UNIT-17 Project Development andImplementation

Table of Contents

Introduction............................................................................................................................................................ 4

1. Learning Outcomes 1: Developing Project specification.................................................................................4

1.1 Analyzing different factors that contribute to the process of project selection for JP Apparel.............4

1.2 Developing outline project specifications for the implementation of new products or processes required for JP Apparel...................................................................................................................................... 5

1.3 Producing a specification for the selected project to implement the chosen product, service or process................................................................................................................................................................ 6

2. Learning outcome 2: Be able to plan for the launch of a project to implement a new product, service or process.................................................................................................................................................................... 7

2.1Producing project plan for selected project for JP Apparel.......................................................................7

2.1.2 Objectives............................................................................................................................................... 8

2.1.3 Required Methods and activity.............................................................................................................8

2.1.4 Expected Outcomes of the Project.......................................................................................................9

2.1.5 Targeted Audience for the Project.......................................................................................................9

2.1.6 Technical Partner for the project.......................................................................................................10

2.1.7 Possible project Risks and Constraints..............................................................................................10

2.2 Match appropriate Resources to the Project...........................................................................................11

2.3 Cost all resources required for implementing the project......................................................................11

2.5 Plan an appropriate strategy for the implementation of a project.......................................................12

3. Learning outcome 3: Be able to implement the project...............................................................................13

3.1 Evaluation of any obstacles that can hinder implementation of the project in accordance with an agreed specification......................................................................................................................................... 13

3.2 Developing appropriate measures to monitor and evaluate progress and outcomes........................13

3.3 Evaluating issues foreseen in monitoring the implementation of the project....................................14

4. Learning outcoe4: Be able to evaluate the outcomes of a project..............................................................14

4.1 Analysing the outcomes of the project in terms of the original project specification..........................14

4.2 Evaluating the outcomes of the project...................................................................................................14

4.3 Making justified recommendations for improvements to the project...................................................15

5. Learning outcome 5: Be able to present the outcomes of a project............................................................15

5.1 Produce a report of all project procedures used.....................................................................................15

5.2 Presenting the outcomes of the project to an audience using an agreed format and appropriate media................................................................................................................................................................. 15

Conclusion............................................................................................................................................................ 17

Reference.............................................................................................................................................................. 18

Appendix............................................................................................................................................................... 19

Introduction

In this report, the possible project for JP Apparel will be

selected by the project manager then the required objectives and

outcomes of the project will be shown. While implementing any

project there may be some limitations and risks that will be

discussed here also. On the other hand, the project controlling

and managing system will be shown along with some

recommendations. At the end of the report the whole project will

be presented to an audience where the project manager will show

the project effectively.

1. Learning Outcomes 1: Developing Project specification

1.1 Analyzing different factors that contribute to the process of project selection

for JP Apparel

From the different projects and options the project manager has

to select the best project that will provide the best output for

the business and will be conducive to the objectives and goals of

the business organization. So enough time should be given on

identifying the project and selecting the best project.

(Deniels, et al., 2010). While selecting the project there are

different factors they contribute in selecting the project. These

factors are shown in the following section;

i. At the first the full project should be defined considering

what will be the outcomes of the project. Different issues

like the size of the project, strategic importance, required

integration, need for the innovation, required time and

costs are important before selecting the project. On the

other hand, it should be kept in mind that the project

should not be very complex to implement and the project

should be implemented within the budgeted amount (Lock,

2007).

ii. The resources required and the key sub projects and

activities of the project also contribute in selecting the

project.

iii. The entire project should be break down in different small

task and these tasks should be easy to implement by the

organization.

iv. The possible obstacles and risk that may happen in the

future for the project. So if the risks are very high then

the project should be rejected.

v. The business organizational structure also contributes in

the selection of the project. If the organizational

structure is not helpful for the business organization then

the project will be challenging to be implemented.

Here JP apparel should focus on the Information System between

the company and the customers. Compared to other two information

system like information system between company and the suppliers

and information system between company and manufacturers,

Information system for the customers are important as there are

different orders from the different customers and the growth of

the company is increasing. On the other hand it is tough to

control the full ordering and shipping system manually, so the

information system should be developed so that customers can

order through the electronic ways and the company can maintain

the full ordering system. Though the requirement of the

information system for the suppliers and the manufacturers are

required but the suppliers are small in numbers and now the

company should emphasize only on the customers’ information

system as the company is dependent on the proper service of the

customers.

1.2 Developing outline project specifications for the implementation of new

products or processes required for JP Apparel

After identification of the system or project then the company

should develop the best systems or project that will maximize the

outline and will use the resources of the company. Here, all the

project members of the project will be given full freedom to work

and develop the project.

Here, the project manager used the WSM or weight scoring measures

to select the best project for the JP Apparel. WSM is the tool

where different factors and situations are analyzed to select the

best project for the organization (Harold, 2007). all the factors

that WSM considers are whether the project will meet the

organizational goals or the need of the customers and employees,

the required time needed for the project, the resources for the

project and the overall performance of the project (Mullins,

2007). Here WSM was used and the following possible projects were

found by the project manager;

Selection Criteria Weight Projec

t1

Proejc

t2

Proejc

t3

Proejc

t4

Key business supportive

activities

20% 92 90 55 22

Internal Sponsorship 13% 90 88 55 30

Strong customer support 10% 75 65 50 75

Present value 20% 80 88 50 52

Can be implemented in 4

months

15% 90 36 40 38

Technological support 10% 68 50 70 65

The project has low risk 12% 30 25 45 80

Weighted project score 100% 77.5 66.94 51.55 48

Project1

Proejct2

Proejct3

Proejct4

0 10 20 30 40 50 60 70 80 90

77.5

66.94

51.55

48

Figure: Gant Chart

From the analysis of the project timing and the possible risks it

is found that the project 1 is the best to implement the Customer

information system for JP Apparel that is shown in the Gant

Chart. Project 1 will possibly be the best to provide the best

results within the project timing and cost and little risks.

1.3 Producing a specification for the selected project to implement the chosen

product, service or process

Here in the project execution there will be made an efficient

team by the project manager. The entire team member will work for

the project implementation. The project team members will be

trained to work efficiently so that they can work according to

the project type. On the other hand, the require resources will

be collected to make the project successful. There will be

different essential requirements for the project execution and

implementation that are;

Required Data collection.

Technological data base development.

Electronic payment system process.

Web development and connection materials.

Ordering system development.

Through the full project, the project manager will collect all

the required materials and manpower for all of these resources

and requirements of the project. Hence, the project manager will

distribute the full work according to the required activities and

task. Every department will be responsible for its specific

imposed task (Northouse, 2006).

2. Learning outcome 2: Be able to plan for the launch of a project to implement a

new product, service or process

2.1Producing project plan for selected project for JP Apparel

Background

JP Apparel is a manufacturing company that provides high quality

screen printing and embroidery for different school and the

sports team. The company has contract with different board of

education to provide high quality shirts, hats and other wears

where the company has to provide the school logos for the state

championship. Now the company is growing fast and the demand for

JP Apparel is increasing. The full process of the system like

inventory controlling, ordering, shipping, scheduling and

ordering is done manually. It has become tough for the company to

control and maintain the full system manually as there has to

maintain many orders and customers. On the other hand the company

also needs to maintain the track and ordering of suppliers and

manufacturer of JP Apparel. Though there need the three

information system like the information system for the customers,

Information System for the Suppliers and the information system

for the customers, now it is important for JP Apparel to launch

the information system for the customers. This information system

will make the full system to make the ordering system and

controlling the ordering, shipping easier (Northouse, 2006).

2.1.2 Objectives

As the company is growing fast it is becoming tough for JP

Apparel to control the whole ordering and shipping system. So,

there needs a electronic automatic system from where the

customers can order and the company can easily provide the

services. Here the objectives of any project should very precise

and specific so that the company can achieve all of the goals and

the objectives should be to solve the current issues the company

is facing (Cagle, 2003). Here, the objectives of the current

project Information system for the customers are;

To control the whole buying system easy for the customers.

To record all the transaction and collect information

regarding the customers.

To communicate with the customers and other employees for

the better services.

To help the customers find out the suitable products and

other necessary information easily. This Information system

will help the customers to know whether the company will be

able to provide the services easily.

To provide more augmented services for the customers and

increase the number of customers. Information system will

help JP Apparel to identify the required problems regarding

the products and others.

To promote the products to the customers easily and have

more orders. On the other hand the information system for

the customers will help the customers to select different

design from a lot of options.

These are the objectives of the project and the project 1 is most

suitable and effective to meet the objectives. The project

manager has to keep in mind that the project should be developed

so that the project can meet the required objectives (Williams,

2007).

2.1.3 Required Methods and activity

While developing any project the project manager has to follow

some methods and make the specific activities to execute the

project work (Cagle, 2003). Here, the project manager will make

a professional team to execute the project work properly. On the

other hand, this team will work under the guidelines of the

project manager and the project manager will define the possible

methods to do the project work. Here for the Information System

for the customers following methods will be followed to develop

the project;

Organizing different workshop for the project team member

and train them for the effective project execution.

Collecting the information from different sources for the

project development.

Developing the programs to execute the project work.

Coordinating with different stakeholders including

employees and managers.

Providing the information to the customers and different

school and sport centre to inform them regarding the

information system and its benefits to them.

2.1.4 Expected Outcomes of the Project

Before project initiating in the planning stage the project

manager has to define the possible outcomes of the project then

he will lead the while tem toward the outcomes and the objectives

of the project (Freeman, 2010). Here, the expected Outcomes of

the Project are shown in the following stage;

Improving the inventory management system.

Improving the ordering system.

Developing the payment system for the customers.

Making the shipping system easier.

Developing the invoicing system.

Making the scheduling system.

Making all the process of the product easier and faster.

All of these outcomes are expected from the Information

system and the project manager will be responsible to make

the system and develop the project considering the possible

outcomes.

2.1.5 Targeted Audience for the Project

For the project there are always some target audience and the

project should be developed considering the audience. Here the

target audience for the Information system of JP Apparel is both

customers and the employees. Through the project the customers

will be able to collect the nest design and logos for them and

they will order in the electronic way. On the other hand, the

employees and the manager of the company will be able to control

the full inventory system and other process. As there are

different big order and all the orders have to be scheduled and

shipped properly hence the employees face difficulties to control

the full system. So, the full project will be executed and

developed for the employees and the managers of the company.

2.1.6 Technical Partner for the project

The technical partner of the project is needed to develop the

system. The project manager should make a contract and develop

the system with the technical partner. Here the Technical

partners of the Information System for the Customers of JP

Apparel will be Tchnoaid Ltd who will provide the guidelines and

will be responsible to observe the whole technical issues of the

project. As it is a information system project, there need more

technical support so the company should be very cautious

regarding the technical partners (Freeman, 2010).

2.1.7 Possible project Risks and Constraints

Whatever the project system is there are some risks and

constraints of the project and the project manager has to be

ready to face these issues (Chandra, 2008). In this project the

following constraints and risk may occur;

Resources are limited as the company has provided a limited

amount of money £35000.

The project timing is also constraint, the project managers

are given only 4 months to start and implement the project.

The manpower is also limited as here a total of 12 men will

be given to make the project team.

The technological constraints as there are very little

knowledge of the manager.

Another risk may be the removal of funding from the project

while the team is developing the project.

The resources available are inconsistent.

The project plan may change because of the technological

development.

Lack of coordination among the employees and the members.

2.2 Match appropriate Resources to the Project

For the project development and execution following

resources are needed

Human Resources

For the project development the most important resource is

the Human resources as different human resources like the

employees, project member are the key to execute the project

works (Bennet, 2009). Here, the project manager is the most

important person who will lead the project work and run the

project. On the other hand, there were given 12 members to

develop the project work. These members will be guided by

the project manager. The project team will be diligent for

the project execution. Ultimately the project manager will

be responsible for the project implementation.

Financial Resources

Here the project manager will be given a total of 35000

pound to develop the project. The project manager will

allocate the amount to different ways. The project manager

will buy different equipment needed for the project

development and execution.

2.3 Cost all resources required for implementing the project

Project budgeting is shown in the following stage;

No Cost description Amount1 Facilitator cost 20002 equipment and resources 5000

3 Technicians cost 60004 Software development 35005 Data collection 15006 staff salary 60007 Project manager's Salary 50008 other project running cost 6000

Total cost 35000

Data collection

Website Deevlopment

team and staff training

software devlopemnt

Data integration

epaymenmt and eordering system

10/13 11/2 11/22 12/12 1/1 1/21 2/10 3/2 3/22 4/11 5/1

Figure: Gant Chart.

2.5 Plan an appropriate strategy for the implementation of a project

After the initial planning here the project manager has to plan

on how to implement the full project. This is the most important

task as the project success is mostly dependent on this stage

(Lewis, 2009). Here the project manger of JP Apparel will perform

the following strategy for the project implementation;

Issue management strategy: while the project is going to

finish there may arise some issues. The project manager will

solve all the possible issues related to the project. Here

the information system may face different issues like the

technological change, information leakage etc.

Project Review: the project manager will review the full

project. All the activities of the project will be properly

reviewed and all the information should be collected

regarding the project (Bennet, 2009)

Project control: after reviewing the project the project

manager will have to control the project if there are any

faults found. On the other hand the project manager will

have to change the strategy if required.

Scenario analysis: the project manager will analyze the

scenario for the possible future problems and issues. The

best options will be selected by the project manager.

3. Learning outcome 3: Be able to implement the project

3.1 Evaluation of any obstacles that can hinder implementation of the project in

accordance with an agreed specification

While developing the project and implementing the project there

may be some problems that can create obstacles for the project

manager. Whatever the problems and obstacles the project manager

and the project team will be responsible for the whole project

implementation (Roland Gareis, 2006). Here, the following

obstacles may arise while implementing the new project for the JP

Apparel;

The team member may not work properly.

There may be many lack of coordination among the employees

and the team members.

The company may shutdown the planning and cancel the project

The sudden change in the technology may create problems.

Different sponsors and technical partners may not work

properly according to the contract

3.2 Developing appropriate measures to monitor and evaluate progress and

outcomes

For the project monitoring and evaluation the following steps

should be followed by the project manager;

Monitoring the project implementation: The full project

should be analyzed whether the project was implemented

according to the initial planning.

Monitoring the project outcomes: the project outcome should

be evaluated with the initial required expected outcomes. If

there is any dispersion then the project manager will find

the reasons.

Evaluation of the project impact: Here after project

implementation the impact of the project should be

monitored. It has to be compared whether the project has the

equal impact and developed the inventory controlling system.

3.3 Evaluating issues foreseen in monitoring the implementation of the project

After the project implementation the project manager will look

after the issues that have created the problems in the project

execution. Here, the objectives of the project should be

evaluated and all the issues should be managed properly (Lewis,

2009). A committee will be made to monitor the full information

system and they will report to the project manager regarding any

issues may arise. Here, in the implementation stage, all the

activities of the project should monitored properly and all

possible discrepancy of the project will be reported. The

discrepancy may arise but the project manager will have to face

the problems. But after implementation, the manger has to change

the structure to bring the project in the right track.

4. Learning outcoe4: Be able to evaluate the outcomes of a project

4.1 Analysing the outcomes of the project in terms of the original project

specification

While executing the project, the project manager will make the

regular progress report of the project to different stakeholders

like Managing Director. The report may be made monthly to make it

clear that every outcome of the project is coming according to

the planning. The project outcome should be according to the

original specification (Dinsmore, 2010). Because of the regular

project progressing report the project manager will be able to

identify whether there is any lack of outcomes. All the outcomes

of the project will be compared with the original ones and if any

outcome is not consistent with the original outcome then the

project manager will find the ways to solve the problems (Roland

Gareis, 2006).

4.2 Evaluating the outcomes of the project

Here the project should be evaluated in terms of the project

outcomes. The purpose of the project outcome evaluation is to

find out whether the outcome of the project is desired outcomes.

If the outcome if not the desired outcome then the project will

be considered unsuccessful (Gareis, 2006). Here to evaluate the

project the possible performance indicators should be set like

the following;

Outcome should develop the ordering system of JP Apparel.

Project should control the full inventory system.

The project should help the customers in buying online and

ordering the best products among different options.

JP Apparel will be able to schedule and order the project

properly and easily.

These are the required outcomes that new project information

system should provide to JP Apparel. The outcome will be almost

to the targeted performance or outcomes.

4.3 Making justified recommendations for improvements to the project

As Information System is important for JP Apparel to control the

inventory and manage the increasing number of customers, the

project is very crucial for the company. Following

recommendations may work for the best output of the project;

The company should appoint a project manager with

technological skills and leadership skills.

The project manager should make the best team who also has

the technical skills.

The project manager should focus on the current problems of

the company for which the company is taking the project.

The project report should be made on the basis of every

progress of the project.

5. Learning outcome 5: Be able to present the outcomes of a project

5.1 Produce a report of all project procedures used

Here the project procedures have been used and explained in the

assessment Criteria 1 to assessment criteria 4. So for this

reasons this is not shown again here.

5.2 Presenting the outcomes of the project to an audience using an agreed format and appropriate media.

The project presentation is important for the project manager.

All the outcomes and scope, objectives and aims should be

presented effectively by the project manager. Here, the project

manager will produce the project report to the audience in the

following ways;

i. Purpose and objectives of the project: Here the project

manager will outline the possible objectives of the project.

In this project the objectives were;

To control the whole buying system easy for the customers.

To record all the transaction and collect information

regarding the customers.

To communicate with the customers and other employees for

the better services.

To help the customers find out the suitable products and

other necessary information easily. This Information system

will help the customers to know whether the company will be

able to provide the services easily.

To provide more augmented services for the customers and

increase the number of customers. Information system will

help JP Apparel to identify the required problems regarding

the products and others.

ii. Methods and Activity: in this section the project

methods and activity will be discussed. Possible all methods

will be shown here. The methods and activities are shown in

the Appendix 1.

iii. Expected Outcomes: here the project manager will

provide all the expected outcomes of the project. The

expected outcomes of the project are shown in the Appendix-

2.

IV. Project Assumptions and Risks: All the assumptions and

risks of the project will be discussed. What were the

assumptions and what risks the project may face will be

discussed. The possible risks and constraints are shown in

the Appendix-3.

This is how the project manager will present the project to

any audience. The project presentation depends on to whom

the project is being presented (Daft & Marcic, 2011).

Conclusion

From this report it is found that, JP Apparel should focus on

developing the customer information system though the company

needs other information system for manufacturers and suppliers.

As the customers are increasing it is tough for JP Apparel to

control the ordering system and other controlling. SO Information

system should be developed. The project manager is the only

person to monitor and implement the project. So, the project

manager will implement the project considering the proposed time

and costs. So, the project will be successful if all the issues

and obstacles can easily be managed.

Reference

Daft R. L., &Marcic D., 2011.“Understanding Management”. South-

Western Cengage Learning: Mason, OH.

Deniels, et al., 2010.Management administration. Paris: Daniel

publication.

Dennis Lock (2007) Project Management (9th ed.) Gower Publishing,

Ltd., 2007

Harold (2007). (Guidelines for project management). 6th

edition. London. Jon and jon publication.

Mullins, L., 2007. Management and OrganisationalBehaviour. (FT

Prentice Hall)

Northouse, P.G. (2006) Leadership: Theory and practice. 4th ed.

Sage Publications

Ronald B. Cagle (2003). (Blueprint of project recovery).New

Work. Person international publication.

Williams, J (2007). (Guideline of project management).7th Ed.

London.Bookstar international publication.

Freeman, R.E. (2010) Strategic management: A stakeholder

approach, Cambridge University Press

Prasanna Chandra (2008). (Projects). 7th edition. Mc Graw Hill

publication.

Bennet, (2009). (Introduction project management). 3rd Ed.

London: Person international

publication.

James P. Lewis (2009). (Fundamental of project management). 13th

edition. New work.

McGraw-Hill international publication.

 Roland Gareis (2006). Global Project Management Handbook.

McGraw-Hill Professional, 2006. 

Paul C. Dinsmore (2010). (Procedure of project management). 3rd

edition. London.

McGraw-Hill international publication.

 Roland Gareis (2006). Global Project Management Handbook.

McGraw-Hill Professional, 2006. 

Appendix

Appendix-1

While developing any project the project manager has to follow

some methods and make the specific activities to execute the

project work. Here, the project manager will make a professional

team to execute the project work properly. On the other hand,

this team will work under the guidelines of the project manager

and the project manager will define the possible methods to do

the project work. Here for the Information System for the

customers following methods will be followed to develop the

project;

Organizing different workshop for the project team member

and train them for the effective project execution.

Collecting the information from different sources for the

project development.

Developing the programs to execute the project work.

Coordinating with different stakeholders including

employees and managers.

Providing the information to the customers and different

school and sport centre to inform them regarding the

information system and its benefits to them.

Appendix-2

Before project initiating in the planning stage the project

manager has to define the possible outcomes of the project then

he will lead the while tem toward the outcomes and the objectives

of the project . Here, the expected Outcomes of the Project are

shown in the following stage;

Improving the inventory management system.

Improving the ordering system.

Developing the payment system for the customers.

Making the shipping system easier.

Developing the invoicing system.

Making the scheduling system.

Making all the process of the product easier and faster.

All of these outcomes are expected from the Information

system and the project manager will be responsible to make

the system and develop the project considering the possible

outcomes.

Appendix-3

Whatever the project system is there are some risks and

constraints of the project and the project manager has to be

ready to face these issues. In this project the following

constraints and risk may occur;

Resources are limited as the company has provided a limited

amount of money £35000.

The project timing is also constraint, the project managers

are given only 4 months to start and implement the project.

The manpower is also limited as here a total of 12 men will

be given to make the project team.

The technological constraints as there are very little

knowledge of the manager.

Another risk may be the removal of funding from the project

while the team is developing the project.

The resources available are inconsistent.

The project plan may change because of the technological

development.

Lack of coordination among the employees and the members.