Agenda - Ordinary Council Meeting - 20 June 2019
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Transcript of Agenda - Ordinary Council Meeting - 20 June 2019
AGENDA
ORDINARY COUNCIL MEETING
An Ordinary Meeting of the Shire of Halls Creek will be held at 4.30pm on Thursday 20 June 2019 in the Council Chambers, 7 Thomas Street, Halls
Creek.
___________________________ _________________
Noel Mason Date Chief Executive Officer
7 Thomas Street, Halls Creek PO Box 21, Halls Creek WA 6770
P (08) 9168 6007 F (08) 9168 6235
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Notes for Members of the Public
PUBLIC QUESTION TIME
The Shire of Halls Creek welcomes you in attending any Shire meeting.
The Shire sets aside a period of ‘Public Question Time’ to enable a member of
the public to put questions. Questions should only relate to the business of
the Shire and should not be a statement or personal opinion. Upon receipt of
a question from a member of the public, the Presiding Member may either
answer the question or direct it to an officer to answer, or it will be taken on
notice.
Any comments made by a member of the public become a matter of public
record as they are minuted by Council. Members of the public are advised that
they are deemed to be held personally responsible and legally liable for any
comments made by them that might be construed as defamatory or otherwise
considered offensive by any other party.
2018 COUNCIL MEETING DATES
The following Council Meeting dates and times have been resolved by Council.
January Council in Recess
Thursday 21 February 2019 4.00pm Council Chambers, Halls Creek
Thursday 21 March 2019 4.00pm Council Chambers, Halls Creek
Thursday 18 April 2019 11.00am Warmun Community
Thursday 16 May 2019 4.30pm Council Chambers, Halls Creek
Thursday 20 June 2019 4.30pm Council Chambers, Halls Creek
Thursday 25 July 2019 4.30pm Council Chambers, Halls Creek
Thursday 15 August 2019 4.30pm Council Chambers, Halls Creek
Thursday 19 September 2019 4.30pm Balgo Community
Thursday 24 October 2019 4.30pm Council Chambers, Halls Creek
Thursday 21 November 2019 4.30pm Council Chambers, Halls Creek Thursday
12 December 2019 4.30pm Council Chambers, Halls Creek
Council’s Audit Committee meets when required. Details of these meetings are
advised as appropriate.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Notes for Elected Members
DECLARATIONS OF INTEREST
Section 5.65 and 5.70 of the Local Government Act 1995 requires an Elected
Member or officer who has an interest in any matter to be discussed at a
Committee/Council Meeting that will be attended by the Elected Member or
officer must disclose the nature of the interest in a written notice given to the
Chief Executive Officer before the meeting; or at the meeting before the
matter is discussed.
An Elected Member who makes a disclosure under section 5.65 or 5.70 must
not preside at the part of the meeting relating to the matter; or participate in;
or be present during, any discussion or decision making procedure relating to
the matter, unless allowed by the Committee/Council. If Committee/Council allow
an Elected Member to speak, the extent of the interest must also be stated.
APPLICATION FOR LEAVE OF ABSENCE In accordance with Section 2.25 of the Local Government Act 1995, an
application for leave requires a Council resolution granting leave requested.
Council may grant approval for Leave of Absence for an Elected Member for
ordinary Council meetings for up to but not more than six consecutive
meetings. The approval of the Minister is required for leave of absence greater
than six ordinary Council meetings.
This approval must be by Council resolution and differs from the situation
where an Elected Member records their apologies for the meeting. A failure to
observe the requirements of the Act that relates to absence from meetings
can lead to an Elected Member being disqualified should they be absent
without leave for three consecutive meetings.
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DISCLAIMER
The purpose of Council Meetings is to discuss, and where possible, make
resolutions about items appearing on the agenda. Whilst Council has the
power to resolve such items and may in fact, appear to have done so at the
meeting, no person should rely on or act on the basis of such decision or on
any advice or information provided by a Member or Officer, or on the content
of any discussion occurring, during the course of the meeting.
Persons should be aware that the provisions of the Local Government Act
1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a
Council decision. No person should rely on the decisions made by Council
until formal advice of the Council decision is received by that person. The
Shire of Halls Creek expressly disclaims liability for any loss or damage
suffered by any person as a result of relying on or acting on the basis of any
resolution of Council, or any advice or information provided by a Member or
Officer, or the content of any discussion occurring, during the course of the
Council meeting.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
TABLE OF CONTENTS
ORDINARY MEETING OF COUNCIL
THURSDAY 20 June 2019
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 8
2. RECORD OF ATTENDANCE/LEAVE OF ABSENCE (PREVIOUSLY
APPROVED) /APOLOGIES/ LATE ARRIVALS / DISCLOSURE
OF INTEREST 8
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON
NOTICE 9
4. PUBLIC QUESTION TIME 9
5. APPLICATIONS FOR LEAVE OF ABSENCE 9
6. PETITIONS/DEPUTATIONS/PRESENTATIONS 9
7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 9
8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT
DISCUSSION 9
9. REPORTS OF OFFICERS AND COMMITTEES
9.1 Chief Executive Officer
9.1.1 Creation of a Works Committee of Council 10
9.1.2 Adoption of Policy – Indigenous Business Agenda 18
9.2 Director Executive Services
9.2.1 2019 Local Government Week Convention 26
9.3 Director Corporate Services
9.3.1 Delegations to the Chief Executive Officer – Procurement 46
9.3.2 Request for Facility Hire Grant including Stall Holder’s Licence
Fee – Oval and Civic Hall - NADOC Committee 59
9.4 Financial Services
9.4.1 Chief Executive Officer Authorisations and Reporting to
Council for the period of 01/05/2019 to 31/05/2019 63
9.4.2 Accounts Paid by Authority – May 2019 72
9.4.3 Financial Investment Report for period ending 31 May
2019 100
Agenda Forum To be held at the conclusion of the Concept Forum commencing at 3.00pm. The Agenda Forum provides an opportunity for Elected Members to ask questions and seek additional information to that provided within the Council
reports listed on the agenda.
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9.4.4 Statement of Financial Activity – May 2019 104
9.5 Committee Meetings
9.5.1 Cemetery Committee Meeting held 14 May 2019 122
10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 128 11. NEW DECISIONS OF AN URGENT NATURE INTRODUCED
BY DECISION OF THE MEETING 128
12. MATTERS BEHIND CLOSED DOORS 128
12.1 Tender RFT 2019-03 Road Construction Plant with Operators 128
12.2 Engineering Consulting Services Procurement 128
13. CLOSURE OF MEETING 128
14. CERTIFICATION 128
ATTACHMENTS
Attachment No Description Page No
Minutes
Ordinary Council Meeting 16
May 2019
Circulated under separate
cover
9.1.2A Indigenous Business Agenda Pg. 22
9.2.1A Information & Registration Pg. 30
9.3.1A Consolidated Delegations Pg. 51
9.3.2A Application Letter Pg. 61
9.4.1A Chief Executive Officer
Timesheets
Pg. 66
9.4.1B Chief Executive Officer Leave Pg. 69
9.4.1C Chief Executive Officer Credit
Card transitions
Pg. 71
9.4.2A Accounts Paid by Authority Pg. 74
9.4.2B Credit Card Transactions -
Detailed
Pg. 87
9.4.3A Reserve Funds Investment Pg. 103
9.4.4A - D Finance Attachments – May Pg. 109
9.5.1A Minutes – Cemetery
Committee
Pg. 124
CONFIDENTIAL ATTACHMENTS DISTRIBUTED SEPARATELY
9.4.2B Confidential Schedule of
sundry creditor accounts paid
by authority detailed
Provided to Councillors on
request as a confidential
attachment
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ORDINARY MEETING OF COUNCIL
AGENDA
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The meeting was opened at …………. by……………………………………. DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Halls Creek for any act, omission or statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within the minutes of this meeting. 2. RECORD OF ATTENDANCE/ LEAVE OF ABSENCE (PREVIOUSLY
APPROVED)/ APOLOGIES/ LATE ARRIVALS
2.1 Attendance Shire President Cr Malcolm Edwards Deputy President Cr Chris Loessl Councillors Cr Trevor Bedford Cr Virginia O’Neil Cr Rosemary Stretch Cr Bonnie Edwards Cr Brett Perkins Chief Executive Officer Noel Mason Director Corporate Services Lloyd Barton Director Infrastructure Assets Phil Burgess Director Youth & Community Development Margaret Glass Director Executive Services Kellie Gill Manager of Finance Kim Chua Economic Development Manager Matthew Hobson
2.2 Leave of Absence (previously approved) Nil at the time of preparing the agenda.
2.3 Apologies
Musa Mono – Director Health & Regulatory Services 2.4 Late Arrivals
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2.5 Declaration of Interests Councillor/Staff Member
Item No. Interest Comments
Lloyd Barton, Director Corporate Services
9.3.1 Impartiality The Reporting Officer declares an Impartiality Interest in this matter as
the delegations to the CEO also are applicable to any person performing the role of the Acting CEO.
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
Nil
4. PUBLIC QUESTION TIME
There were no notifications of any Public Questions at the time of writing this agenda.
5. APPLICATIONS FOR LEAVE OF ABSENCE
Nil at the time of preparing the agenda. 6. PETITIONS / DEPUTATIONS / PRESENTATIONS
Nil at the time of preparing the agenda. 7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
Note: The minutes of the Council meeting listed above is provided under separate cover via www.hallscreek.wa.gov.au
8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION There were no items for this section at the time of preparing the agenda.
Officer’s Recommendation That Council confirms the minutes of the Ordinary Council Meeting held 16 May 2019 as a true and accurate record. Moved: Cr Seconded: Cr
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9. REPORTS OF OFFICERS AND COMMITTEES
9.1. CHIEF EXECUTIVE OFFICER
9.1.1 Creation of a Works Committee of Council
ITEM NUMBER: 9.1.1
REPORTING OFFICER: Noel Mason, Chief Executive Officer
SENIOR OFFICER NA
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 Seeking Council support for the creation of a Works Committee, effectively
immediately, to provide the commencing governance to the MRWA Duncan Road project and Shire Works programs as it unfolds.
2.0 Background 2.1 In discussions with the President, the CEO has proposed a higher degree
of governance oversight for the proposed MRWA Duncan Road upgrade, the Tanami construction and the Shire construction works whilst these projects develop and commence during 2019/20. This would be done by the establishment of a Works Committee.
3.0 Comments 3.1 If this proposal is supported, the need for the Works Committee is
immediate, as scoping for the Duncan Road and the Shire construction is occurring now, and capital outlays for plant are planned in commence in July.
3.2 Primarily, the size of the MRWA Duncan Road contract ($20m per year for
2.5 years) is such that it requires more time to be spent on governance. To do this at a Council level so that all Councillors have a comprehensive knowledge of the scope of the works including its impacts on the Shire is unrealistic, Council time is limited. A move to a Committee facilitates the time needed to fully discuss the implications of the work and how the Shire is best able to cope.
3.3 MRWA has agreed to the Shire taking significant responsibility for the
Duncan Road job. They have expressed confidence in the Shire staff and our contractors to date in preparing the design and scope of works. They have signalled support for the Shire’s intention to ramp up local content and aboriginal employment and have agreed to fund the project sub-contracts via Shire procurement processes. An early step of the Council to establish the wrap around governance for this job will bring additional credit to the Shire.
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3.4 Additionally, the development of a Shire plant and works crew in the near
future requires more detailed governance and oversight, and the Tanami project planned for a 2022 commencement will require significant planning. These greater workloads would place unreasonable time constraints on Council and with limited time available now, the only realistic solution lays in having a Committee focussed on works.
3.5 It should be remembered that if all transacts as is expected in relation to
the Duncan and Tanami projects, the level of Works activity will be such that a Committee may be required for 5+ years.
3.6 It is appropriate that a Committee requires terms of reference and
performance evaluation. This new Committee would have a life of 5 months before the first assessment takes place, and its ongoing value can be considered then.
3.7 Terms of Reference – Works Committee To make recommendations to Council for the:
Planning • development of Strategic plans for the Shire of Halls Creek road
network; • preparation of long-term financial plans to fund works on the Shire
of Halls Creek road network; • creation of capital items and plant replacement plans; • adoption of 4-5-year work grant programs as required by Roads to
Recovery, Blackspot program, and Regional Road grants (MRWA). Governance
• Oversight of all major Operational and Construction programs including Private works;
• Scope of works, selection criteria etc. for Requests for Tender or Quote – as applies under Shire procurement policy where applicable.
Works Performance
• Assessment of the performance of the Shire works program quarterly;
• Assessment the contracts and contractors who supply Shire procurement;
• performance of tenders and tenderers as they pertain to the operational and capital programs of the Shire;
Financial
• budget performance of the Works program and any required budget adjustments;
• planned, programmed and unforeseen budget requirements of the operational and capital Works Program from year to year.
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Other • other matters of works that impact on the Shire.
Note: Council does not delegate any authority to the Works Committee
3.8 It would be recommended that the size of the committee be 4 Councillors.
The Works program is the largest and most significant expenditure of the Shire; therefore, a simple majority of Councillors on the Works Committee would ensure that a unanimous decision of the Committee could pass the Council unhindered. This is important when recommendations for big ticket capital items, tenders and contracts are under discussion, particularly where the Committee has done the background work and assessment, therefore passing through Council unaltered or reversed is always preferable.
3.9 Council may choose to appoint deputy committee members, though this is
not recommended at this time unless a quorum is doubtful on a regular basis.
3.10 It is recommended that a quorum for the committee be three members. 4.0 Statutory Environment 4.1 Local Government Act 1995
Part 5, Subdivision 2 — Committees and their meetings 5.8. Establishment of committees A local government may establish* committees of 3 or more persons to
assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees.
* Absolute majority required.
5.9. Committees, types of (1) In this section —
other person means a person who is not a council member or an
employee. (2) A committee is to comprise — (a) council members only; or (b) council members and employees; or (c) council members, employees and other persons; or (d) council members and other persons; or (e) employees and other persons; or (f) other persons only.
5.10. Committee members, appointment of
(1) A committee is to have as its members — (a) persons appointed* by the local government to be members
of the committee (other than those referred to in
paragraph (b)); and (b) persons who are appointed to be members of the committee
under subsection (4) or (5).
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* Absolute majority required. (2) At any given time each council member is entitled to be a
member of at least one committee referred to in section 5.9(2)(a) or (b) and if a council member nominates
himself or herself to be a member of such a committee or committees, the local government is to include that council member in the persons appointed under subsection (1)(a) to at
least one of those committees as the local government decides. (3) Section 52 of the Interpretation Act 1984 applies to
appointments of committee members other than those appointed under subsection (4) or (5) but any power exercised under section 52(1) of that Act can only be exercised on the
decision of an absolute majority of the local government. (4) If at a meeting of the council a local government is to make an
appointment to a committee that has or could have a council member as a member and the mayor or president informs the local government of his or her wish to be a member of the
committee, the local government is to appoint the mayor or president to be a member of the committee.
(5) If at a meeting of the council a local government is to make an appointment to a committee that has or will have an employee
as a member and the CEO informs the local government of his or her wish —
(a) to be a member of the committee; or (b) that a representative of the CEO be a member of
the committee, the local government is to appoint
the CEO or the CEO’s representative, as the case may be, to be a member of the committee.
5.11A. Deputy committee members
(1) The local government may appoint* a person to be a deputy of a member of a committee and may terminate such an appointment* at any time.
* Absolute majority required. (2) A person who is appointed as a deputy of a member of a
committee is to be — (a) if the member of the committee is a council member — a council member; or
(b) if the member of the committee is an employee — an employee; or (c) if the member of the committee is not a council member or an employee — a person who is not a council member or an employee; or (d) if the member of the committee is a person appointed under section 5.10(5) — a person nominated by the
CEO. (3) A deputy of a member of a committee may perform the functions of the member when the member is unable to do so
by reason of illness, absence or other cause.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
(4) A deputy of a member of a committee, while acting as a member, has all the functions of and all the protection
given to a member. [Section 5.11A inserted by No. 17 of 2009 s. 20.]
5.11. Committee membership, tenure of
(1) Where a person is appointed as a member of a committee
under section 5.10(4) or (5), the person’s membership of the committee continues until —
(a) the person no longer holds the office by virtue of
which the person became a member, or is no longer the CEO, or the CEO’s representative, as the
case may be; or (b) the person resigns from membership of the
committee; or (c) the committee is disbanded; or (d) the next ordinary elections day,
whichever happens first.
(2) Where a person is appointed as a member of a committee other than under section 5.10(4) or (5), the person’s
membership of the committee continues until — (a) the term of the person’s appointment as a
committee member expires; or (b) the local government removes the person from the office of committee member or the office of
committee member otherwise becomes vacant; or (c) the committee is disbanded; or (d) the next ordinary elections day, whichever happens first.
5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 Nil – in regard to the adoption of the recommendation.
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7.0 Financial Implications 7.1 An extra Committee of the Shire would place additional administrative
costs on the Shire, it just means more work. Preparation of Agendas, Minutes and actions resulting from the decisions of the Committee would all come with administrative and operational burden. The work now is incorporated into the OMC Agenda under the Directors reports so some of the preparation time for part of what the Works Committee would address is overlap (excluding tender acceptance). Tender acceptance would still be the responsibility of Council.
7.2 There would be no additional Governance cost by establishing a Works
Committee, the calculation for members payments is an all-in calculation, therefore no additional attendance fees would apply. In the case of travel, some additional costs may apply if the Works Committee is required to undertake site or project inspections.
8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.
8.4 Risk There is no risk to Council in this decision process, the decision itself holds no risks to Council as creating a Committee is not a requirement going forward. Where the risk may develop, is in Council not creating a Works Committee. In this scenario the risks could be high and very likely. As examples:
• Staff not achieving performance expectations with the MRWA contract;
• Costs escalating and decisions to pull back not supported at Council;
• Overload of the Council process and OMC time constrains lead to less than suitable decision-making processes;
• High staff workloads impact not recognised by Council leading to staff exit;
• Co-ordinated planning across Works not achieved, lead to inefficiency and waste;
• Decisions to expend workforce generates impacts that Council are not aware of and urgent recommendations required;
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• Brings some Councillors closer to the workface. Job inspections, field trips and in depth assessment of the Works programs gives greater understanding – without that, untenable decisions may be made.
The Council would understand that a shortfall in governance is usually where processes in Local Government unravel, when the Council fails in it’s governance tasks, the public quickly demand changes. It is proposed by this report that those risks be eliminated from the outset. The additional work and time pressures at a OMC’s level would raise the risk of being successful in controlling Works programs and the downside would be significant, prolonged and impactful outcomes across all facets of the organisation.
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VOTING REQUIREMENT: Absolute Majority Attachments: Nil
Officer’s Recommendations That: The Shire of Halls Creek establish a Works Committee with the following terms of reference: To make recommendations to Council for the:
Planning • development of Strategic plans for the Shire of Halls Creek
road network; • preparation of long-term financial plans to fund works on
the Shire of Halls Creek road network; • creation of capital items and plant replacement plans; • adoption of 4-5-year work grant programs as required by
Roads to Recovery, Blackspot program, and Regional Road grants (MRWA).
Governance
• Oversight of all major Operational and Construction programs including Private works;
• Scope of works, selection criteria etc. for Requests for Tender or Quote – as applies under Shire procurement policy where applicable.
Works Performance
• Assessment of the performance of the Shire works program quarterly;
• Assessment the contracts and contractors who supply Shire procurement;
• performance of tenders and tenderers as they pertain to the operational and capital programs of the Shire;
Financial
• budget performance of the Works program and any required budget adjustments;
• planned, programmed and unforeseen budget requirements of the operational and capital Works Program from year to year.
Other • other matters of works that impact on the Shire.
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9.1.2 Adoption of Policy – Indigenous Business Agenda
ITEM NUMBER: 9.1.2
REPORTING OFFICER: Noel Mason, Chief Executive Officer
SENIOR OFFICER NA
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 Adoption of new Shire of Halls Creek policy, Indigenous Business Agenda
policy.
2.0 Background 2.1 At the Shire Forum in May, the CEO presented a proposal that new policy
be created to direct the Shire in terms of its support and development of indigenous advancement, employment and indigenous business relationships.
2.2 The policy has now been completed for adoption. 3.0 Comments
3.1 The Indigenous Business Agenda policy is a principle based broad-brush policy aimed at addressing a number of areas of Shire business that relate to indigenous advancement. It has been prepared to assist Council and staff to administer those aspects of the Shire business.
3.2 As the Shire progresses into a major contracts and procurement period, this policy will guide purchasing, particularly where indigenous businesses are involved and/or indigenous business partners are establishing contracts and procurement arrangements with the Shire.
3.3 The new policy details aspects of and has focus on;
• Aboriginal Employment policy (exists as policy A3) - Supports the Shires thrust in greater aboriginal employment;
• Procurement practice to encourage aboriginal employment – details how the Shire can bring focus in its procurement to support those businesses that also employ aboriginal employees,
• Indigenous Business Partner (IBP) program, - supporting indigenous businesses to work with the Shire in providing services and goods;
• Support in Business and Employment – providing more instruction as to how Shire will be prepared to support staff beyond appointment as we aim to fill a greater spread of positions.
3.5 The use of policy in Local Government (LG) sits between statute and legislative requirements or the ‘must do’s and must comply’ elements of Shire business. Operationally, the Shire is still required to procure goods
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and services within the requirements of the Local Government Act, Regulations and Council’s procurement policy (Policy A11); this Indigenous Business Agenda policy overlays and provides greater direction as to how the Shire will focus that procurement towards businesses and organisations that support indigenous advancement and employment.
3.6 The responsibility for application of the policy will rest with the CEO and the Management team as this policy application goes towards a cultural change in the organisation. The various Key Result Areas of senior staff will be amended to include the requirement to enforce the policy and improve the Shire performance in terms of procurement, working with Indigenous Business Partners and employment when they are reviewed in November 2019.
4.0 Statutory Environment 4.1 Local Government Act 1995
Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies.
Section 3.1 – Provides that the general function of the local government
is to provide for the good government of persons in its district.
5.0 Strategic Implications Objective: 4. Civic: Working together to strengthen leadership and effective governance. Outcome: Civic - 4.9 Capacity for effective governance is established, maintained and enhanced Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire Strategy: Civic - 4.1.2 Consistent and impartial application of Council policies and provision of services Strategy: Civic - 4.1.3 Council decisions are consistent, reliable and transparent Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire
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6.0 Policy Implications 6.1 As per this report. 7.0 Financial Implications 7.1 The financial implications of the policy are many but understandable. To
commit to a greater indigenous advancement outcome will cost the Shire more in regard to the support and development costs, though it is logical that this is the price of such efforts. For employees and trainees to development into knowledgeable, capable and skilled workers costs more – definitively it could be argued anywhere between 3-10% over and above normal costs. The counter argument lies in the savings it produces having long term aboriginal staff, as opposed to the turnover happening at present.
7.2 Again, the same argument exists for Indigenous Business Partners (IBP).
For the Shire to develop these relationships and provide the Business Partners with the support they may need to succeed is a long-term cost.
7.3 The Shire should view each IBP as an opportunity to develop a long-term
solution to a supply and procurement issue, expecting that support may cost more initially, but will provide benefits long term. There will also be a component of the IBP program, where business partners will actually be saving the Shire the need to outlay more capital cost, therefore a saving in having alternate sources of plant and equipment.
7.4 Quantification of the costs looking forward is difficult. It would be akin to
trying to determine the cost of upholding a principle; not easy to ascertain. The simplest form of data to support the policy application may be a record of how much expenditure is redirected in applying the policy, from there, a consideration as to the benefits and deficits of what the Shire is aiming to achieve might make some sense.
7.5 To facilitate this assessment, Staff are required to report to the Audit Committee the quarterly expenditure directed towards the category of businesses (A1-C3) for the Council’s consideration. Over time, this will be graphed to provide a longer-term view.
8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social
There are no immediate significant identifiable social impacts arising from adoption of the officer’s recommendation.
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8.4 Risk There is no specific risk associated with the adoption of this report.
The Indigenous Business Agenda policy item brings to Council a degree of risk in terms of the success or failure, though the overall impact of Policy is as an attempt to improve Indigenous Advancement which poses only benefits to the organisation.
VOTING REQUIREMENT: Simple Majority Appendix:
9.1.2A. Indigenous Business Agenda (IBA) policy
Officer’s Recommendations That:
The Shire of Halls Creek adopt the Indigenous Business Agenda policy, as appended (9.1.2A).
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INDIGENOUS BUSINESS AGENDA (IBA) POLICY
PREAMBLE: To develop a consistent, operationally effective, performance based
approach towards local indigenous advancement is difficult and requires focus and
affirmative action. The Shire of Halls Creek (SoHC) must provide community leadership,
develop sound principals and adopt affirmative actions to ensure that continuous
indigenous advancement is built into the organisational culture, the operational practices
and the hearts and minds of the staff and community. The creation of a principles
platform, translated into business and strategic objectives, combined with supporting
actions will provide Councillors and staff with clear direction. Affirmative actions and
biases can then be identified, enforced and communicated to the SoHC community and
Shire stakeholders.
OBJECTIVE: To document the principles behind the SoHC Indigenous Business Agenda
in its various facets and provide clear direction to the business strategic and action plan
implementation. To detail the IBA performance management requirements under each
element of the program and to record the cultural and business changes achieved.
Definitions:
SoHC Indigenous Business Agenda (IBA)
Describes the business activities of Shire of Halls Creek that actively pursue indigenous
advancement over and above what would be regarded as the normal local government
business. The SoHC IBA can apply within the Shire of Halls Creek, the Kimberley region
or the State of WA and beyond.
Indigenous Business Partner (IBP) program
Describes the business partners the Shire will establish to aid it complete its annual
capital, operational and services programs. IBP’s will be legal entities supported by the
Shire to provide a range of employment, goods, works and services including capital
contributions for the Shire. They could consist of independently owned and operated
Indigenous businesses, Aboriginal Corporations, independent employees, or a
combination of the above where the predominant business function is carried out by
aboriginal people. The aim of this relationship for the Shire is to spread the work and
supply across numerous indigenous organisations and to support them across multiple
years to develop and grow.
Aboriginal Employment
Describes the employment of aboriginal persons in the Shire, IBP’s or other
organisations, either full time, part time or casual and can include traineeships,
apprenticeships or work readiness programs designed to prepare aboriginal people for
employment.
POLICY:
Policy Framework Principals
The Shire of Halls Creek already undertakes affirmative action towards supporting
indigenous business. This policy framework will quantify those areas of business practice
where the Shire can aim to impose a greater influence and result;
Aboriginal Employment policy
The SoHC has adopted an affirmative aboriginal employment policy that targets an
increase in aboriginal employment and traineeships within the operations of the Shire.
This policy is a driver towards parity in the makeup of the Shire workforce when
compared to the general population statistics – 75:25. The Shire acknowledged that
positions filled is only part of the equation to achieve high aboriginal employment.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Affirmative action to support an employee’s training, development and position
competence is essential, as is parity in terms of Shire housing, advanced education and
access to senior positions.
Shire Budgets are required to target and provide a higher than normal training and
development component, as well as addressing legacy issues like housing and access to
advanced training, education and senior positions. Refer to Policy A3.
Procurement practice to encourage Aboriginal Employment
The SoHC has Procurement Policy (Refer Policy A11) that complies with the Local
Government Act 1995 (LGA) and LGA Regulations. This policy drives purchasing and
procurement on a best value approach, though the Shire can apply local preferences
within tendering and quotation frameworks.
Through affirmative indigenous business preferences, the Shire can influence local,
regional and State based suppliers to consider their contributions to aboriginal
advancement and aboriginal employment.
The Shire will do this by;
• the insertion of indigenous business, aboriginal employment and SoHC local
content objectives in tenders and quotes with 100% selection criteria weightings.
To achieve this, the Shire will require changes to tender and quote assessment
and additional research into the suppliers organisational and employment make-
up;
• when considering procurement, via the identification of indigenous businesses
and other indigenous suppliers that meet our procurement criteria and
expectations and can demonstrate by their existing practice that they clearly and
openly support indigenous advancement;
• in comparing procurement supplier options, the Shire will use a matrix of
priorities and target suppliers that clearly prioritise aboriginal ownership,
advancement, employment, training and development within their own
organisations. To do this, the Shire must conduct additional research into the
suppliers organisational and employment make-up.
A1 Aboriginal
owned operated
with +100%
aboriginal
employment
A2 Aboriginal
ownership with
more than 75%
aboriginal
employment
A3 Aboriginal
ownership with
less than 75%
aboriginal
employment
B1 Combination or
mix of ownership
with more than
75% aboriginal
employment
B2 Combination or
mix of ownership
with less than 50%
employment
B3 Combination
or mix of
ownership,
limited evidence
indigenous
advancement
and less than
4% aboriginal
employment
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Note: 4% is regarded as the percentage of aboriginal people in the Australian
population
75% is regarded as the percentage of aboriginal people in the Halls
Creek population
• Developing cost reporting centres that can identify the expenditure of the Shire in
the A1 to C3 format, then actively pursuing how internal changes can shift
expenditure patterns towards an A1 result.
Local Aboriginal issues require local aboriginal solutions
The SoHC will transition and develop a business culture that demonstrates a clear
acknowledgement that actions of the Shire in addressing local aboriginal issues will
commence with the thorough involvement of local aboriginal people in the solution.
Whilst it may not always be possible to accommodate the preferred solutions, the Shires
aim will be to engage aboriginal elders, leaders and emerging leaders in actively
tendering their solution, so the Shire may conjointly work together for a result.
Support in Business and Employment Culture
The SoHC business culture will evolve to instinctively know that the combined effort with
our indigenous business partners (IBP) and their aboriginal employees will always
produces a result greater than the sum of the Shires individual effort. The Shire
recognises that the transition to greater involvement of IBP’s and indigenous people in
employment will require prolonged programs of support and comparative opportunity in
the workplace. Conversely, the Shire expectations include our IBP’s adhering to
contemporary human resource practice, merit and equal opportunity principles and
Occupational Safety and Health requirements in all facets of IBP operations.
PROCESS:
To achieve application of the IBA policy, procurement and aboriginal employment
outcomes and adoption of other indigenous business targets will be a Key Result Area in
the performance assessment of the Chief Executive Officer and the Executive
Management team. Quarterly reports indicating employment statistics and procurement
results will be provided to the SoHC Audit Committee for examination.
During the transition phase (12 to 18 months) there will be;
• focus on the current expenditure of the Shire that can be redirected;
• development of SoHC staff resources who will drive the IBA;
• expand SoHC staff capacities to research and identify preferred suppliers, work
with IBP’s and bring focus to the IBA;
• identify external supporters and agencies who will work alongside the SoHC in
achieving the IBA aims;
• development of a rolling Expression of Interest (EOI) for Indigenous Business
Partners who have an interest in joining with the Shire in supply of goods and
services;
C1 Non aboriginal
ownership with
high commitment
to indigenous
advancement with
greater than 4%
aboriginal
employment
C2 Non aboriginal
ownership with
limited evidence
indigenous
advancement or
less than 4%
aboriginal
employment
C3 No aboriginal
ownership, No
real evidence of
indigenous
advancement or
aboriginal
employment
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
• expected high take-up for IBP’s in the road construction phase of the Duncan and
Tanami roads upgrades, including the expansion of aboriginal employment at a
Shire and Indigenous Business Partner level;
• added resources from existing Shire Budgets and external sources to support and
develop IBP’s and aboriginal workforces.
The Chief Executive Officer will direct focus on the Indigenous Business Agenda (IBA)
and provide organisational frameworks to make it occur.
It is expected that the Shire will work with current and intended suppliers to meet or
demonstrate the IBA requirements and have a lead in period of 12 to 18 months,
thereby giving time to develop the compliant suppliers and future business relationships.
The application of this policy will be advertised and promoted in the SoHC to ensure all
business owners and potential suppliers have sufficient opportunity to engage with the
Shire before the elements of the IBA are applied.
IBP Contracts or MOU’s
The IBP would be expected to support and adopt sustainable governance, business and
employment practices to mirror Shire behaviour standards and the Shire would assist
them where required to establish these process.
Shire contracts (where applicable) over longer time frames, would guarantee the start-
up of the IBP’s and minimise the risk to Shire. Where not possible, the Shire can provide
MOU’s to the expected relationship between the IBP and the Shire, and use theses to
provide a degree of certainty that the relationship is ongoing.
As an example:
In the expansion of the road work capacity of the Shire; risk can be offset by IBP’s
sharing in long term Shire MOU’s and contracts to supply grading, trucking or other plant
and/or workforce development. Shire would establish those partners to work alongside
Shire to compliment and parallel our capacity.
Businesses that may also be able to share Shire contracts as micro businesses or as our
business partners could include topics like:
Pest Control, Security, Cleaning, Detailing, minor building repairs, footpath and cemetery
maintenance, tree pruning, Airport Maintenance, grass slashing, gardening, sport and
recreation services.
HEAD OF POWER: Local Government Act 1995
Policy Number
Policy Section
Responsible Department
Adoption Resolution Number Adoption Date
Review Date & Resolution
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
9.2. EXECUTIVE SERVICES
9.2.1. 2019 Local Government Week Convention
ITEM NUMBER: 9.2.1
REPORTING OFFICER: Kellie Gill, Director Executive Services
SENIOR OFFICER: Noel Mason, Chief Executive Officer
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 Nomination of Councillors to attend 2019 Local Government Convention and nomination of voting delegates for 2019 WALGA Annual General Meeting. 2.0 Background 2.1 The 2019 Local Government Convention will be held Thursday 8 – Friday 9 August 2019 with the Pre-convention being held Tuesday 6 – Wednesday 7 August at the Perth Convention Exhibition Centre, 21 Mounts Bay Road, Perth. The 2019 WALGA Annual General Meeting will be incorporated into the convention and held on Wednesday 7 August 2018. 2.2 The theme for the 2019 WA Local Government Convention is Local Government: Renewal Practical. Integral to the theme is the development of the New Local Government Act – new legislation for Local Government that will enable the sector to reach its full potential and deal with the vast and diverse range of needs and aspirations of our communities. It is the driver for one of the most extensive consultation processes ever undertaken by the State Government with the sector. It has the potential to result in game-changing outcomes that will shift the focus and actions of Local Governments for decades to come, and whilst this is the potential for the legislation, this conference is about more than just the Act and its supporting regime of regulations and guidelines. 2.3 New thinking, new trends, new technologies, new ways of working and doing things these all come to the fore as we explore what the implications and opportunities are in a “Brave New World” for Local Government. 2.4 In essence, the theme is to explore the challenge of change. How do you define what is possible, sort it into what you need as distinct from everything that you might want, make the hard calls in deciding what to do, and then do it? Perhaps most challenging of all is understanding the progress of change. How do we know we are achieving the change we want?
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
2.5 All Member Councils are entitled to be represented by two voting delegates. WALGA must be notified of voting delegates by Friday 5 July 2019. There is also a provision for two proxy voting delegates to be nominated in case either/both of the voting delegates are unavailable on 7 August.
3.0 Comments 3.1 The Acting Chief Executive Officer, Shire President Malcolm Edwards,
Deputy President, Cr O’Neil and Cr Stretch were the nominated delegates for the 2018 Local Government Convention. Cr Edwards and Cr Loessl were nominated as the voting delegates.
3.2 Council is to now decide the attendees of the 2019 Convention including
who will be the voting delegates and proxy voting delegates for the 2019 Annual General Meeting.
4.0 Statutory Environment 4.1 Rights of voting delegates: WALGA Association Standing Orders. 5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.7 A strong and professionally developed Council providing effective advocacy for the Shire’s interests 5.3 Strategy: Civic - 4.7.1 Provide professional development opportunities for Councillors and encourage them to participate 6.0 Policy Implications 6.1 Policy MEM04 “Attendance at Shire-related events outside the Halls Creek District” reads in part:
In respect of the annual Local Government Week Convention in Perth, the attendees shall be the Shire President, Deputy President, CEO and up to 2 other Councillors. In the event that more than two other Councillors wish to attend, attendance will be determined on a rotational basis so that a Councillor who attended the preceding year's Convention will give way to a Councillor who did not attend the previous year's Convention.
Nothing in this policy is to be interpreted as preventing a Councillor from
attending an event held in Halls Creek, or an event for which they will be in the vicinity and are able to attend without cost to the Shire, or an event in relation to which they are prepared to pay their own expenses, unless protocol prevents their attendance at such an event (e.g. protocol prevents Councillors from attending meetings of the Kimberley
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Interagency Working Group (KIWG), even if the meeting is held in Halls Creek).
Nothing in this policy is to be interpreted as preventing the Council
from authorising by resolution other event attendances, if it so chooses.
The CEO shall be responsible for the administration of this policy. 7.0 Financial Implications 7.1 The total cost of Local Government week (e.g. 5 attendees, workshops/training, meals, travel, etc.) is estimated at $10k-12k and an adequate provision is made in the adopted budget each year. 8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation. 8.4 Risk There is no notable risk associated with the adoption of the report.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
VOTING REQUIREMENT: Simple Majority Appendix:
9.2.1A Information & Registration
Officer’s Recommendations That:
1. Council notes that the Shire President, Deputy President and Chief Executive Officer will attend the 2019 WALGA Local Government Week Convention;
2. Council approves the attendance of Cr____________ and Cr ____________ at the 2019 WALGA Local Government Week Convention;
3. Council to nominate up to two additional Councillors to attend in the case of the inability of the above Councillors to attend, being Cr _____________ and Cr:_____________
4. Cr Edwards and Cr Loessl are nominated as the Voting delegates for the 2019 WALGA Annual General Meeting, and that WALGA be notified by 5 July 2019;
5. Cr _________________ and Cr:__________________ are nominated as the Proxy Voting delegates for the 2018 WALGA Annual General Meeting; and
6. Officers are instructed to ensure an adequate 2019-20 budget allocation for attendance at the 2020 WALGA Local
Government Week Convention.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
R E N E W A L P R ACT I CA LInformation and Registration
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for more than 20 years
Client Insert Date
Campaign Size (HxW)
Description
Filename Proof/Alt #
Publication Date/Time
Prod Mgr
Studio Mgr
Studio Op
Acc Dir
Acc Coor
Art Dir
Writer
Notes: Grey fields for internal sign off on hard copy proof.
PDF may appear on screen not at actual size.
Local Govt Insurance Services (LGIS) 2013-08-21
LGIS000234 Statewide and Western Councillor ads 142.0 x 99.0003
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PRESENTED BY
Wednesday 7 - Friday 9 August 2019 Perth Convention and Exhibition Centre, 21 Mounts Bay Road, Perth
Loca l Government
2019 WA Local Government Convention
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
2019 WA Local Government Convention Information and Registration
Principal SponsorCivic Legal is pleased to be the Principal Sponsor of the WA Local Government Convention again this year. We are looking forward to another excellent conference organised by WALGA.
This is the second year of Civic Legal’s unique governance support service, Project Aware, which aims to build capacity within Local Governments. This is a response to the new auditing regime under the Office of the Auditor General.
Drop by our booth to find out more, and to chat with our specialist Local Government team. They are all trained in using clear legal English and can help you with planning, litigation, complex contracts, or any other issue your Local Government may face.
Enjoy the conference, and see you soon!
Best regards
Anthony Quahe Managing Principal
Supporting Sponsors Convention Breakfast Sponsor
Event partners
Founding Corporate PartnerLGIS is proud to partner with WALGA at the WA Local Government Convention. We understand the importance of this major annual event and the exceptional opportunities it delivers for the WA Local Government sector.
LGIS is focused on the long term protection of Western Australian Local Government through a member-owned industry based self-insurance scheme. A comprehensive risk management support program is provided as a complimentary benefit of LGIS membership in the areas of professional risks, liability risks, property risks, occupational safety and health, human resource risks, and allied health services.
The local LGIS team look forward to meeting Local Government representatives at the conference to talk about how we might be able to support the Sector in delivering services and protecting communities, with a range of protection solutions that go beyond just insurance.
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
2019 WA Local Government Convention
The theme for the 2019 Convention is Local Government: ReNEWal PrACTical and will take place against the backdrop of the development of the new Local Government Act for WA – new legislation for Local Government that will enable the sector to reach its full potential and deal with the vast and diverse range of wants and needs of our communities.
A stimulating line up awaits us, with Lord Sebastian Coe, President of the International Association of Athletics Federations (IAAF) and Olympic Gold Medalist, our Opening Keynote Speaker. The concurrent sessions will discuss contemporary and sometimes controversial topics, while the overarching conference format provides opportunity to converse, debate, discuss and share ideas in a welcoming and professional forum.
The event gets underway with WALGA’s AGM, followed by two days of plenary and concurrent sessions. We are again offering a number of field trips alongside our concurrent sessions, and this year are introducing a plenary session dedicated to showcasing WA Local Government initiatives.
A significant contingent of industry suppliers will make up the trade exhibition to demonstrate their latest offerings to the Local Government sector. I encourage you to take this once a year opportunity to meet with these valuable suppliers and be updated on what is currently available.
This year, I am pleased to announce that we have introduced a discount for Councils registering more than four (4) Full Delegates. Registrants 1-4 will be charged the standard Full Delegate rate, and each registrant thereafter (5+) will be eligible for the discounted Full Delegate registration fee. Any applicable discounts will be applied to the final invoice, following the event.
Finally, I would like to express appreciation for the valuable support provided by the Convention Founding Partner, LGIS, and Principal Sponsor, Civic Legal. I also wish to thank our Supporting Sponsors Synergy and the Department of Local Government, Sport and Cultural Industries.
I look forward to seeing you in August.
Cr Lynne Craigie OAM President
It is my pleasure to invite all Elected Members, CEOs and Senior Managers to attend the 2019 WA Local Government Convention, scheduled for Wednesday, 7 – Friday, 9 August at the Perth Convention & Exhibition Centre (PCEC).
An invitation
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02 Information and Registration 2019 WA Local Government Convention
2019 #shoWcAse inPixels Competition:2018 Overall Winner - Shire of Harvey
Formerly known as the Banners in the Terrace Competition, the annual exhibition of artwork from Local Governments will be displayed in a new format and venue this year – on the iconic digital tower at the heart of Yagan Square in Perth City. Traditionally, the artwork, in the form of physical banners, were hung on the poles along St Georges and Adelaide Terrace. This year, WALGA has the opportunity to display digital artwork designs on the 45-metre high tower at Yagan Square, which features a circular screen with 14 columns, representing the 14 Noongar language groups.
Artwork will be displayed in Yagan Square from Monday, 29 July to Sunday, 18 August.
Who should attend?The WA Local Government Convention and Trade Exhibition is presented specifically for those engaged in the Local Government sector.
The conference sessions aim to support and inform Mayors, Presidents, Elected Members and Chief Executive Officers. Additional attendance by Executive Directors and other senior managers is also highly recommended. Available options include full conference participation and daily registration.
Optional eventsThursday, 8 August
Australian Local Government Women’s Association (ALGWA) AGM and Breakfast ($60pp)
Local Government Policy Awards Breakfast – visit phaiwa.org.au for more information
Gala Dinner ($140pp – Full Delegates and their Partners)
Friday, 9 August
Convention Breakfast with Rodney Eade ($88pp)
Social activitiesThe Partner Program offers an interesting range of options for accompanying guests, including a full day tour of the Swan Valley. Social networking functions include the Opening Welcome Reception on Wednesday evening and the Gala Dinner on Thursday evening.
Elected Member trainingWALGA Training has scheduled a selection of its Elected Member training opportunities prior and post-Convention for your convenience. Full details are available at walga.asn.au/Training
About the event
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2019 WA Local Government Convention Information and Registration 03
Lord Sebastian Coe CH, KBEPresident of the International Association of Athletics Federations (IAAF) and the Executive Chairman of CSM Sport & Entertainment
Lord Coe is the President of the International Association of Athletics Federations (IAAF) and the Executive Chairman of CSM Sport and Entertainment. As an athlete he won Olympic gold medals in the 1500 meters in 1980 and 1984 and set 12 middle-distance world records. He went on become the Member of Parliament for Falmouth and Camborne and later chaired the London Organising Committee of the Olympic and Paralympic Games (LOCOG).
Sebastian Coe was born in London in 1956 and then his family moved to Sheffield. It was there that he joined the athletics team at Hallamshire Harriers, specialising in middle distance events. On leaving school, Coe studied Economics and Social History at Loughborough University and in 1977 made his first mark as athlete, winning the 800m at the European Indoor Championship.
The following year he set a new United Kingdom 800m record and in 1979 he broke the 800m, 1500m and mile world records in the space of 41days. At the Olympic Games in Moscow in 1980, Coe won the gold medal in the 1500m, having won silver in the 800m. Four years later in Los Angeles he also won silver in the 800m before becoming the only man to successfully defend the 1500m title.
Coe retired from athletics in 1990 and two years later was elected as Member of Parliament for Falmouth and Camborne, a seat he held until 1997, when he became Private Secretary to William Hague, the Leader of the Opposition. In 2000 he was appointed a life peer and took the title of Lord Coe of Ranmore.
In 2004 Coe took over as Chairman of the London bid to host the 2012 Olympic and Paralympic Games. London was appointed as host city in July 2005 and Coe chaired LOCOG, which successfully delivered the Games in the summer of 2012. Following the London Games Coe became Chairman of the British Olympic Association and Executive Chairman of CSM Sport & Entertainment. He was elected President of the IAAF in 2015, having been a Vice President since 2007.
Coe has received numerous honours throughout his career. He was the BBC’s sports personality of the year in 1979 and in 1982 he was appointed a Member of the Order of the British Empire (MBE). Eight years later he was promoted to Officer of the same order (OBE). Following his appointment as a life peer, Coe was promoted to Knight Commander of the Order of the British Empire (KBE) for his services to sport and in the 2013 New Year’s Honours List he was appointed to the Order of the Companions of Honour (CH).
Lord Sebastian Coe CH, KBE appears by arrangement with Michael Cassel Group, represented by Saxton Speakers Bureau.
keynote speakerOpening
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04 Information and Registration 2019 WA Local Government Convention
Professor Roberta RyanInstitute for Public Policy and Governance, Centre for Local Government, UTS
Professor Roberta Ryan is a leading public policy, evaluation and research analyst with over 30 years’ experience. An expert in a range of public policy areas including Local Government, she has worked with and for over 100 Local Governments in NSW, nationally and internationally.
Specialising in new approaches in the application of research to policy, community engagement and sustainability, social and strategic planning, Roberta was formerly Director of the UTS Institute for Public Policy and Governance and the UTS Centre for Local Government and a partner in a national professional services firm.
Roberta is actively engaged with all levels of government, academia, the private sector and the non-government sector across all major arenas of public policy, with particular experience and expertise in Local Government, disability, planning cities, citizen engagement and sustainability. She has strong partnerships and client relationships and is a trusted advisor to all three levels of government.
Hugh RimintonAuthor, television news presenter and radio broadcaster
Hugh’s career includes more than twenty years as a foreign correspondent for CNN and the Nine Network. Hugh has reported from numerous war and conflict zones, from Afghanistan and Iraq to Somalia, Rwanda, South Sudan, East Timor, the Balkans and Israel’s wars with its neighbours, among others. He reported the Port Arthur massacre, the Thredbo disaster, China’s Sichuan earthquake, and once bought hundreds of slaves in Africa in order to set them free. He was also the Canberra-based political editor for the TEN Network.
He is currently Senior Journalist and Presenter for TEN, frequently presenting TEN Eyewitness News, The Project and Studio 10 as well as contributing to TEN Daily and other print and online outlets. Hugh also presents “Sunday Extra” – a radio current affairs show heard every week on ABC RN.
Hugh Riminton appears by arrangement with Saxton Speakers Bureau.
Plenary speakers
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2019 WA Local Government Convention Information and Registration 05
Gary AdsheadAward winning journalist, broadcaster, former State Political Editor - The West Australian
Gary Adshead has been a journalist in print, radio and television for the past 30 years including ten years with The West Australian as one of WA’s leading investigative journalists. He joined Radio 6PR as host of their morning current affairs program for three years before returning to The West Australian as their State Political Editor in 2016.
His regular columns pull together more than three decades of experience. Gary often uses humour to dissect current affairs, but takes no prisoners on either side of politics in finding the truth.
He began his career after finishing at Balcatta Senior High School and moving to New Zealand where he worked voluntarily for an Auckland radio station. During the same year (1984) he was employed at a regional newspaper and after almost 12 months he moved back to Auckland where he joined the Sunday News.
He returned to Perth via an eventful yacht trip in 1986 and went to work for Community Newspapers and then The West Australian.
In 1990, he began a television career that included Channel 10, Channel 9 and Channel 7, both as a reporter and Chief of Staff.
Over almost three decades Gary has won numerous awards for breaking exclusive stories about organised crime, politics, sport and business in Western Australia.
In 2014, he was part of The West Australian’s team of reporters to win the WA Media Awards Print Prize for their exclusive on the identity of the man whose head was found inside a plastic bag on Rottnest Island.
Dale Williams ONZM JPPorirua City Councillor Northern Ward (New Zealand); Chair, Porirua Youth to Work Movement AG
Dale began his career in the New Zealand Motor Industry, serving an apprenticeship after leaving school. A very proud Trade Certified Motorcycle Engineer by profession, he began his first franchised dealership in Otorohanga aged 23, owning several successful businesses, employing and training many young people.
Dale served 18 years on Otorohanga District Council including three terms as Mayor (re-elected unopposed), during which he led community initiatives to support young people transition from school to work, which achieved full youth employment and a vibrant local economy.
Dale chaired the NZ Mayors Taskforce for Jobs for six years which released a Youth to Work Strategy based on the Otorohanga experience, for all communities to follow.
He is currently an elected representative on Porirua City Council and Chair of the Porirua Youth to Work Movement. His experience, passion and practical approach resonates with industry, employers and communities facing skills and labour shortages, and aging population pressures.
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06 Information and Registration 2019 WA Local Government Convention
Andy DexterityPerformer and Sign-Dancer
Andy Dexterity is a Green Room Award-nominated performer specialising in a truly unique concept; a fusion of dance, theatre and sign language. Fascinated by the way people interact and communicate, he’s created works that empower and delight audiences through creative choreography. Andy has performed in award-winning shows for the Melbourne Theatre Company, Sydney Theatre Company, Opera Australia and Belvoir Street Theatre.
Passionate about making the world a more inclusive pace, his ‘sign dancing’ is giving people new tools to express themselves, encouraging conversation that transcends linguistic barriers. His performance at TEDxSydney left audiences in awe of his unique ability to communicate through body language.
Andy Dexterity appears by arrangement with Saxton Speakers Bureau.
Convention Breakfast – Rodney EadeFormer AFL Player and Coach
Rodney’s longevity as a senior coach at the highest level of Australian Rules Football for 17 years is a testament not only to his talent, people management, and strategic prowess, but his ability to transform culture. Amongst his many achievements, Rodney is a four time premiership player and was awarded AFL Coach of the year in 1996.
Inducted as an inaugural legend in Tasmanian Football’s official Hall of Fame in 2005, Rodney Eade began his football career with Glenorchy in 1975, where he made an immediate impact, catching the eye of mainland talent scouts and being voted the best first year player in the Tasmanian Football League.
The following year, Eade moved to Hawthorn where he remained until 1987 for a return of 229 games with 46 goals. During this time he played in the 1978 premiership win over North Melbourne, and also figured prominently in the 1983 grand final win over Essendon. It was in 1983 that Rodney was made a life member of the Hawthorn Football Club.
In 1996, Rodney took over the reins from Ron Barassi as Head Coach at Sydney, and was the most successful coach of the Swans since Jack Bissett in the 1930’s. During his tenure the club made the finals in 1996-1999 and again in 2001, losing the grand final in 1996 to the Kangaroos.
2003 saw Rodney serve as media writer and commentator for the Western Bulldogs before being appointed Coach for the 2005 season. In his first season, he took an under-achieving Bulldogs team within a goal of the finals series, having finished with less than five wins in the previous two years. In 2006 Rodney then took the team to a final series for the first time since Terry Wallace in 2000.
Rodney remained with the Bulldogs until 2011 when he was appointed Football and Coaching Strategist by the Collingwood Football Club, replacing outgoing coach Mick Malthouse. Eade coached the Australian International Rules football team in October/November 2011. He was appointed Gold Coast Suns coach in October 2014 until the end of 2017.
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2019 WA Local Government Convention Information and Registration 07
Tuesday, 6 August (Pre-Convention)9.00am – 3.30pm Local Government Forum: Engaging with Aboriginal Communities
(separate registration)9.00am – 12.00pm Workshop: Emergency Management: Before-During-After (separate registration)3.30pm – 5.30pm Mayors and Presidents’ Forum (separate registration – by invitation only)5.30pm – 7.00pm Mayors and Presidents’ Reception (separate registration - by invitation only)
Wednesday, 7 August (Pre-Convention)7.30am – 8.45am Breakfast with Hon David Templeman MLA, Minister for Local
Government; Heritage; Culture and the Arts (separate registration) Join Minister Templeman over breakfast to explore the importance of diversity in Local Government.
9.00am – 11.00am State & Local Government Forum (separate registration)10.00am Delegate Service Desk open for Convention Registration (PCEC Level 2)
12.00pm – 1.15pm Luncheon for 2019 WALGA Honours Recipients
1.30pm – 5.00pm WALGA Annual General Meeting (includes presentation of Honours Awards)5.00pm – 6.30pm Convention Opening Welcome Reception A welcoming space to network your way through an evening of food, beverages, music and friendly conversation. Included in Full Delegate Registration.
Thursday, 8 August7.00am Delegate Service Desk open for Registration (PCEC Level 2)
7.00am – 8.30am ALGWA (WA) AGM and Breakfast Register online via Delegate Registration. Other enquiries to Cr Karen Wheatland, City of Melville on M: 0401 335 642 or E: [email protected]
7.00am – 8.45am Local Government Policy Awards: Children – Health – Environment For more information or to register for this breakfast please visit www.phaiwa.org.au. Other enquiries to [email protected]
9.00am SESSION 1 Opening Keynote Presentation Lord Sebastian Coe CH, KBE President of the International Association of Athletics Federations (IAAF) and the Executive Chairman of CSM Sport & Entertainment Lord Sebastian Coe CH, KBE appears by arrangement with Michael Cassel Group, represented by Saxton Speakers Bureau
The program
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10.30am – 11.15am Refreshments
11.15am SESSION 2 Strengthening Local Government A brief look at Local Government’s role from federation through to the modern era, having
progressed from traditional roads, rates and rubbish to providing a multitude of community services; and how do you frame legislation that has the flexibility to move forward to meet the pace of change in the 21st Century?
Professor Roberta Ryan Institute for Public Policy and Governance, Centre for Local Government, UTS
Panel Discussion Professor Roberta Ryan Institute for Public Policy and Governance, Centre for Local Government, UTS
Hon David Templeman MLA Minister for Local Government; Heritage; Culture and the Arts
Hon Cr Paul Omodei President, Shire of Manjimup
Anthony Quahe Managing Principal, Civic Legal
Moderated by Liam Bartlett 60 Minutes reporter, award winning broadcaster and journalist Liam Bartlett appears by arrangement with Cheri Gardiner & Associates
12.30pm – 1.30pm Lunch
1.30pm SESSION 3 CONCURRENT SESSIONS Community Opportunity on Common Ground Sporting clubs and facilities can be the backbone to social cohesion in any community. Local
Government is a key stakeholder for local recreation and sporting clubs, therefore better understanding the strategic and funding environment will assist Councils in continuing to provide low or no cost facilities and assist in supporting and developing the range of programs available for recreation organisations.
This session will include information from peak representative groups on guidelines, sports tourism, events and visitor activation, economic development for sporting associations, employment pathways, and working in remote communities.
Outcomes Measurement and Cultural Infrastructure Strategic investment in cultural infrastructure leads to a vibrant State, empowered communities
and stronger economies. The relationship between vibrancy and economic development is intimately linked through people, place and value. State Government has produced the first Cultural Infrastructure Strategy for Western Australia providing a framework to Local Government for effective planning and investment. Measuring the outcomes of creative place making provides tangible analysis on the impact to community and return on investment to Council.
This session will provide the audience with the latest information on high level strategic frameworks and key projects, recent developments to Lotterywest funding streams as aligned to measuring these outcomes, and a showcase of a digital measurement platform for measuring cultural impact to enable Council to succeed in delivering facilities and services to community.
Embracing the Future of Transport: Mobility as a Service A revolution in transport modes and services are upon us and Local Governments need to prepare.
Mobility as a Service focuses on individuals’ needs to get quickly and conveniently from place to place without the need to personally own any particular transport device. Technology is the driving force behind these new transport services.
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This session will provide an overview of Mobility as a Service and the important role Local Governments will play in developing supporting policies and local laws to embrace these services. The ways in which Local Governments worldwide are rapidly introducing these services to their communities will offer sound examples of learnings for WA Local Governments.
Field Trip: City of Perth Surveillance Centre (Maximum 15 participants)**
Perth is a very safe and liveable city, but like any city, Perth can be affected by antisocial and criminal activity. In an effort to address these concerns, the City of Perth has developed an extensive CCTV system as part of its overall crime prevention strategy. This tour will provide a behind-the-scenes look at the City of Perth’s Surveillance Centre, the largest public CCTV centre run by a Local Government in Australia.
Field Trip: MRWA Road Network Operations Centre (Maximum 15 participants)**
The Road Network Operations Centre (RNOC) is a purpose-built, world-class facility designed to optimise road network safety, performance and congestion management. It enables close collaboration with critical first responders to manage real-time operations, emergency incidents and events on the road network.
This tour provides the opportunity to observe the new nerve centre for Perth’s road network, which manages traffic across 18,500km of WA roads - one of the largest road networks in the world.
**Due to limited space, registration for field trips will be conducted using a ballot system. Following the close of registration on Tuesday, 16 July, all registered delegates interested in attending a Field Trip(s), will be placed into a draw and notified.
3.00pm – 3.45pm Refreshments
3.45pm SongDivision
4.00pm SESSION 4 Local Government Showcase Presentation on a number of WA Local Government initiatives.
7:00pm – 11:00pm Pre-Dinner Drinks and Gala Dinner, PCEC BelleVue Ballroom Put aside business for the night and enjoy a three-course meal, beverages, dancing,
and after-dinner entertainment.
Friday, 9 August7.00am Delegate Service Desk open
7.45am – 9.00am Convention Breakfast with Rodney Eade ($88)
9.15am SESSION 5 State and Federal Political Insights A conversation centred on the landscape post the Federal Election; key insights from the
campaign; and challenges for the new Government as well as State Government’s performance mid-way through the term; the state of opposition; and emerging issues.
Hugh Riminton Author, Television News Presenter and Radio Broadcaster Hugh Riminton appears by arrangement with Saxton Speakers Bureau
Gary Adshead former State Political Editor, The West Australian
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10.15am SESSION 6 Local Solutions for Local Issues Dale Williams Porirua City Councillor (New Zealand)
11.00am – 11.45am Refreshments
11.45am SESSION 7 CONCURRENT SESSIONS Collaboration for Prosperity What is the key to the success of local economic development initiatives? While there are
many factors that can lead to success, studies have consistently recognised the importance of collaboration between all levels of Government, business and the community to delivering favourable economic outcomes.
However, in Western Australia, collaboration is often occurring in an ad hoc or piecemeal fashion, and in some cases, it is not happening at all.
This session will focus on the opportunities for Local Governments to work with the State Government to drive positive economic outcomes for their local community, and showcase practical examples of Local Governments working with others to deliver on their economic development program.
Reframing Rural Fire This session will explore the role of the new Rural Fire Division, which was established following
recommendations from the Special Enquiry into the Waroona Harvey bushfire.
Speakers will include Executive Director Murray Carter who will share the division’s achievements to date, including the establishment of the Bushfire Centre of Excellence and ongoing funding for the Bushfire Risk Management Program that directly works with Local Governments in bushfire prone areas.
With Local Government playing a significant role in bushfire management this is your opportunity to hear directly from this key State partner.
Integrity and Local Law-Making This Parliamentary function of scrutinising delegated legislation which includes Local Laws, has been
delegated by Parliament to the Joint Standing Committee on Delegated Legislation. Accordingly Parliament has established functions and powers for the operation of the Committee and scrutiny of Local Laws. In addition to scrutiny, both the Committee and Local Governments share equal responsibility for ensuring that integrity is evident in the local law-making process. But what is integrity, why is it important and how do we know it has been applied in making a local law?
Former Chief Justice of New South Wales The Honourable James Spigelman AC QC has defined ‘integrity’ as:
“... the maintenance of fidelity to the public purpose for the pursuit of which the institution is created and the application of public values, including procedural values, which the institution was expected to obey. ”
A particular Local Law is most likely to fail the integrity test for reasons of unreasonableness, improper purpose, misapplication of local law-making powers and compliance with local law-making procedures. The Delegated Legislation Committee will provide commentary on its role and past issues identified with the integrity of local laws, and provide guidance on how Local Governments can learn from these experiences to ensure integrity is evident in the local law-making process..
FieldTrip:SustainableInfill (Maximum 30 participants)**
In recent years, the redevelopment of existing residential areas has seen an increase in density, but the significant clearing of the land has generally resulted in a massive loss of tree canopy in the suburbs. Many developers indicate that this method of redevelopment is ‘what the market wants’, so they provide the clear site on which to build. Is it time that this method of redevelopment is challenged? Is there a better way of retaining trees and still achieving an increase in density?
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This tour will provide insights in the planning process for a medium density (R40) sustainable development as Perth sustainability expert, Chris Ferreira, opens his renowned sustainable home in Hamilton Hill and is on hand to share his plans for sustainable infill development, showcasing how he plans to have four homes & 40 trees all on the one site.
Field Trip: City of Perth Surveillance Centre (Maximum 15 participants)** Perth is a very safe and liveable city, but like any city, Perth can be affected by antisocial and criminal
activity. In an effort to address these concerns, the City of Perth has developed an extensive CCTV system as part of its overall crime prevention strategy. This tour will provide a behind-the-scenes look at the City of Perth’s Surveillance Centre, the largest public CCTV centre run by a Local Government in Australia.
**Due to limited space, registration for field trips will be conducted using a ballot system. Following the close of registration on Tuesday, 16 July, all registered delegates interested in attending a Field Trip(s), will be placed into a draw and notified.
1.15pm – 2.00pm Lunch
2.00pm SESSION 8 CONCURRENT SESSIONS Government’s WARR on Waste In early 2019, the Government released the Waste Avoidance and Resource Recovery (WARR)
Strategy and Action Plan outlining the pathway for improvements to waste management in WA. The Strategy is a first in that it requires action from State and Local Government, industry, producers and the community to achieve the Targets.
This session will focus on key implementation challenges and solutions for the Strategy, with industry and government experts sharing knowledge and expertise. Find out what the Strategy will mean for your Local Government and community.
More on Community Engagement Community engagement a key principle of good governance, with a significant focus on this area
being developed through legislative reform. This session aims to enhance public leaders’ capacities to activate their communities, and promote and improve the practice of public participation in an environment that has been tainted with a high level of risk aversion. Learn more on the values, tools and quality assurance standards required to achieve successful outcomes in a safe and effective manner, and how to drive these processes through a simple digital platform that provides tactical and effective methods for online social engagement.
Social Media and Local Government: How to Balance the Risks and Rewards! Using social media can be an overwhelming experience. Whilst it presents incredible opportunities
for Local Governments and Elected Members to better connect and engage with their communities, the dark side of social media means online forums can be places where criticism, negativity, mistruths and even bullying is the norm, often without any accountability.
This session will provide the audience with insights into the power of social media (the good, bad and ugly) and tips on how to manage interaction with communities and residents who might not always play by the rules!
3.00pm SESSION 9
3.00pm #shoWcAse in Pixels Winners Announced
3.15pm SongDivision
3.25pm Closing Speaker: Andy Dexterity Andy Dexterity appears by arrangement with Saxton Speakers Bureau
4.00pm OfficialCloseofthe2019LocalGovernmentConventionandRefreshments
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12 Information and Registration 2019 WA Local Government Convention
Wednesday, 7 AugustHigh Tea at C-Restaurant1.30pm – 4.00pm There is always time for High Tea and especially in a venue where location, location and location is the key.
Includes: High Tea and guide
$95 (minimum 15 – maximum 30)
Opening Welcome Reception in the Trade Exhibition (at the PCEC)5.00pm – 6.30pm
$70
Thursday, 8 AugustSwan Valley Gourmet Degustation8.45am – 4.00pmTime to savour more delights of the Swan Valley. We will introduce you to some hidden gems of the Swan Valley that you may not know about.
Includes: Coach, morning tea, various tastings around the valley, lunch and guide.
$170 (minimum 10 – maximum 12)
Progressive Mystery Lunch in the CBD11.00am – 2.30pmYour chance to wine and dine in some of Perth’s divine restaurants.
Includes: Guide, entrée, main course, a glass of wine or beer, dessert; and tea or coffee.
$120 (minimum 10 – maximum 30)
Partner activitiesRegistration is required for all activities – prices include GST. Please contact WALGA for more information should your partner be interested in attending a particular conference session.
Gala Dinner Hair & Makeup (at the PCEC)2.00pm – 6.00pmTake the fuss out of getting ready for the Convention Gala Dinner by allowing the Makeup and Hair students (fully supervised) from Perth College of Beauty take care of you. You will need to allow 1.5hrs in total for your hair and make-up so are able to arrive any time between 2:00pm and 4:30pm to fit in with the rest of your day.Includes: Hair and Make-up (Ladies must come with clean hair & no makeup on)
$65 (minimum 10 – maximum 35)
Convention Gala Dinner (at the PCEC)7.00pm – 11.00pm
$140 for partners of Full Delegates and Life Members $190 for all other guests
Friday, 9 AugustBreakfast with Rodney Eade (at the PCEC)7.45am – 9.00am
$88
I Sentence You To...9.15am – 11.15am
Step back in time to the original Law Courts, the first court house built when WA was settled. Hear amazing tales and explore the new exhibition about Dom Rosendo Salvado, a well-known old monk from New Norcia Monastery.Includes: Walking tour
$40 (minimum 10 – maximum 30)
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General informationOnline Convention RegistrationsVisit www.walga.asn.au/lgc19 to complete your registration online.
Full Delegate fees cover the daily conference program, lunches, refreshments, and the Opening Reception on Wednesday, 7 August. The Convention Gala Dinner on Thursday evening and Convention Breakfast on Friday morning are optional, and a ticket fee applies.
Convention feesPrices are per person and are all inclusive of GST. Deadline for all Registrations is Tuesday, 16 July 2019.
Convention Registration Full Delegate - Local Government 1-4 Registrations $1,475 5+ Registrations $1,300 Full Delegate - Corporate $1,800 WALGA Life Members Complimentary
Day Delegate Registration Thursday, 8 August Local Government $845
Friday, 9 August Local Government $720
Optional Extras Gala Dinner Full Delegate & Partner $140 each WALGA Life Member & Partner $140 each Gala Dinner Only $190 each
Breakfast ALGWA Breakfast (Thursday) $60 Convention Breakfast with Rodney Eade (Friday) $88
Partners/Guests Opening Reception (Wednesday) $70 Lunch (Thursday) $50 Lunch (Friday) $50 Partner Tours Individual tour fees as listed
Please contact WALGA for more information should your partner like to attend a particular conference session.
Changes to your registrationYou can modify your online booking at any time before the close of registrations. Once you have completed your registration, an email with your confirmation number will be emailed to you. Click on the link and enter your confirmation number to make any changes or additions to your reservation.
Registration cancellations must be advised in writing prior to the deadline date of Tuesday, 16 July 2019. Thereafter full fees are payable. Alternatively, a registration may be transferred to another member of the Council.
Special requirementsSpecial dietary requirements, mobility or any other special needs should be indicated when registering – WALGA will use its best endeavours to meet these requests.
AccommodationHotel information and booking forms are available at www.walga.asn.au/lgc19. Reservations are to be made direct with hotel. Please note that city hotels have limited guest parking so clarify these arrangements when booking.
Inter-venue transfersDue to low take up, there will be no private bus transfer service available from the PCEC this year.
The convenient, free and frequent bus services operating within the CBD are recommended for transfers between city hotels and the PCEC – for detailed information on these services go to www.transperth.wa.gov.au – and hotel staff can offer some local advice to guests.
PCEC ParkingFor those requiring daily parking, WALGA can arrange for a multi-entry (24 hour access) parking space in the underground car park at the PCEC at a daily cost of $39. Parking space requests must be indicated when registering – please note the non-extendable deadline for these requests is Tuesday, 9 July 2019.
EnquiriesUlla Prill, WALGA Marketing
and Events Officer
T 08 9213 2043
Information in this brochure is correct at time of printing but may be subject to change.
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R E N E W A L P R ACT I CA L
Loca l Government
ONE70 LV1, 170 Railway Parade, West Leederville WA 6007T (08) 9213 2000 l F (08) 9213 2077 l E [email protected]
www.walga.asn.au
PRESENTED BY
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9.3.1 Delegations to the Chief Executive Officer - Procurement
ITEM NUMBER: 9.3.1
REPORTING OFFICER: Lloyd Barton, Director Corporate Services
SENIOR OFFICER Noel Mason, Chief Executive Officer
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST:
The Reporting Officer declares an Impartiality Interest in this matter as the delegations to the CEO also are applicable to any person performing the role of the Acting CEO.
1.0 Matter for Consideration 1.1 The provision of additional delegation of authority to the Chief Executive
Officer in relation to procurement. 2.0 Background 2.1 The procurement of goods, services and works requires certain decisions
to be made by Council under the Local Government (Functions and General) Regulations 1996. Initial work on the Duncan Road upgrading and Tanami sealing projects has highlighted the need for efficient processes and decision making to be in place for procurement. This report seeks additional delegation of authority to the Chief Executive Officer to achieve this. It also brings the delegations for procurement into line with other Shires.
2.2 A copy of the current Delegations Register of Delegations to the CEO as
reaffirmed at the Ordinary Meeting of Council on 13 December 2018, is appended for Council’s reference – Appendix 9.3.1A with the additional delegations and changes sought being highlighted in red font.
2.3 The powers and duties for procurement are subject to the application of
Policy A11 Procurement of Goods and Services. 3.0 Comments 3.1 The main changes that are recommended are to enable the CEO to:
• call a tender at a lower threshold than the normal $150,000 (excluding GST) if that is beneficial in achieving value for money
• approve the tender selection criteria prior to its issue (currently
tender criteria are approved by Council)
• procure by way of the tender exempt provisions under the Local Government (Functions and General) Regulations 1996, such as
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through the WALGA Preferred Supplier Program or the State or Federal Government Common Use Arrangements
• reject or accept tenders, expressions of interest, tender exempt
considerations and quotations and decide on the preferred service provider or supplier and enter into a contract up to a value of $500,000 (excluding GST), subject to budget provision (currently this is limited to $150,000)
• approve procurement plans for request for tenders, expressions of
interest and quotations as required by Policy A11 Procurement of Goods and Services
• approve a purchase where it was not possible to source the
minimum number of quotes required under Policy A11 Procurement of Goods and Services.
3.2 The amendments also clarify the CEO’s delegation in relation to variations,
both prior to and after the contract has been signed. 3.3 Should the Council have reservations about the increase in the CEO’s
delegation to approve purchases up to $500,000, the increase in the delegation could be restricted to the Duncan Road upgrade and Tanami re-sealing projects. However, doing so is likely to make the delegation more complicated and increase the risk of non-compliance.
As examples and explanation,
• To meet MRWA expectations, the Shire would be best placed to turn around a tender process within one month. With reference to the Council for selection criteria, then reference back to Council for the decision on tenders, two months is our current realistic time. In those cases, MRWA would do the procurement themselves, thereby taking that element of the contract away from Council.
• Commencement works on the Duncan Rd includes three grids. (approx. cost $300,000) A two-month approval timeframe is excessive. Delegation to approve selection criteria, put Etenders out to 3-4 preferred suppliers, or call open tenders with CEO approving is likely to bring that down to 1 month. A more realistic timeframe.
• MRWA require Shire to undertake as much of the procurement as possible and Shire requires improved processes to achieve. Shire relies primarily on contract engineering services to provide scope, procurement plan, selection criteria, weightings and assessment summaries etc. so level of oversight on tender items is high.
• If Council adopts report on Works Committee, Committee will have knowledge in relation to all tenders and procurement needed going forward on jobs, therefore oversight of Council is still maintained, it is just the process arrangements that change with the delegation.
• Staff are required to report on delegations exercised and this will be back to the Works Committee on the roadworks items and through to Council on other matters if exercised.
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3.4 It is also noted that the Moore Stephens Report following the CCC Investigations, raised some comments in respect to the delegations contained in the current Delegations Register. As a consequence, the Delegations Register will require a major review in due course.
3.5 In the interim, the recommended changes enhance the CEO’s ability to
use his delegated authority in order to carryout his role effectively and efficiently.
4.0 Statutory Environment 4.1 Local Government Act 1995
Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies.
Section 3.1 – Provides that the general function of the local
government is to provide for the good government of persons in its district.
4.2 Local Government Act 1995
5.42. Delegation of some powers and duties to CEO
(1) A local government may delegate* to the CEO the exercise of any of its powers or the discharge of any of its duties under —
(a) this Act other than those referred to in section 5.43; or
(b) the Planning and Development Act 2005 section 214(2), (3) or (5).
* Absolute majority required.
(2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation.
5.43. Limits on delegations to CEO
A local government cannot delegate to a CEO certain powers including: —
(a) any power or duty that requires a decision of an absolute majority
or a 75% majority of the local government;
(b) accepting a tender which exceeds an amount determined by the local government for the purpose of this paragraph;
(c) appointing an auditor;
(d) acquiring or disposing of any property valued at an amount
exceeding an amount determined by the local government for the
purpose of this paragraph;…
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4.3 Local Government Act (Functions and General Regulations) 1996
Regulation 11 requires tenders to be publicly invited when the amount under the contract is expected to be more than $150,000. Regulation 11(2) includes certain exemptions from this, such as when procuring by way of the WALGA Preferred Supplier Program (11 (2)(b)) or when the goods or services are obtained through the State government or the Commonwealth and their agencies (11(2)(e)).
Regulation14 (2a) states that: “the local government must, before tenders are publicly invited, determine in writing the criteria for deciding which tender should be accepted.”
Regulation 18 (4) requires tenders to be assessed by the local government by way of a written evaluation setting out the extent to which each tender satisfies the selection criteria and to decide which of them, if any, it thinks would be the most advantageous to accept.
Regulation18 (5) allows the local government to “decline to accept any tender”.
Regulation 20 (1) – (3) deals with the consideration of minor variations to goods and services before entry into a contract.
Regulation 21A (a) & (b) deal with the consideration of a variation following the local government entering a contract.
Regulation21 deals with expressions of interest and a procedure for limiting who can tender.
Regulation 23(3) deals with the consideration by the local government of expressions of interest and selecting those people who would be capable of satisfactorily supplying the goods or services.
5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.9 Capacity for effective governance is established, maintained and enhanced 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 There are no policy implications to the Shire in respect to the
recommendation of this report.
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7.0 Financial Implications 7.1 There are no policy implications to the Shire in respect to the
recommendation of this report. The exercise of the delegations is subject to Policy A11 Procurement of Goods and Services.
8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation. 8.4 Risk
The adoption of the recommendation of this report will result in a low risk to the Shire as the delegations to the CEO will be appropriately authorised.
Officer’s Recommendations
VOTING REQUIREMENT: Absolute Majority Appendix:
1. Appendix 9.3.1A Delegations Register - Consolidated Delegations to the Chief Executive Officer as at 18 December 2018 with the recommended amendments (highlighted in red font).
That:
1. Pursuant to Section 5.42 of the Local Government Act 1995, Council changes and extends the delegation of authority to the Chief Executive Officer and the exercise of the powers and the discharge of the duties as detailed in the Delegations Register (as appendix 9.3.1A).
2. The delegation of authority to the Chief Executive Officer in point 1 above is subject to the conditions imposed by Section
5.43 of the Local Government Act 1995 and the conditions contained in part 2 of the Delegations Register.
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Consolidated Delegations to Chief Executive Officer as at 13 December 2018 with additional delegations for procurement
(shown in red font) 1. The following authorities are delegatedi to the Chief Executive
Officer: a) All day-to-day management of Council operations, including (but
not limited to) the appointment and management of staff in accordance with the approved organisation structure and staff policies, staff remuneration and relocation expenses, approval of overtime, attendance by Council staff at conferences and seminars and training courses, making private motor vehicle use arrangements with staff, reimbursement of expenses, and all other matters incidental thereto.
b) Purchasing supplies, services or assets in accordance with the budget and the Shire’s purchasing policies. This includes:
(i)Calling of tenders or an expression of interest. (ii)Calling of tenders where considered beneficial, in lieu of
seeking quotations or purchases under the $150,000 threshold (excluding GST).
(iii)Where appropriate, pursue a tender exempt provision as set out in Clause 11(2) of the Local Government (Functions and General) Regulations 1996, for suppliers, services or assets exceeding the $150,000 threshold (excluding GST), such as (but not limited to) a WALGA Preferred Supplier Program or State or Federal Government Common Use Arrangement.
(iv)Determine in writing, the tender selection criteria prior to the issue of the tender.
(v)Decline any tender, expression of interest, tender exempt consideration or quotation.
(vi)Consider any tenders, expression of interest, tender exempt consideration or quotation that has not been rejected and decide which, if any can satisfactorily supply the goods or services and execute the associated contract up to a value of $500,000 (excluding GST) provided that appropriate provision has been made in the Council’s budget and the contract value does not exceed the Council’s budget by more than the applicable Regional Price Preference consideration.
(vii)Make minor variations to a specification for supplies, services or assets before entering into a contract with the chosen tender.
(viii)Vary a contract in the circumstances set out in Policy A11 Procurement of Goods and Services.
(vii)The approval of a procurement plan for tenders, expressions of interest or quotations as required under the Policy A11 Procurement of Goods and Services.
(viii)Approve a purchase where the minimum number of quotes to be sought as set out in Policy A11 Procurement of Goods and Services has not been complied with; and
(ix)authority to accept tenders and / or quotations up to the value limit determined in paragraph 2 hereof. (xxiv)
c) Authorising payments to suppliers.
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d) Taking action (including legal action) to recover debts owed to the Shire.
e) Disposing of surplus property, up to the value limit determined in paragraph 2 hereof.
f) Appointment of consultants including architects, valuers, planning consultants and the like.
g) The preparation and execution of documents in the exercise of other delegated authorities, or to give effect to a resolution of the Council.
h) Preparation and signing of correspondence. i) Obtaining from an appropriate solicitor such legal advice and
opinions as is deemed necessary in the exercise of the management of the local government.
j) Clause J deleted 20th June 2019 Resolution No. Approval of minor variations to contracts entered into by Council.
k) Issuing of infringement notices and initiation of prosecutions on behalf of Council under the Local Government Act 1995, Dog Act 1976, Health Act 1911, Bush Fires Act 1954, Litter Act 1979, Cemeteries Act 1986, Council's Local Laws and any other legislation in respect of which Council has an obligation or a duty of enforcement including authority to subdelegate under s10AB Dog Act 1976 and s45 Cat Act 2011ii.
l) Appointment persons or classes of persons to be authorised persons for the purposes of performing particular functions as specified by the Chief Executive Officer. The appointments being those referred to in: i) Section 9.10 of the Local Government Act 1995. ii) Subdivision 2 of the Local Government Act 1995. iii) Section 9.13 of the Local Government Act 1995. iv) Sections 11 and 29 (1) of the Dog Act 1976iii v) Part VI of the Health Act 1911 vi) The Litter Act 1976iv vii) Section 38 of the Bush Fires Act 1954v viii) Regulation 6 of the Caravan Park and Camping Ground
Regulations 1997vi ix) The Food Act 2008vii x) The s45Cat Act 2011
m) Registration of an interest in any Native Title Claim affecting Council in order for Council to have sufficient interest to become a party to the Native Title Application.
n) Impounding of goods in accordance with Sections 3.39 to 3.48 of the Local Government Act 1995.
o) Disposal of any vehicles, animals or goods that have been impounded/seized/confiscated under the provisions of Section 3.47 and 3.58 of the Local Government Act 1995.
p) Authority to appoint an Officer to act in the capacity of Chief Executive Officer during absences of the Chief Executive Officer.
q) To exercise all of the powers and duties of the local government in respect to the powers of entry upon land as contained in Section 3.28 to 3.36 inclusive of the Local Government Act 1995.
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r) Determining the date that a rate or service charge becomes due and payable in accordance with Section 6.50 of the Local Government Act 1995, and entering into an agreement in accordance with Section 6.49 of the Local Government Act 1995 for the payment of rates and service charges.
s) Lodgement of caveats on land where the rates are in arrears and it is considered that the interests of the Council should be protected, and the subsequent withdrawal of caveats once arrears of rates have been settled.
t) Consideration of claims against Council for property damage that do not exceed the insurance policy excess levels, and authority to accept or deny liability on behalf of Council.
u) Reimbursement of actual and reasonable expenses to members and staff incurred whilst attending authorised conferences, seminars, training courses and other authorised Council business, and during other absences from the district on any business deemed necessary by the Chief Executive Officer.
v) Making submissions for grants and/or subsidies from State and Commonwealth Governments or other funding agencies, where: • a project/service/activity has already been included in the
annual budget or forward capital works plan or long-term financial plan, and the grant funding (if the application is successful) will reduce the Shire’s own-source funding required to do something that the Council has already planned to be done; or
• Where the grant applied for (with an approved budgeted input from the Shire, if required) will meet the full cost of an activity which is “core business” (or a statutory obligation) for the Shire.viii
w) Determining the occupancy and maintenance of staff accommodation.
x) Approval of applications for the sale of liquor from property under the care, control and management of the Council and approval of applications to consume liquor on property under the care, control and management of Council.
y) Making application to Main Roads WA for approval to install stop and give-way signs at such places as the Chief Executive Officer considers warranted, subject to any required approvals, installation of appropriate traffic regulatory signs at such places as the Chief Executive Officer considers necessary.
z) Temporary closure of any thoroughfare for any period not exceeding 3 months, and determination of applications for the temporary closure of roads for the purpose of conducting events in accordance with the Road Traffic (Events on Roads) Regulations 1991.
aa) Lodging of objections to the granting of mining tenements that may affect Council property. The Chief Executive Officer is further delegated authority to negotiate/impose appropriate conditions to be applied to the granting of any mining tenement in order to protect Council's interest in that property. Where the granting of a tenement may/will affect the interest of a third-party, other than the Council/Shire, the Chief Executive Officer
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is delegated authority to advise the Mines Department and applicant that the Shire approves the application in-principle on the condition that no other objections are received.
ab) In relation to the Local Government (Miscellaneous Provisions) Act 1960: i) Issuing Certificates of Classification of Buildings in
accordance with Section 374C. ii) Issue a certificate which states that the subject building is in
a dangerous state. iii) Shore up or otherwise secure a building, as well as providing
a hoarding or fence around the building to protect the public from danger.
iv) Serve written notice upon the owner or the occupier of a building requiring that the building be taken down, secured or repaired.
v) Issue stop work notices pursuant to Section 401A where a breach of building requirements is considered by the Chief Executive Officer to be of a magnitude sufficient to warrant issue of a notice.
vi) Withdraw stop work notices issued pursuant to Section 401A where the breach for which the notice has been issued is corrected to the satisfaction of the Chief Executive Officer.
vii) Issue of a demolition licence (Section 374A) to take down a building or a part of a building and such licence may be subject to such conditions as the Chief Executive Officer considers necessary for the safe and proper execution of the work.
ac) In relation to vehicle crossovers: i) Determination of applications for the construction of a
crossing giving access from a public thoroughfare to private land or a private thoroughfare serving the land and may agree to construct the crossing for the applicant.
ii) Giving notice to an owner or occupier of private land requiring the person to construct or repair a crossing from a public thoroughfare to the land or a private thoroughfare serving the land. If the person fails to comply with the notice the Chief Executive Officer is delegated authority to construct or repair the crossing and recover 50% of the cost of doing so as a debt due from the person.
iii) All other provisions of Local Government (Uniform Local Provisions) Regulations 1996, Regulation numbers 12 to 16 inclusive.
ad) To act as, or appoint, the Chief Bush Fire Control Officer for the District.ix
ae) Pursuant to subsection 17 (10) of the Bush Fires Act 1954, authority to vary the prohibited burning times pursuant to subsections 17 (7) and (8) of the Bush Fires Act be delegated to the Shire President and Chief Bush Fire Control Officer (jointly).x
af) Authority to make refunds to Visitor Centre customers from Shire funds in circumstances where the operator concerned has refused a refund, and the Chief Executive Officer is satisfied that
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the refusal is unreasonable in the circumstances of the particular case.xi
ag) Authority to approve a residential development application for Grouped Dwellings within the residential zone of the current Town Planning Scheme where the application is assessed to be a “D” - discretionary use as per Clause 3.2.2 Zoning Table of same town planning scheme.xii
ah) Authority to approve minor development applications, valued at less than $30,000, under the Town Planning Scheme where the application is assessed to be a “P”- permitted or “D” - discretionary use as per Clause 3.2.2 Zoning Table of same town planning scheme, or under the Interim Development Order.
ai) Pursuant to the provisions of Section 24 of the Strata Titles Act 1985, the Chief Executive Officer is authorised to issue the appropriate certificates in respect to buildings as may be shown on a strata plan to be lodged for registration under the Act, provided that the buildings shown on the strata plan are first inspected to ensure compliance with the Local Planning Scheme, Health and other Council requirements and the Health and Regulatory Services Manager has provided written certification of compliance with all local planning scheme requirements, and the Chief Executive Officer is of the opinion that the buildings are of sufficient standard and suitable to be divided into lots pursuant to the Strata Titles Act.
aj) Authority to approve advertising applications made pursuant to Policy no. BLD 10.xiii
ak) Authority to open the tip during lengthy public holiday periods.xiv al) Authority to assign Street Addressing Policy.xv am) Authorise and determine the method of advertising and the
persons notified for an application for development approval for those applications set out in Schedule 2, Part 8, Clause 64 of the Planning and Development (Local Planning Schemes) Regulations 2015.
an) Determine any application for extra mass permits on any road within the Shire, recommending approval or refusal, with or without conditions, for referral to Main Roads WA.
ao) Where there is a need for the provision of urgent legal services before an application can be considered by Council, the Chief Executive Officer, together with the Shire President, has authorisation to the value of $15,000 with the power to make such an authorisation delegated to the CEO and Shire President in writing under section 5.42 of the Local Government Act 1995. The use of this delegation shall require explicit dual authorisation from both the Chief Executive Officer and the Shire President and Council shall be advised immediately should the delegation be exercised.
ap) Authority to attend Native Title Claim mediations, to which the Shire is a party, convened by the Federal Court to represent the Shire’s interests and to take all action necessary to facilitate agreement of a final Minute of Proposed Consent Determination for each claim. Final Proposed Minutes of Consent
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Determinations will be reported to Council for final agreement and authority to sign on behalf of the Shire.
2. The authorities delegated in paragraph 1 hereof are subject to the following conditions and limitations: a) All authorities in respect of purchasing, acquisition of properties,
entering contracts, appointment of staff, engagement of consultants etc. are subject to adequate provision being available within the Council's budget.
b) The Chief Executive Officer shall not purchase any goods or services where the value of the order exceeds $500,000. $150,000, and up to $250,000 if the goods are purchased on behalf of an Aboriginal Corporation.(xxv)
c) The Chief Executive Officer shall not dispose of any property where the estimated value exceeds $20,000.xvi
d) The disposal of impounded vehicles, animals and goods pursuant to subparagraph 1.o) above is subject to the calling of public tenders in accordance with Part 4 of the Local Government (Functions and General) Regulations.
e) The Chief Executive Officer is authorised pursuant to Section 5.43 (b) of the Local Government Act 1995 to accept any tender up to the value of $500,000 (excluding GST) $150,000 and any quotation up to the value of $500,000 (excluding GST). Tenders and any quotation for amounts exceeding $500,000 (excluding GST) $150,000 shall be referred to the Council for consideration.xvii, (xxvi)
f) Acceptance of claims against Council for property damage pursuant to subparagraph 1t) above is limited to the value of Council's relevant insurance excess amount, and then only upon receipt of an appropriate release form.
g) In respect of the reimbursement of expenses relating to conferences, training courses etc. pursuant to subparagraph 1 u) above, expenses relating to a staff or elected member’s partner are not to be reimbursed unless Council specifically resolved that it is appropriate for a Councillor or staff member to be accompanied by their partner.
h) In respect of submissions for grants made pursuant to subparagraph v) above, the undertaking for which grant funding is sought is to be in accordance with Council's established strategic objectives. Grants are not to be accepted unless any matching resources have been budgeted for, or acceptance of the grant has been authorized by the Council.
i) In determining the occupancy of staff accommodation, any Council dwellings not immediately required for staff accommodation may be rented to other parties, but only on a monthly basis. Any non-staff tenancy or lease exceeding one month will require Council approval.
3. The Chief Executive Officer is not compelled to exercise these delegations on every occasion and retains the right to refer individual matters to the Council. The exercise of considerable judgment is therefore expected in the exercise of these delegations.
4. The Chief Executive Officer is to exercise these delegations fairly for the good government of the District, and in accordance with the
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Shire of Halls Creek’s Code of Conduct, and the policies and decisions of the Council.
5. The Chief Executive Officer must cause records to be kept relating to the subdelegation of authorities as required by section 5.46 (1) of the Local Government Act 1995 and relating to the exercise of delegated authorities as required by section 5.46 (3) of the Local Government Act 1995.
NOTES: i Except as otherwise indicated, these authorities were delegated by Resolution no.
2008/110 on 17 July 2008. ii authority to subdelegate under s10AB Dog Act 1976 and s45 Cat Act 2011
added by Resolution no. 2015/062 on 20 August 2015. iii Section 11 of the Dog Act was added by Resolution no. 2009/171 on 15 October 2009. iv The Litter Act was added by Resolution no. 2009/171 on 15 October 2009. v Section 38 of the Bush Fires Act was added by Resolution no. 2009/171 on 15 October
2009. vi Regulation 6 of the Caravan Park and Camping Ground Regulations was added by
Resolution no. 2009/171 on 15 October 2009. vii Authority to appoint authorised officers as required by the Food Act 2008 was added
by Resolution no. 2010/200 on 21 October 2010. viii Authority to make submissions for grants was amended by Resolution no. 2012/100 on
19 July 2012. ix Authority to appoint, as well as act, was granted by Resolution no. 2014/41 on 21
August 2014. x Authority to vary the prohibited burning times was added by Resolution no. 2009/171
on 15 October 2009. xi Authority to make refunds to Visitor Centre customers was added by Resolution no.
2010/146 on 17 July 2010. xii Authority to approve development applications for Grouped Dwellings within the
residential zone in certain circumstances was added by Resolution no. 2011/107 on 21 July 2011.
xiii Authority to approve advertising applications lodged pursuant to Policy no. BLD 10 was added by Resolution no. 2013/02 on 21 February 2013.
xiv Authority to open the tip on public holidays granted by Resolution no. 2015/015 on 19
March 2015 xv
Authority to assign Street Addressing Policy granted by Resolution no. 2015/021 on 24
April 2015 xvi Authority limit increase from $2,000 to $20,000 was granted by Resolution no.
2014/41 on 21 August 2014. xvii Authority limit increase from $1,000 to $100,000 was granted by Resolution no.
2014/41 on 21 August 2014. xviii Authority by Council to accept tenders up to a value of $150,000; and Authority to purchase any goods or services where the value of the order exceeds
$150,000, and up to $250,000 if the goods are purchased on behalf of an Aboriginal Corporation; further;
Authority to issue the appropriate certificates in respect to buildings as may be shown
on a strata plan to be lodged for registration under the Act was granted by Resolution no. 2015/109 on 19 November 2015
xix Authority to approve minor development applications, valued at less than $30,000, under the Town Planning Scheme was granted by Resolution no. 2016/104 on 15 December 2016
xx Authorise and determine the method of advertising and the persons notified for an application for development approval for those applications set out in Schedule 2, Part
8, Clause 64 of the Planning and Development (Local Planning Schemes) Regulations 2015, was granted by Resolution no. 2017/000 on 16 November 2017
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xxi Determine any application for extra mass permits on any road within the Shire,
recommending approval or refusal, with or without conditions, for referral to Main Roads WA.was granted by Resolution no. 2017/000 on 16 November 2017
xxii Where there is a need for the provision of urgent legal services before an application can be considered by Council, the Chief Executive Officer, together with the Shire
President, has authorisation to the value of $15,000 with the power to make such an authorisation delegated to the CEO and Shire President in writing under section 5.42 of the Local Government Act 1995. The use of this delegation shall require explicit dual authorisation from both the Chief Executive Officer and the Shire President and Council shall be advised immediately should the delegation be exercised, was granted by Resolution no. 2017/000 on 16 November 2017
xxiii Authority to attend Native Title Claim mediations, to which the Shire is a party,
convened by the Federal Court to represent the Shire’s interests and to take all action necessary to facilitate agreement of a final Minute of Proposed Consent Determination for each claim. Final Proposed Minutes of Consent Determinations will be reported to Council for final agreement and authority to sign on behalf of the Shire. Resolution no. 2017/000 on 16 November 2017
xxiv Authority for purchasing supplies, services or assets in accordance within the budget
and the Shire’s purchasing policies added and amended Resolution no. on 20 June 2019.
xxv Value of order amended Resolution no. on 20 June 2019.
xxvi Value of tenders and quotations amendment Resolution no. on 20 June 2019.
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9.3.2 Request for Facility Hire Grant including Stall Holder’s License Fee – Oval and Civic Hall, Halls Creek NAIDOC Committee
ITEM NUMBER: 9.3.2
REPORTING OFFICER: Lloyd Barton, Director Corporate Services
SENIOR OFFICER: Noel Mason, Chief Executive Officer
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 The Halls Creek NAIDOC Committee are seeking a grant to cover the cost of
hiring the Oval and Civic Hall for NAIDOC week, commencing the week of Monday 8th July 2019. The grant application also includes the cost of lights, power, extra rubbish bins, access to the ablution blocks and the fees for up to 20 x food stall holder’s permits.
1.2 The events will occur as follows: Oval – Monday 8 July – Opening Ceremony (all day) – public access Civic Hall – Friday 12th July - Youth Ball (all day) 1.3 The fees to be covered by the grant are:
Facility Hire Fee (Incl GST)
Oval including lights, ablutions plus 15 x bins – opening day
$815.00
Civic Hall 1 x day hire $263.00
Stall holder’s fees – up to 20 permits $700.00
Total $1,778.00
2.0 Applicant’s submission 2.1 A letter from the Halls Creek NAIDOC committee setting out the reasons
for the application is attached in Appendix 1. They comment that:
• The Committee is made up of a group of volunteers and organisations to organise and co-ordinate NAIDOC week activities in Halls Creek – this includes an opening ceremony and a ball
• The Committee and activities are run on a not for profit basis with
funds and donations being sought from local businesses, government and non-government agencies
• NAIDOC week has been running since 2008 and the Committee believe
the event promotes interagency collaboration.
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3.0 Comments 3.1 Providing the grant is consistent with the social objective, outcomes and
strategies in the Strategic Community Plan 2015 as set out below. The grant will make a contribution to an important cultural and social event.
4.0 Strategic Implications Strategic Community Plan 2015 4.1 Objective: 1. Social: Vibrant and connected communities. We support cultural and language diversity. 4.2 Outcome: Social - 1.2 Our people are empowered with a stronger sense of social responsibility and our communities are encouraged to work together Social - 1.5 To recognise the importance of Aboriginal land, language and culture to social, emotional and economic well-being Social - 1.6 To encourage and promote family responsibility 4.3 Strategy: Social - 1.6.2 Encourage and support opportunities for family events and recreation such as Christmas Parade and NAIDOC week 5.0 Policy Implications 5.1 Nil 6.0 Financial Implications 6.1 The event will occur in the 2019/20 financial year. A facility grant fund of
$15,000 for that year has been set aside in the draft budget.
VOTING REQUIREMENT: Simple Majority Appendix 9.3.2A - Letter from Halls Creek NAIDOC Committee
Officer’s Recommendations That:
1. That the application from the Halls Creek NAIDOC Committee for a facility grant to cover the cost of hiring the Oval and Civic Hall (including rubbish bins, electricity, lights and up to 20 x food stall holder’s permits) for NAIDOC week 2019 to the value of $1,778.00 including GST be approved.
2. That the Council set aside this amount in the 2018/19 budget.
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1
Halls Creek Shire Council
PO Box 21
Halls Creek
WA, 6770
Dear Councillors
I am writing to ask for assistance with this year’s Halls Creek NAIDOC Week which takes place
between 7th and 14th of July. We hope this application will be considered at the meeting of 20th June.
The NAIDOC Committee initiates the coordination of the week’s activities – ranging from the
Opening Ceremony to the NAIDOC Ball and including events hosted by individual organisations
and agencies. The committee is not incorporated. Each year we apply for a PMC grant which is
hosted by an organisation for us. This year the Halls Creek Healing Taskforce is auspicing the
funds.
We have received $8500 from PMC and are using $1650 from the NAIDIOC Committee fundraising
account. This will be used for catering at the Opening Ceremony (8th July) and NAIDOC Ball (13th
July), unique Halls Creek NAIDOC T-shirts and support for the Junior Ball, traditional dancing and
filming at the Opening Ceremony.
NAIDOC Week has been running, since 2008, with the ongoing support of key organisations and
agencies which provide financial assistance or get involved in activities. This year YYMS, Jungarni-
Jutiya, Halls Creek Hawks, Child and Parent Centre, Olabud Doogethu, 6PRK, KLRC, RSAS, EKJP
and community members have been meeting regularly to plan. NAIDOC is also supported by the
business community who are providing donations and resources.
We would like to ask the Shire Council to consider the following requests to support Halls Creek
NAIDOC Week 2019.
FACILITIES GRANT
We would like to book the following venues:
Oval - Monday 8th July - Opening Ceremony (all day) – public access
Civic Centre – Friday 12th July Youth Ball (all day)
We are asking for a waiver on the fees for hire of these facilities. We also need use of the oval lights
when it gets dark, as well as use of power and access to the ablutions block.
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2
BINS
Oval – Opening Ceremony 8th July – 15 bins to spread around the oval and assist with rubbish clean
up.
STALLHOLDERS
We would like to request an exemption of 20 stallholder fees for the Opening Ceremony on 8th July
at the Oval. The stalls would be agency information stalls, fundraising stalls and food.
We are working with Dean Graham about the management of the stalls. Anyone selling or serving
food will work through him. We are also working with Jaymie Colman on the setting up of the
Oval, which includes a separate dancing area this year.
NAIDOC is an event which we believe promotes a positive side of Halls Creek. It is an example of
interagency collaboration and many of the events engage visitors as well as local residents.
The Council has been very generous in the past with help for this event and we appreciate the
support. We would also like to acknowledge how supportive the Shire staff have already been with
the Opening Ceremony planning.
We look forward to hearing from you
Yours Sincerely
Siobhan Casson
Treasurer/Secretary
NAIDOC Committee
0439 906 683
Wednesday 12th June 2019
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9.4 FINANCIAL SERVICES
9.4.1 Chief Executive Officer Authorisations and Reporting to Council for the period of 01/05/2019 to 31/05/2019
ITEM NUMBER: 9.4.1
REPORTING OFFICER: Daniel Milkins, Senior Finance Officer
SENIOR OFFICER Lloyd Barton, Director of Corporate Services
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration
1.1 In accordance with Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council, this report is now submitted for Council’s consideration.
2.0 Background
2.1 Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council, requires the preparation of a standing agenda report, outlining the CEO’s timesheets, leave, credit card transactions and applications for reimbursement for the period from the previous reporting period until the date of this report.
2.2 Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council was adopted on 20 September 2018.
3.0 Comments 3.1 CEO’s Timesheet All Staff are now required to complete timesheets as from the pay period
starting 24/10/2018. Appendix A is a copy of the CEO’s timesheets for the pay fortnights ending 07/05/2019, 21/05/2019 and 04/06/2019.
3.2 CEO’s Leave Have received an Employee Leave Application form from the CEO for leave commencing Monday 29th July 2019 to Friday 2nd August 2019, being the week before the Local Government Convention in Perth. Sufficient leave entitlement has been accrued by the CEO under the leave provisions of the Contract to allow this request. The requested period does not impact on Council meetings or major events – CEO will be in Perth for the Local Government week meetings and Convention. This report covers the pay period starting 24/04/2019 and ending 04/06/2019 for the CEO. There has been 6 days sick/personal leave taken for this period.
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From Date To Date Number of Days Type of Leave
13/05/2019 17/05/2019 5 Personal
20/05/2019 20/05/2019 1 Personal
3.3 CEO’s Credit Card
This report covers May 2019 credit card statements. The CEO was issued with his credit card on 01 February 2019. The following expenditure on the corporate credit card, as summarised from the attached Form – CEO’s Credit Card Transactions (Appendix C).
Statement Dates Amount
27/04/2019 to 28/05/2019 $3,157.27
Total Spend $3,157.27
3.4 Reimbursement Applications
This report covers the period 01/05/2019 to 31/05/2019. There have been NIL reimbursements claimed for this period.
4.0 Statutory Environment
4.1 Local Government Act 1995
Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies.
Section 3.1 – Provides that the general function of the local
government is to provide for the good government of persons in its district.
5.0 Strategic Implications
5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance.
5.2 Outcome: Civic - 4.1 A local government that is respected and accountable
5.3 Strategy: Civic - 4.1.3 Council decisions are consistent, reliable and transparent 6.0 Policy Implications
6.1 This report is to comply with Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council.
7.0 Financial Implications
7.1 All expenditure is within budget.
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8.0 Sustainability Implications
8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation. 8.4 Risk
There are no significant identifiable risks arising from adoption of the officer’s recommendation.
VOTING REQUIREMENT: Simple Majority Appendix:
9.4.1A - Appendix A CEO Timesheet 9.4.1B - Appendix B CEO Leave 9.4.1C - Appendix C CEO Credit Card Transactions
Officer’s Recommendations That:
1. Council receives the information presented to this meeting of the time worked by the CEO from 24/04/2019 and ending 04/06/2019, and acknowledges that the time worked is in accordance with the CEO’s Contract of Employment.
2. Council receives the information presented to this meeting of 6 days leave taken by the CEO from 24/04/2019 and ending 04/06/2019 (as appended 9.4.1B).
3. Council receives the information presented to this meeting of the credit card transactions made by the CEO using his corporate credit card from 27/04/2019 to 26/05/2019 and acknowledges that the payments have been incurred in accordance with the Shire’s procurement policy and Credit Card Agreement (as appended 9.4.1C).
4. Council receives the information presented to this meeting of NIL reimbursement applications made by the CEO.
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Appendix C CEO's Credit Card Transactions
Credit Card Transactions for the Statement Period 27/04/2019 - 28/05/2019User Name Commit Description Merchant Name Purchase Date Amount
Mason Noel
SHIRE OF HALLS
CREEK 29/04/2019 251.00$
Mason Noel KMART ONLINE 2/05/2019 170.00$
Mason Noel BP HALLS CREEK OPT 3/05/2019 143.35$
Mason Noel CALTEX BROOME 5/05/2019 205.80$
Mason Noel ORDCO 7/05/2019 1,622.50$
Mason Noel COLES EXPRESS 6952 10/05/2019 200.00$
Mason Noel TAYLOR'S STORE 11/05/2019 219.95$
Mason Noel BP HALLS CREEK OPT 17/05/2019 200.17$
Mason Noel Ord River Roadhouse 20/05/2019 144.50$ Total Spend for May 2019 Statement 3,157.27$
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9.4.2 Accounts Paid by Authority – May 2019
ITEM NUMBER: 9.4.2
REPORTING OFFICER Daniel Milkins, Senior Finance Officer
SENIOR OFFICER Kim Chua, Finance Manager
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration
1.1 Accounts paid by authority for May 2019 to be noted by Council.
2.0 Background
2.1 Nil.
3.0 Comments
3.1 Creditor payments for the month of May 2019 comprised as follows:
Bank Account Type Numbers Amount Municipal Cheque & EFT as per schedule $1,071,502.89 Trust Cheque & EFT $47,348.40 Municipal Payroll $291,338.90 TOTAL $1,410,190.19 3.2 The following schedules provide a bit more information than the high-level
summary provided in the last few months but not as detailed as the reports that were discouraged by audit. This should provide enough information for review of the payments. A detailed copy of the payments will be kept in the Finance Office.
4.0 Statutory Environment:
4.1 Regulation 13 of the Local Government (Financial Management) Regulations 1996 provides that a list of all accounts paid be presented to Council. 4.2 This list must include all payments made since the list was last prepared and presented to Council. 4.3 The list of payments made by authority for 1 May 2019 to 31 May 2019 is
hereby presented to Council.
5.0 Strategic Implications
5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable
5.3 Strategy:
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Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire
6.0 Policy Implications:
6.1 All payments made in accordance with adopted Council policy and delegations.
7.0 Financial Implications
7.1 Out-flow of cash totalling $1,410,190.19. All payments made have been within the provisions of the 2018-2019 Adopted Budget.
8.0 Sustainability Implications
8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.
8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.
8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.
9.0 Risk
9.2 Low. Risk Control Measures - There are no Risk Control Measures, the report is for information purposes only.
VOTING REQUIREMENT: Simple majority
Appendix:
1. 9.4.2A Schedule of sundry creditor accounts paid by authority (Summary)
01/05/2019 to 31/05/2019.
2. 9.4.2B Schedule of Credit Card transactions and Trust Creditor accounts 1/5/2019
to 31/05/2019.
Officer’s Recommendation
That:
1. The total accounts paid by authority totalling $1,410,190.19 summarised on the following schedules entitled ‘Schedule of Sundry Creditor Accounts Paid by Authority (Summary) 01/05/2019 to 31/05/2019’, ‘Schedule of Trust Creditor
Accounts Paid by Authority (Summary) 01/05/2019 to 31/05/2019’ and ‘Net Salaries and Wages Paid May 2019’
(as appended 9.4.2A) be received. 2. The schedule of credit card transactions processed detailed 1/5/2019 to 31/05/2019 (as appended 9.4.2B) be received. 3. The schedule of Trust Creditor Accounts paid by Authority detailed 1/5/2019 to 31/05/2019 (as appended 9.4.2B)
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SCHEDULE OF SUNDRY CREDITOR ACCOUNTS PAID BY AUTHORITY (SUMMARY)
01/05/2019 to 31/05/2019
Chq/EFT Date Name Description Amount
EFT22888 23/05/2019 AERODROME MANAGEMENT SERVICES
PTY LTD (AMS)
AERODROME OPERATION AND
MANAGEMENT SERVICE
-30,104.24
AERODROME MANAGEMENT SERVICES PTY LTD (AMS) Total -30,104.24
EFT22803 09/05/2019 AGM AUTOMATION NORTH SUPPLY AND INSTALL GATE -8,883.05
EFT22842 16/05/2019 AGM AUTOMATION NORTH INSTALL A GATE -8,883.05
AGM AUTOMATION NORTH Total -77,974.58
EFT22852 16/05/2019 ALLGEAR MOTORCYCLES & SMALL
ENGINES
PARTS FOR VEHICLES & DEPOT -1,845.19
ALLGEAR MOTORCYCLES & SMALL ENGINES Total -1,845.19
EFT22776 06/05/2019 ANGELENE PETREVSKI (HALLS CREEK
HAWKS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
EFT22805 09/05/2019 ANGELENE PETREVSKI (HALLS CREEK
HAWKS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
ANGELENE PETREVSKI (HALLS CREEK HAWKS FOOTBALL CLUB) Total -1,000.00
EFT22875 23/05/2019 ANGELENE PETREVSKI (HALLS CREEK
HAWKS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
ANGELENE PETREVSKI (HALLS CREEK HAWKS FOOTBALL CLUB) Total -500.00
EFT22766 06/05/2019 ARAC REFRIGERATION & AIR
CONDITIONING PTY LTD
AIRCON SERVICE -320.00
ARAC REFRIGERATION & AIR CONDITIONING PTY LTD Total -320.00
EFT22877 23/05/2019 AST MANAGEMENT (CONFERENCE AND
EDUCATION MANAGEMENT PTY LTD)
CONFERENCE REGISTRATION -1,434.00
AST MANAGEMENT (CONFERENCE AND EDUCATION MANAGEMENT PTY
LTD) Total
-1,434.00
EFT22780 06/05/2019 AUSTRALIA POST (SHIRE POSTAL
ACCOUNT)
POSTAL CHARGES -93.93
AUSTRALIA POST (SHIRE POSTAL ACCOUNT) Total -93.93
EFT22807 09/05/2019 AUSTRALIAN SERVICES UNION WA Payroll deductions -25.90
EFT22883 23/05/2019 AUSTRALIAN SERVICES UNION WA Payroll deductions -25.90
AUSTRALIAN SERVICES UNION WA Total -51.80
DD16776.9 07/05/2019 AUSTRALIAN SUPER Superannuation contributions -5,105.57
DD16808.9 21/05/2019 AUSTRALIAN SUPER Superannuation contributions -5,154.64
AUSTRALIAN SUPER Total -10,260.21
EFT22809 09/05/2019 AUSTRALIAN TAX OFFICE (ATO) - OTHER
NON-PAYG PAYMENTS ONLY
Payroll deductions -278.54
EFT22885 23/05/2019 AUSTRALIAN TAX OFFICE (ATO) - OTHER
NON-PAYG PAYMENTS ONLY
Payroll deductions -278.54
AUSTRALIAN TAX OFFICE (ATO) - OTHER NON-PAYG PAYMENTS ONLY Total -557.08
EFT22747 02/05/2019 AUSTRALIAN TAXATION OFFICE (ATO) BAS
PAYMENTS ONLY
BAS RETURN - MARCH 2019 -121,510.00
EFT22854 16/05/2019 AUSTRALIAN TAXATION OFFICE (ATO) BAS
PAYMENTS ONLY
BAS RETURN - APRIL 2019 -13,397.00
AUSTRALIAN TAXATION OFFICE (ATO) BAS PAYMENTS ONLY Total -134,907.00
EFT22793 09/05/2019 BANK OF IDEAS ASSISTANCE WITH JUVENILE
JUSTICE STRATEGY
FORMULATION
-2,200.00
BANK OF IDEAS Total -2,200.00
Page 74 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22796 09/05/2019 BEINGTHERE SOLUTIONS PTY LTD MONTHLY FEE -715.00
EFT22914 30/05/2019 BEINGTHERE SOLUTIONS PTY LTD DUET SPEAKER/ MICROPHONE
& LOGITECH C920 COMBO
-530.00
BEINGTHERE SOLUTIONS PTY LTD Total -1,245.00
EFT22847 16/05/2019 BGC CEMENT CEMENT -7,514.10
BGC CEMENT Total -7,514.10
EFT22831 16/05/2019 BOAB CLEANING (MEGAN KILDEY) CONTRACT CLEANING -14,286.25
BOAB CLEANING (MEGAN KILDEY) Total -14,286.25
EFT22750 02/05/2019 BOC LTD BOC KIT & TOOLS -808.09
BOC LTD Total -808.09
EFT22785 09/05/2019 BONNIE ROSITA EDWARDS 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-489.46
EFT22892 23/05/2019 BONNIE ROSITA EDWARDS 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-489.46
BONNIE ROSITA EDWARDS Total -978.92
EFT22792 09/05/2019 BOOKEASY PTY LTD MONTHLY FEE -220.00
BOOKEASY PTY LTD Total -220.00
EFT22801 09/05/2019 BRETT PERKINS 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-489.46
EFT22897 23/05/2019 BRETT PERKINS 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-489.46
BRETT PERKINS Total -978.92
EFT22789 09/05/2019 BROOME CONTRACTING (INCARTA PTY
LTD)
RFT2017-14 - CLAIM#2 -281,101.70
BROOME CONTRACTING (INCARTA PTY LTD) Total -281,101.70
DD16776.4 07/05/2019 BT SUPER FOR LIFE (SYDNEY) Payroll deductions -503.27
DD16808.4 21/05/2019 BT SUPER FOR LIFE (SYDNEY) Payroll deductions -503.27
BT SUPER FOR LIFE (SYDNEY) Total -1,006.54
EFT22864 23/05/2019 BUSHCAMP SURPLUS STORES (BUSHCAMP
ENTERPRISES PTY LTD)
UNIFORM -407.80
BUSHCAMP SURPLUS STORES (BUSHCAMP ENTERPRISES PTY LTD) Total -407.80
EFT22834 16/05/2019 CAMPING, CLOTHING & RURAL (CCR) LAYER PALLET & RED HEN
LAYER
-154.00
CAMPING, CLOTHING & RURAL (CCR) Total -154.00
EFT22837 16/05/2019 CASTLEDINE GREGORY LEGAL ADVICE -6,945.40
CASTLEDINE GREGORY Total -6,945.40
DD16829.1 31/05/2019 CBA - CREDIT CARDS ONLY CREDIT CARD TRANSACTIONS
PROCESSED & APPROVED
THROUGH PROMASTER (SEE
APPENDIX FOR MORE DETAILS)
-52,941.91
CBA - CREDIT CARDS ONLY Total -52,941.91
DD16801.1 31/05/2019 CBA - OTHER DIRECT DEBITS ONLY CBA BANK FEES - APRIL 2019 -747.31
DD16803.1 31/05/2019 CBA - OTHER DIRECT DEBITS ONLY CBA FEE - APRIL 2019 -0.11
CBA - OTHER DIRECT DEBITS ONLY Total -747.42
EFT22843 16/05/2019 CDH CORPORATION PTY LTD DOORS -1,215.46
CDH CORPORATION PTY LTD Total -1,215.46
EFT22927 30/05/2019 CENTRAL REGIONAL TAFE COURSE ENROLMENT -329.20
CENTRAL REGIONAL TAFE Total -329.20
Page 75 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22788 09/05/2019 CHRISTOPHER LOESSL 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-580.33
EFT22895 23/05/2019 CHRISTOPHER LOESSL 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-580.33
CHRISTOPHER LOESSL Total -1,160.66
DD16776.3 07/05/2019 COLONIAL FIRST STATE FIRST CHOICE
WHOLESALE SUPERANNUATION
Payroll deductions -525.01
DD16808.3 21/05/2019 COLONIAL FIRST STATE FIRST CHOICE
WHOLESALE SUPERANNUATION
Payroll deductions -525.01
COLONIAL FIRST STATE FIRST CHOICE WHOLESALE SUPERANNUATION Total -1,050.02
DD16776.6 07/05/2019 COLONIAL SUPER RETIREMENT FUND -
COMMONWEALTH PERSONAL
SUPERANNUATION
Superannuation contributions -210.05
DD16808.6 21/05/2019 COLONIAL SUPER RETIREMENT FUND -
COMMONWEALTH PERSONAL
SUPERANNUATION
Superannuation contributions -210.05
COLONIAL SUPER RETIREMENT FUND - COMMONWEALTH PERSONAL
SUPERANNUATION Total
-420.10
EFT22798 09/05/2019 COMMUNITY HOUSING LTD (BOX HILL) Payroll deductions -503.00
EFT22867 23/05/2019 COMMUNITY HOUSING LTD (BOX HILL) Payroll deductions -503.00
COMMUNITY HOUSING LTD (BOX HILL) Total -1,006.00
EFT22810 09/05/2019 D & T HARDWARE KEYS -115.00
EFT22857 16/05/2019 D & T HARDWARE HARDWARE -978.80
EFT22889 23/05/2019 D & T HARDWARE HARDWARES -320.10
D & T HARDWARE Total -1,413.90
EFT22929 30/05/2019 DAN-INJECT AUSTRALASIA (A LARSEN RAE
& B.A RAE)
TRANSQUILISER -5,496.30
DAN-INJECT AUSTRALASIA (A LARSEN RAE & B.A RAE) Total -5,496.30
EFT22783 09/05/2019 DANNY CALWYN PTY LTD ROAD MAINTENANCE -17,549.77
EFT22820 16/05/2019 DANNY CALWYN PTY LTD ROAD MAINTENANCE -44,452.43
DANNY CALWYN PTY LTD Total -62,002.20
EFT22912 30/05/2019 DARWIN ABORIGINAL ART FAIR
FOUNDATION LTD (DAAF)
FEE FOR USE OF 4X3M
EXHIBITION BOOTH AT DAAF
2019
-1,122.00
DARWIN ABORIGINAL ART FAIR FOUNDATION LTD (DAAF) Total -1,122.00
EFT22771 06/05/2019 DATACOM SOLUTIONS (AU) PTY LTD ADDITIONAL CONSULTING -7,546.00
DATACOM SOLUTIONS (AU) PTY LTD Total -7,546.00
EFT22800 09/05/2019 DEAN GRAHAM EXPENSE CLAIM -24.33
EFT22871 23/05/2019 DEAN GRAHAM EXPENSE CLAIM -305.51
DEAN GRAHAM Total -329.84
EFT22908 30/05/2019 DEAN WILSON TRANSPORT FRIEGHT -335.18
DEAN WILSON TRANSPORT Total -335.18
EFT22777 06/05/2019 DEPT. OF FIRE & EMERGENCY SERVICES ESL LEVY APRIL 2019 -1,246.99
DEPT. OF FIRE & EMERGENCY SERVICES Total -1,246.99
EFT22856 16/05/2019 DERBY VISITOR CENTRE ROAD GUIDE -339.49
DERBY VISITOR CENTRE Total -339.49
EFT22840 16/05/2019 DESMOND (JNR) ALLAN DARBY (AUSPOST
CARD TEMPORARY USE)
TRAINING -639.00
DESMOND (JNR) ALLAN DARBY (AUSPOST CARD TEMPORARY USE) Total -639.00
Page 76 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22814 10/05/2019 DRAEGER AUSTRALIA PTY LTD HYDROSTATIC TESTING &
OXYGEN REFILL
-419.65
DRAEGER AUSTRALIA PTY LTD Total -419.65
DD16776.12 07/05/2019 DRANSFIELD SUPER FUND Superannuation contributions -511.93
DD16808.12 21/05/2019 DRANSFIELD SUPER FUND Superannuation contributions -511.93
DRANSFIELD SUPER FUND Total -1,023.86
EFT22833 16/05/2019 EASYWEB DIGITAL PTY LTD PUBLIC WIFI -451.66
EASYWEB DIGITAL PTY LTD Total -451.66
EFT22733 02/05/2019 EDEM EDUSEI EXPENSE CLAIM -75.00
EDEM EDUSEI Total -75.00
EFT22931 30/05/2019 ELIZABETH MOORE EXPENSE CLAIM -54.30
ELIZABETH MOORE Total -54.30
EFT22928 30/05/2019 ENZED WELSHPOOL (BELTRAMO
BUSINESS TRUST)
VEHICLE PARTS -82.89
ENZED WELSHPOOL (BELTRAMO BUSINESS TRUST) Total -82.89
DD16776.11 07/05/2019 ESSENTIAL SUPER Superannuation contributions -1,052.56
DD16808.11 21/05/2019 ESSENTIAL SUPER Superannuation contributions -1,077.86
ESSENTIAL SUPER Total -2,130.42
EFT22772 06/05/2019 FARAH RUMMANI EXPENSE CLAIM -13.80
EFT22836 16/05/2019 FARAH RUMMANI EXPENSE CLAIM -20.39
FARAH RUMMANI Total -34.19
EFT22768 06/05/2019 FAST FINISHING SERVICES (CLASSIC
BOOKBINDERS)
BIND DOCUMENTS -453.75
FAST FINISHING SERVICES (CLASSIC BOOKBINDERS) Total -453.75
EFT22915 30/05/2019 FINCAR (NOVATED LEASE PAYMENTS) Payroll deductions -4,687.97
FINCAR (NOVATED LEASE PAYMENTS) Total -4,687.97
EFT22853 16/05/2019 FREEMAN LOCKSMITHS (FREEMAN
NOMINEES PTY LTD)
LOCKS - DCP OFFICE -198.00
FREEMAN LOCKSMITHS (FREEMAN NOMINEES PTY LTD) Total -198.00
EFT22778 06/05/2019 FRESH BAKERY HOUSE HALLS CREEK ROLLS & BREAD -110.40
EFT22880 23/05/2019 FRESH BAKERY HOUSE HALLS CREEK SANDWICH FOR ART CENTRE
BOARD MEETING
-84.00
FRESH BAKERY HOUSE HALLS CREEK Total -194.40
EFT22822 16/05/2019 G & V ROBERTS PTY LTD FRIEGHT -363.00
G & V ROBERTS PTY LTD Total -363.00
EFT22813 10/05/2019 G BISHOPS TRANSPORT SERVICES PTY LTD FRIEGHT -330.00
G BISHOPS TRANSPORT SERVICES PTY LTD Total -330.00
EFT22740 02/05/2019 GEORGE DEMI (DODGE CITY BOYS) BAND NIGHT IN THE PARK -500.00
GEORGE DEMI (DODGE CITY BOYS) Total -500.00
EFT22799 09/05/2019 GREENFIELD TECHNICAL SERVICE
(ROADSTONE WEST PTY LTD)
ENGINEERING SERVICES -45,480.14
EFT22835 16/05/2019 GREENFIELD TECHNICAL SERVICE
(ROADSTONE WEST PTY LTD)
ENGINEERING SERVICES -2,310.00
EFT22870 23/05/2019 GREENFIELD TECHNICAL SERVICE
(ROADSTONE WEST PTY LTD)
ENGINEERING SERVICES -8,919.80
GREENFIELD TECHNICAL SERVICE (ROADSTONE WEST PTY LTD) Total -56,709.94
EFT22846 16/05/2019 HALLS CREEK CARAVAN PARK (LANUS
NOMINEES PTY LTD)
GAS BOTTLE REFILL - SHIRE
STAFF BREAKFAST
-156.50
Page 77 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
HALLS CREEK CARAVAN PARK (LANUS NOMINEES PTY LTD) Total -156.50
EFT22730 02/05/2019 HALLS CREEK HOME & HALLS CREEK
ELECTRICAL & REFRIGERATION
CURTAIN ROD & EYELETS -146.75
EFT22911 30/05/2019 HALLS CREEK HOME & HALLS CREEK
ELECTRICAL & REFRIGERATION
SAMSUNG GALAXY A30 -1,586.00
HALLS CREEK HOME & HALLS CREEK ELECTRICAL & REFRIGERATION Total -1,732.75
EFT22734 02/05/2019 HALLS CREEK MEAT SUPPLY (EMPIRE PTY
LTD ATF PERKINS TRUST)
SAUSAGES FOR ANZAC DAY -168.87
EFT22773 06/05/2019 HALLS CREEK MEAT SUPPLY (EMPIRE PTY
LTD ATF PERKINS TRUST)
SAUSAGES FOR MAY COUNCIL
MEETING
-85.21
HALLS CREEK MEAT SUPPLY (EMPIRE PTY LTD ATF PERKINS TRUST) Total -254.08
EFT22861 23/05/2019 HALLS CREEK MOTEL CATERING -545.00
HALLS CREEK MOTEL Total -545.00
EFT22726 02/05/2019 HALLS CREEK MULTI SERVICES (WARLOR
PTY LTD)
REPAIR TO VANDALISM -2,518.78
HALLS CREEK MULTI SERVICES (WARLOR PTY LTD) Total -2,518.78
EFT22743 02/05/2019 HALLS CREEK SERVICE STATION (BAZ
INDUSTRIES PTY LTD)
FUEL PURCHASE MARCH 2019 -20,893.01
EFT22851 16/05/2019 HALLS CREEK SERVICE STATION (BAZ
INDUSTRIES PTY LTD)
ITEMS FOR DEPOT -62.50
HALLS CREEK SERVICE STATION (BAZ INDUSTRIES PTY LTD) Total -20,955.51
EFT22779 06/05/2019 HALLS CREEK TOYOTA (BAZ INDUSTRIES
PTY LTD)
VEHICLE SERVICE -977.80
HALLS CREEK TOYOTA (BAZ INDUSTRIES PTY LTD) Total -977.80
EFT22839 16/05/2019 HALLS CREEK TYRES PTY LTD TYRES -3,885.90
EFT22921 30/05/2019 HALLS CREEK TYRES PTY LTD TYRES & RIM -885.50
HALLS CREEK TYRES PTY LTD Total -4,771.40
DD16776.2 07/05/2019 HESTA SUPER FUND Payroll deductions -697.06
DD16808.2 21/05/2019 HESTA SUPER FUND Superannuation contributions -88.10
HESTA SUPER FUND Total -785.16
EFT22845 16/05/2019 HUNTER SPECIALISED MECHANICAL
(FLADEL HOLDINGS PTY LTD)
VEHICLE FIELD SERVICE -10,001.45
HUNTER SPECIALISED MECHANICAL (FLADEL HOLDINGS PTY LTD) Total -10,001.45
EFT22925 30/05/2019 IBIS PERTH (HI OPERATIONS PTY LIMITED) TRAINING -611.00
IBIS PERTH (HI OPERATIONS PTY LIMITED) Total -611.00
EFT22873 23/05/2019 IBIS STYLES KUNUNURRA (GARRETT
HOSPITALITY REGIONAL HOTELS PTY LTD)
TRAINING -129.00
IBIS STYLES KUNUNURRA (GARRETT HOSPITALITY REGIONAL HOTELS PTY
LTD) Total
-129.00
EFT22729 02/05/2019 IGA X-PRESS (HALLS CREEK) CATERING -534.45
EFT22767 06/05/2019 IGA X-PRESS (HALLS CREEK) FRUITS AND FOOD -1,009.32
EFT22791 09/05/2019 IGA X-PRESS (HALLS CREEK) GROCERIES -189.27
EFT22863 23/05/2019 IGA X-PRESS (HALLS CREEK) NIGHT PATROL PROGRAM -900.92
EFT22910 30/05/2019 IGA X-PRESS (HALLS CREEK) VOUCHERS FOR YOUTH
PROGRAM
-3,756.28
IGA X-PRESS (HALLS CREEK) Total -6,390.24
EFT22802 09/05/2019 INLOGIK PTY LTD MONTHLY FEE -423.50
INLOGIK PTY LTD Total -423.50
Page 78 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22887 23/05/2019 IT VISION MONTHLY RATES SERVICE -2,608.43
IT VISION Total -2,608.43
EFT22907 30/05/2019 IVAN BRIDGE EXPENSE CLAIM -144.33
IVAN BRIDGE Total -144.33
EFT22812 09/05/2019 IXOM OPERATIONS PTY LTD SERVICE FEE -209.55
IXOM OPERATIONS PTY LTD Total -209.55
EFT22855 16/05/2019 JACKSONS DRAWING SUPPLIES PTY LTD BRUSHES & ART SUPPLIES -11.00
JACKSONS DRAWING SUPPLIES PTY LTD Total -11.00
EFT22815 10/05/2019 JAMIE COPELAND EXPENSE CLAIM -919.52
EFT22923 30/05/2019 JAMIE COPELAND EXPENSE CLAIM -234.66
JAMIE COPELAND Total -1,154.18
EFT22930 30/05/2019 JODIE TAYLOR RELOCATION EXPENSES -1,017.52
JODIE TAYLOR Total -1,017.52
EFT22878 23/05/2019 JOSEPH MENMUIR EXPENSE CLAIM -139.30
JOSEPH MENMUIR Total -139.30
EFT22869 23/05/2019 KEVIN KELLY EXPENSE CLAIM -376.67
KEVIN KELLY Total -376.67
EFT22763 03/05/2019 KIM CHUA RELOCATION EXPENSES -2,271.54
EFT22841 16/05/2019 KIM CHUA CASH ADVANCE -200.00
KIM CHUA Total -2,471.54
EFT22849 16/05/2019 KIMBERLEY COMMUNICATIONS RADIOS -1,077.00
KIMBERLEY COMMUNICATIONS Total -1,077.00
EFT22932 30/05/2019 KIMBERLEY HOTEL ACCOMMODATION & MEALS -1,970.90
KIMBERLEY HOTEL Total -1,970.90
EFT22738 02/05/2019 KIMBERLEY TRUSS (NORTRUSS (NT) PTY
LTD)
STIHL BACK PACK BLOWER -1,998.00
KIMBERLEY TRUSS (NORTRUSS (NT) PTY LTD) Total -1,998.00
EFT22850 16/05/2019 KIMBERLEY TYRES (BAZ INDUSTRIES PTY
LTD)
EXIDE BATTERY -586.30
EFT22933 30/05/2019 KIMBERLEY TYRES (BAZ INDUSTRIES PTY
LTD)
BATTERY -396.00
KIMBERLEY TYRES (BAZ INDUSTRIES PTY LTD) Total -982.30
EFT22917 30/05/2019 KUNUNURRA FURNISHINGS BAR STOOLS -238.00
KUNUNURRA FURNISHINGS Total -238.00
EFT22765 06/05/2019 KUNUNURRA HOME & GARDEN (MITRE 10
KUNUNURRA)
TRIMMER LINE & DRILL SPADE
BIT
-23.25
EFT22862 23/05/2019 KUNUNURRA HOME & GARDEN (MITRE 10
KUNUNURRA)
GARDEN SUPPLIES -236.15
KUNUNURRA HOME & GARDEN (MITRE 10 KUNUNURRA) Total -259.40
EFT22746 02/05/2019 KURURRUNGKU STORE (BILLILUNA) GROCERIES -497.00
KURURRUNGKU STORE (BILLILUNA) Total -497.00
EFT22808 09/05/2019 LGRCEU (WA SHIRE COUNCILS UNION) Payroll deductions -19.40
EFT22884 23/05/2019 LGRCEU (WA SHIRE COUNCILS UNION) Payroll deductions -19.40
LGRCEU (WA SHIRE COUNCILS UNION) Total -38.80
EFT22918 30/05/2019 LOCAL COMMUNITY INSURANCE SERVICES ART CENTRE INSURANCE
BUSINESS PACK
-4,797.94
LOCAL COMMUNITY INSURANCE SERVICES Total -4,797.94
DD16776.13 07/05/2019 LOCAL GOVERNMENT SUPER SCHEME Superannuation contributions -873.60
Page 79 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
DD16808.13 21/05/2019 LOCAL GOVERNMENT SUPER SCHEME Superannuation contributions -873.60
LOCAL GOVERNMENT SUPER SCHEME Total -1,747.20
EFT22790 09/05/2019 LOVELL MACHINERY (CLIVE M LOVELL) ROAD MAINTENANCE -7,533.20
EFT22829 16/05/2019 LOVELL MACHINERY (CLIVE M LOVELL) ROAD MAINTENANCE -17,160.00
EFT22909 30/05/2019 LOVELL MACHINERY (CLIVE M LOVELL) ROAD MAINTENANCE -19,030.00
LOVELL MACHINERY (CLIVE M LOVELL) Total -43,723.20
EFT22731 02/05/2019 LYNDELLE WILSON CONSULTING -1,125.00
LYNDELLE WILSON Total -1,125.00
EFT22916 30/05/2019 MAGIQ - (NCS CHAMELEON LTD) MAGIQ DOCUMENTS
SOFTWARE
-10,591.90
MAGIQ - (NCS CHAMELEON LTD) Total -10,591.90
EFT22784 09/05/2019 MALCOLM HACK EDWARDS 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-852.92
EFT22891 23/05/2019 MALCOLM HACK EDWARDS 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-852.92
MALCOLM HACK EDWARDS Total -1,705.84
EFT22832 16/05/2019 MARKETFORCE ADVERTISING -1,521.64
MARKETFORCE Total -1,521.64
EFT22811 09/05/2019 METALAND (KUNUNURRA) TOOLS & PARTS -6,507.44
EFT22890 23/05/2019 METALAND (KUNUNURRA) HARDWARES FOR ART CENTRE -1,093.12
METALAND (KUNUNURRA) Total -7,600.56
EFT22737 02/05/2019 MISS MAUD SWEDISH HOTEL MEALS & ACCOMMODATION
FOR TRAINING
-991.30
MISS MAUD SWEDISH HOTEL Total -991.30
DD16776.1 07/05/2019 MTAA SUPERANNUATION FUND Payroll deductions -1,113.28
DD16808.1 21/05/2019 MTAA SUPERANNUATION FUND Payroll deductions -916.93
MTAA SUPERANNUATION FUND Total -2,030.21
EFT22775 06/05/2019 NATHAN JAMES STRETCH (YARDGEE
DOCKERS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
EFT22804 09/05/2019 NATHAN JAMES STRETCH (YARDGEE
DOCKERS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
EFT22874 23/05/2019 NATHAN JAMES STRETCH (YARDGEE
DOCKERS FOOTBALL CLUB)
PLAYER PERFORMANCE
AWARDS
-500.00
NATHAN JAMES STRETCH (YARDGEE DOCKERS FOOTBALL CLUB) Total -1,500.00
EFT22926 30/05/2019 NEIL MANSELL TRANSPORT PTY LTD FRIEGHT -49.50
NEIL MANSELL TRANSPORT PTY LTD Total -49.50
EFT22723 02/05/2019 NORTH REGIONAL TAFE FIRST AID TRAINING -113.50
EFT22821 16/05/2019 NORTH REGIONAL TAFE FIRE WARDEN COURSE -677.40
NORTH REGIONAL TAFE Total -790.90
EFT22727 02/05/2019 OFFICE MAX STATIONARY -4,741.89
EFT22827 16/05/2019 OFFICE MAX OFFICE CHAIRS FOR POST
OFFICE
-2,523.94
OFFICE MAX Total -7,265.83
EFT22724 02/05/2019 OFFICE NATIONAL (KUNUNURRA) TONERS -478.40
EFT22764 06/05/2019 OFFICE NATIONAL (KUNUNURRA) STATIONERY FOR ART CENTRE -163.80
EFT22823 16/05/2019 OFFICE NATIONAL (KUNUNURRA) YEAR PLANNER -1,345.30
OFFICE NATIONAL (KUNUNURRA) Total -1,987.50
24517 09/05/2019 OPTUS COMMUNICATIONS SAT PHONE CHARGES -148.72
Page 80 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
OPTUS COMMUNICATIONS Total -148.72
EFT22920 30/05/2019 ORD FUEL SUPPLIES PRE-MIX COOLANT -1,560.28
ORD FUEL SUPPLIES Total -1,560.28
EFT22770 06/05/2019 OUTSTATIONS AUSTRALIA T&TC STOCK -1,610.95
OUTSTATIONS AUSTRALIA Total -1,610.95
24515 02/05/2019 PIVOTEL SATELLITE PTY LTD SAT PHONE CHARGES -396.59
24522 23/05/2019 PIVOTEL SATELLITE PTY LTD SAT PHONE CHARGES -456.00
PIVOTEL SATELLITE PTY LTD Total -852.59
EFT22838 16/05/2019 POOLWERX BROOME (J & N MOORE) CALCIUM HYPOCHLORITE -4,378.72
POOLWERX BROOME (J MOORE & N MOORE) Total -4,378.72
EFT22748 02/05/2019 PORT PRINTING PTY LTD BUSINESS CARDS -209.00
PORT PRINTING PTY LTD Total -209.00
EFT22797 09/05/2019 QUICK & EASY FINANCE Payroll deductions -185.00
EFT22866 23/05/2019 QUICK & EASY FINANCE Payroll deductions -185.00
QUICK & EASY FINANCE Total -370.00
EFT22751 02/05/2019 REGIONAL POWER CORPORATION UTILITIES -6,146.58
EFT22782 06/05/2019 REGIONAL POWER CORPORATION UTILITIES -4,120.14
EFT22859 16/05/2019 REGIONAL POWER CORPORATION UTILITIES -8,876.03
REGIONAL POWER CORPORATION Total -19,142.75
DD16776.10 07/05/2019 REST SUPERANNUATION Superannuation contributions -309.08
DD16808.10 21/05/2019 REST SUPERANNUATION Superannuation contributions -313.21
REST SUPERANNUATION Total -622.29
EFT22872 23/05/2019 RIBNGA GREEN EXPENSE CLAIM -350.00
RIBNGA GREEN Total -350.00
EFT22844 16/05/2019 ROCKWATER PTY LTD HYDROGEOLOGICAL
ASSESSMENT - DUNCAN &
GORDON DOWNS RD
-9,117.90
ROCKWATER PTY LTD Total -9,117.90
EFT22786 09/05/2019 ROSEMARY STRETCH 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-489.46
EFT22893 23/05/2019 ROSEMARY STRETCH 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-489.46
ROSEMARY STRETCH Total -978.92
EFT22741 02/05/2019 ROYAL FLYING DOCTOR SERVICE WILD KIMBERLEY TRAVEL
GUIDE
-718.50
ROYAL FLYING DOCTOR SERVICE Total -718.50
EFT22745 02/05/2019 ROYAL LIFE SAVING SOCIETY WA HIRE A QUALIFIED POOL
OPERATER
-34,590.05
EFT22882 23/05/2019 ROYAL LIFE SAVING SOCIETY WA HIRE A QUALIFIED POOL
OPERATER
-14,396.25
ROYAL LIFE SAVING SOCIETY WA (RLSSWA) Total -48,986.30
EFT22868 23/05/2019 SECURITY & TECHNOLOGY SERVICES
(NORWEST) PTY LTD
FIX ALARMS -330.00
SECURITY & TECHNOLOGY SERVICES (NORWEST) PTY LTD Total -330.00
EFT22725 02/05/2019 SETON AUSTRALIA (BRADY AUSTRALIA PTY
LTD)
SERVICE -127.49
SETON AUSTRALIA (BRADY AUSTRALIA PTY LTD) Total -127.49
EFT22876 23/05/2019 SHEFFIELD METAL FABRICATION TRAP - TRIP PLATE -3,551.90
Page 81 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
SHEFFIELD METAL FABRICATION Total -3,551.90
EFT22749 02/05/2019 SHERIDAN'S FOR BADGES NAME BADGES -207.52
SHERIDAN'S FOR BADGES Total -207.52
24519 09/05/2019 SHIRE OF HALLS CREEK (PAYROLL) Payroll deductions -235.00
24523 23/05/2019 SHIRE OF HALLS CREEK (PAYROLL) Payroll deductions -349.44
SHIRE OF HALLS CREEK (PAYROLL) Total -584.44
24520 09/05/2019 SHIRE OF HALLS CREEK (YARLIYIL ART
CENTRE)
BONNET FOR PUBLIC DISPLAY -650.00
SHIRE OF HALLS CREEK (YARLIYIL ART CENTRE) Total -650.00
EFT22934 30/05/2019 SHIRE OF WYNDHAM-EAST KIMBERLEY
(SWEK)
NORTHERN AUSTRALIA
CONFERENCE
-1,459.95
SHIRE OF WYNDHAM-EAST KIMBERLEY (SWEK) Total -1,459.95
24518 09/05/2019 SKYMESH PTY LTD NBN -99.95
24521 16/05/2019 SKYMESH PTY LTD NBN -199.90
SKYMESH PTY LTD Total -299.85
EFT22739 02/05/2019 SLIMLINE WAREHOUSE DISPLAY SHOPS
(THE JESSEN GROUP PTY LTD )
WALL MOUNTED BROCHURE
SET & DUMP BIN
-738.96
SLIMLINE WAREHOUSE DISPLAY SHOPS (THE JESSEN GROUP PTY LTD ) Total -738.96
EFT22728 02/05/2019 SPINIFEX CONTRACTING EXCAVATE GRAVES -2,805.00
EFT22828 16/05/2019 SPINIFEX CONTRACTING SECURITY CALL OUTS -2,644.40
SPINIFEX CONTRACTING Total -5,449.40
EFT22735 02/05/2019 SPLASH ALLEY (KIGELIA INVESTMENTS PTY
LTD)
UNIFORMS -855.10
SPLASH ALLEY (KIGELIA INVESTMENTS PTY LTD) Total -855.10
DD16776.5 07/05/2019 SUNSUPER SUPERANNUATION FUND Superannuation contributions -221.35
DD16808.5 21/05/2019 SUNSUPER SUPERANNUATION FUND Superannuation contributions -221.35
SUNSUPER SUPERANNUATION FUND Total -442.70
EFT22924 30/05/2019 SUPERIOR PAK PTY LTD VEHICLE PARTS -396.75
SUPERIOR PAK PTY LTD Total -396.75
24516 02/05/2019 TELSTRA FIXED SERVICE -11,436.46
24524 30/05/2019 TELSTRA FIXED SERVICE -8,665.65
TELSTRA Total -20,102.11
DD16776.8 07/05/2019 THE TRUSTEE FOR HOBSON SUPER FUND Superannuation contributions -809.44
DD16808.8 21/05/2019 THE TRUSTEE FOR HOBSON SUPER FUND Superannuation contributions -1,199.44
THE TRUSTEE FOR HOBSON SUPER FUND Total -2,008.88
EFT22806 09/05/2019 THERESA DARBY (NEE POLKINGHORNE) CASH ADVANCE -150.00
EFT22879 23/05/2019 THERESA DARBY (NEE POLKINGHORNE) EXPENSE CLAIM -549.38
THERESA DARBY (NEE POLKINGHORNE - WESTPAC ACCOUNT) Total -699.38
EFT22860 23/05/2019 TOLL EXPRESS FRIEGHT -372.80
TOLL EXPRESS Total -372.80
EFT22858 16/05/2019 TOTALLY WORKWEAR (BROOME) UNIFORMS -1,579.40
EFT22935 30/05/2019 TOTALLY WORKWEAR (BROOME) UNIFORMS -290.00
TOTALLY WORKWEAR (BROOME) Total -1,869.40
EFT22794 09/05/2019 TREVOR HOWARD BEDFORD 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-489.46
EFT22896 23/05/2019 TREVOR HOWARD BEDFORD 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-489.46
Page 82 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
TREVOR HOWARD BEDFORD Total -978.92
EFT22787 09/05/2019 VIRGINIA O'NEIL 18/19 COUNCILLOR
ALLOWANCE PE 07/05/2019
-489.46
EFT22894 23/05/2019 VIRGINIA O'NEIL 18/19 COUNCILLOR
ALLOWANCE PE 21/05/2019
-489.46
VIRGINIA O'NEIL Total -978.92
EFT22795 09/05/2019 VISION POWER PTY LTD REPAIR ALL LIGHTS AT OVAL -23,339.25
EFT22830 16/05/2019 VISION POWER PTY LTD BUILDING MAINTENANCE -701.03
EFT22865 23/05/2019 VISION POWER PTY LTD SOLAR PANEL MAINTENANCE -2,667.23
EFT22913 30/05/2019 VISION POWER PTY LTD FOXTEL DISHES -5,034.15
VISION POWER PTY LTD Total -31,741.66
DD16776.14 07/05/2019 VISION SUPER Superannuation contributions -469.52
DD16808.14 21/05/2019 VISION SUPER Superannuation contributions -357.56
VISION SUPER Total -827.08
EFT22774 06/05/2019 WA CONTRACT RANGER SERVICES PTY LTD CONTRACT RANGER -10,687.72
WA CONTRACT RANGER SERVICES PTY LTD Total -10,687.72
DD16776.7 07/05/2019 WA SUPER Payroll deductions -8,238.19
DD16808.7 21/05/2019 WA SUPER Payroll deductions -8,619.64
WA SUPER Total -16,857.83
EFT22824 16/05/2019 WARMUN (TURKEY CREEK) ROADHOUSE,
MOTEL & CARAVAN PARK
SALAD FOR COUNCIL MEETING -40.00
WARMUN (TURKEY CREEK) ROADHOUSE, MOTEL & CARAVAN PARK
(CANILA PTY LTD) Total
-40.00
EFT22736 02/05/2019 WARMUN COMMUNITY (TURKEY CREEK)
INC
ACCOMMODATION DOG
CONTROL
-85.00
WARMUN COMMUNITY (TURKEY CREEK) INC Total -85.00
EFT22826 16/05/2019 WEST AUSTRALIAN NEWSPAPERS LIMITED
(THE WEST AUSTRALIAN)
ADVERTISING -557.70
WEST AUSTRALIAN NEWSPAPERS LIMITED (THE WEST AUSTRALIAN) Total -557.70
EFT22744 02/05/2019 WESTNET PTY LTD MONTHLY CHARGE -99.95
EFT22881 23/05/2019 WESTNET PTY LTD MONTHLY CHARGE -99.95
WESTNET PTY LTD Total -199.90
EFT22825 16/05/2019 WESTPRINT HERITAGE MAPS PTY LTD KIMBERLEY FEAT MAP -269.10
WESTPRINT HERITAGE MAPS PTY LTD Total -269.10
EFT22742 02/05/2019 WESTRAC PTY LTD VEHICLE PARTS -491.78
EFT22848 16/05/2019 WESTRAC PTY LTD VEHICLE PARTS -1,627.35
WESTRAC PTY LTD Total -2,119.13
EFT22886 23/05/2019 YURA YUNGI MEDICAL SERVICE
ABORIGINAL CORPORATION
PRE-EMPLOYMENT MEDICAL -215.00
YURA YUNGI MEDICAL SERVICE ABORIGINAL CORPORATION Total -215.00
EFT22732 02/05/2019 ZHICHAO (SAM) SONG EXPENSE CLAIM -69.90
EFT22919 30/05/2019 ZHICHAO (SAM) SONG EXPENSE CLAIM -69.90
ZHICHAO (SAM) SONG Total -139.80
Total Sundry Creditor Accounts Paid by Authority $1,071,502.89
May 2019 Gross Salaries & Wages Paid $291,338.90
Page 83 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
SCHEDULE OF TRUST CREDITOR ACCOUNTS PAID BY AUTHORITY (SUMMARY)
01/05/2019 to 31/05/2019
Chq/EFT Date Name Description Amount
EFT22899 24/05/2019 BONNIE DEEGAN YAC ARTIST REMITTANCE -3,400.00
BONNIE DEEGAN Total -3,400.00
EFT22754 03/05/2019 BUILDING SERVICES LEVY (DEPT. OF
MINES, INDUSTRY REGULATION & SAFETY)
BSL REMITTIANCE -339.90
BUILDING SERVICES LEVY (DEPT. OF MINES, INDUSTRY REGULATION & SAFETY)
Total
-339.90
EFT22900 24/05/2019 BUNGLE BUNGLE CARAVAN PARK &
EXPEDITIONS KIMBERLEY OUTBACK
TOURS & NT OUTBACK TOURS
T&TC OPERATOR REMITTANCE -61.25
BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS KIMBERLEY OUTBACK TOURS
& NT OUTBACK TOURS Total
-61.25
EFT22819 13/05/2019 DALLAS FLETCHER ARTIST REMITTANCE SALE OF
BONNET
-500.00
DALLAS FLETCHER Total -500.00
2723 03/05/2019 DEPT, OF COMMERCE CONSUMER
PROTECTION - BOND ADMINISTRATOR
REMITTANCE OF RENTAL BOND -1,198.40
DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR Total -1,198.40
2727 30/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE -8,918.65
DD16805.1 17/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE -9,635.95
DEPT. OF TRANSPORT (DOT) Total -18,554.60
EFT22902 24/05/2019 ERICA GALLAGHER YAC ARTIST REMITTANCE -378.00
ERICA GALLAGHER Total -378.00
EFT22756 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES T&TC OPERATOR REMITTANCE -140.00
GIRLOORLOO TOURS MIMBI CAVES Total -140.00
EFT22906 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE -2,669.50
GREYHOUND AUSTRALIA PTY LTD Total -2,669.50
DD16759.2 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE -2,546.00
GREYHOUND AUSTRALIA PTY LTD Total -2,546.00
EFT22898 24/05/2019 HALLS CREEK MOTEL T&TC OPERATOR REMITTANCE -175.00
HALLS CREEK MOTEL Total -175.00
EFT22752 03/05/2019 HELISPIRIT (PREV. HELIWORK) T&TC OPERATOR REMITTANCE -1,746.50
HELISPIRIT (PREV. HELIWORK) Total -1,746.50
EFT22760 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD T&TC OPERATOR REMITTANCE -256.70
INTEGRITY COACH LINES (AUST.) PTY LTD Total -256.70
EFT22818 10/05/2019 JACQUILINE WHISPUTT YAC ARTIST REMITTANCE -198.00
JACQUILINE WHISPUTT Total -198.00
EFT22903 24/05/2019 JANET DREAMER YAC ARTIST REMITTANCE -1,284.00
JANET DREAMER Total -1,284.00
EFT22816 10/05/2019 JEANNETTE SWAN YAC ARTIST REMITTANCE -180.00
JEANNETTE SWAN Total -180.00
EFT22905 24/05/2019 JOHNATHON JOHNSON YAC ARTIST REMITTANCE -465.60
JOHNATHON JOHNSON Total -465.60
Page 84 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22904 24/05/2019 JUDITH BUTTERS YAC ARTIST REMITTANCE -1,644.00
JUDITH BUTTERS Total -1,644.00
EFT22758 03/05/2019 KIMBERLEY AIR TOURS T&TC OPERATOR REMITTANCE -328.12
KIMBERLEY AIR TOURS Total -328.12
EFT22757 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) T&TC OPERATOR REMITTANCE -160.12
KIMBERLEY HOTEL (HCT&TC BOOKINGS) Total -160.12
EFT22759 03/05/2019 KINGFISHER TOURS T&TC OPERATOR REMITTANCE -1,347.50
KINGFISHER TOURS Total -1,347.50
EFT22753 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE -481.25
LAKE ARGYLE CRUISES Total -481.25
EFT22817 10/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE -234.00
EFT22901 24/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE -2,520.00
MAUREEN DEEGAN Total -2,754.00
2724 03/05/2019 SHIRE OF HALLS CREEK (TRUST) RETURN OF FACILITY HIRE BOND -1,011.16
2725 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION -408.00
2726 24/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION -4,228.15
SHIRE OF HALLS CREEK (TRUST) Total -5,647.31
EFT22755 03/05/2019 THE SPINIFEX HOTEL T&TC OPERATOR REMITTANCE -315.00
THE SPINIFEX HOTEL Total -315.00
EFT22762 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE
BUNGLES) KIMBERLEY OUTBACK TOURS &
NT OUTBACK TOURS
T&TC OPERATOR REMITTANCE -551.25
YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS &
NT OUTBACK TOURS Total
-551.25
EFT22761 03/05/2019 ZEBRA UNIQUE T&TC OPERATOR REMITTANCE -26.40
ZEBRA UNIQUE Total -26.40
Total Trust Creditor Accounts Paid by Authority $47,348.40
Page 85 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
SCHEDULE OF CANCELLED PAYMENTS – MUNI
01/05/2019 to 31/05/2019
PAY# OR INV# DATE NAME REASON FOR CANCELLATION AMOUNT
NIL
SCHEDULE OF CANCELLED PAYMENTS - TRUST
01/05/2019 to 31/05/2019
PAY# OR INV# DATE NAME REASON FOR CANCELLATION AMOUNT
NIL
Page 86 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Accounts Paid by Authority Detail – MAY 2019
SCHEDULE OF CREDIT CARD TRANSACTIONS PROCESSED (DETAILED)
01/05/2019 to 31/05/2019
CARD HOLDER Date MERCHANT PURPOSE Amount
BARTON, Lloyd 22/11/2018 TENDERLINK COM Registration of tender on Tenderlink - Rec Centre 165.00
8/01/2019 ST JOHN AMBULANCE AU Aquatic Centre first aid kit supplies / replenishment 35.00
15/01/2019 SETON Mask filters for chemical handling - Aquatic and Rec 369.60
17/01/2019 SEC*APL HEALTHCARE First aid equipment for Aquatic and Rec Centre 232.90
30/01/2019 COVER MORE INS AUS V Travel Insurance J Copeland pool operators course 12.68
30/01/2019 COVER MORE INS AUS V Travel Insurance J Copeland pool operators course 1.27
30/01/2019 WOTIF Accommodation for Jamie Copeland to attend RLSSWA 637.72
31/01/2019 VIRGIN AU7952153532779 Flights KNX to Perth for Jamie Copeland to attend 810.00
31/01/2019 VIRGIN AU7951504901293 Credit Card Payment Surcharge Virgin Flights Jamie 10.53
15/02/2019 HEALTH SUPPORT SERVICE Industrial Permit Medicines and Poisons Act 2014 300.00
28/02/2019 HALLS CREEK IGA EXPQPS Snacks for staff morning tea launch of new web site 29.56
13/03/2019 GM CABS PTY LTD Taxi Fare Perth Airport to Hotel LG Finance Confer 29.09
13/03/2019 CROWN PROMENADE PERT Accommodation and breakfast Crown Promenade 859.19
16/03/2019 SPOTTO WA Taxi Fare Hotel to Perth Airport LG Finance Conference 27.41
25/03/2019 LAPTOP PLUS lap top power charger replacement 58.90
25/03/2019 HARVEY NORMAN ONLINE USB to ethernet adapter x 2 69.90
2/04/2019 QANTAS AIRWAYS LIMIT Flight tickets for Theresa Polkinghorne to attendiing 1,078.22
3/04/2019 HALLS CREEK IGA EXPQPS 2 x power extension chords 23.32
9/04/2019 BCF Australia Stores Stool for Post Office Staff 69.98
11/04/2019 INK STATION Toner replacement cartridges for office printers 2,439.80
12/04/2019 POST Halls Creek LPOHA Radio for front of house staff 44.99
1/05/2019 POST HALLS CREEK LPOHA Mobile Telephone Finance Manager 399.00
9/05/2019 POST HALLS CREEK LPOHA Decorations for community event run by Olabud 99.00
9/05/2019 POST HALLS CREEK LPOHA Olabud Doogethu community event decorations 56.95
12/05/2019 BP HALLS CREEK OPT Fuel - HC2855 100.16
BARTON, Lloyd Total Credit Card Transactions Processed 7,960.17
BURGESS, Phil 25/02/2019 KIMBERLEY CAPITAL PT Replacement Vacuum Cleaner for 3/9 John Flynn St 399.00
Page 87 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
1/03/2019 HALLS CREEK ELECTRIC Difference between old used soundbar and new model 51.00
3/03/2019 COLES EXPRESS 6954 Fuel for HC2714 (P1051) when vehicle was dropped 73.04
8/03/2019 QANTAS AIRWAYS LIMIT Lorri Dransfield - Travel to and from OSH Course i 642.48
8/03/2019 VIRGIN AU7952154450881 Lorri Dransfield - Travel to and from OSH Course i 405.00
8/03/2019 VIRGIN AU7951505437355 Lorri Dransfield - Travel to and from OSH Course i 4.03
11/03/2019 COLES EXPRESS 6952 Diesel HC2824 (P1105) RRG Meeting Kununurra 211.26
12/03/2019 BUSHCAMP SURPLUS STO Uniforms for Winston Yaloot 1 x safety boots and 2 235.90
12/03/2019 ASHMAR NOMINEES PTY Hi-Vis Safety vests for Shire depot x 5 37.50
13/03/2019 COLES EXPRESS 6952 Fuel for HC2824 (P1105) for Duncan Road project 124.52
14/03/2019 COLES EXPRESS 6952 Water and Ice for Duncan Road Project over 2 days 4.20
14/03/2019 COLES EXPRESS 6952 Water and Ice for Duncan Road Project over 2 days 8.00
15/03/2019 POST Halls Creek LPOHA Mobile Phone for Senior Ranger; replacement as old 299.00
21/03/2019 KUNUNURRA HOME & GAR Sets of Keys cut for 4/9 John Flynn Street 46.80
21/03/2019 KUNUNURRA BETTA HOME Depot Hot Water Urn - No urn at the Depot so Works 119.95
21/03/2019 COLES 0325 BBQ Meat for the Town Crew BBQ new staff welcome 48.55
21/03/2019 COLES 0325 Skim Milk for the Shire Administration Office 31.20
1/04/2019 POST Halls Creek LPOHA Mobile phone for the new Maintenance Man 209.00
2/04/2019 POST Halls Creek LPOHA New Mobile Phone for DIA Old mobile 4 years old 209.00
12/04/2019 ASHMAR NOMINEES PTY Hi-Vis Vests to DHRS Team 30.60
12/04/2019 E/KIMBERLEY HARDWA Cupboard Hinges for various houses To be placed 107.70
16/04/2019 POST HALLS CREEK LPOHA Replacement Mobile phone for DIA 179.99
16/05/2019 SHIRE OF HALLS CREEK Aaron Bradshaw - HR Driving Theory Test 19.25
16/05/2019 SHIRE OF HALLS CREEK Aaron Bradshaw HR Driving Test (Practical) 89.15
16/05/2019 SHIRE OF HALLS CREEK Shamus Spinks HR Driving Theory Test 19.25
16/05/2019 SHIRE OF HALLS CREEK Shamus Spinks HR Driving test (Practical) 89.15
17/05/2019 L&H KUNUNURRA Globes for the Public Toilets Lighting System 192.14
21/05/2019 WEBJET Flights to Perth (return) for the 2019 Executive 1,184.26
BURGESS, Phil Total Credit Card Transactions Processed 5,070.92
GILL, Kellie 6/02/2019 POST Halls Creek LPOHA Working with Children's check - Kyle Fawcett 85.00
11/02/2019 SEEK 31224917 Ad - SEEK Assistant Rec Centre Manager 308.00
13/02/2019 POST HALLS CREEK LPOHA Working with Children's check - Abul Shumsuddin 85.00
14/02/2019 SEEK 31258330 Ad - SEEK Senior Ranger 308.00
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
18/02/2019 GULLIVERS TAVERN Council Chambers - Restocking of Drinks 287.84
18/02/2019 TARGETC 6574 Wine Glasses - Interagency Welcome Function 24.00
20/02/2019 LANDGATE Certificate of Title 173 Great Northern Hwy Lot KELLY,
Kevin
25.70
1/03/2019 HALLS CREEK IGA EXPQPS Morning Tea - Website Launch 4.78
1/03/2019 HALLS CREEK IGA EXPQPS Morning Tea - Website Launch 22.62
3/03/2019 WARMUN ROADHOUSE Plant P1049 - Fuel Colorado 98.90
14/03/2019 SEEK 31487950 Advertising - Tourism Centre Fixed Term position 308.00
19/03/2019 SEEK 31523469 Advertisement - Senior Ranger 308.00
21/03/2019 HALLS CREEK IGA EXPR Afternoon Tea - March Council Meeting 6.46
21/03/2019 HALLS CREEK IGA EXPR Afternoon Tea - March Council Meeting 67.18
27/03/2019 COLES EXPRESS 6952 Chambers - Bottled Water 24.00
12/04/2019 COLES EXPRESS 6952 Fuel - Colorado HC2656 95.01
16/04/2019 HALLS CREEK IGA EXPR BBQ Lunch - April Council Meeting 12.16
16/04/2019 HALLS CREEK IGA EXPR BBQ Lunch - April Council Meeting 53.66
18/04/2019 COLES EXPRESS 6952 Water & Tissues - Travel to April Council Meeting 9.00
18/04/2019 COLES EXPRESS 6952 Water & Tissues - Travel to April Council Meeting 0.95
4/05/2019 Ord River Roadhouse Fuel - HC2656 50.02
10/05/2019 AVIAIR PTY LTD Flights - Juliana Johns & Shirley Brown 160.00
13/05/2019 SHIRE OF HALLS CREEK Photo ID - Bernard Stretch - Trainee 44.00
GILL, Kellie Total Credit Card Transactions Processed 2,388.28
GLASS, Margaret 22/01/2019 BUYDIRECTONLINE Youth Hub - Olabud Doogethu/WA Police/Wunan
Office
4,089.00
6/02/2019 BUYDIRECTONLINE Olabud Doogethu Relocation -150.00
25/02/2019 GREYHOUND AUSTRALIA Workers Comp - Transportation Cost - Tamara Ritchie 121.02
26/02/2019 THE KIMBERLEY GRANDE H Tamara Ritchie - Workers Comp 140.00
28/02/2019 POINCIANA ROADHOUSE Community meetings - youth issues 260.00
3/03/2019 Ord River Roadhouse Fuel - HC2754 159.32
4/03/2019 KIMBERLEYLAND HOLIDA DLG Meeting KNX - Accommodation for Margaret 175.00
6/03/2019 Kimberleyland H Park District Leadership Group 175.00
6/03/2019 WARMUN ROADHOUSE Staff lunch - Health and Reg Team 49.90
7/03/2019 KUNUNURRA BETTA HOME L Replacement phone - Stolen Property 179.00
Page 89 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
8/03/2019 Ord River Roadhouse Fuel - HC2754 141.21
13/03/2019 HALLS CREEK IGA EXPR Rec Centre Clean up 180.24
14/03/2019 SP * MR POOL MAN Test Tablets - Pool Kit Reagent - pH Testing 179.13
14/03/2019 SP * MR POOL MAN PH pool kit reagent 189.13
23/03/2019 INTNL TRANSACTION FEE INTNL TRANSACTION FEE 4.22
1/04/2019 COLES EXPRESS 6952 Fuel - HC2754 138.32
GLASS, Margaret Total Credit Card Transactions Processed 6,030.49
HAY, Jake 20/01/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 60.46
21/01/2019 POST Halls Creek LPOHA Working With Children for Lenka Rivers 85.00
30/01/2019 HALLS CREEK IGA EXPR Healthy post gym snacks and water for clients 53.38
9/02/2019 PAYPAL *FACEBOOK Advertisement for Shire of Halls Creek Facebook 5.91
11/02/2019 Ibis Styles Kununurra Accommodation for work trip: School student drop 114.00
15/02/2019 BIRTHS DEATHS & MARRIA Birth Certificate fee for client 49.00
15/02/2019 D & T HARDWARE Tech Screws for Youth Centre Billiluna Repair 24.90
17/02/2019 CANVA FOR WORK YEARLY Canva subscription for making posters flyers etc 168.62
17/02/2019 PAYPAL *WWENETWORK Multimedia Network Subscription for Youth Centre 16.08
18/02/2019 Pivotel Satellite Spottracker Subscription - GPS Locator for Vehicle 19.95
18/02/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 234.65
24/02/2019 BP HALLS CREEK OPT Diesel Fuel for Vehicle 1GKI098 150.00
28/02/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 193.96
1/03/2019 COLES EXPRESS 6960 Fuel for Vehicle 1GKI098 64.93
1/03/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 171.61
2/03/2019 INTNL TRANSACTION FEE INTNL TRANSACTION FEE 0.46
2/03/2019 CANVA* FOR WORK MONTH CANVA subscription for posters social media etc 18.29
3/03/2019 Autopro Broome Car Lock for Vehicle 1GKI098 25.00
4/03/2019 COLES EXPRESS 6948 Fuel for Vehicle 1GKI098 115.45
6/03/2019 PAYPAL *NETFLIX.COM NETFLIX Subscription for Youth Centre - films tv 17.99
8/03/2019 PAYPAL *FACEBOOK Payment for Facebook Promotion - Shire of Halls Cr 22.17
11/03/2019 ADOBE PHOTOGPHY PLAN Photography Subscription - Editing Software 14.29
15/03/2019 HALLS CREEK IGA EXPQPS Supplies for Youth Disco at Recreation Centre 24.81
15/03/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 255.17
17/03/2019 PAYPAL *WWENETWORK Multimedia Subscription for Youth Centre - Movies 16.13
Page 90 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
18/03/2019 Pivotel Satellite Spottracker Subscription for vehicle safety 19.95
22/03/2019 POST Halls Creek LPOHA Postage: Uniform Package to Totally Workwear Broom 31.80
23/03/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 207.21
27/03/2019 POST Halls Creek LPOHA USB Stick for File transfers 39.99
31/03/2019 Ord River Roadhouse Fuel for Vehicle 1GKI098 169.81
2/04/2019 INTNL TRANSACTION FEE INTNL TRANSACTION FEE 0.46
2/04/2019 CANVA* FOR WORK MONTH CANVA Subscription - Social Media creative program 168.62
4/04/2019 THE KIMBERLEY GRANDE H Accommodation Tamara return from Workcover 155.29
6/04/2019 PAYPAL *NETFLIX.COM Multimedia Subscription for Youth Centre 17.99
8/04/2019 PAYPAL *FACEBOOK Ad Campaign for Shire Facebook Page 22.19
9/04/2019 POST HALLS CREEK LPOHA Postage to remote communities 5.00
10/04/2019 POST HALLS CREEK LPOHA Post mail drop for school holiday program 59.50
10/04/2019 Kitchen Warehouse Scoops for Aquatic Centre Chlorine 43.73
10/04/2019 ST JOHN AMBULANCE AU First Aid Kit for Pool 249.95
10/04/2019 SETON Spill Kit and Signage for Aquatic Centre 899.58
10/04/2019 SETON Spill Kit and Signage for Aquatic Centre 199.32
11/04/2019 ADOBE PHOTOGPHY PLAN Adobe Photoshop for Social media 14.29
12/04/2019 HALLS CREEK IGA EXPR Supplies for School Holiday Disco 95.25
12/04/2019 HALLS CREEK IGA EXPR Stew Ingredients for Disco 129.67
13/04/2019 HALLS CREEK IGA EXPQPS Supplies for community street patrol 33.81
13/04/2019 HALLS CREEK HOME Mobile phone for community street patrol 228.95
13/04/2019 NMH PTY LTD Bag for Community Foot Patrol 28.00
15/04/2019 SETON Spill Kit and Signage for Aquatic Centre 199.32
17/04/2019 PAYPAL *FACEBOOK Facebook Ad Campaign for Shire of Halls Creek Page 33.00
17/04/2019 PAYPAL *WWENETWORK Multimedia Subscription for Youth Centre 15.95
18/04/2019 COLES EXPRESS 6952 Batteries for Community Night Patrol Torches 27.00
18/04/2019 Pivotel Satellite Spottracker Subscription - vehicle safety 19.95
20/04/2019 COLES EXPRESS 6952 Drinks and supplies for School Holiday disco 8.15
20/04/2019 COLES EXPRESS 6952 Drinks and supplies for School Holiday disco 23.00
24/04/2019 HALLS CREEK HOME Extension Chord for ANZAC Day 55.00
24/04/2019 PAYPAL *FACEBOOK Facebook Ad Campaign for Shire of Halls Creek Page 33.00
24/04/2019 PAYPAL *RIPPLEAUSTR Unauthorised Fraudulent Payment -128.50
Page 91 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
24/04/2019 PAYPAL *RIPPLEAUSTR Unauthorised Fraudulent Payment 128.50
26/04/2019 HALLS CREEK HOME Vouchers for Junior Football Prizes 250.00
26/04/2019 HALLS CREEK IGA EXPR Supplies for School Holiday Disco 45.31
26/04/2019 HALLS CREEK IGA EXPR Supplies for School Holiday Disco 141.78
27/04/2019 BUSHCAMP SURPLUS STO Torches for community patrol - high quality 519.85
1/05/2019 HALLS CREEK IGA EXPR Esky and Water for Community Night Patrol 10.99
1/05/2019 HALLS CREEK IGA EXPR Esky and Water for Community Night Patrol 49.95
2/05/2019 INTNL TRANSACTION FEE INTNL TRANSACTION FEE 0.46
HAY, Jake Total Credit Card Transactions Processed 6,175.28
HOBSON, Matthew 20/02/2019 POST HALLS CREEK LPOHA CD posted to consultants in Broome 6.75
23/02/2019 COLES EXPRESS 6952 Diesel for HC2823 63.00
25/02/2019 GINREAB THAI Dinner in Broome for Infrastructure Australia Round 46.00
25/02/2019 WOOLWORTHS PETRO 4223 Diesel for HC2823 - Infrastructure Australia Round 150.00
26/02/2019 MR SAIGON Lunch in Broome for Infrastructure Australia Round 37.70
26/02/2019 MANGROVE RESORT Accommodation in Broome for Infrastructure 161.40
11/04/2019 LOCAL GOVERNEMENT MANA Local Government Professionals WA Membership 23.00
16/04/2019 D & T HARDWARE Community Art - Latch and hinges for car bonnet 27.10
18/04/2019 COLES EXPRESS 6952 Ice and Water for Warmun Council Meeting 8.00
18/04/2019 COLES EXPRESS 6952 Ice and Water for Warmun Council Meeting 10.00
19/04/2019 COLES EXPRESS 6954 Diesel - HC2823 - Tourism Guide Drop Offs 114.56
23/04/2019 KUNUNURRA HOME & GAR Rapid Set Concrete for community art project 179.40
26/04/2019 COLES EXPRESS 6954 Diesel 77.92
30/04/2019 HALLS CREEK MEAT SUP Sausages for Yarliyil Lunch 40.33
1/05/2019 HALLS CREEK MEAT SUP Yarliyil Lunch - sausages patties steak 148.72
9/05/2019 POINCIANA ROADHOUSE Trainee Induction Lunches 38.10
24/05/2019 EDINWELL HOLDINGS PT Primer paint for bonnets & bins - community art 120.00
HOBSON, Matthew Total Credit Card Transactions Processed 1,251.98
KELLY, Kevin 6/03/2019 SHIRE OF HALLS CREEK Test transaction reinstatement of credit card 1.00
9/03/2019 PAYPAL *YELLOWPRICE HDMI Cable for Gallery Monitor 86.99
18/03/2019 CLUBSHEDAUTOMOTIVE 130000 km Vehicle service HC2522 457.00
18/03/2019 DUNNINGS BROOME Diesel fuel Plant 1042 art centre vehicle 222.74
19/03/2019 OAKS BROOME Accommodation Ribnga Green 2 nights Exhibitions 463.86
Page 92 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
31/03/2019 COLES EXPRESS 6954 Diesel fuel for Art Centre vehicle Plant 1042 108.48
10/04/2019 POST Halls Creek LPOHA Replacement TV for Gallery Aus Post 750.00
22/04/2019 PAYPAL *WOTIF.COM Accommodation Ribnga Knx 22/04/2019 iBase
Meeting
124.00
26/04/2019 E/KIMBERLEY HARDWA Hardware Garden supplies 516.80
29/04/2019 PAYPAL *MRESELLPTYL 2 x refurbished iMacs for Art Centre mResell Sydney 4,116.00
6/05/2019 E/KIMBERLEY HARDWA Hardware and garden supplies East Kimberley
Hardware
133.80
13/05/2019 COLES EXPRESS 6954 Diesel Fuel Coles Express Kununurra 145.75
13/05/2019 E/KIMBERLEY HARDWA East Kimberley Hardware sprayer bottles x 4 56.80
KELLY, Kevin Total Credit Card Transactions Processed 7,183.22
MASON, Noel 22/02/2019 BP HALLS CREEK OPT CEO Diesel 200.23
25/02/2019 Ibis Styles Kununurra Accommodation CEO KNX - Local Jobs visits Wunan
MG
114.00
25/02/2019 Ord River Roadhouse CEO Diesel 177.17
8/03/2019 BP HALLS CREEK OPT CEO Diesel 100.34
9/03/2019 BUNNINGS 325000 CLR Clear - Administration Cleaning products 110.40
9/03/2019 BP BROOME CTL 6075 CEO Diesel 220.45
14/03/2019 BP HALLS CREEK OPT CEO Diesel 200.47
18/03/2019 BP HALLS CREEK OPT CEO Diesel 150.23
19/03/2019 CLARENDON BC PTY LTD Breakfast KRG Meeting Pres DPres CEO 65.00
19/03/2019 BP COLAC DERBY 6310 CEO Diesel 200.06
2/04/2019 BP HALLS CREEK OPT CEO Diesel Balgo trip 200.17
23/04/2019 Ord River Roadhouse CEO Fuel Diesel 215.17
26/04/2019 HALLS CREEK HOSPITAL Staff medical K Hunter Night Youth engagement
Officer
280.00
29/04/2019 SHIRE OF HALLS CREEK Reimbursement - K Chua Travel Ticket DWN HC 251.00
MASON, Noel Total Credit Card Transactions Processed 2,484.69
MONO, Musa 13/12/2018 MISCELLANEOUS CREDIT Refund for disputed transaction -152.90
21/02/2019 LANDGATE Planning assessments 25.70
26/02/2019 LANDGATE Assessment planning application 28 Hall Street 25.70
26/02/2019 HABITAT RESORT BROOME Training for Desmond Darby Jnr Certificate II in I 105.00
28/02/2019 EUROPEAN HOTEL Local Emergency Recovery Coordinator training - WA 135.00
1/03/2019 VIRGIN AU7952154280690 Local Emergency Recovery Coordinator WALGA Trainin 653.99
Page 93 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
1/03/2019 VIRGIN AU7951505340585 Local Emergency Recovery Coordinator Training 6.51
13/03/2019 JAMIES ITALIAN Emergency management training and Finance
conference
114.00
13/03/2019 DOOGUES LUCKYLOTTERIES Emergency management training - Transport to
Leederville
40.00
15/03/2019 GM CABS PTY LTD Emergency management training - WALGA 41.90
15/03/2019 Ord River Roadhouse Emergency Management Training 88.07
15/03/2019 Ord River Roadhouse Emergency Management Training 8.45
15/03/2019 Ord River Roadhouse Emergency Management Training 8.95
21/03/2019 LANDGATE Town Planning 25.70
21/03/2019 DUNNINGS BROOME Training course - Desmond Darby - Fuel - HC2700 225.53
23/03/2019 HABITAT RESORT BROOME Training Desmond Darby Jnr Certificate II in Indig 1,260.00
26/03/2019 HALLS CREEK IGA EXPR Aboriginal Environmental Health - Remote camping 201.18
26/03/2019 HALLS CREEK IGA EXPR Aboriginal Environmental Health - Remote camping 29.69
26/03/2019 HALLS CREEK IGA EXPR Ranger Services - Pound cleaning supplies 101.98
27/03/2019 PEPPERS/MANTRA/BKFREE Building Commission Seminar - Accommodation in
Broome
271.15
28/03/2019 MA AND OM KEBABS PTY Building Commission Seminar - Broome 17.90
29/03/2019 MA AND OM KEBABS PTY Building Commission Seminar - Broome 22.90
29/03/2019 CABLE BEACH GENERALQPS Building Commission Seminar - Broome 16.95
30/03/2019 BROOME NURSERY PTY L Arbovirus surveillance program - laying pellets 77.20
30/03/2019 LANDMARK OPERATIONS Arbovirus surveillance programme 60.51
30/03/2019 CALTEX BROOME Building Commission Seminar - Broome 28.80
30/03/2019 CALTEX BROOME Building Commission Seminar - Fuel - HC2853 160.66
30/03/2019 MANTRA BROOME Building Commission Seminar - minibar beverage 9.91
1/04/2019 LANDGATE Planning application 25.70
1/04/2019 LANDGATE Town Planning - Housing proposal 25.70
5/04/2019 LANDGATE Investigation of illegal dumping of waste 25.70
9/04/2019 MIDLAND TOURIST PARK Ranger Training- Municipal Law A - Desmond Darby Jnr 600.95
10/04/2019 VIRGIN AU7952155243552 Ranger Training- Municipal Law A- Desmond Darby Jnr 810.00
10/04/2019 VIRGIN AU7951505886325 Ranger Training Des Darby Jnr - Municipal Law A 8.07
10/04/2019 PRIM IND RESOURCES Public swimming pools water sampling 640.74
12/04/2019 LANDGATE Planning - Waste management and easements 25.70
Page 94 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
15/04/2019 ADOBE PDF PACK SUBS Regulatory Services IT 130.89
17/04/2019 HALLS CREEK IGA EXPR Ranger Services - Dog control 53.76
7/05/2019 HALLS CREEK IGA EXPR Health promotion food hygiene sessions for women 64.26
7/05/2019 HALLS CREEK IGA EXPR Health promotion food hygiene sessions for women 69.84
7/05/2019 COLES EXPRESS 6952 Health promotions- Food hygiene session for women 16.00
7/05/2019 HALLS CREEK HOME Health Promotion - Food Hygiene Session for women 169.90
8/05/2019 SIMPLY WHOLESALE Data collection - Rubbish Tip Gate 2,669.95
9/05/2019 HALLS CREEK HOME Health promotion - Food hygiene sessions 98.00
MONO, Musa Total Credit Card Transactions Processed 9,045.59
NIVEN, Natasha 25/02/2019 WEBJET LG Professional Finance Seminar 2019 DCS return
flight
1,230.92
12/03/2019 Lake Argyle Resort Booking paid by travel centre due to customer fail 166.25
14/03/2019 SHIRE OF HALLS CREEK Halls Creek to Kununurra flight - Perth Caravan and
Camping
325.00
19/03/2019 TAXI EPAY AUSTRALIA Taxi to accommodation from airport - Perth caravan 45.18
20/03/2019 TRANSPERTH TICKET WILL Transport to Perth Caravan & camping Show 3.10
20/03/2019 SERCO TRANSPERTH Transperth Transport card Transport to and from
Perth
40.00
20/03/2019 WOOLWORTHS W430 Meals Perth Caravan & Camping show 22.40
20/03/2019 WOOLWORTHS W4301 Meals Perth Caravan & Camping show 8.20
20/03/2019 TRANSPERTH TICKET SHOW Transport to Perth Caravan and Camping Show 3.10
22/03/2019 ARIRANG RESTAURANT Meals - Perth Caravan and Camping Show 16.00
23/03/2019 POPPO KOREAN & JAPAN Meal - Perth Caravan and Camping Show 23.90
23/03/2019 COFFEE CLUB WLLM ST Meal - Perth Caravan and Camping Show 19.90
25/03/2019 DOME EASTEND meal - Perth Caravan and Camping Show 27.85
26/03/2019 SALSAS PTY LTD meal - Perth Caravan and Camping Show 15.15
26/03/2019 SUBWAY KUNUNURRA Meal - Perth Caravan and Camping Show 12.00
26/03/2019 SUBWAY KUNUNURRA Meal - Perth Caravan and Camping Show 4.20
26/03/2019 INGOGO LTD Airport transfer - Perth Caravan and Camping Show 39.06
26/03/2019 THE KIMBERLEY GRANDE H Accommodation Kununurra - Perth Caravan and
Camping
161.38
26/03/2019 TO YOUR DOOR KUNUNUR Kununurra Airport transfer - Perth Caravan and
Camping
18.00
Page 95 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
CARD HOLDER Date MERCHANT PURPOSE Amount
27/03/2019 Ord River Roadhouse Fuel for HC2754 105.17
29/03/2019 PAYPAL *MCORPX T&TC Stock 17.45
5/04/2019 PAYMATE*Splash Alley uniform for Natasha 235.61
5/04/2019 PAYMATE*Splash Alley uniform for Natasha - shire logo 88.00
6/05/2019 GCS AGODA INTERNATIONA Kim Chua accommodation Staff training 428.59
6/05/2019 WEBJET Kim Chua staff training flights 1,070.87
9/05/2019 BULURRU AUSTRALIA PT Stock Visitor Centre 1,055.69
NIVEN, Natasha Total Credit Card Transactions Processed 5,182.97
RITCHIE, Tamara 29/08/2018 APPLE ITUNES STORE DJay Pro application purchased to run community
disco
79.99
6/09/2018 IVANHOE V CARAVAN R Accommodation for staff- meeting with Juvenile
Justice
120.00
7/09/2018 ORD RIVER ROAD HOUSE Fuel - 1GKI098 - Meeting with Juvenile Justice 115.72
27/09/2018 ADOBE PDF PACK SUBS Adobe subscription 14.29
27/10/2018 ADOBE PDF PACK SUBS adobe subscription 14.29
27/11/2018 ADOBE PDF PACK SUBS adobe subscription 14.29
RITCHIE, Tamara Total Credit Card Transactions Processed 358.58
STABLER, Joseph 3/12/2018 REFUND OF ANNUAL FEE Card cancelled charges reversed -40.00
STABLER, Joseph Total Credit Card Transactions Processed -40.00
TOTAL OF CREDIT CARD TRANSACTIONS PROCESSED MAY 2019 $52,941.91
Page 96 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
SCHEDULE OF TRUST CREDITOR ACCOUNTS PAID BY AUTHORITY (DETAILED)
01/05/2019 to 31/05/2019
Chq/EFT Date Name Description Amount
2723 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR
PAYMENT -1,198.40
T32125 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR
REMITTANCE OF RENTAL BOND - 74A BEDFORD ST, HALLS CREEK WA 6770
616.00
T33170 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR
REMITTANCE OF RENTAL BOND - 8 DARCY ST, HALLS CREEK WA 6770
582.40
2724 03/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -1,011.16
T617A 30/04/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 10.55
T617A 30/04/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 234.45
T801 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 45.30
T9 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 46.88
T742 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 192.50
T21156.10 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 23.75
T638 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 45.00
T988104.10 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 20.00
T601 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 78.75
T32960 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 6.60
T20113.3 03/05/2019 SHIRE OF HALLS CREEK (TRUST) BSL COLLECTION FEE PE31/03/19 30.00
T658 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 -40.00
T80052.10 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 22.88
T21156.10 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 45.00
T821 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 249.50
2725 10/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -408.00
T668 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE08/05/19 120.00
T33098 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE08/05/19 132.00
T32160 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE08/05/19 156.00
2726 24/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -4,228.15
T32594 23/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 310.40
T32160 22/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 1,680.00
Page 97 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
T868 23/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 1,096.00
T32505 23/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 856.00
T822 23/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 252.00
T597 23/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE14/05/19 8.75
T80057.10 23/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE14/05/19 25.00
2727 30/05/2019 DEPT. OF TRANSPORT (DOT) PAYMENT -8,918.65
T93676A 30/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE PE27/05/19 8,918.65
EFT22752 03/05/2019 HELISPIRIT (PREV. HELIWORK) PAYMENT -1,746.50
T821 03/05/2019 HELISPIRIT (PREV. HELIWORK) T&TC OPERATOR REMITTANCE PE14/04/19 1,746.50
EFT22753 03/05/2019 LAKE ARGYLE CRUISES PAYMENT -481.25
T21156.10 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE PE14/04/19 166.25
T21156.10 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE PE14/04/19 315.00
EFT22754 03/05/2019 BUILDING SERVICES LEVY PAYMENT -339.90
T20113.3 03/05/2019 BUILDING SERVICES LEVY BSL REMITTANCE PE31/03/19 339.90
EFT22755 03/05/2019 THE SPINIFEX HOTEL PAYMENT -315.00
T638 03/05/2019 THE SPINIFEX HOTEL T&TC OPERATOR REMITTANCE PE14/04/19 315.00
EFT22756 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES PAYMENT -140.00
T988104.10 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES T&TC OPERATOR REMITTANCE PE14/04/19 140.00
EFT22757 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) PAYMENT -160.12
T80052.10 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) T&TC OPERATOR REMITTANCE PE14/04/19 160.12
EFT22758 03/05/2019 KIMBERLEY AIR TOURS PAYMENT -328.12
T9 03/05/2019 KIMBERLEY AIR TOURS T&TC OPERATOR REMITTANCE PE14/04/19 328.12
EFT22759 03/05/2019 KINGFISHER TOURS PAYMENT -1,347.50
T742 03/05/2019 KINGFISHER TOURS T&TC OPERATOR REMITTANCE PE14/04/19 1,347.50
EFT22760 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD PAYMENT -256.70
T801 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD T&TC OPERATOR REMITTANCE PE14/04/19 256.70
EFT22761 03/05/2019 ZEBRA UNIQUE PAYMENT -26.40
T32960 03/05/2019 ZEBRA UNIQUE T&TC OPERATOR REMITTANCE PE14/04/19 26.40
EFT22762 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS & NT OUTBACK TOURS
PAYMENT -551.25
T601 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS & NT OUTBACK TOURS
T&TC OPERATOR REMITTANCE PE14/04/19 551.25
EFT22816 10/05/2019 JEANNETTE SWAN PAYMENT -180.00
T668 10/05/2019 JEANNETTE SWAN YAC ARTIST REMITTANCE PE08/05/19 180.00
Page 98 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Chq/EFT Date Name Description Amount
EFT22817 10/05/2019 MAUREEN DEEGAN PAYMENT -234.00
T32160 10/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE PE08/05/19 234.00
EFT22818 10/05/2019 JACQUILINE WHISPUTT PAYMENT -198.00
T33098 10/05/2019 JACQUILINE WHISPUTT YAC ARTIST REMITTANCE PE08/05/19 198.00
EFT22819 13/05/2019 DALLAS FLETCHER PAYMENT -500.00
T40733 13/05/2019 DALLAS FLETCHER ARTIST REMITTANCE SALE OF BONNET PE08/05/19 500.00
EFT22898 24/05/2019 HALLS CREEK MOTEL PAYMENT -175.00
T80057.10 23/05/2019 HALLS CREEK MOTEL T&TC OPERATOR REMITTANCE PE 17/05/19 175.00
EFT22899 24/05/2019 BONNIE DEEGAN PAYMENT -3,400.00
T75 23/05/2019 BONNIE DEEGAN YAC ARTIST REMITTANCE PE22/05/19 3,400.00
EFT22900 24/05/2019 BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS PAYMENT -61.25
T597 23/05/2019 BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS T&TC OPERATOR REMITTANCE PE 17/05/19 61.25
EFT22901 24/05/2019 MAUREEN DEEGAN PAYMENT -2,520.00
T32160 23/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE PE22/05/19 2,520.00
EFT22902 24/05/2019 ERICA GALLAGHER PAYMENT -378.00
T822 23/05/2019 ERICA GALLAGHER YAC ARTIST REMITTANCE PE22/05/19 378.00
EFT22903 24/05/2019 JANET DREAMER PAYMENT -1,284.00
T32505 23/05/2019 JANET DREAMER YAC ARTIST REMITTANCE PE22/05/19 1,284.00
EFT22904 24/05/2019 JUDITH BUTTERS PAYMENT -1,644.00
T868 23/05/2019 JUDITH BUTTERS YAC ARTIST REMITTANCE PE22/05/19 1,644.00
EFT22905 24/05/2019 JOHNATHON JOHNSON PAYMENT -465.60
T32594 23/05/2019 JOHNATHON JOHNSON YAC ARTIST REMITTANCE PE22/05/19 465.60
EFT22906 30/05/2019 GREYHOUND AUSTRALIA PTY LTD PAYMENT -2,669.50
T617A 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/05/19 2,146.05
T617A 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/05/19 523.45
DD16759.2 01/05/2019 GREYHOUND AUSTRALIA PTY LTD PAYMENT -2,546.00
T617A 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/04/19 200.45
T617A 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/04/19 2,345.55
DD16805.1 17/05/2019 DEPT. OF TRANSPORT (DOT) PAYMENT -9,635.95
T93676A 17/05/2019 DEPT. OF TRANSPORT (DOT) - LICENSING AGENT DOT REMITTANCE PE13/05/19 9,635.95
Page 99 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
9.4.3 Financial Investment Report for period ending 31 May 2019
ITEM NUMBER: 9.4.3
REPORTING OFFICER: Kim Chua, Finance Manager
SENIOR OFFICER Lloyd Barton, Director Corporate Services
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 Information report regarding current investments. 2.0 Background 2.1 The current investment information is required to be presented to Council,
in accordance with Policy FIN06 FINANCIAL INVESTMENTS. 2.2 This report contains the current investment information for both reserve
and municipal funds for the period ending 31 May 2019. 3.0 Comments 3.1 Municipal funds
$1,500,000 has been put on term deposit for a period of 120 day at 2.45%, due to mature on 3 July 2019. Interest at maturity will be $9,061.64.
3.2 The 2018-2019 budget has allowed $20,000 of interest income from
municipal investments. Year to Date interest earned as at 31 May 2019 was $32,686.11.
3.3 Reserve funds:
$5,000,000 has been re-invested for a period of 182 days at 2.8%, due to mature 3 September 2019. Interest earned at maturity will be $69,808.
3.4 The 2018-2019 budget has allowed $85,000 of interest income from
reserve investments. Year to Date interest earned as at 31 May 2019 was $90,409.91.
3.5 All investments are ‘trustee grade’ investments with practically no default
risk involved. They are short-term face value investments with major Australian banks. All investments are done in compliance with Policy FIN6 – FINANCIAL INVESTMENTS.
Page 100 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
4.0 Statutory Environment 4.1 Local Government Act 1995
Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies.
Section 3.1 – Provides that the general function of the local government
is to provide for the good government of persons in its district.
5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 Complies with Policy FIN06 FINANCIAL INVESTMENTS. 7.0 Financial Implications 7.1 Interest earned on investments is income for the Shire. Any extra
interest earned (over the budget allowance) is surplus cash to the Shire that can be used in a number of ways.
8.0 Sustainability Implications 8.1 Environmental
There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.
8.2 Economic
There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.
8.3 Social
There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.
9.0 Risk 9.1 Risk level is low and the risk is managed by routine procedures.
Page 101 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
9.2 Risk control Measures There are no Risk Control Measures, the report is for information purposes only.
VOTING REQUIREMENT: Simple majority Appendix:
9.4.3A. Reserve Funds Investment Register
Officer’s Recommendations That Council: Accepts the Financial Investment Report as at 31 May 2019 (as appended 9.4.3A).
Page 102 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
RESERVE FUNDS INVESTMENT REGISTER
AS AT 31/05/2019
Fund Source
Account # Product Institution S&P
Rating Investment
Date Maturity
Date Term % pa
Investment Amount
Projected Interest
to be earned
Reserve TD031489545-
529014
Term Deposit
AMP A 5/03/2019 3/09/2019 182 2.80% $ 5,000,000.00 $ 69,808.22
Total
Investments $ 5,000,000.00
Fund Source
Account # Product Institution S&P
Rating Investment
Date Maturity
Date Term % pa
Investment Amount
Projected Interest
to be earned
Muni Contract Note:
38851 Term Deposit
NAB A1+/AA- 4/04/2019 3/07/2019 90 2.45% $ 1,500,000.00 $ 9,061.64
Total
Investments $ 1,500,000.00
Page 103 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
9.4.4 Statement of Financial Activity – 31 May 2019
ITEM NUMBER: 9.4.4
AUTHOR: Kim Chua, Finance Manager
SENIOR OFFICER Lloyd Barton, Director Corporate Services
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 Acceptance of Monthly Statement of Financial Activity for the period
ending 31 May 2019. 2.0 Background 2.1 Regulation 34 of the Financial Management (Local Government)
Regulations 1996 provides that a monthly statement of financial activity must be presented to Council.
2.2 The report must be presented at an Ordinary meeting of Council within 2
months after the end of the month to which the statement relates. Regulations prescribe the information that must be contained in the report.
2.3 The Statement of Financial Activity for the period ending 31 May 2019 is
hereby presented to Council. 3.0 Comments 3.1 Council policy FIN 09 Variance Levels for Financial Reporting require a
commentary for any variance of 10% or greater, subject to a minimum of $50,000. The below table covers these variances.
This section left blank intentionally
Page 104 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
3.2 The Management Reports also provide further detailed commentary on
key variances analysing each program. In the first half of the financial year the Original Budget and the Amended budget will be the same, unless a budget amendment is put to Council for approval. Though the mid-year review process key adjustments will be put forward for consideration then.
3.3 The reports following the Management report include the Statement of
Cash Position, Statement of Financial activity and Net Current Assets. 3.4 The Net Current Assets as at 31 May 2019 is $4,970,686. The Statement
of Financial Activity and Net Current Asset reports that follows details the composition of this surplus.
4.0 Statutory Environment 4.1 Regulation 34 - Local Government (Financial Management) Regulations
1996 34. Financial activity statement required each month (Act s. 6.4) (1A) In this regulation —
committed assets means revenue unspent but set aside under the annual budget for a specific purpose.
(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail — (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and (b) budget estimates to the end of the month to which the
statement relates; and
31/05/2019 2018/2019 2018/2019 2018/2019 VARIANCE
Adopted
Budget Budget YTD YTD Actual
Variance
$$
Variance
%
Operating Income
Community amenities 462,000 556,407 590,415 34,008 6.11%Unbudgeted income from the disposal of sludge from
the treatment plant to the refuse site.
Recreation & Culture 504,865 346,143 203,737 (142,405) -41.14%Variance relates to budgeted grant funding which will
not be realised this year and takings is down.
Transport 3,678,419 3,348,746 3,429,039 80,293 2.40%Receipt of grant funding slightly above budget by
$69k.
Economic Services 786,800 720,114 851,302 131,188 18.22%
Favouable variance relates to invoice raised for
scoping work on Duncan Rd. There is also an
offsetting cost in relation to this.
Other Property & Services 461,420 552,515 499,046 (53,469) -9.68%Yarliyil down $27k on budget and other miscellaneous
down $28k.
Operating Expenditure
Recreation & Culture 2,053,561 1,817,264 1,732,043 85,221 -20.20% Lower operating costs due to a lower sales activity.
Transport 5,914,765 6,053,824 5,952,297 101,528 36.21%Maintenance of Roads is down $63k against budget
and the airport $29kupgrade has not commenced.
Other Property & Services 1,374,269 1,364,600 757,000 607,600 -31.21%Various savings in administration and budgeted grant
repayment yet to be processed.
Capital Expenditure
Recreation & Culture 1,083,000 444,145 117,677 326,468 -99.81%Work yet to start on Hydro Slide and Town
Development Plan
Transport 2,091,516 2,144,687 864,546 1,280,141 -76.66%
Majoriy of work done this year has been on flood
damage, road construction work has commenced
after the wet season. Some timing difference.
Page 105 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and
(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and
(e) the net current assets at the end of the month to which the statement relates.
(2) Each statement of financial activity is to be accompanied by documents containing — (a) an explanation of the composition of the net current assets of
the month to which the statement relates, less committed assets and restricted assets; and
(b) an explanation of each of the material variances referred to in subregulation (1)(d); and
(c) such other supporting information as is considered relevant by the local government.
(3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit.
(4) A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be — (a) presented at an ordinary meeting of the council within 2
months after the end of the month to which the statement relates; and
(b) recorded in the minutes of the meeting at which it is presented.
(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.
5.0 Strategic Implications 5.1 Objective:
4. Civic: Working together to strengthen leadership and effective governance.
5.2 Outcome: Civic - 4.1 A local government that is respected and accountable
5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire Civic - 4.1.2 Consistent and impartial application of Council policies and provision of services Civic - 4.1.3 Council decisions are consistent, reliable and transparent.
6.0 Policy Implications 6.1 FIN 09 Variance Levels for Financial Reporting
Page 106 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
7.0 Financial Implications 7.1 The first group of reports headed Management Report provides a graphical
view of income and expenditure; a high level summary table on income and expenditure for each program with a commentary on the key variances followed by a table on capital expenditure detailing year to date spend. The first page is a summary of the whole of Council.
7.2 The reports that follow on from the Management reports are the historical
reports that are also included to ensure statutory requirements are met. Details on these reports follow.
7.3 The Statement of Cash Position details the cash at bank on the Shire’s
balance sheet (Shires assets and liabilities both current and non-current) comprised of:
1. Cash on hand – petty cash and floats. 2. Municipal funds general/unrestricted cash – utilised for
Shire’s expenditure on general activities. Some of these funds are invested (as per investment report in same agenda) and the balance remains in the municipal account.
3. Municipal funds restricted cash - grant monies received but not spent 30 June previous year, and to be spent on specific purposes.
4. Reserve funds – money held in reserves which must be utilised for specific purposes as per the reserve fund. This money can be, and is, invested in accordance with Council policy.
7.4 Revenues and Expenditure at a Glance includes a number of graphs
comparing budget to actual providing a visual representation of how the Shire Council is tracking to Budget.
7.5 The Statement of Financial Activity (SFA) details the income and
expenditure (both cash and non-cash) for the year to date, which is also shown in the graphs. You will note that the surplus on the Statement of Financial Activity is that same as the surplus shown on the Net Current Assets Report.
7.6 These are always in balance - the SFA details financial activity at program
level (eg Law and Order, Youth Services) whilst the Net Current Asset Position details the same activity but at balance sheet level (ie movements in cash, debtors, creditors etc).
7.7 The Net Current Asset Position report details the items that make up the
net current asset position. This opening balance from 1 July 2018. 7.8 Rates
• The current rates outstanding are $571,617. • The balance outstanding includes current year $394,528.
Page 107 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
7.9 Employee Entitlements • Employee entitlements for annual leave are now being
accrued for on a monthly basis rather than an end of year adjustment. This is to avoid any large adjustments at the end of the year.
8.0 Sustainability Implications 8.1 Environmental
There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.
8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.
8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.
9.0 Risk 9.1 Risk level is low and the risk is managed by routine procedures.
9.2 Risk control Measures There are no Risk Control Measures; the report is for information purposes
only.
VOTING REQUIREMENT: Simple majority Appendix:
1. 9.4.4A - Management Report 2. 9.4.4B - Revenues and Expenditure at a Glance
3. 9.4.4C - Statement of Financial Activity 4. 9.4.4D - Net Current Assets Position
Officer’s Recommendations That Council: Accept the Statement of Financial Activity for the period ended 31 May 2019 (as appended 9.4.4A – 9.4.4D).
Page 108 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Management Report
Halls Creek Shire Council Consolidated Result
Operating Statements F = Favourable U = Unfavourable
Council Consolidated YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
General Purpose Funding 4,779,048 4,835,191 (56,143) U 4,509,817 4,844,351 334,534 F
Governance - - - F - - - F
Law, Order & Public Safety 5,106 8,789 (3,683) U 11,000 9,636 (1,364) U
Health 286,626 280,068 6,558 F 287,969 282,779 (5,190) U
Education & Welfare 981,698 975,371 6,327 F 989,069 975,957 (13,112) U
Housing 177,441 174,812 2,629 F 190,713 190,713 - F
Community Amenities 582,915 556,407 26,508 F 462,000 582,920 120,920 F
Recreation & Culture 203,737 346,143 (142,405) U 504,865 370,136 (134,729) U
Transport 3,429,039 3,348,746 80,293 F 3,678,419 3,616,013 (62,406) U
Economic Services 851,302 720,114 131,188 F 786,800 788,573 1,773 F
Other Property Services 504,522 552,515 (47,993) U 461,420 586,428 125,008 F
Total Income 11,801,435 11,798,156 3,279 F 11,882,072 12,247,507 365,434 F
Expenditure
General Purpose Funding 224,509 244,004 19,495 F 337,403 354,403 (17,000) UGovernance 684,142 750,523 66,381 F 814,576 813,530 1,046 F
Law, Order & Public Safety 438,669 419,683 (18,986) U 398,145 454,792 (56,647) U
Health 465,603 463,973 (1,630) U 543,912 511,807 32,104 F
Education & Welfare 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F
Housing 133,462 143,999 10,537 F 191,039 179,684 11,355 F
Community Amenities 1,005,689 1,096,050 90,361 F 1,276,817 1,206,315 70,502 F
Recreation & Culture 1,732,043 1,817,264 85,221 F 2,053,561 1,985,765 67,796 F
Transport 5,952,297 6,053,824 101,528 F 5,914,765 6,520,224 (605,459) U
Economic Services 1,489,667 1,496,977 7,310 F 1,742,630 1,692,926 49,704 F
Other Property Services 762,476 1,364,600 602,124 F 1,374,269 1,480,047 (105,779) U
Total Expenditure 13,793,373 14,772,063 978,690 F 15,733,993 16,215,227 (481,235) U
Council Consolidated Total (1,991,938) (2,973,907) 981,969 F (3,851,920) (3,967,721) (115,800) U
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Law, Order & Public Safety - - 30,000 (30,000) U
Health - - - - F
Education & Welfare - 5,000 65,000 (60,000) U
Housing - - - - F
Community Amenities - - 30,000 (30,000) U
Recreation & Culture 117,677 1,083,000 582,094 500,906 F
Transport 864,546 2,091,516 2,286,576 (195,060) U
Economic Services - - - - F
Other Property ServicesWorks Utility 7,675 270,000 243,000 27,000 F
989,897 3,449,516 3,236,670 212,846 F
F = Favourable U = Unfavourable
Reserve Transfers
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Plant Reserve Transfers from/(to) 11,826 240,363 292,863 (52,500) U
Airport Reserve Transfers from/(to) 2,526 7,446 7,446 - F
Leave Reserve Transfers from/(to) 3,472 10,235 10,235 - F
Staff Housing Reserve Transfers from/(to) 2,679 7,899 7,899 - F
Aquatic Reserve Transfers from/(to) 1,901 155,603 155,603 - F
Rebroadcasting Reserve Transfers from/(to) 331 976 976 - F
Computer Upgrade Reserve Transfers from/(to) 708 102,087 102,087 - F
Energy Development Ltd Reserve Transfers from/(to) 470 (38,615) (68,615) 30,000 F
Office Redevelopment Reserve Transfers from/(to) 4,137 12,196 12,196 - F
- - 175,000 (175,000) U
- - 75,000 (75,000) U
28,048 498,189 770,689 (272,500) U
May-19
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Total Income
Actual YTD Original Budget Amended Budget
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Total Costs
Actual YTD Original Budget Amended Budget
Page 109 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
General Purpose Funding Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
General Purpose Funding YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Rates Levied 2,515,642 2,513,781 1,861 F 2,360,238 2,513,781 153,543 F
Rates Other 79,544 88,488 (8,944) U 69,500 95,921 26,421 F
General Purpose Funding 2,129,149 2,129,597 (448) U 1,975,079 2,129,649 154,570 F
Interest Income 54,713 103,326 (48,613) U 105,000 105,000 - F
Total Income 4,779,048 4,835,191 (56,143) U 4,509,817 4,844,351 334,534 F
Expenditure
Rates Expenses 115,407 123,569 8,162 F 189,363 179,363 10,000 F
General Purpose Funding 109,102 120,435 11,333 F 148,040 175,040 (27,000) U
Total Expenditure 224,509 244,004 19,495 F 337,403 354,403 (17,000) U
General Purpose Funding Total 4,554,539 4,591,187 (36,649) U 4,172,414 4,489,948 317,534 F
Commentary
Expenditure: General Purpose Funding variance is
due to EDL grant payments not yet paid out.
Expenditure: Variance for General Purpose is due
to an increase in the expected payout of EDL grants.
Revenue: Variance is due to interest of $69,808
receipted into Reserve bank accounts awaiting to be
apportioned individual ly to Reserve accounts.
Revenue: Rates Additional revenue due to new
exploration and prospecting tenements. General
Purpose variance relates to FAGS funding being
higher than budgeted by $123k. Also Insurance
rebates were higher than budget.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
General Purpose Funding -
Income
Actual YTD Original Budget Amended Budget
-
100,000
200,000
300,000
400,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
General Purpose Funding -
Costs
Actual YTD Original Budget Amended Budget
Page 110 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Governance Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Governance YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Expenditure
Members Of Council 683,856 745,947 62,091 F 809,576 808,530 1,046 F
Youth Advisory 287 4,576 4,289 F 5,000 5,000 - F
Total Expenditure 684,142 750,523 66,381 F 814,576 813,530 1,046 F
Governance Total (684,142) (750,523) 66,381 F (814,576) (813,530) 1,046 F
Commentary
F = Favourable U = Unfavourable
Expenditure: Council lor training below budget at this
point in the year, this is a timing difference.Expenditure: Small adjustment to zone costs.
-
200,000
400,000
600,000
800,000
1,000,000
Governance - Expenditure
Actual YTD Original Budget Amended Budget
Page 111 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Law, Order & Public Safety Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Law, Order & Public Safety YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Fire Prevention - - - F - - - F
Ranger Services 3,170 5,203 (2,033) U 5,700 5,700 - F
Other Law, Order, Public Safety 1,936 3,586 (1,650) U 5,300 3,936 (1,364) U
Total Income 5,106 8,789 (3,683) U 11,000 9,636 (1,364) U
Expenditure
Fire Prevention 16,848 23,942 7,094 F 25,412 25,412 - F
Ranger Services 340,456 316,321 (24,135) U 337,030 342,715 (5,685) U
Other Law, Order, Public Safety 81,364 79,420 (1,944) U 35,703 86,666 (50,963) U
Total Expenditure 438,669 419,683 (18,986) U 398,145 454,792 (56,647) U
Law, Order & Public Safety Total (433,563) (410,894) (22,669) F (387,145) (445,156) (58,011) U
Commentary
F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget YE Forecast Variance
Multi Purpose Fire Trailer - - 30,000 (30,000) U
- - - F
- - 30,000 (30,000) U
Revenue: Minimal Variances. Revenue: Minimal variances.
Expenditure: Ranger services increased costs has
allowed for a dog reduction program. Other Law
Order & Public Safety variance relates to an increase
in the depreciation for CCTV as well as higher
maintenance costs.
Expenditure: Ranger Services variance relates to
the termination paid out in February 2019.
-
2,000
4,000
6,000
8,000
10,000
12,000
Law, Order & Public Safety -
Income
Actual YTD Original Budget Amended Budget
-
100,000
200,000
300,000
400,000
500,000
Jul-
18
Au
g-1
8
Se
p-1
8
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Fe
b-1
9
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Law, Order & Public Safety -
Costs
Actual YTD Original Budget Amended Budget
Page 112 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Health Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Health YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Health Administration & Inspections 32,607 29,590 3,017 F 35,300 32,300 (3,000) U
Aboriginal Health 246,209 242,668 3,541 F 242,669 242,669 - F
Pest Control 7,810 7,810 0 F 10,000 7,810 (2,190) U
Total Income 286,626 280,068 6,558 F 287,969 282,779 (5,190) U
Expenditure
Health Administration & Inspections 92,414 113,134 20,720 F 146,911 123,770 23,141 F
Aboriginal Health 351,038 324,450 (26,588) U 373,001 359,209 13,792 F
Pest Control 22,152 26,389 4,237 F 24,000 28,828 (4,828) U
Total Expenditure 465,603 463,973 (1,630) U 543,912 511,807 32,104 F
Health Total (178,977) (183,905) 4,928 F (255,943) (229,028) 26,915 F
Commentary
F = Favourable U = Unfavourable
Expenditure: Minimal Variances
Expenditure: Health Admin cost reduction due to
Manager's costs being allocated across department.
Revenue: Health Administration variance relates to
licence fees that wi ll be raised in June, so is a timing
variance. Operational grant for Aboriginal Health
paid in advance.
Revenue: Minimal variances
-
100,000
200,000
300,000
400,000Ju
l-1
8
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Health - Income
Actual YTD Original Budget Amended Budget
-
100,000
200,000
300,000
400,000
500,000
600,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Health - Costs
Actual YTD Original Budget Amended Budget
Page 113 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Education & Welfare Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Education & Welfare YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Olabud Doogethu 981,698 975,371 6,327 F 989,069 975,957 (13,112) U
Total Income 981,698 975,371 6,327 F 989,069 975,957 (13,112) U
Expenditure
Olabud Doogethu 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F
Total Expenditure 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F
Education & Welfare Total 76,882 54,205 22,677 F (97,806) (39,776) 58,030 F
Commentary
F = Favourable U = Unfavourable
Capital Expenditure
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Gym Equipment - 5,000 - 5,000 F
- 5,000 - 5,000 F
F = Favourable U = Unfavourable
Revenue: Minimal variance is due to timing of
the grant payments
Expenditure: Variance due to a lower operational
costs.
Revenue: Grant funding for boxing gym equipment
removed and budgeted EKJP funding reduced. Other
grants remain as per budget.
Expenditure: Primari ly this relates to a reduction
in depreciation.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000Ju
l-1
8
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Education & Welfare - Income
Actual YTD Original Budget Amended Budget
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Education & Welfare - Costs
Actual YTD Original Budget Amended Budget
Page 114 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Housing Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Housing YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Housing Staff 177,441 174,812 2,629 F 190,713 190,713 - F
Housing Other - - - F - - - F
Total Income 177,441 174,812 2,629 F 190,713 190,713 - F
Expenditure
Housing Staff 133,462 143,999 10,537 F 191,039 179,684 11,355 F
Total Expenditure 133,462 143,999 10,537 F 191,039 179,684 11,355 F
Housing Total 43,979 30,813 13,166 F (326) 11,029 11,355 F
Commentary
F = Favourable U = Unfavourable
Capital Expenditure
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
None budgeted for 2018-19 - - - - F
- - - - F
- - - - F
Expenditure: Minimal variance
Expenditure: Small saving expected due to staff
vacancy.
Revenue: Minimal variance. Revenue: Expect to be inline with budget.
-
50,000
100,000
150,000
200,000
250,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Housing - Income
Actual YTD Original Budget Amended Budget
-
50,000
100,000
150,000
200,000
250,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Housing - Costs
Actual YTD Original Budget Amended Budget
Page 115 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Community Amenities Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Community Amenities YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Refuse Collection 352,326 357,626 (5,300) U 361,000 366,050 5,050 F
Refuse Disposal Sites 210,481 173,217 37,264 F 68,000 188,972 120,972 F
Town Planning, Regional Development 5,497 3,388 2,109 F 10,000 3,698 (6,302) U
Community Engagement - - - F - - - F
Other Community Amenities 14,611 22,176 (7,565) U 23,000 24,200 1,200 F
Total Income 582,915 556,407 26,508 F 462,000 582,920 120,920 F
Expenditure F
Refuse Collection Expenses 418,488 437,616 19,128 F 491,252 483,516 7,736 F
Refuse Disposal Sites 320,617 340,847 20,230 F 358,417 374,682 (16,264) U
Town Planning, Regional Development 91,357 118,102 26,745 F 179,956 129,514 50,442 F
Community Engagement 8,887 8,882 (5) U 92,245 9,597 82,648 F
Other Community 166,341 190,603 24,262 F 154,947 209,006 (54,059) U
Total Expenditure 1,005,689 1,096,050 90,361 F 1,276,817 1,206,315 70,502 F
Community Amenities Total (422,774) (539,643) 116,869 F (814,817) (623,395) 191,423 F
Commentary
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Refuse Disposal Sites Shelter For Excavator - - - - F
Other Community Amenities Public Toilets Capital Expenditure - - - - F
Toilets - Cemetery - - - - F
- - - - F
- - - - F
Revenue: Refuse Disposal site income relates to
Water Corp disposing waste treatment materials
which happened in Jul 18.
Revenue: Refuse Disposal Site increase in revenue
relates to Water Corp disposing waste materials.
Expenditure: Favourable savings due low activity in
Town Planning
Expenditure: Low activity in Town Planning and
Community Engagement has resulted in saving which
will be transferred to a reserve to be used in the
future. Increase in costs for Other Community
Amenities relates to higher depreciation and spend
on Tanami bins maintenance.
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Community Amenities - Income
Actual YTD Original Budget Amended Budget
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Community Amenities - Costs
Actual YTD Original Budget Amended Budget
Page 116 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Recreation & Culture Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Recreation & Culture YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Civic Hall 36,682 40,326 (3,644) U 35,000 42,000 7,000 F
Recreation Centre 63,153 205,308 (142,155) U 29,000 218,850 189,850 F
Parks & Gardens 6,205 6,226 (21) U 331,000 6,800 (324,200) U
Libraries, Licencing & Telecentre 46,805 42,724 4,081 F 46,668 46,618 (50) U
Other Cultural Matters - - - F - - - F
Television & Radio Re-Broadcast 4,160 4,160 - F 3,950 4,160 210 F
Civic Building Rentals 46,732 47,399 (667) U 59,247 51,708 (7,539) U
Total Income 203,737 346,143 (142,405) U 504,865 370,136 (134,729) U
Expenditure
Civic Hall 166,743 181,778 15,035 F 202,477 198,536 3,941 F
Recreation Centre 893,219 964,044 70,825 F 1,004,507 1,051,478 (46,971) U
Parks & Gardens 381,624 380,317 (1,307) U 503,762 419,149 84,613 F
Libraries, Licencing & Telecentre 135,071 133,732 (1,339) U 150,824 145,824 5,000 F
Other Cultural Matters 33,686 32,305 (1,381) U 61,453 35,551 25,902 F
Television & Radio Re-Broadcast 4,240 4,686 446 F 5,125 5,125 - F
Civic Building Rentals 117,461 120,402 2,941 F 125,413 130,102 (4,689) U
Total Expenditure 1,732,043 1,817,264 85,221 F 2,053,561 1,985,765 67,796 F
Recreation & Culture Total (1,528,306) (1,471,121) (57,185) F (1,548,695) (1,615,629) (66,934) U
Commentary
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Civic Hall Civic Hall - Upgrade - 45,000 45,000 - F
Aquatic & Recreation Centre Solar Heating - Aquatic Centre 7,145 - 7,145 (7,145) U
Hydro Slide 5,771 232,000 232,000 - F
Gym Equipment Replacement - 10,000 10,000 - F
Pool Hand Rails 130 5,000 - 5,000 F
Fence Repairs - - - - F
Plant Room Equipment Refurbishment 90,000 80,000 90,000 (10,000) U
Parks & Gardens Oval Irrigation 14,631 51,000 12,949 38,051 F
Oval Lighting - 350,000 - 350,000 F
Shire Park Upgrade - 250,000 125,000 125,000 F
Other Recreation & Sport Rodeo Grounds water meters - 60,000 60,000 - F
117,677 1,083,000 582,094 500,906 F
Revenue: Income for Recreation Centre relates to
grant income yet to be received for the Sola Project.
Revenue: Recreation Centre revenue decreased due
to balance of grant funding expected for water sl ide
and solar rebate remains outstanding. Parks &
Gardens had grant funding revenue in for oval
l ighting and Shire Park upgrade, which will not be
realised.
Expenditure: Recreation Centre variance due to
closure over July. Parks and Garden costs down due
to low activity by Town Crew at the oval.
Expenditure: Recreation Centre is below budget
due to lower activity and additional spend added to
enhance the provision of shade.
-
100,000
200,000
300,000
400,000
500,000
600,000Ju
l-1
8
Au
g-1
8
Se
p-1
8
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Fe
b-1
9
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Recreation & Culture - Income
Actual YTD Original Budget Amended Budget
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Recreation & Culture - Costs
Actual YTD Original Budget Amended Budget
Page 117 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Transport Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Transport YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Construction Rds., Sts & Bridges Etc. 1,390,761 1,322,130 68,631 F 1,623,112 1,586,567 (36,545) U
Maintenance Rds., Sts & Bridges Etc. Total1,991,010 1,981,263 9,747 F 2,012,874 1,981,263 (31,611) U
Airport 47,269 45,353 1,916 F 42,433 48,183 5,750 F
Total Income 3,429,039 3,348,746 80,293 F 3,678,419 3,616,013 (62,406) U
Expenditure
Maintenance Rds., Sts & Bridges Etc. 3,917,883 3,981,157 63,274 F 3,333,409 4,389,908 (1,056,499) U
WANDRRA - Flood Reinstate 1,431,964 1,431,964 (0) U 1,900,000 1,431,964 468,036 F
Airport 602,449 640,703 38,254 F 681,356 698,352 (16,995) U
Total Expenditure 5,952,297 6,053,824 101,528 F 5,914,765 6,520,224 (605,459) U
Transport Total (2,523,257) (2,705,078) 181,821 F (2,236,346) (2,904,211) (667,865) U
Commentary
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Construction Rds., Sts & Bridges Etc.Roads - Capital Works 795,487 2,032,415 2,090,718 (58,303) U
Airport Airport upgrades 69,059 28,601 65,358 (36,757) U
Plant Purchases Vehicle Purchases x 3 - 164,000 112,000 52,000 F
Ride on mower - 30,500 30,500 - F
- - 100,000 (100,000) U
- - - - F
864,546 2,255,516 2,398,576 (143,060) U
Expenditure: The road maintenance budget is timing
and will spent by year end.
Expenditure: The unfavourable variance in road
maintenance spend is due to actual depreciation
being higher than budgeted as calculated from the
2017-18 revaluation. All Flood Damage has now
been done and was $468k lower than budgeted.
Revenue: Key activity has been around flood
damage and roads to recovery. The variance is due to
timing difference.
Revenue: Rod Construction funding variance is due
to RRG funding reduction. Road Maintenance
funding is due to Flood damage funding down by
$100k, as funds were not spent, this is offset by an
increase in the Main Roads Direct Grant.
-
1,000,000
2,000,000
3,000,000
4,000,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Feb
-19
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Transport - Income
Actual YTD Original Budget Amended Budget
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
Jul-
18
Au
g-1
8
Se
p-1
8
Oct
-18
No
v-1
8
De
c-18
Jan
-19
Fe
b-1
9
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Transport - Costs
Actual YTD Original Budget Amended Budget
Page 118 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Economic Services Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Economic Services YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Travel & Tourism Centre 136,582 174,992 (38,410) U 200,000 200,000 - F
Cafe Area 24,081 32,989 (8,908) U 36,000 36,000 - F
Property Other 121,597 129,503 (7,906) U 141,300 141,300 - F
Post Office 338,832 364,986 (26,154) U 399,500 392,000 (7,500) U
Tourism Area Promotion 93 - 93 F - - - F
Building Control 24,110 17,237 6,873 F 10,000 18,818 8,818 F
Economic Development 206,007 407 205,600 F - 455 455 F
Total Income 851,302 720,114 131,188 F 786,800 788,573 1,773 F
Expenditure
Travel & Tourism Centre 384,916 432,712 47,796 F 537,669 522,272 15,397 F
Cafe Area 26,398 24,673 (1,725) U 20,930 26,930 (6,000) U
Property Other 202,181 218,323 16,142 F 259,332 238,277 21,055 F
Tourism Area Promotion 10,703 25,861 15,158 F 28,233 28,233 - F
Post Office 487,760 511,347 23,587 F 578,659 563,688 14,971 F
Building Control 43,088 44,182 1,094 F 52,997 48,716 4,281 F
Economic Development 334,620 239,879 (94,741) U 264,810 264,810 - F
Total Expenditure 1,489,667 1,496,977 7,310 F 1,742,630 1,692,926 49,704 F
Economic Services Total (638,365) (776,863) 138,498 F (955,830) (904,354) 51,477 F
Commentary
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
None budgeted for 2018-19 - - - - F
- - - - F
Economic Development - - - - F
- - - - F
Revenue: Post Office stock sales are below budget.
Economic Development variance relates to invoice
raised for scoping work on the Duncan (offset in
costs below)
Revenue: Rates At this point in the year both budget
and amended budget are the same.
Expenditure: Travel and Tourism variance relates to
savings in staff costs and no costs yet allocated to
website costs. Property other includes savings in
spend on leased properties. Savings at the Post
Office relates to Staff savings and lower stock
purchases.
Expenditure: At this point in the year both budget
and amended budget are the same.
-
200,000
400,000
600,000
800,000
1,000,000Ju
l-1
8
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Economic Services - Income
Actual YTD Original Budget Amended Budget
-
500,000
1,000,000
1,500,000
2,000,000
Jul-
18
Au
g-1
8
Se
p-1
8
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Fe
b-1
9
Ma
r-19
Ap
r-1
9
Ma
y-1
9
Jun
-19
Economic Services - Costs
Actual YTD Original Budget Amended Budget
Page 119 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Other Property Services Management Report for May 2019
Operating Statements F = Favourable U = Unfavourable
Other Property Services YTD Actual YTD Budget Variance
Original
Budget
Amended
Budget
Budget
Variance
Income
Administration 2,747 1,826 921 F 2,000 2,000 - F
Integrated Planning - - - F - - - F
Private Works 6,213 - 6,213 F - - - F
Public Works Overheads General - - - F - - - F
Infrastructure Management 749 - 749 F - - - F
Plant Operating Expenses 3,095 2,750 345 F 7,000 3,000 (4,000) U
Miscellaneous 2,190 30,646 (28,456) U 14,700 33,440 18,740 F
Yarliyil Arts Centre 489,529 517,293 (27,764) U 437,720 547,988 110,268 F
Total Income 504,522 552,515 (47,993) U 461,420 586,428 125,008 F
Expenditure
Administration (425,680) (22,331) 403,349 F 1,995 (5,002) 6,997 F
Integrated Planning 74,664 74,572 (92) U 250,718 80,947 169,771 F
Private Works 9,358 4,961 (4,397) U 5,418 5,418 - F
Public Works Overheads General 145,982 196,110 50,128 F 0 198,371 (198,370) U
Infrastructure Management 436,586 237,703 (198,883) U 283,903 245,879 38,023 F
Plant Operating Expenses 7,526 9,218 1,692 F 7,000 7,922 (922) U
Miscellaneous 53,238 365,497 312,259 F 387,798 398,753 (10,955) U
Yarliyil Arts Centre 454,647 498,870 44,223 F 437,437 547,759 (110,322) U
Total Expenditure 756,322 1,364,600 608,278 F 1,374,269 1,480,047 (105,779) U
Other Property Services (251,799) (812,085) 560,286 F (912,849) (893,620) 19,229 F
Commentary
Capital Expenditure F = Favourable U = Unfavourable
Cost Centre Capital Project YTD Actual
Original
Budget
Amended
Budget Variance
Administration VoIP Phones router & PABX 7,675 16,000 16,000 - F
Shire Office Floor Surface - 75,000 75,000 - F
Office - Photocopier - 15,000 40,000 (25,000) U
7,675 106,000 131,000 (25,000) U
Revenue: Minimal variance.Revenue: Miscel laneous favourable variance is an
increase in budgeted income from insurance claims.
Expenditure: Administration costs in FBT,
consultants, staff costs and training down year to
date. Infrastructure Management has yet to charge
recoveries for road projects. Miscel laneous variance
relates to grants expected to be paid back, not yet
processed and vandalism costs low.
Expenditure: Integrated Planning costs will not be
incurred this FY, these funds have been moved to a
reserve to be uti lised in 2019-20. Additional costs to
Works for traineeships, staff incentives, addressing
OSH issues and recruitment. Infrastructure
Managements includes savings in consultant costs
and Yarliyil costs up inline with sales.
-
200,000
400,000
600,000
Jul-
18
Au
g-1
8
Se
p-1
8
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Fe
b-1
9
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Other Property Services -
Income
Actual YTD Original Budget Amended Budget
-
500,000
1,000,000
1,500,000
Jul-
18
Au
g-1
8
Sep
-18
Oct
-18
No
v-1
8
De
c-1
8
Jan
-19
Feb
-19
Ma
r-1
9
Ap
r-1
9
Ma
y-1
9
Jun
-19
Other Property Services - Costs
Actual YTD Original Budget Amended Budget
Page 120 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
As At31-05-2019
31-May-2019 01-July-2018 2018/2019 2018/2019
YTD Opening Balance Forecast
Actuals Brought Forward Budget Budget
Cash on Hand - Petty Cash Floats 735 735 735 735
3,009,647 2,204,096 47,804 739,115
953,501 659,546 1,000 1,000
Cash at Bank - Restricted - Unspent Grants 250,515 250,515 1,000 1,000
Cash at Bank - Restricted Reserve Funds 5,571,459 5,542,627 6,065,128 6,065,128
Sundry Debtors & Prepayments 133,314 627,831 150,000 150,000
Rates Debtors 571,617 394,528 219,181 219,181
ESL Levy (83) (1,036) - -
Inventories/Stock on Hand 120,292 132,074 82,074 82,074
GST - Refund from ATO 72,996 - -
TOTAL CURRENT ASSETS 10,683,994 9,810,916 6,566,922 7,258,233
Creditors and Accruals (35,075) (642,292) (517,535) (517,535)
(446,212) (501,917) (762,856) (762,856)
Employee Time in Lieu (23,884) (125,992) - -
Current Loan liability (0) 0 (83,552) (83,552)
GST - Payable to ATO (110,807) -
TOTAL CURRENT LIABILITIES (615,977) (1,270,201) (1,363,943) (1,363,943)
NET CURRENT ASSETS POSITION 10,068,017 8,540,715 5,202,979 5,894,290
Adjustments
Items not included in calculation of Surplus/(Deficiency)
Less Reserve Accounts (5,571,458.92) (5,542,627) (6,065,128) (6,065,128)
Add Trust Creditors 4,033 14
Add Reserve Creditors
Add Employee Provisions (Provided for within Budget)470,095 627,909 778,597 778,597
Add Long Term Borrowings (Provided for within Budget)0 (0) 83,552 83,552
REVISED NET CURRENT ASSETS POSITION 4,970,686 3,626,010 - 691,311
Employee entitlements
Cash at Bank - Municipal Fund - General monies
CURRENT ASSETS
CURRENT LIABILITIES
Cash at Bank - Post Office Monies
Page 121 of 128
Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
9.5 COMMITTEE MEETINGS 9.5.1 Minutes – Cemetery Committee Meeting held 14 May 2019
ITEM NUMBER: 9.5.1
AUTHOR: Musa Mono, Director Health & Regulatory Services
SENIOR OFFICER Noel Mason, Chief Executive Officer
MEETING DATE: 20 June 2019
DISCLOSURE OF INTEREST: Nil
1.0 Matter for Consideration 1.1 A Local Cemetery Advisory Committee meeting was held on Wednesday 14 May 2019 and Council therefore needs to note and receive the Minutes of this Committee meeting and consider the Committee’s recommendations to Council. 1.2 The minutes of the Cemetery Advisory Committee meeting held Wednesday 14 May 2019 are now presented (Appendix 9.5.1A) to Council for consideration. 2.0 Statutory Environment:
Local Government Act 1995 Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies. Section 3.1 Provides that the general function of the local government is
to provide for the good government of the persons in the district.
5.0 Strategic Implications
5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable
5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire
6.0 Policy Implications Nil
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7.0 Financial Implications There are no financial implications in respect to this report.
8.0 Sustainability Implications
8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.
8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.
8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.
VOTING REQUIREMENT: Simple Majority
Appendix:
9.5.1A – Minutes – Cemetery Advisory Committee
Officers Recommendations That: The minutes of the meeting of the Cemetery Advisory Committee meeting held Wednesday 14 May 2019 (as appended 9.5.1A) be received and its recommendations endorsed.
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These minutes were confirmed by the Committee as a true and accurate record of the meeting
Signed: ___________________________________ Date: _15 / 05 /2019______________________ Presiding Officer
Report of the meeting of the Cemetery Advisory Committee held in the
Shire of Halls Creek Council Chambers, 7 Thomas Street on Wednesday 14 May 2019.
The meeting commenced at 3.14pm.
PRESENT: Trevor Bedford, Rosemary Stretch, Lynette Craig, Musa Mono (Director Health and Regulatory Services) and
Jeannette Swan ALSO PRESENT: Craig Bate (EKJP to do a presentation) and Lorri
Dransfield (OSH Training Admin Officer- Minutes)
APOLOGIES: Dean Graham (EHO) The Chairperson, Councillor Bedford opened the meeting at 3.14pm and
acknowledged Craig Bate from EKJP. He then asked Craig Bate to make his presentation.
Craig Bate from EKJP did a presentation on previous works he had carried out on the cemetery in the Mornington Islands. They made concrete frames and
headstones with aluminium plaques. They also made a Memorial Plaque at the front of the cemetery, at an approximate cost of $127 per plot.
Mornington Peninsula Cemetery after the EKJP project
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Minutes of the Cemetery Advisory Committee meeting held on 15 May 2019
These minutes were confirmed by the Committee as a true and accurate record of the meeting
Signed: ___________________________________ Date: _15 / 05 /2019__________________ Presiding Officer
Craig was interested in EKJP recommencing the work of making and keeping the cemetery in a clean and welcoming place. If the Shire is interested he would need
to have the go ahead or an Expression of Interest so that he can do his research for costing purposes.
He suggested that the work be done in stages commencing with Red Hill first as a Community Development Project.
If this project were to proceed, he said that EKJP would provide labour, expertise,
machinery and engraving. He was not sure if EKJP could provide cement and requested the Shire to provide cement if EKJP didn’t have the funds for it.
The Committee agreed to work with EKJP to improve the cemetery starting with Red Hill.
Moved: Jeannette Swan Seconded: Musa Mono
The Committee agreed to support EKJP in principle to commence with Red Hill Cemetery and to have EKJP produce a proposal for the Shire.
CARRIED: 5/0 Resolution: CAC2019/04
CONFIRMATION OF MINUTES OF PREVIOUS MEETING
The minutes of the meeting of 13 February 2019 were read and matters arising discussed.
Moved: Jeannette Swan Seconded: Musa Mono
That the minutes of the meeting of the Cemetery Advisory Committee held on 13 February 2019 be confirmed as a true and correct record of the meeting.
CARRIED 5/0 Resolution: CAC2019/05
3. MATTERS ARISING FROM THE PREVIOUS MINUTES
3.1 Musa Mono to put in the 2019/2020 budget funds for the purchase
of the pegs for numbering of the graves. 3.2 Musa Mono explained the workings of a budget and advised that he
would be requesting funds for the cemetery.
Moved: Jeannette Swan Seconded: Lynette Craig
That a budget of $20,000 be provided for the purchase of the pegs for grave numbering.
CARRIED: 5/0
Resolution: CAC2019/06
4. Update on Cemetery Maintenance
4.1 Reserved Plots
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Minutes of the Cemetery Advisory Committee meeting held on 15 May 2019
These minutes were confirmed by the Committee as a true and accurate record of the meeting
Signed: ___________________________________ Date: _15 / 05 /2019__________________ Presiding Officer
4.1.1 It was advised that it costs $90.00 to reserve a grave then after 5 years it costs a further $30.00 to continue the
reservation
4.1.2 It was decided that a public notice be put out to advise the
requirements and costs of reserving a gravesite.
4.2 Survey of new section of new cemetery – Dean Graham has started on the new site at the cemetery.
5. Progress in mapping cemetery 5.1 Community consultation is ongoing in identifying unknown graves.
6. Memorial Wall 6.1 A discussion was held on the possibility of putting in a memorial
wall to cater for the placement of ashes for those choosing cremation over a burial.
Example of Niche Wall
Moved: Jeannette Swan Seconded: Musa Mono
That a budget of $20,000 be provided for the construction of a Memorial Wall for Cremated remains to be stored.
CARRIED: 5/0
Resolution: CAC2019/07
7. Pet Cemetery and Budget
7.1 A discussion was held on the need for a pet cemetery in the Shire
and the Committee decided that this was a necessary requirement
for the humane disposal of deceased pets.
Moved: Lynette Craig Seconded: Jeannette Swan That a budget of $5,000 be provided for the construction of a fence for the
layout of the proposed pet cemetery. CARRIED: 5/0
Resolution: CAC2019/08
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Agenda for Ordinary Meeting of the Council to be held on 20 June 2019
Minutes of the Cemetery Advisory Committee meeting held on 15 May 2019
These minutes were confirmed by the Committee as a true and accurate record of the meeting
Signed: ___________________________________ Date: _15 / 05 /2019__________________ Presiding Officer
8. Next meeting
8.1 14.08.2019 at 3.00pm.
9. Closure of the meeting
There being no further business, the Chairperson
declared the meeting closed at 4.17pm.
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10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil 11. NEW DECISIONS OF AN URGENT NATURE INTRODUCED BY
DECISION OF THE MEETING 12. MATTERS BEHIND CLOSED DOORS
12.1. Tender RFT 2019-03 Road Construction Plant with Operators
12.2. Engineering Consulting Services Procurement
13. CLOSURE OF MEETING 14. CONFIRMATION
OFFICER RECOMMENDATION Procedural Motion Moved: Seconded: That this meeting be closed to the members of the general public at _____ pm and that Council move behind closed doors to consider: 12.1 Tender RFT 2019-03 Road Construction Plant with Operators Pursuant to s5.23(2)(b & c) of the Local Government Act, 1995, being, a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting. 12.2 Engineering and Project Management Consulting Services – Request for Quotes Pursuant to s5.23(2)(b & c) of the Local Government Act, 1995, being, a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.
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