Subcouncil - Matters Receiving Attention Report

Subcouncil - Matters Receiving Attention ReportSubcouncil 2

Agenda Item No: 02SUB 14/2/2018 1 SECURING OF ERF 4141, JACARANDA STREET, PROTEA HEIGHTS, BRACKENFELL

Author: Amelia Van Rhyn;

How Resolved: Consensus

Meeting Date: 2018/02/21

Outstanding: 800

Directorate: TRANSPORT & URBAN DEVELOPMENT AUTHORITY

Department: Development Management

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Preamble:

17 February 2021:

Gerda Du Plessis was: Property Management was present for the item. The Subcouncil 2 Manager informed the meeting that she received the timelines from the department in terms of the execution of the item. Ms G Du Plessis: Property Management informed that on the 10 February 2021 she had at the Tygerberg Regional Office wherebythe proposed timelines were discussed for item, Securing of Erf 4141, Jacaranda Street, Protea Heights, Brackenfell. She further informed the meeting that in total the department is proximately sitting with twenty-one (21) months from now in terms of signing the lease agreement. She mentioned as communicated in previous meetings, this will fall in line with the timeframes proposed by the Protea Academy High School, as they indicated that they too need to require two (2) years before they can start developing this site. At the meeting with the Subcouncil 2 Manager the heritage status was also discussed in terms of the building on the property.

The department also presented memorandum that was drafted by Heritage for the Property Department in terms of the status of the property. The status of the property is that the Property Department would still have to Western Cape Heritage to obtain the Heritage status to remove the building. The property also need to go through process of disposal of demolition by disposal which Mr P Strumpher: Property Management will then attend too whereby he also made timeframes available. Ald M Nieuwoudt requested that in this two years’ period whereby the lease agreement is in place, who is the responsible official working with the lease in terms of the maintenance and caring of that site. Ms DG Du Plessis responded that there is still a tenant on that property and in terms of the lease agreement of the property the tenant is responsible for the maintenance and security of the property. Ald M Nieuwoudt informed the meeting that the department is misled in the process. The Lions Club only has a demarcated area and who is responsible for the rest of the property. The meeting was informed that the department will go back and check the lease agreement and revert back in writing to the Subcouncil 2 Manager who is responsible for the property Mr P Strumpher informed the meeting via email that the necessary documents were enquired for the demolition of the building. The City’s Heritage department confirmed that an approval of Western Cape Heritage is required. Her further mentioned that he does have all enquired documents accept the (1.2) approval of payment with the correct reference number and (1.72) the comment of the registration body. He is only waiting on feedback as to which to approached and unfortunately there is costing involved and do not know who will be responsible for the costing thereof. Once the Western Cape Heritage issued the approval for the demolishment, approval will be obtaining from the full Council. In terms of the MATR demolishment it will then be considered as a disposal and entails the full process amongst others valuation and public participation. It is very difficult to link a timeframe to these processes and leases of the remainder should continue and run parallel to the demolishment process. Ald M Nieuwoudt enquired who is responsible for the property and that the process be started urgently.

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Resolution Details:

17 February 2021:

RESOLVED unanimously by Subcouncil 21. That the item remains on the Matters Receiving Attention;2. That Ms G Du Plessis revert back to the lease agreement and provide feedback in writing to the Subcouncil 2

Manager who is really responsible for the property.

ACTION: (i) GERDA DU PLESSIS (ii) BONGANI MALI-SWELINDAWO (ii) AMELIA VAN RHYN FOR INFORMATION: RACHEL SCHNACKENBERG

Preamble History

Meeting Date Preamble

2019/04/25

Resolution History

Meeting Date Resolution

2021/01/20 20 January 2021

RESOLVED unanimously by Subcouncil 21. That the item remains on the Matters Receiving Attention;2. That the Subcouncil 2 Manager keep in touch with Property Management Department and

to inform the ward councillor of the status continuously to prevent delays to finalise the process.

ACTION: (i) GERDA DU PLESSIS (ii) BONGANI MALI-SWELINDAWO (ii) AMELIA VAN RHYN FOR INFORMATION: RACHEL SCHNACKENBERG

2020/11/18 RESOLVED unanimously by Subcouncil 21. That the item remains on the Matters Receiving Attention;That a letter be forwarded to the

department, Property Management to stop with any heritage investigations and rather request for a demolition permission and determine when the agreement of lease will be signed;

2. That the matter be escalated to the City Manager and that disciplinary action be requested against the Property Management department for non-service delivery against the department;

3. That this particular erf be placed on the risk register for possible invasion.ACTION: (i) GERDA DU PLESSIS (ii) BONGANI MALI-SWELINDAWO (iii) AMELIA VAN RHYN (iv) RACHEL SCHNACKENBERGINFORMATION: SECRETARIAT

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2020/10/21 21 October 2020:

The following correspondence received from Gerda Du Plessis: Property Management. A meeting was held between the City, the Protea Heights Academy, and the Lions Club. All parties agreed that it would be in the best interest of the community if the City can find a way to accommodate both the Lion’s Club and the Academy on this property, even if it means that the current Scout hall must be relocated to a different footprint on the property. The status of the heritage building on the site, albeit dilapidated, is also being investigated with a view to determine whether the remains of the building can be demolished. This will require an application to Western Cape Heritage as well as approval from Council for the demolition, as demolition is defined as a disposal in term of the MFMA. These matters are currently being pursued. G Du Plessis: Property Management will attend the next Interim Act Meeting to provide further feedback. Ald M Nieuwoudt informed the meeting that the City already assess and enquired the heritage status of the building. That specific building has no heritage status and was burned down. She requested that the department do not waste unfruitful expenditure and time and rather request for a demolition permission. RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention.2. That the item be discussed at the next Interim Act Meeting;3. That a letter be forwarded to the department, Property Management to stop with any

investigations and rather request for a demolition permission and determine a date when the contract will be sign.

ACTION: (i) GERDA DU PLESSIS (ii) BONGANI MALI-SWELINDAWO (iii) AMELIA VANR HYN INFORMATION: SECRETARIAT

2020/08/26 RESOLVED unanimously by Subcouncil 21. That the item remains on the Matters Receiving Attention;2. That the item will be discussed at the next Interim Act

ACTION: (i) Rheinhardt Van Wijk (ii) Gerda Du Plessis

2020/04/29 From: Amelia Van Rhyn <[email protected]>Sent: Wednesday, 01 April 2020 18:07To: Marian Nieuwoudt <[email protected]>Cc: Monique Bending <[email protected]>Subject: FW: Request for Transfer of property erven 4141 and 501, Brackenfell, to WCG public works for development and use by WCED Protea Heights Academy high school as sport facilities Dear Alderman, For information, kindly see below. Regards Amelia van RhynManager: Subcouncil 2Urban Management – Area North Subcouncil 2 Offices, 87 Brighton Road, KraaifonteinTel: 021 444 1132|083 494 0429 Email: [email protected] | CCT Media and News | Report a fault | Account Queries | Water

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Restrictions From: Rheinhardt Van Wijk <[email protected]>Sent: Tuesday, March 10, 2020 2:13 PMTo: Shane Hindley <[email protected]>; Rachel Schnackenberg <[email protected]>Cc: Zubeida Sadan <[email protected]>; Wendy Kiva <[email protected]>; Jacqui Gooch <[email protected]>; Lesline Mcglen <[email protected]>; Gerrit Coetzee <[email protected]>; Amy E Meyer <[email protected]>; Darryll Williams <[email protected]>; Pakama Mlandu <[email protected]>; Jerome R Harry <[email protected]>; Wendy Horn <[email protected]>; [email protected]; Amelia Van Rhyn <[email protected]>Subject: RE: Request for Transfer of property erven 4141 and 501, Brackenfell, to WCG public works for development and use by WCED Protea Heights Academy high school as sport facilities Good Day Mr Hindley Thank you for getting back to me. I will make contact with you to provide your Department with the requirements for the submission of the lease request as well as the contact details for this Department’s Regional Office whom would process the request. Regards Rheinhardt van Wijk Pr. PlnProject Manager: Optimisation and Rationalisation – Property ManagementEconomic Opportunities and Assets Management 13th Floor, 4 Bay, Administrative Civic Centre, 12 Hertzog Boulevard, Foreshore, Cape TownTel: 021 400 9196 | Email: [email protected] | Web: www.capetown.gov.za CCT Contacts | CCT Media and News | Report a fault | Account Queries | Water Restrictions

From: Shane Hindley <[email protected]>Sent: Tuesday, 10 March 2020 12:54 PMTo: Rheinhardt Van Wijk <[email protected]>; Rachel Schnackenberg <[email protected]>Cc: Zubeida Sadan <[email protected]>; Wendy Kiva <[email protected]>; Jacqui Gooch <[email protected]>; Lesline Mcglen <[email protected]>; Gerrit Coetzee <[email protected]>; Amy E Meyer <[email protected]>; Darryll Williams <[email protected]>; Pakama Mlandu <[email protected]>; Jerome R Harry <[email protected]>Subject: RE: Request for Transfer of property erven 4141 and 501, Brackenfell, to WCG public works for development and use by WCED Protea Heights Academy high school as sport facilities Dear Mr Van Wijk Enclosed correspondence refer. Although the subject line refers to transfer of property, the enclosed letter received from the Western Cape Education Department refers to the leasing of Erven 4141 and 501 Brackenfell from the City of Cape Town for utilization by Protea Heights Academy High School. The Western Cape Department of Transport and Public Works supports the lease of the properties and it will be appreciated if the City of Cape Town would advise its requirements in order to take the proposed lease forward. Regards Shane Hindley

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Immovable Asset ManagementTransport and Public WorksWESTERN CAPE GOVERNMENT

2020/02/19 Ald M Nieuwoudt indicated that she was unhappy with the reply of the department that the report would be submitted to the Subcouncil in April 2020. She requested that Ald J Vos be informed that no public participation process has taken place yet despite the undertaking of the department that It would be done. The report will therefore not be submitted in time. RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That the matter be referred to the MAYCO member, Ald J Vos, as the public participation

process has not been undertaken yet, despite the undertaking that it would happen.ACTION: SECRETARIATINFORMATION: GODFREY VAN WYK/ RHEINHARDT VAN WIJK

2019/11/20The meeting was informed that the department is awaiting an application from Western Cape Government DTPW to proceed with the land transaction. A letter of authority from the DTPW will suffice to enable the application process. The completed application needs to be submitted to the Property Department, Tygerberg Region, Goodwood Municipal Officers, to be considered for a public school Sports Facility. RESOLVED unanimously by Subcouncil 2

RESOLVED unanimously by Subcouncil 21. That the item remains on the Matters Receiving Attention;2. That the school complete an application to proceed with the land transaction for the use of

a sports facility and besubmitted by the Property Management Department in Goodwood.

ACTION: GODFREY VAN WYK/RHEINHARDT VAN WIJKINFORMATION: AMELIA VAN RHYN

09.01.2020 - Feedback from Rheinhardt van Wijk: Project Manager: Optimisation and Rationalisation – Property ManagementEconomic Opportunities and Assets Management I have drafted a report to obtain authority from my director to commence with a public participation process (ppp) to initiate the proposed lease. Once authorised, I will facilitate the said public participation during the month of February (30 Day period) during which we will notify Subcouncil, Internal Departments and place a notice in the media regarding the City’s intent to lease the subject properties to the Protea Heights High School for sport fields. At the conclusion of the PPP, this department will draft the relevant authorities required in terms of the MFMA: Municipal Asset Transfer Regulation and submit a report to Subcouncil for consideration. I anticipate that this will be received by Subcouncil during the April sitting. I trust that this is in order. Regards Rheinhardt van Wijk Pr. PlnProject Manager: Optimisation and Rationalisation – Property ManagementEconomic Opportunities and Assets Management

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2019/10/16 RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That an updated response on the matter be requested from Godfrey Van Wyk: Head:

Optimisation and Rationalisation, Property Management.ACTION: GODREY VAN WYKINFORMATION: AMELIA

2019/08/14RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That a progress report regarding the application for erf 4141 by the Department of Public

Works in respect of Erf 4141 Brackenfell be requested from the Mayco member of Property Management, Cllr J Vos.

ACTION: AMELIA VAN RHYNINFORMATION: CLLR J VOS

2019/04/25 RESOLVED by Subcouncil 2 1. That the adversity of TDA to the disposal of the property and the recommended preference for a lease agreement to be entered into by the City in respect of erf 4141 Protea Heights be confirmed; 2. That the Property Management department provide guidance regarding the way forward with the procedures to be followed; 3. That a letter of thanks be forwarded to Property Management , all the other role players, Messrs P Grobler and F Prince,including Cllr S Diamond. FOR INFORMATION: CEDRIC DANIELS FOR ACTION : 2) PIETER STRüMPHER

Department: Environmental Management Responsible Officer(RO): Cedric Daniels

Response Date Comment from RO

2018/10/31 Based on outcome of SC meeting I am listed on the MRA document to be notified "FOR INFORMATION". The intended outcome of SC decision is to make the land available to the school. This requires a property disposal process for which neither I or my department is responsible. Peter Strumpher has indicated the officials within the Property Management department that needs to be engaged. To my knowledge disposal resorts under Andre Human and he is likely to refer the matter to Tania Lewis.

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Agenda Item No: 02SUB 28/10/2018 2 LATE ITEM: MOTION TO SUBCOUNCIL 2: ROADS INFRASTRUCTURE NORTHERN AREAS: R300 & N1 TO RESIDENTIAL AREAS

Author: Amelia Van Rhyn;Grant Twigg



Outstanding: 630

Directorate: AREA-BASED SERVICE DELIVERY

Department: Area 1

Preamble:

17 Feburay 2021:

The Subcouncil 2 Manager informed the meeting that the Subcouncil 2 office received a Memorandum from Minister B Madikizela informing the Subcouncil 2 Office of the latest progress on the Roads Infrastructure Northern Areas: R300 & N1 to the Residential Areas. She therefor requested that a formal resolution be taken in order to take the matter further.The meeting was informed that feedback from Minister B Madeikizela be acknowledge, but that the information provided in the memorandum is not sufficient and therefor Ald M Nieuwoudt, Cllr B Hansen and Cllr R Bresler will compile a motion to take it further in order for Subcouncil 2 to reach a successful outcome on the above mentioned motion.

Resolution Details:

17 February 2021:

RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the Matters Receiving Attention;

2. That the feedback of Minister B Madikizela on the Roads Infrastructure Northern Areas: R300 & N1 to the Residential Area be acknowledge;

3. That Ald M Nieuwoudt, Cllr B Hansen and Cllr R Bresler together, compile a new motion to take the matter further in order for Subcouncil 2 to reach a successful outcome in terms of (ii) above.

ACTION: ALD M NIEUWOUDT/CLLR B HANNSEN /CLLR R BRESLER INFORMATION: SECRETARIAT

Preamble History

Meeting Date Preamble

2019/09/18Ald M Nieuwoudt requested that the invitation be extended to SANRAL, all relevant role-players, as well as the Minister of Transport and Public Works, Mr B Madikizela. Her understanding is that there is already provision for budget at Provincial Government for the design impact study.

2019/04/25

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Resolution History


2021/01/20 20 January 2021


1. That the item remains on the Matters Receiving Attention;2. That the item will be discussed at the February 2021 Subcouncil 2 Activity Day with all the

necessary role-players to address the current situation on the Roads Infrastructure of the R300 and N1 to the residential areas.

ACTION: AMELIA VAN RHYN INFORMATION: SECRETARIAT

2020/10/21 21 Ocotber 2020:

The Subcouncil 2 Manager informed the meeting that a reminder was forwarded to Ald M Nieuwoudt regarding the letter to be drafted and sign by Cllr B Hansen. Feedback has been received from Mark Pinder: Transport Planning who indicating that a work planned for SANRAL for the City Metro and six projects are identified, and all will be completed by March/April 2021. The following plans is are in place:

1. N1: Old Oak to Brighton Road;2. N1: Brighton Road to Koelenhof;3. N1/R300: Completion of Stellenberg IC;4. N2: Swartklip to Baden Powell;5. N2: De Beers to Broadlands.6. N2: Broadlands to Sir Lowry’s Pass.

Cllr B Hansen informed the meeting that from her side she did liaise with the office of the Mayco Member: Transport, Cllr F Purchase whereby they confirmed that a meeting is scheduled to discuss the matter, but never receive feedback of the meeting. Her office is still awaiting on feedback on the matter. Ald M Nieuwoudt responded that she did write the motion but would like to propose a decision that the Subcouncil engage with the Minister and SANRAL at the same time. She enquired if the suggestion can be considered. The chairperson agreed that it is in order and support the suggestion. RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That feedback from the Mayco Member: Transport, Cllr F Purchase is still awaiting;3. That a proposed decision of a simultaneous meeting be arrange with the Minister and

SANRAL to address the current situation;4. That the motion awaiting from Ald M Nieuwoudt be tabled at the next Subcouncil 2

Meeting. ACTION: (i) ALD M NIEUWOUDT (ii) CLLR BRENDA HANSEN INFORMATION: L O RYAN/SECRETARIAT

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2020/08/26 RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That the next date of meeting with Cllr F Purchase be communicated to the Subcouncil 2

manager.3. That an urgent letter (from Ald M Nieuwoudt and Cllr R Bresler) be submitted to the

Chairperson for the City Manager’s attention in terms of the progress and investigation of the Roads Infrastructure Northern Areas: R300 and N1 to the Residential Areas.

4. That a similar letter be forwarded to Province. ACTION: CLLR BRENDA HANSEN INFORMATION: L O RYAN/SECRETARIAT

2020/02/19 The Subcouncil 2 Manager informed that a meeting date is still awaited. The office of the Subcouncil 2 Chairperson is following the matter up with the offices of Ald F Purchase and Minister B Madikizela. Ald M Nieuwoudt commented that the delay is not acceptable and suggested that the Subcouncil Chairperson take the matter up directly with for the Premier’s office and copy the Mayor in for information.


1. That the item remains on the Matters Receiving Attention;2. That the matter of the delay in the meeting between the Minister of Transport and Public

Works, Minister B Madikizela regarding the roads infrastructure in the Northern areas and the R300 & N1 to the residential areas BE ESCALATED to the Mayor and the Premier’s office.

ACTION: SUBCOUNCIL CHAIRPERSON INFORMATION: L O RYAN/SECRETARIAT

2020/02/19 The Subcouncil 2 Manager informed that a meeting date is still awaited. The office of the Subcouncil 2 Chairperson is following the matter up with the offices of Ald F Purchase and Minister B Madikizela. Ald M Nieuwoudt commented that the delay is not acceptable and suggested that the Subcouncil Chairperson take the matter up directly with for the Premier’s office and copy the Mayor in for information.RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That the matter of the delay in the meeting between the Minister of Transport and Public

Works, Minister B Madikizela regarding the roads infrastructure in the Northern areas and the R300 & N1 to the residential areas BE ESCALATED to the Mayor and the Premier’s office.

ACTION: SUBCOUNCIL CHAIRPERSON INFORMATION: L O RYAN/SECRETARIAT

2019/10/16 RESOLVED

1. That the item remains on the Matters Receiving Attention;

2. That a meeting be arranged with all the relevant role-players including SANRAL and the Minister of Transport and Public Works, Minister B Madikizela.

ACTION: SECRETARIAT

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2019/09/19 RESOLVED

1. That the item remains on the Matters Receiving Attention;2. That a meeting be arranged with all the relevant role-players including SANRAL and the

Minister of Transport and Public Works, Minister B Madikizela. ACTION: AMELIA VAN RHYN

2019/04/25 MOTION BY ALD G TWIGG: ROADS INFRASTRUCTURE NORTHERN AREAS R300 & N1 ACCESS TO RESIDENTIAL AREAS RESOLVED unanimously by Subcouncil 2 a) That the motion by Ald G Twigg be noted and BE CARRIED; b) That the Acting Commissioner of the Transport and Urban Development Authority (TDA) be requested to submit the funding for, planning and implementation of the extension of the R300, from the N1 to Wellington Road, for discussion at the next City/SANRAL/Provincial Liaison Committee as a matter of urgency. ACTION: AMELIA VAN RHYN

2019/01/23 Still awaiting on feedback. RESOLVED That the item remains on the Matter Receiving Attention. ACTION:AMELIA VAN RHYN

Department: Public Transport Responsible Officer(RO): Gershwin Fortune

Response Date Comment from RO

2019/08/06 The following feedback on the matter was received from Mark Pinder. The status at the moment is an in principle decision to proceed with the first phase of the project to the north by Province. They are in discussion with SANRAL on how they could assist the City financially and in other ways. This will end with an MOA between the two (2) parties. The Stellenbosch interchange need to be completed and this belongs to SANRAL. They are in the process of appointing consultants to do the detailed documentation to commence.Often this is a lengthy process that needs to be overcome. They are confident that all the parties will ensure that the project will be in place. Funding was set aside by Province for the 2021 financial year for construction, even if it only entails the one section of the road. The other section will be attended to a year from now. A consultant has been appointment and soon all role-players will be informed accordingly. Ald M Nieuwoudt suggested further engagement to be facilitated to understand the alignment of the road and what processes will be followed in order for the City to access the processes of properly requiring and ERA’s in order to prevent delays where construction commences due to processes not being in place.

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Agenda Item No: 02SUB 40/9/2019 3 4-IN-1 PROJECT, WALLACEDENE Author: Diaan Rangole;



Outstanding: 390

Directorate: URBAN MANAGEMENT

Department: Area Management

Preamble:

17 February 2021:

Subcouncil 2 Manager informed the meeting that the Wallacedene 10B Housing Upgrade Project (4-in-1 Wallacedene) is ongoing.

She further mentioned that she will follow up on the naming process for the area as requested at the previous Subcouncil 2 Meeting to create a caring sense of place for the beneficiaries.

Resolution Details:

17 February 2021:

RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That a public participation process be followed with the beneficiaries of the 4-in-1 Wallacedene to start with a

naming process in order to create a feeling of a caring sense of place. ACTION: D RANGOLEINFORMATION: (i) WALEED ADAMS (ii) AMELIA VAN RHYN

Resolution History


2021/01/20 20 Janaury 2021


1. That the item remains on the Matters Receiving Attention.2. That a public participation process be followed with the beneficiaries of the 4-in-1

Wallacedene to start with a naming process in order to create a feeling of a caring sense of place.

ACTION: D RANGOLEINFORMATION: (i) WALEED ADAMS (ii) AMELIA VAN RHYN

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2020/10/21 21 October 2020:

The following feedback status on the Wallacedene 4 in 1 was received from D Rangolie: Project Manager: Informal Settlements Upgrades. After the last report at the Subcouncil meeting there was further delays which was caused due to the violent protests in the area. The contractor had to close the site for two weeks due to threats received from the protesters. However, there was no invasion and no damage to the property. The stoppage did however result in more costs due to contractor standing still. Construction is currently at 86% overall for the project. Phase 1 of the project has been completed are nearly done with Phase 2. Completion of the civil engineering services is set for 27 November 2020. Toilets and standpipes will be delivered to the beneficiaries as soon as services are approved by the line departments. Also, Eskom will commence with electrification of the whole area in January 2021. A formal report will be submitted to the next Subcouncil 2 Meeting. RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That a formal feedback report be submitted at the next Subcouncil 2 Meeting.

ACTION: D RANGOLEINFORMATION: (i) WALEED ADAMS (ii) AMELIA VAN RHYN


1. That the item remains on the Matters Receiving Attention;2. That quarterly reports be submitted to the Subcouncil 2 Office in order to monitor the

project. ACTION: D RANGOLEINFORMATION: WALEED ADAMS

2020/02/19 The Subcouncil Manager placed on record that neither she nor the acting Subcouncil Manager was invited to a meeting held between D Rangole, Cllr Hansen and Ald G Twigg. The Subcouncil Chairperson informed the meeting that the department will be present at the nextSubcouncil 2 meeting to provide feedback. RESOLVED unanimously by Subcouncil 2.

1. That the item remains on the Matters Receiving Attention;2. That quarterly feedback be provided at the Subcouncil 2 Meetings for oversight purposes.3. That D Rangole will be present at the next Subcouncil meeting with feedback.

ACTION: D RANGOLEINFORMATION: WALEED ADAMS

2019/09/18RESOLVED

1. That monthly feedback be given at every Subcouncil 2 Meeting for oversight purposes.ACTION: SECRETARIATINFORMATION: AMELIA VAN RHYN

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Agenda Item No: 02SUB 41/9/2019 4 MOTION BY ALD MARIAN NIEUWOUDT: ENSURING STREET/ROAD SAFETY

Author: Amelia Van Rhyn



Outstanding: 390

Directorate: TRANSPORT

Department: Network Management

Preamble:

17 February 2021:

The meeting was informed that a detailed report will be submitted to the Subcouncil 2 in April 2021.

Resolution Details:

17 February 2021:


1. That the item remains on the Matters Receiving Attention;2. That it BE NOTED that a report requesting authority to commence public participation should serve before the

Transport Portfolio Committee on 4 March 2021, whereafter the report will be submitted to Subcouncil 2 in April 2021.

ACTION: SEAN GLASS

Resolution History


2021/01/2020 January 2021


1. That the item remains on the Matters Receiving Attention;2. That the aim of the technical drafting process, legislative review and Portfolio Committee

report of 4 February 2021 BE NOTED;3. That it BE NOTED that a report requesting authority to commence public participation

should serve before the Transport Portfolio Committee on 4 March 2021, whereafter the report will be submitted to Subcouncil 2 in April 2021.

ACTION: SEAN GLASS

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1. That the item remains on the Matters Receiving Attention.2. That all the necessary documentations pertaining to the Ensuring Street/Road Safety

Policy has been submitted to the Speaker’s Office for further assistance. ACTION: SPEAKER’S OFFICE/ KEITH MILLER INFORMATION: (i) AMELIA VAN RHYN (ii) SECRETARIAT

2020/02/19 Ald M Nieuwoudt commented that the concept note provided by the department cannot be accepted and suggested that the Subcouncil refer the matter back urgently. She commented that councillors need to ensure that roads are safe. Nowhere does it say that it is subject to the availability of any budget. The policy reflects an attitude that the City is not prepared to assist. RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the matters receiving attention.2. That the concept notes that the concept notes (dated 17/01/19) NOT BE ACCEPTED as it

does not address the circumstances outlined in the motion submitted by Subcouncil 2. ACTION: ERNEST SASS INFORMATION: SEAN GLASS / ALD F PURCHASE

2019/10/16 RESOLVED unanimously by the Subcouncil 2 that the concept note and times phase linked to the execution of the Motion by Alderman M Nieuwoudt: Ensuring Street/Roads Safety BE REQEUSTED. ACTION: AMELIA VAN RHYN / SECRETARIAT/ SEAN GLASS/ DANIEL SULLIVAN

2019/09/18 Resolved unanimously by Subcouncil 2 that the motion by Ald M Nieuwoudt be CARRIED.

1. PROBLEM STATEMENTEnsuring public road safety in residential areas by means of relevant policy development.

1. DECISION-MAKINGSubcouncil 2 is requested to support the following recommendation:

1. That the Roads and Transport PC be requested to assess and reformulate the current traffic calming policy so as to include the enforcement of traffic calming;

2. That the policy be amended to include the following:3. Declaration of demarcated areas as traffic calming areas;

b) That in these areas, stop street intersection and pedestrian crossings be lined with rubber bollards to force vehicles to stop;c) That a process be developed enabling communities to submit traffic calming plans to Council for approval. The policy requires developers of group and/or cluster complexes to provide traffic calming at access routes to these housing complexes. ACTION: SEAN GLASS/ GARTH ELLIOTT INFORMATION: SECRETARIAT/ AMELIA VAN RHYN

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Agenda Item No: 02SUB 22/10/2019 5 PRESENTATION: SUBCOUNCIL 2 WATER MANAGEGEMENT DEVICES

Author: Bertus Saayman



Outstanding: 370

Directorate: WATER AND WASTE SERVICES

Department: Water and Sanitation Management

Preamble:

17 February 2021:

The Subcouncil 2 manager informed the meeting that the matter is ongoing and the department was present at the January 2021 Subcouncil 2 meeting and no questions arose.

Resolution Details:

17 February 2021:


1. That the item remains on the Matters Receiving Attention and that it be fast tracked.2. That the department provide regular feedback to the Subcouncil 2 on the progress with the court proceedings.

ACTION: ABOUBAKAR JOSEPH / BERTUS SAAYMAN

Resolution History



1. That the item remains on the Matters Receiving Attention;2. That the item is in the preparation stage to issue a summons;3. That the process will take under the guidance of attorneys and legal counsel advice.4. That the department be approached to find out how the Subcouncil can receive progress

on the matter and if the Subcouncil can be included in the communication to the Director: Legal Services as a monitoring tool.

ACTION: ABOUBAKAR JOSEPH INFORMATION: BERTUS SAAYMAN

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2020/02/19 The meeting was informed that the presentation will be done at the next Subcouncil 2 meeting. RESOLVED unanimously by the Subcouncil 2

1. That the item remains on the Matters Receiving Attention and that legal advice be obtained from the Legal department;

2. That Aboubakar Joseph and team be requested to present the technical aspects of the Water Management Devices at the next Activity day.

ACTION: SECRETARIAT/ ABOUBAKAR JOSEPHINFORMATION: BERTUS SAAYMAN From: Bertus Saayman <[email protected]>Sent: 12 August 2020 10:29To: Amelia Van Rhyn <[email protected]>Cc: Motale Selesho <[email protected]>; Yusuf Adam <[email protected]>; Aboubakar Joseph <[email protected]>; Omar Salie <[email protected]>; Fasiegh Dollie <[email protected]>; Siyabulela Bashe <[email protected]>; Ntomboxolo Faku <[email protected]>Subject: RE: Wmd devices Morning, Please note that the request for a court date is premature. This item is in legal process. The matter is in preparation stage to issue a Summons. The process forward will take place under guidance from attorney’s and legal Counsel’s advice. Trust this will suffice. Regards Bertus

2019/11/20Ald M Nieuwoudt alluded the meeting that the Subcouncil had several lengthy discussions on this matter and need to distinguish the legal framework of the tender. Also, what strategy needs to be followed in order to secure if there is control over the water that the City supply and in such a way determine the upkeep of a device that is not working. She requested that the Subcouncil 2 Office engage with the technical staff to understand the technical aspect of the Water Management Device. She advises that Subcouncil 2 obtain legal advice on the matter for the way forward. RESOLVED unanimously by the Subcouncil 2 that the item remains on the Matters Receiving Attention and that legal advice be obtained from the Legal department. ACTION: BERTUS SAAYMAN/ MICHAEL WEBSTER

10.01.2020 - Feedback from Bertus Saayman: Water & Sanitation Serives (WDM)

Firstly you would be aware of the e-mail that was previously send by Alderman Limberg (see attached) dd 15/3/2019 which essentially states that:

• Rollout of WMD has been temporarily suspended until such time as a contractual dispute with them is resolved.

• The City is not legally in a position to disclose any further information regarding this matter. As regards to the contractual dispute referred to above:

• The specific dispute referred to above with one of the suppliers was resolved and the contract allowed to continue based on the advice from the legal section.

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• The other supplier, based on previous engagement, was already in mediation process with the City and such dispute is still outstanding.

As regards to the outstanding legal issues, the City’s legal section is assisting the Water and Sanitation Department. As regards to the latest resolution:

• Distinguish the legal framework of the tender• Sub-Council 2 obtain legal advice on the matter for the way forward• What strategy needs to be followed in order to secure if there is control over the water that

the City supply and in such a way determine the upkeep of a device that is not working.(I requested guiding notes and received the following)

• Whatever device is used need to enable ◦ City effective control of supply of water to the erf◦ To define the cost and maintenance plan for the life span of the device

• We have forced customers t pay for an device. We now have to replace it again. Who will be paying?

Me van Rhyn:- As a rule customers will not pay for the water management devices, the only exception was during the drought where the devices were used to reduce consumption at non-indigent properties that contravened the restriction measures. Replacement of meters is performed from the budget provided for replacement of meters. The cost for meters still under guarantee is carried by the supplier.- The strategy regarding domestic meters are currently at a sensitive stage in obtaining political buy-in and it can only be communicated in a controlled manner to prevent messages going out to the public before full internal approval has been obtained. It would therefore be appropriate for the sensitive issues to be placed on hold until approval is received to release. (Would recommend that this mail not be used as part of official documentation to Sub-Council).- The issue of the technical workings can however be addressed. Donovan / Fasiegh / Yusuf – See request for engagement with the technical staff to understand the technical aspect of the Water Management Device – next meeting is 22/1/2020.

Bertus Saayman

12 August 2020From: Bertus Saayman <[email protected]>Sent: 12 August 2020 10:29To: Amelia Van Rhyn <[email protected]>Cc: Motale Selesho <[email protected]>; Yusuf Adam <[email protected]>; Aboubakar Joseph <[email protected]>; Omar Salie <[email protected]>; Fasiegh Dollie <[email protected]>; Siyabulela Bashe <[email protected]>; Ntomboxolo Faku <[email protected]>Subject: RE: Wmd devices Morning, Please note that the request for a court date is premature. This item is in legal process. The matter is in preparation stage to issue a Summons. The process forward will take place under guidance from attorney’s and legal Counsel’s advice. Trust this will suffice. Regards Bertus

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2019/10/16 RESOLVED unanimoulsy by Subcouncil 2 that the item remains on the Matters Receiving Attention and that written feedback be obtained in this regards

ACTION: BERTUS SAAYMANINFORMATION: AMELIA VAN RHYN

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Agenda Item No: 02SUB 38/11/2019 6 MOTION BY CLLR B HANSEN : ISSUES OF DESIGNATED LESS FORMAL TOWNSHIP ESTABLISHMENT IN WARD 111 (WALLACEDENE)

Author: Brenda Hansen;



Outstanding: 345


Department: Mayoral Urban Regeneration Programme

Preamble:

17 February 2021:

The meeting was informed that the request for ED: Osmal Asmal to attend our Subcouncil 2 meeting of today was forwarded to him, but he could not be in attendance due to him that need to attend a consultation with National Treasury. He indicated that this is an important subject and will take the matter up with the SPE Directorate to do representation on the matter.

Resolution Details:

17 February 2021:


1. That the item remains on the Matters Receiving Attention;2. That provision be made for an overlay zone for the less formal areas situated in the Subcouncil 2.3. That ED: Osmal Asmal: Spatial Development Department was not present at the February 2021 Subcouncil 2

meeting due to him that had to attend a consultation with National Treasury, but will take the matter up with the SPE Directorate to do a representation on the matter.

ACTION: AMELIA VAN RHYN

Resolution History


2021/01/20 20 Janaury 2021


1. That the item remains on the Matters Receiving Attention;2. That provision be made for an overlay zone for the less formal areas situated in the

Subcouncil 2.3. That ED: Osmal Asmal: Spatial Development Department be invited to the next Subcouncil

2 Meeting to provide more clarity on the matter (ii) above. ACTION: AMELIA VAN RHYN

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1. That the item remains on the list of Matters Receiving Attention;2. That this is a pilot project that is done with other areas for example; Du Noon and

thereafter implementation will take place in the Wallacedene area. ACTION: SECRETARIAT

2020/02/19 RESOLVED unanimously

1. That the item remains on the list of Matters Receiving Attention;2. That councillors forward examples of the specific circumstances in their ward and come up

with proposals on what outcomes in their wards need to be achieved for the less formal township establishments.

ACTION: ALL WARD COUNCILLORS

2019/11/20 RESOLVED unanimously by the Subcouncil 2 that the motion submitted by Cllr B Hansen BE CARRIED that

1. The Executive Director: Spatial Planning & Environment (or, in conjunction with the Executive Director: Urban Management) conduct the following investigations:

1. A survey to determine the improvements and encroachments that occurred that triggered

land use and zoning requirements;2. An analysis of the pressure and demands on the basic municipal infrastructure that

resulted in the disruption in the provision of service delivery be done;3. A study relating to service delivery requests pro-active and reactive repairs and

maintenance works conducted and determine the financial implications due to disruption to service delivery, i.e service delivery, electricity disruption, water supply demand management, etc;

4. An assessment of the state of urban environment of the area to be assessed relating to the supply and demand for housing, local economy, property market and current services and infrastructure and to be considered as part review of the Spatial Development Framework;

1. A system of legal requirements and regulations be

implemented as a tool for better urban management be made applicable to the land in order as guiding framework towards development, land use, zoning and related matters; 3) That urban decay and neglect of the area be dealt with in an integrated manner with line departments and functionaries in an area-based manner to increase opportunities towards a focused attention improving the general state of the environment and the quality of life of the residents. FOR ACTION: OSMAN ASMAL: EXECUTIVE DIRECTOR : SPATIAL PLANNING AND ENVIRONMENT FOR ACTION: PHILEMON MASHOKO:EXECUTIVE DIRECTOR: URBAN MANAGEMENT

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Agenda Item No: 02SUB 39/11/2019 7 BLUE RIDGE INTEGRATED REC FACILITY 4 NT USDG CPX.011614-F1




Outstanding: 345



Preamble:

17 February 2021

Mr J Van Niekerk was present for the item. He gave a short presentation on the entire site development plan on the project CPX.011614-F1: Blue Ridge Integrated Recreation Facility 4 NT USGD- Project and informed the meeting that there is a lot of progress made in the last six (6) months. He informed the meeting that the current progress on the matter is that the directorates in the health services structures identified the Wallacedene area as a service backlog of facilities. Therefor there was a mitigation for additional recreational space. The upgrade of the clinic, mini library, sportsfield facility etc. and that led the department to initiate a social precinct plan to look at the old Wallacedene area. He further mentioned that his department is working with the City’s Urban Design department to compile a precinct plan to give guidance, and there are only a few technical issues that need to be clarified than the plan will be finalised. Currently the departments are engaging with one another. An engineering team will also come on board to provide assistance on the technical design of the plan. The meeting was informed that regular engagements with the ward councillor and public are taking place to inform them of the progress of the project.

Resolution Details:

17 February 2021

RESOLVED unanimously by Subcouncil 2 that the item remains on the Matters Receiving Attention. ACTION: AYESHA ADAMS/ J VAN NIEKERKINFORMATION: SHAUN MOODLEY

Resolution History


2021/01/20 20 January 2021


1. That the item remains of the Matters Receiving Attention.2. That a presentation be done on the Precinct Plan in terms of the site development plan for

the entire Blue Ridge Complex; at the Subcouncil 2 Meeting in February 2021;3. That the Recreation and Parks department liaise with Mr Shaun Moodley regarding the

removal of the building material on the site. ACTION: AYESHA ADAMS INFORMATION: SHAUN MOODLEY

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2020/08/26 RESOLVED unanimously by Subcouncil

1. That the item remains on the Matters Receiving Attention;2. That public participation will commence soon and a dates will shortly be communicated to

councillors. ACTION: B BURGER/ N NONKONYANA/ J VAN NIEKERK / M BOOIINFORMATION: A VAN RHYN/SECRETARIAT

2020/02/19 The Subcouncil 2 Manager informed that a meeting with the relevant officials will take place at the Subcouncil Offices on 27 February 2020 and that the MURP officials are also invited. Mr B Burger was involved with the proposed precinct plan for Wallacedene as well. RESOLVED unanimously by Subcouncil that

1. The item remains on the Matters Receiving Attention;2. The meeting arranged for 27 February 2020 BE NOTED.

ACTION: A VAN RHYNINFORMATION: B BURGER/ N NONKONYANA/ A W JOSEPH / M BOOI

2019/11/20 In light of the attached mails and the challenges outlined therein, as well the engagement you have had with the Human Settlements Department, the Department’s perspective is required urgently on how it wishes to proceed. The budget is a risk of not being spent because viable upgrades are yet to be identified. Afternoon Amelia, As you are aware, there have for a number of years been challenging dynamics at this facility, which make it very difficult to implement a project. You will recall the previous meetings you chaired that covered the content of the attached mail. Is there perhaps some sort of assistance the Councillors could offer in respect of the current vandalism and volatility of the site? It is a desperate situation. I am aware that Recreation and Parks have been engaged by Human Settlements regarding the use of the facility during the construction phase. It would be useful to have the opportunity to engage them on their development, to see how we may be able to work together. Regards,Bradley.

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Agenda Item No: 02SUB 19/7/2020 8 ERF ST20/19 RE WALLACEDENE: CURRENT STATUS




Outstanding: 170



Preamble:

17 February 2021:

The meeting was informed that the matter is ongoing and the Subcouncil 2 Manager will do a follow up in terms of the meeting that the department had with the National Department of Agriculture and the way forward.

Resolution Details:

17 February 2021:


1. That the item remains on the Matters Receiving Attention;2. That the Subcouncil 2 Manager do a follow up in terms of the meeting that the department had with the

National Department of Agriculture and the way forward. ACTION: DIRECTOR WJ SOLOMONS JOHANNES INFORMATION: DIRECTOR ZOLILE SISWANA/ AMELIA VAN RHYN/ DUNCAN THOMAS/ GODFREY DOMINGO

Resolution History



1. That the item remains on the Matters Receiving Attention;2. That the Subcouncil 2 Manager do a follow up in terms of the meeting that the department

had with the National Department of Agriculture and the way forward. ACTION: DIRECTOR WJ SOLOMONS JOHANNES INFORMATION: DIRECTOR ZOLILE SISWANA/ AMELIA VAN RHYN/ DUNCAN THOMAS/ GODFREY DOMINGO

2021/01/20 20 January 2021


1. That the item remains on the Matters Receiving Attention;2. That a tentative meeting date for next week is secured in terms of a continuation

discussion on the matter with the National Department of Agriculture and a way forward;3. That a feedback report be provided in the next few weeks on the outcome in terms of (ii)

above. ACTION: DIRECTOR WJ SOLOMONS JOHANNES INFORMATION: DIRECTOR ZOLILE SISWANA/ AMELIA VAN RHYN/ DUNCAN THOMAS/ GODFREY DOMINGO

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2020/10/2121 October 2020:

Mr N Bassadien: Recreation and Parks was present for the item. The Subcouncil 2 Manager informed the meeting that the item was discussed at the previous Interim Act Meeting and Director: Wilfred Johannes Solomons was present. He informed the meeting that the current status was caused by the previous administration and requested that all documents pertaining to the item be forwarded to him to assist with the matter. All documentations were forwarded to Director: Wilfred Johannes Solomons for him to establish a project team to deal with the matter. No feedback has been received yet. She furthermore informed the meeting that Mr N Bassadien: Recreation and Parks is present to give an update on the matter. He informed the meeting that the matter is pending with the Legal Services as to how the department will proceed with an eviction, given the current Level 1 lockdown regulation and court judgement that does not allow the department to proceed.

Legal Services has requested that the department first discuss the matter with them, before responding to Subcouncil and table anything that would create expectations. The department instructed Legal Services to proceed with eviction of all illegal farming activities, however as said the matter is considered from a legal perspective as per the court judgement issued. He furthermore explained that he only received the required information today as the previous legal official is no longer on this matter and that Mr J Little recently retired, causing some conflict in information and discussions.

The matter was also postponed at the time, due to a court application that was pending for all illegal land invasion on this specific portion of land. The department also need to consider the protection of this land of any future invasions should farming activities be ceased by a court decision, as more land invasion occurred while the department filled and levelled out the dam. He indicated that a comprehension report will be submitted to the next Subcouncil 2 meeting in terms of the way forward.

Ald M Nieuwoudt mentioned that when the Subcouncil started with the motion, there was no focus of the department of Urban Management and at the same time did not started with the programs on Urban Farming. She enquired by Ald G Twigg if it is possible that the unit that are running the programs around the hotspots overturning it to an agricultural spot, whereby they investigate this site and relook towards a solution that’s more appropriate then only targeting addiction. Ald G Twigg agreed and supports the suggestion and informed the meeting that the matter can be investigated to see how it can be adjust and how the scope can be expanded in order for them to do what they need to do. RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That Subcouncil 2 accept Recreation and Parks department’s reaction and request them

to continue and access the current situation with the purpose of using that land for urban farming or agriculture usage as an opportunity and request that they report back to Subcouncil 2 still in this year if possible.

ACTION: NABEEL BASSADIEN (ii) DIRECTOR WJ SOLOMONS INFORMAITON: (i) AMELIA VAN RHYN (ii) SECRETARIAT

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1. That the content of the report on Erf ST20/19 Re Wallacedene BE NOTED.2. That the matter be alluded to the City Manager for his urgent intervention.3. That the Health Department be approached in terms of the current situation on this private

land and from there on a way forward be formulated.4. That a workshop be arranged with all the relevant role-players to discuss the matter in

depth. ACTION: AMELIA VAN RHYN

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Agenda Item No: 02SUB 7/9/2020 9 MOTION BY CLLR RHYNHARDT BRESLER: IDENTIFICATION OF AN INFORMAL SOCCER FIELD IN SUBCOUNCIL 2: SHOULD SOCCER AS AN INFOMRAL SPORT BE ENTERTAINED IN THE BRACKENFELL AREA BY SPORT AND RECREATION DEPARTMENT AND IF YES WEHRE - SOCCER SPORTS FACILITY

Author: Rhynhardt Bresler;



Outstanding: 130



Preamble:

17 February 2021:

Ms N Nonkonyana: Recreation and Parks was present for the item. She informed the meeting that the department is still awaiting the minutes of the report that was submitted to theapplicable Portfolio Committee, in order to see what the outcome was on the informal soccer fields within the Subcouncil 2 jurisdiction. Thereafter a report will be submitted to Subcouncil 2.

Resolution Details:

17 February 2021:


1. That the item remains on the Matters Receiving Attention;2. That it be noted that the minutes of the portfolio committee are still awaited where after it will be submitted to

the Subcouncil 2 meeting.3.

ACTION: (i) ED: ERNEST SASS / N NONKONYANA /PAULINE MCCONNEY/ VINCENT BOTTO

Resolution History


2021/01/20 20 January 2021


1. That the item remains on the Matters Receiving Attention;2. A report will be submitted to PC in February 2021 for an investigation to be commenced,

and thereafter a formal report will be submitted to Subcouncil 2. ACTION: (i) ED: ERNEST SASS / N NONKONYANA /PAULINE MCCONNEY/ VINCENT BOTTO

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2020/11/18 The Subcouncil 2 Manager informed the meeting that a letter was forwarded to ED: E Sass and to Mayco member Z Badrodien on the 8th October 2020 in respect of the above mentioned motion to find a sports facility. She indicated that she did not receive feedback. Cllr R Bresler informed the meeting that the idea is not only to find a soccer field. He stressed that he was flooded with enquiries on the same incidents within the parks. It seems as if residential parks are now targeted for playing sports. He requested an urgent response on the matter The chairperson commented that this problem is not only in Ward 102 and is across the Subcouncil as she notices with most open ervens it is use for informal sports codes due to the lack of accommodation for all sports codes as the sports fields. Ald M Nieuwoudt informed the meeting that there are two angles with this motion. (1) The need for informal facilities where sports codes can play sports. (2) This is an organised sports whereby the codes intend to have tournaments. RESOLVED unanimously by Subcouncil 2

1. That the item remains on the Matters Receiving Attention;2. That the ED: Ernest Sass be requested, together with Norma Nonkonyana and Pauline

McConey to discuss the current challenges faced in terms of sport facilitites and informal sport challenges;

3. That all Councillors identify possible open spaces within their respective wards for utilisation for informal sports and forward to the Subcouncil 2 manager in order to submit those proposals to the Recreation and Parks department;

ACTION: (i) ED: ERNEST SASS (ii) N NONKONYANA (iv) PAULINE McCONNEY(v) VINCENT BOTTO INFORMATION: (i) AMELIA VAN RHYN (ii) SECRETARIAT

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2020/09/16 Motivation: The Brackenfell Sports Grounds have facilities for tennis, netball, cricket and rugby and are over utilised and too small for the current demand. It is the only sports complex for the Ward 102 and Ward 8 area. I therefore move that: The Subcouncil take the following decision in order to address the situation and accept the motion as ease.

1. That the Recreation and Parks department provide a report answering the following questions:

• The precise facts regarding this informal group of soccer players?• Are they from the Ward 102 (Brackenfell Area)?• Are they self-organised or club based?• What is the policy in respect of informal sport in the City on formal sports facilities? Should

the Subcouncil should accommodate this group of players, where will the department suggest they be accommodated.

• That the department investigate alternative space as “pockets” for informal sports and recreation.

• What has been established in the policy for accommodating informal sports?• What forward planning is there for more sports facilities in the Ward 102 area.

1. That a letter be written to the Ed both of Recreation and Parks as well as the Mayco

Member requesting that they investigate the need for an informal sports facility in the Brackenfell area.

2. That the department investigate the preferred piece of land along the Frans Conradie Road, opposite the Millennium Centre that belongs to Province as well as National and start with the process of enquiring with the other spheres of government.

ACTION: NORMA NONKONYANA/PAULINE MCCONNEY/ ERNESS SASSINFORMATION: SECRETARIAT

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Agenda Item No: 02SUB 32/9/2020 10 MOTION BY CLLR SIMPIWE NONKEYIZANA: INTERVENTION IN RESPECT OF CONDITIONS IN SWELLENI STREET, WALLACEDENE: WARD 6

Author: Simpiwe Nonkeyizana;



Outstanding: 130


Department: Councillor Support

Preamble:

17 February 2021:

Mr V Harris was present for the item and informed the meeting that Swelleni Street, Wallacedene will be upgraded by resurfacing the road. As discussed previously, the department will only be able to attend to the matter once the sewerage problems have been resolved. He informed the meeting that the Subcouncil is aware of the illegal structures that is situated on the sewer system, and in order for the matter to be resolved, they need to be removed. He further mentioned that his department is fully committed with its operating budget to resurface Swelleni Road, Wallacedene. At the stage it is not practical to resurface a road which is still flooded with sewerage. The department also take note of the issue of the subsurface water coming from the retention pond’s side, but will investigate the matter. All underground water coming from the retention pond will have to be removed.

Resolution Details:

17 February 2021:

RESOLVED unanimously by Subcouncil 2 that the matter remains on the Matters Receiving Attention. ACTION: VINCENT HARRIS /CONRAD FRESCHE INFORMATION: AMELIA VAN RHYN/ PIERRE MARITZ

Resolution History


2021/01/20 20 January 2021


1. That the item remains on the Matters Receiving Attention;2. That feedback will be provided at the next Subcouncil 2 Meeting in February 2021.

ACTION: VINCENT HARRIS /LORRAINE CLEOPHAS INFORMATION: ZOLILE SISWANE

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2020/09/16 Input as proposed by Ald M Nieuwoudt:

1. That Subcouncil 2 acknowledge the horrible circumstances as report by Cllr S Nonkeyizana and find it unacceptable up until the highest decree.

2. Subcouncil requested the City Manager to intervene and secure resolving the technical maintenance and upgrading in order to have a health living environment as the IDP promised.

Subcouncil 2 request feedback from the decisions at the next Subcouncil 2 meeting, 21 October 2020. Subcouncil to focus on monitoring progress and resolving the unacceptable circumstances by:

• Reporting this motion to decision to the City Manager and the Speaker; • That monthly written feedback on progress be submitted to Subcouncil;• As necessary conduct regular site inspections;• That the Subcouncil believes that there is a problem and that the following action be taken

as set out below by Cllr S Nonkeyizana. Cllr S Nonkeyizana therefore, move that Subcouncil as a matter of urgently resolve.

1. That the Water and Sanitation department take immediate steps to install the bulk pipeline to handle the sewer from Masonda through to Swelleni Street and that funding be sourced for it to be installed as a matter of urgency.

2. That all current grey-water outlets in Swelleni Street, Wallcedene beconnected to the system.

3. That the higher situating dam be fenced in order to prevent illegal dumping and improve safety.

4. That a seepage drain be installed just below the dam in order to prevent seepage from the dam.

5. That funding be sourced for EPWP workers to sweep this street on a daily basis and the retention dam areas from Masondo up to Swellni Street be cleaned until the project of the upgrade of Swelleni Street be cleaned until the project of the upgrade of Swelleni Street is finalised.

6. That the dumping of sanitation into the Swelleni storm water system by the illegal occupiers occupying of Mildred Street be addressed by Informal Settlements.

7. That the Subcouncil 2 embark on a public participation programme for all the residents in Swelleni and Mildred Street, in respect of education in terms of illegal dumping, grey-water connections, and health matters.

8. That (b) 1-7 be managed as programme under the custodianship of the Subcouncil with all the relevant department in a transversal manner

9. That Swelleni Street, Wallacedene, thereafter be re-sealed.All Councillors in support.

ACTION: VINCENT HARRIS/LORRAINE CLEOPHAS/PIERRE MARITZ INFORMATION: SECRETARIAT

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Agenda Item No: 02SUB 6/10/2020 11 MOTION BY CLLR R BRESLER

MOTION FOR A TRAFFIC IMPACT STUDY IN THE ROADS AROUND THE FANIE THERON PRIMARY SCHOOL AND DEVELOPMENT OF A TRAFFIC IMPACT PLAN TO SOLVE CONGESTION PROBLEMS AFTERNOONS AT THE END OF THE SCHOOL DAY OR WHEN SPORTING OR CULTURAL EVENTS ARE HOSTED IN ORDER TO ENSURE THE SAFETY OF THE LEARNERS

Author: Rhynhardt Bresler;



Outstanding: 105


Department: Councillor Support

Preamble:

Resolution Details:

17 February 2021:


1. That item remains on the Matters Receiving Attention;2. That it BE NOTED that a contractor will be appointed in the month of March 2021 to investigate the matter.

ACTION: SEAN GLASS /GARTH ELLIOT

Resolution History


2021/01/20 20 January 2021


1. That item remains on the Matters Receiving Attention;2. That it BE NOTED that a contractor will be appointed in the month of February 2021 to

investigate the matter. ACTION: SEAN GLASS /GARTH ELLIOT

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2020/10/21 I therefore move that: The Subcouncil take the following decision in order fully address the situation. That Transport Network Development department do Traffic impact assessment of the area and submit a report to subcouncil 2 in which also the following questions of clarification be highlighted.

1. The traffic impact in the afternoons when the school commences, as well as the end of the school day.

2. To include in the report on the investigation whether Hofmeyer Street, could be made a one way at the section by the school’s main gate?

3. To advise on the construction of a side walk on the school side of Hofmeyer Street?4. To advise on the possibility of the pedestrian crossing at the small gate Milton Road side

and the construction of parking drive through on the City land?5. To advise on the construction of raised pedestrian crossing in Bree Street, Kraaifontein.6. To advise on the construction of a side walk on the school side of Krige Street,

Kraaifontein7. That the department after completing the study compiles a complete traffic plan to

implemented.8. That a feedback report be submitted in time for the latest November 2020 by the specific

department to accommodate the above-mentioned projects in the 2020/2021 budget. ACTION: SEAN GLASS/GARTH ELLIOTINFORMATION: SECRETARIAT

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Agenda Item No: 02SUB 46/11/2020 12 MOTION BY CLLR B HANSEN: REPLACEMENT OF HALF ROUND CHANNELS IN SUBCOUNCIL 2: DESIGN AND IMPLEMENTATION

Author: Cllr Brenda Hansen;



Outstanding: 85



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Preamble:

17 February 2021: V Harris and C Fresche were present for the item. Mr V Harris informed the meeting that he did submit the necessary documentation as requested at the previous Subcouncil 2 Meeting to Ald M Nieuwoudt. Mr V Harris responded:

1. The departments CSRM colleagues awaited the approval of Tender 293C/2018/19 (Term tender for the provision of multidisciplinary professional services for the Water and Sanitation Department) that would enable the department to appoint consultants to do a modelling and design of the much anticipated replacement of half-round channels in Kraaifontein.

1. The tender was then formally cancelled on 06 November 2020 (not December as stated during the SC

meeting) due to the following reasons: Reason for cancellation: Prior to submission to Council it was established that the tender requirements included a restrictive condition of a local office - see below. Submitting this contract toCouncil for a Section 33 approval would mean that Council would have had to take an irregular decision. F.2.1.4.5 Local officeIn order to be considered for an appointment in terms of this tender, tenderers must have an office in the Cape Town Municipal area or within a radius of 60 km from the Water and Sanitation Head Office, Bellville. Since the award was already made, after consultation with Legal. Services and CM a decision was made to cancel the tender Mitigating measure: The previous contract was extended for existing projects until the new tender is finalized. BAC approved the amendment of Tender 35C/2016/17 on a month to month basis from 30 September 2020 to 30 September 2021.

1. How to avoid further cancellations: Bid Specification Committee, together with due diligence consultants, to scrutinize the tender document and check for any restrictive conditions on the tender document. Checks and balances have been tightened within the SCM bid committee system.

2. Going forward: The replacement tender, which is 194C/2020/21, was advertised on 6 November 2020 and closed on 15 December 2020. We received thirty-four (34) bids. Currently, technical evaluation is in progress and BEC is schedule for 27 & 28 January 2021. The team is working towards making an award around March 2021.

For information: Tender 35C cannot be used for this particular project as the condition of extension of the tender was that it can only be used to complete existing projects (not new projects).

Notwithstanding the above, CSRM are looking at alternative options in the interim until Tender 194C/2020/21 is awarded. They are looking at the possible use of a transversal tender to commence the initial stages of the project (surveys, etc.) this financial year.Mr C Fresche informed the meeting that an assessment was also done within the metro make use of transversal tenders to initiate the project. The department have identified a possible tender who is very expensive in terms of the rates. A decision was made to commence with the initial transversal tender this month already and that the project will commence in terms of that route. The department is still wait on the award for the replacement tender.

Ald M Nieuwoudt informed the meeting that she is aware of the number of key tenders that was cancelled because of the conditions of a local office in terms of a letter and instruction from National Treasury. She further mentioned that from her side, she referred the matter to the City Manager and the CFO and because of the timeframe that lapsed. The City is aware of the problem and do experience flooding in every raining season and he need to acknowledge that the City Manager knows of the situation, and if there is any financial risk to the City or damage properties, Subcouncil 2 will assist citizens with it.

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Resolution Details:

17 February 2021:

RESOLVED unanimously by Subcouncil 2 remains on the Matters Receiving Attention. ACTION: VINCENT HARRIS (RI&MS) /CONRAD FRESCHE INFORMATION: SECRETARIAT / AMELIA VAN RHYN

Resolution History


2021/01/20 20 January 2021


1. That the matter remains on the Matters Reiving Attention;2. That all correspondence be forwarded to Ald M Nieuwoudt in terms of the feedback

provided on above mentioned, including the cancellation tender numbers. ACTION: VINCENT HARRIS (RI&MS) /CONRAD FRESCHE NFORMATION: SECRETARIAT / AMELIA VAN RHYN

2020/11/18 Several complaints are received regarding replacement of half round channels with a formal storm water pipe system and detention facilities.There are approximately 43 00m of round channels in the area. The budget would amount to +- R1 200 per metre. The feedback from the Roads and Storm water department is: 1. Such a project will need a storm water modelling of the area and the relevant design to the accompany the modelling.2. The replacement of the kerbs is calculated at +- 41km of roads with half-round channels both sides and +- 2km of road with half round channel on one side.3. Estimated value of Construction project is approximately R52 million.4. Estimated value of Preliminary - and Detail Design is approximately R2,5 million. The above figures are based on a cost estimation exercise that was done in the past, and the costs, could therefore be subject to change (increased amount). Resolved unanimously by Subcouncil 2 that the motion by Cllr B Hansen CARRIED:

1. That the CSRM department concludes the appointment of the consultants responsible for the Modelling Report;

2. That a design of a replacement stormwater system immediately follows the Modelling Report;

3. That the costing for the whole area be provided per suburb;4. That the replacement of the round channels be placed on the District Budget for when

budget comes available;5. That this matter be placed on the IDP and funding be sourced as a priority.

ACTION: (i) VINCENT HARRIS (RI&MS) (ii) CONRAD FRESCHE (CSRM) INFORMATION: (i) SECRETARIAT (ii) AMELIA VAN RHYN

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Subcouncil - Matters Receiving Attention Report

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Transcript of Subcouncil - Matters Receiving Attention Report