Board-Agenda-11-20-19-R.pdf - Community Action ...

COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF DIRECTORS MEETING

5005 Business Park North, Bakersfield, CA November 20, 2019

12:00 pm

AGENDA

I. Call to Order

a. Moment of Silence / Pledge of Allegiance (Please Stand)

b. Reading of the “Promise of Community Action” (Please Stand)

Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makesAmerica a better place to live. We care about the entire community, and we are dedicated to helping peoplehelp themselves and each other.

c. Roll Call

Janea Benton Nila Hogan Guadalupe Perez Jimmie Childress Mike Maggard Fred Plane Curtis Floyd Jonathan Mullings Ana Vigil Jose Gurrola Yolanda Ochoa Craig Henderson Marian Panos

II. Approval of Agenda

III. Approval of Meeting Minutes

a. Minutes of October 30, 2019 Board of Directors Meeting – Action Item (p. 4-8)

IV. Introduction of Guests / Public Forum

The public may address the Board of Directors on items not on the agenda. Speakers are limited to 3 minutes. Ifmore than one person wishes to address the same topic, the total group time for the topic will be 10 minutes.Please state your name before making your presentation.

V. Special Presentation:

a. No Special Presentation

VI. New Business

a. Resignation of Two Board Members, Warren Peterson (Private Sector) and Lorena Fernandez (Low-IncomeSector) and Discussion to Fill Seats – Jeremy Tobias, Chief Executive Officer – Action Item (p. 9-18)

b. Resolution to Approve the Submission of a General Child Care and Development Program Expansion FundingApplication – Jerry Meade, Program Design & Management Administrator – Action Item (p. 19-20)

c. Resolutions to Approve the Submission of the Community Development Block Grant (CDBG) Application to theCity of Bakersfield and the County of Kern for Warehouse Capacity Expansion at the Food Bank – Pritika Ram,Director of Administration – Action Item (p. 21-23)

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Community Action Partnership of Kern Board of Directors Meeting Agenda November 20, 2019 of 3

d. Funding Request – City of Bakersfield Public Safety & Vital Services Affordable Housing – Pritika Ram, Director

of Administration – Action Item (p. 24) e. Homeless Services Project Update and New Job Descriptions – Sheila Shegos, Outreach & Grants Administrator

/ CAPK Homeless Project Lead – Action Item (p. 25- )

VII. Committee Reports

a. PRE Committee Report – Pritika Ram, Director of Administration – Action Item i. Minutes from the November 6, 2019 Committee Meeting (p. )

ii. WIC Program Presentation iii. October 2019 Program & Division Reports (p. ) iv. Application Status Reports & Funding Requests for October 2019 (p. ) v. October 2019 Head Start / State Child Development Enrollment Update & September 2019 Meals

Report (p. ) b. Audit & Pension Committee Report – Tracy Webster, Chief Financial Officer – Action Item

i. Minutes from the November 7, 2019 Committee Meeting (p. ) ii. 3rd Quarter 2019 Pension Plan Update (p. )

iii. CAPK 403(b) and 401(a) Retirement Plan Re-Pricing (p. ) c. Budget & Finance Committee Report – Tracy Webster, Chief Financial Officer – Action Item

i. Minutes from the November 13, 2019 Committee Meeting (p. ) ii. Application Status Report & Funding Requests (p. )

iii. Head Start & Early Head Start Budget to Actual Reports (p. ) iv. Changes to Human Resource & Finance Job Descriptions (p. ) v. Federal Financial Report (p. )

vi. Proposed Budget & Finance Committee Agenda Restructure (p. ) vii. Resolution to Approve the Submission of the 2020 Community Service Block Grant (CSBG) Contract

Number 20F-3015 from the Department of Community Services and Development (p. ) viii. Resolution to Approve the Submission of the California Coastal Commission Whale Tail Application for

the Real-Life Eco-Column Project at the Friendship House Community Center and Shafter Youth Center (p. )

ix. Discretionary Fund Update (p. ) x. Financial Statements, October 2019 (p. )

VIII. Advisory Board Reports

a. Head Start Policy Council Report – Nila Hogan, Policy Council Representative – Action Item i. November 2019 Policy Council Report (p. )

ii. October 22, 2019 Policy Council Minutes (p. ) b. Friendship House Advisory Board Report – Carmen Segovia, Director of Health & Nutrition – Action Item

(Verbal Report)

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Community Action Partnership of Kern Board of Directors Meeting Agenda November 20, 2019 of 3

IX. Chief Executive Officer Report – Jeremy Tobias, Chief Executive Officer – Action Item

a. Board Retreat Report: Update on Creation of Foundation (Verbal Report) b. 2020 Board of Directors and Standing Committee Meeting Calendar (p. ) c. Certified Community Action Professional (CCAP) (p. )

X. Board Member Comments

XI. Closed Session

XII. Closed Session Report

XIII. Next Scheduled Meeting

Board of Directors Meeting Wednesday, January 29, 2020 (pending BOD approval) 12:00 pm 5005 Business Park North Bakersfield, CA 93309

XIV. Adjournment

This is to certify that this Agenda Notice was posted in the lobby of the CAPK Administrative Office at 5005 Business Park North, Bakersfield, CA and online at www.capk.org by 12:00 pm, November 15, 2019. Paula Daoutis, Administrative Coordinator.

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http://www.capk.org/

COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF DIRECTORS MEETING

5005 Business Park North | Bakersfield, CA 93309 October 30, 2019

MEETING MINUTES

I. Call to Order

Secretary Yolanda Ochoa called the meeting to order at 12:05 pm at the Community Action Partnership of Kern Administrative Building, located at 5005 Business Park North, Bakersfield, CA.

a. Moment of Silence / Pledge of Allegiance

b. Reading of the “Promise of Community Action”

c. Roll Call

Roll Call was taken with a quorum present:

Present: Jimmie Childress, Craig Henderson, Nila Hogan, Jonathan Mullings, Yolanda Ochoa, Marian Panos, Guadalupe Perez, Fred Plane, Ana Vigil

Absent: Janea Benton, Curtis Floyd, Mike Maggard, Warren Peterson

Others Present: Jeremy Tobias, Chief Executive Officer; Pritika Ram, Director of Administration; Carmen Segovia, Director of Health & Nutrition; Emilio Wagner, Director of Operations; Tracy Webster, Chief Financial Officer

II. Approval of Agenda

Motion was made and seconded to approve the Board of Directors meeting agenda for October 30, 2019. Carried by unanimous vote. (Henderson/Plane).

III. Approval of Meeting Minutes

a. Minutes of the September 25, 2019 Board of Directors Meeting.

Motion was made and seconded to approve the minutes of the September 25, 2019 meeting. Carried by unanimous vote. (Panos/Mullings).

IV. Introduction of Guests / Public Forum

No one addressed the Board.

V. Special Presentations

a. Presentation by Eben Schwartz, Marine Debris Program Manager with the California Coastal Commission provided a report on the beach clean-up event with the Friendship House Community Center and Shafter Youth Center youth participants on the third Saturday of September. Mr. Schwartz invited CAPK to reapply for the 2020 grant and stated the program is funded by the Whale Tale license plates.

b. Pritika Ram introduced the new VITA Program Manager, Jacqueline Guerra who came to CAPK from United Way of Kern as a Tax Preparer / Coordinator.

VI. New Business

a. Update and Direction of County & City Low Barrier Homeless Shelter – Sheila Shegos, Outreach & Grants Administrator – Action Item

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Community Action Partnership of Kern Board of Director Meeting Minutes October 30, 2019 Page 2 of 5

Jeremy Tobias provided opening remarks and stated that the homeless shelters proposed by both the County & City are highly visible in the community. Both entities have recognized the urgent need to create low barrier shelters and CAPK has been asked to consider being the Operator of both shelters. At CAPK, staff recognizes this as a call to service and a call to action for the community we serve. The Board appointed an ad-hoc committee to provide assistance and guidance to staff. The County is moving quickly and recently approved an emergency declaration and they have expressed a strong desire for CAPK to be the sole operator. The emergency declaration allows for the County to bypass the normal RFP requirements, which will expedite the process. The City has reached an agreement to purchase a building on East Brundage. CAPK has had active discussions in operating their facility; however, it is not likely that they will move at the same pace as the County. Jeremy reminded the Board that Sheila Shegos has been named the Point Person for the homeless project and Sheila provided additional comments. Sheila stated that staff is meeting regularly with the County and the Office of Public Health is also involved to provide insight for public health and sanitary needs, meals, restroom areas, showers, etc. The County plan is to eventually house 150 beds; however, they propose to start smaller with 50 beds to logically work out all issues before expanding. Safety is a concern and the plan for the County is to budget $400,000 for 2 security guards 24/7 365 days per year and install security cameras throughout the facility and grounds. The Board addressed a variety of concerns about CAPK not having enough say in the management of the facility to the screening of participants. While those are valid concerns, Jeremy stated that Low Barrier does not mean “No” Barrier. Staff has been very involved with the planning, consulting with service providers, visiting other similar shelters across the state, and contractual matters. Jeremy and Fred Plane, a member of the ad-hoc committee, assured the Board that no contract will come before the Board if it does not make sense for CAPK. Fred also asked the Board to trust the staff to negotiate the details. Given the concerns addressed by the Board, Jeremy proposed revising the original recommendation to allow staff to continue to work with local officials from both the County and City and any proposed contracts will be brought before the Board for approval. Motion was made and seconded to amend the motion to authorize staff to continue negotiations and direct the CEO to provide the contract for Board review and approval. Carried by a vote of 8 in favor, 0 opposed, and 1 abstention (Vigil/Perez).

b. Ad Hoc Housing Committee Update – Pritika Ram, Director of Administration – Info Item

Pritika Ram provided an update from the Ad Hoc Housing Committee has been working with a Housing Advisor from California Community Economic Development Association (CCEDA) and has proposed that a housing needs assessment and competitive analysis through a MOU be completed. Staff and the Committee are also researching possible grant opportunities. The Committee will keep the Board apprised of any new developments.

c. Board Retreat Action Item: Capital Campaign / Fundraising – Pritika Ram, Director of Administration – Info Item

Pritika Ram provided an update on the Board Retreat Action Item for the Capital Campaign / Fundraising and stated that staff has investigated capital campaign options. Pritika has met with four individuals to gather information on a capital campaign for CAPK. We are currently at the assessment phase and a detailed

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assessment is required. Upon completion of the assessment, the next step is to provide CAPK with the analysis which will be a temperature check on how CAPK is viewed in the community and what tools are needed to move forward. Pritika will reach out to partners and will seek proposals and will create an RFP to move forward. The second part is the foundation and the question remains, does CAPK want to move forward with a foundation? It does seem feasible to have a foundation to include a small foundation Board that will be tasked with outreach and fundraising and will look to philanthropists. Craig asked if the foundation would be under the CAPK board, and report to this board? Pritika will research and get a legal opinion. There are specific legal requirements and limitations but the best way to control the foundation is to seat good Board Members, and ensure that the Articles of Incorporation and Bylaws are well written.

d. Board Retreat Action Item: 2020 Board Governance Calendar – Pritika Ram, Director of Administration –

Action Item

Pritika Ram provided a copy of the 2020 Board Governance Calendar which was an action item from the Board

Retreat.

Motion was made and seconded to approve the 2020 Board Governance Calendar. Carried by unanimous

vote. (Plane/Panos).

e. Board Retreat Action Item: Update on Agency Customer Relations Management (CRM) Platform – Emilio Wagner, Director of Operations – Info Item

Emilio Wagner provided an update from the Board Retreat Action Item for the Agency Customer Relations Management (CRM) platform. Staff has selected Microsoft 365. The 211 and Energy programs are testing it now. Once testing is completed, we will have a better idea of the total cost. A cost estimate is expected by the end of November or early December.

VII. Committee Reports

a. Executive Committee Report – Jeremy Tobias, Chief Executive Officer – Action Item

Jeremy reported that the Executive Committee met on October 10 at the direction of the Board to review and approve the final Employee Health Insurance plan for next year. The final plan was approved by the Ad-Hoc Committee and Executive Committee. Motion was made and seconded to approve the Executive Committee Report and all action items. Carried by unanimous vote (Henderson/Perez).

b. PRE Committee Report – Pritika Ram, Director of Administration – Action Item

Pritika Ram reported that four Action Items were approved by the PRE Committee at the October meeting. Motion was made and seconded to approve the PRE Committee Report and all items. Carried by unanimous vote (Henderson/Childress).

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c. Budget & Finance Committee Report – Tracy Webster, Chief Financial Officer – Action Item

Tracy reported that twelve Action Items were approved, and one was tabled with the recommendation to bring back to the Committee at the November meeting. Tracy reported that it was not necessary to utilize the line of credit for the month of September. Central Kitchen expenditures are at 48.7% as of September 30, 2019 and USDA revenue was at 49.9%. Expenditures ae below target at month 7 in the budget period. Agency expenditures are currently at 47% for the year. The Indirect Fund budget to actual report for month-end September 30, 2019 showed that revenue exceeded expenditures by $146,069 which is 28% of the budgeted indirect revenue. Overall expenditures are 53.6% of budget and is less than 58.233% at month 7 of the 12-month budget period. Motion was made and seconded to approve the Budget & Finance Committee Report and all items. Carried by unanimous vote (Henderson/Vigil).

VIII. Advisory Board Reports

a. Head Start Policy Council Report – Nila Hogan, Council Representative – Action Item

Nila Hogan provided the Head Start Policy Council Report for the month of October.

Motion was made and seconded to approve the Head Start Policy Council Report. Carried by unanimous vote. (Childress/Henderson).

b. Friendship House Community Center Advisory Board Report – Fuchsia Ward, Advisory Board Member – Action

Item

Fuchia Ward provided the Friendship House Community Center Advisory Board Report and stated that the gala event held on October 24, 2019 was a success. Early report is that $13,000 was raised to support the Center. Motion was made and seconded to approve the Friendship House Community Center Advisory Board Report. Carried by unanimous vote (Plane/Vigil).

IX. Chief Executive Officer Report

a. Jeremy Tobias reported that he spoke with Warren Peterson about resigning from the Board due to his out-

of-state employment. Warren agreed to resign effective October 31, 2019 and expressed his gratitude to the Board for allowing him to serve for so many years.

Yolanda Ochoa raised the issue of attendance for Lorena Fernandez and said that Lorena has not met the agreed upon attendance requirements and requested the Board take action to remove her. Jeremy asked the members of the Board if they wished to add any comments. Ana Vigil agreed that Lorena needs to be removed so we can ensure that the individuals in the South Kern Low-Income Sector are being served. Jeremy informed

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the Board that staff will follow the Bylaws and issue a letter to Lorena to advise her of Board Action at the November meeting. Motion was made and seconded to approve the Chief Executive Officer’s Report. Carried by unanimous vote. (Plane/Vigil).

X. Board Member Comments

a. Ana Vigil praised the work of the Friendship House Advisory Board for a successful event. b. Marian Panos complimented the work of staff and the Policy Council for their year-end event. c. Yolanda Ochoa said she has met her 5-year commitment on the Policy Council and asked for others to step up

to be the Board Representative.

XI. Closed Session

a. Conference with Real Property Negotiations Property Address: 5005 Business Park North, Bakersfield, CA 93309 Agency Negotiator: Jeremy Tobias Negotiating Parties: Region IX Under Negotiation: Price & Authority

c. Reconvened into open session at 1:52 pm.

XII. Closed Session Report

Jeremy Tobias reported that the Board gave staff direction to proceed with property negotiations.

XIII. Next Scheduled Meeting

Board of Directors Meeting Wednesday, November 20, 2019 12:00 p.m. 5005 Business Park North Bakersfield, CA 93309

XIV. Adjournment

The meeting adjourned at 1:53 p.m.

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COMMUNITY ACTION PARTNERSHIP OF KERN

MEMORANDUM

To: Board of Directors

From: Jeremy T. Tobias, CEO

Date: November 20, 2019

Subject: Agenda Item VI(a): Resignation of two Board members, Warren Peterson (Private Sector) and Lorena Fernandez (Low-Income Sector) and discussion on filling the positions – Action Item

As the Board is aware, we have received the resignations of two Board members: Warren Peterson (Private Sector) and Lorena Fernandez (Low-Income Sector). Both resignations are effective immediately. The resignation letters are attached. Each of the two sectors carry different requirements for appointments to the Board. However, with these two resignations, there is an option to fill the seats simultaneously and effectively. The Community Action Partnership of Kern By-laws, Article I, Section 3, item B state that if a low-income representative fails to complete his/her term of office, the Board will have the option of appointing a successor to complete the remainder of the term (see attached by-law sections). This is in-lieu of the regular formalized election process which can be a much longer procedure. The term of the now vacant low-income seat is July 1, 2017 through July 1, 2022. The Private Sector selections process is the use of community notices, applications and a review of applicants by an Elections Committee and a recommendation to the full Board to make the appointment as described in Article I, Section 3, item C. Staff recommends following a similar procedure for both seats. Each seat would be advertised accordingly, and applications sought. An Elections Committee would be appointed to review and interview applicants and make a recommendation to the Board of Directors for final appointment to the open seat. Recommendation: Staff recommends the Board of Directors authorize the Chairperson to appoint a three person elections committee, direct staff to advertise and promote the two open Board seats, present all applications to the Elections Committee and present the committee recommendations to the Board of Directors for appointment. Attachments: Resignation letters form Warren Peterson and Lorena Fernandez

Excerpts of CAPK Bylaws, Article I

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MEMORANDUM

To: Board of Directors From: Jerry Meade, Program Design and Management Administrator


Subject: Agenda Item VI(b): Resolution to Approve the Submission of a General Child Care and Development Program Expansion Funding Application– Action Item

The California Department of Education (CDE) Early Learning and Care Division announced the availability of approximately $50 million for General Child Care and Development funds, commonly referred to as CCTR. The Head Start and State Child Development Division blends CCTR funding with Early Head Start (EHS) funds providing center-based services for children of families needing childcare in order to work, attend school, or job-training. CCTR expansion funding is rare and program is capitalizing on this opportunity for both our Kern and San Joaquin County EHS programs. The CCTR funds for our San Joaquin County program will significantly improve our ability to meet community needs.

The funds will be used to expand blended funding at EHS center-based slots by 170 in Kern, which will support the EHS Expansion awarded (146 slots) by the Office of Head Start in July 2019, as well as the EHS Child Care Partnership (24 slots) grant awarded in March 2019. Additionally, this CCTR application will request funds to expand services for 166 of our EHS slots in San Joaquin County using the blending methodology currently used in Kern.

The funding calculations estimated below are based on an annualized budget to serve 336 children no less than 245 days:

General Child Care and Development Kern County: $2,490,342 General Child Care and Development SJC County: $2,655,070 Total $5,145,412

Recommendation Staff recommends the Board of Directors approve with resolution, the submission of the California Department of Education General Child Care and Development Program Expansion Funding Application. Attachments: Resolution 2019-24 approving General Child Care and Development Program Expansion Funding Application.

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RESOLUTION # 2019-24

A Resolution of the Board of Directors of the Community Action Partnership of Kern

Approving the Submission of the General Child Care and Development Program Expansion Funding Application

The Board of Directors, of Community Action Partnership of Kern located at 5005 Business Park North, Bakersfield, CA 93309, met on November 20, 2019, in Bakersfield, California at a scheduled Board meeting and resolved as follows: WHEREAS, Community Action Partnership of Kern (CAPK) is a private, non-profit 501(c)(3) corporation established as a result of the Economic Opportunity Act of 1964, and is the federally designated community action agency serving the low-income, elderly and disadvantaged residents of Kern County; and WHEREAS, CAPK is charged with the responsibility of continuing the battle to alleviate poverty in Kern County by developing and implementing creative and innovative programs, and has adopted the philosophical position of “Helping People, Changing Lives’ in its quest to assist people in need, and families with minimal or no resources; and WHEREAS, the California Department of Education has offered expansion dollars for the General Child Care and Development funds; and WHEREAS, the Head Start and State Child Development Division is requesting $5,145,412 to serve 336 children in Kern and San Joaquin Counties; and WHEREAS, the California Department of Education requires that an authorized signatory be named for the General Child Care and Development Application; and NOW, THEREFORE, be it resolved that the Executive Committee of the Board of Directors hereby authorizes Jeremy T. Tobias, Chief Executive Officer, to act on behalf of the Board as CAPK’s representative signatory with regard to the General Child Care and Development Application. APPROVED by a majority vote of the Board of Directors of Community Action Partnership of Kern, this 20th day of November 2019. __________________________ ____________________ Curtis Floyd, Chair Date CAPK Board of Directors

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MEMORANDUM


From: Pritika Ram, Director of Administration


Subject: Agenda Item VI(c): Resolutions to Approve the Submission of the Community Development Block Grant (CDBG) Application to the City of Bakersfield and the County of Kern for Warehouse Capacity Expansion at the Food Bank– Action Item

Background Community Action Partnership of Kern (CAPK) is requesting up to $500,000 each from the City of Bakersfield and the County of Kern for the 2020-2021 Community Development Block Grant (CDBG) funding for the expansion of the CAPK Food Bank warehouse by 25,000 to 30,000 square feet. The remaining funds will be provided through CAPK activities, including a capital campaign. The increase in need for emergency food assistance in Kern County, along with the introduction of new food programs, require additional operating space. The CAPK Food Bank added the Senior Food Program to serve low-income senior residents aged 60 years and older resulting in an increased caseload from 3,500 to 4,100 participants a month. Currently, the senior food program is operating off-site on a leased property for additional space, which directly impacts costs and operational efficiencies. In addition to our communities’ increased reliance on our distribution partners, we are finding areas that are undeserved, but are limited due to space. For these reasons, an increase in space and improved workflow is imperative in growing the Food Bank. The CDBG applications are due to the City of Bakersfield by November 22, 2019, and the County of Kern by December 6, 2019. Recommendation

Staff recommends the Board of Directors approve the two Resolutions approving the submission of the Community Development Block Grant (CDBG) application to the City of Bakersfield and the County of Kern for Warehouse Capacity Expansion at the Food Bank. Attachments: Resolution Number 2019-25 Resolution Number 2019-26

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Approving the Submission of Application for 2020-2021 City of Bakersfield Community Development Block Grant (CDBG) Funds

The Board of Directors of Community Action Partnership of Kern, located at 5005 Business Park North, Bakersfield, CA 93309 met on November 20, 2019 at a scheduled Board meeting located at 5005 Business Park North, Bakersfield, CA 93309, and resolved as follows: WHEREAS, Community Action Partnership of Kern (CAPK) is a private, non-profit 501(c)(3) corporation established as a result of the Economic Opportunity Act of 1964, and is the federally designated community action agency serving the low-income, elderly and disadvantaged residents of the City of Bakersfield; and WHEREAS, CAPK is charged with the responsibility of continuing the battle to alleviate poverty in Bakersfield by developing and implementing creative and innovative programs, and has adopted the philosophical position of “Helping People, Changing Lives,” in its quest to assist people in need, and families with minimal or no resources; and WHEREAS, CAPK Board of Directors has determined that there is a need for anti-poverty programs to meet the needs of the low-income residents of the City of Bakersfield; and NOW, THEREFORE, be it resolved that the CAPK Board of Directors hereby authorizes staff to submit an application to the City of Bakersfield, and hereby requests the City of Bakersfield provide financial assistance and the obligations that accompany said funds for the purpose of expansion of the CAPK Food Bank Warehouse facility. Be it further resolved that Jeremy T. Tobias, Chief Executive Officer, is hereby authorized to request this course of action by completing any and all application documents for submittal to the City of Bakersfield on behalf of Community Action Partnership of Kern. APPROVED by a majority vote of the Directors of the Community Action Partnership of Kern, this 20th day of November 2019.

__________________________ ____________________ Curtis Floyd, Chair Date CAPK Board of Directors

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Approving the Submission of Application for 2020-2021 County of Kern Community Development Block Grant (CDBG) Funds

The Board of Directors of Community Action Partnership of Kern, located at 5005 Business Park North, Bakersfield, CA 93309 met on November 20, 2019 at a scheduled Board meeting located at 5005 Business Park North, Bakersfield, CA 93309, and resolved as follows: WHEREAS, Community Action Partnership of Kern (CAPK) is a private, non-profit 501(c)(3) corporation established as a result of the Economic Opportunity Act of 1964, and is the federally designated community action agency serving the low-income, elderly and disadvantaged residents of the County of Kern; and WHEREAS, CAPK is charged with the responsibility of continuing the battle to alleviate poverty in Bakersfield by developing and implementing creative and innovative programs, and has adopted the philosophical position of “Helping People, Changing Lives,” in its quest to assist people in need, and families with minimal or no resources; and WHEREAS, CAPK Board of Directors has determined that there is a need for anti-poverty programs to meet the needs of the low-income residents of the County of Kern; and NOW, THEREFORE, be it resolved that the CAPK Board of Directors hereby authorizes staff to submit an application to the County of Kern, and hereby requests the County of Kern provide financial assistance and the obligations that accompany said funds for the purpose of expansion of the CAPK Food Bank Warehouse facility. Be it further resolved that Jeremy T. Tobias, Chief Executive Officer, is hereby authorized to request this course of action by completing any and all application documents for submittal to the County of Kern on behalf of Community Action Partnership of Kern. APPROVED by a majority vote of the Directors of the Community Action Partnership of Kern, this 20th day of November 2019.


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Community Action Partnership of Kern Board of Directors Meeting

November 20, 2019

PLACE HOLDER Agenda Item VI(e): Homeless Services Project Update & New Job Descriptions – Sheila Shegos, Outreach & Grants Administrator / CAPK Homeless Project Lead – Action Item The job descriptions listed in Item VI (e) are set for a final review by staff on Tuesday, November 19th and are not included in the agenda packet. The memo and job descriptions will be emailed to you by end of day on Tuesday, November 19th and will be included in the agenda packet displayed on your iPads the day of the meeting.

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COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF DIRECTORS

PROGRAM REVIEW & EVALUATION COMMITTEE MEETING November 6, 2019

12:00 pm

MEETING MINUTES

1. Call to Order

Committee Chair Yolanda Ochoa called the meeting to order at 12:00 pm. 2. Roll Call

Roll Call was taken with a quorum present.

Present: Jose Gurrola, Nila Hogan, Yolanda Ochoa, Marian Panos

Absent: Jonathan Mullings

Others Present: Jeremy Tobias, Chief Executive Officer, Pritika Ram, Director of Administration; Carmen Segovia, Director of Health & Nutrition; and other CAPK staff.

3. Approval of Agenda

Motion was made and seconded to approve the Program Review & Evaluation Committee meeting agenda for November 6, 2019 as amended to include item 6b #4. Carried by unanimous vote. (Panos/Mullings).

4. Public Forum

No one addressed the Committee. 5. Program Presentation

Jacquelin Byrd, WIC Outreach & Public Relations Coordinator provided an overview of the program. On a monthly basis, CAPK WIC serves 16,160 participants from 23 locations throughout Kern County and the San Bernardino Mountains. The State of California has a total of 3,882 WIC vendors and 183 vendors are in Kern County. CAPK WIC is the only WIC agency in Kern County that provides breastfeeding peer counseling support 24/7. New WIC Cards will be arriving in Kern County on February 18, 2020 and will replace the vouchers. The cards will be a big improvement over the current system. Jacqueline played a video that showcased the WIC program and featured the WIC bus. The Committee requested that the WIC bus be brought to the BPN office on the date of a future Board Meeting so the Board can tour the bus.

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Community Action Partnership of Kern Program Review & Evaluation Committee Minutes November 6, 2019 Page 2 of 3

6. New Business

a. October 2019 Program & Division Reports – Pritika Ram, Director of Administration – Action Item

Sheila Shegos provided a summary of each of the monthly program reports for October and stated that all had noteworthy accomplishments. However, Sheila highlighted the new CalFresh Healthy Living program, and said that staff has done an amazing job with the start-up and are busy filling the open positions, setting up offices, and working with program partners. Motion was made and seconded to approve the October 2019 Program & Division Reports. Carried by unanimous vote. (Hogan/Gurrola)

b. Application Status Reports & Funding Requests – Pritika Ram, Director of Administration

– Action Item 1. California Department of Social Services for CAPK’s CalFresh Healthy Living Program.

2. California Coastal Commission for Friendship House Community Center and Shafter

Youth Center Kids Ocean Day.

3. The Center at Sierra Health Foundation for CAPK Census 2020.

4. Department of Human Services for the Medi-CAL Outreach Grant.

Sheila Shegos provided the Application Status Report for October and summarized the

four funding requests presented in the agenda packet.

Motion was made and seconded to approve the Application Status Reports & Funding

Requests. Carried by unanimous vote. (Panos/Gurrola).

c. October 2019 Head Start / State Child Development Enrollment Update & Meals Report – Ginger Mendez, HS State Enrollment / Attendance Manager – Action Item

Ginger Mendez reported that HS Kern and EHS San Joaquin achieved 100% enrollment. EHS Kern was at 86% and EHS Partnerships was at 39%. Most of the under-enrollment issues are due to facility renovations. The Office of Head Start is aware of the issues and are very supportive of CAPK’s efforts to meet enrollment requirements. There were six recruitment events in October resulting in 23 applications and staff is hopeful that enrollment numbers will rise. Enrollment for children with disabilities is increasing with two programs exceeding the 10% requirement. HS Kern is at 8.6% and EHS Partnerships is at 4%. All programs met the goal of less than 10% in the over income category. Overall daily attendance is 98% and four sites achieved 100%. Ginger reported that Risk Assessments were completed that included 90 comprehensive child file reviews. Individualized trainings are being provided for staff that were identified as needing improvement.

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Community Action Partnership of Kern Program Review & Evaluation Committee Minutes November 6, 2019 Page 3 of 3

A total of 85,587 meals were served in September to equal 87%

Motion was made and seconded to approve the October 2019 Head Start / State Child Development Enrollment Update & Meals Report. Carried by unanimous vote. (Hogan/Mullings).

7. Committee Member Comments

Pastor Jonathan Mullings said that he appreciates the Food Bank’s efforts to provide food in all areas of Kern County. Yolanda Ochoa reminded the Committee that the CAPK/KGET food drive is taking place outside of the KGET studios next Wednesday and encouraged volunteerism and donations.

8. Next Scheduled Meeting

Program Review & Evaluation Wednesday, January 15, 2019 (Pending Board Approval) 12:00 pm 5005 Business Park North Bakersfield, CA 93309

9. Adjournment

The meeting adjourned at 12:43 pm.

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COMMUNITY ACTION PARTNERSHIP OF KERN DIVISION/PROGRAM MONTHLY ACTIVITY REPORT

Division/Director: Administration/Pritika Ram Month/Year: October 1- October 30, 2019

Program/Work Unit: 2-1-1 Kern County

Staffing: 22 (1 Vacancy) Program Manager: Irene Fonseca

Services: Provides 24/7 information and referral services via phone or CAPK’s website to residents of Kern. Also provides call handling services for Kings, Tulare, and Stanislaus Counties. 211 schedules appointments, provides status updates on pending applications and mailed applications to clients for the CAPK Energy Program utility assistance services. As of October 2018, the Kern County Coordinated Entry System initiated as a program within 2-1-1 Kern.

Activities Description

Information & Referral Services Incoming Answered Unanswered Referrals

Kern County 4,949 4,474 475(10%) 8,494

Kings County 204 185 19(9%) *

Tulare County 758 702 56(7%) *

Stanislaus County 1,062 963 99(9%) *

Total 6,973 6,324 649(9%)

*2-1-1 Kern does not have access to the iCarol database for these counties. Per the agreements, 2-1-1 Kern provides referrals butdoes not track them. The information goes directly to the iCarol databases for the individual counties.

Most Requested Services Food Pantries Homeless Shelter Utility Assistance

Top 3 Unmet Needs Rental Assistance Transportation Developmental Screenings

Other Services Month YTD

LIHEAP Calls Answered 5,459 40,513

Weatherization Calls Routed through 2-1-1 378 4,833

Mental Health Calls Answered 293 2,518

Website Visitors Visitors to CAPK’s 2-1-1 Kern web page 4,056 44,019

VITA Calls Routed through 2-1-1 N/A 6,944

CalFresh Enrollments Onsite enrollment into CalFresh (Supplemental Nutrition Assistance Program (SNAP/food stamps)

Submitted Approved Pending

24 8 16

Coordinated Entry System (CES)

Entry point for the homeless population in Kern County.

211 Homeless Calls

QRT Received

Assessments Completed

733 30 189

Outreach Activities Outcomes

- Veterans Stand Down Resource Fair- Good Neighbor Festival- Bridges Academy Back to School Night- Hart Park After Dark- Shafter Youth Center Fall Festival Resource Fair

− 211 Kern - informational cards: 250

− 211 Kern - informational cards: 150

− 211 Kern- informational cards: 100



Highlights: 211 Program Manager attended the Northwest AIRS Educational Conference in Portland Oregon. 211 CES Program Coordinator attended the Clarity Conference in Las Vegas Nevada and the Community Solutions Built for Zero Conference in Denver Colorado. All conferences attended provided educational information used to enhance our services.

29


Division/Director: Nutrition Services/Carmen Segovia Month/Year: October / 2019

Program/Work Unit: CalFresh Healthy Living

Total Program Staffing: 8 Program Manager/Supervisor: Tammy Fisher

Program/Work Unit Description: CAPK with funded and unfunded community partners that reflect the geographic, cultural, and ethnic diversity of Kern County will implement strategies and/or interventions in communities to help establish healthy eating habits and a physically active lifestyle, in accordance with the Supplemental Nutrition Assistant Program Education (SNAP-Ed) guidance mandated by the Food and Nutrition Act under Section 28, with an interest in improving nutrition, physical activity, public health, the built environment, and health care where we work, live, shop, learn and play.

Activities Description Status

Month YTD

The lease was fully executed to house the CalFresh Healthy Living (CFHL) Program. The address is: 2323 16th Street, Suite 302 Bakersfield 93301 Phone: 661-439-3838 Fax: 661- 379-8437

Office space for this program was occupied by CAPK staff on 10/21/19

Recruitment for all positions started on October 1, 2019.

The Program Manager and Coordinator positions have been filled. Of the 5 Health Educator positions, 2 have been filled. Interviews for 3 Health Educators and the Program Assistant are in process.

Budget revision Staff submitted a budget revision to reflect the actual needs of the program. For example, now that the program has an actual office space, the occupancy costs will be projected more accurately.

Met with sub-contracted partners Reviewed process for submitting monthly claims reports to CAPK.

Other: 1. CAPK has three sub-contracted partners: Kern Superintendent of Schools (KCSOS), Lamont Elementary School

District/Lamont Weedpatch Family Resource Center (LESD/LWFRC), and Kernville Union School District (KUSD).The three school districts are using evidence-based education curriculums to engage students in nutritioneducation standards, implementing healthy eating/active lifestyle changes and sustainability measures in theircommunities.

2. Staff procured some office furniture and computers necessary to be operational and is in the process ofprocuring other office supplies such as file cabinets, a copier, and other items needed by the program.

3. In the future, staff will be reporting on direct and indirect education activities.

Staffing: Staffing for this program will include a Program Manager, a Program Coordinator, a Program Assistant, 5 Health Educators and an Accountant.

30


Div./Director: Fiscal Administrator, Donna Holland Month/Year: October 2019

Program/Work Unit: Central Kitchen Staffing: 22 Staff Members Program Manager: Lorenzo Maldonado

Services: Preparation and delivery of meals and snacks for children enrolled in CAPK’s Head Start/Early Head Start and Home Base option. The program provides the meals for the H.S. /E.H.S and Home Base. The program also delivers food service and janitorial supplies to the Head Start/Early Head Start centers and Home Base locations.

• Total meals prepared are supported by the daily meal production sheets and food transport sheets.

• Home base meal totals are supported by meal request forms submitted by center and Home Base staff.

Activities Status

Meals & Snacks Total # Prepared Breakfast Lunch Snack

Central Kitchen prepared for the HS/EHS centers 81,189 29,221 25,720 26,248

Home Base Meals 100 46 29 25

Total 81,289 29,267 25,749 26,273

Other:

1. Food handlers’ cards were obtained by the Central Kitchen’s Food Production Drivers in the month of October. All eleven Food Production Drivers with the assistance of Olivia Kent were able to take the online course and test to obtain their food handlers’ card. Nine out of the eleven Food Production Drivers have passed the training with an average score of 85%.

2. Central Kitchen being under Head Start program the Central Kitchen staff will now do the staff development sessions with the Head Start team. The Central Kitchen staff is looking forward to meeting the rest of the team. The Central Kitchen is looking forward this year’s staff development and all the activities.

3. The Central Kitchen’s walk-in freezer had to be shut down for a few days to replace the flooring. United Refrigeration replaced the flooring in the walk-in freezer. The flooring was replaced with diamond cut metal sheet to add traction to the floor. The Central Kitchen management searched for a vendor who could replace the flooring. There were seven vendor that were called for service out of the seven United Refrigeration is the only vendor that can do the work. The flooring has become slippery with time and the use of it. The flooring is being redone in the freezer to make so that it is safer for staff to work inside the freezer without worry of injury.

4. In staying with compliance with safety the Central Kitchen has added an eye wash station that meets the Cal-OSHA requirements for an eyewash station. The eyewash station is centrally localized in the kitchen where in case of an emergency is easily accessible. The Central Kitchen staff have been given instruction on how to use the eyewash system in case of an emergency.

31


Division/Director: Community Development/Pritika Ram Month/Year: October 2019

Program/Work Unit: Community Development Division

Total Staffing: 6 Program Manager/Supervisor: Sheila Shegos

Services: Grant research on funding resources and opportunities, proposal preparation, and special projects. Media and public relations, agency and program promotional materials, advocacy, social media and website management, special events and fundraising, English-Spanish translations. Community Development Team Activities

In October, the Outreach Team assisted the Friendship House Community Center Advisory Board in promoting the annual Friendship House Gala at the Bakersfield Museum of Art. We provided materials, press releases and media appearances for the event. We also promoted the donation of 400 winter jackets by Aera Energy and Assemblymember Salas to Head Start sites from Delano to Arvin. We attended the events and publicized it through social media. Team members also worked on messaging for the Kern County low-barrier shelter initiative. The Grants Team has been adding users to the new system, GrantHub and will be conducting training soon. The team held the 2nd annual Grants Day on October 3rd. The team hosted a two-day “Your Money Your Goals” Train the Trainer event October 17th and 18th, facilitated by the Consumer Financial Protection Bureau, for CAPK and outside partners.

Advocacy • Helped coordinate Congressman T.J. Cox tour of Friendship House Community Center.

• Attended the Downtown Business Association Block-to-Block luncheon.

• Shot, edited and released “Kids County Too” video for Kern Counts Census Partnership.

Outreach • Launched CalEITC and VITA marketing efforts for 2019-2020.

• Participated in meetings to develop plan for Kern County low barrier homeless shelter.

• Began work on CAPK and Head Start Annual Report.

• Promoted IKEA furniture build-up at the Friendship House Community Center.

• Shot video for Head Start Program.

Special Events

• Participated in the Veterans Stand Down Event on Oct. 10.

• Assisted in support of the Friendship House Community Center Gala on Oct. 24.

• Attended K.I.T.E. Committee event at Edwards Airforce Base.

Grants • Sierra Health Foundation, Census 2020 Outreach.

• CDBG City and County Applications: Exploring projects-Housing, Food Bank Expansion.

• Whale Tail: Youth Centers Beach trips.

Research • Complete Count Census.

• Capacity and program funding for East Kern Family Resource Center, VITA and Youth Centers.

• Affordable housing for low-to-moderate income families

• Funding for the Food Bank Expansion Project.

Projects • Homeless Low Barrier Shelters: City and County.

• 2020 Census, Kern County Census Committee.

• Completing certification for ROMA via review and taking test to become ROMA Certified

32


Division/Director: Nutrition Services/Carmen Segovia Month/Year: October/ 2019

Program/Work Unit: East Kern Family Resource Center

Total Program Staffing: 5 Program Manager/Supervisor: Whitney Hughes

Program/Work Unit Description: Serves low-income individuals and families residing in East Kern County communities of Boron, California City, Mojave, North Edwards, Rosamond, and Tehachapi. Services include case managing families with children who are at risk of abuse and neglect (Differential Response); preparing children to enter kindergarten (School Readiness Initiative); parenting education; emergency supplies closet for immediate basic needs such as clothing, food, diapers, infant formula, bus passes, and gas vouchers.

Activities Description Status

Month YTD

Referrals for services Case Managed Families

Differential Response F5K School Readiness Economic Empowerment

39 1 0

234 34 47

Children enrolled in center-base program 3 21

Adults in Court Mandated Parenting Classes 23

Services to Walk-ins Services e.g., faxing and photocopying legal documents (such as such as birth certificates, Social Security cards, immigration status information needed to receive public assistance), food, clothing, referrals to other support services, and ongoing case management

82 688

Emergency Supplies Closet and Other Services Food (individuals) 13 113

Clothing (individuals) 17 206

Photocopies (individuals) HEAP Application Supporting Docs

468 71

5420 650

Other: Unfortunately, the EKFRC awarded the federal grant for a collaborative community center for East Kern. The parent meeting for the Friendship House that the Economic Empowerment program hosted was not well attended sadly. Good news, the EKFRC received a year extension on the Economic Empowerment program. Bad news is the case manager began looking for a new job in anticipation of the grant coming to an end in February and found a great opportunity out of state. The position became vacant on October 11, 2019.

33


Division/Director: Operations/Emilio Wagner Month/Year: October 2019

Program/Work Unit: Energy

Total Program Staffing: 32 Program Manager/Supervisor: Margaret L. Palmer

Services: Residential weatherization, utility bill payment assistance, and energy efficiency education for low-to- moderate-income Kern County residents. Also, installation of interim water tanks for low-income households affected by the drought.

Status

Activities Description Households Served

Month YTD

1. Low Income Home Energy Assistance Program (LIHEAP Utility Assistance -2019)

Assistance with utility bill payments 1,180

6430

2. Low Income Home Energy Assistance Program (LIHEAP) Weatherization Assistance (2019)

• Assistance with residential repair/weatherization (e.g., weather stripping, thermostats, door/window replacement, etc.)

• Energy-efficient appliance installation

12

13

204

273

3. Department of Energy Weatherization Assistant Program (DOE-WAP) (2018)

• Assistance with residential repair/weatherization (e.g., weather stripping, thermostats, door/window replacement, etc.)

• Energy-efficient appliance installation

8

7

56

23

5. Total Value of Services (utility payments only) $751,179 $3,883,722

Results

6. Energy calls received (from 2-1-1) 6279

HEAP Wx

7. Number of LIHEAP applications Received 1847 80

8. Number of LIHEAP applications Completed 1180 49

9. Number of LIHEAP applications in Progress 750 24

10. Outreach Events attended 10/7 – Casa Hernandez Senior Center 10/8 – Casa De Eva Senior Center 10/10 – Veterans Stand-down Fair 10/12 – Delano Health Fair 10/28 – Shafter Youth Center Fall Festival

Give presentations, distribute brochures, applications, tote bags, ink pens and energy savings wheels.

34


Division/Director: Nutrition Services/Carmen Segovia Month/Year: October 2019

Program/Work Unit: Food Bank

Total Staffing: 17 Program Manager: Jaime Orona

Services: Partners with 147 food distribution sites throughout Kern County to provide food assistance to low-income families and individuals.

Status

Activities Description Month YTD

USDA Commodities Individuals Served (September) 35.694 344,005

Poundage Received all Programs 1,735,071 17,110,916

Total Poundage Distributed, All Sites 1,780,647 16,898,403

Total Distributed pounds 2018 1,184,480 10,987,262

Food Sourcing Produce Received: 197,545 pounds of produce (donated or purchased) & 12 different produce items:

• Bolthouse: Carrots

• CAFB: Pears & watermelon

• Grapery: Table grapes

• Grimmway: Romaine, cabbage, potatoes, carrots, & leafy greens

• Target: Mixed produce

• Varsity Produce: Onions

• Walmart: Mixed produce

• Wonderful: Citrus

Food Drives:

Farmers Markets: Catholic Charities, FB distributed 12,000 pounds of fresh produce to 453 families 115,600 individuals.

Other:

• This month we continued our Backpack Buddies program; which provides breakfast and lunch items for children

on the weekend. We are delivering a total of 300 bags between Buttonwillow, Greenfield, and now Standard

School.

• On Oct. 2nd we provided a one-time donation to the Disability Movement and Resource Fair. We provided water

and several bins of miscellaneous dry goods.

• On Oct 7th we provided a one-time donation of 2 pallets of candy to the Bakersfield Rescue Mission.

• On Oct. 10th we participated in the annual Veteran’s Stand Down Event. We provided bags of canned goods, dry

goods, water and oranges.

• On Oct 15th we had a group of employees from Knighted Ventures come in and volunteer their time. The helped

us bag fresh produce for our upcoming Farmer’s Market.

• On Oct 16th and Oct 23rd, we had a group of volunteers from the Wonderful Citrus company come in to help us

sort through our canned goods that we received during our Feed the Need food drive.

• On Oct 17 a volunteer group from Aera came in to help us sort cans received from our Feed the Need food drive.

• On Oct 17th we provided a one-time donation of candy to the Salvation Army on Wilson.

• On Oct 18th we participated in the Health and Resource Fair at the swap meet. Providing bags of dry and canned

goods.

• On Oct 20th we provided a one-time donation of 1 pallet of candy to the Army Cadets Club.

• On Oct 23rd we provided a one-time donation of sweets, snacks and water to CAPK’s Child Development

program.

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• On Oct 23rd we provided a one-time donation of 3 pallets of candy for the City of Delano’s Trunk or Treat event.

• On Oct 24th we participated in the Evergreen Health Fair in Arvin. We provided canned and dry goods, oranges

• On Oct 25th we provided a one-time donation of candy to the Shafter Youth Center.

• On Oct 25th we provided a one-time donation of 1 pallet of candy to Isaiah’s Sober Living.

• On Oct 25th we participated in the Pop-Up Homeless event at the Blessing Corner. We provided bags of dry and

canned goods, oranges and bread.

• On Oct 25th we provided a one-time donation of candy to the Bakersfield Homeless Shelter.

• On Oct 26th we participated in the Taft Hell Fighter’s Event. Providing bags of canned and dry goods, bread and

oranges.

• On Oct 28th we participated in the Fall Festival in Shafter.

• On Oct 28th we provided a one-time donation of candy to Pete Parra.

• On Oct 30th we provided a one-time donation of candy to the Friendship House.

• On Oct 31st we provided a one-time donation of 2 bins of bread, dry goods, and candy to SHARE Recovery’s

annual Halloween event.

• On Oct 31st we provided 1 bin of candy to Links to Change’s annual Halloween event.

• Our CSFP held 33 distributions during the month of October and served 4,252 seniors throughout Kern Country

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1

Division/Director: Health &Nutrition Services/Carmen Segovia

Month/Year: October 2019

Program/Work Unit: Friendship House

Total Program Staffing: 3 Program Manager/Supervisor: Lois Hannible

Services: After-school and summer programs, pre-employment program for youths, parenting classes, nutrition education, sports, gang prevention, and access to social services.

Activities Participants

Description Month YTD

After-School Program Tutoring, homework assistance, recreation. 14 74

Summer Program Recreational activities, educational games, and activities. 130

Gang Prevention Program Aggression Replacement Training (ART), Nurturing Parenting and Parents on Mission (POM) parenting classes are provided at local school sites, correctional facilities, at the Friendship House and other community centers, to prevent at-risk youths from joining gangs.

26

STEM (Science, Technology, Engineering, Math) Program Chevron STEM teaches robotics, coding, engineering, and mathematics to program youth, engaging them in hands-on science focused learning.

Mobile Mexican Consulate -Consular services are provided at FHCC every Tues. & every other Wed., providing passport renewals, assistance with obtaining important documents, and providing DACA & protection information.

250 3689

PREP Works Program Pre-employment program for at-risk youth that provides them with financial literacy; skills and knowledge to conduct job searches and plan for college/career; and an incentivized savings program. Participants also have an opportunity to gain paid work experience.

109

Positive Youth Development Services- Mentor program for at-risk youth. 60 60

Other:

• The Friendship House hosted a free Fall Carnival on Thursday, October 31 from 5pm-8pm.

• The Friendship House Advisory Board presented One Night on Bourbon Street Gala at the Bakersfield Museum of Art on Thursday, October 24. Proceeds from the event will benefit program youth at the CAPK Friendship House. Thank you to everyone who attended and/or supported this event!

• The Mexican Consulate will be providing Consulate services at Friendship House from Nov. 12-Nov. 15. Those interested should call (877) 639-4835 for an appointment.

• IKEA hosted a Build-up Event at Friendship House on Oct. 19, where approximately 12 IKEA employees spent Saturday morning at Friendship House putting new IKEA furniture together and decorating the computer lab & gym, to make sure that things were just right for the program participants. Thank you, IKEA!

37


Division/Director: Finance/Tracy Webster Interim Month/Year: October 2019

Program/Work Unit: HR/Staffing

Total Division Staffing: 8 Program Manager/Supervisor: Mike Lackman/Dawn Bledsoe

Services: All functions and activities related to staffing, employee benefits (including the pension plan) administration, labor law compliance, human resources management, and SEIU Contract.

Status

Activities Description Month YTD

Employee Count

Regular Subs/Temps

Total Staff

873 19 892

New Hires All divisions and programs Regular Subs/Temps

Total New Hires

15 1

16

110 45

155

Leaves of Absence Full-time Leave

23

Terminations All divisions and programs Voluntary Involuntary

Total Terminations

13 0

13

123 57

180

Staffing

Vacancy Total Applications Received

23 173

215 1,628

Payroll 3 Pay Periods Total Hours Paid

Total Gross Payroll

133,840

$2,541,617

Projects HR/Payroll-Electronic Job Requisitioning HR-Pension Plan Correction HR-Recruitment Issues HR-Licensing Issues Online Recruitment Open Enrollment

Completed: 1. ADP Training with Site Advisor 10/29/2019 & 10/30/2019 2. Benefit Open Enrollment Preparation

3. Met with Union Employee representatives to discus 2020 Benefit

offerings to Premium Rates.

4. Ongoing Harassment Training of all Staff

38


Division/Director: Health & Nutrition Services/Carmen Segovia Month/Year: September 2019

Program/Work Unit: Migrant Childcare AP Program (MCAP)

Total Staffing: 19, Vacancies-2 SRS Specialist & Service Clerk

Program Manager/Supervisor: Susana Magana

Services: The Migrant Childcare Alternative Payment Program is a voucher-based childcare program for migrant agriculturally working families. The program has six entry counties: Kern, Kings, Madera, Merced, Tulare, and Fresno.

Once enrolled, families can continue childcare services as they migrate throughout the state following agricultural work. The program’s current Fiscal Year is July 1, 2019, to June 30, 2020.

*This report is for the service month of September 2019, which was processed in the month of October 2019.

Activities County Total % by County

Active Enrollments

Kern* 411 41%

Madera 93 9%

Merced 0 0

Tulare 223 22%

Kings 83 8%

Fresno 201 20%

Total 1011 100%

*Kern totals include services provided outside of the six entry counties. The case management for those families working and residing outside the six entry counties are handled by the regional office in Bakersfield.

Other: Current Activities: Staff continues to actively recruit in all entry counties for the program. We will begin to work on maintaining our current enrolled numbers in October and begin to work on a waitlist. On 8/29, Family Services staff attended a meeting held at the Tulare Office of Education. Updates were provided to staff regarding enrollment numbers and possible increase to the program budget that will require more enrollments. Staff conducted provider visits 9/26 and 9/30 throughout the central valley. They provided technical assistance to providers and reviewed attendance records to ensure compliance. All staff meeting was held on 9/27 to receive new updates regarding the increase in the program’s budget and updated projections for the remaining months of the fiscal year. Tom from the Standard also presented to staff regarding the agency retirement plan and met individually with staff employees to provide feedback and advice on personal retirement plans and goals. On 10/2 to 10/04, program manager along with 5 specialists attended the CAPPA conference in Sacramento. The workshops provided updates on the Office of Education policies and how to properly implement them as well as helpful strategies for effective time management. Upcoming Activities Staff will be attending the Train the Trainer meeting regarding open enrollment for the benefits plan for the upcoming year.

39


Division/Director: Operations/Emilio Wagner Month/Year: October 2019

Program/Work Unit: Business Services/ Maintenance & Operations/Information Technology/Risk Management

Total Division Staffing: 23

Program Manager/Supervisor: Dan Ripoli, Douglas Dill, Kerri Davis, Laurie Sproule

Services: Facility repair and maintenance, procurement, information technology, risk insurance, vehicle registration, contracts, facility leases and facility planning.

STATUS

Activities Description

Received Completed March 1, 2019 to Date

Business Services

Purchase Orders Processed

175

1391

Contracts/Leases Processed

35

181

Request for Proposals (RFP)

Auto Mechanic Child Care Partnership Registered Dietician Intrusion and Fire Alarm Systems

Completed

In Progress

In Progress

In Progress

Leases 4600 Panama Lane –WIC 741 Palm Ave. -WIC 525 Roberts Lane –WIC 1001 Main Street 401 Willow Dr. -HS 401 Willow Dr. - HS 6505 James Street –WIC 5055 California Ave. -HR 650 James St. -WIC

In Progress In Progress In Progress In Progress In Progress In Progress In Progress Completed

Contracts Primarius Wipfli LLP Florida State University – HS PLC System Services – HS Rice Agency – CD Michael K. Brown – Operations Kings United Way Addendum II – 211 Action Glass – 211, Energy, VITA Ready Rosie – HS GameTime Change Order No. 1 – HS

In Progress In Progress In Progress In Progress In Progress In Progress In Progress In Progress In Progress In Progress

40

Kings United Way Employment Contract – 211 Computer Linx – Shafter Youth Premiere Services – Energy Abila – Operations Sierra Sands Unified School District – HS United Refrigeration – CK Premiere Services – HS San Joaquin Fence – HS Game Time –San Diego St. -HS Game Time –E. California Ave. -HS Game Time –Cleo Foran –HS Cal-Kern construction – VITA, Energy, 211 Mojave Unified School District – HS Child 360 -HS Child & Psychology Family Clinic Pyramid Model Consortium Mail Finance -All M&S Security

In Progress In Progress In Progress In Progress In Progress In Progress In Progress Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed

Maintenance & Operations

Work in Progress

03/01/2019 to Date

Closed

Facility Work Orders Processed

Repair and maintenance of CAPK facilities and vehicles. 93 2657

Projects • Demolition is completed at the “Jewett” facility and we have started construction of the walls, plumbing and electrical. We are doing construction in two phases, phase one Head Start and Early Head Start and phase 2 Home Visiting Initiative (HVI)

• Cleo Foran Renovation: Interior construction has been completed to add EHS and includes restroom reconfiguration, addition of walls, kitchen FRP new flooring throughout. Exterior construction, new sheds, hardi-board siding (complete), concrete ramps, pour downplay surface (complete), paint of exterior building (complete) and wrought iron railings.

• East Cal: We are waiting on County permits to start EHS renovations.

In Progress

In Progress

In Progress

Information Technology

Received 03/01/2019 to Date

Closed

Help Desk Work Orders Processed

Technical assistance to employees, repairs, troubleshooting, coordination of services with IT services subcontractor

2255 2196

Projects • AT&T E-rate Category 1 Installation Completed: Alicante, Central Kitchen, Heritage, Harvey Hall,

Mojave, Primeros Pasos, Rosamond, San Diego

In Progress In Progress In Progress

41

• Mitel Upgrades Completed: CalFresh

• WIC Computer upgrades

• WIC Wise

• CalFresh new office

• Energy Computer upgrades

In Progress In Progress In Progress In Progress In Progress In Progress

Risk Management

Reported 01/01/2019 to Date

Workers Compensation Incidents

• For Report Only

• First Aid

• Medical Treatment

• Modified Duty

• Lost Time

• Non-Industrial (not work related)

• Under Investigation

8

4

0

0 1

0 0

80

27 5 7

3 4

1

General Liability 1 1

Property Incidents

5 19

Vehicle Incidents

6 18

Projects Charter for Operational Risk Mgmt Advisory Committee Safety & Security Policies for Front Desk Workplace Violence Prevention Program Operational Risk committee Update Vehicle Safety Program Safety Meetings Monthly Maintenance & Energy

In progress In progress In progress In progress In progress In progress

• Other: E-rate Program Year 2019-2020 was approved AT&T has completed Alicante, Central Kitchen, Heritage, Harvey Hall, Mojave, Primeros Pasos, Rosamond, and San Diego. We are continuing to install the internet service at sites and will continue to turn up sites as AT&T completes the install.

42


Division/Director: Nutrition Services/Carmen Segovia Month/Year: October 2019

Program/Work Unit: Shafter Youth Center

Total Program Staffing: 2.5

Program Manager/Supervisor: Angelica Nelson

Services: Summer and after-school tutoring, homework assistance, educational, recreational, and social enrichment activities and services for children ages 6-18. Evening programming is offered Monday through Friday, 5:00 to 9:00 pm; activities include basketball, ancestry class, and various local groups who utilize the meeting space.

Activities Participants

Description Month YTD

After-School Program Tutoring, homework assistance, recreation, health & nutrition education. 4 new 35

Teen Pregnancy and Sexually Transmitted Infections Prevention (Information and Education) (#”s as of 7/1/2019) Informing and educating teens ages 12-19 years on preventing pregnancy and the spread of sexually transmitted infections.

GRANT ENDED June 30, 2019

109

Evening Program – Open Basketball, Zumba, Fitness Boot Camp, Mental Health Support Group Mtg

20 – 45 per

night

Summer Program Academics, sports, recreation, health & nutrition education, themed weeks with coordinated guest speakers.

92

Other:

• United Farm Workers Foundation held a workshop on citizenship papers and processes on October 5th. About 120 clients were pre-registered and served throughout the Saturday, as well as an estimated 60 people that did not have appointments. His event was set up in the gym, and was conducted in stations by the various staff and volunteers brought from UFW Foundation.

• Dignity Health Community Health Initiative held a community workshop in September, and it was such a success. Dignity is now holding Mental Health Support Group Sessions at SYC, twice per month.

• SYC kids took the pavement as they applied and were selected to participate in the 21st Via Arte Italian Street Festival held by Bakersfield Museum of Art at the Marketplace. Following the theme of “The World United”, the team of two girls replicated an art piece that was full of color against the black asphalt. The event provides the sponsored space, the chalk and even lunch! The girls had a great time using their creativity. The 4th and 7th grader are among the youngest artists to compete with high schools and independent art education studios. Even though they did not place, they still had lots of fun and developed some great memories.

• Shafter Youth Center held its annual Fall Festival from 6-8 pm on October 28th. Kids from all over came dressed in their Halloween outfits to have some fun and collect candy. Fall Festival was a

43


joint event with Shafter Lions Club, which hosted the Trunk or Treat in the parking lot before the doors opened at SYC. We handed out just under 300 bags, but not everyone took a bag, with parents in tow, we had an estimated 450-500 people in attendance. CAPK Programs such as Energy, Food Bank, VITA, WIC, Head Start, Home Visit Program and 211 Kern were in attendance, holding the front line of resources as eager visitors arrived.

44


Division/Director: Director of Administration, Pritika Ram

Month/Year October 2019

Program/Work Unit: VITA

Total Program Staffing: 4

Program Manager/Supervisor: Jackie Guerra

Services: Train and certify volunteers, provide free tax preparation and electronic filing for low- moderate income individuals and families and assist clients with ITIN (Individual Tax Identification Number) applications.

Results Activities Description Month YTD

Dollars # of Tax Returns

Dollars # of Tax Returns

Refunds Federal Refunds

$13,332 26 $4,679,891

Federal EITC $23,531 12 $3,108,836 1,584 Federal Total $36,863

$7,788,727

State Refunds $2,978 26 $683,341 California EITC $7,981 7 $319,801 1,429

State Total $10,959

$1,003,120 Total Credits &

Refunds State & Federal $47,822 55 $8,882,378

5,113

Additional Comment/Notes:

• No tax returns were done for the month of October due to transition in tax software.

• Currently interviewing for Site Coordinators and Outreach Specialist.

• Phased out of orientations and moving forward with volunteer trainings. 2 trainings will be held

for the month of November, both trainings are at capacity with over 17 new volunteers for each

training.

• CAA certifications in process for Jackie Guerra and Irene Alonzo. This will ensure all individuals in

need of an ITIN for tax purposes can be assisted through CAPK services

• Attended Shafter Youth Center and Ming Ave Swap meet (Health & Wellness fair) events to

inform public of new site opening in their area.

• Through DHS Work Experience programs, we are able to utilize their clients and train them as

tax preparers for this year’s tax season. We currently have one client.

• VITA staff attended Your Money Your Goals training

• Working with KSFCU & Self-Help Credit Union to be able to provide our tax clients with financial

education workshops this tax season such as credit repair & home buying workshops.

45


DIVISION/PROGRAM MONTHLY ACTIVITY REPORT

Division/Director: Nutrition Services/Carmen Segovia Month/Year: Oct 2019

Program/Work Unit: WIC Total Program Staffing: 72 staff 1 vacancies

Program Manager: Kathlyn Lujan

Services: Nutrition education, breastfeeding support, and food vouchers for families with infants, children up to age 5, and women who are pregnant, postpartum or breastfeeding. Services provided at 21 sites in Kern County, 5 sites in San Bernardino County.

Participation 10/1/18 – 9/30/19

Description Case Load

Month Central Valley Avg.

State Avg.

Total All services October 2019 16,160 15,225 (94.3%) ***

Participation by WIC site

Location Participants Location Participants

Note: The * indicates that the participants served at this site are included in the count for other sites. IT Equipment from other WIC site was used to issue food vouchers. *included in Ridgecrest number

Arvin Bakersfield E. California Niles Street Montclair Friendship House Panama Boron Buttonwillow California City Delano Edwards Air Force Lost Hills *** state ave unable to calculate

28 1531

1347* 354 88

1462* *

80 683 957

* 103

Mojave Oildale Ridgecrest Rosamond Shafter Tehachapi Wasco San Bernardino County Adelanto Big Bear Crestline Needles Phelan Mobile WIC

117 415 572 695

1269 1742 405

1849 226 316

181* Closed

803*

Projects

CAPK WIC continues to exceed the State average in participation. CAPK WIC received 52 eligibility requests through the CAPK website. Of those 31 new participants and 20 families were enrolled. We were unable to contact 15 of these requests and 7 had appointments but did not show. CAPK WIC continues to have a Facebook and Instagram presence. Facebook has 688 followers and Instagram has 590 followers. This is up from last month. The RBL and the WIC Program Manager attended the Central Valley RBL meeting as required by the State RBL action plan. This meeting finalized the work agreements between the agencies to complete curriculums that will be part of a Tool Kit to help train physician offices and other health care facilities on the support of breastfeeding. This satisfies part of the State action plan. The RBL continues to work on the “9 Steps to Breastfeeding Friendly” criteria and recognition. This is a State committee comprised of RBL’s from throughout the State. The Outreach and Public Relations Coordinator attended 5 outreach events: DisABILITY Movement Showcase, Kern County Veterans STAND DOWN, Bakersfield’s Good Neighbor Festival, KC Binational Health Week, and Hart Park After Dark. The Coordinator has made many contacts with television media such as Azteca TV and Univision. This will increase information to the community we serve. CAPK WIC continues to prepare for the “roll out” of eWIC on 2/18/20 when we change operating systems and begin issuing the WIC Card instead of food vouchers.

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Division/Director: Head Start/State Child Development/Yolanda Gonzales

Month/Year: October 2019

Program/Work Unit: Head Start/Early Head Start Program Manager/Supervisor: Ginger Mendez/Donna Holland

Services: Head Start and Early Head Start childhood education for low-moderate income children ages 0-5 in center-based, part-day or full-day environments and home-based options.

Program Enrollment Funded Actual

Head Start Kern 1317 100%

Early Head Start Kern 446 86%

Early Head Start Partnership 152 39%

Early Head Start San Joaquin 313 100%

TOTAL Funded Enrollment 2228

Children with Disabilities Goal Actual

Head Start Kern Identified as having an IEP 10% 8.6%

Early Head Start Kern Identified as having an IFSP 10% 10.8%

Early Head Start Partnership Identified as having an IFSP 10% 4.0%

Early Head Start San Joaquin Identified as having an IFSP 10% 17.9%

Over Income Goal Actual

Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 9.9%

Early Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 4.5%

Early Head Start Partnership Within 100% and 130% of Federal Poverty Rate <10% 1%

Early Head Start San Joaquin Within 100% and 130% of Federal Poverty Rate <10% 8.9%

Average Daily Attendance (Program Wide >85%)

98%

Enrollment Highlights:

Six Recruitment events were staffed during the month, with 23 interest applications taken. Four sites achieved 100% ADA.

DIVISON STAFFING:

Currently Employed Vacant Positions Continuous Family Leave Intermittent Family Leave

637 7 12 122

COMPLIANCE:

Risk Assessments were completed for the Head Start/State Child Development grant. 90 comprehensive child file reviews were completed. Individualized trainings are being provided for staff for any identified needs improvement.

53

CACFP September 2019

Total Meals Requested Meals Allocated % of Meals

Served Central Kitchen

Vendor Kitchen

Total Meals

CACFP/USDA HS/EHS September 2019

69,129 16,458 85,587 64,890 20,697 87%

54


AUDIT & PENSION COMMITTEE MEETING November 7, 2019

12:00 pm

MEETING MINUTES

1. Call to Order

Committee Chair Craig Henderson called the meeting to order at 12:00 pm at the Community Action Partnership of Kern administrative building, 5005 Business Park North, Bakersfield, CA.

2. Roll Call

Roll Call was taken with a quorum present.

Present: Craig Henderson, Fred Plane, Ana Vigil

Absent: Mike Maggard

Others Present: Jeremy Tobias, Chief Executive Officer; Lorraine Casillas, Controller; Pritika Ram, Director of Administration; and other CAPK staff.


Motion was made and seconded to approve the Audit and Pension Committee meeting agenda for November 7, 2019. Carried by unanimous vote. (Plane/Henderson)

4. Public Forum

No one addressed the Committee. 5. New Business

a. 3rd Quarter 2019 Pension Plan Update – Lorraine Casillas, Controller and Tom Ming, Pensionmark – Info Item

Lorraine Casillas introduced Tom Ming from Pensionmark who provided the Committee with the 3rd quarter Pension Plan update. Tom reported that the total assets as of 9/30 was $23,771,000 vs $21,391,005 1 year ago, which is a 13.85% increase. Tom also reported of the 26 funds, 24 are passing, 1 is on watch and 1 is not scored. Overall, the funds for CAPK are performing well with very good diversification, which is essential for good plan management. The education calendar is not set for 2020, but Pensionmark staff is working with HR to set the schedule, which will likely be more web-based education. The education calendar will be prepared by the January 2020 meeting.

b. CAPK 403(b) and 401(a) Retirement Plan Re-Pricing – Lorraine Casillas, Controller and Scott

Harrison, The Standard – Info Item

55

Community Action Partnership of Kern Audit & Pension Committee Meeting Minutes November 7, 2019 Page 2 of 2

Tom Ming provided a generalized summary of the reasons for the plan price increase proposal from The Standard. Scott Harrison from The Standard stated that when the plan was first proposed, there were fewer employees enrolled in the plan. With the automatic enrollment and increase in participation, the cost has increased by nearly 600%. The headcount doubled when looking at both plans and The Standard needs to cover their costs for the required mailing of notices for both plans, fee disclosures, fund change notice, black-out notices, etc. Tom Ming said educational costs will be streamlined to help offset the other increases. The proposed increase is $12 per eligible employee per year. Currently, the employees are paying the fees. CAPK staff will work with Pensionmark to conduct internal research and pricing for today’s market. A full analysis and recommendation will be presented at the January Audit & Pension Committee meeting.


No comments.


Audit & Committee Meeting Thursday, January 16, 2020 (pending BOD approval) 12:00 pm 5005 Business Park North Bakersfield, CA 93309

8. Adjournment

The meeting adjourned at 12:27 pm.

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ds)

Barc

lays

Cap

ital U

S M

BS (M

ortg

age

Back

ed)

Barc

lays

Mun

icipa

l (M

unici

pal B

onds

)

BofA

/ML

US H

igh

Yiel

d M

aste

r II (

High

Yie

ld B

onds

)

BofA

/ML

US C

orpo

rate

Mas

ter (

Corp

orat

e Bo

nds)

Barc

lays

Cap

ital U

S TI

PS (I

nfla

tion-

Prot

ecte

d Bo

nds)

Barc

lays

Cap

ital U

S Ag

greg

ate

(US

Broa

d M

arke

t)

Fixe

d In

com

e In

dex R

etur

ns

Last

Qua

rter

YTD

3.33

25.5

5

19.3

8

30.5

1

14.9

5

3.13

16.6

7 18.0

9

11.0

8

3.38

7.59

3.45

3.16 4.

19

-1.8

4

-5.9

9

-6.6

3 -5.0

2

-10

-50

510

1520

2530

35

ICE

US D

olla

r Spo

t (US

Dol

lar)

FTSE

EPR

A/N

AREI

T US

(US

Real

Est

ate)

FTSE

EPR

A/N

AREI

T Gl

obal

(Glo

bal R

eal E

stat

e)

LPX5

0 (G

loba

l Priv

ate

Equi

ty)

S&P

GSCI

Gol

d Sp

ot (G

old)

Bloo

mbe

rg C

omm

odity

(Bro

ad C

omm

oditi

es)

Bloo

mbe

r Bre

nt C

rude

(Bre

nt C

rude

Oil)

Bloo

mbe

rg W

TI C

rude

(WTI

Cru

de O

il)

Aler

ian

MLP

(MLP

s)

Alte

rnat

ive In

vest

men

t Ind

ex R

etur

ns

YTD

Last

Qua

rter

Alte

rnat

ive In

vest

men

ts•

Com

mod

ities

fell

1.8%

dur

ing

the

quar

ter.

The

top

perfo

rmer

s wer

e N

ickel

(34.

8%),

Silve

r (9.

9%),

and

Gold

(3.3

%).

The

wors

t per

form

ing

com

mod

ities

wer

e Ka

nsas

Whe

at (-

13.7

%),

Coffe

e (-1

0.8%

), an

d Co

rn

(-10.

6%).

•Th

e US

dol

lar r

allie

d du

ring

the

quar

ter,

as th

e eu

ro fe

ll ov

er 4

% a

nd

the

Chin

ese

renm

inbi

fell

3.8%

aga

inst

the

dolla

r.

•In

spite

ofa

bom

bing

of S

audi

oil

facil

ities

whi

ch sp

iked

oil p

rices

du

ring

the

quar

ters

, Bre

nt c

rude

and

Wes

t Tex

as In

term

edia

te (W

TI)

crud

e oi

l fel

l aga

in th

is qu

arte

r, lo

sing

6% a

nd 6

.6%

resp

ectiv

ely.

•RE

ITs s

howe

d st

rong

gai

ns in

Q3,

risin

g 7.

6% in

the

U.S.

, and

ou

tper

form

ed th

e br

oade

r glo

bal R

EIT

mar

ket w

hich

gai

ned

3.5%

.

•Gl

obal

Priv

ate

Equi

ty n

otch

ed a

3.1%

gai

n du

ring

the

quar

ter,

while

M

LPs l

ost 5

%.

Fixe

d In

com

e•

Inte

rest

rate

s dec

reas

ed in

the

US T

reas

ury

fixed

inco

me

mar

ket d

urin

g th

e th

ird q

uarte

r, fu

rther

inve

rting

the

yield

cur

ve.

•Th

e yie

ld o

n th

e 10

-yea

r Tre

asur

y no

te fe

ll by

32

bps t

o 1.6

8%.

•Af

ter e

ndin

g th

e 2nd

quar

ter s

ugge

stin

g th

ere

woul

d be

no

rate

cut

s in

2019

, th

e Fe

dera

l Res

erve

cut

inte

rest

rate

s twi

ce, i

n Ju

ly an

d Se

ptem

ber.

•In

vest

men

t gra

de c

orpo

rate

and

hig

h yie

ld b

onds

ext

ende

d th

eir g

ains

for

the

year

pos

ting

3.1%

and

1.2%

gai

ns fo

r the

qua

rter,

resp

ectiv

ely.

•As

gro

wth

pros

pect

s con

tinue

d to

softe

n in

the

quar

ter,

cent

ral b

anks

ar

ound

the

world

beg

an re

ducin

g in

tere

st ra

tes a

nd th

e Eu

rope

an C

entra

l Ba

nk re

star

ted

its b

ond-

buyin

g st

imul

us p

rogr

am, b

oth

lead

ing

to a

bon

d m

arke

t ral

ly du

ring

the

quar

ter.

•Se

vera

l em

ergi

ng m

arke

t cou

ntrie

s lau

nche

d bo

nd o

fferin

gs a

s bor

rowi

ng

cost

s hav

e fa

llen.

FIXE

DIN

COM

E&

ALT

ERN

ATIV

ESRE

VIEW

Sour

ce: I

ndex

Fac

tshe

ets

as o

f 9/3

0/20

19 fr

om th

e fo

llow

ing

inde

x pr

ovid

ers:

Blo

ombe

rg B

arcl

ays

Indi

ces

(ww

w.b

loom

berg

.com

), Bo

fAM

erril

l Lyn

ch (w

ww

.bof

aml.c

om),

Inte

rcon

tinen

tal E

xcha

nge

( ww

w.th

eice

.com

), LP

X Gr

oup

(ww

w.lp

x-gr

oup.

com

), Cr

edit

Suiss

e (la

b.cr

edit-

Suiss

e.co

m),

FTSE

Rus

sell

Indi

ces

(ww

w.ft

se.c

om).

All o

ther

dat

a w

as s

ourc

ed fr

om M

orni

ngst

ar.

Pag

e 6

|

62

http://www.bloomberg.com/

http://www.bofaml.com/

http://www.theice.com/

http://www.lpx-group.com/

http://www.ftse.com/

For P

lan S

pons

or U

se O

nly

| Per

iod

Endi

ng 9

/30/

2019

Mac

roec

onom

ic Re

view

•In

spite

ofw

eak

expo

rts a

nd U

.S. b

usin

ess i

nves

tmen

t con

tract

ing,

GD

P in

crea

sed

at a

n an

nual

ized

rate

of 2

.0%

in Q

2 20

19 a

s stro

ng

cons

umer

spen

ding

hel

ped

to b

olst

er c

ontin

ued

grow

th.

•He

adlin

e in

flatio

n ro

se 0

.1%, w

hile

cor

e in

flatio

n fo

r 0.3

%. I

nfla

tion

has r

un b

elow

the

Fede

ral R

eser

ve’s

2% ta

rget

for m

uch

of th

e ye

ar.

•Th

e un

empl

oym

ent r

ate

fell

0.2%

, to

3.5%

ove

r the

qua

rter,

while

th

e la

bor f

orce

par

ticip

atio

n ra

te c

ame

in a

t 63.

2. T

he 3

.5%

un

empl

oym

ent r

ate

is th

e lo

west

read

ing

in n

early

50

year

s.

•Se

ptem

ber m

arke

d th

e 10

8thco

nsec

utive

mon

th o

f job

gro

wth;

the

long

est i

n hi

stor

y.

•Av

erag

e ho

urly

earn

ings

rose

3.1%

ove

r the

last

12 m

onth

s, en

ding

Ju

ne a

t $27

.90

per h

our.

Mac

roec

onom

ic Va

riabl

eLa

test

Dat

aPr

evio

us

Qua

rter

Chan

ge

Real

U.S

. GDP

(% Q

/Q A

nnua

lized

)2.

0%(Q

2 20

19)

3.1%

(Q1 2

019)

1.1%

Head

line

Infla

tion

(% Y

/Y)

1.7%

(Sep

tem

ber 2

019)

1.6%

(June

201

9)0.

1%

Core

Infla

tion

(% Y

/Y)

2.4%

(Sep

tem

ber 2

019)

2.1%

(June

201

9)0.

3%

Unem

ploy

men

t(%

)3.

5%(S

epte

mbe

r 201

9)3.

7%(Ju

ne20

19)

0.2%

Hour

s Wor

ked

(Ave

rage

/Wee

k)34

.4(S

epte

mbe

r 201

9)34

.4(Ju

ne 2

019)

00.0

Aver

age

Hour

ly W

ages

($)

$28.

09(S

epte

mbe

r 201

9)$2

7.90

(June

201

9)$0

.19

Aver

age

Price

of G

as($

/Gal

lon

-Reg

ular

)$2

.592

(Sep

tem

ber 2

019)

$2.7

16(Ju

ne20

19)

$0.12

4

Dolla

r/Eu

ro($

/€)

1.090

5(S

epte

mbe

r 201

9)1.1

374

(June

2019

)0.

0469

Yen/

Dolla

r(¥

/$)

108.

11(S

epte

mbe

r 201

9)10

7.84

(June

2019

)0.

27

Yuan

/Dol

lar

(¥/$

)7.

1477

(Sep

tem

ber 2

019)

6.86

50(Ju

ne20

19)

0.28

27

Fed

Fund

s Rat

e(%

Ran

ge)

1.75

–2.

00%

(Sep

tem

ber 2

019)

2.25

–2.

50%

(June

2019

)0.

50%

S&P

500

(Pric

e Le

vel)

2,97

6.74

(Sep

tem

ber 2

019)

2,94

1.76

(June

2019

)34

.98

Ten

Year

Tre

asur

y Yi

eld

(%)

1.68

(Sep

tem

ber 2

019)

2.00

(June

2019

)0.

32%

Geop

oliti

cal R

evie

w•

Muc

h lik

e la

st q

uarte

r, th

e U.

S. a

nd C

hina

con

tinue

d to

exp

lore

way

s to

dee

scal

ate

trade

tens

ions

bet

ween

the

two

coun

tries

. Litt

le-t

o-no

su

bsta

ntive

pro

gres

s was

mad

e du

ring

the

quar

ter.

•Th

e U.

S. H

ouse

of R

epre

sent

ative

s ope

ned-

up a

n im

peac

hmen

t in

quiry

into

Pre

siden

t Tru

mp’

s int

erac

tions

with

the

pres

iden

t of

Ukra

ine.

Thi

s is o

nly

the

4thU.

S. P

resid

ent t

o fa

ce im

peac

hmen

t

•Bo

ris Jo

hnso

n be

cam

e th

e ne

w Pr

ime

Min

ister

of t

he U

nite

d Ki

ngdo

m a

nd th

e le

adin

g fo

rce

to n

egot

iate

a w

ithdr

awal

from

the

Euro

pean

Uni

on. A

fter v

owin

g th

at th

e U.

K. w

ould

leav

e by

Oct

ober

31

stev

en if

ther

e wa

s no

deal

in p

lace

, Par

liam

ent v

oted

that

the

U.K.

co

uld

not w

ithdr

aw w

ithou

t a d

eal.

•Te

nsio

ns in

the

mid

dle

east

rose

as o

il fa

ciliti

es in

Sau

di A

rabi

a ap

pear

to h

ave

been

bom

bed

by Ir

ania

n or

Iran

ian-

back

ed fo

rces

.

MAC

ROEC

ON

OM

IC&

GEO

POLI

TICA

LRE

VIEW

Sour

ce:

Bure

au o

f Eco

nom

ic A

naly

sis (w

ww

.bea

.gov

), Bu

reau

of L

abor

Sta

tistic

s (w

ww

.bls.

gov)

, U.S

. Ene

rgy

Info

rmat

ion

Adm

inist

ratio

n (w

ww

.eia

.gov

), FR

ED E

cono

mic

Dat

a (fr

ed.s

tloui

sfed

.gov

). Ar

row

s dep

ict t

he u

pwar

ds, l

ater

al,

or d

ownw

ard

chan

ge in

dire

ctio

n fo

r a g

iven

mac

roec

onom

ic v

aria

ble.

The

col

or o

f the

arr

ow d

enot

es th

e po

sitiv

e, n

eutr

al, o

r neg

ativ

e sig

nal P

ensio

nmar

kpe

rcei

ves f

or th

e ch

ange

in m

acro

econ

omic

var

iabl

e. It

is e

duca

tiona

l in

natu

re a

nd n

ot d

esig

ned

to b

e ta

ken

as a

dvic

e or

a re

com

men

datio

n fo

r any

spec

ific

inve

stm

ent p

rodu

ct, s

trat

egy,

pla

n fe

atur

e or

oth

er p

urpo

se in

any

juris

dict

ion.

Thi

s dat

a do

es n

ot c

onta

in su

ffici

enti

nfor

mat

ion

for a

ny

inve

stm

ent d

ecisi

on a

nd sh

ould

not

be

relie

d up

on w

hen

cons

ider

ing

an in

vest

men

t str

ateg

y.

Pag

e 7

|

63

https://www.bea.gov/newsreleases/national/gdp/gdpnewsrelease.htm

https://www.bls.gov/news.release/cpi.nr0.htm

https://www.bls.gov/news.release/cpi.nr0.htm

https://www.bls.gov/news.release/pdf/empsit.pdf

https://www.bls.gov/news.release/empsit.t18.htm

https://www.bls.gov/news.release/empsit.t19.htm

https://fred.stlouisfed.org/series/DEXUSEU

https://fred.stlouisfed.org/series/DEXJPUS

https://fred.stlouisfed.org/series/DEXCHUS

https://apps.newyorkfed.org/markets/autorates/fed%20funds

https://fred.stlouisfed.org/series/SP500

https://fred.stlouisfed.org/series/DGS10

https://www.eia.gov/dnav/pet/PET_PRI_GND_DCUS_NUS_M.htm

http://www.bea.gov/

http://www.bls.gov/

http://www.eia.gov/

For P

lan S

pons

or U

se O

nly

| Per

iod

Endi

ng 9

/30/

2019

LOO

KIN

GAH

EAD

Trea

sury

Yi

eld

Curv

e

Asth

eTr

easu

ryyie

ldcu

rve

cont

inue

sto

inve

rt,in

vest

ors

may

beco

me

incr

easin

gly

conc

erne

dab

out

anon

com

ing

rece

ssio

n.W

hile

man

yec

onom

icre

adin

gsre

mai

nst

rong

,th

epr

olon

ged

U.S.

/Chi

natra

dedi

sput

eor

Fed

inac

tion

may

weig

hon

that

data

.

Glob

al

Econ

omic

Unce

rtain

ty

Inde

x

Drive

npr

imar

ilyby

the

trade

disp

utes

betw

een

the

U.S.

,Chi

na,

and

othe

rm

ajor

tradi

ngpa

rtner

s,we

’vese

enan

incr

ease

ingl

obal

econ

omic

unce

rtain

ty.T

his

cont

inue

dun

certa

inty

woul

dlik

ely

cont

inue

todr

ivegl

obal

grow

thex

pect

atio

nslo

wer.

Sour

ce: F

eder

al R

eser

ve o

f St.

Loui

s (w

ww

.fred

.stlo

uisf

ed.o

rg),

ISM

Man

ufac

turin

g Su

rvey

(ww

w.in

stitu

tefo

rsup

plym

anag

emen

t.com

), M

arki

t (w

ww

.mar

ket.c

om),

U.S

. Tre

asur

y (w

ww

.trea

sury

.gov

). Th

is da

ta d

oes

not c

onta

in s

uffic

ient

info

rmat

ion

for a

ny in

vest

men

t dec

ision

and

sho

uld

not b

e re

lied

upon

whe

n co

nsid

erin

g an

inve

stm

ent s

trat

egy.

9/30

/201

8

6/30

/201

9

9/30

/201

9

0.00

1.00

2.00

3.00

4.00

U.S

. Tre

asur

y Yi

eld

Curv

e (%

)

1 Yr5 Yr

10 Yr30 Yr

Fede

ral

Rese

rve

Inte

rest

Rat

e D

ecisi

ons

Afte

r the

Fed

eral

Res

erve

cut

inte

rest

rate

s twi

ce in

Q3,

ther

e is

a ke

en fo

cus o

n wh

at th

ey m

ay d

o th

roug

h th

e en

d of

the

year

; wh

ethe

r the

y co

ntin

ue to

cut

rate

s to

supp

ort g

rowt

h or

dec

ide

to

hold

rate

s ste

ady

will

likel

y ha

ve a

sign

ifica

nt im

pact

on

mar

kets

.

0%1%2%3%4%5%6%7%199920002001200220022003200420052005200620072008200820092010201120112012201320142014201520162017201720182019

Effe

ctiv

e Fe

dera

l Fun

ds R

ate

Glob

al

Man

ufac

turin

g PM

I

Glob

alPM

Irea

ding

sha

vebe

entre

ndin

glo

wer(

are

adin

gbe

low

50m

eans

the

man

ufac

turin

gse

ctor

isco

ntra

ctin

g).

Ifth

em

anuf

actu

ring

sect

ors

cont

inue

toco

ntra

ctgl

obal

ly,th

atco

uld

bea

stro

ngin

dica

toro

fwor

seni

nggl

obal

grow

th.

Coun

tryM

anuf

actu

ring

PMI

Coun

tryM

anuf

actu

ring

PMI

Aust

ralia

54.7

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herla

nds

51.6

Braz

il53

.4Ru

ssia

46.3

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da51

.0Sa

udi A

rabi

a57

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Chin

a51

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ngap

ore

49.5

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ce50

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uth

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a41

.6

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any

41.7

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h Ko

rea

48.0

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a51

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ain

47.7

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nesia

49.1

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erla

nd44

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47.8

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ey50

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n48

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ited

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dom

48.3

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ico49

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ited

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es51

.1

0255075100

125

150

175

200

225

250

275

300

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

Glob

al U

ncer

tain

ty In

dex:

GDP

Wei

ghte

d Av

erag

e

Pag

e 8

|

64

http://www.fred.stlouisfed.org/

http://www.instituteforsupplymanagement.com/

http://www.market.com/

http://www.treasury.gov/

For P

lan S

pons

or U

se O

nly

| Per

iod

Endi

ng 9

/30/

2019

THE

IMPO

RTAN

CEO

FD

IVER

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atio

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yor

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rity

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vest

men

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duct

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stpe

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ceis

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indi

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form

atio

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rre

cipi

ents

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risdi

ctio

nsw

here

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nam

edad

viso

r(s)

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licen

sed

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gage

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inve

stin

gpu

blic

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vest

men

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dst

rate

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men

tione

dm

ayno

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ble

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llin

vest

ors.

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S&P

500

and

othe

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hin

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ed,d

ono

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urfe

esor

expe

nse,

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otbe

inve

sted

into

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ctly

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indi

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alin

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lin

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ultw

ithyo

urfin

anci

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viso

rprio

rto

mak

ing

any

inve

stm

entd

ecisi

ons.

Pag

e 9

|

65

EXEC

UTI

VE S

UM

MAR

Y

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b)

For P

erio

d En

ding

09/

30/2

019

66

EXEC

UTIV

E SU

MM

ARY

For P

lan

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sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

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vest

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ng 0

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tion

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r sou

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rmat

ion,

ple

ase

see

the

"Im

port

ant D

iscl

osur

es"

sect

ion

of th

is re

port

.

Pag

e 11

|

67

PORT

FOLI

O R

EVIE

W

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b)

For P

erio

d En

ding

09/

30/2

019

68

PORT

FOLI

O |

DIVE

RSIF

ICAT

ION

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Valu

eBl

end

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th

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e

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hare

s S&

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0 In

dex

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p G

row

thIn

st

Med

ium

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ls F

argo

Spe

cial

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Cap

Valu

e In

stVa

ngua

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id C

ap In

dex

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sMut

ual S

elec

t Mid

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wth

I

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l

DFA

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l Cap

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ue I

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s H

ende

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on T

Inte

rnat

iona

lEq

uitie

sFi

xed

Inco

me

Har

tfor

d In

tern

atio

nal O

ppor

tuni

ties

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eric

an F

unds

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ld R

6

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t Allo

catio

n

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am D

ynam

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sset

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catio

n Cn

srv

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amic

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et A

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am D

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dex

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kRoc

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th®

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x 20

30 K

Blac

kRoc

k Li

fePa

th®

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x 20

35 K

Blac

kRoc

k Li

fePa

th®

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x 20

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Blac

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x 20

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Blac

kRoc

k Li

fePa

th®

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x 20

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Blac

kRoc

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tabl

e Va

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l Est

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s In

st

Revi

ew :

Wat

ch :

Addi

tion

:

Asse

t cla

sses

are

defi

ned

as b

road

, dis

tinct

type

s of

inve

stm

ents

that

beh

ave

sim

ilarly

and

are

sub

ject

to m

ost o

f the

sam

e m

arke

t for

ces.

Whe

n ev

alua

ting

the

dive

rsifi

catio

n of

ass

ets

inth

e in

vest

men

t por

tfol

io, i

t is

an im

port

ant f

acto

r in

asse

ssin

g ris

k an

d re

turn

. For

sou

rce

info

rmat

ion,

ple

ase

see

the

"Im

port

ant D

iscl

osur

es"

sect

ion

of th

is re

port

.

Pag

e 13

|

69

PORT

FOLI

O |

ASSE

T AL

LOCA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

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riod

Endi

ng 0

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oric

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to 8

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end

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row

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l Gro

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ign

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e Bl

end

Div

ersi

fied

Emer

ging

Mkt

sRe

al E

stat

e

100% 80%

60%

40%

20% 0%

Q3

2019

Q2

2019

Q1

2019

Q4

2018

Q3

2018

Q2

2018

Q1

2018

Q4

2017

Pag

e 14

|

70

PORT

FOLI

O |

ASSE

T AL

LOCA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

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9

Inve

stm

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ame

# of

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ticip

ants

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alan

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of P

lan

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le V

alue

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ble

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t A72

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ity

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am D

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ate

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001.

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2020

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63.7

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ate

2035

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4.59

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Pag

e 15

|

71

PORT

FOLI

O |

ASSE

T AL

LOCA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

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9

Inve

stm

ent N

ame

# of

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ticip

ants

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0/20

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alan

ce%

of P

lan

06/3

0/20

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alan

ce%

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nge

Targ

et-D

ate

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x 20

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96$4

37,6

40.4

78.

29%

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5.82

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Targ

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ate

2050

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88$2

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94.

98%

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Targ

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ate

2055

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th®

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et-D

ate

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+

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0.57

%$2

4,24

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24.8

9%

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e Va

lue

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end

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7.82

(1.8

7%)

Pag

e 16

|

72

PORT

FOLI

O |

ASSE

T AL

LOCA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

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9

Inve

stm

ent N

ame

# of

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ticip

ants

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0/20

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alan

ce%

of P

lan

06/3

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alan

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l Gro

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s H

ende

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on T

30$5

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end

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tern

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nal O

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ties

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637

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ed E

mer

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ican

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orld

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ate

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cipa

l Rea

l Est

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512.

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947.

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ew :

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ch :

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tion

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enot

es p

oten

tial a

dditi

on o

r rep

lace

men

t opt

ion(

s). O

ptio

n(s)

are

sub

ject

to fi

nal a

ppro

val a

s pl

atfo

rms

may

dis

cont

inue

opt

ion

avai

labi

lity.

For s

ourc

e in

for m

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 17

|

73

PORT

FOLI

O |

HOLD

INGS

& S

ECTO

R AL

LOCA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Top

10 H

oldi

ngs

Sect

or A

lloca

tion

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 18

|

74

PORT

FOLI

O |

REGI

ON

& Q

UALI

TY A

LLO

CATI

ON

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

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9

Regi

on A

lloca

tion

Qua

lity

Allo

catio

n

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 19

|

75

PORT

FOLI

O |

RETU

RNS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

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9

Annu

aliz

ed R

etur

ns

Peer

Gro

up A

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nchm

ark

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xCu

rren

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eup

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Year

YTD

Cale

ndar

Yea

r Ret

urns

Peer

Gro

up A

vera

geBe

nchm

ark

Inde

xCu

rren

t Lin

eup

Return18 16 14 12 10 8 6 4 2 0 -2 -4 -6 -8YT

D20

1820

1720

1620

1520

14

Trai

ling

Retu

rns

YTD

1 Ye

ar3

Year

s5

Year

s10

Yea

rsN

etEx

p.Ra

tioCu

rren

t Lin

eup

13.5

84.

267.

836.

466.

370.

20

Benc

hmar

k In

dex

13.7

14.

227.

916.

226.

35N

A

Peer

Gro

up A

vera

ge12

.77

3.15

7.44

5.87

6.10

0.82

Cale

ndar

Yea

r Ret

urns

2014

2015

2016

2017

2018

YTD

Net

Exp.

Ratio

Curr

ent L

ineu

p6.

400.

276.

3315

.59

-4.6

313

.58

0.20

Benc

hmar

k In

dex

5.73

-1.5

98.

2615

.23

-4.8

513

.71

NA

Peer

Gro

up A

vera

ge5.

27-0

.92

6.85

15.1

7-5

.15

12.7

70.

82

The

perf

orm

ance

dat

a qu

oted

rep

rese

nts

past

per

form

ance

. Pas

t pe

rfor

man

ce d

oes

not

guar

ante

e fu

ture

res

ults

. Inv

estm

ent

retu

rn a

nd p

rinci

pal v

alue

will

fluc

tuat

e so

tha

t an

inve

stor

's sh

ares

, whe

nre

deem

ed, m

ay b

e w

orth

mor

e or

less

than

thei

r or

igin

al c

ost.

Curr

ent p

erfo

rman

ce m

ay b

e lo

wer

or

high

er th

an th

e pe

rfor

man

ce in

form

atio

n qu

oted

. The

per

form

ance

quo

ted

refle

cts

the

rein

vest

men

t of

divi

dend

s an

d ca

pita

l gai

ns a

nd is

net

of a

ll ex

pens

es. T

o ob

tain

cur

rent

mon

th-e

nd p

erfo

rman

ce in

form

atio

n, p

leas

e co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

The

Benc

hmar

k In

dex

is c

onst

ruct

ed u

tiliz

ing

the

unde

rlyin

g in

dexe

s of

the

Plan

's in

vest

men

t opt

ions

wei

ghte

d in

pro

port

ion

to th

e as

set a

lloca

tion

of th

e Pl

an. T

he u

nder

lyin

g in

dexe

s ar

e ill

ustr

ated

on

the

stan

dard

ized

per

form

ance

pag

es o

f the

repo

rt. F

or s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 20

|

76

PORT

FOLI

O |

BETA

/STA

NDA

RD D

EVIA

TIO

N

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Annu

aliz

ed B

eta

Peer

Gro

up A

vera

geCu

rren

t Lin

eup

Beta2 1 010

Yea

rs5

Year

s3

Year

s1

Year

Annu

aliz

ed S

tand

ard

Dev

iatio

n

Peer

Gro

up A

vera

geBe

nchm

ark

Inde

xCu

rren

t Lin

eup

Std Dev13 12 11 10 9 8 7 6 5 4 3 2 1 010

Yea

rs5

Year

s3

Year

s1

Year

Trai

ling

Beta

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

0.98

0.99

0.99

0.96

Peer

Gro

up A

vera

ge0.

980.

980.

980.

98

Trai

ling

Stan

dard

Dev

iatio

n

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

11.6

17.

447.

517.

37

Benc

hmar

k In

dex

11.8

07.

517.

587.

64

Peer

Gro

up A

vera

ge11

.57

7.38

7.45

7.49

Cale

ndar

Yea

r Bet

a

2014

2015

2016

2017

2018

Curr

ent L

ineu

p0.

901.

010.

970.

931.

01

Peer

Gro

up A

vera

ge0.

971.

000.

950.

931.

00

Cale

ndar

Yea

r Sta

ndar

d D

evia

tion

2014

2015

2016

2017

2018

Curr

ent L

ineu

p5.

778.

357.

481.

838.

89

Benc

hmar

k In

dex

6.37

8.23

7.68

1.91

8.82

Peer

Gro

up A

vera

ge6.

218.

237.

351.

828.

86

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 21

|

77

PORT

FOLI

O |

ALPH

A

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Annu

aliz

ed A

lpha

Peer

Gro

up A

vera

geCu

rren

t Lin

eup

Alpha

1 0 -1 -210

Yea

rs5

Year

s3

Year

s1

Year

Cale

ndar

Yea

r Alp

ha

Peer

Gro

up A

vera

geCu

rren

t Lin

eup

Alpha

3 2 1 0 -1 -220

1820

1720

1620

1520

14

Trai

ling

Alph

a

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

0.06

-0.0

10.

300.

24

Peer

Gro

up A

vera

ge-1

.01

-0.3

4-0

.24

-0.1

2

Cale

ndar

Yea

r Alp

ha

2014

2015

2016

2017

2018

Curr

ent L

ineu

p1.

191.

89-1

.57

1.20

0.28

Peer

Gro

up A

vera

ge-0

.28

0.67

-0.9

70.

90-0

.29

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 22

|

78

PORT

FOLI

O |

SHAR

PE R

ATIO

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Annu

aliz

ed S

harp

e Ra

tio

Peer

Gro

up A

vera

geBe

nchm

ark

Inde

xCu

rren

t Lin

eup

Sharpe Ratio1 010

Yea

rs5

Year

s3

Year

s1

Year

Cale

ndar

Yea

r Sha

rpe

Ratio

Peer

Gro

up A

vera

geBe

nchm

ark

Inde

xCu

rren

t Lin

eup

Sharpe Ratio

9 8 7 6 5 4 3 2 1 0 -120

1820

1720

1620

1520

14

Trai

ling

Shar

pe R

atio

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

0.21

0.85

0.74

0.80

Benc

hmar

k In

dex

0.21

0.85

0.71

0.78

Peer

Gro

up A

vera

ge0.

120.

800.

670.

76

Cale

ndar

Yea

r Sha

rpe

Ratio

2014

2015

2016

2017

2018

Curr

ent L

ineu

p1.

100.

060.

827.

43-0

.70

Benc

hmar

k In

dex

0.90

-0.1

61.

036.

99-0

.73

Peer

Gro

up A

vera

ge0.

85-0

.08

0.90

7.27

-0.7

6

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 23

|

79

PORT

FOLI

O |

INFO

RMAT

ION

RAT

IO

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Rolli

ng In

form

atio

n Ra

tio(T

raili

ng 3

Yea

r)

Peer

Gro

up A

vera

geCu

rren

t Lin

eup

Tim

e Pe

riod:

10/

31/2

017

to 0

9/30

/201

9

Information Ratio (arith)

1 0 -1 -2

09 19

08 19

07 19

06 19

05 19

04 19

03 19

02 19

01 19

12 18

11 18

10 18

09 18

08 18

07 18

06 18

05 18

04 18

03 18

02 18

01 18

12 17

11 17

10 17

Annu

aliz

ed In

form

atio

n Ra

tios

Peer

Gro

up A

vera

geCu

rren

t Lin

eup

Information Ratio (arith)

1 0 -1 -2 -3 -410

Yea

rs5

Year

s3

Year

s1

Year

Rolli

ng In

form

atio

n Ra

tio (R

ollin

g - 3

Yea

r)

YTD

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

-0.3

9-0

.42

0.01

0.08

0.07

Peer

Gro

up A

vera

ge-0

.90

-0.9

0-0

.49

-0.4

00.

09

Cale

ndar

Yea

r Inf

orm

atio

n Ra

tio 2014

2015

2016

2017

2018

Curr

ent L

ineu

p0.

711.

62-2

.25

0.78

0.74

Peer

Gro

up A

vera

ge-0

.77

0.90

-1.6

1-0

.12

-1.0

3

Trai

ling

Info

rmat

ion

Ratio

1 Ye

ar3

Year

s5

Year

s10

Yea

rsCu

rren

t Lin

eup

0.08

-0.1

60.

300.

02

Peer

Gro

up A

vera

ge-2

.53

-1.0

8-0

.57

-0.4

3

For s

ourc

e in

form

atio

n, p

leas

e se

e th

e "I

mpo

rtan

t Dis

clos

ures

" se

ctio

n of

this

repo

rt.

Pag

e 24

|

80

PORT

FOLI

O |

CUM

ULAT

IVE

PERF

ORM

ANCE

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Tim

e pe

riod

: Sep

tem

ber 2

009

- Se

ptem

ber 2

019

Plan

Cat

egor

yBe

nchm

ark

Inde

xCu

rren

t Lin

eup

Growth of $100

195

184

173

162

151

140

128

117

106 95 84

09/2

019

01/2

018

01/2

016

01/2

014

01/2

012

09/2

009

1 YR

3 YR

5 YR

10 Y

R

Curr

ent L

ineu

p4.

26%

25.3

8%36

.73%

85.4

6%Be

nchm

ark

Inde

x4.

22%

25.6

6%35

.24%

85.1

2%Pl

an C

ateg

ory

3.15

%24

.00%

32.9

9%80

.81%

Gro

wth

of $

100

is c

alcu

late

d at

NAV

and

ass

umes

that

all

divi

dend

and

cap

ital g

ain

dist

ribut

ions

wer

e re

inve

sted

. It d

oes

not t

ake

into

acc

ount

sal

es c

harg

es o

r the

effe

ct o

f tax

es. R

esul

ts a

re n

ot in

dica

tive

offu

ture

per

for m

ance

. For

sou

rce

info

rmat

ion,

ple

ase

see

the

"Im

port

ant D

iscl

osur

es"

sect

ion

of th

is re

port

.

Pag

e 25

|

81

PORT

FOLI

O |

WEI

GHTE

D FE

E AN

ALYS

IS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Tota

l Pla

n As

sets

Wei

ghte

d In

vest

men

tCo

stW

eigh

ted

Inve

stm

ent

Expe

nse

$5,2

80,2

68.9

6$1

0,44

5.33

0.20

%

Inve

stm

ent

#of P

artic

ipan

ts20

19-0

9-30

Bal

ance

% o

f Tot

al P

lan

Fund

Exp

ense

Wei

ghte

d Co

st

Stab

le V

alue

The

Stan

dard

Sta

ble

Asse

t A72

$743

,738

.75

14.0

9%0.

10%

$743

.74

Inte

rmed

iate

Cor

e Bo

nd

Vang

uard

Tot

al B

ond

Mar

ket I

ndex

Adm

- V

BTLX

42$1

18,7

39.8

82.

25%

0.05

%$5

9.37

Allo

catio

n--3

0% to

50%

Equ

ity

Putn

am D

ynam

ic A

sset

Allo

catio

n Cn

srv

Y -

PACY

X14

$63,

575.

801.

20%

0.74

%$4

70.4

6

Allo

catio

n--5

0% to

70%

Equ

ity

Putn

am D

ynam

ic A

sset

Allo

catio

n Ba

l Y -

PAB

YX37

$90,

349.

301.

71%

0.72

%$6

50.5

1

Allo

catio

n--7

0% to

85%

Equ

ity

Putn

am D

ynam

ic A

sset

Allo

catio

n G

r Y -

PAG

YX14

$150

,763

.43

2.86

%0.

82%

$1,2

36.2

6

Targ

et-D

ate

Retir

emen

t

Blac

kRoc

k Li

fePa

th®

Inde

x Re

tire

K -

LIRK

X11

$90,

627.

001.

72%

0.10

%$9

0.63

Targ

et-D

ate

2020

Blac

kRoc

k Li

fePa

th®

Inde

x 20

20 K

- L

IMKX

51$3

41,5

63.7

06.

47%

0.10

%$3

41.5

6

Targ

et-D

ate

2025

Blac

kRoc

k Li

fePa

th®

Inde

x 20

25 K

- L

IBKX

87$7

63,8

61.4

614

.47%

0.10

%$7

63.8

6

Pag

e 26

|

82

PORT

FOLI

O |

WEI

GHTE

D FE

E AN

ALYS

IS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Inve

stm

ent

#of P

artic

ipan

ts20

19-0

9-30

Bal

ance

% o

f Tot

al P

lan

Fund

Exp

ense

Wei

ghte

d Co

st

Targ

et-D

ate

2030

Blac

kRoc

k Li

fePa

th®

Inde

x 20

30 K

- L

INKX

88$4

64,9

37.1

08.

81%

0.10

%$4

64.9

4

Targ

et-D

ate

2035

Blac

kRoc

k Li

fePa

th®

Inde

x 20

35 K

- L

IJKX

81$4

65,3

46.6

58.

81%

0.10

%$4

65.3

5

Targ

et-D

ate

2040

Blac

kRoc

k Li

fePa

th®

Inde

x 20

40 K

- L

IKKX

82$4

36,7

07.0

48.

27%

0.10

%$4

36.7

1

Targ

et-D

ate

2045

Blac

kRoc

k Li

fePa

th®

Inde

x 20

45 K

- L

IHKX

96$4

37,6

40.4

78.

29%

0.10

%$4

37.6

4

Targ

et-D

ate

2050

Blac

kRoc

k Li

fePa

th®

Inde

x 20

50 K

- L

IPKX

88$2

62,8

30.3

94.

98%

0.10

%$2

62.8

3

Targ

et-D

ate

2055

Blac

kRoc

k Li

fePa

th®

Inde

x 20

55 K

- L

IVKX

52$4

8,44

8.43

0.92

%0.

09%

$43.

60

Targ

et-D

ate

2060

+

Blac

kRoc

k Li

fePa

th®

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x 20

60 K

- L

IZKX

44$3

0,27

4.73

0.57

%0.

10%

$30.

27

Larg

e Va

lue

MFS

Val

ue R

6 -

MEI

KX26

$130

,225

.96

2.47

%0.

48%

$625

.08

Larg

e Bl

end

iSha

res

S&P

500

Inde

x K

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FSPX

28$6

0,23

2.05

1.14

%0.

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$18.

07

Larg

e Gr

owth

TIAA

-CRE

F La

rge-

Cap

Gro

wth

Inst

- T

ILG

X51

$227

,112

.02

4.30

%0.

41%

$931

.16

Pag

e 27

|

83

PORT

FOLI

O |

WEI

GHTE

D FE

E AN

ALYS

IS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Inve

stm

ent

#of P

artic

ipan

ts20

19-0

9-30

Bal

ance

% o

f Tot

al P

lan

Fund

Exp

ense

Wei

ghte

d Co

st

Mid

-Cap

Val

ue

Wel

ls F

argo

Spe

cial

Mid

Cap

Val

ue In

st -

WFM

IX6

$1,2

97.9

70.

02%

0.83

%$1

0.77

Mid

-Cap

Ble

nd

Vang

uard

Mid

Cap

Inde

x Ad

mira

l - V

IMAX

10$2

2,30

3.71

0.42

%0.

05%

$11.

15

Mid

-Cap

Gro

wth

Mas

sMut

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a qu

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the

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furt

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sect

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Rat

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***

The

perfo

rman

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ata

quot

ed re

pres

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pas

t per

form

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. Pas

t per

form

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doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

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ill flu

ctua

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that

an

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shar

es, w

hen

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emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

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rent

per

form

ance

may

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lowe

r or h

ighe

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n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

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rman

ce q

uote

d re

flect

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rein

vestm

ent o

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tal g

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o ob

tain

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info

rmat

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plea

se co

ntac

t the

pho

ne n

umbe

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ated

in th

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porta

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isclo

sure

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this

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rt. F

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info

rmat

ion,

plea

se se

e th

e "Im

porta

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sclo

sure

s" se

ctio

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this

repo

rt. P

lease

see

furth

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etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

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corin

g M

etho

dolo

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ectio

n of

this

repo

rt.Pe

er g

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sed

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orni

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ar c

ateg

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Fund

rank

ings

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tal r

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men

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100,

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1 b

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top

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0 be

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are

clas

s; ot

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hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 54

|

110

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ct o

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ts a

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tive

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ture

per

form

ance

.

Pag

e 55

|

111

PUTN

AM D

YNAM

IC A

SSET

ALL

OCA

TIO

N C

NSR

V Y

| FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

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p ER

ISA

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b) In

vest

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apita

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e fu

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lloca

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ets

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quiti

es a

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me

secu

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inve

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ents

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reig

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atio

ns a

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itize

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stru

men

ts. T

he fu

nd a

lso

inve

sts,

to a

less

er e

xten

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equ

ity s

ecur

ities

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wth

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cks

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oth)

of U

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n co

mpa

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ize.

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ager

Vs

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k Pe

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2015

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am D

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Rat

ing:

***

*

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

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isclo

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ctio

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this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

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sclo

sure

s" se

ctio

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this

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rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

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rt.Pe

er g

roup

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sed

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orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

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ed o

n tr

ailin

g to

tal r

etur

ns, i

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rein

vest

men

t of d

ivid

ends

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ital g

ains

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ds a

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wee

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and

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d 10

0 be

ing

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om p

erce

ntile

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rank

ing

is fo

r the

indi

cate

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are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 56

|

112

PUTN

AM D

YNAM

IC A

SSET

ALL

OCA

TIO

N C

NSR

V Y

| FUN

D FA

CT S

HEET

For P

lan

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nly

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p ER

ISA

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Endi

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Port

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Com

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Tim

e Pe

riod:

10/

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014

- 09

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2019

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Dom

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ks

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ts a

re n

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ture

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orm

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.

Pag

e 57

|

113

PUTN

AM D

YNAM

IC A

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TIO

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AL Y

| FU

ND

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SHE

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2016

2017

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2015

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2017

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DJ U

S M

oder

ate

TR U

SD1.1

0%14

.77%

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%(0

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ning

star A

lloca

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to 7

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quity

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ning

star

Rat

ing:

***

*

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

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wee

n 1

and

100,

with

1 b

eing

the

top

perc

entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 58

|

114

PUTN

AM D

YNAM

IC A

SSET

ALL

OCA

TIO

N B

AL Y

| FU

ND

FACT

SHE

ET

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lan

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se O

nly

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mun

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p ER

ISA

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folio

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posit

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e Pe

riod:

10/

30/2

014

- 09

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100% 80%

60%

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03/19

03/18

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Stoc

kBo

ndCa

shO

ther

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ribut

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e Pe

riod:

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estic

Bon

dFo

reig

n Bo

ndPr

efer

red

Stoc

ks

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ertib

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ond

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er

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ty R

egio

nal D

istrib

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n

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e Pe

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th A

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e Pe

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orm

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Pag

e 59

|

115

PUTN

AM D

YNAM

IC A

SSET

ALL

OCA

TIO

N G

R Y

| FUN

D FA

CT S

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cks

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ager

Vs

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k Pe

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man

ce

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ning

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Mor

ning

star

Rat

ing:

***

*

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

bet

wee

n 1

and

100,

with

1 b

eing

the

top

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entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 60

|

116

PUTN

AM D

YNAM

IC A

SSET

ALL

OCA

TIO

N G

R Y

| FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

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posit

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Tim

e Pe

riod:

10/

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014

- 09

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2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

Bond

Dist

ribut

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

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09/19

03/19

03/18

03/17

03/16

03/15

Dom

estic

Bon

dFo

reig

n Bo

ndPr

efer

red

Stoc

ks

Conv

ertib

le B

ond

Oth

er

Equi

ty R

egio

nal D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

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09/19

03/19

03/18

03/17

03/16

03/15

Nor

th A

mer

ica

%La

tin A

mer

ica

%U

nite

d Ki

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m %

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pe d

ev %

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pe e

mrg

%Af

rica/

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dle

East

%

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%

Sect

or D

istrib

utio

n

Tim

e Pe

riod:

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014

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l Gro

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Risk

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year

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Information Ratio

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lass

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Man

ager

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Man

ager

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Pag

e 61

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2015

2016

2017

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Rat

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The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

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nves

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urn

and

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val

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ill flu

ctua

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inve

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inal

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rform

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uote

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vestm

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ne n

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porta

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isclo

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ctio

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rt. F

or so

urce

info

rmat

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porta

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sclo

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lease

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ls on

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scor

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met

hodo

logy

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Pag

e 62

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Pag

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2016

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Rat

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*

The

perfo

rman

ce d

ata

quot

ed re

pres

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pas

t per

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. Pas

t per

form

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inal

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rform

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Pag

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|

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Dom

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Pag

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porta

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logy

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The

perfo

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porta

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Erro

r3Y

r

Trac

king

Erro

r5Y

rEx

pens

eRa

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M

Expe

nse

adj.

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Out

per f.

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x

Expe

nse

adj.

3Yr

Out

per f.

Inde

x

Expe

nse

adj.

5Yr

Out

per f.

Inde

x

100

Pass

ing

Crite

ria S

corin

g0.

04%

0.03

%0.

03%

0.03

%$2

0,09

7,60

1,40

04.

31%

13.4

0%10

.84%

Peer

Gro

up S

corin

g3.

36%

2.88%

2.92%

0.89

%-

--

-

Crite

ria P

eer R

anki

ng3

22

2-

3217

12

Inve

stm

ent S

trat

egy

The

inve

stm

ent s

eeks

to p

rovi

de in

vest

men

t res

ults

that

cor

resp

ond

to th

e to

tal r

etur

n pe

rfor

man

ce o

f pub

licly

-tra

ded

com

mon

sto

cks

in th

e ag

greg

ate,

as

repr

esen

ted

by th

e St

anda

rd &

Poo

r's 5

00®

Inde

x. T

he fu

nd is

a 'f

eede

r' fu

nd th

at in

vest

s al

l of i

ts a

sset

s in

the

Mas

ter P

ortf

olio

of M

IP, w

hich

has

the

sam

e in

vest

men

t obj

ectiv

e an

d st

rate

gies

as

the

fund

. At l

east

90%

of t

he v

alue

of t

he fu

nd's

asse

tsis

inve

sted

in s

ecur

ities

com

pris

ing

the

S&P

500

Inde

x. T

he p

erce

ntag

e of

the

fund

's as

sets

inve

sted

in a

giv

en s

tock

is a

ppro

xim

atel

y th

e sa

me

as th

e pe

rcen

tage

suc

h st

ock

repr

esen

ts in

the

S&P

500

Inde

x.

Man

ager

Vs

Benc

hmar

k Pe

rfor

man

ce

24 22 20 18 16 14 12 10 8 6 4 2 010

Yea

rs5

Year

s3

Year

s1

Year

YTD

30 25 20 15 10 5 0 -5 -10

-15

-20

-25

-30

5 Ye

ars

3 Ye

ars

1 Ye

arYT

D

25 20 15 10 5 0 -5 -10

2015

2016

2017

2018

YTD

40 20 0

-20

2014

2015

2016

2017

2018

YTD

iSha

res

S&P

500

Inde

x K

S&P

500

TR U

SD

Inve

stm

ent N

ame

Annu

aliz

ed R

etur

nsCa

lend

ar Y

ear R

etur

ns

Last

Qtr

YTD

1 Yea

r3

Year

5Yea

r10

Yea

rIT

DIn

cept

ion

Dat

e20

1820

1720

1620

1520

14

iSha

res

S&P

500

Inde

x K

1.71

%20

.53%

4.28

%13

.37%

10.8

1%13

.16%

9.47

%07

/30/

1993

(4.3

8%)

21.7

7%11

.92%

1.35

%13

.61%

S&P

500

TR U

SD1.7

0%20

.55%

4.25

%13

.39%

10.8

4%13

.24%

--

(4.3

8%)

21.8

3%11

.96%

1.38%

13.6

9%

Mor

ning

star L

arge

Blen

d1.4

5%18

.99%

3.02

%11

.69%

8.96

%11

.76%

--

(6.17

%)

20.53

%10

.86%

(0.6

5%)

11.55

%

Mor

ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

bet

wee

n 1

and

100,

with

1 b

eing

the

top

perc

entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 84

|

140

ISHA

RES

S &

P 5

00 IN

DEX

K | F

UND

FACT

SHE

ET

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Port

folio

Com

posit

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

Bond

Dist

ribut

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Dom

estic

Bon

dFo

reig

n Bo

ndPr

efer

red

Stoc

ks

Conv

ertib

le B

ond

Oth

er

Equi

ty R

egio

nal D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Nor

th A

mer

ica

%La

tin A

mer

ica

%U

nite

d Ki

ngdo

m %

Euro

pe d

ev %

Euro

pe e

mrg

%Af

rica/

Mid

dle

East

%

Asia

%

Sect

or D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Tech

nolo

gyCo

mm

unic

atio

n Se

rvic

esCo

nsum

er C

yclic

al

Cons

umer

Def

ensi

veO

ther

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e An

alys

is

Small - Large

2 1 0 -1 -2

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e -

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wth

21

0-1

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0

Smal

l Gro

wth

Smal

l Val

ue

Mid

Gro

wth

Mid

Val

ue

Top

Gro

wth

Top

Valu

e

Risk

/Ret

urn

vs P

eer G

roup

Standard Deviation

22 20 18 16 14 12 10 8 6 4 2 010

yea

rs5

year

s3

year

s1

year

YTD

Sharpe Ratio

3 2 1 0 -110

yea

rs5

year

s3

year

s1

year

YTD

Information Ratio

2 1 0 -1 -2 -310

yea

rs5

year

s3

year

s1

year

YTD

iSha

res

S&P

500

Inde

x K

S&P

500

TR U

SD

Fund

Bas

ics

Tick

erW

FSPX

Cate

gory

Larg

e Bl

end

Net

Ass

ets(

This

Cla

ss $

mn)

20,0

98 m

Net

Ass

ets(

All C

lass

es $

mn)

0 m

Man

ager

Gre

g Sa

vage

Man

ager

Ten

ure

11.6

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ptio

nJu

l 30,

1993

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And

Expe

nses

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nse

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ss E

xpen

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atio

0.04

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et E

xpen

se R

atio

0.03

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pect

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ross

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ense

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io0.

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al 1

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agem

ent F

ee0.

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oldi

ngs

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roso

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orp

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e In

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on.c

om In

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book

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shire

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haw

ay In

c B

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abet

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s C

1.47

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abet

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44

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orga

n Ch

ase

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o1.

44

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son

& Jo

hnso

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s A

1.27

Cum

ulat

ive

Perf

orm

ance

Tim

e Pe

riod:

01/

30/2

014

- 09

/30/

2019

Growth of $100

177

168

160

151

142

133

125

116

107 98 89

09/1

901

/19

07/1

801

/18

07/1

701

/17

07/1

601

/16

07/1

509

/14

iSha

res

S&P

500

Inde

x K

S&P

500

TR U

SD

Gro

wth

of $

100

is c

alcu

late

d at

NAV

and

ass

umes

that

all

divi

dend

and

cap

ital g

ain

dist

ribut

ions

wer

e re

inve

sted

.It

does

not

take

into

acc

ount

sal

es c

harg

es o

r the

effe

ct o

f tax

es. R

esul

ts a

re n

ot in

dica

tive

of fu

ture

per

form

ance

.

Pag

e 85

|

141

TIAA

-CRE

F LAR

GE-C

AP G

ROW

TH IN

ST |

FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

IPS

Scor

eRe

turn

1Yr

Retu

rn3Y

rRe

turn

5Yr

Shar

pe3Y

rSh

arpe

5Yr

Info

Ratio

3Yr

Info

Ratio

5Yr

Man

ager

Tenu

reEx

pens

eRa

tioSt

yle

Cons

isten

cy(R

BSA)

Up/

Dow

nCa

ptur

e5Y

r

85 Pass

ing

Crite

ria S

corin

g0.

27%

16.3

5%13

.04%

1.06

0.89

-0.1

8-0

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13.5

00.

41%

8.92

0.94

Peer

Gro

up S

corin

g1.8

6%14

.60%

11.0

0%0.

960.

78-0

.66

-0.6

510

.86

1.05%

13.3

80.

90

Crite

ria P

eer R

anki

ng68

2722

3026

2822

357

3035

Inve

stm

ent S

trat

egy

The

inve

stm

ent s

eeks

a fa

vora

ble

long

-ter

m re

turn

, mai

nly

thro

ugh

capi

tal a

ppre

ciat

ion,

prim

arily

from

equ

ity s

ecur

ities

. Und

er n

orm

al c

ircum

stan

ces,

the

fund

inve

sts

at le

ast 8

0% o

f its

ass

ets

in la

rge-

cap

equi

ty s

ecur

ities

. It w

ill in

vest

prim

arily

in la

rge-

cap

equi

ty s

ecur

ities

that

the

fund

' s in

vest

men

t adv

iser

bel

ieve

s pr

esen

t the

opp

ortu

nity

for g

row

th. T

he fu

nd a

lso

seek

s to

inve

st in

com

pani

es e

xpec

ted

tobe

nefit

from

pro

spec

tive

acqu

isiti

ons,

reor

gani

zatio

ns, c

orpo

rate

rest

ruct

urin

gs o

r oth

er s

peci

al s

ituat

ions

. It m

ay in

vest

up

to 2

0% o

f its

ass

ets

in fo

reig

n in

vest

men

ts.

Man

ager

Vs

Benc

hmar

k Pe

rfor

man

ce

30 25 20 15 10 5 010

Yea

rs5

Year

s3

Year

s1

Year

YTD

35 30 25 20 15 10 5 0 -5 -10

-15

-20

-25

-30

5 Ye

ars

3 Ye

ars

1 Ye

arYT

D

40 35 30 25 20 15 10 5 0 -52015

2016

2017

2018

YTD

40 20 0

-20

2014

2015

2016

2017

2018

YTD

TIAA

-CRE

F La

rge-

Cap

Gro

wth

Inst

Russ

ell 1

000

Gro

wth

TR

USD

Inve

stm

ent N

ame

Annu

aliz

ed R

etur

nsCa

lend

ar Y

ear R

etur

ns

Last

Qtr

YTD

1 Yea

r3

Year

5Yea

r10

Yea

rIT

DIn

cept

ion

Dat

e20

1820

1720

1620

1520

14

TIAA

-CRE

F La

rge-

Cap

Gro

wth

Inst

(0.9

0%)

20.0

8%0.

27%

16.3

5%13

.04%

14.7

2%9.

99%

03/3

1/20

060.

04%

34.5

1%(0

.85%

)9.

20%

11.2

2%

Russ

ell 10

00 G

rowt

h TR

USD

1.49%

23.3

0%3.

71%

16.8

9%13

.39%

14.9

4%-

-(1.

51%

)30

.21%

7.08%

5.67%

13.0

5%

Mor

ning

star L

arge

Gro

wth

(0.4

7%)

20.53

%1.8

6%14

.60%

11.0

0%13

.08%

--

(2.21

%)

27.76

%3.

65%

3.61

%10

.65%

Mor

ning

star

Rat

ing:

***

*

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

bet

wee

n 1

and

100,

with

1 b

eing

the

top

perc

entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 86

|

142

TIAA

-CRE

F LAR

GE-C

AP G

ROW

TH IN

ST |

FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

Port

folio

Com

posit

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

Bond

Dist

ribut

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Dom

estic

Bon

dFo

reig

n Bo

ndPr

efer

red

Stoc

ks

Conv

ertib

le B

ond

Oth

er

Equi

ty R

egio

nal D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Nor

th A

mer

ica

%La

tin A

mer

ica

%U

nite

d Ki

ngdo

m %

Euro

pe d

ev %

Euro

pe e

mrg

%Af

rica/

Mid

dle

East

%

Asia

%

Sect

or D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Tech

nolo

gyCo

mm

unic

atio

n Se

rvic

esCo

nsum

er C

yclic

al

Cons

umer

Def

ensi

veO

ther

Styl

e An

alys

is

Small - Large

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umes

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dend

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cap

ital g

ain

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inve

sted

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es c

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effe

ct o

f tax

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esul

ts a

re n

ot in

dica

tive

of fu

ture

per

form

ance

.

Pag

e 87

|

143

WEL

LS FA

RGO

SPE

CIAL

MID

CAP

VAL

UE IN

ST |

FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

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riod

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ng 0

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eRe

turn

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rn3Y

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pe3Y

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arpe

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ager

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reEx

pens

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tioSt

yle

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isten

cy(R

BSA)

Up/

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ing

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ria S

corin

g8.

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ria P

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ng2

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88

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319

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stm

ent S

trat

egy

The

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stm

ent s

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m c

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l app

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n. T

he fu

nd n

orm

ally

inve

sts

at le

ast 8

0% o

f its

net

ass

ets

in e

quity

sec

uriti

es o

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ium

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italiz

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n co

mpa

nies

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nves

ts p

rinci

pally

in e

quity

sec

uriti

esof

med

ium

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italiz

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n co

mpa

nies

, whi

ch th

e m

anag

er d

efine

s as

sec

uriti

es o

f com

pani

es w

ith m

arke

t cap

italiz

atio

ns w

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the

rang

e of

the

Russ

ell M

idca

p® In

dex

at th

e tim

e of

pur

chas

e.

Man

ager

Vs

Benc

hmar

k Pe

rfor

man

ce

30 25 20 15 10 5 010

Yea

rs5

Year

s3

Year

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Year

YTD

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-15

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5 Ye

ars

3 Ye

ars

1 Ye

arYT

D

30 25 20 15 10 5 0 -5 -10

-15

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2015

2016

2017

2018

YTD

40 20 0

-20

2014

2015

2016

2017

2018

YTD

Wel

ls F

argo

Spe

cial

Mid

Cap

Val

ue In

stRu

ssel

l Mid

Cap

Val

ue T

R U

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stm

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ame

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aliz

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Wel

ls F

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ue In

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77%

13.0

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04/0

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%)

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Russ

ell M

id C

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ning

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13.4

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%)

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%

Mor

ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

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wee

n 1

and

100,

with

1 b

eing

the

top

perc

entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 88

|

144

WEL

LS FA

RGO

SPE

CIAL

MID

CAP

VAL

UE IN

ST |

FUN

D FA

CT S

HEET

For P

lan

Spon

sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

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p ER

ISA

403(

b) In

vest

men

t Rev

iew

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ng 0

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Port

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Com

posit

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

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03/16

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Stoc

kBo

ndCa

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ther

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Dist

ribut

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Tim

e Pe

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10/

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014

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03/19

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Dom

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Stoc

ks

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n

Tim

e Pe

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th A

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30 25 20 15 10 5 010

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year

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year

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YTD

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2 1 0 -110

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year

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year

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3 2 1 0 -1 -2 -310

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Spe

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2019

Growth of $100

162

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ts a

re n

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Pag

e 89

|

145

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D M

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Crite

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its

wei

ghtin

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the

inde

x.

Man

ager

Vs

Benc

hmar

k Pe

rfor

man

ce

26 24 22 20 18 16 14 12 10 8 6 4 2 010

Yea

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Year

s3

Year

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Year

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ars

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ars

1 Ye

arYT

D

25 20 15 10 5 0 -5 -10

-15

2015

2016

2017

2018

YTD

40 20 0

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2014

2015

2016

2017

2018

YTD

Vang

uard

Mid

Cap

Inde

x Ad

mira

lCR

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R U

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TR

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ning

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Mor

ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

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logy

in th

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Pag

e 92

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MAS

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and

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ns o

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ture

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quity

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ust m

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e ba

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ctua

l or e

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ted

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ws

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flow

s fro

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e Po

rtfo

lio.

Man

ager

Vs

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hmar

k Pe

rfor

man

ce

15 10 5 0 -5 -10

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10 Y

ears

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1 Ye

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ars

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ars

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arYT

D

35 30 25 20 15 10 5 0 -5 -10

-15

-20

2015

2016

2017

2018

YTD

50 0

-50

2014

2015

2016

2017

2018

YTD

DFA

US

Smal

l Cap

Val

ue I

Russ

ell 2

000

Valu

e TR

USD

Inve

stm

ent N

ame

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aliz

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ion

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1720

1620

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14

DFA

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Smal

l Cap

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ue I

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Russ

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Mor

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mal

l Val

ue(0

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36%

--

(15.4

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8.60

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%)

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%

Mor

ning

star

Rat

ing:

***

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

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lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

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ill flu

ctua

te so

that

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inve

stor's

shar

es, w

hen

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emed

, may

be

worth

mor

e or

less

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their

orig

inal

cost.

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rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

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rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

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tal g

ains

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isne

t of a

ll ex

pens

es. T

o ob

tain

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pho

ne n

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porta

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urce

info

rmat

ion,

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se se

e th

e "Im

porta

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etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

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gy" s

ectio

n of

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rt.Pe

er g

roup

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sed

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orni

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ar c

ateg

ory.

Fund

rank

ings

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ed o

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men

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are

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rent

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form

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Pag

e 94

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Tim

e Pe

riod:

10/

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014

- 09

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100% 80%

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Stoc

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Tim

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Tech

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secu

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hich

may

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inve

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ents

in e

mer

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mar

kets

.

Man

ager

Vs

Benc

hmar

k Pe

rfor

man

ce

25 20 15 10 5 0 -5 -10

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10 Y

ears

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ars

3 Ye

ars

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30 25 20 15 10 5 0 -5 -10

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D

30 25 20 15 10 5 0 -5 -10

-15

2015

2016

2017

2018

YTD

50 0

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2014

2015

2016

2017

2018

YTD

Janu

s H

ende

rson

Trit

on T

Russ

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000

Gro

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21.6

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Mor

ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

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lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

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inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

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rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

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ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

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er g

roup

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sed

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orni

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ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

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men

t of d

ivid

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cap

ital g

ains

. Fun

ds a

re ra

nked

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wee

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top

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e an

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0 be

ing

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om p

erce

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rank

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is fo

r the

indi

cate

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are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 96

|

152

JAN

US H

ENDE

RSO

N T

RITO

N T

| FU

ND

FACT

SHE

ET

For P

lan

Spon

sor U

se O

nly

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mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

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b) In

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Endi

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Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

100% 80%

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09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

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Dist

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Tim

e Pe

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10/

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014

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Dom

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n

Tim

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th A

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tin A

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ica

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nite

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m %

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%Af

rica/

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dle

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%

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Sect

or D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Tech

nolo

gyCo

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n Se

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l Gro

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l Val

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Standard Deviation

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year

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year

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year

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year

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Janu

s H

ende

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on T

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Fund

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Tick

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l Gro

wth

Net

Ass

ets(

This

Cla

ss $

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11,7

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Ass

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es $

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0 m

Man

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Man

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64

Top

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Rat

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perfo

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ce d

ata

quot

ed re

pres

ents

pas

t per

form

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t per

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per

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ne n

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Growth of $100

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Man

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Vs

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ce

20 18 16 14 12 10 8 6 4 2 0 -2 -410

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45 40 35 30 25 20 15 10 5 0 -5 -10

-15

-20

2015

2016

2017

2018

YTD

50 0

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2014

2015

2016

2017

2018

YTD

Amer

ican

Fun

ds N

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orld

R6

MSC

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USD

Inve

stm

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ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

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lts. I

nves

tmen

t ret

urn

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prin

cipal

val

ue w

ill flu

ctua

te so

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stor's

shar

es, w

hen

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emed

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be

worth

mor

e or

less

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their

orig

inal

cost.

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rent

per

form

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may

be

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r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

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ed. T

he p

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rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

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tal g

ains

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isne

t of a

ll ex

pens

es. T

o ob

tain

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onth

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rmat

ion,

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ntac

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pho

ne n

umbe

r loc

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porta

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ctio

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this

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e "Im

porta

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sure

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ctio

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rt. P

lease

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furth

er d

etai

ls on

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scor

ing

met

hodo

logy

in th

e "In

vestm

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corin

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etho

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roup

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orni

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ed o

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men

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ivid

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ital g

ains

. Fun

ds a

re ra

nked

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eing

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0 be

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rank

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are

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s; ot

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hare

cla

sses

may

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rent

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ance

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e 10

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AMER

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30/2

014

- 09

/30/

2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

Bond

Dist

ribut

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

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Dom

estic

Bon

dFo

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ks

Conv

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ond

Oth

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Equi

ty R

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n

Tim

e Pe

riod:

10/

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- 09

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2019

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09/19

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03/18

03/17

03/16

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Nor

th A

mer

ica

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tin A

mer

ica

%U

nite

d Ki

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m %

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pe d

ev %

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%Af

rica/

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dle

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%

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Sect

or D

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n

Tim

e Pe

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10/

30/2

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- 09

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2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

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Tech

nolo

gyCo

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n Se

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nsum

er C

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Information Ratio

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Amer

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Fund

Bas

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Div

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Emer

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Cla

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es $

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Man

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Man

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Ten

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Tim

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014

- 09

/30/

2019

Growth of $100

144

137

129

121

113

105 97 89 82 74 66

09/1

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07/1

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07/1

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07/1

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ican

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orld

R6

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I EM

NR

USD

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wth

of $

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alcu

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and

ass

umes

that

all

divi

dend

and

cap

ital g

ain

dist

ribut

ions

wer

e re

inve

sted

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does

not

take

into

acc

ount

sal

es c

harg

es o

r the

effe

ct o

f tax

es. R

esul

ts a

re n

ot in

dica

tive

of fu

ture

per

form

ance

.

Pag

e 10

1 |

157

PRIN

CIPA

L RE

AL E

STAT

E SE

CURI

TIES

INST

| FU

ND

FACT

SHE

ET

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

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vest

men

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iew

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riod

Endi

ng 0

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eRe

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arpe

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yle

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isten

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BSA)

Up/

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96 Pass

ing

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corin

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stm

ent S

trat

egy

The

inve

stm

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eeks

to g

ener

ate

a to

tal r

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nder

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mal

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umst

ance

s, th

e fu

nd in

vest

s at

leas

t 80%

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ts n

et a

sset

s, pl

us a

ny b

orro

win

gs fo

r inv

estm

ent p

urpo

ses,

in e

quity

sec

uriti

es o

f com

pani

espr

inci

pally

eng

aged

in th

e re

al e

stat

e in

dust

ry a

t the

tim

e of

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chas

e. It

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sts

in v

alue

equ

ity s

ecur

ities

, an

inve

stm

ent s

trat

egy

that

em

phas

izes

buy

ing

secu

ritie

s th

at a

ppea

r to

be u

nder

valu

ed. T

he fu

ndco

ncen

trat

es it

s in

vest

men

ts (i

nves

t mor

e th

an 2

5% o

f its

net

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in s

ecur

ities

in th

e re

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e in

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ry. I

t is

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rsifi

ed.

Man

ager

Vs

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hmar

k Pe

rfor

man

ce

35 30 25 20 15 10 5 010

Yea

rs5

Year

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Year

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Year

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45 40 35 30 25 20 15 10 5 0 -55

Year

s3

Year

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Year

YTD

35 30 25 20 15 10 5 0 -5 -10

2015

2016

2017

2018

YTD

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2014

2015

2016

2017

2018

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Prin

cipa

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l Est

ate

Secu

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stD

J US

Sele

ct R

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TR U

SD

Inve

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ame

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ar Y

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Last

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Year

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Dat

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1820

1720

1620

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14

Prin

cipa

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l Est

ate

Secu

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st7.

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lect R

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Mor

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27%

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Mor

ning

star

Rat

ing:

***

**

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor's

shar

es, w

hen

rede

emed

, may

be

worth

mor

e or

less

than

their

orig

inal

cost.

Cur

rent

per

form

ance

may

be

lowe

r or h

ighe

r tha

n th

e pe

rform

ance

info

rmat

ion

quot

ed. T

he p

erfo

rman

ce q

uote

d re

flect

s the

rein

vestm

ent o

f divi

dend

s and

capi

tal g

ains

and

isne

t of a

ll ex

pens

es. T

o ob

tain

curre

nt m

onth

-end

per

form

ance

info

rmat

ion,

plea

se co

ntac

t the

pho

ne n

umbe

r loc

ated

in th

e "Im

porta

nt D

isclo

sure

s" se

ctio

n of

this

repo

rt. F

or so

urce

info

rmat

ion,

plea

se se

e th

e "Im

porta

ntDi

sclo

sure

s" se

ctio

n of

this

repo

rt. P

lease

see

furth

er d

etai

ls on

the

scor

ing

met

hodo

logy

in th

e "In

vestm

ent S

corin

g M

etho

dolo

gy" s

ectio

n of

this

repo

rt.Pe

er g

roup

s ba

sed

on M

orni

ngst

ar c

ateg

ory.

Fund

rank

ings

are

bas

ed o

n tr

ailin

g to

tal r

etur

ns, i

nclu

ding

rein

vest

men

t of d

ivid

ends

and

cap

ital g

ains

. Fun

ds a

re ra

nked

bet

wee

n 1

and

100,

with

1 b

eing

the

top

perc

entil

e an

d 10

0 be

ing

the

bott

om p

erce

ntile

. The

rank

ing

is fo

r the

indi

cate

d sh

are

clas

s; ot

her s

hare

cla

sses

may

hav

e a

diffe

rent

per

form

ance

rank

ing.

Pag

e 10

2 |

158

PRIN

CIPA

L RE

AL E

STAT

E SE

CURI

TIES

INST

| FU

ND

FACT

SHE

ET

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

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ISA

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vest

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Endi

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Port

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Com

posit

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

100% 80%

60%

40%

20% 0%

09/19

03/19

03/18

03/17

03/16

03/15

Stoc

kBo

ndCa

shO

ther

Bond

Dist

ribut

ion

Tim

e Pe

riod:

10/

30/2

014

- 09

/30/

2019

Insu

ffici

ent d

ata

to d

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ay g

raph

Equi

ty R

egio

nal D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Nor

th A

mer

ica

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tin A

mer

ica

%U

nite

d Ki

ngdo

m %

Euro

pe d

ev %

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pe e

mrg

%Af

rica/

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dle

East

%

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%

Sect

or D

istrib

utio

n

Tim

e Pe

riod:

10/

30/2

014

- 09

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2019

100 80 60 40 20 0

09/19

03/19

03/18

03/17

03/16

03/15

Tech

nolo

gyCo

mm

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n Se

rvic

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nsum

er C

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Def

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l Val

ue

Mid

Gro

wth

Mid

Val

ue

Top

Gro

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Top

Valu

e

Risk

/Ret

urn

vs P

eer G

roup

Standard Deviation

18 16 14 12 10 8 6 4 2 010

yea

rs5

year

s3

year

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year

YTD

Sharpe Ratio

4 3 2 1 010

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rs5

year

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YTD

Information Ratio

3 2 1 0 -1 -210

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YTD

Prin

cipa

l Rea

l Est

ate

Secu

ritie

s In

stD

J US

Sele

ct R

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TR U

SD

Fund

Bas

ics

Tick

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REX

Cate

gory

Real

Est

ate

Net

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This

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ss $

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Net

Ass

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lass

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se R

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ia R

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Gro

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Cum

ulat

ive

Perf

orm

ance

Tim

e Pe

riod:

01/

30/2

014

- 09

/30/

2019

Growth of $100

184

184

174

165

156

146

137

127

118

109 99 90

09/1

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509

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Prin

cipa

l Rea

l Est

ate

Secu

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s In

st

DJ U

S Se

lect

REI

T TR

USD

Gro

wth

of $

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is c

alcu

late

d at

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and

ass

umes

that

all

divi

dend

and

cap

ital g

ain

dist

ribut

ions

wer

e re

inve

sted

.It

does

not

take

into

acc

ount

sal

es c

harg

es o

r the

effe

ct o

f tax

es. R

esul

ts a

re n

ot in

dica

tive

of fu

ture

per

form

ance

.

Pag

e 10

3 |

159

IMPO

RTAN

T D

ISCL

OSU

RES

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b)

For P

erio

d En

ding

09/

30/2

019

160

FOR

PLAN

SPO

NSOR

USE

ONL

Y -N

ot for

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with

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ticipa

nts o

r the

Gen

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Publi

c. Pe

nsion

mark

Finan

cial G

roup

, LLC

(“Pe

nsion

mark

”) is

an in

vestm

ent a

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ister

ed u

nder

the I

nves

tmen

t Adv

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Act o

f 194

0. Pe

nsion

mark

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iliated

thro

ugh

comm

on o

wner

ship

with

Pens

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rk Se

curiti

es, L

LC (m

embe

r SIP

C).

IMPO

RTAN

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SCLO

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RMAT

ION

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INDE

XDE

FIN

ITIO

NS

Pag

e 10

5 |

161

IMPO

RTAN

TD

ISCL

OSU

RES

& S

OU

RCE

INFO

RMAT

ION

The

perfo

rman

ce d

ata

quot

ed re

pres

ents

pas

t per

form

ance

. Pas

t per

form

ance

doe

s no

t gua

rant

ee fu

ture

resu

lts. I

nves

tmen

t ret

urn

and

prin

cipal

val

ue w

ill flu

ctua

te so

that

an

inve

stor

's sh

ares

, whe

n re

deem

ed, m

ay b

e w

orth

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r orig

inal

cos

t. Cu

rrent

per

form

ance

may

be

low

er o

r hig

her t

han

the

perfo

rman

cein

form

atio

n qu

oted

. To

obta

in c

urre

nt m

onth

-end

per

form

ance

in

form

atio

n, p

leas

e ca

ll 88

8-20

1-54

88.

The

perfo

rman

ce q

uote

d re

flect

s the

rein

vest

men

t of d

ivide

nds

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capi

tal g

ains

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is n

et o

f all

expe

nses

. Inv

estin

g in

mut

ual f

unds

invo

lves r

isk, i

nclu

ding

pos

sible

loss

of p

rincip

al. A

ll in

dice

s are

un

man

aged

and

can

not b

e in

vest

ed in

to d

irect

ly. U

nman

aged

inde

x re

turn

s do

not r

efle

ct fe

es, e

xpen

ses,

or s

ales

cha

rges

. Ind

ex p

erfo

rman

ce is

not

indi

cativ

e of

the

perfo

rman

ce o

f any

inve

stm

ent.

Inve

stor

s sho

uld

cons

ider

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inve

stm

ent o

bjec

tives

, risk

s, ch

arge

s and

exp

ense

s of t

he in

vest

men

t com

pany

car

eful

ly be

fore

inve

stin

g. T

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rosp

ectu

s an

d, if

ava

ilabl

e, th

e su

mm

ary

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pect

us c

onta

in th

is an

d ot

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mpo

rtant

info

rmat

ion

abou

t the

inve

stm

ent c

ompa

ny. Y

ou c

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btai

n a

pros

pect

us a

nd su

mm

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us fr

om y

our f

inan

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epre

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d ca

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Risk

Disc

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Bond

Fun

ds-A

n in

crea

se in

inte

rest

rate

s may

cau

se th

e pr

ice o

f bon

ds a

nd b

ond

mut

ual f

unds

to d

eclin

e.Go

vern

men

t Bon

d Fu

nds-

An in

vest

or c

an lo

se m

oney

whe

n in

vest

ing

in g

over

nmen

t bon

d fu

nds.

Fund

itse

lf is

not g

uara

ntee

d an

d fu

nd's

perfo

rman

ce w

illva

ry.

Inte

rnat

iona

l/Em

ergi

ng M

arke

ts F

unds

-Int

erna

tiona

l and

em

ergi

ng m

arke

t inv

estin

g in

volve

s spe

cial r

isks s

uch

as c

urre

ncy

fluct

uatio

n an

d po

litica

l ins

tabi

lity

and

may

not

be

suita

ble

for a

ll in

vest

ors.

Real

Est

ate

Fund

s-In

vest

ing

in re

al e

stat

e in

volve

s spe

cial r

isks s

uch

as p

oten

tial i

lliqui

dity

and

may

not

be

suita

ble

for a

ll in

vest

ors.

Ther

e is

no a

ssur

ance

that

the

inve

stm

ent o

bjec

tives

of t

he fu

nd w

ill be

at

tain

ed.

Smal

l and

Mid

Cap

Fun

ds-T

he p

rices

of s

mal

l and

mid

-cap

sto

cks a

re g

ener

ally

mor

e vo

latil

e th

an la

rge

cap

stoc

ks.

Targ

et D

ate

Fund

s-Th

e ta

rget

dat

e is

the

appr

oxim

ate

date

whe

n in

vest

ors p

lan

to st

art w

ithdr

awin

g th

eir m

oney

. The

glid

epat

h is

how

the

asse

t allo

catio

n of

the

fund

cha

nges

ove

r tim

e. T

he p

rincip

al

valu

e of

a ta

rget

fund

is n

ot g

uara

ntee

d at

any

tim

e, in

cludi

ng a

t the

targ

et d

ate.

Mor

ning

star

Rat

ings

:Fo

r eac

h fu

nd w

ith a

t lea

st a

thre

e ye

ar h

istor

y, M

orni

ngst

ar c

alcu

late

s a M

orni

ngst

ar R

atin

g ba

sed

on a

Mor

ning

star

Risk

-Adj

uste

d Re

turn

mea

sure

that

acc

ount

s for

varia

tions

in a

fund

's m

onth

ly pe

rform

ance

(inc

ludi

ng th

e ef

fect

s of s

ales

cha

rges

, loa

ds, a

nd re

dem

ptio

n fe

es),

plac

ing

mor

eem

phas

is on

dow

nwar

d va

riatio

ns a

ndre

war

ding

con

siste

nt p

erfo

rman

ce. T

he to

p 10

% o

f fun

ds in

eac

h ca

tego

ry re

ceive

five

star

s, th

e ne

xt 2

2.5%

rece

ive fo

ur st

ars,

the

next

35%

rece

ive th

ree

star

s, th

ene

xt 2

2.5%

rece

ive tw

o st

ars a

nd th

e bo

ttom

10%

rece

ive o

ne st

ar. T

he o

vera

ll M

orni

ngst

ar R

atin

g fo

r a fu

nd is

der

ived

from

aw

eigh

ted-

aver

age

of th

e pe

rform

ance

figur

es a

ssoc

iate

d w

ith it

s thr

ee-,

five-

and

ten-

year

(if a

pplic

able

) Mor

ning

star

Rat

ings

met

rics.

Sour

ce In

form

atio

n:Ex

ecut

ive S

umm

ary:

Reco

mm

enda

tions

bas

ed o

n qu

alita

tive

and/

or q

uant

itativ

e in

vest

men

t met

hodo

logy

of P

ensio

nmar

k Fi

nanc

ial G

roup

Portf

olio

| Di

vers

ifica

tion:

Ass

ets a

ggre

gate

d fro

m re

cord

keep

er d

ata

as o

f qua

rter-

end

and

com

pile

d by

Env

estn

et R

etire

men

t Sol

utio

ns.

Portf

olio

| As

set A

lloca

tion:

Ass

ets a

ggre

gate

d fro

m re

cord

keep

er d

ata

as o

f qua

rter-

end

and

com

pile

d by

Env

estn

et R

etire

men

t Sol

utio

ns.

Portf

olio

| Ho

ldin

gs &

Sec

tor A

lloca

tion:

Ass

ets a

ggre

gate

d fro

m re

cord

keep

er d

ata

as o

f qua

rter-

end

and

com

pile

d by

Env

estn

et R

etire

men

t Sol

utio

ns.

Portf

olio

| Re

gion

& Q

ualit

y Al

loca

tion:

Ass

ets a

ggre

gate

d fro

m re

cord

keep

er d

ata

as o

f qua

rter-

end

and

com

pile

d by

Env

estn

et R

etire

men

t Sol

utio

ns.

Portf

olio

| Re

turn

s : A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.Po

rtfol

io |

Beta

/Sta

ndar

d De

viatio

n: A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.Po

rtfol

io |

Alph

a: A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.Po

rtfol

io |

Shar

pe R

atio

: Ass

ets a

ggre

gate

d fro

m re

cord

keep

er d

ata

as o

f qua

rter-

end

and

com

pile

d by

Env

estn

et R

etire

men

t Sol

utio

ns.

Portf

olio

| In

form

atio

n Ra

tio: A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.Po

rtfol

io |

Cum

ulat

ive P

erfo

rman

ce: A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.Po

rtfol

io |

Wei

ghte

d Fe

e An

alys

is: A

sset

s agg

rega

ted

from

reco

rdke

eper

dat

a as

of q

uarte

r-en

d an

d co

mpi

led

by E

nves

tnet

Ret

irem

ent S

olut

ions

.In

vest

men

t Sco

reca

rd |

Curre

nt &

Hist

orica

l Sco

ring

Inve

stm

ent P

erfo

rman

ce v

s. Ri

sk: M

orni

ngst

ar/E

nves

tnet

Ret

irem

ent S

olut

ions

Inve

stm

ent S

core

card

| In

vest

men

t Per

form

ance

: Mor

ning

star

and

Enve

stne

tRet

irem

ent S

olut

ions

Fund

Fac

t She

ets:

Mor

ning

star

, Env

estn

et R

etire

men

t Sol

utio

ns, a

nd P

ensio

nmar

k Fi

nanc

ial G

roup

Inve

stm

ent S

corin

g M

etho

dolo

gy: P

ensio

nmar

k Fi

nanc

ial G

roup

Pag

e 10

6 |

162

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ame

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iptio

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form

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nerg

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curit

ies.

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ompo

site

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he 5

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rom

inen

t ene

rgy

Mas

ter L

imite

d Pa

rtner

ship

s ('M

LPs')

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e in

dex

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alcu

late

d us

ing

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at-a

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ted,

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taliz

atio

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ted

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logy

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omm

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TR

USD

The

inde

x m

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res t

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com

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atur

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te In

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nion

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pone

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iesb

y us

ing

CR

SP's

mul

tifac

tor m

odel

. C

RSP

cla

ssifi

es v

alue

secu

ritie

s usi

ng th

e fo

llow

ing

fact

ors:

book

to p

rice,

forw

ard

earn

ings

to p

rice,

his

toric

al ea

rnin

gs to

pric

e, d

ivid

end-

to-p

rice r

atio

and

sale

s-to

-pr

ice r

atio

.

CR

SP U

S T

otal

Mar

ket T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of b

road

US

secu

ritie

s tha

t tra

ded

on N

YSE

, NY

SE M

arke

t, N

AN

ASD

AD

AQ

or A

RC

A. I

t cap

ture

s nea

rly 1

00%

of t

he U

S in

vest

able

equi

ty m

arke

t with

aro

und

4000

cons

titue

nts a

cros

s meg

a, la

rge,

smal

l and

mic

ro c

apita

lizat

ions

.

Inde

x D

escr

iptio

ns

Pag

e 10

7 |

163

Inde

x N

ame

Inde

x D

escr

iptio

n

CR

SP U

S M

id C

ap G

row

th T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of U

S se

curit

ies w

hich

are

ass

igne

d to

the

mid

cap

inde

x an

d cl

assi

fied

as g

row

th se

curit

ies b

y us

ing

CR

SP's

mul

tifac

tor m

odel

. C

RSP

cla

ssifi

es g

row

th se

curit

ies u

sing

the

follo

win

g fa

ctor

s: fu

ture

long

-term

gro

wth

in e

arni

ngs p

er sh

are

(EPS

), fu

ture

shor

t-ter

m g

row

th in

EPS

, 3-y

ear h

isto

rical

gr

owth

in E

PS, 3

-yea

r his

toric

al g

row

th in

sale

s per

shar

e, c

urre

nt in

vest

men

t-to-

asse

ts ra

tio, a

nd re

turn

on

asse

ts.

CR

SP U

S M

id C

ap T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of U

S co

mpa

nies

that

fall

betw

een

the

top

70%

-85%

of i

nves

tabl

e m

arke

t cap

italiz

atio

n. It

incl

udes

secu

ritie

s tra

ded

on N

YSE

, N

YSE

Mar

ket,

NA

SDA

Q o

r AR

CA

.

CR

SP U

S M

id C

ap V

alue

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f US

secu

ritie

s whi

ch a

re a

ssig

ned

to th

e m

id c

ap in

dex

and

clas

sifie

d as

val

ue se

curit

ies b

y us

ing

CR

SP's

mul

tifac

tor m

odel

. C

RSP

cla

ssifi

es v

alue

secu

ritie

s usi

ng th

e fo

llow

ing

fact

ors:

book

to p

rice,

forw

ard

earn

ings

to p

rice,

his

toric

al ea

rnin

gs to

pric

e, d

ivid

end-

to-p

rice r

atio

and

sale

s-to

-pr

ice r

atio

.

CR

SP U

S Sm

all C

ap G

row

th T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of U

S se

curit

ies w

hich

are

ass

igne

d to

the

smal

l cap

inde

x an

d cl

assi

fied

as g

row

th se

curit

ies b

y us

ing

CR

SP's

mul

tifac

tor m

odel

. C

RSP

cla

ssifi

es g

row

th se

curit

ies u

sing

the

follo

win

g fa

ctor

s: fu

ture

long

-term

gro

wth

in e

arni

ngs p

er sh

are

(EPS

), fu

ture

shor

t-ter

m g

row

th in

EPS

, 3-y

ear h

isto

rical

gr

owth

in E

PS, 3

-yea

r his

toric

al g

row

th in

sale

s per

shar

e, c

urre

nt in

vest

men

t-to-

asse

ts ra

tio, a

nd re

turn

on

asse

ts.

CR

SP U

S Sm

all C

ap T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of U

S co

mpa

nies

that

fall

betw

een

the

botto

m 2

%-1

5% o

f the

inve

stab

le m

arke

t cap

italiz

atio

n. T

here

is n

o lo

wer

lim

it in

mar

ket

capi

taliz

atio

n, o

ther

than

wha

t is s

peci

fied

by in

vest

abili

tysc

reen

s. It

incl

udes

secu

ritie

s tra

ded

on N

YSE

, NY

SE M

arke

t, N

AN

ASD

AD

AQ

or A

RC

A.

CR

SP U

S Sm

all C

ap V

alue

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f US

secu

ritie

s whi

ch a

re a

ssig

ned

to th

e sm

all c

ap in

dex

and

clas

sifie

d as

val

ue se

curit

iesb

y us

ing

CR

SP's

mul

tifac

tor m

odel

. C

RSP

cla

ssifi

es v

alue

secu

ritie

s usi

ng th

e fo

llow

ing

fact

ors:

book

to p

rice,

forw

ard

earn

ings

to p

rice,

his

toric

al ea

rnin

gs to

pric

e, d

ivid

end-

to-p

rice r

atio

and

sale

s-to

-pr

ice r

atio

.

DJ

US

Com

plet

ion

Tot

al S

tock

Mkt

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f all

US

equi

ty se

curit

ies w

ith re

adily

ava

ilabl

e pric

es, e

xclu

ding

com

pone

nts o

f the

S&

P50

0. It

is fl

oat-a

djus

ted

mar

ket

capi

talis

atio

n w

eigh

ted.

DJ

US

Tot

al S

tock

Mar

ket T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of a

ll U

S eq

uity

secu

ritie

s with

read

ily a

vaila

ble p

rices

. It r

epre

sent

s the

top

95%

of t

he U

S st

ock

mar

ket b

ased

on

mar

ket

capi

talis

atio

n. T

he in

dex

is fl

oat-a

djus

ted

mar

ket c

apita

lisat

ion

wei

ghte

d.

FTSE

Dev

elop

ed e

x N

orth

Am

eric

a N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of L

arge

and

Mid

cap

stoc

ks p

rovi

ding

cov

erag

e of

Dev

elop

ed m

arke

ts, e

xclu

ding

the

US

and

Can

ada.

It is

der

ived

from

the

FTSE

G

loba

l Equ

ity In

dex

Serie

s (G

EIS)

. The

inde

x is

mar

ket-c

apita

lizat

ion

wei

ghte

d.

FTSE

Em

ergi

ng N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of L

arge

, Mid

and

Sm

all c

ap se

curit

ies l

iste

d in

Adv

ance

d Em

ergi

ng a

nd S

econ

dary

Em

ergi

ng c

ount

ries.

FTSE

EPR

A N

arei

t Glo

bal T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of l

iste

d re

al e

stat

e co

mpa

nies

and

REI

TS in

bot

h de

velo

ped

and

emer

ging

mar

kets

. It i

nclu

desa

rang

e of r

egio

nal a

nd c

ount

ry

indi

ces,

capp

ed in

dice

s, D

ivid

end+

indi

ces,

Glo

bal S

ecto

rs, I

nves

tmen

t Foc

used

and

REI

Ts a

nd N

on-R

EITs

serie

s.

FTSE

EPR

A N

arei

t Uni

ted

Stat

es T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of l

iste

d re

al e

stat

e co

mpa

nies

and

REI

TS in

the

Uni

ted

Stat

es.

FTSE

Tre

asur

y B

ill 3

Mon

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

last

thre

e th

ree-

mon

th T

reas

ury

bill

mon

th-e

nd ra

tes.

ICE

Bof

AM

LU

S C

orpo

rate

TR

USD

The

inde

x tra

cks t

he p

erfo

rman

ce o

f US

dolla

r den

omin

ated

inve

stm

ent g

rade

rate

d co

rpor

ate d

ebt p

ublic

ally

issu

ed in

the

US

dom

estic

mar

ket.

To q

ualif

y fo

r inc

lusi

on

in th

e in

dex,

secu

ritie

s mus

t hav

e an

inve

stm

ent g

rade

ratin

g (b

ased

on

an a

vera

ge o

f Moo

dy's,

S&

P, a

nd F

itch)

and

an in

vest

men

tgra

de ra

ted

coun

try o

f ris

k (b

ased

on

an a

vera

ge o

f Moo

dy's,

S&

P, a

nd F

itch

fore

ign

curre

ncy

long

term

sove

reig

n de

bt ra

tings

).

ICE

Bof

AM

L U

S H

Y M

aste

r II O

AS

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f sho

rt-te

rm U

S do

llar d

enom

inat

ed b

elow

inve

stm

ent g

rade

cor

pora

te d

ebt p

ublic

ly is

sued

in th

e U

S do

mes

tic m

arke

t. Q

ualif

ying

se

curit

ies m

ust h

ave a

t lea

st 1

8 m

onth

s to

final

mat

urity

at t

he ti

me

of is

suan

ce, a

t lea

st o

ne y

ear r

emai

ning

term

to fi

nal m

atur

ity a

s of t

he re

bala

ncin

g da

te, a

fixe

d co

upon

sche

dule

and

a m

inim

um a

mou

nt o

utst

andi

ng o

f $10

0 m

illio

n. It

is c

apita

lizat

ion-

wei

ghte

d.

ICE

USD

Spo

tTh

e in

dex

is a

mea

sure

of t

he v

alue

of t

he U

.S. d

olla

r rel

ativ

e to

the

valu

e of

a b

aske

t of c

urre

ncie

s of t

he m

ajor

ity o

f the

U.S

.'s m

ost s

igni

fican

t tra

ding

par

tner

s. Th

is

inde

x is

sim

ilar t

o ot

her t

rade

-wei

ghte

d in

dexe

s, w

hich

also

use

the

exch

ange

rate

s fro

m th

e sa

me

maj

or c

urre

ncie

s.

LPX

50

TR

USD

The

inde

x is

des

igne

d to

repr

esen

t the

glo

bal p

erfo

rman

ce o

f the

50

mos

t hig

hly

capi

talis

edan

d liq

uid

List

ed P

rivat

e Eq

uity

com

pani

es. T

he in

dex

is d

iver

sifie

d ac

ross

re

gion

s, pr

ivat

e equ

ity in

vest

men

t sty

les,

finan

cing

styl

es a

nd v

inta

ges.

Inde

x D

escr

iptio

ns

Pag

e 10

8 |

164

Inde

x N

ame

Inde

x D

escr

iptio

n

MSC

I AC

WI E

x U

SA N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge

and

mid

cap

segm

ents

of t

he p

artic

ular

regi

ons,

excl

udin

g U

SA e

quity

secu

ritie

s,in

clud

ing

deve

lope

d an

d em

ergi

ng

mar

ket.

It is

free

floa

t-adj

uste

d m

arke

t-cap

italiz

atio

n w

eigh

ted.

MSC

I EA

FE N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge

and

mid

cap

segm

ents

of d

evel

oped

mar

kets

, exc

ludi

ng th

e U

S &

Can

ada e

quity

secu

ritie

s. It

is fr

ee fl

oat-a

djus

ted

mar

ket-c

apita

lizat

ion

wei

ghte

d.

MSC

I EA

FE IM

I NR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

larg

e, m

id a

nd sm

all c

ap eq

uity

repr

esen

tatio

n ac

ross

Dev

elop

ed M

arke

ts co

untri

es a

roun

d th

e w

orld

, exc

ludi

ng th

e U

S an

d C

anad

a. T

he in

dex

is fr

ee-a

djus

ted

mar

ket c

apita

lizat

ion

wei

ghte

d.

MSC

I EM

IMI N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge,

mid

and

smal

l cap

equi

ty re

pres

enta

tion

acro

ss E

mer

ging

Mar

kets

(EM

) cou

ntrie

s.It

is fr

ee-a

djus

ted

mar

ket

capi

taliz

atio

n w

eigh

ted.

MSC

I EM

NR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

larg

e an

d m

id c

ap se

gmen

ts o

f em

ergi

ng m

arke

t equ

ity se

curit

ies.

It is

free

floa

t-adj

uste

d m

arke

t-cap

italiz

atio

n w

eigh

ted.

MSC

I US

RE

IT G

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge,

mid

and

smal

l cap

segm

ents

of t

he U

S eq

uity

secu

ritie

s. It

is c

ompr

ised

of E

quity

REI

Ts se

curit

ies a

nd b

ased

on

the

MSC

I USA

Inve

stab

le M

arke

t Ind

ex, w

ith th

e ex

cept

ion

of M

ortg

age

REI

T an

d se

lect

ed S

peci

aliz

ed R

EITs

. The

inde

x re

pres

ents

app

roxi

mat

ely

mos

t of t

he U

S R

EIT

univ

erse

and

secu

ritie

s are

cla

ssifi

ed in

the

REI

T se

ctor

acc

ordi

ng to

the

Glo

bal I

ndus

try C

lass

ifica

tion

Stan

dard

. It i

s a fr

eeflo

at m

arke

t cap

italiz

atio

n w

eigh

ted

inde

x.

MSC

I US

Smal

l Cap

Gro

wth

GR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

gro

wth

smal

l cap

segm

ents

of U

S eq

uity

secu

ritie

s. It

is fr

ee fl

oat-a

djus

ted

mar

ket-c

apita

lizat

ion

wei

ghte

d.

MSC

I Wor

ld e

x U

SA N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge

and

mid

cap

segm

ents

of w

orld

, exc

ludi

ng U

S eq

uity

secu

ritie

s. It

is fr

ee fl

oat-a

djus

ted

mar

ket-c

apita

lizat

ion

wei

ghte

d.

MSC

I Wor

ld N

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge

and

mid

cap

segm

ents

of w

orld

equ

ity se

curit

ies.

It is

free

floa

t-adj

uste

d m

arke

t-cap

italiz

atio

n w

eigh

ted.

Rus

sell

1000

Gro

wth

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

larg

e-ca

p gr

owth

segm

ent o

f the

US

equi

ty se

curit

ies.

It in

clud

es th

e R

usse

ll 10

00 in

dex

com

pani

es w

ith h

ighe

r pric

e-to

-boo

k ra

tios a

nd h

ighe

r for

ecas

ted

grow

th v

alue

s. It

is m

arke

t-cap

italiz

atio

n w

eigh

ted.

Rus

sell

Inve

stm

ent G

roup

is th

e so

urce

and

ow

ner o

f the

trad

emar

ks, s

ervi

ce m

arks

and

co

pyrig

hts r

elat

ed to

the R

usse

ll In

dexe

s. R

usse

ll® is

a tr

adem

ark

of R

usse

ll In

vest

men

t Gro

up.

Rus

sell

1000

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

larg

e-ca

p se

gmen

t of t

he U

S eq

uity

secu

ritie

s. It

is a

subs

et o

f the

Rus

sell

3000

inde

x an

d in

clud

es ap

prox

imat

ely

1000

of t

he

larg

est s

ecur

ities

bas

ed o

n a

com

bina

tion

of th

eir m

arke

t cap

and

curre

nt in

dex

mem

bers

hip.

Rus

sell

1000

Val

ue T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he la

rge-

cap

valu

e se

gmen

t of t

he U

S eq

uity

secu

ritie

s. It

incl

udes

the R

usse

ll 10

00 in

dex

com

pani

es w

ith lo

wer

pric

e-to

-boo

k ra

tios a

nd lo

wer

exp

ecte

d gr

owth

val

ues.

It is

mar

ket-c

apita

lizat

ion

wei

ghte

d.R

usse

ll In

vest

men

t Gro

up is

the

sour

ce a

nd o

wne

r of t

he tr

adem

arks

, ser

vice

mar

ks a

nd

copy

right

s rel

ated

to th

e Rus

sell

Inde

xes.

Rus

sell®

is a

trad

emar

k of

Rus

sell

Inve

stm

ent G

roup

.

Rus

sell

2000

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

smal

l-cap

segm

ent o

f the

US

equi

ty u

nive

rse.

It is

a su

bset

of t

he R

usse

ll 30

00 an

d in

clud

es ap

prox

imat

ely

2000

of t

he

smal

lest

secu

ritie

s bas

ed o

n a

com

bina

tion

of th

eir m

arke

t cap

and

curre

nt in

dex

mem

bers

hip.

Rus

sell

Inve

stm

ent G

roup

is th

e sou

rce

and

owne

r of t

he tr

adem

arks

, se

rvic

e m

arks

and

cop

yrig

hts r

elat

ed to

the

Rus

sell

Inde

xes.

Rus

sell®

is a

trad

emar

k of

Rus

sell

Inve

stm

ent G

roup

.

Rus

sell

2000

Val

ue T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of s

mal

l-cap

val

ue se

gmen

t of t

he U

S eq

uity

uni

vers

e. It

incl

udes

thos

e R

usse

ll 20

00 co

mpa

nies

with

low

er p

rice-

to-b

ook

ratio

s and

lo

wer

fore

cast

ed g

row

th v

alue

s. It

is m

arke

t-cap

italiz

atio

n w

eigh

ted.

Rus

sell

Inve

stm

ent G

roup

is th

e so

urce

and

ow

ner o

f the

trad

emar

ks, s

ervi

ce m

arks

and

cop

yrig

hts

rela

ted

to th

e R

usse

ll In

dexe

s. R

usse

ll® is

a tr

adem

ark

of R

usse

ll In

vest

men

t Gro

up.

Rus

sell

3000

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

larg

est 3

000

US

com

pani

es re

pres

entin

g ap

prox

imat

ely

98%

of t

he in

vest

able

US

equi

ty m

arke

t. It

is m

arke

t-cap

italiz

atio

n w

eigh

ted.

Rus

sell

Mid

Cap

Gro

wth

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

mid

-cap

gro

wth

segm

ent o

f the

US

equi

ty u

nive

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It in

clud

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dex

com

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ecas

ted

grow

th v

alue

s. It

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arke

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italiz

atio

n w

eigh

ted.

Rus

sell

Inve

stm

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roup

is th

e so

urce

and

ow

ner o

f the

trad

emar

ks, s

ervi

ce m

arks

and

co

pyrig

hts r

elat

ed to

the R

usse

ll In

dexe

s. R

usse

ll® is

a tr

adem

ark

of R

usse

ll In

vest

men

t Gro

up.

Rus

sell

Mid

Cap

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f the

mid

-cap

segm

ent o

f the

US

equi

ty u

nive

rse.

It is

a su

bset

of R

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ll 10

00 in

dex

and

incl

udes

appr

oxim

atel

y 80

0 of

the

smal

lest

secu

ritie

s bas

ed o

n a

com

bina

tion

of th

eir m

arke

t cap

and

curre

nt in

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mem

bers

hip.

The

inde

x re

pres

ents

app

roxi

mat

ely

31%

of t

he to

tal m

arke

t cap

italiz

atio

n of

the

Rus

sell

1000

com

pani

es.

Rus

sell

Mid

Cap

Val

ue T

R U

SDTh

e in

dex

mea

sure

s the

per

form

ance

of t

he m

id-c

ap v

alue

segm

ent o

f the

US

equi

ty u

nive

rse.

It in

clud

es R

usse

ll m

idca

p in

dex

com

pani

es w

ith lo

wer

pric

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k ra

tios a

nd lo

wer

fore

cast

ed g

row

th v

alue

s. It

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arke

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italiz

atio

n w

eigh

ted.

Inde

x D

escr

iptio

ns

Pag

e 10

9 |

165

Inde

x N

ame

Inde

x D

escr

iptio

n

S&P

Mid

Cap

400

TR

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f mid

-siz

ed U

S co

mpa

nies

, ref

lect

ing

the d

istin

ctiv

e ris

k an

d re

turn

cha

ract

eris

tics o

f thi

smar

ket s

egm

ent.

It co

mpr

ises

stoc

ks in

th

e m

iddl

e ca

pita

lizat

ion

rang

e, c

over

ing

appr

oxim

atel

y 7%

of t

he o

f US

equi

ty m

arke

t.

S&P

500

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f 500

wid

ely

held

stoc

ks in

US

equi

ty m

arke

t. St

anda

rd an

d Po

or's

choo

ses m

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r com

pani

es fo

r the

inde

x ba

sed

on m

arke

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e,

liqui

dity

and

indu

stry

gro

up re

pres

enta

tion.

Incl

uded

are

the

stoc

ks o

f ind

ustri

al, f

inan

cial

, util

ity, a

nd tr

ansp

orta

tion

com

pani

es. S

ince

mid

198

9, th

is c

ompo

sitio

n ha

s be

en m

ore

flexi

ble

and

the

num

ber o

f iss

ues i

n ea

ch se

ctor

has

var

ied.

It is

mar

ket c

apita

lizat

ion-

wei

ghte

d.

S&P

GSC

I Gol

d Sp

otTh

e In

dex,

a su

b-in

dex

of th

e S&

P G

SCI,

prov

ides

inve

stor

s with

a re

liabl

e an

d pu

blic

ly a

vaila

ble b

ench

mar

k tra

ckin

g th

e C

OM

EX g

old

futu

re. T

he in

dex

is d

esig

ned

to

be tr

adab

le, r

eadi

ly a

cces

sibl

e to

mar

ket p

artic

ipan

ts, a

nd c

ost e

ffici

ent t

o im

plem

ent.

S&P

Smal

lCap

600

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f sm

all c

ap se

gmen

t of U

S eq

uity

mar

ket.

It co

nsis

ts o

f 600

dom

estic

stoc

ks c

hose

n fo

r mar

ket s

ize,

liqu

idity

, and

indu

stry

gro

up

repr

esen

tatio

n an

d co

vers

app

roxi

mat

ely

3% o

f the

dom

estic

equi

ties m

arke

t.

S&P

Tar

get D

ate

2010

TR

USD

The

inde

x m

easu

res t

he p

erfo

rman

ce o

f a p

ortfo

lio o

f mul

ti-as

set i

nclu

ding

equi

ties,

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me

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mod

ities

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inde

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e of 2

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ngs t

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P Ta

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Dat

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Serie

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etire

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ach

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this

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min

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S&P

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ate

2015

TR

USD

The

inde

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rman

ce o

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P Ta

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Serie

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S&P

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ate

2020

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The

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P Ta

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Dat

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dex

Serie

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S&P

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ate

2025

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USD

The

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2030

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ate

2035

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2040

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2045

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ate.

Eac

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2050

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The

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2055

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The

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Dat

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ate.

Eac

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prov

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leve

ls of

ex

posu

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equ

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and

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ach

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and

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spec

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S&P

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Ret

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fund

man

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pani

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Ben

chm

ark:

A st

anda

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ains

t whi

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e pe

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mut

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can

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easu

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Inde

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ecur

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Inde

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Pag

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0 |

166

GLO

SSAR

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Com

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rtne

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p ER

ISA

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For P

erio

d En

ding

09/

30/2

019

167

For P

lan S

pons

or U

se O

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INVE

STM

ENT

SCO

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GM

ETH

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TRA

CKIN

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RRO

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PEN

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ASS

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IN

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DU

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1 YE

AR

3 YE

AR

5 YE

AR

QU

ARTE

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D

QU

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1 YE

AR

3 YE

AR

5 YE

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8%

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EXPE

NSE

-AD

JUST

ED R

ETU

RN

VS. B

ENC

HMAR

K

4%

6%

8%

10%

4%

6%

8%

10%

4%

6%

8%

10%

3.2%

4.

8%

6.4%

8%

3.2%

4.

8%

6.4%

8%

2.4%

3.

6%

4.8%

6%

4%

6%

8%

10%

4%

6%

8%

10%

4%

6%

8%

10%

3.2%

4.

8%

6.4%

8%

3.2%

4.

8%

6.4%

8%

2.4%

3.

6%

4.8%

6%

4%

6%

8%

10%

4%

6%

8%

10%

4%

6%

8%

10%

3.2%

4.

8%

6.4%

8%

3.2%

4.

8%

6.4%

8%

2.4%

3.

6%

4.8%

6%

-Equ

ity, F

ixed

Inco

me,

and

Tar

get

Dat

e In

vest

men

ts a

re re

view

ed o

n 11

di

stin

ct c

riter

ia. E

ach

crite

ria is

sca

le-

scor

ed; t

he b

ette

r an

inve

stm

ent

perfo

rms

in a

giv

en c

riter

ia, t

he h

ighe

r sc

ore

the

inve

stm

ent w

ill re

ceiv

e.

-Inde

x in

vest

men

ts a

re re

view

ed o

n 8

dist

inct

crit

eria

. Eac

h cr

iteria

is s

core

d on

a b

inar

y pa

ss/fa

il m

etho

d.

-A fu

nd th

at d

oes

not h

ave

at le

ast a

sc

ore

of 7

0 w

ill be

iden

tifie

d as

an

inve

stm

ent o

n w

atch

. Any

Inve

stm

ent

on w

atch

for t

he c

urre

nt q

uarte

r and

at

leas

t thr

ee o

f the

pre

viou

s se

ven

quar

ters

, or a

ny in

vest

men

t with

a

scor

e be

low

60

will

be m

arke

d fo

r re

view

and

pot

entia

l rep

lace

men

t.

-Inve

stm

ents

suc

h as

Sta

ble

Valu

e an

d M

oney

Mar

ket i

nves

tmen

ts a

re

not i

nclu

ded

on th

e qu

antit

ativ

e IP

S sc

orin

g m

etho

dolo

gy b

ut a

re

eval

uate

d on

a q

ualit

ativ

e ba

sis.

Pag

e 11

2 |

168

For P

lan S

pons

or U

se O

nly

ACTI

VESC

ORI

NG

-G

LOSS

ARY

1, 3, &

5 Yea

r Re

turn

Whe

n selecting an

investmen

t, you wan

t to kn

ow th

at it has dem

onstrated an

ability to outpe

rform

relativ

e to its pe

ers. The

highe

r the

return an investmen

t experiences in

a given

period compa

red to

peers, th

e high

er th

e value assig

ned to its score.

3 & 5 Yea

r Sh

arpe

Ratio

Whe

n selecting an

investmen

t, the Sh

arpe

ratio

is a way to

com

pare th

e return of p

ortfo

lios on

a risk‐

adjusted

basis rather th

an a less in

form

ative, pure return basis. The

highe

r the

Sha

rpe Ra

tio an

investmen

t experiences in

a given

period compa

red to pee

rs, the

highe

r the

value

assigne

d to its score.

3 & 5 Yea

r Inform

ation

Ratio

Whe

n selecting an

investmen

t, you wan

t to kn

ow how

its returns compa

re to

the inde

x an

d to th

e am

ount of risk

it to

ok to

gen

erate those returns. The

highe

r the

Inform

ation Ra

tio an investmen

t expe

riences in

a given

period compa

red to pee

rs, the

highe

r the

value

assigne

d to its score.

5 Year Upside/

Dow

nside

Capture

Whe

n selecting an

investmen

t, you wan

t to kn

ow th

at it "captures" more than

100

% of m

arket returns

in up markets and

helps "cushion" th

e loss in

dow

n markets by capturing less th

an 100

% of the

fall. A

ratio

of g

reater th

an 1 im

plies that th

e investmen

t cap

tures more whe

n the market is u

p than

whe

n it

is do

wn. The

highe

r the

ratio

the high

er th

e value assig

ned to it’s score.

Style

Consistency

(Equ

ity & Fixed

Income Only)

Whe

n selecting an

investmen

t, you wan

t to kn

ow how

con

sistency that fu

nd’s style (Value

vs.

Growth/Large vs. M

id vs. Small) is compa

red to it’s catego

ry. Investm

ents with

low sc

ores are

considered

more consisten

t, while investmen

ts with

high scores are con

sidered

less con

sistent. T

he

lower th

e Style Co

nsisten

cy score com

pared to pee

rs, the

highe

r the

value

assigne

d to its score.

Man

ager Ten

ure

Whe

n selecting an

investmen

t, you wan

t to kn

ow th

at th

e track record being

review

ed is prim

arily one

from

the curren

t man

agem

ent tea

m. The

long

er a m

anager has m

anaged

the specific investmen

t being

evalua

ted the high

er th

e value assig

ned to its score.

Expe

nse Ra

tioWhe

n selecting an

investmen

t, you wan

t to kn

ow how

much it costs a

s total fe

es re

duce th

e total return

captured

by the investor. T

he lo

wer th

e Expe

nse Ra

tio has com

pared to pee

rs, the

highe

r the

value

assig

ned to its score.

5 Year M

ax

Drawdo

wn

(Target D

ate

Only)

Whe

n selecting an

investmen

t, Max Drawdo

wn is the maxim

um lo

ss, from peak to trou

gh, tha

t a

portfolio

experiences in

a given

period an

d is a measuremen

t of d

ownside risk over th

at period. The

lower th

e max drawdo

wn a po

rtfolio

experiences, com

pared to pee

rs, the

highe

r the

value

assigne

d to

its score.

Pag

e 11

3 |

169

For P

lan S

pons

or U

se O

nly

PASS

IVE

SCO

RIN

G-

GLO

SSAR

Y1,

3, &

5 Y

ear

Retu

rn –

Expe

nse

Adju

sted

Whe

n se

lect

ing

an in

dex

inve

stm

ent,

you

wan

t to

know

that

it h

as d

emon

stra

ted

an a

bilit

y to

pe

rform

in-li

ne w

ith th

e in

dex

it is

mea

nt to

trac

k. T

o pa

ss, a

n in

vest

men

t mus

t not

und

erpe

rform

it’

s sta

ted

inde

x by

mor

e th

an 2

0 ba

sis p

oint

(-0.

20%

).

Expe

nse

Ratio

Whe

n se

lect

ing

an in

vest

men

t, yo

u w

ant t

o kn

ow h

ow m

uch

it co

sts a

s tot

al fe

es re

duce

the

tota

l re

turn

cap

ture

d by

the

inve

stor

. If t

he In

dex

fund

is ra

nked

in th

e to

p qu

artil

e (lo

wes

t 25%

of

expe

nse

ratio

s) of

it’s

peer

gro

up, i

t pas

ses t

his c

riter

ia.

1, 3,

& 5

Yea

r Tr

ackin

g Er

ror

Whe

n se

lect

ing

a pa

ssive

inve

stm

ent,

the

track

ing

erro

r sho

ws t

he in

vest

men

t's c

onsis

tenc

y co

mpa

red

to it

s ben

chm

ark

over

a g

iven

perio

d of

tim

e. T

he lo

wer t

he tr

ackin

g er

ror,

the

mor

e co

nsist

ent t

he p

assiv

e in

vest

men

t is p

erfo

rmin

g lik

e its

stat

ed in

dex.

To p

ass,

the

track

ing

erro

r m

ust b

e in

the

lowe

st 10

% o

f its

pee

r gro

up.

Asse

ts

Man

aged

in

Prod

uct

Whe

n se

lect

ing

a pa

ssive

inve

stm

ent,

the

asse

ts m

anag

ed in

that

pro

duct

hav

e an

effe

ct o

n tra

ding

cos

ts. S

ince

pas

sive

inve

stm

ents

tend

to h

ave

a fa

r gre

ater

num

ber o

f hol

ding

s and

tra

ding

cos

ts c

an h

urt r

etur

ns a

n in

vest

men

t with

mor

e as

sets

are

bet

ter a

ble

to e

fficie

ntly

trade

se

curit

ies

with

out s

igni

fican

tly h

urtin

g pe

rform

ance

. To

pass

, a fu

nd m

ust h

ave

at le

ast 5

00 m

illion

do

llars

man

aged

with

in th

at p

rodu

ct.

Pag

e 11

4 |

170

GLO

SSAR

Y O

F IN

VEST

MEN

T TE

RMS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

ALPH

A

Mea

sure

s ris

k-ad

just

ed p

erfo

rman

ce, f

acto

ring

in th

e ris

k du

e to

the

spec

ific

man

ager

rath

er th

an th

e ov

eral

l mar

ket.

A hi

gh v

alue

for a

lpha

impl

ies

that

the

man

ager

has

per f

orm

ed b

ett e

r tha

n w

ould

hav

e be

en e

xpec

ted,

giv

en it

s be

ta (v

olat

ility

). In

con

tras

t, a

nega

tive

alph

a in

dica

tes

the

man

ager

has

und

er p

erfo

rmed

, giv

en th

eex

pect

atio

ns e

stab

lishe

d by

bet

a.

WH

Y IT

'S IM

PORT

ANT

Alph

a ca

n be

use

d to

dire

ctly

mea

sure

the

valu

e ad

ded

or s

ubtr

acte

d by

a m

anag

er. A

lpha

dep

ends

on

two

fact

ors:

(1) t

he a

ssum

ptio

n th

at m

arke

t ris

k, a

s m

easu

red

by b

eta,

is th

e on

ly ri

sk m

easu

r e n

eces

sary

, and

(2) t

he s

tren

gth

of th

e lin

ear r

elat

ions

hip

betw

een

the

man

ager

and

the

inde

x, a

s it

has

been

mea

sure

d by

R-

Squa

red.

In a

dditi

on, a

neg

ativ

e al

pha

can

som

etim

es re

sult

from

the

addi

tiona

l exp

ense

s th

at a

re p

rese

nt in

a m

anag

er's

retu

rns

as c

ompa

red

to th

e be

nchm

ark

inde

x.

BETA

Show

s th

e vo

latil

ity o

f a m

anag

er a

s co

mpa

red

to th

e vo

latil

ity o

f the

ben

chm

ark;

spe

cific

ally

, the

per

form

ance

the

fund

, or p

ortf

olio

has

exp

erie

nced

in a

giv

enpe

riod

o f ti

me

as th

e in

dex

mov

ed 1

% u

p or

dow

n. A

bet

a ab

ove

1 is

mor

e vo

latil

e th

an th

e in

dex,

whi

le a

bet

a be

low

1 is

less

vol

atile

.

WH

Y IT

'S IM

PORT

ANT

Beta

can

be

used

to s

how

how

sen

sitiv

e a

man

ager

is to

mov

emen

ts in

the

mar

kets

. It i

s im

port

ant t

o no

te th

at a

low

bet

a fo

r a m

anag

er d

oes

not n

eces

saril

y im

ply

that

the

man

ager

has

a lo

w le

vel o

f vol

atili

ty. A

low

bet

a si

gnifi

es o

nly

that

the

man

ager

's m

arke

t-re

late

d ris

k is

low

. (St

anda

rd d

evia

tion

is a

mea

sure

of a

fund

'sab

solu

te v

olat

ility

.) R-

Squa

red

is a

nec

essa

ry s

tatis

tic to

fact

or in

to th

e eq

uatio

n be

caus

e it

refle

cts

the

perc

enta

ge o

f a m

anag

er's

mov

emen

ts th

at a

re e

xpla

ined

by

mov

emen

ts in

its

benc

hmar

k in

dex,

and

thus

whe

ther

it is

an

appr

opria

te b

ench

mar

k.

STAN

DAR

D D

EVIA

TIO

N

The

stat

istic

al m

easu

rem

ent o

f dis

pers

ion

of re

turn

s sp

read

aro

und

thei

r his

toric

al a

vera

ge, o

r in

othe

r wor

ds, h

ow w

idel

y a

fund

's or

por

tfol

io's

retu

rns

varie

d ov

er a

cer t

ain

perio

d or

tim

e.

WH

Y IT

'S IM

PORT

ANT

Inve

stor

s us

e th

e st

anda

rd d

evia

tion

of h

isto

rical

per

form

ance

to tr

y to

pre

dict

the

rang

e of

retu

rns

that

are

mos

t lik

ely

for a

giv

en in

vest

men

t. W

hen

a fu

nd o

rpo

rtfo

lio h

as a

hig

h st

anda

rd d

evia

tion,

the

pred

icte

d ra

nge

of p

erfo

rman

ce is

wid

e, im

plyi

ng g

reat

er v

olat

ility

.

SHAR

PE R

ATIO

A ris

k-ad

just

ed m

easu

re d

evel

oped

by

Will

iam

F. S

harp

e, c

alcu

late

d us

ing

stan

dard

dev

iatio

n an

d ex

cess

retu

rn to

det

erm

ine

rew

ard

per u

nit o

f ris

k -t

he h

ighe

r the

Shar

pe ra

tio, t

he b

ett e

r the

man

ager

's hi

stor

ical

risk

-adj

uste

d pe

rfor

man

ce.

WH

Y IT

'S IM

PORT

ANT

Shar

pe ra

tio is

a m

easu

re o

f inv

estm

ent e

ffici

ency

exp

ress

ed a

s th

e am

ount

of r

etur

n ea

rned

per

uni

t of a

ssoc

iate

d ris

k. It

can

be

used

to c

ompa

re tw

o m

anag

ers

dire

ctly

on

how

muc

h ex

cess

r etu

rn e

ach

man

ager

ach

ieve

d fo

r a c

erta

in le

vel o

f ris

k.

Pag

e 11

5 |

171

GLO

SSAR

Y O

F IN

VEST

MEN

T TE

RMS

For P

lan

Spon

sor U

se O

nly

Com

mun

ity A

ctio

n Pa

rtne

rshi

p ER

ISA

403(

b) In

vest

men

t Rev

iew

| Pe

riod

Endi

ng 0

9/30

/201

9

INFO

RMAT

ION

RAT

IO

Is d

eter

min

ed b

y ta

king

the

annu

aliz

ed e

xces

s re

turn

ove

r a b

ench

mar

k an

d di

vidi

ng it

by

the

stan

dard

dev

iatio

n of

exc

ess

retu

rn (t

rack

ing

erro

r). T

his

mea

sure

r ela

tes

the

mag

nitu

de a

nd c

onsi

sten

cy w

ith w

hich

an

inve

stm

ent o

utpe

rfor

med

its

benc

hmar

k. T

he h

ighe

r the

info

rmat

ion

ratio

, the

bet

ter.

WH

Y IT

'S IM

PORT

ANT

The

info

rmat

ion

ratio

is a

risk

-adj

uste

d m

easu

re, w

hich

cap

ture

s ex

cess

or a

ctiv

e re

turn

s an

d re

late

s th

em to

exc

ess

or a

ctiv

e ris

k. T

he in

form

atio

n ra

tio is

use

d as

aw

ay t o

com

par e

mor

e-an

d le

ss-a

ggre

ssiv

e m

anag

ers

at th

e sa

me

time.

A c

onve

nien

t way

to th

ink

of th

e in

form

atio

n ra

tio is

a m

easu

re o

f how

wel

l one

was

rew

arde

d fo

r eac

h in

crem

enta

l "un

it" o

f ris

k. T

he in

form

atio

n ra

tio c

an b

e a

very

val

uabl

e to

ol in

eva

luat

ing

a m

anag

er's

abili

ty to

add

incr

emen

tal v

alue

rela

tive

toin

crem

enta

l ris

k. T

his

tool

is o

nly

valu

able

, how

ever

, whe

n th

e be

nchm

ark

is c

aref

ully

cho

sen

and

appr

opria

te.

Pag

e 11

6 |

172

FOR

PLAN

SPO

NSO

R U

SE O

NLY

- N

ot fo

r Use

with

Par

ticip

ants

or t

he G

ener

al P

ublic

.Pe

nsio

nmar

k Fi

nanc

ial G

roup

, LLC

("Pe

nsio

nmar

k") i

s an

inve

stm

ent a

dvis

er re

gist

ered

und

er th

e In

vest

men

t Adv

iser

s Ac

t of 1

940.

Pen

sion

mar

k is

affl

iate

dth

roug

h co

mm

on o

wne

rshi

p w

ith P

ensi

onm

ark

Secu

ritie

s, LL

C (m

embe

r SIP

C).

173

CAPK 403(b) and 401(a) Retirement Plans Repricing

The number of participants and eligible employees between the two plans was far greater than the pricing that our underwriting team created for the CAPK 401(a) and 403(b) Plans.

Provided during the RFP Actual numbers as of 10/18 Difference 401(a) Plan 401(a) Plan 677 Eligible employees 1036 Eligible Employees 359 53% Increase 677 Participants 1011 Participants 334 49% Increase 403(b) Plan 403(b) Plan 800 Eligible employees 1012 Eligible Employees 212 27% Increase 85 Participants 581 Participants 496 584% Increase 1477 Total Eligible Employees 2048 Eligible Employees 571 39% Increase 762 Total Participants 1592 Participants 830 109% Increase

Current Pricing Option 1 Option 2 Option 3 $0.00 Base $0.00 Base $0.00 Base $0.00 Base $0.00 Per Participant $0.00 Per Participant $0.00 Per Participant $0.00 Per Participant

$0.00 Per Eligible $12.00 Per Eligible $0.00 Per Eligible $0.00 Per Eligible X 2048 Eligible = $24,576 0.32% Asset Charge 0.32% Asset Charge 0.42% Asset Charge 0.32% Asset Charge (Remove Mailing of Notices)

Option 1 Billed to the organization at $3/eligible employee/quarter (approximately $24,576 per year) The first billed fee of approximately $6,134 would be billed at the end of the first quarter. This can be paid by the organization or pulled from the plan assets. If the committee and board preferred to cover the fee for the first quarter of 2020 for $6,134, then we will not need to notify the participants until the end of February, for a fee increase that will take place effective 4/1. This will allow the organization to cover the first quarter expenses, and then decide if the fee is to be paid for by the plan assets or as a billed fee, for the second quarter and moving forward. If the fee is pulled from the plan assets, we will need to update the fee disclosures and distribute to all eligible employees, as well as terminated participants with account balances.

Option 2 Increase the asset charge by 0.10%. I checked with our team, and we can make this fee change effective 2/1/2020. This will allow more time to run through both the committee and board, and then notify the employees of the fee change. We would need to proceed forward with a decision on this by the 2nd week of December to allow time for the notices to be distributed before year end. Option 3 Turn off the mailing of the notices, which would mean that The Standard would not change any of the fees, just remove the delivery of the required notices. (This would not be my recommendation with such a large population, and the distribution of notices will fall back on your HR team.)

174

CAPK Summary of Service Deliverables Since Transition

• 2018 Administrative Support

o Audit support – estimated 25% to 30% additional time required due to the greater number of participants

o 401(a) Participant distribution support – 2 days of resources required Related to having to verify vesting for each distribution

o 401(a) Plan - 2,575 required notices mailed o 403(b) Plan – 2,928 required notices mailed o Testing and Compliance Support – estimated 25 to 30% additional time required due to the greater

number of participants • Education Support

o December 2017 6 days of education Customized transition video

o 2018 Calendar Year 14 days of education

o 2019 Calendar Year 8 days of education

• 2019 Administrative Support o Participant distribution report - 1.5 days of resources required

Related to having to verify vesting for each distribution

We value you as a client and have partnered with your organization to provide your employees with greatly improved, and far more visible, as well as compliant 401(a) and 403(b) plans. Through our partnership with your organization, we have mailed a total of 5,503 notices to participants, that, prior to coming to The Standard, were handled by your HR team. We have conducted a total of 28 days of education since December 2017. We look forward to continuing our partnership.

175


BUDGET & FINANCE COMMITTEE MEETING 5005 Business Park North, Bakersfield, CA

November 13, 2019 12:00 pm

MEETING MINUTES

1. Call to Order

Committee Chair Janea Benton called the meeting to order at 12:01 pm at the Community Action Partnership of Kern administrative building, located at 5005 Business Park North, Bakersfield, CA.

2. Roll Call

Roll Call was taken with a quorum present. Present: Janea Benton, Jimmie Childress, Guadalupe Perez, Ana Vigil (arrived at

12:09 pm) Absent: None Others Present: Jeremy Tobias, Chief Executive Officer; Pritika Ram, Director of Administration; Carmen Segovia; Director of Health & Nutrition; Tracy Webster, Chief Financial Officer; and other CAPK staff.


Motion was made and seconded to approve the Budget & Finance Committee Meeting Agenda. Carried by unanimous vote. (Childress/Perez).

4. Public Forum

No one addressed the Committee. 5. New Business

a. Application Status Report & Funding Requests – Pritika Ram, Director of Administration – Action Item.

1. California Department of Social Services for CAPK’s CalFresh Healthy Living Program.

2. California Coastal Commission for Friendship House Community Center & Shafter Youth Center Kids Ocean Day.

3. The Center at Sierra Health Foundation for CAPK Census 2020. 4. Department of Human Services for Medi-CAL Outreach Grant.

176

Community Action Partnership of Kern Budget & Finance Committee Minutes November 13, 2019 Page 2 of 6

Pritika Ram provided the Application Status Report for October and summarized the four funding requests presented in the agenda packet. Motion was made and seconded to approve the Application Status Report and Funding Requests. Carried by unanimous vote (Perez/Childress).

b. Head Start & Early Head Start Budget to Actual Reports – Info Item 1. Kern Head Start Budget to Actual for the Period Ended October 31, 2019. 2. Kern Early Head Start Budget to Actual for the Period Ended October 31, 2019. 3. San Joaquin Early Head Start Budget to Actual for the Period Ended October 31,

2019. 4. Early Head Start Child Care Partnerships & Expansion Budget to Actual for the

Period Ended October 31, 2019.

Donna Holland provided the Head Start Kern Budget to Actual Report for the Period Ended October 31, 2019. Four months (50%) of the eight-month budget period has elapsed and overall Base Fund expenditures are at 45% of budget. Training & Technical Assistance Funds (T&TA) are at 36% of budget and Non-Federal Share is at 49% of budget. Classroom construction and conversion work was delayed and it is anticipated that a request for carryover funds will be submitted for approval. Donna Holland provided the Early Head Start Kern Budget to Actual Report for the Period Ended October 31, 2019. Four months (50%) of the eight-month budget period has elapsed and overall Base Funds are at 30% of budget, T&TA expenditures are at 49% of budget. Donna reported that the CAPK was awarded additional funds for the purpose of converting 4 pre-k classrooms to 6 toddler classrooms and constructing and furnishing additional modular classrooms at 4 CAPK facilities. The start-up activities began immediately following the issue of funds on July 27, 2019 and the overall expenditures are at 5% of budget, and a carryover request will be made. Donna Holland provided the San Joaquin Early Head Start budget to Actual Report for the Period Ended October 31, 2019. Nine months (75%) of the 12-month budget period have elapsed and overall Base Fund expenditures are at 69% of budget. T&TA Funds are at 71% of budget and the Non-Federal Share is at 68% of budget. We anticipate that the Non-Federal Share will be met and fully expend the grant. Donna Holland provided the Early Head Start Child Care Partnerships & Expansion Budget to Actual Report for the period ended October 31, 2019. Effective September 1, 2019, funds formerly awarded under Early Head Start Child Care Partnerships were rolled into Early Head Start Child Care Expansion. The Budget to Actual period is from March 1, 2019 through September 30, 2019. Eight months (67%) of the 12-month budget period have elapsed. Overall Base Fund expenditures are at 5% of budget due to 24 expansion slots at the Jewett facility that has not been completed. Another

177


provider RFP has gone out. A request to carryover funds will be requested. T&TA funds are incurred as needed and are currently at 9% of budget. The Non-Federal Share is at 8% of budget. We do anticipate requesting a waiver for the Non-Federal Share.

c. Changes to Human Resource and Finance Job Descriptions – Tracy Webster, Chief Financial Officer – Action Item

Tracy Webster proposed the adoption of a new job description of Human Resource Generalist and changes to the existing job descriptions in the Human Resource and Finance Divisions. Tracy stated that the HR Generalist position is budgeted and required to meet the needs of the growth of the agency with an emphasis on staff development to meet the requirements of the Strategic Plan. Additional modifications are proposed to the existing HR Manager position to be renamed as a HR Administrator and the job description has been modified with a greater focus on staff development and retention to align with the agency’s strategic plan. The HR budget has the capacity to accommodate the requested change. It is also proposed that the benefit management responsibilities be moved from HR to Finance as they better align with the requirements and accountability under Payroll/HRIS. Additionally, the Payroll/HRIS Manager’s job description is proposed to change to Payroll/HRIS Administrator as the assumption of new tasks, greater supervision, and responsibilities changes the overall scope of the job. Due to the increase in the number of grants and contracts, the Finance budget has the capacity to accommodate this change. Staff recommends approval of all proposals. Motion was made and seconded to approve to implement the proposed job description for Human Resource Generalist and changes to the job descriptions of Human Resources Administrator and Payroll/HRIS Administrator. Carried by unanimous vote (Vigil/Perez).

d. Federal Financial Report – Tracy Webster, Chief Financial Officer – Info Item

Tracy Webster reported that the semi-annual Federal Financial Report (FFR) for San Joaquin EHS and the annual FFR for EHS Partnership Kern was uploaded to the Grant Solutions system before the October 30, 2019 deadline.

e. Proposed Budget & Finance Committee Agenda Restructure – Tracy Webster, Chief Financial Officer – Action Item

Tracy Webster stated that the recommendation from the Committee at the October meeting was to incorporate a Consent section and a Special Presentation section be brought to the Board as a template for all committee agendas. Staff has drafted the proposed restructure of the Budget & Finance Committee agenda, with the Special Presentation used to review individual programs and their budgets. The Consent section would include other items from the agenda and Committee Members would approve all

178


items listed in one motion, unless one or more items is requested to be moved off Consent by the Committee or members of the public. Staff recommends approval of the revised agenda format. Janea Benton said that the Committee is also open to hear from other programs not on the agenda if they feel the need to present to the committee before their designated presentation date. Janea also requested the governance calendar be added to the agenda packet. Motion was made and seconded to table this item and bring it before the Executive Committee in December. Carried by unanimous vote (Benton/Perez).

f. Resolution to Approve the Submission of the 2020 Community Service Block Grant (CSBG) Contract Number 20F-3015 from the Department of Community Services and Development – Pritika Ram, Director of Administration – Action Item

Pritika Ram reported that the 2020 CSBG grant, contract number 20F-3015 was received in the amount of $1,489,531. CSBG funds are CAPK’s only funding source that allows the flexibility to support multiple low-income programs as well as administration. The required Resolution authorizes CEO Jeremy T. Tobias to complete any and all application documents for submittal to the State of California Department of Community Services and Development on behalf of CAPK. Staff recommends approval. Motion was made and seconded to approve the submittal of CSBG Grant Number 20F-3015 with Resolution to authorize CEO, Jeremy T. Tobias, to execute all application documents, and to present the itemized budget to the Executive Committee in December. Carried by unanimous vote (Perez/Vigil).

g. Resolution to Approve the Submission of the California Coastal Commission Whales Tale Application for the Marine Studies Program at Friendship House Community Center and Shafter Youth Center – Carmen Segovia, Director of Health & Nutrition – Action Item

Carmen Segovia requested approval to submit the $15,000 grant application with Resolution for the California Coastal Commission Whales Tale program to provide after school marine studies at Friendship House Community Center and Shafter Youth Center. Motion was made and seconded to approve the submission of the California Coastal Commission Whale Tale Application with Resolution for the Youth Centers After School Marine Studies program. Carried by unanimous vote (Vigil/Perez).

6. Chief Financial Officer Reports

a. Discretionary Fund Update – Info Item

179


Tracy Webster provided a copy of the Discretionary Fund Report and reported that the unrestricted cash balance is $539,829 as of October 31, 2019. There was a net decrease of $2,420 in the month of October, primarily due to payment of property taxes. Jeremy Tobias advised the Committee that the Indirect Fund balance has grown over the past few years and staff proposes moving those funds to the Discretionary Fund. Staff has consulted with OMB specialists, who stated that we are allowed to transfer and combine the funds. Staff plans to transfer prior year indirect savings into the Discretionary Fund at the end of the calendar year. Janea Benton asked if there is a written policy for Board adoption. Jeremy stated that there is no policy in place, the Indirect Funds are unrestricted. Janea requested that this item be added to the Executive Committee agenda in December and should be titled, “Movement of Funds from Indirect Fund Account to the Discretionary Fund Account.”

b. Financial Statements for October 2019 – Action Item

Tracy Webster presented a copy of the Financial Statements for October 2019 and reported that we did not require a cash draw from the line of credit. The Central Kitchen expenditures are at 56.5% at October 31, 2019. USDA revenue is at 59.6%. Expenditures are below the target of 66.7% at month 8 of the 12-month period. CMAP received increase of $1,126,877 over the prior year and a second increase is expected this year, which will open up additional slots to serve more families. The Finance Division is fully staffed with 19 positions. Tracy introduced the newest addition, Kristen Rubio, who is the Administrative Assistant to the CFO. The agency expenditures are at 54% for the year, which is less than the 66.7% budgeted. The Indirect Fund budget to actual report for June month end showed that revenue exceeded expenditures by $320,757, which is 61.5% of the budgeted indirect surplus. Overall expenditures are at 59.3% of budget and less than 66.67% at month 8 of the 12-nonth budget period. Motion was made and seconded to approve the Financial Statements for October 2019. Carried by unanimous vote (Vigil/Childress).


Ana Vigil asked why the Shafter Youth Center does not have a Fundraising Event like the Friendship House. It was explained that Friendship House has an Advisory Board and they organize the annual event, not staff. Ana said she would like to see some sort of fundraiser.

180


It was suggested that a fundraising Committee be formed and Ana was advised to work directly with Carmen Segovia and Angie Nelson. The Committee welcomed Kristen Rubio, Administrative Assistant to the CFO.


Budget & Finance Committee Meeting Wednesday, January 22, 2020 (pending BPD approval) 12:00 pm 5005 Business Park North Bakersfield, CA 93309

9. Adjournment

The meeting was adjourned at 12:51 pm.

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183

COMMUNITY ACTION PARTNERSHIP OF KERN MEMORANDUM

To: Budget & Finance Committee

From: Donna Holland, Fiscal Administrator Subject: Agenda Item 5b: Head Start - Kern

Budget to Actual Report for the Period Ended October 31, 2019 – Info Item Date: November 13, 2019 The Office of Head Start has awarded CAPK the full amount of its Head Start and Early Head Start grant for a five-year project period. The first-year budget period is July 1, 2019 through February 29, 2020. The Budget to Actual Report for this grant reflects the prorated award. The following are highlights of the Kern Head Start Budget to Actual Report for the period July 1, 2019 through October 31, 2019. Four months (50%) of the eight-month budget period have elapsed. Base Funds Overall expenditures are at 45% of the budget, which is on trend with expenditures at this point in the prior budget period. Training & Technical Assistance Funds Overall expenditures are at 36% of the budget. Staff have identified most training costs for the eight-month budget period, which will fully exhaust these funds Non-Federal Share (Head Start and Early Head Start Combined) Non-Federal share is at 49% of the budget. Start-up CAPK was awarded additional funds for the purpose of:

• Converting 4 pre-k classrooms to 6 toddler classrooms; • Constructing and furnishing additional modular classrooms at 4 CAPK facilities.

The funding award was issued on July 27, 2019. Start-up activities began immediately and are in progress. Overall expenditures are at 3% of the budget.

188

Prepared 11/08/2019

BASE FUNDSBUDGET ACTUAL REMAINING % SPENT

%

REMAINING

PERSONNEL 6,054,933 2,544,323 3,510,610 42% 58%FRINGE BENEFITS 2,052,975 957,257 1,095,719 47% 53%TRAVEL 0 0 0EQUIPMENT 0 0 0SUPPLIES 413,860 151,251 262,609 37% 63%CONTRACTUAL 51,529 37,502 14,027 73% 27%CONSTRUCTION 0 0 0OTHER 1,934,691 1,034,248 900,443 53% 47%INDIRECT 1,012,616 472,346 540,270 47% 53%TOTAL BASE FUNDING 11,520,604 5,196,928 6,323,676 45% 55%

TRAINING & TECHNICAL ASSISTANCE

TRAVEL 24,336 15,294 9,042 63% 37%SUPPLIES 17,206 2,231 14,975 13% 87%CONTRACTUAL 5,657 0 5,657 0% 100%OTHER 60,429 21,302 39,127 35% 65%INDIRECT 10,763 3,883 6,880 36% 64%TOTAL TRAINING & TECHNICAL ASSISTANCE 118,391 42,710 75,681 36% 64%

START-UP

SUPPLIES 0 0 0CONSTRUCTION 1,812,348 0 1,812,348 0% 100%OTHER 0 56,252 (56,252)INDIRECT 0 5,586 (5,586)TOTAL CARRYOVER 1,812,348 61,838 1,750,510 3% 97%

GRAND TOTAL HS FEDERAL FUNDS 13,451,343 5,301,476 8,149,867 39% 61%

HEAD START and EARLY HEAD START KERN NON-FEDERAL SHARE

SOURCE BUDGET ACTUAL REMAINING % SPENT%

REMAINING

IN-KIND 1,319,728 668,213 651,515 51% 49%CALIF DEPT OF ED 2,953,796 1,425,669 1,528,127 48% 52%

TOTAL NON-FEDERAL 4,273,524 2,093,882 2,179,642 49% 51%

Budget reflects Notice of Award #09CH011132-01-01 (adjusted for Child Care Food Subsidy).Award is prorated for eight months (07/01/2019 - 02/29/2019)

Actual expenditures include posted expenditures and estimated adjustments through 10/31/2019.Administrative Cost for HS and EHS Kern 10.6%

CURRENT 1 TO 30 31 TO 60 61 TO 90 TOTAL

STATEMENT

DATE

Wells Fargo 33,614 33,614 10/31/2019Lowe's 11,632 9,660 21,292 10/25/2019Smart & Final 354 354 11/1/2019Save Mart 0 N/AChevron & Texaco Business Card 12,258 12,258 11/6/2019Home Depot 0 N/A

57,859 9,660 0 0 67,518

Report Period: July 1, 2019 - October 31, 2019Month 4 of 8 (50%)

Agency-Wide Credit Card Report

Community Action Partnership of Kern

Head Start - Kern

Budget to Actual Report

Budget Period: July 1, 2019 - February 29, 2020

189

5%

19%

33%

45%

0%

20%

40%

60%

80%

100%

120%

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY

Head Start KernPercent Expended Compared to Percent of Budget Period Elapsed

Percent Expended Percent of Budget Period Elapsed

5%

19%

33%

45%

0%

20%

40%

60%

80%

100%

120%


Head Start KernPercent Expended Compared to Prior Year

Percent Expended 2019-20 Percent Expended 2018-19

190



From: Donna Holland, Fiscal Administrator Subject: Agenda Item 5b: Early Head Start – Kern

Budget to Actual Report for the Period Ended October 31, 2019 – Info Item Date: November 13, 2019 The Office of Head Start has awarded CAPK the full amount of its Head Start and Early Head Start grant for a five-year project period. The first-year budget period is July 1, 2019 through February 29, 2020. The Budget to Actual Report for this grant reflects the prorated award. The following are highlights of the Kern Head Start Budget to Actual Report for the period July 1, 2019 through October 31, 2019. Four months (50%) of the eight-month budget period have elapsed. Base Funds Overall expenditures are at 30% of the budget, which is on trend with expenditures at this point in the prior budget period. Training & Technical Assistance Funds Overall expenditures are at 49% of the budget. Staff have identified most training costs for the eight-month budget period, which will fully exhaust these funds. Start-up CAPK was awarded additional funds for the purpose of:

• Converting 4 pre-k classrooms to 6 toddler classrooms; • Constructing and furnishing additional modular classrooms at 4 CAPK facilities.

The funding award was issued on July 27, 2019. Start-up activities began immediately and are in progress. Overall expenditures are at 5% of the budget.

191

Prepared 11/08/2019


%

REMAINING

PERSONNEL 3,254,967 925,942 2,329,025 28% 72%FRINGE BENEFITS 1,153,189 292,924 860,265 25% 75%TRAVEL 0 0 0EQUIPMENT 0 0 0SUPPLIES 245,740 68,777 176,963 28% 72%CONTRACTUAL 17,923 26,614 (8,691) 148% -48%CONSTRUCTION 0 0 0OTHER 533,536 257,109 276,427 48% 52%INDIRECT 513,643 154,057 359,586 30% 70%TOTAL BASE FUNDING 5,718,998 1,725,424 3,993,574 30% 70%


TRAVEL 30,119 8,217 21,902 27% 73%SUPPLIES 3,319 824 2,495 25% 75%CONTRACTUAL 5,793 0 5,793 0% 100%OTHER 62,942 40,939 22,003 65% 35%INDIRECT 10,217 4,998 5,219 49% 51%TOTAL TRAINING & TECHNICAL ASSISTANCE 112,390 54,978 57,412 49% 51%

START-UP

SUPPLIES 349,500 59,641 289,859 17% 83%CONSTRUCTION 1,492,427 0 1,492,427 0% 100%OTHER 295,325 31,991 263,334 11% 89%INDIRECT 0 9,129 (9,129)TOTAL CARRYOVER 2,137,252 100,761 2,036,491 5% 95%

GRAND TOTAL EHS FEDERAL FUNDS 7,968,640 1,881,162 6,087,478 24% 76%

Budget reflects Notice of Award #09CH011132-01-01 (adjusted for Child Care Food Subsidy).Award is prorated for eight months (07/01/2019 - 02/29/2019)

Actual expenditures include posted expenditures and estimated adjustments through 10/31/2019.


Early Head Start - Kern


Budget Period: July 1, 2019 - February 29, 2020

Report Period: July 1, 2019 - October 31, 2019Month 4 of 8 (50%)

192

3%

15%

24%30%

0%

20%

40%

60%

80%

100%

120%


Early Head Start KernPercent Expended Compared to Percent of Budget Period Elapsed

Percent Expended Percent of Budget Period Elapsed

3%

15%

24%30%

0%

20%

40%

60%

80%

100%

120%


Early Head Start KernPercent Expended Compared to Prior Year


193

of 1Community Action Partnership of Kern

Head Start and Early Head Start

Non-Federal Share and In-Kind Year-to-Date Report

Budget Period: July 1, 2019 through February 28, 2020

Report for period ending October 31, 2019 (Month 4 of 8)

Percent of year elapsed: 50.0%

LOCATION

Enroll-

ment July Aug Sep Oct

YTD

Totals

IN-KIND

GOAL

% OF

GOAL

MET

Shafter 20 3,439 9,391 9,544 166 22,541 14,889 151%Sunrise Villa 20 0 1,729 8,119 12,367 22,216 14,889 149%Broadway 40 0 5,037 12,489 15,299 32,826 29,779 110%Heritage 40 0 2,979 11,975 15,657 30,612 29,779 103%Planz 20 0 2,549 6,267 6,263 15,079 14,889 101%Virginia 40 0 2,575 11,651 14,359 28,585 29,779 96%Fairfax 40 0 4,362 11,644 9,124 25,131 29,779 84%Delano 76 0 7,546 16,320 22,221 46,088 56,579 81%Shafter HS/EHS 26 3,464 4,378 2,820 3,777 14,439 19,356 75%Wesley 60 0 5,804 9,435 17,381 32,620 44,668 73%Willow 55 0 2,994 10,035 15,721 28,750 40,946 70%Martha J. Morgan 44 0 2,851 8,037 9,337 20,225 32,756 62%East California 56 0 3,020 9,812 12,099 24,930 41,690 60%Harvey L. Hall 156 14,027 15,171 19,169 10,773 59,140 116,136 51%Alicante 20 1,832 1,534 1,977 1,812 7,155 14,889 48%Alberta Dillard 80 0 8,218 18,514 202 26,934 59,557 45%Seibert 40 0 0 6,592 6,226 12,819 29,779 43%San Diego Street 40 2,269 1,761 4,746 3,896 12,672 29,779 43%Sterling 124 11,837 12,270 13,241 366 37,713 92,313 41%Taft 66 0 5,094 14,576 0 19,670 49,135 40%Rosamond 80 0 6,131 17,498 182 23,810 59,557 40%Fairview 40 0 1,733 9,287 233 11,253 29,779 38%Oasis 57 0 2,520 5,399 6,747 14,667 42,434 35%Pete H. Parra 128 11,208 14,041 7,267 366 32,881 95,291 35%Primeros Pasos 80 4,041 8,164 7,548 245 19,998 59,557 34%Lamont 40 0 1,156 8,549 124 9,830 29,779 33%Tehachapi 34 0 1,148 3,028 3,006 7,182 25,312 28%California City 34 0 3,043 2,668 153 5,863 25,312 23%McFarland 20 0 0 2,983 133 3,116 14,889 21%Home Base 124 3,164 1,881 2,419 535 7,998 46,157 17%Vineland 20 0 595 1,278 257 2,130 14,889 14%Cleo Foran 23 0 0 0 718 718 17,123 4%Mojave 20 0 0 125 70 195 14,889 1%Administrative Services 0 0 0 0 0 0 NAProgram Services 1,372 6,661 23 0 8,056 26,302 31%Policy Council and RPC 0 0 81 290 372 27,093 1%SUBTOTAL IN-KIND 1,763 56,653 146,336 275,118 190,106 668,213 1,319,728 51%

State General Child Care* 164,884 149,146 142,941 209,463 666,434 1,181,518 56%State Preschool* 94,393 98,908 160,287 359,757 713,346 1,654,126 43%State Migrant Child Care* 14,766 12,732 11,317 7,073 45,889 118,152 39%SUBTOTAL CA DEPT of ED 274,043 260,787 314,546 576,293 1,425,669 2,953,796 48%

GRAND TOTAL 330,696 407,123 589,664 766,399 2,093,882 4,273,524 49%

*May include estimates

194



From: Donna Holland, Fiscal Administrator Subject: Agenda Item 5b: Early Head Start – San Joaquin

Budget to Actual Report for the Period Ended October 31, 2019 – Info Item Date: November 13, 2019 The following are highlights of the San Joaquin Early Head Start Budget to Actual Report for the period February 1, 2019 through October 31, 2019. Nine months (75%) of the 12-month budget period have elapsed. Base Funds Overall expenditures are at 69% of the budget, which is on trend compared to last year at this time. Training & Technical Assistance Funds Overall expenditures are at 71% of the budget. The combined personnel and fringe benefits expenses are at 71% of the budget. Non-Federal Share Non-Federal share is at 68% of the budget.

195

Prepared 11/08/2019


%

REMAINING

PERSONNEL 3,114,932 2,192,320 922,612 70% 30%FRINGE BENEFITS 923,567 605,735 317,832 66% 34%TRAVEL 20,232 16,060 4,172 79% 21%SUPPLIES 140,925 106,230 34,695 75% 25%CONTRACTUAL 12,078 5,286 6,792 44% 56%OTHER 600,638 384,751 215,887 64% 36%INDIRECT 456,781 320,243 136,538 70% 30%TOTAL 5,269,153 3,630,625 1,638,528 69% 31%

TRAINING & TECHNICAL ASSISTANCE FUNDS

PERSONNEL 39,312 19,397 19,915 49% 51%FRINGE BENEFITS 11,534 10,577 957 92% 8%TRAVEL 15,673 11,447 4,226 73% 27%SUPPLIES 7,900 0 7,900 0% 100%CONTRACTUAL 3,500 7,680 (4,180) 219% -119%OTHER 30,423 28,367 2,056 93% 7%INDIRECT 10,833 7,742 3,091 71% 29%TOTAL 119,175 85,210 33,965 71% 29%

GRAND TOTAL EHS FEDERAL FUNDS 5,388,328 3,715,835 1,672,493 69% 31%

NON-FEDERAL SHAREBUDGET ACTUAL REMAINING % SPENT

%

REMAINING

IN-KIND 1,347,083 914,123 432,960 68% 32%TOTAL NON-FEDERAL FUNDS 1,347,083 914,123 432,960 68% 32%

Centralized Administrative Cost 7.1%Program Administrative Cost 2.5%

Total Administrative Cost 9.6%

Budget reflects Notice of Award #09CH010071-05-01Actual expenditures include posted expenditures and estimated adjustments through 10/31/2019


Early Head Start - San Joaquin County


Budget Period: February 1, 2019 - January 31, 2020Report Period: February 1, 2019 - October 31, 2019

Month 9 of 12 (75%)

196

8%

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Early Head Start San JoaquinPercent Expended Compared to Prior Year


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Early Head Start San JoaquinPercent Expended Compared to Percent of Year Elapsed

Percent Expended Percent of Year Elapsed

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198



From: Donna Holland, Fiscal Administrator Subject: Agenda Item 5b: Early Head Start Child Care Partnerships + Expansion

Budget to Actual Report for the Period Ended October 31, 2019 – Info Item Date: November 13, 2019 Effective September 1, 2019, funds formerly awarded under Early Head Start Child Care Partnerships (grant #09HP0036) were rolled into Early Head Start Child Care Expansion (grant #09HP000163). The following are highlights of the Early Head Start Child Care Partnerships & Expansion Budget to Actual Report for the period March 1, 2018 through October 31, 2019. Eight months (67%) of the 12-month budget period have elapsed. Base Funds Overall expenditures are at 5% of the budget. Training & Technical Assistance (T&TA) Overall expenditures are at 9% of the budget. Start-Up Start-up funds were awarded for the purpose of preparing and furnishing 12 new classrooms for CAPK and Partnership locations. Overall expenditures are at 2% of the budget. Non-Federal Share Non-Federal share is at 8% of the budget.

199

Prepared 11/08/2019


%

REMAINING

PERSONNEL 608,125 56,441 551,684 9% 91%FRINGE BENEFITS 192,825 13,532 179,293 7% 93%SUPPLIES 46,656 1,351 45,305 3% 97%CONTRACTUAL 766,959 17,224 749,735 2% 98%OTHER 153,605 7,911 145,694 5% 95%INDIRECT 167,944 8,036 159,908 5% 95%TOTAL BASE FUNDING 1,936,114 104,495 1,831,619 5% 95%


TRAVEL 3,088 2,362 726 76% 24%SUPPLIES 14,930 0 14,930 0% 100%OTHER 26,696 1,580 25,116 6% 94%INDIRECT 4,471 394 4,077 9% 91%TOTAL TRAINING & TECHNICAL ASSISTANCE 49,185 4,335 44,850 9% 91%

START UP

SUPPLIES 258,000 9,333 248,667 4% 96%OTHER 196,545 0 196,545 0% 100%INDIRECT 45,455 470 44,985 1% 99%TOTAL START UP 500,000 9,802 490,198 2% 98%

GRAND TOTAL EHS FEDERAL FUNDS 2,485,299 118,633 2,366,666 5% 95%

NON-FEDERAL SHARE

SOURCE BUDGET ACTUAL REMAINING % SPENT%

REMAINING

IN-KIND 528,694 40,775 487,919 8% 92%TOTAL NON-FEDERAL 528,694 40,775 487,919 8% 92%

Budget reflects Notice of Award #09HP000163-01-01

Actual expenditures include posted expenditures and estimated adjustments through 10/31/2019.

Report Period: March 1, 2019 - October 31, 2019Month 8 of 12 (67%)


Early Head Start Child Care Partnerships + Expansion


Budget Period: March 1, 2019 - February 29, 2020

200

MEMORANDUM

TO: Budget & Finance Committee

FROM: Tracy Webster, Chief Financial Officer

DATE: November 13, 2019

RE: Agenda Item 5c: Changes to Human Resource and Finance Job Descriptions – Action Item

We are proposing the adoption of a new job description for Human Resource Generalist and changes to existing job descriptions in the Human Resource and Finance Divisions.

First, the Human Resource Division has budgeted the position of Human Resource Generalist for the current fiscal year. However, a job description was not brought before the Board for approval.

A job description for the position of Human Resource Generalist was written in collaboration with the Human Resource team. The position was pointed by the Human Resource Manager and Chief Financial Officer at a Grade 9.

The staffing of the agency is approximately 900 individuals. The complexity of the organization continues to grow as we are currently operating 72 different sources of funding. Our scope, influence and staffing levels continue to expand. Accordingly, the Human Resource Division requires additional support at a Human Resource Generalist level. The additional staff will allow us to continue pursuing the human resource related strategic objectives of maintaining an adequate work force.

Second, we are proposing modifications to the existing Human Resource Manager position to be renamed to a Human Resource Administrator. The scope of the position will significantly change. The job description has been modified with a greater focus on staff development and retention to align with the agency’s strategic plan. The Human Resource budget has capacity to accommodate this change.

Finally, we are proposing to remove the benefit management responsibilities from the Human Resource Administrator. These responsibilities will be moved the payroll department. This is a natural administrative fit for these functions and the align with the requirements of accountability and accuracy. We are proposing a modification the Payroll/HRIS Manager’s job description to be

201

a Payroll/HRIS Administrator as the assumption of new tasks, greater supervision, and responsibilities changes the overall scope of the job. Due to the increase in the number of grants and contracts, the Finance budget has capacity to accommodate this change. Recommendation: Staff recommends approval to implement the proposed job description for Human Resource Generalist and changes to the job descriptions of Human Resources Administrator and Payroll/HRIS Administrator Attachment: Human Resource Division Org Chart

Human Resource Generalist Job Description Human Resources Administrator Job Description Finance Division Org Chart Payroll/HRIS Administrator Description

202

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203

Human Resource Generalist 1

COMMUNITY ACTION PARTNERSHIP of KERN HUMAN RESOURCE Generalist

Disclaimer: Job descriptions are written as a representative list of the ADA essential duties performed by a job class. They cannot include nor are they intended to include all duties performed by all positions occupying a class. Salary Range: Grade 9 FLSA Status: Non-Exempt Date Approved: 11/20/19 SUMMARY Performs human resources duties at a professional level and may carry out responsibility in some or all of the following functional areas: employee relations, training, employment, compensation, affirmative action and state and federal laws. Helps organize the implementation and administration of the Human Resource Department functions and carries out policies and procedures relating to all phases of activities. SUPERVISION RECEIVED: Receives direct supervision from the Director of Human Resources. SUPERVISION EXERCISED: None DUTIES AND RESPONSIBILITIES: Disclaimer – This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed or may perform related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. A. Essential Job Specific Duties: 1. Partners with employees and management to communicate various human resource

policies, procedures, laws, standards and government regulations. 2. Prepare and conduct human resources related employee training as required 3. Conduct and coordinate the orientation, training, and separation of personnel for the

Agency and activities involved in staff development and training. Assist in establishing and maintaining related timelines and priorities. Assure related activities comply with established standards, requirements, laws, codes, regulations, policies and procedures.

4. Assists management with corrective action and disciplinary documentation. 5. Assists with employee relation issues such as employee complaints, harassment

allegations and civil rights complaints. Ensure proper steps are taken to address employee concerns.

6. Ensures compliance with regulations and procedures by providing advice and guidance to employee by checking data/resources including the Employee Policy Manual, internal resource documents and by seeking advice from the HR Director.

7. Represents the company for assigned unemployment claims. Responds to unemployment claims as needed and in accordance to the unemployment insurance program.

8. Provide and support staff training and development, including onsite consultation, coaching, and mentoring to supervisory staff.

204


9. Interpret policies, procedures, and regulations; prepare reports, correspondence, and a variety of written materials

10. Assist in conducting investigations as required 11. Monitor and prepare appropriate employee status changes 12. Conducts exit interviews, analyzes data 13. Assist in providing office training programs in areas related to personnel management.

Coordinate and conduct training sessions for employees concerning office policies and procedures and other personnel functions. Prepare and deliver oral presentations.

14. Provide support in the assessment of organizational training needs through surveys, employee interviews, and consultations with management staff.

15. Assist in the design and creation of training manuals, online learning modules, course materials, and in the review and selection of training materials from different vendors.

16. Assist in the monitoring and evaluation of training programs for relevance and effectiveness, and in the reporting of metrics to the organization.

17. Provide information and assistance to new employees including following up post hire to ensure understanding of information including policies, procedures, and fringe benefits.

18. Serve as contact for employees regarding benefit related issues and questions. 19. Receive and prioritize claims, questionnaires and other unemployment related data. 20. Use details regarding employee separation to interpret and apply state laws and

regulations in response to unemployment documents. 21. Represent the office in unemployment hearings as needed. 22. Travel to worksites to provide information and meet with employees on various matters. 23. Assist with special projects

B. Other Job Specific Duties: 1. Works on special projects as assigned 2. Conducts and attends meetings, trainings and professional growth activities, as required. 3. Works alternative hours as required. 4. Performs any other like duties as assigned MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and abilities required to satisfactorily perform the essential duties and responsibilities. Knowledge of: Agency policies and procedures Applicable federal, state, and local laws, codes, and regulations Departmental policies and procedures Current problems of socially and economically challenged families Modern office procedures and equipment including computers Word processing and other related software applications. Ability to: Plan, organize, and allocate resources. Work independently. Prepare clear, concise reports. Exercise sound, independent judgment within general policy guidelines. Provide guidance and interpret and explain policies and procedures. Analyze problems; identify alternative solutions. Communicate effectively verbally and in writing.

205


Work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with other people. EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position.

Four-year degree from college or university in Public or Business Administration,

Personnel Administration, Education Administration, or closely related field. Demonstrated experience as a Human Resources Specialist may be substituted for the education requirement on a year for year basis.

Three years’ experience in human resources; emphasis on experience as a Human Resources generalist, one (1) year of which in a supervisory experience.

SPHR (Senior Professional in Human Resources) or PHR (Professional in Human Resources) is desired.

OTHER REQUIRMENTS:

Must be fingerprinted and have records filed with the State Department of Social Services, Community Care Licensing. Completion of a physical and substance abuse screening upon offer of employment.

Successful completion TB screening upon employment and annually thereafter.

Drive vehicle to conduct work WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job. Work is primarily performed indoors. Noise level is quiet to moderately quiet. Hazards are minimal. ESSENTIAL PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

POSITION TITLE Human Resources Generalist

ACTIVITY

(HOURS PER DAY)

NEVER 0

HOURS

OCCASIONALLY

UP TO 4 HOURS

FREQUENTLY

4-8 HOURS

Sitting x

Walking x

Standing x

Bending (neck) x

206


Bending (waist) x

Squatting x

Climbing x

Kneeling x

Crawling x

Twisting (neck) x

Twisting Waist x

Is repetitive use of hand required? x

Simple Grasping (right hand) x

Simple Grasping (left hand) x

Power Grasping (right hand) x

Power Grasping (left hand) x

Fine Manipulation (right hand) x

Fine Manipulation (left hand) x

Pushing & Pulling (right hand) x

Pushing &Pulling (left hand) x

Reaching (above shoulder level) x

Reaching (below shoulder level) x

LIFTING CARRYING

NEVER 0

HOURS

OCCASIONALLY

UP TO 4 HOURS

FREQUENTLY

4-8 HOURS

NEVER 0

HOURS

OCCASIONALLY

UP TO 4 HOURS

FREQUENTLY

4-8 HOURS

0-10 lbs x x

11-25 lbs x x

26-50 lbs x x

51-75lbs x x

76-100lb x x

100lbs+ x x

207

1

COMMUNITY ACTION PARTNERSHIP of KERN Human Resources Administrator

Disclaimer: Job descriptions are written as a representative list

of the ADA essential duties performed by a job class. They cannot include nor are they intended to include all duties performed by all positions occupying a class. Salary Range: Grade 12 FLSA Status: Exempt Date Approved: SUMMARY:

Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. Assist the HR Director with strategic leadership, implementation and coordination of Human Resources and Internal Communications to ensure a positive culture and work environment, as well as a highly engaged and well-equipped workforce.

SUPERVISION RECEIVED: Receives supervision from the Director of Human Resources. SUPERVISION EXERCISED: Assist with the supervision of HR staff in the absence of the HR Director. HR staff includes: , Human Resources Technicians, Human Resource Generalist, Human Resource Specialist, Staffing Specialist, and HR Generalist/Recruiter Supervisor DUTIES AND RESPONSIBILITIES: Disclaimer – This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed or may perform related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Essential Job Specific Duties: Human Resources Responsibilities 1. Assists Director in strategic planning and implementation of HR best practices and processes;

position is a hands-on leadership role. 2. Provide technical support, assistance and training, and supervise the work of professional,

technical and clerical personnel engaged in activities such as o Reviewing transcripts and professional certifications o Employment processing o Posting personnel information and maintaining records and files o Classification and compensation, staff development, special projects and other

operational services o Determine workload, priorities and adjust assignments as needed to meet established

timelines 3. Plan, design and coordinate administrative procedures to ensure effective and efficient

service delivery. Review, evaluate and conduct procedural studies of existing personnel work methods and operations, recommend proposals for improvements and implement modifications for work simplification.

208

2

4. Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; assists in conducting investigations; maintaining records; representing the organization at EDD hearings.

5. Coordinate and participate in conducting classification and compensation studies. Recommend allocation of positions to classifications and salary ranges. Coordinate the writing of job descriptions.

6. Coordinates recruitment to include: job announcements and advertisements, applicant screening and interviewing; evaluating work history and education to ensure applications are complete and that applicant meets minimum qualifications for the position; schedule and conduct interviews with department representative. Oversee reference checks and ensure all phases of the recruitment and selection procedures meet applicable federal, state and local laws and regulations.

7. Assist and provide guidance to HR staff in trainings such as new hire orientation, benefits, safety, etc. Assist and conduct human resources related employee and supervisory training as required.

8. Assist with employee status changes, new hire and terminations and ensure ADP compliance. Work with Payroll to ensure employee status changes are finalized.

9. Support management by interpreting policies, procedures and regulations; providing human resources advice and counsel.

10. Assists with Coordinating and conducting employee investigations when needed. Makes recommendations as to appropriate actions to be taken in regards to the outcome of employee investigations.

11. Oversees the preparation and administration of corrective employee actions in cooperation with Supervisors.

12. Assist in the administration of termination processes advising management on Partnership policies and practices.

13. Provide technical human resource expertise to all levels of organization staff and public regarding human resource matters. Interpret and explain rules, regulations, policies, procedures, collective bargaining agreements, employee benefits, leave usage and performance evaluation. Justify decisions, negotiate or resolve significant and /or controversial issues related to human resources management, including discipline, organizational matters and personnel programs.

14. Act as liaison to Union representatives to assist Director in communications, negotiations and implementation of Union Agreements.

15. Assist HR Director in guiding management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicate and enforce organizational values.

16. Assists Director in the administration and tracking of Employee Performance Evaluations. 17. Assists with the DMV Pull Notice program 18. Prepare and/or review reports, recommendations and proposals as requested. 19. Plan and conduct administrative studies relative to present and future human resource needs

of the Organization and conduct other studies as directed. 20. Attend and participate in professional group meetings; stay abreast of new trends and

innovations in the field of human resources. Internal Communications Responsibilities 1. Implement internal Human Resources communications elements of agency strategic

communications plan. 2. Assists in maintaining current and accurate Employee Handbook. 3. Develop, or consult with others as requested, internal communications including position

descriptions, reminders, memos, executive emails, sponsorships, other.

209

3

4. Set goals, in consultation with Executive Director, regarding effectiveness of internal communications; develop metrics; gather data and report results.

Staff Development Responsibilities 1. Produce organizational strategy and plans to meet training and development needs for

managers. 2. Develop, implement and maintain a leadership and management training program. 3. Develop, deliver, and support the execution of talent development and training initiatives for

all staff. 4. Orchestrate cultural development and change initiatives that foster organizational learning

and improvement. 5. Establish, implement and maintain a process for measuring the success of training efforts

both individually and organizationally. 6. Identify individual groups and organizational development opportunities. MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and abilities required to satisfactorily perform the essential duties and responsibilities. Knowledge of:

Agency policies and procedures Applicable federal, state, and local laws, codes, and regulations critical to HR functions and

personnel management Modern office practices, methods, procedures and equipment including computers Word processing, spreadsheet, database, and other related software applications Ability to:

Communicate both orally and in written form with individuals at all levels of the organization, with vendor and partner organizations.

Strong and effective verbal presentation skills appropriate for a variety of staff and other professional audiences.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals and use basic statistical methods.

Ability to understand and interpret program revenue and expense budgets. Operate as a member of the Leadership Team Work closely with the HR Director and management to monitor and manage organizational

development to ensure the alignment of resources and strategy. EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. Bachelor's degree in Human Resources or related field preferred. p Two years of experience in a management position requiring supervision of staff preferred Must have a demonstrated experience capacity to work well with others, be well organized,

and have above average language, writing and public relations skill Proficiency with Microsoft products, HR and benefits administration programs Experience may substitute for education at the discretion of the Executive Director.

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SPHR (Senior Professional in Human Resources) or PHR (Professional in Human Resources) is desired.

OTHER REQUIREMENTS Possession of a valid California Driver’s License and State automobile insurance, and

acceptable driving record substantiated by a DMV printout. Completion of a fingerprint background check, physical and substance abuse screening upon

offer of employment. WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

Work is primarily performed indoors. Noise level is quiet to moderately quiet. Hazards are minimal.

ESSENTIAL PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

POSITION TITLE Human Resources Administrator

ACTIVITY

(HOURS PER DAY)

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FREQUENTLY 4-8 HOURS

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Pushing & Pulling (right hand) x Pushing &Pulling (left hand) x Reaching (above shoulder level) x Reaching (below shoulder level) x

LIFTING CARRYING

NEVER 0 HOURS



NEVER 0 HOURS



0-10 lbs x x 11-25 lbs x x 26-50 lbs x x 51-75 lbs x x

76-100 lbs x x 100 lbs+ x

212

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1

COMMUNITY ACTION PARTNERSHIP of KERN Payroll/HRIS Administrator

Disclaimer: Job descriptions are written as a representative list of the ADA essential duties performed by a job class. They cannot include nor are they intended to include all duties performed by

all positions occupying a class. Salary Range: Grade 12 FLSA Status: Exempt Date Approved:

SUMMARY: Manages the Payroll function for the CAPK bi-weekly payroll which includes timely and accurate payments to CAPK employees. Ensures proper time recording procedures are in place. Manages time and attendance system and transfer of data to payroll. Responsible for proper accrual tracking and pay-outs of vacation time, sick leave and/or floating holiday when required. Manage payroll adjustments. Acts as primary Administrator for all ADP Payroll and Human Resources (HRIS) systems. This position is the primary point of contact and subject matter expert ensuring data integrity, testing of ADP system changes/upgrades, testing, report writing and analyzing data flows for process improvement opportunities. Prepares a variety of reports and reviews system specifications and data interfaces to identify irregularities and troubleshoot issues. Acts as systems/technical point-of-contact for the HR and Payroll team. Focuses on initiatives to automate and streamline system analysis, data integration and reporting capabilities. Responsible to be current on Payroll and HR law.

SUPERVISION RECEIVED: Receives supervision from the Chief Financial Officer SUPERVISION EXERCISED: Payroll Specialists, Benefits Specialist, and Benefits Technician DUTIES AND RESPONSIBILITIES: Disclaimer – This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed or may perform related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. A. Essential Job Specific Duties:

Payroll/HRIS Responsibilities 1. Manages the Payroll function for the CAPK bi-weekly payroll which includes timely and

accurate payments to CAPK employees. Ensures proper time recording procedures are in place. Manages time and attendance system and transfer of data to payroll. Manage payroll adjustments.

2. Responsible for proper accrual tracking and pay-outs of vacation time, sick leave and/or floating holiday when required. Ensures timely processing of termination checks. Ensures accurate payroll deductions including state and federal taxes, benefit deductions, garnishments etc.

3. Ensure that all local, state, and government laws relating to the payment of employees are followed. Responsible for payroll tax reports and paying the employer’s share of applicable taxes.

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4. Acts as primary Administrator for all HR software systems and is the primary point of contact for the HRIS/ADP systems.

5. Responsible for all ADP software integration of the HRIS system: Benefits, Time & Attendance, Recruitment, Background Checks, Compensation, Performance Evaluations, Organizational Structure in ADP and other applications that may be added.

6. Assists in the review, testing and implementation of HRIS/ADP system upgrades or patches. Collaborates with functional and technical staff to coordinate application of upgrades or fix. Maintain HRIS/ADP system tables.

7. Researches and resolves HRIS/ADP problems, unexpected results or process flaws; perform scheduled activities; recommends solutions or alternate methods to meet requirements.

8. Guides and trains staff in tasks, data entry and HRIS/ADP system functions. Trains and guides users in utilizing HRIS/ADP and Time and Attendance. Documents processes/procedures for department use. Creates training documents for ADP Time & Attendance, Performance Evaluation tool and other documentation that employees are required to use.

9. Liaison with third parties and other stakeholders, e.g. payroll, benefit vendors, etc. Works to resolve any billing issues in regards to payroll and benefits. Maintain awareness of current trends in HRIS/ADP with a focus on product and service development, delivery and support, and applying key technologies.

10. Ensure confidentiality of employee, business, HRIS and other sensitive data. Represents CAPK at required trainings/meetings as requested.

11. Special projects as assigned.

Other Job Specific Duties: ADP HRIS 1. Ensures that key metric reports are developed and implemented in a timely manner and

ensures that high quality data is presented in a logical and understandable format for the user.

2. Manages day-to-day reporting requests, while maintaining various tables/codes in the system.

3. Ensures data integrity and identifies opportunities for improvement. 4. Detects, troubleshoots, and resolves data anomalies in a time critical environment. 5. Identifies issues and initiates resolution. Generates reports from HRIS/ADP and/or other

systems to assist in compensation analysis. 6. Supports the annual performance management program including annual merit increases

and tracking of performance reviews. 7. Recommends process/customer service improvements, innovative solutions, policy changes

and/or major variations from established policy that must be approved by appropriate leadership prior to implementation.

8. Assists with various surveys by retrieving the appropriate data, completes survey questionnaires, and coordinates with survey vendors.

9. Special projects, as assigned. Benefits Management 1. Administers employee medical, dental, vision, life and AD&D insurance plans and

retirement. Acts as an information resource on employee benefits and coverage. 2. Review enrollments, changes, cancellations and COBRA notifications. Ensures employees

pay proper insurance premiums based on employee status. Ensure reminder notices for insurance premiums to employees on leave are submitted. Ensure regular communication with employees on leave regarding insurance contribution obligations.

3. Manages all tasks related to employee leaves including tracking leaves, determining

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3

eligibility in compliance with Federal and State laws (FMLA, CFRA, PDA, ADA, etc.), ensures correspondence with employees on leave, ensure insurance premiums are made timely if necessary. Ensure communication to managers of employee status and when employee is expected to return to work.

4. Oversees the coordination and communication of enrollment meetings for annual benefits enrollment. Ensures all benefits information is up to date for new benefit year. Ensure timely communication to employees on benefit changes, enrollment dates and completion of enrollment. Ensures file feeds to vendors for new benefit year are accurate and complete for new year.

5. Supervises and reviews the monthly reconciliation of premium statements. 6. Coordinates retirement meetings with vendor. Communicates eligibility notices and

compliance documents as required. 7. Supervises and reviews the routine reconciliation of employee benefit deductions and

calculates, enters, and monitors special-circumstance deduction per employee as needed. Reviews enrollment forms for accuracy and follows up in timely manner with applicants regarding enrollment requirements.

8. Supervises and reviews follow-up correspondence pertaining to personnel actions. MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and abilities required to satisfactorily perform the essential duties and responsibilities. Knowledge of:

Knowledge of HRIS/ADP database, design, structure, functions and processes, such as ADP, Talent Acquisition Management, Background Check Software, HRIS/ADP/Payroll Time Management Systems

Advanced knowledge of MS, Excel, Word, and Power Point. Demonstrated knowledge of mathematical/statistical methods to develop reports and design

presentations and graphs utilizing Microsoft Excel and Microsoft PowerPoint Knowledge of HRIS software including integrations of HR data between multiple systems

such as HR and Payroll. Previous exposure to project-related activities through active participation in system-related

projects. Payroll processing standards and state & federal laws. Ability to:

Ability to handle multiple projects simultaneously

Ability to adhere to strict confidentiality standards

Ability to detect, troubleshoot, and foresee anomalies in data

Ability to handle a heavy workload, prioritize work, and meet deadlines

EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. Bachelor degree in Business, Information Systems, Human Resources or related field or

equivalent combination of education and experience. 3-5 Years in Payroll Experience

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4

Minimum of three years of functional experience in Human Resources HRIS software and/or Three years’ experience with ADP HRIS System is required

2-3 Years of Benefits Management Experience Five years experience with progressive responsibility, including personnel functions and

supervision Certified Payroll Professional (CPP) is desired OTHER REQUIREMENTS Possession of a valid California Driver’s License and State automobile insurance, and

acceptable driving record substantiated by a DMV printout. Completion of a physical and substance abuse screening upon offer of employment. WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job. Work is primarily performed indoors. Noise level is quiet to moderately quiet. Hazards are minimal. ESSENTIAL PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

POSITION TITLE Payroll/HRIS Administrator

ACTIVITY

(HOURS PER DAY)

NEVER 0 HOURS



Sitting x Walking x Standing x Bending (neck) x Bending (waist) x Squatting X Climbing x Kneeling X Crawling x Twisting (neck) x Twisting Waist x Is repetitive use of hand required? x Simple Grasping (right hand) x

217

5

Simple Grasping (left hand) x Power Grasping (right hand) X Power Grasping (left hand) X Fine Manipulation (right hand) x Fine Manipulation (left hand) x Pushing & Pulling (right hand) x Pushing &Pulling (left hand) x Reaching (above shoulder level) x Reaching (below shoulder level) x

LIFTING CARRYING

NEVER 0 HOURS



NEVER 0 HOURS



0-10 lbs x x 11-25 lbs x x 26-50 lbs x x 51-75 lbs x x

76-100 lbs x x 100lbs+ x

218

MEMORANDUM

TO:

FROM:

DATE:

RE:

Budget & Finance Committee

Tracy Webster, Chief Financial Officer

November 13, 2019

Agenda Item 5d: Federal Financial Report – Info Item

Head Start guidelines require that Standard SF-425 – Federal Financial Report (FFR) be used by grantees to report financial data at three intervals (semi-annual, annual, and final).

The following semi-annual FFR was filed:

San Joaquin EHS : #09CH010071-05 (2/1/19 – 1/31/20)

The following annual FFR was filed:

EHS Partnership – Kern : #09HP0036-04 (9/1/18 – 8/31/19)

Attached is the annual and final Federal Financial Report that was uploaded to the Grant Solutions system before the October 30, 2019, deadline.

Attachment: SF-425 Federal Financial Report – San Joaquin EHS – (Semi-Annual) SF-425 Federal Financial Report – EHS Partnership – Kern (Annual)

219

MEMORANDUM

TO: Budget & Finance Committee

FROM: Tracy Webster, Chief Financial Officer

DATE: November 13, 2019

RE: Agenda Item 5x: Proposed Budget & Finance Committee Agenda Restructure – Action Item

During the prior Budget & Finance Committee meeting, it was requested that the agenda be formatted to add a Consent section and a Special Presentation section. Accordingly, staff has drafted a proposed restructure of the Budget & Finance Committee agenda. The Special Presentation section would be utilized to review individual programs and their budgets. For the Consent Section, Committee Members would be asked to approve all the items listed in Consent. However, if a member of the Committee or of the public asks that an item be removed from the consent agenda the items must be considered and discussed separately. The proposed schedule for Special Presentation would be as follows:

1. 2-1-1 Services 2. Coordinated Entry Services 3. Energy Department (LIHEAP, DOE, and DAP) 4. CSBG 5. VITA 6. Shafter Youth Center 7. Friendship House 8. Food Bank 9. Women, Infants & Children (WIC) 10. Central Kitchen (CACFP) 11. Head Start 12. CDE funded childcare (CSPP, CCTR, CMIG, CMSS) 13. Migrant Alternative Payment (CMAP) 14. Americorps 15. Cal Fresh Healthy Living 16. East Kern Family Resource Center

223

Items that are proposed to remain in New Business will include the following:

1. Head Start and Early Head Start Budget to Actual 2. Resolutions to approved submissions of new funding 3. Resolutions to approved continued funding of existing programs 4. Revisions to the Accounting and Financial Policies and Procedures 5. Chief Financial Officer Report

a. Discretionary Fund Update b. Financial Statements

Items that are proposed to move to Consent include the following:

1. Application status reports and funding requests 2. Awards of contract based on competitive RFP 3. Consultant agreements

Recommendation:

Staff recommends the revised agenda format and committee recommendation is submitted to the Board for review and discussion.

Attachment: Proposed Budget & Finance Committee Meeting Agenda format

224


BUDGET & FINANCE COMMITTEE MEETING 5005 Business Park North, Bakersfield, CA

DATE 12:00 pm

AGENDA

1. Call to Order

2. Roll Call

Board Member Names

3. Approval of Agenda 4. Public Forum: (The public may address the committee on items not on the agenda. Speakers are limited to

3 minutes. If more than one person wishes to address the same topic, the total group time for the topic will be 10 minutes. Please state your name before making your presentation.)

5. New Business

a. Head Start and Early Head Start Budget to Actual Reports – Info Item

b. Resolution to Approve the Submission of the New Funding – Action Item c. Application for Continued Funding of Existing Program with Resolution – Action Item

d. Chief Financial Officer Report:

i. Discretionary Fund Update – Info Item

ii. Financial Statements, August 2019 - Action Item

7. Consent: (The Board will be asked to approve all of the following items by a single vote, unless a member

of the Board or of the public asks that an item be removed from the consent agenda and considered and discussed separately.)

a. Application Status Report and Funding Requests

b. Award of Contracts Based on Competitive RFP

c. Consultant Agreements



Budget & Finance Committee Meeting DATE 12:00 p.m. 5005 Business Park North Bakersfield, California 93309

225

Community Action Partnership of Kern Budget & Finance Committee Meeting Agenda DATE Page 2 of 2 10. Adjournment

This is to certify that this Agenda notice was posted in the lobby of the CAPK Administrative Office at 5005 Business Park North, Bakersfield, and online at www.capk.org by 9:00 am on DATE. Paula Daoutis, Administrative Coordinator.

226


MEMORANDUM


From: Pritika Ram, Director of Administration


Subject: Agenda Item 5f: Resolution to Approve the Submission of the 2020 Community

Service Block Grant (CSBG) Contract Number 20F-3015 from the Department of

Community Services and Development – Action Item

Attached is the Community Services Block Grant (CSBG) Resolution and Contract. The contract term is January 1, 2020 through December 31, 2021. The 2020 estimated CSBG award for CAPK is $1,489,531. The contract was received on November 7, 2019 and staff is currently working on the 2020 budget detail to be submitted with the contract, which is due thirty (30) calendar days from the date of the letter (November 7, 2019), for private non-profit agencies. A comprehensive budget will be submitted to the full Board of Directors once it is completed. CSBG is CAPK’s only funding source that allows the flexibility to support multiple low-income programs as well as administration. As with contracts in previous years, our 2020 CSBG contract will be used to support programs that serve areas of great need, but that have significant program and administrative funding gaps, such as Food Bank, VITA, Friendship House Community Center, Shafter Youth Center, and 2-1-1. The attached Resolution #2019-22 provides authority to Chief Executive Officer, Jeremy T. Tobias, to sign the 2020 CSBG contract on behalf of the agency and to execute any amendments to the contract over the contract term. Recommendation: Staff recommends the Board of Directors approve Resolution Number 2019-22 to approve the 2020 Community Service Block Grant (CSBG) Contract (20F-3015) from the Department of Community Services and Development. Attachments: Resolution Number 2019-22 CSBG Contract #20F-3015

227


A Resolution of the Board of Directors of Community Action Partnership of Kern

Approving the Submission of the 2020 CSBG Contract The Board of Directors of Community Action Partnership of Kern located at 5005 Business Park North, Bakersfield, CA 93309, met on November 20, 2019 in Bakersfield, California at a scheduled Board meeting and resolved as follows: WHEREAS, Community Action Partnership of Kern (CAPK) is a private, non-profit corporation established as a result of the Economic Opportunity Act of 1964, and is the federally designated community action agency serving the low-income, elderly and disadvantaged residents of Kern County; and WHEREAS, CAPK is charged with the responsibility of continuing the battle to alleviate poverty in Kern County by developing and implementing creative and innovative programs, and has adopted the philosophical position of “Helping People, Changing Lives” in its quest to assist people in need, and families with minimal or no resources; and WHEREAS, CAPK Board of Directors has determined that there is a need for anti-poverty programs to meet the needs of the low-income residents in the County of Kern; and WHEREAS, the State of California Department of Community Services and Development has offered a 2020 CSBG Contract to the Partnership; and WHEREAS, the State of California Department of Community Services and Development requires that an authorized signatory be named for the 2020 CSBG Contract and the CAPK Board of Directors has designated Jeremy T. Tobias, Chief Executive Officer, as the official representative and signatory of CAPK; and NOW, THEREFORE, be it resolved that the CAPK Board of Directors hereby authorizes staff to submit an application to the State of California Department of Community Services and Development, and hereby requests the State of California Department of Community Services and Development provide financial assistance and the obligations that accompany said funds for the purpose of poverty fighting programs in Kern County. Be it further resolved that Jeremy T. Tobias, Chief Executive Officer, is hereby authorized to request this course of action by completing any and all application documents for submittal to the State of California Department of Community Services and Development on behalf of Community Action Partnership of Kern. APPROVED by a majority vote of the Board of Directors of Community Action Partnership of Kern, this 20th day of November 2019. __________________________ ____________________ Curtis Floyd, Chair Date CAPK Board of Directors

228


MEMORANDUM


From: Carmen Segovia, Director of Health & Nutrition


Subject: Agenda Item 5g: Resolution to Approve the Submission of the California Coastal Commission Whale Tail Application for the Real-Life Eco-Column Project at the Friendship House Community Center and Shafter Youth Center – Action Item

Background CAPK is requesting $15,000 from the California Coastal Commission to provide youth at the Friendship House Community Center and Shafter Youth Center with education pertaining to the eco-system. Staff will implement the Real-Life Eco-Column Project which will educate youth on how organisms interact with one another in their environments through an 11-lesson course. The program will provide fun educational activities and interactive experiences to teach children and youth the importance of the ocean in maintaining the eco-system. The children and youth will then continue with a visit to Hearst Castle located 5 miles away from the beach cleanup site at San Simeon, CA and learn its history and the Castle’s restoration initiatives and how a clean ocean helps support them and our environment.

Recommendation

Staff recommends the Board of Directors approve with resolution, the submission of the California Coastal Commission Whale Tail Application for the Youth Centers Real-Life Eco Column Project. Attachment: Resolution Number 2019-23

229



Approving the Submission of Application for the 2019-2020 California Coastal Commission Whale Tail Program

The Board of Directors of Community Action Partnership of Kern, located at 5005 Business Park North, Bakersfield, CA 93309 met on November 29, 2019 at a scheduled Board meeting located at 5005 Business Park North, Bakersfield, CA 93309, and resolved as follows: WHEREAS, Community Action Partnership of Kern (CAPK) is a private, non-profit 501(c)(3) corporation established as a result of the Economic Opportunity Act of 1964, and is the federally designated community action agency serving the low-income, elderly and disadvantaged residents of the City of Bakersfield; and WHEREAS, CAPK is charged with the responsibility of continuing the battle to alleviate poverty in Bakersfield by developing and implementing creative and innovative programs, and has adopted the philosophical position of “Helping People, Changing Lives,” in its quest to assist people in need, and families with minimal or no resources; and WHEREAS, CAPK Board of Directors has determined that there is a need for anti-poverty programs to meet the needs of the low-income residents of the City of Bakersfield, and WHEREAS, CAPK is requesting $15,000 from the California Coastal Commission to provide education to youth from Friendship House Community Center and Shafter Youth Center about the importance of maintaining the ocean eco-system, a field trip to participate in a beach cleanup event, and a visit to Hearst Castle to learn about the history and restoration initiatives; and NOW, THEREFORE, be it resolved that the CAPK Board of Directors hereby authorizes staff to submit an application to the California Coastal Commission and authorize Jeremy T. Tobias, Chief Executive Officer, to complete any and all application documents for submittal to the California Coastal Commission Whale Tail Program on behalf of Community Action Partnership of Kern. APPROVED by a majority vote of the Directors of the Community Action Partnership of Kern, this 20th day of November 2019.


230

03/01/19- 10/01/19 - 09/30/19 10/31/19 TOTAL

BEGINNING BALANCE (NOTE 1) 525,604.38$ -$ 525,604.38$

CASH RECEIPTS

2019 Awards Banquet Donations 49,981.86 - 49,981.86 aDonations 1,779.41 60.00 1,839.41 Misc. Rev enue 2,770.08 80.00 2,850.08 Interest Income/Union Administrativ e Fee 697.97 - 697.97

TOTAL CASH RECEIPTS 55,229.32 140.00 55,369.32

CASH DISBURSEMENTS

Line of Credit Interest Expense - - - Line of Credit Unused Commitment Fee 3,763.85 - 3,763.85 b2019 Awards Banquet Expenses 26,648.61 - 26,648.61 aSupplies 1,563.81 - 1,563.81 Volunteer Appreciation - - - cFundraising Expenses - - - Property Taxes - Campus Vacant Parcels - 2,250.35 2,250.35 Miscellaneous Expenses 6,181.50 84.15 6,265.65 Indirect 427.40 225.04 652.44

TOTAL CASH DISBURSEMENTS 38,585.17 2,559.54 41,144.71

CASH PROVIDED (USED) 16,644.15 (2,419.54) 14,224.61

ENDING BALANCE 542,248.53$ 539,828.99$

Discretionary Cash 206,248.00$ Fund Raising Cash 333,580.99

539,828.99 Add: Prepaid -

Less: AP539,828.99$

NOTES

1. For the y ear ended 2/28/19, the net increase to the Discretionary /Fund Raising Funds was $48,148.08.

a. As of 08/31/19, net 2019 awards banquet gain is $28,833.25 (FYE 2/28/19 = $5,500.00 + $49,981.86 - $26,648.61 expenses f or 2019/20).

b. Commitment f ee f or the period 12/31/18 to 9/30/19 that the $2 million line of credit is equal to one-quarter percent (0.25%) per annum based on a 360 day y ear.

c. Annual appreciation expense f or the VITA v olunteers.

Date Prepared: 11/04/2019


DISCRETIONARY AND FUND RAISING FUNDS

FOR THE MONTH ENDED OCTOBER 31, 2019

231


BUDGET AND FINANCE COMMITTEE

NOVEMBER 13, 2019

FINANCIAL REPORT

TABLE OF CONTENTS

Pages (s)

A. Schedule of Programs for the period March 1, 2019 through February 29, 2020 A1 ‐ A5

B. Functional Classification by Fund B1 ‐ B2

C. Line of Credit Summary C1

D. ‐ Cash Summary as of October 31, 2019 D1

‐ Bank Reconciliations D2 ‐ D6

E. Wells Fargo Visa Summary and Statements E1 ‐ E17

F. Central Kitchen Budget to Actual October 31, 2019 F1

G. State Department of Education Contract ‐ Earned Revenue G1 ‐ G2

H. Finance Division Monthly Report H1

I. Financial Statements as of February 28, 2019 I1

J. Financial Statements as of October 31, 2019 J1

K. Agency‐wide Budget to Actual as of October 31, 2019 K1 ‐ K7

L. Indirect Fund Budget To Actual as of October 31, 2019 L1

SECTION

232

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Abila Energy Community Discretionary/ General & Fund # Fund Name Education Nutrition Conservation Services Fund Raising Admin103 Community Services Block Grant (CSBG) X X X X501 General Fund X X800 GAAP Fund X910 Community Development Pool X915 Operations Pool X X X920 Facilities Pool X925 Health & Nutrition Pool X X X999 Indirect Fund X502 Discretionary Fund X595 Fund Raising X107 EHS Expansion X108 Early Head Start X109 Head Start X110 Early Head Start Child Care Partnership X117 Early Head Start San Joaquin X

117‐005 EHS San Joaquin QRIS X250.0 Migrant Child Care X252 Migrant Specialized X253 General Child Care X

253‐005 CCTR ‐ QRIS X258 California State Preschool (CSPP) X

258‐005 CSPP QRIS X260 Child Care Facilities X261 Migrant Alternative Payment X

262/265 Child Development Reserve X270 Home Visit Initiative X112 Child Care Food Program (CACFP) X115 Women, Infants & Children X145 NEOPB Cal Fresh X139 CACFP ‐ San Joaquin X

Food Bank X105 Emergency Food Assistance X111 USDA Commodities X114 Emergency Food & Shelter X147 Commodity Supplemental Food Program X215 Food Bank Capacity Project X

216‐000 Food Bank Tax Check‐Off X216‐087 State Emergency Food Assistance X413 Resnick Foundation X485 Southern California Gas Company (Solar) X467 Wonderful Company Foundation X504 Food Bank X

Energy122 Low Income Home Energy Assistance X123 Dept of Energy Weatherization X241 LIWP Solar PV Pilot X245 LIWP Single Family X


FUNCTIONAL CLASSIFICATIONS BY FUND

FISCAL YEAR 2019/20

PROGRAM SERVICES SUPPORT SERVICES

B1238

Abila Energy Community Discretionary/ General & Fund # Fund Name Education Nutrition Conservation Services Fund Raising Admin


FUNCTIONAL CLASSIFICATIONS BY FUND

FISCAL YEAR 2019/20

PROGRAM SERVICES SUPPORT SERVICES

484 DAP (Disgorgement Assistance Program) X494 PG&E X524 Energy X

VITA (Volunteer Income Tax Assistance)149 Internal Revenue Service ‐ VITA X234 CalEITC X

Small Business Development456 Bank of the West X

East Kern Family Resource Center171 Economic Empowerment X280 Differential Response X281 First 5 East Kern Family Resource X454 Dignity Health East Kern Health Link X

501‐005 EKFRC: KHS Emergency Closet XYouth Services

120 Information & Education X242 Youth Authority X246 Realignment for Success X271 Positive Youth Development Svcs X335 Gang Prevention X444 Starbucks Foundation X448 Wells Fargo Foundation X527 Shafter Youth Center X

527‐068 SYC ‐ Robotics/STEM X527‐260 SYC ‐ KHS Make Bakersfield X531 Friendship House Community Center X

531‐068 FHCC ‐ Robotics/STEM X531‐070 FHCC ‐ Aggression Replacement Training X531‐260 FHCC ‐ KHS Museum on the Move X

2‐1‐1160 HUD Coordinated Entry System X164 Cal Fresh X186 2‐1‐1 Hospital Preparedness Program X272 United Way ‐ CESH X284 First 5 Kern Help Me Grow X288 First 5 Kern 2‐1‐1 X366 ReadyKern X389 County of Kern 2‐1‐1 X428 2‐1‐1 United Way X

428‐240 United Way ‐ Coordinate Entry System X536‐231 2‐1‐1: Kings County X536‐232 2‐1‐1: Tulare County X536‐233 2‐1‐1: Merced County X536‐234 2‐1‐1: Stanislaus County X536‐260 2‐1‐1: KHS Homeless Collaborative X

B2239

Advance Repayment No. of Days Interest Interest Date Amount Amount Borrowed Expense Rate

02/28/19 n/a03/29/19 235,000$ 235,000$ 304/30/19 n/a05/31/19 n/a06/30/19 n/a07/31/19 1,200,000$ 1,200,000$ 208/31/19 n/a09/30/19 n/a10/31/19 n/a

Note 1: Line of Credit agreement was entered into with Wells Fargo Bank as of January 11, 2019 for$2 million and will terminate on January 15, 2020.

Note 2: Interest expense is calculated at 3.75% above daily one month LIBOR. Note 3: Line of credit was not required for the month of October 2019.

LINE OF CREDIT COMMITMENT FEE (Based on the daily unused amount of the line of credit calculated quarterly)

No. of Days Commitment Interestin Period Fee Rate90 days 1,243.75$ 0.25%90 days 1,258.99$ 0.25%90 days 1,261.11$ 0.25%

Note 3: The interest expense and commitment fee are automatically deducted from CAPK's operating bank account at Wells Fargo Bank.

C1

COMMUNITY ACTION PARTNERSHIP OF KERNLINE OF CREDIT ADVANCES AND REPAYMENTS

FISCAL YEAR 2019/20

Period12/31/18 ‐ 3/30/193/31/19 ‐ 6/29/196/30/19 ‐ 9/30/19

240


OPERATING CASH SUMMARY AS OF OCTOBER 31, 2019

PROGRAM (FUND) CASH BALANCE

CHILD AND ADULT CARE FOOD PROGRAM (302,937.67) HEAD START/EARLY HEAD START (13,580.74)

SUBTOTAL (316,518.41)

CHILD DEVELOPMENT RESERVE No. 1 (0.30)CHILD DEVELOPMENT RESERVE No. 2 0.00GENERAL CHILD CARE 291,966.49MIGRANT A/P 1,933,887.70MIGRANT CHILD CARE 69,594.01MIGRANT SPECIALIZED SERVICES (328.99)STATE PRESCHOOL 1,484,343.08

SUBTOTAL 3,779,461.99

COMMODITY SUPPLEMENTAL FOOD PROGRAM (116,481.92)EF&S 39,799.00EFAP 175,666.41FOOD BANK 188,012.71FOOD BANK CAPACITY PROGRAM 18,115.48FOOD BANK - STATE (138,965.91)SOCAL GAS 2,305.66WONDERFUL FOUNDATION 14,537.67

SUBTOTAL 182,989.10

ENERGY (133,887.36)DOE WAP (25,309.97)LIHEAP (221,010.57)LIWP SOLAR PV (100.32)LIWP SINGLE FAMILY (200.72)PG&E (11,099.75)WATER TANK 0.00 TRANSFER NEGATIVE BALANCE 391,608.69

SUBTOTAL 0.00

CALIFORNIA ENDOWMENTCENTRAL VALLEY SMALL BUSINESS DEVELOPMENT 2,000.00

SUBTOTAL 2,000.00

211 (56,255.34)211 HOSPITAL PREPAREDNESS (381.32)BANK OF THE WEST 23,400.30CAL FRESH (15,761.41) CALEITC (9,079.38) COST POOLS 59,656.72COUNTY OF KERN - 2-1-1 0.00CSBG 69,036.70 CSBG DISCRETIONARY (14,332.25)DIFFERENTIAL RESPONSE (32,907.98)DIGNITY HEALTH 4,677.72DISCRETIONARY FUND 202,714.44ECONOMIC EMPOWERMENT (18,909.96) FIRST 5 KERN 211 (18,498.72)FIRST 5 KERN EAST KERN FAMILY RESOURCE CENTER (10,638.98)FIRST 5 HELP ME GROW 7,964.18FRIENDSHIP HOUSE (26,902.02)FUNDRAISING 333,612.70GANG PREVENTION (37.75)GENERAL FUND 56,171.97HOME VISIT INITIATIVE (CO OF KERN) (135,556.12)HUD-COORDINATED ENTRY SYSTEM (38,110.32)INDIRECT FUND 1,869,648.03IRS - VITA (10,576.04)INFORMATION & EDUCATION (14,282.42)NEOPB CAL FRESH HEALTHY LIVING (17,233.33)POSITIVE YOUTH DEV SVC (4,955.77)REALIGNMENT FOR SUCCESS (2,640.92)SHAFTER YOUTH CENTER (32,378.43)STARBUCKS FOUNDATION 0.00TRADE MITIGATION 0.00UNITED WAY 211 (17,322.68)WELLS FARGO FOUNDATION 11,285.00WIC (1,114,629.19)

LESS: ENERGY NEGATIVE BALANCE (391,608.69)ADD: LINE OF CREDIT 0.00

SUBTOTAL 655,168.74

TOTAL OPERATING CASH 4,303,101.42

D1241

D3

243

D4

244

D5

245

D6

246

AmountCardholder Position Charged

CAPK Accounts Payable -$

Gloria Barbero Administrator - EHS San Joaquin 1,517.50

Yolanda Gonzales Director of Head Start/State Child Development Programs 9,913.18

Donna Holland Fiscal Administrator 9,769.73

Pritika Ram Director of Administration 2,172.27

Carmen Segovia Director of Health & Nutrition Services 6,699.62

Jeremy Tobias Chief Executive Officer 784.11

Emilio Wagner Director of Operations 2,732.80

Tracy Webster Chief Financial Officer 25.00

Total 33,614.21$


WELLS FARGO VISA SUMMARY

STATEMENTS DATED October 1, 2019 - October 31, 2019

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247

Home | About Wells Fargo | Security Guarantee | Privacy, Security & Legal© Copyright 2000 - 2019 Wells Fargo. All rights reserved.

11/01/2019 02:29 PM PTRequested By: ALBITRE, ROSEMARY

Statement Expenses

Cardholder Summary

Charges

There are no results.

---End of Report---

Cardholder Name: AP, CAPKCard Number: xxxx-xxxx-xxxx-7017Status: OpenCharges: 0.00 USDOut-of-pocket: 0.00 USDTotal Amount: 0.00 USD

Start Date: 10/01/2019End Date: 10/31/2019Reminder Period:11/01/2019 through 11/03/2019Grace Period:11/04/2019 through 11/06/2019Approval Period:11/07/2019 through 11/10/2019Download Period:11/11/2019 through 11/28/2019

Page 1 of 1Commercial Card Expense Reporting

11/1/2019https://wellsonecard.ceo.wellsfargo.com/ccer/ksoPrintTransactionsPopup.spring

E2

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Statement Expenses

Cardholder Summary

Charges

1. TransactionDate

Posting Date Merchant

General Ledger Code Unit

Receipt Submitted ‡

Amount / Original Currency

10/15/2019 10/16/2019 Sheraton Hotel Waikiki Honolulu,HI

CAPK Pcard(CAPL Pcard)

No 1,517.50 USD / 1,517.50

Total Charges: 1,517.50 USD

‡ - The Receipt Submitted column indicates that a receipt was submitted via fax, email, at the statement level, or using a system other than the Commercial Card Expense Reporting service.

---End of Report---

Cardholder Name: BARBERO, GLORIACard Number: xxxx-xxxx-xxxx-7058Status: OpenCharges: 1,517.50 USDOut-of-pocket: 0.00 USDTotal Amount: 1,517.50 USD




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Statement Expenses

Cardholder Summary

Charges

1.Transaction Date





09/30/2019 10/01/2019 Smore.com - Educator Www.smore.com,NY


No 79.00 USD / 79.00

2.Transaction Date





10/04/2019 10/07/2019 Barnes & Noble #2851 Bakersfield,CA


No 61.70 USD / 61.70

3.Transaction Date





10/07/2019 10/08/2019 Allianz Travel Ins Allianzins.us,VA


No 49.40 USD / 49.40

4.Transaction Date





10/09/2019 10/10/2019 The Toll Roads Of Oc 949-727-4800,CA


No 11.62 USD / 11.62

5.Transaction Date







No 1,821.00 USD / 1,821.00

6.Transaction Date







No 1,821.00 USD / 1,821.00

7.Transaction Date





Cardholder Name: GONZALES, YOLANDACard Number: xxxx-xxxx-xxxx-7009Status: OpenCharges: 9,913.18 USDOut-of-pocket: 0.00 USDTotal Amount: 9,913.18 USD




E4

250




No 1,821.00 USD / 1,821.00

8.Transaction Date







No 1,517.50 USD / 1,517.50

9.Transaction Date





10/18/2019 10/21/2019 Hyatt Regency Sacramento 8885884384,CA


No 787.38 USD / 787.38

10.Transaction Date







No 79.00 USD / 79.00

11.Transaction Date







No 79.00 USD / 79.00

12.Transaction Date





10/22/2019 10/24/2019 The Mark 661-3227665,CA


No 1,639.56 USD / 1,639.56

13.Transaction Date





10/26/2019 10/28/2019 Springhill Suites Ridg Ridgecrest,CA


No 146.02 USD / 146.02



---End of Report---



E5

251


Statement Expenses

Cardholder Summary

Charges

1.Transaction Date





10/02/2019 10/04/2019 Food Safety Training 818-889-8799,CA


No 109.45 USD / 109.45

2.Transaction Date







No 1,821.00 USD / 1,821.00

3.Transaction Date







No 1,517.50 USD / 1,517.50

4.Transaction Date







No 1,517.50 USD / 1,517.50

5.Transaction Date







No 787.38 USD / 787.38

6.Transaction Date





10/18/2019 10/21/2019 Hyatt Regency Sacramento

No 827.38 USD / 827.38

Cardholder Name: HOLLAND, DONNACard Number: xxxx-xxxx-xxxx-7033Status: OpenCharges: 9,769.73 USDOut-of-pocket: 0.00 USDTotal Amount: 9,769.73 USD




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252


8885884384,CA CAPK Pcard(CAPL Pcard)

7.Transaction Date







No 787.38 USD / 787.38

8.Transaction Date







No 787.38 USD / 787.38

9.Transaction Date







No 827.38 USD / 827.38

10.Transaction Date







No 787.38 USD / 787.38

11.Transaction Date







No 40.00 USD / 40.00

12.Transaction Date





10/24/2019 10/25/2019 Hyatt Regency Sacramento Sacramento,CA


No (40.00) USD / (40.00)



---End of Report---



E7

253


Statement Expenses

Cardholder Summary

Charges

1.Transaction Date





09/30/2019 10/01/2019 Beatty Group 800-285-6215,OR


No 200.00 USD / 200.00

Description Registration Fee - I. Fonseca for AIRS Conf.

2.Transaction Date





09/30/2019 10/02/2019 United 0162475141094 800-932-2732,TX


No 261.60 USD / 261.60

Description Irene Fonseca - AIRS Conf. in Portland

3.Transaction Date





10/03/2019 10/04/2019 Food-ex Bakersfield,CA


No 349.81 USD / 349.81

Description Lunch for Grants Day - Comm Dev.

4.Transaction Date





10/05/2019 10/07/2019 Corner Bakery Cafe 1616 818-657-6066,CA


No 131.95 USD / 131.95

Description Lunch for Employee Health Ins. Ad-Hoc Committee

5.Transaction Date





10/08/2019 10/10/2019 Mandalay - Adv Dep 8552755733,NV


No 400.00 USD / 400.00

Cardholder Name: RAM, PRITIKACard Number: xxxx-xxxx-xxxx-7074Status: OpenCharges: 2,172.27 USDOut-of-pocket: 0.00 USDTotal Amount: 2,172.27 USD




E8

254


6. TransactionDate

Posting Date

Merchant General Ledger Code

Unit Receipt Submitted ‡


10/12/2019 10/14/2019 Mandalay - Adv Dep 8552755733,NV


No (460.00) USD / (460.00)

7.Transaction Date





10/14/2019 10/16/2019 Hilton Hotels 303-8971300,CO


No 677.13 USD / 677.13

Description Advance hotel payment for Rebecca Moreno - Built for Zero Conference

8.Transaction Date





10/22/2019 10/24/2019 Embassy Suites Dwntwn 503-2799000,OR


No 412.78 USD / 412.78

9.Transaction Date





10/24/2019 10/25/2019 Nna Services Llc 800-876-6827,CA


No 199.00 USD / 199.00



---End of Report---



E9

255


Statement Expenses

Cardholder Summary

Charges

1.Transaction Date




Amount / Original

Currency

09/30/2019 10/01/2019 Amzn Mktp Us G22kh2uv3 Amzn.com/bill,WA


No 164.52 USD / 164.52

2.Transaction Date




Amount / Original

Currency

09/30/2019 10/01/2019 Helm Publishing Inc 940-4973558,TX


No 1,176.00 USD / 1,176.00

3.Transaction Date




Amount / Original

Currency

09/30/2019 10/01/2019 Fredpryor Careertrack 800-5563012,KS


No 1,990.00 USD / 1,990.00

4.Transaction Date




Amount / Original

Currency

09/30/2019 10/02/2019 Jim Charlon Ford Inc Ridgecrest,CA


No 273.63 USD / 273.63

5.Transaction Date




Amount / Original

Currency

10/01/2019 10/02/2019 Amzn Mktp Us Oo7ts7vz3 Amzn.com/bill,WA


No 59.98 USD / 59.98

6.Transaction Date




Amount / Original

Currency

10/02/2019 10/03/2019 CAPK Pcard

No 185.83 USD / 185.83

Cardholder Name: SEGOVIA, CARMENCard Number: xxxx-xxxx-xxxx-7025Status: OpenCharges: 6,699.62 USDOut-of-pocket: 0.00 USDTotal Amount: 6,699.62 USD




E10

256

Hotelscom8082695508423 Hotels.com,NV

(CAPL Pcard)

7.Transaction Date




Amount / Original

Currency

10/03/2019 10/04/2019 Hotelscom8078815967328 Hotels.com,NV


No 191.04 USD / 191.04

8.Transaction Date




Amount / Original

Currency

10/01/2019 10/08/2019 Helm Publishing Inc Lake Dallas,TX


No (176.40) USD / (176.40)

9.Transaction Date




Amount / Original

Currency

10/09/2019 10/10/2019 Ucsd Extn 858-534-3116 858-534-3116,CA


No 695.00 USD / 695.00

10.Transaction Date




Amount / Original

Currency

10/10/2019 10/14/2019 Double Tree Sacramento,CA


No 220.02 USD / 220.02

11.Transaction Date




Amount / Original

Currency

10/10/2019 10/14/2019 Double Tree Sacramento,CA


No 220.02 USD / 220.02

12.Transaction Date




Amount / Original

Currency



No 437.62 USD / 437.62

13.Transaction Date




Amount / Original

Currency



No 397.62 USD / 397.62

14.Transaction Date




Amount / Original

Currency

10/21/2019 10/23/2019 Victorville Chevrolet 760-955-8200,CA


No 561.61 USD / 561.61

15.Transaction Date




Amount / Original

Currency

10/21/2019 10/24/2019 Office Depot #952 Bakersfield,CA


No 114.04 USD / 114.04



E11

257


16.Transaction Date




Amount / Original

Currency

10/23/2019 10/25/2019 Office Depot #952 Bakersfield,CA


No 89.09 USD / 89.09

17.Transaction Date




Amount / Original

Currency

10/25/2019 10/28/2019 Target 00027151 Bakersfield,CA


No 100.00 USD / 100.00



---End of Report---



E12

258


Statement Expenses

Cardholder Summary

Charges

1.Transaction Date





10/03/2019 10/04/2019 Paypal Californiac 402-935-7733,CA


No 50.00 USD / 50.00

2.Transaction Date





10/16/2019 10/17/2019 Sheraton Gateway Los Ang Los Angeles,CA


No 207.09 USD / 207.09

3.Transaction Date





10/15/2019 10/17/2019 Abm Skyview Center 4808 Los Angeles,CA


No 17.55 USD / 17.55

4.Transaction Date





10/22/2019 10/23/2019 Sq Bakersfield Dow 877-417-4551,CA


No 220.00 USD / 220.00

5.Transaction Date





10/26/2019 10/28/2019 San Fernando Valley Bu 323-549-5225,CA


No 49.95 USD / 49.95

6.Transaction Date





10/30/2019 10/31/2019 Food-ex Bakersfield,CA


No 239.52 USD / 239.52

Cardholder Name: TOBIAS, JEREMYCard Number: xxxx-xxxx-xxxx-7066Status: OpenCharges: 784.11 USDOut-of-pocket: 0.00 USDTotal Amount: 784.11 USD




E13

259


Total Charges: 784.11 USD


---End of Report---



E14

260


Statement Expenses

Cardholder Summary

Charges

1.Transaction Date





10/07/2019 10/09/2019 United 0162476198055 800-932-2732,TX


Yes 749.80 USD / 749.80

2.Transaction Date





10/07/2019 10/09/2019 United 0162476198057 800-932-2732,TX


Yes 749.80 USD / 749.80

3.Transaction Date





10/09/2019 10/10/2019 Ring Multicam Yearly Httpsring.com,CA


Yes 100.00 USD / 100.00

4.Transaction Date





10/10/2019 10/14/2019 Holiday Inn Express Sacr Sacramento,CA


Yes 220.39 USD / 220.39

5.Transaction Date





10/16/2019 10/18/2019 United 0161541791506 800-932-2732,TX


Yes 200.00 USD / 200.00

6.Transaction Date





10/20/2019 10/21/2019 Yes 445.40 USD / 445.40

Cardholder Name: WAGNER, EMILIOCard Number: xxxx-xxxx-xxxx-7041Status: Cardholder ReviewedCharges: 2,732.80 USDOut-of-pocket: 0.00 USDTotal Amount: 2,732.80 USD




E15

261


Mindbody, Inc 805-4762700,CA


7.Transaction Date





10/20/2019 10/21/2019 Onestepgpscom 181-865-9203,CA


Yes 209.25 USD / 209.25

8.Transaction Date





10/28/2019 10/29/2019 Chevron 0098109 Bakersfield,CA


Yes 58.16 USD / 58.16



---End of Report---



E16

262



Statement Expenses

Cardholder Summary

Charges

1. TransactionDate





10/09/2019 10/10/2019 Paypal Kerncountyc 402-935-7733,CA


No 25.00 USD / 25.00

Total Charges: 25.00 USD


---End of Report---

Cardholder Name: WEBSTER, TRACYCard Number: xxxx-xxxx-xxxx-6993Status: OpenCharges: 25.00 USDOut-of-pocket: 0.00 USDTotal Amount: 25.00 USD




E17

263

2019/20 3/1/19 - 10/31/19 % AvailableBudget Actual Expended Budget

USDA Revenue (Note A) 1,472,134 877,861 59.6% 594,273 Head Start Subsidy 709,204 566,313 79.9% 142,891

Total Revenue 2,181,338 1,444,174 66.2% 737,164 Expenditures (Note B)

Salaries 650,054 416,202 64.0% 233,852 Benefits 214,518 143,642 67.0% 70,876 Vehicle Gasoline, Repair/Maintenance 70,000 33,116 47.3% 36,884 Space Costs 101,200 93,812 92.7% 7,388 Supplies - Office & Food Service 114,900 86,057 74.9% 28,843 Equipment Repair/Maintenance & Lease 6,000 12,202 203.4% (6,202) Communication 13,000 7,554 58.1% 5,446 Risk Insurance 12,700 11,428 90.0% 1,272 Printing 1,700 415 24.4% 1,285 Hiring & Employee Costs 1,800 25 1.4% 1,775 First Aid 2,600 1,016 39.1% 1,584 Other Miscellaneous Costs - 28 - Not budgetedRaw Food/Vended Meals 1,047,490 447,095 42.7% 600,395

Sub Total 2,235,962 1,252,592 56.0% 983,370

Adult Meals Prepared 188,000 108,520 57.7% 79,480

Indirect 133,376 83,062 62.3% 50,314

Total Expenditures 2,557,338 1,444,174 56.5% 1,113,164

Prior Period October 2019 CumulativeTotal Meals Prepared and Vended (Note C) 449,432 86,837 536,269 Total Meals Claimed 325,016 68,467 393,483

Difference 124,416 18,370 142,786

Percentage Claimed to Prepared/Vended 78.8% 73.4%

Note A: Source of USDA revenue is monthly report submitted to California Department of Education by Head Start/State Child Development Program Division. Revenue is reimbursement for meals claimed.Note B: Expenditures are for meals prepared, including vended meals.Note C: Total number of meals delivered to the centers and homebase excluding adult prepared and adult meals vended. The total represents the number of meals available to be served to center and homebase children.

COMMUNITY ACTION PARTNERSHIP OF KERNCENTRAL KITCHEN - BUDGET TO ACTUAL

FOR THE PERIOD MARCH 1, 2019 TO FEBRUARY 29, 2020 (7 OF 12 MONTHS OR 66.66%)

Line Item

F1

264

% Earne

dCo

ntract CMAP

‐700

0July 201

9Au

g 20

19Sept 201

9Oct 201

9Nov

201

9De

c 20

19Jan 20

20Feb 20

20Mar 202

0Ap

r 20

20May 202

0June

202

0To

tal

%to M

RA

Provider Paymen

ts46

3,47

4$

624,23

6$

547,76

8$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

1,63

5,47

8$

Add: Fam

ily Fees

7,02

0

9,94

8

10,000

‐

‐

‐

‐

‐

‐

‐

‐

‐

26,968

$

Net Provide

r Paymen

ts47

0,49

5$

634,18

4$

557,76

8$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

1,66

2,44

7$

83.38%

Maxim

um Reimbu

rseable Am

ount (M

RA)

for P

rovide

r Paymen

ts7,907,363

21.02%

Administratio

n & Sup

port Services R

even

ueProvider Paymen

ts47

0,49

5$

634,18

4$

557,76

8$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

1,66

2,44

7$

Reim

bursem

ent R

ate

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

x 21.21

21%

Revenu

e Earned

99,802

$

134,52

4$

118,31

4$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

352,64

0$

Program Adm

inistratio

n/Supp

ort S

ervices C

osts

44,434

95,913

59,514

‐

‐

‐

‐

‐

‐

‐

‐

‐

199,86

1

10.02%

Indirect (1

0% x M

TDC) Costs

50,744

72,175

61,911

‐

‐

‐

‐

‐

‐

‐

‐

‐

184,83

0

6.60

%Transfer Indirect to

CSBG

‐

‐

(53,27

6)

‐

‐

‐

‐

‐

‐

‐

‐

‐

(53,27

6)

Total O

peratin

g Co

sts

95,178

$

168,08

8$

68,149

$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐

331,41

5

16.62%

Re

venu

e Earned

Over/(Und

er) C

osts

4,62

4$

(33,56

4)$

50,165

$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐

21,225

TOTA

L CO

STS ‐ N

ET OF FA

MILY FEES

565,67

3$

802,27

2$

625,91

7$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

1,99

3,86

1

100.00

%

Note 1: Adm

inistratio

n and Supp

ort S

ervices reven

ue is earne

d based on

the am

ount of p

rovide

r paymen

ts incurred

. Exam

ple:

Provider paymen

t s1,66

2,44

7 Re

imbu

rsem

ent R

ate (17.5%

/ 82

.5%)

x 21

.212

1% Re

venu

e Earned

352,64

0

Note 2: The

maxim

um re

imbu

rseable am

ount per th

e 20

17/18 State contract is as follows:

Provider Paymen

t s7,90

7,36

382

.50%

Ad

ministratio

n 1,43

7,70

215

.00%

Supp

ort S

ervices

239,61

72.50

% Maxim

um Reimbu

rsable Amou

nt (M

RA)

9,58

4,68

210

0.00

%

Note 3: The

MRA

for 2

019/20

is $1,12

6,87

7 greater than 20

18/19

COMMUNITY ACTION PARTN

ERSH

IP OF KER

N

STATE

DEP

ARTM

ENT OF ED

UCATION CONTR

ACT ‐ MIGRANT ALTER

NATIVE PAYMEN

T

FOR THE PER

IOD 7/1/19 ‐ 6/30/20 (3 OF 12 M

ONTH

S = 25.0%)

G1

265

% Earne

dJul‐1

9Au

g‐19

Sep‐19

Oct‐19

Nov

‐19

Dec‐19

Jan‐20

Feb‐20

Mar‐20

Apr‐20

May‐20

Jun‐20

TOTA

Lto M

RA

GEN

ERAL

CHILD

CAR

E (CCT

R‐90

50)

Adjusted

Days o

f Enrollm

ent ‐ Certified

5,07

1

4,59

7

4,40

8

5,62

1

‐

‐

‐

‐

‐

‐

‐

‐

19,698

Reim

bursem

ent R

ate pe

r Child per Da y

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

Revenu

e Earned

251,24

0$

227,73

6$

218,37

9$

278,46

3$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

975,81

7$

27.60%

Maxim

um Reimbu

rseable Am

ount (M

RA)

$3,535,022

CALIFO

RNIA STA

TE PRE

SCHO

OL (CSPP‐91

21)

Adjusted

Days o

f Enrollm

ent ‐ Certified

1,90

5

1,99

5

3,21

9

7,21

7

‐

‐

‐

‐

‐

‐

‐

‐

14,335

Reim

bursem

ent R

ate pe

r Child per Da y

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

X $49

.85

Revenu

e Earned

94,952

$

99,451

$

160,45

7$

359,75

7$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

714,61

7$

16.36%

Maxim

um Reimbu

rseable Am

ount (M

RA)

$4,367,697

MIGRA

NT CH

ILD CA

RE (C

MIG‐900

4)Ad

justed

Days o

f Enrollm

ent ‐ Certified

298

257

228

143

‐

‐

‐

‐

‐

‐

‐

‐

926

Reim

bursem

ent R

ate pe

r Child per Da y

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

X $49

.54

Revenu

e Earned

14,766

$

12,732

$

11,317

$

7,07

3$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

‐$

45,889

$

18.04%

Maxim

um Reimbu

rseable Am

ount (M

RA)

$254,377

Note 1: Sou

rce of adjusted days of e

nrollm

ent for certified children is the mon

thly atten

dance repo

rt prepared by

the Fiscal

De

pt. of the

Head Start/State Ch

ild Develop

men

t Division

.

Note 2: Sou

rce of re

imbu

rsem

ent rate pe

r child per day and

maxim

um re

imbu

rseable am

ount is per th

e 20

19/20 State contracts.

COMMUNITY ACTION PARTN

ERSH

IP OF KER

N

STATE

DEP

ARTM

ENT OF ED

UCATION 2019/20 CONTR

ACTS ‐ EARNED

REV

ENUE

FOR THE PER

IOD 7/1/19 ‐ 6/30/20 (4 OF 12 M

ONTH

S = 33.3%)

G2

266

H1

Other: Total Division Staffing: 18 positions, 1 vacancy (Administrative Assistant to CFO)

CFO Controller Accounting Manager Finance Manager Payroll Manager Payroll Specialists (2) Accountant (4) Accounting Specialist Accounting Technician (5) Administrative Assistant to CFO

Division/CFO: Tracy Webster, CFO Month/Year: OCTOBER 2019 Program/Work Unit: Not Applicable Controller: Lorraine Casillas Services: Overall financial and accounting functions of the organization

Activities OCTOBER 2019 Year to Date (3/1/19 ‐10/31/19)

Description Number Amount Number Amount

Bank Deposits 10 4,160,867 71 21,462,197 Wire Deposits 5 213,396 29 1,117,383 Head Start/IRS Drawdowns 6 2,353,148 41 20,663,797 Vendor Checks Issued 1126 2,636,986 7,625 19,849,438

Payroll Disbursed 2,516,135 19,849,438 Grant Reports Prepared in October 2019 24 123

Cal Fresh Outreach CCTR CMAP CMIG CMSS CSPP CSBG Discretionary Commodity Supplemental Food Program Differential Response DOE Economic Empowerment First 5 Kern – Help Me Grow First 5 East Kern Family Resource Center Head Start/ Early Head Start Kern SF‐425 Head Start Partnership SF‐425 Hospital Preparedness Program ‐ 211 HUD – Coordinated Entry System Home Visit Initiative LIHEAP 2019 Positive Youth Development Services TEFAP Emergency Food Assist VITA WIC

267

Community Action of Partnership of KernAgency Total

ASSETS REVENUE

Cash in Bank 1,733,256 Grant Revenue 38,204,399 Cash - Vacation Reserve 476,062 Donations 20,603,817 Petty Cash 500 Other Revenue 824,446 Accounts Receivable 4,705,840 In-Kind 136,040 Travel Advance 2,095 Prepaid Expense 272,240 Total Revenue 59,768,702 Inventory 1,355,245 Net Fixed Assets - Unrestricted 2,167,561 Net Fixed Assets - Restricted 9,157,072 EXPENDITURES

Salaries 26,678,137 Benefits 7,845,375 Travel 553,461 Space Costs 5,248,280 Supplies 2,109,732

Accounts Payable 2,026,795 Consultant/Contract Services 1,548,442 Accrued Expenses 425,087 Other Costs 2,140,679 Accrued Vacation 1,002,447 Program Costs 7,842,627 Line of Credit - Capital Expenditures 40,125 Note Payable 2,428,743 Indirect 5,059,766 Advance Payable 100,083 In-Kind 136,040 Deferred Revenue 1,324,168

Total Expenditures 59,202,662

Net Change in Assets 566,040

Net Assets, beginning 11,996,508

Net Assets, ending 12,562,548 Total Liabilities and Net Assets 19,869,871

Total Liabilites 7,307,323

Total Net Assets 12,562,548

Total Assets 19,869,871

LIABILITES AND NET ASSETS

STATEMENT OF POSITION (UNAUDITED) STATEMENT OF OPERATIONS (UNAUDITED)

AS OF FEBRUARY 28, 2019 FOR THE PERIOD MARCH 1, 2018 TO FEBRUARY 28, 2019

Date Prepared: 11/12/2019 I1Prepared by:

Tracy Webster, CFO268

Community Action of Partnership of KernAgency Total

ASSETS REVENUE

Cash in Bank 5,090,369 Grant Revenue 41,682,522 Cash - Vacation Reserve 645,505 Donations 302,533 Petty Cash 500 Other Revenue 1,136,475 Accounts Receivable (1,408,886) In-Kind 5,312,291 Travel Advance 10,260 Prepaid Expense 339,484 Total Revenue 48,433,821 Inventory 1,357,274 Net Fixed Assets - Unrestricted 1,668,794 Net Fixed Assets - Restricted 8,464,652 EXPENDITURES

Salaries 18,703,955 Benefits 5,621,148 Travel 471,261 Space Costs 4,140,634 Supplies 1,693,009

Accounts Payable 830,340 Consultant/Contract Services 1,804,066 Accrued Expenses (61,364) Other Costs 1,659,500 Accrued Vacation 632,370 Program Costs 5,547,309 Line of Credit - Capital Expenditures 154,587 Note Payable 1,954,721 Indirect 3,464,831 Advance Payable 3,185 In-Kind 5,312,291 Deferred Revenue 384,923

Total Expenditures 48,572,593

Net Change in Assets (138,772)

Net Assets, beginning 12,562,548

Net Assets, ending 12,423,776

STATEMENT OF POSITION (UNAUDITED) STATEMENT OF OPERATIONS (UNAUDITED)

AS OF OCTOBER 31, 2019 FOR THE PERIOD MARCH 1, 2019 TO OCTOBER 31, 2019

Total Assets 16,167,951

LIABILITES AND NET ASSETS

Total Liabilities and Net Assets 16,167,951

Total Liabilites 3,744,175

Total Net Assets 12,423,776

Date Prepared: 11/12/2019 J2Prepared by:

Tracy Webster, CFO269

CO

MM

UN

ITY

AC

TIO

N P

AR

TN

ER

SH

IP O

F K

ER

NB

UD

GE

T T

O A

CT

UA

LF

OR

TH

E P

ER

IOD

03-

01-1

8 T

O 1

0-31

-19

(66.

67%

)

AG

EN

CY

TO

TA

L

AN

NU

AL

BU

DG

ET

EX

PE

ND

ITU

RE

SB

UD

GE

T

AV

AIL

AB

LEP

ER

CE

NT

AG

E

EX

PE

ND

ED

E

XP

EN

DIT

UR

ES

SA

LAR

IES

30,8

16,9

89

17

,017

,247

13,7

99,7

42

55

%

BE

NE

FIT

S9,

792,

653

5,

193,

010

4,

599,

643

53

%

TR

AV

EL

604,

666

389,

683

214,

983

64%

SP

AC

E C

OS

T7,

859,

253

3,

140,

183

4,

719,

070

40

%

SU

PP

LIE

S2,

343,

556

1,

591,

637

75

1,91

9

68

%

EQ

UIP

ME

NT

99,0

00

101,

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%Earned/ Available

Budget Actual Expended Balance

Revenue 5,799,844$ 3,452,056$ 59.5% 2,347,788$

ExpendituresSalaries 3,070,550 1,786,564 58.2% 1,283,986

Benefits @ 24.11% actual 756,241 422,658 55.9% 333,583

Total Personnel Costs 3,826,791 2,209,222 57.7% 1,617,569

Operating Costs Travel 93,650 57,672 61.6% 35,978 Space Costs 186,800 142,220 76.1% 44,580 Supplies 166,500 128,756 77.3% 37,744 Consultant/Contract 659,100 381,720 57.9% 277,380 Other Operating Costs 345,050 211,709 61.4% 133,341

Total Operating Costs 1,451,100 922,077 63.5% 529,023

Total Expenditures 5,277,891$ 3,131,299$ 59.3% 2,146,592$

Excess Indirect Revenue 521,953$ 320,757$

Revised % AvailableBudget Actual Expended Balance

HR 1,034,632$ 543,481$ 52.5% 491,151$ Operations 1,361,350 854,883 62.8% 506,467Executive 612,204 382,675 62.5% 229,529Community Development 705,930 371,705 52.7% 334,225Finance 1,563,775 978,554 62.6% 585,221

5,277,891$ 3,131,299$ 59.3% 2,146,592$

Prepared Date: 11/07/2019

COMMUNITY ACTION PARTNERSHIP OF KERNINDIRECT FUND - FY 2019/2020

BUDGET TO ACTUAL - 3/1/19 TO 10/31/19 (8 OF 12 MONTHS =66.67%)

RECAP BY SUPPORT DIVISION

277


MEMORANDUM


From: Lisa Price, Program Governance Coordinator


Subject: Agenda Item VIII(a): November Policy Council Report – Action Item

The Policy Council met on October 22, 2019 at The Mark Restaurant for its member

recognition banquet and final meeting of the 2018-2019 term. Quorum was established as all

members were in attendance.

Members were recognized by Jeremy Tobias and Yolanda Gonzales for their commitment,

time and dedication in serving on the Council. Gratitude was expressed for all they do which

benefit the children and families enrolled in our program as well as our entire community. It

was expressed that Policy Council members are the foundation of the program and are the

epitome of the Promise of Community Action.

Two action items were presented to the Council by Jerry Meade, Program Design &

Management Administrator; the items were as follows:

• Head Start/Early Head Start Kern Continued Funding Application 2020-2021

• Early Head Start Child Care Partnerships and Expansion Continued Funding

Application 2020-2021

Information specific to each action item was shared, separate from one another. Upon

conclusion of each presentation a motion was made, and subsequent approval obtained for

submission of each of the respective applications to the Office of Head Start.

The first meeting of the 2019-2020 Policy Council term with new Council members will be held

on Tuesday, November 26, 2019.

278

COMMUNITY ACTION PARTNERSHIP OF KERN POLICY COUNCIL MEETING MINUTES

October 22, 2019 The Mark Restaurant 1623 19th Street, Bakersfield CA 93301

1. Call to Order – Chairperson, Amber Dunlap, called the meeting to order at 6:35 p.m.

a. Moment of Silence, Pledge of Allegiance b. Reading of The Promise of Community Action

“Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.”

2. Roll Call/Set Quorum – Secretary, Yolanda Mefford Quorum was established. Policy Council Members Present: Amber Dunlap, Daisy Valencia, Jacqueline Boykin, Yolanda Mefford, Isabelle Diaz, Nila Hogan, Andrea Martinez, Diana Reyes, Destiny Thompson Butler, Estela Corrales, Ana Lester, Lindsay Harrison and Yolanda Ochoa.

3. Approval of Agenda – Chairperson (**ACTION) a. A motion to approve the October 22, 2019 meeting agenda was made by Nila Hogan; Yolanda Mefford seconded. Motion

carried unanimously. 4. Approval of Minutes – Chairperson (**ACTION)

A motion to approve the September 24, 2019, Policy Council minutes was made by Diana Reyes; Jacqueline Boykin seconded. Motion carried unanimously.

5. Presentation of Guests/Public Forum The following guests were in attendance: Jeremy Tobias, CAPK CEO; Yolanda Gonzales, Director Head Start/State Child Development; Donna Holland, Fiscal Administrator; Esperanza Contreras, Partnership Administrator; Gloria Barbero, Program Administrator; Jerry Meade, Program Design & Management Administrator; Leslie Mitchell, Education & Support Services Administrator; Carolyn Coffey, Education Coordinator; Rosa Del Toro, Program Manager; Letisha Brooks, Program Manager; Mary Ann Mooney, Program Manager; Elizabeth Williams, Program Manager; Nicole Niño, Family Engagement Specialist & Home Base Supervisor; Lisa Price, Program Governance Coordinator; Leticia Villegas, Program Assistant/Translator; Silvia Ortega, Quality Assurance Manager; Elsa, Navarrete, Quality Assurance Specialist; Mayra Martinez, Assistant to Head Start Director; Ricardo Diaz; Malachi Alas; Ryan Harrison; Marian Panos; Gil Panos; Jaime Reyes; Ana Vigil; Preston Hogan and Angelina Martinez

a. (The public wishing to address the full Policy Council may do so at this time. Policy Council members may respond briefly to statements made or questions posed. However, the PC will take no action other than referring the item(s) to staff for study and analysis. Speakers are limited to five minutes each. If more than one person wishes to address the same topic, total group time for the topic will be 10 minutes. Please state your name before making your presentation. Thank you.)

6. Standing Committee Reports (five minutes each) a. School Readiness Committee – Yolanda Mefford shared that the School Readiness Committee met on three occasions.

Members learned about DRPD and other measures used to assess children in the program and how the data results help to create the school readiness goals. They also learned about new health requirements and how health and nutrition play an important role in school readiness. During the meeting which focused on family engagement, the importance of parents as their first child’s teacher and their children's advocate was emphasized.

b. Planning Committee – Diana Reyes reported that the Planning Committee met on October 1, 2019; quorum was established. Enrollment and attendance reports were reviewed for September. Early Head Start and Head Start of Kern reported 99.8 % and 85% enrollment respectively. San Joaquin EHS and Early Head Start Partnership reported full enrollment. The average daily attendance throughout the program was at 98% during this reporting period. The Child & Adult Care Food Program reported that more than 46,000 meals were prepared by the Central Kitchen during September. It was shared that staff participated in 2 recruitment events. Approval for the submission of the annual applications for Early Head Start and Head Start Kern as well as Early Head Start Child Care Partnership were reviewed and approved for the 2020 – 2021 budget year.

c. Finance Committee – Destiny Thompson Buttler, reported that as a member of the committee she has learned a lot. Destiny plans on returning to Policy Council with the hope of continuing to learn more and plans to have additional information to report in the future.

d. By-Laws Committee – Jacqueline Boykin shared that the Bylaws Committee met three times. At the beginning of the term members were provided a copy of the bylaws for review. When the committee met, there was found to be some areas of the current bylaws that could be revised. Those changes were made, and a final revision of the document took place before submitting to administrative staff for review and recommendations.

279

7. Presentations a. Recognition of 2018 – 2019 Policy Council Members ~ Yolanda Gonzales, Head Start/State Child Development Director

Ms. Gonzales & Jeremy Tobias, CAPK CEO expressed words of gratitude and presented certificates of appreciation to each Policy Council member with photographs taken by Community Development staff.

8. New Business – Chairperson (**ACTION) a. Head Start/Early Head Start Continued Funding Application 2020-2021 ~ Jerry Meade, Program Design & Management

Administrator Jerry Meade, shared information regarding a request to approve submission of the 2020-2021 continued funding application of the Head Start and Early Head Start Kern Grant. He also noted that this information was shared with members of the Policy Council Planning Committee as an action item at the October meeting and was subsequently approved. Jerry stated the Head Start/Early Head Start Kern continued funding application will describe the program design, goals and approach to delivery for the funding period March 1, 2020 – February 28, 2021. Upon conclusion of this presentation Ana Lester made a motion to approve submission of the application for continued funding of the Head Start and Early Head Start Kern Grant for the 2020-2021 budget period; Diana Reyes seconded. Motion carried unanimously.

b. Early Head Start Child Care Partnerships and Expansion Continued Funding Application 2020-2021 ~ Jerry Meade Program Design & Management Administrator Information was shared by Jerry Meade, regarding a request for approval to submit the application for the 2020-2021 continued funding of the Early Head Start Child Care Partnerships Kern Grant. A budgetary overview was shared, and it was also noted that there will be no changes requested to the program delivery options for this grant. The Early Head Start Child Care Partnership application to be submitted will describe the program design, goals and approach to delivery for the funding period March 1, 2020 – February 28, 2021. Upon conclusion of this presentation, Diana Reyes made a motion to approve the submission of the continued funding application for the Early Head Start Child Care Partnership grant for the 2020-2021 budget period; Destiny Thompson Butler seconded. Motion carried unanimously.

9. Communications a. Kern Head Start and Early Head Start Budget vs. Actual Expenditures, July 1, 2019, through September 30, 2019

b. San Joaquin Early Head Start Budget vs. Actual Expenditures, February 1, 2019, through September 30, 2019 c. Early Head Start Child Care Partnerships and Expansion Budget vs. Actual Expenditures, March 1, 2018, through

September 30, 2019 d. Parent Local Travel & Child Care through September 30, 2019 e. Parent Activity Funds through September 30, 2019 f. Funding Guidance for Head Start and Early Head Start Kern for 2020 – 2021 g. Funding Guidance for Early Head Start Child Care Partnerships and Expansion for 2020 – 2021 h. Kern Head Start and Early Head Start Non-Federal Share and In-Kind Report, March 1, 2019, through September 30,

2019 i. San Joaquin Early Head Start Non-Federal and In-Kind Report, February 1, 2019, through September 30, 2019 j. Policy Council Planning Committee Minutes ~ September 10, 2019 (English/Spanish) k. Policy Council Budget & Finance Minutes ~ September 17, 2019 (English) l. Policy Council Planning Committee Minutes ~ October 1, 2019 (English/Spanish) m. Kern County Superintendent of Schools Parent Café – Larry Reider Education Center (English/Spanish) n. Children’s Mobile Immunization Clinic ~ November 2019 (English/Spanish) o. 2019 Annual Safe Trunk or Treat – October 25, 2019, Kern County Sheriff’s Office (East Bakersfield Substation) p. Fall Festival – October 26, 2019, New Covenant Church, Bakersfield q. CAPK Head Start Selection Criteria Committee Save the Date – November 15, 2019 r. CAPK Head Start School Readiness Meeting Dates

The Chairperson called for a motion to receive and file Communication items (a)-(r). Motion was made by Yolanda Ochoa to receive and file.

10. School Readiness Report – Leslie Mitchell, Education & Support Services Administrator Ms. Mitchell thanked and praised all the members of the council for their commitment and service. She shared that school readiness is reaching the end of its first cycle, which concludes on November 4, 2019. She added that the Family Engagement Team is training Family Service Workers on a program entitled, Your Money Your Goals so that they may assist the families at their centers. She also shared that the health team has been performing hearing and vision tests for the children. So far, the team has performed 400 screenings within the last 45 days. On the Head Start side, they are working on investigations; children are being introduced to simple machines, something which is very exciting for them. This is a part of STEAM, Science, Technology, Engineering, and Mathematics. Ms. Mitchell also reported that the Disabilities, Mentor Coaches and the Wellness teams are conducting a social-emotional checklist in classrooms. They are making sure that the Pyramid curriculum is in place. Some of the areas being monitored are whether everybody that walks into the classroom is acknowledged, if there are classroom rules in place, etc. In summary, staff are making sure that the climate in the classroom is well set, to ensure children have a good day at school.

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11. Program Governance Report/Training – Lisa Price, Governance Coordinator Ms. Price expressed her profound appreciation for members’ time and commitment. She went on to thank staff sponsors for supporting and sharing their knowledge with the participants and members of their respective subcommittees. Ms. Price gave special recognition to select members: Yolanda Ochoa was recognized for five years of service, Nila Hogan and Andrea Martinez received recognition for their perfect attendance during the 2018-2019 Policy Council term. They attended all Policy Council meetings as well as all their individual subcommittees.

12. Community Representative Report – Ana Lester/Lindsay Harrison Ana Lester expressed her appreciation for the opportunity given to serve on the Policy Council. Ana stated she will still be available and accessible as she shared her heartfelt commitment to CAPK. Lindsay Harrison stated ever since she was in high school, she has had a desire to serve the community; through CAPK she has been able to do that. She gave a special thank you to Jerry and Yolanda for giving her an opportunity to fulfill her purpose. Lindsay expressed her deep gratitude to Ms. Lester, for taking Lindsay under her wing and sharing her knowledge with her.

13. Early Head Start San Joaquin Report – Nicole Niño, Family Engagement Specialist & Home Base Supervisor Policy Council member Estela Corrales reported that the father engagement activity was a success. Many fathers and families attended the center and home base socializations. Families were very excited about the event and are already looking forward to their next event in January. The program reached full enrollment in September and are expecting the same for October. In closing, Estela talked about her Policy Council experience; how much she has learned and how grateful she was for the opportunity.

14. Early Head Start Partnership Report – Esperanza Contreras, Partnership Administrator Ms. Contreras and family advocates participated in the Taft College Child Development Center Parent Meeting. Information about the CAPK/Taft College Partnership was shared as well as the EHS application requirements. The Region IX Head Start T&TA representative, Stacy McFarren, visited Taft College to see the new partnership contract site. Garden Pathways has added 3 infant slots to their existing contract. HVP had 71 families enrolled in September and has a current enrollment of 90 children. Recruitment for an additional 7 Home Visitors is now open and employment applications are being accepted. The program is scheduled to meet full enrollment at the beginning of 2020.

15. Board of Directors Representatives Report – Yolanda Ochoa, Board of Directors Representative Yolanda shared that the information presented today by Jerry Meade, was the same information presented at the Board meeting. Ms. Ochoa added that she’s impressed with the amount of money that was awarded and the impact that will have on the families within the community. She closed by expressing her appreciation to the agency for allowing her to participate one more year.

16. Director’s Report (HS/State Child Development) – Yolanda Gonzales, Director Head Start/State Child Development Ms. Gonzales expressed her profound appreciation to the Council members, she pointed out that by participating in the Policy Council, members have built relationships and have learned and provided support to each other. Ms. Gonzales stated that she felt that all staff who have interacted with Policy Council members are better because of it. The passion and commitment members have is apparent. Ms. Gonzales ended by thanking members for being passionate not only about their children and families but about the program as well.

17. Policy Council Chairperson/Announcements – Amber Dunlap, Chairperson Ms. Dunlap expressed her appreciation for the opportunity to be part of the Policy Council for the past two years. She shared that she had a parent conference for her son, and he was praised for his word recognition. Amber added that everything that her son has accomplished so far has been due to his participation in Head Start and she's very grateful for it.

18. Adjournment –Chairperson The meeting was adjourned at 7:15 p.m. by the chairperson. The next Policy Council Meeting will be held on November 26, 2019 at the CAPK Administrative Office. There will be a light dinner at 5:00 p.m. with the meeting to begin promptly at 5:30 p.m.

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BOARD OF DIRECTORS 2020 BOARD & STANDING COMMITTEE MEETING CALENDAR

MONTH PRE

COMMITTEE B & F

COMMITTEE PERSONNEL COMMITTEE

AUDIT & PENSION

COMMITTEE

EXECUTIVE COMMITTEE

BOARD MEETINGS

January 1/15 1/22 1/16 1/29

February 2/12 2/19 2/26

March 3/11 3/18 3/25

April 4/15 4/22 4/16 4/29

May 5/13 5/20 5/27

June 6/10 6/17 6/24

July 7/22

August 8/5 8/12 8/6 8/19

September 9/16 9/23 9/30

October 10/14 10/21 10/28

November 11/4 11/11 11/5 11/18

December 12/16

❖ Board of Director Meetings and Committee Meetings are generally held at the Community Action Partnership or Kern Administrative Building, located at 5005 Business Park North, Bakersfield, CA. Notice of change in meeting location will be given in advance.

❖ Executive and Personnel / Affirmative Action Committees generally meet on an as needed basis – Dates and times to be determined.

❖ Community Action Partnership of Kern follows the meeting guidelines of the Ralph M. Brown Act. All meetings are open to the public.

Notes:

❖ August meetings are held one week earlier due to the National Community Action Partnership Annual Convention.

❖ November meetings are held one week early due to the Thanksgiving Holiday.

❖ No Standing Committee or Board meetings are scheduled in July & December. All items will be heard at the Executive Committee meetings.

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MEMORANDUM


From: Esperanza Contreras, Partnership Administrator

Date: November 20, 2019, 2019

Subject: Agenda Item IX(c): Certified Community Action Professional (CCAP) – Info Item

National Community Action Partnership provides certification for current and emerging managers or leaders in the Community Action Profession. To achieve certification, employment in either a Community Action Agency (CAA), a delegate agency or sub-grantee of a CAA, a CSBG eligible entity, a state or regional association office, or a state community services program office is required. CCAP is based on two pillars:

1. The Community Action Body of Knowledge Outline: A five section list of the knowledge and skills which community action managers and leaders need in order to function in a position of leadership in their community and agency. The sections are: History of the Community Action Movement, Vision and Value of Community Action, Traditional Community Action Management Skills, Leadership, Theories about causes of Poverty and Strategies to address them.

2. The Community Action Code of Ethics:

a. Standard for professional behavior that guides the decisions a community action

leader makes. The CCAP process includes the initial application and data form, portfolio submission and an exam. CAPK would like to encourage staff to participate in the 2020 CCAP. This includes the Chief Executive Officer which would require signature from the Board of Director Chair. Attachment: Earn Your CCAP

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285

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