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The RPS Website:

a guide for Chapter, Group

and Region Web Editors

Emily Mathisen

Web Content Manager

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Contents Data Protection:.............................................................................................................................................................. 4

Important notes .............................................................................................................................................................. 4

Your contacts .................................................................................................................................................................. 4

The basics ....................................................................................................................................................................... 4

Registering and gaining Admin privileges ................................................................................................................... 4

Changing your password ............................................................................................................................................ 4

Content and Media ..................................................................................................................................................... 5

Folders ........................................................................................................................................................................ 5

Previewing your pages ................................................................................................................................................ 6

What are ‘Cards’? ....................................................................................................................................................... 6

Publishing and Scheduling .......................................................................................................................................... 7

Landing Pages and Content Pages .............................................................................................................................. 7

SEO – ‘Search Engine Optimisation’ ........................................................................................................................... 8

News ............................................................................................................................................................................... 8

Creating a News Page ................................................................................................................................................. 9

Setting up a News Card............................................................................................................................................. 12

Events ........................................................................................................................................................................... 12

Setting up an event venue ........................................................................................................................................ 12

Setting up an Event ................................................................................................................................................... 15

Creating Tickets ........................................................................................................................................................ 18

Creating Main Tickets ........................................................................................................................................... 18

Creating Add on Tickets ........................................................................................................................................ 19

Setting up an Event Card .......................................................................................................................................... 21

Adding event cards to event pages .......................................................................................................................... 21

Cards ............................................................................................................................................................................. 22

Benefits List .............................................................................................................................................................. 23

Content Cards ........................................................................................................................................................... 24

Journal Cards ............................................................................................................................................................ 26

Promo Card ............................................................................................................................................................... 27

Spotlight Cards .......................................................................................................................................................... 30

Text card ................................................................................................................................................................... 31

Tool Cards ................................................................................................................................................................. 32

Adding cards to pages............................................................................................................................................... 33

Linking to other pages, external pages and documents ............................................................................................... 33

About Us Page/Homepage ........................................................................................................................................... 34

Adding a hyperlink/PDF to text .................................................................................................................................... 37

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Adding Images .............................................................................................................................................................. 38

Adding images to a page .......................................................................................................................................... 40

Including credit information on images ................................................................................................................... 41

Image sizing .................................................................................................................................................................. 41

Adding video to a page ................................................................................................................................................. 41

Landing Page Example .................................................................................................................................................. 43

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Data Protection: All data must be kept securely on your computer and must not be shared. Please see the GDPR Guidance for

Volunteers document for more information. This document can be found in: http://www.rps.org/volunteer-

area/volunteer-documents when you are logged into the website.

Important notes This manual is intended for Chapter/Group/Region (CGR) Web Editors to upload content to the website. It is not

intended to be a user guide to the website.

• When you create Events which require a ‘Book Online’ button, a code has to be added at RPS HQ by Alan

Hitch (alan@rps.org), this is to link it with the database to ensure you get paid. This can take a day or two

so please be patient (more information can be found in the Events section of this guide).

• Other content may need to synchronise with our database (which happens a few times a day) before it will

show, again please be patient, but do contact us if you can’t see it a few hours later.

• The website really doesn’t like special characters in titles of things such as _-,”* this applies to jpeg, PDF or

Blog/page/Event titles – please avoid them at all costs!

Your contacts Anti-clash calendar and volunteer area – kate@rps.org

Events (to be made live and issues with – see Events section) and official email addresses – alan@rps.org

Everything else – emily@rps.org and lowri@rps.org

The basics

Registering and gaining Admin privileges Before you can start administrating your designated area of the website you need to have registered with an

‘official’ email address such as dubai@rps.org.

To obtain your official address and admin login, please send an email to both alan@rps.org and kate@rps.org (one

email copying both in) and this will be set up for you. Once this is done, Admin privileges will be assigned to your

account which will allow you to administer the area of the website for which you will be responsible (you can also

contact Kate and Alan if you already have an official account but would like admin privileges applied to it).

The software used to edit the website is called Umbraco, and is used via your web browser. You can find it here:

http://prelive-cms.rps.org/umbraco/. Use your admin login to log in.

Changing your password Your Umbraco login has generated an automatic password but you can change this whenever you like.

When logged into Umbraco, click

your initials in the top right corner,

then click ‘Change Password’

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• Input your old password, your new password and then confirm the new password

• Click ‘Change password’ to save it

Content and Media Umbraco is divided into ‘Content’ and ‘Media’. Content is where all your pages and cards will be stored. This is also

where you will do all your editing.

Media is essentially a library of folders that will house all of your images and documents.

These can be accessed in the main menu, top left of the screen.

Folders Your content tree will look something like this:

Blue is your Cards folder

Orange is your News folder

Brown is your Events folder (and within this is your Event Venue folder)

The easel, pin or book page is your group, region or chapter homepage

Event Types are used for tagging on an event page

Anything above ‘Home’ is editable by you. Everyone will have different folders, obviously only those that are

applicable to their chapter/group or region. If you think you don’t have access to something that you should, please

contact Emily (emily@rps.org).

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News and Events folders should be filed by year/month like this:

Your cards folder doesn’t need to be filed by year/month, but it may help you find relevant cards if you employ a

filing system. You could add folders for News cards, Event cards, Homepage cards etc, to help you find them when

needed.

When navigating through your folders, click the arrow next to the folder to open the contents of that folder, click

the actual item to select that item. This is the similar in your Media library folders. Click the name of the folder to

open it and see what items are inside it, click the whole box to select that image (a pink box will appear around it to

show it’s highlighted).

IMPORTANT: How you file your news and events affects how the web address (URL) will appear on the website. So

in the above example, the URL would be www.rps.org/Bristol/2019/October/WelcometothenewRPS... . We need to

keep the URLs as short and succinct as possible so they are easy for people to follow. They will also help others

work out where something is saved (Alan for example, may need to assist with your event bookings).

Previewing your pages On each page (landing pages, content pages, events and news) there is a Preview button in the bottom right of the

screen near the Publish button. The preview button allows you to view the page and see any changes, but won’t let

you click any of the links or use it as an actual webpage. To view the actual webpage, ensure you have clicked

Publish, then click on ‘Info’ in the top right of the screen and then click the web link:

To return to the content so you can edit again, click Content (top right, next to ‘Info’).

Please Note: Cards are not viewable this way. Cards can only be viewed once they’ve been added to a page. Add

your card to a page (remember, content pages won’t allow cards), and then view the page as detailed above. You

can use the Cards section of this guide to view how the cards should look before you start to help you decide which

card to make.

What are ‘Cards’? The new website is essentially made up of pages on which you can place cards to promote/show information or link

to other pages. There are several different types of card, each suitable for different types of information. You can

find out more about each type of card and how/why to set them up in the ‘Cards’ section.

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Publishing and Scheduling When you’ve finished setting up a page you can click ‘Save and Publish’ in the bottom right corner of Umbraco.

However, if you have set something up in advance like a News item or Event and would like it to publish at a date in

the future, you can click the arrow to the right of the ‘Save and Publish’ button and open a menu of more options.

• Click the arrow and then click schedule

• Select a publish date and time and/or an unpublish date and time

• Click Schedule

Landing Pages and Content Pages There are two types of pages available: Landing pages and Content pages. Any pages you add that aren’t News or

Events (which should be set up in the appropriate folder), should be set up under your Group/Region/Chapter

Homepage. Your homepage can be found in your content tree as either a pin (Regions), an easel (Groups) or a book

(Chapters).

Landing pages are the main pages you should be adding as they allow the greatest flexibility in design and layout.

Landing pages allow for adding cards, so you could have text cards for information, or the other image led cards

linking to other pages, news items, events etc. You can also section these pages to make navigation easier. You

can’t add text straight to a landing page, you will need to make cards and add them.

Content pages are more for a longer piece of writing that doesn’t require any links to anything else. You can add

hyperlinks to the text and images in amongst the text, but you won’t be able to add cards to the page.

PLEASE NOTE: Work is ongoing with the layout of content pages and the guide will be updated further once this is

clarified. Please avoid using this page until then.

It is worth planning out how you want a page to look before you start so you can work out what information/cards

you will need.

Please add pages under your Group/Region/Chapter homepage. Do this by right clicking on your homepage,

clicking create and then selecting ‘Landing Page’:

For Subgroups: As in the screenshot above, please set up your ‘homepage’ as a landing page underneath the main

group. Any other pages you set up should then be set up under that.

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SEO – ‘Search Engine Optimisation’ On each page there is an SEO (Search Engine Optimisation) section. This is where you can add in information to

help social media display your page if it’s shared, or help Google understand what your page is about and display it

appropriately.

You can input a title and description, keywords, add an image specifically sized for social media and choose

whether you want the ‘Share Widget’ displayed on the page. The Share Widget is this bit on the left:

You can also set a ‘Friendly URL’. We called these ‘Aliases’ or ‘Short URLs’ on the old site. This is

where you can choose a shorter way of naming your page. So, if you have a page for example, that is

www.rps.org/special-interest-groups/digital-imaging/DIG-thames-valley/Committee, you could use

the Friendly URL section to put in ‘DIGTVCommittee’ and your page would then be reachable at

www.rps.org/DIGTVcommittee. You may find this particularly useful when putting links into

publications or newsletters, to use less space and make it easier for anyone who is typing it into their

browser manually.

We currently haven’t fully tested this function of the website yet, so although it literally works, we are unable to

provide detailed instructions or screenshots for exactly how you could use it. If you are aware of SEO and know

how to use it, please feel free to – you won’t break anything by inputting in this section. However, you won’t be at

a detriment for not using this section, as Google and Social Media will still read your page and the information on it

and use that to decide how to display your page or serve up your page in search results. Once we have fully

explored this section we will update the guide to reflect this.

News In this section we will cover:

Creating a News Page

Setting up a News Card

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Creating a News Page All groups/regions have a news folder and can add news items (previously known as blogs). Your news folder is

orange:

• To create a news page, right click on the relevant dated news folder and select ‘News Page’.

• Give your news page a name – this is what it will display as in the content tree (Please keep this short to a

max. of 6 words)

• In the ‘News Content’ section, click ‘Add Content’ and select ‘Rich Text Box’. Input the title of your news as

you’d like it to display on the website, and in the text box input your news. If you’d like to include an image

please see the Adding images to a page section for how to do this

• Choose a date that you would like it to display as being published from. NOTE: This is not a scheduling date

for future publication, it is purely the date written on the news page. For how to schedule something for

future publishing, see the Publishing and Scheduling section.

• Input a short news summary to explain what your news page is about (max. 20 words)

• Input a news content type (most likely to be ‘News’, please use a maximum of 2 words), and where the

news is from (most likely to be your group/region)

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• In the Hero section, click the box next to ‘Hero image’ and navigate to your media folder in the menu that

comes up. Find and select your image

• Add in a Hero Title – this will be the main title of the page

• You can also add in a description, if necessary

• In the Author section input author name, author title, author email (if necessary) and author image (if

necessary)

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• Scroll down the page to the ‘Classification’ section

• Choose your Region/Chapter or Group

• When you’re done, click ‘Save and Publish’

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Setting up a News Card Cards can be used for many

different purposes and can be

put on most pages. When

you’ve set up a News page, it’s

a good idea to also set up a

card for that piece of news so

that you can promote it on

your pages.

Use the ‘Cards’ section of this

guide to help you decide which

type of card will work best.

When you’re ready to set up

your news card, click on your

Cards folder, then right click

on your folder and click

‘Create’ then select the type of

card you want to create.

• Complete your card as per the instructions in the ‘Cards’ section of this document.

Events In this section we will cover:

Setting up an Event Venue

Setting up an Event

Creating Tickets – includes creating add on tickets

Setting up an event card

Adding event cards to event pages

Setting up an event venue First, if you don’t already have a Venue node set up for your event’s venue you need to do this first. If you have

already set up a venue node for it previously, you can skip this step.

• In the Events section, click your events folder, then right click your venue folder and click ‘Create’ and

‘Event Venue’.

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• On the new page that comes up, input the name of your venue, and the venue address.

• Then input the latitude/longitude for the address if necessary, for example, if the postcode covers a larger

area and is less specific, or if you’re meeting somewhere without an address – in a field etc.

• Select whether you’d like a map to show based on the coordinates, the postcode or not at all.

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• Then add in the venue’s website if it has one and any venue details that may be important, for example,

lifts to all floors, wheelchair access, on-site café, hearing loop etc.

• When you’re done click ‘Save and Publish’:

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Setting up an Event • To set up an event, right click the dated event folder for when the event is happening, click ‘Create’ and

then select ‘Event Page’.

• On the event page that comes up, input the event name. This is how it’ll appear in your event node.

• Then insert a hero image (see ‘How to upload images’ section for details on how to do this) and input the

title of the event as you’d like it to appear on the event page.

• Then input the heading that comes before the event information, for example, ‘Workshop Information’,

‘Exhibition Information’, ‘Field Trip Information’, etc.

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• Add in your event information. Please note: styles for how the text appears on the page are fixed in the

website code and can’t be changed by the user. This is to ensure consistency throughout the website.

• Select an event type from

the ‘Event Types’ folder, then

add in an Event Venue from

your event venues folder.

• Next put in the date and time

of the event into the ‘Event

display date and time’ box.

This box appears on the right-

hand side of the event page in

the event summary box so it

is important that this is

completed. There are also

separate boxes for event start

date and end date, and these

pull through to the search so

people can find your event.

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• Add in your total capacity and

cancellation policy to the relevant

boxes.

• Then input the name, email address and

telephone number of the event organiser

and select whether you want these details

visible on the page. The email address will

be visible as an ‘Email the Organiser’ link.

• Then select the relevant region or group from the regions/groups

folders:

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Creating Tickets In this section we cover:

Creating Main Tickets

Creating Add on Tickets

Creating Main Tickets There are four main tickets types: Member, Non-member, Group/Region or chapter member and Concessionary

rate tickets. There is also an Add-on ticket to be used for lunch, accommodation etc.

You will only be able to use each of the main ticket types once. The Add-on ticket can be used more than once. This

is to make creating tickets easier for you and prevent the need for 10+ tickets to include all possible ticket

permutations. Users will be able to select a main ticket type and then will be offered the add-on ticket options and

they will be totalled together before payment.

• Find the event you want to set up tickets for in the Content Menu and right click it. Then click ‘Create’.

• You will then be provided with a

choice of tickets types:

• Select the one you want.

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For Member, Non-Member and Concession

tickets:

• Input the ticket name, start date and

end date of sale, and price and click

‘Save and publish’.

For the Specialist Group/Region or Chapter ticket:

• Input the ticket name, start date and end date of sale,

and price.

• For ticket type you have 3 options:

o Region/Chapter – if you’re a region or

chapter wanting your members to get a

discounted price

o Special Interest Group – if you’re a group

wanting your members to get a discounted

price

o Special Interest Group and Region/Chapter –

if you’re a chapter/region jointly putting on

an event with a group and want both sets of

members to have a discounted price

This ticket is used when the group, region or chapter putting

on the event has a discount for their own members. If a region/ chapter and a group are jointly putting on an event,

both their sets of members can use the discount. This is not validated automatically, so groups/regions/chapters

will have to check that those buying specific group discounted tickets are members of that group.

Please Note: The website will not cross-reference people buying this type of ticket against their membership so

groups/regions will have to manually check people’s eligibility by cross-referencing those who purchase this ticket

against their group or region membership list.

Creating Add on Tickets The Add on ticket can be used to include any extras someone may like to, but not need to purchase like lunch or

accommodation for example.

• As with the main tickets above, right click on your event and select ‘Add on ticket’:

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• Input a name for the ticket, so you can

identify it easily under the event

• Input a display name for the ticket – this is

how it will be shown on the website

• Input a start and end date for sale of the add

on ticket – this can be different than your

event dates

• Input a price for the ticket

• Input a capacity for the ticket – this can be

less than the total capacity for the event. Eg:

Your event has capacity for 50, but you only

have 20 possible places for lunch

• The remaining capacity box automatically

populates once published and will

automatically reduce as tickets are

purchased

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Setting up an Event Card Cards can be used for many

different purposes and can be

put on most pages. When

you’ve set up an event, it’s a

good idea to also set up a card

for that event so that you can

promote it on your pages.

Use the ‘Cards’ section of this

guide to help you decide which

type of card will work best.

When you’re ready to set up

your event card, click on your

Cards folder, then right click

on your folder and click

‘Create’ then select the type of

card you want to create.

• Complete your card as per the instructions in the ‘Cards’ section of this document.

Adding event cards to event pages On your event pages you might like to have an ’Other events you might like’ section, where you can promote other

relevant dates/events.

• On your event page, scroll to the ‘Related Events’ section and click the ‘Add Content’ button.

• Then select the ‘Section’ option.

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• Give your section a title such as ‘Other events you might like’. You can also add a description if required.

You can then select whether you would like this section ‘Centred’ or ‘Default’ (on the left).

• Click the ‘Add Content’ button again and this time add a ‘Card Container (three columns)’:

• Click ‘Add’ next to ‘Card picker’ and find your cards folder.

• Select the cards you’d like to display and click ‘Submit’.

Cards Cards can be used on a landing page to display information and provide links to other pages. There are several

types of card and some will be more suitable than others for certain types of information. Examples of each card

and their possible uses are below.

You will start with one cards folder for your group/region, but you can subdivide this with other card folders to

make finding cards in future easier. For example, you might want to add folders for ‘Event cards’ or ‘News cards’ so

that any cards made to feature an event or news item can be filed and found easily.

When you’re ready to set up your event card, click on your Cards folder, then right click on your folder and click

‘Create’ then select the type of card you want to create.

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Benefits List This card lists benefits of membership. If you have several benefits to our group or region, like a publication, event

discount, annual members’ exhibition etc, this card would be useful to display them. This card will only display as a

full-width card.

The Benefits List card will look like this on the website:

• Give your card a name – this will be how it is

named in your content tree.

• Give your card a title – this is the title that

will display on the card, on the website

• Add a description if necessary

• Next to ‘Benefits’ click ‘Add Content’.

• Enter a benefit and description (if required).

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• Click ‘Add Content’ again to add another benefit. When you’ve added all your benefits, click ‘Save and

Publish’.

Content Cards A content card displays an image, title and subtitle, description, the date and category, as well as a link to

somewhere you choose. This card would be useful for displaying links to news items, or events.

This card will look like this one the website:

Clickable Card Show Button

• Give your card a name – this will be how it is named in your content tree

• Choose what size you want the card to be. Single is essentially 1/3 the width of the page, double – 2/3rds

and triple is full width

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• Add an image from your media library by clicking the ‘+’ in the image box

• Give your card a title – this is the title that will display on the card, on the website

• Add a subtitle if necessary

• Choose a category for the card eg, Event, News, Trip etc

• Add a date for the card if relevant eg, date of event

• Add a short summary description

• Choose a CTA (call to action) link. This is where your card will lead to.

• Choose whether you want the card to be clickable, which makes the title of the card clickable, or whether

you’d like a button to show which can be edited to include an instruction ‘Learn more’, ‘Book here’ etc.

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• When you’re done click ‘Save and Publish’

Journal Cards A Journal card is useful if you have a group/region publication or newsletter that you’d like to make an archive for,

or to display the latest version on your homepage.

The Journal cards will look like this on the website:

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• Give your card a name – this will be how it

is named in your content tree.

• Choose what size you want the card to be.

Single is essentially 1/3 the width of the

page, double – 2/3rds and triple is full

width.

• Add an image from your media library by

clicking the ‘+’ in the image box

• Add in the name of the publication eg, The Journal, Travel Log etc

• Add in the title of the publication eg, December 2019 (will most likely be the date of publication)

• Choose a link in the CTA section for where you’d like to link to – this could be to a PDF document or a link

to Issuu. Please see the Linking to other pages, external pages and documents section for more on this

• Click ‘Save and Publish’

Promo Card Promo cards are ideal for simple links to your other pages, such as ‘Our Committee’, ‘Competitions’ or

‘Distinctions’, for example. These cards display text over an image, in three different ways, and the double and

triple versions will display the description also (if one is available).

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The Promo Card will look like this on the website:

Clickable card, default Show button, default

Clickable card, boxed Show button, boxed

Clickable card, centred Show button, centred

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• Give your card a name – this will be

how it is named in your content tree

• Choose what size you want the card

to be. Single is essentially 1/3 the

width of the page, double – 2/3rds

and triple is full width

• Add an image from your media library

by clicking the ‘+’ in the image box

• Give your card a title – this is the title

that will display on the card, on the

website

• Add in a description if necessary.

Remember, descriptions will only display

on double and triple sized Promo cards.

• Add in a link in the CTA section to where

you’d like this card to link to

• Select whether you would like to have the

card as a ‘Clickable card’ or for it to ‘Show

button’. Clickable card will mean the

words displayed on the image are

clickable, Show button will show a

rectangle box which links.

• Select whether you want the text on the

card to ‘Default’ (just text), ‘Boxed’ (text

in a box) or centred (just text)

• Click ‘Save and Publish’

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Spotlight Cards Spotlight cards work well for highlighting something, such as a

monthly competition winner.

Spotlight cards will look like this on the website:

• Give your card a name – this will be

how it is named in your content tree

• Choose what size you want the card to

be. Single is essentially 1/3 the width of

the page, double – 2/3rds and triple is

full width

• Add an image from your media library

by clicking the ‘+’ in the image box

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• Add in a description if necessary.

• Add in a link in the CTA section to where you’d like this card to link to

Text card A text card is useful for a static piece of text that is unlikely to need changing often, or when you don’t need an

image/link.

A text card will look like this on the website:

• Give your card a name – this will be

how it is named in your content tree

• Choose what size you want the card to be. Single is essentially 1/3 the width of the page, double – 2/3rds

and triple is full width

• Add in your text to the description box

• Click ‘Save and Publish’

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Tool Cards A tool card is a smaller 1/5 size card with an image, description and link (if

required). These can be good for Committee pages where you want to

display your committee members photo and a little about them.

The Tool card will look like this on a page:

When uploading images for use in a Tool card, it might be worth saving them in a sub-folder called ‘Tool Card

Images’ as these need to be saved specifically as Cropped Tool Card images and won’t work in other sized cards.

• Give your card a name – this will be how it is named in your content tree

• Add an image – you can only add ‘Cropped Tool Card’ images

• Add in the title of your card

• Add in your text to the description box

• Add in a link if required

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Adding cards to pages

You can read specifically how to add cards relating to events to an events page in the Events section here.

Here’s how to add cards to News pages, landing pages and your homepage.

• Click on your selected page

• Click on the ‘Add content’ button in the Content section

• Choose ‘Card container three columns’

• Click ‘Add’ in the card picker

• Navigate to your cards folder and select the card you want to add, then click ‘Submit’

Please note: If you are adding ‘Tool Cards’ to a page, these need to be added in a ‘Card

Container (five columns)’ instead.

Linking to other pages, external pages and documents

When you add a CTA (call-to-action) to a card, you can link to several places. Options include:

To link to another webpage:

• Click ‘Home’. Then find the relevant webpage in the menu. Click Submit.

To link to a document:

• Click ‘Select Media’. Find your file. Click upload if your document/image isn’t already uploaded.

To link to an external website:

• Input the link in the URL box.

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To change the name of the link:

• Input your preferred link name in the Link Name box.

• This the wording that will appear in the link box and words like ‘Book Now’, ‘Read More’, or ‘Find out more’

will help attract people to click through.

To have the link open in a new window:

• Tick the ‘Target’ checkbox to have the link open in a new window.

• This is useful to help keep people your webpages, which will stay open in its current tab.

About Us Page/Homepage Each group, region and chapter can have ‘homepage’. This is the page in the content tree denoted by either an

easel for groups, or a location pin for regions.

For groups, this page will be linked to on the My RPS dashboard for any members. It will also be linked to via any

events tagged to that group/region.

Below is a suggested layout for your group/region page:

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An ‘About Us’

section:

An ‘Events’ section:

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A ‘News’ section:

In order to create this page, you will need to create cards for each of the elements:

• A text card for your ‘About Us’ section

• Individual cards for each of the events you’d like to feature

• Individual cards for any blogs you’d like to feature

• Any other cards for other items you might like to include, such as:

o Our Committee

o Publications/Archives

o Competitions

o Members’ Exhibition

You can find out more about how to make cards in the ‘Cards’ section of this guide.

Once you have created the cards you would like for your homepage, click on your homepage and build it as follows.

• Click on your group, region or chapter page.

• Give your page a name – this will be how it is named in your content tree

• Add an image – this will be displayed at the top of your page

• Add a title and short description to explain your page

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• In the Content cards section, click ‘Add Content’ and choose ‘Section’

• Put ‘About Us’ in the title and choose default

• Click ‘Add Content’, choose ‘Card container (three columns)’ and select your About Us card

• Repeat the above three steps for any other sections you’d like (Events, Blogs, etc)

Adding a hyperlink/PDF to text

When editing text in a

Rich Text Editor, you can

insert hyperlinks.

• Input your text

and select the

word you’d like

to hyperlink.

• Then click the link icon.

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You then have several choices:

Link to an external address

Add your link to the ‘Link’ box. Click ‘Submit’.

You can choose what the link shows by

choosing a link title. Eg: ‘Read more’, ‘Find out

more’ etc.

(If you’d like the link to open in a new window

or tab (thus leaving the page the visitor is

currently on also open), tick the ‘Target’ box).

Link to an internal page

To link to another rps.org page, you can either

search in the bar below ‘Link to Page’ or click

on the arrow next to ‘Home’ to find the page

you want to link to. Click ‘Submit’.

Link to a Media item (eg: PDF)

Click the ‘Select Media’ button and find your

required item, then click ‘Submit’.

Your chosen hyperlink text should then show in the rich text editor like this:

Adding Images

You can add images to the media library in a couple of ways:

• In Umbraco, choose ‘Media’ from the top menu.

• Select your folder.

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• Click ‘Create’ to select

the type of file you want

to upload or click ‘or

click here to choose

files’ to open your

computer files for

selection.

• Select the file/image you want to upload and when done, click ‘Save’.

OR:

• When adding an image to a page via the rich text editor, you can upload an image then. (See Adding Images

to a Page).

OR

• When selecting an image for a page or card via the image selection box, you can upload as you go without

having to preload images.

• Click the plus in the image box

• Click ‘Upload’

• Select your image and choose what

size image you need

• It will then be added to your folder and you can click it and then click ‘Select’

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Adding images to a page

You can add an image to a Content page in a rich text editor. In the Content section of a page, click ‘Add Content’

and add a ‘Rich Text’ box.

• Click the image icon and find the

image you want and then click

‘Submit’. If you haven’t yet

uploaded the image, click the

image icon, navigate to the folder

where you’d like to save it, and

click Upload’ next to the search

bar. Find your image and when

it’s uploaded, click ‘Save’

• The image will then be placed in the

editor box.

The image can be resized by clicking it

and dragging the squares in the corners.

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Including credit information on images There is now a section within an image where you can add in a credit to the photographer who took the image.

• Click on any image in your Media

library

• Input the photographers name

• Click ‘Save’

This will display on the image like this:

Image sizing There are several different sizes you can use for the images, depending on where you want to use them.

For ‘Hero Images’: Upload these at 2000px wide as these span the whole width at the top of a page

For 2/3 cards: Upload at 800px wide

For 1/3 cards: Upload at 385 px wide

The website will automatically scale your image to fit the space, so it’s important that you upload your images to at

least these sizes – if you upload a small image and try to use it in a bigger space, it will be stretched/blurry. If you’re

not sure whether you want to use a 1/3 or 2/3 card, or if you think you might use the images twice for two

different sizes, upload it in the biggest size required. I would advise against uploading everything at 2000px wide

though, as bigger files will slow down the website.

Adding video to a page

• You can add an image to a page in a

rich text editor. In the Content

section of a page, click the and add a

‘Rich Text’ box.

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• Input the URL (web address) of the video and

click ‘Retrieve’. The video will appear below with

height and width options.

•

• Click ‘Submit’ and your video will be inserted into

the rich text box. Publish the page to see it live.

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Landing Page Example Landing pages allow you to add different blocks to a page with short descriptions and links through to pages with

more information. You can also use text cards on these pages if you need more room for text whilst still having the

ability to add cards.