Edgar Boettcher, III County Clerk

ANTRIM COUNTY BOARD OF COMMISSIONERS

Thursday, March 9, 2017 9:00 a.m. Chairman: Edgar Boettcher, III County Clerk: Sheryl Guy

AGENDA Call to Order Pledge of Allegiance Invocation/Moment of Silence Public Comment: Any member of the public speaking under the privilege of “Limited Public Comment” may speak no longer than three (3) minutes with not more than three individuals allowed to speak in support and three in opposition to the same issue, unless extended privileges are granted by the board. Minutes of previous meeting Consent Agenda Standing Committee Reports: Finance, Ways and Means Building, Lands & Infrastructure Health & Public Safety Administration & County Services Special Committee Reports – if needed Unfinished Business: 2016 Report - Economic Development Corporation New Business:

APPOINTMENTS Tony Radjenovich, Regional Manager MERS Presentation 9:15 a.m.

MI Employees Retirement System Sherry Comben, Co. Treasurer 2016 Annual Report 9:30 Theresa Kent, Co. Abstractor 2016 Annual Report 9:45 PUBLIC HEARING 10:00

Review grant application for an acquisition of 80 acres in Echo Township MI Dept. of Natural Resources, MI Natural Resources Trust Fund Grant Program

Close Public Hearing Peter Garwood, Co. Administrator Various Matters 10:30 Public Comment If you which to attend this meeting and require special assistance, please contact the Administration Planning Office by writing PO Box 187, Bellaire, MI 49615 or by emailing [email protected] or calling 231-533-6265. Thank you.

mailto:[email protected]

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ANTRIM COUNTY BOARD OF COMMISSIONERS Thursday, February 9, 2017

The Vice Chairman called the meeting to order at 9:00 a.m.

Members present: Melissa Zelenak, Karen Bargy, Bryan Smith, Brenda Ricksgers, Dawn LaVanway, Scott Kruger, Christian Marcus. Absent: David Heeres and Edgar Boettcher.

Pledge of Allegiance to the U.S. flag.

Invocation was offered by Brenda Ricksgers.

The Vice-Chair requested Public Comment: Dan Bennett owner of Jordan Valley Outfitters spoke to the Board requesting a letter of support to be sent to the Department of Natural Resources (DNR) to encourage that they move swiftly with a plan for a future Access Site at Old State Road, and to consider a temporary access site to and from the river until the new Public Access at Kokirs Creek can be completed and fully operational. Paul Sopsich spoke to the Board on the “Open meeting Act” House Bill 5580 introduced by Representative MacMaster in 2014 to provide transparency by tape recording Board meetings. The bill was not adopted and informed members that Representative Cole may be pursuing the bill amendment in the future. Gerald Averill spoke in support for the Board holding evening meetings to better serve the public. Dean Veliquette, Dieter Amos, Jim King, David Kopkau and Vince Cooper all local farm owners along US 31, each spoke to the Board to request that the Board not support the concept for development of the Traverse City to Charlevoix Trail connecting the TART Trail in Acme Township to the Lake to Lake Trail in the City of Charlevoix. Concerns were voiced of the right of the government to appropriate private property for public use (eminent domain) and that the Board take into consideration those that trespass, misuse property, and liability on private property.

Commissioner Smith stated that he has not heard of any controversy from property owners until now but certainly can understand concerns.

Janet Koch, Associate Planner spoke to the Board on the sample resolution and provided an overview of the efforts to date regarding a non-motorized trail system connecting the TART in Traverse City to the Little Traverse Wheelway in Charlevoix County. She reported that the status is merely a request to support the general concept for a future trail system.

The Vice-Chair referred the Traverse City to Charlevoix County Trail proposal for the general “concept” back to the Building, Lands and Infrastructure Committee.

Tad Erickson, Networks Northwest Regional Planner presented the 2016 Road Surface Asset Management Report known as the PASER Report. The report contains the results of collecting road surface condition data for existing road network and managing pavement conditions based on strategic goals outlined by the Michigan Department of Transportation (MDOT) and local road agencies. The report is a planning tool that is used by transportation agencies to make the most efficient use of public resources for the purpose of improving road infrastructure in communities.

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Consent Agenda

It was moved by Marcus, seconded by Zelenak that the Claims and Accounts totaling $138,427.57 be approved and paid. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

RESOLUTION #11 - 2017 By Christian Marcus, seconded by Melissa Zelenak

FISCAL YEAR 2018 RESOLUTION OF INTENT

WHEREAS, pursuant to Act 51 of the Public Acts of 1951, as amended (Act 51), it is necessary for the Antrim County Board of Commissioners, (hereby known as THE APPLICANT) established under Act 941-933 to provide a local transportation program for the state fiscal year of 2017 and, therefore, apply for state financial assistance under provisions of Act 51; and

WHEREAS, it is necessary for the governing body, to name an official representative for all public transportation matters, who is authorized to provide such information as deemed necessary by the State Transportation Commission or department for its administration of Act 51; and

WHEREAS, it is necessary to certify that no changes in eligibility documentation have occurred during the past state fiscal year; and

WHEREAS, the performance indicators have been reviewed and approved by the governing body.

WHEREAS, THE APPLICATION, has reviewed and approved the proposed balance (surplus) budget, and funding sources of estimated federal funds $152,995, estimated state funds $316,794, estimated local funds $166,000, estimated fare box $133,211, estimated other funds $58,000, with total estimated expenses of $827,000.

NOW THEREFORE, be it resolved that THE APPLICANT hereby makes its intentions known to provide public transportation services and to apply for state financial assistance with this annual plan, in accordance with Act 51; and

HEREBY , appoints Alan Meacham, ACT Executive Director as the Transportation Coordinator, for all public transportation matters, who is authorized to provide such information as deemed necessary by the State Transportation Commission or department for its administration of Act 51 for 2018.

Yes – Melissa Zelenak, Karen Bargy, Bryan Smith, Brenda Ricksgers, Dawn LaVanway, Scott Kruger, Christian Marcus; No – None; Absent – David Heeres, Edgar Boettcher.

RESOLUTION # 11- 2017 DECLARED ADOPTED.

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It was moved by Marcus, seconded by Zelenak to authorize the purchase of a 2017 Ford F250 Super Cab 4 x 4 Pickup 6 ½’ Box in Black for the Marine Patrol Program and Snowmobile Program at an overall cost not to exceed $27,845.00 to be purchased through the State of Michigan and that the Sheriff Department will lease the vehicle from the County. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make the 2017 budget amendment to Medical Marihuana Grant Operations and Oversight Budget Fund #216 revenue account #216-000-564.001 for $9,770.00 and Fund #216-301-980 in the amount of $9,770.00 for expenditures. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that matching funds up to 25% for a Michigan Natural Resources Trust Fund grant for the acquisition of an 80-acre parcel adjacent to Mohrmann Natural Area which is the E ½ of the SW ¼ of Section 31, Echo Township, and that if the grant is approved will require a 25% County grant match. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a budget amendment in the amount of $15,375.00 to increase the Elk Rapids Hydro Fund, Capital Outlay, equipment line item (582-901-980) for renovations above the 2017 budget, with fund source be from the Enterprise Fund #582 Fund Balance for a project totaling $177,875.00. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a 2017 budget amendment to reduce Revenue Sharing, General Fund Revenue (101-000-699.285) in the amount of $490.00 decreasing the Revenue Sharing balance total from $495,646.00 to $495,146.00, (due to the State’s final report indicating County allowable spending amount for Fiscal Year 2017). Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a 2017 budget amendment to transfer $3,500.00 from the General Fund, Sheriff Uniforms line item (101-301-742) to the taxable line item Uniforms, Boots and Equipment (101-301-711). Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a 2017 budget amendment to budget the parks pedestal project that was budgeted in 2016 General Fund, Capital Outlay, Parks (101-901-980.756), the project was not completed in 2016 Therefore, this motion is to have a Budget Amendment in 2017 for the amount of $70,000.00, and that the fund source be Fund balance to the 2017 General Fund, Capital Outlay, Parks (101-901-980.756) budget to complete the project in the amount of $70,000.00. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

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It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a 2017 budget amendment to the General Fund, Fringe Benefits, Unemployment (101-852-722)for two (2) Commission on Aging – Nifty Thrifty employees, in the amount of $15,503.00 the fund source to be the 2017 General Fund, Fund balance. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to make a 2017 budget amendment to increase the General Fund, Veterans Affairs, equipment line item (101-682-980) in the amount not to exceed $1,200.00 contingent on the actual cost of the scanner and printer, and a Budget amendment not to exceed $1,200.00 from the General Fund, Revenue, grant reimbursement, miscellaneous funding from the Michigan Veterans Affairs Agency (101-000-676) for the actual cost not to exceed $1,200.00. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Zelenak that Deb Haydell, Chief Administrative Officer be authorized to amend the 2017 budget by increasing the 2017 General Fund, Marine Patrol, vehicle lease (101-331-941.005) in the amount of $382.00, and that the 2017 Snowmobile Fund, Sheriff, vehicle lease (279-301-941.005) be increased by the amount of $465.00, with the fund source to come from the Snowmobile grant fund balance #279. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

The Vice-Chair referred the Mohrmann Natural Area boundary definition of County owned acreage back to the Building, Lands and Infrastructure Committee.

It was moved by Smith, seconded by Zelenak that approval for the application to the Michigan Natural Resources Trust Fund and a public hearing be set for the Board meeting on Thursday, March 9, 2017 at 10:00 a.m. for the purpose of fulfilling the Michigan Natural Resources Trust Fund Grant requirements for the acquisition of the 80 acre parcel adjacent to Mohrmann Natural Area which is the E ½ of the SW ¼ of Section 31, Echo Township. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Smith, seconded by Kruger that the bid in the amount of $177,875.00 for the interior remediation project at the Elk Rapids Hydro Dam be awarded to Pro –Tec, Environmental, Inc. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Ricksgers, seconded by Zelenak that the Fiscal Year 2017 Medicare Improvement for Patients and Providers Act (MIPPA), Adult Resource Collaborative (ADRC), a Beneficiary Outreach and Assistance Services Sub-Contract Agreement between the Area Agency on Aging of Northwest Michigan (AAANM) and the Antrim County Commission on Aging (COA) commence on November 23, 2016 and continue through September 29, 2017 be approved and the Chairman be authorized to execute the agreement. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

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It was moved by Ricksgers, seconded by Zelenak that Dean Pratt, Antrim County Undersheriff be authorized to execute the 2017 Medical Marihuana Operations & Oversight Grant. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Ricksgers, seconded by Zelenak that the competitive sealed bid process through compliance with Section 3.4.1. of the County’s Purchasing and Bid Policy be waived for the 2017 purchase of an Electrolux commercial washer and dryer from the Great Lake Laundry Commercial Sales, Inc. at a cost of $10,254.00 for the Jail be approved. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Ricksgers, seconded by Zelenak to authorize the Sheriff to purchase a 2017 Ski-Doo Renegade 1200 from Lakes and Trails Power Sports, LLC. at the cost not to exceed $12,200.00, to be paid from the 2017 General Fund Budget, Capital Outlay, Equipment (101-901-980.301), and that the State Department of Natural Resources (DNR) grant reimburse $8,000.00. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Ricksgers, seconded by Zelenak that the Chairman be authorized to execute a letter of acceptance of the one-time grant award of up to $1,200.00, a County Incentive Grant from the Michigan Veterans Affairs Agency (MVAA). Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Kruger, seconded by Smith to purchase a 2017 Ford F-150 Super Cab 4 x4 Pickup with 6 ½’ box for the Construction Code Department, through MiDeal at a cost of $23,322.00 and that the truck decals be purchased from Creative Character at a cost of $137.50 for a total cost of $23,459.50, to be paid as budgeted in 2017 Construction Code Fund #249, Capital Outlay, Equipment, (249-901-980), line item budgeted in the amount of $27,000.00 be approved. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

Traverse Narcotics Team Commander and a Detective presented to the Board an overview of the Eight (8) County Region which is overseen by Michigan State Police and spoke on the 2008 legislation for Medical Marihuana and new law effective December 2016. The Eight (8) County Region has seen an alarming increase in deaths due to heroin and opiate use. Question and answer session held.

It was moved by Zelenak, seconded by Ricksgers to suspend the Board Rules and Procedures Section 4.124 to permit the Vice Chairman to make appointments to the E-911 Committee and the Construction Board of Appeals. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent - Heeres, Boettcher.

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It was moved by Marcus, seconded by Smith that the Vice-Chair make the appointments of David Heeres and Kelly Dunigan to the Construction Code Appeals Board, with terms to expire December 31, 2019. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

The Vice-Chair made the appointments of David Heeres and Kelly Dunigan to the Construction Code Appeals Board, with terms to expire December 31, 2019.

It was moved by Marcus, seconded by Kruger to accept the Vice-Chair appointments of David Heeres and Kelly Dunigan to the Construction Code Appeals Board, both terms to expire December 31, 2019. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Kruger that the Vice-Chair makes the appointment of Wendy Dawson to the E-911 Board to fill the vacant position left by Paul Trumble term expiring, January 1, 2018. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

The Vice-Chair made the appointment of Wendy Dawson to the E-911 Board to fill the remaining term of member Paul Trumble who resigned and the partial term to expire January 1, 2018.

It was moved by Marcus, seconded by Kruger to accept the Vice-Chair appointment of Wendy Dawson to the E-911 Board to fill the vacant position created by resignation of Paul Trumble and that the partial term to expire January 1, 2018. Motion carried as follows: Yes – Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

It was moved by Marcus, seconded by Smith that the funds be released and that the hiring process being to fill the vacant position of a full-time custodian for the Maintenance Department. Motion carried as follows: Yes- Zelenak, Bargy, Smith, Ricksgers, LaVanway, Kruger, Marcus; No – None; Absent – Heeres, Boettcher.

RESOLUTION #12-2017 By Christian Marcus, seconded by Bryan Smith

MICHIGAN EMPLOYEE RETIREMENT SYSTEM (MERS) A Resolution to Terminate Coverage

Of the Commissioners of the Antrim County Road Commission From the Antrim County Defined Benefit Plan 0502

NOW, THEREFORE, BE IT RESOLVED, Antrim County Board of Commissioners hereby approve

the termination of coverage for Fred Hunt Jr. and Glenn Paradis under the Michigan Employee Retirement System (MERS) Defined Benefit Plan as of 01/31/2017. Antrim County authorized staff will convert the participant status to terminated effective February, 2017 in the MERS employer portal.

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ANTRIM COUNTY BOARD OF COMMISSIONERS Thursday, February 9, 2017 Resolution #12-2017 continued.

BE IT FURTHER RESOLVED, that Commissioners Fred Hunt Jr. and Glenn Paradis will be entitled to the MERS benefit accrued as of 01/31/2017 (last day of accrual). The County agrees to assume all the accrued liability associated with the Commissioners. Yes – Melissa Zelenak, Karen Bargy, Bryan Smith, Brenda Ricksgers, Dawn LaVanway, Scott Kruger, Christian Marcus; No – None; Absent – David Heeres, Edgar Boettcher. RESOLUTION #12-2017 DECLARED ADOPTED.

The Vice-Chair directed the County Administrator, Peter Garwood to consult with County legal and the Municipal Employees Retirement System (MERS) to advise and review the past, present and future liabilities caused by the Antrim County Road Commission members on County plan.

The Vice-Chair referred the Antrim County Board Rule and Procedures to the Administrative and County Services Committee for review and recommendations.

It was moved by Kruger, seconded by Ricksgers that the minutes dated January 12, 2017 be approved with correction as follows: Board Rules and Procedures, last adopted by the Board at the January 3, 2017 Organizational meeting which requires the Board Chairman, Edgar Boettcher to be the Alternate Chairman of the Finance, Ways and Means Committee of a Whole in the absence of Committee Chairman and that the appointment of Christian Marcus be removed. Motion carried all present voting yes.

It was moved by Zelenak, seconded by Kruger that the minutes of the Special Board Meeting dated February 6, 2017 be approved. Motion carried all present voting yes.

Peter Garwood, County Administrator provided the Board with sample letters for consideration and review. The letter of support from the Board for EJ formerly known as the East Jordan Iron Works, in the construction of a new foundry in Warner Township, Antrim County and a letter of support to the Department of Natural Resources (DNR) to move swiftly with a plan for the future access site at Old State Road and that consideration be given for a temporary access to and from the river until such a time that the new public access at Kokirs Creek can be fully operational. He informed the Board that the Michigan Association of Counties (MAC) conference has been set for March 27, 28 and 29th in Lansing to register please contact the County Clerk.

It was moved by LaVanway, seconded by Zelenak to approve the revised letter of Board support for the EJ construction of a new foundry in Warner Township and support the economic development along the proposed 131 Corridor project. Motion as follows: All present voting yes.

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It was moved by Smith, seconded by LaVanway to approve the revised letter of support to the Department of Natural Resources (DNR), to move swiftly with a plan for future access site at Old State Road and for a temporary access to and from the river until the new public Access at Kokirs Creek can be fully operational. Motion carried as follows: All present voting yes.

The Vice-Chair deferred the 2016 Economic Development Corporation Annual Report be moved to the March 9, 2017 meeting of the Board.

The Vice-Chair requested Public Comment. There was none.

The meeting adjourned at 1:28 p.m.

____________________________________ Karen Bargy, Vice-Chair

_________________________________ Sheryl Guy, County Clerk

Buildings, Lands & Infrastructure Comm. Minutes Page 1 of 6 February 28, 2017

Buildings, Lands & Infrastructure Committee Dawn LaVanway Bryan Smith, Chairman Scott Kruger

Minutes

February 28, 2017

Members: Bryan Smith, Scott Kruger, Dawn LaVanway Members absent: None Others: Pete Garwood, Janet Koch, Ed Boettcher, Dave Kopkau, Deiter Amos

1. The meeting was called to order at 9:00 a.m. by Bryan Smith.

2. Public Comment Jim Witte, resident of Elk Rapids, spoke in favor of the Traverse City to Charlevoix trail project. Dave Kopkau, Milton Township resident, spoke against the trail; he read a letter from Julia Pollister Amos that also spoke against the trail (see attached pg. 7). Mr. Kopkau cited numerous trespassing incidents, which interfered with farming operations. Mr. Kopkau requested that if the trail goes through, a 12’ privacy fence be constructed. Mr. Kopkau also read a letter from Lon Bargy, Milton Township Supervisor, requesting that the concerns from farmers be addressed. Mr. Kopkau did not provide the letter to the Committee; he said he would have a signed letter provided to the Board of Commissioners. Dieter Amos, Torch Lake Township, agreed with Mr. Kopkau. Another property owner in Milton Township also spoke against the trail, citing similar concerns as Mr. Kopkau and Mr. Amos. Patrick Boyd, resident of Antrim County and owner of Paddles & Pedals, spoke in favor of the trail, citing economic benefits. He said his business existed because of a trail and he anticipated a Traverse City to Charlevoix trail would also increase business on the west side of the county. Bill White, Elk Rapids Township, said any trail needed to stay away from agriculture land. He approved the concept of a trail, but said more legwork needed to be done. Patty Niepoth, Register of Deeds, asked the Committee to add signage to the downstairs restrooms, signage for the elevator or to paint the elevator a different color, and to add a meeting schedule.

3. Building Department Update Mark Haynes, Building Official, had included a written update in the agenda packets. He said January permits were up from the previous year. Mr. Haynes added that the EJ project in Warner Township seemed to be moving forward. He also added that a new truck was being purchased.

4. Grass River Natural Area (GRNA) Update Haley Breniser, Executive Director of GRNA, did not appear at the meeting but would be on the Finance Committee agenda.

5. Antrim Conservation District Update Soil Erosion Control Update Heidi Shaffer, Soil Erosion Control Officer, had included an update with the agenda packets. She said the project of replacing the tubes over the Jordan River had begun. Ms. Shaffer said the understanding had been that a replacement landing would in place before the tubes were taken out, but that had not been done. State Representative Tristan Cole was working to get a replacement

landing in place by June. Ms. Shaffer said a public meeting with the DNR was scheduled for March 6 from 4-7 pm at the East Jordan High School. Ms. LaVanway acknowledged Ms. Shaffer’s efforts regarding the construction of a temporary landing. Ms. Shaffer distributed a handout (see attached pgs. 8-15) regarding fines and violations regarding soil erosion and sedimentation control. She said she would like to have the ability to issue municipal civil infractions with a ticket book. Pete Garwood, County Administrator, said that the ability already existed as the Board of Commissioners had reapproved the Soil Erosion Sedimentation and Stormwater Runoff Control Ordinance 2008; he advised Ms. Shaffer to detail her process for citing fines and violations on paper.

6. Forestry Update Mohrmann Natural Area definition It had been the direction of the Board of Commissioners at their February 9, 2017 meeting, that the topic of defining the Mohrmann Natural Area be discussed further at Committee. Commissioner Christian Marcus had been concerned that the designation of “Natural Area” could gradually change the use of the property. Mike Meriwether, County Forester, said he didn’t disagree with Mr. Marcus, and added that the Natural Area designation had been made at the request of former County Clerk Laura Sexton. Mr. Meriwether and Mr. Garwood indicated that there was nothing currently in writing beyond the existing deed restrictions that would restrict uses in the Mohrmann Natural Area. Mr. Marcus had also asked why it was necessary to define the Natural Area; Mr. Meriwether told the Committee that, while preparing to do a timber harvest, he had been updating the management plan and realized there had never been an official designation to the Natural Area’s boundaries. Mr. Boettcher said he didn’t like actions that restricted future decisions of the BOC; the Committee discussed a smaller designation for the Natural Area than had previously been proposed.

Motion by Dawn LaVanway, seconded by Scott Kruger, to recommend the Board of Commissioners approve that the Mohrmann Natural Area be defined as parcel number 05-10-101-008-00 in Section 1 of Kearney Township. Motion carried – unanimous.

Mohrmann Acquisition Trust Fund Grant Resolution It was noted the appraisal for the acquisition property had not been completed. The Committee discussed the possibility of moving the application to the following year.

Motion by Scott Kruger, seconded by Bryan Smith, to recommend the Board of Commissioners approve the following resolution with the County’s obligation for the matching funds to be 25% of the appraised amount and the grant award request to be 75% of the appraisal amount, with the County’s motion amount not to exceed $50,000:

Antrim County Resolution No. _______ of 2017 Resolution of Support for an Application by Antrim County

to the Michigan Department of Natural Resources Trust Fund Grant Program to Acquire Property Located Within Echo Township, Antrim County

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WHEREAS, public lands are essential to meet the recreational needs of the community, and WHEREAS, lands remaining in their natural state preserve the character of our localities and protect water quality, and WHEREAS, Antrim County supports the submission of an application titled, “Mohrmann Acquisition” to the Michigan Natural Resources Trust Fund for acquisition of 80 acres adjacent to County-owned forest properties and the Mohrmann Natural Area; and, WHEREAS, the proposed application is supported by the Community’s 5-Year Approved Parks and Recreation Plan; and, WHEREAS, Antrim County has made a financial commitment to the project in the amount of $_________________matching funds, in cash and/or force account; and, NOW THEREFORE, BE IT RESOLVED that the Antrim County Board of Commissioners hereby authorizes submission of a Michigan Natural Resources Trust Fund Application for $_______________, and further resolves to make available its financial obligation amount of $_______________ (25 %) of a total $_______________ project cost, during the 2018 fiscal year. Yes votes – Bryan Smith, Scott Kruger No votes – Dawn LaVanway Motion carried.

Hawk Lake Timber Sale Mr. Meriwether said the project was moving forward. He said the timber sale had been a $78,000 lump sum bid. Glacial Hills Mr. Garwood confirmed that he had sent a letter to the Glacial Hills Recreation Board, noting that trail maintenance volunteers should contact Mr. Meriwether before cutting down all hazardous trees and tree limbs that are standing or suspended in some way. Mr. Meriwether said he had requested that Glacial Hills create a liability check-off sheet for their volunteers. Bryan Smith, a Board of Commissioners appointee to the Glacial Hills Recreation Board, said the organization was working toward the requirement of a chainsaw safety course for any volunteers using a chainsaw. Rich Hannon, a GRNA board member, said there was a range of skills among the GRNA volunteers running chainsaws and added that the goal for GRNA was to minimize the risks to volunteers.

7. Parks Update Eileen Wallick, Parks Manager, said the electrical pedestal project at Barnes Park was almost complete. She added that she was working with Stan Moore with MSU Extension to advertise for summer university interns for seasonal staffing. The previous year Barnes Park had been short-staffed.

8. Operator of Dams Update Mark Stone, Operator of Dams, said the Elk Rapids dam renovation project was on schedule. He noted that everything inside the dam would have to be removed. Mr. Stone said he’d been scheduled to speak at both the Elk Rapids Village and Elk Rapids Township meetings about the renovations and said both were very appreciative of the upgrades.

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Birch Lake Drain Mr. Stone said the Road Commission had done an outstanding job of the drain repairs. He noted that the Road Commission had the authority to maintain road culverts as there was only one county drain in Antrim County and no official drainage district. Mr. Stone and Mr. Garwood said most of the County’s drainage issues were civil issues.

9. Maintenance Update Dave Vitale, Maintenance Director, said the lock system at the 1905 Courthouse had been repaired. He added that a different type of door-opening system was being considered. Mr. Vitale also said the Commission on Aging gutter system was creating a situation of water build-up.

The Committee recessed at 10:42 a.m. The Committee returned from recess at 10:52 a.m.

10. Traverse City to Charlevoix Trail Mr. Boettcher told the Committee the preferred plan was not necessarily where the trail would eventually be located. He added that there was never any intention of a trail going onto private property; it would be located in the right-of-way. Mr. Boettcher said he had attended an initial planning meeting because it had been advertised in the newspaper and noted that a trail could be an economic driver for the County. Chris Kushman, a representative of TART (Traverse Area Recreation and Transportation Trails, Inc.), said a consultant had worked with members of the community to create the preferred route. Twenty-five different routes had been discussed as possibilities, but the preferred route had returned to the US 31 corridor primarily due to the wide rights-of-way. Mr. Kushman indicated that there was an impression among some members of the community that the trail’s design was complete and final, when not even the preliminary designs had begun. He added that Acme and Elk Rapids Townships were working toward a preliminary design project in 2017. User fees for bicycles were discussed; Mr. Boettcher said that was out of the County’s control. Mr. Smith said he thought all property owners should have been contacted individually, and that an agreement should be in place between the property owners and the trail committee. Mr. Kushman said he and Mr. Lon Bargy were working to plan a meeting between members of the agriculture community and the trail planning committee. Mr. Boettcher said 100% agreement from the community on any topic was essentially impossible; what was needed was to figure out how to work together. Mr. Kushman said a trail plan 15 years ago had taken the trail to the east, but there were too many private land issues. He added that any solutions regarding separating orchards from the trail would become part of the trail design. He said he’d been updating John Pulcipher of Acme Township regarding trail planning efforts, but that Mr. Pulcipher was not a supporter of the trail. Ms. LaVanway asked about trail maintenance. Mr. Kushman said Elk Rapids Village and Acme Township had committed to performing trail maintenance, but that different arrangements could take place for various sections of trail. Mr. Smith asked about liability; Mr. Kushman said when a trail becomes public infrastructure, it’s protected under the State of Michigan’s recreation statute. Al Martel, Torch Lake Township Supervisor, said his township had passed a resolution in support of the trail in 2016, but indicated that the township would be revisiting the resolution at a future meeting. He said he didn’t think a trail could be safely constructed in Torch Lake Township along US 31.

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The Committee’s consensus was to approve the concept of a trail. Mr. Smith asked what would happen if the County didn’t approve the resolution; Janet Koch, Associate Planner, said without a resolution of support from the County, grant applications will be weaker. She added she needed some approval from the Board to continue her involvement with the trail committee, which was a methodology for the Board to maintain knowledge of the planning efforts. Mr. Amos noted a 75’ of 100’ buffer for agriculture on state roads and the difficulty of the presence of unwanted animals on agricultural land.

Motion by Scott Kruger, seconded by Dawn LaVanway, to recommend the Board of Commissioners approve the following; the general concept of the Traverse City to Charlevoix trail, the County staff’s continued involvement in planning the trail, and that trail proponents continue to discuss with the property owners their concerns regarding the trail, with the end goal being the resolution of those concerns.

Motion carried – unanimous.

11. Mancelona-Bellaire Trail Update Ms. Koch said a group had met the previous December to talk about the possibilities of a trail connecting Mancelona, Shanty Creek, and Bellaire. Both non-motorized and motorized trails had been discussed; joint use trails had also been mentioned. She told the Committee that Networks Northwest was assisting the community-driven group with trail planning efforts and that the next meeting was scheduled for April.

12. Natural Gas Bid Ms. LaVanway described her experience with an energy broker. She said the library’s natural gas prices varied from month-to-month; she added that her broker currently worked with Charlevoix County and had worked with Kalkaska County in the past. Motion by Scott Kruger, seconded by Dawn LaVanway, to recommend the Board of Commissioners authorize the County Administrator to obtain natural gas for the County with the best possible terms and authorize the Chair of the Board of Commissioners to sign any contracts necessary for the County’s natural gas needs. Motion carried – unanimous.

13. Various Matters Wetzel Lake Trail The Committee asked Ms. Koch about the progress of the Wetzel Lake Trail, which had been planned to connect Wetzel Lake to the existing North Country Trail on State land. Ms. Koch said the Conservation District had been working on the effort, but recent departures of staff from the Conservation District might have stalled progress on the trail. Mr. Kruger expressed interest in the trail; Mr. Smith recommended that he talk to Chuck Johnson, Supervisor of Mancelona Township. Jordan River Bridge Mr. Garwood distributed a copy of a letter from the DNR regarding a boating access site at the Jordan River (see attached pg. 16).

Antrim Conservation District (ACD) Contracts Mr. Garwood and Ms. Koch asked the Committee about direction regarding the ACD contracts. It was the Committee’s consensus to create one master contract instead of multiple contracts. Mr.

Page 5

Garwood said a separation clause would be included as the soil erosion and control services were required by state statute, while the other services provided by the ACD were not statutory. A two-year contract was suggested with a lump sum for a total appropriation from the County to ACD.

Parks & Recreation Advisory Board Mr. Garwood said since no motion had been made at the previous Committee meeting regarding the Parks & Recreation Advisory Board, that the Committee could make a motion during a future meeting.

14. Public Comment None.

The meeting adjourned at 1:08 p.m.

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STATE OF MICHIGAN

DEPARTMENT OF NATURAL RESOURCES

LANSING

RICK SNYDER GOVERNOR

KEITH CREAGH

Mr. Edgar Boettcher, Ill Antrim County Board of Commissioners P.O. Box 520 Bellaire, Michigan 49615

Dear Mr. Boettcher:

DIRECTOR ,

February 23, 2017

Thank you for your February 9, 2017 letter concerning plans for a new bridge over the Jordan River at Old State Road. The removal of the existing culverts and installation of the new bridge on Old State Road will have an impact on how the existing access will function at this location. The new bridge design includes guard rails which will make access to the river at the existing Department of Natural Resources (DNR) access site difficult.

We are currently working in partnership with the Conservation Resource Alliance (CRA) and the Antrim County Road Commission to design an improved boating access site (BAS) to service this location. Currently the plans are in the preliminary stage. A public input meeting has been scheduled for March 6, 2017 In East Jordan; this input will be used to assist with the design development. The improved Chestonia Bridge BAS, using the Kokirs Creek Bridge, will be installed in April, and will be a big Improvement to what has been previously available at this location.

The DNR appreciates the Importance of this location as a launch and retrieval location for the guides, outfitters and other boaters to enjoy the river. We understand the desire to have it completed and available for the public to use as soon as possible. We are looking at a variety of options to expedite the construction of the improved BAS to minimize any interruption of access at this location.

If you have additional questions, please contact Mr. Richard Hill, District Supervisor, Parks and Recreation Division, at 989-732-3541 or [email protected]; or you may contact him at DNRt P.O. Box 30446, Lansing, Michigan 48909.

cc: Senator Wayne Schmidt Representative Triston Cole

2/~ £F/q Dr. William E. Moritz Natural Resources Deputy 517-284-6367

Mr. Burt Thompson, Antrim County Road Commission Conservation Resource Alliance Mr. Keith Creagh, Director, DNR Mr. Ron Olson, DNR Mr. Richard Hill, DNR

CONSTITUTION HALL• 525 WEST ALLEGAN STREET• P.O. BOX 30028 • LA.NSING, MICHIGAN 4890fl.7628 www.mlchlgan.gov/dnr • (517) 284-MONR(6367)

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DRAFT

Health & Public Safety Committee Minutes Page 1 of 4 February 22, 2017

Health and Public Safety Committee

Karen Bargy Brenda Ricksgers, Chair Melissa Zelenak

Minutes

February 22, 2017

Members present: Brenda Ricksgers, Karen Bargy, Melissa Zelenak Members absent: None Others present: Pete Garwood, Janet Koch, Sheriff Dan Bean, Undersheriff Dean Pratt

1. The meeting was called to order at 9:01 a.m. by Chair Brenda Ricksgers


3. Commission on Aging (COA) Financial Reports Judy Parliament, COA Director, had included January 2017 financial information in the agenda packets. Ms. Parliament had also included two pages showing how she is required to breaks down wages into different general ledger numbers.

4. Airport Update Financial Reports John Strehl, Airport Manager, had included the airport’s revenue and expenditure reports for the year to date, but did not appear at the meeting. Ms. Bargy noted that the electric expenditure seemed high considering the time of year.

5. Antrim County Transportation (ACT) Update Financial Reports Al Meacham, ACT Director, presented the following documents for the agenda packets: Revenue Schedule 2017, 2017 Expense Schedule, and Miscellaneous Revenue Fiscal Year 2017. Mr. Meacham did not appear at the meeting.

6. Sheriff Department Update Traverse Narcotics Team (TNT) Sheriff Dan Bean said monies from the federally-based Edward Byrne Memorial Justice Assistance Grant (Byrne JAG) Program were being reduced. He told the Committee that TNT will be asking the counties involved to contribute $2,500 to assist with continuing the program. Sheriff Bean indicated that the request will be included in his 2018 budget, but was not included in 2017 budget. TNT’s fiscal year runs with the state’s fiscal year of October 1 to September 30. Undersheriff Pratt and Sheriff Bean said changes in forfeiture statutes and changes in drug use have resulted in a decrease of revenues recovered from forfeitures. (There are fewer resources available to be recovered from meth production than other drugs; meth producers tend to have fewer assets.)

Undersheriff Pratt said the County’s partnership with TNT began approximately 30 years ago; Antrim County was one of the first counties to participate. He said TNT is basically a Michigan State Police operation with a budget of very roughly $100,000. Grand Traverse County is now TNT’s fiduciary. Sheriff Bean said he was not currently making a request for the $2,500; a letter from TNT making a formal request would be submitted to the County Administrator. Undersheriff Pratt said he was working to find the original agreement with TNT and supporting materials. He added that he had been told by TNT that the maximum request in the future would be $5,000 per year for participating counties. No villages in Antrim County would have to pay that fee.

Personnel Sheriff Bean said there are still two open 911 dispatch positions and is in the process of promoting a current dispatcher into the vacant lead dispatcher position. He added that filling dispatch positions is a nation-wide problem. Also, a corrections officer had recently resigned. Sheriff Bean told the Committee that outstanding hospital invoices from 2016 had been reduced or eliminated; after extensive efforts by the Sheriff’s Office, Medicaid had assumed the responsibility.

Mic Fees – 201X Invoices / Mancelona Tower Sheriff Bean said one invoice had been paid in order to move forward with work on the Mancelona tower; the remaining invoice was still in question. He added that the simulcasting equipment on the Mancelona tower was functional and had improved the communications in that area. Final adjustments were in progress. Sheriff Bean said his office was working on a Request for Proposal to study voice quality and strength in all areas of the county that had been noted as problematic by fire departments.

7. Stepping Up Initiative The Stepping Up Initiative targets mental illness in jails. Ms. Bargy said she was not in support of the resolution supporting the initiative. Sheriff Bean said he was not prepared to make a recommendation regarding the resolution or the Stepping Up Initiative. Mr. Garwood said the groups most involved with the issue would be the Sheriff, the judges, and the mental health community. Sheriff Bean said the treatment of mental illness in jails was a state issue. He added that he would talk to the Charlevoix County Sheriff about any progress made in Charlevoix County regarding the Stepping Up Initiative, since they are one of the counties in Michigan to approve the resolution. Ms. Bargy suggested a different resolution noting that the issue should be dealt with at the state level. Mr. Garwood said Commissioner Christian Marcus, who had requested that the resolution be placed on the Committee’s agenda, could discuss the issue further at the Board of Commissioners meeting if he desired.

8. Emergency Services Monthly Update Leslie Meyers, Emergency Services Coordinator, had included an update with the agenda packet. Also included in the agenda packet had been minutes of the ACES (Antrim County Emergency Services) meeting on January 23, 2017. The ACES committee consists of a representative from each of the fire agencies in the County, the DNR Fire Representative, the Sherriff, 911 and Ms. Meyers. Ms. Meyers said damage assessment training and elected officials training would be held on March 13 and 14. Classes would be two hours in length.

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In addition, Ms. Meyers said there would be 5 active shooter trainings on April 24 and 25, hosted by Shanty Creek. A class for emergency personnel would be held on the evening of April 24. Ms. Bargy suggested contacting area chambers about the training. Ms. Zelenak suggested contacting village police officers. There would be no cost to attend the training.

9. Rave Mass Notification (see attached pgs. 5-6 ) Ms. Meyers said Antrim County was the only Region 7 county without a mass notification system. She said a free system through Nixle does not qualify the County for I-PAWS (Integrated Public Alert and Warning System) messages, which are tornado alerts and other similar warnings. It was noted that few communities have functional tornado sirens; Ms. Meyers said these types of sirens cost approximately $30,000 and only have a reach of 4,500 feet. She said it would take a few weeks to set up the Rave system, and that Rave was affiliated with the County’s existing Smart911 system; people signing up for either one can opt-in to the other. Ms. Meyers added that both the ACES and 911 Boards were in support of purchasing the system. The motion recommended by staff identified Fund 262 as the funding source for the expenditure. Ms. Bargy felt the Rave system was a purchase related to operations and should be taken from Fund 261 (911 Operations). Mr. Garwood said he had discussed which fund would be most appropriate to use for the purchase of the Rave system with Deb Haydell, Finance Director. Fund 262 had been noted by Sheriff Bean and Ms. Haydell as most appropriate. Ms. Haydell said the expenditure out of 262 would be consistent with previous spending patterns. She also said the revenue source for 262 was the surcharge for wireless cell phones and was most suitable for that type of expenditure. Motion by Melissa Zelenak, seconded by Brenda Ricksgers, to recommend the Finance Committee identify Fund 261 for the $5,000 purchase of the Rave mass notification system, with the funding to come from the fund balance of 261, with the $3,000 annual license fee and $2,000 one-time setup fee to be expensed from Fund 261, that the corresponding budget amendments be made, and that the Board of Commissioners approve the funding. Yes votes – Melissa Zelenak, Brenda Ricksgers No votes – Karen Bargy Motion carried.

Motion by Melissa Zelenak, seconded by Brenda Ricksgers, to recommend the Board of Commissioners authorize the Chair to sign the License and Services Order Form No. 2, which is an addendum to the existing Rave Mobile Safety License and Services Agreement executed August 24, 2015 for the purchase of a mass notification system. Yes votes – Melissa Zelenak, Brenda Ricksgers No votes – Karen Bargy Motion carried.

Ms. Bargy said mass notification systems, on a national basis, are used by less than 20% of the population and that she didn’t feel it was worth the cost to the County. The Committee discussed methods of disseminating information about the Rave system to the public. Ms. Ricksgers suggested getting the information to marinas, also posting the information in restrooms and at gas pumps.

Page 3

10. County Building Safety & Security Assessment Update Mr. Garwood said the Board had budgeted funds for an assessment of the County building that would include assessments of facility use, building security, and American Disabilities Act compliance. To assist with the building security component, Janet Koch, Associate Planner, told the Committee she had contacted a risk control consultant from Michigan Municipal Risk Management Authority (MMRMA), Stephen Tobler, who indicated that a review of the County Building could be performed in April. As the County is a member of MMRMA, there will be no cost to the County for the security review. Upon the recommendation of Mr. Tobler, Ms. Koch will contact employees for their security concerns, suggestions, and a description of any past incidents, which will assist Mr. Tobler with the review.

11. Various Matters None.


The meeting adjourned at 11:20 a.m.

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LICENSE & SERVICES ORDER FORM No. 2 (“ORDER FORM No. 2”)

CLIENT INFORMATION: CLIENT NAME (“CLIENT”): Antrim County, MI

ADDRESS: Antrim County Building 203 E. Cayuga st

Bellaire, MI 49615 CONTACT NAME/TITLE: Leslie Meyers / Director of Emergency Management PHONE: (231) 533-6569 EMAIL: [email protected] INITIAL LICENSE TERM: January 1, 2017 through December 31, 2021 FEES INFORMATION: ANNUAL LICENSE FEES:

Product Description Unit Qty Annual License Fee Premium SMS Messaging for Rave Alert for Public Safety Population 23,000.00 $0.00

CAP inbound/outbound API for Rave Alert for Public Safety Population 23,000.00 $0.00

Rave Alert for Public Safety Social Media Integration Each 23,000.00 $0.00 Rave Alert for Public Safety Population 23,000.00 $3,000.00

Annual License Fee(s): $3,000.00 PROFESSIONAL SERVICES FEES:

One-Time Service Description One-Time Fee IPAWS $0.00 Rave Alert for Public Safety One-Time Setup $2,000.00 Premium SMS Messaging for Rave Alert Setup $0.00 Rave Alert Social Media Integration Setup $0.00

Total Set-Up Fee(s): $2,000.00 TOTAL FEES:

# of Years Cost Per year

Total Contract

Annual Fees: 5 $3,000.00 $15,000.00 One-Time Fees (Set Up & Integration): $2,000.00

Total Fees $17,000.00

Fees Payable Net 30: $5,000.00 STANDARD CONDITIONS:

1. Effective Date. The effective date of this Order Form No. 2 will be the date of last execution as set forth in the signature block below (“Effective Date”).

2. Master License and Services Agreement. All the terms and conditions of the Rave Mobile Safety License and Services Agreementf (“Agreement”) executed on August 24, 2015 between the Client and Rave shall apply and remain in full force and effect. Any capitalized terms used in this Order Form No. 2, unless specifically defined herein, shall have the meanings assigned to them in the Agreement. By signing this Order Form No. 2, Client agrees to license the Products

Field Code Changed

Page 5

https://c.na19.content.force.com/servlet/All

listed above subject to all of the terms and conditions of the Agreement and this Order Form No. 2. Client’s offer to license the Products becomes a binding commitment upon signing of this Order Form No. 2 by both Parties. The individual representative of Client executing this Order Form No. 2 has full authority to bind Client and its Affiliates to the terms and conditions of the Agreement.

3. Fees Payable. Client shall pay to Rave, or its designee, without offset or deduction, the Fees set forth in this Order Form

No. 2 (or a related invoice in connection with any Renewal License Term) within thirty (30) days of the relevant Rave invoice. Rave reserves the right to increase the above-referenced “Annual License Fees” (not to exceed 10% annually) following the Initial License Term or any Renewal License Term, as the case may be.

4. Rave Alert. Allows Client to send an unlimited number of text, email and RSS messages using the Rave Management Console. Text messages sent via Rave Alert Peer-to-peer groups or Outbound CAP API for Rave Alert over SMTP are free, if the product defaults are overridden, text messages sent using other methods are $.03 per message. If applicable, these additional per message fees ($0.03 per SMPP message) are billed quarterly in arrears.

5. Rave Voice (if applicable). Unlimited voice calls for calls made within and to the contiguous continental United States. International and long distance rates may apply for other calls.

6. Purchase Orders. Client agrees that if its internal procedures require that a purchase order be issued as a condition to

payment of any Fees due to Rave, Client will timely issue such purchase order to Rave. Notwithstanding the foregoing, Client agrees that the absence of a purchase order or other ordering document may not be used as a defense to avoid or excuse the performance of any of Client’s obligations under the Agreement, including, but not limited to, payment of all Fees due to Rave.

7. Services. Client is responsible for supplying and maintaining, at its own expense, the required hardware and supplies to run the related Product(s). In addition, the above-referenced “Remote Set-Up and Configuration” fees cover an initial one-time deployment. If Client makes infrastructure or other changes (including, but not limited to, changes in its location, call-taking equipment, carrier, network or other hardware) that require re-deployment and additional testing of Services, additional Set-Up and Configuration fees may apply.

SPECIAL CONDITIONS: Rave Alert for Public Safety includes the SmartPrepare Vulnerable Needs Registry and unlimited opt-In messaging via: SMS text, Email, Voice Messaging, Twitter updates, Facebook updates, RSS, CAP, and IPAWS. Rave will not be loading land lines. _________________________________________________________________________________________________________

AGREED AND ACCEPTED: RAVE WIRELESS, INC. d/b/a Rave Mobile Safety Signature: dl.signhere.2 Printed Name: dl.fullname.2 Title: dl.title.2 Date: dl.datesign.2 CLIENT: Antrim County, MI Signature: dl.signhere.1 Printed Name: dl.fullname.1 Title: dl.title.1 Date: dl.datesign.1

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DRAFT

Administration Committee Minutes Page 1 of 4 March 2, 2017

Administration and County Services Committee

David Heeres Christian Marcus, Chairman Bryan Smith

Minutes

March 2, 2017

Members: Christian Marcus, Dave Heeres, Bryan Smith Members absent: None Others: Pete Garwood, Ed Boettcher, Janet Koch, Sheryl Guy, Patty Niepoth,

Deb Haydell

1. The meeting was called to order at 9:02 a.m. by Chair Christian Marcus.


3. Economic Development Corporation (EDC) Appointment The Committee discussed the backgrounds and experiences of the current EDC members. The Administration Office was directed to contact EJ for possible representation on the EDC, as an EJ facility was being constructed in Antrim County. Pete Garwood, County Administrator, said he would check the EDC bylaws regarding a requirement for residence in Antrim County. Sheryl Guy, County Clerk, said having a former commissioner on the EDC could result in complications with retirement benefits.

4. Sheriff Personnel Vacancy Motion by Dave Heeres, seconded by Bryan Smith, to recommend the Board of Commissioners release the funds and authorize the Sheriff to engage in the hiring process for the vacant Corrections Deputy position. Motion carried – unanimous.

The Sheriff, the Committee, and Pete Garwood, County Administrator discussed where vacant Sheriff’s Office positions were advertised. Mr. Boettcher suggested that the Veterans Affairs Office be contacted when there were vacancies in the Sheriff’s Office.

5. Antrim County Transportation (ACT) Personnel The Committee discussed the shift in personnel at ACT. Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve, contingent on the receipt of a resignation letter from the full-time driver, release of the funds and the hiring process begin for a regular, part-time driver for Antrim County Transportation, with a start date no sooner than the effective date of the resignation of the current full-time driver; and to recommend the Board of Commissioners approve, contingent on the receipt of a resignation letter from the regular, part-time dispatcher, release of the funds and the hiring process begin for a regular part-time dispatcher with a start date no sooner than the effective date of the resignation of the current regular part-time dispatcher. Motion carried – unanimous.

6. Road Commission Liabilities Mr. Garwood said he had discussed the County’s pension liabilities for the board members of the Antrim County Road Commission with civil counsel, who had said the Public Highways and Private Roads Act 283 of 1909 refers only to Section 224.10.a.; which only referred to road commission employees. It was the consensus of the Committee that, due to civil counsel’s response, any further discussions regarding those particular pension liabilities would be unnecessary. Mr. Smith said State Representative Triston Cole had told him there was, for a limited period of time, statutory authority for County Boards of Commissioners to have direct oversight over county road commissions. Mr. Boettcher said an ad hoc committee has looked into the possibility in 2013-2014. That committee had made a recommendation to leave the situation as it stood due to three primary reasons; unfunded liabilities at the road commission, that there would be a minimum of savings, and that adding another layer to the BOC would not necessarily increase efficiencies. Mr. Boettcher said the few boards of commissioners who had taken over road commissions were typically for one of two reasons: consolidation of multiple road commissions and poor relationships between boards of commissioners and the road commissions.

7. Board of Commissioner Procedures (see attached pgs. 5-14) It was noted that due to some items being removed, that the draft document included some numbering gaps that hadn’t been corrected for the sake of a document that was easier to review. The Committee was assured that the final version would not contain any numbering gaps. The Committee discussed the draft document and made the following changes:

• Overall: Change “Chair” to “Chairperson” • Pre-Introduction: Add “contributed by” to Gene Dawson’s name • 3.11 Remove the proposed strike out • 4.221 After a discussion of “incapacity;” left as proposed to be consistent with the

same language earlier in the document • 5.2; Changed the “6 days” to “3 days” in both paragraphs. • Strike the language regarding removing the Chair, Vice-Chair, and Chair of

Administration Committee and add a new section that any Chair “may be removed from that position for cause by 2/3 vote of the elected members.”

• 6.12; add “by the Chairperson” after “to be called to order” • 7.3; the Committee discussed the existing procedures for public comment and

possible scenarios if the language was changed.

Mr. Boettcher described the “Point of Order” from Robert’s Rules, which is “When a member thinks that the rules of the assembly are being violated, he can make a Point of Order (or ‘raise a question of order,’ as it sometimes expressed), thereby calling upon the chair for a ruling and an enforcement of the regular rules.” Further, “It is the right of every member who notices a breach of the rules to insist on their enforcement. If the chair notices a breach, he corrects the matter immediately; but if he fails to do so—through oversight or otherwise—any member can make the appropriate Point of Order.”

Page 2

Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve the revised Antrim County Board of Commissioners’ Procedures. Motion carried – unanimous.

It was the consensus of the Committee to strike the word “limited” from Section 7.3 as shown in the proposed draft. Mr. Boettcher said he was requesting that Ms. Guy add the rules regarding public comment to the Board’s agenda.

8. Custodial Personnel Vacancy The Committee discussed the role of the Committee for the hiring process. Mr. Garwood said the previous Administration Committee had felt little necessity to interview “rank and file” employees. He added that the Committee members could stop at the Administration Office to review the applications of those who would be interviewed, but that applications were not included as part of agenda packets or meeting minutes due to the confidential nature of the applications.

Motion by Dave Heeres, seconded by Bryan Smith, to authorize the Administrator and the Maintenance Director to conduct the interviews for the previously authorized position of maintenance/custodian. Motion carried – unanimous.

Mr. Garwood said the current policy of requiring Board of Commissioner approval for a release of funds to hire a replacement employee had been in place since the 1990s. There had been a hiring freeze for a short time during the recession.

9. Keegan Bengel Tuition Reimbursement (see attached pg. 15) Mr. Garwood and Cindy Reetz, Equalization Department Director, said Mr. Bengel, an employee in the Equalization Department, currently had the equivalent of Level 2 assessing certification, but that it would helpful to the department and the County for him to obtain the Level 3, or Michigan Advanced Assessing Officer (MAAO) certification. The Committee reviewed the County’s current tuition reimbursement policy, which was: “Tuition be paid for college courses for employees provided that a) the course(s) be directly related to the functions of the job; b) each request be decided on a case by case basis; c) all requests be made to the Administration and County Services Committee for recommendation to the Board of Commissioners.” Ms. Haydell, Finance Director, asked about Mr. Bengel’s completion date for the probation period. Mr. Garwood said neither the County’s tuition reimbursement policy nor the general unit’s union contract contained language regarding the necessity to complete a probationary period before the consideration of tuition reimbursement. Mr. Boettcher noted the difficulties of finding employees with the proper certifications in the Equalization Department. Mr. Garwood asked that the Committee begin to consider the need for succession planning. Ms. Reetz said the construction of the new EJ facility in Warner Township could mean that Antrim County would require a Level 4 for an Equalization

Page 3

Director. She added that she couldn’t think of any current Level 4s who would work as a full-time Equalization Director for the County. It was noted that the existing contract between the Equalization Director and the County could be renegotiated or amended. Ms. Reetz said the draft agreement had an incorrect date; Item #1 cited September 2017 as the completion date for the program, but that should be February 2018. The start date was still April 2017. Ms. Reetz said the first tuition payment had to be received no later than March 30; she added that there were funds in Equalization’s training budget for the cost of the tuition. Mr. Garwood and Ms. Haydell confirmed this. It was noted that Mr. Bengel’s probation period would be completed before March 30. Mr. Garwood said he would check to see if it was necessary for the union steward to sign the agreement.

Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve the revised Tuition Reimbursement Agreement with Keegan Bengal, Equalization Clerk II, which will reimburse him a total of $250 for the cost of tuition for the State Tax Commission’s Michigan Advanced Assessing Officer Program. Motion carried – unanimous.

Mr. Marcus said the Board’s policy regarding tuition reimbursement needed to be revised. Ms. Haydell asked that an employee’s probation period be considered as part of the tuition reimbursement policy. Mr. Garwood advised against adding that type of language as the County might wish to hire someone who lacked a particular certification and would hire on the basis of the completion of that certification within a short time frame. Mr. Garwood said an employee’s length of service comes into play in two ways; the accumulation of benefits, which applies to all employees, and for union employees, seniority carries “bumping rights,” which would take effect during any period of employee lay-offs. Mr. Boettcher said there had been successful lawsuits regarding non-union employees who had felt the Right to Work Act had been violated in their workplace.

10. Various Matters County Mission Statement Mr. Heeres asked about a County mission statement; Mr. Garwood said the County didn’t have one at this point. He added it was the opinion of John Amrhein from Michigan State University Extension that a mission statement wasn’t necessarily helpful for county government due to the County’s numerous statutory duties. However, if the Board chose to have a mission statement, one could certainly be created.

11. Public Comment None. The meeting was adjourned at 11:31 a.m.

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ANTRIM COUNTY BOARD OF COMMISSIONER’S’ PROCEDURES

Adopted: 04/13/2000 Amended: 02/08/2001 Amended: 02/14/2002 Amended: 11/14/2002 Amended: 02/09/2006 Amended: 01/07/2010 Amended: 02/11/2010 Amended: 01/12/2012

Amended: 01/03/2013 Amended: 03/14/2013 Amended: 10/09/2014 Amended: 11/13/2014 Amended: 06/11/2015 Amended: 01/04/2016 Amended:

I hope my achievements in life shall be these: that I have fought for what is right and fair, that I will have risked for that which mattered, that I will have given help to those who were in need – that I will have left the earth a better place for what I’ve done and who I’ve been. -– contributed by Commissioner Gene Dawson

INTRODUCTION

Every deliberative body needs an agreed upon procedure by which the behavior of the body and of individual members is to be governed. An orderly process is necessary not only for the deliberative body but also for those who are associated with it in a tangential way whether they be members of the staff and general public or persons doing business with the body.

Thus, Boards of County Commissioners, which are deliberative bodies, need such agreed upon procedures. The mechanism used for this purpose is a set of board rules; rules which often are included as part of county directories. Board of County Commissioners are authorized to adopt such rules by a law which states that Board of Commissioners shall have the power “to establish such rules and regulations...in reference to the mode of proceeding before such board, as they deem necessary and proper in all matters not especially provided for in this act or in some law of this state...” (M.C.L. 46.11, M.S.A. 5.331).

Although there are several Michigan statutes which, in effect, specify certain rules, many of the rules of a County Board are not necessarily required by specific statute. The result is that the rules vary from county to county, as perhaps they should. After all, rules should reflect needs of individual counties. As needs vary, so should the rules.

COUNTY BOARD RULES 1. MEETINGS

1.1 Regular Schedule. The regular meeting of the Board of Commissioners is held on the second Thursday of each month.

Any regular or adjourned meeting of the Board which falls upon a legal or county designated holiday shall automatically be set over to rescheduled for the next secular day following, provided that day is not a legal or designated holiday. The postponed rescheduled meeting shall be at the same time and place indicated for the regularly scheduled meeting, unless the Board in session determines otherwise as set forth in 1.5.

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1.2 Time. The regular meeting of the Board of Commissioners each month shall begin at 9:00 a.m. If a second monthly meeting is scheduled, it shall normally be scheduled as an evening meeting to begin at 7:00 p.m. unless the Board in session determines otherwise.

1.3 Place. The Board shall meet in the County Board chambers in the County Building.

1.4 Organization meeting. The Organization meeting shall be held preceding the first meeting in January at a day and time to be determined by the County Clerk.

1.5 Changes in Schedule. Changes in the meeting schedule, including time and place, additional meetings, and meetings adjourned or recessed to the specific time and place, may be made by majority vote of the Board of Commissioners, such change to be recorded in the minutes of meeting in which the change is made. Regular meetings shall be adjourned “to the Call of the Chair.”

Meetings adjourned or recessed for more than 48 hours “to the Call of the Chair” unless the Board provides otherwise, may be reconvened upon telephone, E-email, or other communication at least twenty-four (24) hours before the time of the reconvening and upon giving of public notice in accordance with Rule 1.7.

1.6 Special Meetings.

1.61 Petition and Notice. Normally, a special meeting of the Board of Commissioners shall be held only when requested by one-third of the members, which request shall be in writing, addressed to the County Clerk and specifying the time, place, and purpose of the meeting. Upon receipt of the request the Clerk shall immediately give notice in writing to each of the members personally by leaving the notice at the residence of the Commissioners or by certified mail at least 10 days before the time of such meeting. The ChairmanChairperson can waive the 10 day period if extenuating circumstances dictate.

1.62 Emergency. The Chairpersonman, at any time upon finding and proclamation by him of a peacetime or civil disaster or an attack by a foreign enemy, may call a special meeting of the Board at a time and place designated by the Chairperson him and give notice to the members by the best available means of communication.

In event of the Chairpersonman’s incapacity or absence from the County, the Vice- cChairpersonman or the Chairman or the Health & Public Safety Committee may call such a meeting.

In event of the Vice-Chairperson’s incapacity or absence from the County, the Chairperson of the Health & Public Safety Committee may call such a meeting.

1.63 In the event a legal matter arises that requires immediate attention, the Chairpersonman or Vice Chairpersonman (if the Chairpersonman is not available), in consultation with the county’s legal counsel, may authorize immediate legal action on behalf of the County which they deem to be in the best interest of the County.

1.7 Public Notice of Meetings. The Clerk of the Board of Commissioners each year shall give public notice of the regular schedule of time and place in one or more newspapers

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circulated in the County, by informing the news media in the County, and by posting the schedule in two conspicuous places in the County Building, at least three days prior to the time of the first regular meeting. Public notice of special or rescheduled meetings, and reconvening of meetings which have been adjourned or recessed for more than 48 hours “to the Call of the Chair” and not to “a time certain” shall be given according to the Open Meetings Act.

1.8 Public Meeting. The Board of County Commissioners shall sit with open doors, and all persons may attend its meetings, subject only to closed meetings as may be allowed under the Open Meetings. Act.

2. QUORUM

2.1 Quorum. A majority of Commissioners shall constitute a quorum for transaction of the ordinary business of the county.

2.2 Absence of Quorum. Upon the absence of a quorum, the members present may adjourn from time to time or, to a time certain. Public notice shall be given as required by the Open Meetings Act.

3. VOTING

3.1 Majority Vote. All questions which shall arise at the meetings of the Board of Commissioner shall be determined by the votes of a majority of the members present, except;:

3.11a. Upon the final adoption of any measure or Resolution, or the allowance of any question or measure which designates or represents a claim against the county, which matters shall be determined by a majority of all the members elected and serving, and

3.12b. Upon the final adoption of any matters which by statute require a greater majority.

3.2 Roll Call Votes. Unless otherwise required by law a roll call vote is not required. A unanimous voice vote upon any action shall be recorded as an unanimous roll call vote. When a voice vote reveals a divided vote on the Board (i.e. more than one “no” vote) the yeas and nays shall be recorded.

When there is a divided vote a roll call may be conducted upon the request of any member. The names and votes of members shall be recorded in the minutes on any action which is taken by the Board of Commissioners or a committee.

3.3 Secret Ballot Voting. No vote may be taken by secret ballot on any matter except on the question of electing the Chairpersonman of the Board or in cases specifically required by statute.

3.4 Voting Mandatory. Each member present shall be required to vote on every question unless excused by the Chairpersonman.

3.5 Reconsideration of Vote. When a question has been put and decided by a roll call of the members, any member who voted on the prevailing side may move a for reconsideration. However, no motion for reconsideration shall be in order unless it is made in the same meeting or the meeting next succeeding the meeting in which the vote to be reconsidered




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was taken. No matter may be twice reconsidered. For purposes of this rule, the term “meeting” shall mean any session which proceeds uninterrupted by an adjournment or recess of greater than three hours.

3.6 Local government issues. Any issues that affect/impact subordinate levels of government must be addressed at those levels before being considered by the Board of Commissioners.

4. ORGANIZATION

4.1 Chairpersonman

4.11 Election. During the first meeting in each calendar year, the Board of Commissioners shall select, by majority vote of all elected members, one of its members to serve as Chairpersonman of the Board. The vote shall be by secret ballot unless there is only one candidate, in which case the vote may be by voice. He/she shall take office and assume the duties immediately upon election.

4.12 Duties

4.121 The Chairpersonman, if present, shall preside at all meetings of the Board of Commissioners, preserve order, and decide questions or order subject to appeal to the Board.

4.122 The Chairman shall, in the absence of the Vice-Chair, chair the Finance and Ways & Means Committee of the Whole.

4.123 The Chairpersonman shall be the agent for the Board in the signing of contracts, orders, resolutions, determinations, and minutes of the Board and in the certification of the tax rolls.

4.124 The Chairpersonman shall serve in such capacities and make appointments as the law shall require.

4.125 The Chairpersonman shall serve “ex officio” on all Board Committees. He/she may act as a member of the committee when the committee lacks a quorum.

4.126 The Chairpersonman, for purposes of representing the County in various functional or ceremonial capacities, shall be considered as the Chief Elected Official of the County.

4.127 Upon election and subject to the approval of a majority of all members of the Board, the Chairpersonman shall proceed to appoint all committees, and shall designate the Chairpersonman of each committee.

4.128 The Chairpersonman of the Board shall have the power to administer an oath to any person concerning any matter submitted to the Board of Commissioners or any matter connected with the discharge of their duties, to issue subpoenas for witnesses, and to compel their attendance in the same manner as courts of law.

4.129 The Chairpersonman of the Board, when appropriate, shall refer matters


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coming before the Board to one of the Committees of the Board, and he/she shall arbitrate all jurisdictional disputes between committees.

4.130 The Chairpersonman shall be the approving authority for use of the county credit card by any commissioner.

4.131 The Chairman may be removed from the Chair for cause by 2/3 vote of the elected members.

4.2 Vice-Chairpersonman

4.21 Election. During the first meeting in each calendar year, the Board of Commissioners shall select, by majority vote of the elected members, one of its members to serve as Vice-Chairpersonman of the Board. He/she shall take office and assume the duties immediately upon election.

4.22 Duties

4.221 The Vice-Chairpersonman shall, in the event of the incapacity or absence of the Chairperson, assume the duties of the Chairperson preside over meetings of the Board if the Chairman is absent.

4.222 The Vice-Chairperson shall preside over meetings of the Finance and Ways & Means Committee.

4.223 The Vice-Chairman may be removed from that position by 2/3 vote of the elected members.

4.3 Chairpersonman of the Administration and County Services Committee

4.31 Duties

4.311 In addition to his/her regular duties as committee chairpersonman, the Chairpersonman of the Administration and County Services Committee shall preside over meetings of the Board if both the Chairpersonman and Vice-Chairpersonman are absent.

4.312 The Chairpersonman of the Administration and County Services Committee shall also preside over meetings of the Finance and Ways & Means Committee if both the Chairpersonman and Vice-Chairpersonman are absent.

4.313 The Chairman of the Administration and County Services Committee may be removed from that position by 2/3 vote of the elected members.

4.4 Removal of Chairpersons

Any chairperson designated as such by the Board of Commissioners may be removed from that position for cause by 2/3 vote of the elected members.

4.4 Clerk

4.41 Designation. The Clerk of the County shall be, by statute, Clerk of the Board. The County Clerk or the Clerk’s appointed deputy shall perform all duties pertaining to such office.





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4.42 Duties. The Clerk’s statutory duties include the following:

4.421 To record all the proceedings of the Board in a book provided for that purpose.

4.422 To make regular entries of all the Board’s resolutions and decisions upon all questions.

4.423 To record the vote of each Commissioner on any question submitted to the Board, if required by any member present.

4.424 To preserve and file all accounts acted upon by the Board and for no reason allow such accounts to be taken from his/her office.

4.425 To certify, under Seal of the Circuit Court, the Official Seal of the County, without charge, copies of any and all resolutions or decisions or any of the proceedings of the Board of Commissioners, when required by the Board or any of its members or when required by any other person upon payment.

4.426 To preside, until a chairpersonman or temporary chairpersonman is elected during the first meeting of the Board of Commissioners in each calendar year.

4.427 To give such notice of Board of Commissioner meetings and committee meetings as required by the Open Meetings Act.

4.428 To perform any other duties of the Board of Commissioners as required by statute.

4.429 To notify the Board Chairpersonman of all committee meetings.

4.43 Absence. In the event the Clerk or duly appointed deputy is absent from a meeting of the Board, the Chairpersonman, with approval of a majority of the Commissioners present and voting, shall appoint another person to act as temporary clerk until the Clerk or duly appointed deputy arrives.

4.5 Parliamentarian. The County Clerk and/or the Associate Planner shall advise the Chairpersonman and the Board of Commissioners regarding questions of parliamentary procedures.

4.6 Committees. The Board of Commissioners shall have the following Committees with the following number of members:

Administration & County Services ..........................3 Buildings, Lands and Infrastructure .........................3 Finance and Ways & Means ....................................9 Health & Public Safety ............................................3

4.61 Duties

4.611 Each committee shall report to the Board on all matters considered by the Committee, except those matters expressly referred to the Committee for study only.

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4.612 Each committee shall review all budget requests for the areas most related to its own function.

4.613 Each committee may report and recommend allowance or disallowance of any claims relating to the jurisdiction of the committee as prescribed by these rules.

4.614 Each committee shall act as liaison between the Board of Commissioners and the several county officers, boards, commissions and agencies respecting matters under the jurisdiction of the committee as prescribed by these rules, except as the Board shall otherwise direct.

4.615 Each committee shall have and perform such other duties as the Board may direct.

4.62 Jurisdiction.

Specific committee duties and jurisdiction are as follows:

Administration & County Services Finance Personnel issues Finance Legislation Budgeting Advertising Equalization Oversight committee for: Oversight committee for: Abstract Department Accounting Department Administration Department Equalization Department Clerk’s Office Information Technology Dept. Register of Deeds Office Treasurer’s Office Buildings, Lands & Infrastructure Health & Public Safety County Structures Health Upkeep & Maintenance Animal Control Parks & Recreation Emergency Services Natural Areas as public parks Courts Agriculture Law Enforcement Forestry Dept. of Health and Human Services BPW Liaison Meadow Brook Medical Care Facility Hydro Project Meadow View Apartments Public Works Projects Commission on Aging Dams Child Care Other matters involving county lands Mental Health Oversight committee for: Airport Maintenance Department Dial-a-Ride Construction Code Enforcement Dept. Oversight committee for: Operator of Dams Antrim County Airport Parks Department Commission on Aging Planning Department Emergency Services Department

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Housing Department Probate Court Prosecutor’s Office Sheriff’s Office Antrim County Transportation Veteran’s Affairs

4.63 Meetings. Meeting of a Committee may be convened by its Chairpersonman or by a majority of its members at any time upon reasonable written, telephone, or E-email notice to its members and to the Chairpersonman of the Board of Commissioners. Notification and public notice will be in accordance with the Open Meetings Act. A quorum for the transaction of business shall consist of a majority of its voting members.

4.64 Committee Minutes. Minutes of each Committee meeting shall be kept and filed in the office of the Clerk of the Board.

4.65 Special Committees. Subject to the approval of the Board of Commissioners, the Chairpersonman of the Board may establish special committees and designate Commissioners or other interested persons to serve thereon. The membership of Special Committees shall automatically be terminated upon completion of specific duties or the succession to office of a new Chairpersonman of the Board.

5. CONDUCT OF MEETINGS

5.1 Order of business

5.11 Regular Order. Normally, the regular order shall be as follows:

Call to Order Roll Call Pledge of Allegiance Public Comment Consent Agenda Reading and Correction of Minutes Consent Agenda Communications Reports of Committees Reports of Special Committees Unfinished Business New Business Public Comment Notices Adjournment

5.2 Agenda. The Clerk shall provide to each member an agenda for each regular and adjourned regular meeting of the Board 63 days prior to the meetingOn the 6th day before each regular and adjourned regular meeting of the Board, the Clerk shall provide to each member an agenda for the meeting. Contained therewith shall be copies of whatever


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supplemental materials have been submitted with the agenda items. These materials should be arranged in the order indicated on the agenda.

All information to be placed on the agenda must be received by the Clerk of the Board no later than 10:00 a.m. on the 6th 3rd day preceding the regular meeting. Any exception must be approved by the Chairpersonman.

5.21 Agenda Priorities. All matters to be placed on the agenda under one of the specific categories above shall be given priority of order on the basis of date and time received by the Clerk of the Board.

5.22 Consent Agenda. A consent agenda will be included on the agenda of the Board of Commissioners at the beginning of each meeting. The intent of providing a Consent Agenda is to expedite routine business items so that detailed consideration may be given to the most important public matters. The Consent Agenda shall contain routine and probable non-controversial items. Items may be removed from the consent agenda on the request of any one member. Items not removed will be approved by one motion without debate. Removed items may be taken up either immediately after the consent agenda or placed later on the agenda at the discretion of the Board Chairperson.

Items that may appear on the consent agenda include, but are not limited to: • Claims and accounts • Action needed on items recommended by the Finance Committee

(Committee of the Whole)

Motions approved through the consent agenda will appear in detail in the minutes of the Board of Commission.

5.23 Non Agenda Items. Any non-agenda item introduced by a Board member or a non-member may be tabled at the request of one Board member.

5.24 Deferred action. Any Commissioner may demand deferral of an issue until the following Board meeting if he/she has not had sufficient time (3 days) to consider that issue.

6. RIGHTS AND DUTIES OF MEMBERS

6.1 Speaking Priorities and Limits

6.11 Each member desiring to speak shall address the Cchairpersonman and, when recognized, speak from his place. If two or more members desire to speak, the Chairpersonman shall designate the order in which they shall speak.

6.12 No member, while addressing the Board, shall be interrupted, except to be called to order by the Chairperson; and thereupon he shall immediately cease speaking.

6.13 The sponsor of any properly moved and seconded motion, resolution, ordinance, or report, not appearing on the agenda for the meeting, shall have the right to speak for a time not longer than five minutes after the formal introduction but prior to any discussion of the matter on the floor. When a measure has more than

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one sponsor, the Chairpersonman of the Board shall determine which person shall first speak under this rule.

6.14 No member shall speak more than twice on the same question in the same meeting without the consent of the Board; provided, however, that a committee chairman shall not be restricted in his/her right to discuss matters upon which he/she is reporting his/her committees activities and recommendations.

7. NON-MEMBER ADDRESSES TO COMMISSION

Only members of the Board of Commissioners shall be given the floor to speak during any Board meeting except;

7.1 County officials, who may speak with the consent of the Chairman of the Board;

7.2 Any person who, with the consent of the Cchairman of the Board or a majority of any Board Committee, has been given permission to be listed in an appropriate place on the agenda for the purpose of addressing the CommissionBoard.

7.3. Any member of the public speaking under the privilege of ‘Limited pPublic Ccomment” may speak no longer than three minutes; with not more than three individuals allowed to speak in support and three in opposition to the same issue, unless extended privileges are granted by the Board.

8. PARLIAMENTARY AUTHORITY AND PROCEDURE

Roberts Rules of Order

9. ADOPTION AND AMENDMENT OF RULES

9.1 These rules having been adopted by not less than a majority of all the members of the Board of Commissioners, may be amended or rescinded by majority vote of all the members of the Board. These rules shall be reviewed yearly preceding the Organizational Meeting and shall be re-adopted (with revisions) at that meeting. Any proposed amendment to these rules, properly presented to the Board of Commissioners, shall take immediate effect when adopted, unless the Board at the time of adoption, stipulates otherwise.

9.2. Suspension of Rules. A two thirds (2/3) voted of elected and serving members is required to suspend these procedures.

Adopted: 04/13/2000 Amended: 02/08/2001 Amended: 02/14/2002 Amended: 11/14/2002 Amended: 02/09/2006 Amended: 01/07/2010 Amended: 02/11/2010 Amended: 01/12/2012

Amended: 01/03/2013 Amended: 03/14/2013 Amended: 10/09/2014 Amended: 11/13/2014 Amended: 06/11/2015 Amended: 01/04/2016 Amended:

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TUITION REIMBURSEMENT AGREEMENT Between

ANTRIM COUNTY And

KEEGAN BENGEL This agreement is made between the County of Antrim (“County”) and Keegan Bengel (“Employee”) for the purpose of setting the parameters under which the County agrees to reimburse the Employee for classroom instruction and field work to be taken toward the pursuit of Michigan Advanced Assessing Officer (MAAO) Level 3 Certification through the Michigan Advance Assessing Officer (MAAO) Program.

It has been determined to be beneficial to Antrim County to encourage employees to gain a greater understanding of their field of work which also may benefit the County when planning for the future. The Employee has strongly been encouraged to enroll in the April 2017 MAAO Level 3 Certification program.

1. The County will pay the full cost of the MAAO Level 3 Certification program in the amount of $1,000.00

prior to March 17, 2017; program will begin April 2017 and run through February 2018. 2. The Employee will pay the County $250.00 prior to April 15, 2017.

3. The Employee will receive reimbursement upon completion of classroom instruction and field work and

upon receipt of official notification that the Employee has attained MAAO Level 3 Certification. Reimbursement will be in the amount of $250.00

4. If the Employee leaves the employment of the County by his own initiative (aside from death or a

debilitating illness or injury that renders the employee unable to perform the job) or is discharged for disciplinary reasons, the Employee agrees to pay the County back for the cost of certification ($1,000.00) consistent with the following schedule:

− If Employee leaves within two years after the completion of certification - 100% − If Employee leaves within four years after the completion of certification - 33%

5. Approval of payment will be performed by the Equalization Director and the County Administrator. 6. If the Employee does not receive MAAO Level 3 Certification upon completion of the MAAO program,

the Employee will reimburse the County in the amount of $750.00; the cost of the Program paid in advance by the County. Reimbursement to the County to be made prior to September 30, 2017.

_________________________________ ____________________________________ Edgar Boettcher III, Chairman Keegan Bengel, Equalization Clerk Antrim County Board of Commissioners Antrim County Equalization Dept. Employee Date: ___________________________ Date: _______________________________ ____________________________________ Danell Doucette, Union Steward Date: _______________________________

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ANTRIM COUNTY ABSTRACT OFFICE 2016 YEAR END REPORT

DEPARTMENT NUMBER: 277 TOT AL FEES COLLECTED - December 29, 2015 through December 22, 2016

Document Copies

Abstracts

Searches

Last Deed

Tract Use

Copies

Fax Fees

TOTAL

Work done, but No Fees Collected.

Help with General Public Tract time, look up

Voided Orders

Antrim County Housing Authority

Antrim County Miscellaneous offices

Antrim County Treasurer

Tract Index usage by other offices - estimated TOTAL

GRAND TOTAL

2015

428.00

415.00

2,280.00

951.00

16,992.30

410.00

400.00

21,876.30

2,340.00

500.00

1,000.00

4,000.00 - estimates

62,832.00

1.000.00- estimates 71,672.00

93,548.30

2016

280.00

421.00

2,979.00

1,322.00

19,725.00

275.00

343.00

25,345.00

3,500.00

100.00

1,000.00

5,000.00

41,926.00 (482 searches)

2.000.00 53,526.00

78,871.00

ANTRIM COUNTY TREASURER

ANNUAL REPORT 2016

Treasurer: Staff: Sherry A. Comben Wendy Aldrich, Chief Deputy

Employee since 09/87 Full-time 7/00 Appointed Treasurer September 2000 Stephanie Reid, Support Staff Elected January 2001 Full-time 07/15

Courtney Simon, Support Staff Full-time 05/16

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Antrim County Treasurer Annual Report 2016

Sherry A. Comben

Antrim County Treasurer GENERAL As of December of 2016, our office maintained 33 banking accounts as follows for our 93 funds

12-Common Accounts (2 banking, 10 investment) 1-Payroll Account 1-Common Special Deposits 3-Commission on Aging Meal Site Accts (banking) 1-Commission on Aging-Truck 1-Parks Account 1-Housing Account 1-Sheriff Inmate Account 1-District Court Bond Account 4-Road Commission Accounts (banking) 1-Meadow Brook Debt Retire Account 5-Meadow Brook Accounts (4 banking, 1 investment) 1-Meadow View Apts. Account

A detailed December of 2016 Cash Summary Report is attached. (Attachment A)

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As required by the statute investments complied with Antrim County’s Investment Policy. Total interest earned on all funds was $97,448.84; see Attachment B.

CHECKING / SAVING ACCT

36%

POOLED FUNDS14%

MONEY MARKETS

40%

CDS/CDARS3%

MUNICIPAL BONDS

1%

COMMERCIAL PAPER

5% FEDERAL AGENCIES

1%

BANKING ACCOUNTS BY TYPE

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DELINQUENT TAX PAYMENTS The County self-funded its delinquent tax payout this year. The townships collected 95.19% of their 2015 real tax collection, if you factor the delinquent personal property tax the collection rate is 95.15%. The total amount of delinquent real property tax was $2,885,010.50 the total amount of delinquent personal property tax was $26,699.27 and the total of delinquent principal residence denials was $20,480.26 this was a decrease from last year. The total receivable for 2015 real and personal property taxes was $2,911,709.77.

Summary of County Units of Tax

2015 DLQ TAXES County Allocated Commission on Aging

Meadow Brook E-911

Original Levy $ 9,387,389.16 $ 695,274.43 $ 1,738,335.37 $ 869,118.99 Commercial Forest $ 652.10 $ 47.70 $ 119.74 $ 59.77 DNR-PILT $ 32,047.16 $ 2,373.50 $ 5,934.37 $ 2,966.93 Industrial Facilities Tax $ 4,459.59 $ 330.34 $ 825.85 $ 412.90

$ 9,424,548.01 $ 698,025.97 $ 1,745,215.33 $ 872,558.59

Adjustments $ (5,611.36) $ (415.58) $ (1,039.13) $ (519.51)

$ $ $ $

Adjusted Levy $ 9,418,936.65 $ 697,610.39 $ 1,744,176.20 $ 872,039.08 DDA Recapture $ (32,929.72) $ (2,438.49) $ (6,097.49) $ (3,048.32)

$ 9,386,006.93 $ 695,171.90 $ 1,738,078.71 $ 868,990.76

Tax Paid on Time $ (9,021,425.95) $ (652,903.12) $ (1,632,390.88) $ (816,151.92) Delinquent $ 364,580.98 $ 42,268.78 $ 105,687.83 $ 52,838.84

Delinquent Breakdown Real $ 363,034.05 $ 40,747.16 $ 101,883.65 $ 50,936.80

Personal $ 1,524.90 $ 1,520.01 $ 3,800.14 $ 1,900.02 Commercial Forest $ 22.03 $ 1.61 $ 4.04 $ 2.02

DNR-PILT $ - $ - $ - $ - Industrial Facilities Tax $ - $ - $ - $ -

$ 364,580.98 $ 42,268.78 $ 105,687.83 $ 52,838.84

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As of December 2016, personal property tax still due from the local units was:

YEAR COUNTY TAX COA MB E-911 SET 2004 $ 264.22 $ 19.60 $ 37.83 $ 311.71

2005 $ 1,352.96 $ 104.54 $ 188.27 $ 1,401.59

2006 $ 731.08 $ 59.32 $ 106.91 $ 801.39

2007 $ 795.73 $ 71.35 $ 150.16 $ 929.78

2008 $ 1,553.16 $ 117.97 $ 186.23 $ 1,814.75

2009 $ 637.08 $ 19.73 $ 39.48 $ 764.50

2010 $ 411.50 $ 53.74 $ 136.17 $ 457.21

2011 $ 323.14 $ 93.96 $ 234.90 $ 359.05

2012 $ 1,050.24 $ 74.86 $ 187.12 $ 51.03 $ 1,166.93

2013 $ 950.00 $ 80.10 $ 200.26 $ 100.13 $ 1,055.56

2014 $ 858.86 $ 60.09 $ 150.23 $ 75.11 $ 954.30

2015 $ 751.18 $ 70.28 $ 175.73 $ 87.84 $ 834.64 TOTAL $ 9,679.15 $ 825.54 $ 1,793.29 $ 314.11 $ 10,851.41

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Tax Year 2016 2015 2014 2013 2012 2011 2010

Total Parcels 40,832 40,176 39,951 39,744 39,520 39,267 39,085

Total Dollars Billed 60,027,044.88$ 59,863,304.44$ 58,476,761$ 56,955,329$ 56,047,248$ 55,370,341$ 56,450,047$

Total Real Parcels Returned Delinquent 5182 5362 5,937 5,932 5,973 5,935

Real Dollar Amount Delinquent $ 2,885,010 2,940,244$ 3,802,146$ 3,145,601$ 3,263,431$ 3,788,021$

Parcel Forefeited 903 1,062 1,160 1,204 1,315

Parcels Foreclosed 254 264 346 266 FORFEITURE/FORECLOSURE On March 1, 2016, we started the process of foreclosure on the delinquent 2014 taxes by recording 903 Certificates of Forfeitures. On March 31, 2016, we received a Judgment of Foreclosure on the 2013 delinquent taxes; we foreclosed on 254 parcels. Our first auction was held at Boyne Mountain Resort on August 16th, 2016 jointly with Charlevoix and Emmet Counties, second auction was September 19th, 2016 along with 11 other Counties in Gaylord. Results after the August and September auctions, 70 sales revenue less minimum bid was $173,470.86. Attached is the report of the Land Sales Proceeds from 2002 thru 2016 auctions.(Attachments C) We only have a few parcels available for over the counter purchasing.

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DELINQUENT TAX This office issued 5,428 delinquent tax receipts, collecting $2,794,525.51 in delinquent taxes receivable, $255,314.05 in interest, $112,142.39 in property tax administration fee and $159,777.78 in forfeiture and foreclosure fees. We processed 205-2015 tax adjustments, 66-2014 tax adjustments, 41-2013 tax adjustments, 19-2012 tax adjustments, 10-2011 tax adjustments, 10-2010 tax adjustments. We processed 39 parcels with multi-year Principal Resident Denials billing $131,464.12. HOUSING As of December of 2016 this office maintained 114 housing projects, 35 of those make monthly payments. Total principal collected $61,480.88; total interest collected $2,826.34. DOG LICENSE KENNEL LICENSE As of December 31, 2016 have sold: As of December 31, 2016 have sold: 2016 dog tags 251 2017 dog tags 13 2016 kennel tags 240 tags under 18 kennels 2018 dog tags 244 2019 dog tags 15 Total Tags Issued 523 2016 Revenue Amount $ 255.00 2016 Revenue Amount $ 6,603.00 2016 Inspection Fee Revenue $ 475.00 ANIMAL CONTROL We processed 119 animal control receipts totaling $2,785.00 in animal sales, 4 returns totaling $85.00; 109 spay neuter deposits totaling $3,045.00.00 and 55 totaling $2,695.00 in animal control voucher reimbursements. We processed 47 receipts totaling $1,420.00 for Dog/Cat pickup and 23 receipts for Animal Control Fees totaling $1,005.00. VIOLATION BUREAU We collected on 38 tickets between dog and construction codes violations; we turned 40 over to the District Court for collection. The total revenue collected on tickets was $2,250.00. PASSPORT ACCEPTANCE FACILITY Our office is now a fully certified passport acceptance agency; yearly refreshing classes are required to continue this service. We processed 108 passports generating revenue of $2,700.00 for the year. This is truly a service as processing time is a minimum of 30 minutes per passport application.

9

PARTICIPATION I have continued active participation on the Economic Development Authority and the Brownfield Authority. Our office again this year generated the tax bill data for all townships summer and winter, printed the summer and winter tax rolls and indexes for about half of the units and folded and stuffed tax bills for all those that we printed. We also worked closely with the Equalization Department and the local assessors in generating and printing of the assessment rolls and notices. I am working with the Administrator and the Equalization Department on the new township contract. Our department invoiced $56,564.00 dollars in services, supplies and reimbursements during the calendar year of 2016. We issued 3,621 cash receipts recording $41,707,004.41 dollars. Our office recorded 3,027 transactions by journal entry out of the 3,436 entries recorded in 2016. I worked with the Administrator’s Office in reviewing the Bellaire Village DDA plan. I participated in the Insurance Committee and the Strategic Plan Committee I participated in the Mancelona Vet’s rabies clinic by selling Antrim County dog licenses. CURRENT / FUTURE GOALS This next year will be an another year of training staff just as last year due to having newer staff members. Continue to review our processes to meet our statutory requirements in the most efficient way. My focus will be on getting bids for the back microfilming of old tax rolls for the 2018 budget and continue to explore internal scanning and contractual microfilm. We are currently review our inventory of microfilm and tax rolls and determining what needs to be processed. I plan on working with the Administrator and Sheriff to re-evaluate the Violation Bureau and the cost benefit to the county. Encourage the Board of Commissioners to evaluate office security in regards to our public service counter, access to our public computers and incorporating each to being handicap accessible. We are working on the process of sending out dog license renewal notices with the BS&A Animal License program. Continue to keep all channels of communication open with all departments, commissioners, townships, villages and authorities. My door is open to discuss any issues, concerns, new ideas or changes you would like to see.

10

EXPENDITURE REPORT FOR ANTRIM COUNTY PERIOD ENDING 12/31/2016

YTD BALANCE

YTD BALANCE

YTD BALANCE

YTD BALANCE

GL NUMBER DESCRIPTION 12/31/2016 12/31/2015 12/31/1914 12/31/1913

Fund 101000 - GENERAL Dept 253-COUNTY TREASURER 101000-253-702.000 SALARY - DEPT. HEAD 57,940.22 56,804.02 55,690.18 54,867.02

101000-253-703.000 WAGES - DEPUTY#1, OFF MGR, SEC, 1ST ASST 36,700.72 35,977.04 35,407.96 34,840.43 101000-253-704.000 WAGES - DEPUTY#2, 2ND SEC, 2ND ASST 57,551.39 29,676.36 29,748.93 29,280.92 101000-253-705.000 OTHER WAGES 0.00 30,201.82 29,269.86 27,729.94 101000-253-708.000 WAGES - PART TIME 0.00 0.00 0.00 0.00 101000-253-709.000 OVERTIME AND HOLIDAY 0.00 0.00 0.00 0.00 101000-253-714.000 EMPLOYEE ANNUITY BENEFIT 4,414.80 6,733.32 8,754.98 8,724.19 101000-253-714.002 1:1 RATIO ANNUITY BENEFIT 362.13 355.03 532.58 524.64 101000-253-715.000 FICA - COUNTY SHARE 11,629.94 11,845.31 11,849.89 11,607.44 101000-253-716.000 HEALTH INSURANCE 29,091.86 23,944.56 21,371.37 20,679.27 101000-253-716.008 DELTA DENTAL INSURANCE 3,025.08 3,733.20 4,343.73 4,178.94 101000-253-718.000 RETIREMENT - COUNTY SHARE 20,925.70 21,791.78 20,730.67 18,885.76 101000-253-719.000 OTHER FINGE - AD&D ETC. 1,468.95 1,284.83 1,391.40 1,168.55 101000-253-721.000 PERSONAL LEAVE 1,145.33 689.25 675.75 665.63 101000-253-724.000 WORKERS' COMPENSATION 804.00 711.94 324.00 699.63 101000-253-727.000 SUPPLIES - OFFICE 2,811.78 1,727.44 1,022.46 2,595.55 101000-253-741.000 OPERATING SUPPLIES 367.60 353.88 478.33 493.54 101000-253-805.253 COMPUTER SERVICES TREASURER 8,107.00 8,083.00 7,944.00 7,810.00 101000-253-807.000 DUES & SUBSCRIPTIONS 1,792.50 1,841.95 1,833.00 825.00 101000-253-855.000 TELEPHONE 40.66 43.57 43.05 51.42 101000-253-861.000 TRAVEL 2,052.89 1,057.90 1,261.14 1,232.47 101000-253-901.000 PRINTING AND PUBLISHING 697.83 938.98 300.00 938.95 101000-253-901.001 TAX BILLS AND ENVELOPES 4,687.88 2,316.96 3,447.76 7,146.68 101000-253-933.001 EQUIPMENT MAINTENANCE 1,100.00 1,100.00 1,549.94 1,250.00 101000-253-980.000 EQUIP TREASURER* 1,528.98 2,806.55 1,754.24 0.00 Total Dept 253-COUNTY TREASURER 248,247.24 244,018.69 239,725.22 236,195.97

TOTAL EXPENDITURES

248,247.24 244,018.69 239,725.22 236,195.97 *EQUIP TREASURER (2016) 1 CHAIR AND 1 PRINTER 1.70% 1.80% 1.50%

*EQUIP TREASURER (2015) 1 PRINTER *EQUIP TREASURER (2014) 3 CHAIRS AND 7 FLOOR MATS

Beginning Ending

Bank Code Balance Total Total Balance

Fund Description 01/01/2016 Debits Credits 12/31/2016

26 ALDEN AC DIST CT BOND ACCT

701000 TRUST & AGENCY 5,000.00 89,259.07 90,409.07 3,850.00

52 ALDEN COA-TRUCK

297000 COMMISSION ON AGING 5,301.25 273.26 0.00 5,574.51

51 ALDEN COMMISSION ON AGING

297000 COMMISSION ON AGING 6,465.43 4,006.30 0.00 10,471.73

50 ALDEN COMMISSION ON AGING ACT


1 ALDEN COMMON

099000 COMMON ACCOUNT 480,890.07 36,031,545.25 35,626,334.08 886,101.24

6 ALDEN COMMON - PAYROLL

099000 COMMON ACCOUNT 0.00 4,214,818.31 4,214,976.03 (157.72)

24 ALDEN EASTPORT PARK SAVINGS

099000 COMMON ACCOUNT 178,671.17 204,378.97 516.00 382,534.14

30 ALDEN MB FUNDED DEP-

780000 MEADOWBROOK FUNDED DEPRECIATION 112,812.36 101,326.84 182,840.25 31,298.95

MED A ALDEN MEADOW BROOK AP

512000 MEADOWBROOK MCF AP 1,040.90 208.79 0.00 1,249.69

MED P ALDEN MEADOW BROOK PAYROLL

512000 MEADOWBROOK MCF PAYROLL 1,014.77 147.46 0.00 1,162.23

MED 2 ALDEN MEADOW VIEW APT AP

298000 MEADOWVIEW SENIOR HOUSING AP 1,024.03 5.22 0.00 1,029.25

65 ALDEN MONEY MARKET COMMON

099000 COMMON ACCOUNT 3,387,111.11 14,098,541.21 13,968,730.80 3,516,921.52

3 ALDEN SAVINGS SPEC DEPOSITS

099000 COMMON ACCOUNT 46,427.69 53,278.59 1,074.39 98,631.89

12 CHEMICAL BANK BUS MONEYFUND

099000 COMMON ACCOUNT 214,670.58 182.49 0.00 214,853.07

2 FIRSTMERIT COMMON

099000 COMMON ACCOUNT 10,999,672.44 51,836,888.67 51,607,648.72 11,228,912.39

57 FIRSTMERIT AC HOUSING

278000 A.C. HOUSING CDBG GRANT 2,729.79 93,967.45 93,689.91 3,007.33

281000 HOUSING CDBG 0.00 56,164.00 47,590.58 8,573.42

290000 HOUSING RESOURCE FUND (2012-0333-5916) 0.00 0.00 0.00 0.00

FIRSTMERIT AC HOUSING 2,729.79 150,131.45 141,280.49 11,580.75

32 FIRSTMERIT MB DEBT RETIREM

351000 MEADOW BROOK PROJECT DEBT RETIREMENT 100,082.11 884,506.25 884,415.00 100,173.36

28 FIRSTMERIT MB RESTRICTED

781000 MEADOWBROOK RESTRICTED FUNDS 4,202.07 0.00 2,516.39 1,685.68

31 FIRSTMERIT MB RESTRICTED

716000 MEADOWBROOK ANGELL ENDOWMENT TRUST 400,538.34 781.75 0.00 401,320.09

717000 MEADOWBROOK WISE MEMORIAL TRUST 259,660.49 506.79 0.00 260,167.28

718000 MEADOWBROOK FERSTLE FUND 173,037.61 337.72 0.00 173,375.33

781000 MEADOWBROOK RESTRICTED FUNDS 7,294.13 14.24 0.00 7,308.37

FIRSTMERIT MB RESTRICTED 840,530.57 1,640.50 0.00 842,171.07

FROM 01/01/2016 TO 12/31/2016

02/20/2017 CASH SUMMARY BY BANK FOR ANTRIM COUNTY

Attachment A-1

Beginning Ending

Bank Code Balance Total Total Balance

Fund Description 01/01/2016 Debits Credits 12/31/2016

FROM 01/01/2016 TO 12/31/2016

02/20/2017 CASH SUMMARY BY BANK FOR ANTRIM COUNTY

9 FIRSTMERIT ROAD COMM PAYROLL

201000 ROAD COMMISSION 4,222.58 5,029.68 899.01 8,353.25

14 FIRSTMERIT SHERIFF INMATE

701000 TRUST & AGENCY 10,657.40 231,693.13 240,478.69 1,871.84

33 FLAGSTAR BANK-

099000 COMMON ACCOUNT 2,813,759.03 1,014,551.92 0.00 3,828,310.95

34 HUNTINGTON -NOW

099000 COMMON ACCOUNT 3,644,779.61 7,485.31 919.29 3,651,345.63

IMPR IMPREST CASH

101000 GENERAL 2,109.42 200.00 200.00 2,109.42

201000 ROAD COMMISSION 100.00 0.00 0.00 100.00

297000 COMMISSION ON AGING 175.00 0.00 0.00 175.00

298000 MEADOWVIEW SENIOR HOUSING 200.00 0.00 0.00 200.00

512000 MEADOWBROOK MCF 800.00 0.00 0.00 800.00

588000 ANTRIM COUNTY TRANSPORTATION 25.00 0.00 0.00 25.00

IMPREST CASH 3,409.42 200.00 200.00 3,409.42

4 MICHIGAN CLASS

099000 COMMON ACCOUNT 3,747,753.80 1,825,268.65 36,700.00 5,536,322.45

21 MORGAN STANLEY

099000 COMMON ACCOUNT 2,249,215.40 2,015,871.16 1,508,360.85 2,756,725.71

29 MORGAN STANLEY MONEY MARKET

099000 COMMON ACCOUNT 10,040.92 2,025,683.10 2,009,548.50 26,175.52

47 PNC COMMISSION ON AGING ACCT


RD 2 PNC ROAD COMMISSION

201000 ROAD COMMISSION 44,688.91 4,934,934.12 4,934,885.24 44,737.79

8 PNC ROAD COMMISSION GENERAL

201000 ROAD COMMISSION 1,037,317.45 6,237,076.10 6,700,666.50 573,727.05

RD HE PNC ROAD HEALTH REIMBST

201000 ROAD COMMISSION 50,503.74 22.88 0.00 50,526.62

35 PNC-NOW

099000 COMMON ACCOUNT 3,609,726.26 1,011,076.71 0.00 4,620,802.97

17 UBS FINANCIAL- INVESTMENT

099000 COMMON ACCOUNT 1,037,252.40 1,049,412.88 1,041,000.00 1,045,665.28

20 UBS FINANCIAL MONEY MKT

099000 COMMON ACCOUNT 398.35 1,047,267.86 1,047,508.56 157.65

TOTAL - ALL FUNDS 34,673,042.48 129,095,410.40 124,241,987.86 39,526,465.02

Attachment A-2

FUND YTD BALANCEGL NUMBER DESCRIPTION 12/31/2016

101000-000-665.000 GENERAL 19,393.19105000-000-665.000 SELF-INSURED RESERVE 847.64129000-000-665.000 VICTIMS' RIGHTS RESERVE 25.35137000-000-665.000 CAPITAL OUTLAY RESERVE 325.31142000-000-665.000 DAMS RESERVE 1,733.75144000-000-665.000 GAS & OIL ROYALTIES RESERVE 1,619.07161000-000-665.000 GRANT MATCH RESERVE 265.86165000-000-665.000 ANTRIM CONSERVATION DIST. RESERVE 162.00182000-000-665.000 SPECIAL PROJECTS RESERVE 793.83201000-000-665.000 ROAD COMMISSION 744.58218000-000-665.000 TECHNOLOGY TRANSITION FUND 195.06220000-000-665.000 SPECIAL ASSESSMENT - DAMS 0.96223000-000-665.000 GRASS RIVER 51.68225000-000-665.000 ANIMAL CONTROL DONATIONS 158.41226000-000-665.000 COUNTY-WIDE RECYCLING 450.21230000-000-665.000 FORESTRY 863.89234000-000-665.000 ANTRIM CREEK 239.00235000-000-665.000 PETOSKEY STONE FESTIVAL 16.40236000-000-665.000 PARK FUNDRAISER 28.08240000-000-665.000 GIS OPERATIONS 78.46242000-000-665.000 ENERGY SAVINGS 6.88249000-000-665.000 CONSTRUCTION CODE ENFORCEMENT 1,414.17255000-000-665.000 HOMESTEAD PROP TAX EXEMPTION AUDIT 12.51256000-000-665.000 REGISTER OF DEEDS AUTOMATION 128.85257000-000-665.000 BUDGET STABILIZATION 1,989.21259000-000-665.000 911 - TRAINING 67.08261000-000-665.000 E-911 OPERATING 3,467.31262000-000-665.000 E-911 (WIRELESS) 1,620.52263000-000-665.000 CONCEALED PISTOL LICENSING 38.27264000-000-665.000 LOCAL CORRECTIONS OFFICER'S TRAINING 106.69266000-000-665.000 O.R.V. ORDINANCE TRAINING (2009 ORD) 0.96267000-000-665.000 JAIL INMATE PROCEEDS 73.52269000-000-665.000 LAW LIBRARY 65.37275000-000-665.000 HOUSING PROGRAM INCOME 72.71282000-000-665.000 CLEAN LAKES 23.47285000-000-665.000 REVENUE SHARING RESERVE 2,329.18297000-000-665.000 COMMISSION ON AGING 2,259.28298000-000-665.000 MEADOWVIEW SENIOR HOUSING 408.50351000-000-665.000 MEADOW BROOK PROJECT DEBT RETIREMENT 256.25470000-000-665.000 CAP PROJ- CO BLDGS & STRUCTURES 820.68512000-000-665.000 MEADOWBROOK MCF 10,853.54516000-000-665.000 TAX PAYMENT FUNDS-COMBINED 26,831.81516201-000-665.254 2001 TPF-FORECLOSURE ACTIVITY 103.78516202-000-665.254 2002 TPF-FORECLOSURE ACTIVITY 247.51

INTEREST REPORT FOR ANTRIM COUNTYPERIOD ENDING 12/31/2016

ATTACHMENT B-1

FUND YTD BALANCEGL NUMBER DESCRIPTION 12/31/2016

INTEREST REPORT FOR ANTRIM COUNTYPERIOD ENDING 12/31/2016

516203-000-665.254 2003 TPF-FORECLOSURE ACTIVITY 455.59516204-000-665.254 2004 TPF-FORECLOSURE ACTIVITY 522.93516205-000-665.254 2005 TPF-FORECLOSURE ACTIVITY 292.22516206-000-665.254 2006 TPF-FORECLOSURE ACTIVITY 275.12516207-000-665.254 2007 TPF-FORECLOSURE ACTIVITY 292.68516208-000-665.254 2008 TPF-FORECLOSURE ACTIVITY 425.61516209-000-665.254 2009 TPF FORECLOSURE ACTIVITY 383.34516210-000-665.254 2010 TPF-FORECLOSURE ACTIVITY 312.15516211-000-665.254 2011 TPF-FORECLOSURE ACTIVITY 384.28516212-000-665.254 2012 TPF-FORECLOSURE ACTIVITY 426.77516213-000-665.000 2013 TPF 720.26516213-000-665.254 2013 TPF-FORECLOSURE ACTIVITY 318.92516214-000-665.000 2014 TPF 2,841.77516215-000-665.000 2015 TPF 3,499.86516216-000-665.000 2016 TPF 25.90581000-000-665.000 AIRPORT OPERATING 1,042.73582000-000-665.000 ELK RAPIDS HYDRO UTILITY SYSTEM 1,105.67588000-000-665.000 ANTRIM COUNTY TRANSPORTATION 890.82716000-000-665.000 MEADOWBROOK ANGELL ENDOWMENT TRUST 781.75717000-000-665.000 MEADOWBROOK WISE MEMORIAL TRUST 506.79718000-000-665.000 MEADOWBROOK FERSTLE FUND 337.72721000-000-665.000 LIBRARY 135.46780000-000-665.000 MEADOWBROOK FUNDED DEPRECIATION 265.48781000-000-665.000 MEADOWBROOK RESTRICTED FUNDS 14.24

TOTAL REVENUES - ALL FUNDS 97,448.84

ATTACHMENT B-2

1

Net Balance* in Land Sale Proceeds Accounts:

Auction yr 06 2003 Tax Year 64,245.21$ Auction yr 07 2004 Tax Year 67,301.44$ Auction yr 08 2005 Tax Year 2,369.49$ Auction yr 09 2006 Tax Year -$ Auction yr 10 2007 Tax Year -$ Auction yr 11 2008 Tax Year 1.00$ Auction yr 12 2009 Tax Year -$ Auction yr 13 2010 Tax Year -$ Auction yr 14 2011 Tax Year -$ Auction yr 15 2012 Tax Year -$ Auction yr 16 2013 Tax Year 173,342.45$

Untransfered Subtotal Proceeds: 307,259.59$

Contingent Liabilities:

Auction yr 16 2013 Tax Year (10,000.00)$ -$ -$

Subtotal Liabilities: (10,000.00)$

Balance from previous reports:

(329,000)$

Subtotal from previous reports: (329,000)$

Available for transfer to General Fund from previous reports: (31,740.41)$

This report is prepared by Sherry A Comben, Antrim County Treasurerto be presented to the Antrim County Board of Commissioners February 22, 2017

* Net Balance is defined as the amount remaining in the account after all claims in subsections MCL 211.78(m) are satisfied.

BALANCE FROM PREVIOUSANNUAL REPORTS OF BALANCE IN LAND SALE PROCEEDS ACCOUNTS

In accordance with MCL 211.78m (8) (h), this written report is presented to the Board of Commissioners no later than June 30, the second calendar year after foreclosure.

General reserve against potential claims, currently unknown:

50% of SEV value of properties as a whole sold 13 tax

Attachment C

1A

(a)(b)

(c)(d)(e)(f)

Auction 2006 Auction 2007 Auction 2008 Auction 2009 Auction 2010 Auction 2011 Auction 2012 Auction 2013 Auction 20142003 2004 2005 2006 2007 2008 2009 2010 2011

105,063.13$ 114,745.00$ 60,240.00$ 94,002.97$ 67,195.14$ 125,341.57$ 211,705.39$ 180,635.62$ 188,796.59$

7,767.32$ 4,273.43$ 1,975.01$ -$ -$ -$ -$ -$ -$

(a) (35,024.26)$ (50,011.56)$ (55,489.06)$ (95,620.73)$ (61,852.44)$ (117,139.98)$ (203,498.69)$ (174,835.76)$ (181,383.18)$ (b) (100.00)$ (100.00)$ (100.00)$ (175.00)$ (100.00)$ -$ -$ -$ -$ (c) -$ -$ -$ -$ -$ -$ -$ -$ -$ (d) -$ -$ -$ -$ -$ -$ -$ -$ -$ (e) -$ -$ -$ -$ -$ -$ -$ -$ -$ (f)(i) (11,742.61)$ -$ (2,926.46)$ -$ -$ (842.88)$ (382.59)$ -$ -$ (f)(iii) (1,718.37)$ (1,605.43)$ (1,330.00)$ (3,448.08)$ (6,805.50)$ (7,357.71)$ (8,161.35)$ (11,935.85)$ (7,524.46)$

-$ -$ -$ -$ -$ -$ -$ -$ -$

64,245.21$ 67,301.44$ 2,369.49$ 1.00$ (5,240.84)$ (1,562.80)$ (337.24)$ (6,135.99)$ (111.05)$

Transfer out

Gross Proceeds

Less costs:

Net Proceeds:

Interest

(i) Proceeds from subsequent years can be used to reimburse shortfalls from current year.

Tax YearAuction Yr

(ii ) Pay any costs for the defense of title actions.(iii ) Pay any other administrative costs of forfeiture, foreclosure and/or property sales and/or management. Recording fees.

LAND SALE PROCEEDS ACCOUNTS: NET PROCEEDS CALCULATIONS

If the foreclosing governmental unit is not this state, any of the following:

Categories of claims against Land Sale Proceeds and Contingent Liabilities are specified in MCL 211.78m (8). Simplified, those categories are:

Pay all costs of advertising and running the auction.Pay all costs of the forfeiture and/or foreclosure proceedings for the year, such as, costs of mailing, publication, personal service, and outside contractors, etc.

Pay all taxes, interest and fees to Delinquent Tax Revolving fund.

Reimburse any shortfalls from previous years.Reimburse any maintenance costs including clean up, demolition, and/or environmental remediation.

Attachment C-1

2A

(a)(b)

(c)(d)(e)(f)

Auction 2015 Auction 20162012 2013

242,084.75$ 389,520.31$ 2,164,711.40$

-$ 189.00$ 97,699.97$

(219,051.95)$ (191,245.31)$ (1,613,709.46)$ -$ -$ (2,206.48)$ -$ (746.32)$ (746.32)$ -$ -$ -$ -$ -$ -$ -$ -$ (216,016.21)$

(32,064.63)$ (24,375.23)$ (109,837.88)$

-$ -$ (35,055.18)$

173,342.45$ 307,259.59$ (9,031.83)$ (22,419.75)$

284,839.84$

(i) Proceeds from subsequent years can be used to reimburse shortfalls from current year.(ii ) Pay any costs for the defense of title actions.(iii ) Pay any other administrative costs of forfeiture, foreclosure and/or property sales and/or management. Recording fees.

LAND SALE PROCEEDS ACCOUNTS: NET PROCEEDS CALCULATIONS

Reimburse any shortfalls from previous years.Reimburse any maintenance costs including clean up, demolition, and/or environmental remediation.If the foreclosing governmental unit is not this state, any of the following:

Categories of claims against Land Sale Proceeds and Contingent Liabilities are specified in MCL 211.78m (8). Simplified, those categories are:Pay all taxes, interest and fees to Delinquent Tax Revolving fund.Pay all costs of advertising and running the auction.Pay all costs of the forfeiture and/or foreclosure proceedings for the year, such as, costs of mailing, publication, personal service, and outside contractors, etc.

Attachment C-2

Edgar Boettcher, III County Clerk

Documents

Transcript of Edgar Boettcher, III County Clerk