Avon Lake Board of Municipal Utilities

AGENDA For

Tuesday September 15, 2020

6:30 PM

1. Call to Order

2. General Matters

A. Approve Minutes

B. Public Speakers (3 minutes each)

C. Correspondence

3. Expenditures

4. Summer Billing Adjustment

5. Orthophosphate Project

6. Sewer System Performance

7. Informational Items

A. Reports/Updates

1) Project Updates

2) CUO Reports and Action Items

3) Member Reports

B. Miscellaneous

8. Public Speakers

9. Executive Session

10. Adjourn

Avon Lake Regional Water

MEMORANDUM To: Board of Municipal Utilities From: Rob Munro Subject: Agenda Items – September 15, 2020 Date: September 11, 2020 Item 1: Call to Order Item 2A: Approve Minutes Item 2B: Public Speakers For this Zoom meeting broadcast on Facebook Live, Technical Support Specialist Collins will be monitoring public comments submitted through email and Facebook and will inform the Board during the Public Comment period regarding any submitted. Item 2C: Correspondence Item 3: Expenditures Item 4: Summer Billing Adjustment – RKM As a reminder to Board members and Avon Lake residents, the Summer Billing Adjustment program ended August 31st. The Summer Billing Adjustment program provides a credit to the 3rd Quarter wastewater charge for higher usage of water used in the summer months (June, July, and August) for such items as watering lawns, washing cars, and other outside tasks that account for higher water usage, but not necessarily higher wastewater usage. Staff intends to include an amendment to the Avon Lake Regional Water Regulations that will allow for the use of deduct meters in lieu of the Summer Billing Adjustment. Item 5: Orthophosphate Project – RKM Staff will release the re-bid of the Orthophosphate Point-of-Application project in the next couple of weeks via the online bidding platform Bid Express. As a reminder for Board members, this project will move the application point for Orthophosphate at our Water Filtration Plant. The current location of application is causing turbidity issues at the Water Filtration Plant, specifically inaccurate turbidity readings due to interference with metering equipment. The change in application point was submitted to Ohio EPA

Board of Municipal Utilities Write-Up for May 5, 2020 Page 2 of 3 for Plan Approval and the modification was approved by Director Stevenson on August 19, 2020. Item 6: Sewer System Performance – RKM Per our Long Term Control Plan (LTCP), which was amended in 2019, Avon Lake Regional Water was granted additional time to study the effects that sewer separation has on our sewer system and treatment facilities. As an update for Board members, the significant rainfall that was experienced recently only had a minor impact on our system. There were no reports of basement backups and the only issue that was experienced during the event was an overflow event at the Center Road Pump Station. Once the flow diversion project is completed at the outfall effluent pipe, staff will be able to increase pumping rates at the Center Road Pump Station, sending wet-weather flows to the treatment plant quicker and thus limiting the amount and duration of overflow events at the pump station. Item 7A1: Project Updates – RKM Redundancy and Future Capacity: Staff received a proposal from Xylem Technologies to perform pipe condition assessment services on the 36” suction line that runs south to the Moore Rd. pump station and the 36” discharge pipe for ETL1 that runs east from the Moore Rd. pump station along the railroad tracks to Krebs Rd. The proposal only included acoustical leak detection and not pipe condition assessment. Due to the price for this leak detection service, staff is not recommending to move forward with this contingency item. On October 1st a meeting is scheduled with Consortium members to provide them with an update to the project. This meeting will allow consortium members the opportunity to provide feedback on the project thus far and also discuss capital planning for the future. Board Room Renovation: Renovation continues as scheduled with painting, trim work, electrical, and fire sprinkler work. The custom committee table is scheduled to ship on September 25th and will arrive to us the week of September 28th. A purchase order was issued to JW Hornyak Videoconferencing out of Independence, Ohio for the new audio/visual equipment for the Board Room. This is tentatively scheduled to be installed during the week of October 5th. Item 7A2: CUO Report and Action Items – RKM Action Items are as presented with the write-up. Item 7A3: Member Reports Item 7B: Miscellaneous Item 8: Public Speakers

Board of Municipal Utilities Write-Up for May 5, 2020 Page 3 of 3 Item 9: Executive Session Recommended Motion: I move to meet in executive session as allowed by ORC 121.22 G (3) to discuss legal matters and include the CUO, Community Outreach Specialist, and Technical Support Specialist. Item 10: Adjourn

Board of Municipal Utilities Meeting Minutes

September 1, 2020 201 Miller Road Avon Lake, Ohio

Call to Order – Roll Call The meeting was called to order at 6:30 PM. As allowed by the Ohio Legislature during the Governor’s declared emergency, the meeting was held using web-based video conferencing technology and posted later on Facebook. Technical difficulties prevented the live streaming of this meeting. Present: Mr. Abram, Mr. Dzwonczyk, Mr. Phillips, Mr. Rush, and Mrs. Schnabel. Also present: CUO Munro, Community Outreach Specialist Arnold, Technical Support Specialist Collins, and Mayor Zilka. Approve Minutes Chairman Dzwonczyk presented the minutes of the September 25, 2020, regular meeting. With no changes, additions or corrections noted, he ordered that the minutes stand and be distributed as presented. Public Speakers None Correspondence None Expenditures Following review of expenses dated September 1, 2020, for funds and amounts as follows, Mr. Abram moved, Mr. Rush seconded, to approve the expenditures of September 1, 2020: Water Fund 701 $ 243,541.31 Wastewater Fund 721 $ 226,891.94 MOR Fund 703 $ 26,922.37 MOR Fund 762 $ 16,584.17 West Ridge Interconnect Fund 702 $ 92.76 LORCO Fund 749 $ 7,224.98 Ayes (per roll-call vote): Abram, Dzwonczyk, Phillips, Rush, and Schnabel. Nays: None Motion carried. Annual Chemicals Bid

The CUO told the Board that the Annual Treatment Chemicals were opened on August 24th through the electronic bidding platform, Bid Express. He said that staff received a number of bids through the system and were pleased with the results. The CUO added that the bids were reviewed by the Engineering Services Manager and Technical Support Specialist who recommend their approval. The Chairman asked if the supplier Polydyne, Inc. was the same supplier Avon Lake Regional Water recently had with a shipment of dry polymer. The CUO informed the Board that it was the same supplier. The Chairman asked if the shipping charges were included in the Mississippi Lime contract. The CUO stated that they were. Mr. Rush asked how this year’s bid prices compared to last year’s bid and previous years. The Technical Support Specialist stated that the bids were all consistent were previous years and except for small increase in one chemical all of the chemical prices were roughly the same. Mrs. Schnabel moved, and Mr. Rush seconded, that the annual Chemical Supplies bids be awarded in accordance with the following:

Supplier Chemical Contract Award USALCO, LLC Liquid Alum $390,252.00 Mississippi Lime Hydrated Lime $52,445.00 SAL Chemical Sodium Silicofluoride $120,800.00 JCI Jones Liquid Chlorine $44,100.00 Bonded Chemicals Potassium Permanganate $39,840.00 Polydyne, Inc. Dry Polymer $35,800.00 Polydyne, Inc. Liquid Polymer $132,000.00 PVS Technologies Ferrous Chloride $3,540.00 Bonded Chemicals Carbon $236,480.00 Bonded Chemicals Liquid Orthophosphate $35,640.00 Bonded Chemicals Liquid Sodium Hydroxide $17,100.00

Ayes (per roll-call vote): Abram, Dzwonczyk, Phillips, Rush, and Schnabel. Nays: None Motion carried. Temporary Pay Increase for Chief of Utility Operations The Chairman stated that a temporary pay increase was the discussion that took place during the executive session at the previous meeting. He said that with the departure of the CUE, the Board has assigned that position’s duties to the CUO while the Board performs a comprehensive organization assessment of all the positions at Avon Lake Regional Water. During that time, the CUO will receive a temporary wage increase for performing both job duties. Mr. Rush said that the wage increase falls within the salary range for the CUO position. Mr. Dzwonczyk moved, and Mr. Abram seconded, that the wage for the CUO be set at $66.06/hour on a temporary basis while he performs the duties of the CUE and CUO. Ayes (per roll-call vote): Abram, Dzwonczyk, Phillips, Rush, and Schnabel. Nays: None Motion carried. Project Updates

Redundancy & Future Capacity Project: The CUO stated that staff met with HDR on August 27th for an update on the progress of the project. He said that staff is seeking a proposal from Xylem Technologies to perform pipe condition assessment services on the 36” suction line that runs south to the Moore Rd. pump station and the 36” discharge pipe for the ETL1 that runs east from the Moore Rd. pump station along the railroad tracks to Krebs Rd. Mr. Abram said that Columbia Gas has been having an issue with their pipes, and he asked that we reach out to them to see if they can provide guidance with how they are handling their pipe condition issues. Board Room Renovation: The CUO informed the board that during the week of August 24th, Kobak Construction began hanging drywall. He said he received quotes for updating the audio/visual equipment in the Board room and he will proceed with JW Hornyak Videoconferencing. The low quote for material and installation of all equipment is $12,630.00 and will include a comprehensive package for all future meetings. He said tablets for Board use will be obtained by staff through GSA contracts and will be a separate quote. CUO Reports & Action Items Per the Chairman’s request, the Technical Support Specialist shared with the Board updates on the outstanding Action Items. The Technical Support Specialist informed the Board that staff is planning on bidding out lawn care and maintenance for the facilities at Avon Lake Regional Water starting in 2021. The SCADA presentation, requested by the Board, is being discussed with the provider, SOS Integration, and the presentation will be made soon. The CUO stated that the SCADA system is the software used by the Water Filtration Plant and Water Reclamation Facility and a budgeted upgrade will be made this year. The Technical Support Specialist informed the Board that the Yaskowa drive unit was of negligible scrap value and would therefore be removed. He also informed the Board that staff continues to reach out to Lorain County to schedule a meeting regarding LORCO and they are waiting to hear from Mr. Cordes for a meeting. The Technical Support Specialist updated the Board that a dashboard for Bid Express was being worked on with staff to provide the Board with access to bids in the future. He also said that Mrs. Schnabel had asked about the redesign of the bills. The Community Outreach Specialist informed the Board that staff is working with Muni-Link and SmartBill regarding the redesign of the bill. Staff is working with the vendors on how to display the Summer Billing Adjustment information to customers. The Technical Support Specialist informed the Board that IT policy regarding cyber security is a part of the Risk & Resiliency Project and once that project is completed staff would be bringing it before the Board. The Chairman asked Mrs. Schnabel to check to see if cyber security would be a part of the ISO-9001 standards and to provide the Board with an update. The Technical Support Specialist stated that the majority of Avon Lake Regional Water’s bulk customers already have a valve turning service. He said that North Ridgeville is the only customer without a truck or staff turning their valves. The Chairman stated that staff should follow up to see if North Ridgeville would be interested in that service being provided. The Technical Support Specialist also said that he has been working with the Community Outreach Specialist regarding a display case in the new lobby area once the Board Room Renovation is completed. Member Reports The Chairman said he spoke with the Law Director regarding what City Council intended in the approval of the Aquamarine project. He said that Mr. Ebert would be providing the CUO with an

update about the disputed fees owed to Avon Lake Regional Water and the approval of the Southport project. Miscellaneous None. Public Speakers None. Executive Session Mr. Rush moved, Mr. Abram seconded, to meet in Executive Session as allowed by ORC 121.22 G (3) to discuss legal matters and include the CUO, Community Outreach Specialist, and Technical Support Specialist. Ayes (per roll-call vote): Abram, Dzwonczyk, Phillips, Rush and Schnabel. Nays: None Motion carried. The Chairman resumed the regular meeting at 7:58 PM. Adjourn As there was no further business, Mr. Abram moved to adjourn, and Mr. Rush seconded. The meeting adjourned at 7:58PM. Ayes (per roll-call vote): Abram, Dzwonczyk, Phillips, Rush, and Schnabel. Nays: None Motion carried. Approved _______________ 2020. John Dzwonczyk, Chairman Rob Munro, Clerk

(·� Avon Lake� Regional Water

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Vendor

1 Water Emeto:i:ees 2 Water Emeio:r:ees 3 Water Employees 4 Water Employees 5 Water Employees 6 Water Employees 7 Water Eme10:r:ees 8 Water Employees 9 Water Employees 1 o Water Emelo;tees 11 Avon Boot Shoe Inc. 12 Barnes, Heather 13 Rebecca Robertson 14 Mer9: Occueatoonal Health 15 Operator Training Committee of Ohio Corp 16 Treasurer. State of Ohio 17 Treasurer. State of Ohio 1 B Treasurer. State of Ohio 19 SmartBill Inc 20 FriendsOffice 21 Fuelman 22 Radwell International, Inc. 23 Rexel, Inc 24 Rexel, Inc 25 USALCO, LLC Inc. 26 USALCO. LLC Inc. 27 Jones Chemicals Inc. 28 Munic1pay 29 USALCO, LLC Inc 30 Roberts Surveying Supplies Inc 31 Fastenal Company 32 K1nzua Environmental Inc. 33 Apphed Industrial Technologies 34 Applied Industrial Technologies 35 Applied Industrial Technologies 36 Grainger 37 Tnco Oxygen Company Inc 38 Tnco Oxygen Company Inc 39 Autobody Products, Inc 40 Core & Main LP 41 E&H Hardware Group. LLC 42 Galco Industrial Electronics Inc 43 Grainger 44 Grainger 45 Grainger 46 Grainger 47 ABC Equipment Rental & Sales Corp 48 ABC Equipment Rental & Sales Corp 49 Active Plumbing Supphes 50 Harold Archer & Sons, Inc 51 Harold Archer & Sons, Inc 52 Trico Oxygen Company Inc. 53 Culhgan of Northeast Ohio Coi:e 54 Bentley Systems Inc.

Amount

$ 57.715.54 $ 1,580 13 $ 2,432 03 $ 711 96 $ 614.48 $ 154.00 $ 430.21 $ 66.61 $ 25.00 $ (921 89) $ 69 99 $ 10 00 $ 10 00 $ 23 00 $ 725 00 $ 22.50 $ 22 50 $ 22 50 $ 538.72 $ 216.39 $ 631 72 $ 153.14 $ 987 14 $ 1,337 13 $ 3,712 30 $ 3,713.80 $ 2.790 00 $ 331 24 $ 3,713 80 $ 581 00 $ 430 63 $ 354 00 $ 19 35 $ 30 48 $ 11 09 s 956 06 $ 4B 95 $ 36 30 $ 68 64 $ 190 72 $ 211 22 $ 79.43 $ 248 65 $ 714 24 $ 82 18 $ 76 59 $ 35 25 $ 69.49 $ 114 19 $ 495 16 $ 781 67 $ 27 65 $ 38 80 $ 1.690 59

AVON LAKE REGIONAL WATER

FUND 701 - WATER AUGUST 28- SEPTEMBER 10, 2020

SEPTEMBER 15, 2020

- YTD--�---

Description GIL Account GIL Sum Transactions

Budget

Salaries PR Post BW 2202019 51102 $ 57.715 54 $ 1,169,581.33 $ 1,975,000 00 Part Time wages PR Post BW 2202019 51105 $ 1.580.13 $ 37,861 64 $ 113,900 00 Overtime Wages Plant PR Post BW 2202019 51106 101 Overtime Wages Dist/Col PR Post BW 2202019 51106 102 Overtime Wages Adm,n PR Post BW 2202019 51106 103 Overtime Wages Construction PR Post BW 2202019 51106.104 Overtime Wages Office PR Post BW 2202019 51106 105 $ 4,342.68 $ 76,168.30 $ 139.700 00 Medical Mutual Week Ending August 28, 2020 52203 HRA Week Ending August 28, 2020 52203 Pa:r: Dar Seetember 10. 2020 Emeio:r:ee Medical Contributions 52203 $ (830 28) $ 340,322 97 $ 642,600 00 Emelo;r:ee Clothing - Boots - Rich Kasten 8/27120 - RK 112 52226 $ 69 99 $ 4,253 46 $ 10,000.00 1 Employee Meal Allowance 08120120 - RKM 52227 1 Emeio;r:ee Meal Allowance 08120120 - RKM 52227 $ 20 00 $ 497 50 $ 1 500.00 Eme12;r:ee Dru!! Screen 911120 -RKM 1/2 53206 $ 23 00 $ 641 50 $ 1.500 00 Backflow Prevention Course - W Fischer - RKM 53500 Class 2 Water Op. Cert Renewal - B. Klonk 8131/20 - RKM 112 53500 Class 2 Water Op. Cert Renewal - A Sisson 8/31120 - RKM 112 53500 Class 2 Waler oe. Cert Renewal -P Frankiewicz 8/31/20 - RKM 1/2 53500 $ 792 50 $ 23,898 65 $ 50.000 00 Avon Lake/LORCO Correction 8/31/20 - 1/2 53602 Office Sueelies -August 2020 - Envelo�s. eost its, ink • RKM 1/2 53602 $ 755.11 $ 51 74864 $ 55 000 00 Fuel for Vehicles - 8/24/20-9/6120 - RKM 1/2 53604 $ 631 72 $ 10,928 30 $ 25.000 00 Eqp Mnt - Replacement batteries (2) 8/26/20 -GY 53607 Eqp Mnt - AB Service Engineenng 8/26/20 - GY 53607 Ege Mnt - AB Service Engineenns 8/26/20 • GY 53607 $ 2.477 41 $ 28.613 48 $ 125.000 00 Op Spl • Alum 8121120 • GY 53611 Op Spl - Alum 8125/20 - GY 53611 Op Spl • Chlorine @ WFP 8120/20 - GY 53611 August 2020 Monthly Fees for ALRW Utility Acount 1/2 53611 Oe Sel • Alum 8131/20 - GY 53611 $ 14 26114 $ 521.994 19 $ 794,800.00 Mnt Spl - Marking and Stnpmg Paint. 48" Lath 8131120 - JG 1/2 53612 Mnt Spl - Ball Valve 8/14120 • RK 53612.001 Mnt Spl - Insect Repellent 8/12120 - GY 53612.001 Mnt $pl -American packing 8/24/20 - GY 53612 001 Mnt Spl - 0-Rings (22) 8/20/20 -GY 53612.001 Mnt Spl -0-Rmgs (8) 8/12/20 -GY 53612 001 Mnt Spl - Cordless concrete saw 8124120 - GY 53612 001 Mnt Gases@ 201 Miller Rd 8/31120 - RK 1/2 53612.001 Mnt Gases@ WFP 8131120 - GY 112 53612.001 Mnt Spl - Box fitters, masks 8112120. RK 1/2 53612 001 Mnt Spl • Ballcorp stops, cored plugs 8/28120 - RK 53612.001 Mn1 Spl -August 2020 - RK 112 53612.001 Mnt Spl -ELC Cable 8125/20 - GY 53612.001 Mnt Spl -Solenoid valve rebuild kit 911120 - GY 53612 001 Mnt Spl - Brass solenoid valve 8/31120 -GY 53612.001 Mnt Spl - Floor fan 20" diameter 8127/20 - GY 53612.001 Mnt Spl. Aerosol duster (6), spider killer (2) 8/27/20 - GY 53612.001 Mnt Spl. Palmer floor scraper, wood floor 7115/20 - RK 1/2 53612.001 Mnt Spl -50' Cord 9/1/20 -RK 1/2 53612.001 Mnt Spl - Mac-Pak union, ball valve, couplings 8/26/20 -RK 53612 001 Mnt Spl • Stone for Repairs 8120/20 - RK 1/2 53612.004 Stone for Reeairs 8131/20 -RK 112 53612.004 $ 5,637 29 $ 215,052 69 $ 350,000.00 Mnt Gases@ WFP 8131/20 - GY 2/2 53613 DI Rental and Suee11es 8/31120 - GY 1/2 53613 $ 66.45 $ 77.854 41 $ 80.000 00 Cnt Svc. Water GEMS 2000 Subscription 2020-2021 -JG 1/2 53701

Vendor

55 Kobak Construction 56 Picl/PhOIOJOUrnals Inc. 57 Advance Ohio Media LLC Corp. SB U.S Bank Equipment Finance Inc 59 GovConnection Inc 60 Brakey Energy, Inc. 61 8ulld29 Sewer Cleaning. LLC. 62 Columbia Gas 63 Illuminating Company 64 Engie Resources 65 Engie Resources 66 llluminatina Comeanl 67 Avon Lake Regional Water 68 Verizon Wireless 69 Greg Yuromch 70 CBTS 71 AutoZone Inc. 72 AutoZone Inc. 73 Napa Avon 7 4 South East Harlel•Davidson 75 Sherwin Williams Company Inc 76 Sherwin Williams Company Inc 77 Gross Plumbing, Inc 78 Lighting Supply Company 79 J NA Quality Services, LLC 80 Sherwin Williams Company Inc 81 Sherwin Williams Company Inc 82 FLB Service Co. Corn. 83 Andrew l�Jck

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Amount Description

4,000.00 Board Room Renovation Payment #2 - JG 1/2 190.00 Water Filtration and Waste Water Ads for ALRW 250.00 Ads for Fire Fighter, Waste Water and Water Filtration Job App 420.38 Cnt Svc - Ricoh Copiers Lease 8/12/20-9/12/20 - RKM 1/2

33.21 GE Force GT 710 Video Card - PC - 8/17/20 - RKM 1/2 1,010.00 Mo. Fee for Energy Mgmt - August 2020 - RKM 1/2

375.00 Snake Drains ll!l WFP 8/26/20 - RK 159.05 gas SVC@ 201 Miller Rd 7/27/20-8/25/20 - RKM

9,284.23 elec SVC@ 33370 Lake Rd 7/17/20-8/17/20 - GY 27,355 49 elec svc@ various addresses B/27/20 - RKM 1111 15,441.36 elec svc@ various addresses 8/27/20 - RKM 2/11

174 48 elec svc @ various AL locations - GY 6,782.02 Water Used from ETL 1 - Krebs - August 2020 - RKM

416.46 Cell Phone Svc - 7/26/20-8/25/20 - RKM 1/2 25 00 Reimbursement for Cell Phone - G. Yuronich - Sept 2020 - RKM

373.52 Teleebone Svc - 7/20/20.8/19/20 - RKM 1/2 16 72 Eqp Mnt - Fuel stabilizer. brake fluid 8/26/20 - RK 1/2 6.50 Eqp Mnt - Exhaust pipe flange gasket 8/18/20 - RK 112

692.24 Eqp Mnt - August 2020 - RK 1/2 12s3.91l Void - Incorrect Merchandise - Cart Rel1!!ir Parts 7/30/20 - GY (294.79) Refund for PW Invoice Paid in Error - KH 294.79 Paint and Supplies - White Stripe Paint B/26/20 - RK 112 142.50 Annual Fire Sprinkler Inspection @ 201 Miller - 2020 - RK 1/2 374.40 Bldg Mnt - LEO Oimmable Light Panels (10) 8/24/20 - GY 112 450.00 Cleaning SVC@ 201 Miller - August 2020 - RKM 1/2 147.49 Bldg Mnt - Paint fOf Board Room Reno 9/3/20 - RKM 112

12.74 Bldg Mn! - Sample Paints for Board Room Reno 9/2/20 - RKM 1/2 105.00 Bldg Mnt - Program Gate Receivers B/28/20 - RK 1/2 131 40 Refund Customer Ove�ment - RKM 1/2

157,338.55

GIL Account GIL Sum YTD Budget Transactions

53701 53701 53701

53701.001 53701.002 53701.002 53701.002 s 7,969 18 $ 205,922.97 $ 375,000.00 53702.002 $ 159 05 $ 15,979.28 $ 25,000.00 53703.001 53703.001 53703.002 53703.002 $ 52,255.56 $ 499,510.12 $ 785,100.00

53704 $ 6,782.02 $ 30,021.63 $ 15,000.00 53705 53705 53705 $ 814.98 $ 16.156.20 $ 35,000 00 53707 53707 53707 53707 s 451.55 $ 20,319.01 $ 23,000.00 53708 53708 53708 53708 53708 53708 53708 53708 $ 1,232.13 $ 22,864.47 $ 150,000.00 53901 $ 131.40 $ 429.11 $ 6 000.00

$ 157,338.55

1 2 3 4 5 6 7 8 9

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Vendor

Wastewater Emelo�es Wastewater Emelo�es Wastewater Employees Wastewater Employees Wastewater Employees Wastewater Employees Wastewater Emeloyees Wastewater Emeloi::ees Wastewater Employees

1 o Wastewater Employees 11 Wastewater Emelo�es 12 Avon Boot Shoe Inc 13 Merci:: Occueational Health 1 4 Treasurer State of Ohio 15 Treasurer State of Ohio 16 Treasurer, State of Ohio 17 SmartBill lnc 18 FriendsOffice 19 Fuelman 20 Great Lakes Petroleum Co 21 Leee21nc 22 Mumc,pay 23 POl):'.dl:'.ne Inc 24 Roberts Surveying Supplies Inc. 25 Mcmaster-Carr 26 Trico Oxygen Company Inc. 27 Tnco Oxygen Company Inc. 28 United Laboratones Inc. 29 E&H Hardware Group, LLC 30 Autobody Products, Inc 31 ABC Equipment Rental & Sales Corp 32 ABC Equipment Rental & Sales Corp 33 Harold Archer & Sons. Inc 34 West\llew Concrete Corp0ration 35 Harold Archer & Sons, Inc 36 Culligan of Northeast Ohio Corp 37 Allowa:r: CO!E 38 Kobak Construction 39 Bentley Systems Inc 40 P1ct1Phot0Journals Inc. 41 Advance Ohio Media LLC Corp 42 Data Command Corp 43 U S Bank Equipment Finance Inc 44 Amencan Water Works Association Inc 45 Brakey Energy, Inc. 46 GovConnect1on Inc 47 Kimble Reci::chng & D1seosal 48 Kimble Rec;r:cling & Drseosal 49 Columbia Gas 50 Columbia Gas 51 Columbia Gas 52 Eng1e Resources 53 Eng1e Resources

Amount

$ 51,121 87 $ 3,849.37 $ 1,455 86 $ 711 95 $ 275 53 $ 417 24 $ 143 39 $ 2,995 20 $ 203 00 $ 1,059 81 $ 12.41 0 0oi $ 70 00 $ 23 00 $ 22 50 $ 22 50 $ 22 50 $ 1 79 57 $ 216 38 $ 631 72 $ 658 24 $ 863 08 $ 331 24 $ 1 5.425 64 $ 581 00 $ 169 46 $ 35.55 $ 48 95 $ 54616 $ 100 82 $ 68 63 $ 35 25 $ 69 49 $ 49516 $ 61 15 $ 781 66 $ 64 00 $ 50 00 $ 4,000 00 $ 1,690 58 $ 200 00 $ 250 00 $ 540 00 $ 420 38 $ 75 00 $ 1,01 0 00 $ 33.21 $ 660.00 $ 25,475.00 $ 34 82 $ 36 20 $ 36.20 $ 8,543 1 1 $ 488 16

AVON LAKE REGIONAL WATER FUND721-WASTEWATER

AUGUST 28 - SEPTEMBER 10, 2020 SEPTEMBER 15, 2020

Description G/L Account G/LSum YTD

Budget Transactions

Salanes PR Post BW 2202019 51102 $ 51,121 87 $ 1 ,020 571 49 $ 1,520,500.00 Part Time Wages PR Post BW 2202019 51105 $ 3,849.37 $ 53.010 72 $ 107,_100.00 Overtime Wages Plant PR Post BW 2202019 51106 101 Overtime Wages Dist/Col PR Post BW 2202019 51106 102 Overtime Wages Admin PR Post BW 2202019 51106 103 Overtime Wages Construction PR Post BW 2202019 51106 104 Overtime Wages Office PR Post BW 2202019 51106.105 $ 3,003.97 $ 74,841 47 $ 1 36,700.00 Emeioi::ee Time Buz: Back PR Post BW 2202019 52115 $ 2,995 20 $ 76,900 04 $ 67 800 00 Medical Mutual Week Ending August 28 2020 52203 HRA Week Ending August 28, 2020 52203 Pai:: Dai:: Seetember 10. 2020 Emelol'.!,e Medical Contnbutions 52203 $ p 147.99l s 297 185 80 $ 523,000.00 Emeloz:ee Clothing - Boots - Rich Kasten 8/27120 - RK 212 52226 $ 70.00 $ 3,156 01 $ 8,000.00 Em��ee Drug Screen 9/1120 - RKM 2/2 53206 $ 23.00 $ 490 00 $ 1,200 00 Class 2 Water Op. Cert. Renewal 2020 - B Klonk 8131/20 - RKM 2/2 53500 Class 2 Water Op. Cert. Renewal - A Sisson 8/31120 - RKM 212 53500 Class 2 Water oe. Cert. Renewal - P Frankiewicz 8131120 - RKM 212 53500 $ 67 50 $ 2,530 68 $ 50 000.00 Avon LakelLORCO correction 8131/2020 - 212 53602 Office Sueehes - August 2020 - Enveloees, e2st its, ink - RKM 212 53602 $ 395 95 $ 21,793 62 $ 40.000.00 Fuel for Vehicles - 8124/20-916/20 - RKM 212 53604 Diesel Fuel � 32789 Lake Rd 912120 - RK 2/2 53604 $ 1,289 96 $ 14,332 94 $ 25,000.00 Ege Mnt - Bobcat Reea1rs for WRF 8/20/20 - SB 53607 $ 863 08 $ 71 ,686 50 $ 100,000.00 August 2020 Monthly Fees for ALRW Utility Acount 2/2 53611 Oe Sel • Pol):'.!!!er 912/20 • SB 53611 $ 15,756 88 $ 174.429 99 $ 175,000.00 Mnt Spl • Marking and Striping Paint, 48" Lath 8/31/20 • JG 212 53612 Mnt $pl • V-Belts (12) 8/25/20 • SB 5361 2.001 Mnt Gases@ WRF 8131/20 • SB 53612.001 Mnt Gases@ 201 Miller Rd 8/31/20 • RK 212 53612.001 Jet Pak Agreement@ WRF 8/26120 • SB 53612 001 Mnt Spl • August 2020 • RK 212 53612.001 Mnt Spl • Box filters. masks 8/12120 • RK 2/2 53612.001 Mnt Spl • Palmer floor scraper wood floor 7/15/20 - RK 2/2 5361 2.001 Mnt Spl • 50' Cord 9/1 /20 · RK 212 53612.001 Mnl Spl - Stone for Repairs 8/20/20 • RK 212 53612.004 Concrete Repair Supplies • Chemplug 50# • RK 53612.004 Stone for Reea1rs 8/31/20 • RK 2/2 53612.004 $ 2 993 28 $ 134.446 76 $ 180.000 00 DI Rental and Supplies 8131 /20 - GY 2/2 53613 Lab Anal;r:s1s � WRF 8/31/20 · SB 53613 $ 114 00 $ 22,753 71 $ 50 000 00 Board Room Renovation Payment #2 - JG 2/2 53701 Cnt Svc• Water GEMS 2000 Subscription 2020-2021 • JG 212 53701 Water Filtration and Waste Water Ads for ALRW 2/2 53701 Ads for Fire Fighter Waste Water and Water F1ltrat1on Job App 2/2 53701

Annual Subscnption Renewal - Lubrizol Discharge 9/1/20 • SB 53701 Cnt Svc - Ricoh Copiers Lease 8/12120-9/12/20 • RKM 212 53701 001 AWWA Membership Renewal 2020-2021 • S Baytos• SB 53701 002 Mo Fee for Energy Mgmt - August 2020 • RKM 2/2 53701 002 GE Force GT 710 Video Card - PC -8/17/20 • RKM 2/2 53701 002 Cnt Svc• Front Load Container 9/1/20 - SB 53701 002 $ 8,879 17 $ 1 49,686 49 $ 500,000.00 Sludge Haul1� • August 2020 - SB 53701.007 $ 25,475.00 $ 295,983 30 $ 450,000.00 gas SVC @ 641 Lear Rd 8/3/20-9/1 /20 · RK 53702.002 gas SVC @ 671 Bndges1de Dr 7129/20-8/27/20 - RK 53702 003 gas SVC@ 100 Woodbndge Way_ 7/29/20-8/27/20 • RK 53702.003 $ 107 22 $ 37,101 74 $ 40,000 00 elec svc @ various addresses 8/27 /20 • RKM 3/11 53703 001 elec svc @ vanous addresses 8/27 /20 • RKM 4111 53703.003 $ 9,031.27 $ 188,362 73 $ 335,000 00

Vendor Amount Description GIL Account G/LSum YTD Budget Transactions 54 Spectrum Busines_s __ ··· --- $ 119.99 .. Internet s�@ WRF 8/22/20-9121 /20 • SB 53705 55 Verizon Wireless $ 416.45 Cell Phone Svc· 7/26/20-8/25120 • RKM 212 53705 56 CBTS $ 373.52 Teleehone Svc - 7120/20-8/19/20 - RKM 2/2 53705 s. 909 96 $ 15 440 41 $ 30 000 00 57 AutoZone Inc $ 16 72 Eqp Mnt - Fuel stabilizer. brake fluid 8/26/20 - RK 2/2 53707 58 AutoZone Inc. $ 6.49 Eqp Mnt - Exhaust pipe flange gasket 8/18/20 • RK 212 53707 59 Napa Avon ____ $ 692.2�_Eqp Mnt t,uiust 2020 • RK 2/2 537oz_ __ s __ 7_15_i5_s 13 425 4.!' $ 20 000 00 60 Gross Plumb ng, Inc $ 142 50 Annual Fire Sprinkler Inspection @ 201 Miller - 2020 RK 212 53708 61 L1ght1ng Supply Company $ 374.39 B dg Mnt - LED D1mmable L"ght Panels (10) 8/24/20 · GY 2/2 5J708 62 Sherwin Williams Company Inc $ 294.78 Paint and Supplies - White Stripe Paint 8/26/20 • RK 2/2 53708 63 Sherwin Williams Company Inc $ (294 78: Refund for PW Invoice Paid in Error• KH 53708 64 JNA Qua 1ty Services. LLC $ 450.00 Cleamng svc @ 201 Miller· August 2020 • RKM 537C8 65 FLB Service Co Corp $ 105 00 Bldg Mnt - Program Gate Receivers 8/28/20 • RK 212 53708 66 Sherwin WIiiams Company Inc $ 147.49 Bldg Mnt • Paint for Board Room Reno 9/3/20 • RKM 2/2 53708 67 Sherwin WIiiams Compant Inc $ 12.73 Bl� Mnt • Sam,ete Paints for Board Room Reno 9/2/20 • RKM 2/2 53708 $ 1,232.11 s 71191 30 $ 105 000 00 68 Hazen and s��-er $ 5 255 72 Residuals Master Pan 8/21/20. RKM 53806 $ 5,255.72 $ 204 180 46 $- 325 001foc, 69 Andrew Jed ck $ 306 60 Refund for Customer Overi:ia.,,..,-ent - RKM 2/2 53901 $ 306.60 $ 1.448 27 $ 5 000-00 · 70 MansourGav1n LPA $ 1i740 00 L�I Fees• Ag.ua Marine 8/18/20 • RKM 53907 002 $ 1,740 00 $ 56_939 15 $ 61 000 00

$ 135 048 57 $ 135,048.57

1 2 3 4

5 6

(.� Avon Lake � Regional Water

S."""11"'°'"!1""' �� our 1'910ta'Ce.

Ve111dor

Avon Lake Re1i1onal Water Eng1e Resources Eng1e Resources Ilium nat1n:1 Com�an·t Avon _Lake Re9 onal Water Insurance Partners A.;iency. Inc

AVON LAKE REGIONAL WATER FUND 703 - ETL 1

AUGUST 28 • SEPTEMBER 10, 2020 SEPTEMBER 15, 2020

Amount Description

$ 2 071 61 Ooerator c.�argfrs • Jul�- 2020 :·ETL 1 • RKM -·

$ 9,212 39 elec svc@ various addresses 8/27/20 - RKM 5/11 $ 63 96 elec svc@ various addresses 8/27/20 • RKM 6/11 $ 172 57 elec svc !ID various ETL 1 ocat,ons - RKM $ 269.688 80 • Water Used from ETL 1 - Au9:ust 2020 - RKM $ 9,759 00 Insurance Prem,um for Ells 2020-2021 - RKM 1/2 $ 290 968 33

GILA,;c;ount G/L Sum YTD

Budget Transactions

53701 002 $ 2 071 61 $ - 65.77284 $ 58 000 00 53703.003 53703 004 53703 004 $ 9 4.!8 92 $ 159 105 38 $ 287 000 00

53704 $ 269,688 80 $ 2 283,268 90 $ 2 276 000.00 53710 $ 9 759 00 $ 9.759 00 $ 12 000 00

$ 290,968 33

1 2 3 4

5 6 7 8

9

(·� Avon Lake� Regional Water

Sel'Vlng the f'll910t\ �ou,nrsourco.

Vendor

Avon Lake Regional Water John S Fenk Ohio Edison Eng e Resources Ohio Edison Ohio Edison Ohio Edison En2 e Resources Avon Lake Re�1onal W�ter

10 Insurance Partners Agency Inc

-

AVON LAKE REGIONAL WATER FUND 762 • ETL2

AUGUST 28 • SEPTEMBER 10, 2020 SEPTEMBER 15, 2020

Amount Description -

$ 2 248 51 Operator Charges - July 2020 - ETL2 • RKM $ 255 00 L� Svc @ Island Rd PS and LORCO Fourplex 8/23/20 - RK 1/2 $ 40 05 elec svc@ 15201 Island Rd OAL 9/1/20 - RKM $ 14 292 55 elec svc@ various addresses 8/27/20 - RKM 7/11 $ 5 653 17 elec SVC @ 15201 Island Rd 7 /30/20-8/28/20 • RKM $ 73 30 elec svc@ 37780 Center Ridge 8/1/20-8/31/20 RKM $ 68 06 elec SVC@ 36550 Chestnut Ridge 8/1/20-8/31/20 - RKM $ 45 94 elec svc @_l various addresses 8/27120 RKM 8/11 $ 429 829 73 Water Used from ETL2 - Aug_ust 2020 - R�M

$ 9 759 00 Insurance Premium for ETLs 2020-2021 - RKM 212 $ 462 265 31

GIL Account - ---

53701 002 53701 002 53703 003 53703 003 53703 003 53703 004 53703 004 53703 004

53704 53710

Gil Sum

$ 2,503 51

$ 20 173 07 $ �29 829 73 $ 9.759 00 $ .Q62 265 31

YTO Budget

Transactions

$ 63 908 98 $ !_Q_O_._�Q0 00--

$ 169 759 13 $ 298,000 00 $ 3.19741579 $ 3 178.000 00 $ 9 759 00 s··---- 12.600 oo

1 2 3 4

5 6

7

8 9

f·� Avon Lake

� Regional Water S.""""QU'lel'eQIOO. f!:..-d!� our�--

Vendor

Murnc1pay John S Fernk Ohio Edison Eng1e Resources Eng1e Resources Ohio Edison Ohio Edison Ohio Edison Ohio Edison

10 Ohio Edison 11 Erg1e Resources 12 Frontier Commun1cat1ons 13 Smart81II Inc

· -·

14 Rural Lorain County Waier Authority 15 SmartB1II Inc

-

16 L�CO

Amount

$ 145.81 $ 125 00 $ 745 81 $ , 98 $ 54 31 $ 70 55 $ 92 27 $ 116 95 $ 68 28 $ 163 98 $ 305.44 $ 55 93 $ (718 29) $ 1 350 00 s 1.218 97 s 5 000 00 $ 8 799 99

AVON LAKE REGIONAL WATER

FUND 749 • LORCO

AUGUST 28 · SEPTEMBER 10, 2020

--

SEPTEMBER 15.,_

2020

Description G/L Account GIL Sum YTD

Budget Transactions

August 2020 Monthly fees for ALRW Lorco Account 53701 Lawn Svc @ Island Rd PS and LORCO Fourplex 8123/2�..: R_K 2/2 53701 002 $ 270 61 $ 19.601 92 $ 50 000 00 elec SVC @ 38393 Royalton Rd 7 /30/20-8/28120 - RKM 53703.001 elec svc @ vanous addresses 8/27 /20 - RKM 9/11 53703.002 elec svc@ various addresses 8/27/20 - RKM 10/11 53703.003 elec SVC@ 36780 Giles 7/29/20-8/28/20 · RKM 53703.003 elec SVC@ 10301 Reed Rd 8/1/20-8/31120 • RKM 53703.003 elec svc@ 12901 Avon Belden 7131/20-8/31/20 - RKM 53703.003 elec svc@ 12169 Avon Uelden 7/31/20-8/31/20 • RKM 53703.003 elec svc@ 33930 Cooley Rd 7131/20-8/29/20 • RKM 53703.003

-�le� svc@ various ad�resses 8/27/20 - RKM 11111 53703.004 $ 1 622 57 $ 26.862 59 $ 42 000 00 TeleEhone Svc� Four�lex 81251?0 •. RKM

--

53705 $ 55 93 s ---504 74 $ 10 000 00 SmartBill-wrong account used-correction 53760 Meter Readings • August 2020 • RKM 53760 LORCO Bills • Prim and Postage 7/29 & 8128 - RKM

.. -

53760 $ 1.850 68 $ 20.516 32 $ 27 000 00 --

Mo O�rations Advance• Sepember 2020 - RKM 59500 $ 5 000 00 $ 45 000 00 $ 78 000 00 $ 8 799 99

(·� Avon Lake� Regional Water

Servmg tne reglOn, �viru:a'!:1: our resou-ce.

Vendor

COM Smith. Inc

Amount

$ 42,820.00 $ 42,820.00

AVON LAKE REGIONAL WATER

FUND 724. WASTEWATER CONSTRUCTION

AUGUST 28 • SEPTEMBER 10, 2020

SEPTEMBER 15, 2020

Description

Professional Engineering Service @. WRF 6/10/20 � RKM

GIL Account

53806 $

$

G/LSum YTD Transactions

42 820.00 $ 82-'244.00 $

42.820.00

Budget

ACTION ITEMS FROM BOARD MEETINGS

*Categories: Financial, Lateral Project, Personnel, Education/CI, Strat. Plan or Misc. Updated on 9/11/2020

DATE CATEGORY* TOPIC SOLUTION STATUS9/1/2020 Misc The Board asked about a delivery of dry polymer that was credited back to Avon Lake

Regional Water.The dry polymer had insoluble particles due to over drying. Polydyne makes the polymer beads, which have to be very dry, as the chemical absorbs water. Polydyne air dries the particles in large dryers. During this process, some polymer was burned into little black beads, which is not usable. The new polymer system does not have a problem mixing or making this defective polymer. However, it has a problem pumping it. That system was replaced and has an entirely new pumping system, that includes a check valve that was catching the insoluble particles. When it captured enough, it plugged the valve and stopped the polymer feed. The old system would not have had any problem with this insoluble particle issue. The old system was a larger crude pump without check valves.

Open

9/1/2020 Misc Mr. Abram asked that staff reach out to Columbia Gas Company as they have been having similar issues with their pipe.

Update: Staff has reached out to Columbia Gas Company to inquire about the issues with their pipe. Staff was told that there were no issues regarding their pipes in this area.

Open

6/16/2020 Misc. The Board has requested a SCADA presentation during a work session once staff has chosen a vendor.

Update: Staff will work with SOS Integration to provide the Board with a SCADA presentation. The tentative presentation will be on 10/5 during a work session.

Open

4/21/2020 Misc. The Chairman has asked to meet with Lorain County regarding LORCO Update: Staff has reached out to Lorain County again to try to schedule a meeting re: LORCO.

Open

3/17/2020 Misc. The Chairman asked that the future dashboard contain a link for members to see projects that are open to bid.

A link will be provided to Members to view all current and recently completed projects.

Open

2/18/2020 Misc. Mrs. Schnabel asked staff to consider a redesign of the bills to aid with their understanding.

Update: Staff continues to work with SmartBill on the redesign. Open

9/17/2019 Financial The Chairman asked staff to develop a plan for providing valve turning services to bulk customers in 2020, including estimated costs and revenues in the budget.

Update: Staff has reached out to all bulk customers. All customers have either a valve turning machine or prefer to turn the valves themselves.

Open

8/25/2020 Financial The Board asked if continuing to pay for lawn service was more economical than having staff maintain the grounds.

Staff will bid out a lawn service for the facilities in 2021. Answer

2/4/2020 Misc. Board would like an invitation to tour the WRF now that all construction work is complete.

Staff is working with the plant managers on possible dates for the Board members and the HR Director to see the plants. For the safety of our operators, we will limit the number of people per tour date.

Answer

11/19/2019 Misc. The Chairman asked if we have an IT policy for cyber security. Update: Staff will include an IT master plan in the ISO-9001 standardization and complete a cyber security assessment as part of the Risk and Resilience Assessment.

Answer

10/15/2019 Misc. Should we consider random drug testing for the entire organization? Staff will investigate the possibility/implications. Answer3/19/2019 Misc. Please work with the City to see how the Developer Agreement could be worked into the

Planning Code.Staff is working with the Public Works Director on this matter. Answer

5/5/2020 Misc. The Chairman asked if there was any scap value to the old Yaskowa drive unit that was replaced.

There is negligable scrap value for the Yaskowa drive unit. Closed

9/3/2019 Misc. Members asked that awards won by Avon Lake Regional Water be displayed for the public to see.

Once the new lobby is renovated, staff will utilize a display case for all Avon Lake Regional Water's awards.

Closed