AGENDA FOR THE WORK/STUDY MEETING OF THE CITY ...

This meeting was noticed in compliance with Utah Code 52–4–202 on December 5, 2013. Agendas and minutes are accessible through the Springville city website at www.springville.org/agendasminutes. Council meeting agendas are available through the Utah Public Meeting Notice website at http://www.utah.gov/PMN/index.html. E-mail subscriptions to the Utah public meeting notices are available through their website.

In compliance with the Americans with disabilities act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Recorder (801) 489 – 2700 at least three business days prior to the meeting.

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AGENDA FOR THE WORK/STUDY MEETING OF THE CITY COUNCIL

OF THE CITY OF SPRINGVILLE, UTAH MULTIPURPOSE ROOM, 110 SOUTH MAIN STREET

DECEMBER 10, 2013 – 5:15 PM

CALL TO ORDER COUNCIL BUSINESS

1. Minutes

2. Calendar • December 14 – Employee’s Association Christmas Party, Library, 6:00 p.m. • December 17 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. • December 19 – Springville City Employees’ Christmas Luncheon, Library, 12 noon • December 24 – Christmas Eve, City Offices Closed at 2:00 p.m. • December 25 – Christmas Day, City Offices Closed • December 31 – New Year’s Eve • January 1, 2014 – New Year’s Day, City Offices Closed • January 7 – Oath of Office Ceremony 5:15 p.m. • January 7 – Work/Study Meeting 5:45 p.m., City Council Meeting 7:00 p.m.

3. DISCUSSIONS/PRESENTATIONS a) Administration b) Dispatch

4. MAYOR, COUNCIL, ADMINISTRATIVE REPORTS

a) Discussion with Department Directors b) Commission, Board, and Committee Minutes and Recommendations

i. Arts Commission minutes of September 10, 2013 ii. Emergency Preparedness Committee minutes of October 17, 2013

iii. Golf Committee minutes of October 17, 2013 iv. Library Board of Trustees minutes of October 10, 2013 v. Parks and Recreation Board minutes of September 26, 2013

vi. Power Board minutes of September 11, 2013 and October 9, 2013 vii. Water Board minutes of October 8, 2013

This meeting was noticed in compliance with Utah Code 52–4–202 on December 5, 2013. Agendas and minutes are accessible through the Springville city website at www.springville.org/agendasminutes. Council meeting agendas are available through the Utah Public Meeting Notice website at http://www.utah.gov/PMN/index.html. E-mail subscriptions to the Utah public meeting notices are available through their website.

In compliance with the Americans with disabilities act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Recorder (801) 489 – 2700 at least three business days prior to the meeting.

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c) Mayor and Council Reports i. Water Advisory Board – Councilmember Rick Child

ii. Springville Irrigation – Councilmember Rick Child

5. CLOSED SESSION, IF NEEDED – TO BE ANNOUNCED IN MOTION The Springville City Council may temporarily recess this meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah State Code Annotated §52-4-205

ADJOURNMENT

DRAFT – Springville City Council, Work/Study Meeting, October 15, 2013 Page 1 of 7

AGENDA FOR THE WORK / STUDY MEETING

OF THE CITY COUNCIL 2

OF THE CITY OF SPRINGVILLE, UTAH

COUNCIL CHAMBERS, 110 SOUTH MAIN STREET 4

OCTOBER 15, 2013 – 5:15 P.M.

6

The following are the minutes of the Work/Study Meeting of the Springville City

Council. The meeting was held on Tuesday, October 15, 2013 at 5:15 p.m. in the Springville 8

City Civic Center Council Chambers, 110 South Main Street, Springville, Utah. Adequate notice

of this meeting, as required by law, was posted in the Civic Center and on the City’s website, and 10

delivered to members of the Council, media, and interested citizens.

12

Mayor Wilford W. Clyde presided. In addition to Mayor Clyde, the following were

present: Councilmember Rick Child, Councilmember Christopher Creer, Councilmember 14

Benjamin Jolley, Councilmember Dean Olsen, Councilmember Mark Packard, City

Administrator Troy Fitzgerald, Assistant City Administrator/City Attorney John Penrod, 16

Assistant City Administrator/Finance Director Bruce Riddle, and City Recorder Venla Gubler.

Also present were: Community Development Fred Aegerter, Public Safety Director Scott 18

Finlayson, Wastewater and Storm Water Superintendent Juan Garrido, Power Distribution

Superintendent Brandon Graham, Administrative Services Manager Rod Oldroyd, Streets 20

Superintendent Jason Riding, Public Works Director Brad Stapley, and Museum of Art Director

Dr. Rita Wright. 22

MAYOR AND COUNCIL DINNER – 4:45 P.M. 24

The Mayor and Council will meet in the Council Work Room for informal discussion and

dinner. No action will be taken on any items. 26

CALL TO ORDER- 5:15 P.M. 28

Mayor Clyde welcomed everyone and called the meeting to order at 5:15 p.m.

30

COUNCIL BUSINESS

1) Minutes 32

There were no minutes to review.

34

2) Calendar

November 5 – Election Day 36

November 11 – Veterans Day, City Offices Closed

November 12 – Work/Study Meeting 5:15 p.m. 38

November 19 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m.

November 28-29 – Thanksgiving Holiday, City Offices Closed 40

December 3 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m.


Mayor Clyde reviewed the calendar. It was noted that Early Voting starts on October 22

and runs to November 1. The “Meet the Candidates” event is scheduled on October 24 at 7:00 2

p.m. The Safe Halloween event would be held on October 31 from 3:00 to 5:00 p.m.

4

3) Discussion on this evening’s Regular Meeting agenda items

a) Invocation – Cl. Olsen 6

b) Pledge of Allegiance – Cl. Child

c) Consent Agenda 8

1. Approval of all City purchase orders properly signed (Springville City Code §2-

10-110(5)) 10

2. Consideration of an Interlocal Agreement with Mapleton regarding a water inter-

connection – John Penrod, Assistant City Administrator/City Attorney 12

3. Consideration of an agreement with the Utah Local Governments Trust – John

Penrod, Assistant City Administrator/City Attorney 14

Mayor Clyde asked if there were any questions on the consent agenda. There was none.

16

4) DISCUSSIONS/PRESENTATIONS

a) Streets 18

Mayor Clyde commented that he would like to ask Directors to present issues that need

action. He would like to see this time before the Regular Meeting used to discuss actionable 20

items in the future. Councilmember Jolley agreed. He commented that the presentations have

been informative, but do not help the Council make better decisions. Mayor Clyde suggested that 22

the Directors’ Meeting on the second Tuesday is better geared to reports, but this Work/Study

Meeting should be used to discuss issues. He turned the time over to the Streets Division. 24

Director Stapley reported that there is a budget component and two issues to solve in

these presentations. One, in streets, is concrete improvements. The second, in wastewater, is 26

fixing sewer lines. He turned the time over to Street Superintendent Jason Riding.

Superintendent Riding commented that he believes more can be conveyed with pictures 28

than with words. He reported that he has been with the City 10-years, supervises streets and solid

waste, and shares supervision of storm water with Superintendent Garrido. He noted that he has 30

twelve full-time employees. His employees have won awards for equipment operation. He

offered a list of maintenance tasks his employees perform on the City’s 136 miles of roads. He 32

commented that most of the work is preventative maintenance, including chip seals, slurry seals,

micro-surfacing, and crack sealing. 34

Superintendent Riding commented that his crews also maintain the sidewalks, curbs and

gutters. He displayed the GIS data inventory of concrete issues in the City. He reported that 36

Springville has 758 existing problems to correct. The highest percentage is from heaving, and

showed pictures of the most pressing issues. He commented that his crews are working to find 38

solutions to preserve trees, and sidewalks too; however, trees have had to be removed in some

cases, in order fix trip hazards where the fix would have endangered the trees. They have saved 40

money by replacing certain sections and leaving others that weren’t as bad. Superintendent

Riding commented that other concrete work his crews perform includes building storm water 42


boxes, cross gutters, ADA ramps, and other concrete work for the City like pouring a substation

footing, and statue bases. He reported that rubble from construction projects is stockpiled, sorted, 2

screened, and then hauled away.

Superintendent Riddle reported that his division also maintains Hobble Creek for one to 4

three months every spring. They prepare for high water early in the spring by removing trash

trees and clearing problem areas, then they canvass the creek bed daily until the water recedes 6

looking for fallen trees that cause backups, and reinforcing banks with sandbags. Finally, they

repair creek banks after the water level has fallen. His crews also maintain paint markings on 8

street pavements, remove graffiti, bridge repair, street shoulder maintenance, rodeo grounds

maintenance, campground maintenance, and snow plowing. 10

Superintendent Riding displayed the snow plowing priority map. He reported that the

snow plows cover a priority area more than once during a long storm. The typical storm is eight 12

to ten hours. It is just as difficult for a snow plow to get around in the snow as for passenger cars,

so sometimes they don’t get to the low priority roads until the storm has cleared. He added that 14

there is a lot of preparation to do for snow removal that occurs behind the scenes. His crews must

stockpile salt, and conduct repairs, maintenance, and conversions on the trucks. During the fall, 16

they must also unplug grates, and sweep streets and gutters for leaves. After Christmas, his crews

pick up and dispose of Christmas trees. The division maintains over 7,000 street, traffic, and 18

direction signs. They haul and stockpile materials for summer construction season, and respond

to emergencies. He added that they also complete over 1,400 customer service orders throughout 20

the year.

Councilmember Child asked where the road salt is obtained. Superintendent Riding 22

replied that they haul the salt from Redmond Salt in Redmond, Utah. Mayor Clyde asked

Superintendent Riding his opinion on the options for street maintenance. He commented that the 24

City uses chip seal, slurry, micro-surface, and overlay on its streets listed from lowest to highest

cost. Superintendent Riding replied that the best surface treatment for the cost is the chip seal, 26

but it is not suitable for subdivision streets. Chip seal is intended for use on main roads.

However, he has been using micro-surface on main roads. Micro-surface has less clean up and 28

wears better than slurry seal and chip seal. Micro-surface is a better product and lasts better.

Mayor Clyde commented that the State of Utah also prefers micro-surface. Superintendent 30

Riding reported that other cities have contacted him about his experience with micro-surface.

Director Stapley returned to the slide showing the GIS map of concrete issues. He noted 32

that the allotment to install ADA ramps allows 14 per year in the current budget. He suggested

that a decision needs to made on which ramps are critical, and more money is needed to tackle 34

the concrete problem. Mayor Clyde expressed surprise that the road maintenance schedule

indicated some of the projects that were done this year. He asked if some of the projects could be 36

delayed to allow more concrete work. He agreed that the City has lots of roads to take care of,

but he would like staff to look at scheduled projects and see if they really need to be done before 38

finalizing the schedule. Director Stapley reported that the project the Mayor is questioning had

longitudinal separations to address. He asserted that the scheduling system includes a rating 40

system to evaluate the project before it is slated. He asked if there were any more questions.

There was none. 42


b) Wastewater 2

Superintendent Garrido reported that 95-percent of the sewer system is mapped in the

City’s GIS software. The City has 127-miles of sewer pipelines; 8 miles are pressurized pipeline. 4

There are 8,630 connections—and 1,006 problems. He displayed the map of the sewer system

and pointed out manholes, collectors, and mains. He addressed the pipe fill level, service laterals, 6

manholes, outfalls and collectors. He described a replacement project on Center Street and a

future improvement project on a pressurized pipeline that is running full. He reported that most 8

of the sewer personnel hours are spent mapping, completing inspections, and completing a

master list of problems. He reported that infiltration is the biggest problem the City has. 10

However, there are problems with roots, grease, cracked pipes, illegal connections, and sags.

Superintendent Garrido reported that the problem list is being used to clean those areas to 12

reduce backups. His goal is to clean every sewer line in Springville at least once every 10-years.

He has found that similar cities try to clean every pipelines every two-years, and some every 15-14

years. He directed attention to the spreadsheet about the programs used by other cities and

service districts in the Utah Local Governments Trust (ULGT, Springville’s insurance agency). 16

He noted that Springville is one of the largest cities in the ULGT. Springville has twice the

population of the next largest ULGT member. 18

Superintendent Garrido reported that the City hires out some system repairs, and

completes some in-house. Some have to be completed by excavation, but it is cheaper to repair 20

the sewer system if the asphalt does not have to be replaced. He showed how pipelines are

repaired without excavation. He added that the City’s infiltration problems are helped when the 22

manholes are raised up to road level. He showed an example of a manhole repair on 880 East. He

reported that the sewer collections repair budget is $148,000. This allows him to replace about 24

12 manholes a year, and use about $40,000 for spot repairs. He commented that it will take a

while to repair and bring the system into good order. He asked the Council to consider more 26

funding next year to handle sewer issues. Councilmember Olsen asked if snow plows damage

manholes. Superintendent Garrido replied that the manholes are below grade about one-half-28

inch, so there is rarely damage caused by snow plows.

Mayor Clyde asked how many of the identified repairs are critical. Superintendent 30

Garrido displayed the list and reported that the pipelines in red are “5’s” or the most critical.

Mayor Clyde noted that there is a lot of red. Superintendent Garrido commented that many can 32

be handled with the repair of one or two sections of pipeline—100 South should be replaced and

it would solve many issues. 900 South is scheduled to be replaced with the installation of the 34

irrigation pipeline. This will also solve many issues. Director Stapley suggested that the Council

consider a sewer sinking fund. 36

Councilmember Child asked why the South Utah Valley Municipal Water Association

(SUVMWA) was considering the construction of a sewer treatment plant when Springville had 38

just built enough capacity for build-out. Superintendent Garrido replied that SUVMWA is

planning for a regional treatment plant that would serve all South Utah County cities. 40

Administrator Fitzgerald added that the bond issued by SUVMWA is just for the land purchase,

not any construction or planning. The intent was to acquire the land before development made 42


the project unfeasible and more expensive. A tour of the wastewater treatment plant was

discussed as a possibility next spring. Mayor Clyde confirmed that the pretreatment facility is 2

only for Stouffers. This was confirmed. Superintendent Garrido reported that he had started a

program to put in grease traps right outside of restaurants to alleviate issues there. He asked if 4

there were any more questions. There was none.

Mayor Clyde commented that Springville is rated as the 8th

largest public electric utility 6

according to an article recently published. The some of the other cities in the article were listed

as Provo, St. George, Murray, Spanish Fork, and Lehi. 8

c) Agenda Policy 10

Administrator Fitzgerald handed out the current policy and noted that it had not been

amended since 2006. He added that it may be interesting to note that his nationwide search of 12

policies has found that Springville’s is stricter than many. He reported that many just have the

citizen or entity contact the Clerk or one of the Councilmembers. He asked if the Council had 14

any changes to propose to this policy.

Administrator Fitzgerald commented that the Departments are working off a list to 16

introduce the Council to what they are doing in the Work/Study Meeting presentations. He noted

that more circumstances are arising where citizens are coming to ask for a fee waiver. Staff is 18

asking how to allocate the assigned work programs based on these requests. He pointed to the

staff time related to the chicken request as one example. He observed that the questions of staff 20

surround how meetings are working, and if time can be better used. He observed that any

comments the Council can offer will be appreciated. 22

Councilmember Jolley observed that he would like to reiterate the comments from

earlier. He knows that the City has a lot going on and he would like to be more informed. He felt 24

that, if it was not necessary, it would be best not to waive fees. He would like to hear some of the

challenges of the Planning Department, and better solutions to mitigating fees than fee waivers. 26

Administrator Fitzgerald replied that the Council has adopted a fee resolution that is backed by a

fee study. If they see inconsistencies in how the fees are applied, he would suggest more 28

discussion before a decision to waive, and direction to staff on the priority of the project if there

is no cost to the applicant. 30

Councilmember Jolley commented that he knows he is about leave the Council, so there

are changes coming in that respect, but he wanted the Department heads to discover trends and 32

bring those to the attention of the Council. If the trend is contrary to current practice or policy, he

wants the Directors to ask the questions and see if the Council is willing to “shift gears.” 34

Administrator Fitzgerald commented that he has talked to the Directors about seeing trends and

being proactive. The Council has given staff direction through the General Plan, the Master 36

Plans, and the budget. If the Directors feel they are getting other direction from the Council

contrary to those plans, he would like to see these inconsistencies brought to the attention of the 38

Council so they can be handled appropriately.

Administrator Fitzgerald agreed that time in the Work/Study Meetings can be put to 40

better use, but some of the issues have been heard here tonight. He noted that the General Plan

says to fix sidewalks, so maybe more focus should be directed here in the budget. Mayor Clyde 42


observed that the Council has the obligation to be proactive as well. If the Council sees any

issues that need to be discussed, they should ask for the issue to be put on an agenda—either 2

Work/Study or Regular. Administrator Fitzgerald agreed and commented that people do

approach the Council about issues in the community. If staff does not hear about these issues, 4

nothing can be done to correct it. If staff hears the questions, they will bring to the Council. City

staff is committed to solving problems. Councilmember Jolley thanked him for the reminder. 6

Councilmember Packard observed that even if the Council says to review an issue, it does

not necessarily intend to waive the fees. He feels that waiving the fee should be more of a 8

conscious decision. He wants to make sure that the City is equitable and evenhanded.

Administrator Fitzgerald reported that smaller cities put everything into a staff report and the 10

issue goes on an agenda. He noted that this slows down every procedure, but it may be

something to consider. Mayor Clyde suggested that the Council consider whether an issue is 12

widespread or individual. He felt that a fee waiver decision should be based on impact.

Councilmember Jolley observed that he likes the idea of a staff report and conversation on the 14

broader issues. Mayor Clyde commented that the Council is the policy-making group, and is not

managing the City. He suggested that the Council needs to be careful not to get into 16

micromanaging. If there is a widespread issue, he feels they should talk and decide the right

approaches since they do represent the citizens, but managing the City is not like it was in the 18

‘80’s. The Council needs to step back and allow the Administrator to handle the day-to-day

issues. He feels the Council is doing a good job in this regard. Administrator Fitzgerald thanked 20

the Council for the feedback. He asked if there was any other discussion. There was none.

22

5) MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS

a) Power Advisory Board 24

Councilmember Jolley reported that the Board has been looking at various issues,

Council requests, and possible opportunities. The Board reviews the ideas and types of power 26

services the City gets involved with, and assures that the funds are spent properly. He suggested

that the Board provides value to the City. He reported that the only thing he would like to see 28

move forward is the acquisition of a generator. He asked the Council to keep this in mind as a

priority that needs to be addressed quickly. He suggested that obtaining a generator is a 30

significant factor in stabilizing rates for Springville citizens. Mayor Clyde asked if the Board has

good attendance. Councilmember Jolley replied yes, though he noted lower attendance in the 32

summer months. He asked the Mayor to move forward on the appointment of a new Board

member to replace departed Nestlé Manager, Lynn Panter. 34

b) South Utah Valley Animal Special Services District 36

Councilmember Olsen reported that the South Utah Valley Animal Special Services

District (SUVAS) has 11 entities contributing to its operations. The number of cities agreeing to 38

implement licensing clinics continues to increase. The shelter is now applying licensing revenues

to offset quarterly fees charged to the participating cities, reducing Springville’s second quarter 40

fee by $2,535.00. The number of animals delivered to the shelter this year is likely to equal those

received in 2012. In 2012, the shelter received 3,964 animals made up of mostly dogs and cats. 42


(1,851 dogs, 2,064 casts, and 49 others…birds, reptiles, etc.) The numbers of licensed animals

euthanized continues to decrease as a result of the shelter employees’ adoption efforts, an annual 2

Pet Fair, and the shelter’s relationship with a rescue group. He reported that shelter management

applied for and received a grant for vaccinations which helps the shelter vaccinate more animals 4

at a lower cost. He asked if there were questions. There was none.

6

6) CLOSED SESSION – TO BE ANNOUNCED IN MOTION

The Springville City Council may temporarily recess the meeting and convene in a 8

closed session to discuss pending or reasonably imminent litigation, and the purchase,

exchange, or lease of real property, as provided by Utah Code Annotated §52-4-205 10

COUNCILMEMBER JOLLEY MOVED TO TEMPORARILY ADJOURN THE

WORK/STUDY MEETING AT 6:22 P.M. AND CONVENE IN A CLOSED SESSION FOR 12

THE PURPOSE OF DISCUSSING THE PURCHASE, EXCHANGE, OR LEASE OF REAL

PROPERTY AS PROVIDED BY U.C.A. §52-4-205. COUNCILMEMBER OLSEN 14

SECONDED THE MOTION. THE VOTE IS RECORDED AS FOLLOWS:

COUNCILMEMBER JOLLEY – AYE; COUNCILMEMBER CHILD – AYE; 16

COUNCILMEMBER PACKARD – AYE; COUNCILMEMBER OLSEN – AYE; AND

COUNCILMEMBER CREER – AYE. THE MOTION WAS UNANIMOUSLY APPROVED. 18

THE WORK/STUDY MEETING WAS RECONVENED BY CONSENSUS AT 7:00

P.M. 20

ADJOURNMENT 22

COUNCILMEMBER JOLLEY MOVED TO ADJOURN THE WORK/STUDY

MEETING AT 7:00 P.M. COUNCILMEMBER PACKARD SECONDED THE MOTION, 24

AND ALL VOTED AYE.

DRAFT-Springville City Council Work/Study Session, November 12, 2013 Page 1 of 4

MINUTES FOR THE WORK/STUDY MEETING OF THE CITY COUNCIL 2

OF THE CITY OF SPRINGVILLE, UTAH MULTIPURPOSE ROOM, 110 SOUTH MAIN STREET 4

NOVEMBER 12, 2013 – 5:15 PM 6

The following are the minutes of the Work/Study Meeting of the Springville City Council. The meeting was held on Tuesday, November 12, 2013 at 5:15 p.m. in the 8 Springville City Civic Center Multipurpose Room, 110 South Main Street, Springville, Utah. Adequate notice of this meeting, as required by law, was posted in the Civic Center and on the 10 City’s website, and delivered to members of the Council, media, and interested citizens. 12

Mayor Wilford W. Clyde presided. In addition to Mayor Clyde, the following were present: Councilmember Benjamin Jolley, Councilmember Dean Olsen, Councilmember Richard 14 Child, Councilmember Chris Creer, Councilmember Mark Packard, Assistant City Administrator/City Attorney John Penrod, Assistant City Administrator/Finance Director Bruce 16 Riddle, and Administrative Assistant Jackie Nostrom. Also present were: Golf Director Raymond “Sonny” Braun, Administrative Services Manager Rod Oldroyd, Art Museum Director 18 Dr. Rita Wright, Public Safety Director Scott Finlayson, Power Director Leon Fredrickson, Community Development Director Fred Aegerter, Public Works Director Brad Stapley, 20 Recreation Director Charles Keeler, Water Superintendent Shawn Barker, Airport Manager Cris Child, and Library Director Pamela Vaughn. City Administrator Troy Fitzgerald was excused. 22

CALL TO ORDER 24

Mayor Wilford Clyde called the meeting to order at 5:15 p.m. 26

COUNCIL BUSINESS 1. Minutes 28

COUNCILMEMBER JOLLEY MOVED TO APPROVE THE MINUTES OF JUNE 18, 2013 AS WRITTEN. COUNCILMEMBER OLSEN SECONDED THE MOTION, AND ALL 30 VOTED AYE.

32 2. Calendar

November 19 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. 34 November 28-29 – Thanksgiving Holiday, City Offices Closed December 3 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. 36 December 10 – Work/Study Meeting 5:15 p.m. December 17 – Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. 38 December 24 – Christmas Eve December 25 – Christmas Day, City Offices Closed 40 December 31 – New Year’s Eve


January 1, 2014 – New Year’s Day, City Offices Closed January 6 – Oath of Office Ceremony 2

Mayor Clyde observed the closure of Springville City offices for the Thanksgiving holiday. He highlighted the Oath of Office Ceremony on January 6, 2013 for the Mayor and 4 Councilmembers. He asked if there were any additional comments. There was none.

6 3. DISCUSSIONS/PRESENTATIONS

a) Airport – Cris Child, Airport Manager 8 Airport Manager Cris Child thanked the Council for the opportunity to speak. He

reported that the airport has been anticipating the expiration of all 15-year hanger leases in 2015. 10 He recommended revising the lease agreements to require exterior improvements of the hangers. He expressed his appreciation of Springville and Spanish Fork’s support of the airport. 12

Manager Child emphasized the importance of the Spanish Fork/Springville airport because of Provo airport’s recent acquisitions of TSA requirements and carrier services. He 14 explained that corporate travelers are anxious to bring business to the Spanish Fork/Springville airport, and educational training has increased dramatically at the facility. He added that the 16 airport plays a key role in emergency situations which allows the area to receive supplies and additional emergency personnel. Manager Child informed the Council that he has received 18 requests to install additional hangers. He explained the development process to have airplane hangers installed. 20

Manager Child gave a brief overview of the future capital improvement projects which include the different phases of the runway extension and the apron rehabilitation. He presented a 22 5-year plan of projects which included an automated weather observation station, instrument departure procedure, and asphalt maintenance. He displayed pictures of recently completed 24 projects. Mayor Clyde asked Manager Child how Springville City can economically benefit from the airport. Manager Cris Child responded that city boundaries abutting the airport would 26 bring an ownership perception to the city and residents. In closing, Manager Child was happy to inform the Council that Aeroplanes, Trains, and Automobiles has been scheduled for September 28 6, 2014.

b) Water – Shawn Barker, Water Superintendent Water Superintendent 30 Water Superintendent Shawn Barker reported to the Council that he has been researching

less expensive billing options for the 13 parcels that have detention basins. He outlined the 32 available options which include: keeping the current billing, splitting the billing and allocate ½ commercial billing rate and ½ residential billing rate, or installing separate meters. He reviewed 34 the positive and negative aspects of each option, and recommended to split the billing. He expressed his desire to have the detention basins maintained. Mayor Clyde asked if a consistent 36 reduced rate could be used for the billing. Superintendent Barker responded “yes.” Assistant City Administrator/Finance Director Bruce Riddle noted that these properties will have to be 38 billed manually on a monthly basis, and the process could become pretty onerous. Public Works Director Brad Stapley responded that eventually these properties will cease to exist. 40


Councilmember Packard voiced his support of the Mayor’s idea of discounting their water usage, and recommended that the discount be applied for only six month of the year when water usage 2 is high. JUB Engineer, Mr. Marty Beaumont, reviewed the choices of sand for the pressurized 4 irrigation pond. He noted the associated cost difference for each sample material. Mayor Clyde asked if each of the samples meet the specifications, and if so, why there would be a cost 6 increase. Mr. Beaumont indicated that the materials are suitable; however, price is not something that could be dictated. Public Works Director Brad Stapley requested a 8 recommendation from the Council of the sand to use. Resident Laura Jackson recommended utilizing a combination of materials; to use a coarser material in the water where people would 10 be swimming, and a finer sand for the beach area. Director Stapley informed the Council he would look into the cost of that option. 12

4. MAYOR, COUNCIL, ADMINISTRATIVE REPORTS 14

a) Discussion with Department Directors Recreation Director Chuck Keeler introduced the new Recreation Superintendent, Todd 16

Fairbourne. Mr. Fairbourne was the softball coach for Utah Valley University. Library Director Pam Vaughn invited everyone to come and visit Santa at the library. 18 Power Director Leon Fredrickson indicated that he was meeting with the Department of

Air Quality to continue to pursue the level of intent for the Gen Set to modernize and meet the 20 base load requirements of the City. The state will finalize the State Implementation Plan (SIP) that they manage. He added that they will address installing additional catalytic converters on 22 generators, and replacing engines. He informed the Council that this asset will be presented to them in depth in a future Council meeting. 24

Power Director Fredrickson noted that the substation located at 900 North was disconnected from service and will no longer produce energy for the City. 26

b) Commission, Board, and Committee Minutes and Recommendations 28

i. Economic Advisory Committee minutes of September 10, 2013 and October 8, 2013 30

ii. Economic Advisory Committee Recommendation of October 8, 2013 iii. Emergency Preparedness Committee minutes of September 19, 2013 32 iv. Golf Committee minutes of September 12, 2013 v. Library Board of Trustees minutes of August 8, 2013 and September 12, 2013 34

vi. Spanish Fork/Springville Airport Board minutes of August 1, 2013 and October 3, 2013 36

vii. Water Board minutes of September 10, 2013 There was no discussion of the board minutes. 38 c) Mayor and Council Reports 40


i. Springville Arts Commission – Dean Olsen, Councilmember ii. South Utah Valley Solid Waste District – Ben Jolley, Councilmember 2

Councilmember Dean Olsen reported that there was no Arts Commission Board meeting held during October. The agenda scheduled for tonight’s meeting involves granting of requests 4 for funding “Arts in Education.”

6 5. CLOSED SESSION, IF NEEDED – TO BE ANNOUNCED IN MOTION

The Springville City Council may temporarily recess this meeting and convene in a 8 closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah State Code Annotated §52-4-205 10

COUNCILMEMBER JOLLEY MOVED TO TEMPORARILY ADJOURN AT 6:29 P.M. AND CONVENE IN A CLOSED SESSION AS PROVIDED BY U.C.A. §52-4-205 FOR 12 THE PURPOSE OF DISCUSSING THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY. COUNCILMEMBER PACKARD SECONDED THE MOTION. THE VOTE IS 14 RECORDED AS FOLLOWS: COUNCILMEMBER CREER – AYE; COUNCILMEMBER CHILD – AYE; COUNCILMEMBER OLSEN – AYE; COUNCILMEMBER PACKARD – 16 AYE; COUNCILMEMBER JOLLY – AYE. THE MOTION CARRIED UNANIMOUSLY.

THE WORK/STUDY SESSION WAS RECONVENED BY CONSENSUS AT 6:59 18 P.M.

20 ADJOURNMENT

COUNCILMEMBER JOLLEY MOVED TO ADJOURN THE WORK/STUDY 22 MEETING AT 7:00 P.M. COUNCILMEMBER CHILD SECONDED THE MOTION, AND ALL VOTED AYE. 24

of 1

Monthly Department Reports 1) Administrative Services

Community/Public Relations Economic Development Information Technology Volunteer Coordinator

Human Resources Recorder

Business Licensing Justice Court

2) Assistant City Administrator Finance Department

Accounting Treasury

Utility Billing Springville Library Hobble Creek Golf Course Golf Restaurant

Recreation & Community Events Department Community Events

Pool Recreation

Senior Citizens 3) Assistant City Administrator

Legal Department Legal Risk Management CTC Coordinator Victim Advocate

Department of Buildings and Grounds Cemetery Facilities Canyon Parks City Parks Urban Forest

Community Development Department Building Code Enforcement

Planning

4) Springville Museum of Art

5) Power Department Distribution Electrical Operations

Generation Metering

6) Department of Public Safety Ambulance/EMT Emergency Preparedness

Fire Police 7) Department of Public Works

Engineering Streets

Water Water Reclamation

JNostrom

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Human Resource Report November 2013 Hilary Barksdale, PHR

Department Position Status Notes

Administration Office Assistant I

Hired:

Jennifer Grigg

Temporary

replacement

Buildings &

Grounds

Parks Maintenance Accepting applications Part time

replacement

Community

Development

Historic Preservation

Internship

Accepting applications Part time position

Legal Substance Abuse Prevention

Specialist

Hired:

Shannon Acor

Part time

replacement

Library Assistant Librarian

Children’s Library Program

Performer

Accepting applications

Accepting applications

Part time

replacement

Part time

replacement

Public Safety Firefighter I/EMT

Police Officer I

Dispatcher

Hired:

Michael Monney

Hired:

Keir Larsen

Applications under

review

Part time positions

Full time

replacement

position

Part time

replacement

Public Works Waste Water Reclamation

Facility

Mechanic/Operations

Assistant

Accepting applications Full time

replacement

position

Recreation Referee/Umpire

Hired:

Britain Patten

Jacob Faber

Tiana Spencer

Haley Haneberg

Tahlia White

Cole Bowers

Robert Steed

Jory Young

Jaydan Wright

Joshua Sanders

AnnaClaire Smith

Tanner Huber

Selendra Lewis

Part time positions

Community Sports and

Recreation Superintendent

Water Aerobics Instructor

Hired:

Todd Fairbourne

Hired:

Terry Brooks

Full time new,

budgeted position.

Part time

replacement

Total number full time hires in October/ November: 2

Total number part time hires in October/November: 18

Springville City Monthly Department Report

City Recorder – December 2013

Significant Events

• Total of 1,051 business licenses, including solicitors, are currently active • Business License Revenue through 09/30/13: $6,610.20 (budget $101,000) • The City has gained 56 commercial/industrial businesses since the first of the calendar year • The billing statements for the 2014 license year have been mailed to Springville businesses

Performance Management Statistics

• 24 Business Licenses issued in November: 8 commercial, 1 industrial/manufacturing, 14 home office/occupations, and 1 temporary license (Christmas tree sales)

• 12 Official Council, Board, Commission, and Committee meetings held in November • 2 GRAMA Requests were fulfilled in November 2013 with 32 pages (1 in November

2012 with 40 pages) • Historic Records Project – 29 files with 328 pages scanned, checked, and filed

Business Name Description Location License Description Phone Name#1 HELPFUL HANDYMAN HOME OFFICE/HOME OCCUPATION 801 NORTH 350 WEST HANDYMAN - ALL JOBS UNDER $1000.00 801-696-6988 TIMMS, KEITHALMANZA, JAIME HOME OFFICE/HOME OCCUPATION 1525 SOUTH 400 EAST #3 HANDYMAN - ALL JOBS UNDER $1000.00 801-688-3530 ALMANZA, JAIMECDJ INSTALLERS HOME OFFICE/HOME OCCUPATION 2067 EAST 700 SOUTH INSTALLATION OF GUN RANGES 801-360-2303 KENNEY, DAVID EVANCS INTELLIGENCE, LLC STANDARD LICENSE 198 SOUTH MAIN LANGUAGE TRANSLATION 801-448-7754 AVERY, CLAYTONDEKO INVESTMENTS HOME OFFICE/HOME OCCUPATION 103 NORTH 750 EAST INVESTMENT CONSULTING 801-372-1261 ELLIS, BENJAMINDiscovery Tree Academy STANDARD LICENSE 691 West 1200 North STANDARD LICENSE 801-489-5017 CARTER, TIMOTHYFIVE STAR LUBRICATION SERVICES & CONSULT HOME OFFICE/HOME OCCUPATION 808 NORTH 175 EAST CONSULTATION FOR LUBRICATION SERVICES FOR BUSINESSES 801-360-4357 FINLINSON, JEDHANKS, MARCUS HOME OFFICE/HOME OCCUPATION 80 SOUTH 1000 EAST TRANSPORT TRUCK SCHEDULING 801-651-3854 HANKS, MARCUSHBH PET PRODUCTS LLC INDUSTRIAL/MANUFACTURING 380 WEST 700 SOUTH MANUFACTURE FISH FOOD 801-341-2005 TAYLOR, SPENCERHYDRO SPECIALTIES CO, LLC HOME OFFICE/HOME OCCUPATION 1153 SOUTH 1650 EAST WATERWORKS EQUPMENT ONLINE SALES 801-641-9131 WELCH, DAVIDJust for You Mobile Spa STANDARD LICENSE 1220 North Main Street STANDARD LICENSE 801-310-2428 May, Jeri LMEDALLION SUPPORTED LIVING STANDARD LICENSE 469 NORTH MAIN ASSISTED LIVING FACILITY 801-375-2710 MOYES, MERLINE & LESLEPRAWITT, DOUGLAS HOME OFFICE/HOME OCCUPATION 1158 SOUTH 1620 EAST WRITING & CONSULTING 801-489-3855 PRAWITT, DOUGLAS FRANKProfessional Dental STANDARD LICENSE 1795 West 500 South B-3 STANDARD LICENSE 801-491-6000 HACK, ROBERTREMODELAHOLIC HOME OFFICE/HOME OCCUPATION 742 SOUTH CANYON DRIVE REMODELING EDUCATION VIA INTERNET 801-682-0119 KMETZSCH, JUSTINROBERTSON, DALE A. & CHRISTINE TEMPORARY LICENSE 1715 WEST 500 SOUTH CHRISTMAS TREE SALES- EXPIRES DECEMBER 31, 2013 801-489-3771 ROBERTSON, DALE A. & CHRISTINESHEAR EDGE, LLC, THE HOME OFFICE/HOME OCCUPATION 1692 WEST 1120 SOUTH COSMETOLOGY SALON - HAIR CUTS, STYLES & COLORING SERVICES 801-900-1793 BURDIS, JACOBSHEAR EDGE, LLC, THE HOME OFFICE/HOME OCCUPATION 1692 WEST 1120 SOUTH COSMETOLOGY SALON - HAIR CUTS, STYLES & COLORING SERVICES 801-900-1793 BURDIS, CHRISTIESIERRA HOMES SOUTH LLC STANDARD LICENSE 655 EAST 400 SOUTH #A HOME BUILDER DESIGN CENTER 435-257-4963 CALDWELL, JOHNSILVERTIP GALLERY AND TRADING CO STANDARD LICENSE 1190 NORTH MAIN #20 ART SALES 801-227-4096 SLAUGH, KENNETHSPECTACULAIR INTERACTIVE STANDARD LICENSE 1220 NORTH MAIN #6 ONLINE FLIGHT GROUND SCHOOL 801-373-9469 LOFLIN, CAMERON DEETAYLOR JONES HOME OFFICE/HOME OCCUPATION 956 SOUTH 1100 EAST HOME OFFICE/HOME OCCUPATION 385-985-0119 TAYLOR, LAURAUTAH VALLEY QUILTING HOME OFFICE/HOME OCCUPATION 372 EAST 1150 NORTH QUILTING 801-310-7714 CURTIS, KERRIE OLSENVIBRANT HOPE HOME OFFICE/HOME OCCUPATION 356 EAST 1150 SOUTH MENTORING SERVICES 801-884-2184 IVERSON, RAYCHELLE

Springville City New BusinessesNovember 2013

Account # Name License Type Description Phone7006 Ferra, Anthony Solicitor Res Solicitor for GNL Heating & Air 801-362-63877017 Zedic, Braden Daniel Solicitor Res Solicitor for Vivint 949-293-1712

Springville CityActive Solicitor List

November 2013


Finance Department –December 2013

Significant Events

Significant Events.

• * Revised the measurement for transactions. Previous numbers for online receipts included payments entered into Express Bill Pay by cashiers at the window, which are not truly on‐line payments. We have refined the reporting process to identify these transactions, which resulted in a shift of the numbers, but the trend remains for increasing on‐line payments.

• FY 2012 audit is nearly complete and will be presented to Council on Dec. 17.

Council Discussion Items

Performance Management Statistics(October 2013 vs. October 2012 Measures)

• Number of Invoices Processed: 10/13: 1,375 10/12: 1,283 • % Paid on time: 10/13: 96% 10/12: 97% • Number of POs opened: 10/13: 87 10/12: 34 • % Opened after Invoice date: 10/13: 5% 10/12: 3% • Utility Accounts and Revenue Billed:

Utility Customers Revenue ($) 10/13 10/12 10/13 10/12

Water 8,462 8,316 222,151.13 300,405.66 Sewer 8,765 8,583 268,181.20 274,531.90 Electric 10,772 10,550 1,851,948.83 1,850,601.48

Storm Water 8,484 8,306 74,006.35 72,911.37 Garbage 8,333 8,148 107,565.81 105,319.63 Recycling 908 n/a 5,300.38 n/a Yard Light 94 94 2,035.06 2,105.06

• Utility Delinquent Notices: 10/13: 832 10/12: 833 • Non‐payment Disconnects: 10/13: 99 10/12: 104 • Transactions Processed: 10/13: 11,802 10/12: 11,779

By Cashiers*: 10/13: 6,443 (55 %) 10/12: 5,810 (49%) Online: 10/13: 5,359 (45 %) 10/12: 5,969 (51%)

SPRINGVILLE CITY CORPORATION

FUND SUMMARY

FOR THE 4 MONTHS ENDING OCTOBER 31, 2013

GENERAL FUND

PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT

FOR ADMINISTRATION USE ONLY 34 % OF THE FISCAL YEAR HAS ELAPSED 12/02/2013 04:33PM PAGE: 1

REVENUE

TAX REVENUE 610,670.23 2,775,944.37 10,106,000.00 7,330,055.63 27.5

LICENSE REVENUE 30,619.20 152,533.34 663,010.00 510,476.66 23.0

INTERGOVERNMENTAL REVENUE 11,928.57 344,749.43 1,232,800.00 888,050.57 28.0

CHARGES FOR SERVICES 23,483.23 224,345.91 616,750.00 392,404.09 36.4

FINES AND FORFEITURES 27,584.12 157,203.36 512,000.00 354,796.64 30.7

MISCELLANEOUS REVENUE 56,606.38 279,078.87 1,084,850.00 805,771.13 25.7

CONTRIBUTIONS & TRANSFERS 284,989.06 1,139,956.24 3,453,468.00 2,313,511.76 33.0

TRANSFERS & OTHER REVENUE SO 66,571.53 66,571.53 176,990.00 110,418.47 37.6

1,112,452.32 5,140,383.05 17,845,868.00 12,705,484.95 28.8

EXPENDITURES

LEGISLATIVE 6,076.62 61,352.66 130,081.00 68,728.34 47.2

ART CITY DAYS .00 29,285.42 94,150.00 64,864.58 31.1

ADMINISTRATION 51,303.20 209,630.08 761,820.00 552,189.92 27.5

INFORMATION SYSTEMS 22,747.60 81,713.82 333,230.00 251,516.18 24.5

LEGAL 31,319.59 129,251.54 530,185.00 400,933.46 24.4

FINANCE 35,067.24 140,114.65 490,398.00 350,283.35 28.6

TREASURY 30,852.07 124,236.44 349,528.00 225,291.56 35.5

BUILDING INSPECTIONS 19,826.21 77,740.23 264,769.00 187,028.77 29.4

PLANNING & ZONING 39,725.74 173,154.54 589,451.00 416,296.46 29.4

PUBLIC WORKS 18,439.77 74,750.04 265,283.00 190,532.96 28.2

FACILITIES MAINTENANCE 42,565.63 155,329.91 515,915.00 360,585.09 30.1

CITY ENGINEER 42,241.33 181,513.35 636,212.00 454,698.65 28.5

POLICE EXPENDITURES 253,683.62 1,011,420.60 3,452,190.00 2,440,769.40 29.3

POLICE DISPATCH 46,750.60 176,881.11 634,598.00 457,716.89 27.9

FIRE DEPARTMENT 71,897.53 276,284.56 989,565.00 713,280.44 27.9

AMBULANCE EXPENDITURES ( 588.16) .00 .00 .00 .0

MUNICIPAL COURT EXPENDITURES 24,163.10 90,716.62 315,077.00 224,360.38 28.8

STREETS EXPENDITURES 77,892.13 308,061.95 1,093,916.00 785,854.05 28.2

PARKS EXPENDITURES 54,187.29 267,197.65 884,871.00 617,673.35 30.2

CANYON PARKS 20,768.44 90,291.50 269,094.00 178,802.50 33.6

ART MUSEUM EXPENDITURES 31,297.24 135,739.41 463,664.00 327,924.59 29.3

SWIMMING POOL 20,329.22 93,091.90 282,166.00 189,074.10 33.0

RECREATION EXPENDITURES 58,102.89 217,095.31 688,464.00 471,368.69 31.5

CEMETERY 15,404.46 77,875.26 244,023.00 166,147.74 31.9

ARTS COMMISSION 307.67 6,333.82 32,250.00 25,916.18 19.6

LIBRARY EXPENDITURES 68,324.36 235,806.25 912,345.00 676,538.75 25.9

SENIOR CITIZENS 7,369.81 27,888.03 89,256.00 61,367.97 31.2

TRANSFERS, OTHER 138,769.17 555,076.68 2,878,510.00 2,323,433.32 19.3

1,228,824.37 5,007,833.33 18,191,011.00 13,183,177.67 27.5

( 116,372.05) 132,549.72 ( 345,143.00) ( 477,692.72) 38.4


FUND SUMMARY


SPECIAL IMPROVEMENT FUND



REVENUE

TAX REVENUE .00 .00 104,710.00 104,710.00 .0

MISCELLANEOUS REVENUE 55.53 222.89 50,659.00 50,436.11 .4

55.53 222.89 155,369.00 155,146.11 .1

EXPENDITURES

TRANSFERS, OTHER .00 .00 605,369.00 605,369.00 .0

.00 .00 605,369.00 605,369.00 .0

55.53 222.89 ( 450,000.00) ( 450,222.89) .1


FUND SUMMARY


DEBT SERVICE & BOND REDEM FUND



REVENUE

CONTRIBUTIONS & TRANSFERS 65,101.75 260,407.00 1,325,402.00 1,064,995.00 19.7

65,101.75 260,407.00 1,325,402.00 1,064,995.00 19.7

EXPENDITURES

BOND EXPENDITURES .00 203,360.63 1,325,402.00 1,122,041.37 15.3

.00 203,360.63 1,325,402.00 1,122,041.37 15.3

65,101.75 57,046.37 .00 ( 57,046.37) .0


FUND SUMMARY


MUNICIPAL BUILDING AUTHORITY



REVENUE

MBA REVENUE .00 .00 452,280.00 452,280.00 .0

.00 .00 452,280.00 452,280.00 .0

EXPENDITURES

MBA DEBT SERVICE .00 337,670.00 450,830.00 113,160.00 74.9

MBA MISC. EXPENSES .00 .00 1,450.00 1,450.00 .0

.00 337,670.00 452,280.00 114,610.00 74.7

.00 ( 337,670.00) .00 337,670.00 .0


FUND SUMMARY


COMMUNITY THEATER CIP FUND



REVENUE

SOURCE 3300 .00 .00 100,000.00 100,000.00 .0

.00 .00 100,000.00 100,000.00 .0

EXPENDITURES

EXPENDITURES .00 125.22 500.00 374.78 25.0

DEPARTMENT 6400 .00 .00 100,000.00 100,000.00 .0

.00 125.22 100,500.00 100,374.78 .1

.00 ( 125.22) ( 500.00) ( 374.78) ( 25.0)


FUND SUMMARY


CAPITAL IMPROVEMENT FUND



REVENUE

CAPITAL IMPROVEMENT REVENUES 76,864.89 309,361.71 1,352,009.00 1,042,647.29 22.9

CONTRIBUTIONS & TRANSFERS .00 .00 1,050,005.00 1,050,005.00 .0

76,864.89 309,361.71 2,402,014.00 2,092,652.29 12.9

EXPENDITURES

INFORMATION SYSTEMS 384.13 11,709.80 28,900.00 17,190.20 40.5

FINANCE .00 .00 10,000.00 10,000.00 .0

FACILITIES EXPENDITURES .00 916.20 400,000.00 399,083.80 .2

ENGINEERING EXPENDITURES 3,895.00 3,895.00 6,000.00 2,105.00 64.9

POLICE EXPENDITURES .00 .00 17,200.00 17,200.00 .0

FIRE DEPARTMENT .00 .00 66,000.00 66,000.00 .0

DEPARTMENT 4221 .00 .00 20,000.00 20,000.00 .0

AMBULANCE EXPENDITURES .00 .00 6,500.00 6,500.00 .0

STREETS EXPENDITURES 116,390.84 1,445,550.53 2,011,858.22 566,307.69 71.9

PARKS EXPENDITURES 999.00 245,044.51 389,515.57 144,471.06 62.9

CANYON PARKS .00 .00 22,584.12 22,584.12 .0

ART MUSEUM EXPENDITURES 3,994.73 3,994.73 25,500.00 21,505.27 15.7

CEMETERY EXPENDITURES .00 .00 50,000.00 50,000.00 .0

125,663.70 1,711,110.77 3,054,057.91 1,342,947.14 56.0

( 48,798.81) ( 1,401,749.06) ( 652,043.91) 749,705.15 (215.0)


FUND SUMMARY


SPECIAL SERVICE FUND



REVENUE

SPECIAL REVENUES 35,449.99 227,685.81 1,156,800.00 929,114.19 19.7

35,449.99 227,685.81 1,156,800.00 929,114.19 19.7

EXPENDITURES

PARK IMPACT FEE PROJECTS .00 .00 75,000.00 75,000.00 .0

TRANSFERS .00 75,000.00 1,081,800.00 1,006,800.00 6.9

.00 75,000.00 1,156,800.00 1,081,800.00 6.5

35,449.99 152,685.81 .00 ( 152,685.81) .0


FUND SUMMARY


FLEET SERVICE FUND



REVENUE


14,864.85 59,210.49 205,242.00 146,031.51 28.9

EXPENDITURES

EXPENDITURES 14,864.85 59,234.38 196,540.00 137,305.62 30.1

TRANSFERS, OTHER 694.00 5,551.37 8,700.00 3,148.63 63.8

15,558.85 64,785.75 205,240.00 140,454.25 31.6

( 694.00) ( 5,575.26) 2.00 5,577.26 (27876


FUND SUMMARY


VEHICLES AND EQUIPMENT FUND



REVENUE

SOURCE 3600 346.26 1,357.81 .00 ( 1,357.81) .0

SOURCES OF REVENUES .00 .00 966,612.00 966,612.00 .0

SOURCE 3900 .00 11,494.99 .00 ( 11,494.99) .0

346.26 12,852.80 966,612.00 953,759.20 1.3

EXPENDITURES

VEH. AND EQUIP. EXPENDITURES 31.21 273.35 20,000.00 19,726.65 1.4

ADMNISTRATION .00 .00 30,000.00 30,000.00 .0

DEPARTMENT 4160 .00 18,872.32 19,000.00 127.68 99.3

FACILITIES MAINTENANCE .00 .00 30,000.00 30,000.00 .0

DEPARTMENT 4185 .00 .00 31,000.00 31,000.00 .0

POLICE .00 .00 220,700.00 220,700.00 .0

AMBULANCE .00 .00 135,000.00 135,000.00 .0

STREETS .00 .00 185,000.00 185,000.00 .0

PARKS .00 21,037.60 37,000.00 15,962.40 56.9

CANYON PARKS .00 10,798.40 30,000.00 19,201.60 36.0

RECREATION .00 .00 42,000.00 42,000.00 .0

CEMETERY .00 10,393.35 37,000.00 26,606.65 28.1

WATER .00 .00 75,633.59 75,633.59 .0

ELECTRIC .00 .00 206,000.00 206,000.00 .0

STORM WATER .00 .00 210,000.00 210,000.00 .0

GOLF COURSE .00 .00 65,000.00 65,000.00 .0

31.21 61,375.02 1,373,333.59 1,311,958.57 4.5

315.05 ( 48,522.22) ( 406,721.59) ( 358,199.37) ( 11.9)


FUND SUMMARY


WATER UTILITY FUND



REVENUE

ENTERPRISE REVENUE 1,436,233.31 3,161,722.24 7,466,593.00 4,304,870.76 42.3

1,436,233.31 3,161,722.24 7,466,593.00 4,304,870.76 42.3

EXPENDITURES

WATER EXPENDITURES 126,522.99 585,717.52 1,722,390.00 1,136,672.48 34.0

VEHICLES & EQUIPMENT .00 1,127.88 .00 ( 1,127.88) .0

PROJECTS 12,358.64 560,431.74 4,418,588.98 3,858,157.24 12.7

IMPACT FEE PROJECTS 781,878.33 979,954.86 3,627,789.16 2,647,834.30 27.0

TRANSFERS, OTHER 50,192.99 212,554.09 701,922.00 489,367.91 30.3

970,952.95 2,339,786.09 10,470,690.14 8,130,904.05 22.4

465,280.36 821,936.15 ( 3,004,097.14) ( 3,826,033.29) 27.4


FUND SUMMARY


SEWER UTILITY FUND



REVENUE

ENTERPRISE REVENUE 298,499.19 1,195,989.06 3,867,497.00 2,671,507.94 30.9

298,499.19 1,195,989.06 3,867,497.00 2,671,507.94 30.9

EXPENDITURES

SEWER EXPENDITURES 31,814.81 112,999.95 335,457.00 222,457.05 33.7

WASTE WATER TREATMENT PLANT 53,298.97 277,518.28 899,055.00 621,536.72 30.9

VEHICLES & EQUIP-WASTE WATER .00 64,405.00 176,905.00 112,500.00 36.4

PROJECTS 14,850.00 40,650.00 1,678,000.00 1,637,350.00 2.4

IMPACT FEE PROJECTS .00 .00 20,000.00 20,000.00 .0

BOND PRINCIPAL .00 .00 125,000.00 125,000.00 .0

PRINCIPAL .00 .00 89,000.00 89,000.00 .0

TRANSFERS, OTHER 45,548.64 229,029.64 816,662.00 587,632.36 28.0

145,512.42 724,602.87 4,140,079.00 3,415,476.13 17.5

152,986.77 471,386.19 ( 272,582.00) ( 743,968.19) 172.9


FUND SUMMARY


ELECTRIC UTILITY FUND



REVENUE

ENTERPRISE REVENUE 1,983,029.47 9,578,848.60 25,333,989.00 15,755,140.40 37.8

1,983,029.47 9,578,848.60 25,333,989.00 15,755,140.40 37.8

EXPENDITURES

ELECTRIC DISTRIBUTION 136,994.94 540,388.05 1,994,084.00 1,453,695.95 27.1

ELECTRIC GENERATION 129,724.51 593,407.61 1,827,545.00 1,234,137.39 32.5

VEHICLES - DISTRIBUTION .00 1,127.88 .00 ( 1,127.88) .0

NEW DEVELOPMENT 78,759.79 118,389.81 221,800.87 103,411.06 53.4

GENERATION PROJECTS 14,858.22 196,280.26 1,453,939.20 1,257,658.94 13.5

IMPACT FEE PROJECTS 78,544.36 149,197.26 912,550.09 763,352.83 16.4

TRANSFERS, OTHER 1,446,086.70 6,320,968.70 19,359,303.00 13,038,334.30 32.7

1,884,968.52 7,919,759.57 25,769,222.16 17,849,462.59 30.7

98,060.95 1,659,089.03 ( 435,233.16) ( 2,094,322.19) 381.2


FUND SUMMARY


STORM WATER FUND



REVENUE

SOURCE 3700 88,985.22 376,219.87 1,319,470.00 943,250.13 28.5

88,985.22 376,219.87 1,319,470.00 943,250.13 28.5

EXPENDITURES

STORM DRAIN EXPENDITURES 26,373.69 182,028.41 480,961.00 298,932.59 37.9

DEPARTMENT 6050 .00 47,036.00 120,536.00 73,500.00 39.0

DEPARTMENT 6800 .00 30,000.00 206,988.00 176,988.00 14.5

DEPARTMENT 9000 21,532.03 86,003.84 556,103.00 470,099.16 15.5

47,905.72 345,068.25 1,364,588.00 1,019,519.75 25.3

41,079.50 31,151.62 ( 45,118.00) ( 76,269.62) 69.0


FUND SUMMARY


WASTE UTILITY FUND



REVENUE

ENTERPRISE REVENUE 113,687.80 448,098.73 1,373,500.00 925,401.27 32.6

113,687.80 448,098.73 1,373,500.00 925,401.27 32.6

EXPENDITURES

WASTE EXPENDITURES 75,190.10 265,474.68 891,387.00 625,912.32 29.8

SOLID WASTE EXPENDITURES .00 .00 20,294.00 20,294.00 .0

TOOLS & EQUIPMENT .00 37,468.30 42,887.00 5,418.70 87.4

VEHICLES & EQUIPMENT 79,525.70 426,121.11 422,346.82 ( 3,774.29) 100.9

TRANSFERS, OTHER 17,954.31 71,707.94 315,833.00 244,125.06 22.7

172,670.11 800,772.03 1,692,747.82 891,975.79 47.3

( 58,982.31) ( 352,673.30) ( 319,247.82) 33,425.48 (110.5)


FUND SUMMARY


GOLF COURSE UTILITY FUND



REVENUE

ENTERPRISE REVENUE 87,701.60 459,728.68 999,500.00 539,771.32 46.0

87,701.60 459,728.68 999,500.00 539,771.32 46.0

EXPENDITURES

GOLF COURSE EXPENDITURES 80,004.69 267,955.82 814,699.00 546,743.18 32.9

GOLF CART PROJECTS 4,364.00 5,554.00 106,715.00 101,161.00 5.2

TRANSFERS, OTHER 5,172.34 20,689.36 104,744.00 84,054.64 19.8

89,541.03 294,199.18 1,026,158.00 731,958.82 28.7

( 1,839.43) 165,529.50 ( 26,658.00) ( 192,187.50) 620.9


FUND SUMMARY


REDEVELOPMENT AGENCY FUND



REVENUE

CONTRIBUTIONS & TRANSFERS .00 .00 10,000.00 10,000.00 .0

.00 .00 10,000.00 10,000.00 .0

EXPENDITURES

.00 .00 .00 .00 .0

.00 .00 10,000.00 10,000.00 .0


FUND SUMMARY


CEMETERY TRUST FUND



REVENUE


4,731.42 21,708.07 61,000.00 39,291.93 35.6

EXPENDITURES

.00 .00 .00 .00 .0

4,731.42 21,708.07 61,000.00 39,291.93 35.6


FUND SUMMARY


AIRPORT TRUST FUND



REVENUE

MISCELLANEOUS REVENUE 203.90 1,543.97 95,661.00 94,117.03 1.6

CONTRIBUTIONS & TRANSFERS .00 .00 4,000.00 4,000.00 .0

203.90 1,543.97 99,661.00 98,117.03 1.6

EXPENDITURES

EXPENDITURES 14,084.13 25,085.40 95,400.00 70,314.60 26.3

14,084.13 25,085.40 95,400.00 70,314.60 26.3

( 13,880.23) ( 23,541.43) 4,261.00 27,802.43 (552.5)


FUND SUMMARY


AIRPORT CIP FUND



REVENUE

CONTRIBUTIONS & TRANSFERS .00 103,785.00 4,088,333.00 3,984,548.00 2.5

.00 103,785.00 4,088,333.00 3,984,548.00 2.5

EXPENDITURES

CAPITAL EXPENSE .00 110,414.84 4,116,665.00 4,006,250.16 2.7

.00 110,414.84 4,116,665.00 4,006,250.16 2.7

.00 ( 6,629.84) ( 28,332.00) ( 21,702.16) ( 23.4)


Recreation Department – December 2013

Significant Events


Appointment of the new Art City Days Executive Committee (Currently, Councilman Jolley, Chairman Craig Conover, Director Chuck Keeler)

Appointment of an Art City Days Parade Chairperson


• 1. Swimming Pool Performance Goals: Goal for 2014 # to date

Creation of email groups 150 75

Distribution of Promotional Flyers 50% 40%

Pool Utilization +8% ‐3%

Weekly Inventory of Medical Supplies 52 21

Quarterly Equipment Inventory 4 2

# of Dry Land Classes 12 0

CPR/First Aid Classes 3 5

• 2. Recreation Program Performance Goals.

Decrease in # of People on Waiting List 180 87

% On‐Line Registration (Basketball Only) 54% 70%

• 3. Current Programs

Youth Basketball, Adult Men’s Basketball, High School Basketball, Letters to Santa (School Program), Santa’s Mailbox, Visits with Santa, Jingle Bell Rock, Holiday Decorating Contest


Legal Department – December 2013

Significant Events

ASAP (“Art City Substance Abuse Program”) – Our ASAP Coalition in connection with the school district attended “Prevention Dimension”

training. Prevention Dimension is the school district’s prevention curriculum. It is ASAP’s goal to help support and implement the program in our k‐12 classrooms.

ASAP received a grant for suicide prevention training. All the high school counselors and jr. high counselors have now been training through the QPR Program. This suicide prevention program stands for qualified, persuade and refer. In turn, after the counselors were trained (8 hours) they held a one hour training for their schools’ faculty and administrations. In addition Springville Jr. High and Springville High School Hope Squads have now been trained in the QPR program. This was as a result of ASAP’s coordination of training and purchasing the program.

One program ASAP is very interested in, is a one‐on‐one mentoring program in Springville. An adult

mentor would be assigned to a child, after interviews and screening. The meetings would take place at the child’s school during the school day. The adult would be background checked and trained through Nebo School District. The child could be “self‐referred” or referred by a counselor with parents’ permission.


Springville Justice Court cases filed Nov 2013 Nov 2012 Nov 2011 (traffic/misdemeanor/small claim) 316/51/2 413/38/6 400/23/2

Percentage of Convictions/Closed cases (includes guilty pleas held in abeyance) for DUI, drug related, domestic violence and theft cases resolved in September 2013:

o DUI 100% (8 cases) o Drug Related 100% (9 cases) o Domestic Violence 75% (4 cases) o Theft 100% (10 cases)

Victim Advocate regularly helps approximately 33 new victims (29 primary and 4 secondary) and 9 ongoing victims and provides approximately 255 services to victims. (These numbers are approximate numbers. The victim advocate has not yet provided her most recent statistics.)

Number of claims filed against the City and amount spent on claims: o November 2013 – 2 claims submitted. 2013 total – 19 claims ($13,985). o For year 2012 – 21 claims submitted ($25,000). o 2009 – 36 claims submitted ($96,000.00); 2010 – 28 claims submitted ($103,858.00); 2011 – 26 claims

submitted ($135,000).


Buildings and Grounds Department – December 2013

Significant Events

‐ During November we had several projects throughout the City completed. These projects were: o The parking lot at the Senior Citizens Center was sealed, cured, and aprons were added to

facilitate drainage and transition to neighboring driveways. The parking lot is now ready to be driven on and should be a great improvement to this area.

o The rian gutter project at the Art Museum was completed. This project will keep the majority of storm water away from the building and alleviate flooding concerns that we have had in the past. The addition of the rain gutters should also preserve some of the exterior surfaces of the Museum that previously had rain water running down them.

o The Community Services Building has a new roof. This was a much needed improvement and has stopped the leak issues that we have been dealing with.

o The fence project at the Evergreen Cemetery is mostly compete. The white iron fence panels have been installed between the masonry pillars along 400 East. New vinyl coated chain link fence has been installed along Evergreen Drive. The cemetery looks much better now that this portion of the fencing project is finished. We are looking forward to having masonry gate pillars installed at the west end of the cemetery very soon.

o The compund at 400 South has also seen many improvements. New Simtek fence has been installed and a new entry gate will be installed, the Streets Department has moved in to the northwest building, the Buildings and Grounds Department has moved into the south building, and the Solid Waste Department has moved into the center building. All of the buildings have new office spaces, new break/meeting rooms, and have become


Cemeteries November burials = 14 November plots sold = 11 November revenue = $19,850 Revenue YTD =$205,917 2013 YTD burials = 176 2013 plots sold YTD = 119

Urban Forestry 2013 Trees Planted = 273 2013 Trees Removed = 335 2013 Trees Pruned = 399 2013 Stumps removed = 331

more organized to allow these departments to operate more efficiently. There are some more minor improvement projects and landscape improvements yet to be done.

‐ Our staff spent some quality time decorating Main Street and other areas for the holidays. We have installed several hundred strands of lights in the trees, erected christmas trees in several of our facilities, and hung the stars on the street light poles. Each year we try to improve and increase our decorations to make Springville more festive.

‐ Our Canyon Parks staff have completed all of the work necessary to be prepared for winter recreation to open for the season. We are hoping for enough snow to allow us to open for Christmas break this year.

‐ The work at Wayne Bartholomew Family Park continues to progress well. The pond has been excavated and most of the liner has been installed, most of the piping has been installed, and some of the pond features are in place. This project has proceeded well. We are hoping that the winter weather does not slow progress too much and we can keep timelines on track.


Springville City Monthly Department Report Community Development –November , 2013

• Significant Events

The records clerk scanned 869 pages of records for Community Development, 151 pages of records for the Recorder’s Office, and 26 pages of records for Public Works, totaling 1,251 records. Misty was on vacation two weeks of the month

Code Enforcement worked on 111 potential violations with 51 citizen generated complaints. The majority of time spent on citizen assists, graffiti and improper parking/storage.

The Planning Commission held its regular meetings on November 12th and 26th. The following items were reviewed, discussed or acted on by the Commission.

November 12th

1. * Consideration of the Consent Agenda

a. Approved a minor subdivision to remedy an illegal subdivision located at approximately 1500 South 1750 West in the LIM – Light Industrial Manufacturing zone.

b. Recommended final subdivision plat and phase 1 site plan re‐approval for the Aldara

at Outlook Subdivision, Plat A, located at 700 South 2600 West in the HC zone and the MU Overlay zone.

3. Legislative Session

a. Recommended amending the General Plan Land Use Plan Map from low density residential to manufacturing for property located at 871 South Main.

b. Recommend approval of request to rezone property located at 871 South Main from

R‐1‐15 (Residential) to LIM (Light Industrial‐Manufacturing).

Performance Management Statistics 1 New Building Permits –Nov., 2013 15 permits issued for a valuation of $1,020,775 Nov., 2012 34 permits issued for a valuation of $3,823,097 2013 YTD ‐ 296 permits issued for a valuation of $34,739,893 2012 YTD – 319 permits issued for a valuation of $31,250,296 2. Completed editing of the Historic Center Planning Community Plan with editing

committee 3. Continued work on Design Standards for Commercial Construction

November 26th 3. Legislative Session a. Recommended amending Title 11, Chapter 4, Section 501 et. Seq. of the Municipal

Code pertaining to accessory structures in a commercial and industrial site development and 11‐6‐313, types of signage allowed on an accessory structure.

Residential – New Single Family Contractor Address Valuation Permit #1 Brian Ward Josephson DBR 35 North 450 West #11WV 185,310.00$ 0218-20132 Bryan & Jessica Boshell Owner/Builder 1041 East 350 South #6EH 224,759.00$ 0220-20133 Apple Homes Apple Homes 1303 South 1200 West #75JBA 146,624.00$ 0226-20134 Michael Klauck Mike Klauck Construction 893 North 450 West #36GHMP 160,051.00$ 0227-20135 Michael Klauck Mike Klauck Construction 909 North 400 East #35GHMP 160,051.00$ 0228-2013

TOTAL 876,795.00$

Residential – Additions/Alterations Contractor Address Valuation Permit #1 Curtis & Lara Eppley Harper & Company 314 South 100 West (Addition) 14,820.00$ 0219-20132 Wendy Gee New Again Construction 830 Brookside Drive (Remodel) 12,500.00$ 0221-20133 Brandon Deleeuw Champion Windows 815 East 400 North (Re Roof) 1,000.00$ 0222-20134 Cannon Hamaker Owner/Builder 490 Averett Ave (Convert garage to living space) 7,500.00$ 0223-2013

TOTAL 35,820.00$

Commercial – Addition/Alterations Contractor Address Valuation Permit #1 Jimmy Johns Big Tree Construction 40 East 400 South (Tenant Finish) 100,000.00$ 0217-20132 South Valley Professional Plaza Prestige Progerties 672 West 400 South (Footing/Foundation) 1,000.00$ 0224-2013

TOTAL 101,000.00$

Sign Contractor Address Valuation Permit #1 Allied Electric Sign & Awning Allied Electric Sign 358 South 2200 West (Freestanding Sign) $7,160.00 0225-20132

TOTAL $7,160.00

Plumbing/Mechanical Permits Contractor Address Valuation Permit #1 Janet Johnson 1019 East 100 South 1672 Mani Sorensen 1766 East Red Barn Road 168

Electrical Permits Contractor Address Valuation Permit #1 Janice Beverage 120 North 1230 East 2521

GRAND TOTAL $1,020,775.00

EH - East Hills GHMP - Garden Homes of MillpondJBA - Jessie's Brook Plat AWV - West View

Springville City Building PermitsNovember 2013

FEES COLLECTEDParks/Trails Impact Fee: $18,828Sewer Impact Fee: $8,095Water Impact Fee: $9,245Water Meter Fee: $1,350Temporary Power Fee: $200Electrical Extension Fee: $0Electrical Impact Fee: $10,935Electrical Meter Fee: $1,250Road Impact Fee: $24,124Public Safety Impact Fee: $4,750Plumbing Fee: $100Mechanical Fee:Secondary Water Impact Fee: $1,604Storm Water Impact Fee: $10,535Plan Check Deposit: $1,600Plan Review Fee: $4,832Building Permit Fee: $9,8061% State Fee: $100TOTAL $107,354

Bonds CollectedCompletion Bond $9,120Performance Bond $9,210TOTAL $18,330

Total Permits Issued: 15 Total Plans Reviewed: 18

Total Inspections Completed Bruce Taylor: 130 Jason Van Ausdal: 37 TOTAL 167


Springville Museum of Art – November 2013

Significant Events

Artist Meet & Greet November 1, 2013 5:00 pm – 8:00 pm Art lovers came this evening and mingled with the artists of the Inspirational Art Association that was featured in the “Eyes Wide Open exhibit. Each artist was happy to answer questions posed during the evening and explain the inspiration behind their works of art. Community and Family Night November 4, 2013 6‐8pm – Theme for the evening: Voices: People, Places and Ideas in Utah Art. The children were entertained as they participated in 4 different art projects: Self‐Portraits with Mirrors and Charcoal. Drawing their Favorite Place, What’s Your Big Idea, on white board and Make Your Voice Heard, multimedia. Portfolio Review Day November 2, 2013 9:00 am – 3:00 pm Portfolio Review Day was a chance for 11th and 12th grade students to meet with Visual Art Representatives from Universities, Colleges, and Art Schools across the state. This program has helped students to be accepted into various programs as well as receive hundreds of thousands of dollars in scholarships. Concert Series – Red Desert Ramblers November 17, 2013, 5:00 pm – 6:00 pm The Red Desert Ramblers played Bluegrass, Classic Country and Swing music blending harmonies with smoking instrumental breaks. The audience was thoroughly entertained this evening. 28th Annual Spiritual & Religious Art of Utah Exhibition – Opening Reception November 20, 2013, Those attending the Opening Reception enjoyed meeting and visiting with the artists and reflecting on the vibrant spiritual traditions that were shared through this exhibit.


• 100 attended Community and Family Night

• 80 attended Portfolio Review Day

• 100 attended the Artists Meet and Greet Reception

• 60 attended the Sunday Concert Series

• 300 attended the 28th Annual Spiritual and Religious Show Artists Reception

• 8 Docent Led Tours

• 1,535 Monthly Attendance

Springville City Monthly Department Report **Electric – December– 2013**

Significant Projects and Tasks Review –

Generation Division - WHPP - Resources

Hydro power plant production posted in at 115,748 kWh for the month. The WHPP did not operate in November. Total system demand for November peaked at 39.98 MW, on the 25

th at 09:15 hours. Total system energy posted

at 19,821,283 kWh for the month. The Nebo power plant was scheduled and delivered 7,095,620 kWh to the system. Staff is still missing in hedged

fuel with market fuel at Nebo. About 6,000,000 kWh is hedged and the remainder comes from spot market pricing for the natural gas. The resource is scheduled to take advantage of market rates for both low load hours and slight margins for high load hours.

Electrical Operations & Substations

WHPP facility jobs: Staff focused on winterizing the plant. The transducer control monitoring equipment on K2 is

being upgrade with better stainless steel tubing and removal of redundant items. Modifications will also be made

on K2 for installation of a CO catalyst to meet the requirements of the State Air Permit. The CEM system is

functioning as required. The Air Permit RATA test is scheduled for the 13th

of December. The pre-test protocol has

been submitted and approved by the DAQ.

North Substation Project: Completed the relocation of the power transformer. However, the crane outrigger failed

while rotating the 30 ton around the side to the trailer causing the unit to hit hard against the trailer deck. Staff

was able to get a GE Technician on site November 20th

to inspect and evaluate the event. A report will be issued

and then necessary steps taken to assure the integrity of the transformer. The Crane operator has insurance that

should provide coverage of any necessary repairs and reconditioning.

Performance Management Statistics – As of 30 November 2013 – 42 % of FY 2014 Elapsed

Monthly Retail Revenue – $1,855,620 3.22 % ↑ Increase from last year ( 2012: $1,797,757 )

o FY 2014 YTD Retail Revenue – $10,747,994 45.7 % of budget for retail sales ( FY14 Budget: $23,517,697 )

Goal #1 – Efficiently manage wholesale power costs to maintain annually budgeted expenditures.

Measures FY 2011 FY 2012 FY 2013

FY 2014

(Target/YTD Actual)

Budgeted Power Resource Cost / MWh $ 69.65 $ 64.69 $ 68.99 $ 67.49

Actual Power Resource Cost / MWH (as of 11-30-2013) $ 67.40 $ 60.00 $ 60.97 $ 59.12

Goal #5 – Maintain and improve the Distribution system reliability

Measures FY 2011 FY 2012 FY 2013 FY 2014 (Target/YTD Actual)

SAIDI: System Average Interruption Duration Index 1.36 12.05 10.21 23.97 / 3.023

CAIDI: Customer Average Interruption Duration Index 87.43 180.30 90.55 67.38 / 83.286

Substations: Worked on Dry Creek substation SEL Axion communication equipment for the new SCADA RTU;

completed monthly maintenance on all distribution substations.

City Department Projects: Fiber and conduit repairs at the 909 E. Compound facility; isolated and repaired City

Hall fire panel alarm in the IT server room; installed electrical spider boxes and cables for the Christmas lighting

around City Hall

Distribution Division

Metering and Customer Service staff completed: 272 BlueStake underground utility locates (down 19 % from last month of 336); 200 Customer generated work orders; 47 service inspections; 7 temporary power residential meters set; 10 new meters set; 17 Yellow tags for disconnects generated by customer non-payment; 2 residential energy audits; 133 customer shut off notices (Collector called 834 customers);

Wild Rose subdivision high voltage cable replacement completed; Completed the temporary switching procedure to decommission the 900 North substation for the transformer move; Installed new equipment to provide service to the retail space behind Art City Pharmacy; Installed remaining section of steel pole and switches to provide service from the 46kV transmission to the North substation; began work on the double circuit line along 850 North and the RR track access road going north at the corner; installation of roadway lighting for the Tunex property.

Installed an additional 48 LED roadway lighting fixtures. LED fixtures now make up 27% of the 2,055 street lighting installations in the city.

New location for the

Power Transformer

Installation of high

voltage switches for

service into the

substation.

DEPARTMENT OF PUBL IC SAFETY – DECEMBER 2013

CasesofInterest:

Eachmonthwereceivedozensofemailsandwebsitecontactsfrompeopleaboutourcommunity,department,locallawsandmore.Wemakeeveryefforttorespondtothesecontacts,eventhosefromoutofstate.ArecentcontactcamefromamaninCalifornia.HisfatherhadlosttouchwithabrotherwhowaslastknowntolivehereinSpringville.Thefather,nowinadvancingage,hadtriedallhecouldtoreconnectwiththislonglostbrother.Hisson,wantingtohelphisfather,tookachanceandsentusanemailviaourwebsite.Wecheckedourrecordsandfoundwhatwethoughtmightbeamorecurrentaddress.Adetectivestoppedby,locatedthebrotherandgothispermissiontoforwardphonenumbersandaddresstothenephewinCalifornia.Notatypicalemailtobesure,butitwasnicetobeabletoreunitebrothershundredsofmilesapart.

Inwhatwewoulddescribeasmore‘routine’policework,ourofficerswerekeptbusyearlyoneSundaymorningwhentwojuvenilesdecidedtobreakintopeople’scarsonthenortheastsideoftown.Officerscaughtthepairshortlyaftertwothatmorning,andrecoveredpropertystolenfromtheseriesof“auto‐burgs.”Whataddedanunusualtwisttothesearrestswaswhattheboystook.Itseemsthatoneofthevictimskeptdrugparaphernaliainhiscar(alongwithabitofmarijuana).Theboysconfessedtotheofficerwheretheyhadstolenthevariouspiecesofproperty…includingthemarijuanaandparaphernalia…andofficersstoppedbythehomestolettheownersknowtheircarshadbeenbrokeninto.Thevariousownersidentifiedthepropertyasbelongingtothem(includingtheowneroftheillegalitems).Whentoldbytheofficersthathehadjustclaimedownershipofdrugsandparaphernalia,the‘owner’becamebelligerentandbeganyellingatandchallengingtheofficers.Asaresultheendedupgettingarrestedalongsidetheboyswhostolehis‘stash.’

Nottooverlookthegreatjobourfiredepartmentdoestohelpourcitizensfirefightersrespondedtoahomeonacarbonmonoxidedetectorsounding.Whenacheckwasdonewithacarbonmonoxidelevelindicatoritshowedthelevelstoexceed350PPMinthehome.Atthislevelthefamilycouldhavesufferedlossofjudgmentandheadachesinonetotwohours.Carbonmonoxidecanbefataliflevelsreach1600PPM.Firecrewsquicklyventedthehomeandisolatedtheproblemtoamalfunctioningfurnacethatwasnotventedproperly.Thefurnacewasturnedoffeliminatingtheproblem.Earlydetectionbythedetectorandfirecrewspreventedanyharmtofamilymembers.

Officersweresenttocheckonamaleindividualwhowasfacedowninthegrassareaatapproximately500SMain.Whenofficersarrivedtheyfoundthemalewasunresponsiveandwasheavilyintoxicated.Inattemptstowakethemalehebecameviolentandstartedyellingandswearingattheofficers.Becauseofhishighlevelofintoxicationambulancepersonnelwereaskedtomedicallycheckhim.WhenEMSattemptedtohelphimhebeganspittingatthem.ThemalecontinuedtospitatEMSsoaspithoodwasplacedonhim.Themalewashandcuffedandplacedintheambulancesohecouldbetreated.Whileintheambulancethemalewouldkickatanyonewhotriedtoattendtohimandthreatenedtokillanyonehesaw.Hethreatenedtopuncheveryoneinthefaceoncehewasoutofthehandcuffs.Hewasabletokickoneoftheofficersintheleg,butcausednoinjury.Oncehewasclearedbytheambulancepersonnelthemalewasplacedinthebackofapatrolvehiclewherehereceivedaridetothejailfornumerousviolationsoflaw,namely“Intoxication”and“AssaultonPeaceOfficer”.

Anofficeronlatenightpatrolnoticedavehiclestoppedinthedrive‐upofHogiYogi.Theofficer,knowingthebusinesswasclosed,decidedtocheckonthevehicleinthedrive‐upwiththeheadlightsonandtheenginerunning.Investigationrevealedthemaledriverofthevehiclewaseitherpassedoutorsleeping.Theofficercontinuedtoinvestigateandfoundthemalewasundertheinfluenceofprescriptiondrugs.Themaledriverwasarrestedfor“DrivingUndertheInfluence”andwasbookedintojail.

Andlastbutnotleast,adogranawayfromananimalhospitalinProvo.SureenoughheendeduphidinginanabandonedbuildinghereinSpringville.That’swhere,aftertwoweeksinhiding,ourACOsfoundhimandsenthimbacktohishappyhome.

SERVICES,EVIDENCE,ANIMALCONTROL

DispatchServices:

Callshandledbyourdispatchcentercontinuedataquickpace,withthehighestnumberofemergency911callsinthreemonths,whileCADcallsdippedslightlythispastmonth.

Emergency 911 calls from cell phones continue to outpace the old‐fashioned “landline” calls nearly six to one. Cellular calls present special difficulties for public safety. They are not always easily traced, as the phones are often moving.

0200400600800

100012001400160018002000

Springville Mapleton

1953

433

CAD Calls

0

250

500

750

Landline 911 Cellular 911

125

636

911 Calls

3375

2926

3140

3449

3649

3586

3849

3839 3525

3758

3379

0

0

1000

2000

3000

4000

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Administrative Calls

713 576

694 614

772 735

1876

780 689

745

762

0

0

250

500

750

1000

1250

1500

1750

2000

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Emergency 911 Calls

SERVICES,EVIDENCE,ANIMALCONTROL

GRAMA,EvidenceandPropertyRecovered:

Unclaimedmoney,bylaw,nowbelongstotheStateofUtah.Afterthetimelimitationsarecompleted,moneyisturnedovertotheCity,andtheCitythenforwardsittotheState.Thispastmonthmorethan$347wassentforreleasetotheStateofUtah.

Thusfarthisyear,officershaverecoveredaboutone‐thirdofthepropertystolenintheCity.

AnimalControl:

OurAnimalControlofficersstayedbusyaswell…One‘arrestee’takentotheshelterwasa‘bunny.’Therealsoseemedtobeanuptickindogbites…includingoneofourpatrolofficers!

0

25

50

75

3834

60

33

Total Evidence in Storage

4076

New Evidence

105Return ‐Destroyed

67

$344,824.00

$103,826.00

Stolen

Recovered

0 25 50 75 100

Responses

Reports

83

75

0 5 10 15 20

Citations Issued

Total Animal Impounds

6

35


Public Works – November 2013

Significant Events

PW Administration: Continued negotiations with UDOT for improvements at the intersection of 400 South & Main Street. The improvements would consist of adding a dedicated right‐turn lane in front of Walgreen’s for vehicles going eastbound on 400 S making a right turn on to Main Street heading south toward Mapleton. This would allow for two through eastbound lanes on 400 South passing through the Main Street intersection.

Engineering Division: Engineering is continuing to work on IFA updates for all utilities. The renovation for the Streets and Solid Waste buildings nearing completion. The 1500 W Sewer – Phase II project has been awarded to Lyndon Jones construction in the

amount of 615,884.50. A Notice to Proceed was issued on December 2, 2013. Springville PI System – Phase 1A (Bartholomew Pond) The installation of most of the pipelines

(including the one up Canyon Road) and the excavation for the pond has been completed. The clay liner placement has begun, but weather may slow or stop this work until spring.

Engineering is working with a design consultant on the design of the 400 S 1300 E round about. Will work on the design through the winter.

Streets Division: Hauled 400 tons of salt in preparation for winter driving conditions. Began moving into the remodeled Streets Division offices/break room. Relocated into the northernmost buildings of the 400 South Compound. Completed paving of City utility departments roadway excavations.

Recycling: Over 900 customers participating in the recycling program Water Division: The Main Street Pipeline Replacement project is continuing with approximately 2,600

linear feet of 8” diameter C900 PVC pipe installed to date on the west side of Main Street. Water crews upgraded an existing Pressure Reducing Station by installing a new 6” pressure reducing valve (PRV) with a 2” bypass (allows maintenance of the 6” PRV without taking the PRV station out of service. 141 old water meters were changed out in the month of November.

Wastewater/Storm Water Division: Installed 3 curb‐face storm water inlets on Center Street at 852 East to alleviate flooding of an adjacent home during moderate rain events. Re‐wired the Brand‐X sewer lift station to eliminate a junction box that was shorting out due to groundwater. Both Sewer Collections field personnel are still on light duty for medical reasons. The street sweeper removed 7 tons of dirt and debris from City streets.


_SEPT OCT NOV Administration ‐ Customer Service Work Orders Received: 278 222 126 Water ‐ Leaks Repaired in the Water Distribution System 12 15 7 Water Stopped Meters (current #/#fixed this month) 12/7 17/1 9/8 Wastewater Collection ‐ Footage of Sewer Pipe Televised: 10,015 0 0 Wastewater Treatment Plant ‐ Sewage Treated (mgd*) 3.76 3.60 3.51 Engineering ‐ In‐house design projects: 10 10 10 Streets ‐ Citizen Work Orders Completed** 30 66 69

* (million gallons per day) ** (includes traffic sign & sidewalk replacements, street sweeping call‐outs, pot‐hole filling)

MINUTES FOR THE MEETING OF THE ARTS COMMISSION OF THE CITY OF SPRINGVILLE, UTAH 443 South 200 East, Springville Utah 84663

September 10, 2013 – 7:00 P.M.

CALL TO ORDER The meeting was called to order. Time: 7:03 p.m.

Present: Chair Delora Bertelsen, Chuck Keeler, Ginny Ackerson, Daryl Tucker, Donna Breckenridge, Julie Ahlborn, Claudia Davenport, MariLee Allred, Ruth ___ (representative from museum – last name needed), Councilman Dean Olsen

Absent: Phil Carlson, Arlene McGregor Excused: Rita Wright, Sandy Allison, Debbie Allred

INVOCATION Donna Breckenridge PUBLIC COMMENT Public comment may be written or verbal. All public comments are limited to 3 minutes and no action can be taken. Responses by the committee will be limited to reporting on official actions taken at previous meetings. At the committee’s request, items presented during public comment may be added to the agenda of a future meeting of the committee.

CONSENT AGENDA Motion: Approval of the Minutes of July 9, 2013, amended as follows. Grant allocations: Folkfest, “this represents about 25% of the budget,” DUP Museum, $350, Concert series, $2750. Action: Move, Donna; Second, Claudia; Voice Vote, Passed unanimously

COMMISSION BUSINESS/ACTION ITEMS 1. Chair’s Report – Verbal or written report. Chair Bertelsen complemented

the various arts programs in the city (Museum, Library, Folkfest, Historical Society, DUP, etc.) and how well they are doing in promoting the arts and providing enriching activities for the community.

2. Arts In Education – Discussion regarding policies and procedures related to the funding education related art programs and projects. Julie – The grant application period will begin November 1; evaluations will be done by June 1. The principal from each school requesting a grant must sign the application. Consideration will be given to all applicants; only one grant per school will be awarded initially. If additional grants are submitted from schools already receiving a grant, other schools will be given preference before multiple grants will be awarded to one school. Julie will send finalized a copy of the finalized policy and directions for application to Chuck to add to the City policy manual and for posting in the appropriate place on the City web site.

3. Heritage Days Report – Daryl reported on the schedule of Heritage Days

(September 18-21) including the unveiling of the statue, “Hear My Plea”

by Peter M. Fillerup. The Fillerups will be out of state and won’t be able to attend. Delora is in contact with a family member in Pleasant Grove who may be able to attend the unveiling. The alcove next to the mayor’s office will likely be the installation place for the statue. There will be a plaque next to it that will show that it’s part of the Statues to Live By program. All Arts Commission members and Springville citizens are invited and encouraged to attend. The Crow Shaman statue which has been in storage will be reinstalled outside before Heritage Days. The Heritage Days Committee met on September 10. Everything is looking good for the event. Events are as follows: 9/18, 7 p.m., Exhibition opening & book launch, Springville Museum of Art. 9/19, 7 p.m., Statue unveiling, Art Museum. 9/20, 4 p.m. Chalk around the block at 110 S. Main; 7:30 p.m. free outdoor movie: Disney’s Pocahontas. 9/21, 10a.m.-12 noon, Self Guided Walking Tours of 3 historical buildings (DUP building/Carnegie Library, Senior Center & TLC [old historic post office]. 10:30 a.m., Mini Canoe Race at the Splash Pad Creek. 11a.m.-3p.m., Native American Village and Vendor Booths. Chuck – The last 4 days of August patrons of the Splash Pad were surveyed. Many people are traveling from outside of Springville to come. Our Splash Pad has been rated #1 in the state. 55-65% of surveyed attendees were from outside of Springville. 60% were under age of 6. When asked why they come patrons said: it’s a fun free facility, a gathering place, parents felt like they could spend as much or as little time as they wanted it’s free for any length of time. 70-75% had come more than once. Some people had been as many as 30+ times.

4. Commission History – Submission of program information and promotional materials to be included in the Arts Commission History. It was requested that Commission members give their materials for the scrapbook to Sandy before the October meeting.

5. Reports from Commission Members – Verbal and/or written reports from members of the commission relating to areas of responsibilities. a. Historical Society – Daryl – Heritage days has expanded and grown

greatly since last year’s event. It’s become a nice community event. Daryl acknowledged and thanked the city’s leadership & support.

b. Arts in Education – Julie - no additional report. c. Folkfest – Donna - Two groups dropped out at the last minute this

year due to travel agent problems. Donna has recommended a travel agent in St. George to them to help for next year. Although fewer teams were here this year, the quality of performances was very good. Springville has a nice reputation with the dancers – they love coming

here. 150 groups have expressed interest in coming next year in addition to the North African groups.

d. Music/Concert Series and Talent Show – Ginny – The first concert of the season went very well (Synergy). They will also be performing at Heritage Days. This Sunday at 5 p.m., Aspen Winds will be performing at the Art Museum. They are all professional musicians and specialize in music that tells stories (i.e. Peter and the Wolf, Sorcerer’s Apprentice.) In October, the performance will be an opera. Chuck commented that he has been in touch with the Nebo Philharmonic to perform next year following Art City Days.

e. Performing Arts – Daryl – Rehearsals are being held for Sweeny Todd. It is opening the 2nd week in October and runs through 1st week in November at Merit Academy. Charlie & the Chocolate Factory had a very successful run – there was a packed house almost every night.

f. Library – Claudia – The Library ran a thank you slide on their digital board all during the summer months to thank the Arts Commission for their grant which helped fund the Summer Reading Program. The Summer Reading Program this year had 116 programs at which there were 10,404 people in attendance. She also read some thank you notes from patrons regarding their experience with the Summer Reading Program. The Book Sale will be held Sept. 25-28. There are ongoing community classes held at the Library which include: cooking, Zumba, literature lectures, childbirth options, beginning computer skills, book club, mother/ daughter reading group, an after school activity every month, teen night once a month (125 per program in attendance).

g. Dance – no report h. Public Relations – no report i. Historian – no report j. Secretary – MariLee - no report k. Graphic Arts/Museum/Children’s Art Festival – Ruth – The

Museum is in the middle of opening 5 exhibitions and preparing for Heritage Days events.

l. Statues to Live By - Delora – Unveiling of “Hear My Plea” at Heritage Days.

Councilman Dean Olsen - Reported that some bones were found in New Guinea (identified using DNA) of Councilman Phil Bird’s cousin who was shot down in WWII and was missing in action. The City Council will waive the fees to have his remains buried here in Springville (end of September). Link to newspaper article with more information: http://www.sltrib.com/sltrib/politics/56831341-90/bird-vernal-lorna-snyder.html.csp. FUTURE AGENDA ITEMS

1. The committee to approve by motion, items to appear on future agendas. (Call/email Chuck at least a week in advance to get items on the agenda). Motion: Action: Move ____ Second _____ Voice Vote _All_____ Pass/Fail

FUTURE MEETINGS

1. The commission to approve the location, date and time of the next regular meeting of the commission to be:

a. October 8, 2013 b. November 12, 2013

ADJOURNMENT

1. The meeting was adjourned by motion. Time 8:04 p.m. Action: Move, Daryl; Second, Donna; Voice Vote, Passed unanimously

Copies of the agenda were posted at the Springville Community Services Building on September 9, 2013 and distributed to the media in accordance with Utah State law. - Chuck Keeler, Director In compliance with the Americans with Disabilities Act, the City will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Director at (801) 489-2730 at least three business days prior to the meeting.

Approved 11/21/2013 Page 1

SPRINGVILLE EMERGENCY PREPAREDNESS

MEETING MINUTES

October 17, 2013

ATTENDANCE: Brandon Brooks, Sam Metcalf, David Ashton, Michael Preuss, Julie Bird, Martin Palmer,

Shaunna Johnson, Jeff Stinson, Charles and Carol Compas, Steve Garrad, Hank Clinton, Dell Gordon and Kim

Rayburn

WELCOME/COMMITTEE BUSINESS

MINUTES

Charles Compas made a motion to accept the meeting minutes from September 19, 2013. Julie Bird seconded

the motion and the motion passed.

COMMITTEE BUSINESS

The 2014 Annual Meeting Schedule was reviewed by the Committee and approved unanimously with the

following changes. The July meeting will remain on the schedule in years past this was removed and the

December meeting will not be held.

Martin Palmer provided handouts and information regarding Block Captains. It was pointed out that the LDS

Church Ward Emergency Manual has great information on block captain duties. Sector Leaders are encouraged

to refer to that manual for training. Block Captains will be the ones training their neighbors and hold annual

meetings or block parties. Neighborhood resources (nurses, heavy equipment machines/operators, generators

etc.) need to be made available and block captains need to get a list together.

Each Stake/Sector should have a Communications Specialist or Ham Radio Operator. It was suggested that a

monthly Net (test of radios) be conducted with the Stakes/Sectors and the City. The first Sunday of each month

at 6:30 p.m. was discussed as a possible time to do this training. Fire Chief Clinton will get more information

on the SCAT team of Utah County to share at the next meeting and a list of Communications Specialists will

need to be given to Chief Clinton. Touring one of the Stake Command Posts was suggested for a future

meeting.

A Communication Drill was suggested for the Mock Drill training next August and possibly a block captain

scenario with emphasis on Radio Discipline and procedures from Block Captain to the EOC.

NEXT MEETING: The next scheduled meeting will be held on Thursday, November 21, 2013.

MEETING ADJOURNED

http://www.citizencorps.gov/cert/index.shtm

Golf Committee Meeting 10/17/13 MINUTES Golf committee meeting present, Dean Olsen , Sonny Braun , Pat Bird, Jay Lamb, Maureen Reid , Jan Jackson , Craig Norman . Approval of minutes. Discussion of youth issues per Jon Winget, excused due emergency. Rescheduled for 11/21 meeting Discussion of mayors request for women members for committee. We currently have two ladies on the committee. Publicity for junior programs.....how,where,when???? Develop Plan Mentoring for programs by men's and ladies associations. Budget issues/wish lists for golf course. 1 new roof in 45 years. Where will the money come from. Our "1st" impression isn't always favorable any more. Building, and areas around the course are deteriorating. Benefits of improvements.... Must keep improving our facility. Rate structure..... Changes that may be made are included in the junior program proposal. Management of course....signage, trash receptacles, tee markers, ropes. Sand /seed boxes. Next meeting, November 21, 2013 7:00 pm ASSIGNMENTS (need to be completed) Sonny/Chris: Check on prices for signage (9/12-mtg) Sonny/Chris: golf course needs for associations to help with-LIST Jay: Checking prices for trash receptacles/replacements (heavy duty) John: Youth program presentation/proposal

Springville Public Library Board of Trustees Regular Meeting Board Meeting Room, located on the 2nd Floor of the Springville Library

October 10, 2013 7:00 p.m. Present: Pam Vaughn, Mark Packard, Karen Ellingson, MariLee Allred, Janet Johnson, Jenette Swain, Roger Layton, Margy Layton Excused: Betsy Hopkins, Ann Kronmiller

I. Approval of August and September minutes and October agenda Minutes and amended agenda (added Strategic Plans, item Vb) were approved.

II. Roger Layton a. Foundation report

The foundation is trying to locate and obtain donated artificial Christmas trees from retailers. Sunroc is not a possibility as they order in April. They are waiting to hear from Wal-Mart. III. Mark Packard

a. Update on information from the city regarding or of interest to the library No report other than the city election (mayor & 2 city council seats open) November 5. No library business or other major issues to report. Pam requested additional board members before Councilman Packard leaves office. Keith Leatham is a volunteer that Karen invited to a previous meeting; she would like his application taken to the mayor. A question was posed to Councilman Packard regarding the status of the pool. He highlighted the programming happening at the pool which has helped increase their profitability. Additionally, he reported that the reservoir at the mouth of the canyon will be completed in 2015. IV. Director’s report—Pam Vaughn

a. Update on activities and/or issues at the library Two days of training at the library just finished today (our library was hosting other librarians for training). There has been a good response from various libraries around in the community about our library and its design, organization of the collection, and programming. In addition to a number of librarians from around the state, there were 2 bookmobile representatives as well.

b. The library is requesting a $2100 grant to do a Maker’s Space. BYU library will help provide teachers to teach Springville business people and community members about social media, desktop publishing software such as Adobe products, etc.

V. Policy

a. Review and approve, amend or reject updated policies including Overdue and Lost Items. Currently patrons can renew a book 2 times for a maximum of 9 weeks on an item. If a book is overdue more than 30 days, they will have to pay for the book. If, after paying for the lost book, patrons locate and return the book in good condition after an additional 30 days, then patrons can receive a full refund. This policy favors people who don’t pay their fines right away due to the current tracking process. In the new policy, the date limitations have been removed and patrons will be given a full refund if they return the book in good, usable condition, regardless of the time that has passed.

The new policy reads, “Lost library items: Patron must pay for lost library items plus a processing fee and any accrued late fees. If the patron finds and returns the lost item in usable condition (proposed addition to policy), the library will refund the money for the item. The processing fee and late fees will not be refunded. The library does not accept replacement items in lieu of payment.” Motion to accept the new library overdue and lost items policy as amended: Margy; second: Janet; motion passed.

b. Strategic plans (addition to agenda) Pam reviewed performance goals, strategies, and measures, now included in the Director’s Reports and the City Plans. It’s time to submit the strategic plan for 2014 to the State. Pam requested that Board members be thinking about things they’d like to see happen in the next year (strategic goals, performance goals, measurements, etc.)

c. Karen commended the library on the community classes given in the library for their variety and depth.

i. Pam commented that in recent past, the library began focused programming for the 8-12 year old group which had been somewhat overlooked in prior years. The increased attention on this age group has directly impacted the strong teen programming participation.

ii. The library is seeking additional volunteers to help with the teen nights (3rd Fridays of the month). They consistently get 130-145 teens in attendance and don’t have enough staff to manage that large of a group. Board members are invited to help and extend the invitation for volunteers to others in the community. In addition to library staff that assist with this program, there is a volunteer from the ASP organization (Association for Substance Prevention) who assists.

iii. At the recent Spanish activity celebrating the Mexican Independence Day, 189 people attended. Activities included a salsa tasting and a mariachi guitar player. The next Spanish program activity will be celebrating the Day of the Dead (Nov. 2). This group activity is primarily marketed through the Catholic church, Spanish LDS wards, Wal-Mart, Beto’s, and other local establishments frequented by Spanish speakers.

VI. Fall Book Sale Report

Jenette reported that the proceeds from the book sale were $2300+. Patronage was very steady during the duration of the book sale; it’s good to have the first day start in the evening to allow teachers to have the best selection. She mentioned that raising the money to help support the library is one nice benefit from the book sale, but not the only reason to hold it. It’s also nice to provide an inexpensive way for teachers and community members to build their classroom and personal libraries.

VII. Adjournment – Motion to adjourn: MariLee; second: Margy; motion passed.

Notice of Special Accommodations:

In compliance with the Americans with Disabilities Act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Library Director 801.489.2720 at least three business days prior to this meeting. Notice of Electronic or telephone participation: Electronic and telephone participation is not available for meetings of this public

body. Other information: This meeting was noticed in compliance with Utah Code 52.4.202 on October 7, 2013. Agendas and minutes are accessible through the Springville City website at www.springville.org/agendasminutes and through the Utah Public Notice Meeting website at

www.utah.gov/PMN/index.html. Email subscriptions to the Utah public meeting notices are available through their website. Contact information: Betsy Hopkins: [email protected] Secretary, Library Board of Directors. The next meeting for the Library Board

of Directors is scheduled for November 14, 2013

SPRINGVILLE CITY PARKS & RECREATION BOARD Minutes of the meeting held on September 26, 2013

Community Services Building – 443 S 200 E – 6:30 p.m.

CALL TO ORDER: Meeting called to order by Gary Hooper at 6:35 p.m. COMMENTS FROM CHAIRPERSON: Gary welcomed visitors. APPROVAL OF THE MINUTES: Katie Sosa made a motion to approve the amended minutes of the meeting held on August 22, 2013. Harold Davis seconded the motion. Vote was unanimous in the affirmative. CONCEPT PLANS FOR CONTRACTORS MONUMENT: Alex Roylance passed out the concept plans. He explained that the City went ahead and had GSBS Architects do some plans. There were two plans that could go in most any park, not just the park by the library. One of the plans involved a play area with play equipment. Dick Sumsion is excited about this monument. The descendents of these contractors would like to see these plans move forward. Jim Whiting wants to make sure that all of the companies are included in this monument. Dick will be happy with whatever is approved by the board. Gary commented that the nature of each plan was different and the sight where it is located will play a part in which plan would be best. Harold likes the plan with the playground with construction playthings, as it will bring more children and families to the site. He recommended making the sidewalk come from both directions and installing benches. He suggested that only those who contribute to the monument would be included. Julie Kappas would like a flagpole. Lisa Willey commented that option 1 looked like the civic center. Option 2 needs a buffer around the monument to prevent kids on trikes and bikes from running into it. Julie wants to know if there is a possibility of getting more property at Heritage Park. There is no funding for it. Alex suggested Heritage Park or the park adjacent to the library. Gary prefers library location. Julie would like it to be in a bigger area. Harold thinks the library location would be good. Dick would still like it to be at the library location and the park be named Contractor Legacy Park. Some liked the idea of just Contractor Park. Gary wants it to involve a good area of the park and expand the playground. There could still be some musical themed things in the playground also. City has a budget for the playground and features. Lisa is still concerned about approving something for special interest groups. Dick said that in 1950 Springville was known as the contractor city. CANYON PARKS FEES: Alex said that city is reviewing fee schedule. Canyon parks fees have not been raised for three years. Alex proposes that we keep the weekday prices the same as the current weekend prices. He would like the weekend fees raised by 10%. Camping fees would mirror the same raises. We would still be cheaper than forest service. PARKS UPDATE: Teresa Tipton explained to the board about a very special burial that will be taking place this Saturday, September 28th. Lt. Vernal J. Bird was a pilot during WWII. During a bombing mission on March 12, 1944 his plane disappeared near Papua New Guinea. He was never seen or heard from again. In 2002, during an excavation at another crash site in New Guinea, Vernal’s plane and a bone were found. The bone was recently identified through DNA that it belonged to Vernal Bird. His burial will be this Saturday with full military honors with his sister and many nieces and nephews in attendance! Excavation of Wayne Bartholomew Family Park secondary irrigation water pond is underway. Very soon they will start at the Hobble Creek Parkway Trail bringing the pipe down from canal. Trail will be dug up for a few weeks. Lynn Bartholomew said there is a big pile of rocks and a big pile of topsoil. Pond should be ready to fill

in 2015. RECREATION UPDATE: Chuck Keeler and Bruce Riddle had a meeting with UV Rays. Rays don’t like what the board proposed so they are trying to change the policy. They feel singled out. The policy the board came up with is for all outside groups. Current contract runs out on Monday. Bruce said that an outside committee has raised some funds but not enough to really do anything with the Rivoli. Committee has lost motivation. City has budgeted $100,000. Federal grants are almost non-existent now. It’s really hard to find funding. ACTION ITEMS:

• Harold Davis made a motion to recommend to the council that the board is in favor of a contractors monument at the park by the library and to honor the contractor’s history that includes something for children to play with. Recommend that the name of the park be Legacy Park, Contractors Legacy Park, or Contractors Park. Lisa Willey seconded the motion. Vote was unanimous in the affirmative.

• Lynn Bartholomew made a motion to recommend to the council to follow the recommendation from Alex Roylance and raise the fees for pavilions and campsites in the canyon parks. Katie Sosa seconded the motion. Vote was unanimous in the affirmative.

ADJOURNMENT: Meeting adjourned at 7:58 p.m. NEXT MEETING: November 7, 2013 ATTENDANCE: Gary Hooper, Lisa Willey, Harold Davis, Lynn Bartholomew, Julie Kappas, Katie Sosa CITY REPS: Alex Roylance, Teresa Tipton, Kim Francom (Chris Creer & Chuck Keeler excused) VISITORS: Dick Sumsion, Bruce Riddle, Jim Whiting

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MINUTES FOR THE REGULAR MEETING OF THE POWER BOARD

OF THE CITY OF SPRINGVILLE, UTAH WHITEHEAD POWER PLANT

SEPTEMBER 11, 2013 – 6:30 A.M. MEMBERS PRESENT: Councilman Ben Jolley, Vice-Chairman Clair Anderson, Leon Lee, Jason Miller,

Travis Ball MEMBERS ABSENT: Chairman David Neilsen, Darrin Wolz, Rod Andrews, Tom Hawks DEPARTMENT STAFF: Leon Fredrickson, Matt Hancock, Brandon Graham Minutes were transcribed by Kami Craudell, Power Board Secretary. CALL TO ORDER The meeting was brought to order by Vice-Chairman Clair Anderson at 6:30 a.m. The members were in attendance as noted. APPROVAL OF THE MINUTES A motion to approved the minutes of the August 14, 2013 meeting as written was made by Leon Lee. The motion was seconded by Jason Miller. The motion was passed by unanimous vote. BUSINESS

1. FINANCIAL REPORTS a. RESOURCE COST REPORT – JULY 2013: Mr. Hancock reported that the summer blends were very

good even with the pressure from the Horse Butte wind project. Nebo Power Station (NPS) was received at a cost of $60.00 / MWh, with over eleven (11) million kWh produced for Springville. The total UAMPS blend was $54.58 / MWh. Blue Mountain Biogas and the WHPP produced just less than two (2) million kWh for the month. The total cost with all projects blended was just under $50.00 / MWh. Springville has hedged natural gas at an average cost of $4.30 / DTH for the NPS that will maintain the variable fuel cost for the next five (5) years. The peak system demand for July was over 60 MW.

b. FY14 kWh SALES AND REVENUE REPORT – AS OF AUGUST 31, 2013: Mr. Fredrickson reported that with two (2) months of the fiscal year elapsed, or 16.67%, that kWh sales are at 20.73% of the budgeted amount to be sold. Revenues are at 20.51% of budget to be collected. This is an increase of 6.33% in kWh and 3.62% increase in revenue compared to August 2012.

2. RESOURCE DISCUSSION a. UAMPS PROJECTS

i. SAN JUAN: UAMPS General Manager and legal counsel are still in negotiations for additional ownership of San Juan. The possible blended cost of current ownership and possible ownership could be as low as $54.00 MW to $55.00 MW. It is the opinion of staff that if the cost is that low that additional participation be contracted. UAMPS secured additional transmission from the area during the last transmission tariff negotiations. There are also active negotiations in regards to the coal contract supplying the project. The EPA has not issued approval for the State of New Mexico’s NSCR/SCR State Implementation Plan (SIP).

ii. GPA: The project session covered changes made by Senate Bill 180 to the service of electricity to annexed customers and customers being serviced outside of the municipal normal boundaries. Springville serves 257 meters in Hobble Creek Canyon that fit into this category, as well as a few meters in the west fields. These meters must be identified to Pacificorp (Rocky Mountain Power) by December 15th of this year.

iii. CRSP: The Glen Canyon Dam site is in dire straits with the lack of water. The previous winter months have been extremely dry. Significant moisture has been received lately in the basin; however, the ground was so dry that all the moisture was absorbed before it could run off. Slow releases of water are being scheduled, but this decreases the amount of output from the resource. The resource is still a key factor in balancing the resource costs.

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iv. HORSE BUTTE WIND: The current cost of the project is $107.00 MWh. The VBAR forecast done before construction began determined the capacity that may be available from the project. The project has not been meeting the forecasted outputs. The plan for selling the Renewable Energy Credits (RECs), originally thought to be able to offset the project costs, is not an option at this time, due to the lack of a market. These factors are driving the cost of the project higher. A recent rate tariff change increase the proposed transmission cost to $3.98 MWh; Staff had budgeted for a cost of $3.65 MWh.

b. BLUE MOUNTAIN BIOGAS PROJECT: Mr. Hancock reported that the piping project, to provide additional fuel to the project, was installed incorrectly by the contractor. The line was fixed after testing found the problem. The output is at 50% of projected numbers. In accordance with the contract, Springville will be invoicing Alpental for $13,000.00 in recoverable costs due to production being low.

REPORTS

1. GENERATION: Mr. Hancock requested that the Board review his report at their convenience. 2. DISTRIBUTION:

a. INDUSTRIAL PARK: Crews continue to replace the high voltage cable and upgrade the switches. Three (3) switches have been replaced recently. Crews are scheduling outages on Sunday to accommodate customers.

b. 900 N. SUBSTATION: Crews are waiting on the substation batteries to be delivered. Additional parts have been ordered and should be received shortly.

c. MAINTENANCE: Crews have replaced twelve (12) poles that were as part of the maintenance cycle. The crosslink high voltage cable replacement in Quail Hollow has been completed and the crews have moved on to the Millpond Subdivision.

OTHER No additional items were brought to the table. ADJOURN The motion to adjourn the meeting was made by Travis Ball. The motion was seconded by Leon Lee. The motion was then passed with a unanimous vote.

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MINUTES FOR THE REGULAR MEETING OF THE POWER BOARD

OF THE CITY OF SPRINGVILLE, UTAH WHITEHEAD POWER PLANT OCTOBER 9, 2013 – 6:30 A.M.

MEMBERS PRESENT: Councilman Ben Jolley, Chairman David Neilsen, Clair Anderson, Travis Ball,

Darrin Wolz, Rod Andrew MEMBERS ABSENT: Jason Miller, Tom Hawks, Leon Lee DEPARTMENT STAFF: Leon Fredrickson, Matt Hancock, Brandon Graham Minutes were transcribed from recording by Kami Craudell, Power Board Secretary. CALL TO ORDER The meeting was brought to order at 6:30 a.m. by Chairman Neilsen. The members were in attendance as listed. APPROVAL OF THE MINUTES The motion to approve the September 12, 2013 minutes, as written, was made by Clair Anderson. The motion was seconded by Travis Ball and passed with a unanimous vote of the members present. BUSINESS

1. APPROVAL OF 2014 MEETING SCHEDULE: A copy of the 2014 proposed Power Board Meeting Schedule was provided for each member to review. The schedule continues meetings on the second Wednesday of the month, starting at 6:30 a.m., in the Whitehead Power Plant conference room. The motion to accept the 2014 Meeting Schedule as proposed was made by Travis Ball. The motion was seconded by Clair Anderson and was passed with a unanimous vote. Mr. Fredrickson informed the Board that two (2) or three (3) of the meetings will need to be held in the Operations Center offices due to upcoming remodeling projects at the WHPP. The Board will be notified of the change.

2. RATE AND RESOURCE FINANCIAL REPORTS a. RESOURCE COST REPORT – AUGUST 2013: Mr. Hancock reported to the Board on the rolling

twelve (12) month resource cost. Problems with the high cost of the wind resource and the alternative power resources continue to test the limit. The overall blend of all projects is good. With NPS continuing in the $60.00 / MWh range, CRSP in the $30.00 / MWh range, and the pool purchases at very inexpensive costs, making the blend less than the current target for the wholesale power purchase budget. The August 2013 system peak was 57.3 MW. Operators produced 1.736 million kWh at the WHPP and 230,962 kWh from the canyon hydros. The total cost blend for the month was $47.24 / MWh. The plan for the winter season is to utilize NPS heavily and the WHPP for peak hours. The rate case with PacifiCorp has been finalized. The rate formula used by PacifiCorp has increased the transmission rate for all users $.25 / kWh. The behind the meter generation is now being billed and this charge is being reflected in the UAMPS line item “other”.

b. FY14 kWh SALES AND REVENUE REPORT – AS OF SEPTEMBER 30, 2013: Mr. Fredrickson reported that kWh sales and revenues are in line with budget projection amounts. Commercial kWh sales are at 26.92% and residential is at 35.13% of budget exiting the high summer usage months. There is some concern over the decrease in small commercial demand usage in the yearly month to month comparison. Customers are down slightly at 820 from 828 in 2012. 120 City Read meters have been added to this rate class in order to comply with State Auditor requirements. The State Auditor is moving towards making City internal usage more transparent in budgets. Mr. Fredrickson also provided a Year-To-Date comparison going back to year 2000, with a focused comparison to year 2007. Year 2007 was the highest total kWh billed fiscal year in Springville history. The focused comparison shows that residential sales for September are higher, county and commercial sales are lower. The revenue comparison is higher, being driven by usage and service charges. The kwh sales in 2007 were 241 million kWh, sales in 2012 were 240 million kWh. Staff are expecting similar numbers for 2013.

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3. RESOURCE DISCUSSION a. UAMPS PROJECTS

i. SAN JUAN: The State of New Mexico has approved the State Implementation Plan to overstep the Federal Implementation Plan proposed by EPA. This would close units 2 and 3 by the year 2017, with the installation of NSCR (Non-Selective Catalytic Reducer) on units 1 and 4. The SIP is still being litigated and projected approval is expected in Fall 2014. The cost for the project has increased to $150 million from $130 million. The two (2) cities willing to divest their interests are MSR Public Power Agency, a multi-agency group, and the City of Anaheim. It is projected that the plant will operate into the 2020’s. Springville’s current San Juan costs are in the $69.00 / MWh to $70.00 / MWh range. If a new base load purchase could be made in the $40.00 / MWh range the total blend would be in the $50.00 / MWh range, this is expected to be within he projected market costs at the time. The option of shutting down the entire project was raised by the City of Anaheim. That would require Springville to continue paying for debt on the project, including a coal contract, without any energy received.

ii. RESOURCE PROJECTS: There are a lot of new solar and wind projects being offered to the UAMPS members.

iii. NUSCALE NUCLEAR ENERGY: Mr. Fredrickson and other members of UAMPS Board of Directors will be traveling to Corvallis, Oregon to view the NuScale Nuclear Energy Project on the University of Oregon campus. The project is a small reactor prototype that can be ganged together for higher output. The projects are expected to have a sixty (60) year life span.

REPORTS

1. DISTRIBUTION: a. INDUSTRIAL PARK: Crews have replaced an additional switch in the Industrial Park as part of the

Underground Reconductor project. b. NEW NORTH SUBSTATION: Crews have the cable pulls completed on the getaway portion of the

project. The terminations have been completed in the breaker, and the dirt work is progressing as planned.

c. SYSTEM: Crews have installed the electrical service for Boulder Springs Subdivision. They also continue general maintenance and crosslink cable replacement. Twelve (12) old poles were replaced during the month.

d. PUBLIC POWER WEEK: Public Power Week was hosted the week of September 30th to October 4th. There were approximately 630 local 5th grade students that attended.

2. GENERATION: Mr. Hancock reported that his crews have been working on the New North Substation, readying the transformer and breakers for commissioning. The peak for September was 53 MW. The WHPP and hydros have not produced a lot due to fall loads and lower spring flows. Crews are working on engine K4, doing a turbo charger replacement and exhaust transitions. General winter preparations are also being done.

OTHER No additional items were brought to the table. ADJOURN A motion was made by Travis Ball to adjourn the meeting. The motion was seconded by Clair Anderson and was passed with a unanimous vote. The meeting was adjourned at 7:36 a.m.

October 8, 2013

MINUTES OF THE SPRINGVILLE CITY WATER BOARD

Tuesday, October 8, 2013 6:30 a.m.

110 South Main Street Springville, Utah 84663

ATTENDANCE Councilmember Secretary Richard Child Marcie Clark Board Members City Staff Alton Beck Brad Stapley – Public Works Director Nile Hatch Shawn Barker – Water Superintendent Calvin Crandall Juan Garrido – WWTP Superintendent Rollin Hotchkiss

The minutes from the June and September 2013 meetings were reviewed. Mr. Crandall made the motion to approve the June and September minutes. Mr. Hatch seconded. All were in favor. Mr. Garrido reviewed the detention basin issue – there are 93 total detention basins in the City. Only three are stand-alone basins. Some are part of parks. Others are attached to a parcel with a home. Mr. Stapley stated that the issue before the Water Board is about water rates. The lots with detention basins on them are typically much cheaper per square foot than other lots. But, they require a lot more maintenance. Some residents have asked for a reduction in water rates for that. Mr. Stapley talked about taking the resident’s bill and dividing it in half; bill half at a tiered rate (for house side of lot) and half at a commercial rate (for detention pond side). Another option is for the City to buy those lots and take over the costs. We could also leave things as they are. We could look at changing the code so ponds can be landscaped differently, which will reduce the amount of water needed. Industrial areas have different requirements for landscaping. Most ponds are designed to handle 10-year events. Many of the detention ponds will go away in the future as the City builds regional ponds. Mr. Garrido showed pictures of many detention basins in Springville; some are maintained well, others are not. Alton Beck made a motion to recommend the City divide the lot in half; bill half at a tiered rate, the other at a commercial rate for lots with detention ponds on them. Mr. Hatch seconded. Mr. Hatch wanted to amend it to say the water usage will be divided in half, not the whole bill. Mr. Hotchkiss asked if all were in favor of this proposal. All said aye. The Board had a brief discussion on different ways to landscape and reasons for allowing it. There are issues with enforcement also. Mr. Hotchkiss proposed that the Water Board approve relaxing the standard for residential ponds to include rock and mulch with plants, but leave it up to the Planning Commission to decide. Mr. Stapley mentioned that the mayor asked the Water Board to look at tiered water rates again. The mayor feels like the upper water rate is punishing residents with larger lots. The tiered rate is doing what it is designed to do. Mr. Stapley asked if the board would consider changing the upper rate, if there are not that many residents that fall into it. Mr. Hotchkiss mentioned it is not about revenue, it is a conservation issue. Mr. Hotchkiss suggested the only change we might consider would be to change it from $4.00 to $3.50, to keep it consistent with the other steps. Mr. Stapley will gather the information on how many are in that category. He recommended more time to look at the data before taking this back to City Council. Mr. Beck stated that the citizens are not conservation minded anymore. It seems like Springville has plenty of water now. Mr. Stapley mentioned the perfect storm that happened this summer - we found out we could not supply the water needs to the community on an extended perfect storm basis. We lost one main well, we had 100 degree temperatures which were into the third week, and we were 1.2 million gallons per day short. Mr. Beck responded that the citizens did not know that.

October 8, 2013

Mr. Hotchkiss asked for some time to review the rate schedule and consider conservation at the same time. Mr. Hatch moved to recommend collecting data and conducting an analysis on the impact of tiered rates. Mr. Crandall seconded. All were in favor. The Water Board reviewed the annual meeting schedule for 2014 water board meetings. The January meeting should be on the 14th, not the 7th. Mr. Hatch made a motion to approve the schedule with the change in January. Mr. Crandall seconded. All approved. Mr. Stapley would like to come back in November with data on Canyon Water Rates, with the citizen’s responses. He plans to take it to the second City Council meeting in November, along with the Water Board’s recommendation that has already been made. Mr. Crandall moved to adjourn. Mr. Hatch seconded. Adjourn – This meeting adjourned at 7:31 a.m.

AGENDA FOR THE WORK/STUDY MEETING OF THE CITY ...

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