Ir. Prem Kumar

President

The Association of Consulting Engineers Malaysia

Site Inspections

“More Effective, Less Burdensome”

PAM Professional Practice Forum 8.0

10 December 2015, Plenary Theatre, KLCC

Introduction

Construction has a major impact on public

safety

Construction are becoming more complex

Construction defects can be very

expensive to repair

`A well functioning building

control regulatory system is an

important component of modern

society.’

Typical development process

4

Submission

of Plans Issuance of

Approvals Site/Final

Inspections

Certificate

of

Completion

and

Compliance

• Multiple

agencies (IWK,

TNB, DOSH,

MCMC,

SYABAS,

BOMBA, Local

authorities,

JKR, JPS)

1 2 3 4

Final Inspections

For a typical development, final inspections and

letters of clearance are required from various

agencies as follows:

Government Utility providers

Local authority TNB

Bomba IWK

DOSH Water Authority eg. SYABAS

JKR MCMC/Telcos

JPS

Local authorities (PBT)

Final inspection and Letter of Clearance

required (where applicable) for :

Roads and drainage

Street lighting

Landscape

The inspections are normally carried out by

the Engineering section in the local

authorities.

Bomba

SUBMIT FORMS C1, C2 &

C3 FOR FIRE DOORS AND

EQUIPMENT

SUBMIT BORANG A FOR

SPRINKLER SYSTEM

SUBMIT BORANG B FOR

OTHER ACTIVE FIRE

SYSTEMS

SUBMIT SURAT

PERAKUAN BY

ARCHITECT

SUBMIT SURAT

PERAKUAN BY M&E

ENGINEER

BUILDING

INSPECTION BY

BOMBA

SURAT SOKONGAN BY

BOMBA

FORM G8 BY ARCHITECT

FORM G9 BY M&E

ENGINEER

ISSUANCE OF CCC BY

ARCHITECT

Bomba

Application for Inspection

• Forms C1, C2 and C3 to be signed and

attached with Bomba certificates for specified

items;

• Certification of sprinkler systems (Borang A) by

Mechanical Engineer;

• Certification of fixed active fire fighting and

alarm systems (Borang B) by Mechanical

Engineer;

• Copy of receipt (H13) for portable fire

extinguishers;

Bomba (contd)

The Certificate of Completion and Compliance

(CCC) forms are to be supported by Forms G8 and

G9

• Form G8: Certification by architect for passive fire

systems;

• Form G9 : Certification by engineer for active fire

systems;

DOSH

SUBMIT APPLICATION

FORM FOR JKKP

INSPECTION

LIFT AND MACHINERAY

INSPECTION BY JKKP

ISSUE PMA NO. BY

JKKP

FORM G11 BY M&E

ENGINEER ISSUANCE OF CCC BY

ARCHITECT

JKR and JPS

Final inspection and Letter of Clearance

required from JKR for roads where it

affects and/or impacts on JKR roads

Clearance required from JPS to ensure

that the site complies with MASMA

requirements.

TNB

TNB support for CCC will only be given after :

Sub-station building handover process completed

and equipment installed.

TNB underground cable installation completed.

TNB feeder pillar installation completed.

TNB meter panel installation and cable

termination completed.

Inspection with TNB only during the process

to handover the sub-station building to TNB.

TNB (contd)

TNB Inspection comprises the below steps:

Inspection for Cas Sambungan Pengguna (CSP) estimation. Road condition to be at least first layer crusher run.

Inspection for sub-station building handover. Road condition to be at least second layer crusher run and properly compacted. TNB will comment on installation of light fitting, socket outlet, earthing bar, painting, signage, logo, door, compound finishes, gate size etc.

Inspection for house meter compartment. TNB will comment on meter panel board, meter standing height from FFL, space in compartment, door size, louver and glass panel size.

IWK

INSPECTION PROCEDURES FOR SEWERAGE WORKS (IWK)

NO. FORM USED DESCRIPTION ACTION BY

REMARKS CTT CST IWK DEV

1 PDC 6 Notification of Commencement of

Sewerage Works/Septic Tank Works - - Consultant to Notify

2 PDC 6-1 Notification for Connection to Public

Sewer -

- - Consultant to Notify

3 PDC 7 Notice of Intermediate Inspection of

Sewerage Works - - - Consultant to Notify

4 - Technical Comments - IWK to Issue

5 PDC 8 Notice of Final Inspection - Consultant to Notify

6 - Confirmation of Completion of Work - - - IWK to Issue

7 PDC 9 Declaration by Competent Person Who

Supervised the Septic Tank Works - - Consultant to Declare

8 - Handover Sign-Off Form - IWK to Issue

CTT - Contractor IWK - Indah Water Konsortium

CST - Consultant DEV - Developer

SYABAS

INSPECTION PROCEDURES FOR WATER SUPPLY WORKS (SYABAS) sheet 1/2

NO. FORM USED DESCRIPTION ACTION BY

REMARKS CTT CST SYA DEV

1 EPS 1 Application Notification by Consultant for SYABAS to

Check Product/Material - - - Consultant to Notify

2 EPS 2 Notication of Product/Material Inspection - - - - To Omit & Replace by EPS1

3 EPS 3 Pipe Material Inspection Report - - Consultant to Submit

4 EPS 3A Water Fitting/Pipe Sample for Testing - - - - To Omit & Replace by EPS 4

5 EPS 4 Water Fttings Inspection Report (Expect for Pipes) - Consultant to Submit

6 EPS 5 Format for Site Progress Report by Consultant - - - Consultant to Submit

7 EPS 6 Quality Monitoring by District Report - - - - To Omit & Replace by EPS 5

8 EPS 7 Application Notification by Consultant for SYABAS to Carry

Out Pipeline/Reservoir Testing - - - Consultant to Notify

9 EPS 7A Notification of Pipe/Reservoir Testing - - - - To Omit & Replace by EPS 7

10 EPS 8 Hydrostatic Pressure and Leakage Test Report for External

Pipeline - Consultant to Submit

11 EPS 8A Hydrostatic Pressure Test Report on Main Pipe Complete

with Ferrule and Communication Pipe - Consultant to Submit

12 EPS 9 Watertightness Test Report for Reservoir - Consultant to Submit

13 EPS 10 Application Notification by Consultant for SYABAS to Carry

Out Final Inspection of External System - - Consultant to Notify

14 EPS 10A Notification of Final Joint Inspection - - - - To Omit & Replace by EPS 10

CTT - Contractor SYA - SYABAS

CST - Consultant DEV - Developer

SYABAS (contd)

INSPECTION PROCEDURES FOR WATER SUPPLY WORKS (SYABAS) sheet 2/2

NO. FORM USED DESCRIPTION ACTION BY

REMARKS CTT CST SYA DEV

15 EPS 11 Final Joint Inspection Report (External Pipeline) - SYABAS to Submit

16 EPS 12 Final Joint Inspection Report (Reservoir/ Pumphouse) - SYABAS to Submit

17 EPS 13 Letter Requesting Bank Guarantee for Defect Liability Period

(External Water Supply System) - - - SYABAS to Notify

18 EPS 14 Application by Consultant for SYABAS to Take Over External

Water Supply System - -

Consultant to Apply

19 EPS 15 Application Notification of Tapping Connection - - Contractor to Notify

20 EPS 15A Notification of Tapping Connection - - - - To Omit & Replace by EPS 15

21 EPS 16 Application Notification for Sterilizing/Flusing/Water Quality - - Contractor to Notify

22 EPS 16A Notification for Sterilizing/Flusing/Water Quality - - - - To Omit & Replace by EPS 16

23 EPS 17 Sterilizing/Flushing/Water Quality Pipeline Report - Consultant to Submit

24 EPS 18 Sterilizing/Water Quality Reservoir Report - Consultant to Submit

25 EPS 19A Confirmation for Handing Over by Consultant - - - - To Omit & Replace by EPS 14

26 EPS 19B Notification of Handling Over of Permanent Water Supply

System - - - SYABAS to Notify

27 EPS 19C Letter for Take Over System - - - SYABAS to issue

28 EPS 19D Distribution of Permanent Water Supply System Handing Over

Documents - - - SYABAS to Distribute

29 EPS 20 Application for Water Meters - - - Contractor to Apply

30 EPS20A Approval of Issuance of Water Meters - - - SYABAS to Approve

31 EPS21 End of Defect Liability Period for Reticulation System/ Incoming

Main/Pumping System/Reservoir - - - SYABAS to Issue

CTT - Contractor SYA - SYABAS

CST - Consultant DEV - Developer

TELCOS

Telcos approval normally involves 2 inspections: internal and external.

Internal Inspection involves design inside premise/house unit to first external manhole. Usually design compliance and internal fiber cable are tested to meet guidelines set by MCMC.

Testing done randomly with Telco inspector by selecting few houses or installation. Full test report to be submitted by sub-contractor to Telco.

TELCOS (contd)

External Inspection involved mandrel test for

underground ducting from manhole to manhole.

Also done randomly and full test report to be

submitted to Telcos.

Supporting letter then can be requested next

day by writing officially to Telco.

Issues

Inspections are carried out by individual agencies and needs to be dealt with individually. Time taken can sometimes be very long. Not business-friendly.

Inspection standards and procedures are not consistent. Some are random and yet others systematic but untargeted.

Documentation of inspections are generally poor.

Major Trends

Risk based inspections

Centralising/coordinating agency for inspections

Training and Regulating inspectors

Privatising inspections

Risk Based Inspections

A safe well functioning approach that does not impose overly burdensome requirements on less complex buildings.

UK started in 2007 to include a risk based component in their inspections. In 2009, a risk assessment tool was developed.

In addition to risk based inspections, many economies are also adopting performance based building codes.

Central Agency for Inspections

Creation of a central agency for inspections or a coordinating body to help streamline inspection services

This needs to be done together with regulation and training of inspectors.

Training and Regulating Inspectors

Assure public on quality of inspections; consistent, standardised and transparent

NZ in 2004 introduced state accreditation of their building control authorities.

The new amendments to the REA allows for registration of inspector of works and may be used for this purpose.

Privatising Inspections

This approach has been adopted in many economies to address bottlenecks in local building authorities.

UK started in 1984 to include approved inspectors engaged by National Housing Building Council but in 2007 this was open to private sector.

Victoria in 1994 introduced a competitive system building permit system which allows private inspectors to compete with public sector inspectors.

THANK YOU

Best Practices – Building Codes

Develop performance based building

codes

Introduce risk management instruments

into building codes including country

relevant classification of buildings

Update building codes every 5 years

Best Practices – Process & Transparency

Website for all requirements including

guidelines and checklists

Automate processes and develop

electronic tools

Impose transparency on inspection

schedules and results

Create a dispute resolution mechanism

for compliance issues

Best Practices – Fees

Ensure that fees collected once and by

one entity only

Fee levels shall be based on cost

recovery

Publicise fee schedules

Allow options for fee payment

Best Practices – Others

Extend liability to permitting agencies

Monitor reforms through KPIs