Field Operations and Processing Manual - PSA Data Archive

Field Operations and Processing Manual

Republic of the Philippines

PHILIPPINE STATISTICS AUTHORITY Solid Responsive World-class

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F O R E W O R D

This Field Operations and Processing Manual for the Quarterly Survey of Philippine Business and Industry (QSPBI) was prepared to guide both central and field office personnel in the efficient conduct and uniformity of instructions during survey operations and data processing. This Manual contains concepts and definition, the scope and coverage, survey organization and operations, survey design and the standard instructions in editing and processing. Included also in this Manual is the discussion of the QSPBI Data Processing System that will be used in data processing of QSPBI reports. The success of the QSPBI survey operations depends not only on the dedication and full participation of central and field personnel, but also on the correct understanding of the concepts and implementation of instructions laid out in this Manual. LISA GRACE S. BERSALES, Ph.D. Undersecretary National Statistician and Civil Registrar General Quezon City, Philippines January 2018

TABLE OF CONTENTS

iv

Page

1 INTRODUCTION

1.1 Overview…………………………………………………………………… 1

1.2 Uses of the QSPBI Data…………………………………………………. 1

1.3 Historical Background……………………………………………………. 1

1.3.1 Integrated Quarterly Survey of Establishments (IQSE)………………. 1

1.3.2 Quarterly Survey of Establishments (QSE)……………………………. 2

1.3.3 Quarterly Survey of Philippine Business and Industry……………….. 3

1.4 Legal Authority……………………………………………………………. 4

1.4.1 Confidentiality of Information……………………………………………. 4

1.5 Reference Period…………………………………………………………. 5

2 SURVEY DESIGN

2.1 Unit of Enumeration………………………………………………………. 7

2.2 Taxonomy of Establishments……………………………………………. 7

2.2.1 Industrial Classification…………………………………………………... 7

2.2.2 Economic Organization ………………………………………………….. 8

2.2.3 Legal Organization……………………………………………………….. 8

2.2.4 Total Employment………………………………………..…………… 9

2.2.5 Geographic Classification……………………………………………….. 9

2.3 Scope and Coverage…………………………………………………….. 9

2.4 Frame……………………………………………………………….……… 12

2.5 Sampling Design………………………………………………………….. 12

2.5.1 Sampling Units……………………………………………………………. 12

2.5.2 Geographic Domain………………………………………………………. 13

2.5.3 Sample Selection Process………………………………………………. 14

2.5.4 Final QSPBI Samples……………………………………………………. 19

3 THE QUESTIONNAIRE AND OTHER FORMS

3.1 The Questionnaire………………………………………………………... 21

3.2 Other Forms……………………………………………………………….. 21

TABLE OF CONTENTS

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3.2.1 The Control List…………………………………………………………… 22

3.2.2 The Address Stub………………………………………………………… 23

3.2.3 The Administrative Form…………………………………………………. 23

4 SURVEY ORGANIZATION AND OPERATIONS

4.1 QSPBI Organization……………………………………………………… 25

4.2 Duties and Responsibilities of Personnel Involved …………………. 26

4.2.1 Central Office (CO)……………………………………………………….. 26

4.2.2 Field Office (FO) Staff……………………………………………………. 26

4.3 Preparatory Activities ……………………………………………………. 28

4.3.1 Timetable of Activities……………………………………………………. 28

4.3.2 Review of Sampling Design and Questionnaire Design……………… 30

4.3.3 Request for Survey Clearance………………………………………….. 30

4.3.4 Training on Field Operations and Processing…………………………. 30

4.3.5 Review, Verification and Updating of Characteristics of the

QSPBI Sample……………………………………………………………. 31

4.3.6 Preparation and Printing of Control Lists and Address Stubs……….. 31

4.3.7 Preparation and Shipment of Provincial Control List and

Pre-addressed Questionnaires………………………………………….. 31

4.3.8 Preparation of List of Establishments…………………………………... 31

4.4 Survey Operations………………………………………………………... 32

4.4.1 Receipt and Acknowledgement of Forms from the CO by the POs… 32

4.4.2 Distribution of Questionnaires…………………………………………… 32

4.4.3 Collection and Field Editing of Questionnaires………………………... 33

4.4.4 Receipt and Control of Questionnaires (Form 1) at the PO………….. 34

4.4.5 Date Entry and Validation………………………………………….…….. 34

4.4.6 Transmittal of Questionnaires (Form 1) and Data Files to CO………. 34

4.4.7 Receipt and Control at ESSS-RCU…………………………………….. 35

4.4.8 Receipt and Control at SMD…………………………………………….. 36

4.4.9 Feedback to the FOs……………………………………………………... 36

4.4.10 Manual and Machine Processing of Questionnaires………………….. 36

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4.5 Stakeholders of the QSPBI……………………………………………… 37

4.5.1 Macroeconomic Accounts Division (MAS)……………………………. 37

4.5.2 Bangko Sentral ng Pilipinas (BSP)…………………………………….. 37

4.6 Other Survey Activities…………………………………………………… 37

4.6.1 Folioing…………………………………………………………………….. 37

4.6.2 Preparation and Submission of Administrative Reports……………… 38

4.6.3 Documentation……………………………………………………………. 39

4.6.4 Implementation of Census Compliance Project…………………….… 39

5 EDITING INSTRUCTIONS

5.1 Manual Editing Instructions……………………………………………… 45

5.1.1 General Instructions……………………………………………………… 45

5.1.2 Specific Instructions……………………………………………………… 46

5..2 Machine Processing……………………………………………………… 51

6 QSPBI DATA PROCESSING SYSTEM

6.1 System Requirements and Installation…………………………………. 53

6.1.1 Hardware and System Requirements………………………………….. 53

6.1.2 Installation…………………………………………………………………. 54

6.2 System Module…………………………………………………………… 59

6.2.1 Data Entry…………………………………………………………………. 59

6.2.2 Data Validation……………………………………………………………. 67

6.2.3 Create Transmittal File…………………………………………………… 69

TABLE OF CONTENTS

vii

LIST OF TABLES

Page

Table 2.1 Scope and Coverage of the QSPBI………………………………………… 9

Table 2.2 Industries Identified as Kind-of-Activity Units……………………………… 12

Table 2.3 Geographical Domain of the QSPBI………………………………………... 13

Table 2.4 Industry Group Treated as Key Industries…………………………………. 16

Table 2.5 Industries Classified Under Business Process Management……………. 18

Table 4.1 Timetable of 2018 QSPBI……………………………………………………. 29

Table 4.2 Deadline of Submission of Narrative Report to SSD…………………...… 38

LIST OF APPENDICES

Appendix 1 Glossary of Terms……………………………………………………………. A-75

Appendix 2 General Transmittal Form…………………………………………………… A-78

Appendix 3 Acknowledgement Receipt Form…………………………………………… A-79

Appendix 4 Problem Referral Slip………………………………………………………… A-80

Appendix 5 Transmittal Form of Questionnaires………………………………………... A-81

Appendix 6 Complaint Affidavit……………………………………………………………. A-82

Appendix 7 Census Compliance Project Flowchart…………………………………….. A-83

Appendix 8 QSPBI – Form 1………………………………………………………………. A-87

QSPBIField Operations and Processing Manual

Chapter Introduction

1.1 Overview

The Quarterly Survey of Philippine Business and Industry (QSPBI) is one of the designated statistical activities of the Philippine Statistics Authority (PSA). It provides quarterly data on employment, compensation, revenue/sales and inventory for national accounts estimation. Relatedly, it aims to capture, collect and generate the data for all the sectors under the 2009 Philippine Standard Industrial Classification (PSIC). Moreover, value of production, inventories and capacity utilization are also collected for Mining and Quarrying, Manufacturing, Electricity, Gas, Steam and Air Conditioning Supply, Water Supply; Sewerage, Waste Management and Remediation Activities sector. The survey is one of the main source of data in the compilation of the Quarterly National Accounts (QNA) and in the construction of the Quarterly Economic Indicators (QEI). The Macroeconomics Accounts Service (MAS), of the PSA, is the main user of the QSPBI data. 1.2 Uses of the QSPBI Data

The QSPBI serves as one of the main source of data in the compilation of the QNA. The data files by sector are provided to the Production Accounts Divisions (PAD) of MAS every 15 days and 90 days after the reference quarter for the 4th quarter round and every 35 days and 90 days after the reference quarter for the 1st to 3rd quarter rounds. Starting in 2013, the total retail trade revenue data from the QSPBI is regularly provided to the Department of Economic Statistics of the Bangko Sentral ng Pilipinas every 100 calendar days after the reference quarter to be used for their monetary policy review.

1.3 Historical Background

The QSPBI was formerly known as the Quarterly Survey of Establishments (QSE). Over the years, the design of the survey has undergone several revisions and modifications. Unfortunately, there had been very little documentations done to be able to trace and outline the past operations. 1.3.1 Integrated Quarterly Survey of Establishments (IQSE) The QSE has been conducted regularly by the former National Statistics Office (NSO), now Philippine Statistics Authority (PSA) since the late 60s. During the 70s, the survey was called the Integrated Quarterly Survey of Establishments (IQSE), with the sample being sub-samples of the Annual Survey of Establishments (ASE). The sample units were selected from strata classified by geographical region, industrial classification and size. Measure of size for industrial sector was average total employment (ATE), while for the non-industrial sector, the average

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Chapter 1: Introduction

1 - 2 QSPBI Field Operations and Processing Manual

monthly sales/receipts (AMS/R) was used. The survey covered completely those industrial establishments with ATE of at least 50 and non-industrial establishments with AMS/R of at least P500,000. The following sampling rates were employed in each stratum:

INDUSTRIAL SECTOR NON-INDUSTRIAL SECTOR

ATE SAMPLING

RATE (AMS/R)

SAMPLING RATE

50 & OVER 100% P500,000 & OVER 100%

20 – 49 25% P100,000 – P499,999 25%

10 – 19 5% P20,000 – P99,999 5%

1 - 9 - Below P10,000 - Source: 1979 IQSE publication

Total sample size numbered to around 15,000 establishments. Estimates of levels of the following variables were generated quarterly:

1. Employment by Type of Workers a. Paid Officials and Workers b. Working Proprietors and Unpaid Family Workers

2. Compensation by Type of Workers a. Overtime Pay, Allowances, Bonuses and Other Benefits b. Employer’s Contribution to SSS/GSIS and the like

3. Gross Receipts a. Receipts from Principal Activity b. Other Receipts

These were generated for all regions and for the following sectors – agriculture; fishery; mining and quarrying; manufacturing; electricity, gas and water; construction; wholesale and retail trade; transport, storage and communication; banking and finance; private services; and public services. 1.3.2 Quarterly Survey of Establishments (QSE) In the middle 80’s, the Quarterly Survey of Establishments (QSE) that succeeded the IQSE, excluded in the coverage the agriculture, forestry, fishing and logging sectors. The data from these sectors are taken from the agricultural, livestock and fishing surveys of the former Bureau of Agricultural Statistics (BAS). From being a sub-sample of the ASE, samples for the QSE were directly selected from the List of Establishments (LE). Stratification was by region and by 3 or 4-digit PSIC. Sampling rates for each stratum in each region and 3 or 4-digit PSIC were as follows:

STRATUM ATE SAMPLING RATE

1 20 – 49 10%

2 50 – 99 25%

3 100 – 199 50%

4 200 and over 100%


QSPBIField Operations and Processing Manual 1 - 3

An additional rule limited the sample per stratum to a minimum of 3 and a maximum of 10. Total sample size numbered to about 6,000 to 7,000 establishments. With a great reduction in sample size, it was expected that response rate would be improved. While this objective was partly met, non-response continued to be a problem of the survey as its occurrences continued to be significant among the larger establishments or at the time when the QNA are to be generated. In the 80’s the following outputs were generated for the survey, including those for the Bureau of Labor and Employment Statistics (BLES):

1. Posting Sheets generated for the National Statistical Coordination Board (NSCB): a. Posting Sheets of Total Employment b. Posting Sheets of Paid Employment c. Posting Sheets of Total Compensation d. Posting Sheets of Gross Revenue/Value of Output e. Posting Sheets of Revenue from Main Activity f. Posting Sheets of Revenue from Other Activities

2. Statistical tables generated for the BLES

a. Employment by type of workers and by employment size, by region and industry group

b. Compensation by type of workers and by employment size, by region and industry group

c. Gross revenue by employment size, by region and industry group These tables were generated as part of the agreement covering the conduct of the Employment, Hours and Earnings Survey (EHES), a quarterly survey of BLES that was being conducted as a rider to the QSE. 1.3.3 Quarterly Survey of Philippine Business and Industry (QSPBI) In 2000, the QSE was renamed to Quarterly Survey of Philippine Business and Industry (QSPBI). The change, however, was not limited to the name. The plan to generate quarterly indices instead of just generating levels of estimates has led to the decision to revise the survey design. The sample selection procedure was changed to include only industry leaders of selected key industries. A set of criteria was formulated to provide basis in the selection of key industries and industry leaders as well.

Prior to 2003, the QSPBI utilized three types of questionnaires: QSPBI – 11 (Common Report); QSPBI – A (Construction Report); QSPBI – B (For Banking Institutions).

The 2003 QSPBI utilized two form types:

QSPBI – A (Common Report) and QSPBI – B (Construction Report).



In 2004, the QSPBI started using only one questionnaire, the QSPBI Form 1, an enhanced version of the Common Report used for all sectors covered by the survey. This form, however, had undergone minor revisions in the succeeding years, the latest of which was in 2016 which included the detailed breakdown of inventories.

1.4 Legal Authority

The conduct of the QSPBI is authorized by: Republic Act No. 10625 (Philippine Statistical Act of 2013) - An act reorganizing and strengthening the Philippine Statistical System and for other purposes, dated September 12, 2013 Sections 3 and 5 of RA 10625 mandate the reorganization of the Philippine Statistical System (PSS) and the creation of the Philippine Statistics Authority (PSA) which shall merge the major statistical agencies engaged in primary data collection and compilation of secondary data, namely: National Statistics Office (NSO); National Statistical Coordination Board (NSCB); Bureau of Agricultural Statistics (BAS); and Bureau of Labor and Employment Statistics (BLES). Section 27 of Republic Act No. 10625 states that: “…Respondents of primary data collection activities such as censuses and sample surveys are obliged to give truthful and complete answers to statistical inquiries. The gathering, consolidation and analysis of such data shall likewise be done in the most truthful and credible manner. Any violation of this Act shall result in the imposition of the penalty of one (1) year imprisonment and a fine of One hundred thousand pesos (P100,000.00). In cases where the respondent fails to give truthful and complete answers to such statistical inquiries is a corporation, the above penalty shall be imposed against the responsible officer, director, manager and/or agent of said corporation. In addition, such erring corporation, enterprise or business concerned, shall be imposed a fine ranging from One hundred thousand pesos (P100,000.00) to Five hundred thousand pesos (P500,000.00)...” 1.4.1 Confidentiality of Information Republic Act No. 10625 (Philippine Statistical Act of 2013) Section 26 of RA 10625 and Article 55 of Implementing Rules and Regulations of RA 10625 states that: “Individual data furnished by a respondent to statistical inquires, surveys and censuses of the PSA shall be considered privileged communication and as such shall be inadmissible as evidence in any proceeding. The PSA may release aggregated information from statistical inquires, surveys and censuses in the form of summaries or statistical tables in which no reference to an individual, corporation, association, partnership, institution or business shall appear…”


QSPBIField Operations and Processing Manual 1 - 5

Section 27 of RA 10625 states that: “…Any person, including parties within the PSA Board and the PSA, who breach the confidentiality of information, whether by carelessness, improper behavior, behavior with malicious intent, and use of confidential information for profit, are considered guilty of an offense and shall be liable to fines as prescribed by the PSA Board which shall not be less than Five thousand pesos(P5,000.00) nor more than Ten thousand pesos (P10,000.00) and/or imprisonment of three (3) months but not to exceed one (1) year, subject to the degree of breach of information…” Republic Act 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees) dated February 20, 1989, Section 7 states that: “…(c) Disclosure and/or misuse of confidential information. Public officials and employees shall not use or divulge confidential or classified information officially known to them by reason of their office and not made available to the public, either: (1) to further their private interest, or give undue advantage of anyone, or (2) to prejudice the public interest…”

1.5 Reference Period

All information collected in the QSPBI pertains to the operation of the establishments within each of the four quarters of the year covering the following months:

First Quarter - January, February, March Second Quarter - April, May, June Third Quarter - July, August, September Fourth Quarter - October, November, December

QSPBI Field Operations and Processing

Chapter Survey Design

2.1 Unit of Enumeration

The unit of enumeration for the QSPBI is the establishment. It is defined as:

"An economic unit under a single ownership or control, i.e., under a single legal entity, engaged in one or predominantly one kind of economic activity at a single fixed location."

Examples of establishments are stores, shops, factories, mining companies, construction companies, electric plants, transportation operators, radio stations, hotels, restaurants, banks, insurance companies, and real estate developers. However, there are some difficulties in applying the ideal definition so the establishment is defined in operational terms to take into account the organization and record-keeping practices of certain industries by making the single physical location and activity criteria more flexible. This is an inherent characteristic of the following sector and/or industries, namely: construction; transport and storage; telecommunications; financial and insurance activities; real estate; security and investigation activities; travel agency and tour operator activities; and reservation service and related activities. It is then necessary to use the kind-of-activity unit (KAU). The KAU is “the unit that is engaged in the production of the most homogeneous group of goods and services, usually at one location, but sometimes over a wider area, for which separate records are available that can provide data concerning the production of these goods and services and the materials, labor and physical resources used in this production.” A KAU differs from the establishment in that there is no restriction with respect to the geographical areas in which a given kind of activity is carried on by a single legal entity.

2.2 Taxonomy of Establishments

An establishment is categorized by industrial classification, type of economic organization (EO), legal organization (LO), Size of Establishment (SZ) and geographic location. 2.2.1 Industrial Classification The industrial classification of the unit of enumeration is determined by the main economic

activity from which it derives its major income or revenue. The 2009 Philippine Standard

Industrial Classification (PSIC) will be utilized to classify economic units according to their

economic activities. It was approved for adoption by government agencies and instrumentalities

through PSA Board Resolution No. 01 Series of 2017-158 signed on 14 February 2017.

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Chapter 2: Survey Design


Main economic activity refers to the activity that contributes the biggest or major portion of gross income or revenue of the establishment. 2.2.2 Economic Organization Economic Organization (EO) relates to the organizational structure or role of the establishment in the organization. The following are the types of EO:

Single establishment (EO=1) is an establishment which has neither branch nor main office. It may have ancillary unit/s, other than main office, located elsewhere.

Branch only (EO=2) is an establishment which has a separate main office located elsewhere.

Establishment and main office (EO=3) is one which is both located in the same address and with branch/es elsewhere.

Main office only (EO=4) is a unit which controls, supervises and directs one or more establishments of an enterprise.

Ancillary unit other than Main Office (EO=5) is a unit that operates primarily or exclusively for a related establishment or group of related establishments or its parent establishment and provides services that support those establishments.

Examples of ancillary units are warehouses of manufacturing or wholesale and retail trade establishments, garages and repair shops of transport establishments, research laboratories of pharmaceutical companies, administrative offices which primarily serve their parent units in the Philippines. 2.2.3 Legal Organization The Legal Organization (LO) provides the legal basis for ownership of the establishment. The following are the types of LO:

Single Proprietorship (LO = 1) refers to a business establishment organized, owned, and managed by one person, who alone assumes the risk of the business enterprise. The establishment name is that of a person, or has such words as Owner, Proprietor, or Operator.

Partnership (LO = 2) refers to an association of two or more individuals for the conduct of a business enterprise based upon an agreement or contract between or among them to contribute money, property or industry into a common fund with the intention of dividing profits among themselves.

Government Corporation (LO = 3) refers to public corporation formed or organized for the government or portion of a state. The establishment name is that of a government agency.


QSPBI Field Operations and Processing Manual 2 - 9

Stock Corporation (LO = 4) refers to an ordinary business corporation organized by private persons, created and operated for the purpose of making a profit which may be distributed in the form of dividends to stockholders on the basis of their invested capital.

Non-Stock, Non-Profit Corporation (LO = 5) refers to a business corporation who do not issue stock to its members and are created not to profit but for the public good and welfare. Of this character are most of the religious, social, charitable, educational, literary, scientific, civic and political organizations and societies.

Cooperative (LO = 6) refers to an organization composed primarily of small producers and/or consumers who voluntary join together to form a business enterprise, which they themselves own, control and patronize.

Others (LO = 7) include private associations, foundations, NGOs, or other forms of legal organizations not classified in any of the above.

2.2.4 Total Employment (TE) Total Employment (TE) refers to the total number of persons who work in or for the establishment. This includes paid employees, working owners, unpaid workers and all employees who work full-time or part-time including seasonal workers. Also included are persons on short term leave such as those on sick, vacation or annual leaves and on strike. 2.2.5 Geographic Classification The geographic location of the establishments are classified in accordance with the Philippine Standard Geographic Code (PSGC) containing the latest updates on the official number of regions, provinces, cities, municipalities and barangays in the country. Geographic codes used for the QSPBI is as of 31 December 2017.

2.3 Scope and Coverage

The QSPBI is a nationwide survey covering establishments in the formal sector of the economy having total employment (TE) of 20 and over, except those in the agriculture, forestry and fishing sector. Table 2.1 presents the scope and coverage of the QSPBI.

Table 2.1 Scope and Coverage of the QSPBI

2009 PSIC SCOPE COVERAGE

B Mining and Quarrying All economic activities EO = 1, 2 & 3

C Manufacturing All economic activities EO = 1, 2 & 3



Table 2.1 Scope and Coverage of the QSPBI (Continued)


D

Electricity, Gas, Steam, and Air Conditioning Supply

All economic activities Operationally, the sector is categorized and assigned with codes as follow: D35101 – electric power generation with EO = 1,2,3 D35102 – electric power transmission with EO = 1,2,3 D35103 – electric power distribution with EO = 1,3,4

E Water Supply; Sewerage, Waste Management and Remediation Activities

All economic activities EO = 1, 2 & 3

F Construction All economic activities EO = 1, 3 & 4

G Wholesale and Retail Trade; Repair of Motor Vehicles and Motorcycles

All economic activities, except retail sale via stalls and markets (G478)

EO = 1, 2 & 3 Except sari-sari stores (G47113) with no regularly paid employee

H Transportation and Storage

All economic activities, except jeepney and AUV operation (H49321) tricycle, calesas, pedicabs operation (H49322)

EO = 1, 3 & 4

I Accommodation and Food Service Activities

All economic activities EO = 1, 2 & 3

J Information and Communication

All economic activities EO = 1, 3 & 4 for the following industries:

Wired telecommunications activities (J611)

Wireless telecommunications activities (J612)

Satellite telecommunications activities (J613)

Telephone access in facilities open to the public service activities (J61901)

Other telecommunications service activities, n.e.c. (J61909)

EO = 1, 2 & 3 for the rest of the section



Table 2.1 Scope and Coverage of the QSPBI (Concluded)


K Financial and Insurance Activities

All economic activities, including activities of holding companies except central banking (K64110)

EO = 1, 3 & 4

L Real Estate Activities All economic activities EO = 1, 3 & 4

M Professional, Scientific and Technical Activities

All economic activities, EO = 1, 2 & 3

N Administrative and Support Service Activities

All economic activities EO = 1, 3 & 4 for the following industries:

Travel agency and tour operator activities (N791)

Other reservation service and related activities (N799)

Security and investigation activities (N80)

General cleaning of buildings (N81210)

EO = 1, 2 & 3 for the rest of the section

P Education All economic activities, except public education services

EO = 1, 2, & 3

Q Human Health and Social Work Activities

All economic activities, except public medical (Q8611), dental and other health services (Q8621) and doctor’s offices/clinics in hospitals

EO = 1, 2, & 3

R Arts, Entertainment, and Recreation

All economic activities EO = 1, 2, & 3

S Other Service Activities All economic activities, except activities of membership organizations (S94)

EO = 1, 2, & 3



2.4 Frame

The QSPBI Frame consists of all establishments, with TE of 20 and over and classified under the sectors listed in Table 2.1. This is extracted from the latest available List of Establishments (LE) maintained by the Service and Industry Census Division (SICD) of the National Censuses Service (NCS). For the 2018 QSPBI, the 2017 LE as of 19 January 2018 will be used as the frame.

2.5 Sampling Design

The QSPBI uses cut-off sampling. Cut-off sampling is a sampling procedure in which a predetermined threshold is established with all units in the universe at or above the threshold being included in the sample and all units below the threshold being excluded. The threshold is usually specified in terms of the size of some known relevant variable. In the case of establishments, size is usually defined in terms of employment or output. ( https://stats.oecd.org/glossary/detail.asp?ID=5713) In the case of the QSPBI, value added of the 3-digit PSIC industries of a sector of the 2015 ASPBI results are used to stratify those above or below a pre-determined threshold level. Those industries above the pre-determined threshold level are defined as the key industries where samples are to be selected for the survey. The establishments included in each key industries are ranked according to its value added for the sample selection process. Value Added is defined as the gross output less intermediate input. Gross output is the value of output plus non-industrial services done for others. Intermediate input is the intermediate cost plus non-industrial services done by others and all other cost. The sampling design of the Monthly Integrated Survey of Selected Industries (MISSI) and Producer’s Price Survey (PPS) adopt the same sampling design. Moreover, overlaps do not occur between QSPBI and MISSI. 2.5.1 Sampling Units The sampling unit of the 2018 QSPBI is the establishment and in some sectors/industries is the Kind-of-Activity (KAU). Industries identified as KAU are listed in Table 2.2:

TABLE 2.2 Industries Identified as Kind-of-Activity Units

2009 PSIC Sector/Industry Description

D Electric Cooperatives (D35103) with LO=6

F Construction

H Transportation and Storage

https://stats.oecd.org/glossary/detail.asp?ID=5713



TABLE 2.2 Industries Identified as Kind-of-Activity Units (Concluded)

2009 PSIC Sector/Industry Description

J Telecommunications Activities Wired telecommunications activities (J611) Wireless telecommunications activities (J612) Satellite telecommunications activities (J613) Telephone access in facilities open to the public service activities (J61901) Other telecommunications service activities, n.e.c. (J61909)

K Financial and Insurance Activities except: Monetary intermediation (K641) and Pawnshop operations (K64930)

L Real Estate Activities

N Administrative and Support Service Activities Security and investigation activities (N80) Travel agency and tour operator activities (N791) Other reservation service and related activities (N799)

2.5.2 Geographic Domain The 17 administrative regions serve as the geographic domains Table 2.3 shows the

geographic domains including the provinces, cities/municipalities that comprise them.

Table 2.3 Geographic Domains of the QSPBI

REGION PROVINCE/CITY/MUNICIPALITY

National Capital Region (NCR) City of Manila, Quezon City, Mandaluyong City, Marikina City, Pasig City, San Juan City, Caloocan City, Malabon City, Navotas City, Valenzuela City, Makati City, Pateros, Taguig City, Parañaque City, Las Piñas City, Muntinlupa City, Pasay City

Cordillera Administrative Region

(CAR)

Abra, Apayao, Benguet, Ifugao, Kalinga, Mountain

Province Region I – Ilocos Region Ilocos Norte, Ilocos Sur, La Union, Pangasinan

Region II – Cagayan Valley Batanes, Cagayan, Isabela, Nueva Vizcaya, Quirino

Region III – Central Luzon Aurora, Bataan, Bulacan , Nueva Ecija, Pampanga,

Tarlac, Zambales

Region 4A – CALABARZON Batangas, Cavite, Laguna, Quezon, Rizal

MIMAROPA Region Marinduque, Occidental Mindoro, Oriental Mindoro,

Palawan, Romblon



Table 2.3 Geographic Domains of the QSPBI (Concluded)

REGION PROVINCE/CITY/MUNICIPALITY

Region V – Bicol Region Albay, Camarines Norte, Camarines Sur,

Catanduanes, Masbate, Sorsogon

Region VI – Western Visayas Aklan, Antique, Capiz, Guimaras, Iloilo, Negros

Occidental

Region VII – Central Visayas Bohol, Cebu, Siquijor, Negros Oriental

Region VIII – Eastern Visayas Biliran, Eastern Samar, Leyte, Northern Samar, Samar

(Western), Southern Leyte

Region IX – Zamboanga Peninsula Zamboanga del Norte, Zamboanga del Sur,

Zamboanga Sibugay, Isabela City

Region X – Northern Mindanao Bukidnon, Camiguin, Lanao del Norte, Misamis

Occidental, Misamis Oriental

Region XI – Davao Region Compostela Valley, Davao del Norte,

Davao del Sur, Davao Oriental, Davao Occidental Region XII – SOCCSKSARGEN Cotabato (North), Sarangani, South Cotabato, Sultan

Kudarat, Cotabato City

Caraga Agusan del Sur, Agusan del Norte, Dinagat Island,

Surigao del Norte, Surigao del Sur

Autonomous Region in Muslim

Mindanao (ARMM)

Basilan (excluding Isabela City), Lanao del Sur, Maguindanao (excluding Cotabato City), Sulu, Tawi-Tawi

2.5.3 Sample Selection Process Sample selection process of the QSPBI involves two processes namely determination of certainty sectors and/or industries and adaptation of the cut-off sampling method. These methods are undertaken to ensure that important industries that contribute to overall economic activities of the country are captured by the survey. Certainty Certainty key industries are taken on a 100 percent basis and thus, all establishments are included in the list of samples. These are based on TE and small number of establishments.



Key Industries based on Total Employment

The TE of the establishment is an indicator of industry leadership. In order to capture the contribution of establishments with large employment, TE was set for each sector as shown below. Establishments having the indicated TE are taken with certainty.

Total Employment (TE) Sectors

200 and over B, D, E, F, H, I, J,

K, L, M, P, Q, R, and S

500 and over C, G and N

Key Industries with Small Number of Establishments Considering the importance of the sector and to have a good representation because of the relatively smaller number of establishments engaged in the activity, all the 3-digit industry groups under the Mining and Quarrying Sector (B) are taken as key industries regardless of their value added. Along with the same consideration, the following activities in Manufacturing Sector (C) are also included as key industries.

2009 PSIC Description of Activity

C19200 Manufacture of refined petroleum products

C19900 Manufacture of other fuel products

C23940 Manufacture of cement

C30111 Building of ships and boats other than sports and pleasure boats

Cut off sampling selection

Industry Contribution to Value Added Initially, the 3-digit PSIC for each sector are identified as the key industries. The value added estimates from the results of the 2015 ASPBI are used as basis in the ranking of the 3-digit industry groups in each sector at the national level and within a region. Cut-off sampling is applied to all 3-digit industries to determine the key industries or that would account for the upper 80 percent of the total valued added of the sector.

Establishments’ Contribution to Total Income of the Key Industry The QSPBI covers sets of industry leaders for each key industry in the national level and in each of the 17 administrative regions.



In selecting the samples for each of the identified key industry in the region, the establishments included in the final tabulation of the latest ASPBI or CPBI are ranked according to their reported income data. The concentration ratios are computed to determine the establishments’ contribution to the industry’s total income. This will be the basis for the selection of sample. All establishments accounting for 80 percent of the total income of the key industry within a region and at the national level are included as sample. However, to keep the total sample size manageable, a maximum of 15 sample establishments per key industry is set. In addition, the following identified industries should be represented in the samples as these are treated as key industries. Table 2.4 shows the industry groups treated as key industries based on PSA Board Resolution No. 01, series of 2017 – 187.

TABLE 2.4 Industry Groups Treated as Key Industries


C261 Manufacture of electronic components

C262 Manufacture of computers and peripheral equipment and accessories

C263 Manufacture of communication equipment

C264 Manufacture of consumer electronics

C268 Manufacture of magnetic and optical media

G465 Wholesale of machinery, equipment and supplies

J581 * Publishing of books, periodicals and other publishing activities

J582 * Software publishing

J591 * Motion picture, video and television programme activities

J592 * Sound recording and music publishing activities

J601 * Radio broadcasting

J602 * Television programming and broadcasting activities

J611 * Wired telecommunications activities

J612 * Wireless telecommunications activities

J613 * Satellite telecommunications activities

J619 * Other telecommunications activities

J620 * Computer programming, consultancy and related activities

J631 * Data processing, hosting and related activities; web portals

J639 * Other information service activities

K642 Activities of holding companies

M701 * Activities of head offices

M702 * Management consultancy activities

M711 * Architectural and engineering activities and related technical consultancy

M712 * Technical testing and analysis



TABLE 2.4 Industry Groups Treated as Key Industries (Concluded)


M721 * Research and experimental development in natural sciences and engineering

M722 * Research and experimental development in social sciences and humanities

M723 * Research and experimental development in information technology

M731 * Advertising

M732 * Market research and public opinion polling

M741 * Specialized design activities

M742 * Photographic activities

M749 * Other professional, scientific and technical activities, n.e.c.

N781 * Activities of employment placement agencies

N791 * Travel agency and tour operator activities

N799 * Other reservation service and related activities

N801 * Private security activities

N802 * Security systems service activities

N803 * Investigation activities

N821 * Office administrative and support activities

N822 * Call centers and other related activities

N829 * Business support service activities, n.e.c.

R900 Creative, arts and entertainment activities

S951 Repair of computers and communications equipment

S961 Personal services for wellness, except sports activities

*Included based on PSA Board Resolution No. 01 Series of 2017-187 (Approving the Institutionalization of the Generation of Data on Information and Communication Technology – Business Process Outsourcing Services)

Business Process Management (BPM) industries

Business Process Management (BPM) is composed of selected industries of Sector J – Information and Communication and Sector N – Administrative and Support Services Activities. In order to address the demand for statistics in this sector, the 3-digit PSIC was further disaggregated into 5-digit PSIC to ensure representation in each industries. In this regard, the following industry sub-class should be treated as key industries and should have samples. Listed in Table 2.5 are the BPM Industries:



TABLE 2.5 Industries classified under Business Process Management

2009 PSIC Industry Description

J58190 Other publishing activities

J58200 Software Publishing

J59110 Motion picture, video and television programme activities

J59120 Motion picture, video and television programme post-production activities

J62010 Computer programming activities

J62020 Computer consultancy and computer facilities management activities

J62090 Other information technology and computer service activities

J63111 Data processing

J63112 Website hosting services

J63113 Application hosting services

J63120 Web portals

N78103 On-line employment placement agencies

N82211 Customer relationship management activities

N82212 Sales and marketing (including telemarketing) activities

N82219 Other call centers activities (voice), n.e.c.

N82221 Finance and accounting activities

N82222 Human resources and training activities

N82223 Administrative support activities

N82224 Document processes activities

N82225 Payroll maintenance and other transaction processing activities

N82226 Medical Transcription activities

N82227 Legal services activities

N82228 Supply chain management activities

N82229 Other back office operations activities, n.e.c

N82291 Engineering outsourcing activities

N82292 Product development activities

N82293 Publishing outsourcing activities

N82294 Research and analysis activities

N82295 Intellectual property research and documentation activities

N82296 Security outsourcing activities

N82299 Other non-voice related activities, n.e.c.



2.5.4 Final QSPBI samples

All selected samples from different methods of selection are consolidated for each sector. Establishments are reviewed and correct reporting units are indicated. However, there are establishments not selected as samples for the survey but are included as requested by the MAS. These maybe those establishments with the following characteristics:

Total employment less than 20

EO is not the scope and coverage for certain sectors

QSPBI Field Operations and Processing Manual

Chapter The Questionnaire

and Other Forms

3.1 The Questionnaire

The QSPBI questionnaire (QSPBI-Form 1) is an 8.5” by 13” booklet type form (see Appendix 8). It has the following sections: Cover Page

Type of Form – indicated at the upper right corner of the questionnaire is the survey form, QSPBI-Form1

Name of the agency and logo – located at the upper left of the questionnaire

PSA Approval No. – at the upper right corner is the PSA approval number and expiry date

Title of the Survey – at the center of the questionnaire and the reference quarter

Address Stub – the rectangular box at the center of the questionnaire

TIN – set of cells below the address stub

FN–QN – seven cells indicating the sector (alpha), 2–digit province code,1–digit indicator (R for Regional sample/N for National sample) and 3–digit sequence number of sample per sector within the province

Letter to the establishment – below the FN–QN portion

Certification Portion – located below the Cover letter

Description of Main Economic Activity – rectangular box located at the lowest portion of the questionnaire

Inside Page

Data items – the main portion of the questionnaire indicating the description of the data items (rows) and the quarter totals and quarter months (columns). Each cell will be filled-in with data from the respondents.

Back Page

General Instructions

Instructions in accomplishing the online questionnaire

Definition of Terms

3.2 Other Forms

The other forms to be utilized in the survey are the control lists of sample establishments and the address stubs. These forms are to be prepared and printed by SSD staff not later than the second week of the 3rd month of the reference quarter.

3

Chapter 3: The Questionnaire and Other Forms

3 - 22 QSPBI Field Operations and Processing

3.2.1 The Control Lists The Control List (CL) is a tool for keeping track of the status of the sample establishments. Specifically, the QSPBI Control List of Samples provides information on the status of distribution and collection of questionnaires from sample establishments and other information on the characteristics of the sample establishments. It contains the full set of QSPBI sample establishments arranged by region, province and industry. It is provided to the POs in printed copies. The electronic copy is a component of the Monitoring and Tracking System (MTS) of the QSPBI. The control list contains the following information:

1. Establishment Control Number (ECN) – this is the unique permanent ID number assigned to the establishment.

2. Business Name (BN) and Business Address (BA) of the establishment 3. Geographic codes

Province (PR) is a 2–digit code

Municipality (MN) is a 2–digit code

Barangay (BGY) is a 3–digit code 4. 2009 PSIC (Industry code) is consist of an alpha character and five numeric digits

referring to the main activity of the establishment 5. Economic Organization (EO) code is a 1–digit code 6. Legal Organization (LO) code is 1–digit code 7. FN-QN is in the form SPPTQN

where, S – Sector (alpha character) PP – Province Code (2–digit code) T – Sample Type (alpha character, R if Regional Sample;

N if National Sample QN – 3–digit sequence number

8. TE – Total Employment 9. SZ – Employment Size code from 3 to 9 (1–digit code)

10. Date Distributed (D-DIST) – used for recording the date when the questionnaire was distributed to the sample establishment

11. Date Received (D-COLL) – used for recording the date when the questionnaire was collected from the sample establishment

12. Date Transmitted (D-TRANSM) – used for recording the date when the questionnaire of the sample establishment was transmitted to the Central Office.

13. Remarks – used for recording all other information supplied by the respondent. Status like “No Operation”, CBL, transferred, duplicate, consolidated report, referred to Main Office., etc. are likewise recorded in this column.

The control list classifies sample establishment as follows:

1. “ORIGINAL SAMPLE” – establishments are selected as samples for a province and the questionnaires are to be distributed and collected in the given business address.

2. “C/O TO” – establishments are selected as samples in the province but the questionnaires are to be distributed and collected in its Reporting Unit located in another address within or outside the province/region.

Chapter 3: The Questionnaire and Other Forms


3. “C/O FROM” – establishments which are samples of other provinces or within the province but the questionnaires are to be distributed and collected in another address in the province.

The establishments listed under ’ORIGINAL SAMPLE” and “C/O TO” constitute the province’s total samples while establishments under “ORIGINAL SAMPLE” and “C/O FROM” portion comprise the province’s total workload. 3.2.2 The Address Stub The address stub contains the physical address of the establishment and its reporting unit, if any. It also contains the identification codes of the establishment. Example of an Address Stub is shown in illustration 3. Illustration 3 - Sample Address Stub The priority indicator on the upper right side of the address stub refers to establishments that are key leaders in their respective industries. 3.2.3 The Administrative Forms The administrative forms to be utilized for control, monitoring and documentation purposes of the survey operations are found in Appendices 2 to 5. These are incorporated in the online MTS for the Field Offices to download or reproduce.

Business Name

Business Address

Name of Reporting Unit

Address of Reporting Unit

Establishment Control Number (ECN)

Industry (IND) Code

Province (Prv) Code

Municipality (Mun) Code Barangay (Bgy) Code

Employment Size (SZ) Code

Legal Organization (LO) Code

Economic Organization (EO) Code

Priority THE OWNER/MANAGER UNIVERSITY OF MINDANAO TAGUM COLLEGE NATL HWAY VISAYAN VILLAGE VISAYAN VILLAGE TAGUM CITY, DAVAO DEL NORTE ***C/O TO*** UNIVERSITY OF MINDANAO TAGUM COLLEGE BOLTON ST BARANGAY 24-C DAVAO CITY, DAVAO DEL SUR 231900537004M3 – P85402 – 23 – 19 – 022 – 6 – 4 - 2

Priority Indicator


Chapter Survey Organization and Operations

4.1 QSPBI Organization

The QSPBI is a collective undertaking of the various units of the PSA. Figure 4.1 shows the overall organizational structure in the conduct of QSPBI.

The overall direction for the full implementation of the QSPBI emanates from the National Statistician, or in her absence, the Deputy National Statistician. The responsibility for overall planning, implementation and supervision is delegated however, to the Sectoral Statistics Office (SSO).

4

5

Census and Technical Coordination Office (CTCO) Sectoral Statistics Office (SSO)

National Censuses Service (NCS)

Service and Industry

Census Division (SICD)

OFFICE of the NATIONAL STATISTICIAN

Trade Statistics Division (TSD)

Crops Statistics Division (CSD)

Livestock and Poultry

Statistics Division (LPSD)

Fisheries Statistics Division (FSD)

Prices Statistics Division

(PSD)

Services Statistics Division (SSD)

Industry Statistics Division (ISD)

Economic Sector Statistics

Service (ESSS)

Information Technology and

Dissemination Service (ITDS)

Systems Development Division

(SDD)

Knowledge Management and

Communications Division

(KMCD)

Regional Statistical Services

Office (RSSO)

Provincial Statistical Office

(PSO)

Census Planning and

Coordination Division

(CPCD)

Chapter 4: Survey Organization and Operations


ESSS under the SSO is responsible for the conduct of the survey plans and activities with SSD acting as the lead division in the overall implementation of the survey. The SSD shall be the lead division responsible for the preparatory activities such as clearance process, printing of questionnaires and manuals, determination of scope and coverage and survey design and submission of data to stakeholders. On the other hand, both ISD and SSD shall be responsible for the selection of samples, validation, consolidation and tabulation. SDD shall oversee the maintenance and enhancement of the QSPBI system. The SICD of the NCS shall provide the frame of establishment that will be used for the selection of samples for the survey. RSSO and PSO shall be responsible for the conduct of the field operations. The RSSO shall monitor the overall implementation of the survey while the PSO shall be responsible for the distribution and collection of accomplished questionnaires, field and manual editing and submission of data files to ESSS.

4.2 Duties and Responsibilities of Personnel Involved

4.2.1 Central Office (CO)

SSD and ISD shall be accountable in the validation and generation of survey results. It implements the following activities under the supervision of the Assistant National Statistician (ANS) of the ESSS.

1. Preparation of the sampling design, timetable of operations, questionnaire design, manuals, updating of samples, tabulation plans, field operation and training plans, processing plans and budget estimates;

2. Training and field operations;

3. Coordination with Regional Directors (RDs)/Provincial Statistics Officers (PSOs) on field

operations and follow–up of non–responding samples;

4. Coordination with the SDD of the Information Technology and Dissemination Services (ITDS) on the maintenance and enhancement of computer processing system; and

5. Generation and submission of data to stakeholders.

4.2.2 Field Office (FO) Staff The Field Offices (FOs) are responsible for the monitoring and supervision of field operations activities of the QSPBI in their respective areas. Specifically, the Provincial Offices (POs) shall be responsible for the supervision of the QSPBI activities in their respective provinces during the distribution, collection, manual processing (field-editing) and data-encoding phases of the operation.



Enumerated below are the specific duties and responsibilities of the FO staff: Regional Directors (RDs)/OICs

1. Designate a focal person for the region; 2. Attend training for field operations; 3. Ensure that the training for PSOs/OICs, Regional and Provincial staff is organized and

conducted on schedule; 4. Monitor the collection, manual processing, data encoding and submission of

accomplished questionnaires; 5. Ensure that “priority” sample establishments are collected in time for the SNA estimation; 6. Attend promptly to problems that may arise during the survey operation; and 7. Ensure that the deadlines are strictly followed by the POs.

SOCD Head/Regional Statistician/Regional Focal Person

1. Attend training for Field Operations; 2. Ensure that “priority” sample establishments are collected in time for the QNA estimation

and 3. Assist the RD in all phases of QSPBI operations.

Provincial Statistics Officers (PSOs)/OICs

1. Designate a focal person for the province; 2. Attend training for Field Operations; 3. Serve as trainer during briefing/training in the PO; 4. Ensure the smooth conduct of the survey operation in accordance with the timetable; 5. Ensure the proper distribution of workload to Statistical Specialist II/Statistical Analysts 6. Ensure that “priority” sample establishments are collected in time for the SNA estimation; 7. Ensure that all sample establishments are collected within the prescribed timetable; 8. Attend to all problems on distribution, collection, editing and data encoding of

questionnaires; 9. Implement the Census Compliance Project whenever necessary;

10. Ensure that the accomplished questionnaires are properly edited, encoded and

transmitted to CO for further processing; and 11. Promote the use of QSPBI online questionnaire.

Provincial Statistician/Provincial Focal Person

1. Attend training for Field Operations; 2. Assist the PSO in all phases of QSPBI operations; 3. Serve as trainer during quarterly briefing/training in the PO; 4. Ensure that “priority” sample establishments are collected in time for the SNA estimation; 5. Undertake spot-checking of non-responding and problematic sample establishments; 6. Prepare and submit Narrative Report for field operations and 7. Promote the use of QSPBI online questionnaire.



Statistical Specialist/Statistical Analysts and Other Statistical Staff

1. Attend training for field operations; 2. Check that all sample establishments have corresponding questionnaires and properly

addressed; 3. Distribute and collect questionnaires. Ensure that the address of the PO and telephone

number are indicated in the upper right hand corner of the questionnaire before it is distributed;

4. Promote the use of QSPBI online questionnaire; 5. Edit the accomplished questionnaire as to the consistency and completeness of all items

as prescribed in the editing instruction of this manual; 6. Encode the collected questionnaire using CSPro system; and 7. Callback establishment if necessary.

4.3 Preparatory Activities

Preparatory activities are undertaken prior to the year-round (1st to 4th quarters) survey operations. These include the preparation of the timetable of activities, review of questionnaire design, sample selection and request for survey clearance. Included as part of the preparatory activities are the preparation of the QSPBI Field Operations and Processing Manual and the preparation of the training plans and materials. There are other preparatory activities undertaken prior to the start of the quarterly survey round. These include: review, verification and updating of characteristics of the QSPBI samples; preparation and printing of control lists and address stubs; and preparation and shipment of provincial control list and pre-addressed questionnaires. 4.3.1 Timetable of Activities The 2018 QSPBI operation is guided by the timetable of activities presented in Table 4.1. .



4.3.2 Review of Sampling Design and Questionnaire Design The SSD reviews the sampling design and questionnaire design of the QSPBI for possible changes or revisions prior to the start of the year’s survey round due to the changes in the compositions of key industries and industry leaders. Also, new demand for statistics on certain items or industries and changes in the distribution of establishments are considered. 4.3.3 Request for Survey Clearance Like any survey, the 2018 QSPBI underwent a clearance process. The following documents are submitted to the Statistical Standards Division (SSD) of Censuses and Technical Coordination Office (CTCO) to get its approval.

Statistical Survey Review and Clearance System (SSRCS) Form 1 - Statistical Survey Notification Form;

The QSPBI questionnaire Form 1;

Accomplished SSRCS Form 4-Statistical Survey Monitoring Form;

Field Operations and Processing Manual; and

List of tables to be generated

4.3.4 Training on Field Operations and Processing Two levels of training are scheduled with an objective to refresh the field personnel on the concepts and operational procedures of the QSPBI along with two other surveys; the Monthly Integrated Survey of Selected Industries (MISSI) and the Producer Price Survey (PPS). First Level - Task Force training: Date: 11 to 13 January 2018 Venue: PSA, Quezon City Trainers: Selected ISD, SSD and SDD Participants: Selected ISD, SSD and SDD Second Level training:

Date: 12 to 14 February 2018 Venue: Regions Trainers: Task Force Participants Participants: MISSI/PPS and QSPBI focal persons, selected regional and

provincial staff During the training, it is expected that issues raised of the QSPBI operations are resolved. Feedbacks about field operations and in processing of QSPBI from the narrative reports submitted to the Central Office will be discussed. The machine processing system will likewise be demonstrated for deployment to provinces.



4.3.5 Review, Verification and Updating of Characteristics of the QSPBI Samples Statuses of QSPBI sample establishments are reviewed and verified prior to the preparation of address stubs and control list for the next quarter round. Statuses of sample establishments verified to be closed, out-of scope and cannot be located (CBL) are reflected directly in the QSPBI system and written in the ‘Remarks’ portion of the control list. Questionnaires for establishments with these kinds of statuses are no longer sent to the field offices for distribution for the remaining quarters of the year although they are still included in the count of sample for the year. These establishments are dropped from the sample for the succeeding year’s survey round and replaced by existing establishments with correspondingly the same characteristics. Changes in business name, business address, geo codes and reporting unit of the sample establishments, if any, are reflected in the QSPBI sample database prior to the printing of address stubs and control lists for the next quarter round. This is to ensure that the new business name, business address, geo codes and/or reporting unit (for cases of referrals) are the ones printed in the address stubs and control lists. On the other hand, all updates (i.e., new statuses and changes in all characteristics) to QSPBI sample establishments are submitted to SICD every last quarter of the year as part of the Updating of the List of Establishments (ULE) activities. 4.3.6 Preparation and Printing of Control Lists and Address Stubs The control lists of sample and the address stubs are prepared not later than the second week of the 3rd month of the reference quarter. The priority samples refer to establishments that are key leaders in their respective industries. These establishments are identified with “Priority” on the address stub. 4.3.7 Preparation and Shipment of Provincial Control List and Pre-addressed Questionnaires The printed address stubs are pasted on the space provided for in the questionnaire. The pre-addressed questionnaires are matched against the control list. This is to ensure that all sample establishments in the control list have corresponding pre-addressed questionnaire. For contingency purposes, blank address stub and questionnaires are provided to POs equivalent to 10 percent of their respective workload. The QSPBI questionnaires and the control list for the provinces are shipped to the POs starting on the 2nd week of the 3rd month of the reference quarter except for 4th quarter which is on the 1st week of the 3rd month of the reference quarter. 4.3.8 Preparation of List of Sample Establishments (LSE) During the first quarter of operations, the LSE is the final list of samples. However, for the following quarters, the LSE is updated based on status of receipt of questionnaires from the previous reference quarter. This LSE will be emailed to POs for uploading in the QSPBI system every start of the reference quarter.



4.4 Survey Operations

4.4.1 Receipt and Acknowledgment of Forms from the CO by the POs The POs should immediately check the contents of the packages upon receipt against the General Transmittal Form (ESSS-ADM Form 1) (Appendix 2). Any discrepancy should be noted in the “Remarks” portion. Acknowledgement should be undertaken by sending an electronic copy of the transmittal form with corresponding remarks, if any, to [email protected]. 4.4.2 Distribution of Questionnaires The PO field staff distributes the questionnaires to the sample establishments according to the prescribe timetable of operations. For example, the questionnaires should be distributed within the 3rd week of the 3rd month of the reference quarter and on the 2nd week for the 4th quarter. Upon distribution, the field staff should ask the contact person in the establishment to fill-in the Acknowledgement Receipt Form (ESSS-ADM Form 5) (Appendix 3) and inform him/her of the date when the questionnaire will be collected. Generally, the establishments are given up to 10 days after the reference quarter to accomplish the QSPBI – Form 1( Appendix 8). The POs are provided with the CL of samples in their respective areas to monitor the status of distribution and the collection of the accomplished QSPBI questionnaires. To facilitate the reporting and tracking of the status of the sample establishments, the EDMS-MTS (Establishment Data Management System-Monitoring and Tracking System) is also to be utilized for the QSPBI. Treatment of Referrals Referral of information to be collected occurs when questionnaires are referred by a sample establishment to another unit for proper accomplishment. Referrals are of two types: Identified and New. The questionnaires of these referrals are to be distributed and collected in the addresses of their reporting unit. Identified referrals are the establishments listed in the “C/O FROM” and “C/O TO” portion of the Control List of Samples. New referrals are establishments which are made known as referrals during field operations. Included also are partially accomplished questionnaires for which the items with missing data are to be collected from another unit. The following are the instructions for cases of New Referrals:

a. Ascertain cases of referrals within five calendar days after distribution or earlier.

b. Ask for a certification duly signed by the respondent from the establishment to include information on the name and address, including telephone number and email address of the new contact person. Attach this certification to the questionnaire for transmittal.

mailto:[email protected]



c. For referrals to any province within the region, the questionnaire shall be transmitted directly to the RO who in turn shall transmit it to the concerned province under its jurisdiction. Inform ESSS-RCU by sending email to [email protected]

d. For referrals outside the region, the questionnaire shall be transmitted directly to ESSS-RCU (copy furnished RD of the transmitting province with transmittal letter) seven calendar days after distribution or earlier. ESSS-RCU shall then inform SMD about the referral. SMD will determine the status of the referred questionnaire and send back to ESSS-RCU for transmittal to the concerned province. Copy of transmittal letter will, likewise, be given to the RD of the receiving province.

e. POs should reflect these cases of new referrals to their respective MTS. 4.4.3 Collection and Field Editing of Questionnaires All accomplished questionnaires must be collected within 10 days after the reference quarter. During distribution, the field staff should make an appointment with the respondent regarding the date of collection of the questionnaire. A reminder/notice of date of collection may also be printed or stamped on the questionnaire to ensure that the establishment will submit its duly accomplished questionnaire on time. To minimize cost and time, follow-up through telephone calls to the respondent can be made prior to collection to inquire if the questionnaire has been accomplished and ready for collection. Moreover, sample establishments identified as priority should be 100 percent collected and transmitted before the 35-day submission of data files for 1st to 3rd quarters and 15-day for 4th quarter. Priority establishments are considered the major drivers of growth in the industries and are included in the preliminary estimation of the Quarterly National Accounts. Field editing must be done before leaving the establishment to avoid revisits. In cases where inconsistencies or unanswered questions cannot be resolved immediately, collect the questionnaire but leave a Problem Referral Slip (ESSS-ADM Form 2) to the sample establishment. The Problem Referral Slip should state the item/s, which needs to be verified, and the problem/s associated with it. Set a date for the revisit to collect the updates to the problem questionnaire/s. Report the problem occurrence to the PSO immediately. See Appendix 4 for the example of Problem Referral Slip.

Submission through the QSPBI online questionnaire system To be able to address the concerns for high response rates and timeliness of the submission of data, alternative modes of collecting the QSPBI reports are being continually pursued. One of these is accomplishing the questionnaire thru online. Sample establishments should be encouraged to accomplish and submit quarterly reports thru online. Data submitted are sent directly to the PSA server. Sample establishments and the province where it is a workload are sent with acknowledgement of receipt. The database coming from the online submissions are uploaded to the QSPBI system ready for machine processing and validation processes.




4.4.4 Receipt and Control of Questionnaires (Form 1) at the PO All collected and field-edited questionnaires are to be submitted by the Statistical Specialists to the PO. Receipt and control of accomplished questionnaires at the PO is the responsibility of the provincial staff or the QSPBI Focal Person. These questionnaires are controlled using the QSPBI CL and MTS.

Monitoring and Tracking System (MTS) Like ASPBI and other establishment-based surveys, the FOs utilizes the MTS as a tool for monitoring the status and progress of the operation. LSE is uploaded to the MTS database every quarter by SDD. 4.4.5 Data Entry and Validation The QSPBI Data Processing system enables the POs to encode and to validate the collected QSPBI reports and to submit the generated data files via email in advance of physical questionnaires. Hence, the data files can already be processed while the questionnaires are still in transit from the provinces. An enhanced version of the QSPBI Data Processing System will be used starting the first quarter of 2018 to all provinces. This version of the QSPBI Data Processing System includes validation module to be used by the POs to check for completeness, consistencies and reasonableness of the encoded data prior to the submission of data files to SSD. Refer to Chapter 6 for the QSPBI Data Processing System instructions. 4.4.6 Transmittal of Questionnaires (Form 1) and Data Files to CO Transmittal of Questionnaires (QSPBI - Form1) Field-edited questionnaires are to be sorted and bundled by sector. All bundles should be properly labeled and shipped addressed to:

LISA GRACE S. BERSALES, Ph.D. Undersecretary National Statistician and Civil Registrar General Philippine Statistics Authority 11F, Eton Cenris 1, Quezon City Attention: SSD Contents: 2018 1st Qtr QSPBI



For each shipment sent to the Central Office, prepare four (4) copies of the prescribed transmittal, ESSS–ADM Form 1a (see Appendix 5). The POs can also produce a system generated ESSS-ADM Form 1a from the MTS. One copy each for the RO/PO file, the SSD and one will be sent back by the SSD by e-mail to acknowledge the shipment. Transmittal of Data Files The frequency of submission of data files to ESSS-RCU depends on the encoded questionnaires to the program. Prior to the deadline of five (5) days before the generation of the data files (posting sheets), POs shall submit the data files via email at [email protected], and copy furnish [email protected] whenever there are additional questionnaires encoded. Submission of data files will follow the format:

To: [email protected] From: (your PO’s official email address) Subject: (Year – Quarter)CSPro(Province) as of (Date) Cc: [email protected]

4.4.7 Receipt and Control at ESSS-RCU Accomplished questionnaires or data files should be received by ESSS-RCU not later than 30 days after the reference quarter for the 1st to 3rd quarter rounds and not later than 10 days after the reference quarter for the 4th quarter round. This is in time for the first submission of data files for the national accounts estimation per quarter; 35-days for the 1st to 3rd quarter rounds and 15-days for the 4th quarter round. The QSPBI reports are expected to be received in ESSS-RCU in three modes:

1. Physical questionnaire (QSPBI Form 1) transmitted by the POs 2. Reports transmitted by POs using the CSPro Data Entry 3. Reports submitted by the establishments thru online

Physical questionnaires (Form 1) transmitted by the POs Accomplished field-edited questionnaires transmitted by the POs are checked against the accompanying transmittal form for completeness. Any discrepancy is recorded and concerned PO is informed accordingly. The status and date of receipt for all the transmitted questionnaires are reflected in the Log and Receipt module of the QSPBI system. Comments and observations concerning the reports are also reflected in this module.

Reports transmitted by POs using the QSPBI Data Processing System The output data files from the QSPBI Data Processing System are submitted by the POs thru e-mail at [email protected]. These data files are regularly uploaded using the Upload Module of the QSPBI system in the CO. Once uploaded, the date of receipt is automatically tagged to all the reports included in the data files.








However, the POs are still required to submit the corresponding questionnaires for these reports encoded in the QSPBI Data Processing System for validation. The date of receipt reflected in the log is the date of receipt of the CSPro data file and not the date of receipt of the transmitted physical questionnaires.

Reports submitted by the establishments thru accomplishing online questionnaire Data of establishments’ who accomplished QSPBI questionnaire using online system directly stored in the database at the PSA’s server. The database is regularly uploaded using the Upload Module of the QSPBI system. The date of submission online is automatically logged as the date of receipt for a particular report after uploading. Email copies of the reports submitted online are printed and serve as substitutes for the physical questionnaires for file and folioing purposes. 4.4.8 Receipt and Control at Subject Matter Divisions (SMD) Accomplished questionnaires received by ESSS-RCU are directly transmitted to the concerned SMD once logged in the QSPBI System. 4.4.9 Feedback to the FOs The SSD regularly sends feedback to the FOs in the form of reports generated from the QSPBI system. These are:

Status Report by Province – shows the response rate by type of status (number of good questionnaires and problem questionnaires) by province.

List of Questionnaires Received thru CSPro – informs the province of the establishments that are included in their transmitted CSPro data files

List of Questionnaires Received thru Web – informs the province of the establishments that submitted their reports on-line (thru Web-based) for the quarter

List of accomplished questionnaires – informs the province of the accomplished questionnaires directly transmitted to CO not included in the transmitted CS Pro data files.

List of Uncollected Questionnaire – reminds the province of the establishments with no report for the quarter

4.4.10 Manual and Machine Processing of Questionnaires Manual processing of questionnaires follows the editing instructions given in Chapter 5 of this manual. Machine processing involves the processes included in the QSPBI system. These processes are grouped into modules:

File Maintenance (uploading, Add/Encode module, Modify)

Data validation module (reject listing)

Log receipt



Tabulation (Posting Sheets, reports)

Configuration (selection of projects, user account)

Utilities (update establishment info, generation of address stubs and control lists, generation of transmittals, generation of QSPBISE, generation of MTS data files , backup/export file)

4.5 Stakeholders of the QSPBI

4.5.1 Macroeconomic Accounts Service (MAS)

The QSPBI’s final output are data files in excel file format. Data files are generated using the QSPBI system. These are sectoral worksheets for each item containing establishments’ level data. The establishments’ level data are sorted by region and by industry group. The growth rates per industry group are also shown in the data files. Data files are generated and submitted to MAS for the generation of national accounts estimates every 35th and 90th days after the reference quarter for the 1st to 3rd quarter rounds and every 15th and 90th days after the reference quarter for the 4th quarter round.

4.5.2 Bangko Sentral ng Pilipinas (BSP)

Another data set, the total retail trade (G47) revenue is provided to the Department of Economic Statistics of the BSP for their monetary policy review since 2011. The provision of data to the BSP has been made since December 3, 2013 as a commitment of the office. The data includes the total number of responding establishments and the revenue (total, from primary activity and from other activities) for the responding establishments under PSIC Division G47.

4.6 Other Survey Activities

4.6.1 Folioing (to be done at CO) Folioing is grouping together of received questionnaires from the province. The questionnaires are folioed for easy handling of forms. Questionnaires processed by the sector specialists are to be folioed by sector after data entry. Following are the guides in folioing:

1. Folio questionnaires including the printed online, e-mailed or faxed questionnaires by section for each quarter.

2. Each questionnaire has a pre-assigned seven alphanumeric character which is printed in

the upper right corner of the address stub. This serves as their Folio number (FN) –



Questionnaire Number (QN). The FN – QN are useful controls in the processing and tracking of the QSPBI samples.

Digit Code Code description 1st B to S Sector code 2nd& 3rd 01 to 99 Province code 4th R or N R for regional sample N for National sample 5th to 7th 001 to 999 Questionnaire number

The Questionnaire numbers are generated sequentially based on the alphabetical order of the sample establishments within a sector.

3. Folios are bundled by region or group of regions or by section and alpha depending on the number of samples.

4. Maximum of 50 questionnaires in each folio. 4.6.2 Preparation and Submission of Administrative Reports Narrative Report A Narrative Report should be prepared to highlight the important aspects of the QSPBI operations. It should also include recommendations and suggestions to improve the QSPBI operations for consideration during the planning of the next survey round. The Provincial Statistics Officers are required to submit narrative report to [email protected], copy furnish [email protected] on or before the 10th day after the survey period. The dates of submission of Narrative reports are listed in Table 4.2.

TABLE 4.2 Deadline of Submission of Narrative Report to SSD

Reference Quarter Survey Period Date of Submission

1st Quarter (Jan to Mar 2018)

Apr to Jun 2018 10 Jul 2018

2nd Quarter (Apr to Jun 2018)

Jul to Sept 2018 10 Oct 2018

3rd Quarter (Jul – Sept 2018)

Oct to Dec 2018 10 Jan 2019

4th Quarter (Oct – Dec 2018)

Jan to Mar 2019 10 Apr 2019





4.6.3 Documentation Documentation of the year round operation of the QSPBI shall be prepared by the SSD based on the status reports, narrative and progress reports submitted by the provinces. Substantial changes that occurred during the year should also be included in the documentation. The documentation will serve as reference and guide for future operations. 4.6.4 Implementation of Census Compliance Project (CCP) Memorandum Circular 2014-09 dated October 21, 2014-Guidelines of PSA on Census Compliance Project (CCP) was issued by the National Statistician to address respondents who refuse to submit timely and accurate information. The CCP shall require all uncooperative respondents to accomplish the questionnaire pursuant to Section 25 - Obligation to Provide lnformation, Section 26 - Confidentiality of lnformation, and Section 27 - Penalties of RA 10625.

In order to guarantee the effective implementation of the CCP throughout the entire regional/provincial PSA offices, the Regional Directors/OlCs are authorized to create the CCP in their respective regions in coordination with the Legal Services Unit (LSU). Listed below are the guidelines in the implementation of CCP. 1. Legal Basis

The Philippine Statistics Authority was created under R.A. 10625 otherwise known as Philippine Statistical Act of 2013 consolidating of the statistical agencies namely, National Statistics Office (NSO); National Statistical Coordination Board (NSCB); Bureau of Agricultural Statistics (BAS); and Bureau of Labor and Employment Statistics (BLES). Under Sec. 6 Functions of the PSA of the same Act, it authorizes the PSA to collect, compile, analyze, abstract and publish statistical information relating to the country’s economic, social, demographic, political affairs and general activities and condition of the people.

Specifically, pursuant to Sections 25, 26 and 27 of R.A. 10625, the law provides that: Sec. 25. Obligation to provide Information – The National Statistician shall determine whether a statistical inquiry or survey to be conducted is with or without an obligation to provide information .If such obligation is stipulated, all respondents whether natural or legal persons shall be liable to reply to the statistical inquiry or survey. This section applies to all statistics inquiries or surveys conducted by other statistical offices in the PSS. The respondents under this Act are required to give truthful and complete answers to statistical inquiries or surveys of the PSA and other statistical offices of the PSS. The respondent is considered to have complied with the obligation only upon receipt of the duly completed statistical inquiry or survey forms. The government shall provide franking privileges, charges, and postings to the survey offices, unless otherwise disallowed by law. Sec. 26. Confidentiality of Information – Individual data furnished by a respondent to statistical inquiries, surveys and censuses of the PSA shall be considered privileged communication and as such shall be inadmissible as evidence in any proceeding.



The PSA may release aggregated information from statistical inquiries, surveys and censuses in the form of summaries or statistical tables in which no reference to an individual, corporation, association, partnership, institution or business enterprise shall appear. Sec. 27. Penalties – Respondents of primary data collection activities such as censuses and sample surveys are obliged to give truthful and complete answers to statistical inquiries. The gathering and consolidation and analysis of such data shall likewise be done in the most truthful and credible manner. To ensure compliance, any violation of this Act shall result in the imposition of the penalty of one (1) year imprisonment and a fine of One Hundred Thousand Pesos (P100, 000.00). In cases where corporation, the above penalty shall be imposed against the responsible officer, director, manager and/or agent of said corporation. In addition, such erring corporation or any other juridical entity depending on the category of the enterprise or business concerned whether small, medium or large, shall be imposed a fine ranging from One Hundred Thousand Pesos (P100,000.00) to Five Hundred Thousand Pesos (P500,000.00).

Failure to comply with the survey clearance provision shall be penalized by a fine of Fifty Thousand Pesos (P50,000.00) to One Hundred Thousand Pesos (P100,000.00), depending on the gravity and seriousness of such noncompliance.

2. Objective

The objective of CCP is to compel uncooperative respondents to submit timely and accurately accomplished questionnaires. Primarily, the cities and municipalities with at least fifty (50) large establishments will be the initial preference. It aims to increase the percentage of submission of accomplished questionnaires and to be able to come up with timely reports.

3. Guiding Principle The RSSO are hereby directed to create a Census Compliance Project in their jurisdictional cities/municipalities in coordination with the Legal Services Unit. As a result the RSSO may form a Task Force (TF). The RSSO shall designate the PSO as the CCP-TF Chairperson in his/her city/municipality/province. As chairperson, the PSO may select the members of CCP-TF which shall be composed of the Team Leader, two (2) members and a Public Prosecutor. The Team Leader will be assigned to monitor the status of census/survey compliance of establishments and a public prosecutor may be requested to assist in the prosecution of non-complying establishments.

4. Guidelines Prior to Prosecution

a. Distribution of Questionnaire

Deliver the questionnaire/form properly to all the establishments in the area. There should be no exempted establishments.



Ask the head/owner/general manager/proprietor/legal representative’s complete name and his/her position/title/designation in the establishment.

Emphasize the deadline of submission as indicated in the questionnaire and in the transmittal receipt.

Secure the transmittal receipt/acknowledgement receipt of the questionnaire/form which should reflect the complete name of the establishment, complete printed name of the person who received the questionnaire/form, his/her signature and the date of receipt and other pertinent information.

Remind the respondent that intentional refusal to answer all inquiries in the questionnaire, deliberate non-submission of questionnaire or insufficient and inaccurate answers in the questionnaire is a ground for criminal prosecution for violation of Sections 25 and 27 of RA 10625.

Keep the transmittal receipt/acknowledgement receipt securely in the office for future reference and for criminal prosecution purposes.

b. The Three-Notice Rule on Non-complying Establishment

First visit – within ten (10) days from receipt of the questionnaire, a task force member will visit the establishment personally to collect the duly accomplished questionnaire/form from the establishment concerned. If after demand to submit the duly accomplished questionnaire/form, the establishment failed to comply, the notice of noncompliance should be served and reflected in the acknowledgement receipt form, entering the complete name of the establishment, the printed name of the receiving person his/her signature and the date of receipt.

Second visit – Ten (10) days from receipt of the first notice of non-compliance, a task force member will personally collect the duly accomplished questionnaire/form from the establishment. If after demand to submit the duly accomplished questionnaire/form from the establishment, it failed to comply, the second notice of non-compliance should be served and reflected in the acknowledgement receipt form, entering the complete name of establishment, printed name of the person, his/her signature, and date of receipt.

Third visit – Ten (10) days from receipt of the second notice compliance, a task force member will personally collect the duly accomplished questionnaire from the establishment concerned. If after demand to submit the duly accomplished questionnaire the establishment still failed to comply, the third notice of non-compliance should be served and reflected in the acknowledgement receipt form, entering the name of the establishment, printed name of the receiving person his/her signature, and date of receipt.

After the establishment of all three (3) notices of compliance and the establishment still failed to comply, the non-complying establishment records shall be forwarded to the PSO concerned for the issuance of the final demand letter.



If after ten (10) days, the service of final demand letter and the establishment still failed to comply, the record of the erring establishment shall be forwarded to the PSO for the preparation of the Complaint-Affidavit for filing of proper criminal charge for violation of Sections 25, 26 and 27 of RA 10625.

The Complaint-Affidavit shall be submitted to the Public Prosecutor Office designated by the CCP-TF for the filing of the information sheet.

The designated Public Prosecutor will calendar the complaint for hearing notifying the PSO and non-complying establishment.

If during the hearing, the establishment offered to comply, the Public Prosecutor may recommend for the dismissal of the complaint. Otherwise the case shall be pursued and the Public Prosecutor may recommend for the filing of the criminal charge in the proper Regional Trial Court.

If the case is filed, the Public Prosecutor and a Task Force member shall attend the hearing until the final resolution of the case.

c. Notice of Non-Compliance through Registered Mail with Return Card

If the establishment refused or failed to return the duly accomplished questionnaire/form or if the questionnaire/form was returned but partially accomplished, incomplete or appeared to be fraudulent, and the establishment refused to receive the notice, the RSSO/PSO shall cause to send first formal notice via registered mail with return card to the erring establishment properly addressed to the head/owner/general manager/proprietor/legal representative. The first notice via registered mail is a reminder that the establishment concerned is violating Sections 25, 26 and 27 of RA 10625. The registry return card shall be secured and shall be attached to form part of the record. It shall be used as proof that notices are deemed received by the refusing establishment.

If after five (5) days from the receipt of the first notice, and there is non-compliance on the part of the establishment concerned, the second notice shall be sent with the same procedure as that of the first notice.

If after five (5) days from the receipt of the second notice, and there is non-compliance on the part of the establishment concerned, the third and final notice shall be sent with the same procedure as that of the first and second notices.

Despite receipt of all three notices of compliance, and the establishment failed to comply, the records of erring establishment shall be forwarded to the PSO for the issuance of final demand letter.

If the final demand letter was sent and there is still no compliance or no communication was made by the respondent, after ten (10) days from the date of receipt, the entire records of the erring establishment shall be forwarded to the PSO for the preparation of the Complaint-Affidavit copy furnish the Legal Services Unit for the filing of criminal complaint for violation of Sections 25 and 27 of RA 10625.



The Complaint-Affidavit shall be filed by the PSO to the designated Public Prosecutor Office for the preparation of the information sheet.

The designated Public Prosecutor will take appropriate action to calendar the case for hearing after due notice to the PSO and non-complying establishment.

If during the hearing the establishment offered to comply or request for amicable settlement, the Public Prosecutor may recommend for the dismissal of the complaint. Otherwise the case shall be pursued and the Public Prosecutor may recommend for the filing of the criminal complaint.

If the case if filed, the Public Prosecutor and the PSA-CCP Task Force member shall attend the hearing until final resolution of the case.

d. Duties of the Provincial Statistics Officer

The PSO as the designated PSA-CCP Task Force Chairperson, shall perform the duties and responsibilities as follows:

Cause the sending of notices and demand letter to the erring establishment in behalf of the PSA;

Secure and assure the completeness of the records of the establishments;

Coordinate with the respective Public Prosecutor’s Office for filing of the complaint;

Prepare the Complaint-Affidavit together with the evidence for and on behalf of PSA.

File the appropriate criminal case for violation of Sections 25 and 27 of RA 10625 against the erring establishments;

Act as PSA representative and attend hearing and monitor the case until final resolution;

Prepare reports on PSA-CCP to be submitted to the Office of the National Statistician.

e. Preparation of Complaint-Affidavit

The Complaint-Affidavit (see Appendix 6) shall be prepared and signed by the PSO or the duly designated representative tasked to act as such. The Complaint-Affidavit shall be filed together with the annexes documentary evidence such as designation order, transmittal receipt/acknowledgement receipt of the questionnaire/form, first notice, second notice, third notice and final demand letter, return cards/proofs or receipt. The same shall be submitted to the Prosecutor’s Office of the place where the erring establishment is located. No filing fee shall be required as the complaining party is a government institution. Preliminary hearings between the establishment concern shall be conducted at the Prosecutor’s Office of the place where the establishment is located. The PSO or duly designated representative is required to attend the hearing to represent the PSA.

f. Affidavit of Desistance

The erring establishment may request for the amicable settlement, in which case, the PSO may be asked to prepare the Affidavit of Desistance (AD). The AD shall be



executed by the PSO duly sworn and subscribed to before the Public Prosecutor Office after the submission of the respondent establishment of the duly accomplished questionnaire/form. The AD attests that the PSA is no longer interested in the further prosecution of the case as compliance has already been satisfied by the respondent. Upon execution of the AD and upon admission by the Public Prosecutor or by the court, the case shall be dismissed.

g. Effectivity

These guidelines supersede previous guidelines and shall take effect immediately and shall remain enforced unless sooner revoked.

Refer to Appendix 7 for the Census Compliance Project Flowchart.


Chapter Editing Instructions

5.1 Manual Editing Instructions

Editing is a quality control tool used to check completeness, consistency and reasonableness of data reported in the questionnaire. Field editing will be done upon collection of questionnaire to check for completeness of required data item/s while still in the premise of the establishment. Manual editing and consistency checks are to be done in the POs and in the CO. Machine editing, using the QSPBI module for validation and reject listing, is also to be done prior to the generation of posting sheets in the Central Office. 5.1.1 General Instructions

a. Staple all attachments or enclosures supplied by the respondent to the questionnaire. Each attachment and/or enclosure should bear the ECN of the sample establishment.

b. Use pencil in field editing. Use blue/black ballpen during PO manual editing and in

accomplishing the DO NOT FILL portions in the questionnaire. Use red ballpen during CO editing. Write legibly.

c. Do not erase illegible entries supplied by the respondent. If there are changes or

corrections made, line out original entry and write the correction above it or in the space nearest it. Do not overwrite.

d. All items applicable to the sample establishment must have entries. When an item is left

blank or the entry is inconsistent or unreasonable, callback the establishment. If the establishment could not provide final figure for a particular item, preliminary estimates are acceptable provided that they will furnish the final figure on the next survey round or as soon as available. However, if the establishment was not in operation for the quarter, zero entries are acceptable. Indicate in the Remarks portion the reason for blank or zero entries.

e. Line out centavo figures. Do not round off values. f. Line out entries written in words representing numerals and abbreviated value (for

example, 1,000,000 written as 1M or 1,000 is written as 1K and enter the corresponding numeric figures. Values in US Dollar or other currencies should be converted to Philippine peso using the average exchange rate for the month.

g. Verify lined-out entries and check if the corrections made are reasonable.

5

Chapter 5: Editing Instructions


h. Read entries in the attachments or enclosures and/or Remarks portion in the questionnaires which may provide substantial information and important explanations pertinent to the report.

i. All questionnaires submitted after the deadline should also be edited and processed

accordingly. j. Ensure that the reports cover only the activities of the establishment referred to in the

address stub, except for those classified as KAU (insurance, transportation, telecommunication and storage establishments) which should include in their reports figures for all their branches/divisions/ancillary units.

5.1.2 Specific Instructions The Address Stub If there are corrections or changes in the business name and/or business address, line out the original entry and write correction in the space nearest it. This will be used in updating the information of the establishment for the next quarter round. The Employment Size (SZ) code in the address stub should correspond to the average total employment determined from Item I column 6 (DO NOT FILL portion) of the questionnaire. If it is not consistent, verify from the establishment such deviation and put in the Remarks portion the reason for inconsistency. Description of Principal Activity Ensure that the principal activity of the establishment was sufficiently described to allow coding at the 5-digit PSIC. The description of the principal activity as stated in the cover page should correspond to the industry (IND) in the address stub. If not, verify/confirm from the establishment the change in the main activity. Determine and write in the remarks portion the new PSIC code as guide in updating the information of the establishment for the next year survey round. The Quarter Panel The Quarter Panel consists of the reference quarter for the survey round: 1st qtr, 2nd qtr, 3rd qtr and 4th qtr. An illustration of the Quarter Panel is shown below: Illustration:

Ensure that the report is for the reference quarter and year in process.

1st



Tax Identification Number The Tax Identification Number (TIN) contains the 12-digit number provided by the BIR. Illustration: The Tax Identification Number (TIN) box in the questionnaire must be properly and completely filled-up. Blank TIN is not acceptable. Otherwise, verify from the establishment. Employment

a. Zero is not acceptable for Item I (Total Employment) if the establishment is in operation during the reference quarter.

b. The entries in Item I (Total Employment) should be equal to the sum of Items I.A

(Working Owners and Unpaid Workers) and I.B (Paid Officials and Workers). c. Zero is not acceptable for Item I.A if Item I.B.1 (Managers and Executives) is also zero

or vice versa. d. Ensure that the entry in Item I.B is equal to the sum of Items I.B.1 (Managers and

Executives), I.B.2 (Production/Construction Workers) and I.B.3 (Other Employees). e. Zero is not acceptable in Item I.B.2 (Production/Construction Workers) if the

establishment is engaged in sectors B to F (i.e. mining and quarrying; manufacturing; electricity, gas, steam and air conditioning supply; and water supply; sewerage, waste management and remediation activities and construction activities).

For sectors G to S, item I.B.2 should be zero. Otherwise, the entry should be

transferred/added to the entry in I.B.3. f. The entry in Item I.B.1 (Managers and Executives) should be less than the entries in

Items I.B.2 (Production/Construction Workers) and/or I.B.3 (Other Employees). g. Ensure that Column 6 (DO NOT FILL) is the average of Column 3 (First Month),

Column 4 (Second Month), and Column 5 (Third Month). The computed average must be rounded-up. The formula is given below:

Note: This formula is for Employment Item only. The divisor is 3 regardless of the number of

months the establishment is in operation.

Please enter the Establishment’sTIN here.►

- - -



h. Ensure that the entry in Column 2 (Previous Quarter) is the average employment of the previous quarter operations and not the sum of the three months in the previous quarter. To verify, compare the employment level of the current quarter (Col. 6) versus the previous quarter (Col. 2) report.

Ideally, the ratio between the current quarter employment and the previous quarter employment is within the range of 0.80 to 1.20. Ratios outside the range need to be verified from the establishment. The reason for the said deviation should be written in the Remarks portion of the questionnaire. Compensation

a. Zero is not acceptable if there is an entry in Item I.B (Paid Officials and Workers). b. Ensure that the entry in Item II (Total Compensation) is equal to the sum of entries in

Items II.A (Total Wages and Salaries) and II.B (Employer’s contribution to SSS, GSIS, Philhealth and Others).

c. Ensure that the sum of entries in Items II.A.1 (Salaries of Managers and Executives),

II.A.2 (Salaries and Wages of Production/Construction Workers) and II.A.3 (Salaries and Wages of Other Employees) is equal to the entry in Item II.A (Total Salaries and Wages).

d. If there is an entry in each of Items II.A.1, II.A.2, and II.A.3, there should be

corresponding entries in Items I.B.1, I.B.2, and I.B.3. e. Entry in Item II.A should always be greater than the corresponding entry in Item II.B. f. The entry in Column 2 (previous quarter) must be the sum of the three months of the

previous quarter operations. g. Column 6 (DO NOT FILL portion) must be equal to the sum of Column 3, Column 4 and

Column 5. The formula is shown below: Note: This formula is for Compensation, Production and Revenue/Sales Items in the

questionnaire. h. The average salaries of managers and executives should be greater than the

production/construction workers and/or other employees. To compute for the average salaries and wages, be guided with the formula given below:

Generally, the ratio between the current quarter compensation and the previous quarter compensation is within the range of 0.80 to 1.20. Ratios outside the range need to be verified from the establishment. The reason for the said deviation should be written in the Remarks portion of the questionnaire.



Production (Total Value) (For Mining and Quarrying, Manufacturing, Electricity and Water Supply Establishments only)

a. Zero is not acceptable if the establishment operated during the reference quarter.

b. Column 6 must be equal to the sum of Column 3, Column 4 and Column 5.

c. The entry in Column 2 (previous quarter) must be the sum of the three months of the previous quarter operations. To verify, compare the production value level as reported in the previous quarter versus the current quarter.

Generally, the ratio between the current quarter production and the previous quarter production is within the range of 0.80 to 1.20. Ratios outside the range need to be verified from the establishment. The reason for the said deviation should be written in the Remarks portion of the questionnaire.

Total Revenue/Sales

a. Zero is not acceptable for gross revenue/sales if the establishment operated during the reference quarter.

b. Gross revenue/sales should be greater than the Total Compensation. Otherwise, verify

from the establishment. c. For manufacturing establishments, gross revenue/sales should be greater than the Total

Value of Production. Otherwise, verify from the establishment. d. The sum of entries in Items IV.A (Revenue/ Sales from Principal Activity) and IV.B

(Other Income) should be equal to the entry in Item IV (Gross Revenue/Sales). e. Revenue/sales from principal activity should be greater than other income. Otherwise,

verify from the establishment. f. Column 6 (DO NOT FILL portion) must be equal to the sum of Column 3, Column 4 and

Column 5. g. The entry in Column 2 (previous quarter) must be the sum of the three months of the

previous quarter operations. To verify, compare the gross revenue reported in the previous quarter versus the current quarter.

Generally, the ratio of the current quarter revenue and the previous quarter revenue is within the range of 0.80 to 1.20. Ratios outside the range need to be verified from the establishment. The reason for the said deviation should be put in the Remarks portion of the questionnaire. Total Inventory

a. Zero is not acceptable in goods for resale for Wholesale and Retail Trade establishments.



b. Industrial sectors (B, D, E, F) may or may not have entries in Finished Goods (V.A), Work-in-Progress (V.B) and Raw Materials (V.C).

c. For Sector C, there should be a non-zero entry in Raw Materials (item V.C) if the establishment is in operation. Otherwise, verify from the establishment and indicate in the remarks portion of the questionnaire the reason/s for such.

d. For Sector F, there should be non-zero entry in construction – in-progress.

e. Non-industrial sectors (G, H, I, J, K, L, M, N, P, Q, R, S) should have no entries in Finished Goods (V.A), Work-in-Progress (V.B) and Raw Materials (V.C). Otherwise, verify from the establishment.

f. Revenue/Sales must be greater than Beginning minus Ending Inventories.

Capacity Utilization (For Mining and Quarrying, Manufacturing, Electricity and Water Supply Establishments only)

a. Zero is not acceptable if the establishment operated during the reference quarter.

b. Entries must be in percent. Remarks

a. Additional information supplied by the respondent should be written here.

b. Reasons for deviation for inconsistent and unreasonable values determined after verification should likewise be indicated here.

Certification

a. This item must be properly filled-up. b. Ensure that the respondent had affixed his/her signature on the space provided over the

printed name; the date the questionnaire was completed; telephone number; and e-mail address and website, if any.

Number of Cells with Error (for CO use only) After editing at CO, count the number of cell/s with error in the questionnaire. The cell is considered with error if:

it has no previous or current data (except for newly selected samples);

it has no monthly data;

inconsistent data or invalid entry;

has a lumped entry and missing; or

not well described principal activity.



The number of errors should be written at the upper right portion of the questionnaire. This will be encoded using the QSPBI data entry and processing system. This will serve as basis in computing Field Award Ratings. Reasonable blank and inconsistent entries and blanks which are accepted as reasonable should not be counted as error provided these are indicated in the Remarks portion.

5.2 Machine Processing

Machine processing is a subsequent activity following manual processing of accomplished questionnaires undertaken by field offices. PO machine processing activities include data entry and validation. Discussion on the machine processing for PO is discussed in Chapter 6. The CO machine processing activities include the following:

uploading of data files

data entry

modification of data

data validation

log receipt of questionnaires

tabulation of data files


Chapter QSPBI Data Processing System

6.1 System Requirements and Installation

The QSPBI Data Processing System was designed to facilitate conversion of the information in the QSPBI questionnaires into electronic form. The data files that will be produced will be sent to ESSS-RCU at [email protected] as an advance copy of the questionnaire. 6.1.1 Hardware and System Requirements: 1. Desktop PC/Laptop Dual Core or better / Windows XP or later

2. QSPBI2018 file directory, which contains files needed by the system.

3. CSPro 6.2. The installer is found at QSPBI2018/CSPro 6.2

4. CSPro Version Shifter. This program is designed for users who have multiple versions of

CSPro on their machines. It can be found at QSPBI2018/CSPro Version Shifter

5. QSPBIyyyySEq reference file where yyyy refers to survey year and q which refers to the quarter of the survey . This file is provided by the SSD that is needed by the QSPBI Data Processing System.

Note: The sample establishment for a particular survey year and quarter will be provided by SSD. Make sure that you use the correct SE file for every quarter of the survey. The SE filename format is:

QSPBIyyyySEq Where:

yyyy – survey year q- refers to what quarter survey

Then, copy the SE file to c:\QSPBI2018

6


Chapter 6: QSPBI Data Processing System


A medium (CD or USB) containing the program and necessary instructions will be given to the PSOs. Upon receipt of the medium, perform the following instructions: 6.1.2 Installation:

A. Copy the folder QSPBI2018 to your drive C:\.

B. Install the CSPro 6.2 version found in the c:\QSPBI2018 and open CSPro6.2 folder. Then double click the cspro62 application.

C. Check first the version of CSPro available in the machine. If it has multiple CSPro versions, the following procedures are to be done to change the version to CSPro 6.2.

1. Locate and open the CSPro Version Shifter directory



2. Double click the CSPro Version Shifter application

The program will display the current CSPro version.



3. Click the dropdown text box to show the desired version. Select the CSPro 6.2 version from the dropdown list.

4. The screen below shows the selected desired CSPro 6.2 version, then click “Change Version” button.



5. After clicking the “Change Version” button, a prompt message will appear. Click “Yes” to change the version.

6. A successful message will be displayed then click “OK”.



The screen below shows that the current version is CSPro 6.2

7. Ensure that the current version is CSPro 6.2 before closing the program. Otherwise, repeat procedure numbers 3 to 7.

D. Copy the QSPBIyyyySEq reference file to QSPBI2018 folder.

E. After successfully copying the folder, remove the medium and store it in a safe location. Creating shortcut:

To create shortcut of the data entry program on the desktop, right-click the file, menu.pff, and select “send to” and “desktop create shortcut” option.



6.2 System Modules

1. Data Entry is the direct input of data in the appropriate data fields of a database from the

QSPBI Form 1. It may be a new record or to modify a record.

2. Data Validation is designed to capture errors on the data and produce a reject or error listing for data analysis and editing.

3. Create Transmittal file is used to create compressed data file for submission

to ESSS-RCU thru email.

4. Exit to stop or to end the QSPBI CSPro execution 6.2.1 Data Entry: To run the program, simply double click the C:\QSPBI2018\menu.pff or the created desktop shortcut.

Created desktop shortcut

C:\QSPBI2018\menu.pff



The screen below will appear after clicking the “menu.pff” file. To start the data entry proper, select the Region.



Then, select the province.

Next, select the reference year.



Lastly, select the reference quarter.

After selecting the reference quarter, a prompt message will appear. Click “Yes”.

A data file will be created with the format: Data Filename: QSPBIppyyyyq.DTA where pp - province code yyyy - survey year q - survey quarter Example: QSPBI2120181.DTA



The screen shows all the fields selected (Region Name, Province Name, Year and Quarter)

Selecting “NO” , the screen below will be displayed:



To encode the data from the manually edited questionnaire, click “Data Entry” button. A prompt message will appear. Then click “OK”.

Before data entry of the establishments’ reports, take note of the following:

Blank is not acceptable for cells that require numeric entry.

Enter zero (“0”) to proceed to another cell and to prevent OUT OF RANGE error.

Production (Total Value) is required for Manufacturing Establishments only, other establishments engaged in other sectors will skip this portion.

Use the mouse to navigate on the desired data entry cells during data entry. After clicking “OK”, data entry screen form will be displayed. Take note of the year and quarter.



Upon entering a valid ECN, the system will display the establishment’s information (in yellow cells) that is found in the SE file.

If an invalid ECN is entered, the CSPro will prompt the user with this message:

Verify the ECN from the questionnaire, then correct the entry.



Sample entries: For establishments engaged in wholesale and retail trade; repair of motor vehicles, motorcycles.

To save the entry values.

Click “Yes” to accept the case.



6.2.2 Data Validation: The Data Validation program is designed to capture errors on the data and produce a reject or error listing for data analysis and editing. Select “Data Validation” in the Option window.

The program will then run the validation on the data and will generate a reject listing. An example is shown below:



The system will create an error list file located in the QSPBI2018 folder

Filename format: QSPBIppyyyyq_mmddyy.LST

where pp – province code

yyyy – year q – quarter mmddyy – month, day, year the error list was created Example: QSPBI2120181_012018.lst



Review and validate all the errors listed in the reject listing. Update and encode corrections/additions using the “Mode” menu then select “Modify case” or click the “Modify” button in the Data Entry program. Click the ECN of the establishment to be modified and enter all the corrected values to reflect updates.

To save the modified entries, press F12. 6.2.3 Create Transmittal File: The data file will be transmitted to ESSS-RCU thru email at [email protected]. QSPBI Data Processing System, will create one data file for each quarter. Additional questionnaires encoded will be appended to the created data file. Hence, this same data file can be emailed/submitted to ESSS-RCU more than once, depending if there are additional establishment’s data encoded. Perform the following instructions:

1. Select “Create Transmittal file” in the option window.



QSPBI2120181.zip

2. The system will prompt the user and click “ok” to create zip file:

3. To view the created compressed file, Go to c:\QSPBI2018\Transmit directory:

The screen below shows the created QSPBI data file in zip file format



Email the data file using the format: To:[email protected] From: (your email account) Subject: QSPBI Data file; Province (pp),Year (yyyy)- Quarter (q) Attachment: <QSPBIppyyyyq.ZIP> QSPBI2120181.ZIP

APPENDICES

Appendix 1 - Glossary of Terms

QSPBI Field Operations and Processing Manual A - 75

GLOSSARY OF TERMS

PRINCIPAL ACTIVITY refers to the activity that contributes the biggest or major portion of the gross income or revenue of the establishment. TOTAL EMPLOYMENT refers to the total number of persons who work in or for the establishment during the period nearest the 15th of each month. Included are working owners, unpaid workers, paid apprentices and learners; and paid officials and workers. Exclude workers receiving pure commissions only; managers and directors paid solely for their attendance at the Board of Directors’ meetings; silent or inactive partners and unpaid apprentices and unpaid learners. Also exclude workers under subcontract arrangement. WORKING OWNERS are the people who are actively engaged in the management of the establishment but do not receive regular pay, i.e. not included in the payroll. Managers and directors of corporation working for pay should be reported as managers. UNPAID WORKERS are persons working without regular pay for at least 1/3 of the working time normal to the establishment. PAID OFFICIALS AND WORKERS includes full-time/part-time workers, on sick or maternity leave and on paid vacation or holiday and employees working away from this establishment paid by and under the control of this establishment. Exclude workers not in the payroll of this establishment.

MANAGERS AND EXECUTIVES are all salaried directors, managers, executives, officers, administrative and other officials of the same category. “Working Owners” receiving regular pay should be included in this category.

PRODUCTION/CONSTRUCTION WORKERS are all employees directly engaged in the production/construction activities of establishments, including manual workers, clerical personnel, working foreman and seasonal workers who fabricate, process, assemble, construct, install, etc. Exclude supervisory employees above working foreman level.

OTHER EMPLOYEES are all other employees not reported or included above. TOTAL COMPENSATION includes wages and salaries before deduction for employees SSS/GSIS contributions, withholding taxes, etc. and employer’s contribution to SSS, GSIS, PHILHEALTH and others.

WAGES AND SALARIES include basic pay; overtime pay; cost-of-living allowances; vacation and sick leave pay; commissions; bonuses; dismissal or retirement pay; back pays and other benefits prior to deductions for employees SSS/GSIS, withholding taxes, etc.

EMPLOYER’S CONTRIBUTION TO SSS, GSIS, PHILHEALTH AND OTHERS include all payments made by the employer on behalf of his employees to SSS, GSIS, Employees Compensation Commission, PHILHEALTH, pension and similar schemes.


A - 76 QSPBI Field Operations and Processing Manual

TOTAL VALUE OF PRODUCTION is the value of all goods produced during the reference quarter. Valuation should be at producer’s price; that is, the amount receivable by the producer from the purchaser for a unit of a product as output, minus any value added tax (VAT) or similar deductible tax, invoiced to the purchaser. It excludes any transport charges invoiced separately by the producers. TOTAL REVENUE/SALES (Inclusive of indirect taxes) is the cash received or receivables for goods sold and services rendered. It also refers to the value of shipment of products manufactured or mined, sales of goods or commodities intended for resale in the condition as received, industrial services or industrial work done for others, and non-industrial services rendered to others. SALES/REVENUE FROM PRINCIPAL ACTIVITY

For manufacturing and mining establishments, revenue refers to the value of shipments of products manufactured or mined. Shipments include sales and interplant transfers. Valuation of goods shipped is at ex-establishment price (including indirect taxes) and net of discounts, allowances and returned goods.

For wholesale and retail trade establishments, repairs of motor vehicles, motorcycles establishments, revenue refers to sales of goods, and commissions and fees earned, when not done in combination with manufacturing or wholesale or retail sale of these goods.

For transportation/communication/storage establishments, revenue refers to value of services rendered arising from the passenger’s transportation, parking lots and total roads/bridges operation, rental of transport vehicle; telephone, telegraph and other communication services, local letter and parcel delivery, including messengerial services, and storage and warehousing services.

For financing, insurance, real estate establishments, revenue refers to interest/ discounts on loans, deposits, financing, bonds, money market; service charges; dividend on equity investments securities, stock, others (for banking and other commercial finance); net premiums earned (for insurance companies); sale of real estate (for real estate development companies); professional fees, business and other service fees (for business services); and commissions and fees earned.

For services establishments, revenue refers to the value of services rendered, e.g. tuition and matriculation fees for schools; medical, dental, and optical fees for hospitals, and clinics; professional fees; revenue from operation of hotels, restaurants, movie theaters, radio and television stations; laundries; barber and beauty shops and other personal services.

OTHER INCOME refers to income from activities other than those reported under principal activity. TOTAL INVENTORY is the stock of goods owned by and under the control of the establishment as of a fixed date of the reference quarter, regardless of where the stocks are located. It is valued at current replacement cost based on market prices. Valuation of good is at ex-plant price (producer price) for Manufacturing.



CAPACITY UTILIZATION is the ratio of output to the maximum rated capacity. RATED CAPACITY is the largest volume of output possible at which the factory can operate with an acceptable degree of efficiency taking into consideration unavoidable losses of productive time (i.e. vacation, holidays and repairs to equipment).

Appendix 2 – General Transmittal Slip


Appendix 3 – Acknowledgement Receipt Form

QSPBI Field Operations and Processing Manual A – 79

Appendix 4 – Problem Referral Slip


Appendix 5 – Transmittal Form of Questionnaires


Appendix 6 – Complaint Affidavit

A – 82 QSPBI Field Operations and Processing Manual

Appendix 7 – Census Compliance Project Flowchart


Flowchart 1. Actual Visitation to Establishments

Y

Distribute questionnaire

(see text for detailed discussion

on distribution of questionnaires)

Accomplished quest submitted to PSA at most nine

(9) days from receipt of quest?

Done

Y

N

Serve notice

Accomplished quest submitted to PSA at most nine (9) days

from receipt of notice?

Visit establishment ten (10) days from receipt of

notice

Done

N

Y

N

N

Visit establishment ten (10) days from receipt of quest to collect accomplished quest

No. of visits = 0

No. of visits = No. of visits + 1

Accomplished quest

collected?

Done A Number of visits > 3?

Y



Flowchart 1. Actual Visitation to Establishments – cont.

N

Send final demand letter (PSO)

Establishment complied at

most ten (10) days from

receipt of final demand letter?

Prepare Complaint-Affidavit (PSO/ Designated Team Leader)

Complaint-Affidavit & annexes to the

Prosecutor’s Office

(PSO/ Designated Team Leader)

Establishment

complied?

Execute Affidavit of Desistance (PSO or

Designated Team Leader) and subscribed by the

Prosecutor/Fiscal

Case dismissed

Attend preliminary hearings in behalf of PSA & witness for

the prosecution

(PSO/Designated Team Leader)

Attend court proceedings in behalf of PSA & witness for

the prosecution


Court proceedings /decision

A

Done

Done

N

Y

Y



Flowchart 2. Notice through registered mail/special delivery with return card

N

Y

Y

N

Distribute questionnaire

(see text for detailed discussion on distribution of questionnaires)

Accomplished quest submitted to PSA at most nine (9) days

from receipt of quest?

Done

Send formal notice to the head/owner/general

manager/proprietor/legal representative

Accomplished quest submitted to PSA at most four

(4) days from receipt of notice?

Number of notice > 3?

No. of notice = 0

Done No. of notice = No. of notice +1

Send final demand letter (PSO)

Establishment complied at

most ten (10) days from

receipt of final demand letter?

Done

B

N

N

N

Y Y

Y



Flowchart 2. Notice through registered mail/special delivery with return card – cont.

Establishment complied?

Execute Affidavit of Desistance

(PSO or Designated Team Leader) and subscribed by the

Prosecutor/Fiscal

Case dismissed

Attend court proceedings in behalf of PSA & witness

for the prosecution


Court proceedings /decision

Prepare Complaint-Affidavit


Submit Complaint-Affidavit & annexes to the

Prosecutor’s Office


Attend preliminary hearings in behalf of PSA & witness

for the prosecution


B

Done

N

Y

Appendix 8 - QSPBI Form 1


Field Operations and Processing Manual - PSA Data Archive

Documents

Transcript of Field Operations and Processing Manual - PSA Data Archive