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Departmert o[ GlurtionRcdotr IV.A

SCHOOLS DMSION OF QUEOI.I PROVINCE

Apnl 6, 2021

DIVISION I$EMORAI{DUXD No. i{f , s.2021

INTERIM GUIDELINES ON THE PREPARATION, SUB ISSIOT{, AND CHECKING OFSCHOOL FORIUS FOR THE SCHOOL YEAR 2O2O-202'

OIC - Asthtrni Schools Diylaion Supe ntetldant8CID and SGOD ChioftPubllc Schools Dbttict SupGrvirorBPrlvato aM Public Sccondary School HssdsAll Others Concorncd

To:

1

DEPEoQUEZOiI-Ili-SDS.o/r,0@003

ELIAS A. ALICAYA JR. Ed}rlAssistanl schoots Dvlsion suo€rint€n/:f,t

Officer - tn - Charge V

Offce of the Sdrools Divlsion Superinl,Bndsflt

All public end privale schools in this Division are advissd to follow and implsmgnl the lntorimGuidelinas on thc Prrporatior, SubmEtlon, and Checking of School Forma tor thoSchool Ycar 2020-2021 as instructed in tha hsrelo atlached DepEd Memorandum.

Wd€sl dissemination of and slrict compliance lo this M6morandum is eameslly dssired.

6iffi-I]EPED OLEIOIi

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"Cre,tlng Potslb |ties, Insplrine Innowtioni"Address:5itio tori, 8r8y. Talipan, Pagbllao, QuezonTrunkllne{: (042) 784 0356, \O44 7A4-a154, lc4?l784-03s1, (042) 784-0321€mail Address: queron@deped.gov.phwcbdta: www.depedqueaon,com.ph

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Dearmert of €lutation

e6 l,tAR 20aDepEd MEMoRANDUMr,ro. $l { s. 202 L

IIfTERII OUII}ELIMA OT THD PBIFAAAflOT, SUBI!aB!OT, AIID Cf,ICXIIIO OT!cH@L toRrg rloR tnE acE(x)L YEAR ?{J.jxJ.?{fil

To: Und ersecretsriesAssistant SecretariesBureau and Service DirectorsRcgional DireclorsSchools Division superintendentsPublic and Privale Elementaty end Secondary school HeadsAll Others Concerned

l. Consistent with rhe Basic Educelion Iratning Cootinuity Plan {BE-LCP) agstipulated in DepEd Order (DO) No. O12, s. 2020, the Department of Pducation (Dep&llissueB tie tltatt[ Orddaltlca on thc PrcFrrtlo!, 8ubut..bn' ud Ct cHla ofsctool Fora. br ti. Sotool Ylrr 2oix}2(lill. This issuence ainend6 certainprovisions of DO Nos. 04, s. 20l4 and 58, s. 20l7 to .enect the requiremenB ofdiatancelearning modalities in school forms, as well as to enstrre the collection of aecesrary datafor evidenc-e-baaed decision-making for School Year (SYl 2O2O-2021.

2. tn this reSard, the following amendmeots aie adopted in the submission andcheclqn8 of s.hool forms (s€e Annex I for the comPlete form6):

.l Pr.F atlo. rrd 8ubEL.to. of &hool trot!!.

l) Echool fotd 1 lAFf! School RcSLttyAdditionat data €lements for laming Modality shEll b€ added in lhaexisting sFl. The lesrning modaliq sba-u be updated {rhenever thclcafner shifts from one leaming modality to another. At the 6nd of eachquartcr, thc updated modality shall bc gencatcd thnrugh thc l,eafncrIaformation System (LlS) es olJicial quartedy enrollment count permodalit-v. The age to bc recorded in the form is the learner's ate byOctober 3l, 2020.

lll School Pota 2 (AFiU D.Iy AttGadr.lccGiven the tcttlporatla euspcnBion of face_to-face les-rning and E'itll theimplementation of dillerent learning Eodalitie6, teach€rs/advisers maychoosa an applicable lrarner Attendance Conversion Tool ll,ACTl(atrachsd her€lr'ith as Arnex 2l that can be cons,dered in checking thelearner's altefldance. Tbe chosen norm of att€ndance checking shouldb€ explaioed to pareots/learners for awareness and transparency.

The SF2 that are alrcady prePered by teachers for the lirst two quatterashould be adopted {rithout any further modfication. Hence, the adoPtionof the LACT is only applicable and should ont-Y be used lor the thitd andfourth quarters of SY 2O2O-2O21.

Siflils-rly, in the adoption of any IACI for the third and fourth quartetsof SY 2O2O-2O21, teachers alt hiShly cncouraged to e,<ercisc du€consideration and to reach out to lear_ders. A leamer can only trconsidered a drop-out or no longer particiPating in lea-rning activilies

D.pEd coi.pt { Mdar.o Avmu.. pan, crrv ltlro Fa*r.rr*r*ur"'"z,"r*r',4u, I *.o o*76lE61762o9 I M.d.pcd .@.ph

INLPA) iI hc/ shc and his/her parent voluntarity withdraw from schoolingor if he/ she incurE absences of morc than 2oolo of the prescribed oumberof cless or laboratory pcriods during th. school yeat or saruestq aa p€rDO No. E, s. 2015. This is equivalent to seven weeks ot non_att€ndarE€in his/her online classes snd/or non-submission of modules/activitysheets without any communication/contact eflorts being made by thelcerncr or ps-rent,/guardisn witb the teacher.

Note that contacl/communicai.ion elForts may vary depanding on thedistance leaming modality ard may include but ate not Iimited toelectronic/digital communicatioD, using of desiSnatcd drop/pick upkiosk /middleman for printed modules, phone calls, text messaginS,hendheld CB redio, letter correspondence or attrndiagclass€s/meetin8s, and/or physical interactions betweenparent/gualdian and adviser within tie parameters of the existingloca!/netioDal healtlr safcty protocols of IATF for CO\4D-19.

Reporting cut-oll date for enrolllnealt count is as of October 9, 2020.

flll ScLool ForD 3 lSE l Boolt Ltrr.d .nd R.tsr.cdIf ihe school is rcleasing books and other learnint materials to leamera,SF3 may be used. l'l.iB form can also be utiliz€d to record the disttibutionand ret'ieva.l of l,carnin8 Modulea. In using SIl3 for the rccording andmonitoring ol modules, the title of the book shall bc rcplaccd u.it]r anappropriat .efercnce codc o. cith th. title of the module being issued ordistributed.

ty) &Locl hrr rt (8Dal lortLlt R.Don ol Lrrnct lor.!!.!t ardAttrnd...!c.Thie form is the consolidated rcport of School Form 2. The adjustEentsare as follows:

lnstcad of a monthly submission to the District/Division Of6ce,School Form 4 shall orrly b. submitted guartcrly.

Replac€ the Column for Dropout i'ith No Longer Participating inL.arninS Activities (NLPAI. NLPA i6 a status of learners whos€parent,/Euafdian or even the learner has failed to coE&unicat€or ha6 not made any eflorts to contacl the €lass adviser for atleast s€ven cons€cutive we€ks. This otatus is aleo appropdate forlearnerB who hev€ erpreBsed desire to stop ps.rticipation in anytearning activity. lf thc leamer ia ogreasing de8ire lo continu€participetiog in leernint actjvities aftcr s,even consecutivc wcekaof non-participation, the school head may assess the situationand decide for the b€st interest of the leamer.

lcl Additional data fields for Mortality/ Death

vl Ecbool lora I (AFAI B..tc f,..ttl .!d trrlrltLo FlollGParents or guardians may adminiater the actuel rneesuring ofq,eight sndheight (Body Mass Indexl and submit a reading rcsult to thc classadviser. For parents or guardians who have limited tesourc,cs or abilityro make the actual mcasurencnt, thay rEay 6rek the a66istance of abarargay heslth worket and/or other health professionals. The rcadingresult may be reported to the class adviscr for encoding in LIS.

UpdatinS of SFB throu8h the LIS facility ia highty encouragcd forelementary gradc levels but not mandatory except for the leetner-recipient of any program promoting health and nutrition. JlrS ard SHSare not requircd tD accomplish SF8 and update BM1 in LIS.

(4

(b)

v{ SGDoof lor! I (t ltl P!o3t!.. Rlportlnsttlctron and Suidelines related to asscsament end computation ofgradcs are available in Do No. 31, s. 2020. Ttle folloiping Elay also b.coosidered in the preparation of SFg:

(el tndicate at the bottom pert of each colur)n the leerning mode.lltybcin8 adopted in esch quarter. Pleaae refer to thc Sampleilluitration in Anner l.

(b) Thc cheractcr traits and corc values portions of SFg alt notrequired to be accorrplished,

rlll &bool Doi6 lO (aflol F.in nGlt R.cord.SFIO Bhall be prcpared at lhe €nd of the scbool yesi. The Dcpartmcittshall aleo isue fuftlleI instructionr in ac.ompliahing thc .aid forE.Neeefihcless. for Grades 5 and 6 who atc atill usinS For6 137,inatructions for SFg character Eaita and clre values thall be applild.

bl Cl.oHlt ol SaL.ol fotDtTo minimize physicel contect betwcen individuak 6nd thearby to rcducr thcposeibiuty of COVID- 19 transraisEion, tic proce3s of checking of forms shallbc simplilied.

The division level checking of dchool forEt8, rflhich ia bcing conducted by theDivieion Chccking Committce (DCCI as stipulatcd in scctioa v ParagrapheA1, 82, end C2 ol DepEd Order I I s. 2018, is hercby suspended.

TtE annual chceking of school forme shall onl5r ba donc at thc achool levelby the Sctrool ch€cking committee. The school lcvcl chccking may beconductcd tluoruh onlinc ald/or on-!it€, provided that heal0t and selctyprotocob aie being observ€d. The Gsult of the checking of forEs i[itiatcdby the school Chccking Committce is decmed frnal and cen b uscd by theschool to c{rDplete its submicsion in LlS.

3. The Department shall issue furtlrer instiuctioni in accsaplishinS school Form 5(SFsl Rcport on Promotion and Lwel ofkoliciency, ard School Form 6 (SF6) Su mtizcdReport on Proaotion and Lcvel of Proficiency at the cnd o[ t}re school Jres.r-

4. Thc adjustrBeark made, which will be poatcd in and can be acc€ssed through theL.arner tnlormation Sjlstcm (LIsl, shall bc incorporatcd in the ochool form! for SY 2020-2g2l in all public and private schools as well aE Btate and local colleges and univeBitic8ofiering bqsic cducation. Thc ragionEt/schools diviEion or[cas atld cvatl lchoolg atrhi8hly dkcouraacd to introduc€ locdiz€d forns that ooly duplicatc data in th.!Gnationally i$ued fdme .

5, This Memorandum ehall only be appticable lor SY 2o2O-2O21, unless otherwi8.cxtcndcd.

6, FoI more information, please contact the PLlt !a B.rtlo.-O&. oI tioIrhrctor, Department of Education C.ntral Ortce, DepEd Coapterq Meralco Avcnuc,Pasig City, through Gmail: ps.od@depcd.Eov.ph or at tclcphonc nufr,br lo2l A6A7 -2744 ,

7. k 'rediate

diE6emination of and strict compliance with this Metaorandum isdirected.

4/*rfu--LEOXOR IAGT#a Bru()rE3

Encls-:As stated

Referencea:DepEd Order (Noe. 4, s. 2014 and 58, s. 2017)

To b€ indicated in the EeIpglugllglgIunder the following subjects:

AMENDMEI.ITATTENDANCEBASIC EDUCATIONDATAFORMSLEARNERSPOLICYREPORTSSCHOOLSSENIOR HIGH SCHOOLTEACHERS

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