champaign county forest preserve district

CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT REGULAR MEETING OF THE BOARD OF COMMISSIONERS Thursday, October 15, 2020, at 6:00 pm Lake of the Woods Pavilion Lake of the Woods Forest Preserve, Mahomet, IL

To ensure the safety of visitors, board members, and staff, social distancing and face coverings are required during all in-person board meetings. Thank you.

The public is invited to attend. The Champaign County Forest Preserve District strives to ensure that its facilities, programs, and activities are accessible to individuals with disabilities. If you are an individual with a disability and require assistance to observe or participate in this meeting, please contact Headquarters in advance at (217) 586-3360.

AGENDA I. CALL TO ORDER

A. Roll Call B. Remote Attendance

II. PUBLIC COMMENT - Meeting attendees are encouraged to participate during the Public Comment portion ofthe agenda. If you would like to address the board, please sign in ahead of time on the sheet near the meeting roomentrance. You will be recognized in the same order that you have signed in. For further details on how to participatein the Public Comment section of the meeting, please refer to CCFPD Resolution number R-2013-04.

III. EMPLOYEE SERVICE RECOGNITIONIV. AGENDA MODIFICATIONSV. APPROVAL OF CONSENT AGENDA (Items A through B)

A. Minutes of Regular Meeting on September 17, 2020 B. Monthly Staff Report

VI. COMMISSIONERS’ REPORTA. Forest Preserve Friends Foundation ReportB. Citizens Advisory Committee ReportC. Commissioner Comments

VII. EXECUTIVE DIRECTOR REPORTSA. Referendum UpdatesB. Announcements

VIII. PRESENTATION – Golf Course UpdateIX. OLD BUSINESSX. NEW BUSINESS

A. Disbursements for Approval [Roll Call] B. September Treasurer’s Report C. Ordinance 2020-02 Tentative Tax Levy [Roll Call] D. Resolution 2020-11, Personnel Policy 2-11: On-Call Duty [Roll Call] E. Resolution 2020-12, Personnel Policy 6-5: Alcohol and Drug Use [Roll Call] F. Resolution 2020-13, Camping Fees for 2021 [Roll Call] G. Resolution 2020-14, Golf Fees for 2021 [Roll Call] H. John Deere Z997R Mower Purchase for Homer Lake [Roll Call] I. 2021 Compensation Plan J. Naming Proposal – Rankin Collections Care Center K. IAPD Conference Credentials

XI. EXECUTIVE SESSIONXII. ADJOURNMENT

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ANNUAL CALENDAR

CCFPD Board of Commissioners

JANUARY Board Vision/Goal Setting Retreat, if requested

FEBRUARY - AT CHAMPAIGN OR URBANA LOCATION TBD Strategic Plan Update, if needed Release of Executive Session Minutes Destruction of Verbatim Recordings of Executive Session Minutes

MARCH Annual Report

APRIL MAY Champaign County Board CCFPD Commissioner re-appointment notice filed

JUNE - ANNUAL JOINT MEETING OF BOC, CAC AND FOUNDATION, HOMER LAKE Prevailing Wage Ordinance (no longer necessary, per new IL legislation)

JULY - AT MIDDLE FORK ACTIVITY CENTER New Commissioner First Meeting and Oath Update Photographs of Commissioners Selection of Board Officers Appointment to Board Committees Revenue, Expense and Fund Balance Projections Current Fiscal Year Projects Update Audit Presentation and Approval

AUGUST Annual Financial Signatories Resolution NRPA Travel

SEPTEMBER Budget Update Release of Executive Session Minutes Destruction of Verbatim Recordings of Executive Session Minutes Executive Session – Minutes Review

OCTOBER Adopt the Annual Tentative Tax Levy Ordinance IPRA Conference Credentials Employee Compensation Recommendation(s) Discussion of Following Year Meeting Schedule

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NOVEMBER Resolution of Following Year Board of Commissioner’s Meeting Schedule Public Hearing on Annual Tentative Tax Levy Adopt the Annual Final Tax Levy Ordinance Adopt Tentative Appropriation Ordinance Draft Working Budget IAPD/IPRA Conference Travel Decision Approve User Fee Adjustments

DECEMBER Public Hearing on the Tentative Budget and Appropriations Ordinance Adopt the Final Appropriations Ordinance Adopt Working Budget Appointment of CAC Members for Following Year Approval of Annual Action Plan Update to Strategic Plan Following Year’s Meeting Schedule Distributed

ADDITIONAL Resolution to Sell District Items (once or twice a year as needed) Capital Equipment Purchases (as needed/budgeted) Capital Project Contracts and/or Vendor Purchases (as needed/budgeted on projects over $10,000) Bond Ordinance and Public Hearing (every other year in January or February) Traffic Counter and/or KRT User Survey Results, as available

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Upcoming Events Note: Due to the restrictions put in place in Illinois to protect residents from the spread of the COVID-19 virus, meeting locations may differ from what is proposed here. Please check the ccfpd.org website for up-to-date location changes, which will be posted 48 hours ahead of the listed meeting date and time. Annual IAPD Legal Symposium - Thursday, November 5, 2020, Zoom Webinar Board of Commissioners Meeting - Thursday, November 19, 2020 at the Museum of the Grand Prairie Classroom, Lake of the Woods Forest Preserve, 900 N. Lombard, Mahomet, Illinois, at 6:00 P.M. Study Session of the Board of Commissioners – Thursday, December 3, 2020 at the Museum of the Grand Prairie Classroom, Lake of the Woods Forest Preserve, 900 N. Lombard, Mahomet, 6:00 P.M. Board of Commissioners Meeting - Thursday, December 17, 2020 at the Museum of the Grand Prairie Classroom, Lake of the Woods Forest Preserve, 900 N. Lombard, Mahomet, Illinois, at 6:00 P.M.

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Journal of Proceedings REGULAR MEETING – BOARD OF COMMISSIONERS CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT

Rotary Hill Shelter, Lake of the Woods Forest Preserve, Mahomet, Illinois Thursday, September 17, 2020

The Champaign County Forest Preserve District Board of Commissioners met at a Regular Meeting on Thursday, September 17, 2020. Commissioner Kerins called the Regular Meeting to order at 7:00 p.m. Commissioner Hays called the roll. The following Commissioners were present: Goodman, Hays, Herakovich, and Kerins. Commissioner Livesay was absent with notice. REMOTE ATTENDANCE – None PUBLIC COMMENT - None AGENDA MODIFICATIONS – None APPROVAL OF CONSENT AGENDA A. Minutes of Regular Meeting on August 20, 2020 B. Monthly Staff Reports Commissioner Hays made a motion to approve the consent agenda. Commissioner Goodman seconded. Commissioner Herakovich moved to amend the minutes to add under Discussion Items: 2020 Budget Update, “Commissioner Herakovich volunteered to work with Commissioner Goodman and Finance Director John Baker to develop a program budget”. Commissioner Goodman seconded with noted change. A voice vote was taken. Motion carried. PRESENTATION A. 2019 District Audit – Hope Wheeler, CliftonLarsonAllen LLP Ms. Wheeler gave a visual presentation review of the District audit, and also shared the final audit document with Commissioners. Commissioner Kerins asked Ms. Wheeler if there was anything the Board needed to address. Ms. Wheeler noted that adding an Assistant Finance Director position should help the District finance department meet its deadlines and stay on top of its workload in the future. Commissioners thanked Ms. Wheeler for attending the meeting and for CLA’s work on the District and Foundation audit. Baker also thanked Ms. Wheeler for her and her team’s help with the District audit. COMMISSIONERS REPORT A. Forest Preserve Friends Foundation Executive Director Wuellner noted that Ms. Wheeler had reviewed the Foundation’s annual audit with board members at their September meeting. The meeting also included a lengthy discussion on the referendum. Wuellner noted that longtime Foundation member Robert Espeseth would soon be retiring from the foundation, so the group is planning to honor his service by purchasing a bench for placement in one of the preserves.

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B. Citizens Advisory Committee Commissioner Hays noted the next meeting will be held October 7th, but currently the group is continuing to be very active in the efforts for the Forest Preserve referendum. C. Commissioner Comments Commissioners cited the following items from staff reports and observations:

• the People’s Choice Awards • the increase in astro-tourism at Middle Fork’s International Dark Sky Park • the increase in play at the golf course • the popularity of the botanical garden pond’s koi fish • the 19th Amendment exhibit at the museum • partnering with UPD and CCAS on the educational kits • the sustainability committee’s work on its long term goals • volunteer work with Farm Credit Services staff • the great condition and usage of the Middle Fork Campground • the salary compression information • the application for the Americorp Volunteer Program for 2021, and • research into Project Labor Agreements.

In response to clarification about the status of the Glover RR Crossing east of St. Joseph, Wuellner confirmed that Union Pacific had acknowledged the District’s underlying rights to the crossing but UP engineers were still prohibiting construction of an at-grade crossing. IDNR trail experts believe that UP’s concession to jurisdiction is a major step toward eventual completion of the crossing. Commissioner Hays noted the Village of Mahomet canoe access is almost completed and will soon be ready to open. EXECUTIVE DIRECTOR REPORT A. Draft Five-Year Capital Improvement Plan Wuellner noted thanks to the Planning and Development department staff, Mike Daab and Bridgette Moen, and Finance Director, John Baker, for their work on the information that was supplied to the Board in the monthly packet. Commissioner Herakovich noted her desire to investigate metal roofing for future replacements. B. Sustainability Committee Report Commissioners commended the work being done by the Committee and noted the great information included in the report. Committee member, Stacey Clementz, was in attendance and reported one of the committee members, a seasonal staff with Natural Resources, has been a huge help over the summer providing information contained within the report. Commissioners

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asked about solar initiatives. Daab noted possible leasing options will be reviewed for consideration. C. Referendum Updates Wuellner stated she had just returned from a meeting with the Farm Bureau, and that she and other staff have been attending many similar meetings throughout the county to provide information on the District’s proposed referendum. D. Announcements It was noted the District will be submitting a boat access development grant for a canoe and kayak launch at Lake of the Woods along the Sangamon River. The launch would be constructed in the vicinity of Izaak Walton Cabin. NEW BUSINESS A. Disbursements for Approval Commissioner Goodman moved to approve the payment of $229,231.50 in disbursements dated August 21, 2020 through September 17, 2020. Commissioner Herakovich seconded. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. B. Treasures Report - August Commissioner Goodman moved the Board approve the August 2020 Treasurers report. Commissioner Hays seconded. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. C. Resolution 2020-10 Authorizing Submission of an ITEP Application Commissioner Herakovich moved the Board approve Resolution 2020-10, authorizing the application for an Illinois Transportation Enhancement Program (ITEP) grant, administered through the Illinois Department of Transportations (IDOT), for the next phase of Kickapoo Rail Trail construction. Commissioner Goodman seconded. Commissioners confirmed the termini for proposed trail grant, which would be west of Ogden to the Vermilion County line. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. D. Heron View Invasive Species Removal Commissioner Herakovich moved the Board approve the hiring of Cardno JFNew, a professional ecological restoration contractor, to remove understory non-native, invasive woody species in the 23-acre upland oak-hickory section of Heron View Forest Preserve for Sixteen thousand and 00/100 Dollars ($16,000). Commissioner Hays seconded. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried.

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E. Golf Course Irrigation system Repair Commissioner Goodman moved the Board approve the proposal for Golf Course Irrigation Controller Replacement from Commercial Irrigation & Turf, located in East Peoria, IL for Twenty-Nine Thousand Five Hundred Dollars ($29,500). Commissioner Hays seconded. Commissioners questioned the sparse bid turnout. Staff noted it was probably due to timing of the bid for that type of work. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. F. Point Pleasant Water Control Structure Installation Commissioner Herakovich moved the Board approve the proposal for the Point Pleasant Water Control Installation project from Dig It of Champaign, Inc., located in Champaign, IL for Forty-Six thousand Two Hundred Dollars ($46,200.00). Commissioner Goodman seconded. Executive Director Wuellner noted that the work will be covered by grants and donations. Commissioners commended staff for the breakdown included in the proposal. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. G. Farm Fund Transfer Commissioner Goodman moved the Board approve the transfer of $44,741 for reimbursement of 2019 Natural Resources projects from the Construction Farm Fund to the Capital Projects Fund. Commissioner Hays seconded. A roll call vote was taken. The following Commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried. EXECUTIVE SESSION – None MEETING ADJOURNMENT Commissioner Herakovich made a motion to adjourn the Regular Meeting at 8:01 pm. Hays seconded. A roll call vote was taken. The following commissioners voted “yes”: Goodman, Hays, Herakovich, and Kerins. Motion carried.

____________________________ Scott Hays, Secretary

Board of Commissioners Champaign County Forest Preserve District

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October 5, 2020 MEMORANDUM To: Board of Commissioners From: Lisa Sprinkle, Marketing Coordinator Re: October Staff Report Executive Director (Mary Ellen Wuellner) • The last month has been spent preparing educational mailings, conducting presentations, and

responding to inquiries about the upcoming referendum. I cannot say this enough, but thank you to all the board members, staff, and the many dedicated volunteers who have been doing their part to get the message out.

• We averted potential disaster when the initial sample ballot came out with below-the-ballot information missing from the Forest Preserve referendum. You will recall that this language contains the information that is most easily understood and needed by voters - the impact on an individual taxpayer. Fortunately the error was caught early and fixed quickly, and thus only affected those 1,400 ballots cast in person on the first two days of voting at Brookens county offices. Mailed ballots were able to be revised before going to post.

• The Friends Foundation is working to expand its board size. According to its by-laws, the board can have up to eighteen members, and it currently stands at ten. At least two of those members have indicated an interest in stepping down. We are developing a more formal process for recruitment this time around. If you know of anyone who would make a good addition to the Foundation board, please ask them to get in touch with Will Timmons or me. The board has indicated a strong interest in expanding its diversity of backgrounds and perspectives.

Planning and Construction Department (Mike Daab and Mike Fry) • The OSLAD Peninsula shelter building permit has been submitted to the County. Once

received, work on the large and small open air shelters will begin. Furnishings have been delivered and will be installed soon.

• Demolition of the Museum's Large Artifacts Storage is complete. (see photo) Staff are reviewing submittals. Change Order #1 ($2124.56) has been approved to install an additional floor drain which will manage the Blacksmith Wing HVAC condensate.

• Mike Daab attended Ride Illinois' 2020 Illinois Bike Summit on Tuesday, September 15th. Themes of the Summit included infrastructure, education and inclusion.

• Dig It of Champaign has begun the initial excavation for the installation of a water control structure so that we can maintain the Point Pleasant wetland at Middle Fork River Forest Preserve.

• Mike Daab attended PDRMA's Certificates of Insurance - What You Need to Know on Wednesday, September 23rd.

• Mike Fry, Bridgette Moen, and Mike Daab have continued to meet with department heads and discuss projects to better plan for capital projects in 2021 and beyond.

• Progress continues on the Peninsula OSLAD project. The new boathouse is almost complete. It will be one hundred

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percent accessible and will provide a more flexible and safe environment for staff and patrons. Grills, tables, and benches have begun arriving, and will be in place soon.

• Farm Credit volunteers and the Golf Committee provided volunteers to work with the Construction Department as we painted the Pro Shop building. Six volunteers and three employees were able to apply two coats of paint to the building in less than a day.

• Mike Fry completed a brief course on canoe and kayak launch design. It focused on design aspects that make the areas more user friendly when dealing with difficult design locations.

Business and Finance (John Baker) • Met with the IT committee to finalize the 2021 IT budget request. The discussion included

possible changes because of the COVID impact, the need for dedicated IT staff support, and continuing connectivity challenges at remote sites. ClientFirst redrafted the 2021-2025 IT budget plan based on the conversation.

• Received an update from Champaign County on the District’s projected 2021 EAV which now exceeds $4.5 billion. Based on the EAV, the 2021 property tax extension will be in the neighborhood of $150,000. John reported this to the compensation committee along with $15,000 in 2021 reduced personnel costs over 2020 because of the 27 payrolls issued this year.

• Met with Chris Edmondson, and David Sebestik regarding 2021 golf fees and current golf financials.

• Visited Middle Fork River Forest Preserve to discuss 2021 budget and camping fees, camp store operations, and tour the preserve.

• Met with Commissioners Goodman and Herakovich and Mary Ellen on District budgeting, including evaluating program budgeting as a model and agreeing upon a goals and outcomes framework for future budgets.

• Met with Ryan Pnakovich and Tim Bartlett regarding the benefits of participation in the Illinois Parks Association Risk Services (IPARKS). Two years ago the Board asked staff to consider IPARKS as an alternative to our current PDRMA membership. Because our PDRMA contract does not renew until next April, we are now reviewing current IPARKS and PDRMA benefits in order to bring the Board a recommendation at the November meeting. Note: The PDRMA contract automatically renews unless the Board of Commissioners passes a resolution at least 180 days before the contract term ends.

• Discussed with PDRMA their appraisal of District facilities and preserves. PDRMA periodically assesses the cost replacement basis of its member facilities to estimate with some accuracy the claims potential. The District’s capital assets data is incomplete from inconsistent reporting in past years. PDRMA will make its appraisal available to the District which can then be used as a basis to correct and update our capital assets information. John discussed with Brett Davis the procedure for terminating PDRMA membership and will be meeting with him on PDRMA benefits in the next month.

• Prepared the District’s 2020 pay 2021 tentative tax levy ordinance based on current and future District operating needs and upon projected cash balances for affected District funds.

• Participated in thirty-one hours of GFOA training on Advanced Accounting and Budgeting Fundamentals. Blair and John both attended and started good discussions of potential improvements to both internal accounting and budgeting.

• Began entering the proposed budgets into MSI database, including reviewing for any duplicate requests and missing items. Provided guidance to departments on writing their narratives, particularly on the need for aligning department budgets with the District’s strategic plan.

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• With many recent new hires in headquarters, we updated and posted the Open Meetings Act compensation report on the District website, ordered purchasing cards and updated the purchasing card approval hierarchy.

• Wrote and updated procedures as needed for training Blair and the new purchasing assistant (when that role is filled). Blair is trying out and clarifying each procedure as needed for best implementation.

• Interviewed three applicants for the part time purchasing assistant position. An offer is pending as of this writing.

Human Resources (Dara Edgington) • With Mary Ellen’s assistance, HR polled the Forest Preserve District Round Table regarding

their plans for general wage increases in the coming fiscal year. Of the nine responses received, the majority (four) are not planning to increase/decrease their typical salary increase pool. Three of them are planning minor decreases (0.5%-1%) to their salary increase pool with the final two still deciding. A survey was also sent to the Downstate Safety Group via PDRMA, however we were not successful in getting responses.

• At the September compensation committee meeting we discussed the need for a District-wide organizational efficiency study to determine where we may be overstaffed, understaffed, and where we are staffed appropriately but would benefit from new equipment, processes, etc. The committee agrees that our next compensation study should be prioritized over any efficiency study we conduct, but plans have been put in motion to explore this idea for 2022.

• Benefits 101 sessions, launched last year as an in-person training, will take place again this year via Zoom due to staff interest. General preparations for 2021 open enrollment have also been keeping me busy as I hope to put out a “Benefits Booklet” for employees, something we currently do not have.

• Mary has been assisting the District’s eBay koi sale efforts by listing and compiling sale data. Who knew koi could be so much fun?

Marketing (Lisa Sprinkle) • The 2021 Calendar of Board Meetings will be on the November agenda. Please let Mary Ellen,

Lisa, and Mary know if any third Thursdays may present a conflict. • Lisa was on CiLiving to talk about prairies in Illinois and the upcoming Virtual Prairie Stories at

the Museum of the Grand Prairie. • We developed sandwich boards for the Museum of the Grand Prairie and Homer Lake

Interpretive Center to promote upcoming virtual programs. • A 30-second radio ad was developed and voiced on Mix 94.5 to promote community

engagement. • We also developed a 15-second TV script for WCIA to promote community engagement. • Lisa worked with Five Foot Productions to develop a revised video to provide educational

information to the public about the referendum question on the ballot in November. • Lisa did an educational presentation with Mary Ellen for Chambanamoms and with Sarah

Livesay for the Interfaith Council. • New ads were developed for Smile Politely, Chambanamoms, Mahomet Daily, SJO Daily and

St. Joseph Record.

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• Mary Ellen and I attended Second Friday Coffee with Mahomet Chamber of Commerce members, seated outdoors at Yoyo’s in Mahomet.

• A poster was created for the Museum’s Fall Exhibit Speakers Series. • We sent out press releases for Museum and HLIC new hours, the fall exhibit Speakers Series,

and the fall Lincoln Speaker Series. • Lisa developed a program flyer for the Urbana Free Library. The flyer will also be distributed to

the Silverwood neighborhood in east Urbana through the Urbana Rotary’s work in the neighborhood.

• Social media monthly numbers continue to increase as individuals seek online outlets to learn about District offerings and share information.

FACEBOOK +/- INSTAGRAM +/- TWITTER +/-

CCFPD 4,762 +79 1,981 +75 531 +1 KRT 3,018 +45 80 +0 124 +2 MGP 3,886 +35 1103 +12 223 +4 HLIC 1,789 +50 GC 1,547 +8 273 +4 80 +0 FPFF 256 +4

Volunteer Coordinator (Sue Gallo) • Sue attended two webinars. The first was offered by the Illinois Association of Park Districts

titled “Returning to Play with Background Screenings” which identified shortcomings of different background screening methods, and clarified that CCFPD background screens might only be necessary for volunteers who will work repeatedly with the same children. The second was “State of the State of Volunteerism in Illinois - Civics and Service Learning" offered by Serve Illinois. This webinar focused on the benefits of service learning to both the students and the institutions receiving the service.

• Sue connected with the U of I Office of Volunteer Programs and now has another outlet to connect with U of I students.

• Farm Credit volunteers helped with two golf course service events - re-sodding greens and clubhouse painting. Kudos to Golf staff and Golf committee member Gordon Salm for making these events happen! Also, thanks to Natural Resources staff who will support Farm Credit volunteers in removing woody invasives this week.

• Data of zero time, zero involvement volunteers have been removed from the Volgistics database and stored on our server. The next stage of database tidying along with a few structural changes will begin. Once the database is reflective of our current volunteers, Sue hopes to enter long-time volunteer data from prior to 2017. This will allow for more structured awards for volunteer appreciation and more accurate and detailed reporting of volunteer engagement.

• Sue organized a Zoom volunteer appreciation event, which really prompted her thinking about parameters for appreciation awards and setting data goals for future appreciation events as reflected in the previous paragraph.

Grants and Development Specialist (Ryan Anderson) See attached report

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Natural Resources (Peter Goodspeed) • Because of the dry conditions in September, Staff

began clearing invasive brush and trees in two areas at Buffalo Trace - the NW corner next to Crowley Road and south of the “tree tunnel”. These areas amount to 4 acres and will be prepped and planted to native prairie in two years.

• On September 15th, NR Staff attended a webinar titled, “Growing through Change: Sourcing Climate-Resilient Seed in Ecological Restoration”. The webinar emphasized the need for biodiversity at the species and genetic levels to ensure ecological stability in an uncertain climate future.

• Staff continued to collect native seed this month and even collected at Loda and Prospect Cemeteries, two remnant sites that are managed by Grand Prairie Friends. Seed from these sites will be stockpiled and ultimately planted along the edges of the next phase of the Kickapoo Rail Trail.

• Emily and Peter attended a two-day class and passed the exam for our FAA Commercial Drone Licenses.

• On September 23rd, I hosted a Zoom volunteer training that covered woody plant identification and control for our new site stewards.

• On September 26th, the NR Department celebrated National Public Lands Day by hosting a volunteer seed collection event at Buffalo Trace. The event attracted more than 30 attendees and was a great success!

Lake of the Woods Golf Course (Chris Edmondson and Joie Torres) • September was another great month for the golf course when it comes to play and revenue. Our

income for the month was $114,385 and we had 5,244 players. Considering we had rain and minimal play the first 2 weekends, aerated the greens, and had cooler than normal temperatures to finish out the month, we were very happy with the end result. In comparison, we considered September of 2019 to be a good month, with income of $77,894 and a player count of 3,623 players.

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• September marked the end of Women’s and Men’s Association play for 2020. Given that we thought league play may not even occur this season with the pandemic, we were very happy we were allowed to provide the opportunity beginning in June. League play was held every Wednesday, with the women in the morning and the men in the late afternoon. We had 24 women and 94 men participate in league play this season.

• We held several events in September. With COVID restrictions put in place, we have needed to become creative with how events can be held. All of the organizations and participants were very helpful in pulling this off and we are very appreciative of their assistance end efforts to follow the guidelines we were given. With all events being tee-time based, it allowed us to have regular public play surrounding the events. With the larger shotgun outings (same time start, utilizing all 18 holes) in the past, we would essentially be shut down all day for these events. Below is the listing of events we hosted, along with the player count, revenue, and merchandise sales for each event.

Outing # of Players Revenue Merchandise

Piatt County FS 17 $680.00 $170.00 Mahomet Chamber of Commerce 74 $3,224.00 $592.00 Mahomet Rotary Club 53 $2,514.00 $424.00 Bulldog Gridiron Club 60 $2,630.00 $480.00 AMBUCS 80 $3,510.00 $660.00 Mahomet Lions Club 96 $3,723.98 $843.98 Apollo Girls Conference Tournament 48 $960.00 $0.00

• Several projects were completed around the Pro Shop and on the golf course in September. The

Front 9 bunker project was officially completed with the installation of the final pallets of sod around the bunkers. This was completed with help from the maintenance staff, Pro Shop staff, and numerous volunteers. We needed to replace the sod around the bunker on hole #6 (burned up) and lay the sod on the remaining holes (8 and 9) for completion. This has really improved the look and playability of these golf holes. We are looking forward to improving the back 9 bunkers in the coming year or two.

• Mike Fry and crew tore down and replaced the residence fence and entryway door by the circle drive on the north side of the facility. The old fence was in disrepair and beginning to collapse, which was an obvious safety hazard. They also painted the exterior of the lower level of the Pro Shop. We had volunteers assist with taping and trim painting, while the Construction crew sprayed the building. Short of re-siding or rebuilding the Pro Shop, this was the best thing we could do to improve the building’s appearance at this time.

• We have developed plans for another “Anniversary Pass” type membership for the coming year. We are anxious to get going with the sale and see what kind of response and retention we get from previous pass holders and those who had missed out on the prior sale! We are aiming for advertisements and sales beginning in mid to late October.

• The golf course superintendent will be applying fall fertilization to the greens, tees and fairways this month. Turf growth has slowed down tremendously with the cold spells in the evening.

• Our staff has done a great job staying late to complete its assignments while we were short on staff this past month. We are currently mowing tees and fairways once a week and greens every two days.

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Museum and Education Department (Barb Garvey and Pam Leiter) • Mark Hanson and Barb Garvey virtually attended the keynote address for the Southern Illinois

Conservation Workshop, “Traces on the Land: The Importance of Managing Cultural Resources on Private Property,” on September 21.

• Mark Hanson viewed a “Basics of Collections Photography” and an “Archival Processing” webinar from Connecting to Collections Care.

• Jennifer Grove completed her “Moving Museums Collections,” course provided by Museum Study.

• Taylor Studios conducted a half-day interpretive theme workshop to help in planning for a new nature center at Homer Lake. We are grateful that they waived the fee for this workshop! Most Museum and Education staff attended. See attached 4-page theme workshop document deliverable that outlines the central theme, subthemes, and storylines that came out of the creative exercises their staff led us through.

• After 14 years on the board/committees of the Environmental Education Association of Illinois, Stacey Clementz has handed off the reins to others. In that time, she served as president/immediate past president, treasurer, public relations chair, awards chair, 2009 Midwest Environmental Education Conference chair, committee chairs for various EEAI annual conferences, East Central Regional Director, and helped lead the organization in hiring its first executive director. Wow!

• Stacey Clementz attended the virtual Association for Nature Center Administrators conference. There were many great sessions including, “Nature and Learner-Centered Online Experiences,” “Virtual Environmental Education: What Do We Know About How To Do It Well,” and “Building Morale in the Workplace,”

• Pam Leiter attended a webinar for non-profits entitled “Financial Health in Difficult Times,” the Champaign Center Partnership roundtable for non-profits, and a webinar about the Leadership Illinois Fellows program.

• Mark Hanson and Jennifer Grove have removed all remaining artifacts from the old Large Artifact Storage building. Additionally several non-artifact items (tables, chairs, file drawers) were taken to Habitat for Humanity’s ReStore. Thanks to help from the Construction and LOW Operations departments for assistance in moving the cultivator to the basement of headquarters.

• Mark and Jennifer also moved all artifacts from the south wall of the Blacksmith Wing of the Museum of the Grand Prairie (MGP) to accommodate the installation of an HVAC system for that area (separate from LAS; the systems were once shared) and also the inevitable vibrations

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from destruction of LAS, particularly its slab. This has meant indefinite closure of the Blacksmith wing to the public.

• HVAC, plumbing, sprinkler system, security and electrical systems have been removed. Asbestos removal has been completed. The fence, LAS building, and the slab have all been demolished and removed. (photos above)

• The Homer Lake Interpretive Center (HLIC)’s van needed further repairs this month due to rodent damage deep inside the wire harness apparatus (third time in three months for repairs related to rodents). We submitted a Risk Management grant application in Sept to PDRMA to help fund a garage for the van next year.

• Stacey Clementz has been working with partners at Urbana Park District this month to assemble the environmental education kits, entitled Earth’s Features (pictured). These will go to 4th graders at Champaign Unit 4, King Elementary in Urbana and Prairieview Ogden North and South (approximately 1000 students). Kits have been translated to Spanish and French.

• The team raised $10,000 through organizations and individuals which will cover the first round of kits. $2200 of that was from the Education for the Underserved Fund in the Forest Preserves Friends Foundation. Ellen Kirsanoff, of UPD staff, has applied for the Community Foundation of East Central Illinois grant to cover round two of the kits which will go to 2nd graders.

• All materials have been ordered and most have come in (pictured). The team created 1000 mock rocks, and started assembling the bags.

• Stacey created a video for the Environmental Education Association of Illinois on Forest Ecology to be used in its virtual Project Learning Tree teacher workshops.

• The Storywalk featured this month was The Lorax, and it was very popular! (pictured) Jennifer Wick is brainstorming for more of these now that we know they are a hit!

• On September 12th, the museum premiered its first ever virtual edition of the popular annual event, Prairie Stories. Throughout the day, videos were published to MGP Facebook and YouTube pages featuring popular activities that occur each year at the event, including a virtual tour of a historic blacksmith shop, short concert from the folk group Banjulele, video of Sandy Osborne demonstrating rope-making, video of museum volunteer Sandy Finnerty demonstrating candle making and much more.

• On September 17th, the museum hosted another virtual concert in its “Soloists for Suffrage” series. The concert featured prominent local artist, Rebecca Rego, performing an intimate

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acoustic set from the special exhibit “How Long Must Women Wait? Woman Suffrage and Women’s Rights in Champaign County.”

• On September 24th, the museum hosted another event in its Special Exhibit Virtual Speaker Series. Live on the MGP Facebook and YouTube pages, Dr. Kyle Ciani, historian, activist, and professor of history at Illinois State University presented the program titled “"From the Lobby to the Street: Strategies Used by Voting Activists in the 20th Century."

• On October 4, the museum hosted its first in the 14th Annual Lincoln Lecture Series, virtually. Christina Hartlieb, Executive Director of the Harriet Beecher Stowe House in Cincinnati, Ohio, presented, “Harriet Beecher Stowe: the Road to Anti-Slavery Advocate.” We had viewers from Chicago, Toronto, and Missouri - a first!

• Emma Fleming, UI honors student majoring in archaeology, is work with Pat Cain to continue the museum’s digital interpretation project on the app known as Clio. Emma is creating digital entries for cultural and historic sites at Homer Lake Forest Preserve.

• Marina Montez-Ellis, our garden educator, celebrated Take a Child Outside Week with a scavenger hunt for signs of fall in the Botanical Garden. This was a virtual garden hunt with a video and activity sheet published on Facebook.

• Pat Cain reprised the videos of museum schoolmarms on Facebook as a way to celebrate the way that we use public lands for National Public Lands Day, September 26.

• Mark Hanson continues to monitor progress on several offsite projects that can be done by volunteers and paid interns during the pandemic. He has been successfully monitoring the progress of the East Frisian Oral History intern as well as the Busey transcription volunteers.

• Mark Hanson hosted a visit by the Jesse Dowell family this month. The Dowell property became Buffalo Trace, and the Dowell family donated Jesse’s World War I uniform and related artifacts to the museum. The family has remained engaged with the museum for many years.

• The Museum of the Grand Prairie participated in this year’s “Ask a Curator” day. Curator Mark Hanson spoke about the collections and answered questions from the public on a Facebook/YouTube live stream. Begun in 2010 as a twitter event, this year it moved to real time. Museums all over the world provided this opportunity for engagement.

• Pam Leiter appeared on the Whys Guys segment of the WCIA morning show, to talk about the wildlife of Homer Lake.

• On Sunday September 27, the News-Gazette published an Inside Out article about the museum entitled, “Museum of the Grand Prairie's Harvest Programs Producing Fruit.”

• The museum was featured in Looking for Lincoln’s Flat Lincoln’s Road Trip, a virtual adventure through Champaign County to visit Lincoln-related locations and other notable sites.

• The museum gift shop has been featuring women’s suffrage merchandise on the MGP Facebook page this month, discounting a new item each week.

• With the dry weather this month, the birds have gone crazy over the water feature! Even warblers like the redstart and yellow-rumped have been observed taking baths. And winter birds like the red-breasted nuthatch have already arrived.

• HLIC Facebook statistics, Sept 1-30: Average Daily Organic Reach: 791 (Sum: 23,725); Average Daily Page Engaged Users: 61 (Sum: 1,826)

• MGP Facebook statistics, September 1-30: Average Daily Organic Reach 1408 (Sum:42,245); Average Daily Page Engaged Users: 69 (Sum:2076)

Lake of the Woods (Doug Sanders)

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• Staff took the department’s trucks and trailers in for their six month safety inspections. This assessment involves checking various parts of the vehicles and trailers, such as brakes, lights, horns, mirrors, windshield wipers, and tire tread. The State has moved the trailer inspections to a one-year requirement so truck inspections will be all that is required in May 2021.

• Doug Sanders escorted consultant Tom Hatala of Duff & Phelps from Southfield, MI around LOW, RB, and SR Forest Preserves. Tom was hired by PDRMA to perform a grounds improvement assessment. This included evaluating such items as buildings, playgrounds, well pump houses, and property fences. The District’s previous assessment was over ten years old. The photo of the monarch butterfly was taken at the SRFP while assessing the accessible shade pergola that overlooks the prairie.

• Due to the abundant amount of koi fish in the renovated waterfall pond, staff held a two-day koi sale. This sale was promoted on eBay and the District’s social media. Everyone we talked to was happy to see us doing this and excited to receive their fish. Approximately 180 fish were sold for a total of $900.

• The garden staff are currently installing a “Spooky Trail” on the short nature trail bordering the east side of the botanical garden. A family-fun trail is sure to put a smile on your face when you see the painted pumpkin faces, smiling ghost, and wildlife skeletons.

• As colder temperatures arrive, staff are starting to make several seasonal transitions. Dependent on the temperatures, several facilities without heat will be closed down within the next 30 days. In addition, plants are being moved into the greenhouse and the grounds are being cleaned up and prepared for the winter season. Note, 5:00pm closing time will begin on November 1st when daylight savings time ends.

Middle Fork River (Matt Kuntz) • The campground continues to stay quite busy through the cooler weeks this fall. • Invasive treatment and removal has started slowly through the user areas and natural areas of the

preserve. Attention is currently focused on honeysuckle and autumn olive. • Dark sky visitors continue to stream into the park, especially with the cooler nights and low

humidity. • The Pt. Pleasant restoration project has begun. We have met several times with the contractor

and his staff to provide all the assistance they have needed. • I would like to thank Middle Fork's Environmental Educator Christy Wallace. She has been

able to help fill much needed operations shifts on the weekends throughout the summer due to the coronavirus limitations on her usual weekend programs. Thanks to Pam Leiter for allowing us to borrow her staff member to assist with our operations. It was a huge help!

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Homer Lake (Brian Taylor) • September turned out to be trail improvement month as Eagle Scout Eric Roth and several other

scouts took on the job of improving segments of the Oak Ridge trail system by installing nearly 20 tons of aggregate in some of the wettest areas. These improvements will be greatly appreciated by our trail users next spring when these areas are nearly impassable for weeks at a time. (see picture) We have been extremely fortunate to have so many trail improvements done by the St Joe scout troop over the last 20 years. This is the eighth Eagle Scout project to be completed on the Oak Ridge and West Lake trail system. Along with addressing many wet areas along the trail other projects included installing osprey nest platforms, constructing shallow water crossings and installing the Oak Ridge trail head display.

• Trail work continued with Roy and Joe installing new deck boards on one of the Oak Ridge trail bridges, and installing a culvert on the Flickerwoods Trail. Our trails get the heaviest use during the fall so the timing of these improvements worked out very well.

• IDNR stocked 13,500 red ear sunfish for the first time since the first stocking in 1969. Assuming a few thousand fish survive, fishermen will be pleasantly surprised in about three years. Fishing has been excellent this season.

Kickapoo Rail Trail • The site survey, existing conditions plan, and Environmental Service Request are complete for

the KRT Amenities grant and have been submitted to IDOT. ERA is working on cost estimates for CCFPD review. April bid letting is still the target deadline, but ERA noted that IDOT reviews are processing slower than usual due to COVID. CCFPD staff coordinated with the KRT Steering Committee on the location of mile markers.

District Cultural Competency Initiatives • For Welcoming Week this year, MGP and HLIC staff premiered short videos in English,

Spanish, and French welcoming all visitors to the museum, interpretive center, and other forest preserve sites. These videos were published on Facebook as well as YouTube

• Barb Garvey, Mark Hanson, and Pat Cain attended the American Association for State and Local History Virtual Conference on September 24 through 29. They virtually participate in sessions such as: “Me Too and Black Lives Matter, “Black Women Leaders Overcoming the Double Burden”, “Combatting Generational Bias”, “Intersecting Pandemics”, “Inclusive History” and “Hosting Difficult Conversations.”

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• Barb Garvey, Mark Hanson, Pat Cain, Katie Snyder, Mary Ellen Wuellner and Pat Miller (from the Museum Advisory Committee), attended this year’s virtual retreat for the American Alliance of Museum’s Facing Change initiative on September 15 and 16. In the next two months the Museum Advisory Committee will be working with all department staff to develop a Diversity, Equity, Accessibility and Inclusion statement and plan for the Museum and Education Department.

• Katie Snyder attended a webinar from ArtSpace entitled, “Teaching as a Tool for Change,”; a webinar by Cuseum, “Education Programs in the Time of COVID-19.”; and a webinar, Illinois Holocaust Museum “Armed Resistance: The Case of the Minsk Ghetto.” She also attended the Smithsonian’s “Think Me/We” event on Facebook.

• Katie Snyder continued her read-aloud series. This month she read, Miss Paul and the President: The Creative Campaign for Woman’s Suffrage, by Dean Robbins, illustrated by Nancy Zhang.; I Dissent: Ruth Bader Ginsburg Makes Her Mark by Debbie Levy; and Dolores Huerta: Hero to Migrant Workers, by Sarah Warren.

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October 2, 2020 MEMORANDUM To: Board of Commissioners From: Ryan Anderson, Grants and Development Officer Re: Grant Update Grants Awarded to CCFPD Illinois Local Cure

• Approved to begin reimbursement requests Illinois Department of Natural Resources

• OSLAD 2019 o The construction team has nearly completed the process of constructing the

accessible dock • Public Museum Capital Grant 2014

o The old artifact storage building has been cleared out and construction fencing has been installed. Demolition should be completed by the date of the Board meeting.

Illinois Transportation Enhancement Program • KRT Phase 1 amenities

o The site survey has been completed and is awaiting review from IDOT. CCFPD staff and the Steering Committee have determined locations for mile markers.

• KRT Phase 2b engineering o Awaiting draft plans from Farnsworth, which are expected soon.

Grants Awarded to FPFF Illinois Clean Energy Community Foundation

• Public Amenities and Events 2019 o We have received payments from ICECF for the Middle Fork and Rayburn-

Purnell shelters o The laying of new parking spaces and path at Homer Lake has been delayed

pending more consideration about the new interpretive center location Lumpkin

• Awaiting designs from the Architects on the Homer Lake Interpretive Center

September Fundraising Report Grants Submitted

• Dick’s Sporting Goods - Lake of the Woods Peninsula Project - $5000 • Field and Stream - Lake of the Woods Peninsula Project - $5000 • National Center on Health Disability Grant - Lake of the Woods Peninsula Project -

$5000 • IDNR BAAD- Boat launch near Izaak Walton on the Sangamon River- $49,000

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Reports Submitted • IL Humanities Covid Final Report-

o Covering costs for Covid Expenses at the Museum • IL Humanities Innovation and Adaptation Final Report

o Purchased iPads and accessories for the Museums new virtual exhibits • IDNR OSLAD Quarterly Report

o Funds the construction at Lake of the Woods Peninsula Project • IDNR Museum Quarterly Report

o Construction of the new large artifact storage • ICECF Sangamon River Annual Report

o Sangamon River Restoration at Lake of the Woods • ICECF Point Pleasant Annual Report

o Funds restoration of Point Pleasant at Middle Fork • Dark Sky Annual Report

o Annual Report required to maintain Dark Sky Park Designation • Cure Financial Statement

o Reimbursement for Covid Related costs Grants Awarded

• IL Humanities Road Scholars- $500 o Covers cost of bringing in Marlene Rivero to develop a virtual interpretation

program

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OCTOBER 02, 2020THEME WORKSHOP DOCUMENT

CHAMPAIGN COUNTY FOREST PRESERVE DISTRICTHOMER LAKE INTERPRETIVE CENTER

20-92

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Theme Workshop - Homer Lake Interpretive Center2

The Central ThemeInterpretive exhibit design begins with a central theme, an overarching statement that ties all elements of the exhibition together. From the central theme, the exhibition builds upon itself through related topics and subthemes. Content in various areas of the exhibits reinforce the meanings of the central theme.

At the workshop on September 24th, the team discussed various ideas for the central theme. These ideas were evaluated, refined, and combined, resulting in the following central theme statement:

As your welcoming gateway to the forest preserves, the nature center connects you to the diverse landscapes of the Grand Prairie - its habitats, wildlife and cultural histories - and shapes a promising vision of a healthy world for future generations.

This central theme contains many facets of the Homer Lake story and reinforces the Champaign County Forest Preserve District mission and core values.

Subthemes divide the central theme into digestible “pieces.” During our meeting on September 24th, we worked together to establish the four subthemes found on the subsequent page.

You will find that each subtheme has a percentage that follows it – this percentage is meant to weight the relative importance of each subtheme. Even though all subthemes are important, some require more emphasis and/or resources. These weights were established through your voting during the meeting on September 24th.

As your welcoming gateway to the forest preserves, the naturecenter connects you to the diverse landscapes of the Grand

Prairie - its habitats, wildlife and cultural histories - and shapes apromising vision of a healthy world for future generations.

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Taylor Studios, Inc. 3

SUBTHEMES:I. Habitats (27%)

The habitats found in the Grand Prairie are full of diverse landscapes and wildlife. At the Homer Lake Interpretive Center visitors are introduced to the natural world and invited to explore it for themselves.

• Lake

• Wetlands

• Woodlands

• Prairie

• Flora & Fauna

• Diversity of Species

• Geologic Formation

II. History (15%)

The Grand Prairie region has changed over time because of human impact as well as natural forces. At the Homer Lake Interpretive Center visitors learn the history of the land, about the human communities that have lived here, and the historical sites they can experience nearby.

• Natural & Cultural History

• Human Impact

• History of Homer Lake

III. Visitor Experience (27%)

Visitors of all ages, abilities, and backgrounds are welcome to explore the forest preserves of Champaign County, discovering the wonders, having fun with family and friends, and making memories. Here, visitors invest in their physical and mental health, and become more deeply connected to the land, both its past and its future.

• Recreation Opportunities

• Seasonal/Daily Activities

• Unique Homer Lake Experiences

• Healthy Living

IV. Conservation & Stewarship (31%)

The staff of the Champaign County Forest Preserve District work to maintain the health of the habitats of the forest preserves of the county. Visitors can learn more about these efforts, and join in protecting these resources for future generations to enjoy.

• Restoration Projects

• Sustainability (Living Building Challenge)

• Education/Programming

• Volunteer Opportunities

Threads throughout all subthemes

• Wonder & Awe

• Discovery

• Diversity

• Uniqueness

SUBTHEMES & STORYLINESFrom the Central Theme, the exhibit builds upon itself

through related topics and subthemes.

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October 8, 2020 MEMORANDUM To: Board of Commissioners From: John H. Baker, Business and Finance Director Re: Disbursements for Approval Action Requested Staff requests that the Board of Commissioners approve the payment of $253,302.65 in accounts payable disbursements dated September 18, 2020 through October 15, 2020.

Accounts Payable check range: 112261 through 112404 Purchasing Card check range: P04919 through P04981

Background For the past month, District total expenses broke down as follows:

Disbursements Breakdown Amount

Board Approved Expenses $ 132,444.82

Delegated Insurance Expenses $ 48,645.56

Expenses Under $1,000* $ 26,067.49

Delegated Purchasing Card Expenses $ 22,116.12

Delegated Utilities Expenses $ 16,045.12

Delegated Merchandise & Concession Expenses $ 7,983.54

Total Disbursements $ 253,302.65 *Includes $3,490 in refunds There were no VOID or spoiled checks this period.

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$ 253,302.65

Check Vendor Amount 112393 Stealth Mode Construction - Large Artifact Storage 58,564.04$

112292 Health Alliance Medical Plans - October insurance 33,606.00$

112266 Farmers Ag Services - 2021 fertilizer and herbicide 16,761.66$

112389 SiteOne Landscape Supply - early order purchase 12,146.53$

P004923, P004924, P004925 Amazon - drone package, ipads, headphones, trail cameras, misc office supplies 9,021.19$

112319 PDRMA - Liability Insurance for October 8,475.08$

112290 Farnsworth Group Inc - KRT Design Engineering Phase 2B 8,452.19$

112312 Duce Construction - final payment storm damage 8,187.00$

112400 Vulcan Materials - Pt Pleasant Project 6,811.12$

112306 Ameren - Gas and Electric Utilities 5,212.62$

112370 Kirchner Building Center - GC residence, proshop paint, Peninsula project 5,177.86$

112270 Meyer Capel - June 2020 - August 2020 legal retainer 4,000.00$

112364 Ideal Turf - sod, pallets 3,872.00$

112317 MetLife - September Premium 3,007.85$

112345 Bud's Tree Care - Tree Removal, Stump Grinding 2,465.00$

112385 Larry Roberts - Trucking for Pt. Pleasant project 2,243.61$

112335 David Sebestik - Golf lessons and club repair 2,220.00$

112329 Eastern Illini Electric - September Electric Service 2,056.87$

112302, 112324, 112338 United Fuel - Regular and Diesel Gasoline 4,551.96$

P004953 Menards - Halloween decorations, Overhead door (boathouse), paint, shop tools 1,691.08$

112384 Prairie Materials - Peninsula project 1,575.60$

112273 Orange & Blue Distributing - Snack Bar Beverages 1,225.15$

P004927 Battery Specialists & Golf Car - Golf Cart throttle and brake repairs 1,212.87$

112355 Deere Financial - tractor repair 1,188.21$

112321 Sangamon Valley Public Water - September Water and Sewer Service 1,001.07$

112366 Illiana Construction - Sealcoating 1,000.00$ Total Vendor Payments Greater Than $1,000 $ 205,726.56

William G. Goodman, Treasurer

REGULAR BOARD MEETINGTotal Disbursements for September 18, 2020 through October 15, 2020

SUMMARY OF CHECK ACTIVITY

Vendor Payments Greater than $1,000

Champaign County Forest Preserve District Board of Commissioners

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October 10, 2020 MEMORANDUM To: Board of Commissioners From: John Baker, Director of Business and Finance Re: September Treasurer’s Report

Action Requested Staff requests the Board accept the September 2020 Treasurer’s Report. Summary - At September 30, 2020 the District had $160,000 in outstanding bonds, $365,819 cash and $2,204,059 in investment accounts.

September Investment Balances Certificates of Deposit $ 524,000 Illinois Fund $ 1,413,906 Illinois Investor's Trust $ 265,422 Farm Cooperative Equity $ 731

$2,204,059.00

September Cash & Investment Balances Starting Balance $ 2,858,423 Revenues $ 157,710 Expenditures $ 444,991 Correction $ 1,264 Ending Balance $ 2,569,858

In the past month, the District: • Did not receive the fourth property tax distribution, so the treasurer’s report still reflects a much

lower than normal balance. On October 5 the District did receive a $1.845M distribution (see attached) which brought the District balance just above past typical distribution percentages.

• Continued to see expenses exceed the five year budget average. Much of this is attributable totasks that employees undertook early this year because of the COVID shutdown. Land acquisition has also had a major impact on the level of District expenditures as well.

• Had very strong golf revenues which brought the Golf Fund out of its deficit for the year. Junethrough September revenue performance is the best it has been in ten (and perhaps twenty) years.

Attachments: 2020 CCFPD Property Tax Extension with Projection

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FUNDBeginning

CashTotal

RevenueTotal Expenses

Net Activity Assets &

Liabilities

Interfund Transfers

Ending Cash

Illinois Funds IITFarm

EquityCertificates of Deposit

Total Investments

CORPORATE 341,565$ 24,728$ (173,690)$ 120,807$ 2,288$ 315,699$ 1,340,303$ 111,633$ -$ 102,570$ 1,554,506$ 1,870,205$

CONSTRUCTION 33,770$ 11,110$ (76,200)$ 101,090$ (44,741)$ 25,028$ 163,449$ -$ 731$ -$ 164,180$ 189,208$

GOLF 792$ 109,321$ (60,992)$ (46,728)$ -$ 2,393$ -$ -$ -$ -$ -$ 2,393$

M Store 4,085$ 437$ (1,289)$ (132)$ 132$ 3,232$ -$ 132$ -$ 20,000$ 20,132$ 23,364$

INSURANCE 8,475$ 7,120$ (22,560)$ 14,085$ -$ 7,120$ -$ 26,690$ -$ -$ 26,690$ 33,810$

IMRF 26,127$ 1$ (13,780)$ (1)$ -$ 12,347$ -$ 51,416$ -$ -$ 51,416$ 63,762$

AUDIT -$ 0$ (8,900)$ 8,900$ -$ -$ -$ 9,022$ -$ 10,000$ 19,022$ 19,022$

SSI 5,938$ (8)$ (14,469)$ 8,539$ -$ -$ -$ 5,079$ -$ -$ 5,079$ 5,079$

BOND -$ 0$ -$ 2,419$ (2,420)$ -$ -$ 31,286$ -$ 72,430$ 103,716$ 103,716$

PROJECT -$ 5,000$ (71,586)$ 21,845$ 44,741$ -$ (89,846)$ -$ -$ 159,000$ 69,154$ 69,154$

Land -$ 0$ (1,525)$ 1,525$ -$ -$ -$ 30,165$ -$ 160,000$ 190,165$ 190,165$

TOTAL 420,752$ 157,710$ (444,991)$ 232,349$ 0$ 365,819$ 1,413,906$ 265,422$ 731$ 524,000$ 2,204,059$ 2,569,879$

Financial Activity and Balances

Financial ActivityEnding Cash

& Investments

Month End Investment Balances

Champaign County Forest Preserve District

September 2020 Treasurer's Report

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Rate Month End Maturity Date

Illinois Fund 0.127% 1,413,906$ NA

Illinois Investor's Trust 0.020% 265,422$ NA

Farm Cooperative Patronage NA 731$ NA

CD (210 day) IIT - Third Coastal 0.750% 175,000$ December 18, 2020

CD (175 day) IIT - Maine Community 0.250% 190,000$ December 23, 2020

CD (365 day) IIT - Pacific Western 1.750% 159,000$ January 29, 2021

2,204,059$

Champaign County Forest Preserve District

September 2020 Treasurer's Report

Total Investments

Investment Rates and Maturities

Investments

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Fund BudgetedCumulative Revenues

2020 Percent

Collected

5 year Average Percent*

Fund BudgetedCumulative

Expenses

2020 Percent

Expended

5 year Average Percent*

CORPORATE 2,795,666$ 1,302,369$ 46.6% 67.0% CORPORATE 2,821,068$ 2,144,714$ 76.0% 65.7%

CONSTRUCTION 927,005$ 403,566$ 43.5% 60.2% CONSTRUCTION 906,280$ 647,575$ 71.5% 60.7%

GOLF COURSE 765,650$ 532,285$ 69.5% 74.2% GOLF COURSE 765,277$ 535,104$ 69.9% 70.4%

GENERAL STORE 13,500$ 2,695$ 20.0% 65.7% GENERAL STORE 11,250$ 8,941$ 79.5% 59.6%

INSURANCE 165,428$ 85,617$ 51.8% 68.0% INSURANCE 162,416$ 135,225$ 83.3% 56.4%

IMRF 186,600$ 99,069$ 53.1% 73.2% IMRF 186,012$ 135,572$ 72.9% 67.8%

AUDIT 30,250$ 15,207$ 50.3% 63.9% AUDIT 30,250$ 21,091$ 69.7% 97.5%

SOCIAL SECURITY 200,820$ 81,236$ 40.5% 63.9% SOCIAL SECURITY 197,440$ 131,987$ 66.8% 61.9%

BOND 240,316$ 107,608$ 44.8% 66.6% BOND 88,240$ 9,752$ 11.1% 3.4%

PROJECT 1,245,595$ 347,232$ 27.9% 56.6% PROJECT 1,579,190$ 428,650$ 27.1% 34.4%

LAND ACQUISITION 84,305$ 521,694$ 618.8% 23.2% LAND ACQUISITION 106,300$ 537,190$ 505.4% 1.1%

TOTAL 6,655,135$ 3,498,577$ 52.6% 64.9% TOTAL 6,853,723$ 4,735,801$ 69.1% 57.1%

*The 5 Year Average Percent equals each fund's current period average percentage of budget for revenues or expenditures for the years 2015-2019.

Champaign County Forest Preserve DistrictSeptember 2020 Treasurer's Report

2020 Revenues 2020 Expenditures

Revenues and Expenditures Transacted as Percent of Budget

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FUND May-20 Jun-20 Jul Aug/Sep Oct-20 Nov-20 Dec-20General 2,325,403$ 217,686$ 463,485$ 335,542$ -$ 1,071,358$ 208,356$ 11,627$ 17,441$ Bonds 245,459$ 22,978$ 48,923$ 35,418$ -$ 113,087$ 21,993$ 1,227$ 1,841$ IMRF 202,396$ 18,947$ 40,341$ 29,205$ -$ 93,249$ 18,135$ 1,012$ 1,518$ Audit 34,451$ 3,225$ 6,866$ 4,971$ -$ 15,872$ 3,087$ 172$ 258$

Liability 155,026$ 14,513$ 30,899$ 22,370$ -$ 71,425$ 13,890$ 775$ 1,163$ SSN 185,171$ 17,334$ 36,908$ 26,719$ -$ 85,313$ 16,591$ 926$ 1,389$

Construction 856,954$ 80,221$ 170,803$ 123,653$ -$ 394,815$ 76,783$ 4,285$ 6,427$ TOTAL 4,004,860$ 374,904$ 798,225$ 577,878$ -$ 1,845,118$ 358,835$ 19,864$ 30,036$

9.36% 19.93% 14.43% 0.00% 46.07% 8.96% 0.50% 0.75%

2020 CCFPD Property Tax Extension with Distribution Projection

2020 Extension

Projected Uncollectable

Adjusted Distribution %

Projected

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October 8, 2020 MEMORANDUM To: Board of Commissioners From: John H. Baker, Business and Finance Director Re: Ordinance 2020-02: Annual Tentative Tax Levy Ordinance for 2020 Taxes Due in 2021 Action Requested Staff requests the Board of Commissioners approve Ordinance 2020-02, the Annual Tentative Tax Levy for 2020 taxes due in 2021. Background The 2020 proposed property tax levy is $4,215,744. This is a 12% increase over the $3,759,402 in 2019 property tax revenues extended to the District for the Corporate, Construction, Social Security, IMRF, Audit, and Liability Insurance funds*. This tentative levy does not take into account the November 3 referendum question. A revised levy will be presented at the November Board meeting if the referendum is approved. In late August the County Assessor estimated that the District’s 2020 equalized assessed valuation is $4,524,582,919. Based on this estimate, staff project that the District will receive an additional $150,979 in non-bond property tax-capped revenues for 2020. (Note: The District EAV is an estimate only. The final EAV and the actual tax extension will not be finalized until late March or early April 2021.) The District levy should be high enough to capture additional increases in the EAV due to new construction or other adjustments over the next few months. The 2020 levy was calculated in anticipation of the District’s 2021 basic operating needs, exclusive of capital projects, capital equipment and the enterprise funds. The proposed levy rates will fully fund the Social Security, IMRF, Audit and Liability Insurance funds for 2021 and with typical camping, pavilion rental and other program revenues are expected to support the Corporate and Construction Operating funds as well. Following this action, the next step in the levy process is a Public Hearing on the Final Tax Levy Ordinance, scheduled for November’s Board Meeting. By statute, the final levy ordinance must be approved between the first Monday in October and no later than the first Monday in December. It must also be filed with the County Clerk before the last Tuesday in December. That filing instructs the County Clerk’s office to calculate the new levy rates within the tax-cap law restrictions. *NOTE: This ordinance does not include the bond levy. The bond issue this past January already obligated the District’s entire debt service extension base for 2021. This ordinance instructs the County Clerk to levy the optimal amounts for this year and next year. Zoom information for the public hearing: https://us02web.zoom.us/j/86054966255?pwd=Ykoxdlk4RkZNRHFibDQxODhjcnRodz09 Meeting ID: 860 5496 6255 Passcode: 709029 Submit public comments to [email protected] prior to the meeting or in “Chat” screen during the meeting

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https://us02web.zoom.us/j/86054966255?pwd=Ykoxdlk4RkZNRHFibDQxODhjcnRodz09

mailto:[email protected]

CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT

Headquarters, Lake of the Woods Forest Preserve Mahomet, Illinois

ORDINANCE 2020-02

ANNUAL TENTATIVE TAX LEVY ORDINANCE OF THE CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT,

IN THE COUNTY OF CHAMPAIGN, OF THE STATE OF ILLINOIS FOR THE 2020 TAXES DUE IN 2021

WHEREAS, the Board of Commissioners of the Champaign County Forest Preserve District, in the County of Champaign, Illinois at a Public Hearing to be duly hosted by Zoom conference (www.zoom.us) at its Headquarters at Lake of the Woods Forest Preserve, Mahomet Illinois the 19th day of November 2020 at 6:00 p.m. will conduct said Hearing for the purpose of presenting to the public and receiving public input on Ordinance No. # 2020-02 the “ANNUAL TENTATIVE TAX LEVY ORDINANCE OF THE CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT, IN THE COUNTY OF CHAMPAIGN, OF THE STATE OF ILLINOIS FOR THE 2020 TAXES DUE IN 2021”; WHEREAS, the Board of Commissioners of the Champaign County Forest Preserve District, in the County of Champaign, Illinois, during its regularly scheduled Business meeting on the 19th day of November 2020 immediately following the Public Hearing, at its Headquarters at Lake of the Woods Forest Preserve,, Mahomet, Illinois, will duly approve Ordinance #2020-02 ,the “ANNUAL TAX LEVY ORDINANCE OF THE CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT, IN THE COUNTY OF CHAMPAIGN, IN THE STATE OF ILLINOIS FOR THE 2020 TAXES DUE IN 2021”; and; NOW THEREFORE, for the purposes of supplying revenue to meet the obligations and the liabilities of the District; BE IT ORDAINED, by the Board of Commissioners of the Champaign County Forest Preserve District: Section 1 That the aggregate sum of $4,215,744 to be hereby levied and assessed for the fiscal year beginning January 1, 2021 and ending December 31, 2021; for general corporate purposes, the amount of $2,658,930; for development and construction purposes, the amount of $923,390; for public account audit purposes, the amount of $45,375; for contributions to the Illinois Municipal Retirement Fund, the amount of $204,613; for contributions to the Social Security Fund, the amount of $207,312; and for liability and compensation insurance purposes, the amount of $176,124; upon all property subject to taxation within said Champaign County Forest Preserve District as the same is equalized and assessed for the State and County purposes, in purposes set here forth:

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Paragraph 1. For the necessary and current expenses for the general corporate uses and purposes of the Champaign County Forest Preserve District for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Corporate Fund Description Levy Personnel: Salaries and Wages 1,758,759 Personnel: Fringe Benefits 272,618 Commodities 153,445 Services 282,148 Utilities 153,018 Miscellaneous 38,942 TOTAL TAX LEVY FOR GENERAL CORPORATE PURPOSE $2,658,930

Paragraph 2. For the necessary and current expenses for development and construction uses and purposes of the Champaign County Forest Preserve District for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Development and Construction Fund Description Levy Personnel: Salaries and Wages $ 668,971 Personnel: Fringe Benefits 110,507 Commodities 85,971 Services 35,820 Utilities 22,121 TOTAL TAX LEVY FOR DEVELOPMENT AND CONSTRUCTION PURPOSES $ 923,390

Paragraph 3. For the necessary and current expenses to audit the Financial Records of the Champaign County Forest Preserve District as required by Illinois State Statute for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Public Accounts Audit Fund Description Levy Professional – Audit and Accounting $ 45,375 TOTAL TAX LEVY FOR PUBLIC ACCOUNTS AUDIT PURPOSES $ 45,375

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Paragraph 4. For contributions to the Illinois Municipal Retirement Fund purposes of the Champaign County Forest Preserve District for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Illinois Municipal Retirement Fund Description Levy Personnel: Pension Benefits $ 204,613 TOTAL TAX LEVY FOR CONTRIBUTIONS TO ILLINOIS MUNICIPAL RETIREMENT FUND $ 204,613

Paragraph 5. For contributions to the Social Security Fund purposes of the Champaign County Forest Preserve District for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Social Security Fund Description Levy Personnel: Social Security $207,312 TOTAL TAX LEVY FOR SOCIAL SECURITY FUND $207,312

Paragraph 6. For the payment of premiums of member’s contribution for risk management pool, unemployment compensation insurance, risk management services, self insurance, legal services, professional services and costs associated with the administration of same for the Champaign County Forest Preserve District for the fiscal year beginning January 1, 2021 and ending December 31, 2021.

Liability and Compensation Insurance Fund Description Levy Services: Insurance & Risk Management $176,124 TOTAL TAX LEVY FOR LIABILITY AND COMPENSATION INSURANCE FUND $176,124

making the aggregate sum of $4,215,744 to be raised by taxation and levies on all the taxable property in said District in order to meet and defray all the necessary expenses and liabilities of the District as required by statute or voted by the people in accordance with law. Section 2 That the Secretary of the Board of Commissioners of the Champaign County Forest Preserve District be, and is hereby directed to file a certified copy of the final Ordinance in the Office of the County Clerk of Champaign County, Illinois as provided by law.

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Section 3 That the Tentative Ordinance shall be in full force and effect from and after its passage and approval. Duly adopted and approved by the Board of Commissioners on this 15th Day of October 2020. APPROVED: _______________________________________ Andrew J. Kerins, President, Board of Commissioners Champaign County Forest Preserve District ATTEST: _______________________________________ Scott Hays, Secretary, Board of Commissioners Champaign County Forest Preserve District

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October 8, 2020 MEMORANDUM To: Board of Commissioners From: Dara Edgington, Human Resources Generalist Re: Resolution 2020-11, Adding Section 2-11 to the District’s Personnel Policy Manual Resolution 2020-12, Revising Section 6-5 of the District’s Personnel Policy Manual Action Requested Staff requests that the Board of Commissioners approve Resolution 2020-11 establishing Section 2-11 and Resolution 2020-12 revising Section 6-5 of the District’s Personnel Policy Manual. Background In 2017 the compensation committee, at the behest of the executive director, began exploring the possibility of an on-call policy. Three years later, the committee has finally reached consensus on the version we bring to you for approval, Section 2-11 of the Personnel Policy Manual. On-call needs vary greatly from site to site; as such, this policy retains the flexibility the District needs in order for each unit to operate successfully. This policy has undergone review by the compensation committee, executive director, Meyer Capel, as well as District staff. However, as this is the first time a formal on-call policy has been introduced, the committee does anticipate making future adjustments to the policy, as dictated by operational need. Regarding Section 6-5, the Board of Commissioners approved this policy back in October of 2018, however, a newly established protocol for reasonable suspicion and post-accident drug screens highlighted the need to make a couple updates. First, “property loss” was never objectively defined, meaning there is currently no good standard to determine when an employee must be sent for a drug/alcohol screen. Since it was approved so recently, this policy was not subjected to further legal or staff review. However, I did discuss the properly loss threshold with supervisors in charge of operations and construction staff; based on those discussions I am recommending we set the threshold at $1,000 (the same amount as our PDRMA deductible) or more in property damage or loss. Second, the policy as it is written requires both reasonable suspicion and post-accident drug screening to take place within two hours of either the decision to test or the accident in question. Given the geographical distance between our preserves, it may not always be feasible to test employees within two hours. Therefore this second update to the policy allows for testing outside of the two-hour window whenever extenuating circumstances may warrant it. Policies 2-11 and 6-5 are now being forwarded for adoption and approval by the Board. Once approved, these policies will be effective November 1, 2020 and will supersede any and all previous versions.

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CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT BOARD OF COMMISSIONERS

RESOLUTION 2020-10

Personnel Policy 2-11: On-Call Duty

WHEREAS, the Champaign County Forest Preserve District (“District”) in Champaign County, Illinois, is a district organized and existing under the Downstate Forest Preserve District Act of the State of Illinois, as amended;

WHEREAS, the Board of Commissioners is committed to promoting a professional work environment at the District in which all individuals are treated in a fair and consistent manner;

WHEREAS, the Board of Commissioners is responsible for ensuring that the District’s employment practices are in compliance with all applicable employment laws and regulations;

WHEREAS, the Board of Commissioners is responsible for approval of the District’s personnel policies and procedures; AND

WHEREAS, the Board of Commissioners has determined that policies contained in the District’s existing Personnel Policy Manual should be updated and revised;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign County Forest Preserve District hereby adopts the revisions to the attached Personnel Policies 2-11: On-Call Duty. These revisions will supersede all previous versions and will become effective November 1, 2020.

ADOPTED AND APPROVED THIS 15TH DAY OF OCTOBER, 2020.

Andrew J. Kerins, President

ATTEST:

Scott Hays, Secretary

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Policy 2-11: On-Call Duty

In order to meet operational demands, some District employees may need to be available to report to work outside of their assigned work schedule. During operating hours, these employees may be required to be classified as on-call. Operating hours shall be defined as the hours that the preserve/unit are open to the public and/or when patrons are present for a scheduled event. Any staffing needs outside of normal operating hours will not be considered on-call, but will be handled by the resident guard and/or the emergency call list. 2-11.1: Defining On-Call Status On-call status is a designated period of time during which the employee is away from the work premises and may use his/her time for personal purposes, but is expected to be accessible, available, and able to report for duty within a reasonable amount of time if contacted. 2-11.2: On-Call Training & Designation On-call needs may vary from department to department. The department head will determine whether or not (and to what extent) on-call duty will be necessary to fulfill the department’s operational needs. All permanent part-time and full-time staff will be trained to perform on-call duty; at the department head’s discretion, certain seasonal employees may also be selected to undergo on-call training. Once an employee’s requisite training is finished, the employee will be formally designated as an “on-call qualified” via completion of the On-Call Designation Form (Appendix I). These on-call qualified employees will then be scheduled for on-call duty on a rotating basis. 2-11.3: Scheduling On-call qualified employees must be given written notice four weeks’ prior to being scheduled for on-call duty; in rare emergency or crisis situations, employees may be given less than four weeks’ notice prior to being scheduled for on-call duty. However, under this policy, it is not an acceptable practice to consistently give an employee less than four weeks’ notice. Employees may only be scheduled on-call during the unit’s regular operating hours. Typically, an employee will not be on call for more than 12 consecutive hours in a 24 hour period, however there are some exceptions to this, including, but not limited to, the following:

• A site superintendent is on vacation and away from the premises • An employee is assigned to weekend coverage of the Middle Fork Campground (or

other facilities/events that require 24-hour, on-call support) • Crisis or emergency situations

2-11.4: Trading On-Call Assignments On-call qualified employees are permitted to trade on-call assignments amongst themselves. Any employee who wishes to trade an on-call assignment is responsible for finding another on-call qualified employee who is willing to make that trade. Both employees will then be required to complete the On-Call Trade Form (Appendix J) and obtain written, supervisory approval at least 24 hours prior to commencement of the on-call assignment(s) in question. Once the On-Call Trade Form has been completed, both employees will be held accountable for working the newly agreed to dates; failure to work these dates may result in corrective action.

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2-11.5: On-Call Reporting Pay for Non-Exempt Personnel A non-exempt (hourly) employee who is called in and reports to work while on call shall receive compensation at his/her regular rate of pay. A non-exempt employee who is required to report to work while on call shall be paid for at least 2 hours of pay per on-call shift or the cumulative actual hours worked during the shift (whichever is greater). If the time worked during the on-call assignment requires the non-exempt employee to work overtime, the time worked will be compensated in accordance with the District’s overtime policies. Exempt (salaried) staff are not eligible to receive additional compensation for time worked while on call as this time is considered part of the normal responsibilities for these positions.

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Appendix I: ON CALL DESIGNATION FORM

To Be Completed by the Supervisor: Employee Name: Hire Date: Job Title: Department: Supervisor Name:

Completed Trainings: Employee Initial/Date Supervisor Initial/Date

☐ On-call communication and issue escalation

☐ Use of “on-call” phone (if applicable)

☐ Opening and closing procedures

☐ Applicable equipment trainings

☐ Emergency response training

Authorization Signatures

We, the undersigned, do hereby attest that (Employee Name) has successfully completed all requisite

trainings and is now qualified to perform on-call duty. We furthermore acknowledge that (Employee Name)

has reviewed the On Call Policy and is aware of the responsibilities, protocols, and compensation delineated

within said policy. Lastly, we acknowledge that (Employee Name) ‘s designation as an on-call qualified

employee is effective upon signing this form.

Employee Signature: Date:

Supervisor Signature: Date:

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Appendix J: ON-CALL TRADE FORM

On-Call Employee Information - #1

Employee Name: Department: Job Title: Please list all the on-call dates you’ve been scheduled for and wish to trade, as well as the name of the on-call qualified employee who is trading assignments with you: Dates: On-Call Qualified Employee:

On-Call Employee Information - #2 Employee Name: Department: Job Title: Please list all the on-call dates you’ve been scheduled for and wish to trade, as well as the name of the on-call qualified employee who is trading assignments with you: Dates: On-Call Qualified Employee:

Authorization Signatures We, the undersigned, do attest that we have entered into this on-call trade freely and willingly and do hereby

agree to trade the on-call assignments listed above. We furthermore understand this trade will be finalized by

signing this form and that we will be held accountable for working the new on-call dates we’ve agreed to

herein.

Employee Signature: Date:

Supervisor Signature: Date:

Supervisory Approval

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RESOLUTION 2020-11

Personnel Policy 6-5: Alcohol & Drug Use

WHEREAS, the Champaign County Forest Preserve District (“District”) in Champaign County, Illinois, is a district organized and existing under the Downstate Forest Preserve District Act of the State of Illinois, as amended;

WHEREAS, the Board of Commissioners is committed to promoting a professional work environment at the District in which all individuals are treated in a fair and consistent manner;

WHEREAS, the Board of Commissioners is responsible for ensuring that the District’s employment practices are in compliance with all applicable employment laws and regulations;

WHEREAS, the Board of Commissioners is responsible for approval of the District’s personnel policies and procedures; AND

WHEREAS, the Board of Commissioners has determined that policies contained in the District’s existing Personnel Policy Manual should be updated and revised;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign County Forest Preserve District hereby adopts the revisions to the attached Personnel Policy 6-5: Alcohol & Drug Use. These revisions will supersede all previous versions and will become effective November 1, 2020.

ADOPTED AND APPROVED THIS 15TH DAY OF OCTOBER, 2020.

Andrew J. Kerins, President

ATTEST:

Scott Hays, Secretary

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Policy 6-5: Alcohol and Drug Use Employees are expected and required to report to work in an appropriate mental and physical condition for work. Alcohol and drug use may have a detrimental impact on an employee’s health, job performance, safety, and efficiency. In addition, an employee’s use of alcohol or drugs may have an effect on the health and safety of patrons and other employees as well as the financial or physical security of the District’s equipment and facilities. Therefore, in compliance with the requirements of the federal and state Drug Free Workplace Acts (41 USC 81 and 30 ILCS 580), the District has established this policy in an effort to maintain a drug-free workplace. This policy applies to all employees and all prospective employees of the District.

To ensure a safe and productive work environment, employees must not be under the influence or in the possession of alcohol or illegal drugs during working hours or while performing District business. Employees are also forbidden to buy, sell, possess, manufacture, distribute, or dispense any controlled substance during work or in any District facilities, properties, or vehicles. “Illegal drugs” are those substances whose use or possession is controlled by federal law in schedules I through V of the Controlled Substances Act (21 U.S.C. 812) but that are not being used or possessed as prescribed or under the supervision of a licensed health care professional.

6-5.1: Use of Legal Drugs For purposes of this policy, “legal drug” refers to any prescription medication or over-the-counter drug which has been obtained legally and is being used in the manner and for the purpose for which it was prescribed or manufactured. Any employee who is using legal drugs that may have adverse side effects should inform the supervisor or department head as soon as possible regarding the possible side effects of the drug on work safety or performance and the expected duration of its use. This disclosure is mandated for any employee who works on or near vehicles or machinery, handles hazardous materials or substances of any kind, or has public safety responsibilities (i.e., transporting District patrons to outings or supervising programs or facilities operations) if the legal drug may cause drowsiness or alters perception or reaction time. This information will be retained by the District in a confidential manner. The employee’s immediate supervisor, in consultation with Risk Management or Human Resources, will determine whether or not the employee may safely continue to perform job duties while using the legal drug.

6-5.2: Screening and Testing Employees will be required to sign a consent form for alcohol or drug screening or testing upon receipt of this policy. Additional consent forms may also be required by the medical facility at the time of screening or testing. The District may require an employee to undergo screening or testing as outlined below.

Pre-employment Prospective employees may be required to consent to a pre-employment drug screening following receipt of an offer of employment and prior to beginning work. This screening must take place as soon as possible after the job offer. Refer to section 1 of this policy manual for additional details regarding pre-employment testing.

Reasonable suspicion An employee may be required to submit to alcohol or drug screening or testing if at least two other employees (one of whom must be an immediate supervisor) have witnessed behavioral or physical observations that may indicate the employee is under the

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influence of or in possession of alcohol or drugs. The Reasonable Suspicion Checklist will be used to document these observations and the employee will be required to meet with the supervisor and Human Resources to discuss the information documented in the Reasonable Suspicion Checklist. If reasonable suspicion is found to be warranted, the employee will be required to undergo an alcohol or drug screening or test. Whenever feasible*, the employee must be screened within two hours of the decision to test. . Under these circumstances, a supervisor will transport the employee to and from the testing facility and will arrange for transportation to the employee’s home if necessary.

Post-accident Alcohol or drug screening or testing will be required for any employee found to cause or contribute to any workplace accident that involves a serious violation of safety rules or which results in either property loss or damage of $1,000 or more or an injury that requires medical attention and may be attributable to any employee’s violation of this policy. Whenever feasible*, This this testing must take place no later than two hours following the accident. Under these circumstances, a supervisor will transport the employee to and from the testing facility and will arrange for transportation to the employee’s home if necessary.

Required based on job function Alcohol and/or drug screening or testing may be required for any employee whose job functions require the operation or maintenance of vehicles or machinery, handling of hazardous or toxic materials or substances of any kind, or any type of public safety responsibilities. These employees may be screened or tested on a random basis at any time and without cause.

During or after participation in an alcohol or drug counseling or rehabilitation program An employee who is undergoing treatment for alcohol or drug abuse or addiction will be required to submit to periodic screening or testing during the treatment to ensure the employee is not under the influence of alcohol or drugs. Once the employee has successfully completed treatment, the District reserves the right to require the employee to submit to follow-up testing at times and frequencies determined by the District.

The screening or testing will be conducted by a medical facility selected by the District and at the District’s expense. The screening or testing may require an analysis of the employee’s breath, urine, saliva, blood or other substance as recommended by the medical facility. Prior to the collection of a specimen or other testing, employees will be provided the opportunity to disclose the use of legal drugs and the circumstances for their use.

If an initial test is positive, a second test will be conducted from the same sample. Any confirmed positive alcohol or drug test is a violation of this policy.

Refusal to submit to alcohol or drug testing or screening or tampering in any way with the specimen given to the medical facility is a violation of this policy. *The District reserves the right to test outside of the two-hour window when operational needs, geographic distance, or other extenuating circumstances preclude the test from being performed sooner.

6-5.3 Treatment The District will support employees who voluntarily seek assistance for drug or alcohol problems before those problems result in disciplinary action. Provided that employee is not in violation of this policy or any other policy included in this manual, an employee will not be disciplined and will be allowed to use paid time off and/or be placed on a leave of absence to seek voluntary treatment as long as the employee discusses the treatment with the immediate supervisor in

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advance. However, seeking voluntary treatment will not excuse an employee from following District policies and rules including, but not limited to, attendance, job performance, and safety. Employees who suffer from alcohol or drug abuse or addiction are encouraged to seek help from the appropriate medical professional or the District’s Employee Assistance Plan (EAP). Participation in treatment for alcohol or drug problems will be at the employee’s expense. The District will confidentially maintain all information regarding an employee’s voluntary treatment except as needed for business reasons or as required by law.

6-5.4: Notice of Convictions Any employee who is convicted of violating any federal or state criminal drug statute must notify the Executive Director within five days of such a conviction. A conviction includes a finding of guilt, a no contest plea, and/or imposition of a sentence by any judicial body for any violation of a criminal statute involving the unlawful manufacture, distribution, sale, dispensation, possession, or use of any controlled substance or cannabis. Failure to report or any attempt to conceal a drug-related conviction is a violation of this policy.

6-5.5: Reporting and Inspections If an employee suspects or witnesses the possession or use of alcohol or drugs by another employee, the employee is encouraged to report concerns to the immediate supervisor or the Executive Director. The Reasonable Suspicion Checklist may be used to report any physical or behavioral observations.

In the event the District has reasonable suspicion that an employee is in possession of alcohol or drugs, the District reserves the right to inspect any lockers, desks, files, vehicles, equipment, and other containers and property owned or leased by the District and which the employee is permitted to use as part of employment. In addition, the District reserves the right to inspect any package, parcel, purse, bag, briefcase, lunch box, or other possessions or articles carried onto District property. Additional details regarding workplace inspections can be found in section 5 of this policy manual.

6-5.6: Disciplinary Actions and Penalties for Violation Violations of this policy may subject the employee to immediate disciplinary action, including, but not limited to, termination. In addition, the use, possession, manufacture, distribution, or sale of any controlled substance or drug paraphernalia may also be reported to the appropriate law enforcement agency and may result in criminal prosecution.

Violations of this policy include, but are not limited, to:

• an employee who reports to work or is found during working hours to be under the influence of alcohol or drugs

• the purchase, sale, use, possession, manufacture, distribution or dispensation of alcohol or any controlled substance by an employee while on District property or while acting on behalf of the District*

• failure of an employee to report the use of legal drugs that may have adverse side effects or otherwise impair an employee’s work performance

• refusal to submit to a requested alcohol or drug screening or testing • any attempt to obstruct the collection or testing process or to tamper with the sample or

specimen • any positive result in an alcohol or drug screen or test • failure to report or any attempt to conceal a drug-related conviction

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• refusal to undergo or failure to successfully complete an alcohol or drug treatment or rehabilitation program recommended by a medical facility following a positive alcohol or drug screen

Based on the circumstances of the violation, the District may, at its sole discretion, require the employee to successfully complete an alcohol or drug treatment or rehabilitation program and/or referral to the Employee Assistance Plan (EAP) in lieu of disciplinary action.

Any manufacture, distribution, or sale of controlled substances during work or on the District’s premises, facilities, or in District vehicles will be treated as gross misconduct, punishable by immediate discharge for the first offense.

*An employee may be authorized to sell and/or dispense alcoholic beverages under certain circumstances as part of that employee’s job responsibilities. Any employee who sells and/or dispenses alcohol will be required to complete training and/or certifications as outlined in the District’s Safety Manual.

6-5.7: Confidentiality of Records The District will maintain any medical records relating to alcohol or drug use, screening or testing, and/or treatment as confidential. These records will be kept in a file separate from the regular personnel file. Access to said records will be limited to those who need to know for operational purposes. The District will not disclose these records to persons outside the District without the employee’s written consent unless disclosure of the records is necessary for legal purposes.

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CCFPD Personnel Policy Manual Section 6: Employee Conduct

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Policy 6-5: Alcohol and Drug Use Employees are expected and required to report to work in an appropriate mental and physical condition for work. Alcohol and drug use may have a detrimental impact on an employee’s health, job performance, safety, and efficiency. In addition, an employee’s use of alcohol or drugs may have an effect on the health and safety of patrons and other employees as well as the financial or physical security of the District’s equipment and facilities. Therefore, in compliance with the requirements of the federal and state Drug Free Workplace Acts (41 USC 81 and 30 ILCS 580), the District has established this policy in an effort to maintain a drug-free workplace. This policy applies to all employees and all prospective employees of the District.

To ensure a safe and productive work environment, employees must not be under the influence or in the possession of alcohol or illegal drugs during working hours or while performing District business. Employees are also forbidden to buy, sell, possess, manufacture, distribute, or dispense any controlled substance during work or in any District facilities, properties, or vehicles. “Illegal drugs” are those substances whose use or possession is controlled by federal law in schedules I through V of the Controlled Substances Act (21 U.S.C. 812) but that are not being used or possessed as prescribed or under the supervision of a licensed health care professional.

6-5.1: Use of Legal Drugs For purposes of this policy, “legal drug” refers to any prescription medication or over-the-counter drug which has been obtained legally and is being used in the manner and for the purpose for which it was prescribed or manufactured. Any employee who is using legal drugs that may have adverse side effects should inform the supervisor or department head as soon as possible regarding the possible side effects of the drug on work safety or performance and the expected duration of its use. This disclosure is mandated for any employee who works on or near vehicles or machinery, handles hazardous materials or substances of any kind, or has public safety responsibilities (i.e., transporting District patrons to outings or supervising programs or facilities operations) if the legal drug may cause drowsiness or alters perception or reaction time. This information will be retained by the District in a confidential manner. The employee’s immediate supervisor, in consultation with Risk Management or Human Resources, will determine whether or not the employee may safely continue to perform job duties while using the legal drug.

6-5.2: Screening and Testing Employees will be required to sign a consent form for alcohol or drug screening or testing upon receipt of this policy. Additional consent forms may also be required by the medical facility at the time of screening or testing. The District may require an employee to undergo screening or testing as outlined below.

Pre-employment Prospective employees may be required to consent to a pre-employment drug screening following receipt of an offer of employment and prior to beginning work. This screening must take place as soon as possible after the job offer. Refer to section 1 of this policy manual for additional details regarding pre-employment testing.

Reasonable suspicion An employee may be required to submit to alcohol or drug screening or testing if at least two other employees (one of whom must be an immediate supervisor) have witnessed behavioral or physical observations that may indicate the employee is under the

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influence of or in possession of alcohol or drugs. The Reasonable Suspicion Checklist will be used to document these observations and the employee will be required to meet with the supervisor and Human Resources to discuss the information documented in the Reasonable Suspicion Checklist. If reasonable suspicion is found to be warranted, the employee will be required to undergo an alcohol or drug screening or test. Whenever feasible*, the employee must be screened within two hours of the decision to test. Under these circumstances, a supervisor will transport the employee to and from the testing facility and will arrange for transportation to the employee’s home if necessary.

Post-accident Alcohol or drug screening or testing will be required for any employee found to cause or contribute to any workplace accident that involves a serious violation of safety rules or which results in either property loss or damage of $1,000 or more or an injury that requires medical attention and may be attributable to any employee’s violation of this policy. Whenever feasible*, this testing must take place no later than two hours following the accident. Under these circumstances, a supervisor will transport the employee to and from the testing facility and will arrange for transportation to the employee’s home if necessary.

Required based on job function Alcohol and/or drug screening or testing may be required for any employee whose job functions require the operation or maintenance of vehicles or machinery, handling of hazardous or toxic materials or substances of any kind, or any type of public safety responsibilities. These employees may be screened or tested on a random basis at any time and without cause.

During or after participation in an alcohol or drug counseling or rehabilitation program An employee who is undergoing treatment for alcohol or drug abuse or addiction will be required to submit to periodic screening or testing during the treatment to ensure the employee is not under the influence of alcohol or drugs. Once the employee has successfully completed treatment, the District reserves the right to require the employee to submit to follow-up testing at times and frequencies determined by the District.

The screening or testing will be conducted by a medical facility selected by the District and at the District’s expense. The screening or testing may require an analysis of the employee’s breath, urine, saliva, blood or other substance as recommended by the medical facility. Prior to the collection of a specimen or other testing, employees will be provided the opportunity to disclose the use of legal drugs and the circumstances for their use.

If an initial test is positive, a second test will be conducted from the same sample. Any confirmed positive alcohol or drug test is a violation of this policy.

Refusal to submit to alcohol or drug testing or screening or tampering in any way with the specimen given to the medical facility is a violation of this policy. *The District reserves the right to test outside of the two-hour window when operational needs, geographic distance, or other extenuating circumstances preclude the test from being performed sooner.

6-5.3 Treatment The District will support employees who voluntarily seek assistance for drug or alcohol problems before those problems result in disciplinary action. Provided that employee is not in violation of this policy or any other policy included in this manual, an employee will not be disciplined and will be allowed to use paid time off and/or be placed on a leave of absence to seek voluntary treatment as long as the employee discusses the treatment with the immediate supervisor in

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advance. However, seeking voluntary treatment will not excuse an employee from following District policies and rules including, but not limited to, attendance, job performance, and safety. Employees who suffer from alcohol or drug abuse or addiction are encouraged to seek help from the appropriate medical professional or the District’s Employee Assistance Plan (EAP). Participation in treatment for alcohol or drug problems will be at the employee’s expense. The District will confidentially maintain all information regarding an employee’s voluntary treatment except as needed for business reasons or as required by law.

6-5.4: Notice of Convictions Any employee who is convicted of violating any federal or state criminal drug statute must notify the Executive Director within five days of such a conviction. A conviction includes a finding of guilt, a no contest plea, and/or imposition of a sentence by any judicial body for any violation of a criminal statute involving the unlawful manufacture, distribution, sale, dispensation, possession, or use of any controlled substance or cannabis. Failure to report or any attempt to conceal a drug-related conviction is a violation of this policy.

6-5.5: Reporting and Inspections If an employee suspects or witnesses the possession or use of alcohol or drugs by another employee, the employee is encouraged to report concerns to the immediate supervisor or the Executive Director. The Reasonable Suspicion Checklist may be used to report any physical or behavioral observations.

In the event the District has reasonable suspicion that an employee is in possession of alcohol or drugs, the District reserves the right to inspect any lockers, desks, files, vehicles, equipment, and other containers and property owned or leased by the District and which the employee is permitted to use as part of employment. In addition, the District reserves the right to inspect any package, parcel, purse, bag, briefcase, lunch box, or other possessions or articles carried onto District property. Additional details regarding workplace inspections can be found in section 5 of this policy manual.

6-5.6: Disciplinary Actions and Penalties for Violation Violations of this policy may subject the employee to immediate disciplinary action, including, but not limited to, termination. In addition, the use, possession, manufacture, distribution, or sale of any controlled substance or drug paraphernalia may also be reported to the appropriate law enforcement agency and may result in criminal prosecution.

Violations of this policy include, but are not limited, to:

an employee who reports to work or is found during working hours to be under the influence of alcohol or drugs

the purchase, sale, use, possession, manufacture, distribution or dispensation of alcohol or any controlled substance by an employee while on District property or while acting on behalf of the District*

failure of an employee to report the use of legal drugs that may have adverse side effects or otherwise impair an employee’s work performance

refusal to submit to a requested alcohol or drug screening or testing any attempt to obstruct the collection or testing process or to tamper with the sample or

specimen any positive result in an alcohol or drug screen or test failure to report or any attempt to conceal a drug-related conviction

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refusal to undergo or failure to successfully complete an alcohol or drug treatment or rehabilitation program recommended by a medical facility following a positive alcohol or drug screen

Based on the circumstances of the violation, the District may, at its sole discretion, require the employee to successfully complete an alcohol or drug treatment or rehabilitation program and/or referral to the Employee Assistance Plan (EAP) in lieu of disciplinary action.

Any manufacture, distribution, or sale of controlled substances during work or on the District’s premises, facilities, or in District vehicles will be treated as gross misconduct, punishable by immediate discharge for the first offense.

*An employee may be authorized to sell and/or dispense alcoholic beverages under certain circumstances as part of that employee’s job responsibilities. Any employee who sells and/or dispenses alcohol will be required to complete training and/or certifications as outlined in the District’s Safety Manual.

6-5.7: Confidentiality of Records The District will maintain any medical records relating to alcohol or drug use, screening or testing, and/or treatment as confidential. These records will be kept in a file separate from the regular personnel file. Access to said records will be limited to those who need to know for operational purposes. The District will not disclose these records to persons outside the District without the employee’s written consent unless disclosure of the records is necessary for legal purposes.

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October 7, 2020 MEMORANDUM To: Board of Commissioners From: CCFPD Compensation Committee (Barb Oehlschlaeger-Garvey, Blair Balbach, Bobbie

Herakovich, Dara Edgington, David Sebestik, John Baker, Matt Kuntz, Mike Daab, Roy Woodmansee)

Re: Preliminary Proposal for 2021 Compensation Plan Action Requested The compensation committee requests the Board of Commissioners review and provide feedback regarding the preliminary proposal for the 2021 compensation plan. *This preliminary proposal is being sent prior to the overall District budget—and the finalized compensation plan proposal—at the request of Commissioner Herakovich. Therefore, only preliminary approval and/or feedback is sought at this time. Final approval of the compensation plan will be requested as part of the overall 2021 District budget and any modifications to this preliminary proposal will be outlined during that approval process. Background The compensation committee has met over the past several months to discuss employee compensation for the upcoming fiscal year. Based on these discussions, the committee has developed a preliminary recommendation for 2021 salary increases, recommendations for correcting pay equity and compression issues, as well as a list of other benefits the committee is considering to round out the 2021 compensation pool. 2021 Salary Increases Last year, the compensation committee proposed, and the Board granted preliminary approval, of a year-over-year strategy to address wage compression as Illinois’ minimum wage rate continues to increase. As part of that multi-year strategy, we had initially set 2021 salary increases at 2% for A scale employees and $1/hour for B scale employees. Based on current FT, PT, and seasonal (SE) wage rates, that strategy would result in an overall average increase of 3.63% (A and B scale combined) for all permanent FT and PT staff, and an average increase of 10% for returning seasonal employees. In light of the financial difficulties caused by the pandemic, the committee finds it prudent to propose a more conservative salary increase pool than originally projected. To inform our proposal, we polled our fellow Illinois forest preserve and conservation districts regarding their planned increases for the next fiscal year (as referenced in this month’s HR board report). Of the nine respondents, four are not projecting any significant change to their typical salary increase pool, three are projecting moderate decreases, and two are still deciding, as detailed in Table 1 included in Attachment A. In light of current financial projections, and the above comparison, the compensation committee is proposing a salary increase of 2.5% for all employees on both the A and B pay scales for 2021, a moderate decrease from what was proposed last year. However, the committee is still finalizing

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decisions on the rest of the compensation pool allotment, which will be discussed in more detail in the following sections. Please see Table 2 below for prior year trends.

Table 2

2018 2019 2020 2021 (proposed) Wage Increase - % 2.00% 2.50% 2%, $1.67 2.50% Wage Increase - $ $44,996 $49,491 $111,499 $108,971 Experience Adjustments $42,808 $20,801 $0 $0 Other* $0 $48,168 $96,009 TBD

Total Comp Pool $87,804 $118,460 $207,508 $108,971 “Other” represents various compensation considerations and actions including pay scale adjustments (re-banding maintenance workers in 2018 and 2020 adjustments to alleviate wage compression), experience adjustments, SSI and IMRF rate adjustments, increases due to annualization of new positions, and 2020’s 27th payroll.

Pay Equity and Wage Compression As reported in the September board packet, the committee analyzed projected departmental wage compression under various wage increase scenarios for 2021. While there are some outliers to address, average departmental wage compression does not exceed 63%, (80% is the threshold to commence monitoring and endeavoring to improve). So we are in decent shape when it comes to this aspect of wage compression. However, a comparison of how similar roles on the A scale and B scale are compressing one another raised some concerns for the committee, which in turn prompted a more detailed pay versus tenure analysis. When our pay scales were established, our philosophy was that it should take an employee in a new position 7 years to reach the mid-point of the pay scale and an additional 10 years to be maxed out on the pay scale, or 17 years total. The pay vs. tenure analysis examined where employees fall within their current pay band as compared to where our compensation philosophy says they should fall depending on their tenure in the position. The results of the pay vs. tenure analysis can be found on the attached Pay vs. Tenure Analysis Summary (Attachment B), but suffice to say these results have highlighted bigger pay equity issues than were previously understood. The compensation committee has been doing great work over the last several years, but given the fact that the District did not even utilize pay grades until 2013 and the fact that our one and only compensation study was conducted 7 years ago, the pay vs. tenure analysis is not altogether surprising. One of the committee’s 2020 goals was to recommend timing and payment options for the District’s next compensation study. In light of the above findings, the committee strongly recommends prioritizing a compensation study for fiscal year 2021. Furthermore, while we would love to address some of the existing pay equity and compression issues as soon as possible, we recognize that the best move may be to halt all experience and other wage adjustments until a compensation study has been conducted. At the time this is being written,

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GovHR USA is currently working on a proposal for a District compensation and classification study, I expect to have a working figure by next week’s board meeting to share with you. Other Compensation Pool Considerations The committee is also considering one or more of the following issues for possible inclusion in the finalized 2021 compensation pool:

• Extending additional benefits to ¾ time employees including dental, basic life, and our other voluntary coverages, as well as ¾ accrual (6 hours/month) of sick and vacation time.

• Granting overtime pay to part time and seasonal employees who work on District-recognized holidays; currently, part-time and seasonal employees are compensated at their regular rate of pay and are not granted the additional holiday pay benefit.

• Increasing employer contributions to our family health coverage plan; last year, the board approved increasing the District’s contribution toward the family coverage portion of the monthly premium from 0% to 9%, however this is still well below what other Districts contribute to family health plans.

• Granting weekend premiums to hourly, non-exempt operations staff who work on Saturday and Sunday; recruitment for these roles is becoming increasingly difficult as other employers in our community continue to increase entry-level wages and grant weekend premiums of their own.

Given the limited compensation pool available under our current revenue stream, the committee recognizes that implementing any of the above recommendations could reduce the 2.5% pay increase proposal to something closer to 2%. Staff recruitment and retention factors must be weighed when determining where the District’s priorities should lie. The committee will finalize and discuss prioritization with the Executive Director prior to including any of the above in the finalized compensation pool, which we hope to bring to the board in November.

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Table 1

Last Increase Next Planned Increase

Org Name

Population Density -People/sq.

mile

Median Household

Income

Housing Units

% Units Owner-

Occupied

Fiscal Year Date Amount Date Amount Increase/Decrease

Byron FPD (Ogle County) 66.37 $59,707 22,724 73.90% Jan-Dec - 3.00% - 3.00% No Change

Vermilion County CD 84.08 $45,384 36,100 69.20% April -March

Dec of 2019 $1,500/FT EE Dec of

2020 2.00-

3.00% No Change

Champaign County FPD 210.11 $51,692 94,690 53.60% Jan-Dec Jan of

2020 2%, $1/hour Jan of 2021

2.00-2.50% Decrease

Rock Island County FPD 314.59 $52,630 66,171 68.71% July-June - - 12/1/2020

2.00% (union only)

TBD

McHenry County CD 503.72 $84,803 119,173 79.30% April-March - 2.00% - TBD TBD

Kendall County FPD 400.59 $91,764 42,894 83% Dec-Nov - 2.50% - 2.50% No Change

Lake County FPD 509.16 $86,244 265,507 73.40% Jan-Dec 7/1/2020 3.00% (non-union) 7/1/2021 2.50% Decrease

FPD of Will County 813.60 $83,504 246,655 81% Jan-Dec 1/1/2020 2.75% - 2.00% Decrease FPD of DuPage

County 2728.40 $88,711 362,182 73.20% Jan-Dec 1/1/2020 2.00% 1/1/2021 1.00% Decrease

Cook County FPD 3149.92 $62,088 2,204,019 56.90% Jan-Dec - 2.00% (union only) -

2.00% (non-union)

No Change

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Pay vs. Tenure Analysis Summary This analysis looks at employees’ current salary level and compares it to where they ought to fall within their respective pay band given years of service in their current position. Please note that according to our current pay scale structure, an employee is expected to reach the mid-point of the pay band after 7 years in the role, and to reach the maximum point after an additional 10 years in the same role (17 years total). The resulting gap between an employee’s current salary and their “tenured” salary (where they ought to be based on their tenure in that role) is called the variance.

Departmental Summary The departmental summary looks at the average variance for each department and breaks it down by A scale and B scale. This also shows you the cumulative average variance for both the A and B scales. The larger the number the farther the employees are from where they ought to be, based on this simplified tenure calculation.

Departmental Summary DPT A Scale B Scale DPT Average

Botanical Garden - 13.45% 13.45% Construction 3.54% 10.44% 6.99% Golf Course -0.72% 29.36% 14.32% Homer Lake 9.52% 17.34% 13.43% Headquarters -1.40% - -1.40% Interpretive Center 10.40% - 10.40% Lake of the Woods 15.23% 19.17% 17.20% Middle Fork 11.25% 6.44% 8.85% Museum 10.92% 30.15% 20.53% Natural Resources 6.44% - 6.44% Planning & Development -15.11% - -15.11% Public Relations 13.44% - 13.44% Pro Shop 5.93% 6.59% 6.26% Volunteers -17.54% - -17.54%

Scale Average 3.99% 16.62%

Tenure Summary – A Scale This summary looks at the cumulative average variance for each pay grade on the A scale, broken out by whether the employees are below the mid-point, above the mid-point, or maxed out within their particular pay band/grade.

Tenure - A Scale Below Mid Above Mid Maxed Out

Grade < 7 years > 7 years > 17 years Grade Average 11 6.32% 21.06% 13.69% 12 -0.77% -0.77% 13 2.26% 2.26% 14 10.02% 17.19% 13.60%

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15 1.53% 13.84% 19.20% 11.52% 16 1.66% 11.93% 6.80%

Grade < 7 years > 7 years > 17 years Grade Average 17 2.81% 14.03% 9.52% 8.79% 18 1.90% 15.99% 8.94% 19 10.04% 10.04% 20 2.58% 2.58%

Tenure Category Average 3.14% 14.48% 15.30%

Tenure Summary – B Scale This summary looks at the cumulative average variance for each pay grade on the B scale, broken out by whether the employees are below the mid-point, above the mid-point, or maxed out within their particular pay band/grade.

Tenure - B Scale Below Mid Above Mid Maxed Out

Grade < 7 years > 7 years > 17 years Grade Average

8 6.59% 6.59% 9 30.15% 30.15% 10 6.66% 6.66% 11 16.11% 41.85% 28.98% 12 18.29% 14.50% 16.39% 14 8.05% 13.73% 10.89%

Tenure Category Average 11.14% 28.83% 13.73%

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October 9, 2020 MEMORANDUM To: Board of Commissioners From: Chris Edmondson, General Manager David Sebestik, Golf Professional John Baker, Business and Finance Director Re: Resolution 2020-14, Golf Fees for 2021 Action Requested Staff requests the Board approve Resolution 2020-14, Golf Fees for 2021 Background As you are aware, our facility was closed to start the season due to COVID and we were put in a massive financial hole. We are proud to announce that we have rebounded since fully opening in June and plan to see an uptick in revenue by year’s end. On an accrual basis through September, the golf course has earned $696,808 in revenue, compared to $645,288 last year. Additionally, we have hosted 27,109 rounds through September, compared to 25,700 in 2019. As stated last year, accrual revenue and rounds played will be our primary indicators of a healthy facility. We feel that realistic annual goals for these categories are $750,000 in revenue and 30,000 rounds played. In order to reach these goals, the golf course needs to remain in good condition with continual updates and an ‘out of the box’ mindset must be used to attract more golfers.

Current Season Pass (Core Golfers) Our current season passes cover their green fees from the time we open in the spring until we close in the fall/winter. Full Passes also cover league fees and allow members to make reservations 14 days in advance giving them tee time priority. Along with these perks, full members receive 3 guest passes, locker rental, and merchandise discounts.

• 2020 Sales - 80 memberships • 2021 Goal – 75 to 90 memberships

Anniversary Membership Due to its success, we have decided to bring back the two-year Anniversary Membership for the 2021 and 2022 seasons. There will be two options to choose from and current members will be given first chance at renewing before opening up to the general public. We expect to sell around 1,400 memberships and do not plan on using an outside marketing company this time around.

Projected Sales • Anniversary 5-Day: 600 to 750 total sales @ $198 each = $118,800 to $148,500 • Anniversary 7-Day: 400 to 600 total sales @ $398 each = $159,200 to $238,800 • Total Revenue of 1,000-1,400 passes sold = $278,000 to $387,300 • Expenses: $3,000 - $5,000 for mailings, social media posts, radio ad

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Current Season Pass

7-Day Anniversary 5-Day Anniversary

Target Core Golfers Casual & Core Golfers Casual Golfers Annual Cost $600-$700 $198 $99

Tee Time Preference 14 Days 7 Days 3 Days Covers Green Fees and

Leagues Green Fees Green Fees

Does Not Cover Outings and Events Leagues, Outings, and Events

Weekends, Holidays, Leagues, Outings,

and Events Time Restrictions None After 8 am M-Su After 10 am M-F

Plan of Action

Step 1: Send email on October 16, 2020 to all current Anniversary Members announcing the return of the Anniversary Membership. This email will detail the two options along with creating a sense of urgency on their part to renew before we open it up to the general public in November. We plan to cap the sale at 1,400 so the golfers and staff know what to expect going into the next two seasons.

Step 2: Send out another email on November 27, 2020 to current Anniversary Members 10 days before we open sale up to general public.

Step 3: Email/text message entire database on Black Friday announcing the return of the Anniversary Pass and explain the two options.

Step 4: Facebook post on Black Friday with call to action

Step 5: Hang up flyers around clubhouse and put up banner by entrance by Black Friday.

Step 6: Radio Ad the week after Black Friday

Step 7: Send another email/text message to entire database reminding them of the Anniversary sale

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CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT

BOARD OF COMMISSIONERS

RESOLUTION 2020-14 2021 Golf Fees

WHEREAS, the Champaign County Forest Preserve District in Champaign County,

Illinois, is a district organized and existing under the Downstate Forest Preserve Act of the State of Illinois, as amended, AND

WHEREAS, the Hartwell Howard (Lake of the Woods) Golf Course operates as a proprietary fund within the Champaign County Forest Preserve District, AND

WHEREAS, the Board of Commissioners establishes pricing for golf user fees and has authority to approve discount and promotional rates, AND

WHEREAS, the Board of Commissioners desires District golf management to have the tools to increase golf play and overall revenues,

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign County Forest Preserve District:

Approve the 2021 golf fees according the schedule in Attachment A – Proposed Lake of the Woods Golf Fees for 2021 Season, AND approve the continued sale of season and anniversary passes according to the following terms:

PASSED, ADOPTED AND APPROVED THIS 15th DAY OF OCTOBER, 2020.

____________________________________

President ATTEST: __________________________________ Secretary

Current Season Pass 7-Day Anniversary 5-Day Anniversary Target Core Golfers Casual & Core Golfers Casual Golfers

Annual Cost $600-$700 $198 $99 Tee Time Preference 14 Days 7 Days 3 Days

Covers Green Fees and Leagues

Green Fees Green Fees

Does Not Cover Outings and Events Leagues, Outings, and Events

Weekends, Holidays, Leagues, Outings, and

Events Time Restrictions None After 8 am M-Su After 10 am M-F

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ProposedGREEN FEES 2011/12 2013 2014 2015 2016 2017 2018 2019 2020 202118 Hole Resident $24.00 $24.00 $24.00 $24.00 $24.00 $25.00 $24.00 $24.00 $24.00 $24.0018 Hole ( After 11:00 ) $18.00 $18.00 $19.00 $19.00 $20.00 $20.00 NA18 Hole ( After 1:00 ) $20.00Weekends & Holidays $25.00 $25.00 $25.00 $25.00 $25.00 $30.00 $29.00 $24.00 $24.00 $24.0018 Hole Nonresident $26.00 $26.00 $26.00 NA NA NA NA NA NA NAWeekends & holidays Nonresident $27.00 $27.00 $27.00 NA NA NA NA NA NA NA18 Hole Senior $19.50 $19.50 $18.00 $18.00 $18.00 $18.50 $18.50 $18.50 $18.50 $18.5018 Hole Sr/Jr/Student (After 11:00 ) $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 NA18 Hole Sr/Jr/Student (After 1:00 ) $16.0018 Hole Junior $19.50 $19.50 $18.00 $15.00 $15.00 $16.00 $16.00 $16.00 $16.00 $16.009 Hole Adult $16.50 $16.50 $16.50 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.009 Hole Junior/Senior/Student $14.00 $14.00 $14.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00Student 18 Hole (College) $20.00 $20.00 $20.00 $16.00 $16.00 $16.00 $16.00Twilight Fee (18 Hole Fee) $18.00 $18.00 $18.00 $18.00 $18.00 NA NA NA NA NAPar 3 (9 hole) $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00Par 3 (all day) $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00Replay Fee 18 (Includes cart) $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00Replay Fee 9 (Includes cart) $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00Practice range ($6-$8-$12 Buckets) $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00Outing Fee (Mon-Thurs incl. $5 Cr) $38.00 $38.00 $38.00 $40.00Outing Fee (Fri-Sun incl. $5 Cr) $45.00 $45.00 $45.00 $45.00 $45.00 $45.00 $45.00 $45.00 $45.00 $40.00

COUPONS10 Green Fees Coupon $220.00 $220.00 $220.00 $220.00 $220.00 $230.00 $230.00 $230.00 $230.00 $230.00Senior 10 Green Fees Coupon $180.00 $180.00 $162.00 $162.00 $162.00 $170.00 $170.00 $170.00 $170.00 $170.00Par 3 Course- 20 All Daily Fees $140.00 $140.00 $140.00 $140.00 $140.00 $160.00 $160.00 $160.00 $160.00 $160.00Golf cart (10 18-hole, 1\2 cart) $135.00 $135.00 $135.00 $135.00 $135.00 $135.00 $135.00 $140.00 $140.00 $140.00Golf cart (10 9-hole, 1\2 cart) $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 5 Play Simulator Coupon $95.00 $95.00 $95.00 $95.00 NA NA NA10 Play Simulator Coupon $170.00 $170.00 $170.00 $170.00 NA NA NA

Indicates NEW fee for 2021

Attachment A - Proposed Lake Of The Woods Golf Fees for 2021 Season

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RENTAL FEESGolf cart (18-holes - 1/2 cart) $15.00 $15.00 $15.00 $15.00 $15.00 $16.00 $16.00 $16.00 $16.00 $16.00Golf cart (9-holes - 1/2 cart) $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00Senior Golf car (After 11:00) $10.00 $10.00 NA $10.00 NA NA NAGolf cart ( After 11:00 ) $12.00 $12.00 $12.00 $11.00 $11.00 $11.00 $11.00 $10.00 $10.00 NAGolf cart ( After 1:00 ) $10.00Golf cart Single Rider Fee $21.00Golf cart Single Rider Fee (After 1:00) $15.00Golf cart Spectator Fee $5.00Pull cart $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00Locker (Seasonal) $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00Clubs (18 holes full set) $16.50 $16.50 $16.50 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00Clubs (9 holes full set) $11.00 $11.00 $11.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00Clubs (Par 3) $1.75 $1.75 $1.75 $1.75 $1.75 $2.00 $2.00 $2.00 $2.00 $2.00

Page 2 SEASON PASSES 2011/12 2013 2014 2015 2016 2017 2018 2019 2020 2021Adult Resident $675.00 $675.00 $675.00 $675.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.002nd Family Adult Resident $600.00 $600.00 $600.00 $600.00 $625.00 $625.00 $500.00 $500.00 $500.00 $500.00Senior Resident (Restricted) $500.00 $500.00 $500.00 $500.00 *NA *NA *NA *NA *NA *NA2nd Family Senior (Restricted) $450.00 $450.00 $450.00 $450.00 *NA *NA *NA *NA *NA *NASenior Resident $575.00 $575.00 $575.00 $550.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.002nd Senior Resident $500.00 $500.00 $500.00 $500.00 $525.00 $525.00 $400.00 $400.00 $400.00 $400.00Youth Resident $300.00 $350.00 $400.00 $400.00 $425.00 $450.00 $300.00 $300.00 $300.00 $300.00NEW RESTRICTED PASS - 5 (2021) *NA *NA *NA *NA *NA *NA *NA $198.00 NA $198.00NEW RESTRICTED PASS - 7 (2021) *NA *NA *NA *NA *NA *NA *NA *NA NA $398.00

* (Monday - Friday Only)FOOT GOLF FEES18 Hole $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 9 Hole $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00 $8.00Replay Fee $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00Outing Fee (Incl. Soccer Ball) $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00Soccer Ball Rental 18 Holes $2.00 $2.00 $2.00 NA NA NA NA NASoccer Ball Rental $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00


Attachment A - Proposed Lake Of The Woods Golf Fees for 2021 Season

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PROMOTIONAL FEESTuesday Special (Includes Cart) $25.00 $25.00 $25.00 $25.00 NA NA NA NA9 and Wine (Includes cart + Wine) $30.00 $30.00 $30.00 NA NA NA NAThe Golf Card (Includes Cart) $25.75 $26.00 $26.00 $26.00 $26.00 $26.00 $26.00 $26.00WDWS 1/2 Price Haven** $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Lunch Special $30.00 $30.00 $30.00 NA NA NA NAWCIA Card- 1 Free Green fee must take cart $15.00 $15.00 $15.00 $16.00 $16.00 $16.00 $16.00Park District Reciprocal Fee (w/cart) $24.00 $24.00 $24.00 $26.00 $26.00 $26.00 $26.00Community Concierge Coupon ($5.00) ($5.00) ($5.00) ($5.00) ($5.00) ($5.00) ($5.00)Birthday Special *** $0.00 $0.00 $0.00 $0.00 NA NA NACome Back Coupon ($5.00) ($5.00) ($5.00) ($5.00) ($5.00) ($5.00) ($5.00)C-U Savings $26.00 NA NA NA NA

SIMULATOR FEES18 Hole Weekday $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00Weekends & Holidays $20.00 $20.00 $20.00 $20.00 $18.00 $18.00 $18.009 Hole $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00Simulator Practice 1/2 Hour $10/$18 $10/$18 $10/$19 $10.00 $10.00 $10.00 $10.00Simulator Winter League Fee $0.00 $0.00 $100.00 $100.00 $125.00 $125.00 ****NA


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October 9, 2020 MEMORANDUM To: Board of Commissioners From: Matt Kuntz, Middle Fork Forest Preserve Site Superintendent

John Baker, Business and Finance Director Re: Resolution 2020-13, Camping Fees for 2021

Action Requested Staff requests the Board approve Resolution 2020-13 authorizing the Middle Fork campground fee schedule for 2021.

Background Camping fees at the Middle Fork Forest Preserve have not changed since a modest 2017 price increase. Dark Sky attendance at Middle Fork has greatly increased campsite demand particularly for non-electric sites. The 2017 fee resolution discontinued primitive camping because demand at that time had dropped substantially.

Staff regularly review other local campground rates in the local area to ensure that rates are competitive. The new fees are expected to generate approximately $9,925 in additional revenues annually. Since COVID has changed camping patterns to some degree staff compared 2019 site usage with the fee increases to estimate the anticipated new revenues.

Some of the new revenue is expected to come from the conversion of the overflow camping area into six new non-electric sites, which appears to be the preferred camping style of astro-tourists. With the return of non-electric sites comes a new proposed non-electric rate. The proposed weekend and holiday modest rate increases are also expected to boost revenue.

Existing and proposed fees are as follows:

2018-2020 Rate 2021 Proposed Holidays/Events (electric) $28.00 30.00 Friday-Saturday Nights (electric) $23.00 25.00 Monday-Thursday Nights (electric) $16.00 18.00 Monday-Sunday Nights (non-electric) discontinued 15.00 Burr Oak Group Site (electric) $70.00 75.00 Indian Ridge Group Site (non-electric) $55.00 55.00

Holidays include Memorial Day, Independence Day, Labor Day and Columbus Day and require a three night minimum payment for holiday weekends. Special event weekends shall be determined by the Executive Director upon the advice of the Middle Fork River Site Superintendent and shall be set up in the campground reservation system no later than December 31 annually. Potential event weekends include the I & I Tractor Show and International Dark Sky events.

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RESOLUTION 2020-13 Camping Fees for 2021

WHEREAS, the Champaign County Forest Preserve District in Champaign County, Illinois, is a district organized and existing under the Downstate Forest Preserve Act of the State of Illinois, as amended;

WHEREAS, Middle Fork’s Harry L. Swartz Campground operation is an integral part of the Champaign County Forest Preserve District and its revenues support the District’s general operating fund;

WHEREAS, the Board of Commissioners is responsible for establishing pricing for

campground fees as well as other District user fees; WHEREAS, the International Dark Skies designated Middle Fork River Forest Preserve

to be the first Dark Sky Park in Illinois which has increased interest and visitation to the Harry L. Swartz Campground,

WHEREAS, Middle Fork’s Harry L. Swartz Campground is in demand for certain local

special events, WHEREAS, current overflow camping is now in demand for primitive camping, AND WHEREAS, certain campground patrons have already reserved campsites at the Middle

Fork campground for 2020 at present rates, NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the

Champaign County Forest Preserve District hereby approves: 1. the attached camping fee schedule with an effective date of January 1, 2021. 2. that the approved camping fees shall remain in effect until subsequent Board of

Commissioner action to increase or otherwise adjust camping fees. 3. that all paid reservations made prior to January 1, 2021 shall be honored at current

campground fee rates.

PASSED, ADOPTED AND APPROVED THIS 15th DAY OF OCTOBER, 2020. ____________________________________ President ATTEST: __________________________________ Secretary

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Middle Fork Campground Fees Proposed Fee Schedule

January 1, 2021

2018-2020 Rate

2021 Proposed

Holidays (electric) $28.00 $30.00 Friday-Saturday Nights (electric) $23.00 $25.00 Monday-Thursday Nights (electric) $16.00 $18.00 Monday-Sunday Nights (non-electric) discontinued $15.00 Burr Oak Group Site (electric) $70.00 $75.00 Indian Ridge Group Site (non-electric) $55.00 $55.00

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October 5, 2020 MEMORANDUM To: Champaign County Forest Preserve District Board From: Mary Ellen Wuellner, Executive Director

Barb Oehlschlaeger-Garvey, Museum and Education Director Re: Naming Proposal – Rankin Collections Care Center

Action Request Staff requests authorization to rename the Large Artifact Storage wing of the Museum of the Grand Prairie, upon completion of construction, in memory of the Rankin family. The wing would be named the Rankin Collections Care Center.

Background As you recall, in 2013 the Museum of the Grand Prairie applied and was approved for a State of Illinois Public Museum Capital Grant to raze and rebuild a wing on the museum to house and care for oversized artifacts – wagons, furniture, farm equipment, etc. During 2014, museum staff moved most artifacts out of the old facility in preparation for spring demolition. However in early 2015, the grant was frozen along with most state grant funding pending resolution of state budget problems. That resolution did not come for another three years. In 2019, we finally received an executed grant agreement.

Unfortunately, construction costs increased significantly in the seven years since we first submitted the grant application. The lowest construction bid exceeded the state grant award by about $176,000 (43%). The bid, totaling $414,000 was approved by the Board at its August regular meeting.

In 2019, the Museum of the Grand Prairie received a bequest from the estate of Stan Rankin, in the total amount of approximately $261,000. Initially it was thought that this bequest could form the basis for an endowment, which could be grown over time to eventually provide long-term sustainability for the museum building, exhibit, and programs. However, the Rankin funding must now be tapped to complete the large artifact facility project.

The proposed funding breakdown is provided below:

To recognize Stan and his mother Dorothy, both of whom were long-time supporters of the museum and donated pieces that are now in its collection, staff recommends that the new Collections Care facility be named in honor of the family. Per policy, the Board of

Public Museum Capital Grant $238,200 Rankin Funds $134,800 Museum Store Fund $11,000 District Capital Projects $30,000 Total Project Budget $414,000

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Commissioners must approve all recommendations for naming of facilities, sites, trails, etc. Although the Rankin contribution falls short of the 50% threshold for naming rights at 33%, the private bequest makes up 77% of the non-grant portion of the project. And the naming would also recognize the non-monetary contributions made by both Stan and Dorothy over their combined decades of volunteer service and support to the museum. The Friends Foundation board discussed staff’s proposal at its September meeting. Foundation board members recommended approval of this proposal to encourage others who may be considering or may be approached by the Foundation for significant donations in support of District projects. The collections and curatorial staff at the museum are also working on plans for a spring 2021 virtual exhibit highlighting the quilt collection donated by the Rankins to the museum. Excerpt from Policy 2.12, Approved March 17, 2016 Regarding Facility Naming Facilities Facilities include use or access areas, buildings or site amenities that are a specific, distinguishable features such as structures, trails, roads, bodies of water, or distinguishable portions of a preserve or body of water. These facilities shall be named: • For specific natural, geographic, cultural, or for a historic feature, event, or individual. • For a prior or historic settlement or town on or near the subject area. • In celebration of a special or significant event • To honor an individual or family name in recognition of:

o A contribution or donation to the District equal to or greater than 50 percent of the monetary cost of acquiring or constructing the specific facility.

o A sale/purchase transaction by which the District acquires the facility at less than the fair market value thereof as determined by the District.

o A significant and specific non-monetary contribution to the District.

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October 11, 2020 MEMORANDUM To: Board of Commissioners From: Brian Taylor, Homer Lake Site Superintendent Re: Purchase of a John Deere Z997R Mower with 72 Inch Deck Action Requested The Board of Commissioners is requested to approve the purchase of one (1) new 2020 John Deere Z997R mower from AHW in Urbana, Illinois pursuant to the Illinois State Purchasing Contract 4018512 for the price of Sixteen Thousand, Two Hundred Dollars and Sixty Cents ($16,200.60). Background Homer Lake purchased its first JD 997 zero turn mower in 2007 and found it to be an extremely reliable piece of equipment. The new mower will replace the 14 year old unit which now has 2,294 hours of service on it. We have been fortunate that AHW has the government contract for John Deere so that any service or parts can be obtained in Urbana. This purchase will be made under an Illinois State Purchasing Agreement. It is interesting to note that the retail price of this mower is $24,180. Funding Source FY 2020 Budget: Capital Equipment Fund Amount Budgeted $ 20,000.00 State Bid Price $ 16,200.60 Budget Remaining $ 3,799.40

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October 7, 2020 MEMORANDUM To: Board of Commissioners From: Mary Beck, HR Assistant/Risk Management Coordinator Re: IAPD Credentials Certificate

Action Requested Staff requests the Board of Commissioners approve the attached Credentials Certificate designating a District representative to serve as a delegate to the Illinois Association of Park Districts’ Annual Business Meeting. Background Each member agency of the Illinois Association of Park Districts is entitled to be represented at the Annual Business Meeting, which will be held on Saturday, January 30, 2021 at 3:30 p.m. via virtual means (during the IPRA/IAPD annual conference). In order to ensure eligibility of the District’s delegate, the attached Credentials Certificate must be approved at a meeting of the CCFPD Board of Commissioners. Also attached are two memos from the IAPD regarding the procedures for recommending Resolutions to the Annual Meeting and changes or amendments to the IAPD Constitutional By-Laws.

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