DEMO#1: Getting Started with Project Management Components of Project Management Project...

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DEMO#1: Getting Started with Project Management

Components of Project Management

Project Management and the Business


1. What Is a Project?

• It is work , process, or set of activities have to be achieved with in a

scheduled time frame.

• A project is set to be unique even if it gives the same in results

(outputs or deliverables) in comparison with other projects having

the same nature.

• A project is terminated in case it achieves its goal(s) or in case of

failure to meet requirements and/or goals.

• A project is a temporary endeavor undertaken to create a product,

service, or result. Temporal describes the project’s engagement phases and its longevity ( short or long duration).

• The outcome of the project may be tangible (products) or

intangible (services).


1. What Is a Project? (Cont.’)

Vary by:

Size

Number of team members

Outcomes

Duration

Stakeholders


2. Project Management

It is the art of controlling and guiding (management) activities

with-in a time frame (project).

“Application of knowledge, skills, tools, and techniques to project activities to

meet the project requirements.”


3. Portfolios, Programs, and Projects

A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition, Project Management Institute, Inc., 2013, p. 5


4. Organizational Project Management (OPM )

A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition, Project Management Institute, Inc., 2013, p. 8


4.1 Portfolio Management

Collection of projects, programs, sub-portfolios, and operations

Centralized management of one or more portfolios

Solidifies and controls interdependencies between projects and programs

Align the organizational strategy components to achieve objectives.


4.2 Program Management


5. Project Management Office (PMO)

Management structure that standardizes projects-related governance processes.

Types of PMOs include:

Supportive PMOs (Low Role): Provide templates, methodologies, consultations, and

guidance.

Controlling PMOs (Moderate Role): Adopting project’s frameworks using specific tools and

methodologies to achieve compliance.

Directive PMOs (High Role): Controlling the project’s directly.


5. Project Management Office (PMO) (Cont.’)

• A PMO may have the authority to act as an integral stakeholder and a key

decision maker throughout the life of each project, to make recommendations,

or to terminate projects or take other actions, as required, to remain aligned

with the business objectives.

• In addition, the PMO may be involved in the selection, management, and

deployment of shared or dedicated project resources.

• A primary function of a PMO is to support project managers in a variety of

ways which may include, but are not limited to:

1. Managing shared resources across all projects administered by the PMO;

2. Identifying and developing project management methodology, best practices, and

standards;

3. Coaching, mentoring, training, and oversight;

4. Monitoring compliance with project management standards, policies, procedures,

and templates by means of project audits;

5. Developing and managing project policies, procedures, templates, and other shared

documentation (organizational process assets); and

6. Coordinating communication across projects.


6. Role of the Project Manager


7. Responsibilities of the Project Manager

Knowledge

Performance

Personal


8. Interpersonal Skills of a Project Manager

Leadership

Team building

Motivation

Communication

Influencing

Decision making

Political and cultural awareness

Negotiation

Trust building

Conflict management

Coaching


9. Project Management and Business Value

Entire value of a business

The total sum of all tangible and intangible elements


10. Project Management and Operations Management

Business function that is responsible for overseeing, directing, and controlling

business operations

Support day-to-day business in support of strategic and tactical goals

Departments can include:

Manufacturing

Accounting

Payroll

Human resources

Sales

Marketing

Quality assurance


11. Project Management, Organizational Strategy and Governance

• Organizational governance criteria can impose constraints on

projects—particularly if the project delivers a service which will be

subject to strict organizational governance.

Strategic direction

Performance parameters

Expectations

Goals

Purpose

Guidance

Direction

Procedures


The PMBOK Guide


Ethics and Professional Conduct of the PMI

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