eSCRIBE Agenda Package - Regional District of Central ...

Regional District of Central KootenayREGULAR BOARD MEETING

Open Meeting Revised

Date: September 23, 2021

Time: 12:00 pm

Location: RDCK Remote Meeting

The meeting is held remotely due to COVID-19

Directors will have the opportunity to participate in the meeting electronically. Proceedings areopen to the public.

Pages

1. CALL TO ORDER & WELCOME

1.1. TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENTWe acknowledge and respect the indigenous peoples within whosetraditional lands we are meeting today.

1.2. ADOPTION OF THE AGENDA

RECOMMENDATION:(ALL VOTE)

The agenda for the September 23, 2021 Regular Open Board meeting beadopted as circulated with the addition of the addendum.

1.3. ADOPTION OF THE MINUTES 20 - 43


The minutes from the August 19, 2021 Regular Open Board meeting beadopted as circulated.

2. BUSINESS ARISING OUT OF THE MINUTES

2.1. Director Davidoff: Area H and I Cell Service Infrastructure and LeasingJoint Service Feasibility Study

Board MeetingsJanuary 21, 2021 - RES 65/21February 18, 2021 - RES 96/21March 18, 2021 - RES 197/21April 15, 2021 - RES 283/21June 17, 2021 - RES447/21 referred to the September 23, 2021 Boardmeeting.

RECOMMENDATION:(ALL VOTE WGT)

That the Board approve up to $30,000 in the 2021 Financial Plan from theS106 Feasibility Study Reserve to hire a consultant to determinerequirements and a proposed scope for the RDCK to assisttelecommunications service providers in expanding cellular service inElectoral Areas I and H.

2.2. Bylaw 2708: City of Castlegar and Portions of Electoral Area I and J TransitLocal Service Amendment

44 - 64

Board Meeting - August 19, 2021RES 596/21 & 597/21 referred to the September 23, 2021 Board meeting.

The Board Report dated June 4, 2021 from Tom Dool, Research Analyst,seeking Board approval to rescind third reading of Bylaw No. 2708 andreread as amended, has been received.


That THIRD reading of the City of Castlegar and Portions of Electoral AreasI and J Transit Local Service Amendment Bylaw No. 2708, 2020 beRESCINDED.


That the City of Castlegar and Portions of Electoral Areas I and J TransitLocal Service Amendment Bylaw No. 2708, 2020 be read a THIRD time, asamended.

3. COMMITTEES & COMMISSIONS

3.1. FOR INFORMATION

3.1.1. Nelson and District Recreation Commission No. 5: minutes August25, 2021

65 - 69

3.1.2. Area A Economic Development Commission: minutes September1, 2021

70 - 72

3.1.3. Creston Valley Services Committee: minutes September 2, 2021 73 - 75

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3.1.4. Rosebery Parklands and Trails Commission: minutes September 2,2021

76 - 79

3.1.5. Kaslo and Area D Economic Development Commission: minutesSeptember 13, 2021

80 - 83

Staff has received the recommendation that Kaslo and Area DEconomic Development Commission S109 will provide a letter ofsupport to the Village of Kaslo for their Columbia Basin TrustOutdoor Revitalization Planning Grant application.

3.2. WITH RECOMMENDATIONS

3.2.1. Recreation Commission No. 9 - Portion of Area A: minutesSeptember 7, 2021

84 - 88

Staff has received the recommendation from the Commissionregarding the support for Bylaw No. 2678, 2021.


That the Board approve the payment of the following grants fromthe Recreation Commission No.9 – Area A Service S232, 2021budget:

- Crawford Bay & District Hall & Parks Society $6,200- South Kootenay Lake Community Service Society $900- Grey Creek Hall Society $2,000- Many Bays Community Band $300- East Shore Transportation Society $1,000

3.2.2. Riondel Commission of Management: minutes September 7, 2021 89 - 93


That the Board of the Regional District of Central Kootenayauthorizes up to $200,000 be borrowed under Section 403 of theLocal Government Act, from the Municipal Finance Authority, forthe purpose of the repair and maintenance to the RiondelCommunity Centre roof, and that the loan be repaid within 5years, with no rights of renewal; AND FURTHER, the costs befunded from Recreation Facility Area A (Riondel) Service S209,following final approval of the 2022 budget.

3.2.3. Recreation Commission No. 6: minutes September 7, 2021 94 - 97

RECOMMENDATION:(PO WGT)

That the Board approve the payment of the following grants from

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the Recreation Commission NO.6 – New Denver, Silverton andArea Service No. S229 2021 budget:Healthy Communities Society of the North Slocan Valley $200Hills Recreation Society $700Lucerne School Parent Advisory Committee $2,300North Slocan Trails Society $2,900Slocan Lake Early Learning Society $212


That the Board approve the RDCK extending a Lease Agreementwith Interior Health for rental of the New Denver Fitness Centre toJuly, 31, 2026, and that the Chair and Corporate Officer beauthorized to sign the necessary documents; AND FURTHER, thatthe costs be paid from the Recreation Commission NO.6 – NewDenver, Silverton and Area Service No. S229 2021 budget.

3.2.4. Joint Resource Recovery Committee: minutes September 22, 2021 98 - 102


That Resolution #590/21, being:

That the Board award the Central Composting Facilityconstruction project to Integrated Sustainability ConsultantsLtd, and that the Chair and Corporate Officer be authorizedto sign the necessary documents to a maximum value of$2,027,799 not including GST;

AND FURTHER that the funds be paid from Service S187Central Resource Recovery;

AND FURTHER that the Board approve an amendment tothe 2021 Financial Plan from S187 Central ResourceRecovery Account 60000 to include the increasedconstruction costs for the Central Landfill CompostingFacility in the amount of $61,970, and increase Account43100 Proceeds from Borrowing, an equivalent amount.

BE RESCINDED


That the Board direct staff to prepare a Negotiated Request forProposal for the Central Landfill Composting Facility Constructionand undertake the procurement and negotiation with theproponent that offers the highest value to the RDCK which meetsall required scope for less than $1,920,000 plus GST;

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AND FURTHER that the Chair and Corporate Officer be authorizedto sign the necessary documents to a maximum value of$1,920,000 with the highest ranked proponent followingnegotiation;

AND FURTHER that the cost be included in the 2022 Financial Planfor Service S187 Central Resource Recovery.

3.3. DIRECTORS' REPORTSEach Director will be given the opportunity to provide a brief summary oftheir participation at the 2021 UBCM Convention.

3.3.1. Director Jackman: Kootenay Timber Supply Area/Columbia BasinRegional Advisory Committee/Connectivity

103

3.3.2. Director Watson

3.3.2.1. Director's Report: Electoral Area D Events 104 - 108

3.3.2.2. Letter of Support: Kaslo Search and Rescue Society 109 - 110

3.3.2.3. Columbia River Treaty Monthly Update: July 2021 111 - 116

3.3.3. Director Davidoff: Municipal Insurance Association of BC 117 - 143

3.3.4. Director Peterson

3.3.4.1. Letter of Support: Edgewood Internet Society 144

3.3.4.2. Letter of Support: Small Forest Tenure Capacity BuildingProject

145

4. COMMUNICATIONS

4.1. The letter dated August 9, 2021 from Jay Chalke, Ombudsperson,providing the quarterly report for April 1 - June 30, 2021.

146 - 149

4.2. The letter dated August 17, 2021 from Peter Ronald, UBCM,congratulating the RDCK on the completion of the 2019 RDCK RegionalFireSmart Program (CRI-10) and indicating the final payment in theamount of $145,000 will be transferred.

150

4.3. The letter dated August 18, 2021 from Lisa Beare, Minister of Citizen'sServices, thanking Regional Districts for joining in passive infrastructurediscussions.

151 - 153

4.4. The letter dated August 18, 2021 from David Stevenson and RavenLacerte, Moose Hide Campaign, requesting members wear their pins at

154 - 155

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the UBCM Convention and take action to end violence against indigenouswomen and children.

4.5. The letter dated August 19, 2021 from Peter Ronald, UBCM,congratulating the RDCK on the completion of the 2020 RDCK RegionalFireSmart Program (CRI-149) and indicating the final payment in theamount of $225,786 will be transferred.

156

4.6. The letter dated August 23, 2021 from Edward Staple, BC Rural HealthNetwork, supporting the RDCK's efforts to address the issue of inadequateand substandard ambulance services in rural areas.

157

4.7. The letter dated August 25, 2021 from Brian Bedford, Ministry ofMunicipal Affairs, advising that the Erickson Water System UniversalMetering project was not selected for the Investing in CanadaInfrastructure Program grant funding.

158

4.8. The letter dated August 27, 2021 from Tara Faganello, Ministry ofMunicipal Affairs, providing an update on the recently announced proofof vaccination and mandatory mask requirements.

159 - 161

4.9. The letter dated August 2021 from Sheila Pither, Council of SeniorCitizen's Organization of BC, providing an invitation to the Living in the21st Century: A Seniors' Strategy virtual conference.

162 - 167

4.10. The invite from International Kootenay Lake Board of Control to attendthe public meeting on September 22, 2021 regarding the regulation ofKootenay Lake and the operations of Corra Linn Dam under theInternational Joint Commission's Orders of Approval.

168

5. ACCOUNTS PAYABLE 169 - 187


The Accounts Payable Summary for August 2021 in the amount of $3,071,935 beapproved.

6. BYLAWS

6.1. Bylaw No. 2678: Recreation Commission No. 9 - Portion of Area A BylawNo. 2678, 2021

188 - 193


That the Recreation Commission No. 9 - Portion of Area A Bylaw No. 2678,2021 be read a FIRST, SECOND, and THIRD time by content.

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That the Recreation Commission No. 9 - Portion of Area A Bylaw No. 2678,2021 be ADOPTED and the Chair and Corporate Officer be authorized tosign the same.

6.2. Bylaw No. 2707: Kootenay Lake West Transit Service EstablishmentAmendment

194 - 207

The Board Report dated September 16, 2021 from Tom Dool, ResearchAnalyst, seeking Board approval to rescind third reading and reread BylawNo. 2707 to increase the maximum annual requisition amount for theKootenay Lake West Transit Service, has been received


That THIRD reading of the Kootenay Lake West Transit ServiceEstablishment Amendment Bylaw No. 2707, 2020 be RESCINDED.


That the Kootenay Lake West Transit Service Establishment AmendmentBylaw No. 2707, 2021 be read a THIRD time, as amended.

6.3. Bylaw No. 2781 and 2782: Kootenay Columbia Rivers Official CommunityPlan and RDCK Zoning Amendments (OCC Holding Ltd)

208 - 239

The Board Report dated September 7, 2021 from Eileen Senyk, Planner,seeking no further action for Bylaws No. 2781 and 2782, has beenreceived.


That no further action be taken with respect to Kootenay-Columbia RiversOfficial Community Plan Amendment Bylaw No. 2781, 2021 being a bylawto amend the Kootenay Columbia Rivers Official Community Plan BylawNo. 1157.


That no further action be taken with respect to Regional District of CentralKootenay Zoning Amendment Bylaw No. 2782, 2021 being a bylaw toamend the Regional District of Central Kootenay Zoning Bylaw No. 1675,2004.

7. NEW BUSINESS

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7.1. DEVELOPMENT AND COMMUNITY SUSTAINABILITY

7.1.1. Regional Watershed Governance InitiativeCAO Horn will provide a verbal update regarding the RegionalWatershed Governance Initiative.


That the Board direct the Chair of the Board and Chair ofCommunity Sustainable Living Advisory Committee to reach out toMLA Brittny Anderson to discuss opportunities for engagementaround the Regional Watershed Governance Initiative as it movesinto Phase 3 focused on relationship building, monitoring andmapping.

7.1.2. Letter of Support: Kootenay Clean Energy Transition 240 - 243The Board Report dated September 2, 2021 from Paul Faulkner,Senior Energy Specialist, seeking the Board send a letter ofsupport to the Real Estate Foundation of BC to fund the KootenayClean Energy Transition: Deep Retrofit Pilot in Rural BC, has beenreceived.


That the Board send a letter of support to the Real EstateFoundation of BC for the Community Energy Association’sKootenay Clean Energy Transition: Deep Retrofit Pilot in Rural BCproject.

7.1.3. For Information: Wildfire Mitigation Update 244 - 247The Board Report dated August 27, 2021 from Chris Johnson,Manager of Community Sustainability, providing the Board anupdate regarding wildfire mitigation, has been received.

7.1.4. Selous Creek Wildfire Mitigation Project: Hand Treatment portion


That the Board direct staff to undertake the procurement andnegotiation process for the Hand Treatment portion of the ForestEnhancement Society of BC grant funded Selous Creek WildfireFuel Mitigation Project with the proponent that offers the highestvalue to the RDCK which meets all required scope for less than$130,000 + GST with costs apportioned from Service A101; ANDFURTHER that the Chair and Corporate Officer be authorized tosign the necessary documents to a maximum value of $130,000with the highest ranked proponent following negotiation.

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7.2. ENVIRONMENTAL SERVICES

7.2.1. Servicing Agreement: Lucas Road Water System 248 - 252


That the Board approve the RDCK enter into a ServicingAgreement with the City of Castlegar for providing potable waterto the Regional District for Lucas Road Water System for theperiod December 1, 2021 to November 30, 2026, and that theChair and Corporate Officer be authorized to sign the necessarydocuments.

7.3. FINANCE & ADMINISTRATION

7.3.1. Association of Kootenay and Boundary Local Governments: 2022Sponsorship

253


That the funds approved in resolution 403/20 be allocated to the2022 Association of Kootenay and Boundary Local Governments'AGM and Conference in Nelson, BC in April in the amount of$6,000 from General Administration Service S100 due to thecancellation of the 2021 AGM and Convention because of COVID-19.

7.3.2. Transit Service Budget Amendments 254 - 257The Board Report dated August 25, 2021 from Tom Dool,Research Analyst, seeking Board approval to amend the transitservice budget, has been received.


That the Board approve an amendment to the 2021 Financial Planfor the North Shore portion of S238 North Shore Slocan ValleyTransit (OPR122) to increase account 45000 Transfer FromReserves by the amount of $14,609.89 and increase account54030 Contracted Expenses an equivalent amount to address theliability resulting from an increase in the local government shareof transit operating costs.


That the Board approve an amendment to the 2021 Financial Planfor the Slocan Valley portion of S238 North Shore Slocan Valley

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Transit (OPR476) to increase account 45000 Transfer FromReserve by the amount of $17,280.21 and increase account 54030Contracted Expenses an equivalent amount to address the liabilityresulting from an increase in the local government share of transitoperating costs.


That the Board approve an amendment to the 2021 Financial Planfor S239 Kootenay Lake West Transit to increase account 45000Transfer From Reserve by the amount of $25,781.90 and increaseaccount 54030 Contracted Expenses an equivalent amount toaddress the liability resulting from an increase in the localgovernment share of transit operating costs.

7.3.3. Select Committee on Director Remuneration: Update 258 - 264The Board Report dated September 9, 2021 from Stuart Horn,Chief Administrative Officer, providing an update to the Board onbehalf of the Select Committee's discussions on DirectorRemuneration Bylaw No. 2710, has been received.


That Schedule A of the Draft Chair, Director and AlternateDirectors Remuneration Bylaw No. 2710, 2021 be updated toreflect the following rates:

Chair Stipend (Monthly) - $3,352Vice Chair Stipend (Monthly) - $670Rural Affairs Chair (Monthly) - $795West, Central, and East Resource Recovery Chair Stipend(Monthly) - $397Other Meeting Stipend (Per Meeting) - $191

Allowance for staying with Family/Friends (Per Night) - $50


That the Draft Chair, Director and Alternate DirectorsRemuneration Bylaw No. 2710, 2021 be updated to remove theeligibility for stipend to the Joint Resource Recovery CommitteeChair.


That the Board direct staff to amend the RDCK Procedures BylawNo. 2576, 2019, to provide for the sub regional Resource RecoveryChairs to rotate the responsibility of chairing the Joint Resource

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Recovery Committee meetings during the year.


That the Draft Chair, Director and Alternate DirectorsRemuneration Bylaw No. 2710, 2021 include an annual increase tostipends of the average monthly change in the BC Consumer PriceIndex from November 1 to October 31, with the rate applied as ofJanuary 1 of each year.


That the Draft Chair, Director and Alternate DirectorsRemuneration Bylaw No. 2710, 2021 include a provision thatSchedule A to the bylaw is reviewed by the Board, or if desired, aSpecial Committee in February in the year of each localgovernment election beginning in 2026, with any changes to beeffective January 1 following the election.

7.4. FIRE SERVICES

7.4.1. Passmore and Ymir: Replacement of Self Contained BreathingApparatus

265 - 266

The Board Report dated August 27, 2021 from Kynan O'Rourke,Regional Deputy Fire Chief - Operations, seeking Board approvalfor the procurement of MSA G1 Self Contained BreathingApparatus, has been received.


That the Board direct staff to proceed with the purchase of G1 SelfContained Breathing Apparatus (SCBA) from Rocky MountainPhoenix in the amount of $79,683 for Passmore from FireProtection - Area H and I (Slocan Valley) Service S142 and in theamount of $97,326 for Ymir from Fire Protection - Area G (Ymir)Service S136; AND FURTHER, that the 2021 Financial Plan beamended for Passmore from Fire Protection - Area H and I (SlocanValley) Service S142 to increase the Contribution From Reservesand Capital Expenses by $7,683 for the purchase of SCBA.

7.4.2. North Shore Fire Chief 267 - 268The Board Report dated August 27, 2021 from Nora Hannon,Regional Fire Chief, seeking Board approval for the appointmentof the Fire Chief for the North Shore Volunteer Fire Department,has been received.

RECOMMENDATION:

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(ALL VOTE)

That the Board appoint Jay Marshall as Fire Chief for the NorthShore Volunteer Fire Department.

7.4.3. Slocan Fire Chief 269 - 270The Board Report dated August 27, 2021 from Nora Hannon,Regional Fire Chief, seeking Board approval for the appointmentof the Fire Chief for the Slocan Volunteer Fire Department, hasbeen received.


That the Board appoint Devin Lindsay as Fire Chief for the SlocanVolunteer Fire Department.

7.4.4. Extension New Denver Agreement: Fire Protection Service


That the Board approve payment of $70,061 from Fire Protection-Area H (New Denver Contract) Service S140 as an extension of thefire protection service agreement to December 31, 2021, and thatstaff be directed to continue negotiating a renewal of the contractfor a five (5) year term effective January 1, 2022.

7.4.5. Extension Castlegar, Fairview Agreement: Fire Protection Service


That the Board approve payment of $21,310 from service S147 -Fire Protection-Area J (Castlegar, Fairview Contract) as anextension of the fire protection service agreement to December31, 2021, and that staff be directed to continue negotiating arenewal of the contract for a five (5) year term effective January 1,2022.

7.5. GRANTS

7.5.1. Discretionary 271 - 281NOTE: Re-attached the grant applications because some of themwere blank.


Discretionary grants out of the funds available for the followingElectoral Areas/Member Municipalities be approved as

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designated:

AREA A

South Kootenay LakeArtConnect Society

Harrison MemorialCommunity ChurchPurchase

$5,000

AREA B Iron Maiden Ladies GolfTournament

Tournament Support $500

Mormon Hills SchoolSociety

Green House Purchasefor School Program

$1,500

AREA C Iron Maiden Ladies GolfTournament

Tournament Support $600

Kootenay Milk ProducersAwareness EventSupport

$2,000

AREA E Balfour Seniors Branch#120

Foot Pedal HandSanitizer Purchase

$459.19

RDCK – Planning Dept. Community Wide Mailout $3,500AREA G Nelson BaseballAssociation

Refurbish Bleachers atQueen Elizabeth Park

$3,000

AREA J Ootischenia FireDepartment

Satellite Phone Purchase $2,100

Ootischenia FireDepartment Social Club

Member Appreciation $3,000

Robson Fire Department Satellite Phone Purchase $2,100

7.5.2. Community Development 282 - 301NOTE: Re-attached the grant applications because some of themwere blank and added the missing Area A and B grant funds.


Community Development grants out of the funds available for thefollowing Electoral Areas/Member Municipalities be approved asdesignated:

AREA A South Kootenay LakeCommunity ServiceSociety

Tamarack Institute’sNational Conference

$500

AREA B South Kootenay Lake Tamarack Institute’s $750

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Community ServiceSociety

National Conference

AREA C RDCK – ProjectManagement

West Creston Fire HallProject

$5,000

South Kootenay LakeCommunity Services Society


$500

AREA D Lardeau Valley HistoricalSociety

Outdoor Museum ParkSignage

$1,000

AREA E Glade Watershed ProtectionSociety

The Story of Water Video $800

Taghum Community SocietyCommercial-grade Kitchenfor Taghum Hall

$2,000

AREA F Glade Watershed ProtectionSociety


Taghum Community SocietyCommercial-grade Kitchenfor Taghum Hall

$4,000

AREA H Slocan Volunteer FireDepartment

Appreciation for TrozzoCreek Fire Efforts

$2,000

Crescent Valley FiremansFund

Apparel for FireDepartment Members

$2,000

Glade Watershed ProtectionSociety


AREA I Glade Watershed ProtectionSociety


AREA J Glade Watershed ProtectionSociety


AREA K School District 10 ArrowLakes

Fish in Schools Program2021

$7,500

CRESTON South Kootenay LakeCommunity Services Society


$500

KASLO Kaslo & Area Youth Council Youth Centre Renovation $4,000SALMO Village of Salmo 75 Years Time Capsule $2,500

7.6. CHAIR/CAO REPORTS 302 - 304The Chair and CAO will provide a verbal report to the Board.

8. RURAL AFFAIRS COMMITTEE 305 - 317

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Rural Affairs Committee - Item 5.1Building Bylaw Contravention - Larrie & Willow Carr

1. That the Board take no further action to file a Notice on Title relating to land at3850 Krestova Road, Electoral Area H, currently owned by Larrie and Willow Carr,legally described as Lot A, District Lots 7361 and 7367, Kootenay District Plan14845.


Rural Affairs Committee - Item 5.2Building Bylaw Contravention - Justin Evin & Elaine Pottery

2. That the Corporate Officer of the Regional District of Central Kootenay bedirected to file a Notice with the Land Title and Survey Authority of BritishColumbia, stating that a resolution has been made under Section 57 of theCommunity Charter by the Regional District Board relating to land at 1065 SilverSprings Road, Electoral Area J and legally described as LOT 97, PLAN NEP795,DISTRICT LOT 301A, KOOTENAY LAND DISTRICT, and further, if an active Buildingpermit or Building application is in place, that it be cancelled; and finally, thatinformation respecting the resolution may be inspected at the office of theRegional District of Central Kootenay on normal working days during regularoffice hours.


Rural Affairs Committee - Item 5.3Development Variance Permit - Baril & Gagne

3. That the Board APPROVE the issuance of Development Variance Permit V2106J-07289.338-RDCK-DVP00212 to Anne Baril and Nil Gagne for the property locatedat 3034 Miller Road, Electoral Area F and legally described as LOT A, DISTRICT LOT788, KOOTENAY DISTRICT PLAN 13885 (PID 010-472-886) to vary Section 605.5 ofRegional District of Central Kootenay Zoning Bylaw No. 1675, 2004 FROM 4.5metres TO 0 metres as measured from the roof line.


Rural Affairs Committee - Item 5.4Development Variance Permit - Monea

4. That the Board APPROVE the issuance of Development Variance PermitV2010F- 06710.100 to Linda and Michael Monea for the property located at 2494Highway 3A, Electoral Area F and legally described as LOT 1, PLAN NEP85823,DISTRICT LOT 4311, KOOTENAY LAND DISTRICT (PID: 027-373- 321) to varySection 605.5 of Regional District of Central Kootenay Zoning Bylaw No. 1675,

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2004 to reduce the front and exterior (western) side lot lines as follows:

FROM 4.5 metres TO 0 metres to permit the construction of a garage building;

SUBJECT TO receipt of a landscape plan and landscape security deposit to cover125% of the cost required for the landscaping.


Rural Affairs Committee - Item 5.5Development Variance Permit - Kanigan & Roberts

5. That the Board APPROVE the issuance of Development Variance Permit V2107J-07285.490 to Dayna Kanigan and Matthew Roberts for the property located at729 Prairie South Road, Electoral Area J and legally described LOT 19, PLANEPP44977, DISTRICT LOT 4598, KOOTENAY LAND DISTRICT (PID: 029-557-216) tovary Section 605.1 of Regional District of Central Kootenay Zoning Bylaw No.1675, 2004 to reduce the interior (northern) side lot line as follows:

FROM 2.5 metres TO 1.2 metres to permit the construction of an accessorystructure 17 m2 in size.


Rural Affairs Committee - Item 5.6Development Variance Permit - Regional District of Central Kootenay

6. That the Board APPROVE the issuance of a Development Permit V2106J-07289.338-RDCK-DVP00212 to the Regional District of Central Kootenay for theproperty located at 119 Ootischenia Road, Electoral Area J and legally describedas Lot A, Plan EPP78088, DL 4598, Kootenay Land District with the followingDevelopment Variance under Section 605.1 of Regional District of CentralKootenay Zoning Bylaw No. 1675, 2004: FROM 7.5metres TO 1 metre.


Rural Affairs Committee - Item 5.8Zoning Amendment Bylaw - 451283 BC LTD

7. That Regional District of Central Kootenay Zoning Amendment Bylaw No. 2795,2021 being a bylaw to amend the Regional District of Central Kootenay ZoningBylaw No. 1675, 2004 is hereby given FIRST and SECOND reading by content andreferred to a PUBLIC HEARING.


Rural Affairs Committee - Item 5.8Zoning Amendment Bylaw - 451283 BC LTD

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8. That in accordance with the Regional District of Central Kootenay PlanningProcedures and Fees Bylaw No. 2457, 2015, Electoral Area F Director Tom Newellis hereby delegated the authority to chair the Public Hearing on behalf of theRegional District Board.


Rural Affairs Committee - Item 5.9Agriculture Policy Review

9. That the Board direct staff to undertake the Agriculture Policy Review PhaseTwo as described in the Committee Report – Agriculture Policy Review Phase Twodated September 9, 2021.


Rural Affairs Committee - Item 5.10amendment to Unsightly Property Bylaw No. 1687, 2004

10. That the Regional District of Central Kootenay Unsightly Property AmendmentBylaw No. 2778, 2021 be read a FIRST, SECOND, and THIRD time by content.


Rural Affairs Committee - Item 5.10amendment to Unsightly Property Bylaw No. 1687, 2004

11. That the Regional District of Central Kootenay Unsightly Property AmendmentBylaw No. 2778, 2021 be ADOPTED and the Chair and Corporate Officer areauthorized to sign same.


Rural Affairs Committee - Item 6.1Community Works Funds Application - Salmo Ski Hill Lodge Energy UpgradeProject

12. That the Community Works Fund application submitted by the Salmo Ski Clubfor the Salmo Ski Hill Lodge Energy Upgrade Project in the total amount of$60,000 be approved and that the funds be disbursed from the followingCommunity Works Funds:

Electoral Area E in the amount of $7,000;Electoral Area F in the amount of $7,000;Electoral Area G in the amount of $32,000;Electoral Area I in the amount of $7,000;Electoral Area J in the amount of $7,000;

SUBJECT TO submission of the RDCK building permit application.

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9. DIRECTORS' MOTIONS

9.1. Director Popoff: Fire Protection/Fire Response Service - Hillls


That the Board direct staff to conduct a service case analysis for thecommunity of Hills, Electoral Area H, to determine the best options forthe delivery of fire protection or fire response services, and report theresults back to the Board.

9.2. Director Smith: Lease Agreement - Ootischenia Community Society


That staff be directed to negotiate a Lease Agreement with theOotischenia Community Society for the Society’s use of a portion of theRDCK’s Ootischenia Fire Hall property for the purpose of developing andoperating a community park.

10. PUBLIC TIMEThe Chair will call for questions from the public and members of the media at11:45 a.m.

11. IN CAMERA

11.1. RESOLUTION - MEETING CLOSED TO THE PUBLICThe Open meeting will be adjourned after In Camera withoutreconvening back into the open session unless there is business thatneeds to be addressed.


In the opinion of the Board - and in accordance with Section 90 of theCommunity Charter - the public interest so requires that persons otherthan DIRECTORS, ALTERNATE DIRECTORS, DELEGATIONS AND STAFF beexcluded from the meeting; AND FURTHER, in accordance with Section90 of the Community Charter, the meeting is to be closed on the basesidentified in the following subsections:

(c) labour relations or other employee relations;(e) the acquisition, disposition or expropriation of land or improvements,if the council considers that disclosure could reasonably be expected toharm the interests of the municipality;(g) litigation or potential litigation affecting the municipality;(i) the receipt of advice that is subject to solicitor-client privilege,

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including communications necessary for that purpose;(k) negotiations and related discussions respecting the proposedprovision of a municipal service that are at their preliminary stages andthat, in the view of the council, could reasonably be expected to harmthe interests of the municipality if they were held in public;(n) the consideration of whether a council meeting should be closedunder a provision of this subsection or subsection (2);

11.2. RESOLUTION - RECESS OF OPEN MEETING


The Open Meeting be recessed at _______ a.m./ p.m. in order toconduct the In Camera Board meeting and reconvened at _______a.m./p.m.

12. MATTERS ARISING FROM IN CAMERA MEETING

13. ADJOURNMENT


That the meeting adjourn at ___ p.m.

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Regional District of Central Kootenay August 19, 2021

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Regional District of Central Kootenay

REGULAR BOARD MEETING Open Meeting Minutes

The eighth meeting of the Board of the Regional District of Central Kootenay in 2021 was

held on Thursday, August 19 at 9:07 a.m. by remote meeting due to Novel Coronavirus 2019 (COVID-19).

ELECTED OFFICIALS PRESENT Chair A. Watson Electoral Area D Director G. Jackman Electoral Area A Director T. Wall Electoral Area B Director A. Casemore Electoral Area C Director R. Faust Electoral Area E Director T. Newell Electoral Area F Director H. Cunningham Electoral Area G Director W. Popoff Electoral Area H Director A. Davidoff Electoral Area I Director R. Smith Electoral Area J Director P. Peterson Electoral Area K Director K. Duff City of Castlegar Director J. Comer Town of Creston Director S. Hewat Village of Kaslo Director T. Zeleznik Village of Nakusp Director J. Morrison City of Nelson Director C. Moss Village of New Denver Director D. Lockwood Village of Salmo Director L. Main Village of Silverton Director J. Lunn Village of Slocan ELECTED OFFICIALS ABSENT Director J. Hughes Village of Nakusp STAFF PRESENT S. Horn Chief Administrative Officer M. Morrison Corporate Officer/Manager of Corporate

Administration A. Lund Deputy Corporate Officer J. Chirico General Manager of Community Services S. Sudan General Manager of Development &

Community Sustainability Services U. Wolf General Manager of Environmental Services C. Saari-Heckley Manager of Human Resoureces C. Johnson Manager Community Sustainability Service M. Benson Manager of Recreation - NDCC J. Crockett Manager of Recreation - CDRC J. Vousden Assistant Manager of Recreation - NDCC A. Polovnikoff Recreation Coordinator - CDRC H. Anderson Recreation & Cultural Programmer - CDRC V. Bloodoff Aquatic & Fitness Programmer - CDRC K. Rye Customer Services Representative III - NDCC R. Ricalton Recreation Programmer - Slocan

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P. Marshall Smith Sustainability Planner P. Faulkner Senior Energy Specialist A. Leffelaar Climate Action Intern S. Johnson Planner T. Dool Research Analyst D. Elliott Communications Coordinator

_____________________________________________________________________

1. CALL TO ORDER & WELCOME DIRECTORS Directors Newell, Main, Lockwood were absent at 9:07 a.m. ABSENT

1.1 TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENT We acknowledge and respect the indigenous peoples within whose traditional lands we are meeting today.

1.2 ADOPTION OF THE AGENDA

Moved and seconded, And Resolved:

570/21 The agenda for the August 19, 2021 Regular Open Board meeting be adopted with the inclusion of Item 10.5 Director Popoff: RDCK Facilities - Covid and with the addition of the addendum before circulation.

Carried

1.3 ADOPTION OF THE MINUTES


571/21 The minutes from the July 15, 2021 Regular Open Board meeting be adopted as circulated.

Carried

1.4 DELEGATION

1.4.1 Brittny Anderson - Nelson-Creston Member of Legislative Assembly DIRECTORS Director Lockwood joined the meeting at 9:11 a.m. and Director Main PRESENT at 9:21 a.m.

Chair Watson welcomed Member of Legislative Assembly (MLA) Brittny Anderson to the Board meeting. MLA Anderson indicated she would like to hear from the Directors. The following items were brought forward by the Board: UBCM Resolutions: The Board requested guidance from MLA Anderson on the best approach for UBCM resolutions. The Province’s reply to the Board’s 2020 UBCM resolutions regarding RDCK matters, such as funding for improvement districts, did not acknowledge the significant impacts these matters have on the region. MLA Anderson encouraged the Board to continue to prepare UBCM resolutions to show documentation of the regional issues and provide the Province with a rural lens. MLA Anderson indicated she would reach out to the Ministry of Municipal Affairs and discuss next steps.

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Staffing for Medical Services in Rural and Remote Areas: The Board is concerned with the lack of staffing for rural and remote medical services within the region. MLA Anderson supports the RDCK’s motion to meet with British Columbia Health Services.

Improvement Districts: The Board is concerned with the Province’s response to not provide grant funding for capital infrastructure to improvement districts and feels the Province doesn’t understand the implications this will have on the region and the many water systems. MLA Anderson understands the pressure this puts on the regional district and continues to advocate for the RDCK. A community in Electoral Area B, within an improvement district, recently had no water due to an issue with the reservoir and the Province’s response was inadequate. There were many people without water and having to haul water in from other resources. This was very difficult for many including the seniors and those with mobility issues. Director Wall thanked MLA Anderson for being present and for supporting the community. MLA Anderson encouraged Director Wall to reach out to her to discuss the matter further.

No Cell Service in Rural Areas: Many rural areas do not have cell service to communicate during emergencies, such as wildfires, flooding or vehicle accidents. MLA Anderson indicated she will be meeting with Parliamentary Secretary Rice regarding emergency services and will discuss these concerns. Chair Watson thanked MLA Anderson for participating in a discussion with the Board and answering their questions.

2. BUSINESS ARISING OUT OF THE MINUTES

2.1 Bylaws 2748, 2749, 2750, 2751, 2752, 2753, 2754, 2755, 2756, and 2757: Land Use Amendments Board Meeting - May 20, 2021 RES 388/21, 389/21, 390/21, 391/21, 392/21, 393/21, 394/21, 395/21, 396/21, 397/21, 398/21, 399/21, 400/21, 402/21 referred to the June 17, 2021 Board meeting. Board Meeting - June 17, 2021 RES 448/21 be referred to the August 19, 2021 Board meeting. Staff request the Land Use Amendment Bylaws be referred to the October 21, 2021 Board meeting.


572/21 That the following recommendations from the May 20, 2021 Board meeting minutes - Item 6.4 Bylaws 2748, 2749, 2750, 2751, 2752, 2753, 2754, 2755, 2756, and 2757: Land Use Amendments BE REFERRED to the October 21, 2021 Board meeting:

RES 388/21

RES 389/21

RES 390/21

RES 391/21

RES 392/21

RES 393/21

RES 394/21

RES 395/21

RES 396/21

RES 397/21

RES 398/21

RES 399/21

RES 400/21

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RES 402/21

Carried

2.2 Bylaw 2785: Electoral Area G Land Use Amendment - Smith Board Meeting - June 17, 2021 RES 514/21 be referred to the August 19, 2021 Board meeting. The Board Report dated August 5, 2021 from Stephanie Johnson, Planner, seeking Board approve first and second reading and to refer to a public hearing for Bylaw 2785, has been received.


573/21 That the Electoral Area ‘G’ Land Use Amendment Bylaw No. 2785, 2021 being a bylaw to amend the Electoral Area ‘G’ Land Use Bylaw No. 2452, 2018 is hereby given FIRST and SECOND reading by content and referred to a PUBLIC HEARING.

Carried


574/21 That in accordance with the Regional District of Central Kootenay Planning Procedures and Fees Bylaw No. 2457, 2015, Electoral Area ‘G’ Director Hans Cunningham is hereby delegated the authority to chair the Public Hearing on behalf of the Regional District Board.

Carried

3. COMMITTEES & COMMISSIONS

3.1 FOR INFORMATION Committee/Commission Reports for information have been received as follows:

3.1.1 Riondel Commission of Management: minutes January 13, 2021

3.1.2 Sunshine Bay Regional Park Commission: minutes June 24, 2021

3.1.3 Castlegar & District Recreation Commission: minutes July 6, 2021

3.1.4 Creston Valley Services Committee: minutes July 8, 2021

The Board passed resolution 555/21 at the July 15, 2021 Board meeting regarding the Creston Valley Fire Services Project Charter.

3.1.5 North Kootenay Lake Services Committee: minutes July 12, 2021

Staff has received the recommendations regarding reassignment of the CBT Fuel Mitigation grant and supporting the creation of the Kaslo FireSmart Committee.

3.1.6 South Slocan Commission of Management: minutes August 3, 2021

3.2 WITH RECOMMENDATIONS

3.2.1 Kaslo and Area D Economic Development Commission: minutes July 12, 2021 Moved and seconded, And Resolved:

575/21 That the Board supports an application to the Columbia Basin Trust for the

purpose of project management for the Kaslo & Area D Economic Development Commission S109.

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Carried

3.2.2 Nelson and District Recreation Commission: minutes July 28, 2021

Staff has received the recommendation to add an open registration mixed age group rate to the draft Regional District of Central Kootenay Community Services Fees and Charges bylaw.


576/21 That the Board approve the Nelson & District Community Complex provide a donation of facility passes, not to exceed $5,000, to the City of Nelson, who will be awarding the passes to local area residents who support the health and safety of our community by getting vaccinated against COVID-19.

Carried

3.2.3 Riondel Commission of Management: minutes August 3, 2021


577/21 That the Board send a letter to Ministry of Transportation & Infrastructure requesting maintenance be done on the Riondel South Highway, from the Highway 3A Junction through to Aspen Road on the north end of the Village of Riondel.

Carried

3.2.4 Sanca Park Water Commission: minutes August 5, 2021


578/21 That the Board approve an amendment to the 2021 Financial Plan from Water Utility Area A (Sanca Park) Service S242 to increase Acct 56120 - Short-term Financing Principal from $15,695 to $20,548 and increase Acct 45000 - Transfer from Reserves from $45,000 to $49,853 in order to pay the full outstanding principal of the short-term borrowing for the intake works in 2021.

Carried


579/21 That the Board appoint the following individuals to the Sanca Park Water Commission effective January 1, 2022 for a term to end December 31, 2022:

John Vander Heide Mike Thompson Peter Cartwright Melissa Izon

And further, the Board send a letter to outgoing member Dennis Kemle and Dennis Huscroft thanking them for their service to the RDCK.

Carried

3.2.5 Castlegar and District Recreation Commission: minutes August 17, 2021

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580/21 That the Board approve up to $30,000.00 from Arena (Castlegar Complex) – Castlegar and Areas I and J Service S222 Reserves for parking lot, paving and drainage improvements.

Carried


581/21 That the Board direct staff to develop a policy regarding Naming Rights / Sponsorship in RDCK Facilities.

Carried


582/21 That the Board approve the RDCK enter into a Facility Use Agreement with Castlegar Hockey Society (Rebels) for use of the Castlegar and District Community Complex Arena for a period commencing August 31, 2021 and ending March 31, 2022; and that the Chair and Corporate Officer be authorized to sign the necessary documents.

Carried


583/21 That the Board approve the RDCK enter into a Facility Use Agreement with Kootenay Family Place Society for Children and Youth (KFP) for the initial term of a period of five (5) years commencing October 9, 2021, with the option of a five (5) year extension, for the delivery of child care services; and that the Chair and Corporate Officer be authorized to sign the necessary documents.

Carried

3.2.6 Community Sustainable Living Advisory Committee: minutes August 17, 2021


584/21 That the Board approve the recommended next steps of Phase 3 of the Watershed Governance Initiative (WGI) with a focus on relationship building and planning, mapping and monitoring as outlined below and presented to the Community Sustainable Living Advisory Committee August 17, 2021:

1. Supporting continued relationship building with Yaqan Nukiy and Ktunaxa

Nation Council, Syilx Okanagan Nation Alliance, Secwepemc and Sinixt 2. Provide technical support for community led watershed mapping and

communication tools such as story mapping 3. Supporting management of RDCK water systems - pilot natural asset

management 4. Supporting regional monitoring – investigate how the RDCK could support

local level monitoring 5. Supporting community led mapping – investigate Nature Based Planning

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Carried


585/21 That the RDCK Board direct staff to develop a work plan for continued work on the Watershed Governance Initiative (WGI) including seeking external partners; AND FURTHER, to prepare for discussion on how Community Sustainable Living Advisory Committee (CSLAC) can encompass the entire Board.

Carried

3.2.7 Joint Resource Recovery Committee: minutes August 18, 2021


586/21 That the Regional District of Central Kootenay Board approve the Resource Recovery Plan dated August 12, 2021, for submission to the Minister of Environment for review and approval.

Carried


587/21 That the Board grant two Statutory Rights of Way to FortisBC Inc. over the RDCK–owned properties located at District Lot 10772 Kootenay Land District Rockview M/C and Lot A Plan NEP82851 District Lot 16037 Kootenay Land District for the purpose of installing and maintaining the power supply to the composting facility located at the Creston Landfill and that the Chief Administrative Officer be authorized to sign the necessary documents;

AND FURTHER, that following installation staff be directed to undertake a legal survey for the purpose of limiting the area included in the Statutory Right of Way, with the estimated cost of $10,000 to be paid from Service S186 East Resource Recovery.

Carried


588/21 That the Board grant a Statutory Rights of Way to FortisBC Inc. over the RDCK–owned property located at Lot A Plan NEP14234 District Lot 1236 Kootenay Land District for the purpose of installing and maintaining the power supply to the composting facility located at the Central Landfill, and that the Chief Administrative Officer be authorized to sign the necessary documents;

AND FURTHER, THAT following installation staff be directed to undertake a legal survey for the purpose of limiting the area included in the Statutory Right of Way, with the estimated cost of $10,000 to be paid from Service S187 Central Resource Recovery.

Carried


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589/21 That the Board approve the FortisBC Inc. power line installation costs for the Creston Composting Facility estimated at $96,000 not including GST;

AND FURTHER THAT the Chair and Corporate Officer be authorized to sign the necessary documents to a maximum value of $96,000 not including GST;

AND FURTHER that the funds be paid from Service S186 East Resource Recovery.

Carried


590/21 That the Board award the Central Composting Facility construction project to Integrated Sustainability Consultants Ltd, and that the Chair and Corporate Officer be authorized to sign the necessary documents to a maximum value of $2,027,799 not including GST;

AND FURTHER that the funds be paid from Service S187 Central Resource Recovery;

AND FURTHER that the Board approve an amendment to the 2021 Financial Plan from S187 Central Resource Recovery Account 60000 to include the increased construction costs for the Central Landfill Composting Facility in the amount of $61,970, and increase Account 43100 Proceeds from Borrowing, an equivalent amount.

Carried


591/21 That the resolution 418/19 being:

That the Central Resource Recovery Committee supports the Central Landfill Composting Facility project and commits to funding the RDCK’s share of eligible project costs and other costs including ineligible expenses and possible overages, for the total amount of $801,053; AND FURTHER, that in accordance with Section 175 of the Community Charter, the Central Resource Recovery Committee authorizes staff to submit an application to the Municipal Finance Authority for a Loan Under Agreement to borrow short term funds for a five-year term in the amount of $801,053 for capital projects for the Central Landfill Composting Facility (Service S187);

Be amended to read:

That the Central Resource Recovery Committee supports the Central Landfill Composting Facility project and commits to funding the RDCK’s share of eligible project costs and other costs including ineligible expenses and possible overages, for the total amount up to $863,023; AND FURTHER, That the Board of the Regional District of Central Kootenay authorizes up to $863,023 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority Short Term Financing, for the purpose of capital projects for the Central Landfill

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Composting Facility; and that the loan be repaid within 5 years, with no rights of renewal.

Carried


592/21 That the Board direct staff to change the operating hours at the following Resource Recovery Facilities effective October 1, 2021:

Kokanee Marina Recycling Depot to be open from 8:30 am to 4:00 pm on Sunday, Tuesday and Thursday

Nelson Lakeside Recycling Depot to be open from 8:30 am to 5:30 pm Monday to Saturday

Ymir Transfer Station to be open from 9:00 am to 3:00 pm on Sundays

AND FURTHER, that the Board support assigning two overlapping Recycling and Waste Educator shifts to the Nelson Lakeside, Grohman Narrows, and Ootischenia Landfill Recycling Depots.

Carried

RECESS/ The meeting recessed at 10:23 a.m. for a break and reconvened at 10:34 a.m. RECONVENE

3.3 DIRECTORS' REPORTS

Each Director gave a brief summary of the work they have been doing within their communities.

ORDER OF AGENDA The order of Business was changed to accommodate the delegations, with CHANGED Item 8.4.3 – West Kootenay Transit Future Service Plan considered at this time.

8.4.3 West Kootenay Transit Future Service Plan Seth Wright, Government Relations Manager, and Adriana McMullen, Senior Transit Planner, will provide a presentation to the Board regarding the West Kootenay Transit Future Service Plan and an update on local transit services.

The Board Report dated June 1, 2021 from Tom Dool, Research Analyst, seeking Board consideration of the West Kootenay Transit Future Service Plan and its implementation, has been received.

Seth Wright provided an update to the Board. He discussed the Free Transit for Children 12 and Under program, a Provincial initiative to build life long transit users. He indicated BC Transit awarded a contract to NextGen for rural paratransit services in the Kootenay Lake West Transit system starting October 1, 2021 and he discussed the status of the Transit Investment Program. Adriana McMullen presented on the Transit Future Action Plan Project timeline and discussed the challenges due to COVID-19. Ms. McMullen went over the engagement process for the plan and discussed the service priorities. Mr. Wright and Ms. McMullen answered the Board’s questions.


593/21 That the Board adopt the West Kootenay Transit Future Service Plan.

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Carried

Director Davidoff recorded opposed.

ORDER OF AGENDA The order of Business was changed to address public time, with CHANGED Item 11 – Public Time considered at this time.

11. PUBLIC TIME

The Chair called for questions from the public and members of the media at 11:52 a.m. ORDER OF AGENDA Item 3.3 Directors’ Reports resumed at this time. RESUMED

3.3 DIRECTORS' REPORTS Directors continued to give brief summaries of the work they have been doing within their communities.

3.3.1 Director Wall: Letter of Support - Creston Market Park

3.3.2 Director Watson: Columbia River Treaty Monthly Update - June 2021

3.3.3 Director Newell: Letter of Support - Taghum Hall Kitchen Renovation

3.3.4 Director Popoff: Emergency Preparedness Meeting - July 22

RECESS/ The meeting recessed at 12:15 p.m. for lunch and reconvened at 1:15 p.m. RECONVENE DIRECTOR Director Wall left the meeting at 1:15 p.m. ABSENT DIRECTOR Director Newell joined the meeting at 1:15 p.m. PRESENT 4. CORRESPONDENCE

4.1 The News Release dated July 20, 2021 from Dave Townsend, Ministry of Agriculture, Food and Fisheries, indicating new meat licensing system supports food security, agriculture and economy. Moved and seconded, And Resolved:

594/21 That the Board send a letter of thanks to Central Kootenay Food Policy Council for their considerable efforts in advocating for the recently-announced changes to the meat licensing system.

Carried

5. COMMUNICATIONS

5.1 The letter dated July 20, 2021 from Jim Snetsinger, Forest Enhancement Society of British Columbia, providing a summer 2021 update of accomplishments.

5.2 The letter dated July 20, 2021 from Tara Faganello, Ministry of Municipal Affairs,

providing a summary of the June 2021 Mayors and Chairs Regional meeting with Josie Osbourne and Minister David Eby.

5.3 The email dated July 21, 2021 from Sonya Sundberg, Ministry of Environment and

Climate Change Strategy providing information on the use and regulation of anticoagulant rodenticides in BC.

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5.4 The letter dated July 27, 2021 from Karen Elliot, BC Social Procurement Initiative

(BCSPI), providing the RDCK with a new opportunity to join the BCSPI membership.

5.5 The letter dated July 29, 2021 from Paula Kusack, Langley City, adopting a resolution to make improvements to the pre-hospital care system.

5.6 The letter dated July 31, 2021 from Laura Smith, Ministry of Municipal Affairs,

regarding the Village of New Denver Boundary Extension (RDCK EA H - Denver Siding).

5.7 The email dated August 3, 2021 from Mike Lo Vecchio, Canadian Pacific (CP), indicating CP has developed and implemented an Interim Extreme Weather Risk Mitigation Plan across its Canadian network.

5.8 The letter dated August 4, 2021 from Honourable Josie Osbourne, Ministry of

Municipal Affairs, responding to the RDCK's letter regarding establishing a process for improvement districts to access provincial and federal infrastructure grant funds.

5.9 The letter dated August 10, 2021 from Honourable Josie Osbourne, Ministry of

Municipal Affairs, responding to the RDCK's letter concerning the wind down of the Climate Action Revenue Incentive Program (CARIP).

5.10 The letter dated August 11, 2021 from Brian Frenkel, UBCM, regarding the distribution

of a top-up to the Community Works Fund payment for the fiscal 2021/2022. 6. ACCOUNTS PAYABLE


595/21 The Accounts Payable Summary for July 2021 in the amount of $6,087,468 be approved.

Carried

7. BYLAWS 7.1 Bylaw 2708: City of Castlegar and Portions of Electoral Area I and J Transit Local

Service Amendment The Board Report dated June 4, 2021 from Tom Dool, Research Analyst, seeking Board approval to rescind third reading of Bylaw No. 2708 and reread as amended, has been received.


596/21 That the following motion BE REFERRED to the September 23, 2021 Board meeting:

That THIRD reading of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be RESCINDED.

Carried


597/21 That the following motion BE REFERRED to the September 23, 2021 Board meeting:

That the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be read a THIRD time, as amended.

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Carried

7.2 Bylaw 2787 and 2788: Official Community Plan and Zoning Amendments (Area J) - Haines The Board Report dated August 5, 2021 from Stephanie Johnson, Planner, seeking Board approval for third reading of Bylaws 2787 and 2788 Official Community Plan and Zoning amendments, has been received.


598/21 That the Kootenay Columbia Rivers Official Community Plan Amendment Bylaw No. 2787, 2021 being a bylaw to amend the Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157, 1996 is hereby given THIRD reading by content.

Carried


599/21 That the Regional District of Central Kootenay Zoning Amendment Bylaw No.2788, 2021 being a bylaw to amend the Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 is hereby given THIRD reading by content.

Carried


600/21 That the consideration of ADOPTION of Regional District of Central Kootenay Zoning Amendment Bylaw No.2788, 2021 being a bylaw to amend the Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 BE WITHELD until the following requirement has been met:

Registration of a Section 219 Restrictive Covenant on the legal title of LOT 4 DISTRICT LOT 4599 KOOTENAY DISTRICT PLAN 842 EXCEPT PLAN 8895 (014-035-651) that restricts building on the subject property to ensure that water from ground and/or surface water meets the BC Safe Drinking Water standards.

Carried

8. NEW BUSINESS

8.1 COMMUNITY SERVICES 8.1.1 2021 RDCK Community Centres Admission Fees

The Board Report dated August 5, 2021 from Joe Chirico, General Manager of Community Services, providing the Board with the September 2021 community centers admission fees as per Policy 500-01-08 - Community Services Fees and Charges, has been received.


601/21 That the Board approve the following schedule of Fees and Charges for Admissions be implemented effective September 7, 2021:

FEE TYPE AMOUNT UNIT

1 Single Admission Fees

1.1 Adult $7.00 Single

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1.2 Youth $3.50 Single

1.3 Child $0.00 Single

1.4 Golden Guest $0.00 Single

1.5 Family Unit $14.00 Single

1.6 Salmo and District Fitness Centre Adult* $5.25 Single

1.7 Salmo and District Fitness Centre Youth* $2.63 Single

2 Ten Single Admission Pass

2.1 Adult $63.00 10 Single (Expire in 6

Months)

2.2 Youth $31.50 10 Single (Expire in 6

Months)

2.3 Salmo and District Fitness Centre Adult* $47.25 10 Single (Expire in 6

Months)

2.4 Salmo and District Fitness Centre Youth* $23.63 10 Single (Expire in 6

Months)

3 One Month Pass

3.1 a)

Adult 2nd Adult same household

$63.00 $56.70

1 Month

3.2 a)

Youth With the Purchase of Adult One Month Pass

$31.50 $28.35

1 Month

3.3 a)

Salmo and District Adult* 2nd Salmo and District Adult*

$47.25 $42.53

1 Month

3.4 a)

Salmo and District Youth* With the purchase of an Adult One Month Pass*

$23.63 $21.26

1 Month

4 Three Month Pass

4.1 a)


$160.65 $144.59

3 Months

4.2 a)

Youth With the Purchase of Adult Three Month Pass

$80.33 $72.29

3 Months

4.3 a)

Salmo and District Adult* 2nd Salmo and District Adult*

$120.49 $108.44

3 Months

4.4 a)

Salmo and District Youth* With the purchase of an Adult Three Month Pass*

$60.24 $54.22

3 Months

5 Six Month Pass

5.1 a)


$283.50 $255.15

6 Months

5.2 a)

Youth With the Purchase of Adult Six Month Pass

$141.75 $127.58

6 Months

5.2 a)

Salmo and District Adult* 2nd Salmo and District*

$212.63 $191.36

6 Months

5.3 a)

Salmo and District Youth* With the purchase of an Adult Six Month Pass*

$106.31 $95.68

6 Months

6 Golden Guest Pass

6.1 Golden Guest Pass $0.00 1 Year

For Services:

Creston and District Community Facilities, Recreation and Leisure Service Area (S224)

Nelson and District Community Facilities, Recreation and Leisure Service Area (S226)

Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Area (S222)

Castlegar and Area Indoor Aquatic Centre Local Service Area (S227)

Salmo and Area G Recreational Program Service (S230)*

Carried

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8.2 DEVELOPMENT AND COMMUNITY SUSTAINABILITY 8.2.1 National Disaster Mitigation Program (NDMP) Stream 3 Application

The Board Report dated July 27, 2021 from Chris Johnson, Manager of Community Sustainability, seeking Board approval to issue a sole source Service Contract to BGC Engineering Inc. to commence work on Stream 3 of the NDMP, has been received.


602/21 That the Board approve BGC Engineering Inc. contract award to complete the National Disaster Mitigation Program Stream 3 project, and that the Chair and Corporate Officer be authorized to sign the necessary documents.

Carried

8.2.2 Regional Energy Efficient Program (REEP) - Federation of Canadian

Municipalities - Municipal Climate Innovation Program Funding Update The Board Report dated July 23, 2021 from Paul Faulkner, Senior Energy Specialist, providing a final update the Board on REEP 1.0 following the completion of the Federation of Canadian Municipalities (FCM) - Municipal Climate Innovation Program (MCIP) funding and seeking Board approval to enter into an agreement with the City of Nelson to support REEP 2.0 EcoSave Existing and New Home Program, has been received.


603/21 That the Board approve signing a letter of support for the City of Nelson Federation of Canadian Municipalities Community Efficiency Funding application for the Regional Energy Efficiency Program 2.0 program and approve the in-kind staff time of 0.1 full time equivalent over four (4) years from the Senior Energy Specialist to support the delivery of the program in the RDCK.

Carried

8.2.3 State of Climate Action Reporting

The Board Report dated July 29, 2021 from Alex Leffelaar, Climate Action Intern, presenting to the Board four options for reporting climate action progress in the RDCK, has been received.


604/21 That the RDCK Board endorse updating the RDCK State of Climate Action (SoCA) reporting framework to include a combination of reporting efforts such as – a dashboard, an annual scorecard, and reports (less frequent than current annual reports) with expenses to be paid from General Administration Service S100.

Carried

8.3 ENVIRONMENTAL SERVICES

8.3.1 For Information: Water Services Committee Draft Terms of Reference The Board Report dated August 2, 2021 from Mike Morrison, Manager of Corporate Administration, providing the Board the draft Terms of Reference for the Water Services Committee, has been received.

Staff request Directors provide comments by September 16, 2021.

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8.4 FINANCE & ADMINISTRATION

8.4.1 Administrative Services Agreement: West Kootenay Boundary Regional Hospital District Administration The Board Report dated August 2, 2021 from Mike Morrison, Manager of Corporate Administration, seeking Board approval to submit a response to the Request for Quotes to provide administrative services for the West Kootenay Boundary Regional Hospital District, has been received.


605/21 That the Board direct staff to submit a quote to provide administrative services to the West Kootenay Boundary Regional Hospital District for a five year period commencing January 1, 2022.

Carried


606/21 That the Board approve the RDCK enter into a Administrative Services Agreement to provide administrative services to the West Kootenay Boundary Regional Hospital District for the period commencing January 1, 2021 and ending December 31, 2021, and that the Chair and Corporate Officer be authorized to sign the necessary documents.

Carried

8.4.2 Krestova Improvement District (Area H)- East McDermid Dam

Decommissioning Project The Board Report dated August 6, 2021 from Mike Morrison, Manager of Corporate Administration, seeking Board approval to enter into a funding agreement with the Province for the East McDermid Dam Decommissioning Project, has been received.


607/21 That the Board approve the RDCK enter into a Funding Agreement with the

Province for the East McDermid Dam Decommissioning Project for the period to expire March 31, 2024, and that the Chair and Corporate Officer be authorized to sign the necessary documents.

Carried

8.5 GRANTS

8.5.1 Discretionary Moved and seconded, And Resolved:

608/21 Discretionary grants out of the funds available for the following Electoral Areas/Member Municipalities be approved as designated:

AREA A

Creston Valley Rotary Club Drive for Rotary Fundraiser

$500

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Creston Valley Thunder Cats Golf Tournament

Charity Golf Tournament $500

AREA B



Rotary Club of Creston Valley Drive for Rotary Fundraiser

$1,000

Yahk Kingsgate Recreation Society Yahk Dayz $1,000

AREA C

Creston Valley Rotary Club Drive for Rotary Fundraiser

$500



AREA E

Clint Schneider Tipping Fees $17.50

AREA F

Nelson Road Kings Queen City Cruise $1,000

AREA J

Castlegar Skating Club Figure skating competition

$500

AREA H

Passmore Fire Department Social Club

Summer Social $2,000

Carried

8.5.2 Community Development


609/21 Community Development grants out of the funds available for the following

Electoral Areas/Member Municipalities be approved as designated:

AREA A

Central Kootenay Food Policy Council

Pre-project Planning and Development

$1,500

AREA D

Kaslo and Area Youth Council

Feasibility Study-Youth Led Bottle Depot

$500

AREA H

Winlaw FD Social Club New member shirts and summer BBQ

$2000

AREA I

Brilliant Cemetery 2021 Maintenance Expenses $1,155

Kootenay Gallery of Art Gallery Relocation Project $1,000

RDCK Planning Dept. Heritage Conservation Management Plan

$5,000

AREA J

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Deer Park and Area Communication Society

Providing Area Communications $3,574.50

Kootenay Gallery of Art Gallery Relocation Project $2,000

RDCK Planning Dept. Heritage Conservation Management Plan

$5,000

AREA K

Arrow Lakes District Arts Council Society

Music in the Park $2,000

Arrow Lakes District Arts Council Society

Commissioned Debra Rushfield Mural

$863

Dog Creek Water Users Society

Fire Smart Community Action Plan

$4,920

KASLO

Village of Kaslo Upgrades to Murray Pearson Ball Field

$5,000

Kootenay Lake Historical Society

Weather Envelope Rehabilitation for the SS Moyie

$10,000

Carried

8.6 CHAIR/CAO REPORTS

Chair Watson discussed the Modernizing Forestry meeting she attended lead by staff from the Ministry of Forests, Lands and Natural Resource Operations, and being on call for the Emergency Operations Centre during the wildfire events.

CAO Horn indicated at the September 22, 2021 Rural Affairs Committee meeting the Committee would be having a discussion on Building Inspection processes, permitting and staffing, he encouraged Directors to submit their comments to Managers Southam and Gainham before the meeting. There have been staff who have tested positive for COVID-19 and the RDCK continues to abide by standards provided by the Province. CAO Horn commended all the staff who worked within the Emergency Operation Centre during the wildfires and he thanked the Directors for all their support.

9. RURAL AFFAIRS COMMITTEE


610/21 That the Corporate Officer of the Regional District of Central Kootenay be directed to file a Notice with the Land Title and Survey Authority of British Columbia, stating that a resolution has been made under Section 57 of the Community Charter by the Regional District Board relating to land at 1688 Highway 3A, Electoral Area E, legally described as LOT C, PLAN NEP744, DISTRICT LOT 619, KOOTENAY LAND DISTRICT PARCEL A, (SEE V21961), and further, if an active Building permit or Building application is in place, that it be cancelled; and finally, that information respecting the resolution may be inspected at the office of the Regional District of Central Kootenay on normal working days during regular office hours.

Carried


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18

611/21 The Corporate Officer of the Regional District of Central Kootenay be directed to file a Notice at the Land Title and Survey Authority of British Columbia, British Columbia, stating that a resolution has been made under Section 57 of the Community Charter by the Regional District Board relating to land at 1521 Granite Road, Electoral Area E, legally described as BLOCK 7, DISTRICT LOT 98, KOOTENAY DISTRICT, PLAN NEP749, and that further if an active Building permit or Building application is in place, that it be cancelled. Information respecting the resolution may be inspected at the office of the Regional District of Central Kootenay on normal working days during regular office hours.

Carried


612/21 That the Corporate Officer be authorized to remove the Notice on Title relating to 6424 Slocan River Rd, Electoral Area H, currently owned by Julie Nedham, property legally described as LOT 230, PLAN NEP1115, DISTRICT LOT 3460, KOOTENAY LAND DISTRICT, the RDCK Building Department has confirmed that the building permit has been obtained and the deficiencies associated with the construction has been rectified.

Carried


613/21 That the Corporate Officer be authorized to remove the Notice on Title relating to 4278 Krestova Road, Electoral Area H, currently owned by Jackie Seniuk, property legally described as LOT A, PLAN NEP13858, DISTRICT LOT 7671, KOOTENAY LAND DISTRICT, the RDCK Building Department has confirmed that the building permit has been obtained and the deficiencies associated with the construction has been rectified.

Carried


614/21 That the $750 Notice on Title Removal Fee be WAIVED due to hardship relating to 1113 Columbia Heights Street, Electoral Area J, currently owned by Ken Hillstead, property legally described as LOT 24, DISTRICT LOT 301A, KOOTENAY DISTRICT, PLAN 2692.

Carried


615/21 That the Corporate Officer be authorized to remove the Notice on Title relating to 1113 Columbia Heights Street, Electoral Area J, currently owned by Ken Hillstead, property legally described as LOT 24, DISTRICT LOT 301A, KOOTENAY DISTRICT, PLAN 2692, the RDCK Building Department has confirmed that the building permit has been obtained and the deficiencies associated with the construction has been rectified.

Carried


616/21 That the Corporate Officer be authorized to remove the Notice on Title relating to 603 Killough Road, Electoral Area J, currently owned by James Rysen, property legally described as LOT 6,

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19

DISTRICT LOT 12366, KOOTENAY DISTRICT, PLAN 14472, the RDCK Building Department has confirmed that the building permit has been obtained and the deficiencies associated with the construction has been rectified.

Carried


617/21 That the Board APPROVE the issuance of Temporary Use Permit T2003F to Shannon and Raymond Ellis for the property located at 2771 Greenwood Road, Electoral Area F and legally described as LOT C DISTRICT LOT 787 KOOTENAY LAND DISTRICT PLAN 2367 (PID: 015-328-520) for a period of one year.

Carried


618/21 That the Board APPROVE the issuance of Development Variance Permit V2003F-10121.000-MCCORMICK to Rhoderick McCormick and Logan Lerner for the property located at 3605 Whitelock Road, Electoral Area F and legally described as DISTRICT LOT 12803, KOOTENAY LAND DISTRICT (PID: 009-608-371) to vary under the Agriculture Four (AG4) Zone Section 3002 ‘Cannabis Regulations’, sub-sections (4) and (5) of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 as follows:

1. The maximum footprint of any building or structure for the purposes of cannabis micro cultivation, cannabis micro processing or cannabis nurseries FROM 250 m2 TO 412 m2; and 2. The maximum gross floor area of any building or structure for the purposes of cannabis micro cultivation, cannabis micro processing or cannabis nurseries FROM 600 m2 TO 786 m2.

Carried


619/21 That the Board APPROVE the issuance of a Development Permit V2103G to Erin Potulicki for the property located at 107 Cherry Street, Electoral Area G and legally described as PARCEL A (see R12862), BLOCK 11, DISTRICT LOT 1242, KOOTENAY DISTRICT PLAN 640 (PID 012-466-484) with the following Development Variance under Section 19.6 of Electoral Area ‘G’ Land Use Bylaw No. 2452, 2018 FROM 2.5 metres TO 0 metres and Section 19.8 of Electoral Area ‘G’ Land Use Bylaw No. 2452, 2018 FROM 6 metres TO 7 metres, subject to suitable clearance to electrical service entry.

Carried


620/21 That the Board APPROVE the issuance of Development Variance Permit V2104I- 07319.268 to Vanessa Bloodoff and Marc Boudreau for the property located at 833 Trubetskoff Road, Electoral Area I and legally described as LOT 10 BLOCK 4 DISTRICT LOT 9 KOOTENAY DISTRICT PLAN 2938 PID: 015-106-951 to vary Section 701.8 of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 as follows:

1. The maximum gross floor area of an accessory building from 100 m2to 156 m2.

38


20

Carried


621/21 That the Board SUPPORT application A2114E for a Non-Farm Use as proposed by Ofer Barmor for the property located at 6890 Harrop-Proctor Road, Electoral Area E and legally described as LOT 5, PLAN NEP731, DISTRICT LOT 306, KOOTENAY LAND DISTRICT PARCEL A, (SEE 65694I) EXC PL 8410 (012-870-820) to permit the hosting of up to ten (10) seasonal weddings on the subject property.

Carried


622/21 That the Board SUPPORT regarding application A2109E for the purposes of subdivision in the Agricultural Land Reserve proposed by Oliver Berkeley for property located at 4103 Kays Road, Electoral Area E and legally described as LOT A, DISTRICT LOT 6304, KOOTENAY DISTRICT PLAN NEP71564.

Carried


623/21 That SECOND reading of Regional District of Central Kootenay Zoning Amendment Bylaw No. 2733, 2020 be RESCINDED.

Carried


624/21 That the Regional District of Central Kootenay Zoning Amendment Bylaw No. 2733, 2020 be read a SECOND time, as amended, and referred to a PUBLIC HEARING.

Carried


625/21 That in accordance with Regional District of Central Kootenay Planning Procedures and Fees Bylaw No. 2457, 2015 that Electoral Area K Director Paul Peterson is hereby delegated the authority to chair the Public Hearing on behalf of the Regional District Board.

Carried


626/21 That the Community Works Fund application submitted by the Nelson Baseball Association for the Queen Elizabeth Park Baseball Scoreboard & Spectator Bleachers Upgrade Project in the total amount of $26,000 be approved and that the funds be disbursed from the following Community Works Funds:

Electoral Area E in the amount of $8,000; Electoral Area F in the amount of $10,000;

39


21

Electoral Area H in the amount of $3,000; Electoral Area I in the amount of $5,000.

Carried


627/21 That the Community Works Fund application submitted by the Columbia Basin Broadband Corporation for the Trail-Nelson Fibre Transport Infrastructure Project in the total amount of $400,000 be approved and that funds be disbursed from Community Works Funds allocated to Electoral Area G;

And Further that the Regional District of Central Kootenay waive the 25% “holdback schedule of payments” condition and award 100% of the grant upon execution of the Funding Agreement.

Carried

10. DIRECTORS' MOTIONS

10.1 Director Watson: BC Health Services - Rural and Remote Areas DIRECTOR Director Wall joined the meeting at 2:27 p.m. PRESENT


628/21 That the Board direct the Chair and Chief Administrative Officer to arrange a meeting with British Columbia Health Services to discuss the lack of staffing for rural and remote services.

Carried

10.2 Director Faust: Old-Growth Forest

At the July 15, 2021 Board meeting Director Faust request a motion be included on the August 19, 2021 Board agenda in regards protecting the Old Growth Forests in BC.

The Red-Listed Ecosystem Status of Interior Wetbelt and Inland Temperate Rainforest of BC report, has been received.


629/21 WHEREAS the studies conducted by the Ministry of Forests Lands Resource Operations and Rural Development indicate there is little old-growth forest remaining in the Central Kootenay region;

AND WHEREAS the old growth forests play an integral ecological role in biodiversity and the health of the regions ecosystems, being one of the most valuable climate mitigation and resiliency assets in terms of carbon storage, sequestration, protection against wildfires, storage of water, preservation of biological diversity and create the healthy rural communities we deeply value;

THEREFORE BE IT RESOLVED that the Regional District of Central Kootenay request the remaining old-growth forests and significant old trees in the Central Kootenay region are preserved, and forest revitalization is focused on eco-system restoration, scientifically defensible wildfire risk reduction, moisture retention, and surface water quality for

40


22

which the region relies upon for drinking water as well as agricultural and commercial use.

Carried

10.3 Director Popoff: Local Conservation Fund Service for Area H At the July 15, 2021 Board meeting Director Popoff request a motion be included on the August 19, 2021 Board meeting to evaluate the potential for a Local Conservation Fund Service for Area H.

Moved and seconded, MOTION ONLY

That the Board direct staff to work with the Kootenay Conservation Program on developing financial options and a service case analysis for establishing a Local Conservation Fund service in Electoral Area H.

Moved and seconded, And Resolved: AMENDMENT TO THE MOTION

630/21 That the foregoing motion being:

That the Board direct staff to work with the Kootenay Conservation Program on developing financial options and a service case analysis for establishing a Local Conservation Fund service in Electoral Area H;

Be amended by including “Electoral Areas B, C, F, G, I and J”, thus reading:

That the Board direct staff to work with the Kootenay Conservation Program on developing financial options and a service case analysis for establishing a Local Conservation Fund service in Electoral Areas B, C, F, G, H, I and J.

Carried

Moved and seconded, And Resolved: MAIN MOTION

631/21 That the Board direct staff to work with the Kootenay Conservation Program on

developing financial options and a service case analysis for establishing a Local Conservation Fund service in Electoral Areas B, C, F, G, H, I and J.

Carried

10.4 Director Smith: Notice of Motion - Ootischenia Community Society

Director Smith request a motion for the September 23, 2021 Board meeting in regards to negotiating a Lease Agreement with the Ootischenia Community Society for the purpose of developing and operating a community park on a portion of the RDCK Ootischenia Fire Hall property.

10.5 Director Popoff: RDCK Facilities - Covid


632/21 That the Regional District of Central Kootenay Board require that masks be worn by staff

and the public, effective August 20, 2021 when inside the common areas of any RDCK

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23

facility, unless they are actively participating in a Recreational Activity as directed by the RDCK.

Carried

Moved and seconded, MOTION ONLY That the Board direct staff to investigate the implications of mandating that all those entering an RDCK facility be required to provide proof of full vaccination against COVID‐19.

Moved and seconded, And Resolved: AMENDMENT TO THE MOTION

633/21 That the foregoing motion being:

That the Board direct staff to investigate the implications of mandating that all those entering an RDCK facility be required to provide proof of full vaccination against COVID‐19;

Be amended by including at the end "or a negative COVID-19 test within 7 days, or proof of other medical exemption for COVID -19”, thus reading:

That the Board direct staff to investigate the implications of mandating that all those entering an RDCK facility be required to provide proof of full vaccination against COVID‐19 or a negative COVID-19 test within 7 days, or proof of other medical exemption for COVID -19.

Defeated

Moved and seconded, And Resolved: MAIN MOTION

634/21 That the Board direct staff to investigate the implications of mandating that all those

entering an RDCK facility be required to provide proof of full vaccination against COVID‐19.

Defeated


635/21 That the Board submit a request to the Provincial Health Officer to order more stringent

guidelines in RDCK Local Health Areas where the average daily COVID-19 cases exceed an average daily rate of 20 active cases per 100,000 population by Local Health Area.

Carried

Director Newell recorded opposed. Moved and seconded, And Resolved:

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24

636/21 That the Board direct staff to put in place the Ministry of Health guidelines that were implemented in the Central Okanagan on August 13, 2021 in all RDCK Recreation Facilities effective August 23, 2021.

Carried

12. IN CAMERA

12.1 RESOLUTION - MEETING CLOSED TO THE PUBLIC The Open meeting will be adjourned after In Camera without reconvening back into the open session unless there is business that needs to be addressed.


637/21 In the opinion of the Board - and in accordance with Section 90 of the Community Charter - the public interest so requires that persons other than DIRECTORS, ALTERNATE DIRECTORS, DELEGATIONS AND STAFF be excluded from the meeting; AND FURTHER, in accordance with Section 90 of the Community Charter, the meeting is to be closed on the bases identified in the following subsections: (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g)litigation or potential litigation affecting the municipality;

Carried

12.2 RESOLUTION - RECESS OF OPEN MEETING


638/21 The Open Meeting be recessed at 3:43 p.m. in order to conduct the In Camera Board meeting and reconvened at 4:20 p.m.

Carried

RECESSED/ The meeting recessed at 3:43 p.m. for a break before going In Camera and RECONVENED and reconvened at 3:53 p.m.

13. MATTERS ARISING FROM IN CAMERA MEETING No items. 14. ADJOURNMENT


639/21 That the meeting adjourn at 4:20 p.m.

Carried

_________________________ Aimee Watson, RDCK Board Chair _________________________ Angela Lund, Secretary

43

REGIONAL DISTRICT OF CENTRAL KOOTENAY

Board Report

Date of Report: June 4, 2021 Date & Type of Meeting: June 17, 2021 Open Regular Board Meeting Author: Tom Dool, Research Analyst Subject: SERVICE S237 CASTLEGAR AND AREA TRANSIT File: \08\3200\10\

SECTION 1: EXECUTIVE SUMMARY

The purpose of this report is to present the Board with options for consideration regarding the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708.

The proposed amendments would

1. Allow for the different means of cost recovery identified with the Local Government Act; 2. Establish definitions upon which to base a criteria based apportionment; 3. Apportion the costs associated with Service S237 Castlegar and Area Transit based on service

levels.

This report recommends

4. That THIRD reading of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be RESCINDED;

5. That the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be read a THIRD time, as amended.

SECTION 2: BACKGROUND / ANALYSIS

Background

At the February, 2020 Open Board Meeting the Board passed resolution 113/20

That the City of Castlegar and Portions of Electoral Areas I and J Transit Service Amendment Bylaw No. 2708, 2020 be read FIRST, SECOND, and THIRD time by content.

Following third reading the bylaw was submitted to the Local Government Inspector (LGI) for approval. The LGI declined approval based on proposed Amendment 2 which would have removed the percentage based apportionment of costs to Service S237 Castlegar and Area Transit and replaced them with a criteria based apportionment.

In declining to approval the LGI stated that while supportive of the principal of criteria based apportionment the proposed amendment must contain a percentage based weighting for each of the criteria. This requirement was not identified by frontline staff at the LGI during initial consultation. It emerged as an issue identified by senior staff through the formal review process.

44

The City of Castlegar & Portions of Electoral Areas I & J Transit Service Amendment Bylaw No. 2708, 2021 June 17, 2021 Page 2

It was staffs intention to engage the Board in a process to identify the appropriate transit criteria weighting once the bylaw was approved by the LGI. Staff are now required to recommend to the Board a weighting for each criteria prior to LGI approval.

Analysis

This report addresses three issues faced by Service S237 Castlegar and Area Transit and proposes to resolve them through amendment to the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw No. 1359, 1999.

The City of Castlegar and Portions of Electoral Areas I and J Transit Service Amendment Bylaw No. 2708, 2020 addresses current limitations regarding the means of cost recovery for the service. Cost recovery is currently achieved through a variety of means, however the one currently allowed for within the bylaw is the requisition of funds through taxation based on the value of property and improvements. The proposed amendment better aligns the service establishment bylaw with how the service actually functions and with the local government act. Detailed analysis is included in the legislative portion of this report.

The proposed bylaw amendment addresses the current inequity in the apportionment of transit service costs. Current apportionment percentages were defined in 2004 and no longer reflect current service levels. The proposed amendment would bring apportionments and service levels into alignment through a criteria based approach.

The proposed bylaw amendment provides a mechanism for aligning the costs associated with the changes to service level proposed in the West Kootenay Transit Future Service Plan. Subject to Board approval, these changes will be implemented over a 5 to 8 year period. The proposed approach addresses the distribution of costs while ensuring that the Board does not have to amend the service establishment bylaw on an annual basis to reflect incremental changes in service levels.

There are three criteria proposed for consideration.

Conventional Opportunity is the population within 400m of a bus stop multiplied by the number of times a bus stops at that location on an annual basis.

Conventional Mileage is the cumulative annual kilometers required to provide Conventional Transit service.

Custom Population is the population within the service participants Custom Transit service area as defined by the most recent census or, where a proxy is required, by multiplying the number of addresses within the service area by 2.1.

Within the S237 Castlegar and Area transit service area there are two modes of public transit.

Conventional Transit is the portion of transit system characterized by fixed route regularly scheduled service to the general public.

Custom Transit is the portion of the transit system characterized by on-demand door-to-door services to registered users who require assistance with medically diagnosed barriers to mobility.

45


Conventional Opportunity and Conventional Mileage are the criteria used to establish service levels and corresponding costs for the Conventional Transit system. For example, suburban subdivisions with high population densities, numerous bus stops and more frequent transit routing result in a greater degree of service to residents. These increased service levels, in principle, should translate into an increased proportion of the overall cost of the service. Rural, remote, and low density agricultural areas generally present a low transit opportunity to residents. However, providing services to these areas is more expensive because they generally require considerably more mileage which translates into increased maintenance and fuel costs.

On average, within British Columbia, about 0.07% of the population qualifies for the use of Custom transit. Population within the custom transit service area of each participant provides a criteria for the distribution of Custom Transit service costs.

SECTION 3: DETAILED ANALYSIS

a. Financial Considerations – Cost and Resource Allocations:

Included in Financial Plan: ☐ YES ☒ NO Financial Plan Amendment: ☐ YES ☒ NO

Debt Bylaw Required: ☐ YES ☒ NO Public/Gov’t Approvals req’d: ☒ YES ☐ NO

There are no immediate budgetary considerations resulting from this analysis. Any decisions based on this analysis would inform the 2022 financial plan for Service S237 Castlegar and Area Transit.

Conventional Transit Services

The distribution of Conventional Services among participants of the S237 Castlegar and Area Transit, as measured by Conventional Opportunity and Conventional Mileage, are described below.

Figure 1. Distribution of Conventional Transit Service Criteria

Jurisdiction Distribution of Conventional Opportunity

Distribution of Conventional Mileage

Castlegar 98.0% 77.1%

Area I Def 0.6% 7.7%

Area J Def 1.4% 15.2%

Total 100% 100%

Applying an even weight to both criteria results in a distribution of Conventional Services among participants as described below in Figure 2.

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Figure 2. Distribution of Conventional Transit Services

It should be noted how well the distribution of Conventional Transit Services aligns with current the current apportionment of transit service funding.

Figure 3. Current Transit Service Funding and Service Levels

Jurisdiction Current

Apportionment Current Service

Levels

Castlegar 88% 87.5%

Area I Def 4% 4.2%

Area J Def 8% 8.3%

Total 100% 100%

Custom Transit Services

The distribution of Custom Transit Services among participants as is described below.

Figure 3. Distribution of Custom Transit Services

87.5%

4.2%8.3%

Distribution of Conventional Transit Services

Castlegar Def I Def J

58%17%

25%

Distribution of Custom Service

Castlegar Def I Def J

47


It should be noted that unlike the distribution of Conventional Transit services, the distribution of Custom Transit services bares no relationship to the current apportionment of transit service funding.

Although staff have been unable to confirm this the data indicates that the apportionment of the cost of transit services appears to be based on the distribution of conventional services only and does not take into account the distribution of custom services. This is not surprising, at the time of the last bylaw amendment the demand for custom services was considerably less than it is today. Currently, custom services make up 15% of overall transit service costs.

The aggregation of conventional and custom service criteria, results in the distribution of costs described below in Figure 4. Proposed Transit Service Apportionment.

Figure 4. Proposed Transit Service Apportionment

Jurisdiction Conventional Opportunity

(42.5%)

Conventional Mileage (42.5%)

Custom Population

(15%)

Apportionment Of Costs

Castlegar 109,105,308 139,776 8,992 83.7%

Def I 694,720 14,040 2,470 6.1%

Def J 1,525,160 27,508 3,137 10.3%

Total 111,325,188 181,324 14,599 100%

This distribution is based on current service levels. In the event that service levels were to change the apportionment of costs would change in accordance to changes in the criteria.

b. Legislative Considerations (Applicable Policies and/or Bylaws):

Service S237 Castlegar and Area Transit was established through the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw No. 1359, 1999. The City of Castlegar and Portions of Electoral Areas I and J Transit Service Amendment Bylaw No. 2708, 2020 proposes to update the methods of cost recovery available to the service, change the method of apportionment, and provide definitions upon which to base service apportionment criteria.

Definitions

The proposed amendment introduces the following definitions into the bylaw.

Conventional Transit means the portion of West Kootenay Transit System characterized by fixed route regularly scheduled service to the general public.

Conventional Opportunity means the population within 400m of a bus stop multiplied by the number of times a bus stops at that location on an annual basis.

Conventional Mileage means the cumulative annual kilometers required to provide Conventional Transit service.

48


Custom Transit means the portion of the West Kootenay Transit system characterized by on-demand door-to-door services to registered users who require assistance with medically diagnosed barriers to mobility.

Custom Population means the population within the service participants Custom Transit service area as defined by the most recent census or, where a proxy is required, by multiplying the number of addresses within the service area by 2.1.

Methods of Cost Recovery

Section 3 of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw No. 1359 allows for service cost recovery through a requisition based on the assessed value of land and improvements. While a significant portion of the service is funded through requisition, the service also relies on other income streams to achieve cost recovery

Figure 5. Service Cost Recovery Methods

Sources of revenue include fare products and cash taken at the till box. Administrative fees are fees charged to BC Transit for services provided by local government. Local Government Taxation is based on the assessed value of land and improvements within the transit service area. The BC Transit Grant is the funding provided by BC Transit, as required by the Transit Act, to offset the cost of the provision of transit services in a local government transit service area.

In accordance with the Local Government Act the Regional District may recover the costs of its services by one or more of the following:

(a) property value taxes imposed in accordance with Division 3 [Requisition and Tax Collection];

(b) parcel taxes imposed in accordance with Division 3;

(c) fees and charges imposed under section 397 [imposition of fees and charges];

(d) revenues raised by other means authorized under this or another Act;

10%2%

57%

31%

Service Cost Recovery

Revenue Admin Fees LG Taxation BCT Grant

49


(e) revenues received by way of agreement, enterprise, gift, grant or otherwise.

The proposed amendment updates the methods of cost recovery available to the service by including all options available within the Local Government Act. This ensures the current means of cost recovery for the service are in alignment with the bylaw.

Method Of Apportionment

Section 5 of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw No. 1359, 1999 as amended apportions the cost of the service among participants as follows

City of Castlegar 88%

Portion of Area I 4%

Portion of Area J 8%

This apportionment is based on service levels in 2004. Staff recommend updating the apportionments to reflect current service levels and to change the method of apportionment to a criteria based method that would allow for regular updates to apportioned amounts based on Board approved changes to service levels.

The West Kootenay Transit Future Service Plan recommends considerable service expansion within the City of Castlegar and a more limited expansion within defined portions of Electoral Areas I and J. These expansions will be rolled out over a 5-8 year period based on concurrence from service participants. In order maintain to a relationship between cost and service levels where cost is responsive to service level as opposed to service levels being dictated by cost the bylaw should be structured in a way that allows for apportionment to be responsive to service levels.

The Local Government Act allows considerable discretion in the means of apportionment for a service. Part 11 Division 1 Sections 378 to 380 speaks to costs, recovery, and requisition in relation to this bylaw. A method of cost recovery must be stated within the bylaw. Cost recovery refers to the total cost of providing the service including the administration of the service. If the service includes a parcel tax or property value tax a means of apportionment for the share of service costs recovered through taxation must be stated. The Local Government act does not require a stated percentage of the requisition be assigned to each participants. Importantly, a stated percentage with no methodology associated with it is not a means or a method.

The City of Castlegar and Portions of Electoral Areas I and J Transit Service Amendment Bylaw No. 2708 proposes the use of a criteria based apportionment to ensure service costs are responsive to service levels. The proposed apportionment is based on the following criteria;

1. 42.5% of the cost of the service would be based on the participants Conventional Opportunity. 2. 42.5% of the cost of the service would be based on the participants Conventional Mileage. 3. 15% of the cost of the service would be based on the participants Custom Population within the

transit service area.

50


Percentage amounts assigned to each criteria are based on the overall cost of transit services being split 85% for Conventional Transit services and 15% for Custom Transit services.

Method of Approval

Per s. 349 (1) and (2) of the LGA, an establishing bylaw can be amended either in accordance with the requirements applicable to the adoption of the bylaw or with the consent of 2/3 of the service’s participants at the option of the board unless otherwise directed by the Local Government Inspector.

c. Environmental Considerations:

None.

d. Social Considerations:

None.

e. Economic Considerations:

None.

f. Communication Considerations:

None.

g. Staffing/Departmental Workplan Considerations:

The West Kootenay Transit Future Service Plan is the 5 to 8 year planning document for service level changes within the RDCK portion of the West Kootenay Transit System. Implementation of those changes will require a staged approach that will see incremental change in services and costs over time. A criteria based approach to transit service funding allows the apportionment of costs to change with service levels. The only alternative to this approach requires that staff prepare annual amendments to the service establishment bylaw to change the annual apportionment by fixed amounts. Consideration should be given to the fact that there are 4 different transit requisition services that would require amending annually for the next 5 to 8 years.

h. Board Strategic Plan/Priorities Considerations:

1. To Excel in Governance and Service Delivery Updating the means of cost recovery, updating the current apportionment, and updating the means of apportionment for the service will all result in an improved upon and more efficient service that is response to the direction given through the Board.

2. Fiscal Responsibility Region Districts operate under the principle of “user pay user say”. Criteria based apportionment create a direct link between service levels received and apportionment of service costs.

3. Strengthen Relationship with Community Partners West Kootenay Transit is a $6.5 million collaboration between 2 Regional Districts, 12 municipalities, 14 rural electoral areas, BC Transit, the Ministry of Transportation and Infrastructure and the Interior Health Authority that will provide over 1 million rides to residents of the region in 2021.

4. Climate Adaption and GhG Mitigation

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Adopting a criteria based apportionment is the first step in the implementation of the West Kootenay Transit Future Service Plan. This plan proposes substantive improvements to regional transit ensuring the systematic removal of barriers to public transit and continuing growth of transit ridership.

SECTION 4: OPTIONS & PROS / CONS

Option 1.

The Board may resolve that that reading of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be rescinded; and that the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be read a third time, as amended.

Pros

Allows the service to continue cost recovery in the current fashion

Adopts a criteria based apportionment that would resolve inequities in the current percentage based apportionment

Adopts a criteria based apportionment that allows requisition amounts to be linked directly to the service levels proposed in the West Kootenay Transit Future Service Plan. This provides a greater degree of certainty in the budgetary process and negates the need for annual bylaw amendments to update apportionment percentages.

Cons

Option 2.

That the Board direct staff to take no further action on the matter.

Pros

None

Cons

Current problems regarding the means of cost recovery and the apportionment of costs remain unresolved.

The implementation of the West Kootenay Transit Future Service Plan requires a method to associate service levels and costs before it can proceed.

SECTION 5: RECOMMENDATION(S)

1. That THIRD reading of the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be RESCINDED

2. That the City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Amendment Bylaw No. 2708, 2020 be read a THIRD time, as amended.

52


Respectfully submitted, Tom Dool, Research Analyst

CONCURRENCE Initials:

Chief Administrative Officer Approved by Stuart Horn Corporate Officer Approved by Mike Morrison

ATTACHMENTS: Attachment A –Castlegar & Portions of I & J Transit Service Amendment Bylaw 2708, 2020 (New)Attachment B –Castlegar & Portions of I&J Transit Service Amendment Bylaw 2708, 2020 (Old) Attachment C - Bylaw 1359-Castlegar-IJ_Transit SEB

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file://///Files/RDCK/08/3200/10/3200-10-RDC%20%20Regional%20District%20of%20Central%20Kootenay/2708-AMD-1359_CAS_and_DefI,J_Transit/2708-AMD-1359-SEB-CAS_and_DEF_IJ_Transit%20(Updated).docx

file://///Files/RDCK/08/3200/10/3200-10-RDC%20%20Regional%20District%20of%20Central%20Kootenay/2708-AMD-1359_CAS_and_DefI,J_Transit/2708-AMD-1359-SEB-CAS_and_DEF_IJ_Transit%20(Rescind).docx

file://///Files/RDCK/08/3200/20/3200-20-RDC%20%20Regional%20District%20of%20Central%20Kootenay/1359-Castlegar-IJ_Transit.pdf


Bylaw No. 2708

A Bylaw to amend Bylaw No. 1359, being the “The City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw”, by changing the methods of cost recovery and

changing the method of apportioning the cost of the transit services.

WHEREAS the Board of the Regional District of Central Kootenay established a service for the purpose of providing public transit by adopting City of Castlegar and Portions of Electoral Areas I and J Transit Local Service Area Establishment Bylaw No. 1359, 1999, as amended;

AND WHEREAS the Board of the Regional District of Central Kootenay deems it expedient to further amend Bylaw No 1359 to specify additional means of cost recovery and change the method of the apportionment of the cost of the services;

AND WHEREAS pursuant to the Local Government Act, consent has been received on behalf of the electoral participating areas to amend Bylaw No. 1359.

NOW THEREFORE the Board of the Regional District of Central Kootenay, in open meeting assembled, HEREBY ENACTS as follows:

COST RECOVERY

1 Section 3 is deleted in its entirety and the following substituted therefore:

Pursuant of the Local Government Act, the annual cost of providing the service shall be recovered by one or more of the following:

(a) Property value taxes(b) fees and charges;(c) revenues raised by other means; or(d) revenues received by way of the agreement, enterprise, gift, grant, or otherwise.

APPORTIONMENT


The annual cost of providing the service shall be apportioned amoung the participating areas on the basis of Conventional Opportunity (42.5%), Conventional Mileage (42.5%), and Custom Population (15%).

DEFINITIONS

3 Section 6 is added and the following included therefore:

Attachment A

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Conventional Transit means the portion of West Kootenay Transit System characterized by fixed route regularly scheduled service to the general public. Conventional Opportunity means the population within 400m of a bus stop multiplied by the number of times a Conventional Transit bus stops at that location on an annual basis. Conventional Mileage means the cumulative annual kilometers required to provide Conventional Transit service. Custom Transit means the portion of the West Kootenay Transit system characterized by on-demand door-to-door services to registered users who require assistance with medically diagnosed barriers to mobility. Custom Population means the population within the service participants Custom Transit service area as defined by the most recent census or, where a proxy is required, by multiplying the number of addresses within the service area by 2.1.

CITATION 4 This Bylaw may be cited as “The City of Castlegar and Portions of Electoral Areas I and J Transit

Service Amendment Bylaw No. 2708, 2020.” READ A FIRST TIME this 20th day of February, 2020. READ A SECOND TIME this 20th day of February, 2020. READ A THIRD TIME this 20th day of February, 2020. THIRD READING RESCINDED 23rd day of September, 2021. REREAD A THIRD TIME this 23rd day of September, 2021. I hereby certify that this is a true and correct copy of the “The City of Castlegar and Portions of Electoral Areas I and J Transit Service Amendment Bylaw No. 2708, 2021.” as read a third time by the Regional District of Central Kootenay Board on the 17th day of June, 2021. Mike Morrison, Corporate Officer APPROVED by the Inspector of Municipalities on the day of , 2021. ASSENT RECEIVED as per the Local Government Act – Consent on behalf of electoral participating area.

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ADOPTED this day of , 2021. Aimee Watson, Board Chair Mike Morrison, Corporate Officer

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Attachment B

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BYLAW NO. 1359

A Bylaw to convert the "Castle gar and Portions of Electoral Areas I and J Transit Function" to a local service within the City ofCastlegar and Portions of Electoral Areas I and J.

WHEREAS under Section 775 of the Municipal Act, a regional district exercising a power to provide a service other than a general service, shall adopt a bylaw respecting that service which:

(a) meets the requirements of Section 806 for an establishing bylaw, and

(b) is adopted in accordance with the requirements of Section 813 as if it were abylaw amending an establishing bylaw;

AND WHEREAS the Regional Board of the Regional District of Central Kootenay was granted, by way of supplementary Letters Patent dated June 30, 1982, the function of"Urban Transit" and established by adoption of Bylaw 624 the service area for the Castlegar and Portions of Electoral Areas I and J Transit Function;

AND WHEREAS the Regional Board of the Regional District of Central Kootenay wishes to convert the aforesaid "Castlegar and Portions of Electoral Areas I and J Transit Function" to a local service;

NOW THEREFORE THE REGIONAL BOARD OF THE REGIONAL DISTRICT OF CENTRAL KOOTENA YIN OPEN MEETING ASSEMBLED, ENACTS AS FOLLOWS:

I. The "Castlegar and Portions of Electoral Areas I and J Transit Function" as establishedby way of supplementary Letters Patent dated June 30, 1982 and adoption of Bylaw 624is hereby established as a local service with the Regional Board authorized to provideUrban Transit to the City ofCastlegar and Portions of Electoral Areas I and J.

2. The boundaries of the local service area as established above shall include the City ofCastlegar and Portions of Electoral Areas I and J shown outlined on the plans attached asSchedules "B", "C-1 ", "C-2" and "C-3" to this Bylaw which shall be the participatingareas for the local service and shall be known as the "City of Castlegar and Portions of

Electoral Areas I and J Urban Transit Local Service Area".

3. The cost of providing the local service established under Section 1 shall be recovered byrequisition of money to be collected by a property value tax on land and improvements.

4. The maximum amount to be requisitioned annually for the service shall be Ninety-TwoThousand, Five Hundred ($92,500.00) Dollars.

5. The cost of providing the service shall be apportioned among the participating areas asfollows:

City of Castlegar Portion of Electoral Area J Portion of Electoral Area I

$70,000. 15,000.

7 500.

$92,500.

Attachment C

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NELSON & DISTRICT RECREATION COMMISSION NO. 5 OPEN MEETING MINUTES

9:07 a.m. – 10:19 a.m. August 25, 2021 Held by remote meeting due to Novel Coronavirus 2019 (COVID-19) COMMISSION MEMBERS Commissioner Page City of Nelson – Chair Commissioner Logtenberg City of Nelson Commissioner Morrison City of Nelson Commissioner Faust Electoral Area E MEMBERS ABSENT Commissioner Newell Electoral Area F STAFF Stuart J. Horn Chief Administrative Officer – RDCK Joe Chirico General Manager of Community Services – RDCK Marty Benson Manager of Recreation – NDCC Ashley Chadwick Administrative Assistant – NDCC – Secretary DELEGATION Sarah Gower Nelson Skating Club – Treasurer/Coach Lisa Upper Nelson Minor Hockey Association – President 1. CALL TO ORDER & WELCOME

1.1 CALL TO ORDER

Chair Page called the meeting to order at 9:07 a.m.

1.2 TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENT We acknowledge and respect the Indigenous peoples within whose traditional lands we are meeting today.

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Minutes – August 25, 2021 RDCK – Nelson & District Recreation Commission

1.3 ADOPTION OF AGENDA MOVED and seconded, AND Resolved that:

The agenda for the August 25, 2021 Nelson & District Recreation Commission meeting be adopted as circulated.

Carried

1.4 RECEIPT OF MINUTES

The July 28, 2021 Nelson & District Recreation Commission minutes, have been received.

2. DELEGATE

2.1 NELSON SKATING CLUB

Sarah Gower from the Nelson Skating Club presented to Commission on challenges the club has experienced during the COVID-19 pandemic as well as the club’s current status, future prospects and challenges.

COMMISSIONER PRESENT: Janice Morrison joined the meeting at 9:20 a.m.

2.2 NELSON MINOR HOCKEY ASSOCIATION

Lisa Upper from Nelson Minor Hockey Association presented to Commission on their mission for youth and volunteers in the community as well as the challenges they have been facing during the COVID-19 pandemic.

3. OLD BUSINESS

3.1 SERVICE REVIEW: NELSON & DISTRICT MASTER PLAN & TASK FORCE HISTORICAL REVIEW & UPDATE REFFERED To October 27, 2021 meeting (Updates to Facility Table) REFERRED from July 28, 2021 meeting

The Commission report dated February 17, 2021 from Joe Chirico, General Manager of Community Services, re: Service Review: Nelson & District Master Plan & Task Force Historical Review & Update, was received at the February 24, 2021 meeting. Joe Chiro led Commission through the report and attachments. Commission requested that Attachment C – Nelson & Area Recreation Facilities Table and be updated as follows:

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Direction to Staff: That staff email Commissioners asking them to review the revised Nelson & Area Recreation Facilities Table (Attachment C of the Service Review: Nelson & District Master Plan & Task Force Historical Review & Update report dated February 17, 2021) presented at the April 28, 2021 Commission meeting and that feedback is provided to staff on any additions or subtractions that should be made to the table.

Direction to Staff: That staff include a footnote in the Nelson & Area Recreation Facilities Table (Attachment C of the Service Review: Nelson & District Master Plan & Task Force Historical Review & Update report dated February 17, 2021) that notes the selection criteria used for the facilities/parks/trails included in the table.

The updated Attachment C – Nelson & Area Recreation Facilities Table from the Commission report dated February 17, 2021 from Joe Chirico, General Manager of Community Services, re: Service Review: Nelson & District Master Plan & Task Force Historical Review & Update, has been received.

4. STAFF REPORTS

4.1 NDCC UPDATE

The Commission Report dated August 11, 2021 from Marty Benson, NDCC Manager of Recreation, re: NDCC Update, has been received. Marty Benson provided updates on the implementation of the following COVID-19 health & safety measures and how they relate to the operation, budgeting, programming and planning at the Nelson & District Community Complex:

• Thursday August 19, 2021 Regional District of Central Kootenay Board resolutions: 632/21 That the Regional District of Central Kootenay Board require that masks be worn by staff and the public, effective August 20, 2021 when inside the common areas of any RDCK facility, unless they are actively participating in a Recreational Activity as directed by the RDCK.

636/21 That the Board direct staff to put in place the Ministry of Health guidelines that were implemented in the Central Okanagan on August 13, 2021 in all RDCK Recreation Facilities effective August 23, 2021.

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• Friday August 20, 2021 Order of the Medical Health Officer for Interior Health Authority: Gatherings and Events COVID-19 Order for Interior Health Authority

• Monday August 23, 2021 Provincial Health Order: Proof of vaccination will be required to access some events, services and businesses starting September 13, 2021. This includes but is not limited to:

o Gyms, pools and recreation facilities o Indoor organized group recreational classes o Indoor high intensity group exercise o Sporting events

• Tuesday August 24, 2021

Provincial Health Order: Masks required in most indoor settings as of August 25, 2021.

5. PUBLIC TIME

The Chair will call for questions from the public at 10:01 a.m. Comments were received on:

• Responsibility of COVID-19 contact tracing for user groups

6. NEXT MEETING The next Nelson & District Recreation Commission meeting is scheduled for October 27, 2021 at 9 a.m.

7. ADJOURNMENT

MOVED and seconded, AND Resolved That:

The Nelson & District Recreation Commission meeting be adjourned at 10:19 a.m.

Carried

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THE FOLLOWING ITEMS ARE PROVIDED FOR CONVENIENCE ONLY AND WILL BE CONSIDERED AT ITS APPROPRIATE MEETING AS STATED.

Future Nelson & District Recreation Meetings

1. SERVICE REVIEW: NELSON & DISTRICT MASTER PLAN & TASK FORCE HISTORICAL REVIEW &UPDATE –REFERRED to October 27, 2021 meeting

Approved by Keith Page

Chair, Rec. Comm. 5August 31, 2021

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Area A Economic Development Commission OPEN MEETING MINUTES

4:00 p.m. MST September 1, 2021 Remote Meeting COMMISSION MEMBERS Commissioner Medhurst Crawford Bay Commissioner MacMahon Kootenay Bay Commissioner Rokeby-Thomas Kootenay Bay Director Jackman Area A STAFF Annette Steed Recording Secretary MEMBERS ABSENT Commissioner Rokeby-Thomas Kootenay Bay 1. CALL TO ORDER

Director Jackman called the meeting to order at 4:12 p.m. 2. ELECTION OF CHAIR

CALL FOR NOMINATIONS (3 Times) Commissioner Medhurst Accepted nomination. DECLARATION OF ELECTED OR ACCLAIMED CHAIR Director Jackman ratifies the appointed Commissioner Medhurst as Chair of the Area A Economic Development Commission for September - December 2021. Commissioner Medhurst took over as Chair of the Area A Economic Development Commission meeting.

3. ADOPTION OF AGENDA MOVED and seconded, AND Resolved:

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Minutes – September 1,, 2021 RDCK – Area A Economic Development Commission

The Agenda for the September 1, 2021 Area A Economic Development Commission meeting, be adopted as circulated. Carried

4. RECEIPT OF MINUTES

The June 2, 2021 Area A Economic Development Commission minutes, have been received.

5. OLD BUSINESS

4.1 Geothermal Energy Project Commissioner Macmahon will provide a verbal update.

The request for funding of a GIS student through South Kootenay Lake Community Services Society (SKLCSS) was presented at the June 15th RDCK Sustainability Commission meeting. This request was well received and supported by the commission receiving funding approval ($10,050). Mr. MacMahon did job postings for a 'GIS Student Researcher' at Southern Alberta Institute of Technology (SAIT), Northern Alberta Institute of Technology (NAIT), Mount Royal University, University of British Columbia (UBC) and British Columbia Institute of Technology (BCIT), eventually connecting with one of the instructors at Selkirk College. One application was received from a SAIT student however by the time it came in, conversations were well underway with Selkirk. In addition to helping place a student, Selkirk were also able to attract MITACS (The Mathematics of Information Technology and Complex Systems) funding on a dollar matching basis, matching the salary portion of the project ($7,500). A 4th year student has been identified and would like to use this project toward his (Bachelor of Science) BS GIS Thesis. A colleague of the Selkirk instructor who has a geological background will help by providing a list of key GIS data sources so that the student can hit the ground running. The official start date will be September 13th, 2021. Final budget, contract and administrative matters are now being finalized.

4.2 Kootenay Lake Chamber of Commerce Update The Commission has requested updates from the Kootenay Lake Chamber of Commerce

regarding the funding provided for the eastshore.life website.

The Commission has not received this information in a few months. Chair Medhurst will make sure to contact the Kootenay Lake Chamber of Commerce for an update.

6. NEW BUSINESS 6.1 EAP Information

Reports from Factor 5; EAP Agenda, Accelerating Growth – Kootenay Agri-Food Strategy; Creston Valley Kootenay Lake (CVKL) BR+E (Business Renaissance Expansion), and CVKL Wayfinding Strategy; have been provided for information to the Commission. Discussion to be held around what work the Commission would like the EAP do accomplish on their behalf.

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Minutes – September 1,, 2021 RDCK – Area A Economic Development Commission

Factor Five still has the contracts for the area. Suggestion of encouraging them to look into signage and wayfinding in the area. What signs we have and how effectively placed they are. Also, there was discussion around the Food Hub and how to advertise it and encourage local growers to reach out to them as a distributer.

7. PUBLIC TIME The Chair will call for questions from the public. No Members of the public present.

8. NEXT MEETING The next Area A Economic Development Commission meeting is scheduled for October 6, 2021 at 4:00 p.m.

9. ADJOURNMENT

MOVED and seconded, AND Resolved:

That the Area A Economic Development Commission meeting be adjourned at 4:49 p.m.

Carried

__Approved via email by: __ G. Medhurst (Chair)

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1

Regional District of Central Kootenay CRESTON VALLEY SERVICES COMMITTEE

Open Meeting Minutes

Thursday, September 2, 2021

9:00 am RDCK Remote Meeting

The meeting is held remotely due to COVID-19

COMMITTEE MEMBERS PRESENT

Director Jen Comer Town of Creston Director G. Jackman Electoral Area A Director T. Wall Electoral Area B Director A. Casemore Electoral Area C STAFF PRESENT

S. Horn Chief Administrative Officer J. Chirico General Manager of Community Services Craig Stanley Manager of Recreation - Creston and District

Community Complex A. Steed Recording Secretary

1. CALL TO ORDER Chair Casemore called the meeting to order at 9:02 a.m.

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2

2. ADOPTION OF AGENDA Moved and seconded, And resolved that:

The agenda for the Sept 2, 2021 Creston Valley Services Committee meeting be adopted as circulated.

Carried

3. RECEIPT OF MINUTES The July 8, 2021 Creston Valley Services Committee minutes, have been received.

4. NEW BUSINESS

4.1 Creston and District Community Complex Update Craig Stanley, Manager of Recreation, provided a verbal update from the Rec Center.

Ongoing upgrades are on schedule to be complete by the end of September. Reservations are staying at a steady level. Staff are constantly adapting and changing with the different orders coming from the Provincial Health Office. The impact to services will reflect on the financial plan at the end of Q4.

4.2 Reconnect Conference The Funding Request dated August 23, 2021, from Laverne Booth, Community Connections (South Kootenay Lake Community Service Society SKLCSS) re: Reconnection Conference, has been received for discussion.

Laverne Booth provided a verbal overview of the conference and her request for funding. Suggestion that the request should to go individual Directors for discretionary or community development grants.

5. PUBLIC TIME The Chair will call for questions from the public and members of the media.

No comments from the public at this time.

6. NEXT MEETING The next Creston Valley Services Committee meeting is scheduled for October 7, 2021 at 9:00 a.m.

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3

7. ADJOURNMENTMoved and seconded,And resolved that:

The Creston Valley Services Committee meeting be adjourned at 9:45a.m.

Carried

______Approved by:_______

Adam Casemore, Chair

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Rosebery Parklands and Trails Commission OPEN MEETING MINUTES

7:00 p.m. Thursday, September 2, 2021 Webex Toll Free Number: 1.844.426.4405 Access Code: 95 314 171 COMMISSION MEMBERS Commissioner R. Allin (Chair) New Denver Commissioner G. Wagner New Denver Commissioner M. Koolen Slocan Commissioner S. Johnson Rosebery Parklands Society Rep. Commissioner H. Hastings Silverton Director Popoff Electoral Area H (NON-VOTING MEMBER) MEMBERS ABSENT Commissioner R. Reitmeier Area H Commissioner P. Schwartz Area H Commissioner G. McRae Area H Commissioner S. Kipkie Area H Director Main Village of Silverton (NON-VOTING MEMBER) Director Fyke Village of New Denver (NON-VOTING MEMBER) Director Lunn Village of Slocan (NON-VOTING MEMBER) STAFF Cary Gaynor Regional Parks Manager Jeff Phillips Regional Parks Operations Supervisor Sabrina Carmichael Administrative Coordinator (Recording Secretary)

5 out of 9 voting members of the Commission were in attendance – Quorum was met. 1. CALL TO ORDER

Chair Allin called the meeting to order at 7:13 p.m. 2. ADOPTION OF AGENDA

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Minutes – September 2, 2021 RDCK – Rosebery Parklands and Trails Commission


The Agenda for the September 2, 2021 Rosebery Parklands and Trails Commission meeting be adopted with the inclusion of Agenda Item 5.3.1 2022 Budget Committee before circulation.

Carried 3. RECEIPT OF MINUTES

The June 10, 2021 Rosebery Parklands and Trails Commission minutes, have been received.

4. DELEGATE There were no delegates scheduled for this meeting.

5. STAFF REPORTS

5.1 Galena Trail & Rosebery Parklands Operations Update Jeff Phillips, Parks and Trails Supervisor provided the Commission with a verbal update in regards to the Galena Trail and Rosebery Parklands operations including, finished fencing at Bigelow Bay Regional Park and the concrete barricades have been removed, DFA work at Three Forks trail head that was affected by 2020 freshet, Rob completed repairs on the outhouse at Rosebery Parklands and did some work keeping the Galena Trail clear. Seasonal Parks Staff are concentrating on Rosebery and Galena next week well into October, will concentrate on drainage improvements near cable car, wildfire mitigation, tree falling and arch replacement, working with contractor on outhouse at Rosebery Parklands, bought design off designer ready to tender to complete, and finally some benches to put in at Rosebery along with some culvert work.

5.2 Galena Trail Project Update

Cary Gaynor, Regional Parks Manager will provide the Commission with a verbal update in regards to the Galena Trail Cable Car Project including, the RFP is now up on the RDCK website and BC Bid, submissions received until October 7, 2021 and will go to Board in October for award, and hopefully some work can be done in October with final completion date by July 1, 2022.

STAFF DIRECTION Advertisement to go into the paper for the Galena Trail Project once we award tender in October along with a Media Release.

5.3 Financial Reports

Jeff Phillips, Parks and Trails Supervisor provided the Commission with a verbal update in regards to the July 2021 Financial Report including, unchanged for the most part, a couple of journal entries required to fix some errors and had to pump outhouse at Bigelow Bay twice this year.

STAFF DIRECTION Bree to start adding Bigelow Bay Regional Park Service Statements to the Financial Reports for all future meetings. 5.3.1 2022 Budget Committee

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Minutes – September 2, 2021 RDCK – Rosebery Parklands and Trails Commission

Commission discussed a volunteer committee working on the budget for 2022 consisting of Chair Allin, Commissioner Koolen and Commissioner Hastings along with Jeff Phillips, with Commissioners to contact Jeff Phillips to arrange. Chair Allin to canvass commissioners for input into the 2022 workplan.

5.4 Donations Box Process Update Jeff Phillips, Parks and Trails Supervisor provided the Commission with a verbal update in

regards to the Donations Box Process including, Rob has the key and was able to give us the contents of the donation box for deposit last week, further thought and discussion required around process and possibility of a night deposit.

6. NEW BUSINESS

There are no New Business items for this Commission meeting.

7. PUBLIC TIME No members of the public in attendance.

8. NEXT MEETING

The next Rosebery Parklands and Trails Commission meeting is scheduled for November 4, 2021 at 7:00 p.m.

9. ADJOURNMENT


The Rosebery Parklands and Trails Commission meeting be adjourned at 7:50 p.m.

Carried

Digitally Approved via Email Richard Allin, Chair

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Minutes – September 2, 2021 RDCK – Rosebery Parklands and Trails Commission RECOMMENDATION(S) TO THE BOARD OF DIRECTORS

1. Nil.


Future Rosebery Parklands & Trails Commission Meetings

1. Advertisement to go into the paper for the Galena Trail Project once we award tender in October along with a Media Release.

2. Bree to start adding Bigelow Bay Regional Park Service Statements to the Financial Reports for all future meetings.

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Kaslo and Area D Economic Development Commission S109

OPEN MEETING MINUTES

Page 1 Minutes – September 13, 2021 RDCK – Kaslo & Area D Economic Development Commission S109

1:00pm Monday, September 13, 2021 Village of Kaslo Council Chambers COMMISSION MEMBERS Commissioner Hewat Village of Kaslo Commissioner Watson Area D Commissioner Gazzard Area D Commissioner Lang Village of Kaslo Commissioner Brown Area D Commissioner Davie Area D Commissioner Johnson Area D MEMBERS ABSENT Commissioner Taylor Village of Kaslo STAFF Stuart Horn CAO, RDCK Ian Dunlop CAO, Village of Kaslo Catherine Allaway CO, Village of Kaslo GUESTS Eric Burton Factor 5 Sarah Sinclair Factor 5 Pat Desmeules Kaslo & Area Chamber of Commerce Richard Toperczer Ministry of Forests, Lands and Natural Resource Operations Valerie Cowan Lardeau Valley Opportunity Links Society 1. CALL TO ORDER

The Chair called the meeting to order at 1:00 pm.

2. LATE ITEMS Nil

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Minutes – September 13, 2021 RDCK – Kaslo & Area D Economic Development Commission S109

3. ADOPTION OF AGENDA

Mayor Hewat asked if item 8.2. could be moved to the top of the agenda so it could be dealt with quickly before the delegation. MOVED and seconded, AND Resolved: The Agenda for the September 13, 2021, Kaslo & Area D Economic Development Commission S109 meeting, be adopted with an amendment to move item 8.2. ahead of the delegation. Carried

4. RECEIPT OF MINUTES The July 12, 2021, Kaslo & Area D Economic Development Commission S109 minutes, have been received. Director Watson joined the meeting at 1:10 pm.

8. NEW BUSINESS 2. Village of Kaslo – Request for a Letter of Support

Columbia Basin Trust Outdoor Revitalization Planning Grant application for Vimy Park improvements.


That Kaslo & Area D Economic Development Commission S109 provide a letter of support to the Village of Kaslo for their Columbia Basin Trust Outdoor Revitalization Planning Grant application for Vimy Park improvements.

5. DELEGATE Eric Burton, Sarah Sinclair – Factor 5 1. Overall project update from Factor 5 including:

a. Has the work been contracted out for the other pieces and if so, what is the layout of those? – No report

b. Where are we at with the grant deliverables? Eric Burton gave a presentation on Phase 1: Community Capacity Building.

2. Media release letting the public know what the work is, who is doing it and what the goals are. – No report.

3. An update on the application to Columbia Basin Trust for project management? – The Columbia Basin Trust grant has not been submitted.

Commissioner Lang asked what groups are being contacted, expressed concern that restaurants are closing and what could be done to support them. Pat Desmeules requested the opportunity to speak to the question.

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MOVED and seconded, AND Resolved: That Pat Desmeules be given freedom of the floor. Pat Desmeules provided a report to the Kaslo and Area Chamber of Commerce looking for solutions to the restaurant problem – considering advertising, Community Futures invite for Rural & Northern Immigration Pilot Project and working with Selkirk College on a culinary training program. Director Watson felt the issues are lack of housing, and restaurants struggling with health order requirements. Mayor Hewat questioned Factor 5 on the services and administrative support they intend to provide the Kaslo & Area D Economic Development Commission, and that the composition of the commission can only be changed by bylaw. Commissioner Johnson commented that communication is a problem as there is no official support for businesses on social media. Director Watson noted that Kaslo & Area D Economic Development Commission communications go through the Board, so Chamber may be better way to communicate directly. Eric Burton suggested a labour market study. Commissioner Gazzard asked if funding is available for training and business support. Director Watson cautioned that would duplicate the Columbia Basin Trust Basin Business Advisors program. Commissioner Brown asked if there are any actionable items out of the consultations with businesses. Factor 5 will focus on supply-chain development.

6. STAFF REPORTS Nil

7. BUSINESS ARISING Nil

8. NEW BUSINESS 1. Discussion of possible priorities not covered under the current Community Economic Recovery

Infrastructure Program grant.

Mayor Hewat asked if employee attraction is something Factor 5 can look at and what actions the Kaslo & Area D Economic Development Commission could take.

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Factor 5 will bring options to next meeting for: 1. Labour market shortage for restaurants 2. Engagement of community partners 3. Capacity building for community organizations

9. PUBLIC TIME The Chair called for questions from the public at 2:05p.m. Richard Toperczer suggested that the Community Economic Recovery Infrastructure Program grant could be pivoted to look at other priorities such as local labour market.

10. NEXT MEETING The next for the Kaslo & Area D Economic Development Commission S109 meeting is scheduled for October 18, 2021 at 1:00pm.

11. ADJOURNMENT


The September 13th, 2021 meeting be adjourned at 2:11p.m.

Carried

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Recreation Commission No. 9 OPEN MEETING MINUTES

2:00 pm MST September 7, 2021 Remote Meeting

COMMISSION MEMBERS Commissioner Gundlach Crawford Bay Commissioner Rabb Boswell Director Jackman Area A

MEMBERS ABSENT Commissioner Lazarchuk Riondel

STAFF Lindsay MacPhee Recording Secretary

1. CALL TO ORDERChair Gundlach will call the meeting to order at 2:10 p.m.

2. ADOPTION OF AGENDAMOVED and seconded,AND Resolved:

The Agenda for the September 7, 2021 Recreation Commission No. 9 meeting, be adopted ascirculated.

Carried

3. RECEIPT OF MINUTESThe May 4, 2021 Recreation Commission No. 9 minutes, have been received.

4. OLD BUSINESS

4.1 Bylaw UpdateThe Commission reviewed the suggested terms of the updated Bylaw 2678.


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Minutes – September 7, 2021 RDCK – Recreation Commission No. 9

That Recreation Commission No. 9 support the Board adopting Recreation Commission No. 9 Bylaw No. 2678, 2021.

Carried

5. NEW BUSINESS5.1 Service Report

The Recreation Commission No.9 Service Reports for May, June and July 2021 have been received.

5.2 Grant Applications The Commission has reviewed applications for Fall/Winter 2021 Grants.

Moved and seconded, AND Resolved that it be recommended to the Board:

That the Board approve the payment of the following grants from the Recreation Commission No.9 – Area A Service S232, 2021 budget:

- Crawford Bay & District Hall & Parks Society $6200.00 - South Kootenay Lake Community Service Society $900.00 - Grey Creek Hall Society $2000.00 - Many Bays Community Band $300.00 - East Shore Transportation Society $1000.00

Carried

6. PUBLIC TIMENo public.

7. NEXT MEETINGThe next Recreation Commission No. 9 meetings will be determined by the Commission.

STAFF DIRECTION Annette will take a Doodle poll to schedule three meeting dates for spring 2022 similar to the spring 2021 dates.

8. ADJOURNMENTMOVED and seconded,AND Resolved:

The Recreation Commission No. 9 meeting be adjourned at 2:55pm.Carried

Gabriela Gundlach, Chair

Digitally Approved via Email

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Minutes – September 7, 2021 RDCK – Recreation Commission No. 9 RECOMMENDATION(S) TO THE BOARD OF DIRECTORS

1. That Recreation Commission No. 9 support the Board adopting Recreation Commission No. 9 Bylaw No. 2678, 2021.

2. That the Board approve the payment of the following grants from the Recreation Commission No.9 – Area A Service S232, 2021 budget: Crawford Bay & District Hall & Parks Society $6200.00 South Kootenay Lake Community Service Society $900.00 Grey Creek Hall Society $2000.00 Many Bays Community Band $300.00 East Shore Transportation Society $1000.00


Future Recreation Commission No. 9 Meetings

1. Nil.

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1

Lindsay MacPhee

From: Gabriela Gundlach <[email protected]>Sent: Wednesday, September 8, 2021 3:42 PMTo: Lindsay MacPheeSubject: RE: MINUTES: Rec9 for review

CAUTION This email originated from outside the organization. Please proceed only if you trust the sender.

Hi Lindsay – everything looks good. Please, consider this my approval. Thanks – Gabriela Gundlach

From: Lindsay MacPhee [mailto:[email protected]] Sent: Wednesday, September 8, 2021 1:03 PM To: '[email protected]' <[email protected]> Subject: MINUTES: Rec9 for review Hello Gabriela, I have the minutes from yesterdays meeting for your review and approval. Enjoy your day!

Lindsay MacPhee | Administrative Assistant - Riondel Commission of Management Regional District of Central Kootenay Phone: 250.225.3262 Follow us on Facebook

rdck.ca

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Area Rec #9 September 2021

Rec #9 funds available 13,795.00$ This section below is used by the secretary

Applicant Purpose The

application is

through an

organization

not an

individual

It is

recreational

in nature

since there

are other

grants

available for

economic

development

Evaluation

Criteria

Positive

Program

Expands/

creates/or

continues to

support

ongoing

recreational

activities

Budget is

well

researched,

documented

and

balanced

Open to

broad

segment of

the

population

Funds used

to cover

listed

overhead

costs

Evaluation

Criteria

Negative

Funds

used to

pay

instructor

fees ( Put

negative

number in

column)

Funds

used to

purchase

food( Put

negative

number in

column)

Total

Ind

Total

Rec

#9

Grant

score

Funds

requested

Factor

from

transition

table

below

Funds

Granted

Prior to

Prorating

Funds

available

in Rec #9

budget

and funds

granted

Grant

NumberYes/No Yes/No Points 10 5 5 5 -3 -10

13795

Commissioner

prior to

meeting

input

1

Grey Creek Hall Society Operational

Expenses

0 0 0 0 0 0 0 0 23.8 2000 1 2000 2653

2

South Kootenay Lake - Operational Age

Friendly Gatherings

Operational

0 22.3 1000 0.9 900 1194

3

Crawford Bay District Hall, Park and KB

boat launch

Insurance

0 23.8 6200 1 6200 8224

4 ManyBays Community Band Music 0 24.3 300 1 300 398

5 Eastshore Transportation Society Insurance 0 25 1000 1 1000 1326

Total Total 10500 10400 13795

This section below is used by the secretary

Rec #9 scoring at

meeting Gabriela Simon Vivienne Gary Average

1 Grey Creek Hall Society 25 22 25 23 23.75

2

South Kootenay Lake - Operational Age

Friendly Gatherings 22 25 20 22 22.25

3

Crawford Bay District Hall, Park and KB

boat launch 25 25 23 22 23.75

4 ManyBays Community Band N/A 25 25 23 24.33333333

5 Eastshore Transportation Society 25 25 25 25 25

Transition table Grant score Factor

24 to 25 1

21 to 23 0.9

18 to 20 0.8

14 to 17 0.7

11 to 13 0.6

0 to 10 0

Notes:

The application should have a financial

report , the fiscal year plus 2 months

Grants funds returned if in an excess of $20

Receipts to be provided labour spent

Commissioner fill in score sheet at the

meeting

88


Riondel Commission of Management OPEN MEETING MINUTES

7:00 pm September 7, 2021 Remote Meeting COMMISSION MEMBERS Commissioner Panio (Chair) Riondel Commissioner Wensink Riondel Commissioner Wallace Riondel Commissioner Anderson Riondel Commissioner Wilkinson Riondel Commissioner Cursons Riondel Commissioner Jackman Director – Electoral Area A MEMBERS ABSENT Commissioner Tremblay Riondel STAFF Lindsay MacPhee Administrative Assistant – Recording Secretary 1. CALL TO ORDER Chair Panio called the meeting to order at 7:01 p.m. 2. TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENT We acknowledge and respect the indigenous peoples within whose traditional lands we are

meeting today 3. ADOPTION OF AGENDA MOVED and seconded, AND Resolved:

The Agenda for the September 7, 2021 Riondel Commission of Management meeting, be adopted with inclusion of items 8.3 The Flag, 8.4 Vandalism in the Commission Office, 8.5 Streetlight Budget, 8.6 Office Screen, 8.7 Even & Odd watering.

Carried

89

Minutes – September 7, 2021 RDCK – Riondel Commission of Management 4. RECEIPT OF MINUTES

The August 3, 2021 Riondel Commission of Management minutes, have been received.

5. DELEGATE No Delegate.

6. PUBLIC TIME

Chair Panio called for questions from the public at 7:05 p.m. No public comments. 7. OLD BUSINESS 7.1 Update on Emergency Preparedness Commissioner Wilkinson provided the Commission with a verbal report on the progress of Emergency Preparedness strategies for our community, including that he is waiting for Western

Pacific to provide measurements to water for ramp access to the ferry deck so that progress can be made in potential use of the ferry for emergency. Approval for access to the wharf is being finalized with Teck and will need to be approved through the Lands Department of the B.C. government. Director Jackman will follow up on this.

7.2 Motion to Request Loan to Repair Community Centre Roof

MOVED and seconded, AND Resolved that it be recommended to the Board: That the Board of the Regional District of Central Kootenay authorizes up to $200,000 be borrowed under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the repair and maintenance to the Riondel Community Centre roof, and that the loan be repaid within 5 years, with no rights of renewal; AND FURTHER, the costs be funded from Recreation Facility Area A (Riondel) Service S209, following final approval of the 2022 budget.

Carried

7.3 Report on Community Centre Planning Chair Panio provided the Commission with a verbal report on the progress of Community Centre renovation plans, including that Joe Chirico has outline of the vision for revitalization of the building based on community feedback and Commission discussions. Chair Panio has been reviewing old health & safety reviews of the Community Centre and attached recommendations. He has asked Maintenance Person Howard Sempf to make a list of which recommendations have been implemented and which that have not.

7.4 Report on Current Covid Guidelines

Chair Panio provided the Commission with a verbal report on the recent changes in public health measures related to Covid 19, including that masks are required in the Community Centre and safety plans need to be in place for any groups having activities in the facilities. Information as to how vaccine passport requirements may impact Community Centre activities is not yet available

7.5 Update on Furnace Installation

90

Minutes – September 7, 2021 RDCK – Riondel Commission of Management Chair Panio provided the Commission with a verbal report regarding the progress of the

furnace installation, including that the installation has been reviewed by a mechanical engineer, and that Joe Chirico will ask staff to draw up the contract to install the furnaces, which should be in place in time for the winter.

7.7 Update on Community Centre Janitorial Work

Chair Panio provided the Commission with a verbal update on the progress of the Community Centre janitorial work, including that Jenn McCauley has started work in the Community Centre and will be in communication with user groups to evaluate what their needs are.

7.8 Motion to Request the Board Send a Letter to Ministry of Transportation & Infrastructure

Requesting speed bumps on Eastman Ave. and Fowler St. MOVED and seconded, AND Resolved that it be recommended to the Board: That the Board send a letter to the Ministry of Transportation & Infrastructure regarding speed bump installation on Eastman Ave. and Fowler St.

Defeated

A conversation followed and Commissioner Cursons will reach out through the Kootenay lake Chamber of Commerce to destination marketers to request they include language in advertising and promotions emphasizing the nature of the community and the presence of families and children, and the importance of obeying posted local speed regulation and cautionary signage.

8. NEW BUSINESS 8.1 Commission Support for Youth Activities

Chair Panio provided the Commission with a verbal report on the kinds of support available for the development of activities for youth in the community, including that the auditorium, a ping pong table, and floor hockey equipment are available for use. It is not, however, the Commission’s role to organize activities, and Commissioner Cursons will contact the East Shore Youth Council to determine if there is any interest in running activities in the Community Centre. Commissioner Wallace thanked the Commission for taking a positive approach to the community’s youth.

8.2 Motion to Request the Board send a letter to the Creston RCMP requesting a satellite station

in Riondel for summer 2022 MOVED and seconded AND resolved that it be recommended to the Board: That the Board send a letter to the Creston RCMP requesting a satellite station be set up in the Riondel for summer 2022.

Defeated Commissioner Wilkinson will inquire further into the feasibility of having a satellite RCMP

station in the East Shore area.

91

Minutes – September 7, 2021 RDCK – Riondel Commission of Management 8.3 The Flag

Chair Panio provided the Commission with a verbal report regarding the hanging of the new flag, including an acknowledgement of the help of a FortisBC truck and crew who helped with repairs, and that the flag will remain at half-mast until after the September 30th, National Day for Truth and Reconciliation.

8.4 Vandalism in the Commission Office Chair Panio provided the Commission with a verbal report on recent vandalism at the Community Centre Commission office, including that he has documented the events he witnessed and that clean-up has been done.

8.5 Streetlight Budget Chair Panio provided the Commission with a verbal report regarding the streetlight budget, including that the budget needs to be reviewed as the budget for repairs and maintenance may be insufficient to cover major repairs. Director Jackman will follow up with General Manager of Environmental Services Uli wolf regarding direct Commission contact with FortisBC in regards to repairs, and a problem with the recent ineffective repair of a streetlight.

8.6 Office Screen Chair Panio provided the Commission with a verbal report regarding the screen for the Secretary’s desk as a Covid precaution, including an acknowledgment to Commissioner Anderson for volunteering to build the screen.

8.7 Even & Odd Watering Chair Panio provided the Commission with a verbal report regarding the progress on the request to implement summertime even and odd watering rotation in the community, including that the conversation with RDCK staff continues and there could be some more effort made in the area of public education.

9 PUBLIC TIME

The chair called for public comments at 8:23 p.m. No public comments.

10 CORRESPONDENCE No correspondence.

11 AREA A DIRECTOR’S REPORT

Director Jackman did not have anything urgent to report. 12 FINANCIAL REPORTS

The Chair will provide the Commission with a verbal report on Commission expenses and revenues for June 2021. Have been received.

13 NEXT MEETING The next Riondel Commission of Management meeting is scheduled for October 5, 2021 at 7:00 pm.

14 ADJOURNMENT

92

Minutes – September 7, 2021 RDCK – Riondel Commission of Management


The Riondel Commission of Management meeting be adjourned at 8:29pm.

Carried

Digitally approved via email.

Gerald Panio, Chair

RECOMMENDATION(S) TO THE BOARD OF DIRECTORS

1. That the Board of the Regional District of Central Kootenay authorizes up to $200,000 be borrowed under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the repair and maintenance to the Riondel Community Centre roof, and that the loan be repaid within 5 years, with no rights of renewal; AND FURTHER, the costs be funded from Recreation Facility Area A (Riondel) Service S209, following final approval of the 2022 budget.

STAFF DIRECTION


Future Riondel Commission of Management Meetings

1. Community Centre Planning 2. Update on Emergency Preparedness

93


Recreation Commission No.6 Area H, New Denver & Silverton

OPEN MEETING MINUTES 7:00 p.m. Tuesday, September 7, 2021 Remote Meeting Due to COVID-19 COMMISSION MEMBERS Director Popoff Area H Commissioner Johnson (Chair) Area H Alt. Commissioner Simpson Area H Commissioner Graves Lucerne Elementary / Secondary School Alt. Commissioner D. Sumrall Lucerne Elementary / Secondary School Student Council Alt. Director Fyke Village of New Denver Commissioner Barkowsky New Denver Commissioner Wagner Village of New Denver Director Main Silverton Commissioner K. Sumrall Silverton MEMBERS ABSENT Alt. Director Verigin Area H Commissioner Mckeil Area H Alt. Commissioner P. Shandro Area H Alt. Commissioner Lada Lucerne Elementary / Secondary School Commissioner Bahalul Lucerne Elementary / Secondary School Student Council Director Moss Village of New Denver Commissioner Yofonoff Village of Silverton Alt. Commissioner Gordon Village of Silverton STAFF Alanna Carmichael Secretary, Recreation Commission No.6 1. CALL TO ORDER

Chair Johnson called the meeting to order at 7:13 p.m.

2. ADOPTION OF AGENDA

94

Minutes – September 7, 2021 RDCK – Recreation Commission No.6

MOVED and seconded, AND Resolved: The Agenda for the September 7, 2021 Recreation Commission No.6 meeting, was adopted as circulated.

Carried 3. RECEIPT OF MINUTES

The May 26, 2021 Recreation Commission No. 6 minutes, have been received. 4. OLD BUSINESS

4.1. New Denver Fitness Centre Update Commissioner Fyke provided a verbal update about the fitness centre. All the new equipment has been installed and he is working with RDCK staff to help reopen of the gym. There is no date for reopening the gym at this time.

4.2. Recreation Commission No. 6 Bylaw Review Update Alanna Carmichael, Secretary, Recreation Commission No. 6, provided a verbal update about the Commission Bylaw review. Deputy Corporate Officer, Angela Lund is starting the Bylaw review process and should have an update sometime in early October.

5. NEW BUSINESS

5.1. Grant Extensions MOVED and seconded, AND Resolved: That the Commission approve the two grant extensions for North Slocan Trails Society as contractor delays have impeded the organisation from completing these projects.

Carried

Chair, I, Commissioner Wagner wish to declare at this time that I am not entitled to participate in the discussion or vote on the next item of business on the meeting agenda, this is item 4.2 Fall Grant Review by reason of my involvement with North Slocan Trails Society that I wish to leave the meeting at this time and request that the minutes record my leaving the meeting for the reasons stated.

MEMBER ABSENT: Commissioner Wagner left the meeting at 7:38pm.

5.2. Fall Grant Review MOVED and seconded, AND Resolved that it be recommended to the Board: That the Board approve the payment of the following grants from the Recreation Commission NO.6 – New Denver, Silverton and Area Service No. S229 2021 budget:

95

Minutes – September 7, 2021 RDCK – Recreation Commission No.6

Healthy Communities Society of the North Slocan Valley $200 Hills Recreation Society $700 Lucerne School Parent Advisory Committee $2300 North Slocan Trails Society $2900 Slocan Lake Early Learning Society $212

Carried

MEMBER ABSENT: Commissioner Graves left the meeting at 7:58. MEMBER PRESENT: Commissioner Wagner joined the meeting at 8:00pm.

5.3. New Denver Fitness Centre Lease Agreement

MOVED and seconded, AND Resolved that it be recommended to the Board: That the Board approve the RDCK extending a Lease Agreement with Interior Health for rental of the New Denver Fitness Centre to July, 31, 2026, and that the Chair and Corporate Officer be authorized to sign the necessary documents. AND FURTHER, that the costs be paid from the Recreation Commission NO.6 – New Denver, Silverton and Area Service No. S229 2021 budget.

Carried

6. PUBLIC TIME

The Chair called for questions from the public at 8:09 p.m. 7. NEXT MEETING

The next Recreation Commission No. 6 meeting is scheduled for November 2 at 7:00 p.m. 8. ADJOURNMENT


The Recreation Commission No.6 meeting be adjourned at 8:11 p.m.

Carried

Richard Johnson, Chair

96

Minutes – September 7, 2021 RDCK – Recreation Commission No.6 RECOMMENDATION(S) TO THE BOARD OF DIRECTORS

1. That the Board approve the payment of the following grants from the Recreation Commission NO.6 – New Denver, Silverton and Area Service No. S229 2021 budget: Healthy Communities Society of the North Slocan Valley $200 Hills Recreation Society $700 Lucerne School Parent Advisory Committee $2300 North Slocan Trails Society $2900 Slocan Lake Early Learning Society $212

2. That the Board approve the RDCK extending a Lease Agreement with Interior Health for rental of the New Denver Fitness Centre to July, 31, 2026, and that the Chair and Corporate Officer be authorized to sign the necessary documents.

AND FURTHER, that the costs be paid from the Recreation Commission NO.6 – New Denver, Silverton and Area Service No. S229 2021 budget.


Future Recreation Commission No. 6 Meetings

1. Nil.

97

File: 01-0515-20-JRRC

Joint Resource Recovery Committee

Open Meeting MINUTES

A Joint Resource Recovery Committee meeting was held on Wednesday, September 22, 2021 at 1:00 pm

by remote meeting due to Novel Coronavirus 2019 (COVID-19).

Members:

Members Absent:

Guest:

Staff in Attendance:

Director G.Jackman

Director T. Wall

Director A. Casemore

Director A. Watson

Director R. Faust

Director T. Newell

Director H. Cunningham

Director W. Popoff

Director A. Davidoff

Director R. Smith

Director P. Peterson

Director K. Duff

Councillor A. DeBoon

Directors. Hewat

Alt. J. Hughes

Director J. Morrison

Director C. Moss

Director D. Lockwood

Director J. Lunn

Director L. Main

Alt. Director K. Page

S.Horn

U. Wolf

A. Wilson

A. Hamilton

T. Barrington

T.Johnston

S. Eckman

Area A (Committee Chair)Area B

Area C

Area D

Area E

Area F

Area G

Area H

Area I

Area J

Area K

CityofCastlegarTown ofCreston

Village ofKasloVillage ofNakuspCity of NelsonVillage of New Denver

Village ofSalmoVillage ofSlocan

Village ofSilverton

City of Nelson

Chief Administrative OfficerGeneral Manager of Environmental Services

Resource Recovery Manager

HB Tailings Facility TechnologistResource Recovery Technician

Environmental Coordinator

Administration Coordinator/Recording Secretary

1. CALL TO ORDERChair Jackman called the meeting to order at 1:03 pm.

2. TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENT

We acknowledge and respect the indigenous peoples within whose traditional lands we are

meeting today.

98

Joint Resource Recovery Committee meeting

September 22, 2021 - MINUTES

Page 2 of 5

3. ADOPTION OF THE AGENDA

Moved and Seconded,

And Resolved:

The Agenda for the September 22, 2021 Joint Resource Recovery Committee meeting be adopted

as circulated.

Carried

4. RECEIPT OF MINUTES

The August 18, 2021 Joint Resource Recovery Committee Minutes, have been received.

5. PROJECT DEFERRALS - CENTRAL COMPOSTING FACILITY & ORGANICS TRANSFER UPGRADES

The September 9, 2021 Committee Report from Alayne Hamilton, HB Tailings FacilityTechnologist, providing an update on the planned organics transfer upgrades at Ootischenia

Landfill and Grohman Narrows Transfer Station, and the construction of the Central Landfill

Composting Facility, and to request approval to reissue the Central Landfill Composting FacilityNegotiated Request for Proposal, has been received.

Moved and Seconded,

And Resolved that it be recommended to the Board:


That the Board award the Central Composting Facility construction project to IntegratedSustainability Consultants Ltd, and that the Chair and Corporate Officer be authorized to sign thenecessary documents to a maximum value of $2,027,799 not including GST;

AND FURTHER that the funds be paid from Service 5187 Central Resource Recovery;

AND FURTHER that the Board approve an amendment to the 2021 Financial Plan from 5187Central Resource Recovery Account 60000 to include the increased construction costs for the

Central Landfill Composting Facility in the amount of $61,970, and increase Account 43100Proceeds from Borrowing, an equivalent amount.

BE RESCINDED

Carried

Action Item: Staff to review the final project costs for the HB Tailings Facility Remediation and Closure project to

determine if additional funding should be requested from the Province.

99


September 22, 2021 - MINUTES

Page 3 of 5

Moved and Seconded,


That the Board direct staff to prepare a Negotiated Request for Proposal for the Central LandfillComposting Facility Construction and undertake the procurement and negotiation with the

proponent that offers the highest value to the RDCK which meets all required scope for less than

$1,920,000 plus GST;

AND FURTHER that the Chair and Corporate Officer be authorized to sign the necessarydocuments to a maximum value of $1,920,000 with the highest ranked proponent following

negotiation;

AND FURTHER that the cost be included in the 2022 Financial Plan for Service S187 CentralResource Recovery.

Carried

6. ROSEBERY TRANSFER STATION - WASHROOM UPGRADE

The September 15, 2021 Committee Report from Shari Imada, Project Manager, providing

information to the Committee regarding the reallocation of funds within the 2021 West Resource

Recovery Region budget, required to complete the Rosebery Transfer Station washroom project,

has been received.

7. RECYCLE BC DEPOTS - SERVICINGTravis Barrington, Resource Recovery Technician, provided a verbal report, summarized below.

• servicing issues over summer at Core & Satellite depots across all Sub-regions

• some issues were related to the fire at the processing plant

• issues in East S/R should not have been related to the fire

• RDCKand GFLhave discussed the servicing issues

• RDCK will issue a formal complaint letter to GFL and RecycleBC regarding the service interruptions and

the impact to residents

• RDCK will invoke any contract clauses to address the service issues

8. RECYCLE BC DEPOT INCENTIVE RATE CHANGEThe email correspondence regarding the Recycle BC Depot Incentive Rate Change, has been

received.

9. RECYCLING REGULATION - EPR FIVE YEAR PLAN

The document titled 'Advanced Recycling in B.C. - Extended Producer Responsibility Five-Year

Action Plan 2021-2026' has been received for information purposes.

10. PUBLIC TIMEThe Chair called for questions from the public and members of the media at 2:05 pm.

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Joint Resource Recovery Committee meeting September 22, 2021 - MINUTES

Page 4 of 5

11. IN CAMERA

11.1 MEETING CLOSED TO THE PUBLIC

The Open meeting will be adjourned after In-Camera without reconvening back into the

open session unless there is business that needs to be addressed.

Moved and Seconded,

And Resolved:

In the opinion of the Board and, in accordance with Section 90 of the Community Charter

the public interest so requires that persons other than DIRECTORS, ALTERNATE

DIRECTORS, DELEGATIONS AND STAFF be excluded from the meeting;

AND FURTHER, in accordance with Section 90 of the Community Charter, the meeting is

to be closed on the basis(es) identified in the following Subsections:

(c) labour relations or other employee relations;

(e) the acquisitions, disposition or expropriation of land or improvements, if the council

considers that disclosure could reasonably be expected to harm the interests of the

municipality;

(g) litigation or potential litigation affecting the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal

service that are at their preliminary stages and that, in the view of the council, could

reasonably be expected to harm the interests of the municipality if they were held in

public.

11.2 RECESS OF OPEN MEETING

Moved and Seconded,

And Resolved:

Carried

The September 22, 2021 Joint Resource Recovery Committee Open meeting be recessed

at 2:06 pm in order to conduct the Closed In-Camera meeting.

12. ADJOURNMENT

Moved and Seconded,

And Resolved:

The September 22, 2021 Joint Resource Recovery Committee meeting adjourn at 2:46 pm.

Carried

CERTIFIED CORRECT

Originally signed by

Garry Jackman, Chair

101


September 22, 2021 - MINUTESPageS of 5

BOARD RESOLUTIONS AS ADOPTED AT THE SEPTEMBER 22, 2021 JOINT RESOURCE RECOVERY

COMMITTEE MEETING

RECOMMENDATION #1


That the Board award the Central Composting Facility construction project to Integrated Sustainability

Consultants Ltd, and that the Chair and Corporate Officer be authorized to sign the necessary documents

to a maximum value of $2,027,799 not including GST;

AND FURTHER that the funds be paid from Service S187 Central Resource Recovery;

AND FURTHER that the Board approve an amendment to the 2021 Financial Plan from S187 CentralResource Recovery Account 60000 to include the increased construction costs for the Central Landfill

Composting Facility in the amount of $61,970, and increase Account 43100 Proceeds from Borrowing, an

equivalent amount.

BE RESCINDED

RECOMMENDATION #2

That the Board direct staff to prepare a Negotiated Request for Proposal for the Central LandfillComposting Facility Construction and undertake the procurement and negotiation with the proponent

that offers the highest value to the RDCK which meets all required scope for less than $1,920,000 plus

GST;

AND FURTHER that the Chair and Corporate Officer be authorized to sign the necessary documents to a

maximum value of $1,920,000 with the highest ranked proponent following negotiation;

AND FURTHER that the cost be included in the 2022 Financial Plan for Service S187 Central Resource

Recovery.

102

For more information [email protected] | 250.352.6665 | 1.800.268.7325 (BC) | or visit rdck.ca

Garry Jackman – Director Area A – Wynndel/East Shore Kootenay Lake

Report Date: 13 September 2021

Kootenay TSA Collaborative Steering Committee

Since my last report I have participated in several more steering committee meetings. We have confirmed the meeting date and agenda for the 21 September 2021 large group meeting. The two hour large group meeting will consist of introductions, a summary of the steering committee activities, slide presentations from the two working groups (Fiber Value and Forest Inventory) along with time for some questions and answers. The meeting objective will be to reach consensus on the final recommendations from the first two working groups to put to government. If government responds in a positive manner the steering committee will encourage the large group to strike working groups to tackle the other 3 main objectives identified during the initial meetings, or look for alternate direction.

CBRAC

On July 21st I attended the session on the BC Hydro Integrated Resource Plan Update (see CleanPower2040). The next CBRAC event will be the September 29th webinar provided by BC Hydro on Dry Year Operations. An in-person meeting is proposed for 01 November 2021 in Trail, with an option to attend by zoom, with further details to follow.

CBRAC support staff have asked members to provide their input on what they are interested in learning more about with a focus on Indigenous Learning and UNDRIP.

Connectivity Committee

As previously reported, a sub-committee developed some slides to review during planned meetings to update our federally and provincially elected colleagues on our progress and challenges in bringing decent levels of internet service our shared constituents. A meeting was scheduled with MP Morrison but was cancelled on short notice due to the federal election call. A group of four from the RCC did have a conversation with Minister Beare on September 10th where we were able to stress the team approach used to improve connectivity in the basin so far and invited the province to partner more closely with CBBC in reaching connectivity goals for the last several thousand residences within the basin who have been left behind by every program and related goals set to date.

Director’s Report Garry Jackman – Area A

103

mailto:[email protected]


Report Date: September 2021

In this update:

1. Lardeau Valley Power Stability Community Meeting

2. Lardeau Valley Process

3. Community Planning

4. Transit

5. Watershed Governance Initiative

6. Organic Waste Diversion -Composting

7. Area D Commissions

8. UBCM meeting with the Village of Kaslo

9. Electoral Area Directors Forum: Local Government Financing

_______________________________________________________________________________

1. Lardeau Valley Power Stability community meeting:

In partnership with Lardeau Valley Opportunity Society (LINKs), we hosted a community meeting to review the Lardeau Valley Power Feasibility report. It was a complex meeting with presenters and residents online as well as in person, a big thank you to Kaslo InfoNet society for assisting us with technical know-how while using their very own Jitsi server to connect us all. The meeting reviewed the report recommendations and both utilities (BC Hydro and Fortis) presented what recommendations they were willing to support. For Fortis, they will not be reinstating the line worker that formally supported both the Village of Kaslo and North Kootenay Lake during outages, Fortis indicated this would now take 3 full-time employees to fulfill the role and there is no business case for this. BC Hydro will continue their vegetation removal program and offered to assess some areas of the distribution lines that could be moved from one side of the road to the other. Other recommendations to improve reliability were not deemed feasible, these include power generation at Duncan, redundant lines, and burying the lines. As the community heard there was not much more than clearing trees out of the way of poles that may fall in weather events, it was clear the solutions will rest with the community. The community discussion suggested two next steps:

a) Work with the community halls to determine assets/gaps in infrastructure and coordination that

would assist residents and businesses in a power outage

b) Do an in-depth survey of residents and businesses to determine the gaps in backup power assets;

Director’s Report

Aimee Watson – Area D

104


Page | 2

Who does not have any backup systems (battery/generator/solar etc) and do they need a household

assessment to determine the best system for them?

For number 1, LINKs is already working with CBT to connect the hall managers to a new funding program that will support this work. For number 2, LINKs is working on a survey to acquire this data. Once the need for backup power is better understood in terms of costs, I will work with stakeholders to create a program then propose it to various funders and the utilities. Further, we held a meeting with CBT and the Ministry of Energy and Mines to review the meeting and the outcomes. CBT was ready to work with us on our first outcome- supporting halls and there were some suggestions on how to better advocate for more linemen in our area. I will be joining the Village of Kaslo to meet with the Ministry of Energy and Mines to continue this dialogue around improved response rates to outages with more contractors on the ground, in our area, to remedy hydro issues. To read the minutes from the meeting: https://www.lardeauvalley.ca/2021/09/10/lardeau-valley-power-stability-community-meeting-minutes-july-26-2021/

2. Lardeau Valley Process:

Several years ago, the CBT and me as Area Director, identified that the Lardeau Valley was needing more support to achieve community-wide goals. What those goals were and how to achieve them was the goal of a recent engagement program lead by Wendy Booth with funding from CBT. The outcome of that work is a report that provides guidance on actions that multiple agencies and individuals can take to improve the resiliency of the region. For the full report, follow this link: Lardeau Valley Community Development Final Report | LARDEAU VALLEY OPPORTUNITY LINKS SOCIETY I am happy to report that I was able to extrapolate the action items and put them into a chart I called “who does it”. I am no fan of reports that collect dust and this one was essential to ensure it had action behind it. The great news is that most of the actions listed are either in motion or on their way to be – you can see that chart and who is doing what, here along with the report: https://www.lardeauvalley.ca/2021/09/10/aimee-watson-who-does-it-chart/.

3. Community planning:

Throughout spring 2021, we hosted 6 online community meetings then released a community survey all to assess the interest and need for community planning. Community planning is a process to determine if the needs being requested by residents fall under zoning or other land-use regulations. Currently, Area D has a Comprehensive Land Use Bylaw (CLUB) which combines zoning with an Official Community Plan (OCP). An OCP is the foundation of any community planning process but is not regulatory- it lays the foundation as policy and objectives but to regulate those, zoning must be applied. Out of 24 unincorporated communities in Area D, Ainsworth is the only one with zoning. Many of the requests that come my way are based on issues that would require zoning to enforce thus after several years of various issues arising that the RDCK did not have authority to enforce, I requested our planning department to engage Area D to assess if zoning is the direction communities may want to go in. The community meetings were lively and raised many questions, as they should! Not

105

https://www.lardeauvalley.ca/2021/09/10/lardeau-valley-power-stability-community-meeting-minutes-july-26-2021/

https://www.lardeauvalley.ca/2021/09/10/lardeau-valley-power-stability-community-meeting-minutes-july-26-2021/

https://www.lardeauvalley.ca/2021/04/30/lardeau-valley-community-development-final-report/

https://www.lardeauvalley.ca/2021/04/30/lardeau-valley-community-development-final-report/

https://www.lardeauvalley.ca/2021/09/10/aimee-watson-who-does-it-chart/

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all were answered but many were captured and best addressed with a frequently asked questions cheat sheet, which will be linked below. The next steps are to review the results of the survey combined with input received from community meetings to inform IF I will be asking for Area D to embark on land use regulation process. These initial conversations were to glean a temperature read across the whole area before just jumping into the actual process to enact regulation. I will do this review with the Area D Advisory Planning Commission at the end of October, results of those discussions and ultimately the question on if Area D will start looking at zoning and in what communities will be determined before January 2022 when our work plans for the upcoming budget are made. To review the community planning survey results, the FAQ’s and an overview of how community planning works in unincorporated communities, please see the links below. https://www.rdck.ca/EN/main/services/community-planning.html

4. Transit

Several months ago, the draft West Kootenay Transit plan was released and indicated a proposal to remove the North Kootenay Lake route due to zero ridership. I am happy to report that this route will remain thanks to all those who contacted both BC Transit and RDCK staff to verify there was indeed use of this route. Further, there is an intention to look at more stops along 31 south to Coffee Creek, I am hoping to see a bus route in Ainsworth that at minimum, would also provide a safer spot for the school bus to pick up children, fingers crossed the two transit entities can work together for improved service and safety. To read the revised transit plan, see here: https://www.bctransit.com/west-kootenay/transit-future

5. Watershed Governance Initiative:

Here is our recent media release on the work on watersheds, Argenta/Johnson Landing is one of the pilot projects, thanks to all those on the ground who assisted/participated in data collection. RDCK Watershed Governance Initiative | Regional District of Central Kootenay

6. Organic Waste Diversion Study (Composting!)

As part of our joint economic ventures, Kaslo and Area D commissioned a study to determine how North Kootenay Lake could support composting. The report review types of systems; local government operate and community-based, volumes within the area to determine what size would fit us and options for moving forward. As the RDCK is building two composting facilities, the option to be connected to them is on the table but may not be feasible due to hauling, which could defeat the intention of reducing GHG’s and be cost-prohibitive, or perhaps it could be processed with a much smaller system at the Kaslo transfer station. Other options are community-based services outside of local government. Where we go from here does require more information, such as the cost of hauling and cost options for onsite processing, the recommendation is to request a business case review of these options that would give the Village of Kaslo a better understanding of the financial burden for a curbside

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https://www.bctransit.com/west-kootenay/transit-future

https://www.rdck.ca/EN/meta/news/news-archives/2021-news-archive-1/rdck-watershed-governance-initiative.html

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pickup program. The good news is that this business case would be supported through the RDCK and there are several federal funds for capital needs at this time. We also know that our more rural communities, Mirror Lake south and Shutty Bench north would likely fall into the rural support component if onsite processing were not available at the Kaslo transfer station, which is the most efficient way. I will continue to support the electric fencing and bear bins through the Grizzly Bear solutions team and would like to see further supports for composting measures such as bokashi or other tools to reduce the animal attractants while increasing the soil resources. The next steps will be to hear what the Village of Kaslo council would like to do while simultaneously, I look at rural supports through our broader regional resource recovery service. Thanks to Patrick Steiner and Maura Walker and Associates for their work on this important review. To read the final report, follow this link to page 4: https://www.rdck.ca/assets/Administration/2021-07-12-NKSLC_Agenda_Package-updated1.pdf

7. Commissions for Area D

There are several commissions that are not able to meet or do business as there are not enough members. There are consistent ads in the papers, and I believe most of my reports identify these commissions as needing participants, regardless, there are still vacancies! The purpose of commissions is to provide local context and recommendations to the elected officials on the services the commission represents. With 24 communities and 20+ services, these commissions are very important to ensure the community input is incorporated into decisions. I would be grateful to see residents join the following commissions, if you are interested, send me an email with which one, and I will share more information about the process.

● Advisory Planning Commission (APC) reviews and provides input on land use planning ● Glacier Creek Commission, as stated above but specific to Glacier Creek Park ● Kaslo and Area D Recreation Commission ● Woodbury Community Advisory Committee (CAC), this committee is specific to the

Woodbury water system

8. UBCM meetings with the Village of Kaslo

I was invited by Mayor Hewat to join the Village of Kaslo for two ministerial meetings; the first one was with the Ministry of Health to discuss distance to acute services and concerns over paramedic stability and the second was with the Ministry of Energy and Mines to discuss power stability. Summary of the first meeting with the Ministry of Health: Access to health care services is a challenge for residents of small municipalities like Kaslo. The Community Paramedicine program has helped and the Village would like to explore additional possible solutions to the patient transportation issues faced by constituents (lack of public transit/commercial carriers, travel times, weather events/road closures).

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Summary of the second meeting with the Ministry of Energy and Mines: Kaslo has experienced frequent and lengthy power outages, impacting the personal safety of residents and limiting economic development. Improvements to the reliability of the electrical distribution system are needed in order to accommodate growth, reduce the area's reliance on fossil fuels and make a successful transition to renewable energy sources. Kaslo is seeking provincial guidance and support for exploring possible solutions.

9. Electoral Area Directors Forum: Local Government Financing

As part of our annual Union of BC Municipalities conference, we have an electoral area directors forum. The topic at this year’s forum was a review and discussion on local government financing.

The Strong Fiscal Futures Report – A Blueprint for Strengthening BC Local Governments’ Finance System1 (SFF) was developed in 2013 and presented to UBCM membership and the provincial government as a blueprint for change to the British Columbia local government financial system.

The SFF evaluated strengths and challenges inherent in the existing system of local government finance in BC. The SFF included an analysis of potential revenue tools that was supported by a framework, or blueprint, that established an agenda for change and necessitated a partnership between the province and local government to grow the economy. It focused on five key directions – Resiliency, Value, Responsiveness, Fairness, and Excellence. It also identified initial priorities, which included addressing cost-drivers

In 2019, the UBCM Executive provided direction to review and ‘refresh’ the SFF, re-establishing the UBCM Select Committee on Local Government Finance. The Select Committee began its work in December 2019. Unfortunately, with the onset of the pandemic, the Select Committee’s work was put on hold, re-starting in January 2021.

My primary input thus far has been to review the regulatory burden that is consistently increasing the cost-of-service delivery and further, that most regulations are created based on concentrated development areas as opposed to rural and geographically sparse land base. The latter is quite challenging to make a business case for and is, on average, more expensive to achieve or prohibitive such as fire services in the Lardeau Valley and operating small water systems.

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Box 902, Kaslo, BC V0G 1M0 Phone: 250.304.5842| Email: [email protected] | Fax: 250.352.9300

Aimee Watson Director of Electoral Area D

August 12, 2021

BC Gaming Policy and Enforcement Branch Licensing and Grants Division PO Box 9310, STN PROV GOVT Victoria, BC V8W 9N1 RE: Letter of Support for Kaslo Search and Rescue Society To Whom It May Concern: The Regional District of the Central Kootenays (RDCK) Area D, is happy to provide this Letter of Support for the Kaslo Search and Rescue Society’s (KSAR) upgrade for their capability upgrading project. The RDCK recognizes that KSAR provides an important service for the extensive area under the purview of Area D which is the largest geographical electoral area in the RDCK. With 24 unincorporated communities that are geographical spread out, communities such as Lardeau, Argenta, Meadow Creek, Howser, Gerrard, Ainsworth, Shutty Bench, Marblehead, and Johnsons Landing with no cell coverage and frequent power outages that also take out land lines, servicing this region is a complicated matter that requires extensive coordination and equipment that supports a variety of emergencies situations. These areas are also top destination for adventure tourism. As Director of Area D, I witness on a regular basis, the call outs for this stellar team of volunteers at the ready for road rescue and all other search and rescue requirements. With health care services in our remote regions diminishing and the centralization of urgent care centers, the skills and response of emergency response teams including KSAR are paramount to the healthy and safe recovery of anyone injured in the region. I will add that as health care in remote regions is eroded, tourism is bringing more and more people to the beautiful area of North Kootenay Lake. COVID has only increased the pressures of the urban influx into rural areas. Our search and rescue teams across the Kootenay are seeing the highest call out volumes ever, with our own team called out 6 of the 7 days a week on average this summer. While these volunteers are daily heroes, the incredible dedication is only one aspect, the ability to cooperate and manage a multi agency incident while attending to the injured is a skill beyond heroism.

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Upgrading to a new truck for towing multiple trailers will enable members to move around more efficiently and effectively. PPE for members and purchasing a wave runner for more support on the lakes, as this team is the only one on Kootenay Lake with an amphibious boat, along with equipment for their ice rescue team will add incredible capacity to our valued and essential SAR team. The RDCK has long worked collaboratively with KSAR and values the excellence of service that KSAR has provided to date, and undoubtedly will continue to provide in the future. This support is echoed in our annual financial contributions for their operating needs. The RDCK would welcome the BC Gaming Grant as a partner in funding this project, as we see it as strongly suitable for these communities and their needs. We believe that KSAR’s efforts to acquire funds for the “Kaslo SAR capability upgrading projec. Sincerely,

Aimee Watson Director – Electoral Area D

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Columbia River Treaty Monthly Update for the Local Governments’ Committee – July 2021

Issued Aug. 23, 2021 Highlights

• PNWER Summit Water Policy session • BC Hydro’s presentation to CBRAC on the Integrated Resource Plan (IRP) • CRT Heritage Project • Valemount Air Quality Project

Canada-U.S. Treaty Negotiations

• The Honorable Katrine Conroy, Minister Responsible for the Treaty, and Sylvain Fabi, Canada’s Chief Negotiator for the Treaty, presented at the PNWER Summit Water Policy session on August 18, 2021.

• This will be the first time the Minister is addressing a US audience since 2019, before the pandemic. • We continue to await a response from the U.S. to the proposal tabled by the Canadian team at the 10th

round of negotiations in June 2020. • Sylvain Fabi, Canada’s Chief Negotiator for the Columbia River Treaty, continues to be in touch with

U.S. lead negotiator, Jill Smail, conveying that Canada is ready to resume discussions when they are.

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Public Engagement

Columbia Basin Regional Advisory Committee (CBRAC)

• CBRAC met by Zoom on July 21, 2021 for a presentation from BC Hydro on their draft Integrated Resource Plan.

• CBRAC was curious to know about transmission system upgrades, the potential for nuclear energy generation, the impacts of climate change and the increased use of public transit on demand, and market-based renewal of electricity purchase agreements (EPAs).

• The presentation has been posted to the CBRAC website. • Gillian Kong, Principal Engineer, Generation System Operations, at BC Hydro, joined the end of the

webinar to answer questions about the exceptionally dry year we are experiencing, and how it is affecting BC Hydro’s operations.

• Key points of note were: o July has been the 5th consecutive dry month, with runoff declining in each update. o Kinbasket Reservoir had higher inflows than this time last year, despite a lack of rain and

snowpack. BC Hydro believes that this is due to the glacier melting at a faster rate. o BC Hydro has negotiated an Arrow Lake Reservoir summer storage agreement with the U.S. and

will be able to retain more water in July. o Flows in Arrow Lake Reservoir are now being diverted from July to August. o More water will be released from Arrow Reservoir under the CRT terms in the summer months

and will continue to draft to meet Treaty obligations. • During this webinar, CBRAC also discussed the potential of meeting in person in the fall. Most

members supported the idea, providing COVID-19 guidelines allow it. The B.C. CRT Team is exploring the option of meeting in Trail, B.C., a first for this committee.

Agriculture Discussion Paper

• Feedback on the Agriculture Discussion paper, “Overview of Agricultural Interests in the B.C. Columbia Basin and Existing Programs and Initiatives” posted on the B.C. CRT website is invited until September 15, 4:00 p.m. PT.

• We encourage anyone with ties to agriculture in the Basin to consider reviewing the paper and submitting your feedback by email or mail. We also encourage you to share the discussion paper with anyone you think could provide insight into whether there are agriculture needs in the Basin not being met.

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https://engage.gov.bc.ca/columbiarivertreaty/columbia-basin-agriculture-discussion-paper/

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Ongoing Communication

• The Province continues to communicate with the public through its CRT Newsletter, website and social media channels. As always, the B.C. CRT Team is open to suggestions for how to connect more effectively with Basin residents, especially youth, on the CRT. Please email [email protected] if you are aware of any opportunities in your communities.

Community Interest Projects

The B.C. CRT Team continues work on addressing community interests that have been raised throughout the Province’s public engagement on the Treaty. Progress updates on some of the projects are listed below.

Creston Valley Dikes Management

• The Town of Creston has submitted a revised application to the Community Emergency Preparedness Fund (CEPF) as costs associated with a coordinator position to work with project partners and contractors are not eligible under the program. A coordinator is a key requirement to successfully undertake the project. A decision on a grant request to Columbia Basin Trust for coordinator costs is expected by August 20, 2021 and a decision from the CEPF is expected in September 2021.

• The next meeting of the project partners (the Town of Creston, Regional District of Central Kootenay, Yaqan Nukiy, and six diking authorities) is expected in Fall 2021.

Columbia River Treaty Heritage Project

• Options for the CRT Heritage Project’s visual identity continue to be reviewed and a decision will be made by the Steering Committee on September 10, 2021. Following this decision, finishing touches can be made to the website and communication pieces and community outreach can proceed.

• The Workplan Framework for the Indigenous Nations part of the CRT Heritage Project has paused until September as Indigenous representatives and communities deal with the impacts of the discovery of unmarked graves at residential schools, wildfires, and the Covid-19 pandemic.

• Work continues on developing a Community Expression of Interest form. Valemount Air Quality Project

• Valemount Village Council accepted the Hemerra Air Quality Data Review report with no resolutions arising from the report at this time. Council take-aways are as follows:

o The Kinbasket Reservoir is not the main source of dust;

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o There is interest in confirming the silica content of dust from the reservoir that is collecting in the Village;

o Focus on air quality measures the Village can manage. • Valemount Village Council passed a resolution to support the Clean Air Task Force to develop an air

management plan for Valemount and area. • Village staff will ask Hemerra to submit a proposal to address report recommendations. • The Air Quality Data Review Report may be used to support applications for clean/green energy

projects such as a proposed geothermal district energy system project.

Lardeau Valley

• B.C. CRT Team did not participate in a community meeting organized by Aimee Watson to discuss the Lardeau Valley Power Feasibility report and options. Meeting attendees included: residents, Lardeau Valley LINKS, BC Hydro and Fortis.

• A follow-up meeting is planned for August 30 or 31 to review the meeting outcomes, project options and funding for projects. The B.C. CRT Team and Columbia Basin Trust will be invited.

Treaty Operating Week

• The current Treaty Operating Week results in Lower Columbia flow changes beginning on Friday/ Saturday. The flow changes are spread across seven days to minimize impact. There is concern that changes beginning on a weekend create risks during a time when recreation use is highest.

• The Treaty Operating Week is a clause in the Columbia River Treaty and any proposed changes would need to be included in negotiations.

Koocanusa Debris Management

• In July, Koocanusa Reservoir was five feet below full pool. This higher level, similar to Arrow Reservoir in 2012, will result in more debris entering the reservoir. This summer’s heat dome resulted in an unexpectedly high volume of water from glacial melt entering the rivers, like Elk River, which resulted in even more debris entering Koocanusa.

• Currently BC Hydro spends $150,000 per year on debris removal. A contractor is out seven days per week. No changes are expected.

• Better coordination with the U.S., at Treaty negotiations regarding this topic, would improve debris management.

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Koocanusa Reservoir Safety Signage

• BC Hydro advises they have no property on Koocanusa Reservoir where they can install signage. The land around Koocanusa is either Crown land or falls under the jurisdiction of the Regional District of East Kootenay (RDEK).

• BC Hydro has provided examples of signage to Director Stan Doehle. • B.C. CRT Team will contact provincial and RDEK staff to discuss appropriate messaging and locations.

Projects Being Monitored

Columbia Basin Agriculture Support

• Feedback on the discussion paper ‘Overview of Agricultural Interests in the B.C. Columbia Basin and Existing Programs and Initiatives’, posted on the Columbia River Treaty website, is invited until September 15, 2021 at 4:00 p.m. PT.

• Following an analysis of submissions, the B.C. CRT Team will review next steps.

Duncan Dam Fish Passage

• No new updates since March 2021. • BC Hydro has decided to proceed to the detailed design and installation phase to replace the fish weir

at Duncan Dam. The detailed design for the project will be completed by the fall of 2021, and construction is expected to take place in the summers of 2023 and 2024.

Connectivity/Broadband

• No new updates since March 2021. • A cross-government working group has been formed to look at opportunities to improve deployment

of cellular and broadband infrastructure as part of the Province’s focus on supporting economic recovery and getting high-speed internet to as many communities as possible as quickly as possible.

Ecosystem Enhancement – Spatial Mapping Products

• No new updates since Jan. 2021. • Arrow and Kinbasket Reservoir spatial mapping data was given to the CRT Ecosystem Function Sub-

Committee and to Selkirk College for the CRT portal being developed as part of their Rural Open Data initiative.

• Communication on public access to the CRT Portal is expected in early fall 2021.

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https://www.ruralopendata.ca/

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Nakusp Marina and Breakwater Repairs

• The first phase of the Nakusp marina and breakwater repair project was completed in July 2020. The Village of Nakusp is seeking funding to repair another 300 feet of the breakwater at a later date.

Projects on Pause

• Kinbasket Recreational Opportunities – Waiting for a project proposal from Golden Community Coop. • Grants in Lieu of Taxes – Standing by to receive questions from the LGC.

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MIABC

2021 Annual General Meeting

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3:30 pm - 4:30 pm September 13th, 2021 Virtual

MIABC 2021 ANNUAL GENERAL MEETING

CALL TO ORDERChair Charles Hamilton (Chief Administrative Officer, Columbia Shuswap Regional District)

INTRODUCTIONSChair Charles Hamilton

ADDRESS BY THE MINISTER OF MUNICIPAL AFFAIRSHonourable Josie Osborne 03

NOMINATING COMMITTEE REPORTDirector Roy Scott (Chief Administrative Officer, District of 100 Mile House) 04

ADOPTION OF THE 2020 AGM MINUTESChair Charles Hamilton

CHAIR’S REPORTChair Charles Hamilton 05

CLAIMS COMMITTEE REPORTDirector Clay Nelson (Manager of Purchasing & Risk Management, District of West Vancouver) 06

MEMBER SERVICES COMMITTEE REPORTDirector Gord Klassen (Councillor, City of Fort St. John) 07

AUDITED FINANCIAL STATEMENTS FOR 2020Director Karen Grommada (Director of Finance/Deputy CAO, City of Port Coquitlam) 08

APPOINTMENT OF THE AUDITORSDirector Karen Grommada 08

FINANCIAL REPORT TO JUNE 2021 09

SPECIAL RESOLUTION 2021-1Chair Charles Hamilton 10





DIRECTOR AT LARGE NOMINEES 18-20

LOCATION OF THE 2022 AGMChair Charles Hamilton

AGM RULES AND PROCEDURE BYLAW 21-22

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NOMINATION AND ELECTION PROCEDURE BYLAW 23-24118

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Delegates who attend the AGM will

have their names entered into a draw to win one of three Amazon gift cards valued up to $750.

ADDRESS BY THE MINISTER OF MUNICIPAL AFFAIRSHonourable Josie Osborne

Josie Osborne was elected as MLA for Mid Island-Pacific Rim in 2020.

She grew up on Vancouver Island and has lived in Tofino for over 20 years, first moving there to work as a fisheries biologist for the Nuu-chah-nulth Tribal Council and later as executive director of an environmental education non-profit organization.

She has significant experience in local government, including serving as Mayor of Tofino from 2013-2020 and as Chair and Vice-Chair for the Alberni Clayoquot Regional District. During her time in local government, Josie chaired the Tofino Housing Corporation and was a strong proponent for active transportation and regional transit. She has served as Chair of the Board for the Island

Coastal Economic Trust, and in 2017, she was appointed by the BC Minister of Environment and Climate Change to the BC Clean Growth and Climate Action Advisory Council.

Josie studied marine biology at the University of British Columbia and completed a Master's in resource management at Simon Fraser University. She has worked to advance sustainable development throughout her career in public service.

Josie lives with her husband on 10 acres in Tofino with their dog, three goats, and a coop full of chickens.

MIABC 2021 ANNUAL GENERAL MEETING / ADDRESS BY THE MINISTER OF MUNICIPAL AFFAIRS

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4 MIABC 2021 ANNUAL GENERAL MEETING / NOMINATING COMMITTEE REPORT4

This year, the five Director at Large positions are up for election for a three-year term. As a result, the Board struck a Nominating Committee and appointed Director Roy Scott as Chair. Candidate profiles and the Nomination and Election Procedure Bylaw can be found at the back of this booklet. We encourage you to familiarize yourself with each of the nominees and cast your vote at the election, which will be held virtually via “Simply Voting” at the AGM.

NOMINATING COMMITTEE REPORTDirector Roy Scott (Chief Administrative Officer, District of 100 Mile House) Nominating Committee Chair

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I have had the honour of serving as Chair of the Municipal Insurance Association of British Columbia for the past four years and as a director for 27 years. As many of you know, I am not seeking a further term on the Board – which was a difficult decision for me – because I believe my departure will allow for a smooth and thoughtful transition of leadership and open the door for a new generation of talent, bringing new perspectives and fresh outlooks. I do this knowing that having not merely survived but thrived despite the obstacles posed by a global pandemic, this organization is in a strong, enviable position.

If asked at the beginning of 2020 for the biggest risk facing local governments last year, I might have guessed wildfires, a bad flooding season, or perhaps an earthquake. I certainly would not have predicted a pandemic with the broad-scale, worldwide impact that COVID-19 has had and continues to have. The MIABC’s 2020 annual report centred around the concept of resilience. I believe it is a fitting theme, given the skill with which the MIABC and its members responded and adapted to the pandemic and the unrelenting challenges that accompanied it.

This resilience emerged in different ways. The Member Services Department showed remarkable agility in shifting the ways in which they served the MIABC’s members. Gone were the big conference and in-person visits. In their place came a new blog, more webinars, and more flexible online inspection services. The Property and Ancillary Program chased opportunity and grew significantly over the year, picking up a number of new members. The MIABC developed strategic partnerships with organizations like the BC Municipal Safety Association and served organizations beyond our members. Financially, we ended the year in a better place than where we began. Our capital now sits at an all-time high of $91 million.

This begs the question – how did we thrive in the face of sudden and unexpected disruption? Why did our organization fare well, where others did not? For clues, I returned to my Chairperson’s letters. The one that I prepared in early 2019 stuck out. At the time, I was contemplating a changing world of climate change and cyber-attacks. I wondered how the MIABC could help members adapt to this unpredictable environment. I had three answers, all of which help to explain how we weathered the storm of 2020 so well.

First, our staff were committed to identifying and addressing new risks and opportunities through our Enterprise Risk Management (ERM) program. Strategic planning helped us build in the flexibility we needed to adapt to the changing environment. Second, our team had a strongly held mission of serving our members. In 2020, this shared goal kept us on track despite the difficulties we encountered. And third, the MIABC had a strong financial foundation from which to face new risks and opportunities. This year, our strong capital position permitted us to maintain stable rates through a hardening market.

Although none of the aforementioned attributes were developed with a pandemic in mind, they put the MIABC in an excellent position to address challenges as they arose. That is what resilience is – not planning for specific disasters but building an organization that can bend and adapt in the most unpredictable circumstances.

I do not mean to suggest that everything went smoothly. Like everyone else, we had no blueprint or flowchart to guide our pandemic response. There was much trial and error. As a board, we greatly missed the human interaction of our in-person meetings. I know that same loss was felt at every council and regional board across the province. Finally, we have been deeply saddened by all of the lives lost to COVID-19, both in British Columbia and abroad.

CHAIR’S REPORTChair Charles Hamilton (Chief Administrative Officer, Columbia Shuswap Regional District) Board Chair

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The pandemic required the Claims Department to develop and adopt new processes to manage members’ claims. This also applied to our Legal Department, who had to navigate the litigation process and adjust to the new court procedures. We all developed new skill sets and learned to do our respective jobs virtually, while our staff continued to be committed to providing excellent service to our members and to being available for them throughout.

The Claims Department experienced another steady year, receiving over 1,000 new claims and closing approximately the same number. The pandemic had a slight impact on new claims – they were down approximately 6% from 2019. Eighty-five percent of the closed claims had no indemnity payment.

Six large loss files were closed in 2020, and we ended the year with 38 open large loss files, four of which were settled and are in the process of closing.

In 2020 the Property Insurance Program continued to grow. The Claims department managed 29 new claims, the same as in 2019.

The Claims Service Evaluation Survey resulted in 99% of respondents rating the MIABC file handling at a 4 or 5 out of 5. We continue to strive to provide the highest level of claims service to our members.

CLAIMS COMMITTEE REPORTDirector Clay Nelson (Manager of Purchasing & Risk Management, District of West Vancouver) Claims Committee Chair

Today, I cannot predict the next trials that await us. While vaccines offer great hope, the pandemic is far from over. The mental health and wellbeing of British Columbians has been severely affected by the pandemic, and it will not improve overnight. Issues like homelessness, the opioid crisis, and climate change still face us.

As we rise to meet our next set of challenges, I must give credit to the MIABC’s dedicated staff and the leadership shown by Tom Barnes and

his management team. I also want to credit our members, all of whom went on serving their communities this year in the midst of severe disruption. What got us through the last set of challenges will help us through the next. Despite retiring from the Board, I will remain part of the MIABC community and will be sure to re-read this report next year to see how far the organization has come.

MIABC 2021 ANNUAL GENERAL MEETING / CHAIR’S REPORT & CLAIMS COMMITTEE REPORT

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The Member Services Team faced a considerable challenge in 2020. While our staff are long accustomed to advising local governments on well-known risks that fall squarely within their knowledge and experience, in March 2020 the team found themselves on the frontlines of advising members on how to tackle issues that no one had ever encountered. Beginning in early March, questions began pouring in from the membership. Should we send staff home? Can spring break camps still go on? Must we shut down our playgrounds? The Member Services Team would research and answer a question, only to have the public health guidance change shortly after. Within 48 to 72 hours, the advice was stale-dated and there was a whole new set of questions.

The team had to quickly develop ways of being more efficient and consistent in order to provide the timely advice to members, who so desperately needed help. We developed one new service and pivoted two others to find three new ways of responding to our members’ changing needs.

First, in order to address our need to provide timely responses and ensure the consistency of our advice, we launched the Ask Us Anything Blog. The blog was a simple solution to deliver information to our members. When a question came in that we believed was relevant to others, we turned the answer into a blog post. We drew on the collective experience and expertise at the MIABC and recruited staff from the Legal, Claims, and Insurance Departments to help. Later in the year, we re-imagined the blog as a more general Local Government Risk Management and Insurance Blog. The Member Services Team now updates the blog regularly to address a broad array of current issues, including those related to COVID-19.

Second, webinars presented another fantastic opportunity to connect with our members, deliver timely risk management advice, and

provide an opportunity for members to ask questions. While we began the year planning to follow the previous webinar schedule of one per month, by late March both the need for timely information and the pool of relevant topics had grown exponentially. Recognizing there were others whose expertise could help, our staff began recruiting experts to participate in our panel-style Ask Us Anything webinars, including subject matter experts from organizations such as the Province of British Columbia, the BC Recreation and Parks Association, the BC Municipal Safety Association, the Vancouver Coastal Health Authority, and ViaSport. Our Ask Us Anything webinars, where our members could submit their questions to the panel in advance, proved to be extremely popular and resulted in their inclusion as a regular feature of our webinar program.

Finally, we took the opportunity to revamp our Loss Control Program with the help of our new Risk Control Specialist, Sandra Mayo. Though we had long planned to expand the program beyond in-person inspections, the pandemic provided the opportunity to build more flexibility into the program. Now members can choose services such as virtual visits and policy reviews in addition to traditional in-person site inspections.

Members of our team demonstrated tremendous creativity and willingness to work outside the parameters of their positions. The changes we made in the midst of a stressful time not only helped to serve the very real needs of our members, they also changed our organization for the better. Though the pandemic was a significant disrupter, it left us with a new blog, a more useful loss control program, a larger webinar audience, and greater relationships with the other organizations of BC.

MEMBER SERVICES COMMITTEE REPORTDirector Gord Klassen (Councillor, City of Fort St. John) Member Services Committee Chair

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8 MIABC 2021 ANNUAL GENERAL MEETING / AUDITED FINANCIAL STATEMENTS FOR 2020

The MIABC closed 2020 with a Subscribers’ equity of $91.1 million, up significantly from $84.2 million at the end of 2019.

Gross written premiums for the Liability, Property, and Ancillary Insurance Programs exceeded $20 million, up from $18.2 million in 2019. The MIABC saw an operating profit of $4.5 million.

The Property Insurance Program continued to grow, with a significant number of the MIABC’s Liability Program members now enrolled in the Property Program. Civic Risk Insurance Solutions sourced a wide range of ancillary products for our members and others from the local government community. Broker commission revenue increased significantly from previous years.

The MIABC’s financial strength and liquidity allowed for gains from opportunities in this year’s turbulent financial market, which resulted in healthy investment returns and strong realized gains.

Administrative costs were down as restrictions on travel and gatherings led to the cancellation of the Risk Management Conference and other in-person meetings and visits. Our member engagement team swiftly transitioned its timely risk management advice to online platforms,

such as webinars and blogs, to support our local government community through challenges presented by the pandemic.

The MIABC’s capital must meet a certain target range before the Board will consider declaring dividends. No dividends were declared in 2020 as our capital level, while strong, dropped below target due to world events. The Board determined that the prudent course would be to let our capital accrue to meet the elevated risks presented by the pandemic. We believe we are on track to exceed our capital target. Should that be the case, the Board will consider declaring dividends, perhaps as early as 2022. The MIABC did return $460,000 to members in the form of risk management grants.

Overall, despite the extraordinary changes in the world around us, 2020 presented a financially solid year for the MIABC. We are well-positioned to build on that in 2021. Nevertheless, the Board remains cognizant of the riskier environment in which we now operate. The uncertainty surrounding the timing, frequency, and severity of claims is growing. We will continue to find ways to grow capital so we can provide stability to BC’s local governments in the years and decades to come.

AUDITED FINANCIAL STATEMENTS FOR 2020Director Karen Grommada (Director of Finance/Deputy CAO, City of Port Coquitlam) Finance/Audit Committee Chair

Director Grommada will introduce the motion:THAT the Board of the Municipal Insurance Association of British Columbia be authorized to appoint auditors for the 2021 financial year.

APPOINTMENT OF THE AUDITORSDirector Karen Grommada (Director of Finance/Deputy CAO, City of Port Coquitlam) Finance/Audit Committee Chair

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MIABC 2021 ANNUAL GENERAL MEETING / FINANCIAL REPORT TO JUNE 2021

STATEMENT OF FINANCIAL POSITION HIGHLIGHTSInvestment performance, maturing insurance programs contribute to strong balance sheet.

Subscribers' equity in excess of $96 million to help members manage losses due to extreme weather and social inflation, while supportng rate stability in a hard market.

Investment value rebounded strongly from temporary drop in 2020.

Claims liabilities supported by adequate claims provision, strong capital, and liquidity.

STATEMENT OF INCOME HIGHLIGHTS9.9% growth in net earned premiums compared to 2020 H1. Growth in diversified income streams enhance stability and capital.

Insurance ProductsLiability program experienced some growth in 2021.

Property insured values have grown substantially over 2020 H1.

Substantial growth in commission income compared to 2020 H1.

InvestmentsPortfolio growth enhanced by repositioning opportunites in 2021 H1.Property values increasing and lease income stable in 2021 H1.

STATEMENT OF FINANCIAL POSITIONJUNE 2021ASSETSCash $ 9,001,900Accounts receivable 9,102,039Investments 125,799,130Recoverable from reinsurers 11,848,796Recoverable from subscribers 14,452,070Prepaid expenses 595,239Property and equipment 7,418,752Investment property 15.147.834

$ 193,365,760

LIABILITIES Accounts payable $ 2,806,368Premium tax payable 267,992Provision for unpaid claims 81,019,772Assessments in advance 12,703,981

96,798,112

SUBSCRIBERS’ EQUITYReserves contributed 7,866,515Unrealized investment gains 14,684,974 Retained earnings 72,276,840Current net income 1,739,319

96,567,648 $ 193,365,760

STATEMENT OF INCOMESIX MONTHS ENDED JUNE 2021 (2021 H1)REVENUEGross earned premiums $ 10,956,255Reinsurance ceded (4,618,068)Net earned premiums 6,338,187

Commissions 1,024,500Investments 1,873,666Commercial leases 240,307Total Revenue 9,476,660

EXPENSESNet claims paid 3,818,817Change in net claims provision 945,138Net claims incurred 4,763,955

Premium tax 507,468Risk management grants 240,085Member services 64,265General office 2,583,746Legal cost recovery (422,178)Total Expenses 7,737,341 Net Income $ 1,739,319

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10 MIABC 2021 ANNUAL GENERAL MEETING / SPECIAL RESOLUTIONS

SPECIAL RESOLUTION 2021-1(PROPOSED AMENDMENTS TO THE LIABILITY PROTECTION AGREEMENTTO ENSURE COVERAGE FOR DAMAGE CAUSED BY THE OFF-HIGHWAYOPERATION OF A NON-STANDARD MOTOR VEHICLE)

ICBC recently introduced its new Enhanced Care insurance model. Effective May 1, 2021, ICBC’s Basic Third Party Liability coverage no longer applies to the off-highway operation of non-standard motor vehicles, such as ATV’s, golf carts, utility, and industrial vehicles. ICBC is offering optional liability coverage for an additional premium to address this change to their basic coverage. We propose to amend the Automobile Exclusion in the Liability Protection Agreement to provide an exception to cover damages arising from the off-highway operation of non-standard vehicles. We expect to face little to no increased exposure for expanding this coverage.

The LPA automobile exclusion and definition currently reads:SECTION II: COMMON EXCLUSIONS- COVERAGES A, B, AND CCoverage under Coverage A, B, and C does not apply to the following:

6. Automobile ExclusionSums which an Insured Party becomes legally obligated to pay as damages arising from the use or operation of any Automobile owned, or leased for greater than 30 days, or licensed in the name of the Insured Party except that this Agreement shall cover liability arising out of machinery or apparatus, including its equipment, mounted on or attached to an Automobile while such machinery or apparatus is in actual use or operation.

Automobile means licensed self-propelled motor vehicles and trailers attached thereto.

Proposed AmendmentTo insert the highlighted text into the current definition of Automobile:

Automobile means licensed self-propelled motor vehicles and trailers attached thereto except for a “non-standard motor vehicle” operated off a “highway” as those terms are defined in the Insurance (Vehicle Act) [RSBC 1996] c. 231, Motor Vehicle Act [RSBC 1996] c. 318, and Transportation Act [SBC 2004] c. 44.

RESOLUTION 2021-1 THAT the Subscribers approve the proposed amendment to the definition of Automobile in the Liability Protection Agreement.

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11MIABC 2021 ANNUAL GENERAL MEETING / SPECIAL RESOLUTIONS

SPECIAL RESOLUTION 2021-2(PROPOSED AMENDMENTS TO THE LIABILITY PROTECTION AGREEMENTTO ENSURE COVERAGE FOR LICENSED EMERGENCY MEDICAL ASSISTANTS,FIRST RESPONDERS, AND PARAMEDICS)

Many of our members’ firefighters and volunteer firefighters are trained and licensed to provide enhanced medical care at the paramedic service levels. Local authorities are becoming increasingly concerned about ambulance response times and staffing, which has been exacerbated by the ongoing COVID-19 pandemic and opioid crisis. This issue is particularly acute in rural communities, where ambulance response times are quite a bit longer than in more central or urban areas.

The proposed amendment is intended to make clear that these activities fall outside the medical services exclusion in the Liability Protection Agreement. The intent of the medical services exclusion is to exclude services that should otherwise be covered by specialized professional liability insurance. To ensure that the services that fall under the paramedic service level licenses are not captured by the medical services exclusion, we propose to amend the definition of Medical Doctor to expressly state that licensed emergency medical assistants, first responders, and paramedics are excepted from the exclusion. It is unlikely this proposed change will expose the MIABC membership to any increased risk, given the strict licensing requirements inherent with the provision of these services.

The LPA medical services exclusion and definition currently reads:SECTION II: COMMON EXCLUSIONS- COVERAGES A, B, AND CCoverage under Coverage A, B, and C does not apply to the following:

7. Medical Services ExclusionLiability arising out of a Medical Doctor’s provision of medical advice or services

including but not limited to the:(a) Rendering of or failure to render:

(i) Medical, surgical, dental, x-ray, or nursing service or treatment, or the furnishing of food or beverages in connection therewith; or

(ii) Any service or treatment conducive to health or of a professional nature; or

(iii) Any cosmetic service or treatment;

(b) Furnishing or dispensing of drugs or medical, dental, surgical supplies, or appliances; or

(c) Handling of deceased human bodies or performing of autopsies thereon.

Medical Doctor means a health professional authorized to practice medicine pursuant to legislation or regulation but shall not include a physiotherapist or medical health officer.

Proposed AmendmentTo insert the highlighted text into the current definition of Medical Doctor:

Medical Doctor means a health professional authorized to practice medicine pursuant to legislation or regulation but shall not include a licensed emergency medical assistant, first responder, paramedic, physiotherapist or medical health officer.

RESOLUTION 2021-2THAT the Subscribers approve the proposed amendment to the definition of Medical Doctor in the Liability Protection Agreement.

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SPECIAL RESOLUTION 2021-3(PROPOSED AMENDMENTS TO THE LIABILITY PROTECTION AGREEMENTTO ENSURE COVERAGE FOR COMMUNICABLE DISEASE CLAIMS)

While many local governments are concerned that they will be the subject of claims for the transmission of COVID-19 arising from use of their facilities or attendance at their programs, in reality, local governments do not face a significant liability risk. The Province of BC has provided immunity to local governments, including independent entities that deliver their services, from transmission claims until the end of 2021 when transmission risk is at its greatest. In addition, claimants will face a significant challenge proving both that the claimant contracted COVID-19 from the facility or program and that the local government fell below the standard of care. If a BC local government is following its COVID-19 safety plan, or communicable disease plan, and that plan meets conditions set out by WorkSafe BC, the local government will likely have met the standard of care.

In anticipation that reinsurers would likely insist on excluding coverage for contagion claims despite this low risk, at last year’s AGM, the MIABC membership elected to implement coverage with a sublimit of $250,000 for claims arising from the transmission of a communicable disease that is the subject of an epidemic or pandemic (not limited to SARS-CoV-2). Following the AGM, we learned that the exclusion favoured by the reinsurers was much broader than we originally anticipated, excluding claims arising from the transmission of any communicable disease, whether or not that disease has been declared the subject of a pandemic or epidemic.

The Liability Protection Agreement has always covered liability arising from the transmission of communicable diseases. Bringing this coverage back into the policy

will not expose the MIABC’s membership to any increased risk. The following amendments are intended to reinstate coverage for claims arising from all communicable diseases, subject to a sublimit of $250,000.

Proposed AmendmentSECTION II: COMMON EXCLUSIONS- COVERAGES A, B, AND C

1. To remove the following exclusion and definition:

18. Communicable Disease ExclusionNotwithstanding any provision to the contrary within the Agreement, the Agreement excludes all actual or alleged loss, liability, damage, compensation, injury, sickness, disease, death, medical payment, defence cost, cost, expense or any other amount incurred by or accruing to the insured, directly or indirectly and regardless of any other cause contributing concurrently or in any sequence, originating from, caused by, arising out of, contributed to by, resulting from, or otherwise in connection with a Communicable Disease or the fear or threat (whether actual or perceived) of a Communicable Disease.

As used herein, a Communicable Disease means any disease which can be transmitted by means of any substance or agent from any organism to another organism where:

• the substance or agent includes, but is not limited to, a virus, bacterium, parasite or other organism or any variation thereof, whether deemed living or not, and

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• the method of transmission, whether direct or indirect, includes but is not limited to, airborne transmission, bodily fluid transmission, transmission from or to any surface or object, solid, liquid or gas or between organisms, and

• the disease, substance or agent can cause or threaten bodily injury, illness, emotional distress or damage to human health, human welfare or property damage.

EXTENSION OF COVERAGE ENDORSEMENTS

2. To add the following endorsement:

Communicable Disease Sub-Limit EndorsementBy way of endorsement to the Agreement, the parties hereby agree to the amendment of the Agreement as follows, subject otherwise to all terms, conditions, definitions, limits of liability and exclusions of the Agreement, which continue to be in full force and effect.

If an Insured Party seeks defence or indemnity under this Agreement and the loss, for which defence and indemnity is sought, arises directly, or indirectly, from or contributes concurrently or in any sequence to or from an individual being, alleged, or suspected with being infected with a:

1. Scheduled Communicable Disease; or an

2. Epidemic or Pandemic;

then there is a sub-limit of $250,000.00 on the part of the Association, for the investigation, defence or indemnity of

such losses. The Association’s limit under this endorsement shall not exceed the sub-limit stated herein and such sub-limit forms part of and erodes the limit of liability under the Agreement.

This coverage is only available if the Insured Party was acting, or reasonably believed they were acting, in accordance with all applicable emergency and public health guidance.

For the purpose of the Contagion Liability Endorsement, the following definitions are adopted:

COMMUNICABLE DISEASECommunicable Disease means an illness or disease caused by the infection, presence and growth of pathogenic biologic agents in an individual human or other animal host, including but not limited to any bacteria, virus, mold, mildew, fungi, parasite or other vector and which biologic agents or its toxins are directly or indirectly transmitted to infected individuals by physical contact with an infectious person, consuming contaminated foods or beverages, contact with contaminated body fluids, contact with contaminated inanimate objects, inhalation, being bitten by an infected animal, insect or tick, or other means. Communicable Disease includes Scheduled Communicable Disease.

EPIDEMICEpidemic means a widespread occurrence of a Communicable Disease which affects a large number of individuals constituting an increase in the number of cases of such Communicable Disease above what is normally expected within a population, community, or region over a particular period of time.

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PANDEMICPandemic means an Epidemic, which the government of British Columbia has declared to be, or assessed or characterized as, a pandemic in any public statement.

SCHEDULED COMMUNICABLE DISEASEScheduled Communicable Disease means coronavirus disease 2019 (COVID-19) or any other disease caused by severe acute respiratory syndrome coronavirus 2 (SARS-CoV2) (previously known as 2019-nCoV), or any disease caused by any mutation or variation of SARS-CoV2.


RESOLUTION 2021-3THAT the Subscribers approve the removal of the Communicable Disease Exclusion and related definition and include the proposed Communicable Disease Sub-Limit Endorsement in the Liability Protection Agreement.

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SPECIAL RESOLUTION 2021-4(PROPOSED AMENDMENTS TO THE PROPERTY INSURANCE AGREEMENTTO ENSURE COVERAGE FOR DAMAGE TO LICENSED MOBILE EQUIPMENT)

Our Property Insurance Agreement provides coverage for unlicensed mobile equipment, with limited coverage for licensed equipment while on premises. ICBC has recently moved to the Enhanced Care insurance model and introduced changes to non-compulsory coverage. We propose expanding our mobile equipment coverage by amending the automobile exclusion to remove reference to unlicensed mobile equipment and by adding an exception to the exclusion for Contractor’s Equipment that is shown on the member’s declarations page and for which a schedule of covered items is on file with the insurer.

We do not believe this change will expose the membership to a significantly elevated risk of losses. The number of ancillary mobile equipment losses since our program’s inception are relatively low. In addition, we have underwriting and pricing guidelines in place for mobile equipment covered under our PIA and we will apply those same guidelines to our enhanced wording.

The PIA automobile exclusion and mobile equipment definition currently reads:

2. PROPERTY EXCLUDEDThis policy does not insure:(f) aircraft or spacecraft, watercraft over twenty-five (25) feet in length, hovercraft, amphibious or air cushion vehicles, automobiles and other motor vehicles licensed under a Highway Traffic Act for continuous use on public highways except those vehicles for which the Insured is responsible or assumes responsibility while on the Insured’s premises, or is considered unlicensed mobile equipment;


Mobile Equipment means:Portable equipment or land vehicles of a mobile nature that are generally not licensed for highway use.

Proposed Amendment1. To delete “or is considered unlicensed

mobile equipment” and insert the highlighted text below into the current automobile exclusion.

(f) aircraft or spacecraft, watercraft over twenty-five (25) feet in length, hovercraft, amphibious or air cushion vehicles, automobiles and other motor vehicles licensed under a Highway Traffic Act for continuous use on public highways except those vehicles for which the Insured is responsible or assumes responsibility while on the Insured’s premises. However, an automobile does not include “Contractor’s Equipment” as show on the Declarations and for which a schedule of covered items is on file with the insurer.

2. To delete the definition of mobile equipment from the Property Insurance Agreement.

RESOLUTION 2021-4THAT the Subscribers approve the proposed amendments to the Automobile exclusion and removal of the related definition in the Property Insurance Agreement.

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SPECIAL RESOLUTION 2021-5(PROPOSED AMENDMENTS TO THE PROPERTY INSURANCE AGREEMENTTO EXCLUDE COVERAGE FOR COMMUNICABLE DISEASE)

At the beginning of the pandemic, the insurance industry expressed concern over the potential for pandemic claims, particularly in relation to how business interruption insurance might apply to the pandemic. Business interruption coverage is traditionally dependent on damage to property as a result of an insured peril. Since property damage does not usually result from a pandemic, business interruption coverage does not typically apply. To date, the courts have generally reinforced this industry approach. The Property Insurance Agreement (the “PIA”) follows this standard approach, and our business interruption coverage is largely contingent on there being property damage.

We have not yet received any reported COVID-19 related claims. Despite the minimal risk of receiving insurable claims arising from communicable disease, our property program reinsurers have required us to exclude that coverage for communicable diseases from all current and future policies. We propose to amend the PIA to add an exclusion which follows the language required by our reinsurers. Adding this exclusion to the PIA will not expose the MIABC’s membership to any significant retraction of coverage because the original agreement was not designed to cover business interruption arising from a communicable disease.

Proposed AmendmentsTo include the following exclusion and definitions:

SECTION A – PROPERTY COVERAGE

3. PERILS EXCLUDEDThis policy does not insure against loss or damage caused directly or indirectly by:

(n) Communicable DiseaseNotwithstanding any provision to the contrary within the Agreement, the Agreement excludes any loss, damage, liability, claim, cost or expense of whatsoever nature, directly or indirectly caused by, contributed to by, resulting from, arising out of, or in connection with a Communicable Disease or the fear or threat (whether actual or perceived) of a Communicable Disease regardless of any other cause or event contributing concurrently or in any other sequence thereto.

Subject to the other terms, conditions and exclusions contained in the Agreement, the Agreement will cover physical damage to property insured under the original policies and any Time Element Loss directly resulting therefrom where such physical damage is directly caused by or arising from any of the following perils: mechanical or electrical breakdown, fire, lightning, explosion, aircraft or vehicle impact, power failure or surge, falling objects, windstorm, rainstorm, hail, tornado, cyclone, typhoon, hurricane, earthquake, seaquake, seismic and/or volcanic disturbance/eruption, tsunami, flood, storm surge, water damage, liquefaction, freeze, ice storm, sleet, weight of snow

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or ice, avalanche, smoke, sprinkler leakage, meteor/asteroid impact, landslip, landslide, mudslide, sinkhole, collapse, bush fire, forest fire, riot, riot attending a strike, looting, civil commotion, vandalism and malicious mischief.

As used herein, a Communicable Disease means any disease which can be transmitted by means of any substance or agent from any organism to another organism where:

• the substance or agent includes, but is not limited to, a virus, bacterium, parasite or other organism or any variation thereof, whether deemed living or not, and

• the method of transmission, whether direct or indirect, includes but is not limited to, airborne transmission, bodily fluid transmission, transmission from or to any surface or object, solid, liquid or gas or between organisms, and

• the disease, substance or agent can cause or threaten damage to human health or human welfare or can cause or threaten damage to, deterioration of, loss of value of, marketability of or loss of use of property.

As used herein, a Time Element Loss means business interruption, contingent business interruption or any other consequential losses.

RESOLUTION 2021-5THAT the Subscribers approve the addition of the Communicable Disease Exclusion and related definitions in the Property Insurance Agreement.


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Lance BredesonSTAFF SOLICITOR CITY OF RICHMOND

I am a Staff Solicitor with the City of Richmond and have served on the MIABC Board since 2020. I have enjoyed my experience serving as Director and believe I can continue to make positive contributions to the MIABC.

My education background includes a Bachelor of Arts Degree with Honours distinction from Simon Fraser University, an LL.B. from the Faculty of Law at the University of Ottawa, and an LL.M. from the Faculty of Law at the University of Toronto. I work closely with Richmond’s Risk Management, Project Development, and Community Projects teams. I am also solicitor for the Richmond Olympic Oval. Together with my legal experience, I also bring corporate governance expertise to the MIABC’s Board. I serve on the MIABC’s corporate governance committee and hold a Master of Laws Degree focusing on corporate governance.

Outside of work, I have completed over 15 Ironman races, including multiple world championship races and numerous marathons, including the Boston and New York Marathons. I also serve as Chair of the Parent Advisory Council for my daughter’s elementary school and on the Board of Directors of my daughter’s figure skating club.

I enjoy working with all members of the MIABC team and believe I can continue to make a positive and meaningful contribution to the MIABC. I respectfully ask for your support for one of the Director at Large positions.

Lance KayfishRISK MANAGER CITY OF KELOWNA

As the Risk Manager for the City of Kelowna, I am responsible for enterprise risk management, insurance, security, and business continuity. With 18 years of local government experience, I have overseen a variety of functions, including Police Services, Bylaw Services, Health & Safety, and Social Development projects.

The work of the MIABC is something I am passionate about. I set out to work in government with a focus on risk management, starting by earning a Bachelor of Commerce in Risk Management & Insurance, along with a degree in Political Science.

As a member of the command group for the Central Okanagan Regional Emergency Program, I support response and recovery to disasters such as wildfires and floods in BC’s interior.

Active in the community, I am currently the Vice Chair of the MIABC, served three terms as Chair of the Okanagan College Board of Governors, and coach youth sports. Nationally, I led the Risk and Insurance Management Society in establishing an advocacy presence within Canada for which I received their top international award for government relations.

My goal as a board member is to ensure the foundation of the MIABC remains strong, while at the same time fostering innovation.

MIABC 2021 ANNUAL GENERAL MEETING / DIRECTOR AT LARGE NOMINEES

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DIRECTOR OF FINANCIAL SERVICESDISTRICT OF NORTH SAANICH

As a lifelong resident of Vancouver Island and a Chartered Professional Accountant, it has been a pleasure to dedicate myself to local government finance within my local community over the past ten years. My current role as the Director of Financial Services for the District of North Saanich has provided me with the experience in local government leadership, accounting, finance, and procurement necessary to be a valuable member of the MIABC Board of Directors.

My time serving as a member of the MIABC Finance Member Advisory Group over the past three years has provided me with valuable insights into the organization and its member services, as well as a fulsome understanding of the organization’s reciprocal insurance pool model. It has also resulted in a profound appreciation for the considerable care taken by the Board in making complex leadership decisions and is one of the key reasons I am interested in serving on the Board.

I bring a deep understanding of the challenges and unique insurance needs of small communities. I would be honoured to serve on the Board of Directors and would be a dedicated and determined advocate for Island members and the MIABC membership as a whole.

Stephanie Munro

Clay NelsonMANAGER OF PURCHASING & RISK MANAGEMENTDISTRICT OF WEST VANCOUVER

There are many reasons why the MIABC has been successful in its mission to serve our collective insurance needs. Behind every step are dedicated people who believe that the work being done is important. Our core business may be insurance, but it takes so much more to provide the level of support the MIABC provides to BC communities. As a member municipality, I see the value of the services I receive. As a board member, I see what it takes to deliver those services.

I’ve been a board member since 2015 and became the Chair of the Claims Committee in 2019. I have over 20 years' experience with the District of West Vancouver and actively collaborate with other BC municipalities on procurement and other common challenges. Prior to joining West Vancouver, I enjoyed a successful career in commercial construction estimating and project management. I am a long time member of the Canadian Institute of Quantity Surveyors and hold a professional designation as a Professional Quantity Surveyor.

With your support, I am committed to continue my service to the MIABC on behalf of all member municipalities and the District of West Vancouver.


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Sheryl WorthingCHIEF ADMINISTRATIVE OFFICERVILLAGE OF BURNS LAKE

My name is Sheryl Worthing, and I am the Chief Administrative Officer for the Village of Burns Lake. I have been with the Village for almost 27 years, starting my career as the Director of Finance and then moving into the Chief Administrative Officer role. I feel fortunate to have been able to serve my community in this capacity for so many years.

I have been on the MIABC Board for the past 12 years. I have enjoyed my time on the Board and wish to continue serving as your Director. I currently serve as the Vice Chair of the Member Services Committee and serve as a member of the Governance Committee. Being a Director comes with a high level of responsibility, and I would like you to know that I do not take that responsibility lightly. I am confident in my ability to understand the very complex world of municipal insurance, and I strive to be an active, contributing member of the organization. I am committed to local government and will continue to represent your interests in municipal insurance.

Thank you for taking the time to vote!


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4. The quorum for a meeting of the Subscribers shall be 50% of the Subscribers. If 50% of the Subscribers are not present in person through their duly authorized representatives at the meeting of the Subscribers, accommodation will be made for electronic casting of ballots to be cast before the next meeting of the Subscribers.

VOTING RULES5. Only one appointed representative of a

subscribing member shall be entitled to vote.

6. Voting on resolutions shall normally be by a show of hands (holding the voting card), and the Chairperson’s decision as to whether a motion is won or lost is final

GENERAL RULES1. Sessions will begin and end promptly at

the scheduled hours.

2. Delegates will use the floor microphones when speaking.

3. The Subscriber’s representative, appointed by resolution of its council, trustees, directors, or other elected officials and delivered to the Board, shall be entitled to vote for the interests of the Subscriber.

All elected and appointed officials of subscribing members may attend the Annual General Meeting as guest delegates and shall not be entitled to the privilege of the floor unless authorized by the Meeting. Guest speakers may be permitted at the discretion of the Executive Board.

ANNUAL GENERAL MEETING RULES AND PROCEDURE BYLAW

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unless, immediately upon the decision of the Chairperson being declared, ten or more voting representatives then present by standing, demand a standing vote, whereupon the Chairperson shall again put the same question to the Annual General Meeting to be decided by a count of those standing in favour of and against the motion. In the event that the result of the standing vote is questioned by 50 or more voting representatives then present, or at any time at the discretion of the Chairperson, the Chairperson shall order that the matter before the Annual General Meeting be determined by ballot, and the result of such ballot shall be final.

7. Where voting is by ballot, scrutineers shall be appointed by the Chairperson to distribute the ballot, collect the same, and to count and report the vote.

8. In all cases, where the votes of

representatives then present, including the vote of the Chairperson, are equal for and against a question, the question shall be negated, and it shall be the duty of the Chairperson to so declare.

9. No vote by proxy shall be recognized or allowed.

10. When voting by show of hands, all representatives shall hold their voting card. In the case of a ballot, the voting card must be presented and initialled by the scrutineers before a ballot is issued.

RULES OF PROCEDURE11. The fundamental principles of British

parliamentary rules of procedure shall govern the proceedings of the Municipal

Insurance Association of BC, so far as they may be applicable without coming in conflict with the Reciprocal Agreement and Bylaws.

12. The Presiding Officer shall enforce order

and strict observance of the Reciprocal Agreement and Bylaws. Subject to an appeal to the meeting sustained by a majority vote of representatives present, the Presiding Officer shall have the right to decide all questions of order, and their ruling in this regard shall be final.

13. A representative wishing to move, second, or speak to a motion shall rise and address the Chairperson and shall wait until they are recognized before speaking. The representative must announce their name, municipal or regional office, and municipality or regional district or other qualifications each time they rise to speak.

14. Representatives must confine their remarks to a maximum speaking period of two minutes. The introducer of a motion is permitted three minutes.

15. No representative may speak more than once on any one question unless, and until, all other representatives desiring to speak have been heard.

16. Any amendment and any motion to withdraw any resolution from consideration of the meeting or to refer the same to the Executive Board or to any other committee and any motion affecting the resolution, must be moved and seconded from the meeting floor.

17. Should discussion continue on any resolution for an undue length of time without reasonable agreement being reached, the resolution may be cleared from the floor by a favourable vote to refer the resolution to the Executive Board for further consideration and report.

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23MIABC 2021 ANNUAL GENERAL MEETING / NOMINATION AND ELECTION PROCEDURE BYLAW

BOARD OF DIRECTORSThe Board of Directors of the Municipal Insurance Association of British Columbia (MIABC) shall be composed of:

• Five Regional Area Association representatives;• Four Deductible Group representatives (one

from each of Deductible Group A, B, C, and D);• One Regional District representative; and• Five Directors at Large.

NOMINATION PROCEDURES1. At the last Board meeting in each calendar

year, the Board shall appoint a Nominating Committee of three persons.

2. It shall be the duty of the Nominating Committee to:

a) Issue a call for nominations for each position to be received no later than March 31st of the following year for consideration for election at the Annual General Meeting;

b) Ensure nomination materials include the following four items: (i) a completed “Personal Information Return” in the form provided by the BC Financial Services Authority; (ii) a bankruptcy and insolvency report; (iii) a criminal record check report; and (iv) a current resume;

c) Review the credentials of nominees to ensure each is qualified to hold office pursuant to Article 3 of the Reciprocal Insurance Exchange Agreement and advise those who are not eligible to hold office;

d) Notify members of upcoming positions for election and encourage nominees to provide expressions of interest and background information to be available to members before the Annual General Meeting; and

e) Provide nominees the opportunity to make a two-minute speech of their interest in serving on the Board at the Annual General Meeting.

3. The Chair of the Nominating Committee shall present the nominations for the positions of:

• Regional Area Association representatives;• Deductible Group representatives;• Regional District representative; and• Directors at Large.

4. Nominations shall not require a seconder. The nomination shall state only the candidate’s name, official position, municipality or regional district, and the position for which the candidate is being nominated.

5. If, at the close of nominations, only five qualified nominees for the positions of Regional Area Association representative are validly nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidate elected.

6. If, at the close of nominations, only one qualified nominee for each position of Deductible Group representative or Regional District representative stands validly nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidates elected.

7. If, at the close of nominations, only five qualified nominees for the positions of Director at Large stand validly nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidates elected.

NOMINATION AND ELECTION PROCEDURE BYLAW

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ELECTION PROCEDURES8. Each Subscriber shall appoint, by resolution

of its Council or Board, a representative and two alternates to vote the interests of the Subscriber and shall deliver a certified copy of such resolution to the MIABC Board Secretary. The MIABC Board Secretary will in turn issue each representative a voting card. Each representative shall present their voting card to the scrutineers at the time of registering for the election and before receiving a ballot.

9. The election shall be held within 48 hours of the Annual General Meeting.

10. If any election is to be held, ballot papers shall be prepared and distributed. In the case of elections for the Regional Area Association representatives and Deductible Group or Regional District representatives, individual ballots shall be used. In the case of an election for the five positions of Directors at Large, one ballot shall be used. The names of the candidates shall be printed alphabetically in order of surnames on the ballots and shall show only the candidate’s name, official position, municipality or regional district and, if applicable, their Deductible Group. Before any ballot is taken, any person nominated may decline or withdraw their name.

11. Scrutineers shall be appointed by the Chair of the Nominating Committee, and it shall be among the duties of such scrutineers to count the votes on the ballots and declare the results to the Chair of the Nominating Committee, who shall report the results of the election. Any ballots marked for more than the number of positions to be elected shall be dismissed as spoiled ballots.

12. Only one duly accredited representative from each member municipality and regional district who is present at the Annual General Meeting shall be entitled to vote. No vote by proxy shall be recognized or allowed.

13. Each subscribing municipality and regional district shall be entitled to one ballot for each of the positions they are eligible as electors. Membership in a Regional Area Association shall entitle a subscriber to one ballot for that Regional Area Association's representative. Membership in a Deductible Group shall entitle a Subscriber to one ballot for that group's representative. Regional districts shall be entitled to one ballot for the Regional District representative. All Subscribers shall be entitled to one ballot for each of the five Director at Large positions.

14. In the case of election for Directors at Large, the Chair of the Nominating Committee shall declare, as elected, the five candidates with the highest number of votes.

15. If, at the close of nominations, more than one candidate stands validly nominated for each of the five positions of Regional Area Association representative, Deductible Group representative, Regional District representative, or the five positions of Director at Large, the Chair of the Nominating Committee shall cause elections to be held, as may be required.

16. In the event of a tie vote, the Nominating Committee, taking into account a balance in representation in each area of the Province and between elected and non-elected officials on the Board, shall decide the election.

MIABC 2021 ANNUAL GENERAL MEETING / NOMINATION AND ELECTION PROCEDURE BYLAW

140

25

Top, left to right:

Penny CoteAVICC REPRESENTATIVE, ALBERNI-CLAYOQUOT REGIONAL DISTRICT

Gord KlassenNCLGA REPRESENTATIVE, CITY OF FORT ST. JOHN

Rob GayAKBLG REPRESENTATIVE, REGIONAL DISTRICT OF EAST KOOTENAY

Myers BennettGROUP B REPRESENTATIVE, TOWN OF OSOYOOS

Steffan KlassenGROUP C REPRESENTATIVE, TOWN OF CRESTON

Sheryl WorthingDIRECTOR AT LARGE, VILLAGE OF BURNS LAKE

Lance KayfishDIRECTOR AT LARGE, CITY OF KELOWNA

Karen GrommadaGROUP D REPRESENTATIVE, CITY OF PORT COQUITLAM

MIABC 2021 ANNUAL GENERAL MEETING / 2020 BOARD OF DIRECTORS

Bottom, left to right:Jack CromptonLMLGA REPRESENTATIVE, RESORT MUNICIPALITY OF WHISTLER

Ruth HoyteSILGA REPRESENTATIVE, DISTRICT OF COLDSTREAM

Sukh GillREGIONAL DISTRICT REPRESENTATIVE (FORMER), THOMPSON-NICOLA REGIONAL DISTRICT

Clay NelsonDIRECTOR AT LARGE, DISTRICT OF WEST VANCOUVER

Charles HamiltonDIRECTOR AT LARGE, COLUMBIA SHUSWAP REGIONAL DISTRICT

Not Pictured:Lance BredesonDIRECTOR AT LARGE, CITY OF RICHMOND

Stuart HornREGIONAL DISTRICT REPRESENTATIVE, REGIONAL DISTRICT OF CENTRAL KOOTENAY

Roy ScottGROUP A REPRESENTATIVE, DISTRICT OF 100 MILE HOUSE

2020 BOARD OF DIRECTORS

141

26 MIABC 2021 ANNUAL GENERAL MEETING / MIABC STAFF

ADMINISTRATION

MEMBER SERVICESFINANCE

INSURANCE

CLAIMS & LEGAL SERVICES

Tom BarnesCHIEF EXECUTIVE OFFICER

Maria CreightonCHIEF FINANCIAL OFFICER

Heidi ScribnerADMINISTRATOR & BOARD SECRETARY

Leigh LatchfordOFFICE & HR MANAGER

Pritika PratapACCOUNTANT

Megan ChorltonDIRECTOR OF MEMBER SERVICES & GENERAL COUNSEL

Glenn McLaughlinDIRECTOR OF INSURANCE

Marina SenINSURANCE SERVICESCOORDINATOR

Erica ShiINSURANCE PROGRAMS ADMINISTRATOR

Sherman ChowDIRECTOR OF CLAIMS

Nicole PurvesDEPUTY DIRECTOR OF INSURANCE

Kevin TravisCLAIMS EXAMINER

David HooperCLAIMS EXAMINER

Michelle BourqueCLAIMS EXAMINER

Judy YeeLEGAL ASSISTANT

Annalee DiguangcoLEGAL ASSISTANT

Claudia ChanOFFICE, COMMUNICATIONS & SYSTEMS ADMINISTRATOR

Hilda StrohanOFFICE SERVICES ASSISTANT

Maryam SherkatCHIEF RISK OFFICER & LEGAL COUNSEL

Samantha BoyceASSISTANT GENERAL COUNSEL

Dana RomanickLEGAL COUNSEL

Brian LeeLEGAL COUNSEL

Steven GaresLEGAL COUNSEL

Jacinta WuRISK MANAGEMENT ADVISOR

David TupperCLAIMS & RISK ANALYST

Jordan HauschildtLEGAL COUNSEL

Tony LinRISK MANAGEMENT DATA ANALYST

Sandra MayoRISK MANAGEMENT SPECIALIST

Henry ZhangACCOUNTANT

142

Municipal Insurance Association of British Columbia

#200 - 429 West 2nd AvenueVancouver, BC, V5Y 1E3

Phone: 604-683-6266Fax: 604-683-6244Toll Free: 1-855-683-6266

www.miabc.org

143

OMBUDSPERSONBRITISH COLUMBIA

Mr. Stuart HornChief Administrative OfficerRegional District of Central Kootenay202 Lakeside DrivePO Box 590NELSON BC V1L5R4

August 9,2021

Dear Mr. Horn,

RE: Quarterly Reports: April 1 - June 30, 2021

This package of documents details the complaint files the Office of the Ombudspersonclosed for the Regional District of Central Kootenay between April 1 and June 30,2021. No action is required on your part, however we hope that you will find thisinformation useful and share it within your organization.

These reports provide information about the complaint files we closed regarding yourorganization within the last quarter, including both files we investigated and files weclosed without investigation. Files currently open with the office are not included inthese reports.

Enclosed you will find detailed reports containing the following:

• A one-page report listing the number of files closed and the category under whichthey were closed. The categories we use to close files are based on the sectionsof the Ombudsperson Act, which gives the Ombudsperson the authority toinvestigate complaints from the public regarding authorities under our jurisdiction.A more detailed description of our closing categories is available on our websiteat: n //i I! (.11 i ]i )U •rViDi'iilx/ul:1;

If applicable: Copies of closing summaries written about the complaint files weinvestigated. These summaries provide an overview of the complaint received,our investigation and the outcome. Our office produces closing summaries forinvestigated files only, and not for enquiries or those complaints we chose not toinvestigate.

If applicable: A summary of the topics identified in the complaint files closedduring the quarter. We track general complaint topics for all complaints wereceive, and when applicable, we include authority-specific and/or sector-specifictopics for your organization and/or sector. Our office tracks the topics ofcomplaints we investigate and those we close without investigation, but not forenquiries. Because complaints to our office are confidential, we do not sharecomplaint topic information if we received too few complaints to preserve the

Mailing address: PO Box 9039 Stn Piov Govt • Victoria BC V8VV 9A5Phone in Victoria: 250-387-5855 . Toll-Free: 1-800-567-3217 . Fax:250-387-0198 . bcombudsperson.ca

01-0584-20 August 20, 2021 19000586 CAO Chair DCO/BRD

146

complainants' anonymity.

If your organization received too few complaints to produce a summary of complainttopics but you would like further information about the complaints our office receivedabout your organization, our Public Authority Consultation and Training (PACT) Teamcan provide further details upon request.

Finally, we have been tracking complaints related to the COVID-19 pandemic under thegeneral heading of'COVID-19." If you would like more detailed information about thosecomplaints, please contact our PACT Team.

If you have questions about our quarterly reports, or if you would like to sign up for ourmailing list to be notified of educational opportunities provided by our Public AuthorityConsultation and Training Team, please contact us at 250-508-2950 or

Jay ChalkeOmbudspersonProvince of British Columbia

Enclosures

147

OMBUDSPERSON Quarterly Report for April 1 - June 30,2021BRITISH COLUMBIA Regional District of Central Kootenay

Enquiries - Many people who contact us are not calling to make a complaint, but are seeking

information or advice. These contacts are classified as Enquiries to distinguish them from 0

Complaints, which are requests that our office conduct an investigation.

Complaints with No Investigation - Our office does not investigate every complaint it

receives. First, we determine whether we have authority to investigate the complaint under

the Ombudsperson Act. We also have discretion to decline to investigate for other reasons

specified in the Ombudsperson Act.

Early Resolution Investigations- Early Resolution investigations provide an expedited

process for dealing with complaints when it appears that an opportunity exists for the

authority to take immediate action to resolve the issue. Typical issues that are addressed 0

through Early Resolution include timeliness, communication, and opportunities for internal

review.

Complaint Investigations - When we investigate a complaint we may conclude with a

determination that a complaint is not substantiated/ or with a negotiated settlement of the

complaint, or with public findings and recommendations. We may also exercise discretion to

cease investigation for a number of other reasons specified in the Ombudsperson Act.

Reason for closing an Investigation:

Pre-empted by existing statytqry

j.nyestiBatip.n...cea.sed....wltb...npJp.rmaJfindin

MPreJh.an.P.ne.Y.e.aL.t3.etwee.neYentand 0

Insufficient personal jnterest^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 0

Available re medy^^^^^^^ 0

Frivolous/vexatious/trivial matter 0

Can consider withpyt^

.N.p...b.eH.eflL.?o...^p.rnpl.aln.^ni.pLp^r^p.niisrl^Y^.^.......^

Complaint abandoned 0

Co mp lain t withdrawn 0

Complaint settled in consultation with the authority - When an investigation

leads us to conclude that action is required to resolve the complaint, we try

to achieve that resolution by obtaining the voluntary agreement of the

authority to settle the complaint. This allows matters to be resolved fairly for

the complainant and authority without requiring a formal finding of

maladministration.

...^p.n1pJ.^iDl..?.y.^^.pi[^.t^^...^i^lpr^.^J fl?^l?ES y °Complaint not substantiated under the Ombudsperson Act. 0

Ombudsperson Initiated Investigations - The Ombudsperson has the authority to initiate

investigations independently from our process for responding to complaints from the public.

These investigations may be ceased at the discretion of the Ombudsperson or concluded

with formal findings and recommendations.

148

Complaints Closed from April 1, 2021 to June 30, 2021

BRITISHCOLUMBIA All Local Government


The tables below summarize the complaint topics we are tracking for your sector and/or authority and the number of

times this topic was identified in the files (investigated and non-investigated complaints) that were closed in the mostrecent quarter.

If you would like more information on the types of complaints we receive, please contact our Public Authority

Consultation and Training Team: email us at [email protected] or call us at 250-508-2950.

Sector-Specific Complaint Topics - All Local Government

Business Licensing

Bylaw Enforcement

Council Member Conduct (incl. Conflict of Interest)

Official Community Plan/Zoning/Development

Fees/Charges (incl. Taxes)

Open Meetings

Procurement

Services (incl. Garbage, Sewer, Water)

Response to Damages Claim

Other

2

47

15

30

9

6

1

14

4

37

1%

28%

9%

18%

5%

4%

1%

8%

2%

22%

General Complaint Topics - All Local Government

COV I D-19

Disagreement with Decision or Outcome

Accessibility

Delay

Administrative Error

Treatment by Staff

Communication

Process or Procedure

Review orAppeal Process

Employment or Labour Relations

Other

4 2%

81 34%

10 4%

8 3%

2 1%

19 8%

32 14%

63 27%

4 2%

2 1%

11 5%

149

60-10551 Shellbridge Way, Richmond, BC V6X 2W9 t. 604.270.8226 f. 604.270.9116 ubcm.ca

525 Government Street, Victoria, BC V8V 0A8t. 250.356.5133 f. 250.356.5119 ubcm.ca

The Community Resiliency Investment program is funded by the Province of BC

August 17, 2021

Chair Watson and Board Regional District of Central Kootenay Box 590 Nelson, BC V1L 5R4

RE: 2019 CRI FireSmart Community Funding & Supports – Payment Letter (CRI-10: RDCK Regional FireSmart Program)

Dear Chair Watson and Board, Thank you for submitting final report documentation for the above noted Community Resiliency Investment project. The CRI Working Group has reviewed your submission and the reporting requirements have been met. The final report notes total project costs of $199,000.00. Based on this, payment in the amount of $145,000.00 will follow shortly by electronic funds transfer. This represents full payment for the project and is based on one hundred per cent (100%) of total eligible costs to the grant maximum. On behalf of the Working Group, I congratulate you on the successful completion of this project and offer best wishes for future community safety work in your community. Sincerely,

Peter Ronald Program Officer

cc: Chris Johnson, Manager of Community Sustainability, RDCK

Mile Morrow, Wildfire Prevention Officer, Southeast Fire Centre

05-1845-20-CRI August 25, 2021 19000589 CAO CO DCO/BRD WFA FM, FA

150

Ministry of Citizens’ Services

Office of the Minister

Mailing Address: PO Box 9068 Stn Prov Govt Victoria BC V8W 9E2 Phone: 250 387-9699 Fax: 250 387-9722

Location: Room 151 Parliament Buildings Victoria BC V8V 1X4 www.gov.bc.ca/citz

August 18, 2021 Ref: 115524 First Nations Leaders, Mayors, Regional District Chairs and Alternates Attendees at the June 24, 2021, Passive Infrastructure Table Dear Attendees: Thank you for taking the time to join me and my colleagues Bruce Ralston, Minister of Energy, Mines and Low Carbon Innovation, and Roly Russell, Parliamentary Secretary for Rural Development, on June 24, 2021 to discuss passive infrastructure and its role in helping to expand connectivity to more homes throughout B.C. For those that were not able to attend the meeting, you are receiving this letter as we would like to share with you a summary of the insightful discussions that took place. We appreciated hearing about the experiences and concerns with accessing the various types of passive infrastructure, and perspectives on how we can work together to overcome some of the challenges. Key themes emerged from the conversation that highlight the need to reduce barriers to connectivity, including addressing common and systemic service delivery, and policy gaps that include permitting, access to utility poles, and taxation. Some of these issues will be easier to tackle than others, and work is underway to do so. These issues will require a collaborative approach with all levels of government and industry to solve them step by step. We know that high-speed internet is as crucial today as electricity and roads, and we heard during the roundtable that connectivity should be deemed an essential service - a fourth infrastructure by default - and as such be considered in all land-based infrastructure planning and decision-making. This includes better utilization of existing infrastructure such as rail lines for public benefit. Challenges around timely access to utility poles formed a key part of our discussion. We heard that to enable internet service providers to invest and deploy high-speed networks, access to poles must be more equitable, affordable, timely, transparent, and predictable. Communities, and small and large internet service providers, face considerable challenges as they navigate the permitting process to allow access to utility poles. Excessive wait times to gain access to poles was highlighted as a key reason for project delays.

…/2

151

First Nations Leaders, Mayors, Regional District Chairs and Alternates Page 2

To address this issue, my ministry established a permitting and single window process for projects funded through the Connecting British Columbia StrongerBC funding intake. We will continue to use this mechanism to support projects, communities, and service providers by addressing permitting issues that have the potential to delay projects. Additionally, we have initiated work with the Ministry of Mines and Low Carbon Innovation, BC Hydro and TELUS to target improved access to hydro poles. It was interesting to hear more about your concerns regarding ‘future-proofing’ connectivity. Focusing on achieving 50/10 Mbps, while important, is not sufficient, and planning for emerging technologies, combined with a desire for a lifestyle afforded by working remotely in rural communities, will continue to accelerate demand for connectivity into the future. I want to assure you that we listen to your concerns and there are some actions we have taken recently in response to feedback. In cooperation with UBCM, we support the Regional Connectivity Knowledge Network (RCKN) and the opportunity it provides us to be in open, ongoing dialogue directly with communities to clearly understand where policy and program improvements can be made. We also recognize the work of the Federation of Canadian Municipalities with its supports for communities to do blanket permitting to accelerate connectivity projects. Calls to address internet service speeds used to determine program funding eligibility were also raised, and I am pleased to report that we took steps to address the funding eligibility issue in early May when the Ministry of Citizens’ Services, UBCM, and Northern Development Initiative Trust (NDIT) launched an independent study to understand why there are differences between the broadband internet speeds experienced in some B.C. communities, and the 50/10 Mbps speed identified on the federal government’s National Broadband Internet Service Availability Map. The study, which is underway, will produce information on internet speeds experienced in rural and remote communities, supporting analysis, and informing dialogue between the NDIT, Indigenous and local governments, internet service providers, the Province, and the federal government. Data gathering and analysis continues this summer, and we anticipate the study results in the fall. We encourage everyone to participate in the study by having their residents, businesses, and other community stakeholders complete the CIRA Internet speed test so that we can improve the accuracy and depth of the Internet speed data for their area. The link to the speed test can be found at https://performance.cira.ca/bc. While we have made some progress and appreciate your acknowledgement that efforts by the Province have benefitted many areas, we also understand that bringing B.C. to a place where everyone can access high-speed internet requires solutions for the remaining connectivity needs, which are higher cost and require different strategies to resolve. In 2017, we estimated 25% of rural and Indigenous communities were fully connected with all households having access to minimum speeds of 50//10 Mbps. Today, that percentage is nearing 40%. When all the projects inflight by service providers are complete, including those that are federally and/or provincially funded, we will see that number increase to over 60%. This is progress but going forward we will need to tackle some the most challenging and expensive areas to connect, and novel approaches will be required to fill in the remaining gaps.

…/3

152

https://performance.cira.ca/bc

First Nations Leaders, Mayors, Regional District Chairs and Alternates Page 3

Working to connect all people in B.C. – regardless of where they live – is a priority for our government. Building on the Province’s most recent investments totalling $180 million, Budget 2021 establishes stable base funding of $40 million over the plan to further invest in the Province’s connectivity strategy. This will provide better high-speed internet and cell coverage to help connect more people in rural, remote and Indigenous communities and Connecting British Columbia funding is available now for projects. My ministry staff would welcome continuing the dialogue with you and your community leaders to better understand the issues. If you would like to discuss this further or receive additional information on the Province's activities to expand high-speed internet connectivity and on passive infrastructure, please contact Howard Randell, Executive Director, Network BC at 250-415-6867. For information about the RCKN group or other community planning questions, please contact Jeanne Holliss, A/Executive Director, Connected Communities at 250-516-3848. We all have a vested interest in improving services in B.C., and solutions begin with a common understanding of the nature of the barriers, and how we can each effect change. We continue to benefit from the insights each of you shared. Thank you again for your participation, ongoing leadership, and collaboration as we collectively work towards a better future for British Columbians. Sincerely,

Lisa Beare Minister pc: Honourable Bruce Ralston Minister of Energy, Mines and Low Carbon Innovation Roly Russell Parliamentary Secretary for Rural Development Ministry of Forests, Lands, Natural Resource Operations and Rural Development Connected Communities [email protected]

153




MOOSE HIDECAMPAIGN

CAMPAGNEMOOSE HIDE

08/18/2021

Dear local community champion,

The Moose Hide Campaign is honoured to again be partnering with UBCM to help local communities

across BC advance reconciliation and create safety for all women and children.

We are offering these moose hide pins for you to wear and share with your family, communities, and

organizations as one way to take concrete action to end violence against women and children and to

help advance our collective work of reconciliation.

During this year's UBCM convention we encourage you to wear your moose hide pin online. We also

hope you will wear and share your pin every day as one way to create safer, more inclusive

communities across BC.

Over the last few years, we have had many creative partnerships with municipalities across the

province. To support municipalities to learn more about the campaign and lead their own events

during Campaign Day, we will be offering free online champions' training later this fall. Please follow us

on social media to keep updated and put a Save the Date in your calendar for February 10th 2022, next

year's Moose Hide Campaign Day of ceremony and fasting.

As you may know, the Moose Hide Campaign began as a BC-born Indigenous-led grassroots movement

to engage men and boys in ending violence towards women and children. It has since grown into a

nationwide movement of Indigenous and non-lndigenous Canadians from local communities, First

Nations, governments, schools, colleges and universities, police forces and many other organizations

across Canada - all committed to taking action to end this violence. Since the Campaign began 10 years

ago along the Highway of Tears, thousands of communities and organizations across Canada have held

Moose Hide Campaign events and joined the annual Moose Hide Campaign Day ceremony.

The COVID-19 pandemic's restrictions on movement and its economic impacts have caused a

devastating increase in domestic and gender-based violence in Canada and around the world, making

the Moose Hide Campaign's work to engage men and boys in ending violence as relevant and

important as ever.

The campaign is grounded in Indigenous ceremony and traditional ways of learning and healing. A

cornerstone of the Moose Hide Campaign is the moose hide pin. Wearing the pin signifies your

commitment to honour, respect, and protect the women and children in your life and speak out

against gender-based and domestic violence.

209-1100 Admirals Road | Victoria, BC | V9A 2P6 | (250)882-7018 | https://moosehidecampaign.ca

Join us on: @MooseHideCampaign.ca @Moose_Hide @Moose_Hide_Campaign

154

MOOSE HIDECAMPAIGN

CAMPAGNEMOOSE HIDE

The pin is a way to take a stand, to start conversations and inspire action, symbolizing one's values and

beliefs. Our research shows that each pin starts an average of five conversations. With over 2.5 million

moose hide pins distributed to date, we estimate that at least 12.5 million conversations about ending

violence towards women and children have taken place thanks to people wearing and sharing the pins.

The Moose Hide Campaign has also proven to be a powerful and effective way to increase cultural

understanding and advance reconciliation with Indigenous Peoples.

As an Indigenous innovation for all Canadians, the campaign is a practical way for everyone to

implement the Truth and Reconciliation Commission of Canada Calls to Action, the Calls for Justice of

the National Inquiry into Missing and Murdered Indigenous Women and Girls and the United Nations

Declaration on the Rights of Indigenous Peoples. Nowhere is this more important than at the local

community level.

To order more moose hide pins (which are always free, including shipping), team more about the

campaign, our upcoming training, and Moose Hide Campaign Day 2022, please visit our website at:

moosehidecampaiRn.ca

Best Wishes,

%w€jn Lcuc^ub^David Stevenson Raven Lacerte

Chief Executive Officer National Ambassador and Co-Founder

209-1100 Admirals Road | Victoria, BC | V9A 2P6 | (250) 882-7018 | https://moosehidecampaign.ca

Join us on: @MooseHideCampaign.ca @Moose_Hide @Moose_Hide_Campaign

155

60-10551 Shellbridge Way, Richmond, BC V6X 2W9 t. 604.270.8226 f. 604.270.9116 ubcm.ca

525 Government Street, Victoria, BC V8V 0A8t. 250.356.5133 f. 250.356.5119 ubcm.ca

The Community Resiliency Investment program is funded by the Province of BC

August 19, 2021

Chair Watson and Board Regional District of Central Kootenay Box 590 Nelson, BC V1L 5R4

RE: 2020 CRI FireSmart Community Funding & Supports – Payment Letter (CRI-149: RDCK Regional FireSmart Project)

Dear Chair Watson and Board,

Thank you for submitting final report documentation for the above noted Community Resiliency Investment project. The CRI Working Group has reviewed your submission and the reporting requirements have been met. The final report notes total project costs of $225,786.00. Based on this, payment in that amount will follow shortly by electronic funds transfer. This represents full payment for the project and is based on one hundred per cent (100%) of total eligible costs. On behalf of the Working Group, I congratulate you on the successful completion of this project and offer best wishes for future community safety work in your community. Sincerely,

Peter Ronald Program Officer

cc: Chris Johnson, Manager of Community Sustainability, Central Kootenay Regional District

Mile Morrow, Wildfire Prevention Officer, Southeast Fire Centre

05-1845-20-CRI August 19, 2021 19000587 CAO CO DCO/BRD WFA FM,FA

156

BC Rural Health Network

August 23, 2021

Aimee Watson, ChairStuart Horn, CAORegional District of Central Kootenay

Dear Ms. Watson and Mr. Horn,

We’re writing in support of your efforts to address the issue of inadequate and substandard ambulance services in the RDCK.

As President and Vice President of the BC Rural Health Network, we’d like you to know that the issue of rural ambulance service was raised at the July meeting of the BCRHN Board of Directors and a committee was formed to identify specific problems and develop recommendations for change. Leading that committee is the Mayor of New Denver, Leonard Casley, who sits on our Board.

In September 2017, six rural community health advocacy organizations came together to form the BC Rural Health Network. We have enjoyed considerable growth since then and our present membership consists of 52 organizations and individuals from across the province. We are dedicated to improving access to healthcare services for people living in rural BC.

Our decision to address the rural ambulance issue comes as a result of growing concerns from our members regarding the state of emergency health services in their communities. Exacerbated by the COVID-19 pandemic and the recent provincial heat waves, our members’ concerns motivated us to act. We welcome the opportunity to collaborate with BC Ambulance Services and any other partners in learning more about this crisis and developing sustainable solutions. We fully support the efforts of the RDCK and look forward to receiving future updates in this regard.

Sincerely,

Edward Staples, PresidentColin Moss, Vice PresidentBC Rural Health Network

157

Ministry of Municipal Affairs

Local Government Infrastructure and Finance Branch

Mailing Address: PO Box 9838 Stn Prov Govt Victoria, BC V8W 9T1 Phone: 250.387.4060 Fax: 250.387.7972

Location: 4th Floor - 800 Johnson Street Victoria BC V8W 1N3 https://www2.gov.bc.ca/gov/content/governments/local-governments

Aug 25, 2021 Ref: 267838 Tanji Zumpano Water Services Liaison Regional District of Central Kootenay Box 590 Nelson, BC V1L 5R4 Dear Tanji Zumpano: Re: Investing in Canada Infrastructure Program (ICIP) – Rural and Northern Communities

Program (RNC) Project # IR0241 - Erickson Water System Universal Metering Thank you for your application for funding under the ICIP – Rural and Northern Communities Program (RNC). We would like to advise that, after careful consideration, the above-noted project was not selected for funding under the ICIP–RNC. The program received significantly more applications than could be funded. This decision does not reflect on the importance of this project for your community, but rather the degree by which the program has been oversubscribed. All applications were equitably reviewed and given consideration for funding. If you have any questions, please contact Justin Langton, ICIP-RNC Lead, by email at: [email protected].

We recognize that the wildfires in British Columbia have created incredibly challenging times for communities such as yours. If you require feedback regarding your application, we will remain available to answer questions at a later date. Additional program information can be found at the Investing in Canada Infrastructure Program website: www.gov.bc.ca/Investing-in-Canada-Infrastructure-Program. Should future funding become available, staff are pleased to provide advice on preparing an application.

Thank you for your interest in the ICIP-RNC. We wish you every success with your community project. Best regards,

Brian Bedford Executive Director, Local Government Infrastructure and Finance

158

http://www.cscd.gov.bc.ca/lgd/

http://www.cscd.gov.bc.ca/lgd/


http://www.gov.bc.ca/Investing-in-Canada-Infrastructure-Program

Ministry of Municipal Affairs Local Government Mailing Address: PO Box 9490 Stn Prov Govt Victoria BC V8W 9N7 Phone: 250 356-6575 Fax: 250 387-7973

Location: 6th Floor, 800 Johnson Street Victoria BC V8W 1N3

www.gov.bc.ca/muni

August 27, 2021

Ref: 268161

Mayors and Regional District Chairs of British Columbia

Dear Mayors and Chairs:

I am writing to provide you with an update on the recently announced proof of vaccination and

mandatory mask requirements to stop the spread of COVID-19. Starting Sept. 13, 2021, proof of

vaccination will be required in B.C. for people attending certain social and recreational settings and

events. As of August 25, 2021, masks are mandatory in indoor public spaces.

I first wish to acknowledge the many people and communities in B.C. continuing to face the crisis of

wildfires. I know that in many places you and your residents are under intense stress, facing evacuation

orders and alerts and the impact of wildfires’ destructive force. Please know that our thoughts and

support are with you, along with our deep gratitude for the courage, tireless work and dedication to

community demonstrated by you and your staff in this emergency.

Turning again to the recently announced proof of vaccination requirement I would like to acknowledge

the extraordinary efforts local governments have made – and continue to make – to respond to the

COVID-19 pandemic in your communities. I know there is particular interest in how the proof of

vaccination requirement will apply to local government business, especially in relation to conducting

council/board meetings and public hearings.

The focus of the proof of vaccination requirement is on choice – businesses, places, and activities that

people can choose to attend and support if they are vaccinated. That would include, for example, places

such as gyms, pools and recreational facilities. The Provincial Health Officer has indicated that it is the

intention that the proof of vaccination requirement won’t apply to formal local government business,

including by-elections, council/board meetings and public hearings for both council/board members as

well as the public attending these events. The Provincial Health Officer is working on finalizing the

formal written order which will outline the specifics. The ministry will provide you with more detailed

information once the final order has been published.

The proof of vaccination requirement is not mandatory for employment at this time, other than in

specific areas of the health care system starting with Long Term Care, Assisted Living and some other

residential care facilities. Employers are accountable for ensuring their workers’ safety, further to

WorkSafeBC direction (see https://www.worksafebc.com/en/covid-19/bcs-four-step-restart) and should

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Mayors and Chairs Page 2

have in place communicable disease plans – including a requirement to stay home when sick, mask

wearing where appropriate and regular hand washing. Employers, including local governments, may

choose to adopt their own vaccination policies beyond the designated settings but would be responsible

for doing their own due diligence.

As noted above, as of August 25, 2021, masks are mandatory in all indoor public spaces to help slow the

transmission of COVID-19 as B.C. prepares for the fall and respiratory illness season. Subject to some

exemptions, people 12 years and older must wear masks in indoor public spaces, regardless of

vaccination status. These settings include, but are not limited to city halls, libraries, community and

recreation centres, areas of office buildings where services to the public are provided, and common

areas of sport and fitness centres when not engaged in physical activity.

Here is a summary of the general rules for the proof of vaccination requirement:

Proof of vaccination – how it works

The requirement applies to all people age 12 years and older. People visiting from outside of B.C. are

also required to show proof of vaccination.

There are two key dates:

As of Sept. 13, people in British Columbia will be required to be partially vaccinated with at least one

dose of a COVID-19 vaccine to access certain businesses and events.

As of Oct. 24, people in British Columbia will be required to be fully immunized, at least seven days

after receiving two doses of COVID-19 vaccine, to access the same list of businesses and events.

Here is the current list of settings where proof of vaccination will be required:

• indoor ticketed sporting events

• indoor ticketed concerts/theatre/dance/symphony events

• indoor and outdoor dining at restaurants, pubs, and bars

• night clubs and casinos

• movie theatres

• fitness centres/gyms/pools/recreation facilities (excluding youth recreational sport)

• indoor high-intensity group exercise activities

• organized indoor events (e.g. weddings, parties, conferences, meetings, workshops)

• discretionary organized indoor group recreational classes and activities such as pottery and art

classes, but does not include K to 12 school and before and after school programs

• post secondary on-campus student housing (students must be partially vaccinated by September 7)

The requirement is in place until January 31, 2022, subject to possible extension.

Showing proof of vaccination

Individuals will be able to confidentially access their proof of vaccination through a secure website. A

web link will be provided and publicized widely before September 13. Individuals will be able to save a

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https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof

Mayors and Chairs Page 3

copy of their proof of vaccination to their phone to show when entering or using designated businesses

and events. A second, secure option will be provided for people who can’t access the website.

We all know the best way to get through this pandemic are vaccines; I would ask for your support to

encourage the residents in your communities to get vaccinated. Getting vaccinated is the best choice to

protect ourselves, the people we love, and our communities.

Keep watching BC’s Response to COVID-19 website for updates. We will continue to work with you over

the coming weeks, so that you have the support and information you need to move forward based on

the new Provincial Health Officer Orders.

Sincerely,

Tara Faganello Assistant Deputy Minister

pc: Chief Administrative Officers Gary MacIsaac, Executive Director, UBCM Nancy Taylor, Executive Director, LGMA Todd Pugh, Executive Directory, CivicInfo

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President • Sheila Pither • 604-684-9720 • [email protected] 207-1530 Mariner Walk, Vancouver BC, V6J 4X9

August 2021

Re: Virtual Conference ~ Living in the 21st Century: A Seniors’ Strategy Dear Mayor and Council Please consider this your personal invitation for you or a representative from your community to attend this important and timely national conference. This virtual conference, co-sponsored by the New Horizons for Seniors Program, the BC Retired Teachers Association, the BC Government Retired Employees Association and the BC Government and Service Employees’ Union will be held September 27 and 28, 2021. Major challenges and opportunities face seniors, our families and our communities. As one of 400 conference participants, you will help identify public policies that will help us find the best way forward. World class speakers will discuss major issues and outline their visions for the future. Issues affecting today’s older adults range from healthy aging to human rights, housing needs, technology, social isolation and long-term care, have all come to the forefront during the pandemic. We must work together to address them as we build inclusive, sustainable, age-friendly communities. Our roster of speakers includes:

• Pat Armstrong, Canadian expert on long term care who will provide guidelines for change in a positive direction.

• Kasari Govender, BC’s Commissioner of Human Rights who will set the scene on rights for older adults now and in the future.

• David Eby, BC’s Attorney General and Minister responsible for Housing who will provide the perspective of the BC provincial government.

• Isobel Mackenzie, the BC Seniors Advocate, will provide insights into the latest

trends that will inform the future of the lives of older adults in older adults. These and other experts – as you’ll see in the attached preliminary program – will address plenary sessions. We have also assembled high level panels to present and debate current viewpoints on key issues. Workshops will give participants the opportunity to discuss and

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share their first-hand experience, and to determine how we can move forward to build communities and public policies that work for all generations. This unique conference will be of interest to everyone who cares about civil society, and of particular interest to:

• Individual seniors and seniors’ representatives from across B.C. and Canada.

• Municipal councillors and planners, social planning representatives, parks and recreation and health authority representatives.

• MLAs, Members of Parliament and First Nations.

• Federal and provincial departments dealing with seniors.

• Non-governmental organizations such as social planning councils, senior and community centre representatives, agencies working with seniors, unions, and advocacy groups.

We urge municipal councils to sponsor representatives from seniors’ advisory committees to attend. We hope that every municipality in the province will send at least one representative. We encourage ministries to sponsor delegates from provincial seniors’ coordinating bodies. We ask unions to sponsor members who work with seniors. Finally we invite NGOs including social planning councils, community centres, advocacy group and all who work with seniors to participate. You may register for this conference at www.coscobc.org. More information about the conference is included in the preliminary program. The registration fee of $25 will include a complimentary copy of the final conference report that will be mailed to all conference participants. Please register early! We are able to accommodate just 400 delegates. As the organizers of this conference, the Council of Senior Citizens’ Organizations of B.C. (COSCO) believes seniors and their organizations must contribute directly to developing the policies that affect their lives to ensure the policies are fair and just. We thank the conference sponsors together with a number of organizations which have provided support. We look forward to you or a representative at this conference. Yours truly,

Sheila Pither Sheila Pither COSCO President Attachment: preliminary conference program

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http://www.coscobc.org/

Financial Expenditure Report for August 2021

Number of Payments Value % of Total

1,120 $3,071,935

Top 80% of payments by value 85 2,456,906 80%Remaining 20% of payments by value 1,035 615,030 20%

Total $3,071,935 100%


1,120 $3,071,935

Payments to Directors 3 1,679 0.1%Payments to Employees 97 40,978 1.3%

Subtotal 42,657 1.4%

Discretionary and Community Development Grants 72 1,009,364 32.9%Other Vendors 948 2,019,915 65.8%

Subtotal 3,029,279 98.6%

Total $3,071,935 100%

Payment Method Direct Deposit % of Total Cheques % of Total

914 82% 206 18%


$1,117,288 100%

Directors 46,810 4.2%Hourly/Salary 1,070,478 95.8%

- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000

Jul-20

Aug-20

Sep-20

Oct-20

Nov-20

Dec-20

Jan-21

Feb-21

Mar-21

Apr-21

May-21

Jun-21

Jul-21

Aug-21

ACCOUNTS PAYABLE 2021

All Other Vendors

Grants

Employees

Directors

- 200,000 400,000 600,000 800,000

1,000,000 1,200,000 1,400,000 1,600,000 1,800,000

Jul-20

Aug-20

Sep-20

Oct-20

Nov-20

Dec-20

Jan-21

Feb-21

Mar-21

Apr-21

May-21

Jun-21

Jul-21

Aug-21

PAYROLL 2021

Pay - Hourly/SalaryPay - Directors

9:38 AM2021-09-02 1

Summary AP Report Aug 2021

169

March 2021

507284.88, 33%

250883.66, 16%

189508.13, 12%

112330.19, 7%

102778.06, 7%

99984.91, 6%

93955.35, 6%

78918.53, 5%

57125.79, 4%

56937.5, 4%

Top 10 Services by Amount Spent

Refuse Disposal (Central Subregion)-Nelson, Kaslo, Salmo and Areas D, E, F, and G

Arena (Castlegar Complex)-Castlegar and Areas I and J

Recreation Facility-Creston and Areas B, C and Area A

Emergency Communications 911

Refuse Disposal (East Subregion)-Creston and Areas A, B and C

Refuse Disposal (West Subregion)-Castlegar, New Denver, Slocan and Area H, I, J, and K

Emergency Consolidated Services

General Administration

Recreation Facility-Nelson and Areas F and Defined E

Economic Development-Kaslo and Area D

9:38 AM2021-09-02 1

Top 10 Services-VendorsAP Report Aug 2021170

March 2021

Integrated Sustainability Consultants Ltd., 259290.07, 26%

Alfred Horie Construction Co. Ltd., 180031.11, 18%

Z-KO Construction Ltd., 111229.28, 11%

GFL Environmental Inc. 2019, 83011.79, 8%

SLR Consulting (Canada) Ltd., 82792, 8%

Universal Handling Equipment Company Ltd, 75803.08, 7%

Regional District of Central Okanagan, 63769, 6%

Factor 5 Group Inc, 56937.5, 6%

BC Transit, 48231.53, 5%

R.D. of Fraser-Fort George, 46028.8, 5%

Top 10 Vendors by Value

Integrated Sustainability Consultants Ltd. Alfred Horie Construction Co. Ltd.

Z-KO Construction Ltd. GFL Environmental Inc. 2019

SLR Consulting (Canada) Ltd. Universal Handling Equipment Company Ltd

Regional District of Central Okanagan Factor 5 Group Inc

BC Transit R.D. of Fraser-Fort George

9:38 AM2021-09-02 2

Top 10 Services-VendorsAP Report Aug 2021171

Top 80% of payments by value Number of Payments Value

85 2,456,906$

1022117 Alberta Ltd. 1 5,460.00$ Alfred Horie Construction Co. Ltd. 1 170,129.40$ Arrow Lakes Aggregates 1 19,414.82$ Arrow Lakes Historical Society 1 23,235.61$ Arrow Lakes Search & Rescue 1 21,000.00$ Bc Conservation Foundation 1 15,000.00$ BC Transit 2 44,436.45$ Border Holdings Ltd. 1 37,920.75$ Breton Safety Services Ltd. 1 10,315.20$ Burton Community Association 1 17,191.00$ Canada West Refrigeration Ltd 2 23,446.56$ Canyon Community Association 1 21,224.16$ Castlegar & District Community Services Society (CDCSS) 1 18,900.00$ Castlegar Snowmobile Association 1 23,130.00$ Cathro Consulting Ltd 1 8,784.98$ Central Kootenay Garbage Club 1 9,292.50$ Creston & District Historical & Museum Society 1 120,741.00$ Creston Public Library Association 1 331,280.00$ Creston Valley Blossom Festival (CVBF) 1 14,760.00$ Creston, Town of 1 13,389.43$ Dog Creek Water Users Community 1 4,920.00$ East Shore Community Library Society 1 20,000.00$ Emco Corporation 1 5,308.38$ Factor 5 Group Inc 1 59,784.38$ FortisBC - Electricity 1 14,355.24$ Fortisbc - Natural Gas 1 4,930.89$ Frozen Solutions Inc. dba Frozen Refrigeration 1 10,206.00$ GFL Environmental Inc. 2019 2 60,109.35$ Goat Mountain Enterprises Ltd 1 12,669.33$ Goat River Residents Association 1 7,500.00$ I.T. Blueprint Solutions Consulting Inc. 1 21,806.40$ Insight Canada Inc. 1 37,322.97$ Integrated Sustainability Consultants Ltd. 1 245,029.12$ Izu-Shi Friendship Society 1 8,010.00$ Johnsons Landing Community Association 1 6,600.00$ Kalein Hospice Centre Society 1 6,727.50$ Kaslo & District Chamber of Commerce 1 10,000.00$ Kaslo Curling Club 1 10,000.00$ Kaslo Search & Rescue 1 22,169.00$ Kaslo, Village of 1 5,000.00$ KGC Fire Rescue Inc 1 20,143.84$ Kitchener Valley Recreation & Fire Protection Society 1 21,224.16$ Kootenay Adaptive Sport Association 1 10,500.00$ Kootenay Animal Assistance Program Society (KAAP) 1 11,054.70$ Kootenay Family Place 1 5,000.00$ Lardeau Valley Community Club 1 34,235.00$ Masse Enviromental Consultants Ltd. 1 11,994.93$ Minister of Finance 2 19,117.61$ Morrow Bioscience Ltd 1 17,895.09$ Mountain Eagle Security 2005 Ltd. 1 36,355.51$ Municipal Insurance Association Of BC 1 26,436.56$ Nakusp & District Museum Society 1 19,135.61$ Nakusp Elementary School SD10 1 9,000.00$ Nelson & District Museum, Archives, Art Gallery & Historical 1 7,852.50$ Nelson Hydro 1 15,419.64$ Pass Creek Neighbourhood Association 1 5,400.00$ PBS Benefits Corporation 1 44,722.00$ Periwinkle Children´s Centre 1 9,000.00$

Accounts Payable Top 80% of Payments for August 2021

172

Top 80% of payments by value Number of Payments Value

85 2,456,906$

Pitney Works 1 5,250.00$ Power Paving 1 32,760.00$ Propane Busters Inc. 1 5,792.33$ R.D. of Fraser-Fort George 1 48,330.24$ Regional District of Central Okanagan 1 63,769.00$ Riverside Farm 1 7,078.89$ Robson Recreation Society 1 7,650.00$ Rollins Machinery Limited 1 5,896.80$ Salmo & District Chamber of Commerce 1 12,240.00$ Salmo Valley Youth & Community Centre 1 55,130.00$ Slocan, Village of 1 10,000.00$ SLR Consulting (Canada) Ltd. 1 86,931.60$ SNT Geotechnical Ltd. 1 4,954.00$ Take a Hike, Youth at Risk Foundation 1 5,000.00$ Telus Communications Inc 1 5,103.57$ Tetra Tech Canada Inc. 1 20,567.62$ TRC Timberworks Ltd. 1 11,275.43$ Troy Life & Fire Safety Ltd 1 6,168.75$ Universal Handling Equipment Company Ltd 1 76,024.48$ WFR Wholesale Fire & Rescue Ltd 1 7,999.52$ Wynndel Community Centre 1 21,224.16$ Ymir Arts & Museum Society 1 6,660.00$ Z-KO Construction Ltd. 1 105,111.67$

173

Remaining 20% of payments by value Number of Payments Value

1,035 615,030$

1022117 Alberta Ltd. 8 11,736.64$ ACE Courier Services 6 543.40$ Acklands-Grainger Inc 1 233.43$ Air Liquide Canada Inc 1 54.86$ Alberta Fire Chiefs Association 1 210.64$ All Elements Industries Ltd. 1 346.50$ All Saints Anglican Cemetery 1 3,500.00$ Allans HOSE N´ALL 1 476.11$ Anderson, Bruce 1 279.07$ Andex Equipment Rentals 8 4,115.43$ Andrew Sheret Ltd 18 6,976.21$ Arcright Plumbing & Heating 1 789.60$ Argenta Community Association 1 4,500.00$ Arrow & Slocan Lakes Community Services (ASLCS) 1 2,500.00$ Arrow Lake Motel Feiffer Holdings 3 1,172.50$ Arrow Lakes District Arts Council Society 2 2,863.00$ Arrow Mountain Carwash & Mini Storage Ltd 1 3,150.00$ Arrow Professional Landscaping 2 2,152.50$ Associated Fire Safety Equipment 5 3,048.15$ Atomic Crayon 1 1,356.97$ B&L Security Patrol (1981) Ltd 1 1,293.60$ B.C. Scale Co. Ltd. 1 750.40$ Balfour Gill And Gift 1 1,597.25$ Barnhouse, Greg 4 1,946.57$ BC Air Filter Ltd 1 3,354.81$ BC Association of Community Response Networks (BCCRN) 1 1,267.40$ BC Hydro & Power Authority 4 3,568.29$ BC Municipal Safety Association 1 1,335.60$ BC One Call Limited 1 152.26$ BC Transit 1 3,795.08$ Beauvais, Jesse 2 280.70$ Bebelman, Aaron 1 1,438.88$ Bill´s Heavy Duty Enterprises (2004) Ltd. 6 3,589.30$ Bjarnason, Don 2 438.25$ Blackmore, Remington 1 25.00$ Blackmore, Travis 1 170.14$ Boswell & District Farmers Institute 1 1,500.00$ Brilliant Doukhobor Cemetery 1 1,155.00$ Brodie Consulting Ltd. 1 236.25$ Brohman, Rebecca 1 663.10$ Burton Community Association 1 3,091.00$ Burton Internet Society 1 39.20$ Calm Talk Communications 1 557.76$ Canada Post Corporation - Remittance Processing 2 889.30$ Canada West Refrigeration Ltd 3 11,502.23$ Canadian Red Cross 1 112.82$ Carmichael, Matthew 1 30.00$ Caro Analytical Services 4 2,194.92$ Cascade Lock & Safe 2 332.09$ Castle Fuels (2008) Inc 1 751.60$ Castlegar Home Hardware 3 148.77$ Castlegar Sculpturewalk Society 1 2,500.00$ Castlegar Skating Club 1 500.00$ Castlegar, City Of 3 3,605.46$ Cathro Consulting Ltd 1 2,196.58$ CDW Canada Corp 2 381.88$ Central Kootenay Food Policy Council 1 1,500.00$ Chapman, Jenna 1 1,467.08$ Charnell, Sophia 2 774.67$ Cintas Canada Ltd Location 889 1 121.03$ Classic Glass & Trim 1 128.25$ Cleartech Industries Inc 6 14,569.31$ Columbia Basin Broadband Corporation 4 2,861.60$ Columbia Wireless Inc 9 750.40$

Accounts Payable Bottom 20% of Payments for August 2021

174


1,035 615,030$

Comfort Welding Ltd 10 1,550.85$ Cover Architectural Collaborative Inc. 1 1,576.95$ Cowan´s Office Supplies 16 2,109.06$ CPR Depot 2 1,146.99$ Cranbrook Water Conditioning Ltd. 6 307.08$ Crawford Bay & District Hall & Parks Association 1 4,640.40$ Crawford Bay Store 9 575.50$ Crawford Truck & Equipment 2 670.10$ Crescent Valley Community Hall Society 1 375.00$ Creston Truck Service Ltd 3 707.34$ Creston Valley Chamber Of Commerce 1 2,651.25$ Creston Valley Rotary Club-Grants 3 2,000.00$ Creston, Town Of 3 2,005.83$ Cupe Local 748 1 764.99$ Currie, Joshua 1 62.50$ CVTC Golf Tournament 3 1,500.00$ Dave´s Plumbing Ltd 3 6,343.76$ DB Perks & Associates Ltd 5 1,568.27$ Deboon, Arnold 1 265.00$ Deer Park & Area Communication Society 1 3,574.50$ Denham Ford (BC) Ltd. 1 470.91$ Dewar, Tayten 1 991.20$ DHC Communications Inc 3 1,186.29$ Dickieson, Nicole 1 970.38$ Distributel Communications Limited 1 357.84$ Dominion Govlaw LLP 1 2,198.23$ Doran, Andrew 3 1,114.55$ Downtown Automotive 2 412.44$ Dr. Sean L. Wachtel Inc. 1 340.00$ Dye, Cindy 1 125.00$ East Shore Internet Society 2 112.00$ East Shore Mainstreet 1 115.50$ Edgewood General Store 1 981.23$ EECOL Electric Corp. 1 241.25$ Embery-Cullen, Christopher 1 825.00$ Enercon Water Treatment Ltd 1 4,427.44$ Environmental Operators Certification Program 4 840.00$ Esovoloff, Jennica 1 125.00$ Expresslane Deliveries 1 346.50$ Federated Co-Operatives Ltd 4 720.58$ Fehr, Carol 2 1,050.79$ Fernie, Stevie 1 50.00$ Filtration Group IAQ 1 2,049.57$ Fishlock, Garrett 3 749.68$ Fort Garry Fire Trucks Ltd 1 891.53$ FortisBC - Electricity 41 21,964.93$ Fortisbc - Natural Gas 2 4,072.20$ Foster, Noah (VF) 1 87.92$ Four Star Communications Inc 1 115.50$ Fraser Valley Building Supplies Inc. 8 390.40$ Freightliner of Cranbrook Ltd. 2 1,798.58$ Gain, Thomas Scott 1 1,172.50$ Gazzard, Kristi A 1 150.00$ Geo H Hewitt Co Ltd 1 120.34$ Georama Holdings Ltd. 1 718.71$ GFL Environmental Inc. 2019 12 14,186.67$ Gigliotti, Cory A 1 77.88$ Gilbert Parts Depot 6 555.83$ Globalstar Canada Satellite Co 1 1,276.80$ Goat Mountain Enterprises Ltd 2 2,403.97$ Gobat, Paul 1 125.00$ Good Water Warehouse 1 2,681.00$ Grant, Jeff 1 300.00$ Gray Creek Cemetery 1 1,500.00$ Gray Creek Store 4 86.55$ Gray´s Contracting 1 834.76$ Greene, Gregory 4 1,111.68$ Guille, Pam 2 3,606.75$ Guillevin International Inc 2 2,422.00$

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1,035 615,030$

Guthrie, Ethan 1 1,100.00$ Guthrie, Glen 1 25.00$ Hach Sales and Service Canada Ltd 1 855.24$ Hadfield, Anthony 2 1,155.21$ Hall Printing 3 768.04$ Hamilton, Joel 1 322.14$ Harrison, Susanna 2 50.54$ Hart, Kathy 1 100.00$ Hartman, Terry 1 756.00$ Hillary, Bill 1 1,160.00$ Hipperson Hardware 3 81.17$ Hi-Pro Sporting Goods Ltd 2 3,137.12$ HomePlus Products Inc. 2 309.00$ Hub Fire Engines & Equipment Ltd 4 7,904.43$ Hufty´s Leasing Ltd 1 497.88$ Hume Hotel 2 827.76$ HuskyPro 1 2,573.93$ Hywood Truck & Equipment Ltd 22 13,880.86$ I Love Creston Marketing Ltd 1 262.50$ I.T. Blueprint Solutions Consulting Inc. 3 6,246.41$ ICONIX Waterworks Ltd Partnership 3 2,849.50$ Imperial Oil WEX Canada Ltd 1 3,453.28$ In the Air Networks 1 78.40$ Industrial Alliance Insurance 1 805.90$ Infosat Communications 1 244.31$ Inland Allcare 20 7,930.91$ Inland Kenworth (Castlegar) 6 2,856.35$ Insurance Corporation of BC 1 163.00$ Integra Tire Auto Centre 1 1,200.64$ Interior Health Authority - Environmental Health 1 126.00$ Iridia Medical 1 184.25$ Iron Bull Welding 1 1,606.50$ Iron Mountain 1 204.77$ Jakubow Enterprises Ltd o/a Canadian Tire Castlegar (492) 17 1,958.41$ Janzen, John 1 141.60$ Jennifer Wickwire 1 300.00$ Johnny´s Grocery & Gas Sales 2 277.25$ Kal Tire (Creston) 1 199.93$ Kaslo & Area Youth Council 1 500.00$ Kaslo Automotive 1 23.21$ Kaslo Building Maintenance 1 535.50$ Kaslo Community Acupuncture Society 1 500.00$ Kaslo Home Hardware 4 243.98$ Kaslo Infonet Society 1 72.69$ Kaslo Pump 1 206.83$ Kaslo, Village Of 1 43.24$ Kathy Gordon´s Cleaning Services 3 300.00$ Kel Print 2 140.11$ Kelly´s Maintenance and Services 1 2,625.00$ KEM Services 1 1,050.00$ Kennlyn Enterprises 1 156.13$ KGC Fire Rescue Inc 2 2,951.24$ Kilburn, Jackie 1 2,380.00$ Kite Refrigeration 3 2,097.20$ Klassen, Ethel 1 104.99$ KM Kootenay Motors a Division of Bills Motors-In Ltd. 1 642.05$ Knudsen, Leroy B 1 150.00$ Kokanee Fire & Safety Ltd. 1 42.00$ Kokanee Ford Sales Ltd. 3 177.48$ Kokanee Rural Internet 1 89.60$ Kootenay Carshare Cooperative 1 1,410.64$ Kootenay Communications Ltd 1 2,231.29$ Kootenay Gallery of Art, History and Science 2 3,000.00$ Kootenay Glass & Mirror Ltd 1 120.54$ Kootenay Industrial Supply Ltd 17 1,513.30$ Kootenay Valley Water & Spas 2 31.80$ Kootenay Weed Control 1 3,066.00$ KRIK Services Co 1 505.24$ Kyle, James D 1 125.00$

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1,035 615,030$

Lambert, Paul 2 1,174.63$ Lane, Harvey 1 64.90$ Laramee, David 2 2,150.75$ Lesperance Mendes 1 2,564.80$ Lidstone & Company 7 2,784.75$ Lifesaving Society 7 3,006.27$ Lillies, Rebecca 4 2,423.02$ Limbwalker Tree Services 1 420.00$ Lister Community Cemetery 1 3,500.00$ Little h Design Works 3 685.13$ LogMeIn Ireland Limited 2 1,261.12$ Lordco Parts Ltd 7 799.56$ Lorencz, Cal 2 174.12$ Lunn, Jessica 1 755.22$ Malenfant, Hannah 2 353.25$ Masse Enviromental Consultants Ltd. 4 7,017.91$ May, Karen 3 2,028.78$ Mayday Electric Ltd 2 4,093.61$ Medland, Cory 1 710.36$ Mental Health Commission of Canada 1 1,890.00$ Mills Bros Construction Ltd 4 4,258.30$ Mills Office Productivity 1 402.62$ Minister Of Finance - Product Distribution Centre 4 1,381.74$ Mister Tire 1 1,888.28$ Mitchell Supply Ltd 5 208.19$ Morris, Kailey 1 105.37$ Mountain Eagle Security 2005 Ltd. 1 3,288.23$ Nakusp & Area Development Board 2 4,314.15$ Nakusp Home Hardware 1 145.23$ Nakusp, Village Of 2 5,475.81$ Nanaimo, City of 3 1,076.25$ Napa Auto Parts (Nelson) 2 47.90$ Navigata Communications Limited 1 39.85$ Nelson Building Centre Ltd 12 346.40$ Nelson Chrysler A Division of City Auto Ltd 3 3,378.17$ Nelson Civic Theatre Society 1 1,000.00$ Nelson Farmers Supply Ltd 9 945.89$ Nelson Ford Sales (2003) Inc. 1 1,856.46$ Nelson Hydro 9 4,282.77$ Nelson Onsite Solutions 1 1,076.25$ Nelson, Calvin 1 7.38$ Nelson, City Of 3 3,367.50$ Northtown Rental & Sales 4 987.17$ Novatech Analytical Solutions Inc. 1 3,979.85$ Omega Communications Ltd. 1 349.16$ Oso Negro 1 75.00$ Overland West Freight Lines Ltd 4 3,175.72$ Parkland Corporation 1 479.06$ Passmore Fire Hall Social Club 1 2,000.00$ Passmore Laboratory Ltd 5 630.00$ Patterson, Greg 1 80.83$ Pedersen, Carol Ann 1 300.00$ Pereversoff, Peter 1 760.15$ Pharmasave Home Healthcare 1 203.70$ Playmor Power Products Ltd. 2 155.78$ Popoff, Walter A 2 923.85$ Prestige Lakeside Resort 4 1,632.31$ Purolator Inc 3 239.43$ Pyramid Building Supplies 1 20.57$ R Sorenson Tree Services 1 672.00$ RC Strategies Inc. 1 2,940.00$ Reliance Office Services Ltd 1 2,415.00$ Rfs Canada 7 776.35$ Richardson, Ian 1 1,100.00$ Ricoh Canada Inc 5 5,379.62$ Right Touch Auto Detailing, The 5 2,075.93$ Riondel Cable Society 2 110.00$ Riverside Farm 2 1,373.40$ Rk Schepers Holdings Ltd 11 1,251.45$

177


1,035 615,030$

Roadpost Inc. T46274 2 729.47$ Rocky Mountain Agencies 7 13,772.85$ Rocky Mountain Phoenix 7 8,004.88$ Rogers, Leon 1 1,100.00$ Royal Canadian Legion #203 Edgewood 1 4,724.75$ Salmo Valley Swimming Pool Society 1 900.00$ Salmo Valley Youth & Community Centre 1 866.67$ Salmon, Evan 1 37.76$ Sannes, Keith 1 75.00$ Santos, Wanda 2 150.00$ Secure By Design 1 61.60$ Seguin, Daniel 1 72.81$ Selkirk Security Services Ltd 1 77.44$ Seminoff, Michelle 2 3,700.00$ Seton 3 450.19$ Sfj Inc 1 3,574.44$ Shapovalov, Shannon 1 20.99$ Shasheen Machine Ltd 1 224.00$ Shaw Buisness A division of Shaw Telecom G.P. 1 965.29$ Shaw Cable 20 2,757.75$ Sheep Creek Crane Ltd 1 1,606.50$ Shepherd, Crystal 1 75.00$ Shoreacres Neighbourhood Community Association 1 1,000.00$ Silica Renewables Pty 1 367.50$ Silverton Building Supplies Ltd 3 105.67$ Simon´s Garage Door Services 1 672.00$ Siray, Kim dba Family Design & Creations 1 1,228.50$ Sk Electronics Ltd 29 11,598.57$ Skyway Hardware 2 723.48$ Slocan Lake Golf Club 1 1,250.00$ Slocan Park Community Hall Society 2 808.59$ Slocan Valley Home Hardware 2 103.38$ Small, Jennifer 1 75.00$ Smith, Kevin 4 1,713.47$ Snell, Dani 2 100.65$ SNT Geotechnical Ltd. 1 2,758.55$ SOS 4 Kids Inc 1 594.35$ Sound Solutions (2002) Inc. 1 588.00$ Southam, John W 2 1,090.00$ Spartan Controls Ltd 1 2,578.80$ Speedpro Signs 5 891.06$ Speedpro Signs (Trail) 4 1,360.80$ Sportfactor Inc 1 4,112.04$ Steer Environmental Associates Ltd. 1 1,006.69$ Sterling Backcheck Canada Corp. 1 62.12$ Stonewall Fire Protection and Safety 2 464.10$ Stout, Erik 1 3,000.00$ Studio 9 Architecture & Planning Ltd 1 1,240.34$ Sun Life Assurance Company of Canada 2 1,379.71$ Sundry Vendor 40 11,911.64$ Swift Internet 2 156.80$ Taghum Shell (1997) 12 889.04$ Telefson, Lee 1 210.00$ Telus Communications Inc 4 1,938.23$ Tenaquip Industrial Distribution 3 267.01$ Terrapure 3 902.21$ Terus Construction Ltd. 1 719.04$ Tetra Tech Canada Inc. 1 153.04$ The COL Co-Lab & Guesthouse 1 399.00$ The Corporation of the Village of Silverton 1 210.00$ The Rural Alternatives Research and Training Society 1 500.00$ Thiele, Dustin 1 360.00$ Thor´s Pizza 1 87.26$ Thurber Engineering Ltd. 1 721.88$ Tilley, Colleen F 2 236.00$ Tip-it Waste Solutions Inc. 3 1,360.05$ Tratech Mechanical Ltd 1 4,184.24$ Tremblay, Laura 2 5,643.00$ Trobak, Dan 1 590.63$

178


1,035 615,030$

Trowelex Equipment Rentals And Sales 12 7,361.30$ Tu-Dor Lock & Safe Ltd 2 150.28$ Uline Canada Corporation 2 695.89$ Unit4 Business Software Corporation 2 1,278.38$ Universal Handling Equipment Company Ltd 1 3,320.80$ Uppal, Jasmine 1 100.00$ Valhalla Septic Services LTD 1 611.25$ Valley Voice Ltd 2 319.20$ Van Houtte Coffee Services 1 166.61$ Van Kam Freightways Ltd 5 1,705.96$ VH Sporte Canada 2 1,564.41$ Vitalaire Canada Inc 2 365.86$ W.H. Excavating 6 4,024.13$ Waltec Electric Ltd. 1 1,143.45$ Waste Management 10 2,577.36$ Weber, Matthew J 1 975.00$ West K Concrete Ltd. 1 322.35$ Western Auto Wreckers (1974) Ltd 1 452.81$ WFR Wholesale Fire & Rescue Ltd 7 5,399.69$ Whitehead, Kathryn 2 1,023.42$ Whitney, Stephanie 1 187.86$ Wichmann, Jason 1 975.00$ Wilkinson, James 3 1,526.73$ Winlaw Fire Department Social Club 1 2,000.00$ Winlaw Hall Society 1 1,190.00$ Winlaw Mini-Mart 9 888.60$ WJF Instrumentation (1990) Ltd. 1 315.00$ Wood Wyant Inc 7 1,913.63$ WSP Canada Inc. 1 855.75$ Xplornet Communications Inc 1 105.84$ Yahk-Kingsgate Recreation Society 2 2,000.00$ Yahk-Kingsgate Recreation Society 1 1,000.00$ Young Anderson Barristers & Solicitors 1 369.60$

179

Directors Number of Payments Value

3 $1,679

Lunn, Jessica 1 755.22$ Popoff, Walter A 2 923.85$

Employees Number of Payments Value

97 40,978$

Anderson, Bruce 1 279.07$ Barnhouse, Greg 4 1,946.57$ Beauvais, Jesse 2 280.70$ Bebelman, Aaron 1 1,438.88$ Bjarnason, Don 2 438.25$ Blackmore, Remington 1 25.00$ Blackmore, Travis 1 170.14$ Brohman, Rebecca 1 663.10$ Carmichael, Matthew 1 30.00$ Chapman, Jenna 1 1,467.08$ Charnell, Sophia 2 774.67$ Currie, Joshua 1 62.50$ Dewar, Tayten 1 991.20$ Dickieson, Nicole 1 970.38$ Doran, Andrew 3 1,114.55$ Dye, Cindy 1 125.00$ Embery-Cullen, Christopher 1 825.00$ Fehr, Carol 2 1,050.79$ Fernie, Stevie 1 50.00$ Fishlock, Garrett 3 749.68$ Foster, Noah (VF) 1 87.92$ Gazzard, Kristi A 1 150.00$ Gigliotti, Cory A 1 77.88$ Gobat, Paul 1 125.00$ Grant, Jeff 1 300.00$ Greene, Gregory 4 1,111.68$ Guthrie, Ethan 1 1,100.00$ Guthrie, Glen 1 25.00$ Hadfield, Anthony 2 1,155.21$ Hamilton, Joel 1 322.14$ Harrison, Susanna 2 50.54$ Janzen, John 1 141.60$ Klassen, Ethel 1 104.99$ Knudsen, Leroy B 1 150.00$ Kyle, James D 1 125.00$ Lambert, Paul 2 1,174.63$ Lane, Harvey 1 64.90$ Laramee, David 2 2,150.75$ Lillies, Rebecca 4 2,423.02$ Lorencz, Cal 2 174.12$ Malenfant, Hannah 2 353.25$ May, Karen 2 1,508.78$ Medland, Cory 1 710.36$ Morris, Kailey 1 105.37$ Nelson, Calvin 1 7.38$ Patterson, Greg 1 80.83$ Pedersen, Carol Ann 1 300.00$ Richardson, Ian 1 1,100.00$ Rogers, Leon 1 1,100.00$ Salmon, Evan 1 37.76$ Sannes, Keith 1 75.00$ Seguin, Daniel 1 72.81$ Shapovalov, Shannon 1 20.99$ Smith, Kevin 4 1,713.47$ Snell, Dani 2 100.65$ Southam, John W 2 1,090.00$ Stout, Erik 1 3,000.00$ Telefson, Lee 1 210.00$ Tilley, Colleen F 2 236.00$ Weber, Matthew J 1 975.00$ Whitehead, Kathryn 2 1,023.42$ Whitney, Stephanie 1 187.86$ Wichmann, Jason 1 975.00$ Wilkinson, James 3 1,526.73$

Employees and Directors August 2021

180

Discretionary, Community Development, and Other Grants Number of Payments

72 1,009,364$

All Saints Anglican Cemetery 1 3,500.00$ Argenta Community Association 1 4,500.00$ Arrow & Slocan Lakes Community Services (ASLCS) 1 2,500.00$ Arrow Lakes District Arts Council Society 2 2,863.00$ Arrow Lakes Historical Society 1 23,235.61$ Arrow Lakes Search & Rescue 1 21,000.00$ BC Association of Community Response Networks (BCCRN) 1 1,267.40$ Boswell & District Farmers Institute 1 1,500.00$ Brilliant Doukhobor Cemetery 1 1,155.00$ Burton Community Association 2 20,282.00$ Canyon Community Association 1 21,224.16$ Castlegar & District Community Services Society (CDCSS) 1 18,900.00$ Castlegar Sculpturewalk Society 1 2,500.00$ Castlegar Skating Club 1 500.00$ Castlegar Snowmobile Association 1 23,130.00$ Central Kootenay Food Policy Council 1 1,500.00$ Crawford Bay & District Hall & Parks Association 1 4,640.40$ Creston & District Historical & Museum Society 1 120,741.00$ Creston Public Library Association 1 331,280.00$ Creston Valley Blossom Festival (CVBF) 1 14,760.00$ Creston Valley Rotary Club-Grants 3 2,000.00$ Creston, Town of 1 13,389.43$ CVTC Golf Tournament 3 1,500.00$ Deer Park & Area Communication Society 1 3,574.50$ Dog Creek Water Users Community 1 4,920.00$ East Shore Community Library Society 1 20,000.00$ Goat River Residents Association 1 7,500.00$ Gray Creek Cemetery 1 1,500.00$ Izu-Shi Friendship Society 1 8,010.00$ Johnsons Landing Community Association 1 6,600.00$ Kalein Hospice Centre Society 1 6,727.50$ Kaslo & Area Youth Council 1 500.00$ Kaslo & District Chamber of Commerce 1 10,000.00$ Kaslo Community Acupuncture Society 1 500.00$ Kaslo Curling Club 1 10,000.00$ Kaslo Search & Rescue 1 22,169.00$ Kaslo, Village of 1 5,000.00$ Kitchener Valley Recreation & Fire Protection Society 1 21,224.16$ Kootenay Animal Assistance Program Society (KAAP) 1 11,054.70$ Kootenay Family Place 1 5,000.00$ Kootenay Gallery of Art, History and Science 2 3,000.00$ Lardeau Valley Community Club 1 34,235.00$ Lister Community Cemetery 1 3,500.00$ Nakusp & Area Development Board 2 4,314.15$ Nakusp & District Museum Society 1 19,135.61$ Nakusp Elementary School SD10 1 9,000.00$ Nelson & District Museum, Archives, Art Gallery & Historical 1 7,852.50$ Nelson Civic Theatre Society 1 1,000.00$ Pass Creek Neighbourhood Association 1 5,400.00$ Passmore Fire Hall Social Club 1 2,000.00$ Periwinkle Children´s Centre 1 9,000.00$ Robson Recreation Society 1 7,650.00$ Royal Canadian Legion #203 Edgewood 1 4,724.75$ Salmo & District Chamber of Commerce 1 12,240.00$ Salmo Valley Swimming Pool Society 1 900.00$ Salmo Valley Youth & Community Centre 1 55,130.00$ Shoreacres Neighbourhood Community Association 1 1,000.00$ Slocan Lake Golf Club 1 1,250.00$ Slocan, Village of 1 10,000.00$ Take a Hike, Youth at Risk Foundation 1 5,000.00$ Winlaw Fire Department Social Club 1 2,000.00$ Wynndel Community Centre 1 21,224.16$ Yahk-Kingsgate Recreation Society 1 1,000.00$ Ymir Arts & Museum Society 1 6,660.00$

All Other Vendors Number of Payments Value

948 2,019,915$

1022117 Alberta Ltd. 9 17,196.64$ ACE Courier Services 6 543.40$ Acklands-Grainger Inc 1 233.43$ Air Liquide Canada Inc 1 54.86$ Alberta Fire Chiefs Association 1 210.64$ Alfred Horie Construction Co. Ltd. 1 170,129.40$ All Elements Industries Ltd. 1 346.50$ Allans HOSE N´ALL 1 476.11$ Andex Equipment Rentals 8 4,115.43$ Andrew Sheret Ltd 18 6,976.21$ Arcright Plumbing & Heating 1 789.60$ Arrow Lake Motel Feiffer Holdings 3 1,172.50$ Arrow Lakes Aggregates 1 19,414.82$ Arrow Mountain Carwash & Mini Storage Ltd 1 3,150.00$ Arrow Professional Landscaping 2 2,152.50$ Associated Fire Safety Equipment 5 3,048.15$ Atomic Crayon 1 1,356.97$ B&L Security Patrol (1981) Ltd 1 1,293.60$ B.C. Scale Co. Ltd. 1 750.40$ Balfour Gill And Gift 1 1,597.25$ BC Air Filter Ltd 1 3,354.81$

Accounts Payable for August 2021 Breakdown by Type of Payment

181


948 2,019,915$ Bc Conservation Foundation 1 15,000.00$ BC Hydro & Power Authority 4 3,568.29$ BC Municipal Safety Association 1 1,335.60$ BC One Call Limited 1 152.26$ BC Transit 3 48,231.53$ Bill´s Heavy Duty Enterprises (2004) Ltd. 6 3,589.30$ Border Holdings Ltd. 1 37,920.75$ Breton Safety Services Ltd. 1 10,315.20$ Brodie Consulting Ltd. 1 236.25$ Burton Internet Society 1 39.20$ Calm Talk Communications 1 557.76$ Canada Post Corporation - Remittance Processing 2 889.30$ Canada West Refrigeration Ltd 5 34,948.79$ Canadian Red Cross 1 112.82$ Caro Analytical Services 4 2,194.92$ Cascade Lock & Safe 2 332.09$ Castle Fuels (2008) Inc 1 751.60$ Castlegar Home Hardware 3 148.77$ Castlegar, City Of 3 3,605.46$ Cathro Consulting Ltd 2 10,981.56$ CDW Canada Corp 2 381.88$ Central Kootenay Garbage Club 1 9,292.50$ Cintas Canada Ltd Location 889 1 121.03$ Classic Glass & Trim 1 128.25$ Cleartech Industries Inc 6 14,569.31$ Columbia Basin Broadband Corporation 4 2,861.60$ Columbia Wireless Inc 9 750.40$ Comfort Welding Ltd 10 1,550.85$ Cover Architectural Collaborative Inc. 1 1,576.95$ Cowan´s Office Supplies 16 2,109.06$ CPR Depot 2 1,146.99$ Cranbrook Water Conditioning Ltd. 6 307.08$ Crawford Bay Store 9 575.50$ Crawford Truck & Equipment 2 670.10$ Crescent Valley Community Hall Society 1 375.00$ Creston Truck Service Ltd 3 707.34$ Creston Valley Chamber Of Commerce 1 2,651.25$ Creston, Town Of 3 2,005.83$ Cupe Local 748 1 764.99$ Dave´s Plumbing Ltd 3 6,343.76$ DB Perks & Associates Ltd 5 1,568.27$ Deboon, Arnold 1 265.00$ Denham Ford (BC) Ltd. 1 470.91$ DHC Communications Inc 3 1,186.29$ Distributel Communications Limited 1 357.84$ Dominion Govlaw LLP 1 2,198.23$ Downtown Automotive 2 412.44$ Dr. Sean L. Wachtel Inc. 1 340.00$ East Shore Internet Society 2 112.00$ East Shore Mainstreet 1 115.50$ Edgewood General Store 1 981.23$ EECOL Electric Corp. 1 241.25$ Emco Corporation 1 5,308.38$ Enercon Water Treatment Ltd 1 4,427.44$ Environmental Operators Certification Program 4 840.00$ Esovoloff, Jennica 1 125.00$ Expresslane Deliveries 1 346.50$ Factor 5 Group Inc 1 59,784.38$ Federated Co-Operatives Ltd 4 720.58$ Filtration Group IAQ 1 2,049.57$ Fort Garry Fire Trucks Ltd 1 891.53$ FortisBC - Electricity 42 36,320.17$ Fortisbc - Natural Gas 3 9,003.09$ Four Star Communications Inc 1 115.50$ Fraser Valley Building Supplies Inc. 8 390.40$ Freightliner of Cranbrook Ltd. 2 1,798.58$ Frozen Solutions Inc. dba Frozen Refrigeration 1 10,206.00$ Gain, Thomas Scott 1 1,172.50$ Geo H Hewitt Co Ltd 1 120.34$ Georama Holdings Ltd. 1 718.71$ GFL Environmental Inc. 2019 14 74,296.02$ Gilbert Parts Depot 6 555.83$ Globalstar Canada Satellite Co 1 1,276.80$ Goat Mountain Enterprises Ltd 3 15,073.30$ Good Water Warehouse 1 2,681.00$ Gray Creek Store 4 86.55$ Gray´s Contracting 1 834.76$ Guille, Pam 2 3,606.75$ Guillevin International Inc 2 2,422.00$ Hach Sales and Service Canada Ltd 1 855.24$ Hall Printing 3 768.04$ Hart, Kathy 1 100.00$ Hartman, Terry 1 756.00$ Hillary, Bill 1 1,160.00$ Hipperson Hardware 3 81.17$ Hi-Pro Sporting Goods Ltd 2 3,137.12$ HomePlus Products Inc. 2 309.00$ Hub Fire Engines & Equipment Ltd 4 7,904.43$ Hufty´s Leasing Ltd 1 497.88$ Hume Hotel 2 827.76$ HuskyPro 1 2,573.93$ Hywood Truck & Equipment Ltd 22 13,880.86$ I Love Creston Marketing Ltd 1 262.50$ I.T. Blueprint Solutions Consulting Inc. 4 28,052.81$ ICONIX Waterworks Ltd Partnership 3 2,849.50$

182


948 2,019,915$ Imperial Oil WEX Canada Ltd 1 3,453.28$ In the Air Networks 1 78.40$ Industrial Alliance Insurance 1 805.90$ Infosat Communications 1 244.31$ Inland Allcare 20 7,930.91$ Inland Kenworth (Castlegar) 6 2,856.35$ Insight Canada Inc. 1 37,322.97$ Insurance Corporation of BC 1 163.00$ Integra Tire Auto Centre 1 1,200.64$ Integrated Sustainability Consultants Ltd. 1 245,029.12$ Interior Health Authority - Environmental Health 1 126.00$ Iridia Medical 1 184.25$ Iron Bull Welding 1 1,606.50$ Iron Mountain 1 204.77$ Jakubow Enterprises Ltd o/a Canadian Tire Castlegar (492) 17 1,958.41$ Jennifer Wickwire 1 300.00$ Johnny´s Grocery & Gas Sales 2 277.25$ Kal Tire (Creston) 1 199.93$ Kaslo Automotive 1 23.21$ Kaslo Building Maintenance 1 535.50$ Kaslo Home Hardware 4 243.98$ Kaslo Infonet Society 1 72.69$ Kaslo Pump 1 206.83$ Kaslo, Village Of 1 43.24$ Kathy Gordon´s Cleaning Services 3 300.00$ Kel Print 2 140.11$ Kelly´s Maintenance and Services 1 2,625.00$ KEM Services 1 1,050.00$ Kennlyn Enterprises 1 156.13$ KGC Fire Rescue Inc 3 23,095.08$ Kilburn, Jackie 1 2,380.00$ Kite Refrigeration 3 2,097.20$ KM Kootenay Motors a Division of Bills Motors-In Ltd. 1 642.05$ Kokanee Fire & Safety Ltd. 1 42.00$ Kokanee Ford Sales Ltd. 3 177.48$ Kokanee Rural Internet 1 89.60$ Kootenay Adaptive Sport Association 1 10,500.00$ Kootenay Carshare Cooperative 1 1,410.64$ Kootenay Communications Ltd 1 2,231.29$ Kootenay Glass & Mirror Ltd 1 120.54$ Kootenay Industrial Supply Ltd 17 1,513.30$ Kootenay Valley Water & Spas 2 31.80$ Kootenay Weed Control 1 3,066.00$ KRIK Services Co 1 505.24$ Lesperance Mendes 1 2,564.80$ Lidstone & Company 7 2,784.75$ Lifesaving Society 7 3,006.27$ Limbwalker Tree Services 1 420.00$ Little h Design Works 3 685.13$ LogMeIn Ireland Limited 2 1,261.12$ Lordco Parts Ltd 7 799.56$ Masse Enviromental Consultants Ltd. 5 19,012.84$ May, Karen 1 520.00$ Mayday Electric Ltd 2 4,093.61$ Mental Health Commission of Canada 1 1,890.00$ Mills Bros Construction Ltd 4 4,258.30$ Mills Office Productivity 1 402.62$ Minister of Finance 2 19,117.61$ Minister Of Finance - Product Distribution Centre 4 1,381.74$ Mister Tire 1 1,888.28$ Mitchell Supply Ltd 5 208.19$ Morrow Bioscience Ltd 1 17,895.09$ Mountain Eagle Security 2005 Ltd. 2 39,643.74$ Municipal Insurance Association Of BC 1 26,436.56$ Nakusp Home Hardware 1 145.23$ Nakusp, Village Of 2 5,475.81$ Nanaimo, City of 3 1,076.25$ Napa Auto Parts (Nelson) 2 47.90$ Navigata Communications Limited 1 39.85$ Nelson Building Centre Ltd 12 346.40$ Nelson Chrysler A Division of City Auto Ltd 3 3,378.17$ Nelson Farmers Supply Ltd 9 945.89$ Nelson Ford Sales (2003) Inc. 1 1,856.46$ Nelson Hydro 10 19,702.41$ Nelson Onsite Solutions 1 1,076.25$ Nelson, City Of 3 3,367.50$ Northtown Rental & Sales 4 987.17$ Novatech Analytical Solutions Inc. 1 3,979.85$ Omega Communications Ltd. 1 349.16$ Oso Negro 1 75.00$ Overland West Freight Lines Ltd 4 3,175.72$ Parkland Corporation 1 479.06$ Passmore Laboratory Ltd 5 630.00$ PBS Benefits Corporation 1 44,722.00$ Pereversoff, Peter 1 760.15$ Pharmasave Home Healthcare 1 203.70$ Pitney Works 1 5,250.00$ Playmor Power Products Ltd. 2 155.78$ Power Paving 1 32,760.00$ Prestige Lakeside Resort 4 1,632.31$ Propane Busters Inc. 1 5,792.33$ Purolator Inc 3 239.43$ Pyramid Building Supplies 1 20.57$ R Sorenson Tree Services 1 672.00$ R.D. of Fraser-Fort George 1 48,330.24$

183


948 2,019,915$ RC Strategies Inc. 1 2,940.00$ Regional District of Central Okanagan 1 63,769.00$ Reliance Office Services Ltd 1 2,415.00$ Rfs Canada 7 776.35$ Ricoh Canada Inc 5 5,379.62$ Right Touch Auto Detailing, The 5 2,075.93$ Riondel Cable Society 2 110.00$ Riverside Farm 3 8,452.29$ Rk Schepers Holdings Ltd 11 1,251.45$ Roadpost Inc. T46274 2 729.47$ Rocky Mountain Agencies 7 13,772.85$ Rocky Mountain Phoenix 7 8,004.88$ Rollins Machinery Limited 1 5,896.80$ Salmo Valley Youth & Community Centre 1 866.67$ Santos, Wanda 2 150.00$ Secure By Design 1 61.60$ Selkirk Security Services Ltd 1 77.44$ Seminoff, Michelle 2 3,700.00$ Seton 3 450.19$ Sfj Inc 1 3,574.44$ Shasheen Machine Ltd 1 224.00$ Shaw Buisness A division of Shaw Telecom G.P. 1 965.29$ Shaw Cable 20 2,757.75$ Sheep Creek Crane Ltd 1 1,606.50$ Shepherd, Crystal 1 75.00$ Silica Renewables Pty 1 367.50$ Silverton Building Supplies Ltd 3 105.67$ Simon´s Garage Door Services 1 672.00$ Siray, Kim dba Family Design & Creations 1 1,228.50$ Sk Electronics Ltd 29 11,598.57$ Skyway Hardware 2 723.48$ Slocan Park Community Hall Society 2 808.59$ Slocan Valley Home Hardware 2 103.38$ SLR Consulting (Canada) Ltd. 1 86,931.60$ Small, Jennifer 1 75.00$ SNT Geotechnical Ltd. 2 7,712.55$ SOS 4 Kids Inc 1 594.35$ Sound Solutions (2002) Inc. 1 588.00$ Spartan Controls Ltd 1 2,578.80$ Speedpro Signs 5 891.06$ Speedpro Signs (Trail) 4 1,360.80$ Sportfactor Inc 1 4,112.04$ Steer Environmental Associates Ltd. 1 1,006.69$ Sterling Backcheck Canada Corp. 1 62.12$ Stonewall Fire Protection and Safety 2 464.10$ Studio 9 Architecture & Planning Ltd 1 1,240.34$ Sun Life Assurance Company of Canada 2 1,379.71$ Sundry Vendor 40 11,911.64$ Swift Internet 2 156.80$ Taghum Shell (1997) 12 889.04$ Telus Communications Inc 5 7,041.80$ Tenaquip Industrial Distribution 3 267.01$ Terrapure 3 902.21$ Terus Construction Ltd. 1 719.04$ Tetra Tech Canada Inc. 2 20,720.66$ The COL Co-Lab & Guesthouse 1 399.00$ The Corporation of the Village of Silverton 1 210.00$ The Rural Alternatives Research and Training Society 1 500.00$ Thiele, Dustin 1 360.00$ Thor´s Pizza 1 87.26$ Thurber Engineering Ltd. 1 721.88$ Tip-it Waste Solutions Inc. 3 1,360.05$ Tratech Mechanical Ltd 1 4,184.24$ TRC Timberworks Ltd. 1 11,275.43$ Tremblay, Laura 2 5,643.00$ Trobak, Dan 1 590.63$ Trowelex Equipment Rentals And Sales 12 7,361.30$ Troy Life & Fire Safety Ltd 1 6,168.75$ Tu-Dor Lock & Safe Ltd 2 150.28$ Uline Canada Corporation 2 695.89$ Unit4 Business Software Corporation 2 1,278.38$ Universal Handling Equipment Company Ltd 2 79,345.28$ Uppal, Jasmine 1 100.00$ Valhalla Septic Services LTD 1 611.25$ Valley Voice Ltd 2 319.20$ Van Houtte Coffee Services 1 166.61$ Van Kam Freightways Ltd 5 1,705.96$ VH Sporte Canada 2 1,564.41$ Vitalaire Canada Inc 2 365.86$ W.H. Excavating 6 4,024.13$ Waltec Electric Ltd. 1 1,143.45$ Waste Management 10 2,577.36$ West K Concrete Ltd. 1 322.35$ Western Auto Wreckers (1974) Ltd 1 452.81$ WFR Wholesale Fire & Rescue Ltd 8 13,399.21$ Winlaw Hall Society 1 1,190.00$ Winlaw Mini-Mart 9 888.60$ WJF Instrumentation (1990) Ltd. 1 315.00$ Wood Wyant Inc 7 1,913.63$ WSP Canada Inc. 1 855.75$ Xplornet Communications Inc 1 105.84$ Yahk-Kingsgate Recreation Society 2 2,000.00$ Young Anderson Barristers & Solicitors 1 369.60$ Z-KO Construction Ltd. 1 105,111.67$

184

Columbia Basin Trust14%

Community Development3%

Discretionary Grant1%

Financial Service Grant81%

RDCK1%

Grants by Type

Columbia Basin Trust Community Development Discretionary Grant Financial Service Grant RDCK

185

Operating, $2,216,222 , 71%

Capital, $886,296 , 29%

August 2021 Capital VS Operating Expenditures

Operating Capital

186

198950.01, 23%

19244.56, 2%

21519.84, 2%

144460.58, 17%

428005.86, 49%

48012.11, 6%

4925.43, 1%

640.29, 0%

2456, 0%

161.39, 0%

August 2021 Capital by Service

Arena (Castlegar Complex)-Castlegar and Areas I and J

Fire Protection-Area F (North Shore)

General Administration

Recreation Facility-Creston and Areas B, C and Area A

Refuse Disposal (Central Subregion)-Nelson, Kaslo, Salmo and Areas D, E, F, and G

Refuse Disposal (East Subregion)-Creston and Areas A, B and C

Refuse Disposal (West Subregion)-Castlegar, New Denver, Slocan and Area H, I, J, and K

Water Utility-Area A (Riondel)

Water Utility-Area B (Arrow Creek)

Water Utility-Area D (Woodbury)

187


Bylaw No. 2678

A bylaw to establish a commission to make recommendations on the Portion of Electoral Area A Recreational Program Local Service.

WHEREAS a regional district may, pursuant to the Local Government Act, establish a commission to advise and bring recommendations to the Board on the operations of a regional district service; AND WHEREAS a regional district may by bylaw, pursuant to the Local Government Act, delegate certain administrative duties and authorities to a commission; AND WHEREAS the Regional Board adopted “Portion of Electoral Area A (Rec. #9) Recreational Program Bylaw No. 786, 1990”, as amended, which established an recreation service on behalf of a portion of Electoral Area A; NOW THEREFORE the Board of the Regional District of Central Kootenay, in open meeting assembled, HEREBY ENACTS as follows: COMMISSION ESTABLISHMENT 1 Recreation Commission No. 9 – Portion of Area A is hereby established.

DEFINITIONS 2 In this bylaw:

Board means the Board of the Regional District of Central Kootenay. Commission means the Recreation Commission No. 9 established by this bylaw. Meeting Coordinator means the person who is responsible for the preparations of the Commission meetings including the agendas and minutes as established by this bylaw. Primary Residence means the dwelling where a person usually lives. A person may have only one primary residence at any given time and is used for legal purposes such as determining where a person votes or pays taxes. Regional District means the Regional District of Central Kootenay. Service Area means the Portion of Electoral Area A Recreational Program Local Service Area.

188

COMMISSION PURPOSE 3 The purpose of the Commission, as delegated by the Board, is to:

(1) enhance the quality of life of participants in the Service Area by providing grant funds to

recreation and service providers in a Portion of Electoral Area A;

(2) consider and make recommendations to the Board on the acquisition and development of recreational facilities and program delivery in the Service Area;

(3) review the financial performance of the service relative to the annual budget approved by the

Board;

(4) consider and make recommendations to the Board on the budget for review; and

(5) to act as two-way conduit of information and communications between the Regional District staff and the Board, and the communities within the Service Area, on Regional District matters affecting the community;

MEMBERSHIP 4 (1) The Commission shall consist of:

(a) the Director representing Electoral Area A; and (b) a maximum of eight (8) and a minimum of three (3) members-at-large whose Primary

Residence is in the Service Area. In the absence of the Electoral Area Director, the Alternate Director for the Electoral Area A may take the place of, vote and generally act in all matters on behalf of the absent director. MEMBERSHIP APPOINTMENTS 5 (1) The Regional District of Central Kootenay shall place advertisements in publications which serve

the Service Area to notify the public about any vacant positions on the Commission. (2) The Director and the members-at-large, whose term has not expired, shall review all

applications and recommend to the Board of Directors the names of candidates for appointment to the Commission. In the event, the Commission does not meet quorum, the Director shall make the appointment recommendation to the Board of Directors.

(3) All nominations shall be submitted to the Board for consideration each year no later than ten

(10) days prior to the December Board meeting to assure membership is established for the next year and quorum is met.

(4) All Commission members shall be appointed by resolution of the Board.

(5) Members may be reappointed at the discretion of the Board.

189

(6) The Board may, at any time, by an affirmative vote of not less than two-thirds (2/3) of the members present at the Board meeting, terminate the appointment of any or all members-at-large of the Commission.

MEMBERSHIP TERM

6 (1) Members shall be appointed up to a two (2) year term or a minimum of a one (1) year term

depending on the Commission’s requirements. (2) Terms shall vary, with half of the members-at-large terms expiring a year prior to the other half. (3) Members are expected to commit to attending meetings as required. Substitute members will not be permitted unless they are appointed as an alternate. (4) A member of the Commission who misses three (3) consecutive meetings without the approval

of the Chair or without reason satisfactory to the Commission shall be deemed to have resigned, at which time the Commission shall notify the Board in writing in order to appoint a new member.

(5) In the event of the death, resignation or disqualification of a member of the Commission, the

Board may appoint a new member.

(6) Should a member-at-large cease having a Primary Residence in the area they represents, they will be deemed to have resigned from the Commission.

REMUNERATION 7 Members of the Commission shall serve without remuneration. STRUCTURE 8 (1) The Commission at its first meeting of each year shall elect the Chair for the next year from

among the members of the Commission. In the year of a local government election, if all the members are Directors, the Commission will elect a Chair at the first meeting after the election. The election of the Chair shall be in accordance with the sections from the Regional District of Central Kootenay (RDCK) Procedure Bylaw - Election of the Board Chair and Tie Vote.

(2) The Commission may choose a Meeting Coordinator from within its membership in accordance

with Section 7 of this bylaw. (3) As an alternative to a Meeting Coordinator selected from within the Commission membership

the Commission may request that the Regional District employ a Meeting Coordinator with the cost of remuneration to be paid from the applicable Service Area.

(4) The Meeting Coordinator shall be responsible for recording all Commission minutes, in

accordance with Section 10 (1) – (3) of this bylaw.

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MEETINGS 9 (1) A meeting may not be closed to the public unless authorized in accordance with Section 90 of

the Community Charter and a RDCK manager is present at the meeting. Only the Board can move items from a Closed meeting into an Open meeting. (2) All meetings of the Commission shall be held within the local Service Area. (3) The Commission shall hold minimum of three (3) regularly scheduled meetings per year, with

the first meeting normally held in January. The Commission shall approve the meeting schedule at its January meeting and provide the schedule and the location of the meetings to the Corporate Administration department to add to the RDCK website.

(4) Prior to each Commission meeting, the Meeting Coordinator shall prepare an agenda, which shall

be circulated to the Commission members and the public at least 48 hours in advance. The Commission may waive the requirement for advance notice of the agenda in emergency situations requiring a special meeting.

(5) Unless a rule of procedure is specifically outlined in this bylaw, the rule contained in the current RDCK Procedures Bylaw, as amended, shall apply. The order of precedence for conducting all meetings of the Commission shall follow:

(a) the rules of procedure set out in this bylaw; (b) the rules of procedure within the RDCK Procedure Bylaw; and (c) the current edition of Robert’s Rules of Order.

(6) The Commission shall adhere to the requirements described within the applicable section of the

RDCK Procedures Bylaw on any procedural matters including, but not limited to, the following:

Notice of Special meetings

Closed (In Camera) Meetings

Electronic participation meetings

Attendance of public at meetings

Resolutions

Delegations and Presentations

Keeping Order

Debate and Conduct

Motions

Notice of Motion

Voting

Commissions

(7) All business of the Commission shall be conducted through the forum of a duly constituted meeting.

(8) The quorum for the Commission is the majority of the Commission members. No meeting may

proceed without quorum or the Chair/Acting Chair. If there is no quorum of the Commission within 30 minutes of the scheduled time for the meeting, the meeting must be postponed to the next meeting or rescheduled.

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(9) The Chair, if present, shall preside at the meeting. In the absence of the Chair, but where

quorum is achieved the members present shall appoint a member to act as Acting Chair for that meeting or until the elected Chair arrives.

(10) No act or other proceeding of the Commission shall be valid unless it is authorized by resolution

adopted at a duly constituted meeting of the Commission or a resolution of the Board. (11) All questions before the Commission shall be decided by a majority vote, and each member of

the Commission shall have one vote.

AGENDAS AND MINUTES 10 (1) Agendas and minutes shall be prepared by the Meeting Coordinator of the Commission and will

adhere to the templates and other guidelines from the Regional District. (2) Minutes shall be kept of all meetings of the Commission. They must record all those present at the meetings, as well as all staff actions and resolutions. The minutes shall be certified as correct by the Meeting Coordinator and approved by the Chair. (3) The minutes shall be forwarded to the Regional District Corporate Officer within fourteen (14)

days of the meeting. DUTIES AND RESPONSIBILITIES 11 (1) The function of the Commission is to advise and provide recommendations to the Board.

(2) The Commission must recommend any grant allocations to the Board for review and approval by

resolution. (3) The Commission must undertake other matters assigned by resolution of the Board and shall

provide reports as required by the Board. (4) The Commission must adhere to the Regional District’s bylaws and policies.

RIGHTS OF THE BOARD 12 (1) The powers delegated to the Commission shall not extend to or include any of the powers of the

Board of Directors which are exercised by bylaw only. (2) The Board retains the right to have staff review recommendations from the Commission to

confirm RDCK standards and regulations are being met and staff time will be incorporated into the Service Area’s budget.

(3) The Board must approve any policies with respect to the approval, distribution, and

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accountability of financial contributions from the Commission to persons or groups providing recreational and cultural services on behalf of the Commission.

(4) The Regional District shall have final authority on all decisions relating to the planning, financing, operation and maintenance of the service.

(5) The Regional Board reserves unto itself all of its powers with respect to entering into contracts

and agreements.

(6) The Board reserves unto itself all of its powers with respect to staffing and personnel management.

(7) The powers delegated to the Commission are subject to the limitations in accordance with

Section 229 [Delegation of board authority] of the Local Government Act.

SEVERABILITY 13 If any section, clause, sub-clause or phrase of this bylaw is for any reason held to be invalid by the

decision of the court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this bylaw.

REPEAL 14 Recreation No. 9 and Electoral Area A Regional Parks Commission Establishment Bylaw No. 1944,

2008 and amendments hereto, are hereby REPEALED. CITATION 15 This Bylaw may be cited as Recreation Commission No. 9 – Portion of Area A Bylaw No. 2678, 2021. READ A FIRST TIME this 23rd day of September, 2021. READ A SECOND TIME this 23rd day of September, 2021. READ A THIRD TIME this 23rd day of September, 2021. ADOPTED by an affirmative vote of at least 2/3 of the votes cast this 23rd day of September, 2021 Aimee Watson, Board Chair Mike Morrison, Corporate Officer

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Board Report

Date of Report: September 16, 2021 Date & Type of Meeting: September 16, 2021 Open Regular Board Meeting Author: Tom Dool, Research Analyst Subject: KOOTENAY LAKE WEST TRANSIT SERVICE ESTABLISHMENT

AMENDMENT BYLAW NO. 2707, 2021 File: \\FILES\RDCK\08\3200\10\

SECTION 1: EXECUTIVE SUMMARY

The proposed amendment would increase the maximum annual allowable requisition from the greater of $350,000 or a rate of $0.048 per $1000 of the net taxable value of land and improvements to the greater of $678,000 or a rate of $0.066/$1,000 of net taxable value of land and improvements.

This report recommends

1. That THIRD reading of the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2020 be RESCINDED;

2. That the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2021 be read a THIRD time, as amended;

SECTION 2: BACKGROUND / ANALYSIS

Section 4 of Kootenay Lake West Transit Service Establishment Bylaw 1783 specifies an annual requisition maximum of $350,000 or an amount determined by applying a rate of $0.048 per $1000 of the net taxable value of land and improvements within the service area. This rate funded cost recovery for the service in 2021, with an annual requisition of $485,404, but beyond the current fiscal year the financial requirements of the service will exceed the current requisition maximum.

The current requisition maximum was established in April 2014 to fund operations of the recently established West Kootenay Transit (WKT) Service. Since that time ridership in the WKT Service has increased 60% to almost 1 million rides per year. To address the growth in ridership and demand for more services the Board has worked, for the past 2 years, with BC Transit to develop the West Kootenay Transit Future Service Plan (WKTFSP). The plan provides the Board with options for system optimization and growth over the next 10 years. The proposed requisition increase allows for current service levels and provides the Board opportunity to consider options for service improvement.

The proposed increase to the maximum allowable annual requisition allows the Board to address an increase to the local government share of annual operating costs resulting from BC Transits cancellation of the Kootenay West Para 530 (KWP530) operating contract with Arrow & Slocan Lakes Community Services and the award of a new contract to NextGen Transit. It is expected that proposed lift will result in a 17% ($79,092) increase in 2022 and an additional 3% ($16,556) in 2023.

SECTION 3: DETAILED ANALYSIS

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Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2021 September 16th, 2021 Page 2

a. Financial Considerations – Cost and Resource Allocations:

Included in Financial Plan: ☒ YES ☒ NO Financial Plan Amendment: ☐YES ☒ NO

Debt Bylaw Required: ☐ YES ☒ NO Public/Gov’t Approvals req’d:☒YES ☐NO

The proposed amending bylaw deletes Section 4, the annual requisition maximum, of the establishment bylaw and replaces it with an increased requisition maximum of $678,000 or $0.066/$1,000 of net taxable value of land and improvements within the service area, whichever is greater.

The proposed requisition increase addresses

1. An annual 3% to 5% increase in the cost of operations over the next 5 years 2. An expected 17% increase in contract expenses in 2022 and subsequent 3% increase in 2023 due

to the new operating contract. 3. Proposed critical fixes within West Kootenay Future Service Plan

Proposed critical fixes include an extension of a weekday Route 10 trip from 6 mile to Balfour. This change would proceed in 2022 and see implementation in 2023. As well, two additional round trips on the Kootenay Connector 99 should be considered. These are college dependent service level changes because demand for transportation by college students and staff will likely drive the need for expansion and because expansion will be predicated on college engagement in a more comprehensive approach to public transportation timing and funding. Initiation in 2023 and implementation in 2024 and 2025 would allow time for an improved understanding of what on campus student numbers will look like and further engagement with the college and students regarding public transit.

A schedule of proposed increases to the annual allowable requisition and the impact on service participants is described below in Figure 1.

Figure 1. Proposed Schedule of Increases

Year 2021 2022 2023 2024 2025

Total $485,404 $521,809 $566,163 $619,948 $678,843

Actual Rate 0.047 0.053 0.055 .060 0.066

Res Rate 0.039 0.042 0.045 0.050 0.054

b. Legislative Considerations (Applicable Policies and/or Bylaws):

At the February, 2020 Board meeting the Board gave 3 readings to Bylaw 2707, 2020. That bylaw proposed to increase the maximum annual allowable requisition for Kootenay Lake West Transit S239 and to reapportion the cost of the service to participants based on Base Cost, Transit Opportunity, Annual Mileage, and Assessment. It was staffs intention to engage the board in a process to determine the weight of each transit apportionment criteria and then develop a transit apportionment policy that could be reviewed annually by the Board and ensure that the apportionment of transit costs reflected the level of service received by each participant. A preliminary review of this approach by front line staff at the Local Government Inspectors (LGI) office agreed with this approach. A formal review by senior staff required that the bylaw be changed to include the percentage weightings associated with each apportionment criteria. While staff is committed to engaging the Board on the subject transit cost apportionment they cannot do so in time to include the matter in the proposed bylaw amendment. To ensure current service levels

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and to meet contract obligations in 2022 the Board must give direction, regarding the requisition increase, by no later than September of 2021. There will be no service level changes in 2022 which gives the Board ample time to consider the matter of apportionment. For these reasons staff is recommending that the Board rescind 3rd reading of Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707 and that it be reread to exclude the matter of apportionment.

c. Environmental Considerations:

None.

d. Social Considerations:

None.

e. Economic Considerations:

None.

f. Communication Considerations:

None.

g. Staffing/Departmental Workplan Considerations:

None.

h. Board Strategic Plan/Priorities Considerations:

Strengthening Relationships with our Community Partners through the provision custom and conventional transit services to vulnerable populations in times of unprecedented disruption.

Adapting to Our Constantly Changing Climate through the provision of innovate and effective transit solutions.


Option #1 Preferred Option

That THIRD reading of the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2020 be RESCINDED; and that the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2021 be read a THIRD time, as amended.

Pros

Ensures the sustainability of public transit in the region

Affords the Board the Board consideration of options in the Transit Future Service Plan

Addresses Kootenay West Para contract increases

Cons

Will allow for increases in the cost of the service

Option #2 Least Preferred Option

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That the Board direct staff to not proceed with the amendment of Kootenay Lake West Transit Service Establishment Bylaw No. 1783

Pros

Will not allow for increases in the cost of the service.

Cons

The service will not be sustainable

The Board will not be able to implement any of the option in the Transit Future Service Plan

Requires that staff develop a plan to determine how to reduce transit services in accordancewith current funding levels

SECTION 5: RECOMMENDATION(S)

That THIRD reading of the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2020 be RESCINDED;

That the Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2021 be read a THIRD time, as amended.


CONCURRENCE Initials:

Chief Administrative Officer Approved by Stuart Horn Corporate Officer Approved by Mike Morrison

ATTACHMENTS: Schedule A - Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2021 (new) Schedule B - Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 2707, 2020

Rescinded (old)Schedule C - Kootenay Lake West Transit Service Establishment Amendment Bylaw No. 1794, 2005 Schedule D - Kootenay Lake West Transit Service Establishment Bylaw No. 1783, 2005

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Bylaw No. 2707

A Bylaw to amend Bylaw No. 1783, being the “Kootenay Lake West Transit Service Establishment Bylaw”, by increasing the annual requisition limit.

WHEREAS the Board of the Regional District of Central Kootenay established a service for the purpose of providing public transit by adopting Kootenay Lake West Transit Service Establishment Bylaw No. 1783, 2005, as amended;

AND WHEREAS the Board of the Regional District of Central Kootenay deems it expedient to further amend Bylaw No 1783 to increase the maximum annual allowable requisition limit for the service;


ANNUAL REQUISITION


The maximum amount of money that may be requisitioned annually shall be $678,000 or $0.066/$1,000 of net taxable value of land and improvements within the service area, whichever is greater.

CITATION

2 This Bylaw may be cited as “Kootenay Lake West Transit Service Amendment Bylaw No. 2707, 2021”.

READ A FIRST TIME this 20th day of February, 2020.

READ A SECOND TIME this 20th day of February, 2020.

READ A THIRD TIME this 20th day of February, 2020.

THIRD READING RESCINDED 23rd day of September, 2021

REREAD A THIRD TIME this 23rd day of September, 2021

I hereby certify that this is a true and correct copy of the as “Kootenay Lake West Transit Service Amendment Bylaw No. 2707, 2021” as read a third time by the Regional District of Central Kootenay Board on the 23rd day of September, 2021.

Attachment A

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Mike Morrison, Corporate Officer

APPROVED by the Inspector of Municipalities on the day of , 2021.

ASSENT RECEIVED as per the Local Government Act – Consent on behalf of participating area.

ADOPTED this day of , 2021.

Aimee Watson, Board Chair Mike Morrison, Corporate Officer

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Attachment B

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BYLAW NO. 1794

A Bylaw to amend Bylaw No. 1783, being the "Kootenay Lake West Transit Service Establishment Bylaw No. 1783, 2005"

WHEREAS a service has been established by the Regional District of Central Kootenay by Bylaw No. 1783, being the "Kootenay Lake West Transit Service Establishment Bylaw No. 1783, 2005";

AND WHEREAS the Board of the Regional District of Central Kootenay deems it expedient to amend Bylaw No. 1783 to expand the service area to include that portion of Electoral Area A included in the West Kootenay Boundary Regional Hospital District;

AND WHEREAS pursuant to section 802(1)(b) of the Local Government Act, consent on behalf of the municipal and electoral area electors has been received in accordance with sections 801.4 and 801.5 respectively

NOW THEREFORE the Board of the Regional District of Central Kootenay in open meeting assembled enacts as follows:

1. The "Kootenay Lake West Transit Service Establishment Bylaw No. 1783,2005" is hereby amended as follows:

(1) Section 1 is hereby deleted and the following is substitutedtherefore:"The Regional District hereby establishes within a porlion of theDistrict, a service for the purpose of providing transit within theboundaries of the service area shown outlined on the planattached, titled "Schedule A to Bylaw 1783 (as amended by Bylaw1794)"

(2) Section 2 is hereby deleted and the following is substitutedtherefore:

"The parlicipating areas in the service established under Section 1 of this bylaw, include all electoral areas and municipalities on the west side of Kootenay Lake, namely Electoral Areas D, E, F, G, H, I, J and K, that porlion of Electoral Area A included in the West Kootenay Boundary Regional Hospital District and the municipalities of Castlegar, Kaslo, Nakusp, Nelson, New Denver, Sa/mo, Silverlon and Slocan."

Attachment C

202


BYLAW NO. 1783

A bylaw to establish a transit service for all electoral areas and municipalities on the west side of Kootenay Lake

WHEREAS, a regional district may, by bylaw, establish and operate a service under the provisions of Part 24 of the Local Government Act;

AND WHEREAS the Board of the Regional District of Central Kootenay wishes to establish a service for the purpose of providing transit to a portion of the Regional District including all electoral areas and municipalities on the west side of Kootenay Lake, namely Electoral Areas D, E, F, G, H, I, J and K and the municipalities of Castlegar, Kaslo, Nakusp, Nelson, New Denver, Salmo, Silverton and Slocan;

AND WHEREAS pursuant to Section 801 (2)(b) of the Local Government Act, the approval of the electors within the participating area has been obtained in accordance with Section 801.3;

NOW THEREFORE the Board of the Regional District of Central Kootenay, in open meeting assembled, enacts as follows:

1. The Regional District hereby establishes within a portion of District, a servicefor the purpose of providing transit within the boundaries of the service areashown outlined on the plan attached, as Schedule A, to this bylaw and knownas the "Kootenay Lake West Transit Service Area".

2. The participating areas in the service established under Section 1 of thisbylaw, include all electoral areas and municipalities on the west side ofKootenay Lake, namely Electoral Areas D, E, F, G, H, I, J and K and themunicipalities of Castlegar, Kaslo, Nakusp, Nelson, New Denver, Salmo,Silverton and Slocan

3. The annual cost of providing this service shall be recovered by a propertyvalue tax to be imposed in the manner provided by Section 803 (1) (a) of theLocal Government Act.

4. The maximum amount of money that may be requisitioned annually to becollected by means of a property value tax under Sections 805 and 806 shallnot exceed the greater of $81,000 or $.024 per $1,000 of the net taxablevalue of land and improvements within the service area.

Attachment D

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rdck.ca

Date of Report: 09-07-2021

Date & Type of Meeting: 09-23-2021, Regular Open Board Meeting

Author: Eileen Senyk, Planner 1

Subject: BYLAW AMENDMENT

File: Z2102J-07289.218-OCC_HOLDINGS_LTD-BA000048

Electoral Area/Municipality Electoral Area ‘J’

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to present the public hearing minutes for proposed bylaw amendments to Kootenay-Columbia River Official Community Plan Bylaw No. 1157, 1996 (OCP) and RDCK Zoning Bylaw No. 1675, 2004. The subject property is located at 272 Ootischenia Road in Electoral Area ‘J’. The applicant seeks to amend the OCP designation from Suburban Residential (SR) to Industrial (M) and the zoning class from Ootischenia Suburban Residential (R1A) to Light Industrial (M1) to construct a building for warehousing construction materials and to function as office space and equipment storage for a local contractor. The proposal does have some merits in terms of siting as the property is surrounded on all sides by non-residential uses. However, all the comments submitted from the residents of Ootischenia at the public hearing were unanimous in their opposition to this application. For this reason, staff recommend that no further action be taken on this file.

SECTION 2: BACKGROUND/ANALYSIS Background Information

GENERAL INFORMATION

Property Owner: OCC Holdings Ltd.

Property Location: 272 Ootischenia Road, Electoral Area ‘J’

Legal Description: LOT D PLAN NEP5423 DISTRICT LOT 4598 KOOTENAY LAND DISTRICT EXCEPT PLAN NEP86685.

Property Size: 0.9 hectares (2.24 acres)

SURROUNDING LAND USES

North: Fortis BC Electrical Switching Station (RDCK)

South: Institutional – Ootischenia Fire Hall (RDCK)

East: Fortis BC Operations Center (City of Castlegar)

Board Report

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West: West Kootenay Airport Runway (City of Castlegar)

Site Context The subject property is located between lands that fall within the City of Castlegar’s boundaries. To the west is the runway for the West Kootenay Regional Airport. To the east is Fortis BC’s operations center. To the north is an electrical switching station run by Fortis BC. A Fortis BC Right of Way runs adjacent to the subject property on the east side. To the south is the Ootischenia Fire Hall and vacant lands zoned Institutional in the RDCK.

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Figure 1: Facing North toward the electrical switching station

Figure 2:Facing North and East toward FortisBC Operations Center and Fortis Right of Way

Figure 3: Facing South (left) and West (right) toward airport runway

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Figure 4: Facing South on Ootischenia Road and Ootischenia Fire Hall

EXISTING PLANNING POLICY Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157, 1996 3.10.3 Ootischenia Community Specific Policies

3.10.3.1 Residential Development Policies

3.10.3.1.1 In support of the future development of Ootischenia the Regional District shall seek funding support from federal and provincial government agencies for infrastructure improvements including but not limited to, community water service, improvements to the public road network including the development of public roads on presently undeveloped road allowances in the vicinity of Barry Road, transit services and telecommunication services. 3.10.3.1.2 Unless otherwise stated, land designated as Ootischenia Suburban Residential as shown on Schedule ‘B’ shall be permitted for subdivision into lots less than 1 ha only where water service is provided by the Ootischenia Improvement District.

2.5 Industrial Objectives

2.5.1 To ensure there is opportunity for industrial uses that support the local economy.

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2.5.2 To accommodate industrial uses compatible with rural character that do not adversely affect the natural environment. 2.5.3 To minimize conflicts between industrial land uses and other adjacent land uses by requiring screening and landscaping of industrial sites.

3.6 Applicable Industrial Policies

3.6.1 The principal use shall be industry.

3.6.7 The following criteria shall be implemented through zoning regulations:

3.6.7.1 a number of different zones may be applied allowing differing levels of industrial activity,

3.6.7.2 industrial activity shall be allowed on sufficiently large properties in a scale proportionate to the lot size,

3.6.7.5 industrial activity shall be located in close proximity with direct access to major arterial highway,

3.6.7.6 prior to commencement of industrial activity, a landscape buffer shall be required on industrial properties adjacent to all properties which have a non-industrial designation,

3.6.7.7 all industrial activity parking and storage must be screened and wide buffers shall be left along roads and property lines, and

3.6.7.8 signage and lighting shall be regulated to ensure maintenance of the rural landscape.

3.10.3.2 Industrial and Commercial Policies

3.10.3.2.1 The location of land designated for Commercial or Industrial development is identified on Schedule ‘B’ of this Bylaw. Proposals for Commercial and Industrial development involving land other than as shown on Schedule ‘B’ shall require amendment to this Bylaw and the Zoning Bylaw. 3.10.3.2.2 When considering Bylaw amendments for Commercial or Industrial development the Regional District encourages the development of sites accessible by an arterial highway or a frontage road directly accessed by an arterial highway. 3.10.3.2.4 Pursuant to Section 4.1 of this Bylaw, Commercial and Industrial development is designated as a Development Permit Area. Furthermore, in addition to other requirements of this Bylaw and the Zoning Bylaw a Development Permit for Commercial and Industrial development shall consider matters such as, road access,

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potential impacts on ground water, screening and buffering with respect to fencing and landscaping requirements, the size, mass and location of all proposed buildings, site lighting including parking and loading areas, hours of operation, measures to control dust and reduce noise, finished surface requirements for all internal service roads, parking and loading areas, advertising signs and any other relevant matters.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No The applicant has paid the $1800 fee pursuant to the Planning Fees and Procedures Bylaw.

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): The application was processed in accordance with Planning Fees and Procedures Bylaw No. 2457, 2015.

3.3 Environmental Considerations The site is partially treed and some tree removal would be necessary to build the warehouse.

3.4 Social Considerations: The residents surrounding the property have indicated that proposed facility would increase traffic, noise and light and that there is no social benefit to the application. From an economic standpoint, the proposal could fill the need for more industrial/commercial lands which are known to be needed in Area J. Industrial lands equate to more employment opportunities which has been identified as a need in the area.

3.5 Communication Considerations: The public hearing minutes are attached to this report. The Advisory Planning Commission did not meet to discuss this file because two of the commission members are the applicants. Agency and Neighborhood Referral RDCK Staff originally referred the application to land owners within 100 metres of the subject property pursuant to the requirements of the Planning Fees and Procedures bylaw. Requests came from neighboring land owners to extend the referral area to include Columbia Road. The referral period and area were both extended to ensure that the neighborhood was given ample notice of the application. The referral was sent to 40 households, as well as relevant government agencies and First Nations. Ten submissions in opposition were received. Agency and First Nation referral responses are noted below.

Ministry of Transportation – Development Officer

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‘The property will require a commercial access permit to Ootischenia Road because the proposed warehouse is a non-residential use. The proponent can contact our office in Nelson to start a permit application; there is no fee for this service. The warehouse will need to be constructed in a location that meets the 4.5m minimum setback from the property line with Ootischenia Road, or request a permit for reduction in the setback distance. Otherwise, the West Kootenay District does not oppose the proposed bylaw amendment.’ RDCK Building Department – Building Official ‘Building Department comments: • No building comments at this stage of rezoning application based on drawing provided. • Review requirements for fire department access under BCBC 9.10.20.3 and 3.2.5.6, especially in regards to minimum height clearance of 5m required at property line under adjacent utility lines.’

Ktunaxa Nation - Guardianship Referrals Administrator - Lands & Resources ‘Ktunaxa Nation Council will not be providing comments for this project’. FortisBC – Contract Land Agent ‘With respect to the above noted file, There are FortisBC Inc (Electric) (“FBC(E)”) primary distribution facilities along Ootischenia Road. All costs and land right requirements associated with servicing the proposed development are the responsibility of the applicant. For any changes to the existing service, the applicant must contact an FBC(E) designer as noted below for more details regarding design, servicing solutions, and land right requirements. In order to initiate the design process, the customer must call 1-866-4FORTIS (1-866-436-7847). Please have the following information available in order for FBC(E) to set up the file when you call. • Electrician’s Name and Phone number • FortisBC Total Connected Load Form • Other technical information relative to electrical servicing For more information, please refer to FBC(E)’s overhead and underground design requirements: FortisBC Overhead Design Requirements http://fortisbc.com/ServiceMeterGuide FortisBC Underground Design Specification http://www.fortisbc.com/InstallGuide Otherwise, FBC(E) has no concerns with this circulation. It should be noted that additional land rights issues may arise from the design process but can be dealt with at that time, prior to construction.

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If you have any questions or comments, please contact me at your convenience.’ Ootischenia Improvement District – Administrator

‘The board has no comment for this.’

SUMMARY OF NEIGHBORHOOD CONCERNS All responses from neighboring land owners are included in Appendix B. The following table summarizes the common themes among the responses.

CONCERN DETAILS BOARD CONSIDERATIONS

Traffic Residents expressed concern that Ootischenia Road is narrow and in poor condition. Responses indicated that residents are concerned about road safety as there is no shoulder on the road and people use the roads to walk with children and pets.

The Ministry of Transportation and Infrastructure has jurisdiction over the road network and has noted that a commercial access permit would be required should the application be successful. The proponent estimates that based on the proposed use that the average number of trips per day would be five.

Noise and Light Pollution

Residents noted that construction of the Fortis BC Operations Center has created noise and light pollution. They do not want to increase this by adding a new industrial development.

The property is currently vacant. A building permit application would be required to construct the proposed warehouse. This in turn would trigger an Industrial Commercial Development Permit which can be used to guide form and character, and set thresholds on hours of operation, lighting, dust control and other similar matters.

Loss of community amenities

Residents noted that they do not have greenspaces or a community park. The lands where the Fortis Operations Center are now located where once the site of the Ootischenia School. There was a soccerfield, a playground and a paved area where kids could learn how to ride bikes etc. The loss of this land equated to the loss of an important community recreation and gathering space.

The RDCK does not currently have a mechanism to force a land owner to donate land for park except in the case where parkland dedication is triggered by subdivision. The land owner would have to voluntarily contribute land to the community for park use and community would in turn need a non-profit society willing to take on stewardship of the park.

3.6 Economic Considerations:

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If successful, the addition of an industrial property in Area ‘J’ would increase the number of employment lands which would in turn have a positive economic benefit.

3.7 Staffing/Departmental Workplace Considerations: Should the Board choose to give the application 3rd reading, staff will forward the amending bylaws to the Ministry of Transportation and Infrastructure for approval.

3.8 Board Strategic Plan/Priorities Considerations: Not applicable

SECTION 4: OPTIONS PLANNING DISCUSSION The application is for Light Industrial zoning to enable construction of a warehouse. The subject property is currently zoned Suburban Residential. The Kootenay Columbia Rivers Official Community Plan (OCP) directs that there is opportunity for industrial uses that support the local economy provided that they are compatible with the rural character of the area. The location of the property being between the Fortis Operations Center and the airport runway suggests that the M1 zone would be in keeping with surrounding land uses. Any new construction would trigger an Industrial/Commercial Development permit, which is intended to guide form and character and ensure that the development is compatible with the character of the surrounding area. The OCP directs that industrial uses be accessible by an arterial highway or a frontage road directly accessed by an arterial highway. The property is located within 700 metres of Highway 3, but Oostichenia Road is not a frontage road. The proponent has estimated the number of trips per day to be approximately 5 trips given the proposed use. Data gathered from Castlegar and District Economic Development and the Chamber of Commerce indicates that there are too few commercial and industrial lands available in the area to enable economic growth. One of the challenges identified is ongoing conflict between residential development and existing industrial/commercial development due to nuisance and noise. This application may be particularly sensitive due to the history of the area. The lands where the Fortis Operations Center is located is zoned Public and Institutional pursuant to the City of Castlegar’s Zonig Bylaw No. 800. The property was once the site of the Ootischenia School. The school property functioned as a gathering place and recreational facility for the community, which has now been replaced by industrial use. There are no public greenspaces in Ootischenia. As a result people are using the road network for recreation which is one of the reasons that an increase in traffic, particularly truck traffic is undesirable to the community. The community has made it very clear that they do not want more industrial use in the area. The proposal does have some merits in terms of siting as the property is surrounded on all sides by non-residential uses. However, all the comments submitted from the residents of Ootischenia at the public hearing were unanimous in their opposition to this application. For this reason, staff recommend that no further action be taken on this file.

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OPTION 1

1. That no further action be taken with respect to Bylaw No. 2781, 2021 being a bylaw to amend the

Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157.


Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004.

OPTION 2

1. That Bylaw No. 2781, 2021 being a bylaw to amend the Kootenay Columbia Rivers Official Community

Plan Bylaw No. 1157 is hereby given THIRD READING.

2. That Bylaw No. 2782, 2021 being a bylaw to amend the Regional District of Central Kootenay Zoning

Bylaw is hereby given THIRD READING.

SECTION 5: RECOMMENDATIONS


Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157.


Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004.

Respectfully submitted, Eileen Senyk, Planner 1

CONCURRENCE Planning Manager – Nelson Wight Approved General Manager of Development Services and Community Sustainability – Sangita Sudan Approved Chief Administrative Officer – Stuart Horn Approved

ATTACHMENTS: Attachment A – Public Hearing Minutes Attachment B – Amending Bylaws

217

REGIONAL DISTRICT OF CENTRAL KOOTENAY PUBLIC HEARING MINUTES AMENDMENT BYLAW(S) 2781 & 2782

A Public Hearing for Bylaw No. 2781 & 2782, a proposed amendment to Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157, 1996, was held on August 30, 2021 at 6 p.m. held virtually on Webex. The Hearing commenced at 6:00 p.m. There were 4 members of the public in attendance including the applicant.

PRESENT

Rick Smith, Chair of Public Hearing Eileen Senyk, Planner Shelly Kindred Fawcett, Public Hearing Secretary

CALL TO ORDER

Director Smith called the meeting to order at 6:07 p.m.

INTRODUCTIONS

Director Smith introduced himself and the RDCK staff to the public.

OVERVIEW OF PROPOSAL

Eileen Senyk gave an overview of the proposal.

PRESENTATION BY APPLICANT

The applicant made a presentation to the proposal.

QUESTIONS and ANSWERS

The public asked questions which were answered by the applicant.

Questions and concerns are summarized as follows:

Q: Mr. Muirhead said that there are multiple people looking at this particular property but from what I’ve heard there is a specific customer looking to purchase it to put building materials at the property, and we’ve heard that there is going to be approximately 2 semi-trucks per week plus multiple vehicles, truck and traffic coming through to collect materials to take to building sites is that what is happening? Or are we just open to multiple people looking at it?

Attachment A Page 1 of 16

218

Public Hearing Minutes Proposed Amendment Bylaw No’s 2781 & 2782, 2012 – Page 2

A: (Muirhead responded) The use for building materials would be shipments would arrive from out of town, larger amounts that couldn’t be stored downtown. They would be stored there, must likely to be wood supplies, then as required downtown, they would be shuttled downtown. I wouldn’t anticipate that the max use wouldn’t be more than one truck per day. I think that would be over and above what would happen.

FORMAL SUBMISSIONS FOR OR AGAINST PROPOSED BYLAW No.2781 & 2782

Written Formal Submissions received prior to the Public Hearing are attached and form part of these minutes:

Kathleen Zubick 961 Waterloo Cres

August 18, 2021 See attached

Tasha Kanigan 6943 Kanigan Road


Brenda Letcher Hipwell Road


Karen Zavaduk 909 Hillview Road


Laurie McCarthy 1131 Hipwell Road


Joan Kristian 1256 Columbia Road


Amanda & Martin Vanlerberg 1323 Columbia Road


Undisclosed 286 Ootischenia Road

August 30, 2021 See Attached

Petition to Oppose Z2102J application:

Larry McLean B - 1148 Hipwell Road

Charlene Watkins A - 1148 Hipwell Road

Leanne Osokin 1136 Hipwell Road

David DeRosa 1136 Hipwell Road

Randy Hutcheon 1028 BridgeView Cres

Dejan Kotaras 1139 Hipwell Road

Shawn Postnikoff

See attached

August 24, 2021


219


1130 Hipwell Road

Michelle Postnikoff 1130 Hipwell Road

Rod Zavaduk 909 Hillview

Karen Zavaduk 909 Hillview Road

Paul Fahlman 920 Waterloo Road

Adam Kristian 1256 Columbia Road

Laura Kristian 1256 Columbia Road

Rachel Shkuratoff 1146 Columbia Road

Patrick Kelley 1156 Columbia Road

Dione Kelley 1156 Columbia Road

Stephanie Reimer 1203 McPhee Road

Christine Lloyd 286 Ootischenia Road

Brenda Letcher 1131 Hipwell Road

Brenda Balahura 1234 McPhee Road

Mike Balahura 1234 McPhee Road

John McCosmick 310 Ooteschenia

August 25, 2021

August 26, 2021

August 27, 2021


220


Chris Wishloff 1642 Tower Ridge Road

VERBAL and WRITTEN formal submissions received during the Public Hearing:

Keith Kristian, President of the Ootischenia Community Society - 1145 Hipwell Road

We’ve had a lot of community feedback. There have been a lot of emails sent to RDCK concerned about this. A bunch of signatures that have been put on paper have been sent as well regarding this issue. There’s a couple of points I’d like to touch on: Fortis is there, Fortis is on City of Castlegar land which I don’t think as residents had a fair chance at changing, but I think we do at this one. The more we can avoid having industrial traffic in our residential neighbourhood the better. We already have enough. There are many young families, older residents on bikes and wheelchairs that are out on the road. We don’t need any more traffic and a lot of the time and I know the Mitchell and Dave Ackney are great guys but that has nothing to do with it. There are young kids driving these trucks, I remember being back in high school they’re not always the most aware people.

As well, there is work with the Ootischenia Society with the RDCK to put a community park directly across the street at the Fire Hall property. This would devastate the plans to have that extra traffic. Yes, there is already of tonne of traffic and with one extra truck per day…of course that is what is going to be said. Is it at the end of the day will it be 1-2-5-10?

This community is growing what’s wrong with the already industrial zoned areas to put your materials? What’s wrong with RONA? Why not store somewhere else other than in our neighbourhood? It’s frustrating to me that this isn’t even a question in the RDCK mind.

We’re trying to make our community better, trying to get a park going, trying to get more green space, we don’t want more anything getting rezoned to industrial. This is something that we are trying to fight and coming together as a community. We are trying to make our voices heard because we haven’t been heard and things have just been happening around us and we want it to be known that this is not something we want in our neighbourhood.

Christine Lloyd – 286 Ootischenia Road

We are located down from the proposed application, this is all speculation of what kind of businesses will be there and this is all fine and dandy until the owners potentially sell and it becomes something else. I don’t think we can have a lot of comments based on we’re going to assume there’s one truck or assume this because anything can change from year to year. We need to recognize that this is light industrial it can lead to a lot of volume of traffic. Following up on Keith’s comments, this is just not what we want here. With Fortis being here, I live on this road my understanding is that Fortis traffic isn’t suppose to be on this road but it’s here all the time. I see lots of kids on this road, and as Keith commented, there are lots of older people on their bikes, I think this is wrong if we do industrial in our residential area. I don’t know when the owners bought this property if it was pre or after Fortis I get that it might not be the best location all the time for residential but it is what is it and it’s the community that we are and we need to stand together on this to ensure that this does not continue in our area.


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ADJOURNMENT OF PUBLIC HEARING

The hearing was adjourned at 6:29 p.m.

Director Smith, Area J

Eileen Senyk Planner


222

From: Kathleen ZubickTo: Eileen SenykSubject: Fwd: Z2102JDate: Wednesday, August 18, 2021 3:19:30 PM


Have a fantastic day!!Sent from my iPhone

Begin forwarded message:

From: Kathleen Zubick Date: August 18, 2021 at 2:58:33 PM PDTTo: esenyk@rdckSubject: Z2102J

I would like to voice my opposition to altering this from residential to lightindustrial. This is a community and we would like to minimize vehicle traffic,especially since we do not have sidewalks or paths to walk or ride bikes. Peoplewant to stay healthy and enjoy the environment but with increased traffic it willmake it very difficult. Will the RDCK pave sidewalks or create goodwalking/riding paths, not likely. Please keep this residential. Kathleen Zubick Resident. Have a fantastic day!!Sent from my iPhone


223


224

From: Brenda LetcherTo: Eileen SenykSubject: Public Hearing Z2102J Rezoning application for property at 272 Ootischenia Road.Date: August 21, 2021 11:28:07 AM


Good morning Eileen,

I am a renter on Hipwell Road. I moved here in Sept of 2018. I havenever lived rural.

Since the start of the Elk View subdivision, the traffic has reallyincreased, especially as it is developing.

I like walking around here, but with no shoulders, you have tocontinually wait for both sides of traffic to pass. In the winter it is worse.

I feel the traffic will increase with this warehouse being built, and will itbe truck traffic? There are lots of children here, school buses etc.

Industrial is not the way to go. There is a sharp corner there, will theview be blocked by the warehouse?

I would like to see Ootischenia stay the way it is now.

Thank you,

Brenda Letcher


225

From: karenzavadukTo: Eileen SenykSubject: Public hearing Z2102JDate: August 22, 2021 5:38:38 PM


Dear rdck,Re file Z2102J

I am a long time resident of ootischenia and i do not agree with rezoning residentail propertyinto light industrial. We do not need a warehouse in our area.Thank you

Karen zavaduk909 hillview road

Sent from my Samsung Galaxy smartphone.


226

From: Laurie McCarthyTo: Eileen SenykSubject: Rezoning Application Z2102JDate: August 19, 2021 1:52:47 PM


Good afternoon Eileen,RE: Public Hearing Z2102JRezoning application for property at 272 Ootischenia Road.I would like to voice my comments and concerns about the about the proposed amendments. I amnot in agreement with the change from residential zoning.We do not need any further industrial in our neighbourhood. We are also working with the RegionalDistrict and local Fire Hall to have a playground on the property across the road from the abovementioned property.My concerns are:

More industrial traffic is a safety concern for local families riding bikes or walking on thenarrow shoulder roads.Safety concern for students walking to the local bus stop in the am and pm.Noise concern for local residents living in the area.Proposed park will have more children and families walking/riding bikes to and from the park,safety concern.

I would like you to please add my concerns to the file.Thank you,Laurie McCarthy1131 Hipwell RoadOotischenia Resident


227


Bylaw No. 2781, 2021

A Bylaw to amend the Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157,

1996

WHEREAS it is deemed expedient to amend the Kootenay Columbia Rivers Official Community Plan

Bylaw No. 1157, 1996 , and amendments thereto.

NOW THEREFORE the Board of the Regional District of Central Kootenay, in open meeting assembled,

HEREBY ENACTS as follows:

APPLICATION

1 That Schedule ‘B’ of Kootenay Columbia Rivers Official Community Plan Bylaw No. 1157, 1996 be

amended by changing the Land Use Designation of LOT D PLAN NEP5423 DISTRICT LOT 4598

KOOTENAY LAND DISTRICT EXCEPT PLAN NEP86685 (PID 014-506-548) from Suburban

Residential (SR1) to Industrial (M), as shown on the attached Map.

2 This Bylaw shall come into force and effect upon its adoption.

CITATION

3 This Bylaw may be cited as “Kootenay-Columbia Rives Official Community Plan Amendment

Bylaw No. 2781, 2021”

READ A FIRST TIME this 15th day of July , 2021.

READ A SECOND TIME this 15th day of July , 2021.

WHEREAS A PUBLIC HEARING was held this 30 day of August ,2021.

READ A THIRD TIME this 23rd day of September , 2021.

[Controlled Highway or Exceeds 4500 sq.m] APPROVED under Section 52 (3)(a) of the Transportation

Act this [Date] day of [Month] , 20XX.

_____________________________

Approval Authority,

Ministry of Transportation and Infrastructure

Attachment B Page 1 of 6

228

ADOPTED this [Date] day of [Month] , 20XX.

[Name of Board Chair], Board Chair [Name of CO], Corporate Officer


229

44Hwy 3

Colu

mbi

a Rd

Ootischenia R

d

McPhee Rd

YCG

Runw

ay 15-33

Hipwell Rd

scale access

Map Scale

Map Projection: UTM Zone 11 Map Datum: NAD83Date Plotted: Friday, June 4, 2021

50metres

qFrom: Suburban Residential (SR1)To: Industrial (M)

1:3,000

Electoral Boundaries

Zoning ClassC

CASTLEGAR

CS

M

OS

SR1

µBylaw No. 2781, 2021Schedule B Land Use Designations


230


Bylaw No. 2782, 2021

A Bylaw to amend the Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004

WHEREAS it is deemed expedient to amend the Regional District of Central Kootenay Zoning Bylaw No.

1675, 2004, and amendments thereto.

NOW THEREFORE the Board of the Regional District of Central Kootenay, in open meeting assembled,

HEREBY ENACTS as follows:

APPLICATION

1 That Schedule ‘A’ of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 be

amended by changing the Land Use Designation of LOT D PLAN NEP5423 DISTRICT LOT 4598

KOOTENAY LAND DISTRICT EXCEPT PLAN NEP86685 (PID 014-506-548) from Ootischenia

Suburban Residential (R1A) to Light Industrial (M1), as shown on the attached Map.

2 This Bylaw shall come into force and effect upon its adoption.

CITATION

3 This Bylaw may be cited as “Regional District of Central Kootenay Zoning Amendment Bylaw No.

2782, 2021”

READ A FIRST TIME this 15th day of July , 2021.

READ A SECOND TIME this 15th day of July , 2021.

WHEREAS A PUBLIC HEARING was held this 30th day of August ,2021.

READ A THIRD TIME this 23rd day of September , 2021.

[Controlled Highway or Exceeds 4500 sq.m] APPROVED under Section 52 (3)(a) of the Transportation

Act this [Date] day of [Month] , 20XX.

_____________________________

Approval Authority,

Ministry of Transportation and Infrastructure


231

ADOPTED this [Date] day of [Month] , 20XX.

[Name of Board Chair], Board Chair [Name of CO], Corporate Officer


232

44I

R1A

CASTLEGAR

C2

CASTLEGAR

M1

OSHwy 3

Colu

mbi

a Rd

Ootischenia R

d

McPhee Rd

YCG

Runw

ay 15-33

Hipwell Rd

scale access

Map Scale

Map Projection: UTM Zone 11 Map Datum: NAD83Date Plotted: Friday, June 4, 2021

50metres

qFrom: Oostischenia Suburban Residential (R1A)To: Light Industrial (M1)

1:3,000

Electoral Boundaries

Zoning ClassC2

CASTLEGAR

I

M1

OS

R1A

µBylaw No. 2781, 2021Schedule A Zoning


233

From: Joan KristianTo: Eileen SenykSubject: Written Submission: re: 272 Ootischenia RoadDate: August 24, 2021 9:08:48 AM


To RDCK: Eileen Senyk:

I am opposed to this taking place!

I have lived here just shy of 50 years (48 to be exact). I have seen a lot of changes. Most ofthem good, but some bad.

We have Fortis, we have a power substation, we have Overland Trucking and land used forstorage. (There may be other things I am not aware of).

You have graciously given us a piece of land for a playground, which is wonderful.

We do not need more traffic coming into this area. We have tons of new houses and 2 golfcourses (except for winter) that has increased our traffic immensely. We would like to keepthe rest of Ootischenia for residential.

Please, do not let this happen. This warehouse can be built in the city limits designated forsuch things.

We are going to have a terrible accident with a playground and residences and all of thesebusinesses coming in to our area. The people moving to this area are drawn to it because ofthe country living. Businesses and residential do not mix. This is a recipe for trouble. And thenwho is to blame for a crippled or dead human being (child)!!

I am opposed to this taking place.

Yours truly,

Joan Kristian1256 Columbia Road


234

From: Amanda RosaTo: Eileen SenykSubject: Public Hearing Z2102JDate: August 24, 2021 11:44:56 AM


Hello

We are writing to express our concern of the proposed rezoning of 272 Ooteschenia Road from R1A toM1. Our family recently moved to Ootischenia and appreciate the rural feel this neighbourhood has tooffer for our family, including our 5 children. We have noticed the traffic on these narrow roads makes itdifficult to easily get out and enjoy walking, running and biking and do not want to see more industrialtraffic in this area. Thank you for your time.

Amanda and Martin Vanlerberg1323 Columbia RoadCastlegar, BC V1N4L7


235


236


237


238

From: Christine LloydTo: Eileen SenykSubject: Notice of Public Hearing Z2102JDate: Monday, August 30, 2021 10:43:58 AMImportance: High


Hi Eileen – please accept this email as our objection to the proposed amendments to the OfficeCommunity Plan No. 1157, 1996 and the RDCK Zoning Bylaw No. 1675, 2004 being proposed for 272Ootischenia Road.

We live in close proximity to this location and object to the proposed amendment to change fromresidential to light industrial. This area (Ootischenia) is a community built on residential, family livingand is not, and should not, become an area where industrial properties do their business. There are many locations for this type of proposed business within the City of Castlegar city limits.

The Ootischenia area has seen significant residential growth over the past few years, with manyyoung families choosing to make this area their home to raise their kids and pets, plant theirgardens, and build their lives. We have already seen the addition of the Fortis location to this area,which has not impacted us well. We see a significant amount of Fortis truck traffic up and down thisroad (Ootischenia Road), and by adding in additional industrial businesses, as proposed, will justcontinue to increase this traffic. Many of us all walk our kids and dogs on these roads and we needto ensure that we do not continue to increase industrial traffic in this area. We also need to ensurethat we continue to support community, residential growth and ensure that industrial businessesstructure themselves in areas of like industrial properties.

Please provide us with a link to attend the public hearing tonight.

Thank you.

Ken and Christine Lloyd286 Ootischenia Road


239



rdck.ca

Date of Report: September 02, 2021

Date & Type of Meeting: September 23, 2021 Open Regular Board Meeting

Author: Paul Faulkner, Senior Energy Specialist

Subject: KOOTENAY CLEAN ENERGY TRANSITION – LETTER OF SUPPORT

File: 10-5200-20-KCET

Electoral Area/Municipality: RDCK

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to recommend that the Board send a letter of support to the Real Estate Foundation of BC to fund the Kootenay Clean Energy Transition: Deep Retrofit Pilot in Rural BC.

SECTION 2: BACKGROUND/ANALYSIS In August, 2019, the Board sent a letter of support to the Columbia Basin Trust on behalf of the funding application by Kootenay Employment Services (KES) and Community Energy Association (CEA) for the Kootenay Clean Energy Transition (KCET) pilot project to take place January 2020 to December 2021 (Res # 583/19). In February 2020, the RDCK approved the CEA request to contribute $15,000 of CARIP funding to the KCET project which, alongside mirrored funding from RDKB and RDEK has been used to hire a project manager within CEA to deliver the KCET project (Res # 123/20). The overarching purpose of the Kootenay Clean Energy Transition Pilot is to expedite the adoption of greenhouse gas emission reduction actions by Kootenay residents, organizations, governments and First Nations, while supporting broad market transformation. KES and CEA have created the KCET as a partnership led program to deliver an innovative and high-impact initiative with the following key objectives:

Reduce GHG emissions throughout the 44 communities of the Kootenay region of B.C., targeting the two highest emitting sectors: Built Environment (heating & cooling of buildings) and transportation (60 % of community wide emissions in the Kootenays)

Address key barriers to low carbon technology adoption: knowledge, cost and local access

Provide training and capacity building in the workforce to support a transition toward the low carbon and clean energy sectors

Increase local climate and emissions literacy

Aggregate the procurement of key low carbon technologies

Evaluate the success of the pilot to inform expansion and scaled up delivery

The KCET pilot is intended to provide building industry workforce and business sector development specifically amongst contractors and trades. Identified as a potential key player in driving the adoption of low carbon

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options for retrofits, contractors/trades have a direct connection with the consumer, and are therefore well suited to be the avenue for provision of energy efficiency and low carbon retrofit solutions. In order to deliver a Deep Energy Retrofit (DER) pilot program in locations in the RDCK, RDEK & RDKB, the CEA is seeking funding from the Real Estate Foundation of BC. This aspect of the KCET project will aim to:

Apply hands on learning and capacity building for rural tradespeople and post-secondary students Identify and overcome barriers and trouble shoot the heat pump and retrofit process for multiple home

archetypes and homeowner demographics Evaluate, monitor and optimize capacity building and retrofit processes for the rural environment Consider the additional home comfort, human health and wellbeing benefits of heat pumps and deep

home retrofits Provide equitable access for vulnerable populations, especially low income seniors

The CEA KCET project manager is requesting letters of support from each of the regional districts to show the commitment to collaborate and bolster the application to the Real Estate Foundation in order to increase chances of being awarded the funding and therefore provide a more robust and impactful DER project within each regional district.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No No financial considerations at this time

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): No legislative considerations at this time

3.3 Environmental Considerations The Paris Climate Agreement, the International Panel on Climate Change (IPCC), and numerous global organizations have established the imperative for significant emission reductions and a transition to a low carbon economy. British Columbia’s Clean BC Plan commits the Province to reducing 40% of our annual GHG emissions by 2030 and 80% by 2050 (based on 2007 GHG emissions). Since 2007, BC has only reduced its GHG emissions by 2.1% indicating that new, innovative approaches to driving GHG emission reduction is necessary. Jurisdictions across North America have explored the barriers and opportunities for deep emission reductions in the building and transportation sectors. Reaching the emission targets that are necessary to avoid the impacts of more severe climate change in the future require creative, collaborative and innovative solutions. The Kootenay Clean Energy Transition Pilot Project will inspire energy resilience, stability and affordability.

3.4 Social Considerations: The KCET DER project will work with contractors and trades in the building sector through an activation of broad market transformation. This effort will provide jobs and opportunities that support residents, families and communities. The selected homes retrofitted will have considerable benefits also.

3.5 Economic Considerations:

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As stated above, the KCET pilot is intended to provide building industry workforce and business sector development specifically amongst contractors and trades.

3.6 Communication Considerations: The KCET pilot will develop:

a) Develop strong brand and shareable marketing materials

b) Provide consistent messaging, actions, and consolidated resources on central website

c) Leverage existing relationships for regional, strategically-timed, collaborative marketing

3.7 Staffing/Departmental Workplace Considerations: This initiative will be supported by the Senior Energy Specialist as part of the DER aspect included within the approved SES workplan, no additional staff is required at this time.

3.8 Board Strategic Plan/Priorities Considerations: This project ultimately aligns with the Boards Strategic objective: To adapt to our changing climate and mitigate Green House Gas Emissions. This initiative also aligns with the Board’s commitment to the Climate Action Charter, as well as the commitment to 100% Renewable Energy by 2050 and the Board’s Declaration of Climate Action Imperative.

SECTION 4: OPTIONS & PROS / CONS Option 1 – The RDCK submits a letter of support to the Real Estate Foundation of BC supporting the Community Energy Association’s funding request for the Kootenay Clean Energy Transition Deep Energy Retrofit project Pros - Supports the overall KCET project to which the RDCK, RDKB & RDEK have committed supports and funding - Supports the RDCK Regional Energy Efficiency Program with improving housing stock within the RDCK - Supports our building community through capacity building and training - Provides funding for selected Kootenay residents to retrofit poor performing homes - No financial or additional time commitments from the RDCK - Aligns with sustainability and environmental goals set by the RDCK Cons - None identified

Option 2 – The RDCK does not submit a letter of support to the Real Estate Foundation of BC supporting the Community Energy Association’s funding request for the Kootenay Clean Energy Transition Deep Energy Retrofit project

Pros - None identified Cons - Lack of support for the KCET - Lower likelihood of success of the KCET funding proposal or KCET in general - DER projects may not be delivered in the RDCK without funding

SECTION 5: RECOMMENDATIONS

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That the Board send a letter of support to the Real Estate Foundation of BC for the Community Energy Association’s Kootenay Clean Energy Transition: Deep Retrofit Pilot in Rural BC project. . Respectfully submitted, Paul Faulkner, Senior Energy Specialist

CONCURRENCE Manager of Community Sustainability – Chris Johnson Approved General Manager, Development and Community Sustainability – Sangita Sudan Approved Chief Administrative Officer – Stuart Horn Approved

243

rdck.ca

Date of Report: Aug 27, 2021

Date & Type of Meeting: September 23, 2021

Author: Chris Johnson, Manager of Community Sustainability

Subject: Wildfire Mitigation Update

File: 14-7610-01

Electoral Area/Municipality: All RDCK

SECTION 1: EXECUTIVE SUMMARY Late this summer our Wildfire Mitigation Supervisor (WMS), Joel Hamilton, accepted a position with the BC Fire Chiefs Association to facilitate the development of BC FireSmart programs in local governments throughout BC. This is a great opportunity for Joel, and a substantial compliment to the RDCK Board of Directors’ vision to support the development of the RDCK FireSmart program, from which the new BC FireSmart program has been modelled. With Joel’s departure staff felt it a good time to review the current demands on this role, and highlight where it is expected to expand.

SECTION 2: BACKGROUND/ANALYSIS BACKGROUND The Wildfire Mitigation Supervisor manages the FireSmart Program, coordinates the delivery of the Community Resiliency Investment Program, coordinates the delivery of the Forest Enhancement BC grant, and represents the RDCK in the new Provincial Risk Reduction Program. Further details are provided below. RDCK FireSmart Program The FireSmart program is a science-based approach to reducing the risk of structure loss during wildfire events that impact communities. The goal is to enable residents by providing detailed information on how to make their homes more resilient to wildfire. The program is supported by Provincial grant funding and includes incentives to complete the work. Much of the day-to-day responsibility of running the FireSmart program is managed by the grant funded Wildfire Mitigation Coordinator position however strategic oversight and year on year direction is provided by the WMS. Community Resiliency Investment Program (CRI) This grant program has evolved over the years to play a much larger role than its original FireSmart focus. As an example, the total cost of the 2019 program was $195k and focused solely on delivering FireSmart home assessment and developing Neighbourhood Recognition Program (NRP) participants. In 2021 the total program cost is $829k and provides: - FireSmart program including a new cash rebate program for residents that complete work;

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- Neighbourhood Recognition Program and new financial support to groups in the program; - Development of wildfire hazard development permit areas (DPAs); - Critical infrastructure upgrades to increase resilience to wildfires; - Funds to organize and facilitate regional landscape planning committees; and - Funds to host indigenous sensitivity training for staff.

For 2022, additions to the grant request will include training for our Regional Fire Service that would otherwise be paid for by the fire services and development of a FireSmart curriculum for local schools. Although the work is administrative, the overall management of this grant requires a level of effort to ensure funds applied for are spent effectively, a final report is submitted, and full reimbursement is received from the funder. Staff expect to bring a report to Board in October 2021 detailing the 2022 CRI application and seeking Board approval to apply. Forest Enhancement BC (FESBC) The Wildfire Mitigation program continues to work on two projects funded by FESBC. These are Queens Bay and Selous Creek wildfire fuel treatments. The projects originated prior to the Provincial Wildfire Risk Reduction (WRR) program. The RDCK directed grant funding for wildfire fuel mitigation, fibre utilization, and post-harvest cleanup to licensees completing the work. Both of these projects are immediately adjacent to communities and require a significant level of collaboration between residents, licensees, and local governments. Queens Bay is currently projected to be complete by March 2022. Selous is less certain due to the variability associated with larger projects that are partially funded by timber sales. Provincial Wildfire Risk Reduction (WRR) Program While the WRR program can no longer be considered new, it is still somewhat unresolved as to the exact role the RDCK will play in the whole process. What we do know is that each year the WRR program has a project intake process where the RDCK is able to submit proposals to be considered. If approved, the Province manages the project in its entirety and the RDCK has little authority when it comes to treatments and how they accord with the wishes of local residents/stakeholders. There are, however, opportunities to influence without authority. Although not clearly identified, staff believe this will take a multifaceted approach that includes hosting regional landscape planning committees, being available and present for planning meetings, building relationships with the agencies and licensees that are completing the work, and working with residents to understand their positions and effectively relay them to the project team. Proposals are selected provincially by BC Wildfire Service (BCWS) based on risk priority and general conditions/organization of the projects. The Southeast Fire Centre has over 20% of the overall highest risk wildland-urban interface (WUI) provincially. Only the Kamloops Fire Centre, which includes the Thompson, Nicola, and Okanagan valleys has more at 30%. New and Evolving Projects Wildfire mitigation has been a focus of the Provincial government over the last two decades, with efforts ramping significantly after each severe wildfire season, most recently post 2017 & 2018 after which the WRR program was created. The severity of the 2021 fire season indicates what is to come with a changing climate and will be another catalyzing moment to increase efforts and investments in wildfire risk reduction. Combine this

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with continued interest in providing economic incentives to bolster the province’s recovery from COVID and the stage is set for new programs and projects to be deployed by government and industry alike. The WMS position provides the RDCK with a consistent, regional perspective pertaining to new and evolving programs and projects. An example of this is a recent program announced by Fortis BC to expand their right-of-way (RoW) for their transmission lines on the East Shore (32 Line), up the West Arm through to Coffee Creek (30 Line), and up the Slocan Valley (19 Line). The goal of their project is to increase grid stability and mitigate wildfire ignitions from power lines by creating a ‘tree-free’ corridor along the 3 transmission lines. This offers great opportunities for residents and communities, but will also involve work immediately adjacent to, or within communities and provide additional opportunities to advance wildfire risk reduction. Staff were recently informed of this project and will be bringing a report to Board once details are better understood. Watersheds and Wildfire Mitigation The Watershed Governance Initiative is a project the RDCK Community Sustainable Living Advisory Committee (CSLAC) has been undertaking over the last couple of years as delegated by the Board. The project was developed in recognition that watersheds in the RDCK are under consistent pressure from a number of different sources and conditions across municipal and rural boundaries. The broad goal of the project is to better understand what role the RDCK plays in determining which activities take place in watersheds, with an initial focus on consumptive watersheds. As this project progresses staff continue to find parallels with other work being done by the RDCK. One of the major touch points is Disaster Risk Reduction including flooding and wildfire. Contemporary thinking suggests a systems approach to landscape level planning is critical to building resilience to our changing climate. As such, staff recognize that the Wildfire Mitigation Supervisor is uniquely positioned within the RDCK to begin integrating that systems-based approach with watersheds as the focus. How exactly this will look is still unclear, however staff feel that by starting to integrate this perspective into wildfire mitigation work, connections and opportunities will present themselves. It is anticipated that this role will evolve and grow over time into one focused on a systems approach that acknowledges all values potentially impacted by a given project, including watersheds. Summary The Wildfire Mitigation Supervisor continues to provide value for the RDCK. As the mosaic of programs targeting wildfire risk continues to grow and evolve, the position provides a consistent perspective and presence from the RDCK. As current work on watersheds progresses staff see a clear connection between the WMS position and opportunities in working in and around watersheds and generally adapting to a systems-based approach.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No This report is for information.

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): None at this time.

3.3 Environmental Considerations None at this time.

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3.4 Social Considerations: None at this time.

3.5 Economic Considerations: None at this time.

3.6 Communication Considerations: None at this time.

3.7 Staffing/Departmental Workplace Considerations: None at this time.

3.8 Board Strategic Plan/Priorities Considerations: To Excel in Governance and Service Delivery To Strengthen our Relationships with our Community Partners To Adapt to Our Changing Climate


None at this time.

SECTION 5: RECOMMENDATIONS This report is for information.

CONCURRENCE General Manager – Sangita Sudan Approved Chief Administrative Officer – Stuart Horn Approved

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Lucas Road Water System

City of Castlegar / Servicing Agreement

THIS AGREEMENT made the 7th day of September, 2021.

BETWEEN: THE CORPORATION OF THE CITY OF CASTLEGAR 460 Columbia Avenue Castlegar B.C. V1N 1G7

(Hereinafter referred to as the "City")

OF THE FIRST PART

AND: THE REGIONAL DISTRICT OF CENTRAL KOOTENAY

Box 590, 202 Lakeside Drive Nelson, B.C. V1L 5R4

(Hereinafter referred to as the "District")

OF THE SECOND PART

WHEREAS the District has, by the adoption of Lucas Road Water Service Establishment

Amendment Bylaw No. 2740, 2021 established a specified area (hereinafter referred to as

"the specified area") for the purpose of acquiring, constructing, operating and maintaining a

water supply and distribution system and providing water to an established area adjacent

to the City;

AND WHEREAS the City has agreed to provide potable water to the District for domestic

use within the specified area upon certain conditions;

NOW THEREFORE the City and the District in consideration of the mutual promises,

covenants, and agreement as hereinafter set forth agree as follows:

A. THE CITY HEREBY AGREES:

1. to provide a water connection and backflow preventer valve at the 14th

Avenue and Forest Road intersection capable of providing a maximum of

1,350 m3 of potable water per month to the District for distribution for

domestic use only within the specified area;

2. to read the water measuring flow to the specified area, and record the meter

reading, on a quarterly basis or more frequently if considered necessary by

the City or the District;

3. to provide water meter readings or valve operation at the District’s request to

facilitate such work as leak detections and repairs;

4. to provide an invoice for payment by the District at the beginning of each

quarter for water provided to the District under this Agreement during the

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immediately preceding quarter, based on the bulk water rate of $1.03 per

cubic meter as stated under the initial Servicing Agreement signed January

31st, 2017.

5. to maintain and repair the water meter and backflow preventer valve during

the term of this Agreement and provide the Regional District with an invoice

for reasonable repair and maintenance after such repairs have been made;

6. will include the Lucas Road Water System as part of the Water Service

Emergency Response Plan; and

7. that the City releases, indemnifies and saves harmless the District and it’s

elected officials, officers, employees and agents from and against all claims,

demands, actions, suits, loss, damage, costs (including legal costs), charges

and expenses, including bodily injury or death (collectively ‘claims’) which the

District may incur, suffer or be put to arising out of or in connection with this

Agreement or the provision of Services, directly or indirectly, arising from

negligence, act or omission of the City or any breach by the City of any of its

obligations, representations, warranties or covenants under this Agreement,

unless such claims arise in whole or in part by any negligence, act or

omission of the District or any breach by the District of any of its obligations,

representations, warranties or covenants under this Agreement.

B. THE DISTRICT HEREBY AGREES:

1. to limit the number of connections to the water system provided for in this

agreement to seven connections and to take such steps as may be necessary

to ensure that no person provides a water supply to any other person or

property within or outside of the specified area through a system of pipes or

otherwise;

2. to indemnify and safe harmless the City of Castlegar and its employees from

any claims, demands or actions which may arise hereafter out of the

District's operation of the watery system within the specified area and the

City's supply of water to the specified area and to name the City as an

additional insured on its insurance policy;

3. to pay to the City within 30 days of receipt of an invoice, such amounts as are

charged for the supply of water, maintenance or capital improvements as

mutually agreed upon, pursuant to this agreement;

4. that the vault, backflow preventer, meter, valve and distribution system

within the specified area is the property of the District and costs for repairs

or its' eventual replacement are the sole responsibility of the District;

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5. to advise in writing the users of water from the seven connections within the

specified area of water conservation measures if required and requested by

the City or the District, and to require those users to abide by the restrictions

imposed;

6. that this agreement will only be amended upon mutual agreement with the

City; and

7. that the District releases, indemnifies and saves harmless the City and it’s

elected officials, officers, employees and agents from and against all claims

which the City may incur, suffer or be put to arising out of or in connection

with this Agreement or the provision of Services, directly or indirectly, arising

from negligence, act or omission of the District or any breach by the District

of any of its obligations, representations, warranties or covenants under this

Agreement, unless such claims arise in whole or in part by any negligence, act

or omission of the City or any breach by the City of any of its obligations,

representations, warranties or covenants under this Agreement.

C. GENERAL CONDITIONS

1. This Agreement shall commence on December 1, 2021 and shall continue for

a 5 year period to November 30, 2026, but may:

i) for any breach of the Agreement be terminated by either party

providing the other with 18 months written notice of its' intention to

Terminate the Agreement, or

ii) be renewed for such further periods, and upon such terms and

conditions, as may be mutually acceptable to both parties.

2. Where the terms and conditions of a renewal agreement cannot be agreed

to by both parties by the end of the term, either party may provide the other

with 18 months written notice of its' intention not to renew the agreement, in

which case the terms and conditions of this Agreement shall remain in effect

until the date of termination.

3. Upon termination of this Agreement, the City may immediately disconnect or

shut off its' supply of water to the distribution system used to supply the

specified area.

4. The City and the District agree that any changes, maintenance, etcetera to

the Lucas Road water System will be completed to Interior Health

specifications.

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5. Any notice required to be given to either party under this Agreement shall be

deemed to have been given to and received by such party if personally

delivered or sent by certified mail addressed as follows:

City of Castlegar

460 Columbia Avenue Castlegar, B.C. V1N 1G7

Attention: Chief Administrative Officer


Box 590, 202 Lakeside Drive Nelson, B.C. V1L 5R4

Attention: Chief Administrative Officer

In witness whereof the parties have executed this Agreement on the day and year first

written above.

THE CORPORATION OF THE CITY OF CASTLEGAR

__________________________________

Kirk Duff, Mayor

_________________________________

Tracey Butler, Director of Corporate Services

THE REGIONAL DISTRICT OF CENTRAL KOOTENAY

___________________________________

Mike Morrison, Corporate Officer/Secretary

THE CORPORATE SEAL OF

THE CITY OF CASTLEGAR

was hereunto affixed in the presence of:

_________________________________

Mayor

__________________________________

Director of Corporate Services

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From: Angela LundTo: "[email protected]"Cc: Christine HopkynsSubject: RE: Platinum Sponsor - AKBLGDate: August 26, 2021 1:09:24 PM

Hello Angela,

Given the recent announcements from the provincial government regarding additional restrictions to event attendance in the Interior Health region, it is with great regret that the AKBLG Board of Directors have decided to postpone the Annual Convention until the April 2022 in-person event to be held in NELSON. The AKBLG Board originally intended to convert to virtual, online event in lieu of the in person event given these circumstances – however, with the virtual UBCM convention being held just a couple of weeks ahead of the scheduled AKBLG event – and some indication that attendance would not be as high as hoped for a virtual event – the decision was made to postpone the event until 2022.

Although there will be no Convention in 2021 – the planning for the Spring (April) 2022 AKBLG Convention in Nelson is currently getting underway! After missing two years, we are most excited and expect this event to be very well attended by Elected Officials and senior staff from the region. Your support of AKBLG is very much appreciated and with that - we are asking whether you would be willing to carry your 2021 sponsorship forward to the 2022 Convention in Nelson. If this is acceptable to your organization, we will ensure that your logo remains on the AKBLG website until the next convention indicating your support of local government in the Kootenay Boundary region. Sponsorship levels will remain the same – therefore your level of sponsorship in 2021 will be carried forward to the 2022 convention.

If you have any questions at all or would like to discuss further, please do not hesitate to contact me by phone or email.

Regards, Linda

Linda TynanAKBLG Administrative Coordinator250-551-5215

0230-02-10 August 26, 2021 19000590 CAO CO DCO/BRD

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rdck.ca

Date of Report: August 25, 2021

Date & Type of Meeting: September 17,2021 Open Board Meeting

Author: Tom Dool, Research Analyst

Subject: Transit Service Budget Amendments

File: \15\8020\10\2021

Electoral Area/Municipality: Area A, D, E, F, G, H, I, J, K, Kaslo, Nelson, Castlegar, Salmo, Slocan, Silverton, New Denver, Nakusp

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide the Board options for consideration regarding the cancellation of BC Transits Kootenay West Para 530 (KWP 530) operations contract with Arrow & Slocan Lake Community Services (ASLCS) and their award of a new KWP 530 contract to NextGen Transit (Formerly Trail Transit). This report recommends that the Board approve amendments to the 2021 Financial Plan for 1. The North Shore portion of S238 North Shore Slocan Valley Transit (OPR122) to increase account 45000

Transfer From Reserves by the amount of $14,609.89 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.

2. The Slocan Valley portion of S238 North Shore Slocan Valley Transit (OPR476) to increase account 45000 Transfer From Reserve by the amount of $17,280.21 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.

3. S239 Kootenay Lake West Transit to increase account 45000 Transfer From Reserve by the amount of $25,781.90 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.

SECTION 2: BACKGROUND/ANALYSIS The Regional District has received notification from BC Transit that as of Oct 1, 2021 Arrow and Slocan Lakes Community Services (ASLCS) will no longer be contracted to provide transit operations for the KWP 530 portion of the West Kootenay Transit System. BC Transit has direct awarded a new 5 year contract to NextGen Transit of Trail, BC to ensure continuity of the service.

Operations contractors are required to adhere to the service levels specified within the Annual Operating Agreement between BC Transit and the Regional District of Central Kootenay. For the past 2 years ASLCS has struggled to meet those requirements. In particular, there were challenges related to maintaining an appropriate number of drivers and vehicle maintenance. Although not privy to discussions between ASLCS and

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BC Transit, a 60% increase in demand for transit services since 2013 and the impact of COVID19 very likely aggravated what was already a challenging situation for the society. In addition to the new contract NextGen Transit also holds the contracts for Kootenay Boundary Conventional Transit, Kootenay Boundary Custom Transit, Creston Valley Para Transit, and the systems within the East Kootenay Transit operating area. Both BC Transit and Regional District staff have been pleased with the service provided by NextGen to date. BC Transit has assured Regional District staff that NextGen has both the staffing and bus maintenance facilities required to provide the level of service detailed in the Annual Operating Agreement.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: No Financial Plan Amendment: Yes Debt Bylaw Required: No Public/Gov’t Approvals Required: No To ensure business continuity the new contract is scheduled to begin October 1st, 2021. An increase in contract costs for the remaining months of 2021, has resulted in a $57,672 lift to the local government share of transit costs. The cost increase is attributed to start-up costs, higher labour costs, increased facilities costs, and the switch away from a non-profit service provider. Staff are proposing to fund the contract lift with transit service reserve funds. The 3 proposed amendments to local government transit service budgets would move the required funds from reserves and apportionment them between the S239 Kootenay Lake West and S238 North Shore Slocan Valley transit services in accordance with the current distribution of operating costs for the KWP530 operating area. Figure 2. Contract Lift Distribution describes the amounts required from respective local government transit service reserves. Figure 2. Contract Lift Distribution

Transit Service

Percentage of KWP Operating Costs

Portion of Contract Lift

S239 Kootenay Lake West 45% $ 25,781.90

S238 North Shore 25% $ 14,609.89

S238 Slocan Valley 30% $ 17,280.21

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): As per Section 374 of the Local Government Act the Regional District has adopted a 5 Year Financial Plan. That plan may be amended at any time. As a matter of convention the Regional District has chosen, in the past, to amend the financial plan by resolution. The proposed amendments to the plan are in keeping with these conventions.

3.3 Environmental Considerations None.

3.4 Social Considerations: None.

3.5 Economic Considerations: BC Transit has assured Regional District staff that the change in operators will result in no net loss of transit jobs within the region and an increase in investment in transit service facilities locally.

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3.6 Communication Considerations: None.

3.7 Staffing/Departmental Workplace Considerations: None.

3.8 Board Strategic Plan/Priorities Considerations: The previous contract with ASLCS did not allow for the provision of Excellence in Governance and Service Delivery. Challenges with driver retention resulted in missed trips and the lack of facilities resulted in rolling stock not being maintained to the required standard. The new contract will ensure the provision of a service that meets the requirements of the Annual Operating Agreement with BC Transit and the needs of the West Kootenay Transit ridership.

SECTION 4: OPTIONS & PROS / CONS Option 1. The Board may resolve to transfer the specified amounts from the reserves of the impacted transit services to address the $57,672 liability in the 2021 transit budgets.

PROS

Business continuity will be ensured. NextGen transit will begin to provide transit services at the end of the previous contract with ASCLS.

Improved service.

Improved facilities.

No net job loss CONS

Increased local government share of operating expenses resulting in a $57,672 increase to the 2021 budget.

Option 2. The Board may direct staff to further review the matter and develop alternatives to address the $57,672 liability in the 2021 transit budgets.

PROS

None. Because this is operations funding it would be unlikely that there were alternative arrangements to be made for these funds.

CONS

As of October 1, 2021 West Kootenay Transit will be without a service provider for 46% of the service area. Because of the integrated nature of the transit network this would necessitate a system wide shut down.

SECTION 5: RECOMMENDATIONS 1. That the Board approve an amendment to the 2021 Financial Plan for the North Shore portion of S238 North

Shore Slocan Valley Transit (OPR122) to increase account 45000 Transfer From Reserves by the amount of $14,609.89 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.

2. That the Board approve an amendment to the 2021 Financial Plan for the Slocan Valley portion of S238

North Shore Slocan Valley Transit (OPR476) to increase account 45000 Transfer From Reserve by the amount of $17,280.21 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.

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3. That the Board approve an amendment to the 2021 Financial Plan for S239 Kootenay Lake West Transit to

increase account 45000 Transfer From Reserve by the amount of $25,781.90 and increase account 54030 Contracted Expenses an equivalent amount to address the liability resulting from an increase in the local government share of transit operating costs.


CONCURRENCE Mike Morrison – Manager of Corporate Administration Approved Stuart Horn – Chief Administrative Officer Approved

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rdck.ca

Date of Report: September 9, 2021

Date & Type of Meeting: September 23, 2021 Open Board Meeting

Author: Stuart Horn, Chief Administrative Officer

Subject: Select Committee on Director Remuneration – Update to Board

File:

Electoral Area/Municipality: All Areas and Municipalities

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to update the Board on recommendations from the Select Committee on Director Remuneration (“Select Committee”), and for staff to solicit feedback on two issues the Select Committee has referred to a future meeting.

SECTION 2: BACKGROUND/ANALYSIS As of January 2020 the Canada Revenue Agency announced a change to taxation treatment of income that impacted elected officials for the RDCK. The change was to no longer allow 1/3 of the Director’s remuneration to be considered non-taxable in lieu of being able to claim tax deductions for expenses incurred to perform their role as Director. This led to a request by the Board to review the Director Remuneration bylaw in its totality, leading to the draft bylaw being brought to the Board for debate in 2021. The Board debated the various recommendations for changes that came from individual Director feedback, and ultimately decided to strike a Select Committee that would review the matters. The Select Committee is comprised of Directors Duff, Hewat, Newell and Popoff. Staff support for the Committee is provided by CAO Stuart Horn and General Manager of Environmental Services Uli Wolf. The following issues were debated by the Select Committee in its first meeting on August 31, 2021:

1. The relationship between meeting stipends and committee Chair stipends, with particular emphasis on Resource Recovery and Rural Affairs

2. The application of the Consumer Price Index to Director Stipends on an annual basis. 3. Whether the Chair and Vice Chair should be considered ex-officio members of each and every RDCK

Commission and Committee. 4. The provision for parental leave for RDCK Directors. 5. The inclusion of child care expenses as claimable expenses by RDCK Directors. 6. Any other matters that the Select Committee sees fit to bring forward.

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The Select Committee has made recommendations on items 1, 2 and 6 above. The Select Committee is looking for further input from the Board on items 4 and 5 to be sent to staff, which will be brought to a future meeting of the Select Committee. The Select Committee is making no recommendation on item 3. Throughout its work, the Select Committee relied on UBCM guidance which stated that for Regional District Director Remuneration, the Municipal Director stipend ($1,341 per month) will be used as the base for calculations, with the Board Chair Stipend being an amount equal to 2.5 times the municipal stipend, and Vice Chair equal to 0.5 times the municipal stipend. The Select Committee also applied this guidance to the RDCK Committee stipends, however the Select Committee agreed that the Chair of a Standing Committee should not receive 2.5 times what a Director attending the meeting should receive, and is recommending that the Chairs of RDCK Committees should receive a Chair stipend equal to 0.5 over and above the meeting stipend, in line with the Vice Chair of the Board. This same rationale was applied to the Rural Affairs Committee (RAC) Chair stipend, which the Select Committee agreed was not representative of the work required by the RAC Chair. The formal recommendations are in Section 5 below, however a summary of the recommendations of the Select Committee are as follows: 1. All RDCK Standing Committee Chair stipends be set at 1.5 x the meeting attendance stipend for that

Committee, or 0.5 times over the meeting attendance stipend.

2. Out of recommendation #1, the Select Committee recommends an increase to the Resource Recovery Chair Stipend, the Rural Affairs Chair Stipend, and the Other Meeting attendance stipend.

3. The Rural Affairs Chair Stipend will be increased to be reflective of the work required of that position, and will be set at 0.5 x the core Rural Director Stipend. (which was calculated as the total Rural Director Stipend less the Municipal Director Stipend - $1,590 x 0.5).

4. The Resource Recovery Chair stipend is increased to $397 (1.5 x $265) from $286.

5. The sub regional Resource Recovery Chairs will rotate the responsibility to Chair the Joint Resource Recovery Committee, and the Joint Resource Recovery Committee Chair will not be eligible for an additional stipend over and above the sub regional Chair stipend that is paid.

6. The recommendation is to increase the Other Meeting stipend from $156 to $191 to reflect the Standing

Committee Chair stipend of $286, which is not changing.

7. The CPI adjustment to Director Stipends will be automatically applied each January 1, and would not have to be brought back to the Board for approval on an annual basis. Should CPI be negative there would be not change to stipends.

8. Schedule A of the Chair, Director and Alternate Directors Remuneration Bylaw will be reviewed by the Board (or if desired, a Select Committee) in February of the year of each Local Government election, with any changes to take effect after the election, on January 1 of the following year. This process would likely not proceed in 2022 to due the proximity to the next election at this time.

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The Select Committee did discuss parental leave and childcare expenses and determined that further feedback was needed before making a recommendation to the Board. The Select Committee would like Directors to provide feedback to the CAO on the following two items before October 8, 2021 to allow the Select Committee to meet and bring recommendations to the November 2021 Board meeting. The Director Remuneration Bylaw will be brought to the December 2021 with all recommendations incorporated for three readings and adoption. Some considerations the Select Committee would like feedback on: 1. Should a Director take time away from work for parental leave, their Alternate would presumably step in.

For municipalities, the Alternate Director is an elected official. For Rural Directors, they are not, and if they are going to become the sitting Director for a length of time, this could cause concern for the electorate.

2. The original staff recommendation was that parental leave for six months would be permitted with pay, and a further six months without pay.

3. Childcare expenses are not common in local government in BC. The Select Committee would like comment

on an hourly subsidy for childcare ($10 or $15) to a maximum per year or an alternative of an annual allowance that a Director could apply for to subsidize childcare expenses (i.e. $1,000).

4. Each Director has varying commitments to Regional District business based on the committees they are on,

when those committees meet (time of day), travel time to meetings, etc.

5. The discussion on childcare also led to a discussion on elder care, and whether there should be coverage for expenses related to those situations.

Of note is that on September 14, 2021, a resolution was endorsed by the membership of UBCM to have UBCM work with the province on legislative change to allow local government elected officials to qualify for parental leave via government benefits. This would not preclude the RDCK from doing something outside this process and directly covering the costs of parental leave through its budget.

Directors are invited to provide feedback on these issues to the CAO before October 8, 2021.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No Schedule A to this report summarizes the current and recommended stipend amounts for Chair, Vice Chair, Directors, and Alternate Directors as recommended by the Special Committee. Should the recommendations from the Select Committee be accepted by the Board and the Bylaw ultimately adopted, there would be an impact to the following Budgets beginning in 2022 (Note that these do not include any increase from the annual CPI adjustment on Director Stipends):

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S100 General Administration: The suggested increases to the Chair and Vice Chair Stipends would increase the Director Stipend Expense by a total of $972 per year. S101 Rural Administration: The suggested increase to the Rural Affairs Committee Chair Stipend would increase the Director Stipend Expense by $6,108 per year. S186, S187, S188 (East, Central, and West Resource Recovery Services, respectively): these budgets would each see an increase of $1,332 per year because of the suggested increase to the RR Chair stipends. However, there would be a decrease of $1,144 per year to each budget due to the Joint RR Chair no longer receiving a stipend. This would result in a net increase of $188 per year to each Resource Recovery Service budget. Numerous Services: The recommended increase to the “Other Meeting” stipend will impact a number of budgets (Community Sustainability, General and Rural Administration) but will depend on the number of other meetings per year. For context, there are six Community Sustainability meetings, which would be an increase of approximately $2,940 per year to the S105 budget (14 Directors x 6 meetings x $35 increase). The remaining budgetary impact is variable and is dependent on whether Directors, when travelling, stayed with family and friends (based on the suggested increase in this expense from $25 to $50/night). This would still be less than the cost of a hotel room, however the impact is not accurately measurable at this time.

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): RDCK Chair, Directors and Alternate Directors Remuneration Bylaw No. 2710, 2021 will repeal and replace Chair and Directors Remuneration Bylaw No. 1851, 2006

3.3 Environmental Considerations None at this time

3.4 Social Considerations: As part of the referral to the Select Committee, the Board asked the Committee to consider adjustments to the bylaw that would allow for parental leave and/or the ability to claim childcare expenses. This could potentially make the elected positions at the RDCK more accessible to parents and open up the opportunity for more participation by our residents.

3.5 Economic Considerations: None at this time.

3.6 Communication Considerations: None at this time.

3.7 Staffing/Departmental Workplace Considerations: The remaining work to update the bylaw is minimal. Staff time currently consists of the CAO and General Manager of Environmental Services supporting the Committee.

3.8 Board Strategic Plan/Priorities Considerations: None at this time.

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SECTION 4: OPTIONS & PROS / CONS The following recommendations are from the Select Committee. The options are for the Board to either accept the recommendations and for staff to include them in the bylaw, or for the Board to refer any of the items back to the Select Committee for further discussion.

SECTION 5: RECOMMENDATIONS RECOMMENDATION #1 THAT Schedule A of the Draft Chair, Director and Alternate Directors Remuneration Bylaw No. 2710, 2021 be updated to reflect the following rates: Chair Stipend (Monthly) - $3,352 Vice Chair Stipend (Monthly) - $670 Rural Affairs Chair (Monthly) - $795 West, Central, and East Resource Recovery Chair Stipend (Monthly) - $397 Other Meeting Stipend (Per Meeting) - $191 Allowance for staying with Family/Friends (Per Night) - $50 RECOMMENDATION #2 THAT the Draft Chair, Director and Alternate Directors Remuneration Bylaw No. 2710, 2021 be updated to remove the eligibility for stipend to the Joint Resource Recovery Committee Chair. RECOMMENDATION #3 THAT the Board direct staff to amend the RDCK Procedures Bylaw No. 2576, 2019, to provide for the sub regional Resource Recovery Chairs to rotate the responsibility of chairing the Joint Resource Recovery Committee meetings during the year. RECOMMENDATION #4 THAT the Draft Chair, Director and Alternate Directors Remuneration Bylaw No. 2710, 2021 include an annual increase to stipends of the average monthly change in the BC Consumer Price Index from November 1 to October 31, with the rate applied as of January 1 of each year. RECOMMENDATION #5 THAT the Draft Chair, Director and Alternate Directors Remuneration Bylaw No. 2710, 2021 include a provision that Schedule A to the bylaw is reviewed by the Board, or if desired, a Special Committee in February in the year of each local government election beginning in 2026, with any changes to be effective January 1 following the election.

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Respectfully submitted, Stuart Horn – Chief Administrative Officer

CONCURRENCE General Manager Environmental Services – Uli Wolf Approve ATTACHMENTS: Attachment A – Proposed Schedule A – Proposed Stipends for Chair, Vice Chair, Directors and Alternates.

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Regional Distric tof Central KootenaySelect Committee on Directors Remuneration ‐ Update to the Board ‐ September 23, 2021Schedule A ‐ Proposed Remuneration Rates to be Effective January 1, 2022

Type Position/Role Frequency Current Rate Proposed Rate

Regular Stipend Municipal Director Monthly 1,341.00$ 1,341.00$ Regular Stipend Rural Director Monthly 3,457.00 3,457.00 Chair Stipend Board Chair Monthly 3,289.00 3,352.00 Vice Chair Stipend Board Vice Chair Monthly 652.00 670.00 Rural Affairs Chair Stipend Rural Affairs Chair Monthly 286.00 795.00

Resource Recovery Chair Stipend Resource Recovery Chair Monthly 286.00 397.00

Attendance at Resource Recovery meetings Directors & Alternates Per Meeting 265.00 265.00

Standing Committee Chair (Other than RR) Chair ‐ Committee Monthly 286.00 286.00

Attendance at Board Meetings Alternate Director Per Meeting 422.00 422.00

Attendance at special Board Meetings Directors & Alternates Per Meeting 422.00 422.00

Attendance at other Meetings Directors & Alternates Per Meeting 156.00 191.00

Meals not included with Stipend Amount Directors & Alternates $75/day/

B$15/L$25/D$35 $75/day/ B$15/L$25/D$35

Registration fees for workshops and Conferences Directors & Alternates As required Amounts to be Board approved

Travel: Accomodation with friends/family Directors & Alternates Daily Maximum $25 $50

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Date & Type of Meeting: September 23, 2021 Regular Open Board Meeting

Author: Kynan O’Rourke, Regional Deputy Fire Chief – Operations

Subject: Replacement of SCBA for Passmore and Ymir

File: 14/7750/01

Electoral Area/Municipality: Area G and Area H / Slocan

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to seek Board approval for the procurement of MSA G1 Self Contained Breathing Apparatus for the Ymir and Passmore Volunteer Fire Departments.

SECTION 2: BACKGROUND/ANALYSIS Regional District Central Kootenay Fire Departments (Ymir and Passmore) require the replacement of their Self Contained Breathing Apparatus (SCBA) in 2021. Staff have previously determined that for regional interoperability the MSA G1 4500 PSI Self Contained Breathing Apparatus will be used. There is only one authorized supplier for the MSA G1 SCBA in British Columbia, Rocky Mountain Phoenix. 2021 capital replacement of SCBA has been included in the financial plan for Ymir and Passmore. Rocky Mountain Phoenix has advised of cost increases for 2021, this will slightly impact the budget for Passmore, and require a financial plan amendment to increase the contribution from reserve.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No Self Contained Breathing Apparatus Replacement has been included under 60000 Capital Expenditures in the 2021 financial plan for: Passmore / S142Fire Protection-Areas H and I (Slocan Valley) SCBA: $72,000 Ymir / S136 Fire Protection-Area G SCBA + Compressor $152,000 Passmore total SCBA cost: $79,683; an additional $7,683 will be required from S142 Fire Protection-Areas H and I (Slocan Valley) capital reserves through a financial plan amendment. Ymir total SCBA cost: $97,326

Board Report

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3.2 Legislative Considerations (Applicable Policies and/or Bylaws): Not applicable

3.3 Environmental Considerations Not applicable

3.4 Social Considerations: Not applicable

3.5 Economic Considerations: Not applicable

3.6 Communication Considerations: Not applicable

3.7 Staffing/Departmental Workplace Considerations: This project fits within the department workplan

3.8 Board Strategic Plan/Priorities Considerations: Core Service Delivery

SECTION 4: OPTIONS & PROS / CONS Pros: By proceeding with the purchase of Self Contained Breathing Apparatus, Regional District Central Kootenay Fire Departments will remain compliant with the SCBA being used. Cons: By not proceeding with the purchase of Self Contained Breathing Apparatus, Regional District Central Kootenay Fire Departments would become non-compliant in meeting the NFPA requirements for SCBA.

SECTION 5: RECOMMENDATIONS That the Board direct staff to proceed with the purchase of G1 Self Contained Breathing Apparatus (SCBA) from Rocky Mountain Phoenix in the amount of $79,683 for Passmore / S142Fire Protection-Areas H and I (Slocan Valley) and in the amount of $97,326 for Ymir / S136 Fire Protection Area G; AND FURTHER, that the 2021 Financial Plan be amended for Passmore / S142Fire Protection-Areas H and I (Slocan Valley) to increase the Contribution From Reserves and Capital Expenses by $7,683 for the purchase of SCBA. Respectfully submitted, Kynan O’Rourke – Regional Deputy Fire Chief – Operations

CONCURRENCE Chief Administrative Officer – Stuart Horn Approved Regional Fire Chief – Nora Hannon Approved

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Author: Nora Hannon, Regional Fire Chief

Subject: North Shore Fire Chief

File: 14/7750/01

Electoral Area/Municipality: Area F

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to seek Board approval for the appointment of Acting Fire Chief Jay Marshall as the Fire Chief for the North Shore Volunteer Fire Department.

SECTION 2: BACKGROUND/ANALYSIS Jay Marshall has served as the Acting Fire Chief for the North Shore Volunteer Fire Department since the retirement of North Shore Fire Chief Fred Schneider in December of 2019. Jay Marshall has served with the Regional District Central Kootenay Fire Service since 1991, first with the Balfour Harrop Volunteer Fire Department, then with the North Shore Fire Department.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No Not applicable

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): Upon recommendation from the Regional Fire Chief, the Board appoints the Fire Chief for an RDCK Fire Department.




3.6 Communication Considerations: This appointment will be communicated internally and externally.

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3.7 Staffing/Departmental Workplace Considerations: This falls within the department workplan.

3.8 Board Strategic Plan/Priorities Considerations:

SECTION 4: OPTIONS & PROS / CONS Not applicable

SECTION 5: RECOMMENDATIONS That the Board appoint Jay Marshall as Fire Chief for the North Shore Volunteer Fire Department. Respectfully submitted, Nora Hannon – Regional Fire Chief

CONCURRENCE Chief Administrative Officer Approved by Stuart Horn

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Author: Nora Hannon, Regional Fire Chief

Subject: Slocan Fire Chief

File: 14/7750/01

Electoral Area/Municipality: Area H / Slocan

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to seek Board approval for the appointment of Acting Fire Chief Devin Lindsay as the Fire Chief for the Slocan Volunteer Fire Department.

SECTION 2: BACKGROUND/ANALYSIS Devin Lindsay has served as the Acting Fire Chief for the Slocan Volunteer Fire Department since the retirement of Slocan Fire Chief John Gates in February of 2021. Devin Lindsay served previously as Deputy Fire Chief with the Slocan Volunteer Fire Department.

SECTION 3: DETAILED ANALYSIS 3.1 Financial Considerations – Cost and Resource Allocations: Included in Financial Plan: Yes No Financial Plan Amendment: Yes No Debt Bylaw Required: Yes No Public/Gov’t Approvals Required: Yes No Not applicable

3.2 Legislative Considerations (Applicable Policies and/or Bylaws): Upon recommendation from the Regional Fire Chief, the Board appoints the Fire Chief for a Regional District Central Kootenay Fire Department.




3.6 Communication Considerations: This appointment will be communicated internally and externally.

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3.7 Staffing/Departmental Workplace Considerations: This falls within the department workplan.

3.8 Board Strategic Plan/Priorities Considerations:

SECTION 4: OPTIONS & PROS / CONS Not applicable

SECTION 5: RECOMMENDATIONS That the Board appoint Devin Lindsay as Fire Chief for the Slocan Volunteer Fire Department. Respectfully submitted, Nora Hannon – Regional Fire Chief

CONCURRENCE Chief Administrative Officer – Stuart Horn Approved

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Signed by Email $500.00

272

Signed by Email 1,500.00

273

Signed by Email $600.00

274

Dascretionary Fund Grant ProgramApplication Form

REGIONAL DISTRICT OF CENTRAL KOOTENAY202 Lakeside Drive, Box 590, Nelson, B.C. Vlt 5R4

Phone250-352-5655 Fax250-352-9300Toll Free in B.C, 1-800-258-7325

F|LE NO. 186G20-Contact lnformation:

Date of Application:

Contact Name:

Carla TerpstraTreasurer

Mailing Address: Payment Type:

Et'ilt [email protected] ron

supporting project documentqtion, orgqnizotion's list of directors and their respective executive position, plus overqll number olmembers. Grant requests exceeding 55,000 must be occomponied by the orqanization's most recently dpproved financiolstotements.lising awareness of our existence by providing funding for events. Donations to help our in themmunitv. ln 2O2O KMP nrovided donations fo forrr school PAC's for thcir hot h rnr:h nrooramq andmmunity programs including a women's shelter and TAPS.ilP matched the funds given last year by the RDCK and would like an opportunity to repeat thats year

Grant Aorllcation:rotal Grant Reque.r"o, s2000. 00

WN n lundrng cntenal oqecttve does thts project meet?

fi soctal l-'l Economic ll cuhurat

TerpstraSignature Print Name

.. Authoriiitk hTotal Grant Approved S

Board Approved Date: Resolution #

1"


275

Signed by Email459.19

276

,l<-i^M

Discretionary Fund Grant Program

Application FormREGIONAL DISTRICT OF CENTRAL KOOTENAY

202 Lakeside Drive, Box 590, Nelson, B.C. V1L 5R4Phone 250-352-6665 Fax 250-352-9300

Toll Free in B.C. 1-800-268-7325

FILE NO. 1860-20-

Contact Information:

Organization/Society Name:Nelson Baseball Association

Date of Application: 27Aug 2021Contact Name: jjm Sevigny (DC

/K Electoral Area/Member Municipality:RDCK Electoral Area/ ^ 'Municipality:

Mailing Address: po BOX 886

Nelson, BCV1L6A5Payment Type:

Electronic Fund Transfer

Mailed cheque/phone #=250-352-3385 Email:[email protected]

Please provide an overview of the project and/or service and how the funds will be used. (600 characters max.) Attachsupporting project documentation, organization's list of directors and their respective executive position, plus overall number of

members. Grant requests exceeding $5,000 must be accompanied by the organization's most recently approved financial

statements.

The Project will refurbish the old wooden bleachers at Queen Elizabeth Park, Nelson. BC with new cedar from the Harrop Proctor mill. The bleachers areover 25 years old and the wood is badly weathered and some boards are rotten (photograph attached). The estimated project cost is $7,513 (quoteattached) of which we have received a CBT CIP Grant for $3,353. The estimated balance ($1,160) will be covered with capital on hand. In 2021, we had150 registered players.

Total Grant Requested: $ 3000iich-funciing c7iterial objective does this project meet;

|^'| Social Economic ] Cultural

Other Funding Sources - Identify all sources of project funding and amounts. Both funds requested and received:CBT CIP Grant ($3,353).

Previous Discretionary Grants Received - Year and Amount: êygr

By submitting this application for the Discretionary Fund Grant Program, I confirm I am an authorized signatoryof th^recipient organization and I agree to the Discretionary Fund Grant Program Recipient Obligationsdetîl^d on page twcôfttiis application.

Jim SevignySign& u re Print Name

Signature of Area Director<^-^/ ^ -"^^ --*" c- ?

Board Approved Date:

Total Grant Approved $ T? ^ /-^ <yc^^

Resolution #

278

Ootischenia Fire Department Social Club

280


286

2,000

291

Community Development Grant

Application FormREGIONAL DISTRICT OF CENTRAL KOOTENAY

202 tjakeside Driw, BQKSOT, Nelson, B.C V1L SR4Pha.nfiZSO-SSZ-fiSSS FaK 2&D-3SZ..&300

Tail Free in B.C l"ao[t-Z6S-7325

FILE NO. 1S6&-30".

Contact Information:

OrganteatiaHi/Saci&ty Name: KASLO & AREA VQUTri COUNCIL,01

Dale of Applications2021.08.10

Contaet Name; SHANNON ISAAC

MaliI'neAddr^poBOX476

KASLO BCVOG1MO

5BEK Electoral Afea/IVIember ft/luriidpality:I ROCK Eieetoral Afea;

iMunidpatity; KASLO!

PaVmentTyp^

0ESectroitic Fund TFansfefMailed cheque

Pllone SE2BO-3S3-77BO Email; [email protected]

Please pcovcde an overview of the project and/orsenfliaand how the funds v;fll fe& used. (600 characters max.]ASturi'i any sufifistiij dttawemcrAai flitfi ts en^lnwfi'vjiefWts, fi'esiSsillfy'stu&sf, c^&y^tanvTants.jî^cftmhi'fii^mhm^^â^nîiii'isnîte ^'fl'»(i?i Ôil.vSyffiw'iWiffWlfl/Ss'KWiîKfS-'fiDHS, {A.f <SW«)tVH]nrtlWtyi?»nlift& 6»"*i mtitKU Wffû SS,3?fWttl tie ttKWW'iivf^/ •/&W aynvtWHKfit

ffleji wefttfy of.fKVWfjifivmisf ^wwnents.^

WtiEi&eifSDCHfitft-iilB'aurnBwlucaUwila Etisure :|lrcper Safiiticarsd visibiliiy !w our ywiUi SBEviuliB. and (xograirtH OirKKlby hfcirlliKuQleflaytataiComnmnRy Ser-icro, Kasta Y'si^ti 'Csnlrs .gF<t Fraedcm Qyss.'l Vouiti Serîfle, V^'B nae-vi to ccfflp^lelte tocwng tesKs;

1, Tea?- clewnJ? wWi and bnia a les! ••vfllt2. Install plurtibnvt JESt.'lien Kirfe siW bililil a couirtfir Infl far IbB sirky, install klicti&fi csbtmls ?6^ we 9\m'^ wsn and4. Cfisa\B ati isFiitv.May ror Bafis aosass la Itiluliflii and balhroam -sea

Totat Grant Requesfceiti: &4,OOCU

Whrth furtdinfi eriterial Qbi&ctive do6s this pnoiect m&filE

|1/1 Social Etoti&mic Envirorarfiental

Other Funding S-aurces - Identify all sources of pi-oj^ctfiuA&itXg and amounts'Xfiath funds requestSSi and; reeeived:KAYC $500, NKLCSS-KULYM £500, IN-KIND tABOUR $1,ODO. Rhonda Rustan $4,000

Previous Community Oevelapi-nent Srants &-eceived " Year and Amount:

2015-$2,800.CBy submitting this *i(i|llicaticifi for the ConmffiUrHly Developm-ent Grant, I cDn'fii'fTi 1 am an .autSiarizeiEf Eignatory of

tih^ redpienÔirg'amaSEatran and E 3gree to the CflmfftUrnty Development Grisnt Refipient Obligations (Jefcatied onpage tv/tT&f^jMis ap^licaSlon.

SHANNON ISAACSr^natu/e . Prirtt Maffle

SlgHStuiE'ie^N^lE'SaBiiFeôr tptalGi^ntAppi-i^^ 4,000.00

299


Report Date: September 2021

IHA Vaccine Roll Out bi-weekly call

These calls are offered by Interior Health to Mayors and Chairs across the IHA service region. They have generally been bi-weekly with a few cancellations during fire season.

I have attended several but have not been able to attend all due to scheduling conflicts.

The calls provide a current update of COVID in the IHA region. In our most recent call, vaccine passports were recently announced thus much of the discussion focused on how enforcement will work. IHA has no information on how, they too were awaiting information, but they could confirm that it would be monitored and enforced. Who was to enforce was also not known.

In terms of impacts to the RDCK, I did raise the issue of recreation services and how we, as a local government need time to assess how we can quickly pivot our staffing to manage enforcement, it is clear we will need to add additional resources, possibly security. I inquired what supports were available for this enforcement and it was clear there is no knowledge of supports available.

UBCM Ministerial Meeting #1- Municipal Affairs: Small Water Systems

We started UBCM 2021 with meeting Minister Osborne to discuss small water systems. This meeting was requested by Director Popoff, attendees were myself, Director Davidoff, CAO Horn, MLA Anderson and Municipal Affairs staff including Minister Osborne.

Topic: The RDCK has hundreds of water systems run privately, whether via individual property owners or through Improvement Districts. The cost of maintaining these systems to the standards required are becoming costly and time consuming. We currently own and operate 19 water systems in the RDCK. Current provincial policy directive is for any water system to access provincial funding programs, aside from the IPG stream, the Local Government, must acquire that water system. With the number of water systems in the RDCK being significantly high and our current capacity at max, the Central Kootenay region will continue to have drinking water access issues, this is a reality.

Compound the rural nature with our region, there are many completing values within watersheds that local government does not have authority on specifically forestry and climate change impacts. We have embarked on the Watershed Governance Initiative to set a clear foundation of data that informs decision making, driven by many small community water systems that were challenged to manage serving the community, the WGI will enable a shared data set and be a resource for collective relationships to manage what is essentially a cooperative land base. Ideally this work will lead to more cohesive management opposed to competitive, with the health of the watershed being the primary objective.

Chair’s Report

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Small water systems do not have the means, or a mechanism, to achieve those standards. The infrastructure planning grant is helpful, but with only 2 intakes a year, it would take centuries for all water systems in the RDCK to get access.

Request: We respectfully request that the Ministry of Municipal Affairs and Housing develop a process for Improvement Districts and organized small water systems in good standing to obtain the capital needed to complete works required to meet health authority standards without the need for local government to own and operate them. At a minimum, increasing the opportunity for the Infrastructure Planning Grant, a critical component for any small system navigating governance and utility provisions, to be enhanced

Actions: send Watershed Governance Initiative and Small Water System Roadmap proposal to ministry staff

UBCM Ministerial Meeting #2- Ministry of Agriculture: Agriculture Land Reserve

This meeting was requested by Director Faust, attendees were myself, Vice Chair Popoff, CAO Horn, MLA Anderson, Ministry of Agriculture and Agriculture Land Commission staff including Minister Popham.

Topic: The ALR is decades old, and the land use in and around the ALR no longer represents the potential for the land. A review and re mapping of the ALR is needed to ensure that agriculture land is preserved and the land that is currently in the ALR that is not arable is no longer restricted in the way it has been for years.

Past direction has been to have us, as the local government, take the lead on this process via the community planning process. While this may make sense for the ALC to download the responsibility of accurate application of the arable lands within the province, the local planning process does not provide the necessary expertise and authority to adequately re-assess the land base for farming capability. We have funded many projects/programs to encourage sound land use planning in regard to agriculture, we can certainly bring data to the table however, the community planning process is not the right tool to realign the ALR to a relevant geography for its purpose.

Request: We respectfully request that the Ministry of Agriculture, Food and Fisheries undertake a review of the Agricultural Land Reserve for the purposes of remapping the ALR and making its application relevant.

Action: RDCK staff to reach out to the ALC to discuss options and better understand the complexities of community planning

UBCM Ministerial Meeting #3- Ministry of Forest: Preserving Old Growth Forests

This meeting was requested by Director Faust, attendees were myself, Vice Chair Popoff, CAO Horn, MLA Anderson, Ministry of Forest staff; Garth Wiggill and Paul Rasmussen.

Topic: Studies conducted by the Ministry of Forests Lands Natural Resource Operations and Rural Development indicate there is little old-growth forest remaining in the Central Kootenay (CK) region. Old growth forests play an integral ecological role in biodiversity and the health of the region’s ecosystems, being one of the most valuable climate mitigation and resiliency assets.

Further, the RDCK is witnessing firsthand the impacts of climate change with an active Emergency Operations Center (EOC) for at least 5 -6 months a year, to the point where we were required to move the EOC out of our

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primary building into its own building to ensure we had the space and resources for the flood and fire seasons that are increasing annually. Our forest health is critical to the sustainability and safety of communities.

We raised the watershed governance initiative (WGI) as well, again providing the team effort of ground data collection to enable a more cohesive management of forests within the watershed, which are critical to the ecosystem we depend on. We also shared our most recent resolution on old growth.

Request: The RDCK respectfully requests the remaining old-growth forests and significant old trees in the CK region be preserved.

Action: send the WGI details, old growth resolution and plan a follow up meeting for more time on broader topics including the wildfire risk reduction program

UBCM Ministerial Meeting #4- Ministry of Forest: Private Land Logging

This meeting was requested by Director Faust, attendees were myself, Vice Chair Popoff, CAO Horn, MLA Anderson, Ministry of Forest staff including Minister Conroy. We did have a last-minute request to have Director Jackman join the call but unfortunately, UBCM would not allow a late addition. We were able to meet as a group and Director Jackman’s input was incorporated into the discussion.

Topic: Private land logging has little to no regulation in the Province of BC. Due to the price of timber rising in the manner it has, the responsibility taken by some private land loggers has decreased substantially, to the point of clear cuts being the norm. Too much of this activity is taking place near communities, in watersheds, and impacting ecosystems. Regional Districts have no power under the LGA to regulate activity. While we have no interest or capacity to be the entity to monitor and enforce regulations, we do have ground context that is critical to the approval of cutting permits and timber marks. Specifically, the lidar data and steep creek/slope stability assessments identified as high hazard through our work with the Disaster Mitigation program and small water systems who are competing for sustained resources which requires a healthy ecosystem.

Request: We respectfully request that the Ministry of FLNRORD take measures to regulate private land logging to limit the impact it has on communities, watersheds, and sensitive ecosystems.

304

Rural Affairs Committee Septmeber 22, 2021

1


RURAL AFFAIRS COMMITTEE MEETING Open Meeting Minutes

The ninth Open Meeting of the Rural Affairs Committee for 2021 was held on Wednesday,

September 22, 2021 at 9:00 a.m. by remote meeting due to Novel Coronavirus 2019 (COVID-19).

COMMITTEE MEMBERS

Chair A. Casemore Director G. Jackman Director T. Wall Acting Chair A. Watson Director R. Faust Director T. Newell Director H.Cunningham Director W. Popoff Director A. Davidoff Director R. Smith Director P. Peterson GUEST DIRECTOR Director S. Hewat Director T. Zeleznik Director C. Moss Director D. Lockwood Director L. Main Director J. Lunn

Electoral Area C Electoral Area A Electoral Area B Electoral Area D Electoral Area E Electoral Area F Electoral Area G Electoral Area H Electoral Area I Electoral Area J Electoral Area K Village of Kaslo Village of Nakusp Village of New Denver Village of Salmo Village of Silverton Village of Slocan

RESOURCE PERSONNEL Mr. S. Horn Ms. S. Sudan Mr. N. Wight Mr. C. Gainham

Chief Administrative Officer General Manager of Development and Community Sustainability Initiatives Planning Manager Building Manager

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2

Ms. S. Johnson Mr. E. Senyk Ms. D. Hawkins Ms. M. McIntyre Ms. C. Hopkyns

Planner Planner Planner Building Official Corporate Administration Coordinator - Recording Secretary

1. CALL TO ORDER Aimee Watson, Board Chair, called the meeting to order at 9:06 a.m.

Chair Casemore was unable to chair the meeting and an election was held to appoint an Acting Chair.

ELECTION OF CHAIR CALL FOR NOMINATIONS (3 Times)

Aimee Waston, Board Chair, called for nominations.

Director Peterson nominated Director Watson.

Aimee Waston, Board Chair called for further nominations two times.

DECLARATION OF ELECTED OR ACCLAIMED CHAIR Being none, Aimee Waston, Board Chair ratifies the appointed of herself as Acting Chair of the Rural Affairs Committee for the September 22, 2021 meeting by acclamation.


That the Committee ratifies the appointed Director Watson as Acting Chair of the Rural Affairs Committee for the September 22, 2021 meeting by acclamation.

Carried


That Municipal Directors Hewat, Main, Lockwood, Moss, Lunn and Zeleznik have freedom of the floor.

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3

Carried

2. ADOPTION OF THE AGENDA


The agenda for the September 22,2021 Rural Affairs Committee meeting be adopted with Rural Administration moved to Item 4. before circulation.

Carried

3. DELEGATIONS Item 5.3 Anne Baril and Nil Gagne Item 5.4 - Michael Monea 4. RURAL ADMINISTRATION 4.1. BUILDING PERMIT PROCESSES

Director Jackman requested a discussion on the Regional District of Central Kootenay’s building permit processes. Rural Affairs Committee - August 18, 2021: That the following recommendation BE REFERRED to the September 22, 2021 Rural Affairs Committee meeting: That the Building Permit Processes discussion BE REFERRED to the September 22, 2021 Rural Affairs Committee Meeting and an invitation be sent to the participating municipal directors. Chris Gainham, Building Manager, gave a presentation to the Committee on the building permit processes. Chris provided an overview of the building department, he shared the departments responsibilities, staffing, workload and future opportunities. In the presentation, Chris answered the questions regarding the building permit process.

Municipal Director Lockwood left the meeting at 9:20 a.m. Municipal Director Lunn left the meeting at 10:04 a.m. Municipal Director Hewat left the meeting at 10:22 a.m. Municipal Directors Main, Moss and Zeleznik left the meeting at 10:30 a.m.

RECESS/ The meeting recessed at 10:30 a.m for a break and reconvened at RECONVENE 10:35 a.m.

5. PLANNING & BUILDING

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4

5.1. BUILDING BYLAW CONTRAVENTION - CARR File No.: 3135-20-H-707.08903.500 BP 22034 3850 Krestova Road (Larrie and Willow Carr) Electoral Area H The Committee Report dated January 20, 2021 from Graeme Wood, Building Official/Plumbing Official, re: Building Bylaw Contravention - Carr, has been received.

In accordance with Section 57 of the Community Charter, opportunity to be heard: · Delegations not present. · Chris Gainham, Building Manager, shared the property owner has obtained a

building permit and staff are recommending no further action. · Chair Watson thanked staff and referred the recommendation to Committee for consideration. Rural Affairs Committee - March 17, 2021: That the following recommendation BE REFERRED to the May 19, 2021 Rural Affairs Committee meeting: That the Corporate Officer of the Regional District of Central Kootenay be directed to file a Notice with the Land Title and Survey Authority of British Columbia, stating that aresolution has been made under Section 57 of the Community Charter by the Regional District Board relating to land at 3850 Road, Electoral Area H, legally described as Lot A, District Lots 7361 and 7367, Kootenay District Plan 14845, and further, if an active Building permit or Building application is in place, that it be cancelled; and finally, that information respecting the resolution may be inspected at the office of the Regional District of Central Kootenay on normal working days during regular office hours. Rural Affairs Committee - May 19, 2021: That the following recommendation BE REFERRED to the September 22, 2021 Rural Affairs Committee meeting: That the Corporate Officer of the Regional District of Central Kootenay bedirected to file a Notice with the Land Title and Survey Authority of BritishColumbia, stating that a resolution has been made under Section 57 ofthe Community Charter by the Regional District Board relating to land at3850 Krestova Road, Electoral Area H, legally described as Lot A, DistrictLots 7361 and 7367, Kootenay District Plan 14845, and further, if an activeBuilding permit or Building application is in place, that it be cancelled; andfinally, that information respecting the resolution may be inspected at theoffice of the Regional District of Central Kootenay on normal working daysduring regular office hours.

Moved and seconded And resolved that it be recommended to the Board:

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That the Board take no further action to file a Notice on Title relating to land at 3850 Krestova Road, Electoral Area H, currently owned by Larrie and Willow Carr, legally described as Lot A, District Lots 7361 and 7367, Kootenay District Plan 14845.

Carried Director Cunningham moved an amendment to add “at this time’ to the motion but there was no second. Motion stood as is.

5.2. BUILDING BYLAW CONTRAVENTION - EVIN & POTTERY File No.: 3135-20-J-709.07593.520 BP26034 1065 Silver Springs Road (Justin Evin and Elaine Pottery) Electoral Area J The Committee Report dated July 7, 2021 from Lee Telefson, Building/Plumbing Official, re: Building Bylaw Contravention - Evin & Pottery, has been received. In accordance with Section 57 of the Community Charter, opportunity to be heard: · Delegation not present. · Chris Gainham, Building Manager, shared there has been no further contact with the property owner. · Chair Waston thanked staff and referred the recommendation to Committee for consideration.

Moved and seconded, And resolved that it be recommended to the Board:

That the Corporate Officer of the Regional District of Central Kootenay be directed to file a Notice with the Land Title and Survey Authority of British Columbia, stating that a resolution has been made under Section 57 of the Community Charter by the Regional District Board relating to land at 1065 Silver Springs Road, Electoral Area J and legally described as LOT 97, PLAN NEP795, DISTRICT LOT 301A, KOOTENAY LAND DISTRICT, and further, if an active Building permit or Building application is in place, that it be cancelled; and finally, that information respecting the resolution may be inspected at the office of the Regional District of Central Kootenay on normal working days during regular office hours. Carried

5.3. DEVELOPMENT VARIANCE PERMIT - BARIL &_GAGNE

File No.: V2105F-03595.005-Baril_&_Gagne-DVP000211

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3034 Miller Road (Anne Baril and Nil Gagne) Electoral Area F The Committee Report dated September 9, 2021 from Eileen Senyk, Planner, re: Development Variance Permit - Baril & Gagne, has been received.

Moved and seconded, And Resolved that it be recommended to the Board:

That the Board APPROVE the issuance of Development Variance Permit V2106J-07289.338-RDCK-DVP00212 to Anne Baril and Nil Gagne for the property located at 3034 Miller Road, Electoral Area F and legally described as LOT A, DISTRICT LOT 788, KOOTENAY DISTRICT PLAN 13885 (PID 010-472-886) to vary Section 605.5 of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 FROM 4.5 metres TO 0 metres as measured from the roof line. Carried

5.4. DEVELOPMENT VARIANCE PERMIT - MONEA

File No.: V2010F-06710.100-MONEA-DVP000193 2494 Highway 3A (Linda and Michael Monea) Electoral Area F The Committee Report dated September 9, 2021 from Stephanie Johnson, Planner, re: Development Variance Permit - Monea, has been received.

Stephanie Johnson, Planner, provided an update to the Committee regarding

Development Variance Permit – Monea. She received clarification that the four trees shown on page 6 of the report (in Figure 6) will remain on the property as screening, which was different from was was stated in the report.

Moved and seconded, And resolved that it be recommended to the Board:

That the Board APPROVE the issuance of Development Variance Permit V2010F- 06710.100 to Linda and Michael Monea for the property located at 2494 Highway 3A, Electoral Area F and legally described as LOT 1, PLAN NEP85823, DISTRICT LOT 4311, KOOTENAY LAND DISTRICT (PID: 027-373- 321) to vary Section 605.5 of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 to reduce the front and exterior (western) side lot lines as follows: FROM 4.5 metres TO 0 metres to permit the construction of a garage building;

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SUBJECT TO receipt of a landscape plan and landscape security deposit to cover 125% of the cost required for the landscaping. Carried

5.5. DEVELOPMENT VARIANCE PERMIT - KANIGAN & ROBERTS

File No.: V2107J-07285.490-ROBERTS&KANIGAN-DVP000213 729 Prairie South Road (Dayna Kanigan and Matthew Roberts) Electoral Area J

The Committee Report dated September 9, 2021 from Stephanie Johnson, Planner, re:

Development Variance Permit - Kanigan & Roberts, has been received. Moved and seconded, And resolved that it be recommended to the Board: That the Board APPROVE the issuance of Development Variance Permit V2107J- 07285.490 to Dayna Kanigan and Matthew Roberts for the property located at 729 Prairie South Road, Electoral Area J and legally described LOT 19, PLAN EPP44977, DISTRICT LOT 4598, KOOTENAY LAND DISTRICT (PID: 029-557-216) to vary Section 605.1 of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 to reduce the interior (northern) side lot line as follows: FROM 2.5 metres TO 1.2 metres to permit the construction of an accessory structure 17 m2 in size. Carried

5.6. DEVELOPMENT VARIANCE PERMIT - REGIONAL DISTRICT OF CENTRAL KOOTENAY File No.: V2106J-07289.338-RDCK-DVP00212 119 Ootischenia Road (Regional District of Central Kootenay) Electoral Area J

The Committee Report dated September 7, 2021 from Eileen Senyk, Planner, re:

Development Variance Permit - Regional District of Central Kootenay, has been received. Moved and seconded And resolved that it be recommended to the Board: That the Board APPROVE the issuance of a Development Permit V2106J- 07289.338-RDCK-DVP00212 to the Regional District of Central Kootenay for the property located at

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119 Ootischenia Road, Electoral Area J and legally described as Lot A, Plan EPP78088, DL 4598, Kootenay Land District with the following Development Variance under Section 605.1 of Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004: FROM 7.5metres TO 1 metre. Carried

5.7. BYLAW AMENDMENT - SPEARHEAD TIMBERWORKS File No.: Z1905F-03626.225-Spearhead-BA000029 4665 Crescent Road (596324 BC LTD - Spearhead Timberworks) Electoral Area F

The Committee Report dated August 30, 2021 from Eileen, Planner, re: Bylaw Amendment - Spearhead, has been received.

Eileen Senyk, Planner, shared with the Committee the applicant requested to withdraw their application.

5.8. ZONING AMENDMENT BYLAW - 451283 BC LTD File No.: Z2105F-03616.100-451283_BC_LTD-BA000051 4596 Highway 3A (451283 BC LTD) Electoral Area F

The Committee Report dated September 9, 2021 from Stephanie Johnson, Planner, re: Zoning Amendment Bylaw - 451283 BC LTD, has been received. Moved and seconded, And Resolved that it be recommended to the Board: That Regional District of Central Kootenay Zoning Amendment Bylaw No. 2795, 2021 being a bylaw to amend the Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 is hereby given FIRST and SECOND reading by content and referred to a PUBLIC HEARING. Carried Moved and seconded, And Resolved that it be recommended to the Board:

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That in accordance with the Regional District of Central Kootenay Planning Procedures and Fees Bylaw No. 2457, 2015, Electoral Area F Director Tom Newell is hereby delegated the authority to chair the Public Hearing on behalf of the Regional District Board. Carried

5.9. AGRICULTURAL POLICY REVIEW File No.: 10/5200/20/AG Agricultural Policy Review Agriculture Policy Review All Electoral Areas

The Committee Report dated September 9, 2021 from Dana Hawkins, Planner, re: Agriculture Policy Review, has been received. Dana Hawkins, Planner, was available to answer questions.


That the Board direct staff to undertake the Agriculture Policy Review Phase Two as described in the Committee Report – Agriculture Policy Review Phase Two dated September 9, 2021.

Carried

5.10. AMENDMENT TO REGIONAL DISTRICT OF CENTRAL KOOTENAY UNSIGHTLY PROPERTY BYLAW NO. 1687, 2004 File No.: 3310-20-20 Amendment to RDCK Unsightly Property Bylaw No. 1687, 2004 Electoral Area E The Committee Report dated September 8, 2021 from Grace Allen, Team Leader Bylaw Enforcement, re: Amendment to RDCK Unsightly Property Bylaw No. 1687, 2004, has been received. Moved and seconded,


That the Regional District of Central Kootenay Unsightly Property Amendment Bylaw No. 2778, 2021 be read a FIRST, SECOND, and THIRD time by content.

Carried

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That the Regional District of Central Kootenay Unsightly Property Amendment Bylaw No. 2778, 2021 be ADOPTED and the Chair and Corporate Officer are authorized to sign same.

Carried 6. ENVIRONMENTAL SERVICES 6.1. SALMO SKI HILL LODGE ENERGY UPGRADE PROJECT – COMMUNITY WORKS FUNDS

APPLICATION File No.: 1850-20-CW-246 Salmo Ski Hill Lodge Energy Upgrade Project - Community Works Funds Electoral Areas E, F, G, I & J 5.1

The Committee Report dated September 2, 2021 from Tanji Zumpano, Water Services

Liaison, re: Salmo Ski Hill Lodge Energy Upgrade Project - Community Works Funds, has been received.

Director Cunningham thanked the Rural Directors supporting the Salmo Ski Hil Lodge Energy Upgrade Project. Moved and seconded,


That the Community Works Fund application submitted by the Salmo Ski Club for the Salmo Ski Hill Lodge Energy Upgrade Project in the total amount of $60,000 be approved and that the funds be disbursed from the following Community Works Funds: Electoral Area E in the amount of $7,000; Electoral Area F in the amount of $7,000; Electoral Area G in the amount of $32,000; Electoral Area I in the amount of $7,000; Electoral Area J in the amount of $7,000; SUBJECT TO submission of the RDCK building permit application.

Carried 7. PUBLIC TIME

The Chair called for questions from the public and members of the media at 11:17 a.m.

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No public or media asked questions. 8. ADJOURNMENT

Moved and seconded, And resolved that:

The meeting be adjourned at 9:17 a.m.

Carried

_________________________ Aimee Watson, Acting Chair

_________________________ Christine Hopkyns, Secretary

Digitally approved by

Digitally approved by

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Bylaw No. 2778

A Bylaw to amend Electoral Areas B, F, G, I, J Unsightly Bylaw No. 1687, 2004

WHEREAS a service has been established by the Regional District of Central Kootenay by Bylaw No. 766, 1989 being "Control of Unsightly Premises Bylaw No. 766, 1990".

AND WHEREAS the Board of the Regional District of Central Kootenay has enacted Bylaw No. 1687, 2004, being the "Electoral Areas B, F, G, I, J Unsightly Bylaw No. 1687, 2004" to control the unsightly premises program and to regulate unsightly premises within defined areas of the Regional District.

AND WHEREAS a request has been received to amend the boundaries of the Unsightly property Bylaw Service Area to include the entirety of Electoral Area E within the boundaries of the service area;

AND WHEREAS the Board of the Regional District of Central Kootenay deems it expedient to amend Bylaw No. 1687 and all amendments thereto to extend the service area boundaries as requested;

AND WHEREAS pursuant to the Local Government Act, consent on behalf of the electoral area electors has been received.


APPLICATION

1 Section 2 is hereby deleted in its entirety and replaced with the following:

This bylaw is applicable to and applies to Electoral Areas B, C, E, F, G, I, J and K of the Regional District of Central Kootenay.

2 Section 10 is hereby deleted in its entirety and replaced with the following:

This bylaw may be cited for all purposes as “Regional District of Central Kootenay Unsightly Property Bylaw No. 1687, 2004”.

CITATION

3 This Bylaw may be cited as "Regional District of Central Kootenay Unsightly Property Amendment Bylaw No. 2778, 2021’’.

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Read a first time this 23rd day of September, 2021.

Read a second time this 23rd day of September, 2021.

Read a third time this 23rd day of September, 2021.

ADOPTED this 23rd day of September, 2021.

Aimee Watson, Board Chair Mike Morrison, Corporate Officer

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