MINUTES - Sikkim Manipal University

Minutes ; 41ST ACADEMIC SENATE MEETING,19TH JAN,2013 1

MINUTES 41st Academic Senate Meeting

Sikkim Manipal University

2013


MINUTES

41st Academic Senate Meeting


Time: 9:30AM Date: January 19, 2013 Venue: Conference Hall, Level- III

College Building, SMIMS

The 41st Academic Senate Meeting began with the Welcome by Registrar Academics, SMU.

Members Present:-

Brig (Dr) SN Mishra- Vice Chancellor, SMU Chairman ; Maj Gen (Dr) SS Dasaka, SM,VSM

(Retd) -Director, SMIT; Dr Arun Baran Samaddar -Director, National Institute of Technology

NIT, Sikkim; Prof (Dr) Vandana Suhag- Registrar Academics, SMU; Prof (Dr) D K Jha -

Additional Controller Examination, SMU; Prof (Dr) B K Kanungo -Head-OBG, CRH; Prof (Dr)

B S Dandapat- Dean Academics, SMIT; Prof (Dr) Ajeya Jha- Head, Dept. of Mgt. Studies, SMIT

;Prof D Suryanaryana - Head, Dept. of E&E, SMIT; Dr Gayathri Devi - Dean Academics,

SMUDDE ; Prof (Dr) Anjan Roy Choudhury -DCE, SMIT; Mr Dip Narayan Singh - Asst.

Registrar, SMUDDE; Dr Pankaj Chettri - Asst. Registrar, SMIT(Invitee) ; Mr Chandra Rai -

Finance Executive, MaGE & Mr Suraj Sharma, Finance Executive, MaGE. (Institutes)

Members granted leave of absence

Prof (Dr) RN Salhan- Pro VC, SMU; Brig (Dr)SS Pabla – President, JECRC University, Jaipur;

Prof (Dr)N S Ramesh Murthy -Director , SMUDDE; Prof Mridula Das -Principal, SMCON; Dr

Nikita Joshi, (PT) In- Charge, SMCPT.


Item No I - Confirmation of Minutes of the 40th Academic Senate Meeting held on 12th June

2012 at Conference Hall, Level III, College building SMIMS, Tadong, Gangtok.

(Appendix –I)

Decision : Confirmed.

Item No II Review of Minutes; 40th Academic Senate Meeting.

A) Proposal to launch B Ed

The 38th Academic Senate was requested to accord approval to launch the above course;

details of the same were to be laid during the 39th meeting. The Senate had approved the

proposal and desired further confirmation on the Infrastructure and faculty DE to support

similar courses at SMU.

The program can be launched after obtaining due permission from the NCTE: after fulfilling the prescribed requirements of NCTE Infra+ faculties at the University). Head, A&H to immediately proactively initiate action for timely launch of B.Ed/M Ed

programs on campus in creating necessary infrastructure facilities, requirement of faculty

as per NCTE norms (grades-minimum qualification), insertion of advertisement for faculty

recruitment, and for information of general public and prospective students.

Progress: - No Objection Certificate has been received from Human Resource

Development Department, Govt. of Sikkim.

Decision: Deferred till NCTE permission is received.

B) Re-organization of Board of Studies.

The BOS in the Department of Electrical & Electronics Engineering were placed and

approved by the 40th Academic Senate Meeting and pointed that Dr. R. Sreeram Kumar,

Head, E& E, NIT, Sikkim has been posted to some other place and in his place one External

member from Academic to be nominated and to be placed during the next Academic Senate

meeting.

a. Prof. D. Suryanarayana, Head, Dept. of E&E, SMIT Internal

b. Prof. (Dr.) K. S. Sherpa, Professor, Dept. of E&E, SMIT Internal

c. Md. Nasir Ansari, Associate Professor, Dept. of E&E, SMIT Internal

d. Amit Kumar Singh, Associate Professor, Dept. of E&E, SMIT Internal

e. Prof (Dr) Abhijit Chakraborty, Dept. of E& E, B E& SU, Howrah External

f. Dr. R. Sreeram Kumar, Head, E& E, NIT, Sikkim External


g. Shri Arijit Basu Roy NPTL, Visiting Professor, JU, Kolkata External

Progress:- As directed by the 40th Academic Senate , the name of Prof (Dr) Nirmal Kumar

Roy, Associate Dean(Academics) & Head, Dept. of Electrical Engineering, National Institute of

Technology, Durgapur is proposed in place of Dr R Sreeram Kumar . Head, E& E, NIT, Sikkim

in BOS of Electrical & Electronics Engineering Department.

Decision: Approved.

C) Formation of BOS for Medical Courses :-The Departments of Community Medicine,

Medicine, Physiology, Paediatrics & Anatomy had constituted the Board of Studies

comprising of two Internal members from the concerned Department, one Internal

member from Inter Department & two External Members from recognized Medical

College. The above BOS were placed before the 39th Academic Senate meeting.

The Pro VC (Medical) SMU, Dean SMIMS was requested to give the names of common

BOS of MBBS Course and separate BOS for each Dept. of PG courses

The above was pending during the 40th Academic Senate Meeting held on 12th June 2012.

Progress: - The following BOS for Post graduate (MD/MS) was placed before the

Meeting for approval.

I. Department of Community Medicine, SMIMS

a. Brig (Dr) MK Ghosh, Prof & Head, Dept. of Comm. Med, SMIM S Internal

b. Dr Dechenla Tshering Bhutia, Asso.Prof, Dept. of Comm. Med, SMIMS Internal

c. Prof (Dr) TSK Singh, Head , Dept. of Microbiology, SMIMS Internal

d. Prof (Dr) Asoke Mandal, Ex Principal, NRS Medical College, Kolkata External

and presently Prof Com Medicine KPC Medical College,

Raja SC Mullick Road, Kolkata -700032.

e. Prof (Dr) Ratna Sharma Head, Dept. of Community Medicine, External

Assam Medical College, Dibrugarh.

Decision: Approved.

II. Department of Medicine

a. Prof (Dr) B Khandelwal, Head, Dept. of Medicine, SMIMS Internal

b. Dr P Nandy, Professor, Medicine, SMIMS Internal

c. Prof (Dr) S Joseph Raj, Head Dept. of Surgery, SMIMS Internal

d. Prof (Dr) Partha Sarkar, Prof &HOD Medicine,NBMC,WB External

e. Prof (Dr) Debobarta Goswami, Medicine, GMC, Assam External


Decision: Approved.

III. Department of Physiology

a. Prof (Dr) D K Jha, Head, Dept. of Physiology, SMIMS Internal

b. Prof (Dr) Subrata Chattopadhyay, PG Course Coordinate, Internal

Dept. of Physiology, SMIMS

c. Prof (Dr) Amit Chakraborty, Dept. of Pharmacology, SMIMS Internal

d. Prof (Dr) Kakuli Roy, Malda Medical College External

e. Prof (Dr) Ramji Singh ,AIMS, Patna External

Decision: Approved.

IV. Department of Paediatrics, SMIMS

a. Prof ( Dr) RN Salhan, Pro-VC (Medical) & Dean, SMIMS Internal

b. Prof (Dr) Sudip Dutta, Head, Dept. of Paediatrics, SMIMS Internal

c. Prof (Dr )Bidita Khandelwal, Dept. of Medicine, SMIMS Internal

d. Prof (Dr) JN Sharma , Gauhati Medical College, Assam External

e. Dr Rakesh Mondal, Asso Prof, Dept. of Paediatrics, NBMC,W.B External

Decision : Approved.

V. Department of Anatomy, SMIMS

a. Dr Binod Tamang, Associate Professor, Dept. of Anatomy, SMIMS Internal

b. Dr X Chandra Phillip, Associate Professor, Dept. of Anatomy, SMIMS Internal

c. Dr Suvamoy Chakraborty, Head, Dept. of ENT, SMIMS , Internal

d. Dr. B C Dutta, Head, Dept. of Anatomy, Silchar Medical College External

e. Dr Rita Roy, Head, Dept. of Anatomy, NBMC External


VI. Department of Microbiology, SMIMS

a. Prof ( Dr) TSK Singh, Head, Dept. of Microbiology, SMIMS Internal

b. Dr Luna Adhikari, Professor of Microbiology, SMIMS Internal

c. Prof Nagendra Nath Bhuyan, Dept. of Pathology and I/C Blood Bank Allied Member

d. Dr Udayan Ganguly, Principal, Kathihar Medical College External

e. Prof (Dr) Nitin Barua, Head, Dept. of Microbiology, External

Jorhat Medical College, KK Road, Jorhat- 785001.



VII. Department of Paediatrics, SMIMS

a. Prof ( Dr) RN Salhan, Pro – VC (Medical) & Dean, SMIMS Internal

b. Prof (Dr) Sudip Dutta, Head, Dept. of Paediatrics, SMIMS Internal

c. Dr Bidita Khandelwal, Professor, Dept. of Medicine, SMIMS Internal

d. Dr JN Sharma , Professor Gauhati Medical College, Assam External

e. Dr Rakesh Mondal, Asso Prof, Dept. of Paediatrics, NBMC,W.B External

Decision: Repetition of point II.

VIII. Dept. of Pharmacology, SMIMS

a. Prof (Dr) KC Swain, Head, Dept. of Pharmacology, SMIMS Internal

b. Prof (Dr) Amit Chakraborty, Dept. of Pharmacology, SMIMS Internal

c. Prof (Dr) Bidita Khandelwal, Head, Dept. of Medicine, SMIMS Internal

d. Prof (Dr) S Mohanty, Head, SCB Medical College, Cuttack -7 External

e. Prof (Dr) Satish Chandra, Rajendra Institute of Medical Science, Ranchi External


IX. Department of MD Biochemistry, SMIMS

a. Prof (Dr) RN Salhan, Pro VC (Medical) & Dean, SMIM Internal

b. Prof ( Dr) TSK Singh, Head, Dept. of Microbiology, SMIMS Internal

c. Prof (Dr) DK Jha, Addl. Controller of Examination, SMU & Internal

Head, Dept. of Physiology, SMU

d. Dr Mingma L Sherpa, Asso Prof, Dept. of Biochemistry, SMIMS Internal

e. Prof (Dr) T A Singh, Head , Dept. of Biochemistry, Internal

Member Secretary (Coordinator) SMIMS

f. Prof (Dr) W.G Singh, Dean of Faculty, Dept. of Biochemistry, External

RIMC Regional Imphal.

g. Dr Bashudev Bhattacharya, BME, Tripura Govt. Tripura ) External

Former professor of Biochemistry, IPGMER, Kolkata.



X. Department of PG Curriculum, Dept. of ENT, SMIMS

a. Prof (Dr) Suvamoy Chakraborty, Head, Dept. of ENT, SMIMS Internal

b. Dr Subhabarta Sengupta , Associate Professor, Dept. of ENT, SMIMS Internal

c. Dr Binod Tamang, Associate Professor, Dept. of Anatomy, SMIMS Allied Member

d. Prof (Dr) Swagat Khanna , Head, Dept. of ENT, GMCH , Guwahati External

e. Prof (Dr) D M Munish, Head, Dept. of ENT, NBMCH, Siliguri External


XI. MD (Psychiatry), SMIMS

a. Prof (Dr) A .K Sengupta, Head, Dept. of Psychiatry, SMIMS Internal

b. Prof (Dr) Sanjiba Dutta , Dept. of Psychiatry, SMIMS Internal


d. Dr V.K Sinha, Director, Dept. of Psychiatry, CIP Ranchi External

e. Prof (Dr) Dipesh Bhagwati, Head, Dept. of Psychiatry, External

Guwahati Medical College.


XII. Dept. of OBG, SMIMS

a. Prof (Dr) B K Kanungo, Head, Dept. of OBG, SMIMS Internal

b. Dr Anup Pradhan, Asso. Professor, Dept. of Obs & Gyn, SMIMS Internal

c. Prof (Dr) Joseph Philipraj, Head, Dept. of Surgery, SMIMS Internal

d. Prof (Dr) Ajit Ranjan Bhattacharya, Head, OBG, External

R G Kar Medical College, Kolkata

e. Prof N C Pati, National Medical College, Kolkata External

f. Prof G.C. Das Head, Dept. of OBG, Guwahati Medical College. External

g. Prof Mahendra Patwari, OBG, Assam Medical College, Dibrugarh External


D) The BOS in the Department of Integrated MSc Medical Biotechnology were placed

before the 39th Academic Senate Meeting, the Senate suggested that one expert from

Bioinformatics to be included as member of BOS.

a. Prof (Dr) RN Salhan, Pro VC( Medical) & Dean, SMIMS Internal


b. Prof (Dr) DK Jha, MD, Controller of Examination, SMU Internal

c. Dr Mingma L Sherpa , MD, Associate Professor, Internal

Dept. of Biochemistry, SMIMS

d. Prof (Dr) T A Singh, MD, Head , Dept. of Biochemistry, SMIMS Internal

e. Prof (Dr) W.G Singh, Dean of Faculty, Head, Dept. of Biochemistry,

RIMC, Imphal External

f. Dr YD Sharma, Head, Dept. of Biotechnology, AIIMS External

The matter was pending during the 40th Academic Senate Meeting held on 12th June 2012.

Progress: The revised BOS of Department of Integrated MSc Medical Biotechnology,

SMIMS was placed before the Senate for approval.

a. Prof (Dr) RN Salhan, Pro VC (Medical) & Dean, SMIM Chairman



Head, Dept of Physiology, SMU

d. Prof (Dr) Vandana Suhag, Chemistry, SMIMS Internal

e. Dr Amlan Gupta, Head, Dept. of Pathology , SMIMS Internal

f. Dr Binod Kumar Tamang,I/C, Anatomy, SMIMS Internal

g. Dr RK S Devi, Biostatics, Com Medicine, SMIMS Internal

h. Dr Mingma L Sherpa, Asso Prof, Dept. of Biochemistry, SMIMS Internal

i. Prof (Dr) T A Singh, Head , Dept of Biochemistry, Internal


j. Prof (Dr) W.G Singh, Dean of Faculty, Dept. of Biochemistry, External

RIMC Regional Imphal.

k. Dr SN Jangle, Director, Centre of Biotechnology, External

Pravana Institute of Medical Science, Loni Maharastra

l. Dr Y D Sharma, Head, Dept. of Biotechnology, AIIMS, New Delhi External

Decision: The Committee approved the following BOS of Department of Integrated

MSc Medical Biotechnology, SMIMS.

a. Prof (Dr) RN Salhan, Pro VC (Medical) & Dean, SMIM Chairman



Head, Dept. of Physiology, SMU



f. Dr Binod Kumar Tamang, I/C, Anatomy, SMIMS Internal


h. Prof (Dr) T A Singh, Head , Dept. of Biochemistry, Internal



i. Prof (Dr) Prasanta Kumar Mitra, Head, Dept. of Biotechnology, Internal

j. Dr SN Jangle, Director, Centre of Biotechnology, External


k. Dr Y D Sharma, Head, Dept. of Biotechnology, AIIMS, New Delhi External

E) Introduction of M.Tech in Civil Dept. The 40th Academic Senate of the University approved the above proposal in principle for commencement of M.Tech in Civil Engineering to commence from the Academic Year 2013-14 in one / two specializations. The Senate directed that efforts be made for commencement of the same from 2012-13. Progress :- However no M.Tech course could not be started during the academic year 2012-13, mainly due to non-availability of faculty with necessary specializations. All efforts would be made to commence the program from the academic year 2013-14. The Three common/popular specializations of M.Tech (Civil) are as under: -

(a) M.Tech in Engineering Construction Management. (b) M.Tech in Structural Engineering. (c) M.Tech in Environmental Engineering.

Depending on the demand and availability of the required subject experts, approval of the Senate would be sought to commence any one or two of the M.Tech courses during the Academic year 2013-14. The number of courses would be increased gradually. Since all the above three specializations are running in MIT, it is proposed to adopt the syllabus of MIT in-Toto for these specializations. It would help us to save time in getting the recommendations of BOS. It would also enable MIT to depute adequate faculty for teaching in SMIT, especially due to shortage of suitable faculty, willing to serve in SMIT. The syllabus for the above three courses is attached as Appendix H.

Decision: (a) & (b) approved. However, we may commence M Tech in Structural Engineering this year with emphasis on earthquake structures. (c) Not approved.

F) Agreement of Service for Study Leave

The university has taken care of employees’ growth by providing them required opportunity to move further. This is possible due to Study Leave facility for 2 years which can further be extended for one more year with special approval of the Vice Chancellor.

The Leave Rules underwent a revision w.e.f. 11 May 2011 vide SMU Letter No. SMU/REG/ 2011-128. The Clause 94 under the head of “Study Leave” regarding the Agreement of


Service states that “Faculty members who are sponsored for higher studies/training shall be eligible to draw their fixed salary (category A as per PMS) that would have accrued to them had they not proceeded on study leave, of which, 75% would be paid monthly and 25% retained to be paid later in three installments on rejoining duty after Study Leave, subject to the condition that they execute a bond in the form prescribed, undertaking to serve the University/College for a continuous period equivalent to the duration of study leave, which is to be calculated from the date of their resuming duty after expiry of the study leave. The bond amount would be equivalent to the total amount received by the employee during the study leave with 10 % interest. He/she shall submit Bank Guarantee/Security as may be found acceptable to the authority for reimbursement of salary drawn during the period of leave i.e. the amount paid to the employee for the period of leave. Those who do not serve the institute to the required bond period will be required to pay back to the institute the bond amount on pro rata basis for the remaining period of the service bond.”

The Bank Guarantee as aforesaid would come up to an amount as mentioned in columns E and G for 2 and 3 year period respectively:-

-

-

-

Considering the amount to be deposited, it would be extremely difficult for the faculty to provide a bank guarantee for the very high amounts. This negates the very purpose of study leave facility. It is, therefore proposed that instead of a Bank Guarantee, the following alternatives may be considered:-

(a) To withhold the Original Educational Certificates while going for study leave. Also the existing bond may be strengthening with the consent of legal expert.

(b) The sponsorship can be made proportionate to the category of Institute / cost of living of the location of Study Leave i.e 75% of the salary may be paid for courses done at IITs etc. and 50% for others.

(c) As before, obtain an agreement of Rs. 2.5 Lakhs and the amount paid during study leave along with 10% interest, incase of default to fulfill the agreement.


Decision:

(a) A candidate may be allowed to proceed on study leave with salary benefits in reputed institutions authorized by Government of India to run QIP for faculty upgradation. This facility will also be extended for higher studies with Manipal Group Institutions. Head HR will make necessary amendment to study leave rules.

(b) Modified version of bond having jurisdiction under the court of Sikkim has to be followed.

(c) Bank Guarantee clause in same from 1997 & there is no change. It permits HOI for using

his discretion.

Progress: The amendment will be carried out while revising the SMU Leave rules

shortly.

Decision: The SMU leave rules policy to include point (a) above at the earliest.

G) Introduction of new course; MSc Medical Biotech a 3 years course after B Sc

Biological Sciences.

It was decided during the 40th Academic Senate meeting that that such proposal should be

placed before the BOS of the respective departments/course and then on approval of

Institute Academic Council be placed before the SMU Academic Senate for necessary

decision.

Progress:- Pending.

Decision : Approved in principle. Details to be worked out.


FRESH AGENDA

41st Academic Senate meeting

Sikkim Manipal Institute of Technology (SMIT)

Item No. III Academic Calendar for Even Semester of Academic year 2012-13

The Academic Calendar for Even Semester of the academic year 2012 -13 as recommended by College Council Meeting is placed before the Senate for its approval.

(Appendix II ‘A’)

Salient points of Academic Calendar are as under:-

(a) Annual day which regularly used to be held on 30 April every year is proposed to be held on 15 April 2013. This would provide adequate time for staff and students for preparation and conduct, well before the commencement of end semester examinations. This would also not divert and dilute the attention of the students from studies during the middle of the examination.

(b) Students feedback has been formally incorporated into the Academic Calendar, before the commencement of end semester exams of even semester.

Decision: Approved.

Item No. IV. Extension of NFTE Rule to Higher Semester Students

At present, if a student is not able to earn the minimum number of credits required for promotion from I to II year within two academic years after joining the course, he/she will be declared NFTE (Not Fit for Technical Education) and will not be allowed to continue the course. There are some students, who are continuing the higher years (II or higher) for more than two years, which is not considered desirable, as it defeats the very purposes of this provision.

It is therefore proposed that the same rule be applied not only for the first year students but also for promotion from II to III and from III to IV years i.e. no student should be allowed to continue in the same year for more than two years; otherwise, NFTE rule would apply, as it would for 1st year students.

Decision: Not approved. Existing rule to continue.


Item No. V. Complete Applicability of Academic Rules of MIT for Students of SMIT

At present, SMIT has been following Academic Rules and Regulations of MIT on a case to case basis. At times, decision making gets delayed, until a clarification is received from MIT. This is not considered desirable. Being very old, MIT rules are nearly perfected; it is proposed that its Academic Rules be followed completely, with specific and exceptional variations to SMIT, as applicable. This would also be in conformation to the proposed Uniformity and Standardization of Academic Curriculum and Rules in the entire Manipal Group and help in faster decision making.

Decision: Approved in principle. The Academic Rules of MIT & SMIT (SMU) to be compared and recommendations to be put up in the next senate.

Item No. VI. Delegation of PMS-Based Incentive Finalization to SMIT

PMS based incentive for faculty of SMIT is calculated and finalized by SMU based on duly filled in PMS forms sent by SMIT. PMS grading of SMIT is institute – specific and has no relation with the PMS grading of teaching staff of other constituent colleges of the university. Moreover, ratios for award of grading to Professors, Associate Professors and Assistant Professors are laid down by the SMU.

It is therefore proposed that the responsibility for finalization of PMS grading may be delegated to the institute. This would help carry out necessary corrections, to remove biases, if any, as and if required and would also reinforce the spirit behind the decentralization.

Decision: This being the HR & Payroll function, cannot be delegated to the institute (HOI). Status-quo to be maintained.

Item No. VII. Equal Weightage for In-Semester and University Examination Marks and Corresponding Cutoff.

Presently, for theory subjects, weightage for internal and university examination is equal i.e. 50% and 50% and for lab it is 60% and 40%. As per Item 3 at sub para 5(c) of UGC DO letter No F.1-2/2008(XI plan) dated 16 Oct 2012(Copy at Appendix II B), the relational weightage assigned to internal evaluation may range for 25% to 40% only. It is therefore proposed that the internal weightage may be reduced to 25% for theory and 40% for practical examinations.

Moreover, at present, the grade of students is calculated based on the total marks obtained from in-semester and university exams and not on respective individual cut-offs. Thus, if a student performs well in either of these two and not that well in the other, his/her final grade will not get affected. As a result, a student need not have a consistent/matching performance in both parts.

Hence, it is proposed to keep cut off marks of 35% in each component i.e. 35% of In-semester and 35% of University exam marks respectively, as given at Para 10 above, for


passing a theory subject and 40% of these components for passing a lab subject. This would reduce the tendency of majority of the students to clear examination with heavy dependence on internal marks and negligible dependence on university exam marks, which may range upto single - digit marks. Also, it would reaffirm the true spirit behind the interse weightage.

Decision: No change to the existing Academic Rules regarding weightage for in and end semester examination of theory and practical.

Senate approved the implementation of minimum cut off marks for end semester examination.

Academic Council to decide the cut off level.

An advance notice of one semester should be given to the students while implementing this rule so that they are adequately prepared for the change.

Item No. VIII. CGPA to % Conversion Formula

SMIT adopted the CGPA system of evaluation from 2004-5005. The equivalence percentage of marks for the CGPA obtained by a student is given by the equation

805.2044.312.0 23 xxxy , 5 ≤ x ≤ 10; Where y = percentage of marks; and x = CGPA.

In this connection, please refer to Para 6.3 on Page. No.7 of Regulations Governing Academic Evaluation under CGPA Scheme.

The above formula seems to be redundant as it was applied to a set of data at that point of time. Hence there is a need to review the above formula. Even if the formula is revised once for now, it may still suffer from the same disadvantages as it would not be dynamically interlinked to all the data at all times.

In view of the above, it is proposed to review the above formula. While doing so, a suitable reduction factor may be applied without linking it to the data - dependent conversion

formula. For example, a factor of followed by some reputed institutes or any other

suitable factor may be considered.

Decision: The Senate approved the multiplying factor of 10 to convert CGPA to percentage (%) as is being followed in many leading institutes.

Item No. IX. Incorporation of IT 4th Semester Mathematics Syllabus

The revised syllabus of Mathematics in IT, 4th semester was not incorporated, inadvertently, into the spiral binding book of revised syllabus of Mathematics as approved by the 40th ASM. The revised syllabi of Mathematics for all other courses have already been approved by the Academic Senate. It is proposed to get approval of Academic Senate for incorporation of the 4th semester Mathematics syllabus in the revised syllabus. Syllabus of the same is enclosed. (Appendix II ‘C’) Decision : Approved.


Item No. X. Shifting of Industrial Management from VII to VI Semester in EE Dept.

A proposal from Management Dept. was made to EE Dept. to shift EE 701 ‘Industrial Management’ from VII semester to VI semester to reduce the teaching load of Management Faculty in the VII semester. EE Dept. has no objection to shift the above subject to VI semester and in its place, it is proposed to shift EE 603 ‘Special Machines & Drives’ to VII Semester with effect from Academic year 2013-2014. There would be no other chain effects.

Decision: Approved.

Item No. XI. Amendment of 3 Credits for B.Tech Courses in ECE Dept. Syllabus

The revision of 1st year credit from 53 to 50 i.e., reduction of 3 credits in 1st year subjects was not adjusted in higher semester resulting in total 207 credits instead of 210 credits in EC New syllabus which was approved by 40th Academic Senate. This happened due to oversight. It is therefore proposed that 3 credits as required be adjusted in higher semester as under:-

(a) Credit of EC 402 to be changed from 3 to 4.

(b) Credit of EC 506 to be changed from 3 to 4.

(c) Credit of EC 603 to be changed from 3 to 4.

Decision: Approved. Senate directed that there should be minimum of 40 counseling sessions in each subjects of 4 credits.

Item No. XII. Re-Organization of BOS for ME Department

Due to changes in the earlier BOS for ME Dept., the proposed members for BOS of the Department are as under:

a. Prof (Dr) BB Pradhan, Head, Dept. of ME,SMIT Internal

b. Prof. (Dr) P.S. Bandhyopadhyay, Dept. of ME,SMIT Internal

c. Mr. A.P Tiwari, Associate Professor, Dept. of ME,SMIT Internal

d. Mr. Ruben Phipon, Asso. Professor, ME,SMIT Internal

e. Mr. A.K. Roy, Internal

f. Prof (Dr) Bhattacharyya, Production Engg. Dept., External

Jadavpur University, Kolkatta – 32

g. Prof (Dr) Sujit Ghoshal, Mechanical Engg. Dept. External

Jadavpur University, Kolkatta -32.

h. Mr Sudip Kr. Choudhury, Head, Design Section, External

Tractor India Ltd. Kolkata. Decision : Approved.


Item No. XIII. Re-Organization of BOS for Management Department

Due to changes in the earlier BOS for Management Dept. the proposed members for BOS are as under:

a. Prof (Dr) Ajeya Jha, Head, Dept. of Mgt.Studies, Chairman b. Prof (Dr) Ashis Sharma, Dean & Head, T &P Dept. Member c. Prof (Dr) N. Upadhyay, Dept. of Mgt.Studies Member d. Mr Manjit Singh, Reade, Dept. of Mgt.Studies Member e. Prof (Dr) Gautam Dutta, IIFT External f. Prof (Dr) Palas R Sengupta, NBU External g. Dr Shuryanil Ghosh, Totalinx Member (Industry)

Decision: Approved.

Item No. XIV Revision of Chemistry Syllabus for B.Tech and M.Sc (Chemistry)

The current syllabus of Chemistry Dept. was approved earlier and is due for revision. Accordingly, the proposed syllabus of B.Tech Engg. Chemistry & Environmental Sciences and M.Sc. Chemistry are at Appendix II ‘D’ and Appendix ‘E’ for the approval of the Academic Senate with effect from 2013 batch.

Decision: Approved.

Item No. XV Revision of Syllabus for BBA and MBA

The current syllabus of BBA and MBA is due for revision as it has not been revised for the last more than three years. Accordingly, the proposed syllabus of BBA and MBA are at Appendix II ‘F’ with effect from 2013 batch.

Placed before the Senate for approval.

Decision: Approved.

Item No. XVI Revision of Syllabus for IT Dept.

The current syllabus of B.Tech IT Dept. is due for revision as it has not been revised for the last more than three years. Accordingly, the proposed syllabus of B.Tech IT is at Appendix II ‘G’ with effect from 2013 batch.


Decision: Approved.


Item No. XVII M. Tech in AEI Dept.

At present, M.Tech is offered in five Departments i.e. in all engineering branches less AEI and Civil. To help retain the faculty, it is proposed to commence M. Tech in AEI / EI/ I&C with effect from the Academic year 2013-2014. This would also help the students to pursue M. Tech.

Approval in principle of the Academic Senate was requested to be accorded.

Decision: Approved.

Sikkim Manipal Institute of Medical Sciences (SMIMS)

Item No XVIII. Payment of External Examiner from Finance, SMU

A person from finance section should be deputed for making the payment to examiners was placed before the Senate for approval. Decision: Approved. Prior intimation to be given to SMU Finance Section for necessary arrangements. Item No. XIX Final year University Examination of Int. M.Sc (Medical) Biotechnology

was placed before the Senate for approval.

Decision : The Senate approved to conduct the above Examination.

Item No XX. Change of question paper pattern in Bachelor of Physiotheraphy (BPT)

was placed before the Senate for approval.


Item No. XXI Contingency money for examination Cell (for tea, snacks & lunch to

examiners, Postal expenses etc.) was placed before the Senate for approval.

Decision: The Senate approved up to max of Rs.20,000/- per university examinations. Item No. XXII Internal Assesment marks of student

If a student fails in University exam and if he wants to improve his Internal Assesment mark

in that subject, he may be permitted to sit in the exam conducted by the department and the

marks that exam a can be considered for calculation of Internal Assessment mark. (As there

is no guideline from MCI)


The above was placed before the Senate for approval.

Decision : The Senate approved the above proposal. The student will be given only one

chance to reappear for improvement of internal assessment.

Item No. XXIII PhD Programme

A) The following research scholar had been awarded the PhD degree during the 12th

Convocation of SMU held on 17th Nov, 2012.

Nitu Bhatnagar, Reg No 200810010, Dept. of Chemistry, SMIT

Guide:- Prof (Dr) Sanjeeta Jha, Dean SA, Head, Dept. of Chemistry

Co-guide:- & Prof. Shantanu Bhowmick, Dept. of ICNTAA, SMIT)

Topic “Development of Polymeric Nano-composite for Automotive & Aerospace

Applications”.

Decision : Noted. B) Theses of the following research scholars have been sent to the examiners for

review:-

i. Deepika Tiwary, Reg. No – 200710005, Dept. of Mgt. Studies, SMIT

Guide :- Prof(Dr)Ajeya Jha, Head, Dept. of Mgt. Studies, SMIT

Topic:- “Impact of Gender differences on Teams: A study of Indian

Professionals “.

ii. Sourav Dhar, Reg No. 200910005, Dept. of E &C, SMIT

Guide :- Prof (Dr) R Bera, Head, Dept. of E &C, SMIT

Topic :- “Cognitive Radio Based Convergence of Remote Sensing and

Communication Technology for Intelligent Transportation System”.

iii. Kunsang Ongmoo Bhutia, Reg No. 200810005, Dept. of Microbiology

Guide :- Prof (Dr)TSK Singh, Head, Dept. of Microbiology, SMIMS &

Coguide Prof (Dr) Luna Adhikari, Dept. of Microbiology, SMIMS)

Topic:- “Molecular Characterization of Community – ND Hospital -Associated

Methicillin Resistant Staphylococcus Aureus Isolates, From Tertiary Care

Hospitals, Gangtok, Sikkim”.

Decision : Noted.


C) The consents to review of the thesis of the following research scholar has been

received from the examiners, however the scholar is yet to submit the thesis.

Karma Gurmey Dolma, Reg No.200710016, Dept. of Microbiology, SMIMS

Guide :- Dr J Mohanta, Director, RMRC, Assam

Co-guide:- Prof (Dr) Luna Adhikari, Dept. of Microbiology, SMIMS

Topic :- “A Study on default, failure and relapse cases of Pulmonary Tuberculosis

in the population of Sikkim, India.

Decision : Noted.

D) PhD Guides The University Research Committee had approved the following as PhD

Guide:-

Dr Chingtham Tejbanta Singh, Associate Professor in the Department of CSE, SMIT.


E) PhD Registration

The research protocols of the following candidates had been approved by the URC of SMU &

qualified the PhD Entrance Exam of the university.

Dhruba Ningombam, (Internal / Part Time), Reg. No -201210013, Dept. of CSE, SMIT.

Guide:- Dr Chingtham Tejbanta Singh, Asso. Professor in Department of CSE, SMIT

Coguide:- Prof (Dr) MK Ghose, Dean R&D, Head, Dept. of CSE, SMIT Topic :- “A cloud

Computing Architecture for Robots”.

Decision: Ratified.

F) The URC has approved the change of title of the following research scholars:-

i. Mr. Dipanjan Bhattacherjee, Internal/Part Time, Registration no. 200910006, Dept. of E & C, SMIT:- The Committee approved the change of Title of the thesis of the above scholar from “Environmental Monitoring and Pollution Control Using Smart Sensor.” to “Development of Smart Sensor in Instrumentation for Environmental Monitoring” under the guidance of Dr Sushabhan Choudhury, NEHU, Shillong and Dr R N Bera, Dept. of E & C, SMIT.


ii. Mr Rajeev Kumar Singh, Internal/ Part Time, Registration No. 201010017, Dept. of Maths, SMIT: The Committee approved the change of Title of the thesis of the above scholar from “The Approximate Numerical Solution of Integral Equation for a Cruciform Crack Problem by Using Wavelet Basis” to “Use of wavelets in Numerical Solution of Integral Equations” under the guidance of Dr BN Mandal, ISI Kolkata and Dr Ashsis Pathak, Dept. of Maths, SMIT.

iii. Anup Gurung, Registration no – 2007100011, Dept. of Chemistry, SMIT, Guide:- Prof (Dr) Sanjay Dahal, Addl. Registrar, SMIT. The Committee approved the Change of title from ‘Synthesis of new parphyrim templates for the construction of mesoporous materials’ to “Telraterpyridylphenyl porphyrimsynthesis, Sensor photophysical and biological activity –studies” under the guidance of Prof (Dr) Sanjay Dahal, Addl. Registrar, SMIT.

iv. Mousami Gupta, Internal/Part Time, Reg No. 200910017, Dept. of CSE, SMIT:- The Committee approved the withdrawal of Coguide Prof (Dr) M K Ghose, Dean R & D, Head , Dept. of CSE, SMIT of the above scholar.

Decision : Ratified. G) Withdrawal of Guides/Coguide

i. Manish Kumar Roy, Internal / Part Time, Reg No – 200910003, Dept. of ME,

SMIT:- The committee advised the candidate to withdraw his registration and re-register. The Committee approved the withdrawal of Guides Dr Ashis Kumar Chakraborty, Associate professor, ME Dept. Birla Institute of Technology, Mesra & Prof Achintya Choudhury, Dean, School of Engineering, Sir Padampat Singhania University, Bhatewar Udaipur -313601.

ii. Mrs Manjushree Mishra, Reg. No.201010018, Dept. of Mgt. Studies, SMIT propose the Guide Prof (Dr) Ajeya Jha, Head, Dept. of Mgt.Studies, SMIT in place Dr Sonia Munjal, Associate Professor, Dept. of Mgt.Studies, SMIT.

Decision: The Senate noted the above and suggested that the recommendations of IRPEC

should be sent to the university for ratification in the URC.

H) PhD Entrance Exam

The Entrance examination for PhD program was held on 18th Nov, 2012 at SMU & 5th Dec,

2012 at Bangalore. Out of 34 candidates, 28 candidates qualified the examination.

Decision : Noted.


Item No. XXIV Humanities & Social Sciences Department

Department of Humanities & Social Sciences of SMU offers the following courses:-

BA – Political Science (Hons) BA – Sociology (Hons) BA – English (Hons) BA – History (Hons) BA – Economics (Hons) B.Com (Hons) and M.Com

Senate may note.

Decision : Noted.

BOS of Humanities & Social Science (BA/MA Political Science and History and BA

Sociology) was placed before the Senate for approval.

a. Dr. Shivram Krishnan Internal b. Dr. Gayathri Internal c. Ms. Manjushree Mishra Internal d. Ms. Gurusharan Kaur Internal e. Mrs. Kavita Jaishi External f. Dr. Ruth Lepcha External g. Dr. Sunita Kharel External h. Dr. Sandhya Thapa External i. Ms. Sherap Shenga External j. Ms. Babyla Topden External


Item No. XXV Master in Hospital Administration (MHA)

The revised syllabus is enclosed as recommended by BOS was placed before the Senate for ratification. (Appendix - III) Decision: Approved.


Sikkim Manipal University-Directorate of Distance Education

Item No. XXVI Re- launch of BBA Retail Operations integrated with on the job

training/internship.

BBA (Retail Operations) approved earlier during the 40th Academic Senate meeting is being

modified to integrate with on-the-job training/Internship. The Program structure and Table

of Contents as approved by Board of Studies is provided in Appendix - IV ‘1’.


Decision: Approved.

Item No. XXVII Exit option of PGDBA

It is proposed to introduce PGDBA as an Exit option at the end of the first year of MBA on

persistent demand by working professionals.

Students enrolled for MBA program having completed the required courses for award of

PGDBA, as also those students who have exceeded the time duration available to complete

the MBA program, but have passed all the courses required for award of the PGDBA, be

awarded the PGDBA if such student wishes to discontinue after completing the

requirements of the PGDBA program.

The structure for PGDBA is provided below:-

PGDBA-2 Semesters: Credits: 48

The present program structure with credits indicated for MBA-First year is as under:

Credits

I SEMESTER

Management Process and Organisational Behaviour 4

Business Communication 4

Statistics for Management 4

Financial and Management Accounting 4

Managerial Economics 4

Human Resource Management 4

Total 24

MBA II SEMESTER Production and Operations Management 4

Financial Management 4


Marketing Management 4

Management Information System 4

Operations Research 4

Project Management 4

Total 24 Eligibility criteria: The eligibility criteria for admission to PGDBA are same as that of MBA.

Placed before the Senate for Approval.

Decision: Approved. However, Exit option cannot be provided for lateral entry students.

Item No. XXVIII Admission to programs through University-owned Study Centres

and with dedicated online learning support

Admission programs of SMUDE is being planned to be done directly by the Directorate of

Distance Education.

Necessary infrastructure for Program Delivery is being addressed:

1. Identification/ Setting up of Study Centres with necessary IT infrastructure

2. Upgrading of EduNxt Tm for submission of Internal Assignment of Theory courses

by students for evaluation and to get the feedback.

3. Identification of Vendors for delivering Practical Courses Online through Cloud

Technology. Testing of the product is under progress.

This facility is in addition to the facility available at the Study Centres.

4. To access this facility, a student would require a Thin Client (Laptop ) + Internet

Connection. All necessary software required for the practical courses will be

available in the Cloud Platform.


Decision : Approved. The Centres may be called Learning Centres, and not Study Centres,

as per Definition.


Item No. XXIX Offering Value Added Certification Courses to SMUDE – IT students

Manipal Global Education Services (MaGE) has presented to the University, a variety of

short-term offerings leading to Certifications, inline to the current Industry trends.

o These programs, being of 40 hrs. duration and spread across one semester

would be offered ti interested candidates, being duly aligned to their Program

curriculum/ Semester.

o The academic content of these programs would be made available Online –

with one final Assessment for the award of the Certification by MaGE.

o Laptop with Internet Connection, complete with software would be made

available in the Cloud Platform to the students admitted to these programs.

Details of some certification courses to be offered by MaGE in alignment with the

BCA/ MCA program / semester are presented hereunder:

Program

– Sem.

Certification Stream Launch

Database

Developer

Software

Developer

Web Application

Developer

Software

Testing

4th Sem.

–

BCA/

MCA

Level 1 Oracle Certified

Associate, MySQL

5

Spring

2013

5th Sem.

–

BCA/

MCA

Level 2 Oracle Certified

Professional,

MySQL 5

Developer

Level 1

Oracle

Certified Associate, Java SE 7 Programmer NEW

Level 1

IBM Certified

Solution

Developer -- XML

1.1 and Related

Technologies

Level 1 Foundation Level Software Testing - ISTQB - CTFL

Fall 2013

6th Sem.

–

Level 2 Oracle

Level 2

Level 2

Spring

2014

http://education.oracle.com/pls/web_prod-plq-dad/db_pages.getpage?page_id=504







More of such programs shall be offered by MaGE that shall impart relevant skills integrated

with the curriculum pertaining to SMU DE programs.


Decision: Approved. Certificates may be issued by Director DE.

Item No.XXX The following new programs/specializations are proposed to be

offered:

a. MA- Economics

Detailed syllabus provided in Annexure IV ‘2’,

Minutes of BoS meeting provided in Annexure IV ‘3’

b. MA- English

Detailed syllabus provided in Annexure IV ‘4’


c. MAJM in Hindi medium

Program structure provided in Annexure IV ‘6’

Detailed syllabus provided in Annexure IV ‘7’.


d. BA-Hindi

Program structure provided in Annexure IV ‘9’

Detailed syllabus provided in Annexure IV ‘10’



Item No. XXXI Direct Entry into 2nd semester of ‘BSc Applied Biotechnology’ for “MaGE-Heinz Diploma in Food Science (duration-4 years)” students.

Manipal Global Education Services (MaGE) is offering a 4-Year Diploma in Food Sciences

(DFSc) to employees of Heinz (India) Pvt. Ltd. with a view to enhance opportunities to these

students to continue their higher education. It is proposed to provide Direct entry provision

into the relevant SMU DE graduate program. Based on the curriculum mapping of the 1st

semester subjects of DFSc program with 1st semester subjects of SMU-DE’s BSc Applied

BCA/

MCA

Certified

Professional,

Java SE 7

Programmer

NEW

Oracle Certified

Expert, NetBeans

Integrated

Development

Environment 6.1

Programmer

Certified

Associate in

Software

Quality

(CASQ)






Biotechnology program, the Board of Studies (BoS), Healthcare Sciences, SMU DE, has

recommended that after successful completion of the 4-year Diploma in Food Science,

students may be permitted entry into the 2nd semester of BSc Applied Biotechnology

program by virtue of the ‘Direct entry’ provision.

Decision : Approved. Lateral entry to replace Direct entry in the Nomenclature.

Item No.XXXII ‘BSc Health Information Administration-BSc HIA’ would be re-titled as ‘BSc Medical Records & Health Information Administration’ Science-BSc MRHIA’

Health Information Administration is a popular term in western countries, and the same is

popularly known as “Medical Records Science” in India. As HIA term is not popular in India,

and students are facing the ‘equivalence’ issue with other Indian universities, members of

BoS-Allied Health Sciences have recommended to modify the title of the program from “BSc

Health Information Administration” to ‘BSc Medical Records & Health Information

Administration”.



Item No.XXXIII Approved list of examiners Approved list of examiners involved in QP setting, evaluation for semester-end exams, as well as for evaluation of Internal assessments is submitted in Annexure IV ‘12, 13 14 and 15’ Approval of the Academic Senate is sought. Decision : Approved.

Item No.XXXIV Approval of All India Register of Graduates - April 2012

examinations, May 2012 Examinations, and August 2012 Examinations.

The Directorate of Distance Education, SMU successfully conducted the Term-end

examinations in April 2012, May 2012 and August 2012. 885 students from April 2012,

8080 students from May 2012 and 28790 students from August 2012 examinations have

successfully completed their Courses / Programs and are eligible to receive their Degrees.

The Course / Program-wise Registers of Graduates for the examinations are placed before

the Academic Senate.

The Senate may like to approve the same and affix signatures thereto.



Item No.XXXV Approval for Joint Certification

Indigenes, a Pharmaceutical KPO unit has come forward with a request to provide for its

employees in Healthcare domain, a Joint certification for 6-month program. The current

requirement is in the area of Healthcare counseling.

Approval of the Academic Senate for Joint Certification is sought.

Decision: Approved. Director, SMU DE shall be the co-signatory on the Certificates.

Item No. XXXVI Qualification eligibility requirements in respect of students

admitted to the University from Africa.

Students admitted to the University from different parts of Africa generally submit copies of

documents evidencing their eligibility for a particular Program. All original documents are

required to be validated by the WAEC (West African Examination Council). This exercise

takes up to 3 years. Alternately, local institutions (our Authorised LCs) have been provided

with a dedicated login to download the marks cards of successful candidates. While this may

be accepted as proof of eligibility, the University nevertheless insists on proper validation.

In view of the time taken for the same, students are admitted to the University and asked to

furnish the validated certificates in due course. This measure has been initiated upon

request from the overseas Learning Centres.

However, by way of abundant caution, the University proposes to seek a declaration from all

students admitted/ seeking admission that in the event of their eligibility documents not

being found valid, the entire Program undertaken by the student would be treated as null

and void and the fees paid stand forfeited.

DECLARATION by STUDENT

“I, ……………………………………………………………………………………………………………………. aged ……… years,

resident of .…………………………………………………………………………………………………………………………………,

………………………………………………………………………………… have applied to Sikkim Manipal University in

….(Month/Year) for pursuing the ………………………………………………… (…………………..) Program

through Distance mode. At my request, I have been/(am being) granted ‘Provisional’ admission as I

am yet to produce the required eligibility records in Original in support of my claim to admission. As

the Statutory Council validating my eligibility takes a couple of years and more to issue the

Certificate(s), I further request the University to permit me to take the Semester examinations also

so as not to lose out on time. I however understand that this will give me no right or claim to

declaration of results thereof, which may be withheld, until satisfactory compliance by me, in


support of my eligibility. Further, in the event of my failure to submit eligibility records in due

course of time and in any case, not later than Three years from the date of provisional admission, the

examinations taken by me may be treated as null and void and the fees paid by me forfeited. The

University will be under no obligation to me whatsoever, the entire process being void ab initio.

Date: …………………………………. Signature: …………….…………….

Application Number: ………………..

-----------------------------------------------------------------------------------------------------------------------

For Office use only

Remarks:

…………………………………………………………………………………………………………………………………….

Declaration Received by: ……………….…………………….. Date: …………………………..

Centre Head Name: ………………………………………………. Signature: ……………………………

The Senate may like to consider and approve the same in order to facilitate admission of students

from the West African region.

Decision: Approved. The Student may provide an affidavit to this effect.

Item No.XXXVII New classification of Study/Learning Centres

In keeping with the practice of IGNOU in delineating their authorised Centres into

Study/Learning/Program and Information Centres for better management and participation

of Centres and students, our existing Learning Centres have been re-classified as under, as

defined:

Study Centres: preferably located in colleges, affiliated to another University. Some of our existing LCs carry their Operations within such institutions.

Learning Centres: Centres permitted to offer IT / Management / Allied health streams with A & H programs

Program Centres: All Alliance Centres as also existing LCs which are offering non-A&H programs

Information Centres: Centres who carry out pre admission counselling to aspirants and not involved in delivery of learning.

The Senate may like to consider for approval.

Decision: Approved.


Item No. XXXVIII Discontinuance of certain Programs, namely, B Com-SCM, B Com

EIM, M Sc TT, B Com-IS, M Com-IS, ADHCM, DHCM, B Sc HCM, BSCAFD, BScFD, DFDI,

PGDTTM, MScDM, MScEE, MScGI, MScTM, MScPC, MScSD, MScTQM

It has been decided to discontinue the above Programs on account of low intake resulting in

poor viability thereof and other connected reasons. Students already enrolled into these

Programs will complete the same until the last student graduates.



Item No. XXXIX Grading system-Class/Division equivalence

SMU DE has been following the Grading system. Some Universities insist that the equivalent

in terms of Class (Distinction, First Class…..) is to be provided. The same has been provided

below:

GRADE

Displayed in

prospectus MARK%

Suggestion 1

A +70% Marks%≥70 Distinction

B +60% 60≥Marks%<70 First Division

C +50 50≥Marks%<60 Second Division

D +40 40≥Marks%<50 Third Division

E Failure Marks%<40 FAIL

Decision: The modified grading system as approved by the Senate is as under:-

GRADE

Displayed in

prospectus MARK%

Suggestion 1

A +75% Marks%≥75 Distinction

B +60% 60≥Marks%<75 First Division

C +50 50≥Marks%<60 Second Division

D +40 40≥Marks%<50 Third Division

E Failure Marks%<40 FAIL


Item No. XXXX Descriptive Type questions

The Academic Senate, during its 37th meeting had approved the introduction of descriptive

questions in term-end examinations. The same is proposed to be implemented for all

programs. The pattern of Qp that provides for descriptive questions, along with Instructions

is provided below:

QUESTION PAPER PATTERN

A. For Department of Vocational studies, Arts & Humanities, Management Studies and Information Technology.

Existing

For question papers of BA and MA (History, Political Science) courses:

Credits

Multiple Choice Questions

Descriptive Total Marks

Duration (Hours)

1 Mark 2 Marks 4 Marks 4 Marks 2 20 11 4 3 70 1 4 40 20 10 5 140 2

For question papers of all the remaining courses:

Credits Multiple Choice Questions Total

Marks Duration (hours) 1 Mark 2 Marks 4 Marks

2 20 11 7 70 1 3 40 20 15 140 2 4 40 20 15 140 2

Revised

Credits

Multiple Choice Questions Descriptive Total Marks

Duration (Hours) 1 Mark 2 Marks 10 Marks

2 20 15 2 70 1 3 50 25 4 140 2 4 50 25 4 140 2

B. For Subjects of DHC New Regulation courses(BSc HIA, BSc MLT and BSc MIT, Students

admitted from February 2007) without an assessment component on practical examinations


Existing

Revised

C. For the same set of subjects as mentioned above under point B, but having an assessment component with practical examinations.

Existing

Revised

D. For other program under Department of Health Care (BSc BT, MSc BT, MSc CRRA, MSc BI)

Credits Multiple Choice Questions

Total Marks Duration (Hours)

1 Mark 2 Marks 2 40 20 80 1 3 60 30 120 2 4 80 40 160 2.5 5 80 60 200 3

Credits

Multiple Choice Questions Descriptive Total Marks

Duration (Hours) 1 Mark 2 Marks 10 Marks

2 30 15 2 80 1 3 40 25 3 120 2 4 60 30 4 160 2.5 5 70 40 5 200 3

Credits Multiple Choice Questions Descriptive Total

Marks Duration (Hours) 1 Mark 2 Marks 10 Marks

2 20 10 2 50 1 3 30 15 3 75 1 4 40 20 4 100 1 5 50 25 5 125 1.5

Credits

Multiple Choice Questions Descriptive Total

marks

Duration

(Hours) 1 Mark 2 Marks 10 Marks

2 20 10 1 50 1

3 25 15 2 75 1

4 40 20 2 100 1.5

5 55 25 2 125 2


Existing

Credits

Multiple Choice Questions Total

Marks

Duration


2 20 11 7 70 1

4 40 20 15 140 2

Revised

Credits

Multiple Choice Questions Descriptive Total

Marks

Duration


2 20 15 2 70 1

4 50 25 4 140 2

N.B: There will not be any change in the pattern of QPs for programs where only re-sitting students are continuing e.g. BScAIT, BScMM, BPT, MBAIT, MBABPO etc.

Answers for multiple choice questions (MCQ) will continue to be marked the same way as it

is being done today. However, answers for descriptive questions are to be put in

appropriate places depending on mode of examinations- Pen Based Test (PBT), Computer

Based Test (CBT) or Tablet Based Test (TBT).

Decision: Approved, with a suggestion to progressively increase the descriptive

component during Term-end examination.

Item No. XXXXI Fee concession to physically challenged students

The University has been granting the Vidyadeep scholarship to students on a merit – cum-

means basis in a limited number. It is proposed to extend, on similar lines, fee concession to

physically challenged students in a limited number to students admitted to different

Programs of the University under Distance mode.

Decision: Dropped.

Item No. XXXXII Internal assessment

As committed to DEC by way of compliance, it has been decided that SMU DE takes the onus

of conducting Internal assessment by way of one assignment that shall be uploaded on

EduNxt portal for students to directly download the same, complete the assignments and


upload the same on the portal. The assignments so uploaded by the student shall be

evaluated by evaluators appointed by the University, as against the hitherto practice of

evaluation by LC faculty.

The Senate may like to consider and approve the same.


Item No. XXXXIII The following names are proposed to be considered as Internal Member

for BOS, MBBS courses at SMIMS.

a. Prof D K Jha, Dept. of Physiology ,SMIMS - Internal

b. Prof AK Samanta, Dept. of FMT,SMIMS - Internal

c. Prof MK Ghosh, Dept. of Community Medicine, SMIMS - Internal

d. Prof BK Kanungo, Dept. of OBG,SMIMS - Internal

The external member may be selected from the names submitted for Postgraduate

Courses.

Decision : Approved. The external members should be one each from pre-clinical, para

clinical and clinical.

Item No. XXXXIX Any other matter with the permission of the chair.

Additional Agenda Point (SMIT)

1. Open Elective for B. Tech (VII Sem) from Dept. of Chemistry

Syllabus for open elective for B. Tech/M.Tech courses to be offered by Department of Chemistry is at Appendix E1 for the approval of the Academic Senate to commence the course with effect from 2013-14 Academic year.


2. Mathematics Papers in MCA

During the last 40th Academic Senate Meeting, as proposed by Mathematics Dept. five

Mathematics papers were approved as a combination of compulsory and elective papers. As

approved by CSE Dept. two Mathematics papers were approved. One paper named

Probability Statistics & Queuing Theory, which was supposed to keep as compulsory paper,

was inadvertently left out.


It is proposed to include the Probability Statistics & Queuing Theory as a compulsory paper

of Mathematics. In lieu of this, CSE – 301(Enterprise Resource Planning (ERP) is being shifted

from compulsory to elective status. Also the subject title of Quantitative Analysis for

Computer Applications is proposed to be changed to Numerical Analysis- A software

Approach, keeping their content completely unchanged.


3. Change of Name of AE&I to E&I

It was once proposed to change the name of AE&I branch to E&I branch, so as to make it appealing to parent/students. However, it was not found to be feasible. The matter was discussed with Hon’ble VC. Status-Quo will therefore be maintained.

Decision: AE & I nomenclature to continue.

4. Change of Name of ICNTAA

The proposal to change the name of ICNTAA was deliberated upon. The letters ”AA” are proposed to be dropped, as they now seem to be out of context. The proposed name may be either Centre for Material Science and Nano Technology (CMSNT) or Department of Material Science and Nano Technology (DMSNT). The same is placed for final approval by the Academic Senate.

Decision: The Senate approved the change of nomenclature of ICNTAA to CMSNT

(Centre for Material Science and Nano Technology).

Additional Agenda, SMUDDE

Manipal Global Education Services (MaGE) is planning to offer a one-year rigorous Diploma

in Medical Laboratory Technology as well as Diploma in Radiology/Medical Imaging

Technology, in collaboration with Dr. Lal Path Labs.

It is requested that the students who complete the Diploma from MaGE be given Direct

Entry into III semester of SMUDE’s DMLT/DMIT programs respectively.

Decision: Approved.

The meeting ended with vote of thanks by the Registrar Academics, SMU

Sd/-

MINUTES: 42nd ACADEMIC SENATE MEETING; 24TH AUGUST, 2013 Page 1

MINUTES 42nd Academic Senate Meeting


2013


MINUTES

42nd Academic Senate Meeting


Time: 10:00 AM Date: 24 August, 2013 Venue: Conference Hall,

Level- III, College Building, SMIMS

The 42nd Academic Senate Meeting began with the welcome by Registrar, SMU.

Members Present:-

Brig (Dr) SN Mishra-Vice Chancellor, SMU; Air Marshal (Retd.) Dr G S Joneja, VM - Dean

SMIMS; Maj Gen (Dr) SS Dasaka, SM, VSM (Retd) -Director, SMIT; Dr Arun Baran

Samaddar -Director, National Institute of Technology NIT, Sikkim; Prof (Dr) Vandana

Suhag- Registrar, SMU; Prof (Dr) B K Kanungo –Head, OBG, CRH; Prof (Dr) B S Dandapat-

Dean Academics, SMIT; Prof (Dr) Ajeya Jha- Head, Dept. of Mgt. Studies, SMIT ; Prof

Mridula Das -Principal, SMCON; Dr Nikita Joshi, (PT) In- Charge, SMCPT; Dr Shivram

Krishnan -Dean Academics, SMUDDE; Maj Gen (Retd.) Shamsher Singh -Medical

Superintendent,CRH; Dr AK Samanta -Dy.Controller of Exams (Med) Invitee ; Mr KC

Panda -Finance Officer (Invitee) & Dr Pankaj Chettri - Asst. Registrar, SMIT(Invitee)

Members granted leave of absence

Prof (Dr)N S Ramesh Murthy –Director, SMUDDE; Prof (Dr) D K Jha –Head, Dept. of

Physiology, SMIMS; Prof D Suryanaryana - Head, Dept. of E&E, SMIT; Prof (Dr) Anjan

Roy Choudhury –DCE, SMIT


Item No. I Confirmation of Minutes of the 41st Academic Senate Meeting held on 19th

January 2013 at Conference Hall, Level III, College building SMIMS, Tadong, Gangtok.

(Appendix-I, Pg no. 25-57, agenda 42 ASM)

Decision: - Confirmed.

Item No. II Review of Minutes; 41st Academic Senate Meeting.

A) Agreement of Service for Study Leave

The university has taken care of employees’ growth by providing them required

opportunity to move further. This is possible due to Study Leave facility for 2 years

which can further be extended for one more year with special approval of the Vice

Chancellor.

The Leave Rules underwent a revision w.e.f. 11 May 2011 vide SMU Letter No.

SMU/REG/ 2011-128. The Clause 94 under the head of “Study Leave” regarding the

Agreement of Service states that “Faculty members who are sponsored for higher

studies/training shall be eligible to draw their fixed salary (category A as per PMS) that

would have accrued to them had they not proceeded on study leave, of which, 75%

would be paid monthly and 25% retained to be paid later in three installments on

rejoining duty after Study Leave, subject to the condition that they execute a bond in the

form prescribed, undertaking to serve the University/College for a continuous period

equivalent to the duration of study leave, which is to be calculated from the date of their

resuming duty after expiry of the study leave. The bond amount would be equivalent to

the total amount received by the employee during the study leave with 10 % interest.

He/she shall submit Bank Guarantee/Security as may be found acceptable to the

authority for reimbursement of salary drawn during the period of leave i.e. the amount

paid to the employee for the period of leave. Those who do not serve the institute to the

required bond period will be required to pay back to the institute the bond amount on

pro rata basis for the remaining period of the service bond.”


The Bank Guarantee as aforesaid would come up to an amount as mentioned in columns

E and G for 2 and 3 year period respectively:-

-

-

-

Considering the amount to be deposited, it would be extremely difficult for the faculty to

provide a bank guarantee for the very high amounts. This negates the very purpose of

study leave facility. It is, therefore proposed that instead of a Bank Guarantee, the

following alternatives may be considered:-

(a) To withhold the Original Educational Certificates while going for study

leave. Also the existing bond may be strengthening with the consent of legal

expert.

(b) The sponsorship can be made proportionate to the category of Institute /

cost of living of the location of Study Leave i.e 75% of the salary may be paid for

courses done at IITs etc. and 50% for others.


(c) As before, obtain an agreement of Rs. 2.5 Lakhs and the amount paid

during study leave along with 10% interest, in case of default to fulfill the

agreement.

Decision:

(a) A candidate may be allowed to proceed on study leave with salary benefits in

reputed institutions authorized by Government of India to run QIP for faculty up

gradation. This facility will also be extended for higher studies with Manipal Group

Institutions. Head HR will make necessary amendment to study leave rules.

(b) Modified version of bond having jurisdiction under the court of Sikkim has to be

followed.

(c) Bank Guarantee clause in same from 1997 & there is no change. It permits HOI for

using his discretion.

Progress: The amendment will be carried out while revising the SMU Leave rules

shortly.

Decision: The SMU leave rules policy to include point (a) above at the earliest.

Progress: - Draft for Revision of para 86 to 99, of ‘Study Leave Rules’ contained in

Leave Rules of SMU, is put up for consideration of the Senate.

Decision: - Draft for Revision of para 86 to 99, of ‘Study Leave Rules’ of SMU duly

incorporating UGC recommendation was circulated to all members of Senate.

Suggestions have been invited from the HOIs for any modification/ changes

required.

B) Introduction of new course; MSc Medical Biotech a 3 years course after B Sc

Biological Sciences.

It was decided during the 40th Academic Senate meeting that such proposal should be

placed before the BOS of the respective departments/course and then on approval of

Institute Academic Council be placed before the SMU Academic Senate for necessary

decision. It was pending during 41st Academic Senate meeting held on 19th January,

2013.


Progress: - Pending.

Decision: - The Senate directed to place the proposal with complete BOS approved

curriculum for consideration.

Exit policy for MSc (Medical) Biotech students-

After 3 years of completion of the course the Students of MSc be allowed to exit the

programme, if desire. In such case students will get B.Sc. degree from the university.

Placed before the Senate for direction.

Decision: - Approved.

C) Complete Applicability of Academic Rules of MIT for Students of SMIT

At present, SMIT has been following Academic Rules and Regulations of MIT on a case to

case basis. At times, decision making gets delayed, until a clarification is received from

MIT. This is not considered desirable. Being very old, MIT rules are nearly perfected; it is

proposed that its Academic Rules be followed completely, with specific and exceptional

variations to SMIT, as applicable. This would also be in conformation to the proposed

Uniformity and Standardization of Academic Curriculum and Rules in the entire Manipal

Group and help in faster decision making.

The 41st Academic Senate approved in principle & decided that the Academic Rules of

MIT & SMIT (SMU) to be compared and recommendations to be put up in the next

Senate.

Progress: - It is believed that MIT would be revising their syllabus for the next

Academic year i.e for 2014-15. It is therefore SMIT has decided to act on the above

point only after that. The Senate was informed.

Decision: - Noted.


D) Equal Weightage for In-Semester and University Examination Marks and

Corresponding Cutoff.

Presently, for theory subjects, weightage for internal and university examination is equal

i.e. 50% and 50% and for lab it is 60% and 40%. As per Item 3 at sub para 5(c) of UGC

DO letter No F.1-2/2008(XI plan) dated 16 Oct 2012(Copy at Appendix II B), the

relational weightage assigned to internal evaluation may range for 25% to 40% only. It is

therefore proposed that the internal weightage may be reduced to 25% for theory and

40% for practical examinations.

Moreover, at present, the grade of students is calculated based on the total marks

obtained from in-semester and university exams and not on respective individual cut-

offs. Thus, if a student performs well in either of these two and not that well in the other,

his/her final grade will not get affected. As a result, a student need not have a

consistent/matching performance in both parts.

Hence, it is proposed to keep cut off marks of 35% in each component i.e. 35% of In-

semester and 35% of University exam marks respectively, as given at Para 10 above, for

passing a theory subject and 40% of these components for passing a lab subject. This

would reduce the tendency of majority of the students to clear examination with heavy

dependence on internal marks and negligible dependence on university exam marks,

which may range upto single - digit marks. Also, it would reaffirm the true spirit behind

the interest weightage.

Decision: No change to the existing Academic Rules regarding weightage for in and end

semester examination of theory and practical.

Senate approved the implementation of minimum cut off marks for end semester

examination.

Academic Council to decide the cut off level.


An advance notice of one semester should be given to the students while implementing

this rule so that they are adequately prepared for the change.

Progress:- The Academic Council during the meeting held on 2nd Feb,2013 decided to

keep 35 (Out of 100) as the minimum cut off marks for End Semester Examination of

all courses of SMIT.

Placed before the Senate for ratification.

Decision: - Ratified.


FRESH AGENDA

42nd Academic Senate Meeting

Item No. III Nomination for Academic Senate Members

The following have completed their term as member of the Academic Senate:-

a. Prof (Dr) Ajeya Jha, Head, Dept. of Management Studies, SMIT

b. Prof D Suryanarayana, Head, Dept.of Electrical & Electronics Engineering, SMIT

c. Prof (Dr) BS Dandapat, Head, Dept. of Mathematics, SMIT

d. Prof (Dr) DK Jha, Head, Dept. of Physiology,SMIMS

e. Prof (Dr) B K Kanungo, Head, Dept. of OBG, SMIMS

The following have been proposed in replacement to the above for inclusion in the

Academic Senate:-

Sikkim Manipal Institute of Technology, SMIT

a. Prof CJ Thomas, Head, Dept. of Civil Engineering (SMIT)

b. Prof (Dr) Karma Sonam Sherpa, HoD I/C AE &I Engg.

c. Prof (Dr) GC Mishra, Dept of Physics, SMIT

Sikkim Manipal Institute of Medical Sciences, SMIMS

a. Prof (Dr) Bidita Khandelwal, Head, Dept of Medicine, SMIMS

b. Prof (Dr) Sanjiba Dutta, Head, Dept. of Psychiatry, SMIMS


Decision:- The Senate approved the following as members of the Academic Senate.

Sikkim Manipal Institute of Technology, SMIT

a. Prof CJ Thomas, Head, Dept. of Civil Engineering (SMIT)

b. Prof (Dr) Karma Sonam Sherpa, HoD I/C AE &I Engg.

c. Dean Academics, SMIT

Sikkim Manipal Institute of Medical Sciences, SMIMS

a. Prof (Dr) Bidita Khandelwal, Head, Dept of Medicine, SMIMS

b. Prof (Dr) Sanjiba Dutta, Head, Dept. of Psychiatry, SMIMS


Sikkim Manipal Institute of Technology

(Appendix II, Pg no 58-63, agenda 42 ASM)

Item No. IV Academic Calendar for Odd Semester of Academic year 2013-14

The Academic Calendar for odd Semester of the Academic Year 2013 -14, as

recommended by College Council Meeting is placed before the Senate for its approval.

The Senate may approve. (Appendix II ‘A’ Pg no 64, agenda 42 ASM)

Decision: - The Senate suggested modification in the proposed Academic Calendar

and directed the calendar to be modified accordingly.

Item No. V Splitting of Single Elective Subject - Geo Informatics into Two in CSE

Dept.

Presently, CSE Department is offering an elective on “Geo- Informatics” common for both

B. Tech/MCA and M Tech students. “Geo-Informatics” consists of two parts - Remote

Sensing and GIS. The contents of the Remote Sensing part is mostly covered by another

elective subject - DIP (Digital Image Processing). At the same time, RS & GIS together

become a vast syllabus with repetition of contents of DIP, which is difficult to complete

in 40 to 45 lectures. Moreover, for those who have already studied DIP, the major part of

the Remote Sensing become redundant.

It is therefore proposed to float two electives in place of a single elective of Geo

Informatics with revised content as under:-

(a) Remote Sensing (with minimum contents of DIP) with extended

coverage

(b) Geographical Information System for 4 credits each

The revised syllabus of the above subjects are designed and reviewed by the Internal

Board of Studies and have the verbal acceptance of the External BOS member Dr. S K

Ghosh, SIT, IIT, Kharagpur. The detailed syllabuses of the above subjects are at

(Appendix II “B” Pg no. 65, agenda 42 ASM) and (Appendix II ‘C’ Pg no. 66-67,

agenda 42 ASM) respectively. These new syllabus is proposed to be effective from

2013-14 batch.

Placed before the Academic Senate for approval.



Item No. VI Changes in Scheme of MTech Part Time (3 Years Duration) in CSE

Dept.

In order to avoid clash of regular and part-time courses and also to reduce the number of

faculty for respective semesters, the subject re - allocation for the part time M. Tech in

CSE Department has been revised semester wise as follows:

Existing Scheme for Master of Technology (CSE) – Part Time

Semester Subjects

1 CSE-1271, CSE-1272, CSE-1276, CSE-1278

2 CSE-1273, CSE-1274, CSE-1275, CSE-1277

3 CSE-2271, CSE-2272, CSE-2276, CSE-2278

4 CSE-2273, CSE-2274, CSE-2275, CSE-2277

5 and 6 CSE-3271/4271

Proposed Scheme For Master of Technology (CSE) – Part Time

Semester Subjects

1 CSE-1271, CSE-1272, CSE-1276, CSE-1278

2 CSE-2271, CSE-2272, CSE-2276, CSE-2278

3 CSE-1273, CSE-1274, CSE-1275, CSE-1277

4 CSE-2273, CSE-2274, CSE-2275, CSE-2277

5 and 6 CSE-3271/4271

Approval by the Academic Senate is sought for the new syllabus which will come into

effect from 2013-14 batch admitted students.


Item No. VII Revised Syllabi of the Subjects of MBA/BBA Offered by CSE Dept.

The CSE Dept. is conducting the following subjects of MBA/BBA courses, which need to

be modified to bring the contents of respective subjects to the desired level of

contemporary knowledge of computers and their applications in business management.


Accordingly, the syllabi for the following subjects are revised/ modified in consultation

with Mgt. Dept. and have the verbal acceptance of the External BOS member Dr. S K

Ghosh, SIT, IIT, Kharagpur. The copies of the same are attached:-

(a) CSE- 2237: Management Information System (Appendix II ‘D’ Pg no. 68-69,)

(b) CSE- 1236: Computer Application in Management (Appendix II ‘E’ Pg no. 70-71)

(c) CSE- 1242: Computer Application in Business (Appendix II ‘F’ Pg no. 72)

(d) CSE- 6241: Management Information System (Appendix II ‘G’ Pg no. 73)

Approval by the Academic Senate is sought for the new syllabi will propose to be

effective from 2013-14 batches.


Decision: - Not approved. The Senate directed that the current/ongoing MBA/BBA

curriculum should be comparable with other premier Management Institutes. The

BOS of Management Department to decide/finalize the curriculum.

Item No. VIII Discontinuing B Tech AEI Course

It is observed that minimum number of students opt for AEI branch and thus maximum

seats remain vacant in the branch. To attract more number of students, the branch may

be discontinued and replaced by one of the following branches from 2014-15 batches:-

(a) Electronics and Computer Engineering.

(b) Computer and Communication Engineering.

(c) Information and Communication Technology.

Approval in principle of the Academic Senate is now sought. Other details will be worked

out subsequently.

Placed before the Senate for necessary directions.

Decision: - Senate approved the discontinuation of AE&I and start of B Tech in

Computer and Communication Engineering (sl no (b) above) & directed to place it

before forthcoming SMU Governing Council meeting for consideration.

Agenda

42nd ASM


Item No. IX M Tech Syllabus for AEI Dept.

Approval for commencement of M Tech in AEI branch was accorded in 41st Academic

Senate Meeting. It is proposed to offer two specializations “VLSI Design and Embedded

Systems “and “Process Control & Instrumentation”.

The proposed detailed syllabus of M.Tech in AEI Dept. as approved by BOS and to be

implemented from 2013-14 batch is at (Appendix II ‘H’ Pg no. 74-111, agenda 42

ASM) and (Appendix II ‘ I’ Pg no. 112 -148, agenda 42 ASM) respectively.

The department of AEI proposed to offer MTech in two specializations –Process Control

Instrumentation and VLSI Embedded systems. In the eventuality of closure of the Dept.,

the M.Tech courses may be run under either the department ECE or EEE.

Placed before the Senate for decision.

Decision: - Approved. Both the approved M Tech specializations (Process Control

Instrumentation and VLSI Embedded systems) will be offered by Electronics &

Communication Engineering Department of SMIT, instead of AEI which is being

closed.

Item No. X Change in BOS for AEI Department

One of the BOS members from Industry Mr Tulsi Ratan Poddar, Technical Director

System & Services, Kolkata is not available due to his commitments. It is proposed to

include in his place, Mr Ram Chandra Chakraborty Managing Director, ALS Advanced

Information Systems (India) PVT. Ltd., Kolkatta. Reference details enclosed.


(Appendix II ‘M’ Pg no. 186-187, agenda 42 ASM)

Decision: Approved.


Item No. XI Inclusion of Credit Point in IE-710 (Industrial Training) for AEI

Dept.

At present, no credit is allotted to industrial Training in 7th Semester as per old

curriculum. BOS members opined to include the same in new curriculum. The

credits/marks allocated to the courses Industrial Electronics –I in Vth Semester and

Industrial Electronics II and VI Semester may be adjusted to allocate some credits for

Industrial Training Program with effect from 2013-14 batch.

Sl. No Subject Code Subject Name Present

Credit

Recommended Remarks

(a) IE-505 Industrial

Instrumentation-I

4 3 Since

readjust

ment

only, total

credit of

B.Tech

remain

same.

(b) IE-605 Industrial

Instrumentation -II

4 3

(c) IE-710 Industrial Training 0 2

(d) Total 8 8


Decision: Approved.

Item No. XII Increase in Vacation for SMIT Faculty Members

Vacation has been an integral part of educational institutions including the higher

education. IITs currently provide two-month vacations annually at a time or in two

spells. MIT, our sister concern also provides the same duration of vacation to their

teaching staff. In SMIT, initially 90 days’ vacation was provided till 2003-04, which was

reduced to 30 days citing parity with the medical college.


60 days’ vacation for higher education is essential and important for various reasons as

under:-

(a) Most faculty members are not residents of their workplace and hence they are

required to visit their own homes periodically for social and emotional

reasons and to resolve personal and family health issues.

(b) Higher education requires scholarly pursuits apart from academic tasks. In a

normal course, a faculty member is expected to do research, guide scholars,

publish and present research papers, author books/SLMs, attend workshops,

seminars and FDPs for self -improvement, visit institutions of eminence for

short stints etc.

(c) In the process, the self -development and self- rejuvenation has been taking

taken a back-seat and SMIT as a whole is probably losing out.

It is therefore proposed to increase the vacation in SMIT from 30 to 60 days.

Placed before the Senate for consideration.

Decision:-Not approved.

Item No. XIII Change of MTech Syllabus Consequent to Re-designating ICNTAA as

CMSNT

Previously, ICNTAA had a tie-up with TU-Delft, The Netherlands and the MTech course

basically dealt with Polymer Science and Nanotechnology. Early this year, the tie-up

with TU-Delft and SMIT has ended. Accordingly, our Academic Senate re-designated the

department as “Centre for Materials Science and Nanotechnology (CMSNT)”

In view of above, the department revised the syllabus accordingly. The proposed

detailed syllabus of the M. Tech course as approved by BOS, and proposed to be

implemented from 2013-14 batches. (Appendix II ‘J’ Pg no. 149-173, agenda 42 ASM)




Item No. XIV Change of Syllabus for Lab Subjects in Physics

The new syllabus for Physics theory subjects for B. Tech and M.Sc were approved in

2012-13 and were effective from 2012-13 batches. However, that time, the Lab syllabus

was kept unchanged. The lab syllabus of B. Tech. & M.Sc. Physics is now

revised/restructured in keeping in mind the revised theory syllabus. Only a few new

experiments have been introduced in new lab syllabus. The details are given in the

respective new syllabi at (Appendix II ‘K’ Pg no. 174-184, agenda 42 ASM). If

approved would be implemented from 2013-14 batch onwards.



Item No. XV BOS Member from Industry for CE Dept.

One of the BOS members from Industry, Mr B K Ojha, Senior Executive Engineer LANCO

is not available due to his transfer to Chennai on completion of the project in Sikkim. It is

proposed to have in his place, Mr. Rabi Narayan Sharma, B. Tech (Civil), M. Tech (Env

Engg), IIT Kharagpur, working as Sr. Divisional Engineer in Tourism Dept of Govt. of

Sikkim.

The CE, Dept. of SMIT replaced the above request and proposed that in place of Mr Rabi

Narayan Sharma, Mr Praveen Kumar Pradhan, Superintending Engineer, Govt of

Sikkim be included as member of BOS in the Civil Engineering Department.

Comments on the above point are enclosed.

(Appendix II ‘L’ Pg no. 185, agenda 42 ASM)



Item No. XVI M Tech (Structures) Program in CE Dept.

The approval for the starting of an M. Tech (Structures) program was accorded during

2011-12. However, department could not start the program due to non-availability of

faculty. More than 60% of the existing faculties of the department are fresh B. Tech


graduates. An option to commence M. Tech in SMIT, with part faculty from MIT was

explored but finally dropped due to their non-availability. To stabilize the department,

it is proposed to arrange a part time M. Tech (Structures) under Manipal University.

Faculty members will carry out their regular semester responsibilities and move to MIT

during the semester vacation in Nov/Dec and May/June. Director MIT has agreed in

principle in this regard. This will stabilize and strengthen the department. Once qualified

faculty join the Department, the feasibility of conducting M.Tech completely by our own

faculty will be explored.


Decision: Senate directed that the SMIT faculty to be trained at MIT as proposed

but in the interim period, SMIT to explore the option of inviting the faculty from

nearby colleges such as B E College, Shibpur Kolkata, who can come and complete

the syllabus of Structure portion.

Item No. XVII SMUDDE Expertise to Improve the Quality and Quantity of Intake of

Students in SMIT

Of late, intake into SMIT in terms of quality and quantity is getting affected. With NIT,

Sikkim likely to fully operational shortly and some more private universities expected to

be opened up in Sikkim/North Bengal/Catchment areas, SMIT might face still more

challenges to maintain its past intake record in terms of quality and quantity of students.

It is considered that a holistic review of the entire issue needs to be carried out to work

out a road map for addition/deletion of branches and work out a strategy for the future.

It is considered that SMUDE has expertise in the field of carrying out extensive surveys

while changing their curriculum in order to make its students of various courses as

market ready for jobs. SMUDE may be instructed to carry out environmental/market

survey for SMIT and suggested course of action for future strategies.


Decision: Not approved. Although seeking suggestions from the marketing team of

SMUDDE was agreed to.


Item No. XVIII Revision of PhD Regulations of SMU

PhD regulations of SMU were revised in Dec 2009. Since then, a number of

changes/amendments have taken place including the minimum duration and mandatory

requirement of having Research Methodology in course work for all disciplines. There is

also a gap between the rules and practice in some cases. The impending collaborative

research work of PhD scholars involving two or more universities of the group also

necessitates a relook at the existing rules. It is recommended that a revision of the

regulations be carried out.


Decision: - Senate directed that the existing PhD regulations to be strictly followed

and specific recommendation for modification if any, be put up along with

complete justification.

Item No. XIX Exchange of Faculty Members within Constituent Colleges under

SMU

Due to commonalities and inter disciplinary nature of some subjects, it has been

observed that the faculty members of one college are invited to teach in other colleges of

SMU. To stream line such temporary arrangements, it is recommended that the

borrowing college should give the requirements to the parent college at least one

semester in advance, so as to incorporate such requirements into the workloads of the

faculty members of the Parent College without disturbing the ongoing activities of the

colleges. It is also recommended that such requests may be consolidated and forwarded

together.

However, if the requirements are considered to be for longer duration, recruiting

additional faculty members for such colleges may be considered, if found feasible for the

same.



Decision:- Number of lectures does not justify the requirement of hiring additional

faculty.

Faculty with the required Subject Expertise if available, within the

campus/university, the extra faculty will not be appointed from outside.

Faculty requirement may be intimated in advance by the recipient HOI, so as to

enable the donor institution to plan faculty teaching load.

On request, the Senate approved to postpone the computer classes of SMCON and

conduct the same during the forthcoming even semester i.e starting from January

2014.

Sikkim Manipal Institute of Medical Sciences (SMIMS)

Item No. XX Contingency Money for Exam Cell

During university exams department are being paid for 50/-per examiner/day as

incidental charges for Tea/Snacks etc. This is paid for 4+1 examiner appears Rs. 250/-

day. This amount is too meager as in addition there is support staff assisting in the exam

which includes Junior Doctors.

It is recommended that this amount be increased to Rs. 100 per day/examiner for 4+2

examiner.

Placed before the Senate for decision.


Item No. XXI Practical Log Book to be submitted by the candidates in the Pre

University as well as University Examination.




Item No. XXII Review of BSc MLT Course

The three year BScMLT course re -started in the year 2009 and the first batch completed

the course in 2012. In the first batch there were 11 students enrolled including 5 in-

service students. This course was started as a skill development initiative from SMU

where existing technical staff was encouraged to apply to meet the qualifying criteria of

BScMLT degree. The following is the detail of number of students enrolled in the course

since 2009.

2009-5 students (2 in service and 6 general students)

2010 -5 Students (2 in service and 3 general students)

2011-no admission

2012-3 students

The Senate is requested to review the feasibility of the course and give directives.

Decision:- The Senate directed the course to continue / status-quo to be

maintained. The current students’ strength do not justify hiring of additional

faculty.

Item No. XXIII Re-organisation of Board of Studies

A) Dept. of Pharmacology, SMIMS

a. Since Prof (Dr) Amit Chakraborty, Dept. of Pharmacology, SMIMS has been

relieved from SMIMS. Dr Supratim Datta, Asso. Professor, Dept of

Pharmacology, SMIMS is proposed to replace him as the Internal member in

the BOS of Pharmacology Dept.

The revised proposed BOS is as under.

b. Prof (Dr) KC Swain, Head, Dept. of Pharmacology, SMIMS Internal


d. Dr Supratim Datta, Asso. Professor, Dept of Pharmacology, SMIMS Internal


e. Prof (Dr) S Mohanty, Head, SCB Medical College, Cuttack -7 External

f. Prof (Dr) Satish Chandra, R I M S, Ranchi External



B) The BOS in the Department of Integrated MSc Medical Biotechnology was

approved during the 41st Academic Senate Meeting of the university held on 19th

January, 2013 with a suggestion that one external expert should be from nearby

place.

Hence the revised BOS in the Department of Integrated MSc Medical Biotechnology

with one more external expert from nearby place is proposed as under:-

a. Air Marshal( Dr) G S Joneja, Dean, SMIMS Chairman


c. Prof (Dr) A K Samanta DCE(Med), SMU Internal



f. Dr Binod Kumar Tamang, I/C, Anatomy, SMIMS Internal


h. Prof (Dr) T A Singh, Head , Dept. of Bio -Chem, SMIMS Internal

i. Prof (Dr) Prasanta Kumar Mitra, Head, Dept. of Biotechnology, Internal

j. Dr SN Jangle, Director, Centre of Biotechnology, External


k. Dr Y D Sharma, Head, Dept. of Biotechnology, AIIMS, New Delhi External

l. Dr Ranadhir Chakraborty, Head, Dept, Biotech NBU, Siliguri External




C) Department of PG Curriculum, Dept. of ENT, SMIMS

The BOS in the Department of PG Curriculum, Dept. of ENT, SMIMS was approved

during the 41st Academic Senate Meeting of the university held on 19th January,

2013.

Prof (Dr) S Khanna, Head, Dept of ENT, GMCH, Guwahati has been proposed to be

replaced. The revised BOS is as follows:-

a. Prof (Dr) Suvamoy Chakraborty, Head, Dept. of ENT, SMIMS Internal

b. Dr Subhabarta Sengupta , Associate Professor, Dept. of ENT, SMIMS Internal

c. Dr Binod Tamang, Associate Prof, Dept. of Anatomy, SMIMS Allied

Member

d. Prof (Dr) Achal Gulati, Director, Dept. of ENT, External

Maulana Azad Medical College, New Delhi.

e. Prof (Dr) D M Munish, Head, Dept. of ENT, NBMCH, Siliguri External



Sikkim Manipal College of Physiotheraphy (SMCPT)

Item No. XXIV Academic Calendar for the year 2013 -2014 of SMCPT

Academic Calendar for the year 2013 -2014 of Sikkim Manipal College of Physiotherapy

(SMCPT) is placed before the Senate for information.

Senate may take a note. (Appendix III, Pg no. 188, agenda 42 ASM)

Decision: - Noted.

Sikkim Manipal College of Nursing (SMCON)

Item No. XXV Academic Calendar of BSc Nursing & P.C. BSc. Nursing for the year 2013 -

2014 of Sikkim Manipal College of Nursing (SMCON) is placed before the Senate for

information. (Appendix IV, Pg no. 189-195, agenda 42 ASM)

Senate may take a note.

Decision: - Noted.


Item No. XXVI PhD Programme

A) The following research scholars of the University had successfully defended their

theses & awarded with provisional PhD degree. The PhD degree will be awarded to

them during forthcoming convocation.

a. Kunsang Ongmoo Bhutia, Reg No. 200810005, Dept. of Microbiology

Guide: - Prof (Dr) TSK Singh, Head, Dept. of Microbiology, SMIMS &

Co guide: - Prof (Dr) Luna Adhikari, Dept. of Microbiology, SMIMS)

Topic: - “Molecular Characterization of Community – ND Hospital -Associated

Methicillin Resistant Staphylococcus Aureus Isolates, From Tertiary Care

Hospitals, Gangtok, Sikkim”.

b. Sourav Dhar, Reg No. 200910005, Dept. of E &C, SMIT

Guide: - Prof (Dr) Rabindranath Bera, Head, Dept. of E &C, SMIT

Topic: - “Cognitive Radio Based Convergence of Remote Sensing and

Communication Technology for Intelligent Transportation System”.

c. Deepika Tiwary, Reg. No – 200710005, Dept. of Mgt. Studies, SMIT

Guide: - Prof (Dr) Ajeya Jha, Head, Dept. of Mgt. Studies, SMIT

Topic:-“Impact of Gender differences on Teams: A study of India

Professionals”.

Senate may ratify.

Decision: - Ratify.

B) The Viva Voce of the following research scholar will be conducted in September

2013.

Karma Gurmey Dolma, Reg No. 200710016, Dept. of Microbiology, SMIMS

Guide: - Dr J Mohanta, Director, RMRC, Assam

Co-guide:- Prof (Dr) Luna Adhikari, Dept. of Microbiology, SMIMS


Topic: - “A Study on default, failure and relapse cases of Pulmonary Tuberculosis in

the population of Sikkim, India.

Senate may note.

Decision:- Senate considered award of PhD degree during the forthcoming

convocation on successful defence/Viva Voce of the thesis.

Item No. XXVII PhD Registration

The research protocols of the following candidates had been approved by the URC of

SMU & they have also qualified the PhD Entrance Exam of the university.

a. Moumi Pandit, Internal/ Part Time, Reg.No. 201310001 Dept. of E &C, SMIT

Guide : - Dr Tanushree Bose, Dept of E &C, SMIT

Coguide : - Prof (Dr) M K Ghose, Dean R & D, Head, Dept. of CSE, SMIT

b. Sandeep Gurung, Internal/ Part Time, Reg. No. 201310002, Dept. of CSE, SMIT

Guide :- (Dr) M K Ghose, Dean R & D, Head, Dept. of CSE, SMIT

c. Manish Kumar Roy, Internal/ Part Time, Reg.No. 201310003, Dept. of ME,

SMIT

Guide : - Dr (Prof) BB Pradhan, Head, ME, SMIT

Coguide : - Dr Amitava Ray, Asso Prof, ME, SMIT

d. Biswaraj Sen, Internal/Part Time, Reg. No. 201310004, Dept. of CSE, SMIT

Guide : - Dr (Prof) Kalpana Sharma, Dept of CSE, SMIT

Coguide : - Prof (Dr) M K Ghose, Dean R & D, Head, Dept. of CSE, SMIT

Senate may ratify.

Decision: Ratified.


e. Nirmal Kumar, an external part time research scholar has been registered

provisionally (No. 201310005) in Dept. of Mgt.Studies, SMIT, pending

submission of valid score card of qualifying exam for PhD admission.

Guide : - Prof (Dr) Ajeya Jha, Head, Dept of Mgt. studies, SMIT

Senate may note.

Decision: - Noted.

Item No. XXVIII URC has approved the cancellation of PhD Registration of the

following candidates:-

a. Manish Kumar Roy, Reg No. 200910003, Dept. of ME, SMIT

Guide : - Prof (Dr) Achintya Choudhury, Dept. of ME, SMIT

Co guide : - Ashis Kumar Chakraborty, Birla Institute of Technology, Mesra

b. Miss Anupama Sharma, Reg No. 201110011, Dept. of ICNTAA, SMIT

Guide : - Prof (Dr) Shantanu Bhowmik, ICNTAA, SMIT

Coguide : - Prof (Dr) Bhuvanesh, Indian Institute of Technology, New Delhi

c. Mr Palden Barfungpa, Reg No. 201010008, Dept. of IT, SMIT

Guide : - Prof (Dr) Subrata Ghoshal, Head, Dept. of IT, SMIT

Placed before the Senate for ratify.


Item No. XXIX PhD Guides

The University Research Committee had approved the following as PhD

Guides/Coguides:-

a. Dr Tanushree Bose, Dept of Electronics & Communication, SMIT (Guide)

b. Dr (Prof) BB Pradhan, Head, Mechanical Engineering, SMIT (Coguide)


c. Dr Amitava Ray, Associate Professor, Mechanical Engineering, SMIT (Coguide)

d. Dr (Prof) Kalpana Sharma, Dept of Computer Science Engineering, SMIT

(Guide)

e. Prof (Dr) Kumkum Garg, Dean, School of Engineering, Manipal University

Jaipur (Coguide)



Item No. XXX Change of Guide

URC has approved Prof (Dr) Ajeya Jha as the guide in place of Dr (Mrs) Sonia Munjal in

respect of Mrs Manjushree Mishra, a research scholar in the Dept of Mgt.Studies, SMIT.

Placed before the Senate for ratification.


Item No. XXXI Change of Title of the Thesis

Since the current work of Ms Sagay Doma Bhutia (Regn.no. 200910004) of Chemistry

Department has already been published by other research scholars, IRPEC recommends

the change of title of her PhD thesis as hereunder.

a. Previous Title: Colometric Sensor for Determination of Pollutants present in Air

and Water.

b. New Title: Synthesis and Photophysical Studies of Tri (2,6-Dibromo) Pyridyl

Corrol

The University Research Committee in its meeting held on 4th March, 2013 decided that

the proposed title will be considered for approval on receipt of abstract explaining that

the proposed title will not cause any change in the content of the thesis.

The abstract was placed before the Senate for consideration.

Decision: - Not approved. The senate directed that the complete justification in this

regard to be put up again to the Vice Chancellor, SMU for consideration. If

approved, it will be put up for ratification in the next senate.


Item No. XXXII Inclusion of one more Co-guide

a. Prof (Dr) K S Sherpa, HoD, Dept. of AE&I inclusion as co guide in addition to Dr

Amitava Ray, Associate Professor, Dept of ME, SMIT (Guide) & Dr Sandeep

Chakraborty, Lovely Professional University, Punjab (Co Guide) of the research

scholar Mr Shabbiruddin (Regn. No: 201110005) of EE Department. (It has been

approved by URC).

b. Prof (Dr) Kumkum Garg, Manipal University Jaipur approved as co guide in addition

to Prof (Dr) KS Sherpa, Dept. of Electrical Engineering, SMIT (Guide) of the research

scholar Manish Kr Thukral (Reg.No. 201110008) Department of E & E, SMIT. (It has

been approved by URC).

Senate may ratify.


Item No. XXXIII PhD Entrance Exam

The entrance exam for PhD programme of the University was held on 21st April, 2013.

Out of 28 candidates, 23 candidates qualified the examination.

Senate may note.

Decision: Noted.

Sikkim Manipal University -Directorate of Distance Education

(Appendix –V, Pg no. 196-198, agenda 42 ASM)

Item No. XXXIV Approval of structure for new BBA program

Objective: To offer a BBA program introducing skill based electives.

a. restructure the existing BBA program by aligning it to current requirements

b. revise the program to introduce skill based electives in the BBA program instead

of the present specialisations for BBA


The structure of the Program and the BOS approval are provided in (Appendix V ‘A’ Pg

no. 199-214, agenda 42 ASM)

Description: Introducing skill based electives to meet vocational requirements like

Statistical Analysis, Advanced Excel for Managers, Computer aided Accounting,

Advertising and Personal selling, financial planning.

Approved by email in the BOS dated 10/5/12

Approved in principle in the 41st Academic Senate Meeting held on 19th January 2013.

The Senate may accord approval to the proposed structure and curriculum for BBA.


Item No. XXXV Offering Skill-Based Training Programs For Persons With ‘Special

Needs’.

As part of Corporate Social Responsibility, Manipal Global Education Services has

approached the University to consider offering Skill-based Training Programs for

persons with ‘special needs’. Programs may be offered by seeking necessary permission

from the Rehabilitation Council of India (RCI) a Government of India organization. These

will be Certificate and Diploma programs to begin with falling within the list provided by

the UGC. Two such programs are Foundation course in Special Education and Diploma in

Community based Rehabilitation. Approval of the Senate is sought to commence such

programs in principle.

The Senate may accord approval to commence these programs.


Item No. XXXVI Introducing the Project Approval Phase for all programs

having ‘Project’ as a subject/course for completion of the Program.

In order to have greater University role and control on the subject titled ‘Projects’ for all

relevant Programs it is proposed that students have to get their project proposal and the


guide approved before commencing the project work. (Appendix V ‘B’ Pg no. 215-223,

agenda 42 ASM) has the details of the proposal.

Request assent for the proposal.


Item No. XXXVII BA-Sociology, BA English, and BA Economics, 6th Semester-one

subject in each be replaced by BAS/BAE/BAO 601-General studies and Aptitude

In case of Arts and Humanities, it is proposed that in BA-Sociology, BA English, and BA

Economics, 6th Semester-one subject in each be replaced by BAS/BAE/BAO 601-General

studies and Aptitude. BOS approval for the same has been obtained. These come into

effect from November 2013 session onwards. Students have been notified. Appendix V

‘C’ Pg no. 224-228, agenda 42 ASM has details of BOS approval.

Request the Senate to provide assent for the proposal.


Item No. XXXVIII Modified Term End Examination, Project Evaluation and

Practical.

It is proposed that in case of Term End Examination, the total marks of descriptive

questions in the Term End paper be increased to 40/140 as against 20/140 (for a 4

credit paper) for all programs except for programs which have been discontinued. The

duration of the examination also has been changed from 2 hours for a 4 credit paper to 3

hours and from 1 hour for a 3 credit paper to 1 hour 30 minutes. The changes are

mentioned in the annexure. These are proposed to comply with the DEC compliance

report dated 17th September, 2009. Consequently, the composition of the TEE theory

papers has been changed. Appendix V ‘D’ Pg no. 229-230, agenda 42 ASM has details

of the proposal.

Further to the notification on inclusion of descriptive question in term end examinations

vide letter No.SMU/Reg.Acad/2013 -33 dated 20th Feb,2013 the following modified


frame work will now be applicable for Term End Examination , Project Evaluation and

Practical with effect from January 2014 admission sessions :

Term End Examination:

1. The duration of Examination will henceforth be of Three hours for a Four Credit

paper and One hour Thirty minutes for a Two Credit paper.

2. The Examination will continue to be administered as per existing practice followed by

the University, with the change that in addition to OMR/ Online MCQ, answer sheets will

be provided to each candidate to write the Descriptive part of the Question paper.

3. At the end of the Examination, the answer script will be handed over to the

Examination Centre Superintendent for onward transmission to the University.

4. The pattern of question paper will be as under:-

For a 4 Credit paper:

Duration: 3hrs.

Pattern of Question paper:

Section A (Compulsory) Question x

Marks Marks Time

Descriptive Questions with a choice of answering

Four out of Six questions. 4 x 10 40 1hr 30 min

Section B

Multiple Choice Questions 50 x 1 50 1hr 30 min

Multiple Choice Questions 25 x 2 50

Total 140

For a 2 credit paper Duration: 1 hr 30 min.


Pattern of Question paper:

Section A (Compulsory) Question x

Marks Marks Time

Descriptive Questions with a choice of answering

Two out of Four questions. 2 x 10 20 45 min

Section B

Multiple Choice Questions 24 x 1 24 45 min

Multiple Choice Questions 13 x 2 26

Total 70

The examination department will work out the modalities of implementation and put up

for approval to concerned authorities as required.

Project for concerned Programs:

A Project Steering Committee be constituted for each program by the respective

Department to :-

i. Approve the project guides after ensuring that they have the requisite

qualifications and experience.

ii. Review the project synopsis and accord approval

iii. Receive consolidated IA Evaluation reports (review reports) from the Learning

Centres and to coordinate with Project in-charges at respective Learning centres

and guides.

iv. Provide final list of students to the CoE and communicate the same to the LC in

respect of students who are allowed to submit their Project Work and appear for

the University Viva-Voce examination

The COE Office will hitherto:

i. Arrange for Viva-voce examination at Learning Centers

ii. Collate the IA marks received, along with the approved student list details

iii. Appoint examiners for the conduct of the Term- end University Viva-Voce


Examination.

iv. Collate Term end University Viva-Voce examination marks and declare results.

v. Send necessary circulars and direct Learning Centers to comply with the

arrangement required to conduct the above including all records to be

maintained at the Learning Centers as per the directives sent by the Director

SMU DE on this matter.

Practical for concerned Programs:

i. All practical be conducted as per the Practical Manual issued by the University

at the Learning Centers

ii. Practical to be conducted by University approved faculty at Learning Centers.

iii. The Term End Practical Examination to be conducted by University appointed

Examiners only and necessary confidential procedures to be followed as

directed by the COE in order to collate marks and declare results.

The notification in this regard has been issued vide notification no

SMU/Reg/2013-304 dated 6th Aug 2013 on approval of the Vice Chancellor, SMU.

(Appendix - D 1, Pg no. 231 -233, agenda 42 ASM)

Placed before the Senate for post facto approval/ratification.


Item No. XXXIX Addition of Electives to acquire additional Credits & Qualifications

in all programs.

The students of the University may be offered electives in addition to the minimum

requirement in any program. Provision may be made to offer open electives to students

of all programs in a bid to offer students acquire additional credits and qualifications.

The Senate is requested to give approval in principle.

Decision: - Approved in principle. The electives can be offered as an audit course.


Item No. XXXX Withdrawal of Lateral entry for admissions

The University has been allowing admissions to the second or third semester of MBA to

those who completed BBA. It also has been allowing admissions to 2nd or 3rd semester of

MCA to students who have completed BCA. As per UGC guidelines,it is proposed that

these and similar Lateral entry be withdrawn except which the UGC explicitly allows.

Request the Senate’s assent for the withdrawal of Admission through Lateral Entry.


Item No. XXXXI Approval for Conduct of Audit by M/s TUV Rheinland.

As part of the continuing efforts of the University to streamline the working of Learning

Centres and make them compliant with the University’s academic imperatives,

it was planned to undertake a Third-party Audit of all Learning Centres of the University.

M/s TUV Rheinland was selected for the purpose, given their previous engagements for

the several Group institutions.

The Senate may accord approval.


Item No. XXXXII Setting up of a Department of Training and Research

The SMU Executive Committee vide its notification No. SMU/REG/2013-179 dated

24.05.2013 has approved the setting up of a Department of Training and Research

Department to promote research within SMU DE and in collaboration with other

institutions in various disciplines in vogue and particularly in distance education and

also promote Training in vocational and skill based fields in keeping with the present

thrust of the Government. Dr. Gayathri Devi has been appointed as the Dean of the

Department. Consequently Dr. Shivram Krishnan has been appointed Dean Academics,

on a rotational basis as per the University policy. The Senate may note.

Decision: - Noted.


Item No. XXXXIII Modification; Internal Assessment Procedures for SMU DE

(Appendix V ‘E’ Pg no. 234, agenda 42 ASM)

In order to comply with the DEC requirements of Internal Assessments, the University

has modified the following procedures for internal assessment-

1. The student will submit one assignment per subject.

2. A student may submit either typed or handwritten assignments to his/her LC.

3. The LC will upload the assignments on the University portal (scan and upload in

case of handwritten assignments)

4. The University will allocate Assignments to respective LCs for evaluation by

University approved faculty at the Learning Centres.

5. The LC faculty will evaluate assignments using OSM.

6. The University will return evaluated Assignments to students through LC.

7. The University will conduct a periodic Audit of evaluated Assignments.

All necessary procedures will be put in place by concerned departments and comply and

with effect from session starting January 2014.

The above has been approved by the Vice Chancellor, SMU.

Placed before the Senate for post facto approval/ratification.


Item No. XXXXIV Vidyadeep Scholarship for Regular Course

The Vidyadeep Scholarship in vogue for DE has been offered to students admitted in the

Department of Humanities and Social Sciences at the campus at Gangtok since the last

two sessions. It is proposed that this may be continued to be offered to regular students


at the campus on the basis to be decided at least three months before the

commencement of admission for the next session.

The Senate may consider to accord approval.


Item No. XXXXV Any other matter with the permission of the Chair.

Item No. XXXXVI Status of List of LCs as on 31st July 2013

The list contains details of 1333 LCs established from inception.

Summary:

Operation Active: 799 Authorized List of Learning Centers to promote SMU programs

under distance mode and can participate in Admission drives.

Operationally Conditional: 109 Authorized list of Learning Centers who can continue to

service the students assigned by University

Closed status: 425 Learning Centers moved into closed status. There are no Students

assigned to them.

The Senate may ratify the above status.


Item No. XXXXVII Introduction of four year Undergraduate Program by SMU DE in

Nepal

The globally accepted norm of duration of undergraduate program is four years.

Recently Delhi University has also introduced its UG program with four year duration.

Subsequently Tribhuvan University in Nepal has followed the Delhi University in this

regard. The SMU DE Learning Centre in Nepal also has to adopt the same duration for the

Undergraduate program. It is proposed that SMU DE may be allowed to explore the


possibility of introducing a similar duration and collate necessary documentation in

support of it.

The Senate is requested to approve the above in principle.

Decision: - Approved in principle. The SMU DDE to put up the detailed proposal.

Item No. XXXXVIII Reconstitution of Board of Studies (BoS) of SMCPT:-

The following revised BOS in the department of SMCPT are placed before the Senate for

approval.

a. Air Marshal (Retd) Dr G S Joneja, Dean, SMIMS - Chairman

b. Dr Nikita Joshi, Principal Incharge, SMCPT - Internal

c. Dr Bidita Khandelwal, Head, Dept of Medicine, SMIMS - Internal

d. Dr S K Dewan, Head, Dept of Orthopaedics, SMIMS - Internal

e. Dr P P Mohanty, Head, Dept of Physiotheraphy, SVNIRTAR, Cuttack - External

f. Dr Arun Maiya, Head, Dept of Physiotheraphy, MCOAHS, Manipal. - External


Item No. XXXXVIII Revision of Syllabus; BPT (SMCPT)

Revised syllabuses of Microbiology of 2nd year BPT to be included in the current

academic session 2013 are placed before the senate for approval.


Item No. XXXXIX The meeting ended with vote of thanks by the Registrar, SMU

Sd/-

MINUTES - Sikkim Manipal University

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