ORDINARY MEETING NO. 1 WEDNESDAY, 20 JANUARY 2016

ORDINARY MEETING NO. 1 WEDNESDAY, 20 JANUARY 2016

Councillors Gerard O’Connell (Chairperson), James Hansen, Phil Truscott, Chris Loft, Daniel Sanderson, Rolf Light, Trevor McDonald, Darren Everard, Robert Garland, Stuart Taylor, George Seymour. Councillors are advised that an ORDINARY MEETING will be held in the Fraser Coast Regional Council Chambers, Tavistock Street, Torquay, Hervey Bay on WEDNESDAY, 20 JANUARY 2016 at 10.00AM.

LISA DESMOND CHIEF EXECUTIVE OFFICER Fraser Coast Regional Council acknowledges the traditional owners of the land upon which we meet today.

BUSINESS ITEM NO. PAGE NO. ORD 1 OPENING PRAYER Pastor Ross Davie Bayside Christian Church ORD 2 APOLOGIES ORD 3 DISCLOSURE OF INTERESTS In accordance with the provisions of the Local Government Act 2009, Councillors

are required to declare a “Conflict of Interest” or “Material Personal Interest” that may exist on any item on the agenda of the Council or Committee Meeting.

ORD 4 MAYORAL MINUTES

ITEM NO. PAGE NO. ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 16 ‐ 2 December 2015 4 ‐ 137 ORD 6 ADDRESSES/PRESENTATIONS ORD 6.1 Customer Service and Recognition Awards – October 2015 ORD 7 DEPUTATIONS ORD 8 PETITIONS ORD 8.1 Receipt of Petitions ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.1 Small Business, Manufacturing & Service Industry Portfolio Report 138 ‐ 141 ORD 10 OFFICERS' REPORTS ORD 10.1 Open Resolutions Register 142 ‐ 146 ORD 10.2 Sport & Recreation Capital Assistance Grant 147 ‐ 152 ORD 10.3 Youth and Community Development Grants (Project Round) 2015/16 153 ‐ 158 ORD 10.4 Council Policy Review 159 ‐ 176 ORD 10.5 Application for New Lease – Fraser Coast Agility Dogs Inc – Maryborough 177 ‐180 ORD 10.6 CEO Performance Report 181 ‐ 218 ORD 10.7 Fraser Coast Opportunities Ltd Annual Report 2014/2015 219 ‐ 247 ORD 10.8 Quarterly Report on Implementation of Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 – December 2015 248 ‐ 337 ORD 10.9 Application for Development Permit – Reconfiguring a Lot – Two (2) Lots into 87 Lots – Pialba Burrum Heads Road Dundowran Qld 4655 and 684 Dundowran Road Craignish Qld 4655 – Teresina Pty Ltd C/‐ Planit Consulting Pty Ltd 338 ‐ 365 ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil

ITEM NO. PAGE NO. ORD 12 QUESTIONS ON NOTICE Nil ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR ORD 14 GENERAL BUSINESS ORD 15 CONFIDENTIAL Council resolves that under the Local Government Regulation 2012 the

Meeting be closed to the public in accordance with Section 275(1)((h) – other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage for the purpose of considering:

ORD 15.1 Council Property Transfer 368 ‐ 369 ORD 15.2 Resumption of Land – Pilerwa Road, Yerra 370 ‐ 373 ORD 15.3 Sale of Land for Overdue Rates 374 ‐ 395 ORD 15.4 Proposed Transfer of Land 396 ‐ 406 ORD 15.5 Resolution to Apply for an Extension of Timeframe to prepare a Local Government Infrastructure Plan (LGIP) 407 ‐ 410

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ITEM NO: ORD 5.1

MINUTES OF THE ORDINARY MEETING NO. 16 HELD IN THE FRASER COAST REGIONAL COUNCIL CHAMBERS, MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON WEDNESDAY, 2 DECEMBER 2015 COMMENCING AT 10AM

PRESENT: Councillor Gerard O’Connell (Chairman) Councillor James Hansen Councillor Phil Truscott Councillor Chris Loft Councillor Daniel Sanderson Councillor Rolf Light Councillor Trevor McDonald Councillor Robert Garland Councillor Stuart Taylor Councillor George Seymour

STAFF IN ATTENDANCE: Chief Executive Officer, Ms Lisa Desmond

Director Community & Development Services, Mr Peter Smith Acting Director Organisational Services, Mr Sydney Shang Director Infrastructure Services, Mr Wayne Sweeney Media & Communications Officer, Mrs Lynda Downing Executive Manager Development and Planning, Mr James Cockburn Senior Planner, Ms Emily Burke Planner, Ms Stephanie Ellis Executive Manager Regulatory Services. Mr David Murray Senior Environmental Health Officer, Mr Andrew MacDonald Coordinator Compliance, Vector & Pest Management, Mr Col Zemek Meeting Secretary, Ms Marlene Dennis

ORD 1 OPENING PRAYER Pastor Yuan Miller Victory Church

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Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 2

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ORD 2 APOLOGIES RESOLUTION (Seymour/Loft) That the apology of Councillor Everard, absent on leave of absence, be accepted.

Carried Unanimously

ORD 3 DISCLOSURE OF INTERESTS Councillor Seymour declared a perceived conflict of interest in Item 10.4 ‐ Application

for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. as he is a former member of the Hervey Bay Croquet and Mallet Sports Club Inc. and would leave the meeting during discussion of the matter.

Councillor McDonald declared a perceived conflict of interest in Item 10.10 ‐ Local Laws

Review and Public Interest Test (PIT) stating that he had lodged a submission relating to the number of chickens allowable on a property.

Councillor Loft said he wasn’t declaring an interest for himself but queried whether or

not Councillor Taylor had a conflict of interest in Item ORD 11.2 ‐ Fraser Coast Sports Precinct as he was the President of the Wide Bay Football Association.

Councillor Taylor responded stating that he did not believe another Councillor could

determine if a Councillor had a conflict of interest. Councillor Taylor said that he did not believe he had a conflict of interest but rather he had a vested interest in the Sports Precinct as did everyone else in the community, and that he would remain in the Chamber during discussion and to vote on this item.

Councillor Light declared a perceived conflict of interest in Item 10.14, the residential development at Toogoom as one of the directors of the development company is also the President of the Progress Association at Toogoom of which he has normal dealings with however he would remain in the chamber during discussion of this item.

ORD 4 MAYORAL MINUTES Nil

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ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 15 – 9 November 2015 RESOLUTION (Light/ Hansen) That the Minutes of Ordinary Meeting No. 15 held on 9 November 2015 be confirmed. Carried Unanimously

Councillor Light sought the Chairperson’s agreement to consider Item 10.13 – Application for Material Change of Use – Community Residence ‐ IFYS Pty Ltd – 482 O’Regan Creek Road, Toogoom – earlier than scheduled due to the number of residents in the gallery waiting to hear the outcome of this matter. Item 10.13 was considered after Item ORD 8.1 ‐ Receipt of Petitions.

ORD 6 ADDRESSES/PRESENTATIONS ORD 6.2 Community Champion Awards

(1) Mayor O’Connell and Councillor Phil Truscott welcomed and presented Kerrie Marshall with a Community Champion Award.

(2) Mayor O’Connell and Councillor George Seymour welcomed and presented Janet

Revill with a Community Champion Award.

ORD 6.1 Customer Service and Recognition Awards – October 2015 Mayor O’Connell welcomed and congratulated the Customer Service Team represented

by Amanda Genrich, Christine Pegg, Donna Kimber, Belinda Boyle and presented them with the presented her with the Customer Service Excellence Award (Office).

Mayor O’Connell welcomed and congratulated the Maryborough CBD & Story Trail Team

represented by Lisa Stephenson, Justin Stephenson, Craig Bottcher and Steve Gillum with the Service Champion Award (Office).

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ORD 7 DEPUTATIONS Nil

ORD 8 PETITIONS ORD 8.1 Receipt of Petitions

(a) Councillor McDonald tabled a petition containing 38 signatures from Chief Petitioner, Laurie McLean on behalf of the residents of Oceanblue Estate. The concerns relate to the subsequent stages of the estate, in particular block size and traffic flow. Councillor McDonald said that the number of signatures represented over 90% of the residents of the estate.

RESOLUTION (McDonald/Sanderson) That the petition be received and referred to the Planning Department to be considered

as part of the development application.

Carried Unanimously

(b) Councillor Truscott tabled a petition signed by 43 people, 30 of whom were local residents, requesting Council to clear and maintain the undergrowth on the coastal side of The Esplanade in the area known as “Little Tuan” to allow the sea breeze to get past the coastline reducing the impact of midges, mosquitoes and sandflies locally.

RESOLUTION (Truscott/Sanderson)

That the petition be received and referred to the Chief Executive Officer for action.

Carried Unanimously

(c) Councillor Hansen tabled a petition containing 636 signatures from J Maynes seeking Council to not remove any more trees/ wildlife habitats along the whole Hervey Bay foreshore not just the Scarness Caravan Park until they undertake further research into an Environmentally and Wildlife Friendly Eco‐tourism solution.

RESOLUTION (Hansen/Light) That the petition be received and referred to the Chief Executive Officer for a response. Carried (8/2)

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ORD 10.13 – Application for Material Change of Use – Community Residence ‐ IFYS Pty Ltd – 482 O’Regan Creek Road, Toogoom RESOLUTION (Light/McDonald)

The recommendation for Development Application MCU‐151045 is as follows: Description of Proposal:

Development Permit for Material Change of Use ‐ Community Residence

Decision:

Refusal

Refusal Details:

The assessment manager considers that the application be refused based on the following grounds: 1. The application has not demonstrated compliance to the Strategic Framework of

the Fraser Coast Planning Scheme 2014 specifically in relation to the following sections:

a. Section 3.2.2 – the development proposes a community residence in

Toogoom being a coastal village with limited availability of services particularly social infrastructure;

b. Section 3.5.2.1(a) – the development does not promote healthy and strong communities by maximising accessibility to: pedestrian; cycle and recreational networks; Sport and recreation, community and social facilities and services; and Education and employment opportunities;

c. Section 3.6.2.5(c) ‐ the development has demonstrated it places unreasonable demand on the local emergency services; and

d. Section 3.7 (a) – viable public transport is not available to the residents of the community residence nor do they have access to safe, connected walk and cycle network to encourage active lifestyle, reduce dependency on private vehicles and meet accessibility needs; and

2. There are not sufficient grounds to justify approval of the application despite the

conflict with the Strategic Framework.

Carried Unanimously

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RESOLUTION (Light/McDonald) That Council;

Write to the relevant State and Federal Minister and the Local Member, seeking a review of the State licencing and approval process for Community Residences; and

1. that the review concentrate on the spatial location of Residences having

particular regard to the demographics, social and specialist services and community facilities necessary to support the residential clients; and

2. That the outcomes of the review be considered for inclusion as Acceptable

Outcomes within the State wide self‐assessable code for community Residences. 3. Request a review of the State’s oversight on the program, operation and support

provided to these vital organisations that are responsible for assisting youth in community residence.

Carried (9/1)

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.1 Community Health, Education & Training Portfolio Report RESOLUTION (Garland/Truscott) That the Community Health, Education & Training Portfolio report be tabled. Carried Unanimously

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.2 Mayor Monthly Report RESOLUTION (Light/Truscott) That the Mayor’s Report be tabled. Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.1 Open Resolutions Register RESOLUTION (Garland/Sanderson) That the Open Resolutions Register – November 2015 report be received and noted. Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.2 Council Ordinary Meeting Schedule – December, 2015 and January 2016 RESOLUTION (Garland/Seymour)

That:

1. the last Ordinary Meeting of Council for 2015 to be held on 23 December, 2015, be cancelled.

2. Council Meetings for 2016 be held every 3rd Wednesday commencing at 10.00 am

and alternating between Hervey Bay and Maryborough commencing on Wednesday, 20 January 2016 at Hervey Bay Council Chambers.

3. the Chief Executive Officer place an appropriate advertisement in the local press

relating to the last meeting of Council in December, 2015 and the January 2016 meeting date.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.3 Wide Bay Water Corporation Annual Report 2014/2015 RESOLUTION (Garland/Taylor) That Council receive and note the Wide Bay Water Corporation Annual Report

2014/2015 and that the report be made available to the public.

Carried Unanimously

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11.10 am Councillor Seymour declared a conflict of interest in Item ORD 10.4 ‐ Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. and left the meeting during discussion of this item.

ORD 10 OFFICERS’ REPORTS ORD 10.4 Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. Councillor Seymour declared a perceived conflict of interest in Item 10.4 ‐ Application for

New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. as he is a former member of the Hervey Bay Croquet and Mallet Sports Club Inc. and left the meeting.

RESOLUTION (Light/Sanderson) That Council resolves that:

a) an exception for calling for tenders for the lease of the property described as Lot 179 CPMCH 4220 and part of Lot 180 CPMCH 4220 is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii) and (2) of the Local Government Regulation 2012; and

b) the Chief Executive Officer be delegated authority to negotiate and execute a

trustee lease with the Hervey Bay Croquet and Mallet Sports Club Inc. over Lot 179 CPMCH 4220 and part of Lot 180 CPMCH 4220, on Totness Street, Hervey Bay, for a period of ten years.

Carried Unanimously

11.12am Councillor Seymour returned to the meeting. ORD 10 OFFICERS’ REPORTS ORD 10.5 Application for New Lease – Colts Hockey Club Inc. RESOLUTION (Truscott/Light)

That Council resolves that: a) an exemption from calling for tenders for the lease of the property described as

part of Lot 35 on SP276897, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012; and


lease with the Colts Hockey Club Inc, over part of Lot 35 on SP276897 situated at Cran Street, Tinana, for a period of ten years.

Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.6 CEO Performance Report RESOLUTION (Sanderson/Garland)

1. That the Chief Executive Officer’s Performance Report DOCS#3050364 for the period ended 31 October, 2015, be received;

2. That the performance report and capital expenditure report for the period ended 31 October, 2015, including budget revisions, is adopted by Council.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.7 Kingfisher Parade, Toogoom – Drainage Improvement RESOLUTION (McDonald/Light)

That Council resolves to endorse option 4 for stormwater mitigation works in Kingfisher Parade as a priority 2 and place on the future works list for regional drainage works prioritisation.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.8 Advancing Agriculture Advisory Group Meeting Minutes RESOLUTION (Hansen/Truscott)

That the minutes of the Advancing Agriculture Advisory Group meeting held on 12 November, 2015 be noted.

Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.9 Fraser Coast Culture Strategy 2015‐2019 – Outcomes of Public Consultation RESOLUTION (Truscott/Sanderson)

That Council considers the submissions received during the public consultation process and resolves to:‐ 1. Endorse the Fraser Coast Culture Strategy 2015 – 2019

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.10 Local Laws Review and Public Interest Test (PIT) Councillor McDonald declared a perceived conflict of interest in Item 10.10 ‐ Local Laws

Review and Public Interest Test (PIT) stating that he had lodged a submission relating to the number of chickens allowable on a property. He voted for the resolution.

RESOLUTION (Taylor/Garland)

That Council resolves to:

1. Adopt the Public interest Test Report for proposed Amending Local Law No. 1 2015 and proposed Amending Subordinate Local Law No. 1 2015.

2. Make Amending Local Law No. 1 2015 and Amending Subordinate Local Law No. 1 2015;

3. Adopt the following consolidated versions of the local laws and subordinate local laws (incorporating the changes in Amending Local Law No. 1 2015 and Amending Subordinate Local Law No. 1 2015):

(a) Local Law No. 1 (Administration) 2011;

(b) Subordinate Local Law No. 1 (Administration) 2011;

(c) Local Law No. 2 (Animal Management) 2011;

(d) Subordinate Local Law No. 2 (Animal Management) 2011;

(e) Local Law No. 3 (Community and Environmental Management) 2011;

(f) Subordinate Local Law No. 3 (Community and Environmental Management) 2011;

(g) Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; and

(h) Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011.

Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.11 Review of Mayoral Community Benefit Fund and Media Policy RESOLUTION (Taylor/Light)

That Council adopt the Mayor’s Community Benefit Fund, as amended, (DOCS#3012643) and Media Policy (DOCS#3033111).

Carried Unanimously

NOTE: REFER TO PAGES 54 – 64 FOR POLICY DOCUMENTS

ORD 10 OFFICERS’ REPORTS ORD 10.12 Identification of Additional Budget Allocation – Tobruk Dive Site RESOLUTION (Garland/Light)

That:‐

1. The additional $500,000 towards the Tobruk Dive Site be approved from Council’s 2014/15 surplus.

2. Council’s $1million commitment to the project be subject to other levels of Government also providing financial support to the Tobruk Dive Site Project.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.14 Application for Preliminary Approval for a Material Change of Use to Vary the Effect of

a Planning Scheme Under Section 242 of the Sustainable Planning Act 2009 for Low Density Residential Uses and Development Permit for Reconfiguring a Lot – Two (2) Lots into 29 Lots (In Two (2) Stages) – 348‐386 O’Regan Creek Road Toogoom Qld 4655 and Carkeet Road Toogoom Qld 4655 – Toogoom Developments Pty Ltd C/‐ Urban Planet Town Planning Consultants

RESOLUTION (McDonald/Loft)

An approval is recommended, subject to reasonable and relevant conditions, as detailed below.

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Description of Proposal:

Preliminary approval – Material change of use to vary the effect of a planning scheme under section 242 of the Sustainable Planning Act 2009 for Low density residential uses (LDR1 precinct); and

Development permit – Reconfiguring a lot – Two (2) lots into 29 lots (in two (2) stages)

Decision:

Approved, subject to conditions

Details of Approval: The following approvals are given:

Sustainable Planning Regulation 2009, schedule 3 reference

Development Permit

Preliminary Approval

Making a material change of use assessable under the planning scheme, a temporary local planning instrument, a master plan or a preliminary approval to which section 242 applies

Reconfiguring a lot Part 1, table 3, item 1

Preliminary Approval Affecting the Planning Scheme: A preliminary approval to which section 242 of the Sustainable Planning Act 2009 is given and the assessment manager has approved a variation to the local planning instrument:

Local Planning instrument Variation Approved

Fraser Coast Planning Scheme 2014 Replace Part 5, section 5.5, table 5.5.19 Rural zone table of assessment with table 5.5.1 Low density residential zone (LDR1 precinct) table of assessment for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.

Replace the applicable Rural zone code in Part 5, section 5.5, table 5.7.1 table of assessment with the Low density residential zone code (LDR1 precinct) for the areas

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identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.

Replace the provisions for the rural zone in Part 5, section 5.8, table of assessment with the provisions for the low density residential zone (LDR1 precinct) in this same table for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.

Replace the provisions for the rural zone in Part 5, section 5.9, table of assessment with the provisions for the low density residential zone (LDR1 precinct) for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.

Replace the provisions for the rural zone in Part 5, section 5.10, table of assessment with the provisions for the low density residential zone (LDR1 precinct) for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.

Conflict with a relevant instrument and reasons for the decision despite the conflict The assessment manager does consider that the assessment manager’s decision conflicts with a relevant instrument.

Details of the conflict with the relevant instrument

Reason for the decision, including a statement about the sufficient grounds to justify the decision despite the conflict

The proposal conflicts with the overall outcomes for the Rural zone

The development provides an efficient extension of the existing urban area of Toogoom;

The development provides a similar density to the existing approval for residential development over the site;

The development provides an alternate residential product to that which is currently available in the Toogoom coastal village;

The proposal is considered to comply with the strategic framework of the planning scheme.

Approved Plans: The approved plans and/or documents for this development approval are listed in the following table:

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Plan/Document number Plan/Document name Date

15038 ‐ RCF Proposed Reconfiguration, prepared by Urban Planet Town Planning Consultants

24 June 2015

15038 ‐ RCF ‐ 01/04 Proposed Reconfiguration (stages 1, 3‐5), prepared by Urban Planet Town Planning Consultants

24 June 2015

15038 ‐ RCF ‐ 02/04 Proposed Reconfiguration (stage 11), prepared by Urban Planet Town Planning Consultants

24 June 2015

15038 ‐ RCF ‐ 03/04 Proposed Reconfiguration (stages 2, 6‐8), prepared by Urban Planet Town Planning Consultants

24 June 2015

15038 ‐ RCF ‐ 04/04 Proposed Reconfiguration (stages 9‐10), prepared by Urban Planet Town Planning Consultants

24 June 2015

Conditions imposed by the assessment manager: PRELIMINARY APPROVAL – MATERIAL CHANGE OF USE TO VARY THE EFFECT OF A PLANNING SCHEME UNDER SECTION 242 OF THE SUSTAINABLE PLANNING ACT 2009 FOR LOW DENSITY RESIDENTIAL USES (LDR1 PRECINCT) General 1. This preliminary approval allows low density residential uses in accordance with

the requirements of the LDR1 precinct of the low density residential zone within the areas identified as stages 1‐11 in the approved plans. All land outside those areas is to remain within the rural zone, including the wetland and buffer areas and the balance lots.

2. The wetland areas and buffers are to remain under private ownership, with

easements over flow paths where required. Council will not accept any dedication of these areas.

3. All development is to be carried out in accordance with the approved plan 15038 ‐

RCF, prepared by Urban Planet Town Planning Consultants and dated 24 June 2015, and the Environmental Management Plan, prepared by Regional Ecosystems Mapping Consultancy and dated 2015.

4. All future related development applications are to be lodged generally in

accordance with the stages outlined in approved plan 15038 ‐ RCF, prepared by Urban Planet Town Planning Consultants and dated 24 June 2015, and as per the following table:

Stage Lot Numbers

Stage 1 Lots 1‐14

Stage 2 Lots 15‐27




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5. No direct vehicle access is permitted to Carkeet Road from any new lot.

6. This approval will lapse 5 years from the date it takes effect or from 2 years after

the day that Council adopts a new Planning Scheme that changes the zoning of the land to reflect the approval, whichever occurs sooner.

Amended Plans

7. Submit to Council, prior to lodgement of the first related development application

for stage 3, the following plans, prepared in accordance with Schedule 6.3 – Planning scheme policy for development works and Schedule 6.4 – Planning scheme policy for information that the Council may require: a. A water supply network analysis and schematic design for the whole of the

development; b. A bulk earthworks plan for the whole of the development indicating the

extent and depth of cut and fill, total cut, total fill, earthworks balance, and total net import and/or export of material and finished surface profile;

c. A traffic impact assessment to determine the design of the intersections onto Carkeet Road and any localised road widening, pavement widening, land dedication etc, which may be required.

d. A revised Storm Water Management Plan which defines flood extent, flow path widths, flood storage, flood levels, flood immunity, storm water treatment and management requirements and treatment areas.

e. Amended layout plans, which include the following: i. Building envelope plans in accordance with the requirements of the Fire

Management Plan included in the Environmental Management Plan prepared by Regional Ecosystems Mapping Consultancy and dated 2015;

ii. Amended lot layout for stage 10, which ensures all lots are regular in shape; in particular, straightening the side boundaries of proposed lot 115.

Rehabilitation Plan


for stage 3, a Wetland Rehabilitation Management Plan, generally in accordance with the submitted reports prepared by REMC and Schedule 6.3 – Planning scheme policy for development works. The Wetland Rehabilitation Management Plan must: (i) Clearly identify the wetland areas and buffers; (ii) include a weed control program with specific measures to ensure that all

plants not native to the site are eliminated from the area; (iii) include specific details of site works to re‐establish natural wetland

processes; (iv) include domestic pet management and exclusion measures; and

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(v) include details of revegetation and rehabilitation measures to be undertaken in core wetland areas;

(vi) include buffers that will protect wetlands and remnant and protection of adjacent lots from bushfire hazard.

Vegetation and Fauna Management Plan


for stage 3, a Vegetation and Fauna Management Plan, generally in accordance with the submitted reports by REMC and Schedule 6.3 – Planning scheme policy for development works. The Vegetation and Fauna Management Plan must: (i) identify the proposed location for site access, vehicle parking and waste

stockpile areas during works on site; (ii) provide a tree survey plan and schedule to identify the number and species

of trees to be removed from the site; (iii) include a habitat tree plan to identify the trees that are to be retained; (iv) provide a plan of any areas to be affected by cut and fill associated with

Civil Works, and identification of trees in proximity to affected areas; (v) include details of the use of a wildlife spotter catcher to provide wildlife

preservation efforts for significant species and general biodiversity during the disturbance of habitats associated with vegetation clearing.

(vi) provide details of works to comply with Australian Standard – AS4970 – 2009 Protection of trees on development sites to ensure the long term survival of all vegetation to be protected, and AS4373‐1996 – Pruning of amenity trees;

(vii) outline the method of tree removal and disposal to minimise soil disturbance;

(viii) include a weed control program with specific measures to ensure that declared weeds including giant rat’s tail grass are controlled during and after construction and that weed seed does not leave the site; and

(ix) include provisions for monitoring brolga nests and limiting construction work within these areas.

Sewerage and Wastewater Plan


for stage 3, a sewerage and wastewater plan for the whole development. This plan must be prepared by a suitably qualified person, and must address the risk of contamination of the groundwater dependent wetland, taking into account:

Nature of the substrate;

Proximity to the aquifer to surface;

The number of residents;

The ability to rapidly identify source of leaks or contamination and capacity for remediation;

Responsibility for monitoring (in particular monitoring impacts on groundwater and leachates into the wetland).

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DEVELOPMENT PERMIT – RECONFIGURING A LOT – ONE (1) LOT INTO 29 LOTS (STAGES 1 AND 2)

General

11. This approval is subject to the following conditions, which must be met prior to

the commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.

12. Carry out the development in accordance with the Planning Scheme, Schedule 6.3

– Planning scheme policy for development works and Local Laws.

13. Meet the costs of all works associated with this development including any necessary alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.

14. Submit an Operational Works application to Council for each stage, detailing all

civil engineering site works, earthworks, roadworks, sewer and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).

Development Staging

15. Staging of the subdivision must be generally in accordance with the approved

plans and as per the following table:

Stage Lot Numbers

Stage 1 Lots 1‐14


16. Ensure development occurs in accordance with the above sequence of staging

unless otherwise stated in conditions of this approval or as approved in writing by the Assessment Manager.

Vegetation Protection

17. Retain and protect the existing Kauri pines on the site.

18. Ensure that any existing street trees located within the O’Regan Creek Road and

Carkeet Road reserve are not removed, damaged, destroyed or lopped without approval from Council.

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19. Carry out all construction works in accordance with the Australian Standard AS 4970‐2009 – Protection of Trees on Development Sites, to ensure the long‐term survival of trees to be protected and the approved ‘Construction Environment Management Plan’ required by Condition 20.

Erosion and Sediment Control

20. Submit to Council as part of the Operational Works application, a Site Specific

Erosion and Sediment Control Plan. This Plan must be designed in accordance with the ‘Best Practice Erosion and Sediment Control’ publication prepared by the International Erosion Control Association (Australasia), 2008.

Environmental Management

21. Submit to Council as part of an Operational Works application, a Construction

Environment Management Plan (CEMP) in accordance with Schedule 6.3 – Planning scheme policy for development works.

22. Carry out the development generally in accordance with the Ecological Report prepared by REMC dated 30 April 2015.

Stormwater Management

23. Provide easements or drainage reserves to convey stormwater to a legal point of

discharge in accordance with Schedule 6.3 – Planning scheme policy for development works.

24. Design the stormwater drainage such that no restriction to existing or developed

stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Schedule 6.3 – Planning scheme policy for development works.

25. Construct all stormwater management structures, including underground pipes,

open drains, detention basins and Water Sensitive Urban Design (WSUD) facilities in accordance with a design approved by Council, generally in accordance with the Conceptual Stormwater Management Report dated June 2015 prepared by Engineering Solutions Pty Ltd. The design must comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.

26. Direct all allotment stormwater runoff to the O’Regan Creek Road reserve,

alternatively if the lots cannot be fully drained to the road reserve provide a Level 3 (QUDM) inter‐allotment drainage system to drain each lot to the legal point of discharge. The system must be protected by an easement in accordance with Schedule 6.3 – Planning scheme policy for development works.

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Flood Immunity

27. Provide building pads within each allotment. The building pads must have the

minimum area and flood freeboard as defined in Schedule 6.3 – Planning scheme policy for development works to provide immunity from a 1% AEP flood or storm surge event whichever flood level is the highest.

28. Submit documentation, prior to the issuance of a Compliance Certificate for the

subdivision plan for each stage, from a Registered Professional Engineer of Queensland (RPEQ), which certifies that each completed allotment will achieve flood immunity in accordance with Schedule 6.3 – Planning scheme policy for development works.

Landscaping

29. Submit to Council, prior to lodgement of the first Operational Works application,

details of proposed streetscape treatments, including details about the design and maintenance of proposed pathways, informational signage and other improvements to be carried out within the site or the adjoining footpath and road areas.

Roadworks

30. Submit to Council as part of an Operational Works application for each respective

stage, design details of all proposed roadworks to be undertaken in accordance with Schedule 6.3 – Planning scheme policy for development works and the approved development plans.

31. Construct O’Regan Creek Road, both east and west, from Carkeet Road for the full

frontage of the related stage to provide a flush concrete edge restraint, with associated pavement widening to Minor Collector Standard, in accordance with Schedule 6.3 – Planning scheme policy for development works.

32. Construct kerb and channel returns at the intersection of Carkeet Road and

O’Regan Creek Road as part of the Stage 1 in accordance with Schedule 6.3 – Planning scheme policy for development works.

33. Construct pavement widening and flush concrete edge restraint, with drainage swales for the frontage of Stages 1 and 2 in Carkeet Road to a design approved by Council as part of the Stage 1 works. The Carkeet Road pavement widening must be to the road standard defined in Council’s road hierarchy strategy unless otherwise approved in writing by the Assessment Manager.

Location of Services and Structures

34. Ensure that all utility service connections to the development are wholly

contained within each allotment unless protected by appropriate easements.

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Vehicular Access

35. Construct a sealed access driveway to each allotment within the allotment's road

frontage from the edge of the road pavement to the property boundary in accordance with Schedule 6.3 – Planning scheme policy for development works. Access driveways are to follow the profile of the grassed swale where possible rather than be constructed as culverts. The access must be constructed prior to issuance of a Compliance Certificate for the subdivision plan.

36. Ensure that no direct vehicle access is provided to any lot from Carkeet Road

unless otherwise approved in writing by the Assessment Manager. Footpaths 37. Construct as part Stage 1 works, in accordance with Schedule 6.3 – Planning

scheme policy for development works, the following footpaths; a. a 1.3 metre wide footpath including ramps on an alignment approved by

Council within the unformed section of Carkeet Road to the Beach Reserve. The design is to be submitted to Council for approval as part of an Operational Works application; and

b. a 1.3 metre wide footpath including pram ramps where applicable along the frontage of Stage 1 from the intersection of Carkeet Road and O’Regan Creek Road to the intersection of Shellcot Street and O’Regan Creek Road. The design is to be submitted to Council for approval as part of an Operational works application.

Water Supply 38. Provide a DN 150 water main for the full frontage of the site to O’Regan Creek

Road on an alignment approved by Council, including cross connections to the main on the north side of the road. Road crossings are to be underbored unless approved otherwise by the Assessment Manager.

Wastewater Management 39. Provide for the treatment and disposal of wastewater by the installation of a

secondary treatment package plant on each lot in conjunction with the erection of a dwelling, in accordance with the Queensland Plumbing and Wastewater Code.

Sewerage and Wastewater Plan 40. Submit to Council prior to lodgement of the first related development application

for stage 3, a sewerage and wastewater plan for the whole development. This plan must be prepared by a suitably qualified person, and must address the risk of contamination of the groundwater dependent wetland, taking into account:

Nature of the substrate;

Proximity to the aquifer to surface;

The number of residents;

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The ability to rapidly identify source of leaks or contamination and capacity for remediation;

Responsibility for monitoring (in particular monitoring impacts on groundwater and leachates into the wetland).

Telecommunications 41. Enter into an agreement with a licensed telecommunication provider to ensure

that a telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning Letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.

Electricity

42. Submit to Council as part of the first Operational Works application an Electricity

Reticulation Plan for underground electricity supply, including provision for street lights, to serve each lot in the subdivision and the whole of the development. The electricity reticulation must be designed and constructed to comply with all requirements of the approved supplier.

43. Enter into an agreement with an approved electricity provider, prior to issue of a

Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply as evidence of such an agreement to Council prior to issue of a Compliance Certificate for the subdivision plan.

Street Lighting

44. Submit to Council as part of the first Operational Works application, a Street

Lighting Plan. Lighting is to be to be provided to Residential P4 standard.

45. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and, either: a. a capital contribution to meet the full cost of the installation of street lighting

has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been made

for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the power

reticulation of the subdivision.

Administrative

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46. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord

truncations at the intersections of all existing and proposed streets.

47. Ensure all works associated with this development have been accepted by Council as being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.

48. Pay any outstanding rates and charges due to Council prior to the issue of a

Compliance Certificate for the subdivision plan.

49. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐

"I............................. being a cadastral surveyor hereby certify as follows:‐ a. The information contained in this plan is accurate at the time of survey and may

be relied on by Council. b. The distances from the proposed new boundaries of all buildings and structures

shown hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme.

c. All services to the existing dwelling from the reticulation mains are contained wholly within the subject lot.

.............................. (Signature)"

50. Submit a Subdivision Plan Compliance Report and supporting documentation to

Council demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.

Carried (8/2)

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ORD 10 OFFICERS’ REPORTS ORD 10.15 Infrastructure Charges Incentives Review RESOLUTION (Garland/McDonald)

Recommendation 1


1. Extend the currency of the “Infrastructure Charges Incentives Administrative Policy” from 15 February 2016 for a period of twelve (12) months as per Attachment (1)

2. Extend the currency of the “Direct Financial Incentive Offer” under the “Investment Attraction Incentive Policy” from 15 February 2016 for a period of Twelve (12 ) months as per Attachment (2); and

3. In accordance with Category 4 Roll in provisions for existing Maryborough Developments the following Infrastructure Charges apply subject to existing agreements and conditions of development:

Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.16 Fraser Coast Planning Scheme Performance Review 2015 RESOLUTION (McDonald/Taylor)


1. Note the outcomes of the performance review of the Fraser Coast Planning

Scheme 2014 detailed in this report (#313053).

2. Commence a full review of the Schedule 6.3 Planning Scheme Policy for

Development Works; and

3. To Continuously review the performance of the scheme with the intent of

advancing the drafting principles of:

Regulate in the community interest and only as much as necessary (Use a risk Management approach);

Focus on core elements, critical issues and good planning outcomes; and

Avoid duplication and confusion; simplify whenever appropriate.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.17 Infrastructure Charges ‐ Adopted Infrastructure Charges Resolution RESOLUTION (Truscott/Taylor)

That pursuant to Section 630 of the Sustainable Planning Act 2009, Council adopt the Adopted Infrastructure Charges Resolution as appended as Attachment 1.

Carried Unanimously

ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ORD 11.1 Use of University Lake RESOLUTION (Seymour/Loft) That Council support the use of the University Lake by the Fraser Coast Radio Yacht

Club. Carried Unanimously

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ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ORD 11.2 Fraser Coast Sports Precinct (not previously listed) MOTION (Hansen/Loft) That Council discontinue the project known as the Fraser Coast Sports Precinct. Procedural Motion: (McDonald) That the motion be put.

Lost (3/7) Procedural Motion: (McDonald) That the matter lie on the table until the appropriate Portfolio Councillor is present for

the debate.

Lost (1/9) 12.47pm Councillor McDonald retired from the meeting and was not present during discussion

of this matter. Councillor Taylor, with the discretion and consent of the Chamber tabled letters of

support and quotes for support of the Fraser Coast Sports Precinct (refer to pages 65 ‐ 134).

RESOLUTION: (Hansen/Loft) That Council discontinue the project known as the Fraser Coast Sports Precinct.

Lost (4/5) Upon a Division being called by Councillor Hansen, the following voting resulted:‐ For: Councillor Seymour Councillor Loft Councillor Light Councillor Hansen Against: Councillor O’Connell Councillor Sanderson Councillor Garland Councillor Taylor Councillor Truscott 1.04pm Councillor McDonald returned to the meeting.

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ORD 12 QUESTIONS ON NOTICE Nil

ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE

MAYOR Nil

ORD 14 GENERAL BUSINESS Nil

ORD 15 CONFIDENTIAL RESOLUTION (Light) Council resolves that under the Local Government Regulation 2012 the Meeting be

closed to the public for the purpose of discussing the following items:

ORD 15.1 – Wide Bay Water Corporation Quarterly Report (July – September, 2015) ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:

ORD 15.2 ‐ NBN Co Ltd Telecommunications Lease – Poona ‐ (Section 275(1)(h) ‐ other

business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:

ORD 15.3 – Fraser Coast Opportunities Quarterly Performance Report ‐ (Section

275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:

ORD 15.4 – Property Matter – (Section 275(1)(h) ‐ other business for which a public

discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:

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ORD 15.5 ‐ Burrum, Cherwell, Gregory and Isis Flood Study 2015 and Designation of

Flood Hazard Area Pursuant to Section 13 of Building Regulation 2006 ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:

ORD 15.6 ‐ Resolution to commence a Local Government Infrastructure Plan Amendment to the Fraser Coast Planning Scheme ‐ Section 275(1)(g) ‐ any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act

Carried Unanimously

RESUMPTION OF ORDINARY COUNCIL MEETING RESOLUTION (Light) That the Meeting resume in open Council. Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.1 Wide Bay Water Corporation Quarterly Report (July – September, 2015) RESOLUTION (Taylor/Light)

That Council receive and note the July to September, 2015 Quarterly Report for Wide Bay Water Corporation.

Carried Unanimously

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ORD 15 CONFIDENTIAL ORD 15.2 NBN Co Ltd Telecommunications Lease ‐ Poona RESOLUTION (Truscott/Hansen)

That Council resolves that:‐

a) an exception for calling for tenders for the lease of part of the property described Lot 902 RP899098 is approved in accordance with Chapter 6, Section 236 (1) (c) (vi) of the Local Government Regulation 2012; and


lease with NBN Corporation Limited over part of the land, described as Lot 902 RP899098, for a period of twenty (20) years, subject to market rent being determined by a registered valuer, and with other terms and conditions to be consistent with other Council telecommunications leases.

Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.3 Fraser Coast Opportunities Quarterly Performance Report RESOLUTION (Garland/Taylor)

That Council receive and note the July to September, 2015 Quarterly Report for Fraser Coast Opportunities Ltd.

Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.4 Property Matter RESOLUTION (Taylor/McDonald) That Council delegate authority to the Chief Executive Officer to negotiate and execute a

contract for the purchase of the property as outlined in this report. Carried Unanimously

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ORD 15 CONFIDENTIAL ORD 15.5 Burrum, Cherwell, Gregory and Isis Flood Study 2015 and Designation of Flood Hazard

Area Pursuant to Section 13 of Building Regulation 2006 RESOLUTION (Light/Hansen)

That Council:

A. Adopt the Defined Flood Level Area Maps (Attachment 1) and the flood levels from the Stormwater Catchment and Flood Risk Studies identified in Table 1 for the purpose of identifying the relevant source of flood level information for Part B of this resolution:

Table 1 – Flood level Source

Flood Study Name Author/Date

Mary River Flood Study (Climate Change Scenario) #2142644 GHD 2011

Bunya Creek Flood Risk Reduction Study #734967 JWP Oct 2006

HBCC Flood Risk Reduction Study Appendix N Pialba Pt Vernon #915748

Worley Parsons 2008

HBCC Flood Risk Reduction Study Appendix E Dougan St #915737 Worley Parsons 2008

Eli Creek Catchment Management Plan Vol 1‐2 #658274 JWP Oct 2003

HBCC Flood Risk Reduction Study Appendix D Sawmill Road #915736 Worley Parsons 2008

HBCC Flood Risk Reduction Study Appendix C Beelbi Creek #915734 Worley Parsons 2008

HBCC Flood Risk Reduction Study Appendix B O'Regan Creek #915733 Worley Parsons 2008

HBCC Flood Risk Reduction Study Appendix G Burrum River as it applies to Maria Creek #915740

Worley Parsons 2008

Aldershot Flood Study Rev1 #1933376 Worley Parsons 2009

Pulgul Creek Flood Risk Reduction Study #742844 JWP Dec 2006

HBCC Flood Risk Reduction Study Appendix F Moolyyir Creek #915739 Worley Parsons 2008

Urangan Drainage Study ‐Ultimate Development Scenario #657641 Cardno MBK‐July 2003

Lowlands Lagoons Catchment Drainage Study Vol 1‐3 #656935 Cardno MBK‐Nov 2003

Tooan Tooan Flood Risk Reduction Study #784624 JWP Nov 2006

St. Josephs Drive to Fairway Drive 2009 Model Run Assessment (Inundation Mapping Outputs Only) #2537951

Worley Parsons 2009

Burrum, Cherwell, Isis, Gregory River Flood Study (Climate Change Scenario – HAT + 0.8 and 10% increased rainfall intensity) #3051475‐v2

GHD 2015

B. Pursuant to Section 13 of the Building Regulations:

i. Designates part of the Fraser Coast Regional Council local government area

as a Flood Hazard Area as identified on the Flood Hazard Area maps pursuant to Attachment 3 of this report;

ii. Declares that the adopted flood levels from Part A of this resolution are the Defined Flood Levels; and

iii. Declares a freeboard of 300 mm above the defined flood level to determine the minimum habitable floor level;

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C. Instructs the Chief Executive Officer to keep a register of the Flood Hazard Area

and when the designation was made;

D. Provides the Defined Flood Level from Part B of this resolution where applicable in flood search requests made to Council;

E. Provides other relevant information where a Defined Flood Level is unavailable in

response to flood search requests to Council (information may include surface contours (derived from LiDAR where available), Flood Hazard Area mapping, and other anecdotal evidence such as flood level records and estimated extents of inundation from historic flood events); and

F. This resolution replaces the resolution made by Council at its Ordinary Meeting

No. 12 on 10 September 2014 and takes effect on Monday, 7 December 2015. Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.6 Resolution to commence a Local Government Infrastructure Plan Amendment to the

Fraser Coast Planning Scheme RESOLUTION (Light/Taylor)


a) Commence an LGIP Amendment to the Fraser Coast Planning Scheme 2014 in accordance with Chapter 3, Part 5 of the Sustainable Act 2009, Statutory Guideline 03/14‐ Local government infrastructure plans and Statutory Guideline 01/13 – Making and amending local planning instruments; and

b) Authorise the Chief Executive to finalise the draft Local Government

Infrastructure Plan in accordance with the key drafting principle and indicative changes outlined in the Officers’ Report and commence the amendment process, including the following steps:

i. Refer the draft LGIP to Council’s Appointed reviewer to complete a compliance check;

ii. Write to the Minister of Infrastructure, Local Government and Planning seeking review of the LGIP and approval to proceed with public consultation; and

iii. Undertake public consultation for a period of 30 Business Days;

iv. Refer the LGIP to the Appointed reviewer to conduct a second compliance check; and

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v. Write to the Minister of Infrastructure, Local Government and Planning seeking approval for Council to adopt the LGIP.

Carried Unanimously

There being no further business, the Meeting closed at 1.34pm. Confirmed at Ordinary Meeting No. 17 of the Fraser Coast Regional Council held at Hervey Bay on 20 January 2016. ..................................... MAYOR

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Launch of the Fraser Coast School Leavers Guide 2015 at St James Lutheran College

ITEM NO: ORD 9.1

COMMUNITY HEALTH, EDUCATION & TRAINING PORTFOLIO

COUNCIL REPORT

COUNCILLOR ROBERT GARLAND

Report Period: September 2015 – November 2015

Community and Stakeholder Engagement

Portfolio Engagement

Let’s Get Fraser Coast Working Group

Animal Management Working Group

Wide Bay Water Advisory Committee

Community Environment Program initiatives

Fraser Coast Education Alliance

Various High School 2015 Celebrations

Corporate Communications Committee

RSPCA Queensland

WBBROC Meeting

Native Title & Reconciliation Working Group

Division ‐ Community Engagement

Community Chat – Pialba Place

Numerous Community Fundraising Functions

Hervey Bay and Maryborough Chamber of Commerce Functions

Numerous Workplace Visits

Various Meetings: State and Federal Members

Numerous resident issues and meetings, with Council officer support for an effective resolution or response

Business Hervey Bay

Destination Hervey Bay ‐ Housing Affordability Scheme marketing program

Tourism Advisory Committee

Citizenship Ceremonies

UDIA Fraser Coast Branch Forums

Projects

‘Let’s Get Fraser Coast Working’

Work Experience The ‘Let’s Get Fraser Coast Working’ (LGFCW) reference group met on 2 September in Hervey Bay. At this meeting, it was discussed that Council would attend Urangan High to provide information regarding Council’s LGFCW initiative and the range of employment opportunities throughout Council. Council Officers have attended three Year 12 assemblies promoting the LGFCW program and the recruitment process at Council. It is intended to distribute the Fraser Coast School Leavers Guide 2015‐2016 to LGFCW Reference Group members in December.

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During September and October, nine participants undertook placements across Council and Wide Bay Water. It has been rewarding to observe the LGFCW initiative reach a diverse range of participants with placements coming from a range of areas including Universities, local job providers TAFE, DVA clients and local high schools throughout the Fraser Coast. Two placements are scheduled for November and currently there are 13 on the waiting list. Skills 4 Work The Work for the Dole initiative has been implemented under Council’s ‘Skills 4 Work Program’, and hosts individual and group job seekers. Council’s objective is to provide up to 50,000 hours of job placement to jobseekers over 26 weeks. Group placements are working successfully and currently there are 20 Work for the Dole participants split into 7 groups and working on projects in Hervey Bay and Maryborough. At times groups are joined to complete projects in line with specified time frames. Activities have ranged from pressure cleaning of pavers, weed control, laying turf, mulching and painting. Since the commencement of the program in July 2015 there has been 16 individual placements. Some of the areas have been challenging to fill but continual communication with the Work for the Dole Program Coordinator and Community Solutions has seen the program begin to show success. Council is working with Community Solutions, who have provided participants for a number of areas within Council including the Brolga Theatre, Hervey Bay Pound, Maryborough Cemeteries and Hervey Bay Aquatic Centre. Individual placements filled as at 16 November 2015 Project Tasks Commitment Placements

filled Comment

Home Assist Gardening 2 2

Cemeteries Grounds maintenance / funeral set up

3 3

Pound/Refuge Cleaning, walking dogs, feeding, grounds maintenance

4 4

Cemeteries Administration 1 1

Brolga Theatre Cleaning, room setup, general maintenance assistance.

1 1

Bonds Museum Store

Cleaning, general maintenance assistance.

1 1

HB Aquatic Centre Cleaning, general maintenance, grounds maintenance

1 1

Regulatory Services

Administration duties 1 1

Pound/Refuge Administration 1 1

Records Filing, scanning, mail 2 1

Waste – Nikenbah Grounds maintenance 2 0

Waste – Maryborough

Grounds maintenance 2 0

Parks General maintenance 6 0 On hold until group activity placements have been filled

Wetside Cleaning, general maintenance, grounds maintenance

1 0

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Individual placements continued Project Tasks Commitment Placements

filled Comment

MB Aquatic Centre

Cleaning, general maintenance, grounds maintenance

1 0

Libraries Shelving, book covering, cleaning 4 0 1 placement due to commence 18/11/2015.

Toy Library Cleaning, general maintenance, grounds maintenance, toy cataloguing

1 0

Stores Stocktake, shelving, inventory control

1 0

Showgrounds Cleaning, general maintenance, grounds maintenance

2 0

Vector General pest management ‐ ‐ 2 originally committed ‐ Risk assessment identified unsuitable placements

Nursery Planting, watering, prorogation 2 0 On hold until group activity placements have been filled – Volunteers currently running.

Total 39 16 23 placements to be

filled

Group placements filled as at 16 November 2015:

Project Tasks Commitmen

t Placements

filled Comment

Group Activity 1

Pioneer Park / Kingfisher Park / General Open Space ‐ Hervey Bay / Doolong Rd / Bream St project / Hillyard Street

6 5

Group Activity 2 General Open Space ‐ MB 6 4

Group Activity 3 Original Maryborough Site 6 2

Commitment reduced from 15 to 6 placements as unable to provide work for 15 placements

Group Activity 4 Foreshore Works / Mangrove Offset / Tree Planting / Bunya Court

6 4

Group Activity 5 Landscape Projects 2 2

Group Activity 6 Queens Park Maintenance 2 1 Additional commitment

Group Activity 7 Botanical Gardens HB 2 2 Additional commitment

Group Activity 8 Queens Park river walk restoration 2 0

Total 32 20 12 placements to be filled

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Fraser Coast School Leavers Guide

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Strategies

Animal Management Programs Monthly comparison of Impound Outcomes:

Year comparison of dog and cat Impound Outcomes is as follows

:

Hervey Bay Pound & Refuge The number of impoundments:

Oct‐Dec 15 figures reflect October only.

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For October 3 animals were released from the HB Pound to the Adoption Centre and were rehomed. Council is continuing to work closely with all rescue groups including specialist breed rescue groups, volunteers who foster animals, RSPCA and vets to help find new homes for animals that have been abandoned. Council is committed to delivering the best outcome for all animals and high standards of animal welfare. Council has a vision of re‐homing as many animals as possible and sees the facility as an adoption centre rather than a refuge. Maryborough Pound & Refuge The number of impoundments: A new quarantine building will be constructed in 2015/16 period, construction will also include fencing, shade structure, drainage works and tree pruning. Animal Management Working Group The next meeting of the Animal Management Working Group is planned to be held in Hervey Bay in December 2015. The group provides an excellent opportunity for cross‐sectoral collaboration as well as individual input into Council’s processes & procedures. Education Programs & Activities The following education programs and activities were held during this period:

‘Run for Their Lives’ an event organised by Wide Bay Animal Rescue Group, supported by Council Compliance staff, approximately 80 people attended.

‘Pet Prep’, is a school education program, and ‘Walk With Me’ which involved dog owners, Council staff and invited guests who meet on Sundays for pet walks in parks, beaches and designated exercise areas.

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Community Engagement The following community engagement activities that were attended during this period included: Grand Opening ‐ Jump Trampoline Park Helping Hands Project ‐ Rotary Club of Maryborough Sunrise Project

.

Scooter Convoy – Guinness Book Record attempt 50th Indy Foundation ‐ Special Guest Wayne Bennett

Maryborough Special School production ‐ 1915 "The Ordinary Soldier"

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Waste Education Program

The past three months have been an exciting time in the world of waste education. The Fraser Coast Waste/QMulching trailer has been wrapped in Fraser Coast Waste and QMulching branding and information on waste, recycling and mulch. The trailer also has an IPad with waste, recycling and mulching games and a touch screen for smart shopping choices relating to packaging (ie are you purchasing waste or recyclable packaging). Three schools so far have booked for the free transport MRF visits from our Keep Australia Beautiful Coca Cola Beverage Container Recycling Grant. All State Schools will be written to again in term 1 to remind them of this fabulous opportunity. The judging of the Spring Garden Competition has taken place and the winner of the scarecrow competition was St James Lutheran College Grade 5 class. There were 26 schools and early learning centres entered in the competition and there were a lot of interesting and clever scarecrows to choose a winner from.

Winning Scarecrow – St James Lutheran College A close contender – Maryborough Community Kindy Fraser Coast Waste are currently running three radio ads on the top three recycling mistakes (as determined by a Planet Ark survey) – plastic bags in recycling, putting recyclable items in the waste bin and food contamination of recyclable items. We are also promoting the free dump day which was held on 21 and 22 November. Fraser Coast Waste and Wide Bay Water have recently held two Waste, Recycling and Waste Water Information Tours ‐ on Saturday 24 October and Wednesday 11 November – as part of Water Wise Week and National Recycling Week. All participants of the tours had very enjoyable days and were amazed at what goes on ‘behind the scenes’ with our rubbish, recycling and waste water. Participants were picked up by a bus and were treated to visits to the Nikenbah Transfer Station, The MRF Education Centre, Pulgul Creek Waste Water Treatment Plant, Hebblewhite Reuse Water Plantation and the Discovery Sphere.

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Internal education on increasing recycling and reducing the use of confidential destruction bins was rolled out across Council’s administration offices. Posters with information on “Is it really confidential?” were placed above all confidential destruction bins and increased recycling bins were introduced to the offices. Whilst the confidential paperwork is eventually recycled, it is more costly to council to have confidential bins serviced compared with having the paper collected in the standard recycle bins. It is hoped that people will take more care to sort their paperwork out and place it into the appropriate bins. A competition was also held for the best decorated under‐desk recycle box which was won by Kamala Dunn, Julie Wight and Alison Fowler.

Kamala Dunn – Emu Parade ProAcqua Water Machine The third quarter reading from the ProAcqua Water machine has been received. A total of 91 litres were dispensed as follows

Jan‐Mar 15 L

Apr‐Jun 15 L

Jul‐Sep 15 L

Still 739 89 54

Sparkling 703 63 37

Please note ProAcqua have advised that it is common for consumption to drop during the winter season.

ProAcqua smartcards and bottles can be purchased from Jetty Seafoods.

Services

Immunisation

Immunisation clinics are a joint service provided by Council and Queensland Health. The vaccines are issued in accordance with the current immunisation schedule as set by the National Health & Medical Research Council and Queensland Health. Immunisation Clinics were held during September 2015 to 20 November 2015 at:

The Village, Community Health Centre, Torquay Road, Pialba, and

Bauer Wiles Complex, Winston Noble Drive, Maryborough

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Total Number of Clinics– Schools &

catchup clinic

Number Immunised

Baby Clinic

Number of babies

immunised

Number of adults

immunised

September Hervey Bay 1 1 2 40 0

Maryborough 0 0 2 37 0

Total 1 1 4 77 0

October Hervey Bay 2 209 2 43 0


Total 3 243 4 81 0

November Hervey Bay 5 136 1 24 0


Total 10 264 4 60 0

The types of vaccines issued in accordance with the Qld Schedule at the above clinics were:

Diseases we immunise against (babies)

Diphtheria, Tetanus, Pertussis (Whooping Cough), Polio, Hepatitis B, Haemophilus Influenza type B, Pneumococcal Infection, Rotavirus, Mumps, Measles, Rubella, Varicella (Chickenpox)

Diseases we immunise against (school students)

Diphtheria, Tetanus, Pertussis (Whooping Cough) Varicella (Chickenpox), Human Papillomavirus

Development Approvals issued The following application was received during 1 September 2015 to 20 November 2015: MCU‐151060 – Material Change of Use – Health Car Services Extension – 2 Toni Street, Urangan RECOMMENDATION: That the Community Health, Education & Training Portfolio report be tabled. ATTACHMENTS Nil

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ITEM NO: ORD 9.2

MAYOR MONTHLY REPORT

COUNCIL REPORT

COUNCILLOR GERARD O’CONNELL Summary Report: 2012 – Dec 2015

Economic Development Priority Projects

Council, at its Meeting held on 29 July, 2015, adopted the Fraser Coast Economic Development Strategy 2015. The following regionally significant Priority Projects were identified in the Strategy to assist with bolstering business, employment and investment growth:‐

Urangan Harbour ‐ $636 million and 1,365 jobs The Urangan Harbour is a tourist and visitor destination with commercial and residential development opportunities. A large scale development would create 2,584 jobs during construction and 1,365 jobs ongoing and $636m in Output. Status:‐ Major amendments to the Planning Scheme adopted to reflect Urangan Harbour Masterplan.

Avion Hervey Bay Airport ‐ $71 million and 1,432 Jobs A 12 Hectare Airside Access Aviation Industry development site at Hervey Bay Airport. Located only 10km from the CBD and strategically located near the Airport Industrial Estate. Status:‐ Development approval obtained – seeking investment.

Maryborough Marine Industry Precinct ‐ $40 million and 275 Construction Jobs

A $40 million Maryborough Marine Industry Precinct is intended as a world class marine industry park providing for ship and boat builders, equipment manufacturers, service providers, vessel refit and maintenance and other marine. Status:‐ Development approval obtained – seeking investment.

Original Maryborough Site ‐ $107 million and 334 Jobs

A redevelopment of the Original Maryborough Site as an iconic master planned residential estate and enhancement of the riverside parkland and heritage areas will drive tourism and growth.

Status:‐ A development application for the residential development component of this project was approved at Council’s meeting held on 21 October, 2015. Council also adopted the Maryborough Site Heritage Precinct & Parklands Master Plan at this meeting.

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Fraser Coast Sports Precinct ‐ $54 million and 191 Jobs A $54 million fully integrated multi‐sport and event complex on 69 hectare site. The Precinct will consolidate sporting facilities to drive economies of scale for ongoing maintenance service provision and management costs and will attract national, state, regional and local events that will provide economic benefits to the region. Status: Concept finalised. Detailed Design for Stage 1 commenced. A Steering Committee has been formed with the first meeting of this Committee being held on 25 November, 2015. Funding application submitted through the National Stronger Regions Fund.

Bruce Highway Industrial Site ‐ $20 million and 134 Construction Jobs

Development of 11 large scale industrial lots with access to the Bruce Highway is designed to attract logistic and heavy industries who rely on key transport corridors and those seeking to relocate due urban encroachment. Status:‐ Tenders for development opportunities closed on 10 November, 2015 with unfortunately no tenders being received.

Hervey Bay Dive Wreck ‐ $5 million and 100 Jobs

The acquisition and implementation of a shipwreck dive and snorkelling site will be a key tourism attraction off the shoreline Hervey Bay. With over 1600 dive wreck sites in Queensland, this concept is popular and well established. The sinking of an EX‐HMAS vessel appears a very popular choice and could be complemented by other artificial dive sites. Status:‐ Council at its Meeting held on 21 October, resolved to provide a $1 million commitment towards the Tobruk Dive Site.

Education Precinct ‐ $265 million Industry and 3,233 Jobs The Education Precinct in Pialba will allow for pathways in education from Primary to Tertiary and provide integrated training and education opportunities. In the heart of Hervey Bay Pialba CBD, the Precinct will incorporate the University of Southern Queensland, TAFE, Hervey Bay Library, Cultural Centre, Community Centre, PCYC and Hervey Bay High. Status:‐ Concept Plan completed. Discussions being held with Education Precinct Partners. Economic feasibility study in progress. Traffic modelling commenced.

Motor Sports Complex ‐ $15 million and 191 Jobs

A fit for purpose facility catering for major motorsports, will typically cater for spectator crowds of 1,000 to 6,000 and be host to a range of motorsport style events and other events. A 12

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month calendar of events would include 20 days of racing 11 events with 1,260 competitors and attracting 54,000 spectators. Status:‐ Land identified for establishment of Complexes. Each Group is now sourcing funding and information relating to development approvals required to progress the development of a Motor Sports Complex in the Fraser Coast Region.

Planning Summits

Planning Summits – Top 5 Priority Projects Held on 16th & 17th August 2012 and attended by 113 stakeholders across the region, top 5 projects that participants sought Council to progress over the term were: Aviation, Urangan Harbour, Sports Precinct, Maryborough Industrial Estate and Education Precinct.

Combined Forums Participants 113

Topic Votes Percentage Ranking

Aviation 79 14.2% 1 Urangan Harbour 77 13.8% 2 Sports Precinct 66 11.8% 3 Maryborough Industrial Estate 65 11.6% 4 Education Precinct 56 10.0% 5 Tourism & Economic Development Review 54 9.7% 6 CBD Revitalisation 46 8.2% 7 Mangrove Management 42 7.6% 8 Agriculture Hub 42 7.5% 9 M2BRT 31 5.6% 10

Total Votes cast 558

A summary of achievements and progress on these Top 5 Priority Projects is summarised below: Priority Priority Project Achievement/Progress

1 Aviation AVION Industrial Estate DA

EOI for development of AVION

FIFO Airport Extension in progress

JV Maryborough Residential Airpark

Continued engagement to establish aviation industries and flight training.

Fraser Coast Airport Masterplans

2 Urangan Harbour Endorsement of Urangan Harbour Master Plan in‐conjunction with DTMR

Major amendments Planning Scheme to reflect masterplan and facilitate development of the Harbour

Upgrades to Harbour Park, Fishermans Park and wayfinding.

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Priority Priority Project Achievement/Progress

3 Sports Precinct Endorsement of Sports Precinct Masterplan

Identification and purchase of Sports Precinct Land within Nikenbah Growth Corridor

Finalisation of detailed concept Precinct in consultation with sporting groups

Economic Analysis completed

Establishment of a Steering Committee to oversee progress of project and develop community engagement strategy

$10 million funding commitment to commence the project

Funding applications submitted for State & Federal Funding.

4 Maryborough Industrial Estate

Maryborough Industrial Estate – DA approved

EOI sought for the development of the Industrial Estate

Continue seeking potential investment opportunities for the Estate.

5 Education Precinct Education Precinct concept finalised

Steering Committee established with key stakeholders

Hervey Bay CBD Masterplan adopted

City Park masterplan completed

Traffic modelling study in progress to facilitate Education Precinct and Transit Centre

Economic Analysis in progress.

Financial and Operational Reviews

Operational Savings

$14.28 M in reduced Council operating spend since 2008 while maintaining service levels;

$4.3M has been saved through shared corporate services and a review of operations of Wide Bay Water Corporation.

Service Level Reviews and Continuous Improvement Service level reviews and continuous improvement projects have been undertaken and conducted within many Council activities and areas including:

Customer Service

Regulated Parking

Cemeteries

Aquatic Facilities

Libraries

Fleet, Workshops & Stores

Compliance

Asset Investigations

Property Management

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People Development

Information Management

Development Services eg ExpressWay

AEC Financial Sustainability Review ‐ 2012

The AEC Group was commissioned to undertake a Financial Sustainability Review to provide an independent assessment or ‘health check’ of Council’s financial sustainability including:

Council’s performance to date since amalgamation

Council’s long term financial model inputs, assumptions and outputs

Council’s controlled entities and business activities

Ongoing financial sustainability issues and challenges for Council

The AEC Group report indicated that Council had progressed towards improving their financial sustainability and was appropriately rated within the “moderate” category. To progress to an advanced status would require a significant increase in revenue sources to fund the ongoing infrastructure renewals requirement and build non‐restricted cash reserves. QTC Credit Review ‐ 2014

QTC conducted a credit review of Council in 2014 which resulted in a “Sound” rating demonstrating an improvement in rating from a “Moderate” rating in 2008;

Sound Rating indicates – a sound liquidity position, negative net debt position, sound debt service capacity and operating surpluses.

Infrastructure Investment and Development

Statistics of Building and Commercial Building Values and Numbers for the period 2012‐2015 including year to date figures (January, 2015 – November, 2015) are detailed below:‐

Residential Commercial

Year to Date 2012/2015 Year to Date 2012/2015

Hervey Bay

$

106.6 M

No.

502

$

$537.2 M

No.

1736

$

$10.5 M

No.

39

$

$211.9 M

No.

186

Maryborough

$

24.2 M

No.

103

$

$98.5 M

Number

458

$

$10.2 M

No.

26

$

$14.2 M

No.

50

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Total Development Incentives Total incentives offered since the introduction of incentive schemes from 2011 is $23 million (excludes value of delayed payment):

PSP4 Roll in discounts $1,500,000

Shovel ready Discounts $1,552,289

Other Discounts Current Incentive Policy ( exc Cat 5) Cat 5

$6,804,845 $8,757,721 $4,510,177

Total $23,125,032

Infrastructure Investment A total of $188 million investment in infrastructure since 2012/13 with 64% on roads & drainage and a further $34 million in disaster repair works.

2015/16 2014/15 2013/14 2012/13 Total %

Environmental Protection & Sustainabil ity 3,494,000 4,884,000 1,335,192 3,765,000 13,478,192 7%

Community & Recreational Facilities 6,505,500 1,629,500 1,865,007 1,255,803 11,255,810 6%

Parks 2,918,130 2,465,612 2,184,500 2,185,500 9,753,742 5%

Airport 2,440,000 195,000 468,000 286,000 3,389,000 2%

Drainage Construction 1,734,360 2,493,720 2,480,200 1,827,000 8,535,280 5%

Road Construction 29,081,953 25,485,866 34,509,922 21,500,558 110,578,299 59%

Waste Management 1,367,500 2,185,000 2,831,000 1,750,000 8,133,500 4%

Other 6,481,692 6,288,675 5,079,100 5,096,100 22,945,567 12%

Total 54,023,135 45,627,373 50,752,921 37,665,961 188,069,390 100%

NDRAA ‐ Disaster Events & Betterment 4,444,567 11,077,000 18,626,000 34,147,567

Total 54,023,135 50,071,940 61,829,921 56,291,961 222,216,957

Docs#3053835 Docs#2952050

Portfolio Highlights

The following provides a small summary of highlights achieved through Council Portfolios: Small Business, Manufacturing and Service Industry Portfolio

Completion of Construction of Stages 3 and 4 of the Hervey Bay Airport Industrial Estate

Establishment of “Boost Your Business” initiative

Introduction of Infrastructure Charges Incentive Policy

Approval of Material Change of Use and Operational Works Permit for Maryborough Marina Precinct

Economic Flood Recovery Activities following January/February 2013 flood event

Conduct of Celebrate Business Festival July, 2013

Formation of Original Maryborough Site Sub‐Committee June, 2014

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Adoption of Master Plan – Original Maryborough Site

Explore‐a‐Saurus Exhibition – 13 December, 2014 – 19 April, 2015

Digital Enterprise Program – Small Business Workshops

Conduct of Small Business Solutions Workshops September, October, November, 2015 and February and March, 2016

Backyard Adventures Exhibition 14 November 2015 – 31 January, 2016

Health, Education and Training Portfolio

Formation of Education City Working Group for enhancement of Education Precinct

Construction of St. Stephen’s Hospital

Health Services Provision – Tiaro Medical Centre

Establishment of Workforce Placement Program with FCRC

Live Life Healthy (Healthy Communities Initiative)

Walk with Me Program

Waste Education Program

Food Safety Education Program

Careers Expo/ Fraser Coast Jobs and Skills Expo

Establishment of Get Fraser Coast Working Reference Group/Skills 4 Work Program

Establishment of Animal Management Working Group

Stray and Feral Dog Management initiatives

Construction of Halcro Community Garden

Introduction of free Aquatic Classes

Introduction of Community Walk Programme

Assistance with Anzac Centenary Project

Construction of Lupton Park Community Garden

Community Exercise Project – a project to improve the aesthetics and safety of key natural areas to increase community health and exercise within the region

Participation in Food Revolution Day – 16 May, 2014

Queensland Finalist – Jamie’s Ministry of Food

Improvements to Hervey Bay Pound and Refuge

Destination Hervey Bay $12,000 Cashback Project

Assistance with Duncan Chapman Memorial Project

Conduct of GenR8 – School to Work Transition Program

Kasukabe Sister City Visit

Completion of Fraser Coast School Leavers Guide Waterways & Coastal Infrastructure Portfolio

Adoption of option for Construction of new Burrum Heads Boat Ramp

Urangan Boat Harbour development discussions

Construction of Urangan Seawall

Establishment of Foreshore Management Taskforce

Construction of Maryborough Public Pontoon

Replacement of Maryborough Rowers Club Pontoon

Completion of Mangrove Management Strategy and Works – Queens Wharf and Boardwalk Section, Maryborough

Pile Replacement Works – Urangan Pier

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Works including cleaning of understorey and tree trimming completed on foreshore of high profile areas of Torquay & Scarness. Works also completed adjacent to Hervey Bay Sailing Club and west to Aquaview.

Conduct of winter programme of sand scrapes.

Adoption of Options Assessment Report (completion of Shoreline Erosion Management Plan Stage 2)

Construction of new Beach Outlets opposite Eric Street, Crown Street, West of Alexander Street and West of Elizabeth Street

Adoption of work schedule program across 33 individual sub precincts between Beach Road and the Urangan Harbour for foreshore improvement works

Reconstruction of Mary River Walkway following flood damage

Completion of Brolga Viewing Platform Cultural and Performing Arts Portfolio

Hosting of Creations Training Café – Brolga Theatre

Signing of MOU between Opera Queensland (Opera Q) and Brolga Theatre to coordinate “The Puccini Project” in 2014.

Conduct of Relish Event

Launch of “Fraser Coast Scene” publication

Conduct of Sunday Riverside

Establishment of Fraser Coast Regional Arts Alliance

Conduct of Gatakers Artspace by Night Events

Launch of Street Life Buskers Program

Street Life Festival – 27 June, 2015 to 12 July, 2015

Sports, Recreation, Open Space & Events Portfolio

Completion of Maryborough Aquatic Centre Redevelopment Project

Queensland Touch Junior Cup

Paddle Out for Whales Event

Mary Poppins Festival

Portside Food and Wine Festival/Relish Food and Wine Festival

The World’s Greatest Pub Frest

Hervey Bay Whale Festival

RACQ Technology Challenge

Offshore Superboats event

2012 Interschool Equestrian Queensland Champions

Ulysses 2013 AGM

Australian Scouts Jamboree 2013

Combined Motorhome Club of Australian National Rally 2013

Conduct of Fraser Coast Events Campaign

Festive Fraser Coast – Carols by Candlelight

Establishment of Mary to Bay Rail Trail Proposal

Hervey Bay 25m Pool Roof Project

Replacement of 50m pool surface, extensions and refurbishment of entry, kiosk and office areas and installation of tipping bucket – Hervey Bay Pool

Maryborough Open House Event

Hervey Hundy 100km Triathlon

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Development of Fraser Coast Events Strategy

Development of Fraser Coast Events Calendar

Adoption of Masterplan and purchase of land – Fraser Coast Sports Precinct

Installation of new toilet block and canteen space – Campdraft Facility – Maryborough Showgrounds and Equestrian Centre

Hosting of 2018 World A Class Catamaran Championship Hervey Bay November, 2018

Infrastructure Planning and Delivery and Primary Production and Rural Infrastructure Portfolio

Reconstruction of approximately 900m of Chapel Road

Traffic Signal Upgrade Walker and Pallas Streets, Maryborough

Kerb and channel replacement Hart Street, Maryborough

Kerb and channel, drainage construction and pavement resurfacing – Tiger Street, Maryborough

Woodstock Street footpath construction

New Uplighting landscaping and pathways – Maryborough Cenotaph

Completion of Mooabinda Drive, Madsen Road, Beelbi Creek Road, River Heads Road, Toogoom Road and Toogoom Cane Road projects

Awarding of Landfill Gas Contract

Development of Total Water Cycle Management Plan

Appointment of new Contractor Cleanaway for waste and recycling collection service for 10 years from 1 July, 2012

Upgrade of Fishermans Park

Upgrade of 55% of Bus Stops to comply with Disability Standards for Accessible Public Transport 2002

Urraween Distributor

Adoption of Fraser Coast Waste Strategy 2013‐2020

Education Programme relating to Green Waste Management

Installation of Traffic Signals and Asphalt Resurfacing Anne/Lennox Streets, Maryborough

Urraween Road/Nissen Street/Madsen Road Intersections

Urraween Road Extension and Kuwangan Distributor

Reconstruct pavement – Boundary Road between Denman Camp Road and Bideford Street

Bitumen Sealing of 1000m of Tinnanbar Road

Construction of 118 car park on corner of Urraween Road and Nissen Street

Queens Park Drainage Stage 1 & 2 completed

Poona Road Floodway Replacement

O’Regan Creek Road Culvert Upgrade

Urangan Pier replace existing timber piles

Tooth/Martyn Street Roundabout

Charles Street Carpark

Adoption of Fraser Coast Car Parking Strategy

Conduct of Weeds Educational and Awareness Program

Drainage Works Torquay Road

Rejuvenation of rockwall west of Scarness Pier

Main Street Upgrade

Joint Burrum, Cherwell, Isis and Gregory River Flood Study with Bundaberg Regional Council

Adoption of Walk and Cycle Strategy

Conduct of four Drought Assistance Workshops

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Beaver Rock Road constructions works

Upgrades and Rehabilitation to rural bridges throughout the region

Glenwood Road Construction

Yerra Road

Howard Drainage Assessment

Pioneer Road Construction

Bidwill Road Construction

Old Gayndah Road Construction

Construction of concrete bridge across Maria Creek

Upgrade of Burrum River Bridge

Replacement of St Mary’s Dam Road Bridge

Completion Feral Cat Trapping Program at Landfill Sites

Formation of Advancing Agriculture Committee and Advancing Agriculture Strategy

Aviation Portfolio

Avion Development Approval

Maryborough Airport – Agreement with JV Partner for development of Airport Land

Community Resilience Portfolio

Formation of Pacific Haven Emergency Awareness Group

Introduction of Disaster Levy

Installation of Generator at Burrum Community Centre

Development of Community Coordination Committees (CCC) Handbook

Conduct of Volunteer Expo 14 May, 2015

Partnership with Rotary Clubs ‐ Red Cross Evacuation Kits

SES Flood Boat Training – 13 September, 2015

Purchase of new Toyota Troop Carrier – Hervey Bay SES

Evacuation Night Challenge – 15 September, 2015 Tourism and Regional Marketing Portfolio

Construction of Fraser Coast Cultural Centre including new Regional Gallery

Completion of Discovery Trail Interpretative Signage

Tourism Ambassador Programme initiated

Introduction of Humpback Day Campaign

Community Pride Campaign (Fraser Coast Boasters)

Introduction of Fraser Coast Discovery Trails App

Introduction of My Fraser Pass Campaign

Fraser Coast Organics Eggs – Egg Carton Promotion

Combined Community Chats

Councillor Q&A

Business and Community Tours

Jatz and Crackers

Establishment of Tourism Advisory Committee to advocate to Fraser Coast Opportunities Board

Fraser Coast Destination Strategy

Stay Connected Communication Strategy

Fraser Coast Camping Options Strategy

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Mary Poppins Building City and Town Centre Development Portfolio

Burrum Town Development

Works within Esplanade Precincts of Urangan, Torquay, Scarness and Pialba

Maryborough CBD Market Review

Conduct of Maryborough Spring Clean Day

Maryborough City Heart Brand

Fraser Coast Streetscape Scheme Program

Stocklands Redevelopment

Fraser Coast Crime Action Plan 2012 – 2013

“Imagine This City” Project

Fraser Coast Development Update – 27 November, 2012

Gazettal of Fraser Coast Planning Scheme

Streetscape Incentives Scheme

Parklets Scheme

Establishment of Granville Community Coordination Committee

Installation of CCTV Cameras Hervey Bay and Maryborough

Introduction of Flying Gang Maintenance Crews

Maryborough RSL Upgrade

The Hub on Kent

Upgrade of Brendan Hansen Park

Hervey Bay Coastal Protection Works

USQ Study Centre Maryborough Educational Hub

Maryborough CBD Flood Resilience Project

Pialba CBD Masterplan

Hervey Bay Traffic Study

Maryborough Safety Network

Maryborough CBD Revitalisation Project

Wharf Street Improvements

Maryborough Story Trail

Adoption of Hervey Bay CBD Urban Renewal Masterplan

Lower Kent Street Beautification

Community, Cultural and Family Services Portfolio

Completion of Cultural Centre including new Art Gallery

Construction of Chinese Gardens, Hervey Bay Botanical Gardens

Disability Action Week

Youth Taskforce

Library Membership Challenge

Maryborough Open House Program conducted by Heritage Advisory Committee and Council

Seniors Week

Youth Strategy Plan

Conduct of various Public and Education Programs through Council’s Libraries

Maryborough Achievers Walk

Graffiti Management Project

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Youth Advisory Council

National Youth Week

Inclusive Communities Action Team

Completion of Conservation Management Plan – 311 Kent Street, Maryborough

Heritage Reference Group

Strategies for Tourism Attraction – Portside Heritage Gateway

Completion of Small Community Plans

Seniors Morning Teas

Donation of Printing Presses – Gatakers Artspace

Sister City Visits to the Fraser Coast

Community Service Expo

Youth Leadership Forum

Plastic Bag Campaign

Reconciliation Action Plan

Seniors in Focus Program

The Legends of Moonie Jarl Publication

Adoption of Local Heritage Register Rebate Policy

Handover of Chang Chow Shipwreck Artefacts to FCRC

Scooter Convoy Record Attempt

Tangible Links

Planning for our Future

Fraser Coast Regional Council Planning Scheme was gazetted and commenced on 28 January 2014

Structure Plans for growth corridors – Granville, St Helens, Nikenbah and Eli/Dundowran, Kawungan South

Hervey Bay CBD Masterplan

Urangan Harbour Masterplan

Hervey Bay Foreshore Masterplan

Original Maryborough Site Heritage Precinct and Parklands RECOMMENDATION: That the Mayor’s Report be tabled.

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FRASER COAST REGIONAL COUNCIL

MAYOR’S COMMUNITY BENEFIT FUND

Objects and Purpose The objects and purpose for which the Fund is established are to:

(a) respond to needs beneficial to the community;

1. directly or indirectly providing for the relief of poverty, sickness, suffering, distress, misfortune, disability or helplessness to people in the community;

2. directly or indirectly providing relief to people in necessitous circumstances; and

3. planning for and assisting underprivileged or neglected children and families, people who are unemployed, single parents, people with a disability, the sick, the infirm, the aged and others in need of assistance.

(b) Assist community organisations and groups in order to pursue charitable purposes

and/or other activities beneficial to the community;

(c) emergency support situations, including essential food items, emergency accommodation and/or repairs for life threatening situations; and

(d) do anything incidental or helpful to either of the above. Examples that may be funded from the Mayor’s Community Benefit Fund include local Flood Appeals, donations to individuals in necessitous circumstances e.g. House fire victims or large donations to recognised community groups/foundations/hospitals.

Eligibility Criteria

(a) Applications may be made on a needs basis at any time to the Mayor’s Community Benefit Fund.

(b) Any decisions to allocate funding under the Mayor’s Community Benefit Fund will be considered and approved by a committee, by majority decision, consisting of the Mayor, Deputy Mayor and Chief Executive Officer.

(c) All funds donated are kept in a Council Trust Account.

(d) The maximum donation to any recipient from the Mayor’s Community Benefit Fund is $1,000.

(e) Funding cannot be provided under this Fund for the replacement of items that can be covered by insurance.

(f) Other funding sources are not available or appropriate for the purpose.

Donations to the Fund:‐ Donations to the fund are not tax deductible and can be made by forwarding a cheque to the:‐

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Mayor’s Community Benefit Fund Fraser Coast Regional Council PO Box 1943 HERVEY BAY QLD 4655 Or by donating at one of Council’s three Customer Service areas located at:‐ Hervey Bay ‐ 77 Tavistock Street, Torquay, Qld, 4655 Maryborough ‐ 431‐433 Kent Street, Qld, 4650 Tiaro ‐ Forgan Terrace, Qld, 4650 Reporting: Total Donations received and funds distributed will be reported in the Council’s Annual Report with a confidential detailed report provided to Councillors.

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COUNCIL POLICY

Policy Title: COUNCIL MEDIA POLICY

Policy Subject: Communications

Policy No: #3033111v2

Directorate: Office of the CEO

Department: Corporate Communications

Section: Corporate Communications

Responsible Officer: Principal Officer Corporate Communications

Authorised by: Chief Executive Officer

Adopted Date: 15/12/10

Review Date: 24/11/16

Amended Date: 24/11/15

1 PURPOSE The purpose of this policy is to ensure there is a consistent and coordinated approach to interacting with the media. The Media Policy has been established to:

Formalise the roles of Council Officials;

Ensure consistency in dealing with the media;

Ensure all communication with the media is well informed, timely and accurate; and

Promote open exchange of information between Council and the media.

Developing strong and co‐operative relationships with the media is important and provides an opportunity to:

Keep the community informed about Council activities, services and programs;

Involve the community in dialogue about the provision of services and planning for the future; and

Involve the community in activities which support the region’s lifestyle.

2 SCOPE This policy applies to Council Officials and situations where they:

Communicate with the media about Council affairs and related matters;

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Fraser Coast Regional Council COUNCIL POLICY

Attend public speaking engagements; or

Make comments on Council affairs where it is reasonably foreseeable that their comments will be publicised in the media.

This policy acknowledges the rights and responsibilities of Councillors as elected representatives as outlined in the Local Government Act and its supporting Regulation. 3 GENERAL PROVISIONS 3.1 ‐ Authorisation Council officials must ensure they are authorised to make any media comment. If approached by the media, no response is to be made unless it complies with this policy or the Council official has received delegation to do so. Council officials must not comment on matters outside their area of knowledge and must not commit Council to actions or undertakings that have not been properly authorised. 3.2 ‐ Official Spokespersons and Delegation The Mayor and Chief Executive Officer (CEO) are the official spokespersons on Council affairs but may delegate responsibility to other Councillors or members of staff. Portfolio Councillors may speak to the Media on areas within their portfolio responsibilities. 3.3 ‐ Disclosure of Private Information Council Officials are to be aware of the Information Privacy Act and other relevant Council Policies when considering the disclosure of information that could be considered personal or sensitive information. Personal Information as defined by the Information Privacy Act must not be disclosed. Council officials must only disclose publicly available information and information that is not confidential. Confidential information includes but is not limited to internal discussions or decisions of Council and employees or third party contracts. 3.4 ‐ Accuracy Council officials must be accurate, constructive, helpful and informative. If an error is identified in any media comment, it should be corrected and if necessary, the CEO will issue or will authorise a media release to clarify the incorrect information. Council officials must not publish any information they know or reasonably believe to be false or misleading.

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3.5 ‐ Councillor Opinion

As members of the community, Councillors are entitled to enter into public debate in their private capacity and make comment on Council affairs provided they clearly state that a public comment reflects their personal opinion and not that of the Council or a Committee of Council.

3.6 ‐ Negative, Political or Controversial Comment Council officials should support Council decisions and should refrain from using the media to make negative personal reflections on each other, or comments that could be interpreted as such, and/or which are reasonably likely to undermine public confidence in the Council or local government generally. Council staff must not make political or controversial statements in or to the media relating to Council affairs, decisions and/or events, or about Council officials which are likely to generate negative publicity for Council. 3.7 ‐ Public Interest Council will openly discuss matters of public interest with the media unless disclosure of certain information contravenes Council’s obligation of confidentially or privacy, duty of care, or could infringe other laws or regulations that govern its operations. 3.8 ‐ Discrimination and Defamation Council officials must be aware of anti‐discrimination and defamation laws and not publish statements or information which may be discriminatory or defaming of an individual, group or organisation. 3.9 ‐ Off the Record Statements Council employees will not give off‐the‐record comments regardless of the situation. 3.10 ‐ Caretaker Period Councillor comments and use of photos in any Council publications will be prohibited during the election “Caretaker Period”, as defined in the Local Government Act, to avoid publications falling within the definition of “election matter” under the Act.

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4 POLICY STATEMENT – Roles and Responsibilities

Authorised Officer Roles and Responsibilities

Mayor Council’s official spokesperson on all matters.

Authorised signatory for letters to the Editor.

Sign off on media releases covering controversial issues before they are issued.

Take direct media enquiries.

Deputy Mayor Act as Mayor’s delegated spokesperson.

Councillors Make public comment on a Council decision which must comply with the Code of Conduct for Councillors.

Enter into public debate in their private capacity and make comment on Council affairs provided they clearly state that such public comment reflects their personal opinion and not that of the Council or a Committee of Council.


Portfolio Councillors

Provide public comment on issues relating to their portfolio area of responsibility.


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Chief Executive Officer Council’s official spokesperson on all policy, operational and

administrative issues.

Authorised signatory for letters to the editor.


Delegate Officers to respond to the media on matters under their area of responsibility.

Nominate employees to respond to technical questions on operational matters only.


Directors Delegate Officers to respond to the media on matters under their area of responsibility.

Nominate employees to respond to technical questions on operational matters only.

Information must be approved by the Mayor and/or CEO (where applicable) before it is distributed to the media.


Principal Officer Corporate Communications

Release non‐controversial and operational media releases on day to day activities and events (with the approval of the relevant Director/Executive Manager).

Nominated spokesperson for Council for non‐controversial and operational media releases provided no other spokesperson can be sourced.

Primary contact for media enquiries relating to Council operations and co‐ordination of information for a response.

Refer media enquiries to relevant Councillor for a response.

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Corporate Communications Team

Co‐ordinate responses and provide information to the media on behalf of Council.

Distribute all written media comment to media organisations.

Prepare and distribute all information releases (video, audio and written).

Co‐ordinate and distribute articles, columns and newsletters on behalf of Council.

Advise the Mayor, Councillor, CEO or relevant Director of the enquiry or interview request;

Contact the relevant Officer for information to prepare a response;

Seek approval of the response from the Mayor, CEO or relevant Director if the issue is considered controversial or non‐routine.

Determine the most appropriate media approach (e.g. media release, media alert, brief, media conference, video news release, social media or advertising);

Refer to Appendix A when determining the most appropriate medium for public comment;

Source additional information and identify the relevant spokesperson for the matter;

Produce a media release, brief, alert or media kit;

Seek approval from relevant Council Official;

Distribute media release, video and audio files if applicable to media outlet/s;

Organise interviews and background information for interviewee;

Attend media interviews with Council Official if required.

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Selected managers and designated staff

Provide information regarding their expertise when requested by the Corporate Communications Team and may be asked to provide interviews. This may include technical or in‐depth knowledge of the particular subject in question.

Executive Managers may nominate specialist members of staff to respond to technical questions on operational matters only. Information must be approved by the Mayor, CEO and/or Directors before it is distributed to the media.

Other delegated Council officials: ie volunteers or committee members

Provide information when requested by the Corporate Communications Team to promote a particular activity or service. At all times, volunteers and committee members must indicate that they are not speaking on behalf of Council or any Council committee.

5 BREACHES Breaches of this policy will be dealt with in accordance with the relevant Code of Conduct and/or other legislative requirements 6 RELATED DOCUMENTS

Local Government Act 2009

Local Government Regulation 2012

Anti‐Discrimination Act 1991

Defamation Act 2005

Fraser Coast Regional Council Advertising Policy

Fraser Coast Regional Council Code of Conduct

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7 DEFINITIONS Council Officials: Councillors, employees, delegates of Council and volunteers.

Council Officers: Employees of Council.

Volunteers: Registered volunteers of Council involved with the operation of Council

events and programs

Media: Print media such as national or local newspapers, magazines, newsletters, brochures and other documents and the broadcast media including radio and television broadcasts, social media and internet publishers.

Public comment: Interviews with the media (including comments to or interviews with the press, radio or television), public speaking engagements, and expressing views in letters to the press, in books, notices, articles or in any medium where it is reasonably foreseeable that the publication or circulation will enter the public domain.

Publication: Distribution of information via print, electronic media including but not being limited to newspapers, radio and television broadcasting, social media and the internet.

Controversial: Any matter which may bring the Council into disrepute; is reasonably likely to undermine public confidence in the Council; may significantly adversely affect the Council’s relations with the public at large or there is a high public interest in the matter.

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Appendix A : Media Matrix Media Type

Category Spokespersons Media Release Presentation

Media Call

Social Media Website Note

Councillor Discretionary Funds All

Mayors Community Benefit Fund Mayor 1

Disaster Management Levy Community Resilience

Community Grants All

Regional Events Grants Events, Sports, Recreation & Open Space

Christmas & NY Eve Grants Events, Sports, Recreation & Open Space

RADF Cultural & Performing Arts

Youth and Community Development Grants Community, Heritage & Social Services

Streetscape Schemes City & Town Centre

Maryborough Story Trail Funding Scheme Cultural & Performing Arts

= may involve this type of Media

1. All media conditional on request by donor and/or recipient.

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20 JANUARY 2016

ITEM NO: ORD 9.1

SMALL BUSINESS, MANUFACTURING & SERVICE INDUSTRY PORTFOLIO

COUNCIL REPORT

COUNCILLOR CHRIS LOFT

Report Period: September 2015 – December 2015

Community and Stakeholder Engagement

Discussions with: Bayside Transformations State and Federal Members Various Developers Various Small Business Owners and Startups Wide Bay Motor Park Planning Committee Potential proposer of a Solar Farm at Maryborough Various Businesses regarding parking in Maryborough Various discussions on Maryborough Market location FSG Community Organisation Bundaberg Fruit and Vegetable Growers (BFVG) CCIQ – Darren Bosley RDA – Scott Rowe Department of Local Government – Darren Foster Church of Christ SALT Committee USQ Queensland Fire Service Green Army State Development – Submarine Project Wide Bay Police Superintendent Attendance at: Fraser Coast Opportunities Events / Economic Pillar Group Meeting /

Board Meetings / AGM 2nd Sichuan International Travel Expo in Leshan Lunch with Tome Students Maryborough & Hervey Bay Chamber of Commerce Meetings/Events Tiaro District and Burrum District Chambers of Commerce Various Progress Association Meetings Community Chat – Maryborough Markets, Station Square Advancing Agriculture Meeting Prison Community Group Meeting Audit Committee Meeting Young Professionals Breakfast Business Tours – Omni Tuff, Kingston Rural Supplies Opening of Torbanlea Skate Park Fraser Coast Planning Scheme Drop‐in Session (Maryborough) &

Urangan Harbour Master Plan ‐ Stakeholder Workshop Stepping Black Business Seminar Launch of Cr Seymour's Book ‐ "Tangible Links” Fraser Coast Disability Achievement Awards

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Koala Consultative Committee Maryborough Chaplaincy Dinner Maryborough CBD Street Party Hervey Bay Neighbourhood Centre AGM and Community Connect UDIA Event – Development Lifecycle Riverside Christian College Awards Night RDA Economic Development Conference Business Startups – Federal Hotel Mock Student interviews with Xavier College Remembrance Day Function – Toogoom RSL Riverside Leaders Launch of Backyard Adventures Expo Launch of Relish Fraser Coast ‐ The Fraser Coast Food Story Community Grants Programme presentations Sister City Committee Meeting St James Lutheran College ‐ Year 12 Valedictory Service Various End of Year functions with Community Groups and businesses Infrastructure Construction Forum Sunbury Neighbourhood Watch Group Meeting “What's next for the Wide Bay” Function with Federal Members

Projects

Maryborough Industrial Estate Following approval of the Reconfiguration of Lot application tenders were called for Development Opportunities for the site with tenders closing on 10 November, 2015. No tenders were received during the formal tender process and accordingly Council is now investigating the next steps for the project. Original Maryborough Site Project Niche Environment and Heritage have now been commissioned to prepare the Archaeological Management Plan for the overall site in conjunction with Ruth Woods, Heritage Consultant and the Department of Environment and Heritage Protection. The preparation of Archaeological Management Plan is expected to be completed by February, 2016. Council is currently investigating possible development opportunities for the residential component with the state government. Small Business Solutions workshops Small Business Solutions (www. smallbusinesssolutions.qld.gov.au) has been developed specifically to help those in smaller set ups who want tried and tested solutions to their business issues. As mentor for the scheme Rod Richards of Richards Consulting has been running a number of workshops to assist specifically with building and marketing a small business. Upcoming Workshops scheduled are

Build a Better Business – March 2016; and

Master Marketing Class ‐ February 2016.

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Scitech Exhibition The second Scitech exhibition to be hosted in Maryborough City Hall opened on Saturday 14 November. Backyard Adventures features 17 interactive exhibits aimed at exploring the science behind every day experiences in the backyard. An opening night provided the opportunity for stakeholders and CBD businesses to preview the exhibition. Visitor feedback has been very positive. As of 10 January, a total of 2,381 people have visited the exhibition. 24% of these are visitors from outside the region. Despite a strong marketing campaign, attracting visitor interest has been challenging compared to the Explore‐a‐saurus exhibition. However budget expenditure has been kept to a minimum, utilising existing staff resources in order to maintain within project budget.

Services

Maryborough Marine Industry Precinct Fraser Coast Opportunities and Council are continuing work on sourcing a suitable developer. Wide Bay Industrial Estate Council continues to work with the owners of the Estate to attract businesses and investors. An extensive marketing campaign has been undertaken by the owners in an endeavour to highlight the opportunities the Estate provides. Development Approvals issued The following development approvals were received during 1 September 2015 to 31 December 2015: MCU‐151048 – Code Assessable – Service Station and Good and drink Outlet – 341 Alice Street, Maryborough MCU‐151052 – Impact Assessable – Relocatable Home Park – 174 Chapel Road, Nikenbah MCU‐151061 – Impact Assessable – Transport Depot – Mary Street, Maryborough MCU‐151068 – Code Assessable – Office – 263 Albert Street, Maryborough The following development approvals were issued during 1 September 2015 to 31 December 2015: MCU‐151005 – Code Assessable – Service Station – 123 Old Maryborough Road, Pialba MCU‐151042 – Impact Assessable – Food and Drink Outlet – 90 Chapel Road, Nikenbah MCU‐151043 – Code Assessable – Low Impact Industry – 7 Central Road, Tinana 513/3‐041090 – Impact Assessable – Combined MCU and ERA – Poultry Farming – 9 Lower Mountain Road, Nikenbah MCU‐151050 – Code Assessable – Home Based Business – 58 Waterview Drive, Dundowran Beach

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MCU‐151017 – Combined Impact Assessable and Preliminary approval – Relocatable Home Park (86 Dwelling House sites) – Iindah Road East, Tinana RECOMMENDATION: That the Small Business, Manufacturing & Service Industry Portfolio report be tabled. ATTACHMENTS: Nil

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ITEM NO: ORD 10.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO.1

WEDNESDAY, 20 JANUARY 2016

SUBJECT: OPEN RESOLUTIONS REGISTER – DECEMBER 2015 DIRECTORATE: OFFICE OF THE CEO RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond AUTHOR: ADMINISTRATION OFFICER DOC NO: #903213v72 1. PURPOSE The purpose of this report is to provide Council with an update on the status of outstanding

Council Resolutions and General Business. To avoid confusion and duplication, items in relation to Petitions and Questions on Notice do not form part of the Open Resolutions Register as they have their separate individual items on the Ordinary Agenda.

2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION N/A 3. PROPOSAL Attachment 1 provides details of the status of outstanding Council Resolutions and General

Business as at the reporting date. 4. FINANCIAL & RESOURCE IMPLICATIONS N/A 5. POLICY & LEGAL IMPLICATIONS N/A 6. CRITICAL DATES & IMPLEMENTATION N/A

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7. CONSULTATION N/A 8. CONCLUSION N/A 9. OFFICER’S RECOMMENDATION That the Open Resolutions Register – December 2015 report be received and noted. ATTACHMENT 1. DOCS#903217v79 ‐ Open Resolutions Register – December 2015

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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING

DECEMBER 2015

Responsible Officer

Action Request

Resolution Details Status

20 JANUARY 2016

ORDINARY MEETING RESOLUTIONS (OFFICERS’ REPORTS)

MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

Toni Souvlis

CP0901718

Ordinary Meeting No. 10 – 29 July 2015 (Minutes) #2874984 ORD 4.1 – Howard Sewerage RESOLUTION (O’Connell) That the Chief Executive Officer in conjunction with Wide Bay Water Corporation prepare a report investigating and outlining viable sewerage options for the township of Howard in preparedness for consideration in seeking State Government Funding for the project.

Carried Unanimously

Report to be presented to Wide Bay Water Board Meeting on 28 January 2016 and then forwarded to Council. Expected to be considered by Council at Ordinary Meeting #2 to be held 10 February 2016.

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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING

DECEMBER 2015

Responsible Officer

Action Request


20 JANUARY 2016

GENERAL BUSINESS

Toni Souvlis

CP0901755

FOR GENERAL BUSINESS ITEMS RAISED AS A QUESTION ON NOTICE ‐ REFER QUESTIONS ON NOTICE REGISTER – ITEM ORD 13.1 Ordinary Meeting No. 12 – 9 September 2015 (Minutes) #2875151 ORD 14.1 Existing Community Organisation Leases with Council RESOLUTION (Taylor/Garland) That the Chief Executive Officer be requested to prepare a report on existing community organisation leases with Council including, but not limited to:‐ 1. Cost estimates to rectify any building issues at the TS Krait site; 2. Options for co‐location and other sites for TS Krait; 1. Details on requests from other community organisations for premises; and 4. Undertake a cost benefit assessment on investing in developing a Community Hub to support

the growing need for community organisations. Carried Unanimously

Points 1, and 3 have been completed. The design concepts for Point 2 are in progress. Point 4 will commence following the approved design concepts.

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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING DECEMBER 2015

Responsible Officer

Action Request


20 JANUARY 2016

Toni Souvlis CP0901795

Ordinary Meeting No 15 – 9 November 2015 (Minutes) #2875317)

ORD 14.1 ‐Wild Bird Feeding on the Fraser Coast

RESOLUTION (Light/Loft)

Investigations for a wild bird feeding facility on the Fraser Coast, including permit requirements and commercial viability, be undertaken.

Carried Unanimously n

Report to be presented to Ordinary Meeting #2 on 10 February 2016

PUBLIC PARTICPATION ‐ NIL

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ITEM NO: ORD 10.2

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO.1


SUBJECT: SPORT & RECREATION CAPITAL ASSISTANCE GRANT DIRECTORATE: COMMUNITY & DEVELOPMENT RESPONSIBLE OFFICER: SENIOR RECREATION SERVICES OFFICER, Rob Searle AUTHOR: ADMINISTRATION OFFICER, Gen Perry DOC NO: #3042333 LINK TO CORPORATE / OPERATIONAL PLAN:

1. PURPOSE

The purpose of this report is to advise Council of the recommendations made by the Sport & Recreation Panel for the distribution of funding in Round One 2015/16 under this Scheme.

2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

The Assistance to Sport and Recreation Organisations for Capital Projects Policy (#1940171v6) was adopted at the Special Budget Meeting held 17 June 2015. Round One of the 2015/16 financial year under this Scheme was advertised in October 2015 and applications closed on 31 October 2015. 8 applications were received requesting over $113,704.50 in assistance with three organisations recommended to receive funding. A summary of all successful applications is contained in Attachment One of this report with unsuccessful application contained in Attachment Two.

Applications were assessed by a panel consisting of the following:

Rob Searle – Senior Recreation Services Officer FCRC

Gen Perry – Administration Officer, Community and Culture FCRC

Janine Pay – Advisor, Sport and Recreation Services, Department of National Parks, Sport and Racing

3. PROPOSAL It is proposed that Fraser Coast Regional Council provide the funds as specified in Attachment

One to the successful applicants to assist them with their specified project.

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4. FINANCIAL & RESOURCE IMPLICATIONS

The following budget amounts are included in the budget program for Round One:

Available Funding

Round One Granted

239.200 Maryborough Softball Association Inc.

$25,000 $14,310

239.200 Wide Bay Gymnastics Club Inc.

$25,000 $8,976.50

239.200 Maryborough Amateur Athletic Club Inc.

$25,000

$25,000

Total

$75,000

$48,286.50

5. POLICY & LEGAL IMPLICATIONS The relevant policies relating to this matter are the Fraser Coast Regional Council Assistance to

Sport and Recreation Organisations for Capital Projects Policy #1940171v6. All of the organisations recommended to receive funding completed the relevant application

forms and submitted the required documents as per the policy. Eligibility Criteria

Organisations must be incorporated under the Queensland Associations Incorporation Act 2009 and a copy of the Certificate of Incorporation must be enclosed with the application.

Capital budget funds are available as determined annually by Council and not for maintenance or operational expenses.

The sport or recreation organisation matches Council’s contribution at least dollar for dollar.

A copy of the organisation’s latest audited financial statement must be enclosed with the application.

Organisations must provide minutes from a general meeting that identifies the projects needs and approval to be carried out.

If the applicant organisation is not incorporated, a sponsoring organisation must be obtained. A copy of the sponsor’s Certificate of Incorporation must be enclosed together with a letter from the sponsor accepting financial responsibility for the project. A copy of the sponsoring organisation’s latest audited financial statement must also be enclosed with the application.

Organisations must be based within the Fraser Coast Regional Council Local Government area or their project must occur within this area.

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Grants will not be made retrospectively for any capital projects that have already commenced prior to funding being approved.

Grants will not be made for projects that are primarily for the benefit of an individual or for private use. Fraser Coast Regional Council will approve funding only if satisfied that the grant will be used for a purpose that is in the public interest.

Grants for the purpose of upgrading facilities leased from Council will not be made unless the applicant has sought prior permission from Council to undertake the project.

Types of grants that Council would consider include

Grants for the purpose of increasing playing space;

Grants for the purpose of increasing playing capacity;

Grants for the purpose of meeting compliance (sun safety, access, lighting, etc.)

Grants for the purpose of increasing participation of minority groups;

Grants for increasing the underlying infrastructure capacity (storage sheds, etc.).

PRIORITISATION OF SPORT AND RECREATION CAPITAL ASSISTANCE FUND A nominated panel will convene and projects will be considered and prioritised on the following basis: 1. The project is to be constructed on Council owned or managed land; 2. The organisation must either have an existing form of tenure or a Council resolution to enter

into a tenure arrangement;

3. There is an adopted master or management plan identifying the project as a priority or a Council resolution;

4. Confirmation of adequate external and/or organisation funding; 5. The organisation demonstrates it has the capacity to manage, construct and provide ongoing

maintenance of the proposed capital infrastructure; and 6. The need for the project is clearly demonstrated. The panel will then forward their recommendations to council for approval. The recommendations of the Fraser Coast Regional Council are final.

6. CRITICAL DATES & IMPLEMENTATION

Once approved by Council, letters will be sent to all organisations advising of the outcome of their applications. Payment of 50% of the capital funds to successful applicants will be made on commencement of the project. Payment of the remaining 50% of the capital funds will be made on completion of the project to ensure that Council’s investment results in a completed asset.

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7. CONSULTATION Staff included on the assessment panel have been consulted regarding the relevant projects. 8. CONCLUSION

8 applications were received for funding under the first round of the 2015/16 Sport & Recreation Capital Assistance Grant. Council’s Assessment Panel has assessed the applications in accordance with the relevant policy and 3 have been deemed successful, subject to Council approval.

The recommendations are made subject to the policy and in order to achieve maximum benefit

for the community reflecting an equitable geographic and sector spread. A summary of the panel’s recommendations for the successful grants are in Attachment One to

this report and unsuccessful applications are summarised in Attachment Two.

9. OFFICER’S RECOMMENDATION

That organisations receive the amount of funding specified in Attachment One of report DOCS

#3033548 as part of Council’s Sport & Recreation Capital Assistance Fund. ATTACHMENTS:

1. Summary of Panel’s Recommendations for successful grants ‐ #3033548 2. Summary of Panel’s Recommendations for unsuccessful grants ‐ #3033548

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ORD 10.2 – ATTACHMENT 1 Summary of Panel’s Recommendations for successful grants

Summary of Panel’s Recommendations for successful project applications

ORGANISATION COMMUNITY PROJECT

APPLICANT (INKIND & MONETARY)

AMOUNT REQUESTED

AMOUNT RECOMMENDED (inc GST)

1

Maryborough Softball Association Inc.

Softball Maryborough Facility Upgrade

$116,900 $14,310 $14,310

Recommend funding this project to upgrade and will include:

new separate male, female and disabled toilets

separate change rooms for male and female players and male and female umpires

2

Wide Bay Gymnastics Club Inc.

Critical equipment required

$8976.50 $8976.50 $8976.50

Recommend funding this project which will allow the club to upgrade and purchase new equipment for its member’s development and safety. The equipment will last 10 years and will serve many gymnasts of the club. It will assist in hosting competitions, bringing visitors to Hervey Bay. Due to the longevity of this equipment, it will continue to serve gymnasts for the next 10‐20 years.

3

Maryborough Amateur Athletic Club Inc.

Expanding and Upgrading Synthetic Surface

$37,123 $25,000 $25,000

Recommend funding to expand and upgrade the current synthetic surfaces on the high jump run area (120m2) and long jump run area (145m2)

Total funding allocated $48,286.50

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ORD 10.2 – ATTACHMENT 2

Summary of Panel’s Recommendations for unsuccessful grants

Summary of Panel’s Recommendations for unsuccessful project applications ORGANISATION PROJECT/ACTIVITY AMOUNT REQUESTED

River Heads Progress Association Inc.

Develop Local Teams $3,600

Not recommended for funding as this project doesn’t fit within the guidelines.

Hervey Bay Croquet & Mallet Sports Club Inc.

Installation of Lights $23,600

Not recommended for funding as the project already has FCRC and RSL current funding and is not finalized.

Maryborough Gymsports Inc.

Kitchen facility upgrade, white goods replacement and floor refurbishment

$4,918

Not recommended for funding as the application was incomplete.

Hervey Bay Hockey Association Inc.

Synthetic Turf Lighting Upgrade $3,300

Not recommended for funding as the application was incomplete.

Hervey Bay & District Tennis Association Inc.

Resurfacing of Car Park $25,000

Not recommended for funding as it doesn’t meet the guidelines of 50/50 funding.

Red Hot Chilli Rollers Inc.

Expansion of League $5,000

Not recommended for funding as the project is not capital and doesn’t meet the guidelines.

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ITEM NO: ORD 10.3

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1


SUBJECT: YOUTH AND COMMUNITY DEVELOPMENT GRANTS

(PROJECT ROUND) 2015/16 DIRECTORATE: COMMUNITY AND DEVELOPMENT RESPONSIBLE OFFICER: LISA STEPHENSON – ACTING EXECUTIVE MANAGER – COMMUNITY &

CULTURE AUTHOR: MELISSA DOWER ‐ SENIOR YOUTH AND COMMUNITY DEVELOPMENT

OFFICER DOC NO: #3050314 LINK TO CORPORATE / OPERATIONAL PLAN:

1. PURPOSE This report is to inform Council of the recommendations made by the Youth and Community

Development Grants Assessment Panel for the allocation of funding for Project Round 2015/16. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION The Youth and Community Development Grants commenced in 2012 and supports various

activities and projects that promote youth and community participation on the Fraser Coast. This year the first funding round includes new projects to be scheduled between January 2016 and June 2016.

Council advertised in September 2015 seeking nominations from community groups and not for profit organisations for proposed projects. Twelve (12) nominations were received and have been assessed by the panel against the eligibility criteria as follows: The grant proposal must demonstrate how they will address social disadvantage through improving quality of life for people in need. A grant of up to $5,000 is available for community groups or organisations to plan and provide a new project.

Applications were assessed by a panel consisting of the following:

Cr George Seymour

Melissa Dower – Senior Community Development Officer

Kieren Stoneley – Youth and Community Development Officer

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Refer to Attachment 1 and 2 for full details of the submissions received.

3. PROPOSAL It is proposed that Fraser Coast Regional Council provide funds as specified in Attachment 1 to

the successful applicants to assist them with their specified project.

4. FINANCIAL & RESOURCE IMPLICATIONS The 2015/16 Youth and Community Development Grants budget program includes the funds as

follows;

Funds Available 2015/2016

Out of Round to date 2015/16

Current Round (Project Round) Funds Allocated

Regional Funds Allocated

Remaining Funds

$35,150

$1,250

$1,900

$0

$33,250

5. POLICY & LEGAL IMPLICATION The recommendations are made subject to the Community Grants Scheme Policy in order to

achieve maximum benefit for the community reflecting an equitable geographic and sector spread.

6. CRITICAL DATES & IMPLEMENTATION Projects considered under this Project grant round must be completed within the applicants’

specified dates. Once approved by Council, letters will be issued to all applicants advising of the outcome of their submissions. Successful applicants will receive information packs detailing the rules and requirements under the Scheme such as; acknowledging Council, and acquittal of the funds within six weeks of completion.

7. CONSULTATION Executive Manager – Community & Culture Youth and Community Development Officer

Administration Officer – Community & Culture

8. CONCLUSION

Twelve (12) funding applications were received for the first project round of the 2015/16 Youth and Community Development Grant program. Council’s Assessment Panel has assessed the applications in accordance with the relevant policy and Maryborough Neighbourhood Centre been deemed eligible for partial funding, subject to Council approval.

A summary of the panel’s recommendations for the successful grants are in Attachment 1 to

this report and unsuccessful applications are summarised in Attachment 2.

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9. OFFICER’S RECOMMENDATION That Maryborough Neighbourhood Centre receives $1,900 towards the Explosion of Asian

Cultures project specified in Attachment One of report DOCS #3050314 as part of Youth and Community Development Grants.

ATTACHMENT: 1. Summary of Panel’s Recommendations for Successful Grants 2. Summary of Panel’s Recommendations for Unsuccessful Grants

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ORD 10.3 ‐– ATTACHMENT 1 Summary of Panel’s Recommendations for Successful Project Applications

ORGANISATION COMMUNITY

PROJECT APPLICANT (INKIND & MONETARY)

AMOUNT REQUESTED

AMOUNT RECOMMENDED

(inc GST)

Maryborough Neighbourhood Centre

An Explosion of Asian Cultures

$5,000 $1,900

Recommend partly funding this project which will enhance the Harmony Week activities and celebrate a diverse range of multicultural communities. The applicant will work cooperatively with other local multicultural community groups to ensure that their cultures and traditions are celebrated.

Total funding allocated $1,900

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ORD 10.3 – ATTACHMENT 2 Summary of Panel’s Recommendations for Unsuccessful Project Applications

ORGANISATION PROJECT/ACTIVITY AMOUNT REQUESTED

Hervey Bay Christian Ministers Association

Youth Trek Building Bridges Project $3,200

Not recommended for funding. The applicant is requesting funding for Hervey bay primary school students to be transported to Riverside College to partake in the Youth Trek Building Bridges program. The applicant is also seeking camping resources.

Australia Red Cross Transport Support Project ‐ Community Partnership Program

$5,000

Not recommended for funding. The applicant is requesting 93 weekly bus passes be made available to 30 participants of Community Partnership Program over the period of January – June 2016.

Parents and Citizens Association Torbanlea State School

Fun Friends Program $1,700

Not recommended for funding. The applicant is requesting funds to assist staff in learning a new program to support children with coping strategies and dealing with anger. The applicant is also requesting funds for learning resources and a laptop.

Maryborough Aboriginal Corporation for Housing & Cultural Development

Community Focused Employment Project $5,000

Not recommended for funding as it does not meet the criteria. The applicant is requesting funds to cover employee wages. The panel will encourage them to apply for NAIDOC Week grants or sponsorship as this project is a great Social Enterprise opportunity.

Community Lifestyle Agency

Planning for your plans – NDIS Preparation

$3,500

Not recommended for funding. The applicant is requesting funds to assist clients in planning and preparing for the National Disability Insurance Scheme. The panel will forward details of the NDIS Coordinator to the applicant for potential partnership to deliver this program.

Burrum District Community Australia Zoo Excursion $4,589

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Centre

Not recommended for funding. The applicant is requesting funds for a group of young people to go the Australia Zoo. The panel will encourage applicant to consider applying for a National Youth Week Grant

YouthTrek@Riverside Youth Trek Clothing $5,000

Not recommended for funding. The applicant is requesting funds to supply boots and clothing for participants of program. The panel will encourage applicant to consider seeking corporate or community sponsorship

Maryborough Baptist Church Little Treasures Day Care – Granville $4,900

Not recommended for funding. The applicant is requesting funds to start up a day care play group. The panel will refer any early childhood grants to applicant for their consideration.

RSL Care Still Beautiful Project

$5,000

Not recommended for funding. The applicant is requesting funds to design a calendar. The panel will recommend applicant apply for a Seniors Week – Youth and Community Development Grant or other various external grants.

Maryborough Softball Buthculla Day ‐ Fraser Coast Indigenous Women’s’ and Girls Softball and Health Promotion Carnival

$2,500

Not recommended for funding. The applicant is requesting funds to host a Fraser Coast Indigenous Women’s’ and Girls Softball and Health Promotion Carnival. The panel will encourage them to apply for NAIDOC Week grants.

Hervey Bay Council for the Arts

Harmony Week Cultural Experience $3,000

Not recommended for funding. The applicant is requesting funds to pay for 10 presenters and consumables. This project is receiving alternative funding from Council from the Community Events Grant Scheme. The panel will encourage them to apply for Harmony Day Grants.

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ITEM NO: ORD 10.4


WEDNESDAY 20 JANUARY 2016

SUBJECT: COUNCIL POLICY REVIEW DIRECTORATE: OFFICE OF CHIEF EXECUTIVE OFFICER RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond AUTHOR: ORGANISATIONAL DEVELOPMENT SUPPORT OFFICER – Caroline Lynch DOC NO: #3049359

1. PURPOSE

The purpose of this report is to seek Council’s adoption of amended Council policies and approval to repeal Council policies that have been superseded.


Council policies must be reviewed on a regular basis to ensure relevance and consistency with best practice, strategic directions and changes to legislation.

3. PROPOSAL

Council officers have conducted a review of assigned Council policies. The following table identifies new policies requiring adoption and superseded policies to be repealed. The officers’ reasons for such action are also detailed in the table.

Area Policy Name DOC No Reason for Policy Change: New/Amend/Repeal

Corporate Business

Land/Lease Assistance for Not for Profit Incorporated Community Groups

#3033559 NEW: The title of the policy has been changed from Land/Lease Assistance for Community Groups (Sport, Recreation, Arts & Culture and Community Groups) to Land/Lease Assistance for Not for Profit Incorporated Community Groups. The policy was previously the responsibility of Community but has been moved to the Corporate Business Department. The period of the lease has been amended, which is now as below:‐ “the period of the lease (or alternate) agreement shall be not greater than ten (10) years with any options to extend the lease period to be at Council’s sole discretion.” A written application is now required, rather than an application form, with no application fee.

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Community Land/Lease Assistance for Community Groups (Sport, Recreation, Arts & Culture and Community Groups)

#837335

REPEAL: Superseded by Corporate Business Department Land/Lease Assistance for Not for Profit Incorporated Community Groups DOC# 3033559.

4. FINANCIAL & RESOURCE IMPLICATIONS N/A 5. POLICY & LEGAL IMPLICATIONS The new and amended policies and policies to be repealed as identified within the table above,

upon adoption or repeal, will be updated in or removed from Council’s policy register. 6. CRITICAL DATES & IMPLEMENTATION N/A 7. CONSULTATION

Consultation has taken place with relevant Directors, Managers and Council officers appropriate to each policy.

8. CONCLUSION The table contains Fraser Coast Regional Council policies that have been reviewed and the

recommendations endorsed by the Executive Management Team. These policies need to be formally adopted or repealed by Council in the interests of maintaining effective governance.


That Council adopts the new policies and approves the repeal of superseded Policies as identified in the table below:


Corporate Business

Land/Lease Assistance for Not for Profit Incorporated Community Groups

#3033559 NEW: The title of the policy has been changed from Land/Lease Assistance for Community Groups (Sport, Recreation, Arts & Culture and Community Groups) to Land/Lease Assistance for Not for Profit Incorporated Community Groups. The policy was previously the responsibility of Community but has been moved to the Corporate Business Department. The period of the lease has been amended, which is now as below:‐ “the period of the lease (or alternate) agreement shall be not greater than ten (10) years with any options to extend the lease period to be at Council’s sole discretion.” A written application is now required, rather than an application form, with no application fee.

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Community Land/Lease Assistance for Community Groups (Sport, Recreation, Arts & Culture and Community Groups)

#837335

REPEAL: Superseded by Corporate Business Department Land/Lease Assistance for Not for Profit Incorporated Community Groups DOC# 3033559.

ATTACHMENTS: New Policies: 1. DOC# 3033559 ‐ Land/Lease Assistance for Not for Profit Incorporated Community Groups Policy Policies for Repeal: 2. DOC #837335 ‐ Land/Lease Assistance for Community Groups (Sport, Recreation, Arts

& Culture and Community Groups) Policy

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Policy Title: LAND/LEASE ASSISTANCE FOR NOT FOR PROFIT INCORPORATED COMMUNITY GROUPS

Policy Subject: Community Leasing

Policy No: #3033559

Directorate: Organisational Services

Department: Corporate Business

Section:

Responsible Officer: Executive Manager ‐ Corporate Business

Authorised by: Director Organisational Services

Adopted Date: TBA

Review Date: 23/10/15

Amended Date:

OBJECTIVE: To ensure a planned and viable approach to the future occupation and development of Council owned and controlled land by not for profit, incorporated community organisations including Sporting & Recreational, Arts & Culture, Welfare & Charitable, Emergency and Educational groups throughout the Fraser Coast region, achieving equity and consistency in dealing with Groups in:

the planning of future facilities and upgrading existing infrastructure;

the allocation of land for designated purposes;

encouraging multi‐use of facilities by groups; and

assisting to ensure the financial and operational viability are possible for the clubs and groups seeking tenure.

POLICY: This policy will assist local not‐for‐profit incorporated community groups to obtain suitable land leases for the development of infrastructure and facilities in accordance with the group’s objectives, subject to: (a) any applicable adopted strategies, masterplans, policy, planning scheme and any other relevant

document; (b) compliance with the overall requirements of this Land / Lease Assistance for Community Groups

Policy (c) suitable land and/or resources being available

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1. APPLICATION: ALLOCATION OF LANDS This Policy shall apply to all applications for occupation of Council owned, controlled or administered land for community uses. Meeting the requirements of this Policy shall be a prerequisite for the assessment process. 1.1 GENERAL CRITERIA The purpose of a lease (or other land tenure arrangement) is to:

provide security of tenure to local community organisations which propose to develop and promote a particular discipline or activity;

to assist in the overall capital development and promotion of community facilities in the Fraser Coast region and/or for its residents.

In general, the period of the lease (or alternate) agreement shall be not greater than ten (10)

years with any options to extend the lease period to be at Council’s sole discretion. 1.2 ELIGIBILITY All applicants will be required to Incorporate in terms of the Associations Incorporation Act 1981

and Regulations 1982 (as amended) and forward a written application, addressing the following prior to a lease or other form of tenure being considered or granted.

In determining applications for leases on Council controlled land, the following will be

considered: (a) That a demonstrated need is established that is not currently able to be met via an existing

facility or land;

(b) Proposals must be consistent with Council priorities and directions for facility development. Therefore the extent to which the proposal is compatible with any applicable adopted strategies, plans, masterplans, policy, planning scheme and any other relevant approved planning documentation of Council will be considered;

(c) Applicants must be able to demonstrate broad community benefit for the life of the lease; (d) Priority will be given to community groups which share (multiple usage) facilities and seek

to maximise resource utilisation through the development of multi‐purpose facilities and management policies;

(e) Priority will be given to community groups which demonstrate a commitment to shared

use by way of the formal agreements for shared usage and/or management of the facility and endorsed by Council;

(f) Demonstrated capacity to perform with respect to development and maintenance of

facilities. Specific performance objectives are to be negotiated with applicants for

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inclusion within lease agreements where appropriate. For example, buildings and site layouts must be in accordance with Australian standards for buildings, accessibility and safety. Designs for new facilities, including grounds, buildings and irrigation, should be prepared by suitably qualified professionals. Signage should be in accordance with Council’s approved signage manual designs, where they exist;

(g) A priority will be granted to groups that demonstrate and encourage broad community

participation and develop opportunities for both senior and junior participation, promote gender balance and/or disability access and promotion of use;

(h) Provision of evidence of Public Liability Insurance to Council requirements; (i) Suitability and appropriateness of the site / land to accommodate the proposed activity,

including reference to appropriate Town Planning legislation / advice; (j) Where a site has heritage, environmental or cultural value, the group must be able to

demonstrate that: i. they have the ability to upgrade existing facilities and meet all relevant standards

ii. they have the ability to restore / maintain heritage values according to standards and regulations

iii. they have the ability to meet safety standards iv. they will create / maintain access to other groups or the general public In these instances, Expressions of Interest or Tenders may be called by Council to best fit

the site to any one or several groups. 1.3 INELIGIBLE ORGANISATIONS FOR A COMMUNITY LEASE Ineligible organisations will include the following:

1) Organisations which are not incorporated and/or do not have adequate public liability coverage in place;

2) Organisations where there is another primary funding source (eg: State or Federal recurrent funding);

2) Where organisational funding is provided to a group for rental costs by any source; 3) Where there is significant affiliation with a substantial parent organisation that provides

recurrent funding; and / or 4) Churches, Schools and their directly associated bodies. NOTE: These groups may approach Council with a view to negotiating a lease of Council land on a

commercial basis, provided there is no conflict with the Local Government Act and Regulations, The Land Act or Council policies.

1.4 TERM OF LEASE / AGREEMENT TO OCCUPY Council wishes to encourage the development of recreation, arts & culture, sport and

community facilities and services that meet the diverse and changing needs of residents of the Fraser Coast Regional Council area. Whilst ensuring security of tenure, Council also wishes to ensure that facilities and provisions continue to respond to future needs.

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Generally, Council is unwilling to grant long term leases in other than the most extraordinary of circumstances, however may accept representations for longer leases. The granting of longer term leases will be at the sole discretion of Council.

Standard lease terms for recreation, arts & culture, sport and community uses are indicated as

follows:

Crown Reserves: up to maximum of 10 years.

Council Freehold Properties: up to maximum of 10 years.

Other Council Controlled Land: maximum of 10 years dependent upon Council tenure

Approval of a standard lease term is dependent upon applicants responding to the criteria

referred to in this Policy. Council retains the right to negotiate shorter lease terms where criteria are not met or in other

circumstances considered appropriate by Council. 1.5 LEASE CONDITIONS In general the following lease conditions shall apply:‐ 1) costs associated with obtaining relevant approvals and the preparation and registration of

the lease agreement shall be the responsibility of the Lessee including but not limited to, development approval, legal and survey fees;

2) performance objectives shall be applied and incorporated within lease documentation. 3) unless agreed by Council because of special circumstances, occupation and development

of land leased to a community group shall commence within twelve (12) months following the execution of the tenure agreement (lease or similar);

4) applications on Crown / Trust Land (Reserves) are subject to State Government

endorsement / approval including Native Title considerations, and may be subject to preparation and approval of a Management Plan as per State Government guidelines for use of Trust Land at the cost of the applicant;

5) all leases will include a clause requiring groups to consider and respond to WPH&S

Australian Standards and will include a clause prohibiting smoking in any Council buildings; 6) the commencement date for all new leases shall be twelve (12) months from Council’s

approval of the allocation of the land, or upon signing of the lease by the community group, whichever is sooner. Unless a formal lease document is executed within twelve (12) months of Council approval of the allocation of land, the proposal will be considered to have lapsed and use of the nominated area may be offered to an alternate group, unless Council deems it appropriate to continue existing negotiations;

7) qualifying groups may seek Council’s consideration of renewal of a lease up to twelve (12)

months prior to the expiry of such a lease. However, any offer to renew an existing lease will be at Council’s sole discretion;

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8) Council reserves the right to vary lease fees, insurance cover limits and other costs over

the life of any lease, in accordance with changes to Council policies, land values and insurance increases that will occur from time to time. If Council intends to vary any conditions, twelve (12) months notice will be given to groups of intention to vary the conditions.

NOTE: Should costs become prohibitive for the sustainable operation of a group, the

group shall notify Council within three (3) months of receipt of Council’s notification of increased costs, that they wish to terminate the lease. This notification to Council must be in writing;

9) at the time of expiration of the lease, the removal of any non‐fixed assets constructed on

leased land shall be approved only if agreed upon at time of entering lease or at time of construction and upon proof of ownership. If Council has contributed to the costs of the asset or its construction, Council’s contribution will be taken into account upon the request for removal of asset by the group;

10) unless otherwise approved by Council, Council’s standard lease document for community

groups will be used, and all registered conditions within the lease document will be applicable;

11) annual lease fees (rental) shall be applied as set out in the following schedule:

Rental Calculation Schedule

Category Amount Classification

A $1.00 Community Centres managed by an incorporated group.

Sporting & Recreational Clubs/Associations for Juniors and/or Seniors;

Emergency Service Groups; Not for profit Educational organisations;

Welfare and charitable organisations that are substantially self‐funded.

B 50%(X) Not for profit Incorporated Clubs with a permanent liquor license

C 100%(X) Not for Profit Incorporated Clubs with gaming machines, Government.

“X” shall be the market rent or an amount based on an estimate of the unimproved capital value

of the land (rateable value) and an annual rental calculated at 8% of that value. Council will determine which of the above is to apply at its sole discretion.

The only exceptions when applying the above calculation for rent will be where Council has

taken a head lease over land (eg. Crown / Trust Land – Reserve) on specified terms and conditions and can only sublet that land to a specific community group on those terms and conditions.

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Should changes to group’s circumstances effect the category of rental applied, it is the group’s responsibility to notify Council immediately in writing.

1.6 ASSESSMENT Applicants for large facility developments on leased land are advised that the planning stages

could extend for several years, depending on which of the following project phases are required:

Master Plan development for site

Management Plan development (Details how project will be managed and facility once developed)

Cash Flow projections for facility

Regulatory approvals (Town Planning, building etc)

Construction phase Applications will be assessed on the basis of eligibility criteria described in this policy.

Recommendations will be made by the Senior Property Officer and approved by Council’s Executive for endorsement at an Ordinary Meeting of Council.

The Fraser Coast Regional Council reserves the right from year to year to identify priority areas

for funding consistent with the broad strategic directions and policies endorsed by Council. It is essential that clubs and groups seeking assistance from Council for land tenure provide as much information as possible and have undertaken the planning and collected the information requested above.

Non compliance with any of the eligibility criteria requested will cause delays and the process of

assessment cannot continue until all information is supplied. Philosophy Achieving equity and consistency in decision‐making and negotiations whilst dealing with non‐for‐profit community and recreation groups. Role Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City. Authorities & Responsibilities The Senior Property Officer will receive applications and convene selection meetings to present recommendations to the Fraser Coast Regional Council arising from all eligible applications. Scope and Activities This policy covers all requests to Council from not for profit community, social, sporting, recreational, service clubs, arts & cultural groups, emergency services groups, educational groups and environmental groups for lease of Council land and/or facilities. Reporting Standards

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The status of applications and requests will be reported as requested by Council or otherwise as each application is processed, as per policy. RELATED LEGISLATION: The Land Act (Qld) Incorporations Act (Federal) The Local Government Act (Qld) and Regulations The Integrated Planning Act (Qld) The Native Title Act The Cultural Heritage Act RELATED DOCUMENTS (LOCAL LAWS, POLICIES, DELEGATIONS, ETC): Fraser Coast Planning Scheme Donations & Concessions to Community Groups, Welfare and Sporting Bodies Policy Annual Revenue Statement ‐ Rates, Charges and Development Fees Concessions (Community Groups)

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Policy Title: LAND/LEASE ASSISTANCE FOR COMMUNITY GROUPS (SPORT, RECREATION, ARTS & CULTURE AND COMMUNITY GROUPS)

Policy Subject: Community Policy No: #837335v2

Directorate: Community Services Department: Community & Culture Section:

Responsible Officer: Executive Manager - Community & Culture Authorised by: Director Community Services

Adopted Date: 16/04/08 Review Date: 08/08/12 Amended Date:

OBJECTIVE: Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City achieving equity and consistency in dealing with Groups in: the planning of future facilities and upgrading existing infrastructure; the allocation of land for designated purposes; encouraging multi-use of facilities by groups; and assisting to ensure the financial and operational viability are possible for the clubs

and groups seeking tenure. POLICY: This policy will assist local Incorporated groups to obtain suitable land leases for the development of infrastructure and facilities in accordance with the group’s objectives, subject to: (a) Council’s adopted Recreation, Sport and Open Space strategies and Facilities Plans as

well as Reserve Master Plans; (b) compliance with the overall requirements of this Land / Lease Assistance for

Community Groups Policy and associated Application Forms A and B; (c) suitable land and/or financial resources being available; and (d) land reviews as conducted by Council from time to time.

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1. APPLICATION: ALLOCATION OF LANDS This Policy shall apply to all applications for occupation of Council owned, controlled or administered land for recreation, arts and culture, sport and community uses. The application process is a two stage process. The Expression of Interest Application Form Part A shall be completed first. This form will be considered by Council’s Land Management Group and successful applicants will then be invited to submit the Application Form Part B. Meeting the requirements of this Policy as outlined in Application Form A shall be a prerequisite for stage 1 of the assessment process. 1.1 GENERAL CRITERIA The purpose of a lease (or other land tenure arrangement) is to: provide security of tenure to local recreation, arts & cultural, sporting and

community organisations which propose to develop and promote a particular discipline or activity;

to assist in the overall capital development and promotion of recreation, arts &

culture, sport and community facilities in the Fraser Coast Regional Council and/or for its residents.

In general, the period of the lease (or alternate) agreement shall be not greater than

twenty (20) years with any options to extend the lease to be at Council’s sole discretion. Consideration will also be dependent upon restrictions of tenure placed on Council under the IPA Legislation.

1.2 ELIGIBILITY All applicants will be required to Incorporate in terms of the Associations

Incorporation Act 1981 and Regulations 1982 (as amended) and complete Application Form Part A and, upon invitation Application Form Part B, prior to a lease or other form of tenure being considered or granted. An application fee will be payable with submission of Application Form B. This application fee will be reimbursed if suitable land has not been located by Council within twelve (12) months of receipt of a correctly submitted Form Part B application.

Groups that are offered land approved by Council and refuse to take up tenure,

automatically forfeit their full application fee refund. Groups that withdraw from the application process prior to being offered land forfeit 50% of their application fee refund.

In determining applications for leases on Council controlled land, the following will be

considered: (a) That a demonstrated need is established that is not currently able to be met via

an existing facility or land;

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(b) Proposals must be consistent with Council priorities and directions for facility

development. Therefore the extent to which the proposal is compatible with the Council’s Recreation, Sport and Open Space strategies, Council’s Sport’s Facility Plans, Council’s Social Plans and any other relevant approved planning documentation of Council will be considered;

(c) Applicants must be able to demonstrate broad community benefit for the life of the lease;

(d) Priority will be given to recreation, arts & culture, sporting and community

groups which share (multiple usage) facilities and seek to maximise resource utilisation through the development of multi-purpose facilities and management policies;

(e) Priority will be given to recreation, arts & culture, sporting and community

groups which demonstrate a commitment to shared use by way of the formal agreements for shared usage and/or management of the facility and endorsed by Council;

(f) Demonstrated capacity to perform with respect to development and

maintenance of facilities. Specific performance objectives are to be negotiated with applicants for inclusion within lease agreements where appropriate. For example, buildings and site layouts must be in accordance with Australian standards for buildings, accessibility and safety. Designs for new facilities, including grounds, buildings and irrigation, should be prepared by suitably qualified designers. Signage should be in accordance with Council’s approved signage manual designs, where they exist;

(g) A priority will be granted to groups that demonstrate and encourage broad

community participation and develop opportunities for both senior and junior participation, promote gender balance and/or disability access and promotion of use;

(h) Provision of evidence of Public Liability Insurance to Council requirements; (i) Suitability and appropriateness of the site / land to accommodate the proposed

activity, including reference to appropriate Town Planning legislation / advice; (j) Where a site has heritage, environmental or cultural value, the group must be

able to demonstrate that: i. they have the ability to upgrade existing facilities and meet all relevant

standards ii. they have the ability to restore / maintain heritage values according to

standards and regulations iii. they have the ability to meet safety standards iv. they will create / maintain access to other groups or the general public In these instances, Expressions of Interest or Tenders may be called by Council

to best fit the site to any one or several groups.

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1.3 INELIGIBLE ORGANISATIONS FOR A COMMUNITY LEASE Ineligible organisations will include the following: 1) Organisations where there is another primary funding source (eg:

State or Federal recurrent funding); 2) Where organisational funding is provided to a group for rental costs by

any source; 3) Where there is significant affiliation with a substantial parent

organisation that provides recurrent funding; and / or 4) Churches, Schools and their directly associated bodies. NOTE: These groups may approach Council with a view to negotiating a

lease of Council land on a commercial basis, provided there is no conflict with the Lands Act and policies.

1.4 TERM OF LEASE / AGREEMENT TO OCCUPY Council wishes to encourage the development of recreation, arts & culture, sport and

community facilities and services that meet the diverse and changing needs of residents of the Fraser Coast Regional Council area. Whilst ensuring security of tenure, Council also wishes to ensure that facilities and provisions continue to respond to future needs.

Generally, Council is unwilling to grant long term leases in other than the most

extraordinary of circumstances. Standard lease terms for recreation, arts & culture, sport and community uses are

indicated as follows: Crown Reserves: up to maximum of 20 years. Council Freehold Properties: up to maximum of 20 years. Other Council Controlled Land: maximum of 20 years dependent upon

Council tenure Approval of a standard lease term is dependent upon applicants responding to the

criteria outlined in Form Part A and Form Part B as referred to in this Policy. Council retains the right to negotiate shorter lease terms where criteria are not met

or in other circumstances considered appropriate by Council. 1.5 LEASE/PERMIT CONDITIONS In general the following lease conditions shall apply:- 1) costs associated with the preparation of the lease agreement shall be the

responsibility of the Lessee including but not limited to, legal and survey fees; 2) performance objectives shall be applied and incorporated within lease

documentation. Performance criteria shall be detailed under the Management Plan requirements of Application Form B;

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3) unless agreed by Council because of special circumstances, occupation and

development of land leased to a community group shall commence within twelve (12) months following the execution of the tenure agreement (lease or similar);

4) applications on Crown / Trust Land (Reserves) are subject to State Government

endorsement / approval including Native Title considerations, and may be subject to preparation and approval of a Management Plan as per State Government guidelines for secondary use of Trust Land at the cost of the applicant;

5) all leases will include a clause requiring groups to consider and respond to

WPH&S Australian Standards and will include a clause prohibiting smoking in any Council buildings;

6) An application fee will be payable to the Fraser Coast Regional Council only

after the invitation to proceed with the Application Form Part B has been made by Council. If no suitable land is located by Council within twelve (12) months of receipt of the application fee, the fee will be refunded to the group. The Application Fee will be set in accordance with Council’s adopted schedule of fees and charges;

7) a time limit for the establishment and execution of a lease shall apply. Unless a

formal lease document is executed within twelve (12) months of Council approval of the allocation of land, the proposal will be considered to have lapsed and use of the nominated area may be offered to an alternate group, unless Council deems it appropriate to continue existing negotiations;

8) the commencement date for all new leases shall be twelve (12) months from

Council’s approval of the allocation of the land, or upon signing of the lease by the community group, whichever is sooner;

9) qualifying groups may seek Council’s consideration of renewal of a lease up to

twelve (12) months prior to the expiry of such a lease. However, any option to renew an existing lease will be at Council’s sole discretion;

10) Council reserves the right to vary rent, insurance cover limits and other costs

over the life of any lease, in accordance with changes to policies, land values and cost of living increases that will occur from time to time. If Council intends to vary any conditions, twelve (12) months notice will be given to groups of intention to vary the conditions.

NOTE: Should costs become prohibitive for the sustainable operation of a

group, the group shall notify Council within three (3) months of receipt of Council’s notification of increased costs, that they wish to terminate the lease. This notification to Council must be in writing;

11) at the time of expiration of the lease, the removal of any non-fixed assets

constructed on leased land shall be approved only if agreed upon at time of entering lease or at time of construction and upon proof of ownership. If Council has contributed to the costs of the asset or its construction, Council’s contribution will be taken into account upon the request for removal of asset by the group;

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12) annual lease fees (rental) shall be applied as set out in the following schedule:

Rental Calculation Schedule

Category Amount Classification

A $1.00 Community Centres owned by Council & managed by an incorporated group. Clubs/Associations for Juniors and/or Seniors; Emergency Service Groups; Schools; Welfare and charitable organisations that are substantially self-funded.

B 50%(X) Clubs with a permanent liquor license

C 100%(X) Clubs with gaming machines, Government, other bodies

“X” shall be the amount set by Council based on an estimate of the unimproved

capital value of the land (rateable value) and an annual rental calculated at 8% of that value.

In all cases, except Category A, rental defaults to the higher category or calculation. The only exceptions when applying the above calculation for rent will be where

Council has taken a head lease over land (eg. Crown / Trust Land – Reserve) on specified terms and conditions and can only sublet that land to a specific community group on those terms and conditions.

Should changes to group’s circumstances effect the category of rental applied, it is

the group’s responsibility to notify Council immediately in writing. 1.6 ASSESSMENT Applicants for large projects are advised that the planning stages could extend from

between 3-5 years including all of the following project phases that are required: Master Plan development for site Management Plan development (Details how project will be managed and

facility once developed) Cash Flow projections for facility Regulatory approvals (Town Planning, building etc) Construction phase

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Once all information has been provided, applications will be assessed by Council staff,

comprising three (3) senior Council staff. Applications will be assessed on the basis of eligibility criteria described in this policy. Recommendations will be made by the group to Council for endorsement.

The Fraser Coast Regional Council reserves the right from year to year to identify

priority areas for funding consistent with the broad strategic directions and policies endorsed by Council. It is essential that clubs and groups seeking assistance from Council for land tenure provide as much information as possible and have undertaken the planning and collected the information requested in Application Form Part A and Part B of this process.

Non compliance with any of the eligibility criteria requested will mean

delays in assessment and the process of assessment cannot continue until all information is supplied.

Philosophy Achieving equity and consistency in decision-making and negotiations whilst dealing with non-for-profit community and recreation groups. Role Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City. Authorities & Responsibilities The Director Community Services, Executive Manager Community & Culture and Executive Manager Recreation & Open Space will receive applications and convene selection meetings to present recommendations to the Fraser Coast Regional Council arising from all eligible applications. These staff shall work with Council’s Property Manager and any other Council staff as required from time to time to provide information for negotiations. Scope and Activities This policy covers all requests to Council from community, social, sporting, recreational, service clubs, arts & cultural groups and environmental groups for use, lease or purchase of land and facilities. Reporting Standards The status of applications and requests will be reported as requested by Council or otherwise as each application is processed, as per policy. Relationships This Policy should be read in conjunction with any adopted Council Recreation, Sport and Open Space strategies, Council’s Sport’s Facility Plans, Council’s Social Plans and any other relevant approved planning documentation of Council.

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HEAD OF POWER: - RELATED LEGISLATION: Lands Act (Qld) Incorporations Act (Federal) Local Government Act (Qld) RELATED DOCUMENTS (LOCAL LAWS, POLICIES, DELEGATIONS, ETC): Donations & Concessions to Community Groups, Welfare and Sporting Bodies Policy Annual Revenue Statement - Rates, Charges and Development Fees Concessions (Community Groups) Arts & Cultural Development Policy Application Forms Part A and Part B. ATTACHMENT TO POLICY: - DEFINITIONS: Nil HISTORY: -

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ITEM NO: ORD 10.5



SUBJECT: APPLICATION FOR NEW LEASE – FRASER COAST AGILITY DOGS INC ‐ MARYBOROUGH

DIRECTORATE: ORGANISATIONAL SERVICES RESPONSIBLE OFFICER: ACTING DIRECTOR ORGANISATIONAL SERVICES, Sydney Shang AUTHOR: SENIOR PROPERTY OFFICER, Emma Crabtree DOC NO: #3047602 LINK TO CORPORATE / OPERATIONAL PLAN: N/A

1. PURPOSE The purpose of this report is to seek Council’s approval to enter into a new trustee lease

agreement with Fraser Coast Agility Dogs Inc, Maryborough, over part of Lot 35 on SP276897. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

The lease over part of Lot 35 on SP276897 to the Wide Bay Dog Agility Club expired in 2013. Due to Master Planning being undertaken over the whole of the Tinana Park area, it was not possible to grant a new long term lease, and the group has remained using the site since the lease expired, pending further advice from Council. However, it is now considered acceptable for the group to be offered a lease for a period of three (3) years, while the Master Planning over the Park progresses. Future access for the general public to the Park, which raised some concern relating to the location of the club’s lease area, may have been resolved due to alternatives created by the traffic light installation near Schulz Park. It is therefore suggested that a three (3) year lease period will allow for the Master Planning to progress and for this situation to be monitored. In following up with the group, Council officers were advised that the Wide Bay Dog Agility Club no longer exists, but that many of its members have now joined the Fraser Coast Agility Dogs Inc and they operate from the lease area. A site plan (Attachment 1) shows the location of the leased area.

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3. PROPOSAL That Council enters into a trustee lease agreement with the Fraser Coast Agility Dogs Inc over

part of Lot 35 on SP276897 situated at Gympie Road, Tinana, for a period of three years. 4. FINANCIAL & RESOURCE IMPLICATIONS Under section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Community Groups

(Sport, Recreation, Arts and Culture and Community) policy, costs associated with the preparation of the lease agreement is the responsibility of the Lessees, including but not limited to legal, surveying and registration fees.

5. POLICY & LEGAL IMPLICATIONS Under Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4)

Council is exempt from calling for Tenders for leases with community organisations, and from applying a market value lease fee, provided approval is granted via a Council resolution.

The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Community Groups (Sport, Recreation, Arts and Cultural and Community).

6. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new lease will be prepared in accordance with Council’s Land/Lease

Assistance for Community Groups (Sport, Recreation, Arts and Culture and Community) Policy. 7. CONSULTATION Consultation has occurred with Council’s Executive Team, the Executive Manager Corporate

Business, Janet Campbell, and representatives of the Fraser Coast Agility Dogs Inc. 8. CONCLUSION The proposed lease will provide the Fraser Coast Agility Dogs Inc with three (3 ) further years’

tenure over its current venue to conduct activities for the benefit of the local community while Master Planning for the Tinana Park progresses.

9. OFFICER’S RECOMMENDATION That Council resolves that:

a) an exemption from calling for tenders for the lease of the property described as part of Lot 35 on SP276897, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012, and

b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with

the Fraser Coast Agility Dogs Inc over part of Lot 35 on SP276897 situated at Gympie Road, Tinana for a period of three years.

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ATTACHMENTS: 1. Location Plan

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ORD 10.5 – ATTACHMENT 1 Location Plan

Location of lease area

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ITEM NO: ORD 10.6


WEDNESDAY, 20 JANUARY, 2016

SUBJECT: CEO PERFORMANCE REPORT DIRECTORATE: OFFICE OF THE CEO RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond AUTHOR: CHIEF EXECUTIVE OFFICER – Lisa Desmond DOC NO: #3073021 LINK TO CORPORATE / OPERATIONAL PLAN:

1. PURPOSE The purpose of this report is to provide an overview of key performance outcomes, update on

key priority projects and deliverables and to present financial reports of Council. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Section 204(1) of the Local Government Regulation 2012 states that the Chief Executive Officer

of a local Government must present a financial report to the Local Government monthly. 3. PROPOSAL

Financial Results

Operating Financial Result

Operating revenue has achieved 103% when compared with YTD budget; and

Operating expenses are tracking at 86% compared with YTD budget.

The report includes details of operational budget reallocations processed during the month of December for Council approval.

Capital Financial Result

Capital expenditure is tracking at 42% on revised budget including capital commitments of $13,874,597, some of which relates to contracted work due to be completed over the remainder of the financial year.

The report includes details of capital budget reallocations processed during the month of December for Council approval.

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20 JANUARY 2016

Local Spend Year to date local spend to 31 December 2015 is 81% or $42.76 million.

Investment Portfolio

Investment funds at 31 December 2015 total $202.4 million. This is made up of $117.5 million in term investments and a further $84.9 million in capital guaranteed investments.

Term investments are returning 2.86%, 0.53% higher than the Bloomberg Ausbond Bank Bill Index of 2.33%. Capital Guaranteed Investments are returning 2.83% which is 0.83% higher than the official cash interest rate of 2.00%.

Loan Borrowings

Total loan borrowings balance at 31 December 2015 of $62.19 million.

Council’s second debt service payment for 2015/16 of $2,709,302 took place on 15 December 2015.

It is anticipated that the drawdown of the 2015/16 approved loan borrowings in the amount of $19,307,300 (including borrowings of $8,941,300 deferred from 2014/15) will occur late June 2016.

Overdue rates Overdue rates as at 31 December 2015 totals $14,025,738. Council’s external debt recovery with Collection House continues to achieve strong recovery levels, collecting a further $1,103,491 in December 2015, totaling $17,952,341 since action began in January 2015. Council’s Performance Report (Section A), and the Capital Expenditure Report (Section B), is attached. Other Performance Results Customer Service

87% of calls were dealt with in full at the first point of call compared with a target of 75%;

Note – Direct purchases of Council

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20 JANUARY 2016

68% of all calls were answered within 20 seconds compared with a target of 70%.

Organisational Health Check

Overall achievement score for the month of November was 88% compared with a target of 80%.

Total action requests YTD – 1,823

Total number action requests closed within 30 days – 1,513

Total correspondence YTD – 2,720

Total number of correspondence closed within 14 days – 2,499

DEPARTMENT REPORTS

ORGANISATIONAL SERVICES

PROJECT STATUS

Let’s Get Fraser Coast Working: Work for dole

222 placements since commencement of program;

104 participants placed within 2015;

Implementing ‘skills 4 work’ strategy, target is for 50,000 hours. Program commenced 1 July 2015;

39 placements to date, comprising group and individual placements.

Airport Passenger figures for Virgin Australia and Qantaslink for the month of December 2015 total 15,589. This is a 3.18% increase on figures for December last year

Construction of the FIFO terminal extension at Hervey Bay Airport has commenced

Caravan Parks Caravan Parks occupancy for December 2015 showed an average of 50% capacity

Caravan parks site nights for December 2015 totalled 7296

COMMUNITY AND DEVELOPMENT

PROJECT STATUS Community Lifestyles

The overall aim of this is to capture the community engagement of many areas of Council and showcase to the community, councils continuous support and involvement. Proposed to present project to Council in February 2016.

Portside Heritage Gateway ‐ display upgrade project

Displays updated and entrance gates completed and official opening held 8 December 2015. New tour product and expanded regional tastings experience will be introduced in 2016.

Fraser Coast Discovery Sphere

A program of combined activities has been developed and a Christmas holidays marketing campaign, including radio and print, has been incorporated over the holiday period. Focus will be to leverage off the Backyard Adventures visiting Scitech Exhibition at Maryborough City Hall. A “Schools Education Kit” is being developed to capture the educational market in 2016.

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20 JANUARY 2016

Best Start (FIRST5FOREVER) family literacy initiative

This is a 4 year State government funded program to support stronger language and literacy environments for young children under 5 years old through public libraries. Resources have been purchased from State Library to market the state‐wide program at a local level. New sessions of rattle n rhyme have commenced at Hervey Bay Library due to the popularity of the program. Outreach programming will be the focus of 2016.

HistoryPin project This grant was expended in December 2015. Three workshops were organised to train volunteers to scan, digitise and classify local history images. A HistoryPin webpage was created for Fraser Coast Local History images commemorating WW1. https://www.historypin.org/en/first‐world‐war‐centenary/memories‐for‐a‐new‐generation/world‐war‐one‐patriotism‐in‐the‐wide‐bay‐regi‐2/ 25 images have been framed to be exhibited at Gataker’s Artspace in March 2016. The partnership project with Maryborough Wide Bay and Burnett Historical Society will continue in 2016. A Memorandum of Understanding between the 2 organisations has been signed.

Hervey Bay Aquatic Centre

Total Visits December, 2015 ‐ 12474 Total Visits July – December, 2015 – 54,255

Maryborough Aquatic Centre

Total Visits December, 2015 ‐ 9,415 Total Visits July – December, 2015 – 42,354

City Park 22‐36 Charles Street, Pialba

Landscape Plan has been finalised and priority works have been identified and budgets allocated

Est. completion: Stage 1 by the end of Financial Year

The Gables Esplanade, Point Vernon

Upgrade and improvements to lighting. Works commenced October, 2015 Urangan opp. Peppers completed Torquay in progress followed by Pialba Est completion: Mid December

Scarness Park Stage 3 Esplanade foreshore, Scarness

Construction has commenced with bedding logs and joists / decking installed – plantings have commenced. Est completion: December 2015

Fisherman’s Park Esplanade, Urangan

Landscaping, and connection path – commenced. Wedding deck construction has commenced. Est completion: end of December 2015

Pier Park Soundshell Urangan

Landscaping –Widening of bikeway, table & seat installation, gardens, turfing and irrigation installed – all works commenced Est. Completion December 2015

Eli Waters Quotations currently being sought for implementation, project plan to be approved– in progress Est. completion of quotation stage: November 2015

Kawungan Round‐a‐bout Kawungan distributor

Clearing of weed species completed. Understorey planting and irrigation – 99% complete, unable to complete until lighting installed. Quotations received for lighting of trees and orders placed Est. Completion: February 2016

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20 JANUARY 2016

Alex Gillespie Park Torbanlea

Contractor has been appointed and works to be scheduled Est. Completion: March 2016

Queens Park Exercise Stations ‐ supporting an existing pathway circuit that travels through Eli Waters open space/drainage reserves ‐3 – 4 stations. Est. Completion: Mid‐January 2016

Woocoo Park Pialba Downs playground Est. Completion: end November 2015

Bayridge Heights Playground & Shelter Orbit play system, spin away and satellite swing Est. Completion: March 2016

Links corridor Chapel Road

Landmark Shelter & Urbanstyle Table setting Est. Completion: Post Chapel Road roadworks.

Toogoom Cnr Toogoom Road & Moreton Street

Toogoom Toilet demolition and reinstatement at new site Will commence mid‐January 2015 Est. Completion: March/April 2016

Community Environment Program (CEP)

Kingfisher Lakes Bushwackys CEP group – continued fortnightly working

bees in bushland area. Aiming to erect sign in recognition of Butchulla

elder Aunty Marie before end of December.

Toogoom Projects – weekly working bees continuing.

Fay Smith Bushcare Group – weekly working bees ceasing over summer

period due to heat.

Green Army – Have planted 360 trees at Urraween Rd end of creek line

and will maintain the site with follow‐up watering and replacements.

Team has started work at Bunya Court (weed management and assistance

with drain maintenance). Open Day held on 9 December to promote the

project and work completed so far. Team will continue assisting with seed

collection for theirs and other CEP projects, propagation and nursery

maintenance, site preparation for next planting site.

Happy Valley CEP – planning for 2016 activities

Friends of Moolyyir Creek – no working bee in January

Kingfisher Park CEP – ongoing maintenance within park area

River Heads Reserve CEP – December monthly working bee will be

planting out another no‐mow area. Youth Justice have restarted at the

Reserve, removing declared weeds and replanting the Traditional Use

area when they are available.

Roving Restorers – no working bee in January

CEP Nursery – in December providing plants for Citizenship Ceremony,

Green Army revegetation project, Kingfisher Lakes walkway closure

planting, Endeavour Industries, Family Daycare, Land for Wildlife

properties. Liaising with TESS about their capacity to propagate some

species for Eli Creek Upper Reach restoration project.

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20 JANUARY 2016

Development Statistics 1 – 31 December, 2015

APPLICATION TYPES RECEIVED

ACA (Associated Compliance Assessment) 5 AS (Request to Change/Extend) 7 MCU (Material Change Of Use) 9 OPWks (Operational Works) 2 ROL (Reconfiguring a Lot) 8 REF (Referral to Concurrence Agency) 20 Total 51

APPLICATION TYPES DECISIONS

ACA (Associated Compliance Assessment) 8 AS (Request to Change/Extend) 6 BPS (Building works assessable against Planning Scheme) 1

MCU (Material Change Of Use) 5 OPWks (Operational Works) 9 ROL (Reconfiguring a Lot) 6 REF (Referral to Concurrence Agency) 20 Total 55

Animal Compliance

Number of Dogs Registered Domestic Desexed 9,716 Whole 2,448 Breeder 37 Over 8 Years Desexed 5,461 Whole 694 Working Dogs Desexed 130 Whole 216 Other (Guide Dog, Regulated Dog, Litter Dog, Greyhound) Desexed 10 Whole 136 TOTAL REGISTRATIONS 18,848 Number of Cats Registered Domestic Desexed 2,620 Whole 214 Breeder 2 Over 8 Years Desexed 1,417 Whole 12 Other Desexed 0 Whole 10 TOTAL REGISTRATIONS 4,275

186 186

20 JANUARY 2016

Building Approvals

Calendar Year

Location 2011 2012 2013 2014 2015 (1.1.15 31.12.15)

Hervey Bay 293 366 368 492 506

Maryborough 121 160 161 168 146

INFRASTRUCTURE SERVICES

PROJECT STATUS River Heads Road Reconstruction

Cove Boulevard is open to traffic and is the detour route for the RHR Project. Speed limited to 50k. Some remedial median work still occurring. River Heads Road closed between Cove Blvd and Bengston Rd with detour via Cove Blvd. Cove Blvd to Bengston Rd Reconstruction – 65% complete. Base course laid. Some washouts with recent rain need repair. K&C still to lay. All stormwater pipes are installed. Gully pits are installed but tops yet to be fitted. West of Cove Blvd Reconstruction‐95% complete This section is sealed now and open to two‐way traffic . Line marking still to do. Bengston Rd to Gannet Way Reconstruction–35% complete Presently open to two‐way traffic but next week (11/1/16) traffic control and single lane access will resume as road reconstruction of this section begins. Drainage pipe installation complete. Gully pits installed but gully tops still to do and K&C still to do. Project completion date expected March 2016, weather permitting

Urangan Pier Lighting replacement will be carried out by Gillespies under Minor Works contract with completion expected end of February, weather permitting .

Old Toogoom Road Works have been completed and the road is now open.

Maryborough CBD Flood Mitigation and Adelaide St Streetscape

Submission to the State Government to vary the scope of works has now been approved. Redesign underway.

Esplanade Asphalt overlay between Tavistock St and Zephyr St

Tenders being evaluated. Works to commence mid‐February.

Brooweena Transfer Station

A new right turn lane is to be constructed at the Aramara landfill with budget consideration for a transfer station to be built on site in the 2016/17 financial year

Hervey Bay Shoreline Management Plan

Council is preparing its response to information requests in terms of its applications (i.e. Marine Park and Tidal Works) for proposed coastal protection works for Bill Fraser Park to Ron Beaton Park and the unprotected section west of Margaret St Groyne.

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20 JANUARY 2016

Beach Nourishment Feasibility Study

A draft of the study is expected in January 2016, following a review of the historical beach survey data.

Local Government Infrastructure Plan Project (LGIP)

Council resolved to commence to draft the LGIP on 2 December 2015. Work continues on finalising the draft Schedule of Works model that needs to accompany the draft LGIP for review by the State Government.

Howard Flood Study Draft mapping and a report for the Howard Flood Study is expected early in 2016 for Council’s further consideration.

Hervey Bay Traffic Study Calibration of the revised traffic model is expected to be finalised in January, which will allow modelling to commence soon after.

Hervey Bay Transit Centre Concept planning is continuing for the proposed relocation of Hervey Bay Transit Centre to the Education Precinct (i.e. USQ site on Old Maryborough Road).

Raward Rd Trunk Drain Stage 1

Works completed and now on DLP.

Beaver Rock Road (Section 3)


Yerra Road – stage 2 Earthworks, drainage, pavement and bitumen project. Contract awarded to JAC Civil with construction underway. Due for completion mid‐February.

Timber Bridge Rehabilitation

Works Completed. Follow up level 2 inspections completed.

Maaroom Road Stage 1A


Sykes Road, Glenwood Earthworks, drainage, pavement construction and bitumen sealing project currently underway. Due for completion mid – January

Schwarzrock Road Earthworks, drainage, pavement and bitumen seal project currently underway. Completion due end of January.

Queens Street, Maryborough

Works completed.

Tuan Esplanade Car Park Upgrade

Tenders closed 17 Dec 15

Beaver Rock Road (Section 2)

Tenders close 28 Jan 16

Link Mobility Corridor – Elizabeth St to Dayman St

Corridor now open and additional turfing completed.

Ariadne Street (Russell Drv to Sheridan St), River Heads

Tenders accepted; work to commence early Mar/Apr 2016.

Urraween Road Stormwater

Between Pantlins Lane and Cooks Road. Contract completed by QCivil and works are now in DLP.

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20 JANUARY 2016

Chapel Road; Nikenbah to Madsen Rd ‐ Pavement Reconstruct [ ENG 4 ‐15/16]

SGQ commenced work 2 November with sealing of the first 350 LM completed in December. Due completion date February 2016, weather permitting.

Esplanade Pt Vernon – Corser St to Flinders St – Road Renewal [ENG 8 – 15/16]

Tenders closed 10 December with contract yet to be awarded. Design finalisation occurring in‐house due to local Opus Consultants closure. Work to commence in Feb 2016.

Link Mobility corridor Stage 3 – Dayman Street to King Street

Tenders close 21 January. Works to commence in February with anticipated completion end of April, weather permitting.

Bituminous Reseals [ENG 2 ‐15/16]

Hervey Bay complete. Maryborough 40% complete. Resuming work mid‐ January to be completed by end of February, weather permitting.

Urangan Pier Lighting replacement will be carried out by Gillespies under Minor Works contract with completion expected end of February, weather permitting.

MAJOR PROJECTS

PROJECT STATUS Original Maryborough Site

Niche Environment and Heritage commissioned to prepare Archaeological Management Plan for Original Maryborough Site including residential and parkland areas.

Onsite meeting held with Niche, Ruth Woods and others Monday, 18 January, 2016.

Meetings held with state government representatives in relation to potential for residential component.

Bruce Highway Industrial Estate

This project is now available for discussion with potential developers.

Esplanade Tourist Precinct Master Plans

Hervey Bay Esplanade Tourist Precinct Master Plan adopted at Council meeting to be held on 21 October, 2015.

Implementation of the goals and objectives of each of the precincts is now underway.

Burrum Heads Boat Ramp Department of Transport and Main Roads now preparing to call for

tenders for the construction of this project.

Fraser Coast Sports Precinct Steering Committee formed with first meeting held on 25

November, 2015. Regular meetings are now held.

Meetings organised with each of the specific sporting codes with meetings to be held in January and early February, 2016.

Project to be submitted to Round 3 of the National Stronger Regions Fund program which opens in January, 2016.

Maryborough Airpark Meetings held on a regular basis with JV Partner to progress this

project.

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20 JANUARY 2016

Fraser Coast Airport Upgrade (FIFO)

Construction commenced and ongoing.

Pialba Esplanade Precinct Detailed Master Plan

Tract Pty Ltd consultants commissioned to prepare a detailed Master Plan for the Pialba Esplanade Precinct in accordance with the Hervey Bay Esplanade Tourist Precinct Master Plan.

Identification and feature surveying currently being undertaken.


The Maryborough Stop and Shop Site at the Alan and June Brown Car Park is now fully available and functional. An additional site at Becks Road, Hervey Bay is currently being investigated for the establishment of the additional Stop and Shop site at Hervey Bay.

Insurance, Risk and Compliance

Risk and Compliance

83 days YTD LTI compared to target of 250;

98.44% of Monthly WPH&S Action Plans completed;

Total of 24 lost time days for December 2015;

Total of $46,517.98 for all claims (LTI & MEO) for the period 1 July 2015 to 31 July 2015;

LGW Scheme Rate Group D Low 0.848 – High 1.999 : Council 1.245.

Human Resources

Staff Establishment – v‐ Actual

Month Establishment Actual Vacancies

December 2015 563 540 23

Attrition turnover 5.02% YTD

4. POLICY & LEGAL IMPLICATIONS Section 204(1) of the Local Government Regulation 2012 5. OFFICER’S RECOMMENDATION

1. That the Chief Executive Officer’s Performance Report DOCS#3073021 for the period ended 31 December, 2015, be received;

2. That the performance report and capital expenditure report for the period ended 31 December, 2015, including budget revisions, is adopted by Council.

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20 JANUARY 2016

ATTACHMENT:

1. FCRC Performance Report – Period Ended 31 December 2015 – DOCS#3069773

191 191

PERFORMANCE REPORT

ORD 10.6 - ATTACHMENT 1 FCRC Performance Report – Period Ended 31 December 2015

20 JANUARY 2016

192 192

Total operating revenues 135,221,397 181,358 137,191,997 114,652,601 118,511,848 103%Total operating expenses 127,574,173 (131,818) 127,796,887 64,509,374 55,761,712 86%

78%

Application of capital funding Contributed assets 4,500,000 - 4,500,000 2,250,000 - Capital expenditure 55,007,985 11,450 98,605,940 49,302,970 27,547,462 56%Repayment of borrowings 8,708,336 - 8,708,336 4,354,168 4,484,657

57%

-

5

10

15

20

25

30

35

40

45

50

55

60

65

70

Community & Development Infrastructure Services Office of the CEO Organisational Services

Mill

ion

s

RevisedBudget

TotalExpense

Capital Budget Capital Expenditure YTD

YTD Committed $13,874,597

YTD Actual $27,547,462

YTD Budget $49,302,970

$0

$10

$20

$30

$40

$50

$60

20 JANUARY 2016

193 193

INVESTMENT PORTFOLIOInvestment type Balance Return %Term investments 117,500,000 2.86

Capital guaranteed 84,859,519 2.83

INTEREST ON INVESTMENTS

Total interest on investments to date amounts to $2,706,878 compared with a YTD budget of $2,313,137.

FCRC Loans Balance

Opening Balance 01/07/15 66,675,773

Redemption Payments 4,484,657

Closing Balance 62,191,116Interest on Loans 1,199,288New borrowings for 15/16 (includes deferred borrowings from 14/15) 19,307,300

Interest Revenue 2015/16

Investment Report December 2015

The investment portfolio is diversified across a number of investment types such as term investments and managed investments. The investment portfolio is reviewed

regularly in order to maximise performance and minimise risk.

The investment portfolio continues to perform well. Each investment type is returning above the Bloomberg Ausbond Bank Bill Index (benchmark) of 2.33%. Capital

guaranteed investments at 2.83%, along with term investments with an average return of 2.86%, are both higher than the official cash interest rate of 2.00%.

Council currently has $5,000,000 invested with Bendigo Bank which ensures an additional amount of $2,500 (0.05%) is made available by Bendigo Bank for a Community

Project.

Rate Comparison

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

4500000

5000000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Budget 2015/16 Actual

0

0.5

1

1.5

2

2.5

3

3.5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

RBA Cash Rate Our Investments

20 JANUARY 2016

194 194

$14,025,738 $7,435,241 $4,759,538 $1,652,226 $178,733

< 6.00%

7.00% - 15.00% 8.3%

>15.00%

Current year overdue 7,435,241 7,572,356

Total balance overdue this month 14,025,738 23,589,064

Total balance overdue - Rates 7,076,531 13,773,503

Total balance overdue - Water 6,949,207 9,815,562

Balance/Due date plan**

Fortnightly $3,604,770

Weekly $2,179,461

Monthly $1,390,470

1386

* Yearly payment total is an estimate based on current scheduled payment amounts calculated over a 12 month period. This figure

does not take into account future changes in payment amount, changes to schedule length or insufficient funds in ratepayer

accounts.

Industry Standard

1141

Good

Needs Monitoring

2015/16 1st Cycle, Water Rates were due 9/12/2015. The 2nd Rates Instalment payments were due 17/12/2015. Notices of

Intention to Sell for overdue rates issued on 227 properties presently 119 remain unpaid.

716

542

** This figure is unknown as it is calculated after each of the different notices are issued.

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%

9.00%

10.00%

11.00%

12.00%

13.00%

14.00%

2015/16 2014/15 2013/14 2012/13 Qld Local Govt ComparativeData 2013/14

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

16.00%

December 2015 December 2014 December 2013

20 JANUARY 2016

195 195

January 1472 $11,129,998.50 $9,992,728.55 $1,050,755.70Interest has been applied to current

balance

February 1261 $11,129,998.50 $9,613,813.18 $1,270,191.61Interest & Cycle 2 water levies have

been applied to current balance

March 1229 $11,132,809.80 $8,852,500.44 $716,216.96

April 2378 $20,741,850.79 $17,645,683.11 $825,197.55The third and final list of ratepayers with

overdue rates has now been sent to

Collection House.

May 2221 $20,741,850.79 $15,349,656.66 $2,335,338.64

June 2049 $20,740,850.79 $14,615,133.93 $2,023,452.90

July 1916 $20,750,371.92 $12,375,813.74 $2,166,494.65

August 1868 $20,750,371.92 $16,388,702.16 $1,481,312.42Interest & Cycle 3 water levies have

been applied to current balance

September 1528 $20,750,371.92 $14,565,210.95 $1,596,757.87273 issued Notice of intention to sell

by Council

October 1650 $20,750,371.92 $14,160,645.50 $1,701,111.60

November 1375 $20,750,371.92 $12,369,267.52 $1,682,020.23

December 959 $20,750,371.92 $11,473,902.91 $1,103,490.69

Total: $17,952,340.82

January 13

February 48

March 15

April 4

May 5

June 4

July 14

August 1

September 14

October 4

November 0

December 0

$36,603.00 $300.00

$112,281.00 $10,233.00

$546,039.00 $22,750.00

$41,337.07 $706.00

$99,369.40 $269.00

$5,223.00 $240.00

$260,375.00 $2,147.83

$118,857.00 $6,090.00

$131,322.00 $2,310.00

$6,419.00 $1,480.00

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

January February March April May June July August September October November December

Current overdue rates balance

Amount Recovered YTD

0

50000

100000

150000

200000

250000

6/12/2015 13/12/2015 20/12/2015 27/12/2015

Total

20 JANUARY 2016

196 196

%13%

58%

28%

87%

%68%

9%

23%

Measure: Answer 70% of Callers within 20 secondsWithin 20 Seconds

Within 40 Seconds

Within 60 Seconds

* Forced greeting announcement = 18 seconds.

* CSO welcome = 4-5 seconds.

*Excludes some calls diverted via Interactive Voice Response (IVR) directly to Departments

Measure: 75% of calls at the first point of callCalls transferred to other Section/Officers

Calls completed to finality in Customer Services

Calls logged as a Customer Request for actioning

% Dealt with at first point of contact

Daily CSO Average 64 69

(based on 5.65 rostered)

No. 6,464 49,107

Daily Average 359 387

Summary Financial Performance Report

December 2015

Measure: Number of Calls Taken TotalActual YTD

0

2000

4000

6000

8000

10000

12000

14000

Tota

l Cal

ls O

ffere

d

Month

Year Comparison of Total Calls Offered

2013/14

2014/15

2015/16

50%

55%

60%

65%

70%

75%

80%

85%

90%

Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June

% D

ealt

with

(with

out t

rans

fer)

First Point of Contact Service Level

2013/14

2014/15

2015/16

0:00

0:14

0:28

0:43

0:57

1:12

1:26

1:40

1:55

2:09

Min

:Sec

Month

Average Speed to Answer by CSO

2013/14

2014/15

2015/16

20 JANUARY 2016

197 197

Organisational Performance result for November 88% compared to October 88%

This Month

Last Month

Total Action Requests YTD no. 586 1,191 38 8 1,823

Total no. Action Requests closed within 30 Days no. 521 956 32 4 1,513

Action Requests 90% within 30 Days % 89 80 84 50 83

Achievement Score 2 2 2 1 2

Total Corespondence YTD no. 323 1,318 818 261 2,720

Total no. Correspondence closed within 14 Days no. 313 1,198 762 226 2,499

Correspondence 90% within 14 Days % 97 91 93 87 92


Total no. employees with > 8 weeks AL no. 21 21 11 3 56

Total hours of excess AL no. 1,207 891 1,091 658 3,848

Annual Leave 95% < 8 Weeks % 86 87 85 87 86


Total staff no. 181 209 111 31 532

No. employees with Performance Reviews completed no. 167 190 104 29 491

Performance Reviews 100% Completed % 92 91 94 94 92


Uncertified Sick Days < 5 Days no. 3.40 2.53 2.49 2.45 2.72


Workplace Attrition < 10% % 0.61 0.55 0 0 0.44


Annualised LTI < 599 days no. 18 123 36 0 177


Monthly WPH&S Action Plans 85% % 100 100 86 100 96


Achievement Score (3 = Achieved > 95%, 2 = Achieved 70% - 94% and 1 = Achieved < 70%)

Achievement Score (3 = Achieved 100%, 2 = Achieved 70% - 99% and 1 = Achieved < 70%)

Achievement Score (3 = Achieved +/< 5 days, 2 = Achieved 6 - 7 days and 1 = Achieved > 7 days)

Achievement Score (3 = Achieved < 10%, 2 = 10% - 15% and 1 = > 15%)

- To measure and monitor the effectiveness of the organisation in managing and ensuring a safe workplace for its

employees.

Achievement Score (3 = Achieved < 599 days, 2 = Achieved 599 - 718 days and 1 = Achieved > 718 days)

Achievement Score (3 = Achieved +/> 85%, 2 = Achieved 75% - 84% and 1 = Achieved < 75%)

- To measure the effectiveness of the organisation in establishing a customer focused organisational culture that is

responsive to our Customers

Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%)

Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%)

- To measure and monitor the effectiveness of the organisation in managing its human resources within approved

policies.

IS CDS OS OCEO ORG

Result 88% 88% 88% 79% 88%

0%10%20%30%40%50%60%70%80%90%

100%Performance by Directorate for the Month

20 JANUARY 2016

198 198

CAPITAL EXPENDITURE REPORT

20 JANUARY 2016

199 199

CAPITAL EXPENDITURE 2015/16SUMMARY PROGRESS REPORT

1 December 2015

REGULAR CAPITALOriginalBudget

RevisedBudget

YTDBudget Actual Committed

TotalExpense % RB

Community & Development 4,869,030 9,085,365 4,542,683 3,204,151 901,187 4,105,338 45%

Infrastructure Services 36,061,563 62,150,368 31,075,184 19,583,650 11,607,019 31,190,669 50%

Office of the CEO 5,354,500 14,235,666 7,117,833 733,889 595,622 1,329,511 9%

Organisational Services 7,857,792 10,675,420 5,337,710 3,169,940 726,797 3,896,737 37%

TOTAL 54,142,885 96,146,819 48,073,410 26,691,630 13,830,624 40,522,254 42%

FLOOD RECOVERY (NDRRA)OriginalBudget

RevisedBudget


TotalExpense % RB

Community & Development - - - - - - 0%

Infrastructure Services - 1,440,135 720,068 523,550 43,973 567,522 39%

Office of the CEO - - - - - - 0%

Organisational Services - - - - - - 0%

TOTAL 1,440,135 720,068 523,550 43,973 567,522 39%

TOTAL CAPITAL WORKSOriginalBudget

RevisedBudget


TotalExpense % RB

Community & Development 4,869,030 9,085,365 4,542,683 3,204,151 901,187 4,105,338 45%

Infrastructure Services 36,061,563 63,590,503 31,795,252 20,107,200 11,650,991 31,758,191 50%

Office of the CEO 5,354,500 14,235,666 7,117,833 733,889 595,622 1,329,511 9%

Organisational Services 7,857,792 10,675,420 5,337,710 3,169,940 726,797 3,896,737 37%

TOTAL 54,142,885 97,586,954 48,793,477 27,215,180 13,874,597 41,089,777 42%

0

5

10

15

20

25

30

35

40

45

50

55

60

65

70


Mill

ion

s

Regular Capital Works (Excludes NDRRA)RevisedBudget

TotalExpense

-

200

400

600

800

1,000

1,200

1,400

1,600


Th

ou

san

ds

Flood Recovery Works NDRRARevisedBudget

TotalExpense

20 JANUARY 2016

200 200

Directorate Community & Development DirectorateCapital Program Aquatic Centre

0152 - MB Aquatic Centre - Upgrades & Replacement 20,000 10,450 44,850 - 1 1 0%

2620 - HB Aquatic Centre - Upgrades & Replacement 129,000 11,070 140,070 55,697 2 55,699 40%

TOTAL 149,000 21,520 184,920 55,697 3 55,700 30%

Comments:0152 Budget reallocation - allocation of Cr Everard discretionary funding ($10,450, docs 3064799)

2620 Budget reallocation - allocation of Cr Everard discretionary funding ($11,070, docs 3064799)

Directorate Community & Development DirectorateCapital Program Climate Change & Environmental Sustainability

2228 - Mungomery Vine Forest 5,000 - 5,000 - - - 0%

2709 - Environmental Initiatives 25,000 (15,503) 13,000 10,000 - 10,000 77%

2712 - Mangrove Management Wharf Precinct 50,000 - 50,000 26,707 - 26,707 53%

2713 - Koala Habitat Research - - 12,978 - - - 0%

2716 - Fire Management 25,000 15,503 40,503 12,165 - 12,165 30%

2730 - Foreshore Restoration & Revegetation 444,000 - 522,946 235,158 6,236 241,394 46%

TOTAL 549,000 644,427 284,029 6,236 290,265 45%

Comments:2709 Budget reallocation - transfers to 2716.01 ($15,503, docs 3059689)

2716 Budget reallocation - transfers from 2709.04 ($15,503, docs 3059689)

Directorate Community & Development DirectorateCapital Program Community & Recreational Facilities

2392 - Sporting & Recreational Facilities Upgrade 150,000 - 321,788 147,208 - 147,208 46%

2395 - Recreational Buildings - - - - - -

TOTAL 150,000 321,788 147,208 147,208 46%

Comments:

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(EXCLUDING FLOOD RECOVERY WORKS)

1 December 2015

CAPITAL PROJECTSOriginalBudget

$

RevisionsDecember

$

RevisedBudget

$

Actual$

20 JANUARY 2016

201 201

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Cultural Services

0158 - MB Gatakers Artspace - Artwork & Artefacts 7,000 - 8,545 1,320 761 2,081 24%

0264 - Asset Replacement - Brolga Theatre 200,000 - 200,000 38,945 50,808 89,754 45%

0477 - Portside Precinct 10,000 - 182,717 183,003 - 183,003 100%

2353 - Brolga Theatre Refurbishment Works - - 27,900 9,100 16,600 25,700 92%

2389 - Gatakers Artspace Capital Maintenance 7,000 - 10,000 6,275 730 7,005 70%

2449 - 311 Kent Street - Conservation Management Plan Impl. 104,000 - 148,113 21,943 53,511 75,454 51%

2464 - Air Conditioning Maintenance Art Gallery 5,000 - 2,000 - - - 0%

2469 - Mary Poppins Strategy - - 584,212 250,365 177,922 428,288 73%

TOTAL 333,000 1,163,487 510,952 300,333 811,285 70%

Comments:

Directorate Community & Development DirectorateCapital Program Health & Environment

2571 - Vector Shed Maintenance Update 10,000 - 10,000 1,925 - 1,925 19%

2573 - Dog Off-Leash Areas Program 25,000 (11,000) 63,070 22,857 12,937 35,794 57%

TOTAL 35,000 (11,000) 73,070 24,782 12,937 37,719 52%


20 JANUARY 2016

202 202

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Library Services

0162 - Furn & Office Equip - Maryborough Library 7,000 - 7,000 2,956 - 2,956 42%

0163 - Furn & Office Equip - Maryborough Toy Library 4,000 - 4,000 3,558 - 3,558 89%

0165 - Non Books - Library 32,000 - - - - -

0166 - Serials - Library 21,000 - - - - -

0167 - Maryborough Toy Library - Toys 17,000 - 17,000 13,303 3,502 16,805 99%

0168 - MB Toy Library - Toys & Equipment (Special Learning) 7,500 - 33,000 28,565 448 29,013 88%

0439 - Library Shelving 10,000 - 10,000 8,734 - 8,734 87%

0440 - Library Program Equipment 5,000 - 5,000 - - - 0%

2410 - Books - Library 415,000 - 584,991 218,704 51,795 270,499 46%

2411 - Maryborough Library E-Space - - 20,000 21,000 - 21,000 105%

2412 - Maryborough Library - HistoryPin Grant - - 10,000 8,989 - 8,989 90%

2426 - Hervey Bay Library - Airconditioning Maintenance 7,000 - 7,000 - - - 0%

2466 - HB Library - Furniture & Equipment 70,000 - 70,000 20,063 42,552 62,614 89%

TOTAL 595,500 767,991 325,873 98,296 424,169 55%

Comments:

Directorate Community & Development DirectorateCapital Program Public Amenities

2100 - Park Public Amenities 422,000 (14,456) 463,975 47,135 87,511 134,646 29%

TOTAL 422,000 (14,456) 463,975 47,135 87,511 134,646 29%

Comments:2100 Budget reallocation - transfers to 2079.33 ($8,719) and 2080.15 ($5,737) - docs 3064536

20 JANUARY 2016

203 203

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Parks Structures & Facilities

0039 - Charlton Esplanade Lighting 150,000 - 141,003 100,114 - 100,114 71%

0858 - RV Friendly Areas - Bauple Site - - 25,000 24,870 - 24,870 99%

2002 - Forward Design - Parks 20,000 - 20,000 24,786 13,175 37,961 190%

2020 - Park Play Equipment 361,000 (7,500) 495,031 313,752 79,685 393,436 79%

2022 - Parks Signage - - 14,037 13,803 - 13,803 98%

2045 - ESA/Gables Park Master Plan Implementation - (2,000) 169,832 113,093 5,650 118,743 70%

2074 - Ernie Organ Park - - 2,600 2,632 - 2,632 101%

2077 - Park Structures, Access & Facilities 60,000 - 1,414,253 125,787 938 126,725 9%

2079 - Park Structures, Access & Facilities 494,500 23,907 474,609 123,139 62,296 185,436 39%

TOTAL 1,085,500 14,407 2,756,365 841,975 161,744 1,003,719 36%

Comments:Project 2002 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects - Finance2020 Budget reallocation - transfers to 2079.33 ($7,500, docs 3064536)

2045 Budget reallocation - transfers to 2079.02 ($2,000, docs 3056836)

2079 Budget reallocation - transfers to 2080.15 ($5,000, docs 3062112); transfers from 2045.03 ($2,000), 0718.51 ($2,527), 0718.57 ($2,561), 2020.27

($7,500) and 2100.55 ($8,719) - docs 3064536; and allocation of Cr Hansen discretionary funding ($5,600, docs 3057544)

Directorate Community & Development DirectorateCapital Program Parks Landscaping & Upgrades

0172 - Queens Park & HB Botanical Gardens Upgrades 116,000 10,000 133,574 14,164 26,638 40,802 31%

0468 - Supervision Parks Capital 228,630 - 228,630 102,194 - 102,194 45%

0718 - Park Landscaping & Upgrades 230,000 (5,088) 677,658 203,006 35,383 238,390 35%

2003 - Capital Fleet Recoveries - Parks - - - 13,270 - 13,270

2049 - Park Lighting - (55,000) 146,753 84,993 545 85,539 58%

2080 - Foreshore Landscaping 60,000 122,737 209,609 79,077 1,327 80,404 38%

2082 - Foreshore Esplanade Enhancement Program - - 68,361 - - - 0%

2089 - Foreshore Masterplan Implementation 348,000 20,000 477,963 320,595 139,992 460,587 96%

2198 - Park Master Plan Implementation 198,000 - 198,000 - - - 0%

TOTAL 1,180,630 92,649 2,140,548 817,299 203,886 1,021,185 48%

Comments:0172 Budget reallocation - transfers from 2049.00 ($10,000, docs 3062112)


Project 2003 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance2049 Budget reallocation - transfers to 0172.14 ($10,000, docs 3062112) and 2080.15 ($45,000, docs 3064536)

2080 Budget reallocation - transfers from 2079.19 ($5,000, docs 3062112), 2049.14 ($45,000, docs 3064536) and 2100.51 ($5,737, docs 3064536) and

recognition of Eli Creek Revegetation grant ($67,000, docs 2962308)

2089 Budget reallocation - recognition of contribution towards the Torquay Boardwalk from the Torquay Progress Association ($20,000, docs 3064942)

20 JANUARY 2016

204 204

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Strategic Planning

3004 - Planning Scheme & PIP Amendments 45,000 - 206,747 5,846 5,830 11,675 6%

TOTAL 45,000 206,747 5,846 5,830 11,675 6%

Comments:

Directorate Community & Development DirectorateCapital Program Showgrounds

0624 - Showgrounds - Roads, Tracks & Carparks 105,000 - 105,000 91,478 - 91,478 87%

0625 - Showgrounds - Fencing 13,000 - 13,000 12,440 - 12,440 96%

0626 - Showgrounds - Services (Water, Sewer, Electrical) 8,000 - 8,000 5,108 601 5,709 71%

0627 - Showgrounds - Lighting 15,000 - 15,000 910 - 910 6%

0629 - Showgrounds - Buildings 15,000 - 15,000 - 4,830 4,830 32%

0631 - Showgrounds - Exhibition Arenas 20,000 - 20,000 6,396 6,854 13,251 66%

0632 - Showgrounds - Lakes And Natural Areas 47,000 - 47,000 - 1,250 1,250 3%

0634 - Showgrounds - Livestock Facilities 40,000 - 40,000 400 - 400 1%

0723 - Showgrounds - Services (Electrical) - - 26,647 22,305 - 22,305 84%

0727 - Showgrounds - Canteen & Ticket Boxes 15,000 - 15,000 - 10,876 10,876 73%

TOTAL 278,000 304,647 139,037 24,412 163,449 54%

Comments:

Directorate Community & Development DirectorateCapital Program Vector Control

2551 - Animal Refuge and Pound Upgrades 46,400 11,000 57,400 4,317 - 4,317 8%

TOTAL 46,400 11,000 57,400 4,317 4,317 8%

Comments:2551 Budget reallocation - transfers from 2573.12 ($5,500, docs 3064704) and 2573.14 ($5,500, docs 3064704)

20 JANUARY 2016

205 205

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Asset Management

4401 - Asset Management & Condition Assessment 73,000 - 171,076 51,102 108,798 159,900 93%

4405 - Forward Design - Roads - - - - - -

4406 - Catchment Management Plans 50,000 - 156,865 78,627 48,337 126,964 81%

4419 - Forward Design - Roads 410,000 - 272,665 176,822 130,969 307,791 113%

4424 - Forward Design - Roads - - 253,153 219,274 237,841 457,115 181%

TOTAL 533,000 853,759 525,824 525,946 1,051,770 123%

Comments:Project 4419 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects - FinanceProject 4424 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects - Finance

Directorate Infrastructure Services DirectorateCapital Program Cemeteries

0361 - Maryborough Cemetery - Master Plan Implementation 96,000 - 96,000 26,318 29,460 55,778 58%

0396 - Polson Cemetery Upgrade 80,000 - 80,000 38,261 - 38,261 48%

TOTAL 176,000 176,000 64,579 29,460 94,038 53%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Climate Change & Environmental Sustainability

2706 - CAMS - Coastal Asset Management System 150,000 - 262,195 82,437 10,712 93,149 36%

2708 - Coastal Protection 1,095,000 - 3,156,521 60,942 29,323 90,265 3%

TOTAL 1,245,000 3,418,716 143,379 40,035 183,414 5%

Comments:

20 JANUARY 2016

206 206

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Coastal Jetties, Piers & Boardwalks

2226 - Jetties, Piers & Boardwalks 50,000 - 50,000 - - - 0%

2701 - Urangan Pier Restoration 750,000 - 507,773 252,558 59,065 311,623 61%

TOTAL 800,000 557,773 252,558 59,065 311,623 56%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Coastal Management

2222 - Shoreline Erosion Management Plan (SEMP) - - 31,125 24,732 5,588 30,320 97%

TOTAL 31,125 24,732 5,588 30,320 97%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Coastal Boat Ramps & Carparks

4203 - Burrum Heads Road Boat Ramp 900,000 - 1,272,727 302 318,182 318,484 25%

4206 - Tuan Boat Ramp Car Park - - 230,760 5,564 - 5,564 2%

TOTAL 900,000 1,503,487 5,866 318,182 324,048 22%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Depot Operations

0363 - Depot Operations - Ellengowan Street 59,000 - 59,000 15,757 - 15,757 27%

0412 - Depot Operations - Moreton Street 45,000 - 53,232 8,258 - 8,258 16%

TOTAL 104,000 112,232 24,015 24,015 21%

Comments:

20 JANUARY 2016

207 207

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Drainage Construction

4441 - Water Quality Infrastructure Works - Northern District 400,000 - - - - -

4443 - Stormwater Rehabilitation - Northern District 760,000 - 2,657,015 1,036,567 308,016 1,344,583 51%

4471 - Stormwater Rehabilitation - Southern District 574,360 - 1,538,072 15,968 - 15,968 1%

TOTAL 1,734,360 4,195,087 1,052,536 308,016 1,360,552 32%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Additional Investment

4274 - Additional Rural Road Investment - Southern District - - 92,184 88,683 - 88,683 96%

TOTAL 92,184 88,683 88,683 96%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Bridges

2380 - Bridge Replacement - Southern District - - 904,268 565,039 51,674 616,713 68%

3134 - Bridges - Tiaro & Woocoo - - 238,563 215,670 8,355 224,025 94%

TOTAL 1,142,831 780,709 60,029 840,738 74%

Comments:

20 JANUARY 2016

208 208

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads Construction

0592 - Street Lighting Enhancement 40,000 - 55,880 15,880 - 15,880 28%

2552 - Kent/Adelaide Street Maryborough - - 2,170,901 1,512,458 743,607 2,256,065 104%

3436 - Road Pavement Rehab & Construction - Northern District 7,810,928 - 9,331,952 3,894,601 683,771 4,578,372 49%

4001 - Roads - BlackSpot (Southern) - - 720,000 15,843 16,575 32,418 5%

4002 - Roads - BlackSpot (Northern) - - 93,000 3,686 1,491 5,177 6%

4305 - Road Pavement Rehab & Construction - Southern District 3,929,178 - 5,260,503 1,961,995 394,190 2,356,185 45%

4607 - Roads Supervision - Southern District 210,091 - 210,091 95,867 - 95,867 46%

4610 - Capital Fleet Recoveries - Southern District - - - 25,400 - 25,400

4611 - Capital Fleet Recoveries - Roads Northern - - - 67,318 - 67,318

TOTAL 11,990,197 17,842,327 7,593,050 1,839,633 9,432,683 53%

Comments:Project 2552 overrun - Budget reallocation to be processed when final costs are known

Project 4610 overrun - expenditure relates to capital fleet recoveries which are cleared each month - FinanceProject 4611 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance

Directorate Infrastructure Services DirectorateCapital Program Roads Traffic Facilities

0612 - Traffic Signal Upgrades - Southern District 110,000 - 130,000 36,477 - 36,477 28%

4315 - Traffic Signal Upgrades - Northern District 378,300 - 234,633 12,364 18,168 30,532 13%

TOTAL 488,300 364,633 48,841 18,168 67,009 18%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Roads to Recovery

3135 - Roads to Recovery (Southern) 3,320,308 - 1,426,092 14,018 10,140 24,158 2%

3140 - Roads to Recovery (Northern) - - 4,041,960 366,836 1,089,693 1,456,528 36%

TOTAL 3,320,308 5,468,052 380,854 1,099,833 1,480,686 27%

Comments:

20 JANUARY 2016

209 209

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads Resurfacing

4279 - Bitumen Resurfacing - MB (2nd a/c) - - - - 114,493 114,493

4285 - Rural Road Resurfacing - Southern District 625,000 (420,000) 205,000 - 189,950 189,950 93%

4340 - Rural Roads Resurfacing - Southern District - 420,000 420,000 130 386,642 386,772 92%

4602 - Pre-Seal Repairs - Northern District 866,000 - - - - -

4603 - Crack Sealing - Northern District 29,000 - 29,000 - - - 0%

4604 - Crack Sealing - Southern District 20,000 - 20,000 - - - 0%

4606 - Pavement Resurfacing - Northern District 1,900,000 - 1,165,000 13,817 297,240 311,057 27%

4608 - Bitumen Resurfacing - Southern District 830,000 (120,000) 710,000 74 459,721 459,795 65%

4609 - Pavement Resurfacing - Northern District - - 500,000 584,577 491 585,068 117%

4612 - Pavement Resurfacing - Northern District - - 1,000,000 405,302 461 405,763 41%

4613 - Bitumen Resurfacing - Southern District (Unspecified) - 120,000 120,000 - 92,536 92,536 77%

TOTAL 4,270,000 4,169,000 1,003,900 1,541,534 2,545,434 61%

Comments:Project 4279 overrun - Bitumen Resurfacing - Southern District accounts (4279 and 4608) balance overall - Finance4285 Budget reallocation - transfers to 4340.00 ($420,000, docs 3064569)

4340 Budget reallocation - transfers from 4285.00 ($420,000, docs 3064569)


Project 4609 overrun - Pavement Resurfacing - Northern District accounts (4606, 4609 and 4612) balance overall - Finance4613 Budget reallocation - transfers from 4608.00 ($120,000, docs 3064569)

Directorate Infrastructure Services DirectorateCapital Program Roads TIDS

3990 - Roads - TIDS (Southern) 1,207,000 - 972,935 16,051 783,173 799,224 82%

4000 - Roads - TIDS (Northern) 672,144 - 1,182,976 21,996 29,066 51,063 4%

TOTAL 1,879,144 2,155,911 38,047 812,239 850,286 39%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Transport & Carparking

0123 - Car Park Entrance Signs 10,000 - 10,000 - - - 0%

4151 - PTAI Bus Shelter Compliance Program - Northern - - 110,547 6,878 33,858 40,736 37%

4152 - Bus Shelter Improvements - Northern 45,600 - - - - -

4153 - PTAI Bus Shelter Compliance Program (Southern) - - 30,750 1,055 - 1,055 3%

4154 - Recycling Bus Shelters - Northern - - 22,667 846 - 846 4%

4200 - Public Transport & Carparking Improvements - Northern 100,000 - 521,217 310,486 - 310,486 60%

4205 - Public Transport & Carparking Improvements - Southern 8,300 - 13,170 191 - 191 1%

TOTAL 163,900 708,351 319,455 33,858 353,314 50%

Comments:

20 JANUARY 2016

210 210

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads Fraser Island

3050 - Fraser Island Road Improvement 100,000 - 114,236 21,027 - 21,027 18%

TOTAL 100,000 114,236 21,027 21,027 18%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Footpaths & Bikeways

0118 - Footpaths And Bikeways - Southern District 327,028 - 461,687 136,388 1,979 138,366 30%

0119 - Disability Compliance (Paths, Ramps, Tactiles, etc) 15,000 - 15,000 - - - 0%

3451 - Footpath & Bikeways - Northern District 751,627 - 955,409 238,023 126,919 364,942 38%

3452 - Footpath & Bikeways - Northern District 81,000 - 178,000 134,059 29,415 163,473 92%

TOTAL 1,174,655 1,610,096 508,470 158,312 666,782 41%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Kerb & Channelling

0122 - Kerb & Channel Replacement - Southern District 443,945 - 611,962 192,590 34,521 227,111 37%

3450 - Kerb & Channel Replacement - Northern District 551,504 - 673,858 118,808 182 118,990 18%

TOTAL 995,449 1,285,820 311,398 34,703 346,101 27%

Comments:

20 JANUARY 2016

211 211

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Trunk Infrastructure

0643 - Unidentified Trunk Infrastructure 1,213,202 - 1,211,202 - - - 0%

0673 - Old Toogoom Road (Pialba/Torbanlea to 800m North) - - 138,742 138,440 - 138,440 100%

0678 - Urraween & Pantlins Intersection - - 99,831 - - - 0%

0680 - Main St Upgrade - (Doolong Rd to Chapel Rd) Trunk - - - - - -

0681 - Nissen St Upgrade - (Boat Harbour Dr to Urraween Rd) - - 1,102,287 1,013,300 93,749 1,107,049 100%

0682 - River Heads Rd - (Tremon Rd to Gannet Wy) Stage 2 - - 4,229,204 2,122,611 2,159,083 4,281,694 101%

0684 - Urraween Road Drainage Upgrade - - 473,850 339,645 8,204 347,849 73%

0685 - Main St (Stage 1) - Christensen to Samarai 232,000 - 956,202 323,923 75,873 399,795 42%

0686 - Main St - Doolong to Christensen - Ch2800 - Ch3200 925,989 - - - - -

0687 - Main St - Samarai to Southern Hills Ch3870 - Ch4200 1,028,809 - 799,831 - - - 0%

0688 - Nissen St - Boat Harbour to Chancellor 500,000 - 500,000 - - - 0%

0689 - Signalised Intersection - Old Maryborough to Charles 800,000 - - - - -

0690 - Riverheads Road Russell Street to 10.335km - - 2,130,476 110 1,531,197 1,531,307 72%

0691 - Riverheads Road 10.335km to 280m - - 459,360 18,062 - 18,062 4%

TOTAL 4,700,000 12,100,985 3,956,090 3,868,105 7,824,195 65%

Comments:Project 0681 overrun - Commitment reduced, project now within budget

Project 0682 overrun - Commitment reduced, project now within budget

Directorate Infrastructure Services DirectorateCapital Program Solid Waste Management

0315 - Waste Strategy Implementation 500,000 - 706,306 172,847 60,000 232,847 33%

0326 - Wheelie Bins (Incl Recycling) 170,000 - 170,000 116,634 - 116,634 69%

0376 - Saltwater Creek Road Facility - - 1,868,896 1,422,323 153,514 1,575,837 84%

0637 - Co Mingled Roro Bins 50,000 - 50,000 39,233 11,725 50,958 102%

5025 - Brooweena Transfer Station - - 35,238 11,277 - 11,277 32%

5028 - Boonooroo Landfill Site - - 15,114 - - - 0%

5037 - MB Waste - Fleet Purchases 837,000 - 1,592,209 632,925 614,741 1,247,666 78%

5038 - Waste - Plant Sales (119,750) - (270,000) - - - 0%

5039 - Fraser Island Bins 50,000 - 50,000 44,400 - 44,400 89%

5040 - Waste Admin Buldings - - 30,000 - 14,332 14,332 48%

TOTAL 1,487,250 4,247,763 2,439,639 854,312 3,293,951 78%

Comments:5038 - Waste - Plant Sales - Finance checking with fleet regarding waste proceeds - Finance

20 JANUARY 2016

212 212

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Office of the CEOCapital Program Office of the CEO

0031 - Education Precinct - - 15,000 10,920 - 10,920 73%

0032 - Wetside Capital Works - - 128,452 60,971 31,219 92,190 72%

0289 - Tourism Infrastructure 54,500 - 256,770 3,082 - 3,082 1%

0750 - Councillor Light Discretionary Funds - Unspecified - (4,398) 11,328 - - - 0%

0752 - Councillor Loft Discretionary Funds - Unspecified - (2,199) 97,801 - - - 0%

0753 - Councillor Sanderson Discretionary Funds - Unspecified - - 9,950 - - - 0%

0754 - Councillor Everard Discretionary Funds - Unspecified - (21,520) 26,429 - - - 0%

0756 - Councillor Hansen Discretionary Funds - Unspecified - (7,799) 35,201 - - - 0%

0758 - Councillor Garland Discretionary Funds - Unspecified - - 20,930 - - - 0%

0759 - Councillor Taylor Discretionary Funds - Unspecified - - 1,463 - - - 0%

0760 - Mayor O'Connell Discretionary Funds - Unspecified - - 100,000 - - - 0%

0800 - Public Art 50,000 - 50,000 - - - 0%

TOTAL 104,500 (35,916) 753,324 74,973 31,219 106,192 14%



0754 Budget reallocation - transfers to 2620.20 ($11,070, docs 3064799) and 0152.08 ($10,450, docs 3064799)

0756 Budget reallocation - transfers to 2079.34 ($5,600, docs 3057544) and 0871.01 ($2,199, docs 3057551)

Directorate Office of the CEOCapital Program Major Projects

0023 - Original Maryborough Site Project 250,000 4,450 88,081 39,636 9,250 48,886 56%

0033 - HMAS Tobruk Dive Site - - 250,000 - - - 0%

0043 - Maryborough Airport Airpark Project - - 1,150 1,229 - 1,229 107%

0044 - Maryborough Airport Airpark - Establishment of JV - - 120,871 120,871 - 120,871 100%

0253 - Bruce Highway Industrial Land - - 4,835 4,835 - 4,835 100%

2083 - Esplanade Precinct Works - - 80,888 1,020 - 1,020 1%

2084 - MB CBD Imagine Your City Project - - 60,563 31,610 6,818 38,429 63%

2085 - Urangan Precinct Works - - 415,801 29,374 - 29,374 7%

2086 - Pialba CBD Urban Renewal - - 16,517 13,662 - 13,662 83%

2088 - Esplanade Tourist Precinct Master Plan - - 41,431 41,431 - 41,431 100%

2354 - Fraser Coast Airport Upgrade (FIFO) - - 695,200 114,749 414,278 529,027 76%

2393 - Fraser Coast Sports & Recreation Precinct 5,000,000 - 5,587,921 89,001 72,580 161,581 3%

2703 - Kingfisher Parade Toogoom Seawall - SEMP - - 92,824 583 1,980 2,563 3%

4700 - MB CBD Flood Resilience Project - - 6,026,260 170,916 59,496 230,412 4%

TOTAL 5,250,000 4,450 13,482,342 658,916 564,402 1,223,319 9%

Comments:0023 Budget reallocation - transfers from reserves as approved by CEO for new project ($4,450, docs 3060150)

20 JANUARY 2016

213 213

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Airport

0802 - HB Airport - Airport General Upgrades 100,000 - 130,136 4,218 25,870 30,088 23%

0804 - HB Airport - Runway Overlay 2,200,000 - 2,200,000 - - - 0%

0814 - MB Airport - Reseal Main Runway - - 187,387 - 12,880 12,880 7%

0815 - MB Airport - Reseal Runway Shoulders 69,000 - 69,000 - - - 0%

0819 - MB Airport - Upgrade Runway Lighting 71,000 - 139,000 - - - 0%

0821 - HB Airport - Runway Rejuvenation - - 94,551 9,710 31,290 41,000 43%

0823 - MB Airport - Relocation of BOM Weather Station - - 150,000 102,756 - 102,756 69%

TOTAL 2,440,000 2,970,074 116,683 70,040 186,723 6%

Comments:

Directorate Organisational Services DirectorateCapital Program Caravan Parks

0350 - Caravan Parks Capital 310,000 - 343,314 7,547 3,177 10,724 3%

TOTAL 310,000 343,314 7,547 3,177 10,724 3%

Comments:

Directorate Organisational Services DirectorateCapital Program Disaster & Risk Management

0860 - Guardian Software Disaster Management (not levy funded) - - 3,915 900 341 1,241 32%

0863 - Council Matched Funding - Subsidy Projects (Unallocated) 25,000 - 25,000 - - - 0%

0867 - Community Resilience - Funded by Disaster Management 12,919 - 22,383 - - - 0%

0868 - Disaster Preparedness - Funded by Disaster Management 20,000 - 20,000 8,316 191 8,507 43%

0869 - SES Upgrades - Funded by Disaster Management Levy 10,000 - 30,000 - - - 0%

0870 - SES Vehicle Replacement - Funded by Disaster Management 220,000 - 200,000 192,197 - 192,197 96%

0871 - Disaster Management Equipment (not levy funded) - 8,796 8,796 - 7,996 7,996 91%

TOTAL 287,919 8,796 310,094 201,413 8,528 209,941 68%

Comments:0871 Budget reallocation - allocation of Cr Light discretionary funding ($4,398), Cr Hansen discretionary funding ($2,199) and Cr Loft discretionary funding

($2,199) - docs 3057551

20 JANUARY 2016

214 214

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Fleet Management

0021 - Plant Sales (745,350) - (745,350) (328,646) - (328,646) 44%

0101 - Plant Purchases 2,668,223 - 3,638,069 2,263,335 406,726 2,670,062 73%

TOTAL 1,922,873 2,892,719 1,934,690 406,726 2,341,416 81%

Comments:

Directorate Organisational Services DirectorateCapital Program Information Technology

0001 - WBW SLA - Information Management 576,000 - 656,319 60,100 45,000 105,100 16%

0090 - Photocopier Replacement - Admin Building only 55,000 - 55,000 23,623 - 23,623 43%

0092 - Security Camera System 25,000 - 25,000 19,035 - 19,035 76%

0094 - Network Core Replacement 200,000 - 200,000 23,469 114,631 138,100 69%

0231 - Server Infrastructure 65,000 - 65,000 1,085 - 1,085 2%

0232 - Workstations / Laptops 280,000 - 280,000 123,756 15,411 139,167 50%

0233 - Peripheral Devices 30,000 - 30,000 10,656 - 10,656 36%

0234 - Network Equipment 60,000 - 66,349 14,772 - 14,772 22%

0235 - Data Storage 100,000 - 100,000 - - - 0%

0260 - Corporate Software Enhancement 225,000 - 231,300 56,308 41,628 97,936 42%

0270 - GIS Aerial Raster Image Database 30,000 - 30,000 15,510 - 15,510 52%

0281 - Network Monitoring Upgrades 40,000 - 40,000 - 4,838 4,838 12%

0283 - Servers & File Storage 30,000 - 30,000 - - - 0%

0284 - Printer Replacements 25,000 - 25,000 17,603 - 17,603 70%

0661 - Server Room Airconditioning and Rack 21,000 - 21,000 4,580 - 4,580 22%

0662 - Backup Software Replacement 150,000 - 150,000 8,325 2,895 11,220 7%

0849 - CCTV Surveillance Systems - - 14,779 14,173 - 14,173 96%

TOTAL 1,912,000 2,019,747 392,993 224,402 617,396 31%

Comments:

20 JANUARY 2016

215 215

Committed$

Total$

%Rev.Bud.


1 December 2015


$

RevisionsDecember

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Compulsory Land Acquisition

3002 - Compulsory Land Acquisition 650,000 - 1,684,555 459,247 - 459,247 27%

TOTAL 650,000 1,684,555 459,247 459,247 27%

Comments:

Directorate Organisational Services DirectorateCapital Program Property Management

0050 - Council Building Refurbishments 135,000 - 374,932 55,159 - 55,159 15%

0051 - Council Furniture & Equipment 20,000 - 26,050 7,428 - 7,428 29%

0055 - Council Community Buildings - Category A 40,000 - 12,000 12,000 - 12,000 100%

0056 - Council Community Buildings - Category B 30,000 - 14,917 11,090 - 11,090 74%

0059 - Council Community Buildings - Category C 20,000 - 21,273 21,273 - 21,273 100%

0060 - Council Community Buildings - Category D 20,000 - 38,152 3,861 6,091 9,952 26%

0269 - Aged Care Units 6,000 - 18,000 7,400 7,833 15,233 85%

0659 - Sale of Land & Property - (80,000) (80,000) (80,000) - (80,000) 100%

2391 - Repainting Council Buildings 64,000 - 33,229 22,792 - 22,792 69%

2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - (3,636) 100%

TOTAL 335,000 (80,000) 454,917 57,367 13,924 71,291 16%

Comments:0659 Budget reallocation - transfer of proceeds to reserves ($80,000, docs 3064662)

SUMMARY CAPITAL (Excluding NDRRA)COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45%

INFRAENV - Infrastructure Services Directorate 36,061,563 - 62,150,368 19,583,650 11,607,019 31,190,669 50%

OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9%

ORGSERV - Organisational Services Directorate 7,857,792 (71,204) 10,675,420 3,169,940 726,797 3,896,737 37%

54,142,885 11,450 96,146,819 26,691,630 13,830,624 40,522,254 42%

20 JANUARY 2016

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Directorate Infrastructure Services DirectorateCapital Program Disaster & Risk Management

6277 - MB Netherby Road - - - 125 - 125

6318 - MB River Road - - 1,006 1,006 - 1,006 100%

6341 - HB Moorabinda Road (betterment project) - - 54,413 261 - 261 0%

6353 - MB Yerra Rd (7400 - 7550) (Betterment Works) - - 11,134 - - - 0%

6358 - HB Cove Boulevarde - - 484,602 484,257 - 484,257 100%

6359 - MB Emery's Bridge - - 2,363 - - - 0%

6360 - MB Bakers Road - - 15,405 - - - 0%

6361 - MB Cherry Tree Road - - 2,513 - - - 0%

6362 - MB Coombes Road - - 11,011 - - - 0%

6363 - MB Dakins Road - - 17,755 - - - 0%

6364 - MB Emerys Bridge Road - - 75,655 - - - 0%

6365 - MB Kanigan Road - - 122,881 - - - 0%

6366 - MB Netherby Road - - 36,433 - - - 0%

6367 - MB Akuna Road - - 72,263 - - - 0%

6368 - MB Boubyjan Road - - 26,468 - - - 0%

6369 - MB Gigoomgan Road - - 21,176 - - - 0%

6370 - MB Glenbar Road - - 2,446 - - - 0%

6371 - MB Idahlia Range Road - - 3,210 - - - 0%

6372 - MB Kildare Road - - 10,781 - - - 0%

6373 - MB Malarga Downs Road - - 28,633 - - - 0%

6374 - MB Thinoomba Road - - 2,981 - - - 0%

6375 - MB Walkers Flat Road - - 8,351 - - - 0%

6376 - MB Whoop Whoop Road - - 133,691 - - - 0%

6377 - MB Yarrabine Road - - 232,180 - - - 0%

6378 - Project Management costs FCRC.45.15 - - 189 192 20,636 20,828 11020%

6379 - Project Management costs FCRC.46.15 - - 22,532 12,709 21,094 33,803 150%

6380 - Project Management costs FCRC.47.15 - - 40,063 24,999 2,243 27,242 68%

TOTAL 1,440,135 523,550 43,973 567,522

Comments:6378 - Project Management costs FCRC.45.15 - Finance to check commitments - Finance6379 - Project Management costs FCRC.46.15 - Finance to check commitments - Finance6380 - Project Management costs FCRC.47.15 - Finance to check commitments - Finance

RevisionsDecember

$

RevisedBudget

$

Actual$

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(FLOOD RECOVERY WORKS NDRRA)

1 December 2015


$

20 JANUARY 2016

217 217

RevisionsDecember

$

RevisedBudget

$

Actual$

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(FLOOD RECOVERY WORKS NDRRA)

1 December 2015


$

SUMMARY (NDRRA)INFRAENV - Infrastructure Services Directorate - - 1,440,135 523,550 43,973 567,522 39%

1,440,135 523,550 43,973 567,522

TOTAL CAPITAL (Excluding NDRRA)COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45%




54,142,885 11,450 96,146,819 26,691,630 13,830,624 40,522,254

TOTAL CAPITAL (Including NDRRA)COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45%




54,142,885 11,450 97,586,954 27,215,180 13,874,597 41,089,777

0021 - Plant Sales (745,350) - (745,350) (328,646) - 328,646- 2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - 3,636- 5038 - Waste - Plant Sales (119,750) - (270,000) - - -

GROSS CAPITAL (Excluding Proceeds)COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 46%INFRAENV - Infrastructure Services Directorate 36,181,313 - 63,860,503 20,107,200 11,650,991 31,758,191 50%OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9%ORGSERV - Organisational Services Directorate 8,603,142 (71,204) 11,424,406 3,502,222 726,797 4,229,019 37%

55,007,985 11,450 98,605,940 27,547,462 13,874,597 41,422,059

Budget Revisions (Including Proceeds) funded by:Other capital contributions recognised 20,000

Capital subsidies recognised 67,000 Transfers from reserves 4,450

Sale of land transferred to reserves (80,000) 11,450

20 JANUARY 2016

218 218

20 JANUARY, 2016

ITEM NO: ORD 10.7


WEDNESDAY 20 JANUARY, 2016

SUBJECT: FRASER COAST OPPORTUNITIES LTD ANNUAL REPORT

2014/2015 DEPARTMENT: OFFICE CHIEF EXECUTIVE OFFICER RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER, Lisa Desmond AUTHOR: CHIEF EXECUTIVE OFFICER, Lisa Desmond DOC NO: #3073473

1. PURPOSE

The purpose of this report is to receive the Fraser Coast Opportunities Ltd’s Annual Report 2014/2015.

2. BACKGROUND

Council’s Controlled Entities Disclosure Requirements Policy indicates as follows:‐ To complement the existing legislative requirements in relation to Council’s controlled entities, the following reporting and disclosure requirements apply:

Annual report presented to Open Council meeting; In accordance with this Clause, Fraser Coast Opportunities Ltd have submitted their audited Annual Report for the 2014/15 Financial Year for Council’s consideration, a copy of which is attached.

3. RECOMMENDATION That Council receive and note the Fraser Coast Opportunities Ltd’s Annual Report 2014/2015. ATTACHMENT: 1. Fraser Coast Opportunities Ltd – Annual Report 2014/2015 (DOCS #3074122)

219 219

Annual Report 2014-2015Tourism I Events I Marketing I Enterprise

ORD 10.7 - ATTACHMENT 1 Fraser Coast Opportunities Ltd – Annual Report 2014/2015

20 JANUARY 2016

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2 : Annual Report

contents

04 Message from the Chairman05 Message from the General Manager06 Organisation and Board Structure08 Tourism10 Events12 Economic Development13 Investment Attraction15 The Directors’ Report17 Auditors’ Independence Declaration under Section 307C of the Corporations Act 20011818 Statement of Financial Position19 Statement of Changes in Equity19 Statement of Cash Flows20 Notes to the Financial Statements26 Directors’ Declaration27 Independent Audit Report

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Annual Report : 3 Annual Report : 3

Fraser Coast Opportunities is the Fraser Coast region’s peak body for regional marketing, investment

attraction, event and tourism development.

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222 222

I am pleased to present the Annual Report for Fraser

evolution in FCO and its governance. Our focus is a

events and economy.

change in the senior management team, an Interim General Manager appointed and preparations for an Extraordinary General Meeting to put a new Board

achieve these changes and maintain commitment and

and management.

These changes have resulted in a sharper investment attraction focus, newly designed local business expansion and support in the THRIVE program, and more integration of the four FCO pillars: economic development, events, tourism and marketing.

activities delivered, the Board, Members, Tourism and Events Queensland, Fraser Coast Regional Council

positioned to advance our region’s economic interests to further success.

I would like to thank the former Chair Gerard O’Connell for his hard work and drive, my fellow Board Directors, past and present, for their dedicated work throughout

the period and to acknowledge the continued and substantial support provided by both the State Government via Tourism and Events Queensland, and the Fraser Coast Regional Council.

organisation admirably over the past twelve months and have achieved much during these changes.

We all look to the future knowing we have more to do to create employment opportunities, enhance our visitation

Dr Paul Cotton AMChairmanFraser Coast Opportunities

4 : Annual Report

Message from the Chairman:

20 JANUARY 2016

223 223

Annual Report : 5

inaugural General Manager worked very diligently on operational and system settings to modernise

management team and a new Board of Directors for 2015/16 encaptures the shift in the last quarter to new governance and fresh directions.

to report a surplus and a list of achievements which continues to turn out events, marketing initiatives, industry partnering and new projects to bring our investment attraction into the digital space with a corporate website redevelopment underway.

Our creation of THRIVE to stimulate expansion and retention of existing businesses has been enthusiastically received. The positive interactions, networking and palpable increase in pride in our local business talent have been highlights.

The take-up by businesses of FCO’s world class market intelligence tools continues too, and is supplemented by

The Fraser Coast region’s economy is stable and akin to many regional areas; conditions are challenging but the buoyancy remains and there are clear signs of growth in tourism, construction and health. Our population growth forecast is still strong by national standards.

FCO’s focus is on continued integration of its services across events, tourism, investment attraction and marketing. This brings better outcomes for our region and leverages the advantage we have over other entities who are often singularly focused. The gradual integration of investment attraction into every aspect of FCO operations has been a highlight and underscores our growth theme; each activity must grow the region.

The Fraser Coast’s economic drivers are clear: high demand for infrastructure and services required to meet health, education and professional services; and a repositioning and strengthening of our tourism and

events that bring people, investment and boost overall employment. The Fraser Coast has a bright future.

FCO, in partnership with Fraser Coast Regional Council, Tourism and Events Queensland and industry partners has very clear directions and underpinning agreements in place.

volunteers have placed us very well to meet future opportunities and I thank you all.

Interim General ManagerFraser Coast Opportunities

Message from the Interim General Manager:

20 JANUARY 2016

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6 : Annual Report6 : Annual Report

governed by a Board of Directors. Following an Extraordinary General Meeting on the 8th July 2015, the Board consists of

Organisation and Board Structure

Dr Paul Cotton AM Greig Bolderrow

Brett Langabeer Libby Anstis Paul Kelsey

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225 225


Organisational Structure

General

Manager

Manager

Tourism & Events

Senior Investment

Attraction Advisor

Manager

Marketing

Office Manager

VIC Coordinator

Events Development

Coordinator

Manager

Events

Events Officers x 2

VIC Officers (PT)

x 6

Site Supervisor /

Markets Coordinator

Enterprise Officers x 2

Graphic Designer (PT)

Marketing Officers x 4

Admin Support (PT)

Tourism Development

Officer x 2

Partnership Officer

(grants, proposals)

20 JANUARY 2016

226 226

8 : Annual Report8 : Annual Report

FCO is responsible for the marketing and development of tourism product for the Fraser Coast region, as well as running the region’s accredited Visitor Information Centres. As an official Regional Tourism Organisation (RTO), FCO maintains a close relationship with Tourism and Events Queensland.

Visitor Information Centres (VIC’s)Hervey Bay and Maryborough VIC’s have seen significant

usage increases, more focussed sales, better services and

are becoming self-sustaining.

Year on year comparison for the Maryborough VIC highlights

an increase in foot traffic and spending from customers,

benefiting from greater usage of the Town Hall.

The Hervey Bay VIC is showing considerable visitation and

revenue growth with extensive sales. Over the past year FCO

has implemented new initiatives to increase the length of time

customers spend in the centre which increases the likelihood

of buying a product. These initiatives include free tea and

coffee, and free Wi-Fi.

Fraser Coast Regional Council (FCRC) developed a business

case to take back the Discovery Sphere operations. FCO

supported this as FCRC has a better organisational fit and

subsequent uniform customer experiences should enhance

the sustainability of the centre.

Trade Ready ProgramDistribution channels in the tourism industry have changed

significantly over the past decade. The Trade Ready program

enhanced operators knowledge of distribution channels

in both the domestic and international market, along with

enhancing knowledge around emerging channels. The

program was followed by one-on-one mentoring sessions

from industry experts in order to tailor the information to

specific operators, their products and individual businesses.

Digital Intelligence Development ProgramFCO was successful in obtaining funding to deliver a digital

intelligence workshop in the 2014/15 financial year. The

program was designed to teach skills to local tourism

operators to assist them in leveraging off social media

platforms and cloud based technologies. Following the

workshop was a series of mentoring programs, allowing

attendees to continue their learning experience.

The Fraser Coast Fishing StrategyThe Fraser Coast Fishing Strategy, developed in conjunction

with Marine Media, has been hugely successful in the

2014/15 financial year, achieving over $1.5 million of domestic

media through several key programs, including the Australian

Fishing Championships and International Fishing Series.

These series are broadcast both nationally and internationally

throughout Japan and China.

TOURISM

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227 227


Swim with WhalesFCO was able to assist industry in producing a code of

practice for whale watch operators to be utilised when

conducting a ‘swim with whales’ experience. This has allowed

industry to be approved to continue the ’swim with whales’

trial program for the 2015 season. The code of practice is

in place for three years starting from 2014, and must be

updated annually.

Australia’s Nature CoastAustralia’s Nature Coast (ANC) is a joint partnership between

FCO, Sunshine Coast Destination Ltd and Tourism and

Events Queensland. The partnership utilises combined

marketing resources to access markets in Germany and the

United Kingdom. International visitation statistics (year ending

June 2015) show a 15.6% increase in European markets, and

within this result there is a 30.5% rise in German visitors.

Twelve operators were promoted with European wholesalers

as a outcome of the ANC initiative.

With a familiarisation budget of $30,000 targeting European

trade and media, over $1 million in media exposure for the

ANC project has been produced since the initiative began.

Hervey Bay Whale Watching CampaignThe 2014 Hervey Bay Whale Watching Campaign was valued

at over $450,000 and included digital, TV, radio, outdoor,

print, social media, and a significant PR component -

targeting predominantly South East Queensland.

The 2014 campaign included a revamped creative message,

changing from ‘Harvey and the humpbacks’ to the newly

adopted ‘Guaranteed in Hervey Bay’ which is designed

to focus on close encounters and the high quality of the

experience on offer.

The campaign also developed a new microsite with the call

to action www.whalesherveybay.com.au. This new microsite

was developed to be hosted in the visitfrasercoast.com

webpages, differing from previous campaigns which were

hosted in TEQ’s (then) consumer website

queenslandholidays.com.

Fraser Coast Summer CampaignThe 2014/15 Summer Campaign utilised digital mediums

and incorporated the ‘Guaranteed’ messaging which was

instigated for the Whale Campaign.

FCO liaised with industry and, through collaboration, ensured

that this $40,000 campaign included targeting to Sydney

markets as well as a mid-October launch to be in market for

the pre-Christmas period.

The 2015/16 Summer Campaign is set to utilise a $60,000

campaign budget and will again be in market in mid-October

targeting an early start to the traditionally strong summer

months for tourism.

Business Unit Review : Tourism

Fraser Coast Ambassador ProgramFCO has revamped the Fraser Coast Ambassador strategy

in 2014/15 with Chris Latham (former Wallabies rugby union

player) very much still a part of the initiative, however not

solely promoted as such.

Key developments in the financial year included a Harry

Kewell Academy visit in which both Harry Kewell (former

Socceroo and Liverpool footballer) and Chris Latham were

involved in a Rugby HQ feature cross-promoting the separate

football codes as well as acting as a lead-up piece for the

2015 Rugby World Cup. The program was played both by

Fox Sports in Australia and Sky Sports in the United Kingdom

internationally.

The other key development for the ambassador strategy is

FCO’s ongoing work with Dan and Steph Mulheron who won

the 2013 season of Channel Seven’s ‘My Kitchen Rules’.

Utilising the fantastic reputation of the couple continues to

prove valuable for the Fraser Coast and in particular the Relish

Food and Wine Festival.

Trade and Media FamiliarisationsIn 2014/15 FCO hosted a range of domestic and international

media familiarisations, generating significant publicity and

sales results for the Fraser Coast region. Familiarisations

included the following:

• Australian Tourism Export Council trade famil

• Italian ITO trade famil

• Global Grasshopper media famil

• New Zealand Herald media famil

• Corroboree trade famil

• UK media famil

• Y Travel Blog

Trade and Consumer Shows

In order to increase visitation, both domestically and

internationally for the Fraser Coast, FCO attends numerous

trade and consumer shows to enhance the profile of the

region. In 2014/15 these shows included the following:

• Flight Centre Expo – New Zealand

• Flight Centre Expo – Melbourne

• Australian Tourism Export Council - Brisbane

• Corroboree – Adelaide

• Australia’s Nature Coast Road Show – Melbourne, Sydney,

Brisbane

• Australian Tourism Exchange Media Marketplace -

Melbourne

• Australian Tourism Exchange – Melbourne

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10 : Annual Report

EVENTS

Events play an important role in the cultural, social and economic development of a region. FCO is responsible for the delivery of several signature events that took place during the 2014/15 financial year. These events are focused on bringing communities together, building regional pride, attracting increased visitation, encouraging a longer length of stay for visitors, and ultimately, increasing visitor expenditure.

Mary Poppins FestivalHeld on July 5 in the Maryborough Portside Precinct, the

festival attracted over 7,000 people.

The 2014 event involved special guest Annie Buckley, who

portrayed Mary Poppins’ author P.L. Travers in the recent

Hollywood production ‘Saving Mr. Banks’, and included old

favourites, such as live entertainment, children’s activities,

games, competitions and pavement art.

Hervey Bay Whale Festival

Paddle Out for Whales

Held on July 19, Paddle Out for Whales was successful

in securing funding from Tourism and Events Queensland.

650 people registered for the paddle, with approximately

200 un-registered paddlers also attending and approximately

3,000 people watching from the shore.

A live concert, environmental speakers, children’s activities

and first aid for whales were just some of the happenings at

the 2014 event.

Blessing of the Fleet

The annual blessing of the fleet took place on August 9

with a minister blessing the vessels as a part of the age-old

maritime tradition.

2,000 spectators enjoyed live music and children’s activities

at the Urangan Marina.

Illumination Concert and Parade

For the first time, the Illumination Concert and Parade was

held at the Cultural Centre grounds. More than 300 people

registered to walk in the parade and around 3,400 others

gathered to enjoy live music from The Black Sorrows and

Clare Bowditch.

10 : Annual Report

20 JANUARY 2016

229 229

Annual Report : 11

Business Unit Review : Events

Food stalls and children’s activities were part of the busy

program for the evening.

Migaloo Starlight Swing

Held at The Pavilion in Urangan, 20 local tourism operators

attended to celebrate a successful whale watching season in

Hervey Bay. Approximately 300 people attended the concert

with the theme being white, in line with the famous whale,

Migaloo.

Maryborough Open HouseIn 2014, Open House was a joint initiative between Fraser

Coast Regional Council and FCO. Thirty-two (32) buildings

in total participated, including houses, churches and historic

buildings around Maryborough. Included in the event was a

Gatakers by Night celebration, guided tours and restoration

and renovation displays. Approximately 4,500 visitors

attended the event.

Hervey Bay Boat Club Offshore Superboat ChampionshipsThe final event of the Australian Offshore Superboat

Championship series was held in Hervey Bay on November

29 and 30.

The event attracted an estimated crowd of 20,000

spectators to the Hervey Bay foreshore. The media and

marketing campaign for the event attracted national media

exposure during a national telecast on motorsport program

Speedweek, SBS.

Supporting events included a VIP function for drivers,

teams and sponsors, three whale watch operators

strategically positioned to host viewers on the water, and the

championship dinner which was held at Hervey Bay Boat

Club.

Carols in Queens ParkOn December 12 the Fraser Coast community celebrated the

magic of Christmas with contemporary and traditional carols

at Maryborough’s Brolga Theatre. FCO facilitated the event

including coordination and delivery of entertainment for the

evening.

Due to weather, the event had to be moved to the Brolga

Theatre. Santa arrived in his bright red Holden truck and as

always, the evening was topped off with a spectacular display

of fireworks sponsored by Ergon Energy.

An estimated 2,000 people attended the carols.

New Year’s EveAn event designed to cater for families saw approximately

1,000 people visit the Torquay Beach foreshore and enjoy live

local music, children’s activities, market stalls and fireworks.

An early finish to the event meant hotels, restaurants and

businesses along the esplanade could welcome a different

audience who wanted more entertainment and dancing to

celebrate the beginning of 2015.

A power cut in 2014 did affect the event, however

entertainers and markets kicked on to deliver a successful

evening overall.

Relish Food and Wine FestivalIn its fourth year, Relish Food and Wine Festival took place

in Maryborough on June 6. The event spreads over Queens

Park, Mary River Parklands, heritage streetscapes and the

Mary River to celebrate our regional produce.

Bringing together Fraser Coast’s fresh seasonal produce, local

seafood, innovative chefs and regional wineries, the event

attracted over 3,000 patrons.

Some of the newest products at Relish Food and Wine

Festival included masterclasses aboard Hervey Bay Boat

Club’s vessel Amaroo, a life-sized sushi train and the inaugural

Relish Long Lunch, which sold out prior to the event.

20 JANUARY 2016

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ECONOMIC DEVELOPMENTFCO delivers a range of initiatives to stimulate investment and employment to maximise economic growth prospects.

Market Intelligence Tools (ID Tools)The ID Tools were launched in the 2013/14 financial year, with

the 2014/15 financial year seeing FCO continue to invest in

the program. In the 2014/15 financial year, ID Tools saw a

total of 17,900 page views from local businesses.

One-on-one tutorials were provided regularly by FCO team

members to assist local businesses in gaining maximum value

from using the tools.

Destination Hervey BayThe ‘Building Better Regional Cities’ grant from the Federal

Government allowed Fraser Coast Regional Council and

local businesses - with the support of FCO - to create the

Destination Hervey Bay campaign.

Offering a cashback incentive of $12,000 to eligible residents,

the campaign encourages people to re-locate to Hervey Bay

into selected housing estates throughout the town.

So far, 180 grants have been issued to people who have

qualified for the program. The funding for this project is in

place until June 2016.

Jobs and Careers Expo Designed to bring together job seekers with businesses

looking for employees, as well as promoting local study

options, the 2015 Jobs and Careers Expo included over 600

members of the public, 1,500 students from nine schools,

and 38 businesses.

A new addition this year was free, hands-on workshops and

upskilling opportunities coordinated by industry professionals.

These were highly successful and included resume critiquing

and interviewing skills.

THRIVEAs part of FCO’s commitment to business expansion and

retention across the Fraser Coast, THRIVE was launched

towards the end of the financial year. Through support

from local industry professionals; workshops, mentoring

programs and business health checks have been offered

and presented, with attendance exceeding expectations.

The program will continue to develop into the next financial

year, with plans for leadership, entrepreneur, retail and

women in business programs.

Encouraging CollaborationThe connectivity with stakeholders in our region and

externally in both our neighbouring regions and state and

federal governments is core to the ability for FCO to drive the

Economic Development and Investment Attraction message

of the Fraser Coast beyond our boundaries. The FCO team

are active in the business community, growing relationships

with industry bodies to ensure we understand the needs of

our business community and are responsive with support for

programs and collaborative opportunities.

The development of Memorandums of Understanding (MOU)

with colleagues at Fraser Coast Regional Council and with

representing bodies in sectors of focus (particularly Education)

have been agreed. The MOU’s provide a clear mandate for

collaboration into the 2015/16 financial year and will ensure

quantifiable outcomes for FCO and industry partners.

12 : Annual Report

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Annual Report : 13

INVESTMENT ATTRACTIONThe Investment Attraction Strategy of FCO has been created to align with the Fraser Coast Economic Development plan. The strategy will focus on the delivery of investment attraction initiatives delivered to the domestic and international markets. FCO will leverage relationships and use innovative campaigns to ensure the Fraser Coast brand and investment story becomes known and attracts potential investor interest in the region.

FCO is all about growing the Fraser Coast through events, business programs and marketing campaigns (tourism and investment attraction).

Digital StrategyThe world can be accessed by the touch of a button and FCO

recognises the need to have focus in the digital space.

FCO is upskilling team members to understand and be able to

operate in digital environments, and the organisation provides

leadership in this space for businesses across the Fraser

Coast. A key focus for FCO is the upcoming re-launch of

the corporate website frasercoastopportunities.com.au, with

potential investors to be targeted with effective messaging

and campaigns.

Business Unit Review : Economic Development

Fraser Coast Food StoryAn important role of FCO is providing support to the

region’s existing businesses. FCO’s Economic and Tourism

Development Officers are integrating their activities to ensure

greater interaction with the businesses of the Fraser Coast.

The Fraser Coast Food Story is a key initiative and will drive

substantial growth opportunities for the Fraser Coast region

in all food sectors – from growers to restaurants and the

supporting industries.

The Relish brand exists as an established food and wine

festival held annually in Maryborough. The Fraser Coast Food

Story will leverage the brand to become the marketing brand

that will drive the Food Story of the Fraser Coast. It is an

exciting initiative that is a first for the region.

This program is in development, with the scoping and

industry mapping well underway, and will include retail point

of sale promotions, restaurant campaigns featuring signature

dishes, and industry events. The Fraser Coast Food Story

will lead to the development of food trails, and new visitor

experiences for the Fraser Coast.

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14 : Annual Report

20 JANUARY 2016

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Annual Report : 15

Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015

Directors’ Report: 30 June 2015The directors present their report on Fraser Coast

Opportunities Ltd for the financial period ended 30

June 2015.

1. General information

Information on directors The names of each person who has been a director during

the period and to the date of this report are:

Paul Eugene Cotton AMPosition: Chair

Appointed Chair: 8 July 2015

Appointed Director: 27 February 2013

Greig Kingsley BolderrowPosition: Director

Appointed: 25 November 2014

Brett Lewis LangabeerPosition: Director

Appointed: 8 July 2015

Elizabeth Dawn AnstisPosition: Director


Paul Douglas KelseyPosition: Director


Gerard Daniel O’ConnellPosition: Former Chair

Appointed: 27 February 2013

Ceased: 8 July 2015

Lisa Margaret DesmondPosition: Director / Secretary


Ceased: 8 July 2015

Philippe Charles IngramPosition: Director


Ceased: 8 July 2015

Craig William WinterPosition: Director

Appointed: 19 August 2014

Ceased: 8 July 2015

Theresa CraigPosition: Director


Ceased: 14 July 2014

Glen Michael WinneyPosition: Director


Ceased: 3 July 2014

David John HayPosition: Director


Ceased: 14 July 2014

Christopher David LoftPosition: Director

Appointed: 16 December 2014

Ceased: 8 July 2015

Darren Peter EverardPosition: Director


Ceased: 8 July 2015

Stuart Angus TaylorPosition: Director


Ceased: 8 July 2015

Leigh Andrew BennettPosition: Secretary


Directors have been in office since the start of the financial

period to the date of this report unless otherwise stated.

Principal activities The principal activity of Fraser Coast Opportunities Ltd during

the financial period was regional marketing, investment


No significant changes in the nature of the Company’s activity

occurred during the financial year.

2. Operating results and review of operations for the year

Operating results The surplus of the Company amounted to $108,119 (2014:

$207,699).

Dividends paid or recommended No dividends were paid or declared since the start of the

financial year. No recommendation for payment of dividends

has been made.

Objectives Fraser Coast Opportunities Ltd. (FCO) is a not-for-profit

company limited by guarantee that was incorporated on

23 February 2013. It has an annual operating budget of

approximately $4 million, mostly provided by Fraser Coast

Regional Council (FCRC) and Tourism and Events Queensland

(TEQ). FCO’s core functions are defined in Section 3 of its

constitution. These include:

• Tourism Development and Destination Marketing;

• Economic Development and Business Attraction;

• Events; and

• Regional Marketing and Lifestyle.

20 JANUARY 2016

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16 : Annual Report


The establishment of Fraser Coast Opportunities Ltd as an

entity brings together the operational, strategic and political

resources of several separate entities under the one umbrella

to improve coordination, efficiency and effectiveness in pursuit

of positive outcomes in the functions listed above. By the year

2025, the Fraser Coast Region is expected to be recognised

nationally and internationally as Queensland’s most desirable

place to visit, live, work, learn and invest. In this respect,

Fraser Coast Opportunities is designed to be the Fraser

Coast Region’s peak body for regional marketing, investment


It creates value by:

• Speaking with one voice on key priorities and

interests;

• Providing a single entry point for investment

enquiries;

• Dedicating and integrating human and capital

resources towards a common cause;

• Being agile in its organisational structure and

governance to engage effectively with both Public

and Private sector partners; and

• Being inclusive through open and far reaching

industry engagement.

It is not the purpose of Fraser Coast Opportunities to:

• Act as a private developer or as a consultant to

private developers;

• Do things for others that they can do on their own;

• Lobby for the individual commercial interests of

private for profit entities, such as seeking

concessions on statutory development fees and

charges from Council or other authorities; or

• Hold a political bias.

3. Other items

Significant changes in state of affairs There have been no significant changes in the state of affairs

of the Company during the year.

Events after the reporting date No matters or circumstances have arisen since the end of the

financial year which significantly affected or may significantly

affect the operations of the Company, the results of those

operations or the state of affairs of the Company in future

financial years.

Future developments and results Likely developments in the operations of the Company and

the expected results of those operations in future financial

years have not been included in this report as the inclusion of

such information is likely to result in unreasonable prejudice to

the Company.

Environmental issues The Company’s operations are not regulated by any

significant environmental regulations under a law of the

Commonwealth or of a state or territory of Australia.

Company secretaryLeigh Andrew Bennett was appointed company secretary

on 24 July 2015 after the resignation of Ms Lisa Margaret

Desmond who was previously company secretary.

Meetings of directors During the financial year, 10 meetings of directors

(including committees of directors) were held. Attendances

by each director during the period were as follows:

Directors’ Meetings

Number eligible to

attend

Number attended

Paul Eugene Cotton AM 10 10

Greig Kingsley Bolderrow 6 5

Gerard Daniel O’Connell 10 10

Lisa Margaret Desmond 10 10

Philippe Charles Ingram 10 8

Craig William Winter 10 9

Christopher David Loft 9 7

Darren Peter Everard 9 7

Stuart Angus Taylor 9 5

Indemnification and insurance of officers and auditors The Company has paid premiums to insure each of the

directors against liabilities for costs and expenses incurred

by them in defending any legal proceedings arising out of

their conduct while acting in the capacity of director of the

Company, other than conduct involving a wilful breach of duty

in relation to the Company.

No indemnities have been given or insurance premiums paid,

during or since the end of the financial year, for any person

who is or has been an auditor of Fraser Coast Opportunities

Ltd.

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Annual Report : 17

Auditor’s Independence Declaration The lead auditor’s independence declaration in accordance

with section 307C of the Corporations Act 2001, for the year

ended 30 June 2015 has been received and can be found on

page 17 of the financial report.

This directors’ report is signed in accordance with a

resolution of directors made pursuant to section 298(2) of the

Corporations Act 2001.

Director:

Paul Eugene Cotton AM

Director:

Greig Kingsley Bolderrow

Dated this day of Tuesday 24 November 2015

Auditor’s Independence Declaration under Section 307C of the Corporations Act 2001To the Directors of Fraser Coast Opportunities Ltd

This auditor’s independence declaration has been provided

pursuant to s.307C of the Corporations Act 2001.

Independence Declaration

As lead auditor for the audit of Fraser Coast Opportunities Ltd

for the year ended 30 June 2015, I declare that, to the best of

my knowledge and belief, there have been:

requirements as set out in the Corporations Act 2001 in relation to the audit; and

professional conduct in relation to the audit.

Signed:

P J Flemming FCPA (as Delegate of the Auditor-General of Queensland)

Queensland Audit Office Brisbane

e Cotton AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

tor:

g Kingsley BBBBBBBBBBolderrow

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18 : Annual Report


Statement of Profit or Loss and Other Comprehensive Income

For the Period Ended 30 June 2015

2015

$

2014

$

Revenue 4,974,143 3,674,333

Finance Income 9,431 6,758

Corporate Services Costs (216,389) (147,881)

Tourism Services Costs (1,318,232) (706,084)

Tourism Development Costs (356,046) (196,372)

Tourism Marketing Costs (1,212,000) (609,983)

Events (837,172) (856,498)

Marketing Costs (392,927) (485,658)

Enterprise Costs (542,689) (379,570)

Other Expenses - (91,346)

Surplus before income tax Income tax expense

108,119

-

207,699 -

Surplus from continuing operations for the year attributable to members

108,119 207,699

Other comprehensive income, net of income tax Other comprehensive income

-

-

Total comprehensive income for the year attributable to members

108,119 207,699

Statement of Financial Position

As at 30 June 2015

Note 2015

$

2014

$

ASSETS

Current Assets

Cash and cash equivalents 5 654,061 502,881

Trade and other receivables 6 105,128 194,793

Inventories 7 53,035 39,919

Other assets 9 9,833 34,383

Total Current Assets 822,057 771,976

Non-Current Assets Property, plant and equipment

8 45,405 45,210

Total Non-Current Assets 45,405 45,210

Total Assets 867,462 817,186

LIABILITIES

Current Liabilities Trade and other payables

10 353,996 258,375

Employee Benefits 12 83,269 77,098

Other financial liabilities 11 79,441 239,691

Total Current Liabilities 516,706 575,164

Non-Current Liabilities Employee benefits

12 34,938 34,323

Total Non-Current Liabilities 34,938 34,323

Total Liabilities 551,644 609,487

NET ASSETS 315,818 207,699

EQUITY

Retained surplus 315,818 207,699

TOTAL EQUITY 315,818 207,699

The accompanying notes form part of these financial statements.

20 JANUARY 2016

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Annual Report : 19

Statement of Changes in Equity


2015 Retained Earnings

$

Total

$

BALANCE AT 1 JULY 2014 207,699 207,699

Surplus attributable to

members of the entity108,119 108,119

BALANCE AT 30 JUNE 2015 315,818 315,818

2014 Retained Earnings

$

Total

$

BALANCE AT 1 JULY 2013 - -

Surplus attributable to

members of the entity207,699 207,699

BALANCE AT 30 JUNE 2014 207,699 207,699

Statement of Cash Flows


Note 2015

$

2014

$

CASH FLOWS FROM OPERATING ACTIVITIES:

Receipts from customers 5,375,209 3,486,298

Payments to suppliers and

employees(5,211,895) (2,922,583)

Interest received 9,430 -

Net cash provided by operating activities

16 172,744 563,715

CASH FLOWS FROM INVESTING ACTIVITIES:

Purchase of property, plant and

equipment(21,564) (60,834)

Net cash used by investing activities

(21,564) (60,834)

CASH FLOWS FROM FINANCING ACTIVITIES:

Net increase in cash and cash

equivalents held151,180 502,881

Cash and cash equivalents at

beginning of year502,881 -

Cash and cash equivalents at end of the period

5 654,061 502,881

The accompanying notes form part of these financial statements.

20 JANUARY 2016

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20 : Annual Report


Notes to the Financial StatementsFor the Period Ended 30 June 2015The financial report covers Fraser Coast Opportunities Ltd

as an individual entity. Fraser Coast Opportunities Ltd is a

not-for-profit Company limited by guarantee, incorporated

and domiciled in Australia. Fraser Coast Opportunities Ltd is a

controlled entity of the Fraser Coast Regional Council.

The financial report was authorised for issue by the Directors

on 24th November, 2015.

Comparatives are consistent with prior years, unless

otherwise stated.

1. Basis of Preperation

The directors have prepared the financial statements on the

basis that the Company is a non-reporting entity because

there are no users dependent on general purpose financial

statements. These financial statements are therefore a special

purpose financial statements that has been prepared in order

to meet the requirements of the Corporations Act 2001.

The financial statements have been prepared in accordance

with recognition and measurement criteria in the Australian

Accounting Standards and the disclosure requirements

of AASB 101 Presentation of Financial Statements, AASB

107 Statement of Cash Flows and AASB 108 Accounting

Policies, Changes in Accounting Estimates and Errors, AASB

1048 Interpretation of Standards and AASB 1054 Australian

Additional Disclosures.

The significant accounting policies disclosed below are those

which the directors have determined are appropriate to

meet the needs of members. Such accounting policies are

consistent with the previous period unless otherwise stated.

The financial statements have been prepared on an accruals

basis and are based on historical costs unless otherwise

stated in the notes. The functional and presentation currency

of Fraser Coast Opportunities Ltd is Australian dollars.

2. Summary of Significant Accounting Policies

(a) Income TaxNo provision for income tax has been raised as the

Company is exempt from income tax under Div 50 of

the Income Tax Assessment Act 1997.

(b) LeasesLeases of fixed assets where substantially all the risks

and benefits incidental to the ownership of the asset,

but not the legal ownership that are transferred to the

Company are classified as finance leases.

Finance leases are capitalised by recording an asset

and a liability at the lower of the amounts equal to

the fair value of the leased property or the present

value of the minimum lease payments, including any

guaranteed residual values. Lease payments are

allocated between the reduction of the lease liability

and the lease interest expense for the period.

The Company is not a party to any finance leases.

Lease payments for operating leases, where

substantially all of the risks and benefits remain with

the lessor, are charged as expenses in the periods in

which they are incurred. The lease is not recognised in

the statement of financial position.

(c) Revenue and Other IncomeRevenue is recognised when the amount of the

revenue can be measured reliably, it is probable that

economic benefits associated with the transaction will

flow to the entity and specific criteria relating to the

type of revenue as noted below, has been satisfied.

Revenue is measured at the fair value of the

consideration received or receivable and is presented

net of returns, discounts and rebates.

All revenue is stated net of the amount of goods and

services tax (GST).

Grant revenue Grant revenue is recognised in profit or loss when

the entity obtains control of the grant, it is probable

that the economic benefits gained from the grant will

flow to the entity and the amount of the grant can be

measured reliably.

When grant revenue is received whereby the entity

incurs an obligation to deliver economic value directly

back to the contributor, this is considered a reciprocal

transaction and the grant revenue is recognised in

the statement of financial position as a liability until

the service has been delivered to the contributor,

otherwise the grant is recognised as income on

receipt.

Fraser Coast Opportunities Ltd receives non-

reciprocal contributions of assets from the

government and other parties for zero or a nominal

value. These assets are recognised at fair value on

the date of acquisition in the statement of financial

position, with a corresponding amount of income

recognised in profit or loss.

Interest revenue Interest is recognised using the effective interest method.

Other income

Other income is recognised on an accruals basis

when the Company becomes entitled to it.

(d) Goods and Services Tax (GST)Revenue, expenses and assets are recognised net of

the amount of goods and services tax (GST), except

where the amount of GST incurred is not recoverable

from the Australian Taxation Office (ATO).

Receivables and payable are stated inclusive of GST.

The net amount of GST recoverable from, or payable

to, the ATO is included as part of receivables or

20 JANUARY 2016

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Annual Report : 21

payables in the statement of financial position.

Cash flows in the statement of cash flows are

included on a gross basis and the GST component

of cash flows arising from investing and financing

activities which is recoverable from, or payable to, the

taxation authority is classified as operating cash flows.

(e) InventoriesInventories are measured at the lower of cost and net

realisable value. Cost of inventory is determined using

the first-in-first-out basis and is net of any rebates and

discounts received.

(f) Property, Plant and EquipmentClasses of property, plant and equipment are

measured using the cost model.

Where the cost model is used, the asset is carried at

its cost less any accumulated depreciation and any

impairment losses. Costs include purchase price,

other directly attributable costs and the initial estimate

of the costs of dismantling and restoring the asset,

where applicable.

Depreciation The depreciable amount of all property, plant and

equipment is depreciated on a straight-line method from

the date that management determine that the asset is

available for use.

The depreciation rates used for each class of depreciable

asset are shown below:

Fixed asset class Depreciation rate

Plant and Equipment 20% to 40%

At the end of each annual reporting period, the

depreciation method, useful life and residual value of

each asset is reviewed. Any revisions are accounted for

prospectively as a change in estimate.

(g) Financial instrumentsFinancial instruments are recognised initially using

trade date accounting, i.e. on the date that Company

becomes party to the contractual provisions of the

instrument.

On initial recognition, all financial instruments are

measured at fair value plus transaction costs (except

for instruments measured at fair value through profit or

loss where transaction costs are expensed as incurred).

Financial Assets Financial assets are divided into the following

categories which are described in detail below:

• loans and receivables;

Financial assets are assigned to the different

categories on initial recognition, depending on the

characteristics of the instrument and its purpose. A

financial instrument’s category is relevant to the way

it is measured and whether any resulting income and

expenses are recognised in profit or loss or in other

comprehensive income.

All income and expenses relating to financial assets are

recognised in profit or loss in the ‘finance income’ or

‘finance costs’ line item respectively.

Loans and receivables Loans and receivables are non-derivative financial

assets with fixed or determinable payments that are

not quoted in an active market. They arise principally

through the provision of goods and services to

customers but also incorporate other types of

contractual monetary assets.

After initial recognition these are measured at

amortised cost using the effective interest method,

less provision for impairment. Any change in their

value is recognised in profit or loss.

The Company’s trade and other receivables fall into

this category of financial instruments.

Discounting is omitted where the effect of

discounting is considered immaterial.

Significant receivables are considered for impairment

on an individual asset basis when they are past due

at the reporting date or when objective evidence is

received that a specific counterparty will default.

The amount of the impairment is the difference

between the net carrying amount and the present

value of the future expected cash flows associated

with the impaired receivable.

For trade receivables, impairment provisions are

recorded in a separate allowance account with

the loss being recognised in profit or loss. When

confirmation has been received that the amount is not

collectable, the gross carrying value of the asset is

written off against the associated impairment provision.

Subsequent recoveries of amounts previously written

off are credited against other expenses in profit or loss.

In some circumstances, the Company renegotiates

repayment terms with customers which may lead to

changes in the timing of the payments, the Company

does not necessarily consider the balance to be

impaired, however assessment is made on a

case-by-case basis.

Financial liabilities Financial liabilities are recognised when the Company

becomes a party to the contractual agreements

of the instrument. All interest related charges and,

if applicable, changes in an instrument’s fair value

that are reported in profit or loss are included in the

income statement line items ‘finance costs’ or ‘finance

income’.

Financial liabilities are classified as either financial

liabilities ‘at fair value through profit or loss’ or other

financial liabilities depending on the purpose for which

the liability was acquired.

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22 : Annual Report


The Company‘s financial liabilities include borrowings,

trade and other payables which are measured at

amortised cost using the effective interest rate

method.

Impairment of financial assets At the end of the reporting period the Company

assesses whether there is any objective evidence

that a financial asset or group of financial assets is

impaired.

Financial assets at amortised cost

If there is objective evidence that an impairment loss

on financial assets carried at amortised cost has been

incurred, the amount of the loss is measured as the

difference between the asset’s carrying amount and

the present value of the estimated future cash flows

discounted at the financial assets original effective

interest rate.

Impairment on loans and receivables is reduced

through the use of an allowance accounts, all other

impairment losses on financial assets at amortised

cost are taken directly to the asset.

Subsequent recoveries of amounts previously written

off are credited against other expenses in profit or

loss.

(h) Impairment of non-financial assetsAt the end of each reporting period the Company

determines whether there is an evidence of an

impairment indicator for nonfinancial assets.

Where this indicator exists and regardless for goodwill,

indefinite life intangible assets and intangible assets

not yet available for use, the recoverable amount of

the asset is estimated.

Where assets do not operate independently of

other assets, the recoverable amount of the relevant

cashgenerating unit (CGU) is estimated.

The recoverable amount of an asset or CGU is the

higher of the fair value less costs of disposal and the

value in use. Value in use is the present value of the

future cash flows expected to be derived from an

asset or cash-generating unit.

Where the recoverable amount is less than carrying

amount, an impairment loss is recognised in profit or

loss.

Reversal indicators are considered in subsequent

periods for all assets which have suffered an

impairment loss, except for goodwill.

(i) Cash and cash equivalentsCash and cash equivalents comprises cash on hand,

demand deposits and short-term investments which are

readily convertible to known amounts of cash and which

are subject to an insignificant risk of change in value.

Bank overdrafts also form part of cash equivalents for

the purpose of the statement of cash flows and are

presented within current liabilities on the statement of

financial position.

(j) Employee benefitsA liability is recognised for benefits accruing to

employees in respect of wages and salaries, annual

leave, long service leave and sick leave in the period

the related service is rendered.

Liabilities recognised in respect of short-term

employee benefits, are measured at their nominal

values using the remuneration rate expected to apply

at the time of settlement.

Liabilities recognised in respect of long term employee

benefits are measured as the present value of the

estimated future cash outflows to be made by

the Company in respect of services provided by

employees up to reporting date.

Employee benefits are presented as current liabilities

in the statement of financial position if the Company

does not have an unconditional right to defer

settlement of the liability for at least 12 months after

the reporting date regardless of the classification of

the liability for measurement purposes under AASB

119.

(k) Economic DependenceAs is typical for this type of entity, Fraser Coast

Opportunities Ltd is economically dependent upon

the ongoing funding support of both the Fraser Coast

Regional Council and the Queensland Government.

Should either entity decide to withdraw or materially

alter their future funding support, this may result in

the Company having to restructure its operations and

may create a level of uncertainty as to the Company’s

ability to continue as a going concern in its present

format. Currently, Fraser Coast Opportunities Ltd

has funding support from the Fraser Coast Regional

Council in place until 30 June 2016. The continuation

of this support subsequent to that date will be

dependent upon a number of factors including the

outcome of the March 2016 local government election

and the expectations of the new Council.

Notwithstanding the above, as at 30 June 2015,

Fraser Coast Opportunities Ltd had cash reserves

of $654,064 (2014: $502,881), net current assets of

$305,351 (2014: $196,812) and generated $172,744

(2014: $563,715) from operating activities during

the year ended that date. The accounts have been

prepared on a going concern basis as in the view

of the directors, the entity will have sufficient funds

to meet obligations as they fall due for a period

exceeding 12 months from the date of this report.

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Annual Report : 23

3. Critical Accounting Estimates and JudgementsThe directors make estimates and judgements during

the preparation of these financial statements regarding

assumptions about current and future events affecting

transactions and balances.

These estimates and judgements are based on the best

information available at the time of preparing the financial

statements, however as additional information is known then

the actual results may differ from the estimates.

The significant estimates and judgements made have been

described below.

Key estimates - impairment of property, plant and equipment

The Company assesses impairment at the end of each

reporting period by evaluating conditions specific to the

Company that may be indicative of impairment triggers.

Where indicators of impairment are present, recoverable

amounts of relevant assets are reassessed using value-in-use

calculations which incorporate various key assumptions.

Key estimates - long service leave

As described in the accounting policies, liabilities recognised

in respect of long term employee benefits are measured as

the present value of the estimated future cash outflows to

be made by the Company in respect of services provided by

employees up to reporting date.

Key estimates - receivables

The receivables at reporting date have been reviewed to

determine whether there is any objective evidence that any

of the receivables are impaired. An impairment provision is

included for any receivable where the entire balance is not

considered collectible. The impairment provision is based on

the best information at the reporting date.

4. Result for the Year(a) Expenses

2015

$

2014

$

Depreciation and Amortisation

Depreciation - office

equipment

21,369 15,624

Interest Expense 2 -

Superannuation Expense 116,908 91,230

Employee Expense 1,341,656 975,282

Rental expense on operating

leases

Property rental 7,473 -

Total Rental Expense 7,473 -

5. Cash and Cash Equivalents

2015

$

2014

$

Cash at bank and in hand 654,061 502,881

Reconciliation of cash and cash equivalents held

Cash and Cash equivalents reported in the statement of cash

flows are reconciled to the equivalent items in the statement

of financial position as follows:

2015

$

2014

$

Cash and cash equivalents 654,061 502,881

6. Trade and Other Receivables

CURRENT

2015

$

2014

$

Trade receivables 105,128 194,793

TOTAL CURRENT TRADE AND OTHER RECEIVABLES

105,128

194,793

The carrying value of trade receivables is considered a

reasonable approximation of fair value due to the short-term

nature of the balances.

The maximum exposure to credit risk at the reporting

date is the fair value of each class of receivable in the

financial statements.

7. Inventories

CURRENT

2015

$

2014

$

Merchandise at cost 53,035 39,919

TOTAL MERCHANDISE AT COST

53,035

39,919

Write downs of inventories to net realisable value during the

year were $ NIL (2014: $ NIL).

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24 : Annual Report


8. Property, Plant and Equipment

2015

$

2014

$

Plant and equipment

At cost:82,394 60,834

Accumulated depreciation (36,993) (15,624)

TOTAL PROPERTY, PLANT AND EQUIPMENT

45,405 45,210

(a) Movements in carrying amounts of property, plant and equipment

Movement in the carrying amounts for each class of

property, plant and equipment between the beginning

and the end of the current financial year.

YEAR ENDED 30 JUNE 2015

Plant and Equipment

$

Total

$

Balance at the beginning of

year45,210 45,210

Additions 21,564 21,564

Depreciation expense (21,369) (21,369)

BALANCE AT THE END OF

THE YEAR45,405 45,405

YEAR ENDED 30 JUNE 2014

Plant and Equipment

$

Total

$

Additions 60,834 60,834

Depreciation expense (15,624) (15,624)

BALANCE AT THE END OF

THE YEAR45,210 45,210

9. Other Non-financial Assets

CURRENT

2015

$

2014

$

Prepayments 9,833 34,383

10. Trade and Other Payables

CURRENT

2015

$

2014

$

UNSECURED LIABILITIES

Trade payables 298,980 188,702

Sundry payables and accrued

expenses

55,016 69,673

TRADE AND OTHER PAYABLES

353,996 258,375

All amounts are short term and the carrying values are

considered to be a reasonable approximation of fair value.

11. Other Financial Liabilities

CURRENT

2015

$

2014

$

Deferred income 79,441 239,691

12. Employee Benefits

2015

$

2014

$

CURRENT

Employee benefits 83,269 77,098

NON-CURRENT

Long service leave 34,938 34,323

EMPLOYEE BENEFITS 118,207 111,421

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Annual Report : 25

13. Remuneration of Auditors

2015

$

2014

$

Remuneration of the auditor

of the Company, Queensland

Audit Office, for:

- auditing or reviewing the

financial report

14,250

16,500

14. ContingenciesIn the opinion of the Directors, the Company did not have any

contingent assets or liabilities at 30 June 2015.

15. Events Occurring After the Reporting DateNo matters or circumstances have arisen since the end of the

financial year which significantly affected or may significantly

affect the operations of the Company, the results of those

operations, or the state of affairs of the Company in future

financial years.

16. Cash Flow Information(a) Reconciliation of result for the year to cashflows from operating activities.

Reconciliation of net surplus for the year to net cash provided

by operating activities:

2015

$

2014

$

Surplus for the year 108,119 207,699

Cash flows excluded from

profit attributable to operating

activities

Non-cash flows in profit:

- depreciation 21,369 15,624

Changes in assets and

liabilities:

- decrease/(increase) in trade

and other receivables89,665 (194,793)

- decrease/(increase) in

prepayments24,550 34,383)

- increase in inventories (13,116) (39,919)

- increase in trade and other

payables95,622 335,473

- increase in provisions 6,786 34,324

- (decrease)/increase in other

liabilities(160,251) 239,690

CASHFLOW FROM OPERATIONS

172,744 563,715

17. Company Details

The registered office of the company is:Fraser Coast Opportunities Ltd

77 Tavistock Street

TORQUAY QLD 4655

The primary place of business is:Fraser Coast Cultural Centre

166 Old Maryborough Road

PIALBA QLD 4655

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26 : Annual Report

Directors’ Declaration As detailed in note 1 to the financial statements, the Company

is not a reporting entity because in the opinion of the directors

there are unlikely to exist users of the financial report who are

unable to command the prepartion of reports tailored so as to

satisfy specifically all of their information needs. Accordingly,

this ‘special purpose financial report’ has been prepared

to satisfy the directors’ reporting requirements under the

Corporations Act 2001.

The directors of the Company declare that:

1. In the directors’ opinion, the attached financial

statements and notes thereto are in accordance with

the Corporations Act 2001 including compliance with

accounting standards and giving a true and fair view of

the financial position and performance of the Company.

2. In the directors’ opinion, there are reasonable grounds to

believe that the Company will be able to pay its debts as

and when they become due and payable.

Signed in accordance with a resolution of the directors made

pursuant to s.295(5) of the Corporations Act 2001.

On behalf of the Directors.

Director:

Paul Eugene Cotton AM

Director:

Greig Kingsley Bolderrow

Dated this day of Tuesday 24 November 2015

otton AM

or:

Kingsley BBBBBBBolderrow

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Independent Audit ReportTo the Directors of Fraser Coast Opportunities Ltd

Report on the Financial ReportI have audited the accompanying financial report, being a

special purpose financial report of Fraser Coast Opportunities

Ltd, which comprises the statement of financial position as

at 30 June 2015, the statement of profit or loss and other

comprehensive income, statement of changes in equity and

statement of cash flows for the period then ended, notes

comprising a summary of significant accounting policies and

other explanatory information, and the directors’ declaration.

Directors’ Responsibility for the Financial Report

The directors of the company are responsible for the

preparation of the financial report that gives a true and fair

view and have determined that the basis of preparation

described in Note 1 the financial report is appropriate to

meet the requirements of the Corporations Act 2001 and is

appropriate to meet the needs of the members. The directors’

responsibility also includes such internal control as the

directors determine is necessary to enable the preparation of

the financial report that gives a true and fair view and is free

from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

My responsibility is to express an opinion on the financial

report based on the audit. The audit was conducted in

accordance with the Auditor-General of Queensland Auditing

Standards, which incorporate the Australian Auditing

Standards. Those standards require compliance with relevant

ethical requirements relating to audit engagements and that

the audit is planned and performed to obtain reasonable

assurance about whether the financial report is free from

material misstatement.

An audit involves performing procedures to obtain audit

evidence about the amounts and disclosures in the financial

report. The procedures selected depend on the auditor’s

judgement, including the assessment of the risks of

material misstatement of the financial report, whether due

to fraud or error. In making those risk assessments, the

auditor considers internal control relevant to the company’s

preparation of the financial report that gives a true and fair

view in order to design audit procedures that are appropriate

in the circumstances, but not for the purpose of expressing

an opinion on the effectiveness of the company’s internal

control. An audit also includes evaluating the appropriateness

of accounting policies used and the reasonableness of

accounting estimates made by the directors, as well as

evaluating the overall presentation of the financial report.

I believe that the audit evidence obtained is sufficient and

appropriate to provide a basis for my audit opinion.

Independence

The Auditor-General Act 2009 promotes the independence of

the Auditor-General and all authorised auditors. The Auditor-

General is the auditor of all Queensland public sector entities

and can be removed only by Parliament.

The Auditor-General may conduct an audit in any way

considered appropriate and is not subject to direction by

any person about the way in which audit powers are to

be exercised. The Auditor-General has for the purposes of

conducting an audit, access to all documents and property

and can report to Parliament matters which in the Auditor-

General’s opinion are significant.

In conducting the audit the independence requirements

of the Corporations Act 2001 have been complied with.

I confirm that the independence declaration required by

the Corporations Act 2001, which has been given to the

directors of Fraser Coast Opportunities Ltd, would be in the

same terms if given to the directors as at the time of the

auditor’s report.

Opinion

In my opinion, the financial report of Fraser Coast

Opportunities Ltd is in accordance with the Corporations Act

2001, including-

(a) giving a true and fair view of the company’s financial

position as at 30 June 2015 and of its performance for

the period ended on that date; and ·

(b) complying with Australian Accounting Standards to the

extent described in Note 1 and the Corporations

Regulations 2001.

Emphasis of Matter - Basis of Accounting

Without modifying my opinion, attention is drawn to Note 1 to

the financial report, which describes the basis of accounting.

The financial report has been prepared for the purpose of

fulfilling the directors’ financial reporting responsibilities under

the Corporations Act 2001. As a result, the financial report

may not be suitable for another purpose.

Other Matters - Electronic Presentation of the Audited Financial ReportThose viewing an electronic presentation of these financial

statements should note that audit does not provide assurance

on the integrity of the information presented electronically and

does not provide an opinion on any information which may

be hyperlinked to or from the financial statements. If users of

the financial statements are concerned with the inherent risks

arising from electronic presentation of information, they are

advised to refer to the printed copy of the audited financial

statements to confirm the accuracy of this electronically

presented information.

Signed:

P J Flemming FCPA (as Delegate of the Auditor-General of Queensland)

Queensland Audit Office Brisbane

mation.

FCPAAAAAAAAAAAAAAAAAAA

e

Annual Report : 27

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28 : Annual Report

PO Box 488, Hervey Bay Q 4655

t 07 4191 2600

www.frasercoastopportunities.com.au

Tourism I Events I Marketing I Enterprise

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247 247

20 JANUARY 2016

ITEM NO: ORD 10.8


WEDNESDAY 20 JANUARY 2016

SUBJECT: QUARTERLY REPORT ON IMPLEMENTATION OF

CORPORATE PLAN 2014‐2018 & OPERATIONAL PLAN 2015‐2016 – DECEMBER 2015

DIRECTORATE: OFFICE OF THE CEO RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER, Lisa Desmond AUTHOR: ORGANISATIONAL DEVELOPMENT SUPPORT OFFICER, Caroline

Lynch DOC NO: 3070566 1. PURPOSE

The purpose of this report is to present to Council a Quarterly Report on the implementation of Council’s Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the quarter October – December 2015


In accordance with the Local Government Regulation 2012 (the Regulation), Council is required to prepare a Corporate Plan for each period of five financial years.

In addition, the Regulation states that a local government must prepare and adopt an

Operational Plan for each financial year and further provides that the Chief Executive Officer must present a written assessment of the local government’s progress towards implementing the annual Operational Plan at Council meetings held at regular intervals of not more than three months.

On 3 July 2013, the Corporate Plan 2014‐2018 was adopted as part of the 2013‐2014 Budget

deliberations. On 17 June 2015, Council adopted its Operational Plan for 2015‐2016. 3. PROPOSAL

A Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the period October – December 2015 is provided for Council’s information.

248 248

20 JANUARY 2016

4. FINANCIAL & RESOURCE IMPLICATIONS Nil

5. POLICY & LEGAL IMPLICATIONS The Fraser Coast Regional Council Corporate Plan 2014‐2018 and Operational Plan 2015‐2016

have been formulated in accordance with the requirements of the legislation. 6. CRITICAL DATES & IMPLEMENTATION Timeframes and Targets are detailed in the Corporate Plan and Operational Plan. 7. CONSULTATION Consultation has taken place with Council’s Executive Team and Senior Staff in preparation of

the Quarterly Report. 8. CONCLUSION

The Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 October – December 2015 has been prepared with appropriate consultation and in accordance with relevant legislation.


That the Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the period October – December 2015 (DOCS#3062133) be received and noted.

ATTACHMENTS: 1. DOC #3062133 ‐ Quarterly Report on Implementation of Corporate Plan 2014‐2018 &

Operational Plan 2015‐2016 – December 2015

249 249

DDeecceemmbbeerr 22001155

##33006622113333

ORD 10.8 - ATTACHMENT 1 Quarterly Report on Implementation of Corporate Plan 2014-2018 &

Operational Plan 2015-2016 – December 2015

20 JANUARY 2016

250 250

QQuuaarrtteerrllyy PPrrooggrreessss RReeppoorrtt oonn IImmpplleemmeennttaattiioonn ooff CCoorrppoorraattee aanndd OOppeerraattiioonnaall PPllaannss –– DDeecceemmbbeerr 22001155 11

FFrraasseerr CCooaasstt:: ““aa lliiffeessttyyllee ffoorr eevveerryyoonnee”” KEY THEMES

The plan sets out: Our governance

how we govern ourselves;

Our community

how we live;

Our economy

our jobs and our lifestyle;

Our environment

our natural areas;

Our movement and access

how we get around;

Our place and spaces

where we live, work and play.

TThhiiss RReeppoorrtt Chief Executive Officer’s Report .................. 2 ‐ 3 Operational Plan 2015–16 ........................... 4 ‐ 5 Review of Operations: Office of the CEO ........................................ 6 ‐ 11 Organisational Services ............................. 12 ‐ 17 Community and Development ................. 18 ‐ 29 Infrastructure Services ............................. 30 ‐ 37 Attachment ‐ Status Report

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CChhiieeff EExxeeccuuttiivvee OOffffiicceerr’’ss RReeppoorrtt

October/December 2015 Original Maryborough Site

Niche Environment and Heritage has been commissioned to prepare Archaeological Management Plan for Original Maryborough Site including residential and parkland areas.

An onsite meeting will be held with Niche, Ruth Woods and in early January, 2016.

Meetings have been held with state government representatives in relation to potential for residential component.

Esplanade Tourist Precinct Master Plans

The Hervey Bay Esplanade Tourist Precinct Master Plan was adopted at Council’s meeting to be held on 21 October, 2015.

Implementation of the goals and objectives of each of the precincts is now underway.

Burrum Heads Boat Ramp

Department of Transport and Main Roads are now preparing to call for tenders for the construction of this project.

Fraser Coast Sports Precinct

A Steering Committee has been formed with the first meeting held on 25 November, 2015. Regular meetings are now being held.

Meetings have been organised with each of the specific sporting codes with meetings to be held in January and early February, 2016.

This Project will be submitted to Round 3 of the National Stronger Regions Fund program which opens in January, 2016.

Pialba Esplanade Precinct Detailed Master Plan

Tract Pty Ltd consultants have been commissioned to prepare a detailed Master Plan for the Pialba Esplanade Precinct in accordance with the Hervey Bay Esplanade Tourist Precinct Master Plan.

Identification and feature surveying is currently being undertaken.

AAnn OOvveerrvviieeww

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The Maryborough Stop and Shop Site at the Alan and June Brown Car Park is now fully available and functional. An additional site at Becks Road, Hervey Bay is currently being investigated for the establishment of the additional Stop and Shop site at Hervey Bay. Meetings with State Ministers

As part of the November Wide Bay Regional Organisation of Council’s meeting, Council met with the following six (6) State Government Ministers relating to the following topics:‐

Jackie Trad, Deputy Premier, Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade – Topics discussed ‐ WBB Regional Plan and planning legislation, State Infrastructure Plan and Federal Assistance Grants

Curtis Pitt, Treasurer, Minister for Employment and Industrial Relations, Minister for Aboriginal and Torres Strait Islander Partnerships ‐ Topics discussed ‐ Regional Innovation Centre – Business Development Fund & The cost of water and access to it for agriculture

Leeanne Enoch, Minister for Housing & Public Works & Minister for Science & Innovation ‐ Topics discussed ‐ Follow up on funding for the Regional Innovation Centre and Future funding support for telecommunications blackspots

Anthony Lynham, Minister for State Development and Minister for Natural Resources and Mines ‐ Topics discussed ‐ Follow up on Unallocated State Land, The cost of water and access to it for agriculture & Hope Dairies and Quarter Horses

Bill Byrne, Minister for Agriculture and Fisheries and Minister for Sport and Racing ‐ Topics discussed ‐ Coalstoun Lakes and cost of water & The future of country racing

Mark Bailey, Minister for Main Roads, Road Safety and Ports and Minister for Energy and Water Supply ‐ Topics discussed ‐ B‐Double routes (incl. decoupling of trucks), Monto Mt Perry Road and other strategic regional access roads & the cost of water and access to it for agriculture

Disaster Exercise To prepare for upcoming weather conditions, Council participated in an exercise which related to the evacuation of Fraser Island on 13 October, 2015 in the event of a cyclone. Opening of Time Capsule On 20 October, 1990 Deputy Mayor Mal Campbell opened the city’s new administration centre in Tavistock Street. As Part of the festivities two time capsules were buried, one to be opened in 50 years and one to be opened in 25 years – October 20 2015. A small ceremony was held at the Hervey Bay administration centre to mark the occasion and open the capsule on Tuesday, October 20, 2015.

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Outlook for the coming quarter:

Further progress with the following projects:‐ Original Maryborough Site Fraser Coast Sports Precinct Pialba CBD Master Plan Maryborough Airpark Burrum Heads Boat Ramp Pialba Esplanade Precinct

2016 Local Government Elections

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OOppeerraattiioonnaall PPllaann 22001155 ‐‐ 22001166 The Local Government Regulation 2012 requires Council to prepare and adopt an Operational Plan each financial year that outlines specific works to be undertaken and services to be provided in order to progress the strategies and outcomes set out in the Corporate Plan. The Operational Plan and Budget are based on the Corporate Plan’s ‘Aspirations’ that will ultimately deliver Council’s vision.

PPLLAANNNNIINNGG FFRRAAMMEEWWOORRKK

OFFICE OF ORGANISATIONAL SERVICES

COMMUNITY AND

DEVELOPMENT

INFRASTRUCTURE SERVICES

CONTROLLED ENTITIES

CHIEF EXECUTIVE OFFICER

Marketing and Digital Media and Customer Service

Corporate Business Community & Culture

Business Operations Fraser Coast Opportunities

Economic Development Financial Services Development & Planning

Infrastructure Delivery

Wide Bay Water Corporation

Fleet, Workshops & Procurement

Open Space & Environment

Infrastructure Planning

Widelinx Pty Ltd


Regulatory Services

Design

People Development

Works & Services

FTE: 29 FTE: 112 FTE: 212 FTE: 188

Note: Headcount figures do not include temporary staff, casual staff or elected members.

OUR COMMUNITY

MAYOR AND COUNCILLORS

CHIEF EXECUTIVE OFFICER

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255 255


The format of the Operational Plan follows Council’s Corporate Plan and is detailed below. A plan has been developed for each ‘Aspiration’ with goals, strategies and outcomes identified to achieve our strategic priorities.

Corporate Plan Aspirations

Measuring and Reporting on the Operational Plan This report covers the quarter October ‐ December 2015 and provides an update on the implementation of the annual Operational Plan. Details of the implementation of the strategies and outcomes identified in our Corporate Plan are reported upon to measure the effectiveness of our Operational Plan.

TThhiiss RReeppoorrtt

This Quarterly Report provides information on the operations and achievements of the Fraser Coast Regional Council as they relate to its Corporate Plan 2014‐18 and Operational Plan 2015‐16. As well as meeting the requirements of the Local Government Regulation 2012, this report provides an insight into the projects that Council is undertaking to progress and implement its strategic direction and reviews the operations and activities of Council over the quarter October ‐ December 2015. It is a tool for senior management and Council to evaluate corporate performance.

Operational Plan 2015‐16 Goals

Operational Projects (How will we achieve?)

Key Performance Indicators (How will we measure our

success?)

20 JANUARY 2016

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OOffffiiccee ooff tthhee CChhiieeff EExxeeccuuttiivvee OOffffiicceerr Quarterly Highlights

Office of the CEO Economic Development

Attended regularly scheduled meetings of a range of networking groups including, WBBROC Regional Economic Development Advisory Group

Involvement on the Project Working Group for the WBBROC REDAC Project “Liveable Cities/Liveable Towns”, Digital Economy, Rural Innovations, and WBB Economic Development Plan projects

Receive and assess Fraser Coast Streetscape Scheme applications Major Projects

Original Maryborough Site Residential Development Reconfiguration of Lot application approved.

Decision received from Department of Environment and Heritage to list further area of the Original Maryborough Site on the State Heritage Register.

Agreement received, as part of Heritage Council resolution, to enter into Heritage Agreement, Archaeological Management Plan and Exemption Certificates for the Original Maryborough Site project.

Consultants commissioned to prepare Archaeological Management Plan for the Original Maryborough Site.

Original Maryborough Site Heritage Precinct & Parklands Master finalised and adopted by Council.

Tenders process undertaken for the Bruce Highway Industrial Estate project. No tenders received during process.

Implementation plan prepared for the Hervey Bay CBD Urban Renewal Master Plan.

Revocation process for the Burrum Heads Boat Ramp approved by Parliament.

Advice received Fraser Coast Sports Precinct unsuccessful for National Stronger Regions Fund and Building Our Regions Fund.

Sports Plus Project Steering Committee formed for the Fraser Coast Sports Precinct project.

Meetings organised with sporting codes to review individual precincts for the Fraser Coast Sports Precinct project.

Maryborough Airport Airpark meetings held as required with JV Partner.

Maryborough CBD Revitalisation Project – construction works completed and opening held.

Maryborough CBD Flood Resilience Project – Amended project scope approved by the state government funding body and amended funding agreement received.

Fraser Coast Airport Upgrade Project – Construction works commenced and ongoing until late February, 2016.

Hervey Bay Esplanade Tourist Precinct Master Plan finalised and adopted by Council.

Implementation plans prepared for the Hervey Bay Esplanade Tourist Master Plan and project implementation commenced.

Pialba Esplanade Precinct Detailed Master Plan – consultants commissioned and inception meeting held.

Grants

Round One of Council’s 2015/16 Community Grants and Regional Events Support Scheme opened on 17 July 2015 and closed on 21 August 2015. Report considered by Council and grants awarded November, 2015. Round Two grants invited December, 2015 and close 1 February, 2016.

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Festive Fraser Coast 2015/16 funding opened on 17 July 2015 and closed on 21 August 2015. Report considered by Council and grants awarded November, 2015.

2016 Australia Day Grants applications assessed and awarded in December, 2015.

Funding application to the National Stronger Regions Fund for Stage 1 of the Hervey Bay Sports precinct was unsuccessful. It is proposed that this project will be lodged in Round 3 of the National Stronger Regions Fund.

Funding application to the National Stronger Regions Fund for an upgrade to the Brolga Theatre was successful.

Submission of funding applications under the Queensland Tourism Infrastructure Programme for the installation of a waterslide at Wetside, an upgrade to the Tiaro RV Stopover Area and for the Hervey Bay Rail Trail (Urraween to Takura)

Public Relations Corporate Communications

94 Media Releases prepared and distributed

8 Media Responses produced and distributed

Twitter promotions – 2,235 Tweets, 48 Following and 1,175 Followers

Website 98,423 visits by 53,648 unique visitors

Daily postings on corporate Facebook site – 3,296 Followers

Postings on Disaster Centre Facebook page as needed – 7,415 Followers

Production and distribution of monthly Corporate e‐newsletter

Production and distribution of weekly CBD Revitalisation e‐newsletter

Production and placement of corporate advertising

Local Laws review media campaign/project page/Have You Say survey

Amendments to the Fraser Coast Planning Scheme media campaign and brochures

Amendments Planning Scheme to facilitate the Urangan Boat Harbour Master Plan media campaign and brochures

Redevelop Project pages landing page so each page has a separate URL

Storm season/Get Ready media campaign

Open House media campaign

Fraser Coast Disability Awards booklet and media campaign

Seniors Weeks/Expo media campaign

10 Years jet services at Fraser Coast airport celebrations

Health and Wellbeing Expo

Safe Routes to School flyer

Presentation for visit by Japanese Sister City (Kasukabe) delegation

Presentation for visit by Chinese Sister City (Leshan) delegation

Presentation for Qld UDIA investment breakfast Brisbane

TVC’s produced and aired – CEP Volunteering, Seniors Week/Expo, Pet Rego, Direct Debit, Striking the Balance (Budget), Wetside

Customer Service

Customer Service Calls answered during quarter (up to 17/12/15) is 22,220

Customer Service Counter customers serviced during quarter (up to 17/12/15) is 8,192

Building Administration Counter customer services during quarter (up to 17/12/15) 531

Received 32 Customer Service Award nominations (October & November only)

Awarded 5 Customer Service Award winners (October only) – November & December to be decided in January 2016

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Dealt with on average 85% of calls at the first point of contact

Connection Program for 2015 completed and will be continued in 2016 ongoing

Continuing Customer Service Section staff recognition program with weekly recognition provided

Reviewing outcomes from a CRM Quality Assurance program ongoing in the Customer Service Section to improve CSO completion and selection of appropriate CRM types and within the Regulatory Services team to improve notations (memos) added to CRM’s and length of time held open

Undertaken ongoing adjustments to Customer Service operational items required for handling WBW enquiries specific to the information/service level instructions for CSO’s within their information management tool

Delivery of reporting and billing requirements for WBW CS Service Level Agreement completed monthly

Action Listing Champions in CS providing feedback on required updates and wording for enhanced service to Customers by CS Section

Review of staff arrangements and tasks within RS Admin team is ongoing

Commenced implementation of a standard Animal Clean Up process administered by RS Administration team for 2,458 unpaid animal registrations account and achieving (to date); 36% now paid, 33% no longer active in system, 20% flagged for physical door knocking by Compliance Officers and 11% expecting payment.

Continued development and review of administration “Cheat Sheet” for Building/Plumbing and Compliance units

Continued the rolled out via HR an organisational customer service learning tool using eLearning which incorporated TARA, Charter and style guide requirements

Continued the rolled out via HR an organisational customer service learning tool for Telephone Skills training

Provided an organisational reminder to continue the application of the adopted ‘Three Tiered’ approach to ensure support for the Customer Service Section and a positive service experience for Customers

Setup of scanner in Building/Plumbing unit completed

Developed a plan to manage the control of Backflow Device testing within the FC Region

Developed and implemented a ‘complete’ Regulatory Service statistical document for the issue of consistent statistical information across all Regulatory Service staff

Developed and implement standard report templates for Regulatory Service Supervisors for guidance of useful information, graphs and statistics to be included

Developed CRM monitoring of CRM number for all Regulatory Service staff and weekly reporting to focus on timely completion of CRMs

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Outlook for the coming Quarter

Office of the CEO Economic Development

Continue to attend regional economic development forums including REDAC monthly meetings and project working group meetings

Attend to business enquiries and provide information as required.

Liaise regularly with and attend periodic meetings with state government agencies including Department of State Development and Department of Infrastructure and Planning.

Major Projects

Finalise Archaeological Management Plan for the Original Maryborough Site.

Finalise Heritage Agreement and Exemption Certificates with the Department of Environment and Heritage Protection for the Original Maryborough Site.

Finalise individual sporting code meetings for the Fraser Coast Sports Precinct.

Submit Fraser Coast Sports Precinct to Round 3 National Stronger Regions Fund.

Finalised Detailed Design for Stage 1 and Bulk Earthworks for Fraser Coast Sports Precinct.

Maryborough CBD Flood Resilience Project – Commence implementation of the amended scope of works for the project.

Fraser Coast Airport Upgrade – Finalise construction works.

Hervey Bay Esplanade Tourist Precinct Master Plan – Continue implementation of the goals and objectives of the Master Plan.

Pialba Esplanade Precinct Detailed Master Plan – finalise Master Planning process.

Grants

Open Round 2 2015/16 Community Grants and Regional Events Support Scheme

Open Australia Day 2016 sponsorship opportunity

Public Relations Corporate Communications

Volunteers Expo

Volunteers Exhibition

Filming libraries, recycling advertising campaign

Maryborough CBD Revitalisation media and advertising campaign

Compilation of Annual Report

Urangan Harbour Master Plan media and advertising

Maryborough Airpark advertising and media campaign

Stay Connected TVC and Facebook campaign

Promotion of EFTPOS for landfill/transfer stations

Open Houses photography and production of booklet

Customer Service

Meet requirements to maintain the Service Level Agreement for WBW telephones

Continue to develop operational tools & staff knowledge to undertake Water and Sewerage enquiries within Customer Service implemented

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Ongoing actioning of SLR operational ideas (not requiring Council approval)

Progress rollout of both Telephone Skills training and Customer Service Standards Training (which highlights TARA and Charter via eLearning) across the organisation

Investigate additional training tools to develop organisational customer service for introduction in 2016

Ongoing review of Customer Service and Regulatory Service CRM’s for quality assurance items i.e. details obtained, CRM type, memo notations, timely completion

Continuation of Customer Service Connection Program in 2016 and plan options for staff

Continue the promotion of eLearning to Customer Service and RS Administration staff or other skill improvement training relevant to their position and development needs

Ongoing review of RS Administration functions and processes

Implement Backflow program as per DCDS direction

Review WebCC alternatives due to Telstra move to new telephone options and ceased support of WebCC system

Continue ongoing Lapsing Notice process

Continue to develop operational tools & staff knowledge within RS Administration for enhanced coverage arrangements and cross‐skilling needs

Remove and finalise all Immunisation items including fridges and stock

Continue to develop and implement a standard Animal Clean up process (Door Knock process) which is primarily administered by RS Administration team and assisted by Compliance Officers

Continue with the development of an internal Service Level Agreement with Health Section to enhance service level delivery by CS and to provide support to the Health Officers

Identify Health Section requirements for administrative support in general and upon the implementation of the Eat Safe Fraser Coast program

Finalise ‘Spills’ procedure for frontline staff and provide overview for staff awareness

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Financial Performance Operational Budget

Capital Budget Excludes NDRRA Flood Recovery Works

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OOrrggaanniissaattiioonnaall SSeerrvviicceess

Sydney Shang, Acting Director

Quarterly Highlights

Corporate Business

Relocation of Weather Station and Illuminated Wind Direction Indicator at Maryborough Airport completed

Assetic program implementation progressed to stage 2 – go live with libraries, depots

Contracts for new Management Agreements for Caravan Park Managers finalised

Hervey Bay Terminal upgrade commenced ‐ Auto doors, replacing seating, replacing cisterns

New Departure lounge (FIFO/Charter) commenced (assisting)

Hervey Bay Airport runway design completed

Maryborough Airport runway resealing design completed

New Hervey Bay Airport Advertising Licence – quotations called

Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan

Financial Services

Preparation and issue of the first water and sewerage notices

Preliminary work for the integration of Wide Bay Water Corporation Submission of monthly progress report to QRA for approved submissions Continuation of external debt recovery processes with external recovery agency for outstanding rates and

sundry debts

Finalisation of the audited financial statements and completion of the annual audit

Commencement of the 2016/17 budget processes


Asset management – development of initial project plans and recruitment of project coordinator

WBWC IT transition complete

CCTV cameras installed in Ernie Organ Park and Kent/Adelaide Street Maryborough

IT Network replacement underway

IT Microwave network underway

IT Security Network replacement program complete

PC replacement underway

Server replacements underway

Printer/copier replacements underway

Aerial imagery updated

Implementing online service portal

Disaster Management

Get Ready promotions being organised.

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Audit/Governance

Compilation of Annual Report 2014/2015

Ongoing implementation of Delegations and Authorisations

Councillors’ Declarations for Private Use of Council Vehicles and Telephones and Private Vehicle claims

Registers of Interests for Councillors, CEO and Employees reporting directly to CEO

Review of Governance Policies and Procedures

Preparation of Quarterly Report on Corporate and Operational Plans October – December 2015

Report on Councillors’ Remuneration 2015/16

Progressing internal audits as per the 2015/2016 Audit Plan

External Audit committee member appointed

People Development

Continued to develop and implement corporate online e‐learning programs

Continuation of outdoor workforce up‐skilling program

Continuation of corporate image initiatives including the integration of corporate image throughout the recruitment process.

Continuation of Think Outside the Box initiative

Continuation of Let’s Get Fraser Coast Working Program, 64 participants placed 2015

Let's Get Fraser Coast Working placed 64 participants this year

Skills 4 Work has placed 35 participants

Commenced 2015/16 Leadership Discovery program

Organisation absenteeism of 3.66% at November 2015

Organisation attrition rate of 4.8% as at November 2015 for financial year

Managed 5 industrial and employee related matters month of November

Managed/investigated 54 external complaints month of November

Workplace visits/inspections undertaken

MAP items, at November 2015 96.43%

Employee Opinion Survey undertaken

2015 Lifestyle Expo – 13 and 14 October in Hervey Bay and Maryborough with average 50% attendance

Revamp and rebrand the Health & Wellbeing Committee including new logo and new initiatives including fruit baskets

Review of SWMS work around energised live parts or services.

Consultation of SWMS for working on roads – amended, to include signage installation/removal.

Review of Firearms Procedures for Regulatory Services.

Development of volunteer safety induction for Pound.

Cancer Action Week 15‐22 November 2015 Wide Bay Water Corporation Service Level Arrangements Update

Continue service level arrangement for GIS

Implement service level arrangement for Asset Management

Implement service level arrangement for Payroll

Continue Human Resources service level arrangement

Continue service level arrangement for Records and IT

Continue service level arrangement for Wetside

Continue service level arrangement for Water Billing

Continue service level arrangement for Fleet Procurement

Continue service level arrangement for Customer Service

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Workshop & Fleet Procurement

WBWC Fleet to be transitioned from AusFleet to Assetic. Data matching to be conducted

Finalisation of 2015/16 fleet replacement programme

Review of tyre purchasing arrangements

Finalisation of KPI reporting for Wide Bay Water Corporation

Continued review of processes to enhance the fleet management process

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Corporate Business

Lease over part of lower floor of Tiaro Medical Centre finalised

Hervey Bay Airport runway upgrade programmed

Maryborough Airport runway resealing programmed

New Hervey Bay Airport Advertising Licence finalised

Hervey Bay Terminal upgrade finalised – Auto doors, replacing seating, replacing cisterns

New Departure lounge (FIFO/Charter) finalised (assisting)

Assetic program implementation progressed to stage 3

Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan

Relocation of Residence at Torquay Caravan Park programmed

Financial Services

Preparation and issue of 2nd water and sewerage notices

Continuation of the 2016/17 budget processes

Continuation of external Debt Recovery processes for outstanding rates and sundry debts

Continuation of work for the integration of WBWC to Council

Disaster Management

Lower Kent Street camera installed

Four new SES vehicles commissioned

Audit/Governance

2016/2017 Internal Audit Planning

Review of Governance Policies and Procedures

Ongoing implementation of Delegations and Authorisations

Councillors’ Declarations for Private Use of Council Vehicles and Telephones and Private Vehicle claims

Quarterly Report on Implementation of Corporate Plan and Operational Plan – January to March 2016


Upgrade ‐ FCRC Asset system

Testing ‐ Desktop disaster exercise

Upgrade ‐ Property system

Upgrade ‐ Finance system

PC replacement completed

Upgrade ‐ Wi‐Fi network

Implement ‐ Online Service Portal solutions

Testing ‐ WBWC asset system

Investigate – new call centre system

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People Development

Job Swap day – February 2016

Ongoing development and implementation of corporate online e‐learning programs

Develop and implement strategies from 2015 Staff Employee Opinion Survey responses

Continue to develop and implement workplace wellness initiatives

Develop and implement strategies for IR reform and award modernisation implementation

Develop and implement online induction

Continue promotion of Safety Lifesaver program

Continue promotion of corporate image initiative

Continue promotion of Think Outside the Box initiative

Continue Let’s Get Fraser Coast Working initiative

Continue Skills 4 Work initiative

Commence roll out of revised Recruitment and Selection training

Review of system for Short Term Minor Contractors (Contractor Controls Procedure).

Wide Bay Water Corporation Service Level Arrangements Update

Continue service level arrangement for GIS

Continue service level arrangement for Asset Management

Continue service level arrangement for Payroll

Continue service level arrangement for Human Resources

Continue service level arrangement for Records and IT

Continue service level arrangement for Wetside

Continue service level arrangement for Water Billing

Continue service level arrangement for Fleet Procurement

Continue service level arrangement for Customer Service

Workshop & Fleet Procurement

2016/17 Hire Rates established to reflect WOL costs

Replacement program for 2016/17 finalised

Preventative maintenance programs in place for all plant and fleet

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Financial Performance

Operational Budget


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CCoommmmuunniittyy aanndd DDeevveellooppmmeenntt Peter Smith, Director Quarterly Highlights

Community and Culture Cultural Services Gatakers Artspace/311 Kent Street

12 exhibitions and 5 events were hosted which were attended by 1589 visitors (to 21st December) which is slightly down on the previous year’s figures.

3 weekend drawing workshops were hosted by Brett Jones.

Life Drawings Classes were held every Saturday morning at 311 Kent Street.

Cultural Services staff have continued to be involved in concept development for the CBD public art. Fraser Coast Cultural Centre

4 Exhibitions were opened with 2 opening nights and 350 people in attendance.

Visitation YTD meeting expected numbers from the previous year (up 1%). The Discovery Sphere

Hosted 5 school groups, 2 community groups and 6 corporate and business functions.

Visitor numbers is holding steady with a marginal 1% increase in overall visitor numbers of 10,058 YTD compared to the same period last year of 9,911. The month of October saw an increase of 12% of walk‐in visitation (1,030 people, 2015) compared to the same period last year (922 people, 2014); in November there was a 28% increase of walk‐in visitation (888 people, 2015) compared to the same period last year (694 people, 2014).

Portside Heritage

Gateway visitor numbers to the Bond Store was 986 during the period, representing a decrease of 20% of visitors as compared with the same period last year. The Last Friday Night Club was held at the Bond Store in November with approximately 100 people attending.

Customs House was closed for refurbishment during this period and reopened late December.

The Ghost Tour had 82 participants join the tour; the Daily Guided Walking Tour had 215 participants; Portside by Night tour had 22 participants.

Mary Heritage has hosted 3 visiting bus groups.

The Brolga Theatre

Staged 18 ticketed events attended by 6,008 people during the period. These included 9 performances from the local community dance schools (Aldridge State High, LAD Studio, Cleone McRoberts, Toni Robinson, Dance Zone, Hervey Bay Dance School). The touring performances that were well received included Dr Hook, Swan Lake by the Imperial Russian Ballet and Melinda Schnieder.

11,583 people attended 73 Corporate and private events during this period

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The Scitech Backyard Adventures exhibition opened with tickets sales starting slowly but are on the increase as the school holidays progress. It is anticipated based on the sales at Explore‐a‐saurus that the week between Christmas and New Year’s Day should see good sales.

Recreation Services Hervey Bay Aquatic Centre

The facility has seen large attendance numbers with many families utilising the BBQ facilities and enjoying the inflatable.

The solar panels on the Learn to Swim shed has been allowing for savings in the electrical consumption.

Maryborough Aquatic Centre

The facility has seen large attendance numbers and hosted a number of events including end of year parties and Riverside Christian College’s first primary school swimming carnival.

4 inflatable fun days will be held over the school holidays with the Masters Swimming club hosting a BBQ.

The Learn to Swim program is busy with enrolments for the holiday intensive and term programs. School programs for Term 1 2016 are being finalised.

With the solar panels on the two pools has produced a saving of $6000 in utility costs.

Wetside Water Park

Enhancements have been completed which include fairy lights around the large trees at the entrance to the park and on the main deck; permanent seating has been installed around the large deck area, beachfront boardwalks and wave rider viewing deck.

Group bookings have increased with local schools and camps from areas such as Bundaberg and Gympie.

Yoga Classes operate on the wave rider viewing deck on Monday / Friday mornings and Wednesday afternoons.

Wave rider tickets can now be purchased from the Seafront General store which provides patrons with the opportunity to use eftpos.

Maryborough Showgrounds and Equestrian Park

144 events hosted during the period the quarter which included ‐ The Questacon Science Circus and its colourful semi‐trailer created a ‘pop‐up’ science centre with

over 40 interactive science exhibits and science presentations. This road show is an initiative of Shell, The Australian National University and Questacon – The National Science and Technology Centre.

‐ Volunteers from six Rural Fire Brigades, an SES unit, Vets, horse owners, plus representatives from Fraser Coast Regional Council, local Businesses and rescue organisations participated in the Queensland Horse Council Large Animal Rescue Workshop.

‐ 160 students participated in the Wide Bay Hoof and Hook Interschool competition in led and carcase events and junior judging.

‐ The Great Moscow Circus set up in Centre Ring and was enthusiastically supported with a full house for the breath‐taking stunts and spectacular action‐packed shows.

Community & Youth Services

The 2015 – 2016 Fraser Coast School Leavers Guide was delivered to over 1100 Year 12 Graduates. This was developed in partnership with Department of Education.

The Fraser Coast supported the opposition of Domestic Violence by hosting a Community Gathering and BBQ to publicly condemn domestic violence.

The Youth and Community Development Project Round was advertised and applications are currently being assessed.

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Various Initiatives to celebrate Mental Health Week and International Day of People with a Disability were held throughout the community.

The Fraser Coast Ambassadors met with Toast Masters and other community groups to integrate programs in 2016.

The Positive Thinking for Learning (PT4L) Program was developed and will address alternative learning needs in our community. This program is supported by Hervey Bay PCYC, Hervey Bay Neighbourhood Centre, Coles Hervey Bay, Urangan and Hervey Bay State High Schools, Department of Education and Training (North Coast Region) and Fraser Coast Regional Council.

The Fraser Coast Youth Achievement Awards were held at the Brolga and supported by the Youth and Community Development Team.

Council celebrated the 40th year Anniversary of SES by hosting a morning tea with 35 members of the SES in attendance.

Youth Music Camp has been created to engage with young people over the school holidays. This camp involves a behind the scenes look at the Brolga Theatre and Convention Centre.

Library Services

88,291 visitors to the Libraries during the period with 195,812 physical items borrowed and 902 new library members.

During the quarter, the Creative Spaces at Hervey Bay and Maryborough libraries hosted: ‐ Three HistoryPin workshops on digitisation and historical research. 24 participants enjoyed learning

new skills. ‐ Eight baby massage sessions in conjunction with first5forever parent sessions. ‐ Screened four vintage films to an enthusiastic crowd of 114. ‐ Three special historical screenings of Black Death: the Maryborough plague, to an audience of 79. ‐ Three Lunchtime Local History Talks with an audience of 53 attendees. ‐ Author program: two Local Author talk with 14 participants. Two writers workshops with 49

participants. ‐ Community Talk program: one Health Talk from Diabetes Australia with 8 participants, and two

Wildlife Talks with the Local Wildlife group on frogs and bees with 90 participants. ‐ The spaces also hosted a number of self‐directed afternoons of chess, minecraft, Italian classes,

Colour calm, and book clubs

School visits numbered 20 from across Fraser Coast schools with 449 children and 67 adults in attendance.

Maryborough Toy Library hosted 40 play group sessions during the quarter with 434 children and 373 adults in attendance.

Maryborough Library refit for “e‐space” was completed during October and a number of successful activities have run in the space since.

In October the “first5forever program” commenced, which will see the Libraries receiving funding from the State Library of Queensland for the next 4 years to deliver on the family literacy initiative.

A partnership with the Maryborough Wide Bay & Burnett Historical Society Inc. “HistoryPin: Patriotism during World War 1 in the Wide Bay Region” is in progress. The project has accomplished the digitisation of a number of original images of local patriotic events held during World War One, and made available through the Historypin website. This forms part of the QANZAC 100 Project being undertaken by State Library of Queensland. Three public workshops engaged 24 participants to learn various skills in using new media, uploading to Historypin website, digital imaging and using the internet to supplement historical research. The project will complete with an exhibition of selected images at Gatakers Artspace in March.

Home Grown Writer’s Festival was held in October in association with Queensland Writer’s Centre workshop with 53 participants. National and regional authors shared their stories and experience with writing and publishing. Nick Earls and Kristina Olsson were invited to run writer’s workshops which were well attended with 49 active participants.

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Activity sessions were full for the December Christmas program with 89 children and 38 adults participating.

“Colouring calm one off pre‐Xmas, de‐stress” event was held at all library branches in December to promote a new library collection of colouring books for adults. 33 adults participated.

Development and Planning

58 new applications (material change of use, operational works, reconfiguring a lot and building works applications) were received during the quarter up to and including 22 December 2015;

51 applications (material change of use, operational works, reconfiguring a lot and building works applications) were decided during the quarter with 70.59% of these decided within 20 days;

46 concurrence agency referrals were decided (100% within statutory timeframes), with an average decision timeframe of 4 days;

14 permissible change approvals were issued, with 11 of these being decided within 30 days (78.6%);

23 requests for Compliance Certificates (Plan Sealing Applications) were decided, with 20 (or 87%) of these being completed within 20 days;

Significant applications decided during the quarter included:

Other significant topics: ‐

McDonalds Urangan officially opened 19 December 2015

Jump Park Hervey Bay officially opened 22 November 2015

OzCare has commenced, with construction early 2016

Development Application decisions for a period of 3 years are outlined below.

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Open Space and Environment The following is a status of the Capital works undertaken during this period:

Construction of Torquay Naturewalk – Aquavue to Nielsen park – commenced;

Pier Park – finalised design of sound shell and appointed contractor;

ESA/Gables – Wedding area ‐ pathway construction commenced;

Butchulla Canoe Tree – removal of tree from Hervey Bay Botanic Gardens for preparation for restoration works;

River Heads Walking Track – commenced;

Works associated with Lighting Audit ‐ commenced;

Scarness Park – commenced landscaping / upgrade Stage 3;

Foreshore infrastructure painting ‐ commenced;

Dog Off Leash area – Urraween & Augustus Estate ‐ commenced;

Hervey Bay Botanic Gardens Masterplan review / update ‐ commenced;

Torbanlea skatepark – commenced;

Torquay nature walk – completed;

Stockland – landscaping ‐ completed;

Town Hall Green landscaping ‐ completed;

Popp’s figs – completed understory planting;

Lupton Park – Shade structure ‐ completed;

ESA Gables Wedding Area– pathways and wedding deck – completed;

Installation of an Expression Swing at Brendan Hansen Park and Anzac Park – completed;

Margaret Lin Park – playground refurbishment – completed;

Seafront Oval – new bench seat – completed;

Pialba Downs –new playground – completed;

Construction of additional fire trails;

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Masterplans for Upper Dayman, Point Vernon (opposite Tri‐care), and Tiaro Memorial Park, Ringtail Way Park, Woocoo Park – commenced;

Progression of Scarness Park upgrades; and

5 yr capital works program ‐ continued.

The following maintenance works were undertaken during this period:

Foreshore Esplanade various locations – additional coastal planting;

Floral displays for Roundabouts;

Maintenance of fire trail network;

Regular mowing;

Garden mulching various locations;

Roving Restorers – CEP programs.

Regulatory Services Continued to enforce Local and State legislation in relation to the activities undertaken by the section.

Maryborough Pound ‐ Installation of new western boundary fence and pruning of trees.

Volunteers continue to make improvements at the Cicada Lane pound, including drainage to the front court yard, and shade cloth to the exterior fence to prevent outside animal disturbance to the adoption and impounded animals.

Alterations to signage and operations of the Charles Street carpark.

Compliance / Vector

Pest Management inspections occurred in the localities of Glenwood, Glenorchy, Toogoom, Dundowran, Urraween, Nikenbah, Glenbar, Gootchie, Torbanlea, Tinana South, Walliebum, Magnolia, Tinana South, Torquay, Pioneers Rest, Urangan, Owanyilla, Yerra, Antigua, Brooweena, Takura, Urraween, Antigua, Tiaro

524 properties surveyed in October/November resulting in 33 Advisory notices, 23 Pest notices issued.

Pest management to control weeds were carried in various locations across the region by the spraying crews and the weed harvester used in Gundiah, Tinana South and the USQ lake.

The nodes in the Hervey Bay CBD were sprayed to control unwanted vegetation growth on infrastructure.

The Coordinated Baiting program was completed in October with some follow up ad hoc baiting for the control of feral pigs and wild dogs across the region.

A feral cat trapping program in Hervey Bay urban areas has commenced with 5 cats being trapped in November.

Environmental Health

The Beach Water Monitoring program continued again this quarter with monthly water sampling being undertaken and completed.

The Eat Safe program documentation finalised and distributed to all licensed food businesses.

The inspection program of local caravan parks continued this quarter with 3 parks inspected. The program will be continued in the new year.

Building and Plumbing

Building and Plumbing content on Council’s website has been updated.

165 Plumbing Approvals issued for the quarter (domestic sewered, non‐sewered and commercial).

691 Plumbing Certification inspections carried out for the quarter on new plumbing work.

521 Building CRMs and 186 Plumbing CRMs received during the quarter.

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Building Certification

A 12 month inspection program has commenced to conduct final inspections on open building approvals dating back to 2006. There are approximately 900 open building files that will require 1 or more inspections each.


Community and Culture Cultural Services

Portside Heritage Gateway

Portside by Night Tours and Bus Tours with Mary Heritage have been booked for the next three months.

The Bond Store has an external booking to host a dinner for Toastmasters 25th Anniversary in March

Gatakers Artspace has 12 exhibitions and 3 exhibition opening events planned.

Entertainment for Gatakers By Night has been finalised for the next 3 months and will feature local and regional entertainers.

Discussions are ongoing with local art teachers with a view to re‐establishing the local art teachers network, which will meet at Gatakers Artspace on a regular basis.

2 x Drawing for Printmakers workshops scheduled for Printspace 6th and 20th February.

2 x Drawing for printmakers workshops scheduled for 5th and 19th March.

The Brolga has approximately five performances in the next period including Guy Sebastian, The Searchers, The Music and Life of John Denver and one Morning Melodies Mornings with Lonnie Lee.

The Hervey Bay Regional Gallery and Fraser Coast Discovery Sphere has planned: ‐ 4 exhibitions including East Coast Encounters touring exhibition with 2 exhibition opening nights. ‐ 14 afternoon melodies with complimentary tea/coffee with Frank Marsh on piano. Celebrating Frank’s

90th birthday in November. ‐ 20 children’s workshops including Pippi’s, Little skippers and Mudskippers; and PCYC indigenous art

workshops and lantern making workshops for the Hervey Bay Whale Festival. ‐ 2 Movie nights in the Discovery Sphere including Halloween and Backyard Adventure and Christmas

theme. ‐ 3 Art and Alzheimer’s program plus 2 outreach programs at Torbay.

Recreation Services Hervey Bay Aquatic Centre

Solar panels to be installed on the 25m pool.

Building of new office/lifeguard station at the 25m pool.

Hosting senior school swimming carnivals and junior school swimming programs.

New seating will be installed under the café area shade.

Exploring new games and toys for the centre in conjunction with local community groups. Maryborough Aquatic Centre

Mini squads will merge with the junior squad from 4th January. This merge will further develop the squad program and its number of members.

New shade will be installed over the kids play area.

New seating will be installed around the waterplay and under the umbrellas on deck.

Masters will join the morning squad program.

Town and Country will begin a 2 day per week special needs program to run for 12 weeks with one on one lessons.

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7 local schools, approximately 600 students per week will participate in the Learning to Swim Program for term 1.

February should see several high schools using the facility for school carnivals.

Maryborough Swim Club will continue to hire a lane for their coaching.

Maryborough Showgrounds and Equestrian Park

Projects include upgrades and maintenance to various buildings, the completion of a new training arena and preparation of outdoor areas and tracks for several large events being held later in 2016.

Events booked include Maryborough Kennel Club Championship Dog Show; North Coast Camp Out – a traditional Easter festival for Hot Rod enthusiasts; the first Endurance Horse Ride; and there will be several smaller horse competitions and training events.

Regular activities will recommence for Woodcraft, Radio Cars, Indoor Sports, police and bike rider training.

Wetside

Permanent tables to be installed around the large deck.

Purchasing of new wave rider boards.

Community and Youth Services

The Youth and Community Development Project Round will be finalised.

Fraser Coast Youth Promotional Video project to commence.

Community Lifestyles publication to be completed.

Fraser Coast Ambassadors Workshop will be held.

Youth Music Camp will be held.

Little Lime Book 2016/2017 republished.

Youth and Community Grant Mixed Round released. Library Services

RFID equipment replacement in Hervey Bay will be installed in March 2016.

Telstra/SLQ Tech‐savvy seniors grant will commence which will broaden the digital literacy learning for seniors with sessions delivered throughout 2016 on using the Internet for information, communicating with government departments, friends and family, and organising information and research using ipads and tablets.

January school holiday program is scheduled running 11 sessions over 5 branches. Two activities are related to the Summer Reading Club theme of Lost Worlds. These are ‐ ‐ Star Wars fun at Hervey Bay and Maryborough in conjunction with the release of the new movie; ‐ Our first coding sessions at Hervey Bay and Maryborough with an introduction to our new robots –

Ozobots. It is proposed to offer weekly coding sessions as a follow‐up from this activity for those children who would like to learn more about coding;

‐ The other activities in the holiday program will be used to promote the Backyard Adventures exhibition at City Hall;

‐ Making suncatchers; and ‐ Making terrariums and a decorated pot at Hervey Bay and Maryborough.

Continuing the popularity of the HistoryPin workshops, a HistoryPin self‐directed chat and workshop group will commence with monthly meets at Maryborough library.

Development and Planning

New incentives policy including new category for infill development.

Finalisation of the Planning Scheme amendment packages including the Urangan Harbour LAP.

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Implementation of the Process Improvement Project.

Processing of a number of larger development applications received including, but not limited to, Mary Harbour, Dolphin Waters and The Cove and Dundowran Beach Master Planned Community.

Review the Infrastructure Charges Incentive Policy and Adopted Infrastructure Charges Resolution.

Ministers approval to commence public notification on the amendment package incorporating Council’s camping strategy.

Open Space and Environment Capital works programmed for the next quarter include:

Queens Park ‐ Banyan Fig – development of a management plan to include amendments to surrounding landscaping and the inclusion of play elements;

Commence implementation of City Park masterplan;

Assessment of vegetation, extensions to Nielsen Park;

Construction of additional fire trails;

Commence construction of Pier Park sound shell;

5 yr capital works program ‐ continue;

Continued Hervey Bay Botanic Gardens Masterplan review / update;

Complete masterplans for Upper Dayman, Point Vernon (opposite Tri‐care), and Tiaro Memorial Park, Ringtail Way Park, Woocoo Park;

Complete Anzac Park – hardstand of bird feeding area;

Complete Bay Ridge Heights Estate – park upgrade (shelter, seats and shade);

Continue River Heads walking track;

Complete Eli Waters exercise stations;

Complete Kawungan Round‐a‐bout – landscaping;

Complete Alex Gillespie Park – New skate facility;

Complete Queens Park – Wedding chapel connecting paths;

Commence Woocoo Stage 1 – New shelter, table & seats;

Commence Links Corridor Chapel Road – Shelter & Urbanstyle table setting;

Toogoom toilet – demolition and reinstatement at new site;

Continue foreshore infrastructure maintenance and painting

Complete Torbanlea Skatepark;

Commence Nielsen Park expansion;

Complete Scarness park upgrades; and

Installation of shade sails at Oslove Park, River Heads Reserve, Seafarer Drive.

Maintenance works programmed for the next quarter include:

Foreshore Esplanade various locations – additional coastal planting;

Maintenance of fire trail network;

Regular mowing;

Garden mulching various locations; and

Roving Restorers – CEP programs.

Regulatory Services Continue to enforce all local and State legislation in relation to the activities undertaken by the section.

Compliance / Vector

Construction of quarantine pens and works to improve drainage at the Maryborough Pound.

Paint the interior of the Cicada Lane Adoption Centre office (Volunteers).

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Continue to make further modifications to improve health, hygiene and amenity to the Pound/Refuge Facility.

Continue the Animal Management Working Group which will work with local and regional stakeholders in promoting Responsible Animal Ownership initiatives.

Continue the Declared Plant Control Program on private land as well as State and Local Government roads.

Continue assisting landowners with traps to control feral animals.

Run the Ovi Trapping program for the detection of vector borne mosquitoes (Aedes aegypti – Dengue Fever)

Environmental Health

Implement the Eat Safe Fraser Coast Program.

Continue to hold Community education sessions as requested.

Continue the water monitoring program for Hervey Bay Beaches.

Continue the inspection program of local caravan parks in cooperation with the Planning and Development and Building Sections.

Continue to undertake inspections of Building sites and provide advice and information to builders on effective measures to manage and control sediment and erosion

Continue to refine and update the P&R database to ensure more effective outcomes for staff and our customers, and reduce administrative functions where possible

Continue to liaise with Customer Service to update Environmental Health actions to assist in developing more effective and efficient first responses for our customers

Building and Plumbing

Development of additional Building and Plumbing Fact Sheets and website content.

Continuing to action CRMs and respond/investigate in a timely manner.

Continue to issue Plumbing Compliance Permits in accordance with legislative requirements as well as Council KPI’s.

Continue to carry out Plumbing Certification inspections for certification of new assessable plumbing work.

Building Certification

Continuation of inspection program for finalisation of existing building approvals.

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IInnffrraassttrruuccttuurree SSeerrvviicceess Wayne Sweeney, Director

Quarterly Highlights

Business Operations

Maryborough landfill cell extension stage 7b completed

Maryborough Cemetery Conservation management plan completed Office extension Maryborough Cemetery completed


Urangan Pier pile replacement works are complete

Stormwater Drainage Works at Urraween Road are complete

Link Mobility Corridor between Elizabeth Street and Dayman Street has been completed, lights are operational and pathway has now been opened for use.

Repairs to pavements and kerb at various locations for Bitumen Reseals

Pavement repairs and surface corrections as maintenance activities throughout the district

Maintenance grading of unsealed roads as per schedule

Stormwater pit repairs and modifications at various locations

Construction on River Heads Road is underway and works Cove Boulevard have been completed.

Lower Mountain Road between Sorrensons Road and 600m East underway by Council’s Day Labour Workforce

Chapel Road from Woods Road to Maryborough Hervey Bay Road currently underway

Doolong South Road pavement reconstruction and cross drainage works

Nissen St pavement construction between Boat Harbour Drive and Chancellor Drive completed.

Esplanade between Main St and Thomas St precinct improvement works completed

William St reconstruction and drainage improvements completed. Carpenters’ Team completed:

Maryborough Cemetery Office – Building Extensions Carpenters’ Works in Progress:

Maryborough Tip toilet & office renovation

Maryborough Library ceiling and roof repairs

Maryborough Town Hall gardens timber bollard replacement

Infrastructure Planning The following projects/activities were completed during this quarter:

Development Applications have been lodged for Tidal Works and Marine Park Permit for the construction of revetment structures in Torquay;

Coastal Asset Management System inspections;

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Completion of data capture of the sealed road network by ARRB, which will inform condition ratings;

Completion of water quality infrastructure in the Lowland Lagoons Catchment and the Pulgul Creek Catchment.

Completion of the Joint flood study for the Burrum, Cherwell, Isis and Gregory Rivers with Bundaberg Regional Council and adoption of flood levels by Council;

Completion of flood study and drainage investigation for Howard

Design Completed for City Park Drainage Upgrade

Kingfisher Parade Drainage investigation complete and proposal adopted by Council.

Additionally, the following projects/tasks have continued to be progressed during the quarter:

The following funding application are currently being determined by State Government including: ‐ Blackspot funding submission; ‐ Bridge Renewal Program submission; ‐ Community Resilience Funding Application; and ‐ Cycle network Grants Program;

Determination of TIDS, SafeSt and R2R projects for delivery in 2015/16;

Refinements to the detailed design and alignment for coastal protection works between Torquay Boat Ramp and Ron Beaton Park, as well as beaches accesses;

Asset investigations in response to customer enquiries;

Stormwater investigations and flood search enquiries.

Assessment of applications involving driveways, works on roads and traffic management plans;

Continued Development of Local Government Infrastructure Plan (LGIP);

Development of proposed future works for Howard Drainage;

Evaluation and analysis of data for sealed road network as captured by ARRB;

Consultants currently developing a water quality plan for the Bunya Creek and Eli Creek catchments;

Significant progress on a stormwater drainage study for Lower Mountain Road.

Engagement of Consultant and commencement of an up to date traffic study for Hervey Bay to include recent demographic information and recent new major road construction.

Revision and updating the asset data capture systems Staff have participated in the following Committees/Groups on Council’s behalf in the last quarter:

Traffic Advisory Committee;

Speed Review Committee;

Burrum Heads Boat Ramp Steering Committee; Regional Roads & Transport Group Technical Committee; and

Translink and Wide Bay Transit Operator Meetings.

Internally, staff have also participated in a number of major project working groups including:

Esplanade Tourist Precinct Master Plan Project.

Hervey Bay Transit Centre Project Planning

Revision of Development Works Policy

Urangan South Structure Planning

Infrastructure Design

In‐House Design:

Apex Park Off‐street Carparking ‐ Completed

Links Corridor Elizabeth to Dayman – Completed

Links Corridor Dayman St to King St – In Progress

Pilot St from King to Esplanade on‐street Parking – In Progress

20 JANUARY 2016

281 281


Esplanade from Beach Rd to Corser St – In Progress Managing Consultants:

Ariadne St through forest ‐ Completed Concept Maggs Hill Rd/ Doolong South Rd Intersection – In Progress (Waiting on HBMTM re‐run) Concept Woods Rd/Chapel Rd Roundabout – In Progress Daniel Rd Bauple – Completed East St McNally to Stephenson St and Zephyr St 200m south of East St – Completed Elizabeth St SWD Q100 flowpath and Outfall Design – On Hold Esplanade Pt Vernon, Corser to Flinders – Completed Faine Rd Bauple – Completed

Fisherman’s Park, Urangan, parallel parking on the Esplanade – In Progress Hibiscus St Urangan – SWD Outlet Design – In Progress

Hunter St Drainage Pialba – In Progress

Hughes Rd, Wondunna (Boundary Rd to 340m South) ‐ Completed Lennox St Maryborough – In Progress Madsen Rd from Morgan Court to south of Windsor Way – Completed Main St Christensen to Chapel design – In Progress

Main St/Chapel Rd Roundabout Design – In Progress Main St Pavement Failure Investigation – Completed Maryborough Flood Control Levee design – Completed Oleander Ave – Kabi to McLiver – Completed

Paradise St Stormwater Drainage Improvements – Completed

Pioneer Rd Mungar – In Progress

Pohlmann Rd Yengarie – In Progress St Clair St Widening and K&C Maryborough – In Progress Stottenville Rd Bauple – In Progress The Gables Access Road and Parking – In Progress Toogoom Rd 1.3km south from PB/Hds Rd – Completed

Walkers Point Road, Eatonvale Road Arborfive Road Rehabilitation Projects – In Progress Walker St Maryborough – In Progress

Weber Rd Tuan – In Progress Woods Road Sporting Complex entrance intersections – Concept completed

Woongool Rd Tinana – In Progress Yerra Road at Bertelson’s Rd Renewal – In Progress

Works and Services The following projects have been completed during this quarter:

Beaver Rock Road Stage 1 ‐ earthworks, drainage, pavement and bitumen surfacing works

Queens Street, Maryborough – kerb and channel, pavement and bitumen seal works

Maaroom Road – pavement widening and bitumen sealing project

Pine Ridge Road, Glenwood – pavement widening project

Sykes Road, Glenwood – earthworks, pavement and bitumen sealing project

Birts Bridge, Casey’s Road – timber bridge rehabilitation works

Murrays Bridge, Glenbar Road – timber bridge rehabilitation works

Kunst Bridge, Blowers Road – timber pile rehabilitation works

20 JANUARY 2016

282 282


The following projects have commenced during this quarter:

Arborsixteen Road, Glenwood – earthworks, drainage, pavement and bitumen seal works

Alice Street, Maryborough – footpath reconstruction works

Yerra Road Stage 2 – earthworks, pavement and bitumen sealing works

Tooley Street, Maryborough – footpath construction works

Tuan Boat Ramp Car Park – earthworks, pavement and surfacing project

Schwarzrock Road, Boonooroo – earthworks, pavement and bitumen seal works

Bitumen reseal preparation works

NDRRA works 2015 event – preparation of REPA works

NDRRA works 2015 event – preparation of Betterment submissions

20 JANUARY 2016

283 283



Business Operations

Landfill gas generator pad being constructed at Maryborough landfill ready for generator to be installed and connection to electrical power supply early 2016.

Maryborough Conservation management plan completed and approved by Council and DEHP

Long term closure plans for Boonooroo, Tinana, Granville and Aramara landfills to be completed

Boonooroo transfer station to be constructed early 2016


River Heads Road pavement improvement works continue

Installation of lighting at Urangan Pier

Bitumen Resurfacing works to continue in Southern areas

Chapel Road pavement reconstruction works to continue

Ariadne Street, River Heads from Russel Street to 10.335km’s to commence

Maryborough Flood Resilience project

East Street – Stephenson St to Zephyr St

Robert Street, Urangan – signalised pedestrian crossing and associated works

On Street widening and parking near Apex Park – Esplanade.

Paradise Street drainage works

Call tenders and commence construction on the following projects:

Main Street Pavement reconstruction between Christensen Street and Ghost Hill

Link Mobility Corridor between Dayman and King Streets – currently out to tender

Esplanade road reconstruction between Corser Street and Flinders Street, Point Vernon – currently out to tender

Asphalt Overlay – Esplanade between Tavistock Street and Zephyr Street, and on Tavistock Street between the Esplanade and Freshwater Street – currently out to quote

Woods Road – Chapel Road to Booral Road – currently in design phase, tenders to be called later this financial year

Oleander Avenue ‐ McLiver St to Kabi St ‐ pavement reconstruction

Various other footpath, drainage and K&C projects

Islander Road open drainage improvement works.

City Park – rock lined channel for drainage outlet

Drury Lane – approach works in cross drainage works

Burrum Heads – boat ramp and carpark works

Esplanade – rock revetment wall.

Infrastructure Design It is programmed to complete the following: In‐house Design:

Yerra Rd Design at intersection with Pilerwa Road

McGregor Court Stormwater

Esplanade Upgrade, Thomas St to Main St Pialba

Pialba Burrum Heads Road (Noble Lakes Refuge Crossing)

Mobility Corridor Urraween Rd to Madsen Rd

Mobility Corridor Elizabeth St to Dayman St

River Heads Forest Road

20 JANUARY 2016

284 284


Design Consultants:

Maryborough Flood Control Levee design

Maaroom Road Pavement Rehabilitation Design

Main St Christensen to Chapel

Tuan Boat ramp Carpark

Daniel Rd, Bauple (206m north of Van Hensbroek Rd to 300m North)

Faine Rd, Bauple (Darwin Rd to 500m north)

Stottenville Rd, Bauple (800m north of Stringer Ln to Keetje Rd)

Chapel Road, Nikenbah ‐ (Woods Rd to Maryborough Hervey Bay Road)

Esplanade Point Vernon, ‐ (Corfield St to Aplin St)

Lower Mountain Road, Dundowran ‐ (Citrus Dr to Sorrenson Rd)

Oleander Ave, Kawungan ‐ (McLiver St to Kabi St)

Sykes Road Design from Arborten to Abbot Rd

Gutchy Creek Bridge Replacement Design, Netherby Rd, Gundiah

Pilerwa Rd Widening

Yerra Road at Bertelson’s Rd Renewal

Urraween Rd Links Corridor

Elizabeth St Links Corridor

Hibiscus St Urangan ‐ High Level Outlet

East St McNally to Stephenson St and Zephyr St 200m south of East St – In Progress

Madsen Rd from Windsor Way to Christenson St

Woods Rd Chapel to Booral Rd – In Progress

Concept Woods Rd/Chapel Rd Roundabout

Concept Maggs Hill Rd/ Doolong South Rd Intersection – In Progress

Tinana State School Parking and Aldridge State HS Parking – In Progress

Hervey Bay Aquatic Centre Car park extension – In Progress

Moolyyir St / Pulgul St Intersection Improvements and Pavement Markings – In Progress

Templar St Glenwood

Ariadne St River Heads


Beach Nourishment Feasibility Study has been awarded and is expected to be completed

Physical modelling, detailed design, visuals, tidal works application and a Marine Parks Permit for the proposed coastal protection works from Torquay Boat Ramp to Ron Beaton Park are progressing and are expected to be completed

Detailed design of water quality infrastructure in the Lowlands Lagoons completed; Pulgul Creek is expected to be finalised and those in the Eli Creek Catchment progressed significantly

A review of Coastal Asset Management System (CAMS) scheduled inspections and identification of an e‐Solution to improve the inspections process is progressing

Safety and Condition assessment of Council’s street lighting assets

Works and Services The following projects are anticipated to be complete in the next quarter:

Yerra Road Stage 2 – earthworks, pavement and bitumen sealing works

Arborsixteen Road, Glenwood

Tooley Street, Maryborough

Tuan Boat Ramp Car Park

Schwarzrock Road, Boonooroo

20 JANUARY 2016

285 285



21,320,731 22,126,342

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

Budget Revenue Actual Revenue

Revenue YTD Budget : Actual Result


20 JANUARY 2016

286 286

QQuuaarrtteerrllyy RReeppoorrtt oonn IImmpplleemmeennttaattiioonn ooff CCoorrppoorraattee aanndd OOppeerraattiioonnaall PPllaannss –– DDeecceemmbbeerr 22001155 3377

OPERATIONAL PLAN 2015/16 ‐ December 2015

PAGE PAGE

OFFICE OF CHIEF EXECUTIVE OFFICER INFRASTRUCTURE SERVICES cont.

Chief Executive Officer……………………………………………………….. 38 ‐ 40 Infrastructure Planning……………………………………………………………….. 70 ‐ 73

Corporate Communications.…………………………………………….... 40 ‐ 42 Infrastructure Design.……………………………………………………………..….. 73 ‐ 74

Customer Service.……………………………………………………………….

Economic Development………………………………………………………

42

42 ‐ 47

Works & Services……..…………………………………………………………………. 74 ‐ 75

COMMUNITY & DEVELOPMENT ORGANISATIONAL SERVICES

Community & Culture………………………………………………………… 48 ‐ 57 Corporate Business……………………………………………………………………... 75 ‐ 77

Community & Development………………………………………………. 57 ‐ 59 Financial Services………………………………………………………………………… 77 ‐ 79

Development & Planning……………………………………………………. 59 ‐ 60 People Development………………………………………………………………..... 80 ‐ 82

Open Space & Environment……………………………………………….. 61 ‐ 63 Information Management………………………………………………………....... 82 ‐ 83

Regulatory Services…………………………………………………………… 63 ‐ 68 Organisational Services ………………………………………………………………. 83 ‐ 86

INFRASTRUCTURE SERVICES Business Operations………………………………………………………….. 68 ‐ 69

Infrastructure Delivery………………………..……………………………. 70

20 JANUARY 2016

287 287


Office of the CEO

5.0 - Our Movement & Access 1.1 - Engaging Communities

Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner

How to Achieve Business Unit Target Completion Date

Status

1.1.1.1 - Develop and maintain strategic partnerships with community, state and federal agencies by actively participating in the peak organisations and agencies

Office of the CEO 30/06/2016 In Progress


Status

1.1.1.2 - Articulate Council's views and position on regional planning and participation in Regional Organisations by active participation in WBBROC and RPAC


How to Measure

90% attendance at WBBROC meetings 100%

Number Ministerial Deputations and/or visits per year 1

Strategy: 1.1.3 - Our elected members are strong and decisive, promote the attributes within the region and plan for the future


Status

1.1.3.1 - Reflect high standards of corporate governance including effective approaches to corporate risk management, performance management, and strategy and policy development. Achieved by the provision of comprehensive and timely reports to Council to allow for effective policy direction and decision making


Annual Review of Council Meeting, Committees, Portfolio and Meeting procedures 30/06/2016 Not Started

How to Measure

100% Council Agendas distributed 4 days before Council meeting 100%

100% Council Resolutions average days outstanding < 30 Days 100%

20 JANUARY 2016

288 288



Status

1.1.3.2 - Prepare and present Annual Report Office of the CEO 30/06/2016 Completed

3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful


Status

3.1.2.1 - Monitor Economic Development achievement against Funding Agreement, Strategic Plan and Annual Plan for Fraser Coast Opportunities


Quarterly performance reporting against Annual Plan 30/06/2016 Not Started

How to Measure

Attendance numbers of FCO Board Meetings and Advisory Group Meetings per year 2

3.5 - Strengthening & Broadening Tourism Opportunities

Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region


Status

3.5.2.1 - Monitor Tourism acheivement against Funding Agreement, Strategic Plan and Annual Plan for Fraser Coast Opportunities


4.5 - Managing our Natural Resources Sustainably

Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines


Status

4.5.1.1 - Monitor achievement against Statement Corporate Intent Wide Bay Water Corporation Office of the CEO 30/06/2016 In Progress

Quarterly performance reporting SCI 30/06/2016 Not Started

How to Measure

20 JANUARY 2016

289 289


Attendance number of Water Advisory Committee at Board Meetings per year 2

5.4 - Marine Services

Strategy: 5.4.1 - Provide safe, well located boating access and associated parking facilities


Status

5.4.1.1 - Progress the upgrade of the Burrum Heads boat ramp Office of the CEO 30/06/2016 In Progress

Corporate Communications

1.0 - Our Governance 1.1 - Engaging Communities



Status

1.1.1.1 - Prepare and distribute media releases on Council's vision, aspirations and services to residents and stakeholders


30/06/2016 In Progress

How to Measure

> 60 media response or release generated per quarter 50


Status

1.1.1.2 - Prepare and book advertising to promote Council activities and services




Status

1.1.1.3 - Post and maintain Council's social media sites



Monthly publication of Council enewsletter 30/06/2016 In Progress

20 JANUARY 2016

290 290



Status

1.1.1.4 - Maintain Council's webpages so that information is current, relevant and easy to understand




Status

1.1.1.5 - Develop promotional material as needed to reinforce messages disseminated by Council's service units



Monthly publication of Fraser Coast Matters 30/06/2016 In Progress


Status

1.1.1.6 - Positive public image of FCRC and its achievements by reviewing and implementing communications strategy



Review and implement Stay Connected Strategy 30/06/2016 In Progress

How to Measure

Attain an additional 40 Followers on FCRC Twitter Page per year 50

Increase subscribers to Enews by 350 per year 50

Increase unique visitors to FCRC website by 6900 per year 50

Receive an additional 65 likes on FCRC Facebook page per year 50

Strategy: 1.1.2 - Our policies and procedures are clear and consistent.


Status

1.1.2.1 - Review Media and Communications, Advertising and Social Media policies annually


30/06/2016 Completed

20 JANUARY 2016

291 291


6.1 - Strong Neighbourhood Identity

Strategy: 6.1.1 - Create a sense of place through gateway welcome statements and neighbourhood identities.


Status

6.1.1.1 - Maintain Corporate Branding and Regional Brand Strategy to reinforce, identify and brand message



Customer Service

1.0 - Our Governance 1.3 - Service Provision & Infrastructure

Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous


Status

1.3.3.1 - Monitor the delivery of services to levels and commitment as specified in the Customer Service Charter

Customer Service 30/06/2016 In Progress

How to Measure

70% of calls to 1300 number answered within 20 seconds 65%

75% of calls to 1300 number resolved at first point of call 84%

90% of call handling meets Customer Service standards 90%

90% of correspondence meets Customer Service standards 90%

Economic Development

3.0 - Our Economy 1.3 - Service Provision & Infrastructure

Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.


Status

1.3.2.2 - To deliver projects listed in the 120 Day Plan (July 2015 - October 2015) that meets Economic 31/10/2015 Completed

20 JANUARY 2016

292 292


the community's expectation and is delivered on time and within budget Development 1.01 Foreshore Enhancement: Complete Scarness Park Upgrades - Stage 2 31/10/2015 Completed

1.02 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed

1.03 Bruce Highway Industrial Estate: Obtain Determination of Development Application 31/10/2015 Completed

1.04 Fisherman's Park: Finalise master plan 31/10/2015 Completed

1.05 Education Precinct: Commence Education Precinct Masterplan 31/10/2015 Completed

1.06 Pialba CBD Masterplan: Finalise City Park Masterplan 31/10/2015 Completed

1.07 Military Story Trail - Establish Stakeholder Group to develop strategy 31/10/2015 Completed

1.08 MB Airpark: Finalise Council ROL 31/10/2015 Completed

1.09 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed

1.10 Economic Development Strategy: Finalise Economic Development Strategy 31/10/2015 Completed

1.11 Esplanade/Main Street: Complete construction 31/10/2015 Completed

1.12 Hervey Bay CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed

1.12 Links Corridor - Complete construction of Stage 1 & 2 from Elizabeth to Dayman St. 31/10/2015 Completed

1.12 Planning Scheme: Public Consultation and Ministerial Approval - Major Amendment Planning Scheme - Package 2 - Urangan Harbour


1.13 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed

1.14 Links Corridor - Undertake detailed design Stage 3 from Dayman St to Pier 31/10/2015 Completed

1.15 Fraser Coast Rail Trail: review of signage and estimates for construction unformed section Urraween to Chapel


1.16 Original Maryborough Site: Finalise Masterplan Heritage Precinct & Parklands 31/10/2015 Completed

1.17 Planning Scheme: Finalise Major Amendment Planning Scheme - Package 2 - Urangan Harbour 31/10/2015 Completed

1.18 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed

1.18 Sports Precinct: Advertise Tender seek partner to establish a Club House at the facilities 31/10/2015 Completed

1.19 Medical/Education Precincts: Commence Master planning process 31/10/2015 Completed

1.20 Foreshore Enhancement: Way-finding Urangan - Fishermans Park - Boat Harbour - Botanic Gardens 31/10/2015 Completed

1.21 Erosion Protection Revetment Works: complete detailed design Hervey Bay Sailing Club, Hervey Bay Surf Lifesaving Club and Torquay Caravan Park


1.22 Howard Drainage Assessment Report: Complete report 31/10/2015 Completed

20 JANUARY 2016

293 293


1.23 FIFO Hub: Call Tenders for construction of FIFO Hub Hervey Bay Airport 31/10/2015 Completed

1.24 MB Airpark: Lodge ROL for residential component by JV Partner 31/10/2015 Completed

1.25 Camping Stakeholders: Finalise review of licence fees 31/10/2015 Completed

1.26 Camping Stakeholders: commence Planning Scheme review to facilitate Bush Camping Options 31/10/2015 Completed

1.27 Camping Stakeholders: Finalise implementation Shop & Stop Hervey Bay 31/10/2015 Completed

1.28 Sports Precinct - lodge Stronger Regions Federal Funding application for Stage 1 31/10/2015 Completed

1.29 Camping Stakeholders: Finalise implementation signage other camping areas & Regional Permit 31/10/2015 Completed

1.30 River Heads Road: Complete Construction 31/10/2015 Completed

1.31 Pialba CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed

1.32 Sports Precinct: Finalise Detailed Design of Stage 1 of the Project 31/10/2015 Completed

1.33 Flood Resilience Works - Adelaide Street: Commence Construction 31/10/2015 Completed

1.34 Portside Precinct: Installation of new displays within the precinct 31/10/2015 Completed

1.35 Bruce Highway Industrial Estate: Seek Joint Venture Partners for development of site 31/10/2015 Completed

1.36 Foreshore Masterplan: Finalise masterplan 31/10/2015 Completed

1.37 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed

1.38 Pialba CBD Masterplan: Investigate change of suburb name to Pialba 31/10/2015 Completed

1.39 Scitech Exhibitions - Commence planning for Backyard Adventures 31/10/2015 Completed

1.40 Maryborough CBD Revitalisation Works: Complete construction 31/10/2015 Completed

1.41 Maryborough CBD Revitalisation Works: Complete installation of Maryborough Story Trail elements 31/10/2015 Completed

1.42 Original Maryborough Site: Determine Development Application for ROL 31/10/2015 Completed

1.43 River Heads Road: Complete Construction 31/10/2015 Completed

1.44 Burrum Heads Boat Ramp: Finalise revocation 31/10/2015 Completed

1.45 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed

1.46 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Eli Creek Catchment (Nissen Street to Main Street)


1.47 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Upper Eli Creek Catchment (including Messer's Land)


1.48 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Bunya Creek Catchment


20 JANUARY 2016

294 294


1.49 Urangan Precinct Works: Commence construction 31/10/2015 Completed

1.50 Original Maryborough Site: Undertake public consultation on the Masterplan Heritage Precinct & Parklands


1.51 Planning Scheme: Public Notification Major Amendment Planning Scheme - Package 2 - Urangan Harbour


1.52 Medical Precincts: Final Draft Masterplan process 31/10/2015 Completed

1.53 Foreshore Masterplan: Commence public consultation masterplan 31/10/2015 Completed

1.54 River Heads Road: Commence construction 31/10/2015 Completed

1.55 Links Corridor: Call Tenders for Stage 3 from Dayman St to Pier 31/10/2015 Completed

1.56 Maryborough CBD Revitalisation Works: Commence installation of Maryborough Story Trail elements 31/10/2015 Completed


Status

1.3.2.3 - To deliver projects listed in the 120 Day Plan (1 November 2015 - 29 February 2016) that meets the community's expectation and is delivered on time and within budget



1.01 - Pialba CBD Masterplan - Investigate change of suburb name to Pialba 29/02/2016 In Progress

1.02 - Local Law - Finalise Local Law Review 29/02/2016 In Progress

1.03 - Infrastructure Incentive - Review Policy 29/02/2016 In Progress

1.04 - Fisherman's Park - Implementation Stage 1 29/02/2016 In Progress

1.05 - Foreshore Enhancement - Torquay - complete construction Boardwalk 29/02/2016 In Progress

1.06 - Foreshore Enhancement - Urangan 29/02/2016 In Progress

1.07 - Education Precinct - Commence Traffic Modelling 29/02/2016 In Progress

1.08 - Brolga Theatre - Tender for restaurant and outdoor area 29/02/2016 In Progress

1.09 - Education Precinct - Economic Impact Analysis 29/02/2016 In Progress

1.10 - Foreshore Enhancement - Urangan - construction Sound Shell 29/02/2016 In Progress

1.11 - Links Corridor Undertake detailed design Stage 3 from Dayman Street to Pier 29/02/2016 In Progress

1.12 - Fraser Coast Rail Trail - review of signage and estimates for construction unformed section Urraween to Chapel


1.13 - Original Maryborough Site - Heritage Precinct & Parklands - Interpretation Committee 29/02/2016 In Progress

1.14 - Planning Scheme - Public Notification Major Amendment - Camping Strategy 29/02/2016 In Progress

20 JANUARY 2016

295 295


1.15 - Sports Precinct - Advertise Tender seek partner to establish a Club House at the facilities 29/02/2016 Not Started

1.16 - Medical Precinct - Final Draft Masterplan process 29/02/2016 In Progress

1.17 - Erosion Protection Revetment Works - Tender called 29/02/2016 Not Started

1.18 - FIFO Hub - construction completed 29/02/2016 Not Started

1.19 - MB Airpark 29/02/2016 Not Started

1.20 - MB Story Trail - commence implementation Stage 2 29/02/2016 Not Started

1.21 - Sports Precinct - Detailed Design Stage 1 29/02/2016 In Progress

1.22 - Camping Stakeholders - Finalise implementation Shop and Stop Hervey Bay 29/02/2016 In Progress

1.23 - Pialba CBD - City Park Stage 1 - commence implementation 29/02/2016 In Progress

1.24 - Foreshore Enhancement - Pialba 29/02/2016 Not Started

1.25 - Foreshore Enhancement - Scarness 29/02/2016 Not Started

1.26 - Foreshore Enhancement - Urangan 29/02/2016 Not Started

1.27 - Foreshore Enhancement - Urangan - Pier Lighting 29/02/2016 In Progress

1.28 - Foreshore Enhancement - Torquay 29/02/2016 Not Started

1.29 - River Heads Road - complete construction 29/02/2016 In Progress

1.30 - Flood Resilience Works - Adelaide Street - Finalise contract application with successful tenderer 29/02/2016 Not Started

1.31 - Links Corridor - call tenders for Stage 3 from Dayman Street to Pier 29/02/2016 In Progress

1.32 - Sports Precinct - Finalise detailed design of Stage 1 of the Project 29/02/2016 In Progress

1.33 - Flood Resilience Works - Adelaide Street - commence construction 29/02/2016 Not Started

1.34 - HB Airport Overlay - Tenders Called 29/02/2016 Not Started

1.35 - Education Precinct - Complete Traffic Modelling 29/02/2016 In Progress

1.36 - Burrum Heads Boat Ramp - Call Tender for construction 29/02/2016 Not Started

1.37 - Drainage Strategy - Finalise Investigation and Reporting Regional Solutions for drainage - Eli Creek Catchment (Nissen Street to Main Street)


1.38 - Drainage Strategy - Finalise Investigations and reporting regional solutions for drainage - Upper Eli Creek Catchment (including Messrs Land)

29/02/2016 Not Started

1.39 - Drainage Strategy - finalise investigation and reporting regional solutions for drainage - Bunya Creek Catchment


1.40 - Urangan Precinct Works - Commence construction 29/02/2016 Not Started

20 JANUARY 2016

296 296



Status

1.3.2.4 - To deliver projects listed in the 120 Day Plan (1 March 2016 - 30 June 2016) that meets the community's expectation and is delivered on time and within budget



3.4 - Supporting a Diverse & Innovative Economic Base

Strategy: 3.4.1 - Create an employment base in the region that is diverse and robust to buffer it from economic fluctuation


Status

3.4.1.1 - Develop a diversified and resilient economy, whilst promoting sustainable business practices which incorporate the elements of quadruple bottom line




Status

3.4.1.2 - Encourage the development of competitive local businesses within the Fraser Coast and more broadly within the Wide Bay region



Strategy: 3.4.2 - Support and encourage specialist industries, rural landowners and tourism throughout the region


Status

3.4.2.1 - Support the farming community in identifying value added products and services that complement their agricultural business (eg farm gate stays, produce markets)



6.2 - Create Vibrant City Centres & Civic Precincts

Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts


Status

6.2.1.1 - Incorporate the principles of “green building” into the design and construction of new community facilities



20 JANUARY 2016

297 297


Community & Culture

2.0 - Our Community 1.1 - Engaging Communities



Status

1.1.1.1 - Work with the community in building the capacity for a range of initiatives that builds supportive community networks and enhances community liveability

Community & Culture


Continue to develop Reconciliation Plan 30/06/2016 In Progress

Continue to develop the Youth Strategy Plan 30/06/2016 In Progress

How to Measure

Implement 3 actions within the Reconciliation Plan per year 3

Implement 6 actions within the Youth Strategy per year 3

1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Arts and Cultural community facilities are maintained and managed efficiently Community & Culture

30/06/2016 Ongoing


Status

1.3.2.2 - Develop flexible and accessible library spaces through planning, refurbishment, and maintenance

Community & Culture


Implement maintenance schedule and capital works program at Fraser Coast Libraries 30/06/2016 In Progress

How to Measure

20 JANUARY 2016

298 298


90% expenditure of Capital budget for Fraser Coast Libraries by end of May 2016 60%


Status

1.3.2.3 - Sport, recreation and community facilities are maintained and managed efficiently in partnership with external organisations where required

Community & Culture


Implement maintenance schedule and capital works program at Maryborough Showgrounds and Equestrian Park


How to Measure

90% expenditure of Capital budget for MSEP by end of May 2016 53%


Status

1.3.2.4 - Halcro Street community facility is maintained efficiently

Community & Culture



Status

1.3.2.5 - Implement maintenance schedule and capital works program at Arts, Cultural and Heritage facilities

Community & Culture

30/06/2016 Ongoing

How to Measure

90% expenditure of Capital budget for Arts, Cultural and Heritage facilities by end of May 2016 50%

2.1 - Building Community Spirit & Belonging

Strategy: 2.1.1 - Provide opportunities for a diverse range of active and passive recreational, sporting and learning facilities to enable youth, seniors and volunteers to engage in our community.


Status

2.1.1.2 - Support and develop community facilities where people can access services and form social networks

Community & Culture


How to Measure

20 JANUARY 2016

299 299


Number of Seniors in Focus activities per quarter 13


Status

2.1.1.3 - Provide library spaces with user friendly technology enabling broad community access to online information, e-content and social media

Community & Culture


Build partnerships across sectors to extend the reach of literacy into communities 30/06/2016 In Progress

Develop workshops and training sessions to meet the digital literacy needs of the community 30/06/2016 In Progress

How to Measure

Number of digital literacy training activities per quarter 527

Number of schools attending informally with students to borrow per quarter 66


Status

2.1.1.4 - Support organisations in the delivery of Early Literacy events

Community & Culture


Participate and provide a library program for Under 8s Week, Childrens Book Week, National Simultaneous storytime, and the Reading Hour


How to Measure

Number of early literacy programs per quarter 195


Status

2.1.1.5 - Support sport and recreation organisations in facility development projects Community & Culture


Implement capital projects in partnership with sport and recreation organisations and in accordance with the capital budget and relevant master plan


How to Measure

Assist in implementing improvements to 4 sporting facilities per year 4

20 JANUARY 2016

300 300



Status

2.1.1.6 - Ensure that all facets of the community have an opportunity to utilise the programs and facilities at the Fraser Coast Aquatic Centres

Community & Culture


Demonstrate growth and year round sustainability in Learn to Swim programs for Disabled and Adults 30/06/2016 In Progress

Develop new programs to promote a greater range of diversity - includes land based programs 30/06/2016 In Progress

Promote the use of multi-pass purchases to encourage regular usage by clients 30/06/2016 In Progress

How to Measure

5% increase in multi-pass memberships per year - Hervey Bay 3%

5% increase in multi-pass memberships per year - Maryborough 78%

Implement 3 new programs at the Fraser Coast Aquatic Centre's per year 0

Number of visitors to Hervey Bay Aquatic Centre per quarter 43,586

Number of visitors to Maryborough Aquatic Centre per quarter 29,769


Status

2.1.1.7 - Engage schools and community groups in group usage of the Maryborough Showgrounds and Equestrian Centre

Community & Culture


Implement strategies at the centre to promote day trips and camps by local and external user groups 30/06/2016 In Progress

How to Measure

Develop 2 group activity facilities at the centre per year 0

Strategy: 2.1.2 - Provide a diverse range of cultural experiences that promote community inclusiveness, participation and enjoyment.


Status

2.1.2.3 - Provide a performing arts programme that appeals to wide regional community at the Brolga Theatre

Community & Culture

30/06/2016 Ongoing

Programme to include a wide range of artistic genres that include music of all varieties, drama, dance, comedy, children's theatre, entertainment for senior citizens and newly retired, cabaret and community productions

30/06/2016 Ongoing

20 JANUARY 2016

301 301


How to Measure

> 2 children's performances per year 2

> 20 public events featuring live performance per year 6

> 6 morning melodies performances per year 2

> 65 performances per year 18

5% increase in new audience attendance to performances per year 5%


Status

2.1.2.4 - Maintain and develop positive stakeholder relationships

Community & Culture

30/06/2016 Ongoing

Engage with stakeholders to expand interest and support for programs, exhibitions and events 30/06/2016 Ongoing

Maintain positive strategic partnerships with NARPACA, APACA, Arts Queensland, Museums Australia, National Association of Visual Arts, Australia Council and other relevant community, state and national arts organisations

30/06/2016 Ongoing


Status

2.1.2.5 - Facilitate and maintain opportunities for community participation at the Brolga theatre

Community & Culture

30/06/2016 Ongoing

Encourage local dance schools, the Eisteddfod to use the Brolga theatre 30/06/2016 Ongoing

Promote the use of the theatre to schools and community groups for productions and concerts 30/06/2016 Ongoing

Support community musicals and theatre productions 30/06/2016 Ongoing


Status

2.1.2.6 - Facilitate opportunities for community participation at the Hervey Bay Regional Gallery

Community & Culture

30/06/2016 Ongoing

Through community consultation and development of networks, create opportunities for community members to participate in programs, events and activities

30/06/2016 Ongoing

How to Measure

20 JANUARY 2016

302 302


> 30 workshops and activities per year - Gatakers Art space 14

> 30 workshops and activities per year - Hervey Bay Regional Gallery 13


Status

2.1.2.7 - Provide a visual arts programme that engages the local community

Community & Culture

30/06/2016 Ongoing

Develop an engaging and relevant calendar of exhibitions and activities that appeal to the local community

30/06/2016 Ongoing

Implement annual Cultural Services marketing plan 30/06/2016 Ongoing

How to Measure

> 14 exhibitions per year - Hervey Bay Regional Gallery 4

> 30 exhibitions per year - Gatakers Artspace 12

5% increase in visitor numbers to Gatakers Art space per year -21%


Status

2.1.2.8 - Promote and provide opportunities for people from Culturally and Linguistically diverse backgrounds to participate in events that celebrate multiculturism

Community & Culture


Engage with stakeholders to expand interest and support for multicultural programs and events 30/06/2016 In Progress

How to Measure

Number of grant applications received per quarter 13

2.2 - Safeguarding Community & Wellbeing

Strategy: 2.2.1 - Promote the Fraser Coast lifestyle as a balance between work, family, physical and mental wellbeing.


Status

2.2.1.1 - Provide library collections, programs and resources that reflect the community aspirations for lifelong learning and social wellbeing

Community & Culture


20 JANUARY 2016

303 303


Identify areas of population growth in the region and promote library membership, new resources and programs to non-users


Review currency and relevance of collections, current technologies and formats. Identify areas of population growth in the region and promote library membership, new resources and programs to non-users


How to Measure

Number of library loans and renewals per quarter 189,832

Number of new library memberships per quarter 2,016


Status

2.2.1.2 - Support sport, recreation and community organisations to deliver active and healthy lifestyle programs to encourage and foster community wellbeing

Community & Culture


Deliver governance workshops to sport, recreation and community organisations to build community capacity


How to Measure

Number of workshops per year 1


Status

2.2.1.3 - Support community organisations to deliver programs to encourage and foster community wellbeing

Community & Culture


Continue to engage and promote the Fraser Coast Community Sector Groupsite 30/06/2016 Ongoing

How to Measure

Number of Fraser Coast Community Services Sector members per quarter 25

Number of Youth and Community Group Rounds per quarter 0

2.3 - Cultural Diversity

Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.

20 JANUARY 2016

304 304



Status

2.3.1.6 - Portside Museum Display Refurbishment Community & Culture


Refurbish museums displays to improve experience and broaden appeal including links to Australian curriculum


How to Measure

> 10 school visits per year 20

> 2 heritage events conducted per year 0


Status

2.3.1.7 - Build to a significant collection the local history resources in the libraries

Community & Culture


Continue to collect and digitise photographic and special collections and catalogue for access 30/06/2016 In Progress

How to Measure

Number of new local history resources per quarter 62

2.4 - Embracing & Celebrating Creative Arts

Strategy: 2.4.1 - Festivals, events and the arts are celebrated across the region


Status

2.4.1.2 - Develop arts and cultural events that encourage participation by the local community Community & Culture

30/06/2016 Ongoing

Develop an engaging and relevant calendar of events activities that appeal to the local community 30/06/2016 Ongoing

Provide opportunities for local talent to perform or exhibit live to a local audience 30/06/2016 Ongoing

How to Measure

> 10 Gatakers by Night events per year 2

> 6 Arts and Cultural events per year 1

20 JANUARY 2016

305 305



Status

2.4.1.3 - Provide opportunities for young people to participate in events that celebrate youth culture

Community & Culture


Implement and support various programs and events including the Community Services Expo & Naidoc Activities, Fraser Coast Ambassadors, Youth Week activities, Youth leadership forum, Youth and Community Development Grants


How to Measure

10 activities supported in the community that celebrate youth culture per year 7

3.5 - Strengthening & Broadening Tourism Opportunities

Strategy: 3.5.1 - Promote the diversity and natural attractions of the region


Status

3.5.1.1 - Coordinate regional arts and cultural marketing program Community & Culture

30/06/2016 Ongoing

Implement Our Fraser Coast marketing campaign 30/06/2016 Ongoing

How to Measure

10% increase to Our Fraser Coast Facebook activity per year 10%

10% increase to ourfrasercoast.com.au website visitation per year -3%

2 Fraser Coast Scene publications per year 0

Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region


Status

3.5.2.1 - Implement Portside Heritage Gateway Plan Community & Culture


Develop and coordinate heritage tourism experiences 30/06/2016 Ongoing

How to Measure

20 JANUARY 2016

306 306


> 30 heritage tours conducted per year 107

5% increase in Portside Heritage Gateway Passes sold per year -10%

5% increase in visitor numbers to Portside museums per year -40%

5% increase in walking tour numbers per year -21%

6.5 - Spaces for Everyone

Strategy: 6.5.1 - Provide outdoor places, spaces and corridors for the safe enjoyment of people at all stages of life


Status

6.5.1.1 - Continue to plan for outdoor spaces for residents and tourists alike, such as the Maryborough Rail Trail, etc

Community & Culture


Continue to progress planning initiatives and seek external funding 30/06/2016 In Progress

Community & Development

3.0 - Our Economy 1.1 - Engaging Communities



Status

1.1.1.1 - Monitor responsiveness to the community's enquiries across the directorate Community & Development


How to Measure

Number of Action Requests closed within 30 days per quarter 2,714

Number of Action Requests per quarter 3,432

2.3 - Cultural Diversity

Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.

20 JANUARY 2016

307 307



Status

2.3.1.1 - Participate in negotiations with all claimant groups who register Native Title Claims Community & Development



Status

2.3.1.2 - Review existing procedures for native title, cultural heritage and continue to monitor as a cross-Directorate project and update procedures as required



3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.1 - Encourage sustainable economic growth while being environmentally responsible.


Status

3.1.1.1 - Implement BBRC Program in accordance with Funding Agreement Community & Development


How to Measure

Number of grants achieved per quarter 34

3.3 - Developing Skills & Promoting Education

Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.


Status

3.3.1.1 - Work with the University and Education Institutions to develop the Education Precinct Community & Development


6.2 - Create Vibrant City Centres & Civic Precincts

Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts

20 JANUARY 2016

308 308



Status

6.2.1.1 - Support enhancement of the Urangan Boat Harbour Precinct Community & Development



Status

6.2.1.2 - Implementation of the Urangan Boat Harbour Master Plan into the Fraser Coast Planning Scheme



Development & Planning

6.0 - Our Places and Spaces 3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful


Status

3.1.2.1 - Provide effective Development Assessment Services by providing town planning advice, direct point of contact and exemplary assessment time frames as an incentive for major development projects and employment generating developments

Development & Planning


Development Application Assessment and process review 01/02/2016 In Progress

Monitor and report statistics for counter enquiries, in relation to major developments 30/06/2016 In Progress

Presentation of updates and information to Development Industry Forums and UDIA Committee Meetings 30/06/2016 In Progress

How to Measure

100% compliance assessments decided within statutory time frames 86%

100% compliance with the Departmental Client Manager Protocol 100%

100% Concurrence agency assessments decided within statutory time frames 100%

100% infrastructure charge notices are issued for developments that generate additional demand on the trunk network within statutory time frames

100%

80% applications decided within statutory time frames 73%

85% Request to change decided within statutory time frames 72%

95% Acknowledgement notices issued within statutory time frames 85%

20 JANUARY 2016

309 309


95% Information requests issued within statutory time frames 52%

3.2 - Growing Local Jobs

Strategy: 3.2.1 - Business, industries and the community supporting each other within the region to sustain the local economy and stimulate local employment


Status

3.2.1.1 - Provide information to Business/Community on development related matters Development & Planning


Collect and monitor statistics on application assessments and enquiry response times 30/06/2016 In Progress

Ongoing consultation and workshop participation with UDIA 30/06/2016 In Progress

How to Measure

70 Counter enquiries are satisfactorily processed per quarter 154

6.3 - Management Settlement/Development Patterns & Density

Strategy: 6.3.1 - Manage and accommodate growth in the region by developing a planning framework that protects and enhances character and heritage.


Status

6.3.1.1 - Administer and Review the Fraser Coast Planning Scheme Development & Planning


Develop a local area plan to guide the creation of work leisure and living precinct in and around the establishing medical precinct at Nissen Street


Develop and implement Local Government Infrastructure Plan in Consultation with Infrastructure Services department


Develop and Implement the Pialba City Centre place Plan 30/06/2016 In Progress

Develop and Implement the Urangan South Structure plan 30/06/2016 In Progress

Development and implementation of Urangan Boat Harbour Amendments 31/12/2015 In Progress

Implement the strategies and provisions of the planning scheme relevant to the assessment and management of character and heritage places on the Fraser Coast


Maintain the Fraser Coast Planning Scheme in a manner consistent with State Legislation 30/06/2016 In Progress

20 JANUARY 2016

310 310






Status

1.3.2.1 - Monitor expenditure to ensure that all operational and capital projects are managed effectively and that assets are adequately recorded and captured



Ensure all newly created assets are entered into assets register 30/06/2016 Ongoing

Ensure that all constructed existing assets are captured 30/06/2016 Ongoing

How to Measure

> 90% expenditure of Capital Program delivered by end of May 2016 85%

> 90% expenditure of Operational Program delivered by end of May 2016 85%


Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities


Status

2.2.2.1 - Undertake planning, maintenance and management activities that are responsive to community and legislative needs and provide community safety and value for money



Construct and maintain strategic fire management infrastructure (Fire trails, breaks, APZ's etc.) 30/06/2016 Ongoing

Develop & monitor service level agreements for identified high priority Open Space land 30/06/2016 In Progress

Develop approved fire management plans for areas of medium / high Bushfire risk 30/06/2016 In Progress

Ensure that all Open Space land is maintained to a high visual standard as resources allow 30/06/2016 Not Started

Implement agreed service level plans for identified high priority Open Space land 30/06/2016 Not Started

Provide consent and support to QFRS / RFB to undertake prescribed HR burns on OS&E estate 30/06/2016 Ongoing

20 JANUARY 2016

311 311


Provide operational support for QFRS / RFB for emergency fire activities on OS&E estate 30/06/2016 In Progress

How to Measure

90% of complaints responded to within agreed timeframes. 68%

Number of successful inspections on parcels per quarter 100


Strategy: 4.5.3 - High value land is managed


Status

4.5.3.1 - Demonstrate environmental leadership in the management, conservation and/or development of Council owned lands through the review of existing Land Management Plans / development of operational plans.




Status

4.5.3.2 - Provide environmental advice to Council / community on a range of issues including flying fox management


30/06/2016 Ongoing

Strategy: 4.5.4 - Encourage industry to implement strategies and technologies that consider sustainable use of natural assets.


Status

4.5.4.1 - Engage effectively with the FCRC community to ensure that community groups are supported and that environmental education programs are delivered and outcomes achieved



Develop restoration / regeneration plans for natural areas as required 30/06/2016 Not Started

Increase educational aspects of CEP through signage and material 30/06/2016 In Progress

Increase public awareness of CEP through community events and newsletters 30/06/2016 In Progress

Investigate opportunities for expansion of the role of the community nursery through development of a Business Plan


Investigate potential to expand groups within resource capabilities 30/06/2016 In Progress

20 JANUARY 2016

312 312


Maintain support of current CEP groups through training and attendance at meetings 30/06/2016 In Progress

Review CMP and develop a 5 year implementation plan for Maryborough Queen's Park Botanic gardens 30/06/2016 Not Started

Review existing Land Management Plans to develop operational plans 30/06/2016 In Progress

Undertake half yearly review of satisfaction levels of Community Environment Program groups 30/06/2016 In Progress

Undertake minimum of 3 major events within scope of plan (eg. World Env. Day, National Tree Day) 30/06/2016 In Progress

How to Measure

Number of regeneration/restoration plans completed per quarter 2

6.4 - Considered Design and Environmentally Responsive Built Form

Strategy: 6.4.1 - Design urban settlement patterns which are consolidated around existing centres with small dispersed rural and coastal communities.


Status

6.4.1.1 - Design and construct facilities in line with approved industry and Australian Standards and monitor to ensure facilities are responsive to community demands


30/06/2016 Ongoing

Design and construct inclusive play / recreation spaces 30/06/2016 Not Started

Develop infrastructure in line with approved Plans of Management and community demand 30/06/2016 Not Started

Monitor usage patterns and report trends / issues 30/06/2016 Not Started

Undertake visitor surveys to determine level of user satisfaction. 30/06/2015 Ongoing

Regulatory Services


Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous


Status

1.3.3.1 - We will ensure that all State and Local laws are enforced in a transparent and equitable way

Regulatory Services


20 JANUARY 2016

313 313


Enhancement of emobile technology to all of the Regulatory Services Team 30/06/2016 In Progress

Ensure that all Planning Compliance complaints are dealt with within timeframes and legal action initiated in line with enforcement protocols


Review Local Laws as required 30/06/2016 In Progress

Undertake door knock program to raise the profile of animal registration 30/06/2015 In Progress

How to Measure

100% Commercial & Domestic Plumbing Applications approved – other than sewered properties – within 20 days 86%

100% Commercial Plumbing Applications approved - sewered properties - within 20 days 92%

100% Domestic Plumbing Applications approved – sewered properties – within 2 days 61%

Number of Animal infringement notices issued per quarter 19

Number of Building & Plumbing CRM's received per quarter 731

Number of current cats and dogs registered as at last day of quarter 22,669

Number of overgrown allotment notices issued per quarter 137

Number of Parking infringement notices issued per quarter 711

Number of Plumbing Certification Inspections carried out per quarter 763

Number of Wandering Animal CRM's per quarter 142




Status

2.2.2.1 - Monitor the area for the potential presence of aedes aegypti mosquito

Regulatory Services


Undertake an Ovi trap surveillance program in Jan /Feb 2016 30/06/2016 In Progress

How to Measure

Number of OVI traps set per quarter 0

20 JANUARY 2016

314 314



Status

2.2.2.2 - Undertake routine surveillance for standard vector borne mosquitoes

Regulatory Services


Undertake a weekly trapping program for mosquito identification and number count from Oct to Mar 2016 30/06/2016 In Progress

How to Measure

Number of Light traps set per quarter 28


Status

2.2.2.3 - Undertake promotional activities with the public to promote responsible pet ownership

Regulatory Services


Participate in at least 3 Animal Education functions per year 30/06/2016 In Progress

Undertake at least 10 school visits per year to promote responsible animal ownership 30/06/2016 In Progress

Undertake at least 2 pet walks per month 30/06/2016 In Progress

How to Measure

Number of attendees at monthly pet walks per quarter 0

Number of attendees at school visits per quarter 70

Number of school visits per quarter 1


Status

2.2.2.4 - Ensure all food businesses are licenced and meet the minimum standards of the Food Act

Regulatory Services


All food premises inspected yearly 30/06/2016 In Progress

Conduct food safety supervisor training 30/06/2016 In Progress

Undertake community food safety education sessions monthly 30/06/2016 In Progress

How to Measure

Number of attendees at community food safety education sessions per quarter 0

20 JANUARY 2016

315 315


Number of food premises inspected per quarter 137

Number of food safety supervisor training sessions held per quarter 0


Status

2.2.2.5 - Ensure all complaints regarding building safety including pool safety are responded to and action taken to resolve any issues

Regulatory Services


Action is initiated within 10 working days of receiving a CRM 30/06/2016 In Progress


Status

2.2.2.6 - Commence implementation of Scores on Doors program

Regulatory Services


Progress the consultation with food business licencees for release in July 2016 30/06/2016 In Progress

How to Measure

Number of Food Businesses consulted per quarter 0


Status

2.2.2.7 - Immunisation Program Regulatory Services


Implement the Immunisation Program on behalf of Queensland Health 30/06/2016 In Progress

How to Measure

Number of babies vaccinated during the quarter 238

Number of school children vaccinated during school programs per quarter 627


Status

2.2.2.8 - Health Licences Regulatory Services


20 JANUARY 2016

316 316


All health licences inspected yearly 30/06/2016 In Progress

How to Measure

Number of health licence inspections per quarter 140

3.2 - Growing Local Jobs

Strategy: 3.2.1 - Business, industries and the community supporting each other within the region to sustain the local economy and stimulate local employment


Status

3.2.1.1 - Continue to grow the certification service offered by Council Regulatory Services


Continued yearly growth in application income 30/06/2016 Ongoing

4.1 - Protecting, Restoring & Enhancing the Environment

Strategy: 4.1.1 - Develop, implement and manage strategies to protect the natural environment of the area


Status

4.1.1.1 - Continue to control declared weeds and animals on Council controlled land

Regulatory Services


How to Measure

Kilometres of road treated for declared weeds per quarter 840

Number of parcels of land surveyed for plant and animal pests per quarter 628


Status

4.1.1.2 - Surveys undertaken of private land to establish the presence of declared pests

Regulatory Services


Development and implementation of Annual Pest Management Plan 30/06/2016 In Progress

How to Measure

20 JANUARY 2016

317 317


Number pig traps, fox traps, wild dog traps & feral cat traps set per quarter 42


Status

4.1.1.3 - Development sites to be monitored to ensure that the stormwater system and thus our rivers, waterways and beaches are protected from sedimentation run off

Regulatory Services


Surveillance program to be undertaken on ongoing basis - response to CRMs in line with Council protocols 30/06/2016 In Progress

How to Measure

Number of sites sampled per quarter 15


Status

4.1.1.4 - Conduct a variety of Community Education Sessions on Pest Plants and Animals throughout the Region

Regulatory Services


How to Measure

Number of attendees at education sessions per quarter 240

Number of education sessions held per quarter 2

Business Operations




Status

1.1.2.1 - Maintain policies to ensure efficient use of resources and compliance with legislative requirements

Business Operations



Status

20 JANUARY 2016

318 318


1.1.2.2 - Develop and maintain site based management plans for all waste sites Business Operations


4.2 - Maintaining Unique Biodiversity

Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region


Status

4.2.1.1 - Implement actions within endorsed Waste Management Strategy Business Operations


Implement actions within Aramara Landfill Closure Plan 30/06/2016 Completed

Implement actions within Boonooroo Landfill Closure Plan 30/06/2016 In Progress

Implement actions within Granville Landfill Closure Plan 30/06/2016 In Progress

Implement actions within Tinana Landfill Closure Plan 30/06/2016 In Progress

4.4 - Mainstreaming Environmentally Sustainable Choices

Strategy: 4.4.1 - Educate people of the Fraser Coast to take personal responsibility for creating a sustainable lifestyle incorporating the principles of reduce, reuse and recycle.


Status

4.4.1.5 - Implement waste reporting and audit systems Business Operations


Conduct waste education programs and tours for schools 30/06/2016 Completed

Submit monthly legislative reports to relevant agencies 30/06/2016 In Progress

How to Measure

100% compliance with waste statutory requirements 100%

20 JANUARY 2016

319 319



5.0 - Our Movement & Access 5.2 - Road Networks

Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement


Status

5.2.1.1 - Deliver capital works program consistent with endorsed LTFP Infrastructure Delivery


How to Measure

85% of Capital Works expenditure including commitments spent 45%


5.0 - Our Movement & Access 1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Review and update asset management plans to provide direction for future growth and control the impact of growth on infrastructure maintenance expenditure



How to Measure

25% asset management plans reviewed 0


Status

1.3.2.2 - Review spatial data for engineering assets Infrastructure Planning


How to Measure

95% completion and accuracy of asset types reviewed. 75%

20 JANUARY 2016

320 320



Status

1.3.2.3 - Review and update Coastal Asset Management System (CAMS)



How to Measure

Develop revised maintenance schedule for 100% of coastal assets 50%


Status

1.3.2.6 - Review forward works program and revise scope of works and estimates for the next 3 years


30/06/2016 Ongoing

How to Measure

100% review of next 3 years' of scope of works and estimates. 75%


Status

1.3.2.7 - Prepare and lodge applications for funding from the State and Federal governments Infrastructure Planning

30/06/2016 Ongoing

How to Measure

Prepare and lodge a minimum of four (4) funding applications per year 4


Status

1.3.2.9 - Incorporate full life-cycle cost analysis when evaluating infrastructure investment decisions


30/06/2016 Ongoing

4.2 - Maintaining Unique Biodiversity

Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region

20 JANUARY 2016

321 321



Status

4.2.1.1 - Implement strategy to manage and respond to erosion threats and identifies sustainable solutions


30/06/2016 Ongoing

Implement coastal protection works between Torquay Boat Ramp to and including, Ron Beaton Park 30/06/2016 Not Started

How to Measure

90% of capital budget allocated and spent on coastal protection works 0


Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines


Status

4.5.1.2 - Develop catchment based water quality management plans Infrastructure Planning

30/06/2016 Ongoing

How to Measure

90% of capital budget allocated and spent on Catchment Management plans 45%


Status

4.5.1.3 - Monitor Catchment Water Quality Infrastructure Planning

30/06/2016 Deferred

5.2 - Road Networks



Status

5.2.1.2 - Implement traffic monitoring program Infrastructure Planning

30/06/2016 Ongoing

20 JANUARY 2016

322 322


5.3 - Public Transport

Strategy: 5.3.1 - Promote & advocate access to a range of public transport services


Status

5.3.1.1 - Implement Bus Stop program for DDA compliance Infrastructure Planning

30/06/2016 Ongoing

How to Measure

85% of bus Stops meeting the Disability Compliance regulation 100%

Design

4.0 - Our Environment 1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Integrate sustainability principles to maximise service life and minimize maintenance/operating costs of assets

Design 30/06/2016 In Progress

4.3 - Ecosystem Services - Accessing & Utilising the Environment

Strategy: 4.3.1 - Walking trails and cycling networks are designed to bring people close to nature


Status

4.3.1.1 - Implement Council's endorsed Walk & Cycle Strategy and LOS through design Design 30/06/2016 In Progress

5.2 - Road Networks


20 JANUARY 2016

323 323



Status

5.2.1.2 - Prepare forward design for following year



Status

5.2.1.3 - Complete designs for current year


Works & Services

2.0 - Our Community 2.2 - Safeguarding Community & Wellbeing



Status

2.2.2.1 - Review and update Maryborough flood management procedures consistent with proposed CBD Flood Protection Works

Works & Services 30/06/2016 Completed

5.2 - Road Networks



Status

5.2.1.1 - Satisfy RMPC 2015/2016 Quality Assurance Requirements Works & Services 30/06/2016 In Progress


Status

5.2.1.2 - TIDS and R2R - Externally funded roadwork programs completed and acquitted Works & Services 30/06/2016 In Progress

20 JANUARY 2016

324 324



Status

5.2.1.3 - Renegotiate RMPC Conditional Agreement 2015/2016 Works & Services 30/06/2016 In Progress


Status

5.2.1.4 - Deliver capital works program consistent with endorsed LTFP Works & Services 30/06/2016 In Progress

Corporate Business

5.0 - Our Movement & Access 1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Manage and maintain low cost housing properties to maximise utilisation and life cycle of the facilities

Corporate Business

30/06/2016 Ongoing

How to Measure

95% occupancy rate in financial year for aged accommodation 99%


Status

1.3.2.2 - Develop Caravan Parks Masterplan and implement Business Enhancement Plan Corporate Business

30/06/2016 Ongoing

How to Measure

% occupancy of Caravan Parks per quarter 45%

Number of visitors to Caravan Parks per quarter 18,606


Status

20 JANUARY 2016

325 325


1.3.2.3 - Manage Strategic Property Portfolio to ensure investment and land banking provides value for money

Corporate Business

30/06/2016 Ongoing

How to Measure

100% of Building Management Plans implemented 25%

90% of surplus properties identified and disposed of or listed for sale 100%


Status

1.3.2.4 - Manage and maintain Council's commercial and community facilities to maximise utilisation and life cycle of the facilities

Corporate Business

30/06/2016 Ongoing

How to Measure

90% occupancy of Commercial and Residential Properties 95%

5.1 - Aeronautical Services

Strategy: 5.1.1 - Provide access and support to flight services


Status

5.1.1.1 - Work with General Aviation stakeholders to enhance business opportunities and increase activity at both Airports

Corporate Business

30/06/2016 Ongoing

How to Measure

Number of meetings with FCAG and attendance at other relevant industry forums per quarter 2

Strategy: 5.1.2 - Develop and manage flight services to develop the region


Status

5.1.2.1 - Attend annual Industry forums and work with Airport industry groups to attract route enhancement and competition by developing opportunities for Regular Public Transport and Charter airlines

Corporate Business

30/06/2016 Ongoing

How to Measure

Number of passenger movements per quarter 44,506

20 JANUARY 2016

326 326


Financial Services




Status

1.1.1.1 - Respond to ratepayer queries in a timely manner Financial Services 30/06/2016 In Progress

How to Measure

Number of property searches processed per quarter 626



Status

1.1.2.1 - Review all financial policies in conjunction with the annual budget process

Financial Services 30/06/2016 Not Started

Asset Management Policy 30/06/2016 Completed

Community Groups Concession Policy 30/06/2016 Not Started

Competitive Neutrality complaints policy 30/06/2016 Not Started

Conservation areas Rates rebate policy 30/06/2016 Not Started

Councillor Discretionary funds policy 30/06/2016 Not Started

Debt Policy 30/06/2016 Not Started

Debt recovery policy developed and adopted 30/06/2016 Not Started

Entertainment policy 30/06/2016 Not Started

Investment Policy 30/06/2016 Not Started

Procurement Policy 30/06/2016 Not Started

Revenue policy 30/06/2016 Not Started

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Revenue statement 30/06/2016 Not Started

Schedule of Rates and Charges 30/06/2016 Not Started


Status

1.1.2.2 - Commercial Property inspections are carried out in accordance with agreed statutory schedule

Financial Services 30/06/2016 In Progress

Commercial Property inspection program is planned and online mapping set up 30/06/2016 In Progress

Commercial Property inspection program is scheduled and completed within targets 30/06/2016 In Progress

How to Measure

Number of Commercial Property inspections per month 45

1.2 - Accountability

Strategy: 1.2.1 - Our Council considers the financial stability of the organisation and recognises the importance of balancing regulation with facilitation.


Status

1.2.1.1 - Develop a long term financial plan based on sound financial principles and consistent with Asset Management Plans which will form the basis of Council's budget


LTFP is presented to Councillors as part of the budget process 30/06/2016 In Progress


Status

1.2.1.2 - Council prepares its budget and annual financial statements in accordance with best practice financial sustainability practices


Annual Budget adopted 30/06/2016 In Progress

Asset end of year timetable developed 31/03/2016 Not Started

Audit timetable developed 29/02/2016 Completed

Presentation of budget to Councillors 30/06/2016 In Progress

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Unqualified Audit Opinion 31/10/2015 Completed

Strategy: 1.2.2 - Evaluate the performance of the organisation through effective measurement and benchmarking


Status

1.2.2.1 - Monitor the performance of Council via the Corporate Key Performance Indicators on the Intranet and included in Executive Reports


How to Measure

100% Corporate Key Performance Indicators are calculated within 14 Days EOM 100%

80% Corporate KPI achieved 84%


Status

1.2.2.2 - Maintain effective financial reports to monitor financial performance that are reporting within 14 days EOM


How to Measure

100% Monthly Council reports are prepared within 14 Days EOM 100%

100% Monthly financial reports are prepared within 14 Days EOM 100%


Status

1.2.2.3 - Prepare full cost pricing budgets and review pricing for Business units

Financial Services 30/04/2016 Completed

Full cost pricing budgets are prepared as part of the Annual budget process 30/04/2016 In Progress

People Development


Strategy: 1.3.1 - Encourage a participative work culture that engenders commitment and professionalism

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Status

1.3.1.2 - Support continuous improvement and support retention strategy

People Development


Capture exit data on exiting employees 30/06/2016 In Progress

How to Measure

< 10% retention and attrition ratio per year 5%


Status

1.3.1.3 - Staff learning and development

People Development


Staff training opportunities in accordance with annual training plan 30/06/2016 In Progress

How to Measure

100% Training program delivered and attended as per training plan 23%


Status

1.3.1.4 - Staff value and promotion of ethical standards of practice

People Development


Undertake employee feedback survey 30/06/2016 In Progress


Status

1.3.1.5 - Talent retention and leadership development

People Development


Implement and manage Leadership Discovery program, workforce and succession planning systems 30/06/2016 In Progress


Status

1.3.1.6 - Review and develop human resource strategies to support work culture People Development


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Staff compliance with policy and procedure 30/06/2016 In Progress

How to Measure

100% exit interviews completed 50%

100% performance appraisals completed 93%


Status

1.3.1.7 - Support a workplace health and safety culture throughout the organisation People Development


How to Measure

10% reduction of days Lost Time Injuries from previous year 73%

100% of MAPS completed 95%

85% Take up usage rate of safety management plan by staff 85%

3.3 - Developing Skills & Promoting Education

Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.


Status

3.3.1.1 - Improve employability skills of job seekers within the community

People Development


Implement and manage Lets Get Fraser Coast Working program 30/06/2016 In Progress

How to Measure

100 participants in Lets Get Fraser Coast Working per year 21




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Status

1.1.2.1 - Reflect high standards of corporate governance including effective approaches to corporate risk management, performance management, and strategy and policy development



Delegations register maintained in accordance with legislative requirements 30/06/2016 In Progress

Development of a Risk Management Plan and Framework 30/06/2016 In Progress

Quarterly review of Risk Register 30/06/2016 In Progress

How to Measure

100% policies reviewed in accordance with timeframes per year 100%


Status

1.1.2.2 - Ensure Council's paper files are managed in a consistent and logical manner Information Management


How to Measure

Number of disposal authorities completed 10


Status

1.1.2.3 - Process RTI applications as per legislative requirements and timeframes Information Management


How to Measure

Number of RTI applications processed per year 6


Status

1.1.2.4 - Develop and maintain a corporate planning framework and associated reports Information Management


Annual Report 2014/15 approved and published 30/11/2015 Completed

Jan - March - quarterly report approved and published 31/05/2016 Not Started

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332 332


July - Sept - quarterly report approved and published 30/11/2015 In Progress

October - December - quarterly report approved and published 28/02/2016 In Progress

Operational Plan 2016/2017 approved and published 30/06/2016 Not Started


Status

1.1.2.5 - Facilitate the Audit Committee to oversee good organisational governance Information Management


Internal audit plan developed with Audit Committee for 2016-17 30/06/2016 Not Started

Quarterly Audit Committee meetings to be convened 30/06/2016 In Progress

How to Measure

95% Audit Committee recommendations actioned 100%

Number of internal audits conducted 2


Status

1.1.2.8 - Review, audit and apply measures to ensure compliance with the Public Records Act whilst enhancing the organisations record capability



Organisational Services




Status

1.1.2.9 - To deliver governance operational projects in a manner that meets organisational needs and is delivered on time and on budget




Status

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1.1.2.10 - Develop and annually review Council Policies to ensure effecient use of resources and compliance with legislative timeframes



1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Develop and review Information Management service level standards that are responsive, effective and affordable



Review IT service level agreement 30/06/2016 Not Started

Review Records service level agreement 30/06/2016 Not Started

How to Measure

80% achievement of GIS service level agreement 91%

80% achievement of IT service level agreement 92%

80% achievement of Records service level agreement 100%

Number of IT service desk calls closed in a quarter 2,328


Status

1.3.2.2 - Update the 3 year rolling Strategic Information Technology Plan Organisational Services



Status

1.3.2.3 - Facilitate the IT Steering Committee to provide cost effect technology whilst support the organisational requirements




Status

1.3.2.4 - To ensure that asset management is embedded thoughout the organisation Organisational Services


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How to Measure

Number of ascon processed per year 100


Status

1.3.2.5 - Ensure the spatial (GIS) needs of the organisation are delivered and improved in a cost effective manner




Status

1.3.2.6 - Ensure that Council's information technology infrastructure is maintained, replaced and improved to meet changing business operational needs, delivered on time and in budget




Status

1.3.2.7 - Implement a client focused and service orientated information technology support area




Status

1.3.2.8 - Ensure that Councils corporate systems are maintained, replaced and continuously improved






Status

2.2.2.1 - Develop and review annually the business continuity and IT disaster recovery plans for the organisation



Review the FCRC Business Continuity Plan 30/06/2016 Not Started

Review the FCRC IT Disaster Recovery Plan 30/06/2016 Not Started

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335 335



Status

2.2.2.2 - Develop, review annually and get approved the Local Disaster Management Plan Organisational Services



Status

2.2.2.3 - Facilitate the Disaster Levy Committee to increase community resilience to a potential threat




Status

2.2.2.4 - Enhance the regions disaster management capabilities and promote community resilience



How to Measure

At least 3 LDMG meetings per year 2

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FEEDBACK If you have any questions in relation to this Progress Report, here’s how to contact us: Write: Office of the Chief Executive Officer Fraser Coast Regional Council P O Box 1943 HERVEY BAY QLD 4655 Web: www.frasercoast.qld.gov.au Email: [email protected] Phone: 1300 79 49 29

www.frasercoast.qld.gov.au

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ITEM NO: ORD 10.9



SUBJECT: APPLICATION FOR DEVELOPMENT PERMIT – RECONFIGURING A LOT – TWO (2) LOTS INTO 87 LOTS – PIALBA BURRUM HEADS ROAD DUNDOWRAN QLD 4655 AND 684 DUNDOWRAN ROAD CRAIGNISH QLD 4655 – TERESINA PTY LTD C/‐ PLANIT CONSULTING PTY LTD

DIRECTORATE: COMMUNITY AND DEVELOPMENT RESPONSIBLE OFFICER: EXECUTIVE MANAGER DEVELOPMENT AND PLANNING ‐ James

Cockburn AUTHOR: PRINCIPAL OFFICER DEVELOPMENT ASSESSMENT ‐ Paul Rice APPLICATION NO: ROL‐153013 DOC NO: 2914221

APPLICATION SUMMARY

PROPOSAL: Reconfiguring a lot – Two (2) lots into 87 lots

APPLICANT: Teresina Pty Ltd C/‐ Planit Consulting Pty Ltd

PROPERTY DESCRIPTION:

Lot 1 RP 906432 Lot 2 RP 906432

ADDRESS: Pialba‐Burrum Heads Road Dundowran QLD 4655 684 Dundowran Road Craignish QLD 4655

SITE AREA: 15.22 hectares, 15.0 hectares

LOCAL PLAN: Eli Waters/Dundowran emerging community local plan area

ZONING: Emerging community zone

OVERLAYS: Acid sulfate soils; Agricultural land; Biodiversity areas, waterways and wetlands; Bushfire hazard; Coastal protection; Extractive resources; Flood hazard; Infrastructure

CURRENT USE: Dwelling house

PROPERLY MADE DATE: 9 March 2015

REFERRAL AGENCIES: State Assessment and Referral Agency (SARA)

PUBLIC SUBMISSIONS: Public Notification was not required

STATUS: Second 20 Business Days of Decision Stage expires on 8 February 2016

SUMMARY:

RECOMMENDATION: Approval, subject to the below recommendation

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1. INTRODUCTION 1.1 Proposal

The application seeks a Development Permit for Reconfiguring a Lot – Two (2) lots into 87 lots in 3 stages. Access is proposed via a new road connection to Dundowran Road on the western boundary. The internal road and lot layout is a regular grid pattern incorporating 85 regular shaped residential lots ranging from 2,034m2 to 5,833m2. The parcels fronting Dundowran Road are 21,807m2 and 35,711m2, being for future private open space uses as intended by the Preliminary Approval and Eli Waters / Dundowran Emerging Community Local Plan.

Refer Attachment 2 ‐ Proposal Plans 1.2 Application History

An application in 2012 sought a Development Permit for a Caravan Park. The applicant subsequently changed the application under section 3.2.9 of the Integrated Planning Act 1997 to provide a better overall development outcome for the site. The applicant subsequently sought a Preliminary Approval under section 3.1.6 of the Integrated Planning Act 1997 for Material Change of Use to establish Detached Dwellings on residential allotments consistent with the Park Residential zone and Open Space purposes (Indoor and Outdoor Recreation). The application involved the endorsement of a zoning plan that reflected the intent for residential and open space land uses, in addition to the adoption of an alternate level of assessment table that allowed for the subdivision of land into 2,000m2 Park Residential lots subject to a Code Assessable development application for a Development Permit for Reconfiguring a Lot. Similarly, the application sought the endorsement of an alternate level of assessment table to allow future indoor and outdoor recreation uses to be established in the proposed Open Space area, subject to the submission of a Code Assessable development application for a Development Permit. This application for Preliminary Approval (513/3‐091206) was approved by Council on 2 October 2013.

1.3 Site Description

The subject site is located on the south west corner of Pialba‐Burrum Heads Rd and Dundowran Rd, Dundowran, properly described as Lots 1 and 2 on RP906432. The site is irregularly shaped and has a total area of 30.22 hectares with a 750 metre frontage to Pialba‐Burrum Heads Rd to the north and 540 metres frontage to Dundowran Rd to the west.

The site has been historically used for agricultural pursuits, including pineapple and cane production. Lot 1 contains a detached dwelling and outbuildings, while Lot 2 is vacant.

The site features a central knoll at an RL of 20 metres AHD, falling to 4 metres in the north east, 8 metres in the south and 6 metres in the northwest. The site contains a stormwater conveyance path along the western boundary that is subject to 1 in 100 year flood inundation. The site is void of any significant vegetation.

Refer Attachment 1 – Locality Map

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2. PLANNING ASSESSMENT 2.1 Overview of Applicable Planning Provisions 2.1.1 State Planning Provisions

State Planning Policy

As per section 2.1 of Part 2 of the Fraser Coast Planning Scheme 2014, the Minister has identified that all relevant aspects of the state planning policy (SPP) are reflected in the planning scheme. Accordingly, pursuant to sections 313(2)(d)(ii), 314(2)(d)(ii) and 316(4)(c)(iii)(B) of the Sustainable Planning Act 2009, assessment against the SPP is not required.

Wide Bay Burnett Regional Plan

As per section 2.2 of Part 2 of the Fraser Coast Planning Scheme 2014, the Minister has identified that the planning scheme, specifically the strategic framework, appropriately advances the Wide Bay Burnett Regional Plan 2001 (WBBRP), as it applies in the planning scheme area. Accordingly, pursuant to sections 313(2)(b), 314(2)(b) and 316(4)(c)(ii) of the Sustainable Planning Act 2009, assessment against the WBBRP is not required.

State Planning Regulatory Provisions

The development is subject to infrastructure charges in accordance with Council’s Adopted Infrastructure Charges Resolution 2015, prepared under the State planning regulatory provisions (adopted charges). An adopted Infrastructure Charges Notice for Stages 1 ‐ 3 will accompany the decision notice.

Applicable codes, laws and policies as per Schedule 5, Sustainable Planning Regulation 2009

There are no applicable codes for the development under Schedule 5 of the Sustainable Planning Regulation 2009.

2.1.2 Local Planning Provisions

The subject application has been assessed against the Fraser Coast Planning Scheme 2014: and Preliminary Approval 513/3‐091206 under section 3.1.6 of the Integrated Planning Act 1997 for Material Change of Use to establish Detached Dwellings on residential allotments consistent with the Park Residential zone and Open Space purposes (Indoor and Outdoor Recreation), as per the table below:


‐ Proposed Zoning Plan Dundowran Park

August 2014

‐ Table of Assessment Categories and Relevant Assessment Criteria – Dundowran Open Space Zone

April 2012

‐ Dundowran Open Space Zone Code April 2012

The tables of assessment identify the proposed development to be Code assessable against the following assessment criteria:

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Eli Waters / Dundowran emerging community local plan code

Low density residential zone code

Reconfiguring a lot Code

Transport and parking Code

Acid sulfate soils overlay code;

Agricultural land overlay code;

Biodiversity areas, waterways and wetlands overlay code;

Bushfire hazard overlay code;

Coastal protection overlay code;

Extractive resources overlay code;

Flood hazard overlay code;

Infrastructure overlay code.

The proposal is considered to comply with the overall outcomes and development principles of the abovementioned codes, with the assessment identifying the issues outlined at section 2.2 below.

2.2 Issues

Stormwater management The applicant has submitted a Conceptual Stormwater Management Plan for the development. These will be refined as part of the Operational works assessment process, to address management of both water quantity and quality. The applicant has proposed to dedicate Lot 900 to Council for public open space / drainage purposes. However, the Preliminary Approval established that any stormwater management functions are maintained in private ownership, incorporating an easement in favour of Council where necessary to convey water from the catchment via existing overland flow paths. As such, the recommendation includes conditions to reflect this outcome. Water Substantial water supply works are required to service the proposed development. It is recommended that the applicant be conditioned to submit a Water Supply Masterplan and Network Analysis, demonstrating that the necessary water infrastructure required to meet the water supply demands, fire flow requirements and alternative feed arrangements for the entire development site can be adequately supplied. Traffic Impact The Department of Transport and Main Roads (DTMR) have identified that the proposed development will have an impact on surrounding roads and intersections. The majority of traffic generated by the development is anticipated to utilise the intersection of Pialba‐Burrum Heads Road and Dundowran Road, via a new access point on Dundowran Road. Ultimately, the Eli Waters / Dundowran Emerging Community Local Plan anticipates connecting Pialba‐Burrum Heads Road and Dundowran Road with a relocated intersection incorporating a roundabout. This intersection upgrade will be required at Stage 2 of the development as part of the DTMR conditions of approval. In order to align with DTMR requirements, it is recommended that the applicant be conditioned to dedicate and construct this road link at Stage 2.

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Landscaping The Landscaping code encourages streetscape landscaping that incorporates shade trees and contributes to the natural landscape character of the local area. It is considered suitable to require street trees within the development, and it is recommended that the applicant be conditioned appropriately. The applicant has been conditioned to provide a detailed Landscape Plan for each stage of the development, prepared in accordance with the Planning scheme policy for development works. Agricultural Land Use Buffers The subject land is bound by agricultural activities. The introduction of residential uses may create an incompatible interface resulting in amenity impacts resulting from noise, dust and the like. To manage this, a condition has been included in the recommendation requiring incorporation of design elements to address the requirements of current State Planning Policy relating to such matters. Wide Bay Burnett Regional Plan The majority of the subject land is mapped as class B agricultural land, being limited crop land, there are potential conflicts with the Agricultural land overlay code, which seeks to protect agricultural land from fragmentation and further development. Notwithstanding the purpose of the agricultural land overlay code, it is noted that the proposed development is consistent with the planned expectations for the site under the strategic framework of the planning scheme. The site is identified as having a preferred land use as Low Density Residential and Major Open Space within the Eli Waters / Dundowran Emerging Community Local Plan Area. Further, the proposal is consistent with the planned expectation for the site in accordance with the Preliminary Approval. The proposal does not conflict with the outcome sought by the Wide Bay Burnett Regional Plan and, as outlined within the regional plan, in the event of any conflicts with a local planning instrument and the regional plan, the regional plan prevails. Advice Notes 1 Prior to the issuance of a Compliance Certificate for the subdivision plan:

(i) All water supply and sewerage works must be completed and connected to Council’s network;

(ii) All stormwater drainage works must be completed; (iii) Electricity and street lighting must be connected; (iv) As‐constructed information of the completed works must be submitted to Council; (v) All required works within the proposed lots must be completed; (vi) All earthworks within private property and open space areas must be completed and

revegetation commenced; (vii) An ‘On Maintenance’ inspection must be undertaken; (viii) A works program detailing all outstanding works and their programmed completion

dates must be submitted to Council. All works are required to be completed within 6 weeks of the date of issue of a Compliance Certificate for the subdivision plan;

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(ix) Any outstanding works must be secured by a bond equal to 125% of the contract value or 150% of a certified estimate.

2 Council accepts no responsibility for the accuracy of the survey information, the design or any information or detail contained in the approved drawings and specifications. The approval is issued with reliance upon the Engineer’s certification and that any aspect of the design not specified by Council policy has been undertaken with due professional diligence to accepted industry standards.

3 Council's approval of the design does not grant approval to enter private property or private

easements to undertake works.

4 This development is subject to Infrastructure Charges. Please refer to the attached charge Notice.

5 Council encourages early contact by customers and clients prior to the preparation and

lodgement of Development Applications. Should you wish to take the opportunity to receive pre‐design and pre‐lodgement advice; please contact Councils Planning and Development Section to make an appointment.

2.3 Planning Scheme Policies The following Planning Scheme Policies are relevant to this application:

Planning Scheme Policy Policy Requirements for Proposed Development

Comments/Assessment

SC6.3 – Planning scheme policy for Development works

All works undertaken as part of the development should be in accordance with this policy.

Can comply – subject to conditions.

SC6.4 – Planning scheme policy for information that the Council may require

Supporting application material can be relied upon to make an informed assessment.

Supporting application material demonstrates the proposal can meet performance outcomes.

3. REFERRALS 3.1 Internal Referrals

Advice was received from the following internal sections/departments:

Internal referral response Recommendation Docs #

Development Engineering Approval subject to conditions No. 3031446

Any significant issues raised in the referral advice have been addressed at section 2.2 of this report.

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3.2 External Referrals

The application was referred to the following State agencies:

State Agency Referral Basis Type Recommendation Docs #

State Assessment and Referral Agency

Schedule 7, Table 2, item 2 of the Sustainable Planning Regulation 2009 – Reconfiguring a lot on land within 25 metres of a State‐controlled road

Concurrence Approval, subject to conditions

3060119

Refer Attachment 3 – Referral Agency Response. Any significant issues raised in the referrals have been addressed at section 2.2 of this report.

4. PUBLIC NOTIFICATION

The application did not require public notification. Subdivision of the site would ordinarily be Impact Assessable in the Emerging community zone. However, the Preliminary Approval documentation has established alternate assessment provisions, enabling Code Assessment of the application to reconfigure the lot.

5. CONCLUSION

The application seeks a Development Permit for Reconfiguring a Lot on land located Pialba‐Burrum Heads Road Dundowran and 684 Dundowran Road Craignish, being Lot 1 RP 906432 Lot 2 RP 906432. In assessing the proposed development, the relevant provisions of the Fraser Coast Planning Scheme 2014, Preliminary Approval 513/3‐091206 and the Sustainable Planning Act 2009, it is considered that the proposal should be approved subject to the following recommendation.

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The recommendation for Development Application ROL‐153013 is as follows: Description of Proposal:

Reconfiguring a Lot – Two (2) lots into 87 lots (in 3 stages)

Decision:

Approved subject to conditions

Details of Approval: The following approvals are given:

Sustainable Planning Regulation 2009, schedule 3 reference

Development Permit Preliminary Approval

Reconfiguring a lot Part 1, table 3, item 1

Approved Plans: The approved plans and/or documents for this development approval are listed in the following table:


Dundowran_POD, Revision 02 Plan of Development 1 October 2015

Dundowran_POD Staging Plan 8 December 2015

Conditions imposed by the assessment manager:

GENERAL

Administrative 1. This approval is subject to the following conditions, which must be met prior to the

commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.

2. Carry out the development in accordance with the Planning Scheme, Planning Scheme Policy SC6.3 (Development Works) and Local Laws.

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3. Meet the costs of all works associated with this development including any necessary

alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.

4. Submit an Operational Works application for each respective stage to Council detailing all

civil engineering site works, earthworks, roadworks and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).

5. Ensure all works associated with this development have been accepted by Council as

being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.

6. Pay any outstanding rates and charges due to Council prior to the issue of a Compliance

Certificate for the subdivision plan relating to each stage. 7. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a

plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐

"I............................. being a cadastral surveyor hereby certify as follows:‐ a. The information contained in this plan is accurate at the time of survey and may be

relied on by Council. b. The distances from the proposed new boundaries of all buildings and structures shown

hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme.

c. All services to the existing dwelling from the reticulation mains are contained wholly within the subject lot.

.............................. (Signature)"

8. Submit a Subdivision Plan Compliance Report and supporting documentation to Council

demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.

9. Lodge a General Performance Bond with Council in accordance with Planning Scheme

Policy SC6.3 (Development works) for the amount of $10,000 prior to the commencement of any building or operational works associated with the development. The General Performance Bond (less any deductions) will be refunded when:

a. works to revert to Council have been accepted ‘On Maintenance’; and b. all building and operational works on the site have been completed and a Final

Certificate (if applicable) has been issued by Council.

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If substantial compliance problems are experienced in any stage of the development, the bond amount may be increased by Council to reflect the conditions of the site. The increased bond must be paid prior to commencement of any subsequent stage.

Lapsing Period

10. This approval lapses 4 years from the date it takes effect in accordance with section 341

of the Sustainable Planning Act 2009 unless the relevant period is extended pursuant to section 383.

Development Staging

11. Staging of the subdivision must be generally in accordance with the approved staging plan

and as per the following table:

Stage Lot Numbers

Stage 1 Lots 1‐3, 36‐56, 87, 900

Stage 2 Lots 4‐13, 32‐35, 57‐80

Stage 3 Lots 14‐31, 81‐86

12. Ensure development occurs in accordance with the above sequence of staging unless otherwise stated in conditions of this approval or as approved in writing by the Assessment Manager.

Separation of Incompatible Uses

13. Submit to Council for approval with the first related operational works application, a

report that demonstrates how the development incorporates design elements to address the requirements of current State Planning Policy and related Guidelines relating to the separation of agricultural and residential land uses, including but not limited to impacts relating to noise, dust, smoke and ash from agricultural activities.

Earthworks

14. Submit to Council as part of the first Operational Works application, a bulk earthworks

plan of the development showing the finished surface levels for the entire development. The earthworks plan must demonstrate the following:

a. drainage discharge arrangements; b. flood immunity provisions; c. site fill extents; d. total earthworks balance including the volume of cut to fill within the site; e. the import and export of material balance; f. details of the source of external fill imported to the site and the proposed transport

route.

Erosion and Sediment Control

15. Submit to Council as part of each Operational Works application, a Site Specific Erosion and Sediment Control Plan. This Plan must be designed in accordance with SC6.3 Planning

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Scheme Policy for Development Works and ‘Best Practice Erosion and Sediment Control’ publication prepared by the International Erosion Control Association (Australasia), 2008.

Environmental Management 16. Submit to Council as part of an Operational Works application, a Construction

Environment Management Plan (CEMP) in accordance with Schedule 6.3 – Planning scheme policy for development works.

Stormwater Management 17. Design and construct internal and external stormwater drainage infrastructure to service

the development. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge. The design of the stormwater system must incorporate Water Sensitive Urban Design (WSUD) techniques in accordance with Council’s Water Sensitive Urban Design Guidelines, October 2011 and be generally in accordance with the approved Site Based Stormwater Management Plan titled ‘Site Based Stormwater Management Plan, YC 0494, prepared by Sedgman Yeats, January 2015.

18. Design the stormwater drainage such that no restriction to existing or developed

stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Planning Scheme Policy SC6.3 (Development Works).

19. Construct all stormwater management structures, including underground pipes, open

drains, inter‐allotment drainage and detention basins in accordance with a design approved by Council. The design must comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.

20. Submit to Council as part of the first Operational Works application and prior to the

commencement of works being carried out on the site, a final and detailed ‘Site Specific Stormwater Management Plan’ (SSSMP). The SSSMP must include the detailed design and layout of all essential stormwater drainage systems and stormwater quality management systems for each stage of the development and any interim works for each stage.

Note: The designs of stormwater drainage and quality management systems must comply with

Council’s Policies and the Queensland Urban Drainage Manual as adopted by Council and must be undertaken and/or supervised and duly certified by a Registered Professional Engineer of Queensland (RPEQ).

21. Maintain under private ownership any proposed stormwater management treatments as

common property subject to any related Body Corporate’s Community Management Statement for registration on the Certificate of Title relating to all parcels associated with the stormwater management. To be clear, proposed Lot 900 shall remain in private ownership. To this end, dedication of this parcel for public open space and/or drainage purposes will not be accepted.

Granting Easements 22. Grant the following easements, as part of the registration of the survey plan where

required:

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a. Easements for access that may be required over interim vehicle turn around facilities as part of development staging;

b. Easements for inter‐allotment drainage, underground drainage and overland flow purposes as may be required, in favour of Fraser Coast Regional Council including any requirements for development staging;

c. Easements for electricity as may be required by the electricity service provider to service the development;

d. Easements for telecommunications as may be required by the telecommunications service provider to service the development.

Flood Immunity

23. Submit to Council for approval, as part of the first application for Operational Works, a

hydraulic report that determines the amount of fill required to ensure all new allotments are protected from flood inundation associated with the 100 year ARI flood event.

24. Carry out filling works to provide appropriate flood immunity to all new allotments. 25. Submit documentation, prior to the issuance of a Compliance Certificate for the

subdivision plan, from a Registered Professional Engineer of Queensland (RPEQ) which certifies that each completed allotment will achieve flood immunity in accordance with SC6.3 Planning Scheme Policy for Development Works.

Roadworks

26. Submit to Council as part of an Operational Works application, design details of all

proposed new roads and roadworks to be undertaken in accordance with the Planning Scheme, including: a. Construct the entrance road from Lot 1 to Dundowran Road to an Urban Minor

Collector standard, with associated road pavement widening to accommodate a HRV as part of Stage 1.

b. Construct all other new roads to an Urban Access street standard, with associated road pavement widening to accommodate a HRV for each respective stage.

c. Provide a sealed temporary cul‐de‐sac turning facility at the termination of the road works within the road reserve at any intermediate stage.

d. Provide localised road reserve and pavement widening to accommodate a bus pick up and set down facility on the entrance Road 1 between Dundowran Road and Lot 1;

e. Construct a bus pick up and set down facility on the entrance Road 1 between Dundowran Road and Lot 1 to a design approved by the Assessment Manager.

27. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord truncations

at the intersections of all existing and proposed streets.

28. Undertake the following external roadworks in accordance with the Planning Scheme:

a. Construct the intersection of Dundowran Road and the entrance road to in accordance with the requirements of Austroads. Provide a BAR/BAL (Austroads) facility as a minimum standard.

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29. Dedicate as new road, the corner truncations and any additional localised widening to accommodate traffic facilities such as roundabouts and turn lanes as may be required generally in accordance with the approved layout plans, including the following:

a. Road 1 – Minor Collector ‐ 17 metres wide with minimum 7.5 metre wide pavement; b. Road 2 – Minor Collector ‐ 17 metres wide with minimum 7.5 metre wide pavement; c. Roads 3, 4, 5 – Access Street ‐ 15 metres wide with minimum 5.5 metre wide

pavement. 30. Provide turnaround facilities for refuse vehicles at the temporary ends of new roads in

accordance with Planning Scheme Policy SC6.3 (Development works) or as otherwise approved by The Assessment Manager, at each stage of the Development. These facilities must be provided with easements for public access until such time as a permanent public road is dedicated.

31. Prior to the issuing of a Compliance Certificate for the 26th lot, dedicate as new road a 24 metre wide reserve to form a new link between Pialba‐Burrum Heads Road and Dundowran Road on an alignment generally in accordance with Drawing No. DUNDOWRAN_POD, Revision 01 prepared by Planit Consulting and dated 25 February 2015 and to the satisfaction of the Department of Transport and Main Roads.

32. Prior to the issuing of a Compliance Certificate for the 26th lot, construct the new link road between Pialba‐Burrum Heads Road and Dundowran Road to a Major Collector standard.

Vehicular Access 33. Ensure that no direct vehicle access is provided to any lot from Pialba‐Burrum Heads

Road or Dundowran Road unless approved in writing by the Assessment Manager and the Department of Transport and Main Roads.

Location of Services and Structures 34. Relocate all services and structures as required to ensure that they are not contained

within any other allotment unless ownership rights have been granted by way of an easement.

Water Supply 35. Submit to Council as part of an Operational Works application, a Water Supply

Masterplan and Network Analysis report demonstrating the necessary water infrastructure to meet the water supply demands, fire flow requirements and alternative feed arrangements and any interim measures for staged works for the development site. The developer must consult directly with Council and Wide Bay Water Corporation (WBWC) in regard to water supply for this development.

36. Construct a reticulated water supply system to serve each lot in the development and

all external water supply works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Water Supply Code of Australia, WSA 03‐2011 published by the Water Services Association of Australia and the Planning Scheme.

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37. Provide a DN150 water main from the existing DN150 main in Lower Mountain Road to the entrance to the development on Dundowran Rd (approximate length 940m).

38. Provide an alternate feed (normally closed) from the existing 250mm main in Dundowran Rd and connected to the proposed 150mm main in Dundowran Road. The location of this interconnector shall be at the entrance of the proposed development. A boundary valve installation (valve‐hyd‐valve) shall be installed on the interconnection.

39. Connect the proposed development to the water supply system prior to the issuing of the first related Compliance Permit for the Plan of Subdivision or commencement of the use, whichever occurs first, and in accordance with any requirements from WBWC.

Wastewater Treatment

40. Provide for the treatment and disposal of wastewater by the installation of a

compliant on‐site wastewater management system on each lot in conjunction with the erection of a dwelling, in accordance with the Queensland Plumbing and Wastewater Code.

Landscaping 41. Submit to Council for approval, as part of the first Operational works application, a

detailed Landscape plan, generally in accordance with the Dundowran Park Landscape Intent Plan (Rev. 06) prepared by Planit Consulting and dated June 2013. Landscape Plans must include but not be limited to the following detail: (i) Identification of existing trees to be retained;

(ii) A plan and schedule of all proposed trees, shrubs and ground covers which

identifies: a. the location and size at maturity of all plants; b. the botanical names of all plants; c. a mixture of shrubs and substantial trees with the inclusion of

enhancement, buffering and amenity planting; and d. L ow maintenance plantings that incorporate at least 70% local endemic

species in accordance with the Fraser Coast Planting Guide which forms part of SC6.3 Planning scheme policy for development works.

(iii) Street tree plantings in accordance with the Planning scheme policy for

development works;

(iv) Details of streetscape, street lighting, entrance statement and other improvements to be carried out within the site or the adjoining footpath/road areas. The design or brand names of proposed street furniture must be specified;

(v) Incorporation of Crime Prevention through Environmental Design (CPTED)

principles;

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(vi) Incorporation of Water Sensitive Urban Design (WSUD) principles in accordance with Council’s Water Sensitive Urban Design Guidelines October 2011 to ensure appropriate uptake of nutrients and minimise water consumption;

(vii) Measures to ensure that the planted trees will be retained and managed to

allow growth of the trees to mature size;

(viii) The location of proposed services including stormwater pits and pipes, sewerage and water lines and electricity lines for comparison with plant locations;

(ix) Horticultural specification to successfully establish and ensure a quality

landscape product such as imported soil quality, staking and planting techniques of advanced stock, reference to Australian Standards where applicable, fertiliser type and application, turf‐laying detail, garden bed preparation techniques, minimum soil depths, plant quality details and proposed maintenance regime for establishment (usually 3 months); and

(x) Hardscape details proposed including hard edging specification, raised planter

construction details, paving types and details, external and internal fencing types and heights and key spot levels.

When approved, such plans will form part of the approved plans under this development approval.

42. Complete landscaping in accordance with the approved landscape plans prior to

requesting a Certificate of Compliance for the Subdivision Plan relating to each stage. Any trees that have died or are considered to be in a deteriorating state 12 months after planting are to be replaced and maintained for a further 12 months. All landscape planting must be retained in perpetuity to the satisfaction of Council.

43. Undertake streetscape works including the planting of street trees in accordance with

the approved Landscaping Plans. Such street trees must have a minimum height of two (2) metres at the time of planting. Any street trees that have died or are considered by Council to be in a deteriorating state 6 months after planting are to be replaced and maintained for a further 12 months.

Telecommunications

44. Enter into an agreement with a licensed telecommunication provider to ensure that a

telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.

Electricity

45. Submit to Council as part of an Operational Works application an Electricity Reticulation Plan for underground electricity including provision for street lights to serve each lot in the subdivision and the whole of the development. The electricity

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reticulation must be designed and constructed to comply with all requirements of the approved supplier.

46. Enter into an agreement with an approved electricity provider, prior to issue of a

Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply from the electricity provider as evidence of such an agreement, along with any associated bonding arrangements, to Council prior to issue of a Compliance Certificate for the subdivision plan.

Street Lighting

47. Submit to Council as part of an Operational Works application, a Street Lighting Plan.

48. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and, either: a. a capital contribution to meet the full cost of the installation of street lighting

has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been made

for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the power

reticulation of the subdivision.

Street Names and Signage

49. Submit to Council as part of the first Operational Works application, details of proposed new street names for the new road/s to be opened. Provide a list of three (3) proposed street names and the corresponding name meaning. If a theme is considered appropriate, an explanation of the theme must be submitted at the same time. Council reserves the right to accept any or none of the proposed names.

50. Install street name signs on all roads being constructed. Street name signs must be in

accordance with Council’s standard drawing FC‐260‐01.

51. Where provided, install any estate entry signage and other estate/directional signage throughout the development utilising vandal and graffiti‐proof materials and finishes to the approval of the Executive Manager of Development Assessment. The graffiti‐proofing must be maintained by the developer until the development is accepted ‘off maintenance’ by Council. During the maintenance period any graffiti on the subject wall/fence must be removed by the developer within 48 hours.

ATTACHMENTS:

1. Locality Map 2. Proposal Plans 3. Referral Agency Response

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Fraser Coast Regional Council Locality Plan ROL-153013

Lot 1 & 2 RP906432

Fraser Coast Regional Council Map Zoom: 2.507 km PO Box 1943 Map Scale: 1:12,690 Hervey Bay Qld 4655 Created on: Wednesday, 16 December 2015 By: Exponare -

Planning

Telephone 1300 79 49 29

© Fraser Coast Regional Council Apart from any use permitted under the Copyright Act 1968 (Commonwealth), no part may be reproduced by any process without prior written permission obtained from the Fraser Coast Regional Council. Requests and enquiries concerning reproduction and rights should be directed to the Chief Executive Officer, Fraser Coast Regional Council, PO Box 1943, Hervey Bay, Qld 4655. Fraser Coast Regional Council, its employees and servants do not warrant or make any representations regarding the use, or results of use of the information contained herein as to its correctness, accuracy, currency or otherwise. Fraser Coast Regional Council, its employees and servants expressly disclaim all liability or responsibility to any person using the information or advice contained herein.

ORD 10.9 - ATTACHMENT 1 Locality Map

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ORD 10.9 - ATTACHMENT 2 Proposal Plans

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Wide Bay - Burnett Region

Level 1, 7 Takalvan Street

PO Box 979

Bundaberg QLD 4670

Our reference: SDA-0315-019227

Your reference: ROL-153013

3 December 2015

Chief Executive Officer

Fraser Coast Regional Council

PO Box 1943

HERVEY BAY QLD 4655

Dear Ms Desmond

Concurrence agency response—with conditionsPialba Burrum Heads Dundowran and 684 Pialba Burrum Heads Craignish

Lot 1 and 2 on RP906432(Given under section 285 of the Sustainable Planning Act 2009)

The referral agency material for the development application described below was received by the

Department of Infrastructure, Local Government and Planning under section 272 of the

Sustainable Planning Act 2009 on 8 April 2015.

Applicant details

Applicant name: Teresina Pty Ltd

Applicant contact details: C/- Planit Consulting Pty Ltd PO Box 206

Nobby Beach QLD 4218

[email protected]

Site details

Street address: Pialba Burrum Heads Dundowran and 684 Pialba Burrum

Heads - Craignish

Lot on plan: Lot 1 and 2 RP906432

Local government area: Fraser Coast Regional Council

Application details

Proposed development: Development Permit – Reconfiguring a Lot – 2 lots into 87 lots

ORD 10.9 - ATTACHMENT 3 Referral Agency Response

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Department of Infrastructure, Local Government and Planning Page 2

Aspects of development and type of approval being sought

Nature of Development

Approval Type

Brief Proposal of Description

Level of Assessment

Reconfiguring a Lot

Development permit

2 into 87 lot division Code Assessment

Referral triggers

The development application was referred to the department under the following

provisions of the Sustainable Planning Regulation 2009:

Referral trigger Schedule 7, Table 2, Item 2—State-controlled road

ConditionsUnder section 287(1)(a) of the Sustainable Planning Act 2009, the conditions set out in

Attachment 1 must be attached to any development approval.

Reasons for decision to impose conditionsUnder section 289(1) of the Sustainable Planning Act 2009, the department must set out the

reasons for the decision to impose conditions. These reasons are set out in Attachment 2.

Further adviceUnder section 287(6) of the Sustainable Planning Act 2009, the department offers advice

about the application to the assessment manager—see Attachment 3.

A copy of this response has been sent to the applicant for their information.

For further information, please contact Shelley Jackson, Senior Planning Officer, SARA Wide Bay

Burnett on 4122 0407, or email [email protected] who will be pleased to assist.

Yours sincerely

Michelle Riley

Manager (Planning)

cc: Teresina Pty Ltd, [email protected]: Attachment 1—Conditions to be imposed

Attachment 2—Reasons for decision to impose conditionsAttachment 3—Further advice

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Attachment 1—Conditions to be imposed

No. Conditions Condition timing

Reconfiguration of a Lot

State-controlled road—Pursuant to section 255D of the Sustainable Planning Act 2009, the chief executive administering the Act nominates the Director-General of the Department of Transport and Main Roads to be the assessing authority for the development to which this development approval relates for the administration and enforcement of any matter relating to the following condition(s):

State-controlled road network impact mitigation

1. (a) Road works comprising a single lane roundabout, with a minimum island diameter of 44m, for which approval under Section 33 of the Transport Infrastructure Act 1994 must be obtained, must be provided and located about 185m east of the existing Pialba – Burrum Heads Road/Ansons Road/Dundowran Road intersection.

(b) Design and construct a new road to facilitate access between Dundowran Road and the road works described in Condition 1(a) must satisfy the requirements of the Fraser Coast Regional Council.

(c) The road works detailed in Condition 1(a) must not impact on third party land and must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads

(d) Dedicate as road, an area of the subject land required to accommodate the road works specified in Condition 1(a) and 1(b) of this concurrence agency response.

(e) The costs for the design, construction and road dedication associated with the road works described in Condition 1 (a), (b) and (d) must be undertaken at no cost to the Department of Transport and Main Roads.

(f) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that the roundabout and area of new road has been designed and constructed in accordance with parts (a), (b), (c) & (d) of this condition.

(a), (b), (c), (d), (e) & (f)

Prior to submitting the Plan of Survey to the local government for approval of the 26th lot to be developed

2. (a) Dedicate as road, in addition to the area specified in Condition 1(d) above, an area suitable to accommodate a future roundabout with two circulating lanes suitable for a four lane alignment on Pialba – Burrum Heads Road and two lane alignment for the local road approaches to the two circulating lane roundabout.

Identification of the new road area must be based on a RPEQ certified concept design for the roundabout (including

(a) At all times

(b)Prior to submitting the first Plan of Survey to the local government for approval

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the standard detailed in Condition 2(a)) prepared in accordance with the Department of Transport and Main Roads’ Road Planning and Design Manual 2nd Edition;

(b) Submit to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads for approval, a revised lot reconfiguration layout that provides a new road to accommodate the road works specified in Condition 1(a), 1(b) and 2(a) that has been designed in accordance with part (a) of this condition.

3. (a) Road works comprising the closure of the existing Dundowran Road connection to Pialba – Burrum Heads Road (opposite Ansons Road) must be provided. Separate approval for these works must be obtained from the Department of Transport and Main Roads under section 33 of the Transport Infrastructure Act 1994.

(b) The road closure works must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads.

(c) The road works detailed by Condition 3(a) and (b) must be undertaken at no cost the Department of Transport and Main Roads.

(d) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming the road closure works have been designed and constructed in accordance with parts (a), (b) & (c) of this condition.

(a), (b), (c) & (d)Prior to submitting the Plan of Survey to the local government for approval of the 26th lot to be developed

Managing Noise and vibration impacts from transport corridors

4. (a) To mitigate adverse impacts on the development from noise generated by the Pialba – Burrum Heads Road the development must provide measures to achieve the following acoustic criteria at the building envelope or if the building envelope is unknown, the deemed–to-comply setback distance for buildings stipulated by the local planning instrument:

(i) External noise criteria of ≤ 57 dB(A) L10 (18hr) free field (measured L90 (8hr) free field between 6am and 12 midnight ≤ 45 dB(A)); and

(ii) External noise criteria of ≤ 60 dB(A) L10 (18hr) free field (measured L90 (8hr) free field between 6am and 12 midnight > 45 dB(A)).

(b) Any measures required to comply with Condition 4(a) must be located wholly within the subject land and must be designed and constructed in accordance with the following:

- Department of Transport and Main Roads' Road Traffic

(a) & (b) At all times

(c)Prior to submitting the first Plan of Survey to the local government for approval for any lot having frontage to Pialba – Burrum Heads Road.

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Noise Management Code of Practice, Chapter 5;

- Department of Transport and Main Roads’ Specifications, Technical Standards and Standard Drawings Roads Manual;

- Department of Transport and Main Roads’ Road Planning and Design Manual 2nd Edition;

- Department of Transport and Main Roads’ Road Landscape Manual;

- Department of Transport and Main Roads Road Drainage Manual; and

- Any structure(s) must be certified by an RPEQ. The certification must be submitted to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads and must be supported by a RPEQ certified report and RPEQ certified as-constructed drawings.

(c) Certification from a suitably qualified person must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that required measures have been designed and constructed in accordance with parts (a) and (b) of this condition. The certification must include sufficient detail for the Department of Transport and Main Roads to determine that the specified acoustic criteria in part (a) and measures required under part (b) have been achieved.

Stormwater and Drainage impacts on the state-controlled road

5. (a) The development must be in accordance with the Stormwater Management Plan entitled ‘Site Based Stormwater Management Plan’ prepared by Sedgman Yeats dated 28 January 2015 and given reference YC0494_Dundowran Road SBSMP Revision Number 02 and the Hydraulic Plan entitled ‘Hydraulic Impact Assessment’ prepared by Sedgman Yeats dated 28 January 2015 and given reference YC0494_Dundowran Road HIA Revision Number 02, in particular:

- Dual-use detention/bio-retention basins (generally as shown on Sedgman Yeats Drawing Number YC0494-SK09 Revision B dated 28 January 2015) are provided to ensure post development site discharges are mitigated to pre-development flows; and

- Install 4 x 1200mm Reinforced Concrete Pipes under Pialba – Burrum Heads Road generally as shown on Sedgman Yeats Drawing Number YC0494-SK09 Revision B dated 28 January 2015.

(b) Any works on the land must not:i. create any new discharge points for stormwater runoff

(a) (b) & (c)At all times.

(d)Prior to submitting the first Plan of Survey to the local government for approval.

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onto the state-controlled road;ii. interfere with and/or cause damage to the existing

stormwater drainage on the state-controlled road;iii. surcharge any existing culvert or drain on the state-

controlled road;iv. reduce the quality of stormwater discharge onto the state-

controlled road.

(c) The installation of the 4 x 1200 Reinforced Concrete Pipes under Pialba – Burrum Heads Road specified in Condition 5(a) must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads.

(d) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that the development has been designed and constructed in accordance with parts (a), (b) and (c) of this condition. RPEQ certified as-constructed drawings must also be provided.

Vehicular access to the state-controlled road

6. Direct access is not permitted between the Pialba – Burrum Heads Road and the subject site at other location that the road works specified in Condition 1 of this concurrence agency response.

At all times

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Attachment 2—Reasons for decision to impose conditions

The reasons for this decision are:

• To ensure the roads on, or associated with, the state-controlled road network are undertaken in accordance with applicable standards.

• To ensure the development achieves acceptable noise levels by mitigating adverse impacts on the development from noise generated by a state transport corridor.

• To ensure that the impacts of stormwater events associated with development are minimised and managed to avoid creating any adverse impacts on the state-controlled road.

• To ensure access to the state-controlled road from the site does not compromise the safety and efficiency of the state-controlled road.

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Attachment 3—Further advice

General advice

Compliance with concurrence agency conditions of development

1. Pursuant to section 255D of the Sustainable Planning Act 2009, the Department of Transport and Main Roads has been nominated by the Chief Executive of the Department of Infrastructure Local Government and Planning as the entity responsible for the administration and enforcement of concurrence agency conditions within TMR’s area of interest (e.g development impacting on state-controlled roads).

The Department of Infrastructure Local Government and Planning wishes to advise Fraser Coast Regional Council that any matter regarding compliance with the concurrence agency conditions (including compliance with certain conditions before the Plan of Survey has been submitted to Council for approval), that they must be addressed to the District Director (Wide Bay Burnett District) in the Department of Transport and Main Roads.

If Council has any questions or wish to further discuss this matter, please contact the Bundaberg office at the Department of Transport and Main Roads on (07) 4154 0200.

Transport Noise Corridor

2. Mandatory Part (MP) 4.4 of the Queensland Development Code (QDC) commenced on 1 September 2010 and applies to building work for the construction or renovation of a residential building in a designated transport noise corridor. MP4.4 seeks to ensure that the habitable rooms of Class 1, 2, 3 and 4 buildings located in a transport noise corridor are designed and constructed to reduce transport noise.

Transport noise corridor means land designated under Chapter 8B of the Building Act 1975 as a transport noise corridor. Information about transport noise corridors is available at state and local government offices.

A free online search tool can be used to find out whether a property is located in a designated transport noise corridor. This tool is available at the Department of Infrastructure Local Government and Planning’s website (www.dilgp.qld.gov.au) and allows searches on a registered lot number and/or property address to determine whether and how the QDC applies to the land.

Amendments to the lot reconfiguration layout

3. Please be advised that compliance with these conditions may result in the lot reconfiguration layout being amended to comply with these concurrence agency conditions.

For further information about this matter, please contact the Department of Transport and Main Roads’ Bundaberg Office on (07) 4154 0200.

Further development permits, compliance permits or compliance certificates

- Road Works Approval

4. Under section 33 of the Transport Infrastructure Act 1994, written approval is required from the Department of Transport and Main Roads to carry out road works on a state-controlled road.

Please contact the Department of Transport and Main Roads’ Bundaberg Office on (07) 4154 0200 to make an application for road works approval. This approval must be obtained prior

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to commencing any works on the state-controlled road corridor. The approval process will require the approval of engineering designs of the proposed works, certified by a Registered Professional Engineer of Queensland (RPEQ).

The process of obtaining road works approval process takes time. Please contact the Department of Transport and Main Roads as soon as possible to ensure that gaining design and construction approval does not delay the delivery of the construction works.

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ORDINARY MEETING NO. 1 WEDNESDAY, 20 JANUARY 2016

Documents

Transcript of ORDINARY MEETING NO. 1 WEDNESDAY, 20 JANUARY 2016