Agenda of Ordinary Council Meeting - 17 September 2015

OUR VISION

We strive to be responsive, progressive, sustainable council which

respects, listens and empowers the people to be strong.

The Way We Will Work

We will make it happen!

We will be engaged and have regular opportunities to listen. We will have strong policy and budgets to ensure our programs and

services are progressive and sustainable. Respect is shown in everything we do and we have acceptance of all cultures in the Barkly Region and their practices through a culturally

competent Council. We are a responsible Council.

We will be a responsive Council. We want to empower local decision making.

We want to ensure that our services are sustainable and that our region has a standard consistent level of services.

We want to be able to sustain our environment – our communities, our physical places, our people and our organisational culture.

We will aggressively pursue additional funding from both levels of government to improve the standard of living of people across the region.

We need to be realistic, transparent and accountable.

AGENDA

ORDINARY COUNCIL MEETING THURSDAY, 17 SEPTEMBER 2015

The Ordinary Council Meeting of the Barkly Regional Council will be held in Tennant Creek on

Thursday, 17 September 2015 at 9:30am.

Edwina Marks Chief Executive Officer

COUNCIL PRAYER

Our Lord Jesus Christ, we trust you will guide and bless this meeting of the Barkly Regional Council. We pray that you will ensure that all discussions and decisions made today are just and fair as they will affect all people within the Barkly Region. We also pray for your guidance to ensure that all our dealings are appropriate to all those whom we represent and will reflect an equitable and honest approach to the issues to be discussed today.

Amen

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AGENDA

ITEM SUBJECT PAGE NO

MEETING TO COMMENCE WITH PRAYER AND ACKNOWLEDGEMENT OF

TRADITIONAL OWNERS

1 OPENING & ATTENDANCE 1.1 Elected Members Present 1.2 Staff Members Present 1.3 Apologies 1.4 Absent without Apology 1.5 Disclosure of Interest

2 CONFIRMATION OF COUNCIL MEETING MINUTES

2.1 Ordinary Council Meeting Minutes - 20 August 2015 ......................................... 6

3 BUSINESS ARISING REPORT 3.1 Past Meeting Decision/Action List - 20 August 2015 ........................................ 19

4 LOCAL AUTHORITY MEETING MINUTES AND BUSINESS ARISING 4.1 Elliott Local Authority Meeting - 11 August 2015 .............................................. 26

5 ADDRESSING THE MEETING Nil

6 NOTICES OF MOTION Nil

7 RESCISSION MOTIONS Nil

8 COMMITTEE REPORTS AND BUSINESS ARISING Nil

9 GENERAL BUSINESS AND MATTERS FOR NOTING REPORTS 9.1 Appointment of Wutunugurra Local Authority Membership............................... 33 9.2 Tennant Creek Swimming Pool Lighting .......................................................... 34 9.3 Lot 17, Peko Road, Tennant Creek (Tennant Creek Bowling Club) .................. 39 9.4 Australia Day NT 2015 Conference .................................................................. 41 9.5 LGANT call for Policy and Action Motions ........................................................ 42 9.6 Low Aromatic Fuel Consultations Tennant Creek ............................................ 43 9.7 Ampilatwatja Special Purpose Grant ................................................................ 48 9.8 Collective Procurement Agreement .................................................................. 49 9.9 Strong Society, Confident Culture consultation ................................................ 53 9.10 Ratification of the Common Seal ...................................................................... 88

10 PRESIDENT REPORT 10.1 Presidents Report - August 2015 ..................................................................... 89

11 CHIEF EXECUTIVE OFFICER'S REPORTS 11.1 Chief Executive Officer - August 2015 Report .................................................. 90 11.2 Director Communities - August 2015 Report .................................................... 93 11.3 Director People and Safety - August 2015 Report .......................................... 103 11.4 Director Operations - August 2015 Report ..................................................... 110 11.5 Director Corporate Services - August 2015 Report ........................................ 124 11.6 Public Relations and Events - August 2015 Report ........................................ 148

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12 QUESTIONS FROM MEMBERS OF THE PUBLIC

Nil

13 PETITIONS AND DEPUTATIONS Nil

14 DECISION TO MOVE INTO CLOSED SESSION 14.1 Confidential Council Meeting - 20 August 2015

The report will be dealt with under Section 65(2) (ciiii) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information that would, if publicly disclosed, be likely to prejudice the interests of council or some other person.

14.2 CEO Review - August 2015 The report will be dealt with under Section 65(2) (a) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual.

14.3 Councillor Court Hearing Code of Conduct Appeal The report will be dealt with under Section 65(2) (a) (ciiii) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual; AND information that would, if publicly disclosed, be likely to prejudice the interests of council or some other person.

14.4 Rates Exemption The report will be dealt with under Section 65(2) (b) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information about the personal circumstances of a resident or ratepayer.

15 CLOSE OF MEETING

Ordinary Council Meeting 17 September 2015

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CONFIRMATION OF COUNCIL MEETING MINUTES

ITEM NUMBER 2.1

TITLE Ordinary Council Meeting Minutes - 20 August 2015

REFERENCE 149948

AUTHOR Edwina Marks, Chief Executive Officer RECOMMENDATION

That Council

a) Confirm the minutes of the Ordinary Council Meeting held on 20 August 2015 at Tennant Creek as a true and accurate record.

BACKGROUND The Ordinary Council meeting was held on Thursday 20 August 2015 at the Tennant Creek Council Chambers, Tennant Creek NT.

ATTACHMENTS: 1 Unconfirmed Minutes - Ordinary Council Meeting - 20.08.2015.pdf

Attachment 1 Unconfirmed Minutes - Ordinary Council Meeting - 20.08.2015.pdf

Attachment 1


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BUSINESS ARISING

ITEM NUMBER 3.1

TITLE Past Meeting Decision/Action List - 20 August 2015

REFERENCE 149950


That Council

a) Receive and note the past meeting Decision/Action List from its Meeting on 20 August 2015

ATTACHMENTS: 1 Action List - OC Meeting - 20.08.2015 - upd for 17 sept.pdf

Attachment 1 Action List - OC Meeting - 20.08.2015 - upd for 17 sept.pdf

Attachment 1


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LOCAL AUTHORITY MEETING MINUTES AND BUSINESS ARISING

ITEM NUMBER 4.1

TITLE Elliott Local Authority Meeting - 11 August 2015

REFERENCE 150019


That Council

a) Receive and note the Elliott Local Authority meeting minutes of the 11 August 2015 b) Adopt the recommendations contained in the minutes. c) Note the continuing action list

ATTACHMENTS: 1 Unconfirmed Minutes - ELLIOTT Local Authority - 11.08.2015.pdf 2 Action List - Elliott Local Authority - 11.08.2015.pdf

Attachment 1 Unconfirmed Minutes - ELLIOTT Local Authority - 11.08.2015.pdf

Attachment 1

Attachment 2 Action List - Elliott Local Authority - 11.08.2015.pdf

Attachment 2


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GENERAL BUSINESS AND MATTERS FOR NOTING

ITEM NUMBER 9.1

TITLE Appointment of Wutunugurra Local Authority Membership

REFERENCE 150134


That Council

a) Receive and note nominations for the Wutunugurra Local Authority b) Accept the recommendations from the selection panel and endorse the following

nomination; Owen Wilson c) Advertise for a further 28 days for the remaining three (3) positions

SUMMARY: The Local Government Act 2013 and the relevant Ministerial Guidelines require Council to establish Local Authorities with effect from July 1st 2014. Local Authorities are to have between six and fourteen ordinary members. Barkly Regional Council Policy CP000028 states, “ That as a general principle each Local Authority will have a maximum of nine (9) ordinary members with the Selection Panel empowered to recommend increasing this number to fourteen (14) if considered necessary to provide effective representation’’.

One (1) nomination was received for Wutunugurra Local Authority for review and endorsement by Council to fill one (1) of four (4) vacant positions.

BACKGROUND Nominations for Wutunugurra Local Authority closed on 19 August 2015, following the mandatory 28 day advertising period.

Advertising was placed within the Community and Community Coordinators engagement with potential members.

Nominations were received by the closing date from Mr. Owen Wilson. In accordance with Policy CP000028 a Selection Panel comprising the CEO as Chairperson and two (2) Councillors make a recommendation to Council.

Criteria for selection were used to guide selection, namely;

The ability to work constructively with Council

The ability to attend six meeting per year and contribute ideas

Strong knowledge of the community.

Wutunugurra Local Authority advertised for four (4) positions and only received one (1) nomination. After Council endorsement of Mr. Owen Wilson’s membership, nominations will again be advertised for a further 28 day period to fill the remaining three (3) positions to make a total of 8 Ordinary Members. ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Nil

ATTACHMENTS:


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ITEM NUMBER 9.2

TITLE Tennant Creek Swimming Pool Lighting

REFERENCE 150083


That Council

a) Endorse the application to the Northern Territory’s Capital and Equipment upgrade funding round

b) Endorse the additional expenditure of $26,905 plus gst for the replacement of the lighting poles as part of the Purkiss Reserve Swimming Pool upgrade..

SUMMARY:

The pool upgrade now requires another variation of $26,905 ex GST for new lighting poles. After the removal of existing lighting poles, it was determined that they could not be reinstalled. In addition current globes will be reinstalled. An application is being lodged to the NTG for capital and equipment upgrades to cover the source of funding.

Client Job Ref BRC 002-14 Job Address Cnr Peko Road & Ambrose St Tennant Creek NT Date of Variation Request 19/08/15 Light Post Replacement Electrician Quoted Price for Light Posts replacement _ $26,905.00 excluding GST Plus builder margin as per contract and GST.

This is the cost to provide new posts only and does not include any repairs required to existing light fittings that may not have worked. Nobody is sure whether all lights were operational at the time of removal.This is to put the light posts in as per the design documentation with some slight modifications including increased height in the posts from the existing posts. This is due to non availability of posts the same height and also will mean that with a simple change of light fittings the facility can have lighting that meets Australian Standards.

Current lighting designed will not meet the Australian Standard for operation of a swimming pool at night and additional costings have been sought.

Currently unfunded. Application being lodged for NT Capital and equipment upgrade grant due 23 September 2015. Funded from repairs and maintenance during the project. ISSUE/OPTIONS/CONSEQUENCES Lighting must be replaced for the pool. Other variations have been able to be contained within the project, however there are new poles that are required. The old globes will continue to be used.

The funding round may be unsuccessful. Given the type of works there are elements of repair and maintenance within the changerooms and the poles that could classify within the existing budget vote for repairs and maintenance as a back up source of funds. CONSULTATION & TIMING This needs to be completed within the existing pool upgrade period for maximum public value. In addition the pool needs lighting for security and safety.

ATTACHMENTS: 1 CRV Form 008 - Light Poles.pdf 2 CCF19082015_0001.pdf

Attachment 1 CRV Form 008 - Light Poles.pdf

Attachment 1

Attachment 2 CCF19082015_0001.pdf

Attachment 2


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ITEM NUMBER 9.3

TITLE Lot 17, Peko Road, Tennant Creek (Tennant Creek Bowling Club)

REFERENCE 150084


That Council

a) Support in principal the transfer of the Club and grounds across to a community incorporated committee

b) Delegate to the CEO to investigate the transfer of the lease and commence discussions with the Crown

c) Report back to Council with all relevant documents for endorsement and execution.

SUMMARY:

Council has repeatedly approach the community since February 2015 about the potential for interested community groups to take on the current lease of the bowling clubs. Despite some interest only this group is prepared to advance their proposal. Council have currently taken over the lease obligations of the site and we would need to investigate how we would transfer the control of the site across to a community group with all relevant permissions from the Crown.

BACKGROUND

This Proposal was presented to the Bowling Club Membership last year and has been presented to the Council. Darrell Logue, Jason Dunemann and Russell O’Donnell believe that a multi club facility could be supported on the site and are willing to set up an incorporated entity or association to take over the control and long term management of the site.

Their proposal is to eventually develop the site with a purpose built structure that would meet the needs of multi club users. This would be supported by an appropriate profit sharing model that would sustain the infrastructure and clubs into the future. They believe Tennant Creek is in need of a family friendly community infrastructure option that supports multiple users.

Original Proposal The Tennant Creek Bowling club is in bad shape and will require some effort and new idea’s to get it back to its former glory.

As we see it the issues have been:-

1. A lack of members 2. The club could not open on a consistent basis-as there was no manager 3. No income stream because of low membership 4. Building needs work, especially kitchen, and the general building is in need of repairs 5. The grounds are deteriorating because of lack maintenance 6. No programs in place to get new members into the club 7.Grassroots, – without youth and new members the club dies!! How this can be achieved:

1. assess how and what can be done to the club house in order for it to operate: 2. bring other associations and or groups in under the umbrella of the bowling club : 3. get regular competition up and running 4. start up youth leagues 5. Build a new building as a shared venue 6. to have a point of difference from the other clubs in town


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To achieve this we propose that a purpose built building be erected to meet the specific needs of two indoor sports, namely Darts and 8ball. The building would also have an amenities area (food, drink ablutions), this would be to accommodate other groups or organisations that would like to use the facilities for meetings, presentations, indoor bowls , table tennis etc…

The two sports that would use this facility on a weekly basis would be darts and 8ball as they play most of the year and hold regular competitions, plus each hold NT championships as well as large competitions.

By holding these tournaments they bring revenue to the club as well as business to tennant creek (hotels,motels,shops,service stations, café’s etc.. ) Get rid of the pokies(point of difference)advertise this fact and that the club is for the community a place for families

Have a profit sharing agreement in place with other groups which is another point of difference and encourages other associations to use the facility. This would allow 50% of the profits to stay with the club and the other 50% is shared equally with other organisations. The aim would be to get junior and senior bowls , Darts , 8ball in place and run on a weekly basis. We could put together a 5 year plan , include budgets , advertising .. We believe that if all concerned Parties work together these objectives can be reached and surpassed ISSUE/OPTIONS/CONSEQUENCES Council has no capacity to manage the site and it needs to be fully utilized if it is not to deteriorate further.

Transfer of obligations would allow the community to build capacity, utilize the site and presents a long term sustainable option for Council CONSULTATION & TIMING This proposal has been the only active proposal since the Expression of Interest. The other applicant has withdrawn from the process.

ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 9.4

TITLE Australia Day NT 2015 Conference

REFERENCE 150107


That Council

a) Endorse the attendance of two staff members to attend the 2015 Australia Day NT Conference in Katherine between 22 October and 23 October 2015

SUMMARY:

Australia Day Council Northern Territory annually host the Australia Day Conference, with this year it being held in Katherine between October 22 and October 23.

BACKGROUND Australia Day Council Northern Territory annually host the Australia Day Conference, with this year being held in Katherine between October 22 and October 23.

The Public Relations Officer and the Executive Assistant to the CEO have been the event organisers of the Australia Day Event in Tennant Creek for the last number of years with successful results.

This is an opportunity to network with other Northern Territory Councils, share ideas, strengthen community engagement and recognise the extraordinary contribution people make to ensure our communities are great. Australia Day Council NT provides assistance of travel and accommodation that includes;

Reimbursement to Barkly Regional Council of complete fuel costs for two (2) delegates travelling in one (1) vehicle.

3 night’s accommodation for one (1) delegate

Conference attendance for one (1) delegate

Barkly Regional Council will be required to cover the below costs;

3 night’s accommodation for the second delegate; Total of $360.00

Conference attendance for the second delegate; Total of $80.00 The schedule of events is indicated below;

THURS 22 OCT FUNCTION VENUE

12:00pm-1:30pm Welcome Lunch Katherine Town Council 2:00pm-5:00pm Territory Tidy Towns Forum Knotts Crossing Resort 5:30pm-8.30pm Conference Dinner Katherine George

FRI 23 OCT FUNCTION VENUE

9:00am-3:00pm Australia Day Forum & AGM Godinymayin Yijard Rivers 7:00pm-11:00pm Territory Tidy Towns Awards Godinymayin Yijard Rivers

ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Nil



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ITEM NUMBER 9.5

TITLE LGANT call for Policy and Action Motions

REFERENCE 150104


That Council

a) Forward motions to LGANT for consideration at its General meeting being held in

November 2015

SUMMARY:

LGANT is currently calling for Policy and Action motions for consideration at its November General meeting. Motions can be submitted before 25 September 2015 and will be put to the first available meeting.

BACKGROUND LGANT CALL FOR POLICY AND ‘ACTION’ MOTIONS LGANT is currently calling for Policy and Action motions for consideration at its November 2015 General meeting. The timeframes for submitting motions are ten days before an Executive meeting and six (6) weeks for a General meeting (General meeting agenda has to be submitted 28 days before a meeting and Executive meeting agenda six (6) days before a meeting). Motions can be submitted before 25 September 2015 and will be put to the first available meeting depending on when they are received. LGANT will research and assess each policy or action proposal and if necessary discuss it with the proponent member council and the Executive will then later decide at one of its meetings whether to adopt the policy or not, or take the action or not, or to put it to a general meeting for decision. ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Submissions to be lodged to LGANT by 25 September 2015



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ITEM NUMBER 9.6

TITLE Low Aromatic Fuel Consultations Tennant Creek

REFERENCE 150246


That Council

a) Receive and note the draft policy developed during 2014 b) Provide support for the Caylus submission as requested c) Provide a short submission to the Australian Government in relation to the issue,

including our draft policy.

SUMMARY: Council during 2014 considered a draft low aromatic fuel policy as part of previous policy development. However, during 2014, Council was not prepared to endorse a policy position based on economic development grounds.

Council has been an active participant in the anti Petrol Sniffing Strategy of the Commonwealth since 2012 and responds regularly to outbreaks accordingly. The draft policy is attached for Councils consideration along with the potential to make a submission to the Australian government process.

In addition our partner, Caylus is requesting support for their own submission.

Previous Policy development Council during 2014 considered a draft low aromatic fuel policy as part of previous policy development. However, during 2014, Council was not prepared to endorse a policy position based on economic development grounds. A copy of the draft is attached for Council’s reference. Community Service Programs Council has been an active participant in the National Petrol Sniffing Strategy of the Commonwealth since 2012 and responds regularly to outbreaks especially in the communities of Ali Curung and Alpurrurulam. The draft policy was developed and Council has the opportunity to make a submission to the Australian government process. In addition our partner, Caylus is requesting support for their own submission. Tennant Creek Consultations

Petrol sniffing has caused harm in the Tennant Creek and the broader Barkly region and the Australian Government is conduction a consultation process with community and other key stakeholders to ensure that petrol sniffing does not continue to wreck lives. Research has shown that the rollout of low aromatic unleaded fuel has significantly reduced petrol sniffing. There has been an 82% decrease in the number of people sniffing across select communities surveyed since 2005-07. To date low aromatic unleaded fuel has been successfully rolled out to approximately 150 retail sites on a voluntary basis. In 2012, following discussions with community stakeholders and fuel retailers in Tennant Creek, two service stations in Tennant Creek agreed to convert their supply to LAF in response to community concerns about petrol sniffing problems in the region. What is low aromatic unleaded fuel (LAF)? LAF contains lower levels of the toxic aromatic compounds such as benzene, toluene and xylene which give people who sniff petrol a "high". LAF has a minimum octane rating of 91 so it can be used in any engine in which manufacturers recommend the use of regular unleaded 91 fuel. This includes cars, boats and small engines such as lawn mowers, whipper snippers, generators, chainsaws, motor bikes and all-terrain vehicles. LAF has undergone independent testing to ensure that it complies with Australian Fuel Standards.


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Independent tests have shown that consumers who use LAF can expect equivalent performance to regular unleaded fuel in boats, cars and other small engines in which manufacturers recommend the use of regular unleaded 91 fuel. The Australian Government is considering whether to use the Low Aromatic Fuel Act 2013 to reduce the impact of petrol sniffing on local communities in and around Tennant Creek. The Government is calling for submissions between Monday 31 August 2015 and closes on Sunday 20 September 2015. The information collected during the consultation and submission process will then be taken into account for the Minister for Indigenous Affairs to consider. Based on this information and in accordance with the Act, the Minister will decide whether there is sufficient reason to designate a 'low aromatic fuel area' or 'fuel control area'. Representatives from the Department of the Prime Minister and Cabinet will be visiting Tennant Creek from 7 September to 10 September to talk with local residents and businesses about the proposal. The Minister is also considering whether to use the Act in other areas of Australia where there is a risk of petrol sniffing. Details of Tennant Creek Consultations This information below outlines how the Minister for Indigenous Affairs, Senator the Hon Nigel Scullion, wants to use his powers under the Low Aromatic Fuel Act 2013 to designate areas in and around Tennant Creek as 'low aromatic fuel areas'. The object of the Low Aromatic Fuel Act 2013 is to enable special measures to be taken to reduce the potential harm caused by petrol sniffing. The Act promotes the supply of low aromatic unleaded fuel and controls the supply of other fuels, such as regular unleaded fuel. Petrol sniffing is a form of substance misuse and people who sniff petrol inhale petrol fumes on purpose to become high. It mainly occurs in regional and remote communities and can lead to poor health (including brain damage or death), increased violence and crime, and the breakdown of communities and families. Consequences of designating a 'low aromatic fuel area' The Low Aromatic Fuel Act 2013 requires Minister Scullion to consult with the following people and organisations before making a decision about whether to designate an area as a 'low aromatic fuel area':

Aboriginal or Torres Strait Islander people and community representatives and bodies;

manufacturers and suppliers of fuel; persons with an interest in or knowledge of human health; and any other person that the Minister considers appropriate.

The Maps on the link below outlines what is proposed.

Link: http://www.lowaromaticunleaded.gov.au/tennant-creek-consultations

Minister Scullion is considering designating two areas in and around Tennant Creek as ’low aromatic fuel areas’:

1. The area around the Threeways Roadhouse; and 2. The Tennant Creek town (including the 5 retail fuel outlets).

The offences under the Low Aromatic Fuel Act 2013 only apply to corporations. If the proposed areas in and around Tennant Creek are designated as 'low aromatic fuel areas' then a corporation will be prohibited from:

1. Supplying regular unleaded petrol to a person in a low aromatic fuel area. 2. Transporting regular unleaded petrol for supply to a person in a low aromatic fuel

area.

http://www.lowaromaticunleaded.gov.au/tennant-creek-consultations


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3. Possessing regular unleaded petrol for supply to a person in a low aromatic fuel area.

If a corporation does any of these things then they will commit an offence under the Low Aromatic Fuel Act 2013 and may be fined up to $54,000. ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING 20 September 2015 deadline.

ATTACHMENTS: 1 RD Low Aromatic Fuel (OPAL) Policy 2 v2.docx

Attachment 1 RD Low Aromatic Fuel (OPAL) Policy 2 v2.docx

Attachment 1

TITLE:

Low Aromatic Fuel (OPAL) Policy

DIVISON:

ADOPTED BY:

DATE OF ADOPTION: DATE OF REVIEW:

MOTION NUMBER:

POLICY NUMBER:

AUTHORISED: Chief Executive Officer

THIS POLICY APPLIES TO: All employees of the Barkly Regional Council, Elected Members and Council contractors and their employees.

SUMMARY

This Policy commits the Council and its contractors to using low aromatic petrol whenever possible as well as committing the Council to encourage and promote the use of this type of fuel.

OBJECTIVES

To reduce the incidence and impact of petrol sniffing amongst Indigenous youth and communities by supporting the use of OPAL (low aromatic fuel) within the Council area and surrounding regions.

BACKGROUND

Petrol sniffing is an issue for many people living in remote Indigenous communities across Australia. Since 2005, some petrol providers have offered low aromatic substitutes for regular, unleaded, 91 petrol specifically designed to reduce this form of substance abuse. An evaluation report written for the Commonwealth Department of Health and Ageing in 2008 revealed that in 17 out of the 20 communities surveyed where OPAL was the only available petrol, the prevalence of petrol sniffing had declined. The largest decrease was observed in Central Australia and the APY lands of South Australia, with 94% and 93% decreases respectively. The number of people sniffing had most significantly dropped among heavy, regular user groups (90%), leading to a comparable substantial decrease in the negative social impact caused by sniffing in communities in the sample.

Replacing most of the aromatic compounds (such as benzene, toluene and xylene) in regular unleaded petrol with non-aromatic compounds, low aromatic fuels are designed to reduce the narcotic effect induced from sniffing petrol and to discourage sniffing. Conforming to the National Fuels Quality Standards Act 2000, low aromatic fuel has replaced regular unleaded 91 fuel at a number of selected sites throughout Central Australia.

In 2013 the Commonwealth enacted legislation to enable the Minister to establish low

aromatic fuel areas and fuel control areas however the Minister has not yet made a

determination applying this legislation within the Barkly Region.

POLICY STATEMENT

Attachment 1 RD Low Aromatic Fuel (OPAL) Policy 2 v2.docx

Attachment 1

Recognising the very serious health risks associated with petrol sniffing, the Barkly Regional Council supports the use of Opal and low aromatic fuel whereby the aim is to reduce the incidence and impact of petrol sniffing amongst Indigenous youth and communities.

Council Policy is

To exclusively use low aromatic fuel in all Council vehicles suited to this type of fuel subject to its availability

To include, in all contracts and tender documents the requirement for Council contractors (and their employees) to use low aromatic fuel in all vehicles works suited to this type of fuel when undertaking work pursuant to the contract and where low aromatic fuel is available

Not to transport any higher octane fuel to any of its communities; to direct Council staff employed on or visiting communities not to use or transport any higher octane fuel; and, to include in contracts and tender documents a requirement imposing a similar obligation upon contractors and their employees

To ask the Commonwealth to undertake the required consultation pursuant to the Low Aromatic Fuel Act 2013 and subject to the outcome of that consultation to request the Minister to declare the Barkly Region a low aromatic fuel area.

To work with Federal and Territory agencies and other organisations to encourage and promote the exclusive us of low aromatic fuel within the townships of Tennant Creek and Elliott and generally throughout the Council area and adjoining communities.

*As a direct substitute for regular unleaded fuel with an octane rating of 91, both Opal fuel and Unleaded 91 Low Aromatic fuel can safely be mixed with the regular unleaded 91 already in a vehicle.

**However, it is important to note, Opal fuel and Low Aromatic fuel is not suitable for vehicles that require a premium unleaded fuel with an octane rating of 95 or higher.

LEGISLATION, TERMINOLOGY AND REFERENCES

LOW AROMATIC FUEL ACT 2013 (NO. 1, 2013) Commonwealth of Australia

http://www.austlii.edu.au/au/legis/cth/num_act/lafa2013180/

This Policy should be read in conjunction with Council’s Purchasing and Procurement Policy

IMPLEMENTATION AND DELEGATION

The CEO has delegated authority to implement this policy

EVALUATION AND REVIEW

This Policy is to be reviewed every four (4) years, and may be reviewed at other times at the discretion of Chief Executive Officer.

http://www.austlii.edu.au/au/legis/cth/num_act/lafa2013180/


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ITEM NUMBER 9.7

TITLE Ampilatwatja Special Purpose Grant

REFERENCE 150297


That Council

a) receive and note the report.

SUMMARY: Council has received a special purpose grant in the September 2014 round for staff accommodation in Ampilatwatja. In accordance with Accounting Regulation 29 and Councils Procurement Policy, this amount is over $100,000 and therefore is over the tender threshold. Council will be going out to tender forthwith in order to progress the grant.

BACKGROUND VALUE OF GRANT: $ 100,554.85 (including Freight, Installation and GST) PROJECT DETAILS Barkly Regional Council (BRC) has been approved for a special purpose grant for the purchase of a 2 Bedroom Staff Living Quarters for Council staff at the remote Indigenous community of Ampilatwatja. The purchase of extra staff housing is essential as it provides temporary housing for Council staff not located in Ampilatwatja. This includes staff from Night Patrol, (Language, Literacy and Numeracy trainers (LLN), Governance Officer and WHS Trainers/Officers, Community Services and Sport & Rec Staff, Councillors and other staff where necessary. ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING The grant needs to be expended by the deadline date.



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ITEM NUMBER 9.8

TITLE Collective Procurement Agreement

REFERENCE 150298


That Council

a) receive and note the report.

SUMMARY: Barkly, Central Desert, MacDonell, Regional Councils have collaborated to issue a combined tender for the installation of satellite dishes and configuration for 21 remote sites. This will provide a cost effective, high speed connectivity solution for each community where all onsite council services are supported. These include the communities of Alpurrurulam and Wutunugurra within the Barkly region.

BACKGROUND Barkly, Central Desert, MacDonnell, Regional Councils have collaborated to issue a combined tender for the installation of satellite dishes and configuration for 21 remote sites. This will provide a cost effective, high speed connectivity solution for each community where all onsite council services are supported. These include the communities of Alpurrurulam and Wutunugurra within the Barkly region. ISSUE/OPTIONS/CONSEQUENCES This arrangement should bring more efficient and lower costs services to all councils. CONSULTATION & TIMING Tender currently open.

ATTACHMENTS: 1 Collective Procurement Agreement Satelite tender.pdf

Attachment 1 Collective Procurement Agreement Satelite tender.pdf

Attachment 1


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ITEM NUMBER 9.9

TITLE Strong Society, Confident Culture consultation

REFERENCE 150300


That Council

a) Receive and note the report.

SUMMARY:

The Territory Government has developed the draft Strong Society, Confident Culture

Strategy which outlines governments commitments and strategies to develop and maintain a

strong society and confident culture. Comments are sought by 30 September 2015.

BACKGROUND

The Territory Government has developed the draft Strong Society, Confident Culture

Strategy which outlines governments commitments and strategies to develop and maintain a

strong society and confident culture.

Until 30 September 2015, Territorians are encouraged to have their say and provide

feedback on the draft Strategy. Comments can be provided through taking a short online

survey or sending an email.

This strategy has been produced by the Social Policy Unit, Department of the Chief Minister. For further information on this strategy please contact: Department of the Chief Minister GPO Box 4396 Darwin NT 0801 Email: [email protected] Phone: (08) 8999 5175 To provide feedback on the draft Strong Society, Confident Culture Strategy please visit www.haveyoursay.nt.gov.au/socialparticipation Link to the site for comment: http://haveyoursay.nt.gov.au/socialparticipation Comments are sought by 30 Sep 2015. ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Submission deadline 30 September 2015.

ATTACHMENTS: 1 Social-Framework-ExecSummary.pdf 2 SocialParticipation_Framework (1).pdf

mailto:[email protected]

http://www.haveyoursay.nt.gov.au/socialparticipation

http://haveyoursay.nt.gov.au/socialparticipation

Attachment 1 Social-Framework-ExecSummary.pdf

Attachment 1

Attachment 2 SocialParticipation_Framework (1).pdf

Attachment 2


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ITEM NUMBER 9.10

TITLE Ratification of the Common Seal

REFERENCE 149953

AUTHOR Edwina Marks, Chief Executive Officer RECOMMENDATION:

That Council ratify the execution of the following document under Council’s Common Seal between 9 September 2015 and 11 September 2015.

18/08/2015 – Department Children and Families – Elliott Safe house 2015/16

18/08/2015 – Department Children and Families – Ali Curung Safe House 2015/16

SUMMARY:

The Local Government Act provides for Council to authorise or ratify the execution of documents under Council seal.

BACKGROUND

Government agencies require formal agreements with Council for the provision of agency services and these agreements are normally required to be endorsed under Seal of the Council and witnessed by the CEO and one member of the Council. All of the contracts and agreements listed in the recommendation have been endorsed by the CEO and a Councillor or Council President. The following documents were signed under the Common Seal between 9 September 2015 and 11 September 2015.

Date Signed

Funding Agency/ Document

Description Project Description

Project Amount

if applicable Signed by

18/08/2015 Department Children and

Families

Elliott Safe House 15/16

CEO; Edwina Marks President Barb Shaw

18/08/2015 Department Children and

Families

Ali Curung Safe House 15/16

CEO: Edwina Marks President Barb Shaw

ISSUES/OPTIONS/CONSEQUENCES The Council is a corporate entity and is required to enter into binding legal agreements from time to time and the affixing of the Common Seal to such an agreement is the equivalent of a corporate signature. The Local Government Act Provides;

Section 26 (2) the affixing of the common seal to a document:

(a) Must be authorised or ratified by resolution of the council; and

(b) Must be attested by the signatures of the CEO and at least one member of the council.

ATTACHMENTS:


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PRESIDENT REPORT

ITEM NUMBER 10.1

TITLE Presidents Report - August 2015

REFERENCE 149954

AUTHOR Barb Shaw, President RECOMMENDATION

That Council

a) Receive and note the report of the Presidents activities for the month of August 2015.

SUMMARY: The report outlines the activities of the Council President for the month of August 2015

BACKGROUND The President, as part of her role attends a range of meetings and public engagement activities. Accordingly meetings, appointments, functions, media commitments, civic receptions and committee meetings have been listed below. (Meetings attended between 15 August 2015 and 9 September 2015) 25.08.2015 – CEO Review Panel briefing; Tennant Creek 26.08.2015 – CEO Review; Tennant Creek 27.08.2015 – TC Regional Economic Development Committee Meeting; Tennant Creek 28.08.2015 – BRC Chief Executive Officer, Edwina Marks; Tennant Creek 07.09.2015 – Crs. Aylett and Bagnall, CEO, Edwina Marks and Elliott CC; Teleconference 07.09.2015 – BRC Chief Executive Officer, Edwina Marks; Tennant Creek 09.09.2015 – Minister Bess Price; Elliott

ATTACHMENTS:


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CHIEF EXECUTIVE OFFICER'S REPORTS

ITEM NUMBER 11.1

TITLE Chief Executive Officer - August 2015 Report

REFERENCE 149955


That Council

a) Receive and note the report of the Chief Executive Officer for the month of August 2015.

SUMMARY: The report provides an overview of the activities of the Chief Executive Officer during August 2015

BACKGROUND

Regional Governance Administrator NT Visit The Administrator of the NT, his Honour, the Honourable John Hardy OAM and his wife Mrs Marie Hardy visited Tennant Creek on 14 and 15 September. The Adminsitrator conducted the Honours ceremony on Monday evening the 14th September and met with Council and other organisations the following day. His visit also included a personalised tour of the new pool. Minister for Local Government and Community Services Visit, Elliott. The Minister for Local Government and Community Services has visited Elliott on the 9 September. At the meeting a number of actions were agreed and these have been included as a separate report. President Shaw, Councillors Bob Bagnall and Ray Aylett represented Council on the day along with senior staff.

In addition the President, local Councillors and the Chief Executive Officer met with the Minister to discuss our Mid term Budget and Financial Risk Management plan. The Chief Executive of the Department of Local Government was present and offered increased support and communication between the Council and the Department. S19 Lease Negotiations Council are still waiting on lease documentation from the land council in relation to May and June negotiations. Policy Development Verges, footpaths and walkways A number of policies are being developed for verges, footpaths and walkways for Tennant Creek. These are currently being assessed in relation to their financial impact.Additional policies are being reviewed in relation to overtime, travel and performance management. Social sustainability Department of Education consultative group The Chief Executive Officer has been invited onto a local consultative group made up of business stakeholders. The aim of the group is to:-

in regard to our children, identify community issues, priorities and opportunities

provide feedback and advice to our schools in order to support strong and broad

community connections

enhance the ‘value add’ role education plays in Tennant Creek


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ultimately benefit the children of Tennant Creek through stronger networks and

communication between the schools, local community representatives and service

providers

allow discussion of future directions and policy

The Director of Communities attended the first meeting on behalf of the CEO and designs for new infrastructure were discussed with much debate about location. Borella Project Committee The Borella Project committee has met to progress the public project. Angela Collard the Director of Operations, Tourism NT is leading the project. Quotes for statues have been sourced and the committee has followed up with the NT Major Events Company (NTMEC) and the Defence Support team of the Department of the Chief Minister (DCM). The Committee has also secured Ken Hawkins (draftsperson) from the Department of Infrastructure to assist with the project and have met with Fusion. Fusion was the organization that designed the travelling exhibition and travelled with it to set it up and take it down at each location.

The footage taken while the exhibition travelled is with Department of the Chief Minister. The team advised the plan is still to develop it into a documentary/film and verbally advised that they’d be happy to provide footage to the RSL Tennant Creek to use. As yet we do not have a timeframe for when that will completed yet.

Tourism NT has also established a new unit within its Stakeholder Alliances Division titled Product and Market Alignment. Stuart Ord, the Director of this unit, will lead this project on behalf of Tourism NT. Satellite connectivity Collective Procurement Agreement Barkly, Central Desert, MacDonnell, Regional Councils have collaborated to issue a combined tender for the installation of satellite dishes and configuration for 21 remote sites. This will provide a cost effective, high speed connectivity solution for each community where all onsite council services are supported. These include the communities of Alpurrurulam and Wutunugurra within the Barkly region. Regional Sports Carnivals The region is gearing up to the round of Sports carnivals. These continue to be a problem because of the lack of involvement by stores in relation to the public health aspects of these community carnivals. Despite being approached stores at Ampilatwatja and Arlparra are not contributing to public amenity support however will contribute to prizemoney. Tennant Creek Bowling Club NT Shelter has advised that they do not have a lead agency to progress their EOI at this stage. A proposal has been suggested as a separate agenda item to progress a proposal from a group of community members who wish to take over this facility for the long term. Infrastructure Major Projects The water park extension has been received and the DA has been completed for Ali Curung and Crown permissions have been discussed for Lot 106 in Elliott to progress DA lodgement. A letter of offer has been progressed to the contractor and contracts are being drawn up for finalization which will see the project move to completion by the due date. Tenders The special purpose grant for the Ampilatwatja staff accommodation will need to go to tender as it is above the $100,000 tender threshold. The accommodation is seen as critical despite short term lease negotiations.


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Public Relations Pool and Changerooms Launch Committee The Pool upgrade is on track and a launch committee is working through the invitation lists and the formats for the event. A number of dates have been supplied to the Federal Government. Negotiations in relation to celebrity representation are underway. Workforce development Attraction and Retention of remote staff research project Council has agreed to be involved in an attraction and retention of remote staff project in conjunction with Charles Darwin University. The aim of this project is to identify key factors that reflect on the employment of Aboriginal and Torres Strait Islanders. Financial and workplace efficiencies Mid Term Budget and Financial Risk Management Plan This strategy has been delivered to the Minister and the Department of Local Government. A copy is attached for Councillors reference as part of the Director of Corporate Services report. Continuous Improvement Champions Council has set up internal Continuous Improvement Champions groups who have a number of projects that they are working through to provide efficiencies to the organization. These currently include credit card purchasing, fuel purchasing and disposal of assets. COMMUNITY ENGAGEMENT Meetings, appointment, functions, media commitments, civic receptions and committee meetings that the Chief Executive Officer has attended since the last Ordinary Council Meeting; (Does not include Operational Meetings such as staff meetings) (Meetings attended between 15 August 2015 and 12 September 2015)

17.08.2015 – Ministerial Advisory Council on Disability Committee; Alice Springs 19.08.2015 – OPUS International; Jerry Orloff. 19.08.2015 – Continuous Improvement Champions Meeting; Tennant Creek 19.08.2015 – Acting President, Joyce Taylor; Tennant Creek 20.08.2015 – Ordinary Council Meeting; Tennant Creek 24.08.2015 – Chamber of Commerce Committee Meeting; Tennant Creek 25.08.2015 – TC Emergency Management Meeting; Tennant Creek 26.08.2015 – CEO Review 27.08.2015 – TC Regional Economic Development Committee; Tennant Creek 27.08.2015 – Mark Coffey, Prime Minister and Cabinet; Tennant Creek 27.08.2015 – Darrell Logue, RE: Tennant Creek Bowling Club; Tennant Creek 28.08.2015 – Malcolm Mill, NDIS; Tennant Creek 28.08.2015 – President Barb Shaw; Tennant Creek 31.08.2015 – Leading for Strategic Success; Victoria 01.09.2015 – Leading for Strategic Success; Victoria 02.09.2015 – Leading for Strategic Success; Victoria 03.09.2015 – Leading for Strategic Success; Victoria 04.09.2015 – Leading for Strategic Success; Victoria 06.09.2015 – Cr. Ray Aylett; Teleconference 06.09.2015 – Helen Kemp, RE: Da Vinci Exhibition; Tennant Creek 07.09.2015 – President Barb Shaw, Cr. Aylett, Cr. Bagnall, Elliott CC; Teleconference 07.09.2015 – President Barb Shaw; Tennant Creek 09.09.2015 – Minister Bess Price; Elliott 10.09.2015 - Purkiss Reserve Committee 11.09.2015 - Domestic and Family Violence Reference Group 11.09.2015 - Tennant Creek Transport Hub 12.09.2105 - CWA meeting Da Vinci Proposal


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ITEM NUMBER 11.2

TITLE Director Communities - August 2015 Report

REFERENCE 149930

AUTHOR Skye Price, Director Communities RECOMMENDATION

That Council

a) Receives and notes the Communities Directorate activities report, for the month of August 2015.

SUMMARY:

This report outlines Communities Directorate activities, during the month of August 2015.

ALPURRURULAM

Municipal The Municipal team has maintained fire breaks around the community, this month. They have graded the road to the dump and airport, maintained the rubbish dump and spent a considerable amount of time collecting fire wood for the community (particularly the elderly) to ensure they are comfortable during the extended cold period.

Eight hundred and eighty bines were collected; twenty-three days of mowing occurred; two days of road maintenance was carried out; and two days of airfield maintenance took place. There were also five fleet vehicle engine services.

During August the Calgon Water treatment system was installed, so better water quality is anticipated for the community and fewer plumbing maintenance issues should occur. During August the Essential Services Officer has also maintained the Power and Water yards, as well as flushed the mains system. Forty-four daily water reads occurred. Service Delivery Centre During August, more than thirteen hundred requests were addressed, including more than eight hundred and forty six Centrelink enquiries and four hundred Post Office matters. Accommodation facilities were also cleaned, twelve times, during the month. AMPILATWATJA

Service Delivery Centre Throughout August, our Office operations have been a struggle due to high numbers of clients- particularly Centrelink who came in to attend two funerals. A proposal is being developed to modify the Office to accommodate the Post Office and Centrelink in adjacent rooms so as to allow one administrative person to monitor both services. Municipal and Essential Services One municipal member of staff was on long service leave for the first two weeks of the month. As such, an Atnwengerrpe homelands clean-up has not yet occurred. The Southern access road into Ampilatwatja Community had minimal repairs by Phillips Earth Moving Pty.

More substantial maintenance will be undertaken once they finish the Sandover crossings and move their machinery to Ampilatwatja. It is hoped that they will also help to complete excavation of the new super-pit at the landfill. The fence around the children’s playground was completed jointly with RJCP provider (My Pathway) and the next task under the partnership will be construction of a fence around the cemetery at Irrutja Homeland which was requested at one of the LA meetings.

The airstrip was maintained and remained open to users such as Ampilatwatja Clinic for medical evacuations and delivery of mail throughout the month.


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Language Literacy and Numeracy (LLN) training LLN training was delivered by Central Desert Training as planned with blocks of one week in Ampilatwatja alternating with one week in Arlparra. Attendance was good, except where staff were out of the Community to attend shows in Tennant Creek or Alice Springs. The LLN came to an end at the conclusion of August 2015. A grant application to enable ongoing training,has been submitted. Funerals During the month, there were two funerals on the Community (one in Ampilatwatja and the other in Irrutja). The Council supported the families with ground preparation. Local Authority Meetings The full Council sitting in Tennant Creek endorsed the proposal to hire portable toilets during the Footy Carnival in Ampilatwatja. The plans are at an advanced stage to implement the Council’s decision and at this point the Centre is confident that the facilities will be available by the time the carnivals take place. At this stage it is expected that the Carnival will take place between 26th of September and 2nd of October. Community visits During the month, Centrelink visited the Community once to provide services. Red Cross also visited to help individuals with money business. Lavery Plumbing and T & J Contractors visited the community to carry out repairs on Homelands infrastructure and Community housing. Homelands South During the month of August, there were fewer issues with the septics – four houses required septics to be pumped out, but no interruptions occurred in the water supply at Ampilatwatja, Atnwengerrpe and Irrutja. The downward trend in the number of faults reported is an encouraging sign but some houses in Irrutja and Atnwengerrp require electrical repairs, we have requested for quotes from contractors. Overall, fewer faults were reported regarding housing during August. ALI CURUNG

Municipal The municipal team extended the safe house fence and compound, to include a mature tree. This has provided more shade for BBQs and other safe house events. The team fertilized the park. The fertilizer was supplied by Watermelon Farm. Team also filled in pot holes throughout Ali Curung, with cold mix.

Two Municipal Workers on leave for most of month. A long term indigenous worker resigned to take up a role in Darwin and a farewell BBQ was held, with an enjoyable afternoon had by all. All registration checks were completed for all vehicles and were ready for September. Service Delivery Centre A long term customer service officer concluded her work, during August. Her position has been advertised on community notice boards and there have not been any applications, yet. ARLPARRA

Municipal Services In the month of August, staff attendance was slightly better than the previous month. Rubbish collection and water supplies were sustained but there were major issues with some homelands experiencing intermittent problems with water supply. The repair and maintenance statistics are attached as Table 1. Department of Infrastructure requested the Service Centre to do some work at the Arlparra airstrip but it is not covered by the current contract.


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Training activities Relevant phases of LLN training were completed with various staff members during the month of August. This program closed at the end of August, however, it is a worthwhile undertaking as staff have expressed satisfaction with their progress. Highlights:

Support for Urapuntja Aboriginal Corporation construction of a cultural precinct. This

support will be provided over a longer term.

Approval of the purchase of football uniforms and hire of portable toilets for the

upcoming footy carnival.

Power generation and water supply were sustained.

Table 1. Housing services offered during the month of July and the approximate dollar value.

Date work carried out

Outstation Maintenance

Category Problem/Task

Estimated Cost

19 Aug 2015 Antarrengeny, House 9 Plumbing Fluctuating water pressure

$591.78

20 Aug 2015 Antarrengeny, House 14 Plumbing Fluctuating water pressure

$591.78

20 Aug 2015 Antarrengeny, House 14 Plumbing replace 2 taps $832.00

19 Aug 2015 Pungalindum, House 3 Electrical needs main fuse $203.70

19 Aug 2015 Arlparra, House 11 Electrical

mains house fuse burnt out wiring burnt out pole fuse pulled no power till sparkies can fix

$54.33

10 Aug 2015 Arlparra, House 11 Plumbing septic full $726.00

17 Aug 2015 Arlparra, House 14 Electrical smoke from power box $54.33

10 Aug 2015 Arlparra, House 17 Plumbing septic needs empty $726.00

21 Aug 2015 Atheley, House 3 Plumbing septic full $988.00

11 Aug 2015 Atheley, House 5 Plumbing sink blocked $386.00

09 Aug 2015 Atneltyey, House 5 Plumbing broken pipe $751.00

27 Aug 2015 Camel Camp, House 2 Plumbing septic full $1,265.00

20 Aug 2015 Inkwelaye, House 6 Plumbing u bend under sink needs replacing

$311.00

06 Aug 2015 Inkwelaye, House 6 Plumbing no water going to house $145.10

20 Aug 2015 Inkwelaye, House 15 Plumbing septic full $865.00

17 Aug 2015 Inkwelaye, House 17 Plumbing shower needs new rose pipe pushed into wall

$145.10

27 Aug 2015 Iylentye, House 7 Plumbing toilet leaking $692.00

10 Aug 2015 Iylentye, House 7 Plumbing septic full $946.00

27 Aug 2015 Iylentye, House 9 Plumbing septic full $946.00

08 Aug 2015 Inkawenyerre, House 3 Plumbing toilet blocked $684.00

20 Aug 2015 Inkawenyerre, House 6 Plumbing pipe under sink cracked needs replacing

$924.00

27 Aug 2015 Soakage Bore, House 3 Plumbing toilet Leaking $578.00

27 Aug 2015 Soakage Bore, House 3 Plumbing sink blocked $155.80

27 Aug 2015 Arawerr, House 3 Electrical no power something wrong with black box

$218.70

27 Aug 2015 Arawerr, House 8 Plumbing sink blocked $391.00

$14,171.62


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Planned works As confirmation has come through that most of the households received the Homelands Extra Allowance for both 2014/15 and 2015/16, the Service Centre has analysed all the requests for repairs and grouped them into trades (i.e., plumbing, carpentry and electrical). The scopes of work were sent out and we are waiting for contractors to submit quotations. Sports carnival Arlparra Sports carnival will be taking place during the first week of October. This is usually a highly demanding exercise on the council resources and personnel have to work long hours pumping septics and cleaning. Arlparra municipal team needs is preparing for the event.. ELLIOTT

Municipal Depot staff have completed all rubbish services and maintained the landfill. There has been a special rubbish pick up in North and South Camp. Some low hanging trees have been trimmed in the vacant block near South Camp, clearing of the area will continue to the point of it being able to be slashed. This will make all areas tidy. New rubble pit at the landfill has been completed. Fire mitigation burn-offs have been completed by NT Fires Service & Bushfires NT around Elliott, North Camp, South Camp & Marlinja. Car and machinery maintenance is up to date and all vehicles have been inspected and registered.

Housing maintenance emergency jobs have been completed and the electrician has been this month. The housing team has been managing smaller plumbing jobs, which has resulted in significant savings. Notification has been received that Minister Bess Price will visit the Community, 9 September 2015. Building consultants are on the ground to assess each house in both the North and South Camp. Customer Service Centre Administration completed all Local Authority meeting duties. Administration has also been busy talking to the community about house assessments and Minister Bess Price’s visit. Staff Elliot McAdam GTNT visited two Cert 111 students A staff member attended block training in Darwin for Conservation & Land Management Another staff member attended block training in Darwin for Engineering –Plant Operation A new staff member has started at Aged Care Interviews for new Sport and Recreation officers have been completed. Visitors Catholic Care GTNT TC Womens Refuge HK Consultants Housing Assessments CAALAS Court WUTUNUGURRA

One municipal worker undertook all of the tasks and responsibilities, during the month of August. Advertising for an additional municipal worker is underway. All registration checks were completed for fleet vehicles and the Community Coordinator is liaising with the Epennara Station to use their plant equipment for grading of the entrance road and to obtain quotes for the station to transport old vehicles to the waste station. A funeral occurred on August 28 and the station backhoe was not available so the municipal worker helped dig a grave by hand. Hardy Fencing will start work on the Community Centre fencing projects, September 7.


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ANIMAL AND ENVIRONMENTAL MANAGEMENT Total Cats: 4 Total Dogs: 7

Dogs Cats

Surrendered, trapped, picked-up

7 4

Euthanized 6 4

Re-homed 0 0

Mosquito monitoring has resulted in negative test outcomes for vector mosquitoes.

Meeting occurred with Red Cross and NT Department of Housing representatives to discuss a tidy yards campaign.

Cat trapping occurs reoutinely at Mary-Ann Damn and in Tennant Creek.

Work continues towards COMMUNITY SERVICES

During August the Regional Manager Community Services resigned from her work role. Some other staff have subsequently chosen to resign from their respective employment. As such, comprehensive desktop research and staff consultation sessions occurred in collaboration with the People and Safety Directorate. This has resulted in a timely review of the staffing model and alignment with Council’s strategic aspirations. It will also be an enabler for ‘growing our own’ in terms of Indigenous employment, as well as ongoing training, mentoring and development. The staffing review is necessarily being considered in the context of program grant monies, milestone reporting requirements and legislative obligations, as well.

An interim measure, as a result of the desktop research has been short-term employment of a Community Care administrative specialist. The specialist has been assisting Council with outstanding milestone reporting related to grants management, including submission of Medicare and NDIS claims. These actions have ensured Council compliance with mandatory grant guidelines and have generated immediate income for Council.

The desktop research and staff consultation has also enabled more collaborative liaison with Community Care (Aged and Disability) Coordinators in communities. As such, the staff are better equipped to report on a range of daily activities, in addition to the traditional summary numbers related to meals. Community Care (Aged Care and School Nutrition Program)

Ali Curung

Alpurrurulam Arlparra Ampilatwatja Elliott Wutunugurra

Aged Care (meals)

861 262 770 616 788

School nutrition (meals)

2498 # 1175 840 2504

Laundry (loads)

# 14 + # 47 +

Transport (trips)

# 36 + # 115 +

Personal care/ social support (hours)

# # + # 181 +

Trips in bus

# # + # 189 +


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Advocacy (assistance with banking & personal matters) (hours)

# # + # 25 +

Social activities (hours)

# 40 40 # 77 +

+ School Nutrition program only. # Data not yet reported. Community Care Coordinators attended two days of training in Tennant Creek with Consumer Directed Care Solutions (CDCS) and National Disability Insurance Scheme (NDIS). Sessions related to the new Consumer Directed Care requirements, working with clients who have a disability; and Sport and Recreation

Sport and Recreation staff attended training in Tennant Creek for one week this month. Team building and work towards completion of units of competency for Certificate II in Sport and Recreation occurred.

Participant numbers in Elliott for the month included: Under 5 – 63 children 5yr -12yr – 219 13yr – 18yr – 201 19yr and older - 113 Safe Houses

Nine clients accessed the Elliott Safe House during August, for various reasons. Two of the nine clients were transferred out of Elliott and others returned to community. Domestic Violence continues to occur, but some cases are not reported.

Follow up with clients is held regularly. Two notifications were made to the Department of Children and Families. It was noted that children in these families were exposed to violence. They were also suffering from neglect.

Domestic violence messages are put out weekly on the community notice boards. They reinforce that domestic violence is not normal behavior. They also convey messages about mandatory reporting, and the need to arrange suitable care for children, at all times.

We continue to assist client/local women with information, safety plans and referral pathways in order to help them make good informed decisions and build relationships with relevant support groups with a focus on changed behaviour.

The consumption of alcohol will remain an ongoing challenge and is a major contributing factor for much of the domestic violence against women and families.

During the month staff made two visits to the Malinja school, engaging with local women. This has been beneficial because local women have begun accessing the Safe House. Child care

Elliott childcare numbers totaled fifty-eight (58) attendances for the month. Childcare join in activities with FAFT three days each week.

Ali Curung child care staff are gaining consistency with their attendance. However, participant numbers continue to average 2 to 3 children each day.


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LIBRARY

Adults 628

Children 140

Internet use 110

Daily average 768

Item circulation 30

New items 580

Items mended 66

New members 20

Periodical collection weed The Northern Territory Library (NTL) requested that staff check the collection title holdings. A list of ‘missing’ titles was then deleted from the library database. An annual weed resulted in all magazines more than twelve months old being deleted. Deleted titles are available as giveaways. Picture book collection weed With preparations for the reception relocation, the children’s books previously housed in the Kid’s Room have all been moved into a dedicated alcove. Staff also took the opportunity to weed older picture books. Deleted titles were donated for the Tennant Creek play groups. IT Hardware IT collected two unused printers as part of a hardware audit. Library layout The library layout and functionality is currently under review and being altered. The children’s area has been shifted to enable co-location of Council reception and other customer services. This will help to ensure that a greater number of pedestrians than the average of thirty per day who currently go through the doors. It will also enable Library coordinator farewell The Library Coordinator’s last day of work occurred Tuesday 31st August. A “design-your-own-waffle” morning tea was held to celebrate her contributions and wish her well with her future endeavors. Historical/Heritage Visitors Niece of Clifford Charles Crisp enquiring after cemetery location and further information of her uncle. Cemetery records indicated that he was buried under the assumed name of Bernard Joseph McPartland. Crisp died instantly when the jeep he was driving overturned 26 miles south of Tennant Creek, February 1954. Also in the vehicle were locals Charlie Tonkes, Harold Brown and Deslie Armstrong, his 8 year old stepdaughter who died later at the Tennant Creek Hospital. It was suggested that Crisp was AWOL and had used his brother-in-law’s name, who at that time was a merchant seaman. Crisp/McPartland is known to have held a gold lease named “Jupiter”, located north-west of Tennant Creek and his address was listed as the Green Mill Café, Tennant Creek in the census records. Jim Wyatt passing through town called into the Library for cemetery information. Jim was the original owner of Wyatt Motors before it moved to its present location. Enquiries Visitors requesting literature on the local geography, soil composition and local flora – happy that all was answered in the notes of the 1988 earthquakes in Tennant Creek and discussion followed of local flora similarities of some species.


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Visitors requesting information regarding the original building at the Tennant Creek Airport, they believed it to have been built during World War ll when the airport was sealed by the construction crews completing the Stuart Highway. Police enquiry regarding the commencement date of the Speedway off Kaczinsky Road – approximately 1977. Cemetery Location maps provided for Albert Charles Braybrook

Burial - arrangements completed for Raymond Jones Multimedia job opportunities have been dvertised for the BRACS Centre. Only two appications have been received. Interviews will be scheduled shortly. GOVERNANCE

Local Authority Operations – August 2015 Three (3) Local Authority meetings were scheduled during August 2015. Tennant Creek Local Authority The minutes of the Tennant Creek Local Authority Meeting were submitted at the previous Council meeting held on August 20 2015. The Alpurrurulam meeting was cancelled due to sorry business within the Community. Elliott Local Authority The Elliott meeting was conducted on August 11, with quorum. Chris Neade was re-elected for the position of the Local Authority Chair Person for twelve months, and Jody Nish as Deputy Chair. The Authority endorsed the expenditure of $87,500.00 from the 2014/15 and 2015/16 Local Authority budget for the Elliott Waterpark Project. Department of Local Government and Community Services The Department of Local Government and Community Services passed on our report related to Local Authority meetings and activities, during the 2014/2015 financial year. Ministerial approval to amend the formal number of Local Authorities per year from six (6) to four (4), is pending. NIGHT PATROL Canteen Creek: 187 people assisted. Total number of children assisted: 99 During August one additional Canteen Creek night patrol officer has been employed. The main assistance has been to children and regular checks for alcohol. Canteen Creek Night Patrol has concentrated on children attending Sports and Rec and getting them home safely at night. Night Patrol is continuing to monitor people movement in the community. Night Patrol is helping with the school attendance strategy in the mornings in conjunction with the yellow shirts attendance officers. There has been sorry business and funerals during August. Night patrol staff attended a Mandatory Reporting workshop in August conducted by CAALAS. There have been no reports of substance abuse in August. Alpurrurulam: 145 people assisted. Total number of children assisted: 46 During August Alpurrurulam Night Patrol has experienced staff shortages. We are currently recruiting for three new positions in Alpurrurulam. There have been no reports of substance abuse during August. Stopping alcohol coming into the community, children wandering around at night and family feuds are still a concern. Night Patrol is an active member of the Alpurrurulam Community Action Safety Committee. During August there has been sorry business and funerals. There is currently a staff of two in Alpurrurulam. Night Patrol is currently negotiating with the Alpurrurulam Community and other stakeholders on a draft policy for the management and control of visitors bringing alcohol into the community.


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Elliott: 514 people assisted. Total number of children assisted: 212 The main focus has been in getting children home safe and having an active presence during Sports & Recreation times. Night Patrol has also given assistance to clients by taking them to safe areas or homes at night. Night Patrol is helping with the school attendance strategy in the mornings in conjunction with the yellow shirts attendance officers by providing resources and assistance. Night Patrol continues to work extensively with local police and providing extra resources when called upon by Police.

There have been no reports of substance abuse during August. Elliott Night Patrol is an active member of the Elliott Community Safety Action Committee. There is a staff of four in Elliott. Night patrol staff attended a Mandatory Reporting workshop in August conducted by CAALAS Epenarra: 0 people assisted. Total number of children assisted: 0 During August Epenarra has experienced staff shortages due to sorry business, funerals and cultural issues. We are currently recruiting for two additional Night Patrol Officer at Epenarra. Night Patrol is assisting in getting children home after Sports & Rec at night. There have been no reports of substance abuse or sniffing. Ali Curung: 197 people assisted. Total number of children assisted: 102 During August, Ali Curung night patrol has been concentrating on school children during the evenings. Night Patrol has concentrated on children attending Sports and Recreation at night and ensuring they get home safely. There have been no reports of substance abuse during August. Alcohol is still a concern in the community. Night Patrol is working with local Police during operational times, and is an active member of the Ali Curung Community Safety Action Committee. There is a night patrol staff of four in Ali Curung. Mungkarta: 69 people assisted. Total number of children assisted: 33 During August Mungkarta has been working well. Night Patrol has concentrated on children attending Sports and Recreation and ensuring they get home safely. The main assistance has been for children, and security checks for alcohol. There have been no reports of substance abuse or sniffing. There has been sorry business and funerals during August. There is a night patrol staff of two in Mungkarta. Night Patrol is helping with the school attendance strategy in the mornings by providing resources to get children to school. Arlparra: 248 People assisted. Total number of children assisted: 140 During August Night Patrol has concentrated on children attending Sports and Recreation, conducting patrols for any signs of alcohol coming into the community and regular patrols to Homelands. There has been sorry business and funerals during August. There have been no reports of substance abuse or sniffing during August. The main assistance has been for children, and resolving family disputes. Arlparra Night Patrol is working with local Police during operational times. There is a night patrol staff of three at Arlparra. During August Arlparra staff continued numeracy and literacy training with Central Desert Training. Night Patrol is currently recruiting for a Team Leader at Arlparra. Ampilatwatja: 22 people assisted. Total number of children assisted: 17 During August Ampilatwatja has focused on getting children home at night and also helping with Sports and Recreation. During this period there have been no reports of substance abuse or sniffing. During August Night Patrol has also done security checks on people coming into the community. There is a staff of three night patrollers at Ampilatwatja. Night Patrol is in the process of negotiating a MOU with Ampilatwatja School and other service provider’s to improve school attendance. During August Ampilatwatja staff continued numeracy and literacy training with Central Desert Training. Night patrol is currently recruiting for one additional night patrol officer. There has been sorry business and funerals during August.


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Tara: 218 people assisted. Total number of children assisted: 54 During August Tara has concentrated on children and done security checks on people coming into the community. During this period there have been no reports of substance abuse or sniffing. The night patrol is operating well with 4 staff members. The Main focus has been getting children home at a reasonable hour for school the next day. Night Patrol is a member of the Ti Tree Community Safety Action Committee. Night Patrol is helping with the school attendance strategy in the mornings by providing resources to get children to Neutral Junction School. Murray Downs: 0 people assisted. Total number of children assisted: 0 During August we have advertised the Vacant Night Patrol Positions at Murray Downs and Ali Curung service centre. We have also approached the Respected Elders of the community in regards to suitable locals for the positions. Interviews will soon be conducted with applicants for the two positions.



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ITEM NUMBER 11.3

TITLE Director People and Safety - August 2015 Report

REFERENCE 149940

AUTHOR Peter Ryan, Director of People and Safety RECOMMENDATION

That Council

a) Receives and notes the report of the activities within the People and Safety Directorate for the month of August 2015

SUMMARY:

Outline of the activities of the People and Safety Directorate for the month of August 2015

BACKGROUND The month of August saw the Directorate support a number of Council-wide organisational requirements. August saw the return of more completed appraisals for Council staff members. The number of employees with completed appraisals rose from 69% at the end of July to 90% at the end of August. The department is working with Directors and Managers to finalise the remaining appraisals in order to attain 100% compliance with the appraisal program. The Learning and Development Coordinator has begun developing a training and development matrix in conjunction with operations. The meetings, in conjunction with the appraisals, are identifying any skills gaps as well as optional training requirements which will enhance the Council’s future work capabilities. Additionally, the meetings will allow the Learning and Development Coordinator to schedule training throughout the entire fiscal year ensuring budgetary compliance. The Information Technology (IT) section has began work on a Council-wide inventory of all IT assets. The inventory began with the Training Room at 58 Peko Road. Equipment contained in the Training Room was logged and transferred to a secure storage container. The residual effect, and reward, of this action was the Training Room was cleaned out and is once again a suitable facility to conduct training and meetings, to include hosting a 2-day Aged Care Coordinator Workshop at the end of August. The Senior Human Resources Advisor represented the Council at the recent LGANT Human Resources Reference Group meeting in Darwin. During the meeting, the Senior Human Resources Advisor volunteered to be a part of a working group to develop local government workforce metrics. These metrics will be used by LGANT to develop a Territory-wide perspective for inclusion in a State of the Sector report which is currently in the development stages at LGANT.


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CURRENT WORK / PROJECTS

WORK / PROJECTS COMMENTS ACTION

Human Resources Database Replaces the need of a Human Resources Information System.

Database has been rolled out to perform basic services.

More services to be built to include a training database to track training needs, completion, and expiration and a manpower document assigning each position with an individual position number to better manager personnel requirements.

IN PROGRESS

Human Resources Self-Inspection

A checklist has began to be created in order for Human Resources to perform a self-inspection. The checklist is being created based off other checklists from various HR offices and consultants.

The purpose of the self-inspection will be to gauge and determine areas in which Human Resources needs to improve in order to provide better service.

IN PROGRESS

Equal Employment Opportunity Policy and Procedure

First draft of the Equal Employment Opportunity (EEO) policy and procedure submitted 20 April.

Senior HR Advisor completed Contact Officer training 16 June.

Policy to be sent to the Cultural Advisory Committee in September

IN PROGRESS

People and Safety Newsletter First edition e-mailed to all staff on 4 September 2015

COMPLETED

Employee Handbook An employee handbook based on the induction brief is in the beginning planning stages. The handbook is intended to be given to each employee upon beginning work with the Council and will compliment the induction briefing.

Estimated completion date is 15 October.

IN PROGRESS


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IT Equipment Inventory An inventory has begun to account for all Council IT equipment, beginning with the contents of the training room at 58 Peko Road which has been transferred to a storage container.

Inventory actions will continue with the other facilities in Tennant Creek and into the Communities.

Will look into assigning Equipment Custodians in the various work centres to be locally responsible for equipment in their areas.

IN PROGRESS

Table 1: Current HR work and projects.

HR ISSUES

Issue Cases Comments Action

Disciplinary issues 3 2 - First and final warnings issued

1 - Termination

Completed

Workers Comp Claims 0

Grievances 0

Performance Issues 0

Table 2: HR Issues in August 2015


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STAFFING

Chart 1 provides the total number of Barkly Regional Council employees at the end of each month from February 2015 to August 2015.

Chart 1. Total number of employees

Table 3 and Chart 2 below provides information about Indigenous and Non-Indigenous employees at Barkly Regional Council, broken down by gender, on 31 August 2015.

Staff Male Female Total %

All Staff 123 87 210 100%

Indigenous 86 58 144 69%

Non-Indigenous 37 29 66 31%

Table 3: Total number of Indigenous and Non-Indigenous employees – 31 August 2015

258 252 234 231

221 210

0

50

100

150

200

250

300

Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15

# Employees

# Employees

86

58

144

37 29

66

123

87

210

0

50

100

150

200

250

Male Female All Staff

Indigenous

Non-Indigenous

Total


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Chart 2. Total number of Indigenous and Non-Indigenous employees – 31 August 2015

Chart 3 below provides the number of employees those who have joined the Barkly Regional Council each month from March 2015 to August 2015.

Chart 3: Number of employees who joined the Barkly Regional Council from March 2015 to

August 2015

Chart 4 below provides the number of employees who have left the Barkly Regional Council each month from March 2015 to August 2015.

Chart 4: Number of employees left the Barkly Regional Council March 2015 to August 2015

6

2

1

4

2

5

0

1

2

3

4

5

6

7


# New Employees

# New Employees

3

8

18

12

7

17

0

2

4

6

8

10

12

14

16

18

20


# Exiting Employees

# Exiting Employees


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Chart 5 below provides details why employees left the Barkly Regional Council, based off received Exit Interviews, in August 2015.

Chart 5: Reasons employees departed August 2015.

Chart 6 provides the number of employees completed a training course in August 2015.

Chart 6. Number of employees who completed a training course in August 2015

0

2 2

1 1

3

2

3 3

0

0.5

1

1.5

2

2.5

3

3.5

Reasons For Employees Exit

Reasons Employees Left

25

1 1

5 5 2 1

5 5 2 1

3 3

0

5

10

15

20

25

30

Completed Training Courses

Completed Training Courses


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Chart 7 provides information about the number of helpdesk request made in August 2015.

Chart 7: Number of Help Desk Requests in August 2015

ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Nil


14

8 7

2

8

3

1 1

7

10

1 2

8

3

5

3 3 3 3

0

2

4

6

8

10

12

14

16

IT Activity

IT Activity


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ITEM NUMBER 11.4

TITLE Director Operations - August 2015 Report

REFERENCE 149957


That Council

a) Receive and note the report of the activities within the Operations Directorate for the month of August 2015.

SUMMARY:

The report addresses Operations and Infrastructure activities for the month of August 2015.

General

Richard James has commenced with his duties as Depot Manager.

Latitude 12 has been engaged to conduct WH&S audits in the BRC. An audit was conducted at the depot and landfill sites on 23 July 2015 and a report was discussed with supervisors. All have agreed that the small tasks will be undertaken immediately and driven by the regular toolbox meetings.

Caretaker facilities cleaned and yard tidied up. Lights within the shower block damaged and replaced with hopefully vandal proof lights.

Update on $3.6m Purkiss Reserve Upgrade Contract No. BRC 003-14 Contract Description: Construction of Purkiss Reserve Change Rooms

Superintendent: Hilton Logan Superintendent’s Representative: Sanjeevam Gounder Contractor: GK Building Contractors Tender Price (incl GST): $879,506.00 Approved Variations (incl GST) $18,000.00 Current Contract Sum (incl GST): $897,506.00 Progress claim to date (incl GST): $875,518.35 Retention withheld to Date (incl GST) $21,987.65 Date of Possession of Site: 16 February 2015 Time for Practical Completion (Weeks): 12 weeks Date for Practical Completion: 8 May 2015 Works Completed at Report Date (%): 100% Total Extensions of Time Approved: 53 days Revised Date for Practical Completion: 30 June 2015 Actual Date of Practical Completion: 30 June 2015

• All architectural components for the change rooms are now complete. • All structural components for the change rooms are now complete. • All electrical components for the change rooms are now complete. • All plumbing components for the change rooms are now complete. • All mechanical components for the change rooms are now complete.

Practical Completion Certificate issued.

Met with Wayne Green Hilton and Michelle at the oval on the 14/8/2015 disscussed some issues about the oval and repaired highlighted faulty sprinklers Remedial works carried out in the past three weeks to the change rooms have been Back filling the sunken trench and surrounding low areas with road base and cracker dust nearer the change room areas. Lubricated all doors and locks.


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Highlighted defects to G&K, (Pavers, external PowerPoints, damaged light). Cleaned and tidied up facility on 7/9/2015 for use on the 9th 10th of September. Repaired blockage at public toilet block. As a temporary fix cracker dust was laid down around seating to eliminate trip hazard, concreting to be done after footy season is over. Contract No. BRC 002-14 Contract Description: Construction of Purkiss Reserve Swimming Pool Complex

Superintendent: Hilton Logan Superintendent’s Representative: Sanjeevam Gounder Contractor: TP Aquatic Constructions Tender Price (incl GST): $3,488,368.80 Progress claim to date (incl GST): $2,482,498.46 Approved Variations (incl GST) $142,031.45 Current Contract Sum (incl GST) $3,630,400.25 Retention to Date (incl GST) $175,386.83 Expenditure of Contract Value (%):60% Date of Possession of Site: 23 February 2015 Time for Practical Completion (Weeks): 31 weeks Date for Practical Completion:28 September 2015 Works Completed at Report Date (%):70% Total Extensions of Time Approved:29 days Revised Date for Practical Completion:27 October 2015 Actual Date of Practical Completion:27 October 2015

• The Contractor in the months of May to June had faced difficulty in securing an electrical contractor due to design drawings having anomalies with the electrical and hydraulic design in relation to a PLC automated system for the pool operations. They also struggled in determining the tiles require for the pool, as the specification had contradicting information. An example is, the specification called for certain type of tiles for the steps, however, the pool has a beach entry, and hence steps are not required. The contractor had to carefully extract information from the specification and then place order for the tiles. Since then, the required tiles have been ordered and delivered to site, and tiling works has started. It is envisaged tiling will be completed by end of September.

• The balance tank construction is now complete with the underground plumbing for the pool backwash reticulation.

• The splash pad concrete works is now complete including underground plumbing. Water features to be installed in October.

• The internal partition walls in the administration building have been completed including majority of the internal fitouts. Finishing coat of painting will be completed by end of September.

• Pavers are onsite, and envisaged to be laid towards end of September.. • Retention of 5 % retained from the progress claims. • Construction is within the revised construction programme timeframe submitted

/approved on 02 September 2015.

RFI’s • The contractor has raised 64 RFI’s. RFI’s were mainly in relation to lack of information

or contradictory information on the drawings and the specification, which required the design consultants’ response. The remaining RFI’s were in relation to clarification request of the drawings, which had been answered by the Superintendent / Superintendent’s Rep.

Variations

Three formalised variations to date, and they are: • Variation No 3 - $533.50 (GST incl) for Urinal flush sensor. • Variation No.4 - $16,854.20 (GST incl) for additional pavers required at first aid

building entrance, at the main entrance and paving to the toilet block.


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• Variation No. 5 - $1,980.00 (GST incl) for stainless steel servery top for the Kiosk. • Variation No 6 - $93,049.00 (GST incl) for repair works to change rooms building

including solar system for Toddler Pool and Splash Pad. • Variation No 8 - $29,614.75 (GST incl) for replacement of 9 No. lighting poles.

Extension of Time • 29 days extension of time granted. Purkiss Reserve Consultative Committee A meeting was held on Friday, 10 September and a summary of the meeting is as follows:

Old skate park (new half size basketball court) Investigations into cost for a half size basketball court to replace the old skate park. To be followed up before the end of September 2015. New Master Plan 3 quotes to be obtained. This master plan will include previous reports and a new public consultation in Tennant Creek. An expression of interest was sent and no response has been received to date. Masterplan workshop held with committee and consultation elements captured for concept plan development. Shade at Skate Park Council is investigating options for shade such as trees along the fence line. This item should be a part of the Master Plan. To be followed up in Seetember 2015 Turf at Skate Park Council is investigating options for turf at the edge of the skate park to minimise debris on the surface such as turf or artificial turf. This item should be a part of the Master Plan. To be followed up before the end of September 2015 Lighting at Purkiss Reserve This will be included as part of the master plan. Locks at Purkiss Reserve All locks will be replaced and new keys will be distributed to relevant stakeholders and a key register to be implemented. The booking system at Council requires a review to accommodate all user groups. The directorate is waiting on a quote for replacing all locks at Purkiss Reserve from TSS Security. User Agreements All current user agreements to be reviewed. Committee has highlighted the Ray Norman report and the development of participation fees for all clubs. This is more equitable and will potentially yield better user agreements.To be further developed with BAFL. Power Bill BAFL will be provided with the last 12months power and water charges. Last 12 months to be used as average for lease agreements. To be followed up before the end of September 2015 Cricket Pitch at Football Oval Approved by Council, and progressing. Football Change Rooms Security Quotes for CCTV have been received for the Football Oval Change rooms. The security will be completed by the end of September 2015 by TSS Security.


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Minor Projects

Roads to Recovery (R2R) New program of works has been entered on the Dept. of Infrastructure and Regional Development website for the new period of 2015/16 until 2019.

Alpurrurulam and Ampilatwatja road maintenance and signage will be part of the R2R program.

A scope of works will be developed in early August and tenders advertised before the end of August 2015

Cemetery The new niche wall at the cemetery is completed and bronze blanks have been ordered for the niches.

Eldorado Park Fencing completed at Eldorado Park. In addition weeding and backfilling of fresh sand completed.

Traffic Management Scheme Grant

A grant for traffic management studies in 3 communities was approved and a tender will be developed and advertised in September 2015. This will encompass the Ampilatwatja Community, Local Authority request for regulatory traffic signs, Alpurrurulam and the whole of Tennant Creek.

Ampilatwatja Community The entrance to the community will be completed by the end of August.

Fencing for the playground and Irrultja cemetery has been completed.

Ali Curung Community Hazardous Waste container installed at the landfill site in August 2015. This is being coordinated by the Community Coordinator and is part of the Central Australian work group initiatives..

Tennant Creek – Shade cover at Council Chambers

A new shade sail has been installed outside Council Chamber’s.

Development Applications There have been no DA’s assessed in August 2015.

Vehicle Policy The vehicle policy was circulated for review and will be submitted to Council for approval.

Tennant Creek Depot Operations

Waste Management Token Takings

Accounts Tokens Total Takings July 2014 $6,985 $4,630 $11,615 August $7,805 $3,650 $11,455 September $5,925 $4,070 $9,995 October $9,765 $2,770 $12,535 November $7,480 $2,950 $10,430 December $16,600 $3,260 $19,860 January 2015 $4,530 $2,320 $6,850 February $12,340 $3,020 $15,360 March $6,950 $2,870 $9,820 April $6,220 $2,530 $8,750 May $7,570 $2,440 $10,010 June $4,700 $2,550 $7,250 July $9,230 $3,640 $12,870 August $5,780 $3,385 $9,165


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Fleet Officer Registrations have been completed across Councils fleet during September. Insurance claims Nil.

Period Contracts

Street Cleaning - Paterson Street Contract

Period contract has been extended to September.

Maintaining Railway Station & Weighbridge

Toilets are being cleaned.

Community Airstrips Contract Period Contract has been extended to September.

Elliott median Strip Contract Period Contract has been extended to September.

Minor Projects Sweep roads for DAC contractor.

Minor Depot Works

Green Waste New rates and fees supplied to the depot.

Cemetery 2 subsided graves rectified. Marquee for funeral.

Flammables 13 Ambrose Street cleared.

Lake Mary Anne Dam Managed 3 repairs on main water line into Lake Mary Anne Dam by Lavery Plumbing. Council is averaging three leeks per month and should consider replacing this water pipe. General maintenance and repairs to ablution block leaking taps.

Council Offices (41 & 58) Repairs to break in (kitchen) during August 2015

Depot Audit of the depot was conducted and the report is being managed for further action.

Plant & Machinery Discussions with Rosmech from Adelaide for options to replace the street sweeper.

Municipal Landfill Site CCTV installed at the landfill office. New sign with fees and charges completed for August 2015.

Roadwork’s Pothole’s at the showground’s repaired for the Tenant Creek Show and Ambrose Street roundabout.

Verges Routine maintenance works have been carried out.

Abandoned Vehicles Nil.

Purkiss Reserve Change rooms opened.

Haddock Park General maintenance.

Kathleen Park General maintenance.

Eldorado Park General maintenance.

Peko Park Lions Club (lions head) replaced.

ANZAC Hill Repair and paint chairs, supply and compact embankment material due to safety concerns.

Rear Laneway Policy The laneway policy reviewed and will be submitted at the October 2015 Council Meeting.


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ATTACHMENTS: 1 Attachment 1O - Contractors Construction Programme.pdf 2 Attachment 1L Construction Photos.pdf 3 Attachment 1M Media Publicity.pdf

Attachment 1 Attachment 1O - Contractors Construction Programme.pdf

Attachment 1

Attachment 2 Attachment 1L Construction Photos.pdf

Attachment 2

Attachment 3 Attachment 1M Media Publicity.pdf

Attachment 3


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ITEM NUMBER 11.5

TITLE Director Corporate Services - August 2015 Report

REFERENCE 149958


That Council

a) Receive and note the report outlining the activities within the Corporate Services Directorate for the month of August 2015.

SUMMARY:

This report details that activities of the Corporate Services Directorate over the past month and provide financial information for Council’s consideration.

BACKGROUND End of Financial Year Staff have completed the draft end of financial year statements in line with Department of Local Government requirements.. Mid Term Budget and Financial Risk Management Plan A two year budget and financial risk management plan has been prepared including financial efficiencies strategy. This outlines the work completed since last year and the efficiencies targeted for the next two years to achieve cash break even in 2015/16 and accruals break even in 2016/17. Finance August 2015 Finance report is attached Grants August 2015 Grants report is attached ISSUE/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Nil

ATTACHMENTS: 1 Mid Term Budget and Financial Risk Plan 2015_2017 final.pdf 2 Finance Report - August 2015.pdf 3 Grants Unit Report August 2015.pdf

Attachment 1 Mid Term Budget and Financial Risk Plan 2015_2017 final.pdf

Attachment 1

Attachment 2 Finance Report - August 2015.pdf

Attachment 2

Attachment 3 Grants Unit Report August 2015.pdf

Attachment 3


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ITEM NUMBER 11.6

TITLE Public Relations and Events - August 2015 Report

REFERENCE 149949


That Council

a) Receive and note the report of the activities within Public Relations for the month of August 2015

SUMMARY:

The report provides an overview of the activities of the Press Relations and Events Manager during August 2015.

Website Daily updates on news and events on the council website with cross posting on President Shaw’s Facebook Page continue. This strategy is to encourage more local traffic back to the council website. President’s Column and Facebook Page The President’s column for 2015 continues to be published in the Tennant and District Times. President Shaw’s Facebook Page also continues, with page likes increasing and posts regularly reaching an audience of 1400-1600 each week. Barkly Buzz Material is being gathered for the third quarter of the Barkly Buzz 2015 (July-September) due to be printed in October 2015. Purkiss Reserve Change Rooms Launch Local dignitaries, councillors and council staff were invited to attend the launch of the new change rooms at Purkiss Reserve at 10am on Saturday, 1 August. Construction of the new change rooms, which cost $890,000, started in mid-February with local builder George Konedaris and his crew from GK Contractors winning the tender. Funding for the project came from the Australian Government and Northern Territory Government. From a strategic Media & Marketing perspective the Purkiss Reserve Change Rooms upgrade is in keeping with Council’s continued commitment to engaging more broadly with residents around a range of critical landmarks. An article on the change room launch, called Birth of a local landmark, was strategically placed in the President’s column in the 7 August edition of the Tennant & District Times. Careers Expo 2015 More than 200 people attended the Careers Expo in Tennant Creek on Friday, August 7. Careers Expo is an incredible strategic opportunity for Council to engage with the community and inform the public about the many job opportunities available. Careers Expo also gave Council the chance to showcase the wide range of activities and projects instigated by Council and the community partnerships involved. With the assistance of staff, a booth was set up highlighting updates on the Tennant Creek Swimming Pool and the Change Rooms, events such as Australia Day and International Women’s Day, and the different branches of Community Services, such as school nutrition, aged care, sport and recreation, multimedia program, play group and safe houses. Posters presenting the job skills required to work in a range of jobs, from HR and finance to PR and community services, were on display, along with a TV showing the video of the LGMA Challenge, the Barkly Bush Bees, and the Alyawarr Sessions (part of the multimedia Indigenous youth program). Show bags with the latest 2015 copy of the Barkly Buzz, and Barkly Regional Council promotional material, were also handed out.

Agenda of Ordinary Council Meeting - 17 September 2015

Documents

Transcript of Agenda of Ordinary Council Meeting - 17 September 2015