-05 2005-06 2006-07 2007-08 2008-09

OPERATIONS GRANTS

The budget includes the following major changes from last year:

New Grants and Contracts Management position: CRCOG is increasingly a grant-funded organization, with receiving and administering $12,740,691 of grant funds in the last Fiscal Year. With limited finance staff (1.5 positions), CRCOG’s ability to manage the wide-ranging and extensive administration and reporting requirements associated with these grants has been stretched to capacity. CRCOG is proposing the addition of a Grants and Contracts Manager position to


alleviate this and to ensure that we can continue to take on and manage grant projects as the opportunity arises.

Merit raises and salary adjustments: In 2007– 2008, CRCOG undertook a comprehensive review of job positions, classifications, and salaries. Based on this review, which was endorsed by the Policy Board in April 2008, we are recommending salary adjustments totaling $17,565 to bring staff members in-line with the approved salary plan. In addition, the budget includes an additional $65,932 for cost of living and merit adjustments.

VI. CRCOG Goals for the Next Two Years The CRCOG Policy Board participated in a broad goal-setting exercise in 2007 to develop a revised two-year set of goals for the organization. These goals were approved by the Board at the February 2008 meeting:

1) Elected Official and Policy Participation. Broad and active participation by the elected officials in the CRCOG region. One overriding goal is communication with the 29 member town elected and chief appointed officials on regional cooperation opportunities and achievements through on-site meetings scheduled with councils and a quarterly cable television program in the region.

2) Public Service. Affordable, effective, efficient and responsive public services in the region built on the legacy of shared services in the region such as cooperative purchasing and the CAPTAIN system. Specifically, CRCOG seeks to increase the number of shared service opportunities for CRCOG members, to provide better and lower cost public services to residents in the region, and to expand opportunities into new areas and deepen the cooperation in existing services as appropriate.

3) Balanced, stable local revenue. The state and national budgets are under mounting pressure from entitlement programs and accumulated debt. Getting good information on the revenue side – with an approved tax incidence study, cost of mandates analysis and options for a more balanced and stable revenue system should be on the table for regional and state discussion. Property tax reform and regional revenue options are some of the policy areas needing further development.

4) Balanced transportation system for the region. Enhanced transit options (busway, commuter rail, buses), improved pedestrian and bicycle capacity, and sound management of roadway resources are a critical priority for CRCOG as a Metropolitan Planning Organization and form a core part of the operations of the organization. The CRCOG Regional Transportation Plan reflects this new emphasis developing our transit, bicycle, and pedestrian options while maintaining the safety and efficiency of our highway system through better management.


5) Livable communities. Revitalized town centers, walkable communities,

sustainable buildings and design, are parts of the longstanding overall livability agenda for the region that has gathered momentum in the past few years with links to economic development to retain and attract workers for our region’s innovation economy.

6) Strong capital region core. Hartford is the hub of a one million person region in North Central Connecticut and its health and engagement in the region is a longstanding priority for CRCOG – a strong core for a strong region. This engagement is a mutual process among Hartford and neighboring regional cities and towns.

These goals were developed with an understanding that in times of increasing financial pressures at the federal, state, and local levels, working together becomes increasingly important. CRCOG member towns benefit from our ability to come together rapidly and function effectively as a group to address challenges and opportunities. VII. Financial Policies and Fund Structure

CRCOG is required to submit a budget for approval to the Policy Board for adoption by July 1. There is no explicit policy requiring a balanced budget, but the Policy Board is charged with ensuring that CRCOG’s activities are fiscally prudent. For budgetary purposes, appropriations are made at a department or functional level. The (CRCOG) accounting policies conform to accounting principles generally accepted in the United States as applicable to governmental organizations. Financial statement presentation of the activities of CRCOG varies from the funds as presented in the budget. Jobs Access, Homeland Security, Public Safety and the General Fund are presented in the Financial Statements. Portions of Transportation funded by the FWHA are presented separately. All other funds are aggregated together as Other Governmental Funds. All funds are accounted for in the financial statements. The following funds are subject to budgetary appropriation:

Transportation

Jobs Access

Community Development

Service Sharing

Public Safety

Homeland Security

General Fund The Transportation Fund includes all activities funded by various sources related to the work of the Transportation Department. This includes grants and contracts received from the Federal and State Governments.


Job Access Fund includes activities performed in the administration of the State of CT Dept. of Social Services Job Access program. The Community Development Fund includes a wide range of activities related to the following needs of local members identified on p. 19. These projects are funded through a State grants and contracts and fees for services from cooperative ventures and local and state governments. The Service Sharing Fund is a new Fund established to administer activities of a one time initiative of the State of CT to promote regional cooperation for varied projects which have been approved by the member municipalities and the State. The Public Safety Fund includes activities that provide support and administration to regional public safety initiatives. This Fund does not include activities funded by the US Dept of Homeland Security passed through the State of CT. The Homeland Security Fund includes all activities funded by the US Dept of Homeland Security passed through the State of CT. The General Fund includes activities that support the overall administration and financial management of the CRCOG Departments. CRCOG follows GAAP and as such the Fund Balance is defined in accordance with GAAP. CRCOG does not maintain a formal Fund Balance Policy. However, management believes it is prudent to maintain sufficient resources to support the operations of the CRCOG activities. CRCOG’s funding sources are grants and contracts many of which are based upon a reimbursement basis. CRCOG maintains a Fund Balances in the following funds: General, Public Safety, Work Access and Capital Reserve Fund. A schedule of fund balances is provided at the end of section III.



Department Details

Fiscal Year 2008-2009


Introduction

The mission of the Capitol Region Council of Governments is to expand the concept of voluntary cooperation and regional stewardship among its member municipalities as a means to respond successfully to many of the region’s pressing governmental and policy challenges. The following section describes achievements for the 2007-2008 Fiscal Year and goals for 2008-2009 Fiscal Year for:

Administration and Finance (including special projects)

Transportation

Community Development

Public Safety and Homeland Security

Administration and Finance

Goals and Objectives

1. Provide general management and direction for CRCOG and to ensure that the goals and priorities set by the Policy Board are implemented effectively and efficiently.

2. To ensure that CRCOG’s financial resources are protected through sound financial management, including allocation of resources consistent with CRCOG’s goals.

3. To provide timely, accurate and reliable financial information that will assist in making informed decisions.

4. To identify and manage special projects that span departments and missions in the organization.

Lyle Wray

Executive Director

Winsome Barnaby

Fiscal Officer

Tracey Malenfant

Accountant

Jocelyn Mathiasen

Special Projects

Debby Rihm

Office Manager


Department Description The Executive Director, with the support of the Finance Director, provides fiscal oversight of CRCOG’s departments and manages the day-to-day operations of the organization. Achievements for 2007-2008

1. Goal setting. Staffed a Board goal setting effort for Policy Board members to define

CRCOG’s role and set objectives for the coming two years.

2. Service Sharing. Advocated for Service Sharing incentive funds to promote sharing of equipment, staff, and resources among towns. Worked with member towns to identify and define projects that would qualify for Service Sharing grant money. Assisted in and in some cases led in the preparation of grant applications and coordinated the grant application process across the region and in conjunction with other Regional Planning Organizations. Result was an award of $5.2 million in funds for projects submitted by CRCOG, out of a possible $8.6 million.

3. Office space. Currently examining options for office space at the conclusion of

CRCOG’s lease in September 2008. Hired a broker, defined CRCOG’s needs, and developed a short list of potential candidates, including the existing office space.

4. Budget upgrade. Revised and expanded the CRCOG budget format to conform to Government Finance Officers Association (GFOA) standards.

5. Audit committee. Established an audit committee to select the audit firm and

present the audit to the CRCOG Policy Board as required by state law.

6. Intranet. Continued to expand information available to staff on the CRCOG internal intranet. This provides a central source of information regarding benefits, policies, and staff.

7. Pension employee service portal. Provided CRCOG employees with a web-based service portal for pension fund status and options replacing a labor intensive manual reporting system.

8. Online employee timesheets. Established a web-based system for employee timesheets to replace the paper timesheet system.

9. Position classification and salary analysis. Conducted (with consultant assistance) a comprehensive assessment of staff job descriptions, classifications, and salaries. Revised all job descriptions and developed a strategy to address long-term organizational and staffing needs. Developed a new classification and compensation schedule, which was presented to and approved by the Policy Board.


10. Cooperative Online Purchasing. Contracted with a firm to provide web-based purchasing to members of Purchasing Council.

11. CRCOG Foundation Initiatives. Worked with Journey Home to support the regional homelessness initiative through the CRCOG Foundation.

12. Results-Based Accountability. Served as CETC and CWP strategic management committee chair and supported transition to results based accountability systems in both organizations.

13. Policy and Outreach. With other co-sponsors, on behalf of the House Speaker,

organized the Buses for 21st Century Mobility conference that was followed by a major capital upgrade for the state’s bus fleet.

14. Regional Organizations. Supported Hartford Springfield Economic Partnership with

annual meeting theme and speakers and Capital Region Partnership work on the COMPASS regional quality of life indicators system building on earlier work at: www.peopleprosperityplace.org.

15. Information technology assessment. Developed a scope and identified a vendor

to conduct a broad assessment of CRCOG’s IT infrastructure and requirements. 16. CRCOG Legislative Agenda. Worked with CRCOG Board and legislative

representation on shared services, transportation initiatives in the 2008 session. http://www.crcog.org/publications/CRCOG_OverviewDocs/legislative/2008/2008LegisAgenda.pdf

Goals and Objectives for FFY 2008-2009 1. CRCOG office space. Complete upgrade of offices or manage relocation to new

office space.

2. Shared Services. Implement shared services projects awarded under OPM’s Regional Performance Incentives program.

3. Performance Management. Work with departments to develop performance

standards and measurable performance metrics to be used in assessing department performance.

4. Employee performance review process. Implement an improved process for

employee evaluations and feedback, including expanded goal setting and more comprehensive appraisal process.

5. Information technology review. Develop an action plan based upon results of IT

review.

http://www.peopleprosperityplace.org/

http://www.crcog.org/publications/CRCOG_OverviewDocs/legislative/2008/2008LegisAgenda.pdf

http://www.crcog.org/publications/CRCOG_OverviewDocs/legislative/2008/2008LegisAgenda.pdf


6. CRCOG website. Revise CRCOG website to better serve users. 7. CRCOG Foundation. Review priorities including regional trails funding. 8. CRCOG Green Initiative. CRCOG consideration of role in ―green‖ initiatives. 9. Transportation funding. Participate in regional and national effort on authorization

of federal transportation funding 10. Transportation in the Northeast Corridor. Participate in policy discussion on

northeast corridor enhancements including air rail links, and transit-oriented development.

11. Policy and Outreach. Host and support a conference on local revenue options in

the fall 2008. 12. Legislative Agenda. Advocate for continued shared services grant funding.


Transportation Department Description The Transportation Department is committed to developing a safe, efficient, and multi-modal transportation system that:

Supports a strong regional economy,

Has good linkages to the national transportation networks and the global economy,

Supports a diversity of strong, vibrant, and livable communities,

Supports a strong core city. Our strategy for achieving this is explained in the Regional Transportation Plan and supporting documents such as the Regional Transit Strategy and the Regional Pedestrian and Bicycle Plan. The Plan provides a twenty-year overview of the major transportation investments that are required in the Capitol Region. It is updated every four years in conformance with federal transportation regulations.

Goals and Objectives

1. Vision. To define the region’s long-term vision for transportation, and for programming projects to achieve that vision.

2. Voice. To provide local elected officials with a voice in the decision-making process regarding how federal transportation funds are invested.

3. Balanced. To support regional, local, and agency goals relevant to the transportation program by achieving a balanced multi-modal regional transportation system and supporting development of more livable communities.

Department Achievements 2007-2008:

1. Pedestrian/Bicycle Plan. Adopted a new regional bicycle and pedestrian plan that lays out an aggressive strategy for making the region a better place to walk or bike. The long-term goal is to develop a more balanced transportation system and more livable communities.

2. $8 Million for Current Town Projects. Obligated $8 million in federal STP Urban funds in FFY 2008 to start design, ROW, or construction of previously approved road projects.

3. Technical Assistance. Provided technical assistance to towns to solve traffic problems, resolve project funding problems, or mediate with ConnDOT on road design issues.

4. Regional Service Sharing. Started developing partnerships with municipalities and others such as the Technology Transfer Center and Department of

http://www.crcog.org/transportation/regional_plan.html


Emergency Management and Homeland Security to develop a public works inter-town service cooperation pilot program.

5. Safe Routes to Schools. Developed and implemented a Safe Routes to Schools workshop program.

6. Northwest Corridor Transit Study. The study is advancing on schedule and will be completed within the next year.

7. Route 305 Study. Substantial progress has been made on this study of Route 305 in Bloomfield and Windsor. The study is advancing on schedule and will be completed within the next year.

8. Route 195 Study. Substantial progress has been made on this study of Route 195 in Tolland. We are currently focused on traffic problems in the historic town green area and are achieving good community involvement.

9. New Britain Busway. The busway project is in the final design stage with design about 40 percent complete. We succeeded in getting ConnDOT to agree to increase the level of consultation with the four affected communities.

10. NHHS Rail Project. CRCOG assists in the NHHS commuter rail project. ConnDOT hired a consultant and started work on the environmental assessment process for the New Haven–Hartford -Springfield rail project.

11. Transit Oriented Development (TOD). With the successful passage of state TOD funding legislation, we are working with communities in the New Britain Busway corridor and the New Haven–Springfield rail corridor to get state funding for TOD planning or pre-development projects.

12. Jobs Access. Provide over 3,000 passenger trips per day through the Access to Jobs Transportation program managed by CRCOG. Ridership continues to grow.

13. Clean Diesel Buses. CT Transit is about 25% complete with the 2-year program retrofit of its buses with diesel particulate filters. This project is a result of CRCOG’s clean diesel policy.


Lyle Wray

Executive Director

Director of Transportation

Tom Maziarz

Principal Transportation

Engineer

Jennifer Carrier


Planner

Ming Zhao

GIS Analyst / Transportation

Planner

Chad Cleary


Planner

Sandy Fry

Senior GIS Coordinator

Erik Snowden

Transportation Planner

Brenda Watson


Planner

Karen Olson

Transportation Planner

Mario Marrero

Administrative Program Assistant

Karen Stewartson

Department Goals and Objectives 2008-2009:

1. New Britain Busway. Assist ConnDOT and affected communities to advance this project through final design and secure $275 million in federal New Starts funds. Work with ConnDOT to improve their consultation process with the four affected communities.

2. NHHS Commuter Rail Project. Support the environmental assessment process being started by ConnDOT for the New Haven–Hartford–Springfield rail project.

3. Transit Oriented Development (TOD). Help state and communities implement TOD at key stations on New Britain Busway and NHHS rail corridor.

4. MPO Certification. Successfully complete federal review of CRCOG’s transportation planning program and be re-certified by federal agencies.

5. Small Studies Program. Execute funding contract with ConnDOT, develop selection process, and select first projects. This program will allow us to be more responsive to emerging community traffic and development issues and how the two are linked.

6. Transit Study. Complete the new transit study focused on improving bus operations in downtown and in the Blue Hills-Day Hill area, and develop a capital improvement plan for Union Station. This supports preservation of Union Station as well as planning for development around Union Station – a key public resource in our central city.


7. I-84 Viaduct Study. Execute agreements with city and ConnDOT, start study, and substantially complete study. The viaduct is a massive elevated highway structure through Hartford that adversely affects adjacent neighborhoods and is reaching the end of its useful economic life. A major investment in replacing or rebuilding a key transportation facility provides a unique opportunity to support redevelopment in our core city and provide more livable conditions for surrounding neighborhoods.

8. Regional Service Sharing. Assist CRCOG public safety staff with public safety service sharing projects and other joint initiatives involving public works and homeland security. A goal of these service sharing initiatives is to make public services more efficient and more affordable.

9. STP Urban Program. Work with ConnDOT and FHWA to streamline project development process and find solutions to project delays and rapidly rising project costs.

10. Bus Shelter Policy. Resolve contracting and advertising issues, and then adopt a final policy so that CT Transit can implement the new regional bus shelter program.

11. Route 6 Study. Execute funding contract with ConnDOT, hire consultant, and start study.

12. Route 195 Study. Complete the Route195 study in Tolland.

13. Route 305 Study. Complete the Route 305 study in Bloomfield and Windsor.


Community Development Department Description CRCOG and its member municipalities have demonstrated their ongoing commitment to balancing conservation and development within the region, increasing multi-modal transportation opportunities, enhancing economic opportunities of all residents, and other tenets of livable communities and smart growth, through a series of projects. The Community Development department also works with our Regional Planning Commission to carry out statutory responsibilities, including implementing the Regional Plan of Conservation and Development and updating the Plan as required, and providing review of an advisory comment on land use proposals occurring along town boundaries. Goals and Objectives

1. To carry out a range of activities to meet local needs in which projects cover diverse topics: housing, land use, zoning, data management, cooperative purchasing, and technical assistance on municipal service issues.

2. Our responsibilities include work mandated by the State Statutes and other projects pursued at the direction of the CRCOG Policy Board, Regional Planning Commission, Community Development Committee, Municipal Services Committee, and Regional Purchasing Council.

Lyle Wray

Executive Director

Director of Community Development

Mary Ellen Kowalweski

Senior Community Development Planner

Rebecca Augur

Administrative Secretary / Program Assistant

Maureen Barton

Senior Municipal Services Coordinator

Jennifer March-Wackers

Senior Community Development Planner

Emily Moos


Department Achievements 2007-2008: Worked to improve the livability of Capitol Region communities through numerous projects:

1. Better Community Design. Completed Phase 1 of the Regional Community Design Resource Project, which is helping to identify what communities want and need to implement better community design on a continuous basis. This project is funded by the Hartford Foundation for Public Giving, and is a collaboration of CRCOG and the University of Hartford Center for Integrated Design.

2. Preservation of Working Farms. Completed requirements of an Agriculture Viability Grant from the State Department of Agriculture. Under this grant, CRCOG worked with 12 municipalities to support local agriculture through the development of farm-friendly land use regulations and policies. CRCOG also assisted the American Farmland Trust (AFT) and the Connecticut Conference of Municipalities (CCM) to develop a ―Planning for Agriculture Guide,‖ funded through a second Agriculture Viability Grant.

3. Housing to Meet the Needs of All Our Citizens. Provided technical assistance to member municipalities on affordable housing issues through responses to individual requests for information and assistance. Worked with the HOMEConnecticut Steering Committee to develop technical resources and strategies that will help increase the supply of affordable housing throughout the state. Helped define CRCOG Foundation role in implementing the Journey Home 10-Year Plan to End Chronic Homelessness, and advised the Corporation for Supportive Housing on its Small Town Technical Assistance Project. Monitored and published report on regional homeownership market.

4. Brownfields Assessment and Reuse. Since the inception of the MetroHartford Brownfields Assessment Program in 2004, CRCOG and its partner agency, the MetroHartford Alliance, have brought $800,000 in EPA grants into the region ($400,000 in FISCAL YEAR 2007) to support the environmental assessment of contaminated sites in order to encourage their reuse and development. Over 12 projects in eight communities have been completed or are underway. One of our projects was selected by EPA as a New England Success Story—the Goodwin College Riverfront Campus.

5. Protection Against Natural Hazards. On behalf of CRCOG member communities, completed a draft FEMA Regional Pre-Disaster Natural Hazard Mitigation Plan. We anticipate conditional approval by FEMA by the end of FFY 2007/2008. Once the regional plan is adopted, participating municipalities will be eligible to apply for FEMA hazard mitigation project grants.

6. Helping Towns Implement Livable Community Strategies. Completed Bolton Route 44 Land Use Study, under which Bolton used STEAP funds to investigate how smart growth development principles can be applied to a section of the


Route 44 corridor, soon to be served by sewer service. CRCOG provided project management and planning services to this effort under a technical assistant agreement with the town. Consultant services were also utilized to carry out the work.

7. Enhanced Regional Coordination. Planned the first of a series of Regional Roundtables, which are called for under Governor Rell’s Executive Order No. 15 on Responsible Growth. The purpose of these roundtables is to invite the ongoing participation of city and town officials and foster the development of planning agendas tailored to the specific needs of different parts of our state.

Department Goals and Objectives 2008-2009:

1. Plan of Conservation and Development. Complete update of Regional Plan of Conservation and Development.

2. Roundtables. Conduct Regional Roundtables.

3. Community Design Resource Project . Complete Phase 2 of the Regional Community Design Resource Project. Identify next steps to enhance regional community design capacity.

4. FEMA Pre-Disaster Natural Hazard Mitigation Plan. Achieve adoption by the 29 participating municipalities of the FEMA Pre-Disaster Natural Hazard Mitigation Plan. This plan will help identify the regions’ risks and vulnerabilities to a range of natural disasters before they strike, and identify municipal and regional actions to mitigate threats to life and property.

5. Carry out recommendations. Carry out recommendations of the Plan of Conservation and Development for the Capitol Region through working to expand affordable housing opportunities, natural resource preservation, and creating and maintaining livable communities. This work will occur at the staff level, and through the activities of the CRCOG Regional Planning Commission, CRCOG Community Development Committee, and the Connecticut River Assembly.

6. Regional Housing Market. Increase understanding of the regional housing market through housing needs assessment, involvement in statewide public education efforts, and preparation of an annual median sales price study. Work to expand housing opportunities for all of the region’s citizens, including those who are currently homeless.

7. Brownfield Assessment Program. Improve the potential for redevelopment of contaminated properties through site assessments conducted under the MetroHartford Brownfield Assessment Program.

8. 2010 Census. Continue pre-planning for 2010 Census, to ensure a complete an accurate Census of Capitol Region communities.


Municipal Services Program Description CRCOG’s municipal services program strives to assist member towns to improve governmental efficiency and save tax dollars through cooperative projects, shared services and other direct service initiatives. Program Achievements 2007-2008:

1. Shared Services. Community Development staff were a key part of team that put together a highly successful application for grants under the OPM Regional Performance Incentive Grant Program. The Capitol Region received nearly $5.2 million to carry out ten service sharing initiatives.

2. Sharing Information. The CRCOG Municipal Services Committee assisted its member municipalities learn about many topics critical to effective local government administration, including health insurance programs, performance measurement, and more effective permit administration. Completed periodic surveys, workshops and research projects on behalf of member municipalities.

3. Regional Web Based GIS Enhancement. Updated zoning and land use data layers in the regional Geographic Information System, to enhance municipal and regional planning capacity.

4. Better Municipal Decision-Making through Training. CRCOG co-sponsored a three-session land use training series in May 2007, which was directed towards educating land use decision-makers on their roles and responsibilities.

Program Goals and Objectives 2008-2009:

1. Regional Performance Incentive Grant Program. Serve as integral part of team implementing service sharing activities under the Regional Performance Incentive Grant Program. Apply for additional grant funds for service sharing initiatives if funding becomes available.

2. Efficiency, effectiveness and intergovernmental cooperation. Work with the CRCOG Municipal Services Committee to address issues and implement initiatives that help enhance local government efficiency, effectiveness and intergovernmental cooperation.

3. Surveys and Research Projects. Conduct periodic surveys and research projects on behalf of member municipalities to help increase the efficiency and effectiveness of local government operations.

4. GIS. Maintain and enhance CRCOG's GIS and other data resources, and implement a regional GIS system that can provide GIS capacity to municipalities currently lacking GIS systems, and over time, provide added value to communities with established GIS systems.


Cooperative Purchasing Program Description 2007 marks thirty-nine years of dedicated service provision for the Capitol Region Purchasing Council (CRPC) — a voluntary purchasing cooperative within CRCOG, which serves 71 municipalities, boards of education, and government agencies within the Capitol Region and beyond. It is a key way that CRCOG helps its members save tax dollars and operate more efficiently. The CRPC functions as both a supplemental procurement office for its member municipalities and as a central clearinghouse for the collection and distribution of purchasing-related information and expertise. In the 2007-2008 Fiscal Year, the total estimated savings achieved through cooperative bids and natural gas procurement program was $2,006,000. Program Achievements 2007-2008:

1. e-Procurement. Implemented in April 2007, the CRPC e-Procurement system streamlines CRPC and member procurement activities with an online software system. This secure, automated, online bidding system allows CRPC and its membership to manage all competitive and other procurement processes on the Internet. The system effectively carried out the full cycle of bids for Fiscal Year 2007-2008. The Capitol Region Purchasing Program has generated an estimated savings of $1.8 million for participating communities in Fiscal Year 2007-2008.

2. Job Order Contracting. Progress made in exploring how this system can be implemented on a regional basis to facilitate the bidding and implementation of small construction projects, and save towns money.

3. Natural Gas Procurement Program. Program continued to generate dollar savings for member towns. Issued RFP and negotiated a new contract with Hess Corporation for Natural Gas Services. Saved $322,000 per year over the three-year contract (2008-2011) based on mark-up costs alone when compared to other RFP responses. Three new members joined the program, increasing membership to 32 municipalities, boards of education and government agencies. This program manages over 6 million ccfs of natural gas worth over $7 million.


1. Recruitment. Continue administration and member recruitment for the CRCOG Capitol Region Purchasing Council (CRPC).

2. Bid Offerings. Promote and enhance bid offerings through CRPC e-Procurement system.

3. Job Order Contracting Program. Determine how to effectively implement a regional Job Order Contracting Program.

4. Administer. Administer CRCOG’s Natural Gas Procurement Program.


Public Safety and Homeland Security Program Goals and Objectives 2008-2009

1. CAPTAIN. To administer and maintain the CAPTAIN mobile data communication system, used by several thousand police officers within 82 departments across the State of Connecticut.

2. Enhance. To continue to enhance the existing product while continuing to work on the software development and system roll out for Fire users.

3. Homeland Security Grant Funds. To manage and administer federal homeland security grant funds on behalf of the 41 communities who make up the Capitol Region Emergency Planning Committee and the State of Connecticut Department of Emergency Management and Homeland Security Region III. Over 60 projects have been initiated since CRCOG become involved in the FFY 2004 grant process.

Lyle Wray

Executive Director

Director of Public Safety and Homeland Security

Cheryl Assis

Senior Public Safety Planner

Kristin Dean

Public Safety Assistant

Viola Heath

Homeland Security Initiatives Program Description To manage and administer federal homeland security grant funds on behalf of the 41 communities who make up the Capitol Region Emergency Planning Committee and the State of Connecticut Department of Emergency Management and Homeland Security Region III. Program Goals and Achievements 2007-2008:

1. FFY 2004. Completed 14 of FFY 2004 Homeland Security Projects.

2. FFY 2005. Commenced work on the 16 FFY 2005 Homeland Security projects.

3. FFY 2006. Commenced work on the 20 FFY 2006 Homeland Security projects.

4. FFY 2007. CRCOG was named as the Region III Coordinating Regional Planning Organization by DEMHS and began the planning process for FFY 07 Homeland


Security funds and completed Strengths, Weaknesses, Opportunities and Threats (SWOT) analyses for the 21 Emergency Support Functions.

5. Urban Area Security Initiative. DEMHS Region III was identified as Urban Area Security Initiative (UASI) eligible; per grant guidelines, CRCOG formed an Urban Area Working Group and submitted investment justifications totaling over $20 million.

6. Statewide Stakeholder Committees. CRCOG staff members served on various statewide stakeholder committees in regard to FFY 06, FFY 07 and FFY 08 homeland security funds.

7. Regional Collaboration Committee. DEMHS established a statewide Regional Collaboration Committee with CRCOG participation.

8. Regional Planner. Continued to employ a Public Safety and Homeland Security Regional Planner to sustain and enhance the RED plan, work on evacuation planning, and various homeland security projects.

9. SWAT Teams. Fully upgraded the capabilities of the 155 members of seven regional SWAT teams.

10. Emergency Coordination Centers. Upgraded the three regional Emergency Coordination Centers (RCC’s) in Manchester, New Britain and Windsor Locks.

11. Command Vehicle. Purchased a Northern Area Command Vehicle as part of the Regional Command Post project.

12. ROBIR Project. Several development meetings were held with Cogent Systems in regard to the Regional Offender Based Image Retrieval System (ROBIR) project.

13. Special Needs. Instituted Special Needs training for all first responders in the Capitol Region.

14. Rescue equipment for animals. Purchased rescue equipment for animals, such as shelters and cages, to be used for their protection during emergencies.

15. All-terrain vehicles. Purchased four all-terrain vehicles for a police pilot project.

16. Regional Incident Dispatch. Instituted a funding source for the Regional Incident Dispatch (RID) team.

17. Salamander. Completed equipment purchase for Salamander, a region wide accountability system.

18. Meetings. Hosted several meetings with Congressman John Larson on homeland security and funding issues.


1. FFY 2005 and 2006. Continue to work on the FFY 2005 and 2006 Homeland Security Projects.

2. FFY 2007. Initiate work on the FFY 2007 projects.


3. Resource Typing Initiative. Complete Resource Typing Initiative as part of the FFY 2007 homeland security grant program.

4. MMRS and MRC. Assist with MMRS and MRC initiatives.

5. FFY 2008 and UASI. Work with DEMHS in regard to the FFY 2008 and UASI application process.

6. Reverse 911. Implement the Reverse 911 system within the region.

7. Regional Exercises. Support regional exercises and coordinating training classes.

8. CAPTAIN Fire mobile. Roll out the CAPTAIN Fire mobile data communications system to the region’s fire departments.

9. ESF-11 (Animal Response). Focus on retaining and recruiting volunteers for ESF-11 (Animal Response).

10. Disability Registration Programs. Increase awareness through print and media regarding municipal disability registration programs.

11. Public Safety Answering Point. Institute a mobile backup Public Safety Answering Point in the Region.

Public Safety Council Initiatives

Program Achievements 2007-2008:

1. Records Management System. The CT-CHIEF Records Management System and HEARTBEAT Computer Assisted Dispatch projects involving the cities of Hartford, New Britain and Bridgeport are well into the development stages.

2. HEARTBEAT. A contract was signed with PowerPhone, Inc, who will provide the Computer Assisted Call Handling capability for HEARTBEAT.

3. CAPTAIN. Hosted several CAPTAIN user sessions.

4. Public Safety Magnet High School. Participated in meetings on the concept, design and curriculum of a Public Safety Magnet High School.

5. CAPTAIN / 408 Project. Released an RFI for a citation tracking system under our CAPTAIN / 408 project that involves an electronic citation and accident reporting pilot.

6. Justice Assistance Grant. Completed an application on behalf of 22 police departments for Justice Assistance Grant (JAG) funds.

7. Anti-Defamation League. Sponsored a training session conducted by the Anti-Defamation League.

8. Nickel Mines School Presentation. Sponsored a presentation on the Nickel Mines School Shooting Incident in Lancaster County, Pennsylvania.



1. CAPTAIN. Provide upgraded modems to all CAPTAIN mobile data communications system users.

2. JAG. Complete JAG grant requirements.

3. HEARTBEAT. Complete the HEARTBEAT Computer Assisted Dispatch and CT-CHIEF Records Management System Development initiatives.

4. CAPTAIN. Host various CAPTAIN Technical meetings and user sessions.

5. CAPTAIN / 408 Project. Work on the citation tracking system under our CAPTAIN / 408 project.

6. Police Data Sharing Project. Initiate work on the Police Data Sharing project.

7. Private Networks. Provide virtual private networks to participating CAPTAIN municipalities.

Regional Emergency Deployment (RED) Plan Enhancements


1. ESF. Developed Statewide standardization of Regional Emergency Support Functions.

2. Mass Decontamination Guide. Updated Statewide Mass Decontamination Guide and Mobilization Plan.

3. Resource Typing. Completed Resource Typing template.

4. Developed Regional Hazardous Materials Plan.

a. Regional LEPC Plan b. Regional Hazardous Materials Response Plan

5. Mass Dispensing Plan. Developed Regional Mass Dispensing Plan / Protocols.

6. Alternative Care Facilities. Participated in Alternative Care Facilities planning.

7. Supportive Care Shelters. Participated with Supportive Care Shelters planning.


1. RESF. Complete RESF standardization with the State.

2. Hazardous Materials Planning. Complete hazardous materials planning for regional LEPC and hazmat response.

3. Mass Prophylaxis. Continue regional mass prophylaxis planning.

4. Alternative Care Facilities. Continue Alternative Care Facilities initiative.

5. Supportive Care Shelter. Continue Supportive Care Shelter initiative.


Training and Exercises

1. Camber Cooperation contract. Complete the Camber Cooperation contract provision of training coordination service and development of a comprehensive training program for Metropolitan Medical Response System, Medical Reserve Corps and Emergency Support Function 8 Health and Medical Services members.

2. NIMS compliance. Continue to support local jurisdictions training requirements for NIMS compliance.

3. Website. Update NIMS and other pertinent Public Safety information on the CRCOG website

4. RED Plan Training. Develop an efficient RED Plan training mechanism. A video was developed that is available on the web or via a DVD sent to each jurisdiction. Training is validated via a small test, again available totally online, or administered individually. Records for completion are maintained in www.ct.train.org. Over 200 individuals have successfully completed the training.

5. RED Plan Table Top Exercises. Continue to conduct RED Plan Table Top Exercises to enhance regional understanding of the RED Plan and help local jurisdictions meet their exercise goals.

6. Training Plan. Develop a Capitol Region Medical Reserve Corps Training Plan and continue to support their monthly training efforts.

7. All Hazards Incident Management Team. Research the CREPC capacity to support an All Hazards Incident Management Team training program and scheduled the program from June 9-14, 2008.

8. EMS Hazardous Response Training Program. Develop an EMS Hazardous Response Training Program.

9. Full Scale Exercise – Radiological Dispersement Device. Planned and evaluated June Surprise - a 2007 Region wide hospital Full Scale Exercise – Radiological Dispersement Device

10. Evaluation. Evaluated Town of Manchester Continuity of Operations Full Scale Exercise

11. Participation. Participated in Town of West Hartford Full Scale Exercise – Mass Care and Sheltering


1. Region 3 All Hazards Incident Management Team. Completed the development of the Region 3 All Hazards Incident Management Team

2. NIMSCAST Training. Conducted NIMSCAST training for all Region 3 jurisdictions

3. NIMS compliance. Maintained NIMS compliance.

http://www.ct.train.org/


Capitol Region Metropolitan Medical Response System (CRMMRS)


1. Initiated the US Military Academy. CRMMRS Capstone Project to develop a system of regional logistical support for the activation of alternate care sites.

2. Expanded CRMMRS. Stockpile of antibiotics and nerve agent antidotes specifically to protect regional first responders and their families.

3. Operate Safely. Developed CRMMRS training program to ensure that regional EMS personnel can operate safely in a cold zone environment


1. CRMMRS. Continue to develop and implement a CRMMRS logistical system of support for the operation of alternate care sites.

2. Forward Movement of Patients. Complete the implementation of the CRMMRS Forward Movement of Patients and Burn Patient Management Plans as statewide operational protocols.

3. EMS Training Curriculum. Implement the CRMMRS EMS training curriculum

Capitol Region Medical Reserve Corps (CR-MRC)


1. Formal Organizational Structure. Instituted formal organizational structure.

2. Medical Director. Contracted with a Medical Director.

3. Phone Call-out. Established and drilled CR-MRC phone call-out.

4. Training Guide. Developed a CR-MRC Training Guide consistent with national core competencies.

5. Manchester Unit. Developed a Manchester Unit to support public health infrastructure for CR-MRC .

6. State MRC Strategy. Assisted in the development of a State MRC strategy.

7. National MRC Leadership Meeting. Presented a session at the national MRC leadership meeting in Portland, Oregon.

8. Cabana Unit. Obtained a cabana unit to provide CR-MRC field office.

9. Shelter Equipment. Purchased universal access shelter equipment.


1. Marketing and Recruitment.

2. Exercise with CREPC.

3. Identify additional physical resources to support a field operation.


Capitol Region Citizen Corps Council


1. Meetings. Held monthly meetings of the Capitol Region/CCRPA Citizen Corps Council.

2. Representation. Provide representation and staff support at Statewide Citizen Corps Council meetings.

3. Purchased Equipment. Initiated a project to purchase mission based equipment for each of the ten communities with CERT teams.

4. New Teams. Hartford and Andover initiated CERT teams.


1. Expansion. Continue to expand our Council and add CERT teams within our communities.

2. Hosting. Host joint refresher training sessions for all teams.

3. Missions. Expand the missions of current teams.



Financial Section

Fiscal Year 2008-2009


Operating Budget

Revenue Sources

Revenue Sources

FY 2007-08 Budget

Percent of Budget

Federal 1,394,483 49.20%

State 319,614 11.28%

Local 443,415 15.64%

Other 667,930 23.56%

Reserve 9,102 0.32%

TOTAL $2,834,544 100%

Operating Budget by Fund

TRANSPOR-TATION

JOBS ACCESS

COMMUNITY DEVELOP-

MENT

SERVICE SHARING

PUBLIC SAFETY

HOMELAND SECURITY

CRCOG GENERAL

FUND

TOTALS

TOTAL REVENUE 1,530,222 67,000 590,472 172,705 313,193 62,452 98,500 $2,834,544

EXPENDITURES

-PERSONNEL SERVICES

1,317,384 59,257 500,184 152,746 252,976 55,241 2,337,788

-DIRECT EXPENSES

40,550 - 24,896 27,150 93,500 186,096

-INDIRECT EXPENSES

172,288 7,743 65,392 19,959 33,067 7,211 - 305,660

-CONTINGENCY/ ADDITIVE RATE

5,000 5,000

TOTAL EXPENDITURES

1,530,222 67,000 590,472 172,705 313,193 62,452 98,500 $2,834,544

Elements FY 2007-08 Budget

Percent of Budget

Personnel 1,691,534 59.68%

Fringe 646,254 22.80%

Direct Expenses 191,096 6.74%

Indirect Expenses 305,660 10.78%

TOTAL $2,834,544 100%

Expenditures


Operating Budget Revenues 2006-06

ACTUAL REVENUE

2007-08 BUDGETED REVENUE (Amended)

2007-08 PROJECTED

REVENUE

2008-09 ANTICIPATED

REVENUE

CRCOG/LOCAL

Local Government Assessments 424,881 438,903 438,903 443,415

Investment Income - - - -

Surplus - - - 9,102

Council Administration - - -

Total CRCOG/Local $ 424,881 $ 438,903 $ 438,903 $ 452,517

CONTRACT/FEE FOR SERVICES

Purchasing Council 40,343 73,801 47,133 102,033

Connecticut River Assembly 7,000 4,000 7,000 4,000

Smart Growth – DEP 6,000 - - -

Water Filter Program 39,238 40,000 40,000 40,000

Service Sharing - - - 172,705

Public Safety Council 121,943 252,518 252,518 282,192

WTW -Jobs Access – DSS 67,000 67,000 67,000 67,000

Metropolitan Medical Response System - 8,432 8,432 -

Total Contract/Fee For Services $281,524 $445,751 $422,083 $667,930

FEDERAL

Federal Highway Admin-PL and FTA 819,731 979,228 949,114 1,172,977

Federal Transit Admin 4,176 -

Carried Forward - Fed Transit 107,335 43,067 43,067 -

Transportation Studies

Northwest Corridor Transit Study - 32,000 18,447 8,000

Rte 305 Corridor Study - 16,000 2,624 11,200

Rte 195 Corridor Study - 8,000 4,633 -

New Britain BRT –Modeling 16,000 16,000 13,317 32,000

EPA Brownfield Petroleum Assessment Grant 7,286 7,500 - 25,554

EPA Brownfield Haz. Substance Assessment Grant 1,899 7,500 - -

FEMA -Pre-Disaster Mitigation Plan - 134,788 - 58,500

Homeland Security 137,064 60,791 60,791 62,452

Citation Project - 12,060 5,366 15,000

Justice Assistance Pilot Project - - - 8,800

Total Federal $1,093,491 $1,316,934 $1,097,359 $1,394,483

STATE

Connecticut Dept of Transportation 107,335 127,787 124,023 146,622

Connecticut Office of Policy and Mgmt Transportation Studies

77,882 138,434 138,434 138,484


Northwest Corridor Transit Study - 4,000 2,306 1,000

Rte 195 Corridor Study - 2,000 1,158 -

Rte 305 Corridor Study - 4,000 656 2,800

New Britain Busway -TOD Phase 2 - 4,000 3,329 8,000

Bolton - Rte 44 Study - 12,000 - 15,508

Citation Project - - - 5,000

Justice Assistance Pilot Project -

2,200

Total State $185,217 $292,221 $269,906 $319,614

TOTAL OPERATIONAL BUDGET REVENUES $1,985,113 $ 2,493,809 $2,228,251 $2,834,544


Operating Budget Expenditures

PERSONNEL

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED

EXPENDITURES

2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

EXPENDITURES

SALARIES

Transportation 495,010 655,552 581,393 722,552

Jobs Access 31,646 32,794 31,361 32,457

Community Development 198,487 260,567 238,890 274,120

Service Sharing - - - 83,667

Public Safety 68,952 120,181 119,003 138,610

Homeland Security 66,061 29,702 11,157 30,228

Management Support 268,795 319,814 337,839 383,400

Total Salaries $1,128,951 $1,418,610 $1,319,643 $1,665,034

MERIT $20,759 $29,500 $26,251 $26,500

FRINGE BENEFITS

Health Insurance 180,850 221,113 238,882 327,330

Pension 107,034 143,294 131,088 166,703

Unemployment Compensation 4,137 4,356 6,215 5,076

FICA 86,326 107,246 98,198 125,470

Vision Care 4,485 5,250 5,250 5,250

Rx Reimbursement 2,712 3,500 3,500 3,500

Disability Insurance 3,444 5,558 3,842 4,213

Life Insurance 2,135 2,311 3,054 3,111

Car Allowance 5,000 5,000 5,000 5,000

Employee Assistance 494 600 572 600

Total Fringe Benefits $396,617 $498,228 $495,601 $646,254

TOTAL PERSONNEL $1,546,327 $1,946,338 $1,841,495 $2,337,788


Operating Budget Expenditures (continued)

DIRECT EXPENSES

2006-07 ACTUAL

EXPENDITURE

2007-08 BUDGETED

EXPENDITURES

2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

BUDGET

SERVICES and SUPPLIES Publication, Dues, Advertising 18,385 22,747 20,621 20,626

Reproduction and Printing 93 6,300 5,625 5,500

Recruitment 1,849 2,000 2,663 3,500

Supplies and Postage, Other 12,514 4,800 5,502 4,800

Computer Software/Upgrade, Other 177 5,150 3,412 250

Equipment Maintenance -GIS 8,608 4,400

9,114 4,000

Web GIS Maintenance

4,400

Telephone 693 700 610 600

Insurance - Public Safety - 5,649 3,462 -

TOTAL SERVICES and SUPPLIES

$42,319 $ 51,746

$51,009

$43,676

PROFESSIONAL SERVICES Legal 6,731 7,000 8,624 8,500

Legislative Liaison 22,596 22,000 22,000 22,000

Consultants 1,866 16,000 16,000 16,000

Webserver 924 - - -

Grants, Other - 500 - -

TOTAL PROFESSIONAL $32,117 $45,500

$46,624

$46,500

Equipment 14,412 16,650 9,999 7,900

Leasehold Improvements - 500 500

500

Furniture and Furnishings 8,254 2,175 2,488 1,000

TOTAL EQUIPMENT and CAPITAL $22,666 $19,325

$12,987

$9,400

MTGS. TRAVEL and CONF.

Food 10,284 11,900 10,092 12,900

Mileage/Parking Reimbursement 6,648 6,350 6,341 7,150

Training/Tuition Reimbursement 362 12,730 9,460 12,730

Conferences/Workshops Administration 21,847 18,000 22,842 23,000

Community Development 5,385 7,960 8,219 7,280

Transportation - 6,500 6,061 6,500

Public Safety 4,279 7,500 3,930 6,500

Rentals 9,128 2,200 2,885 3,600

Workshops for Local Govts. 500 4,000 2,000 4,360

Annual Meetings-CRCOG 1,233 3,000 1,800 2,000

Legislative Reception - 500 500

500

TOTAL MTGS. TRAVEL and CONF

$59,666 $80,640

$74,130

$86,520

OVERHEAD RATE ADJUSTMENT/CONTINGENCY

$54 $5,000 $1,500 $5,000

TOTAL DIRECTS

$156,822 $202,211

$186,250

$191,096


Operating Budget Expenditures (continued)

INDIRECT EXPENSES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED

EXPENDITURES

2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

BUDGET

Rent, Maintenance, Utilities 118,248 133,725 137,704 140,863

Telephone/Data/Internet 10,655 11,322 8,987 11,322

Postage 2,290 4,595 3,571 4,595

Equipment Maintenance 11,245 9,232 11,408 18,568

Insurance 25,834 30,229 30,442 30,671

Office Supplies 17,547 14,500 16,532 17,500

Reproduction and Printing 8,348 13,480 8,503 13,480

Dues- NARC 4,300 5,000 4,300 5,000

Pension Administration 5,767 4,600 5,322 4,600

Computer Services 1,818 8,838 8,624 5,715

Payroll Processing Fees 3,754 3,600 3,796 4,500

Accounting/Audit 27,563 39,750 38,022 39,750

Computer Software Upgrade 11,900 11,068 11,068 5,000

Legal -General 660 3,000 599 3,000

Section 125 Administration 975 1,096 892 1,096

TOTAL INDIRECT EXPENSES

$ 250,904 $294,035 $289,770 $305,660


Grants Budget

(Excludes Homeland Security)

Revenue Sources

GRANTS REVENUE

FY 2008-2009

$4,587,093

Expenditures

GRANTS EXPENDITURE ELEMENTS

FY 2008-2009 BUDGET

Percent of Budget

Contract/Fees for Services

3,075,638 67.05%

Federal 1,188,749 25.92%

State 197,206 4.30%

CRCOG/Local 120,500 2.63%

Private 5,000 0.11%

TOTALS $4,587,093 100%


Detailed Grants Budget GRANTS REVENUES


2008-09 ANTICIPATED

REVENUE

CRCOG/LOCAL/PRIVATE

Travel Model Improvements

Reserve

Local Assessments 5,000 12,500

New Britain BRT -TOD Phase 2

Local Assessments 6,500 8,000

City of Hartford

I-84 Viaduct Study - 100,000

Hartford Foundation

Regional Design Center 35,000

Greater Hartford Transit District

Northwest Transit Study 5,000 5,000

Total CRCOG/Local/Private $51,500 $125,500

FEDERAL

Route 305 Corridor Study 184,000 108,800


New Britain BRT -TOD Phase 2 52,000 64,000


Route 6 Study 80,000

Special Studies Program 40,000

Travel Model Improvement Project 40,000 100,000

Connecticut Office of Policy and Management

Justice Assistance Grant 82,500

EPA Brownfield Petroleum Assessment Grant

Phase 1 and 2 Assessments 51,000 -

-Program Support -MetroHartford Alliance -

Environmental Assessment 85,000 -

-Program Support -MetroHartford Alliance 7,500 -

EPA Brownfields Haz. Substances Assessment Grant

Phase 1 and 2 Assessments 23,000 2,552

-Program Support -MetroHartford Alliance 2,715 2,715

Environmental Assessment 85,000 68,749

-Program Support -MetroHartford Alliance 7,500 7,500

EPA Brownfields 3

Phase 1 and 2 Assessments - 113,333

-Program Support -MetroHartford Alliance - 9,000

Connecticut Department of Transportation

Citation Grant 121,578

Total Federal $969,715 $1,188,749

STATE





New Britain BRT -TOD Phase 2 6,500 8,000



GRANTS REVENUES


2008-09 ANTICIPATED

REVENUE

Route 6 Study - 20,000

Special Studies Program - 10,000

Travel Model Improvement Project 5,000 12,500


Justice Assistance Pilot Grant - 27,500

Total State $160,500 $197,206


Connecticut Department of Environmental Protection

-Water Filter Program -Contractual 70,000 70,000

Hartford Foundation For Public Giving

Regional Design Center 30,500 -

Connecticut Department of Social Services - WTW Job Access

-Purchase of Transportation Services 1,442,133 1,002,660

Public Safety

Technical Support

Legal Services 15,000 5,000

Tower Rental -CREPC 4,200 4,200

New Britain Technical Assistance 25,000 12,000

City of Hartford 100,000 50,000

Communications Support 53,000 52,000

Network Services

COLLECT Service Fees (Hartford/Waterbury) 6,200 3,900

DOIT Connection Fee 18,000 14,400

Wireless Carrier Services 720,000 831,600

System Maintenance

PSA Maintenance 12,000 12,000

COLLECT Maintenance 6,000 6,000

OCX Maintenance 3,000 3,000

Help Desk 50,400 50,400

Operational Support 42,000 35,000

Application Maintenance 174,400 174,400

Net Motion Maintenance 52,000 52,000

Software Enhancements - -

Equipment Replacement 11,000 5,000

CAPTAIN Reserve

Citation Grant 40,526

Metropolitan Medical Response System 79,143 -

Medical Reserve Corps 8,374 -

Citizen Corps 3,228 -

Heartbeat CAD System 979,413 651,552

Department of Public Safety


GRANTS REVENUES


2008-09 ANTICIPATED

REVENUE

-Chief Records Management System 206,874 -

National Assoc. of County and City Health Officials 5,000 -

Medical Reserve Corps Grant

Total Contract/Fee For Services $4,116,865 $3,075,638

TOTAL PROGRAM REVENUES $5,298,580 $4,587,093


GRANTS EXPENDITURES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED

EXPENDITURES (AMENDED)

2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

EXPENDITURES

CRCOG/LOCAL/PRIVATE

Travel Model Improvements

Reserve

Local Assessments 2,484 5,000 5,000 12,500


Local Assessments - 6,500 6,500 8,000

City of Hartford

I-84 Viaduct Study - - - 100,000

Hartford Foundation

Youth Services Bureau 30,000 - - -

Regional Design Center 3,600 35,000 31,400 -

Greater Hartford Transit District

Northwest Transit Study - 5,000 - 5,000

Total CRCOG/Local/Private $36,084 $51,500 $42,900 $125,500

FEDERAL


Route 305 Corridor Study - 184,000 47,923 108,800


New Britain BRT -TOD Phase 2 - 52,000 758 64,000

Northwest Transit Study - 288,000 113,566 326,422

Route 6 Study - - - 80,000

Special Studies Program - - - 40,000

Travel Model Improvement Project - 40,000 1,786 100,000


Justice Assistance Grant 82,500

U.S. Department of Environmental Protection

EPA Brownfield Petroleum Assessment Grant

Phase 1 and 2 Assessments - 51,000 - -

-Program Support -MetroHartford Alliance

Environmental Assessment - 85,000 22,942 -

-Program Support -MetroHartford Alliance 480 7,500 - -

EPA Brownfields Haz. Substances Assessment Grant -

Phase 1 and 2 Assessments 106,100 23,000 20,448 2,552

-Program Support -MetroHartford Alliance - 2,715 - 2,715

Environmental Assessment 15,452 85,000 16,251 68,749

-Program Support -MetroHartford Alliance 812 7,500 - 7,500

EPA Brownfields 3

Phase 1 and 2 Assessments - - 113,333

-Program Support -MetroHartford Alliance - - - 9,000


Citation Grant - - 121,578


GRANTS EXPENDITURES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED


2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

EXPENDITURES

Total Federal $122,844 $969,715 $272,287 $1,188,749

STATE





New Britain BRT-TOD Phase2 - 6,500 2,095 8,000

Northwest Transit Study - 67,000 34,391 76,606

Route 6 Study - - - 20,000

Special Studies Program - - - 10,000

Travel Model Improvement Project 2,484 5,000 5,223 12,500

Justice Assistance Grant - - - 27,500

Total State $2,484 $160,500 $83,843 $197,206


Connecticut Dept. of Environmental Protection

-Water Filter Program -Contractual 79,869 70,000 70,000 70,000

Hartford Foundation For Public Giving

Regional Design Center 4,500 30,500 30,500 -

Connecticut Depart. of Social Services - WTW Job Access

-Purchase of Transportation Services 883,882 1,442,133 1,442,133 1,002,660

Public Safety

Technical Support

Legal Services 7,986 15,000 8,090 5,000

Tower Rental -CREPC 3,150 4,200 4,200 4,200

New Britain Technical Assistance 23,617 25,000 23,858 12,000

City of Hartford - 100,000 100,000 50,000

Communications Support 18,951 53,000 53,000 52,000

Network Services

COLLECT Service Fees (Hartford/Waterbury) - 6,200 6,200 3,900

DOIT Connection Fee 7,200 18,000 18,000 14,400

Wireless Carrier Services 250,000 720,000 716,068 831,600

System Maintenance

PSA Maintenance - 12,000 12,000 12,000

COLLECT Maintenance 4,000 6,000 6,000 6,000

OCX Maintenance 2,000 3,000 3,000 3,000

Help Desk 33,600 50,400 50,400 50,400

Operational Support 48,581 42,000 57,612 35,000

Application Maintenance 116,267 174,400 174,400 174,400

Net Motion Maintenance - 52,000 52,000 52,000

Equipment Replacement 1,559 11,000 11,000 5,000

Software Enhancement 8,500 - - -

Captain Reserve 253 - - 40,526

Metropolitan Medical Response System 325,186 79,143 79,143 -


GRANTS EXPENDITURES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED


2007-08 PROJECTED

EXPENDITURES

2008-09 PROPOSED

EXPENDITURES

Medical Reserve Corps 42,204 8,374 8,374 -

Citizen Corps 6,504 3,228 3,228 -

Heartbeat CAD System 179,861 979,413 148,000 651,552

Department of Public Safety

-Chief Records Management System 594,585 206,874 95,999 -

National Assoc. of County and City Health Officials 10,000 5,000 5,000 -

Total Contract/Fee For Services $2,652,255 $4,116,866 $3,178,205 $3,075,638

TOTAL PROGRAM EXPENDITURES $2,813,667 $5,298,581 $3,577,235 $4,587,093


Homeland Security Budget

REVENUES

HOMELAND SECURITY REVENUES

2007-08 Budgeted Revenue

2008-09 Anticipated Revenue

Fiscal Year 2005 A2 - Emergency Operations Center 425,000 120,475

C2 - Training 498,544 119,412

E2 - Management and Administration 84,064 -

G2 - Equipment Response Teams 54,377 5,356

I - CAPTAIN Expansion 1,000,000 360,254

K2 - Regional Access Frequencies 200,000 100,000

L2- Metropolitan Medical Response System/CREPC 102,000 51,000

N2 - Citizen Corps 50,000 17,768

O - Medical Reserve Corps 98,000 5,744

Q - Interop. Data Communications 354,296 177,148

R - Special Needs 75,000 -

S - Animal Rescue 125,000 -

T - Public Safety Answering Points 57,322 28,661

U - Data Sharing 239,000 110,163

W- Metropolitan Medical Response System 227,592 20,707

X- CCRPA 26,334 2,372

Y- REGIONAL PLANNER 115,000 5,462

TOTAL FFY ’05 FUNDS $ 3,731,529 $1,124,522

Fiscal Year 2006

Y2- Regional Planner 100,000 20,969

X1- Hazmat 50,000 25,711

Animal Response (S) 20,000 10,267

Regional Incident Dispatch (06.1) 5,000 5,000

Radio System Study (06.2) 40,000 40,000

Sheltering -Special Needs (06.3) 38,490 38,490

All-Terrain Vehicle (06.4) 47,000 1,875

Cell Phone Device(06.5) 44,087 -

Long Range Acoustic Device and Rifle Blanket (06.6) 79,000 79,000

Tactical Gear(06.7) 115,000 47,826

Management and Administration 23,561 23,561

Data Sharing (U) 97,913 97,913

Emergency Operations Centers (A) 76,000 76,000

CAPTAIN (I) 45,000 45,000

Medical Reserve Corps (N-MRC) 40,000 40,000

Metropolitan Medical Response System (W) 2,500 2,500

Public Safety Answering Point (T) 45,000 45,000

Special Needs (R) 25,000 25,000

Training 48,190 48,190

Reverse Notification 74,000 74,000

TOTAL FFY ’06 FUNDS $1,015,741 $746,302


HOMELAND SECURITY REVENUES

2007-08 Budgeted Revenue

2008-09 Anticipated Revenue

Fiscal Year 2007

State Homeland Security Grant Program Funds* - 1,238,160

TOTAL FFY ’07 FUNDS - 1,238,160

TOTAL HOMELAND SECURITY $4,747,270 $3,108,984

*Fiscal Year 2007 funding for the Homeland Security Grant has been approved.

The project budgets will be determined subsequent to July 1, 2008.

EXPENDITURES

HOMELAND SECURITY EXPENDITURES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED


2007-08 PROJECTED

EXPENDITURES

2008-09 PROJECTED

EXPENDITURES

Fiscal Year 2004

A -Emergency Operations Center 687,663 699,691 687,663 -

B - Emergency Notification 32,567 444,760 444,760 -

C - Training 384,887 368,645 384,702 -

D - Exercise 48,923 49,168 48,923 -

E - Management and Administration 189,175 189,175 189,175 -

F - Equipment Command Posts 67,124 67,200 67,124 -

G - Equipment Response Teams 680,000 680,000 680,000 -

G1 - Equipment Response Teams 178,072 546,805 546,370 -

H - Create Interoperability Audit 101,631 101,631 101,631 -

J - Mass Evacuation 318,000 318,000 318,000 -

J - Mass Evacuation 656,660 656,660 656,660 -

K1 -RAFS (SHSP) 446,682 453,195 450,474 -

L - Metropolitan Medical Response System/CREPC 69,259 69,656 69,656 -

M - Automatic Fingerprint Identification System 197,823 1,451,882 1,451,882 -

N - MRC 130,000 130,000 130,000 -

N- CCP 49,675 50,000 50,000 -

P- Salamander 210,427 211,000 210,427 -

SUBTOTAL FFY ’04 FUNDS

$4,448,568

$6,487,468

$6,487,447 -

Fiscal Year 2005

A2 - Emergency Operations Center 21,197 425,000 304,525 120,475

C2 - Training 77,919 498,544 379,132 119,412

E2 - Management and Administration 74,085 84,064 84,064 -

G2 - Equipment Response Teams - 54,377 49,021 5,356

I - CAPTAIN Expansion 87,280 1,000,000 639,746 360,254

K2 - Regional Access Frequencies - 200,000 100,000 100,000

L2- Metropolitan Medical Response System/CREPC - 102,000 51,000 51,000

N2 - Citizen Corps 588 50,000 32,232 17,768

O - Medical Reserve Corps 75,469 98,000 92,256 5,744

Q - Interop. Data Communications - 354,296 177,148 177,148

R - Special Needs 47,676 75,000 75,000 -

S - Animal Rescue 122,072 125,000 125,000 -


HOMELAND SECURITY EXPENDITURES

2006-07 ACTUAL

EXPENDITURES

2007-08 BUDGETED


2007-08 PROJECTED

EXPENDITURES

2008-09 PROJECTED

EXPENDITURES

T - Public Safety Answering Points - 57,322 28,661 28,661

U - Data Sharing 18,674 239,000 128,837 110,163

W- Metropolitan Medical Response System 115,771 227,592 206,885 20,707

X- CCRPA 19,381 26,334 23,962 2,372

Y- REGIONAL PLANNER 99,817 115,000 109,538 5,462

SUBTOTAL FFY ‘05

$759,929

$3,731,529

$2,607,006

$1,124,522

Fiscal Year 2006

Y2- Regional Planner 7,084 100,000 79,031 20,969

X1- Hazmat - 50,000 24,289 25,711

Animal Response (S) - 20,000 9,733 10,267

Regional Incident Dispatch (06.1) - 5,000 - 5,000

Radio System Study (06.2) - 40,000 - 40,000

Sheltering -Special Needs (06.3) - 38,490 - 38,490

All-Terrain Vehicle (06.4) - 47,000 45,125 1,875

Cell Phone Device (06.5) - 44,087 44,087 -

Long Range Acoustic Device and Rifle Blanket (06.6) - 79,000 - 79,000

Tactical Gear (06.7) - 115,000 67,174 47,826

Management and Administration - 23,561 - 23,561

Data Sharing (U) - 97,913 97,913 97,913

Emergency Operations Centers (A) - 76,000 - 76,000

CAPTAIN (I) - 45,000 - 45,000

Medical Reserve Corps (N-MRC) - 40,000 - 40,000

Metropolitan Medical Response System (W) - 2,500 - 2,500

Public Safety Answering Point (T) - 45,000 - 45,000

Special Needs (R) - 25,000 - 25,000

Training - 48,190 - 48,190

Reverse Notification - 74,000 - 74,000

SUBTOTAL FFY ‘06 $7,084

$1,015,741

$367,352

$746,302

Fiscal Year 2007

$1,238,160

State Homeland Security Grant Program Funds*

-

SUBTOTAL FFY ‘07

$1,238,160

TOTAL HOMELAND SECURITY $5,215,581

$11,234,738

$9,461,805

$3,108,984


Service Sharing Budget

2006-07 2007-08 2007-08 2008-09

SERVICE SHARING ACTUAL REVENUE BUDGETED REVENUE

ACTUAL REVENUE

ANTICIPATED REVENUE

Animal Control 500,000

Digital Health Districts 345,122

IT Application Sharing 500,000

GIS Enhancement 19,800

Orthophotos 342,210

Farmington Trail Maintenance 210,000

Regional Traffic Team 343,000

Regional Law Enforcement Data Sharing

1,255,204

Regional Police Training 1,020,486

Regional Emergency Operating Committee

500,000

TOTAL $5,035,822


Capital Expenditures FFY 2007-08

BUDGET 2007-08

EXPENDITURES*

2008-09 PROPOSED

EXPENDITURES

SOURCE

General Fund Balance 100,000

USE

Capital Expenditures 100,000 43,195

GIS Website

Update Land Use Data Layer 6,594 23,406

GIS System

*Approval of $100,000 to be transferred from CRCOG General Fund Balance. All expenditures to be approved by the Policy Board in advance.

Historical Fund Balances

Date General Fund

Public Safety

Work Access

Other Total

30-Jun-03 790,493 893,892 106,630 3,451 1,794,466

30-Jun-04 818,649 963,790 90,680 5,584 1,878,703

30-Jun-05 834,424 1,133,459 90,680 5,584 2,064,147

30-Jun-06 863,889 1,572,705 90,680 5,584 2,532,858

30-Jun-07 710,495 1,446,050 90,680 62,389 2,309,614


BUDGET NOTES OPERATING REVENUE CRCOG/LOCAL Local Government Assessments $443,415 Includes a three percent (3%) increase over the 2007-08 Fiscal Year. Surplus $9,102 Represents amount required to balance the annual budget. CONTRACT/FEE FOR SERVICES

Purchasing Council $102,033 Revenues for the cooperative purchasing program are as follows: Non-Member Town Dues 43,319 Natural Gas 28,232 e-Procurement 30,482

Connecticut River Assembly $4,000

Water Filter Program $40,000

The revenue for this program is to defray CRCOG’s administrative costs. Service Sharing Grant $172,705 Operating/administrative costs associated with the administration of the Service Sharing Grant.

Public Safety Council $282,314

The administrative/operating activities of the Public Safety Council will be funded by the police mobile data system participation fees.

Jobs Access $ 67,000

Administration of CT Department of Social Services Jobs Access program.


FEDERAL and STATE FHWA and Federal Transit Administration

The following represents the breakdown of federal, state and local funding for transportation work. Funding from this source is program-specific and must be used to carry out contractual obligations of the transportation program.

Federal State Local Total TRANSPORTATION FHWA/FTA

2008-09 $ 965,459 $ 120,682 $ 120,682 $1,206,823

2006 Release 207,518 25,940 25,940 259,398 Northwest Transit Study 8,000 1,000 1,000 10,000 Route 305 Study 11,200 2,800 -0- 14,000

New Britain BRT-TOD (Modeling)

32,000 8,000 -0- 40,000

TOTALS $1,224,177 $158,422 $147,622* $1,530,221

*$147,622 is required from General Fund revenue to provide for the local match required for these transportation programs. The Route 305 and New Britain BRT-TOD (Modeling) are funded 80% federal and 20% state.

Federal Emergency Management Administration $58,500 Pre-Disaster Mitigation Plan Homeland Security Administration $ 62,452 Funding for administration of the Homeland Security Grant. Citation Project $20,000 Funding is provided by ConnDOT to provide a pilot for electronic citations through the CAPTAIN mobile data communications system.

EPA Brownfields $13,500 Funding is provided by the U.S. Department of Environmental Protection for specific tasks related to the Brownfields Hazardous Substance and Petroleum Substance Assessments Programs.

Route 44 Study-Bolton $15,508 The purpose of this study is to develop a land use, economic development, and transportation system plan for Route 44 through Bolton. It will use smart growth principles to create a plan for directing growth along Route 44 in Bolton to meet the community's vision.

Connecticut Office of Policy and Management $138,484

The State Grant-In-Aid program is budgeted at the same level as FFY 2007-08. State Grant-In-Aid is based on the amount of dues collected during the prior fiscal year.


Citation Project $20,000 ConnDOT-provided administrative funding to launch a Pilot program to integrate CAPTAIN mobile data communication system accident function with citation applications.

Federal 15,000 Participation Fee -Reserve 5,000 Justice Assistance Pilot Grant $11,000 Funding provides for the administration of The Justice Assistance Pilot Grant which is funded by the U.S. Department of Justice.

Federal 8,800 State 2,200


EXPENDITURES PERSONNEL SERVICES SALARIES

The Fiscal Year 2008-2009 Budget consists of 23 full-time and 6 part-time staff positions. These totals include projected 2008-2009 positions. The budget includes a pool of 5% over current salaries to provide for compensation adjustments and COLA. Merit adjustment ($26,500) is proposed at the same level as that of the 2007-2008 Fiscal Year.

FRINGE BENEFITS Fringe Benefits are projected at 38.19% of Salaries based on an analysis of current fringe rates. Projected increases in health benefits include an 18% increase in health insurance and a 5% increase in dental insurance. Employees contribute 10% of the health and dental premium. The self-administered Vision Care and Prescription reimbursement programs are budgeted at $5,200 and $3,500 respectively. Long Term Disability is budgeted at 26 cents per thousand and Life Insurance and AD&D are budgeted 16 cents per thousand based on quotes provided by the CRCOG Insurance Carrier. DIRECT EXPENSES Direct Expenses are projected at $191,096 and include the following: SERVICES AND SUPPLIES Publications, Dues, Advertisements $20,626 Publications, Dues, and Advertisements includes the following charges: Transportation 3,000 Community Development Local Government Services 7,626 Administration 7,500 Public Safety 2,500

Reproduction and Printing $5,500

Reproduction and Printing includes the following charges: Transportation 4,000 Community Development 500 Administration 1,000 Recruitment $3,500 Administration 3,500 Supplies, Postage, Other $4,800 Community Development 300 Public Safety 1,000 Administration 3,500 Computer Software Maintenance/Upgrade $4,250 Transportation Travel Model Software Maintenance 4,000

Public Safety 250

Equipment Maintenance $4,400

Transportation GIS Maintenance Telephone-Public Safety $600


PROFESSIONAL SERVICES

Legal $8,500

Includes legal fees that are program specific. Legal fees relating to CRCOG administration are included in Indirect Expenses.

Legislative Liaison $22,000

Consultants $16,000 Transportation Spanish Language Translation (Documents) 1,500 Spanish Language Interpretation (Meetings) 1,000 Interpreter for the Deaf Interpreter for the Deaf 2,000 Community Development 1,500 Administration 10,000 -Human Resources, Telecommunications Consultation

EQUIPMENT AND CAPITAL COSTS

Equipment $7,900

Transportation Computers and Monitors 4,400 Traffic Counting Equipment 500 Public Safety

Computers and Monitors 3,000

Leasehold Improvements $500

Furniture and Furnishings $1,000 MEETINGS, TRAVEL AND CONFERENCES Food $12,900 Community Development 1,400 Public Safety 6,500 Administration 5,000 Amount budgeted is net of anticipated income to offset costs. Approximately 29% of the cost of lunches provided by CRCOG for various meetings is reimbursed by meeting attendees.


Mileage $7,150

Mileage reimbursement is budgeted at 50.5 cents per mile in accordance with the U.S. General Services Administration rate adjustment.

Transportation 2,750 Community Development Local Government Services 1,400 Public Safety 2,000 Administration 1,000 Training/Tuition Reimbursement $ 12,730 Transportation Travel Model 2,500 General 1,000 Traffic Engineering Course 3,000 Public Safety 1,800 Community Development 1,930 Administration 2,500 Conference/Workshops $43,280 Transportation 6,500 Community Development Local Government Services 5,280 Administration 23,000 Public Safety 6,500 Rentals $3,600 Community Development 600 Public Safety 3,000 Workshops for Local Governments $4,360 Community Development 2,360 Administration 2,000 Annual Meetings $2,000 CRCOG Legislative Reception/Other Events $500 CRCOG Contingency $5,000

Additive Rate 4,000 To cover any shortfall due to the additive rate attributed to Transportation Programs.

Contingency 1,000


INDIRECT EXPENSES Indirect Expenses of $310,662 include the following: Rent, Maintenance, Utilities $140,863 Includes the following: Rent and Maintenance 125,040 Utilities 15,823 Based on estimates provided for new office space, rent includes an increase of 10% over the current lease, which expires in August 2008.

Telephone/Data Services/Internet Fee $11,322 Digital Census Data Research 535 Internet Fee-Conversent Solutions 3,215 Telephone Conversent Solutions 7,080 SNET Yellow Pages 492 Postage $4,595 Equipment Maintenance $18,568

Includes the following: Photocopier 7,472 Webserver 5,600 Pitney Bowes 4,596 Telephone Repairs 500 Fax 400 Insurance $30,671 Includes is a proposed 10% increase in Property and Liability Insurance over FFY 2007-2008 and 6% increase in Workers’ Compensation.

General Liability 12,540 Directors and Officers Liability (includes Errors and Omission) 4,715 Excess Liability 6,325 Property 453 Worker’s Compensation 4,452 Crime 1,442 Auto 633 Fidelity Bond re: Pension 111

Office Supplies $ 17,500

Reproduction and Printing $13,480

Copier: Lease 7,830 Property Insurance 1,650 Regional Plan of Development 4,000


National Association of Regional Council Dues

$5,000

Pension Administration $4,600

Computer Services $5,715 Grants Management System 5,040 Timesheet Maintenance 675

Payroll Processing Fees $4,500

Accounting/Audit $39,750 CFO (Part time) 18,000 Auditor 21,750

Computer Software/Upgrade $5,000

Miscellaneous Software 4,000 Computer Memory and Hardware 1,000 Legal $3,000 Includes cost of legal fees pertaining to administrative matters.

Section 125 Processing $1,096

Annual Service Fee 250

Annual Fee 846


GRANT BUDGET

TRANSPORTATION

The following is a breakdown of federal, state and local funding for transportation work. Funding is program-specific for contractual obligations.

Projects Federal State Local GHTD Hartford Totals Travel Model Improvement Project

$100,000 $12,500 $12,500 $126,500

Corridor Studies Route 305 108,800 27,200 136,000 Route 195 61,600 15,400 77,000


64,000 8,000 8,000 80,000

Northwest Transit Study

326,422 76,606 5,000 408,028

I-84 Viaduct Study

100,000 100,000

Route 6 Study 80,000 20,000 100,000 Special Studies Program

40,000 10,000 50,000

TOTALS $780,822 $169,706 $20,500 $5,000 $100,000 $1,076,028

JOBS ACCESS PROGRAM $1,002,660 State of Connecticut provided funding to meet contractual obligations for transportation services to provide access to suburban and second and third shift jobs for low-income people. COMMUNITY DEVELOPMENT The following is a breakdown of contractual obligations for Community Development.

EPA BROWNFIELDS GRANTS

Funding for these projects is provided by The U.S. Department of Environmental Protection.

Hazard Substances Assessment Grant $81,516

Phase 1 and 2 Assessments 2,552 -Program Support -MetroHartford Alliance 2,715 Environmental Assessment 68,749 -Program Support – MetroHartford Alliance 7,500



BROWNFIELDS 3 Phase I Environmental Site Assessment and Remediation Planning Program Support – MetroHartford Alliance

$113,333

9,000

$122,333

Water Filter Program $70,000 Contractual obligations for filter replacements to eligible households whose well water has been contaminated.

PUBLIC SAFETY COUNCIL CAPTAIN User Fees $1,335,800 The Participation Fees are based on estimates provided by the Public Safety Director. Funding for Public Safety Programs are as follows:

Subscriber Charges 949,539

Reserve 386,261 Citation Project $161,684 Funding for purchase of contractual services and equipment to launch a Pilot program to integrate CAPTAIN mobile data communication system accident function with citation applications.

Federal 121,578 Participation Fee -Reserve 40,526 Justice Assistance Pilot Project $110,000 Funding for a regional purchase for technology or equipment, development of regional training and technical assistance for the Justice Assistance Pilot Project which is funded by the U.S. Department of Justice and the State of Connecticut, Office of Policy and Management.

Federal 82,500 State 27,500


CAPITOL REGION COUNCIL OF GOVERNMENTS

ANNUAL PLAN AND BUDGET

References

Fiscal Year 2008 - 2009


Glossary

Additive Rate – Overhead rate completed annually which is applied to direct salary expenditures Reimbursement for Transportation programs, (operations) all based on the overhead rate. Brownfields – Old manufacturing sites eligible for redevelopment that, suffer from real or sometimes just perceived environmental contamination. In most cases these are prime properties for commercial or industrial use. Budget – A financial plan, including proposed expenditures and estimated revenues, for a period in the future. CAPTAIN – A Mobile Data Communications System. CT CHIEF – A Records Management System. CT Transit – Connecticut Transit is the Connecticut Department of Transportation (ConnDOT)-owned bus service. E-Procurement – A secure, automated, online bidding system allows Capitol Region Purchasing Council and its membership to manage all competitive and other procurement processes on the Internet and streamlines procurement activities with an online software system. Expenditure – Represents the charge against the budget for goods or services actually received. Fiscal Year – The twelve month period at the end of which a government determines its financial condition and the results of its operation and closes its books. The CRCOG, the fiscal year begins on July 1st and ends June 30th each year.

First Selectman – In Connecticut the First Selectman is the chief executive and administrative officer of most towns with the Selectmen-Town Meeting form of government. Fund – An accounting device established to control receipt and disbursement of income from sources set aside to support specific activities or attain certain objectives. General Fund – Consists of accounts for receipts not earmarked by law for a specific purpose, the proceeds of general borrowing, and the expenditure of these monies.

http://en.wikipedia.org/wiki/Connecticut


Grant – Funds given to tax-exempt nonprofit organizations or local governments to fund a specific project and require some level of reporting. The process involves an applicant submitting a proposal to a potential funder, either on the applicant's own initiative or in response to a Request for Proposals from the funder. Home Connecticut – A statewide campaign aimed at increasing the stock of affordable housing in Connecticut. Journey Home – 10-Year Plan to End Chronic Homelessness.

Operating Budget – The annual budget of an activity stated in terms of functional/subfunctional categories and cost accounts. It contains estimates of the total value of resources required for the performance of the operation including reimbursable work or services for others. Revenue – All amounts of money received by a government entity, net of refunds and other correcting transactions, other than from issue of debt, liquidation of investments, and as agency and private trust transactions. Reverse 911 – A communications solution that uses a patented combination of database and GIS mapping technologies to deliver outbound notifications, for general information and in times of crisis.

Regional Planning Organization – Regional Planning Organizations are statutorily authorized regional entities voluntarily established by the municipalities located within the Connecticut 15 state-defined planning regions. There are three types: Regional Planning Agencies (RPAs), Regional Councils of Elected Officials (RCEOs), and Regional Councils of Governments (RCOGs).

STP Urban – The Federal Surface Transportation Program, to improve federal aid eligible highways within urban areas. Projects must meet federal and state requirements. Communities are eligible for funding on roads functionally classified as higher than "local". Service Sharing – A CRCOG Initiative to help municipalities achieve more by using regional solutions for municipal challenges that lead to reduced costs and enhanced services. The goal is to have every community look for regional solutions to their challenges that lead to reduced costs and enhanced services.

Town Council – The Town Council is responsible for setting policy through the enactment of ordinances and resolutions. Metropolitan Planning Organization – Metropolitan Planning Organizations (MPO) are designated to conduct regional transportation planning and to select federally funded projects.

http://en.wikipedia.org/wiki/Budget

http://en.wikipedia.org/wiki/Factors_of_production

http://en.wikipedia.org/wiki/Performance


Operating Budget – A financial plan that presents expenditures for a given period and estimates of revenue to finance them.


List of Abbreviations and Acronyms

AFT – American Farmland Trust CCM – Connecticut Conference of Municipalities CCRPA – Central Connecticut Regional Planning Agency CERT – Community Emergency Response Team COLA – Cost of Living Adjustments ConnDOT – Connecticut Department of Transportation CREC – Capitol Region Education Council CREPC – Capitol Region Emergency Planning Committee CRMMRS – Capitol Region Metropolitan Medical Response System CR-MRC – Capitol Region Medical Reserve Corps CRCOG – Capitol Region Council of Governments CRPC – Capitol Region Purchasing Council CT-SART – Connecticut State Animal Response Team DEMHS – Department of Emergency Management and Homeland Security EFS – Emergency Support Function EMS – Emergency Medical Services EPA – Environmental Protection Agency FEMA – Federal Emergency Management Agency FHWA – Federal Highway Administration GIS – Geographic Information Systems HSGP – Homeland Security Grant Program JAG – Justice Assistance Grant


LEPC – Local Emergency Planning Committee MMRS – Metropolitan Medical Response Systems MRC – Medical Reserve Corps NHHS – New Haven/Hartford/Springfield Rail Project NIMS – National Incident Management System NIMSCAST – NIMS Compliance Assistance Support Tool OPM – Office of Policy and Management RCC – Regional Emergency Coordination Center RED – Regional Emergency Coordination Center RESF – Regional Emergency Support Function RFI – Request for Information RFP – Request for Proposal ROBIR – Regional Offender Based Image Retrieval System RID – Regional Incident Dispatch Team ROW – Right of Way STEAP – Small Town Economic Assistance Program SWOT – Strengths, Weaknesses, Opportunities and Threats TOD – Transit Oriented Development UASI – Urban Area Security Initiative

Annual Budget - CiteSeerX

Documents

Transcript of Annual Budget - CiteSeerX