7:00 p.m. - Regular Meeting - City of Ellensburg

Pledge of Allegiance I. Call to Order & Roll Call

CITY OF ELLENSBURG COUNCIL AGENDA

Council Chambers 501 North Anderson Street Monday, October 2, 2017

7:00 p.m. - Regular Meeting

2. Proclamations - Public Natural Gas and Power Week 3. Awards and Recognitions 4. Approval of Agenda 5. CONSENT AGENDA

Items listed below have been distributed to Councilmembers in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Councilmember or at the request of a member of the public with concurrence of a Councilmember. Requests to remove items should be made under Item 4 Approval of Agenda. A. Approve Minutes - September 18, 2017, Study Session I

Approve Minutes - September 18, 2017, Regulai- Meeting 2 B. Acknowledge Minutes of Boards and Commissions

(!) Arts Commission- May 11, June 15, and August I 0, 2017 7 (2) Landmarks & Design Commission- July 18, 2017 13 (3) LibraryBoaTd-May 9, June 14, and July 11, 2017 17 ( 4) Senior Advisory Commission - August 8, 2017 20

C. Authorize the Mayor and Staff to Execute all Necessary Grant Paperwork Associated with the John Wayne Pioneer Trail Reconnection Route Project - 14th Ave. to 18th Ave. 22

D. Approve Street Closure for Veterans Day Parade on November 11, 2017 from 9:00 a.m. to I :00 p.m. starting on pt Ave. and Pine St., West on P' Ave. to Pearl St., North on Pearl St. to 6th Ave., East on 6th Ave. to Pine St., and South on Pine St. to 1"1 Ave. 23

E. Authorize the City Manager to Sign the Agreement with Belsaas & Smith Construction for the Siding of Memorial Pool 26

F. Approve October 2, 2017 Voucher Listing 34 6. Petitions, Protests and Communications

A. Kittitas County Public Health Presentation - Public Health & 2-1-1 Project 35 7. Citizen Comment on Non-agenda Issues 8. Business Requiring Public Hearings 9. Introduction and Adoption of Ordinances and Resolutions

A. Proposed Resolution - Establishing a Goal of Generating 25% of the Electricity Consumed by Ellensburg from Solar Energy by 2025 3 7

B. Proposed Ordinances - Utility Related Ordinance Amendments 70 C. Proposed Ordinance - Telecommunications Utility Ordinance Amendments 79 D. Proposed Ordinance - Amending Timed Parking - Times and Days 84 E. Proposed Resolution - Setting a Public Hearing for Vacation of a Portion of First Avenue west of Pine

Street 97 F. Proposed Resolution-Council Funded Grant Programs -Replacement Resolution 103

10. Unfinished Business 11. New Business 12. Miscellaneous

A. Manager's Report B. Councilmembers' Reports

13 · Executive Session 14. Adjournment

Next Ord. #4775 Next Res. #2017~28

107

Public Natural Gas and Power Week

WHEREAS, the City's natural gas and electric utilities provide our homes and businesses with clean, reliable, efficient, and low-cost services, and as customers and owners of our utilities we have a direct say in utility policies, rates, and services; and

WHEREAS, the City's natural gas and electric utilities are a valuable city asset that contribute toward making our community a better place in which to live and work through energy efficiency, customer service, environmental stewardship, and economic development; and

WHEREAS, the City's natural gas and electric utilities are carried out in a transparent, dependable, trustworthy, and businesslike manner;

THEREFORE, BE IT FURTHER RESOLVED that the City Council does hereby proclaim October 1-7, 2017, as "Public Natural Gas and Power Week" and expresses its appreciation for the volunteers serving on the Utility Advisory Committee and all City employees that contribute to the continuing success of the natural gas and electric utilities.

Dated this 2nd day of October, 2017.

Mayor

Attest: City Clerk

CITY OF ELLENSBURG Date of Meeting Time of Meeting Place of Meeting

Minutes of Council Meeting, Study Session September 18, 2017 6:00 p.m. Council Chambers, 501 North Anderson Street

Councilmembers Present: Klauss, Lillquist, Miller, Morgan, Scheffer, Tabb and Mayor Elliott

Others present were City Manager Akers; City Attorney Weiner; Deputy Clerk Keno; Executive Assistant Gigstead; Community Development Director Sackett; Long Range Planner San Filippo; and seven members of the audience.

Council conducted a study session from 6:08 p.m. to 7:00 p.m. regarding the Draft Land Use Chapter for the Comprehensive Plan Update.

Council reviewed the future land use designation map and made the following suggestions:

Mixed use areas at both the south and west interchanges;

Distinction between privately owned/non-city owned open space and publicly accessible open space; and

Designation of the railroad corridor specifically in relation to Canyon Road.

After discussion, staff will clarify the designation of the John Wayne Trail as parks and open space and change "Regional C01mnercial and Services" to "General Conunercial and Services" to avoid confusion with the Regional Retail overlay zone.

RECESS

The sh1dy session recessed at 6:55 p.m. for five minutes in preparation for the start of the regular City Council meeting at 7:00 p.m.

Mayor

ATTEST: City Clerk

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CITY OF ELLENSBURG Date of Meeting Time of Meeting Place of Meeting

Minutes of Council Meeting, Regular Session September 18, 2017 7:00 p.m. Council Chambers, 501 North Anderson Street

Roll Call Present: Klauss, Lillquist, Miller, Morgan, Scheffer, Tabb and Mayor Elliott.

Others Present: City Manager Akers; City Attorney Weiner; Deputy Clerk Keno; Executive Assistant Gigstead; Community Development Director Sackett; Public Works Director Lyyski; Assistant Public Works Director Paul; Energy Services Director Dunbar; Finance Director Pascoe; Assistant Engineer Mattson; Project Engineer Meyer; Transit Manager Sackron; and approximately 14 members of the audience.

Awards and Recognitions Public Works Director Lyyski introduced Chet Weekes as the City's new Heavy Equipment Operator.

Agenda Approval Motion to approve the agenda.

Consent Agenda

Morgan Approved

Items listed under the Consent Agenda were distributed to Councilmembers in advance for study and were enacted by one motion with separate discussion to the extent any items were removed from the Consent Agenda at the request of a Councilmember.

Motion to approve the Consent Agenda as follows:

A. Approve Minutes - September 4, 2017, Special Meeting Approve Minutes - September 5, 2017, Regular Meeting

B. Acknowledge Minutes of Boards and Commissions (1) Parks and Recreation Advisory Commission-July 12, 2017 (2) Planning Commission-July 13, 2017; August 3, 2017; August 17, 2017 (3) Public Transit Advisory Committee -July 18, 2017

C. Accept Bid Call 2016-15 - Street Light LED Upgrade Project as Complete D. Adopt Resolution No. 2017-27 - Authorizing Steven Reid to Remove one Tree

Located at 706 N. Anderson Street

Morgan

E. Award RFQ 2017-19 to the Lowest Responsive Bid and Responsible Bidder, Specialty Engineering Inc. for the Annual Substation Inspection and Testing

F. Approve September 18, 2017 Claims Fund Check Numbers 135417 Through 135587 in the Amount of $587,656.31; EFT Numbers 2534 to 2555 in the Amount of $1,129,439.31; Payroll Fund Check Numbers 92925 Through 92959 in the Total Amount of $59,275.72, and Direct Deposit Numb~rs 41429 to 41622 in the An1ount of $316,917.19 Approved

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Ellensburg City Council Minutes Page 2 o/5

September 18, 2017

Board and Commission Appointments Stacey Henderson has applied to fill the open professional position on the City's Landmarks and Design Commission.

Move approval of Stacey Henderson to the Landmarks and Design Commission. Scheffer

Approved

Presentation by Linda Schactler, CWU - Business to Community Stars Project Linda Schactler, Chief of Staff for Central Washington University, gave a presentation on the Business-to-Community Stars project.

Endorse the Business to Community Stars Project in cooperation with Scheffer CWU, Kittitas County Chamber of Commerce and the Ellensburg Downtown Association. Approved

Public Hearing- Central Transit 2017 Through 2022 Transit Development Plan Mayor Elliott opened the public hearing to consider adoption of the Central Transit 2016 Annual Report and the 2017 through 2022 Transit Development Plan.

Bruce Sackron, Transit Manager for the City of Ellensburg, summarized the agenda report. As part of the process ofreceiving transit funding through WSDOT, the City of Ellensburg is required to submit an annual report of the transit system's past calendar year of operation, and a Transit Development Plan covering the next six years. Staff requests City Council adopt the 2016 Annual Report and the 2017-2022 Transit Development Plan outlined on pages 53 through 69 of the agenda packet.

The floor was opened for testimony from the public and no one spoke.

Mayor Elliott closed the public testimony portion of the public hearing.

Staff answered Councilmember questions regarding reserve accounts.

Adopt the Central Transit 2016 Annual Report and the 2017-2022 Transit Development Plan and suppmi its submittal to the Washington State Department of Transportation.

Tabb

Approved

Ordinance 4771- Vacation Request for a Portion of Water Street North of 14th Avenue Ordinance 4771 vacating a portion of the Water Street right of way immediately north of 14th A venue was given first reading at City Council's August 21, 2017 meeting following a public hearing. City Council approved first reading of the ordinance before the property appraisal and a required easement description were prepared. Assistant City Engineer Mattson sununarized the agenda report. Staff believes the appraisal value provided by the applicant's appraiser is below fair market value. Staff recommends Council reject second reading and adoption of the proposed vacation ordinance and

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September 18, 2017

request the applicant hire an appraiser from the WSDOT Approved Appraiser list who is approved to complete "Review Appraisals".

Milt Johnson, 1211 N. Vuecrest stated his transaction is part of a 1031 exchange; he has limited time to complete the exchange and sign a purchase and sale agreement. He has followed all staffs instrnctions, including an appraisal, and he will need to relocate a power pole on the property at his expense if the property is developed. Mr. Johnson is not familiar with staffs recommendation for a review appraisal.

Matt Stevens, Mid-State Appraisal Services, explained his methods of appraisal for the property and his belief that the lot was not developable.

Council asked questions of Mr. Stevens and staff.

Staff noted city lots as small as 3,000 square feet are developable in accordance with City Code.

Move second reading of Ordinance 4771 to the October 2, 2017 regular City Scheffer Council meeting. Approved

Ordinance 4774 - Business License Amendments Ordinance 4774 amends the business license chapters of the Ellensburg City Code to allow for transference of the business license functions from the City to the Department of Revenue's (DOR) Business Licensing Services (BLS) division, as required by new state law. The City Council gave first reading to Ordinance 4774 at the September 5, 2017 meeting.

Move second reading and adoption of Ordinance 4774. Morgan AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG, WASHINGTON, RELATING TO BUSINESS LICENSING AND TITLE 6 BUSINESSES AND OCCUPATIONS OF THE ELLENSBURG CITY CODE; AMENDING CHAPTERS 6.54 6.56, 6.60, 6.64, AND 6.72 TO COMPLY WITH CONVERSION OF THE CITY'S BUSINESS LICENSING PROCESS TO THE BUSINESS LICENSING SERVICE WITH THE STATE OF WASHINGTON DEPARTMENT OF REVENUE AND REPEALING CHAPTER 6.40 MERCHANT PATROL/PRIVATE DETECTIVES.

Vote on motion.

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Klauss (yes) Lillquist (yes)

Miller (yes) Morgan (yes) Scheffer (yes)

Tabb (yes) Elliott (yes)


September 18, 2017

Motion approved.

Bid Call 2016-18 - Vantage Highway and Pfenning Road Signalization Project Electrical Change Order Energy Services Director Dunbar summarized the staff report.

Authorize the necessary supplemental budget adjustments to the 2017 Light Lillquist Fund budget to cover the change order on Bid Call 2016-18 Vantage Highway and Pfenning Road Signalization Project. Approved

Manager's Report

City Manager Akers presented his agenda report as outlined on page 119 of the agenda packet.

Habit for Humanity Request for Grant Extension. Council consensus was for staff to include clarification in the enabling resolution for grant programs to limit extensions to one year subject to a valid reason for the extension request.

Councilmembers' Reports

Councilmember !Clauss attended the Parks and Recreation Commission meeting. She requested a substitute for the Airport Advisory Committee due to a change in its meeting time which conflicts with the Parks and Recreation Commission. Councilmember Elliott agreed to be the alternate and attend in Councilmember Klauss' s place.

Councilmember Lillquist requested an excused absence for the October 2, 2017 meeting.

Approve excused absence for Councilmember Lillquist for October 2, 2017 City Council meeting.

Elliott Approved

Councilmember Morgan attended the Library Board and Arts Commission meetings.

Councilmember Scheffer advised she needs to step down from the Council Community Grants Sub Committee and Councilmember Klauss has volunteered to serve.

Mayor Elliott requested staff look into revising the Council Rules to switch the approval order of the Agenda and Consent Agenda items.

ADJOURN Motion to adjourn at 8:01 p.m.

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Scheffer Approved


ATTEST:

September 18, 2017

Mayor

City Clerk

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ELLENSBURG ARTS COMMISSION MINUTES May 11, 2017 4:00pm

Members Present- Laura Bobovski, Jerald Dougherty, Alex Eyre, Scott Faulkner, Monica Miller,

Others Present- Josephine Camarillo, Secretary

Members Absent- Lynne Harrison, Jami-Lynn Tate, Mary Morgan- Council Liaison

MEETING CALLED TO ORDER BY ALEX EYRE APPROVAL OF AGENDA- Motion made to approve agenda, seconded and passed. CITIZEN COMMENT ON NON-AGENDA ITEMS- None GUEST SPEAKER/PRESENTER - None

MINUTES Minutes from April 20, 2017 were reviewed. Motion made by Miller to accept minutes. Seconded by Bobovski. Motion passed.

BUDGET/FINANCIAL REPORT Budget report presented and discussed.

SUB-COMMITTEE REPORTS Funding Grantees Punch Gallery and Poetry Prowl submitted final reports and were presented to Commission. Reports will be filed with Secretary for future reference.

Public Art Dougherty met with Kathy Whitcomb and discussed possibility of commissioning her to compose an Ellensburg poem.

Public Relations Robert Harrison will be visiting Ellensburg June 1-3 with a tentative presentation on Friday morning in which Council will be invited.

Daily Record Visitors Guide Artwalk advertisement renewal. ACTION Motion made by Eyre to spend $1200 towards Daily Records CW Visitors Guide issue to advertise Artwalk. Seconded by Bobovski. Motion passed.

Arts Commission will be taking an Open Meeting training on own time. Secretary will send out links and will follow-up with each commissioner.

Advocacy Eyre and Dougherty gave update to Council on May 1, 2017 regarding Arts Commission activities. Eyre will present 2017 Art Treasure winner at next Council meeting

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-EAC presented to Council on May1 and went welll. EAC will present again at May 15 to present Arts Treasure. Laughing Horse also will honor two other -Jerry will take care of invites to Arts Treasure Award ceremony. Laura will send press release to Daily Record -Alex will order plaque with engraving -Monica and Alex gave presentation at Revitalize WA. Well attended. Repeat presentation at WA Museum Association in Moses Lake -Monica met with Reichert, he is a supporter of arts and in favor of continued funding of NEA

First Friday -New venue Functional Junk Salvage. Scott will get them a sign. Scott will turn out -Kids cards not successful, fliers did not go out to the schools. Some venues not interested in theme

OLD BUSINESS Support person update--Person will be Consultant under contract with the Arts Commission. Have scope of service (reviewed by both HR and City Attorney) contractually ready to present to Council for approval. -Jerry will edit scope of work to be contractually ready for HR and Attorney, about 20hrs a week 6 month contract for $2100

ACTION Motion made by Miller to allocate $2100 contract for 6 months to hire Consultant Eyre second

Artist Contract--EAC need artist contract ownership by July 1, 2017. Terry working on it. Need mural application from Kirsten by July 1, 2017. -murals will be possession of the city, any money made off the image goes to the artist. They have the copyright

Arts Commission Logo -Drawknife not interested in redesigning logo -Alex will inquire about design in Medallion (Northwest Territorial Mint)

Artists List--Margaret working on form

NEW BUSINESS -Upcoming vacancy on commission. Scott will be thanked at next council meeting Possible candidates need literature, musician Suggestions -Justin Gibbens need contract -Jill Scheffer contacted Monica regarding murals on fairgrounds and is interested in having new murals onsite

UNSCHEDULED BUSINESS Jodi Hoctor asked Monica ways on how to activate parks with Art. Examples include theatre performance at the park, artist in residence interactive art (labyrinth) or pop up picnic.

CORRESPONDENCE/ANNOUNCEMENTS ADJOURNED Motion made to adjourn, seconded and motion passed. Next Meeting will be held June 8, 2017 at 4:00pm. Meeting place Alex office.

Minutes respectably submitted by Josepl _ 8 _ marillo, Secretary.

ELLENSBURG ARTS COMMISSION MINUTES June 15, 2017 4:00pm

Members Present· Laura Bobovski, Alex Eyre, Lynne Harrison, Monica Miller, Jami-Lynn Tate

Others Present- Mary Morgan- Council Liaison

Members Absent- Jerald Dougherty, Josh Humphries, Josephine Camarillo- Secretary

MEETING CALLED TO ORDER BY ALEX EYRE

APPROVAL OF AGENDA· Motion made to approve agenda, seconded and passed. CITIZEN COMMENT ON NON-AGENDA ITEMS- None GUEST SPEAKER/PRESENTER - None

MINUTES Minutes from May 11, 2017 were reviewed. Motion made by Eyre to accept minutes. Seconded by Miller. Motion passed.

BUDGET/FINANCIAL REPORT Budget report presented and discussed. Miller requests to have current unencumbered financials.

SUB-COMMITTEE REPORTS Funding City Community grants program now open. Applications due August 31, 2017. Possibility of Dougherty's class to write proposal for outdoor stage for summer programs. Students may have to donate labor of setup and take down. Grant application tabled till next meeting.

Public Art Robert Harrison presentation of architectural ceramics to City Council will be on July 17, 2017. City Attorney gave draft of artist contract for mural at Stan Bassett Youth Center

Kittitas County Juried Art Show Committee meets Tuesday August 3, 2017 at 2:00pm at Gallery One

ACTION Motion made by Eyre to spend $1000 to purchase artwork from Juried Show. Seconded by Bobovski. Motion passed.

Public Relations Art Treasure/Confab-Daily Record did a good write-up on the Arts Treasure Award. Miller encouraged with partnership with Laughing Horse. Possibility of incorporating multidisciplinary awards.

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Advocacy First Friday-New venue added, Functional Junk Place.

Artist List-Commission will ask Reich to create a link for artists on Commission website.

Support personDiscussion tabled.

OLD BUSINESS Support person update Discussion tabled

Artist Contract Procedure for contract still pending. To whom does the application go to: Arts Commission or Landmarks?

NEW BUSINESS Commission still uncertain if they will be attending Grantmakers in the Arts Conference. American for the Public Arts conference would be a better and cost efficient program to attend.

UNSCHEDULED BUSINESS Harrison spoke about comments on FaceBook

CORRESPONDENC8ANNOUNCEMENTS No meeting in July. ADJOURNED Motion made to adjourn, seconded and motion passed.

Next Meeting will be held August 10, 2017 at 4:00pm, City Council Conference Room Minutes respectably submitted by Jami-Lynn Tate.

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ELLENSBURG ARTS COMMISSION MINUTES August 10, 2017 4:00pm

City Council Conference Room

Members Present- Laura Bobovski, Jerry Dougherty, Alex Eyre, Lynne Harrison, Josh Humphrey, Jami-Lynn Tate

Others Present- Mary Morgan, Council Liaison, Josephine Camarillo, Secretary

Members Absent- Monica Miller

MEETING CALLED TO ORDER BY ALEX EYRE, CHAIR

APPROVAL OF AGENDA Motion made to approve agenda, seconded and passed.

CITIZEN COMMENT ON NON-AGENDA ITEMS GUEST SPEAKER/PRESENTER

MINUTES Minutes from July 13, 2017 were reviewed. Motion made to accept minutes, seconded and passed.

BUDGET/FINANCIAL REPORT Budget report presented and discussed. Eyre will contact Classics in Ellensburg grantee regarding unsigned contract and project update. Josephine will invoice Gard and Western Art Association again. Springboard and Evolve are no longer venues.

Organizations/artists that rent space within a gallery that is already part of the Artwalk will still need to pay artwalk venue fees in order to be included in all press releases.

Sub-Committee Reports Funding University just approved their building budget for the next two years, this leaves potential future art sites.

Public Art Rotary Pavilion was briefly discussed on future development of the area for a public gathering space.

Arts Commission gave City Council Youth Center mural presentation on July 181h. Council member Tabb expressed concern regarding the possibility of a new multigenerational building and that the Youth Center may no longer be in use.

Juried Art Show city winner was Sam Albright's Rheology 1304 at $900 plus tax $73.80 for a total of $973.80. Currently looking for location within city hall to hang art work.

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Commission discussed possibility of buying local art for City Hall at any time of the year. Members are to bring a list of local artists with works with potential purchase to the next meeting.

Public Relations No report

Advocacy No report

First Friday No report

Old Business Support person update- No report

Artist Contract- No report

Robert Harrison-Miller visited Harrison at his Montana studio to get an idea of what his project may look like. Eyre spoke to him as well over the phone and would like to see visual presentation that he can bring to council. Suggested $2000 for him to create a kind of rendering/schematics. Arts Commission tentatively scheduled to give Council presentation on August 21''· Question arose for further clarification on Gallery One's personal interest in Harrison project in regards to their anniversary.

New Business Charter Amendment Eyre would like to consider changing the current language of the Arts Commission Charter to allow more flexibility in spending their funds. Committee will consist of Eyre, Harrison and Dougherty. Meeting TBA.

Margaret Reich has created an online form in which artists can enter themselves for Artwalk consideration. This also creates a database for all local artists. Completed forms will be sent to the Secretary for approval and later uploaded.

UNSCHEDULED BUSINESS None

CORRESPONDENC8ANNOUNCEMENTS None

ADJOURNED Motion made to adjourn, seconded and passed.

Next Meeting will be held October 12, 2017 at 4:00pm. City Council Conference Room

Minutes respectfully submitted by Josephine CamarHlo, Secretary.

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iii~ COMMUNITY DEVELOPMENT DEPARTMENT

501 N. Anderson St., Ellensburg WA 98926

MINUTES OF LANDMARKS & DESIGN COMMISSION REGULAR MEETING

Date and Time: Place of Meeting:

Tuesday, July 18, 2017, 7:00 pm Council Chambers, Ellensburg City Hall

Present: Members: Dorothy Stanley, Fiona Gibson, Amy McCoy, Steve Townsend, Mollie Edson

Absent: Marc Brown Others Present: Community Development Director Kirsten Sackett, Senior

Planner-Historic Preservation Jonathan Kesler, 1 member of the public in the audience.

Note: These are Summary Minutes not Verbatim Minutes

1. Call to order and roll call of members

Meeting called to order by Chairperson Edson at 7:00 pm.

2. Approval of the agenda

Commissioner Gibson made a motion to approve the agenda as presented. Commissioner Townsend seconded.

All in favor, motion passed.

3. Approval of the minutes of the Meeting of July 5, 2017.

Commissioner Townsend made a motion to approve the minutes as presented. Commissioner Stanley seconded.


4. Old Business

None

Landmarks and Design Commission July 18, 2017 Minutes Page 1 of 4

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5. New Business

a. Public Hearing for Consideration of a COA for a proposed sign on the fac;ade of the Horseshoe Tavern, addressed as 106 W. 3rd Ave.

Chairwoman Edson opened the public hearing and explained the procedures of the hearing. She asked the appearance of fairness questions. Ms. Gibson stated that she had spoken with the applicant in the council chambers prior to the meeting started. She let the applicant know that she thought the sign would be an improvement. No other issues were raised and no one present objected to the participation of any of the members.

Senior Planner Kesler presented the staff report. He stated that the proposal is to install a neon yellow horseshoe-shaped sign on the 1908 T.W. Farrell Block building located at 106 W. 3rd. Ave., for the purpose of advertising the Horseshoe Tavern. The sign is five feet tall by four feet wide, and is proposed to be placed in a perpendicular fashion on the fac;ade over the front door. The existing sign would be removed. Mr. Kesler noted that the property is zoned Central Commercial (CC) and that the structure is located within the Downtown Landmarks District for which it is a contributing building.

Senior Planner Kesler referred the Commission to the photos included as exhibits in the packet. A rendering of the sign was also included, along with a rendering of how the sign would appear once mounted to the wall.

Mr. Kesler indicated that the project meets the building design standards of ECC 15.530.020. As such, he stated that Staff was recommending that the COA be granted by the Commission with three conditions, as follows:

1. The sign installation process shall use best available procedures per the Secretary of the Interior's Standards.

2. This sign may be illuminated from dusk until closing time of the tavern.

3. The applicant shall remove the existing "Arnie's Horseshoe Sports Sign'', so as not to violate ECC 15.530.020.B.1.a. and b.

The applicant's agent was in the audience but did not have anything to add. There were no other members of the public present.

Chairperson Edson asked if the commissioners had any questions for staff, the applicant or the public. Ms. Gibson asked about the removal of the old sign. She said if the old sign has to be removed, would it be appropriate to require the wood fac;ade be re-painted. The applicant's agent, Jason Albright, 83 Chevy Lane, Moxie, WA approached the podium. He said when the old sign is removed there is probably a good chance that there will be a color difference. It looks as though the old sign has been up there for some time. From his perspective it would be


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very easy for him to re-paint the wood facade and he would be fine if the Commission were to request that the wood siding be re-painted.

Mr. Kesler wanted to mention that the sign lighting time was to encourage them not to have the sign burning all night long. The applicant's agent said it was standard on signs to have set times for the light to turn off.

Chairwoman Edson closed the public hearing and opened the floor to discussion from the Commission.

Mr. Townsend thought it was a terrific looking sign. Discussion was held on adding a condition to require the wood fac;:ade to be repainted. Ms. Gibson read the Findings of Fact as outlined in the Staff report. She then made a motion to grant approval of the GOA, with the three conditions as recommended by Staff, as well as a fourth condition:

4. The applicant shall repaint the wood portion of the fac;:ade, as necessary, in keeping with the Secretary of the Interior's standards; the paint color shall be similar to the existing color.

Mr. Townsend seconded.


6. Ellensburg Downtown Association Update

Carolyn Honeycutt was not present, but had sent an email update noting that the downtown lighting project had been completed.

7. Citizen Comment

None

8. Staff Update/Discussion Items

Senior Planner Kesler reminded the Commission about the upcoming CLG training to be held on July 24 from 11 :30 am to 1 :30 pm here in City Hall.

Director Sackett said that Kim Gant, the State CLG Coordinator, had asked if there were any specific questions that the Commission wanted addressed during the training.

Mr. Townsend would like her to consider the practical considerations of their actions. There are the standards and then there are the practical economic advantages. How to find the balance?


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Ms. Gibson wanted to know about economic impact considerations. What kind of latitude does the Commission have in determining that for the applicant?

Chairperson Edson said we are still grappling with demolition, as well as the new boundaries, meaning the public process for expanding the boundaries.

Ms. Gibson asked about reviewing new construction within the district, regarding the standards for infill. She wanted to find out more about that.

9. Commission Representative Updates.

Ms. Stanley said the house at 707 N. Anderson has been purchased. The owner had two properties, he is a graphic designer and he went to Central, and she believes he is going to make some improvements to the building prior to renting it out.

10.Adjournment

Commissioner Townsend made a motion to adjourn at 7:41 p.m. Commissioner Stanley seconded.

All in favor, motion passed. Meeting adjourned.


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LIBRARY BOARD MEETING

Tuesday, May 9, 2017


PRESENT: Mary Holmgren, Diane Huckabay, Jane Nurick, Lixing Sun, Nancy Wiek:ing, RJ Woods ABSENT: Bob Ota GUESTS: Mary Morgan, City Council Liaison STAFF: Josephine Camarillo

I. Call to Order: Nancy Wiek:ing, Board Chair, called the Meeting to order at 4:30. II. Approval of the Agenda: RJ moved the Agenda be approved as presented. The Motion was S/ A. III. Approval of the Minutes: Jane moved the Minutes be approved as presented. The Motion was S/ A. IV. Citizen Comment/Suggestions: none. V. Reports

A. Director's Report: Josephine reported that the Veteran's Luncheon with author Tim O'Brien went well with a variety of ages and branches of service represented.** Diana Haberman has separated from City employment and her position is now open.** Josephine has evaluated the current job description and believes its scope should be divided between a FT facilities position and a PT office position.** A new public computer lab will be arriving soon.** Although circulation was down in March, perhaps due to Spring Break, electronic download numbers remained strong.** Josephine's presentation to City Council on library debt went well.

B. Budget Report: The use of substitutes has caused some concern in the Salaries/Wages line item but generally, Josephine observed, finances look good.** The Library received a $12,000 refund from the book distributor, Baker and Taylor, due to an error by the company.

C. Friends' Report: The Book Sale, held May 6, had very good attendance and made $300 more than last Spring's sale. Nancy noted the Sale netted about $1100.

D. Special Projects: Expansion Timeline: There is already $21,000 earmarked for the expansion.** Mary Morgan remarked there is strong support for the Library within the conununity. ** Josephine attended a WLA sponsored session on grants. VI. Old Business

A. City Comp Plan-Finalize: Josephine asked the Board to review the Comp Plan which she included in the Board packet. VII. New Business

A. New Borrower Type Card: The new borrower's card, previously discussed by the Board, will be implemented before the end of May. With this card, new patrons will be allowed, for their first 30 days, to borrow 5 items. This will hopefully help to address the large number of unreturned items attributed to new users.

B. Update and Approval of Standards of Conduct: The Board reviewed and discussed the Standards.** Several items were corrected and edited.** Josephine will bring the document to the Staff for further consideration.

C. Upcoming Grant-MOS Testing: The Library has received a grant to be a site for Microsoft testing and has acquired 8 new laptops as a result.

D. Conferences and Meetings: Josephine attended the CSLP in Charleston. This year's Smmner Reading theme will be "Build a Better World". Kickoff for the Program will be June 19. VIII. Upcoming Programs: see Agenda IX. Unscheduled Business: none.

The Meeting was adjourned at 5:25. The next regular Meeting will be held on June 13 at 4:30 in the City Council Conference Room.

Respectfully submitted, Jane Nurick, Secretary

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LIBRARY BOARD MEETING Tuesday, June 14, 2017


PRESENT: Mary Holmgren, Diane Huckabay, Jane Nurick, Bob Ota, Lixing Sun, Nancy Wieking, RJWoods,

GUESTS: Mary Morgan, City Council Liaison STAFF: Josephine Camarillo

I. Call to Order: Nancy Wieking, Board Chair, called the Meeting to order at 4:30. II. Approval of the Agenda: Jane moved the Agenda be approved as presented. The Motion was S/ A. III. Approval of the Minutes: Bob moved the Minutes be approved as presented. The Motion was S/ A. IV. Citizen Comment/Suggestions: none. V. Reports

A. Director's Report: Kim Holland has accepted the position of Manager of Hal Holmes.** Interviews will begin for the position of Facilities Assistant.** The Office Specialist position is on hold pending Council review and approval.** "New User" cards are now in place. New users will be limited, during their initial 30 days, to borrowing no more than 5 items.** The Summer Reading kick-off will be on June 19. Josephine noted the change of venue, Rotary Park, and the change of time, 1-3 .**The Library has applied for a grant from Washington Rural Heritage to digitize rodeo negatives from the Daily Record.

B. Budget: Josephine believes that, overall, the Budget looks in good shape.** Several Board members suggested using more visuals to help interpret a number of budget line items, such as salaries and wages. Bob recommended using a line or vertical bar graph, and Lixing thought more statistics on DVD use would be beneficial. Josephine will act on these suggestions.

C. Friends' Report: Nancy reported on the progress of the Friends ESL Committee.** Diane submitted a grant to help fund the ESL program to the Washington Apple Education Foundation.** An anonymous donor has generously contributed money for ESL materials.

D. Special Projects: Expansion Timeline: During Josephine's interview with ECR, she was asked about the Library's "expansion rnmors", which she confirmed to be true.** All acknowledged that when expansion plans were in place, a signature event would be needed to begin the funclraising campaign. VI. Old Business

A. City Comp Plan: The Plan is in the stages of being finalized. B. New Borrower Type Update: Josephine described the New Borrower Card in her Director's

Report.** Nancy questioned how the Library will measure its effectiveness.** Josephine explained that at the end of the new card user's 30 days, the patron's responsibility will be evaluated.

C. Update on Standards of Conduct: The Board and Josephine discussed several issues related to patron behavior in the Library, itself, and in the lobby of Hal Holmes.** Staff has been consulted and agrees that sleeping patrons present no problems as long as they remain quiet and are not obstructing passageways.** Discussion will continue on conduct in the lobby. VII. New Business

A. Grant Applications: see Director's Report and Friends Report B. Summer Reading: There will be programs for children, teens and adults. The 2017 theme is

"Build A Better World." C. Library Fines: Josephine recommended eliminating all fmes. **After discussion, it was

decided to table this issue and vote on it at a later time. VIII. Upcoming Programs: see Agenda IX. Unscheduled Business: There will be no August Board Meeting.

The Meeting was adjourned at 5:30. The next regular Meeting will be held on July 11 at 4:30 in the City Council Conference Room.


-18-

LIBRARY BOARD MEETING Tuesday July 11, 2017


PRESENT: Mary Holmgren, Diane Huckabay, Jane Nurick, Bob Ota, Nancy Wieking, RJ Woods EXCUSED: Lixing Sun GUESTS: Mary Morgan, City Council Liaison STAFF: Josephine Camarillo

I. Call to Order: Nancy Wieking, Board Chair, called the Meeting to order at 4:30. II. Approval of the Agenda: RJ moved the Agenda be approved as presented. The Motion was S/ A. III. Approval of the Minutes: Bob moved the Minutes be approved with one amendment. The Motion was

SIA. IV. IV. Citizen Comment/Suggestions: none. V. Reports

A. Director's Report: Justin Cook has been hired as Facilities Assistant.** Interviews will be held July 18 for the vacant position of Circulation Assistant.** Josephine explained the status of the Office Specialist position.** Two new lab computers have been acquired.** Josephine noted that electronic downloads are very popular and that circulation statistics have improved.

B. Budget Report: Josephine presented the Board with budget data in graph form. The Board expressed its appreciation for this helpful visual.

C. Friends' Report: none. D. Special Projects: Expansion Timeline: Josephine will attend a workshop on Public Spaces

during the Public Library Directors' meetings this month. It was noted that this was timely with regard to the pending project. VI. Old Business

A. Update on ESL grant: The grant application to the Washington Apple Education Foundation was successful with $4900 being awarded for the ESL project.** The Board expressed appreciation to Diane on behalf of her efforts in writing and sLtbmitting the application.** Regina is currently working on the schedule and curriculrnn for the program which will begin in the Fall.

B. Update on New User Card: Josephine reported that there have been no complaints and all seemed to be going well with the implementation. VII. New Business: none. VIII. Upcoming Programs/Events: See Agenda. Of special note is the July 26 program by nationally known storyteller David Novak at 7:00. IX. Unschednled Business: none.

The Meeting was adjourned at 5:00. The next regular Meeting will be held on September 12, 2017 in the City Council Conference Room.


-19-

ADULT ACTIVITY CENTER SENIOR ADVISORY COMMISSION MEETING MINUTES Tuesday August 8, 2017

Meeting called to order at 1:09 by Marcella Gauthier, Secretary

Roll call, all members present with additional attendees: Bruce Tabb: City Council Member, Brad Case: Parks and Recreation Director, Larry Nickel: Community Member, Emily Goodall: Daily Record reporter.

Review and approval of minutes for Tuesday, July 11, 2017. John Camarata moved to accept, seconded by Marcella Gauthier, approved by Commission vote.

Citizen Comment on non-agenda items

• Larry Nickel passed out copies of the Senior Citizen Advisory Commission City ordinance to the Commission.

Old Business None

New Business

Election of Chairman, Vice Chairman and Secretary

Helen Burrows motioned that we have nominations from the floor, seconded by Marcia Hedrick and passed by Commission vote.

For the position of Chairman: Jim Davis was nominated by Helen Burrows, seconded by Marcella Gauthier and voted by Commission vote.

For the position of Vice Chairman: Helen Burrows nominated by Marcia Hedrick and Pat Carney nominated by Marcella Gauthier, seconded by Sandra Zech, voted in by Commission vote. Pat Carney was elected to the position of Vice Chairman.

For the position of Secretary: Marcella Gauthier nominated by Pat Carney, seconded by Sandra

Zech, voted in by Commission vote.

City Council Member Report

City Council Member, Bruce Tabb presented the Community Center concept and history. All the suggested sites were reviewed with the majority of the discussion being around the YMCA building and Mt View Park.

Commission Member Reports/Other Business None

-20-

ADULT ACTIVITY CENTER SENIOR ADVISORY COMMISSION MEETING MINUTES

Tuesday August 8, 2017

Staff Reports July check-ins: 1306 New or Renewing members: 7

• August 18 there will be free shingle shots. See Center for details.

• August 26 from 9:00 am to 5:00 pm AARP Driver Defensive Refresher class. Taking this class will reduce auto insurance premiums by 10% with some insurance companies.

• August 31 to September 4 the Adult Activity Center will be closed for Fair and Rodeo celebrations

Katrina asked if there are any trip or activity suggestions. Activity suggestions included another Clue Board game event, Scrabble event and medieval-themed lunch.

Helen Burrows announced there will be a trip the Putman Centennial Center for their Annual Crab Feed on Saturday, October 14. Fee: User - $46 /Non-User $55

Meeting adjourned at 2:07pm, Pat Carney moved to adjourn meeting, seconded by Jim Davis, passed by Commission vote.

Next Senior Advisory Commission meeting Tuesday, September 19, 2017

-21-

AGENDA REPORT

Date: October 2, 2017

To: City Council /)

Thru: John Akers, City Manager fo From: Josh Mattson, Assistant City Engineer :§M

Re: Federal Paperwork - John Wayne Pioneer Trail Reconnection Route- 18th Avenue to 14th Avenue.

Summary: Staff is requesting Council to authorize the Mayor and staff to execute any and all federal paperwork associated with the John Wayne Pioneer Trail (JWPT) Reconnection Route Project.

Background: The John Wayne Trail Reconnection Route project will extend the existing segment of the JWPT Reconnection Route that cunently terminates on the south side of 18th Ave south to 14th Ave. Council adopted the project to the City's six year Transportation Improvement Plan on June 19t\ 2017. TI1e grant amount is $375,000 with a required City match of $65,000 for a total project cost of $440,000.

Findings & Analysis: The Parks and Recreation Department received funding through QUADCO Transpmiation Alternatives Program for the aforementioned project. The project is cmrnntly budgeted in the 2017 arterial street budget.

Fiscal Impact: No fiscal impact.

Recommendation: Authorize Mayor and staff to execute all necessary grant pape1work associated with the John Wayne Pioneer Trail Reconnection Route Project.

P:\Projects\20 [6\16-105 John Wayn~ Trail Reconn~ct - South of I 8th\Cuunel1 Correspondence\ngenda Authorization for Mayor nnd Staff.doc

-22-

QCALLEO QFAXEO

RECVo!2J' INITIALO

SEP ..tt 2017 CITY OF ELLENSBURG 501 North Anderson Street

Ellensburg, WA 98926

STREET CLOSURE APPLICATION

21 flW CITY CLERK'S OFFICE

Application Date: 9- 21 • l 1

1.

2.

4.

1<:1r11[A.s t:bl.v.rry Verrie4Af.c; fl::tsr,c(nPAr, Organization Sponsoring the Event

f;D i311:/, So:'J-·3tJ(,·C>2.;;,6 . /,,,_f'lf c~·rt'1t1A .~ ·fi'l'.7 ·•44 '70 Contact Person

Date of Event

,ti,.,., MICA..V Lw, Io~./ 11:>;>.r 8 K, a,1·r,1t<? C.vJtJTj Cl{r;11/JpR

Telephone Number

q:ou ~--\-n I Hours of Closure . DO {J '"'

5. Describe Event and Activities Proposed: 1 ,8it?a.!Jt'J µ;rrrl APP/?;e>fJt'll//!.fl./ .'3o.o !3wr1c:1Palds t<.!ALJ<JiV<i/tS'.1:\llJJlr I/If 1f6,f/1r:.l(f$, ,f/I) 2 ;?.<:Joo Slb;foJ4lX l///E<;JGR.S t1/.mJ'(; 1Jie .fh.zp}Ji£ _&,,,re::,.

•••••••••••••••••••••••••••••••••••••l•••••••••••••u•m••••••••••••••••••••••

FOR DEPARTMENT USE ONLY

The following items have been considered and adequately arranged for:

t. A certificate of insurance in the amount of $1,000,000 listing the City of Ellensburg as an additional insured is attached or has been arranged for.

2. A \Vrittcn petition of approval front fill. businesses fronting on the street to be closed is attached.

3. Public orks has reviewed the street closure request.

-23-

Street Closure Application - Page 1 of 2 09/05

4.

5. Fire Department has reviewed the street closure request.

Signature of Fire Chief

6. An Event License will be required for the event. Yes No_i___

Applicants are cautioned that the sale, service or consumption of alcoholic beverages on public streets, sidewalks and other City property is not authorized by this permit and is unlawful. In the event an applicant intends to serve alcoholic beverages on privately-owned property in conjunction with this street closure, applicant must first obtain all required licenses and/or permits from the Washington State Liquor Control Board.

-24-Street Closure Application ~Page 2 of2 09/05

4. Police Department has rcvlc,ved the street closure roquest.

Signature of Police Chief

Comments:------------------------

----------------- ~-------

5, Fire Depnrhnent hns revie,ved the street closure requl!st,

...._S-~ ~ Slgnnture of Fire Chief

Comments: ______________ . _________________ _

6. An Event License will be required for the event. Yes No_){___

Applicants are cautioned that the sale, servlce or consumption of alcoholic beverages on public streets, sidewalks and other City property is not authorized by this permit and is unlawful. ln the event an applicant intends to serve alcoholic beverages on privately-owned property in conjunction with this street closure, applicant must first obtain all required licenses and/or permits from the Washington State Liquor Control Board.

S!reel Clnsurc Applicution · P:it:c 2 of2 09105

-25-

Date:

To:

Through:

From:

Subject:

AGENDA REPORT

October 2, 2017

City Council ()

John Akers, City Manager~

Brad Case, Parks & Recleation Director ~ Pool Siding Project

Summary: A contract has been negotiated with Belsaas and Smith to complete the siding project at the Kittitas Valley Memorial Pool & Fitness Center (KVMP).

Background: In April 2016, the east exterior brickwall at the KVMP failed, prompting the removal of an additional 4,300 square feet of brick from the building. Through Bid Call- 2017-38 'Pool Siding Installation', the City solicited bids to replace the areas where the brick was removed with siding, however there were no bids submitted for the project. Since that time City staff has negotiated a contract with Belsaas and Smith to complete the project.

Analysis and Findings: The 2017 budget contains $50,000.00 for the completion of the work. This work is estimated to cost $33,500, which when added to the cost of the siding material, falls within the amount of funds budgeted for the project. Work is anticipated to be completed in 120 hours by a 3-person crew at a unit cost of $195.00 per crew hour. There will be additional costs associated with equipment rental and materials.

Fiscal Impact: Funding for the proposed project is available within the 2017 budget.

Recommendation: Staff recommends that the City Council authorize the City Manager to sign the agreement with Belsaas and Smith for the pool residing project in an amount not to exceed $33,500.00. including tax.

-26-

CONTRACT

This agreement, made and entered into in triplicate, this day of , 20_ by and between the City of Ellensburg, Washington, hereinafter called the "Owner" and , called the "Contractor."

WITNESS ETH:

WHEREAS, the City desires to have replacement siding installed at the Kittitas Valley Memorial Pool & Fitness Center in Ellensburg, WA; and

WHERAS, the City solicited bid through 'Bid Call 2017-38 Pool Siding Installation' and received no bids;

WHEREAS, the City has negotiated a contract with Belsaas and Smith, a company listed on the 2017 Small Works roster, to perform the work,

NOW THEREFORE, the City and Contractor mutually agree as follows:

1. Description of the Work

The Contractor shall do all work and furnish all tools, materials, labor and equipment for the: Pool Siding Replacement Project as detailed in the attached Exhibit A, in accordance with the WSDOT, 2016 Standard Specifications for Road, Bridge, and Municipal Construction and amendments thereto and the Contract Specifications, which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof.

The Contractor shall provide and bear the expense of all equipment, work and labor any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work mentioned in the specifications in a professional and workmanlike manner.

The Contractor shall complete its work in a timely manner and in accordance with the allowable working days submitted by the Contractor and approved by the City.

2. Time of Performance. The Contractor may begin work upon the Effective Date of this Agreement by both parties, or the City's issuance of a Notice to Proceed, whichever is applicable, and the duration of the Agreement shall extend through December, 31, 2017. The work shall be completed in accordance with the timeline set forth in the attached Exhibit A.

3. Contract Representatives

Each party to this Contract shall have an authorized representative. Each party may change its representative upon providing written notice to the other party. These representatives will be:

Contract - Page 1 of 6 -27-

City: Name of Authorized Representative: Brad Case Title: Parks & Recreation Director Mailing Address: 501 N. Anderson St. City, State, and Zip Code: Ellensburg, WA 98926 Telephone Number: (509) 925-8639 Email Address: [email protected]

CONTRACTOR: Name of Authorized Representative: ------------Title: Mailing Address:---------------City, State, and Zip Code: ___________ _

Telephone Number:-------------Fax Number:----------------Email Address: ----------------

4. Payment. The City shall pay the Contractor as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. In no event shall the amount paid by City exceed the Maximum Compensation as set forth in Section 5, unless otherwise agreed to by the City in writing. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work.

4.1. The Contractor shall submit invoices to the City for work completed in accordance with Exhibit A. Invoices shall detail the work, and shall itemize with receipts and invoices the non-salary direct costs.

4.2. The City shall review the invoices and make payment for the portion of the project or tasks that have been completed less the amounts previously paid.

4.3. The Contractor invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld from payment.

4.4. Final payment for the balance due to the Contractor will be made after the completion of the work and acceptance by the City.

5. Contract Amount

The City hereby agrees to pay the Contractor according to the Contractor's Scope of Work (Exhibit A) in an amount not to exceed $ 33,500.00 (based on the units on the Bid Form including accepted alternates and Washington State Sales Tax (WSST)), at the time and manner and upon the conditions provided for in this Contract.


6. Prevailing Wages

Contractor shall be responsible for complying with the prevailing wage requirements associated with RCW Chapter 39.12 and WAC 296-127 and the Special Provisions.

7. Hold Harmless and Indemnification

The Contractor shall hold harmless, indemnify and defend the City, Engineer, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages, and judgments of any nature whatsoever, including, but not limited to, reasonable costs and attorneys' fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of the performance of this contract by the Contractor, its employees, agents, or subcontractors or anyone for whose acts any of them may be liable, except for injuries and damages caused by the sole negligence of the City.

Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract.

8. Performance Bond. Contractor agrees to provide a Performance and Payment (Contract) Bond as required by RCW 39.08.010. Alternatively, the Contractor may choose to have the City withhold 50% of the agreed contract amount until 30 days after project completion or until receipt of releases from the Washington Deptment of Revenue, whichever is later.

9. Insurance.

9.1. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

9.2. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below:

9.2.1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contract liability coverage; and,


9.2.2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City; and,

9.2.3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State of Washington; and

9.3 The Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it.

9.4 The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled, suspended or materially changed by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

9.5 Any payment of deductible or self-insured retention shall be the sole responsibility of the Contractor.

9.6 Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work.

10. Termination

This contract may be terminated by the officials or agents of the City authorized to contract for or supervise the execution of such work.

11. Non-Waiver of Rights

The parties agree that the excuse or forgiveness of performance, or waiver of any provisions of this Contract, does not constitute a waiver of such provisions for future performance, or prejudice the right of the waiving party to enforce any of the provisions of this Contract at a later time.

12. Independent Contractor

The Contractor shall perform this Contract as an Independent Contractor and not as an agent, employee or servant of the City. The parties agree that the Contractor is not entitled to any benefits or rights enjoyed by employees of the City. Contractor shall comply with all laws regarding workers' compensation.


The Contractor specifically has the right to direct and control Contractor's own activities in providing the agreed services in accordance with the specifications set out in this Contract. Furthermore, the Contractor shall have and maintain complete responsibility and control over all of its subcontractors, employees, agents, and representatives. No subcontractor, employee, agent, or representative of the Contractor shall be or deem to be or act or purport to act as an employee, agent, or representative of the City, unless otherwise directed by the terms of this Contract.

The Contractor agrees to immediately remove any of its employees or agents from assignment to perform services under this Contract upon receipt of a written request to do so from the City's Representative or designee.

13. Nondiscrimination

The Contractor, its assignees, delegates, or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, veteran status, the presence of any disability, or for any other reason prohibited by state or federal law.

14. Choice of Law, Jurisdiction and Venue

Any action at law, suit in equity, or judicial proceeding for the enforcement of this contract or any provisions thereof shall be instituted and maintained only in the superior court of the State of Washington, Kittitas County. It is mutually understood and agreed that this contract shall be governed by the laws of the State of Washington, both as to interpretation and performance.

15. Successors And Assigns

The City, to the extent permitted by law, and the Contractor each bind themselves, their partners, successors, executors, administrators, and assigns to the other Party to this Contract and to the partners, successors, administrators, and assigns of such other party in respect to all covenants of this Contract.

16. Severability If a court of competent jurisdiction holds any part, term or provision of this Contract to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid.

If it should appear that any provision of this Contract is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provision.


17. Entire Agreement

The parties agree that this Contract is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Contract are specifically excluded.

18. Modification.

No provisions of this Contract may be amended or modified except by written agreement signed by the Parties.

19. Notices

Any notices shall be effective if personally served upon the other party or if mailed by registered or certified mail, return receipt requested, to the addresses set out in Section 3. Notice may also be given by facsimile with the original to follow by regular mail. Notice shall be deemed to be given three days following the date of mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next working day.

IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written.

City OF ELLENSBURG

By: ____________ ~ City Manager

Attest:

By:--------City Clerk

Approved as to form:

City Attorney

CONTRACTOR

Printed name: _______ _

Title: ------------


Kittitas Valley Memorial Pool & Fitness Center Siding Replacement Project

The following scope of work and fee has been negotiated between the City and Belsaas and Smith, Inc. for associated with the installation of exterior siding at the Kittitas Valley Memorial Pool & Fitness Center:

• Installation of approximately 4,300 square feet of siding in the areas where the brick exterior has been removed.

• Anticipated project time is 3 weeks or 120 total hours. • A crew of three of employees will do the work at $195 per hour for the crew. • In the areas where the existing area wrap is failing the contractor will install new wrap. • Project cost will also include approximately $500 in miscellaneous expenditures and

$8,000.00 in equipment rental • Total cost, including tax, not to exceed $33,500.00.

-33-

VOUCHER APPROVAL

I, THE UNDERSIGNED, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE MATERIALS HAVE BEEN FURNISHED, TI-IE SERVICES RENDERED OR TI-IE LABOR PERFORMED AS DESCRIBED, OR THAT ANY ADVANCE PAYMENT IS DUE AND PAYABLE PURSUANT TO A CONTRACT OR IS AVAILABLE AS AN OPTION FOR FULL OR PARTIAL FULFILLMENT OF A CONTRACTIUAL OBLIGATION, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF ELLENSBURG, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM.

C)J,aCf4,PaDUQ, ah~1I11 -- ITIN OFFICER ttATEf-

CLAIMS VOUCHERS AUDITED AND CERTIFIED BY THE AUDITING OFFICER I-IA VE BEEN RECORDED ON THE ATTACHED LISTING, WHICH HAS BEEN MADE AVAILABLE TO THE COUNCIL AS OF THIS 2nd DAY OF OCTOBER 2017. THE COUNCIL, BY A VOTE, HAS APPROVED FOR PAYMENT THE VOUCHERS INCLUDED IN THE ABOVE LIST AND FURTHER DESCRIBED AS FOLLOWS:

Claims Fund Total Amounts Check #'s 135588 TO 135783 $ 634,978.82

EFT #'s 2556 TO 2574 $ 549,164.84

Payroll Fund Total Amounts Check #'s 92960 TO 92993 $ 56,277.49

Direct Deposits 42011 TO 42204 $ 303,308.68

COUNCIL MEMBER

COUNCIL MEMBER

COUNCIL MEMBER

COUNCIL MEMBER ATTEST: ____ _

CITY CLERK

-34-

• _ __,··-- ', Cornrnun1ty Health I Ellensburg

_ _!ii. of Central Washington

Grnut"r Columhlo Region 7f-

2·1;, l G_et Cof!'?e_decj. 0~tAn5Y"t'[.~.

""ao•I• ••• '"""" • U~i,.<1 Wa>

Kittitas County Community Resources Guide

Created in partnership with the Kittitas County Resilience & ACEs Task Force

This guide is a only a snapshot of agency services provided. For a complete description of services as well as contact information, hours of operation, and specific requirements, please call 211 or refer to the 211 database at

yyww.win211.org

Many of the agencies listed are SUP.porting efforts to

reduce Adverse Childhood Experiences (ACEs) and build

resilience in families and children in our community.

• c..e." "-e.f-1\

•\"t" J Disab11 ·1 Key on Reverse

July 2017

Updated bi~annually

0 Prevention/Promotion

9 Intervention

• Crisis

For questions or requests for inclusion please contact Chelsey Loeffers at [email protected]. T ... _....,wnload a copy go to: PFP.org

-35-

1. 211 19.1. Adoption* 41.h Syringe Exchange Services* 1.a. Information and Referral Service 19.m. Foster Care Services* f}alt~ffess to Baby and Child Dental 1.b. Washington Basic Food Program* 19.n. Famlly Reconciliation Services*

" Al!ied Pj,oBle Offering Year·Round 19.o. Vocational Rehabilitation* 41-f- ~verdose Prevention/Naloxone Outreac APOYO

20. ElTC/VITA Sites Dis ri ution and Training*

2.a. Food Pantry* 41.~, Kittitas County Breastfeeding 20.a. Free l~come Tn~Preparation Coa ition'

2.b. Clothing Bank* Assistance seasona 41.1. Free Car Seats and Seat Safety Checks* 3. Alzhe!mer's Support Group '" rltensbur~ Cold Weather Shelter 42. Kittitas County Veterans Coalition 4. Amer.ican Red rross Serving Central and seasona

Sout east Was ington '" Ellensburg Community Clothing Center 42.a Veteran Services**

4.a. Disaster Relief Services "· Ellensburg, City of 43. Kittitas Valley Healthcare

4.b. Military Services•• 23.a, Public Library 43.a. Family Birthing Center

4.c. SafetyTralnlng 23.b. Senior Center 43 .b. In patient H ospltal Servke*

4.d. Disaster Preparedness 23.c. Online Money Management Classes 43.c. Community Health Library•

5. Barth C!Jnic 23.d. Youth Center 43.d. Patient Assistance Program for

5.a. Outpatient Treatment Services l4. Ellie ,Lorenz Counseling and Consulting Prescription Costs

Services 43.e. Diabetes Education• 6. Briarwood Common

t~~i::~f~sept Breastfeeding/Baby Feeding 6.a. Senior and Disabled Housing 24.a. Problem Gambling Treatment

" Bright Beginnings for Kittitas County '5. Elmview 44. Kittitas Public Library 7.a. Hea1Start & Early Head Start 25.9 .. Supportive Living Services and 45. M6/28 Clothing Bank Training Program

25.b. Respite Care 46. Merit Resource Services ~.b. ~arlv. lnteryenti)n Program 46.a, Employee Assistance Programs"' Birt to Three ESIT * 25.c. Employment Services 7.c. Ages & Stages Questionnaire* 25.d. Senior Nutrition 46.b. Student Assistance Programs•

7.d. Early Childhood Educa~~n and 25.e. Meals on Wheels 46.c. Deferred Prosecution* Assistance Program (ECEAP "· Entrust Community Services 46.d. Outpatient Treatment Program•

8, Care Net Pregnancy Center of Kittitas 26.a. Individual Supported Employment 46.e. Alcohol/Drug Information School• County

46.f. Relapse Prevention• 8.a. Pregnancy Testing 26.b. Transition program

8.b. Pregnancy Options Information '" Family Health Care of Ellensburg 46.g. Dui Assessments•

27.a. Breastfeeding Education Classes* 46.h. Urine Alcohol/Drug Screening• 8.c. Abortion Recovery support 47. ~~:~otics Anonymous, Central Washington

9. ~~k?~l!c Family and Child Services of '8. FISH 28.a, Fish Food Bank 47.a. Drug Dependency Support

9.a. Volunteer Chore Services-Elder Services 28.b. The Diner at FISH 48. Northwest Oral Health Outreach 10. Central Washington Disabllity Resources 28.c. Bread Room 49. Northwest Justice Project

10.a. Independent Living Skills Training 28.d. Emergency Assistance Program 49.a, Legal Aid*'** 10.b. Youth Transition Services 28.f. Free School SUP:Plifstseasonal) 50. DIC of Washington 10.c. Recreation and Swim Pass Program 28 .. Free Summer Meas or Kids

10.d. Information and Referral "· Hampton Court Apartments f?a~r1i~OA Youth Education & Employment

10.e. Resource Lending Library 29.a. Low Income Housing 51. Open Door Health Clinic 10.f. Peer Support/Mentoring 30. HopeSource 51.a. Free Health Clinic 10.g. Medical Equipment Lending Program 30.a. Cle Elum Food Bank 52. Parent to Parent 10.h. Nursing Home Transitioning ~?d~) Door to Door Transportation (Dial A ~~·:a~~~l~~~or Parents Raising Special

11. Central Washington Pediatric Dentistry 30.c. Energy Assistance••** Central Washington University 53. Pennsylvan!a Place Apartments 12. 30.d. Emergency Housing 12.a Community Counseli~ and 53.a. low Income Disabled & Senior Psychological Assessment enter 30.e. Youth Recreation Scholarships* Housing

12.b. LIFT Foster Youth Support-Family 30.f. ~upp,ort Services for Veteran 54. People for People Resource Center Faml le • 54.a. Employment Training* 12.c. Ellensburg Community Kitchen 30.g. HopeUn!verslty 55. Pine Terrace Apartment 12.d. Parenting Skills Education-Family 30.h. Central Transit*• SS.a. Low Income Housing Resource Cenfer 30.i. HEN Program (DSHS Liaison)** 56. Planned Parenthood if Grj..ater 12.e. Community Health Worker Training 30.j. Senior Rent Program Washington and Nert Jda o

13. Cle Elum, City of 31. Hospice Friends ~~;,~Jr~~~J..Y Planning Education and 13.a. Public Library 31.a, Equipment and Suppl\es

57. Putnam Centennial Senior Center-Upper 14. Community Christmas Basket Committee 31,b. Transportation County 14.a. Community Christmas Baskets 31.c. Bereavement Support 58. Roslyn Public Library

15. Community Health of Central Washington 31.d. Volunteer Support 59. RSVP and Volunteer Center of Kittitas 15.a. Integrated Behavioral Health* 31.e. Comfort Therapies County

15.b. Ellensburg Dental Care* 32. Housing Authority of Kittitas County 59.a.~HIBA-Statewide Health Insurance Bene ·ts Advisors

15.c. Women, !nfants, Children {WIC)* 32,a. Low Income Housing 60. Senior Life Resources NW 15.d. First Steps 33. Howey Dental 60.a. Home Care Services A~·iit~~1~~e~e~~~ Youth with Special 34. Huntington Court Senior Apartments 61. Sky Valley Midwifery

l~sh~~~~ington Apple Health Insurance 34.a. Low lncome Housing

~i;e1c~~eastfeeding Support & Birth 35. Kittitas County Chamber of Commerce

15.g. Breastfeeding Education Classes* 35.a. Ellensburg Economic Development 6Z. fs°fB1JJTreatment Opportunity Programs 16, Comprehensive Healthcare 36. Km:tas County Court Appointed Special

16.a. Adult Outpatient Mental Health A vacates 62.a. Outpatient Treatment

Services E~lfdr~~vocates for Abused and Neglected 63. South~as} WA Aging and Long Term Care

16.b. Substance Use Disorder Treatment Council o Governments

37. Kittitas County Early Learning Coalltion f)DaR~ging and Disablllty Resource Center 16.c. Aspen Victim Advocacy Services

37.a. Early Learning STEM Activities Events 16.d. Crisis Servlces

37.b. Developmental Screening 63.b. Case Management 16.e. Communil-y Education Programs

38. Kittitas County Habitat for Humanity 63.c. Family Caregiver Support Services 16.f. Residential Mental Health Programs

38.a. Self-Built Homes 63.d. Home Care Referral Registry 16.g. Child and Family Services

38.b. New Ho'.'/e Construction and ~o 63.e. ~edicare Counseling and Part D

17. Creekside Dental Cl!nic Interest Loans or Low Income Faml ies Enrolment

18. Crestview Terrace 38.c. Critical Home Repair Loans for Low 64. Upper County Community Food Bank

18.a. Low Income Housing Income Home owners 65. WorkSource of Kittitas County

19. Department of Social and Health Services 38.d. Free Furniture for Families In Need 65.a. Employment & Training

19.a. Financial Assistance* 39, Kittitas County Juvenile Court Services 65.b. Unemployment Information•

19.b. Medicare Savings Program• Department 6S.c. Job Corps 39.a. Juvenile Probation• 6S.d. Veterans Services** 19.c. Washington Basic Food Program* 39.b. Juvenlle Court Services• 65.e. workFlrst" 19 .d. Working Connections Ch lid Care• 40. Kittitas County Misdemenant Probation 66. WSU Kittitas County Extension 19.e. Washington State ID Card Assistance• 40.a. Adult Probation* 66.a, 4-H 19.f. Developmental Disabilities 41. Kittitas County Public Health Department Yakima Valley Community College Adm lnlstration -ES\T* 67.

19.g. Developmental Disabilities 41.a. STD Testing and Assistance• 67.a. Adult Basic Education Adm In istra tion-E DPS• 41.b. Immunizations• 68. Youth Services of Kittitas County !~·~i~~&~igg~FF1~aJ Disabilities 41.c. Birth and Death Certificates• 68.a. Mentor Progrnm•

19.1. Developmental Disabilities 41.d. Tuberculosis Testing* 68.b. Mt. Stuart Afterschool Homework

Ad m'inistration-RPS• 41.e. Travel Consultation* Club•

19.j. Child Welfare Services• 41.f. Food Handlers Card* 68.c. Last Saturday Free Swim Program*

19.k. Child Protective Services* 36-.. g Washington Apple Health Insurance .s1stance• *Spanish Spoken **Veteran Servlces

DATE:

To:

THRU:

FROM:

RE:

~ti~~g AGENDA REPORT

Octa ber 2, 2017

City Council ~ John Akers, City Manager '-·ff Larry Dunbar, Director of nergy Services CY Kirsten Sackett, Community Development Director ~ Proposed Resolution Establishing a Goal of Generating 25% of the Electricity Consumed by Ellensburg from Solar Energy by 2025

SUMMARY: After joint review by both the Utility Advisory Committee and the Environmental Commission, each board voted separately to forward an unfavorable recommendation to City Council regarding the proposed resolution, as submitted.

BACKGROUND: On July 17, 2017, City Council requested that the Utility Advisory Committee and the Envirorunental Commission provide a coordinated recommendation on the proposed resolution from Our Environment (Attachment 1 ). The resolution proposes establishing a goal of generating twenty-five percent of the electricity consumed by Ellensburg from solar energy by 2025.

The City's energy supply must be evaluated in the context of City Council's August 15, 2016, approval of Tier 2 action items under the Bonneville Power Administration contract for power supply deliveries for federal fiscal years 2020-2024 (Attachment 2). The City's next Tier 2 decision is in 2021 for power supply deliveries through the remainder of the contract tln·ough 2028.

On July 20, 2017, staff received guidance from the Utility Advisory Committee to seek questions from its members about the proposed resolution. Staff shared a list of questions with representatives of Our Environment and requested that they share a response at the August 16 joint meeting of the Utility Advisory Meeting and the Envirorunental Commission.

After receiving a presentation from Our Environment on August 16, 2017, the Environmental Commission and Utility Advisory Committee requested they provide a response to the City's questions which is included as Attachment 3.

On September 20, 2017, another joint meeting of the Environmental Commission and the Utility Advisory Committee was held to reach a coordinated recommendation to City Council on the proposed resolution.

ANALYSIS/FINDINGS: Staff will summarize the proposed resolution, questions & responses, and information shared with the Utility Advisory Committee and Environmental Commission at tonight's meeting.

FISCAL IMPACT: Our Envirorunent did not provide a quantitative response to the City's environmental and financial questions, and the fiscal impacts (costs and benefits) of the proposed resolution are unknown.

RECOMMENDATION: Staff, the Utility Advisory Committee, and the Environmental Commission forwarded an unfavorable recommendation to City Council regarding the proposed resolution. -37-

Mayor Rich Elliott

City Hall

501 N. Anderson


Dear Mayor Elliott:

107 W. 9th Ave.

Ellensburg, WA 98926-2907

June 26, 2017

RECEIVED

JUN 2 8 2017

OfflCf: OF CITY MANN~il'F1 i:LLENS8URG, WI\

Our Environment of Kittitas County has directed me to forward to you for the

consideration of the City Council the enclosed resolution. Some of our members will

attend the Council meeting where this resolution will be considered to make further

comments and respond to questions.

Corresponding Secretary

Our Environment of Kittitas County

e-mail: [email protected]

509-925-3503

-38-

Resolution establishing a goal of generating twenty-five percent of the electricity

consumed by Ellensburg from solar energy by 2025.

WHEREAS, solar power is one of the cleanest sources of energy with which the people

of Ellensburg can power homes, businesses, and cars to achieve better air quality and

reduce carbon pollution; and

WHEREAS, the solar industry currently provides an estimated 3,681 jobs to

Washingtonians, which was a 63 percent increase from 2012 to 2015; and

WHEREAS, solar is a cost-competitive energy source that decreases dependence on

fossil fuels, and thereby helps improve public health by reduciing air and water

pollution; and

WHEREAS, the State of Washington has the technical potential to produce 21 times as

much electricity from solar power as the state consumes each year; and

WHEREAS, total solar capacity in the State of Washington has been steadily growing

and quadrupled in the past four years; and

WHEREAS, the State of Washington currently has over 60 megawatts in solar

production, with 23 MW installed since 2014;

THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ELLENSBURG:

Section 1. The City of Ellensburg recognizes the benefits provided through solar

energy for improving environmental and public health and growing rhe economy and

desires to codify its commitment to this important clean energy solution by

establishing the goal of generating from solar power by 2025 25 percent of all

electricity used in the city.

Section 2. The City of Ellensburg commits that all public buildings moving forward will

be solar ready.

Section 3. The City of Ellensburg aspires for 25% of all solar-viable commercial and

residential rooftops to go solar by 2025.

Section 4. The City of Ellensburg commits to all new construction being solar ready

(or requiring solar on all new construction).

-39-

Section 5. By the end of the second quarter of fiscal year 2018, the Environmental

Commission shall submit an implementation plan to the City Council that provides

options, remedies, alternatives, solutions and recommendations to achieve the goals

set forth in the above sections of this resolution.

Sources:

http/ /www.thesolarfoundationj.org/solar-jobs-census/state.

http/ /www.environmentamerica.org/ sites/ environm ent/fi les/reports/EA_Sta r _Powe

r.DC

http// en vi ro nm entwash i ngton.org/ sites/ environment/ fi I es/ reports/Lighting%

20The%20Wav%202016.DC

http/ /www.pugetsoundsolar.com/solar-energy-solutions/washington-poised--to

increase-solar-and-the-bottom-line-1452575216.html

http/ /www.sela.org/sites/default/files/WA%20State%20Fact%20Sheet_9.9.15.pdf

2

-40-

DATE:

To:

THRU:

FROM:

RE:

AGENDA REPORT

August 15, 2016

City Council

John Akers, City Manager f, Larry Dunbar[ Director of Energy Services $~r· Gt"'' Shan Rowbotrnm, Power & Gas Manager ~ --l

Tier 2 Power Supply Recornnendations; Ordinance (first reading) amending ECC 9.80.100; Ordinance (first reading) amending ECC 9.30.100 and 9.92.100

SUi\IMARY: Staff and the Utl!ity Advisory Committee recommend that City Council proceed with five action items for serving the City's future Tier 2 power sttpply needs during the Bonneville Power Administration (BPA) contract's third purchase period. The action items include consideration of first reading for ordinances amending ECC 9.80.100, regarding wholesale power supply purchases, and ECC 9.30.100 and 9.92. 100 regarding increases to the electrical connection fees. If necessary clue to future load growth, staff will return to the Utility Advisory Committee to consider additional action items.

BACKGROUND: Under the City's Tiered Rate Methodology (TRM) power supply contract with BPA, there are two power supply types. Tier 1 is the City's 24 average megawatt (aMW) allocation of the federally based system which costs about $0.035 per kWh, and Tier 2 is additional power supplies above the City's Tier J needs that has cost as much as $0.070 per kWh. Under the TRM con.trnct there are four purchase periods in which the City has to notify BPA where it will procure its Tiet· 2 power supply. In the first t;vo purchase periods the City chose BPA as the provider for all of our Tier 2 power supply needs. The third purchase period notice deadline is September 3 0, 2016 for Tier 2 power delivery beginning October 1, 2019 through September 30, 2024. If BPA is not selected for the third purchase period it is possible to retum to BPA for Tier 2 purchases for the fourth/Inst purchase period under the contract. Staff has been working for the last two years in an effort to assist our policymakers in making the best decision for our electric custorners.

ANALYSIS/FINDJ:-;cs: A consultant was hired to complete a Power Resource Evaluatio11 analysis of viable options including the resulting impacts to; electric rates, long term price tisk, and environmental considerations. A survey was created and published online at SurveyMonkeytt that gathered input from 90 customers that volunteered to complete the survey on the potential resources (su1-vey results are in the attached Power Resource Evaluation Executive Summary). A bill stuffer was sent to all our customers asking them to take the survey an cl/or attend one of the two town hall meetings. The town hall meetings were held with the consultant presenting options to a total of28 interested citizens, UAC members, and CWU reprcsent[\tives. Attendees listened to the 11rcscntation thc11 scm1e expressed concerns about actions increasing our cnrbo11

-41-

August 15, 2016 Tier 2 Power Supply Recommendations Page2

emissions and/or making short term financial decisions without taking into account possible long term environmental damage. Conservation was supported and they also supported any kind of solar to reduce our Tier 2 exposure. The combined heat plant option was further discussed after which several people commented that it now made more sense than the related survey question. One person commented that fuel switching was pushing risk off onto the people instead of the utility. Overall the meetings were well received and they appreciated the opportunity to participate. The survey and town hall meetings were public involvement efforts, and focused on seven viable options that were provided by the consultant, including the associated estimated retail rate impacts.

A mix of resources was recommended to serve and/or minimize our future Tier 2 needs. • Market purchases are the least cost least risk option for serving future Tier 2 needs

(requires attached Ordinance) • Conservation is the best value to minimize the need for future Tier 2 supply • Fuel Switching is a cost effective option bnt may be shifting some risk off onto customers • Another kind of Fuel Switching to minimize future Tier 2 supply would be a higher

residential electric connection fee for homes with electric heating of space and/or water (requires attached Ordinance)

• Incentivize private rooftop solar to minimize the need for future Tier 2 supply • A potential combined heat and steam plant at CWU and expansion of the Renewable

Energy Park solar system are higher cost alternates that were not recommended but could be considered at a future date

An important consideration of the TRM contract is that generation output from small resources under 1.0 :NIW of nameplate capacity is subtracted from our Tier 1 allocation. The City's Renewable Energy Park is a small resource and displaces low cost Tier 1 power, not the more expensive Tier 2 power. If the Renewable Energy Park is expanded in the fuh1re due to load growth, the project should be at least 1 MW (about 3 times larger than the cun-ent generating capacity) to displace Tier 2 power purchases.

Future load growth of Pacific Northwest utilities, including Ellensburg, is cun-ently projected to be minimal. BP A's cun-ent load growth forecast for Ellensburg is slightly less than 1 aMW through the end of our BPA contract in 2028. In contrast to a prior BPA load forecast that overestimated Ellensburg's Tier 2 needs, the current forecast could underestimate Ellensburg's Tier 2 power supply needs if a large quantity of new customers or a new single large customer begins to be served, AN ew Large Single Load ordinance protects our existing customers from rate increases due to commercial/industrial load growth.

FISCAL IMPACT: Tier 2 power supply serves the electric system growth above Ellensburg's Tier l allocation of the federally based system. A prior Tier 2 power forecast by BP A for Ellensburg indicated load growth of2 aMW by 2018, That load growth that has not mate1ialized and expenses will be incurred by City Light for Tier 2 power purchased in excess of our needs being remarketed by BP A. Whether the BPA forecast resembles actual Tier 2 power supply needs or not, the City (not BPA) is exposed to all of the cost risks.

-42-·

...

August 15, 2016 Tier 2 Power Supply Recorrunendations Page 3

RECOMMENDATION: Staff and the Utility Advisory Committee recommend that City Council authorizes staff to proceed with action items 1"5 listed below and then consider the ordinances in 2b and 4b. If necessary due to future load growth, staff will return to the Utility Advisory Committee to consider action items 6 and 7 below.

1

2.a.

2.b.

3

4.a. 4.b.

5

6

7

BP A Tier 2 Products. Authorize the director to notify BPA that Ellensburg will serve its Tier 2 needs for the third purchase period FY 2020 - FY 2024 from a non"federal resource. Wholesale Power Market Purchases. As necessary, purchase Tier 2 power supply needs from the wholesale power market for deliveries beginning October 1, 2019. Make necessary arrangements with BP A transmission to deliver non"federal power to Ellensburg. Consider first reading of the attached Ordinance amending ECC 9.80.100, which would authorize the director to make Tier 2 market purchases (similar to how wholesale natural gas and wholesale telecommunications are cun-ently purchased). Energy Conservation. Continue BP A funded energy conservation efforts adding heat pump incentives to the present rebate offerings. Fuel Switching. Continue fuel switching efforts at the cunent level. Consider first reading of the attached Ordinance amending ECC 9.30.100 and 9.92.100 ·- - - - . : '•! --·· .- '. ' - ' . ' . '. -, ' ·.' '

which would increase electrical connection charges in new residential cons(rnction for customers that choose to install electric heat and water heating a.nd do not install a solar system. A discounted fee is proposed for a heat pump space and/or water heating. Customer Solar Systems. Consider offering incentives for customer solar systems by repurposing up to $75,000 of the electiic utility rate funded conservation in the 2017~ 2018 bt\dget. A onetime incentive could be up to $1,000 per kW not to exceed $5,000 per customer. Renewable Energy Park Expansion. If necessary due to future load growth, staff will return to the Utility Advisory Committee to consider expansion of the Renewable Energy Park to at least a 1 MW if the above action items are inadequate to meet our Tier 2 power supply needs. Natural Gas Generation. If necessary due to future load growth, staff will return to the Utility Advisory Committee to consider other opportunities in local generatlon resources of at least I MW such as a combined heat turbine at CWU, or another generating resource to meet our Tier 2 power supply needs.

Attachments: -Draft notification letter "Draft Ordinance amending ECC 9.80.100 to accompany recommended action item #2b -Draft Ordinance amending ECC 9.30.100 and 9.92.100 to accompany recommended action item #4b "Executive Summary of Power Resource Evaluation including final survey results

-43-

Energy Services Department 50 l North Anderson Street


September 30, 2016

Hope Ross Account Executive Bonneville Power Administration Eastern Customer Service Centet· 1620 East Hawthorne Rd, PO Box 789 Mead, WA 99021

Dear Hope:

(509) 962-7l24 Fax: (509) 925-8662 www.ci.ellensburg.wa.us

[n accordance with the terms of Ellens burg's Power Sales Agreement09PB,13037, I am hereby making our election for Above Rate Period High Water Mark (RHWM) Load power supp[y for the third Purchase Period beginning October 1, 2019 through September 30, 2024.

Ellensburg elects to use Alternative A ("Customer Planned Load Not Otherwise Served") of the Tier 2 Short-Term Rate (Section 2.4.1.1 ofExhibit C of the Power Sales Agreement). The table below indicates the "up to" amounts of Dedicated Resources that Ellensburg elects to use to serve its Above-RHWM load for each year of the third Purchase Period, as applicable.

Third Purchase Period Dedicated Resource Elections FY 2020 2021 2022 2023 2024 Election (aMW1 1 1 1 1 1

Furthermore, Ellensburg elects the "round clown" option offered by BPA for the third Purchase Period. By electing the "round clown" option, after the Above-RHWM load amounts are set in the applicable RI-IWM process, the Dedicated Resource amounts will be "rounded clown" to the next lowest whole average megawatt amount, if necessary. Any fractional megawatt amount resulting from the rounding clown will be served at the Tier 2 Short-Tenn Rate.

At this point in time, Ellensburg is not adding a Specified Resource to its Exhibit A and therefot·e the Dedicated Resource amounts stated above will be served with Unspecified

-44-

Resource Amounts, Notwithstanding the foregoing, Ellensburg reserves its right to add Specified ResoLtrces pursuant to Section 3.5,1.2 of the Power Sales Agreement.

Thank you for your consideration,

Sincerely,

Larry Dunbar Energy Services Director City of Ellensburg

-45-

ORDINANCE NO. __ _

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG, WASHINGTON RELATING TO WHOLESALE ELECTRICITYlJ'.'.HhITY SBl<NtGB PURCHASES AND AMENDING SECTION 9.80.100 OF THE ELLENSBURG CITY CODE.

WHEREAS, the energy services director or his/her designee needs authority, similar to wholesale natural gas and telecommunications purchases, to make wholesale electricity purchases as part of the City's 2016 Tier 2 decision; and

WHEREAS, the amendments in this ordinance were reviewed by the Utility Advisory Committee on July 27, 2016 and are recommended for City Council adoption,

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ELLENSBURG DO ORDAIN AS FOLLOWS:

Section 1. Section 9.80.100 of the Ellensburg City Code, as last amended by Section 5 of Ordinance 4709, is hereby amended to read as follows:

9.80.100 Wholesale electricity purchases.

A. The energy services director or his/her designee will analyze and recommend entering into long-term Tier 1 power supply contracts with credit·worthy electricity suppliers when existing contracts are expiring or when existing contracts do not provide for all of the city's needs. Negotiated contracts for energy supply will be reviewed by the utility advisory committee and approved by the city council.

B. N01malty,~f-AdministrnUon (BPA) wi1l-imJ'll*Tn1kB&j3ewef-ffi!Wl.y needs of the ei-ty.-Hewe~er, in circumstanees where EPA eannet-&nw~eeds or wfie!Jfevrer sapJ?ly-m~e-ebtained-from--anet~i*er under more advantageo::s teffil&;-the ~Fvices dire&!Bf-mey-negetiate agreements 'Nllh other-Btippliers. Any s:1eh agreement

mH&t-ee reviewefr.by-tl1." utility a~~preved-ey-Hie city eol1flBl+..-The energy services director or his/her designee, after detennining that a need exists to purchase Tier 2 power supplies, will solicit quotes from suppliers. Due to the nature of the electric business, prices are volatile and change rapidly, and purchase commitments must be made verbally with written confirmation. The energy services director or his/her designee is authorized to make verbal commitments and w1itten confinnations for the purchase of Tier 2 power, and will notify the city manager, utillty advisory committee and city council at the first opportunity of any such wholesale Tier 2 power supply purchases. [Ord. 4709 § 5, 20l5; Ord. 4503 § 2, 2007.]

Section 2. Severabilily. If any portion of this ordinance is declared invalid or

unconstitutional by any collli of .competent ju1iscllction, such holding shall not affect the validity

of the remaining portions of this ordinance.

\.Yholest1le Ekctricity P\\l'Chases Amendments" Pnge I of2 (03115120!6~ -46-

I

Section 3. Corrections. Upon the approval of the City Attorney, the City Clerk and the

codifiers of this ordinance are authorized to make necessary corrections to this ordinance

inclL1ding, but not limited to, the con·ection of scrivener's/clerical errors, references, ordinance

numbering, section/subsection numbers and any references thereto.

Section 4. Effective Date. This ordinance shall be in full force and effect five (5) days

after publication as required by law.

The foregoing ordinance was passed and adopted at a regular meeting of the City Council

on the __ dayof ________ , 2016.

MAYOR

ATTEST: CITY CLERK


?

ClTY ATTORNEY

Publish:

I, Coreen M. Reno, City Cle1·k of said City, do hereby certify that Ordinance No. ---is a tme and correct copy of said Ordinance of like number as the same was passed by said Council, and tl1at Ordinance No. was published as required by law.

COREEN M. RENO

ORDINANCE NO, __ _

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG, WASHINGTON RELATING TO ELECTRIC UTILITY FEES AND AMENDNG SECTIONS 9.30.100 AND 9.92.100 OF THE ELLENSBURG CITY CODE,

WHEREAS, as part of the City's 2016 Tier 2 decision, increasing electric connection fees for customers that choose any form of resistance electric space heating and resistance water heating was determined to be necessary to offset the higher cost Tier 2 power supplies; and

WHEREAS, the City of Ellensburg electic utility purchases wholesale power from the Bonneville Power Administration under a tiered rate methodology with Tier 2 reflecting a higher marginal cost of power; and

WHEREAS, the City adopted Ordinance No, 4625, codified at ECC 9.30.150, for new large single loads that exceed a connected load of 3.2MV A to mitigate higher Tier 2 power supply costs; and

WHEREAS, the City of Ellensburg natural gas utility implemented a marketing plan to incentivize natural gas appliances, space heating and water heating to mitigate the City's dependence on Tier 2 power supply,

WHEREAS, the amendments in this ordinance were reviewed by the Utility Advisory Committee on July 27, 2016 and are recommended for City Council adoption,

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ELLENSBURG DO ORDAIN AS FOLLOWS:

Section 1. Section 9.30.100 of the Ellensburg City Code, as last amended by Section! of

Ordinance No. 4706, is hereby amended to read as follows:

9.30.100 Electric rates.

A. Separate electric rates shall be established for the following rate classes: residential, low

income senior citizen/low-income disabled citizen, general service, general service demand,

nonprofit agency serving the disadvantaged, security lighting, municipal, and large

customer/contractual, primary metered and renewable energy.

B. Whenever the eligibility criteria for qualifying for a demand rate changes, existing demand

customers shall remain on their respective demand rates until such time as each account can be

analyzed. If as a result of a meter audit a customer would be moved to a different rate schedule

and their electric charges increase by more than I 0 percent, the customer shall remain or be

returned to the rate schedule they were on prior to the audit and any charges collected in excess

Electric Utility Fees Amendments- ECC 9.30, I 00 - 4 B - " Page l of 5 (08/15116)

of I 0 percent shall be credited to the customer. After an existing demand customer that remains

or is returned to the rate sche.dule they were on prior to the audit discontinues service, the next

customer that receives service shall be moved to the rate schedule identified by the meter audit.

C. The low-income senior citizen/low-income disabled citizen and nonprofit agency serving

the disadvantaged rates shall have consumption charges set at 90 percent of the residential rate

and general service rate respectively. In addition, these two rate schedules shall not be charged a

customer charge.

D. Primary metered customers where the city owns and maintains the transformer beyond the

12,470-volt mete1ing point shall receive a one percent discount for transformer losses from the

E-201 consumption rate and a one percent discount from the E-220 demand rate,

E. Primary metered customers where the customer owns and maintains the transformer beyond

the 12,470-volt metering point shall receive a two percent discount for transformer losses from

the E-201 consumption rate and the E-220 demand rate and a two percent discount for

transfonner investment and maintenance from the E-201 customer charge.

F. General service and primary metered customers that are metered for demand shall have

demand consumption averaged over a 30-minute rolling average time interval through December

31, 2015. No earlier than January I, 2015, and no bter than December 31, 2016, all general

service and primary metered customers shall have. 4~mand consumption averaged over a· 15-

minute rolling average time interval.

G. Renewable energy and renewable energy system contributions are two voluntary rates to

enable all city electric customers to participate in renewable energy, Renewable rates revenue

will go into a designated cash account established to maintain the Community Renewable

Energy Park and provide education about renewable energy resources. A direct one-time

donation to the designated cash account shall also be allowed; however, if over $1,000, the

Ellensburg city council would need to accept the d:rnation per the Ellensburg City Code.

1. The renewable energy rate shall be a voluntary monthly upgrade premium sold in 100

kilowatt hour blocks added incrementally to the consumption charge of the regular electric

rate associated with the customers' electric service, The amount of energy available for

purchase will be limited to the generation outp·Jt of the city's Community Renewable Energy

Park.

Electric Utility fees Amendments - ECC 9.10. I 00 ,~ · - 4 9 - .'age 2 of 5 (08115/16)

2. The renewable energy system contribution is a voluntary fixed monthly contribution to

the designated cash account set up to maintain the Community Renewable Energy Park and

provide education about renewable energy resources.

3. The voluntary rates established in this subsection are month to month and can be started

and stopped at the customer's request.

4. On an annual basis (or more often, as circumstances warrant) the director of energy

services or designee will report in writing to the Ellensburg city council concerning revenue

generated by voluntary rates established in this section, and concerning expenditures from

the fund established to manage those revenues. In the interest of public education as

envisioned by the ordinance codified in this section, voluntary ratepayers and the general

public will be apprised of such revenues and expenditures. [Ord. 4706 § 1, 2015; Ord. 4684 § 3,

2014; Ord. 4633 § !, 2013; Ord. 4626 § 1, 2012; Ord. 4555 § 3, 2009; Ord. 4503 § 2, 2007.]

H. New residential service connections where natural gas mains and service stubs are available

that inchide any foim of electric resistance space heating or electric resistance water heating shall

be charged fees in accordance with ECC 9.92.100. The fees shall be refunded if the new service

connection includes a rated capacity of at least 5 kW of customer generation in accordance with

ECC Chapter 9.75 prior to obtaining electric utility service.

Section 2. Section 9.92.100 of the Ellensburg City Code, as last amended by Section 3 of

Ordinance No. 4722, is hereby amended to read as follows:

9 ,?~:}99 ~!ect1~ic 1tlil!\Y fee ~!!cl "!'~_clit sc.~~c!_ul~. . ....... .... ... .. ... _ ..................................................................... .

Effective Date: ;J.l1M 1/1/17

Service Credit $1.00 per amp of panel size

Extension Credit $750.00

Maintenance Credit Variable

Reconnect Fee 1 hour at serviceperson wage

After Hours Reconnect Fee 2 hours at serviceperson overtime wage

Meter Testing Fee 1 hour at meterperson wage

Inspection Fee Hourly servicepei-son wage, l hour minimum

Electric Utility Fees Amet1dmenls - ECC 9.30. lOO - 5 0 - Page 3 of 5 (08/15/16)

Temporary Service Fee

Plant Investment Fee

Reimbursement Fee

Developer Reimbursement Application Fee

Net Metering Interconnection Application Fee

Actual cost

None

Varies by agreement and/or cost paid by city

$50.00

Up to 25.9 kW= $200.00

26.0 kW to 100 kW= $500.00

Customer-Generator System Impact Study Fee Actual cost

Connection fee for new residential service including No

Heat Pump Space Heating Additional Fee

Connection fee for new residential service including $500.00

Electric Resistance Water Heating

Connection fee for new residential service including $1500.00

Electric Resistance Space& Water Heating

Connection fee for new residential multi-family service No

including Heat Pump Sgace Heating Additional Fee

Connection fee for new residential multi-family service $500.00 per unit

including Electric Resistance Water Heating

Cormection foe for new residential multi-family service $1,17 5.00 per unit

including Electric Resistance Space & Water Heating

[Ord. 4722 § 3, 2016; Orel. 4684 § 5, 2014; Ord. 4555 § 11, 2009; Ord. 4503 § 2, 2007.]

Section 3. Severability. If any portion of this ordinance is declared invalid or

unconstitutional by any court of competentjmisdiction, such holding shall not affect the validity

of the remaining portions of this ordinance.

Section 4. Conections. Upon the approval of the City Attorney, the City Clerk and

the codifiers of this orcllnarice are authorized to make necessary corrections to this ordinance

including, but not llmited to, the co!Tection of sctivener'slclerical en-ors, references, ordinance


Electric Utility Fees Amendments-ECC 9.30.lOO & · - S l -. age 4 of5 (081151\6)

Section 5. Effective Date. This ordinance shall be in full force and effect January

l, 2017.

The foregoing ordinance was passed and adopted at a regular meeting of the City Cmtncil

on the __ dayof ________ , 2016.

MAYOR

ATTEST: CITY CLERK

Approved as to fonn:

CITY ATTORNEY

Publish:

I, Coreen M. Reno, City Clerk of said City, do hereby certify that Ordinance No. ---is a true and correct copy of said Ordinan.ce of like number as the same was passed by said Council, and that Ordinance No. was pLtblished as required by law.

COREEN M. RENO

Elec!ric LJ!i\ily Fee:; A111c:ncln1c:nt~ - ECC 0.J0.100 - 5 2 - · Pngc: 5 of 5 (08'\5'16)

Consulting ---

Power Resource Evaluation - Executive Summary

The City of Ellensburg (the City) contracted with EES Consulting to complete a Power Resource Evaluation that Identifies viable options for serving the City's future energy purchase requirements. EES Consulting has completed the evaluation which includes the retail rate impacts, long-term price risks and environmental considerations associated with each resource option considered. Below are the highlights of the evaluation.

Background

The City currently purchases power from BPA as a "Load Following" customer under a 17-year contract that expires at the end of September 2028. BPA's rate structure changed dramaticµlly in October 2011 when BPA's rates became tiered with market-based rates serving load growth above 2010weather- and conservation-adjusted loads (the high water mark or HWM). Under the new rate structure, total Tier 1 allocations are roughly equal to the capability of the Federal Base System (FBS) under critical water conditions. Under this approach, each BPA customer effectively rece'1ves a share of output from the FBS through September 2028.

Load in excess of a utility's rate period HWM is known as above-HWM or Tier 2 load. Tier 2 load is roughly equal to the amount of load growth each utility has experienced since BPA fiscal year 2010 [October 2009 through September 2010). Power required to serve Tier 2 load may be purchased from BPA through a Tier 2 product purchase or from alternative/non-federal suppliers. The base case load forecast for the City includes an annual average load growth rate of 0.3 percent. In the base case the City's load growth over the next 20 years would be less than 1 average megawatt (a MW). However, the base case does not include any new medium or large loads such as big box stores or the water park currently under consideration. If load growth exceeds the base case's conservative estimates new resources will be needed to serve the load growth.

Per the City's power contract with BPA, Tier 2 purchases must be committed to three years in advance of the purchase period. The three-year advance notice gives BPA time to procure resources. BPA's Tier 2 elect'1on deadlines are shown below in Table 1.

570 Kirklnnd \Vay, Suit~ 100 Kirklnnd, \Vn~hington 98033

Tckpltonc: 425 8XlJ-27D()

:\ rcg;istcnxl p1·l1l'c::;-;ion.il c11ginccrin~ cnrµlli'atinn 1.\ith oftj, · - 5 3 -Kirkland, \VA and PortL1nd, OR

POWER RESOURCE EVALUATION - EXECUTIVE SUMMARY

July 22, 2016

Page 2

Notice Deadline

November 1, 2009

September 30, 2011

September 30, 2016

September 30, 2021

Purchase Period

October 2011- September 2014

October 2014 -September 2019

Octobe1· 2019 - September 2024

October 2024 -September 2028

The upcoming third notice deadline is the impetus for the power resource evaluation and will set the City's strategy for serving Tier 2 loads during the five-year period October 2019 through September 2024.

Resources Considered

The viable options for serving Tier 2 load include: conservation/energy efficiency, BPA Tier 2 products, non-federal power purchases (e,g. power purchase agreements with a private or public utility), fuel switching (from electric to natural gas heating), expansion of the City's Renewable Energy Park and local natural gas fired generation. Each resource option comes with different electric rate impacts and risks. Below is a brief summary of the City's options for serving Tier 2 load,

Conservation/Energy Efficiency: EES Consulting assessed the cost-effective conservation in the City's service territory. The conservation measure costs are compared to forecast wholesale market prices to determine cost effectiveness. The evaluation determined that the City can achieve 0,1 aMW of conservation annually or 2 aMW over the 20-year study period (2017-36). Savings estimates include measures that can be completed today as well as in the future (new construction) based on currenttechnologies, building codes and federal standards, The biggest conservation savings were projected for residential weatherization at existing homes, consumer electronics, water heating, heat pumps and lighting.

BPA Tier 2 Products: BP A's Tier 2 rates are designed to recover the full costs of the generating resources and/or market purchases that are used to serve Tier 2 loads. The City has two Tier 2 product options: short-term (the default product) and vintage. Short-term Tier 2 rates are determined each two-year rate period and reflect the cost of market purchases used to serve Tier 2 load served by the product. Utilities that elect to purchase a vintage Tier 2 product make a five-year commitment to purchase the output from a specific generating resource. Vintage Tier 2 rates are based on the projected resource costs.

Non-Federal Power Purchases: Wholesale market purchases are currently the lowest cost, least risk, most flexible supply-side resource available to serve Tier 2 loads. Wholesale market prices are highly dependent on natural gas prices, the capability of the hydro system in a given year and many other factors. However, there is no difference in risk or reliability between

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July 22, 2016 Page 3

BPA's short-term Tier 2 product and non-federa:/market power purchases. And, as shown below in Figure 1, Mid-Columbia (M'1d-C) market prices have been less than BPA's short-term Tier 2 rates.

10

I 0 i

FY12 FY13 FY14 FY15 FY16 FY17 i

-0~Short-Term ~-,;;,••Load Growth ~·.W:-·VRl-2014 ··0··· VRl-2016 --e-Mid-C I ----- ---------·---·-------.. --.. --------- ........ -- ______ ._ .. ____ .. ----------·-.. -----·--.................... -..... ___ .I

The FY16 and FY17 Mid-C prices shown above are based on forecast market prices. The VRl-2014 and VRl-2016 rates are Tier 2 vintage rates. The Tier 2 load growth rate is a Tier 2 rate that is not available to the City.

If a non-federal resource is selected for the third purchase period, the City may return back to BPA Tier 2 products for the fourth and final purchase period of the contract.

Fuel Switching: The direct use of natural gas has a greater thermal efficiency compared to the indirect use of natural gas through electricity generation. Because the City provides both natural gas and electric service, fuel switching programs can be used to reduce the City's energy purchase requirements (i.e. Tier 2 loads). The City currently offers fuel switching incentives to help reduce load and market priced power purchases. The study looked at homes that have natural gas service but do not use natural gas for both space heating and water heating. The study found that space and water hearing measures are cost-effective and could reduce the City's loads by 2.9 average annual megawatts over the 20-year study period (2017-36). Fuel switching to mitural gas water heating accounted for 54 percent of the total cost-effective savings while fuel switching to natural gas space heating accounted for 46 percent of the savings.

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Expansion of the City's Renewable Energy Park: Three phases of the City's renewable energy park have come on-line since 2006. The renewable energy park currently includes 304 kilowatts of capacity and generates enough energy to power 46 homes. The output is marketed to the City's retail customers in 100 kWh blocks at $3/month per block through the City's voluntary renewable energy rate. The cost of solar power has decreased substantially over the past 10 years. Phase I and II equipment costs were near $7.7 per watt while the costs for Phase 111, which came on-line in the spring of 2016, were only $2.54 per watt. Equipment costs are expected to decrease and, based on price quotes from other utilities, are currently less than $2 per watt. The City has enough land at the renewable energy park to build a Phase IV. Phase IV would increase the total solar capacity to just under 0.5 MW or enough to power 75 homes. While solar equipment costs have declined significantly, the cost of small scale solar projects is still near four times the projected cost of market power (near $160/MWh for solar compared to $40/MWh for market power).

The minimum resource size to serve any Tier 2 loads Is 1MW. Building small scale ( < lMW) resources will displace Tier 1 power resulting in greater costs and retail rate increases (near 0.3 percent rate increase for every 200 kW installed). If future load growth exceeds expectations and additional resources are needed to serve Tier 2 loads, the City could consider Increasing the capacity of its solar project at the Renewable Energy Park. It is 304 kW today, making a 700 kW expansion required to serve any Tier 2 loads.

Local Natural Gas Fired Generation: Central Washington University (CWU) depends on natural gas fired boilers that are over 40 years., old to generate steam to heat university buildings. CWU could replace the boilers with a natural gas-fired Combined Heat and Power (CHP) turbine that would generate the steam required by CWU as well as power. CHP systems capture and utilize heat generated during power production to ma~e steam. A CHP plant could consist of either 3 to 4 smaller (1 MW) generating units or one larger (3 to 4 MW) generating unit. If CWU were to sell power at market prices to the City or anot'1er power purchaser, based on current market price forecasts, it could potentially reduce its steam costs by near 40 percent. From the City's perspective CWU could provide market-priced power from a local resource. Local resources have potential value to the region because they could reduce transmission grid congestion and costs.

A collaboration between CWU and the City could be an option for building and operating a CHP located at CWU. What that collaboration could look like is unknown at this time. What Is known Is there would be a lot of details to work out and determination of what roles each entity would fill in the long term operation of such a generating resource.

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POWER RESOURCE EVALUATIO~I - EXECUTIVE SUMMARY


Retail Rate Impacts

Figure 2 below shows the retail rate impact of displacing 1 average annual megawatt of BPA T'1er 1 power with 1 average annual megawatt of a1 alternative resource. Wind resources were included in the evaluation but not included in the above discussion of viable resource options due to the lack of availability of local wind resources.

Figure 2: Rate Impact of Displacing 1 aMW of BPA Tier 1 with Alternative Resource

12.0% --------- ---------- - - ---- --------------------------- -------------------

10.0% --------------------------- ---------------------------------------

8.0% -------------------- -------- - --------------~--------- ----

6.0% ------------------------------

4.0% --------- ----------- -------------------

2.0% ---------------

.9%

0:0%

-2.0% ----------------- ---- ------ -- ------- -- - -

Wholesale Market CHP Gas Turbine Utility Scale Solar Wind Small Scale Solar

While BPA Tier 1 rates are currently greater than market prices and are, under base case conditions, projected to be greater than future market prices, there are many factors that could cause future market prices to increase including: 1) costs associated with carbon emissions that would likely be an adder to market prices and 2) natural gas price spikes due to shifts in the current supply and demand paradigm for the natural gas industry. BPA Tier 1 rates are immune to potent'1al cost adders assoc'1ated with carbon emission restrictions.

Community Survey

In addition to the financial analysis performed by EES Consulting, the City solicited public opinion with respect to its resource options. A total of 92 customers participated in the survey rnak'1ng 'it not statistically accurate and it may not represent all customer opin'1ons. The survey asked customers if they supported purchasing future power needs from BPA, the wholesale market, conservation, fuel switching, solar energy, renewable energy park expansion or natur·al

_-57-



gas fired generation. CWU was deliberately left out of the natural gas fired generation survey question. At the Town Hall meetings the concept was further explained, was better understood and gained additional support of participants. The results of the survey are shown below In Figure 3.

80'Yo -··---·-----------------------------------------------------~---·-

701Vo ----·--------·---------·---------·-------------

60% 60% ----·-------·-----~-----------

51% 49%

50% lil~-l~

-----11: --------1 ;· 3%

40%

30%

20%

10%

0% BPA Wholesale Conservation Fuel switching Solar energy Renewable

power market Energy Park expasion

Do not support Ill Somewhat supportive I~ Very supportive

-58--

Natural gasfired

generation



Recommendations

Based on the results of the resource evaluat'lon and the commun'rty survey EES Consulting has the following recommendations:

1) The City should notify BPA of its intent to serve Its Tier 2 needs during the third Tier 2

purchase period (October 2019 through September 2024) from a non-federal resource.

2) The City should continue to pursue BPA funded energy conservation savings at the level

that Is currently being achieved.

3) The City should continue providing Incentives to encourage customers to switch from

electric to natural gas heating when possible. The City should also consider increasing

its electrical connection charges for new residential construction projects that choose

electric over natural gas heating.

4) The City should offer incentives to customers that Install rooftop solar systems.

5) If future load growth exceeds expectations and additional resources are needed to serve

Tier 2 loads, the City should cons'1der increasing the capacity of its solar project at the

Renewable Energy Park to at least one megawatt. 6) If future load growth exceeds expectations and additional resources are needed to serve

Tier 2 loads, the C'rty should cons'rder other potential generating resources located in the City's electric service territory including, but not limited to, a combined heat turbine at CWU, natural gas-fired generation at the City's waste water treatment plant or a small

hydroelectric project.

- - 59-

Our Environment Responses to Questions Posed by UAC and City Staff (Expanded to include # 13 - # 16)

Submitted Wed 13 Sep 2017

NOTE: Our apologies for letting questions# 13-16 slip through the cracks. Thank you for the opportunity to expand our original response.

Preface. We appreciate the questions that the UAC and EC have posed about the solar resolution (as well as additional questions posed by City staff) and will do our best to address those questions. We think, however, it is necessary to discuss some preliminaries.

We candidly admit that the resolution as submitted was somewhat lacking in clarity, and even a bit off target. We agree that most of Ellens burg's utility fuel mix currently comes from renewable sources and, in particular, that hydropower is a valuable component of that mix. We agree that avoiding Tier 2 pricing is a priority.

However, doing many things well should not be used as a reason for not doing even better. Given how close the City is, it's feasible for the City to achieve a 100% renewable energy system. Of course, Ellensburg is receiving energy from BPA based on its energy portfolio, but ifthe City can create enough clean energy that it is responsible for, an amount equal to its consumption, then it could legitimately claim that it's a 100% clean, renewable energy city.

Our fundamental objectives are for Ellensburg to move as completely and quickly as possible to completely renewable sources of energy, specifically replacing nonrenewable sources. While nuclear is carbon-free, it is not without its own separate deficiencies and potentially serious hazards. Nuclear plants unavoidably generate toxic radioactive waste, and storage for this waste is a problem whose solution has been sought for decades, still unsuccessfully. As for hazards, one need only mention Chernobyl and Fukushima Daiichi; the small probability of such events must be weighed against the catastrophic consequences were one to occur.

Increased investment in solar has the benefit of increasing economic development and jobs. Already, solar energy has created almost 3,700 jobs in WA, and with increased investment, even more jobs will be created. That is good for Ellens burg's environment and for its economy.

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OE Responses expanded 13 Sep 2017 page 2

Data. The pie chart given for the City's 2015 fuel mix is not sourced. It is consistent with, but not identical to, that given in chart form by the WA Dept of Commerce at http: I /www. commerce. wa. gov/wp-content/uploads/2017 /06/Energy-WA

Electric-Utili ty-Fuelmix-2015. pdf. Excluding the percentages for Petroleum (0.02%), Natural Gas (0.86%), Coal (2.34% or 2.35%), and (as discussed above) Nuclear (10.16% or 10.18%), and rounding to the nearest tenth of a percent, the City's pie chart and the WA DOC figures agree. Thus, we would replace the City's reference to "96.74% renewable and carbon-free" to "86.6% renewable".

Roughly 29.7% of electricity in all of WA comes from fossil fuels, based on that same WA DOC report (with another 4.6% from nuclear). That is a good bit better than a lot of other states, but we still have a lot of work to do to eliminate fossil fuels from our energy system and all the environmental, public health and wildlife implications of that. As you note, the system is tied together in a grid, and therefore as cities, businesses and individuals continue to increase clean energy sources, we will be putting more clean energy on the grid and, over time, can displace fossil fuel based energy.

Toward the future, not the past. We are focusing on the future, anticipating the need to renegotiate the BPA contract and the need to adjust to energy trends already visible. We can change our local policies to meet the future, or we can hang back and be pulled, kicking and screaming, into the fl.1ture.

The Community Solar Project was the first of its kind in the nation when it launched in 2006, and was an inspiration to many others. Ellensburg can, and should, reclaim that spirit of leadership. The objectives will go far toward continuing that spirit of leadership.

Questions from UAC/EC

I. The City does not have the option to pick and choose the fuel mix from the Bonneville Power Administration for Tier 1 power supply. If the City displaced 25% of its Tier 1 energy purchases from the Bonneville Power Administration, the City's fuel mix may still include

about 2.44% of fossil fuels. How does this affect the proposed resolution?

It wouldn't affect it and that's exactly the point. Most of the energy is coming from a grid and there are dirty, fossil-fuel based sources of energy as part of that grid right now, along with nuclear. As discussed above, 86.6% of the electricity

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received from BPA is environmentally friendly. If communities are creating their own clean energy, then not only are they creating local economic development, they are displacing dirty and/or dangerous energy. This is exactly what has been happening for the past 10-15 years, with more clean energy coming onto the grid and reducing the demand for fossil fuels. \Vith the leadership of Ellensburg and communities across Washington, we can shift over time to a 100% clean, safe, and renewable grid. Conversely, without leadership, nothing will change, and when it comes to energy, we need change and leadership-from cities like Ellensburg.

If Ellensburg produces more energy locally, either from solar or other clean, safe, and renewable sources, then we would need to buy less electricity from BPA. BPA would then have more electricity to sell to other users, possibly replacing carbonbased electricity for those users.

We propose adding to the local generating capacity using solar power, which should enable us to accomplish several things. First, this will make sure that there is no need for Tier 2 electricity from EPA.The City has expressed legitimate concerns about being pushed into the Tier 2 category. To avoid this, the City in the recent past has encouraged customers to switch from electric heating to gas heat in order to cut electric demand. We thought, and continue to think, that this was a bad idea. Additional generating capacity would eliminate the need for that policy. Also, we have to keep in mind that the demographic projections have Ellensburg growing in population, which means additional demand for electricity. We also anticipate, within the next few years, an upsurge in the use of electric cars and trncks, which will mean more people re-charging their batteries. Ifwe rely on BPA for that additional energy, that could push us into Tier 2 costs.

We note that the City commissioned an "Energy Services Department Power Resource Evaluation" by EES Consulting that was published in July 2016 (https: I /www. ci. ellensburg. wa. us/DocumentCenter/Vi!"w/7892). This report included estimates on savings (and for some appliances, losses) to consumers and the utility, resulting from switching from electric to natural gas. We also note that the Natural Gas Price Forecast Range presents a band ranging from a 50% increase to a doubling of natural gas price by 2035. The prospect for the price of solar, in contrast, is expected to continue the price declines that have been characteristic since the 1970s. For instance, the cost of crystal silicon solar cells were almost $80/watt in 1976, about $1 O/watt in 1986, and under $0.50/watt in 2016.

Secondly, if we have the extra generating capacity, we would be able to reverse course and urge people to switch from natural gas to electric heat. Indeed, we

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0 E Responses expanded 13 Sep 2017 page 4

should consider changing the building code to require that future construction include electric heat rather than heat based on fossil fuels. Once, common wisdom was that low-priced natural gas would be a logical bridge from oil and coal to clean, renewable energy. Well, the time has come to cross that bridge. It is environmentally dangerous to rely on natural gas. An increasing amount of it is supplied through fracking, which results in leakages of methane into the atmosphere, making climate change worse. The Pacific Northwest National Laboratory issued a news release relevant to this issue: http://www. pnnl. gov/news/

release.aspx?id=3166.

The reason the City is encouraging people to switch from electric heat to natural gas heat is because natural gas is at the moment cheaper than electricity, but this surely is only temporary. We need to get away from natural gas as an energy source and rely wholly upon clean, renewable and safe sources of energy. Insofar as there is some displacement of Tier 1 energy purchases from BPA, we would be replacing 86.6% carbon-free and safe electricity with 100% carbon-free and safe electricity. BPA could then sell that released electricity demand somewhere else where, perhaps, they need relief from carbon-based or nuclear generating plants.

Thirdly, in the upcoming BPA negotiations, if we are going to reduce our dependence on that source, we need to increase our local generating capacity by means of solar. We should aim at contracting from BPA less electricity than we now do.

2. Given the City's fuel mix is 96. 74% renewable and carbon free, how will the proposed "achieve better air quality and reduce carbon pollution (in the first whereas)?

As discussed above, we consider the current fuel mix to be 86.6% renewable. Ifwe use increased generating capacity to reduce our reliance on natural gas, this will contribute to better air quality. This would be doubly so if we encourage the use of electric automobiles by having more generating capacity available and also by providing additional recharging stations. Also, ifBPA would discontinue using coal as an energy source, that would improve air quality in the area where the coal generating plant is located.

By offsetting dirty, fossil-fL1el-based energy with clean energy, over time we are reducing di1iy, air polluting sources of energy, which improves air quality and reduces carbon pollution. By increasing conservation and adding clean energy to the grid, we reduce the need for fossil-fuel based sources of energy, and over time

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can achieve a I 00% clean energy grid. Leadership from cities like Ellensburg can help us get there. Overall, demand for more clean energy will help to move our energy system away from sources of energy that contribute to air and carbon pollution; in fact, that's already happening and we need it to continue. Leadership from cities like Ellensburg will help!

3. Given the City's fuel mix only includes 3 .26% of fossil fuels, how will the proposed resolution "improve public health by reducing air and water pollution" (in the third whereas)?

As noted in the previous answer, increased demand for, and most importantly, increased investment in clean energy from cities, businesses, and homeowners reduces the demand for dirty energy. Over time we can replace electrons on the grid that are generated by dirty sources with "clean energy" electrons. The more we do that, the more we reduce air and water pollution, since burning coal and natural gas pollutes the air and water and additionally, extracting these sources of energy through mining and fracking pollutes waterways. These effects may be less important to our area than in other parts of the country, especially for water pollution, but this is important, too.

4. Given the City's fuel mix is 96.74% renewable and carbon free, why isOur Environment proposing that the City generate 25% of the electricity consumed by Ellensburg from solar energy by 2025?

As discussed above, we consider the current fuel mix to be 86.6% renewable. But regardless, we encourage the change for at least three reasons:

(i) We need more clean energy. Roughly 30 percent of our electricity in WA is fossil-fuel based and we need to replace that with clean energy.

(ii) Creating local energy will create local jobs and economic development. The current system depends on energy created in other places, in some cases far away from Ellensburg and doing little to nothing to create local economic development.

(iii) It will give the community more power and control over our energy. Right now, as the City notes in question #1, Ellensburg is largely subject to the whims and decisions of BPA. Taking control of our energy by investing in local solar resources will give Ellensburg more control over its own energy

5. How is the% of solar-viable rooftops measured in Section 3 of the proposed resolution?

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0 E Responses expanded 13 Sep 2017 page 6

What this means is that the City may set a goal to install solar on 25 percent of all rooftops that are good for solar. If there is tree canopy or if a rooftop is northfacing, it's not a good candidate for solar and therefore is not "solar-viable." But, of the rooftops that are good for solar, the City would strive through comprehensive plans and action plans to develop programs that lead to 25% of rooftops having solar installed. The City also could develop new building code to ensure that all new construction (residential, commercial, and municipal) be solar ready wherever the location is viable.

6. Does the proposed solar system have to be located in Ellensburg? Or can it be a market purchase from a solar resource located somewhere else?

A market purchase from a solar resource located elsewhere would be fine. In this scenario, the community might miss out on local economic development, but at the very least would be contributing to increasing clean energy resources on the energy grid, which would be consistent with the goals of the resolution.

7. What does Our Environment think the financial costs and benefits are to generate 25% of the electricity consumed by Ellensburg from solar energy by 2025?

Of course, the cost will vary depending on what plan the city decides on to achieve the goal, but the idea would be that city leaders and community members work together to develop a thoughtful plan that is good for consumers and Ellensburg's energy future. This is just as it always does, but with an added emphasis on increasing solar and renewable energy resources. The great news is that the cost of solar keeps declining. In addition, state leaders just passed the Solar Jobs Bill, which extends the state solar production incentive, making it cheaper for homeowners, businesses and communities to invest in solar, and providing more certainty for consumers. The benefits are many, including more clean energy, less fossil fuels that contribute to air and water pollution with consequential public health impacts (which are important even if not easily quantifiable), and local job and economic development benefits, among others. The following report, "Shining Cities'', outlines a variety of benefits that cities all over the country are experiencing from investing in and promoting solar in their communities: http:; /

envirorunentwashington.org/reports/wae/shining-cities.

In meeting the costs of solar development, options would include searching for grant money that could help us, and/or issuing bonds to provide a revolving fund from which loans could be made to businesses and individual homeowners, to be

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paid back on easy terms through their utility bills. Expanding the solar park, calling on citizen investment, is another option, as in the past. We also can partner with non-profit NGOs such as HopeSource to try to find resources to put solar panels on the homes of low-income residents. They have been able to find money to weatherize low-income homes; perhaps, they could do the same for solarizing such homes.

8. Does the proposed resolution require all locations that are "solar-viable" to be retrofit with solar equipment?

No, but this would be one strategy to consider. Sections 2, 3, and 4 of the resolution outline additional strategies to achieve the goal. The resolution mostly focuses on new constn1ction being solar-ready moving forward, but retrofitting buildings with solar would be a great idea to consider.

9. If the City were to achieve 25% solar through customer rooftop generation, essentially reducing electric energy sales by 25%, the City's financial capability to maintain the electrical distribution system will be compromised. How does Our Environment propose the City adjust for that loss of sales revenue? In other words, how should rates be adjusted to ensure continued support for the distribution system?

This financial compromise may not be the case. Keep in mind that until an efficient and commercially available storage battery is developed, even homeowners with rooftop solar would remain on the grid. Their rooftop solar would not meet all of their electrical needs, especially if we can persuade them to switch from natural gas heat to electric heat. Also, the growth of population and increased use of electrical vehicles will boost the need for electricity. We are proposing that the City transition to a source of energy for which the fuel is free. In addition, there are a whole set of costs that transitioning to solar can offset. The following report, "Shining Rewards", outlines in more detail how solar can reduce energy costs and save both customers and utilities money: http: I /environmentwashington. org/

reports/wae/shining-rewards-0.

10. Section 4 of the proposed resolution suggests that the City require new construction to be "solar ready" or require solar generation in all new construction. Please clarify what "solar ready" consists of, and what are the typical costs of "solar ready" per residential and commercial building?

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OE Responses expanded 13Sep2017 page 8

We can get you more materials but there is a growing movement to make new developments "solar ready," which means requiring through code that developers take steps to make it easier to install solar in the future. This presentation by the City of Seattle explores some of what they have considered: http://mrsc.org/ getattachment/369ddab7-aa6a-4488-9b0a-d4d4717e8f9f/Solar-preso-3-16pdf.aspx

11. Last year the City went through an extensive public information/involvement process to assist City Council with its Tier 2 power supply decision for the period of October 1, 2019 through September 30, 2024. If the City proceeds with the proposed resolution, the City will be required to pay for the same power twice due to our BPA agreement. How does this affect the proposed resolution?

Our understanding is that, when Ellensburg uses less than the contracted amount of power from BPA, BPA sells that electricity to someone else at a price under their control, and the City is paid back that much. If this is tme, the City may not get dollar for dollar but we also wouldn't be paying full price twice. In any event, we need to discuss this to make sure we understand exactly how the agreement works, and to make sure that the City can move forward and take steps to be a leader on clean energy without being penalized for doing it.

Also, see our answer to question #1. We are anticipating an increased demand for electricity in the future, so there may not be a duplication of power production. It would be ironic that, in this time of climate crisis, the leading power producer in the region, set up originally to meet the needs of the people, would act in a way that endangered the safety and health of the population they serve.

12. If the City Council decides not to move forward with the proposed resolution at this time, would Our Environment be interested in working with the City on the next Tier 2 decision? The City's next Tier 2 decision must be made by September 30, 2021 for the period of October 1, 2024 through September 30, 2028.

Yes, certainly. We plan to cooperate with the City in any way we can, but we think we need to work on increasing current generating capacity as outlined in the response to Question #1. We cannot do a good job of negotiating less dependence on BPA, unless we have additional local generating capacity in view. We want the City to be a clean energy leader and to take immediate steps towards that goal, so that we can benefit from all the environmental and economic benefits of investing in solar and clean energy. We are eager to work with the City to take meaningful steps now to increase the City's investment in clean, safe energy and to continue to

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work together to get to 100% clean, safe, and renewable energy in Ellensburg by 2025.

13. I am assuming "all electricity used in the City" means all residential, commercial, and government usage, not just the City itself?

Yes, we would advocate that "all electricity used in the City" should include residential, commercial, and government.

14. Please clarify public buildings "moving forward". Does this mean all public buildings currently in existence will be retrofitted of that any new buildings will be built to be "solar ready" or both? Please define "solar ready".

As stated in our response to #8, the resolution focusses on new buildings. We would expect that this should apply to renovations of existing buildings. However, retrofitting would be a great idea to consider. Following is the description of "solar ready" according to the US DOE (https:; /energy. gov/eere/sunshot/downloads/

designing-and-building-houses-are-solar-ready; this contains an additional link to a more detailed description dating from 2007). This supplements the reference, provided in our response to #10, to a City of Seattle presentation.

Solar Ready design guidelines are straightforward and impact house design in the following general areas:

Roof pitch and orientation Layout of roof vents, chimneys, etc., to prevent shading Roof load bearing specification Designated roof mounting points for PV array Installation of electrical conduit from main electrical panel location to roof Specification of main service panel and circuit breakers Space near the main electrical panel for PV inverters and other equipment

Early consideration of these few requirements will ensure the seamless integration of future photovoltaic systems.

15. Again, is this a retrofit or for ALL rooftops? If a retrofit, how do they propose to require this of existing/etment residents? What about historic structures? Please define what constitutes a "solar-viable" rooftop?

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0 E Responses expanded 13 Sep2017 page 10

As in #8, the focus would be on new construction, but retrofitting should be strongly encouraged. Our response to #7 mentions some of the forms this encouragement could take. Of course we would want the process to be sensitive to preservation of the character of historic structures, and not only because of adherence to laws. However, being historic does not necessarily mean that solar is out of bounds. The Department of the Interior has guidelines and extensive examples for solar installations for historic structures at https://www.nps.gov/tps/ sustainability /new-technology /solar/park-so lar.htm.

16. Do they recommend any resources/free consultants that might help the Environmental Commission to develop the proposed plan in the given timeline?

Most certainly, we are glad to recommend resources that might be helpful. Among those, listed alphabetically and with contact individuals and email addresses, are

A & R Solar (https: I /www. a-rsolar. com; Bonnie Frye Hemphill, [email protected])

Ellensburg Solar LLC (https: / /www. ellensburgsolarenergy. com; Jeff Greear, [email protected])

Environment Washington (http: / / environmen twashington. org; Bruce Speight, bruce@env~ronrnentwashin9ton.org)

Spark Northwest (formerly Northwest SEED) (http: /I sparknorthwes t . org; Linda Irvine, [email protected])

Thurston Climate Action (http: I /www. thurstono.lirnateaction. org; Tom Crawford, [email protected])

-69-

DATE:

To:

T1rnu:

FROM:

RE:

AGENDA REPORT

October 2, 2017

City Council g John Akers, City Manager /i~·;r

Larry Dunbar, Energy Ser ices Director~~ Utility Related Ordinance Amendments (First Reading)

SUMMARY: The two proposed ordinances would amend Chapter 9.20 of the Ellensburg City Code - "New Utility Main/Primary Voltage Extensions" to clarify the easement requirements, and Chapter 9.92 "Utility Fee and Credit Schedule" to establish fees under certain circumstances for meter installations and locating underground utility facilities.

BACKGROUND: Chapter 9.20 ECC should be further clarified to address situations when modifications or changes to existing utility service may require that a new recorded easement be obtained. Another clarification should be made regarding a customer's responsibility to pay all utility facility and easement costs under certain circumstances.

Chapter 9.92 ECC should also be amended to incorporate new fees for utility service installation, a meter installation, and for multiple requests by the same excavator to locate the same underground utility facilities.

ANALYSIS/FINDINGS: The proposed clarifications to Chapter 9 .20 ECC include not requiring a new easement when existing utility service lines are replaced in the san1e location on or over private propetiy adjacent to the customer receiving utility services, and a clarification that the customer requesting utility service alteration or replacement is responsible for all costs of alteration or replacement including easement costs to serve their property and adjacent private properties.

The proposed new fees to Chapter 9.92 ECC for utility service installation and a meter installation would be charged when a customer schedules an appointment but has not prepared the site in accordance with the public works development standards, or fails to be present at the scheduled appointment. The other proposed new fee for multiple locate requests by the same excavator is allowed by RCW 19.122.030(6)(b). City utility locate markings are required to be maintained by the excavator for at least 45 calendar days.

FISCAL IMPACT: There is no fiscal impact related to the adoption of the proposed ordinance amendments.

RECOMMENDATION: Staff and the Utility Advisory Committee recommend that City Council give first reading to each of the utility related ordinance amendments.

-70-Attachment: Proposed Utility Related Ordinance Amendments

ORDINANCE NO. ----

AN ORDINANCE OF THE CITY COUNCIL OF TI-IE CITY OF ELLENSBURG, WASHINGTON, RELATING TO "TITLE 9 - UTILITIES" OF THE ELLENSBURG CITY

CODE AND AMENDING SECTION 9.20.030 OF "CHAPTER 9.20 - NEW UTILITY

MAIN/PRIMARY VOLTAGE EXTENSIONS" TO PROVIDE CLARIFICATION ON

EASEMENTS, INCLUDING UTILITY FACILITY AND EASEMENT COSTS.

WHEREAS, the City of Ellensburg has general requirements for new utility mains and

primary voltage extensions; and

WHEREAS, a further clarification of when an existing prescriptive easement is adequate

and when a new easement is required is recommended; and

WHEREAS, a further clarification that the customer requesting new utility lines or

replaced utility lines is responsible for all utility facility and easement costs to serve their

property and adjacent private properties is also recommended,

NOW, THEREFORE, the City Council of the City of Ellensburg, Washington do hereby

ordain as follows:

Section 1. Section 9.20.030 of the Ellensburg City Code, as last amended by Section 3 of Ordinance 4762, is hereby an1ended to read as follows:

9.20.030 General.

A. All mains (gas, sewer, water and stormwater) and primary voltage facilities installed by or

on behalf of the city shall remain the property of the city at all times. After acceptance by the

city, all such mains and primary voltage facilities shall be maintained by the city.

B. 1. Except as required in subsection (B)(2) of this section, any time that new city utilities

must be installed on or over private property adjacent to a customer requesting utility service, a

duly executed and notarized easement agreement satisfactory to the city must be obtained from

the owners of record of the adjacent property and recorded with the office of the county auditor,

which may be executed by the director of the utility department. Service lines installed on or

over property owned by a customer requesting utility service are exempt from this requirement.

Amendments to ECC 9.20.030 - 1st rdng. ( 10/02/17) Page I of 4

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Existing utility facilities that are replaced in the same location on or over another party's private

prope1iy to serve a customer requesting utility service that have a utility easement satisfactory to

the city are exempt from this requirement.

2. Easements located within city-owned property or right-of-way, easements that

require city payment, and easements outside of the city limits shall require city council approval.

3. Any party making modification to a property or structme that results in the need to

replace, relocate, or otherwise modify existing utility facilities or obtain additional easements

shall be responsible for all associated costs.

C. All electrical facilities not installed by city employees must be installed by qualified

electrical employees with training equivalent to those required of city employees for the same

specific work. All natural gas facilities not installed by city employees must be installed by

operator-qualified workers with training equivalent to those required of city employees for the

same specific work. The operator qualifications must be approved by the city prior to any

electrical or gas work commencing.

D. The city shall have the right and authority to condemn and appropriate so much private

property as is necessary for the construction and operation of electric, gas, sewer or water

facilities in such manner as may be prescribed by law; and to condemn and appropriate any

electric, gas, sewer or water facilities not owned by the city, in such maimer as may be

prescribed by law for the condemnation of real estate.

E. A utility extension agreement as provided for in Chapter 2.48 ECC and approved by the city

council must be executed by a property owner before any city utility service (except gas) can be

extended to property located beyond the Ellensburg corporate city limits. The city is authorized,

but not mm1dated, to provide non-gas utility service outside of the corporate city limits but in no

case may non-gas utility service be extended outside of the city's urban growth area boundary

except as allowed by Chapter 35.84 RCW.

F. The energy services director (gas, telecommunications or electric) or the public works

director (sewer or water) may determine that an extension or oversizing of utility facilities

beyond the needs of the customer(s) is in the best interest of the city for the long-term operation

Amendments to ECC 9.20.0JO - lst rdng. ( 10/02/17) Page 2 of 4

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or reliability of the utility system. In such cases the city will pay for the extension and/or the net

cost of oversizing and be eligible to recover the costs through a reimbursement fee.

G. The utility directors are authorized to establish standards and procedures for processing

applications and determining eligibility for utility reimbursement agreements consistent with the

requirements of this chapter.

H. Persons paying to extend or upgrade utility mains to their property may seek partial cost

recovery from individuals who connect to the extended or upgraded main at a later date. In order

to qualify for partial cost recovery the individual must have entered into a reimbursement

agreement with the city prior to substantial completion of the development. [Ord. 4762 § 3,

2016; Ord. 4644 § 5, 2013; Ord. 4503 § 2, 2007.]


unconstitutional by any court of competent jurisdiction, such holding shall not affect the validity

of the remaining portion(s) of this ordinance.

Section 3. Corrections. Upon the approval of the City Attorney, the City Clerk and

the codifiers of this ordinance are authorized to make necessary corrections to this ordinance

including, but not limited to, the correction of scrivener's/clerical errors, references, ordinance


Section 4. Effective Date. This ordinance shall take effect and be in force five (5)

days after its passage, approval and publication.


on the __ day of October, 2017.

MAYOR

ATTEST: CITY CLERK

Amendments to ECC 9.20.030 - 1st rdng. (!0/021\ 7) Page 3 of4

-73-


CITY ATTORNEY

Publish:

I, Coreen M. Reno, City Clerk of said City, do hereby certify that Ordinance No.**** is

a true and correct copy of said Ordinance of like number as the san1e was passed by said Council, and that Ordinance No. ****was published as required by law.

COREEN M. RENO

Amendments to ECC 9.20.030 - l st rdng. ( 10/02/17) Pugc 4 of 4

-74-

ORDINANCE NO. __ _

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG, WASHINGTON, RELATING TO "TITLE 9 - UTILITIES" OF THE ELLENSBURG CITY

CODE; AND AMENDING SECTIONS 9.92.100 AND 9.92.200 OF "CHAPTER 9.92-

UTILITY FEE AND CREDIT SCHEDULES" TO EST AB LISH A NEW FEE FOR

CUSTOMER NON-READINESS/NO SHOWS.

WHEREAS, the City of Ellensburg has established a variety of fees for conducting

normal day to day utility business; and

WHEREAS, a new fee is recommended when a customer requests a utility service

extension or a utility meter to be installed but has not prepared the site in accordance with the

public works development standards, or is not present at the scheduled appointment; and

WHEREAS, a new fee is recommended for repeat requests to locate the same

underground utility facilities due to a failure of the requesting party to maintain the City's

markings; and

NOW, THEREFORE, the City Council of the City of Ellensburg, Washington do hereby ordain as follows:

Section 1. Section 9.92.100 of the Ellensburg City Code, as last amended by Section I of

Ordinance 4761 is hereby amended to read as follows:

9.92.100 Electric utility fee and credit schedule.

Effective Date: .J+l.-4-'.711/1/17

Service Credit

Extension Credit

Maintenance Credit

Reconnect Fee

Unauthorized Service Fee

After Hours Reconnect Fee

Meter Testing Fee

Inspection Fee

Temporary Service Fee

ES - 9.92 No Show Atnendments - !st rdng. ( 10/02/17) Page I o[ 4

$1. 00 per amp of panel size

$750.00

Variable

1 hour at serviceperson wage

1.5 hours at serviceperson wage

2 hours at serviceperson overtime wage

1 hour at meterperson wage

Hourly serviceperson wage, 1 hour minimum

Actual cost

-75-

Plant Investment Fee None

Reimbursement Fee Varies by agreement and/or cost paid by city

Developer Reimbursement Application Fee $50.00

Net Metering Interconnection Application Fee Up to 25.9 kW= $200.00 26.0 kW to 100 kW= $500.00

Customer-Generator System Impact Study Fee Actual cost

Fee if customer has not prepared the site in Y2 hour at serviceperson wage accordance with the public works development standards for electrical work, or is not present at the scheduled appointment

Locate fee for repeated reguests Y2 hour at serviceperson wage or actual cost if greater

[Ord. 4761 § 1, 2016; Ord. 4722 § 3, 2016; Ord. 4684 § 5, 2014; Ord. 4555 § 11, 2009; Ord. 4503 § 2, 2007.]

Section 2. Section 9.92.200 of the Ellensburg City Code, as last amended by Section 2 of

Ordinance 4761, is hereby amended to read as follows:

9.92.200 Gas utility fee and credit schedule. Effective Date: .J...,l.l.,4-711/1/17

Service Credit

Extension Credit

Reconnect Fee

Unauthorized Service Fee

After Hours Reconnect Fee

Meter Testing Service Fee

Inspection Service Fee

Temporary Utility Service Fee

Alteration ofMain(s) and/or Service(s)

Plant Investment Fee

Reimbursement Fee

Developer Reimbursement Application Fee

After Hours Gas Appliance Relight Fee

ES -9.92 No Sho\.v A111endments- \st rdng. (10/02/l 7) Page 2 of 4

$500.00 for meters sized 250, 275 cfh $850.00 for meters sized 415, 425 cfh $2.00 per cfh of meter size thereafter

$750.00

1 hour at journeyperson wage

I. 5 hours at j ourneyperson wage

2 hours atjourneyperson overtime wage

1 hour at journeyperson wage

Hourly journeyperson wage, 1 hour minimum

Actual cost

Actual cost

None

Varies by agreement and/or cost paid by city

$50.00

2 hours at journey person overtime wage

-76-

Fee if customer has not prepared the site in Y2 hour at journeyperson wage accordance with the public works development standards for natural gas work, or is not present at the scheduled appointment

Locate fee for repeated requests Y, hour at journeyperson wage or actual cost if greater

[Ord. 4761 § 2, 2016; Ord. 4684 § 6, 2014; Orel. 4645 § 1, 2013; Orel. 4555 § 12, 2009; Orel. 4503 § 2, 2007.]


unconstitutional by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portion(s) of this ordinance.

Section 4. Corrections. Upon the approval of the City Attorney, the City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance



Section 5. Effective Date. This ordinance shall take effect and be in force on November 1, 2017 after its passage, approval and publication.


on the __ clay of October, 2017.

MAYOR

ATTEST: CITY CLERK


CITY ATTORNEY

ES - 9.92 No Show A1ncnd1ncnts - [st rdng. {I 0/02/17) Page 3 of 4

-77-

Publish:

I, Coreen M. Reno, City Clerk of said City, do hereby certify that Ordinance No.**** is

a true and correct copy of said Ordinance of like number as the same was passed by said

Council, and that Ordinance No.**** was published as required by law.

COREEN M. RENO

ES - 9.92 No Show An1endments - \st rdng. ( ! 0/02117) Page 4 of 4

-78-

DATE:

To:

THRU:

FROM:

RE:

AGENDA REPORT

October 2, 2017

City Council

John Akers, City Manager , r'x Larry Dunbar, Energy Ser ices Director~ Telecommunications Utility Ordinance Amendments (First Reading)

SUMMARY: The proposed ordinance would amend Chapter 9.110 of the Ellensburg City Code (ECC) - "Telecommunications Utility" to revise the "Transfer of Property" and "Point of Delivery" requirements.

BACKGROUND: On December 13, 2013, City Council established a telecommunications utility ordinance. As part of the ordinance, ECC 9. I I 0.050 Transfer of Property was established to transfer the institutional network property to the telecommunications utility, and transfer of the traffic signal intercom1ection system. ECC 9.110.080 Point of Delivery was established to identify the City's point of service demmcation.

ANALYSIS/FINDINGS: The transfer of prope1iy related to the traffic signal interconnection system was not made because the telecommunications utility does not utilize any of the excess fiber optic strands within the system, and such a transfer of property from the general fund to the telecommunications utility would have required compensation in accordance with RCW 43.09.210. In the event the telecommunications utility could benefit from the use of excess fiber optic strands in the traffic signal intercolli1ection system in the future, the telecommunications utility could pay the general fund a fair and reasonable charge in exchange for such use.

The point of delivery for telecommunications is unique compmed to other City utilities, and the demmcation is typically inside a customer's building. To ensure adequate insurance coverage for telecommunications utility operations, the Washington Cities Insurance Authority recommended that the point of delivery be amended to reflect ctment best practices.

FISCAL IMPACT: There is no fiscal impact related to the adoption of the proposed ordinance amendments.

RECOMMENDATION: Staff and the Utility Advisory Committee recommend that City Council giw first reading to the utility related ordinance amendments.

Attachment: Proposed Telecommunications Utility Ordinance Amendments

-79-

ORDINANCE NO. ----

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG,

WASHINGTON, RELATING TO "TITLE 9 - UTILITIES" OF THE ELLENSBURG CITY

CODE; AND AMENDING SECTIONS 9.110.050 AND 9.110.080 OF "CHAPTER 9.110-TELECOMMUNICATIONS UTILITY" TO CLARIFY POINT OF DELIVERY NEEDS FOR

TELECOMMUNICATIONS UTILITY ASSETS.

WHEREAS, the City of Ellensburg established a telecommunications utility in 2013 that

included a transfer of the traffic signal intercom1ect system to the telecommunications utility and

a description of the point of delivery; and

WHEREAS, a transfer of the traffic signal interconnect system from the general fund

should have included payment by the telecommunications flmd, however, the

telecommunications utility does not use the traffic signal intercoMect system; and

WHEREAS, a further clarification of the point of delivery needs to be made to ensure

that telecommunications utility assets are adequately covered by the City's insurance authority,

NOW, THEREFORE, the City Council of the City of Ellensburg, Washington do hereby

ordain as follows:

Section 1. Section 9.110.050 of the Ellensburg City Code, as last amended by Section 1

of Ordinance 4658, is hereby amended to read as follows:

9.110.050 Transfer of property.

All telecommunication facilities, equipment, propetiy, and property rights and interests in the

right-of-way to the point of delivery, 0W11ed or acquired by the city for the purpose of the

institutional network, insofar as they relate to or concern telecommunications, are hereby

transferred to the telecommunications utility. All telecomtmmication facilities, equipment,

propetiy, m1d propetiy rights and interests in the right-of-way to the point of delivery~

currently owned by the city for the purpose of traffic signal interconnection shall be owned and

maintained by the teleeemmmi±eatffifi&-Ht-ilit:y-sB13jBot to corrciimed ownership of the utility by the

eity general fund. Any fature4fansfur or sale ofthe-1€±eeommunications Htility shall be

Amendment5 to ECC 9.110_050; 9.110.080 ~ I st rdng. ( I0/02/17) P<lge I of 4

-80-

conditioned apon continued ownership in perpetuity by the city of the traffic signal interconnect

system. [Ord. 4658 § 1, 2013.)

Section 2. Section 9.110.080 of the Ellensburg City Code, as last amended by Section 14

of Ordinance 4709, is hereby 8111ended to read as follows:

9.110.080 Right-of-way, pole attachments and point of delivery.

A. The city hereby grants to the telecommunications utility established by this chapter

authority to use the city's right-of-way to install telecommunications facilities and apparatus

necessary to effectuate the purposes of this chapter, and the right to enter onto such public right

of-way to operate and maintain such telecommunications facilities, and to extend, improve and

expand the telecommunications facilities owned by the city.

B. The city may condition access to the telecommunications facilities owned by the city upon

the dedication or conveyance to the city of a utility easement for the installation, operation and

maintenance of such telecommunications facilities over, across, upon and under property owned

or controlled by another. Such utility easement may be used for the purpose of providing

delivery of telecommunications access and related services to the city as well as to other public

agencies. Such utility easement shall permit access thereto by city employees 311d agents at all

reasonable hours or at any time in an emergency situation, as determined by the city in its sole

discretion. The city may also require such dedication or conveyance to be by warranty deed or it

may require execution of an indemnification covenant assuring good and merchantable title

thereto.

C. Any telecom1mmications facilities attached to any pole owned by the city shall be subject to

all ordinances and regulations pertaining to such pole attachments, including payment of pole

attachment fees.

D. The City shall own, install and maintain all overhead and underground communication

cables up to the point of delivery. The point of delivery is defined to mean the customer

premises equipment between the city telecommunications facilities and the customer-provided

building communication cables, typically located within the customer's building. In the event of

any dispute or uncertainty about the location of a point of delivery, the records of the

telecommunications utility that show the location of the particular point of delivery shall control.

Amendments to ECC 9.110.050; 9.110.080 - lst rdng. (10/02117) Pilge 2 of 4

-81-

E. If any telecommunications facilities owned by a telecommunications service company are to

be interconnected to the telecommunications facilities owned by the city, then the initial and

ongoing costs of the interconnection shall be approved in advance by the energy services

director, and such interconnection shall be at a meet me location or at a point of service delivery

that is mutually agreed upon. The initial and ongoing costs of the interconnection shall be paid

by the requesting entity, unless otherwise mutually agreed upon. [Ord. 4709 § 14, 2015; Ord.

4658 § 1, 2013.)





the codifiers of this ordinance are authorized to make necessary corrections to this ordinance



Section 5. Effective Date. This ordinaJ1ce shall take effect and be in force five (5)



on the __ day of October, 2017.

MAYOR

ATTEST: CITY CLERK


~' CITY ATTORNEY

Amendments to ECC 9. l 10.0SO; 9. 110_080 - I st rdng ( 10/02117) Page 3 of 4

-82-

Publish:

I, Coreen M. Reno, City Clerk of said City, do hereby certify that Ordinance No. **** is

a true and correct copy of said Ordinance of like mm1ber as the same was passed by said

Council, and that Ordinance No.**** was published as required by law.

COREEN M. RENO

Amendments to ECC 9. 110.050~ 9.110.080 - \st nlng. (10/02117) Page 4 of 4

-83-

AGENDA REPORT

Date: October 2"<l, 2017

To: City Council

Thru: John Akers, City Manager

From: Josh Mattson, Assistant C'ty Engineer t;'f\ Re: Proposed Ordinance - First Reading for Traffic Code Revisions

Summary: Attached for Council's consideration is an ordinance which reflects various revisions to the traffic code. Council is being requested to consider first reading of the ordinance.

Background: An ordinance is required to revise regulatory signing on the city street system. The proposed ordinance reflects additions and revisions due to transit bus stops and revisions of parking for local businesses.

The reasons and proposed revisions are as follows: o Request from City staff with concurrence from Yakima Transit and

Central Washington University (CWU) Police to utilize existing parking on the south side of Eleventh Ave east of Maple St for a transit bus stop.

• Timed Parking- Times and days (8.14.020) • Change Eleventh Ave. two-hour parking from Both Sides

to North Side, 8:00 a.m. to 5:00 p.m. except Saturdays, Sundays and holidays from Alder St. to Maple St..

• Add Eleventh Ave (South Side) two-hour parking from 8:00 a.m. to 5:00 p.m. except Saturdays, Sundays and holidays from the centerline of Alder St. to a point 110 feet east of the centerline of Maple St.

o Request from Kathy Williams, owner of Williams Florist & Gifts, to revise a parking stall to a loading zone on Pearl St. south of Fourth Ave. City Staff worked with Ms. Williams to avoid a dedicated loading zone mid-block in the downtown core. Concurrence was reached between Williams Florist, Pearl St. Optical to the south and MJSS LLC, owner of the Geddis Building, that two 15 minute parking stalls in front of the businesses would serve the same purpose.

• Timed Parking - Times and days (8.14.020) • Revise Pearl St. (West Side) two-hour parking from 8:00

a.m. to 6:00 p.m. except Sundays and holidays from the centerline of Fourth Ave to a point 90 feet south of the centerline of Fourth Ave and from a point 115 feet south of the centerline of Fourth Ave to the centerline of Third Ave

P:\Projttt.s\20 l 7\ 17-0242017 Street Sign Revision & Traffic - ~ 4 - Revision\Revision 2\Rev. 2 Agenda \st rca<l.<loc 1 of2

• Add Pearl St (West Side) 15-minute parking between 8 :00 a.m. and 6:00 p.m. except Sundays and holidays between two points 1 ying 90 feet and 115 feet south of the centerline of Fourth Ave.

o Request from City staff with concurrence from Alex Galbraith at FairPoint Communications to remove the 15 minute parking restriction on the west side of Ruby St.

• Timed Parking-Times and days (8.14.020) • Delete Ruby St (West Side) 15-minute parking between

8:00 a.m. and 6:00 p.m. except Sundays and holidays from a point 160 feet south of the centerline of Fourth Ave. south to Third Ave.

Findings & Analysis: Staff has reviewed the proposed changes in the attached ordinance. Staff worked with Yakima Transit and CWU Police to add a transit bus stop on Eleventh Avenue near CWU. This designated transit stop overlaps with existing two hour parking. A code revision to the timed parking is needed to be consistent with the new transit stop.

Staff reviewed a requested traffic code amendment from Kathy Williams of Williams Florist & Gifts for a designated loading zone on Pearl St. south of Fourth Ave. A loading zone is not desirable in this location as it is mid-block with poor curb access at a diagonal parking area and inside the downtown core which has high demand for parking. City staff worked to gain concunence with Ms. Williams, Pearl St. Optical and MJSS LLC that two (2) 15-minute parking stalls would serve the same purpose. In addition, this parking revision will mirror the two 15-minute parking stalls across Pearl St. in front of Woods Ace Hardware.

Staff worked with Alex Galbraith at Fair Point Communications to determine their need for designated 15 minute parking along Ruby St. north of Third Ave. Concunence was reached that the timed parking restriction was no longer necessary. Staff supports the code revision as it will help provide greater access to vehicle parking within the downtown core.

Fiscal Impact: Adequate funding exists within the current street budget to install and remove the necessary signage for the subject traffic code revisions.

Recommendation: Council is being requested to consider first reading of the ordinance revising the traffic code.

Attachment: 1. Letter from Kathy Williams, Williams Florist & Gifts, requesting a loading zone,

June 4, 2017.

P:\Projects\20 ! 7\l 7-024 20 l 7 Street Sign Revision & Traffic - 8 5 - Revision\Revision 2\Rev. 2 Agenda I st read.doc 2 of2

ORDINANCE NO. ----

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ELLENSBURG, WASHINGTON, RELATING TO TIMED PARKING - TIMES AND DAYS AND AMENDING "CHAPTER 8.14-TIMED PARKING" AND SECTION 8.14.020 OF THE ELLENSBURG CITY CODE.

WHEREAS, Yakima Transit and Central Washington University Police agreed to a transit bus stop on the south side of Eleventh Avenue east of Maple Street, which requires changing Two Hour Parking (Section 8.14.020 ECC) on the south side of Eleventh Ave from Alder Street to a point 110 feet east of the centerline of Maple Street; and

WHEREAS, Williams Florist & Gifts requested a loading zone on the west side of Pearl Street south of Fourth Avenue, but agreed to two (2) 15-Minute Parking (Section 8.14.020 ECC) stalls on the west side of Pearl Street lying between two points 90 feet and 115 feet south of the centerline of Fourth Avenue; and

WHEREAS, FairPoint Communications agreed to remove 15-Minute Parking (Section 8.14.020 ECC) on the west side of Ruby Street from a point 160 feet south of the centerline of Fourth Avenue south to Third Avenue; and

NOW, THEREFORE, the City Council of the City of Ellensburg, Washington do hereby ordain as follows:

Section 1. Section 8.14.020 of the Ellensburg City Code, as last amended by Section 3 of Ordinance 4730, is hereby amended to read as follows:

8.14.020 Timed parking - Times and days. When signs are erected giving notice thereof, no person shall park a vehicle at the prohibited times and days as posted upon any of the following described streets or potiion thereof:

Street Name Side Location Timed Restriction

Alder St. West From centerline of Eleventh Ave. Two-hour parking from 8:00 to a point 155 feet south thereof. a.m. to 5:00 p.m. except

Saturdays, Sundays and holidays.

Timed Parking A1nendrnents - ECC 8. !4.020 - Page I of 10 ( J0/0//1 Tl -86-


Capitol Ave. North From a point 4 7 feet east of 20-minute parking from 8:00 centerline of Sprague St. to a point a.m. to 3:30 p.m. while school 205 feet east of centerline of

. . '

1s m session. Sprague St.

Eleventh Ave. BBili From Alder St. to Maple St. Two-hour parking from 8:00 North a.m. to 5:00 p.m. except


Eleventh Ave. South From the centerline of Alder St. to Two-hour Qarking from 8:00 a QOint 110 feet east of centerline a.m. to 5:00 Q.m. ofMaQle St. exceQt Saturdays, Sundays and

holidays.

Eleventh Ave. South From centerline of Alder St. to a Two-hour parking from 8:00 point 135 feet west thereof. a.m. to 5:00 p.m. except


Fifth Ave. Both Water St. to Main St. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Fifth Ave. South Pearl St. to the alley east of Pearl Two-hour parking from 8:00 St. a.m. to 6:00 p.m. except

Sundays and holidays.

Fifth Ave. North Pearl St. to Pine St. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Fifth Ave. South From alley east of Pearl St. to Pine Two-hour parking from 12:00 St. noon to 6:00 p.m. except


Fifth Ave. South Main St. to Pearl St. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Fifth Ave. North Main St. to the alley east of Main Two-hour parking from 8:00 St. a.m. to 6:00 p.m. except


Fifth Ave. North From centerline of Sprague St. to Two-hour parking from 8:00 the alley west of Sprague St. a.m. to 6:00 p.m. except


FomihAve. Both Water St. to Ruby St. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Timed Parking A1nend111ents- ECC 8.14.020 ~Page 2of10 (10/02/\ 7) -87-


Fourth Ave. South From Sprague St. west to the alley. Half-hour parking from 8 :00 a.m. to 6:00 p.m. except Sundays and holidays.

Main St. Both From the centerline of Third Ave. Two-hour parking from 8:00 to the centerline of Sixth Ave. a.m. to 6:00 p.m. except


Main St. East From Sixth Ave. to Seventh Ave. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Main St. West From Sixth Ave. to a point 109 Two-hour parking from 8:00 feet north of centerline of Sixth a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Main St. West From a point 220 feet north of the 30-minute parking from 8:00 centerline of Sixth Ave. to Seventh a.m. to 6:00 p.m. Ave.

Nanum St. West From a point 42 feet south of the Two-hour parking from 9:00 south right-of-way of Sixth Ave. to a.m. to 6:00 p.m. except a point 120 feet south of the south Saturdays, Sundays and right-of-way of Sixth Ave. holidays.

Okanogan St. East From a point 38 feet north to n01ih Two-hour parking from 8:00 right-of-way of University Way to a.m. to 6:00 p.m. except south right-of-way of alley Sundays and holidays. between University Way and Ninth Ave.

Pearl St. East Between two points lying 124 feet 15-minute parking between to 146 feet south of the centerline 8:00 a.m. and 6:00 p.m. except of Fifth Ave. and between two Sundays and holidays. points 1 ying 18 8 feet to 210 feet south of the centerline of Fifth Ave.

Pearl St. West From the centerline of Fourth Ave. Two-hour parking from 8:00 to the centerline of Fifth Ave. a.m. to 6:00 p.m. except


Pearl St. East From Fifth Ave. south to a point Two-hour parking from 8:00 124 feet south of centerline of a.m. to 6:00 p.m. except Fifth Ave. and between two points Sundays and holidays. lying 146 feet to 188 feet south of centerline of Fifth Ave. and between two points lying 210 feet to 311 feet south of centerline of Fifth Ave.

Timed Parking A1nendn1ents - ECC 8. l4.020 ¥Page 3of10 ( 10/02/t 7) -88-


Pearl St. East From the centerline of Fifth Ave. Two-hour parking from 8 :00 to the centerline of Seventh Ave. a.m. to 6:00 p.m. except


Pearl St. West From the centerline of Fifth Ave. Two-hour parking from 8:00 to a point 185 feet north. a.m. to 6:00 p.m. except


Pearl St. East From the south right-of-way line of 15-minute parking between Third Ave. to a point 50 feet south 8:00 a.m. and 6:00 p.m. except thereof. Sundays and holidays.

Pearl St. East From a point 232 feet south of the Two-hour parking from 8:00 south right-of-way line of Third a.m. to 6:00 p.m. except Ave. south to Second Ave. Sundays and holidays.

Pearl St. East From the centerline of First Ave. to 15-minute parking between a point 110 feet north of the 8:00 a.m. and 6:00 p.m. except centerline of First Ave. Sundays and holidays.

Pearl St. West Between two points lying 212 feet 15-minute parking between south and 172 feet south of right- 8:00 a.m. and 6:00 p.m. except of-way line of Third Ave. Sundays and holidays.

Pearl St. West From a point 212 feet south of the Two-hour parking from 8:00 south right-of-way line of Third a.m. to 6:00 p.m. except Ave. south to the centerline of Sundays and holidays. Second Ave.

Pearl St. West From the centerline of Fourth Ave. Two-hour parking from 8:00 to a goint 90 feet south and from a a.m. to 6:00 p.m. except goint 115 feet south of the Sundays and holidays. centerline of Fourth Ave. to the centerline of Third Ave.

Pearl St. West Between two goints lying 90 feet 15-minute garking between and 115 feet south of the centerline 8:00 a.m. and 6:00 Q.m. excegt of Fourth Ave. Sundays and holidays.

Pearl St. East From the centerline of Fourth Ave. Two-hour parking from 8:00 to a point 168 feet south and from a.m. to 6:00 p.m. except a point 190 feet south of the Sundays and holidays. centerline of Fourth Ave. to the centerline of Third Ave.

Pearl St. West From the centerline of Seventh Two-hour parking from 8:00 Ave. to a point 145 feet north and a.m. to 6:00 p.m. except from the centerline of Seventh Sundays and holidays. Ave. south to Sixth Ave.

Timed Parking A1nend1ncnts- ECC 8. !4.020 - Page 4 of !O (l0/02/171 -89-


Pearl St. East Between two points lying 168 feet 15-minute parking between and 190 feet south of the centerline 8:00 a.m. and 6:00 p.m. except of Fourth Ave. Sundays and holidays.

Pine St. Both From the centerline of Second Two-hour parking from 8:00 Ave. to the centerline of Fifth Ave. a.m. to 6:00 p.m. except


Pine St. Both The twelfth space north of the 15-minute parking between centerline of Third Ave. 8:00 a.m. and 6:00 p.m. except


Pine St. East The twelfth and thirteenth spaces 15-minute parking between north of the centerline of Fourth 8:00 a.m. and 6:00 p.m. except Ave. Sundays and holidays.

Pine St. East From the centerline of Fifth Ave. Two-hour parking from 8: 00 to the centerline of Sixth Ave. a.m. to 6:00 p.m. except


Pine St. West From the centerline of Sixth Ave. 30-minute parking from 8:00 to a point 145 feet south. a.m. to 6:00 p.m. except


Pine St. West From the centerline of Seventh Two-hour parking from 8:00 Ave. to a point 160 feet north. a.m. to 5:00 p.m. except


Pine St. West From the centerline of Second Two-hour parking from 8:00 Ave. to the centerline of Third a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Poplar St. East From the centerline of Seventh Two-hour parking from 8:00 Ave. 180 feet north thereof. a.m. to 5:00 p.m. except


Ruby St. West From the centerline of Fifth Ave. Two-hour parking from 8:00 to a point 9 5 feet south of Fourth a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Ruby St. East From the centerline of Third Ave. Two-hour parking from 8:00 to the centerline ofFouiih Ave. a.m. to 6:00 p.m. except

S1mdays and holidays.

Ruby St. East From the centerline of Capitol 15-minute parking between Ave. to the centerline of First Ave. 8:00 a.m. and 6:00 p.m. except


Timed Parking Amend1ncnts- ECC 8.14.020 - Page 5of10 (\0/02/\ 7) -90-


Ruby St. East From the centerline of Sixth Ave. Two-hour parking from 6:00 to a point 160 feet north of the a.m. to 6:00 p.m. except centerline of Sixth Ave. Saturdays, Sundays and

holidays.

Ruby St. West From Third Ave. to a point 180 Two-hour parking from 8:00 feet south thereof. a.m. to 6:00 p.m.

~ Wes-! Frnm a jlSiffi HiG feei seatfl efthe l § mioote Jlarl<iag !Jetweea cen.terliae efFeartfl Ave. seuth te 8:GG a.m. am! s:GG J3.m. eirnert Third Ave. Saaaays aaa heliaays.

Sampson St. East From a point 40 feet south of the 15-minute parking between centerline of Capitol Ave. to 266 8:00 a.m. and 6:00 p.m. except feet south of the centerline of Sundays and holidays. Capitol Ave.

Seventh Ave. North From Anderson St. to Walnut St. One-hour parking from 6:00 a.m. to 6:00 p.m. except Sundays and holidays.

Seventh Ave. South From centerline of Chestnut St. Three-hour parking from 8:00 east to the tennination of the a.m. Monday and ending 8:00 Seventh Ave. right-of-way. a.m. Saturday, except all legal

holidays.

Seventh Ave. South From Main St. east 120 feet to the One-hour parking from 8:00 alley. a.m. to 6:00 p.m. except


Sixth Ave. North From Ruby St. east 120 feet to the Two-hour parking from 6:00 alley. a.m. to 6:00 p.m. except


Sixth Ave. No1ih From the centerline of Chestnut St. Three-hour parking from 8:00 east to the centerline of Poplar St. a.m. Monday and ending 8:00

a.m. Saturday, except all legal holidays.

Sixth Ave. North From a point 99 feet east of the Half-hour parking from 8 :00 centerline of Main St. to a point a.m. to 6:00 p.m. except 150 feet east of the centerline of Sundays and holidays. Main St.

Sixth Ave. N01ih From Pine St. west 120 feet to the Two-hour parking from 8:00 alley. a.m. to 6:00 p.m. except


Timed Parking Arncnd1nents - ECC 8. ! 4.020 - Page 6 of I 0 ( l0/02/17~ -91-


Sixth Ave. South From Nanum St. west 120 feet to Two-hour parking 9:00 a.m. to the alley. 6:00 p.m. except Saturdays,


Sixth Ave. South From the east side of the alley Half-hour parking from 8:00 between Main St. and Pearl St. to a a.m. to 6:00 p.m. except point 42 feet east, which is the first Sundays and holidays. two parking stalls east of the alley.

Sixth Ave. South From the alley west of Pearl St. to Two-hour parking from 8:00 Water St. a.m. to 6:00 p.m. except


Sprague St. East From Fifth Ave. to a point 146 feet 15-minute parking from 8 :00 north of the centerline of Fifth a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Sprague St. East From a point 273 feet north of the 15-minute parking from 8:00 centerline of Fifth Ave. north to a.m. to 6:00 p.m. except Sixth Ave. Sundays and holidays.

Sprague St. West From centerline of Fifth Ave. to a Two-hour parking from 8:00 point 160 feet north of the a.m. to 6:00 p.m. except centerline of Fifth Ave. Sundays and holidays.

Sprague St. West From the centerline of Fourth Ave. Two-hour parking from 8:00 to a point 160 feet south of Fomih a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Tacoma Ave. North From Water St. east to alley. 30-minute parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Third Ave. North Water St. to Pine St. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Third Ave. South From the centerline of Water St. Two-hour parking from 8:00 extending east 60 feet. a.m. to 6:00 p.m. except


Third Ave. South Main St. to Pearl St. Two-hour parking from 8: 00 a.m. to 6:00 p.m. except Sundays and holidays.

Third Ave. South From a point 1,080 feet east of the Half-hour parking 8:00 a.m. to east curbline of Alder St. eastward 5 :00 p.m. except Saturdays, 65 feet. Sundays and holidays.

Third Ave. South From Pearl St. to alley east of 15-minute parking from 8 :00 Pearl St. a.m. to 6:00 p.m.

Timed Parking Amendtnents - ECC 8.14.020 - Page 7 of l 0 (I 0/02/17) -92-


Third Ave. South From Pine St. west to the alley. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays.

Water St. East From Capitol Ave. to First Ave. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Water St. East From Tacoma Ave. to a point 240 30-minute parking from 8:00 feet north of centerline of Tacoma a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Water St. East From the centerline of Third Ave. Two-hour parking from 8:00 to a point 117 feet north of said a.m. to 6:00 p.m. except centerline. Sundays and holidays.

Water St. East From a point 140 feet north of Two-hour parking from 8:00 centerline of Washington Ave. to a a.m. to 6:00 pm. except point 240 feet north of centerline Sundays and holidays. of Washington Ave.

Water St. West From Fifth Ave. to a point 160 feet Two-hour parking from 8:00 south of Fifth Ave. a.m. to 6:00 p.m. except

Slmdays and holidays.

Water St. West From Fifth Ave. to Sixth Ave. Two-hour parking from 8:00 a.m. to 6:00 p.m. except Sundays and holidays.

Water St. East From a point 1 77 feet north of Two-hour parking from 8:00 centerline of Fifth Ave. to a point a.m. to 6:00 p.m. except 217 feet north of centerline of Fifth Sundays and holidays. Ave.

Water St. West From a point 140 feet north of 30-minute parking from 8:00 centerline of Tacoma Ave. to a a.m. to 6:00 p.m. except point 240 feet no1ih of centerline Sundays and holidays. of Tacoma Ave.

Water St. West From Tacoma Ave. to a point 140 Two-hour parking from 8:00 feet south of centerline of Tacoma a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Water St. West From Third Ave. to a point 98 feet 30-minute parking from 8:00 north of centerline of Third Ave. a.m. to 6:00 p.m. except


Water St. West From a point 98 feet north of the Two-hour parking from 8:00 centerline of Third Ave. to a point a.m. to 6:00 p.m. except 160 feet north of said centerline. Sundays and holidays.

Timed Parking Ainendrnents -- ECC 8.14.020 - Page 8 of I 0 ( 10/02/1 Tl -93-


Water St. West From a point 250 feet south of 30-minute parking from 8:00 centerline of Third Ave. to Third a.m. to 6:00 p.m. except Ave. Sundays and holidays.

Water St. West From Washington Ave. to First Two-hour parking from 8:00 Ave. a.m. to 6:00 p.m. except


[Ord. 4730 § 3, 2016; Ord. 4702 § 1, 2015; Ord. 4677 § 1, 2014; Ord. 4635 § 2, 2013; Ord. 4620 § 3, 2012; Ord. 4590 § 3, 2011; Ord. 4561§2,2010; Ord. 4404, 2005; Ord. 4387, 2004; Ord. 4372, 2003; Ord. 4361, 2003; Ord. 4312, 2002; Ord. 4291, 2001; Ord. 4251, 2000; Ord. 4239, 2000; Ord. 4169, 1998; Ord. 4143, 1998; Ord. 4107, 1997; Ord. 4099, 1997; Ord. 4089, 1997; Ord. 4086, 1997; Ord. 4067 § 1, 1996; Ord. 4055 § 4, 1996; Ord. 4014 § 1, 1995; Ord. 4010 § 1, 1995; Ord. 3994 § 1, 1995; Ord. 3953 § 1, 1994; Ord. 3892 § 1, 1993; Ord. 3858 § 1, 1993; Ord. 3814 § 1, 1992; Ord. 3727 § 1, 1991; Ord. 3699 § 1, 1990; Ord. 3694 § 2, 1990; Ord. 3627 § 1, 1988; Ord. 3613 § 1, 1988; Ord. 3612 § 2, 1988; Ord. 3607 § 1, 1987; Ord. 3606 § 1, 1987; Ord. 3577 § 1, 1987; Ord. 3552 § 1, 1986; Ord. 3540 § 1, 1986; Ord. 3517 § 1, 1985; Ord. 3508 § 1, 1985; Ord. 3452 § 3, 1984; Ord. 3424 § 2, 1984; Ord. 3387 § 3, 1983.]





the codifiers of this ordinance are authorized to make necessary cotTections to this ordinance

including, but not limited to, the cotTection of scrivener's/clerical etTors, references, ordinance


Section 4. Effective Date. This ordinance shall take effect and be in force five (5)



on the day of October, 2017.

Timed Parking Amendn1ents ·- ECC 8. l4.020 - Page 9 of IO ( 101021! 71 -94-

MAYOR

ATTEST: CITY CLERK


CITY ATTORNEY

Publish:

I, Coreen M. Reno, City Clerk of said City, do hereby certify that Ordinance No. **** is a true and correct copy of said Ordinance of like number as the same was passed by said

Council, and that Ordinance No. ****was published as required by law.

COREEN M. RENO

Timed Parking Amend1nents - ECC 8.14.020 - Page 10 of 10 (10/02/17) -95-

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-96-

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AGENDA REPORT

Date: October 2°d, 2017

To: City Council

Thru: John Akers, City Manager

From: Derek Mayo, City Engin r DI!'.-/'\

Re: 101 N. Pine Street Petition for Vacation of a Portion of First Avenue - Proposed Resolution to Set Public Hearing date

Summary: Council is requested to adopt the attached resolution which sets November 6, 2017, as a public hearing date to consider vacation of a portion of the north side of First Avenue rights of way located west of Pine Street.

Background: The attached petition submitted by Doug Stalder requests vacation of a portion of the First Avenue rights-of-way immediately adjacent to the above parcel located on the northwest comer of First Avenue and Pine Street. The specific vacation request is for the north 10' of the rights-of-way for the entirety of the parcel's 120' First Avenue frontage. First Avenue is classified as a Local Access street and has a current right of way width of eighty feet.

Analysis & Findings: Per Chapter 4.27 of the Ellensburg City Code (ECC), the Revised Code of Washington (Chapter RCW 35.79) specifies the procedure for street vacations. Whenever a petition representing at least two-thirds of the abutting property owners is received for vacation of a street or alley right of way, the City must schedule a public hearing. The hearing is to be set by resolution, and must be held at least 20 days after the resolution is adopted, but no more than 60 days after adoption.

After the public hearing, the Council may approve or deny the vacation request. If Council elects to grant the requested vacation after the public hearing, it may charge up to one-half of the appraised value, and/or place other conditions on the vacation such as retention of easements or access rights over a portion of the vacated site. If the street or alley has been part of dedicated public right of way for more than 25 years, the Council may require subject property or portions thereof to compensate the City for the full appraised value of the area to be vacated. None of these conditions are to be decided this evening, but the Council does need to set a hearing for the proposal to proceed. The attached resolution establishes the hearing date at the first regular meeting opportunity after the 20 day minimum time limit.

Fiscal Impact: None at this time.

P:1Projects\:!Ol 7\ 17-118 Fir.;t Ave. Vacation Request [ N. side, west of Pioc)\Vacation Resolution Agenda.docx

-97-

Recommendation: Adopt the resolution setting a public hearing for November 6th, 2017 to consider vacation of portions of the First Avenue rights of way.

Attachments: Resolution (2 page) Vacation Request Petition (2 pages)

P:IJ'rojects\2017\ l 7-l 18 l'irst Ave_ Vacati(ln Request ( N. side, w~t of Pinc)\ Vacation Resolu1io11 Ai;cnda.docx

-98-

RESOLUTION NO. 2017-_

A RESOLUTION relating to the proposed vacation of a portion of the First Avenue right of way from Pine Street west to the alley, and setting November 6, 2017 as the date for a hearing before the City Council on the advisability of such vacation.

WHEREAS, a petition signed by Douglas Stalder, the owner of more than twothirds of the property abutting upon properties dedicated for street purposes, located in the City of Ellensburg, Washington, being a portion of First Avenue, as depicted in Exhibit A, was filed with the City of Ellensburg for the right-of-way vacation of the abovedescribed property; and

WHEREAS, Section 4.27.040 of the Ellensburg City Code adopts the street vacation procedures of Chapter 35.79 RCW; and

WHEREAS, Chapter 35.79 RCW requires a public hearing on such a petition and that the date of such public hearing must be fixed by Resolution of the City Council;

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ellensburg, Washington, as follows:

Section 1. As provided in Chapter 35. 79 RCW, that it is the intention of the City of Ellensburg to consider vacation of the following described City rights-of way:

The northern 10 feet of First Avenue from Pine Street west 120.0' to Alley, in the City of Ellensburg, County of Kittitas, State of Washington. See Exhibit A.

Containing 1,200 square feet, more or less.

Section 2. That Monday, November 6, 2017 is hereby set as the date for a public hearing on the proposed vacation of said public rights-of-way, and the matter may be heard on the City Council agenda on said date at 7 p.m. or as soon thereafter as can be held.

ADOPTED by the City Council of the City of Ellensburg this 2nd day of October, 2017.

Mayor

ATTEST: City Clerk

-99-

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Exhibit A First Avenue Vacation Request

Vicinity Map

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-100-

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CITY OF ELLENSBURG PETITION FOR VACATION OF STREET SE? 1 l 20Tl

PUBUC VIOR:KS

Property owners acknowledge that a $50 fee per vacation is required for research and publication costs and the current average abutting assessed land value may be charged to the abutting property owners on a front footage basis.

We, the abutting property owners, petition the vacation of '[tf€ No 12TH \ A I /OErr·r oE E,F1/lSr YE. P..vNrWN~ EA.Sr €.·t.J£5T

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111

Date:

To:

From:

Re:

October 2, 2017

City Council ()

John Akers, City Manage;!~

Agenda Report

Council Funded Grant Programs - Replacement Resolution

Summary: A replacement resolution has been prepared to include language authorizing time extension in the City Council Grant Funded Program.

Background: Recently Council received a request for a one year time extension from a recipient of the Council Funded Grants Program. The Council subcommittee administering the program concurred in the time extension. However, it was noted that no specific authority existed for the extension. The subcommittee members requested guidance from the Council on the time extension issue and staff was directed to incorporate language in the enabling program legislation to make provision for time extension. The attached replacement resolution providing for the change has been prepared for Council consideration. New language in the replacement resolution provides for a one year time extension as requested by Council.

Findings and Analysis: Resolution 2015- 17 provides the authority for the Council Funded Grant Program. The resolution specifies the various programs, identifies the committees or groups responsible for administration of the programs, and establishes the funding levels for each program. In order to provide the flexibility necessary to allow time extension for completion of the projects and programs authorized by the resolution, staff was directed to revise the enabling resolution to provide for time extension. The attached resolution is a proposed replacement for the original enabling legislation.

Fiscal Impact: There is no fiscal impact associated with the replacement resolution. However, it will be necessary to carry obligation authority forward into the next budget year if time extensions are granted.

Recommendation: Consider and approve the replacement resolution.

-103-

RESOLUTION NO. 2017-__

A Resolution repealing Resolution 2015-17 which established the Council

funded grant programs, identified funding sources for each of the programs, and

replacing the Resolution as follows:

WHEREAS, the Ellensburg City Council has traditionally provided funding to

support community initiatives and programs in conjunction with the budget

process, and

WHEREAS, the Ellensburg City Council designated a sub-committee for the

purpose of review of the funding process with direction to focus on development

of more formal processes and sustainable funding sources, and

WHEREAS, the work of the sub-committee has been completed and a

number of grant programs have been developed that respond to the direction

issued to the sub-committee by the City Council.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of

Ellensburg, Washington, as follows:

Section 1. Repeal of Resolution. This Resolution supersedes and replaces

City Council Resolution No. 2015-17, which is hereby repealed.

Section 2. Creation of Council Funded Grant Program. Council Funded Grant

programs are hereby established, funded, and administered as follows:

A. Program Name: Community Grants Program

Funding Source: Sales Tax

Annual Fund Amount: 0.3 Percent of previous year proceeds*

Administered by: City Council Sub-Committee

RESOLUTION - Page 1 - 1 0 4 -

B. Program Name:

Funding Source:

Park Partnership Program

Sales Tax

Annual Fund Amount: 0.3 Percent of previous year proceeds*

Parks and Recreation Commission Administered by:

C. Program Name: Water Quality Grant

Funding Source:

Annual Fund Amount:

Stormwater Utility Rates

$10,000

Administered by:

D. Program Name:

Funding Source:

Environmental Commission

Historic Preservation Grant

Sales Tax

Annual Fund Amount 0.3 percent of previous year proceeds*

Administered by: Landmarks and Design Commission

*April 1 to March 31 of the preceding year

Section 3. Administration. The group or committee tasked to administer each

grant program will be responsible for promulgating rules and developing the

application process necessary to efficiently administer the grant programs subject

to final review and approval by the Ellensburg City Council. For the purposes of

grant compliance, recipients are expected to complete projects receiving grant

awards within one year of the grant authorization. Committees may authorize a

one year time extension for project completion on a case by case basis subject to

a formal request from the recipient stating the nature of the extension request and

articulating the reason(s) they will be unable to perform under the original project

of program proposal.

Section 4. Grant Application Timelines. Each program shall be administered

to issue a program call for applications in June of each year with application due

on or before August 31. Administering author'it'1es shall review applications in

September of each year and forward funding recommendation to the full

Ellensburg City Council for approval in November.

RESOLUTION - Page 2 -105-

Passed and adopted by the City Council of the City of Ellensburg this __

day of October, 2017.

Rich Elliott, Mayor

Attest: Coreen Reno, City Clerk

RESOLUTION - Page 3 -106-

MANAGER'S REPORT DATE: October 2, 2017

To: Ellensburg City Council

FROM: John Akers, City Manager

1. Request to Set Public Hearing - Six Year Transportation Improvement Plan.

The City of Ellensburg recently received a transportation grant. The Washington State Department of Transportation awarded the City $96,500 in grant funding through the 2017 Pedestrian and Bicycle Safety Program for installation of pedestrian refuge islands w'1th flashing crosswalk beacons on Wildcat Way and Dean Nicholson Boulevard. The City's Six Year Transportation Improvement Plan (STIP) should now be updated to reflect the status of this project. Staff is requesting that Council set a public hearing on October 16, 2017 to consider amending the City's Six Year Transportation Improvement Plan to add this project to the plan and show that the project has secured funding. Additionally, the City is required by WSDOT to have an updated STIP prior to funds being obligated from the Pedestrian and Bicycle Safety Program.

2. Water Street Right of Way Vacation.

At the September 18, 2017 meeting Council continued second reading of Ordinance 4771 to tonight's meeting to allow time for the applicant to have a review appraisal of the proposed vacated property completed. The applicant is proceeding with this work, but was not able to have the review appraisal in advance of tonight's meeting. Staff recommends Council continue second reading of Ordinance 4771 until the review appraisal has been completed and can be presented to Council for consideration.

3. John Wayne Pioneer Trail Reconnection Route Ribbon Cutting.

On Friday, October 6, 2017 at 4:00 pm there will be a r'1bbon cutting ceremony celebrating the completion of .75 miles of the nearly 4.5-mile John Wayne Pioneer Trail Reconnection Route. In July 2017, the most recent segment of the JWPT Reconnection Route was completed, this section, spanning over 2,600 linear feet, was constructed through a partnership with Central Washington University and a private property owner and was largely funded by a Washington State Department of Transportation non-motorized transportation improvement grant. The event will take place where the trail crosses Helena Street, located east of North Alder Street, and will include light refreshments and a trail walk.

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7:00 p.m. - Regular Meeting - City of Ellensburg

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