ORDINARY MEETING AGENDA 23 June 2020

ORDINARY MEETING AGENDA

23 June 2020

Goolgowi Council Chambers

9-11 Cobram Street, Goolgowi

_______________________________

Ordinary Meeting Agenda

23 June 2020 3

TABLE OF CONTENTS

1. Present ...................................................................................................................... 5

2. Apologies .................................................................................................................. 5

3. Declaration of Pecuniary and Conflicts of Interest ................................................ 5

4. Confirmation of the Previous Minutes .................................................................... 5

Ordinary Council Meeting 19 May 2020 5

5. Business Arising ...................................................................................................... 5

6. Motions & Questions (notice given) ........................................................................ 5

7. Presentations/Public Addresses (where scheduled) ............................................. 5

8. Mayoral Report ......................................................................................................... 7

8.1 Recent Mayoral Activity .............................................................................................. 7

9. Delegates Report ...................................................................................................... 9

10. General Managers Report ........................................................................................ 9

10.1 Ongoing Action from Previous Business Papers ......................................................... 9 10.2 Precis of Correspondence ........................................................................................ 12 10.3 Local Roads and Community Infrastructure Program................................................ 13 10.4 Infrastructure Report ................................................................................................. 16 10.5 Hillston Aerodrome Pavement Investigation ............................................................. 25 10.6 Water and Sewer Telemetry Update ......................................................................... 27 10.7 Water and Sewer Assets Project .............................................................................. 29 10.8 Investigation of Bore 5 (Hillston) Update ................................................................... 31 10.9 Plant Report ............................................................................................................. 34 10.10 Plant Replacement ................................................................................................... 35 10.11 Major Plant Tender ................................................................................................... 36 10.12 Development Applications May 2020 ........................................................................ 37 10.13 Development Application Modification 2016/043 - Storage dam and retention dam .. 38 10.14 Adoption of Carrathool’s Draft Local Strategic Planning Statement........................... 57 10.15 Finance Report – Statement of Bank Balances – May 2020 ..................................... 58 10.16 Finance Report – Investments Schedule – May 2020 ............................................... 60 10.17 Review of Information Guide ..................................................................................... 62 10.18 Adoption of the Operational Plan for 2020/21, including the General Rate Levy and

Fees & Charges. ....................................................................................................... 63 10.19 Risk Management Plan ............................................................................................. 70 10.20 Economic Development Officer Report – May - 2020 ............................................... 71

11. Committee Reports ................................................................................................ 74

12. Next Meeting ........................................................................................................... 74


23 June 2020 4

Definitions

Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Information Item: Document provided as background information (not part of report)

Separately Circulated: Document provided as background information (separate document/booklet)

Council's Vision & Goals Motto

Council's Motto is: "Promoting our future through diversity" Vision

Council's vision reflects what we are trying to achieve: "Carrathool Shire Council's VISION is to protect and promote quality of life in harmony with economic development and environmental sustainability." The vision is the long term planning focus of council. Mission

Council's mission reflects what we will do to achieve the vision: "Council's MISSION is to provide the community of Carrathool Shire with cost effective works, services and planning." Council's mission is council's medium term planning focus. Values

We value:

o Honest, open, objective and accountable decision making;

o Our diverse communities;

o Responsiveness to community needs

o Open, fair and practical business relationships;

o Cost effective and commercially competitive service delivery, and

o Continuous improvement and best value in everything we do


23 June 2020 5

ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE GOOLGOWI COUNCIL CHAMBERS TUESDAY, 23 JUNE 2020 COMMENCING AT 10.00 AM

Recording of Meeting This Council Meeting is being recorded. By speaking at the Council meeting you agree to being recorded. Please ensure that, if and when you speak at this meeting, you are respectful to others and use appropriate language at all times. Carrathool Shire Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available on Council’s website.

Please ensure that mobile phones and other electronic devices are turned off or are in silent mode for the duration of the meeting.

1. Present

2. Apologies

3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member of a council or committee has a pecuniary interest in any matter before the council or committee, he/she must disclose the nature of the interest to the meeting as soon as practicable and must not be present at, or in sight of, the meeting, when the matter is being discussed, considered or voted on. A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of financial gain or loss (see sections 442 and 443 of the Local Government Act 1993). A non-pecuniary interest can arise as a result of a private or personal interest which does not involve a financial gain or loss to the councillor or staff member (eg friendship, membership of an association, or involvement or interest in an activity). A councillor or staff member may elect to leave the Council Chambers during consideration of the matter.

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 19 May 2020

5. Business Arising

6. Motions & Questions (notice given)

7. Presentations/Public Addresses (where scheduled)


23 June 2020 6

Parts of the Meeting that can be Closed to the Public

Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

a) The discussion of any of the matters listed below, or

b) The receipt or discussion of any information so listed

Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors).

(b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law.

(f) Matters affecting the security of the Council, Councillors, Council Staff or Council property.

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

(h) Information concerning the nature and location of a place or an item of aboriginal significance on community land.

(i) Alleged contraventions of any code of conduct requirements applicable under section 440.

A Council or Committee of the Council may allow members of the public to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed. A meeting is not to remain closed during the discussion of anything referred to in the above list except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest. The grounds on which part of the meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting. The grounds must specify the relevant provision of Section 10A(2), the matter that is to be discussed during the closed part of the meeting, and the reasons why part of the meeting is being closed.


23 June 2020 7

8. Mayoral Report

8.1 Recent Mayoral Activity CM:PLAN:SCBP

Author: Mayor

Purpose: To inform Council of recent activity by the Mayor

Background

A reasonably quiet month again due to restrictions imposed by the COVID-19 issues. It is still worth noting there are no cases of the virus within our shire and that the staff were able to continue to provide service to our community. On 10 June the Hon Adam Marshall, Minister for Agriculture and Western NSW visited our shire to announce that funds had been provided to Council for the Stan Peters Oval upgrade, and community applications that were also successful included the Hillston CWA and the Goolgowi Ex Servicemen’s Club. It was a good opportunity to showcase the facilities that had been upgraded around Hillston with various government grants and discuss several projects and issues relevant to our shire and I believe gain the support of the Minister for these concerns. Issues raised included:

Stronger Country Communities Round 3 This I believe is now in hand and Council has been assured it will receive the full amount of the funds for our L.G.A. Lake Woorabinda The minister went to the lake and various concerns were raised regarding the benefit of the lake to our residents and issues being encountered in an attempt to obtain water for the lake. Jacksons Bridge An inspection of the bridge was undertaken and I believe support was forthcoming for a funding application to replace the bridge. It is noted the importance of having a design and cost available should funding be available at short notice. Hillston Bypass There was discussion regarding how best to fund, or find a solution to the issues surrounding the heavy vehicle route and the impact on the main street areas of Hillston. The Minister also took away short information briefs on, the medical issue/doctor concerns in Hillston and said he would follow up to see if any further assistance could be made available to Council. The potential upgrade of Bore 5 at Hillston and the possibility of using bores to provide water for roadworks in the whole of the shire area. Overall, I believe the visit was constructive and a good relationship developed.

Financial implications

Nil

Statutory implications (Governance including Legal)

Nil

Policy implications

Nil


23 June 2020 8

Risk implications

Nil

Community Strategic Plan

Nil

Recommendation: That Council note the activity report of the Mayor for May/June 2020.


23 June 2020 9

9. Delegates Report

Nil

10. General Managers Report

10.1 Ongoing Action from Previous Business Papers GOV:MCCC:CR

Author: General Manager

Purpose: To update Council on ongoing action from previous Business Papers

Background

1045/20.08.19 – Hillston Common Responsible Officer: GM

DECISION ACTION TAKEN

1045/20.08.19 – Council renegotiate with the Department of Industry regarding the water licence of 972ML currently held by the Hillston Common Trust, being transferred to Council should it resolve to become the land manager of the land under the Crown Lands Act 2016.

Jurisdiction has changed to Griffith Crown Lands Office – letter written to Group Leader requesting transfer to Council of land and water under Crown Land Management Act provisions. Additional information to come regarding use.

1092/17.09.19 – Hillston Caravan Park Responsible Officer: GM


Council develop a strategic management plan for the Hillston Caravan Park.

Draft prepared to Council meeting July 2020.

1105/17.09.19 – Fixing County Bridges Funding Responsible Officer: DIS


Council negotiate with the RMS regarding the design and funding for the construction of the bridge over the Lachlan at Hillston.

Funding provided in 20/21 budget for design. Quotes to be expedited.

1159/19.11.19 – Council Water Supply Update Responsible Officer: DIS


Council seek quotes to carry out condition assessments of all Council bores and provide Council with an assessment report.

Information regarding hydrologists received from DPI water. Quotes received, report to June meeting.

1191/17.12.19 – Stormwater Asset Assessment Responsible Officer: MIS


A follow up report be presented to Council once costings are finalised for the cleaning stage.

Quote received budgeted 20/21.


23 June 2020 10

1192/17.12.19 – Investigation of Bore 5 (Hillston) Update Responsible Officer: MWS


A follow up report to be presented to Council following outcomes and recommendation from Department of Planning, Industry & Environment.

Report June meeting.

Council investigate, seek funding and apply to the relevant authority to sink a new bore to replace bore 5.

1226/18.02.20 – Heavy Vehicle Permit Process Responsible Officer: DIS


Report to Council regarding roads that Council may consider eligible for heavy vehicle routes.

Pending

1258/17.03.20 – Hillston Water Mains Investigation Update Responsible Officer: DIS


1258/17.03.20 – Further reports to be submitted to Council as results known.

115//19.11.19 - A further report be submitted with results from pressure testing in the Hillston CBD.

Will require acoustic testing.

1094/17.09.19 - Council within its own resources complete further investigations into Council’s water system in the High Street area to determine a further course of action.

Ongoing subject to acoustic results.

1303/19.05.20 – Floodplain Management Grants Responsible Officer: MWS


Council approve a new flood study for Rankins Springs township under the next round of floodplain management grants and assemble a Rankins Springs Flood Committee should the application be successful.

Co-contribution funding involved in 20/21 budget

1305/19.05.20 – Request to go to Tender – Bitumen Supply Services Responsible Officer: DIS


Council select the open tender method and report back to Council with a summary of bitumen tenders for the July meeting.

Advertised closing 23 June 2020

1307/19.05.20 – Request to Approve Application for Lower Speed Limit on The Springs Road Responsible Officer: DIS


Council apply to the required regulatory authorities for approval of the 70km/h speed zone.

Pending


23 June 2020 11

1308/19.05.20 – Request to go to Tender – Linemarking Services Responsible Officer: DIS


Council select the open tender method and report back to Council with a summary of Linemarking tenders for the July meeting.

Advertised closing 23 June 2020


Nil


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the update on action report for June 2020.


23 June 2020 12

10.2 Precis of Correspondence GOV:MGS:AGS


Purpose: Matters for consideration by Council

Information Items: 10.2.1 - Letter of request - Hillston Hook Line & Sinker Fishing Festival 10.2.2 - Letter of request –CWA Goolgowi Branch

10.2.1 Hillston Hook Line and Sinker

Requesting Council Sponsorship for the event to be held in August 2020. Asking for sponsorship of $500 and assistance with the garbage truck for the clean-up.

Recommendation: For Council determination.

10.2.2 Country Women’s Association of NSW – Goolgowi Branch

Requesting assistance to clear sewer blockage at the Cobram Street building. Council staff have looked at the issue and after some investigation were unable to quickly clear the blockage. It is also suggested that the problem is quite extensive and would require several hours to complete and possibly pipe and other materials, and use of Council plant.

Recommendation: For Council determination.


23 June 2020 13

10.3 Local Roads and Community Infrastructure Program GS:PRO:LRCI


Purpose: To inform Council of a future funding round from the Commonwealth Government “Local Road and Community Infrastructure Program” (LRCI)

Background:

The Commonwealth Government has announced a $500 million program to assist local economies. From 1 July 2020 Councils will be able to access funding to support priority local road and community infrastructure projects. The allocation made to Carrathool Shire is $1,456,711. The amount has been calculated using a similar process to Roads to Recovery and F.A.G’s i.e. Road length and population based on the recommendation of the Local Government Grants Commission. As long as the projects are eligible local roads or community infrastructure projects they should receive funding. Construction, maintenance and improvements meet the criteria. Councils will need to demonstrate the projects are additional to pre COVID-19 works programs for 2020/21. If a project is brought forward from a future works program it will be eligible for funding. The Department of Infrastructure, Transport, Regional Development and Communication will consult with Councils to finalise implementation of the program. Council will then be asked to identify local projects in the area. As Council is aware there are a variety of projects approved under the $1,000,000 Drought Community Program, all expected to be funded by December 2020. Council has also been informed that all but one of the Stronger Country Communities Fund Round Three have been unsuccessful. A letter has been written to the Hon Adam Marshall in his capacity as Minister for Western NSW to seek feedback as to why only one project was successful and what other community projects were approved, at this point in time the announcement of the projects has been embargoed by the State Government. The Stan Peters Oval Project $197,000, was the successful project - goal posts, fencing, LED scoreboard and spectator seating. Projects that were not approved:

Hillston Hall - Amenities Upgrade $ 83,000 Cabin Refurbishment - Hillston $175,000 Carrathool Hall - Amenities Upgrade $ 51,000 Goolgowi Oval - Amenities $148,000 Goolgowi Pre-School $ 60,000 Goolgowi Skate Park - Amenities $ 50,000 TOTAL $567,000 On 10 June announcements were made that the Hillston CWA had received a grant of $85,000 and that the Goolgowi Ex-Servicemen’s Club had also received approximately $165,000 – leaving a balance within our Local Government area of around $320,000 to be allocated. Discussion with the Office of the Deputy Premier indicate agreement could easily be reached to fund the Goolgowi Skate Park Amenities and the Goolgowi Oval Amenities, both these projects amount to a total of $200,000, leaving $120,000 to be allocated. It may be possible for negotiation to see an approval of the Carrathool Hall Project and the Goolgowi Pre-School project. Given the allocation of funds to the community groups the Caravan Park Cabin project will not be funded. Should Council wish to introduce any or all of the above in a funding application to the LRCI program the projects are scoped and would only require an update of the quotation, which are now over six months old. More complete information regarding the status of the projects will be available at the July meeting. A continual problem encountered by Councils on such funding applications is


23 June 2020 14

that the amount of time taken by the funding body to assess and approve the funding invariably results in the quotes being outdated by the time construction can commence, this results in Council having to fund the shortfall or build in a reasonable contingency factor to address this issue. Council has for some time debated the future direction of the Real Café in Hillston with the following resolution 1208 coming from the December 2019 meeting. “that Council approve the works required to restore the Cordatos Building to a base level of functionality and safety.” This funding would be the ideal opportunity to address this issue, and staff will progress this project should Council agree to the use of funds. Possibly the best way in which to progress the restoration of the café is to call tenders for the work needed on the building, this will give a definitive cost for the works to bring it to satisfactory standard. Once this is known if Council wishes to proceed the balance of the funds can be allocated against infrastructure and roads. The Director Infrastructure Services has been asked to provide information as to roadworks he believes will compliment Council’s works program, this will be to the July Council meeting. Council will also be aware that the Roads to Recovery Program is a five year program finishing in 2023/24. Council has been allocated $7,283,555 over the life of the program. Block grant funding for regional roads will continue at around $1,600,000 exclusive of any repair program grants. The local roads component of the Financial Assistance Grant continues at around $2,400,000 per annum. Opportunity may exist for Fixing Country Roads money which is a competitive exercise. According to documentation available the base criteria known at this stage are:

• Local road and community infrastructure projects that being construction, maintenance and or improvements to Council owned assets (including natural assets) that are generally accessible to the public.

• The projects need to deliver benefits to the community, such as improved accessibility, visual amenity and safety benefits.

• Council will need to demonstrate the projects are additional to its pre COVID-19 works program for 2020/2021. Projects brought forward from future works programs will be eligible for funding.

• All work associated with the projects are to be completed by 30 June 2021 for Council to receive full funding.

Examples of eligible road projects could include works associated with:

• Traffic signs

• Traffic control equipment

• A bridge or tunnel

• A facility off the road used by heavy vehicles in connection with travel on the road

• Facilities off the road that support the visitor economy

• Roadwork and sidewalk maintenance, where additional to normal capital work schedules. Examples of eligible community infrastructure include:

• Closed circuit TV

• Bicycle and walking paths

• Painting or improvement to community facilities

• Repairing and replacing fencing

• Improved access to community facilities and areas

• Landscaping improvements, beautification works, tree planting

• Picnic shelters and BBQ facilities at community parks

• Playgrounds and skateparks

• Noise and vibration mitigation measures

• Off road car parks (at sporting grounds or parks).


23 June 2020 15

No doubt there are many projects Council may wish to nominate to allow staff to adequately cost prior to further consideration at the July and or August meeting of Council. At this stage the Department of Infrastructure, Transport, Regional Development and Communications will continue to consult with Local Government Organisations to finalise implementation arrangements – which at the time of writing this report are unknown. From a management perspective it is important that Council nominate projects for consideration at this time, proper planning and scoping of projects allows for efficient delivery to comply with the nominated time frames allowed to undertake the works. These can then be formally approved by Council and submitted for approval to the funding body, as well as allowing for any consultation with the community that may be useful. Whilst Council has at this stage received preliminary advice regarding the program, which includes the funding amount final guidelines are yet to be provided.


As the program is fully funded and not requiring a contribution from Council, consideration must be given to sound sustainable projects that will serve the community into the future.


Nil

Policy implications

Nil

Risk implications

It is essential that nominated projects are properly scoped prior to submission to the funding body. An inadequately scoped and costed project will result in either Council being requested to contribute to the project to complete it or potentially the project not being funded.


Theme 2: Infrastructure for a sustainable future

Recommendation: That Council:

1. note the preliminary advice informing Council of the potential availability of $1,456,111 in funding under the Local Road and Community Infrastructure Program (LRCI).

2. seek tenders for the works required to comply with Council resolution number 1208 “that Council approve the works required to restore the Cordatos Building to a base level of functionality and safety” with a view to fund under the LRCI program, using the open tender method in accordance with the Local Government (General) Regulation 2005.

3. nominate potential projects for scoping and costing to develop projects that Council approve at a later meeting for submission under the funding proposal.


23 June 2020 16

10.4 Infrastructure Report RD:IR

Author: Director Infrastructure Services

Purpose: To Summarise Infrastructure Services Activities for May 2020

Attachment: Register of Roads Maintenance – May 2020 Goolgowi Sewer Main - Location map of recent assessment areas

Background

Reporting Period 01 May 2020 to 29 May 2020

The Infrastructure Report is provided for Council’s information. Maintenance Reporting

Local Roads A summary of the capital works and maintenance activities on Council Local Roads is listed below.

Temporary Pavement Repair (m2)

Replace Signs (ea) Maintenance Grading (cl kms)

Bringagee Road 20 Carrathool Road 6 Arcadia Lane 12

Cahills Road 47 Whealbah Road 4 Barrys Scenic Drive 9.5

Cameron Road 1 Goolgowi 4 Booligal Road 44.9

Carrathool Road 86 Hillston 8 Carnells Road 6

Lachlan River Road 102 TOTAL 20 Kites Road 6.6

Murrumbidgee River Road

98 Guide Posts (ea) McKinley Road 3

Goolgowi 12 Booligal Road 5 Pleasant Valley Road 12

Hillston 134 Carnells Road 5 Wests Road 5

TOTAL 500 Carrathool Road 8 Whealbah Road 56

Edge Repair (m) Greenhills Road 11 TOTAL 155

Merriwagga Road 1340

TOTAL 29 Inspect Regional & Local Roads (ea)

TOTAL 1340

Traffic Counters (ea) Carrathool Shire 6

Routine Bridge Maintenance (ea)

Erigolia Road 1 TOTAL 6

Whealbah Road 1 TOTAL 1 Drainage Repairs (ea)

TOTAL 1 Roadside Repairs (ea) Barrys Scenic Drive 10

Servicing Signs (ea) Kites Road 3 TOTAL 10

Carrathool Road 6 Pleasant Valley Road 3 Vegetation Control (ea)

TOTAL 6 TOTAL 6 Hillston 3

Mowing and Slashing (hect) Stock Grid Maintenance (ea) TOTAL 3

Erigolia Road 32 Wongalea Road 1

Lachlan River Road 10 TOTAL 1

TOTAL 42


23 June 2020 17

Regional Roads A summary of the capital works and maintenance activities on Council Regional Roads is listed below.

Description

244R

Tabbita

Lane

321R

Rankins

Springs

Road

368R The

Springs

Road

501R

Lachlan

Valley Way

80R

Mossgiel

Road

371R Lake

Cargelligo

Road

Temporary Pavement Repair

(m2) 17 426 100 125

Edge Repair (m) 20

Mowing and Slashing (ha) 28

Replace Signs (ea) 2

Maintenance Grading (cl km) 26.80

Inspection (ea) 1 1

RMS Road Maintenance Council Contract A list of general maintenance activities in line with the requirements of the contract is detailed below.

Code Description Unit Accomplishment

101 Prompted Inspection each -

111 Routine Inspection each 6

201 Repair Pothole each 7

202 Repair Pavement Edge m 2

204 Minor Pavement Patch m2 45

311 Control Ground Vegetation Ha 2

339 Collect Roadside Litter and Sweep Roadway km 72

421 Service Toilet each 18

428 Service Rest Area each 20

611 Maintain Non-Pavement Delineation each 6

615 Replace Small Sign each 1

616 Replace Large Sign each 1

Urban Maintenance Parks and Garden Maintenance ongoing as required and as permitted due to wet weather. Aerodrome Inspections have been completed. The following table represents the total man hours spent on each of the listed activities in each town.

Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins

Springs

Total Hours

per Activity

Patching 1110/1150 6 23 29

Footbridge

Maintenance 1200

Drainage & S/Water 1510

Sign Maintenance 1610 1 1

Sign Replacement 1620 2 9.50 11.50

Resealing 4000

Mowing 5100 80 80

Slashing 5200 89 89

Spraying 5300 58.50 58.50


23 June 2020 18

Tree Maintenance 5400 5 185.50 10 20.50 221

Tree Removal 5410 10.50 10.50

Watering 5500 23 23

Weeding 5600 9.50 9.50

Mowing – Stan

Peters Oval 5710

Spraying – Stan

Peters Oval 5730

Watering – Stan

Peters Oval 5740

Weeding – Stan

Peters Oval 5750

Playground

Equipment 5800

Litter Collection 6100 1 21.50 17.50 17.50 12 69.50

Street Sweeper 6200 27.50 27.50

Hand Broom

Gutters 6300 5.50 5.50

Toilets 6400 10 15 19.50 14 12 70.50

Footpath

Maintenance 7100 2 2

Clear Culverts 7100 12 12

Street Maintenance 7200 1 4.50 5.50

Miscellaneous

Items 7500

Playground

Inspection 7510

Office 7520

Town

Improvements 7530

Park

Furniture/Fences 7540 22 44.50 66.50

Total Hours per Town 16 66.50 619 41.50 49 792

Town % of Total Hours 2.02 8.40 78.16 5.24 6.19

Sewer Maintenance

Description

Service

Line

Chokes

Mainline

Chokes Overflows

Pressure

System

Fault

Pump

Station

Fault

New

Connections

Screen

Unit

Faults

Hillston 3

Goolgowi 1

Rankins Springs

Sullage

Totals 4 0 0 0 0 0 0


23 June 2020 19

Water Maintenance

Description Mainline

Breaks

Service

line

Breaks

Pump

Station

Fault

Meters

Replaced

/Checked

New

Connections Other

Hillston 1 10

Carrathool 1

Merriwagga Town 1

Langtree Bore – ML2

ML2 – Goolgowi 3

Goolgowi Potable 5

Goolgowi Raw Town 1

Palmyra 1

Goolgowi Rural

Yoolaroi 2

Bunda 1 5

Goorawin

Rankins Springs Potable

Rankins Springs Raw Town

Melbergen

Rankins Springs Rural

Total 2 18 11 0 0 0

Project Updates: Carrathool Road Pave and Seal 2-coat 14/7mm sealing complete on final 2km section of road heading south from Tabbita Lane. Line marking to be applied late June/early July. Lachlan Valley Way Pave and Seal Final 1.3km of 2-coat seal applied. Line marking to be applied late June/early July. Lachlan River Road Pave and Seal 2-coat sealing complete on 1.6km of road. Line marking to be applied late June/early July. Goolgowi Sewer Mains Assessment Council has completed 1.78kms of sewer mains cleaning and CCTV inspection with RSP Environmental Pty Ltd in the Goolgowi village area. Please refer to Attachment 2 - Location map of the sections where work was undertaken. Council is awaiting detailed reports and CCTV footage at the time of writing this report. This assessment will help to determine the need for any future maintenance and relining work. Goolgowi Potable System Upgrades Council successfully installed and commissioned a new pump system at Goolgowi potable pump station under capital works. This system is designed to accommodate any future growth in the village and have an adequate standby capacity. The work comprised of construction of a new pump shed, pump system, stainless steel pipework, and a control mechanism. Rankins Springs Meter and Pipe Upgrades Council recently carried out work to upgrade pump station water meters and pipework under capital works. Works included Billings Road pump station (R2), Cruickshank pump station (R3) and Chlorinator shed (Whitton stock route) upgrades.


23 June 2020 20

Rankins Springs Pipeline Clearing Council staff have cleared 2.5km of the pipeline from overgrown vegetation between Erigolia and Gulliver’s Road. Further vegetation removal and asset marking is underway and will be completed in the coming weeks. Hillston Water Main Replacement Work is well underway to replace 390meter of old 200mm PVC pipeline with 250mm HDPE Class 16 pipeline from Water Treatment Works (Bore-2) to the Lachlan river road and expected to be completed by 19 June 2020. Hillston Aerodrome The aerodrome pavement testing has been completed and detailed report submitted for the June Council meeting. Floodplain Management Projects

Hillston Floodplain Management Study: Grant No: 2018-19-FM-0009 Milestone 2 is due 3 July 2020 (Hydrology, Hydraulics & Flood Damages Assessment) Milestone 3 is due 29 January 2021 (Draft & Final Flood Study Reports) Milestone 4 is due 28 May 2021 (Consultation & Floodplain Management Options Assessment) Milestone 5 is due 27 August 2021 (Draft & Final Floodplain Risk Management Study & Plan Reports Full grant acquittal is due by 28 November 2021 Hillston Riverbank Stabilisation Works: Grant No: 2019-20-FM-0019 Milestone 1 is due as soon as practicable (Investigation, Preliminary Design and approval) Milestone 2 is due on 3 July 2020 (Detailed Design & Bill of Quantities) Milestone 3 is due on 24 August 2020 (Report Finalisation and Handover) Full grant acquittal is due by 24 September 2020 Department of Planning Industry & Environment have accepted our request for an extension of 6 months because of the COVID19 situation.

Financial Implications

Nil

Statutory Implications (Governance including Legal)

Nil

Policy Implications

Nil

Risk Implications

Nil



Recommendation: That Council note the Infrastructure Report for May 2020.

.


23 June 2020 21

ATTACHMENT


23 June 2020 22


23 June 2020 23


23 June 2020 24


23 June 2020 25

10.5 Hillston Aerodrome Pavement Investigation TT:MAIN:AERO

Author: Director Infrastructure Services

Purpose: To inform Council of the outcome of the geotechnical investigation on the Hillston Aerodrome pavement.

Background

Following a request from the Royal Flying Doctor Service (RFDS) for an exemption to land a heavier aircraft at the Hillston Aerodrome, Council requested a pavement strength test be undertaken. This has been completed and results outlined below. The request by RFDS was for a 6,800kg aircraft with the Civil Aviation Safety Authority (CASA) rating for Hillston being 5,700kg. The investigation was undertaken by Atkin Rowe (geotechnical engineers). The pavement surface was rated as good with no major visible signs of failure. The existing taxiway surface is considered poor and in need on rehabilitation. A simple cross section of the pavement was noted:

➢ Bitumen Layer (35mm-50mm depth) ➢ Base Layer - Silty Gravel (varies 115mm-250mm depth) ➢ Sub-Base Layer – Coarse Clayey Sand (varies 350mm-600mm) ➢ Subgrade – Sandy Clay (600mm-2.0m)

On completion of the compaction testing for the subgrade, a California Bearing Ratio (CBR) value of 4 was obtained. For an aircraft weight of 5,700kg to land a CBR of 5 is required and a pavement thickness of 260mm is required. Technically the runway strength is not adequate for an aircraft with a weight greater than 5,700kg.


For Council to upgrade the pavement strength to accommodate heavier aircraft would involve a substantial cost and would not appear warranted at this time. The taxiway has been identified as poor and a report and costing will be brought back to Council for consideration.


Information regarding Hillston Aerodrome is contained within publications available from CASA. These documents are used by pilots and is noted the runway is rated to max 5,700kg.

Policy Implications

Nil

Risk Implications

The runway is rated to 5,700kg. It would leave Council open to liability should it allow a standing unconditional exemption to operators of heavier aircraft. Naturally a declared emergency, or landings by operators who have indemnified Council for any liability and accept responsibility for runway damage could be considered.




23 June 2020 26


1. note the pavement strength testing undertaken at the Hillston Aerodrome indicates a maximum all up weight for aircraft should not exceed 5,700kg.

2. inform the RFDS of the results of the pavement strength testing, and;

3. inform the RFDS that Council will not consider an exemption to the 6,8000kg aircraft through the use of the runway, and;

4. inform the RFDS should damage occur to the runway, any rectification of said damage will be at RFDS cost.


23 June 2020 27

10.6 Water and Sewer Telemetry Update WS:LIA:RM

Author: Manager Water and Sewer

Purpose: To notify Council of the upgrading of old water and sewer pump stations via the Telemetry system.

Background

A report was requested from Council at the April meeting with regard to the current water pump stations reset arrangement, when faulting occurred. In addition to this costing of the call outs of water and sewer personnel verses the cost of the update of the pumps to the telemetry system, was requested. The intension of installing reset buttons is to reduce the number of trips by Council water crews to manually reset the pump stations when faults occur, thus saving cost and time. Council currently has a telemetry (SCADA) system in place which operates and maintains Councils water and sewer systems. Council has a series of repeater towers installed at strategic locations throughout the Shire to send, receive, store, and transmit radio signals from the main computers and pump stations. Telemetry (SCADA) software has features of control modes used to automatically start and stop plant items, custom control groups designed to perform specific operations, and has the flexibility with access from remote or mobile devices (iPads or computer desktops). Telemetry (SCADA) can provide Council with the flexibility of electronically resetting pump stations in certain circumstances when faults occur. Council currently has 9 (nine) pump stations with the electronic reset button on the telemetry system with 19 (nineteen) without the reset buttons. Council have selected 6 (six) pump stations and have engaged with a contractor, I2R Group to investigate and supply a quote to equip pump stations with an electronic reset button. The cost comparison between installing electric restart buttons on the 6 (six) sites is compared to physically resetting the pumps onsite. See table outlined below:

Description of Work Amount Total

Total estimated capital cost to install and commission reset buttons for six (6) sites

$48,594.58 $ 48,594.58

Average Labour cost to physically reset onsite (figure over the last 12-month period)

$6,726.20 $6,726.20

Some common reasons for pump faults are as follows:

• Switchboard PLC (Program Logic Controller) tripping • Circuit breaker tripping • Power surges • Blackouts • Empty pipes resulting in pumps getting airlocked • Very high- or low-pressure exceeding design pressure.

The benefits of Pump Reset buttons via telemetry include:

• Cost savings in the long term by reducing site trips • Increased efficiency by spending time in more productive areas • Improving customer service as it allows quick reset, especially during a high demand period

(summer months). The limitation of Pump Reset buttons via telemetry are as follows:

• They require capital investment with an average payback period of greater than seven years • Reset buttons only work to reset PLC or circuit breakers. All other incidents of pump faults

need to be investigated on site


23 June 2020 28

• General guidelines from the manufacturer are set at maximum of 3 (three) attempts to reset a pump electronically. If a pump has not reset after the 3rd attempt, a site visit is warranted to prevent any damages to pumps and other assets.

Path Moving Forward:

1) Apply a staged approach (3 years) to install reset buttons on all pump stations.

2) Survey and choose key pump stations critical in maintaining water supply and include them in the 2021/22 financial year budget.


There is no budget currently allocated to this project.


Nil

Policy Implications

Nil

Risk Implications

Maintenance and functionality of all water and sewer pumps is imperative to Council’s service delivery



Recommendation: That Council note the report on current findings of Water and Sewer Telemetry Systems with a further report to be presented with actual costing for consideration.


23 June 2020 29

10.7 Water and Sewer Assets Project WS:MAIN:WSP

Author: Manager Water & Sewer

Purpose: To inform the Council of the progress made to the water and sewer asset infrastructure.

Information Item: Merriwagga Water Reticulation Map

Background

Council currently has an old asset mapping system in place for the water and sewer infrastructures. These maps are used for locating assets, operation and maintenance as well as for reporting purposes. Due to this outdated system, the efficiency of managing water and sewer assets are restricted, especially when experienced staff leave the shire. This presents enormous work to new staff, ultimately reducing the overall efficiency of the workplace as well as trying to locate water and sewer assets on site. In order to improve the accuracy of our asset management, Council engaged Chartis Technology to assist in digitising the water and sewer network onto our mapping system (Intramaps). Work is well underway to capture all data in the townships such as bore and pump sites, valves, hydrants, water & sewer mains, treatment works, telemetry sites etc. Council’s Graduate Engineer has been using survey equipment to pick up the data and translate onto our design program (AutoCAD), from this exercise data has been captured by the GIS mapping system. To date, the council has captured Hillston, Rankins Springs, Goolgowi, and Merriwagga urban water schemes. The data has been uploaded onto Intramaps for the Council to add details of all assets, as required. Council has completed the Merriwagga reticulation system and a sample for Council is attached to this report. The captured data will be checked for accuracy on site by the water and sewer operators prior to finalisation into Intramaps. It is hoped to complete the project by December 2020. Digitising of the water and sewer assets data will have the following benefits:

• Eliminate the cost of lost or misplaced work.

• Increased efficiency for data creations and reduce time spent on manual tasks.

• Quick information sharing among internal and external stakeholders.

• Help to maintain data consistency.

• Assist in locating W & S assets for operation and maintenance purposes.

• Help to update and maintain Councils Asset Management Plan (AMP)

• Assist in improving customer service by providing quick and accurate information.

• Help to determine future growth areas in the townships.

• Assist in assessing the requirement of future expansion and extension to accommodate town/village growth.

• Assist in the training of new staff.

• Assist for record and compliance purposes


Nil, budget already allocated for this financial year.


Nil


23 June 2020 30

Policy implications

Nil

Risk implications

Mapping of Councils water and sewer assets is imperative for the upkeep of their maintenance.


Theme 2: Infrastructure for a sustainable Future

Recommendation: That Council note the update on the Water and Sewer assets mapping project.


23 June 2020 31

10.8 Investigation of Bore 5 (Hillston) Update WS:MAIN:BORE

Author: Manager Water & Sewer

Purpose: To inform the Council of the progress made in relation to Bore 5 - Lachlan River Road, Hillston

Attachment: Bore 5 details

Background

A follow-up report was requested at the May Council meeting to provide an update on Council’s Bore 5, adjacent to the Lachlan River Road. During the 2011/12 financial year, Council constructed Bore 5 adjacent to the Lachlan River Road. The intention was to make Hillston town drought resilient and also provide backup to the existing town water supply if the town grows and water demands increase. Several samples were taken following the bore construction in 2011/12 and tested at a NATA accredited chemical testing laboratory. The results indicate that the water was not suitable for potable supply. Council had carried out bore investigation by camera inspection, high velocity jetting and cleaning, chemical treatment and screen alteration with the assistance of contractors from 2016 to 2018. Several samples have been taken following this modification and further tested at a NATA accredited laboratory. The test results found to have high turbidity and, on some occasions, traces of “aluminium” making the water not suitable for drinking. These findings and results were discussed with Department of Primary Industry and Environment (DPIE) in late 2018 and 2019 and Council received the following advice:

• Flush Bore 5 for three months or until water quality improves, whichever occurs earlier.

• Test water quality at a NATA accredited laboratory for chemical, microbiological, pesticide, and radiological characteristics during the flushing.

• Daily test and record water turbidity In September 2019, Council received approval from the Public Health Unit (PHU) to test water samples free of charge, under a special project request. Council has completed water sampling and testing and submitted results to the PHU for their recommendations on 26 March 2020. On 11 May 2020, Council received the following response from PHU:

“Not good results, I am afraid. The safe and secure are only looking at the high-risk projects at the moment. Your system is high but rated 4, not the highest 5. So, at the moment, we are out of any luck to get any funding.” Council has received a risk rating of 4 by the NSW Government’s multi-agency Prioritisation Review Panel (PRP) comprised of representatives from DPIE, NSW Health, EPA, OLG, Treasury and DPC. PRP was formed by the NSW Government to allocate $1 billion to the Safe and Secure Water Program (SSWP) to ensure higher risks and issues (Water Quality, Water Security, and Environment) are assessed against the prioritisation criteria for the funding. At this stage, only projects with the highest risk ranking (5) are considered for funding under the program.


23 June 2020 32

Council have asked and are awaiting a response from PHU and DPIE to determine a suitable treatment process for Bore-5. Options:

1) That Council continue to discuss various options with PHU and DPIE to address bore water quality issues.

2) Council seek quotes to compare the cost of the treatment process against construction of a new bore to derive the most cost-effective solution.

3) Council supply costing to PHU and DPIE to seek funding under any available or future programs.

4) Council investigates other possible use of the water in the interim, such as for road construction and/or private water sales, to raise some revenue.

5) Maintain current assets in working order until a solution is found.

6) Determine if any change of circumstance have occurred with Bore 3 which was decommissioned several years ago following concerns from aquifer depletion.


Co-contribution will be required under any funding stream from the State or Federal Government.


Nil

Policy implications

Nil

Risk implications

Quality of bore water essential to avoid unnecessary health issues to the public.


Theme 2: Infrastructure for a sustainable Future


1. note the progress report of Bore 5.

2. continue to examine options and treatments with PHU and DPIE.

3. continue to pursue construction funding for a new bore at the location.

4. investigate current potential to use bore 3.


23 June 2020 33

ATTACHMENT


23 June 2020 34

10.9 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services

Purpose: Plant Report as per 4 June 2020

Background

PLANTNO

HOURS KMS

TYPE DETAILS

3064 5,000 hours John Deere Tractor

Carry out 5,000 hour service Replace transfer box seal

3525 4,166 hours Caterpillar Grader

Replace accumulator solenoid

3060 1,579 hours M.S.T Backhoe Replace “O” ring seals in brake chambers

3055 1,346 hours Hitachi Mini Excavator

Replace pins and bushes in main lift boom Replace thrust washers

2053 199,583kms Isuzu Tipper Truck

Replace P.T.O pump and suction hose

2572 12 years old Tri Axle Side Tipper

Weld cracks in tub support beams

2069 156,894kms Kenworth Prime Mover

Replace alternator and bonnet stop rubber mounts

2063 324,122kms Kenworth Prime Mover

Replace disc brake caliper bushes on steer axle Replace front engine mount


Repairs made from existing budget.


Nil

Policy implications

Nil

Risk implications

If repairs are not made safety issues would remain.


Nil

Recommendation: That the Plant Report for May 2020 be received.


23 June 2020 35

10.10 Plant Replacement PES:AD:PR


Purpose: Plant Replacement Report for June 2020

Background

The following vehicles were replaced during June as per the adopted replacement schedule for 2019/2020. Plant No. 1836 Holden Colorado 4x4 Dual Cab (approx. 40,000kms) Rego No CR87UO – Southern Overseers Vehicle Budget $3,328.69 under 2019-2020 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply

Leo Franco Motors Nissan Navara Dual Cab 4x4 diesel auto utility

$37,216.49 $40,938.14

Successful Purchase

M O’Connor $31,818.18 $35,000.00

Changeover cost (after GST adjustment) $5,398.31

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That the Plant Replacement report for June 2020 be received.


23 June 2020 36

10.11 Major Plant Tender CM:TND:TN2020-


Purpose: Major Plant Tenders

Background

Council currently has two (2) items of major plant that must go to tender as each item’s purchase will cost in excess of the tender regulation threshold of $250,000.00. These items are:

• Motor Grader

• Self propelled Street Sweeper. Selection criteria and specifications will be based on:

• overall life costing

• suitability to Council operations

• parts and service availability

• budget limitations.

Financial implications:

Nil


Local Government Act 1993 Section 55 What are the requirements for tendering? Local Government (General) Regulation 2005 Reg.166 Council to decide whether tenders are to be by open tendering or selective tendering Reg 167 Open tendering

Policy implications

In line with Council’s Procurement Policy 137

Risk implications

Nil


Theme 2 Infrastructure for a sustainable future


1. select the open tender method in accordance with clause 166a of the Local Government (General) Regulation 2005.

2. submit the two (2) items of plant: Motor Grader Self propelled Street Sweeper for open tender in accordance with clause 167 of the Local Government (General)

Regulations 2005 and report back to Council with a summary of tenders for the August meeting.


23 June 2020 37

10.12 Development Applications May 2020 GOV:MTG:CR

Author: Acting Building & Regulatory Services Manager

Purpose: Development Applications & Determinations – May 2020

Background

Lodgements

Type/No. Name Address Development

DA2016/043 Modify2

VOAG 4 Pty Ltd ‘The Ranch’ 149 Back Hillston Road Tabbita NSW 2652

Poultry Production Facility

DA2020/030 GB & JM Holding Pty Ltd

‘Cookoothama’ 9430 Murrumbidgee River Road Benerembah NSW 2680

Dwelling additions

Total Estimated Value of Works $700,000.00

Determination: Approved

Type/No. Name Address Development Processing Time

DA2020/024 NSW Department of Education & Training

70-80 Moore Street Hillston NSW 2675

Replace existing sign with LED sign

25

DA2020/025 Cowl Cowl Station Pty Ltd

‘Wyadra’ 2629 Merungle Road Hillston NSW 2675

Subdivision 12

DA2020/026 Australian Executor Trustees Limited

‘Mooral’ Merungle Road Hillston NSW 2675

Subdivision 14

DA2020/027 Andrew D Ryan & Bobbie-Lee Ryan

‘Stackpoole’ 12395 Midwestern Highway Goolgowi NSW 2652

Recreational Event (Biannual off-road motor racing)

27

DA2020/028 Michael Domjahn 27-29 Stipa Street Goolgowi NSW 2652

Carport 21

DA2020/029 Carrathool Shire Council

101 High Street Hillston NSW 2675

Two transportable cabins

6

Recommendation: That the determinations for Development Applications received for May 2020 be noted.


23 June 2020 38

10.13 Development Application Modification 2016/043 - Storage dam and retention dam DA 2016-043

Author: Acting Manager Building and Regulatory Services

Purpose: Modify Development Application 2016/043 for Determination by Council

Attachment: Site Plan Conditions of Approval

Background

On 4 May 2020, Council received an application to modify a Development Application (DA 2016/043) which was originally approved by Council at the November meeting in 2016. The original Development Application was for the establishment and operation of an intensive livestock facility (poultry production facility) with the proposal comprising the construction of:

• One poultry production unit (PPU) with sixteen tunnel-ventilated fully enclosed climate-controlled poultry sheds. Each shed will have the capacity to house 50,000 birds, equating to a site population of up to 800,000 birds.

In addition to the poultry shedding, the development also includes:

• Two new residences to house the farm manager and assistant farm manager,

• Various other infrastructure items to support the poultry production operation,

• Extension of water and electricity infrastructure to service the development,

• The construction of a large on-site water storage dam with a capacity of 60 megalitres (ML), and

• Extension of the internal vehicular access road from The Ranch Farm 3 site to the development site.

The applicant is VOAG 4 Pty Ltd and the modification entails the proposed construction of a retention dam and to reduce the size of a storage dam, located at lot 4, DP 1220390, ‘The Ranch’ 149 Back Hillston Road Tabbita NSW 2652. The modification was notified to adjoining landowners and relevant Government agencies for a period of 28 days, with one submission received during the notification period. This submission was from Griffith City Council in regards to increased traffic as a result of the proposal. Council’s assessing officer noted the concerns raised, but given the amount of storage is the same that was approved previously by Council it is considered there will be minimal to no increased traffic as a result of approving the modification. As the original Development Application was approved by Council, the application for modification has returned to council for determination. The subject site is Zoned RU1-Primary Production and is listed as a heritage item in Schedule 5 of Carrathool LEP 2012 (LEP). Description of Proposed Development The proposed modification involves the reduction in the size of the approved storage dam from a 60 ML storage dam to a 30 ML storage dam. The size reduction is due to data from other farms on site which indicate that 30 ML is sufficient for operational requirements. The second part of the modification involves the construction of a 30 ML retention basin will be used to capture water run -off from the site. Subject Site and Locality Deception The subject site is lot 4, DP 1220390 ‘The Ranch’ 149 Back Hillston Road Tabbita NSW 2652 with the lot being 40 Ha in size. The location of the two dams can be seen in attachment 1.


23 June 2020 39


Nil


The application has been assessed in accordance with Section 79C of the Environmental Planning and Assessment Act 1979 and associated Regulations.

Policy implications

Nil

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied with the determination or conditions applied to the consent.


Nil

Recommendation: That Council resolves to grant modification of Development Consent DA2016/043 Modify subject to attached conditions.


23 June 2020 40

ATTACHMENT


23 June 2020 41

CONDITIONS OF APPROVAL – DA 2016/043

DEVELOPER COSTS The developer is responsible for any costs relating to alterations and extensions of existing roads, drainage and services for the purposes of the development. REASON: To ensure the development has no financial burden to the Council or other agencies. SECTION 94A CONTRIBUTION Pursuant to s94A of the Environmental Planning and Assessment Act 1979 and Carrathool Shire Council Section 94A Levy Contributions Plan 2013, prior to the issue of an Occupation Certificate, the applicant must pay to Council a levy in the amount of $25,000.00 towards the cost of one or more of the public facilities specified in the Works Schedule to that Plan. This amount must be indexed in accordance with clause 25J(4) of the Environmental Planning and Assessment Regulation 2000 and clause 11 of the Carrathool Shire Council Section 94A Levy Contributions Plan 2013. A copy of the Carrathool Shire Council Section 94A Levy Contributions Plan 2013, is available for inspection at Council Chambers, 9-11 Cobram Street, Goolgowi. REASON: Having considered the development in accordance with Section 94 A of the Environmental Planning and Assessment Act 1979, as amended, Council is satisfied that the development will require the provision of, or increase the demand for, public infrastructure, public amenities or services within the area. Section 80A(1)(h) of the Environmental Planning and Assessment Act 1979, as amended. DEVELOPER COMMITMENTS Unless otherwise modified by conditions within this consent, the Statement of Commitments detailed within section 8 of the Environmental Impact Statement must be complied with at all time. REASON: To ensure that all environmental requirements have been undertaken. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended. LANDSCAPE PLAN The applicant shall submit a detailed landscape plan and legend to be approved prior to the release of the Construction Certificate. REASON: To ensure that landscaping will be provided on the subject land. Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended. STORMWATER MANAGEMENT A stormwater management plan is to be developed to outline the strategies to be used for the management and disposal onsite of stormwater generated by the development and submitted to Council for approval prior to the commencement of any works on site. REASON: The character of the development is such that storm water runoff will be increased. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979. OPERATIONAL ENVIRONMENTAL MANAGEMENT PLAN A site-specific Operational Environmental Management Plan (OEMP) is to be prepared and submitted to Council prior to the issue of an occupation certificate for the site. REASON: To ensure that all environmental requirements have been included. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended.


23 June 2020 42

SITE ACCESS All vehicular access (construction & operational traffic) to and from the site is to be via the new access to be constructed on Tyson Road only. No vehicles associated with the approved development are to use Back Hillston Road. The OEMP is required to clearly detail the required traffic route to be used. REASON: To ensure that all only approved roads are used. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended. ABORIGINAL FINDINGS In the event that any Aboriginal objects are discovered and/or harmed in, or under the land, while undertaking the development activities, the proponent must:

• Not further Harm the object;

• Immediately cease all work at the particular location;

• Secure the area so as to avoid further harm to the Aboriginal object;

• Notify OEH as soon as practical on 131 555, providing any details of the Aboriginal object and its location;

• Not recommence any work at the particular location unless authorised in writing by OEH. REASON: To ensure that Aboriginal sites are protected. Section 79C (1)(b) of the Environmental Planning and Assessment Act 1979, as amended. ACCESS FOR PEOPLE WITH DISABILITIES Provision must be made in the building and on the site for: a) access to the building for people with disabilities in accordance with the Building Code of

Australia; b) toilet facilities for people with disabilities in accordance with the Building Code of Australia,

and such toilet facilities must be accessible to all persons working in, or using, the building; and

c) one motor vehicle parking space on the site for the exclusive use of people with disabilities in accordance with the Building Code of Australia.

NOTE: The applicant must ensure that these matters are addressed in the plans and specifications submitted with the application for a Construction Certificate. REASON: To ensure the design of the proposed work may be assessed in detail before construction commences and because it is in the public interest that the development complies with the appropriate construction standards. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. CONSTRUCTION CERTIFICATE The applicant must obtain a CONSTRUCTION CERTIFICATE pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, as amended from either Council or an accredited certifying authority certifying that the proposed works are in accordance with the Building Code of Australia, PRIOR to any works commencing. It is the responsibility of the applicant to ensure that the development complies with the provision of the Building Code of Australia in the case of building work and the applicable Engineering Standards in the case of structural or road works. This may entail alterations to the proposal so that it complies with these standards. NOTE 1: No building, engineering or excavation or civil work may be carried out in relation to this development until the necessary Construction Certificate has been obtained. NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED THE CONSTRUCTION CERTIFICATE, even if you made an application for a Construction Certificate at the same time as you lodged this Development Application.


23 June 2020 43

REASON: To ensure the design of the proposed work may be assessed in detail before construction commences and because it is in the public interest that the development complies with the appropriate construction standards. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. BUILDING CODE COMPLIANCE All building work must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant Construction Certificate or Complying Development Certificate was made). REASON: To ensure the development complies with the requirements imposed under Clause 98 of the Environmental Planning and Assessment Regulations 2000, as amended, and Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES A sign must be erected in a prominent position on any work site on which work involved in the erection or demolition of a building is being carried out: a) stating that unauthorised entry to the site is prohibited, and b) showing the name of the person in charge of the work site and a telephone number at which

that person may be contacted outside work hours c) the development consent or complying development consent number, the name and contact

details of the Principal Certifying Authority. Any sign must be removed when the work has been completed. NOTE: This condition does not apply to: a) building work carried out inside an existing building, or b) building work carried out on premises that must be occupied continuously (both during and

outside work hours) while the work is being carried out. REASON: It is in the public interest that adequate safety measures are provided. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. NOTICE OF COMMENCEMENT The applicant is to submit to Council, at least two (2) days prior to the commencement of any works, a Notice of Commencement of Building Works. REASON: Because it is in the public interest that Council receive notification in accordance with the provision of the Environmental Planning and Assessment Act 1979, as amended and Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. MANAGER RESIDENCES The proposed manager residences are to be single storey buildings located no closure than five (5) meters from any native tree with a height greater than two (2) meters, with any such tree to be protected during the construction period. Full design plans, including a compliant BASIX Certificate Report and exact site locations are to be provided prior to the issue of a construction certificate for these buildings. REASON: to ensure that the native remnant vegetation to the south of the dwelling sites are protected and environmental impacts are minimised. RESIDENTIAL BUILDING WORK Building work (within the meaning of the Home Building Act 1989) must not be carried out unless the Principal Certifying Authority for the development: a) in the case of work done by a licensee under the Act:

i) has been informed in writing of the licensee’s name and contractor license number, and


23 June 2020 44

ii) is satisfied that the licensee has complied with the requirements of Part 6 of that Act, OR

b) in the case of work to be done by any other person: i) has been informed in writing of the person’s name and owner-builder permit number,

or ii) has been given a declaration, signed by the owner of the land, that states that the

reasonable market cost of the labour and materials involved in the work is less than the amount prescribed for the purposes of the definition of owner-builder work in Section 29 of the Act,

and, is given appropriate information and declarations under paragraphs a) and b) whenever arrangements for the doing of the work are changed in such a manner as to render out of date any information or declaration previously given under either a) or b). NOTE: A certificate issued by an approved insurer under Part 6 of the Home Building Act 1989 that states that the person is the holder of an insurance policy is sufficient evidence to satisfy this condition. REASON: To ensure the development complies with the requirements of Clause 98 of the Environmental Planning and Assessment Regulations 2000, and Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended. COMPLIANCE WITH BASIX The commitments listed in any relevant BASIX Certificate for this development must be fulfilled in accordance with the BASIX Certificate Report and the approved plans and specifications. REASON: To ensure the development complies with the requirements imposed under Clause 97A of the Environmental Planning and Assessment Regulations 2000, as amended, and Section 80A (11) of the Environmental Planning and Assessment Act 1979, as amended. BUILDING INSPECTIONS The applicant must obtain a Compliance Certificate pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, as amended, from Council or an accredited certifying authority, certifying compliance with the Building Code of Australia for the stages of construction listed in Column 1. For the purposes of obtaining the Compliance Certificate the works must be inspected by the accredited certifying authority at the times specified in Column 2.

COLUMN 1 COLUMN 2

A Site Inspection Prior to any works commencing on the site.

B Footings When the footings have been excavated and all steel reinforcement has been placed in position.

C Slab When reinforcement steel has been placed in position in any concrete slab, whether or not the slab is suspended, on the ground, or on fill.

D Damp proofing When the damp proof course has been placed in position.

E Sub floor bearers and joists

Prior to the laying of the floor.

F Wall frame When the brick veneer outer wall has been constructed and tied to the frame.

G Roof frame When external roof covering has been installed and prior to the installation of the ceiling lining and eaves soffit lining.

H Wet areas When the flashing to all wet areas, including the plinth under the bath, the bathroom, laundry, water closet, ensuite and shower recess have been completed.

I Drainage When the stormwater and roof water drainage

J Final Required prior to occupation of the building


23 June 2020 45

NOTE 1: A Final Occupation Certificate in relation to the building cannot be issued by Council or an accredited certifying authority until all Compliance Certificates required by this condition have been issued by, or registered with Council. NOTE 2: The above Compliance Certificates are required whether or not the work has been inspected by a Structural Engineer, a lending authority or any other person. If the Compliance Certificates are not issued Council may refuse to issue a Building Certificate under Section 149A of the Environmental Planning and Assessment Act 1979, as amended. NOTE 3: Submission of the bracing plan and the Truss and Frame Certificate is required seven (7) working days before the frame inspection. REASON: It is in the public interest that Compliance Certificates be issued for these components of the development, and Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. DEVELOPMENT APPLICATION RECORD TO BE KEPT ON SITE The Builder must at all times maintain, on the job, a legible copy of the plan and specification approved with the Construction Certificate. REASON: It is in the public interest that a copy of the Construction Certificate plans are available, and Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended). HOURS OF OPERATION The applicant must take all reasonable steps to minimise dust and noise generation during the demolition and/or construction process. No offensive noise must be emitted during either process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and Saturday 8.00am to 1.00pm, excepting public holidays. REASON: To ensure building works do not have adverse effects on the amenity of the area. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended, and to comply with the Environmental Noise Control Manual, Chapter 171. FIRE PRECAUTIONS Adequate fire precautions must be undertaken during construction. This will mean the provision of at least one fire extinguisher to suit Class A, B and C fires and electrical fires at all times in the construction area. REASON: To ensure that adequate fire protection services are provided in the building to restrict fire growth, to facilitate the fighting of fire to minimise damage to the building and its contents and to prevent the spread of fire to adjoining properties. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. RUBBISH AND DEBRIS All building rubbish and debris, including that which can be windblown, must be contained on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's Waste Management Centre. The container must be erected on the building site prior to work commencing. Materials and sheds or machinery to be used in association with the construction of the building must not be stored or stacked on Council‘s footpath, nature strip, reserve or roadway. NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on any adjoining public reserve, footway, road or private land. NOTE 2: The suitable container for the storage of rubbish must be retained on site until an Occupation Certificate is issued for the development.


23 June 2020 46

REASON: To ensure that the building site and adjoining public places are maintained in a clean and tidy condition so as not to interfere with the amenity of the area. Section 79C (1) (b) and (e) of the Environmental Planning and Assessment Act 1979, as amended. SITE DISTURBANCE Any ground disturbance must be contained to the areas identified within the application, as assessed and should that impacted area change the proponent must seek further approval from Council and OEH. REASON: To ensure that the area is protected. Section 79C (1)(b) of the Environmental Planning and Assessment Act 1979, as amended. EROSION AND SEDIMENT CONTROL Erosion and sediment control measures are to be established prior to commencement of construction and maintained to prevent silt and sediment escaping the site or producing erosion. REASON: To ensure the impact of the work on the environment in terms of soil erosion and sedimentation is minimised. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended. BUILDING NUMBER A rural address number must be displayed in a position clearly visible from the road, at the entrance to the property (Tyson Road), in letters having a height of not less than 75 mm. The number must be visible against the background on which it is placed. REASON: It is in the public interest that the building/property be easily identifiable. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. TOILET FACILITES Toilet facilities must be provided, at or in the vicinity of the work site on which work involved in the erection or demolition of a building is being carried out, at the rate of one toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided must be: a) a standard flushing toilet connected to a public sewer, or b) if that is not practicable, an accredited sewage management facility approved by Council, or c) if that is not practicable, any other sewage management facility approved by Council. NOTE 1: The provision of toilet facilities in accordance with this condition must be completed before any other work is commenced and the toilet facility must not be removed without the prior written approval of Council. NOTE 2: "Vicinity" in this condition is defined to mean within 50 metres of the subject building site. NOTE 3: The toilet facilities are to comply with all Work Cover NSW requirements. REASON: To provide adequate sanitary facilities during the construction phase. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended. EXCAVATIONS AND BACKFILLING All excavation and backfilling associated with the erection/demolition of the building must be properly guarded and protected to prevent them from being dangerous to life or property. REASON: It is in the public interest that all building elements are able to withstand the combination of loads and other actions to which it may be subjected. Section 79C (1) (b) and (e) of the Environmental Planning and Assessment Act 1979, as amended).


23 June 2020 47

LICENSED PLUMBER All plumbing and drainage work must be carried out by a Licensed Plumber and Drainer and to the requirements of AS/NZS 3500 and New South Wales Code of Practice, Plumbing and Drainage. A Section 68 approval under the Local Government Act 1993 must be obtained by a Licensed Plumber and Drainer, prior to any sewer or stormwater work being carried out on site. Further, a final inspection must be carried out upon completion of plumbing and drainage work and prior to occupation of the development. REASON: It is in the public interest that plumbing work is carried out in accordance with AS/NZS 3500 and New South Wales Code of Plumbing Practice, Plumbing and Drainage. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. PLUMBING INSPECTIONS The applicant must obtain a Compliance Certificate pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, as amended from Council or an accredited certifying authority certifying that the plumbing work identified in column 1 has been installed in accordance with AS/NZS 3500 and New South Wales Code of Practice, Plumbing and Drainage. For the purposes of obtaining the Compliance Certificates the plumbing works must be inspected by the accredited certifying authority at the times specified in Column 2.

COLUMN 1 COLUMN 2

A Internal House Drainage

When all internal plumbing work is installed and prior to concealment.

B External House Drainage

When all external plumbing work is installed and prior to concealment.

C Stormwater Drainage

When all external stormwater drainage work is installed and prior to concealment.

D Stack Work When all work is installed and prior to concealment.

E Final Prior to occupation of the building.

REASON: It is in the public interest that plumbing work is certifying as complying with AS/NZS 3500 and New South Wales Code of Plumbing Practice, Plumbing and Drainage. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. SEPTIC TANK A septic tank or onsite waste management system must be installed on the land and the premises connected thereto, in accordance with the provisions of the Local Government (Approvals) Regulation made under the Local Government Act 1993. An "Application to Install a Septic Tank" must be submitted and approved by Council prior to the issuing of a Construction Certificate in relation to the building. REASON: The character of the development is such that effluent will be produced, and the location is such that the development cannot be connected to the sewerage system, and because it is in the public interest to comply with the provisions of the Local Government (Approvals) Regulation 1993. Section 79C (1) (b) and (e) of the Environmental Planning and Assessment Act 1979, as amended. ESSENTIAL ENERGY AND TELECOMMUNICATIONS – BUILDING Prior to the commencement of construction, arrangements satisfactory to Essential Energy and the relevant telecommunications authority, for both the provision of electrical power and telephone lines respectively, to fully service the development, are made. The developer must furnish documentary evidence that arrangements, satisfactory to Essential Energy and the relevant telecommunications authority, for both the provision of electrical power and telephone lines respectively, to fully service the development, have been made.


23 June 2020 48

REASON: To ensure electrical power and telephone lines are available to service the development. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended. WATER The water supply system for the poultry sheds is treated to drinking water standards in accordance with the recommendations by the National Water Biosecurity manual –Poultry Production (DAFF 2009). REASON: to comply with the provisions of the National Biosecurity requirements. OCCUPATION CERTIFICATE The applicant must obtain an Occupation Certificate, pursuant to Section 109C of the Environmental Planning and Assessment Act 1979, from either Council or an accredited certifying authority, prior to occupation of the building. NOTE: The issuing of an Occupation Certificate does not necessarily indicate that all conditions of development consent have been complied with. The applicant is responsible for ensuring that all conditions of development consent are complied with. REASON: It is in the public interest that an Occupation Certificate be issued prior to occupation of the building. Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended. BIODIVERSITY AND ABORIGINAL CULTURAL HERITAGE The follow requirements have been prepared by Council based on the recommendations of the NSW Office of Environment & Heritage and must comply with throughout the project.

• Details of all proposed vegetation and soil disturbance associated with the development, including ancillary infrastructure such as the water storage, residential dwellings, water pipelines and fences should be provided along with assessment of the impact to threatened species or populations, ecological communities or their habitats due to this vegetation disturbance, and identification of methods to minimise the impact of the proposal.

• Revegetation works within 100 metres of remnant native vegetation should be with species that naturally occur within the relevant community. Pasture species, weed seeds from hay bales and non-local native plants should not be introduced into native remnant vegetation.

• A minimum 20 metre buffer should be maintained between the construction footprint (including revegetation sites and vehicle access tracks) and the boundary of areas of remnant vegetation.

REASON: to comply with the requirements of section 79C (1)(d) of the Environmental Planning & Assessment Act 1979. ROADWORKS The follow requirements have been prepared by Council and RMS and must be completed prior to the issue of a Final Occupation Certificate. CARRATHOOL SHIRE COUNCIL a) B-double access will only be allowed on this road, after written application is received by

Council and approval is given by National Heavy Vehicle Regulator (NHVR). Note: B-Double access would be granted at this stage only for their vehicles at the number that has been identified, any increase in traffic numbers may require the road to be sealed.

b) The driveway access within the subject property shall be constructed using an all weather surface, with a management plan to provide measures to suppress dust generation from the development site and Tyson Road shall be prepared and implemented to the satisfaction of Council.

REASON: to ensure safe road network and access to the site and suitable protection to Council asset.


23 June 2020 49

ROADS AND MARITIME SERVICES a) Prior to issue of the Construction Certificate all works for the construction of Tyson Road, its

intersection with the Kidman Way (MR321) and the internal access road as per the Development Consent for DA2016/017 shall be completed and to the satisfaction of the relevant road authority.

b) As a minimum the roadside at the intersection of the Kidman Way (MR321) and Tyson Road is to be maintained so as to provide the required Safe Intersection Sight Distance (SISD) in either direction in accordance with the Austroads Publications as amended by the supplements adopted by Roads and Maritime Services for the prevailing speed limit.

c) A management plan to provide measures to suppress dust generation from the development site, particularly internal roadways, and Tyson Road shall be prepared and implemented to the satisfaction of Council and Roads and Maritime Services.

d) Any damage or disturbance to the road reserve of the Kidman Way is to be restored to match surrounding landform in accordance with Council requirements.

e) Any works within the road reserve of the Kidman Way (MR321) requires concurrence from Roads and Maritime Services under section 138 of the Roads Act 1993 prior to commencement of any such works. The developer is responsible for all public utility adjustment/relocation works, necessitated by the development and as required by the various public utility authorities and/or their agents.

f) All works associated with the development shall be at no cost to Roads and Maritime Services.

REASON: To comply with section 138(2) of the Roads Act 1993.


23 June 2020 50

Protection of the Environment Operations Act 1997 General Terms of Approval - Issued

Attachment 'A'

Administrative conditions

A1. Information supplied to the EPA

A1.1 Except as expressly provided by these general terms of approval, works and activities must be carried out in accordance with the proposal contained in:

• the development application No 2016/043 submitted to Carrathool Shire Council; and

• the environmental impact statement titled "Intensive Livestock Agriculture, The Ranch Poultry Production Complex Farm 4" and dated 22 February 2016 relating to the development.

A2. Fit and Proper Person

A2.1 The applicant must, in the opinion of the EPA, be a fit and proper person to hold a licence under the Protection of the Environment Operations Act 1997, having regard to the matters in s.83 of that Act. Limit conditions

L1. Pollution of waters L.1.1 Except as may be expressly provided by a licence under the Protection of the Environment Operations Act 1997 in relation of the development, section 120 of the Protection of the Environment Operations Act 1997 must be complied with. L2. Waste L2.1 The licensee must not cause, permit or allow any waste generated outside the premises to be received at the premises for storage, treatment, processing, reprocessing or disposal or any waste generated at the premises to be disposed of at the premises, except as expressly permitted by a licence under the Protection of the Environment Operations Act 1997. L2.2 This condition only applies to the storage, treatment, processing, reprocessing or disposal of waste at the premises if it requires an environment protection licence under the Protection of the Environment Operations Act 1997. L3. Noise limits L3.1 Noise from the premises must not exceed an Leq (15 minute) noise emission criterion of 35dB(A) at all times. L3.2 Noise from the premises is to be measured at the nearest affected sensitive receptor not associated with the development to determine compliance with this condition. Definition Leq(15 minute) is the level of noise equivalent to the energy average of noise levels occurring measured over a 15 minute period. L4. Hours of operation L4.1 All construction work at the premises must only be conducted between: a) 7.00am and 6.00pm Monday to Friday; b) 8.00am to 1.00pm Saturday; and c) at no time on Sundays or Public Holidays


23 June 2020 51

L4.2 The hours of operation specified in conditions L4.1 may be varied with written consent if the EPA is satisfied that the amenity of the residents in the locality will not be adversely affected. L5. Other limit conditions L5.1 The total number of birds accommodated at the premise, at any one time, must not exceed 800,000. L5.2 All waste water collection ponds must have a minimum base and wall permeability of 1x10-9 metres per second over a thickness of 600 millimetres or be artificially lined with an impermeable high density polyethylene liner. L5.3 All waste water collection ponds must be designed, constructed and maintained to accommodate the stormwater runoff volume generated by the intensity, frequency and duration of a 1 in 20 year, 24 hour rainfall using a volumetric runoff coefficient of 0.8. L5.4 The applicant shall not populate the farm with the total number of broilers permitted simultaneously at the commencement of a production cycle. L5.5 All poultry shed ventilation exhaust fans must be constructed to vent to a stack with a minimum release height of 6 metres. Poultry shed ventilation exhaust fans include, but are not limited to, the fan box, endwall fans, sidewall fans and tunnel fans. L5.6 The exit velocity for all poultry shed vents must equal to or greater than 3 metres per second when in use. L5.7 The shed 'down-time' for clean out between each batch of birds must be equal to or greater than 9 days. L5.8 The maximum bird density within each shed, expressed as live bird weight, must not exceed 34 kg/m2at any time. Operating conditions O1. Odour O1.1 No condition of this Approval identifies a potentially offensive odour for the purposes of section 129 of the Protection of the Environment Operations Act 1997 (POEO Act). Note: The POEO Act states that no offensive odour may be emitted from particular premises

unless potentially offensive odours are identified in an environment protection licence and the odours are emitted in accordance with conditions specifically directed at minimising the odours permitted.

O2. Dust O2.1 Activities occurring at the premises must be carried out in a manner that will minimise emissions of dust from the premises. O2.2 Trucks entering and leaving the premises that are carrying loads must be covered at all times, except during loading and unloading. O3. Waste management O3.1 The premises must have; a) sufficient on site chillers to store all bird mortality's (~1% of birds on site at any time); b) remove all mortality's found in the sheds immediately to the chillers; and c) ensure that when chillers are in use they are kept at < 4 degrees celcius. O3.2 Any bird mortality's generated at the premises are not permitted to be buried on site. Bird mortality's must be disposed or processed at a facility that can lawfully receive the waste. Note: This condition does not apply if the applicant is directed by the NSW Department of Primary

Industries to bury the birds on site.


23 June 2020 52

O4. Waste water management O4.1 All waste water and contaminated stormwater must be captured in a waste water collection system which prevents waste water from leaving the premises. Note: This condition does not apply in rainfall events which create greater volumes of stormwater

than an event with an average recurrence interval of a local 1 in 20 year, 24 hour rain event. O5. Air quality conditions O5.1 The premises must be designed, constructed, operated and maintained in a manner that does not preclude the retrofit of air quality (including odour) emission controls and management measures. O5.2 All activities carried out in and on the premises must be undertaken in a manner that prevents and/or minimises the emission of air pollutants from the premises. O5.3 A vegetation screen shall be planted around the perimeter of the farm as follows:

• Minimum total width of 40 metres

• Contain consistent, yet random plantings of a variety of tree and shrub species of differing growth habits, at a spacing of 4 metres to 7 metres

• Include species with long, thin and rough foliage

• Achieve a porosity of 0.5 (50% of the screen will be air space)

• Include species that are hardy and fast growing

• Foliage from base to crown (i.e. lower and upper storey vegetation) Monitoring and recording conditions

M1 Monitoring records M1.1 The results of any monitoring required to be conducted by the EPA’s general terms of approval, or a licence under the Protection of the Environment Operations Act 1997, in relation to the development or in order to comply with the load calculation protocol must be recorded and retained as set out in conditions M1.2 and M1.3. M1.2 All records required to be kept by the licence must be: in a legible form, or in a form that can readily be reduced to a legible form; kept for at least 4 years after the monitoring or event to which they relate took place; and produced in a legible form to any authorised officer of the EPA who asks to see them. M1.3 The following records must be kept in respect of any samples required to be collected: the date(s) on which the sample was taken; the time(s) at which the sample was collected; the point at which the sample was taken; and the name of the person who collected the sample. M2 Meteorological monitoring M2.1 The proponent must monitor (by sampling and obtaining results by analysis) the parameters specified in Column 1. The proponent must use the sampling method, units of measure, averaging period and sample at the frequency, specified opposite in the other columns. Point TBD

Parameter Units of measure Frequency Averaging Period

Sampling

Method1 2

Rainfall mm/hour continuous 1 hour AM-4

Sigma theta Degrees continuous 10 minute AM-2 and AM-4

Siting AM-1

Temperature at 2 metres

Kelvin continuous 10 minute AM-4

Temperature at 10 metres

Kelvin continuous 10 minute AM-4


23 June 2020 53

Total solar radiation

watts per square metre

continuous 10 minute AM-4

Wind Direction at 10 metres

Degrees continuous 10 minute AM-2 and AM-4

Wind Speed at 10 metres

metres per second continuous 10 minute AM-2 and AM-4

Note 1 – Any other method approved in writing by the EPA Note 2 – The weather monitoring instrumentation installed and operated at the site must be have a stall speed or lower limit of measure for measuring wind speed less than 0.2 m/s. Reporting conditions

R1. Annual returns R1.1 The applicant must provide an annual return to the EPA in relation to the development as required by any licence under the Protection of the Environment Operations Act 1997 in relation to the development. In the return the applicant must report on the annual monitoring undertaken (where the activity results in pollutant discharges), provide a summary of complaints relating to the development, report on compliance with licence conditions and provide a calculation of licence fees (administrative fees and, where relevant, load based fees) that are payable. Special conditions

E1 Air quality management plan E1.1 The Applicant must develop and implement an Air Quality Management Plan (AQMP) that includes all project particulate emissions from all sources and a ranking of the project particulate sources. The AQMP must identify the control measures that will be implemented for each emission source. The AQMP must nominate for each of the proposed controls.

a) Key performance indicator; b) Monitoring method; c) Location, frequency and duration of monitoring; d) Record keeping; e) Response mechanisms; and f) Compliance reporting. E2 Odour validation audit E2.1 Based on odour complaints and when directed by the Environment Protection Authority (EPA) the Applicant must submit an Odour Validation Report (OVR) to the EPA. The OVR must: a) Be carried out by a suitably qualified independent expert experienced in the characterization

and treatment of odours from chicken broiler farms; b) Include a summary of any odour complaints received and actions taken to reduce odour

emissions where complaints are verified; c) Where possible includes a field odour survey that characterises the frequency, intensity,

duration, offensiveness, location and extent of off-site odours; d) Benchmark the design and management practices at the premises against industry best

practice for minimising odour emissions, including investigation of newly developed and emerging control technology.

e) Within six (6) weeks after being directed by the EPA, present a report to the EPA that determines compliance with S129 of the Protection of the Environment Operations Act 1997 and recommend if additional odour mitigation measures are required.

f) Where additional odour measures are recommended, appropriate mitigation measures or management practices must be nominated to ensure that odour is minimised as far as practicable.

g) Any odour mitigation measures nominated must include a timetable for implementation.


23 June 2020 54

Attachment 'B' – Mandatory Conditions for all EPA licences Operating conditions

Activities must be carried out in a competent manner Licensed activities must be carried out in a competent manner.

• This includes: the processing, handling, movement and storage of materials and substances used to carry out the activity; and the treatment, storage, processing, reprocessing, transport and disposal of waste generated by the activity.

Maintenance of plant and equipment

• All plant and equipment installed at the premises or used in connection with the licensed activity: must be maintained in a proper and efficient condition; and must be operated in a proper and efficient manner.

Monitoring and recording conditions

Recording of pollution complaints The licensee must keep a legible record of all complaints made to the licensee or any employee or agent of the licensee in relation to pollution arising from any activity to which this licence applies.

• The record must include details of the following: the date and time of the complaint; the method by which the complaint was made; any personal details of the complainant which were provided by the complainant or, if no such details were provided, a note to that effect; the nature of the complaint; the action taken by the licensee in relation to the complaint, including any follow-up contact with the complainant; and if no action was taken by the licensee, the reasons why no action was taken.

The record of a complaint must be kept for at least 4 years after the complaint was made. The record must be produced to any authorised officer of the EPA who asks to see them. Telephone complaints line The licensee must operate during its operating hours a telephone complaints line for the purpose of receiving any complaints from members of the public in relation to activities conducted at the premises or by the vehicle or mobile plant, unless otherwise specified in the licence. The licensee must notify the public of the complaints line telephone number and the fact that it is a complaints line so that the impacted community knows how to make a complaint. This condition does not apply until 3 months after an environment protection licence takes effect.


23 June 2020 55

Reporting conditions

Annual Return documents

What documents must an Annual Return contain?

• The licensee must complete and supply to the EPA an Annual Return in the approved form comprising: a Statement of Compliance; and a Monitoring and Complaints Summary.

A copy of the form in which the Annual Return must be supplied to the EPA accompanies this licence. Before the end of each reporting period, the EPA will provide to the licensee a copy of the form that must be completed and returned to the EPA. Period covered by Annual Return An Annual Return must be prepared in respect of each reporting, except as provided below Note: The term “reporting period” is defined in the dictionary at the end of this licence. Do not complete the Annual Return until after the end of the reporting period.

• Where this licence is transferred from the licensee to a new licensee, the transferring licensee must prepare an annual return for the period commencing on the first day of the reporting period and ending on the date the application for the transfer of the licence to the new licensee is granted; and the new licensee must prepare an annual return for the period commencing on the date the application for the transfer of the licence is granted and ending on the last day of the reporting period.

Note: An application to transfer a licence must be made in the approved form for this purpose.

• Where this licence is surrendered by the licensee or revoked by the EPA or Minister, the licensee must prepare an annual return in respect of the period commencing on the first day of the reporting period and ending on in relation to the surrender of a licence - the date when notice in writing of approval of the surrender is given; or in relation to the revocation of the licence – the date from which notice revoking the licence operates.

Deadline for Annual Return The Annual Return for the reporting period must be supplied to the EPA by registered post not later than 60 days after the end of each reporting period or in the case of a transferring licence not later than 60 days after the date the transfer was granted (the ‘due date’). Licensee must retain copy of Annual Return The licensee must retain a copy of the annual return supplied to the EPA for a period of at least 4 years after the annual return was due to be supplied to the EPA. Certifying of Statement of Compliance and Signing of Monitoring and Complaints Summary Within the Annual Return, the Statement of Compliance must be certified and the Monitoring and Complaints Summary must be signed by: a) the licence holder; or b) by a person approved in writing by the EPA to sign on behalf of the licence holder. A person who has been given written approval to certify a Statement of Compliance under a licence issued under the Pollution Control Act 1970 is taken to be approved for the purpose of this condition until the date of first review this licence.


23 June 2020 56

Notification of environmental harm Note: The licensee or its employees must notify the EPA of incidents causing or threatening material harm to the environment as soon as practicable after the person becomes aware of the incident in accordance with the requirements of Part 5.7 of the Act Notifications must be made by telephoning the EPA’s Environment Line service on 131 555. The licensee must provide written details of the notification to the EPA within 7 days of the date on which the incident occurred. Written report Where an authorised officer of the EPA suspects on reasonable grounds that: (a) where this licence applies to premises, an event has occurred at the premises; or (b) where this licence applies to vehicles or mobile plant, an event has occurred in connection

with the carrying out of the activities authorised by this licence, and the event has caused, is causing or is likely to cause material harm to the environment (whether the harm occurs on or off premises to which the licence applies), the authorised officer may request a written report of the event.

• The licensee must make all reasonable inquiries in relation to the event and supply the report to the EPA within such time as may be specified in the request. The request may require a report which includes any or all of the following information: the cause, time and duration of the event; the type, volume and concentration of every pollutant discharged as a result of the event; the name, address and business hours telephone number of employees or agents of the licensee, or a specified class of them, who witnessed the event; and the name, address and business hours telephone number of every other person (of whom the licensee is aware) who witnessed the event, unless the licensee has been unable to obtain that information after making reasonable effort; action taken by the licensee in relation to the event, including any follow-up contact with any complainants; details of any measure taken or proposed to be taken to prevent or mitigate against a recurrence of such an event; any other relevant matters.

The EPA may make a written request for further details in relation to any of the above matters if it is not satisfied with the report provided by the licensee. The licensee must provide such further details to the EPA within the time specified in the request. General conditions

Copy of licence kept at the premises or on the vehicle or mobile plant A copy of this licence must be kept at the premises or on the vehicle or mobile plant to which the licence applies. The licence must be produced to any authorised officer of the EPA who asks to see it. The licence must be available for inspection by any employee or agent of the licensee working at the premises or operating the vehicle or mobile plant.


23 June 2020 57

10.14 Adoption of Carrathool’s Draft Local Strategic Planning Statement CM:PLN:DSCBP

Author: Acting Building and Regulatory Services Manager

Purpose: For Council to a adopt the Local Strategic Planning Statement

Information Item: Public and Agency Submissions

Separately circulated: Carrathool Local Strategic Planning Statement

Background

In March 2018, amendments to the Environmental Planning and Assessment Act 1979 (the Act) introduced new requirements for Councils to prepare and make Local Strategic Planning Statements (LSPS). The LSPS sets out:

• The 20-year vision for land use in the Carrathool LGA;

• The special characteristics which contribute to local identity; and

• How growth and change will be managed into the future. On 22 October 2019, Council resolved to endorse for public exhibition a draft LSPS. Public exhibition of the LSPS was undertaken from 26 February 2020 to 25 March 2020. During the exhibition period, one submission was received from the public, while there were numerous responses from Government Agencies (see separately circulated). SLR Consulting, along with Council staff, reviewed all submissions and made minor changes that were recommended. With the changes made, the LSPS has been finalised and is ready to be endorsed by Council. Once endorsed by Council, it can then be submitted to the NSW Department of Planning, Industry and Environment, which is required to be done by the end of June 2020.


Nil


Requirement under Section 3.9 of the Environmental Planning and Assessment Act 1979

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council adopt the draft Carrathool LSPS and that the LSPS is submitted to the NSW Department of Planning, Industry and Environment.


23 June 2020 58

10.15 Finance Report – Statement of Bank Balances – May 2020 FM:RPT:SR

Author: Director Corporate & Community Services

Purpose: Statement of Bank Balances – May 2020

Background

The reconciliation of Council’s main bank account with the cash book controls within the Practical System for the month of May 2020 has now been completed, as shown in the table below:


Nil


Nil

Policy implications

Nil


23 June 2020 59

Risk implications

Nil


Nil

Recommendation: That Council note the Statement of Bank Balances as at 31 May 2020 and confirm payment of accounts as summarised in the reconciliation statement totalling $8,764,745.07.


23 June 2020 60

10.16 Finance Report – Investments Schedule – May 2020 FM:RPT:SR


Purpose: Schedule of Investments – May 2020

Background


23 June 2020 61

Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/05/2020

Closing Balance 31/05/2020

Change During May 2020

IBDs 14,712,550.72 20,226,914.33 5,514,363.61

On Call Funds 1,727,847.30 2,628,269.46 900,422.16

Total 16,440,398.02 22,855,183.79 6,414,785.77

Analysis – Change During Month:

Change During

May 2020

ADD – Interest Incorporated in IBDs Rolled Over 14,363.61

ADD – New IBDs 5,500,000.00

LESS – IBDs recalled 0

ADD – Interest from On Call Funds 422.16

LESS – On Call Funds recalled (500,000.00)

ADD – Funds applied to On Call Funds 1,400,000.00

Total Change for Month 6,414,785.77

Funds Held on Behalf of Other Organisations:

The Schedule of Investments includes one separate deposit that Council is holding in trust.

• IBD with Bendigo Bank – Ref No. 173016924 $34,927.65


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the Schedule of Investments as at 31 May 2020.


23 June 2020 62

10.17 Review of Information Guide CM:PL:DSCBP


Purpose: To review Council’s Information Guide in accordance with the requirements of the Government Information (Public Access) Act 2009

Background

The Government Information (Public Access) Act 2009 (GIPAA), which replaced the Freedom of Information Act, came into effect on 1 July 2010. Section 21 of the GIPAA requires agencies to review its information guide at intervals of not more than 12 months. Council’s information guide is a summary of what Council does, how it does it, and the type of information it holds and generates through the exercise of its functions, with an emphasis on how those functions affect members of the public. Its purpose is to make it easier for people to identify and obtain information held by Council. Council’s current information guide has been reviewed and no changes have been made. Council have advised the Information Commissioner of the review.


Nil

Statutory Implications

GIPA Act 2009 - Section 21 Adoption and review of agency information guide

An agency must adopt its first agency information guide within 6 months after the commencement of this section and must review its agency information guide and adopt a new agency information guide at intervals of not more than 12 months. An agency may update and amend its agency information guide at any time.

Policy Implications

Nil

Risk Implications

Nil


Theme 5 Leadership and Governance

Recommendation: That Council adopt the current Information Guide for a further 12 months.

IM:FOI:AP


23 June 2020 63

10.18 Adoption of the Operational Plan for 2020/21, including the General Rate Levy and Fees & Charges.

CM:PL:DSCBP


Purpose: Adoption of Operational Plan for 2020/21

Attachment: Circular from the OLG dated 26/5/2020 and OSR Emergency Services Levy Assessment Notice

Information Item: Letter from NSW Farmers on land valuations and rating impacts on farmers

Separately Circulated: Operational Plan 2020/21

Background

Under the Integrated, Planning & Reporting (IP&R) Legislation councils are required to develop annual Operational Plans. Extensive consideration was given to the Council’s Draft Operational Plan for 2020/21 by Council at the Extra-Ordinary Meeting held on 5 May 2020. Council’s Draft 2020/21 Operational Plan including the proposed Revenue Policy has been on public exhibition since Friday 8 May 2020. The required plans under IP&R were publicised by an advertisement in the Hillston Spectator on 13 May 2020. In accordance with existing arrangements, details regarding the Draft Operational Plan and the said exhibition period were included in Council’s May 2020 Council Corner newsletter. The documents have also been available for inspection on Council’s website and Facebook. Copies of the documents were also made available at the Goolgowi Office, Hillston District Office, Post Office at Rankins Springs, the Black Stump Hotel in Merriwagga as well as the Public School at Carrathool. The closing date and time for lodgement of submissions was set at 4.15 pm on Friday 5 June 2020.

Submissions: At the time of preparing this report (Wednesday 10 June 2020) four external submissions were received; an advice from the Office of State Revenue (OSR) that the following levies for the 2020/21 year have increased. The Rural Fire Service levy (RFSL) now $303,108.00, the Fire and Rescue NSW levy now $20,084.00 and the NSW State Emergency Service levy now $5,417.09 (page 73 & 74). Advice has also been received from Minister Hancock that the increases in the emergency services levy for next year would be funded by the State Government (page 73). A circular from the OLG has also been received advising of changes to the maximum interest rate on overdue rates and charges, for the period 1 July 2020 to 31 December 2020 to be 0.0%. The interest rate on overdue rates and charges, for the period 1 January 2021 to 30 June 2021 will be 7.0% (page 29). and advise that the companion animal fees have also changed (page 47). Also, a letter has been received from NSW Farmers on land valuation and rating impacts on farmers. Council have also received some staff submissions on changes to the fees and charges which include the following: Removal of the Goolgowi Truck/Car Wash fees as there is none (page 30). Some minor changes to the Hillston Multi Service Outlet with the addition of different meal types in the meals on wheels service and some additional fees for public holiday transport and care fees for weekends and public holidays (page 37). Also changes to the fee structure of water consumption for assessment 1351-01 (page 45). Submissions, if any, received between 10 June 2020 and 23 June 2020 will be tabled at the 23 June 2020 Council Meeting.


23 June 2020 64


The Operational Plan provides Council the budget for the next financial year’s programs. The following changes have been identified from the advice from the OSR and OLG and are as follows:

OP Page No.

GL Number Activity Increase Exp

New Exp Budget

73 5450-2045 Fire and Rescue Levy $1,634 $20,084

73 5450-2090 RFS District Emergency Mgt Levy $85,458 $303,108

74 5550-2046 SES Annual Emergency Mgt Levy $947 $5,417

OP Page No.

GL Number Activity Increase Rev

New Rev Budget

73 5410-1435 Grant Emergency Mgt Levy $88,039 $88,039

There will be no impact on Council’s surplus of $56,699 due to these amendments pending any other changes. The impact will be on Council’s next year’s budget if these contributions remain at the same levels.


The Local Government Act 1993 s405 Operational Plan s494 Ordinary rates must be made and levied annually s532 Publication of draft operational plan s535 Rate or charge to be made by resolution s566 Accrual of interest on overdue rates and charges

The Local Government (General) Regulation 2005 Reg 211 Authorisation of expenditure

Policy implications

Nil

Risk implications

If the expenditure for next year is not authorised and approved, Council will be unable to perform its day to day operations.


The Operational Plan relates to all aspects of Community Strategic Plan

Recommendation:

That:

1. the 2020/21 Draft Operational Plan incorporating the variations as detailed in the General Manager’s report be adopted as the 2020/21 Operational Plan.

2. the expenditure detailed in the Estimates of Income and Expenditure within the 2020/21 Operational Plan be approved and the money voted to meet such expenditure in accordance with Section 211 of the Local Government (General) Regulation 2005.

3. the Fees and Charges for 2020/21 as set out in the Draft Operational Plan for 2020/21, which incorporates water supply access and consumption charges, sewer services charges and domestic waste management charges, be made.

4. the following General Rate Structure for 2020/21 (Budgeted General Rate Yield of $3,567,474), which incorporates a 2.6% rate peg increase limitation, applied to the total estimated Rate Yield, be made:


23 June 2020 65

5. Under Section 566 (3) of the Local Government Act the maximum interest on overdue rates and charges for 2020/21 be set at 0.0% for 1 July 2020 to 31 December 2020 and for 1 January 2021 to 30 June 2021 be set at 7.00%.

Rate Type

Category Sub-category Ad Valorem

Amount (c in $)

Minimum Rate

Approximate Rate Yield

2020/21

Ordinary Farmland General 0.2276977 $495.00 $1,776,399

Ordinary Farmland

Irrigable Under Section 6A(3) of the Valuation of Land Act 0.3111352 $495.00 $1,135,055

Ordinary Farmland Farmland West 0.2466969 $495.00 $21,662

Ordinary Residential

General Including Hillston, Goolgowi & Villages 1.4982947 $365.00 $355,013

Ordinary Residential Rural 0.8133440 $365.00 $27,085

Ordinary Business Hillston 4.2969458 $495.00 $88,676

Ordinary Business Hillston/Main 4.5826996 $495.00 $92,213

Ordinary Business Goolgowi 4.0482933 $495.00 $11,615

Ordinary Business Villages 2.6065382 $495.00 $6,365

Ordinary Business Rural 2.3380350 $495.00 $53,391


23 June 2020 66

ATTACHMENT


23 June 2020 67


23 June 2020 68


23 June 2020 69


23 June 2020 70

10.19 Risk Management Plan CM:PLAN:SCBP

Author: HR/WHS/Risk Co-ordinator

Purpose: To inform Council of the revised Risk Management Plan

Information Items: Risk Management Plan Risk Register

Background

Council developed a Risk Management Plan in 2010 that provided Council with a framework to proactively identify, communicate and manage generic and specific risks. The plan and policy were revised in 2015 with minor amendments. In order to reflect the changes made to the standard in 2018, (AS NZS ISO 31000:2018 Risk Management – Principles and Guidelines) Council has again revised its risk management framework to ensure compliance with current legislation, ‘best practice’. The aim was to establish structures, processes and controls that cost effectively reduce Council’s risk profile and thereby protect the interests of Council, the community and other key stakeholders. The framework now comprises a Risk Management Plan, a Risk Appetite Statement and a Risk Register. Council accepts that there is an element of risk in almost every activity it undertakes. Council's Risk Appetite is defined as “the amount and type of risk it is willing to pursue or retain” in the achievement of goals and objectives. The establishment of the Risk Appetite Statement is intended to guide staff in their actions and ability to accept and manage risks to achieve Council’s corporate objectives. Council will monitor and periodically review the Risk Management Framework to ensure that it is effective and reflects the organisation’s risk activities and tolerances while supporting the organisation’s performance.


Nil


AS NZS ISO 31000:2018 Risk Management – Principles and Guidelines

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the revised Risk Management Plan.


23 June 2020 71

10.20 Economic Development Officer Report – May - 2020 ED:TOU:TE

Author: Economic Development Officer

Purpose: To advise Council of recent activities of interest undertaken by the Economic Development Unit (EDU)

Background:

Honour Boards Refurbishment A grant application has been made to the NSW Office of Veterans Affairs for funding to complete the refurbishment of the Gunbar and Tabbita Honour Boards. As previously advised, Council was successful in obtaining funding for Stage One of the project which was the condition assessment and conservation plan components. Notification of successful grants is expected within 3-4 months. Youth Week 2020 As previously advised, following on the Youth Week Scavenger Hunt held in April, there will be a second Youth Week activity to be held later in the year depending on the lifting of Covid19 restrictions. The second activity will be a painted T shirt competition in Hillston with transport available for any youth within the Shire who want to participate. Tourism Marketing Material As previously advised, there are a number of local tourism marketing collateral currently being prepared in-house by the EDU. These include:

• DRIVE - Self-guided drives in Carrathool Shire

• ART - Carrathool Shire Art Trail

• HARVEST - Agribusiness within Carrathool Shire

• EVENTS - Carrathool Shire Events The ultimate objective of producing this material is to increase visitor nights and expenditure in the Shire. The in-house preparation of brochures is more economical due to smaller print-runs and minimising design costs. The EDU has taken advantage of the waiver of fees by TAFE NSW to undertake staff training in digital design. This will also allow for greater agility in adapting to changes not only in our tourism market, but also to any changes in the range of tourism product on offer in the Shire. VIC Sign The EDU has purchased a new Visitor Information sign to be placed on the façade of the Red Dust and Paddy Melons Gallery in High Street Hillston. Replacement drop-in Visitor Information flags have also been purchased. Hilltops Regional Accommodation Centre Albury Request for Financial Assistance A request has been received from the Hilltops Regional Accommodation Centre in Albury for Council to contribute financially to Stage Two of the Centre. The centre provides accommodation at low cost for patients and their carers undergoing treatment at the Albury Regional Cancer Centre. Current Hilltops data indicates that over the past 2 years, in excess of 400 “bed nights” have been provided to Carrathool Shire residents at the Centre. As Councillors may be aware, Can Assist Hillston operates within the Shire and provides 100% assistance in treatment, accommodation and travel costs for any cancer patients and carers in Carrathool Shire. Can Assist in Hillston advises that they would cover all costs involved should a patient required treatment and accommodation in Albury. Council does not provide any financial assistance to Can Assist. Shovel Ready Projects Register The EDU is currently liaising both internally and externally to Council to prepare a list of fully scoped costed projects which would be ready “off the shelf” when funding opportunities arise in the future.


23 June 2020 72

This is to ameliorate any delays or lack of project quality and documentation which can occur when projects for grant funding have to be developed from scratch within a tight timeline. Contribution and ideas are welcomed from Councillors for project consideration. Hillston Arid Zone Botanic Gardens Project The EDU has prepared an initial project scope for the Hillston Arid Zone Botanic Gardens Project. The motivation for this new project is to address improved public amenity for residents that will aim for a high sense of community ownership and involvement in the Garden. The project will also create a high quality tourism product targeting the grey nomad segment who travel the Kidman Way, together with the coach charter market. The project site covers approximately 8 hectares adjoining the Hillston High School ag site, with frontage to both the Kidman Way and Cowper Street. The project will be staged over 5-10 years, and will be reliant on external funding, both government and philanthropic. Initial scoping and planning works costs are covered within the 2019-2020 and 2020-2921 EDU Budget. It is intended that Stage One of this project reach “shovel ready” stage as soon as possible so to be presented for upcoming funding rounds as they arise. Stakeholder engagement is a critical component of this project. Australia Day 2021 As previously advised, the 2019 and 2020 Australia Day Ambassadors were appointed by Council from appropriate persons within Carrathool Shire. Previously, Ambassadors have been assigned to Council by the Australia Day Council. For the 2021 Australia Day commemorations to be held in Rankin Springs in January, it is intended to ask The Rankins Springs 355 Committee to nominate an ambassador to Council for consideration at the August meeting or if need be seek assistance of the Australia Day Council to provide an Ambassador to assist on the day. Father Chris Riley “Youth Off the Streets” Project Discussions are currently underway with the Youth Off the Streets Foundation (www.youthoffthestreets.com.au) regarding the possibility of holding a youth related event in the Shire aimed at addressing youth disadvantage. Subject to timing constraints caused by Covid19, there is an opportunity to incorporate a Youth Off the Streets activity with either the Drought Community Event in Hillston later in 2020, or as a stand alone event in Youth Week 2021. Community Grants Council’s Community Grants Scheme will open early July and close 31 July 2020. The EDU will notify all community and sporting groups that the grants are open, and provide advice and assistance where necessary. Submitted applications will be presented to Council at the August 2020 Meeting for their deliberation.

Proposed Financial implications

Nil


Nil

Policy implications

Nil

Risk implications

Nil


This report covers activities in accordance with the following CSP objective:

1c. A community where young people are engaged and valued 2b. Community infrastructure that is accessible for everyone


23 June 2020 73

3a. Establish Carrathool Shire as a welcoming and exciting place for our community and visitors

3c. Promote opportunities for local economic diversity 3d. Support partnerships to achieve positive outcomes for the community


1. note the report of the Economic Development Officer for May 2020.

2. ask the Section 355 Rankins Springs Hall Committee if they are able to nominate to Council a suitable Australia Day Ambassador by the August meeting of Council for consideration and should the committee be unable to provide nomination Council seek an ambassador from the Australia Day Council for the Australia Day Celebration in 2021.

3. determine if they wish to donate to Hilltops accommodation.


23 June 2020 74

11. Committee Reports

Nil

12. Next Meeting

The next Ordinary Meeting of Council will be held at Hillston District Office on Tuesday 21 July 2020 commencing at 10.00am.

ORDINARY MEETING AGENDA 23 June 2020

Documents

Transcript of ORDINARY MEETING AGENDA 23 June 2020