AGENDA Tuesday, May 10, 2016 - Madera Unified School ...

Audio File No. 32-2015/16

MADERA UNIFIED SCHOOL DISTRICT

Madera: Unified For Student Success

Board of Trustees Meeting

AGENDA

Regular Meeting

Tuesday, May 10, 2016

Madera Unified School District Boardroom – 1902 Howard Road, Madera, California 93637

5:00 PM – Closed Session • 6:30PM – Public Meeting

7:00 PM PUBLIC HEARINGS OF THE: Initial Negotiations Proposal of the Certificated Management Bargaining Association to

the Madera Unified School District

Initial Negotiations Proposal of the Madera Unified School District to the Certificated Management Bargaining Association

Initial Negotiations Proposal of the California School Employees Association to the

Madera Unified School District

Initial Negotiations Proposal of the Madera Unified School District to the California School Employees Association

OUR MISSION

Highest Student Achievement Orderly Learning Environment

Financially Sound and Effective Organization

The public is welcome to comment on any item listed on the Closed Session agenda immediately following the Call to Order of Public Meeting at 5:00 p.m.

1. 5:00 PM: Call to Order of Public Meeting – Closed Session Immediately Convened Public Hearing for visitors who wish to address the Board on Closed Session items: Fifteen minutes of this portion of the meeting are reserved for members of the public to address the Board on Closed Session items. Speakers seeking to comment on other items are requested to make those comments during the Public Comment portion of the meeting at 6:30 p.m. Speakers are limited to three (3) minutes. The School Board is prohibited by law from taking action on matters discussed that are not on the Agenda, and no adverse conclusions should be drawn if the School Board does not respond to public comment at this time. If you wish to address the Board, come to the microphone and state your name and city of residence.

A. Pupil Personnel Matters 1. Student Hearings/Expulsions (Education Code 35146, 48900, 48918) B. Personnel 1. Public Employee Discipline/Dismissal/Release/Reassignment/Resignation (Government Code Section 54957, 54957.1)


2. Public Employee Appointment/Employment—Staffing List (Government Code Section 54957) C. Conference With Labor Negotiator; District Representative: Kent Albertson; Employee Organizations: MUTA, CSEA (Government Code section 54957.6) D. Conference with Legal Counsel – Existing Litigations: (Government Code section

54956.9(a)) Name of cases: Daren Miller vs. Madera USD, Case No. MCV055774 Pedro Martinez vs. Madera USD Jacinta Martinez vs. Madera USD Lizette Torres vs. Madera USD Anticipated Litigation; Significant exposure to litigation pursuant to Government Code

section 54956.9(b): 1 case E. Superintendent’s Evaluation F. Adjournment of Closed Session

6:30 PM – Public Meeting Begins

2. Reconvene Public Session 3. Roll Call, Pledge of Allegiance, Opening and Acknowledgement of Visitors and Media, and

Invocation 4. Closed Session Reportable Actions (Government Code Section 54957.1) 5. Adoption of Agenda Action to add or delete items from any portion of the agenda or to discuss any consent agenda items must be taken prior to adoption of the agenda (Board Bylaw 9323.2). 6. Student Board Representative Report Madera High: Rabia Qaiser

Madera South High: David Vargas

7. Communications A. Student and Staff Recognition

The Madera Minute

Presentation of Mid Valley Disposal Donation Check to Madera Unified School District – Annette Kwock - Mid Valley Disposal Recycling Coordinator and Ivette Rodriquez, Recycling Director

B. Public Hearing for visitors who wish to speak on a subject not on the board agenda. Fifteen minutes of this portion of the meeting are reserved for members of the public to address the Board on items not listed on the agenda and within the jurisdiction of the School Board. Speakers are limited to three (3) minutes. If the subject is an item on the Agenda, the Board President has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The School Board is prohibited by law from taking action on matters discussed that are not on the Agenda, and no adverse conclusions should be drawn if the School Board does not respond to public comment at this time. If you wish to address the Board, come to the microphone and state your name and city of residence.


C. Public Hearings for visitors who wish to speak on the:

Initial Negotiations Proposal of the Certificated Management Bargaining Association to the Madera Unified School District

Initial Negotiations Proposal of the Madera Unified School District to the

Certificated Management Bargaining Association

Initial Negotiations Proposal of the California School Employees Association to the Madera Unified School District

Initial Negotiations Proposal of the Madera Unified School District to the

California School Employees Association

8. Information and Reports

A. Union Time 9. Superintendent’s Time 10. Consent Agenda Items listed under the consent agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items prior to the Board vote unless a member of the Board or staff requests specific items be considered and discussed separately and/or removed from the Consent Agenda prior to the adoption of the Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the consent agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

Routine Business Transactions, Annual Renewal of Programs, Bids, Agreements, Notices of Public Hearings, and Proclamations:

A. Superintendent/Board

1. Request Approval of Regular Board Meeting Minutes of April 26, 2016 Regular Board Meeting Minutes of April 26, 2016 ......................11

B. Administrative & Support Services

1. Request Ratification of Miscellaneous Donations Agenda Item Cover ......................32

2. Request Approval to award Bid No. 022616 Bid/Sections 1-5 for Carpet Installation and Removal at Various School Sites to the lowest responsive and responsible bid

Agenda Item Cover ......................33 Bid Tally Sheet ......................35 Material Proposal Sheet ......................36

3. Request Approval of Public Utility Easement between Madera Unified School District and City of Madera relating to the proposed MAX bus stop shelter in front of District Office (1902 Howard Road)

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Agenda Item Cover ......................37 Public Utility Easement ......................38

4. Request Approval of Agreement between Madera Unified School District and Community Action Partnership of Madera County for provision of services at La Vina School effective July 1, 2016 until June 30, 2017

Agenda Item Cover ......................44 Agreement ......................45

5. Request Approval of Professional Engineering Services Agreement between Madera Unified School District and Lawrence Nye Carlson Associates for Child Nutrition's Freezer Project

Agenda Item Cover ......................48 Agreement ......................49

C. Educational Services

1. The Governing Board is requested to adopt the findings, conclusions and recommendations related to the possible expulsion or readmission of pupils as these are presented to the board in one or more of the following forms of documentation: • Report(s) of Administrative hearing Panel(s) • Expulsion Status Review Report(s) by the Superintendent’s Designee • Stipulated Expulsion Agreement(s) The Governing Board is also requested to issue orders consistent with the above referenced findings, conclusions and recommendations related to the possible expulsion or readmission of pupils in the cases of the following students, herein identified by their district-assigned identification numbers: 12240, 14675, 303778 and 603474.

Agenda Item Cover ......................64

2. Request Approval of Consultant Services Agreement between Madera Unified School District and Wild Child Adventures

Agenda Item Cover ......................65 Consultant Services Agreement ......................66

D. Field Trip/Employee Conference Requests

1. Field Trips 5/10/16 Field Trips - 5/10/16 ......................68

2. Employee Conferences 5/10/16

Employee Conferences 5/10/16 ......................69

E. Fiscal Services 1. Request Adoption of Resolution No.51-2015-16:March 31, 2016 Budget and

Expense Transfer Reports Agenda Item Cover ......................70 Resolution No.51-2015-16 March 31, 2016 Budget and Expense Transfer Reports ......................71

2. Request Approval of March 31, 2016 Financial Report


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Agenda Item Cover ......................77 March 31, 2016 Financial Report ......................78

3. Request Approval of March 31, 2016 Student Body Statement of Club Trust

Accounts Agenda Item Cover ......................84 ASB Transaction summary ......................85

4. Request Approval of April 2016 Payroll Payment Order Agenda Item Cover ......................95 Payroll Payment Order 4-6-16 ......................96 Payroll Payment Order 4-14-16 ......................99

F. Human Resources

1. Request Approval to place a Madera South High School Teacher Candidate as a

Science (Biology) Teacher on a Provisional Internship Permit for the 2015/2016 school year

Agenda Item Cover ......................102 Provisional Internship Permit (CL-857) ......................103 2. Staffing List 5-10-16 Staffing List 5-10-16 ......................105

Coaches List 5-10-16 ......................106 11. Old Business A. Administrative & Support Services

1. Request Approval of Lease Agreement between Madera Unified School District

and Creekside Land Company, LLC to lease space for Madera Adult School Agenda Item Cover ......................107

B. Educational Services

1. Second Reading and Request Approval of Program Adoption Recommendation

for Core English Language Arts and English Language Development for Grades K-6

Agenda Item Cover ......................108 ELA Recommendation ......................109 ELA Recommendation Rationale ......................111

12. New Business

A. Superintendent/Board

1. Request Approval of Agreement between Madera Unified School District and Novusolutions to provide a Board meeting automation software through NovusAGENDA with an effective date of May 11, 2016

Agenda Item Cover ......................113 Proposal ......................114

B. Administrative & Support Services


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1. First Reading of revised Board Policy and Administrative Regulations for

Administrative & Support Services Agenda Item Cover ......................127 AR 3550 Food Service/Child Nutrition Program ......................128 BP 3553 Free & Reduced Price Meals ......................130 AR 3553 Free & Reduced Price Meals ......................134 AR 7111 Evaluating Existing Buildings ......................138

2. Request Approval to Award Bid No. 040516 for the Madera High School HVAC

2016 project to the lowest responsible and responsive bid Agenda Item Cover ......................140 Bid Tally Sheet ......................141 Project Budget ......................142


1. First Reading of Revised Administrative Regulation 6142.1- Sexual Health and

HIV/AIDS Prevention Instruction Agenda Item Cover ......................143 AR 6142.1 First Reading ......................144 2. First Reading of Program Adoption Recommendation for English Language Arts

and English Language Development for Grades 7-12 Agenda Item Cover ......................153 Adoption Committee ......................154 2016 ELA ELD Adoption Recommendations ......................155 3. Request Approval of Memorandum of Understanding regarding instructional

services between Merced College Horticulture and Madera Unified School District for the California Career Pathway Trust (CCPT)

Agenda Item Cover ......................182 Memorandum of Understanding between Merced College Horticulture and

Madera Unified School District ......................184

4. Request Approval of Agreement between Madera Unified School District and CABE Professional Development Services (PDS) to provide assistance in the development and implementation of the Dual Immersion program effective May 11, 2016

Agenda Item Cover ......................186 Proposal ......................187

D. Fiscal Services 1. Request Approval of Commercial Warrant Listing

Agenda Item Cover ......................196

E. Human Resources

1. First Reading of Revised Administrative Regulations – Human Resources Agenda Item Cover ......................258 AR 4161.1/4361.1 - Personal Illness/Injury Leave ......................259 AR 4161.2/4261.2/4361.2 - Personal Leaves ......................265


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AR 4261.1 - Personal Injury/Illness Leave ......................274 AR 4112.6/4212.6/4312.6 - Personnel Files (Minor Revision) ......................280

13. Announcements 14. Miscellaneous A. Board Member Committee and Information Reports 15. Advanced Planning Next Regular Board Meeting Tuesday, May 24, 2016 at 6:30 p.m. Madera Unified School District Boardroom – 1902 Howard Road, Madera, California 93637 16. Suggested Future Agenda Items 17. Adjournment

Board Room Accessibility: The Madera Unified School District encourages those with disabilities

to participate fully in the public meeting process. If you need a disability-related modification or

accommodation to participate in the public meeting, please contact the Office of the Superintendent

at 559-675-4500 extension 220 at least 48 hours before the scheduled Board of Trustees meeting

so that we may make every reasonable effort to accommodate you. [Government Code § 54954.2;

Americans with Disabilities Act of 1990, § 202 (42 U.S.C. § 12132).]

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MINUTE RECORD of Madera Unified School District Board of Education REGULAR BOARD MEETING HELD ON THE 26TH DAY OF APRIL, 2016

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The Board of Education of the Madera Unified School District convened in a Regular Board Meeting in the Madera Unified School District Boardroom, 1902 Howard Road, Madera, California on Tuesday, April 26, 2016, at 5:00 p.m. ROLL CALL Al Galvez, President Robert E. Garibay, Clerk Brent Fernandes, Trustee Ed McIntyre, Trustee Ray Seibert, Trustee Maria Velarde-Garcia, Trustee ABSENT Ricardo Arredondo, Trustee Edward C. González, Superintendent Victor Villar, Associate Superintendent of Educational Services Sandon Schwartz, Assistant Superintendent of Administrative and Support Services Kent Albertson, Chief Human Resources Officer Adele Nikkel, Chief Financial Officer Elizabeth Runyon, Chief Academic Officer Todd Lile, Chief Academic Officer Babatunde Ilori, Director of Performance Management and Internal Communications Gladys A. Wilson, Senior Administrative Assistant to the Superintendent and Board of Trustees Frank Guillen, Information System Specialist Rosa Baca, Interpreter Steven Alexander, Director of Technology Rosalind Cox, Director of Facilities & Construction Management Susan Harautuneian, Director of Purchasing Curtis Manganaan, Director of Maintenance and Operations Katie White, Director, Transportation Janet Grossnicklaus, Director of Curriculum, Instruction and Assessment David Hernandez, Director of Community Services Enrique Lopez, Director of Curriculum, Instruction and Assessment Dr. Rebecca Malmo, Director of Instructional Technology Dr. Michael Mueller, Director of Student Services Sheryl Sisil, Director of College and Career Readiness Dr. Marcheta Williams, Director of VAPA David Holder, MUTA President There were approximately 85 visitors/District employees in attendance. 1. Call to Order of Public Meeting – Closed Session Immediately Convened

President Galvez called the Public Session of the Board of Education to order at 5:00 p.m. President Galvez opened the floor to public comment on any item listed on the Closed Session

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Agenda. Seeing no one come forward, President Galvez adjourned to Closed Session pursuant to Government Code Sections 54957, 54957.1, and 54957.6, and Education Code Sections 35146, 44951, 48900, and 48918.

2. Reconvene Public Session/Call to Order Regular Meeting 3. Roll Call, Pledge of Allegiance, Opening, Acknowledgement of Visitors and Media, and Invocation

President Galvez adjourned the Closed Session at 6:40 p.m. and reconvened the Regular Meeting by calling the Public Session to order at 6:46 p.m. President Galvez asked Ms. Wilson to call the Roll of Trustees. President Galvez welcomed the visitors and the media and asked Trustee Fernandes to lead the flag salute. President Galvez asked Joyce Lane, Pastor from Glory of Zion to lead the invocation. President Galvez explained the rules governing the Board meeting. The meeting was recorded on Audio File No. 30-2015/16.

4. Closed Session Reportable Actions (Government Code Section 54957.1)

Superintendent González announced there were no reportable actions.

5. Adoption of Agenda – Motion No. 164-2015/16 President Galvez stated that if the Board and/or Administration determined they wished to add to the Agenda under Miscellaneous Items, this would be the appropriate time. The Board Agenda was modified as follows:

Item No. 11B1 – the title of the item should have read “Second Reading and Request Approval of New Career Technical Education (CTE) Course Proposals for Grades 9-12.”

It was moved by Trustee McIntyre, seconded by Trustee Fernandes, and carried by majority to adopt the Agenda with the modifications mentioned above. Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk Garibay, and

President Galvez Noes: None Absent: Trustee Arredondo Abstained: None

6. Student Board Representative Report

Brandon Valdez, ASB President for Madera South High, and Rabia Qaiser, Student Board Representative for Madera High School each presented highlights of activities at their respective school sites.

7. Communications

A. Student and Staff Recognition

The Madera Minute

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A one minute video was presented to the Board. The video highlighted outstanding activities at our school sites.

School Bus Driver Month

Katie White, Director of Transportation, presented a PowerPoint which highlighted MUSD school bus drivers’ activities, improvement in department bus fleet, and thanked the Board for their continuous support.

Recognition of Madera High School and Madera South High School Winter Percussion band Dr. Marcheta Williams, Director of Visual and Performing Arts introduced: Madera High School Band Director, Brett Cappellutti and the Winter Percussion band who were recognized for their outstanding performance during the season and for being finalist at the International Fresno Regional competition. Superintendent González and Board President presented a plaque in recognition of their accomplishments. Madera South High School Band Director, Jay Rosette, and the Winter Percussion band who were recognized for their outstanding performance during the season and for being the champions of the WGI Scholastic Class Regional championship in 2015 and 2016. Superintendent González and Board President presented a plaque in recognition of their accomplishments.

Recognition of the MSHS Girls Soccer Team

Andrea Devine, Director of Athletics Director at Madera South High School, introduced the Madera South High School Soccer Team and coaches Ramon Delgadillo and Natalie Morales. Superintendent González and Board President presented a plaque in recognition of their accomplishments.

B. Public Hearing for visitors who wish to speak on a subject not on the Board agenda.

Fifteen minutes of this portion of the meeting are reserved for members of the public to address the Board on items not listed on the agenda and within the jurisdiction of the School Board. Speakers are limited to three (3) minutes. If the subject is an item on the Agenda, the Board President has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The School Board is prohibited by law from taking action on matters discussed that are not on the Agenda, and no adverse conclusions should be drawn if the School Board does not respond to public comment at this time. If you wish to address the Board, come to the microphone and state your name and city of residence.

Danny Grimaldo, Madera, teacher at Sierra Vista addressed shortage of teachers and teachers leaving to other school districts. Danny Grimaldo introduced Desiree Grimaldo who gathered signatures for a petition of support on behalf of teacher Strobel at Madera South High School. Desiree Grimaldo read and presented a letter of support with signatures requesting teacher Strobel teach at Madera South High School.

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Sarah Colomer, Madera, teacher at Madison highlighted Earth Day activities at Madison elementary; thanked the Board for their support in incorporating technology devices in the classroom. Sarah Colomer expressed her support for MUTA bargaining team. Rus Crompton, Oakhurst, invited the Board to attend a dinner show in support of his daughter’s senior project to replace timer at her high school pool. Aida Moreno, Madera, teacher at Madison, expressed her gratitude for the implementation of Chromebooks in the classrooms. Aida Moreno expressed her support for MUTA bargaining team. Mike Smith, Madera, addressed the Special Day class currently housed at Madera South High School that will be housed at Madera High School next school year. Mike Smith requested not to move the class to a new school. Ron Montoya, Madera, addressed sound system for Board meetings. Ron Montoya addressed salary schedule of school safety personnel at the school sites. Baldwin Moy, Madera addressed item No. 11C1 and requested this item be moved to the beginning of this section for parents present at the meeting address the Board. Luis Carrillo, Madera, addressed bus route schedule for his child. Luis Carrillo indicated the bus gets about 50 minutes late to pick up his child for school. Annette Katz, Madera, teacher at Berenda Elementary, shared student successes at Berenda Elementary. Annette Kratz invited the Board to their Open House this Thursday at 5:30 p.m. Annette Katz indicated her support to MUTA bargaining team.

Seeing no others come forward, President Galvez closed public comment.

C. Public Hearing per Government Code Section 4217.10-4217.18, regarding proceeding

with an energy retrofit program in conjunction with Proposition 39 Energy Funding.

President Galvez opened the public hearing at 7:40 p.m.

Seeing no one come forward, President Galvez closed public comment at 7:41 p.m. 8. Information and Reports

A. Human Resources

Kent Albertson, Chief Human Resources Officer presented the Board the sunshine documents for the following items:

Sunshine of the Initial Negotiation's Proposal of the California School Employees Association (CSEA), Chapter 169, to the Madera Unified School District.

Sunshine of the Initial Negotiation's Proposal of the Madera Unified School District to the California School Employees Association (CSEA), Chapter 169.

Sunshine of the Initial Negotiation's Proposal of the Certificated Management Bargaining Association (CMBA), to the Madera Unified School District.

Sunshine of the Initial Negotiation's Proposal of the Madera Unified School District to the Certificated Management Bargaining Association (CMBA).

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Public Hearings for these items will be included in the next Board meeting agenda.

B. Support Services

Cenergistic Energy Conservation Program Update

Bob Madsen, Energy Specialist gave a PowerPoint presentation. The presentation highlighted the district’s energy conservation accomplishments at our school facilities, measurements and verification. The presentation showed to date the district has saved 10.5% in energy cost.

Mark Giugni CEM, CMVP, Vice President, Energy Consultant, and Rebecca Wright, CEM, CMVP, Vice President, Energy Consultant & Account Manager were present at the meeting.

C. Performance Management & Internal Communications

Online Enrollment for Current and New Students

Babatunde Ilori, Director of Performance Management and Internal Communications gave a presentation titled “Online Enrollment for Current and New Students.” The presentation provided the rationale for implementing online enrollment and data on number of new Kindergarten students enrolled to-date. Director Ilori also presented the process to enroll current students utilizing the parent portal to obtain a more accurate data and reduced paper work. Director Ilori and David Hernandez, Director of Families and Community Services answered questions from the Board.

D. Union Time David Holder, MUTA President addressed the following items:

Madera High School Scholarship Night that took place on Monday, April 25. Upcoming Madera South High School Scholarship Night to take place on Thursday, April 28.

9. Superintendent’s Time None. 10. Approval of Consent Agenda – Motion No.165-2015/16 Document Numbers 346-2015/16 through 359-2015/16 Staffing Changes, Exhibit B Field Trips, Exhibit C Conference Requests, Exhibit C

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President Galvez opened the floor for public comment. Seeing no one come forward President Galvez closed public comments and brought the item to the Board for questions and comments. It was moved by Trustee McIntyre, seconded by Clerk Garibay, and carried by majority to approve the Consent Agenda. Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk Garibay, and

President Galvez Noes: None Absent: Trustee Arredondo Abstained: None

Routine Business Transactions, Annual Renewal of Programs, Bids, Agreements, Notices of Public Hearings, and Proclamations: A. Superintendent/Board

1. Approval of Regular Board Meeting Minutes of April 12, 2016

B. Administrative and Support Services

1. Ratification of Miscellaneous Donations DOCUMENT NO. 346-2015/16

2. Approval of Site Closure Services Agreement between Madera Unified School District and Terracon Consultants, Inc. for underground storage tank leak case

DOCUMENT NO. 347-2015/16


1. The Governing Board adopted the findings, conclusions and recommendations related to the possible expulsion or readmission of pupils as these are presented to the board in one or more of the following forms of documentation: • Report(s) of Administrative hearing Panel(s) • Expulsion Status Review Report(s) by the Superintendent’s Designee • Stipulated Expulsion Agreement(s) The Governing Board is also requested to issue orders consistent with the above referenced findings, conclusions and recommendations related to the possible expulsion or readmission of pupils in the cases of the following students, herein identified by their district-assigned identification numbers: 4830, 501547 and 9101

CONFIDENTIAL DOCUMENT NO. 348-2015/16

2. Approval of Consultant Services Agreement between Madera Unified School District and Daniel Lindstrom to provide instrumental assessments to 6th and 8th grade students April 25-29, 2016


3. Approval of Consultant Services Agreement between Madera Unified School District and Dairy Council of California


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D. Field Trip/Conference Request

1. Field Trips 4/26/16 DOCUMENT NO. 351-2015/16

2. Employee Conference 4/26/16 DOCUMENT NO. 352-

2015/16

E. Fiscal Services

1. Approval of March 2016 Payroll Payment Order DOCUMENT NO. 353-2015/16

F. Human Resources

1. Staffing List 4-26-16


2. Approval to place a Madera South High School Teacher Candidate as a Special Education Teacher on a Provisional Internship Permit for the 2015/2016 school year


3. Approval of Declaration of Need for Fully Qualified Educators


4. Approval of Valenzuela/CAHSEE Lawsuit Settlement Quarterly Report on Williams Uniform Complaints for January 2016 through March 2016


5. Approval of Revised Classified Job Description for the position of Delivery

Person – Mail/Warehouse DOCUMENT NO. 358-2015/16

6. Approval of Revised Classified Job Description for the position of Warehouse

Technician DOCUMENT NO. 359-2015/16

11. Old Business *Item 11C1 was discussed at the beginning of this section.

A. Administrative and Support Services

1. Approval of the schematic design for the New High School at Martin St. and Road 26

Assistant Superintendent of Administrative and Support Services, Sandon Schwartz presented a revised schematic design based on Board feedback. Assistant Superintendent Schwartz indicated changes could be made to this design but need to be minor.

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8

Assistant Superintendent Schwartz introduced Jose Benavidez, whose firm conducted a traffic study for the new high school. Jose Benavidez answered questions from the Board regarding left turn signals and pedestrian crossing options.

President Galvez opened the item for public comment. Bill Coate, Madera, requested clarification on the elevations. Seeing no others come forward, President Galvez brought the item back to the Board for questions and comments. Architect Marty Deitz addressed location of Performing Arts building and public access to the building.

This item was discussed extensively.

It was moved by Trustee Velarde-Garcia, seconded by Trustee Fernandes, and carried by majority to approve the schematic design for the New High School at Martin St. and Road 26 Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk

Garibay, and President Galvez Noes: None Absent: Trustee Arredondo Abstained: None

MOTION NO. 167-2015/16 DOCUMENT NO. 361-2015/16

2. Approval to relocate Adult Education to leased facility

Assistant Superintendent of Administrative and Support Services, Sandon Schwartz presented the item to the Board. Superintendent González indicated currently Adult Education utilizes 16 classrooms at Furman High School facility.

President Galvez opened the item for public comment. David Raygoza, principal of Adult Education and Furman High School addressed his support for the relocation of Adult Education to the new facility and for the excellent opportunity to partner with community agencies. Seeing no others come forward, President Galvez brought the item back to the Board for questions and comments Elaine Craig, Director, Workforce Investment Corporation answered question from the Board regarding the lease term.

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9

Steven Alexander, Director of Technology addressed questions from the Board regarding bandwidth set up questions. The Board requested staff bring a letter of intent or lease agreement for this facility. This item was discussed extensively.

It was moved by Trustee Fernandes, seconded by Trustee Seibert, and carried by majority to approve to relocate Adult Education to leased facility Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk




1. Second Reading of New Career Technical Education (CTE) Course Proposals for Grades 9-12 During Adoption of the Agenda this item was amended to read Second Reading and Request Approval of New Career Technical Education (CTE) Course Proposals for Grades 9-12

President Galvez opened the item for public comment. Seeing no one come forward, President Galvez closed public comment and brought the item back to the Board for questions and comments.

It was moved by Trustee Seibert, seconded by Trustee Velarde-Garcia, and carried by majority to approve the second reading of the New Career Technical Education (CTE) Course Proposals for Grades 9-12

Ayes: Trustees Fernandes, Seibert, Velarde-Garcia, Clerk Garibay, and

President Galvez Noes: None Absent: Trustees Arredondo and McIntyre Abstained: None MOTION NO. 169-2015/16 DOCUMENT NO. 363-2015/16

2. Approval of Revised Administrative Regulation 5111.1 District Residency for Educational Services Department


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10

It was moved by Trustee Velarde-Garcia, seconded by Trustee Fernandes, and carried by majority to approve the Revised Administrative Regulation 5111.1 District Residency for Educational Services Department

Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk

Garibay, and President Galvez Noes: None Absent: Trustee Arredondo Abstained: None MOTION NO. 170-2015/16 DOCUMENT NO. 364-2015/16

3. Second Reading and Approval of Revised Board Policy and Administrative

Regulation 5116 – School Attendance Boundaries and Attendance Options, and Student Services Exhibit; School of Choice Transfer Request “Professional Courtesy” with additional language provided by legal counsel underlined and in bold.

Superintendent González presented the item to the Board. Marty Bitter, Director of Athletics answered questions regarding California Interscholastic Federation regulations as it relates to Professional Courtesy.


It was moved by Trustee Seibert, seconded by Trustee Fernandes, and carried by majority to approve the of Revised Board Policy and Administrative Regulation 5116 – School Attendance Boundaries and Attendance Options, and Student Services Exhibit; School of Choice Transfer Request “Professional Courtesy” with additional language provided by legal counsel underlined and in bold.

Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk Garibay, and President Galvez

Noes: None Absent: Trustee Arredondo Abstained: None MOTION NO. 171-2015/16 DOCUMENT NO. 365-2015/16

C. Fiscal Services *The item below was discussed before Item No. 11A.

1. Second Reading of the 2016-17 Local Control Accountability Plan-Strategic

Budget Development

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11

Director of Performance Management and Internal Communications, Babatunde Ilori and Chief and Financial Officer, Adele Nikkel presented the item to the Board. The presentation included: LCAP Review and Engagement Efforts of LCAP Budget Outlook Core Staffing Recommendations Upcoming Timeline Director Ilori introduced Miriam Chavez, representative of Madera County Coalition of Justice (MCCJ). Miriam Chavez introduced parents from MCCJ program “Parents As Leaders” who participated in the LCAP input. Rosa Baca, MUSD interpreter, interpreted for the following individuals: Cristina Gonzalez, Madera, informed she participated in the Parents As

Leaders workshops and learned about Local Control Funding Formula and Local Control Accountability Plan.

Gloria Tiznado, Madera learned a lot on how to teach children to be leaders. Gloria Tiznado indicated many parents were involved in these workshops and would like to have the Board work together with parents to fulfill the schools’ needs.

Cristina Gonzalez, Madera, gave a list of needs for the school facilities. President Galvez opened the item for public comment. Juan Jaramillo, Madera, thanked the Board for the programs available for parents. Juan Jaramillo thanked staff for the learning opportunities for his grandson. Baldwin Moy, Madera, thanked and appreciated the effort in meeting the LCAP goals and approval of the budget. Baldwin Moy requested the Board focuses on EL students and provide direct support.

Seeing no others come forward, President Galvez closed public comment and brought the item back to the Board for questions and comments.

Chief Financial Officer Nikkel addressed Budget Outlook on the presentation.

Superintendent González addressed resources at the parents’ centers, staff professional development, partnerships with other agencies for students opportunities. Enrique Lopez, Director of Curriculum, Instruction and Assessment for secondary addressed training of teachers with new curriculum for EL students. This item was discussed extensively.

2. Second Reading and Approval of the Proposed Core Staffing

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12

Chief Financial Officer, Adele Nikkel, and Director of Performance

Management and Internal Communications, Babatunde Ilori presented the item to the Board.


Superintendent González informed staff and the Board another change will be made to the Proposed Core Staffing list presented at the meeting. Superintendent González requested to add a vice principal position for the new elementary school and to provide support to the proposed Dual Immersion program implementation. The proposed administrative position will be added to the 2016/17 staffing list.

The Board discussed the proposed revision of the Core Staffing list with the addition of one vice principal position to the 2016/17 school year.

This item was discussed extensively.

It was moved by Trustee Seibert, seconded by Trustee McIntyre, and carried by majority to approve the Proposed Core Staffing with the addition of a vice principal position.

Ayes: Trustees Fernandes, McIntyre, Seibert, Clerk Garibay, and

President Galvez Noes: Trustee Velarde-Garcia Absent: Trustee Arredondo Abstained: None


12. New Business

A. Administrative and Support Services

1. Adoption of Resolution No. 50-2015/16 approving the findings for Proposition 39, Approval of Facility Solutions Agreement between Madera Unified School District and IES for the purpose of construction, installation of energy efficiency measures on selected district sites

Rosalind Cox, Director of Facilities and Construction Management presented the item to the Board. Chris Bristow, representative for IES answered questions from the Board. President Galvez opened the item for public comment. Seeing no one come forward, President Galvez closed public comment and brought the item back to the Board for questions and comments.

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13

It was moved by Trustee Velarde-Garcia, seconded by Trustee McIntyre, and carried by majority to adopt Resolution No. 50-2015/16 approving the findings for Proposition 39, Approval of Facility Solutions Agreement between Madera Unified School District and IES for the purpose of construction, installation of energy efficiency measures on selected district sites Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk


MOTION NO. 172-2015/16 RESOLUTION NO. 50 -2015/16

2. Adoption of Resolution No. 52-2015/16 for State Building Funds Application

for New K-6 Elementary School, SFP project #50/65243-00-010

Assistant Superintendent of Administrative and Support Services, Sandon Schwartz presented the item to the Board. President Galvez opened the item for public comment. Seeing no one come forward, President Galvez closed public comment and brought the item back to the Board for questions and comments. It was moved by Trustee Velarde-Garcia, seconded by Clerk Garibay, and carried by majority to adopt No. 52-2015/16 for State Building Funds Application for New K-6 Elementary School, SFP project #50/65243-00-010 Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk


MOTION NO. 173-2015/16 RESOLUTION NO. 52-2015/16

3. Approval of Amendment to the Agreement between Madera Unified School District and Community Action Partnership of Madera County/Stanislaus County Office of Education for provision of services for 2016-2017

Assistant Superintendent of Administrative and Support Services, Sandon Schwartz presented the item to the Board.

Mattie Mendez, director of Community Action Partnership of Madera County and Anthony Jordan, representative of Stanislaus County Office of Education gave a description of the program that will utilize the portable classrooms at Sierra Vista elementary.

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14


It was moved by Trustee Velarde-Garcia, seconded by Trustee McIntyre, and carried by majority to approve the Amendment to the Agreement between Madera Unified School District and Community Action Partnership of Madera County/Stanislaus County Office of Education for provision of services for 2016-2017 Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, Clerk


MOTION NO. 174-2015/16 DOCUMENT NO 366-2015/16


1. First Reading of Revised Board Policies and Administrative Regulations for

Educational Services Department


2. First Reading of Program Adoption Recommendation for Core English

Language Arts and English Language Development for Grades K-6 Janet Grossnicklaus, Director of Curriculum, Instruction and Assessment presented the item to the Board. Director Grossnicklaus explained the committee role in the adoption recommendation.


2. Approval of Commercial Warrant Listing Exhibit A, Motion No. 175-2015/16, Document No. 367-2015/16

Clerk Garibay recused from voting on this item. President Galvez opened the item for public comment. Seeing no one come forward, President Galvez closed public comment and brought the item back to the Board for questions and comments. It was moved by Trustee Velarde-Garcia, seconded by Trustee Seibert, and carried by majority to approve the Commercial Warrant Listing. Ayes: Trustees Fernandes, McIntyre, Seibert, Velarde-Garcia, and President Galvez

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15

Noes: None Absent: Trustee Arredondo Abstained: None Recused: Clerk Garibay

12. Announcements Superintendent González made the following announcements:

School Site visitations to the following school sites: Thomas Jefferson, Tuesday, May 3 at 8:30 a.m. MLK, Tuesday, May 10 at 8:30 a.m.

The Board was invited to join Superintendent González on these visitations.

13. Miscellaneous A. Board Member Committee and Information Reports

Trustee Fernandes gave an information on the last DELAC meeting. Trustee Fernandes indicated parents are looking for parental support, tools to engage parents with students to help with homework, and their request to hire a coach at the school sites.

14. Advanced Planning President Galvez made the following announcements: Next Regular Board Meeting Tuesday, May 10, 2016 at 6:30 p.m. Madera Unified School District Boardroom – 1902 Howard Road, Madera, CA 93637 15. Suggested Future Agenda Items

None.

16. Adjournment – Motion No. 176-2015/16

President Galvez adjourned the Public Session at 12:07 a.m.

______________________________________________________ Dated: April 27, 2016

Gladys Wilson, Senior Administrative Assistant to the Superintendent and Board of Trustees

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16

MINUTES OF APRIL 26, 2016 MOTION No. 165-2015/16, and MOTION No. 175-2015/16

DOCUMENTS No. 346-2015/16 through No. 39-2015/16 and No. 367 -2015/16

Recapitulation of Business Transactions and Warrants – Exhibit A NEW BUSINESS Staff Changes and Coaches – Exhibit B CONSENT AGENDA

Field Trips– Exhibit C CONSENT AGENDA

EXHIBIT A – NEW BUSINESS

APPROVAL OF WARRANTS – MOTION NO. 175-2015/16 DOCUMENT NO. 367-2015/16

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17

Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items prior to the Board, staff, or the public request for specific items to be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

EXHIBIT B – CONSENT AGENDA CERTIFICATED HUMAN RESOURCES ITEMS


CERTIFICATED LEAVE OF ABSENCE

NAME ASSIGNMENT SITE EFFECTIVE

DATES

JUSTIFICATION

1. Diana Aguayo Teacher Nishimoto 8/8/16 - 6/2/17 Personal Leave

CERTIFICATED SEPARATIONS


DATES

JUSTIFICATION

1. Krista Chicoine 2. Billy Durham 3. Julia Salazar

Teacher

Teacher

School Nurse

Washington

Adult Ed

Health Services

04/09/16

04/15/16

06/16/16

Resignation

Resignation

Resignation

CERTIFICATED EMPLOYMENT


DATES

JUSTIFICATION

1. Irma Raygoza 2. Fabian Casillas 3. Lori England 4. Acacia Wilson 5. Katie Howden 6. Savannah Thompson 7. Nicole Abrams 8. Luke Vranizan 9. Araceli Ramirez 10. Karen Almaraz 11. Isaac Lopez

Teacher

Teacher - History

Teacher

Teacher – Librarian

Teacher – Art

Teacher – Music

RtI Support Teacher

Teacher – Math

Teacher – Math

Teacher – Science

Activities Director

Howard

Desmond

John Adams

MSHS

MSHS

District – VAPA

Pershing

MLK

MSHS

MSHS

MHS

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

2016/2017

Replacement

Replacement

New Position

Replacement

New Position

Replacement

Replacement

Replacement

Replacement

New Position

Replacement

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18

EXHIBIT B – CLASSIFIED HUMAN RESOURCES ITEMS


CLASSIFIED SEPARATIONS


DATES

JUSTIFICATION

1. Marita L. Contreras 2. Jacklyn Dominguez 3. Luis Zaragoza 4. Emma McElvane 5. Bouasvanh Lor 6. Heidi Hernandez

Classroom Aide-PS

CN Assistant I

Relief Bus Driver

LMT-Elementary

Para-Special Needs

Paraprofessional Aide

Parkwood Preschool

Child Nutrition

Transportation

Alpha

Thomas Jefferson

Millview

04/02/2016

04/09/2016

04/05/2016

04/09/2016

04/23/2016

04/21/2016

Resignation

Resignation

Resignation

Resignation

Resignation

Resignation

CLASSIFIED NEW POSITION


DATES

HOURS JUSTIFICATION

1. Transportation Dispatcher

Transportation 2015/2016 8.0 New Position

CLASSIFIED EMPLOYMENT

NAME

ASSIGNMENT SITE EFFECTIVE

DATES

HOURS JUSTIFICATION

1. Kearney Hayes 2. Grisel Galicia 3. Isidro Rodriguez 4. Ismael Ramirez 5. Ferman Razo 6. Sandra Munoz

Relief Bus Driver

Admin.Asst. Dept.

Custodian

Grounds Person I

Custodian

Para-Autism

Transportation

M&O

MLK

M&O

MSHS

Pershing

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

4.0

8.0

8.0

8.0

8.0

3.5

New Position

Replacement

Replacement

Replacement

Replacement

Replacement

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19

EXHIBIT B – CLASSIFIED HUMAN RESOURCES ITEMS – COACHES MOTION NO. 165-2015/16


Last Name First Name School Sport Season

Navarro Jose Washington MULES Wrestling Spring

Gomez Guadalupe Madison MULES Wrestling Spring

Beakes Taylor MSHS Volleyball Spring

Cortes Eddie Monroe MULES Wrestling Spring

Coronado John LaVina MULES Wrestling Spring

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20

EXHIBIT C – FIELD TRIPS MOTION NO. 165-2015/16


Date School Name Field Trip - # of Students

Location Cost Funding Vehicle Type

5/31/16 to

6/3/16

Sierra Vista

Baloian Sierra Vista 6th grade students to Camp at

Shaver Lake 60 students - 11 adults

Shaver Lake, CA

$750 Transportation

$0 Lodging

Parent Club

Parent Club

School Bus

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21

EXHIBIT C – EMPLOYEE CONFERENCE REQUEST


Date Site Name Trip Purpose - # Employees Location Cost Vehicle Type

06/11/16 to

06/16/16

VAPA Marcheta Williams Conn-Selmer Institute Mishawaka, IN $2262.00 - VAPA

Airplane/Rental

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AGENDA ITEM MADERA UNIFIED SCHOOL DISTRICT

Date: May 10, 2016 Subject: Request Ratification of Miscellaneous Donations Responsible Staff: Sandon Schwartz, Asst. Supt. of Administrative & Support Services

Susan Harautuneian, Director of Purchasing Agenda Placement: Consent Background/ rationale: Request approval of the following donations: $1,000.00 donation to Dixieland Elementary School from Wonderful Giving $1,369.44 donation to Madera High School Robotics from Channel Education

Foundation, Inc. $1,200.00 donation to Madera South High School Math Department from Advance

Research Data Analysis Center, Inc. Financial impact: None Superintendent’s recommendation: The Superintendent recommends the Board accept the above donations.

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Date: May 10, 2016

Subject: Request Approval to award Bid No. 022616 Bid/Sections 1-5 for Carpet

Installation and Removal at Various School Sites to the lowest responsive

and responsible bid

Responsible Staff: Sandon Schwartz, Asst. Supt. of Admin. and Support Services

Curtis Manganaan, Director of Maintenance & Operations

Susan Harautuneian, Director of Purchasing

Agenda Placement: Consent

Background/ rationale:

A bid for Alpha Elementary School, TJ Middle School, Lincoln Elementary School, Berenda

Elementary School and MLK Middle School, for Carpet Installation and Removal, was

issued by the District on March 31, 2016. Bids were received and reviewed on April 19, 2016.

School Districts are authorized to enter into this agreement by Public Contract Code 20111.

The District received the following bids:

Alpha Elementary School (Bid Section No. 1) TJ Middle School (Bid Section No. 2)

1) Better Flooring, Inc. 1) Better Flooring, Inc.

Lincoln Elementary School (Bid Section No. 3) Berenda Elementary School (Bid Section No. 4)

1) Better Flooring, Inc. 1) Better Flooring, Inc.

MLK Middle School (Bid Section No. 5)

1) Better Flooring, Inc.

Staff recommends the award of this Bid to Better Flooring (Section No.1-5) for the following

reasons:

Better Flooring was the Lowest Responsive and Responsible Bidder with a bid

of $259,667.00 for (Sections 1-5).

Material for these projects will be purchased off of CMAS Contract No.

No. 4-13-72-0008C for a purchase cost of $367,946.42.

Financial impact:

$627,613.12 Funding Source Deferred Maintenance

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Superintendent’s recommendation:

The Superintendent recommends approval of the award of Bid No. 022616/Bid Sections 1-5 Carpet

Installation & Removal at Various School Sites, to Better Flooring, Inc., as the lowest responsive and

responsible bidder.

Supporting documents attached:

Bid Tally Sheet

Material Proposal Sheet

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Bid No. 022616-Carpet Installation & Removal at Various School Sites

Bid Sections 1-5

Bid Turn April 19, 2016

Vendor Total Bid

Bid Packet No.1-Alpha Elementary School Better Flooring $53,520.00

Bid Packet No.2-Thomas Jefferson Middle School Better Flooring $49,635.00

Bid Packet No.3-Lincoln Elementary School Better Flooring $69,370.00

Bid Packet No.4-Berenda Elementary School Better Flooring $72,046.00

Bid Packet No.5-MLK Middle School Better Flooring $15,096.00

Pending Board Approval

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AGENDAITEMMADERAUNIFIEDSCHOOLDISTRICT

Date: May 10, 2016 Subject: Request Approval of Public Utility Easement between Madera Unified

School District and City of Madera relating to the proposed MAX bus stop shelter in front of District Office (1902 Howard Road)

Responsible Staff: Sandon Schwartz, Asst. Supt. of Administrative & Support Services

Rosalind Cox, Director of Facilities Planning & Construction Mgmt. Agenda Placement: Consent Background/ rationale: The City of Madera has been installing new bus stop shelters around the City of Madera. They are requesting a public utility easement in order for them to install a shelter and bench by the current MAX bus stop in front of Madera Unified School District’s District Office. There is no cost to the District for this project. Financial impact: None

Superintendent’s recommendation: The Superintendent recommends approval of this Public Utility Easement between Madera Unified School District and City of Madera relating to the proposed MAX bus stop shelter in front of District Office (1902 Howard Road). Supporting documents attached: Public Utility Easement

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AGENDA ITEM


Date: May 10, 2016

Subject: Request Approval of Agreement between Madera Unified School District

and Community Action Partnership of Madera County for provision of

services at La Vina School effective July 1, 2016 until June 30, 2017

Responsible Staff: Sandon Schwartz, Asst. Supt. of Administrative & Support Services Rosalind Cox, Director of Facilities Planning & Construction Mgmt.



The Community Action Partnership of Madera County (CAP) will continue to use one (1) District

classroom at La Vina School in order to serve the preschool children in that area. Previously, CAP

was utilizing a facility in that area but unfortunately was not able to use it any longer. Therefore,

CAP has used a classroom at La Vina the past four years and was able to serve the La Vina

preschool population.

CAP will be responsible for all utilities, such as, natural gas/propane, electricity, water and/or

sewage, and disposal garbage removal, based on the annual square footage cost for applicable

utilities at the site the portable classrooms are located. The District will bill for applicable cost.

Financial impact:

Projected yearly income is $1,500 for utility costs.


The Superintendent recommends approval of this agreement between Madera Unified School

District and Community Action Partnership of Madera County for provision of services at

La Vina School effective July 1, 2016 until June 30, 2017.


Community Action Partnership of Madera County Agreement

44

- 1 - MUSD and Community Action Partnership of Madera County 2016/2017 Agreement

AGREEMENT BETWEEN MADERA UNIFIED SCHOOL DISTRICT AND COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY

FOR PROVISION OF SERVICES FOR 2016/2017 THIS AGREEMENT, is made and entered into this 10th day of May, 2016, between MADERA UNIFIED SCHOOL DISTRICT, State of California, hereinafter called the DISTRICT, and COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, hereinafter called CAP. In consideration of the promises and the mutual agreements hereinafter contained, DISTRICT and CAP agree as follows:

A. DISTRICT shall provide to CAP the use of DISTRICT kindergarten classroom building at La Vina School (8594 Road 23, Madera, CA 93637).

B. CAP has complete responsibility for the operation and supervision of the programs

operated by CAP on DISTRICT site. DISTRICT shall have no responsibility for supervising participants in programs operated by CAP.

C. CAP agrees when using DISTRICT site to enforce DISTRICT rules regarding

smoking, controlled substances, dangerous weapons and devices, and presence of adults not participating in a CAP program.

D. DISTRICT shall provide utility services to classroom operated by CAP on DISTRICT

site.

E. CAP shall be responsible for all utilities such as, natural gas/propane, electricity, water and/or sewage, and disposal garbage removal, based on the annual square footage cost for applicable utilities at the site the building is located. The DISTRICT shall bill for the applicable cost on a monthly basis. CAP agrees to remit to DISTRICT within thirty (30) days of receipt of an invoice all moneys owed to DISTRICT.

F. CAP will provide all necessary custodial services for facilities operated by CAP on DISTRICT site in such a manner as to keep the facilities and adjacent playground areas in a clean and safe condition. DISTRICT shall maintain the ground and play areas used by CAP program participants.

G. CAP will obtain DISTRICT approval in advance of making any site changes or

engaging in new construction on DISTRICT site.

H. CAP will provide at its own expense all food services for programs operated by CAP at DISTRICT site.

I. CAP, its officers, agents and employees agree to and do hereby indemnify and hold

harmless the DISTRICT, its officers, agents, and employees from every claim, loss, damage, expense, and liability resulting from injury to or death of any person

45


including, but not limited to, employees or students of DISTRICT, arising out of or in any way connected with CAP’s use and occupation of the DISTRICT facilities. CAP shall, on the request of DISTRICT, defend any action, claim, or suit asserting a claim covered by this indemnity provision and shall pay all costs that may be incurred by DISTRICT in enforcing this indemnity provision, including reasonable attorney’s fees. The Insurance provided for in Paragraph J of this Agreement shall not replace this obligation to indemnify.

J. It is further agreed that CAP possesses a general liability insurance program and

shall provide DISTRICT with a certificate of insurance, in a form and amount acceptable to DISTRICT, naming the DISTRICT, its officers, agent and/or employees as a named insured.

K. This Agreement shall become effective July 1, 2016, and shall terminate June 30,

2017. Either DISTRICT or CAP may terminate this Agreement at an earlier date by giving written notice at least 30 days in advance of the termination date.

L. This Agreement constitutes the entire Agreement and understanding between the

DISTRICT and CAP for the facilities referenced in this Agreement. This Agreement may be modified or superseded only by written instrument executed by DISTRICT and CAP.

M. Any notice given under this Agreement shall be deemed given when personally

served upon the Director of CAP, or upon the Superintendent of the DISTRICT, or when deposited in the mail in a sealed envelope with postage thereon fully prepaid from one party to the other, addressed as follows, respectively:

TO DISTRICT: Edward C. Gonzalez, Superintendent Madera Unified School District 1902 Howard Road Madera, CA 93637-5167 TO CAP: Mattie Mendez, Executive Director Community Action Partnership of Madera County 1225 Gill Avenue Madera, CA 93637

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IN WITNESS WHEREOF, the parties hereto have signed this Agreement for provision of services and use of facilities. MADERA UNIFIED SCHOOL DISTRICT COMMUNITY ACTION PARTNERSHIP

OF MADERA COUNTY – MADERA MIGRANT/SEASONAL HEAD START

________________________________ _______________________________ Edward C. Gonzalez Mattie Mendez Superintendent Executive Director

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Date: May 10, 2016

Subject: Request Approval of Professional Engineering Services Agreement

between Madera Unified School District and Lawrence Nye Carlson

Associates for Child Nutrition’s Freezer Project


Brian Chiarito, Director of Child Nutrition



The Child Nutrition Department (CN) is requesting approval of an engineering services agreement for

the approval of a new drive-in freezer. The freezer that is being looked into purchasing, and if granted

approval, would be 54’ x 34’ x 20’. It is constructed of 6” insulated freezer panels with the appropriate

condensing units. This purchase will support the CN program because there is a lack of efficient

freezer space. This is the first year of the Community Eligibility Provision (CEP) program and we

have seen an increase in participation that has put added pressure on our current operation. We

believe this new freezer will give us the opportunity for purchasing direct from manufactures. This

helps to reduce costs and increases revenue to provide the students a better quality CN Program.

We plan to continue to use our current freezer space that will create better efficiency flow in the CN

operation.

An estimated construction cost for this project is approximately $240,000 and $275,000.

Financial impact: Approximately $24,000. Child Nutrition Funding will be used.


The Superintendent recommends approval of this professional engineering services agreement

between Madera Unified School District and Lawrence Nye Carlson Associates for Child Nutrition’s

Freezer project.


Agreement

48


Date: May10,2016Subject: RequestApprovalofExpulsion/ReadmissionOrdersResponsibleStaff:VictorM.Villar,AssociateSuperintendentofEducationalServices Dr.MichaelMueller,DirectorofStudentServicesAgendaPlacement:ConsentBackground/rationale:TheGoverningBoardisrequestedtoadoptthefindings,conclusionsandrecommendationsrelatedtothepossibleexpulsionorreadmissionofpupilsasthesearepresentedtotheboardinoneormoreofthefollowingformsofdocumentation:

Report(s)ofAdministrativehearingPanel(s) ExpulsionStatusReviewReport(s)bytheSuperintendent’sDesignee StipulatedExpulsionAgreement(s)

TheGoverningBoardisalsorequestedtoissueordersconsistentwiththeabovereferencedfindings,conclusionsandrecommendationsrelatedtothepossibleexpulsionorreadmissionofpupilsinthecasesofthefollowingstudents,hereinidentifiedbytheirdistrict‐assignedidentificationnumbers:12240,14675,303778and603474.Financialimpact: None. Superintendent’srecommendation:TheSuperintendentrecommendstheBoardapproveExpulsion/ReadmissionOrders.Supportingdocumentsattached:ConfidentialinformationregardingeachstudentisprovidedtotheBoardunderseparatecover.

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Date: May10,2016Subject: RequestApprovalofConsultantServicesAgreementbetweenMadera

UnifiedSchoolDistrictandWildChildAdventuresResponsibleStaff: VictorM.Villar,AssociateSuperintendentofEducationalServices ElizabethRunyon,ChiefAcademicOfficerAgendaPlacement:ConsentBackground/rationale:WildChildAdventureswillprovideabubbleassemblyandbubbleactivitiesatvariouselementarysitesfromMay11–June10,2016.Studentswillexploretheuniquepropertiesofbubblesinanentertainingyeteducationalperformance.

Financialimpact: $175–SchoolSiteDonationAccount

Superintendent’srecommendation:The Superintendent recommends the Board approve the Consultant Services AgreementbetweenMaderaUnifiedSchoolDistrictandWildChildAdventuresSupportingdocumentsattached:ConsultantServicesAgreement

65


CONSULTANT SERVICES AGREEMENT This agreement is made and entered into this 11th day of May, 2016 by and between Madera Unified School District (“District”) and Wild Child Adventures (“Consultant”).

1. Consultant agrees to provide the following specified services: The Consultant agrees to provide a 50-minute presentation on the fun and science of bubbles.

2. Term. The Consultant’s services described in Paragraph 1 shall commence on May 11, 2016 and shall end on June 10, 2016 unless earlier terminated pursuant to Paragraph 8. 3. Payment. District agrees to pay Consultant as follows:

$175 – School Site Donation Account

4. Payroll Forms. Consultant agrees to complete the District’s consultant payroll form. Consultant agrees that failure to properly complete this form in a timely manner may result in nonpayment to consultant.

5. Independent Contractor Status. Consultant and any and all agents and employees of Consultant are agreed to be

independent contractors in their performance under this Agreement and are not officers, employees, or agents of the District. Consultant shall retain the right to perform services for others during the term of this Agreement.

6. Indemnity. Consultant shall indemnify, defend, and save and hold harmless the District, its Board of Trustees,

officers, agents, and employees from any and all claims, damages, losses, causes of actions, and demands, including reasonable attorney’s fees and costs, incurred in connection with the processing or defense of any matter, claim, lawsuit or contest arising out of Consultant’s performance of or failure to perform the work required by this Agreement.

7. Insurance. Consultant agrees to purchase and maintain throughout the term of this Agreement a comprehensive

general liability insurance policy to protect Consultant from damages because of bodily injury, including death, and from claims for damages to property which may arise out of or result from Consultant’s responsibilities under this Agreement, whether such acts or omissions be by Consultant or anyone directly or indirectly employed by Consultant. This insurance shall name the District as additional insured and shall be written for not less than One Million Dollars ($1,000,000) per occurrence and One Million Dollars ($1,000,000) for property damage. A certificate of insurance shall be filed with the District and shall provide that no changes shall be made to such insurance without thirty (30) days prior written notice to the District.

8. Termination of Agreement. District may terminate this Agreement for any reason upon written notice to

Consultant. In the event of early termination, Consultant shall be paid for satisfactory work performed to the date of termination. The District may then proceed with the work in any manner the district deems proper.

9. No Entitlement. Consultant agrees that it has no entitlement to any future contracts or work from District or to

any employment or fringe benefits from the District. 10. Taxes. Payment to Consultant pursuant to this Agreement will be reported to federal and state taxing

authorities as required on the IRS Form 1099. District will not withhold any money from compensation payable to Consultant. In particular, District will not withhold FICA (social security); state or federal unemployment insurance contributions; and/or state or federal income tax or disability insurance. Consultant is independently responsible for the payment of all applicable taxes.

11. Governing Law and Venue. This Agreement shall be governed by and construed only in accordance with the

laws of the State of California. If any action is initiated involving the application or interpretation of this Agreement, venue shall only lie in the appropriate state court in Madera County or federal court in Fresno County, California.

66

12. Binding Effect. This Agreement shall inure to the benefit of and shall be binding upon the Consultant, the District and their respective successors and assignees.

13. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a Court of competent

jurisdiction, such holdings shall not invalidate or render unenforceable any other provision of this Agreement. 14. Amendment. The terms of this Agreement shall not be amended in any manner whatsoever except by written

agreements signed by the parties. 15. Entire Agreement. This Agreement constitutes the entire agreement between the parties. There are no oral

understandings, side agreements, representation or warranties, expressed or implied, not specified in this Agreement.

16. Licenses. Consultant represents that Consultant and all agents and employees of Consultant are licensed by the

state of California to perform all the services required by this Agreement. Consultant will maintain all licenses in full force and effect during the term of this Agreement.

17. Compliance with Law. Consultant agrees to perform the services contemplated by this Agreement in a

professional and a competent manner and in compliance with all local, state and federal laws, and regulations governing the service to be rendered pursuant to this Agreement.

18. Board Approval. The parties agree that the effectiveness of the Agreement is contingent upon approval by the

District’s Board of Trustees. 19. Equipment and Materials. Consultant shall provide all equipment, materials, and supplies necessary for the

performance of this Agreement. This provision may be negotiable as to the needs of specific children. 20. Non-discrimination. Consultant shall not engage in unlawful discrimination in the employment of persons

because of race, color national origin, age, ancestry, religion, sex, marital status, medical condition, physical handicap, or other bias prohibited by state or federal law.

21. Copyright. Any product, whether in writing or maintained in any other form produced under this Agreement

shall be the property of District. District shall have the right to secure a patent, trademark or copyright and the product or information may not be used in any manner without District’s written permission.

22. In accordance with Education Code Section 39656, this contract is not valid or an enforceable obligation against

the District until approved or ratified by motion of the Governing Board duly passed and adopted. Madera Unified School District Consultant: by: Victor Villar Brandon Gray, Wild Child Adventures Associate Superintendent of Educational Services

___________________________________________ __________________________________ (Signature) (Signature) Date: ______________________________________ Date: _____________________________ Federal ID # or SSN _____________________________

67

Madera Unified School DistrictBoard of Trustees Meeting

Student Overnight or Out of State Field Trip RequestMay 10, 2016

Date School Name Field Trip - # of Students Location Cost FundingVehicle

Type

7/31/16 to

8/6/16MHS Velarde

MHS students to Cross Country Camp32 students - 4 adults

Gilroy, CA

$500 Transportation

$350 Lodging

Boosters

Boosters Van

68

Madera Unified School DistrictBoard of Trustees Meeting

Employee Conference RequestMay 10, 2016

Date Site Name Trip Purpose - # Employees Location Cost Vehicle Type

6/14/16 to

6/17/16 Berenda Sean KellyMaven Elementary Teachers' Summit - STEM Conference

Boulder, CO$3,500 PD funds and donated PD

fundsAirplane/Rental

69

Date:

Subject:

Responsible Staff:

Agenda Placement:



May 10,2016

Request Adoption of Resolution No.51-2015/2016: March 31, 2016 Budget and Expense Transfer Reports

Adele Nikkel, Chief Financial Officer

Consent

During the month it became necessary to make budget and expense transfers in the normal operation of the District. The Budget and Expense Transfer reports aid the Board in making the necessary financial decisions to meet the goals of the District.

The budgetary transfers include updated information received regarding income and expense projections. All budgetary transfers are within budgeted amounts and fall within the parameters established by the Board.

Expense and loan transfers between funds represent the actual cash transfer activity between funds for supplies and services and temporary loans necessary for cash flow purposes.

Financial impact: The budgetary transfer resolution represents a projected decrease in income for all funds of $8,595,471 and a projected decrease in expenses for all funds of$8,200,203

The expense and loan transfer resolution represents $8,600.76 expense transfers and -0-loan transfer between funds.

Superintendent's recommendation: Superintendent recommends adoption of this resolution.

Supporting documents attached: Budgetary Transfers, Resolution No.51-2015/2016 Income and Expense Budgetary Transfers, by Object, as of March 31, 2016 Interfund Expense and Loan Transfers, Resolution No.51-2015/2016 Cash Transfer Activity March 1, 2016 to March 31, 2016

70

MADERA UNIFIED SCHOOL DISTRICT Madera, California

BUDGETARY TRANSFERS RESOLUTION No. 51 - 2015116

NOW, THEREFORE, BE IT RESOLVED that due to changes in priorities by various schools and departments (Support Services) the following Inter-budgetary and undistributed Reserve transfers from 3/1/16 to 3/31/16 are submitted for your approval:

07/01/15 Budget Projected Breakdown of Projected Adjusted Previously Adjusted March 31, 2016 Fund Balance June 30, 2016 Fund Balance

(Worksheet 01) Beginning Approved for Revisions Proposed Budget Revisions AuditAdj Given ail -Non- Restricted Committed ** Assigned ***Unassigned FUND Balance Revisions Aeervd to Date INCOME EXPENSE Restatements Revisions Seendable (includes 3% REU)

01 General 40,962,078 6,010,186 46,972,264 5,212,661 5,607,929 $ 46,576,996 425,174 314,601 6,566,973 39,270,248

11 Adult Education 772,166 (733,888) 38,278 43,354 43,354 38,278 2,000 36,278

12 Child Development 227,852 (227,852) 0 225,298 225,298 0

13 Child Nutrition 3,494,098 (35,611 ) 3,458,487 3,458,487 179,709 3,278,778

14 Deferred Maintenance

21 Building Fund - Bond Proceeds 12,718,316 (2,838,478) 9,879,838 16,400 9,863,438 9,863,438

25 Developer Fees 7,269,703 (773,950) 6,495,753 6,495,753 6,495,753

27 Redevelopment Agency 189,485 189,485 189,485 189,485

35 County School Facilities 3,864,578 (2,763,746) 1,100,832 (14,076,784) (14,093,184) 1,117,232 1,117,232

40 Special Reserve - Capital Outlay 4,177,111 (4,177,111) 0 0 0

41 Special Reserve - Building 19,357,697 48,500 19,406,197 19,406,1 97 19,406,197

56 Debt Service Fund 765,799 765,799 765,799 765,799

73 Foundation Trust - Scholarship 55,845 (16,795) 39,050 39,050 39,050

75 Foundation Trust - Memorial Schirshp 2,363 2,363 2,363 2,363

TOTAL ALL FUNDS 93,857,092 (5,508,745) 88,348,347 (8,595,471) (8,200,203) 87,953,079 $ 606,883 $ 41,472,697 $ 36,278 $ 6,566,973 $ 39,270,248

-Stores, Revolving Cash, Prepaid Expenses **G.A.S.B. 16 Vacation Accrual & Other Board-Approved

PASSED AND ADOPTED by the Governing Board of the Madera Unified School District this 10th day of May, 2016 by the following votes:

MADERA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

AYES: ABSENT:

NOES: ABSTAINED:

ATTEST:, ________________ _

Edward C. Gonzalez, Superintendent

4/19/201 6 5:27 PM Budget Tmsfrs 15-16 by Object- ec 71

MARCH INCOME & EXPENSE BUDGETARY TRANSFERS

PERIOD ENDING 03/31/16

INCOME BUDGETARY TRANSFERS

Total

Jrnl. Description Unrestr. Restr. Fund 01 Fund 11 Fund 12 Fund 13 Fund 14 Fund 21 Fund 25 Fund 27

8010-8099 Revenue Limit Sources

8100-8299 Federal Revenues

8300-8599 Other State Revenues 4,776,189 4,776,189 43,354 225,298

8600-8799 Other Local Revenues 25,294 411 ,178 436,472

8910-8929 Interfund Transfers In

8930-8979 Other Sources

8980-8999 Contributions 2,766,194 (2,766,194)

MARCH Total 2,791,488 2,421,173 5,212,661 43,354 225,298

YEAR-TO-DATE TOTALS 9,827,718 8,964,837 18,792,555 179,543 290,964 523,697 1,261,231 11,238,306 (750,000)

EXPENSE BUDGETARY TRANSFERS

Jrnl. Description Unrestr. Restr. Total Fund 01 Fund 11 Fund 12 Fund 13 Fund 14 Fund 21 Fund 25 Fund 27

1000-1999 Certificated Salaries 992,630 (986,368) 6,262 2,408

2000-2999 Classified Salaries 819,578 (777,800) 41,778 299 16,212

3000-3999 Employee Benefits 998,798 3,803,968 4,802,766 46,226 29,832

4000-4999 Books and Supplies 26,761 (110,902) (84,141) (11 ,747) 168,713 (19,787)

5000-5999 Services, Other Operating Expenses 234,269 61,824 296,093 1,168 8,133 64,232

6000-6999 Capital Outlay 116,263 430,451 546,714 5,000 19,787 14,028,952

7100-7299 Other Outgo

7300-7399 Direct SupportJlndirec Costs (2,408) (2,408) 2,408

7431-7439 Uses (Debt Service Payments)

7610-7699 Interfund Transfers Out 865 865 (14,076,784)

MARCH Total 3,186,756 2,421,173 5,607,929 43,354 225,298 16,400

YEAR-TO-DATE TOTALS 4,084,116 9,093,521 13,177,637 913,431 518,816 559,308 1,261,231 14,093,184 23,950

4/19/2016 5:35 PM Budget Trnsfrs 15-16 by Object - ec 72

MARCH INCOME & EXPENSE BUDGETAR

PERIOD ENDING 03/31/16

INCOME BUDGETARY TRANSFERS

Jrnl. Description Fund 35 Fund 40 Fund 41 Fund 56 Fund 73 Fund 75 Total

8010-8099 Revenue Limit Sources

8100-8299 Federal Revenues

8300-8599 Other State Revenues (14,076,784) (9,031,943)

8600-8799 Other Local Revenues 436,472

8910-8929 Interfund Transfers In

8930-8979 Other Sources

8980-8999 Contributions

MARCH Total (14,076,784) (8,595,471 )

YEAR-TO-DATE TOTALS 16,400 (1 ,260,231 ) 48,500 1,500 30,342,465

EXPENSE BUDGETARY TRANSFERS

Jrnl. Description Fund 35 Fund 40 Fund 41 Fund 56 Fund 73 Fund 75 Total

1000-1999 Certificated Salaries 8,670

2000-2999 Classified Salaries 58,289

3000-3999 Employee Benefits 4,878,824

4000-4999 Books and Supplies 53,038

5000-5999 Services, Other Operating Expenses (64,232) (9,929) 295,465

6000-6999 Capital Outlay (14,028,952) 9,929 581,430

7100-7299 Other Outgo

7300-7399 Direct Supportllndirec Costs

7431-7439 Uses (Debt Service Payments)

7610-7699 Interfund Transfers Out (14,075,919)

MARCH Total (14,093,184) (8,200,203)

YEAR-TO-DATE TOTALS 2,763,746 2,916,880 18,295 36,246,478

4/19/2016 5:35 PM Budget Trnsfrs 15-16 by Object - ec

73

MADERA UNIFIED SCHOOL DISTRICT Expense and Loan Transfers Between Funds

Resolution No.51-2015/16

NOW, THEREFORE, BE IT RESOLVED that due to changes in priorities by various schools and departments, the following expense transfers and loans made between funds from 3/1/16 to 3/31/16 are submitted for approval:

Fund Totals Debit Credit Difference 01 - General Fund $ 7,897.93 $ 518.68 $ 7,379.25

11 - Adult Education 1,540.16 (1,540.16)

12 - Child Development 251 .11 (251 .11 )

13 - Cafeteria 355.47 6,290.81 (5,935.34)

14 - Deferred Maintenance -

21 - Building Fund 347.36 347.36

25 - Developer Fees -

35 - County School Facility Fund -

-

Grand Total $ 8,600.76 $ 8,600.76 $ 0.00 ----

PASSED AND ADOPTED by the governing board of the Madera Unified School District this this 10th day of May, 2016 by the following votes:

MADERA UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Edward C. Gonzalez, Superintendent

74

Madera Unified School District April 19, 2016 6:15 pm Cash Transfer Activity

Journal No.

SE194

TF71

TF72

TF74

TF75

TF76

TF77

TF78

TF80

W0103

W0104

W0109

W0110

03/01/2016 to 03/31/2016

Description

Stock Expenditure

01 - General Fund

11 - Adult Education

CN 16-17

01 - General Fund

13 - Cafeteria

CN 16-28

01 - General Fund

13 - Cafeteria

February 2016 - Child Nutrition - Fuel & Maint.

01 - General Fund

13 - Cafeteria

Interfund Transfer

01 - General Fund

21 - Building Fund - Bond Proceeds

CN 16-8

12 - Child Development

13 - Cafeteria

Manual Cash Transfer (Interfund) Journal Entry

01 - General Fund

13 - Cafeteria


01 - General Fund



01 - General Fund


12 - Child Development

13 - Cafeteria

Work Order Expense

01 - General Fund

13 - Cafeteria

Work Order Expense

01 - General Fund


Work Order Expense

01 - General Fund

13 - Cafeteria

Work Order Expense

01 - General Fund

13 - Cafeteria

Journal SE to wr

Date

03/23/2016

03/01/2016

03/02/2016

03/01/2016

03/08/2016

03/11/2016

03/18/2016

03/11/2016

03/31/2016

03/03/2016

03/04/2016

03/14/2016

03/16/2016

~------------------

Page 1 of 3

Debit Credit

81 .67

81 .67

51.84

51 .84

119.48

119.48

5,008.52

5,008.52

347.36

347.36

184.15

184.15

62.50

62.50

510.99

510.99

961 .25

25.00

66.96

869.29

37.00

37.00

922.50

922.50

15.00

15.00

40.00

40.00

75

April 19, 2016 6:15 pm

Madera Unified School District Cash Transfer Activity

03/01/2016 to 03/31/2016

Page 2 of 3

Journal No.

W0113

W0116

Description

Work Order Expense

01 - General Fund

13 - Cafeteria

Work Order Expense

01 - General Fund

Journal SE to wr

Date Debit Credit

03/22/2016

84.50

84.50

03/31/2016

174.00

13 - Cafeteria 174.00 --------------------------------------------------------------

76

Date:

Subject:

Responsible Staff:

Agenda Placement:



May 10,2016

Request Approval of March 31, 2016 Financial Report

Adele Nikkel, Chief Financial Officer

Consent

The Financial Report is provided to the Board on a monthly basis to insure that the Board is aware of the current financial status of the District. It is comprised of a Combined Balance Sheet of all funds, General Fund Cash Flow Statement, and pie charts of the General Fund Revenue and Expenditure Budgets. The report is also used as a tool for the Board and Administrators to aid in making necessary financial decisions to meet the goals of the District.

The Combined Balance Sheet provides a snapshot of the District's current assets, liabilities, and ending fund balance for each Fund. In accordance with GASB 54 the ending fund balance is classified as follows: Nonspendable, Restricted, Committed, Assigned, and Unassigned.

In the General Fund the "Unassigned" fund balance, as defined by GASB 54, reflects the residual balance that has not been assigned to other funds and that is not restricted, committed, or assigned to specific purposes. The District's 3% required Reserve for Economic Uncertainty (REU) is included in the General Fund "Unassigned" ending fund balance classification.

The Cash Flow Statement is a statement of General Fund actual revenues, expenditures, and cash balance through March 31, 2016 and projected revenues, expenditures, and cash balance through June 30, 2016.

The pie charts represent the % General Fund Revenue by funding source and the % General Fund Expenditures salaries and benefits compared to the all other operating expenses.

Financial impact: Net financial impact to General Fund is a decrease of$395,268 in projected fund balance and no change to other funds.

Superintendent's recommendation: Superintendent recommends approval of the March 31, 2016 Financial Report.

Supporting documents attached: Combined Balance Sheet as of March 31, 2016 General Fund Cash Flow & Chart March 31, 2016 Revenue Pie Chart by Funding Source Expenditure Chart by Object Code

77

ASSETS: 1. Cash

a) in County Treasury b) Fair Value Adj to Cash In Cnty Tre c) in Revolving Fund d) with Fiscal Agent e) Collections Awaiting/Clearing

2. Investments 3. Accounts Receivable 4. Due from Other Funds 5. Stores Accounts 6. Prepaid Expenditures 7. other Current Assets

Total Assets

Revenue Budget Less: Revenue Received to Date

Total Assets

LIABILITIES AND FUND BALANCE: Liabilities:

Ace! Code

9110 9111 9130 9135 9140-45 9150 9200 9310 9320-22 9330 9340

$

$

$

$

1. Accounts Payable 9509-10 $ 2. Holding Accounts - Benefits 3. Federal Tax Holding 4. Use Tax Liability 5. other Current Liabilities 6. Deferred Payroll 7. Due to Other Funds/Current Loans 8. Deferred Revenue

Total Liabilities

Expense Budget Less: Expenditures to Date

Total Liabilities

Adjustment for Restatements

Projected Ending Balance

9511 -18 9542 9550 9551 9577 9610-40 9650

Nonspendable: Revolving Cash, Siores, Prepd Exp. Restricted: C/O - Entitlements/Local Projects Committed:

Assigned: C/O - Other/ Tier III/Equip Rplcmnt G.A.S.B. 16

Reserve for Economic Uncertainities 3.0% Unassigned/Unapprpnated Amount

$

$

$

$ $

Fund 01 General

Fund

73,649,679.44 $

25,000.00

420,910.30

400,174.37

74,495,764.11 $

225,333,732.00 $ (157,446,823.07)

142,382,673.04 $

305.79 $ 9,656,674.86

-3,315.68

3,144,245.98

12,804,542.31 $

219,793,171 .00 $ (136,792,036.62)

95,805,676.69 $

$ 46,576,996.35 $

425,174 314,601

12,355,055 429,007

6,593,795 26,459,364

Combined Balance Sheet - All Fund Types - March 31, 2016

Fund 11 Adult

Education

1,116,967.85 $

2,000.00

46,712.17

1,165,680.02 $

1,096,350.00 $ (787,275.83)

1,474,754.19 $

$ 8,369.60

8,369.60 $

2,094,557.00 $ (666,450.15)

1,436,476.45 $

$ 38,277.74 $

2,000

36,278

Fund 12 Child

Development

426,599.67 $

25,003.06

451,602.73 $

2,322,383.00 $ (1,556,957.30)

1,217 ,028.43 $

$ 15,670.20

15,670.20 $

2,550,235.00 $ (1 ,348,876.85)

1,217 ,028.35 $

$ 0.08 $

o

Fund 13 Child

Nutrition

1,784,839.69 $

3,140.00

7,197.17

2,278,469.80

176,568.87

4,250,215.53 $

11,584,931 .00 $ (8,380,920.39)

7,454,226.14 $

$ 37,355.60

202.64

37,558.24 $

12,435,782.00 $ (8,477,601 .22)

3,995,739.02 $

$ 3,458,487.12 $

179,709 3,278,778

Fund 14 Deferred

Maintenance

1,537.42 $

1,537.42 $

1,261,231.00 $ (1,260,527.44)

2,240.98 $

$

1,261,231.00 $ (1 ,258,990.02)

2,240.98 $

$ $

Fund 21 Building Fund Bond Proceeds

18,231,636.23 $

18,231,636.23 $

11 ,302,556.00 $ (6,832,898.83)

22,701 ,293.40 $

$

$

14,093,184.00 $ (1,255,328.97)

12,837,855.03 $

$ 9,863,438.37 $

9,863,438

Fund 25 Developer

Fees

6,319,429.74 $

6,319,429.74 $

1,270,000.00 $ (1,057,276.40)

6,532,153.34 $

$

426,013.00 $ (389,613.00)

36,400.00 $

$ 6,495,753.34 $

6,495,753

Fund 27 Redevelopment

Agency

164,881 .79

164,881.79

802,277.00 (377,673.73)

589,485.06

801,077.00 (401,077.00)

400,000.00

189,485.06

189,485

4/25/2016 Balance Sheets 15-16 - alg 78

ASSETS: 1. Cash

a) in County Treasury b) Fair Value Adj to Cash In Cnty Tre c) in Revolving Fund d) with Fiscal Agent e) Collections Awaiting/Clearing

2. Investments 3. Accounts Receivable 4. Due from Other Funds 5. Stores Accounts 6. Prepaid Expenditures 7. Other Current Assets

Total Assets

Revenue Budget Less: Revenue Received to Date

Total Assets

LIABILITIES AND FUND BALANCE: Liabilities:

Acct Code

9110 9111 9130 9135 9140-45 9150 9200 9310 9320-22 9330 9340

$

$

$

S

1. Accounts Payable 9509-10 $ 2. Holding Accounts - Benefits 3. Federal Tax Holding 4. Use Tax Liability 5. Other Current Liabilities 6. Deferred Payroll 7. Due to Other Funds/Current Loans 8. Deferred Revenue

Total Liabilities

Expense Budget Less: Expenditures to Date

Total Liabilities

Adjustment for Restatements

Projected Ending Balance

9511-18 9542 9550 9551 9577 9610-40 9650

Nonspendable: Revolving Cash, Siores, Prepd Exp. Restricted: C/O - Enlillements/Local Projecls Committed:

Assigned: C/O - Olher/ Tier III/Equip Rplcmnl G.A.S.B. 16

Reserve for Economic Uncertainilies 3.0% Unassigned/Unapprpriated Amount

$

$

$

$

$

Fund 35 County School Facilities Fund

3,764,953.00 $

3,764,953.00 $

36,400.00 $ (11,211.61)

3,790,141.39 S

$

2,763,746.00 $ (90,836.63)

2,672,909.37 S $

1,117,232.02 $

1,117,232

Combined Balance Sheet - All Fund Types. March 31 , 2016

Fund 40 Special Reserve

Capital

2,598,394.51 $

2,598,394.51 $

904,795.00 $ (9,141.70)

3,494,047.81 $

$

4,645,131.00 $ (1,151,083.23)

3,494,047.77 S $

0.04 $

o

Fund 41 Special Reserve

Building

10,082,883.04 $

10,082,883.04 $

9,353,160.00 $ (29,846.06)

19,406,196.98 S

S

$

$

$

19,406,196.98 $

19,406,197

Fund 56 Debt Service

Fund

364,556.48 $

-

364,556.48 $

1,185,640.00 $ (784,397.17)

765,799.31 $

$

1,183,140.00 $ (1,183,139.50)

0.50 $

$

765,798.81 $

765,799

Fund 73 Foundation Trust

Scholarship

48,587.61 $

516.59

49,104.20 $

1,900.00 $ (159.11)

50,845.09 $

S

18,295.00 $ (6,500.00)

11 ,795.00 $

$

39,050.09 $

39,050

Fund 75 Foundation Trust Mem. Schotarship

2,355.07 $

2,355.07 $

15.00 $ (6.97)

2,363.10 $

$

S

$

$

$

2,363.10 $

2,363

Total All Funds

118,557,301.54

30,140.00

7,197.17

2,771,611.92

576,743.24

121,942,993.87

266,455,370.00 (178,535,115.61)

209,863,248.26

305.79 9,718,070.26

3,518.32

3,144,245.98

12,866,140.35

262,065,562.00 (153,021,533.19)

121,910,169.16

87,953,079.10

606,883 41,472,697

36,278

12,355,055 429,007

6,593,795 26,459,364

4/25/2016 Balance Sheets 15·16 - alg 79

2015·16 Cash Flow Statement Actuals through 3/31/2016

A. 03/31/2016 July Augu. t September October November December January February March April May Jun· Pro) Accrual. Toial

B. Beginning Cash Balance 50,492,760.39 43,573,130.40 37,790,081.79 45,297,844.13 44,303,486.57 42,238,258.61 70,108,157.92 71 ,909,078.60 68,417,834.42 73,649,550.25 66,463,759.82 53,783,145.25

RECEIPTS

Revenue Umil Sources

Properly Taxes

Principal Apportionment

Miscellaneous Funds

Total Ravanue llmlt

Federal lnoome

Stale Inoome

Other l ocal Income

Inlerfund T ransfBfs In

All Other Financing Sou,ces

Other ReceiptsINon·Revenue

Current Vear Tran Revenue

Prior Year Tran Revenue

C. TOTAL RECEIPTS

DISBURSEMENTS

Certificaled Salaries

Classified Salaries

Employee Benefits

Books & Supplies

Services

Capilal Outlay

Other Outgo

lnlerfund Transfers Oul

All Other Financing Uses

Other Disbu,sementsINon Exp

Current Year Tran Expense

Prior Year Tran Expense

D. Total Expandltu,"

PRIOR YEAR TRANSACTIONS

Accounts Receivable

Accounts Payable

E. TOTAL PRIOR YEAR TRANS

F. NET INCREASE/DECREASE

G. Ending Cash Balance

ENDING CASH PLUS ACCRUALS

6,795,866.00

6,795,866.00

183,853.32

52,984.86

227,706.78

66,872.96

7,327,283.92

1,069,324.28

1,051,480.96

548,991.09

146,702.51

1,199,432.59

9,008.00

184,386.14

300,000.00

2,915.00

7,717,613.77

12,229,854.34

6,795,866.00

(793,473.39)

6,002,392.61

64,603.43

34,285.00

199,738.20

(144,749.23)

6,156,270.01

7,215,410.18

2,048,005.69

4,248,232.17

608,730.38

840,737.18

45,647.13

81,952.00

210,231.00

(3,366,054.09)

11,932,891 .64

168,528.56

18,522,104.00

(86,946.77)

18,603,685.79

2,141,579.96

1,234,905.75

425,681.42

142,407.80

22,548,260.72

7,485,146.52

2,170,941.26

4,148,565.04

1,243,497.03

1,786,984.52

135,441.97

249,947.14

(552,407.72)

16,668,115.76

12,363,982.00

(49,267.18)

12,314,714.82

239,408.24

362,861.17

514,114.02

190,066.27

13,621 ,164.52

7,578,769.56

2,162,231.59

4,21 1,648.29

939,187.06

1,128,728.08

78,713.12

281,402.33

(1 ,069,484.25)

15,311,195.78

12,232,559.00

(49,267.18)

12,183,291 .82

421,614.88

692,431.00

440,057.63

12,554.47

13,749,949.80

7,694,068.41

2,392,595.81

4,270,338.91

601 ,165.70

1,326,610.76

69,541.66

343,032.41

(689,84 1.30)

16,007,512.36

12,186,362.53

18,522,104.00

(49,267.18)

30,659,199.35

2,612,569.50

5,473,173.00

434,872.77

5,778.27

39,185,592.89

7,487,940.21

2,173,167.73

4,205,936.84

479,142.92

1,182,182.77

431,548.30

265,978.66

(4,761,249.85)

11,464,647.58

513,974.02

12,518,262.00

(87,220.18)

12,945,015.84

321,507.02

5,195,600.34

654,360.20

6,493.04

19,122,976.44

7,457,587.50

2,106,895.38

4,235,273.21

576,361.60

847,400.92

20,866.06

281,402.33

2,494,474.78

18,020,061.78

11 ,912,726.00

(92,752.35)

11,819,973.65

1,570,945.50

509,512.94

9,700.17

(1 0,974.06)

13,899,158.20

7,522,605.82

2,268,71 4.20

4,238,023.45

689,251.54

1,558,000.50

1,629,007.07

147,514.00

3,200.00

(664,296.39)

17,392,020.19

20,1 24,596.43

(242,416.99)

19,882,179.44

659,908.03

1,189,352.75

373,046.68

(29,137.48)

22,075,349.42

7,547,047.42

2,199,038.55

4,216,288.74

866,699.32

1,484,716.85

136,469.30

422,481.96

1,750.00

(1,084,041.72)

15,790,450.42

4,281,435.60

12, 136,102.38

(98,204.00)

16, 319,333.98

1,398,972.00

1,108,238.00

556,820.00

6,667.00

19,390,030.98

8,464,150.00

2,394,742.00

5,444,836.00

3,349,338.00

3,308,683.50

1,085,802.00

3,792,188.00

(170,077.00)

(2,622.00)

(1,091,219.09)

26,575,821 .41

12,1 36,1 02.38

(98,204.00)

12,037,898.38

2,087,622.00

556,820.00

6,667.00

14,689,007.38

8,464,150.00

2,394,742.00

5,444,836.00

3,349,341 .00

3,308,687.00

1,085,802.00

3,792,188.00

(170,077.00)

(2,622.00)

(297,425.05)

27,369,621 .95

4,256,877.29

13,369,238.22

(98,203.78)

17,527,911.73

5,015,655.12

7,479,517.13

1,128,683.36

20,000.00

6,666.83

31 ,178,434.17

8,464,148.41

2,394,742.58

5,444,832.43

3,349,328.46

3,308,677.73

1,085,793.45

3,792,186.00

(170,077.00)

(2,622.00)

(297,425.02)

27,369,585.04

2,401,091.00

2,401 ,091.00

228,475.00

425, 174.37

3,054,740.37

4.10

2.25

1.83

9.48

9.60

4.94

4.03

1.00

14,490,305.69

14,490,342.92

21,407,178.00

159,830,599.41

(1,745,223.00)

179,492,554.41

16,718,239.00

23,051,824.00

6,021,414.00

20,000.00

29,701 .00

664,486.4 1

225,998,218.82

86,450,352.41

25,757,300.00

50,657,804.00

16,198,755.00

21,280,852.00

5,813,445.00

13,634,663.00

10,828,949.75

230,622,121 .16

1,251,238.95 72,522.78 1,702,354.21 747,870.13 192,334.60 148,873.80 698,006.02 10,029.83 6,348.23 420,910.30 5,250,488.83

3,268,298.52 78,949.74 74,736.83 52,196.43 (80.20) 8,412.02 1,059,531.40 305.79 4,542,350.53

(2,017,059.57) (6,426.98) 1,627,617.38 695,673.70 192,334.60 148,954.00 698,006.02 1,617.81 (1,053,183.17) 420,604.51 708,138.30

(6,919,629.99) (5,783,048.61) 7,507,762.34 (994,357.56) (2,065,227.96) 27,869,899.31 1,800,920.68 (3,491,244.18) 5,231,715.83 (7,185,790.43) (12,680,614.57) 3,808,849.13 (11 ,014,998.04) (3,915,764.04)

43,573,130.40 37,790,081 .79 45,297,844.13 44,303,486.57 42,238,258.61 70,101,157.92 71 ,909,078.60 68,417,834.42 73,649,550.25 66,463,759.82 53,783,145.25 57,591,994.39

46,576,996.35

4/21/201610:20 AM Cash Flow· Monthly Detailed MAR 2016 ec 80

80,000,000.00

70,000,000.00

60,000,000.00

50,000,000.00

40,000,000.00 --30,000,000.00

20,000,000.00

10,000,000.00 rrI' l"\~

-~ ~~

-

2015-16 Cash Flow Statement Actuals through 3/3112016

Projected Cash Flow 2015-16

.... ~ ..... --~.

I" I

/ V

.------r-J

r -~_ ... 1----___

-

-~ ......

......... . '-- .

-

~ FJl I .:. -!tItr - f- ro , 1-fJ,< ;.c.r~:

'.

Itl1t~ trill r:; ~~ r~-r=I- ~ c-'.', ~~- - .. t!".I--I '

f# c- ' c-

~l ~; I ,.,T ~ §. .:! , ~" ~l: " ". ~ ...... ~ .. \ ..

~"",,,~\ ~'Oe'(, seQ,e

o~o'Oe<

t=) TOTAL RECEIPTS

Total Expenditures

-- Ending Cash Balance

~e<

""o"e<." ~e<

<:)e~e<." l-.",,-.fl ye'O<,,-.fl ",,-.<~'" ~,,\ ""-.~ ~<ci\

I"'"

4/21/201610:20 AM Cash Flow - Monthly Detailed MAR 2016 ec 81

(1 ) LCFF/REVENUE LIMIT SOURCES 80%

$ 134,845,582 LCFF - Principal Apportionment $ $ 25,135,730 EPA - Ed Protection Act

20,506,465 Property & Local Taxes - PERS Reduction

(995,223) Charter Schools In-Lieu Taxes - State Aid Prior Year

$ 179,492,554 Total LCFF/Rev Limit $

4/25/2016 Income Charts 15-16 - ec

Madera Unified School District 2015-16 Budget, March 31,2016

Total General Fund Revenues by Funding Source

7%

80%

~) (3) FEDERAL REVENUE OTHER STATE REVENUE

7% 10%

1,269,903 Sp Ed-Entitlement (IDEA) $ 10,646,946 Mandated Cost Reimb 8,850,737 Title I (ESEA) 2,806,819 Lottery

608,098 Migrant Ed Program 887,307 Lottery 101,451 Migrant Ed - Summer 1,899,855 After School Ed Grant 198,597 Voc & Applied Tech 414,700 Ca Career Pathway

1,592,931 TitleliPartA 35,823 Ag Voc Incentive Grant 2,534,848 Title IV Part B

953,048 Title III Part A (LEP) 60,000 Medi-Cal Billing Option

389,734 Elem & Sec Counseling

158,892 Other Federal Revenues 6,360,374 Other State Revenues

16,718,239 Total Federal Revenue $ 23,051,824 Total State Revenue

01

02

03

04

(4) OTHER LOCAL REVENUE

3%

$ 290,000 Interest 606,842 Interagency Revenue

3,860,472 Trslr Appor Ir MCOE Sp Ed 1,264,100 Sales/Other Local

49,701 Other Sources & Trnslrs

$ 6,071,115 Total Local Revenue $ 225,333,732 Total District Revenue

82

Madera Unified School District 2015-16 General Fund Expenditures Budget by object code

March 31, 2016

022.10%

(1 )

SALARIES & BENEFITS

77.90%

$ 86,450,352 Certificated Salaries

25,757,300 Classified Salaries

50,657,804 Employee Benefits

$ 162,865,456 Total

4/25/2016 Expense Charts 15-16 - ec

[]SALARIES & BENEFITS

[]SUPPLlES, SERVICES, & OTHER

077.90%

{g} SUPPLIES, SERVICES, & OTHER

22.10%

$ 16,198,755 Books & Supplies

21,280,852 Services/Other Operating

5,813,445 Capital Outlay

2,918,612 Other Outgoing, Direct/Indirect Costs

$ 46,211,664 Total

$ 209,077,120 Sub Total

10,708,186 Interfund Transfers

-======7::::,8::::6::::5:... Other Uses $ 219,793,171 Total District Expenses

83


Date: May 10, 2016 Subject: Request Approval of March 31, 2016 Student Body Statement of

Club Trust Accounts Responsible Staff: Adele Nikkel, Chief Financial Officer Agenda Placement: Consent Background/ rationale: Income and expenditures for the Student Body Statement of Club Trust Accounts for Madera High School, Madera South High School, Mountain Vista High School, Thomas Jefferson Middle School, Martin Luther King Jr. Middle School, Jack Desmond Middle School, and George Washington Elementary School for March 01, 2016 through March 31, 2016. The following information is being provided for each club:

• Beginning balance • Income received • Expenditures Posted • Funds Transferred between Clubs • Actual Ending Balance • Encumbered (Reserved) Budget • Ending Balance Net of Encumbrances

Financial impact: None Superintendent’s recommendation: Superintendent recommends approval of the March 31, 2016 Student Body Statement of Club Trust Accounts.

Supporting documents attached: Account Analysis Report for March 01, 2016 through March 31, 2016 for:

• Madera High School • Madera South High School • Mountain Vista High School • Thomas Jefferson Middle School • Martin Luther King Jr. Middle School • Jack Desmond Middle School • George Washington Elementary School

84


Date: May 20, 2016 Subject: Request Approval of April 2016 Payroll Payment Order Responsible Staff: Adele Nikkel, Chief Financial Officer Agenda Placement: Consent Background/ rationale: Payroll warrants are processed monthly and subsequently sent to the Board for ratification. The payroll warrants processed are within the current Board Approved budget allocations.

Financial impact: Financial impact of payroll warrants processed from 04/06/2016 through 04/14/2016:

CURRENT YR CURRENT YR CURRENT YR CURRENT YR CURRENT YR4/6/2016 4/14/2016

FOR ALL FUNDS: $401.46 $70.62CANCELLED WARRANTS: $0.00TOTAL: $401.46 $70.62 $0.00 $0.00 $0.00

GRAND TOTAL $472.08

Superintendent’s recommendation: Superintendent recommends approval of the Payroll Payment Order.

Supporting documents attached: Payment Orders for Checks Processed on 04/06/2016 and 04/14/2016.

95

PAYROLL PAYMENT ORDER . TOTHE.

COUNTY SUPERINTENDENT"OFSCHOOLS AND .

COUNTY AUDITOR OF MADERA COUNTY, CALIFORNIA

SUBMITTED BY: MADERA UNIFIED SCHOOL DISTRICT

PAYROLL PRELIST IN REQUEST: APRIL 2016 SUPPLEMENTAL RUN

TOTAL REQUESTS BY FUND FOR PAYMENT' 83500 01 GENERAL FUND Gross - $ 360.00 Ret H/W - $ - PERS Red -

Fica - $ 22.32 H/W - $ - W/C -

Medi - $ 5.22 PERS - $ - Ret H[W Adj -

SUI - $ 0.18 STRS - $ - -83510 11 ADULT ED Gross - Ret H/W - PERS Red -

Fica - H/W - W/C -

Medi - PERS - Ret HLW Adj -

SUI - STRS - -83550 12 CHILD DEVELOPMENT Gross - Ret H/W - PERS Red -

Fica - H/"Y;,,-.•. ., W/C -

Medi - PE.R~ '1. Ret HLW Adj -

SUI - , ,ST.RS'!rl c: .. ; ,,-',.,' . , -83540 13 CAFETERIA Gross - Ret H/W,c;", ; PERS Red -

Fica - H/W - W/C -

Medi - PERS - Ret H[W Adj -

SUI - STRS - -83530 25 DEVELOPER FEES Gross - Ret H/W - PERS Red -

Fica - H/W - W/C -

Medi - PERS - Ret H[WAdj -

SUI - STRS - -83730 35 SCHOOL FACILITIES Gross - Ret H/W - PERS Red -

Fica - H/W - W/C -

Medi - PERS - Ret H[W Adj -

SUI - STRS - -GRAND TOTAL:

CHECK DATE: 4/6/2016

BOARD DATE:

TOTALS BY FUNDS'

$ -$ 6.58

$ 7.16

$ 401.46

$ -$ -

$ -$ -

$ -

$ -

$ -$ -

$ -$ -$ 401.46

BY ORDER OF THE GOVERNING BOARD THE COUNTY SUPERINTENDENT OF SCHOOLS & THE AUDITOR OF MADERA COUNTY ARE HEREBY

AUTHORIZED TO TRANSFER THE ABOVE LISTED FUNDS TO THE SCHOOLS WARRANT CHECKS TO THE CLAIMANTS OF SAID SCHOOL DISTRICT AS PER

ATTACHED LISTING. PAYROLL REVOLVING FUND (E.C. 42546). THEY ARE FURTHER AUTHORIZED TO DRAW

APPROVED BY: DATE:

ADELE NIKKEL, DIRECTOR OF FISCAL SERVICES,'

PAYMENT ORDER PREPARED BY: MARISOL INIGUEZ

PAYROLL ACCOUNTING TECH V

*** * * * * *** ** * * ** * **** ** ** ***** * * **** * * * * *FOR COUNTY SCHOOLS USE ONLY** * ****** * * * * * * * ***** * * * * * * * * * ***** * * * ***

AUDITED BY: DATE:

96

26 MADERA UNIFIED Payroll Summary 0412512016 Page 1 of 2

0100 General Fund Employer Summary for Payroll Dated: 4/612016 9:31 :00 AM 8:24am

A B C D E F G H J K L M

EMPR I Ext.Gross Gross/Rate All. Ret Ben Fica Ben Medi Ben SdiBen Sui Ben HNJ Ben Pers Ben Strs Ben P/R Ben WCompBen Docks 4

Ret. Base Oth1 Ben Oth2 Ben Oth3 Ben Oth4 Ben 5

360.00 10.00 0.00 22.32 5.22 0.00 0.18 0.00 0.00 0.00 0.00 6.58 0.00

10.00 0.00 0.00 0.00 0.00

SUI Wages: 360.00

Fund Totals: General Fund Number Of Employees:

IOocumentationIFCOEIPayroIiSummaryIEmplyecv1_1.rpt Rev. 1.1

97

A B C

EMPR I Ext.Gross GrosslRate All. Ret Ben

Ret. Base

360.00 10.00

10.00

Totals by type:

$ 360.00 Gross

$ 22.32 5.22 0.18

Fica Medi

SUI Ret H/W

Oth1 Ben

0.00

0.00

$ $ $ $ $ $

7.16 *Ret H/W 1.99% adj

H/W PERS

$ STRS

$ PERS Red

$ 6.58 W/C $ 401.46 Total

$ - Dock Recap

*To be adjusted

Not on Summary Report

District Totals: MADERA UNIFIED

IDocumenlalionIFCOElPayroIiSummaryIEmplyer_v1_1.rpl

D

Fica Ben

Oth2 Ben

22.32

0.00

Payroll Summary 0412512016 Page2of2

Employer Summary for Payroll Dated: 4/6/2016 9:31 :00 AM 8:24 am

E F G H J K L M

Medi Ben SdiBen Sui Ben HIWBen Pers Ben Strs Ben PIR Ben WCompBen Docks 4

Oth3 Ben Oth4 Ben 5

5.22 0.00 0.18 0.00 0.00 0.00 0.00 6.58 0.00

0.00 0.00

SUI Wages: 360.00

Number Of Employees:

Rev. 1.1

98

PAYROLL PAYMENT ORDER TO THE

COUNTY SUPERINTENDENT OF SCHOOLS AND

COUNTY AUDITOR OF MADERA COUNTY, CALIFORNIA

SUBMITIED BY: MADERA UNIFIED SCHOOL DISTRICT

PAYROLL PRELIST IN REQUEST: APRIL 2016 MID-MONTH RUN

TOTAL REQUESTS BY FUND FOR PAYMENT'

83500 01 GENERAL FUND Gross - $ 63.32 Ret H!W - $ - PERS Red -

Fica - $ 3.93 H/W - $ - W!C -

Medi - $ 0.92 PERS- $ - Ret HLW Adj -

SUI - $ 0.03 STRS - $ - -83510 11 ADULT ED Gross - Ret H!W - PERS Red -

Fica - H/W - W!C -


SUI - STRS - -

83550 12 CHILD DEVELOPMENT Gross - Ret HLW - PERS Red -

Fica - H/W - WLC -


SUI - STRS - -

83540 13 CAFETERIA Gross - Ret HLW_,~ PERS Red -

Fica - ,H/W .- ,O( • WLC -" "".'


SUI - STRS - -83530 25 DEVELOPER FEES Gross - Ret HLW - PERS Red -

Fica - H/W - WLC -Medi - PERS - Ret HLW Adj -

SUI - STRS - -83730 35 SCHOOL FACILITIES Gross - .l} Ret HLW,'- . - PERS Red -

Fica - H/W-- WLC -Medi - PERS - Ret HLW Adj -

SUI - STRS - -" GRAND TOTAL:

$

CHECK DATE: 4/14/2016

BOARD DATE:

TOTALS BY FUNDS'

$ -$ 1.16

$ 1.26

$ 70.62

$ -

$ -

$ -$ -

$ -$ -

$ -

$ -

$ -$ -$ 70.62

BY ORDER OF THE GOVERNING BOARD THE COUNTY SUPERINTENDENT OF SCHOOLS & THE AUDITOR OF MADERA COUNTY ARE HEREBY

AUTHORIZED TO TRANSFER THE ABOVE LISTED FUNDS TO THE SCHOOLS WARRANT CHECKS TO THE CLAIMANTS OF SAID SCHOOL DISTRICT AS PER

ATIACHED LISTING. PAYROLL REVOLVING FUND (E.C. 42546). THEY ARE FURTHER AUTHORIZED TO DRAW

APPROVED BY: DATE:

ADELE NIKKEL, DIRECTOR OF FISCAL SERVICES

PAYMENT ORDER PREPARED BY: MARISOL INIGUEZ

PAYROLL ACCOUNTING TECH V

* * *** * ** * **** ** * * * *** ***** *** * * * * * * ** * ***FOR COUNTY SCHOOLS USE ONL Y** * * * * * * * ** * * * ***** *** ** *** * ***. ***. * * *. *

AUDITED BY: DATE:

99

26 MADERA UNIFIED Payroll Summary 0412512016 Page 1 of2

0100 General Fund Employer Summary for Payroll Dated: 4/14/20169:27:00 AM 8:33 am

A B C D E F G H J K L M

EMPR I Ext.Gross GrosslRate Alt. Ret Ben Fica Ben Medi Ben SdiBen Sui Ben HNJ Ben Pers Ben Strs Ben PIR Ben WCompBen Docks 4

Ret. Base Oth1 Ben Oth2 Ben Oth3 Ben Oth4 Ben 5

63.32 13.11 0.00 3.93 0.92 0.00 0.03 0.00 0.00 0.00 0.00 1.16 0.00

13.11 0.00 0.00 0.00 0.00

SUI Wages: 63.32

Fund Totals: General Fund Number Of Employees:

IDocumentationlFCOEIPayroliSummarylEmplyer _ v1_1.rpt Rev. 1.1

100

A

EMPR I Ext.Gross

63.32

B C

GrosslRate Alt. Ret Ben

Ret. Base Oth1 Ben

13.11 0.00

13.11 0.00

Totals by type:

63.32 3.93 0.92 0.03

Gross

Fica Medi SUI Ret H/W

D

Fica Ben

Oth2 Ben

3.93

0.00

$ $ $ $ $ $ $ $ $

1.26 *Ret H/W 1.99% adj H/W PERS STRS

$ PERSRed $ 1.16 W/C $ 70.62 Total

$ - Dock Recap

*To be adjusted Not on Summary Report

District Totals: MADERA UNIFIED

IOocumentationIFCOEIPayroIiSummaryIEmplyer_v1_1.rpt

Payroll Summary 0412512016 Page2of2

Employer Summary for Payroll Dated: 4/14/2016 9:27:00 AM 8:33 am

E F G H K L M

Medi Ben Sdi Ben Sui Ben HNJ Ben Pers Ben Strs Ben P/R Ben WCompBen Docks 4

Oth3 Ben Oth4 Ben 5

0.92 0.00 0.03 0.00 0.00 0.00 0.00 1.16 0.00

0.00 0.00

SUI Wages: 63.32

Number Of Employees:

Rev. 1.1

101

AGENDA ITEM


Date: May 10, 2016

Subject: Request Approval to place a Madera South High School Teacher

Candidate as a Science Teacher on a Provisional Internship Permit for

the 2015/2016 school year.

Responsible Staff: Edward C. González, Superintendent Kent Albertson, Chief Human Resource Officer


Background/rationale:

The Commission on Teacher Credentialing requires Board approval to place a teacher on a

Provisional Internship Permit (PIP). After a diligent search, we are requesting approval to place

Jacobo Gonzalez as a Science (Biology) Teacher at Madera South High School on a PIP.

Financial impact: None


The Superintendent recommends approval to place a Madera South High School Teacher

Candidate as a Science (Biology) Teacher on a Provisional Internship Permit for the 2015/2016

school year.


Verification of Requirements for the PIP (CL-857)

102

State Of Califomia [email protected] commission on Teacher Credentialing tkbsite:www.ctc.ca.govCertification, Assignment, and Waivers Division1900 Capitol AvenueSacramento, CA 9581 l-4213

VERIFICATION OF REQUIREMENTSFor the Provisional Internship Permit

This form must be completed by the employing agency and submitted with each application for a ProvisionalInternship Permit.

Name of Applicant JACOBO GONZALEZ

SSN

, CTC

\

Name of Employing Agency MADERA UNIFIED SCHOOL DISTRICT

County/DistricVCDS Code Madera/ Madera/ 20 65243

tr Multiple Subject

El Single Subject - Specify subject(s): BIOLOGICAL SCIENCE

E Education Specialist - Specify disability area(s):

By submitting this form, the employing agency named above verifies that items l-6 have been completed.

l. A diligent search has been conducted for a suitable credentialed teacher or qualified intem teacher bythe following methods and verification of such recruitment efforts is attached:

Required recruitment methods (provide photocopies of all of the following):@ Distributed job announcementsE Contacted college or university placement centers

@ Advertised on the Internet

Optional recruitment methods (in addition to the required methods above):E Advertised in professional joumalsE Attended job fairs in CaliforniaE Attended recruitment out-of-stateE Contacted California teacher recruitment centersE Advertised in local/national newspapers

E Other (explain)

2. The permit holder will be provided orientation, guidance and assistance during the valid period of thepermit

3. Public notice of intent to employ the applicant in the identified position has been given and meets thefollowing criteria (check the box that applies):

E Public School DistrictPublic notice was presented as an action item on the governing board agenda and acted uponfavorably. A copy of the agenda item is attached.

(continued)CL-857 5112 Page 1 of 2

103

The agenda item included the applicant's name, assignment, including subject(s) gradelevel(s), school site, and a statement that the applicant will be employed on the basis of aProvisional Internship Permit.

E County Offtces ofEducation, I$npublic Schoob, $atewide Agencies, and CharterSchoolsPublic notice was posted at least 72 hours before the position was filled. A copy of the datednotice is attached.

Public notice included the applicant's name, assignment, including subject(s) grade level(s),school site, and a statement that the applicant will be employed on the basis of a ProvisionalInternship Permit.

Public notice included a signed statement from the superintendent or administrator confirmingthere were no objections to the issuance of the permit.

The permit holder will be provided assistance in developing a personalized plan through an agency-defined assessment that would lead to meeting subject matter competence related to the permit

The permit holder will be provided assistance to seek and enroll in subject matter training, such asworkshops or seminars and site-based courses along with training in test-taking strategies and willassist the permit holder in meeting subject matter competence related to the permit

The candidate has been apprised ofthe steps required to eam a credential and enroll in an internprogram

E I certify under penalty of perjury that I need to complete NCLB core area subject matter to enroll inan intern program for the education specialist preliminary credential

Applicant Signature

Emp loying Agency CertificationThis form must be signed by the DistricVCounty Superintendent, Personnel Administrator, NPSA{PAAdministrator, or Designee.

I certify under penalty of perjury that the information provided on this form is true and correct.

Signature

Title

4.

5.

6.

Date

cL-8s7 5t12 Page 2 of 2

104

HUMAN RESOURCES STAFFING LIST

BOARD AGENDA – MAY 10, 2016

CERTIFICATED SEPARATIONS


DATES

JUSTIFICATION

1. Nicole L. Brown

2. Vanessa Chavez

3. Melissa Poe

4. Beatriz Herrera

TSA – PLSS

Teacher

Teacher

Teacher

Sierra Vista

Sierra Vista

MHS

District VAPA

06/11/16

06/11/16

06/11/16

06/11/16

Resignation

Resignation

Resignation

Resignation

CERTIFICATED EMPLOYMENT


DATES

JUSTIFICATION

1. Yarely Estrada Lopez

2. Robert Hallett

3. Tiffany Casey

4. Megan Kitt

5. Paula Kovacs

6. Taraneh Laghaifar

7. Oscar Chavez

8. Leticia Bermudez

9. Melissa Murray

10. Rosalinda Galvez

11. Rae Ann Priester

12. Leonard Perez

13. Andy Beakes

14. Prince Marshall

15. Sabrina Rodriquez

16. Elizabeth Puga

17. Jesse Carrasco

18. Fermin Guzman

19. Scott Ferguson

20. David Raygoza

Teacher

Teacher

Teacher

Site TSA Elementary

Teacher (Workforce)

Teacher

Teacher (ELA)

School Psychologist

Summer School Principal










Summer School VP


Nishimoto

Nishimoto

Sierra Vista

Parkwood

Adult Ed.

Berenda

MSHS

Special Services

Adams

Millview

Nishimoto

Sierra Vista

Pershing

Desmond

MLK

MLK

TJ

MSHS

MSHS

Furman HS

2016/2017

2016/2017

2016/2017

2016/2017

2015/2016

2016/2017

2015/2016

2016/2017

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Summer 2016

Replacement

Replacement

Replacement

Replacement

New Position (Short Term)

Replacement

Replacement

Replacement

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

Summer School

CLASSIFIED SEPARATIONS


DATES

JUSTIFICATION

1. Bonnie Shoemate

2. Elizabeth Hernandez-

Ramirez

3. Anelia Carrillo

4. ID# 10686

Para – Special Needs

Classroom Aide-

Preschool

Paraprofessional Aide

-

Sierra Vista

Monroe Preschool

Chavez

-

06/11/16

06/11/16

05/13/16

04/29/16

Retirement (28 years)

Resignation

Resignation

Probationary Release

CLASSIFIED NEW POSITION & POSITION ELIMINATION


DATES

HOURS JUSTIFICATION

1. CN Assistant I

2. CN Cashier

Child Nutrition

Child Nutrition

2015/2016

2015/2016

6.0

5.0

New Position

Eliminate Position

CLASSIFIED EMPLOYMENT

NAME

ASSIGNMENT SITE EFFECTIVE

DATES

HOURS JUSTIFICATION

1. Kimberly Pedroza

2. Monica Avila

3. Dee Tharp

4. Mariela Moreno

5. Carol Rocha

6. Celina Mendoza

7. Jessie Olazaba

8. Lisa Moe Echevarria

9. Juana Magdaleno

10. Martha Vasquez

11. Katherine Holbrook

12. Arleth Castillo

13. Denise Anderson

CN Assistant I

CN Assistant I

CN Assistant I

CN Assistant I

CN Assistant I

Multi-Lingual SS Liaison

CN Assistant I

CN Assistant I

CN Assistant I

CN Assistant I

CN Tech

Para – Special Needs

Admin. Asst.-Dept.

Child Nutrition

Child Nutrition

Child Nutrition

Child Nutrition

Child Nutrition

Student Services

Child Nutrition

Child Nutrition

Child Nutrition

Child Nutrition

Child Nutrition

Lincoln

Business Office

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

2015/2016

7.0

6.5

6.5

8.0

6.0

8.0

3.5

3.5

3.5

7.0

4.5

3.5

8.0

Replacement

New Position

New Position

New Position

New Position

New Position

Replacement

Replacement

Replacement

Replacement

Short Term

Replacement

Replacement

Coaches List – see attachment

5/2/2016 2:56 PM

105

Coaches for Board Approval 5-10-16

Last Name First Name School Season Sport

TBD MSHS Spring Girl’s Basketball

Grabar Dave Dixieland Spring MULES Track and Field

Salinas Daniel E. Arcola Spring MULES Track and Field

Lancaster Shannon E. Arcola Spring MULES Track and Field

Alvarado Maria E. Arcola Spring MULES Track and Field

Smith Allen Lincoln Spring MULES Track and Field

Buck Erik Lincoln Spring MULES Track and Field

Van Groningen Sarah Lincoln Spring MULES Track and Field

Atherton Monique Pershing Spring MULES Track and Field

Anderson Stacy Pershing Spring MULES Track and Field

Marino Anthony Pershing Spring MULES Track and Field

Pearce Rhonda Adams Spring MULES Track and Field

Riche Christina Adams Spring MULES Track and Field

Gladders Kari Adams Spring MULES Track and Field

Henkelmann Derek Adams Spring MULES Track and Field

Copeland Haylie Washington Spring MULES Track and Field

Hill Cameron Washington Spring MULES Track and Field

Cabral Allegra Washington Spring MULES Track and Field

Chavira Diane Dixieland Spring MULES Track and Field

Colunga Sam LaVina Spring MULES Track and Field

Valdivia Gloria LaVina Spring MULES Track and Field

Valdivia Juan LaVina Spring MULES Track and Field

Cantu Victoria Berenda Spring MULES Track and Field

Sanchez Sherri Berenda Spring MULES Track and Field

Cosgrove Danny TJ Spring Baseball

Salazar Rigo TJ Spring Volleyball

Alvarez Ricardo TJ Spring Track & Field

Gonzalez Korina MHS Spring Track & Field

Norton Samantha MHS Spring Varsity Coach

03/05/2016 02:23 p.m.

106


Date: May 10, 2016

Subject: Request Approval of Lease Agreement between Madera Unified School

District and Creekside Land Company, LLC to lease space for Madera

Adult School

Responsible Staff: Sandon Schwartz, Asst. Supt. of Administrative & Support Services

Rosalind Cox, Director of Facilities Planning & Construction Mgmt.

Agenda Placement: Old Business


At the March 22nd

Board meeting, Staff presented information to the Board regarding the need

to relocate Adult Ed to a leased facility, at 2037 W. Cleveland Avenue, due to the increasing

enrollment at MSHS and the need for additional classrooms to house the increased enrollment.

TETER Architects was approved to move forward to work on schematic design for tenant

improvements and a more accurate cost estimate.

At the April 26th

Board meeting, Staff presented the conceptual floor plan, estimated total project

cost and timeline for the project. The approximate lease space is 18,000 sq. ft. The term of the

triple net lease is for 5 years.

Financial impact: To be determined


The Superintendent recommends approval of this Lease Agreement between Madera Unified

School District and Creekside Land Company, LLC to lease space for Madera Adult School.


The Lease Agreement will be provided at the May 10th

board meeting.

107


Date: May 10, 2016 Subject: Second Reading and Request Approval of Program Adoption

Recommendation for Core English Language Arts and English Language

Development for Grades K-6 Responsible Staff: Victor M. Villar, Associate Superintendent of Educational Services

Janet Grossnicklaus, Director of Curriculum, Instruction, & Assessment

Agenda Placement: Old Business

Background/ rationale: This is the second reading of the K-6 English Language Arts and English Language

Development Adoption Committee recommendation for core program materials. The

recommendation follows the completion of a 13-week evaluation process conducted by an

adoption committee comprised of thirty-three (33) teachers representing Kindergarten through

Grade 6.

The recommended programs materials have been available to the public for review in the

Educational Services Department.

Financial impact: The estimated cost is $3,200,000.00

Funding Source: District Instructional Material Funds

Superintendent’s recommendation: The Superintendent recommends the Board approve the program adoption recommendation for

core English Language Arts and English Language Development for grades K-6.


K-6 English Language Arts and English Language Development Adoption Committee

Recommendation and Rationale

108

Madera Unified School District Educational Services

The 2016 K-6 English Language Arts and English Language Development (ELA/ELD) Adoption Committee has completed its review of instructional materials and is making a recommendation for core program materials for Kindergarten through Grade 6. This recommendation follows four months of work by the committee that began with a review of the grade level State Standards in English Language Arts and English Language Development. Each program was evaluated on its alignment to the standards, the quality of the content and the text selections, and how the standards are presented in lessons at each grade level. In addition, the committee evaluated the instructional strategies and approaches that were outlined in the materials as well as the variety and complexity of the assessments. The committee also evaluated each program’s digital format and online resources available to students and teachers. The committee utilized criteria to review and evaluate each program in the following specific categories:

1) English Language Arts Content & Standards Alignment 2) English Language Development Content & Standards Alignment 3) Integration of the ELA/Literacy Standards and the English Language Development Standards 4) English Language Development: Designated ELD and Integrated ELD 5) Standards Trace: ELA/Literacy and Designated ELD 6) Assessment 7) Program Organization 8) Universal Access 9) Instructional Planning and Teacher Support 10) Instructional Strategies

The top two rated programs & publishers are listed as follows:

Grade 1st Choice 2nd Choice

K-1 Benchmark Advance: Step Up to Literacy Publisher: Benchmark Education

California Wonders Publisher: McGraw-Hill

2-6 California Wonders Publisher: McGraw-Hill

Benchmark Advance: Step Up to Literacy Publisher: Benchmark Education

The 2016 K-6 English Language Arts and English Language Development Adoption Committee respectfully recommend the following programs:

Grade K-1: Benchmark Advance: Step Up to Literacy

Grades 2-6: California Wonders

109

2016 English Language Arts and English Language Development Adoption Committee

Name Grade Level/Course School

Ladonna Lewis TK Millview Elementary

Carolyn Lozano TK Madison Elementary

Jennifer Crowder TK/Kindergarten Parkwood Elementary

Donna Grant Kindergarten Berenda Elementary

Debbie Lazar PLSS Parkwood Elementary

Bailey Hernandez Grade 1 Alpha Elementary

Stephanie Janzen Grade 1 Dixieland Elementary

Julie Vogt Grade 1 Nishimoto Elementary

Yolanda R. Hernandez Grade 1 Parkwood Elementary

Amanda Wade PLSS Alpha Elementary

Idalia Huenergardt Grade 2 John Adams Elementary

Diana Ledesma Grade 2 Madison Elementary

Pragedis Stephens Grade 2 Madison Elementary

Alicia Cabello-Garcia Grade 2 Parkwood Elementary

Irma Hernandez C&I TSA Monroe Elementary

Suzanne Dudney Grade 3 Sierra Vista Elementary

Lisa Howery Grade 3 Lincoln Elementary

Bertha Huerta Grade 3 Nishimoto Elementary

Shannon Vega Grade 3 Berenda Elementary

Yolanda Williams Grade 3 Millview Elementary

Genevieve Almanzar Grade 4 Eastin Arcola Elementary

Sarah Colomer Grade 4 Madison Elementary

Dave Hauxhurst Grade 4 Parkwood Elementary

Amber Lawson Grade 4 Madison Elementary

Inez Gregor PLSS Madison Elementary

Christina Gulke Grade 5 Pershing Elementary

Karen Kubota Grade 5 Berenda Elementary

Miriam Singleton Grade 5 Chavez Elementary

Janet Beene Grade 5 Pershing Elementary

Juan Valdivia Grade 6 LaVina Elementary

Felipe Magos Grade 6 Lincoln Elementary

Suzanne Grady PLSS Chavez Elementary

Anne Charleston C&I TSA Chavez Elementary

110

1

2016 English Language Arts and English Language Development

Curriculum Adoption Recommendation

Grades K-1 Recommendation

Final Program Rankings:

1. Benchmark Advance: Step Up to Literacy – Benchmark Advance

2. California Wonders – McGraw Hill

3. California Journeys – Houghton Mifflin Harcourt

4. Reach for Reading - National Geographic Learning

Recommendation:

Program Title: Benchmark Advance: Step Up to Literacy

Publisher: Benchmark Education

Rationale:

Reflects the California Framework’s emphasis on building strong foundational literacy skills.

Print concepts, phonological awareness, phonics, word recognition and fluency are integrated into a meaningful

context in every unit.

Instructional approach is developmentally appropriate for Kindergarten and Grade 1.

Provides the components of a balanced literacy program:

o Big Books & Read-Alouds to develop listening comprehension

o Decodable texts support explicit, systematic phonics and high frequency word instruction

o Guided Reading leveled materials build reading fluency and accuracy

o Readers Theater resources support oral language development

The program provides quality fiction and nonfiction text selections.

Integrated ELD instruction is explicitedly embedded in every core ELA lesson at three levels of scaffolding

intensity.

Designated ELD components focus on language development that is connected to core instruction.

Lessons serve as a preview or review of core instruction using complex text with enhanced visual support.

The guided reading books are appealing to young learners and are reflective of the Fountas and Pinnell leveling

system.

Daily shared writing instruction and independent writing practice is outlined in every lesson.

Lessons are rigorous and consistently incorporate higher order questioning strategies.

Layout of standards and overall format is well organized and approached in a common sense and meaningful

manner.

Digital resources include lesson support materials and customizable instructional planning tools for teachers.

Student technology has a simple and easy to use interface with engaging, interactive content that is available at

school and home.

Student materials are available in both print and digital formats.

Assessments include placement and progress monitoring tools and align with the district benchmark tool.

111

2

Grades 2-6 Recommendation

Final Program Rankings:

1. California Wonders – McGraw Hill

2. Benchmark Advance: Step Up to Literacy – Benchmark Advance

3. California Journeys – Houghton Mifflin Harcourt

4. Reach for Reading - National Geographic Learning

Recommendation:

Program Title: California Wonders

Publisher: McGraw Hill

Rationale:

Reflects the California Framework’s emphasis on building strong foundational skills and literacy in the content

areas to prepare students for college and career.

Content of lessons and instructional approach follow the appropriate grade level progression of the standards.

Literary and informational texts are both challenging and engaging for students.

Integrated ELD instruction is explicitedly embedded in every core ELA lesson at three levels of scaffolding

intensity.

Designated ELD components focus on language development that is connected to core instruction.

Explicit instruction in close reading and the opportunity to annotate in the student text are present in every unit.

Lessons reinforce students’ early literacy knowledge with an emphasis on morphology, Greek and Latin roots,

and multisyllabic words.

Core ELA & ELD lessons focus on the same instructional content each week through a common structure that

includes an essential question, academic vocabulary, targeted skills, and powerful reading strategies.

Lessons are rigorous and designed to support students in the instructional practice of critically examining text

through multiple readings.

The instructional materials and resources allow students ample practice to read complex texts, answer text-

dependent questions, and integrate their ideas with other literature, informational text, poetry, music, and art.

Students engage in analytical writing on a daily basis requiring them to write to sources and experience

process writing in the genres of Informative, Narrative, and Opinion/Argumentative writing within each unit of

study.

The ELA and ELD content can be taught using print, digital, or blended format. All print resources are

available on a digital platform.

Digital resources available to teachers include video to introduce core texts and interactive resources for

intervention, extension, and application of learning.

Students are provided extensive opportunity to apply their learning through performance tasks.

A variety of assessments, item types (multiple choice, open-ended, performance tasks), and scoring rubrics for

different levels are available. All assessments are available in print and digitally to provide students practice

with SBAC-like items.

112


Date: May 10, 2016 Subject: Request Approval of Agreement between Madera Unified School District

and Novusolutions to provide a Board meeting automation software through

NovusAGENDA with an effective date of May 11, 2016 Responsible Staff: Edward C. González, Superintendent

Agenda Placement: New Business Background/ rationale:

The current software program utilized in the preparation of our Board Agendas will no longer be

available to staff. The existing contract with the current vendor will expire by the end of May,

2016.

NovusAGENDA is a web based software that allows staff to create, approve, and track Board

items for upcoming and past board meetings in a more efficient way.

The Board, staff, and public can access agenda and agenda items anytime and from any electronic

device without having to download the entire agenda packet reducing the need and cost of printed

materials.

Board meetings will be video streamed live and could be accessed from any electronic device.

Financial impact: First 90 days Pilot Program trial. 1st Year Agreement $8,750 with Video streaming feature Funding Source: General Fund. Superintendent’s recommendation: The Superintendent recommends the Board Agreement between Madera Unified School

District and Novusolutions to provide a Board meeting agenda automation software through

NovusAGENDA with an effective date of May 11, 2016

Supporting documents attached: Proposal.

113


Date: May 10, 2016 Subject: First Reading of Revised Board Policy and Administrative Regulations

for Administrative & Support Services Responsible Staff: Sandon Schwartz, Asst. Supt. of Administrative & Support Svs. Brian Chiarito, Director of Child Nutrition Rosalind Cox, Director of Facilities & Construction Management Agenda Placement: New Business Background/ rationale: Revision and/or new language are recommended by CSBA on the following Board Policy and Administrative Regulations:

Administrative Regulation 3550 Food Service/Child Nutrition Program Board Policy 3553 Free and Reduced Price Meals Administrative Regulation 3553 Free and Reduced Price Meals Administrative Regulation 7111 Evaluating Existing Buildings

Financial impact: None Superintendent’s recommendation: The Superintendent recommends first reading of the revised Board Policy and Administrative Regulations. Supporting documents attached:

AR 3550 Food Service/Child Nutrition Program BP 3553 Free and Reduced Price Meals AR 3553 Free and Reduced Price Meals AR 7111 Evaluating Existing Buildings

127

Madera USD

Administrative Regulation

Food Service/Child Nutrition Program

AR 3550

Business and Noninstructional Operations

Nutrition Standards for School Meals

Meals or food items, and beverages provided through the district's food services program shall:

(Education Code 49531, 49553, 42 USC 1758, 1773) 49430.5, 49430.7, 49550

1. Comply with the National School Lunch and/or Breakfast program standards for meal

patterns, nutrient levels, and calorie requirements for the ages/grade levels served, as specified in

7 CFR 210.10 or 220.8, or 220.23 as applicable.

2. Not be deep fried, par fried, or flash fried, as defined in Education Code 49430 and

49430.7

(cf. 3552 - Summer Meal Program)

(cf. 3553 - Free and Reduced Price Meals)

(cf. 3554 - Other Food Sales)

(cf. 5030 - Student Wellness)

(cf. 5141.27 - Food Allergies/Special Dietary Needs)

Drinking Water

The district shall provide access to free, fresh drinking water during meal times in food service

areas at all district schools, including, but not limited to, areas where reimbursable meals under

the National School Lunch or Breakfast Program are served or consumed.

(Education Code 38086; 42 USC 1758)

Special Milk Program

Any school that does not participate in the National School Lunch or Breakfast Program may

participate in the Special Milk Program to provide all enrolled students with reasonably priced

milk. (7 CFR 215.1)

Food Safety

The Superintendent or designee shall ensure that the district's food service program meets the

applicable sanitation and safety requirements of the California Retail Food Code as set forth in

Health and Safety Code 113700-114437.

128

For all district schools participating in the National School Lunch and/or School Breakfast

Program, the Superintendent or designee shall implement a written food safety program for the

storage, preparation, and service of school meals which complies with the national Hazard

Analysis and Critical Control Point (HACCP) system. The district's HACCP plan shall include,

but not be limited to, a determination of critical control points and critical limits at each stage of

food production, monitoring procedures, corrective actions, and recordkeeping procedures.

(42 USC 1758; 7 CFR 210.13, 220.7)

The Superintendent or designee shall provide ongoing staff development on food safety to food

service managers and employees. Any Each new employee, including a substitute, or volunteer

shall complete initial food safety training prior to handling food. The Superintendent or designee

shall document the date, trainer, and subject of each training.

(cf. 4231 - Staff Development)

The Superintendent or designee shall assign staff to maintain records and logs documenting food

safety activities, including, but not limited to, records of food deliveries, time and temperature

monitoring during food production, equipment temperature (freezer, cooler, thermometer

calibration), corrective actions, verification or review of safety efforts, and staff training.

Inspection of Food Facilities

All food preparation and service areas shall be inspected in accordance with Health and Safety

Code 113725-113725.1 and applicable county regulations.

Each school participating in the National School Lunch and/or Breakfast Program shall, during

each school year, obtain a minimum of two food safety inspections conducted by the county

environmental health agency. (42 USC 1758; 7 CFR 210.13, 220.7)

The Superintendent or designee shall retain records from the most recent food safety inspection.

All schools shall post a notice indicating that the most recent inspection report is available to any

interested person upon request. (Health and Safety Code 113725.1; 42 USC 1758; 7 CFR 210.13,

210.15, 220.7)

(cf. 1340 - Access to District Records)

(cf. 3580 - District Records)

Regulation MADERA UNIFIED SCHOOL DISTRICT

approved: December 13, 2011 Madera, California

revised: October 23, 2012

129

Madera USD

Board Policy

Free And Reduced Price Meals

BP 3553


The Governing Board recognizes that adequate nutrition is essential to the development, health,

and learning of all students. The Superintendent or designee shall facilitate and encourage the

participation of students from low-income families in the district's food service program.

(cf. 3551 - Food Service Operations/Cafeteria Fund)


(cf. 5030 - Student Wellness)

(cf. 5148 - Child Care and Development)

(cf. 5148.2 - Before/After School Programs)

(cf. 6177 - Summer Learning Programs School)

The district shall provide at least one nutritionally adequate meal each school day, free of charge

or at a reduced price, for students whose families meet federal eligibility criteria. (Education

Code 49550, 49552)

The Superintendent or designee shall ensure that meals provided through the free and

reduced-price meals program meet applicable state and/or federal nutritional standards in

accordance with law, Board policy, and administrative regulation.

(cf. 3550 - Food Service/Child Nutrition Program)

Schools participating in the Special Milk Program pursuant to 42 USC 1772 shall provide milk at

no charge to students who meet federal eligibility criteria for free or reduced-price meals.

The Board shall approve, and shall submit to the California Department of Education for

approval, a plan that ensures that students eligible to receive free or reduced-price meals and

milk are not treated differently from other students. (Education Code 49557)

(cf. 0410 - Nondiscrimination in District Programs and Activities)

(cf. 3555 - Nutrition Program Compliance)

(cf. 5145.3 - Nondiscrimination/Harassment)

Confidentiality/Release of Records

All applications and records related to eligibility for the free and reduced-price meals program

shall be confidential and may not be released except as provided by law and authorized by the

Board or pursuant to a court order. (Education Code 49558)

(cf. 5125 – Student Records)

130

The Board authorizes designated employees to use individual records pertaining to student

eligibility for the free and reduced-price meals program for the purposes of: (Education Code

49558)

1. Disaggregation of academic achievement data

(cf. 6162.51 – State Academic Achievement Tests)

2. In any school identified as a Title I program improvement school pursuant to 20 USC

6316, identification of students eligible for school choice and supplemental educational

supplemental services

(cf. 0520.2 -Title I Program Improvement Schools)

(cf. 6171 - Title I Programs)

If a student transfers from the district to another district, charter school, county office of

education or to a private school, the Superintendent or designee may release share the student's

meal eligibility information status or a copy of his/her free and reduced-price meal application to

the other district or school to the other educational agency to assist in the continuation of the

student's meal benefits.

The Superintendent or designee may release the name and eligibility status of a student

participating in the free or reduced-price meal program to another school district, charter school,

or county office of education that is serving a student living in the same household for purposes

related to program eligibility and data used in local control funding formula calculations.

(Education Code 49558)

The Superintendent or designee may release the name and eligibility status of a student

participating in the free or reduced-price meal program to the Superintendent of Public

Instruction for purposes of determining allocations under the local control funding formula and

for assessing accountability of that funding. (Education Code 49558)

(cf. 5125 - Student Records)

(cf. 6162.51 - Standardized Testing and Reporting Program)

(cf. 5141.6 - School Health Services)

In addition, information on the school lunch program application may be released to the local

agency that determines eligibility for participation in the CalFresh program or other nutrition

assistance program, provided the student whose information is to be released is approved for free

or reduced-price meals and his/her parent/guardian consents to the sharing of the information.

Prior to releasing information to any such local agency, the Superintendent or designee and the

local agency shall enter into a memorandum of understanding that, at a minimum, shall include

the roles and responsibilities of the district and the local agency, the process for sharing the

information, and a statement that the local agency may use the information only for purposes

directly related to the enrollment of families in the CalFresh or other nutrition assistance

131

program. (Education Code 49557.3, 49558)

The Superintendent or designee may release information on the school lunch program

application to the local agency that determines eligibility for participation in the Medi-Cal

program if the student has been approved for free meals or, if included in the agreement with the

local agency, for reduced-price meals. He/she also may release information on the school lunch

application to the local agency that determines eligibility for CalFresh or another nutrition

assistance program authorized under 7 CFR 210.1 if the student has been approved for free or

reduced-price meals. Information may be released for these purposes only if the students

parents/guardians consents to the sharing of information and the district has entered into a

memorandum of understanding with the local agency which, at a minimum, includes the roles

and responsibilities of the district and local agency and the process for sharing the information.

After sharing information with the local agency for purposes of determining eligibility for that

program, no further information shall be shared unless otherwise authorized by law.

(Education Code 49557.2, 49557.3, 49558).

Legal Reference:

EDUCATION CODE

48980 Notice at beginning of term

49430-49436 49434 Pupil Nutrition, Health, and Achievement Act of 2001

49490-49494 School breakfast and lunch programs

49500-49505 School meals

49510-49520 Nutrition

49530-49536 Child Nutrition Act of 1974

49547-49548.3 Comprehensive nutrition service

49550-49562 Meals for needy students

CODE OF REGULATIONS, TITLE 5

15510 Mandatory meals for needy students

15530-15535 Nutrition education

15550-15565 School lunch and breakfast programs

UNITED STATES CODE, TITLE 20

1232g Federal Educational Rights and Privacy Act

6301-6514 Title I programs


1751-1769j School lunch program

1771-1791 Child nutrition, especially:

1773 School breakfast program

CODE OF FEDERAL REGULATIONS, TITLE 7

210.1-210.31 National School Lunch Program

220.10-220.21 National School Breakfast Program

245.1-245.13 Determination of eligibility for free and reduced-price meals and free milk

WELFARE AND INSTITUTIONS CODE

14005.41 Basic health care

132

Management Resources:

CSBA PUBLICATIONS

Monitoring for Success: Student Wellness Policy Implementation Monitoring Report and Guide,

2007 A Guide for Assessing and Strengthening Student Wellness Policies, 2012

Student Wellness: A Healthy Food and Physical Activity Policy Resource Guide, rev. April 2006

CALIFORNIA DEPARTMENT OF EDUCATION MANAGEMENT BULLETINS

NSD SNP-12-2015 Updated Guidance on Sharing of School Meal Applications and the Passing

of Assembly Bill 1599, July 2015

USDA-SNP-07-2010 Change in Free and Reduced-Price Meal Application Approval Process,

September 2010

NSD-SNP-12-2010 Clarification Regarding the Ability to Share Student Meal Program

Eligibility Information Between School Food Authorities, April 2010

04-103 Implementation of Final Rule on Verification of Applications for Free and

Reduced-Price Meals, August 2004

98-101 Confidentiality of Free and Reduced-Price Eligibility Information, February 1998

CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS

Feed More Kids, Improve Program Participation

Direct Certification Implementation Checklist, May 2008

U.S. DEPARTMENT OF AGRICULTURE PUBLICATIONS

Eligibility Manual for School Meals: Federal Policy for Determining and Verifying Eligibility,

January 2008 July 2015

Provision 2 Guidance: National School Lunch and School Breakfast Programs, Summer 2002

WEB SITES

CSBA: http://www.csba.org

California Department of Education, Nutrition Services Division: http://www.cde.ca.gov/ls/nu

California Healthy Kids Resource Center: http://www.californiahealthykids.org

California Project LEAN (Leaders Encouraging Activity and Nutrition):

http://www.californiaprojectlean.org

U.S. Department of Agriculture, Food and Nutrition Service: http://www.fns.usda.gov/cnd

Policy MADERA UNIFIED SCHOOL DISTRICT

adopted: May 22, 2012 Madera, California

133

Madera USD


Free And Reduced Price Meals

AR 3553


Applications

The Superintendent or designee shall ensure that the district's application form for free and

reduced-price meals and related materials include the statements specified in Education Code

49557 and 7 CFR 245.5. In addition, the The districts application packet may shall include the

notifications and information listed in Education Code 49557.2.

(cf. 3550 - Food Service/Child Nutrition Program)

(cf. 3551 - Food Service Operations/Cafeteria Fund)


The application form and related information shall be distributed in paper form to all

parents/guardians at the beginning of each school year and shall be available to students at all

times during the school day. (Education Code 48980, 49520; 42 USC 1758; 7 CFR 245.5)

(cf.5145.6 – Parental Notifications)

In addition, the district application form for free and reduced price meals shall be available

online. The online application form shall require completion of only those questions necessary

for determining eligibility, contain clear instructions for families that are homeless or migrant,

and comply with other requirements specified in Education Code 49557.

An application form and related information shall also be provided whenever a new student is

enrolled.

At the beginning of each school year, the Superintendent or designee shall send a public release,

containing the same information supplied to parents/guardians and including eligibility criteria,

to local media, the local unemployment office, and any major employers in the district

attendance area contemplating large layoffs. Copies of the public release shall be made

available upon request to any interested person. (7 CFR 245.5)

(cf. 1112 - Media Relations)

Eligibility

The Superintendent or designee shall determine students' eligibility for the free and

reduced-price meals program based on the criteria specified in 42 USC 1758 and 1773 and 7

134

CFR 245.1-245.13 and made available by the California Department of Education.

When authorized by law, participants in other federal or state programs may be directly certified,

without further application, for enrollment in the free and reduced-price meals program.


(cf. 6173 - Education for Homeless Children)

(cf. 6173.1 - Education for Foster Youth)

(cf. 6175 - Migrant Education Program)

Verification of Eligibility

Not later than November 15 of each year, the Superintendent or designee shall verify the

eligibility of a sample of household applications approved for the school year in accordance with

the sample sizes and procedures specified in 42 USC 1758 and 7 CFR 245.6a.

(42 USC 1758; 7 CFR 245.6a)

If the review indicates that the initial eligibility determination is correct, the Superintendent or

designee shall verify the approved household application. If the review indicates that the initial

eligibility determination is incorrect, the Superintendent or designee shall:

(42 USC 1758; 7 CFR 245.6a)

1. If the eligibility status changes from reduced price to free, make the increased benefits

immediately available and notify the household of the change in benefits

2. If the eligibility status changes from free to reduced price, first verify the application,

then notify the household of the correct eligibility status, and, when required by law, send a

notice of adverse action as described below

3. If the eligibility status changes from free or reduced price to paid, send the household a

notice of adverse action as described below

If any household is to receive a reduction or termination of benefits as a result of verification

activities, or if the household fails to cooperate with verification efforts, the Superintendent or

designee shall reduce or terminate benefits, as applicable, and shall properly document and retain

on file in the district the reasons for ineligibility. He/she also shall send a notice of adverse action

to any household that is to receive a reduction or termination of benefits. Such notice shall be

provided 10 days prior to the actual reduction or termination of benefits. The notice shall advise

the household of: (7 CFR 245.6a)

1. The change and the reasons for the change

2. The right to appeal, when the appeal must be filed to ensure continued benefits while

awaiting a hearing and decision, and instructions on how to appeal

3. The right to reapply at any time during the school year

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Confidentiality/Release of Records

The Superintendent designates the following district employee(s) to use individual records

pertaining to student participation in the free and reduced-price meals program for the purpose of

disaggregation of academic achievement data or for the identification of students in any program

improvement school eligible for school choice and supplemental educational services pursuant to

20 USC 6316:

Site Principal

Testing Coordinator

_____________________________________

(title or position)

In using the records for such purposes, the following conditions shall be satisfied

Superintendent or designee shall ensure that:


1. No individual indicators of participation in the free and reduced-price meals program

shall be are maintained in the permanent records of any student if not otherwise allowed by law.

(cf. 5125 - Student Records)

2. Information regarding individual student participation in the free and reduced-price meals

program shall is not be publicly released.

(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)

3. All other confidentiality provisions required by law are shall be met.

4. Information collected regarding individual students certified to participate in the free and

reduced-price meals program is shall be destroyed when no longer needed for its intended

purpose.

Nondiscrimination Plan

The district's plan for students receiving free or reduced-price meals shall ensure the following:


1. The names of the students shall not be published, posted, or announced in any manner, or

used for any purpose other than the National School Lunch and School Breakfast Programs,

unless otherwise provided by law.

2. There shall be no overt identification of any of the students by the use of special tokens

or tickets or by any other means.

136

3. The students shall not be required to work for their meals or for milk.

4. The students shall not be required to use a separate dining area, go through a separate

serving line or entrance, or consume their meals or milk at a different time.


(cf. 3555 - Nutrition Program Compliance)

When more than one lunch, breakfast, or type of milk is offered, the students shall have the same

choice of meals or milk as is available to those students who pay the full price.

(Education Code 49557; 7 CFR 245.8)

Prices

The maximum price that shall be charged to eligible students for reduced-price meals shall be 40

cents for lunch and 30 cents for breakfast. (42 USC 1758, 1773)



137

Madera USD


Evaluating Existing Buildings

AR 7111

Facilities

The Superintendent or designee shall periodically evaluate the adequacy, design, and conditions

of existing district facilities to determine whether they meet the needs of the instructional

program and provide a healthful and pleasing environment for students and staff. He/she also

shall determine whether district facilities fulfill legal requirements for safety and structural

soundness, access for the disabled, and energy conservation.


(cf. 3511 - Energy and Water Management)

(cf. 3514 - Environmental Safety)

(cf. 3515 - Campus Security)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

(cf. 3517 - Facilities Inspection)

In addition, the Superintendent or designee shall regularly calculate the capacity of existing

school buildings to adequately house the district's current students and projected enrollments.

Any identified needs for repair, modernization, or construction shall be incorporated into the

district's facilities planning process.

(cf. 7110 - Facilities Master Plan)

Structural Safety

In the event that the Department of General Services or any licensed structural engineer or

licensed architect finds and reports to the Governing Board that a district building is unsafe for

use, the Superintendent or designee shall immediately obtain an estimate of the cost of repairs or

reconstruction necessary to bring the building up to legal standards for structural safety. The

Board shall establish a system of priorities for the repair, reconstruction, or replacement of

unsafe school buildings. (Education Code 17367)

A relocatable school building or structure shall meet the requirements of Education Code

17280-17317 and 17365-17374 pertaining to structural safety. However, a relocatable building

that does not meet the requirements of Education Code 17280 may be used as a school building

until September 30, 2015, if all the conditions specified in Education Code 17292 are met and

the Board so certifies to the Department of General Services. (Education Code 17291, 17292)

138

Energy Efficiency

To the extent that services are available, the Superintendent or designee shall arrange for the

energy audit of school buildings to identify the type and amount of work necessary to retrofit

buildings and obtain an estimate of projected energy savings. The district may contract with

qualified businesses capable of retrofitting these buildings and may borrow funds which do not

exceed the amount of energy savings to be accumulated from the improvement of the buildings.

(Education Code 17651-17653)

Legal Reference:

EDUCATION CODE

17070.10-17077.10 Leroy F. Greene School Facilities Act of 1998, especially:

17071.10-17071.40 Existing school building capacity

17280-17316 Building approvals

17365-17374 Fitness for occupancy

17650-17653 Retrofitting school facilities for energy conservation

GOVERNMENT CODE

53097 Compliance with city or county ordinances

53097.5 Inspection of schools by city or county


1859-1859.106 Regulations relating to the Leroy F. Greene School Facilities Act of 1998


CSBA PUBLICATIONS

Maximizing School Board Governance: School Facilities Management

WEB SITES

CSBA: http://www.csba.org

California Department of Education, School Facilities Division: http://www.cde.ca.gov/ls/fa

California Energy Commission, Bright Schools Program:

http://www.energy.ca.gov/efficiency/brightschools

Coalition for Adequate School Housing: http://www.cashnet.org

Department of General Services, Office of Public School Construction:

http://www.opsc.dgs.ca.gov



139

AGENDA ITEM


Date: May 10, 2016

Subject: Request Approval to Award Bid No. 040516 for the Madera High School

HVAC 2016 project to the lowest responsible and responsive bid


Rosalind Cox, Director of Facilities Planning & Construction Mgmt.

Agenda Placement: New Business


A bid for this project was issued by the District on April 11, 2016. Bids were received and reviewed

on April 28, 2016.

The District received 2 bids:

1) New England Sheet Metal

2) Strategic Mechanical

Staff recommends the award of this bid to Strategic Mechanical for the following reasons:

- Strategic Mechanical was the lowest responsive and responsible bidder with a bid of

$1,961,500.

- The next lowest bid was $2,197,862.

Financial impact: $1,961,500 (Total Project Cost is $2,354,659) – Fund 40


The Superintendent recommends awarding Bid No. 040516 for the Madera High School HVAC 2016

project to the lowest responsible and responsive bid to Strategic Mechanical, the lowest responsive

and responsible bid.


Bid Tally Sheet

Project Budget

140

Bid TallyBid No. 040516-Madera High School HVAC 2016 ProjectBid Turn: April 28, 2016

Vendor Base Bid Alt. Bid Total BidNew England Sheet Metal $2,134,000.00 63,862.00$ $2,197,862.00Strategic Mechanical $1,927,000.00 34,500.00$ $1,961,500.00

Pending Board Approval

141

MHS HVAC Project Budget

EstimatedBudget 5-10-16

Site Development :Purchase Price of Property -$ Appraisal Fees -$ Escrow Fees -$ Surveying Costs -$ Site Support Costs (EIR, Reports) -$ Relocation Assistance -$ Site Development (Not it Contract) -$ Other Costs (Legal/Condemnation) -$ Site Subtotal -$

Planning:Architect/Engineering Fees 144,000.00$ DSA Plan Check Fees 25,009.00$ CDE Plan Check Fees -$ Energy Analysis -$ Preliminary Tests (Soil, Foundation, Asbestos) 5,000.00$ Other Costs (Advertising, Printing) 3,000.00$ Planning Subtotal 177,009.00$

Construction:Main Building Contractor 1,961,500.00$ Construction Management -$ Other Construction (Not in Contract) - Moving -$ Construction Subtotal 1,961,500.00$

Construction Soft Cost:Inspections (IOR) 10,000.00$ Construction Tests (Testing Laboratory) 10,000.00$ Furniture & Equipment -$ Contingencies 10% 196,150.00$ Construction Soft Cost Subtotal 216,150.00$ Total 2,354,659.00$ Funding 2,354,659.00$

-$

Funding:Fund 40 2,354,659.00$ Total 2,354,659.00$

142


Date: May 10, 2016 Subject: First Reading of Revised Administrative Regulation 6142.1- Sexual

Health and HIV/AIDS Prevention Instruction Responsible Staff: Victor M. Villar, Associate Superintendent of Educational Services Enrique Lopez, Curriculum and Instruction Director Agenda Placement: New Business Background/ rationale: Policy and regulation updated to reflect NEW LAW (AB 329) which requires districts to provide comprehensive sexual health education in grades 7-12 and to integrate such instruction with HIV prevention education. Policy also updated to clarify requirements related to parental consent. Regulation adds new section on "Definitions" and, pursuant to AB 329, expands program criteria and merges the components of sexual health education and HIV prevention education.

Financial impact: None


The Superintendent recommends the Board approve the first reading of Administrative Regulation 6142.1 – Sexual Health and HIV/AIDS Prevention Instruction.


Administrative Regulation 6142.1

143

Madera USD

Administrative Regulation AR 6142.1 (a)

Sexual Health And HIV/AIDS Prevention Instruction Definitions Comprehensive sexual health education means education regarding human development and sexuality, including education on pregnancy, contraception, and sexually transmitted infections. (Education Code 51931) HIV prevention education means instruction on the nature of human immunodeficiency virus (HIV) and acquired immune deficiency syndrome (AIDS), methods of transmission, strategies to reduce the risk of HIV infection, and social and public health issues related to HIV and AIDS. (Education Code 51931) (cf. 6142.8 – Comprehensive Health Education) (cf. 6143 – Courses of Study) Age appropriate refers to topics, messages, and teaching methods suitable to particular ages or age groups of children and adolescents, based on developing cognitive, emotional and behavioral capacity typical for the age or age group. (Education Code 51931) Medically accurate means verified or supported by research conducted in compliance with scientific methods and published in peer-reviewed journals, where appropriate, and recognized as accurate and objective by professional organizations and agencies with expertise in the relevant field, such as the federal Centers for Disease Control and Prevention, the American Public Health Association, the American Academy of Pediatrics, and the American College of Obstetricians and Gynecologists. (Education Code 51931) Instruction and Materials General Criteria for Instruction and Materials The Superintendent or designee shall ensure that the district's comprehensive sexual health and HIV/AIDS prevention instruction and materials are: (Education Code 51933, 51934) 1. Are age appropriate Age appropriate refers to topics, messages, and teaching methods suitable to particular ages or age groups of children and adolescents, based on developing cognitive, emotional, and behavioral capacity typical for the age or age group.

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2. Are factually and medically accurate and objective Medically accurate means verified or supported by research conducted in compliance with scientific methods and published in peer-reviewed journals, where appropriate, and recognized as accurate and objective by professional organizations and agencies with expertise in the relevant field, such as the federal Centers for Disease Control and Prevention, the American Public Health Association, the American Academy of Pediatrics, and the American College of Obstetricians and Gynecologists. 3. Available on an equal basis to a student who is an English learner, consistent with the

existing curriculum and alternative options for an English learner, as otherwise provided in the Education Code.

(cf. 6174 - Education for English Language Learners) 3. Align with and support the following perpses as specified in Education Code 51930:

a. a. To provide students with the knowledge and skills necessary to protect their sexual and reproductive health from HIV and other sexually transmitted infections and from unintended pregnancy

a. b. To provide students with the knowledge and skills they need to develop healthy attitudes concerning adolescent growth and development, body image, gender, sexual orientation, relationships, marriage, and family

a. c. To promote understanding of sexuality as a normal part of human development

a. d. To ensure students receive integrated, comprehensive, accurate, and unbiased

sexual health and HIV prevention instruction and provide educators with clear tools and guidance to accomplish that end

a. e. To provide students with the knowledge and skills necessary to have healthy, positive, and safe relationships and behaviors

4. Are appropriate for use with students of all races, genders, sexual orientations, and ethnic

and cultural backgrounds; and students with disabilities; English learners (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 1312.3 - Uniform Complaint Procedures) (cf. 6174 – Education for English Language Learners) 5. Are available on an equal basis to a student who is an English learner, consistent with the

existing curriculum and alternative options for an English learner as otherwise provided in the Education Code.

6. Accessible to students with disabilities, including, but not limited to, the provision of a

modified curriculum, materials, and instruction in alternative formats and auxiliary aids.

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6. Not teaching or promoting religious doctrine. 7. Not reflecting Do not reflect or promote bias or promoting prejudice against students any

person in protected categories of discrimination pursuant to Education Code 220 8. Affirmatively recognize that people have different sexual orientations and, when

discussing or providing examples of relationships and couples, shall be inclusive of same-sex relationships

9. Teach students about gender, gender expression, and gender identity, and explore the

harm of negative gender stereotypes 10. Encourage students to communicate with their parents/guardians and other trusted adults

about human sexuality and provide the knowledge and skills necessary to do so 11. Teach the value of and prepare students to have and maintain committed relationships

such as marriage 12. Provide students with knowledge and skills they need to form healthy relationships that

are based on mutual respect and affection and are free from violence, coercion, and intimidation

(cf. 5145. 3 - Nondiscrimination/Harassment) 13. Provide students with knowledge and skills for making and implementing healthy

decisions about sexuality, including negotiation and refusal skills to assist students in overcoming peer pressure and using effective decision-making skills to avoid high-risk activities

14. Do not teach or promote religious doctrine Other District courses that may include subject matter related to that which is presented in either HIV/AIDS prevention or comprehensive sexual health instruction, shall not be subject to the requirements of Education Code 51930-51939 pertaining to instructional content, teacher training, and parental notification and consent, if such courses contain: (Education Code 51932) 1. Solely a description or illustration of human reproductive organs that may appear in a

textbook adopted pursuant to law on physiology, biology, zoology, general science, personal hygiene, or health.

(cf. 6142.8 - Comprehensive Health Education) (cf. 6142.93 - Science Instruction) 2. Instruction or materials that discuss gender, sexual orientation, or family life and do not

discuss human reproductive organs and their function.

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(cf. 6143 - Courses of Study) Additional Requirements for HIV/AIDS Prevention Instruction HIV/AIDS prevention instruction shall be offered at least once in junior high or middle school and once in high school. (Education Code 51934) Instruction shall accurately reflect the latest information and recommendations from the United States Surgeon General, the federal Centers for Disease Control and Prevention, and the National Academy of Sciences. The District's curriculum shall satisfy the criteria listed in items #1-7 in the section entitled "Instruction and Materials" above and shall also include: (Education Code 51931, 51934) Components of Sexual Health and HIV Prevention Education The district’s comprehensive sexual health education and HIV prevention education for students in grades 7-12, in addition to complying with the criteria listed above in the section “General Criteria for Instruction and Materials,’ shall include all of the following: (Education Code 51934) 1. Information on the nature of HIV/AIDS and its and other sexually transmitted infections

and their effects on the human body. 2. Information on the manner in which HIV is and is not transmitted, including information

on activities that present the highest risk of HIV infection. Information on the manner in which HIV and other sexually transmitted infections are and are not transmitted, including information on the relative risk of infection according to specific behaviors, including sexual behaviors and injection drug use

3. Discussion of methods to reduce the risk of HIV infection, including: Information that

abstinence from sexual activity and injection drug use is the only certain way to prevent HIV and other sexually transmitted infections, and that abstinence from sexual intercourse is the only certain way to prevent unintended pregnancy

The instruction shall provide information about the value of delaying sexual activity while also providing medically accurate information on other methods of preventing HIV and other sexually transmitted infections and pregnancy.

(cf. 5141.25 – Availability of Condoms) (cf. 5146 – Married/Pregnant/Parenting Students)

a. Emphasis that sexual abstinence, monogamy, the avoidance of multiple sexual partners, and abstinence from intravenous drug use are the most effective means for HIV/AIDS prevention.

b. Statistics based upon the latest medical information citing the failure and success

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rates of condoms and other contraceptives in preventing sexually transmitted HIV infection.

c. Information on other methods that may reduce the risk of HIV transmission from

intravenous drug use. 4. Discussion of the public health issues associated with HIV/AIDS. Information about the

effectiveness and safety of all federal Food and Drug Administration (FDA) approved methods that prevent or reduce the risk of contracting HIV and other sexually *transmitted infections, including use of antiretroviral medication, consistent with the Centers for Disease Control and Prevention

5. Information on local resources for HIV testing and medical care. Information about the

effectiveness and safety of reducing the risk of HIV transmission as a result of injection drug use by decreasing needle use and needle sharing

6. Development of refusal skills to assist students in overcoming peer pressure and using

effective decision-making skills to avoid high-risk activities. Information about the treatment of HIV and other sexually transmitted infections, including how antiretroviral therapy can dramatically prolong the lives of many people living with HIV and reduce the likelihood of transmitting HIV to others

7. Discussion about societal views on HIV and AIDS, including addressing unfounded

stereotypes and myths regarding persons with HIV and AIDS and emphasizing compassion for persons living with HIV/AIDS.

The instruction shall emphasize that successfully treated HIV-positive individuals have a normal life expectancy, all people are at some risk of contracting HIV, and that testing is the only way to know if one is HIV-positive

8. Information about local resources, how to access local resources, and students’ legal

rights to access local resources for sexual and reproductive health care such as testing and medical care for HIV and other sexually transmitted infections and pregnancy prevention and care, as well as local resources for assistance with sexual assault an intimate partner violence

9. Information about the effectiveness and safety of FDA-approved contraceptive methods

in preventing pregnancy, including but not limited to, emergency contraception. Instruction on pregnancy shall include an objective discussion of all legally available pregnancy outcomes, including, but not limited to:

a. Parenting, adoption, and abortion

b. Information on the law on surrendering physical custody of a minor child 72 hours of

age or younger, pursuant to Health and Safety Code 1255.7 and Penal Code 271.5

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c. The importance of prenatal care

10. Information about sexual harassment, sexual assault, adolescent relationship abuse, intimate partner violence, and sex trafficking

Additional Requirements for Sexual Health Instruction The District's sexual health education curriculum shall satisfy the criteria listed in items #1-7 in the section entitled "Instruction and Materials" above as well as the following criteria: (Education Code 51931, 51933) 1. Instruction and materials shall encourage a student to communicate with his/her

parents/guardians about human sexuality. 2. Instruction and materials shall teach respect for marriage and committed relationships. 3. Beginning in grade 7, instruction and materials shall teach that abstinence from sexual

intercourse is the only certain way to prevent unintended pregnancy, teach that abstinence from sexual activity is the only certain way to prevent sexually transmitted diseases, and provide information about the value of abstinence while also providing medically accurate information on other methods of preventing pregnancy and sexually transmitted diseases.

4. Beginning in grade 7, instruction and materials shall provide information about sexually

transmitted diseases. This instruction shall include how sexually transmitted diseases are and are not transmitted, the effectiveness and safety of all federal Food and Drug Administration (FDA) approved methods of reducing the risk of contracting sexually transmitted diseases, and information on local resources for testing and medical care for sexually transmitted diseases.

5. Beginning in grade 7, instruction and materials shall provide information about the

effectiveness and safety of all FDA-approved contraceptive methods in preventing pregnancy, including, but not limited to, emergency contraception.

(cf. 5141.25 - Availability of Condoms) 6. Beginning in grade 7, instruction and materials shall provide students with skills for

making and implementing responsible decisions about sexual conduct. (cf. 5146 - Married/Pregnant/Parenting Students) 7. Beginning in grade 7, instruction and materials shall provide students with information

on the law concerning surrendering physical custody of a minor child 72 hours or younger, pursuant to Health and Safety Code 1255.7 and Penal Code 271.5.

149

(cf. 6143 - Courses of Study) Professional Development The district's instruction comprehensive sexual health education and HIV prevention education shall be provided by instructors trained in the appropriate courses who are knowledgeable of the most recent medically accurate research on human sexuality, healthy relationships, pregnancy, and sexually transmitted diseases HIV and other sexually transmitted infections. (Education Code 51932 51931, 51933, 51934) The Superintendent or designee shall cooperatively plan and conduct in-service training for all District personnel who provide HIV/AIDS prevention education, through regional planning, joint powers agreements, or contract services. (Education Code 51935) (cf. 4131 - Staff Development) In developing and providing in-service training, the Superintendent or designee shall cooperate and collaborate with the teachers who provide HIV/AIDS prevention education and with the California Department of Education (CDE). (Education Code 51935) The district shall periodically conduct in-service training to enable personnel to learn new developments in the scientific understanding of HIV/AIDS. In-service training shall be voluntary for District personnel who have demonstrated expertise or received in-service training from the CDE or federal Centers for Disease Control and Prevention. (Education Code 51935) The Superintendent or designee may expand HIV/AIDS in-service training to cover the topic of comprehensive sexual health education for district personnel teaching comprehensive sexual health education to learn new developments in the scientific understanding of sexual health. (Education Code 51935) Use of Consultants or Guest Speakers The Superintendent or designee may contract with outside consultants or guest speakers, with expertise in comprehensive sexual health or HIV/AIDS prevention education, including those who have developed multilingual curricula or curricula accessible to persons with disabilities, to deliver the instruction or to provide training for District personnel comprehensive sexual health and HIV prevention education or to provide training for district personnel. All outside consultants and guest speakers shall have expertise in comprehensive sexual health education and HIV prevention education and knowledge of the most recent medically accurate research on the relevant topic(s) covered in the instruction. The Superintendent or designee shall ensure that any instruction provided by an outside speaker or consultant complies with Board policy, administrative regulation, and Education Code 51930-51939. (Education Code 51933, 51934, 51936) (cf. 6145.8 - Assemblies and Special Events)

150

Parent/Guardian Notification At the beginning of each school year, or at the time of a student's enrollment, the Superintendent or designee shall notify parents/guardians shall be notified about instruction in comprehensive sexual health education and HIV/AIDS prevention education, as well as research on student health behaviors and risks, planned for the coming year. The notice shall advise parents/guardians: (Education Code 48980, 51938) 1. That written and audiovisual educational materials to be used in comprehensive sexual

health and HIV/AIDS prevention education are available for inspection 2. That parents/guardians may request in writing that their child not receive comprehensive

sexual health or HIV/AIDS prevention education. That parents/guardians have a right to excuse their child from comprehensive sexual health or HIV prevention education, or research on student health behaviors and risks, provided they submit their request in writing to the district

3. That parents/guardians have a right to request a copy of Education Code 51930-51939 4. Whether the comprehensive sexual health or HIV/AIDS prevention education will be

taught by district personnel or outside consultants

If the district chooses to use outside consultants or to hold an assembly with guest speakers to teach the deliver comprehensive sexual health or HIV/AIDS prevention education, the notification shall include: (Education Code 51938)

a. The date of the instruction b. The name of the organization or affiliation of each guest speaker c. Information stating the right of the parent/guardian to request a copy of Education

Code 51933, 51934, and 51938 If the arrangements for instruction by outside consultants or guest speakers are made after the beginning of the school year, the District Superintendent or designee shall notify parents/guardians by mail or another commonly used method of notification no fewer than 14 days before the instruction is given. (Education Code 51938) (cf. 5145.6 - Parental Notifications) Parents/guardians shall be asked to sign and return to the school an acknowledgment that they have received the notification. If a parent/guardian wishes to excuse his/her child from instruction, he/she must provide a separate written request, as specified in Board policy.

151

Nonapplicability to Certain Instruction or Materials The requirements of Education Code 51930-51939 pertaining to instructional content, teacher training, and parental notification and consent shall not apply to the following: (Education Code 51932) 1. 1. A description or illustration of human reproductive organs that may appear in a

textbook, adopted pursuant to law, if the textbook does not include other elements of comprehensive sexual health education or HIV prevention education

(cf. 6142.393- Science Instruction) 1. 2. Instruction or materials that discuss gender, gender identity, gender expression,

sexual orientation, discrimination, harassment, bullying, intimidation, relationships, or family and do not discuss human reproductive organs and their functions

Regulation MADERA UNIFIED SCHOOL DISTRICT approved: December 13, 2011 Madera, California

152


Date: May 10, 2016 Subject: First Reading of Program Adoption Recommendation for English

Language Arts and English Language Development for Grades 7-12 Responsible Staff: Victor M. Villar, Associate Superintendent of Educational Services

Enrique Lopez, Director of Curriculum, Instruction and Assessment


High school textbook adoption for English Language Arts/ELD which is aligned specifically to the

ELA/ELD Common Core State Standards (CCSS). The newly adopted StudySync curriculum is

organically integrated reading, writing, listening and speaking with non-fiction texts while

incorporating technology to accelerate student learning. Financial impact: To Be Determined. Funding Source: District Instructional Material Funds Superintendent’s recommendation: The Superintendent recommends the Board approve the first reading of program adoption for English Language Arts and English Language Development for Grades 7-12. Supporting documents attached: 7-12 English Language Arts and English Language Development Adoption Committee Recommendation and Rationale

153

2016 Secondary Textbook Adoption Committee

English Language Arts / English Language Development

Middle School

Participant Name Grade Level Site Represented

Lisa Davis EL TSA Desmond MS

Erica Gamino C&I Coach Desmond MS

Vivian Uchima TSA MLK MS

Brooke Matthews ELA 7th Grade MLK MS

Elizabeth Puga ELA 7th Grade MLK MS

Carmen Velasquez-

Hernandez

Newly Arrived MLK MS

Cherokee Bingham ELA 8th Grade MLK MS

Theresa Needham ELA 8th Grade Desmond MS

Steve Hernandez ELA 8th Grade T.J. MS

High School

Participant Name Grade Level Site Represented

Diane Harper ELA II MHS

Beck Crecelius ELA I MHS

Ian Fleming ELA II MHS

Christine Frick ELD MHS

Rheanna Lipari ELA III MHS

Gini Cummings VP of C&I MHS

Alicia Jackson TSA MSHS

Carol Ahrabian ELD/ELD IV MSHS

Rheanna Andrews ELA II MSHS

Valerie Cantu ELA II MSHS

Brandon Gilles ELA III MSHS

Geoff Hardcastle ELA II MSHS

Brad Holck ELA I MSHS

James Hume ELA I MSHS

Kathleen Kennedy ELA IV MSHS

Ericka Moran ELD MSHS

Christi Prince ELA II MSHS

Talia Wasson ELA II MSHS

Scott Weber ELA III MSHS

Acacia Wilson ELD/ELA III MSHS

154


Date: May 10. 2016 Subject: Request Approval of Memorandum of Understanding regarding

instructional services between Merced College Horticulture and Madera

Unified School District for the California Career Pathway Trust (CCPT) Responsible Staff: Victor M. Villar, Associate Superintendent of Educational Services

Sheryl Sisil, Director of College and Career Readiness


In 2014 Madera Unified was awarded a CCPT grant to Enhance the Plant Science Pathway. Apart

of the initial grant was a partnership with Merced College Horticulture to provide a pathway for

students graduating from Madera Unified to continue their education.

Merced College Contributions

Provide Merced College Horticulture program pamphlets and registration materials.

Develop 2+2 Articulations with horticulture program at Madera South High School.

Coordinate a Horticulture CTE competition and host Madera South High School

Horticulture Students at the Merced College Career Technical Education Field Day.

Provide pathway development sessions through onsite visits to Madera South High School

Horticulture Classes.

Provide Horticulture in-service training for Madera South High School CTE faculty to

facilitate pathway development.

Provide a place for Madera South High School Students to do field trips to visit college

horticulture program.

Assist in the development of relationships with industry to foster the development of

internships for students in Horticulture.

Madera Unified Contributions

As approved in the original CCPT budget Madera Unified will provide 2 payments to

Merced College. A $10,000 payment in the 2015-2016 school year and $5,000 for 2016-

2017. These funds will help enhance the Plant Science Pathway at the community college

for students continuing from the high school pathway.

Madera Unified will handle all reporting on the Program Grant Management System

(PGMS)

Financial impact: 2015-2016 Payment to Merced College of $10,000 2016-2017 Payment to Merced College of $5,000

182

Funding Source: CCPT Grant Funds Superintendent’s recommendation: The Superintendent recommends the Board approve the Memorandum of Understanding

regarding instructional services between Merced College Horticulture and Madera Unified School

District for the California Career Pathway Trust (CCPT).

Supporting documents attached: Memorandum of Understanding between Merced College Horticulture and Madera Unified School

District

183

Memorandum of Understanding

Between

Madera Unified School District Ag. Department

and

Merced College Horticulture

This Memorandum of Understanding (MOU) sets for the terms and understanding between the

Madera Unified School District Ag. Department and Merced College Horticulture for theCalifornia Career Pathway Trust (CCPT)

Background

In 2014 Madera Unified was awarded a CCPT grant to Enhance the Plant Science Pathway.

Apart of the initial grant was a partnership with Merced College Horticulture to provide a

pathway for students graduating from Madera Unified to continue their education.

Merced College Contributions

• Provide Merced College Horticulture program pamphlets and registration materials.

• Develop 2+2 Articulations with horticulture program at Madera South High School.

• Coordinate a Horticulture CTE competition and host Madera South High School

Horticulture Students at the Merced College Career Technical Education Field Day.

• Provide pathway development sessions through onsite visits to Madera South HighSchool Horticulture Classes.

• Provide Horticulture in-service training for Madera South High School CTE faculty tofacilitate pathway development.

• Provide a place for Madera South High School Students to do field trips to visit collegehorticulture program.

• Assist in the development of relationships with industry to foster the development ofinternships for students in Horticulture.

Madera Unified Contributions

• As approved in the original CCPT budget Madera Unified will provide 2 payments to

Merced College. A $10,000 payment in the 2015-2016 school year and $5,000 for 2016-

2017. These funds will help enhance the Plant Science Pathway at the communitycollege for students continuing from the high school pathway.

• Madera Unified will handle all reporting on the Program Grant Management System(PGMS)

Duration

This MOU is at-will and may be modified by mutual consent of authorized officials Madera

Unified School District Ag. Department and Merced College Horticulture. This MOU shall

become effective upon signature by the authorized officials fromMadera Unified School DistrictAg. Department and Merced College Horticulture and will remain in effect until modified or

terminated by anyone of the partners by mutual consent. In the absence of mutual agreement bythe authorized officials from Madera Unified School District Ag. Department and MercedCollege Horticulture this MOU shall end on June 30, 2018.

184

Contact InformationPartner name: Merced College HorticulturePartner representative: Bryan Tassey

Position: Horticulture Instructor

Address: 3600 M Street, Merced, CA 95348Telephone: 209-617-0451

E-mail: [email protected]

Partner name: Madera Unified School DistrictPartner representative: Edward GonzalezPosition: Superintendent

Address: 1902 Howard Rd., Madera, CA 93637Telephone: 559-675-4500

E-mail: [email protected]

Dale:

Bryan TasscyProfessor of HonicultureMerced College

Date: _

Edward Gonzalez, Superintendent Madera Unified

185


Date: May 10, 2016 Subject: Request Approval of Agreement between Madera Unified School District

and CABE Professional Development Services (PDS) to provide assistance in the development and implementation of the Dual Immersion program effective May 11, 2016

Responsible Staff: Edward C. González, Superintendent

Victor M. Villar, Associate Superintendent of Educational Services



At the request of the Board, staff has secured a consultant to guide the District in preparing to launch

a successful and sustainable Dual Immersion program, K-12, in MUSD.

The modules and support will be provided for the 2015-16, 2016-17, 2017-18 and 2018-19 school

year.

Financial impact:

$112,000 General Fund


The Superintendent recommends the Board approve the agreement between Madera Unified School

District and CABE Professional Development Services (PDS) to provide assistance in the

development and implementation of the Dual Immersion program effective April 27, 2016.


Proposal

186

Proposal from CABE Professional Development Services to Madera Unified School District for

Support of Dual Language Immersion Programs

16033 E. San Bernardino Road, Covina, CA 91722-3900 Phone (626) 814-4441 ext. 212 Fax (626) 814-4640 1

To: Victor M. Villar, Associate Superintendent of Educational Services From: Kris Nicholls, Ph.D., Director, CABE Professional Development Services (PDS)

CC: Jan Gustafson-Corea, CEO, California Association for Bilingual Education (CABE)

Date: 5.10.16

Re: CABE Professional Development Services (PDS) Proposal for consulting and professional development in support of the development and implementation of Dual Immersion programs

Introduction

The California Association for Bilingual Education is the pioneering professional association with 40 years of experience with educational programs for Second Language Learners and has developed tools and techniques for planning and successfully implementing Dual Language Immersion (DLI) programs. We have collaborated with the district to complete a feasibility study and bring that foundation of knowledge about the district, the community as well as our deep knowledge and practical expertise with Dual Language Immersion.

The following modules are proposed as a way to support the vision of the district under the knowledgeable leadership of the Associate Superintendent of Educational Services to guide the district in preparing to launch a successful and sustainable Dual Language Immersion program, K-12, in MUSD.

Proposed Collaboration for May 10, 2016 through June 30, 2019

The modules and support listed below are offered for your consideration for each year of the contract and can be customized to your budget, specific goals, and level of support needed. The modules are listed in a recommended order, starting with the Feasibility Study to help identify the possible locations for the Dual Immersion programs as well as to gauge parental interest in the programs. The next recommended module is an introduction to DLI programs for the Superintendent and his Cabinet. At the beginning of the 2016-2017 school year, we recommend holding Module 3, the Elementary DLI Intensive Institute. Although DLI teachers may not yet have been selected, this work is designed to begin looking at all aspects of planning and implementing a successful, sustainable program. It is designed to help the district stakeholders consider implications and make decisions about the program model, policies that may need to be developed, the importance of outreach and how to successfully implement it. Module 4 is also recommended for fall 2016, as there may be Human Resources implications as teacher recruitment moves forward and curriculum considerations necessary for the DLI program. Once the DLI teachers are selected, then Module 5 can be delivered to assist them in better understanding what a high quality DLI program and instruction looks like in a classroom. Module 6 should be held in late fall/early winter, as assessment decisions may need time for district/board consideration and/or translation. Once the elementary DLI program is off to its second year, planning for the secondary DLI program can commence, with a similar Secondary DLI Intensive Institute (Module 7) and Human Resources policies, Secondary Scheduling, Curriculum Selection and Development opportunity (Module 8). Below each module is described in detail by recommended year of presentation.

187




Proposed for 2015-2016 (Elementary Planning and Development):

Module 1. Feasibility Study to Identify Potential Sites for Dual Language Immersion (DLI) Programs

# of Days By Whom

Total # of Consultant

Days

Parent/community focus groups and survey • Hold organized focus group meetings with parents to elicit their

ideas, opinions, goals, questions, and concerns regarding the preservation and promotion of heritage languages in the district and the possibility of a dual immersion program

• Send a brief attitudinal survey electronically to parents according to their self-identified primary language to elicit their ideas, opinions, goals, and any questions/concerns regarding the possibility of a dual immersion program in the district and their potential interest in registering their child(ren) in the program

2 days

District staff and CABE PDS consultant

2 days

Site Walk-Throughs • Brief visits to an elementary school, middle school, and high

school for the CABE PDS consultant to assure understanding of current district initiatives in curriculum and instruction

1 day


1 day

Data Review • Analyze district demographic data to assist in determining the

best location(s) to establish robust, sustainable DLI program(s) that will ultimately serve students, K-12

1 day


1 day

Report to Board of Education • Collaboratively present results of feasibility study to the Board

1 day


1 day

Total number of consultant days proposed for Feasibility Study to Identify Potential Sites for Dual Language Immersion Programs:

5 days $17,500

Module 2. Cabinet Introduction, Program Overview, and Policy Feedback

# of Days By Whom


Days A brief introduction to dual immersion • Definition, goals, research-base • School and dual immersion program design • Curriculum, professional development • Seal of Biliteracy progression

A facilitated planning and feedback session regarding • Parent commitment form • Priorities in registration • Marketing and recruitment

o Enrollment, transfers, lottery, wait lists • Recruitment of certificated and classified staff

Audience: Those at the cabinet level with responsibilities including areas impacting programmatic decisions and proposed policy recommendations

1 day


1 day

Total number of consultant days proposed for Introduction, Program Overview, and Policy Feedback:

1 day $3,500

188




Proposed for 2016-2017 (Elementary Planning and Development):

District Coaching/Planning Day to Support Elementary DLI Program Development

# of Days By Whom


Days Full-day coaching/planning with the Director(s), Coordinator(s), or others to plan, adjust, assess, and preview content for each module for 2015-2016.

1 day

District staff and

CABE consultant

1 day

Total number of consultant days proposed for District Coaching/Planning Days to Support Elementary DLI Program Development:

1 day $3,500

Module 3. Elementary Dual Language Immersion (DLI) Intensive Institute

# of Days By Whom


Days In-depth examination of the research and practice of dual language immersion, 90:10 and 50:50 • Research on both models • Daily schedule by language and content area • Implications as program grows from elementary to secondary • Creating a purposeful, sustainable program to ultimately implement

across multiple sites with fidelity Getting the word out • Student recruitment • Certificated and classified recruitment

Professional development opportunities • District and state assessments

o Language o Content area

Audience: DLI teachers, potential DLI teachers, site administrator(s), DELAC President, Coordinators of English Learners (ELs), Human Resources (HR; certificated and classified), Directors of Curriculum and Instruction (C&I), Instructional Media, Special Education (SPED), Pre-K, Gifted and Talented (GATE), and Testing/Accountability

2 days

District staff and

CABE PDS consultant

2 days

Total number of consultant days proposed for Elementary Dual Language Immersion (DLI) Intensive Institute:

2 days $7,000

189




Module 4. Human Resources (HR) Policies, Elementary Curriculum Selection and Development

# of Days By Whom


Days

Facilitated discussion of potential impact on HR policies • Recruitment of certificated and classified staff

o Job description o Authorization required for DLI program o Possible stipend consideration o Job security (placement in program)

Audience: Director(s) of HR (certificated and classified), ELs, C&I, and site administrator(s)

½ day


½ day

Facilitated discussion of potential needs for instructional materials and media to support dual immersion program • Examine inventory of current instructional materials and media to

ensure that students have equal access to curriculum in English and the target language in the classroom, library, and school

• Where materials or media are not available, develop a plan for curriculum adoption/purchase, development, or translation

Audience: DLI teachers, potential DLI teachers, Directors of C&I, Coordinators of ELs, Instructional Media, librarian(s), and site administrator(s)

½ day


½ day

Total number of consultant days proposed for Human Resources (HR) Policies, Elementary Curriculum Selection and Development:

1 day $3,500

Module 5. Professional Development on DLI Instruction and Delivery

# of Days By Whom


Days DLI Lesson Preparation and Delivery • Participants (including any instructional aides) will learn how to

prepare and deliver effective instruction for dual language learners through interactive discussion and observation of the CABE PDS consultant modeling effective DLI instruction

• Opportunities for collaboratively designing and developing lesson plans utilizing current DLI research, new state content standards (including Common Core en español and ELD), following the guidelines in the new CA State ELA/ELD framework

Audience: DLI teachers, potential DLI teachers, instructional aides, site administrator(s), district/site instructional coaches

2 days


2 days

Total number of consultant days proposed for Professional Development on DLI Instruction and Delivery:

2 days $7,000

190




Proposed for 2017-2018 (Elementary Implementation):

Module 6. Providing Appropriate Elementary Resources

# of Days By Whom


Days Review and plan for revision, translation, acquisition, or development • Classroom

o Environment materials o Formative assessments

• District o Benchmark assessments o Language assessments

Audience: DLI teachers, potential DLI teachers, site administrator(s), Coordinators of ELs, Directors of C&I, Instructional Media, and Testing/Accountability

1 day

District staff and

CABE consultant

1 day

Total number of consultant days proposed for Providing Appropriate Elementary Resources:

1 day $3,500

District Coaching/Planning Days to Support Elementary DLI Program Development

# of Days By Whom


Days Full-day coaching/planning with the Director(s), Coordinator(s), or others to plan, adjust, assess, and preview content for each module for 2016-2017

2 days

District staff and

CABE consultant

2 days

Total number of consultant days proposed for District Coaching/Planning Days to Support Elementary DLI Program Development:

2 days $7,000

District Coaching/Support Days to Support Elementary DLI Program Implementation

# of Days By Whom


Days Full-day coaching/support for Director(s), Coordinator(s), Site Administrator(s), teachers, or others in first full year of elementary implementation

6 days (3 days per site)

District staff and

CABE consultant

6 days

Total number of consultant days proposed for District Coaching/Planning Days to Support Elementary DLI Program Implementation:

6 days $21,000

191




Proposed for 2018-2019 (Elementary Implementation and Secondary Planning and Development):

District Coaching/Support Days to Support Elementary DLI Program Implementation

# of Days By Whom


Days Full-day coaching/support for Director(s), Coordinator(s), Site Administrator(s), teachers, or others in second full year of elementary implementation

6 days (3 days per site)

District staff and

CABE consultant

6 days

Total number of consultant days proposed for District Coaching/Planning Days to Support Elementary DLI Program Implementation:

6 days $21,000

Module 7. Secondary Dual Language Immersion (DLI) Intensive Institute

# of Days By Whom


Days In-depth examination of the research and practice of dual language immersion at secondary level • Research on secondary student achievement • Daily schedule by language and content area • Implications as program grows from elementary to secondary • Creating a purposeful, sustainable, vertically aligned program to

ultimately implement across multiple sites with fidelity Getting the word out • Secondary student retention and recruitment • Certificated and classified recruitment

Professional development opportunities • District and state assessments

o Language o Content area

Audience: Secondary DLI teachers, potential secondary DLI teachers, site administrator(s), academic counselor(s), DELAC President, Coordinators of English Learners (ELs), Human Resources (HR; certificated and classified), Directors of Curriculum and Instruction (C&I), Instructional Media, Special Education (SPED), Gifted and Talented (GATE), and Testing/Accountability

2 days

District staff and

CABE PDS consultant

2 days

Total number of consultant days proposed for Secondary Dual Language Immersion (DLI) Intensive Institute:

2 days $7,000

192




Module 8. Human Resources (HR) Policies, Secondary Scheduling, Curriculum Selection and Development

# of Days By Whom


Days

Facilitated discussion of potential impact on HR policies • Recruitment of certificated and classified staff

o Job description o Authorization required for DLI program o Possible stipend consideration o Job security (placement in program)

Audience: Director(s) of HR (certificated and classified) and Directors of C&I, Coordinators of ELs, and site administrator(s)

½ day (on

same day as instr. mats., below)


½ day

(on same day as instr. mats., below)

Facilitated discussion of potential needs for instructional materials and media to support dual immersion program at the secondary level • Examine inventory of current instructional materials and media to

ensure that students have equal access to curriculum in English and the target language in the classroom, library, and school

• Where materials or media are not available, develop a plan for curriculum adoption/purchase, development, or translation

Audience: DLI teachers, potential DLI teachers, Directors of C&I, Coordinators of ELs, Instructional Media, librarian(s), and site administrator(s)

½ day (on

same day as

HR pols.,

above)


½ day

(on same day as

HR policies, above)

Facilitated discussion on potential impact to secondary master schedule and course offerings • Potential impact on master schedule as DLI program moves to

secondary level o Identification of courses to be offered in target language

Potential revisions to course content to reflect higher proficiency level of incoming DLI students

Potential new courses to be offered to accommodate needs/interests of incoming DLI students

1 day


1 day

Total number of consultant days proposed for Human Resources (HR) Policies, Secondary Curriculum Selection and Development:

2 days $7,000

District Coaching/Planning Days to Support Secondary DLI Program Development

# of Days By Whom


Days Full-day coaching/planning with the Director(s), Coordinator(s), or others to plan, adjust, assess, and preview content for each module for 2018-2019

1 day

District staff and

CABE consultant

1 day

Total number of consultant days proposed for District Coaching/Planning Days to Support Secondary DLI Program Development and

Implementation:

1 day $3,500

193




Summary of Proposed CABE PDS Consulting and Professional Development:

CABE Professional Development Services Proposal Summary: # of

Consultant Days:

Cost:

2015-2016 (Elementary Planning and Development): Module 1: Feasibility Study to Identify Potential Sites for Dual Language Immersion (DLI) Programs

5 days $17,500

Module 2: Cabinet Introduction, Program Overview, and Policy Feedback 1 day $3,500 District Coaching/Planning Day 1 day $3,500

2015-2016 Subtotal: $24,500 2016-2017 (Elementary Planning and Development): Module 3: Elementary Dual Language Immersion (DLI) Intensive Institute 2 days $7,000

Module 4: Human Resources (HR) Policies, Elementary Curriculum Selection and Development 1 day $3,500

Module 5: Professional Development on DLI Instruction and Delivery 2 days $7,000 Module 6: Providing Appropriate Elementary Resources 1 day $3,500 District Coaching/Planning Days 2 days $7,000

2016-2017 Subtotal: $28,000 2017-2018 (Elementary Implementation): District Coaching/Support Days to Support Elementary DLI Program Implementation

6 days $21,000

2017-2018 Subtotal: $21,000 2018-2019 (Elementary Implementation and Secondary Planning and Development): District Coaching/Support Days to Support Elementary DLI Program Implementation

6 days $21,000

Module 7: Secondary Dual Language Immersion (DLI) Intensive Institute 2 days $7,000 Module 8: Human Resources (HR) Policies, Secondary Curriculum Selection and Development 2 days $7,000

District Coaching/Planning Days to Support Secondary DLI Program Development 1 day $3,500

2018-2019 Subtotal: $38,500 Grand Total proposed: 32 days $112,000

Duplication of materials and translation of documents (if necessary) will be the responsibility of Madera USD.

District Support

District key point people will be identified to work with CABE consultant to complete the work outlined for each module and to facilitate access to required information, data, personnel, and resources as necessary for optimal module delivery.

194




Work Schedule and Timeline Development

Upon signing the contract for the services outlined above, the California Association for Bilingual Education’s Professional Development Services (CABE PDS) and Madera USD staff will collaborate to develop a work schedule and timeline for presenting these modules.

Budgeting

Each module in this proposal has been outlined to describe the key tasks, the persons involved, and the approximate number of days for each. This provides the Madera USD Board with the flexibility to consider and approve the work outlined in each module, or portions thereof, that best address the support being sought by the district.

CABE PDS will invoice the district for the work for each module as it is completed. If additional modules are mutually agreed upon by the District and CABE PDS, then these will be billed at the daily consulting rate of $3,500 per day.

___________________________________ ______________________________________ Kris Nicholls, Ph.D. Authorized representative of Madera USD Director, Professional Development Services 1902 Howard Road California Association for Bilingual Education Madera, CA 93637 __5/10/16____________ ___________________ Date Date

195


Date: May 10, 2016 Subject: Request Approval of Commercial Warrant List Responsible Staff: Adele Nikkel, Chief Financial Officer Agenda Placement: New Business Background/ rationale: Commercial warrants are processed weekly and subsequently sent to the Board for ratification. The commercial warrants processed are within the current Board Approved budget allocations. Financial impact: Financial impact of commercial warrants processed from 04/13/16 through 04/20/16:

CURRENT YEAR CURRENT YEAR4/13/2016 4/20/2016

FOR ALL FUNDS: $876,796.13 $912,753.30 $0.00 $0.00CANCELLED WARRANTS: $0.00 -$1,149.15 $0.00TOTAL: $876,796.13 $911,604.15 $0.00 $0.00

FOR ALL FUNDS: $0.00 $0.00CANCELLED WARRANTS: $0.00TOTAL: $0.00 $0.00 $0.00 $0.00

GRAND TOTAL $1,788,400.28 Superintendent’s recommendation: Superintendent recommends approval of the Commercial Warrant List. Supporting documents attached: Payment Orders for Checks Processed on 04/13/16 and 04/20/16.

196

AGENDA ITEM


Date: May 10, 2016

Subject: First Reading of Revised Administrative Regulations – Human Resources

Responsible Staff: Edward C. González, Superintendent

Kent Albertson, Chief Human Resource Officer



The following Administrative Regulations are revised to be in accordance with the

recommendations from CSBA:

AR 4161.1/4361.1 – Personal Injury/Illness Leave

AR 4161.2/4261.2/4361.2 – Personal Leaves

AR 4261.1 – Personal Injury/Illness Leave

AR 4112.6/4212.6/4312.6 – Personnel Files (Minor Revision)

Financial impact: None.


The Superintendent recommends the Board review the first reading of the revised Administrative

Regulations – Human Resources.


Revised Administrative Regulations – Human Resources

258

AR 4161.1/4361.1

Personnel

Personal Illness/Injury Leave

Full-time certificated employees are entitled to 10 days leave of absence for personal illness

or injury (sick leave) per school year, with full pay. Employees working less than five school

days per week shall be granted comparable sick leave in proportion to the time they work.


(cf. 4161/4261/4361 - Leaves)

(cf. 4161.9/4261.9/4361.9 - Catastrophic Leave Program)

An employee may take sick leave at any time during the school year, even if credit for sick

leave has not yet been accrued. (Education Code 44978)

An employee who does not complete a given year of service shall be charged for any

unearned sick leave used as of the date of termination of service

Unused days of sick leave shall be accumulated from year to year without limitation.


At the beginning of each school year, employees shall be notified of the amount of sick leave

they have accumulated.

Any certificated employee who leaves the district after at least one school year of

employment and accepts a certificated position in another district, county office of education,

or community college district within one year shall have transferred with him/her the total

amount of accumulated sick leave. The district shall not require new employees to waive

leave accumulated in a previous district. (Education Code 44979, 44980)

Sick leave may be used by a certificated employee for absences due to:

1. Temporary inability to perform his/her duties because of illness, accident, or

quarantine, whether or not the cause of the absence arises out of and in the course of

employment (Education Code 44964)

(cf. 4157.1/4257.1/4357.1 - Work-Related Injuries)

2. Pregnancy, miscarriage, childbirth, and recovery (Education Code 44965, 44978)

(cf. 4161.8/4261.8/4361.8 - Family Care and Medical Leave)

3. Personal necessity (Education Code 44981)

(cf. 4161.2/4261.2/4361.2 - Personal Leaves)

259

http://www.gamutonline.net/displayPolicy/136107/4
























AR 4161.1/4361.1


4. Medical and dental appointments, in increments of not less than one hour

5. Industrial accidents or illnesses when leave granted specifically for that purpose has

been exhausted (Education Code 44984)

(cf. 4161.11/4361.11 - Industrial Accident/Illness Leave)

6. Illness of the employee's child, parent, spouse, registered domestic partner, or

domestic partner's child in an amount not less than the sick leave that would be

accrued by the employee during six months at his/her then current rate of entitlement

(Labor Code 233)

7. Diagnosis, care, or treatment of an existing health condition of, or preventive care for,

the employee or his/her family member as defined in Labor Code 245.5 (Labor

Code246.5)

8. Need of the employee to obtain or seek any relief or medical attention specified in

Labor Code 230(c) and 230.1(a) for the health, safety, or welfare of the employee, or

his/her child, when the employee has been a victim of domestic violence, sexual

assault, or stalking (Labor Code 246.5)

The district shall not require new employees to waive leave accumulated in a previous

district. (Education Code 44979, 44980)

6. In any calendar year, an employee may use the amount of sick leave he/she would

accrue during six months at his/her current rate of entitlement for the following:

(Labor Code 233, 246.5)

a. Need of the employee or his/her family member, as defined in Labor Code

245.5, for the diagnosis, care, or treatment of an existing health condition or

for preventive care

b. Need of the employee to seek or obtain any relief or medical attention

specified in Labor Code 230(c) and/or 230.1(a) for the health, safety, or

welfare of the employee, or his/her child, when the employee has been a

victim of domestic violence, sexual assault, or stalking

Notification of Absence

An employee shall notify the district of his/her need to be absent as soon as such need is

known, so that substitute services may be secured. This notification shall include an estimate

of the expected duration of absence. If the absence becomes longer than estimated, the

employee shall so notify the district. If the duration of absence becomes shorter than

estimated, the employee shall notify the district not later than 3 p.m. of the day preceding the

day on which he/she intends to return to work. If failure to so notify the district results in a

substitute being secured, the cost of the substitute shall be deducted from the employee's pay.

260











AR 4161.1/4361.1


(cf. 4121 - Temporary/Substitute Personnel)

Continued Absence After Available Sick Leave Is Exhausted

During each school year, when a certificated employee has exhausted all available sick leave,

including all accumulated sick leave, and, due to illness or injury, continues to be absent

from his/her duties for an additional period up to five school months, the employee shall

receive his/her regular salary minus the actual cost of a substitute to fill the position. If the

district has made every reasonable effort to secure the services of a substitute and has been

unable to do so, the amount that would have been paid to a substitute shall be deducted from

the employee's salary. (Education Code 44977)


An employee shall not be provided more than one five-month period per illness or injury.

However, if the school year ends before the five-month period is exhausted, the employee

may take the balance of the five-month period in a subsequent school year. (Education

Code 44977)

In addition, during each school year, any certificated employee who has exhausted all

available sick leave, including accumulated sick leave, and continues to be absent on account

of maternity or paternity leave (baby bonding) pursuant to Government Code 12945.2 shall

receive, for up to 12 school weeks, his/her regular salary minus the actual cost of a substitute

to fill the position or, if no substitute was employed, the amount that would have been paid

had a substitute been employed. The 12-week period shall be reduced by any period of sick

leave, including accumulated sick leave, taken during a period of such maternity or paternity

leave. (Education Code 44977.5)

If a certificated employee is not medically able to resume his/her duties after the five-month

period provided pursuant to Education Code 44977, the employee shall be placed either in

another position or on a reemployment list. Placement on the reemployment list shall be for

24 months for probationary employees or 39 months for permanent employees and shall

begin at the expiration of the five-month period. If during this time the employee becomes

medically able, he/she shall be returned to employment in a position for which he/she is

credentialed and qualified. (Education Code 44978.1)

(cf. 4116 - Probationary/Permanent Status)

261




AR 4161.1/4361.1


Verification Requirements

After any absence due to illness or injury, the employee shall verify the absence by

submitting a completed and signed district absence form to his/her immediate supervisor.

The Superintendent or designee may, at any time, require additional written verification by

the employee's physician or other authorized health care provider. Such verification shall be

required whenever an employee's absence record shows chronic absenteeism or a pattern of

absences immediately before or after weekends and/or holidays or whenever clear evidence

indicates that an absence is not related to illness or injury.

The Superintendent or designee may require an employee to visit a physician selected by the

district, at district expense, in order to receive a report on the medical condition of the

employee. The report shall include a statement as to the employee's need for further leave of

absence and a prognosis as to when the employee will be able to return to work. If the report

concludes that the employee's condition does not warrant continued absence, the

Superintendent or designee may, after giving notice to the employee, deny further leave.

Any district request for additional verification by an employee's physician or a district-

selected physician shall be in writing and shall specify that the report to be submitted to the

district should not contain the employee's genetic information.

Any genetic information received by the district on behalf of an employee shall be treated as

a confidential medical record, maintained in a file separate from the employee's personnel

file, and shall not be disclosed except in accordance with 29 CFR 1635.9.

Before returning to work, an employee who has been absent for surgery, hospitalization, or

extended medical treatment may be asked to submit a letter from his/her physician stating

that he/she is able to return to duty and stipulating any necessary restrictions or limitations.

(cf. 4032 - Reasonable Accommodation)

(cf. 4113.4/4213.4/4313.4 - Temporary Modified/Light-Duty Assignment)

Healthy Workplaces, Healthy Families Act Requirements

No employee shall be denied the right to use accrued sick days and the district shall not in

any manner discriminate or retaliate against an employee for using or attempting to use sick

leave, filing a complaint with the Labor Commissioner, or alleging district violation of Labor

Code 245-249.

262







AR 4161.1/4361.1


To ensure the district's compliance with Labor Code 245-249, the Superintendent or designee

shall:

1. At a conspicuous location in each workplace, display a poster on paid sick leave that

includes the following information:

a. That an employee is entitled to accrue, request, and use paid sick days

b. The amount of sick days provided by Labor Code 245-249

c. The terms of use of paid sick days

d. That discrimination or retaliation against an employee for requesting or using

sick leave is prohibited by law and an employee has the right to file a complaint

with the Labor Commissioner if the district discriminates or retaliates against

him/her

2. Provide at least 24 hours or three days of paid sick leave to each eligible employee to

use per year and allow eligible employees to use accrued sick leave upon reasonable

request

3. Provide eligible employees written notice, on their pay stub or other document issued

with their pay check, of the amount of paid sick leave they have available

(cf. 4112.9/4212.9/4312.9 - Employee Notifications)

4. Keep a record documenting the hours worked and paid sick days accrued and used by

each eligible employee for three years

Legal References:

EDUCATION CODE

44964 Power to grant leave of absence in case of illness, accident, or quarantine

44965 Granting of leaves of absence for pregnancy and childbirth

44976 Transfer of leave rights when school is transferred to another district

44977 Salary deduction during absence from duties up to five months after sick leave is exhausted

44977.5 Salary deduction during absence from duties for maternity or paternity leave up to 12 weeks after sick

leave is exhausted

44978 Provisions for sick leave of certificated employees

44978.1 Inability to return to duty; placement in another position or on reemployment list

44979 Transfer of accumulated sick leave to another district

44980 Transfer of accumulated sick leave to a county office of education

44981 Leave of absence for personal necessity

44983 Exception to sick leave when district adopts specific rule

44984 Industrial accident or illness

44986 Leave of absence for disability allowance applicant

LABOR CODE

220 Sections inapplicable to public employees

230 Jury duty; legal actions by domestic violence, sexual assault and stalking victims, right to time off

230.1 Employers with 25 or more employees; domestic violence, sexual assault and stalking victims, right to

time off

233 Illness of child, parent, spouse or domestic partner

263








AR 4161.1/4361.1


234 Absence control policy

245-249 Healthy Workplaces, Healthy Families Act of 2014


5601 Transfer of accumulated sick leave


2000ff-2000ff-11 Genetic Information Nondiscrimination Act of 2008

CODE OF FEDERAL REGULATIONS, TITLE 29

1635.1-1635.12 Genetic Information Nondiscrimination Act of 2008

COURT DECISIONS

Veguez v. Governing Board of Long Beach Unified School District, (2005) 127 Cal.App.4th 406


Approved: December 13, 2011 Madera, California

Revised: June 09, 2015

Revised:

264

AR 4161.2/4261.2/4361.2

Personnel

Personal Leaves

For the purpose of any personal leave offered pursuant to state law, a registered domestic

partner shall have the same rights, protections, and benefits as a spouse and protections

provided to a spouse's child shall also apply to a child of a registered domestic partner.

(Family Code 297.5)

Whenever possible, employees shall request personal leaves in advance and prepare suitable

lesson plans or instructions for a substitute employee.

(cf. 4121 - Temporary/Substitute Personnel)

Bereavement

Employees are entitled to a leave of up to three days, or five days if out-of-state travel is

required, upon the death of any member of the employee's immediate family. No deduction

shall be made from the employee's salary, nor shall such leave be deducted from any other

leave to which the employee is entitled. (Education Code 44985, 45194)

(cf. 4161/4261/4361 - Leaves)

Members of the immediate family include: (Education Code 44985, 45194)

1. The mother, father, grandmother, grandfather, or grandchild of the employee or of the

employee's spouse

2. The employee's spouse, son, son-in-law, daughter, daughter-in-law, brother, or sister

3. Any relative living in the employee's immediate household

At the employee's request, bereavement leave may be extended under personal necessity

leave provisions as provided below. (Education Code 44981, 45207)

Personal Necessity

Employees may use a maximum of seven days of their accrued personal illness/injury leave

during each school year for reasons of personal necessity. (Education Code 44981, 45207)

(cf. 4161.1/4361.1 - Personal Illness/Injury Leave)

(cf. 4261.1 - Personal Illness/Injury Leave)

Acceptable reasons for the use of personal necessity leave include:

1. Death of a member of the employee's immediate family when the number of days of

absence exceeds the limits set by bereavement leave provisions (Education

Code 44981, 45207)

265



















AR 4161.2/4261.2/4361.2

Personal Leaves

2. An accident involving the employee's person or property or the person or property of a

member of the employee's immediate family (Education Code 44981, 45207)

3. A serious illness of a member of the certificated employee's immediate family


3. Illness, preventive care, or other need of a member of the employee's family, as defined

in Labor Code 245.5 (Education Code 44981; Labor Code 246.5)


4. A classified employee's appearance in any court or before any administrative tribunal as

a litigant, party, or witness under subpoena or other order (Education Code 45207)

5. Fire, flood, or other immediate danger to the home of the employee

6. Personal business of a serious nature which the employee cannot disregard

Leave for personal necessity may be allowed for other reasons at the discretion of the

Superintendent or designee. However, no such leave shall be granted for purposes of

personal convenience, for the extension of a holiday or vacation, or for matters which can be

taken care of outside of working hours. The Superintendent or designee shall have final

discretion as to whether a request reflects personal necessity.

Advance permission shall not be required of any employee in cases involving the death of a

member of the employee's immediate family or an accident involving the employee's person

or property or the person or property of a member of his/her immediate family. For

certificated employees, Advance permission also shall not be required in cases involving the

serious illness of a member of the employee's immediate family. (Education

Code 44981, 45207)

However, the employee shall notify the Superintendent or designee of the need for the leave

as soon as practicable.

For any leave that is planned, or where the need for leave is foreseeable, an employee shall

notify the Superintendent or designee in advance. In all other circumstances, the employee

shall notify the Superintendent or designee of the need for the leave as soon as practicable.

After any absence due to personal necessity, the employee shall verify the absence by

submitting a completed and signed district absence form to his/her immediate supervisor.

266










AR 4161.2/4261.2/4361.2

Personal Leaves

Legal Duties

Classified employees called for jury duty shall be granted leave with pay up to the amount of

the difference between the employee's regular earnings and any amount received for jury

fees. (Education Code 44037)

Certificated employees also shall be granted leave for jury duty with pay up to the amount of

the difference between the employee's regular earnings and any amount received as juror's

fees.

Employees shall be granted leaves to appear in court as witnesses other than litigants or to

respond to an official order from another governmental jurisdiction for reasons not brought

about through the connivance or misconduct of the employee. Such employees shall receive

pay up to the amount of the difference between the employee's regular earnings and any

amount received for witness fees.

An employee may take time off work in order to: (Labor Code 230)

1. Serve on an inquest jury or trial jury

2. Comply with a subpoena or other court order to appear as a witness

Notices, summons, and subpoenas for court appearances shall be submitted to the district

office when requesting leave.

Leaves for Crime Victims

An employee may be absent from work in order to attend judicial proceedings related to a

crime when he/she is a victim, immediate family member of a victim, registered domestic

partner of a victim, or child of a registered domestic partner of a victim of the following

crimes: (Labor Code 230.2)

1. A violent felony as defined in Penal Code 667.5(c)

2. A serious felony as defined in Penal Code 1192.7(c)

3. A felony provision of law proscribing theft or embezzlement

For these purposes, the employee may use vacation, personal leave, personal illness/injury

leave, compensatory time off that is otherwise available to the employee, or unpaid leave.

(Labor Code 230.2)

Prior to taking time off, an employee shall give his/her supervisor a copy of the notice of

each scheduled proceeding that is provided by the responsible agency, unless advance notice

is not feasible. When advance notice is not feasible or an unscheduled absence occurs, the

267







AR 4161.2/4261.2/4361.2

Personal Leaves

employee shall, within a reasonable time after the absence, provide documentation

evidencing the judicial proceeding from the court or government agency setting the hearing,

the district attorney or prosecuting attorney's office, or the victim/witness office that is

advocating on behalf of the victim. (Labor Code 230.2)

The district shall keep confidential any records pertaining to the employee's absence from

work. (Labor Code 230.2)

Leaves for Victims of Domestic Violence or Sexual Assault

An employee who is a victim of domestic violence, sexual assault, or stalking as defined by

law may use vacation, sick leave, personal leave, or compensatory time off that is otherwise

available to him/her under the terms of his/her employment to attend to the following

activities: (Labor Code 230, 230.1, 246.5)

1. Obtain or attempt to obtain any relief, including, but not limited to, a temporary

restraining order, restraining order, or other injunctive relief to help ensure the health,

safety, or welfare of the employee or his/her child

2. Seek medical attention for injuries caused by domestic violence or sexual assault

3. Obtain services from a domestic violence shelter, program, or rape crisis center as a

result of domestic violence or sexual assault

4. Obtain psychological counseling related to an experience of domestic violence or sexual

assault

5. Participate in safety planning and take other actions to increase safety from future

domestic violence or sexual assault, including temporary or permanent relocation

Prior to taking time off, an employee shall give reasonable notice to his/her supervisor,

unless advance notice is not feasible. When an unscheduled absence occurs, the employee

shall provide, within a reasonable period of time, certification of the absence in the form of

any of the following documents: (Labor Code 230, 230.1)

1. A police report indicating that the employee was a victim of domestic violence or sexual

assault

2. A court order protecting or separating the employee from the perpetrator of an act of

domestic violence or sexual assault, or other evidence from the court or prosecuting

attorney that the employee has appeared in court

3. Documentation from a domestic violence or sexual assault counselor as defined in

Evidence Code 1037.1 or 1035.2, licensed medical professional or health care provider,

or counselor that the employee was undergoing treatment for physical or mental injuries

268








AR 4161.2/4261.2/4361.2

Personal Leaves

or abuse resulting in victimization from an act of domestic violence, sexual assault, or

stalking

The district shall maintain the confidentiality of such an employee to the extent authorized by

law. (Labor Code 230, 230.1)

Personal Leave for a Child's School Activities

Any employee who is a parent/guardian, or grandparent having custody of one or more

children who are enrolled in grades K-12, or who attend a licensed day care facility, may use

up to 40 hours of personal leave, vacation, or compensatory time off each school year in

order to: participate in school or day care activities. (Labor Code 230.8)

1. Find, enroll, or reenroll his/her child in a school or with a licensed child care provider

or to participate in activities of the school or child care provider, provided the

employee gives reasonable advance notice of the absence. Time off for this purpose

shall not exceed eight hours in any calendar month.

2. Address a school or child care emergency, provided the employee gives notice. An

emergency exists when the child cannot remain in school or with a child care provider

due to one of the following circumstances:

a. A request by the school or child care provider that the child be picked up

b. An attendance policy, excluding planned holidays, that prohibits the child

from attending or requires that the child be picked up from the school or child

care provider

c. Behavioral or discipline problems

d. Closure or unexpected unavailability of the school or child care provider,

excluding planned holidays

e. A natural disaster, including, but not limited to, fire, earthquake, or flood

(cf. 5148 - Child Care and Development)

For purposes of this leave, parent/guardian includes a parent, guardian, stepparent, foster

parent, grandparent, or person who stands in loco parentis to a child. (Labor Code 230.8)

Such leave shall not exceed eight hours in any month of the year, and the employee shall give

reasonable advance notice of the absence. (Labor Code 230.8)

(cf. 1240 - Volunteer Assistance)

269






AR 4161.2/4261.2/4361.2

Personal Leaves

In lieu of using vacation, personal leave, or compensatory time off, eligible employees may

take unpaid leave for this purpose.

If both parents/guardians of a child are employed at the same work site, this leave shall be

allowed for the first parent/guardian who applies. Simultaneous absence by the second parent

may be granted by the Superintendent or designee. (Labor Code 230.8)

Upon request by the Superintendent or designee, the employee shall provide documentation

from the school or licensed day care facility that he/she participated in school or licensed day

care facility activities on a specific date and at a particular time. (Labor Code 230.8)

Service on Education Boards, Committees, and State or Employee Organizations

Upon request, certificated employees shall be granted up to 20 school days of paid leave per

school year for service performed within the state on any education boards, commissions,

committees, or groups authorized by Education Code 44987.3 provided that all of the

following conditions are met: (Education Code 44987.3)

1. The service is performed in the state of California.

2. The board, commission, organization, or group informs the district in writing of the

service.

3. The board, commission, organization, or group agrees, prior to service, to reimburse the

district, upon the district's request, for compensation paid to the employee's substitute

and for actual related administrative costs.

Employee Organization Activities

Upon request, certificated and classified employees shall be granted a leave of absence

without loss of compensation to serve as an elected officer of a district employee

organization or any statewide or national employee organization with which the local

organization is affiliated. The leave shall include, but is not limited to, absence for purposes

of attending periodic, stated, special, or regular meetings of the body of the organization.

(Education Code 44987, 45210)

Upon request of an employee organization in the district or its state or national affiliate, a

reasonable number of unelected classified employees shall be granted a leave of absence

without loss of compensation for the purpose of attending important organizational activities

authorized by the organization. The employee organization shall provide reasonable

notification to the Superintendent or designee when requesting a leave of absence for

employees for this purpose. (Education Code 45210)

270








AR 4161.2/4261.2/4361.2

Personal Leaves

When leave is granted for any of the above purposes, the employee organization shall

reimburse the district within 10 days after receiving the district's certification of payment of

compensation to the employee. (Education Code 44987, 45210)

Religious Leave

The Superintendent or designee may grant employees up to three days of leave per year for

religious purposes, provided that the leave is requested in advance and that it does not cause

additional district expenditures, the neglect of assigned duties, or any other unreasonable

hardship on the district.

The Superintendent or designee shall deduct the cost of a substitute, when required, from the

wages of the employee who takes religious leave.

No employee shall be discriminated against for using this leave or any additional days of

unpaid leave granted for religious observances at the discretion of the Superintendent or

designee.

Spouse on Leave from Military Deployment

An employee who works an average of 20 hours or more per week and whose spouse is a

member of the United States Armed Forces, National Guard, or reserves may take up to 10

days of unpaid leave during a period that his/her spouse is on leave from deployment during

a military conflict, as defined in Military and Veterans Code 395.10. (Military and Veterans

Code 395.10)

The employee shall provide the Superintendent or designee with notice, within two business

days of receiving official notice that his/her spouse will be on leave from deployment, of

his/her intention to take the leave. The employee shall submit written documentation

certifying that his/her spouse will be on leave from deployment during the time that the leave

is requested. (Military and Veterans Code 395.10)

Leave for Emergency Duty

An employee may take time off to perform emergency duty as a volunteer firefighter, a

reserve peace officer, or emergency rescue personnel. (Labor Code 230.3)

An employee who is a volunteer firefighter shall be permitted to take temporary leaves of

absence, not to exceed an aggregate total of 14 days per calendar year, for the purpose of

engaging in fire or law enforcement training. (Labor Code 230.4)

Civil Air Patrol Leave

An employee may take up to 10 days of unpaid leave per calendar year, beyond any leave

otherwise available to employees, to respond to an emergency operational mission of the

271








AR 4161.2/4261.2/4361.2

Personal Leaves

California Civil Air Patrol, provided that the employee has been employed by the district for

at least a 90-day period immediately preceding the leave. Such leaves shall not exceed three

days for a single emergency operational mission, unless an extension is granted by the

governmental entity authorizing the mission and is approved by the Superintendent or

designee. (Labor Code 1501, 1503)

The employee shall give the district as much advance notice as possible of the intended dates

of the leave. The Superintendent or designee may require certification from the proper Civil

Air Patrol authority to verify the eligibility of the employee for the leave and may deny the

leave if the employee fails to provide the required certification. (Labor Code 1503)

Legal Reference:

EDUCATION CODE

44036-44037 Leaves of absence for judicial and official appearances

44963 Power to grant leaves of absence (certificated)

44981 Leave of absence for personal necessity (certificated)

44985 Leave of absence due to death in immediate family (certificated)

44987 Service as officer of employee organization (certificated)

44987.3 Leave of absence to serve on certain boards, commissions, etc.

45190 Leaves of absence and vacations (classified)

45194 Bereavement leave of absence (classified)

45198 Effect of provisions authorizing leaves of absence

45207 Personal necessity (classified)

45210 Service as officer of employee organization (classified)

45240-45320 Merit system, classified employees

EVIDENCE CODE

1035.2 Sex assault counselor; definition

1037.1 Domestic violence counselor; definition

FAMILY CODE

297-297.5 Registered domestic partner rights, protections, and benefits

GOVERNMENT CODE

3543.1 Release time for representatives of employee organizations

12945.1-12945.2 California Family Rights Act

LABOR CODE

230-230.2 Leave for victims of domestic violence, sexual assault, or specified felonies

230.3 Leave for emergency personnel

230.4 Leave for volunteer firefighters

230.8 Leave to visit child's school

233 Illness of child, parent, spouse, domestic partner or domestic partner's child

234 Absence control policy

246.5 Paid sick days, purposes for use

1500-1507 Civil Air Patrol leave

MILITARY AND VETERANS CODE

395.10 Leave when spouse on leave from military deployment

PENAL CODE

667.5 Violent felony, defined

1192.7 Serious felony, defined

CALIFORNIA CONSTITUTION

Article 1, Section 8 Religious discrimination


2601-2654 Family and Medical Leave Act

AR 4161.2/4261.2/4361.2

272




Personal Leaves


2000d-2000d-7 Title VII, Civil Rights Act of 1964

COURT DECISIONS

Rankin v. Commission on Professional Competence, (1988) 24 Cal.3d 167

PUBLIC EMPLOYMENT RELATIONS BOARD DECISIONS

Berkeley Council of Classified Employees v. Berkeley Unified School District, (2008) PERB Decision No. 1954


WEB SITES

California Federation of Teachers: http://www.cft.org

California School Employees Association: http://www.csea.com

California Teachers Association: http://www.cta.org

Public Employment Relations Board: http://www.perb.ca.gov




Revised:

273

http://www.cft.org/

http://www.csea.com/

http://www.cta.org/

http://www.perb.ca.gov/

AR 4261.1

Personnel


Classified employees employed five days a week are entitled to 12 days leave of absence

with full pay for personal illness or injury (sick leave) per fiscal year. Employees who work

less than a full fiscal year or fewer than five days a week (part-time employees) shall be

granted sick leave in proportion to the time they work. However, any part-time employee

whose work hours are so few as to entitle him/her to less than 24 hours of paid sick leave per

fiscal year shall be granted sick leave pursuant to Labor Code 246, if he/she is eligible.

(Education Code 45191; Labor Code 245-249)

(cf. 4161/4261/4361 - Leaves)

Use of Sick Leave

A classified employee may use personal illness or injury leave granted by the district for the

following purposes:

1. Absences caused by accident or illness, whether or not the absence arises out of or in

the course of employment, or by quarantine which results from contact during the

performance of the employee's duties with other persons having a contagious disease


2. Absences due to pregnancy, childbirth, and recovery (Education Code 45193)


3. Cases of personal necessity as specified in Education Code 45207

(cf. 4161.2/4261.2/4361.2 - Personal Leaves)

4. Medical or dental appointments, in increments of not less than one hour

5. Cases of industrial accident or illness when leave granted specifically for that purpose

has been exhausted (Education Code45192)

(cf. 4261.11 - Industrial Accident/Illness Leave)

6. Illness of the employee's child, parent, spouse, registered domestic partner, or domestic

partner's child, up to the amount of leave that would be accrued during six months for

personal illness or injury (Labor Code 233)

7. Diagnosis, care, or treatment of an existing health condition of, or preventive care for, the

employee or his/her family member as defined in Labor Code 245.5 (Labor Code 246.5)

8. Need of the employee to obtain or seek any relief or medical attention specified in Labor

Code 230(c) and 230.1(a) for the health, safety, or welfare of the employee, or his/her child,

when the employee has been a victim of domestic violence, sexual assault, or stalking (Labor

Code 246.5)

274

















AR 4261.1


6. In any calendar year, an employee may use the amount of sick leave he/she would

accrue during six months at his/her current rate of entitlement for the following:

(Labor Code 233, 245.5, 246.5)

a. Need of the employee or his/her family member, as defined in Labor Code

245.5, for the diagnosis, care, or treatment of an existing health condition or for

preventive care

b. Need of the employee to seek or obtain any relief or medical attention specified

in Labor Code 230(c) and 230.1(a) for the health, safety, or welfare of the

employee, or his/her child, when the employee has been a victim of domestic

violence, sexual assault, or stalking

An employee may take leave for personal illness or injury at any time during the year, even if

credit for such leave has not yet been accrued. However, a new full-time classified employee

shall not be entitled to more than six days of sick leave until he/she has completed six months

of active service with the district. (Education Code 45191)

Unused days of sick leave shall be accumulated from year to year without limitation.


An employee shall reimburse the district for any unearned sick leave used as of the date of

his/her termination.

The district shall not require newly employed classified employees to waive leave

accumulated in a previous district. However, if the employee's previous employment was

terminated for cause, the transfer of the accumulated leave shall be made only if approved by

the Governing Board. (Education Code 45202)

Notification of Absence

An employee shall notify the Superintendent or the designated manager or supervisor of

his/her need to be absent as soon as such need is known so that the services of a substitute

may be secured as necessary. This notification shall include an estimate of the expected

duration of absence. If the absence becomes longer than estimated, the employee shall so

notify the district. If the duration of absence becomes shorter than estimated, the employee

shall notify the district not later than 3 p.m. of the day preceding the day on which he/she

intends to return to work. If the employee fails to notify the district and the failure results in a

substitute being secured, the cost of the substitute shall be deducted from the employee's pay.

275

AR 4261.1


Continued Absence After Available Sick Leave Is Exhausted/Differential Pay

Each year, each regular classified employee shall be credited with no fewer than 100 working

days of paid leave for personal illness or injury, including current year and accumulated days

of leave. When the current year and accumulated days at full pay are exhausted, the

remainder of the 100 days shall be compensated at 50 percent of the employee's regular

salary. Any of the 100 days of leave not used during the year in which they are credited shall

be forfeited and shall not accumulate from year to year. This paid leave shall be exclusive of

any other paid leave, holidays, vacation, or compensatory time to which the employee may

be entitled. (Education Code 45196)

Verification Requirements

After any absence due to illness or injury, the employee shall submit a completed and signed

district absence form to his/her immediate supervisor.

The Superintendent or designee may, at any time, require additional written verification by

the employee's physician or medical practitioner. Such verification shall be required

whenever an employee's absence record shows chronic absenteeism or a pattern of absences

immediately before or after weekends and/or holidays or whenever available evidence clearly

indicates that an absence is not related to illness or injury.

In addition, the Superintendent or designee may require an employee to visit a physician

selected by the district, at district expense, in order to receive a report on the medical

condition of the employee. The report shall include a statement as to the employee's need for

additional leave of absence and a prognosis as to when the employee will be able to return to

work. If the report concludes that the employee's condition does not warrant continued

absence, the Superintendent or designee may, after giving notice to the employee, deny the

request for additional leave.

Any district request for additional verification by an employee's physician or a district-

selected physician shall be in writing and shall specify that the report to be submitted to the

district should not contain the employee's genetic information.

Any genetic information received by the district on behalf of an employee shall be treated as

a confidential medical record, maintained in a file separate from the employee's personnel

file, and shall not be disclosed except in accordance with 29 CFR 1635.9.

Before returning to work, an employee who has been absent for surgery, hospitalization, or

extended medical treatment may be asked to submit a letter from his/her physician stating

that he/she is able to return and stipulating any recommended restrictions or limitations.

(cf. 4032 - Reasonable Accommodation)

(cf. 4113.4/4213.4/4313.4 - Temporary Modified/Light-Duty Assignment)

276






AR 4261.1


Accrual of Leave

Any classified employee employed five days a week is entitled to 12 days leave of absence,

with full pay, for personal illness or injury per fiscal year. An employee who serves less than

a full fiscal year or fewer than five days a week shall be granted comparable leave in

proportion to the time he/she works. (Education Code 45191)

(cf. 4161/4261 - Leaves)

(cf. 4161.9/4261.9/4361.9 - Catastrophic Leave Program)

An employee may take leave for personal illness or injury at any time during the year, even if

credit for such leave has not yet been accrued. However, a new employee shall not be entitled

to more than six days of such leave until he/she has completed six months of active service

with the district. (Education Code 45191)

Unused days of personal illness or injury leave shall be accumulated from year to year

without limitation. (Education Code45191)

At the beginning of each school year, each employee shall be notified of the amount of leave

which he/she has accumulated.

Upon employment with the district, a new classified employee shall receive credit for any

personal illness or injury leave accumulated in a previous school district, county office of

education, or community college district if he/she left employment with that district within

the previous year and had been employed by the previous district for at least one year. If the

employee's previous employment had been terminated for cause, the Governing Board may

determine whether to accept the transfer of the accumulated leave. (Education Code 45202)

An employee who does not complete a given year of service shall be charged for any

unearned personal illness or injury leave used as of the date of termination.

Extension of Leave

A permanent employee who is absent because of a personal illness or injury and who has

exhausted all available personal illness or injury leave, vacation, compensatory overtime, and

any other paid leave shall be so notified, in writing, and offered an opportunity to request

additional leave. The Board may grant the employee additional leave, paid or unpaid, for a

period not to exceed six months and may renew this leave for two additional six-month

periods or for lesser periods. Total leave so granted shall not exceed 18 months. (Education

Code 45195)

(cf. 4216 - Probationary/Permanent Status)

If the employee is still unable to resume his/her duties after all available paid and unpaid

leaves have been exhausted, the employee shall be placed on a reemployment list for a period

of 39 months. If during this time the employee becomes able to resume the duties of his/her

277












AR 4261.1


position, he/she shall be reemployed in the first vacancy in the classification of his/her

previous assignment. The employee's reemployment shall take preference over all other

applicants except those laid off for lack of work or lack of funds, in which case the employee

shall be ranked according to his/her seniority. (Education Code 45195)

Healthy Workplaces, Healthy Families Act Requirements

No employee, including a short-term or substitute employee, shall be denied the right to use

accrued sick days and the district shall not in any manner discriminate or retaliate against an

employee for using or attempting to use sick leave, filing a complaint with the Labor

Commissioner, or alleging district violation of Labor Code 245-249.

To ensure the district's compliance with Labor Code 245-249, the Superintendent or designee

shall:

1. At a conspicuous location in each workplace, display a poster on paid sick leave that

includes the following information:

a. That an employee is entitled to accrue, request, and use paid sick days

b. The amount of sick days provided by Labor Code 245-249

c. The terms of use of paid sick days

d. That discrimination or retaliation against an employee for requesting or using sick

leave is prohibited by law and an employee has the right to file a complaint with

the Labor Commissioner if the district discriminates or retaliates against him/her

2. Provide at least 24 hours or three days of paid sick leave to each eligible employee to

use per year and allow eligible employees to use accrued sick leave upon reasonable

request

3. Provide eligible employees written notice, on their pay stub or other document issued

with their pay check, of the amount of paid sick leave they have available

4. Keep a record documenting the hours worked and paid sick days accrued and used by

each eligible employee for three years

Short-Term and Substitute Employees

Any short-term or substitute employee who works for 30 or more days within a year of

his/her employment shall be entitled to one hour of paid sick leave for every 30 hours

worked. Such employee may begin to use accrued paid sick days on the 90th day of his/her

employment, after which he/she may use the sick days as they are accrued. Accrued paid sick

days shall carry over to the following year of employment, up to a maximum of 48 hours.

(Labor Code 246)

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AR 4261.1


Except for a retired annuitant who is not reinstated to the retirement system, any short-term

or substitute employee who works for 30 or more days within a year of his/her employment

shall be credited with 24 hours of paid sick leave for that year. Unused sick leave shall not

carry over to the following year of employment. (Labor Code 246)

Any short-term or substitute employee may begin to use accrued paid sick days on the 90th

day of his/her employment, after which he/she may use the sick days as they are accrued.

(Labor Code 246)

A short-term or substitute employee may use accrued sick leave for absences due to: (Labor

Code 246.5)

1. His/her own need or the need of a family member, as defined in Labor Code 245.5, for

the diagnosis, care, or treatment of an existing health condition or for preventive care

2. Need of the employee to obtain or seek any relief or medical attention specified in

Labor Code 230(c) and 230.1(a) for the health, safety, or welfare of the employee, or

his/her child, when the employee has been a victim of domestic violence, sexual

assault, or stalking

Legal Reference:

EDUCATION CODE

45103 Substitute employees

45190 Leaves of absence and vacations

45191 Leaves of absence for illness and injury

45193 Leave of absence for pregnancy (re use of sick leave under certain circumstances)

45195 Additional leave for nonindustrial accident or illness; reemployment preference

45196 Salary; deductions during sick leave

45202 Transfer of accumulated sick leave and other benefits

LABOR CODE

230 Jury duty; legal actions by domestic violence, sexual assault and stalking victims, right to time off

230.1 Employers with 25 or more employees; domestic violence, sexual assault and stalking victims, right to

time off

233 Illness of child, parent, spouse or domestic partner

245-249 Healthy Workplaces, Healthy Families Act of 2014

COURT DECISIONS

California School Employees Association v. Colton Joint Unified School District, (2009) 170 Cal.App.4th 957

California School Employees Association v. Tustin Unified School District, (2007) 148 Cal.App.4th 510

ATTORNEY GENERAL OPINIONS 53 Ops.Cal.Atty.Gen. 111 (1970)




Revised:

279

AR 4112.6/4212.6/4312.6

Personnel

Personnel Files

The Superintendent or designee shall maintain personnel files for all current employees. All

personnel files are confidential and shall be available only to the employee, persons

authorized by the employee and those authorized by the Superintendent or designee. Official

employee files shall be maintained at the district's central office. The Superintendent or

designee shall determine the types of information to be included and shall process all

material to be placed in a personnel file.

(cf. 4141/4241 - Collective Bargaining Agreement)

The contents of all personnel files shall be kept in strict confidence by any authorized

reviewer.


(cf. 9011 - Disclosure of Confidential/Privileged Information)

(cf. 9321 - Closed Session Purposes and Agendas)

(cf. 9321.1 - Closed Session Actions and Reports)

Personnel files shall be reviewed and replaced within the shortest time possible. In no case

shall a personnel file be left unattended or left unfiled overnight.

Files for District Police/Security Officers

Personnel files for district police or security officers shall be maintained and accessed in

accordance with Governing Board policy and Government Code 3305-3306.

(cf. 3515.3 - District Police/Security Department)

Placement of Material in Personnel Files

Any person who places written material or drafts written material for placement in an

employee's file shall sign the material and signify the date of placement.

When an employee is asked to sign any material that is to be placed in his/her file, it is with

the understanding that his/her signature signifies only that he/she has read the material and

does not necessarily indicate agreement with its contents.

Any request by an employee to include materials in his/her personnel file must be approved

by the Superintendent or designee.

A certificated employee may initiate a written reaction or response to his/her performance

evaluation and that response shall become a permanent attachment to the employee's

personnel file. (Education Code 44663)

(cf. 4115 - Evaluation/Supervision)

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AR 4112.6/4212.6/4312.6

Personnel Files

Derogatory Information

Information of a derogatory nature shall not be entered into an employee's personnel file

unless and until the employee is given notice and an opportunity to review and comment on

that information. Such a review shall take place during normal business hours. The employee

shall be released from duty for this purpose without a salary reduction. The employee may

enter his/her own comments and have them attached to the derogatory statement. (Education

Code 44031)

(cf. 1312.1 - Complaints Concerning District Employees)

(cf. 4117.4 - Dismissal)

(cf. 4118 - Suspension/Disciplinary Action)

(cf. 4218 - Dismissal/Suspension/Disciplinary Action)

(cf. 5141.4 - Child Abuse Prevention and Reporting)

File Review by Employee

The contents of personnel records relating to the employee's performance or to any grievance

concerning the employee shall be made available to the employee at reasonable intervals and

at reasonable times. The Superintendent or designee shall not be required to make such

records available at a time when the employee is required to render services to the district,

unless the employee is required to view the file where it is stored. (Labor Code 1198.5;

Education Code 44031)

The Superintendent or designee shall do one of the following: (Labor Code 1198.5)

1. Keep a copy of each employee's personnel records at the place where the employee

reports to work

2. Make the employee's personnel records available at the place where the employee

reports to work within a reasonable period of time following an employee's request

3. Permit the employee to inspect the personnel records at the location where the district

stores the personnel records, with no loss of compensation to the employee

Any employee wishing to inspect his/her personnel record shall contact the Superintendent or

designee.

With the exceptions noted below, all personnel records related to the employee's performance

or to any grievance concerning the employee shall be made available for inspection by the

employee. Noncredentialed employees shall have access to any numerical scores obtained as

result of written examinations. (Education Code 44031)

The Superintendent or designee shall not be required to make available to the employee:

(Labor Code 1198.5, Education Code 44031)

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AR 4112.6/4212.6/4312.6

Personnel Files

1. Records relating to the investigation of a possible criminal offense

2. Letters of reference

3. Ratings, reports or records that were obtained prior to the employee's employment,

prepared by identifiable examination committee members, or obtained in connection

with a promotional examination

(cf. 4112.41/4212.41/4312.41 - Employee Drug Testing)

(cf. 4112.62/4212.62/4312.62 - Maintenance of Criminal Offender Records)

The employee may be accompanied by a representative of the employee's choice while

reviewing the record.

Inspection shall take place in the presence of the Superintendent or designee. All reviews of

personnel records shall be recorded, including the date and time the file was reviewed and the

name and title of the person(s) present during the review.

In no instance shall any material be removed from the records. Requests for copies of

material in a personnel record must be made in writing.

File Review by Management and Board

Management personnel or district legal counsel with a valid "right to know" or "need to

know" may, with the Superintendent or designee's authorization, review an employee's

personnel file.


Board members are not individually allowed to request and access personnel files but the

Board may request pertinent information from an employee's file in cases of personnel

action.

Records Retention

Personnel records for current and former employees shall be retained in accordance with 5

CCR 16023.

(cf. 3580 - District Records)

The Superintendent or designee shall not expunge from an employee's personnel file, nor

enter into an agreement that would authorize expunging from an employee's personnel file,

any documentation of a credible complaint, substantiated investigation, or discipline

regarding egregious misconduct as defined in Education Code 44932. However, such

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AR 4112.6/4212.6/4312.6

Personnel Files

documentation may be removed if, during a hearing before the Board, an arbiter, personnel

commission, Commission on Professional Competence, or administrative law judge, the

employee prevailed, the allegations were determined to be false, not credible, or

unsubstantiated, or a determination was made that the discipline was not warranted.

(Education Code 44939.5)

Legal Reference:

EDUCATION CODE

35253 Regulations to destroy records

44031 Personnel file contents and inspection

44663 Performance appraisals and related materials

GOVERNMENT CODE

3305-3306 District police officers; personnel files

6254.3 Disclosure of home address and phone number

LABOR CODE

1198.5 Inspection of personnel files

PENAL CODE

11165.14 Report of investigation of child abuse complaint


16020-16022 Records, general provisions

16023-16027 Retention of records

ATTORNEY GENERAL OPINIONS

Cal. Atty. Gen., Indexed Letter, no. IL 75-73 (June 6, 1975)



Approved:

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AGENDA Tuesday, May 10, 2016 - Madera Unified School ...

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