Agenda Ordinary Council Meeting 16 November 2021 - City of ...

Agenda

Ordinary Council Meeting

16 November 2021

The information contained in this Agenda is made available free to any member of the public.

Subject to copyright restrictions, members of the public may obtain copies of reports, attachments and tabled documents in accordance with the provisions of the Local Government Act 1995.

NB: Plans are generally not permitted to be copied due to copyright restrictions.

R• CITYOF ~_, CANNING

ORDINARY COUNCIL MEETING AGENDA 16 NOVEMBER 2021

Page ii

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1. DECLARATION OF OPENING ANNOUNCEMENT OF VISITORS AND DISCLAIMER .................2

2. ATTENDANCE ..................................................................................................................2

2.1 Apologies..........................................................................................................2

2.2 Approved Leave of Absence ..............................................................................2

3. DISCLOSURE OF INTERESTS ..............................................................................................2

3.1 Declarations of Interest (Financial) ....................................................................2

3.2 Declarations of Impartiality ...............................................................................2

4. ANNOUNCEMENT BY THE PRESIDING MEMBER (WITHOUT DISCUSSION) ..........................3

5. REPORTS OF DELEGATES (WITHOUT DISCUSSION) ............................................................3

6. QUESTION TIME FOR PUBLIC ...........................................................................................3

6.1 Response to Previous Questions Taken on Notice ..............................................3

6.2 Questions from the public .................................................................................4

7. CONFIRMATION OF MINUTES ..........................................................................................4

8. RECEIVING OF PETITIONS, PRESENTATIONS AND DEPUTATIONS .......................................4

8.1 Petitions ...........................................................................................................4

8.2 Presentations ...................................................................................................4

8.3 Deputations ......................................................................................................4

9. APPLICATION FOR LEAVE OF ABSENCE .............................................................................4

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION) ...................................................................................................................4

11. ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY .........................................................................................................................4

12. REPORTS OF COMMITTEE MEETINGS ...............................................................................4

13. REPORTS .........................................................................................................................4

13.1 Office of the CEO...............................................................................................4

13.2 Director Canning Corporate & Commercial ........................................................5

CC-041-21 Complaints Policy for Council Members, Committee Members and Candidates ....................................................................................................... 5

CC-047-21 Proposed Road Dedication - Lot 500 Wharf Street, Cannington and Lot 5080 Cecil Avenue, Cannington ....................................................................37


Page iii

CC-049-21 Borrowings Requirement for the Year 2021-2022 ........................................45

CC-050-21 Recruitment For Chief Executive Officer .......................................................53

CC-052-21 Monthly Financial Report October 2021 .......................................................78

CC-053-21 Budget Review as at 31 October 2021 ........................................................114

13.3 Director Canning Development ..................................................................... 133

CD-033-21 Application for Development Approval - Addition of Place of Worship and Community Purpose Uses to Existing Educational Establishment at 22 Dalton Place (Lot 902), Wilson ...............................................................133

13.4 Director Canning Environment ...................................................................... 160

EN-026-21 Energy Sustainability and Renewable Project - WALGA Power Purchase Agreement ...................................................................................................160

13.5 Director Canning Community ........................................................................ 181

CO-008-21 Youth Engagement ......................................................................................181

14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................ 189

NOM-010-21 Forgoing of grant allocations and removal of funding for Southern Link Road Project in Canning City Centre ...........................................................189

NOM-011-21 Review of Policy CS.03 'Use of Monitoring Technology' .............................200

15. URGENT BUSINESS ...................................................................................................... 206

16. CONFIDENTIAL MATTERS ............................................................................................. 206

16.1 Director Canning Corporate & Commercial .................................................... 207

CC-051-21 Interim Chief Executive Officer Arrangements ...........................................207

17. CLOSURE ..................................................................................................................... 208


Page 1

NOTICE PAPER

ORDINARY COUNCIL MEETING

TUESDAY 16 NOVEMBER 2021

MAYOR AND COUNCILLORS

I inform you that an Ordinary Council Meeting will be held in the Council Chambers on 16 November 2021 at 6.00pm.

Your attendance is respectfully requested.

Yours faithfully,

Thursday, 11 November 2021

Stephen Cain Interim Chief Executive Officer

A G E N D A

If any of the Elected Members have any queries on the Items set out in this Agenda, it would be appreciated if they could contact the relevant Director:

1. Chief Executive Officer 9231 0603

2. Director Canning Corporate and Commercial 9231 0750

3. Director Canning Development 9231 0676

4. Director Canning Environment 9231 0645

5. Director Canning Community 9231 0671

~; CITY OF CANNING


Page 2

1. DECLARATION OF OPENING ANNOUNCEMENT OF VISITORS AND DISCLAIMER

2. ATTENDANCE

2.1 Apologies

2.2 Approved Leave of Absence

3. DISCLOSURE OF INTERESTS

3.1 Declarations of Interest (Financial)

Officer/Elected Member

Order of Business/ Report No

Agenda Page No

Item Details Intent to Seek

Ruling

Nature of Interest

Mr Stephen Cain

CC-050-21 3 Recruitment For Chief Executive Officer

I am currently appointed as the City’s Interim CEO and have also previously made an application for the CEO role.

Mr Stephen Cain

CC-051-21 Page 1 Confidential Item circulated under separate cover.

Confidential Item: Interim Chief Executive Officer Arrangements

I am currently appointed as the City’s Interim CEO and have also previously made an application for the CEO role.

3.2 Declarations of Impartiality

Officer/Elected Member

Order of Business/ Report No

Agenda Page No

Item Details Nature of Association

Cr Holland CO-008-21

Page 185 Youth Engagement My wife works at Willetton High School.

Cr Bain CC-033-21 Page 133 Application for Development Approval - Addition of Place of Worship and Community Purpose Uses to Existing Educational

An extended family member attends Rehoboth Christian College for education


Page 3

Establishment at 22 Dalton Place (Lot 902), Wilson

purposes.

Mr Warren Bow

CC-050-21 Page 53 Recruitment For Chief Executive Officer

I have worked with Mr Stephen Cain for 11 months, the past five of those as a direct report to Mr Cain in my role of A/Director Canning Corporate and Commercial whilst he has been the Interim Chief Executive Officer.

Mr Warren Bow

CC-051-21 Page 1 Confidential Item circulated under separate cover.

Confidential Item: Interim Chief Executive Officer Arrangements

I have worked with Mr Stephen Cain for 11 months, the past five of those as a direct report to Mr Cain in my role of A/Director Canning Corporate and Commercial whilst he has been the Interim Chief Executive Officer.

4. ANNOUNCEMENT BY THE PRESIDING MEMBER (WITHOUT DISCUSSION)

5. REPORTS OF DELEGATES (WITHOUT DISCUSSION)

Nil.

6. QUESTION TIME FOR PUBLIC

6.1 Response to Previous Questions Taken on Notice

Nil.


Page 4

6.2 Questions from the public

7. CONFIRMATION OF MINUTES

Recommendation

That the Minutes of the Special Council Meeting held 18 October 2021, Ordinary Council Meeting 19 October 2021 and the Special Council Meeting held 25 October 2021 be confirmed as circulated.

8. RECEIVING OF PETITIONS, PRESENTATIONS AND DEPUTATIONS

8.1 Petitions

8.2 Presentations

8.3 Deputations

9. APPLICATION FOR LEAVE OF ABSENCE

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)

Nil.

11. ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY

12. REPORTS OF COMMITTEE MEETINGS

Nil.

13. REPORTS

13.1 Office of the CEO

Nil.


Page 5

CC-041-21 Complaints Policy for Council Members, Committee Members and Candidates CC-041-21

13.2 Director Canning Corporate & Commercial

CC-041-21 Complaints Policy for Council Members, Committee Members and Candidates

PROGRAM: Canning Corporate & Commercial

SUB PROGRAM: Governance & Integrity

FILE REF: Q21/595

REPORT DATE: 11 November 2021

REPORTING OFFICERS: Karen Bateman - Manager Governance Canning

June Alexander - Leader Assurance

RESPONSIBLE OFFICER: Warren Bow - Acting Director Corporate & Commercial

Strategic Plan Theme: LEAD - Accountable, responsible and forward-thinking administration.

Community Goal: Effective leadership and good governance. Council Strategy: Comply with legal requirements.

Authority/Discretion: Legislative: Includes adopting Local Laws, Town Planning Schemes and Policies. Review when Council reviews decisions made by Officers.

Attachments: 1. OPTION A - Complaints Policy for Council Members, Committee Members and Candidates DRAFT (D21/282998).

2. OPTION B - Complaints Policy for Council Members, Committee Members and Candidates DRAFT (D21/282999).

3. Flowchart - Handling Complaints against Council Members, Committee Members and Candidates (Option A) (D21/283122).

4. Flowchart - Handling Complaints against Council Members, Committee Members and Candidates (Option B) (D21/283123).

5. WALGA Template-Behaviour-Complaints-Comm-TORs-FINAL (D21/283039).

In Brief:

The Local Government (Model Code of Conduct) Regulations 2021 (Model Code Regulations) were gazetted on 2 February 2021. The Model Code Regulations bring into effect sections 48 to 51 of the Local Government Amendment Act 2019 by introducing a mandatory Code of Conduct for Council Members, Committee Members and Candidates. The City of Canning Council adopted the Model Code of Conduct at the 3 May 2021 Special Council Meeting (SCM).

Division 3 of the Model Code Regulations deal with behavior.

Part 5 of the Council resolution 3 May 2021 SCM also required:

“That the Chief Executive Officer facilitate a workshop/s to develop a Policy/Framework/Procedures with Elected Members, to fully activate the complaints process, such as Complaints Assessment, Committee and External Consultant.”

The City of Canning (the City) has drafted two policy options (Attachments 1 and 2) both titled Complaints Policy for Council Members, Committee Members and Candidates (the Policies) to give effect to the resolution. Elected Members were given the opportunity to review the draft policy which formed the basis of the Attachments to this report; to provide feedback at a Strategic Issues Briefing (SIB) and at an externally facilitated workshop.


Page 6


This report presents two Options for Council’s consideration:

1. Policy One at Attachment 1: This model (Option A) provides for decisions regarding complaints to be made by the full Council.

2. Policy Two at Attachment 2: This model (Option B) provides for decisions regarding complaints to be made by a Complaints Committee, with delegated authority.

The Council is asked to support either Option A or Option B of the Officer’s Recommendation because:

1. The policies enable a complaints process for dealing with complaints received pertaining to Division 3 Behaviour, as it applies to Council Members, Committee Members and Intending Candidates.

2. The policies provide procedural fairness and transparency for dealing with complaints received pertaining to Division 3 Behaviour, as it applies to Council Members, Committee Members and Intending Candidates.

If the Officer Recommendation is not supported, the consequences are likely to be:

1. Council’s resolution “develop a Policy/Framework/Procedures” will not be properly met.

2. Complaints pertaining to Division 3 – Behaviour will not be able to be processed, until such time as Council agrees on a procedural process.


Page 7


ORDINARY COUNCIL MEETING 21 SEPTEMBER 2021

During debate Cr Kunze foreshadowed a motion:

That Council:

1. Resolves not to adopt the ‘Complaints Policy for Council Members, Committee Members and Candidates’.

2. Requests the Mayor to write to the Minister for Local Government highlighting Council’s concerns with the current complaints system, and requests that the State Government create a complaints model that includes both State Government and Local Government elected members.

PROCEDURAL MOTION

MOVED Cr L Holland, SECONDED Deputy Mayor J Jacobs, that in accordance with the City of Canning Standing Orders Local Law 2015, clause 10.1 (a), that debate on item CC-041-21 be adjourned to the November 2021 Ordinary Council Meeting.

CARRIED 10/1

ORDINARY COUNCIL MEETING 16 NOVEMBER 2021

ADJOURNED SUBSTANTIVE MOTION AS AMENDED

OPTION B

MOVED Cr C Sweeney, SECONDED Cr G Barry, that Council:

1. Adopts the ‘Complaints Policy for Council Members, Committee Members and Candidates’, as contained in Attachment 2.

2. Requests the Interim Chief Executive Officer to provide a report to the 19 October 2021 Ordinary Council Meeting with draft terms of reference for the Complaints Committee (as described in the Policy of Attachment 2), supported with any recommended delegation for Council’s consideration.

3. Subject to the policy at Attachment 2 being amended so that all references to vexatious proceedings be removed.


Page 8


Relevant Council Resolutions

Council Meeting and Date Report No Decision

Special Council Meeting 3 May 2021

CC-012-21 Model Code of Conduct for Council Members, Committee Members and Candidates

MOVED Deputy Mayor Jacobs, SECONDED Cr Kunze, that Council:

1. Adopts the Model Code of Conduct, as contained in Schedule 1 of the Local Government (Model Code of Conduct) Regulations 2021. (Attachment 1) **

2. Notes that the Local Government (Model Code of Conduct) Regulations 2021 establishes a mandatory Model Code of Conduct. The Model Code of Conduct replaces the City of Canning’s existing Code of Conduct where that pertains to Elected Members, being Part 2 - Legislative Obligations of Elected Members and Designated Employees under the Local Government Act 1995 and Associated Regulations and Part 3 – Elected Members and Chief Executive Officer Protocol.

3. Authorises the Chief Executive Officer (or Acting Chief Executive Officer, in their absence), as the designated Authorised Officer:

a) To receive complaints and withdrawals of complaints relating to an alleged breach(s) of the requirements set out in Schedule 1, Division 3 of the Local Government (Model Code of Conduct) Regulations 2021, in accordance with Regulations 11(3) of the Local Government (Model Code of Conduct)


Page 9




Regulations 2021.

4. Approves the Complaint About Alleged Breach Form – Code of Conduct for Council Members, Committee Members and Candidates (Attachment 2), for use by complainants, in accordance with Regulation 11(2) (a) of the Local Government (Model Code of Conduct) Regulations 2021.

5. That the Chief Executive Officer facilitate a workshop/s to develop a Policy/Framework/Procedures with Elected Members, to fully activate the complaints process, such as Complaints Assessment, Committee and External Consultant.

6. Rescinds Policy EM.01 Complaints Against Elected Members and the Chief Executive Officer (Attachment 3).

CARRIED BY ABSOLUTE MAJORITY 11/0

BACKGROUND

1 The Local Government (Model Code of Conduct) Regulations 2021 (Model Code Regulations) were gazetted on 2 February 2021. The Model Code Regulations bring into effect sections 48 to 51 of the Local Government Amendment Act 2019 by introducing a mandatory Code of Conduct for Council Members, Committee Members and Candidates. The City of Canning Council adopted the Model Code of Conduct at the 3 May 2021 Special Council Meeting (SCM).

2 The Model Code of Conduct outlines:

a) Overarching principles to guide behaviour;

b) Division 3 Behaviours that are required to be managed by Council; and

c) Division 4- Rules of conduct, alleged breaches will continue to be considered by the Standards Panel.

3 The Model Code of Conduct – Division 3 - Behaviour includes requirements for dealing with complaints (lodgements, processing, dismissal and withdrawal) alleging breaches of requirements set out in this Division.


Page 10


4 The Model Code of Conduct does not contain the procedural guidance necessary to operationalise the processing of complaints pertaining to the Model Code of Conduct Division 3 - Behaviours. As such a policy should be in place to support the intent of the Model Code of Conduct. Such a policy should be a practical tool to guide the treatment of a complaint, in the event that a complaint is lodged against Division 3 – Behaviours of the Model Code of Conduct.

DETAILS

5 The Administration conducted a review of governance practices set in place (or proposed) that aim to operationalise the processing of complaints pertaining to the Model Code of Conduct Division 3 - Behaviour. This included contact with other local governments and seeking thought leadership from McLeods Barristers & Solicitors (McLeods) and from the West Australian Local Government Association (WALGA).

6 At the conclusion of the review process an initial draft policy was presented to the Elected Members at a Strategic Issues Briefing on 3 August 2021. Feedback from the Strategic Issues Briefing was reflected in the revised draft Policy. That revised draft Policy was issued to the Elected Members for further comment on 9 August 2021.

7 Further engagement and concerns from Elected Members lead to an additional Workshop being undertaken on 2 September 2021 with representatives from McLeods and WALGA in attendance to provide guidance, advice and answer questions.

8 Subsequent to the above Workshop and in response to direct feedback from Elected Members at the workshop, the Administration has drafted an additional Policy. Both draft Policies deal with matters relating to breaches of the behaviour requirements in Division 3 of the Code of Conduct.

9 The two policies are presented in this report for Council to consider (collectively referred to hereafter as the ‘the Policies’):

a) Policy One at Attachment 1: This model provides for decisions regarding complaints are made by the full Council; and

b) Policy Two at Attachment 2: This model provides for decisions regarding complaints that are made by a Complaints Committee with delegated authority. Specific attention is drawn to Clauses 8, 9 and 10. This model may provide for further minimising the potential for conflicts of interest and apprehended bias. Under this model the Committee may avail itself of legal assistance to guide deliberations.

10 The Policies have been drafted with the aim of providing procedural fairness and natural justice for all parties. Examples of aspects pertaining to this in the Policies are:

a) Confidentiality of complaints (Clause 2 and also Clause 8 in Attachment 1 and Clause 9 in Attachment 2): “When the matter comes before Council (the Committee) the matter will be a confidential item, for Council (the Committee) to consider.”

b) Natural justice (Clause 9 - Council findings in Attachment 1 and Clause 10 – Complaints Committee finding in Attachment 2): “A finding that the alleged behaviour breach has occurred must be based on evidence from which it may be concluded that it is more likely that the breach occurred than that it did not occur.”

c) Procedural fairness (Clause 9 Council findings in Attachment 1 and Clause 10 – Complaints Committee finding in Attachment 2): “…must not make a finding that a behaviour breach has occurred without first having given the Respondent a reasonable opportunity to be heard.”

11 The proposed process flows under each policy are shown in Attachments 3 and 4.

12 These Policies do not apply to a breach of the Rules of Conduct, which is a minor breach under section 5.105(1) of the Local Government Act 1995. Consequently, complaints such as the following are inappropriate to be dealt with under the Policies:


Page 11


a) Complaints made with the intent of addressing personal grievances or disagreements;

b) Complaints made to express dissatisfaction with a Council or committee member’s lawfully made decisions or performance of their role;

c) Minor breaches under section 5.105(1) of the Act;

d) Serious breaches under section 5.114 of the Act; and

e) Allegations of corruption.

CONSIDERATIONS

Legal Compliance

Local Government (Model Code of Conduct) Regulations 2021

3 — Behaviour

7. Overview of Division

This Division sets out —

(a) requirements relating to the behaviour of council members, committee members and candidates; and

(b) the mechanism for dealing with alleged breaches of those requirements.

8. Personal integrity

(1) A council member, committee member or candidate —

(a) must ensure that their use of social media and other forms of communication complies with this code; and

(b) must only publish material that is factually correct.

(2) A council member or committee member —

(a) must not be impaired by alcohol or drugs in the performance of their official duties; and

(b) must comply with all policies, procedures and resolutions of the local government.

9. Relationship with others

A council member, committee member or candidate —

(a) must not bully or harass another person in any way; and

(b) must deal with the media in a positive and appropriate manner and in accordance with any relevant policy of the local government; and

(c) must not use offensive or derogatory language when referring to another person; and

(d) must not disparage the character of another council member, committee member or candidate or a local government employee in connection with the performance of their official duties; and

(e) must not impute dishonest or unethical motives to another council member, committee member or candidate or a local government employee in connection with the performance of their official duties.


Page 12


10. Council or committee meetings

When attending a council or committee meeting, a council member, committee member or candidate —

(a) must not act in an abusive or threatening manner towards another person; and

(b) must not make a statement that the member or candidate knows, or could reasonably be expected to know, is false or misleading; and

(c) must not repeatedly disrupt the meeting; and

(d) must comply with any requirements of a local law of the local government relating to the procedures and conduct of council or committee meetings; and

(e) must comply with any direction given by the person presiding at the meeting; and

(f) must immediately cease to engage in any conduct that has been ruled out of order by the person presiding at the meeting.

11. Complaint about alleged breach

(1) A person may make a complaint, in accordance with subclause (2), alleging a breach of a requirement set out in this Division.

(2) A complaint must be made —

(a) in writing in the form approved by the local government; and

(b) to a person authorised under subclause (3); and

(c) within 1 month after the occurrence of the alleged breach.

(3) The local government must, in writing, authorise 1 or more persons to receive complaints and withdrawals of complaints.

12. Dealing with complaint

(1) After considering a complaint, the local government must, unless it dismisses the complaint under clause 13 or the complaint is withdrawn under clause 14(1), make a finding as to whether the alleged breach the subject of the complaint has occurred.

(2) Before making a finding in relation to the complaint, the local government must give the person to whom the complaint relates a reasonable opportunity to be heard.

(3) A finding that the alleged breach has occurred must be based on evidence from which it may be concluded that it is more likely that the breach occurred than that it did not occur.

(4) If the local government makes a finding that the alleged breach has occurred, the local government may —

(a) take no further action; or

(b) prepare and implement a plan to address the behaviour of the person to whom the complaint relates.

(5) When preparing a plan under subclause (4)(b), the local government must consult with the person to whom the complaint relates.

(6) A plan under subclause (4)(b) may include a requirement for the person to whom the complaint relates to do 1 or more of the following —

(a) engage in mediation;

(b) undertake counselling;

(c) undertake training;


Page 13


(d) take other action the local government considers appropriate.

(7) If the local government makes a finding in relation to the complaint, the local government must give the complainant, and the person to whom the complaint relates, written notice of —

(a) its finding and the reasons for its finding; and

(b) if its finding is that the alleged breach has occurred — its decision under subclause (4).

13. Dismissal of complaint

(1) The local government must dismiss a complaint if it is satisfied that —

(a) the behaviour to which the complaint relates occurred at a council or committee meeting; and

(b) either —

(i) the behaviour was dealt with by the person presiding at the meeting; or

(ii) the person responsible for the behaviour has taken remedial action in accordance with a local law of the local government that deals with meeting procedures.

(2) If the local government dismisses a complaint, the local government must give the complainant, and the person to whom the complaint relates, written notice of its decision and the reasons for its decision.

14. Withdrawal of complaint

(1) A complainant may withdraw their complaint at any time before the local government makes a finding in relation to the complaint.

(2) The withdrawal of a complaint must be —

(a) in writing; and

(b) given to a person authorised under clause 11(3).

15. Other provisions about complaints

(1) A complaint about an alleged breach by a candidate cannot be dealt with by the local government unless the candidate has been elected as a council member.

(2) The procedure for dealing with complaints may be determined by the local government to the extent that it is not provided for in this Division.

Policy Implications

13 Not applicable.

Financial Considerations

Business Plan

14 Not applicable.

Internal Budget

15 Given this legislation has only recently been gazetted, there is no specific budget for handling these complaints from both financial and internal resourcing perspective. In the interim, in the event that a Policy is endorsed, the costs can be allocated to the Governance and Integrity budget.


Page 14


16 The complaints process specified in the Model Code, Division 3 – Behaviour is new. It is highly likely that, given the prescriptive process in the regulations that external investigators, mediators, or counsellors or professional service providers will be required to action the complaint processes.

17 It is not possible to predict the numbers, and complexity of complaints which may be lodged under Division 3 – Behaviour. However, for background, past investigations by external parties of ‘simple’ complaints have incurred costs of $6,000 to $8,500. If a considerable number of complaints are made under Division 3 – Behaviour; then the costs of conducting the investigations could cumulatively be considerable and may well require additional internal resources to process the complaints.

18 Procurement of external investigators or mediators or counsellors (as defined in the Policy) would be in accordance with the City’s Policy AF 301 Procurement of Goods and Services.

Asset Management

19 Not applicable.

Sustainability Considerations

20 Not applicable.

Consultation

21 An initial draft policy was presented to the Elected Members at a Strategic Issues Briefing on 3 August 2021. Feedback from the Strategic Issues Briefing was reflected in the revised draft Policy. That revised draft Policy was issued to the Elected Members for further comment on 9 August 2021. Four Elected Members provided feedback.

22 A follow up workshop was held with Elected Members on Thursday, 2 September 2021. The workshop was facilitated by a partner from McLeods and a representative from WALGA.

23 Specific matters, amongst others, raised and reflected in the Polices attached to this report covered:

a) Use of mediation as a first option for dealing with a Complaint and before progressing with the consideration or determination (refer Clause 6 in Attachments 1 and 2).

b) Professional services support for the Investigator, as required (refer Clause 5 in Attachments 1 and 2).

c) Formation of Complaints Committee (refer Clause 8 in Attachment 2).

Other Considerations or Risks

Risk/ Opportunity Consequences Mitigation/

Actions Consequence

Likelihood X

Consequence Rating

= Overall Risk/ Opportunity

Officer Recommendation approved by the Council (positive outcomes) Opportunity A

Compliance with legislative requirements.

Processes in place for transparent and timely processing of complaints related to Division 3 – Behaviours.

Elected Members had the opportunity to provide input at a SIB on 3 August 2021 and at a Workshop.

Feedback from those has been reflected in the Policy.

Almost Certain Moderate High

(Opportunity)

Officer Recommendation approved by the Council (negative outcomes)

Not applicable.

Not applicable.

Not applicable

Not applicable

Not applicable


Page 15



Actions Consequence

Likelihood X

Consequence Rating


Risk B

Officer Recommendation deferred by the Council Risk C

Unable to process complaints related to Division 3 – Behaviours.



Almost Certain Moderate High (Risk)

Officer Recommendation declined by the Council Risk D

Unable to process complaints related to Division 3 – Behaviours.




COMMENT

24 The Administration has endeavoured to comply with Council’s resolution from May 2021, and has consulted widely with other local governments, obtained legal advice and engaged with WALGA in developing draft Policies that aim to deal with complaints under Division 3.

25 It would be beneficial to have a policy in place before the 16 October 2021 Local Government Election, given its scope applies to candidates in such Elections. The Model Code of Conduct applies to candidates and if a candidate is successful and if someone so chooses, a complaint can be lodged about a successful candidate’s behaviour in the month leading up to the Election.

26 Under Option B of this report (Attachment 2), where the Policy provides for a Complaints Committee, it is recommended that a report is presented to the 19 October 2021 Ordinary Council Meeting which deals with the Committee’s Terms of Reference. If Council adopts the Committee’s Terms of Reference, including the delegated authority, at the 19 October 2021 Ordinary Council Meeting then members of the Committee could be appointed at the 25 October 2021 Special Council Meeting.

27 On 25 October 2021 there will be a Special Council Meeting for the purpose of appointing Elected Members to various committees.

28 At the WALGA State Council meeting of 3 September 2021, State Council adopted the recommendation that WALGA advocate for an external oversight model for local level behavioural complaints made under Council Member, Committee Member and Candidate Codes of Conduct, that is closely aligned to the Victorian Councillor Complaints Framework.

VOTING REQUIREMENT

29 Simple majority.

AGENDA BRIEFING COMMENT

30 A number of questions were asked at the Agenda Briefing of 14 September 2021, with these answered at the Briefing.


Page 16


ORDINARY COUNCIL MEETING – 21 SEPTEMBER 2021

31 Option B of the Officer Recommendation was moved by Cr Sweeney and seconded by Cr Barry. During debate Cr Sweeney raised an Amendment to remove all references to vexatious proceedings from the policy. The Amendment was carried with 8 votes in favour and 3 votes against.

32 Cr Sweeney had nothing further to add on the Substantive Motion as Amended. Cr Barry spoke to the Motion and asked several questions to which the CEO responded.

33 The Deputy Mayor spoke in favour of the Substantive Motion as Amended.

34 Cr Spencer-Teo spoke against the Substantive Motion as Amended.

35 Cr Kunze spoke against the Substantive Motion as Amended and advised that he would Foreshadow a Motion if the matter under debate was lost.

FORESHADOWED MOTION

36 That Council: 1. Resolves not to adopt the ‘Complaints Policy for Council Members, Committee Members and

Candidates’.

2. Requests the Mayor to write to the Minister for Local Government highlighting Council’s concerns with the current complaints system, and requests that the State Government create a complaints model that includes both State Government and Local Government elected members.

37 The Mayor spoke against the Substantive Motion as Amended.

38 Cr Holland moved a Procedural Motion that the matter be adjourned to the November 2021 Ordinary Council Meeting, to enable Council more time to consider the matter. The Procedural Motion was carried with 10 votes in favour and 1 against.

STRATEGIC ISSUES BRIEFING - 21 OCTOBER 2021

39 Subsequent to the Ordinary Council Meeting of 21 September 2021, a Strategic Issues Briefing (SIB) was held to provide the Elected Members with a further opportunity to discuss the draft Complaints Policy(s). Prior to the SIB, a number of questions were raised and the City provided responses prior to the SIB. These and further questions were raised by the Elected Members at the SIB and were responded to via email to Elected Members prior to the 9 November Agenda Briefing meeting.

AGENDA BRIEFING 9 NOVEMBER 2021

40 A number of questions were also asked and responses to those questions taken on notice were provided to Elected Members via email.

Item CC-041-21 - Attachment 1 OPTION A - Complaints Policy for Council Members, Committee Members and Candidates DRAFT

Page 17


e; CITY OF CANNING

POLICY

TITLE: Complaints Candidates

Policy for Council Members, Committee Members and CODE: XX.00

OBJECTIVES: To prescribe the processes for the management of complaints involving City of Canning's (the City) Council members, committee members and candidates in matters relating to breaches of

the behaviour requirements in Division 3 of the City's 'Code of Conduct for Council Members, Committee Members and Candidates' (the Code of Conduct).

REFERENCE City of Canning Code of Conduct/or Council Members, Committee Members and Candidates DOCUMENTS: Local Government Act 1995


POLICY STATEMENT

To ensure that the complaints management process for Council, Committee Members and Candida tes is timely and follows the principl s of natural justice and procedural fairness and is in accordance with legislative requirements.

Tod al with matters relating to breaches of the behaviour requirem nts in Division 3 of the Code of Conduct, and all Complaints under this Policy should be made with that objective in mind.

1. Scope

This Policy pplies to complaints about br h s orth City's Code of Conduct by Council memb rs, committ m mb rs nd candidat s occurring on or aft r 3 February 2021.

A p rson may mak complaint, in ccordance with th Cod of Conduct, aa ging ab haviour breach agains t Division 3 of th Cod of Conduct

2. Definit ions

Authorised Officer

B haviour breach

Candid te

Code of Conduct

Committee Member

Complainant

Th Chi f Executive Officer (CEO), who is approved by Council, to r c iv complaints and withdrawals of complaints under Schedule 1, Division 3 of th Local Government (Model Code of Conduct) 2021 . At the City of Canning, th CEO is I o th City's cornpl ints officer under tion 5.120 cf th Local Gov rnment Act 1995 (WA) (the Act) .

A breach of a behaviour requirem nt in Division 3 of the Code of Con du ct.

' ... a candidate for election as a anncil members .. .' under the Act section 5. 102A.

An individual is considered a candidate when their nomination for election is accepted by a Returning Officer under section 4.49 of the Act. The Code of Conduct applies to the candidate from that point.

Any alleged behaviour breach may only be dealt with if and when the candidate is elected as a Council member.

The Model Code of Conduct for Council members, committee members and candidates.

Any Council member, local government employee or unelected member of the community, in any of those cases, who has been appointed by the Council to be a member of a Council committee.

A person complaining of a behaviour breach by a Council or committee member of the City or a cancidate.


Page 18


Complaint A Complaint, alleg.-ig a breach cl the requirements of Division 3 of the Code of

Conduct, specificaly: (a) Clause 8 - Personal integrity. (b) Clause 9 - Relationship with others. (c) Clause 10- Council or Committee meetings.

Complaints Mediator A person appointed as Compla.-its Mediator under clause 5 of this Policy.

Complaints Policy for Council Referred to as 'the Policy'. Members, Committee Members and Candidates

Council

Council Member

Counsellor

Evidence

Inv stiga tor

Loe I gov rnm nt

The Council of the uty of Canning.

An incividual who has been elected as a Council member under the Act . This Policy also applies to a Council member who is a committee member on a Council c01TTI1ittee.

A person appointed as Counsellor und r clause 5 of this Policy.

Th availabl facts or inform tion which go to indi t whe th r or not an allegation of a breachis tru or valid. Evid nee prCNided by th Complainant and th Respondent, and any other avail ble vidence, to d id whether a breach has occurred.

A person appointed Inv stigator, being suitably qualifi d, comp t nt and licensed to act as n ln11esti ator in W stern Australia und r cl use 6 of thi s Policy.

Local goverm, nt m an a I I governm nt t blished und r th Act .

Loe I Gov rn ment Act 199S R ferred to as 'th Act'.

Local Gov rnm nt (Mod I Cod of Referred to as th 'Rues of Conduct'. Conduct) R gul tions 2021

R spend nt Th person to whom th Complaint relates.

R port Th report for the Council of th outcome of th investigat ion of a Complaint deali111 with th following:

Vexatious proceedings

(a) Whether or not the Inv tigator considers that th b haviour breach the subject of th Complaint has occurred;

(bl Th evid n::e relied on by th Investigator under clause 12(3) of the Code of Conduct for that conclusion; and

(c) A recommendation as to whether no further action should be taken on the Complaint, or as to the terms of a plan under clause 8 o f the Code of Conduct.

The definition of 'vexatious proceedings' in section 3 of the Vexatious Proceedings Restriction Act 2002 is to be used as a guide by the Authorised Officer or the Investigator to determine whether a complain t is vexatious. Vexatious proceecings meiS'ls proceedings:

(a) which are an abuse of the process of a court or a tribunal; or

(b) instituted to harass or annoy, to cause delay or detriment, or for any other wrongful purpose; or

(c) instituted or pursued without reasonable ground; or

(d) conducted in a manner so as to harass or annoy, cause delay or detriment,

or achieve any other wrongful purpose.

2


Page 19


Other terms used in this Policy that are also used in the Act have the same meanings as they have in the Act unless the contrary intent ion appears.

3. Confidentiality of Com plaints

The City will take all reasonable steps to maintain confidentiality when dealing with the Complaint, in order to protect both the Complainant and Respondent Council members, City officers and contractors who have a role in handing a specific complaint will be provided with sufficient information to fulfill their role. They must manage this information securely, and must not disclose or inappropriately use this information.

Complainants will be advised of the level of confidentiality they can expect, and that breaches of confidentiality on their par t may prejudice the progress of their Complaint.

The Investigator's deliberations and determination are to be confidential and reported only to the Authorised Officer and Council.

The fact of a Complaint having been made and the details of a Complaint and the processes undertaken in co nnection with a Com pl a int including the referral to an Investigator are confidential matters and should not be disclosed unless and until the Council has made a formal finding of breach in respect of the Complaint

When the matter comes before Council the matter will be a confidential item.

4. Process for ma kine a Complaint

Initiation of Complaint: (a) Any p rson may make a Complaint alleging a behaviour br ach. (b) A Complaint must be in writing on th City's approv d form - 'Complaint About Alleged B haviourBre ch form'. (c) Th complainant must lodg th Complaint with th City's Authorised Officer. (d) Th complainant must provide with th Complaint, d tails of th aleg d behaviour br ach tog ther with any

supporting evi d n ce. ( ) Th Complaint must be lodg d within on month of th occurr nee of th II g d beh viour br ach. (f) A Complaint must be submitted by th compl inant, a- by a duly authoris d person who is duly uthoris d to

r pr sent th complainant.

A Compl int cannot b submitt d nonymously.

Th Authori d Officer is to provid all Complaints to th Investigator (clause 6).

Th Authorised Officer within 14 days of r ceiving a Complaint: (a) Must contact th complainant acknCMII dging that th Complaint has be n receiv d; (b) As part of the acknowledfVTlenl process, must provid th complainant with a copy of th City's Complaints

Policy. Th acknowl g m nt must highlight th obligations to maintain confid ntiality; (c) Must provide the Council or committee member to whom the Complaint relates with a copy of the Policy and a

copy of the Complaint (including th name of the complainant); and (d) Must s nd to the Investigator the Complaint together with details of the aleged breach and any suppor ting

evidence provided by the complainant.

Complaints are to be dealt with and considered in an order based on the order in which they are received by the Authorised Officer.

A Complaint relatirf: to a candidate is only lo be referred to an Investigator if and when the candidate is elected as a Council member, but in any event the Complaint must be lodged within one month of the occurrence of the alleged behaviour breach.

5. Initial assessment by Authorised Officer

The Authorised Officer is to assess whether or not the Complaint falls within the jll'"isdiction of the policy:

(a) Where the Complaint is assessed as not being within jll'"isdiction d this Policy, the Complaint is not progressed under this Policy.

3


Page 20


(b) Where the Complaint is assessed as being a vexatious proceeding then the Authorised Officer may make an assessment that the Complaints is not within jurisdiction of this Policy, and the Complaint is not progressed under t his Policy.

(c) Where the Complaint is assessed as being within the jurisdiction of this Policy, the Complaint is handled under this Policy.

6. Appointment of Investigator, Complaints Me<iator and Counsellor

The Aut horised Officer is to appoint:

(a) An Investigator, being a person (or persons) who is suitably qualified, competent, and licensed to act as an Invest igator in Western Austrafia; who is not an employee, current, or former elected member of the City to review and consider one or more Complaints of behaviour breach and to report on the outcome of any investiga t ion to the Authorised Officer for transmission to the Council. An Investigator may, if required and wi th the Authorised Officer's approval, appoint an appropriately qualified professional provider to provide complementary skills deemed necessary for the proper execution of the investigation ; and

(b) A Complaints Mediator, being a person with relevant experience who is not an employee; current or former elected member of the City, in the event that both parties to the complaint agree to mediation as the firs t option for dealing with the Complaint, and/ or Council resolves that the Complaint is to be dealt with by both parties engaging in mediation; and

(c) A Counsellor, being a person with relevant experience who is not an employee; curr nt or former elected member of the City, in the event that Counci I resolves that th Compl int is to bed alt with by th respondent under taking counselling.

Th Authori d Officer is to d al with th remun ration of n lnvestig tor, a Complaints Mediator, and a Coun llor in ccordanc with clau 16.

7. lnvestlcator ma kine a determination

As th first option ford aling with a Complaint ard b fore progr ing with th consid ration or d t Complaint, th Inv tigator sh II offer to both parti m diation by an independ nt mediator, to b Au thori d Officer. M diation can only proc d if agr d to by both parti s.

rmi nation of th ppoint d by th

If issu s rais d in th Complaint are resolved to th satisfaction of both parti s in m diation before th d termination of th Compl int, th complainant must lodg a Withdrawal of Complaint in writing with th Authorised Offic r.

B fore making a d termination in rel tion to a Complaint, th Investigator must provid the R spond nt wi th an opportunity to respond to th all gations in the Complaint ard to provid their own comm nts and vid nc for consid ration within 14 days d the notification of the Complaint to them by th Authorised Officer. Aft r considering a Com pl int, the Investigator must make ad termination as to wheth r or not th alleg d b haviour br ach has occurred. Th Inv igator's d termination must be mad within thirty days: (a) From receiving a Complaint from th Authorised Officer; or (b) From receiving a copy of the r ponse to the alegations by the Respondent, whichever is the later.

A de termination by the Investigator that the alleged behaviour breach has occurred must be based on evidence from which it may be concluded that it is more likely that the breach occurred than that it did not occur.

The Investigator must not make a finding that a behaviour breach has occurred without first having given the Responden t a reasonable opportunity to be heard. This must be addressed in the Report.

Having made a determination on the alleged behaviour breach, the Investigator must inform the Authorised Officer by providing a determination and reasons for it in a Determination and Reasons Report (Report ); within 14 days of making the det ermination.

If t he Investigator makes a determination that the alleged breach has occurred, the Report must make a recommendation if further action is required and make a recommendation on the plan to address the behavio ur of the Responden t (action plan).

The Investigator must recommend in the Report to Council, through the Authorised Officer, to dismiss a Complaint if it satisfies t he crit eria of clause 13 ci the Code of Conduct.

4


Page 21


8. Action Plans

When preparing an action plan under this Policy, the Investigator must consult with the Respondent. The member or candidate must be provided with the opportunity to be involved in matters such as the timing of meetings or training.

An action plan may include a requirement for the Respondent to do one or more of the following: (a) Engage in mediation; (b) Undertake counsellil'l:; (c) Undertake training (e.g. a WA Local Government Association Elected Member training course); or (d) Take other action the local government considers appropriate .

An action plan should be designed to provide the member with the opportunity and support to demonstrate the professional and ethical behaviour expected cl elected representatives. The plan should outline: (a) The behaviour(s) of concern; (b) The actions to be taken to address the behaviour(s); (c) Who is responsible for the actions; and (d) An agreed timeframe for the actions to be completed.

9. Report provided to Council

Th Authorised Officer must provid a confidential report to Council, including: (a) A copy of the Complaint; (b) Th Report cl th Investigator tog ther with the evidence received by th Inv stigator and any submissions

or other communications from the parti s; (c) Ar comm ndation on the qu stion whether or not a behaviour breach h occurred; (d) Ar commendation as to wh th r any and if so what further action i requir d; (e) If furth r action is required, a recommendation mu t be provided to th Council on an ction plan to ddress th

b haviour of th R spondent; and (f) D tails of th cos ts incurred as part of th Inv stigalion.

re a Council m mb r is th r spondent lo the ompl int, th Council member is obliged to d I r an impartiali ty int r st, following which it is r comm nd d that they r move themselv from th room nd not participat in th d bat or vot on th confid ntial item, being th inve ig tor's report when it is provided to Council.

Wh n th matt r comes b for Council the matter will be a confid nli I item, for Council to consid r.

10. Council findin1

Th Council must not mak a finding th t behaviour breach has occurred without first having given the R spond nt a r asonable opportunity to be h ard (e.g. this may be in th form of a writt nor v rbal submission to Council) .

A finding that the·aUeg d behaviour breach has occurred must be based on evidence from which it may be concluded that it is more likely that th breach occurred than that it did not occur.

If the Council mak a findi111 that the alleged breach has occurred, it may resolve to: (a) Take no further action; or (b) Prepare and implement an action plan recommended by the Investigator with or without modifications as it thinks

fit .

Based on the Investigator's Report, the evidence and any further comments or submissions by the parties, the Council may: (a) Dismiss the Complaint in accordance with dause U of this Policy; or (b) Find that the alleged breach has occurred; or (c) Find that the alleged breach has not occurred; or (d) If the finding is that the breach has occurred, decide that no further action is required; or (e) If the finding is that a breach has occurred, decide that flrther action is required and consider the adoption of

an action plan; or (f) Adopt an action plan to address the behaviour of the Respondent.

If the Council makes a findifll that the alleged breach has occurred, it must give reasons for that finding.

5


Page 22


The Locn/ Government (Model Code of Conci.Jct) Regulations 2021 do not provide the respondent with the opportunity to appeal the Council's finding.

11. Authorised Officer acting on Council finding

When the Council makes a finding in relation to a Complaint, the Authorised Officer must give the complainant and the Respondent written notice of: (a) The finding and the reasons for the finding; and (b) If the finding is that the alleged breach has occurred, Council's decision on the course of action to be taken from the

options in clause 8 d ti-is Pol icy.

12. Dismissal of Compla int

The Council must dismiss a Complaint where: (a) The behaviour occurred at a Council or committee meeting and the behaviour was dealt with at that meeting;

and (b) Either :

a. The b haviour was dealt with by the person presicing at them eting; or b. The person responsible for the behaviour hastaken rem di I action in cord ncewith the local law of the local

goverm,ent that deals with meeting procedures.

In ny f!!V nt, behaviour that is n offerice und a loc I law that deals with m eting procedures cannot be dealt with as b haviour breach.

13. Withdrawal of Complaint

A complain nt may withdraw their Compl int ny time before it i consid red by th Council.

Th withdr w I of a Compl int roost be: ( ) In writing; nd (bl Gi n to the Authorised Officer.

Withdr wn Compl ints r not reported to Cound.

14. Compliance with plan requirement

Th Authori d Officer i to monitor th actions ag inst timefram s set out in n ion plan and r port b ck to Council wh n the actions hav been completed or if there was a non-<:ompliance.

If n ction plan includ ny of th r quirements in clause 8 of this Policy (i.e. in cl use 12.6 of th Cod of Conduct), failure to comply with that requirem nt is a breach of clause 23 of the Code of Conduct and is a breach of th Rul s of Conduct nd is a minor breach und r section 5,105(1) of the Act. Th Authori d Officer is tor fer the minor bre ch to the Department of Loe I Govemm nt, Sport and Cultural Industries Standards Panel.

15. Complaints that are Inappropriate under this Policy

A breach of the Rules d CondllCt is a minor breach under section 5.105(1) of the Act, nd is not the intended subject of this Policy. Consequently, Complaints such as the following are in ppropriate to be dealt with under this Pd icy:

(a) Complaints made with the intent of addressing personal grievances or disagreements; (b) Complaints made to express dissatisfaction with a Council or corm,ittee member's lawfully made decisions or

performance of their role; (c) Minor breaches under section 5.105(1) of the Act; (d) Serious breaches under section 5.114 of the Act; and (e) Allegations of corruption.

16. Cost in the Complaints process

No fee is charged to lodge a Complaint under this Policy.

The Investigator, Complaints Mediator, or Counsellor appointed pursuant to the Policy may charge the City a fee to cover the costs of dealing with the Complaint whether or not a breach is lttimately found.

6


Page 23


Any fee charged by an Investigator, Complaints Mediator or Counsellor, is to be based on the t ime spent in connect ion wi th t he Complaint and may be established in advance on a quotation or otherwise inaccordance wi th the City's purchasing policy.

The Auth orised Officer will report to Council on costs expended pursuant to this Policy.

GOVERNANCE REFERENCES Statutory Compli■nc■ Local Government Act 1995

Local Government (Model Code of Conduct) Regulations 2021 . D21/17422 ,.;;.ass Unks City of Canning Code of Conduct for Council Members, Committee Members and

Candidates Flowchart - Handling Complaints against Council Members, Committee Members and Candidates Complaints About Aleged Breach Form

POLICY ADM INISTRATIO N Proer■m responsl bl■ Offic■r Titl■

Governance & In tegrity Director Canning COfllorale and Convnerdal V■rslon I D■dslon R■f■r ■nc■ M■■ ti nc typ■ ■nd d■t■ I D■ l■c ■t lon No. lor N/ A)

1 I CC- XXX -21 OCM lOOC XXXX 2021 I TBO

7

Item CC-041-21 - Attachment 2 OPTION B - Complaints Policy for Council Members, Committee Members and Candidates DRAFT

Page 24


e; CITY OF CANNING

POLICY

TITLE: Complaints Candidates

Policy for Council Members, Committee Members and CODE: XX.00

OBJECTIVES: To prescribe the processes for the management of complaints involving City of Canning's (the City) Council members, committee members and candidates in matters relating to breaches of

the behaviour requirements in Division 3 of the City's 'Code of Conduct for Council Members, Committee Members and Candidates' (the Code of Conduct).

REFERENCE City of Canning Code of Conduct/or Council Members, Committee Members and Candidates DOCUMENTS: Local Government Act 1995


POLICY STATEMENT

To ensure that the complaints management process for Council, Committee Members and Candida tes is timely and follows the principl s of natural justice and procedural fairness and is in accordance with legislative requirements.

Tod al with matters relating to breaches of the behaviour requirements in Division 3 of the Code of Conduct, and all Complaints under this Policy should be made with that objective in mind.

1. Scope

This Policy pplies to complaints about br h s orth City's Code of Conduct by Council memb rs, committ m mb rs nd candidat s occurring on or aft r 3 February 2021.

A p rson may mak complaint, in ccordance with th Cod of Conduct, aa ging ab haviour breach agains t Division 3 of th Cod of Conduct

2. Definitions

Authorised Officer

B haviour breach

Candidate

Code of Conduct

Committee Member

Complainant

Th Chi f Executive Officer (CEO), who is approved by Council, to r c iv complaints and withdrawals of complaints under Schedule 1, Division 3 of th Local Government (Model Code of Conduct) 2021 . At the City of Canning, th CEO is I o th City's cornpl ints officer under tion 5.120 cf th Local Gov rnment Act 1995 (WA) (the Act) .

A breach of a behaviour requirem nt in Division 3 of the Code of Con du ct.

' ... a candidate for election as a anncil members .. .' under the Act section 5. 102A.

An individual is considered a candidate when their nomination for election is accepted by a Returning Officer under section 4.49 of the Act. The Code of Conduct applies to the candidate from that point.

Any alleged behaviour breach may only be dealt with if and when the candidate is elected as a Council member.

The Model Code of Conduct for Council members, committee members and candidates.

Any Council member, local government employee or unelected member of the community, in any of those cases, who has been appointed by the Council to be a member of a Council committee.

A person complaining of a behaviour breach by a Council or committee member of the City or a cancidate.


Page 25


Complaint

Complaints Committee

A Complaint, alleg.-ig a breach cl the requirements of Division 3 of the Code of

Conduct, specificaly: (a) Clause 8 - Personal integrity. (b) Clause 9 - Relationship with others. (c) Clause 10- Council or Committee meetings.

The Committee established bv the Council in accordance wit h s.5. 8 of the Act for the purpose of dealing with Behaviour Complaints. The role of the Complaints Committee is outlined in dause 9 of this Policy.

Complain t s Mediator A person appcinted as Compla.-its Mediator under clause 6 of th is Policy.

Complaints Pol icy for Council Referred to as 'the Policy'. Members, Committee Members and Candidates

Council

Council Member

Couns llor

Evid nc

Inv stig tor

Local gov rnment

Th Council of the uty of Canning.

An incividual who has been elected as a Council member under the Act. This Policy also applies to a Council member who is a committee member on a Council corrmittee.

A person appcinted as Counsellor und r clause 6 of this Policy.

Th availabl facts or information which go to indicate whe th r or not n allegation of a breachis tru or valid . Evidence prClllided by th Complain nt and th Respondent, and any other availabl nee, to d id wheth r a breach has occurred.

A person appoint d as Inv stigator, being suitably qualifi d, comp t nt nd lie ens d to ct as n Investigator in W stern Australi und r claus 6 of thi s Policy.

Local goverm, nt means a local governm nt tabl ish ed und r th Act .

Loe I Gov rnment Act 199S Referred to as 'the Act' .

Loe I Gov rnment (Mod I Cod of Referred to as the 'Rues of Conduct'. Conduct) Regula tions 2021

Respondent

R port

Vexat ious proceedings

Th person to whom th Com plaint relates.

Th report for the Complaints Committ of the outcome of the investiga t ion of a Complaint dealing with the lollow.-ig:

(a) Whether or not the Investigator considers that the behaviour breach the subject of the Complaint has occurred;

(b) The evidence relied on by the Investigator under clause 12(3) of the Code of Conduct for that conclusion; and

(c) A recommendation as to whether no further action should be taken on the

Complaint, or as to the terms of a plan under clause 8 o f the Code of Conduct.

The definition of 'vexatious proceedings' in section 3 of the Vexatious Proceedings Restriction Act 2002 is to be used as a guide by t he Authorised Officer or the Investigator to determine whether a complaint is vexatious. Vexatious proceecings means proceedings:

(a) which are an abuse of the process of a court or a tribunal; or

(b) instituted to harass or annoy, to cause delay or detriment, or for any other wrongful purpose; or

2


Page 26


(c) instituted or pursued without reasonable ground; or

(d) conducted in a manner so as to harass or annoy, cause delay or detriment , or achieve any other wrongful purpose.

Other terms used in this Policy that are also used in the Act have the same meanings as they have in the Act unless t he

contrary intention appears.

3. Confidentiality of Complaint s

The City will take all reasonable steps to maintain confidentiality when dealing with the Complaint, in order to protect both the Complainant and Respondent. Council members, City officers and contractors who have a role in handing a specific complaint will be provided with sufficient information to fulfill their role. They must manage this information securely, and must not disclose or inappropriately use this information.

Complainants will be advised of the level of confidentiality they can expect, and that breaches of confidentiality on their part may prejudice the progress of their Complaint.

The Investigator's deliberations and determination are to be confidential and reported only to the Authorised Officer and the Complaints Committee.

The fact of a Complaint having been made and th details or a Complaint and the processes undertaken in connection with a Com pl a int including the referral to an Investigator are confid nti I matt rs and should not be disclosed unless and until th Complaints Committee has mad a formal findirg or breach in respect of th Complaint.

4. Process for ma kine a Complaint

I niti t ion of Complaint: (a) Any p rson may make a Complaint alleging a behaviour br ach. (b) A Complaint must be in writing on th City's pprov d form - 'Complaint About Alleg d BehaviourBre ch form'.

(c) Th complainant must lodg th Complaint with th City's Authorised Officer. (d) Th complain nt must provide with the Complaint, d ils or th aleg d beh viour breach tog t her with ny

supporting evi d n ce. ( ) Th Complaint must be lodg d within on month or th occurrence of th alleg d behaviour br ch. (f) A Compl int must be submitted by th complainan, or by a duly uthoris d person who is duly uthoris d to

repr sent th complainant.

A Complaint cannot b submitt d nonymously.

Th Authori d Officer is to provid all Complaints to the Investigator (clause 6).

Th Authoris d Officer within 14 days of receiving a Complaint: (a) Must contact th complainant ackno.vledging that the Complaint has been received; (b) As part of the acknowtedwnent process, must provid the complainant with a copy of the City's Complain ts

Policy. The acknowledgement must highlight the obligations to maintain confid ntiality; (c) Must provide the Council or corrmittee member to whom the Co~laint relates with a copy of the Policy and a

copy of the Complaint (including the name of the complainant); and (d) Must send to the Investigator the Complaint together with details of the aReged breach and any suppor ting

evidence provided by the complainant.

Complaints are to be dealt with and considered in an order based on the order in which they are received by the Authorised Officer.

A Complaint relati~ to a candidate is only to be referred to an Investigator if and when the candidate is elected as a Council member, but in any event the Complaint must be lodged within one month of the occurrence of the alleged behaviour breach.

5. Initia l assessment by Authorised Officer

The Authorised Officer is to assess whether or not the Complaint falls within the jurisdiction of the policy:

(a) Where the Complaint is assessed as not being within jurisdiction of this Policy, the Complaint is not progressed under t his Policy.

3


Page 27


(b) Where the Complaint is assessed as being a vexatious proceeding then the Authorised Officer may make an assessment t hat the Complaints is not within jurisdiction of this Policy, and the Complaint is not progressed under t his Policy.

(c) Where the Complaint is assessed as being within the jurisdiction of this Policy, the Complaint is handled under t his Policy.

6. Appointment of Investigator, Complaints Me<iator and Counsellor

The Aut horised Officer is to appoint:

(a) An Investigator, being a person (or persons) who is suitably qualified, competent, and licensed to act as an Invest igator in Western Austrafia; who is not an employee, current, or former elected member of the City to review and consider one or more Complaints of behaviour breach and to report on the outcome of any investiga t ion to the Au thorised Officer for transmission to the Complaints Committee. An Investigator may, if required and wi th the Authorised Officer's approval, appoint an appropriately qualified professional provider to provide

complementary skills deemed necessary for the proper execution of the invest~ation; and

(b) A Com plaints Mediator, being a person with relevant experience who is not an employee; current or former elected member of the City, in the event that both parties to the complaint agree to mediation as the first option for dealing with the Complaint, and/ or Complaints C01TTI1ittee determines that the Complaint is to be deal t wi th by

both parties engaging in mediation; and

(c) A Counsellor, being a person with relevant experience who is not an employee; curr nt or former elected member of the City, in the event that the Complaints Committee d termin th t the Complaint is to bed alt with by the respond nt und rtaking counselling.

Th Authori d Officer is to d al with th remun ration of an Investigator, a Complaints Mediator, and a Coun lier in ccordanc with clau 17.

7. lnvestlcator ma kine a determination

As th first option ford aling with a Complaint and b fore progr ing with th consid ration or det Complaint, th Investigator sh II offer to both parties m diation by an independ nt mediator, to b Authori d Officer. M diation can only proc d if agr d to by both parti s.

rmi n tion of th ppoint d by th

If issu s rais d in th Complaint are resolved to th satisfaction of both parti s in m diation before th d t rmi nation of th Compl int, th complainant must lodg a Withdrawal of Complaint in writing with th Authorised Offic r.

B fore making a d termination in rel tion to a Complaint, th Investigator must provid the R spond nt wi th an opportunity to respond to th all gations in the Complaint and to provid their own comm nts and vid nc for

consid ration within 14 days d the notification of the Complaint to them by th Authorised Officer. Aft r considering a Compl int, the Investigator must make ad termination as to whether or not th alleg d b haviour br ach has occurred. Th Inv ~ator's d termination must be mad within thirty days: (a) From receiving a Complaint from th Authorised Officer; or (b) From receiving a copy of the r ponse to the alegations by the Respondent, whichever is the later.

A de termination 1:7)' the Investigator that the alleged behaviour breach has occurred must be based on evidence from which it may be concluded that it is more likely that the breach occurred than that it did not occur.

The Investigator must not make a finding that a behaviour breach has occurred without first having given the Responden t

a reasonable opportunity to be heard. This must be addressed in the Report.

Having made a determination on the alleged behaviour breach, the Investigator must inform the Authorised Officer by providing a det ermination and reasons for it in a Determination and Reasons Report (Report ); within 14 days o f making t he det ermination.

If t he Investigator makes a determination that the alleged breach has occurred, the Report must make a recommendation if further action is required and make a recommendation on the plan to address the behavio ur of t he Responden t (action plan).

The Investiga tor must recommend in the Report to the Complaints Committee, through the Authorised Officer, to dismiss a Complaint if it satisfies the criteria of clause 13 of the Code of Conduct.

4


Page 28


8. Actio n Plans

When preparing an action plan under this Policy, the Investigator must consult with the Respondent. The member or candidate must be provided with the opportunity to be involved in matters such as the timing of meet ings or t raining.

An action plan may include a requirement for the Respondent to do one or more of the following: (a) Engage in mediation ;

(b) Undertake counsellir-.,:; (c) Undertake tra ining (e.g. a WA Local Government Association Elected Member training course); or (d) Take other action the local government considers appropriate .

An action plan should be designed to provide the member with the opportunity and support to demonstrate the

professional and ethical behaviour expected cl elected representatives. The plan should outline: (a) The behaviour(s) of concern; (b) The actions to be taken to address the behaviour(s); (c) Who is responsible for the actions; and

(d) An agreed timeframe for the actions to be completed.

9. Complaints Committee

Th Complaints Committee is a Committ e of Council established in accordance with s.5.8 of the Act for the purpose of dealing with B haviour Complaints. It will be convened to d al with Complaints pertaining to Division 3 of the Code of

Conduct.

Th Complaints Committee is a Committ e of Council Members only. Wh re a Complaints Committ M mb r is

id n t ifi d in the Complaint as either th Compl in nt or the Respond nt, th y are to r cuse th mselv s from th Committ 's function by providing an apology.

Th Complaints Corrmit e may avail itself of leg I assistance, as r quir d, to guid d liberations.

Th fun ction and memb rship of th Complaints Committ is as per th Compl ints Com mitt Terms of R f r nc . Th xt n t of uthori ty provid d to the Comp I ints Committ e is specifi d in th relevant D legated Authority.

10 . Report provided to Complaints Committee

Th Authoris d Officer must provid a confidential report to the Complaints Committe , including: (a) A copy of the Complaint; (b) The Report cl th Inv tigator log ther with the vidence received by th Inv s tigator and any submissions

or ot her communications from th parti s; (c) Ar comm ndation on th qu stion wh th r or not a behaviour breach has occurred; (d) Ar comm ndation as to wh th r ny and if so what further action is required; (e) If furth er action is r quir d, a recommendation must be provid d to th Complaints Corrmittee on an ac tion plan

to address the behaviour of th Respond nt; and

(f) Details of th costs incurred part of th Investigation.

11. Complaints Committee fin dine

The Complaints Corrmittee must not make a finding that a behaviour breach has occurred without first having given the

Respondent a reasonable opportunity to be heard (e.g. this may be in the form of a written or verbal submission to the Complaints Committee).

A finding that the·a lleged behaviour breach has occurred must be based on evidence from which it may be concluded that it is more likely that the breach occurred than that it did not occur.

If the Complaints Committee makes a finding that the alleged breach has occurred, it may resolve to: (a) Take no further action; or (b) Prepare and implement an action plan recommended by the Investigator with or without modifications as it thinks

fit.

Based on the Investigator's Report, the evidence and any further comments or submissions by the part ies, t he Complaints Committee may: (a) Dismiss the Complaint in accordance with dause 13 of this Policy; or

5


Page 29


(b) Find that t he alleged breach has occurred; or (c) Find that t he alleged breach has not occurred; or (d) If the find ing is that the breach has occurred, decide th at no further action is required; or (e) If the find ing is that a breach has occurred, decide that further action is required and consider the adopt ion of

an action plan; or (f) Adopt an act ion plan to address the behaviour of the Respondent.

If the Complaints Commi ttee makes a finding that the alleged breach has occurred, it must give reasons for that finding.

The Local Government (fl/lode/ Code of Conduct) Regulations 2021 do not provide the respondent with the opportuni ty to appeal the Complaints Committee's findi11:.

12. Authorised Officer act in1 on Complaint Committee findin1

Wh en the Complaints Committee makes a finding in relation to a Complaint, the Authorised Officer must give the Complainant and the Respondent written notice of: (a) The finding and the reasons for the finding; and (b) If the finding is that the aReged breach has occurred, Complaint Committee's decision on the course of act ion to be

taken from the options in clause 8 of this Policy.

13. Dismissal of Complaint

Th Complaints Com mitt must dismiss a Complaint wher : (a) Th behaviour occurred at a Council or committee m ting and the behaviour was d alt with at that m ting;

and (b) Eith

Th b haviour was d alt with by th person pre idng at th m ting; or b. p rson r sponsible for the behaviour has taken r edial action in cordanc with the local law of th local

gov rnm nt th t d als with me ting pr dur s.

In ny ev nt, b haviour that is n off nee und a I al law th t deals with m ting procedur s cannot b d alt with as b haviour breach.

14. Withdrawal of Complaint

A complainant may withdraw their Complaint any tim befor it is consid red by th Complaints Committ

Th withdrawal of a Complaint must be: (a) In writing; and (b) Given to the Authorised Officer.

Withdrawn Complaints are not reported to Complaints Committee.

15. Compliance with plan requirement

The Authorised Officer is to monitor the actions against tim frames set out in an action plan and report back to the Complaints Committee when the actions have been completed or if there was a non-compliance.

If an ac tion plan includes any of the requirements in clause 8 of this Policy (i.e. in clause 12.6 of the Cod e of Conduct). failure to comply with that requirement is a breach of clause 23 of the Code of Conduct and is a breach of the Rules of Conduct and is a minor breach under section S.105(1) of the Act. The Authorised Officer is to refe r the minor breach to the Department of Local Government, Sport and Cultural Industries Standards Panel.

16. Com plaints th at a re Inappropriate under this Policy

A breach of the Ru les of Conduct is a minor breach under section S.105(1) of the Act, and is not the intended subject of t his Pol icy. Consequently, Complaints such as the following are inappropriate to be dealt with under th is Policy:

(a) Complaints made with the intent of addressing personal grievances or disagreements; (b) Complaints made to express dissatisfaction with a Council or corrmittee member's lawfully made decisions or

performance of their role;

6


Page 30


(c) Min or breaches under section 5.105(1) of the Act; (d) Serious breaches under section 5.114 of the Act; and (e) Allegat ions of corruption.

17. Cost in the Complaints process

No fee is charged to lodge a Complaint under this Policy.

The Investigator, Complaints Mediata, or Counsellor appointed pursuant to the Policy may charge the City a fee to cover t he costs of dealing with the Complaint whether or not a breach is utimately found.

Any fee charged by an Investigator, Complaints Mediator or Counsellor, is to be based on the time spent in connection wi th t he Complaint and may be established in advance on a quotation or otherwise inaccordance wi th the Ci ty' s purchasing policy.

The Authorised Officer wal report to the Complaints Ccmmittee on costs expended pursuant to this Policy.

GOVERNANCE REFERENCES Statutory Compllanc■

PrOCHI Unlcs

POLICY ADMINISTRATION Pr"lr■m rHponslbl•

Gov rn nc & Int grity

u slon D•dslon R•f••nca

1 CC- XXX -21

Local Government Ad 1995 Local Government Model Code o Conduct R ulations 2021 . D21/17422 City of Canning Cod of Conduct for Council Members, Committ e Members and Candidates Flowchart - Handling Complaints gainst Council Members, Committ M mbers and Candidates Complaints About Aleg d Br h Form

Corporiit and Convnerd I

MHti nc typa and date Dal•catlon No. lor N/A) ______________ ..,..._ OCM l00C XXXX 2021 B

7

Item C

C-0

41

-21

- Atta

chm

ent 3

Flo

wch

art - H

an

dlin

g C

om

pla

ints a

ga

inst C

ou

ncil M

emb

ers, Co

mm

ittee Mem

bers a

nd

C

an

did

ates (O

ptio

n A

)

Page 3

1

CC

-04

1-2

1

Co

mp

laints P

olicy fo

r Co

un

cil Mem

bers, C

om

mittee M

emb

ers and

Can

did

ates C

C-0

41

-21

Comp6H\tet .... b<h•"'

► , ..,11·em,--1t<fft'edby Ao,11,or1'c<I OU!c(f ,

• Atlt ittH Of ., ... , ...... ti tom,W,.Mllte~ fMtlplOf~1tt MIii .... compM , ...... WI_... I furi,d el ,olcy

...... _, ...,

.... --,__ .......... ... '"' .. of IN

,olq!

Handling Complaints against Council Members, Committee Members and Candidates {Option A)

M i, -• ___ ,,_ .....,.., --Olb

o, ....... ,,_ ... -

-

l

~- . -. ...... ....., ... _ ... ..., ..... '"°""'•'-MIi•

... ...--..-·--,._..._ - ...... ,.... __ -· • ............. ....,. ... _ .... _ ...... .. , ..... -~·--

• ......... _01..., ....., __ ecwno411N

,~ ...... -.... ,...,. -.... ---.. .,._hotd.,"'LJ tlif 1MCOd9of -w.hotkt410N tt 1fi,ft1b1Mt11 Qt ILll'ldwdl ..,_.4c-. .. ln1of .... b,NCh).wl 1 potllAOn

<omp nt.el tourd.

--

Item C

C-0

41

-21

- Atta

chm

ent 4

Flo

wch

art - H

an

dlin

g C

om

pla

ints a

ga

inst C

ou

ncil M

emb

ers, Co

mm

ittee Mem

bers a

nd

C

an

did

ates (O

ptio

n B

)

Page 3

2

CC

-04

1-2

1

Co

mp

laints P

olicy fo

r Co

un

cil Mem

bers, C

om

mittee M

emb

ers and

Can

did

ates C

C-0

41

-21

~

omflbln t ol ~ ...... br~haf

hJrtlour ► rtq1,1k" no

rec:tNtdby Authoril-td OIi'<., ,

-AuthDrllitd Offk:itr - aHIIKl:t

lu•• Oflht pol l

Handling Complaints against Council Members, Committee Members and Candidates {Option B}

M..._.il _..,.

OIi<.,

< • ._......~ -----(ornplHIIIII - ...

~-· ""It • wllh6'.w4el -~-· .... Author'litd Olbo

~-•·· ... .... -.. .... .... ,,_. <ttllllNi ...

COil'lpiM'liH co_, ........ . ..-.. appar11a11r.,1.

,r°"4M lt 11D MhNMd. ...

~Ii, .-

" ~·fltComplan..Cortht lltt,ponditft\ 1hr, , .. tor UMl'-'"MI,

from '"' (CIITWN'llft, -· ..,,....... .......

-· c:o...1 ....... lnd.ir.:lh.lldw .......... _. ... NOT actvf"~ _.

rftGHl-19 ... IIICI -~c, ... ....... . _,...._ ... _ ......

ouw,~•• .tat111ftHC•llllltht .....,. __

COft11,MNUi c- ... ......... .,.. ......, .. _. .... ---fil"MllwlMhli' ....

"""~-""-

WhotlNdONkitt ,,.1 br 'Hh 10

cu, llindttdl P,tntlk-omp-,1111 ol IMlClfbrt•h).and

ft,c>ftl "°"' ~IMilii lO

COfflplPt,U,

(.ammlltN.

--

Item CC-041-21 - Attachment 5 WALGA Template-Behaviour-Complaints-Comm-TORs-FINAL

Page 33


WALGA Template Behav·our Comp aints Committee Terms of eference

WALGA Noce:

This Template is to be read in conjunction with WAL GA s Policy Development Framework - Code of Conduct Behaviour Complaint Policy.

The WALGA Template - Behaviour Comp/ ints Committee Terms of Reference has been developed with the intention of providing Local Governments with a d cision-making mechanism that minimises the potential for conflicts of int rest and apprehended bias. This is proposed to be achieved by establishing a Committee of Council, with delegated authority, to manage complaints received under DMsion 3 of the Local Government's adopted Code of Conduct.

When developing a Behaviour Complamts Commltee Terms of Reference, please consider: • The guidance and advice included ;, the WALGA Policy Development

Framework for Code of Conduct Behaviour Complaint Management Policy and the subsequent Policy proposed for adoption by your Local Government.

• The WAL GA Template Delegation for Behaviour Complaints Committee and the subsequent delegation proposed for adoption by your Local Government.

The Behaviour Complaints Committee Terms of Reference should be developed to be consistent with the protocols specified by each Local Government in its Code of Conduct Behaviour Complaint Management Policy and any delegated authority to the Behaviour Complaints Committee.

Please contact WALGA Governance for further advice and guidance on implementing a Behaviour Complai'lts Committee [email protected] or call 9213 2514.


Page 34


Policy Title: Behaviour Complaints Committee Terms of Reference

Policy Objective

To establish Terms of Reference for the Behaviour Complaints Committee of the [insert LG name] .

Policy Scope

This Policy applies exclusively to the ~nsert LG name]'s Behaviour Complaints Committee.

Committee Function

The Behaviour Complaints Committee is a Committee of Council established in accordance with s.5.8 of the Local Government Act 1995 (the Act) for the purpose of dealing with Behaviour Complaints made under Division 3 of the [insert LG name]'s Code of Conduct for Council Members, Committee Members and Candidates (Code of Conduct).

The extent of authority provided to the Behaviour Complaints Committee is specified in the relevant Delegated Authority , and includes:

• Dismissing a behaviour complaint in accordance with clause 13 of the Code of Conduct and providing reasons for any such dismissal.

• Making a Finding as to whether an alleged complaint has or has not occurred, based upon evidence from which it may be conduded that it is more likely that the breach occurred than it did not occur {clause 12(3) of the Code of Conduct}.

• Determining reasons for such a Finding.

• Where a Finding is made that a breach has occurred , determining:

o To take no further action; or

o Prepare and implement a plan to address the behaviour of the person to whom the complaint relates.

The extent of authority of the Behaviour Complaints Committee is limited by Condition of the Delegated Authority.

Membership

The Complaints Committee is a Committee of Council Members only in accordance with s.5.9(2}(a} of the Act.

Membership of the Behaviour Complaints Committee will comprise of [min of 3 members -s.5 .8] Council Members, appointed by Council in accordance with s.5.10 of the Act .

In addition, at least [insert number] Council Members will be appointed as Deputy Committee Members in accordance with s.5.11 A of the Act.


Page 35


The Delegated Authority Condition prescribes that if an appointed Committee Member is identified in the Complaint as either the Complainant or the Respondent, they are to recuse themselves from the Committee's Function by providing an apology. They are to be replaced for the duration of the handling of the subject Complaint by a Deputy Committee Member, selected by the Presiding Member of the Committee.

Meeting Schedule

Meetings are to be scheduled as required by the CEO or Behaviour Complaints Officer in consultation with the Committee Presiding Member.

Delegated Authority

The Behaviour Complaints Committee will act under Delegated Authority in accordance with s.5.16 of the Act. The delegation is recorded in the «Shire/ Town/ City of XXX» Register of Delegations.

It is a Condition of Delegated Authority that the Behaviour Complaints Committee will be unable to exercise delegated authority if the Complainant or Respondent attend as a Complaints Committee Member.

Committee Governance

Complaints Behaviour Committee meetings are required to:

• be called and convened by the CEO, as required, ii consultation with the Committee's Presiding Member,

• include public question time [AdlTW) rSJ • make the Committee Notice Papers and Agenda publicly available [s.S 94(p) , s S.96A(f)J,

with the exception of agenda content that relates to that part of the meeting which will be closed to members of the public under s.5.23(2) [Adrrrn r 14}; and

• make Committee minutes publicly available [s.S 94(n), s S 96A(h)J, with the exception of Minutes content that relates to that part of the meeting which was closed to the public or was determined as confidential under s.5.23(2).

Page 2


Page 36


Document Control Box Document ResponsibHities: Owner: I pnsert Position Title) Reviewer: pnsert Position Title]

I Owner Business Unit: Decision Maker:

Compliance Re uirements: Legislation: Local GC1.'errment Act 1995

Local GC1.'errment (Model Code a Conduct) Regulabons 2021

Other:

pnsert Unit TiUe) Council

Organisational: Council Pohcy XXX Code a Conduct Behaviour Complamts Management Delegated Authonty Beh8V1our Compl11nts Committee

DocumentMan119ement Risk Rating [l~w / med / Review [annaul I biennial Next I [20##] I Records

high] Frequency I triennia~ Due: Ref: [CP####]

Version# 1. 2.

I Decision Reference: Synopsis: [decision date / TRIM Reij [bnef desmpbon of the adopt10n / changes approved]

Page 3


Page 37

CC-047-21 Proposed Road Dedication - Lot 500 Wharf Street, Cannington and Lot 5080 Cecil Avenue, Cannington

CC-047-21



SUB PROGRAM: Land Utilisation

FILE REF: Q21/596


REPORTING OFFICERS: Nicholas Michael - Land Officer

Nikki Crook - Leader Land Assets

Gary McCullough - Senior Project Leader - Canning City Centre

Troy Bozich - Manager Development Engineering


Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: Safe, well-designed and maintained roads. Council Strategy: Less traffic and congestion.

Authority/Discretion: Executive: The substantial direction setting and oversight role of the Council eg adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.

Attachments: Nil.

In Brief:

The purpose of this report is to seek Council’s authorisation to request the Minister for Lands to dedicate the following two parcels of land as road reservation:

1. Lot 500 Wharf Street, Cannington. This road reserve will form part of the Lake Street extension.

2. Lot 5080 Cecil Avenue, Cannington. This road reserve will form part of the Lake Street extension.

Council is asked to support the Officer Recommendation because:

1. Both road reserves are required for the City’s future road network as outlined in the Western Australian Planning Commission approved Canning City Centre Activity Centre Plan.

2. The proposed road dedications will ensure clear and consistent land tenure to facilitate the future road construction on the subject land.


1. The land tenure will not be consistent and may present complications for the use of that land in the future, particularly for public utilities wanting to construct in a road reserve.

2. The land tenure for each portion of road reserve will not accurately represent the City’s proposed road network.


Page 38


CC-047-21

OFFICER RECOMMENDATION

That Council:

1. Requests the Minister for Lands, in accordance with Section 56 of the Land Administration Act 1997, to dedicate Lot 500 Wharf Street, Cannington and Lot 5080 Cecil Avenue, Cannington as public road reserve.

2. Authorises the Interim Chief Executive Officer to finalise and sign all documentation associated with Part 1 above.



15 September 2020 Ordinary Council Meeting

SD-018-20 Endorsement of land acquisition and Concept Design for Cecil Avenue East.

BACKGROUND

1 Under Delegation No.473 – ‘Dedication of Land as Road Reservation’ the City is authorised to commence the public consultation process required by the Land Administration Act 1997 for the road dedication. This process was undertaken in September 2021. Delegation No. 473 requires a report to be submitted to Council for the final decision following the aforementioned public consultation.

2 In November 2017, the Western Australian Planning Commission (WAPC) approved the Canning City Centre Activity Centre Plan (CCCACP). The CCCACP is a strategic document which will guide future development in the Canning City Centre region. The Canning City Centre is a major transit-oriented development location, identified as a Strategic Metropolitan Centre and will be a major growth area by 2031, with the new METRONET program delivering elevated rail and a new Cannington Train Station by 2025.

3 As a result of the expected population growth identified in the CCCACP, the City must deliver a series of connecting roads including the extension of Lake Street from Cecil Avenue through to Wharf Street. Construction of this road, along with the future planned Carousel Road Extension and the supporting laneways, will enable future developments to be constructed to their optimal potential densities and heights.

Lot 500 Wharf Street, Cannington

4 Lot 500 Wharf Street is a Crown Reserve vested in the City of Canning for ‘Recreation and Community Purposes’. This Crown Reserve No 50820 was created in late 2010/early 2011 and subsequently vested with the City in February 2011.

5 Previous records indicate that this Lot 500 was previously a road reserve that was closed to accommodate the potential expansion of the Cannington Leisureplex. On ground, this portion of land has formed part of the Cannington Leisureplex site and is currently being used for vehicular access and car parking.


Page 39


CC-047-21

Lot 5080 Cecil Avenue, Cannington

6 Lot 5080 Cecil Avenue is a Crown Reserve vested in the City of Canning for ‘Public Access’. This Crown Reserve No 47726 was created in 2004 and was then vested with the City in November 2004. Historically, the subject reserve has remained vacant and appeared to form part of the adjoining sites previously owned by the Department of Communities and now Development WA.

7 Records are not clear as to why this reserve was created in 2004, though there is evidence that many of the surrounding land parcels, which were previously Crown Land Reserves, were subject to changes at the same time. The transfer of Crown Land Reserves to freehold land owned by the Housing Authority (now Department of Communities) occurred in 2004/2005 and it is likely the Reserve 47726 was created for future road requirements, given its shape and the truncations at Cecil Avenue.


Page 40


CC-047-21

DETAILS

8 The CCCACP requires the delivery of a new connecting road (Lake Street extension) from Cecil Avenue to Wharf Street. The proposed road dedications form part of the Lake Street Extension. This will provide a desirable and direct link between Cannington Leisureplex and Cecil Avenue and further promote the viability and accessibility of the Leisureplex. Subsequently, the future land comprising of Lot 500 Wharf Street and Lot 5080 Cecil Avenue is to be dedicated as road reserve and the road is to be constructed as a part of Phase 2 of the CCCACP. With the design phase approved by Council, the programs for construction of the Lake Street Extension have commenced, with the service relocations contract commencing on site on the 25 October 2021. Delivery of the main works package will commence in February 2022.

9 The full scope of the Lake Street extension can be seen below. The remaining section of the Lake Street extension, exclusive of Lot 500 Wharf Street and Lot 5080 Cecil Avenue is located over 3 parcels of land, being 58 (Lot 5079) Cecil Avenue, East Cannington, 181 (Lot 123) Wharf Street, Cannington and Lot 2 Sevenoaks Street, Cannington.

10 A total land area of 2,265m2 is required from 58 (Lot 5079) Cecil Avenue, Cannington. The subject site is currently owned by Development WA and they have recently agreed to cede the land to the City free of cost. A joint subdivision application to create the proposed road reserve was lodged with the Western Australian Planning Commission in August 2021. It is expected the subdivision and land acquisition will be finalised within 6-9 months.

11 A total land area of 81.2m2 is required from Lot 2 Sevenoaks Street, Cannington. The subject site is current owned by Water Corporation. The City has recently made an offer to purchase the whole of this Lot 2 and is currently awaiting a response. City officers have followed up with the Water Corporation and are expecting a response in November-December 2021. This response will detail how best to move forward with land requirements in this location and may be subject of a future item to Council.

12 No 181 (Lot 123) Wharf Street, Cannington (Coker Park) is owned in freehold title by the City of Canning. As such, construction works may commence and can run concurrently with any land tenure changes. It is expected that the subdivision to create this road reserve will be addressed together with the land required from Lot 2 Sevenoaks Street, owned by the Water Corporation.

Legend

D Activity Centre Plan Boundary

Transport Infrastructure

cannington Train Station

@ Bus Interchange

c.,q/Clllll'a.ll'lll •<M

Road and Laneway widths (indicative)

13m

•• 15m

•• 20m

6m

■■ 8.5m

Green Links (ind icative)

10. l m

.. H m

Information

A 100 200 300 m

CRS: EPSG:283SO {GOA!M / MGA Zone SO)

$oul'<:e$! Blse~suppledby Westem Austr"•nL.andlmlrrn,tkinAuthoffty (LlnOOll,e).

Pradua!d by: Qty ~ Qimkig

Date: ◄ 5ept:ember2020

Software: QGIS 3.U.l·&lw"e$


Page 41


CC-047-21

Lot 500 Wharf Street, Cannington

13 The area of the subject land is 3,847m2 and is proposed to be dedicated as road reservation to form the north-western part of the Lake Street Extension.

14 With the construction of Lake Street Extension and its dedication as a road reserve, modifications will be required to the Cannington Leisureplex carpark. The perpendicular bays against Coker Park will be removed and parallel parking bays will be constructed on both sides of the street. This will result in the loss of 33 bays. The site currently has 305 bays and this will be reduced to 272 bays.

15 Parking surveys have been undertaken at the Cannington Leisureplex during and outside the September/October school holiday period. The peak parking demand is 222 vehicles which occurred on Wednesday at 11:30am on 29 September 2021 (first week of School Holidays). The carpark was 73% full, resulting in 83 vacant bays.

16 Leisure Services has advised that that the Long-Term Financial Plan has modelled the Cannington Leisureplex with an 8-10% increase in growth. If a growth of 10% occurred in the peak period, then the maximum parking would increase to 244 vehicles (90% full with 28 spare bays). The peak parking outside the school holiday period is 163 vehicles.

Lot 5080 Cecil Avenue, Cannington

17 The area of the subject land is 2,263m2 and is proposed to be dedicated as road reservation to form the south-eastern part of the Lake Street road extension.

18 This land sits within vacant, undeveloped land owned by Development WA. It is expected that its dedication and subsequent construction of the Lake Street extension may facilitate and encourage the future development of the adjoining land parcels.

19 Further, the City has had protracted and positive discussions culminating in a signed agreement with Development WA and the Department of Communities to secure the additional land required beyond this reserve at nil cost to the City.

Public Consultation

20 In accordance with Section 56 of the Land Administration Act 1997 and Delegation No.473, consultation is required to be undertaken as a part of the road dedication process. The City advertised to any potential affected public utility services authorities and a total of 45 adjoining landowners to provide parties an opportunity comment on the proposal. No objections were received regarding the proposal.

21 The submissions received have been summarised in the table below.

Lot 500 Wharf Street, Cannington Lot 5080 Cecil Avenue, Cannington

Public Submissions Nil. Nil.

Water Corporation No objection. No objection.

Telstra No response. No response.

Western Power No response. No response.

Atco No objection. No objection.

Next Gen No response. No response.

St John No response. No response.


Page 42


CC-047-21

CONSIDERATIONS

Legal Compliance

22 Under the Land Administration Act 1997, Part 5 Section 56 gives power to the Local Government to make a request to the Minister to dedicate Crown land as road reserve. It is a requirement of this Act that the proposal be advertised for public comment and that consultation occurs with affected landowners and public utilities. In this regard, the City has undertaken the required public consultation, as stated above in the Details section of the report.

Policy Implications

23 Not applicable.


Business Plan

24 This action is consistent with the City’s Corporate Business Plan 2018‐2021 for the Land Utilisation sub program, which includes undertaking land administration services to meet the broader land asset needs of the City.

Internal Budget

25 The total costs associated with the road dedication proposal are not expected to exceed $1,000 for each road dedication and will be drawn from the City Centre budget. These costs will cover any survey and lodgement fees required to be paid by the Department of Planning, Lands and Heritage.

Asset Management

26 Should the subject land become Road Reserve, the care, control and management of the road will be undertaken by the City. It is noted that the City is responsible for the maintenance of this land at present, given the management orders in place for these Crown Reserves. It should be noted the costs of construction for the road are funded via the CCC Regeneration Program and the on-going care, control and renewal funding for the road is also accounted for in the City Centre LTFP. Delivery of this new road asset is a key part of this important and strategic project.


27 The proposed road dedications will facilitate the implementation of the CCACP which is in accordance with Policy 6 of the City’s Sustainability Policy CM194 – A commitment to building community capital, social sustainability and a thriving local economy.

Consultation

28 The City has undertaken the consultation required in accordance with Section 56 of the Land Administration Act 1997. Further information can be found in the Details section of this report. It is noted that the City consulted with 45 adjoining landowners and no submissions were received or concerns raised.


Page 43


CC-047-21



Actions Consequence

Likelihood X

Consequence Rating



Enable clear and consistent land tenure to support future development of the Canning City Centre.

Request the Minister for Lands to dedicate the subject land as road reservation.

Almost Certain Significant Very High

(Opportunity)

Officer Recommendation approved by the Council (negative outcomes) Risk B

Minister for Lands rejects request to dedicate subject land as road reservation.

Provide Minister for Lands sufficient information to support road dedications.

Unlikely Minor Low

(Risk)


The current land tenure may delay or complicate the construction of the Lake Street extension.

The situation will remain unresolved. Revised timeframe for implementation of Lake Street extension project.

Possible Moderate Medium

(Risk)


The land tenure will remain inconsistent with the land use. This is not seen as a possible option.

Address concerns or reasons for Council declining the proposal to achieve the land tenure required for the Lake Street extension project.

Almost Certain Significant High (Risk)

COMMENT

29 The subject portions of land Lot 500 Wharf Street and Lot 5080 Cecil Avenue are recommended to be dedicated as road reserve to form part of the City’s future road network. The road dedication is required to formalise the outstanding land tenure actions to facilitate the CCCACP and the future construction of the Lake Street extension.

30 Securing the land tenure for construction of the Lake Street Extension will enable future developments to be constructed to their optimal potential densities and heights. This will in turn allow the expected population growth identified in the CCCACP to be achieved in the City Centre.

VOTING REQUIREMENT

31 Simple majority.


Page 44


CC-047-21


32 The report presented to the Agenda Briefing incorrectly referenced Lot 500 Wharf Street as being within Queens Park, as this is the written information provided within the City’s Intramaps system. However, this contradicts the spatial information, which clearly indicates that Lot 500 Wharf Street is within Cannington. Please see the map below:

33 References to Lot 500 Wharf Street, Queens Park have been amended to Lot 500 Wharf Street, Cannington throughout the item. The City’s Intramaps system will also be corrected.

q ,,.✓•✓/ /

/

1, "0d NNINGTON ,,/

~ //,,.✓•

/

/ /

./

/

/

/

,,.✓-

_,,.,,/ ~

/


Page 45

CC-049-21 Borrowings Requirement for the Year 2021-2022 CC-049-21

CC-049-21 Borrowings Requirement for the Year 2021-2022


SUB PROGRAM: Business Canning

FILE REF: Q21/597


REPORTING OFFICER: Hitesh Attawala - Manager Finance & Asset Management



Community Goal: Effective leadership and good governance. Council Strategy: Prudent financial management and long term financial sustainability.


Attachments: Nil.

In Brief:

At the time of adoption of the Annual Budget for the financial year 2021-2022, Council also endorsed the requirement for raising loans during the year. This report provides an update on the City of Canning’s (the City) loan requirements for the current financial year. Further, the report recommends budget amendments to account for the borrowing needs associated with:

1. The conversion of short term loans to long term loans.

2. Debt-funded carry forward projects.

3. The Shelley West State Underground Power Program (SUPP).


1. The recommendation is in accordance with the Local Government Act 1995, and will enable the City to convert its current short term loans into long term loans, deliver various debt-funded capital projects and the underground power project in a timely manner, without having any impact on the budgeted deficit position.


1. The City will not be able to deliver some of the debt-funded capital projects previously approved by Council.

2. The City will not be able to fund its financial commitment to Western Power relating to the Shelley West SUPP.

3. It will increase the City’s budgeted deficit due to the requirement to repay the short-term loans.


Page 46



That Council:

1. In accordance with section 6.8 of the Local Government Act 1995, approves the budget amendment as detailed under the ‘Internal Budget’ section of this report.

2. Authorises the Interim Chief Executive Officer to provide one month’s local public notice for the intention to borrow funds from Western Australian Treasury Corporation, in accordance with section 6.20(2)(a) of the Local Government Act 1995 for the following purposes.

PURPOSE OF LOAN Loan Amount ($) Term

Conversion of following existing short term loans to long term loans

City Centre Loan 500,000 14 Years

Queens Park Train Station Development 1,304,225 1 Year

Willetton Sports Precinct 2,043,000 4 Years

Kent Street Weir 518,203 4 Years

Willetton Library Refurbishment - Construction 1,500,000 4 Years

Parks and Playground – Sportslighting and Design 1,547,500 4 Years

Sundry - Building Renewals 1,170,000 4 Years

Sundry - Infrastructure Renewals 1,421,297 4 Years

Underground Power Shelley East 455,000 10 Years

10,459,225 Fund capital projects carried forward from previous financial year New Community Piazza – Willetton Sports Precinct 1,348,556 4 years

Kent Street Weir Development 1,448,776 4 Years

2,797,332

Underground Power Project Shelley West 2,700,000 10 Years

**ABSOLUTE MAJORITY REQUIRED**



OCM 16 November 2021 CC-053-21 Budget Review as at 31 October 2021

OCM 21 September 2021 CC-042-21 Budget Review as at 31 July 2021

Adopted

SCM 24 June 2021 CC-034-21 2021-2022 Annual Budget

Adopted

SCM 30 July 2020 CC-051-20 2020-2021 Annual Budget

Adopted

OCM 8 December 2020 CC-073-20 Monthly Financial Report November 2020

Adopted


Page 47


BACKGROUND

1 The City’s 2021-2022 Annual Budget was adopted at a Special Council Meeting (SCM) on 24 June 2021. The City adopted a deficit budget in that all revenues and expenditures including capital works, external grants, debt funding, and the application of reserves would result in a net budgeted deficit of $3.28 million for the year ending 30 June 2022.

2 The adopted budget incorporated new long-term loans to be raised during the year 2021-2022 totalling to $12.10 million. The proposed borrowings were mainly on account of underground power projects, City Centre projects and capital projects for parks and building infrastructure.

3 Since the adoption of the Annual Budget in June 2021, the City has reviewed its requirements for long term loans. The review has identified a need for raising additional long-term loans compared to the amount budgeted within the adopted budget for the year 2021-2022.

4 The need for additional long-term loans is on account of following factors:

a) Conversion of short-term loans raised during 2020-2021 financial year into long term loans.

b) Projects carried forward from 2020-2021 financial year.

c) Underground power project for Shelley West.

DETAILS

5 Council adopted the budget for the 2020-2021 financial year with an expected borrowing of $18.75 million in the form of short term or long-term borrowing. Below is an extract of Note 7 on borrowing information included within the adopted budget.

6 As per report CC-073-20 on Monthly Financial Report November 2020, Council approved $499,000 for payment of design fees for the underground power project in Shelley East. This payment was to be funded by way of short-term borrowings utilising the City’s short term lending facility (also known as a ‘Liquidity Facility’) it has established with Western Australian Treasury Corporation (WATC).

Conversion of short-term loans raised in 2020-2021 financial year into long term loans

7 Based on the status of the 2020-2021 budgeted projects, the City identified a need in May 2021 for long term loans of $14.60 million.

8 As is standard practice when investigating loan arrangements as part of administering the budget, quotations were invited from the City’s principal banker, Commonwealth Bank of Australia (CBA), as well as from WATC. The quotation received from CBA for loan interest was more cost effective compared to WATC. However, the loan offer from CBA was conditional and was contrary to the terms and conditions of the Master Lending Agreement currently in place between WATC and City of Canning. Accordingly, the City was not able to raise the loan from CBA.

7 BORROWINGS INFORMATION

(a) Loans Raised In Financial Year

The Coty Is proposing lo raise lhe following loans during 2020/2021 financial year

Purpose Program Form of Term Indicative Proposed Proposed Borrowing · Interest Rate Amount Unused

Funds at 30 Jun 2021

s Coty Centre RoadWorks Transport Debenture 15 Years 2-34"' 5.250,000 N• Queens Park Train Slabon Development Economic Services Debenue 2 Years 1.21"' 1,304.225 Ni Wllletton Sports Precinct Recreauon and Culture STLF/Oebenture 5 Years 1.4~ 3.400.000 Ni Kent St Weir Recreation and Culn.-e STLF/Oebenture 5 Years 1.4~ 2,000,000 • Wllletton Library refurbishment • Construction Recreation and Culture STLF/Debenture 5 Years 1.4~ 1,500,000 NI Parks & Playgrounds • Sportsllghllng and Design Recreation and Culn.-e STLF/Debenture 5 Years 1.4~ 1,622,500 N• Sundry• Buiding Renewals Recreation and Cultlre STLF/Debenture 5 Years 1.4~ 1,170,000 Ni Sundry . Infrastructure Renewals Recreation and Culture STLF/Debenture 5Years 1.4~ 1,600,000 NI Whaleback Goll Course • Irrigation Upgrade Recreation and Culture Debenture 5 Years 1.4~ 902,500 • Total Now Borrowings 18,749,225 Nll


Page 48


9 The loan requirement for the City was recalculated towards end of June 2021 to be $10.5 million based on the cost expected to be incurred on capital projects funded from loans. The City has an established short term lending facility with WATC for $11 million for the purpose of funding capital works infrastructure, which is due to expire on 30 June 2022. In a bid to raise the $10.5 million before the end of the financial year, the City decided to utilise the short-term lending facility to raise the required amount of loan.

10 The table below shows the amount of actual short-term loan drawn against loan budgeted to be raised during the year.

PURPOSE OF LOAN Budgeted Loan ($)

Actual Drawdown (utilising Short Term Lending Facility) ($)

City Centre Road Works 5,250,000 500,000

Queens Park Train Station Development 1,304,225 1,304,225

Willetton Sports Precinct 3,400,000 2,043,000

Kent Street Weir Precinct Plan 2,000,000 518,203

Willetton Library Refurbishment - Construction 1,500,000 1,500,000

Parks and Playground – Sports lighting and Design 1,622,500 1,547,500

Sundry - Building Renewals 1,170,000 1,170,000

Sundry - Infrastructure Renewals 1,600,000 1,421,297

Whaleback Golf Course - Irrigation Upgrade 902,500 0

18,749,225 10,004,225

Underground Power Shelley East 499,000 455,000

19,248,225 10,459,225

11 The short-term loan totalling $10.46 million, as detailed above, was raised on 30 June 2021 and is due to be repaid after 12 months on 30 June 2022, in accordance with the terms of the City’s WATC short term lending facility.

It is recommended to raise long-term loans for the purposes and terms as outlined in the below table.

PURPOSE OF LOAN – Conversion of following existing short-term loans to long term loans Loan Amount ($) Term

City Centre Loan 500,000 14 Years

Queens Park Train Station Development 1,304,225 1 Year

Willetton Sports Precinct 2,043,000 4 Years

Kent Street Weir 518,203 4 Years

Willetton Library Refurbishment - Construction 1,500,000 4 Years

Parks and Playground – Sportslighting and Design 1,547,500 4 Years

Sundry - Building Renewals 1,170,000 4 Years

Sundry - Infrastructure Renewals 1,421,297 4 Years

Underground Power Shelley East 455,000 10 Years

10,459,225


Page 49


Projects carried forward from 2020-2021 financial year into 2021-2022 financial year

12 The 2020-2021 Annual Budget included $14 million in brought forward capital works projects to provide local economic stimulus. The funding model for the brought forward capital works included the use of $2 million in reserve funds and balance of $12 million funded from borrowings.

13 The table below shows the status of loan drawn as at 30 June 2021 on account of all brought forward projects funded using loan during 2020-2021 Budget.

PURPOSE OF LOAN Budgeted Loan ($)

Actual Drawdown

($)

Balance ($)

(Loan Undrawn) Remarks

Willetton Sports Precinct 3,400,000 2,043,000 1,357,000

Loan drawdown proposed as detailed in ‘Internal Budget’ section of this report

Kent Street Weir 2,000,000 518,203 1,481,797

Loan drawdown proposed as detailed in ‘Internal Budget’ section of this report

Willetton Library Refurbishment - Construction 1,500,000 1,500,000 0 Parks and Playground – Sports lighting & Design 1,622,500 1,547,500 75,000

Loan drawdown not required

Sundry - Building Renewals 1,170,000 1,170,000 0

Sundry - Infrastructure Renewals 1,600,000 1,421,297 178,703 Loan drawdown not required

Whaleback Golf Course - Irrigation Upgrade 902,500 0 902,500

Re-budgeted within adopted 2021-2022 Budget

12,195,000 8,200,000 3,995,000

14 At the Ordinary Council Meeting (OCM) held on 21 September 2021, Council adopted report Budget Review as at 31 July 2021, incorporating all the carry forward projects from 2020-2021 that remained incomplete as at the end of last financial year into the 2021-2022 Annual Budget.

15 As stated in that report, the Willetton Sports Precinct Community Piazza and the Kent Street Weir Precinct Plan were to be funded by borrowing during 2020-2021. Both projects were incomplete as at 30 June 2021, and as such the full amount of their respective loans were not drawn down.

16 It is recommended to amend the 2021-2022 budget to allow the Community Piazza and Kent Street Weir Precinct Plan projects to be funded with long-term borrowings.

Underground Power Project for Shelley West

17 At the time of adoption of the 2021-2022 Annual Budget, pursuant to section 6.38(1) of the Local Government Act 1995 and Regulation 54 of the Local Government (Financial Management) Regulations, a service charge was imposed for the provision of underground power electricity within a defined area of Shelley West, being the Shelley West SUPP.

18 Residents in the Shelley West area were provided the option of payment of their service charges in full or payment by instalment over 10 years. Ratepayers had until 23 June 2021 to respond to this letter and select the payment option to enable the City to issue annual rates notice with the correct service charge.


Page 50


19 The cost of delivering the underground power project was estimated to be $4,641,132 and this amount was recoverable in full from ratepayers residing within the Shelley West project area, via the levying of the above mentioned service charges.

20 Based on the historical trend, it was estimated that 50% of ratepayers would opt to make payment in full and the balance 50% equal to $2,320,556 would be funded from loan borrowing.

21 Annual rates notices were sent out based on the payment option chosen by residents of the Shelley West area. The City has since analysed the payment on account of Shelley West Underground Power Payment and noted that the amount of service charge collected under full payment option was lower than budgeted.

22 The table below shows the variance between service charges estimates included within the adopted budget and comparison with actual payment received.

Budget ($) Actual ($)

Cost of the Project 4,641,132 4,641,132

Service Charge received in full -2,320,556 -1,953,420

Loan to be raised for the balance 2,320,576 2,687,712

23 The cash calls for the Shelley West underground power schemes are payable by the City to Western Power during 2021-2022 with last cash call payable in May 2022.

24 As per the table above, the quantum of long-term borrowings required to fund payment of the City’s cash calls to Western Power has now increased; as such it is proposed to increase the amount to be borrowed to $2.7 million. This figure includes a small amount of contingency for any changes to service charge payments during the year.

CONSIDERATIONS

Legal Compliance

25 Section 6.8 of the Local Government Act 1995 Expenditure from Municipal Fund not included in annual budget.

‘(1) A Local Government is not to incur expenditure from its Municipal Fund for an additional purpose except where the expenditure —

(a) is incurred in a financial year before the adoption of the annual budget by the Local Government;’ or

(b) is authorised in advance by resolution* (*absolute majority required)

26 Section 6.20 of the Local Government Act 1995 is applicable for power to borrow funds. As per section 6.20 (2) where, in any financial year, a local government proposes to exercise a power under subsection (1) (power to borrow) and details of that proposal have not been included in the annual budget for that financial year —

(a) unless the proposal is of a prescribed kind, the local government must give local public notice of the proposal; and

(b) the resolution to exercise that power is to be by absolute majority.


Page 51


Policy Implications

27 FM.05 Budget Preparation Policy.

FM.06 Budget Variations Policy.


Business Plan

28 Business Canning

Financial Reporting:

a) To prepare the City’s Annual Report, Annual Budget, and Long Term Financial Plan.

b) To oversee acquittals for external agencies.

c) To prepare the City’s accounts for audit.

Internal Budget

29 The recommendations contained in this report do not have any implications on the City’s net budgeted deficit position of $3.28 million. The recommendation is of a financial administration nature, and requires a Council resolution to comply with the statutory requirements

30 Based on the details provided above, the proposed budget amendment is summarised below:

Existing Budget

($)

Proposed Change

($) New Budget

($)

REPAYMENT OF SHORT-TERM LOANS BY RAISING LONG TERM LOANS

Repayment of short-term Loans 0 -10,459,225 -10,459,225

Long Term Loans to be raised 0 10,459,225 10,459,225

CARRY FORWARD PROJECTS FUNDED FROM LONG TERM LOANS

New Community Piazza Stage 2 - Construction 0 -1,348,556 -1,348,556

Kent Street Weir 0 -1,707,868 -1,707,868

Long Term Loans to be raised 0 2,797,332 2,797,332

Unspent loan from last financial year 0 259,092 259,092

ADDITIONAL LOAN REQUIRED FOR SHELLEY WEST UNDERGROUND POWER PROJECT

Change in Long Term Debtors-Shelley West -2,109,797 -379,424 -2,489,221

Long Term loan raised 2,320,576 379,424 2,700,000

Asset Management

31 This report recommends to amend the budget for inclusion of capital works carried forward from the previous financial year.


32 This report addresses Sustainability Policy CM194 commitment number 7, as the report provides evidence based financial governance and integrates sustainability risk management into decision making by assessing financial risk.


Page 52


Consultation

33 Not applicable.



Actions Consequence

Likelihood X

Consequence Rating



Better forecasting of budget and timely delivery of capital projects.

Budget estimates revised.


(Opportunity)


Certain community expectations may not be met due to budget amendments.

Changes are communicated to the public through the budget report.

Possible Minor Medium

(Risk)


Delay in funding certain projects.

Review of City budgets (internally and with external consultation).

Likely Moderate High (Risk)


May prevent the City from continuing some projects in a timely manner as well as increase in year end budgeted deficit.


Likely Significant High (Risk)

COMMENT

34 This report identifies and recommends the establishment of additional loans as part of the 2021-2022 Annual Budget to deliver various debt-funded capital projects and the Shelley West underground power project. This report should be read in conjunction with the Council report ‘Budget Review as at 31 October 2021’, as it contains details of loans that are reflected in the current budget review.

VOTING REQUIREMENT

35 Absolute majority required, (as defined in s6.8 (1) (b) and s6.20 (2) (b) of the Local Government Act 1995).


36 A number of questions were asked at the 9 November 2021 Agenda Briefing and responses to those questions taken on notice were provided to Elected Members via email.

37 Minor modifications have been made in the ‘In Brief’ section of this report relating to the Shelley West SUPP.

The loan described as ‘Queens Park Train Station Development’ was for the purpose of acquisition of Lot 201 Sevenoaks Street, Cannington. Council initially adopted report CC-015-19 ‘Purchase of 199-203 Sevenoaks Street, Cannington’, presented at the OCM dated 19 March 2019, where it approved purchase of this land using borrowings. The purchase of land was deferred and was included in the adopted budget for 2020-2021 financial year to be funded using debt funds.


Page 53

CC-050-21 Recruitment For Chief Executive Officer CC-050-21

CC-050-21 Recruitment For Chief Executive Officer


SUB PROGRAM: People & Organisational Development

FILE REF: Q21/598


REPORTING OFFICER: Keeley Hayward - Manager People, Performance & Innovation



Community Goal: Effective leadership and good governance. Council Strategy: Elected Members and staff practice high ethical standards.


Attachments: 1. McLeods Letter of Advice to the City of Canning (D21/300907). (Confidential)

2. Corruption and Crime Commission Allegations of Serious Misconduct - City of Canning Disclosure (D21/301595). (Confidential)

3. Department of Local Government, Sport and Cultural Industries Closure Letter Complainant Allegations of Serious Misconduct (D21/301600). (Confidential)

4. Position Description - Chief Executive Officer (D21/37150). 5. Standards for CEO Recruitment Performance and Termination

(D21/99014).

In Brief:

At its Ordinary Council Meeting on 8 December 2020, (CC-075-20 Council Decision refers), Council resolved to initiate the recruitment process to appoint a Chief Executive Officer (CEO).

On 3 May 2021, Council convened in its capacity as the selection panel. It was alleged that confidential information provided at that meeting, and other confidential information previously provided to Council, was shared with a candidate. Subsequently, at a Special Council Meeting on 10 May 2021 (OC-003-21 Council Decision refers), Council resolved to:

1. Cease the recruitment process for the City of Canning CEO.

2. Disband the CEO Selection Panel.

3. Request the CEO to advise Lester Blades of the cessation of the CEO recruitment process and requests he inform the applicants for the CEO role of the decision of Council.

4. Note the CEO’s advice that the allegation of breach of confidentiality has been referred to the Corruption and Crime Commission (CCC) and Department of Local Government Sports and Cultural Industries (DLGSCI) as an allegation of serious misconduct.

5. Recommence the CEO recruitment process and utilises Lester Blades to undertake the process at the conclusion of the inquiries.


Page 54


6. Request the CEO prepare a report to the May Ordinary Council Meeting (OCM) on arrangements for an interim CEO until the results of the inquiries from the CCC and the DLGSCI are known.

At its OCM on 18 May 2021 (OC-004-21 Council Decision refers), Council resolved to appoint Mr Stephen Cain as Interim CEO for an initial period of six months until 31 December 2021, effective from 26 June 2021. At its OCM on 16 November 2021, Council will consider arrangements for an Interim CEO beyond 31 December 2021.

As the CCC and the DLGSCI have advised that their inquiries are now concluded, point 5 of OC-003-21 Council Decision provides for Council to recommence the process to select a CEO.

Legal Advice has been obtained which supports the City recommencing the CEO recruitment process and is contained as Confidential Attachment 1. Correspondence from the CCC and DLGSCI are provided as Confidential Attachments 2 and 3.


1. Section 5.36 of the Local Government Act 1995 requires a local government to employ a person to be the CEO.

2. The process, roles, responsibilities, and obligations of the parties involved in the recruitment of the CEO will be understood and agreed to.

3. Certainty of leadership and continuity of stability at Executive level will enable the successful delivery of the Long Term Financial Plan, finalisation and delivery of the Strategic Community Plan and ensure that operations and projects continue to be delivered by the City.


1. The City would not be compliant with Section 5.36 of the Local Government Act 1995.

2. Lack of certainty over leadership may compromise the delivery of the City’s Integrated Planning Reporting Framework and may also lead to compromised service delivery to the community and negatively impact employee morale.


Page 55



That Council:

1. Receives the correspondence from the Corruption and Crime Commission and the Department of Local Government, Sport and Cultural Industries indicating that they have concluded inquiries into the alleged serious misconduct. (Confidential Attachment 2 and 3).

2. Endorses the recommendations from the Corruption and Crime Commission which requires:

a) confidentiality declarations be signed by all panel members prior to the commencement of the process; and

b) all papers related to the recruitment process carry a confidential watermark.

3. Notes the Council adopted City of Canning Standards for CEO Recruitment, Performance and Termination (Attachment 5).

4. Appoints Lester Blades to facilitate the process to recruit for the role of Chief Executive Officer on the same conditions as accepted in February 2021 (Council Decision – OC-001-21 refers).

5. Engages Lester Blades to facilitate the following process:

a) Review the Chief Executive Officer position description and selection criteria.

b) Advertise the position.

c) Perform a preliminary assessment of applications.

d) Coordinate shortlisting of candidates for interviews.

e) Prepare interview questions.

f) Schedule interviews.

g) Conduct background, referee and qualification checks.

h) Initiate contract negotiations.

i) Prepare a selection report.

j) Present a Report to Council that outlines the process undertaken during the recruitment process and provides a recommendation to Council.

6. Appoints a Selection Panel, including the Mayor, the Deputy Mayor, Councillor _________, Councillor ________, and Councillor ________ and an independent member who will be appointed at a future Council meeting.

7. Endorses the City of Canning Chief Executive Officer position description as contained as Attachment 4.**

** ABSOLUTE MAJORITY REQUIRED **

8. Approves a remuneration package that offers, salary, superannuation, motor vehicle or allowance, and other benefits as set by the Salaries and Allowances Tribunal, within the range of SAT Level 1 banding, for the position of Chief Executive Officer, with a contract term of five years.

9. Requests that a contract of employment for the position of Chief Executive Officer be based on the industry model Contract and reviewed by the City of Canning’s appointed lawyers, prior to presentation to Council.


Page 56




Ordinary Council Meeting 20 October 2020

CC-059-20 Chief Executive Officer Contract Term

COUNCIL DECISION MOVED Deputy Mayor Jacobs, SECONDED Cr Barry, that Council selects Option B: Notifies Chief Executive Officer Athanasios (Arthur) Kyron that no renewal of contract will be offered and that Council intends to advertise the position, in accordance with the 2016 Contract.

Carried 6/4

Ordinary Council Meeting 8 December 2020

CC-075-20 Chief Executive officer Recruitment

COUNCIL DECISION MOVED Cr Kunze, SECONDED Cr Spencer‐Teo, that Council: 1. Initiates the recruitment process to

appoint a Chief Executive Officer. 2. Requests the City to undertake the

procurement process and present two or more suitable recruitment consultants for Council to consider.

3. Directs a suitable recruitment consultant to facilitate the following process: a) Review the Chief Executive Officer

position description and selection criteria.

b) Advertise the position. c) Perform a preliminary assessment

of applications. d) Coordinate shortlisting of

candidates for interviews. e) Prepare interview questions. f) Schedule interviews. g) Conduct background, referee and

qualification checks. h) Initiate contract negotiations. i) Prepare a selection report. j) Present a Report to Council that

outlines the process undertaken during the recruitment process and provides a recommendation to Council.

4. Approves a budget amendment of $40,000 for the Chief Executive Officer recruitment process.

5. Appoints a Selection Panel comprising the Mayor, Councillors Bain, Barry, Holland, Deputy Mayor Jacobs, Kunze, Ponnuthurai, Porter, Saberi, Spencer‐Teo, Sweeney supported by the recruitment consultant, to short list and interview candidates, with all Members of Council being invited to be present to conduct final interviews.

6. Approves a remuneration package that offers: salary, superannuation, motor


Page 57




vehicle or allowance, and other benefits as set by the Salaries and Allowances Tribunal (SAT), within the range of SAT level 1 banding, for the position of Chief Executive Officer, with a contract term of five years.

7. Requests that a contract of employment for the position of Chief Executive Officer be based on the industry model Contract and reviewed by the City of Canning’s appointed lawyers, prior to presentation to Council. CARRIED BY ABSOLUTE MAJORITY 11/0

Ordinary Council Meeting 16 February 2021

OC-001-21 Chief Executive Officer Recruitment

COUNCIL DECISION PARTS 1 AND 2 MOVED Cr Holland, SECONDED Cr Ponnuthurai, that Council: 1. Notes that the City has undertaken a

competitive procurement process as requested.

2. Receives the assessment of the responses as contained in Confidential Attachment 1.”

CARRIED UNANIMOUSLY 10/0 PART 3 MOVED Cr Holland, SECONDED Cr Ponnuthurai, that Council selects: 3. OPTION A: Council appoints Lester Blades to facilitate the process to recruit for the role of Chief Executive Officer, as contained in Confidential Attachment 2, subject to contract negotiations of a minor nature.

CARRIED 9/1

Special Council Meeting 25 March 2021

OC-003-21 Endorsement of the Chief Executive Officer Position Description

COUNCIL DECISION SUBSTANTIVE MOTION AS AMENDED MOVED Cr Barry , SECONDED Cr Ponnuthurai , that Council: 1. Notes that the attached Job

Description Form (JDF) complies with the Guideline for Recruitment and Standard for Chief Executive Officer Recruitment and Selection, and that it reflects the qualifications, selection criteria and responsibilities of the position.

2. Approves the attached Job Description Form (JDF) for the role of Chief Executive Officer, pursuant to Regulation 5(2) of the Local Government (Administration) Regulations 1996. **

3. Appoints Professor Gary Martin to join the Selection Panel as the independent person, pursuant to Regulation 8(3)(b) of the Local Government


Page 58




(Administration) Regulations 1996.


Ordinary Council Meeting 20 April 2021

OC-002-21 Standards for CEO Recruitment, Performance and Termination

COUNCIL DECISION MOVED Cr Kunze, SECONDED Deputy Mayor Jacobs, that Council adopts the City of Canning Standard for Chief Executive Officer Recruitment, Performance and Termination as contained in Attachment 1 noting that: 1. This replicates the model standard in

Schedule 2 of the Local Government (Administration) Regulations 2021;

2. Relies on the Western Australian Local Government Association template; and

3. Is being applied to the current Chief Executive Officer recruitment process.


Special Council Meeting 10 May 2021

OC-003-21 CEO Recruitment Process

COUNCIL DECISION MOVED Mayor Hall SECONDED Cr Spencer-Teo, that Council: 1. Ceases the recruitment process for the

City of Canning Chief Executive Officer. 2. Disbands the CEO Selection Panel. 3. Requests the CEO to advise Lester

Blades of the cessation of the CEO recruitment process and requests he inform the applicants for the CEO role of the decision of Council.

4. Notes the Chief Executive Officer’s advice that the allegation of breach of confidentiality has been referred to the Corruption and Crime Commission and Department of Local Government Sports and Cultural Industries as an allegation of serious misconduct.

5. Recommences the CEO recruitment process and utilises Lester Blades to undertake the process at the conclusion of the inquiries.

6. Requests the CEO prepare a report to the May Ordinary Council Meeting on arrangements for an interim CEO until the results of the inquiries from the Corruption and Crime Commission and the Department of Local Government, Sport and Cultural Industries are known. CARRIED 7/4

Ordinary Council Meeting 18 May 2021

OC-004-21 Appointment of Interim Chief Executive Officer

COUNCIL DECISION MOVED Mayor Hall, SECONDED Cr Bain, that Council selects Option A: 1. Appoints Mr Stephen Cain as interim

Chief Executive Officer for an initial period of six (6) months effective from 26 June 2021 until 31 December 2021,


Page 59




offering an annual remuneration package of $340,000 in total.

2. Authorises the Mayor to execute a contract with Mr Stephen Cain for the terms as stated above.


BACKGROUND

1 The appointment of a CEO is governed by the Local Government Act 1995 (the Act) and the Standards for CEO Recruitment, Performance and Termination, as adopted by Council (Council Decision OC-002-21 of 20 April 2021 refers).

2 At its OCM on 20 October 2020 (CC-059-20 refers), Council resolved to notify the CEO Athanasios (Arthur) Kyron that no renewal of contract will be offered and that Council intended to advertise the position.

3 At its OCM on 8 December 2020 (CC-075-20 refers), Council resolved to initiate the process to recruit a Chief Executive Officer and appointed a selection panel which included all Elected Members.

4 At its OCM on 16 February 2021 (CC-003-21 refers), following a procurement process, Council appointed Lester Blades to facilitate the recruitment process.

5 On 15 March 2021, Lester Blades facilitated a workshop of Elected Members to finalise the position description, candidate sourcing strategy and to answer any questions from Elected Members about the process.

6 On 25 March 2021 at a Special Council Meeting (SCM) (Decision OC-003-21 refers), Council endorsed the CEO position description and appointed Professor Gary Martin as the independent panel member.

7 On 3 May 2021, Lester Blades facilitated a meeting of the selection panel at which he and Mayor Hall outlined expectations of confidentiality. Following that meeting, it is alleged that information provided at that meeting, and confidential information previously provided to Council was shared with a candidate.

8 In accordance with Section 28(2) of the Corruption, Crime and Misconduct Act 2003, the City reported the matter to the CCC. The matter was also reported to the DLGSCI.

9 At an SCM on 10 May 2021, Council resolved to cease the recruitment process for a CEO, disband the selection panel and recommence the recruitment process utilising Lester Blades, following the conclusion of inquiries by the CCC and the DLGSCI.

10 In accordance with the agreed terms, payment of two thirds of the consulting fee was made to Lester Blades and payment for the advertisements was also made.

11 At its OCM of 18 May 2021 (Decision OC-004-21 refers), Council resolved to appoint Mr Stephen Cain as Interim CEO until 31 December 2021. A report seeking a Council Decision about Interim CEO arrangements beyond 31 December 2021 will be presented at the 16 November 2021 OCM.

12 The City has been advised that inquiries by the CCC and the DLGSCI are now concluded.

13 In accordance with clause 5 of Council Decision OC-003-21 which states ‘Recommences the CEO recruitment process and utilises Lester Blades to undertake the process at the conclusion of the inquiries’, it is open to Council to recommence the process.


Page 60


DETAILS

14 The City of Canning Standards for CEO Recruitment, Performance and Termination (the Standard), provide guidance on the process to recruit a CEO.

15 The Act requires the Council to appoint a suitably qualified person to meet the requirements of the CEO position.

16 The Standard outlines the minimum standards that apply to CEO recruitment. The Standard requires the establishment of selection criteria which capture the relevant knowledge, experience, qualifications and skills necessary to effectively perform the role of CEO. The Standard also specifies advertising requirements, the establishment of a selection panel (including the requirement for the appointment of an independent panel member), and the scope and considerations for the panel and requirements for confidentiality.

Recruitment Consultant

17 In order for Council to efficiently meet its obligations, it was strongly recommended that a consultant with experience in the recruitment of senior executive positions for local government be appointed to provide professional services and to ensure the selection process complies with relevant legislation, the Standard, and best practice in human resource recruitment.

18 A procurement process was undertaken in early 2021, culminating with the decision of Council in February 2021 (Council Decision OC-001-21 refers) to appoint Lester Blades. The decision of the SCM of 3 May 2021 (point 5 of Council Decision OC-003-21 refers) resolved to ‘Recommences the CEO recruitment process and utilises Lester Blades to undertake the process at the conclusion of the inquiries’.

19 The selected recruitment consultant would normally undertake the following tasks and provide advice on the selection process to ensure the Standard is observed:

a) Review CEO position description and selection criteria.

b) Advertise the position.

c) Prepare a preliminary assessment of applications.

d) Prepare interview questions.

e) Schedule interviews.

f) Conduct background and referee checks.

g) Prepare selection report.

h) Initiate contract negotiations.

i) Report to Council for decision.

Selection Panel

20 The Standard requires Council to appoint a selection panel which is to include an independent member. This appointment by Council is required by Absolute Majority. It is noted that Professor Gary Martin, previously appointed to the selection panel by Council, has indicated he is not available. In the event that Council approves the Officer’s Recommendation in this report, Lester Blades, in conjunction with the selection panel, will identify an appropriate independent member, and the appointment of that person will be recommended to Council in December 2021, where a resolution by Absolute Majority is required to enable said appointment.

21 The appointed selection panel is enabled to recommend a suitable candidate or candidates to Council. An Absolute Majority decision of Council is required to proceed to offer of the CEO role to the preferred candidate.


Page 61


22 The Standard requires that the recommendation of the selection panel includes a summary of the selection panel’s assessment of each applicant. The panel may not recommend an applicant for appointment unless the panel has assessed the applicant’s knowledge, experience, qualifications and skills against the selection criteria; verified any academic or other qualifications the applicant claims to hold and made appropriate inquiries to verify the candidate’s character, work history, skills, performance and any other relevant claims made by the candidate.

The Process

23 Following appointment, the selection panel will convene to initiate the process. At this stage Lester Blades will lead the panel through the process of setting a timeline and key dates, the selection methodology (including steps in the process for candidates), advertising and candidate attraction strategy.

24 Lester Blades will assist the panel to identify and recommend an independent member, noting that this appointment requires an Absolute Majority decision of Council.

25 Secretariat support for the process will be provided by the City’s Manager People and Culture, Keeley Hayward.

Position Description

26 At its Special Council Meeting on 25 March 2021 (OC-003-21 refers), Council approved the attached Job Description Form, noting that it is compliant with the City’s Standards for CEO Recruitment, Performance and Termination.

27 The Officer Recommendation includes a recommendation that Council endorse, via Absolute Majority, the Position Description for the CEO which has been reviewed by Lester Blades and contains some very minor modifications to that version previously approved in March 2021. The revised Position Description can be seen as Attachment 4.

Confidentiality

28 The requirement to ensure confidentiality is outlined in clause 14 of the Standard.

29 The recommendation from the CCC arising from its inquiries include confidentiality declarations be signed by all panel members prior to the commencement of the process; and all papers related to the recruitment process carry a confidential watermark.

CONSIDERATIONS

Legal Compliance

30 There are three sections of the Act that have direct application to the appointment of a CEO.

a) Section 5.36(2)(a) and (b) of the Act provides that a local government is not to employ a person to fill the position of CEO unless Council believes the person is suitably qualified for the position, and is satisfied with the provisions of the proposed employment contract.

b) Section 5.39 outlines provisions for the contracts of CEOs.

c) Section 5.40(a) requires that all employees are to be selected in accordance with the principles of merit and equity.

31 In addition to the above provisions of the Act the Local Government (Administration) Regulations 1996, regulations 18A, 18B, 18E and 18F also deal with advertising, contracts, and the selection and appointment process.


Page 62


32 Section 5.41 of the Act outlines the functions performed by the CEO’s position as follows:

a) ‘advise the Council in relation to the functions of a local government under this Act and other written laws; and

b) ensure that advice and information is available to the council so that informed decisions can be made; and

c) cause council decisions to be implemented; and

d) manage the day to day operations of the local government; and

e) liaise with the mayor or president on the local government’s affairs and the performance of the local government’s functions; and

f) speak on behalf of the local government if the mayor or president agrees;

g) be responsible for the employment, management supervision, direction and dismissal of other employees (subject to section 5.37(2) in relation to senior employees);

h) ensure that records and documents of the local government are properly kept for the purposes of this Act and any other written law; and

i) perform any other function specified or delegated by the local government or imposed under this Act or any other written law as a function to be performed by the CEO’.

33 In undertaking the recruitment process for appointing a CEO, Council needs to comply with the requirements of the Local Government Act 1995; Local Government (Administration) Regulations 1996; Equal Opportunity Act 1984; Industrial Relations Act 1979; Occupational Safety and Health Act 1984 and other relevant antidiscrimination legislation.

Policy Implications

34 Not applicable.


Business Plan

35 Not applicable.

Internal Budget

36 Subsequent to the Council resolution of May 2021 to cease the recruitment of the CEO, it was estimated that $21,000 had been expended on the process. Suitable funding is allocated in the existing budget to cover the cost of recommencing the recruitment process, with estimates at $40,000.

Asset Management

37 Not applicable.


38 Not applicable.

Consultation

39 Not applicable.


Page 63



40 In selecting a new CEO, Council must ensure correct processes are followed and a balanced panel is established that provides the skill set to select the most appropriate candidate in accordance with the various acts and legislation. Failure to establish an appropriate panel and follow correct processes will adversely affect the recruitment process and may cause delays in appointing a CEO, cause contractual issues, challenges by candidates to the fairness of the process, or result in the City needing to undertake the process again.


Actions Consequence

Likelihood X

Consequence Rating



Recommence the recruitment process.

Engage Lester Blades to facilitate the recruitment process.

Appoint a selection panel.

Undertake selection process.

Appointment of CEO.


(Opportunity)


Not applicable. Not applicable. Not applicable. Not applicable. Not applicable.


Interim Chief Executive Officer arrangements may require further extension.

Appointment of interim Chief Executive Officer with flexibility over duration.


(Risk)


Unable to commence recruitment process.

Delay in appointing CEO.

Appointment of interim Chief Executive Officer (s).

Likely Significant High (Risk)

COMMENT

41 This report covers off on a previous Council resolution and recommends the recommencement of the process to recruit the City’s next CEO.

42 The report ensures Council is adhering to the City’s Standard for CEO Recruitment, Performance and Termination and makes recommendations as to the composition of the selection panel and sets parameters for the remuneration and contract of the preferred candidate.


Page 64


VOTING REQUIREMENT

43 Part 7 of the Officer Recommendation is an Absolute Majority decision, in accordance with clause 5 of the Standards for CEO Recruitment, Performance and Termination (Standards). The remainder of the Officer Recommendation is a Simple Majority decision. A formal employment contract will be presented to Council at a future meeting, and that decision will require an Absolute Majority pursuant to section 5.36(2(b) of the Standards.


44 A number of questions were asked at the 9 November 2021 Agenda Briefing. The majority of the queries related to the confidentiality of correspondence and matters pertaining to the CCC and DLGSC investigations. Enquiries with the aforementioned agencies are on-going and the need for subsequent Legal Advice, as requested by Elected Members, will be ascertained and obtained as required. The outcomes of these matters of concern will be conveyed to Elected Members under separate cover prior to the 16 November 2021 OCM. The confidentiality of the Attachments to this report will also be determined prior to the OCM.

Item CC-050-21 - Attachment 4 Position Description - Chief Executive Officer

Page 65


G; CITY OF CANNING

Position Description

Position Title Chief Executive Officer

Position Number 5235

Program Office of the CEO

Sub-Program Office of the CEO

Industrial Instrument

Classification/Banding SAT Local Government CEO - Band 1

Reports to City of Canning Council through the Mayor.

Director Commercial and Corporate, Director Community, Reporting positions Director Development, Director Environment , Manager

Marketinq and Communications, General Counsel

Primary Location Administration Building, 1317 Albany Hwy, Cannington

Vision and Values

Vision

Or any other location as required by the City

City of Canning: a welcoming and thriving city

Values The City of Canning's core values are:

• Authentic

• Resilient

• Creative

• Collaborate

Position Overview

Build genuine relationships

Be responsible in our actions and commitments Embrace challenges to encourage our people to thrive Support each other's well-being

Share our innovative thinking Have the courage to welcome and try new ideas

Work together as one team Share our success and knowledge to thrive

The CEO provides strong , strategic leadership to the Administration in its delivery of Council

decisions and policies and in the achievement of the vision for Canning to be a welcoming and thriving City.

1317 Albany Highway. Cannington Locked Bag 80. We lsh pool WA 69S6 P 1300 /422 664

CANNING.WA.GOV.AU

0000~


Page 66


{f; CITY OF CANNING

Position Objectives

1. Drives, develops and executes the City's Strategic Community Plan, Corporate Business Plan and other strategies and plans to deliver outcomes.

2. Provides strategic leadership of the highest order to the Executive team and administration.

3. Ensures sound governance practices, including delivery of the Council's Financial Plan, Asset Management Plan and Annual Budget. Ensures adherence to relevant accounting and reporting standards.

4 . Ensures the City 's long term financial sustainability. 5. Manage Council's commercial activities to ensure that any commercial services

provided by Council are promoted effectively and operate within the budget set by the Council.

6. Role models ethical behaviour of the highest order . 7. Develops and leverages productive relationships for the benefit of the Canning

community. 8. Provides counsel and guidance to Elected Members in the discharge of their duties,

and promotes good governance practices. 9. Ensures their own ongoing professional development by attending training and

development programs including relevant conferences and seminars. 10. Remain informed on contemporary management practices and best practice.

Corporate Responsibilities

Employees:

Budget:

Delegations:

Code of Conduct:

Workplace Health and Safety:

Equal Opportunity:

This role directly leads a team of 6 (six).

Council adopted budget

• Authorised to approve budget expenditure as per the Delegation Register

• Authorised to sign documentation within established Policy • Authorised to sign correspondence in accordance with

established Procedure

All employees are responsible for adhering to City 's Code of Conduct and the policies and procedures and CEO Instructions that support it. The City of Canning is committed to ensuring the health and safety of all who come into contact with our works. All employees have responsibilities and accountabilities which are identified as part of the terms and conditions of your employment. The City of Canning is committed to equal employment opportunity, inclusion and diversity in the workplace where the rights of individuals are upheld and everyone is treated with respect , fairness, equality and dignity and , where the workplace is free from all forms of unlawful discrimination , harassment and bullying.


CANNING.WA.GOV.AU

0000~


Page 67


{f; CITY OF CANNING

Selection Criteria

The following selection criteria are identified as being required to achieve the outcomes in the context of this position. Applicants will need to provide evidence of their capability to transfer their knowledge and skills to achieving the outcomes of this position.

1. Substantial experience in a similar position successfully leading an organisation of a similar size or larger.

2. Demonstrates a strong , transformational , visible leadership approach in building a constructive and ethical organisation culture which demonstrably values innovation and continuous improvement, and successfully embraces large scale change.

3. Strong commercial acumen and financial management experience with substantial experience in managing a significant portfolio of physical and financial resources, and other assets .

4. Executive level experience in managing corporate governance, compliance and accountability.

5. Highly developed and demonstrated strategic thinking , conceptual and analytical skills. Demonstrated ability to use data , apply sound judgement and make good decisions.

6. Strong and demonstrated ability to advocate and negotiate to successful conclusions on complex, highly sensitive matters.

7. Outstanding verbal and written communication and interpersonal skills; a strong and competent approach to building and maintaining respectful , productive relationships , with sound listening skills.

8. Demonstrated behaviours which align with the City's values and demonstrates the highest standards of integrity, honesty, prudence and ethics.

9. Post graduate qualifications in a relevant discipline, together with extensive experience combined with formal executive learning and development


CANNING.WA.GOV.AU

0000~

Item CC-050-21 - Attachment 5 Standards for CEO Recruitment Performance and Termination

Page 68


A• CITY OF ~Ill' CANNING

Standards for CEO Recruitment, Performance and Termination


Page 69


Table of Contents

Division 1 - Preliminary provisions

1.

2.

Citation

Terms used

Division 2 - Standards for recruitment of CEOs


4. Application of Division

5. Determination of selection criteria and approval of job description form

6. Advertising requirements

7. Job description form to be made available by local government

8. Establishment of selection panel for employment of CEO

9. Recommendation by selection panel

10. Application of cl. 5 where new process carried out

11. Offer of employment in position of CEO

12. Variations to proposed terms of contract of employment

13. Recruitment to be undertaken on expiry of certain CEO contracts

14. Confidentiality of information

Division 3 - Standards for review of performance of CEOs

3

3

3

4

4

4

4

4

4

5

5

6

6

6

7

7

8

15. Overview of Division 8

16. Performance review process to be agreed between local government and CEO 8

17. Carrying out a performance review 8

18. Endorsement of performance review by local government 8

19. CEO to be notified of results of performance review 8

Division 4 - Standards for termination of employment of CEOs 9

20. Overview of Division 9

21 . General principles applying to any termination 9

22. Additional principles applying to termination for performance related reasons 9

23. Decision to terminate 10

24. Notice of termination of employment 10


Page 70


City of Canning Standards for CEO Recruitment, Performance and

Termination

Policy Purpose:

This Policy is adopted in accordance with section 5.39B of the Local Government Act 1995.

Division 1 - Preliminary provisions

1. Citation

These are the City of Canning Standards for CEO Recruitment, Performance and Term ination.

2. Terms used

(1) In these standards -

Act means t he Loca l Government Act 1995;

additional performance criteria means performance criteria agreed by the local government

and the CEO under clause 16(1)(b);

applicant means a person who submits an application to the local government for the position

of CEO;

contract of employment means t he written contra ct, as refe rred to in section 5. 39 of t he Act,

t hat governs the employment of t he CEO;

contractual performance criteria means the performance criteria specified in the CEO's

contract of employment as referred to in section 5.39(3)(b) of t he Act;

job description form means the job description form for the position of CEO approved by t he

local government under clause 5(2);

local government means the City of Canning;

selection criteria means the selection criteria for the position of CEO determined by the local

government under clause 5(1) and set out in the job description form;

selection panel means the selection panel established by the local government under clause 8

for the employment of a person in t he position of CEO .

(2) Other terms used in these standards t hat are also used in the Act have the same meaning as

they have in the Act, unless the contrary intention appears.


Page 71


Division 2 - Standards for recruitment of CEOs


This Division sets out standards to be observed by the local government in relation to the

recruitment of CEOs.

4. Application of Division

(1) Exce pt as provided in subclause (2), this Division applies to any recruitment and selection

process carried out by the local government for the employment of a person in the position

of CEO.

(2) This Division does not apply -

(a) if it is proposed that the position of CEO be filled by a person in a class prescribed for

the purposes of section 5.36(5A) of the Act; or

(b) in relation to a renewal of the CEO's contract of employment, except in the

circumstances referred to in clause 13(2).

5. Determination of selection criteria and approval of job description form

(1) The local government must determine the selection criteria for the position of CEO, based

on the local government's consideration of the knowledge, experience, qualifications and

skills necessary to effectively perform the duties and responsibilities of the position of CEO

of the local government.

(2) The local government must, by resolution of an absolute majority of the council, approve a

job description form for the position of CEO which sets out -

(a) the duties and responsibilities of the position; and

(b) the selection criteria for the position determined in accordance with subclause (1).

6. Advertising requirements

(1) If the position of CEO is vacant, the local government must ensure it complies with section

5.36(4) of the Act and the Local Government (Administration) Regulations 1996 regulation

18A.

(2) If clause 13 applies, the local government must advertise the position of CEO in the manner

referred to in the Local Government (Administration) Regulations 1996 regulation 18A as if

the position was vacant.

7. Job description form to be made available by local government

If a person requests the local government to provide to the person a copy of the job description

form, the local government must -

(a) inform the person of the website address referred to in the Local Government

(Administration) Regulations 1996 regulation 18A(2)(da); or


Page 72


(b) if the person advises the local government that the person is unable to access that

website address -

(i) email a copy of the job description form to an email address provided by the

person; or

(ii) mail a copy of the job description form to a postal address provided by the

person.

8. Establishment of selection panel for employment of CEO

(1) In this clause -

independent person means a person other than any of the following -

(a) a council member;

(b) an employee of the local government;

(c) a human resources consultant engaged by the local government.

(2) The local government must establ ish a selection panel to conduct the recruitment and

selection process for the employment of a person in the position of CEO.

(3) The selection panel must comprise -

(a) council members (the number of which must be determined by the local

government); and

(b) at least 1 independent person.

9. Recommendation by selection panel

(1) Each applicant's knowledge, experience, qualifications and skills must be assessed against

the selection criteria by or on behalf of the selection panel.

(2) Following the assessment referred to in subdause (1), the selection panel must provide to

the local government -

(a) a summary of the selection panel's assessment of each applicant; and

(b) unless subclause (3) applies, the selection panel's recommendation as to which

applicant or applicants are suitable to be employed in the position of CEO.

(3) If the selection panel considers that none of the applicants are suitable to be employed in

the position of CEO, the selection panel must recommend to the local government -

(a) that a new recruitment and selection process for the position be carried out in

accordance with these standards; and

(b) the changes (if any) that the selection panel considers should be made to the duties

and responsibilities of the position or the selection criteria.


Page 73


(4) The selection panel must act under subdauses (1), (2) and (3) -

(a) in an impartial and transparent manner; and

(b) in accordance with the principles set out in section 5.40 of the Act.

(5) The selection panel must not recommend an applicant to the local government under

subclause (2)(b) unless the selection panel has -

(a) assessed the applicant as having demonstrated that the applicant's knowledge,

experience, qualifications and skills meet the selection criteria; and

(b) verified any academic, or other tertiary level, qualifications the applicant claims to

hold; and

(c) whether by contacting referees provided by the applicant or making any other

inquiries the selection panel considers appropriate, verified the applicant's

character, work history, skills, performance and any other claims made by the

applicant.

(6) The local government must have regard to, but is not bound to accept, a recommendation

made by the selection panel under this clause.

10. Application of cl. 5 where new process carried out

(1) This clause appl ies if the local government accepts a recommendation by the selection panel

under clause 9(3)(a) that a new recruitment and selection process for the position of CEO be

carried out in accordance with these standards.

(2) Unless the local government considers that changes should be made to the duties and

responsibilities of the position or the selection criteria -

(a) clause 5 does not apply to the new recruitment and selection process; and

(b) the job description form previously approved by the local government under clause

5(2) is the job description form for the purposes of the new recruitment and

selection process.

11. Offer of employment in position of CEO

Before making an applicant an offer of employment in the position of CEO, the local government

must, by resolution of an absolute majority of the council, approve -

(a) the making of the offer of employment to the applicant; and

(b) the proposed terms of the contract of employment to be entered into by the local

government and the applicant.

12. Variations to proposed terms of contract of employment

(1) This clause appl ies if an applicant who is made an offer of employment in the position of

CEO under clause 11 negotiates with the local government a contract of employment (the


Page 74


negotiated contract) containing terms different to the proposed terms approved by the local

government under clause ll(b).

(2) Before entering into the negotiated contract with the applicant, the local government must,

by resolution of an absolute majority of the council, approve the terms of the negotiated

contract.

13. Recruitment to be undertaken on expiry of certain CEO contracts

(1) In this clause -

commencement day means the day on which the Local Government (Administration)

Amendment Regulations 2021 regulation 6 comes into operation.

(2) This clause applies if -

(a) upon the expiry of the contract of employment of the person (the incumbent CEO)

who holds the position of CEO -

and

(i) the incumbent CEO will have held the position for a period of 10 or more

consecutive years, whether that period commenced before, on or after

commencement day; and

(ii) a period of 10 or more consecutive years has elapsed since a recruitment

and selection process for the position was carried out, whether that process

was carried out before, on or after commencement day;

(b) the incumbent CEO has notified the local government that they wish to have their

contract of employment renewed upon its expiry.

(3) Before the expiry of the incumbent CE O's contract of employment, the local government

must carry out a recruitment and selection process in accordance with these standards to

select a person to be employed in the position of CEO after the expiry of the incumbent

CEO's contract of employment.

(4) This clause does not prevent the incumbent CEO's contract of employment from being

renewed upon its expiry if the incumbent CEO is selected in the recruitment and selection

process referred to in sub clause (3) to be employed in the position of CEO.

14. Confidentiality of information

The local government must ensure that information provided to, or obtained by, the local

government in the course of a recruitment and selection process for the position of CEO is not

discl osed, or made use of, except for the purpose of, or in connection with, that recruitment and

selection process.


Page 75


Division 3 - Standards for review of performance of CEOs


This Division sets out standards to be observed by the local government in relation to the review of

the performance of CEOs.

16. Performance review process to be agreed between local government and CEO

(1) The local government and the CEO must agree on -

(a) the process by which the CEO's performance will be reviewed; and

(b) any performance criteria to be met by the CEO that are in addition to the

contractual performance criteria.

(2) Without limiting subclause (1), the process agreed under subclause (l)(a) must be consistent

with clauses 17, 18 and 19.

(3) The matters referred to in subclause (1) must be set out in a written document.

17. Carrying out a performance review

(1) A review of the performance of the CEO by the local government must be carried out in an

impartial and transparent manner.

(2) The local government must -

(a) collect evidence regarding the CEO' s performance in respect of the contractual

performance criteria and any additional performance criteria in a thorough and

comprehensive manner; and

(b) review the CEO's performance against the contractual performance criteria and any

additional performance criteria, based on that evidence.

18. Endorsement of performance review by local government

Following a review of the performance of the CEO, the local government must, by resolution of an

absolute majority of the council, endorse the review.

19. CEO to be notified of results of performance review

After the local government has endorsed a review of the performance of the CEO under clause 18,

the local government must inform the CEO in writing of -

(a) the results of the review; and

(b) if the review identities any issues about the performance of the CEO - how the

local government proposes to address and manage those issues.


Page 76


Division 4- Standards for termination of employment of CEOs


This Division sets out standards to be observed by the local government in relation to the

termination of the employment of CEOs.

21. General principles applying to any termination

(1) The local government must make decisions relating to the termination of the employment of

a CEO in an impartial and transparent manner.

(2) The local government must accord a CEO procedural fairness in relation to the process for

the termination of the CEO's employment, including -

(a) informing the CEO of the CEO's rights, entitlements and responsibilities in relation to

the termination process; and

(b) notifying the CEO of any allegations against the CEO; and

(c) giving the CEO a reasonable opportunity to respond to the allegations; and

(d) genuinely considering any response given by the CEO in response to the allegations.

22. Additional principles applying to termination for performance related reasons

(1) This clause appl ies if the local government proposes to terminate the employment of a CEO

for reasons related to the CEO's performance.

(2) The local government must not terminate the CEO's employment unless the local

government has -

(a) in the course of carrying out the review of the CE O's performance referred to in

subclause (3) or any other review of the CEO's performance, identified any issues

(the performance issues) related to the performance of the CEO; and

(b) informed the CEO of the performance issues; and

(c) given the CEO a reasonable opportunity to address, and implement a plan to

remedy, the performance issues; and

(d) determined that the CEO has not remedied the performance issues to the

satisfaction of the I ocal government.

(3) The local government must not terminate the CEO's employment unless the local

government has, within the preceding 12 month period, reviewed the performance of the

CEO under section 5.38(1) of t he Act.


Page 77


23. Decision to terminate

Any decision by the local government to terminate the employment of a CEO must be made by

resolution of an absolute majority ofthe council.

24. Notice of termination of employment

(1) If the local government terminates the employment of a CEO, the local government must

give the CEO notice in writing of the termination.

(2) The notice must set out the local government's reasons for terminating the employment of

the CEO.


Page 78

CC-052-21 Monthly Financial Report October 2021 CC-052-21

CC-052-21 Monthly Financial Report October 2021



FILE REF: Q21/599


REPORTING OFFICERS: Hitesh Attawala - Manager Finance & Asset Management

Fabi Bouteloup - Leader Accounting and Payroll

Letwin Hlophe - Senior Finance Officer





Attachments: 1. Monthly Financial Statements as at 31 October 2021 (D21/301090).

2. Investments as at 31 October 2021 (D21/300634). 3. Warrant Listing - October 2021 (D21/300420). 4. Small Debt Write Off - October 2021 (D21/300488).

(Confidential)

In Brief:

The Monthly Financial Report provides details of the City of Canning’s (the City) current financial position in relation to the 2021-2022 Annual Budget, including the reporting of material variances (10% or $50,000, whichever is greater), in the Statements of Financial Activity. This report also details the City’s portfolio of investments, payments made during the month and the exercise of Officer Delegations related to the City’s financial operations.


1. The recommendations are prepared in accordance with Local Government (Financial Management) Regulations 1996 for monthly financial management reporting, being regulations 13 – Payments from Municipal Fund, 34 – Monthly Financial Activity Statements, and 35 – Reporting Material Variances.

2. The reported variances will inform the City’s budget forecast reporting.

If the Officer Recommendation is not supported:

1. Compliance with Local Government (Financial Management) Regulations 1996 is maintained through presentation of the report to the Ordinary Meeting of Council.

2. The payment of accounts as included within Attachment 3 made under CEO delegation, will not be received by Council.


Page 79



That Council:

1. Receives the Monthly Financial Report for the period ended 31 October 2021 (Attachment 1).

2. Receives the Monthly Investment Report for the period ended 31 October 2021 (Attachment 2).

3. Receives the list of Accounts Authorised for Payment under Delegated Authority for the period ended 31 October 2021, for the amount totalling $12,190,181.16 (Attachment 3).

4. Receives the list of Small Balance Write Off for October 2021 under delegation 39 (Confidential Attachment 4).



Special Council Meeting 24 June 2021

CC-034-21 2021-2022 Annual Budget

1. Resolves that, consistent with previous years and pursuant to Sections 5.98, 5.98A and 5.99 of the Local Government Act 1995, the City of Canning Elected Members’ annual fees and allowances be set at the maximum prescribed amounts, as determined by the Salaries and Allowances Tribunal under section 7B of the Salaries and Allowances Act 1975.

2. Authorises the Chief Executive Officer to amend Clause 5 of Policy CM102.1 Members - Meeting Attendance and Other Allowances to reflect amounts adopted in Part 1.

3. Pursuant to Section 6.2 of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 Part 3, Regulations 22 to 33, adopts the following Annual Budget for the year ending 30 June 2022, as contained in Large Attachment 1:

a) Budget Statement of Comprehensive Income (by Program).

b) Budget Statement of Comprehensive Income (by Nature or Type).

c) Statement of Surplus or Deficit.

d) Budget Statement of Financial Activity.

e) Budget Rate Setting Statement.

f) Budget Cash flow Statement.

g) Statement of Rating Information.


Page 80




h) Notes to the Annual Budget.

i) Management Budgets for 2021-2022.

j) FM.05 Budget Preparation (Key Assumption Schedule).

k) Schedule of Fees and Charges for 2021-2022.

4. Adopts a material variance for reporting of 10% or $50,000 (whichever is the greater), for the year ending 30 June 2022.

5. Creates the following new reserve fund accounts for the purposes outlined in this report:

a) Employee Long-Service Leave Reserve.

b) Asset Management Reserve.

c) Contaminated Sites Reserve

d) Urban Forest Reserve.

6. Pursuant to Section 6.45 of the Local Government Act 1995, adopts an instalment interest rate of at 3.25% (GST free), and sets due dates for the payment of rates as follows:

a) 1st Instalment 27 August 2021

b) 2nd Instalment 29 October 2021

c) 3rd Instalment 07 January 2022

d) 4th Instalment 11 March 2022

7. Grants a waiver from the instalment interest rate for eligible pensioners and seniors.

8. Pursuant to Section 6.51 of the Local Government Act 1995, adopts a 7% rate of penalty interest on overdue rates and service charges that remain unpaid (including alternate arrangements).

9. Pursuant to Section 6.16 of the Local Government Act 1995 sets a paper, printing and postage charge of $1.65 (inclusive of GST), for rates instalment notices sent by mail.


Page 81




10. Grants a waiver from the paper, printing and postage charge for eligible pensioners and seniors.

11. Endorses the Rates Payment Incentive Scheme for upfront and in full payment of rates, being the chance to win one of nine Leisure facilities vouchers, the dates and details for prize draws as per this report.

12. Endorses the Ratepayer Benefit Scheme and notes the details of vouchers to be issued as part of the 2021-2022 Rates Notice.

BACKGROUND

1 The reporting of monthly financial information is a requirement under Section 6.4 of the Local Government Act 1995 (Act) and Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Regulations).

2 As part of the annual budget process, Council has adopted 10% or $50,000, whichever is greater; to be used for reporting material variances in the Statements of Financial Activity. The Statements of Financial Activity for October 2021 are included as Attachment 1.

3 The report also includes Attachment 2 which details the City’s investments, in accordance with Policy AF306 Investments.

4 Pursuant to Regulation 13 of the Regulations, a list of payments made from the Municipal and Trust accounts is required to be presented to Council on a periodic basis. These details are included as Attachment 3. In accordance with Regulation 12 of the Regulations, the Chief Executive Officer has delegated authority to make these payments.

5 The report also includes delegation exercised by delegates/sub-delegates within the month regarding minor debt write-off.

6 Since the last report, small balances of outstanding rates totalling $63.15 have been written off. These write offs are included as Confidential Attachment 4.

DETAILS

7 The Statement of Financial Activity for each month provides details of the annual and year-to-date budget position versus the actual position, at a particular point in time.

8 Details of major material variances are reported at nature or type level, as defined by the Local Government (Financial Management) Regulations 1996.

Monthly Report

9 The City’s Annual Budget for the year 2021-2022 was adopted with an operating deficit (ie total operating expenditure exceeding total operating revenue) of $2.63 million. Accounting for all revenues and expenditures including capital works, external grants, debt funding, and the application of reserves would result in a net budgeted deficit of $3.28 million for the year ending 30 June 2022. After adoption of the report ‘Budget Review as at 31 July 2021’ at the September 2021 Ordinary Council Meeting, the revised net budgeted deficit as at 30 June 2022 is estimated to be $2.53 million.


Page 82


Details of material variances for significant items of revenue and expenditure are provided below:

Operating Revenue

10 Operating revenue of $104.71 million was ahead of the Year to Date (YTD) Budget by $1.92 million.

Table 1 shows the operating revenue budget variance by nature or type:

Table 1. Operating revenue budget variance by Nature or Type.

11 The material variance identified for the month includes:

a) Operating Grants, Subsidies and Contributions were ahead of budget by $0.43 million due to recognition of unspent grants from previous financial year as an income in the current financial year. These unspent grants were reported within the budget review report adopted by the Council at the September 2021 Ordinary Council Meeting as being carried forward from previous financial year.

b) Service Charges were $0.69 million ahead of YTD Budget due to underground power service charges raised for the full year.

Operating Expenditure

12 Operating expenditure for the month of $39.07 million was under the YTD Budget by $3.92 million.

Table 2 shows the operating expenditure budget variance by nature or type.

Table 2. Operating expense budget variance by nature and type.

Rates

Interest Ea rned

Operating Gra nts, Subsidies and Cont ribut ions

Service Charges

Fees and Charges

Other Revenue/ Income

Employee Cost s

Material and Cont racts

Depreciation of Non-Current Assets

Ut ility Charges (Gas, Electricity, Water, etc)

Insurance Expenses

In terest Expenses

Other Expenditure

2022

Revised Budget

73,977,052

160,179

5,239,406

7,633,228

34 ,910,534

573,446

122,493,845

$

(57,646,797)

(39,734,716)

(22,860,013)

(4,944,999)

(1 ,284,702)

(394,664)

(1,767,657)

(1 28,633,548)

2022

Revised YTD Budget

73,807,052

53,393

1,494,407

4,907,414

22,286,820

238,458

102,787,544

$

(19,490,889)

(12,252,519)

(7,620,004)

(1,649,911)

(1,284 ,702)

(121,586)

(567,039)

(42,986,650)

2022

Actual

74,072,209

83,291

1,923,177

5,595,887

22,783,168

248,406

104,706,138

$

(18,381 ,449)

(10,065,315)

(7,620,004)

(1,318,086)

(1,206,268)

(77,249)

(397,190)

(39,065,561)

2022

Commitments Variance Ill $ %

265,157 0%

29,898 56% • 428,770 29% • 688,473 14% ... 496,348 2%

9,948 4%

1,918,594 2°/o

Variance Ill $ $ %

(119,852) 1,109,439 6%

(9,382,666) 2,187,204 18% T (273) 0%

(100,746) 331 ,825 20% T 78,434 6%

44,337 36% T (72,711) 169,849 30% T

(9,676,246) 3,921,089 9%


Page 83


13 The material variances identified for the month include:

a) Materials and Contracts had a positive variance of $2.19 million. There were variances in a number of business units (ie Waste Services, Fleet Management, Parks, ICT, Information Management, Urban Regeneration and Various Enriching Canning Projects) with these mostly timing differences between forecast and actual expenditures.

b) Utility Charges had a positive variance of $0.33 million, due to timing difference in receiving invoices.

c) Other expenditure was $0.17 million under budget due, in part, to ground maintenance subsidies paid annually to five sporting associations who are yet to submit invoices to the City for payment. Other contributors to this minor variance relate to timing issues with Local Government Election costs and WALGA subscriptions.

14 The City had outstanding operating commitments of $9.68 million in the form of:

a) purchase orders raised but goods not delivered by suppliers; or

b) goods received but invoices not provided by suppliers as at the date of reporting.

Capital Expenditure

15 The City’s adopted capital works budget is $51.71 million for the 2021-2022 financial year.

Table 3 shows the City’s capital acquisition budget.

Table 3 Capital acquisition budget variance by asset class.

a) Table 3 shows the City’s capital expenditure to the end of the month was $7.95 million against a revised YTD Budget of $9.20 million.

16 The City had outstanding capital commitments of $9.96 million in the form of:

a) purchase orders raised but goods not delivered by suppliers; or

b) goods received but invoices not provided by suppliers as at the date of reporting.

17 The following graph provides comparison of capital expenditure budget against actual and actual with commitments.

Purchase of property plant a nd equ ipment

Purchase and construction of infrast ructu re

Purchase of Intangible s

Amount Allrlbutlble to capttal Acquism-

2022

Revised Budget

(14,585,054)

(36,681,508)

(443,008)

(51,709,570)

2022

Revised YTD Budget

(4,196,001)

(4,826,238)

(174,803)

(9,197,041 )

20

$

(2,969,230)

(4,939,540)

(37,663)

(7,946,433)

Variance

$ $ %

(2,980,763) 1,226,771 29%

(6,770,363) (1 13,302) -2%

(208,592) 137,139 78%

(9,959,71 8) 1,250 ,608 14%


Page 84


Graph 1. Comparison of capital expenditure budget against actual and actual with commitments.

a) As can be noted in Graph 1, actual capital expenditure (grey line) is slightly lower than YTD budget (orange bar).

b) The higher value of commitments (yellow line) also relates to some carry forward projects, identified in the report ‘Budget Review as at 31 July 2021’ at the September 2021 Ordinary Council Meeting.

c) When considering actual expenditure plus commitments, the City is progressing satisfactorily with its capital works delivery program.

18 Excluding the budget for purchase of fleet, the City’s capital expenditure budget is made up of 241 projects that exceed the City’s capitalisation threshold value of $5,000. The City has incurred 39% of expenditure against its Annual Budget, however, this represents expenditure on 93 projects (including works on carried forward projects).

Table 4 shows project spend by value ($) threshold. With the exception of the ‘Count’ column, all the figures reported are in millions of dollars.

Project Threshold Count Adopted Revised Actual

% of projects

commenced

Less than $100k but greater than $5k 152 3.50 5.28 0.90 38%

Less than $0.5 million but greater than $0.1m 73 7.18 15.46 2.72 63%

Less than $1.0 million but Greater than $0.5m 8 2.82 5.89 0.39

88%

Greater than $1.0m 8 13.80 20.08 2.32

75%

241 27.30 46.71 6.39 39%

Plant Purchase (including minor plant) 183 3.79 4.94 0.15

Other Projects Including Carried Forward Projects 43 0.01 0.06 1.40

467 31.10 51.71 7.94

Table 4. Project spend by value ($) threshold.

0

10

20

30

40

50

60

01-Jul July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

$ in

Mill

ion

s

Capital Expenditure

Revised Budget YTD Budget Actual Commitments Actual+Commitments- -


Page 85


19 In a normal operating environment, delivery of new plant/fleet items is concentrated in the second half of the financial year due to procurement timeframes. However, the actual expenditure for plant/fleet renewals (as per Table 4.) is still below what would be expected at this stage of the financial year. This is due to the significant and changing lead-in times for delivery of fleet and plant items as a result of global market impacts from the pandemic. Staff changes within the fleet team have also impacted delivery of the renewal program. In addition to the actual items of new fleet and plant received there are a number of items that have been ordered, or the order will be placed imminently.

Non-operating Grants, Subsidies and Contributions

20 The City has received a total of $9.62 million as against the YTD Budget of $2.96 million. The positive variance is due to recognition of unspent grants from previous financial year as an income in the current financial year. The major amount was relating to grant from Department of Local Government, Sport and Cultural Industries on account of parks upgrade and City Centre grants. These unspent grants were reported within the budget review report adopted by the Council at the September 2021 Ordinary Council Meeting as being carried forward from previous financial year.

Collection of Rates, Waste Levy and Service Charge

21 The City adopted the budget with total operating revenue of $123.94 million of which $73.98 million was revenue from general rates. Rate notices also include charges for specified area rates, waste levy, security levy, and underground power service charges (where applicable). The rate notices include the Emergency Services Levy (ESL), however, as this revenue is remitted directly to the State Government, the City does not include this cash in forecasts and is not reflected in Graph 2.

22 Graph 2 below shows the cumulative collection of rates and other revenue by the end of each month, as well as the amount of rates outstanding at the end of the current period. The graph also provides comparative information for rates collection and rates outstanding for the previous financial year i.e. 2020-2021.

23 The City was able to send out rates notices in July 2021 due to the early adoption of the Annual Budget. This resulted in revenue collection being $63.34 million as at 31 October 2021 compared to only $42.00 million as at 31 October 2020.


Page 86


Graph 2. Cumulative collection of rates, waste, security levy and service charge.

CONSIDERATIONS

Legal Compliance

24 Sections 6.26(2) (g) and 6.4 of the Local Government Act 1995 and associated Local Government (Financial Management) Regulations 1996 and Section 6.16 of the Local Government Act 1995.

25 Section 6.8 (1) (b) of the Local Government Act 1995 – Expenditure from municipal fund not included in annual budget is to be authorised in advance by resolution *Absolute majority required.

Policy Implications

26 The City’s Annual Budget for the year 2021-2022, as adopted by Council, is set within the parameters of Policy FM.05 Budget Preparation.

27 Policy AF306 Investments outlines principles of management of surplus funds and requires reporting of the City’s investment portfolio on a monthly basis.

28 Expenditure from Municipal and Trust Funds have been incurred in accordance with Policy AF301 Procurement of Goods and Services.


Business Plan

29 Business Canning.

86.52

3.71

63.34

33.30

0

20

40

60

80

100

120

140

01-Jul Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Figu

res

in M

illio

ns

Collection 2021-2022 (Rates, Waste/Security Levy and Service Charge)

Prior Year Actual Prior Year Rates O/S

Current Year Actual Current Year Rates O/S

* Rates outstanding (Rates O/S) includes amount outstanding from rate payers on accounts of General rates, Specified Area Rates, Waste Levy, Security Levy and Underground Power Service Charge. The amount outstanding excludes the value of ESL recoverable.


Page 87



a) To prepare the City’s Annual Report, Annual Budget and Long Term Financial Plan.



Internal Budget

30 The City’s 2021-2022 Annual Budget was adopted with a forecast deficit of $3.28 million, inclusive of a budgeted brought forward deficit of $1.38 million. The budget had a forecast operating deficit of $2.63 million.

31 After adoption of the report ‘Budget Review as at 31 July 2021’ at the Ordinary Council Meeting held on 21 September 2021, the revised forecast budgeted deficit is expected to be $2.54 million inclusive of a budgeted brought forward surplus of $6.87 million.

32 The revised forecast operating deficit now stands at $6.14 million.

33 The increase in revised forecast operating deficit is due to some operating projects carry forward from last year ($2.07 million), as well as reduction in operating revenue ($1.4 million) on account of Financial Assistance Grant (FAG) for the year 2021-2022; part of which was received in advance last financial year.

34 The actual deficit will be determined upon finalisation of the audit for the 2020-2021 financial year. Any variance to the brought forward surplus will be reported in a future budget review report to Council.

Asset Management

35 Not applicable.



Consultation

37 Not applicable.


38 The 2021-2022 budgeted opening position was based on a draft brought forward deficit from the 2020-2021 financial year.

COMMENT

39 The City’s overall short term financial position is stable.

40 In order to ensure that long term financial position remains stable, the City must fund the budgeted cash deficit and seek to return to an operating surplus position in future annual budgets and in the new Long Term Financial Plan. With the adoption of reframing of Long Term Financial Plan principles, the City has made this commitment to return to surplus position in 2023-2024 and the Annual Budget for the year 2021-2022 was adopted based on these principles.

41 It should be noted that the Warrant of Payments is a system generated report which relies on supplier categorisation. The descriptions used best represent the City’s typical procurement and purchases however, some actual items purchased may differ.


Page 88


42 The system generated Warrant of Payments is presented to separately categorise payments made to:

a) Payroll Transactions.

b) Non Payroll Transactions (payment to suppliers).

c) Staff Reimbursements.

d) Councillor Payments.

43 As per the Regulations, there is no requirement for inclusion of commitments on account of purchase orders in the monthly financial report however, for better reporting the City has reported commitments in this financial report.

VOTING REQUIREMENT

44 Simple majority.


45 A number of questions were asked at the 9 November 2021 Agenda Briefing and responses to those questions taken on notice were provided to Elected Members via email.

Item CC-052-21 - Attachment 1 Monthly Financial Statements as at 31 October 2021

Page 89


CITY OF CANNING MONTHLY FINANCIAL STATEMENTS CONTENTS

Da'TALI

statement of Comprehensive Income (By Nature and Type) 2-3

Variances Noted in the Statement of Financial Activity 4.5

statement of Net Current Assets 6

LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

Page 1


Page 90


■a~-

• $

73,977,052

160,179

6,681 ,896

7,633,228

34,910,534

573,445

123,936,334

(57,616,786)

(37,696,972)

(22,860,013)

(4 ,944,999)

(1,284,702)

(394 ,664)

(1,767,657)

(126,565,793)

(2 ,629 ,459)

110,001

110,001

8,459,468

8,459,468

5,940,010

5,940,01 D

(110,001)

5,245,637

22,860,013

29,570

(165,000)

27,860,219

City of Canning Statement of Comprehensive Income By Nature and Type

For the Period Ended 31 October 2021

-lU■■·ll■■l·l■■HI■-...... $ $ $ $ $ % .......

Rates 73,977,052 73,807,052 74,072,209 265,157 0%

Interest Earned 160,179 53,393 83,291 29,898 56%

Operating Grants, Subsidies and Contributions 5,Zl9,406 1,494 ,407 1,923,177 428,770 29%

Service Charges 7,633,228 4,907,4 14 5,595,887 688,473 14%

Fees and Charges 34,910,534 22,286,820 22.783, 168 496,348 2%

Other Revenue/Income 573,446 238,458 248,406 9,948 4% 122,493,845 102,787 ,544 104,706,138 1,918,594 2'1',

Emp loyee Costs (57,646,797) (19,400,889) (18,381,449) (119,852) 1,100,439 6%

Material and Contracts (39,734,716) (12,252,519) (10,065,315) (9,382,666) 2,187,204 18%

Depreciatio n of Non-Current Assets (22,860,013) [7,620,004) [7,620,004) (273) 0%

Utility Charges (Gas, Electricity, Water, etc) (4 ,944,999) (1 ,649,911) (1,318,086) (100,746) 331 ,825 20%

Insurance Expenses (1 ,284,702) (1 ,284,702) (1,206,268) 78,434 6%

Interest Expenses (394,664) (121,586) (77,249) 44,337 36%

Other Expenditure (1 ,767,657) (567,039) (397, 190) [72,7 11 ) 169,849 30%

(128,633,648) (42,986,650) (39,065,561) (9,676,246) 3,921 ,089 9%

(6 ,139,703) 59,800,894 65,640,577 ..... , ......... Profit on asset disposals 257,965 2,628,396 2,863,088 234,692 9%

257,965 2,628 ,396 2,863,088 234,692 9%

aa. ....

Non-operating grants, subsidies and contribut ions 16,538,837 2,963,274 9,621,348 6,658,074 225%

"'-lllllllllllalllllDaa. .... 16,538,837 2,963,274 9,621,348 6,658,074 225%

NIIIINull 10,657,099 65,392,565 78,1 25,013

aa.r ---Changes on revaluation of non-current assets (1)

TolllCIIW ...... (1)

Tolll ..__ 65,392,565 78,125,013 (9,676,246)

Reversal of Profit/Loss on asset disposa ls (257,965) (2,628,396) (2,863,088)

Proceeds fro m disposal of assets 5,393,601 2,903,608 2,863,088 , (40,520) -1%

Reversal of Depreciation 22,860,013 7,620,004 7,620,004

Changes on revaluation of non-current assets

Change in Non-Current Debtors 29,570

Provisions for Bad Debts and Write Offs (165,000) (55,000) 42,923

"'-llallllllalllllD~ I__, 27,860,219 7,840,216 7,662,927

Page 2


Page 91


Fhi& -$

(8,024,007)

(22,999,570)

(82,648)

{31,106,226)

(668,326)

(668,326)

(5,042,888)

12,096,336

(1,727,447)

(0)

304,826

18,576,406

(28,133,461)

(3 ,926,228)

(1 ,900 ,550)

(1 ,380 ,073)

(3 ,280,623)

City of Canning Statement of Comprehensive Income By Nature and Type


F/+i&EHl&F/-fi&FHf& ...

-----' . . - ' , -: •! "

$ $ $ $ $ %

Purchase of property plant and equipment (14,585,054) (4,196,001) (2 ,969,230) (2,980,763) 1,226,771 29%

Purchase and construction of in frastructure (36,681 ,508) (4,826,238) (4 ,939,540) (6,770,363) (113,302) -2%

Purc hase of Intangibles (443,008) (174,803) (37,663) (208,592) 137,139 78%

AI-.IMIIINllalllllD (51.709,670) (9,197,041) (7,946,433) (9,959,7181 1,250,608 14o/,

i.-Aaa..iAaocllled ., Repayment of Lease Liability (668,326) (305,943) (264,949) 40,994 -13%

New Leased Assets 0%

0%

(668,326) (305,943) (264,949) 40 ,994 -13%

0%

0% ..... Repayment of debentures (5,042,888) (1 ,368,269) (652,836) 715,433 52%

Proceeds from new debentures 14,185,160 2,418,828 (2,418,828) -100%

Unspent Loan Funds 0%

Proceeds from self supponing Underground Power (1,727,447) 763,000 (763,000) -100%

Self Supporting Loans provided (0) (0) 0%

Proceeds from self supporting Loan Repayments 9,856 21,314 11,457 11 6%

Transfers to Other Funds (6,274) (6,274) 0%

Transfers From Other Funds 304,826 0%

Transfers from reserves (restricted assets} 24,862,712 928,359 (928,359) -100%

Transfers to reserves (restricted assets) (28,133,461) (140,250) (140,250) 0%

Al-.lll1IIIIMIIIDl!!l!!!!!NIICIMIN 4,448,902 2,761 ,774 (778,046) (3,529,821) -128%

(9,411,677) 66,481 ,571 76,798,512 (19,635,964)

Opening surplus 6,871 ,957 6,871 ,957 6,871,955

Tolll ..__ (2,539,720) 73,353,528 83,670,467

Note: The opening surp lus is subject to balance day adjustments and is yet to be ver ified by audit.

Page 3


Page 92


VARIANCE NOTED IN STATEMENT OF FINANCIAL ACTIVITY

In accordance with ReglAation 34 of the Local Government (Financial Management) Regulations 1996, the statement of Financial Activity highlights variances between the estimated year to date budget and the actual income and expenditll"e as at the reporting period.

This regulation requres that v.flere the variance Is more or less than an adopted percentage or amolllt, that details as to v.hat makes up that variance is reported to Council. Al the time of adopting the budge~ Colllcil resolved that any variance of 10% or $50,000 v.fllchever IS greater be reported.

The vanance is measured by comparing the YTD (Year to Date) Budget to the Actual. The YTD Budget column v.flich shows the anticipated accumulated monthly budget figures that have been compiled based on prior year cash flows and Income I expenditure trends.

CIIIM11NG

Rates Positive Variance of 0% $265,157.02

Variance Is due to timing of Interim rate a~ustments.

Interest Earned Positive Variance of 56o/. $29,898.32

Interest earned was ahead of Budget due to higher than expected balance In reserves am par1lally due to slightly higher Interest rate on term deposits compared to the budgeted Interest rate.

Operating Grants, Subsidies and Contributions Positive Variance of 29% $428,769.71 The positive variance Is due to recognition of unspent grant from previous financial year as an Income In the cl.l"renl year.

Service Charges Positive Variance of 14% $688,472.71 Underground power service charges levied for the full year.

Fees and Charges Positive Variance of 2% $496,347.82

Variance due to higher than budgeted income on account of Property lease charges, Leis1Seplex acinission fees, development applications, timing difference on Food Business Inspection Fees and Building lnspedions offset by lower than budgeted income for canning Lodge and Waste services.

OPIM11NG

Employee Costs Positive Variance of 6% $1 ,109,439.49 The positive vanance is attributable to savings across various business units due to vacant positions and timing difference In Incurring staff training cost. The City Is In a process of fiHlng these positions.

Material and Contracts Positive Variance of 18% $2, 187,203.68 Timing difference on cost lnc1.ued by business units Including Waste Services, Fleet Management , Urban Regeneradon, Parks ICT, Information Management and Various Enriching canning projects.

U1ility Charges (Gas, Electricity, Water, etc.) Due 10 timing difference In receiving Invoices.

Insurance Expenses

Positive Variance of 20%

Positive Variance of 6%

$331 ,825.18

$78,434.15

The actual Insurance cost Is lo.Yer than budget. A budget amendment wiQ be proposed in future to recognise savings, if any.

Interest Expenses Positive Variance of 36% $44,337.25

It y,es budgeted to pay loan Interest In the first quarter of the current financial year on the long term loan dra'Ml by the city In 2020-21 financial year. However, the City did drawdOIMl a short term loan Instead the Interest on v.tllch Is payable In June 2022.

other Expenditure Positive Variance of 30% $169,848.96

Variance due to donation expenditure to sporting clubs and commllllty groups not Incurred as per budget and timing difference on other Operating Expenses.

Page 4


Page 93


ONIIAfffG GIIAN1S ND CONl'llaunota

Non operating grants & contributions Positive Variance of 225¾ $6,658,074.12

The positive variance is due to recognition of unspent grant from previous financial year as an income in the cu-rent rnancia l year. The major amount was relating to grant from Department of Local Government Sports and Community on account of parks upgrade and aty Centre Project grants.

CAPITAL .....nlM

Property, Plant and Equipment Positive Variance of 29% $1,226,770.61

Property

The following projects had a positive variance against year to date budget.

Transfer Station - Capital Improvements - Plant

Buildings - Security Services

Buildings - t-NAC

canning To'Ml Hall - Timber Floor Renewal

Buildings - Electrical Sv.ltchboards - Renewal

Willetlon Library refurbishment - Construction

Compactor Installed and commissioned, remainder of foods to be spent on smaller capital plant items to improve traffic management and site safety.

RFQ has been released.

Timing variance in incurring expenditure - Ad-hoc maintenance.

RFQ has been released.

Waiting on suppliers to manufacture switchboards and Western Power to conorm ristallatlon date.

Project has been completed awaiting invoices from supplier.

Hlllvlew Multicultural Community Centre - Construction Project progress has differed to the budget forecastlng and will be adjusted accordingly.

Rostrata Family Centre - Kindergarten

Hlllvlew- Furniture & Equipment - Grant

Coker Park - Changeroom Renewal

Project delivery was delayed due to the wet weather and trade avallablllty.

Project on traek variance Is due to Urning difference on Incurring expenses, grant due to be expended by end of January 2022.

Project time frames pushed back with need to go to council prior to construction stating.

Burrendah Park - Sthn Chgrms - Renewal - Tender & Construct Project start date pushed back due to scope changes and documentation.

The above positive variances ,-ere offset by a negative variance on New Community Piazza Stage 2 - Construction project. This negaHve variance Is due to a pending adjustment for a carry forward amount against this project ti"om last financial year. Since this is a loan funded project a separate report wil be submitted to the counci l in November 2021.

Plant and Equipment

Timing difference on account of deferred fleet purchases including a Waste truck.

Infrastructure Assets

Hillview Park - Upgrade

Chapman / Ashburton Park Upgrade -Constructlon

Negative variance of 2¾ $113,302.01

The cost of delvering this project has increased due to market conditions. Budget review prolX)sed for funds to be transferred from Hillview Streetscapes and Bentley to cover the overspend.

Purchase Order issued to contractor to begin "mks shortly.

Page S


Page 94


Leach Hwy - Webb St Intersection (BSS)

Centenary Ave - Roac Widening (BSS)

City Ctr Ovlp - Lake SI Urban Stream

LRCIG Playgrounds

Intangibles

One Council Recruitment Module

WHS Digital Solution

Information Management Sy,,tem (ECM)

Service relocations complete. Delay to civil 'MlrKs commencement due to pending MRWA approvals. Anticipated commencement late November 2021.

Mioor road safety audit items outstandilg. S...-plus to be addressed al future budget

Negotiations with the adjoining land o=er resulted in a re-design and therefore delayed the project. It wll now be completed In early 2022.

This project Is ncm complete ood the cost Is within the approved annual btxlget Booget profililg will be done to amend the YTD budget.

Positive Variance of 78% $137,139.19 Booget to be reviewed. Employee hired Instead or consuting fees btxlgeted .

The WHS Digital Sdution is on track for Implementation in late November/2021, l iming variance in receiving invoices.

Other projects, Organisational 'Mlrkloads and Information Management staff resourcilg issues have caused delays in the Records Migration Project , induding the prOCll"ement of Data Migration consultancy. To be restarted In the lhi"d quarter of this Financial Year.

Page 6


Page 95


2021

Actual

$

39,766,042

19,649,950

6,658,130

67,601

12,263,500

30,878

289,959

744,614

79,670,675

(13,609,029)

( 11 ,918,279)

(3,818,995)

(499,019)

(8,676,524)

(9,244,732)

(47,766,578)

City of Canning Statement of Net Current Assets


CUrl'IIIIAIIIII Cash and cash equivalents

Investments Trade and other receivables

Inventories Land Held for Resa le

Development Costs

Contract Assets

Other Current Assets

CUrl'IIIILIIIIIIIIN Trade and other payables

Current port ion of long term borrowings

Residents Equity - Retirement Villages

Leased Liabi lities

Provisions Contract Liability

2022

Actual

$

15,6B8,268

78,172,044

42,299,008

67,813

12,263,500

30,878

112,417

148,633,928

(14,447,096)

(11 ,265,443)

(7,365,640)

(234,070)

(8,676,524)

(446,197)

(42,434,970)

31 ,904,097 Net Current Assets before AdJustments 106,198,959

(12,263,500) Land Held for Resale (12,263,500)

(30,878) Development Costs (30,878)

11 ,918,279 Current portion of long term borrowings 11 ,265,443

3,818,995 Residents Equity • Retirement Villages 7,365,640

71 ,706 Current pon ion of non-current debtors 93,020 499,019 Leased Liabi lities 234,070

(9,950,615) Reserves - Ca sh (775,045)

(649,704) Reserves - TPS (649,704)

(16,066,746) Reserves - Investment (25,3B8,840)

10,094 Underground Power S/SUpponing Debts 10,094

(2,388, 792) Restricted Cash · unspent Loan (2,388,792)

(25,032,142) (22,528,492)

6,871 ,955 Net Current Assets 83,670,467

Note: The opening surp lus is subject to balance day adjustments and is vet to be verified by audit.

Page 7

Item C

C-0

52

-21

- Atta

chm

ent 2

In

vestmen

ts as a

t 31

Octo

ber 2

02

1

Page 9

6

CC

-05

2-2

1

Mo

nth

ly Finan

cial Rep

ort O

ctob

er 20

21

C

C-0

52

-21

@ City of Canning A welcoming and thriving city City of Canning Investment Portfolio 1 October 2021 to 31 October 2021

Banks Sho rt Long Allocation % AV RATE Total Funds$ MunIcIpal ot her Restricted Reserves Tr ust Trust Fund Details Balance$

Westpac

NAB

CBA

Sun Bank

BOQ

AMP

BENAU

ME Bank

JUDO

Total Investments

Interest Earned

Other Fund

Municipal Fund

Total

Term Term % Rating Rating

A1+

A1+

A1+

A1

A2

A2

A2

A2

A3

AA-

AA-

AA-

A+

BBB +

BBB

BBB+

BBB+

BBB-

38,242

43,870

82,11 2

18.66%

11.90%

26.42%

5.70%

14. 15%

10.44%

2.24%

2.24%

8.23%

100.00%

69.31%

41.78%

51%

0.51% 16,625,871

0.56% 10,604,786

0.41% 23 ,540,500

0.35% 5,079,307

0.48% 12,606,089

0.74% 9,306,000

0.30% 2,000,000

0.40% 2,000,000

0.61% 7,334 ,201

0.50% 89,096,754

Adopted Budget

55,172

105,000

160, 172

4,000,000 655 ,978

9, 100,000

20,020,000

8,013,500

3,000,000

2,000,000

2,000,000

4,000,000

52,133,500 655 ,978

10,542,893 1,427,000

1,252,866 251,920

3,520,500

5,079,307

2,987,000 1,605,589

6,306,000

2,000,000 1,334 ,201

25,382,566 10,924,710

canning Literary Awards Deposit

TPS Drainage Contributions

TPS 9 POS Contributions

TPS 17 POS Contrib utions - Cannington Lakes

TPS 17 A POS Contributions -Cannington Lakes

TPS 21 POS Contrib utions -Queens Park/East Cannington

TPS 23 POS Contributions - Lynwood Ferndale

TPS 24 POS Contributions - Willetton

TPS 33 POS Contrib utions - Canning Vale Industrial

TPS 40 POS Contributions -All suburbs

Town Planning Schemes

other Trusts

TRUST REGISTER

INVESTMENT REGISTER

TRUST CASH AT BANK

Fu nds to be Transferred

5,196

1,861

103

2,059,605

124 ,041

6,991,678

1,103,340

96 ,533

304 ,347

165,512

48 ,829

49 ,149

10,950,1 94

10,924,710

0

25,484

Reserve Fund Detail Balance$

Aged and Disabled Services Reserw Bentley Regeneration Reserw

canning City Centre Reserve Community and Sporti ng Facility Reserw

Efficiency Investment Reserw

Employee Entitlements Reserve

Golf Course Reserw

fNAC Reserve

Infrastructure Reserve

Insurance Reserve Land, Building and Development Reserw

Legislatiw E,:penses Reserve

Plant Replacement Reserw

Property Surveillance and Security Reserve

Rossmoyne Retirement Village Reserw Sustainability Reserve

Town Planning Scheme Reserve TPS 17 - POS Contributions Reserw

TPS 21 - POS Contributions Reserw

TPS 42 - POS Contributions Reserw Underground Pov.er Service Charge Reserw

Waste Management Reserve Wilson Retirement Village Reser.e

Total Reserve Fund

526 ,985 2,062,019

374 ,774 147 ,687

480 ,912

830,000

1,024 ,045

252,362

1,416 ,901

1,635,710

3,401 464,346

805 ,780 458,481

462,846 284,193

130,000 133,500

349 ,750

56 ,000 89,067

13, 383 ,926 9,881

25,382,566

Other Restrrcted Fund Detail Balance$

TPS 23 Scheme Contri butions

TPS 24 Scheme Contri butions

Total other Restricted Funds

City of Ca nn ing

16,243

639 ,735

655,978

Page 1 of S

Item C

C-0

52

-21

- Atta

chm

ent 2

In

vestmen

ts as a

t 31

Octo

ber 2

02

1

Page 9

7

CC

-05

2-2

1

Mo

nth

ly Finan

cial Rep

ort O

ctob

er 20

21

C

C-0

52

-21

City of Canning PortfolI0 as at - 31 October 2021

lnsutut,ons Short Investment Type Deal Reference Remaining Transaction Date Maturity Date Interest Investment Term Term Rate Amount Ratmg

Mun ic ipal

CBA CLO A1+ Tern, Deposi t 377380011270122 88 27 Jan 2021 27 Jan 2022 0 .48% $1,300 ,000

NAB CLO A1+ Tern, Deposit 10755992/220322 142 24 Jun 2021 22 Mar 2022 0.30% $1,100 ,000

CBA CLO A1+ Tern, Deposi t 37738001/220322 227 25 Jun 2021 15 Jun 2022 0.48% $720 ,000

CBA General A1+ Te rn, Deposi t 37738001.1321231121 23 17 Aug 2021 23 Nov 2021 0.32% $2,000 ,000

CBA General A1+ Tern, Deposi t 3773800 1.131/09 11 21 9 17 Aug 2021 9 Nov2021 0.3 1% $2,000 ,000

BOQ Gene ral A2 Te rn, Deposi t 4150551211 221 51 18Aug 2021 21 Dec 2021 0.35% $2,000 ,000

CBA Gene ral A1+ Te rn, Deposit 37738001.1331071221 37 18 Aug 2021 7 Dec 2021 0.32% $2,000 ,000

CBA Gene ral A1+ Tern, Deposit 37738001.1341010222 93 23 Aug 2021 1 Feb 2022 0.34% $2,000 ,000

NAB Gene ral A1+ Te rn, Deposi t 10761879/040122 65 23 Aug 2021 4 Jan 2022 027% $2,000 ,000

NAB Gene ral A1+ Tern, Deposit 10761880/1 80122 79 23 Aug 2021 18 Jan 2022 027% $2,000 ,000

BENAU Gene ral A2 Tern, Deposit 377 405611 50222 107 26 Aug 2021 15 Feb 2022 0 .30% $2,000 ,000

BOQ Gene ral A2 Te rn, Deposi t 418088/010322 121 26 Aug 2021 1 Mar 2022 0.38% $2,000 ,000

CBA General A1+ Te rn, Deposit 37738001.1351150322 135 26 Aug 2021 15 Mar 2022 0.35% $2,000 ,000

BOQ General A2 Tern, Deposi t 4190971260422 177 30 Aug 2021 26 Apr 2022 0.38% $2,000 ,000

CBA Gene ral A1+ Te rn, Deposi t 37738001.1371190422 170 30 Aug 2021 19 Ap r 2022 0.36% $2,000 ,000

CBA General A1+ Tern, Deposit 37738001.1361120422 163 30 Aug 2021 12 Apr 2022 0.36% $2,000 ,000

Westpac Gene ral A1+ Te rn, Deposi t 6939261290322 149 30 Aug 2021 29 Ma r 2022 0.32% $2,000 ,000

Westpac Gene ral A1+ Te rn, Deposit 6939341080222 100 30 Aug 2021 8 Feb 2022 027% $2,000 ,000

NAB Gene ral A1+ Tern, Deposit 1076253011 41221 44 30 Aug 2021 14 Dec 2021 0.27% $2,000 ,000

BOQ Gene ral A2 Te rn, Deposi t 421340/160222 108 6 Sep 2021 16 Feb 2022 0.36% $2,000 ,000

CBA Gene ral A1+ Tern, Deposit 37738001.1391291121 29 6 Sep 2021 29 Nov 2021 029% $2,000 ,000

JUDO General A3 Tern, Deposit 50037151/030522 184 21 Sep 2021 3 May 2022 0.53% $2,000 ,000

NAB General A1+ Te rn, Deposi t 107649371211 221 51 21 Sep 2021 21 Dec 2021 027% $2,000 ,000

CBA General A1+ Te m, Deposit 37738001.1401171121 17 21 Sep 2021 17 Nov 2021 027% $2,000 ,000

AMP Gene ral A2 Te rn, Deposi t 11674727()1240522 205 29 Sep 2021 24 May 2022 0.75% $3,000 ,000

ME Bank General A2 Te rn, Deposi t 3337461100522 191 18 Oct 2021 10 May 2022 0 .40% $2,000 ,000

JUDO General A3 Tern, Deposi t 500381471170522 198 18 Oct 2021 17 May 2022 0.57% $2,000 ,000

BOQ SMRC A2 Te rn, Deposi t 3288361021221 32 2 Dec 2020 2 Dec 2021 0.55% $13,500

Municipa l Total $52,133,500

Reserves

General

NAB General A1+ Tern, Deposit 107 45760/220322 142 22 Mar2021 22 Mar 2022 0 .35% $228 ,821

CBA General A1+ Te rn, Deposi t 37738208/090622 221 9 Jun 2021 9 Jun 2022 0 .45% $1,000 ,000

JUDO General A3 Tern, Deposit 500374111270922 331 28 Sep 2021 27 Sep 2022 0.65% $2,000 ,000

Westpac General A1+ Te rn, Deposit 811 2481270922 331 28 Sep 2021 27 Sep 2022 0.37% $2,896 ,926

Westpac General A1+ Te rn, Deposi t 8110531270922 331 28 Sep 2021 27 Sep 2022 0.37% $2,000 ,000

Westpac General A1+ Tern, Deposi t 8110881270922 331 28 Sep 2021 27 Sep 2022 0.37% $2,000 ,000

City of Canning Page 2 of S

Item C

C-0

52

-21

- Atta

chm

ent 2

In

vestmen

ts as a

t 31

Octo

ber 2

02

1

Page 9

8

CC

-05

2-2

1

Mo

nth

ly Finan

cial Rep

ort O

ctob

er 20

21

C

C-0

52

-21

Westpac General A1• Tern, Deposit 811 256/270922 331 28 Sep 2021 27 Sep 2022 0.37% $2,000 ,000

Westpac Gene ral A1• Te rm Deposit 811096/270922 331 28 Sep 2021 27 Sep 2022 0.37% $804 ,960

Westpac General A1• Te rm Deposit 811061/270922 331 28 Sep 2021 27 Sep 2022 0.37% $841,007

NAB General A1• Term Deposit 10765455/220622 234 28 Sep 2021 22 Jun 2022 0 .32% $1,024 ,045

CBA Gene ral A1• Te rm Deposit 37738208.3&1220622 234 28 Sep 2021 22 Jun 2022 0 .41% $458 ,481

CBA General A1• Term Deposit 37738208.37/220622 234 28 Sep 2021 22 Jun 2022 0.41% $2,062 ,019

SUnBank Gene ral A1 Term Deposi t 4202364/270922 331 28 Sep 2021 27 Sep 2022 0.35% $1,278 ,507

SUnBank Gene ral A1 Te rm Deposit 4202357/270922 331 28 Sep 2021 27 Sep 2022 0.35% $1,921,354

SUnBank General A1 Term Deposit 4202358/270922 331 28 Sep 2021 27 Sep 2022 0.35% $1,879,446

BOQ General A2 Te rm Deposi t 431348/071022 341 7 Oct 2021 7 Oct 2022 0 .43% $1,500 ,000

BOQ Gene ral A2 Te rm Deposit 43134 9/071022 341 7 Oct 2021 7 Oct 2022 0 .43% $1,487,000

General Total $25,382 ,566

Rese!Ves Total $25,382,566

other Restricted

TPS 23 Scheme Conrriburions

Westpac TPS23 A1• Te rm Deposi t 810704/210922 325 21 Sep 2021 21 Sep 2022 0.37% $16,243

TPS 23 Scheme Contrib utions Total $16,243

TPS 24 Scheme Conrriburions

Westpac TPS24 A1• Term Deposit 810719/210922 325 21 Sep 2021 21 Sep 2022 0 .37% $639 ,735

TPS 24 Scheme Contrib utions Total $639 ,735

othe r Restricted Total $655,978

Trus1

Trusr

Westpac Trust A1• Te rm Deposit 638919/181121 18 18 Nov 2020 18 Nov 2021 0.60% $1,427,000

BOQ Trust A2 Term Deposit 328835/021221 32 2 Dec 2020 2 Dec 2021 0.55% $1,605,589

AMP Trust A2 Te rm Deposi t 861362671/190122 80 19 Jan 2021 19 Jan 2022 0 .75% $3,520 ,000

AMP Trust A2 Te rm Deposit 8119646831190122 80 19 Jan 2021 19 Jan 2022 0.75% $2,000,000

NAB Trust A1• Term Deposit 10749587/280422 179 28 Apr 2021 28 Ap r 2022 0.35% $2 51,920

AMP Trust A2 Te rm Deposit 18892229&1280422 179 28 Apr 2021 28 Ap r 2022 0.70% $786,000

JUDO Trust A3 Te rm Deposit 50038148/171022 351 18 Oct 2021 17 Oct 2022 0.68% $1,334,201

TrustTotal $10,924,710

SUMMARY OF INVESTMENT PORTFOLIO - 31 Oc1ober 2021

Munic ipal $52,133,500

Other Restricted $655,978

Reserves $25,382,566

lnves1men1 as per Net Curren1 Asse1s Sta1emen1 $78,172,044

Trust $10,924,710

Total lnves1men1 includ ing Trust lnvestmen1 $89,096,754

Average tn1erest earned 0.50%

City of Canning Id 1111 ve b r Page 3 of S

Item C

C-0

52

-21

- Atta

chm

ent 2

In

vestmen

ts as a

t 31

Octo

ber 2

02

1

Page 9

9

CC

-05

2-2

1

Mo

nth

ly Finan

cial Rep

ort O

ctob

er 20

21

C

C-0

52

-21

Purchases and Redemptions

CITY OF CANNING INVESTMENT PURCHASES FROM 01 October 2021 TO 31 October 2021

lnstrtl1t1 ons Investment

General

BOO

BOO

ME Bank

JUDO

Total Purchases

Trust

JUDO

Total Purchases

Total Purchases

Rating Type Reference Transaction Date Maturity Interest Rate Principal

P-2

P-2

P-2

A3

A3

Term Deposit

Term Deposit

T errn Deposit

Term Deposit

T errn Deposit

4313481071022

43134!11071022

333746/100522

5003814 71170522

50038148/171022

07-0ct-2021 7 Oc12022

07-0ct-2021 7 Oc12022

18-0ct-2021 10 May 2022

18-0ct-2021 17 May 2022

18-0ct-2021 17 Oct 2022

CITY OF CANNING INVESTMENT REDEMPTIONS FROM 01 October 2021 TO 31 October 2021

0.43% $1, 500,000

0.43% $1,487 ,000

0.40% $2,000,000

0.57% $2,000,000

$6,987,000

0.68% $1,334,201

$1, 334,201

$8,321,201

Institutions Investment

Rating Type Reference Transaction Date Maturity Interest Rate Principal

Insurance Reserve

BOO P-2 Term De pc sit 3087641071021 07-0ct-2020 7 Oct2021 0.70% $1,500,000

Total Redem ptions $1, 500 ,000

Waste Management Reserve

BOO P-2 Term De pc sit 3087651071021 07-0ct-2020 7 Oc12021 0.70% $1,487 ,000

Total Redem pt ions $1,487 ,000

Total Redemptions $2,987 ,000

City of Canning I d 1111 ve b r Page 4 of S

Item C

C-0

52

-21

- Atta

chm

ent 2

In

vestmen

ts as a

t 31

Octo

ber 2

02

1

Page 1

00

CC

-05

2-2

1

Mo

nth

ly Finan

cial Rep

ort O

ctob

er 20

21

C

C-0

52

-21

Disclaimer:

Laminar Capital Pty Ltd ABN 33 134 784 740 {A FSL 47668 6}. its off icers. employees. agents and associates f Associates) from time to time hold interests in sec1.1rities of . or earn brokerage. fees and other benefits from. corporations or investment vehicles referred to in doc1.1ments provid ed to

clients . All informat io n contained herein is confidentia l and proprietary to Laminar Capital and . accordingly. th is material is not t o be reproduc ed in whole or in part or 1.1sed for any purpos e e:x<:ept as aut horised b-y Lam inar Capital. It is to be treated as strict ty confid ential and not diS<losed d ire<:t ty or ind irE-ctly to any o t her person. f irm or entity.

Distribution of this infonnatio n t o anyone other than t he original re<:ipient and that party's advisers is una1.1thorised. Any reproduction o f thes e materials. in whole or in part or the d ivlJlgence of any o f its contents,. without the priorconsentof laminar Capital is prohibited. Any sect1rities

recommendation or comments {i ncluding an opinion} contained in this doc1.1ment is general advice o nly and does not take into account your personal ob-jectives. financial situation or needs. Laminar Capital is nc-t acting in a fiduciarycapacity. Re<:omm endations or statements o f opinion

exp ressed may chang e without notice. You should not act on a recommendation or statement o f opinion witho\11: firs t considering the appropriateness of t he ger,eral ad vic e to your p ersonal ci ra.Jmstances orconst11ting your investm ent ad v isor t od ete rmin e whether t he re<:ommendatio n or

state ment of opinion is appropriate for your investment ob-je{: t ives. financial siruation or needs.

Laminar Capital bel ieves that t he info rmat ion contained in this dornment is accurate wh en issued. Lam inar Capital does nc-t warrant that t he infonnatio n contained herein is accurate. rE- liabl e. complete or t1p-to-clate. and . to th e fu llest eictent p ermit ted by law. disclaims a ll liability of Laminar

Capital and its Associat es for any loss or damage st1ffered by any person by reason of the use by that person of . or their reliance on. any infonnation contained in this document or any error or defect in th is doc1.1m ent whether arising from the neg ligence of Laminar Capital or its Associates or

o therwis e.. No action sho1.1ld be taken on th e basis of or in reliance on t he infonnation. opinions orconch.Jsions cont ained in this document.

laminar Capital .a.cts as principal when 'l\'e buy and se n fiiced inte rest securi t ies in the secondary ma rkets. The yi eld that 'l\'e quote to you incorporates any margin that 'l\'e may receive.. T he marg in is t he d ifference bet 'l\-een the price at which we. as principal Duy t he sec1.1rity and the price at which

w e sell the sernrity to you. Lam inar Capital may also re<:eive placem ent fees f rom ls Stiers for distributing secu riti es on th e ir behalf .

T his doct1ment is not . and is not inte nded to be. an offer or invitat ion forsub-S<ript ion or sale. or a re<:omm endation. wi th respe<: t t o any secu riti es. nor is it to fonn the basis of any contract or commitment. T his doct1ment does not purpo rt to identify t he nature o f the specific market or o ther risks associated with these products. Before entering into any t ransa-c t ion in relat ion t o th e products. the inves tor should e nsure that it f ulty unde rstands t he te nnsof the products and the transact ion. relevant risk. f actors. the nat urE- and extent of the investor's risk.of loss and the nature of t he

contracrual relationship into which the investor is e ntering . Pria to investing in these products. an investor should determine, based o n its own independent review and suc h professional advice as it deems appropriate. the economic risks and merits. the legal t aJC accounti ng characteristics and

risk. and the consequences of an investment in them. This is not a S1Jbstantive comm entary or analysis b-y Laminar Capital and has nc-t been prepared as a research product or comm ents b-y a rE-sean::h analyst.

LAMINAR CA PITAL PTY LTD ACN 134 784 740

WNW. LAMINARCAPITALCOM.AU

MELBOURN E O FFIC:E: LEVEL 5, RIALTO NORTH. S.25, COLLINS STREET. MELBO URN E. VIC 3000 T 61 3 9001 6990 F 6 1 3 9001 6933

SYDN EY O FFICE: LEVEL 42,. GATEWAY TOW ER. 1 MACQUARIE PLACE, SYDN EY NSW. 2000 T 61 28094 1230 F 61 2 8094 12 33

BRISBAN E O FFICE: LEVEL 38. 71 EAG LE STREET. BRISBAN E Q LD. JOOO T 61 7 3123 5370 F 6 1 7 3123 S. 37 1

City of Canning I d 1111 ve b r Page S of S

Item CC-052-21 - Attachment 3 Warrant Listing - October 2021

Page 101


City of Canning

Warrant Listing Report For the penod 01-0ct-2021 to 31-0ct-2021 -- Suppher

N Supplier Name o.

Non Payroll Transactions Commonwea lth Bank - Investment &

DD001260 10053 Credit Cards 037943 10001 ATO Mall Payments 037944 10004 Bunnings ltd 037945 10009 McLeods 037946 10010 Landgate

037947 10012 Enzed Welshpool 037948 10016 Hydroqulp Pumps 037949 10017 Ja nissen Electrics 037950 10018 Blackwoods

037951 10023 E & MJ Rosher Ply Lid 037952 10034 King Earthmov ing 037953 10039 Unicare Health 037954 10040 Flexl Staff Ply Ltd 037955 10042 Satellite Security Serv ices 037956 10043 Beaver Tree Services 037957 10044 Capital Recycling 037958 10048 ABCO Products 037959 10056 Sigma Chemica ls

037960 10057 StrataGreen 037961 10061 Bidfood WA Pty Ltd

037962 10062 T-Quip 037963 10063 Totally Work Wear 037964 10064 PFD Food Serv ices Ply Ltd

037965 10065 Outsource Business Support Solutions

037966 10066 Japanese Truck & Bus Spares Pty Ltd 037967 10073 Curost MI ik Supply

037968 10076 Superior Pak Pty Ltd 037969 10078 Sonic Health Plus Pty ltd 037970 10088 A Bobcat Service 037971 10092 Danish Patisserie 037972 10099 Bunzl Ltd 037973 10100 Brooks Hi re Service Pty Ltd

Western Australian Loca l Government 037974 10114 Association 037975 10115 Main Roads Western Australla 037976 10117 Peerless Ja I Pty Lid 037977 10118 Raeco 037978 10125 Tudor Glass & Glazing 037979 10126 Royal Life Saving Society 037980 10127 Total Turf 037981 10130 Work Clobber

037982 10132 LD Total

037983 10134 Forpark Australia 037984 10144 Ellenby Tree Farm 037985 101 49 Toolmart Australia Ply Ltd 037986 10150 Neverfail Spri ngwater Ltd 037987 10160 Window Wipers 037988 1017 1 Hays Specialist Recruitment 037989 10182 Trisley's Hydraulic Services 037990 10183 Ce ntra I Lock & Key 037991 10201 The Goods Australia 037992 10205 JB HiFi (Cannington) 037993 10207 Western Power 037994 10208 Porter Consulting Engineers

037995 10222 Data 3 Ltd 037996 10239 Brownes Foods Operations Pty Ltd 037997 10242 Scott Printers P1y Ltd

037998 10244 Diverse Air Pty Lid 037999 10249 Vorgee Pty Ltd 038000 10254 West Coast Profilers Pty Ltd

038001 10263 Playcheck 038002 10274 Landcare Weed Control 038003 10289 Turf Care WA Pty Ltd

WMr.til l ll.tlflS - llaobtlt 202Ull;o:5hi,;,L Wolr,.o:U1t!.poo

Amount Date Narration $

04-0ct-21 Banking and Investment Services 35,180. 19

07-0ct-21 Government Authority 108,158.00 07-0ct-21 Tools and General Hardware Supply 452.01 07-0ct-21 Legal Services 10,144.70 07-0ct-21 Government Authority 2,978 .1 4

New Vehicles, Spare Parts and Maintenance 16.42 07-0ct-21 Services

07-0ct-21 Irrigation Maintenance Services 12,518.00 07-0ct-21 Electrical Supply and Maintenance Services 1,859.00 07-0ct-21 Tools and General Hardware Supply 6,300.83

New Vehicles , Spare Parts and Maintenance 319.46 07-0ct-21 Services

07-0ct-21 Earth Moving Services 10,472.00 07-0ct-21 Medical Equipment and Accessories Supply 774.00 07-0ct-21 Temporary Personnel Services 25,702.29 07-0ct-21 Surveillance Equ ipment Services 1,614.60 07-0ct-21 Tree Maintenance Services 74 ,01 0.20 07-0ct-21 Waste Management and Recycling Services 1,257.50 07-0ct-21 Cleaning Products and Accessories Supply 145.46 07-0ct-21 Pool Chemicals Supply 2,27640

Landscaping Construction and Maintenance 2,07044 07-0ct-21 Services

07-0ct-21 Groceries and Milk Supply 2.452.82 New Vehicles, Spare Parts and Maintenance

149.35 07-0ct-21 Services 07-0ct-21 Corporate Unfforms and Work Wear Supply 14,453.9 1 07-0ct-21 Retail Call, Products Supp ly 634.55

Computer Software Licensing and Support 2,802.36 07-0ct-21 Services

New Vehicles, Spare Parts and Maintenance 167.75 07-0ct-21 Services

07-0ct-21 Groceries and Milk Supply 807.01 New Vehicles, Spare Parts and Maintenance

515.72 07-0ct-21 Services 07-0ct-21 Medical Assessment Services 16143 07-0ct-21 Plant or Equipment Hire Services 5,170.00 07-0ct-21 Retail Cal~ Products Supp ly 113.08 07-0ct-21 Packag ing Supply 4.475.57 07-0ct-21 Plant or Equipment Hire Services 1,485.02

07-0ct-21 Professional Association Services 1,859.00

07-0ct-21 Government Authority 14,496.61 07-0ct-21 Cleaning Products and Accessories Supply 161.37 07-0ct-21 Office Furniture Supply 999.90 07-0ct-21 Glass and Glazing Services 320.00 07-0ct-21 Education and Training Services 1,826.00 07-0ct-21 Turf Supply and Maintenance Services 278 .96 07-0ct-21 Personal Protective Equipment Supply 329.00

Landscaping Construction and Maintenance 3,234.00 07-0ct-21 Services

Playground Equipment and Maintenance 269.94 07-0ct-21 Services

07-0ct-21 Wholesale Nursery Services 71 .50 07-0ct-21 Tools and General Hardware Supply 1,336.00 07-0ct-21 Water Cooler Renta l Services 303.60 07-0ct-21 Cleaning and Hygiene Services 873. 18 07-0ct-21 Temporary Personnel Services 5,152 .1 4 07-0ct-21 Water Treatment Services 3,832.40 07-0ct-21 Locksm Ith Services 95.00 07-0ct-21 Cleaning Products and Accessories Supply 509.63 07-0ct-21 Electronic Supply and Maintenance Services 149.00 07-0ct-21 Electricity Distribution Serv ices 195,391.00 07-0ct-21 Civil Engineering Consultancy Services 3,465 .00

Computer Software Licensing and Support 18,826.83 07-0ct-21 Services

07-0ct-21 Groceries and Milk Supply 39847 07-0ct-21 Printing Services 1,581.80

Heating Ventilation and Air Conditioning 1,021.35 07-0ct-21 Services

07-0ct-21 Retail Swimwear and Accessories 344.85 07-0ct-21 Road Profiling Services 21,752.89

Playground Equipment and Maintenance 8,250.00 07-0ct-21 Services

07-0ct-21 Weed Control Services 72,343.62 07-0ct-21 Turf Supply and Maintenance Services 990.00

01/II/Xl1111HMI


Page 102


---Supplier Name l·NM , I Amount Narration $

Non Payroll Transactions 038004 10302 Sign-A-Rama (Canning Vale) 07-0ct-21 Graphic Design Seivices 651 .95 038005 10317 Dralnflow Services Ply Lid 07-0ct-21 Stormwater Drain Cleaning Services 3,270.96 038006 10331 Chrysalis Services Pty Lid 07-0ct-21 Temporary Personnel Seivices 1,831 .18

038007 10334 Jack Brtckpavlng & Reinstating Ply Ltd 07-0ct-21 Paving Installation and Maintenance Services 55,267.30

038008 10335 Bovells & Blue Ribbon Unit Trust 07-0ct-21 Ready to Eat Meals Services 129.20 038009 10347 Ascon Survey & Drafting Ply Ltd 07-0ct-21 Surveying and Drafting Services 5,004.05 038010 10371 Wembley Cement 07-0ct-21 Concrete and Cement Supply 159.98 03801 1 10387 Kimberly-Clari< Australia Pty Ltd 07-0ct-21 Cleaning Products and Accessories Supply 6,305.10

New Vehicles , Spare Parts and Maintenance 26.40 038012 10390 Metro Filters 07-0ct-21 Services

038013 10398 Telstra - Telephone Bil ls 07-0ct-21 Telecommunication Services 43,601 .70 New Vehicles , Spare Parts and Maintenance

832.05 038014 10404 Wattleup Tractors 07-0ct-21 Services 038015 10406 Australia Post 07-0ct-21 Courier and Postage Services 9,717.27 038016 10407 Coca-Cola Amati l Ply Lid 07-0ct-21 Retail Cale Products Supp ly 348 .29 038017 10430 Nuturf 07-0ct-21 Herbicides and Pesticides Supply 726.00 038018 10447 Shade Experience 07-0ct-21 Blinds and Shades Services 2,948.00 038019 10465 Black Box Control Ply Ltd 07-0ct-21 GPS Monitoring Services 1,116.50 038020 10473 KCI Industries Ply Ltd 07-0ct-21 Electronic Supply and Maintenance Services 30 .00 038021 10479 Lombard The Paper People 07-0ct-21 Packaging Supply 148.50 038022 10547 Profile Pa inting & Decorating Ply Ltd 07-0ct-21 Painting Services 3,850.00 038023 10554 Kone Elevators Ply Lid 07-0ct-21 Elevator Maintenance Services 7,382.96

038024 10567 Hanson Construction Materials Ply Ltd 07-0ct-21 Sand Soil and Mulch Supp ly 1,973.35

038025 10592 Spraytine Spraying Equipment 07-0ct-21 Tools and General Hardware Supply 75 .90 038026 10598 ONO Distributors 07-0cl-21 Waste Management and Recycling Services 206 .00 038027 10634 BP Australia Ply Ltd 07-0ct-21 Fuel and Fue l Card Services 20 ,181.50 038028 10635 Easlsalary 07-0ct-21 Operating Lease Services 1,02344 038029 10643 Battery Mart 07-0ct-21 Tyres, Tubes and Automotive Battery Supply 315.70

New Vehicles, Spare Parts and Maintenance 323.40

038030 10649 Ashdown-Ingram 07-0ct-21 Services 038031 10728 Bring Couriers 07-0ct-21 Courier and Postage Services 43.36 038032 10754 Riverton-Rossmoyne Vet Hospital 07-0ct-21 Medical Assessment Serv ices 416.20 038033 10760 Autosmart South Metro 07-0ct-21 Cleaning Products and Accessories Supply 401.50 038034 10766 Aurora Environmental Perth 07-0ct-21 Environmental Consultancy Services 6,721 .00 038035 10781 Western Australia Police Service 07-0ct-21 Police Services 50 .1 0

New Vehicles, Spare Parts and Maintenance 85 .69 038036 10844 Truck Centre (;NA) Ply Lid 07-0ct-21 Services

038037 10867 Wren Oil 07-0ct-21 Waste Management and Recycling Services 16.50 038038 10921 Traffic Logistics Australia 07-0ct-21 Traffic Management Services 3,608.00 038039 10924 IXOM Operations Ply Ltd 07-0ct-21 Pool Chemicals Supply 348.50 038040 10929 Les MIiis 07-0ct-21 Fitness Class Services 7,003.04


03804 1 10959 State~de Bearings 07-0ct-21 Services New Vehicles, Spare Parts and Maintenance

73,306.59 038042 10962 Mcinerney Ford 07-0ct-21 Services

038043 10997 AE Hoskins & Sons 07-0ct-21 Building Construction Services 3,130.88 038044 11024 Ultimo Catering & Events Ply Ltd 07-0ct-21 Catering Services 781 .00 038045 11083 BGC Concrete 07-0ct-21 Concrete and Cement Supply 3,839.66 038046 11104 Amlnah Stacey 07-0ct-21 Fitness Class Services 240.00 038047 111 60 Charter Plumbing & Gas 07-0ct-21 Plumbing and Gas Services 162.45 038048 11187 Access Wtthout Barriers Ply Lid 07-0ct-21 Genera l Building Maintenance Services 9,518.85 038049 11 226 Living Turf 07-0ct-21 Turf Supply and Maintenance Services 4,911.50 038050 11361 Trayd Australia Ply Ltd 07-0ct-21 Genera l Building Maintenance Serv ices 11,549.84 038051 11408 Home Chef 07-0cl -21 Ready to Eat Meals Services 1,621.80 038052 11435 Monteleone Fencing 07-0ct-21 Fencing and Gate Serv ices 5,500.00 038053 11449 Contranow Ply Ltd 07-0ct-21 Traffic Management Services 820.60 038054 11 576 Essential Coffee Ply Ltd 07-0ct-21 Retail Cafe Products Supp ly 757.89 038055 11583 Trugrade Medical Supplies 07-0ct-21 Medical Equipment and Accessories Supply 1,276.00 038056 11718 Hind's Group 07-0ct-21 Sand Soll and Mulch Supp ly 2,783.93 038057 11771 Plant Assessor 07-0cl -21 Audit and Assurance Services 286.00 038058 11789 New Ground Water Services Ply Ltd 07-0ct-21 Irrigation Maintenance Services 758,524.99 038059 11818 DigiPed Ply Lid 07-0ct-21 Education and Training Services 5,500.00 038060 11858 Commerc ial Cleaning Equipment 07-0ct-21 Cleaning Products and Accessories Supply 1.01 038061 11866 Ambius 07-0ct-21 Floral Arrangement 158.34 038062 11942 Industrial Recruitment Partners 07-0ct-21 Temporary Personnel Services 7,676.73 038063 11944 Surun Services Ply Ltd 07-0ct-21 Electrical Supply and Maintenance Serv ices 5,198.33 038064 11969 Covs 07-0ct-21 Tools and General Hardware Supply 492.29

038065 11973 STATS Austral ia 07-0ct-21 Investigation and Laboratory Testing Services 3,069.00

038066 11975 Domus Nursery 07-0ct-21 Wholesale Nursery Services 2,868.45 038067 11997 Preview Industries Australia Ply Ltd 07-0ct-21 Library Products Supply 195.68 038068 12007 Maxey Plumbing Ply Ltd 07-0ct-21 Plumbing and Gas Services 352.23 038069 12008 Elexacom 07-0ct-21 Electrtcal Supply and Maintenance Services 6,967.01 038070 12009 Northlake Electrical Ply Ltd 07-0ct-21 Electrical Supply and Maintenance Services 1,197.27 038071 12010 Gesha Coffee Co 07-0cl-21 Retail Cafe Products Supp ly 1,806.25 038072 12024 Thomson Geer 07-0ct-21 Legal Services 24 ,200.00 038073 12038 ln2Food Perth Wholesale 07-0ct-21 Groceries and Milk Supply 143.70 038074 12040 McDowall Affleck Ply Ltd 07-0ct-21 Project Management Consultancy Services 1,375.00

WMr.til lll.tlflS- llaobtlt 202Ull;o:5hi,;,L Wolr,.o:U1t!.poo 01/II/Xl1111HMI


Page 103



Non Payroll Transactions 038075 12053 Southern Cross Protection Pty Ltd 07-0ct-21 Cash Collection and Deposit Services 742.50 038076 12055 Mov.Master Turt Equipment 07-0ct-21 Agriculture General Power Equipment Supply 189.50 038077 12205 The Jungle Body With Kaitlin 07-0ct-21 Fttness Class Services 300.00 038078 12291 AAA Print Group Pty Ltd 07-0ct-21 Pri nting Services 203.50 038079 12375 CPR Electrical Services Ply Lid 07-0ct-21 Electrical Supply and Maintenance Serv ices 990.00 038080 12386 Mastec Australia Pty Lid 07-0ct-21 Waste Bags and Containers Supply 3,210.02 038081 12398 Ca lm Kids, Calm Families 07-0ct-21 Fitness Class Services 180.00 038082 12440 Bondi Street Ply Ltd 07-0ct-21 Education and Training Services 1,584 .00 038083 12444 Urban Design Planning 07-0ct-21 Architectural Consultancy Services 1,875.00 038084 12459 Naveen Kumar 07-0ct-21 Publicity and Marketing Support 396.00 038085 12479 Patel Transport 07-0ct-21 Printed Publications and Newspapers Supply 17.05

038086 12514 Rossmoyne Bowling Club Incorporated 07-0ct-21 Operating Lease Services 1,895.32

038087 12515 Corinthian Park Tennis Club Inc 07-0ct-21 Club and Society Services 49 ,281.65 Window and Door Installation and Maintenance

350.35 038088 12562 Rubek Automatic Doors 07-0ct-21 Services 038089 12583 Bug Busters 07-0ct-21 Pest Control Services 341.00 038090 12595 WA Top Class Cleaners 07-0ct-21 Cleaning and Hygiene Services 385.00 038091 12685 Prlna Shah Consulting 07-0ct-21 Human Resource Consultancy Services 2,900.00 038092 12705 Artek Signs 07-0ct-21 Signage and Accessories Supply 4,246.00 038093 12709 Kieran Stoltenkamp 07-0ct-21 Public ity and Marketing Support 620.00 038094 12715 OnTrack Solar & Electrical 07-0ct-21 Electrical Supply and Maintenance Serv ices 2,354.00


038095 12744 Skipper Transport Parts 07-0ct-21 Services 038096 12763 Healthsaver Ply Lid 07-0ct-21 Medical Equipment and Accessories Supply 165.95 038097 12782 Prestige Garden Kerbing 07-0ct-21 Concrete and Kerb Cutting Serv ices 1,716.00 038098 12783 Aska Illustration 07-0ct-21 Childrens Activities 375.00 038099 12786 AGO Polycrete Ply Ltd 07-0ct-21 Tools and General Hardware Supply 9,895.60 038136 10001 ATO Mail Payments 14-0ct-21 Government Authority 352,749.00 038137 10004 Bunnlngs Ltd 14-0ct-21 Tools and General Hardware Supply 621 .83

038138 10006 Baral Construction Materials Group Ltd 14-0ct-21 Building and Constructions Material Supply 280.50

038139 10009 Mcleods 14-0ct-21 Legal Services 15,370.25

038140 1001 1 Daynite Towing Services (WA) Pty Ltd 14-0ct-21 Vehicle Towing Services 220.00

New Vehicles, Spare Parts and Maintenance 743.45 038141 10012 Enzed Welshpool 14-0ct-21 Services

038142 10013 Fuji Xerox Australia Ply Lid 14-0ct-21 Office Machines and Maintenance and Accessories Supply 3,068.27

038143 10014 Gronbek Security 14-0ct-21 Locksmith Services 1,471.90 038144 10017 Ja nissen Electrics 14-0ct-21 Electrical Supply and Maintenance Serv ices 4,127.20 038145 10018 Blackwoods 14-0ct-21 Tools and General Hardware Supply 4,111.08 038146 10020 Beacon Equipment 14-0ct-21 Agriculture General Power Equipment Supply 1,225.00

New Vehicles, Spare Parts and Maintenance 227.99 038147 10022 New Town Toyota 14-0ct-21 Services


038148 10023 E & MJ Rosher Pty Ltd 14-0ct-21 Services New Vehicles, Spare Parts and Maintenance

183.29 038149 10031 John Hughes 14-0ct-21 Services 038150 10034 King Earthmov ing 14-0ct-21 Earth Moving Services 12,127.50 038151 10037 Westbooks 14-0ct-21 Pri nted Publications and Newspapers Supply 5,408.94 038152 10040 Flexl Staff Ply Lid 14-0cl-21 Temporary Personnel Services 24,474.04 038153 10042 Satellite Security Serv ices 14-0ct-21 Surveillance Equipment Services 1,000.00 038154 10044 Capital Recycling 14-0ct-21 Waste Management and Recycling Services 1,334.02 038155 10048 ABCO Products 14-0ct-21 Cleaning Products and Accessories Supply 7,096.31

Landscaping Construction and Maintenance 46.53

038156 10057 StrataGreen 14-0ct-21 Services 038157 10061 Bidfood WA Ply Ltd 14-0ct-21 Groceries and Milk Supply 1,274.89

New Vehicles. Spare Parts and Maintenance 870.15

038158 10062 T-Qulp 14-0ct-21 Services 038159 10063 Totally Work Wear 14-0ct-21 Corporate Unttorms and Work Wear Supply 11 ,086.82 038160 10064 PFD Food Services Pty Lid 14-0ct-21 Retail Cafe Products Supp ly 822.85

Computer Software Licensing and Support 1,350.36 038161 10065 Outsource Business Support Solutions 14-0cl-21 Services

New Vehicles, Spare Parts and Maintenance 1,183.20

038162 10066 Japanese Truck & Bus Spares Pty Ltd 14-0ct-21 Services 038163 10072 Bridgestone Australia Ltd 14-0ct-21 Tyres, Tubes and Automotive Battery Supply 469.70 038164 10073 Curost MIik Supply 14-0ct-21 Groceries and MIik Supply 181.21

New Vehicles, Spare Parts and Maintenance 3,606.47 038165 10076 Superior Pak Ply Ltd 14-0ct-21 Services

038166 10078 Sonic Health Plus Pty Ltd 14-0cl-21 Medical Assessment Services 463.10 Sledgehammer Concrete Cut1ing

302.50 038167 10083 Service 14-0ct-21 Concrete and Kerb Cutting Services 038168 10088 A Bobcat Service 14-0ct-21 Plant or Equipment Hire Services 2,970.00 038169 10098 Benara Nurseries 14-0cl-21 Wholesale Nursery Services 367.77 038170 1011 1 Nutrlen Water 14-0ct-21 Irrigation and Plumbing Components Supply 4,992.27

Western Australian Local Government 038171 10114 Association 14-0ct-21 Professional Association Services 3,130.00

038172 10119 Surgical House of WA 14-0ct-21 Medical Equipment and Accessories Supply 1,875.72 038173 10125 Tudor Glass & Glazing 14-0ct-21 Glass and Glazing Services 771.00



Page 104


---Non Payroll Transactions 038174 1013 1 038175 10136 038176 038177 038178 038179 038180 038181 038182 038183 038184 038185 038186 038187

038188 038189 038190 038191 038192

038193 038194 038195 038196

038197 038198

038199 038200 038201 038202 038203 038204 038205 038206 038207 038208 038209 038210 038211 038212

038213 038214 038215 038221 038222 038225 038226 038227

038228

038229

038230 038231

038232 038233 038234

038235 038236

038237 038238 038239

038240

038241 038242

10140 10149 10153 10162 10168 10182 10183 10208 10227 10230 10238 10239

10244 10257 10260 10262 10268

10270 10273 10280 10289

10298 10314

10334 10346 10347 10350 10387 10405 10406 10430 10450 10465 10495 10497 10512 10516

10526 10544 10554 10570 10598 10634 10635 10643

10649

10650

10653 10676

10712 10753 10789

10806 10818

10844 10865 10868

10899

10923 10924

10946

Supplier Name

WA Limestone Co Tip Top Bakeries Allwest Turfing Toolmart Australia Ply Ltd WA Safety Tape & Mesh Spotlight Stores Ply Ltd lse nti a Pty Ltd Trlsley's Hydraulic Services Ce ntra I Lock & Key Porter Consulting Engineers Renos & Repairs Speedo Australia Ply Ltd Pennington Scott Pty Ltd Brownes Foods Operations Pty Ltd

Diverse Air Pty Ltd Jackson McDonald Tai is Consultants Pty Ltd Department Of Human Resources Lau ra Anne Farano Podiatry

Technology One Limited GFG Consu lting Market City Operator Co Pty Ltd Turf Care WA Ply Ltd

Greensense Pty Ltd Top of The Ladder Gutter Clean ing

Jack Brickpaving & Reinstating Pty Ltd HHG Legal Group Ascon Survey & Drafting Pty Ltd 3 Loglx Ply Ltd Kimberly-Clark Australia Ply Ltd Statewide Cleaning Supplies Ply Ltd Australia Post Nuturf WA Rangers Association Black Box Control Ply Ltd Great Temptations Pty Ltd Brikmakers Alsco Ply Limited Website Weed & Pest WA Ply Ltd

Go Doors Brook & Marsh Pty Ltd Kone Elevators Pty ltd Josh Byrne & Associates ONO Distributors BP Australia Pty ltd Easisalary Battery Mart

Ashdown-Ingram

Heavy Automatics

Roy Grlpske & Sons Pty Lid Re peat Plastics (WA)

Perth Autobody Repairs Pty Ltd Department of Transport Focus Consulting WA

Workpower Incorporated Moore Australia (WA) Ply Lid

Truck Centre ryv A) Pty Ltd Messages On Hold David Gray & Company Pty Ltd

Centaman Systems Pty Ltd

l·NM , I Amount Narration $

14-0ct-21 Earth and Stone Supply 14-0ct-21 Retail Cafe Products Supp ly 14-0ct-21 Turf Supply and Maintenance Services 14-0ct-21 Tools and General Hardware Supply 14-0ct-21 Personal Protective Equipment Supply 14-0ct-21 General Homewares Supply 14-0ct-21 Media Monito ring Services 14-0ct-21 Water Treatment Services 14-0ct-21 Locksmith Services 14-0ct-21 Civil Engineering Consultancy Services 14-0ct-21 General Building Maintenance Services 14-0ct-21 Retail Swimwear and Accessories 14-0ct-21 Pool Plant Equipment Services 14-0ct-21 Groceries and Milk Supply

Heating Ventilation and Air Conditioning 14-0ct-21 Services 14-0ct-21 Legal Services 14-0ct-21 Asset Management Services 14-0ct-21 Government Authority 14-0ct-21 Medical Assessment Services

Computer Software Licensing and Support 14-0ct-21 Services 14-0cl-21 Project Management Consultancy Services 14-0ct-21 Electricity Distribution Services 14-0ct-21 Turf Supply and Maintenance Services

Computer Software Licensing and Support 14-0ct-21 Services 14-0ct-21 Cleaning and Hygiene Services

14-0ct-21 Paving Installation and Maintenance Serv ices 14-0ct-21 Legal Services 14-0ct-21 Surveying and Drafting Services 14-0ct-21 GPS Monitoring Services 14-0ct-21 Cleaning Products and Accessories Supply 14-0ct-21 Cleaning Products and Accessories Supply 14-0ct-21 Courier and Postage Services 14-0ct-21 Herbicides and Pesticides Supply 14-0ct-21 Professional Association Services 14-0ct-21 GPS Monitoring Services 14-0ct-21 Retail Cafe Products Supp ly 14-0ct-21 Earth and Stone Supply 14-0ct-21 Cleaning and Hygiene Services 14-0ct-21 Weed Control Services

Window and Door Installation and Maintenance 14-0ct-21 Services 14-0ct-21 Surveying and Drafting Services 14-0ct-21 Elevator Maintenance Services 14-0ct-21 Landscape Architecture Services 14-0ct-21 waste Management and Recycling Services 14-0ct-21 Fuel and Fue l Card Services 14-0ct-21 Operating Lease Services 14-0ct-21 Tyres, Tubes and Automotive Battery Supply

New Vehicles , Spare Parts and Maintenance 14-0ct-21 Services

New Vehicles , Spare Parts and Maintenance 14-0ct-21 Services

New Vehicles, Spare Parts and Maintenance 14-0ct-21 Services 14-0cl-21 Fencing and Gate Serv ices

New Vehicles, Spare Parts and Maintenance 14-0ct-21 Services 14-0ct-21 Government Authority 14-0ct-21 Electrical Consultancy Services

14-0ct-21 Fire Protection System and Equipment Service 14-0ct-21 Education and Training Services

New Vehicles, Spare Parts and Maintenance 14-0ct-21 Services 14-0ct-21 Call Centre Solution Services 14-0cl-21 Waste Bags and Containers Supply

Computer Software Licensing and Support 14-0ct-21 Services

397.09 64.40

12.414.60 175.00 360.00 60.00

1,347.50 198.00 322.00

7,700.00 264.00 292.60

12,738.00 731.96

768.35

550.00 635.25 90.09

3,080.00

1,837.00

924.00 19.95

44,835.92

1,949.75

660.00

2,008.60

5,574.80 1,510.16

660.00 6,600.57

229.94 5,863.20

11 ,797.50 2,320.00

643.50 306.24

13,386.63 691.1 3 874.50

8,800.00

2,417.25 2,189.77

52 ,269.64 206.00

10,991.54 18,465.54

181.50

335.50

300.00

324.77

763.44

418.00

184.50 3,850.00

5,752.66

3,850.00

808.49

702.00 3,026. 10

39,512.99

Australian Insti tute of Management WA 14-0ct-21 IXOM Operations Pty Lid 14-0ct-21

Education and Training Services Pool Chemicals Supply

5,500.00

348.50

318.37 Construction Equipment Austra lia 14-0ct-21 New Vehicles, Spare Parts and Maintenance Services 038243

038244 10951 Filter Supplies (WA) New Vehicles, Spare Parts and Maintenance

14-0ct-21 Services 137.50

01/II/Xl1111HMI


Page 105



Non Payroll Transactions New Vehicles, Spare Parts and Maintenance

12.35 038245 10959 Statewide Bearings 14-0ct-21 Seivlces 038246 10981 Zipform Pty Ltd 14-0cl-21 Pri nting Services 17,188.35 038247 10997 AE Hoskins & Sons 14-0ct-21 Building Construction Services 6,950.99 038248 11009 State Law Publisher 14-0ct-21 Government Authority 3,803.10 038249 11065 AFGRI Equ ipment Australia Ply Ltd 14-0ct-21 Agriculture Machinery Supply 537. 15 038250 11066 Green Wol1<z Ply Ltd 14-0ct-21 Fertiliser Supply 3,946.80 038251 11083 BGC Concrete 14-0ct-21 Concrete and Cement Supply 4,659.16

Stantons International Audit & 038252 11095 Consulting Pty Ltd 14-0ct-21 Probity Advisor Seivlces 1,678.60

038253 1111 1 Total Green Recycling 14-0ct-21 Waste Management and Recycling Seivices 896.15 Whaleback Golf Course Management

12,304.88 038254 11113 Pty Ltd 14-0ct-21 Sports and Recreational Activ ity Seivlces 038255 11145 RAC Business Wise 14-0ct-21 Insurance Services 212.00 038256 11155 Travis Hayto Photography 14-0ct-21 Photography and Vldeography Services 2,530.00 038257 11160 Charter Plumbing & Gas 14-0ct-21 Plumbing and Gas Services 2,631.98 038258 11225 LGIS Insurance Broking 14-0ct-21 Insurance Services 746,858.80 038259 11226 Living Turf 14-0ct-21 Turf Supply and Maintenance Services 7,207.20 038260 11273 llllon Australia Ply Ltd 14-0ct-21 Audit and Assurance Seivlces 253.00 038261 11286 Inspired Development Solutions 14-0ct-21 Education and Training Services 2,596.00 038262 11337 Cranetech Australia Pty Ltd 14-0ct-21 Matelial Transport Vehicles Supp ly 906.77 038263 11361 Trayd Australia Pty Ltd 14-0ct-21 Genera l Building Maintenance Services 1,291.40

Bus Preservalion Soc iety of Weslern 330.00 038264 11470 Australia 14-0ct-21 Vehicle Hire Services

038265 11500 Liquid Gold Beekeeping 14-0ct-21 Animal Containment and Habitat Services 490.00 Heating Ventilation and Air Cond itioning

316.76 038266 11518 CMS Engineering Pty Ltd 14-0ct-21 Services

038267 11674 Elec-Protect Security 14-0ct-21 Fencing and Gate Serv ices 462.00 038268 11747 Tutt Bryant Hire Ply Ltd 14-0ct-21 Plant or Equipment Hire Services 350.00 038269 11780 Medical Sales & Seivlce Pty Ltd 14-0ct-21 Medical Equipment and Accessories Supply 991.67

Window and Door Installation and Maintenance 132.00 038270 11807 AAA Windscreens & Tinting Cannington 14-0ct-21 Services

038271 11944 Surun Services Pty Ltd 14-0ct-21 Electlical Supply and Maintenance Serv ices 37 ,693.48 038272 11975 Domus Nursery 14-0ct-21 Wholesale Nursery Services 3,069.00

Computer Software Licensing and Support 187.00

038273 11992 Wm1< Metrics Pty Ltd 14-0ct-21 Seivlces Community Greenwaste Recycli ng Pty

3,615. 16 038274 12000 Ltd 14-0ct-21 Waste Management and Recycling Services 038275 12007 Maxey Plumbing Ply Ltd 14-0ct-21 Plumbing and Gas Services 22 ,743.27 038276 12008 Elexacom 14-0ct-21 Electrical Supply and Maintenance Serv ices 18,781.75 038277 1201 0 Gesha Coffee Co 14-0ct-21 Retail Cafe Products Supp ly 1,983.45 038278 12024 Thomson Geer 14-0ct-21 Legal Services 1,732.50

Playground Equipment and Maintenance 22 ,855.80 038279 12029 VJ Godfrey 14-0ct-21 Seivlces

038280 12061 Paper Scout 14-0ct-21 Graphic Design Services 2,678.50 038283 12239 Nature Play SoluUons Pty Ltd 14-0cl-21 Chlldrens Activ ities 660.00 038284 12257 Lil Letters Pty Ltd 14-0ct-21 Event Staging Lighting and Audio 2,550.00 038285 12264 Mind & Movement WA 14-0ct-21 Therapy and Wellness Services 4,800.00 038286 12276 Urban Resources Ply Ltd 14-0ct-21 Sand Soll and Mulch Supp ly 6,086.97 038287 12279 Mills Resources 14-0ct-21 Temporary Personnel Services 3,397.50 038289 12314 MOA Benchmarking 14-0ct-21 Audit and Assurance Services 275.00 038290 12404 Schneider Electric Austra lia Pty Ltd 14-0ct-21 Electrical Supply and Maintenance Serv ices 792.00 038291 12412 Airey Taylor Consulting 14-0ct-21 Structural Engineeri ng Consultancy Services 1,100.00

Total Landscape Redevelopment 14,01 7.08

038292 12441 Service Pty Ltd 14-0ct-21 Tree Maintenance Services 038293 12454 Zurich Australia Insurance Ltd 14-0ct-21 Insurance Services 2,500.00 038294 12457 HAS Earthmoving 14-0ct-21 Plant or Equipment Hire Services 4,952.75

Landscaping Construction and Mainten ance 1,663.20

038295 12482 Garn bar a Pty Ltd 14-0ct-21 Seivices 038296 12483 City of Stirling 14-0ct-21 Government Authority 910.00 038297 12490 Jani King (WA) Pty Ltd 14-0ct-21 Cleaning and Hygiene Services 14,84 0.1 0

AM C Commercial Cleaning (WA) Pty 39 ,077.28

038298 12491 Ltd 14-0ct-21 Cleaning and Hygiene Services Department of Planning Lands &

10,670.00 038299 12501 Heritage 14-0ct-21 Genera l Building Maintenance Serv ices

038300 12547 Canning City Brass Band Incorporated 14-0ct-21 Entertainment Services 17,925.44

Landscaping Construction and Maintenance 49 ,620.70 038301 12553 MG Group WA 14-0ct-21 Seivices

038302 12556 TRILITY Solufons Pty Ltd 14-0ct-21 Education and Training Services 2,750.00 038303 12557 Boll Inger Automation 14-0ct-21 Fencing and Gate Serv ices 1,980.00 038304 12558 AJ Teo 14-0ct-21 Childrens Activities 1,320.00 038305 12590 Computers Now Pty Ltd 14-0ct-21 Computer Hardware Supply 4,395.00 038306 1261 1 Fleetwood Building Solutions Pty Ltd 14-0ct-21 Building Construction Services 289,91 7.90 038307 12664 Vestone Capital Pty Ltd 14-0ct-21 Computer Hardware Supply 1,095.60 038308 12689 Remondis Australia Pty Ltd 14-0ct-21 Waste Management and Recycling Services 44 ,000.00 038309 12690 PeopleSense by Altius 14-0ct-21 Employee Ass istance Program Services 3,740.00 038310 12712 Enviro Sweep 14-0ct-21 Road Sweeping Services 9,042.00 03831 1 12721 Macri Partners 14-0ct-21 Audit and Assurance Seivices 2,750.00



Page 106


---Non Payroll Transactions

038312 038313 038314 038315

038316 038317

038318 038319 038362 038363 038364

038365

038366 038367 038368 038369

038370 038371 038372 038373 038374

038375

038376 038377 038378

038379 038380 038381 038382 038383 038384 038385 038386 038387 038388

038389 038390 038391 038392 038393 038394 038395 038396 038397 038398 038399 038400 038401 038402 038403

038404 038405 038406 038407 038408 038409 038412 038413 038414

038415

038416 038417 038418 038419

038420 038421

12725 12731 12736 12742

12744 12745

12775 12789 10001 10004 10005

10006

10012 10017 10020 1002 1

10022 10026 10040 10042 10043

10057

10062 10063 10064

10065 10067 10073 10078 10088 10092 10099 10104 1011 1 10112

10120 10162 10173 10183 10225 10239 10242 10282 10293 10299 10302 10317 10335 10354 10387

10394 10430 10432 10443 10490 10573 10634 10635 10643

10649

10666 10760 10798 10802

10806 10825

Supplier Name

Veev Group Ply Ltd KAPP Engineering Ply Ltd Promotions Warehouse HW & Associates

Skipper Transport Parts The Literature Centre Inc

Creative Soul Sessions Mango Cafe ATO Mail Payments Bunnlngs Ltd BOC Gases Australia ltd

Boral Construction Materials Group Ltd

Enzed Welshpool Janissen Electrics Beacon Equipment Wine Australia Ply Limited

New Town Toyota T erweys Hardware Ply Ltd Flexi Staff Ply Ltd Satellite Security Services Beaver Tree Services

StrataGreen

T-Quip Totally Work Wear PFD Food Services Ply Ltd

Outsource Business Support Solutions Complete Office Supp lies Ply Ltd Curost MI ik Supply Sonic Health Plus Pty Ltd A Bobcat Service Danish Patisserie Bunzl Lid Castro! Australia Pty Lid Nutrien Water Jason Signmakers St John Ambulance Western Australia ltd Spotlight Stores Ply Lid Kennards Hire Ce ntra I Lock & Key Paperbark Technologies Brownes Foods Operations Pty Ltd Scott Printers Ply Ltd South Metropolitan TAFE Jim's Fencing (Morley) Festoon Lighting Perth Sign-A-Rama (Canning Vale) Drainflow Services Ply ltd Bovells & Blue Ribbon Unit Trust Maria Opalina Yip Kimberly-Clark Australia Ply Ltd

Department Fire & Emergency Services Nuturt Site Waste Services Galvins Plumbing Supplies All Lines ES2 BP Australia Ply Ltd Easisalary Battery Mart

Ashdown-Ingram

Sunny Industrial Brushware Autosmart South Metro YelakltJ Moort Nyungar Assoc Inc Compu-Stor

Workpower Incorporated Un ilever Australia Ltd

l·NM , I Amount Narration $

14-0ct-21 Business Management Consu ltancy Services 14-0ct-21 Pool Plant Equipment Services 14-0ct-21 Public ity and Marketing Support 14-0ct-21 Architectural Consultancy Services

New Vehicles, Spare Parts and Maintenance 14-0ct-21 Services 14-0ct-21 Artist

Arts and Craft Equipment and Accessories 14-0ct-21 Supply 14-0ct-21 Ready to Eat Meals Services 21-0ct-21 Government Authority 21-0ct-21 Tools and General Hardware Supply 21-0ct-21 Industrial or Medical Gas Supply

21-0ct-21 Building and Constructions Material Supply New Vehicles, Spare Parts and Maintenance

21-0ct-21 Services 21-0ct-21 Electlical Supply and Maintenance Services 21 -0ct-21 Agriculture General Power Equipment Supply 21-0ct-21 Office Stationery and Consumables Supply

New Vehicles, Spare Parts and Maintenance 21-0ct-21 Services 21-0ct-21 Tools and General Hardware Supply 21-0ct-21 Temporary Personnel Services 21 -0ct-21 Surveillance Equipment Services 21-0ct-21 Tree Maintenance Services

Landscaping Construction and Maintenance 21 -0ct-21 services

New Vehicles, Spare Parts and Maintenance 21 -0ct-21 Services 21-0ct-21 Corporate Uniforms and Work Wear Supply 21-0ct-21 Retail Cafe Products Supp ly

Computer Software Licensing and Support 21 -0ct-21 Services 21 -0ct-21 Office Stationery and Consumables Supply 21-0ct-21 Groceries and MIik Supply 21-0ct-21 Medical Assessment Services 21 -0ct-21 Plant or Equipment Hire Services 21 -0ct-21 Retail Cafe Products Supp ly 21-0ct-21 Packag ing Supply 21 -0ct-21 Oil and Lubricants Supply 21-0ct-21 Irrigation and Plumbing Components Supply 21-0ct-21 Signage and Accessories Supply

21-0ct-21 Rescue Services 21 -0ct-21 Genera l Homewares Supply 21-0ct-21 Plant or Equipment Hire Services 21-0ct-21 Locksmith Services 21-0ct-21 Arboricultural Consultancy Services 21 -0ct-21 Groceries and Milk Supply 21-0ct-21 Pri nting Services 21 -0ct-21 Education and Train ing Services 21-0ct-21 Fencing and Gate Services 21 -0ct-21 Event Staging Lighting and Aud io 21 -0ct-21 Graphic Design Services 21-0ct-21 Stormwater Drain Cleaning Services 21-0ct-21 Ready to Eat Meals Services 21-0ct-21 Childrens Activities 21-0ct-21 Cleaning Products and Accessories Supply

21-0ct-21 Government Authority 21-0ct-21 Herbicides and Pesticides Supply 21 -0ct-21 Waste Management and Recycling Services 21 -0ct-21 Irrigation and Plumbing Components Supply 21-0ct-21 Line Marking Services 21 -0ct-21 IT Security Services 21-0ct-21 Fuel and Fue l Card Services 21 -0ct-21 Operating Lease Services

21 -0ct-21 Tyres, Tubes and Automotive Battery Supply New Vehicles , Spare Parts and Maintenance

21-0ct-21 Services New Vehicles, Spare Parts and Maintenance

21-0ct-21 Services 21 -0ct-21 Cleaning Products and Accessories Supply 21 -0ct-21 Presenter and Speaker Services 21 -0ct-21 Document Management Services

21 -0ct-21 Fire Protection System and Equipment Service 21 -0ct-21 Retail Cafe Products Supp ly

6,641.25

1,681.90 11 ,099.00 3,927.00

1,207.88

573 .84

874.50

300 .00 109,576.00

1,618.76 106.95

194,232.60

944.45

951 .06 162.30 515.02

57 .17

35.25 16,445.44 2,281.49

27,894.90

1,873.17

62.00

229.85 1,003.75

2,700.72

379.89 98.31

926.20 1,705.00

109.95 315.55

4,592.50 721 .50

4,247.75

347.60

122.85 252.32 101.00

3,253 .00 164.85 855.80 214.25 550.00

1,865.05 4,271 .76 3,697.42

132.20 300.00

3,641.70

1,366,771.99

1,07250 165.00 449.63 990.00

3,630.00 42 ,61 3.81

1,023.43 44.00

280.50

3,023.46

905.30 600.00

1,760.18

514.80

182.68

01/II/Xl1111HMI


Page 107



Non Payroll Transactions New Vehicles, Spare Parts and Maintenance

228.98 038422 10844 Truck Cenlre 0/VA) Ply Lid 21-0ct-21 Seivlces 038423 10942 Fresh Convenience Catering 21 -0ct-21 Catering Seivices 741.00 038424 11045 Simply Secure 0/VA) 21-0ct-21 Suiveillance Equipment Services 7,601.10 038425 11046 One 20 Productions 21-0ct-21 Event Staging Lighting and Audio 2,449.00

Slantons lnternallonal Audit & 297.00 038426 11095 Consulting Pty Ltd 21 -0ct-21 Probity Advisor Seivlces

038427 111 17 Eastern Metropolitan Regional Council 21-0ct-21 Government Authority 931.84

038428 11160 Charter Plumbing & Gas 21-0ct-21 Plumbing and Gas Seivices 3,022.18 038429 11188 Castledex 21-0ct-21 Office Furniture Supply 275.00 038430 11281 ID Consulting Pty Ltd 21-0ct-21 Web Services 4,950.00 038431 11342 Specialised Secunty Shredding 21-0ct-21 Document Management Seivlces 50 .60 038432 11359 Media Engine 21 -0ct-21 Graphic Design Services 1,200.00 038433 11361 Trayd Austral la Pty Ltd 21 -0ct-21 Genera l Building Maintenance Services 4,114.00 038434 11408 Home Chef 21 -0ct-21 Ready to Eat Meals Services 3,418.58 038435 11444 Endurequip Seivices WA 21 -0ct-21 Hoist Construction and Repair Services 1,779.45 038436 11449 Contraflow Pty Ltd 21-0ct-21 Traffic Management Services 20,359.78 038437 11512 Pumps Australia Pty Ltd 21 -0ct-21 Pool Plant Equipment Seivlces 3,624.50

New Vehicles, Spare Parts and Maintenance 401 .04

038438 11 544 CJD Equipment Ply Ltd 21-0ct-21 Services 038439 11547 Retro Roads 21 -0ct-21 Line Marking Seivices 2,002.46 038440 11583 Trugrade Medical Supplies 21-0cl-21 Medical Equipment and Accessories Supply 4,763.00

New Vehicles, Spare Parts and Maintenance 4,488.60 038441 11622 A 1 Diesel Injection 21 -0ct-21 Services

038442 11863 TR Hirecom 21-0ct-21 Event Staging Lighting and Audio 94.38 038443 11907 Nature Calls Portable Toi lets 21 -0ct-21 Portable Toilet Rental Seivices 1,280.00 038444 11942 Industrial Recruitment Partne,s 21 -0ct-21 Temporary Personnel Services 1,168.37 038445 11969 Covs 21-0ct-21 Tools and General Hardware Supply 138.49 038446 11975 Demus Nursery 21-0ct-21 Wholesale Nuisery Services 1,231.34 038447 12008 Elexaoom 21-0cl-21 Electrical Supply and Malnlenance Serv ices 669.60 038448 12009 Northlake Electrical Ply Ltd 21 -0ct-21 Electncal Supply and Maintenance Services 93.50 038449 12024 Thomson Geer 21 -0ct-21 Legal Services 6,315.32 038450 12040 McDowall Affleck Pty Ltd 21 -0ct-21 Project Management Consultancy Services 5,663.90 038451 12047 Australian Institute Of Theatre Sports 21-0ct-21 Education and Training Services 484.00 038452 12055 MowMaster Turt Equipment 21 -0ct-21 Agriculture General Power Equipment Supply 128.1 0 038453 12222 Tracey Batten 21-0ct-21 Sports Umpire Services 22500 038454 12232 Laminar Capital Pty Ltd 21-0ct-21 Banking and Investment Services 1,375.00

lnlonnatlon Proficiency & Sigma Data Computer Software Licensing and Support 220.00

038455 12243 Solutions 21-0ct-21 Services 038456 12357 Estlon Project 21 -0ct-21 Fitness Class Services 2,300.00 038457 12423 YogaHealth WA 21-0ct-21 Therapy and Wellness Services 390.00 038458 12435 All Foods Market Riverton IGA 21-0ct-21 Groceries and Milk Supply 2,753.87 038459 12457 HAS Earthmoving 21-0ct-21 Plant or Equipment Hire Services 2,450.25 038460 12479 Patel Transport 21 -0ct-21 Pri nted Publications and Newspapers Supply 15.50 038461 12539 City of Cockburn 21-0cl-21 Government Authority 397 ,031.90 038462 12546 WA Health Group 21 -0ct-21 Education and Train ing Services 1,424.50 038463 12558 AJ Teo 21 -0ct-21 Childrens Activities 720.00 038464 12595 WA Top Class Cleaners 21-0ct-21 Cleaning and Hygiene Services 589.60 038465 12614 Dortch Cuthbert 21 -0ct-21 Environmenta l Consultancy Seivices 2,501.94 038466 12616 BE Projects 21 -0ct-21 Building Construction Services 149,573.34 038467 12668 Bunbury Harvey Regional Council 21-0ct-21 Government Authority 4,310 .1 5 038468 12688 Ru stico Gourmet Pty Ltd 21-0ct-21 Ready to Eat Meals Services 900.00 038469 12692 Daniel Andrew Vincent MacBride 21 -0ct-21 Photography and Vldecgraphy Services 412.50 038470 12711 Clarity Simplici ty Success 21-0ct-21 Presenter and Speaker Seivices 528.00


038471 12744 Skipper Transpor1 Parts 21 -0ct-21 SelVlces 038472 12766 National Pump & Energy Pty Ltd 21-0ct-21 Plant or Equipment Hire Seivlces 1,485.00 038473 12792 Wheelers ePlalfonn Limited 21 -0ct-21 Library Products Supply 1,149.15

Fttness Equipment Supply and Maintenance 240.00 038474 12795 John Cowper 21-0ct-21 Seivlces

038504 10001 ATO Mail Payments 28-0ct-21 Government Authority 337 ,643.00 038505 10004 Bunnlngs Ltd 28-0ct-21 Tools and General Hardware Supply 800.35 038506 10009 McLeods 28-0ct-21 Legal Services 751.75

038507 10015 Green llte Electrical Contractors Pty Ltd 28-0ct-21 Electncal Supply and Maintenance Services 4,516.20

038508 10016 Hydroquip Pumps 28-0ct-21 Irrigation Maintenance Services 5,758.50 038509 10017 Ja nlssen Electrics 28-0ct-21 Electrtcal Supply and Maintenance Services 7,430.58 038510 10020 Beacon Equipment 28-0ct-21 Agriculture General Power Equipment Supply 797.80 03851 1 1002 1 Wine Australia Pty Limited 28-0ct-21 Office Stationery and Consumables Supply 51.39

New Vehicles , Spare Parts and Maintenance 78.34 038512 10022 New Town Toyota 28-0ct-21 Services


038513 10023 E & MJ Rosher Ply Ltd 28-0ct-21 Seivlces 038514 10026 Terweys Hardware Pty Ltd 28-0ct-21 Tools and General Hardware Supply 2,197.50 038515 10034 King Earthmoving 28-0ct-21 Earth Moving Services 17,778.75 038516 10040 Flexi Staff Pty Lid 28-0ct-21 Temporary Personnel Services 38,231 .57 038517 10042 Satellite Security Services 28-0ct-21 Suiveillance Equipment Services 1,482.10 038518 10044 Capital Recycling 28-0ct-21 Waste Management and Recycling Services 120.34 038519 10048 ABCO Products 28-0ct-21 Cleaning Products and Accessories Supply 206.54



Page 108



Non Payroll Transactions 038520 10056 Sigma Chemica ls 28-0ct-21 Pool Chemicals Supply 2,946.26 038521 10061 Bldfood WA Ply Lid 28-0ct-21 Groceries and Milk Supply 1,420.02

New Vehicles, Spare Parts and Maintenance 2,296. 15 038522 10062 T-Quip 28-0ct-21 Seivices

038523 10063 Totally Work Wear 28-0ct-21 Corporate Uniforms and Work Wear Supply 350 .1 9 038524 10064 PFD Food Seiv ices Pty ltd 28-0ct-21 Retail Cafe Products Supp ly 1,058.55


038525 10066 Japanese Truck & Bus Spares Pty Ltd 28-0ct-21 Seivlces 038526 10067 Complete Office Supp lies Ply Ltd 28-0ct-21 Office Stationery and Consumables Supply 92.3 1 038527 10072 Bridgestone Australia Ltd 28-0ct-21 Tyres, Tubes and Automotive Battery Supply 594. 11 038528 10073 Curost Milk Supply 28-0ct-21 Groceries and Milk Supply 98.31


038529 10076 Superior Pak Pty Ltd 28-0ct-21 Seivlces 038530 10082 Aquamon ix Pty ltd 28-0ct-21 Irrigation Maintenance Services 2,198.90 038531 10088 A Bobcat Seivlce 28-0ct-21 Plant or Equipment Hire Seivices 4,289.84 038532 10092 Danish Patisserie 28-0ct-21 Retail Cale Products Supp ly 380.82 038533 10098 Benara Nurseries 28-0ct-21 Wholesale Nursery Seivices 977.47 038534 10104 Castrol Australia Pty Ltd 28-0ct-21 Oil and Lubricants Supply 739.67 038535 10111 Nutrlen Water 28-0ct-21 Irrigation and Plumbing Components Supply 15,429.95 038536 101 12 Jason Signmakers 28-0ct-21 Signage and Accessories Supply 14,878.75 038537 10116 Professional Lockse,vlce 28-0ct-21 Locksmith Services 64.90

St John Ambulance Western Australia 038538 10120 Ltd 28-0cl-21 Rescue Services 347.60

038539 10136 Tip Top Bakeries 28-0ct-21 Retail Cafe Products Supp ly 55. 10 038540 10141 City Of Armadale 28-0ct-21 Government Authority 1,701.11 038541 10146 Fulton Hogan Industries Ply Ltd 28-0ct-21 Asphalt Seivices 814.00 038542 10153 WA Safety Tape & Mesh 28-0ct-21 Personal Protective Equipment Supply 223.20 038543 10171 Hays Specialist Recruttment 28-0ct-21 Temporary Personnel Services 4,705.61

038544 10174 McGees National Property Consul tants 28-0ct-21 Appraisal and Valuation Seivlces 8,800.00

038545 10 183 Ce ntra I Lock & Key 28-0ct-21 Locksmith Services 95.00 038546 10207 Western Power 28-0ct-21 Electnclly Distribution Seiv lces 1,320.00 038547 10239 Brownes Foods Operations Pty Ltd 28-0ct-21 Groceries and Milk Supply 734.00

Heating Ventilalion and Air Cond itioning 1,047.64

038548 10244 Diverse Air Ply Ltd 28-0ct-21 Seivlces 038549 10265 LFA Firs t Response 28-0ct-21 Medical Equipment and Acoessories Supply 298. 16 038550 10282 South Metropotltan TAFE 28-0ct-21 Education and Training Services 293.50 038551 10285 Safari Building Products 28-0ct-21 Building and Constructions Material Supply 880.00 038552 10288 Forestvale Trees Ply Ltd 28-0ct-21 Wholesale Nursery Seivices 990.00 038553 10289 Turf Care WA Pty Ltd 28-0ct-21 Turf Supply and Maintenance Services 312.64 038554 10302 Sign-A-Rama (Canning Vale) 28-0ct-21 Graphic Design Services 609.43 038555 10317 Drainftow Seivices Pty Ltd 28-0ct-21 Stormwater Drain Cleaning Services 3,072.54

038556 10334 Jack Brickpaving & Reinstating Pty Ltd 28-0ct-21 Paving Installation and Maintenance Seivices 6,380.00

038557 10347 Ascon Survey & Drafting Pty Ltd 28-0ct-21 Suiveying and Drafting Seivices 4,308.96 038558 10386 Garrards Ply Ltd 28-0ct-21 Herbicides and Pesticides Supply 7,339.20 038559 10405 Statewide Cleaning Supplies Pty Ltd 28-0ct-21 Cleaning Products and Accessories Supply 614.90 038560 10406 Australia Post 28-0ct-21 Courier and Postage Services 817.47 038561 10407 Coca-Cola Amatil Ply Ltd 28-0ct-21 Retail Cafe Products Supp ly 937.89 038562 10420 Dig rite Pty Ltd 28-0ct-21 Pla nt or Equipment Hire Services 8,717.50 038563 10423 Cardno WA Ply Ltd 28-0ct-21 Planning Consultancy Seiv ices 1,027.68 038564 10452 Wall to Wall Carpets WA 28-0ct-21 Floor Covering Seivices 1,367.50 038565 10473 KCI Industries Ply Ltd 28-0ct-21 Electronic Supply and Maintenance Seivices 300.55 038566 10501 Ltteworks .com Ply Ltd 28-0ct-21 Employee Ass istance Program Seivices 176.00 038567 10533 Talent Propeller Pty Limited 28-0ct-21 Membership Subscrlptlon Seivlces 715.00 038573 10565 R1i Ply Ltd 28-0ct-21 Computer Hardware Supply 14,578.80

038574 10567 Hanson Conslructlon Materials Ply Lid 28-0ct-21 Sand Soll and Mulch Supp ly 2,249. 12

Landscaping Construction and Maintenance 97,869.81

038575 10585 Horizon West Landscape Constructions 28-0ct-21 Seivices 038576 10591 West Coast Cookies 28-0ct-21 Retail Cafe Products Supp ly 272.71 038577 10635 Easisalary 28-0ct-21 Operating Lease Seivices 19,261.01 038578 10643 Battery Mart 28-0ct-21 Tyres, Tubes and Automotive Battery Supply 130.90


038579 10649 Ashdown- Ingram 28-0ct-21 Services New Vehicles, Spare Parts and Maintenance

540.45 038580 10657 Schaffer Loaders 28-0ct-21 Seivices 038581 10687 Connect Call Centre Seivices 28-0ct-21 Call Centre Solution Services 2,579. 19


038582 10712 Perth Autobody Repairs Ply Ltd 28-0ct-21 Seivices 038583 10715 Aussie Natural Spring Water 28-0ct-21 Water Cooter Renta l Seivlces 56 .88 038584 10753 Department of Transport 28-0ct-21 Government Authority 4. 10 038585 10789 Focus Consulting WA 28-0ct-21 Electrical Consultancy Services 2,450.25 038586 10802 Compu-Stor 28-0ct-21 Document Management Seivices 975.03

038587 10806 Workpower Incorporated 28-0ct-21 Fire Protection System and Equipment Seivlce 11 ,945.83

038588 10825 Un ilever Australia ltd 28-0ct-21 Retail Cale Products Supp ly 234.85 038589 10826 Rawgasm Tasty Treat 28-0ct-21 Retail Cafe Products Supp ly 356.40 038590 10920 Aha Consul ting 28-0ct-21 Education and Train ing Services 5,082.00 038591 10924 IXOM Operations Pty Ltd 28-0ct-21 Pool Chemicals Supply 337.26



Page 109



Non Payroll Transactions 038592 10939 Element Adv isory Ply Ltd 28-0ct-21 Planning Consultancy Services 4,345.00 038593 10942 Fresh Convenience Catering 28-0cl-21 Catering Servloes 330.40


038594 10952 Hal lite Seals Australia Ply Lid 28-0ct-21 Services 038595 10955 Pressure Masters Ply Ltd 28-0ct-21 Cleaning and Hygiene Services 328 .90

New Vehicles, Spare Parts and Maintenance 231 .00 038596 10956 Park Motor Body Builders 28-0ct-21 Servloes

New Vehicles, Spare Parts and Maintenance 208 .38

038597 10959 Statewide Bearings 28-0ct-21 Services 038598 11024 Ultimo Catering & Events Pty Ltd 28-0ct-21 Catering Services 2,309.00 038599 11045 Simply Secure 0HA ) 28-0ct-21 Surveillance Equipment Services 365 .00 038600 11083 BGC Concrete 28-0ct-21 Concrete and Cement Supply 6,001.82 038601 11087 Radrock Adventures 28-0ct-21 Chlldrens Activities 5,456 .00 038602 11155 Travis Hayto Photography 28-0ct-21 Photography and Videcgraphy Services 275.00 038603 11160 Charter Plumbing & Gas 28-0ct-21 Plumbing and Gas Services 2,114.73 038604 11187 Access W~hout Barriers Pty ltd 28-0ct-21 Genera l Building Maintenance Serv ices 15,103 .00

Sister Kale's Home Kids Aborig inal 10,000.00

038605 11201 Corporation 28-0ct-21 Presenter and Speaker Servloes 038606 11235 Sunnyvale Plants 28-0ct-21 Wholesale Nursery Services 770.00 038607 11273 illion Australia Pty Ltd 28-0ct-21 Audit and Assurance Servioes 504. 15 038608 11361 Trayd Australia Pty Ltd 28-0ct-21 Genera l Bu ilding Maintenance Serv ices 698.38 038609 11408 Home Chef 28-0ct-21 Ready to Eat Meals Services 4,850.62 038610 11430 Castledine Gregory 28-0ct-21 Legal Services 759.00 038611 11435 Monteleone Fencing 28-0ct-21 Fencing and Gate Serv ices 1,727.00 038612 11440 Limitless Promotions 28-0ct-21 Badges, Tags , Engraving Services 335.00 038613 11449 Contraflow Pty Ltd 28-0ct-21 Traffic Management Serv ices 45 ,358 .20 038614 11500 Liquid Gold Beekeeping 28-0cl-21 Animal Containment and Habita t Services 495 .00

Landscaping Construct ion and Maintenance 18,029 .00

038615 11501 Lochness Landscape Services 28-0ct-21 Services Heating Ventilation and Air Conditioning

3,332 .72 038616 11518 CMS Eng ineering Ply ltd 28-0ct-21 Services 038617 11538 MAIA Financial Pty ltd 28-0ct-21 Operating Lease Services 12,894 .02 038618 11547 Retro Roads 28-0ct-21 Line Marking Servioes 536.58 038619 11576 Essential Coffee Ply Ltd 28-0ct-21 Retail Cale Products Supp ly 361 .94 038620 11654 Melissa McVee 28-0ct-21 Artist 11,000.00 038621 11760 Emma Williamson 28-0ct-21 Planning Consullancy Serv ices 1,100.00 038622 11775 Ausblue Ply Ltd 28-0ct-21 Acid Supply 654.50 038623 11863 TR Hirecom 28-0ct-21 Event Staging Lighting and Aud io 185.46 038624 11872 PLE Computers Ply Ltd 28-0ct-21 Computer Hardware Supply 383 .00 038625 11878 Cooper Webb Lawyers 28-0ct-21 Legal Services 5,940.00

Landscaping Construction and Maintenance 1,312.87 038626 11892 Phase 3 Landscape Construction 28-0ct-21 Services

038627 11907 Nature Calls Portabl e Toilets 28-0ct-21 Portab le Toilet Rental Services 685.00 038628 11942 Industrial Recruitment Partners 28-0ct-21 Temporary Personnel Services 8,550 .71 038629 11944 Surun Services Ply Ltd 28-0ct-21 Electrical Supply and Maintenance Serv ices 5,044. 14 038630 11950 Perth Angels 28-0ct-21 Banking and Investment Services 1,029.60 038631 11969 Govs 28-0ct-21 Tocls and General Hardware Supply 129.60 038632 11984 Buswest 28-0ct-21 Passenger Transport Services 385.00

Community Greenwaste Recycling Ply 1,285.54

038633 12000 Ltd 28-0ct-21 Waste Management and Recycling Services 038634 12007 Maxey Plumbing Ply Ltd 28-0ct-21 Plumbing and Gas Services 1,681.51 038635 12008 Elexacom 28-0ct-21 Electrical Supply and Maintenance Serv ices 2,323. 18 038636 12009 Northlake Electrical Ply Ltd 28-0ct-21 Electrical Supply and Maintenanoe Serv ices 1,494.17 038637 12038 ln2Food Perth Wholesale 28-0ct-21 Groceries and Milk Supply 387. 18 038638 12061 PaperScout 28-0ct-21 Graphic Design Services 3,960.00

03864 1 12136 Xtreme Fire Detection 28-0ct-21 Fire Protection System and Equipment Service 1,265 .00

038642 12239 Nature Play Solutions Ply lid 28-0ct-21 Childrens Activities 94 ,960.05 038643 12285 Go2Cup Ply Ltd 28-0ct-21 Waste Bags and Containers Supply 1,258 .40 038645 12307 Reformative Media 28-0ct-21 Photography and Videcgraphy Serv ices 7,100.01

Computer Software Licensing and Support 69 ,212.00

038646 12432 Lumen IT Ply Ltd 28-0ct-21 Services 038647 12457 HAS Earthmoving 28-0ct-21 Plant or Equipment Hire Services 3,701.50

Landscaping Construct ion and Maintenance 1,821 .60

038648 12482 Garn bar a Ply Ltd 28-0ct-21 Servloes AM C Commercial Cleaning rNA ) Pty

38 ,124 .16 038649 12491 Ltd 28-0ct-21 Cleaning and Hygiene Services

Department of Planning Lands & 5,701.00 038650 12501 Heritage 28-0ct-21 Genera l Building Maintenance Serv ices

038651 12535 The Behaviour Change Col laborative 28-0ct-21 Environmental Consultancy Services 1,100.00 Arts and Craft Equipment and Accessories

7,345 .36 038652 12538 Kees Events Ply Ltd 28-0ct-21 Supply

Landscaping Construction and Maintenance 62,591.53

038653 12553 MG Group WA 28-0ct-21 Services 038654 12583 Bug Busters 28-0ct-21 Pest Control Services 3,742.75

038655 12679 Kallco Consulting 28-0ct-21 Business Management Consu lta ncy Services 4,565.00


038656 12744 Skipper Transport Parts 28-0ct-21 Servloes 038657 12790 Seated Massage Ply Limited 28-0ct-21 Entertainment Services 2,395 .80



Page 110



Non Payroll Transactions 038658 12797 Deborah Jane Fitzpatrick 28-0ct-21 Childrens Activities 1,000.00 038660 1281 1 Pedaling Beans 28-0ct-21 Retail Cafe Products Supp ly 250.00

Beneath the Surface Motivat ion and 038662 12814 Coaching 28-0ct-21 Presenter and Speaker Seivices 450.00

038664 1282 1 Boogunarrl Community House 28-0ct-21 Catering Seivlces 300 .00 Waler Corporation - DIRECT DEBIT

404.97 DD001251 10028 ONLY 01-0ct-21 Water and Sewerage Distri bution Seiv lces DD001250 10032 Synergy - DIRECT DEBIT ONLY 01-0cl-21 Electricity Distribution Seivlces 1,869.35

DD001247 12326 Perth Energy Ply Ltd - DIRECT DEBIT 01-0ct-21 Electricity Distribution Seiv ices 11 1,492.83

DD001255 12326 Perth Energy Ply Ltd - DIRECT DEBIT 04-0ct-21 Electricity Distribution Seiv ice s 460 .1 4

DD001254 10032 Synergy - DIRECT DEBIT ONLY 05-0ct-21 Electricity Distribution Seiv ices 6,510.00

DD001253 10087 Kleenheat Gas - DIRECT DEBI T ONLY 06-0ct-21 Natural Gas Distribution Seivlces 5,314.41

DD001264 11620 Water Corporation - AP Invoices 06-0ct-21 Water and Sewerage Distribution Seiv ices 178.2 1 DD001261 12143 Ezidebit Pty Ltd 06-0ct-21 Banking and Investment Seivices 7,648.88

004306 10002 SuperCho ice Se ivices Pty Ltd 07-0ct-21 Superannuation 729,085.94

DD001259 10087 Kleenheat Gas - DIRECT DEBI T ONLY 08-0ct-21 Natural Gas Distribution Seivices 39 .1 0

Water Corporation - DIRECT DEBIT 2,358. 16

DD001258 10028 ONLY 12-0ct-21 Water and Sewerage D istribution Serv ices DD001256 10032 Synergy - DIRECT DEBIT ONL y 13-0ct-21 Electricity Distribution Serv ices 608.72 DD001257 10032 Synergy - DIRECT DEBIT ONLY 13-0ct-21 Electricity Distribution Serv ices 10,716.37 DD001262 10032 Synergy - DIRECT DEBIT ONLY 14-0ct-21 Electricity Distribution Serv ices 5,045. 12

DD001263 10087 Kleen heat Gas - DIRECT DEBIT ONLY 14-0ct-21 Natural Gas Distribution Seivices 542.40

DD001265 10032 Synergy - DIRECT DEBIT ONLY 15-0ct-21 Electricity Distribution Serv ices 2,405.57 DD001267 11620 Water Corporation - AP Invoices 15-0ct-21 Water and Sewerage Distribution Serv ices 7,376.60 DD001266 10032 Synergy · DIRECT DEBIT ONLY 18-0ct-21 Electricity Distribution Serv ices 3,453 .55 DD001268 10032 Synergy - DIRECT DEBIT ONLY 19-0ct-21 Electricity Distribution Serv ices 2,601.34 DD001269 10032 Synergy - DIRECT DEBIT ONLY 20-0ct-21 Electricity Distribution Serv ices 2,120.46

DD001270 10087 Kleenheat Gas - DIRECT DEBI T ONLY 20-0ct-21 Natural Gas Distribution Seivices 7.70

DD001271 10032 Synergy - DIRECT DEBIT ONLY 21-0ct-21 Electricity Distribution Serv ices 1,498.19

DD001272 12326 Perth Energy Ply Ltd - DIRECT DEBIT 21-0ct-21 Electricity Distribution Serv ices 1,45 1.66

DD001273 10032 Synergy - DIRECT DEBIT ONLY 25-0ct-21 Electricity Distribution Serv ices 168,888.78

DD001274 10087 Kleenheat Gas - DIRECT DEBIT ONLY 25-0ct-21 Natural Gas Distribution Seivices 65 .55

DD001275 10032 Synergy - DIRECT DEBIT ONLY 26-0ct-21 Electricity Distribution Serv ices 934.26 Wate r Corporation - DIRECT DEBIT

105.43 DD001277 10028 ONLY 27-0ct-21 Water and Sewerage Distribution Serv ices DD001276 10032 Synergy - DIRECT DEBIT ONLY 27-0ct-21 Electricity Distribution Serv ices 277.60 DD001280 10032 Synergy - DIRECT DEBIT ONLY 28-0ct-21 Electricity Distribution Serv ices 140.32 DD001278 10038 W oolworths Group Ltd 28-0ct-21 Groceries and Milk Supply 989.47

Water Corporation - DIRECT DEBIT 34.33 DD00128 1 10028 ONLY 28-0ct-21 Water and Sewerage Distri bution Serv ices

DD001282 12326 Perth Energy Ply Ltd - DIRECT DEBIT 28-0ct-21 Electricity Distribution Serv ices 795.80

038100 99998 Mlrko Gunther Wlebklng 07-0ct-21 Refund 146,00 038101 99998 Jeff Smith 07-0ct-21 Security Incentive Scheme Rebate 200 .00 038102 99998 David Mev.bum 07-0ct-21 Security Incentive Scheme Rebate 200.00 038103 99998 Friends of Rossmoyne Park 07-0ct-21 Small Grant 500.00 038104 99998 Leonard and Lynette Cooper 07-0ct-21 Security Incentive Scheme Rebate 200 .00 038105 99998 Vi ncent Mateljan 07-0ct-21 Security Incentive Scheme Rebate 60.00 038106 99998 Brooke Richards 07-0ct-21 Security Incentive Scheme Rebate 100.00 038107 99998 Jiji Jacob 07-0cl-21 Refund 124.50 038108 99998 Wl lletton Jun ior Cricket Club 07-0ct-21 Small Grant 500.00 038109 99998 Canning Vale Senior Football Club 07-0ct-21 Enriching Canning Grant 2,037.00 038110 99998 Uniting Church in Australia 07-0ct-21 Enriching Canning Grant 2,195.00

0381 11 99998 Baris Education and Culture Foundation 07-0ct-21 Enriching Canning Grant 3,669.00

0381 12 99998 Group Of Nagarsheth Assoc iation WA 07-0ct-21 Small Grant 500.00

Western AustralianMusic & Drama Club 500 .00

038113 99998 Inc 07-0ct-21 Small Grant Kenyan Community in Western

500.00 038114 99998 Australia 07-0ct-21 Small Grant 0381 15 99998 Sharon Mignacca 07-0ct-21 Security Incentive Scheme Rebate 100.00 0381 16 99998 Georg ina Underwood 07-0ct-21 Security Incentive Scheme Re bate 120.00 038117 99998 Thornlie & Districts Swimming Club 07-0ct-21 Small Grant 500.00 0381 18 99998 Elaine Harrie t U'Chong 07-0ct-21 Security Incentive Scheme Re bate 200.00 038119 99998 Luke Martino 07-0ct-21 Refund 439 .55 038120 99998 Cutherbert Chung Jong 07-0ct-21 Council Contribution 579.00 038121 99998 Jessie Lee 07-0ct-21 Refund 7,800.00 038122 99998 Thao Nguyen 07-0cl-21 Council Contribution 579.00 038123 99998 Luke and Anna McKenzie 07-0ct-21 Refund 12,600.00 038124 99998 Joanne Burwood 07-0ct-21 Security Incentive Scheme Rebate 100.00 038125 99998 Leslie ntmus 07-0ct-21 Security Incentive Scheme Re bate 200.00



Page 111



Non Payroll Transactions 038126 99998 Mrs AL Mainelis 07-0ct-21 Refund 330.00 038127 99998 Ryanarc Ply Ltd 07-0ct-21 Refund 147.00 038128 99998 Vicore Construction Ply Ltd 07-0ct-21 Refund 467.40 038129 99998 Vic ore Construction Ply Ltd 07-0ct-21 Refund 337.02

Classic Home & Garage Innovations 281.55 038130 99998 P/L 07-0ct-21 Refund

038132 99998 Huthesha Gundoal Parameswarappa 07-0ct-21 Council Conlrlbutlon 579.00 038133 99998 Crosby Jane Brand is 07-0ct-21 Bond Refund 2,000.00 038134 99998 RC Paradza 07-0ct-21 Refund 106.20 038135 99998 Saloni Shah 07-0ct-21 Security Incentive Scheme Rebate 100.00 038320 99998 R Diver 14-0ct-21 Refund 312.00 038322 99998 Mark & Patricia Alymore 14-0ct-21 Security Incentive Scheme Rebate 60.00 038323 99998 Kevin Tan 14-0ct-21 Security Incentive Scheme Rebate 200.00 038324 99998 David Mycock 14-0ct-21 Security Incentive Scheme Rebate 120.00 038325 99998 Alan James Fry 14-0ct-21 Security Incentive Scheme Rebate 120.00 038326 99998 Cla ire Tundut 14-0ct-21 Security Incentive Scheme Rebate 100.00 038327 99998 Debra Lee Connol ly 14-0ct-21 Security Incentive Scheme Rebate 120.00 038328 99998 Mohd Fazillah Bin Mohd Al i 14-0ct-21 Security Incentive Scheme Rebate 120.00 038329 99998 Janet Eva Robson 14-0ct-21 Security Incentive Scheme Rebate 200.00 038330 99998 Zoroastrai n Association of WA 14-0ct-21 Refund 163.75 038331 99998 Jane Mary Sull ivan 14-0ct-21 Refund 430.00 038333 99998 Perth Afghan Football Assoc 14-0ct-21 Small Grant 500.00 038335 99998 Investors Edge Real Estate 14-0ct-21 Refund 496.04 038336 99998 HHG Legal Group 14-0ct-21 Legal Services 3,201.00 038339 99998 Ra ntun Abeyratna 14-0ct-21 Refund 85.50 038341 99998 Ji ngrui Zhang 14-0ct-21 Refund 428.50 038342 99998 MD Dundas 14-0ct-21 Bond Refund 500.00 038343 99998 Maya Jayan 14-0ct-21 Refund 1,000 00 038344 99998 Marie Psaltsis 14-0ct-21 Refund 707.50 038345 99998 S LChOng 14-0ct-21 Refund 170.00 038346 99998 Wi ll iam John Cook 14-0ct-21 Refund 1,283.73

038347 99998 Mr Francis W illiam Kelly & Mrs Irma Juli 14-0ct-21 Refund 210.84

038348 99998 Li Chin Kek 14-0ct-21 Refund 49.50 038349 99998 RB Annamaneni & V Munnuru 14-0ct-21 Refund 33.00 038350 99998 C Zhang 14-0ct-21 Refund 17100 038351 99998 Sall y Hamling 14-0ct-21 Refund 290.50 038352 99998 J Nam 14-0ct-21 Refund 375.00 038353 99998 J Hu 14-0ct-21 Refund 461.50 038354 99998 R Batra 14-0ct-21 Refund 187.50 038356 99998 J Ghattaura & S Trehan 14-0ct-21 Refund 11 5.50 038358 99998 Sun Kyu Kang 14-0ct-21 Refund 32 1.30 038359 99998 Cannington Punjabi Club 14-0ct-21 Enriching Canning Grant 5,000.00 038361 99998 Justin Leslie knight 14-0ct-21 Bond Refund 500.00 038476 99998 Tyson O'Hara-musungu 21-0ct-21 Security Incentive Scheme Rebate 200.00 038478 99998 Ronald Dymock 21 -0ct-21 Security Incentive Scheme Rebate 160.00 038479 99998 Verse Property Group 21-0ct-21 Refund 455. 12 038460 99998 D & N S Nikolic 21 -0ct-21 Refund 476.96 038461 99998 GR & GR Williams 21 -0ct-21 Council Conlribution 579.00 038462 99998 Michelle Robson 21 -0ct-21 Artwork Sold 160.00 038483 99998 Clinton Price 21-0ct-21 Artwork Sold 360.00

The ESTA TE of George Guthrie 201,812.67

038468 99998 Sharkey 21 -0ct-21 Refund of RAD - Canning Lodge 038469 99998 RB Annamaneni & V Munnuru 21 -0ct-21 Refund 210.00 038490 99998 Veluswamy Palaniswamy 21-0ct-21 Bond Refund 500.00 038491 99998 Abhilash Puthiya Parambath 21-0ct-21 Bond Refund 500.00 038493 99998 Anurag & Pooja Anurag Allung 21 -0ct-21 Refund 240.00 038496 99998 Brooke Deborah Montey 21-0ct-21 Refund 436.50 038503 99998 AMP Bank 22-0ct-21 Bank Audit Certifica te Fee 25.00 038665 99998 School Sport WA 28-0ct-21 Refund 3,055.00 038666 99998 Jiangyan Lei 28-0ct-21 Refund 396.63 038667 99998 S & Y Ubale 28-0ct-21 Refund 165.00 038668 99998 Katherine Mulley 28-0ct-21 Refund 125.00 038669 99998 VS Kondepati 28-0ct-21 Refund 123.90 038671 99998 K Deewised 28-0cl-21 Refund 82.50 038672 99998 GP & CM Mulroney 28-0ct-21 Refund 155.00 038673 99998 E J& C Guilbert 28-0ct-21 Refund 125.00 038674 99998 Annemieke Vande rheld 28-0ct-21 Refund 14 1.00 038675 99998 DS & H Negl 28-0ct-21 Refund 171.00 038676 99998 PG Steed & KR Steed 28-0ct-21 Refund 207.00 038677 99998 S Jose & M Sebastian 28-0ct-21 Refund 171.00 038678 99998 SJ Heffernan 28-0ct-21 Refund 156.00 038679 99998 M Thomas 28-0ct-21 Refund 33.00 038680 99998 Gun Gu Lee Sejeong Ha 28-0ct-21 Refund 155.00 038681 99998 Al bert Kristian 28-0ct-21 Council Conlrlbutlon 579.00 038682 99998 Kimley Whisson 28-0ct-21 Council Conlribution 579.00 038683 99998 Wei Kit Fan 28-0ct-21 Refund 9.00 038684 99998 Gerrard O'Hara 28-0ct-21 Security Incentive Scheme Rebate 200.00 038689 99998 Eunyoung Kim 28-0ct-21 Refund 125.00 038690 99998 Yoezer Lhamo 28-0ct-21 Bond Refund 500.00



Page 112



Non Payroll Transactions Mudiyanselage Janaka Nandana

370.00 038691 99998 Rajakaruna 28-0ct-21 Refund 038692 99998 Havindra Pemla l Caldera 28-0ct-21 Security Incentive Scheme Rebate 200 .00 038693 99998 SeowUm 28-0ct-21 Security Incentive Scheme Re bate 200.00 038694 99998 Linda Makarova-Smith W-Oct-21 Bond Refund 500 .00 038695 99998 Margaret Cannell 28-0ct-21 Security Incentive Scheme Re bate 120.00 038696 99998 Lelis D'Souza 28-0ct-21 Security Incentive Scheme Rebate 200.00 038697 99998 Michael Barnes 28-0ct-21 Security Incentive Scheme Re bate 200.00 038698 99998 Doris Gallucci 28-0ct-21 Security Incentive Scheme Rebate 30.00 038699 99998 Jack Rhodes 28-0ct-21 Security Incentive Scheme Rebate 120.00 038700 99998 Macina Byrne 28-0ct-21 Security Incentive Scheme Rebate 190.00 038701 99998 Lorraine and Michael Reynolds 28-0ct-21 Security Incentive Scheme Rebate 120.00 038702 99998 Valma Bowater 28-0ct-21 Security Incentive Scheme Re bate 120.00 038703 99998 Paul Adrian Vause 28-0ct-21 Security Incentive Scheme Rebate 200.00 038704 99998 Kwe Faa (Jennifer) Ang 28-0ct-21 Security Incentive Scheme Rebate 100.00 038705 99998 Wai Kin Li 28-0ct-21 Refund 500.00 038706 99998 Allison Bateman 28-0ct-21 Refund 550.00 038707 99998 Diwu Chen 28-0ct-21 Refund 1,016.00

Total Non Payroll 9,183,843.79

Staff Reimbursements 038131 99998 Ashley McKinnon 07-0ct-21 Reimburse ment of Expenses - Staff 711 .70 038321 99998 Kerry Bergh 14-0ct-21 Reimbursement of Expenses - Staff 22.05 038332 99998 Con Angelidls 14-0ct-21 Reimbursement of Expenses - Sta ff 194.40 038334 99998 Terry Thompson 14-0ct-21 Reimbursement of Expenses - Staff 396.00 038337 99998 Danielle Riebe 14-0ct-21 Reimburse ment of Expenses - Staff 289. 13 038338 99998 Athanasios Kyron 14-0ct-21 Reimbursement of Expenses - Staff 554.72 038340 99998 Boris Wong 14-0ct-21 Reimbursement of Expenses - Staff 193.11 038355 99998 Alex Parry 14-0ct-21 Reimburse ment of Expenses - Staff 54.27 038357 99998 Tracey King 14-0ct-21 Reimbursement of Expenses - Staff 177.65 038360 99998 Karen Bateman 14-0ct-21 Reimbursement of Expenses - Staff 8.08 038475 99998 Rosemlne Mutamullza 21-0ct-21 Reimbursement of Expenses - Staff 105.78 038477 99998 Tracy Lyon 21 -0ct-21 Reimbursement of Expenses - Staff 46.33 038484 99998 Sergio Famiano 21 -0ct-21 Reimbursement of Expenses - Staff 78.81 038485 99998 Shaakya Dharmaratne 21-0ct-21 Reimburse ment of Expenses - Staff 269.00 038486 99998 Ryan Johnston 21 -0ct-21 Reimbursement of Expenses - Staff 523.40 038487 99998 Danielle Riebe 21-0ct-21 Reimbursement of Expenses - Staff 94.75 038492 99998 Kim Jameson 21-0ct-21 Reimbursement of Expenses - Sta ff 691.38 038494 99998 Warren Bow 21 -0ct-21 Reimburse ment of Expenses - Staff 531.00 038495 99998 Michael Jowett 21-0ct-21 Reimbursement of Expenses - Staff 530 .00 038670 99998 Jason Bobic 28-0ct-21 Reimbursement of Expenses - Sta ff 19.90 038685 99998 Rochelle Booth 28-0ct-21 Reimbursement of Expenses - Staff 30.80 038686 99998 Rosemlne Mutamullza 28-0ct-21 Reimbursement of Expenses - Staff 25.30 038687 99998 Ian Altken 28-0ct-21 Reimbursement of Expenses - Staff 20.25 038688 99998 Kim Stockwe ll 28-0ct-21 Reimbursement of Expenses - Staff 1000

Total Staff Reimbursements 5 ,577.81

Councillor Payments 038216 10558 Councillor PV Hall 14-0ct-21 Councillor Allowances 5,414.20 038217 10559 Councillor LP Holland 14-0ct-21 Councillor Al lowances 1,353.00 038218 10560 Councillor JG Jacobs 14-0ct-21 Councillor Allowances 1,158.36 038219 10561 Councillor B Kunze 14-0ct-21 Councillor Al lowances 1,353.00 038220 10562 Councillor T Porter 14-0ct-21 Councillor All owances 1,353.00 038223 10620 Councillor G Barry 14-0ct-21 Councillor Al lowances 1,353.00 038224 1062 1 Councillor Y Ponnuthurai 14-0ct-21 Councillor All owances 1,353.00 038281 12106 Councillor C Sweeney 14-0ct-21 Councillor Al lowances 1,353.00 038282 12107 Councillor MJ Bain 14-0ct-21 Council lor All owances 1,353.00 038288 12289 Councillor AC Spencer-Teo 14-0ct-21 Councillor All owances 1,353.00 038410 10620 Councillor G Ba,ry 21-0ct-21 Councillor Allowances 289.93 03841 1 1062 1 Councillor Y Ponnulhurai 21 -0ct-21 Councillor Allowa nces 289.93 038497 10562 Councillor T Porter 22-0ct-21 Candidate Bond Refund 80.00 038498 10620 Councillor G Barry 22-0ct-21 Candidate Bond Refund 80.00 038499 10621 Councillor Y Ponnuthurai 22-0ct-21 Candidate Bond Refund 80.00 038500 10622 Councillor S Saberi 22-0ct-21 Candidate Bond Refund 80.00 038501 12289 Councillor AC Spencer-Teo 22-0ct-21 Candidate Bond Refund 80.00 038502 12809 Councillor Paul Tucek 22-0ct-21 Candidate Bond Refund 80.00 038568 10558 Councillor PV Hall 28-0ct-21 Councillor All owances 5,414.20 038569 10559 Councillor LP Holland 28-0ct-21 Councillor Allowances 1,353.00 038570 10560 Councillor JG Jacobs 28-0ct-21 Councillor Al lowances 54 1.92 038571 10561 Councillor B Kunze 28-0ct-21 Councillor All owances 1,969.44 038572 10562 Councillor T Porter 28-0ct-21 Councillor Allowances 22 1.94 038639 12106 Councillor C Sweeney 28-0ct-21 Councillor Al lowances 1,353.00 038640 12107 Councillor MJ Bain 28-0ct-21 Council lor Allowances 1,353.00 038644 12289 Councillor AC Spencer-Teo 28-0ct-21 Council lor Allowances 1,353.00 038659 12809 Councillor Paul Tucek 28-0ct-21 Councillor Allowances 1,063.07 038661 12813 Councillor Hardeep Singh 28-0ct-21 Councillor All owances 1,063 .07 038663 12815 Councillor Stephen Parkinson 28-0ct-21 Councillor Allowances 1,063.07

DD001279 11755 Australian Ethical Superannuation 28-0ct-21 Councillor Al lowances - Cr s Sabeli 2,706.00 245787 99999 Michael Hall 22-0ct-21 Candidate Bond Refund 80.00



Page 113



Non Payroll Transactions 245788 99999 Benoy Paul Kaitharath 22-0ct-21 Candidate Bond Refund 80.00 245789 99999 Bruce Henderson 22-0ct-21 Candidate Bond Refund 80.00 245790 99999 Warren Hill 22-0ct-21 Candidate Bond Refund 80.00 245791 99999 It-Meng (Jim) Low 22-0ct-21 Candidate Bond Refund 8000 245792 99999 Michelle Hurn 22-0ct-21 Candidate Bond Refund 80.00 245793 99999 Trevor Whittred 22-0ct-21 Candidate Bond Refund 80.00 245794 99999 Hardeep Singh 22-0ct-21 Candidate Bond Refund 80.00 245795 99999 Raveesh John 22-0ct-21 Candidate Bond Refund 80.00 245796 99999 Markus Trezdziack 22-0ct-21 Candidate Bond Refund 80.00 245797 99999 Calrolna Domlcan 22-0ct-21 Candidate Bond Refund 80.00 245798 99999 Sieve Parkinson 22-0ct-21 Candidate Bond Refund 80.00 245799 99999 Saraswati (Astrid) Vasile 22-0cl-21 Candidate Bond Refund 80.00 245800 99999 Margaret Hal l 22-0ct-21 Candidate Bond Refund 80.00

Total Councillor Payments 39 ,031 .13

Payroll Transactions 4 03/10/2021 Cycle 4 - Period Ending 03/10/202 1 06-0cl-21 139,019 .74 5 03/10/2021 Cycle 5 - Period Ending 03110/2021 06-0cl-21 302,029.80 5 06/0812021 Cycle 5 - Period Ending 06/06/202 1 06-0ct-21 68.00 2 10110/2021 Cycle 2 - Period Ending 10110/202 1 13-0ct-21 219,155.48 3 01110/2021 Cycle 3 - Period Ending 01/10/202 1 13-0ct-21 105,947.72 3 04110/2021 Cycle 3 - Period Ending 04110/202 1 13-0ct-21 6,062.08 3 07110/2021 Cycle 3 - Period Ending 07/10/202 1 13-0ct-21 1,799.42 3 10110/2021 Cycle 3 - Period Ending 10/10/202 1 13-0ct-21 734,323.92 3 30/09/2021 Cycle 3 - Period Ending 30/09/202 1 13-0cl-21 1,533.72 4 17/10/2021 Cycle 4 - Period Ending 17/10/202 1 20-0ct-21 147,304.42 4 30/05/2021 Cycle 4 - Period Ending 30105/202 1 20-0ct-21 2,565.84 5 1511012021 Cycle 5 - Period Ending 15110/202 1 20-0ct-21 2,814.09 5 17/10/2021 Cycle 5 - Period Ending 17110/202 1 20-0cl-21 302,387.39 2 24/10/2021 Cycle 2 - Period Ending 24110/202 1 27-0ct-21 215,753.09 3 15110/2021 Cycle 3 - Period Ending 15110/202 1 27-0cl-21 13,698.01 3 21110/2021 Cycle 3 - Period Ending 21110/202 1 27-0ct-21 7,649. 18 3 22/10/2021 Cycle 3 - Period Ending 22/10/2021 27-0ct-21 23,751.80 3 24/10/2021 Cycle 3 - Period Ending 24110/202 1 27-0ct-21 735,864.73

Total Payroll 2,961,728.43

Grand Total 12 190 ,181.16

01/II/Xl1111HMI


Page 114

CC-053-21 Budget Review as at 31 October 2021 CC-053-21

CC-053-21 Budget Review as at 31 October 2021



FILE REF: Q21/600


REPORTING OFFICERS: Hitesh Attawala - Manager Finance & Asset Management

Sheryl Teoh - Management Accountant

Francis Mammone - Special Projects Officer





Attachments: 1. Budget Review as at 31 October 2021 - Summary by Business Unit (D21/300722).

2. Budget Review as at 31 October 2021 - Statement of Comprehensive Income (D21/300721).

In Brief:

The City of Canning’s (City) is required to undertake formal review of its Annual Budget at least once each financial year.

This report provides an updated review of the City’s adopted 2021-2022 Annual Budget. The main purpose of this report is to provide details of the change in budget estimates that have an impact upon the year-end financial position as at 30 June 2022. Attachments detail the proposed changes to budgets within business units along with revised budget statements proposed for adoption.


1. The recommendations are prepared in accordance with Local Government (Financial Management) Regulations 1996, so that the City’s annual budget forecasts are complete and current at the time of reporting.


1. Expenditure on some carry forward works may not proceed.

2. The year-end budget forecast as at 30 June 2022 will not be reflected appropriately.

3. Monthly variance reporting will likely be greater than expected if identified budget amendments are not included in the 2021-2022 Budget.


Page 115



That Council:

1. Approves the Budget Review as at 31 October 2021 and the actions proposed within the report.

2. Pursuant to Section 6.8 of the Local Government Act 1995 adopts the Budget Amendments detailed in Attachments 1 and 2 of this report.

**ABSOLUTE MAJORITY REQUIRED**



OCM 21 September 2021 CC-042-21 Budget Review as at 31 July 2021

Adopted

SCM 24 June 2021 CC-034-21 2021-2022 Annual Budget

Adopted

BACKGROUND

1 The City’s 2021-2022 Annual Budget was adopted at a Special Council Meeting on 24 June 2021. The City adopted a deficit budget in that all revenues and expenditures including capital works, external grants, debt funding, and the application of reserves would result in a net budgeted deficit of $3,280,623 for the year ending 30 June 2022.

2 Consistent with previous year budgets, all prior financial year carry forward projects were excluded from the adopted 2021-2022 Annual Budget, pending further review and confirmation of any amounts necessary for project completion. These carry forward projects were identified within report CC-042-21 (Budget Review as at 31 July 2021) at the September 2021 Ordinary Council Meeting (OCM). Council endorsed the budget amendment report which accounted for the end of year surplus position for the year 2020-2021, and resulted in a forecast net revised budget deficit of $2,539,720.

3 It is recognised the Annual Budget is an informed financial forecast and variations are to be expected. Actual circumstances experienced may differ to initial estimates provided. Limited delegation is available under Council Policy FM06 Budget Variation for City Officers to manage and accommodate variations which may arise in meeting service operations, and the delivery of annual objectives. The policy provides direction for increases in expenditure on existing line items that are:

a) Accommodated within a Business Unit.

b) Not accommodated within a Business Unit.

4 Council Policy FM.06 Budget Variation also establishes the process by which to administer and report on budget variations. Variations in budget line items which have been authorised under Policy are included within subsequent budget review reports. Only materially significant amounts are reported. The City’s 2021-2022 adopted variance reporting percentage is 10% or $50,000 (whichever is the greater) for the year ending 30 June 2022.

5 Council is required to undertake a review of its budget at least annually. A more frequent budget review process has been practiced by the City which addresses, on a timely basis:

a) Any change in the estimated year end position.

b) Broader impacts upon funding.

c) Abnormal items of expenditure.


Page 116


d) Changes for individual service needs, including the ongoing Capital Works Program.

e) The addition of Carry Forward Projects to the current year budget.

6 Budget reviews are forwarded to the Department of Local Government, Sport and Cultural Industries in accordance with legislative requirements.

7 Figures quoted within this report may have been rounded.

DETAILS

8 This report addresses changes in the forward estimates to June 2022 of revenue and expenditure identified as at 31 October 2021. Staff will continue to monitor the City’s budget by operational sections and any adjustments proposed will be reviewed by management and included in subsequent budget reviews.

9 Below is a summary of the main issues that have resulted in changes to the City’s budgeted deficit position.

Operating Revenue

10 The following significant items contributed to the proposed net increase in operating revenue by $828,269.

a) Operating Grants, contribution and subsidies budget is proposed to increase by $767,283 due to following grant revenue:

i) Cultural Connectors Grant of $250,000 receivable from Lotterywest for Hillview Intercultural and Community Centre.

ii) Job Readiness and Mentoring Grant $253,294.

iii) Additional Financial Assistance Grant of $176,110.

iv) Library Priority Grant from State Library of WA $30,760.

b) Fees and charges revenue budget is expected to decrease by $192,729 due to following factors:

i) Additional licence income of $77,000 generated from property in Ranford Road, Canning Vale as compulsory acquisition of these properties has not yet occurred.

ii) The fees and charges budget was reduced by $253,000 on account of Penalty Interest on Rates due to the reclassification of this revenue as ‘Interest Earnings’ and does not represent an actual reduction in income.

Interest earning revenue budget is increased by $534,615 entirely due to the reclassification of Penalty Interest on Rates of $253,000 from Fees and Charges revenue and Instalment Interest on Rates of $281,000 from Other Revenue. Both these interest items were incorrectly reclassified at the time of adoption of the budget.


11 The following significant items contributed to the proposed net increase in operating expenditure by $1,154,602.

a) Employee cost is proposed to increase by $569,530 due to following major factors:

i) During the process of adoption of the Annual Budget, the City did not identify any projects on account of Strategic Waste Management Plan. These initiatives have since been identified which will result in increased employee and consultancy costs of $316,038 which will be funded from the Waste Management Reserve.

ii) Additional employee cost of $91,346 is required to deliver the Job Readiness and Mentoring Program which is fully funded via grant funding.


Page 117


iii) Hillview Intercultural Centre facility is expected to open by January 2022 and it is proposed to increase employee cost by $75,000 for the maintenance (predominantly cleaning) of this facility for a period of six months to 30 June 2022. The operation of this new facility will also result in increases in operating expenditure for future years.

iv) An increase of $95,000 has been on account of employee costs for Work Health and Safety cost centre which was under budgeted at the time of adoption of budget.

b) Materials and Contract cost in expected to increase by $944,554. The proposed increase is mainly on account of following factors:

i) As stated above, the City has identified Strategic Waste Management Plan initiatives that have been proposed for inclusion in this budget review for an additional requirement of $301,335. This increase will also be funded from the Waste Management Reserve.

ii) It is proposed to increase $250,000 on account of Cultural Connectors project for research, engagement and centre activation. This increase is fully offset by additional grant revenue from Lotterywest.

iii) An additional allocation of $161,948 is made towards delivery of grant funded Job Readiness and Mentoring Project.

iv) Allocation has been made to Parks projects of Ferndale Flats West Restoration, Succession Planting River Trees and Erosion Control for Shelley Rossmoyne Foreshore totalling to $181,028. These projects are partially grant funded.

v) Increase in legal services by $30,000 for matters relating to Human Resources.

c) Other expenditure budget is proposed to be increased by $104,999 mainly on account of Ranford Road South – Landfill After Care Project. This amount will be funded from the Contaminated Sites Reserve.

Non-Operating Grants, Subsidies and Contributions

12 The proposed increase of $323,725 is mainly on account of following grants:

a) Lotterywest grant of $200,000 on account of Cultural Connectors project.

b) Department of Communities grant of $100,000 on account of Hillview Park upgrade project.

c) A small increase of $23,725 against the Main Roads grant originally budgeted.

Capital Expenditure

13 The City’s capital expenditure programme will increase by $4,279,614 due to following projects:

a) Willetton Sports Precinct Community Piazza project - $1,357,000. This is a project carried forward from previous financial year and is proposed to be funded via a loan.

b) Kent Street Weir Precinct Plan project - $1,707,868. This is a project carried forward from previous financial year and is also proposed to be funded via a new loan of $1,448,776 and unspent loan of $259,092 from the previous financial year.

c) Hillview Park Upgrade - $268,000. This is partially funded from Department of Communities grant of $100,000.

d) Additional allocation of $150,000 to the irrigation upgrade project and associated course and amenity upgrades at the Whaleback Golf Course. This additional project cost is funded from Whaleback Golf Course Reserve.

e) Cultural Connectors Project - $200,000. This is a grant funded project, and the amount will be utilised for building refurbishment and fit out costs for Hillview Intercultural Centre.

f) Cecil Avenue East project - $238,801 funded from unspent grant from last financial year and transfer from City Centre Reserve.


Page 118


g) The following capital projects formed part of the adopted budget. Subsequent estimates received from the Quantity Surveyor are higher than the initial budget estimates and hence an additional allocation has been proposed for the following community facilities projects:

i) Coker Park Change Rooms - $200,000 (Funded from Asset Replacement Reserve $100,000).

ii) Burrendah Park Southern Change Rooms - $153,482 (Funded from Asset Replacement Reserve $100,000).

iii) Riverton Library Toilet Upgrade - $50,000 (Funded from Asset Replacement Reserve).

Loans Repayment

14 It is proposed to increase loan repayments by $10,459,225 representing repayment of short term loan drawn in June 2021 with repayment maturity in June 2022. The repayment of short term loan is funded by way of drawing down long term loans for the equal amount as detailed in the borrowings requirement report (CC-049-21).

Reserve Transfers and Loans

15 Various budget amendments relating to operating and capital projects were proposed to be funded using reserve transfers and long-term loans. It is budgeted that the net reserve movement and long-term loans totalling $14,400,391 will be used to fund these projects. This budgeted inflow into Municipal Funds is made up of:

a) Transfer from reserves of $743,906 to fund operating and capital expenditure projects as detailed above in relevant expenditure sections.

b) Increase transfer to reserve of $279,491 on account of capital projects that have been either deferred or reduced in cost.

c) Raising of long-term loan for projects carried forward from previous year $2,786,876.

d) Raising of additional loan for underground power project for Shelley West $379,444.

e) Raising of long-term loan of $10,459,225 in order to repay short term loan as details above.

f) Funding on account of long term loan drawn in the last financial year that remained unspent as at 30 June 2021 and is available to spent on carry forward projects. Total unspent loan funding is $2,388,789. This amount was classified as ‘new loans raised’ during last budget review report to the council and has now been classified correctly.

CONSIDERATIONS

Legal Compliance

16 Section 6.8 of the Local Government Act 1995 Expenditure from Municipal Fund not included in annual budget.

‘(1) A Local Government is not to incur expenditure from its Municipal Fund for an additional purpose except where the expenditure —

(a) is incurred in a financial year before the adoption of the annual budget by the Local Government;’

17 In reference to mid-year Budget Reviews, Local Government (Financial Management) Regulation 33A states the following:

‘i) Between 1 January and 31 March in each year a Local Government is to carry out a review of its annual budget for that year.

ii) Within 30 days after a review of the annual budget of a Local Government is carried out, it is to be submitted to the Council.


Page 119


iii) A Council is to consider a review submitted to it, and is to determine* whether or not to adopt the review, any parts of the review, or any recommendations made in the review. *Absolute majority required.

iv) Within 30 days after a Council has made a determination, a copy of the review and determination is to be provided to the Department.’

Policy Implications

18 FM.05 Budget Preparation Policy.

FM.06 Budget Variations Policy.


Business Plan

19 Business Canning


a) To prepare the City’s Annual Report, Annual Budget, and Long-Term Financial Plan.



Internal Budget

20 A summary table below is provided to indicate the impact upon the current year’s budget and any revised year end forecast.

Budget Item $

Adopted Budget Deficit (Includes draft closing deficit 2020-2021)

(3,280,624)

Net impact of budget review report as at 31 July 2021 (639,169)

Net Surplus / (Deficit) (as per Budget Review Report adopted at the September 2021 OCM)

(2,539,720)

Less: Net impact of budget review proposed in this report (473,653)

Net revised deficit (3,013,373)

21 The City adopted the Budget with a total budgeted deficit of $3,280,624. This deficit had reduced to $2,539,720 after the last budget review report adopted at the September 2021 OCM due to surplus brought forward from 2020-2021 financial year.

22 As a result of the budget review the subject of this report, the deficit is proposed to increase by $473,653 to bring the total budgeted deficit to $3,013,373.

23 It is noted that this will still be lower than the adopted budget deficit.

24 A revised Statement of Comprehensive Income and a Statement of Budget Surplus or Deficit for the year ending 30 June 2022 and Statement of Income and Expenditure by Business Units recommended for adoption, are included as Attachment 1 and 2 respectively.

Asset Management

25 A number of items included in the budget review relate to Capital Works classified as asset renewal and Operating Expenditure relating to existing assets. If the recommendation is not accepted then funding for these items will need to be included in a future budget; and a reduced service level may be evident over the time until replacement/renewal is completed.


Page 120




Consultation

27 Not applicable.



Actions Consequence

Likelihood X

Consequence Rating



Better forecasting of budget and performance. Compliance with LGA Reg 33A.

Budget estimates revised.


(Opportunity)


Certain community expectations may not be met due to budget amendments.

Changes are communicated to the public through the budget report.


(Risk)


Delay in funding certain projects.




May prevent the City from continuing some projects in a timely manner.


Likely

Significant

(Based on the value of projects and amendments

that will be halted).

High (Risk)

COMMENT

28 It should be noted that this report only provides an indicative estimate of the financial position in relation to budgeted activities across the full financial year to 30 June 2022. Other savings and shortfalls may eventuate during the remaining financial year, therefore affecting the estimates shown. Annual audit of the financial statements for 2020-2021 will soon be complete with the final audit certificate expected to be received by December 2021. The draft surplus brought forward from last financial year is subject to audit completion and any audit adjustments.

29 This report should be read in conjunction with the report Borrowings Requirement for the year 2021-2022 as it contains budget review on account of borrowings as per details included within Borrowings report CC-049-21.

VOTING REQUIREMENT

30 Absolute majority, (as defined in s6.8 (1) (b) of the Local Government Act 1995).


31 Nil.

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

21

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING

Budget Review 2021/2022

Fo r the month end ed 31 October 20 21

5tate~t of lnrome and ExpendituR

By Business Unit

Surpl us (Defic it)

Adopted

Budget

(3,280,6241

Omy

Forward

(7,511,1261

Revised

Budget

(2,539,7201

Prcposed

Budget

(3,013,373 1

Budget

Cha111•

(473,6531

YTD

Actual

79,257,125

YID

Commitment

(19,657,5081

Office of the CEO (4,026,412) {91,242) (4,117,654) (4,117,654) - (1,139,497) (129,899)

Office of the CEO (588,197) - (588,1'97) (SBB,1'97) - (220,608) (19,924)

Office of the CEO

Operat·ing Expenditure

(588,197 1

(588,1971

(588,197 1

(588,1971

(588,1971

(588,197 1

(220,6081

(220,608 1

(19,9241

(19,924 1

legal Counsel (987,0731 [91,242) [1,078,315) [L078,315) - [118,804) (15,5531

l ega l Cou nse l

Operating Revenue

Op erating Expenditure

Loan and Rese rve

(987,0731

(1,097,0731

110,000

(91,2421

(20\,0261

112,784

(1,078,3151

(1,301,099 1

222,784

1io18,3 15 I

(1,301,0991

222,784

(118,8041

456

(119,2601

(15,5531

(15,553 1

Marketing and Commun1c:at1ons (2,331,0771 - [2,331,077) (2,331,077) - [800,085) (94,4221

Custo merService Centre (1,218,8201 (1,218,820) (L2 18,820I (473,594 ) (79,3601

Operating Revenue 500 500 500 270

Op erating Expenditure (1,219,3201 (1,219,3201 (1,219,3201 (473,864 1 (79,360 1

Marketing and Com mun icatio ns (1,112,25 7 ) (1,112,257) (1,112,257 ) {326.A91) (15,062)

Op erating Expenditure (1,112, 2571 (1,11 2,2571 (1,11 2,2571 (326,491 1 (15,062 1

Strategic Innovation Delivery Canning (120,065) - (120,065) (120,065) - - -

Strategic Innovation De livery

Loan and Re.serve

(120,06 51

(120,0651

(120,0651

(120,0651

(120,0651

(120,0 65 1

Cann mg Community [11,179,985) [586,879) [11,766,864) [1L756,53]1 10,327 4,269,013 [723,924)

Canning Community [10,234,960) [63,040) (10,298,000) {10,258,236) 39,764 [2,935,734) [442.642)

Bentley Hub (69,0201

Operating Revenue 206

Op erating Expenditure (69,226 1

Ca nn ing lodge (645,3321 (645,332) (645,3321 (406,365) (84,696)

Operating Revenue 3, 253,441 3,253,441 3,253,441 875,346

Op erating Expenditure (3,8 13,4531 (3,813,4531 (3,813,4531 (1,277,496 1 (84,6961

Capit al E>C penditure (105,4801 (10 5,480) {1os ,4m) (4,2151

Loan and Rese rve 20,160 20,160 20,160

Report Dote: 29-0ct-2021

Comment

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

22

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING Report Dote: 29-0ct-2021


For the month ended 31 October 2021

5tate~t of lnrome and ExpendituR Adopted Omy Revised Prcposed Budget YTD YID Comment

By Business Unit Budget Forward Budget Budget Cha111• Actual Commitment

Cate ri ng Serv ices (27,74 71 (27,74 71 (27,7471 80,827 ( i476 I

Operat·ing Revenue 88,466

Operating E:lcpenditure (27,7471 (27,7471 (27,7471 11,6asl (1,4761

Co mmun ity & Culture (2,6 53,631) (2,653,631) (2,653,631) (759,2841 (88,7241 Jo b-readiness & Ment oring Project grant higher t han budgeted.

Operating Revenue 232,665 74,899 307,564 560,858 253,294 106,488 (1, 511 1

Operating E:lcpenditure (2,631,0951 (74,8991 (2,705,994 1 (2,959,2881 (253,294 1 (873,7711 (87,2141

Lean and Reserve (2 55, 2011 (255,2011 (2 55,201 1 8,000

Co mmun ity Libraries (345,5381 (345,5381 (345,538 1 (112,1701

Operating Revenue 30,630 30,630 30,630 13,888

Operating Expenditure (376,1681 (376,1681 (376,168 1 (126,0591

Cannington Library (49,290) (49,290) (49,2901 (189,742) (3i343I


Operating Elcpenditure (49,6401 (49,6401 (49,6401 (190,04 51 (31,3431

Commun ity Learni ng- Administratio n (3,100,6511 (3, 100,6511 (3,058,8911 41,760 (436,8341 (48,1141 Redassificat ion of 'Library Priority Allocat ion' budget from c ap ital t o

Operating Revenue 28,100 28,100 58,860 30,760 42,842 operat ing; S25k. reduct ion on 'Online Learn ing Re souces' project t o fund fleet

Operating E>:penditure (3,015,3881 (3,015,3881 (3,036,1481 (20,7601 (446,7561 (48,1141 upgrade.

Capit al Expenditure (45,7601 (45,7601 (14,0001 31,760

Loan and Rese rve (67,6031 (67,60 31 (67,6031 (32,9211

Disabili ty Servic.es

Bus ine:5:5 Developme nt (568,904 1 (40,0201 (608,9241 (608,9241 (107,885 1 (L388I

Operat ing E>:penditure (568,9041 (40,0201 (608,9241 (608,924 1 (107,8851 (1,3881

Educcatio n Ce ntre - CR EEC (542.597) (23,0201 (565,61 7) [56 5,617) (268,525 ) (24.0921

Operating Revenue 283,017 199,339 482,356 482,356 13,803

Operating E>:penditure (82 5,6141 (222, 3591 (1,04 7,973 1 (1,047,9731 (282,3281 (24,0921

Enric hing Can ning- Administrat io n (872,6591 (872,6 591 (872,6591 (241,8001 (13, 1721

Operating E>:penditure (872,6591 (872,6591 (872,659 1 (241,8001 (13,1721

Hillv iew lnterc ultura l & Community Centre (2 14,809) (214,809 ) [214,805 ) 116,493 (118,815) New grant from l otte ryWest to suppo rt Cultural Connectors project whic.h

Operating Revenue 32,815 32,815 282,815 250,000 100,000 will support activation, engagement, research and building items lin k.ed to the

Operating E>:penditure (247,6241 (247,6241 (497,620 1 (249,9961 (47,0471 (21,4781 Centre.

Non-operating Grant and Cont ribution 285,000 28 5,000 48 5,000 200,000 26 3,540 (5,460 1

Capit al Expenditure (28 5,0001 (28 5,0001 (485,000 1 1200,0001 (91,8781

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

23

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21






Ho me Care Sup po rt (4i852I (41,8 521 (41,8521 (15,7071 (1291

Operat·ing Expenditure (41,8521 (41,8521 (41,8521 (15,7071 (1291

Riverton Library (79,5401 (79,5401 (81, 5401 (2,0001 (280,7961 (14,8671 Adjustment on duplicated grant budget.

Operating Revenue 4,600 4 ,000 2,600 (2,0001 1,563

Operating Expenditure (84,1401 (84,1401 {84,1401 (279,4421 (14,8671

Capit al E>ependiture (2,9171

Soccial & Community Support (29,0421 (29,0421 (29,0421 (29,2571 (6251

Operat·ing Expenditure (29,0421 (29,0421 (29,0421 (29,2'71 (6251

Supp orted Aeco m modation

Operating E>cpenditure

W illetto n li brary (46, 1401 (46,1401 (46,1401 (12 1,0581 {ti554I

Operating Revenue 500 500 500 19 5

Operating Expenditure (46,6401 (46,6401 (46,6401 (121,2531 (11,5541

Yo uth Services (1,017,229) (1,017,229) ( 1,017,22') {294,61 7 ) (3,6441

Operating Revenue 1,000 1,000 1,000 320

Operating Expenditure (1,01B,229j (1,018,2291 (1,018,2291 (294,9371 {3,6441

Land Ut1 l1 sat1on 59,625 [483,839) (424,214) {443,651) [19,437) 5,734,528 [177,318)

land Assets 205,134 205,134 17'9,'982 {25,1521 5,780,'962 {39,5441 S52k net increase on lease revenue mainty- due to unexpected income from

Operating Revenue 1,627,299 1,627,299 1,679,454 52,155 821,342 properties which sales have not been finalised; reduction on consult·ant costs

Operating E>:penditure (1,433,3331 (27,70 51 (1,461,038 1 (1,446,1991 14,839 (525,670 1 (33,3721 $:JOk and increase on legal costs !Ok; S45k red uct io n on capital e xpense due

Non-operating Grant and Contribution 2,916,789 to Ch ung Wah project no long er proc eed ing per Co unc il Resolution; S77k

Profit [ l.Dss ) o n Sales of Asset 4,470,998 4,470,'998 4,470,998 2,700,000 additiona l lease income t ransfer to reserve in case it needs to be refunded to

WAPC and red uctio n o n t ransfer f rom reserve $46 k as funds no lo nge r Capit al Expenditure (292,0001 (50,9151 (342,9151 (308,9901 33,925 (131,499 1 (6,1721

req uired. l.Dan and Rese rve (4,167,830) 78,620 [4,089,210) [4,21 5,281) [126,071)

Retirement Living (145,5091 {483,8391 {629,3481 (623,6331 5,715 (46,4.341 (137,7741 Increase contingency on legal expenses.

Operating Revenue 437,095 437,095 437,810 71 5 150, 582

Operating E>:penditure (324,9421 (75,1501 (400,0921 (395,0921 5,000 (126,1081 (BJ,7961

Capit al Expenditure {367,29 11 (419,9991 (787,2901 (787, 2901 {70,9081 (49,9781

l.Dan and Rese rve 109,629 11,310 120,939 120,9 39

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

24

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING




By Business Unit Adopted

Budget

Omy

Forward Revised

Budget

Prcposed

Budget

Budget

Cha111•

YTD

Actual YID

Commitment

Community Safety {1,004,6501 (40,0001 (1,044,6501 (1,054,6501 (10,0001 1,470,218 (103,%41

Co mm u nity Safety Serv ices (28,6311 (,0,0001 (58,6311 (68,6311 (10,0001 1,763,552 (30,9371

Op erat ing Revenue 2,508,627 2,508,627 2,508,627 2,526,404

Op erating Elcpenditure 12,603,1401 130,0001 12,633,1401 12,643,1401 110,0001 {759,299 1 130,9371

I.Dan and Rese rve 65,882 6 5,882 65,88 2 13,5531

Fire & Emergency Services (73,9861 (73,9861 (73,9861 (6,5391

Operating Revenue 2'9,814 2'9,814 2'9,814 23,222

Operating E:icpenditure {103,8001 (103,8001 (103,BOOI {2'9,7611

Impo und ing Services '99,126 99,126 99,126 '33,024 l38.265I

Op erating Revenue 172,503 172,503 172,503 46,274

Operating Elcpenditure 173,3771 {73,3771 (73,3771 113,2501 138,26 51

Ranger Services l1,00U59I (10,0001 (1,011,1591 1io11,1 59I (3 19,8181 134,7621

Operat·ing Revenue 161,1'93 10,000 171,1'93 171,1'9 3 26,468

Op erating E>cpenditure {l,1 5'9,2'9'91 120,0001 (1,17'9,2'9'91 (1,17'9,2'9'91 (346,2861 {34,7621

Capit al E>ependiture {3,0531 13,0 531 13,0531

Cann mg Co rporate and Co mmemal (24,422,'9241 [76'9,5341 (25,1'92,4581 {25,316,5861 (124,1281 (8,32'9,0321 (3,087,4251

Sus mess Cann 11g {'9,5'9'9,1211 (206,4011 ('9,805,5221 ('9,805,5231 (11 (3,725,6051 (1,584,4101

Active P1ac,es 11,10io19 1 (4,895 1 (1,105,9741 ( ito5,9 74I IOI (382,714 1 (2,6 701

Operating Revenue 6'90,171 6'90,171 6'90,171 IOI 216,866

Op erating E>cpenditure 11,786,1621 11,786,1621 11,786,1621 1599,580 1

Capit al E>epend iture (5,0881 14,895 1 19,9831 19,9831 (2,6701

Active Spaces (208,6 521 1208,6 521 (208,6521 (56,565 1 l831I

Operating Revenue 21,000 21,000 21,000 950

Operating E>cpenditure {22'9,6521 (22'9,6521 (22'9,6 52 1 {57,515 1 l8HI

Ca nningto n Le isureplex (2,128,6 78) (40,5381 (2,169,216) (2,,16'9,216) {764,'9'91) (261,419)

Op erating Revenue 2,903,427 2,'903,427 2,903,4 27 '388,75'9

Operating E>cpenditure 14,624,6 161 125,7601 14,650,3761 14,6 50,3761 (1,642,4621 1183,4071

Capit al E>ependiture {385,7261 114,7781 1400,5041 1400,504 1 157,443 1 178,0121

Ulan and Rese rve (21,7631 (21,7631 121,7631 153,845 1

Fi nance 12,808,1721 (2,808,1 721 (2,808,1721 (832,038 1 188.8401


Op erating E>cpenditure 12,818,9591 12,818,9 591 12,818,9 591 1864,4851 188,8401

Ulan and Reserve 5,087 5,08 7 5,087


Comment

Red ist ribution of COV ID recovery fund to Homel essn ess Plan SlOk. .

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

25

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21




5tate~t of lnrome and ExpendituR Adopted Om y Revised Prcposed Budget YTD YID Comment


Revenue Services (923,0HI (923.0HI (923.0311 (260,1031 (12Ul0I


Op erating E>:penditure (874,7101 (874,7101 (874,7101 (364,7751 (121,4101

Loan and Rese rve (154,321) (154,321) {1 54,321)

Rive rto n Le isu reptex (2,12U061 (160,9681 (2,285.•7•1 (2.285,.,51 (II (677,8261 (373,9051

Operating Revenue 4,962,122 4,'962,122 4,96 2,122 1,627,42 5

Op erating Elcpenditure (6,591,6851 (6 ,591,6851 (6, 591,6861 (II (2,072,1261 (232,2521

Capital Expenditure (122,8561 (290, 1671 (413,0231 (413,0 23 1 (123, 5211 (141,6 53 1

Loan and Rese rve (372,087) 12'9,1'99 (242,BBB) (242,888 ) (10'9,604)

W hale b ac.k Go If Cou rse {305,003) (105,003) (305,003) (751,3691 (735,336) S150k inueaseon irrigat io n upgrade, funding from reserve .

Op erating Revenue 1,897,481 1,897,481 1,897,481 50 1,61 5

Op erating Elcpenditure (1,692, 5121 (1,692,5121 (1,692,5121 (534,9121 (39, 5211

Capit·al Expenditure (1,412,336 ) (1,412, 336) (1, 562,336) (1 50,000) (704,433 ) (6'3 S,815 )

Loan and Rese rve 902,364 '302, 364 1,0S.2,364 l S.0,000 (13,639 1

Connect cann ing (8,537,774) (3'30,133) (8,927,907) (8,'326,129) 1,778 (3,002,661) (1,163,277)

Bus iness Syste ms l•,675,3961 (180,3601 !•,855,7561 (48 55,7 501 (2,03',6561 (9•3,7991

Op erating E>:penditure (4 ,760,0691 (4,760,0 691 (4,760,0 691 (2,034,656 1 (877,2881

Capit·al E>1penditure {180, 360) (180,360) {U!0,3£,(J) {66, 511)

Loan and Rese rve 84 ,673 84 ,673 84,673

D tg ital Expe r ience {248,034) (10,0001 (273,034) (278,03'1 (65,1'36) (45501

Op erating E>:penditure (197,1591 {ao,0001 (227,1591 (22 7,159 1 (6 5,196 1 (4,5501

Capital E>1pend iture (50,8751 (50,8751 (50,8751

615 (275,5151 (1,9501 (277,.651 (277,.651 l••.6661 (i95ol Operating E>:penditure {275, S. 15) (1,9501 (277,465) {2 77,465 ) (94,6661 (1,9501

ICT (2,683,7531 (138,.621 (2,822,2151 (2.820, • . 371 1,773 (688.8121 (175,2511

Operating E>:penditure (2,5'32,684 ) {135,061 ) (2,727,745) (2,72 5,967) 1,778 (637,424) {170,736)

Capit al E,ipenditure {3,4011 (3,4011 (3,4011 (4,51 51

Loan and Rese rve (91,069 1 (91,0691 (91,0691 (51,3881

Inform at ion Management {6 55,076) (39,3611 (6'34,437) {6'!J4,437) {11'3,330) (37,723)

Op erating Revenue 4,545,

Operating E>:penditure (655,0761 (39,3611 (694,4371 (694,4371 (123,8761 (37,7281

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

26

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING





Budget

Omy

Forward Revised

Budget

Prcposed

Budget

Budget

Cha111•

YTD

Actual YID

Commitment

Governance and lntegnrty Canning {3,481,139) [8,000) [3,489,139) (3,489,139) (0) [713,056) (56,780)

Govern ance and In t eg ri ty (1,4.36,7501 (8,0001 (1,444, 7501 ( i444, 750I (394,9461 (52,0841

Operating Elcpenditure {1,436,750) (8,000I (1,444,7 50) (1,444, 750) (394,946 ) {5 2,0S4 )

Me mbers Of Council (2,044,3891 (2,044,3891 (2,044,3891 IOI (318,109 1 (4,6961


Operating E>:penditure (2,154,4081 12,154,4081 12,154,4081 IOI (318,349 1 14,696 1

Loan and Rese rve 109,9 19 109,919 109,919

Off1ceofCanningCorporate and Commercial [400,6921 - (400,692) [400,6921 - [130.360) -

Office of Co rporate and Co mmercial

Operating Elcpenditure

(400,6921

(400,69 2)

(000,6921

(400,692)

(400,6921

{4 00,6'92)

(130,3601

(130,360)

Pe<Jp le Performance and Innovation (2,404,199) [165,000) [2,569,199) [2,695,104) (125,905) [757,351) (282,958)

Peop le Pe rform ance and Innovatio n (1,907,460) (1,907,460) ( l.9:3 7,4£,Q) 110,0001 (514,68 7) (120,00:3)

Operating Revenue (Bl,2581 (Bl,2581 (B l,2 58 1 (43,724 1

Operating E>:penditure ll, 734,4291 ll,734,4291 ll,764,4 291 130,0001 1470,963 1 (120,00 31

capi t al Expenditure (31,773) (31,7 73) {31,773 )

Loan and Rese rve 110,0001 110,0001 110,0001

W ork Hea lt h & Safety (496,739) (165,000) (661,739) (75 7,6441 (95,0051 {242,664) (162,9 54)

Operating E>:penditure l619,7 39I 1619,7391 (71 5,644 1 195,905 1 1201,000 1 120,874 1

capi t al Expenditure {tm,ooo) (180,000) {180,000) (37,66 31 {14 2,0Bll

Loan and Rese rve 123,000 15,000 138,000 138,000

Cann mg Develo pment (4,B59,257) [56,921) (4,916,17B) [4,916,tn) 0 2,609,629 (1,899,793)

Regulatory Services (1,567,116) - (1,567,116) [1,567,116) - (98,269) (24,567)

Bu ild ing Services (62,017 1 (62,0171 (62,0171 4,010

Operating Revenue 679,602 679,f,02 679,602 279,131

Operating E>:penditure (741,6 19 ) (741,6 19) {741,619 ) (27 5,121)

Pu b l ic Hea lt h & A me nity (1,50 5,0991 (1,505,0991 ( i 5o 5,0991 (102,2791 (24,5671

Operating Revenue 6 19,440 619,440 619,440 49 B,69B

Operating E>:penditure (2,119,539 ) (2,119,539) {2,119,539) (600,978) {24, 567 )

capi t al Expenditure 15,0001 15,0001 15,0001


Comment

S30k inc~ase o n legal ex penses.

Underbudgeted salary costs.

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

27

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING





Budget

Omy

Forward Revised

Budget

Prcposed

Budget

Budget

Cha111•

YTD

Actual YID

Commitment

City Planning {2,347,509) [26,921) [2,374,430) (2,374,430) - [622,490) (18,020)

Statu tory Planning (1,4 55,3001 (8,000I (1,463,3001 ( i463,300I (381,7861 (M38I

Op erating Revenue 848,102 848,10 2 848,102 384,406

Op erating Elcpenditure (2,303,4021 (8,0001 (2,311,4021 (2, 311,4021 (766,1911 {l,4381

Strategic Planning (8'92,209) (18,9211 ('311,130) (911,130) {240,704) (16,582)

Op erating Revenue 12,944 12,944 12,'944 6,'966 (13,9351

Operating Elcpenditure {842,2091 (96,5941 (938,8031 (938,8031 (247,6701 (2,6471

Loan and Rese rve (50,000) 64,729 14,729 14,729

Organ1sat1onal Strategy and Proiect Management [313,733) • (313,733) (313,733) - (126,102) (31,979)

O rganisatio na l Strateg:yand Pro jects

Op erating Elcpenditure

Loan and Re.serve

(313, 733)

(283,2071

(30,5261

(71,0001

71,000

(313,733 )

(354,2071

40,474

(313,7331

(354,2071

40,474

(126,102 )

(126,1021

(3L979I

{31,9791

Office of Cann mg Development [630,898) - (630,898) (630,898) - [219,354) [505)

Offi ce of Ca nning Deve lopment

Operating Elcpenditure

(630,8981

[630,898)

(630,8981

(630,898)

(630,8981

{630,898)

(219,3541

[219,354)

{5051

(50 51

Urban Regeneration [0) [30,000) [30,000) [30,000) 0 3,675,844 [1,824,722)

Urban Regeneration (OI (so,0001 (30,000) (10,0001 3,675,844 (1,824,722)

Operating Revenue 1,263,083 1,263,083 1,439,193 176,110 359,798

Operating Elcpenditure (401,1001 {427,4241 (828,5241 (828,5241 (27,6421 (106,89 51

Non-operating Grant and Contribution S.,168,2 54 2,726,407 7,894,661 8, 534,229 639,568 3,661,565

Capit al E>ependiture (9,863,2001 (4,075,9081 (13,939,1081 (14,177,9091 (238,8011 (317,8771 (1,717,8271

Loan and Reserve 3,832,963 1, 746,925 5,579,888 5,003,011 (576,8771

Cann mg Environment [57,348,6071 (4,266,878) (61,615,485) (6L595,893) 19,592 [3,552,696) [13,812.6191

Build Canning [27,867,497) (2,2£,0,276) [30,127,773) (29,684,811) 442,962 [9,491,687) (6,463,955)

Arch itectura l Servicu -Administration (2,66 51 (2,6651 (2,6651 29, 171 {9141

Operating Elcpenditure {2,6651 (2,6651 (2,6651 29,171 (9141

Arch itectural Services {2,312,949 1 (236,4701 (2,549,4191 (2,549,4191 {OI (1,354,8961 (2,073,2541

Operat·ing Revenue 2,392

Operating Elcpenditure (200,0001 (200,000) {200,000) (52,4831

Non-operat ing Grant and Cont ribution 252,833 646,577 899,410 899,410 216, 367

Capit al E>ependiture {1,680,311) {3,934,366) (5,614,6771 (7,213,233) (1,598,556) (2,390,670) (2,073,254 1

Loan and Reserve (685,4711 3,051,319 2,36 5,848 3,964,404 1, 598, 556 869,498


Comment

FAG and MRRG Direct Grant higher t han budgeted, t ransfer to rese rve ; road

grants higher than budgeted and this has also lead t o inc rease in capital

e>:pend it ure and decrease in reserve fu nding.

Loan funded project from last FY require re-approval - New Co mmun ity

Piazza Stage 2 Construct io n Sl.3 57m, S200k increase 00 Coker Park

Chang eroom Renewal which Sl00k t rans fe r from anot her project and Sl00k

fund ing from reserve, 5153k increase 00 Su rrendah Park St hn Chgrms

Renewal.

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

28

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING




By Business Unit

Co nstruct ion Works

Operating Revenue

Operating E>:penditure

Non-operating Grant and Contribution

Capit al E>e penditure

Loan and Reserve

Engineer ing Se rv ic,es

Operat·ing Revenue

Operating E:icpenditure

Capit al Expenditure

Loan and Raserve

Project Cons truct ion - Ad min istra tion

Operating E:icpenditure

Adopted

Budget

{2 5,286.2711

283,900

(23,210,0881

2,753,381

(8,462,1291

3,348,665

(170,1001

56,300

(116,4001

(101,7501

{8,2501

(95,5 111

(95,5111

Omy

Forward

(2,023,8061

(41,9891

2,561,974

(4 ,564,2161

20,425

Revised

Budget

(2 7,310.0 771

283,'900

(23,252,077 1

5,315, 355

{13,026,3451

3,369,090

{170,100)

56,300

(116,4001

(101,7501

{8,2501

(95,511)

(95,5111

Prcposed

Budget

(26,867,115)

283,900

(23,252,0771

5,400, 505

(13,047,9771

3,748,534

{170,100)

56,300

{116,400 1

(101,7501

{8,2501

(95,5 11)

(95,5111

Budget

Cha111•

442,'962

85,150

(21,6321

379,444

YTD

Actual

(7,674,5031

B4,505

{7,397,766 1

1,614,248

(2,025,4901

(50,160)

3,600

{39,4651

(14,295 1

(441,299 1

(441,2991

YID

Commitment

(4,352.988 1

(3,365,5031

(987,4861

(12,328)

(1,0861

(11,2421

(24.4721

{24,4721

Clean Canning (9,658,5961 (1,308,0991 (10,966,6951 {1L066,695I (100,000I 10,614,786 (2,070,7971

Asset Management (76,546) (76,546) {76,546) {73,911) (5,8651

Operating E:icpenditure (90,18 71 (90,1871 (90,1871 (73,911 1 (5,8651

Loan and Reserve 13,641 13,641 13,641

Fa c:i tities Maintenance -Ad ministrat io n (38,2001 (38,2001 (38,200) (55,207) (8,4 51 )

Operating E:icpenditure (38,2001 (38,2001 (38,2001 (55,2071 (8,451 1

f:a c:itities Maintenance (7,021,8761 {463,1401 (7,48 5,016) (7,560,0 15 1 (75,0001 (1,8 72,341) (664,830 1


Operating E:icpenditure (6, 195,3251 (71,3971 (6 ,266,7221 (6,321,5221 (54,8001 {1,890,7641 {469,4261

Capit al Expenditure (824,3521 (433,1521 (1,257,5041 (1,277,7041 (20,2001 (39,1771 (195,405 1

Loan and Raserve (82,1991 41,409 (40,7901 (40,7901 41,410

Fle e t Management -Admi nistration (133,3761 (133,376) (133,376) (100369 1 (49,5631

Operating Revenue 100 100 100

Operating E:icpenditure (133,4761 (133,4761 (133,4761 (100,3691 {49,563 1

Fle et Managem e nt - Ma inte nance 42,807 42,80 7 42..807 18,466 (76,5231


Operating E:icpenditure 42,807 42,807 42,807 (73,611 1 {76,5231

Loan and Raserve (216,0001 (216,0001 (21 6,0001


Comment

S'90k cont ribut ion for 'Your Move Canning' project not budgeted; adjustment

to capital upenditure in accordance to final grant agreements; add it anal loan

required forShelley West undergound power.

Additional operat ing e xpe ndit ure required lo, oew facil ity ' Hillvie w

lntercultural Cent re '

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

29

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21






Fleet Management- New & Re newa l (1,700,5121 (844,9591 (2,545,4711 (2,570,4711 (25,0001 10,822 (317,9541 $25k upgrade for library fleet.

Operat·ing Expenditure (24,3331 (24,3331 (23,0221 1, 311

Profi t (l.ossl on Sales of Asset 774,638 147,964 922,60 2 922,602 163,088

Capit al E>epend iture (3,792,5641 (1,146,9131 (4,939,4771 (4,% 5,7881 (26,3111 (152,266 1 (317,9541

Loan and Rese rve 1,341,747 153,990 1,495, 737 1,495,737

Waste Services - Ad ministration (4 1,8021 (41,8021 (41,8021 74, 767 (L120I

Operating Elcpenditure (41,8021 (41,8021 {41,8021 74,767 (1,1201

W aste Services - Dom estic (182,0881 (182,0881 (182,0881 12,928,612 (702,0241

Operating Revenue 1 5,916,019 15,916,019 15,916,019 15,'346,829

Op erating Expenditure (11,759,6001 (11,759,6001 (11,759,6001 (3,018,2171 (702,0241

Capit al E>Cpend iture (20,3501 (20,3 501 (20,3501

Loan and Rese rve (4,318,1571 (4,318,157) (4,318,157)

Waste Services• Recyc.ling Co llectio n (5,0021 (53,362) St rat egic Waste Managemen t projects unbudgeted, fund ing f rom reserve.

Op e raring Elcpenditure (617,373 1 (617,3731 (4,9531 (53,3621

Capit al Expenditure (491

Loan and Rese rve 617,373 617,373

W aste Services• Transfer Station (507,00:31 (507,001) (507,003) (311,051) (191,105) SlOOk transfer f rom Contam inat ed Sites Reserve t o fund addit ional costs for

Op e raring Revenue 2,383,018 2,38 3,018 2, 383,0 18 n7,914 (2,2501 veg, gas and leachat e management.

Op erating Elcpenditure (3,659,0211 (3,659,0211 (3,759,0211 [100,0001 (1,040,8811 (174, 5091

Capit ·al Expend iture (160,998) {488,770) (649,768) (649,768 ) (48,0841 {14,3461

Loan and Rese rve 929,998 488,770 1,418,768 1, 518,768 100,000

Office of Cann mg Envi ronment (517,175) · (517,175) (517,175) - (200,901) (220)

Bus iness Support Dep o t (65,8111 (65,8111 (6 5,8111 (62,6621

Op erating Elcpenditure (65,8111 (6 5,8111 (6 5,8111 (62,6621

Office of Canning Envi ro nment (434,5091 (434,5091 (434,5001 (124,4501 (2201

Operat·ing Elcpenditure (434,509 1 (434, 5091 (4 34,5001 (124,4501 (2201

Transform Canning (16,8551 (16,8 551 (16,8551 (13,7881

Op erating Elcpe nditure (16,8 551 (16,8 551 (16,8 55 1 (13,7881

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

30

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING





Budget

Om y

Forward

Revised

Budget

Prcposed

Budget

Budget

Cha111•

YTD

Actual YID

Commitment

Pa rks and City Green in g (19,305,3391 [698,5031 [10,0IB,8421 {20,327,2121 (323,3701 (4,474,8951 (5,277,6471

Natural A rea Manage ment & Conservatio n (114,8941 (114,8941 (114,8941 (103,2841 (39,71 51

Op erat ing Elcpenditure (114,8941 (114 ,8941 (114 ,894 1 (103,284 1 {39,71 51

Pa rks Constructio n (3 ,093,2581 (698,5031 (3,791,7611 (4,060,2521 (268,4911 292,20 7 (4,096,7421

Op erat ing Revenue 34,091 34,091 34,091

Operating E>:penditure (1,068,4231 (417,0601 (1,48 5,4831 (1,606,3421 (120,8 59 1 (356,944 1 (741,0801

Non-operating Grant and Contribuhon 2,144,411 2,144,411 2,253,74 5 109,334 94B,B3B

Profit (L.Dss ) o n Sales of Asset (4,4801

Capit al E>ependiture (3,088,3321 (4 ,815,5041 (7,903,836 1 (9,99 3,6341 (2,089,7981 (1,824,977 1 (3,351,1821

Ulan and Rese rve 1,063,497 2,3B9,650 3,453,147 5,251,BB B 1,79!1, 741 1,491, 198

Pa rks Operations (16,097,18 71 (16,097,1871 (16,152,0661 (54,8791 (4,663,8181 (l,14U90I

Operating Revenue 430,440 430,441 463,5B5 33,144 43,504

Operating Expenditure (16,695,1831 (16,695,1831 (16,783,2061 (88,0231 (4,706,4001 (1,ll9,39l l

Capital E>e penditure (11 (II (11 (9221 (1,7991

Ulan and Rese rve 167,5 56 167,5.56 167,556

Financia l Management 71,940,986 (1,739,672) 70,201,314 69,821,870 (379,444) 77,779,823 [8,600)

Balance Sheet - - - - - 140,250 -

Ba lance Shee t


140,250

140,250

Financia l Management 71,940,986 (1,739,672) 70,201,314 69,821,870 [37'3,444) 77,63'3,573 [B,6001

Fin a ncia l Ma nage ment 71,940,986 (1,739,6721 70,201,314 69,821,870 (379,4441 77,639,573 (8,6001

Operat·ing Revenue 81,901,437 (1,739,6721 00,161,765 B0,161,765 77,772,370 (8,6001

Operating Expenditure 1,318,407 1,318,407 1,318,407 660,289

Prof it (l.Dss ) o n Sales of Asset (5,ll5,6l5 I (5,ll5,6 l5I (5,ll 5,6 l5I

Ulan and Rese rve (6,143,2231 (6,143,2231 (6, 522,6671 (379,444 1 (793,086 1

Not Ap pl1cable - - - - - (1181 -

Not App licable - - - - - (1181 -

Not Ap plicabl e

Operat·ing Expenditure

(1181

(1181


Comment

New grants reveived for Sh elley Rossmoyne Fores hore. Increase in op erat ing

expenditu re associate to t he grants and carry forward o f a pre vio us yea r

project; loan funded prciject fmm last FY require re-approval - Kent St Weir

S1.44Bm; lnc.rease o n grant revenue as we ll as expenses for Hillvie w Park

Upgrade project.

lnc.lt!ase in loa n t o be raised for Sh e ll ey We st Underground Power Pro ject.

Item C

C-0

53

-21

- Atta

chm

ent 1

B

ud

get R

eview a

s at 3

1 O

ctob

er 20

21

- Sum

ma

ry by B

usin

ess Un

it

Page 1

31

CC

-05

3-2

1

Bu

dget R

evie

w as at 3

1 O

ctob

er 20

21

C

C-0

53

-21

CITY OF CANNING





Budget

Omy

Forward

Revised

Budget

Prcposed

Budget

Budget

Cha111•

YTD

Actual YID

Commitment

AdJurtment 27,995,648 - 27,995,648 27,995,648 - 7,620,004 4,753

Depreciation 22,860,013 22,860,013 22,860,013 7,620,004 273

Profit/{Los:sl on asset disposal 1110,0011 (147,%41 (257,%51 (2 57,9651 (2,863,088 1 4,480

Proceeds on Sale of Asset s 5,245,637 147,964 5,393,601 5,393,601 2,863,088

Changes cin revaluat ion of non-<urrent assets (11 (11 (11

Open ing Surp lus {Defici~ (1,380,0731 6,871,957 6,871,957


Comment

Item CC-053-21 - Attachment 2 Budget Review as at 31 October 2021 - Statement of Comprehensive Income

Page 132


CITY OF CANNING Report~~: 23-Da-2021



R•e Settine: Statmrnt Adopted RNSed Proposed lludcet YID YTD

lludcet Budget Budi:rt Oiance Actual Conwnitment

Operating Reven.ie 123.'936,334 122,4'9.3.845 123,322.114 828,269 lOl.624,705 (26,296)

Ra tes 73,9n,os2 73,977,0 52 73/J77,052 73,977,899

Operat ing grants, subsidies and contribut ions 6,681,896 5,239,406 6,006,689 767,2B3 1,923,177 (15,4461

Fe es and charges 34,910,534 34,910,534 34,717,80 5 (192,7291 22,798,275 (2, 2501

Service c.harges 7,633,228 7,6 33,228 7,633,228 5,594,823

Inte rest earnings 100,179 1£,0,17'9 694,794 534,615 .83,291

Other revenue 573,445 573,446 292,546 (200,9001 247,240 (8,6001

Operating Expenditure (126,565, 793) (128,633, 548) I uo,251,631) (1,618.083) (39,060,831) (S,676,2A6)

Employee costs (57,616,786) (57,646,7'71 (58,216,3271 (569,530 ) (18,381,4491 (119,8521

M aterials and contracts (37,6S6,S721 (39,734,7161 (40,679,2701 (944,554 ) (10,060,5851 (9,382,6661

Utility charge s (4 ,944,999) {4,944, 9991 (4,94.2,4991 2,500 ( 1, 318,0861 (100,7461

Inte rest expenses (3'4,664) (394,6641 (394,6641 (77,2491

De preciation (22,860,0BI (22,860,0131 (22,860,0BI (7,620,0041 (2731

Insuranc e (ExWcxkers Compensat ion) (1,284,702) (1,284, 7021 (1,286,2021 (1,5001 (1,206,2681

Other Expendiru re (1,767,657) {1,767,6571 {1,872,6561 (104,SS9i {397,1901 (72,7111

Gain (l oss)on Disposal of Asset 110.001 2,J,'965 257,965 2,863,088

Profit/(Lossj on asset disposal 110,001 257,'965 257,96 5 2)!63,088

Other Item 8,294,468 16,373,837 17,407,890 1,034,053 9,664,271

Non.-operating grants, subsidi~ and contrib utions 8,459,468 16,538,837 17,572,890 1,034,053 9,621,348

Sad Debts Expensed (165,000) {16 5,000j (165,oool 42,923

Oper~nc; Positicn 5.715,010 10,492.0,, 10.736.338 2A4,238 78.091,233 {!l,JUZ,543)

OtherCofT11rehensive Inco me (I) (I) (I )

Ch anges on revaluat ion of non-current assets (1) (11 (II

Tog! ~hl!nsiVI! Income S, 715,()09 W,4"2.0,S 10.736i,337 2A4,238 78,091,233 (!l,JUZ,543)

Adjustme nt 26,291,n2 26,297,772 25,918,328 (37',444) 7,641,318 273

Depreciation 22,8£,0,013 22,860,013 22,860,013 7,620,004 273

Profit/(Lossj on asset disposal 5,135,636 5,1 35,636 5,135,636

Loan Receivable - Cubs/Community Groups 29,570 2!3,5 70 29,570 21, 314

Ch ange in Long Term Debto rs - Undergro und Power (1,727,4471 (1,727,4471 (2,106,8911 (37',4441

Capital Expenditure (31,106,225) (5 i70s ,57ol (55,'189,1831 (4,27',614) (7,'46,4331 (S,'59,718)

Land (270,5001 {321,415) (282,4151 39,000 {118,248) (5,1721

Bu ilding (3,309,1001 {8,SB,3:97) {10,148,128) (1,634,731) (2, 591,803) (2,508,5471

lnfrastr1JCtu re Asset (22,918,570) (36,681,5081 (39,170,8401 (2,489,3321 (4,939,5401 (6,770, 3631

Plant and Equipment (3,8'3,5641 {5,090,477) (5,116,7881 (26,3111 (198,1021 (318,8241

Furniture and Equipment {631,762) (659,764) (828,0041 (168,2401 (61,078) (148,2201

Intangibl e Asset (82,648) (44 3,0081 (443,0081 (37,6631 (208, 5921

Lease Asset and Associated Liability (668,326) (668,326) (668,326) (264,'49)

Leased Libi1ities {668,326) (668,3261 (668,326 1 (264,'491

Retirement Vi ii ace

IDan< (5,042,888) (5,042,888) (15,502,111) (10,459,225) (652,836)

Paym ents made for Long Term Borrowings (5,042,8881 (5,042,8881 ( 5,042,8881 (652,8361

Payments made for Short Term Borrowings {10,459,225) (10,459,2251

Food Transfers 2,844,107 11,219,237 25,619,628 14,400,391 2,248,542

M unicipalTransfers To Rese rve (28,1 33,461) (28,133,4611 (28,412,'421 (27',481) (140,2501

M unicipal T ransfers From Rese rve 18,576,406 24,862,712 25,f,() 6,618 743,906

M unicipal Transfers From Trust Fund 304,826 304,826 304,826

M uni Tran sfer From Unspent I.Dans 2,388,789 2,388,789 2,388,792

Long Term Borrowings - New I.Dans Raised 12,096,336 14,185,lf,() 25,732,337 11,547,ln

._ lncrase (Decrase) (1.!00.5 51) {!l,41i677) ('!,885,1'111) (473,6'i'I) 79,116,875 (19,661,'lll)

Opening Surplus {Defici t ) (1,300,073) 6,871,957 6,871,957

Cosine Flftds - Budc:B Surpha (Dl!fic.it) (3,280,624) (2.'i'l'l.nO) ('1.013,m) (473,6'i'I) 79,116,875 (19,661,'lll)


Page 133

CD-033-21 Application for Development Approval - Addition of Place of Worship and Community Purpose Uses to Existing Educational Establishment at 22 Dalton

Place (Lot 902), Wilson

CD-033-21

13.3 Director Canning Development

CD-033-21 Application for Development Approval - Addition of Place of Worship and Community Purpose Uses to Existing Educational Establishment at 22 Dalton Place (Lot 902), Wilson

PROGRAM: Canning Development

SUB PROGRAM: City Planning

FILE REF: Q21/592


REPORTING OFFICERS: Maureen Hegarty - Senior Planning Officer

Sergio Famiano - Manager City Planning

RESPONSIBLE OFFICER: Graeme Bride - Director Canning Development

Strategic Plan Theme: BUILD - Accessible, pleasing urban spaces that are fit-for-purpose. Community Goal: Good amenities and lifestyle. Council Strategy: Building and land use that is sustainable.

Authority/Discretion: Quasi - Judicial: When Council determines an application or matter that directly affects a person’s right and interest. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include Town Planning Applications, Building Licences, Application for other Permits/Licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.

Attachments: 1. Development Site Plans and Floor Plans (D21/294941). 2. Applicants Supporting Documents and Reports (D21/294942).

(Large Attachments) 3. Schedule of Submissions (D21/294943). 4. Consultation Map (D21/294944). 5. Updated Noise Management Plan for November 2021

(D21/304770). (Large Attachments)

In Brief:

This application is to continue the use of existing facilities at an approved Educational Establishment (Rehoboth Christian College) located at 22 Dalton Place (Lot 902), Wilson for a Place of Worship (Wilson Christian Church) and Community Purpose.

Council granted approval for these uses for a period of 12 months at the 17 November 2020 Ordinary Council Meeting. During the last 12 months the Place of Worship use has been operating. The Community uses have not commenced as bookings for Community Purpose uses have not been actively pursued largely due to the challenges associated with the ongoing COVID-19 pandemic, such as lockdowns and a lack of interest in commencing activities.

The temporary approval for the Place of Worship and Community Purpose uses was to enable Council to assess the operation of the use with the conditions of approval in place and review its position at the expiry of the 12 months. The application the subject of this report seeks approval for a permanent approval of these uses.

https://www.canning.wa.gov.au/CanningWebsite/media/Files/Agendas-and-Minutes/Ordinary-Council-Meeting/OCM-2021/Ordinary-Council-Meeting-Large-Attachments-16-November-2021.pdf

https://www.canning.wa.gov.au/CanningWebsite/media/Files/Agendas-and-Minutes/Ordinary-Council-Meeting/OCM-2021/Ordinary-Council-Meeting-Large-Attachments-16-November-2021.pdf


Page 134



CD-033-21

In accordance with the City’s Instrument of Delegation 213, the proposal requires determination at a Council meeting, as objections have been received as a result of public consultation that relate to valid planning and development considerations. In accordance with its quasi-judicial function, Council is requested to exercise its discretion by considering the proposal with due regard to the relevant planning matters listed under Clause 67 of the Deemed Provisions and make a decision on the application in accordance with Clause 68 of the Deemed Provisions.

The Community Purpose land use is a permitted land use within the Private Community Purposes zone identified under Local Planning Scheme No. 42 (LPS 42). The Place of Worship use is a discretionary land use requiring advertising within the above zone under LPS 42 and therefore Council has the ability to approve or refuse this component of the proposal. It is also considered that with the application of conditions, the amenity impacts raised in the submissions can be controlled and reviewed.

The application was advertised to owners and occupiers within a 200m radius of the site and 19 submissions were received of which five raised ‘Objections’ and 14 raised ‘No Objections’.


1. On balance, the proposal is considered to adequately address the relevant planning matters and conditions have been identified to further mitigate amenity concerns raised.


1. The Applicant may seek a review of Council’s decision by the State Administrative Tribunal (SAT). Where Council’s position does not align with the recommendation of the City’s Officers, costs will be incurred to appoint consultants who are willing to defend Council’s position at the SAT.


Page 135



CD-033-21


That Council, pursuant to Clause 68 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015, approves the application for development approval for the proposed addition of Place of Worship and Community Purpose land uses to the existing Educational Establishment at 22 Dalton Place (Lot 902), Wilson, subject to the following conditions:

1. The development is to comply in all respects with the stamped approved Site Plan 22144-01 (Rev D) dated 28 October 2020 and Floor Plan 22144-02 (Rev B) dated 9 April 2020.

2. The Noise Management Plan (as updated November 2021) submitted with the application is to be implemented in full and thereafter complied with, to the satisfaction of the City.

3. The Operational Management Plan submitted with the application is to be implemented in full and thereafter complied with to the satisfaction of the City.

4. A complaints register must be kept in which the following is to be recorded:

a) The date and time of each complaint made and received;

b) The means (telephone or email) by which the complaint was made;

c) Any personal details of the complainant that were provided or if no details were provided a note to that effect;

d) The nature of the complaint;

e) The steps or actions taken in and the time of, the response of each complaint. Including any follow up contact with the complainant;

f) If no actions or steps were taken in relation to the complaint or enquiry, then the reason why no actions or steps were taken; and

g) By 31 July each year, a copy of the complaints register for the previous financial year is to be provided to the City.

5. An annual event calendar providing the following details is to be published on the website of Rehoboth Christian College and made accessible to members of the public:

a) Outline the nature of the event and the expected number of attendees; and

b) Specify the start and finish of the event.

The annual event calendar is to be thereafter maintained to provide current and accurate information, to the satisfaction of the City.

6. A minimum of 61 parking bays are to be available for the Place of Worship and Community Purpose uses as shown on the approved Site Plan 22144-01 (Rev D) dated 28 October 2020. The parking area on the western side of the Multi-purpose Hall is only to be used for activities associated with the Educational Establishment use and access to this area is to be restricted when the Community Purpose or Public Worship uses are operating.

7. The Place of Worship and Community Purpose uses the subject of this approval are not to operate from the site when the site is being used for any activities associated with the Educational Establishment use.

8. Events held in the Multi-purpose Hall are to be accessed via the foyer and eastern doors only unless otherwise approved in writing by the City.

APPLICABLE TO PLACE OF WORSHIP USE:

9. The Place of Worship use must only operate:


Page 136



CD-033-21

a) On Sundays between the hours of 9.30am to 1.00pm, and

b) On Christmas Day and Good Friday between the hours of 9.00am to 12.30pm,

with a maximum of one religious service per day.

10. No more than 170 persons at any one time are to occupy the Place of Worship for the duration of the development.

APPLICABLE TO COMMUNITY PURPOSE USE:

11. ‘Community Purpose’ events are limited to organisations involved in activities for community benefit. ‘Community Purpose’ has the same meaning as provided in the City’s Local Planning Scheme No. 42;

12. The Community Purpose use must only operate:

a) Monday to Friday from 4.00pm to 8.00pm, subject to the following criteria/limits:

i) Activities are restricted to the Multi-purpose Hall, Teachers Prep Room, Classrooms and Library identified on the Site Plan 22144-01 (Rev D) dated 28 October 2020; and

ii) A maximum of three events per week.

b) Saturday from 8.00am to 4.00pm, subject to the following criteria/limits:

i) Activities are only to occupy the Multi-purpose Hall, Teachers Prep Room, Classrooms, Library and Oval identified on the Site Plan 22144-01 (Rev D) dated 28 October 2020;

ii) A maximum of one event with a maximum duration of four hours on any one Saturday; and

iii) A maximum of 75 persons per event.

13. Operation of the Community Purpose use is limited to the following maximum number of occupants and events per calendar year:

a) Events attended by between zero and 29 persons – No Limit;

b) Events attended by 30 and 49 persons – maximum of 53 events;

c) Events attended by 50 and 75 persons – maximum of 20 events;

d) Events attended by 76 and 170 persons – maximum of two events; and

No more than one of the above events is to occur on any one day.


Page 137



CD-033-21

PROPERTY DETAILS

Property Address: 22 Dalton Place (Lot 902), Wilson

Applicant: Harley Dykstra – Planning and Survey Solutions

Owner: Association for Christian Education Inc.

Zoning MRS: Urban

TPS: Private Community Purposes

Use Class and Permissibility Place of Worship - ‘D’

Community Purpose - ‘P’

Lot Size: 1.4248ha

Application Serial No.: 105.0146

LOCATION MAP


Page 138



CD-033-21


Council Meeting Date Report No Decision (Summary)

17 November 2020 SD-025-20

Council granted Development Approval for the use of the existing building on the site for a Place of Worship and Community Purpose uses. The approval was subject to conditions including a temporary approval with a 12 month expiry.

18 October 2016 PR-036-16

Council granted Development Approval to the Proposed Multi-Use Hall and Gymnasium addition to an Educational Establishment, subject to conditions.

BACKGROUND

1 As depicted on the above Location Map, 22 Dalton Place (Lot 902), Wilson (the subject site) is located on the corner of Dalton Place and Armstrong Road in Wilson.

2 The subject site is occupied by the Rehoboth Christian College which caters for students from Kindergarten to Year 6. The buildings on the site include classrooms, a library, school offices and a multi-purpose hall. The school oval faces Armstrong Road and there are three onsite parking areas, two are accessed from Dalton Place and one is accessed from Armstrong Road. There are also car bays provided in the Dalton Way and Armstrong Road, road reserves.

3 The most recent development approval for the site was for the temporary use of the site as a Place of Worship on Sundays and Community Purposes to accommodate organisations that provide community benefit, on various weekdays and Saturdays. This approval was for a limited timeframe of 12 months and was granted by Council at its meeting held on 17 November 2020.

4 Prior to that approval was granted for the development of a multi-use hall and new parking areas associated with the existing Educational Establishment. Approval for this development was granted by Council at its meeting held on 18 October 2016.

5 The previous application was lodged retrospectively following a complaint received in regard to noise and traffic associated with the use of the multi-purpose hall by a Church group (Wilson Christian Church) on Sundays. The application proposes to use the existing facilities on site for the additional uses of Place of Worship and Community Purpose. Prior to receiving temporary approval from Council last year, the Wilson Christian Church had been utilising the facilities at the College for several years without having obtained approval. On completion of the Multi-Use Hall in 2019, the church moved its main weekly service to this building.

6 The current application for development approval has been lodged to seek ‘permanent’ approval of the Place of Worship and Community Purpose uses.


Page 139



CD-033-21

DETAILS

7 The application for development approval (Development Application) proposes to use the existing facilities on the subject site for a ‘Place of Worship’ and for ‘Community Purpose’ (refer to Attachments 1 to 4). As defined in the City’s Local Planning Scheme No. 42, ‘Place of Worship’ means a premise used for religious activities such as a chapel, church, mosque, synagogue or temple and ‘Community Purpose’ means premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit. The Applicant has advised that the Community Purpose use will include the following types of activities - athletics clubs, chess clubs, migrant English classes, Girls Brigade and various sporting associations.

8 The Community Purpose land use is a permitted land use within the Private Community Purposes zone identified under Local Planning Scheme No. 42 (LPS 42). It is noted that as part of the State Governments Planning Reform process, the Planning and Development (Local Planning Schemes) Regulation 2015 (Regulations) were amended on the 1 July 2021 and that development approval is no longer required for development that is a class ’P’ use where there is no works component.

9 The Place of Worship use is a discretionary land use requiring advertising within the Private Community Purposes zone under LPS 42 and therefore Council has the ability to approve or refuse this component of the proposal. The application was advertised for comments as detailed in the Consultation section of this report.

Place of Worship

10 The Place of Worship is proposed to operate on Sundays between the hours of 9.30am and 1.00pm, services will also be held on special religious days such as Christmas Day and Good Friday. The activities conducted on a Sunday include a church service, crèche for young children and Sunday school classes.

11 The Place of Worship use will be conducted in the multipurpose hall where the Church service will be held. A Crèche and Sunday school classes will be held in the Early Learning Classrooms and Library. The Church service commences at 10.00am and finishes between 12.00noon and 12.30pm. Up to four persons will arrive at 9.00am to set up the hall for the service. Attendees of the service will be present on site between the hours of 9.30am and 1.00pm.

12 The maximum number of attendees for the Place of Worship is proposed to be 170 persons. This includes children in the crèche and attending Sunday school as well as worshipers, the pastor and other support persons.

Weekday Community Purpose

13 The Weekday Community Purpose uses are proposed to operate on Monday to Friday between the hours of 4.00pm and 8.00pm. The Applicant has classified the uses into ‘Tiers’ based on the number of attendees and the frequency of the use. The Tier 1 to 3 events will not occur simultaneously and will take place in the multi-purpose hall, classrooms and library. The Incidental events will not involve sporting activities on the oval. The table below summarises the details of the proposed weekday community purpose uses.


Page 140



CD-033-21

Type of Event Attendees Frequency Hours

Tier 1 76 - 170 2 times per year 4.00pm to 8.00pm



Incidental Less than 30 No limit 4.00pm to 8.00pm

14 The Operational Management Plan requires all Community Purpose uses to comply with all requirements of the Noise Management and Operational Management Plan as well as the Schools Hire Policy. The Schools Hire Policy requires that a bond be paid to the school which will not be returned should the lessee not comply with these requirements and future bookings will not be accepted from that lessee.

Saturday Community Purpose Use

15 Community Purpose uses that occur on a Saturday will take place between the hours of 8.00am and 4.00pm and will be limited to a maximum of four hours duration. The maximum number of participants will be 75 persons. The uses may be carried out in the classrooms, multi-purpose hall or on the oval depending on the nature of the activity.

16 In assessing and determining this Development Application, the City is to have due regard to relevant matters for consideration, as per Clause 67 of Schedule 2 (Deemed Provisions) of the Regulations. In this instance, key matters for consideration include:

a) The aims and provisions of the City’s local planning scheme;

b) Any local planning policy for the Scheme area;

c) The amenity of the locality including the environmental impacts of the development, the character of the locality and social impacts of the development;

d) The adequacy of the proposed means of access to and egress from the site; and arrangements for the loading, unloading, maneuvering and parking of vehicles;

e) The amount of traffic likely to be generated by the development, particularly in relation to the capacity of the road system in the locality and the probably effect on traffic flow and safety;

f) The history of the site where the development is to be located;

g) Any submission received on the application; and

h) Any other planning considerations the local government considers appropriate.

Compatibility of the Development

17 The subject site is zoned ‘Private Community Purposes’ under the City’s Local Planning Scheme No. 42 (City’s Scheme) and the surrounding area is characterised by low density residential development. It is noted that whilst the residential densities in the adjacent area are R60 and R80 the existing development is typically low density residential. This is because the higher densities came into effect with the gazettal of a new City Scheme on 26 May 2020. Prior to this the subject site and the surrounding area was zoned Residential R30.

18 The objectives of the Private Community Purposes zone are:

a) To provide sites for privately owned and operated recreation, institutions and places of worship;

b) To integrate private recreation areas with public recreation areas, where possible;


Page 141



CD-033-21

c) To provide a range of privately owned community facilities, and uses that are incidental and ancillary to the provision of those facilities, which are compatible with surrounding development; and

d) To ensure the standard of development is in keeping with the surrounding development and protects the amenity of the area.

19 The subject site is currently approved for use as an Educational Establishment. It is occupied by a privately operated primary school, Rehoboth College. This use has valid planning approvals in place and is considered to be consistent with the objectives of the zone.

20 A temporary 12 month approval has also been granted to enable use of the existing facilities on the site for a Place of Worship and Community Purposes. This approval expires on 17 November 2021.

21 The Development Application the subject of this report proposes to continue to use the site for the purpose of an Educational Establishment from Monday to Friday during typical school hours (e.g. 8.00am to 3.30pm) and to continue to use the existing facilities on site for a Place of Worship on Sundays between the hours of 9.30am and 1.00pm and for Community Purposes on some weeknights between 4.00pm and 8.00pm and on Saturdays between 8.00am and 4.00pm for a maximum of four hours.

22 In the period since the temporary approval was granted, the City has not received any complaints regarding the Place of Worship use. An inquiry was received seeking information as to whether the conditions of the temporary approval had been complied with and a response was provided to this query.

Amenity - Disturbance

23 The cumulative impact of the three types of uses on this site (Educational Establishment, Place of Worship and Community Purposes) requires careful management to ensure that the amenity of the area is not adversely affected. The temporary approval for the Place of Worship and Community Purpose uses was intended to enable Council to assess the operation of the use with the conditions of approval in place and review its position at the expiry of the 12 months. The application the subject of this report seeks approval for a permanent approval of these uses.

24 An Acoustic Report prepared in June 2020 has identified that the Place of Worship use can operate within the requirements of the Environmental Noise Regulations 1997 and a Noise Management Plan has identified additional measures that will be put in place to control noise issues. The Noise Management Plan includes a requirement that the sound system used by the Place of Worship or Community Purpose uses will be calibrated to ensure that its use will always comply with the assigned levels as described in the Acoustic Report.

Vehicle Parking

25 The Development Application proposes the provision of 61 parking bays (30 on site and 31 on street). The minimum parking requirements in the City’s Scheme for the proposed uses are detailed in the table below. The recommended parking criteria is based on a survey carried out at a comparable site where a Place of Worship is carried out. The recommended spaces are based on a maximum of 170 persons as this is the number proposed in the current development application.


Page 142



CD-033-21

Use LPS42 Criteria Minimum

LPS42 Criteria

Minimum Required

Spaces

Recommended Criteria

Recommended Spaces

Place of Worship (170 persons maximum; 664m2 NLA multi-purpose hall and approx. 960m2 classrooms)

1 space per 4 persons the building is

designed to accommodate.

43 spaces. 1 space per 2.8 persons the

building is intended to accommodate.

61 spaces.

Community Purpose – Weekday. (170 persons maximum; 664m2 NLA multi-purpose hall and approx. 960m2 classrooms)

1 space per 25m2 NLA.

65 spaces. 1 space per 2.8 persons expected

to attend the site at any one time.

61 spaces.

Community Purpose Saturday. (75 persons maximum; 664m2 NLA multi-purpose hall and approx. 960m2 classrooms and outdoor area)

1 space per 25m2 NLA.

65 spaces. 1 space per 2.8 persons expected

to attend the site at any one time.

27 spaces.

26 The parking requirements set out in the City’s Scheme are considered to be a minimum requirement. One of the matters identified in Clause 67 of the Deemed Provisions, that the Local Government is to have regard to when making a decision relates to “the adequacy of the proposed means of access to and egress from the site; and arrangements for the loading, unloading, manoeuvring and parking of vehicles.”

27 The provision of one car space per 2.8 persons is considered to be an appropriate criteria to apply to the proposed uses. This criteria is based on a survey carried out at a similar premise and is representative of actual car occupancy patterns associated with Place of Worship and Community Purpose uses.

28 In addition to the above considerations it is noted that of the 61 parking spaces available for use by the proposed uses, 30 are located on site and 31 are located in the road reserve. This creates the potential for vehicles which are not associated with the proposed uses to park in the 31 off site spaces, thereby reducing the number of bays available to attendees of the proposed uses. This gives further weight to the use of this higher standard. If such a situation arises it is considered that this will most likely be on the weekend when persons may be attending sporting events at Thomas Moore Park, which is located opposite the subject site on Armstrong Road.

29 As the Saturday Community Purpose uses are limited to 75 persons and a requirement of 27 parking spaces, it is the Place of Worship use on a Sunday that may be impacted by use of the street parking spaces.


Page 143



CD-033-21

CONSIDERATIONS

Legal Compliance

Planning and Development (Local Planning Schemes) Regulations 2015

30 Development approval is required for the Place of Worship use in accordance with Clauses 60 and 61 of Schedule 2 Deemed Provisions of the Regulations.

31 The application has been processed and assessed in accordance with Parts 8 and 9 of the Deemed Provisions, including the following key provisions:

a) Clause 64 of the Deemed Provisions contains requirements relating to the advertising of applications to owners and occupiers of properties in the vicinity of the development, who in the opinion of the Local Government, are likely to be affected by the granting of the Development Approval. The below Consultation section provides information regarding the consultation under for this application.

b) Clause 67 of the Deemed Provisions identifies matters that the Local Government is to have in regards to a number of considerations when making a decision. The above Details section provides commentary in respect to the relevant planning considerations.

32 A copy of the LPS Regulations 2015 is available to download from the City’s Planning Services Webpage.

City of Canning Local Planning Scheme No. 42

33 The subject site is zoned ‘Private Community Purposes’ under the City’s Scheme. Table 3 ‘Zoning Table’ and Clause 3.3 of the City’s Scheme provide for a range of land uses which may be permitted within the Private Community Purposes zone, subject to appropriate assessment and determination.

34 The proposed uses of Place of Worship and Community Purpose are defined under Part 6 of the City’s Scheme as follows:

‘Place of Worship’ means premises used for religious activities such as a chapel, church, mosque, synagogue or temple.’

‘Community Purpose’ means premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit.’

35 On land zoned Private Community Purposes, Table 3 ‘Zoning Table’ of the City’s Scheme designates a Place of Worship as a ‘D’ use and Community Purpose as a ‘P’ use. In accordance with Subclause 3.3.2 of the City’s Scheme a ‘D’ use means:

“that the use is not permitted unless the local government has exercised its discretion by granting development approval”.

And a ‘P’ use means:

“that the use is permitted if it complies with any relevant development standards and requirements of this Scheme”.

https://www.canning.wa.gov.au/residents/building-here/planning-services

https://www.canning.wa.gov.au/residents/building-here/planning-services


Page 144



CD-033-21

City of Canning Delegation of Authority – Council to the City’s CEO and Employees

36 In accordance with the City’s Delegation No. 213 ‘Development Approval’, the City’s Officers do not have authorisation to make a determination of a Development Application where valid objections have been received which cannot be resolved through the placement of conditions on the approval. This was the case with the previous development application considered by Council on 17 November 2020. As Council previously considered this item, granting a limited timeframe of 12 months, it is considered appropriate that this Development Application for a ‘permanent’ approval is presented to Council for determination.

Policy Implications

37 Key local planning policies that have been considered in respect to the processing and assessment of this Development Application include:

a) Local Planning Policy LP.02 – Public Consultation of Planning Proposals.


Business Plan

38 The processing of development applications is a core service provided by the City of Canning Statutory Planning team.

Internal Budget

39 Not applicable.

Asset Management

40 Not applicable.


41 The City’s Sustainability Policy was adopted on 18 June 2019. The City is now working towards determining a set of City-wide targets, which will provide measurable criteria for sustainability progress assessment. The proposal addresses the Policy via the following:

a) A commitment to intergenerational equity. The Community Purpose uses will provide opportunities for community capacity building and increased skills and knowledge across a range of age groups.

Consultation

42 The Development Application was advertised to affected owners and occupiers in accordance with Subclauses 64(1) and (3) of the Deemed Provisions and the City’s Policy LP.02. The consultation requirements under Policy LP.02 designate a minimum radius of 200 metres and the Deemed Provisions limit the duration of the advertising to 14 days. Additionally, notification was required to be placed on the City’s website.

43 As a result of public consultation, the City received a total of 19 submissions from Landowners and Occupiers, comprising 14 ‘No Objections’ and five ‘Objections’. A Schedule of Submissions, containing a summary of each individual submission and corresponding officer comments is attached to this report (refer to Attachment 3). The location of the affected properties is depicted on the attached Consultation Plan (refer to Attachment 4).

44 The following table outlines the main reasons for objection and corresponding comments from the City’s Officers.


Page 145



CD-033-21

Submitters Main Objection Reasons Officers Comments

a) Previous unauthorised Place of Worship use.

i. The Public Worship use (Church) has been operating from the site for seven years initially from classrooms.

ii. The Church use moved to the multi-purpose hall shortly after construction was complete on March 2019 and continued to use other rooms at the school premises.

iii. Children use the play equipment at the school at times when they are not supposed to (i.e. outside school hours).

Commentary regarding the previously unauthorised Place of Worship use is provided in the Background section of this report. The Operational Management Plan prohibits use of the play equipment as part of the community purpose and public worship uses.

b) Previous Development Approval for the Multi-Purpose Hall.

i. When the application for the hall was being considered concerns regarding the use of the hall were raised. Residents were advised in writing by the City that the hall would not be used for private events and a list of specific uses outside of school hours was provided. Residents were also advised that the new parking of the hall would be used by staff during normal working hours.

ii. The amenity of the area has been

degraded over the years as the school has expanded by acquiring adjoining residential properties and closing existing roads, expanding the site from Armstrong to Dalton Place from where the main reception area is now located. These expansions have resulted in the loss of significant trees and bird life. Single storey residential houses and gardens have been replaced with two storey school buildings and parking areas.

i. The Owner has lodged a development

application seeking to use the existing premises for a Place of Worship and Community Purposes on a permanent basis. The City is legally required to consider the proposal in accordance with the Deemed Provisions. The applicant does not propose to use the parking area on the western side of the hall for the proposed uses.

ii. It is acknowledged that the school has

acquired land and redeveloped the site. The redevelopment of the properties was assessed in accordance with the State and Local planning framework and was approved accordingly. No additional structures are being proposed under this application before Council’s consideration.

c) Noise Emissions and Traffic Generation. i. Noise and Traffic causing disruption will

spread from school based activities to evenings and weekends.

ii. This situation is untenable given the confines of the residential area the school is located in. If approval is granted this will only prove to aggravate and further alienate the

It is noted that the Acoustic Report indicates that the site can operate within the Noise Regulations. The Applicant has prepared an Operational Management Plan and Noise Management Plan which include measures for managing attendee behavior. Conditions have been imposed that require these plans to be implemented. There are also conditions which restrict attendee numbers, event duration and


Page 146



CD-033-21

Submitters Main Objection Reasons Officers Comments

surrounding community from the School.

iii. Proposed uses will impose on the quiet enjoyment of homes. The increase in traffic and comings and goings will be consistently disruptive to a prominently quiet street and will result in noise disturbance both day and evening and on weekends, a continual disturbance.

iv. As an existing quiet street, we need some parts of our days and nights when school is not in progress not to have to deal with an influx of traffic coming and going.

v. Increased school site has already increased traffic in a small street with no footpaths. Noise will increase with so many people visiting and moving about.

frequency.


Risk/ Opportunity Consequences

Mitigation/ Actions

Consequence Likelihood

X Consequence

Rating =

Overall Risk/ Opportunity

Officer Recommendation supported by the Council (positive outcomes) Opportunity A

The proposed development will provide an opportunity for development consistent with the City’s and State’s Planning Framework given the site is located within the Private Community Purposes area.

Issue Development Determination.


(Opportunity)

Officer Recommendation supported by the Council (negative outcomes) Risk B

With regard to the recommendation of approval, possible concerns /complaints from the adjoining and nearby residents regarding impact on amenity.

The City Officers are satisfied that the Applicant can address traffic and noise issues via evidence provided and through the preparation of management plans.


(Risk)


If a determination on the proposal is deferred by the Council, the Applicant could exercise their

The City’s Officers have undertaken an assessment of the proposal in accordance with


(Risk)


Page 147



CD-033-21

Risk/ Opportunity Consequences

Mitigation/ Actions

Consequence Likelihood

X Consequence

Rating =

Overall Risk/ Opportunity

right of appeal to the State Administrative Tribunal (SAT) once the application exceeds a statutory time frame of more than 90 days.

the planning framework and are of the view the proposal is consistent with this framework.

Officer Recommendation declined by Council Risk D

Should the Council choose to refuse either the Place of Worship or Community Purpose use, the Applicant could exercise their right of appeal to the State Administrative Tribunal.

The City’s Officers have undertaken an assessment of the proposal in accordance with the planning framework and are of the view the proposal is consistent with this framework.


(Risk)

45 If the Applicant or Owner is aggrieved by the City’s determination there is a right of review by the State Administrative Tribunal (SAT), in accordance with the Planning and Development Act 2005, Part 14. An application must be made within 28 days of the determination. An advice note to this effect will be included on the Notice of Determination.

46 In this respect the Applicant may lodge an application for review if the Development Application is refused, or if they wish to seek an amendment to a condition of development.

COMMENT

47 It is considered that the proposed additional uses can be supported on the site subject to the conditions being identified in the Officer’s Recommendation, including restrictions on the numbers proposed, a maximum number of events and the requirement to comply with an Operational Management Plan and Noise Management Plan.

48 The City’s Officers are of the view that the proposed land uses are consistent with the objectives of the Private Community Purposes zone on the basis that:

a) The proposal provides a site for privately owned and operated recreation and place of worship;

b) The proposal provides privately owned community facilities and uses that are incidental and ancillary to the Educational Establishment use; and

c) Through the use of existing buildings and infrastructure on site and through compliance with the conditions of approval the proposal would be in keeping with the surrounding development and would not adversely affect the amenity of the area.

49 It is recommended that Council approves the proposed Place of Worship and Community Purpose uses subject to conditions listed in the Officers Recommendation.

VOTING REQUIREMENT

50 Simple majority.


Page 148



CD-033-21


51 At the Agenda Briefing, Elected Members asked a number of questions pertaining to management of the proposed uses and details regarding the Noise Management Plan. Both are responded to below.

52 Section 3.1 of the Operational Management Plan submitted with the current development application, states that the details of the Facilities Liaison Officer will be provided to all residences within 200m of the site. It is the City’s understanding that this information will be provided once approval for the uses has been granted.

53 Section 3 of the Updated Noise Management Plan lists Noise Management Measures to be implemented. One of these measures is ‘Users of the multi-purpose hall must only use the sound equipment provided by the owner/lessor of the hall’.

54 Prior to the Agenda Briefing meeting the Applicant submitted a revised Noise Management Plan for the proposal (refer new Attachment 5). The proposal was requested by the City in response to a request to provide a more detailed explanation of how the proposed noise calibration is carried out and what measures exist to prevent the users of the sound system from altering the calibration. The results led to the following changes to the Noise Management Plan which will accompany the Development Approval:

a) Delete the following dot point – Prior to the commencement of the first community purpose or place of worship use (whichever occurs sooner), the sound system will be calibrated to ensure that the use always complies with the assigned noise levels described in the acoustic report that is attached in appendix A; and

b) Insert the following dot points:

I. The music/band is to only accompany place of worship use (ie not in the community purpose use);

II. Prior to continuation of the place of worship use, an Acoustic Consultant is to attend the site to undertake an audio check. The purpose of this audio check is to provide a maximum sound level that the worship band can play at in order to ensure the noise levels outside of the building do not exceed those in the noise regulations; and

III. Sound is checked every Sunday by the worship team using an onsite noise meter. This sound check is to be undertaken using the loudest songs/music.

Item C

D-0

33

-21

- Atta

chm

ent 1

D

evelop

men

t Site P

lan

s an

d Flo

or P

lan

s

Page 1

49

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

1939

Subject Area (1.4248ha)

Easement

Potential Site uses

c::::J Community Purpose • Weekday £vents

C:J Community Purpose • SalUrday Events

~ Place of worship

c::::J Permitted Parking .. Harley Dykstra

PLANNING & SURVEY SOLUTIONS

Item C

D-0

33

-21

- Atta

chm

ent 1

D

evelop

men

t Site P

lan

s an

d Flo

or P

lan

s

Page 1

50

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

SEATING 2ooseats

Ll..llI] I I A UTTTJ0 ITIIllllt!llllnJ ITrrIITITJ:IIIID 11 b MI h 11111111111 a::JO:l..Jo::nxu::t.DJ ITIIIJ[][][J[J[IIlIJ[

CJ:O:lrl I I I I I I I I ID a::JO:l..Jm:rr:uu

I GYMNASIUM I

NOTES: • Nominal-temporary seating shown - upstairs not avai lable to public ..

Harley Dykstra PLANNING & SURVEY SOLUTIONS

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

51

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

SCHEDULE OF SUBMISSIONS

Application for Development Approval 105.0146 Addition of Place of Worship and Community Purpose uses to existing Educational Establishment

22 Dalton Place W ILSON

NO. AFFECTED PROPERTY

1. 12 Dalt on Place, Wilson

Owner an d Occupier

(Doc ID 456844)

SUSCR

CONTENT OF SUBMISSION OFFICER'S COMMENTS

Object ion, based on: a) Since the complet ion of the Hall in early 2019 a ) Noted .

there has been an increase in traffi c and general disturbance t o the area wi th vehicles arriving and leaving t he area - parent drop offs/inquiries, school buses, couriers, deaners, staff and cont ractors . The access to the main recept ion area has shih ed from Armstrong Road to Dalt on Place and resul t ed in ve hicular and pedest rian congest ion and associated noise throughout the course of the school day.

b) Accept tha t from the previous approval b) Noted. extensions to the school there would be an increase of disrupt ion but did not realise as much as it has been. Accepted t his development would be fo r school use only and wi t h nominated school events throughout t he year.

c) The current application will increase t he use of c) The applicant has prepared an the hall and facili tie s furt he r, bringing a spread of Operat ional Manag ement Plan and activit ies into the street and premises throughout Noise Management Plan which include the course of t he whole we ek including evenings measures fo r managing attendee and weekends. This will mean further noise behavior. Conditions have been imposed disrupt ion wi th persons on si te and t he st ree t t hat require t hese plans to be

l l Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

52

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1


2. 29 Armstrong Road, Wilson

Owner

(Doc ID 460768)

3. 25B Armstrong Road, Wilson

Owner and Occupier

(Doc ID 460769)

SUSCR

CONTENT OF SUBM ISSION

being lit up during the hours of darkness both from internal and external lighting sources of premises and vehide headlight use when leaving and arriving.

d) We oppose t he development applicat ion

OFFICER'S COMMENTS

implements. There are also conditions which restrict attendee numbers, event duration and frequency.

currently before Council as it goes beyond what d) Noted. is reasonable and manageable by parties concerned and will impact adversely our property. We suggest further use of the community Hall on the corner of Braibrise and Armstrong Roads.

Objection, based on: a) The school already att racts a I ot of t raffic t o the

vicinity during school day activities. The worship activities bring noticeable disturbance to the neighborhood on Sunday mornings.

a) Refer to Officer Comment provided for Submission No. 1, Objection reason c)

above.

b) The area around the school is no t set up (road and b) Noted. parking) for crowd Activi ties.

c) There are other places nearby for worship c) Noted. services.

Objection, based on: a) The use creates excessive noise and more traffic.

b) Children use the playground during times when

they are not supposed to.

a) Refer to Officer Comment provided for Submission No. 1, Object ion reason c) above.

21 Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

53

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1


4 . 3/ 9 Dal ton Place

Occup ier

(Doc ID 456842)

SUSCR


Objection, based on: a) The proposed development will increase access

and use of t he school premises t o everyday and most night s of t he week.

OFFICER'S COMMENTS

b) Refer to Officer Comment provided for Submission No. 1, Object ion reason c) above.

a ) Re fer to Officer Comment provided fo r Submission No. 1, Object ion reason c) above.

b) Most resident s are elderly and some are b) Noted . incapacit ated in some way. Resident s should have the right to move freely to and from their homes with a degree of securi ty and safety. Support current school associated act ivi t ies t hat are held during normal working hours as most residents plan their daily schedules around t he school act ivi t ies to avoid adding to the pressures of increased numbers and traffi c congestion.

c) Not only do we current ly live wi th issues c) Re fer to Officer Comment provided fo r concerning the schools daily opera tions, we are subject to act ivi ties already occurring out of those business hours . These include use of the building on Sunday mornings, cleaning cont ractors coming and going, lawnmower cont ract or who cuts lawns at all hours of t he day on a fortnightl y basis blowing clippings over the roadway and som etimes extending his work beyond t he 7.00pm t ime limi t. Cont inual st ream of couriers

not to ment ion Bin Collect ion of somet imes 20 bins each Monday morning. The school now

Submission No. 1, Object ion reason c) above.

3 I Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

54

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1


5. Name and Address wi thheld

Owner and Occup ier

(Doc ID 460770)

SUSCR


wishes to increase the disrupt ion furt her t o most weeknights and full weekends.

d) Our t houghts are that this proposal is d) Noted . unreasonable in t his instance and is t herefo re opposed. The proposal will only impose furt her disrupt ion to our lives since t he building of t he hall ove r the past few years.

Object ion, based on: a) The ameni ty of the location is important t o the a ) Noted.

residents. Since 2011 the residents of Dal ton Place and Armst rong Road have been called to provide comment on several development applicat ions for extensions to the Re hoboth School. These include const ruct ion of a new classroom block. Purchase and closure of a road (Molo Court), acquisit ion and demoli t ion of several residen t ial houses culminating in t he const ruct ion of a gymnasium and Administ ration buildings in March 2019. There is a Master Plan which suggest more development is to come.

b) During this t im e we have wit nessed degrada t ion b) Noted. of t he ameni ty of this loca t ion . Wit h four ne ighboring resident ial houses being demolished and school building spre ading from Armst rong Road int o Dal ton Place. Community contact s

have moved fr om t he area, rest ricted social cont act and community adhesion, noise and t raffic disrupt ion. Two large lemon scented gums

OFFICER'S COMMENTS

41 Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

55

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1


SUSCR


destroyed and Cockatoos and other birds that used the tress are gone. Views of the hills are gone and replaced with a concrete box that towers high above the resident ial houses.

OFFICER'S COMMENTS

c) There has been a constant st ream of t raffi c. c) Noted. Const ruction noise foul mouth construct ion workers, trucks, heavy machinery and compactors, demolition with associated movements and ground vibration.

d) In addition to the above further noise and d) Noted. disruption is generated on Sundays from the

e)

worship service. This act ivity has been undertaken at the school premises contrary to st atements made at t he approval stage for the gym that it would only be used for School purposes. It appears t hat t he information submitted was intentionally deceptive to minimise opposition to t he building of the gym. Had it been known t hat t he gym was intended to be used for non-school activities there would have been greater opposit ion to the proposed building. Are truly disappointed with the misrepresentation of the intended use of the building.

Since the commencement of the place of worship use in the gym building t here has been noise disruption on every occasion with noise from amplified music and singers through the PA

e) Refer to Officer Comment provided for Submission No. 1, Objection reason c) above.

SI Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

56

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1


6. 74 Manning Road, Wilson

Owner and Occupier

(Doc ID 460731)

7. 112 Manning Road, Wilson

Owner and Occup ier

(Doc ID 460721)

SUSCR


system speakers which point towards t he resident ial propert ies nearby. Don't believe t he original sound system for the gym is being used as the condi tions of approval stipulate .

OFFICER'S COMMENTS

f) Are opposed t o the current application as it f) Re fer to Officer Comment provided for st ands without a comprehensive review of t he Submission No. 1, Object ion reason c) cause of noise emissions being undertaken wi th a above.

g)

h)

view to modifica t ions being made to t he building in order for t he use to continue.

Request tha t Council consider compliance options regarding t he current use as persons attend t he si te befo re 9.30am on Sundays.

Call on Council representat ives t o ensure our views are fe rvently defended and upheld in the hope of pre se rving the remaining ame nity oft he locali ty of Dalt on Pl ace in harmony wi th Rehoboth and its neighbours.

No Object ion.

No Objection.

g ) The applicat ion the subject of this applicat ion proposes a st art t ime of

9.00am.

h) Re fer to Officer Comment provided fo r Submission No. 1, Object ion reason c) above.

a ) Not ed.

a ) Not ed.

6 I Page

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

57

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

NO. AFFECTED PROPERTY CONTENT OF SUBM ISSION OFFICER'S COMMENTS

8. 3 Adelina Street, Wilson No Obj ect ion. Great to see community gatherings, a) Noted. especially as our society becomes more isolated/self -

Owner and Occupier focused.

(Doc ID 460725)

9. 15 Adelina St reet, Wilson No Obj ect ion. a) Not ed.

Owner and Occupier

(Doc ID 462489)

10. 1 Taiga Close, Wilson No Obj ect ion. This Church does some wonderful work a) Not ed. wit hin the local community.

Owner and Occupier

(Doc ID 460727)

11. 14 Taiga Close, Wilson No Obj ection. a) Not ed.

Owner and Occupier

(Doc ID 460761)

12. 16 Taiga Close, Wilson No Obj ect ion. a) Not ed.

Owner and Occupier

(Doc ID 460755)

13. 2 Whitby Court, Bent ley No Obj ect ion. The use has not impacted on me . There a) Not ed.

are benefit s in having a religious group in the area.

Owner and Occupier

(Doc ID 460734)

7 1Page SUSCR

Item C

D-0

33

-21

- Atta

chm

ent 3

Sch

edu

le of Su

bm

ission

s

Page 1

58

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

NO. AFFECTED PROPERTY CONTENT OF SUBM ISSION OFFICER'S COMMENTS

14. 5 Dalton Place, Wilson No Objection. a) Noted.

Owner and Occupier

(Doc ID 460738)

15. U6 40 Wyong Road, Wilson No Obj ect ion. a) Not ed.

Owner

(Doc ID 460766)

16. 298 Hooson Way, Wilson No Objection. a) Noted.

Owner and Occupier

(Doc ID 460746)

17. 43 Bungaree Road, Wilson No Objection. a) Noted.

Owner

(Doc ID 460693)

18. 15A Arthur St ree t, Canningt on No Obj ect ion. a) Not ed.

Owner and Occupier

(Doc ID 460739)

19. Anonymous No Obj ect ion. a) Not ed.

(Doc ID 473841)

8 I Page SUSCR

Item C

D-0

33

-21

- Atta

chm

ent 4

C

on

sulta

tion

Ma

p

Page 1

59

CD

-03

3-2

1

Ap

plicatio

n fo

r Develo

pm

ent A

pp

roval - A

dd

ition

of P

lace of W

orsh

ip an

d C

om

mu

nity

Pu

rpo

se Use

s to Existin

g Edu

cation

al Establish

men

t at 22

Dalto

n P

lace (Lot 9

02

), Wilso

n

CD

-03

3-2

1

CONSULTATION MAP - 22 DALTON PLACE (LOT 902), WILSON

LEGEND

■ OBJECTION

• NO OBJECTION

1 X OBJECTION ADDRESS WITHH ELD (not shown)

1 X NO OBJECTION ADDRESS WITHHELD (not shown)

3 X NO OBJECTION OUTSIDE CONSULTAION AREA (not shown)

-- -- REFERRAL AREA


Page 160

EN-026-21 Energy Sustainability and Renewable Project - WALGA Power Purchase Agreement

EN-026-21

13.4 Director Canning Environment


PROGRAM: Canning Environment

SUB PROGRAM: Canning Environment

FILE REF: Q21/591


REPORTING OFFICERS: Ashley McKinnon - Manager Build Canning

Melanie Bainbridge - Sustainability Leader

RESPONSIBLE OFFICER: Anita Amprimo - Acting Director Canning Environment

Strategic Plan Theme: GROW - Natural areas where people and wildlife flourish. Community Goal: Resources are managed sustainably. Council Strategy: Reduce reliance on fossil fuels and wasteful use of natural resources.

Authority/Discretion: Advocacy: When Council advocates on its own behalf or on behalf of its community to another level of government, body or agency.

Attachments: 1. Offer Document - Canning (D21/298656).

In Brief:

The Energy Sustainability and Renewable Energy Project – WALGA Power Purchase Agreement (PPA), is an aggregated contract for renewable energy supply open to all local governments on the South West Interconnected System (SWIS). Fifty one of the 53 local governments on the SWIS are engaged in this project.

The Western Australian Local Government Association (WALGA) has negotiated, via an aggregated Request for Quotation (RFQ) process in which the City has been actively represented, a highly competitive Contract Offer for participating local governments.

If the Officer Recommendation is supported:

1. The City will completely offset the emissions profile of its contestable energy supply over three years.

2. The City will move towards its 10 year corporate net zero emissions commitment in a cost effective manner.

3. The City will participate in a first-of-its-kind energy and emissions reduction project for the local government sector.


1. The City may not be able to participate in the future WALGA PPA process, thus making itself subject to the uncertainties of future energy pricing and renewable energy certificate availability in a volatile market.

2. The City will absorb a significantly higher need for short-term investment into engineered interventions in order to meet emissions and energy reductions within the timeframes of greed science-derived targets.


Page 161


EN-026-21

3. There is a reputational risk that the City may be viewed as not aligning with sector needs, as the participation of larger Councils in this project, facilitates best pricing options across the sector.


That Council:

1. Approves the Interim Chief Executive Officer to enter into the three year Energy Sustainability and Renewable Energy Project on the following terms:

a) Western Australian Uniform Supply (Unbundled) for all its contestable sites.

b) A phased-in renewables uptake, starting from 50% at year one, increasing to 75% in year two, and closing out at 100% in year three of the Contract.

2. Approve the Interim Chief Executive Officer to write to the Western Australian Local Government Association accepting the Proposal and signing the relevant Offer Documents by 18 November 2021.

BACKGROUND

1 Since early 2021, WALGA has been engaging with all Councils on the South West Interconnected System (SWIS) to create and negotiate an aggregated three year Power Purchase Agreement (PPA) type contract to increase the uptake of renewable energy across the grid and to meet the emissions and energy targets of local governments; supporting the development of new renewables projects and future-proofing renewable energy supply for the sector as we move towards a low carbon economy.

2 The project seeks to enable a cost-effective, secure, long-term solution to enable local government in Western Australia to achieve their renewable energy and carbon emissions targets.

3 WALGA estimates that, if fully adopted, the product will deliver a collective saving of $5 million per year to the sector and deliver the single largest reduction in carbon footprint for the local government sector.

4 The intent of this initiative is as a gateway to a low carbon future for the local government sector, and does not stop at this project. Rather, it is nested within a phased approach to energy, emissions and impact management, which will align with and support the City’s future Climate Change and Energy Transformation Strategy and its corporate and community targets (to be presented to Council early in 2022).

5 Currently the City is participating in Phase 1 of the Energy Sustainability and Renewables Project, the scope of this being aggregation of contestable energy supply. In general terms, the phasing is as follows:

a) Phase 1 – Contestable energy supply and Renewable energy options.

b) Phase 2 – Load shifting, minimising cost (i.e. energy management systems, contestability assessments, understanding emissions, non-contestable supply investigation, preparation for carbon offset integration and preparation for a PPA).

c) Phase 3 – Carbon management, offsets, integrated technologies.

d) Phase 5 – Long Term PPA (10 year fixed).

e) Phase 6 – Sustainable Fleet Transition and Sustainable Infrastructure Technologies.

f) Phase 7 – Large-scale Local Government Sustainability / Renewable Energy projects.


Page 162


EN-026-21

6 Using this staged approach, WALGA is looking to develop a long-term partner or consortium of partners, to provide energy and sustainability solutions for the sector, to secure future renewable energy supply, and to hedge against future energy and LGC cost increases.

7 This initial three year process will reassure the market that local government, as an aggregated portfolio, can supply a significant enough load to warrant PPA investment in the longer term.

8 The phased process also acknowledges that best practice energy management will further drive down the cost of energy overall to Councils.

9 The City’s current contract for energy supply with Perth Energy is due to expire in April 2022.

DETAILS

10 In June 2021, the City signed a non-binding Memorandum of Understanding (MoU) with the WALGA committing to participation in a collective RFQ for a three-year Sector-Wide Electricity and Renewable Energy Agreement.

11 This initial three-year term is being used to demonstrate to the energy market that local government, as a collective customer, can aggregate enough load to create a meaningful 10 year PPA, thus securing prices and supply for local government via purchasing renewable energy directly from a renewable energy asset.

12 The RFQ for Phase One involves 51 participating Local Governments aggregating a total of 120 GWh of contestable electricity supply. The RFQ was released widely on 9 August 2021, and two submissions from Alinta Energy and Synergy were received.

13 The RFQ process for phase one has been completed and the preferred supplier, Synergy, was selected by a six-member evaluation panel and endorsed by the Project Steering Group on which Canning had a representative.

14 The deadline for Proposal Acceptance and Signing of Offer Documents is 18 November 2021.

15 Synergy’s quote (the Offer) is valid until 30 November 2021, and a minimum 60 GWh per year across the portfolio is required to execute the contract on behalf of the sector. A minimum of 85.2 GWh of renewable energy over the full (three year) contract term is also required to honour the Fixed Renewable Energy Contract Price (NaturalPower).

16 The City understands that WALGA has already secured 85.57 GWh (per annum) of total energy load commitment, with a renewables commitment of 29.75 GWh at year one, 36.15 GWh at year two and 61.56 GWh at year three, and that these figures are increasing.

17 85% of the total portfolio have now responded to the Offer, with 30 local governments opting for 100% renewables from contract commencement (April 2022).

18 The City can participate in the Offer, choosing to accept 100% renewable energy for contestable supply from commencement of contract, or can take a phased in approach, with a 25% minimum entry requirement. The City must reach 100% renewables by year three of the contract.

19 Synergy’s three-year Offer includes:

a) A fixed (no CPI) group price for raw electricity in either Bundled or Unbundled tariff structures.

b) A fixed (no CPI) group price for Large-scale Renewable Energy Certificates (LGCs) via Synergy’s NaturalPower product, which will be sourced from three regional WA Wind Farms (Albany, Collgar and Emu Downs).

c) The ability to apply fixed and secured Natural Power pricing to the consumption of contestable sites, non-contestable sites and unmetered street lighting at a ratio of 25%, 50%, 75% and 100%, with 25% on contestable sites being the minimum requirement for opt in.


Page 163


EN-026-21

20 An individual offer has been made by Synergy to each of the 51 participating local governments, including the City of Canning (see Attachment 1), as part of this contract.

21 While for many of the local governments participating in this process, this contract will reduce costs or be cost neutral, for some of the larger local governments on the grid, the Offer does incur a moderate increase on current contract rates in order to access the renewable energy premium. The City of Canning is one of these Councils.

22 There are two initial offerings that the City of Canning may accept:

a) Option 1 – the Western Australian Uniform Supply (Unbundled Supply).

b) Option 2 – the Canning Specific Bundled Supply offer.

23 In order to realise the full potential of this product and to align energy structures to any future PPA, WALGA, and the Sustainable and Renewable Energy Project Steering Group recommend accepting the Unbundled Offer (Option 1).

24 Unbundled energy allows local governments to immediately realise a reduction in non-commodity charges that make up a significant (and often opaque) portion of energy contract costs. When local governments are quoted a bundled price, the retailer will fix non-commodity costs into the contract (ie retailer costs pertaining to the administration of energy supply, such as network charges, metering charges, and market charges). These charges become invisible, leaving no room for scrutiny/negotiation or reduction of these within the contract terms.

25 These charges typically represent 60-70% of total invoice charges. By unbundling supply and taking an active role in energy management in partnership with Synergy, the Project Team and WALGA, members will have the capability to negotiate (and likely reduce) an additional component of their energy bill and realise those cost savings immediately.

26 Synergy has indicated that ‘Market Operator Charges (IRCR, Shared Reserve Capacity, AEMO Market Fee WA, AEMO Ancillary Fee WA)’ are included in the rate.

CONSIDERATIONS

Legal Compliance

27 The project itself is Tender exempt under the WALGA Tender exemption.

28 As the City is due to complete its current two year contract for energy supply (Perth Energy) in April 2022, and the contract with Synergy is due to commence April 2022, there is no requirement for bridging contracts or extensions.

29 On 29 June 2021, WALGA applied the ACCC on behalf of itself and its current and future members, for the creation of a joint energy purchasing group where members can pool their aggregate forecast demand in order to jointly acquire electricity from the SWIS as well as Large-scale Generation Certificates (LGCs), Small-scale Technology Certificates (STCs), Australian Carbon Credit Units (ACCUs), and similar renewable energy certificates (together the ‘Relevant Products’).

30 On 26 August 2021, the ACCC issued a final determination granting authorisation for 15 years, until 30 September 2036.

Policy Implications

31 This project aligns with the objectives of the Strategic Community Plan and the Long Term Financial Plan, and will sit within the framework of the City’s future Climate Change and Energy Transformation Strategy, which will encompass both corporate and community emissions management, energy optimisation and corporate and community adaptation approaches.


Page 164


EN-026-21

32 Participating in this project will ensure that, at least for contestable, stationary energy supply, a full switch to zero emissions renewables is enacted for the City.

33 While this will not entirely cancel out the City’s emissions (it does not capture other non-contestable energy, street lighting, waste or fuel emissions etc), it will reduce the City’s carbon footprint by approximately 52%, and bring City’s renewable energy consumption balance to approximately 54% of total energy consumed, bringing the City significantly closer to achieving its 2030 targets.


Business Plan

34 Not applicable.

Internal Budget

35 The net effect of proceeding with the Offer under the recommended phased in approach on the contestable portion of energy is a moderate total contract cost increase of $168,895 (over the City’s current contract costs as at July 2021 plus 3% CPI, which represents a conservative estimate of annual pricing increases being applied by all major energy retailers). This averages to an increased cost of $56,298 per annum (stepped).

36 This will require a Long Term Financial Plan (LTFP) provision of $4,247,008 over three years for metered contestable energy. There is no material impact on the City’s LTFP associated with accepting the Offer.

37 By comparison, if the City were to opt for 100% renewables from contract commencement, the City would need to make provision for $4,373,963 over three years for metered contestable energy, representing a higher total contract cost increase of $295,890. This averages to an increased cost of $98,629 per annum (stepped).

38 Non-contestable energy and street lighting costs will remain unaffected over the same period and do not need to be altered in the LTFP, noting that the City will see a reduction in energy costs and emissions as a direct result of Council’s recent decision to participate in the Smart Enabled LED street lighting replacement project.

39 Behind the meter renewable energy installations, optimisations and efficiency measures still present the most cost-effective mechanism for increasing renewable consumption and reducing energy cost.

40 The saved internal resourcing costs of the City not having to run a tender have not been factored in to the above but are estimated to be in the range of $9,000 - $15,000.

Asset Management

41 While this contract relates solely to energy consumption, not an energy consuming asset, it does provide the City with the greatest flexibility, and active partnerships, to introduce assets and technology to reduce energy consumption.


42 The City’s Sustainability Policy, CM194, was adopted in June 2019. This proposal addresses the following Sustainability Policy commitments:

a) ‘Commitment 1: A commitment to innovation, leadership and continual improvement.’

This project is a ‘first-of-its-kind’ project, leading not only the sector, but the entire Western Australian energy market in managing energy contracts for best practice emissions management.


Page 165


EN-026-21

b) ‘Commitment 2: A commitment to intergenerational equity.’

This project makes a specific commitment to intergenerational equity by actively contributing to climate change action/mitigation and energy management, thus reducing the impact of Council actions on future generations.

c) ‘Commitment 3: A commitment to responsible resource management and impact reduction.’

This project specifically manages the greenhouse gas emissions impacts of the City’s contestable energy portfolio, and will drive energy management, efficiency and optimisation projects via the Climate Change and Energy Transformation Strategy.

d) ‘Commitment 7: A commitment to risk mitigation, evidence-based governance and observing the precautionary principle.’

This project takes a risk mitigation approach to energy and emissions management and bases its net zero commitments on science-derived, evidence based targets, rather than political targets.

e) ‘Commitment 8: A commitment to developing partnerships and increasing participation in local, state, national and international sustainability opportunities.’

This project takes a sector-wide, holistic approach to energy and emissions management, considering energy equity and security for all local governments on the SWIS. It also takes a partnership approach with WALGA and Synergy, developing a long-term relationship with energy providers to ensure investment into the renewable sector.

Consultation

43 WALGA has undertaken a significant consultation process with the 53 local governments on the SWIS via their CEOs in order to determine both the appetite and capacity for delivery of this iconic project. This consultation, at both a sector and individual local government level has been ongoing, and WALGA has provided significant value to individual local governments in order to determine their most effective participation options.


44 The main identified risk to the City of accepting the Offer, with a commitment to reaching 100% renewables by year three, is the additional cost of contract for the small ‘premium’ that comes with the renewable energy offer.

45 However, there are a number of risks of not accepting the presented offer/participating in the collective project, both material and perceived.

46 A significant financial risk is the unknown contract price the City would receive should it decide not to participate in the Contract and seek to procure a standalone Electricity Supply Agreement (ESA), or, should the sector not meet the minimum load requirement to execute the Offer by 30 November 2021.

47 In either event, the City would need to run a separate tender to ensure it is not out of contract by April 2022 and subject to ‘out of contract rates’. As has previously been experienced, these will be higher than Synergy’s regulated rates for non-contestable supply. As previously noted, 3% CPI represents a conservative estimate of annual pricing increases being applied by all major energy retailers. The City can assume that this would be applied to any future contract if the City were to procure supply outside of this Offer.

48 It is also unlikely that a viable LGC price would be received as there is no incentive for a retailer to provide this product below the market rate to individual local governments. The standard Natural Power product rate is currently 16.7% higher in cost than presented in the Offer, is expected to increase over the contract term, and is from unknown sources/locations.


Page 166


EN-026-21

49 A major strategic risk is that local government sector will be viewed as unaligned and commitments will not be taken seriously by the Energy Retail Sector for any future PPA procurements. It should be noted that a significant amount of resourcing from the Electricity Retailers has been committed to engaging with WALGA through ongoing supplier briefings over an ongoing 18-month period and ultimately responding to the RFQ.

50 Not entering into the agreement as at April 2022 with a commitment to reaching 100% renewables by year three, will mean the City is unable to participate in the wider (10 year) PPA negotiations from year four onwards. This is because the project must achieve 100% renewables across the portfolio by year three to assure future supplier/s that the aggregated load is sufficient to lock in a fixed offer across a very significant (10 year) contract period.

51 To not do so would mean locking the City out of the opportunity to fix renewable energy prices for a decade, significantly mitigating against increases in energy and commodity costs, and the rapidly increasing price of LGCs. Mitigating against this risk will represent a slightly higher cost to the City at entry, however over the course of the (three + 10 year) contract, it is anticipated that this fixed price offering will save the City several hundred thousand dollars.

52 Currently, with significant interest from major emitters, on the back of political climate change commitments, the LGC market is experiencing a steady increase in competition, placing upwards pricing pressure on supply and cost.

53 Each time a major corporate player enters the emissions reduction/renewable energy market, the price of LGCs increases (ie Coles recently announced a 100% renewable target by 2025 and significantly impacted the current price of LGCs). Within the next three years, this could see local governments priced out of the renewables market if the costs of LGCs continue to rise. Given the national emissions reduction agreements being put in place, it is anticipated that Australia will see significant numbers of major emitters committing to renewable energy and emissions reduction targets within this next three years, cannibalising the relatively small local LGC market at an accelerated rate.

54 There are currently 51 local governments participating in the project. Securing supply at a premium from the large metropolitan Councils ensures that Synergy can apply a ‘best pricing’ deal across the sector, and can secure LGCs at ‘lower than market’ rates. If minimum load is not reached, this process runs the risk of not being able to go ahead, disadvantaging all other local governments on the SWIS, particularly smaller and regional Councils.

55 A decision not to participate in this renewable energy option will commit the City to (rising) energy costs and emissions and reduce the City's capacity to achieve a net zero reduction target within the next 10 years. To reach net zero the City would be left with no other option than to purchase offsets for the City’s residual emissions (ACCUs - Australian Carbon Credit Units), which would also present a cost risk to the City.

56 ACCU prices have also been steadily increasing this year, touching $18.5/mtCO2e as of 31 March 2021, and $19/mtCO2e as of 30 June 2021, according to the quarterly reports by Clean Energy Regulator, or CER, the government body managing Australia's carbon market.

57 There is fast increasing demand for ACCUs from large emitters and energy intensive industries, who are anticipating political climate targets resulting in emissions accountability/disclosure. This may, similarly to the LGC price increases noted, mean a shortage of accessible, low cost ACCUs existing in the Australian market, driving the price for offsetting of residual emissions up for all players in the energy/emissions management space, including local governments.

58 The City’s data over a 12 month period (1 April 2020 – 31 March 2021) shows our estimated total emissions (including incomplete street lighting emissions for Jan – Mar 21) at 13,631 tonnes CO2e.


Page 167


EN-026-21

59 The cost to purchase ACCUs based on the current market price of $19/mtCO2e would be $258,989.00, which is, on an annual basis, significantly higher than the LGC cost of the renewable energy options presented by the Synergy contract.

60 Even if the City were only to purchase offsets covering the quantum of its contestable electricity emissions at 7476.909 tonnes CO2e, it would still be facing a $142,061.00 per annum offsets cost, representing a significantly higher overall cost than the Synergy LCGs, even at 100% renewable opt in from contract commencement.

61 Given that both LGCs and ACCUs are likely to rise substantially over the coming years, locking in a fixed price for LGCs represents a sensible future-proofing approach for local governments.

62 This project is being widely promoted across many channels and receiving widespread support across the sector and more broadly. The aggregated PPA approach avoids the risks identified above.

Risk/ Opportunity Consequences Mitigation/ Actions Consequence

Likelihood X

Consequence Rating


Officer Recommendation approved by the Council (positive outcomes).

The City achieves a fully renewable contestable energy portfolio over three years (as of April 2022).

Synergy Offer contract is signed and returned for inclusion in the aggregated project.

Likely Significant High

(Opportunity)

Officer Recommendation approved by the Council (negative outcomes).

The City pays a premium for renewable energy that exceeds its current contract costs.

The City undertakes a roadmap to net zero modeling process to implement cost effective energy management and efficiency measures.

Likely Moderate Medium

(Risk)

Officer Recommendation deferred by the Council

The deadline for Offer Acceptance is November 18, 2021. If this is not met, the City will not be able to participate.

Executive Team recommendation made and Council item presented within signing timeframe.


(Risk)


The City will not be able to participate and will be forced to go to Tender for a new energy contract, which will likely have a higher raw energy cost.

Possibility has been raised with Procurement Team, and tender process will be initiated by end December to ensure no out of contract period.

Possible Significant High (Risk)


Page 168


EN-026-21

COMMENT

63 Through significant collaboration, WALGA, together with 51 participating Councils have delivered an aggregated energy procurement which will:

a) Provide the sector with $5m of savings annually over three years.

b) Provide the sector with the lowest cost mechanism of securing renewable energy offsets over three years.

c) Position the sector to transition to a longer term direct renewable energy Power Purchase Agreement at the end of the initial three year term (subject to a separate procurement round).

64 Adoption will ensure the City meets its own corporate Renewable Energy Target (100% by 2030) well ahead of schedule at the lowest cost possible, and can secure the most competitive raw electricity price for the next three years.

65 This project marks the first time an Australian body has been established for the purpose of procuring Australian generated carbon offsets alongside energy and renewables. In this context, the initiative is an iconic example of collective local government leadership in sustainability.

66 This project, if it proceeds to contract, will represent a leading approach for energy buying within Australia. Through this initiative, local government is setting the new standard for innovation for the Western Australian energy market.

67 With a consensus between Federal Liberal and National parties now having been negotiated, the Prime Minister will attend COP26 with a net zero by 2050 commitment.

68 However, it is anticipated that the broader international focus will be on greater ambitions sooner, particularly in respect of 2030 targets. The Prime Minister has also flagged projections for greenhouse gas emissions cuts by 2030 reflecting a shift in the debate from the symbolic to the practical.

VOTING REQUIREMENT

69 Simple majority.


70 In response Cr Jacob’s query around the carbon offsets (ACCU) costs over the future three to five year horizon:

71 ACCU prices have been steadily increasing this year, reaching $18.5/mtCO2e as of 31 March 2021, and increasing to $19/mtCO2e as of 30 June 2021, according to the quarterly reports by the Clean Energy Regulator, or CER, the government body managing Australia's carbon market.

72 The City’s data over a 12 month period (1 April 2020 – 31 March 2021) shows the City’s estimated total emissions (including incomplete street lighting emissions for Jan – Mar 21) at 13,631 tonnes CO2e.

73 The cost to purchase ACCUs based on the current market price of $19/mtCO2e would amount to $258,989 which is, on an annual basis, significantly higher than the LGC cost of the renewable energy options presented by the proposed WAGLA PPA Synergy contract. Over five years the total investment the City would make to offset its corporate emissions profile by purchasing ACCUs would be $1,294,945.

74 If the City were only to purchase offsets to cover its contestable electricity emissions at 7,477 tonnes CO2e, it would still be facing a $142,061.00 per annum offsets cost, representing a significantly higher overall cost than the Synergy LCGs, even at 100% renewable opt in from PPA contract commencement. Over five years the total investment the City would make to offset its contestable energy would be $710,305.00.

Item EN-026-21 - Attachment 1 Offer Document - Canning

Page 169

EN-026-21 Energy Sustainability and Renewable Project - WALGA Power Purchase Agreement EN-026-21

Energy Framework Offer Document

RFQ 06/21

Contestable Electricity Supply for Western Australian Member Local Governments

Prepared by: Toby Costanzo

WALGA Contract Manager, Commercial Management (Project Manager)

(P) (08) 9213 2024 (M) 0428 971 018 (E) [email protected]


Page 170


WALGA

Table of Contents 1. Glossary ................................................................................................................. 2

2. Executive Summary ............................................................................................... 3

2.1. Background ....................... ........................... ....... .. ... ................... .. ............................... ......... 3

2.2. Scope ......... .. ...................... ........................... .... .. ... ...................... .. ...... ......................... .. ....... 4

3. Offer in Brief .................. ......................................................................................... 5

4. Summary Offer ....................................................................................................... 7

5. Offer Acceptance .............................. .................................................................... 12

Timeline ............................................................................................................................ 12

1. Glossary

Contestable Energy Means, in the context of this Project, any supply point with its own unique National Meter Identifier that is able to be under a contract or sits outside the Synergy gazetted tariff

ESA Electricity Supply Agreement

Evaluation Panel The group comprising individual members who will conduct the evaluation of each Response

LGA Local Government Authority

LGC Large-Scale Generation Certificate

Members Members of WAL GA

MOU Memorandum of Understanding

NMI National Meter Identifier

PPA Power Purchase Agreement

Project Contestable Electricity Supply for Member Local Governments falling within the greater Energy Sustainability and Renewables Project being undertaken by WALGA.

REC Renewable Energy Certificate

Respondent or Supplier Suppliers of energy who may respond to the RFQ

RFQ or Request Request for Quote

Quote, Submission or The offer provided by a Respondent in response to the RFQ Response

STC Small Scale Technology Certification

Steering Group A volunteer group of representatives of the Local Government's participating in the Project

Offer Summary Sheet - Contestable Electricity Supply for Member Local Governments Page 2 of 12


Page 171


WALGA

WALGA I WA Local Government Association

2. Executive Summary

2.1. Background

Synergy have been awarded the supply of energy, renewables and integrated projects enclosed in phase one of the Energy Sustainability and Renewables Project subject to contracting, satisfaction of minor variations and the minimum thresholds of Local Government participation reached. WALGA estimates the product will deliver a collective saving of 5 million dollars a year and deliver the single largest reduction in carbon footprint for the Local Government Sector if, fully adopted .

Forty-seven (47) Local Governments have made declarations acknowledging that climate change is occurring , and that climate change will continue to have significant effects on the WA environment, society, economy, and Local Government sector. Many of these Local Governments have adopted environmental policies with carbon neutral targets included. WALGA was requested by its Members to explore alternative options for a whole of Sector Power Purchase Agreement (PPA). In the course of the investigation , while engaging with Members, it emerged that a PPA would deliver some benefits, however other aspects of energy procurement such as contract misalignment, transitioning networks and Local Government infrastructure agreements, put the sectors needs beyond that of a conventional PPA. It was identified that there are varying levels of commitment to renewable energy across the sector. Many of the Local Governments participating in this market process identified a strong desire to procure renewable energy, however they are limited by the current options being offered individually in the market.

WALGA concluded that an alternate solution was necessary in order to align contracts and develop integrated systems to allow for proper aggregation. A Steering Group comprising of WA Local Governments was assembled with the task of conceiving an optimal solution to rising energy costs and inflated renewables prices.

The founding members of the Steering Group include: Stirling, Mandurah, Perth , Fremantle, Cockburn, Bayswater, Canning, Joondalup, Wanneroo, Gosnells and Armadale. On the 28th of November 2021, The Finance and Services Committee , a delegated authority of State Council endorsed the recommendation from the Energy Sustainability and Renewables Local Government Steering Group to award the supply to Synergy.

On the 26th of August 2021, the Australian Competition & Consumer Commission (ACCC) decided to grant authorisation to the Western Australian Local Government Association to enable local governments who are current and future members of a proposed joint renewable energy purchasing group to pool their demand and collectively tender for and negotiate an electricity supply arrangement. The ACCC has decided to grant authorisation for 15 years, until 30 September 2036. The ACCC determined the period intended to cover an initial 3-year agreement, which will provide price transparency to the Proposed Energy Group and align Local Government contract terms for the development of a longer-term 10-year agreement when the initial 3-year agreement expires.

The group is seeking a cost-effective and long-term solution to enable Local Government in Western Australia to achieve their renewable energy and carbon emissions targets . The Sector sits in the level of government closest to the community which mandates a solution that is able to clearly report and articulate sustainability accomplishments.



Page 172


WALGA

2.2. Scope

As part of the greater Energy Sustainability and Renewables Project, the scope of the exercise and of Phase 1 is the aggregation of contestable energy supply. In general terms the phasing is as follows:

Phase 1 - Contestable energy supply and Renewable Energy options

Phase 2 - Load shifting, minimising cost (i.e. energy management systems, contestability assessments, understanding emissions, non-contestable supply investigation, preparation for carbon offset integration and preparation for a PPA

Phase 3 - Carbon management, offsets , integrated technologies

Phase 5 - Long Term PPA

Phase 6 - Sustainable Fleet Transition and Sustainable Infrastructure Technologies

Phase 7 - Large-scale Local Government Sustainability projects

Using a staged approach, WALGA is looking to develop a long-term partner, or consortium of partners, to provide energy and sustainability solutions for the sector.

Three key objectives for the greater project include:

Enhance access to and development of renewable energy for Western Australian Local Government thereby driving positive climate change outcomes

Diversify supply options and application of new technology

Leverage the best price outcomes for Local Government supply.



Page 173


WALGA

3. Offer in Brief

You may select from Option 1 or Option 2 for your electricity supply:

Option 1. Western Australia Uniform Supply

1/04/2022 - 31/03/2023 (Yr. 1) 1/04/2023 - 31/03/2024 (Yr. 2) 1/04/2024 - 31/03/2025 (Yr. 3)

Peak (c/kWh)

5.691

Off-Peak (cfkWh)

5.174

Daily Supply Charge (Per NMI)

CPI

Benchmarking range for non- I Commodity Cost (Applied flat) I

Peak (clkWh)

5.940

Off-Peak (c/kWh)

5.400

Peak (clkWh)

5.862

Off-Peak (cfkWh)

5.329

N/A $0 There will be no CPI adjustments to any of the products

enclosed in the offer, for the duration of the term .

Low-Point Rate (cl kWh) I High-Point Rate (cl kWh) 13.692 I 18.322

Local Government's managing their energy profiles and consumption may expect lower non-commodity costs . Factors such as remote locality and intermittent supply result in a

hiQher rate. Weighted Average Price Flat (c/ kWh)

(Calculated using the total WA portfolio. Each Local Government will have minor variations due 5.57

to unique enerqy profiles)

Option 2. Specific to City of Canning

Bundled Supply Period (End of Existing Agreement- 31/3/2025)

Peak (c/kWh) Off-Peak (c/kWh)

23.07 14.50

Daily Supply Charge (Per NMI) $2 .53

CPI There will be no CPI adjustments to any of the products

enclosed in the offer, for the duration of the term.



Page 174


WALGA

Renewable Energy.

1/04/2022 - 31/0312023 (Yr. 1) 1/04/2023 - 31/03/2024 (Yr. 2) 1/0412024 - 31/03/2025 (Yr. 3)

Rate (cl kWh) Rate (c/ kWh) Rate (cl kWh)

3.00 2.60 2.23

CPI There will be no CPI adjustments to any of the products

enclosed in the offer, for the duration of the term .

In order to real ise the full potential of this product and to align energy structures to any future PPA, the Project Team highly recommends electing for the unbundled offer. Unbundled energy allows Local Governments to immediately realise a reduction in noncommodity charges that make up your energy bill. When Local Governments are quoted a bundled price, the retai ler will fix your non commodity costs for the life of your contract. These charges typically represent 60-70 percent of your invoice charges. By unbundling your supply and taking an active role in energy management with Synergy, the Project Team and WALGA, Members will be granted the ability to reduce an additional component of their energy bill and realise the cost saving immediately.

WALGA recognises the complexity and additional account management required for an unbundled structure. In conjunction with Synergy. WALGA will produce any relevant models, ledgers and management systems in partnership with Local Governments . For more information, please reach out to Toby Costanzo on how Local Governments can manage their energy supply. The project team can direct you to Local Governments who have been managing their supply through unbundled structures as an active reference to their experience and cost saving.

The renewable energy market is experiencing a steady increase in competition, placing upwards pricing pressure on supply. For this reason, the project Team recommends taking a renewable adoption of the final year in order to enable a stepped approach for renewable supply and to secure a trip of dedicated renewables to your Local Government to protect against the rising market. Please contact the Project Manager for more information .



Page 175


WALGA

4. Summary Offer

synergy Electricity Generation and Retail Corporation trading as Synergy

Summary Sheet

Dated: 30 September 2021

If there is any inconsistency between the Agreement and the Amendments, the terms of the Amendments will prevail to the extent of the inconsistency

Tenn: 3 Years

Contract Year 1: 1 April 2022 - 31 March 2023



Where an LGA has a contract date that starts prior 01/04/2022, Synergy has provided a preliminary Bridging Offer.

Where an LGA has a contract start date starts after 01/04/2022. They will be able to take up this offer on the expiry of their current contract.

Agreements: Option 1:

Unbundled Electricity Sale General Conditions April 2021 .

Option 2:

Bundled Terms and Conditions April 2017.

Bridging Offer (Where Applicable):

Bundled Terms and Conditions April 2017.

Please note the following relates to Synergy's unbundled offer:

Metering charges may apply for sites to move to Comms, these charges will be passed through . Synergy's proposal and the details described herein (including pricing) are not legally binding on Synergy or the LGAs (the Customer) . A binding contract will not be formed between Synergy and the Customer until a contract has been executed by Synergy and the Customer in writing .

Any contract resulting from Synergy's proposal will be subject to:

(1) Synergy management approval prior to contract execution; and

(2) Synergy's terms and conditions referenced in the contract.



Page 176


WALGA

Offer Validity: LGAs must sign and accept the offer and pricing by 30 November 2021 with a minimum of 60 GWh committed to access sector wide pricing

Payment 30-day payment terms Tenns:

CPI There will be no CPI adjustments to any of the products enclosed in the offer, for the duration of the term

Roll In/ Roll -/+20% roll in/out allowance on the total annual usage across all Out Allowance contestable sites for each LGA

Minimum or No minimum or maximum take provisions Maximum Take Provisions:

Renewables Offering:

Synergy offers the LGAs Natural Power under its standard terms and conditions at the rates set out below. These rates are only offered on the basis that the LGA's, in aggregate, can commit to specified volumes in the total offer:

~lllm!1Bml ..... 12,200 31/03/2024 ~ • I 24,400

01/04/2024 31/03/2025 2.23 48,800

Local Governments who wish to elect for Natural Power from the outset then this can be provided at the rates above but must be confirmed prior to validity date expiration. Synergy will sell your Local Government a portion of Natural Power, based on your chosen Natural Power contribution (e.g . 25%, 50%, 75% etc).

Natural Power - Synergy utilises a total of 3 accredited sites to source LGCs for Natural WA Projects Power

Albany Wind Farm: Synergy's Albany wind farm , a joint venture with Bright Energy Investments, is an accredited energy supplier for the GreenPower program, with 18 wind turbines, with a maximum generating capacity of 35.4 MW of electricity. This wind farm sits 80m above the Southern Ocean. It's in such a prime location that there are only approximately 7 days a year where the wind is not strong enough to turn the turbines.

Collgar Wind Farm: A renewable power project located in the central wheatbelt area of Western Australia. The wind farm situated 25km southeast of Merredin is built over a land envelope of 18,000 hectares. With 111 turbines, the wind farm has a total power production capacity of 222 megawatts (MW) and generates between 630-750 gigawatt hours (GWh) each year.

Emu Downs Wind Farm: Located 30 kilometres east of Cervantes and approximately 200 kilometres north of Perth, EDWF generates electricity from wind powered turbine technology. The wind farm has 48 turbines with a capacity to produce 80 megawatts of electricity at peak.



Page 177


WALGA

Alternative standard Natural Power Natural Power Offer: If the LGA's do not want to commit to volumes upfront, then Synergy

recommend their standard Natural Power offer. Synergy offers the standard Natural Power product whereby each LGA has the option to purchase Natural Power as it decides each year. The prices applied will be set each year by Synergy as per our standard terms and conditions. This includes Natural Power for bridging agreements.

The current standard Natural Power product is 3.537c/kWh.

Please refer to the attached :

Unbundled: DRAFT Form of Agreement- Unbundled- Special Condftions - Clause 7. 5

Unbundled: DRAFT Form of Agreement- Bundled - Special Conditions -Clause 3

Natural Power Synergy can offer Natural Power on your Non-Contestable Sites and for Streetlights Streetlight electricity deemed consumption. and Non-Contestable Natural Power can be added to any existing Synergy streetlights

Sites: agreement. For Streetlights, choose how much of your streetlight deemed consumption you want to offset with LGCs from renewable electricity by selecting set increments of 25% up to 100% across all streetlights you own . Synergy will sell Local Governments a portion of Natural Power, based on your chosen Natural Power contribution (e.g. 25%, 50%, 75% etc).

The Natural Power charge will be calculated on a percentage of the deemed streetlight electricity consumption. This deemed consumption is based on lamp wattage and turn off time. The Natural Power charge is in addition to your retail tariff and other charges you pay. Synergy purchases LGCs on your behalf to match the amount of your Local Government's chosen Natural Power contribution - that is. the chosen percentage of your deemed electricity consumption.

Transition to Synergy has renewable supply from an existing portfolio of contracted PPA: renewable generation assets in Western Australia . These assets have

been developed by Synergy or a 3rd party. This portfolio includes the recently developed 180MW Warradarge wind Farm and Greenough River Solar Farm (both located North of Perth and developed by Synergy).

Synergy has access to all generation and renewable certificates produced from the sites. Synergy, through Synergy Red (a wholly owned subsidiary of Synergy), is actively developing a pipeline of new wind farm locations in the South-West Interconnected System (SWIS) to continue the transition of the market to renewables, including the potential development of a large-scale battery at Kwinana.



Page 178


Transition to PPA:

Synergy Project Capability:

Service Level arrangements and capabilities:

WALGA

Synergy is currently developing a long-term Renewable Energy Supply Agreement (RESA) for customers wanting to commit to longer term renewable purchases, often referred to as a PPA in the market. Synergy is happy to discuss options on how it can work with the Local Governments to ensure a smooth transfer from the existing customer agreement to a future PPA or alternative contract structure. This may include clauses for the existing agreement to roll off earlier/extend until the new agreement and relevant supply are operational (if linked to a new asset).

Synergy is well positioned to provide this type of product given its existing fleet of generation assets, ability to firm renewable generation and proven ability to develop new assets.

In addition to supporting Western Australian renewable energy projects and working towards a PPA agreement to secure long-term renewable energy for the sector, Synergy seek to expand this commitment above and beyond to innovate and engage the community through industry leading DER projects.

With Synergy as the Local Government energy partner, LGAs and their members have the opportunity to be involved and benefit from a number of green and community focused initiatives .

These include, but aren't limited to:

• Project Symphony • Virtual Power Plants for Schools • The EV Highway • Solar Energy for Social Housing.

With the high impact and visibility of these pilots within in the community, Synergy values a strong relationship with the Local Governments that help makes these possible through the Sector's support. Through Retailer and Local Government co-operation, the Sector can amplify these messages and create momentum to help change the lives of all West Australians.

Participating Local Governments will be provided with a dedicated Account Manager who is supported by a Contract Management, Billing, Local Government Energy Steering Group, WALGA and Synergy Support team.

The Contract Management Team proactively manages and administers Synergy's sales contracts. The members of the Contract Management team have extensive account management experience and sound knowledge of the supply system.

The Billing and Support teams have highly experienced support Members who are equipped to assist the account managers with varying tasks to deliver to our customer requests.

In addition, Synergy has a dedicated Supply Services Manager with extensive knowledge of the transmission and distribution networks system. The Supply Services Manager will complement the Account Manager in providing service and attend to supply issues related to the networks system by liaising directly with Western Power



Page 179


WALGA

Peak Demand Synergy offers a Peak Demand Notification subscription service intended Notification: to provide information that can inform energy consumption decisions

during predicted periods of high system demand for electricity sites.

Please refer to Appendix 1 - Peak Demand Notification

GroupCSV Grouped Electronic billing is available to the LGAs. billing file:

Please refer to Appendix 2 - Sample CSV file.csv for the format in which the file will be provided.

WALGA will assist in modelling to translate to any existing Local Government Ledgers .

Consumption Consumption and Expenditure reporting is available to all Synergy and Customers. Expenditure

Please refer to the Appendix 3 - Consumption and Expenditure Report. reports:

LGA Customer Synergy offers to provide each LGA Customer Details Reporting. This Details Report: report can be run on postcode or suburb level for each LGA providing

high level data for residential and business customers within the LGA jurisdiction area. This report can also be amended to include/exclude data. Granularity is subject to what is available in Synergy's data system.

Please refer to the Appendix 4 - LGA Customer Details Report

Network Tariff Synergy can complete a network tariff analysis for sites within each Local Analysis: Governments energy portfolio. Synergy can provide one complete

analysis per contract year.

Synergy has a successful and well-established relationship with the Network Provider. This strong relationship ensures the customer's requirements for network provisions are met. Synergy has an extensive understanding of the Technical Rules and are able to assist the customer in network related issues.

Synergy can provide contestability requests to the Network Provider for Local Governments upon request given the request is compliant to the Access Agreement and Network Regulations.

Offer Summary Sheet - Contestable Electricity Supply for Member Local Governments Page 11 of12


Page 180


WALGA

5. Offer Acceptance

WALGA and the Local Government Steering Group encourage confirmation in writing to [email protected] as soon as practicable in order to set a transition plan for each Member's energy supply .

When writing in your acceptance to WALGA, we request that each Member indicate their preferred option for energy and the renewable adoption structure desired, if applicable.

Once acceptance has been received, WALGA will deem that as confirmation to enter into agreement with Synergy under the agreed terms. Your volumes will be attributed to a Sector portfolio in order to calculate committed volumes. Once the minimum volumes of Electricity Supply and Renewable Adoption have been met, Synergy will distribute contracts for execution.

Timeline

The following table provides a timeline for the current and next steps of the project.

stage Timeframe

Finance and Services Committee Endorsement 28th September 2021

Award of Tender to Synergy 30th September 2021

WALGA Award of Contract 20th September 2021

Local Government Internal approvals and Written 20th September 2021 - 18th

Acceptance . November 2021

Offer Notification Deadline 18th November 2021

Offer Contracting Deadline 30th November 2021

Contract transition December 2021 - April 2022

Contract Live Date for Portfolio Pricing 1'1 April 2022



Page 181

CO-008-21 Youth Engagement CO-008-21

13.5 Director Canning Community

CO-008-21 Youth Engagement

PROGRAM: Canning Community

SUB PROGRAM: Community & Culture

FILE REF: Q21/602


REPORTING OFFICERS: Kim Jameson - Community Engagement Lead

Sarah Janali - Manager Community and Culture

Sheldon Phillips - Youth Development Officer

RESPONSIBLE OFFICER: Sarah McQuade - Director Canning Community

Strategic Plan Theme: CONNECT - An inclusive , safe and vibrant community. Community Goal: A connected and inclusive community where diversity is welcome. Council Strategy: City of Canning information is accessible to all.


Attachments: Nil.

In Brief:

The following report responds to resolution three of NOM-003-21 - Youth Engagement with Canning’s Secondary Students which pertains to the development of a model for youth engagement.

This Notice of Motion (NOM) requested the Chief Executive Officer to:

‘1. Investigate opportunities to strengthen relationships with secondary schools in order to create effective pathways for involving young people in Council matters.

2. Develop and implement a model for youth engagement that actively partners with schools to promote active citizenship, awareness of local government and opportunities for young people to contribute towards decision making processes.

3. That a progress report be presented to Council by November 2021 Ordinary Council Meeting.’

Council is asked to note Officers’ progress in relation to this NOM, including engagement activities with young people and local schools, and the process for developing a model for youth engagement.


1. The update provides a summary of engagement activities that have been implemented to ensure the development of a model for youth engagement is informed by an understanding of best practice, and reflects the ways in which young people and schools in the City of Canning want the City to engage with them.

2. The update provides an overview of the next steps in the process of developing a model for youth engagement which will be presented to Council for endorsement in March 2022.


1. Young people and schools may lose faith in the process and the City’s commitment to improve its youth engagement practice.

2. The development of a model for youth engagement will be delayed.


Page 182



That Council:

1. Receives this progress report and note the activities that have been (and will be) undertaken towards the implementation of NOM-003-21 - Youth Engagement with Canning’s Secondary Students.

2. Notes the timeline and process for developing a model for youth engagement which will be presented to Council for endorsement at the March 2022 Ordinary Council Meeting.



15 June 2021 Ordinary Council Meeting

NOM-003-21

MOVED Cr Spencer-Teo, SECONDED Cr Kunze, that Council requests the Chief Executive Officer to: 1. Investigate opportunities to strengthen

relationships with secondary schools in order to create effective pathways for involving young people in local government matters.

2. Develop and implement a model for youth engagement that actively partners with schools to promote active citizenship, awareness of local government and opportunities for young people to contribute towards decision making processes.

3. That a progress report be presented to Council by November 2021 Ordinary Council Meeting.

CARRIED 8/2 For: Mayor Hall, Deputy Mayor Jacobs,

Crs Bain, Kunze, Porter, Saberi, Spencer-Teo, Sweeney

Against: Crs Barry, Ponnuthurai

BACKGROUND

1 The City of Canning’s Youth Services Team facilitates a range of targeted programs and activities that engage young people across the City providing opportunities to learn, upskill and connect with each other in safe, supportive environments.

2 Each month, programs and activities from the City’s Youth Centres reach, on average, over 300 young people, with approximately 20 individual programs/sessions delivered from the Lynwood and Willetton Centres. In addition to regular after school programming, the City also facilitates school holiday programs which feature a range of activities and drop in sessions designed to provide a variety of opportunities for young people to engage with each other, participate in new experiences and connect with community resources.

3 Schools are a key stakeholder for the Youth Services Team. As well as offering youth engagement opportunities through its Centres, the City also works in partnership with schools to engage with young people to address identified needs and provide opportunities for students to connect with information, resources and support. In the past, this has included direct-in-school engagements as well as partnerships with schools to deliver community based programs such as the:

a) Cannington Youth Space - developed in conjunction with Sevenoaks Senior High School and Cannington Community College to introduce students to City of Canning services and facilities through afterschool programming at the Cannington Library and Leisureplex.


Page 183


b) Big Day Out - delivered in partnership with Willetton Senior High School, held annually at the Riverton Library and Leisureplex to help transition Year 7’s into high school. In February 2021, this event successfully attracted over 200 young people.

4 The City’s Youth Services Team have also delivered initiatives in the past that have promoted youth leadership, active citizenship and participation in local decision making. In 2018 the City hosted, in partnership with the Youth Affairs Council of WA (YACWA), its first Youth Summit (Summit). Young people from across the City, aged 12-17, were invited to identify and share with the City local issues affecting them in the community, and to consider tangible solutions, as well as ongoing opportunities for engagement.

5 Following this event, a number of Summit participants subsequently engaged the City’s Youth Team to assist them in establishing a leadership and reference group. Fourteen young people from various schools within the City joined the group which was named ‘Cannect’. This original group met regularly over 2018-2019 and was involved in the planning and delivery of the 2018 and 2019 Youth Fest events as well as consulting on a number of other youth issues within the City.

6 Unfortunately, despite extensive advertising and an extension of the nomination period, the City received insufficient nominations to proceed with the Cannect Youth Program in 2020. Whilst the Youth Services Team has continued to consult young people through other mechanisms (ie Willetton Precinct youth consultations facilitated at skate events). Officers acknowledge that the current absence of a formalised program or structure to enable young people to contribute to decision making is a gap in the City’s current approach to youth engagement.

7 At the 15 June 2021 Ordinary Council Meeting (OCM), Council endorsed a NOM requesting the Chief Executive Officer to undertake work towards the development of a model for youth engagement, partnering with schools to promote active citizenship through creating opportunities for young people to learn about local government and become involved in decision making.

8 The Officer Comment in response to the NOM, recommended that the development of a framework/model for youth engagement be undertaken in partnership with the YACWA, the primary body for youth advocacy in WA. YACWA is widely acknowledged as a leader in the field of youth participation best practice and has worked with many Councils across WA to develop youth strategies, frameworks and plans that enhance young peoples’ participation in community decision making processes.

DETAILS

9 Following the June OCM, the City requested a proposal from YACWA to support the development of a youth engagement framework which would provide the City with a clear model for engaging with young people. City staff met with YACWA shortly thereafter to discuss the NOM; the City’s current approach to youth engagement; and ideas for progressing the development of an engagement framework.

10 At this meeting, it was determined that the research and engagement actions undertaken to inform the development of a framework would need to establish three core elements:

‘a) The types of engagement local secondary schools were interested in having with the City and their capacity to facilitate/engage. This is cognisant of the fact that schools are all structured differently, and have different demographics, focuses and needs.

b) The types of engagement young people in the City want to have with their local Council. This includes exploring how they want to be involved, what types of decisions they might want to be involved in, what structure this should take and what would incentivise them to participate.


Page 184


c) The types of planning and decision making the City is able to support youth involvement in. This includes exploring what structures are already in place or may need to be created. This is an important step as the most common reason that youth involvement in local Councils fail is not due to lack of youth interest, but rather because the structures have not been put in place to allow them to have genuine input or impact.’

11 The City received a formal proposal from YACWA in August 2021 outlining a process for working with the City to explore youth engagement models and to deliver a Youth Engagement Forum for young people that would lay the ground work for the development of a youth engagement framework.

12 The proposal outlined the following staged approach to the research and engagement process:

a) ‘YACWA to develop a list of suggested questions for the City to ask their local secondary schools about youth engagement.

b) The City of Canning to visit local schools to connect and develop an understanding of what type of engagement they’re interested in and have capacity to facilitate.

c) YACWA to develop a 2.5 hour Youth Forum to be held with up to 40 young people exploring the concept of youth engagement and youth involvement in City decision planning and decision making.

d) YACWA to provide a write up of the Youth Forum inclusive of recommendations for the development of a youth engagement framework.’

13 YACWA’s proposal also included a recommendation that six young people from the City of Canning be ‘recruited’ by YACWA to co-design (with YACWA and the City) the proposed Youth Engagement Forum. This was identified as having the added benefit of empowering local young people from the very beginning of the process; building their skills; and cultivating a relationship with the City.

14 Since mid-August, City staff have been working in partnership with YACWA on the first phase of youth engagement to help inform the development of a youth engagement framework.

15 Progress on the City’s engagement with schools includes:

a) Consultation questions have been developed by YACWA and City staff to guide school discussions and City staff have sent meeting requests to all major high schools in the Canning area (including Willetton, Rossmoyne and Lynwood Senior High Schools; Seven Oaks Senior College; Cannington Community College, Fountain College and St Norbert’s College.

b) Meetings have been held with staff from Sevenoaks Senior College and Fountain College. Feedback obtained from these two schools included current challenges faced by students; their interests; opportunities to engage with the students in relation to Council matters; preferred times for this engagement to take place.

c) Meetings with Rossmoyne and Willetton Senior High Schools have been arranged for late October (timing on request of these schools) and we are awaiting response from the remaining four schools.

16 The original timeframe for school engagement has been extended from August to September due to the challenges City Officers have faced in arranging meetings with school representatives. Whilst the difficulty in obtaining responses from schools may be to do with the time of the year, it does mirror previous experiences which have indicated that teachers and school administrators are increasingly time poor. This trend is something the City will need to consider in the development of youth engagement strategies that seek to actively partner with schools.

17 Following completion of schools specific consultation, a report will be collated outlining key themes and recommendations for future City/school engagement and partnership opportunities.

18 Progress on the youth engagement (YACWA and City) process to date has included:


Page 185


a) Planning undertaken for the Youth Forum and recruitment process commenced for selection of local Youth Co-Designers, which resulted in sixty applications for the six identified Youth Co-Design roles.

b) City and YACWA Officers reviewed applications and selected six young people to participate in two co-design sessions which were held on 16 and 23 September at Lynwood Youth Hub. During these two sessions, the Youth Co-Designers worked with YACWA and City Officers to design the format for the Forum; the promotional strategy; and to define the role of the Co-Designers in co-facilitating the Forum.

c) On Tuesday, 12 October a Youth Engagement Forum was hosted at the Riverton Library, facilitated by YACWA Officers and the Youth Co-Design Team. In addition to the Co-Designers (six), 24 young people aged between 12 and 24 attended the Forum.

19 The Youth Forum was a successful event with attendees participating in a range of interactive activities that generated valuable discussions and insights in relation to young peoples’ interests and opportunities to improve their engagement in local decision making, and awareness of Local Government.

20 Forum participants attended a variety of schools and tertiary institutions including: Riverton Primary; Burrendah Primary; Willetton Senior High School; Australian Islamic College; Fountain College; Canningvale Community College; Rossmoyne Senior High school; University of Western Australia; and Curtin University.

21 A key focus on the event was a ‘mini-hackathon’ during which young people worked in small groups to develop solutions to identify issues and barriers that may prevent young people from engaging with the City.

22 The solutions that were identified through the ‘hackathon’, in addition to the other findings of the Forum, will be summarised by YACWA in a report due for submission by the end of November. The Youth Co-Designers will be invited to present the findings of the Forum to Council Members at a date to be determined.

23 Following the submission of the YACWA report and the internal report summarising discussions with schools, City Officers will commence the drafting of a Youth Engagement Framework. It is anticipated that this Framework will be presented to Council at the March 2022 Ordinary Council Meeting for consideration and endorsement.

CONSIDERATIONS

Legal Compliance

24 Engagement with young people and the development of a model for engaging with young people will assist the City to comply with its obligations under the Local Government Act 1995, Local Governments to consult with the community on:

a) Developing their 10 year Strategic Community Plan;

b) Changes to Local Laws; and

c) Planning matters, including development applications.

Policy Implications

25 The development of a model for youth engagement is in line with the City’s Community Engagement Policy (CM197) and Access and Inclusion Policy (AD.08).


Page 186



Business Plan

26 The development of effective approaches to engage and empower young people falls within the scope of the Learning City Strategy.

Internal Budget

27 The City’s Youth Services Budget includes $12,500 for the development of a model for youth engagement and will cover all associated costs.

Asset Management

28 Not applicable.


29 The City’s Sustainability Policy CM194 was adopted in June 2019. The development of a model for youth engagement addresses the following Sustainability Policy commitments :

a) ‘Commitment 1: A commitment to innovation, leadership and continual improvement’.

The development of a youth engagement framework goes beyond statutory requirements of community engagement and demonstrates leadership, commitment to continuous improvement and evidence that it is responding to community need.

b) ‘Commitment 2: A commitment to intergenerational equity’.

The engagement of young people in local decision making processes reinforces the value of intergenerational equity and provides a vehicle through which young people can influence outcomes that impact on them.

Consultation

30 The consultation process for the development of a model for youth engagement is currently underway. This report provides an update of engagement activities undertaken to date. Future engagement will likely include targeted consultation with young people that were determined to be under-represented in the initial engagement phase, as well as engagement with other local governments and youth service providers.


Page 187




Actions Consequence

Likelihood X

Consequence Rating


Officer Recommendation approved by the City (positive outcomes) Opportunity A

Officers continue (with Council’s

support) to undertake further

work towards development of a model for youth

engagement

Officers will keep Council informed of

further progress.

Almost Certain Significant High

(Opportunity)


Young people do not engage in the development of

the Model.

Officers build on current

engagement with young people and schools and continue to

keep Council informed of

progress.

Unlikely Moderate Low

(Risk)


Delivery of a model for youth engagement is

delayed.

Young people involved in the

development of the Model are

disengaged.

Officers keep Council

informed on the process and

respond promptly to any

concerns.

Officers keep young people informed on

progress of the development of

the Model.



The City will continue to

operate without a framework to guide youth

specific engagement.

Officers keep Council

informed on the process and

respond promptly to any

concerns.


COMMENT

31 Significant work has been undertaken to progress the implementation of the actions endorsed in NOM-003-21. A summary of achievements to date includes (but not limited to):

a) Establishment of a partnership with YACWA to undertake youth engagement in conjunction with City Officers.

b) Recruitment of a local Youth Co-Design Team to ensure the process of developing strategies to improve youth engagement is informed and led by young people.

c) The hosting of a Youth Engagement Forum led by young people which generated ideas, suggestions and insights which will help inform the development of the youth engagement framework.

d) Engagement undertaken with at least four local high schools to determine opportunities for collaboration.


Page 188


VOTING REQUIREMENT

32 Simple majority.


33 Not applicable.


Page 189

NOM-010-21 Forgoing of grant allocations and removal of funding for Southern Link Road Project in Canning City Centre

NOM-010-21

14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN


FILE REF: Q21/593

REPORT DATE: 9 September 2021

RESPONSIBLE OFFICER: Graeme Bride - Director Canning Development

ATTACHMENTS Nil.

In accordance with Clause 4.13 of the City of Canning Standing Orders Local Law 2015, Cr Sara Saberi has submitted the following Notice of Motion:

ADJOURNED NOTICE OF MOTION

MOVED Cr S Saberi, SECONDED Cr M Bain, that Council:

1. In accordance with Clause 6.8 of the Local Government Act 1995 amends the 2021-2022 Annual Budget as follows:

Account No. Account Description Current Budget

Change New Budget

Section 6910 Urban Regeneration - Expenditure

061623-9000-63141

Southern Link Road Stage 3 - Grey to Gerard – Plan, Design, Management

$19,200* ($19,200)* $0*

061623-9000-48108

Southern Link Road Stage 3 - Grey to Gerard – Plan, Design, Management (Reserve Adjustment)

($19,200)* $19,200* $0*

061624-1122-63242

Southern Link Road Stage 3 - Grey to Gerard – Legal Services

$30,000* ($30,000)* $0*

061624-1122-66018

Southern Link Road Stage 3 - Grey to Gerard – Land Acquisition

$216,925* ($216,925)* $0*

061624-9000-48108

Southern Link Road Stage 3 - Grey to Gerard – Land Acquisition (Reserve Adjustment)

($246,925)* $246,925* $0*

061625-9000-63309

Southern Link Road Stage 3 - Grey to Gerard – Engineering, Consultants and Services

$200,000 ($200,000) $0

06125-9000-48108

Southern Link Road Stage 3 - Grey to Gerard – Engineering, Consultants and Services (Reserve Adjustment)

($200,000) $200,000 $0

Section 6910 Urban Regeneration - Income

061625-9000-41426

Grant MRWA MTI – Southern Link Road Stage 3 - Grey to Gerard

($1,000,000) $1,000,000 $0

061625-9000-68808

Grant MRWA MTI – Southern Link Road Stage 3 - Grey to Gerard (Reserve Adjustment)

$1,000,000 ($1,000,000) $0

*Subject to carry forwards being approved as per item CC-042-21

** ABSOLUTE MAJORITY REQUIRED **


Page 190


NOM-010-21

2. Advises Main Roads WA that the City will not proceed with the construction of the Southern Link Road Stage 3 and forgoes allocated grant funds of:

a) $1,000,000 in 2021-2022;

b) $1,000,000 in 2022-2023; and

c) $2,000,000 in 2023-2024.

The Mover and Seconder spoke for the Motion.

The Mayor Moved a Procedural Motion from the Chair that the matter be adjourned to the November 2021 Ordinary Council Meeting, to enable Council more time to consider the matter.

PROCEDURAL MOTION

MOVED Mayor P Hall, SECONDED Deputy Mayor J Jacobs, that in accordance with the City of Canning Standing Orders Local Law 2015, clause 10.1 (a), that debate on item NOM-010-21 be adjourned to the November 2021 Ordinary Council Meeting.

The Mayor spoke for the Motion.

CARRIED 7/4 For: Mayor Hall, Deputy Mayor Jacobs, Crs Holland,

Kunze, Ponnuthurai, Porter, Spencer-Teo Against: Crs Bain, Barry, Saberi, Sweeney”

COUNCILLOR SABERI RATIONALE

1 The City proposes to construct Southern Link Road stage 3 to connect the southern end of Gerard Street to Grey Street, Cannington. Following construction at the northern end of Gerard Street, this will connect Orrong Road, at McDowell Street, to Albany Highway, at Liege Street. However, construction of Southern Link Road stage 3 impinges upon a conservation category wetland and a Threatened Ecological Community (TEC). While the specific name given to this TEC has changed over time as more studies have been completed, it is listed under the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) as either endangered or critically endangered.

2 The City of Canning recognizes the TEC and the decline in its extent due to historical clearing. The Local Biodiversity Strategy notes that the TEC at the Claypan is part of the Guildford Complex, which is listed in the Strategy as one of ‘The most threatened vegetation complexes’. The text, at section 2.3.1.2 (page 19) of the Strategy, states:

“The second vegetation complex most affected by clearing in the City is the Guildford complex. Of the 305 hectares mapped as pre-European extent in the City, only 6.2 hectares remained in 2018. All remaining vegetation representative of the Guildford vegetation complex forms components of a Threatened Ecological Community (see more information in section 2.4) and are spread over several freehold properties between Grose Avenue and Bent Street in Cannington.”

3 The construction of Southern Link Road stage 3 will see a further 0.10 – 0.17 hectares of the TEC destroyed, depending on the calculations used. Given that 298.8 of the 305 hectares (97.96%) we started with have already been lost to development, it is critical that the remaining portion of this unique and threatened wetland be preserved. Constructing a road that impacts a TEC is inconsistent with the Local Biodiversity Strategy and Sustainability Policy CM194 which has, as its 5th principle, a commitment to protecting environmental integrity and biodiversity. We need to think very carefully before we allow any more to be destroyed.


Page 191


NOM-010-21

4 The TEC is also discussed in the Canning City Centre Activity Centre Plan, which was adopted by the WA Planning Commission on 24 October 2017. Figure 4 (page 19) of the Plan displays a map of the precincts with the TEC marked as ‘Conservation (Cannington Swamp) Precinct’. Section 5.2 (page 25) lists the land use and desired character for each precinct. Under ‘Conservation’ it states:

“Land use:

No development (other than for the purposes of enhancing these assets) will be allowed. Structures such as viewing platforms, walkways may be supported with approval from the relevant authorities.”

“Desired character:

This Precinct is not suitable for any additional uses or development. These areas are important environmental assets and will be made accessible through sensitive planning and location of paths, low-key fences and boardwalks.”

5 Constructing a road in a conservation precinct does not fit the description of ‘development for the purpose of enhancing the asset’. Nor does it fit with the description of the desired character which describes the precinct as not being suitable for any additional uses or development.

6 Further, the Canning City Centre Movement, Access and Parking Strategy (appendix 6 to the draft Canning City Centre Activity Centre Plan) acknowledges that construction of the Southern Link Road will increase congestion on Albany Highway. The Executive Summary of this document (page 7) states:

“The Albany Highway / Liege Street intersection has been found to be the key bottleneck along Albany Highway both now and into the future.”

7 In the same document, in section 4.6 (third dot point, page 29), it is acknowledged that road development can keep the traffic moving but that travel times along Albany Highway would be degraded. It goes on to suggest that reducing reliance on private motor vehicles is more critical.

8 Removing the funding for the construction of Southern Link Road stage 3, and managing the land for conservation, aligns with the intentions of the Local Biodiversity Strategy and the Canning City Centre Activity Centre Plan to protect and conserve threatened ecosystems. With Albany Highway already suffering from congestion, and the City’s Canning City Centre Movement, Access and Parking Strategy acknowledging that Southern Link Road stage 3 will make congestion worse, revoking the construction of this road will demonstrate that we are doing what we can to minimize congestion on Albany Highway.

9 Given all of the reasons above, Southern Link Road stage 3 should not be constructed.

OFFICER COMMENT

10 The City’s Officers do not support the Notice of Motion.

11 In consideration of the proposed Notice of Motion, the following is advised:

History and Planning

12 The City is responsible for undertaking structure planning over the Cannington Strategic Metropolitan Centre under State Planning Policy 4.2 – Activity Centres Perth and Peel. Planning for these centres should identify such matters as density and built form controls, land use mix and distribution, servicing constraints, areas of open space, a road network designed to accommodate the future growth and public realm improvements. Given Strategic Metropolitan Centres are the main activity nodes across the Perth Metropolitan Area (with only 10 such nodes identified) they are important to the State in achieving infill targets, creating jobs and allowing government agencies and utility providers to coordinate and plan for the future. In this respect the Western Australian Planning Commission (WAPC) is required to endorse such Activity Centre Plans under the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations).


Page 192


NOM-010-21

13 The first Structure Plan approved by Council and the WAPC was the Canning Regional Centre Structure Plan (approved by the WAPC on 14 February 1995). This plan identified an alignment for the Southern Link Road which represented a direct link between the Liege Street and the Gerard Street Bridge (extract below).

14 The City reviewed the Canning Regional Centre Structure Plan and adopted the Canning City Centre Structure Plan as a Local Planning Policy on 15 October 2013. This plan was accompanied by environmental studies and identified a change to the alignment of the Southern Link Road from a straight line to a curved design to reduce the impact on the TEC by going through mainly Degraded to Completely Degraded vegetation.

~ I

--~ .,Q,.:._ A STRUC URE A.AN MAP . . . $ CSNTRE BOUNDARY = ARTERIAL ROAD O TRAFFIC SIGNALS •

- DISTRIBUTOR ROAD [ffj PRECINCTS


Page 193


NOM-010-21

15 Council subsequently adopted the Canning Activity Centre Plan which was endorsed by the WAPC on 24 October 2017, with Amendment 1 to this document approved by the WAPC on 4 May 2021. The document maintains the Southern Link Road alignment from the 2013 plan and identifies the conservation precinct adding another level of protection and recognition of its environmental status (area shaded dark green below).


Page 194


NOM-010-21

Environmental Considerations

16 The City’s Local Biodiversity Strategy adopts the principles of the Local Government Biodiversity Planning Guidelines for the Perth Metropolitan Region and places emphasis on protecting existing native vegetation that is threatened. The Local Biodiversity Strategy also notes that some land, based on its tenure or zoning, may be subject to future structure planning such as the City Centre. The Strategy has a specific recommendation for each of these sites. Under Appendix B - Site Specific Recommendations for Areas of Priority Conservation Action, recommendations for the City Centre (FP7) are as follows:

a) Seek the long term protection of the Conservation Category Wetland and associated TEC and threatened species. Due to the high sensitivity of the TEC and the threatened native bee species, further fragmentation and incursions into the area is not recommended;

b) Any adjoining development needs to demonstrate that it will not adversely affect the hydrology within the site and its buffer; and

c) In the local planning scheme reserve as Environmental Conservation.

17 In regard to the above recommendations, it should be noted that these recommendations were made based on the removal of the footprint of Southern Link Road Stage 3. The mapping of the Local Biodiversity Strategy (Appendix 3) shows the Area of Priority Conservation excluding the 0.17ha for the Southern Link Road.


Page 195


NOM-010-21

18 As noted above a small portion of the Southern Link Road is impacted by the TEC designation as detailed below (green dotted line). The City has prepared all relevant environmental studies including a number of flora and fauna reports. These studies reveal only a small portion of good quality vegetation (around 280m2 or 2% of the TEC area) would be impacted by the Southern Link Road (being those areas identified in blue). Areas in red are completely degraded while areas in orange are degraded.

19 The City through its consultants have also prepared hydrological studies to demonstrate that future development of the Southern Link Road will not alter the water balance at the site.

20 Over a number of financial years Council has approved an allocation in its annual budget to progress environmental and road design studies to progress the Southern Link Road. To date over $150,000 has been spent on undertaking such studies. The City’s environmental consultants (Ecoscape) have previously reported their findings to Council at a Strategic Information Briefing (SIB) on 3 March 2020.


Page 196


NOM-010-21

21 The project reached a significant milestone in early 2020 when a clearing permit application was lodged with the Environmental Protection Authority (EPA). At its Ordinary Council Meeting on 18 February 2020, Council noted the lodgement of the application to the EPA and requested that the City support the EPA advertising process by notifying the community they had an opportunity to comment on the proposal. Earlier this month the City was included in a meeting conducted by the EPA Chair and representatives from local environment groups, whereby it was noted that the assessment was progressing and the EPA would make a decision on the level of assessment in the near future. Given the City has prepared all the relevant environmental studies to enable the EPA to assess the proposal and the environmental matters are currently being considered by this Authority (who is best placed to determine the environment impacts), it is believed that Council should await this decision.

Land Tenure and Acquisition

22 The City has been in negotiations with Western Power since September 2017 regarding the future excision of the land (approximately 1 hectare) required for the extension of the Southern Link Road (Stage 3). A valuation for the required land was sought in February 2020. A first offer for the acquisition of the road land has been made, though this offer was conditional upon obtaining the necessary environmental approvals, the receipt of external grant funding and Council’s approval (the costings identified in Paragraph 30 include an allocation for this acquisition). It is common to commence negotiations prior to seeking Council approval, such that the Council may understand and consider the terms and conditions of any land acquisition. Western Power have not responded to this first offer as yet, as the relocation of the communications tower will be part of the acquisition agreement and these works were being designed and costed.

23 In addition to the road land, the City’s Officers are of the view that there is an opportunity to improve the environmental qualities of the TEC through rehabilitation of degraded areas (including the many tracks denuded of vegetation). The potential to convert this land to public open space with a guiding management plan, detailing its restoration and ongoing management, would be a great outcome for the City Centre and would align with its Conservation status under the Canning Activity Centre Plan.

24 In this respect the City has also been liaising with Western Power and the Department of Water and Environment Regulation (DWER) regarding the future land tenure and management of the TEC land. The City is aware that DWER is exploring the possible acquisition of this land for environmental offset purposes, but did not intend to retain the ongoing management of the land. In this context if the management of the land could be secured by the City (subject to future Council endorsement) it can be maintained for conservation purposes in perpetuity.

Traffic Considerations

25 The Southern Link Road has been identified as a crucial transport link for the City Centre going back to the 1980s when the Gerard Street Bridge was constructed over the rail line, facilitating an ultimate connection between Welshpool Road and Albany Highway. It is estimated that the proposed construction of Stage 3 of the road will carry 20,600 vehicles per day in 2031 providing significant network benefits.

26 As mentioned earlier in this report, the proposed alignment of the Southern Link Road was modified to reduce the impact on the TEC by going through mainly Degraded to Completely Degraded vegetation. The road width was reduced as much as possible to further reduce the impact on vegetation without impacting on best practice road safety management in keeping with the proposed road’s classification as a ‘Future Integrated Arterial Road B’.


Page 197


NOM-010-21

27 In late 2020, the EPA requested further information from the City asking whether the ‘improved access’ achieved by the proposal could be achieved through modifying existing local roads bordering the Carousel Swamp. The City engaged Cardno (Australia) Pty Ltd to prepare an assessment as to whether modifications to the existing road network could achieve similar transport objectives to the Southern Link Road. To this end the traffic consultant’s report advised the following:

a) “The City has considered a range of possible road extensions for the SLR, however it is clear that the surrounding road network would be unable to uphold the pressures and high volumes of vehicles predicted by 2031. Stage 3 is a crucial part to improving the connectivity within the Canning City Centre and ensuring that vehicles can easily and safely access Albany Highway and Sevenoaks Street.

b) In addition to the above, the proposed Stage 3 road extension is considered as an Integrator Arterial under Liveable Neighbourhoods (Department of Planning & Western Australian Planning Commission 2015), with geometry and function resembling an Integrator B type road. Integrator B roads carry a volume range of 15,000 vehicles per day.

c) Roads within the close proximity of Stage 3 include Bent Street and Grey Street, both of which are considered Access Streets type D, which are only intended to carry local and residential traffic up to a maximum of 1,000 vehicles per day. Future traffic volumes anticipated within the immediate locality suggest that these streets would not be able to accommodate the excessive number of vehicles travelling throughout the area.

d) The location of the proposed Stage 3 road extension is surrounded by a range of road classifications further described in the traffic report. Each of these roads have been considered for potential links forming Stage 3.

e) Adjacent roads are either considered to be too far from the City Centre to efficiently provide the level of accessibility and connectivity required for an arterial integrator road, are to a standard that is not suitable to carry regional traffic volumes, or do not have appropriate connectivity to Albany Highway”.

- Primary Distributor - Regional Distributor - Distributor A - Distributor B

Local Distributor Access Road

Source. Main Roads Road Mapping Information 2021

SRL Stage 3


Page 198


NOM-010-21


28 The City has identified the construction of the Southern Link Road within the adopted Canning City Centre Regeneration Program (adopted initially by Council at its Ordinary Council Meeting on 18 April 2017 and reviewed at its Ordinary Council Meeting on 15 September 2020) and funds have been identified in this plan and the Long Term Financial Plan to acquire land and construct the road. Subject to environmental approvals being granted the main construction works are identified to commence in the 2023-2024 financial year.

29 The City applied for funding under the Main Roads WA (MRWA) Road Improvement Program in 2020. Under this program projects are funded two-thirds by MRWA and one-third by the City. The City competes with all LGA’s to receive funding. Only about eight to 10 new projects get funding each year in the metropolitan area.

30 In early 2021, the City received confirmation that the project was funded and it was then listed in the City’s 2021-2022 Annual Budget. The City has been allocated $3.9 million by Main Roads WA to deliver the Southern Link Road (Stage 3). The overall cost of the project is $5.85 million (inclusive of the land acquisition) with the City’s contribution of $1.95 million (refer Table below) identified in the Long Term Financial Plan. As per the City Centre Financial Model, which is self-generating, the rates from the uptake of new developments (new developments occupied post 1 July 2017) will fund the works (including this infrastructure) within the City Centre.

Costs and funding are as follows:

Year Works Main Roads Grant

Council Contribution

Total

2021-2022 Design/Services $1,000,000 $500,000* $1,500,000

2022-2023 Services $500,000 $250,000* $750,000

2023-2024 Construction $2,400,000 $1,200,000 $3,600,000

Total $3,900,000 $1,950,000 $5,850,000

*City allocation to be funded in 2023/2024.

PHASE 1 - Completed Projects

0 Cecil Avenue West

f) Wharf Street Bason

0 Southern Lonk Road (Stage 2)

0 Lake Street Urban Stream (Construction tender awarded)

PHASE 2

9 Cecil Avenue East

C, Albany Highway Bus Lane Extension

G Lake Street Extension - Wharf to Cecil

G City Cen re Public Realm Updates - Sevenoaks & Cecil

PHASE 3

Southern Lmk Road (Stage 31

Pattie Street North laneways and Urban Stream

Pattie Street South Laneways

Pattie Street Upgrade - Cecil to Grose

Cecil Avenue Central and underground,ng of 66kv power Imes

Lake Street Road Upgrade

Carousel Road Extension

Cecil Square

LEGEND:

■ ~~.:l!ted Pro,ects ■ Phase 2; Year 4·6

■ Phase3·Year 7•9

Phase 4: Year 10-12

,,, _,

, , , , ,

, , , ,


Page 199


NOM-010-21

31 Should the motion be supported by Council, the City would need to advise MRWA that it no longer wished to receive the funding for the project. This funding cannot be redirected to another City of Canning project and would likely be applied to another project in Perth which was next on the priority list. Not only would the City be left without a viable solution to manage future traffic issues within the City Centre, the forgoing of the funding is likely to cause reputational damage to the City.

Summary

32 It is recommended that the Notice of Motion not be supported by Council due to the following reasons:

a) The City has been allocated significant funding from MRWA and the City’s contribution to the road is already captured within the Council endorsed Long Term Financial Plan and City Centre Regeneration Program;

b) The forgoing of grant funds from MRWA would have a reputational impact on the City;

c) The funds already spent on the concept road design and environmental studies for the project (over $150,000) would not be recoverable;

d) The City’s Activity Centre Plan identifies a significant increase in its residential population (25,000 additional residents) and commercial/retail developments and this plan is predicated on the road network being upgraded with new linkages (inclusive of the Southern Link Road) to support and accommodate such growth;

e) The City has undertaken an analysis of other alternatives to the Southern Link Road to meet traffic demands and no other options can be identified to take the identified traffic volumes that have been modelled in future development scenarios;

f) The City has for over 30 years identified this link in its strategic plans (Activity Centre Plan and Regeneration Program) for the Canning City Centre, which have been subject to extensive consultation. To simply forgo grant funding and not proceed with the project without input from the community and an understanding of the wider traffic impacts to the localities of East Cannington, Queens Park and Cannington would be premature and adhoc;

g) The City is confident from the environmental studies prepared to date that the environmental impacts associated with the road and its alignment can be managed and the authority best placed to assess these issues is the EPA, whom are likely to make a decision on the level of assessment in the near future; and

h) There is an opportunity to improve the environmental values of the TEC as part of this project, in the event that the City could attain management of the TEC land.


Nil.

ORDINARY COUNCIL MEETING 21 SEPTEMBER 2021

At the Ordinary Council Meeting on 21 September 2021, Cr Saberi Moved and Cr Bain Seconded the Officer Recommendation.

Cr Saberi as the Mover spoke for the Motion.

Cr Bain as the Seconder spoke for the Motion.

The Mayor Moved a Procedural Motion from the Chair that the matter be adjourned to the November 2021 Ordinary Council Meeting, to enable Council more time to consider the matter. The Procedural Motion to adjourn to the November 2021 Ordinary Council Meeting was carried.

AGENDA BRIEFING COMMENT 9 NOVEMBER 2021

Nil.


Page 200

NOM-011-21 Review of Policy CS.03 'Use of Monitoring Technology' NOM-011-21

NOM-011-21 Review of Policy CS.03 'Use of Monitoring Technology'

FILE REF: Q21/603

REPORT DATE: 27 October 2021

RESPONSIBLE OFFICER: Sarah McQuade - Director Canning Community

ATTACHMENTS 1. Policy CS.03 - Use of Monitoring Technology Policy (Amended) (D21/305106).

In accordance with Clause 4.13 of the City of Canning Standing Orders Local Law 2015, Mayor Patrick Hall has submitted the following Notice of Motion:

NOTICE OF MOTION

That Council requests the Interim Chief Executive Officer to present proposed Policy CS.03 ‘Use of Monitoring Technology’, as workshopped by Council on 31 August 2021, to the December 2021 Ordinary Council Meeting for Council consideration.

MAYOR HALL RATIONALE

1 At the City of Canning Ordinary Council Meeting (OCM) held in May 2020, Council considered Report SD-010-20 and resolved that Council:

“Reviews Policy CS.02 Closed Circuit Television (CCTV) Systems every two years, but not earlier than 12 months after a Local Government Ordinary Election, unless Council resolves otherwise”

2 This Notice of Motion proposes to address the May 2020 decision by seeking a resolution of Council requesting the Chief Executive Officer (CEO) to bring proposed Policy CS.03 ‘Use of Monitoring Technology’ to the December OCM for Council consideration.

3 The City’s current Closed Circuit Television (CCTV) Systems Policy (CS.02), as endorsed by Council in October 2016, is focused on the safety and protection of City assets - and those who use them, and restricts the use of CCTV within the public realm.

4 Policy CS.02 limits the City’s ability to improve public safety, including the City’s ability to respond to requests raised by local residents, businesses and WA Police.

5 Furthermore, Policy CS.02 does not align with the WA Police State CCTV Strategy (the Strategy) and therefore, restricts the City’s eligibility to secure grant funding for CCTV infrastructure.

6 The proposed ‘Use of Monitoring Technology’ Policy seeks to ensure a future-proof Policy that will allow greater flexibility in the City’s use and deployment of CCTV and enable a more proactive and strategic approach to public safety.

7 CCTV is a proven contributor to improving public safety, both actual and perceived, and aids in deterring would-be offenders; detection of suspicious activity; recognition in the detection of offenders; and improving property security and asset protection. The proposed Policy seeks to address the limitations of the City’s current CCTV Policy.

8 The Proposed ‘Use of Monitoring Technology’ Policy was recently discussed and reviewed by Elected Members at a workshop held on 31 August 2021. This workshop was held in response to the 15 June 2021 NOM Resolution (NOM-004-21) which requested “the CEO to present Policy CS.03 ‘Use of Monitoring Technology’ to Elected Members at a workshop in order to establish a policy position and strategic framework for the use of monitoring technologies. Such workshop to occur prior to 30 September 2021”.


Page 201


OFFICER COMMENT

9 City Officers support the Notice of Motion.

10 Draft Policy CS.03 ‘Use of Monitoring Technology’ seeks to address the current restrictions imposed on the City through Policy CS.02 ‘Closed Circuit Television (CCTV) Systems’, and if adopted would enable the City to:

a) Take a more proactive and strategic approach to public safety;

b) Improve its ability to detect and deter criminal or suspicious behaviour;

c) Improve decision making, and;

d) Improve eligibility for grant funding.

11 As outlined in previous reports to Council, Policy CS.02 was endorsed by Council on 18 October 2016 and is focused on enhancing the safety and protection of City assets and those who use them. CS.02 restricts the use of monitoring technology in the public realm and does not align with the Strategy.

12 The Strategy advocates the use of Public Space surveillance and analytic software to support law enforcement, public amenity, counter terrorism and emergency services operations. The Strategy is also intended to reduce hotspot crime areas and to increase public safety (ie beyond basic ‘Asset Protection’). Future CCTV Grant funding opportunities will be dependent on the City’s ability to meet the State CCTV Strategy criteria ‘Enhance community/public safety through the use of Public facing CCTV systems’.

13 There is evidence to suggest that for many in the community, there is an increased expectation that CCTV will be utilised by the City to aid in the prevention and detection of anti-social and criminal behaviour. This is evidenced through feedback received as part of the City’s 2020 Community Safety Survey, raising the need for CCTV in public open spaces throughout the City; the Bentley/St James Petition received by the City at the 20 April 2021 OCM, with over 300 signatories calling for increased CCTV in ‘problem areas’; and requests for the City’s mobile CCTV units to be deployed (over 50 deployment locations within the City over the last 12 months). It should be noted however, that Policy CS.02 specifies that mobile units may only be deployed to deter and investigate offences within researched and targeted locations, where Local Government has the legislative responsibility for enforcement. This Policy requirement often restricts the City’s ability to actively deploy units in line with community expectation.

14 Draft Policy CS.03 ‘Use of Monitoring Technology’ has had a legal review undertaken to ensure that it complies with all relevant legislation and guidelines and was presented to Elected Members under confidential cover in May 2020.

15 Whilst the draft Policy will support improved public safety, it will also support the City’s Smart City initiatives as it relates to data analytics and smart technologies, such as those already deployed at the City’s ‘Smart Park’ – Wharf Street Basin. Importantly, draft Policy CS.03 specifically precludes the City from utilising automated facial recognition.

16 Draft Policy CS.03 was first circulated to Elected Members via Memo on 13 May 2020. It was considered by Council at the May 2020 Agenda Briefing (AB) and OCM. Following feedback provided by Elected Members during the May 2020 AB and OCM, the draft Policy was amended to address some of the concerns raised (particularly around automated facial recognition). A workshop was held with Elected Members on 31 August 2021 where these amendments were further discussed.

17 The Resolution of May 2020 that Council ‘Reviews Policy CS.02 Closed Circuit Television (CCTV) Systems every two years, but not earlier than 12 months after a Local Government Ordinary Election, unless Council resolves otherwise’, specifically relates to Policy CS.02 and does not prevent Council from considering draft Policy CS.03. Should Policy CS.03 be adopted by Council, as a matter of course CS.02 would need to be rescinded to prevent a conflict with the provisions of CS.03.


Page 202



18 A draft of Policy CS.O3 ‘Use of Monitoring Technology’, as presented at the Workshop held with Council on 31 August 2021, has been attached to this Report. This attachment includes a number of proposed changes as a result of feedback provided by Elected Members.

Item NOM-011-21 - Attachment 1 Policy CS.03 - Use of Monitoring Technology Policy (Amended)

Page 203


G7; CITY OF CANNING

POLICY

TITLE ~ SE OF MONITORING TECHNOLOGY CODE: CS.03 (AMENDED)

PURPOSE or To estab lish a policy framework for the use of monit ori ng t echnology by the City of Canning. OBJECTIVE:

RE FERENCE • West ern Austra lian CCTV Guide li nes

DOCUMENTS: • Stat e CCTV Strategy Loca l Interpret ation Guide, ANZPAA Recommendat ions for CCTV Syst ems . Civil Aviat ion Safety Aut hority (CASA) Guideli nes

Enabli ng Legislation:

• Local Government Act 1995 . Freedom of Information Act 1992

• Surveillance Devices Act 1998 (WA)

• State Records Act 2000

• Civil Aviation Safety Regulations 1998

POLICY STATEMENT

It is the City's position that monitoring technology may be used to support the objectives as defined by this Policy.

1. Definitions

CCTV

data analytics

monitoring technology

surveillance device

fixed surveillance device

Closed Circuit Te levision System.

The process of examining dat a set s in order to draw conclusions a bout t he informat ion t hey cont ain, with or wit hout the aid of speciali sed syst ems and software. Any instrument, apparatus, equipment, sensor, software or ot her device capable of being used t o record, observe, t rack or map. Including, bu t not limited to, any fixed or mobile surve illance device. These devices may in corpora te data analytics.

As defined in the Surveillance Devices Act 1998 {WA), however for t he purpose of t his poli cy, does not include li stening d evices.

mobile surveillance device

A surve illance device secured t o a non-moving, permanent struct ure.

All surve ill ance devices not defined as a fixed surve illance device.

private activity A priva t e activity as d efined in section 3 of t he Surveillance Devices Act 1998.

2. Scope

This Policy app li es to t he use of monitoring technology by the City of Canning.

The a dm ini stra t ive functions of t his Poli cy are t o be conducte d in accord ance wit h t he relevant I egislation, gu ide li nes

and CEO Inst ruct ion.

City of Canning Policy CS.03 Use of Monitoring Technology (Amended) Page 1 of 3


Page 204


{J; CITY OF CANNING

The use of monitori ng technology to dete rmine the geograph ical locat ion of City employees will be determined in

individual employment contracts.

3. Objectives:

Monitoringtechnologymay be used to support the foll owing object ives:

(a) Community safety:

i. to protect or enhance community safety;

ii. to investigate offences for which local government ha s the leg islative responsibility for

enforcement;

iii. to detect and dete r antisocia l or crim ina l behaviour.

(b) Better services:

i. te f:aeilitate iA113Fevee eieeisieA A1ahiAg aAe e13eFatieAal euteeA1es tRFeugR tRe eelleetieA ef:

Felew At eata;

ii . to support safety and efficiency by providing the geograph ica I location of City staff, plant,

equipment or veh icles;

iii. te aeRiE!'~e etReF e13eFatieAal 13uF13eses eeAsisteAt witR tRe geAeFal ttmetieA ehRe (it,,.

(c) Improving public spaces:

to protect City assets and those who use them;

ta suppart caA1A1UAity caAReet ivity;

i.

ii.

iii. ta u ReerstaR a A1aveA1eRt tRreugR tRe City ta eRsure tRe best lacatiaR, use a Re A1aiRteRa Ree af

13u blie s13a ee.

(d) li1wiFBAA1eAtal swstaiAabilit\J1

i. Te gather iRfemiatieR that eRaliles aR im13re,;e i:I uREierstaREiiRg of leea lise i:I emiireRmenta l faeters .

4. Compliance with legislation

The use of mon itor ing technology by the City sha ll comply with appl icable legislative requ irements, including but not

li mited to the:

(a) Local Government Act 1995;

(b) Surveillance Devices Act 1998 {WA); and

(c) Civil Aviation Safety Regulations 1998.

5. Compliance with guidelines

The use of monitori ng technology by the City shall comply with appli cable guideli nes, incl uding but not lim ited to the:

(a) Western Aust rali an CC1V Guideli nes;

(b) State CCTV Strategy Loca l Inte rpretation Gui de

(c) ANZPAA Recommendations for CCTV Systems; and

(d) Civil Aviation Safety Authority (CASA) Guideli nes .

6. Privacy and Restrictions

(a) Monitori ng technology sha ll not be used fo r the intentional recording of any private act ivity.

(b) The use of automated facial recognit ion as a Monitori ng Technology is specifica lly excluded from th is Poli cy.



Page 205


{J; CITY OF CANNING

7. Storage of data

Data compiled from t he use of monit ori ng t echnology will be managed in accordance wit h appli ca bl e legislat ive re quirements and relevant indust ry guid eli nes, including but not li mit e d to t he :

(c) Local Government Act 1995

(d) State Records Act 2000; and

(e) Western Australian CCTV Guidelines.

8. Access to data

Third party re quest s for release of information or dat a obt ained from t he use of monit ori ng t echnology will be processed and det ermined in accordance wit h applicable legislat ive re quirement s under t he Local Government Act 1995, Part 5 Division 7, Freedom of Information Act 1992 and CEO instruct ion.

GOVERNANCE REFERENCES Statutory Compliance Local Government Act 1995, Part 5 Division 7

Freedom of Information Act 1992 - Part 2 Surveillan ce Devices Act 1998 (WA} State Records Act 2000 Civil Aviation Safety Regulations 1998, Subpart 10LF

Process Links

POLICY ADMIN ISTRATION Program responsible Officer Title

S~sl-ai~ahle Qe,•ela~mei,~ Ca nnin g Community Dir ector ~ s~ai~ahle Qe,•els~ me~~ Canning Community

Version Decision Reference Meeting type and date Delegation No. (or N/A)



Page 206

15. URGENT BUSINESS

16. CONFIDENTIAL MATTERS

In accordance with section 4.16 of the Standing Orders, the Chief Executive Officer is of the opinion that the report listed below is of a confidential nature. The report has been kept confidential until Council has the opportunity to resolve that all relevant documents should remain confidential and be dealt with behind closed doors.

RECOMMENDATION

That Council resolves, in accordance with section 5.23(2) of the Local Government Act 1995 and/or section 4.15(2) of the Standing Orders, that the following report is confidential, for the reasons as shown.

CC-051-21 Interim Chief Executive Officer Arrangements

This report contains information of a confidential nature in accordance with Section 5.23(2(a) of the Local Government Act 1995, as it contains information relating to a matter affecting an employee or employees


Page 207

CC-051-21 Interim Chief Executive Officer Arrangements CC-051-21

16.1 Director Canning Corporate & Commercial

CC-051-21 Interim Chief Executive Officer Arrangements


SUB PROGRAM: People & Organisational Development

FILE REF: Q21/601


REPORTING OFFICER: Keeley Hayward - Manager People, Performance & Innovation



Community Goal: Effective leadership and good governance. Council Strategy: Elected Members and staff practice high ethical standards.


Attachments: 1. McLeods Letter of Advice to the City of Canning (D21/300907). (Confidential)

2. Corruption and Crime Commission Allegations of Serious Misconduct - City of Canning Disclosure (D21/301595). (Confidential)

3. Department of Local Government, Sport and Cultural Industries Closure Letter Complainant Allegations of Serious Misconduct (D21/301600). (Confidential)

*** CONFIDENTIAL TO MEMBERS ONLY ***

The Chief Executive Officer is of the opinion that this report contains information of a confidential nature in accordance with Section 5.23(2)(a) of the Local Government Act 1995, as it contains information relating to a matter affecting an employee or employees. In accordance with section 4.16 of the Standing Orders this report will be kept confidential until Council has the opportunity to resolve that this document should remain confidential and be dealt with behind Closed Doors.


Page 208

17. CLOSURE

Agenda Ordinary Council Meeting 16 November 2021 - City of ...

Documents

Transcript of Agenda Ordinary Council Meeting 16 November 2021 - City of ...