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Performance Work Statement Draft Contract Closeout Support Services Air Force Research Laboratories 14

July 2020

Controlled Unclassified Information (CUI)

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Table of Contents

To be completed after PWS review and approval.

This PWS is under revision for adding possible

cost analysis support services.

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SECTION 1 DESCRIPTION OF SERVICES

1. 0 BACKGROUND

The Phillips Research Site (PRS) was the original research and developmental laboratory operated under the United States Air Force Materiel Command (AFMC). In 1997 the Laboratory was merged into the Air Force Research Laboratory (AFRL) as the Space Vehicle and Directed Energy Directorates.

The Air Force Research Laboratory is a scientific research organization operated by the United States AFMC which leads the way in discovery, development and integration of aerospace warfighting technologies, planning and executing the Air Force (AF) science and technology program and providing warfighting capabilities to the United States air, space and cyberspace forces.

The Space Vehicles Directorate serves as the Air Force’s “Center of Excellence” for space technology research and development. The directorate develops and transitions space technologies to provide space-based capabilities.

The Directed Energy Directorate is the Air Force’s center of expertise for directed energy and optical technologies. The Directorate develops and transitions technologies in four core technical competencies: laser systems, high power, electromagnetics, weapons modeling and simulation and directed energy and electro-optics for space superiority.

Det 8 Contracting Division (RVK) (AFRL Det 8/RVK) provides contracting support for the AFRL Space Vehicles and Directed Energy technical directorates located at Kirtland Air Force Base (KAFB), New Mexico.

1.1 DESCRIPTION OF SERVICES The purpose of this Performance Work Statement (PWS) is to define the requirements necessary to ensure that expired contracts are closed in accordance with (IAW) FAR 4.804-2. The contractor shall provide all personnel and supervision necessary to perform activities associated with closeout of procurements. The contractor will be granted “query only” access to various Government data systems. The contractor will use correspondence as defined in 1.5 in gathering data necessary in performing closeout functions. Annual workload is as follows:

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Table 1 RDK/RVK Branch CLIN Schedule

CLIN RDK Est Closeout # CLIN RVK Est Closeout # RDK RVK BASIC 0001 Basic Year BASIC 0002 Basic Year

2022-2023 2022-2023

0001AA Quarter 1 45 0002AA Quarter 1 75

01 Aug-31 Sept 01 Aug-31

Sept 0001AB Quarter 2 45 0002AB Quarter 2 75 01 Oct-31 Dec 01 Oct-31 Dec 0001AC Quarter 3 45 0002AC Quarter 3 75 01 Jan-31 Mar 01 Jan-31 Mar 0001AD Quarter 4 45 0002AD Quarter 4 75 01 Apr-31 Jul 01 Apr-31 Jul RDK RVK Option I 1001 Option Year I Option I 1002 Option Year I

2023-2024 2023-2024

1001AA Quarter 1 45 1002AA Quarter 1 75

01 Aug-31 Sept 01 Aug-31

Sept 1001AB Quarter 2 45 1002AB Quarter 2 75 01 Oct-31 Dec 01 Oct-31 Dec 1001AC Quarter 3 45 1002AC Quarter 3 75 01 Jan-31 Mar 01 Jan-31 Mar 1001AD Quarter 4 45 1002AD Quarter 4 75 01 Apr-31 Jul 01 Apr-31 Jul RDK 2001 Option Year II RVK 2002 Option Year II Option II Option II

2024-2025 2001AA Quarter 1 45 2024-2025 2002AA Quarter 1 75

01 Aug-31 Sept 01 Aug-31

Sept 2001AB Quarter 2 45 2002AB Quarter 2 75 01 Oct-31 Dec 01 Oct-31 Dec 2001AC Quarter 3 45 2002AC Quarter 3 75 01 Jan-31 Mar 01 Jan-31 Mar 2001AD Quarter 4 45 2002AD Quarter 4 75

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01 Apr-31 Jul 01 Apr-31 Jul RDK 3001 Option Year III RVK 3002 Option Year III

Option III Option III

2025-2026 3001AA Quarter 1 45 2025-2026 3002AA Quarter 1 75

01 Aug-31 Sept 01 Aug-31

Sept 3001AB Quarter 2 45 3002AB Quarter 2 75 01 Oct-31 Dec 01 Oct-31 Dec 3001AC Quarter 3 45 3002AC Quarter 3 75 01 Jan-31 Mar 01 Jan-31 Mar 3001AD Quarter 4 45 3002AD Quarter 4 75 01 Apr-31 Jul 01 Apr-31 Jul RDK 4001 Option Year IV RVK 4002 Option Year IV

Option IV Option IV

2026-2027 4001AA Quarter 1 2026-2027 4002AA Quarter 1

01 Aug-31 Sept 45 01 Aug-31

Sept 75 4001AB Quarter 2 4002AB Quarter 2 01 Oct-31 Dec 45 01 Oct-31 Dec 75 4001AC Quarter 3 4002AC Quarter 3 01 Jan-31 Mar 45 01 Jan-31 Mar 75 4001AD Quarter 4 4002AD Quarter 4 01 Apr-31 Jul 45 01 Apr-31 Jul 75

Table 2 Report CLIN Schedule

1.2 MISSION ESSENTIAL This contract does not meet the definition of “Essential Contractor Service” IAW 48 CFR § 252.237-7023 “Continuation of Essential Contractor Services”. If work is unable to be performed at Kirtland, AFB due to a natural disaster or pandemic the period of performance will not change. The contractor will be permitted to telework as discussed in Section 1.13 of the PWS.

Basic and All Exercised

Option Years

0003

Performance and Cost Report

Monthly per Delivery

Schedule Basic and All

Exercised Option Years

0004

Contract Summary Report

Monthly per Delivery Schedule

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1.3 PROGRAMS, DATABASES and WEBSITES The contractor shall obtain and maintain accounts necessary to access programs, databases & websites. Some databases will require a Public Key Infrastructure (PKI) certificate.

a. Mechanization of Contract Administration Services (MOCAS) b. Obligation and Adjustment Reporting System (OARS) c. Procurement Integrated Enterprise Environment (PIEE) d. Conwrite

1.4 MANAGEMENT AND LOGISTICS REQUIREMENTS The contractor shall perform management and logistics efforts to include management requirements, quality, material management and reporting requirements. The contractor shall deliver all correspondence and documents required by this PWS, including forms, Contract Data Requirement Lines (CDRLs) and required notifications in electronic format via e-mail, unless otherwise authorized by the Contracting Officer (CO).

1.5 FORECASTING AND REQUIREMENTS REVIEWS The contractor shall be required to participate in Forecasting and Requirements Reviews. Forecasting and Requirements Reviews is a process which enables the contractor and the Government to collaborate and share information in an effort to better support the customer’s needs and improve the forecasting of future requirements.

1.5.1 REQUIREMENTS DATA: The contractor may use Government provided historical closeout data, future requirements, and contract completion status for forecast planning. The contractor may use the data to meet required contract delivery requirements and to minimize any gaps in support. Projections based on Government furnished data will not bind either party but may be used for planning purposes only. The Government will not be held liable for the accuracy of or decisions made using this data.

1.6 PRE-CLOSEOUT PHASE In the Pre-Closeout Phase the contractor receives expired contracts, reviews the contract file for discrepancies and catalogs them in their file management system. 1.6.1 RECEIVING: The contractor will receive paper, digital media, electronic, or any

combination of these to determine the close out functions necessary to close the contract IAW the Federal Acquisition Regulations (FAR). The contractor shall confirm that the contracts brought to Closeout Office contain the Certificate of Completion and, if applicable, the Property Letter.

1.6.2 FILE MANAGEMENT: Contractor shall ensure all records are properly maintained, protected, disposed of, and staged in accordance with Records File Management by Federal Agencies found at 44 U.S.C.§ 31. The contractor shall declare, capture and organize contract documents. They shall prevent the unauthorized access, modification or deletion of declared records and ensure that appropriate audit trails are in place to track the use of documents while maintaining document security, access and retrieval. The contractor shall ensure that all documents meet the National Archives and

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Records Administration (NARA) approved dispositions and implement electronic document conversion for all contracts that won’t be closed by December 2022. The contractor is responsible for any files that AF personnel may need that is in the contractor’s possession. The contractor shall ensure that Government personnel requesting contract files are active employees of the cognizant contracting office AFRL RDK and RVK. The contractor shall maintain a checkout record for all files taken from their managed contract storage.

1.7 CLOSEOUT PHASE This phase begins after confirmation that all supplies and services have been delivered, accepted or completed. The Closeout Phase requires the contractor to resolve any contract deficiencies through correspondence and documentation, draft contractual documents for the ACO to review, ensure each file that closes after 31 December 2022 is electronically scanned and entered IAW section 1.9 in this PWS and physically close both hard (until 31 December 2020) and electronic copies. *NOTE 1 IAW FAR 4.804-1 (c) a contract must not be closed out if it is in liquidation, under appeal, or pending a termination action.

1.7.1 CLOSEOUT PROCEDURES: The contractor shall comply with the provisions and requirements of the Records Management program. Contract closeout activities are defined and can be located in the following laws, policies and regulations: FAR 4.804, Closeout of Contract Files FAR 4.805, Storage, Handling, and Disposal of Contract Files FAR 42.708, Quick Closeout Procedures 36 CFR Subchapter B, Records Management The contractor shall consider the use of "quick closeout procedures" for all cost-type contracts. The contractor is responsible for completing all Administrative Contracting Officer (ACO) closeout functions, with the exception of obligation/deobligation and negotiations; RVK/ACO retains these functions. 1.7.2 CORRESPONDENCE: The contractor shall locate, reproduce, and deliver all documentation necessary to complete file closeout requirements. The contractor shall prepare closeout correspondence and documentation to include any release statements. The contractor shall prepare all official contract file memoranda, contract documents and contractually binding correspondence for the signature of the ACO. All follow up correspondence shall be made via email, telephone and/or in person. Correspondence shall be annotated in the file and made part of the closeout file. The contractor shall utilize name, email address, and telephone number of the contractor’s employee handling the closeout file. The contractor shall verify and document the names and addresses of the recipients of each instrument, prior to sending closeout letters and exhibits.

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1.7.2.1 QUICK CLOSEOUT: Candidate contracts for “quick closeout procedures”, FAR 42.708, shall be submitted to the ACO for approval prior to implementation.

1.7.2.2 PAYING ACTIVITIES: The contractor shall coordinate with the ACO, Defense Finance and Accounting Service (DFAS), Financial Management or other paying activities to ensure timely payment of final vouchers and/or obligation/de-obligation of fund. When a modification is required to establish the final cost or obligate and/or de-obligate funds, the contractor shall submit recommendations to the ACO. The contractor shall track funds that cancel in the current and next fiscal year and actively work the funds to ensure disbursement or de-obligation if possible. (CDRL A0002)

1.7.3 DOCUMENTATION Each contract is different and may require different documentation for closure.

1.7.3.1 The contractor shall obtain a DD250Z, or equivalent, in rare circumstances when the Certificate of Completion cannot be obtained from the Procurement Contracting Officer (PCO)/Program Manager (PM).

1.7.3.2 VERIFICATION OF INSTRUMENT COMPLETION: The contractor shall verify physical completion of the instrument. The contractor shall be responsible for receiving and documenting incoming calls from the contractor whose files are being closed, the cognizant program manager, budget and finance personnel, and other government personnel responsible for these contracts. The contractor shall answer administrative questions concerning the exhibits or other administrative questions concerning the closeout process. Physical Completion is verified by the following documents being finalized and accompanying the physically complete file to the close-out contractor. If the instrument is not physically complete it shall be immediately returned to the cognizant PCO.

1.7.3.3 PCO signed letter to the ACO for accountability of contractor-acquired property (for cost reimbursement instruments) and those contracts with GFP assigned.

1.7.3.4 PATENTS: If the contract includes a patent clause (e.g., FAR 52.227-11 or DFARS 252-227-7039), the contractor shall obtain the DD Form 882 (Final) for the Prime Contractor and subcontractors, regardless of tier, for experimental, developmental, or research work. If not obtainable the contractor shall obtain a waiver from the PCO. Coordination for patent reports (DD 882). The contractor shall maintain a tracking log for invention/patent reports.

1.7.3.5 For contracts with a reportable invention/patent, contractor shall obtain documentation from the Contractor whose file is being closed to include the

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Patent Application with the correct Government Interest Paragraph and the Confirmatory License. These documents constitute the Patent Clearance and are forwarded to the ACO and Air Force Nuclear Weapons Center (AFNWC)/JAN 1.7.3.6 For contracts without a reportable invention/patent, contractor shall obtain coordination from the AFRL program manager addressed in the file. 1.7.3.7 SCIENTIFIC AND TECHNICAL INOFRMAITON (STINFO): The contractor shall obtain confirmation (email or memo) of S&T Reports accepted by the STINFO office. The contractor shall also maintain a digital record of all STINFO acceptance reports. The closeout process will not be impacted or delayed while obtaining the STINFO memo. 1.7.3.8 GOVERNMENT PROPERTY: The contractor shall forward to the ACO, the PCO signed letter requesting final property inventory list for all cost type contracts and for firm fixed price (FFP) contracts as required. The contractor shall coordinate with the CO, the program manager, and other Government personnel as necessary to ensure proper disposition of government property under the instrument being closed. The contractor shall obtain internal clearances to complete property exhibits and to recommend PCO signature of modifications, if required. All records generated in support of this contract are government property 1.7.3.9 DD 1594: CONWRITE generates a DD1594 when a contract is closed out in the system. Coordinate this document with the ACO and update the contract status to reflect date retired and year sent to the Government staging and storage facility. Ensure the Closeout module of Conwrite Database reconciles with Closeout Database (CONDATA). Perform quarterly review of the Closeout module of Conwrite database to ensure all delinquent contracts are cleared. If not cleared, contractor shall send request for delinquent contracts to the cognizant PCO or Contract Specialist. 1.7.3.10 CONTRACT COMPLETION STATEMENT: CONWRITE generates a Contract Completion Statement when a contract is closed out in the system. Coordinate this document with the ACO and update the contract status to reflect date retired and year sent to the Government storage facility.

1.8 REPORTING: The contractor shall ensure that all reporting is accomplished as specified per the following Contract Data Requirements List’s (CDRLs). A001: Performance and Cost Report A002: Contract Summary Report

A001 PERFORMANCE AND COST REPORT: The Performance and Cost Report

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provides current status and projected requirements of funds, man hours and work completion.

A002 CONTRACT SUMMARY REPORT: This report summaries all work performed under the contract.

1.9 CLOSEOUT TIMEFRAME: The contractor shall administer contracts are closed within FAR mandated timelines IAW FAR 4.804-1(a)(2) through (a)(4). The following timeframes are located below in Table 1-3.

CONTRACT COMPLETION: A contract file is considered closed out when all administrative actions have been completed; all disputes (if any) settled; final payment has been made; and the ACO had signed applicable documents. 1.10 DOCUMENT CONVERSION: After 31 December 2022 the contractor shall scan all original document’s text and graphic image in whatever media they currently exist (e.g. paper, microfiche, microfilm, roll film) into digital data and transfer to a media formatted for use in K2 file share within 14 days after closeout. Each document shall be filed under the appropriate

MOCAS Codes and Contract Types Timeframes Contract Types 3 months Fixed Price Unilateral 6 months J Firm Fixed Price 20 months A Fixed Price Redetermination

K Fixed Price with Economic Price Adjustment Z Labor Hour O Other-Basic Ordering Agreement/Blanket

36 months L Fixed Price Incentive R Cost Plus Award Fee S Cost Contract T Cost Sharing U Cost Plus Fixed Fee V Cost Plus Incentive Fee Y Time and materials Non-Procurement Instruments

Table 1-3

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file tab. Existing documents include and are not limited to correspondence, files, technical manuals, land records, charts, engineering drawings, legal instruments, etc. 1.11 PACKAGING AND SHIPPING: Prior to 31 December 2022; upon file close out completion, the contractor shall perform all duties required to stage closed-out contract files at the Federal Records Center (FRC) or other storage location designated by the PRS Records Manager IAW established procedures, which includes but no limited to: Execution of record-retirement documentation; packing of retired contract files; organization of closed-out files; and physical transportation of closed out files. AFRL’s FRC location is Denver, Colorado. Files must be organized, packed according to FRC guidelines, approved to be transferred and shipped.

1.11.1 FILE ORGANIZATION: Before transferring records to the FRC, separate the records having the same disposition authority code into series. Each item or subordinate item in your records disposition schedule represents a series. Identify and separate your records into series by records schedule item number and cutoff date. Each series will be handled as a separate transfer. Each transfer must consist of at least one box and normally only one closing year date for a series of records. 1.11.2 PACKAGING: The Federal Records Center has specific methods of packing contract records prior to being shipped.

1.11.2.1 Packing Files In Boxes: Do not over pack the boxes. Leave a 1-2 inch space in each box to allow ease of reference. Do not put additional material on the bottom, side or top of the records in the box. Mixed media (e.g. computer diskettes, microfilm, or videocassettes) cannot be stored in the same environment as the paper records. Please do not include these media in the same transfer with paper records without prior approval from the FRC. See Figure 1 for visual reference.

1.11.2.2 Labeling the Boxes: Use a wide tip black marker and write the information at least an inch high. Include the transfer number, the box number, and

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the Fiscal Year (FY), You can include any other identifying information such as the series description or number, and date or file range.

1.11.3 TRANSFER REQUEST: The records transfer request is done via the Archives and Records Centers Information System (ARCIS) portal located at https://www.archives.gov/frc/arcis. This request enables the FRC to properly document, store and service records. A separate records request is required for each individual record series having the same disposition authority and disposition date.

1.11.3.1 STORAGE AND SERVICING OF CLASSIFIED RECORDS: Only

the Washington National Records Center in Suitland, MD, can accept records containing classified National Security Information. It is cleared for Confidential, Secret, Top Secret, Sensitive Compartmentalized Information, Restricted Data, and Formerly Restricted Data.

1.11.4 SHIPPING: The contractor shall arrange for the shipment of their records within 90 Days after receipt of the approved records transfer request. If the transfer cannot be made within this period, advise FRC staff. Unexplained delays of more than 90 day may result in FRC canceling the approved transfer request.

1.11.4.1: SHIPPING COSTS: The contractor is not responsible for covering costs of shipping of records to FRCs. The ACO will take care of shipping once there are enough boxes for a pallet.

1.12 WORK HOURS: The contractor is required to provide support services during the core hours of 0900 and 1500, Mountain Standard Time (MST) Monday through Friday; excluding Government holidays. The contractor may utilize alternate work schedules provided the required work hours are met. 1.13 TELEWORK: In the event of emergency base closure, pandemic or any scenario that causes the base to close for more than 72 hours the contractor will be permitted to telework. Teleworking will be approved on a case-by-case basis. Work may be performed at an alternate location using equipment, which will be provided by the Government. The Government will not assume operating costs associated with the Contractor using an alternative worksite. All expenses for Internet, telephone connectivity, and other equipment services shall be borne by the Contractor. Only Government equipment is authorized. The Contractor shall maintain availability during core hours per PWS paragraph 1.12; via email and phone. Classified work is not authorized under telecommuting or alternate worksite. 1.14 CERTIFICATIONS All contractor personnel are required to be certified Information Assurance (IA) network professionals. This IA certification is required by Air Force instruction and is obtained by completing Air Force-provided interactive Computer-Based Training (CBT). This is a yearly requirement and once completed each employee’s certificate shall be submitted to the CO.

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1.15 AGREEMENTS The contractor is required to enter into Nondisclosure and Protection of Proprietary Information Agreement with the Government. The contractor’s personnel shall be responsible for protecting proprietary information and data from unauthorized use and disclosure. Each employee shall review and sign a Nondisclosure Agreement and submit it to the PCO prior to starting work. 1.16 QUALITY MANAGEMENT AND MANAGEMENT SYSTEMS: Under this contract the contractor is responsible for maintaining its quality management and management systems.

1.16.1 CORRECTIVE ACTION: The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

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SECTION II SERVICES SUMMARY

2.0 SERVICE SUMMARY (SS): The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract 2.1 SERVICE SUMMARY REQUIREMENTS: The contractor shall ensure the performance objectives and performance thresholds identified in Table 2-1 of this PWS is achieved as follows: 2.2 PERFORMANCE OBJECTIVES AND THRESHOLDS: The contractor shall achieve performance thresholds identified in Table 2.1 of this PWS.

NOTE 6: The performance thresholds are designed to: a. Align contractor performance with objectives. b. Focus on critical success factors in meeting performance objectives. c. Reflect performance goals. d. Promote continuous improvement in performance. e. Support minimum mission requirements. f. Provide cost savings/cost avoidance to the Government. g. Maximize efficiencies.

2.3 SURVEILLANCE METHODS: The Government will use the method(s) contained in the Surveillance Plan (SP) to evaluate the contractor’s performance for the listed performance objectives. The Government may change the surveillance period and frequency as needed.

The Contractor shall support the CO surveillance methods as identified below:

a. Periodic Inspection of Process or Output b. Random Sampling of Recurring Service Output c. One Hundred (100) Percent Inspection of Output d. Customer Observation or Complaint.

2.2 CONTRACTOR PERFORMANCE EVALUATION: The COR will monitor contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS. The surveillance results shall be maintained and utilized to prepare annual CPARS assessment. Assessment results, along with contractor’s submittals, will be used to develop metrics to track the contractor’s overall compliance with the contract terms and conditions.

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2.1 Services Summary Table Performance Objective

PWS Ref.

Performance Threshold Surveillance Method

Accurate Submission of Closed Contract to CO

1.7 No more than 3 instances per month of CO returning contract file to closeout contractor for defective work

Periodic Observation and File Review: 100% surveillance by CO Periodic surveillance by COR

Timely submission of Closed Contract to CO

1.7 No more than 3 instances per month of failure to close contracts within 30 calendar days after CO closeout that are within the contractor’s control

Periodic review of contractor logs and metrics.

Records Management 1.6.2 No more than 1 instance of failure per year to comply with the Records Management Program

Annual Observation and Review during period of when Records Management is accomplished

On Time Submittal of Reports and Other Data Requirements

1.8 No more than 3 reports submitted late over a 12-month period

Periodic surveillance of reports

Accurate Data in Reports and Other Data Requirements

1.8 No more than 3 reports returned to contractor for correction per 12-month period

Periodic surveillance of reports

Non-Surveillance Summary (non-SS) Observations

All No more than 3 instances per moth of failure accomplish non-SS items

Periodic surveillance

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SECTION III GOVERNMENT PROPERTY

3.0 GOVERNMENT FURNISHED PROPERTY/ADMINISTRATIVE PROPERTY The US Government shall provide a work environment for the purpose of performing contract administration actions, equipment and supplies. This property is considered Administrative Property therefore a formal GFP record will not be required IAW DoDI 5000.64. 3.1 OFFICE SPACE The Government will provide an office space with lighting, air-condition and heat in that space. A work space equipped with desk, chair, telephone, for official use only, computer with necessary software for each person. Additional furniture necessary for contract administration actions will be provided upon determination of need by the Government CO. 3.2 GENERAL OFFICE SUPPLIES Upon request, all general office supplies required in the performance of their duties will be furnished. The contractor employees will also have access to a US Government facsimile machine, printer and copying machine, which may or may not be located within the confines of their assigned work area and which shall be used only for US Government business. 3.3 COMPUTERS Each desk space will have a computer with the software necessary to perform the tasks defined herein. Computers and peripheral equipment will not be assigned to the contractor as Government Furnished Property (GFP). Hand receipts will be used to track the assignment of such equipment, and location and condition will be verified through periodic government audits. The Contractor’s signature on a hand receipt shall indicate the contractor’s acceptance of responsibility for the proper use and care of such equipment which could include financial responsibility for lost or stolen equipment if contractor negligence is established. The Contractor shall not move Government property without prior written approval of the ACSS CO or COR.

3.3.1 The contractor is prohibited from attaching any computer hardware or removable media (i.e., CD-R/W, flash drive, digital camera) to the PRS network, or running any computer software unless it 1) is government furnished equipment, or 2) has been certified and accredited according to current PRS Operating Instructions. Any such requests for reconfiguration, upgrade, or addition of computer hardware or software must be approved by the PRS Designated Approval Authority (DAA)

3.4 AUTOMATED SYSTEMS Contractor personnel using any Government-owned information technology assets shall comply with all PRS computer security requirements. In addition, should contractor personnel require changes in access to PRS computer networks or databases, they shall inform the COR, who will arrange for the contractor personnel to complete the required documentation for a new computer account. The contractor shall notify the COR within one workday of any contractor personnel who no longer require an open account and shall take action to close the

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computer account with the appropriate PRS office within that same workday.

3.4.1 Government Data Systems Access. Access to US Government data systems shall be provided as necessary to perform the tasks defined in the PWS (i.e., MOCAS, WAWF, CONDATA, OARS). Government training/familiarization shall be limited to a basic orientation of the system(s), computer access codes, retrieval methods and the nomenclature associated with each system.

3.4.1.1 PRS C4: All contractor personnel who require access to PRS C4 systems are required to obtain a National Agency Check (NAC) consistent with Public Trust Positions (Standard Form 85P or most current form). The contractor may submit a request to the COR that the government grant contractor employee(s) interim access to the PRS C4 network while awaiting the results of a NAC. Interim access to the PRS C4 network will only be granted after the contractor employees obtain at least a local background files check, and have submitted the appropriate documentation to obtain a NAC. These requests will be processed in accordance with government information security regulations and policy, and must include PRS Directorate Security Office and DAA Representative approval. These requests may be subject to disapproval. In no case will a contractor be given access to the network, including a group account, until a favorable NAC has been completed or interim access granted by the DAA Representative. Any interim accesses that may be granted may be rescinded at any time by the contracting officer, COR, PRS Corporate Information Officer (CIO), Directorate Security Office or PRS DAA Representative at the government’s discretion. Any individual who subsequently does not pass the requirements for a full NAC shall not be authorized to work under this effort.

3.4.1.1.1 Contractor use of computer modems on any machine attached to the PRS network is prohibited unless prior written approval is obtained from the PRS DAA Representative. Use of commercial internet service providers is prohibited unless prior written approval is given by the PRS DAA Representative.

3.4.1.1.2 The contractor shall immediately notify the COR of any government

C4 system problems or issues which come to their attention which may impact the contractor's or the government's ability to access the systems.

3.3 GOVERNMENT FURNISHED MATERIAL (GFM): All contract files the contractor receives or gains from closet is GFM. Contract files shall be tracked IAW paragraph 1.6 and 1.8 of this PWS.

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ACRONYMS

AA Approval Authority ACO Administrative Contracting Officer AF Air Force AFMC Air Force Material Command AFNW Air Force Nuclear Weapon AFRL Air Force Research Labs ARCIS Archives and Records Centers Information System CBT Computer Based Training CCS Contract Closeout Services CDRL Contract Data Requirement Line CLIN Contract Line Item Number COR Contract Officer Representative DD Department of Defense DAA Designated Approval Authority DFARS Defense Federal Acquisition Regulations DFAS Defense Finance and Accounting System DoD Department of Defense DR Deficiency Report

FAR Federal Acquisition Regulation FFP Firm Fixed Price FRC Federal Records Center FM Financial Management GFE Government Furnished Equipment GFM Government Furnished Material GFP Government Furnished Property IAW In Accordance With KAFB Kirtland Air Force Base MOCAS Mechanization of Contract Administration Services NAC National Agency Check NARA National Archives and Records Administration OARS Obligation and Adjustment Reporting System PCO Procurement Contracting Officer PIEE Procurement Integrated Enterprise Environment PKI Public Key Infrastructure PM Program Manager PRS Phillips Research Site PWS Performance Work Statement SS Services Summary STINFO Scientific and Technical Information U.S.C. United States Code WAWF Wide Area Work Flow