ORDINARY MEETING - Gunnedah Shire Council

Gunnedah Shire Council

ORDINARY MEETING 18 March 2020

NOTICE is hereby given that the ORDINARY MEETING of Council will be held on WEDNESDAY 18 March 2020 in the Curlewis Hall, Curlewis commencing at 4:30pm.

AGENDA PAGE NO

1. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Kamilaroi people as the traditional custodians of the Land on which we gather

today. I would also like to pay respect to Elders both past and present and extend that respect to other Aboriginal Australians present.

2. PRAYER 3. BEREAVEMENTS 4. PRESENT/APOLOGIES

5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Ordinary Meeting held on Wednesday 19 February 2020 ....................................................... 4 6. DECLARATION OF INTEREST In accordance with Council’s Code of Meeting Practice and specifically Section 451 of the Local

Government Act, 1993 declarations of interest are required by Councillors and designated staff attending the meeting.

7. COMMUNITY PRESENTATIONS

Nil at time of printing.

8. MAYORAL MINUTE Nil at time of printing. 9. GENERAL MANAGER’S REPORT 9.1 2020 National General Assembly of Local Government – Motions ....................................... 18 9.2 GoCo Software Proposal ......................................................................................................... 19

10. DIRECTOR CORPORATE AND COMMUNITY SERVICES’ REPORT 10.6 Councillor Superannuation Contribution ................................................................................ 22 10.7 Outstanding Resolution Register ............................................................................................ 25 11. DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES’ REPORT 11.1 Waste 2020 Conference ......................................................................................................... 53 11.2 Gunnedah Waste Management Facility Additional Concrete Processing Costs .................... 54 11.3 Business Partner Advisory Group Nomination ....................................................................... 55 11.4 Business Partner Program Round Three 2019/20 .................................................................. 56 11.5 Gunnedah Christmas Fair Report 2019................................................................................... 59 11.6 Proposed Amendment to Gunnedah Development Control Plan 2012 ................................. 60

MARCH BUSINESS PAPER - PUBLIC 18 MARCH 2020

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12. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT 12.1 Civic Theatre LIghting ............................................................................................................ 135 13. CHIEF FINANCIAL OFFICER’S REPORT 13.1 Investments .......................................................................................................................... 137 14. REPORTS TO COMMITTEES 14.1 Planning Environment and Development Committee Meeting Report – held on Wednesday 4 March 2020 .................................................................................................... 145 15. NOTICES OF MOTION/QUESTIONS WITH NOTICE

Notice of Motion 15.1 Councillor Meeting Attendance ............................................................................................ 155

CLOSED MEETING

16. DIRECTOR INFRASTRUCTURE SERVICES’ REPORT TO CLOSED COUNCIL 16.1 Tender REGPRO801920 – Supply and Delivery of Tyres and Associated Services – Section 10A(2)(d)* ..........................................................................................................................NA 16.2 Tender T1920‐16 – Renewal P179 – Wheeled Type Tractor – Section 10A(2)(d)* .........................NA 16.3 Tender T1920‐18 – Showground Rodeo Arena Demolition and Earthworks – Section 10A(2)(d)* ..........................................................................................................................NA 16.4 Tender T1920‐10 – Manufacture, Supply and Installation of Gunnedah Showground New Amenities Block – Section 10A(2)(d)* ......................................................................................NA 16.5 Quotation Q1920‐09 – Renewal P129 – Suction Type Street Sweeper – Section 10A(2)(d)* ........NA * See Over


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The ordinary, extraordinary and committee open meetings of Council will be audio recorded for minute‐taking purposes and may be broadcast live over the internet.

* Local Government Act 1993 – Definition of Closed Meeting Items 10A Which parts of a meeting can be closed to the public? (1) A council, or a committee of the council of which all the members are councillors, may close to the public so much of

its meeting as comprises: (a) the discussion of any of the matters listed in subclause (2), or (b) the receipt or discussion of any of the information so listed.

(2) The matters and information are the following: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer,

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret,

(e information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal

proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on

community land. (i) alleged contraventions of any code of conduct requirements applicable under section 440.

TO BE A FOCUSSED COMMUNITY VALUING GUNNEDAH’S IDENTITY AND QUALITY LIFESTYLE.

TO PROMOTE, ENHANCE AND SUSTAIN THE QUALITY OF LIFE IN GUNNEDAH SHIRE THROUGH BALANCED ECONOMIC, ENVIRONMENTAL

AND SOCIAL MANAGEMENT IN PARTNERSHIP WITH THE PEOPLE.

In partnership with the community:

1. EQUITY 2. INTEGRITY 3. LEADERSHIP

4. OPENNESS & ACCOUNTABILITY 5. CUSTOMER SATISFACTION 6. COMMITMENT TO SAFETY 7. EFFICIENT & EFFECTIVE USE OF RESOURCES

VISION

MISSION

ORGANISATIONAL VALUES


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ORDINARY COUNCIL MEETING MINUTES

of Gunnedah Shire Council held on Wednesday 19 February 2020 in the Council Chambers, 63 Elgin Street, Gunnedah commencing at 4:30pm

1. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Kamilaroi people as the traditional custodians of the Land on which we

gather today. I would also like to pay respect to Elders both past and present and extend that respect to other Aboriginal Australians present.

2. PRAYER

The Mayor opened the meeting with the customary prayer.

3. BEREAVEMENTS The Mayor read off the list of bereavements being Keith William Singh, David Herbert Davies‐Jones, Robert

John Riley, Francis Joseph Gallen, Beverley Brown, William James Borthistle, Valerie May Bridges, Carl

George Bergen Stenholm, Barry Edward Dries, Douglas Eli Hicks, Nancy Gladys White, Beryl June Faint, Bruce

Cocking, Lorna Mavis Whitton, Doreen Betty Morton, Barbara Phyllis Hyams and Janet Leslie Hathway.

It was RESOLVED that Council pay their respects to the deceased and extend their condolences to the family and friends of the deceased with a minute’s silence.

4. PRESENT/APOLOGIES

COUNCILLOR PRESENT APPROVED LEAVE OF ABSENCE

ABSENT

J Chaffey (Chair) X JR Campbell X C Fuller X OC Hasler X R Hooke X A Luke X D Moses X M O’Keefe X RG Swain X STAFF General Manager (E Groth) X Acting Director Corporate and Community Services (T Muldoon) X Acting Director Planning and Environmental Services (W Hudson) X Director Infrastructure Services (J Bartlett) X Chief Engineer (D Noble) X Chief Financial Officer (D Connor) X Project Manager (C Formann) X Director Planning and Environmental Services (A Johns) X Councillor R Hooke – Leave of Absence 20/04/2020 to 14/06/2020 Councillor A Luke – Leave of Absence 13/05/2020 to 26/05/2020 Councillor RG Swain – Leave of Absence 19/02/2020 to 04/03/2020 Council Resolution Moved Councillor OC HASLER Seconded Councillor D MOSES


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ORDINARY COUNCIL MEETING MINUTES 19 February 2020

5. PREVIOUS MINUTES 5.1 CONFIRMATION OF PREVIOUS MINUTES – ORDINARY MEETING MOTION Moved Councillor R HOOKE Seconded Councillor C FULLER 1.02/20 COUNCIL RESOLUTION:

The Minutes of the Ordinary Meeting held on Wednesday 18 December 2019 were received and it was RESOLVED that the minutes be adopted as a true and correct record of that meeting.

6. DECLARATIONS OF INTEREST

COUNCILLOR ITEM REPORT P SNP LSNP RC REASON R HOOKE 10.1 Request for Assistance –

Gunnedah Show Society – EIMEX X Chair of the EIMEX Committee.

STAFF ITEM REPORT P SNP LSNP RC REASON NIL

P – Pecuniary SNP – Significant Non Pecuniary LSNP – Less than Significant Non Pecuniary RC – Remain in Chamber during consideration/discussion of item

7. COMMUNITY PRESENTATIONS Mrs Amos was in attendance to make a presentation in relation to the Cultural Precinct Master Plan. Mr Ben Hennessy was in attendance to make a presentation in relation to the Cultural Precinct Master Plan. Mr George Avard was in attendance to make a presentation in relation to the Notice of Motion concerning

Porcupine Reserve.

8. MAYORAL MINUTE Nil.

9. GENERAL MANAGER’S OFFICE 9.1 2020 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT AUTHOR General Manager MOTION Moved Councillor C FULLER Seconded Councillor A LUKE 2.02/20 COUNCIL RESOLUTIONS: 1. That Councillors give consideration to any proposed motions they wish included in the National

General Assembly Business Paper, and advise the General Manager of them prior to Monday 2 March 2020 to enable them to be considered by Council at its March Ordinary Meeting; and

2. That Council authorise the attendance of the Mayor, Councillor Jamie Chaffey, at the 2020

National General Assembly of Local Government in Canberra 14‐17 June 2020.


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9.2 SISTER CITIES AND FRIENDLY RELATIONSHIPS PROGRAM GUIDELINES AUTHOR General Manager MOTION Moved Councillor R HOOKE Seconded Councillor A LUKE 3.02/20 COUNCIL RESOLUTION: That Council endorse the Sister Cities and Friendly Relationships Program and associated Guidelines. 9.3 SISTER CITIES AND FRIENDLY RELATIONSHIPS WORKING GROUP AUTHOR General Manager MOTION Moved Councillor C FULLER Seconded Councillor D MOSES 4.02/20 COUNCIL RESOLUTIONS: That Council:

1. Endorse the expansion of the Sister Cities and Friendly Relationships Working Group to include all schools within Gunnedah Shire and a general community representative; and

2. Accept Mrs Wendy Marsh as the current general community representative.

9.4 CULTURAL PRECINCT MASTERPLAN AUTHOR General Manager MOTION Moved Councillor R HOOKE Seconded Councillor C FULLER 5.02/20 COUNCIL RESOLUTION: That a decision relating to the adoption of the Cultural Precinct Masterplan be deferred until such time as

further consultation with the Cultural Precinct Advisory Group and other community stakeholders has been undertaken.

9.5 COMMUNITY RESILIENCE PROGRAM AUTHOR Project Manager MOTION Moved Councillor R HOOKE Seconded Councillor D MOSES 6.02/20 COUNCIL RESOLUTION: That the General Manager be authorised to distribute the remaining drought donations currently held by

Council to the Rural Financial Counselling Service and to local clubs undertaking drought relief work.


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10. CORPORATE AND COMMUNITY SERVICES

10.1 REQUEST FOR ASSISTANCE – GUNNEDAH SHOW SOCIETY ‐ EIMEX Councillor R Hooke declared an interest, left the chamber and took no part in discussion or consideration on

this item. AUTHOR Acting Director Corporate and Community Services MOTION Moved Councillor OC HASLER Seconded Councillor J CAMPBELL 7.02/20 COUNCIL RESOLUTION: That Council accept the opportunity as a major sponsor for the conduct of the 2020 Energy Innovation

Mining Expo and make an in kind contribution of $11,000 and a cash contribution of $7,000 on the proviso the event is held.

Councillor R Hooke returned to the Chamber.

10.2 2017‐2021 DELIVERY PROGRAM – PROGRESS REPORT AS AT 31 DECEMBER 2019 AUTHOR Manager Governance and Legal MOTION Moved Councillor C FULLER Seconded Councillor A LUKE 8.02/20 COUNCIL RESOLUTION:

That the 2017‐2021 Delivery Program Progress Report as at 31 December 2019 be received and noted.

10.3 LGNSW TOURISM CONFERENCE 2020 AUTHOR Acting Director Corporate and Community Services MOTION Moved Councillor A LUKE Seconded Councillor C FULLER 9.02/20 COUNCIL RESOLUTION: That Council endorse the attendance of Councillor OC HASLER at the LGNSW Tourism Conference 2020 and

that a Delegate’s Report on the Conference be presented to a future meeting. 10.4 DRAFT POLICY – LEGISLATIVE COMPLIANCE AUTHOR Manager Governance and Legal MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 10.02/20 COUNCIL RESOLUTION:

That Council resolve to adopt the Draft Policy – Legislative Compliance.

10.5 DRAFT POLICY – CHILD, YOUNG PERSON AND VULNERABLE PEOPLE PROTECTION AUTHOR Manager Governance and Legal MOTION Moved Councillor A LUKE


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Seconded Councillor C FULLER 11.02/20 COUNCIL RESOLUTION: That Council resolve to adopt the Draft Policy – Child, Young Person and Vulnerable Person Protection

following exhibition for 28 days, should no submissions be received.

10.6 DRAFT POLICY – GIFTS AND BENEFITS AUTHOR Manager Governance and Legal MOTION Moved Councillor OC HASLER Seconded Councillor R HOOKE 12.02/20 COUNCIL RESOLUTION: That Council resolve to adopt the Draft Policy – Gifts and Benefits following exhibition for 28 days, should

no submissions be received. 10.6 OUTSTANDING RESOLUTION REGISTER AUTHOR Director Corporate and Community Services MOTION Moved Councillor D MOSES Seconded Councillor A LUKE 13.02/20 COUNCIL RESOLUTION:

That the information be received and noted.

11. PLANNING AND ENVIRONMENTAL SERVICES 11.1 2019/20 CAPITAL ROLLOVER – ELECTRONIC EVENT SIGN AUTHOR Manager Economic Development OFFICER’S RECOMMENDATION: That Council endorse the rollover of the 2019/20 capital works allocation for Electronic Event Sign of $35,000

to the 2020/21 financial year. An Amendment was Moved Councillor M O’KEEFE, Seconded Councillor A LUKE:

1. That Council endorse the rollover of the 2019/20 capital works allocation for Electronic Event Sign of $35,000 to the 2020/21 financial year;

2. That a report be brought to Council identifying other locations and budget for more than one sign in Gunnedah Shire (for example, as a feature on the new over rail bridge).

The Amendment on being Put to the Meeting was Carried. The Amendment now becomes the Motion. The Motion was Carried.

MOTION Moved Councillor M O’KEEFE Seconded Councillor A LUKE 14.02/20 COUNCIL RESOLUTIONS:


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1. That Council endorse the rollover of the 2019/20 capital works allocation for Electronic Event Sign

of $35,000 to the 2020/21 financial year; 2. That a report be brought to Council identifying other locations and budget for more than one sign

in Gunnedah Shire (for example, as a feature on the new over rail bridge). 11.2 2019/20 CAPITAL ROLLOVER – SMART DEVICE APP AUTHOR Manager Economic Development MOTION Moved Councillor D MOSES Seconded Councillor C FULLER 15.02/20 COUNCIL RESOLUTION: That Council endorse the rollover of the 2019/20 capital works allocation for Smart Device App of $50,000

to the 2020/21 financial year. 11.3 DRAFT POLICY – WASTE MANAGEMENT – WASTE GENERATED OUTSIDE THE GUNNEDAH SHIRE COUNCIL

LOCAL GOVERNMENT AREA AUTHOR Manager Waste MOTION Moved Councillor A LUKE Seconded Councillor R HOOKE 16.02/20 COUNCIL RESOLUTION: That Council endorse the public exhibition of the Draft Policy – Waste Management – Waste Generated

Outside the Gunnedah Shire Council Local Government Area Policy and should there be no submissions, the draft policy be adopted.

11.4 FINAL COMMUNITY PARTICIPATION PLAN AUTHOR Community and Social Planner MOTION Moved Councillor J CAMPBELL Seconded Councillor D MOSES 17.02/20 COUNCIL RESOLUTION: That the Community Participation Plan is adopted. 11.5 COMMUNITY SAFETY CONFERENCE WORKING GROUP AUTHOR Community and Social Planner MOTION Moved Councillor OC HASLER Seconded Councillor C FULLER 18.02/20 COUNCIL RESOLUTIONS:

That Council:

1. Endorse the establishment of a Gunnedah Community Safety Conference Working Group; 2. Endorse the appointment of Councillors C FULLER, J CAMPBELL, R HOOKE and D MOSES to be part

of the Working Group;


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3. Endorse the calling of Expressions of Interest for three community members to be part of the Working Group;

4. Endorse the calling of Expressions of Interest for the appointment of a temporary short term

Event Coordinator to support event planning.

12. INFRASTRUCTURE SERVICES 12.1 GUNNEDAH RSL SUB‐BRANCH MEMORIAL GARDEN AUTHOR Manager Public Facilities MOTION Moved Councillor Seconded Councillor OFFICER’S RECOMMENDATIONS: That Council give permission to Gunnedah RSL Sub‐Branch to redevelop the former Bowling Green area at 2

Acacia Street, Gunnedah into a memorial garden, subject to the RSL Club:

1. Meeting any applicable development application requirements; 2. Renewing the lease over 2 Acacia Street, Gunnedah, which is due to expire on 30 December 2020,

for a further ten years; and

3. Installation, maintenance, and renewal of the memorial garden to be the responsibility of the Gunnedah RSL Sub‐Branch.

A Motion was Moved Councillor M O’KEEFE, seconded Councillor A LUKE: That the request from the Gunnedah RSL Sub‐Branch Memorial Garden be deferred for consideration at a Councillor Workshop, following which a report be presented to a future Council meeting. The Motion on being Put to the Meeting Carried.

MOTION Moved Councillor M O’KEEFE Seconded Councillor A LUKE 19.02/20 COUNCIL RESOLUTIONS:

That the request from the Gunnedah RSL Sub‐Branch Memorial Garden be deferred for consideration at a Councillor Workshop, following which a report be presented to a future Council meeting.

10.2 SERVICE LEVEL REVIEW – PARKS AND GARDENS, WATER AND SEWER AND WORKS AUTHOR Director Infrastructure Services MOTION Moved Councillor OC HASLER Seconded Councillor C FULLER 20.02/20 COUNCIL RESOLUTION:

That Council allocate $53,625 consisting of $35,750 from Unrestricted General Fund, $8,938 from Restricted Water, and $8,937 from Restricted Gunnedah Sewer to facilitate service reviews for the Parks and Gardens, Water and Sewer, and Works sections.

10.3 POLICY – WATER USAGE CHARGE REDUCTION REQUESTS AUTHOR Manager Water Services


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MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 21.02/20 COUNCIL RESOLUTION:

That Council adopt the Water Usage Reduction Requests Policy as publicly exhibited. 10.4 REQUEST – WATER CONSUMPTION CHARGE REDUCTION – ASSESSMENT 13281371 AUTHOR Manager Water Services MOTION Moved Councillor A LUKE Seconded Councillor J CAMPBELL 22.02/20 COUNCIL RESOLUTION:

That Council decline the request to reduce water charges on Assessment No 13281371.

12.5 REQUEST – WATER CONSUMPTION CHARGE REDUCTION – ASSESSMENT 13275689 AUTHOR Manager Water Services MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 23.02/20 COUNCIL RESOLUTION:

That Council decline the request to reduce water charges on Assessment No 13275689.

13. ENGINEERING SERVICES 13.1 CONTRACT T1617‐03 – CONSTRUCTION OF GUNNEDAH MEMORIAL POOL COMPLEX UPGRADE –

COUNCILLOR UPDATE AUTHOR Chief Engineer MOTION Moved Councillor OC HASLER Seconded Councillor A LUKE 24.02/20 COUNCIL RESOLUTION:

That the information be received and noted and that a further report be provided to the May Council Meeting following the investigation in April.

13.2 GUNNEDAH SHOWGROUND – REFURBISHMENT OF GRANDSTAND AMENITIES AUTHOR Chief Engineer MOTION Moved Councillor R HOOKE Seconded Councillor D MOSES 25.02/20 COUNCIL RESOLUTION:

That the information be received and noted.

13.3 2019/20 REVALUATION – CONDITION RATING CULVERTS AUTHOR Chief Engineer


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MOTION Moved Councillor OC HASLER Seconded Councillor C FULLER 26.02/20 COUNCIL RESOLUTION:

That Council reallocate $38,500 from the operating budget of Strategy and Assets, to be utilised to engage an external asset inspector to undertake condition rating of Council’s culverts and cross drainage assets.

13.4 CONTRACT MANAGEMENT FRAMEWORK AUTHOR Chief Engineer MOTION Moved Councillor A LUKE Seconded Councillor C FULLER 27.02/20 COUNCIL RESOLUTION:

That Council allocate $30,000 from the Contingency Restricted Asset to develop a management policy, directive and procedures for contract management.

14. BUSINESS AND FINANCE 14.1 REQUEST FOR BOUNDARY ADJUSTMENT – PROPERTY ID 13315015 AUTHOR Coordinator Finance MOTION Moved Councillor OC HASLER Seconded Councillor C FULLER 28.02/20 COUNCIL RESOLUTIONS:

1. That the requested boundary adjustment, being the relinquishment of Lot 1 DP575271 and PLT 213 DP755494 from Gunnedah Shire Council to Liverpool Plains Shire Council, be refused; and

2. That all relevant parties be notified of Council’s decision.

14.2 QUARTERLY PROJECT PROGRESS REPORT AUTHOR Coordinator Finance MOTION Moved Councillor A LUKE Seconded Councillor D MOSES 29.02/20 COUNCIL RESOLUTION:

That the Project Management Progress Report for the second quarter for 2019/20 be received and noted.

14.3 SECOND QUARTER BUDGET REVIEW AUTHOR Coordinator Finance MOTION Moved Councillor C FULLER Seconded Councillor D MOSES 30.02/20 COUNCIL RESOLUTIONS:

1. That the second quarter budget review summary for the 2019/20 financial year be received and noted;


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2. That the adjustments to budget allocations, including transfers to and from restricted assets, as

listed in the attachments to this report, be adopted.

14.4 INVESTMENTS AUTHOR Coordinator – Accounting and Treasury MOTION Moved Councillor M O’KEEFE Seconded Councillor J CAMPBELL 31.02/20 COUNCIL RESOLUTION:

That the principal investment of $58.18 million (December) and $58.6 million (January) for all funds to date be received and noted.

15. REPORTS TO COMMITTEES 15.1 AUDIT COMMITTEE MEETING MINUTES – 16 OCTOBER 2019 AUTHOR Director Corporate and Community Services MOTION Moved Councillor J CAMPBELL Seconded Councillor D MOSES 32.02/20 COUNCIL RESOLUTION: That the minutes of the Audit Committee Meeting held on Wednesday 16 October 2019 be received and

noted. 15.2 AUDIT COMMITTEE MEETING MINUTES – 18 DECEMBER 2019 AUTHOR Director Corporate and Community Services MOTION Moved Councillor J CAMPBELL Seconded Councillor C FULLER 33.02/20 COUNCIL RESOLUTION: That the minutes of the Audit Committee Meeting held on Wednesday 18 December 2019 be received and

noted.

16. NOTICES OF MOTION/QUESTIONS ON NOTICE 16.1 NOTICE OF MOTION – 50m POOL REPAIR UPGRADE AUTHOR Councillor OC Hasler NOTICE OF MOTION:

That the appropriate Council officer provide a report to Council outlining the following:

1. The result of the recent repair works to the Gunnedah 50 metre pool – including identification of the source of the water flowing in the South Street culvert;

2. The financial implications for Council in having the work undertaken – were there costs to Council in

achieving the repairs? and 3. Any long‐term implications of the repair work on the longevity of the pool. Refer Item 13.1.


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16.2 NOTICE OF MOTION – PORCUPINE RESERVE AUTHOR Councillor C Fuller MOTION Moved Councillor C FULLER Seconded Councillor R HOOKE 34.02/20 COUNCIL RESOLUTIONS:

1. That Council require a report be brought back to a future meeting which addresses the concerns raised in Mr George Avard’s letter of 3 February 2020 with respect to the upkeep of Porcupine Reserve; and

2. That this report should follow appropriate consultation with nearby residents and those that have

been oversighting the reserve including the Gunnedah Urban Landcare Group and RFS. 16.3 QUESTION ON NOTICE – LITTLE BARBER STREET AUTHOR Councillor OC Hasler Is the upgrade/rehabilitation of Little Barber Street between Rosemary Street and Warrabungle Street in the

works program for 2020/21? If not, could consideration be given to including it such that it can be undertaken in conjunction with the on‐going work on the Railway overpass and completed at the same time as other works in Warrabungle Street?

The Director Infrastructure Services responded to the question.

CLOSED COUNCIL

MOTION Moved Councillor D MOSES Seconded Councillor R HOOKE 35.02/20 A Motion was Moved into Closed Council for consideration of the following matters and that members of

the press and public be excluded from the meeting, the reason being that the matters to be discussed concerned personnel and contractual matters, as detailed below:

a) Acting Director Corporate and Community Services’ Report to Closed Council; b) Director Planning and Environmental Services’ Report to Closed Council; c) Director Infrastructure Services; Report to Closed Council; and d) Chief Engineer’s Report to Closed Council.

17. CORPORATE AND COMMUNITY SERVICES 17.1 TENDER FOR INSURANCE BROKERAGE SERVICES AUTHOR Manager Governance and Legal MOTION Moved Councillor R HOOKE Seconded Councillor A LUKE 36.02/20 COUNCIL RESOLUTION: That Council award the tender for Insurance Related Services and insurance coverage to Civic Risk Mutual

Pty Ltd.


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18. PLANNING AND ENVIRONMENTAL SERVICES 18.1 EXTENSION OF WASTE AND ORGANICS AGREEMENT AND RECYCLABLES AUTHOR Manager Waste MOTION Moved Councillor C FULLER Seconded Councillor OC HASLER 37.02/20 COUNCIL RESOLUTIONS: That Council authorises the General Manager to enter into the extension deeds for the Waste and

Organics Agreement and Recyclables Agreement:

1. Council refers to its earlier resolution number 27.09/19, which authorised Council to negotiate a short term contract extending the operation of the following contracts to 30 June 2021:

a) Kerbside Waste and Organics Collection Contract with J.R. and E.G. Richards (NSW) Pty

Ltd (JR Richards) dated 3 November 2009 which is due to expire on 30 June 2020 (Waste and Organics Agreement); and

b) Gunnedah, Curlewis and Carroll Kerbside Recycling Contract with Gunnedah Workshop

Enterprises Ltd trading as Recyclit (Recyclit) (Recyclables Agreement), which is due to expire on 28 February 2020 and the associated contracts, namely the:

(i) Land Lease Agreement between the parties dated 17 February 2005; and (ii) Container Deposit Scheme Refund Sharing Agreement between the parties dated

22 November 2018), which are both also due to expire on 28 February 2020, 2. In respect of the Waste and Organics Agreement, Council notes that in accordance with section

55(3)(i) of the Local Government Act, it has determined that because of extenuating circumstances a satisfactory result would not be achieved by inviting tenders for this contract. The reasons for this decision are: a) that the costs of mobilisation for a contract that is only for a 12‐month period, would

likely discourage any potential tenderer from participating other than JR Richards; b) Council is committed to procuring a long‐term waste collections contract that would

include the collection of recyclables, which service is currently carried out under the contract with Recyclit;

c) in order to facilitate a single long‐term wastes collection contract, that includes the

recyclables collection service now being undertaken by Recyclit, Council requires the additional period until 30 June 2021 in order to properly plan and implement the procurement process for this new contract; and

d) a 2‐year planning and implementation period until 30 June 2021 is consistent with the

period recommended by the EPA in the EPA’s Model waste and recycling collection contracts user guide for councils (EPA Guide). The EPA Guide recommends in relation to the conclusion of waste contracts “a critical two year service development period prior to the current contract expiry date, encompassing four distinct phases, these being; Consultation and Planning, Prepare Tender Documents, Tendering and New Service Commissioning”.

3. In respect of the Recyclables Agreement and the Land Lease Agreement, Council notes that it

relies on the exemption in s 55(3)(g) of the Local Government Act without being required to invite tenders under section 55 of this Act.


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4. Council resolves to delegate to the General Manager the authority to execute the following

extension deeds which extend the operation of the above mentioned contracts to 30 June 2021:

a) Deed of Variation extending the Waste and Organics Agreement; b) Deed of Variation extending the Recyclables Agreement, which also has the effect of

extending the Container Deposit Scheme Refund Sharing Agreement; and c) Deed of Variation extending the Land Lease Agreement.

19. INFRASTRUCTURE SERVICES 19.1 QUOTATION Q1920‐06 – INTERNAL COATING SOUTH STREET RESERVOIR AUTHOR Water Services Project Manager MOTION Moved Councillor OC HASLER Seconded Councillor A LUKE 38.02/20 COUNCIL RESOLUTION: That Council allocate additional funding of $160,000 from Restricted Gunnedah Water for the internal wall

coating of the Gunnedah South Street Reservoir. 19.2 TENDER T1920‐07 – GUNNEDAH SOUTH STREET RESERVOIR AUTHOR Water Services Project Manager MOTION Moved Councillor OC HASLER Seconded Councillor D MOSES 39.02/20 COUNCIL RESOLUTION: That Council award the contract for T1920‐07 to replace the roof and internal ladder at the Gunnedah

South Street Reservoir to Steelworks Engineering Pty Ltd.

20. ENGINEERING SERVICES 20.1 TENDER T1920‐05 – SUPPLY AND INSTALLATION OF GUNNEDAH SHOWGROUND ARENA LIGHTING AND

PUBLIC ADDRESS UPGRADE AUTHOR Special Project Manager MOTION Moved Councillor R HOOKE Seconded Councillor J CAMPBELL 40.02/20 COUNCIL RESOLUTION: That Council delegate authority to the General Manager to award and execute contract T1920‐05 for the

Gunnedah Showground Arena Lighting Upgrade and new PA System to Large Industries Pty Ltd (T/as JLE Electrical) for $365,591.64 ex GST.

RESOLUTION OUT OF CLOSED COUNCIL Council Resolution Moved Councillor R HOOKE Seconded Councillor C FULLER


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41.02/20 COUNCIL RESOLUTION: On the resumption of the Ordinary business of the meeting, the Chairperson reported that the previous

resolutions were adopted in Closed Council. There being no further business, the meeting concluded at 7:20pm. Councillor J Chaffey MAYOR


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General Manager’s Report

ITEM 1 2020 National General Assembly – Motions MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE General Manager's Office AUTHOR General Manager POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.3.2 Build relationships with all levels of Government, seek to contribute

to decision making and strongly advocate our local interests. Operational Plan 1.3.2.1 Identify opportunities to advocate our interests with local

community groups, regional organisations and the State and Federal Government on issues such as planning, development and the provision of services and facilities.

ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council submit the following three (3) motions to the 2020 National General Assembly for Local Government: Motion Number 1:

1.1 That, the National General Assembly calls upon the Commonwealth Government to ensure that the Federal Financial Assistance Grants (FAGS) to Local Government be restored to the level of 1% of total Taxation Revenue.

1.2 That, the increased Revenue to be distributed through the States and Territories Grants Commission’s is only eligible to the Local Roads Component.

Motion Number 2: 2.1 That, the National General Assembly calls upon the Commonwealth Government to

establish a funding stream to be administered through the respective States and Territories for the sole purpose of Councils to undertake comprehensive study of bush fire risk to habited towns, villages and communities throughout their respective Local Government areas.

2.2 That, further funding is to be available to enable mitigation measures to identified bush fire risks.

Motion Number 3:

3.1 That, the National General Assembly calls upon the Commonwealth Government to mandate that 20 percent of the funds be committed to New South Wales TAFE, to support rural Institutes to allow apprenticeship courses to be run with no minimum student requirements.

3.2 That, the National General Assembly calls upon the Commonwealth Government to mandate that New South Wales TAFE allows composite classes within apprenticeship courses to be run in Rural Institutes.


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PURPOSE To enable Council to consider proposed motions for the 2020 National General Assembly for Local Government and adopt those it wishes to submit. BACKGROUND The 2020 National General Assembly of Local Government (NGA) which will be held at the National Convention Centre in Canberra between the 14 and 17 June 2020. The Australian Local Government Association (ALGA) is calling for motions for the 2020 NGA under this year’s theme ‘Working Together for Our Communities’. Motions are to be submitted electronically via the online form on the NGA website and should be received by the ALGA no later than Friday 27 March 2020. COMMENTARY The motions are included in the officer’s recommendation for endorsement. Upon endorsement, staff will submit the motions electronically via the online form on the NGA website by the closing date of Friday 27 March 2020.

ITEM 2 GoCo Software Proposal MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE General Manager's Office AUTHOR GoCo Quality and Systems Leader POLICY Nil LEGAL Local Government Act 1993 FINANCIAL $79,300 STRATEGIC LINK Community Strategic Plan 3.1.2 Support of aged care facilities as well as programs that support aged

persons to remain independently living in their own home. Operational Plan 3.1.2.1 Ensure effective and efficient delivery of Commonwealth Home

Support Program (CHSP) services to eligible elderly people and younger people with disabilities in the Gunnedah Shire.

3.1.2.2 Ensure effective and efficient delivery of individualised packages of support to eligible elderly people and younger people with a disability across GoCo Packages’ catchment.

ATTACHMENTS Nil OFFICER’S RECOMMENDATION: That Council approve the proposal to purchase a new client information software system through a $79,300 investment from Restricted Reserve funds.


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PURPOSE To seek approval from Council to purchase a new client information software system through a $79,300 investment from Restricted Reserve funds. BACKGROUND GoCo relies on its Client Information System (CIS) software to manage and oversee all aspects of client care, including management of suppliers, volunteers, client data, staff case loads, service provision and clinical care. GoCo currently uses two (2) different software systems, Alchemy SMS, and Filemaker CMSS, as well as a multitude of spreadsheets to manage GoCo’s service delivery and reporting for aged and community services, due to the restrictions of the software. This configuration is contributing significantly to: Loss of productivity due to duplicating records across systems and staff requiring training

and access to multiple software systems. Increased risk of human error – as the software systems don’t currently meet all our

reporting and reconciliation requirements, GoCo uses excel reports for tracking our financial information, reporting targets, and other KPI’s.

Issues with connectivity – the current software providers offer systems that are hosted on local servers, restricting the ability to use the systems offline, or in the field – where we are meeting clients.

GoCo’s current Client Information Software (CIS), was originally used by Gunnedah Shire Council’s NRCC Packages Team and Gunnedah Shire Council’s Community Care Multi-Purpose Service. When the systems were initially implemented, more than 10 years ago, they were fit for purpose and provided an adequate platform for client management and reporting. COMMENTARY Issues Over the past 5 years, GoCo’s service options and the technology that is available to streamline business procedures had developed significantly. At the same time, the reporting and financial requirements of GoCo’s funding bodies have become more rigorous and detailed, and the service industry is being forced to streamline all procedures, particularly administrative tasks, to reduce back of shop costs. GoCo’s administrative burden is high, and a solution is required to reduce administration costs to allow the funding from GoCo’s Commonwealth and State grants to be allocated to support clients, the older and disadvantaged groups in our community. Assessment Financial Analysis The current reserve balance (unrestricted funds 30 June 2019) available for use is $1,611,650.62 from which $79,300 is being sought to fund the proposed software solution (4.9% of the current available Restricted Reserve).


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Ongoing financial liability To be financed from GoCo’s current and future client fees and charges

Scope Budget

Maintenance, subscription and support (per annum) $60,260

Human resources for implementation support (one off): $23,478

Decommissioning current software (one off) $6,000

Proposed Financial Investment To be financed from the Restricted Reserve

Scope Budget

Software scoping, implementation, training and support $69,300

Contingency $10,000

TOTAL INVESTMENT $79,300

Eric Groth GENERAL MANAGER


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Acting Director Corporate and Community Services

ITEM 1 Councillor Superannuation Discussion Paper MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Corporate and Community Services AUTHOR Acting Director Corporate and Community Services POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.3 Undertake collaborative projects with others where there is as

community benefit to do so. 1.3.2 Build relationships with all levels of Government, seek to contribute

to decision making and strongly advocate our local interests. Operational Plan 1.2.3.1 Collaborate and share resources with other organisations. 1.3.2.1 Identify opportunities to advocate our interests with local

community groups, regional organisations and the State and Federal Government on issues such as planning.

ATTACHMENTS 1. Circular 20-05 – Release of Councillor Superannuation Discussion Paper

2. Councillor Superannuation Discussion Paper OFFICER’S RECOMMENDATION: For Council’s consideration. PURPOSE This report is presented to Council in relation to an Office of Local Government Circular concerning the release of a Councillor superannuation discussion paper. BACKGROUND The Office of Local Government has issued a discussion paper to seek the views of Councils and their local communities on whether Councillors should receive superannuation payments. Under the Commonwealth Superannuation Guarantee (Administration) Act 1993, Councils across Australia are not required to make superannuation contributions in relation to the fees they pay to Mayors and Councillors. This is because Mayors and Councillors are elected to a civic office in a Council and are not employees of the Council. The discussion paper has been released in response to concerns that ineligibility of Councillors to receive superannuation payments is inequitable and is a deterrent to more women and younger people standing as candidates at Council elections. COMMENTARY The reasons suggested as to why Mayors and Councillors should receive superannuation payments in addition to their fees is summarised as follows: It will ensure that Mayors and Councillors are adequately remunerated for the performance

of their duties;


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It will address a historic anomaly that has seen Mayors and Councillors denied the benefit of

superannuation guarantee payments enjoyed by the broader workforce; and It is hoped it will encourage more women to stand as candidates for election to Councils. The discussion paper proposed four options by which Councils can contribute towards superannuation for Councillors, being: Option 1 Maintaining the status quo

Under this option, councils will continue not to be obliged to make superannuation guarantee payments on behalf of the mayor and councillors. Mayors and councillors who wish to make concessional contributions to their superannuation funds can continue to enter into an arrangement with the council under which they agree to forego part of their fee in exchange for the council making contributions to a complying superannuation fund on their behalf on a pre-tax basis.

Option 2 Amending the NSW Local Government Act 1993 to require councils to pay a portion of the mayor’s and councillors’ fees equivalent to the superannuation guarantee amount into a complying superannuation fund nominated by the mayor and councillors.

Under this option, the Act would be amended to require councils to pay a proportion of the mayor’s and councillors’ fees equivalent to the superannuation guarantee amount into a complying superannuation fund nominated by the mayor and councillors.

Option 3 Amending the NSW Local Government Act 1993 to require councils to pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the payment of the mayor’s and councillors’ fees.

Under this option, all councils will be required to pay an amount equivalent to the superannuation guarantee contribution payable with respect to the mayor’s and councillors’ fees, into a complying superannuation fund nominated by the mayor and councillors. The payment would be made in addition to the payment of the mayor’s and councillors’ fees. A supporting amendment would be required to exempt the additional payment from section 242A of the Act.

Option 4 Amend the NSW Local Government Act 1993 to give councils the option to pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the mayor’s and councillors’ fees.

This option is based on the Queensland model. Under this option, the payment of an additional superannuation contribution in addition to the mayor’s and councillors’ fees would be optional for councils. Councils would also have the option to make a superannuation contribution on behalf of the mayor and councillors as a portion of the mayor’s or councillors’ fees.

The cost of paying the superannuation guarantee for Mayors and Councillors will need to be met by each Council out of its existing budget. This cost will vary from Council to Council depending on what fees the Mayor and Councillors receive and how many Councillors there are on the Council. The table below sets out the average annual cost to Councils in each remuneration category by paying the 9.5% superannuation guarantee for the Mayor and each Councillor based on the maximum annual fee in each category.


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The total estimated annual cost of paying the 9.5% superannuation guarantee for Mayors and Councillors for the local government sector as a whole is close to $3 million. Category Councils in Category Average annual cost of

payment 9.5% superannuation contribution for

Mayors and Councillors

General Purpose Councils –

Metropolitan

Principal CBD 1 55,792 Major CBD 1 55,886 Metropolitan Large 8 45,973 Metropolitan Medium 9 35,911 Metropolitan Small 11 21,541

General Purpose Councils – Non-

metropolitan

Regional City 2 46,007 Regional Strategic Area 2 45,973 Regional Rural 37 21,543 Rural 57 11,762

County Councils Water 4 9,289 Other 6 5,081

Note: Gunnedah Shire Council is in the Rural Category. Submissions on the discussion paper can be made until Friday 8 May 2020. It should be noted a Motion was submitted on behalf of Goulburn Mulwaree Council and Yass Valley Council opposing the introduction of superannuation contributions to the Country Mayors Association meeting held on Friday 6 March 2020 in Sydney. Their submission was based on the significant natural disasters severely impacting NSW over the past few years, including drought, bushfires and flooding and the associated costs with supporting their communities and ensuring their ongoing financial viability into the future. As a result, the following Resolution was passed at the meeting:

RESOLVED That Country Mayors write to the Chief Executive and the Board Chair of Local Government Superannuation and appeal to humanitarian and sensitive attitude of this organisation and seek that two year moratorium be placed on these “additional contributions” for the defined benefit plan totalling $40 million to allow NSW Councils to focus on the devastating natural disasters that need to be managed and funded. It needs to be acknowledged that the payment of over 1% of our annual rate income ($40,000,000) to Local Government Superannuation would be better spent on essential recovery focus in our destroyed and homeless communities.


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ITEM 2 Outstanding Resolution Register MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Corporate and Community Services AUTHOR Director Corporate and Community Services POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.5 Continue work to ensure Council has good governance and

transparent decision making. Operational Plan 1.2.5.4 Promote and support effective open and transparent Council decision

making including provision of quality business papers, meeting notices and minutes in accordance with legislative requirements.

ATTACHMENTS Outstanding Resolution Register OFFICER’S RECOMMENDATION: That the information be received and noted. PURPOSE This report provides a list of past resolutions (Table Attached) that have not been completed. BACKGROUND As per Council’s resolution from the June 2011 Ordinary meeting, the report provides information on the current status of items, reasons for delay, estimated timeframes for completion and additional actions or support required to enable completion. COMMENTARY The outstanding resolution register is presented for information. Tim Muldoon ACTING DIRECTOR COPRORATE AND COMMUNITY SERVICES


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Office of Local Government 5 O’Keefe Avenue NOWRA NSW 2541 Locked Bag 3015 NOWRA NSW 2541 T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209 E [email protected] W www.olg.nsw.gov.au ABN 44 913 630 046

Circular Details Circular No / Date / Doc ID Previous Circular N/A Who should read this Councillors / General Managers / Council staff Contact Council Governance - (02) 4428 4100/ [email protected] Action required Council to Implement

Release of councillor superannuation discussion paper What’s new or changing

• The Office of Local Government has issued a discussion paper to seek the views of councils and their local communities on whether councillors should receive superannuation payments.

• Under the Commonwealth Superannuation Guarantee (Administration) Act 1993, councils across Australia are not required to make superannuation contributions in relation to the fees they pay to mayors and councillors. This is because mayors and councillors are elected to a civic office in a council and are not employees of the council.

• The release of the discussion paper has been prompted by concerns raised by mayors and councillors that the ineligibility of councillors to receive superannuation payments is inequitable and is a deterrent to more women and younger people standing as candidates at council elections.

• The discussion paper is available on the Office of Local Government’s (OLG) website at www.olg.nsw.gov.au.

What this will mean for your council

• The Office to Local Government is seeking the views of councils, councillors and council staff on this issue.

• Councils are also encouraged to inform their local communities about the discussion paper and to encourage members of the community to make submissions.

• Submissions may be made to [email protected], labelled ‘Councillor Superannuation Consultation’ and marked to the attention of OLG’s Council Governance Team.

• Submissions should be made before COB Friday 8 May 2020.

Key points • The discussion paper seeks the views of councils and others on the following

four options: o maintaining the status quo – mayors and councillors can continue to

voluntarily contribute a portion of their fees to a complying superannuation fund of their choice

o mandate the current voluntary situation – amend the Local Government Act 1993 (the Act) to make it compulsory for councils to pay a portion of the mayors’ and councillors’ fees equivalent to the superannuation guarantee amount into a complying superannuation fund nominated by the mayor and councillors

Str

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Office of Local Government 5 O’Keefe Avenue NOWRA NSW 2541 Locked Bag 3015 NOWRA NSW 2541 T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209 E [email protected] W www.olg.nsw.gov.au ABN 44 913 630 046

o amend the Act to allow councils to voluntarily pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the mayor’s and councillors’ fees – this means that the payment of councillor superannuation in addition to their fee would be at each council’s discretion, allowing the council to take into account the council’s resources and the local community’s views, or

o amend the Act to make it compulsory for councils to pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the mayor’s and councillors’ fees.

Where to go for further information

• For further information please contact the Council Governance team on 02 4428 4100 or by email at [email protected].

Tim Hurst Deputy Secretary Local Government, Policy and Planning


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COUNCILLOR SUPERANNUATION

Discussion paper

March 2020

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Councillor Superannuation – Discussion Paper 2

ACCESS TO SERVICES

The Office of Local Government is located at:

5 O’Keefe Avenue Locked Bag 3015

NOWRA NSW 2541 NOWRA NSW 2541

Phone 02 4428 4100

Fax 02 4428 4199

TTY 02 4428 4209

Email [email protected]

Website www.olg.nsw.gov.au

OFFICE HOURS

Monday to Friday

9.00am to 5.00pm

(Special arrangements may be made if these hours are unsuitable)

The office is wheelchair accessible.

ALTERNATIVE MEDIA PUBLICATIONS

Special arrangements can be made for our publications to be provided in large print or an alternative

media format. If you need this service, please contact Client Services on 02 4428 4100.

DISCLAIMER

While every effort has been made to ensure the accuracy of the information in this publication, the

Office of Local Government expressly disclaims any liability to any person in respect of anything done

or not done as a result of the contents of the publication or the data provided.

© NSW Office of Local Government, Department of Planning, Industry and Environment 2019

Produced by the Office of Local Government, Department of Planning, Industry and Environment

www.olg.nsw.gov.au


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Minister’s foreword

Since becoming the Minister for Local Government, I have actively engaged

with local councils across New South Wales. I am constantly impressed by the

passion held by our mayors and councillors, and frequently find myself

commenting on the incredible work ethic of many who continually deliver for

their communities.

I am proud to be a part of a Government that is committed to supporting

councils to deliver for their local communities. Since 2011 this Government

has provided more than $9 billion to local councils to deliver and improve

local infrastructure, services and facilities for their communities. About half of

this funding has gone to regional and rural communities which are struggling through one of the worst

droughts on record and are recovering and rebuilding after the recent natural disasters. This funding

boost has helped local councils provide the very things that make our communities tick – from local

infrastructure to essential services and programs that unite local residents.

Under Commonwealth legislation, councils are not required to make superannuation contributions in

relation to the fees they pay to mayors and councillors because they are not employees of councils.

Recently I was pleased to host a workshop where the obstacles that deter women from nominating to

be a councillor or mayor were identified, and the lack of superannuation payments was one of the

barriers raised. It can also be said that this goes some way in deterring people under 35 from

representing their community on their local council.

As you know, mayors and councillors currently receive a level of remuneration that is independently set

by the Local Government Remuneration Tribunal based on the application of a range of criteria. It is

currently possible for councils to make superannuation contributions on behalf of mayors and

councillors on a pre-tax basis out of the fees they receive from the council as determined by the Tribunal.

However, the Government recognises that not everyone agrees with the current arrangements and

acknowledges the calls for councils to be required to make superannuation contributions on behalf of

mayors and councillors in addition to the payment of their fees. The purpose of this discussion paper is

to encourage further discussion about this issue and assist the Government in better understanding the

views of the local government sector and the broader community.

The discussion paper:

• provides information on the current system for setting councillor remuneration and the

legislation governing superannuation contributions for elected officials

• sets out the arguments for and against the payment of superannuation contributions for mayors

and councillors, and

• provides different options and legislative models.

I welcome your input into this conversation and look forward to hearing your views.

The Hon Shelley Hancock MP

Minister for Local Government


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1. Should mayors and councillors in NSW receive

superannuation payments in addition to their fees?

Reasons that mayors and councillors should receive superannuation payments in addition to their fees

can be summarised as follows:

• it will ensure that mayors and councillors are adequately remunerated for the performance of

their duties

• it will address a historic anomaly that has seen mayors and councillors denied the benefit of

superannuation guarantee payments enjoyed by the broader workforce, and

• it is hoped it will encourage more women to stand as candidates for election to councils.

Each of these arguments are examined below.

Are NSW mayors and councillors adequately remunerated?

In NSW, the remuneration received by mayors and councillors is independently set by an expert tribunal,

the Local Government Remuneration Tribunal.

Under section 239 of the NSW Local Government Act 1993 (the Act), the Tribunal is required to determine

the categories of councils and mayoral offices and to place each council and mayoral office into one of

those categories. The categories are to be determined at least once every 3 years.

To ensure that mayors and councillors receive remuneration that is commensurate with, and reflects

their workload and responsibilities, the Tribunal is required to consider a range of criteria under section

240 of the Act in determining remuneration categories. These include:

• the size, physical terrain, population and the distribution of the population of each local

government area

• the nature and volume of business dealt with by each council

• the nature and extent of the development of each local government area

• the diversity of the communities each council serves

• the regional, national and international significance of the council, and

• any other matters the Tribunal considers relevant to the provision of efficient and effective local

government.

The Tribunal last undertook a significant review of the categories and the allocation of councils into each

of the categories in 2017. The Tribunal has indicated that it will next consider the model, the criteria

applicable to each group and the allocation of councils in detail in 2020.

Under section 241 of the Act, the Tribunal is required to determine, no later than 1 May in each year, for

each of the categories determined under section 239, the maximum and minimum amount of fees to be

paid to mayors and councillors of councils, as well as chairpersons and members of county councils.

As noted above, in determining the maximum and minimum fees payable in each of the categories, the

Tribunal is required under section 242A(1) of the Act, to give effect to the same policies on increases in

remuneration as the Industrial Relations Commission.

The current policy on wages is that public sector wages cannot increase by more than 2.5 per cent, and

this includes the maximum and minimum fees payable to councillors and mayors and chairpersons and

members of county councils.


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However, the Tribunal is able to determine that a council can be placed into another existing or a new

category with a higher range of fees without breaching the Government’s wage policy pursuant to

section 242A(3) of the Act. This means that where, for whatever reason, the workload or responsibilities

of the mayor and councillors increase, they may receive an increase in remuneration that reflects their

increased workload even if that increase exceeds the 2.5% public sector wages cap.

The current remuneration levels for mayors and councillors in each category are set out below:

Table 1: Minimum and maximum fees for NSW mayors and councillors

Category Councils

in

Category

Councillor/Member

Annual Fee

Mayor/Chairperson

Additional Fee*

Minimum Maximum Minimum Maximum

General

Purpose

Councils –

Metropolitan

Principal CBD 1 27,640 40,530 169,100 222,510

Major CBD 1 18,430 34,140 39,160 110,310

Metropolitan

Large

8 18,430 30,410 39,160 88,600

Metropolitan

Medium

9 13,820 25,790 29,360 68,530

Metropolitan

Small

11 9,190 20,280 19,580 44,230

General

Purpose

Councils –

Non -

metropolitan

Regional City 2 18,430 32,040 39,160 99,800

Regional

Strategic Area

2 18,430 30,410 39,160 88,600

Regional Rural 37 9,190 20,280 19,580 44,250

Rural 57 9,190 12,160 9,780 26,530

County

Councils

Water 4 1,820 10,140 3,920 16,660

Other 6 1,820 6,060 3,920 11,060

• Mayors and county council chairpersons receive their fee in addition to the fee they receive as a councillor/member.


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A comparison of average remuneration received by mayors and councillors in NSW with the

remuneration received by their counterparts in other jurisdictions indicates that NSW councillors receive

similar or higher levels of remuneration than their counterparts in other jurisdictions other than

Queensland.

Table 2: Interjurisdictional comparison of councillor remuneration (as paid at March

2020)

Jurisdiction Average Lowest Fee % NSW fee Highest fee % NSW fee

NSW 24,860 9,190 40,530

QLD 141,066 53,049 577% 160,938 397%

VIC 27,999 8,833 96% 47,165 116%

TAS 23,372 9,546 104% 37,198 92%

WA 17,634 3,589 39% 31,678 78%

NT1 13,283 4,428 48% 22,137 55%

SA 16,215 6,500 71% 25,930 64%

Table 3: Interjurisdictional comparison of mayors’ remuneration (as paid at March

2020)

Jurisdiction Average Lowest Fee % NSW fee Highest fee % NSW fee

NSW 141,005 18,970 263,040

QLD 185,824 106,100 1,030% 265,549 101%

VIC 131,877 62,884 331% 200,870 76%

TAS 58,430 23,863 125% 92,997 35%

WA 94,443 4,102 22% 184,784 70%

NT 73,856 24,619 130% 123,093 47%

SA 101,500 26,000 137% 177,000 67%

1 NT’s councillor and mayoral fees are based on the Councillor Member Allowances for July 2018-2019


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Have NSW mayors and councillors been denied a financial benefit received by

other members of the workforce through the payment of the superannuation

guarantee?

The superannuation guarantee was introduced in 1992-93, with compulsory contributions rising at

regular intervals from 3 per cent of wages in that year to 9 per cent in 2002-03 and 9.5 per cent in 2013-

14. The superannuation guarantee is scheduled to rise incrementally from 9.5 per cent of wages today

to 12 per cent by July 2025.

While superannuation guarantee payments are made in addition to an employee’s wages, as the Grattan

Institute has demonstrated2, higher compulsory superannuation contributions are ultimately funded by

lower wages. When the superannuation guarantee increases, this is wholly or mostly borne by workers

who receive smaller pay rises and lower take-home pay. For example, when the superannuation

guarantee increased by from 9 per cent to 9.25 per cent in in 2013, the Fair Work Commission stated in

its minimum wage decision that the proposed minimum wage increase was “lower than it otherwise

would have been in the absence of the Super Guarantee increase”.

Given the evidence that superannuation guarantee payments are in effect paid for by workers through

lower wages, it would be over simplifying the situation to assume that workers are receiving a 9.5%

supplementary payment that is being denied to NSW mayors and councillors.

The last increase in the superannuation guarantee came into effect in 2013/14 when the contribution

rate increased from 9.25% to 9.5%. A comparison of increases in average weekly earnings with increases

in NSW mayors’ and councillors’ remuneration as determined by the Tribunal since then indicates that

NSW mayors and councillors have, on average, enjoyed slightly higher increases in remuneration than

the rest of the community.

Table 4: Comparison of increases in average weekly earnings with increases in mayors’

and councillors’ remuneration

Financial year Average weekly ordinary

time earnings Aust - annual

average increase June to

June each year

Councillor remuneration

increase 1 July

1 July 2014 – 30 June 2015 2.3% 2.5%

1 July 2015 – 30 June 2016 2.0% 2.5%

1 July 2016 – 30 June 2017 2.2% 2.5%

1 July 2017 – 30 June 2018 1.8% 2.5%

1 July 2018 – 30 June 2019 2.7% 2.5%

1 July 2019 – 30 June 2020 3.1% 2.5%

2 See John Daley and Brendan Coates (2018) Money in retirement: More than enough. Grattan Institute. November 2018


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Were councils to be required to make an additional payment on behalf of mayors and councillors

equivalent to the superannuation guarantee amount (currently 9.5% of their fees) this would, in effect

confer on mayors and councillors a 9.5% increase in their remuneration outside of the normal process

for setting mayors’ and councillors’ remuneration by the Local Government Remuneration Tribunal.

This will not be a one-off increase. With the superannuation guarantee set to increase to 12% in the

years up to 2025, this would see further increases to mayors’ and councillors’ remuneration over and

above any increases approved by the Tribunal.

While the receipt of a 9.5% increase in their remuneration through the payment of the superannuation

guarantee is likely to be widely supported by mayors and councillors, it is important that the community

is consulted and support shown by them before changes are made.

At present it is not clear whether ratepayers would support seeing the revenue they contribute to their

local councils being diverted from providing services and infrastructure to fund a 9.5% increase in

remuneration for their elected representatives.

Will payment of the superannuation guarantee encourage more women to

stand as candidates at council elections?

Payment of the superannuation guarantee for mayors and councillors has been promoted as an equity

measure to address disparities in men’s and women’s superannuation balances.

Research has demonstrated that the principal impediments to more women standing as candidates at

local government elections are:

• lack of awareness of local government and the role of councils and councillors

• feeling unqualified

• balancing carer and work commitments

• the investment of time required to be an effective councillor, and

• perceptions of the culture of councils and councillor conduct.3

The payment of the superannuation guarantee would benefit male and female councillors alike. In the

short term, male mayors and councillors will be the principal beneficiaries of any increase in

remuneration through the receipt of an additional superannuation payment given that they currently

comprise 69% of councillors in NSW4.

Major stakeholders promoting an increase in the number of females represented on councils including

Local Government NSW, Women for Election Australia, Australian Local Government Women’s

Association and the Country Women’s Association of NSW recently noted that “a key barrier for women

standing for election to local government can be the lack of access to superannuation, with women

unwilling to take on more work with insufficient remuneration”. The stakeholders also noted “women tend

to have far lower superannuation balances than men, often due to time out of the workforce caring for

family members”.

3 See Manion, Jo and Sumich, Mark (2013), Influencing Change – Views of elected representatives on leadership, decision making

and challenges for Local Government in NSW 4 See Office of Local Government (2019), NSW Candidate and Councillor Diversity Report 2017


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Will payment of the superannuation guarantee encourage younger people to

stand as candidates at council elections?

Two separate studies undertaken by the University of Melbourne in 20145 and 20156 found that younger

people tend not to be engaged by and are uninterested in superannuation or retirement planning. HECS

repayments and saving to purchase a first home tend to be higher financial priorities for younger people

than saving for retirement.

The average tenure of councillors is between one to two terms. More than three quarters (77%) of

councillors elected at the 2012, 2016 and 2017 elections had served two terms or less. Assuming that

councillors were to receive the superannuation guarantee of 9.5% with respect to their fees over one or

two terms, as demonstrated by table 5, the value of the capital contributions made to their

superannuation funds would, at retirement, represent a small proportion of their accumulated lifetime

superannuation capital.

Table 5: Comparison of superannuation contribution amounts that would be made on

the maximum annual fee in each category of council at a rate of 9.5% over 1 term (4

years) and 2 terms (8 years).

Category

Number of

Councils in

Category

Councillor/Member

Maximum Annual

Fee

4 years

at 9.5%

8 years

at 9.5%

General Purpose

Councils –

Metropolitan

Principal CBD 1 40,530 15,401 30,802

Major CBD 1 34,140 12,973 25,946

Metropolitan

Large 8 30,410 11,556 23,112

Metropolitan

Medium 9 25,790 9,800 19,600

Metropolitan

Small 11 20,280 7,706 15,412

General Purpose

Councils –

Non-

metropolitan

Regional City 2 32,040 12,175 24,350

Regional

Strategic Area 2 30,410 11,556 23,112

Regional Rural 37 20,280 7,706 15,412

Rural 57 12,160 4,621 9,242

County Councils Water 4 10,140 3,853 7,706

5 See Ali, Paul and Anderson, Malcolm and Clark, Martin and Ramsey, Ian and Shekhar, Chander (2014), Superannuation

Knowledge, Behaviour and Attitudes in Young Adults in Australia. CIFR Paper No. RP002/2014 6 See Ali, Paul and Anderson, Malcolm and Clark, Martin and Ramsey, Ian and Shekhar, Chander (2015), No Thought for

Tomorrow: Young Australian Adults' Knowledge, Behaviour and Attitudes About Superannuation. Law and Financial Markets

Review Vol. 9, No. 2, pages 90-105


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Other 6 6,060 2,303 4,606

How much will it cost and who will pay?

The cost of paying the superannuation guarantee for mayors and councillors will need to be met by each

council out of its existing budget.

This cost will vary from council to council depending on what fees the mayor and councillors receive and

how many councillors there are on the council. The table below sets out the average annual cost to

councils in each remuneration category of paying the 9.5% superannuation guarantee for the mayor and

each councillor based on the maximum annual fee payable in each category.

The total estimated annual cost of paying the 9.5% superannuation guarantee for mayors and councillors

for the local government sector as whole is close to $3 million ($2,758,739).

Table 6: Average annual cost to councils of making a 9.5% superannuation contribution

for mayors and councillors

Category Councils in

Category

Average annual cost of paying

9.5% superannuation

contribution for mayors and

councillors

General Purpose

Councils –

Metropolitan

Principal CBD 1 55,792

Major CBD 1 55,886

Metropolitan Large 8 45,973

Metropolitan Medium 9 35,911

Metropolitan Small 11 21,541

General Purpose

Councils –

Non-metropolitan

Regional City 2 46,007

Regional Strategic Area 2 45,973

Regional Rural 37 21,543

Rural 57 11,762

County Councils Water 4 9,289

Other 6 5,081


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2. Why are councils not required to make

superannuation guarantee payments to mayors and

councillors?

The Commonwealth Superannuation Guarantee (Administration) Act 1993 (SG Act) imposes an obligation

on an employer to pay the superannuation guarantee of 9.5% of an employee’s earnings to a complying

superannuation fund nominated by the employee.

The obligations under the SG Act do not extend to councils with respect to the fees they pay to mayors

and councillors because they are not employees of the council for the purposes of that Act. Mayors and

councillors are elected to a civic office in the council and the council is not their employer.

Section 12(9A) of the SG Act expressly excludes mayors and councillors across Australia from the

definition of “employee” meaning that councils are not obliged to make superannuation guarantee

payments to mayors and councillors under that Act. Section 12(9A) of the SG Act provides that, “a person

who holds office as a member of a local government council is not an employee of the council”.

Section 251 of the NSW Local Government Act also makes it clear that the payment of a fee to a mayor

or councillor does not constitute the payment of a salary and mayors and councillors are not to be taken

to be employees of councils because of the payment of the fee.

3. Can NSW councils make superannuation

contributions on behalf of mayors and councillors as

a component of their fees?

There is nothing currently preventing councils from making superannuation contributions on a voluntary

basis on behalf of the mayor and councillors.

The Australian Tax Office has made a definitive ruling, (ATO ID 2007/205) that allows for mayors and

councillors to redirect their annual fees into superannuation on a pre-tax basis.

In practical terms, there is nothing currently preventing mayors and councillors, who wish to make

concessional contributions to their superannuation funds, from entering into an arrangement with their

council under which they agree to forego part of their remuneration in exchange for the council making

contributions to a complying superannuation fund on their behalf on a pre-tax basis.

Councils are also able to determine for themselves, by council resolution and/or within an appropriate

council policy, if and how councillors may do this.


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4. Can NSW councils make superannuation

contributions on behalf of mayors and councillors in

addition to the payment of their fee?

It is open to councils under sections 446-5(1)(a) and 12-45(1)(e) of Schedule 1 of the Commonwealth

Taxation Administration Act 1953 (TAA) to resolve that mayors and councillors are subject to Pay As You

Go withholding. The resolution must be unanimous to be effective.

A resolution under sections 446-5(1)(a) and 12-45(1)(e) of Schedule 1 of the TAA operates to take the

mayor and councillors out of section 12(9A) of the SG Act, which recognises that they are not employees

of the council, and brings them within section 12(10) of the SG Act which states that:

A person covered by paragraph 12-45(1)(e) in Schedule 1 to the Taxation Administration Act 1953

(about members of local governing bodies subject to PAYG withholding) is an employee of the

body mentioned in that paragraph.

Section 12(1) effectively deems the mayor and councillors to be employees and the council to be their

employer for the purposes of the SG Act. This will mean the council will be obliged to make

superannuation guarantee contributions (currently 9.5% of the mayor’s and councillors’ fees) to

complying superannuation funds in respect of fees paid to the mayor and councillors. These

contributions would be paid in addition to the fees received by the mayor and councillors.

It should be noted however that a resolution under sections 446-5(1)(a) and 12-45(1)(e) of Schedule 1

of the TAA will also result in mayors and councillors being treated as employees for a wide range of

other taxation purposes. Among other things:

• the council will have to withhold amounts from the payment of fees to the mayor and councillors

in accordance with section 12-45(1)(e) of Schedule 1 of the TAA

• the council will be subject to fringe benefits tax under the Commonwealth Fringe Benefits Tax

Assessment Act 1986 on the taxable value of expenses paid to and facilities provided to the

mayor and councillors under the council’s councillor expenses and facilities policy adopted

under section 252 of the LGA, and

• the council will be obliged under Commonwealth Child Support (Registration and Collection) Act

1988 to withhold payments from fees paid to the mayor and councillors for the purposes of

making child support/maintenance/carer payments.

It is unclear however whether a resolution under sections 446-5(1)(a) and 12-45(1)(e) of Schedule 1 of

the TAA is permissible under sections 248(2) and 249(3) of the Act where it would have the consequence

of requiring a council to make a superannuation guarantee contribution in respect of the fees paid to

councillors and the mayor that, taken together with their fees, exceeds the maximum amount

determined by the Local Government Remuneration Tribunal.

It is also unclear what impact section 242A of the Act would have in relation to a council’s resolution

under sections 446-5(1)(a) and 12-45(1)(e) of Schedule 1 of the TAA. Section 242A of the Act places an

obligation on the Local Government Remuneration Tribunal when determining the remuneration of

mayors and councillors, to apply the same policies on increases in remuneration as those that the

Industrial Relations Commission is required to apply under section 146C of the NSW Industrial Relations

Act 1996 when making or varying awards or orders relating to the conditions of employment of public

sector employees.


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It is possible that where a council is obliged to make superannuation guarantee contributions on behalf

of the mayor and councillors in addition to their fee, the Tribunal may, in turn, be obliged under section

242A to make a determination reducing the mayor’s and councillors’ fees to ensure that the fee and

superannuation contribution do not result in an increase that exceeds the 2.5% public sector wages cap.

5. What is the position in Queensland?

Section 226 of the Queensland Local Government Act 2009 gives councils the option to pay an amount

into a complying superannuation fund on behalf of the mayor and councillors up to an amount payable

with respect to employees of the council. The amount paid is in addition to the amount the mayor and

councillor receive as a fee. Alternatively, councils may contribute a portion of the mayor’s or councillors’

fees to complying superannuation fund as is the case in NSW.

6. Options

Option 1: Maintaining the status quo

Under this option, councils will continue not to be obliged to make superannuation guarantee payments

on behalf of the mayor and councillors. Mayors and councillors who wish to make concessional

contributions to their superannuation funds can continue to enter into an arrangement with the council

under which they agree to forego part of their fee in exchange for the council making contributions to

a complying superannuation fund on their behalf on a pre-tax basis.

Option 2: Amending the NSW Local Government Act 1993 to require councils to

pay a portion of the mayor’s and councillors’ fees equivalent to the

superannuation guarantee amount into a complying superannuation

fund nominated by the mayor and councillors.

Under this option, the Act would be amended to require councils to pay a proportion of the mayor’s and

councillors’ fees equivalent to the superannuation guarantee amount into a complying superannuation

fund nominated by the mayor and councillors.

Option 3: Amending the NSW Local Government Act 1993 to require councils to

pay an amount equivalent to the superannuation guarantee into a

complying superannuation fund nominated by the mayor and councillors

in addition to the payment of the mayor’s and councillors’ fees.

Under this option, all councils will be required to pay an amount equivalent to the superannuation

guarantee contribution payable with respect to the mayor’s and councillors’ fees, into a complying

superannuation fund nominated by the mayor and councillors. The payment would be made in addition

to the payment of the mayor’s and councillors’ fees.

A supporting amendment would be required to exempt the additional payment from section 242A of

the Act.

Option 4: Amend the NSW Local Government Act 1993 to give councils the option

to pay an amount equivalent to the superannuation guarantee into a


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complying superannuation fund nominated by the mayor and councillors

in addition to the mayor’s and councillors’ fees.

This option is based on the Queensland model. Under this option, the payment of an additional

superannuation contribution in addition to the mayor’s and councillors’ fees would be optional for

councils. Councils would also have the option to make a superannuation contribution on behalf of the

mayor and councillors as a portion of the mayor’s or councillors’ fees.

As with option 3, a supporting amendment would be required to exempt the additional payment from

section 242A of the Act.

7. Have Your Say

We now want to hear from you.

Key

questions

to

consider

• Should councils be required to make superannuation contributions for

the mayor and councillors?

• Should contributions be made as a portion of mayors’ and councillors’

fees or in addition to them?

• Which is your preferred option?

• Do you have an alternative suggested option?

Submissions may be made in writing by COB Friday 8 May 2020 to the following addresses.

Post

Locked Bag 3015

NOWRA NSW 2541

Email:

[email protected]

Submissions should be labelled ‘Councillor Superannuation Consultation’ and marked to the attention

of OLG’s Council Governance Team.

Further information

For more information, please contact OLG’s Council Governance Team on (02) 4428 4100 or via email

at [email protected].


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MINUTE NO SUBJECT RESOLUTIONS DIRECTORATE STATUS

ACTION COMPLETED/

IN PROGRESS/

NOT STARTED

COMMENT DATE COMPLETE

Apr‐13

23.10/14 Ashford's Watercourse Property

Amendment

1. That Council proceed to acquire approximately 70 square metres of Lot 1 in DP318636 adjacent to Ashford's

Watercourse.

2. That $9,000 be allocated from revenue funds towards the estimated costs of this acquisition.

ENGINEERING SERVICES IN PROGRESS Subdivision has been registered ‐ negotiated land transfer with

owner. Delays with ownership of the existing watercourse as

Crown lands. Will be addressed as part of land classification in

relation to transition to Crown Land Management Act.

Finalising method of transfer.

5.07/16 Investment Prospectus That Council:

1. Allocate $15,000 to the 2016/17 Operational Plan within economic development funding for the development of an Investment

Portfolio with an agribusiness focus for the promotion of Gunnedah as a place to invest and to assist in economic diversification;

2. Undertake further investigation and the preparation of a report for Council's further consideration of the development for a

longer term strategy targeted at expansion on the initial investment prospectus for the purpose of encouraging economic growth

and diversification.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

1. Consultation has been held with key businesses and Chamber

of Commerce. The report will be ready for circulation with

Councillors by early 2019.

Agri‐business focus investment portfolio completed ‐ available

on Council website in four languages.

90% through this project with AEC.

2. Once Investment Prospectus is complete a report will be

submitted to Council. Investment prospectus due for completion

early 2019 to be presented in line with new branding.

Project is nearing completion, all information has been gathered

and will be reduced to make it a more impactful document.

Project was due for completion 30/06/19, however due to

consultant holidays, there has been a slight delay.

Finalisation of the project will be undertaken in‐house with

distribution anticipated for January.

May‐17

16.05/17 Mathias Road Land Acquisition and

Road Opening

1. That Council rescind its recommendations of the previous meetin on this matter.

2. That Council make an application to the Minister and the Governor for approval to acquire Lot 1 in DP1230382 by compulsory

process under section 177(1) of the Roads Act 1993.

3. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 1

DP1230382 for the purpose of Public Road in accordance with the requirements of the Land Acquisition (Just Terms Compensation)

Act 1991.

ENGINEERING SERVICES 1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

1. 16/05/17

2. 28/08/17

Application made to Minister for Local Government. Workshop

held on 02/08/17 and 01/11/17. Reported to November

Ordinary Meeting. Lands Claim 45407 ‐ 4/04/18. Aboriginal

Land Claim in negotiation to have road excluded. Council

Officers have met with local ALC and provided template to have

road excluded from claim. Verbal agreement to remove Lot 1

from claim.

Aboriginal Land Claim has been determined as non‐claimable.

OLG will apply for consent on Council's behalf.

Confirmation received from OLG that no further information

required Mathias Road and gazettal has been submitted for

approval. OLG received approval for Crown Lands extension on

30 July 2019.

3. Minister's approval was granted on 05/02/2020. Council staff

to submit proposed acquisition notice to OLG to obtain

Governor's approval for Council to gazette the acquisition notice.

Jun‐17

Jul‐16

GUNNEDAH SHIRE COUNCIL RESOLUTION REGISTER


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



33.06/17 South Ghoolendaadi Road Land

Acquisition and Road Opening

1. That Council make application to the Minister and the Governor for approval to acquire Lot 3 in DP1232161 by compulsory


2. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 3 in


Act 1991.

3. Council make an application to the Minister and the Governor for approval to acquire Lot 2 in DP1232161 by compulsory


4. That upon Ministerial approval being granted, Council proceed with the compulsory acquisition of the land described as Lot 2 in

DP1232161 for the purpose of Public Road in accordance with the requirements of the Land Acquisition (Just Terms

Compensation).

5. Gunnedah Shire Council requests the Minister for Local Government approve a reduction in the notification period from 90 days

to 30 days.

ENGINEERING SERVICES IN PROGRESS Contract to be signed by land owner and lodged with Office of

Local Government.

Jul‐17

13.07/17 Dedication of Land Under the Roads

Act 1993

That:

1. Council exercise due diligence in ascertaining possible land owners by advertising in the appropriate media giving 28 days for any

surviving relatives of the original land owner to contact Council;

2. Council advertise its intention to dedicate the roads in the plan of subdivision DP6022 as public road pursuant to Section 17 of

the Roads Act 1993; and

3. Council dedicate by Gazettal Notice the roads in the plan of subdivision DP6022 as Public Roads pursuant to Section 16 of the

Roads Act 1993.


2. IN PROGRESS

3. IN PROGRESS

Council in discussion with Armidale Archive office prior to formal

acquisition of land (road at airport). Still being investigated.

Confirmation from NSW LRS to accept deposited plan defining

the site of the road accompanied by a Request (Form 11R).

However additional evidence required (expenditure on the road

by Council) and this information is being prepared.

1. Council has received written confirmation from Land Registry

Services (LRS) that Council's evidence of ownership over the land

is satisfactory.

2&3. Future Council report to rescind motions 2 and 3 as land

acquisition to be undertaken under different Section of the Act.

25.09/17 Simson Bridge 1. That Council make an application to the Minister and the Governor for approval to acquire Lot 5 inDP1234935 by compulsory


2. Upon Ministerial approved being granted, Council proceeds with the compulsory acquisition of the land described as Lot 5 in


Act 1991.

3. Council make an application to the Minister and the Governor for approval to acquire Lot 3 in DP1234935 by compulsory


4. Upon Ministerial approval being granted Council proceeds with the compulsory acquisition of the land described as Lot 3

DP1234935 for the purposes of Public Road in accordance with the requirements of the Land Acquisition (Just Terms

Compensation) Act 1991.

5. Gunnedah Shire Council requests the Minister for Local Government approve a reduction in the notification period from 90 days

to 30 days.

ENGINEERING SERVICES 1. IN PROGRESS

2. IN PROGRESS

3. IN PROGRESS

4. IN PROGRESS

5. IN PROGRESS

Acquisition plan registered 15/09/17. Section 30 agreement to

be executed by the land owner further to Council making

application to the Minister for Local Government including

reduction of notification in accordance with their protocols.

Sep‐17

Oct‐17


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



11.10/17 Fixing Country Truck Washes Grant

Funding

That Council seek support of Infrastructure NSW for use of the grant funding under the Fixing Country Truck Washes Program in

order to:

1. Prepare a detailed business case, project scope and feasibilty study for a new multi‐purpose truck wash facility.

2. Identify and select a preferred location for any such truck wash and if applicable, investigate securing ownership of the site;

3. If the business case is positive, prepare a complete engineering design of the truck wash facility with a costed budget ready for a

competitive tender process should further funding be identified and the project proceeds; and

4. This use of funds does not commit Council to proceed with the project unless it is satisfied with the financial viability of the

project.

INFRASTRUCTURE

SERVICES

1. IN PROGRESS

2. IN PROGRESS

3. IN PROGRESS

4. IN PROGRESS

Council resolutions were advised to INSW 19/10/17 with a follow

up phone call to discuss on 30/10/17. Awaiting response from

INSW. Discussions with DPI undertaken beginning of June 2018.

Council position has not changed. Design is planned to be

incorporated with Saleyards Master Plan. Continuing to seek

grant funding opportunities.

10.04/18 Reallocation of Funds in

Development and Planning

Operational Plan

1. That the following project funds be moved from the 2017/18 Operational Plan to the 2018/19 Operational Plan:

Online Certificates ‐ $42,680

2. That the following project funds be moved from the 2017/18 Operational Plan to the 2019/20 Operational Plan:

LEP Land Use Strategies ‐ $40,000

3. That the $20,015 fund for the Koala Management Plan be reallocated as seed funding for the potential provision of koala

sculptures by Tanya Bartlett on the crossings in Conadilly Street, pending community consultation and a report from staff in

relation to possible location and costings at a future Council meeting.

4. That the following project funds be removed from the 2017/18 Operational Plan and returned to the General Fund that:

Carparking Strategy ‐ $30,000

Contributions Plan ‐ $33,643

PLANNING AND

ENVIRONMENTAL

SERVICES

and

CORPORATE AND

COMMUNITY SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

4. ACTION COMPLETED

1, 2 & 4 completed 24/04/18.

3. Delivery of this project reallocated to Cultural Services and

investigations have commenced. Supporting applications by

community groups that may be interested in progressing this

project. Grant funding application lodged, however unsuccessful.

16.04/18 Dog Off Leash Area 1. That the information be received and noted;

2. That a public consultation process is developed as per the advice from Council’s Media Department as indicated in the report;

and

3. A report be presented to Council on the outcome of the consultation process prior to project commencement.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

3. IN PROGRESS

Workshopped with Council 11/07/18, further investigation

required. To be considered in the development of the Open

Space Strategy. Council report seeking funding for Strategy

17/07/19.

Open Space Strategy out for EOI.

4.09/18 Notice of Motion ‐ Kitchener Park

Grandstand

1. That Gunnedah Shire Council work with the user groups of Kitchener Park to investigate options and opportunities to provide

covered seating (namely the grandstands currently on the park).

2. That following a proposal being ratified by Council, Gunnedah Shire Council would further work with user groups of Kitchener

Park to seek grant funding to progress the project.

INFRASTRUCTURE

SERVICES

IN PROGRESS 1. Ongoing, design proposal received from contractor 29/10/18.

2. Ongoing as funding opportunities arise.

3.11/18E CLOSED ITEM ‐ Strategic Acquisition

of Property

1. That Council authorise the General Manager to enter into an option to purchase the strategically identified land in accordance

with terms as outlined within this report;

2. That a further report be brought to Council detailing the outcomes of any further negotiations.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Awaiting result of Growing Local Economies Fund (GLE) for the

Processing Precinct. Land purchase will only proceed if funding

application is successful.

2.12/18 Notice of Motion ‐ Affordable

Housing

That should the State Government include all Councils in NSW, including Gunnedah Shire Council, in the application of SEPP 70 to

provide affordable housing in Gunnedah, that Council staff prepare a report outlining the methodology and benefits of the

implementation of this Planning Policy for application in Gunnedah Shire.

PLANNING

ENVIRONMENT AND

DEVELOPMENT

IN PROGRESS Legislation needs to be amended to include the State of NSW. A

further report to Council will be forthcoming.

Legislation has now been amended to include whole of NSW, a

further report will be forthcoming when resourcing permits.

Dec‐18

Sep‐18

Apr‐18

Nov‐18


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



16.02/19 Request ‐ Water Consumption

Charge Reduction ‐ Assessment

13314467

That in relation to the request from Mackellar Care ‐ Assessment No 13314467, as a 'one‐off' offer for the billing period 19/02/18

to 08/05/18:

1. Due to exceptional circumstances relating to the leaking water service servicing the Wallaby Trap, that Council provide a credit

for water usage to the value of $1,181;

2. That the proposal that the water trough at Wallaby Trap Reserve to be continued to be serviced with the amount of water used

identified on the meter attached to the trough outlet read and the amount deducted from the Mackellar Care water account(that is

with the Gunnedah Shire Council funding the watering of the wildlife in the Wallaby Trap Reserve as per the original arrangement

between Council and the Gunnedah Urban Landcare Group) be canvassed with Mackellar Care Services and should they be in

agreement, it should be implemented;

3. Due to exceptional circumstances of the leak on the fire main, Council reduce the sewer charge from $13,816.78 to $5,584.00;

and

4. Councillors note the value of the reduction of sewer charges is $7,962.78.

INFRASTRUCTURE

SERVICES

ACTION COMPLETED 1,3,4 ‐ 13/03/19

2. Manager Water and Sewer Services to contact MacKellar Care

to cordinate. GSC billing system limited to specific sites.

Investigating potential for separate venue off Stock Road.

Mackellar Care contacted and not willing to provide water

through their service. New water connection in Stock Road

commenced 12/03/20.

12/03/2020

10.03/19 Request to Support Subsidised

Police Housing

That Council defer any further consideration until Council is aware of Council's financial position in the 2019/20 financial year. PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Report being prepared for presentation to April 2020 Council

meeting.

Investigations are underway and will incorporate a

comprehensive review of Council's current housing/unit stock.

14.03/19 Contract T1617‐03 ‐ Construction of

the Gunnedah Memorial Pool

Complex Upgrade ‐ Residual Budget

1. That the information be received and noted;

2. That the residual budget of $153,535 that has already been transferred from the Section 94A Contributions Reserve and General

Fund, be allocated to funding the additional items that have been identified post construction completion; and

3. That the budget remaining after the procurement be retained for potential funding of an artistic barrier to be created to

encompass the eastern and southern sides of the Mackellar Memorial Monument in order to overcome the visual impact of the

recently completed fence and pool buildings on the historical monument.

ENGINEERING SERVICES 1. ACTION COMPLETE

2. IN PROGRESS

3. ACTION COMPLETE

1. 20/03/2019

2. BBQ and water bubler to be installed at conclusion of summer

season.

3. 06/12/19

6.04/19 Planning Proposal to Amend the

Gunnedah Local Environmental Plan

(LEP) 2012 ‐ Flood Planning MAP

(FLD_005AA)

That Council resolve to:

1. Prepare a draft proposal, pursuant to Section 3.33 of the Environmental Planning and Assessment Act 1979 for an amendment to

the Gunnedah Local Governmental Plan 2012 to:

a) Amend the Flood Planning Map (FLD_005AA) to remove the flood planning area from the properties located on the eastern side

of the project site, excluding the riparian corridor and constructed channel area.

2. Forward the draft planning proposal to the Department of Planning and Environment for a Gateway Determination, and exhibit

the proposal in accordance with that determination, pursuant to Section 3.34‐3.5 and Clause 4 of Schedule 1 of the Environmental

Planning and Assessment Act; and

3. Request that the Director General of the Department of Planning and Environment issue a Written Authorisation to Council to

Exercise Delegation of the plan making functions under Section 3.36 of the Environmental Planning and Assessment Act 1979 in

respect of the building proposal.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

3. IN PROGRESS

1. Consultant engaged to prepare planning proposal. Completed

25/03/19

2. Planning proposal has been submitted to DPIE for Gateway

Determination. Gateway determination has been granted by the

Department of Planning Industry and Environment on 16/08/19.

This determination has been placed on exhibition until 01/11/19.

No direction from Water NSW received to date. Currently

addressing correspondence regarding flood modelling/results of

mitigation works.

21.04/19 Legal Action ‐ Hoarding and Squalor

‐ 3 Properties

That Council resolve to:

1. Bring separate proceedings in the Land and Environment Court against owners of properties referred to in the report, to remedy

and retrain their respective breaches of the Local Government 1993;

2. Allocate $51,000 from Council's General Fund to cover the legal costs associated with the Land and Environment Court

proceedings; and

3. Seek an order from the Land and Environment Court for payment of its costs of any such proceedings.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Council's legal representative has been contacted. One property

owner has until end of May to make substantial improvements

prior to Council bringing proceedings in the Land and

Environment Court.

One property owner has appealed fine in the Local Court and

was granted until 2 July 2019 to comply with Order.

Matters heard in Land and Environment Court on 06/12/19.

More time granted to defendants by the Court. Directions

hearing now 28/02/20 (one property) and 21/02/20 (two

properties).

Feb‐19

Apr‐19

Mar‐19


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



6.06/19 2017‐2021 Delivery Program And

2019/20 Operational Plan

1. Adopt the Delivery Program 2017‐2021 and Operational Plan 2019/20 incorporating the Statement of Revenue Policy and Fees

and Charges Schedule of all amendments detailed in the report.

2. In reference to the Gunnedah Memorial Pool, Lane Hire Fees, a discount of $1.50 per hour be applied to not for profit hirers for

the 2019/20 financial year only.

3. Make and levy all other rates, fees and charges for the 2019/20 financial year as detailed in the Statement of Revenue Policy and

Operational Plan Fees and Charges schedule contained in the Operational Plan.

4. In reference to developer contributions/headworks, Council conduct a workshop to explore the option of adjusting developer

contributions, as a trial, to determine if a reduction would facilitate an increase in development activity within the Shire.

CORPORATE AND

COMMUNITY SERVICES

AND ENGINEERING

SERVICES

ACTION COMPLETED 1,2 & 3 ‐ 19/06/19

4. Workshop held 05/02/20.

5/02/2020

3.07/19E Closed Item ‐ Voluntary Planning

Agreement VPA ‐ Whitehaven Coal

Vickery Extension Project

That Council authorise the General Manager to negotiate a Voluntary Planning Agreement with Whitehaven Coal for the Vickery

Expansion Project in accordance with parameters outlined in the report.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Ongoing, numerous drafts sent between Whitehaven and

Council legal teams.

6.07/19 Business Partner Advisory Group

Nominations

That Council:

1. Appoint Mr Bruce Hockings to the Business Partner Advisory Group as the community representative to replace Ms Wendy

Marsh.

2. That Mr Hockings sign a Non‐Disclosure Declaration to ensure applications are kept confidential.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. IN PROGRESS

1. 18/07/19

2. Non‐Disclosure Agreement to be signed at next meeting.

15.07/19 Street Trading (Vendor) and

Footpath Dining Application

That Council:

1. Waive the application fees for all Street Trading (Vendor) and Footpath Dining applications for the 2019/20 financial year.

2. Adopt the NSW Outdoor Dining Policy.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. IN PROGRESS

2. ACTION COMPLETED

1. Ongoing.

2. 17/07/19

20.07/19 Open Space Strategy Council allocate $65,000 from General Fund Unrestricted Cash to engage professional services to develop a new Open Space

Strategy for the Gunnedah Shire.

INFRASTRUCTURE

SERVICES

IN PROGRESS Developing brief to go out for Expression of Interest at the end of

November.

EOI closed 24 January, assessing submissions commenced.

Consultant awarded project week ending 13/03/20.

29.07/19 CLOSED ITEM ‐ Gunnedah

Wastewater Effluent Reuse

Agreement

1. That Council resolve to adopt the Draft Effluent Agreement between Gunnedah Shire Council and IAI Australia Fund 11 Pty Ltd

for the delivery of treated effluent water from the Gunnedah Wastewater Treatment Plant for the period 1 July 2019 to 30 June

2024 and execute the agreement under the Seal of Council.

2. Staff investigate alternative options for the use of the treated effluent water from the Gunnedah Wastewater Treatment Plant

and prepare a further report to Council by December 2021.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. NOT STARTED

1. Signed agreement forwarded to IAI Australia. Agreement

signed 21/08/19.

5.08/19 Crime Prevention and Community

Safety Conference

1. That Council consider the cost benefit analysis with regard to hosing a two day Crime Prevention and Community Safety

Conference in Gunnedah in 2020;

2. That Council agree to proceed with hosting a Crime Prevention and Community Safety Conference in Gunnedah in 2020;

3. That should the Conference proceed, $10,000 be allocated from the 2019/20 General Fund to provide seed funding to support

planning;

4. That should the Conference proceed, Council endorse the recommendation that surplus funds identified at the conclusion of the

conference be returned to the 2020/21 General Fund;

5. That should the Conference proceed, Council endorse the formation of a Working Group to progress the delivery of the event;

and

6. That should the Conference proceed, Council endorse the recommendation for staff to bring a report back to Council in

September 2019 outlining how the Working Group will operate.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. ACTION COMPLETED

4. IN PROGRESS

5. ACTION COMPLETED

6. ACTION COMPLETED

1.2.&5 ‐ 14/08/19

3. 10/02/2020

Not able to be completed until project concludes. November

Report draft to Council for endorsement of Working Group

members put on hold.

4. To be completed at the conclusion of the project.

5. 19/02/20

6. 19/02/20

Aug‐19

Jul‐19

Jun‐19


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



7.08/19 Proposed Addition to Crown Land

Management ‐ Lot 288 DP755495

1. That Council consents to Gunnedah Shire Council being appointed as Crown Land Manager for the Crown Land in Emerald Hill,

identified as Lot 88 in Deposited Plan 755495.

2. That Council authorised the General Manager to write to the Minister for Industry ‐ Lands and Forestry, requesting the

appointment for Lot 88 Deposited Plan 755495.

INFRASTRUCTURE

SERVICES

ACTION COMPLETED Native Title report submitted, awaiting response. 13/02/2020

8.08/19 Proposed Memorial to Heath King ‐

Kitchener Park

That Council support the Gunnedah Junior Cricket Association to install a park bench and plaque, in memory of Heath King, at

Kitchener Park, in consultation with Council staff.

INFRASTRUCTURE

SERVICES

IN PROGRESS Waiting on Gunnedah Junior Cricket Association to meet with

Council to discuss location of seat.

Location chosen, Association to organise instal.

18.09/19 Undertaking to the Environmental

Protection Authority Given for the

Purpose of Section W53A of the

Protection of the Environment

Operations Act 1997

1. That Council endorses the actions of the General Manager to execute the enforceable undertaking; and

2. That the cost of $27,748.29 for the enforcement undertaking be distributed across the operational areas of Works, Water and

Sewer and Public Facilities.


2. IN PROGRESS

Phase 1 finalisation report submitted to Chief Regulatory Officer

of EPA, Phase 2 report to be submitted in accordance with

agreed program.

1. 18/09/2019

2. Funds to be allocated when works complete.

6.11/19 Proposed Amendment to

Gunnedah Development Control

Plan 2012

1. Council endorse the amendment to the Gunnedah Development Control Plan 2012 to remove Section 1.7 including 1.7.1

Notified Development Applications and 1.7.2 Advertised Local Development; and

2. That the Draft Amended Development Control Plan 2012 be publicly exhibited for 28 days.

PLANNING AND

ENVIRONMENTAL

PLANNING

IN PROGRESS

8.11/19 Gunnedah Airport Operations 1. That Council allocate $12,000 from General Fund Unrestricted Cash to Airport Operational Expenses for staff training.

2. That Council allocate $15,000 from General Fund Unrestricted Cash to Airport Operational Expenses for ongoing maintenance.

3. That senior staff be asked to give further consideration to the reduction in expenditure or increase in revenue for the operation

of the airport on the ratepayers by investigating other means of revenue raising and report back to Council by the second quarter

of 2020.

INFRASTRUCTURE

SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. IN PROGRESS

1. 25/11/2019

2. 16/11/2019

21.11/10 Closed Item ‐ Gunnedah Koala Park

Lease Agreement

1. That Council proceed to negotiate a binding agreement to lease the Gunnedah Koala Park on the basis of Option B as outlined in

the report; and

2. That a budget of $12,000 be allocated to the Koala Park Project Budget from Unrestricted Revenue for the purpose of drafting

and legal advice.

GENERAL MANAGERS

OFFICE

IN PROGRESS Draft Agreement with CaPTA for consideration.

23.11/19 Closed Item ‐ Tender

SPT891920GUN ‐ Regional

Procurement ‐ Supply and Delivery

of Aggregate

That in relation to the report "Tender SPT891920GUN Regional Procurement ‐ Supply and Delivery Aggregates Gunnedah", Council:

i) Approve that the following tender submissions be awarded this contract, SPT891920GUN:

Mackellar Excavations

Boral Resources

BMR Quarries Pty Ltd t/as Roadwork Industries

Daracon Group

ii) Commence the contract on 1 January 2020 for a period of 36 months and approve the provision be allowed for a 12 month

extension on satisfactory supplier performance which may extend the contract to 31 December 2023; and

iii) Authorise the Seal of the Council be affixed to the contract.

INFRASTRUCTURE

SERVICES

IN PROGRESS Contract documents received from Regional Procurement

12/03/20, awaiting finalisation.

Sep‐19

Dec‐19

Nov‐19


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ACTION COMPLETED/

IN PROGRESS/

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1.12/19E Community Resilience Program 1. That the Community Resilience Program Objectives be defined as:

a. Deliver economic stimulus to the local economy;

b. Provide local employment and support local purchasing;

c. Water and other utility conservation;

d. Sustain the community social fabric, health and well‐being;

e. Provide a public benefit and lasting legacy;

f. Strengthen long‐term community resilience;

g. Support and coordinate efforts with others (government and non‐government).

2. That a Community Grants Program be established as detailed in the report with the initial list of projects to be drawn from the

previous consultation undertaken during Round 1 of the Federal Drought Communities Program and further public expressions of

interest be sought if required.

3. That a temporary workforce be established, providing flexible employment opportunities for individuals in the Gunnedah Shire

that have had their regular income impacted by drought as detailed in the report.

4. That a list of projects for the temporary workforce to deliver in accordance with the program objectives on community land

and/or community assets be developed.

5. That the General Manager be delegated the authority to authorise projects to be delivered under the Community Resilience

Program in consultation with the elected Council.

GENERAL MANAGERS

OFFICE

ACTION COMPLETED 19/02/2020

3.12/19E Strategic Acquisition of Property That Council:

1. Authorise the General Manager to negotiate the acquisition of property as detailed in the report; and

2. Should it be successful in negotiating an agreed purchase price for the property, receive a further report from the General

Manager for the purchase and classification of the land.

GENERAL MANAGERS

OFFICE

IN PROGRESS Offer made. Advised that property was sold, and note that a

S603 certificate has been requested of Council.

14.12/19 Northern Inland Academy of Sport ‐

Associate Partnership

That Council becomes an Associate Partner of the Northern Inland Academy of Sport for 2020. PLANNING AND

ENVIRONMENTAL

SERVICES


16.12/19 Policy ‐ Waste Management ‐

Exemption from Charges for Not‐for‐

Profit Charities (Orphaned Waste)

That Council adopts the draft Policy ‐ Waste Management ‐ Exemption from Charges for Not‐for‐Profit Charities (Orphaned Waste). PLANNING AND

ENVIRONMENTAL

SERVICES


19.12/19 Planning Proposal ‐ E3

Environmental Management Zone ‐

Gunnedah Shire

1. That Council complete a Desktop Analysis of E3 Zone in the Gunnedah Shire.

2. That $6,300 (ex GST) be transferred from the LEP Land Use Strategy for this purpose.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. IN PROGRESS

2. ACTION COMPLETED

1. Strewart Surveys have been engaged to complete the

desktop analysis.

2. Transfer completed in Quarter Two Budget 19/02/20.

23.12/19 Lions Park Irrigation System That Council decline the request by the Lions Club of Gunnedah for Council to maintain the irrigation system at Lions Park. INFRASTRUCTURE

SERVICES


24.12/19 Request Fee Waiver ‐ Riding for

Disabled Association

That Council waive the Showground booking fees for Riding for Disabled Association Gunnedah Centre for 2020. INFRASTRUCTURE

SERVICES


26.12/19 Proposed NSW Rural Fire Service

Fire Station at Gunnedah Airport

1. That Council endorse the allocation of land, located within the Wean Road Reserve adjacent to the Airport for the purposes of a

Rural Fire Service Station for the Gunnible RFS Brigade.

2. That Council recommend that should there be trees removed as part of the development that a requirement that appropriate

replacement trees/shrubs be part of that approval.

INFRASTRUCTURE

SERVICES

IN PROGRESS RFS advised of resolution on 15/01/2020. RFS to complete

project application.

34/12/19 Closed Item ‐ Quotation Q1920‐03 ‐

Replacement of Two Bogie Drive

Trucks and Tippers

That Council award the contract relating to Quotation Q1920‐03 for the supply and delivery of two replacement bogie drive tipper

trucks and dog trailers to JT Fossey Trucks Pty Ltd.

INFRASTRUCTURE

SERVICES



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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



35.12/19 Closed Item ‐ Quotation Q1920‐03 ‐

Replacement of Dual Cab Welders

Truck

That Council award the contract relating to Quotation Q1920‐03 for the supply and delivery of the dual cab welders truck to Peel

Valley Machinery Pty Ltd.

INFRASTRUCTURE

SERVICES


36.12/19 Replacement of Dual Cab Service

Truck

That Council award the contract to renew 'P85 Mitsubishi Canter FE85 4x2 Dual Cab Service Truck' to JT Fossey Trucks Pty Ltd. INFRASTRUCTURE

SERVICES


1.02/20 Confirmation of Previous Minutes The Minutes of the Ordinary Meeting held on Wednesday 18 December 2019 were received and it was RESOLVED that the minutes

be adopted as a true and correct record of that meeting.

CORPORATE AND

COMMUNITY SERVICES


2.02/20 2020 National General Assembly of

Local Government

1. That Councillors give consideration to any proposed motions they wish included in the National General Assembly Business

Paper, and advise the General Manager of them prior to 2 March 2020 to enable them to be considered by Council as its March

Ordinary Meeting; and

2. That Council authorise the attendance of the Mayor, Councillor Jamie Chaffey, at the 2020 National General Assembly of Local

Government in Canberra 14‐17 June 2020.

GENERAL MANAGERS

OFFICE


3.02/20 Sister Cities and Friendly

Relationships Program Guidelines

That Council endorse the Sister Cities and Friendly Relationships Program and associated Guidelines. GENERAL MANAGERS

OFFICE


4.02/20 Sister Cities and Friendly

Relationships Working Group

That Council:

1. Endorse the expansion of the Sister Cities and Friendly Relationships Working Group to include all schools within Gunnedah Shire

and a general community representative; and

2. Accept Mrs Wendy Marsh as the current general community representative.

GENERAL MANAGERS

OFFICE


5.02/20 Cultural Precinct Masterplan That a decision relating to the adoption of the Cultural Precinct Masterplan be deferred until such time as further consultation with

the Cultural Precinct Advisory Group and other community stakeholders has been undertaken.

GENERAL MANAGERS

OFFICE


6.02/20 Community Resilience Program That the General Manager be authorised to distribute the remaining drought donations currently held by Council to the Rural

Financial Counselling Service and to local clubs undertaken drought relief work.

GENERAL MANAGERS

OFFICE


7.02/20 Request for Assistance ‐ Gunnedah

Show Society ‐ EIMEX

That Council accept the opportunity as a major sponsor for the conduct of the 2020 Energy Innovation Mining Expo and make an in

kind contribution of $11,000 and a cash contribution of $7,000 on the proviso the event is held.

CORPORATE AND

COMMUNITY SERVICES

IN PROGRESS

8.02/20 2017‐2021 Delivery Program ‐

Progress Report as at 31 December

2019

That the 2017‐2021 Delivery Program Progress Report as at 31 December 2019 be received and noted. CORPORATE AND

COMMUNITY SERVICES


9.02/20 LGNSW Tourism Conference 2020 That Council endorse the attendance of Councillor OC HASLER at the LGNSW Tourism Conference 2020 and that a Delegate's

Report on the Conference be presented to a future meeting.

CORPORATE AND

COMMUNITY SERVICES


10.02/20 Draft Policy ‐ Legislative Compliance That Council resolve to adopt the Draft Policy ‐ Legislative Compliance. CORPORATE AND

COMMUNITY SERVICES


11.02/20 Draft Policy ‐ Child, Young Person

and Vulnerable People Protection

That Council resolve to adopt the Draft Policy ‐ Child, Young Person and Vulnerable People Protection following exhibition for 28

days, should no submissions be received.

CORPORATE AND

COMMUNITY SERVICES

IN PROGRESS Placed on exhibition to 26/03/20

12.02/20 Draft Policy ‐ Gifts and Benefits That Council resolve to adopt the Draft Policy ‐ Gifts and Benefits following exhibition for 28 days, should no submissions be

received.

CORPORATE AND

COMMUNITY SERVICES


Feb‐20


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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



13.02/20 Outstanding Resolution Register That the information be received and noted. CORPORATE AND

COMMUNITY SERVICES


14.02/20 2019/20 Capital Rollover ‐

Electronic Event Sign

1. That Council endorse the rollover of the 2019/20 capital works allocation for Electronic Event Sign of $35,000 to the 2020/21

financial year.

2. That a report be brought back to Council identifying site locations and budget for more than one sign in Gunnedah Shire (for

example, as a feature on the new over rail bridge).

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS 1. Transfer in third quarter budget review as at 31 March 2020.

2. Report being prepared for future meeting.

15.02/20 2019/20 Capital Rollover ‐ Smart

Device App

That Council endorse the rollover of the 2019/20 capital works allocation for Smart Device App of $50,000 to the 2020/21 financial

year.

PLANNING AND

ENVIRONMENTAL

SERVICES

IN PROGRESS Transfer in third quarter budget review as at 31 March 2020.

16.02/20 Draft Policy ‐ Waste Management ‐

Waste Generated Outside the

Gunnedah Shire Council Local

Government Area

That Council endorse the public exhibition of the Draft Waste Management ‐ Waste Generated Outside the Gunnedah Shire Council

Local Government Area Policy and should there be no submissions, the draft policy be adopted.

PLANNING AND

ENVIRONMENTAL

SERVICES


17.02/20 Final Community Participation Plan That the Community Participation Plan be endorsed. PLANNING AND

ENVIRONMENTAL

SERVICES


18.02/20 Community Safety Conference

Working Group

That Council:

1. Endorse the establishment of a Gunnedah Community Safety Conferences Working Group;

2. Endorse the appointment of Councillors C FULLER, J CAMPBELL, R HOOKE and D MOSES to be part of the Working Group;

3. Endorse the calling of Expressions of Interest for three community members to be part of the Working Group;

4. Endorse the calling of Expressions of Interest for the appointment of a temporary short term Event Coordinator to support event

planning.

PLANNING AND

ENVIRONMENTAL

SERVICES

1. ACTION COMPLETED

2. ACTION COMPLETED

3. NOT STARTED

4. NOT STARTED

1&2. 19/02/20

3. EOI being prepared.

4. Position description and contract arrangements being

finalised.

19/02/2020

19.02/20 Gunnedah RSL Sub‐Branch

Memorial Garden

That the request from the Gunnedah RSL Sub‐Branch Memorial Garden be deferred for consideration at a Councillor Workshop,

following which a report be presented to a future Council meeting.

INFRASTRUCTURE

SERVICES

NOT STARTED

20.02/20 Service Level Review ‐ Parks and

Gardens, Water and Sewer and

Works

That Council allocate $53,625 consisting of $35,750 from Unrestricted General Fund, $8,938 from Restricted Water and $8,937

from Restricted Gunnedah Sewer to facilitate service reviewed for the Parks and Gardens, Water and Sewer and Works sections.

INFRASTRUCTURE

SERVICES


21.02/20 Policy ‐ Water Usage Charge

Reduction Requests

That Council adopt the Water Usage Reduction Requests Policy as publicly exhibited. INFRASTRUCTURE

SERVICES




13281371

That Council decline the request to reduce water charges on Assessment No 13281371. INFRASTRUCTURE

SERVICES

IN PROGRESS



13275689

That Council decline the request to reduce water charges on Assessment No 13275689. INFRASTRUCTURE

SERVICES


24.02/20 Contract T1617‐03 ‐ Construction of

Gunnedah Memorial Pool Complex

Upgrade ‐ Councillor Update

That the information be received and noted and that a further report be provided to the May Council meeting following the

investigation in April.

INFRASTRUCTURE

SERVICES

NOT STARTED

25.02/20 Gunnedah Showground ‐

Refurbishment of Grandstand

Amenities

That the information be received and noted. INFRASTRUCTURE

SERVICES



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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



26.02/20 2019/20 Revaluation ‐ Condition

Rating Culverts

That Council reallocate $38,500 from the operating budget of Strategy and Assets, to be utilised to engage an external asset

inspector to undertake condition rating of Council's culverts and cross drainage assets.

INFRASTRUCTURE

SERVICES


27.02/20 Contract Management Framework That Council allocate $30,000 from the Contingency Restricted Asset to develop a management policy, directive and procedures for

contract management.

INFRASTRUCTURE

SERVICES


28.02/20 Request for Boundary Adjustment ‐

Property ID 13315015

1. That the requested boundary adjustment, being the relinquishment of Lot 1 DP575271 and PLT 213 DP755494 from Gunnedah

Shire Council to Liverpool Plains Shire Council, be refused; and

2. That all relevant parties be notified of Council's decision.

BUSINESS AND FINANCE ACTION COMPLETED 4/03/2020

29.02/20 Quarterly Project Progress Report That the Project Management Progress Report for the second quarter for 2019/20 be received and noted. BUSINESS AND FINANCE ACTION COMPLETED 19/02/2020

30.02/20 Second Quarter Budget review as at

31 December 2015

1. That the second quarter budget review summary for the 2019/20 financial year be received and noted;

2. That the adjustments to budget allocations, including transfers to and from restricted assets, as listed in the attachments to the

report, be adopted

BUSINESS AND FINANCE ACTION COMPLETED 19/02/2020

31.02/20 Investments That the principal investment of $58.1 million (December) and $58.6 million (January) for all funds be received and noted. BUSINESS AND FINANCE ACTION COMPLETED 19/02/2020

32.02/20 Audit Committee Meeting Minutes ‐

30 October 2020

That the minutes of the Audit Committee Meeting held on Wednesday 16 October 2019 be received and noted. CORPORATE AND

COMMUNITY SERVICES


33.02/20 Audit Committee Meeting Minutes ‐

18 December 2019

That the minutes of the Audit Committee Meeting held on Wednesday 18 December 2019 be received and noted. CORPORATE AND

COMMUNITY SERVICES


Notice of Motion ‐ 50m Pool Repair

Upgrade

That the appropriate Council officer provide a report to Council outlining the following:

1. The result of the recent repair works to the Gunnedah 50 metre pool ‐ including identification of the source of the water flowing

in the South Street culvert;

2. The financial implications for Council in having the work undertaken ‐ were there costs to Council in achieving the repairs; and

3. Any long‐term implications for the repair work on the longevity of the pool.

INFRASTRUCTURE

SERVICES


34.02/20 Notice of Motion ‐ Porcupine

Reserve

1. That Council require a report be brought back to a future meeting which addresses the concerns raised in Mr George Avard's

letter of 3 February 2020 with respect to the upkeep of Porcupine Reserve; and

2. That this report should follow appropriate consultation with nearby residents and those that have been oversighting the reserve

including the Gunnedah Urban Landcare Group and RFS.

INFRASTRUCTURE

SERVICES

NOT STARTED

Question on Notice ‐ Little Barber

Street

Is the upgrade/rehabilitation of Little Barber Street between Rosemary Street and Warrabungle Street in the works program for

2020/21? If not, could consideration be given to including it such that it can be undertaken in conjunction with the on‐going work

on the Railway overpass and completed at the same time as other works in Warrabungle Street?

INFRASTRUCTURE

SERVICES


35.02/20 Closed Council A Motion was Moved into Closed Council for consideration of the following matters and that members of the press and public be

excluded from the meeting, the reason being that the matters to be discussed concerned personnel and contractual matters, as

detailed below:

a) Acting Director Corporate and Community Services Report to Closed Council;

b) Director Planning and Environmental Services Report to Closed Council;

c) Director Infrastructure Services Report to Closed Council;

d) Chief Engineer's Report to Closed Council.

CORPORATE AND

COMMUNITY SERVICES


36.02/20 Closed Item ‐ Tender for Insurance

Brokerage Services

That Council award the tender for insurance related services and insurance coverage to Civic Risk Mutual Pty Ltd. CORPORATE AND

COMMUNITY SERVICES

IN PROGRESS

37.02/20 Closed Item ‐ Extension of Waste

and Organics Agreement and

Recyclables

That Council authorise the General Manager to enter into the extension deeds for the Waste and Organics Agreement and

Recyclables Agreement as detailed in the report.

PLANNING AND

ENVIRONMENTAL

SERVICES



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ACTION COMPLETED/

IN PROGRESS/

NOT STARTED



38.02/20 Closed Item ‐ Quotation Q1920‐06 ‐

Internal Coating South Street

Reservoir

That Council allocate additional funding of $160,000 from Restricted Gunnedah Water for the internal wall coating of the

Gunnedah South Street Reservoir.

INFRASTRUCTURE

SERVICES


39.02/20 Closed Item ‐ Tender T1920‐07 ‐

Gunnedah South Street Reservoir

That Council award the contract for T1920‐07 to replace the roof and internal ladder at the Gunnedah South Street Reservoir to

Steelworks Engineering Pty Ltd.

INFRASTRUCTURE

SERVICES

IN PROGRESS

40.02/20 Closed Item ‐ Tender T1920‐05 ‐

Supply and Installation of

Gunnedah Showground Arena

Lighting and Public Address

Upgrade

That Council delegate authority to the General Manager to award and execute contract T1920‐05 for the Gunnedah Showground

Arena Lighting Upgrade and new PA System to Large Industries Pty Ltd (T/as JLE Electrical) for $365,591.64 ex GST.

INFRASTRUCTURE

SERVICES

IN PROGRESS Letter of acceptance issued. Contract being finalised.

41.02/20 Resolution out of Closed Council On the resumption of the Ordinary business of the meeting, the Chairperson reported that the previous resolutions were adopted

in Closed Council.

CORPORATE AND

COMMUNITY SERVICES


1.03/20P Development Application 2020/001

‐ Construction of New Above

Ground Water Storage Tank

(247,478 litres) ‐ Lot 7035

DP1029310 ‐ 2 View Street,

Gunnedah

That the Development Application 2020/001 for the construction of a 247,478 litre above ground water storage tank, at Lot 7035

DP1029310 ‐ 2 View Street, Gunnedah be approved subject to the conditions as detailed in the report.

PLANNING AND

ENVIRONMENTAL

SERVICES


Mar‐20


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Director Planning and Environmental Services Report

ITEM 1 Waste 2020 Conference MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Manager Waste POLICY Nil LEGAL Local Government Act 1993 FINANCIAL $2240 STRATEGIC LINK Community Strategic Plan 1.3.3 Advocate for local facilities and services to receive funding from

mining and other major developments. 4.6.2 Identify opportunities for increasing community recycling both

volume and type of waste. Operational Plan 1.3.3.1 Represent Council and identify opportunities to advocate our local

interests with local community groups, organisations and the State and Federal Government on issues such as planning and development, environment, waste management, regulatory services and economic development.

4.6.2.1 Investigate and implement strategies to increase recycling and reduce waste produced by households and industry in the Shire.

ATTACHMENTS Conference Program OFFICER’S RECOMMENDATION:

That Council appoint Councillor ______________ to attend the Waste 2020 Conference in Coffs Harbour 5–7 May 2020. PURPOSE To appoint a Councillor to attend the Waste 2020 Conference in Coffs Harbour. Ideally this would be Councillor of the Waste and Recycling Services Working Group. BACKGROUND The annual Waste Conference will be held at the Opal Cove Resort in Coffs Harbour between 5–7 May 2020. COMMENTARY The Coffs Harbour waste conference is one of the leading conferences for the waste management industry in Australia. Attendees will hear from world leading waste management professionals on the latest developments in the industry. They will also have the opportunity to network with waste experts and visit waste management exhibits. There are a number of sessions specifically aimed at regional Councils. The 2020 conference offers updates on waste education programs, indigenous waste management projects and social enterprise initiatives/innovation in the waste sector. In addition delegates can be updated on waste strategies and the circular economy, waste collections and new waste management technologies. The conference also focuses on current practices and implementation in organics and ‘food organics garden organics’ (FOGO), litter and illegal dumping management and energy from waste projects.


of 156

CONCLUSION That Council consider the benefits of appointing a Councillor delegate to the 2020 Coffs Harbour Waste Conference. ITEM 2 Gunnedah Waste Management Facility Additional Concrete

Processing Costs MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Manager Waste POLICY Nil LEGAL Nil FINANCIAL $50,000 STRATEGIC LINK Community Strategic Plan

4.6.1 Review and implement a strategy that provides for future waste disposal.

Operational Plan 4.6.1.1 Review and implement the Domestic Waste Capital Works and

Maintenance program. ATTACHMENTS Nil OFFICER’S RECOMMENDATION: That Council allocate additional funds of $50,000 from the Domestic Waste Management Restricted Asset to the 2019/20 operational budget for the processing of concrete at the Gunnedah Waste Management Facility. PURPOSE The report is to seek additional funding allocation of $50,000 for concrete processing (crushing/screening) on the current stock pile for resource recovery at the Gunnedah Waste Management Facility. BACKGROUND The Gunnedah Waste Management Facility receives on average around 4000t of concrete per year with an income of $100,000 associated in disposal costs. In 2018/19 5700t of concrete was disposed at the facility with an extra income of $41000. The increase of material has been a result of additional community infrastructure improvements such as the police station, pool upgrade and Gunnedah second road over Rail Bridge and other council works. Current data shows that 3200t of concrete has been received in 2019/20 financial year. The concrete, brick and other construction materials suitable for reprocessing received at the Gunnedah Waste Management Facility is stockpiled to generate suitable volumes to make crushing and screening of those waste materials a viable activity. Such works are to divert these wastes from Landfill disposal. The processing of the concrete is structured to produce a low quality ‘gravel’ material which is used on access roads and hardstands constructed at the site.


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COMMENTARY Council had been participating in the Northern Inland Regional Waste (NIRW) regional tender process for a number of years however, due to the associated administrative/cost burden and time delays, council has opted to ‘stand alone’ when making arrangements to call for quotations for a one-off crushing and screening of concrete. Normally pricing efficiencies obtained in the NIRW regional tenders come from lowered establishment fees, as contractors can rotate on a ‘milk run’ between Councils. At present the tender development has not commenced for those Councils participating in the NIRW group and due the site’s storage capacity compliance requirement s under the Gunnedah Waste Management Facility Environmental Protection Licence, Council needs to move to seek its own quotations. Standing alone for this type of works attracts a capacity of greater than 4000t of product to be processed and is a requirement within the current quotations. In addition Council will be competing with bigger NIRW Councils and there will be extra waiting time for any successful tendering contractor to complete the works prior to June 2020. If Council were to wait for the tender to come through under NIRW, stockpiles will increase, compliance obligations will be compromised and additional monies will be attracted to process the concrete. CONCLUSION That Council allocate additional funds of $50,000 from the Domestic Waste Management Restricted Asset to the 2019/2020 operational budget for the processing of concrete for resource recovery. ITEM 3 Business Partner Advisory Group Nomination MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Manager Economic Development POLICY N/A LEGAL N/A FINANCIAL N/A STRATEGIC LINK Community Strategic Plan

2.1.3 Actively encourage new industry to set up in the area. Operational Plan 2.1.3.1 Actively seek new business opportunities and assist in the expansion

of existing businesses in the Shire by providing support, advice and marketing including provision of incentives through the Business Partner Program.

ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council: 1. Allow for an additional community member on the Business Partner Advisory Group to a

total of five (5) positions


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2. Endorse the appointment Ms Wendy Marsh to the Business Partner Advisory Group as the additional community representative.

3. Require Ms Marsh sign a Non-Disclosure Declaration to ensure applications remain

confidential. PURPOSE This report relates to the appointment of an additional community member to Council’s Business Partner Advisory Group (Advisory Group). BACKGROUND The term of membership on the Business Partner Advisory Group is twenty four months. The Advisory Group membership consists of the following structure: 3 Councillors (Councillors O’Keefe, Luke and Moses) Maximum of 4 Community Representatives

The Advisory Group members are responsible for reviewing and making an assessment of the applications for funding through the Business Partner Program. Community awareness of the program continually increases and there are a number of applications received each round. It is therefore recommended that the Advisory Group allow an additional community member to join to enable sufficient attendance at the meetings for a robust assessment to occur. Community member, Ms Wendy Marsh recently advised Council that she has returned to Gunnedah following a period of absence and would be available to re-join on the Business Partner Advisory Group. At the Business Partner Advisory Group meeting held on 5 March 2020, the Advisory Group discussed the correspondence and confirmed that they wish to accept Ms Wendy Marsh’s offer to re-join the Advisory Group. The Advisory Group unanimously agreed that the nomination should be endorsed by Council and that Ms Marsh will sign a Non-Disclosure Declaration to ensure applications remain confidential. If the decision is endorsed by Council, Ms Wendy Marsh will be able to join the Advisory Group for assessment of the first round of applications in the 2020/21 Business Partner Program. ITEM 4 Business Partner Program Round Three 2019/20 MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Economic Development Officer POLICY Nil LEGAL Nil FINANCIAL $25,750 STRATEGIC LINK Community Strategic Plan

2.1.3 Actively encourage new industry to set up in the area. Operational Plan 2.1.3.1 Actively seek new business opportunities and assist in the expansion

of existing businesses in the Shire by providing support, advice and marketing including provision of incentives through the Business Partner Program.

ATTACHMENTS Nil


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OFFICER’S RECOMMENDATIONS: 1. That Council endorses the allocation of $25,750 under round three of the 2019/20 Business

Partner Program across fourteen (14) local businesses, subject to specific terms and conditions relating to each grant.

2. That the funds be drawn from the remaining 2019/20 Business Partner budget ($15,300)

and the Business Partner Restricted Asset ($10,450). PURPOSE The purpose of this report is to advise Council on the outcome of the assessment of the 2019/20 Business Partner Program round three applications, and to recommend that Council endorse the allocation of the funds as recommended by the selection panel. BACKGROUND The Business Partner Program is a key element of Gunnedah Shire Council to attract new business opportunities, or to expand existing businesses in the Gunnedah Shire by providing an assistance package as an incentive. Support offered by this program supplements the Gunnedah Economic Development Strategy and specifically, the following priorities of the Strategy: To encourage business expansion To target new businesses and economic activity It should be noted that all applications are considered on their individual merits, with priority given to those demonstrating benefit and economic growth i.e, employment-generating and value adding businesses. There is an annual budget allocation of $40,000 within the Economic Development budget for the Business Partner Program. So far in 2019/20 there has been $24,700 allocated over the first two rounds, leaving $15,300 remaining in 2019/20 budget allocation. The current Business Partner Program restricted asset of funds not spent in previous years is $91,928. COMMENTARY Members of the advisory group, Councillor Ann Luke, Councillor David Moses and community members Mr Michael Brokeman, Mrs Angela McCormack and Mrs Lindsay Sheedy met on Tuesday 10 March 2020 to assess the applications and make recommendations for funding. Manager Economic Development, Ms Charlotte Hoddle and Economic Development Officer, Ms Emily Wilson attended to provide operational support to the process. Council received nineteen (19) applications within round three, with total funding requested of $86,677.67 and total project costs of $239,282.86. The Group discussed applications in the context of the guidelines and funds available and recommended allocation of a total of $25,750 across fourteen (14) local businesses as per the below table:


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SUMMARY The panel was encouraged to see so many strong applications in this round of the Business Partner Program, especially given the difficult circumstances the local business community is currently experiencing due to the ongoing drought conditions.

Business Name

Project Title Total Project Cost

BPP Request

Funding

View Street Takeaway

Start Up & Expansion of View Street Takeaway

$28,958.03 $5,000.00 Recommend full funding

$5,000.00

Springfield Woolshed

Woolshed Function Centre Establishment

$28,434.00 $5,000.00 Recommend full funding

$5,000.00

Men's Retreat Barbershop

Men's Retreat Apprentice Training

$25,000.00 $5,000.00 Although this was a strong application, the panel agreed to encourage applicant to apply in the next round as further detail was required.

Nil

Crawford Boots

Infrastructure Upgrades $8,610.51 $5,000.00 Recommend partial funding

$2,000.00

Reverence Sourdough

Reverence Brace, Sustain & Secure

$4,699.00 $3,524.25 Recommend partial funding

$2,000.00

Glo Body Co Glo Body Co Start Up $13,849.33 $5,000 Recommend partial funding

$3,000.00

AMH Bookkeeping Service

Initial Setup Costs $1,391.96 $1,043.97 Recommend partial funding

$500.00

BP Crane Contracting Pty Ltd

BP Crane Contracting Machinery Upgrade


$1,500.00

Raw Confetti Raw Confetti Expansion $4,928.73 $3,691.98 Recommend partial funding

$1,500.00

Soil Futures Consulting Pty Ltd

Website and Advertising Expansion

$1,155.00 $866.25 Recommend partial funding

$750.00

Montage Fotos

Restructure $20,000.00 $7,000.00 Recommend partial funding

$1,500.00

Wander + Collect

The Mindful Business Hub $5,009.00 $3,756.00 Recommend partial funding

$750.00

Juliette Scott Life Balance Mentor

Business Balance Program $8,500.00 $5,000.00 Recommend partial funding

$750.00

Essence Natural Therapies

Website Development & Signage


$750.00

Fogarty Fotos Fogarty Fotos Rebranding $7,595.00 $4,595.00 Recommend partial funding

$750.00

Managed by Kate

Managed by Kate Expansion

$6,418.50 $4,813.87 Did not recommend funding

Nil

Healing with Bowen

Salt Room Halotherapy & Advertising

$20,481.80 $15,361.35 Did not recommend funding

Nil

Stockholm Florist

Workshop Space $4,925.00 $3,425.00 Did not recommend funding

Nil

Gunnedah Serviced Apartments

Sustainability Research $7,600.00 $1,600.00 Did not recommend funding

Nil


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The panel agreed the Program is an important source of economic stimulus and was supportive of a number of projects that show a clear benefit to the Gunnedah Shire community and economy. The funding amount reflects how well the project aligned with the Business Partner Guidelines. Unsuccessful applicants will receive feedback from the Economic Development Officer and will be encouraged to reapply for the next round should they have a project that meets the criteria. Round one 2020/21 will open Friday 1 May 2020 and will close Tuesday 30 June 2020. ITEM 5 Gunnedah Christmas Fair Report 2019 MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Economic Development Officer POLICY Nil LEGAL Nil FINANCIAL Nil STRATEGIC LINK Community Strategic Plan

2.3.1 Actively seek to bring business, sporting and cultural events to the Gunnedah Shire.

2.4.1 Market and promote the Gunnedah Shire as an attractive place for business and invesetment.

Operational Plan 2.3.1.1 Actively promote, support and provide advice to community groups

and business conducting events that promote local tourism. ATTACHMENTS Gunnedah Christmas Fair Event Report OFFICER’S RECOMMENDATION: That the 2019 Christmas Fair report from the Gunnedah & District Chamber of Commerce & Industry be received and noted. PURPOSE The purpose of this report is to share with Council the Christmas Fair post-event report that outlines the success of the Gunnedah & District Chamber of Commerce & Industry (Chamber) Christmas Fair (Fair) that was held on Friday 29 November 2019. BACKGROUND The Fair is an initiative of the Chamber and has been delivered for the last five (5) years. This is an innovative event that seeks to maximise the unique boutique shopping experience in Gunnedah. The Fair provides a boost to the economy by kicking off the Christmas trade. The retail sector of the Gunnedah economy has been hit hard by the prolonged drought period, and the Fair encourages shoppers to keep spend in town. In addition, the Fair fosters Christmas spirit in the Shire and provides a morale boost for our wider community. The Fair offers a broad mix of community stall holders and fundraising opportunities as well as an array of activities, free entertainment, rides and food, in a fun family friendly outdoor setting.

Council resolved at the 2018 December Ordinary Meeting that Council will financially support the Fair on an annual ongoing basis up to the value of $6,000 which includes Gold Sponsorship status and in-kind contributions. As such, the Chamber have noted in their report that Council’s financial support will be requested again in 2020 to ensure the event continues to grow. The provision of the post-event report is a condition of Council’s financial support.


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COMMENTARY The Chamber has noted that the 2019 Fair was one of the largest to date, with approximately 3,500 attendees and 90 businesses participating on the night. It is evident that not only is the Fair a great community event for fostering social connection and providing an opportunity to see live entertainment in an outdoor setting but is also an important driver for the Gunnedah Shire economy. The attached Christmas Fair report provides further detail regarding the success and outcomes of the Fair. ITEM 6 Proposed Amendment to Gunnedah Development Control

Plan 2012 MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Team Leader Building and Strategic Projects POLICY Nil LEGAL Environmental Planning & Assessment Act 1979 Gunnedah Development Control Plan 2012 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan

1.2.1 Foster a strong organisational culture which strives for best practice and continued improvement in all operations.

Operational Plan 1.2.1.5 Develop and review the Directorate’s policy and strategic planning

framework, ensuring effective planning, strategic direction, budget management and control of operations for the Directorate.

ATTACHMENTS Draft Amended Gunnedah Development Control Plan 2012 OFFICER’S RECOMMENDATION: That the amended Draft Gunnedah Development Control Plan 2012 be adopted. PURPOSE This report is seeking Council’s adoption of the amended Draft Gunnedah Development Control Plan 2012 (DCP 2012). BACKGROUND At its Ordinary meeting held on 19 February 2020, Council adopted the Gunnedah Shire Council Community Participation Plan (CPP). The CPP is designed to make participation in the planning system clearer for the community, by setting out in one place how and when community members can become engaged. Council’s obligations for Notified and Advertised Development Applications are currently also contained in DCP 2012. To not have these obligations duplicated in the CPP and the DCP 2012 they need to be removed from DCP 2012. Council resolved, at its Ordinary meeting held on the 20 November 2019, to exhibit the draft DCP 2012 for a period of 28 days, seeking comments from members of the public on the proposed changes to DCP 2012 –specifically, the removal of Section 1.7, including 1.7.1 Notified Development Applications and 1.7.2 Advertised Local Development.


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CONCLUSION At the closure of the exhibition period of the amended DCP 2012, Council did not receive any submissions. As such, it is recommended that Council adopt the amended Draft DCP 2012. Andrew Johns DIRECTOR PLANNING AND ENVIRONMENTAL SERVICES


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Tuesday, May 5, 2020

Waste 2020 Conference Program

The Waste 2020 Conference program begins at 10.15am on Tuesday 5th May and concludes at 5pm on Thursday 7th May.

Designed with all delegates in mind, the program is streamed to allow delegates to tailor their learning to their specific needs.

There are also 3 social events providing ample networking opportunities.

There are also three pre-conference workshops preceding the main conference program. You can register for these at the

same time as registering for the conference, or they can be booked separately at a later date. View the main navigation menu

above for more information.

Click on the date tabs below to see the program for each of the 3 days!

Wednesday, May 6, 2020 Thursday, May 7, 2020

Stream 1 Stream 2 Stream 3

PRE-CONFERENCE OPTIONAL WORKSHOPS

8:00 AM - 10:00 AM

10:15 AM - 10:25 AM

10:25 AM - 10:45 AM

10:45 AM - 11:00 AM

11:00 AM - 12:00 PM

12:00 PM - 1:00 PM

EDUCATION INDIGENOUS WASTE MANAGEMENT

SOCIAL ENTERPRISE

1:00 PM - 1:20 PM

1:20 PM - 1:40 PM

PRE-CONFERENCE WORKSHOP 1: Solving sustainability simply - Practical steps for busy bees!Click on 'Pre-Conference Workshops' tab in the main navigation for further information and to register

PRE-CONFERENCE WORKSHOP 2: Waste Grantsmanship 101 – How to write winning applicationsClick on 'Pre-Conference Workshops' tab in the main navigation for further information and to register

**** WASTE 2020 CONFERENCE BEGINS ****Registration from 7:30 AM - 6:30 PM in Pre Function Foyer

Opening Address & WelcomeCate McQuillen, Creative Producer / Owner, One Story – Mememe Productions (home of dirtgirlworld and Get Grubby

TV)

Keynote Address 1: Topic TBCPresenter TBC

Keynote Address 2: Cleaning up the country: The importance of youth-led grassroots environmental actionMaddie Diamond, 2020 ACT Young Australian of the Year

Panel Discussion 1: Social Enterprise stories – Innovators in the waste industry!Click for details on facilitator and panel members

LUNCH - TUESDAY

Education 1 - Ozharvest FEAST program: Taking action on food

waste and health in the classroom and community

Rachel Rothwell, NSW Education Coordinator FEAST, OzHarvest

Indigenous Waste Management 1 - Waste stories from the Baaka

Kevin Cattermole, Waste Project Supervisor and Roger Whyman, Waste Project Officer, Wilcannia

Local Aboriginal Land Council

Social Enterprise 1 - Fighting food waste, a fight that cannot be fought

aloneKaty Barfield, Founder & CEO, Yume

Food

Education 2 - What were you thinking? Australians and their

perspectives on recyclingRyan Collins, Head of Sustainable

Resource Programs, Planet Ark

Indigenous Waste Management 2 - Walking on Country, working with

mobBlossom Pitt, Founder/Director and Keira Green, Consultant Community

Projects, Embrace

Social Enterprise 2 - The changing face of consumption: Brisbane's first

Circular Economy pop-upYasmin Grigaliunas, CEO & Co-

Founder, World's Biggest Garage Sale

Page 1 of 3Waste 2020 Conference

10/03/2020https://www.coffswasteconference.com.au/2020/program


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1:40 PM - 2:00 PM

2:00 PM - 2:20 PM

2:20 PM - 2:40 PM

2:40 PM - 3:10 PM

EDUCATION CONT. REGIONAL ISSUES INNOVATION

3:10 PM - 3:40 PM

3:40 PM - 4:00 PM

4:00 PM - 4:20 PM

4:20 PM - 4:40 PM

4:40 PM - 5:00 PM

Education 3 - What works and doesn’t work to reduce kerbside

commingled contaminationJenni Downes, Research Fellow,

BehaviourWorks, Monash University

Indigenous Waste Management 3 - Asbestos waste management in

Aboriginal communitiesElaine Toogood, Senior Project Officer, WasteAid Australia and Allan Tighe, Namoi River Elder,

Yuwaalaraay Nation

Social Enterprise 3 - Inner West Tool Library - Borrow don’t buy

Amy Croucher, Founder and Director, Inner West Tool Library

Sydney

Education 4 - Using the power of community storytelling for

collaborative waste avoidance education

Siobhan Isherwood, Environmental Projects Coordinator, Hunter Joint

Organisation

Indigenous Waste Management 4 - Veolia’s continuing journey of

reconciliation - sharing successes and learnings

Hannah Franklin, Community Sustainability Manager and Graham

Kilby, Department of Defence Customer Experience Supervisor, Veolia Australia & New Zealand

Social Enterprise 4 - A right to repair for Australians helps solving our

waste crisisGuido Verbist, General Manager,

The Bower Reuse and Repair Centre

Education 5 - Carrots & sticks: Preschool education hitting council

and early childhood goalsJacqui Murray, Education

Development and Programming, Impact Environmental Education

Indigenous Waste Management 5 - Developing a waste management strategy for indigenous councils

Kylie Hughes, Director, Waste Policy & Legislation, Department of

Environment & Science and Robert Ferguson, Lead - Public Health &

Waste, Local Government Association of Queensland

Social Enterprise 5 - Mobile E Waste factory projects

Anthony Spiteri, Senior Project Manager, ANZRP / TechCollect

AFTERNOON TEA - TUESDAY

Education 6 - Turning the tide one community at a time

Ricki Hersburgh.Executive Director, Plastic Oceans Australasia

Regional Issues 6 - Plastic resource recovery in remote and regional

communitiesLouise Hardman, CEO, Plastic

Collective

Innovation 6 - Reducing the ACT's plastic consumption – Phasing out

single-use plasticKate Brennan, A/G Assistant

Director, ACT NoWaste

Education 7 - Co-designing a food waste behaviour change program

Jeawon Kim, Research Fellow, Social Marketing @ Griffith, Griffith

University

Regional Issues 7 - FNQ: Lessons learnt from building a regional MRF

Joel Harris, Director, Resource Innovation

Innovation 7 - Integrated water management at the Kimbriki Resource Recovery Centre

Mark Winser, General Manager - Asset Management, Kimbriki

Environmental Enterprises

Education 8 - Capturing clean materials at large events – a model

delivering excellent outcomesKathy Scarborough, Director, Waste

Reduction SA

Regional Issues 8 - FOGO in the Red Centre - A two phase trial

Maya Deacock, Environmental Consultant, MRA Consulting Group

Innovation 8 - Playing games with your waste: A landscape study of gamification of kerbside recyclingBlake Lindley, Senior Sustainability

Consultant, Edge Environment

Education 9 - Improving waste management in hospitals using

behavioural interventionsRachel McConville, Waste Education

Officer, Department of Health & Human Services

Regional Issues 9 - Waste tyre export bans should be fast trackedRobert Kelman, Executive Officer,

CDSO & ATRA

Innovation 9 - Lowering landfill and preventing poverty: how ACT

Government and GIVIT are combating both

Caroline Odgers, ACT Manager, GIVIT

Education 10 - The Campaspe Community ‘Gives a Scrap’

Sheri Doyle, Environmental Projects Officer - Organics, Campaspe Shire

Council

Regional Issues 10 - A challenging regional environment

La Vergne Lehmann, Executive Officer and Keith Jackson, Manager

Operations, Grampians Central West Waste & Resource Recovery Group

Innovation 10 - The key to economic resource recovery is to add value

Trevor Bayley, Chief Operating Officer, Green Distillation

Technologies




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5:30 PM - 7:30 PM CONFERENCE WELCOME RECEPTIONThe Welcome Reception will take place outside among the outdoor exhibits at Opal Cove Resort (weather permitting).




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Wednesday, May 6, 2020









Tuesday, May 5, 2020 Thursday, May 7, 2020


8:30 AM - 8:40 AM

8:40 AM - 8:50 AM

8:50 AM - 9:15 AM

9:15 AM - 9:40 AM

9:40 AM - 10:40 AM

10:40 AM - 11:10 AM

11:10 AM - 12:10 PM

12:10 PM - 1:10 PM

WASTE STRATEGY AND THE CIRCULAR ECONOMY

RECYCLING & RESOURCE RECOVERY

EDUCATION CONT..

1:10 PM - 1:30 PM

REGISTRATION AND COFFEE - WEDNESDAYRegistration open from 7:30 AM - 4:00 PM in Pre Function Foyer

Introduction and Welcome from the ChairGayle Sloan, CEO, WMRR

Welcome from Coffs Harbour City CouncilSteve McGrath, General Manager, Coffs Harbour City Council

Keynote Address 3: Federal UpdateHon Trevor Evans, Assistant Minister for Waste Reduction and Environmental Management, Commonwealth

Government

Keynote Address 4: Striving to be an international leader through an innovative program focused on sustainability

Carlyle Khan, Director, Infrastructure & Resource Management, City of Toronto, Solid Waste Management Services

Panel Discussion 2: Circular Economy in practiceClick for details on facilitator and participants

MORNING TEA - WEDNESDAY

Panel Discussion 3: Where the rubber hits the road - COAG decisionsClick for details on facilitator and participants

LUNCH - WEDNESDAY

Waste Strategy and the Circular Economy 1 - 20 year waste strategy

updateBaharak Sahebekhtiari, Director,

Department of Planning, Industry and Environment

Recycling & Resource Recovery 1 - Achieving better recycling

outcomes in a booming tourist town

Alice Grace, Senior Consultant, Morrison Low

Education 1 -Cate McQuillen, Creative Producer /

Owner, One Story – Mememe Productions (home of dirtgirlworld

and Get Grubby TV) and Costa Georgiadis, Host, ABC’s Gardening

Australia and ‘Costa the Garden Gnome’ - Get Grubby TV




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1:30 PM - 1:50 PM

1:50 PM - 2:10 PM

2:10 PM - 2:30 PM

2:30 PM - 2:50 PM

2:50 PM - 3:10 PM

3:10 PM - 3:40 PM

WASTE STRATEGY AND THE CIRCULAR ECONOMY CONT.

COLLECTION TECHNOLOGY

3:40 PM - 4:00 PM

Waste Strategy and the Circular Economy 2 -

Presenter TBC

Recycling & Resource Recovery 2 - Build a council owned MRF? In this

global uncertainty? Are you kidding?

Alex Upitis, Senior Waste Management Consultant - Waste

Lead NSW & VIC, Talis Consultants and Mr Peter Windley, Coordinator Waste Operations, Shoalhaven City

Council

Education 2 - Recycling improvement program: Reducing

contamination in Waverley’s apartments

Beth Kasumovic, Sustainable Waste Manager and Patrick Hay,

Sustainable Waste Officer, Waverley Council


Presenter TBC

Recycling & Resource Recovery 3 - Pulling products not pushing waste

– Repurposing in actionGraham Henderson, National

Business Development Manager and Jim Appleby, General Manager -

Reconomy, Downer

Education 3 - Creating a campaign that sticks - #Recycle Right

Jeanie McKillop, Coordinator and Linda Tohver, Education

Coordinator, North East Waste

Waste Strategy and the Circular Economy 4 - Circular Economy, Zero

Waste and the grey areas in between

Darren Perrin, Director: International Business Development & Net Zero Strategic Lead, Ricardo Energy &

Environment

Recycling & Resource Recovery 4 - Driving a sustainable recycling

economyDavid Clancy, General Manager

NSW, Cleanaway

Education 4 - 1Coast: A collaborative community education program engaging the Central CoastMichelle Murrell, Education Officer, Cleanaway and Jodi Brown, Waste Management Officer, Central Coast

Council

Waste Strategy and the Circular Economy 5 - More waste and

nowhere to take it: mapping lessons for strategic planning of waste

infrastructureGuada Lado, Regional Waste Coordinator, Western Sydney

Regional Organisation of Councils (WSROC) and Richard Collins, Principal Consultant, Waste

Advisory, Arcadis

Recycling & Resource Recovery 5 - Using recycled glass in road base -

Lockhart Shire CouncilAlan Gundrill, Manager

Environmental Services, Lockhart Shire Council

Education 5 - Swap for Good: Empowering business to swap out

single-use plasticAlicia Lloyd, Waste Education

Project Officer and Sasha Lucius, Waste Education Officer, Northern

Beaches Council

Waste Strategy and the Circular Economy 6 - The packaging & food waste Circular Economy tug-o-war

Barry Cosier, Director, Sustainability, Australian Food & Grocery Council

Recycling & Resource Recovery 6 - Spring Farm glass crushing and

washing plant – On the road to a Circular Economy

Seung-Jin Kim, Project Manager, Suez Recycling and Recovery

Education 6 - Understanding behaviours of transient population -

kerbside collectionApril Williams, Senior Sustainability

Officer and Connie Lambe, Sustainability Project Officer, City of

Monash

AFTERNOON TEA - WEDNESDAY

Waste Strategy and the Circular Economy 7 - Dealing with

complexity: Bringing Circular Economy projects to reality

Jonathan Wood, Senior Project Officer, Sustainability Advantage, Department of Planning, Industry

and Environment

Collection 7 -Presenter TBC

Technology 7 - The implementation of efficient and innovative waste

collection systemsJames Creer, Senior Waste &

Resource Recovery Officer, Penrith City Council and Hugh Murray, Field

Applications Manager, SUEZ




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4:00 PM - 4:20 PM

4:20 PM - 4:40 PM

4:40 PM - 5:00 PM

6:30 PM - 11:59 PM


Tim Askew,Regional Program Manager, Hunter Joint Organisation

Collection 8 - EV procurement - From myth to reality

Rob Gregory, General Manager, East Waste and Robert Wrigley,

Managing Director - Business Development, Superior Pak

Technology 8 - OzHarvest Food App: Enabling food rescue in rural

and remote AustraliaBen Sensicle, National Business

Development Manager, OzHarvest

Waste Strategy and the Circular Economy 9 - Why textiles will lead

the transition to a Circular EconomyCamille Reed, Founder, Australasian

Circular Textile Association and Blake Lindley, Senior Sustainability Consultant Edge Environment and

Director Australasian Circular Textiles Association (ACTA)

Collection 9 - Benchmarking, characterising and valuing the

resources in bulky kerbside council collections

Elyse Stanes, Research Associate, Illawarra Shoalhven Joint

Organisation

Technology 9 - Gamification for behaviour change - ‘Way to Grow’

by VeoliaKate Suters, Sustainability

Strategist, Veolia Australia & New Zealand

Waste Strategy and the Circular Economy 10 - Simply Cups -

Learnings from a Circular Economy program

Brendan Lee,Circular Economy Manager, Closed Loop

Collection 10 - RecycleSmart PickUp: Randwick City Council case study

Giorgio Baracchi, CEO, RecycleSmart and Anil Gupta, Waste Education

Officer, Randwick City Council

Technology 10 - Measuring success in a resource world

Lacey Webb, Senior Consultant: Risk, Regulation & Strategy, Mandalay Technologies (and

Director, Resource Hub)

CONFERENCE DINNERThe conference dinner will be held offsite at Pacific Bay Resort, the theme is 'Back to the 80's'. Free scheduled

transport will be provided between all venues.




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Thursday, May 7, 2020









Tuesday, May 5, 2020 Wednesday, May 6, 2020


9:00 AM - 9:10 AM

9:10 AM - 9:35 AM

9:35 AM - 10:00 AM

10:00 AM - 11:00 AM

11:00 AM - 11:30 AM MORNING TEA - THURSDAY

ORGANICS & FOGO LITTER & ILLEGAL DUMPING PRODUCT STEWARDSHIP

11:30 AM - 11:50 AM

11:50 AM - 12:10 PM

12:10 PM - 12:30 PM

REGISTRATION AND COFFEE - THURSDAYRegistration open from 8:15 AM - 10:30 AM in Pre Function Foyer

Welcome address from the chairMike Ritchie, Managing Director, MRA Consulting Group

Keynote Address 5: Topic TBCPresenter TBC

Keynote Address 6: Innovation, policy and action – The latest UK response to the plastic waste and ‘resource opportunity

Dr Geoff Brighty, Managing Director, Environmental Sustainability Associates

Panel Discussion 4: State RoundupClick for details on facilitator and panel members

Organics & FOGO 1 - Practical food waste processes in FMCG

Vikas Ahuja, Head of Energy & Sustainability, Coles and Sarah Van Eck, Resource Recovery Specialist,

Cleanaway

Litter & Illegal Dumping 1 - NSW Illegal Dumping Strategy 2017-21, a

two year report cardChristy Groves, A/Unit Head – Illegal

Dumping, NSW Environment Protection Authority

Product Stewardship 1 - Exploring Australia's product stewardship

dilemmaLibby Chaplin, CEO, Australian

Battery Recycling Initiative

Organics & FOGO 2 - Novel approach to organic waste

management at local government scale challenges of transdisciplinary

data availabilityMelita Jazbec, Senior Research

Consultant, Institute for Sustainable Futures, UTS

Litter & Illegal Dumping 2 - A new initiative: The Queensland litter and

illegal dumping management framework

Bianca Gray, Manager, Dept of Environment & Science

Product Stewardship 2 - Towards the 2025 National Packaging Targets

Helen Lewis, Consultant, APCO

Organics & FOGO 3 - The impact of "certified compostable products" on food waste diversion and recycling

facility outputsCharlie Emery, General Manager,

SOILCO

Litter & Illegal Dumping 3 - Enforcement networks effectively

tackle illegal dumpingSamuel Lawson, Research & Project Coordinator, Keep Victoria Beautiful

Product Stewardship 3 - 3 billion & beyond – the network operation of

NSW’s Return & EarnJames Dorney, CEO, Tomra

Cleanaway




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12:30 PM - 12:50 PM

12:50 PM - 1:10 PM

1:10 PM - 2:10 PM

ORGANICS & FOGO CONT. LITTER & ILLEGAL DUMPING CONT.

ENERGY FROM WASTE

2:10 PM - 2:30 PM

2:30 PM - 2:50 PM

2:50 PM - 3:10 PM

3:10 PM - 3:30 PM

3:30 PM - 4:00 PM

REGULATION LANDFILL PROBLEM WASTE

4:00 PM - 4:20 PM

Organics & FOGO 4 - City of Gold Coast commercial food waste

recycling serviceMairead Lenihan, Executive

Coordinator and Sam Atkinson, Coordinator Waste Collection Services, City of Gold Coast

Litter & Illegal Dumping 4 - Increasing the quality of goods

donated to Australian Charities: Two field trials

Sharyn Rundle-Thiele, Founding Director, Social Marketing @ Griffith

Product Stewardship 4 - The evolution of Containers for Change,

Queensland’s container refund scheme

Glenda Viner, General Manager – Corporate & Community Relations,

Container Exchange

Organics & FOGO 5 - Food COMA (Changing Our Mindset & Attitudes)Rob Gregory, General Manager, East Waste and Mark Rawson, Managing

Director, Rawtec

Litter & Illegal Dumping 5 - An innovative illegal dumping program managing the tyranny of distance

James Vincent, Illegal Dumping Prevention Coordinator, Illawarra

Shoalhaven Joint Organisation

Product Stewardship 5 - Environmental credibility – an ecolabel for waste collection

servicesKendall Benton-Collins, GECA –

Good Environmental Choice Australia

LUNCH - THURSDAY

Organics & FOGO 6 - Organics 2020 and where to from here

Amanda Kane, Organics Manager, Circular Economy Programs, NSW Department of Planning, Industry

and Environment

Litter & Illegal Dumping 6 -Presenter TBC

Energy from Waste 6 - Veolia’s overseas experience - Design,

construction, operation & maintenance of an Energy from

Waste FacilityPablo Gonzalez, Strategic

Development Manager - Energy From Waste, Veolia Australia & New

Zealand

Organics & FOGO 7 - What's after MWOO

Ron Wainberg, Technical Director, MRA Consulting Group

Litter & Illegal Dumping 7 - Litter reduction in Eastwood CBDEmma Tang, Waste Project

Coordinator and Jude Colechin, Senior Coordinator Resource

Recovery, City of Ryde

Energy from Waste 7 - A global view of effective community

engagement techniques to avoid costly delays for EfW projects

Paul Davison, CEO, Proteus Communications Group

Organics & FOGO 8 - Onsite and precinct processing - Food waste solutions for better communities

Paul Cross, NSW Manager, Eco Guardians and NSW Committee

Member, AORA NSW

Litter & Illegal Dumping 8 - Tackling illegal dumping on charities -

CessnockKarinda Stone, Sustainability Officer,

Cessnock Council

Energy from Waste 8 - Mt Piper energy recovery project updateGarth Lamb, Chief Development

Officer, Re.Group

Organics & FOGO 9 - FOGO collection pilot in a retirement

villageThomas Freeman Senior Waste Consultant and Shannon Larkin,

Waste Consultant, Impact Environmental

Litter & Illegal Dumping 9 - Illegal dumping and littering management

around the Carss Bush Park RVMJoshua Azzi, Waste Education Officer, Georges River Council

Energy from Waste 9 - Successful development of waste to energy in a merchant market and managing

risk through project financingNick Entsch, Associate Director,

Macquarie Capital

AFTERNOON TEA - THURSDAY

Regulation 10 - 1 bin, 2 bins, 3 bins, more?

Anne Prince, Director, A.Prince Consulting

Landfill 10 - Importance of landfill fill plans

Mal Jones, Senior Principal Engineer, ATC Williams

Problem Waste 10 - The perfect mix for community engagement

Dominique Doyle, General Manager, Agsafe




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4:20 PM - 4:40 PM

4:40 PM - 5:00 PM

6:30 PM - 11:59 PM

Regulation 11 - The introduction of waste activity data reporting in the

ACTEllen Collins, Assistant Director,

Waste Regulation, ACT NoWaste

Landfill 11 - Landfill reclamation: Outcomes from a field trial

Simon Clay, Manager Waste Management & Disposal, Wyndham

City Council

Problem Waste 11 - Bloody waste: Waste management in the health

care industryLeanne Flynn, Sustainability

Advocate & Registered Nurse, Gosford Private Hospital

Regulation 12 - The Federal Waste Export Ban - A legal perspective

Gavin Shapiro, Partner, Hones Lawyers

Landfill 12 - Why we shouldn’t burn landfill gas (onsite)

Bruce Edgerton, Principal Waste Consultant, MRA Consulting Group

Problem Waste 12 - Putting disposable baby nappies in the

spotlightEmma Avery, Consultant, EA

Sustainability

CONFERENCE FINALE BUFFETThe conference finale buffet will be held at Opal Cove Resort on the outdoor terrace (weather permitting) and in

Horizons Restaurant.




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G u n n e d a h C h r i s t m a s

F a i rGUNNEDAH & DISTRICT CHAMBER OF COMMERCE

& INDUSTRY INC POST EVENT REPORT

CHRISTMAS FAIR COORDINATOR TRACIE FINLAY

SUBMITTED BY

JANUARY 2020


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01

I n t r o d u c t i o n

T h e p u r p o s e o f t h i s r e p o r t i s t o p r o v i d e a n e v a l u a t i o n

r e p o r t o n t h e 2 0 1 9 C h r i s t m a s F a i r a n d a s s o c i a t e d S h o p G u n n e d a h

p r o m o t i o n t o t h e G u n n e d a h & D i s t r i c t C h a m b e r o f C o m m e r c e &

I n d u s t r y I n c ( G u n n e d a h C h a m b e r ) a n d G u n n e d a h S h i r e C o u n c i l .

The Gunnedah Christmas Fair ( the Christmas Fair ) was held on Friday 29th

November, 2019 f rom 5.30pm -8.30pm and enjoyed by3500 locals and vis i tors .

Funding was provided f rom the Gunnedah Chamber, with cash and in -kind

contr ibut ions f rom Gunnedah Shire Counci l and the Christmas Fair

Coordinator fee paid by Whitehaven Coal . Due to drought condit ions and to

encourage part ic ipat ion there was no fee for businesses or stal lholders to

part ic ipate this year . This was the f i f th year of the Gunnedah Chamber

successful ly del iver ing the Christmas Fair .

The Shop Gunnedah ‘Shop Local ’ promotion encouraged shoppers to provide

their contact detai ls on a part ic ipat ing business ’ shopping docket and enter i t

in a lucky draw via entry boxes. In the weeks leading up to the Christmas Fair

the boxes were regular ly consol idated into a larger prize barrel hosted at

Hennessey Real Estate. The prize draw took place as part of the Christmas Fair

act iv i t ies although winners were not required to be present on the night . The

prize barrel placed in f ront of the main stage was quite ful l with entr ies ( in the

thousands ) too numerous to count. Winners were drawn, and their winning

entry shop promoted, by Ben Hennessey and Jules Bai ley f rom 2MO.

The Christmas Fair was promoted through the display of Santa - themed large

A1 size posters throughout Gunnedah along with radio advert is ing on

2MO /2GGG and print advert is ing and coverage in the Namoi Val ley

Independent. A strong Facebook campaign was also run, with a dedicated

page having regular video posts in the lead up to the event and attract ing over

400 l ikes and fol lowers.


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Local business houses in the CBD extending t rading

hours for retai l shopping

Pop -up market Stal l holders and ‘Foodie ’ themed

vendors

Local musician Sam Snape performing l ive

Act iv i t ies target ing famil ies and encouraging a family

fun night for al l and fest ive atmosphere.

Boot throwing competi t ion in the main part of CBD

sponsored by Hennessy Real Estate.

Games and raf f les coordinated by local chari t ies and

not for prof i t groups to raise funds for those in need

Street dining encouraged with permission of Counci l

to boost act iv i ty and provide food and drink options

to Christmas Fair attendees

CBD decorated with a Christmas Tree & stage,

Christmas l ights and colour with retai lers encouraged

to decorate shop f ronts in fest ive theme

Visi t f rom Santa - Huge hit with the chi ldren

Line dancing in f ront of Kez ’s Cafe

ANZ Bank ’s mascot and ALDI staf f part ic ipat ion was a

huge success with attendees

Local Pet Vet Parade for our local animals to show off

State Member Mr Kevin Anderson invi ted and

attending

Our own Mayor Mr Jamie Chaffey opening the

Christmas Fair

Crowd counting undertaken at 6pm and 7pm by

accredited market researcher

02

2019 C h r i s t m a s F a i r

c h a r a c t e r i s a t i o n


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Appointment of a contracted Christmas Fair Coordinator al lowed

successful engagement with stakeholders and smooth running of the event

on the night

90 businesses, part ic ipant groups or stal l holders part ic ipated by

register ing with the Christmas Fair , a strong increase on 52 businesses in

2018. There were 70 locat ions on the footpath and in the centre of the

road and most retai lers remained open for the event

31 Businesses part ic ipated in the ‘Shop Gunnedah ’ local campaign, a

strong increase on the 20 businesses who part ic ipated in 2018

Over 130 professional photos for future event promotion were taken on the

night by Two Cats Creat ive and also posted on the Christmas Fair

Facebook page for community sharing

Post event media coverage was achieved in the Namoi Val ley Independent

The range of act iv i t ies included:

4 local art ists performing

Pony Rides

Jumping Castle

Boot Throwing Competi t ion

Pet Parade

Holden Car Display

Santa vis i t

Self ie with an Elf ie

Free chi ldren act iv i ty and play space

Local art ist - paint ing display

Gunnedah Physie performance

Line Dancing

Best Dressed Boys and Gir ls Competi t ion

PRAMS boutique market event in Gunnedah Grounds

03

O u t c o m e s


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Hennessey Real Estate (Prize money for Boot

Throwing Competi t ion )

Gunnedah Pet Vet (Pet Parade )

Treena Daniel ls & Stacey McAllan (Prize money for

Boy & Gir l Best Dressed Competi t ion )

$1000.00 First Prize, $500.00 Second Prize and f ive

$100.00 Gunny Money Gift Cards Third Prize

Wander + Collect (Lifestyle Photography session ) -

Tay Hudson valued at $1100.00

Willow & Fl i (Gift Voucher and styl ing session ) Tana

Byrnes valued at $400.00

Major sponsorship was sourced f rom Gunnedah Shire

Counci l of $5000 cash and $1000 in -kind and the A1

Poster was co -branded with both the Gunnedah Shire

Counci l and Chamber ’s logos. Gunnedah Shire Counci l

supports the Christmas Fair with road closure and

waste management on the night and ongoing support

and promotion of the event . The sponsorship is al l

spent local ly , on advert is ing, prizes and equipment

hire.

Whitehaven Coal provided valuable sponsorship

coming on board with $4000 to cover the direct cost of

the Christmas Fair Coordinator .

Other Christmas Fair sponsors were:

A special mention here to Aldi in Gunnedah who

(unasked ) provided water f ree of charge to the pets

competing in the Pet Parade.

Prizes and Donors for ‘Shop Local Campaign ’ were:

04

S p o n s o r s h i p


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Goodness & Gracious (Hamper ) - Susie Mart in valued at $150.00

Chatterchinos Cafe Bar (wine package ) - Karin Hunt

Jade Punch Art (Art )

4Eva Keepsakes One on One Upcycl ing Workshop - Joanne Ford valued at

$140.00

Tim Duffy Optometr ist (Men 's Sunglasses ) - Tim Duffy valued at $140.00

Marvel Designs (Gift voucher ) Mart ina Boyle valued at $50.00

Eleven prize -winners were drawn on the night and detai ls publ ished on the

Gunnedah Christmas Fair Facebook si te .

The feedback received f rom locals , business houses and stal l holders

attending or part ic ipat ing in the Fair was overwhelmingly posit ive.

Comments such as:

‘Fantast ic atmosphere ’ ,

‘ i t ’s beginning to feel l ike Christmas ’ ,

‘Magnif icent food ’

‘Great act iv i t ies ’

‘A t ruly well organised community event ’

and ‘A wonderful night for the whole family ’ were noted.

05


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06

S U R V E Y O F S TAL L H O L D E R S &

PAR T I C I PAT I N G B U S I N E S S E S

When asked on a f ive -point rat ing (Excel lent , Very Good, Good, Fair , Poor ) how

overal l , they would rate this year ’s event 60% selected Excel lent , 32% Very

Good and 8% Good ; a 100% Good or above rat ing

When asked about the organisat ion of the event , 48% selected Excel lent , 44%

Very Good and 8% Good ; again a 100% Good or above rat ing

When asked i f their sales increased year on year for the Christmas Fair 31%

said Yes and 21% No, with 13% unsure and 35% responding they were new

part ic ipants this year

More than half this year ’s part ic ipants reported they had been direct ly invi ted

by the Christmas Fair Coordinator , proving the value of a dedicated resource to

this process

When asked i f they would be a part of the Gunnedah Spir i t of Christmas Fair on

Friday 27th November 2020 a resounding 84% of respondents answered ‘Yes,

Can ’ t Wait ! ’ with the remainder saying ‘ I don ’ t know yet ’ and zero respondents

saying ‘No ’ .

A short , ten quest ion ‘Survey Monkey ’ survey was distr ibuted by email to 50

part ic ipants at this year ’s Christmas Fair with a strong sample of 25 respondents.

"Once again, the same as previous years, the takings on the night in no way ref lect

the impact i t has on local shopping through December. While sales on the night

might not be anything to rave about, the sales f rom the night through December

are signi f icant . People come and have a st icky and see what we have in the store

and they know then that they can shop in Gunnedah for Christmas rather than

going to Tamworth! Our December sales overal l are up on last year which is

awesome! "


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07

"Our locat ion was a great bonus and we saw a lot of foot t raf f ic "

"Real ly happy with i t very well run "

" I thought i t was fantast ic . A suggest ion for next year ; a program so people

know when events are occurr ing, can be simply uploaded to Facebook. "


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I S S U E R E C O M M E N D A T I O N

08

R E C O M M E N DAT I O N S F O R 2020

S P I R I T O F C H R I S T MAS FA I R

Tight timeline for coordination of

event again this year due to late

Gunnedah Chamber elections and

new Committee

Set the date and Claim the date (Friday 27th

November) for 2020

Appoint the Christmas Fair Coordinator in

early 2020 to begin work on the event

Look to publish a Program of Events

More seating is required along both

blocks of the CBD and in front of the

Main Stage

Suggested number of chairs is 350 for 2020

Stallholders requiring power had

issues where business owners

wanted to close and/or leads created

trip hazards

More planning to ensure non-powered sites

located in the centre of the road and pre-

arranged power arrangements with selected

business owners and stall holder sites

Suggestion of smart power poles as options

Heat – families did not start

appearing until after 6.30pm due to

the heat and stallholders in the

middle of the road were looking to be

relocating under awnings for cooler

positions

Suggested start time for 2020 is 6pm which

will allow more time for cars to exit CBD and

be cooler for attendees

Stallholders will be encouraged to have

marquees for weather protection

Road Closure – Cars did not vacate

Conadilly Street as quickly as

anticipated which particularly

impacted stallholders needing to set

up in the middle of the street and

was a safety issue for families with

children

An early 2020 conversation with Council

and RMS requesting an earlier road closure

(suggestion is from 4pm) More advertising

and promotion of the road closure prior to

the event and variable messaging boards on

the day Provision of a ticket to hang on rear

vision mirror in authorised vehicles needing

access to identify stall holders to Council

staff at entry point

Name of the Fair – unfortunately this

year there was some feedback that

Gunnedah Christmas Fair branding

was too close in name and time to a

long running charity event in town

It is recommended that going forward the

event is called the Gunnedah Spirit of

Christmas Fair and, as above, the Claim the

Date announced early in the year.


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09

O T H E R I M P R O V E M E N T O P P O R T U N I T I E S

T h e f o l l o w i n g i d e a s a r e s u g g e s t e d f o r r e v i e w b y t h e 2 0 2 0

C o m m u n i t y E v e n t s O f f i c e r a n d s t a k e h o l d e r s

Addit ional i tems that contr ibute to a “Christmas feel” , such as more l ight ing,

roaming carol lers , street performers, ‘ reindeers ’ and outdoor Santa photos

Include the ‘Annual Lighting of the Town Christmas Tree ’ with a special guest

(Gunnedah Austral ian of the Year ) to f l ick the switch

Invite 2MO to broadcast l ive f rom down - town Gunnedah, centre stage at the

Christmas Fair

Have the experience survey completed and ready for distr ibut ion prior to the Fair

so this can be completed promptly , while st i l l f resh in stal lholders and attendees

minds

Increase the number of stal lholders by extending invi tat ions and al lowing qual i ty

out -of - town vendors to part ic ipate

More media coverage i .e . televis ion invi t ing Gunnedah and surrounding areas to

the Fair .


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The Gunnedah Christmas Fair and associated Shop Gunnedah ‘Shop Local ’

campaign was a huge success for 2019. The local community and vis i tors came

together in the worst drought in history to take advantage of extended t rading

hours for late night shopping, an incredible Christmas atmosphere throughout the

CBD and an opportunity for famil ies to support one another in tough t imes.

The community was able to see f i rst -hand the effort f rom our Counci l (co -branded

due to major sponsorship ) and Chamber of Commerce in host ing such a successful

event . The huge commitment f rom Counci l is very much appreciated and there wil l

be a further request for ongoing sponsorship to the value of $6000 again in 2020

that wil l ensure the event grows annual ly .

Business houses in Gunnedah were ful l of praise for Counci l & Chamber ’s efforts in

support ing business in our town during these tough t imes.

10

Conclus ion


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Gunnedah Development Control Plan 2012

Adopted by Council 19 December 2012 Date of Commencement 20 December 2012 Amended 18 March 2020


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Contents Page Number

1. Introduction 4

1.1 Purpose of the Plan 4 1.2 Aim of the Plan 4 1.3 How the Plan works 4 1.4 Non-Discretionary Development Standards 4 1.5 Relationship to Other Plans 5 1.6 Developer Contributions 5 1.7 Consultation 5

2. Residential 7

2.1 General Housing & Ancillary Structures Development Controls 7 2.2 Dual Occupancy Development Controls 11 2.3 Multi Dwelling Development Controls 14

3. Commercial & Retail 17

3.1 Building Setback 17 3.2 Height 17 3.3 Design 17 3.4 Post Supported Verandahs & Balconies 17 3.5 Utilities & Services 17 3.6 Traffic & Access 17 3.7 Parking 18 3.8 Landscaping 18 3.9 Outdoor Lighting 19 3.10 Outdoor Signage 19 3.11 Heritage & Urban Design Controls 19 3.12 Street Trading 20

4. Industrial 21

4.1 Building Setback 21 4.2 Design 21 4.3 Utilities & Services 21 4.4 Traffic & Access 21 4.5 Parking 23 4.6 Landscaping 23 4.7 Fencing 23 4.8 Loading/Unloading Facilities 23 4.9 Outdoor Lighting 23 4.10 Outdoor Signage 24 4.11 Noise 24 4.12 Restricted Premises (Brothels) 24

5. Subdivision 27

5.1 Lot Size 27 5.2 Service Strategy 27


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5.3 Sewer 27 5.4 Water 27 5.5 Stormwater Drainage 27 5.6 Telecommunications 28 5.7 Electricity 28 5.8 Battle-axe Shaped Lots 28 5.9 Industrial Lots 28 5.10 Road Network Design 28 5.11 Staged Subdivision 29 5.12 Cul-de-Sac 29 5.13 Landscaping 29 5.14 Site Access 29 5.15 Lot Orientation 29 5.16 Open Space 29 5.17 Vegetation 29 5.18 Garbage Collection 29 5.19 Community Title Subdivision 30 5.20 Contamination 30 5.21 Road Widths 30 5.22 Additional Development Controls for Specific Sites 30

5.22.1 Identified Sites 30 5.22.2 South Gunnedah 31 5.22.3 East Gunnedah 31 5.22.4 East Lincoln Street 32 5.22.5 Kamilaroi Road Rural Residential 32

6. General Development Specifications 37

6.1 Flood Mitigation 37 6.2 Parking Requirements 39 6.3 Landscaping 40 6.4 Outdoor Lighting 40 6.5 Outdoor Advertising/Signage 40 6.6 Environmental Controls 41

Appendix 1 Parking Requirements Schedule 43

Appendix 2 Flood Proofing Guidelines 48

Appendix 3 Building Line Map 52


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1. Introduction Introduction

1.1 PURPOSE OF THE PLAN

This Plan contains more detailed guidelines for development to complement the provisions contained in the Gunnedah Local Environmental Plan 2012. It applies to all land within the Gunnedah Shire Local Government Area (LGA).

The development control plan (DCP) has been prepared under Section 74C of the Environmental Planning and Assessment Act, 1979 and the Environmental Planning and Assessment Regulations.

1.2 AIM OF THE PLAN

The aims of this Plan are to: • Define development standards that deliver the outcomes desired by the community and Council; • Provide clear and concise development guidelines for various forms of development; • Encourage innovation in design and development by not over-specifying development controls; • Provide certainty of development outcomes for developers and the community.

1.3 HOW THE PLAN WORKS

This development control plan (DCP) provides the key criteria for specific types of development that commonly occur in the Gunnedah Shire Local Government Area. Development controls are also provided for specific locations within the shire. Development controls have been grouped into type of development, Residential, Commercial & Retail, Industrial, Subdivision and General Development Specifications.

Under section 79C of the Environmental Planning and Assessment Act 1979 (EP&A Act), Council is required to consider a range of issues in the evaluation of a development application including the DCP. Therefore, compliance with this DCP does not guarantee development approval will be issued.

However, in relation to the nominated types of development, Council has adopted ‘non-discretionary’ development controls that establish a ‘deemed-to-satisfy’ standard of development. Where these standards are achieved, Council WILL NOT:

a) refuse the application on the ground that the development does not comply with those standards, or b) give weight to objections received relating to those standards, or c) impose a condition of consent that has the same, or substantially the same, effect as those standards but

is more onerous than those standards.

Where the standard is not achieved and a Discretionary Development Standard is included within the standard, the application must provide justification in line with the discretionary development standard.

In the absence of specific controls in the DCP for a development type, General Development Specifications identifies matters that are relevant to all forms of development and will be considered as part of Council’s merit-based assessment, applying best practice planning standards.

1.4 NON-DISCRETIONARY DEVELOPMENT STANDARDS

The ‘non-discretionary’ development standards reflect the underlying objectives of the DCP for specific types of development. This ‘deemed-to-satisfy’ process is a simpler, faster approval pathway. Still merit-based, the process streamlines the assessment of common forms of development that can be clearly quantified as achieving the outcomes sought by the community, the development industry and Council.

If your proposal does not meet the ‘deemed-to-satisfy’ standards, your application must provide justification in response to the Discretionary Development Standards.

1. Introduction Page 4 of 52


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1.5 RELATIONSHIP TO OTHER PLANS

This DCP is only one of the matters that must be considered by Council in determining a development application.

The proposal must also be considered with regard to the other matters contained in Section 79C of the Environmental Planning and Assessment Act 1979, including relevant environmental planning instruments, the likely environmental effects, suitability of the site, any submissions received and the public interest. Further, other State or Commonwealth legislative requirements may apply, depending on the location and characteristics of the site.

Definitions used in this DCP are derived from and are included in the Environmental Planning and Assessment Act, 1979 and the (Draft) Gunnedah Local Environmental Plan, 2012.

This Plan repeals Council’s Development Control Plan – Principles of Development.

1.6 DEVELOPER CONTRIBUTIONS

As a consequence of development, it is likely that an increase in the demand for public amenities and services (such as community improvements, stormwater management, environmental management, parks, transport, strategic management and public facilities) will occur. In this regard, a contribution under Section 94A of the Environmental Planning and Assessment Act 1979 may be required as a condition of the development consent in accordance with Gunnedah’s Section 94A Contributions Plan. Development within the Central Business District and Extractive industries may require a contribution under Section 94 of the Environmental Planning and Assessment Act 1979 in accordance with Council’s Section 94 Contributions Plan – Car Parking and Extractive Industries.

Council requires developers to contribute towards the augmentation of water, sewer and stormwater works to meet the additional demands of the new development. In this regard, approval must be sought from Council under the Water Management Act 2000 (water, sewer) and Local Government Act 1993 (stormwater) to determine the required contributions.

Rates are reviewed annually in Council’s Management Plan and can be viewed on Council’s website.

1.7 CONSULTATION

1.7.1 Notified Development Applications

Apart from the exceptions listed below, all other development applications that involve alterations to the external configuration of a building, the erection of a new building or variation to an adopted development standard, shall be notified to adjoining land owners in accordance with this chapter. The kinds of development that will not automatically be notified comprise:

• Single storey dwelling house; • Single storey addition to a house; • Minor dwelling additions such as open car port, pergola, verandah; • Private swimming pool; • Detached garage or shed associated with a dwelling; • Any building on land within RU1 Primary Production, RU3 Forestry, RU4 Primary Production Small Lots,

RU6 Transition which has an area of greater than 2 hectares; • Subdivision creating less than 5 lots within zones RU1 Primary Production, RU3 Forestry and RU6

Transition; • Subdivision creating less than 3 lots within zones R2 Low Density Residential, R3 Medium Density

Residential, R5 Large Lot Residential, RU4 Primary Production Small Lots and RU5 Village; • Boundary Adjustment; • Commercial or industrial development within a business or industrial zone; • Development considered having nil or minor impact on adjoining land owners.

Despite the above exclusions, following site inspection of the site, and consideration of such factors as the character of the existing development, slope of the site and local amenity, Council may determine that notification should occur and the adopted fee will apply.

Not withstanding the above circumstances, if there is widespread community interest in a particular development, Council may determine that the application could be notified or advertised.

Written notice to adjoining landowners shall contain the following minimum information: i) Real property description and address of the land;


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ii) Applicant’s name; iii) Description of the proposal for which consent is sought; iv) The period in which submissions must be made; v) A notification plan.

The minimum period for which notice is given will be 14 days commencing from the day following the date of the notice.

* Adjoining land generally means land which shares a common boundary with the development site or is separated only by a pathway, driveway, laneway or public road; or is the closest land not owned by the developer.

1.7.2 Advertised Local Development

The following kinds of development will be advertised: • Demolition of a building identified as a heritage item in Schedule 5 of the Gunnedah Local Environmental

Plan 2012; • Use of a heritage item for a purpose prohibited within the zone, as provided by clause 5.10(10) of the

Gunnedah Local Environmental Plan 2012; • Major Council projects (not including utility services) with a value exceeding $1,000,000 or likely to be of a

significant community interest; • Non-residential uses in or adjacent to the R2 Low Density Residential, R3 Medium Density Residential, R5

Large Lot Residential, or RU5 Village Land use Zones; • Subdivision creating 20 or more allotments; • Within the R2 Low Density Residential, R3 Medium Density Residential, R5 Large Lot Residential, or RU5

Village Land use Zones, development for the purpose of: o semi-detached dwellings; dual occupancies; attached dwellings; multi dwelling housing; residential flat

buildings; seniors housing; hostels; boarding houses; group homes; tourist and visitor accommodation; boarding houses; caravan parks; exhibition homes; exhibition villages; hotel or motel accommodation; hospitals; places of public worship.

• Any development identified by Senior Council staff that should be advertised in the public interest.

These developments will be advertised by: i) Notice of the development in a local Newspaper, containing the same information as required to be given in

the written notice; ii) Written notice of the proposal to be give to all adjoining landowners; iii) Period of exhibition to comprise of a minimum of 14 days from the date notice is published (plus an

additional 7 days of exhibition where the period of exhibition coincides with Public School Holidays, or additional day/s for a Public Holiday).


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2. Residential Page 7 of 52

Residential


2. Residential

2.1 GENERAL HOUSING AND ANCILLARY RESIDENTIAL STRUCTURES DEVELOPMENT CONTROLS

2.1.1 Building Setbacks

Zone

Primary Street Secondary Street/Corner Lots

Side/Rear (non- street frontage)

R2 Refer to building line map

Refer to building line map

BCA



BCA

R5* (LSM – V – 2000m2)

10m

7.5m

2m

R5* (LSM – W – 3000m2)

10m

10m

3m

R5* (LSM – X – 6200m2)

10m

10m

3m

R5* (LSM –Y & AB4 1.2ha & 40ha)

25m

10m

10m

RU1 25m (sealed road) 200m (unsealed road)

25m (sealed road) 200m (unsealed road)

10m



10m

RU5 7.5m 3.6m BCA



10m

E3 25m (sealed road) 200m (unsealed road)


10m

* In Zone R5, building setbacks vary dependent upon the minimum lot size noted on the Lot Size Map.

2.1.1a. Discretionary Development Standard i) Within the R2, R3 and RU5 zones only - 50% of the front or side elevation of the dwelling (excluding the

carport and garage) may be setback a minimum of 4.5 metres from the front or side boundary, with a minimum of 10% of the varied frontage to incorporate an aesthetic architectural articulation of a minimum of 0.5 metres within the concessional setback.

ii) Roof profiles shall compliment the concessional setback and the architectural articulation component within the elevation.

2.1.2 Building Height of a Dwelling

Measured from the natural ground level to: • Top of the ridge: maximum 10m

2.1.2a. Discretionary Development Standard

i) Elevated housing developments must minimise the impact on areas of predominantly single storey housing.

ii) Building height must ensure that adjacent properties are not overlooked or overshadowed.

2.1.3 Utilities

All buildings and structures are to be located clear of utility infrastructure.

For sewer mains, structures are not to be located over an easement or where an easement does not exist, the structure shall be located a minimum distance of the equivalent invert depth from the centreline of the main.


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Details of water supply are to be provided with the development application. If available, connection to reticulated supply is required. Where trickle supply is available, connection shall be in accordance with Council’s requirements for Rural Residential Water Supply. Where no water supply is available, minimum tank storage of 45,000 litres is required, of which a minimum of 10,000 litres is retained for fire fighting purposes (in bushfire prone areas, the size of the tank can increase, with the type of tank required being of concrete or steel construction).


i) Where buildings and structures are proposed to be located over or in the vicinity of Council’s sewer mains, compliance with Council’s policy for building over or in the vicinity of sewer mains is required.

2.1.4 Privacy

Single storey development that meet the setbacks, do not require specific privacy controls. Development of more than one storey should locate and size windows to habitable rooms to avoid facing onto windows, balconies or courtyards of adjoining dwellings.

2.1.5 Design and Solar Access

• No windowless facades at the street frontage(s). • Development must have reasonable access to sunlight and must not unduly impede solar access to

adjoining dwellings. • Dwellings are to be positioned to maximise solar access to living areas.


i) Development must address the street frontage. ii) Living areas and gardens should be orientated to the north to maximise solar access to these areas. iii) North-facing pitched roofs should be incorporated where possible to provide opportunity for solar

energy collectors. iv) Solar access should be controlled within buildings to allow warm winter sun to penetrate rooms while

excluding hot summer sun by: o Using horizontal projecting screens such as balconies, awnings, verandah roofs, pergolas and wide

eaves; and o Use of ceiling insulation.

2.1.6 Street Fencing

Fencing shall avoid extensive lengths of colourbond as it presents a barrier to the street. Street fencing shall be open or a combination of materials (eg. open panels and masonry columns) to a maximum height of 1.8 metres. Where a street fence is proposed, the section of the side boundary fencing located in front of the building setback, shall be match the front fence. Street fencing details are required with the development application for the dwelling.


i) Fencing must address the street frontage, through design, materials and/or articulation. ii) Solid fencing of a length greater than 30% may be permitted where landscaping is provided to soften

the visual impact on the streetscape.

2.1.7 Temporary Accommodation (during dwelling construction)

Temporary accommodation is not permitted in the R2 Low Density Residential, R3 Medium Density Residential and RU5 Village zones. Development consent is required for the dwelling prior to the utilisation of temporary accommodation, with the maximum period of occupation being 12 months. Written evidence that finance is available for erection of the proposed permanent dwelling within a period not exceeding 12 months is to be provided with the development application.

The temporary accommodation can not be situated in front of the proposed dwelling. The footings of the main dwelling must be constructed and inspected before occupation of the temporary accommodation. Occupation of the temporary accommodation is permitted only by the owner and immediate family.

2.1.8 Outbuildings, Carports and Detached Garages

Outbuildings, carports and detached garages are not permitted within the building setback and in front of the main dwelling if the lot size is less than 4,000m2. If the outbuilding, carport or detached garage is in front of main dwelling (>4,000m2 lot), they must be:


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• Same construction, • Matching roof pitch, and • Appear like part of the habitable dwelling.

The wall cladding of outbuildings, carports and detached garages shall be either face brick, painted or pre-coloured.

Zone

Maximum

Size

Cumulative buildings

Maximum length of one

horizontal dimension

Maximum wall height at

eaves line

Maximum Roof Pitch

Maximum Height

R2 54m2 72m2

9m 3.3m 24° 4.2m R3 54m2

72m2 9m 3.3m 24° 4.2m

R5* (LSM – V –

2000m2)

72m2

100m2

- 4.2m

24°

4.2m

R5* (LSM – W –

3000m2)

72m2

100m2

- 4.2m

24°

4.2m

R5* (LSM – X –

6200m2)

100m2

150m2

-

4.2m

-

5m

R5* (LSM –Y -

1.2ha)

100m2

150m2

-

4.2m

-

5m

R5* (LSM –AB4 -

40ha)

150m2

200m2

-

4.8m

-

5m

RU1 Not specified RU4

(lots with area > 1.3ha)

Not specified

RU4 (lots with

area ≥ 1.3ha or less

2 100m

2 150m

-

4.2m

-

5m

RU5 54m2 72m2

9m 3m 24° 4.2m RU6 Not specified E3 100m2

150m2 10m 4.2m - 5m

* In Zone R5, size of outbuildings, carports and detached garages vary dependent upon the minimum lot size noted on the Lot Size Map


i) Outbuildings and Garages may be setback a minimum of 5.5 metres from the front or side building line. ii) Carports may be setback a minimum of 1.5 metres from the front or side building line. iii) Roof profiles shall compliment the concessional setback and the architectural articulation component

within the elevation.

2.1.8b. Discretionary Development Standard i) Outbuildings, Carports and detached Garages may have a maximum size less than and/or equal to the

cumulative buildings size if there are no other outbuildings, carports or detached garages located on the site.

2.1.8c. Discretionary Development Standard

i) Maximum length of the longest side of an Outbuildings, Carports and detached Garages may be no more than two-thirds of the length of the property boundary to which the longest side is parallel/adjacent.

ii) The maximum size shall be less than and/or equal to the cumulative buildings size if there are no other outbuildings, carports or detached garages located on the site.


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2.1.9 Relocated Dwellings

Dwellings are not to be moved onto site before development consent is issued and no work is to commence on the re-erection of the dwelling until the Construction Certificate is approved by Council or the Principal Certifying Authority.

Applications for relocated dwellings are to include a comprehensive report prepare by an accredited Building Surveyor or Structural Engineer, certifying the soundness of the building. Photographic evidence of the dwelling supported by a description of its condition is to be provided with the application.

2.1.10 Access

All weather two wheel drive (2WD) access is required to the dwelling, with access from the public road to the property boundary to comply with Council’s standard access drawings. The dimensions are to meet Australian Standard AS2890.1 Parking Facilities. All parking and manoeuvring areas are to be hardstand (eg. pavers or concrete). Onsite turning areas are to be provided where fronting a main road. Note. The construction of hardstand parking and manoeuvring areas does not apply to development within the RU1, RU3, RU4, RU5, RU6 and E3 zones.


i) For land zoned R5 and a minimum lot size of 1.2ha and 40ha (as illustrated as Y and AB4 on the Lot Size Map), an alternative access materials may be utilised. The alternative material shall enable all weather 2WD access and dust suppression.

2.1.11 Ridgelines

• Development shall protect key landscape features, being the dominant ridgelines and slopes and the

intermediate ridges forming a visual backdrop to existing and future urban localities and places of special landscape amenity.

• Development should not be visually intrusive or degrade the environmental value, landscape integrity or visual amenity of land.

• The development roof lines must not project above the ridgeline where visible from any public road or place. • The dwelling-house and associated buildings will be constructed from low reflectivity building materials and

incorporate colours which are visually unobtrusive in relation to the surrounding environment.

2.1.12 Slope

Development on slopes greater than 15% require a detailed geotechnical investigation (including slope stability analysis) and design to demonstrate good hillside development practice (as per “Geotechnical Risks Associated with Hillside Development” – Australian Geomechanics News No. 10 December 1985). Engineer’s certification is to accompany the development application. Cut/fill greater than 1 metre is not recommended. Details of sub-surface drainage are to be provided with no discharge to gullies, slopes or drainage lines in the locality.

2.1.13 Pools and Spas

Pools and spas are to be positioned, including fencing, behind the building line. Where visible from a public place or road, details of screening are to be supplied with the development application. Applications that include any associated retaining walls or decks that exceed 1.0 metre above the natural surface level, shall include details of proposed landscaping to reduce visual impact on adjoining properties. The pool pump enclosure is to be placed greater than 15 metres from a habitable room in a dwelling on adjoining property or within a sound-proof enclosure.

2.1.14 Water tanks

Water tanks are to be located behind the street setback of the existing dwelling (unless placed below the ground). The maximum height of a water tank is 3.2 metres, with suitable screening where visible from a public place or street. Above ground water tanks shall be of a non-reflective material and located and suitably landscaped so as to minimise their visual impact.


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2.2 DUAL OCCUPANCY DEVELOPMENT CONTROLS


Zone

Single Storey ≥ 2 storey Secondary Street Front

Front Side/Rear Front Side/Rear


BCA Refer to building line map

2m (1125mm*)




2m (1125mm*)


R5* (LSM – V –

2000m2)

10m

2m

10m

3m

7.5m

R5* (LSM – W –

3000m2)

10m

3m

10m

3m

10m

R5* (LSM – X –

6200m2)

10m

3m

10m

3m

10m

R5* (LSM –Y & AB4 1.2ha & 40ha)

25m

10m

25m

10m

25m

RU1

25m (sealed road) 200m (unsealed

road)

10m


road)

10m

25m (sealed road)

200m (unsealed road)

RU4


road)

10m


road)

10m

25m (sealed road)

200m (unsealed road)

RU5

7.5m

BCA

7.5m 2m (1125mm*)

3.6m

* roof eaves, sunhoods, gutters, downpipes, chimney flues, light fittings, electricity and gas metres, and aerials.

2.2.1a. Discretionary Development Standard i) Within the R2, R3 and RU5 zones only - 50% of the front or side elevation of the dual occupancy

(excluding the carport and garage) may be setback a minimum of 4.5 metres from the front or side boundary, with a minimum of 10% of the varied frontage to incorporate an aesthetic architectural articulation of a minimum of 0.5 metres within the concessional setback.


iii) Carports and Garages may be setback a minimum of 5.5 metres from the front building line.

2.2.2 Design and Solar Access

For corner lots, dwellings shall be designed to present to and have vehicle access from alternative frontages, unless one street is a collector road or equivalent, where both shall be accessed from the lesser street classification.


i) Development must address the street frontage.

2.2.3 Utilities

A servicing strategy is required with the development application to demonstrate that availability and feasibility of providing water, sewer and stormwater services appropriate for the scale of the development. Buildings and structures are to be located clear of utility infrastructure.

Dual occupancy developments within villages without a reticulated water supply and/or sewer service will be processed on individual merit, and advice should be sought from the Council on its requirements.



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Stormwater arrangements should be designed to a gravity system. Details of any stormwater detention systems are to be provided with the development application.



2.2.4 Building Height of a Dual Occupancy





2.2.5 Solar Access

• Development must have reasonable access to sunlight and must not unduly impede solar access to adjoining dwellings.

• Dwellings are to be positioned to maximise solar access to living areas. • Shadow diagrams are required for developments of 2 or more storeys and need to demonstrate habitable

rooms of adjoining dwellings and major part of their landscaped open space to retain a minimum of 4 hours sunlight between 9am-3pm on 21st June (winter solstice).

• Shadow diagrams must include: o Location, size, height and window openings of buildings on adjoining properties; o Existing shadow-casting structures such as fences, carports, hedges, trees, etc.; and o Topographical details, including sectional elevations where land has any significant slope.


i) Living areas and gardens should be orientated to the north to maximise solar access to these areas. ii) North-facing pitched roofs should be incorporated where possible to provide opportunity for solar

energy collectors. iii) Solar access should be controlled within buildings to allow warm winter sun to penetrate rooms while



2.2.6 Privacy

Development of more than one storey must locate and size windows to habitable rooms to avoid facing onto windows, balconies or courtyards of adjoining dwellings.

2.2.7 Parking

Rooms capable of occupation as a bedroom (eg. study) are treated as a bedroom for the purpose of calculating parking requirements. Parking requirements are specified for each dwelling as:-

Number of b/r in each

dwelling/unit

Parking Spaces per dwelling

1 1 space + 1 visitor where a minimum 6m on- street kerb-side parking is not available

2 2 space + 1 visitor where a minimum 6m on- street kerb-side parking is not available

≥3 2 space + 1 visitor where a minimum 6m on- street kerb-side parking is not available


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2.2.8 Landscaping

A minimum of 125m2 of landscaping for each dwelling is required. A detailed landscaping plan is to be submitted with the development application. This landscaped area does not include areas used for driveways, car parking or drying areas. Council will not accept landscaped terraces or roof areas as part of the minimum landscaped requirement.

2.2.9 Private Open Space

Private Open Space (POS) is to be provided in accordance with the following table in relation to its position relative to the dwelling for solar access.

POS Location Minimum Amount* Minimum Dimension

North 35m2 5m

East 50m2 6m

South 60m2 6m

West 45m2 6m

* Area calculation does not contain intrusions eg. drying areas, electricity substation, water tanks, hot water systems, retaining walls.

It must be directly accessible from a living area and screened from view from a public place, adjacent dwellings and adjacent common open space within the development. If it is located on street side of dwelling, details of fencing is to be included with the development application.

2.2.10 Access

The access dimensions shall met AS2890.1 Parking Facilities. All parking and manoeuvring areas are to be hardstand (eg. pavers or concrete). Onsite turning areas must be provided where fronting a road classification of collector or greater.


i) For land zoned R5 and a minimum lot size of 1.2ha and 40ha (as illustrated as Y and AB4 on the Lot Size Map), an alternative access materials may be utilised. The alternative material shall enable all weather 2WD access and dust suppression.

2.2.11 Facilities

Letterboxes are to be provided at the front property boundary in accordance with Australia Post specifications. Strata developments require an additional letterbox for the Owners Corporation.

2.2.12 Future Subdivision

Dual occupancy development is to consider potential future subdivision in accordance with Clause 4.2(4A) of the LEP and locate buildings with adequate access to and clearance from utilities.


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2.3 MULTI DWELLING DEVELOPMENT CONTROLS


Zone

Single Storey ≥ 2 storey Secondary Street Front

Front Side/Rear Front Side/Rear



3m Refer to building line map

RU5 7.5m BCA 7.5m 3m 3.6m B4 BCA BCA BCA BCA BCA


i) Within the R2, R3 and RU5 zones only - 50% of the front or side elevation of a multiple dwelling (excluding the carport and garage) may be setback a minimum of 4.5 metres from the front or side boundary, with a minimum of 10% of the varied frontage to incorporate an aesthetic architectural articulation of a minimum of 0.5 metres within the concessional setback.


iii) Carports and Garages may be setback a minimum of 5.5 metres from the front building line.

2.3.2 Design

For corner lots, dwellings shall be designed to present to and have vehicle access from alternative frontages, unless one street is a collector road or greater, where both shall be accessed from the lesser street classification.


i) Development must address the street frontage.

2.3.3 Utilities

A servicing strategy is required with the development application to demonstrate that availability and feasibility of providing water, sewer and stormwater services appropriate for the scale of the development. Buildings and structures are to be located clear of utility infrastructure.

Multi-dwelling developments within villages without a reticulated water supply and/or sewer service will be processed on individual merit, and advice should be sought from the Council on its requirements.


Stormwater arrangements should be designed to a gravity system. Details of any stormwater detention systems are to be provided with the development application.



2.3.4 Building Height





2.3.5 Solar Access

• Development must have reasonable access to sunlight and must not unduly impede solar access to adjoining dwellings.

• Dwellings are to be positioned to maximise solar access to living areas.


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• Shadow diagrams are required for developments of 2 or more storeys and need to demonstrate habitable

rooms of adjoining dwellings and major part of their landscaped open space to retain a minimum of 4 hours sunlight between 9am-3pm on 21st June (winter solstice).

• Shadow diagrams must include: o Location, size, height and window openings of buildings on adjoining properties; o Existing shadow-casting structures such as fences, carports, hedges, trees, etc.; and o Topographical details, including sectional elevations where land has any significant slope.


i) Living areas and gardens should be orientated to the north to maximise solar access to these areas. ii) North-facing pitched roofs should be incorporated where possible to provide opportunity for solar

energy collectors. iii) Solar access should be controlled within buildings to allow warm winter sun to penetrate rooms while



2.3.6 Privacy

Development of more than one storey must locate and size windows to habitable rooms to avoid facing onto windows, balconies or courtyards of adjoining dwellings.

2.3.7 Parking

Rooms capable of occupation as a bedroom (eg. study) are treated as a bedroom for the purpose of calculating parking requirements. Parking requirements are specified for each dwelling as:-

Number of b/r in each

dwelling Parking Spaces per

dwelling

Visitor spaces

1 1

1 per 5 dwellings 2 1 3 2 1 per 3 dwellings ≥4 2 1 per 2 dwellings

2.3.8 Landscaping

A detailed landscaping plan is to be submitted with the development application. This landscaped area does not include areas used for driveways, car parking or drying areas. Council will not accept landscaped terraces or roof areas as part of the minimum landscaped requirement.

Zone Minimum Landscaping per Dwelling

R3 80 m2

RU5 80 m2

B4 60 m2

2.3.9 Private Open Space

Private Open Space (POS) is to be provided in accordance with the following table in relation to its position relative to the dwelling for solar access.

POS Location Minimum Amount* Minimum Dimension

North 35m2 5m

East 50m2 6m

South 60m2 6m

West 45m2 6m

* Area calculation does not contain intrusions eg. drying areas, electricity substation, water tanks, hot water systems, retaining walls.


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It must be directly accessible from a living area and screened from view from a public place, adjacent dwellings and adjacent common open space within the development. If it is located on street side of dwelling, details of fencing is to be included with the development application.

2.3.10 Access

The access dimensions shall met AS2890.1 Parking Facilities. Stacked parking is not deemed to satisfy parking requirements. All parking and manoeuvring areas are to be hardstand (eg. pavers or concrete). Developments requiring more than 4 spaces are to provide adequate turning dimensions to allow all vehicles to enter and leave the site in a forward direction.

2.3.11 Facilities

Letterboxes are to be provided at the front property boundary in accordance with Australia Post specifications. Strata developments require an additional letterbox for the Owners Corporation.

Screened garbage storage is required inside the front property boundary, at the rear of each unit or within garages. Storage locations are to be included in the landscape plan.

Clothes drying facilities are required, free of access ways. Clothes lines and hoists shall be located at the rear of the development and adequately screened from adjoining roads.

2.3.12 Future Subdivision

Dual occupancy development is to consider potential future subdivision in accordance with Clause 4.2(4A) of the LEP and locate buildings with adequate access to and clearance from utilities.

.


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4. Subdivision Page 17 of 52

Commercial & Retail

3.1 BUILDING SETBACKS


3. Commercial & Retail

• No minimum setbacks are specified. • Side and rear setbacks must meet the Building Code of Australia requirements.

3.2 HEIGHT

• No height restrictions. Refer to LEP for Floor Space Ratio.

3.3 DESIGN

• Building facades shall be articulated by use of colour, arrangement of elements or by varying materials. • Large expansive blank walls are not permitted unless abutting a building on an adjoining allotment. • Plans must show the location of all external infrastructure (including air conditioning units, plant rooms,

ducting) and demonstrate how it will be screened from view from a public place or road. • Development on corner sites shall incorporate splays, curves, building entries and other architectural

elements to reinforce the corner as a land mark feature of the street.

3.4 POST SUPPORTED VERANDAHS AND BALCONIES

• Setback a minimum of 1500mm from the rear of the kerb. • Must complement the style, materials and character of the building being altered. • Public liability insurance to Council requirements, and a Council license is required for verandah or balcony

awnings over the public footpath. • Not to interfere with the operation of, or access to utility infrastructure.

3.5 UTILITIES AND SERVICES

• Servicing strategy is required to demonstrate the availability and feasibility of providing water, sewer and

stormwater services appropriate for the scale and nature of development. Evidence of consultation with the Water Supply Authority and Roads Authority is to be provided.

• Applications must demonstrate adequate provision for storage and handling of solid wastes. • Liquid Trade Waste Application and facilities are required where liquid wastes (excluding domestic waste

from a hand wash basin, shower, bath or toilet) are to be discharged to Council’s sewerage system. • Buildings and structures are to be located clear or utility infrastructure. • For sewer mains, structures are not to be located over an easement or where an easement does not exist,

the structure shall be located a minimum distance of the equivalent invert depth from the centreline of the main.

3.5a. Discretionary Development Standard


3.6 TRAFFIC AND ACCESS

• The verge for the frontage of the development is to be constructed of hardstand materials to facilitate safe,

low-maintenance pedestrian access, eg. paving, concrete etc. • The following details are to accompany the development application:

o All vehicles must be able to enter and exit the site in a forward direction; o Design must demonstrate no conflict between pedestrian, customer vehicles and delivery vehicles; o Wearing surfaces for access driveways, parking areas, loading/unloading facilities and associated

vehicle manoeuvring areas relative to the design vehicle; o Unsealed vehicle movement areas are not acceptable due to environmental management impacts;

and


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3. Commercial & Retail Page 18 of 52


o Loading bay(s) must be sited to avoid use for other purposes such as customer parking or materials

storage and be line-marked and sign posted. • Access to the site is not permitted:

o Close to traffic signals, intersection or roundabouts with inadequate sight distances; o Opposite other large development without a median island; o Where there is heavy and constant pedestrian movement on the footpath; and o Where right turning traffic entering the site may obstruct through traffic.

• Separate, signposted entrance and exit driveways are required for development requiring more than 50 parking spaces or where development generates a high turnover of traffic.

• The number of access points from a site to any one street frontage is limited to 1 ingress and 1 egress. • Driveways must be provided in accordance with AS 2890.1 Parking Facilities.

3.7 PARKING

Land Use Parking Requirements Gross Floor Area (GFA)

Bulky goods 1 space per 50m2 GFA Business premises 1 space per 40m2 GFA

Child care centre 1 space for every 5 children (based on maximum allowed)

Drive-in takeaway food shop

1 space per 10m2 GFA PLUS 1 space per 5 seats

Health consulting room 3 spaces per practitioner PLUS 1 space per employee

Hotel

1 space per hotel unit PLUS 1 space per 6.5m2 licensed public

floor area

Major retail premises The sum total of the individual

tenancies as provided elsewhere in this table

Medical centres

1 space per 25m2 GFA OR

3 spaces per practitioner PLUS 1 space per employee

WHICHEVER IS GREATER

Motel 1 space per accommodation unit PLUS 1 space per 2 employees

Restricted premises 1 space per 30m2 GFA (leasable) Retail premises (a) shops <1000m2

GFA (b) shops >1000m2

GFA (c) video stores

1 space per 25m2 GLFA



Restaurant 1 space per 6.5m2 GFA

Roadside stall Minimum of 4 off-street parking spaces

Vehicle sales or hire 0.75 spaces per 100m2 of site area NB. Other land use requirements are provided in Chapter 6.

3.8 LANDSCAPING

• Landscaping for shading shall be provided in outdoor car parking areas where >10 spaces are required, to

provide shading and soften the visual impact of large hard surfaces. • Shade structures shall be provided for 30% of parking spaces in outdoor car parking areas where ≥30

spaces are required, to provide shading and soften the visual impact of large hard surfaces. • Edging is to be provided to retain mulch and protect the landscaping from damage from vehicles. • Landscaping shall comprise of only low maintenance, drought and frost tolerant species.


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3.9 OUTDOOR LIGHTING

• Demonstrated compliance with AS/NZS 11583.1 Pedestrian Area (Category P) Lighting and AS4282 Control of Obtrusive Effects of Outdoor Light.

3.10 OUTDOOR SIGNAGE

• A single business premises is permitted to have:

o One under awning sign; o One top hamper sign; and o One fascia sign.

• Design and location of signage must be shown on plans with development application. • Where there is potential for light spill from signage to adjoining properties, all illuminated signage shall be

fitted with a timer switch to dim or turn off the light by 11pm each night. • Signage must comply with SEPP 64 – Advertising and Signage Schedule 1 Assessment Criteria.

3.11 HERITAGE & URBAN DESIGN CONTROLS

3.11.1 Specific Site

Conadilly Street, from Chandos Street to Abbott Street has approximately 50 buildings that have been identified as having restoration, preservation and/or upgrading potential. Within this identified site, heritage and urban design controls are applicable.

3.11.2 Roofs, Parapets and Skyline

• Building facades fronting Conadilly Street are encouraged to incorporate a parapet consistent in height and

character to those located adjacent. • Parapets are to have a similar wall thickness to those located adjacent. • Significant detailing of a parapet is encouraged in a manner that enhances the variety of the skyline and the

visual character of the facade. • Any building height above the street frontage parapet height is to be located such that it does not impact on

the silhouette of the parapet on the skyline, when viewed from the opposite footpath. • Roof fixtures, fittings and infrastructure (such as television antennas and satellite dishes) are to be located

so they are not visible from the street.

3.11.3 Awnings and Lighting

• Suspended awnings must be reinstated where evidence of the original structure exists, such as early photos and physical evidence.

• Original awning fabric should be retained and conserved where it exists. • Air conditioning condensers should not be placed on awnings as they are intrusive and detract from the

architectural qualities of the building facades. Alternative positioning is to be explored to ensure the building façade is not compromised.

• Footpath areas are to be provided with under awning lighting. The selection of lighting will be consistent with the existing lighting standards.

• Under awning lighting should be close fitting or flush with the underside of the awning. Suspended lights are to be avoided.

3.11.4 Rear Development

• The bulk, scale and character of rear development must maintain the prominence of the existing building

fronting Conadilly Street.

3.11.5 Corner Buildings

• Particular emphasis shall be given to corner buildings through facade design, detailing and colour. • Corner sites are to locate their primary entrance and frontage to Conadilly Street. A secondary entrance may

be oriented to the side street. • Side Street elevations are to be designed and detailed in a manner that contributes to the pattern of

Conadilly Street.


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3.11.6 Materials, Details and Colours

• Particular attention is to be paid to colour, materials, finishes and details above the awning line. • Utilise high quality and durable materials and finishes that are sympathetic to the prevailing colours,

textures, finishes and materials of existing buildings. • The use of fluorescent paints and primary colours are not appropriate and is generally not permitted. • Colour schemes shall be appropriate to the architecture of the building. • Colour schemes are to be coordinated for all individual buildings that comprise part of a row or a group • Highlighting shall be used in a manner that enhances the architectural qualities of individual buildings. • The use of architectural details that enhance the texture and visual complexity of facades in new

development is encouraged.

3.12 STREET TRADING

3.12.1 Short Term Street Trading

The following short term street trading for a period of one day on the footpath in Gunnedah’s Central Business District consists of:

• Ticket Sales by Community Groups • Sale of Products eg. cake stalls • Public Collection • Busking

An application for Short Term Street Trading is required to be completed before commencement of the activity.

3.12.2 Restrictions and Exemptions for Short Term Street Trading

• Street Vending will not be permitted on the Oxley Highway and Kamilaroi Highways throughout the

Gunnedah Shire Local Government Area or within the area zoned Business under the LEP. • Notwithstanding above, short term street trading shall only be permitted on the footpath of the portion of the

Kamilaroi Highway known as Conadilly Street, between Abbott Street and Chandos Street for the purpose of offering for sale any goods, conducting of competitions, for the pursuit of offering a service for busking.

• Mobile vending vehicles are prohibited from operating within an area zoned Business and Industrial zones or on the Oxley Highway and Kamilaroi Highway throughout the Gunnedah shire Local Government Area.

3.12.3 Long Term Street Trading

Long Term Street Trading on a daily or weekly basis on the footpath in Gunnedah’s Central Business District involves a lease arrangement and includes Footpath Dining.

Applications for footpath dining will need to demonstrate that the following approval criteria can be met: • Location of Dining Area

o Ensure furniture and other obstacles do not impede the use of the footpath for pedestrians and access; and

o Provide a 1.8 metre clear zone to enhance access and allow wall of shop front to be used as a guide for the visually impaired.

• Operation of Dining Area o All goods offered for sale through the outdoor dining area shall be consistent with those normally sold

by the associated commercial premises; and o The sale and consumption of alcoholic beverages is permitted only the designated footpath dining

area.

3.12.4 Display of Merchandise

Approval is required prior to the display merchandise within a designated area on the footway directly fronting the business premises.


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4. Industrial Page 21 of 52

Industrial


4. Industrial

4.1 BUILDING SETBACKS

Street Minimum Setback

(Primary and Secondary Frontage)

Side/Rear (non- street frontage)

Mullaley Road (Oxley Highway)

10m

BCA

Farrar Road 10m BCA Quia Road 10m BCA

Blackjack Road 10m BCA Other 7.5m BCA

NB. The street setback must be landscaped.

4.2 DESIGN

• Building elevations to the street frontage or where visible from a public road, reserve, railway or adjoining residential area are to incorporate variations in façade treatments, roof lines and building materials.

• Low scale building elements such as display areas, offices, staff amenities are to be located at the front of premises and constructed in brick or finished concrete.

• Roofing materials should be non-reflective where roof pitch is greater than 17 degrees or visible from a public road.

• Industrial development proposed in close proximity to non-industrial uses must be compatible on both visual and operational grounds.

4.3 UTILITIES AND SERVICES

• A servicing strategy is required to demonstrate the availability and feasibility of providing water, sewer and

stormwater services appropriate for the scale and nature of the development. • Applications must demonstrate adequate provision for storage and handling of solid wastes. • A Liquid Trade Waste Application and facilities are required where liquid wastes (excluding domestic waste

from a hand basin, shower, bath or toilet) are to be discharged to Council’s sewerage system. • Onsite stormwater capture and reuse shall be provided for maintenance of landscaping. Storage tanks shall

be appropriately located and screened. NB – reuse facilities shall not form part of stormwater calculations. • Buildings and structures are to be located clear of utility infrastructure. • For sewer mains, structures are not to be located over an easement or where an easement does not exist,

the structure shall be located a minimum distance of the equivalent invert depth from the centreline of the main.



4.4 TRAFFIC AND ACCESS

• The Traffic Assessment is required to demonstrate the adequacy of:

o Road network; o Geometric design for intersections, including pavement impacts; o Site access; o Loading/Unloading facilities; o Safe on-site manoeuvring for largest design vehicle; and o Wearing surfaces for access driveways, parking areas, loading/unloading facilities and associated

vehicle manoeuvring areas relative to the design vehicle. • Access driveways across the footpath should be hard sealed, consisting of either concrete, asphaltic

concrete, paving blocks or other approved material.


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• Unsealed vehicle movement areas are not acceptable due to environmental management impacts. • Kerb, gutter and road shoulder between the lip of the gutter and the edge of the existing bitumen seal,

footway formation and paving and associated road drainage, must be constructed for the full frontage of the site.

• All vehicles must be able to enter and exit the site in a forward direction. • Site access is not permitted:

o Close to traffic signals, intersection or roundabouts with inadequate sight distances; o Opposite other large developments without a median island; o Where there is heavy and constant pedestrian movement on the footpath; or o Where right turning traffic entering the site may obstruct through traffic.

• Separate signposted entrance and exit driveways are required for developments requiring more than 50 parking spaces or where development generates a high turnover of traffic.

• The number of access points from a site to any one street frontage is limited to 1 ingress and 1 egress. • Driveways must be provided in accordance with AS 2890.1 Parking Facilities. • Access and parking arrangements must comply with the follow:

Driveway types

Type

Entry Width (m)

Exit Width (m)

Minimum Separation of driveways (m)

Splay at kerb

line (m)

Kerb Return Turnout

Radius (m)

Light vehicles

1 3-6 combined* NA 0.5 - 2 6-9 combined* NA 1 - 3 6 4-6 1-3 1 2-9 4 6-8 6-8 1-3 2-9

5

Direct feed from a controlled intersection via a dedicated public roadway via an intersection controlled by STOP and GIVE WAY signs, traffic signals or a roundabout

Heavy Vehicles

6 8-10 8-10 3 1 2-9 7 10-12 10-12 3 1 2-9

Selection of driveway type based on parking spaces

Road Frontage

Number of Car Parking Spaces Served by the Driveway

Less than 25

25-100

101-300

301-600

More than 600 Heavy Vehicles

Major 1-2 2-3 3-4 4 5 7 Minor 1 1-2 2-3 3-4 4 6


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4.5 PARKING

Land Use Parking Requirements Gross Floor Area (GFA)

Industrial Retail 1 space per 45m2 GFA

Industrial


1 space per 2 employees WHICHEVER IS GREATER

Sex services premises

1 space per staff working at any one time PLUS 1 space per room

where sexual services are provided

Transport/Truck Depot Space of each vehicle present at peak time onsite and driver parking

Vehicle Body Repair Workshop or Repair

Station


3 spaces per workshop bay WHICHEVER IS GREATER

Warehouses


1 space per employee WHICHEVER IS GREATER

Other Based on predicted peak vehicle use

• A portion of customer parking is to be provided convenient to the public entrance.

4.6 LANDSCAPING

• Landscaping is required: o in the front 3m if street setback; o side and rear setbacks where visible from public place or adjoining residential area; and o areas adjacent to building entrances and customer access points.

• Landscaping is to be provided on side and rear boundaries where visible from a public place or adjoining residential area;

• For properties located in Farrar Road, landscaping is to be provided all lot boundaries; • Landscaping for shading shall be provided in outdoor car parking areas where >10 spaces are required, to

provide shading and soften the visual impact of large hard surfaces. • Shade structures shall be provided for 30% of parking spaces in outdoor car parking areas where ≥30

spaces are required, to provide shading and soften the visual impact of large hard surfaces. • Landscaping shall comprise only low maintenance, drought and frost tolerant species.

4.7 FENCING

• Open work or storage areas visible from a public place or street must be fenced by masonry materials or

pre-coloured metal cladding of minimum 2m height. Fencing is to be located behind the building setback. • Security fencing must also be located behind the building setback area except when of a decorative nature

to be integrated in the landscaped area.

4.8 LOADING/UNLOADING FACILITIES

• Adequate space and facilities are required to be provided wholly within the site. • Loading and delivery bays must be designed to allow vehicles to enter and exit the site in a forward

direction. • Loading bay(s) must be sited to avoid use for other purposes such as customer parking or materials storage

and be line-marked and signposted.


• Outdoor lighting must comply with AS 4282 Control of Obtrusive Effects of Outdoor Lighting.


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4.10 OUTDOOR SIGNAGE

• Single occupant industrial site:

o one free standing advertisement within the 5m landscaped setback; and o one advertisement integrated within the façade of the building, but no higher than the building roof

line. • Multiple unit industrial site:

o one index board near the site entrance or within the 5m landscaped setback; and o one advertisement integrated within the façade of each unit, but no higher than the building roof

line. • Signage must comply with SEPP 64 – Advertising and Signage Schedule 1 Assessment Criteria.

4.11 NOISE

• Windows, doors and other wall openings shall be arranged to minimise noise impacts on residences where

proposed within 400m of a residential zone. • External plant (generators, air conditioning plant, etc.) shall be enclosed to minimise noise nuisance where

adjoining a residential area.

4.12 RESTRICTED PREMISES (BROTHELS)

• A Restricted Premises must be sited so that arrivals/departures of staff and clients late at night will not cause the disruption to the amenity of the neighbourhood.

• Restricted Premises must be located at least 150m from any of the following: o Existing dwelling; o Residential zone; o Place of worship; o Any place designated for and utilised by children (eg. child care centre, community facility,

educational establishment, entertainment facility, recreation area/facility); o Any other sex services premises.

• Any advertising shall be discrete. • Adequate car parking shall be provided for staff and clients.


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Map 2 Master Plan- Blackjack Road & Quia Road Industrial Area

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Proposed Lots

Existing Lots Proposed

Road Proposed Open

Space DCP Boundary


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Subdivision

5.1 LOT SIZE


5. Subdivision

• “Lot Size Map” and Clause 4.1of Gunnedah Local Environmental Plan 2012 prescribe the minimum lot size

for all new allotments. • Residential lots must be able to accommodate a rectangle suitable for building purposes measuring 10m x

15m behind the street setback (NB – there is no concession to a second street frontage for setbacks). • Easements should not encumber more than 10% of the total area of the lot where the Lot Size Map specifies

a minimum lot size of up to and including 3000m2. • The ratio of depth to frontage is a maximum of five (5) to one (1).

5.2 SERVICE STRATEGY

• All development applications shall provide a servicing strategy (water, sewer, stormwater,

telecommunications and electricity) to demonstrate that it is feasible for the subdivision to be serviced in accordance with the Council’s requirements.

• The strategy shall include evidence that the developer has consulted with the Council in relation to the availability and capacity of the existing water and sewer networks consistent with the likely future use of the land.

• The strategy shall include evidence that the developer has consulted with Council to obtain available information in relation to stormwater catchments, capacities and preferred solutions.

• For new estates this shall include nomination of a maximum number of equivalent tenements that will be serviced by the infrastructure.

5.3 SEWER

• The servicing strategy shall identify the method of providing sewer to the proposed lots in accordance with

Council’s requirements. • Residential lots are to be serviced by gravity sewer. Detail of any lot filling required to achieve minimum

grade shall be provided. • The area within propose lots shall be capable of being serviced by gravity sewer (unless located within an

estate where an alternative sewer system is established). • Reticulated sewer is required where the Lot Size Map specifies a minimum lot size of up to and including

3000m2. • On-site sewerage management systems will be required when development lots where the Lot Size Map

specifies a minimum area of 1 hectare or greater.

5.4 WATER

• The servicing strategy shall identify the method of providing water to the proposed lots in accordance with Council’s requirements.

• Reticulated water is to be supplied to subdivision where the Lot Size Map specifies a minimum lot size of up to and including 1.2 hectares.

• On-site water storage requirements will be applied when future development occurs on lots where the Lot Size Map specifies a minimum area of 9.9 hectares or greater.

5.5 STORMWATER DRAINAGE

• The servicing strategy shall include consideration of flows up to the 1 in 100 year ARI for existing natural

flow, existing development flow and post developed flow. • Minor flows are to be designed to a 1 in 5 year ARI in accordance with Australian Rainfall and Runoff. • The location of major flows is to be defined to a designated overland flow path up to a 1 in 100 year ARI.

Where the path traverses private property, it shall be dedicated as a drainage reserve UNLESS a natural drainage line (as indicated by blue line on the topographic map).

• Measures to control stormwater flow and water quality are required.


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• Council will only consider alternative forms of drainage, including methods of on-site disposal such as

retention and/or detention basins where it can be demonstrated that there is no other practical solution available. In assessing the suitability of such systems, Council will take into account ease of maintenance, public safety risk, proven functionality and cost liability for Council.

• Where drainage is required to the rear of the lot, inter-allotment drainage shall be located in easements in favour of the upstream properties benefited by the easement.

• Lot layout and easements are to be established so that no future development will rely upon pump-out, infiltration systems or any other method other than connection to the gravity piped system.

5.6 TELECOMMUNICATIONS

• Telecommunications are to be provided underground.

5.7 ELECTRICITY

• The subdivision is to be serviced by underground electricity where the Lot Size Map specifies a minimum lot

size of up to and including 9.9 hectares. • For subdivision of land where the Lot Size Map specifies a minimum lot size of greater than 9.9 hectares and

less than 40 hectares, electricity supply is required and may be overhead. • For subdivision of land where the Lot Size Map specifies a minimum lot size of 40 hectares or greater, no

connection to electricity is specified.

5.8 BATTLE-AXE SHAPED LOTS

• Within the R2, R3 and RU5 zones, access handles shall be a minimum width of 5m, of which 3m is to be constructed and sealed with reinforced concrete, asphaltic concrete or interlocking pavers prior to the issue of the occupation certificate.

• Within the all other zones, the minimum width of a handle is 15m, with a maximum length of 300m. • The topography of the site may require installation of kerbing to manage overland stormwater. • No more than two Torrens title lots shall share a battle-axe handle access.


i) Within the RU1, RU3, RU4 and RU6 zones only – the length of the access handle may be greater than 300 metres where it can be demonstrated that geographical, geotechnical, topographical or hydrological factors either preclude the physical construction of: • a public road or access dedicated as a public road; or • an access handle with a maximum length of 300 metres and an alternative access is required.

5.9 INDUSTRIAL LOTS

• Industrial lots shall have a minimum street frontage and square width of 24m and an area of 1000m2. (NB –

this size is specified to facilitate subdivision for lease purposes and does not generally reflect a suitable configuration for industrial lots, which should be sized to accommodate development, storage areas and vehicle delivery and manoeuvring requirements).

5.10 ROAD NETWORK DESIGN

• An assessment of potential traffic impacts is to include an assessment of the proposed subdivision and its

impacts on the adjacent existing road network. For development involving more than 20 lots, a detailed Traffic Impact Assessment is to be submitted with the development application.

• The road hierarchy shall be defined. • Road network design should include consideration of vehicular, pedestrian and cyclist safety. This should

include restricted/controlled use of four-way intersections, the standards for staggered-T intersections, the speed environment created by the road network and the risk to safety created by the design.

• Residential subdivision must incorporate appropriate facilities and opportunities for pedestrian and bicycle movement.

• The alignment, width and design standard for all roads shall be in accordance with the expected traffic volume, type of traffic and desired speed in accordance with Council’s guidelines.

• Kerb and gutter is required for subdivision where the Lot Size Map specifies a minimum lot size of up to and including 3000m2.

• The road pavement requirement will be determined based on vehicle movements (both current and future) and with consideration to the existing development and character of the locality. Generally, sealed


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pavement will be required where the Lot Size Map specifies a minimum lot size of up to and included 10 hectares.

• A road within a residential subdivision must include a constructed pedestrian footpath/cycleway (minimum width of 2m) in accordance with Council’s Footpath/Cycleway Masterplan.

• Subdivision layouts shall make provision for road connection to adjoining undeveloped land. • Subdivision design shall ensure that individual allotments are within 400 metres walking distance of a

collector road. • Roads are to be designed having regard to both topography of the site and the requirements of stormwater

overland flow paths.

5.11 STAGED SUBDIVISION

Where a subdivision is proposed to be carried out in a number of stages, these shall be identified, and information supplied as to the manner in which stage of all infrastructure will occur (roads, water, sewer and stormwater drainage).

5.12 CUL-DE-SAC

• Design must accommodate stormwater drainage overland flow paths. • Alternative cul-de-sac configuration will be assessed on merit, eg “hammer-head” or “Y” shapes.

5.13 LANDSCAPING

• Subdivision involving new road construction shall include street tree planting of suitable species. • Landscape plans shall be provided for all dual use drainage reserves to enhance recreational opportunities

and visual amenity without compromising drainage function. • Estate entry walls are to be located within the development site and form part of the proposed lot.

5.14 SITE ACCESS

• Public road access is required to all lots. • No direct access to arterial or sub-arterial roads shall be permitted where alternatives are available.

5.15 LOT ORIENTATION

• Where residential subdivision involves a road running north-south, allotments are to be designed to provide

solar access for future development. • Orientation shall minimise potential overshadowing impacts of existing and future buildings.

5.16 OPEN SPACE

Where an open space provision within residential subdivision is required in a site specific master plan, subdivision design must provide open space achieving the following criteria: • Buffered from main roads and identified hazards for improved safety; • Safely accessible by pedestrian and cycleway links; • Connectivity maximised between open space; • Walkable access to highest number of the population; • High passive surveillance opportunities; • Minimum slope; and • Provide complimentary uses of open space (drainage, conservation, cycleways, etc.) that ensures ongoing

usability.

5.17 VEGETATION

The subdivision design shall be accommodated the retention of any significant trees and vegetation.

5.18 GARBAGE COLLECTION

• Road design must accommodate the legal movement of garbage collection vehicles. • Allotments are to allow for placement within the alignment of that lot. • Temporary turning facilities shall be provided to facilitate garbage collection services.


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5.19 COMMUNITY TITLE SUBDIVISION

Community Title Subdivision must include community facilities that are shared between the residents of the development. It is not appropriate that this form of development be used as an alternative to strata title where the only shared component is a driveway.

5.20 CONTAMINATION

All subdivision development applications are to include consideration of potential land contamination.

5.21 ROAD WIDTHS

Road widths are determined based on the road category, in accordance with the table below

Road Category

Travel lane (m)

Parking lane (m)

Between kerbs (where applicable) (m)

Footpath service (m)

Median strip (m)

Total reserve (m)*

Arterial 3.5 3.0 20 5 5 35 Sub-arterial 3.5 3.0 20 5 0 30 Distributor (bus routes) 3.5 3.0 13 4.5 0 22 Collector 3.5 3.0 13 3.5 0 20 Local

• servicing less than 16 dwellings • cul de sac servicing between

10 & 16 dwellings • cul de sac servicing less than

10 dwellings

3 3

3

2.5 2.5

0

11 9

6

4.5 4.5

4.5

0 0

0

20 18

15

Rural Residential (R5) • less than 100 AADT • 100-500 AADT • 500-1000 AADT • 1000-2000 AADT • > 2000 AADT

3 3

3.5 3.5 3.5

1.5 1.5 - 1 1

9 9 9 9 9

8 8 8 8 8

25 25 25 25 25

Industrial 3.5 4 15 5 0 25 * The reserve widths are dependent upon land formation, with these figures being the minimum requirement.

5.22 ADDITIONAL DEVELOPMENT CONTROLS FOR SPECIFIC SITES

5.22.1 Identified sites

ROAD LOT DP

South Gunnedah Area bound by Wandobah, Lincoln, Links Road

Lot 303 Lot 128 Lot 21 Lot 599 Lot 609 Lot 2 Lot 53 Lot 9 Lot 16 & 34 Lot 140 Lot 15 Lot 126 Lot 281

755503 755503 786807 755503 755503 507919 844718 829066 811334 816406 807919 755503 755503

East Gunnedah Area bound by Pearson, Kamilaroi, Boundary and Stock Road

Lot 1 to 14 Lot 54 Lot 1 & 2

826656 755503 881902


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Page 31 of 52 5. Subdivision

Western Lots adjoining Pearson Street

Lot 1 to 6 Lot 13 Lot 11 & 12 Lot 12 Lot 10 & 11 Lot A Lot 1 & 2 Lot 32

247227 879501 713993 879501 878054 308977 609686 580010

Area bound by Pearson, Kamilaroi, Boundary and Stock Road

Lot 2 Lot 1 to 14 Lot 4 to 6 Lot 7 to 10

802414 1077631 1074158 1029325

Area East of Boundary Road Lot 1 & 2 Lot 1 Lot 1

815374 868105 105228

Area South of Stock Road Lot 84 Lot 1 & 2 Lot 476

755503 807972 755503

East Lincoln Street North of Lincoln Street

South of Lincoln Street

Lot 12 Lot 22

Lot 18 Pt Lot 679

1015689 1061306

1113500 723481

Kamilaroi Road Rural Residential

Land identified on Map

5.22.2 South Gunnedah

• Minor Stormwater System

The pipe work from the eastern portion of the area is directed to the gully / flow path which runs through the site and discharges into the stormwater detention basin. The remaining or western part of the site will discharge to Wandobah Road and conveyed by a culvert under the road by open channel to Blackjack Creek. The open channel will be formed to a profile with concrete invert similar to that 350 metres north.

5.22.3 East Gunnedah

• Minor Stormwater System

Stormwater flows generated by the development of the land located between Pearson Street and Boundary Road will be contained within underground piped system and easements that connect such flows down to Carroll Street and through to Osric Street drainage system.

Stormwater flows generated by the development of the land located west of Pearson Street and south of Stock Road will be directed along Pearson Street to Carroll Street and to the Osric Street drainage system.

Stormwater generated east of Boundary Road will be directed down Boundary Road.

• Access and Road works

The extension of Stock Road to Kamilaroi Road is to be constructed as a dual carriageway with a central open space reserve as per the existing Stock Road reserve.


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5.22.4 East Lincoln Street

• Stormwater Detention

A detention basin (located at the northern boundary of the site, where it meets Lincoln Street) has been designed so that the total peak developed flow from the site is equal or less than the pre developed flows for storm events up to and including 100 year ARI storm events. It will be formed by excavation within the natural flow path with Lincoln Street to act as the high level weir outlet. The basin will discharge into the Council drainage reserve on the northern side of Lincoln Street. Scour protection and energy dissipating devices will be used at the basin outlet to control any impact on the grass channel. • Access and Road works

The extension of Sunnyside Farm Road through the site and connecting to the new access road entering from Lincoln Street to the south, will be the designated bus route with a road width of 22 metres. A road linking Lincoln Street and Baxter Street will allow for access to lots with the area to the north.

The master plan for the development of the site provides connectivity to the existing road network to facilitate provision for public transport, service delivery and accommodate pedestrian and cyclist road users.

5.22.5 Kamilaroi Road Rural Residential

Map 6 illustrates the Master Plan and subdivision plan for this area.


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Map3 DCP Master Plan- South Gunnedah

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Gunnedah Development Cortrol Plan 2012


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6. General Development Specifications Page 37 of 52

Gunnedah Development Control Plan 2012 6. General Development Specifications

General Development Specifications

6.1 FLOOD MITIGATION

6.1.1 Development on Flood Affected Land

The flood planning level adopted in the Gunnedah Local Environmental Plan 2012 is defined as the level of a 1:100 ARI (average recurrent level) flood event plus 0.5 metres freeboard.

6.1.2 Is land flood affected?

Council has adopted the 1% ARI (plus 0.5m freeboard) as its Flood Planning Level. Land below the Flood Planning Level is referred to as “flood affected land”. Flood affected land as shown on the Gunnedah Local Environmental Plan 2012 – Flood Planning Maps, is defined as the most current information available to Council and may be derived and interpreted from a combination of the following: 1. Flood Studies identifying the 1% flood undertaken in accordance with the Floodplain

Development Manual, prepared by the NSW Government (as applicable at the time the Study was conducted).

2. Modelling undertaken for specific sites which identifies the 1% flood level. 3. Historic flood inundation records held by Council as the highest known flood. 4. Information contained within an environmental planning instrument or policy. 5. Specific flood mapping for the site.

6.1.3 Development of Floodways

Minor alterations or improvements to existing developments are permissible within the floodway. However, further intensification of land uses are discouraged. The following factors apply to applications for development in the floodway: • No new buildings shall be permitted; • Filling is not permitted in a floodway other than in conjunction with riverbank rehabilitation

and stabilisation provided that the levels do not protrude above natural surface levels; • Fences shall not be permitted except where it can be demonstrated to Council that they

are essential, in which case they must be of post and rail, strand wire or shear connectors construction; and

• No further intensification of the use of floodways shall be allowed unless it relates to the conversion of floodways to natural waterway corridors.

6.1.4 General Requirements for development of flood fringe

• Development should be consistent with the principles and standards of the Floodplain

Management Manual (FPMM) and have regard to Council’s adopted Flood Studies. • Development must ensure safety to life and property. • Development on flood affected land must be structurally capable of withstanding the

effects of flowing floodwaters including debris and buoyancy forces. • Development must not increase the risk or implications of flooding to existing areas. • Development on flood affected land must incorporate the Flood Proofing Guidelines.

6.1.5 Access to lots within flood fringe

• Flood free vehicle access is required for all lots created by subdivision.


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• For development of existing lots, where flood free access is not possible, the development must be able to achieve safe wading criteria as specified in Figure L1 of the Flood Planning Manual.

6.1.6 On-site sewage management within flood fringe

• On-site sewage management facilities must be sited and designed to withstand flooding

conditions (including consideration of structural adequacy, avoidance of inundation and flushing/leaking into flowing flood waters).

• Tank and trench style of systems are not permitted on land affected by the Flood Planning level. All sewer fixtures must be located above the 1% flood level.

6.1.7 Residential development within flood fringe

• Floor levels of all habitable rooms, or rooms with connection to sewer infrastructure shall

not be less than 500mm (freeboard) above the 1% ARI flood level. • Upon completion and prior to the occupation (where relevant), a certificate by a registered

surveyor showing the finished ground and floor level conform to approved design levels shall be submitted to Council.

• Additions to existing buildings will only be permitted, with limitations, as follows: o Where the floor level of the proposed addition is located below the flood standard,

the maximum increase in floor area is not to exceed 10% of the floor area of the existing dwelling; or

o Where the floor level of the proposed addition is located above the flood standards, the maximum increase in habitable floor space shall not exceed 100m2.

• Where additions are below the 500mm freeboard, Council must be satisfied that the addition will not increase risk to inhabitant in the event of a flood.

• Rebuilding part of a dwelling may be permitted provided the building maintains the same dimensions which result in the same impact on flood behaviour.

6.1.8 Commercial/Retail/Industrial development within flood fringe

• Minimum floor level is at the 1% ARI flood level. • Variation to the flood planning level may be approved where Council considers strict

adherence to the flood planning level is unreasonable and there is a significant impact on the streetscape or accessibility.

• Council may require that all electrical installations and wiring be above the flood standard and that building materials and services are in accordance with the Flood Proofing Guidelines.

• Where floor levels are below the flood planning level, a Site Specific Response Plan must accompany the application to show that areas are available for the temporary storage of hazardous materials and valuable goods above the flood planning level. Where possible, such floor plans must facilitate the flow of water, using flood compatible materials.

6.1.9 Critical Utilities and Public Facilities

Critical utilities and public facilities should have a minimum floor level equal to or greater than the extreme flood event (3 x 1% ARI) or be protected from the extreme flood event by other measures.

6.1.10 Subdivision within flood fringe

Residential subdivision will not be permitted where any lot to be created will be fully inundated by a 1% ARI event and the creation of such lot will create the potential for increased intensity of development on flood liable land.

6.1.11 Land filling within flood fringe

• Land filling proposals are to demonstrate consideration of AS 3798.


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• Survey plan prepared by a registered surveyor is required, showing the contour levels of natural surface, any existing fill and the designed contour levels for the finished work.

• A report certified by a consulting engineer is required to detail the impact of the proposed fill on adjoining properties and, where levee banks are proposed, and the methods of internal drainage.

• Applications shall be accompanied by a construction management plan to show: o Source of fill, including contamination assessment o An assessment of the impact of haulage vehicles on roads; o Precondition report of all haulage routes o Details of method of compaction of fill and associated impacts: control of dust,

sedimentation, water quality impacts, noise and vibration. o Contingency for containment of fill in the event of a flood during placement.

6.1.12 Non-residential rural buildings within the flood fringe

• Non-residential rural buildings are not permitted within “floodways”. • Where it is not practical to locate floor levels above the 1% flood level, materials used in

construction must be capable of withstanding inundation by flood waters.

6.1.13 Fencing of sites located within flood fringe

• No impediment to the flow of floodwaters. • Brick or other masonry fences are not permitted. • Post and rail, strand wire or shear connectors construction or open collapsible hinged

fence structure or pool-type fence are preferable.

6.1.14 House raising within flood fringe

• Consideration must be given to: o Potential impacts of a higher than the 1% ARI flood event; o Isolation if flood waters restrict access to the house; o Capacity of the dwelling for self-sufficiency; and o Visual impact of house on the streetscape, views, privacy, overshadowing of surrounding

dwellings.

6.2 PARKING REQUIREMENTS

• Parking must be provided as per the Schedule in Appendix 1. • Where calculation of parking spaces required results in a faction of a space, the total

required number of spaces will be the next highest whole number. • Parking and traffic requirements will be based on consideration of:

o likely peak usage times; o the availability of public transport; o likely demand for off street parking generated by the development; o existing traffic volumes on the surround street network; and o efficiency of existing parking provision in the location.

• Parking is to comply with AS 2890.1 Parking Facilities. • Where existing premises are being redeveloped or their use changed, the following

method of calculation shall apply:- (a) Determine the parking requirements of the proposed development in accordance

with Appendix A; (b) Determine the parking requirement of the proposed development in accordance

with Appendix A; (c) Subtract the number of spaces determined in (a) from the number of spaces

calculated in (b); (d) The difference calculated in (c) represents the total number of parking spaces to

be provided either in addition to the existing on-site car parking or as a cash-in- lieu contribution to Council where applicable.


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6.3 LANDSCAPING

• Location and grouping of plant types shall be multi-functional providing privacy, security, shading and recreation functions.

• Landscaping for shading shall be provided in outdoor car parking areas where >10 spaces are required, to provide shading and soften the visual impact of large hard surfaces.

• Shade structures shall be provided for 30% of parking spaces in outdoor car parking areas where ≥30 spaces are required, to provide shading and soften the visual impact of large hard surfaces.

• Landscaping shall comprise low maintenance, drought and frost tolerant species.


• All developments shall demonstrate compliance with AS 4282 Control of Obtrusive Effects of Outdoor Lighting.

• Sweeping lasers or searchlights or similar high intensity light for outdoor advertising or entertainment, when projected above the horizontal is prohibited.

• Illuminated advertising signs should be extinguished outside of operating hours, or 11pm, whichever is earlier.

6.5 OUTDOOR ADVERTISING/SIGNAGE

• Where there is potential for light spill to adjoining properties, all illuminated signage shall

be fitted with a timer switch to dim or turn off by 11pm each night. • Signage must comply with SEPP 64 – Advertising and Signage Schedule 1 Assessment

Criteria. • Advertising in rural zones may only:

o advertise a facility, activity or service located on the land; or o direct travelling public to a tourist facility or building or place of scientific, historical

or scenic interest within the area. It cannot include the names of proprietary products or services or sponsoring businesses. Each sign must be sited a minimum distance of 1km from each other.

• External illumination to signs must be top mounted and directed downwards. • Awning sign must:

o erected horizontal to the ground and at no point less than 2.6m from the ground; o not project beyond the awning; o securely fixed by metal supports.

• Fascia sign must not: o project above or below the fascia or return end of the awning to which it is

attached; o not to extend more than 300mm from the fascia or return end of the awning.

• External light source must be at least 2.6m above the ground if the sign projects over a public road.

• Flush wall sign: o the area of the sign shall not exceed 20% of the area of the wall on which it is

fixed or painted; o not project above or beyond the wall to which it is attached; o face of the sign must be parallel to the wall on which it is attached.

• Pole or pylon sign must be a minimum of 2.6m above the ground. • Projecting wall sign must be:

o minimum height of 2.6m above the ground; o erected at right angles to the wall of the building to which it is attached.

• Top hamper sign must not: o extend more than 200mm beyond any building alignment; o extend below the head of the doorway or window to which it is attached.

• The following types of signs are not acceptable: o Electronic trailer mounted road signs used for promotional or advertising

purposes; o A roof sign or wall sign projecting above the roof or wall to which it is affixed;


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o Flashing or intermittently illuminated signs (other then those within a shop window);

o Advertisements on parked motor vehicles or trailers (whether or not registered) for which the principal purpose is for advertising;

o Signs fixed to trees, lights, telephone or power poles; o Signs which could reduce road safety by adversely interfering with the operation

of traffic lights or authorised road signs; o Any sign which would in the opinion of Council, be unsightly, objectionable or

injurious to the amenity of the locality, any natural landscape, public reserve or public place.

o Numerous small signs and advertisements carrying duplicate information; and o Overhead banners and bunting, except in the form of temporary advertisement.

• Portable signs on public footways and road reserves including A Frame and Sandwich Boards are only permitted where it can be demonstrated that they do not impede the flow of pedestrian traffic and enhance the character of the locality. These signs should be: o professionally made and painted; o have a design theme compatible with street furniture; o be placed so that pedestrian areas are uncluttered and access and egress from

shops and cars is unimpeded; o be aimed at informing the pedestrian: large signs directed at drivers are

inappropriate as their size, and scale of lettering, leads to clutter and ineffective signs;

o application must be made to Council with copy of public liability Certificate of Currency. $20,000,000 public Liability is required;

o the maximum dimensions of such a sign is shall be 1m x 0.7m; o only one (1) of these Signs is Permitted per Business; and o located so as not to impede the movements of the visionally impaired.

6.6 ENVIRONMENTAL CONTROLS

6.6.1 Environmental Effects

The application documentation shall identify any potential environmental impacts of the development and demonstrate how they will be mitigated. These impacts may relate to: • Traffic • Flood liability • Slope • Construction impacts • Solid and Liquid Waste • Air quality (odour and pollution) • Noise emissions • Water quality • Sustainability

6.6.2 Erosion and Sediment Control

• Runoff shall be managed to prevent any land degradation including offsite sedimentation. • Reference shall be made to the NSW Governments Managing urban stormwater: soils and

construction Volume 1 (available from Landcom), commonly referred to as “The Blue Book”.

• Cut and fill will be minimised and the site stabilised during and after construction. • Arrangements are to be in place to prompt revegetation of earthworks to minimise erosion.

6.6.3 Conflicting Land Uses

Buffers are an important tool to reduce land use conflicts where competing or conflicting uses are proposed. People intending to develop within a rural area or within the rural/residential interface should contact Council to find out about the buffer requirements for their locality, site and the land use proposed.


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Buffer zones and management options will vary according to the significance of a site, its locality, the topography of the land and its relationship to a range of other geographic and culturally relevant factors.

6.6.4 Waste Management

General waste storage and collection arrangements shall be specified.

6.6.5 Noise

Where relevant, applications are to contain information about likely noise generation and the method of mitigation.

6.6.6 Geology

The design process must give consideration to the potential impacts of erosive soils, saline soils, soils of low wet strength, highly reactive soils and steep slopes and document how these constraints are addressed.


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Appendix 1 Parking Requirements Schedule Page 43 of 52

APPENDIX 1 – PARKING REQUIREMENTS SCHEDULE

LAND USE PARKING COMMENTS Bed & Breakfast Accommodation

1 space per guest room PLUS 1 space per resident manager

Bulky Goods Premises Industrial Retail Premises

Vehicle sales or hire premises

1 space per 50m2 GFA

0.75 spaces per 100m2 of site area

Parking must be provided to satisfy the peak cumulative parking requirements of the development as a whole. A comparison survey of similar development should be provided with the development application. Calculations will be refined according to the specific characteristics of the proposed development. Customer parking spaces should be ready accessible and should not be used for the display of vehicles or other merchandise or for loading/unloading trucks. Where vehicle servicing facilities are provided, additional on-site car parking must be provided in accordance with the rate required in this Plan for a “Vehicle Repair Station”.

Business Premises 1 space per 40m2 gross floor area Provision should be made for the movement an on-site loading and unloading of service vehicles as appropriate.

Camp or Caravan Site 1 space per site PLUS 1 space per 10 sites for visitor parking

The visitor parking area should be appropriately located and signposted.

Child Care Centre 1 space for every 5 children based on the maximum number of children at the centre.

This calculation includes staff parking.

Drive In Take Away Food Shop

1 space per 10m2 GFA PLUS 1 space per 5 seats

An exclusive area for queuing of cars for a drive through facility is required (queue length of 5 to 12 cars measured from pick-up point). There should also be a minimum of 4 car spaces for cars queued from ordering point.

Dual Occupancy 1 enclosed space per dwelling for dwellings with 1 or 2 bedrooms and 2 enclosed spaces per dwelling for dwellings having 3 or more bedrooms

For the purpose of this calculation “bedrooms” will include rooms capable of being occupied as a bedroom, study, craft room and the like.

Dwelling House 2 spaces per dwelling These spaces shall be located behind the building line as set by Council.

Educational Establishment 1 space per 2 staff PLUS 1 space per 30 students over 17 years for high schools and 1 space per 5 students for higher education establishments

Where required by Council, provision shall be made for the access and parking of buses.

Group Homes 1 space per employee The provisions of State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004 apply to this type of development.

Health consulting room 3 spaces per practitioner PLUS 1 space per employee

The 3 spaces per practitioner include 2 patient parks. If it can be shown that not all surgeries will be in concurrent operation, consideration may be given to reducing the parking provision for patients. Parking areas for patients are to be located at the front of the development or in a location which will encourage patients to use the parking area rather than the adjoining street.


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LAND USE PARKING COMMENTS

Home Activity 1 space in addition to dwelling requirements

This requirement may be either waived or increased by Council depending on the characteristics of the home activity and the number of persons involved.

Hotel 1 space per hotel unit PLUS 1 space per 6.5m2 licensed public floor area WHICHEVER IS GREATER

Proposed hotel development will be compared to similar existing developments noting the existing supply of, and demand for parking in the area and of the peak parking periods of individual facilities within the hotel. If a function room/nightclub is included, parking will be required to meet peak demands.

Hostel for Seniors (a) Self-contained units (subsidised)

1 space per 10 units (residents) PLUS 1 space per 10 units (visitors)

This parking provision is only to be used where it can be clearly demonstrated that low car ownership levels will prevail.

(b) Self-contained units (resident funded developments)

2 spaces per 3 units (residents) PLUS 1 space per 5 units (visitors)

Resident funded developments tend to have a higher per unit cost and attract residents with higher financial resources. More importantly, car ownership levels are likely to be higher than in subsidised developments.

(c) Hostel, Nursing and Convalescent Home

1 space per 10 beds (visitor parking) PLUS 1 space per 2 employees PLUS 1 space per ambulance

Housing for Aged or Disabled Self Contained Dwellings

1 space per 2 dwellings plus 1 space per 5 units for visitors

Industry (includes light industry and heavy industry)

1 space per 75m2 GFA OR 1 space per 2 employees WHICHEVER IS GREATER

This requirement may increase when retailing is permitted on site or the office space component is in excess of 20% of the floor area. On site truck parking spaces should be provided for each vehicle present at any one time excluding those vehicles in loading docks. Under no circumstances is the parking of trucks on public streets acceptable.

Manufactured Home Estate 1 space per site plus 1 space per 10 sites for visitor parking

The visitor parking area should be appropriately located and signposted

Medical centres 1 space per 25m2 GFA OR 4 spaces per practitioner PLUS 1 space per employee WHICHEVER IS GREATER

The 3 spaces per practitioner include 2 patient parks.

Motel (including serviced apartments) Parking for backpackers’ and bed and breakfast accommodation will be assessed according to parking demand and overall availability of existing parking

1 space per accommodation unit PLUS 1 space per 2 employees

If a restaurant and/or function room is to be included, additional parking will be required at the adopted rate for such facilities. Council is willing to review this requirement if it can be demonstrated that the time of peak demand for parking at each facility does not coincide or if the facilities will primarily serve motel customers.

‐ ‐


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Multi Dwelling Housing 1 enclosed space per 1 bedroom dwelling PLUS 1 visitor space per 5 dwellings (or part)

2 spaces (1 enclosed) per 2 bedroom PLUS 1 visitor space per 3 dwellings (or part)

2 enclosed spaces per 3 or more bedroom dwelling PLUS 1 visitor space per 2 dwellings (or part)

Turning facilities should be provided on site so that vehicles always leave the site in a forward direction across the footpath. Of the resident parking spaces, one space per unit should be dedicated to specific units. Visitor parking spaces must be clearly designated and readily accessible. Appropriate signposting should be provided at the entrance to the site.

Places of Public Worship 1 space per 10 seats OR 1 space per 15m2 of main assembly area WHICHEVER IS GREATER

Recreational Facility - Squash Courts

- Tennis Courts

- Bowling Alleys

- Bowling Greens

- Gymnasium

- Golf Course

3 spaces per court

3 spaces per court

3 spaces per alley

30 spaces for first green plus 15 spaces for each additional green

1 space per 25m2 actual floor space available for gymnastic activities

4 spaces per hole

Where various facilities are provided within one development, Council may consider relaxing the parking requirements where peak usage times do not coincide or where dual and complementary usage of the common off street parking area is anticipated.

Registered Clubs 1 space per 4m2 of public or licensed floor area (bar, lounge, dining room, games room, etc.)

Parking must be provided to satisfy the peak cumulative parking requirements of the development as a whole. Council may consider relaxing this requirement depending on the characteristics of the proposed development. For the purpose, a comparison survey of clubs in similar localities should be provided with the development application.

Restaurants and Function Centres

1 space per 6.5m2 GFA The parking requirement may be reduced where the development is located in a business zone in close proximity to a public off-street parking area and it can be demonstrated that peak demand for the restaurant will not coincide with peak demand for the public parking area. Consideration will also be given to reducing the rate for certain development (eg. coffee shops, cages, milk bars, etc.) which primarily operate on during 9.00am to 5.00pm on weekdays and Saturday mornings, where peak demand for the restaurant will be ancillary to the parking demand generated by surrounding business premises or shops. A food outlet which provides no seating will be assessed as a “shop”.


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LAND USE PARKING COMMENTS Retail Plant Nursery including landscape and garden supplies

1 space per 130m2 gross display area Adequate on-site loading/unloading facilities for service vehicles must be provided for all retail development. Separate driveways and circulation systems should be provided for service and customer vehicles wherever possible.

Retail premises (not including Industrial Retail Premises)

Major Retail Premises, Neighbourhood Shops, Food and Drink Premises

(a) shops <1000m2 GFA (b) shops >1000m2 GFA (c) video stores (d) Major Retail

Premises

2 1 space per 25m GLFA 2 1 space per 16m GLFA 2 1 space per 16m GLFA

Refer to RTA Guidelines

Where it can be demonstrated that the time of peak demand for parking associated with the proposed shopping centre and the existing adjacent land uses do no coincide, or where common usage reduces total demand, a lower level of parking provision might apply. If the proposed development is an extension of an existing retail development, additional parking demand could be less than proportional to the increase in floor area. A lower level of parking provision may apply where it can be demonstrated that the times of peak demand for parking coincide or where common usage reduces total demand. Council may also rely on the RTA’s Guide for Traffic Generating Developments for calculation of parking for specifically identified developments, such as drive-in take away “fast food” outlets.

Roadside stall Minimum of 4 off-street parking spaces

Service Station 6 spaces per work bay PLUS 1 space per 20m2 GFA of a convenience store PLUS 1 space per 6.5m2 GFA

The additional requirements should be cumulative but may be reduced where it can be demonstrated that the times of peak demand for the various facilities do not coincide. All parking should be clearly designated and located so as not to obstruct the normal sale of petrol and should minimise the potential for vehicular/pedestrian conflict. Consideration should be given to providing adequate manoeuvring space for caravans and B-Doubles.

Transport Depot/ Truck Depot

Space for each vehicle present at the time of peak vehicle accumulation on the site.

Provision should be made for fleet vehicles, visitor and employee vehicles and contract/operator vehicles. Under no circumstances is the parking of trucks on a public street acceptable. Driveways should be designed in accordance with the type of road frontage, the number of parking spaces and service bays served and the type of vehicles that will enter the terminal. Consideration should also be given to providing adequate access, parking and manoeuvring space for B- Doubles.

Vehicle Repair Station 1 space per 40m2 GFA OR 3 spaces per workshop bay WHICHEVER IS GREATER


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Veterinary Hospital 3 spaces per practitioner PLUS 1 space per employee

If it can be shown that not all surgeries will be in concurrent operation, consideration may be given to reducing the parking provision for the owner of patients. Parking areas for the owner of patients are to be located at the front of the development or in a location which will encourage the owner of patients to use the parking area rather than the adjoining street.

Warehouses or Distribution Centre Freight Transport Facility

1 space per 300m2 GFA OR 1 space per employee WHICHEVER IS GREATER

Adequate provision should be made for the manoeuvring, loading and unloading of vehicles on site.

Where there are no specific rates listed above, refer to the RTA Guidelines or demonstrate requirement for parking will be met based on a Traffic Assessment Report, prepared by a suitably qualified consultant.


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Appendix 2 Flood Proofing Guidelines Page 48 of 52

APPENDIX 2 – FLOOD PROOFING GUIDELINES

FLOOD PROOFING CODE

Adequate flood proofing of buildings in flood liable areas is an effective and equitable means of reducing flood damage to the structure or buildings. It is essential that flood proofing be a condition of both compatible and conditional developments in flood liable areas.

Construction Methods and Materials Construction methods and materials are graded into four classes according to their resistance to floodwaters. Suitable – the materials or products which are relatively unaffected by submersion and unmitigated flood exposure and are the best available for the particular application. Mild effects – where the most suitable materials or products are unavailable or economic consideration prohibit their use, these materials or products are considered the next best choice to minimise the damage caused by flooding. Marked effects – as for “2nd preference” but considered to be more liable to damage under flood conditions. Severe effects – the materials or products listed here are seriously affected by floodwaters and in general have to be replaced if submerged.

Electrical and Mechanical Equipment For dwellings constructed on land to which this Policy applies, the electrical and mechanical materials, equipment and installation should conform to the following requirements.

Main power supply - Subject to the approval of the relevant power authority, incoming electricity mains, service equipment and meters shall be located 1m above the flood planning level. Means shall be available to easily disconnect the building from the main power supply. Wiring - All wiring, power outlets, switches, etc, should, to the maximum extent possible, be located 1m above the flood planning level. All electrical wiring installed below the flood planning level should be suitable for continuous submergence in water and should contain no fibrous components. Only submersible-type splices should be used below the flood planning level. All conduits located below the relevant flood level should be so installed that they will be self-draining if subjected to flooding.

Equipment - All equipment installed below or partially below the flood planning level should be capable of disconnection by a single plug and socket assembly. Reconnection - Should any electrical device and/or part of the wiring be flooded it should be thoroughly cleaned or replaced and checked by an approved electrical contractor before reconnection. Heating and Air Conditioning Systems Heating and air conditioning systems should, to the maximum extent possible, be installed in areas and spaces above the flood planning level. When this is not feasible every precaution should be taken to minimise the damage caused by submersion according to the following guidelines. Fuel - Heating systems using gas or oil as a fuel should have a manually operated valve located in the fuel supply line to enable fuel cut-off. Installation - The heating equipment and fuel storage tanks should be mounted on and securely anchored to a foundation pad of sufficient mass to overcome buoyancy and prevent movement that could damage the fuel supply line. All storage tanks should be vented to an elevation of 600 millimetres above the flood planning level. Ducting - All ductwork located below the flood planning level should be provided with openings for drainage and cleaning. Self-draining may be achieved by constructing the ductwork on a suitable grade. Where ductwork must pass through a watertight wall or floor below the relevant flood level, the ductwork should be protected by a closure assembly operated from above the flood planning level. Services - All sewer connections to buildings on flood prone land are to be fitted with reflux valves to prevent backflow of sewage in a flood event.


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component

suitable I mild effects I marked effects I severe effects

flooring and sub- floor structure

• concrete slab-on ground • limber floor (t&g boarding, • limber floor (t&g boarding, . monolith construction marine plywood) full epoxy marine plywood) with ends . timber flooring with ceilings or soffit linings note:clay filling is not sealed joints only epoxy sealed on joints . timber flooring with seal on top only permitted and provision of side beneath slab-on-ground clearance for board swelling construction, which could be

. concrete slab

.clay tiles • cemenVbituminous formed • asphalt tiles with asphaltic • carpeting,glue-down type or fixed with smooth

• concrete tiles • cemenVIatex formed-in- • loose fit nylon or acrylic • chipboard (particle board) • epoxy,formed-in-place . rubber underlay

place carpet with closed cell • cork • rubber tiles, with chemical- • linoleum mastic flooring,formed-in-

.place set adhesive • pva emulsion cements

chemical-set adhesives . vinyltile with chemical-set backings rubber sheets or tiles with • terrazzo • vinyl sheets or tires coated on cork or wood

• silicone floors formed-in- adhesive • fibre matting (sea- grass matting)

.place • vinyl-asbestos tiles asphaltic

ceramic tiles, fixed with . ceramic tiles with acid and .chemical-set adhesives • loose rugs

mortar or chemicalset alkali-resistant grout

.adhesive

water

floor covering

• solid brickwork,blockwork, • two skins of brickwork or • brick or blockwork veneer • inaccessible cavities reinforced, concrete or mass blockwork with inspection construction with inspection • large window openings concrete openings openings

wall structure (up to the DFL)

roofing structure

. reinforced concrete . limber trusses with • traditional timber roof • inaccessible flat roof construction galvanised fittings construction • construction

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concrete, precast or in situ in-place adhesives edge on jute felts

vinyl sheets or tiles with adhesives

asphalt tiles, fixed with

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order of preference

suitable I mild effects I marked effects I severe effects

• solid panel with water proof . flush panel or single panel • fly-wire doors • hollow core ply with pva adhesives and adhesives honeycomb paper core with marine plywood and • standard timber frame • flush door with marine ply water proof adhesive

filled with closed cell foam • t&g lines door, framed

• aluminum or galvanised .painted steel

sealed before assembly

•.

asbestos-cement board •. brick, common • chipboard exterior grade • chipboard brick, face or glazed plastic wall tiles • hardboard exterior grade • fibreboard panels

. mortar . rubber mouldings and trim timber) with allowance for • paperboard concrete • wood, solid or exterior grade swelling • plaster-board, gypsum plaster

.• concrete block plywood fully sealed • wood, plywood exterior grade • wall coverings (paper, burlap cloth types)

. applications

veneer,waterproof ground •. glass blocks

• plastic sheeting or wall with

waterproof adhesive

• aluminum frame with • epoxy sealed limber

windows stainless steel or brass rollers

waterproof glues with stainless steel or brass

fittings

• galvanised or painted steel

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(I) (f) steel frame timber frame fully epoxy

wall and ceiling linings

clay tile glazed in waterproof • metals, non ferrous • wood, solid (boards or • mineral fibreboard

steel and waterproof • fibrous plaster board • wood, standard plywood s rawboard

stone,natural solid or

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insulation I .foam or closed cell types . reflective insulation • bat or blanket types . open cell fibre types

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• timber with pva glues mild steel fittings

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FLOOD COMPATIBLE MATERIALS

Building Component Flood Compatible Material Flooring And Sub Floor Structure pier and beam construction, or

suspended reinforced concrete slab Floor Covering clay tiles concrete, precast or in situ

concrete tiles epoxy, formed-in-place mastic flooring, formed-in-place rubber sheets or tiles with chemical set adhesives silicone floors formed-in-place vinyl sheets or tiles with chemical-set adhesive ceramic tiles, fixed with mortar or chemical set adhesive asphalt tiles, fixed with water resistant adhesive removable rubber-backed carpet

Wall Structure solid brickwork, blockwork, reinforced, concrete Doors solid panel with water proof adhesives

flush door with marine ply filled with closed cell foam painted material construction aluminium or galvanised steel frame

Wall And Ceiling Linings brick, face or glazed clay tile glazed in waterproof mortar concrete concrete block steel with waterproof applications stone, natural solid or veneer, waterproof grout glass blocks glass plastic sheeting or wall with waterproof adhesive or mass concrete

Insulation foam or closed cell types Windows aluminium frame Nails, Bolts, Hinges And Fittings galvanised with stainless steel

removable pin or brass rollers hinges

Appendix 2 Flood Proofing Guidelines Page 51 of 52


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Appendix 3 Building Line Map Page 52 of 52


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Director Infrastructure Services’ Report

ITEM 1 Civic Theatre Lighting MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Infrastructure Services AUTHOR Manager Public Facilities POLICY Nil LEGAL Nil FINANCIAL $14,275.00 STRATEGIC LINK Community Strategic Plan 3.3.3 Implement initiatives that deliver attractive, well serviced villages

whilst retaining the unique identity of each location. 3.6.4 Maximise opportunities for better use, functionality and accessibility

of cultural facilities and spaces. Operational Plan 3.3.3.2 Review and implement the halls and centres capital works and

maintenance programs. 3.6.4.1 Manage the provision of services to increase participation and access

to the venues and amenities within the Cultural Precinct. ATTACHMENTS Nil OFFICER’S RECOMMENDATIONS: That Council allocate $14,725.00 from General Fund to the Civic Theatre Lighting Renewal 2019/20 Capital Works Project. PURPOSE The purpose of this report is to seek further funding to be able to complete the Civic Theatre Lighting Renewal Capital Works Project 2019/20. BACKGROUND The Civic Theatre Lighting Renewal Project was budgeted for in the LTFP process for the 2019/20 year. As staff have begun to plan the works, it has been brought to their attention that the current allocation, being $9500.00, would only complete less than half the works required. Due to the height of the auditorium an access lift as well as scaffolding would be required, this was also not accounted for in the original budget. The works are planned to be undertaken in conjunction with the Civic chair and carpet replacement, to limit the shutdown period for The Civic. The renewal of the lighting in the auditorium is an urgent replacement issue as the thread of the current fixtures have worn away and there is a risk of the globes not staying in place. Currently electricians are contracted frequently to replace and tighten the fixtures.


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The project proposes to replace all light fittings with LED dimmable light fittings, which will provide a longer lifespan of the lights; lower energy consumption; reduced maintenance costs; and higher safety. COMMENTARY The following table identifies the financial components of the request:

Current Capital Works Budget $9500.00 Total Project Cost $23875.00 Further allocation required $14,725.00

It is to be noted that if only half the project is completed this financial year, there may be some risks involved with leaving the remaining lights the way they are. It is recommended to Council to allocate further funding to the project to allow for all the required light fittings to be replaced. Jeremy Bartlett DIRECTOR INFRASTRUCTURE SERVICES


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Chief Financial Officer’s Report ITEM 1 Investments MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Business and Finance AUTHOR Coordinator – Accounting and Treasury POLICY Interest and Investments Policy LEGAL Local Government Act 1993 – Trustees Act FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.4 Maintain Council’s financially sustainable position, delivering value

for money services to the community. Operational Plan 1.2.4.3 Ensure effective and efficient delivery of financial management

services across the organisation, including providing systems and processes to effectively communicate and manage Council’s financial performance.

ATTACHMENTS Investment Reports OFFICER’S RECOMMENDATIONS: That the principal investment of $58.18 million (December) and $60.03 million (January) for all funds to date be received and noted. PURPOSE The purpose of this report is to present a detailed schedule of Council’s investments to date in accordance with the requirements of the Local Government Act 1993 and Council’s Interest and Investments Policy. BACKGROUND The principal invested is up to the date for this report, which includes a combination of Working Funds, Restricted Assets, unspent grant funds and Section 94 Contributions for all funds including monies held in Trust. COMMENTARY I certify that these investments have been made in accordance with the Local Government Act 1993, Local Government (Financial Management) Regulation 1999 and Council’s Investment Policy. Damien Connor CHIEF FINANCIAL OFFICER


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Long Term Credit Rating Amount % Limit Per LimitHeld Policy Available

AAA+ to AAA- 0.00 0.00% 100.00% 100.00%AA+ to AA- 8,650,000.00 14.41% 80.00% 65.59%A+ to A- 13,500,000.00 22.49% 70.00% 47.51%BBB + to BBB 30,000,000.00 49.97% 50.00% 0.03%Non Rated 4,000,000.00 6.66% 0.00% -6.66% *Government 3,888,310.30 6.48% 100.00% 93.52%Total $60,038,310.30 100.00%

Individual Institution Limits Amount % Limit Per LimitHeld Policy Available

Tcorp 3,888,310.30 6.48% 100.00% 93.52%Commonwealth - Cash Account 3,150,000.00 5.25% 30.00% 24.75%National Australia Bank 2,000,000.00 3.33% 30.00% 26.67%Westpac 3,500,000.00 5.83% 30.00% 24.17%AMP 8,000,000.00 13.32% 20.00% 6.68%Auswide Bank Ltd 2,000,000.00 3.33% 20.00% 16.67%ING 7,500,000.00 12.49% 20.00% 7.51%Rabobank 4,000,000.00 6.66% 0.00% -6.66% *Bank of Queensland 11,000,000.00 18.32% 20.00% 1.68%Beyond Bank 0.00 0.00% 20.00% 20.00%Defence Bank 4,000,000.00 6.66% 20.00% 13.34%ME Bank 2,000,000.00 3.33% 20.00% 16.67%Macquarie Bank 6,000,000.00 9.99% 20.00% 10.01%Bank Vic 3,000,000.00 5.00% 20.00% 15.00%Total $60,038,310.30 100.00%

Maturity Risk Framework Amount % Limit Per LimitHeld Policy Available

Working Capital (0 - 3 Months) 14,538,310.30 24.22% 30.00% 5.78%Short Term (3 - 12 Months) 22,000,000.00 36.64% 50.00% 13.36%Short - Medium Term (1 - 2 Years) 11,500,000.00 19.15% 50.00% 30.85%Medium Term (2 - 5 Years) 12,000,000.00 19.99% 40.00% 20.01%Total $60,038,310.30 100.00%

COUNTERPARTY & PORTFOLIO LIMITS29/02/2020

*Note: Rabobank has made the decision to not continue trading as a rated investment institution. Therefore all investments with a deposit date of 01/05/2015 and after are unrated. Due to this council have 2 options under its investment policy in regards to the investment. Option one is to break the investment and re-establish the investment with another rated institution. The other option is to grandfather the already existing investments and not use Rabobank going forward. Due to the interest rates on councils current Rabobank investments (.0328 and .0330) being double the interest rates currently on offer with other rated institutions council has made the decision to grandfather the standing investments with Rabobank.


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Term DepositsRef No. Rating Institution Cost Deposit Date Rate Term Due Date Interest

AA- Commonwealth - Cash Account 3,150,000.00 12-Jun-12 0.0135 31 31-Jan-20 2,110.07Gov Tcorp Cash Fund 3,888,310.30 22-May-17 0.0215 31 31-Jan-20 4,160.52

I1742 A- ING Bank 1,000,000.00 24-Sep-18 0.0270 525 2-Mar-20 38,835.62 I1555 BBB+ Bank of Queensland 2,000,000.00 10-Mar-15 0.0346 1827 10-Mar-20 346,379.18 I1764 BBB+ Bank of Queensland (TRUST) 1,000,000.00 25-Sep-19 0.0160 181 24-Mar-20 7,934.25 I1754 BBB Defence Bank 2,000,000.00 5-Mar-19 0.0280 399 7-Apr-20 61,216.44 I1757 BBB Bank Vic 1,500,000.00 3-Apr-19 0.0265 400 7-May-20 43,561.64 I1769 A Macquarie Bank 1,500,000.00 4-Dec-19 0.0160 181 2-Jun-20 11,901.37 I1760 BBB ME Bank 2,000,000.00 15-Aug-19 0.0165 307 17-Jun-20 27,756.16 I1761 A Macquarie Bank 1,500,000.00 5-Sep-19 0.0155 307 8-Jul-20 19,555.48 I1736 BBB+ AMP 1,000,000.00 9-Aug-18 0.0295 735 13-Aug-20 59,404.11 I1768 A Macquarie Bank 1,000,000.00 22-Nov-19 0.0145 271 19-Aug-20 10,765.75 I1775 BBB+ AMP 1,000,000.00 18-Feb-20 0.0190 183 19-Aug-20 9,526.03 I1763 BBB+ Bank of Queensland 2,000,000.00 25-Sep-19 0.0160 364 23-Sep-20 31,912.33 I1765 BBB+ Bank of Queensland 1,000,000.00 8-Oct-19 0.0150 365 7-Oct-20 15,000.00 I1766 BBB Bank Vic 1,500,000.00 10-Oct-19 0.0155 364 8-Oct-20 23,186.30 I1767 A Macquarie Bank 2,000,000.00 22-Nov-19 0.0140 362 18-Nov-20 27,769.86I1774 AA- National Australia Bank 1,000,000.00 13-Feb-20 0.0146 300 9-Dec-20 12,000.00 I1770 AA- National Australia Bank 1,000,000.00 18-Dec-19 0.0143 365 17-Dec-20 14,300.00 I1751 A- ING Bank 2,000,000.00 13-Feb-19 0.0279 700 13-Jan-21 107,013.70 I1771 A- ING Bank 2,000,000.00 14-Jan-20 0.0165 365 13-Jan-21 33,000.00 I1738 AA- Westpac 1,500,000.00 27-Aug-18 0.0280 912 24-Feb-21 104,942.47I1773 A- ING Bank 1,000,000.00 5-Feb-20 0.0165 393 4-Mar-21 17,765.75 I1758 BBB Defence Bank 2,000,000.00 20-Jun-19 0.0235 733 22-Jun-21 94,386.30 I1759 BBB+ Bank of Queensland 2,000,000.00 17-Jul-19 0.0195 730 16-Jul-21 78,000.00 I1762 BBB Auswide Bank Ltd 2,000,000.00 16-Sep-19 0.0175 731 16-Sep-21 70,095.89 I1737 AA- Westpac 2,000,000.00 22-Aug-18 0.0291 1190 24-Nov-21 189,747.95 I1735 BBB+ Bank of Queensland 1,000,000.00 2-Aug-18 0.0330 1280 2-Feb-22 115,726.03 I1772 A- ING Bank 1,500,000.00 29-Jan-20 0.0155 735 2-Feb-22 46,818.49 I1688 NR Rabobank 2,000,000.00 20-Jun-17 0.0328 1826 20-Jun-22 328,179.73 I1731 BBB+ AMP 2,000,000.00 5-Jul-18 0.0328 1461 5-Jul-22 262,579.73 I1741 BBB+ AMP 2,000,000.00 11-Sep-18 0.0310 1492 12-Oct-22 253,435.62 I1733 NR Rabobank 2,000,000.00 19-Jul-18 0.0330 1644 18-Jan-23 297,271.23 I1732 BBB+ AMP 2,000,000.00 10-Jul-18 0.0338 1826 10-Jul-23 338,185.21 I1739 BBB+ Bank of Queensland 2,000,000.00 6-Sep-18 0.0335 1827 7-Sep-23 335,367.12Total Investments 60,038,310.30 3,439,790.32

INVESTMENT PORTFOLIO LISTING


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Fund Amount InterestGeneral Working Funds 4,919,809.98 1,235,457.78General Restrictions - (Externally Restricted) 53,974.00 To GenReserve Funds (Internally Restricted) 16,010,090.95 To GenUnexpended Grants & Contributions & Loans 1,133,244.68 To GenSaleyards 1,461,635.89 84,963.88Domestic Waste Management 9,409,141.25 546,946.86GoCo Unexpended Grant Funding 4,832,535.77 280,911.96Section 94 Carpark 115,537.03 6,716.09Section 64 Gunnedah Water 4,203,167.52 244,327.22Section 64 Curlewis Water 90,279.51 5,247.89Section 64 Gunnedah Sewer 1,927,096.14 112,020.76Section 64 Curlewis Sewer 62,037.08 3,606.17Section 94 Open Space - Public Reserves 65,504.91 3,807.76Section 94 Trunk Drainage 608,145.97 35,351.10Section 94F (Voluntary Planning Agreement) Levies 9,940.67 577.84Section 94a Levies 1,414,128.88 82,202.33Section 94 Community Facilities 30,865.33 1,794.18Gunnedah Shire Water Supply - Reserves 6,056,397.75 352,054.20Gunnedah Shire Sewer - Reserves 7,374,053.35 428,648.61TRUST 11,250.98 654.01Trust - Sports Centre 220.20 12.80Trust - Lyle Griffiths Building 50,445.01 2,932.33Trust - Frank O'Keefe Fountain 70,244.11 4,083.24Trust - Arts Council 19,882.31 1,155.74Go Community (GOCO) - Restricted Asset 15,000.00 871.94Respite - Restricted Asset 10,000.00 581.29Trust - Scholarship Fund - Anonymous 19,564.14 1,137.25Trust - Scholarship Fund - Rotary 10,577.04 614.84Trust - Shire Band 53,539.85 3,112.23Total $60,038,310.30 $3,439,790.32

FUNDS SUMMARY

1. Note the actual figures shown below are interest collected to dateand do not include the interest figures above.2. Note interest on BANK BILLS has already been bought to account, thereforeno interest will be added to the figures below upon maturity for BANK BILLS.Fund Details: Estimate ActualGeneral 765,000.00 326,463.47GoCo Grant Funding 70,000.00 72,161.75Section 94 & 64 Contributions 159,664.00 135,922.70Domestic Waste 110,677.00 119,631.32Saleyards 40,349.00 22,672.28Gunnedah Shire Water Fund 146,883.00 122,718.00Gunnedah Shire Sewer Fund 193,012.00 105,740.43Total $1,485,585.00 $905,309.95

OrganisationsTrust - Sports Centre 2.82Trust - Arts Council 254.46Trust - Lyle Griffiths Building 645.62Trust - Frank O'Keefe Fountain 906.41Trust - Community Scholarship Fund 385.76Trust - Shire Band 624.91Total $2,819.98

INTEREST ON INVESTMENTS SUMMARY


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Ref No. Fund Amount Due Date Institution Term RateAccumulated

ValueInterest

I1764 Restricted 31,850.46 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 32103.17 252.71I1764 General Working Funds 127,527.34 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 128,539.17 1,011.83I1764 Investments - Unrestricted 580,000.00 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 584,601.86 4,601.86I1764 Sports Centre 220.20 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 221.95 1.75I1764 Lyle Griffiths Building 50,445.01 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 50,845.25 400.24I1764 Frank O'Keefe Fountain 70,244.11 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 70,801.44 557.33I1764 Go Community - Restricted Asset 15,000.00 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 15,119.01 119.01I1764 Respite - Restricted Asset 10,000.00 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 10,079.34 79.34I1764 Arts Council 19,882.31 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 20,040.06 157.75I1764 Shire Band 53,539.85 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 53,964.65 424.80I1764 Scholarship - Rotary 10,577.04 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 10,660.96 83.92I1764 Scholarship - Anonymous 19,564.14 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 19,719.37 155.23I1764 Trust 11,149.54 24-Mar-20 Bank of Queensland (TRUST) 181 0.0160 11,238.00 88.46

1,000,000.00 1,007,934.25 7,934.25

TRUST INVESTMENT

Investment Details AmountUnrestricted Investments 4,944,809.98Internally Restricted Investments:

- General Fund 17,471,726.84Externally Restricted Assets

- Unexpended Grants 5,965,780.45- Unexpended Contributions 53,974.00- Developer Contributions 8,526,703.04- Domestic Waste Management 9,409,141.25- Water Funds 6,056,397.75- Sewerage Funds 7,374,053.35

Other Cash Restrictions:- Trust Fund 235,723.64

Total Investments $60,038,310.30

INVESTMENT RESTRICTIONS


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General Fund 733,533.85 7,296,518.71 7,392,628.43 4,550.62 632,873.51

Trust Fund 330,894.24 9,746.22 27,014.60 313,625.86

Total 1,064,428.09$ 7,306,264.93$ 7,419,643.03$ 4,550.62$ 946,499.37$

Statement Balance Outstanding Deposits

Unpresented Cheques

Cash Book Balance

953,221.20$ 30,900.72$ 37,622.55$ 946,499.37$

Amount

733,533.85

7,296,518.71

(7,392,628.43)

(4,550.62)

632,873.51

Additional details:Unpaid Accounts in the Office amount to 269,526.37 Limit of Overdraft arranged with the Bank 500,000.00 Limit of Overdraft authorised by Auditor's Certificate 18,370,000.00

632,873.51

313,625.86

Add: Receipts for period ended

Less: Payments for period (subect to Warrant)

Less: Bank fees

Total (cash account)

Total

GENERAL FUND SUMMARY

Details

Opening Balance (cash account)

628,841.34

RECONCILIATION STATEMENT

Fund

General Fund

324,379.86 Trust Fund

30,300.72

600.00

26,268.55

11,354.00

TRANSACTION SUMMARY

Opening Balance Receipts Received Payments Made Bank Fees Closing BalanceFund


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DetailsPaid Subject to Confirmation

General FundCheques 85,415.80 Bank Charge 4,550.62 EFT Transfers 3,653,212.63 Investment Transfers 3,650,000.00 Payroll 4,000.00 Trust FundCheque 27,014.60 Total 7,424,193.65$

Eric GrothGENERAL MANAGER

services as to prices, computations on costings and the amount due for payment.

WARRANT NO. FEBRUARY 2020

I CERTIFY that this Warrant, covering amounts totalling Seven million, four hundred andtwenty-four thousand, one hundred and Ninty-Three dollars and Sixty-Five cents ($7,424,193.65) was submitted to the Ordinary Meeting on the 18th March 2020, and that the amounts are recommended to the Council for confirmation of payment.

This Warrant, a copy of which was submitted to each member of the Council on the 18thMarch 2020, has been checked, fully supported by vouchers and invoices submitted, and has been certified as the receipt of goods and/or rendition of


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Planning Environment and Development Committee Meeting Report

ITEM 1 Planning Environment and Development Committee Report MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Manager Governance and Legal POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 2.4.5 Implement and advocate for planning strategies and systems that are

streamlined to foster and encourage the establishment of new business. Operational Plan 2.4.5.1 Provide efficient and effective application, assessment and certification

services in accordance with relevant legislation policy and regulation. ATTACHMENTS Planning Environment and Development Committee Meeting Minute – 4 March

2020 OFFICER’S RECOMMENDATION: That Council note that all items of the Planning Environment and Development Committee Meeting held on 4 March 2020 were dealt with by the Committee within its delegated powers. PURPOSE The Minutes of the Planning Environment and Development Committee Meeting held on 4 March 2020 were dealt with by the Committee within its delegates powers. As a result, no committee recommendations are submitted to Council for determination in accordance with the delegations set out in the Instrument of Delegations relating to the function and power of the Committee. Tim Muldoon ACTING DIRECTOR CORPORATE AND COMMUNITY SERVICES


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PLANNING ENVIRONMENT AND DEVELOPMENT COMMITTEE MEETING MINUTES of Gunnedah Shire Council held on Wednesday 4 March 2020 in the

Council Chambers, 63 Elgin Street, Gunnedah commencing at 4:00pm

1. COUNCILLOR PRESENT APPROVED LEAVE OF ABSENCE

ABSENT

J Chaffey X JR Campbell X C Fuller X OC Hasler X R Hooke X A Luke X D Moses X M O’Keefe X RG Swain X STAFF General Manager (E Groth) X Acting Director Corporate and Community Services (T Muldoon) X Director Planning and Environmental Services (A Johns) X Director Infrastructure Services (J Bartlett) X Chief Financial Officer (D Connor) X Project Manager (C Formann) X

MOTION Moved Councillor R HOOKE Seconded Councillor C FULLER 2. DECLARATIONS OF INTEREST

COUNCILLOR ITEM REPORT P SNP LSNP RC REASON Nil. STAFF ITEM REPORT P SNP LSNP RC REASON Nil.

P – Pecuniary SNP – Significant Non Pecuniary LSNP – Less than Significant Non Pecuniary RC – Remain in Chamber during consideration/discussion of item ITEM 1 Development Application No. 2020/001 – Construction of new above ground Water Storage

Tank (247,478 Litres) – Lot 7035 DP1029310 – 2 View Street, Gunnedah MEETING Planning, Environment and Development Committee – 4 March 2020 DIRECTORATE Planning and Environmental Services AUTHOR Senior Development Officer POLICY Nil LEGAL Environmental Planning and Assessment Act, 1979 Gunnedah Local Environmental Plan, 2012

Gunnedah Development Control Plan, 2012 FINANCIAL Nil


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PLANNING ENVIRONMENT AND DEVELOPMENT COMMITTEE MEETING MINUTES 4 March 2020

Page 2 of 9

STRATEGIC LINK Community Strategic Plan 2.4.5 Implement and advocate planning strategies and systems that are streamlined to

foster and encourage the establishment of new business. Operational Plan

2.4.5.1 Provide efficient and effective application, assessment and certification services in accordance with relevant legislation policy and regulation.

ATTACHMENTS Nil 1.03/20P COUNCIL RESOLUTIONS:

That the Development Application No. 2020/001, for the construction of a 247,478 Litre above ground Water Storage Tank, at Lot 7035 DP1029310 – 2 View Street, Gunnedah be approved subject to the following conditions of consent:

A. THAT DEVELOPMENT CONSENT BE GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

A1. The proposed development shall be carried out generally in accordance with the details set out in the following: Development Application form lodged 15/01/2020; Statement of Environmental Effects, prepared by George Avard, dated 18/12/2019; and Submitted plans:

Prepared by Stewart Surveys Pty Ltd, Gunnedah Showground Site Plan; Supporting Documentation:

Water Tank Brochure, prepared by Pioneer Water Tanks; except as otherwise provided by the conditions of consent. Reason: To ensure compliance with application and plans.

B. PRESCRIBED CONDITIONS

Note: The following conditions are prescribed conditions and may or may not relate directly to this

development. B1. Compliance with Building Code of Australia and insurance requirements under the Home Building Act

1989

(cf clauses 78 and 78A of EP&A Regulation 1994) (1) For the purposes of section 4.17 (11) of the Act, the following conditions are prescribed in

relation to a development consent for development that involves any building work: (a) that the work must be carried out in accordance with the requirements of the Building

Code of Australia, (b) in the case of residential building work for which the Home Building Act 1989 requires

there to be a contract of insurance in force in accordance with Part 6 of that Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.

(1A) For the purposes of section 4.17 (11) of the Act, it is prescribed as a condition of a

development consent for a temporary structure that is used as an entertainment venue, that the temporary structure must comply with Part B1 and NSW Part H102 of Volume One of the Building Code of Australia.

(2) This clause does not apply:

(a) to the extent to which an exemption is in force under clause 187 or 188, subject to the terms of any condition or requirement referred to in clause 187 (6) or 188 (4), or

(b) to the erection of a temporary building, other than a temporary structure to which subclause (1A) applies.


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http://legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dact%20AND%20Year%3D1989%20AND%20no%3D147&nohits=y




Page 3 of 9

(3) In this clause, a reference to the Building Code of Australia is a reference to that Code as in

force on the date the application is made for the relevant: (a) development consent, in the case of a temporary structure that is an entertainment

venue, or (b) construction certificate, in every other case.

Note. There are no relevant provisions in the Building Code of Australia in respect of

temporary structures that are not entertainment venues. Reason: To ensure compliance with the statutory requirements.

B2. Erection of signs (1) For the purposes of section 4.17 (11) of the Act, the requirements of subclauses (2) and (3) are

prescribed as conditions of a development consent for development that involves any building work, subdivision work or demolition work.

(2) A sign must be erected in a prominent position on any site on which building work, subdivision

work or demolition work is being carried out: (a) showing the name, address and telephone number of the principal certifying authority

for the work, and (b) showing the name of the principal contractor (if any) for any building work and a

telephone number on which that person may be contacted outside working hours, and

(c) stating that unauthorised entry to the work site is prohibited. (3) Any such sign is to be maintained while the building work, subdivision work or demolition work

is being carried out, but must be removed when the work has been completed. (4) This clause does not apply in relation to building work, subdivision work or demolition work

that is carried out inside an existing building that does not affect the external walls of the building.

(5) This clause does not apply in relation to Crown building work that is certified, in accordance

with section 6.28 of the Act, to comply with the technical provisions of the State’s building laws.

(6) This clause applies to a development consent granted before 1 July 2004 only if the building

work, subdivision work or demolition work involved had not been commenced by that date. Note. Principal certifying authorities and principal contractors must also ensure that signs

required by this clause are erected and maintained (see clause 227A which currently imposes a maximum penalty of $1,100).

Reason: To ensure compliance with the statutory requirements.

C. PRIOR TO COMMENCEMENT OF BUILDING WORKS

C1. Prior to the commencement of any building works the developer is to apply to an Accredited Private

Certifier or Council for a Construction Certificate for the erection of the building. NO BUILDING WORKS SHALL COMMENCE WITHOUT FIRST OBTAINING A CONSTRUCTION CERTIFICATE. Reason: To meet statutory requirements.


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Page 4 of 9

C2. Prior to work commencing appropriate measures are to be implemented in relation to erosion and

sediment control. Such measures are to be maintained during the construction of the development in accordance with Council’s Gunnedah Development Control Plan 2012. Reason: To ensure erosion and sediment control on the development site.

D. PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

D1. Prior to the issuing of a Construction certificate, the Developer shall obtain from Council approval under Section 68 of the Local Government Act, 1993 to: (a) Carry out stormwater drainage works Note: All works are to be carried out by an appropriately licensed contractor in accordance with NSW

Code of Practice for Plumbing and Drainage-2006. Reason: To ensure environmental health standards are met.

E. GENERAL

E1. Colours and textures of materials of the water tank shall be non-reflective and as such will not conflict

with the existing landscape. Reason: To ensure visual amenity of the area is maintained.

E2. No permanent structures are to be placed on any easement.

Reason: To ensure legal requirements.

F. DURING CONSTRUCTION WORKS

F1. Inspections by Council

48 hours prior to the covering of the following works, Council shall be notified by the licensed builder, owner builder or licensed plumber/drainer that the following works are ready for inspection: (a) stormwater drains (b) stormwater absorption trenches (c) Final inspection of water plumbing, sanitary drainage and stormwater drainage. (NB) An accredited certifier may not be substituted for Council in respect of these inspections, as

Council remains the sole responsible authority for these matters. Reason: To ensure compliance before, during and after construction.

F2. A stamped copy of the development consent, the approved plans and specifications are to be kept at

the construction site at all times during the construction period. Reason: To ensure compliance with approved application and plans.

F3. The storage of all building materials shall be confined within the boundaries of the allotment.

Reason: To ensure site safety.

F4. It is the responsibility of the developer to provide the water allocation for the ‘minimum water fill

required after build’, required during developer works. No water for the purposes of this construction requirement is to be sourced from Council’s water supply services onsite. Reason: To ensure legal requirements.


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Page 5 of 9

F5. The stormwater overflow from the proposed tank is to:

be drained through an adequately sized underground, piped system to the kerb and gutter in View Street. Drainage lines are to be contained within the boundaries of the development lot; OR

be discharged to the kerb and gutter in View Street, via an open vegetated, earth channel of adequate size to the property boundary and a piped system across the footpath, into the kerb.

Council’s Infrastructure Services Department are to be notified of the selected method of drainage as well as be consulted and approve an appropriate sizing for either stormwater piped or earth channel.

Reason: To ensure satisfactory drainage whilst ensuring that the surface water is not diverted onto adjoining properties.

F6. Excavations and backfilling

All excavations and backfilling associated with the erection or demolition of a building must be executed safely and in accordance with appropriate professional standards and must be properly guarded and protected to prevent them from being dangerous to life or property.

Reason: To ensure compliance.

F7. Protection of public places

If the work involved in the construction of the tank: (a) is likely to cause pedestrian or vehicular traffic in a public place to be obstructed or rendered

inconvenient, or (b) building involves the enclosure of a public place, a hoarding or fence must be erected between

the work site and the public place. If necessary, an awning is to be erected, sufficient to prevent any substance from, or in connection with, the work falling into the public place. The work site must be kept lit between sunset and sunrise if it is likely to be hazardous to persons in the public place. Any such hoarding, fence or awning is to be removed when the work has been completed.

Reason: To ensure site safety.

F8. Work on the development shall be limited to the following hours to prevent unreasonable disturbance

to the amenity of the area:- Monday to Friday - 7.00am to 5.00pm; Saturday - 8.00am to 1.00pm if audible on other residential premises, otherwise

7.00am to 5.00pm; No work to be carried out on Sunday or Public Holidays. Note: The builder shall be responsible to instruct and control sub-contractors regarding the hours of

work. Council will exercise its powers under the Protection of the Environment Operations Act, 1997, in the event that the building operations cause noise to emanate from the property on Sundays or Public Holidays or otherwise than between the hours detailed above. Reason: To ensure amenity of the neighbourhood is maintained.

G. PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

G1. Use of the tank is not to occur until all work has been completed, the conditions of consent satisfied

and an Occupation Certificate issued by the Principal Certifying Authority. Reason: To meet statutory requirements.


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Page 6 of 9

MOTION Moved Councillor A LUKE Seconded Councillor R HOOKE

COUNCILLOR COUNCILLORS FOR

COUNCILLORS AGAINST

COUNCILLORS ABSENT

COUNCILLORS DECLARING AN

INTEREST JR Campbell X J Chaffey X C Fuller X OC Hasler X R Hooke X A Luke X D Moses X M O’Keefe X RG Swain X

PURPOSE This Development Application is being referred to Council for determination as the development occurs on Crown Land managed by Gunnedah Shire Council.

Applicant: Gunnedah Show Society, Owner: Department of Lands (Gunnedah Shire Council, as Trust Managers), Property Description: Lot 7035 DP 1029310, 2 View Street, Gunnedah

Proposed Development The development application is seeking consent for the construction of a 247,478 Litre above ground water storage tank, which will capture stormwater runoff from previously constructed stables, at the Gunnedah Showgrounds.

Figure 1 – Site Location


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Page 7 of 9

Figure 2 – Site Plan COMMENTARY Issues 4.15(1)(a)(i) the provisions of any environmental planning instrument Gunnedah LEP, 2012 The development site is zoned RE1 Public Recreation, under the provision of the Gunnedah Local Environmental Plan, 2012 (GLEP 2012). The following GLEP 2012 clauses are applicable to the development: 6.5 – Essential Services The development site has provision of Council’s water, sewer and stormwater services. There is an electrical service connection to the site. However, the development is not expected to require electrical services. The site has frontage to View Street and South Street as suitable access to a public road for vehicle and pedestrian access. State Environmental Planning Policies (SEPPs) State Environmental Planning Policy No. 44 – Koala Habitat Protection (SEPP 44) The development site has previously been assessed under the provision of SEPP 44. The site has not been identified as being potential or core Koala Habitat. State Environmental Planning Policy No. 55 – Remediation of Land (SEPP 55) The site is currently operated as the Gunnedah Show Grounds. The proposed development does not propose a change to land use of the site. Hence, no further investigation was required. State Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017 The development proposal does not include the removal of any trees or vegetation from the site.


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State Environmental Planning Policy (Infrastructure) 2007 The development will require the demolition of two existing stables as they are located within the footprint of the proposed tank. These stables are to be demolished as exempt development, under the provisions of the State Environmental Planning Policy (Infrastructure) 2007, as the demolition works are set to be undertaken on behalf of Council. Hence, the demolition works was not required to form part of this development. 4.15(1)(a)(iii) provisions of any development control plan Gunnedah Development Control Plan 2012 (Gunnedah DCP) 1.7.1 – Notified Development Applications The development was considered to have minor or nil impact on the adjoining land holders due to the distance from adjoining residential developments and the activities on adjoining land. Hence, the development application did not require notification to the adjoining land holders. 6.2 – Parking Requirements The development does not generate any additional demand for onsite parking space with no additional vehicle movements to or from the site. 6.3 – Landscaping There is no obligation for landscaping around the tank. The tank will be located over 110 metres from the nearest public frontage, with limited visual impact. The tank is not to be constructed of reflective material to limit its visual impact on adjoining land holders. 6.6.1 – Environmental Effects The development is expected to have little environmental impacts with the tank storing water captured from the roof of adjoining stables. The tank will have no ongoing noise generation, waste generation and will not create any odours or emissions. There are no ongoing environmental impacts that need to be mitigated. 6.6.1 – Erosion and Sediment Control Council’s standard condition will be imposed for sediment and erosion control measures to be implemented during construction. 4.15(1)(b) the likely environmental impacts on the natural and built environments and social and economic impacts in the locality Context & Setting The development site is Council’s showground precinct. The development site contains, show arenas, playing fields, pavilions, amenities blocks, horse stables, recreation facilities and caravan parks. The adjoining allotments contains the Gunnedah High School, PCYC and TAFE campuses and there are a number of dwellings along the Western boundary of the site. Due to the size of the site and the position of the tank within the site, it is not expected that the development will have a negative impact on the surrounding locality. Water Stormwater overflow from the water storage tank will need to be disposed of to kerb and gutter in View Street via an open earth drain or piped system. The developer is to make an application under S68 of the Local Government Act 1993, for consent and required method of disposal. Noise & vibration The development will not result in any noise and vibration with the exception of the construction phase. Council’s standard hours of operation will be imposed during construction works.


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S4.15(1)(c) Suitability of the Site The proposed development is consistent with the existing and future development in the locality. The development has access from a public road and Council’s utility services are available to the site. The site is not identified as being subject to flood or bushfire and does not contain an item of heritage significance. The site is considered to be suitable for the development. 4.15(1)(d) any submissions made in accordance with this Act or the regulations The Development Application did not require notification under the provisions of the Gunnedah Development Control Plan 2012. Council’s Community Participation Plan 2020 (CPP) had not been adopted at the time this development application was received. However, there is no obligation within this plan that required for the notification or advertisement of this project. 4.15(1)(e) the public interest The development was not regarded as being integrated or designated development and did not require referral to any external Federal or State Government agencies. There are no relevant planning studies, strategies or management plans that are applicable to the proposed development. Conclusion The Development Application is seeking consent for the construction of a water storage tank with a capacity of 247,478 Litres, which will capture stormwater from the existing stable roof. The application has been assessed under the provision of the Environmental Planning and Assessment Act 1979. The evaluation of this Development Application has concluded that the proposed development is compliant with the legislative requirements for this development. As per the recommendation of this report, it is concluded that Development Application No. 2020/001, at 2 View Street, Gunnedah Lot 7035 DP 1029310, should be approved subject conditions. There being no further business the meeting concluded at 4:02pm. Councillor J Chaffey MAYOR


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Notice of Motion

ITEM 1 Councillor Meeting Attendance MEETING Ordinary Meeting – 18 March 2020 DIRECTORATE General Managers Office AUTHOR Councillor C Fuller POLICY Nil LEGAL Local Government Act 1993 FINANCIAL Nil STRATEGIC LINK Community Strategic Plan 1.2.1 Foster a strong organisational culture which strives for best practice

and continued improvement in all operations. Operational Plan 1.2.1.7 Ensure the existence and implementation of strategies, systems and

processes to review and continually improve Council operations. ATTACHMENTS Nil NOTICE OF MOTION: That Gunnedah Shire Council place in the Local Paper attendance of all Councillors’ attendance at Council meetings.

Councillor C Fuller


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ORDINARY MEETING - Gunnedah Shire Council

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