It is expected that a Quorum of the Personnel Committee, Administration Committee, and Common Council will be attending this meeting: (although it is not expected that any official action of any of those bodies will be taken)

"Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations."

CITY OF MENASHA

Board of Public Works First Floor Conference Rooms

100 Main Street Monday, June 21, 2021

6:30 PM or immediately following the Common Council Meeting

AGENDA

A. CALL TO ORDER

B. ROLL CALL

C. MINUTES TO APPROVE 1. Special Board of Public Works and Board of Public Works, 6/7/21

D. DISCUSSION / ACTION ITEMS

1. Quarterly Stormwater Flyer 2. Recommend to Award – Contract Unit No. 2021-04; Asphaltic Concrete Pavement

Crack Sealing - Various City Streets; Fahrner Asphalt Sealers 3. Midway Road Pedestrian Crossing

E. ADJOURNMENT

CITY OF MENASHA SPECIAL BOARD OF PUBLIC WORKS

TEL-WEB CONFERENCE AND IN-PERSON JUNE 7, 2021

MINUTES

A. CALL TO ORDER Meeting called to order by Chairman Langdon at 6:04 p.m.

B. ROLL CALL PRESENT: Ald. Tom Grade, Ted Grade, Ropella, Nichols, Taylor, Sevenich, Langdon, Schmidt ALSO PRESENT: PC Styka, DFC Krueger, CDD Schroeder, CE Jungwirth, DDE Gordon, FD Sassman, PRD Sackett, CA/HRD Captain, Mayor Merkes, Clerk Krautkramer

C. MINUTES TO APPROVE

1. Board of Public Works, 5/17/21 Moved by Ald. Taylor seconded by Ald. Ted Grade to approve the minutes. Motion carried voice vote.

D. DISCUSSION / ACTION ITEMS

1. Recommend to Award – Contract Unit No. 2021-10; Street Construction and Rehabilitation – Various Streets; Northeast Asphalt, Inc.; $1,308,722.05

Moved by Ald. Taylor seconded by Ald. Ropella to recommend to Common Council to award the Street Construction and Rehabilitation – Various Streets; Contract Unit No. 2021-10 to Northeast Asphalt, Inc.; $1,308,722.05. Motion carried on roll call 8-0. General discussion ensued on project timing.

E. ADJOURNMENT

Moved by Ald. Taylor seconded by Ald. Ted Grade to adjourn at 6:08 p.m. Motion carried on voice vote. Haley Krautkramer City Clerk

CITY OF MENASHA BOARD OF PUBLIC WORKS

TEL-WEB CONFERENCE AND IN-PERSON JUNE 7, 2021

MINUTES

A. CALL TO ORDER Meeting called to order by Chairman Langdon at 8:01 p.m.

B. ROLL CALL PRESENT: Ald. Tom Grade, Ted Grade, Ropella, Nichols, Taylor, Sevenich, Langdon, Schmidt ALSO PRESENT: PC Styka, DFC Krueger, CDD Schroeder, CE Jungwirth, DDE Gordon, FD Sassman, PRD Sackett, CA/HRD Captain, Mayor Merkes, Clerk Krautkramer

C. MINUTES TO APPROVE

1. Board of Public Works, 5/17/21 Minutes were approved during the Special Board of Public Works meeting on June 7, 2021 at 6:04 p.m.

D. DISCUSSION / ACTION ITEMS

1. Street Use Application – Community Fest Parade of Lights; Saturday, July 3, 2021; 9:00pm – 10:15pm (City of Menasha and City of Neenah)

Moved by Ald. Taylor seconded by Ald. Schmidt to recommend to Common Council approval of the Street Use Application – Community Fest Parade of Lights; Saturday, July 3, 2021; 9:00pm – 10:15pm (City of Menasha and City of Neenah). Motion carried on roll call 8-0. General discussion ensued on the parade starting point, collaborative efforts between municipalities, CommunityFest Committee decisions and meeting, and Menasha CommunityFest Committee representative.

2. Street Use Application – Twisted Pistons Scholarship Cruise-In; Thursday, August 19,

2021; 2:00pm – 10:00pm (Twisted Pistons, Inc.) Moved by Ald. Taylor seconded by Ald. Tom Grade to recommend to Common Council for approval of the Street Use Application – Twisted Pistons Scholarship Cruise-In; Thursday, August 19, 2021; 2:00pm – 10:00pm (Twisted Pistons, Inc.). Motion carried on roll call 8-0.

E. ADJOURNMENT

Moved by Ald. Taylor seconded by Ald. Ted Grade to adjourn at 8:12 p.m. Motion carried on voice vote.

Haley Krautkramer City Clerk

THE PERFECT LAWN You can create a beautiful outdoor

space and protect our waters. A gorgeous home landscape doesn’t need to come at the price of clean lakes

and streams. We can have both. But to make it happen, we all need to think

a little differently. Read these tips. Post this sheet in your garage near the

lawnmower and garden tools. This will help us change one habit at a time,

so we have good fishing, swimming, paddling and waterskiing when the

work is done.

MOWING

Mow often, when the grass is 3.5 inches or shorter. Set your mower blade at

2.5 inches and let cuttings fall. Cuttings keep the soil moist and restore nutrients

over time. Any mower works, but a mulching

mower shreds grass finely, so you don’t have to

be as careful about grass height.

Make an effort not to blow cuttings onto pavement.

If you do, sweep them up, then lay them around the

roots of shrubs or vegetable plants where they help

retain moisture.

If grass gets long and you decide to collect

clippings, put them in a pile with other yard waste

and let them decompose. Turn the pile now and

then, and in 3-6 months you’ll have rich organic matter that will make almost

anything in your yard grow better.

FERTILIZING & WEED CONTROL

Chemicals and weed killers are not needed for a healthy lawn, and they’re one

of the main reasons we have green algae in our lakes and streams.

Think before you buy. Get a soil test so you know if your lawn needs more

nutrients. Mulch to keep the lawn healthy, so it can outcompete weeds for light,

nutrients and water. If you must fertilize, do it in the fall. Sweep up fertilizer

that falls in the street and dispose of it properly—water and fertilizer that go

into the street go directly to the river or lake.

WATERING

When watering is needed, use a sprinkler that shoots low to the ground. Sprinkle

soil, not the street. Shape soil so water will sink in, rather than run off. When

you mow, mulch cuttings to retain moisture.

Realize What touches the ground enters the water

A healthy, mulched lawn outcompetes weeds for light, nutrients, and water. In areas where it’s hot, consider prairie grasses or wild flowers instead of turf grass.

Renewourwaters.org Northeast Wisconsin Stormwater Consortium

P.O. Box 1861 Appleton, WI 54912 | 920.915.5767

Stormwater is rain or

snowmelt and water from

things people do, like

overwatering the lawn or

letting fertilizer fall into

the street drain. We can

choose products carefully

and shape our lawns and

pavement so water sinks

in. When we do, runoff is

reduced, pollutants filter

out and streams and

groundwater are

protected.

Untreated runoff is the

biggest threat to our

nation’s water quality,

according to the U.S.

Environmental Protection

Agency. Let’s make the

small, important changes

that will reduce that threat

and improve water quality

and our lives!

City of Menasha ● Department of Public Works

140 Main Street ● Menasha, Wisconsin 54952-3151 ● Phone (920) 967-3600 ● Fax (920) 967-5273 www.cityofmenasha-wi.gov

Memorandum Date: June 16, 2021 To: Board of Public Works From: Corey Gordon – Deputy Director of Engineering Re: Recommendation to Award – Contract Unit No. 2021-04 Crack Seal – Various Locations BACKGROUND The City of Menasha publicly opened bids on June 16, 2021, for Contract Unit No. 2021-04; Crack Seal – Various Locations. Two bids were received. RECOMMENDATION After reviewing the bids for accuracy, we recommend that Contract Unit No. 2021-04 be awarded to Fahrner Asphalt Sealers, LLC for a total amount of $75,000.69. An Itemized Bid Tabulation is attached showing $1.73 per pound at 43,353 lbs.

Item Description

Base Bid Unit Price Total Lbs. Unit Price Total Lbs.

1 Crack Seal - Various Locations Per Lb $1.73 43,353 $2.03 36,946

Alternate Bid Unit Price Total Lbs. Unit Price Total Lbs.

1 Crack Seal - Various Locations Per Lb $1.73 43,353 $2.03 36,946

Fahrner Asphalt Sealers American Pavement Solutions

Itemized Bid Tabulation

City of Menasha Contract Unit No. 2021-04 Crack Seal • Various Locations

City of Menasha ● Department of Public Works

100 Main Street, Suite 200 ● Menasha, Wisconsin 54952-2933 ● Phone (920) 967-3610 ● Fax (920) 967-5272www.cityofmenasha-wi.gov

Memorandum To: Board of Public Works From: Laura Jungwirth, Director of Public Works Date: June 16, 2021 Re: Midway Road Pedestrian Crossing – Maplewood Middle School BACKGROUND Many complaints and concerns related to safety at the pedestrian crossing on Midway Road at Maplewood Middle School have been received by the Menasha Joint School District, prompting them to approach the City of Menasha to inquire as to how the situation could be improved. Midway Road is a county road, and at the location of the middle school, the road is split between Fox Crossing and the City of Menasha. Due to the uniqueness of the area, we initiated and have continued correspondence between staff at Fox Crossing, Menasha, Winnebago County Highway Department, the school district, and our Winnebago County Supervisor. After discussing options as a group, we proceeded to obtain cost estimates from traffic control businesses for a variety of pedestrian crossing improvements. It was determined by all involved that the best and safest option for the crossing would be a High-Intensity Activated Crosswalk (HAWK) Signal System, in which the signal can be push-button activated and ultimately produces a stop in vehicular traffic. Additionally, the current location of the crossing sends pedestrians into oncoming traffic that would be traveling north on Stead Drive. To ensure that vehicles yield from all directions, we have also proposed shifting the crossing approximately 50-feet east of the existing location. The total estimated cost for this project is $36,000 and would funded by a four-way cost share between the City of Menasha, Village of Fox Crossing, the Menasha Joint School District and Winnebago County. A Memorandum of Understanding (MOU) has been drafted and approved by all participating parties. Historically, Winnebago County has not provided funding for pedestrian crossing improvements in the past, so the group as a collaborative presented the proposed plan at the Winnebago County Highway Committee on June 14, 2021. It was approved unanimously by the committee for Winnebago County to participate in the proposed four-way cost share, emphasizing the importance of pedestrian safety in all communities. City staff has analyzed the existing balances in the 2021 Operations Budget for Street Signs/Markings, and would be able to fund our portion of the project through this fund. RECOMMENDATION Staff recommends proceeding with installation of the HAWK Signal System on Midway Road at Maplewood Middle School upon all parties signing the Memorandum of Understanding, and will fund one-quarter of the estimated $36,000 project.

“Reaching Every Student Every Day”

Office of Superintendent

100 Main Street, P.O. Box 360 Menasha, WI 54952

vanderheydenc@mjsd.k12.wi.us

Ph: (920) 967-1401 Fax: (920-751-5038

www.mjsd.k12.wi.us

June 7, 2021 Members of the Winnebago County Board, Our Menasha Joint School District Maplewood Middle School students have had a difficult crossing situation for a long time. The crossing of Midway/County AP in front of the school continues to be unsafe and threatening to our students’ health and well being. Although there is a crossing guard present at the beginning and end of the school day, there is not one at 5:30 or later when students are going home from after school activities. There are several issues contributing to the unsafe nature of this crossing, most noticeably the inattention of drivers as they go past on this 35 mph road driving at 45 mph or above. This happens even when the current school zone warning lights are activated by the crossing guard. Village officers have substituted for the crossing guard and have shared with me that even they felt unsafe crossing students because of poor driver behavior. I recommend two potential solutions to the issues our students face at this crossing. First, I would suggest a more visible; walker activated crossing system as we see in several locations in the Fox Valley. The crossing mechanisms at Lawrence University and the mills on Tayco Street near Neenah are two examples. This would help to force traffic to come to a complete stop while people are crossing. Second, I would suggest we lower the speed limit on the stretch of Midway Road between Oneida and Appleton Road to 25 mph. There are three schools (Maplewood, EPIC, and UW-Fox), St. Joseph Food pantry, a nursing home, a bowling alley and several private driveways along this segment. I understand that a third possible element; a road diet plan, is being considered for this piece of the road, but the timeframe for this is still out a couple years. The Village of Fox Crossing, the City of Menasha, the Menasha Joint School District, and representatives from Winnebago County have discussed these options and would appreciate your consideration of being a part of the solution. Thank you. Sincerely,

Chris L. VanderHeyden Chris L. VanderHeyden Superintendent of Schools

Midway Road Pedestrian Crossing at Maplewood Middle School

Photos taken June 3, 2021 at afternoon school closing

Looking south at the existing pedestrian crossing located at Stead Drive and Midway Road.

Looking south at the existing pedestrian crossing located at Stead Drive and Midway Road.

Looking east at the existing pedestrian crossing located at Stead Drive and Midway Road.

Looking southeast at the existing pedestrian crossing located at Stead Drive and Midway Road.

Units Unit Cost Total CostCut Curb opening 2 500.00$ 1,000.00$ Close Up Curb Opening 1 450.00$ 450.00$ Concrete Base 2 150.00$ 300.00$ Sidewalk/Detector Plates 2 550.00$ 1,100.00$ Pavement Marking 1 2,150.00$ 2,150.00$ AC meter socket/pipe/wire 2 250.00$ 500.00$ HAWK System Complete Overhead Assembly 2 13,500.00$ 27,000.00$

32,500.00$ Installation/Traffic Control (10%) 3,250.00$

35,750.00$

Midway Road Pedestrian Crossing HAWK System Cost Estimate

Item Description Quantity UM Price Extension

137825 Controller Cabinet Assembly TS2 Raw 1 EA 14,390.00 $14,390.00

Includes SDLC Cable, USB Cable. Software CD

Operating Manual and 1 year warranty

Apply WISDOT labels to the back of each sighn

373-77771 In House Cabinet Work & turn on assist 1 EA 1,600.00 $1,600.00

159-00021 Pole,Aluminum 20Ft WISDOT Type 2 Flagpole ** .375 WALL **

2 EA 1,175.00 $2,350.00

137669 Hardware Kit for Type 2 20ft Alum Pole (Flagpoles) includes: 1- 6 5/8" Pole Cap, 4-Nut Covers

2 BG

201-00017 Base,Transformer TB2-17 10-12"BC Door bolt must be SS hex head 1/4" x3/4"-20(TPI)

2 EA 275.00 $550.00

159-00014 Washer, T-Base, 2 3/4" OD, 1/2" Thick, 1" ID P/N AS-95257

8 EA

159-00015 Washer, T-Base, 2 1/2" OD, 3/8" Thick, 1" ID, P/N A-76027

8 EA

136006 Bolt, w/connecting hardware, 1"x4" galv bolt, 1 nut, 1 lockwasher, 2 flatwashers, 2 struct washers

8 EA 10.00 $80.00

145475 ARM SIGNAL ALUMINUM 25 FT TROMBONE ASTM A320 HARDWARE

2 EA 1,225.00 $2,450.00

103022 ARM SIGNAL ALUMINUM 25 FT TROMBONE 2 Each

146112 Hardware kit for Flagpoles trombone arms ASTM A320

2 Each

140326 Signal SIG 1 Sec 12" w/ Red Ball LED Signal Yellow Poly Cutaway Visors

8 EA 150.00 $1,200.00

137375 Signal SIG 1 Sec 12" w/ Yellow Ball LED Yellow Poly Cutaway Visors

4 EA 155.00 $620.00

146412 Backplate w/ hardware kit,flat,Hawk signal mount Use w/ Cast arms, .156" ABS- Auto. SG

4 EA 150.00 $600.00

$26,250.00$0.00$26,250.00

TotalTaxFreightMerchandise

$0.00

Shipment withinAcceptance By

ByDate

All prices are listed in US Dollars (USD)For terms and conditions, please visit: https://www.tapconet.com/terms-conditions

Public Works Facilities- 100 Main Street Suite 200INVOICES.MUNICIPALOP@CI.MENASHA.WI.US

USA

455 Baldwin St

Page

Date

Number

SALES QUOTE

Q21007471

MENASHA, WI 54952

City Of Menasha

Menasha, WI 54952

Adam AlixCity Of Menasha

5/4/20211

Customer Copy

Sell To Cust.C232

Ship To Cust.

HAWK CROSSWALK SYSTEM

6/25/2021 Laurel Stringfellow BEST RATEPREPAY/ADDNet 30 DAYS

Customer PO # Expires Slsp Terms Freight Ship Via

Item Description Quantity UM Price Extension

138049 Astro-Brac Tenon Mount Assy for Hawk Signal Black 17" CTC Cast Uppers

2 EA 345.00 $690.00

136901 Astro-Brac Galaxy Assembly for Hawk Siganl 17" CTC Cast Uppers 96" Stainles Steel Cable

2 EA 325.00 $650.00

144770 Signal SIG Pedestrian 1 Sec 16" w/Combo/Cntdwn LED Yellow Poly Egg Crate and Tunnel Visor

2 EA 265.00 $530.00

122-FR1JPYWI Bracket,Tapco, Poly, Yellow, 2 FR1JPYWI 2 EA 85.00 $170.00

2574-00002 Bracket, Signal, Yellow Poly, SOP-2 4 Each

217-00004 Nipple Pipe 1.5"X2" Steel, Zinc Plated 4 Each

1168-00005 Locknut #659 Iron Hex Galv 1.5" 4 Each

290-SE0499 Pinnacle Yellow Poly 4 Each

290-SE0354 Washer 1.80"x2.75"x.062" Neoprene 2 Each

2505-00065 Pushbutton,Bull Dog, Yellow,No LED 2 EA 185.00 $370.00

2505-00090 Universal Bull Dog Pole Mount (Yellow) BDPM3-Y

2 EA

373-06614 R10-3ELWI,9"x15",HIP,Start Crossing..Don't Start.. Don't Cross...To Cross w/Left Arrow,Push Button

1 EA

373-06615 R10-3ERWI,9"x15"HIP,Start Crossing...Don't Start.. Don't Cross...To Cross...w/Right Arrow,Push Button

1 EA

035-00008 Flared Leg Bracket, No Bolt, no Washer D02299 4 EA

035-00010 Bolt, 5/16-18"x3/4" HEX S/S G5 vmi 4 EA

$26,250.00$0.00$26,250.00

TotalTaxFreightMerchandise

$0.00

Shipment withinAcceptance By

ByDate

All prices are listed in US Dollars (USD)For terms and conditions, please visit: https://www.tapconet.com/terms-conditions

Public Works Facilities- 100 Main Street Suite 200INVOICES.MUNICIPALOP@CI.MENASHA.WI.US

USA

455 Baldwin St

Page

Date

Number

SALES QUOTE

Q21007471

MENASHA, WI 54952

City Of Menasha

Menasha, WI 54952

Adam AlixCity Of Menasha

5/4/20212

Customer Copy

Sell To Cust.C232

Ship To Cust.

HAWK CROSSWALK SYSTEM

6/25/2021 Laurel Stringfellow BEST RATEPREPAY/ADDNet 30 DAYS

Customer PO # Expires Slsp Terms Freight Ship Via

Office of the Assistant Chancellor for Access Campuses

Chris VanderHeyden, Superintendent

Menasha Joint School District

100 Main Street

Menasha WI 54952 June 7, 2021

Dear Chris,

This letter is to offer support to the school district’s proposal by the University of Wisconsin Oshkosh Fox cities to reduce the speed limit along Midway Road in Menasha from 35 mph to 25 mph. We recognize the fact that the safety of children from Maplewood Middle School is of paramount importance as they arrive and leave the premises.

Likewise, UWO Fox Cities students utilize Valley Transit’s route that brings them to the south side of Midway Road, and they too attempt to cross four lanes of traffic where 35 mph is the posted limit. We would also offer support for additional safeguards to those who need to cross Midway Road especially visible enhancements of an improved crosswalk.

Your proposal also has the support of UWO Chief of Police, Kurt Leibold.

Sincerely,

Martin D. Rudd, Ph.D. FRSC CChem ACS Fellow

Assistant Chancellor for Access Campuses University of Wisconsin Oshkosh 1478 Midway Road, Menasha Email: ruddm@uwosh.edu

Memorandum of Understanding Midway Road Pedestrian Crossing at Maplewood Middle School

This Memorandum of Understanding (“MOU”), is made and entered into as of June 21, 2021.

BETWEEN: City of Menasha

AND: Village of Fox Crossing

AND: Winnebago County

AND: Menasha Joint School District

1. PURPOSE AND SCOPE

The purpose of this MOU is to clearly identify the roles and responsibilities of each party as they relate to the relocation and upgrade of the Midway Road Pedestrian Crossing at Maplewood Middle School. In particular, this MOU is intended to outline the initiating party and cost share for the project, which is estimated at $36,000. The existing pedestrian crossing located at Midway Road and Stead Drive will be relocated approximately 50-feet east of the existing location, and a HAWK Signal System installed. The scope of the project will include curb removals and installation, sidewalk removals and installation, detectible warning fields, pavement painting, and all materials and labor required for HAWK Signal installation.

2. CITY OF MENASHA RESPONSIBILITIES UNDER THIS MOU

The City of Menasha shall undertake the layout, materials purchase and installation of the proposed pedestrian crossing. All project-related items will be well-documented and provided to each party upon request for reimbursement.

3. MENASHA JOINT SCHOOL DISTRICT, WINNEBAGO COUNTY AND VILLAGE OF FOX CROSSING RESPONSIBILITIES UNDER THIS MOU

The above parties shall undertake reimbursement to the City of Menasha for the materials and services rendered as a part of the pedestrian crossing installation within 30 days of receipt of invoice. Additional labor offered by any party will be considered and factored into the final project amount.

The Menasha Joint School District will bear any and all ongoing utility fees and future maintenance responsibilities associated with the proposed HAWK Signal System.

4. UNDERSTANDING

It is mutually understood and agreed by and between the parties that the total cost of the project will be shared equally in a four way split, and the project will be initiated upon signature of all parties.

Dated this _______ of _______________, 2021. Dated this _______ of_______________, 2021.

City of Menasha Village of Fox Crossing

By: ___________________________________ By: ___________________________________

Don Merkes, Mayor Jeff Sturgell, Village Manager

Dated this _______ of _______________, 2021. Dated this _______ of_______________, 2021.

Winnebago County Highway Department Menasha Joint School District

By: ___________________________________ By: ___________________________________

Robert Doemel, Interim Highway Commissioner Chris VanderHeyden, Superintendent of Schools