October 21, 2020

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CONTENT

Law Accommodations

Participation Training Requirements

Important Dates Colorado Specific Instructions

What’s New & Reminders

High-level Assessment Information

Colorado Checklist Student Preparation

WIDA Manuals DAC/Test Administrator Quizzes

Testing Materials

• All English Learners (NEP and LEP), including students with disabilities, must participate in the state English language proficiency assessment system.

• ACCESS for ELLs is required by federal and state law and is guaranteed to students under Civil Rights law of 1964 and The Office for Civil Rights Memorandum of 1970.

• Federal Law• Title IA

• 20 U.S.C. 6301 §1111(b)(2)(C)(v)(II)(dd)• 20 U.S.C. 6301 §1111(b)(3)(C)(ix)(III) & (x)• 20 U.S.C. 6301 §1111(b)(6) & (7)

• Title IIIA• State Law

• Colorado Senate Bill 109 – C.R.S. 22-24-106 ELP Assessment• Colorado House Bill 14-1298 – C.R.S. 22-24-104 English Language

Proficiency Act (ELPA)

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https://www2.ed.gov/policy/elsec/guid/secletter/200903.html

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https://www2.ed.gov/documents/coronavirus/covid-19-el-factsheet.pdf

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• The educational team (EL and IEP or 504 as applicable), which must include the parents, determines whether the student will take ACCESS for ELLs with or without accommodations or, for a student with the most significant cognitive disability, meets the participation requirements for the alternate assessment.

• According to federal requirements, there must be evidence of alignment between a student’s educational plan, instruction, and the accommodations provided on any of the state assessments, as well as any determinations for students to participate in Alternate ACCESS.

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• Three participation options exist:1) The student participates in ACCESS for ELLs without an

accommodation.

2) The student participates in ACCESS for ELLs with an accommodation*.

3) The student participates in Alternate ACCESS for students with the most significant cognitive disabilities.

• Note: It is not appropriate or ethical to give the Alternate ACCESS to students who do not qualify to take the assessment.

*Accommodations are practices and procedures that provide equitable access during instruction and assessment for students who have a documented need. In order to use accommodations on ACCESS for ELLs accommodations must be determined by the student’s educational team and documented in the student’s IEP or 504.

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• ACCESS for ELLs Test Window: • 01/11/21 – 02/12/21

• Enrollment testing cutoff: 02/05/21

• Materials Return –02/18/2021

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CDE trainings: October 2020

Materials order window: 10/21/20 – 11/06/20• Districts order paper grades 1-12 test materials via WIDA-AMS• Online, K and Alternate ordered through the State Pre-ID File upload

UAR submission: 12/01/20

WIDA AMS opens: 12/02/2020

Materials arrive: 12/17/20

Additional Materials Order Window: 12/18/20 – 02/05/21• Opportunity to order hand writing response booklets

Test Window: 01/11/21 – 02/12/21• Enrollment testing cutoff: 02/05/21

Return materials: 02/18/21

Results: *04/27/21

* Tentative/downloadable

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• District/Site Level trainings• Submission of Verification of District Training

• Local testing schedule

• Distribution of results • ISRs are to be shared with parents/guardians as soon as practicable.

Please keep in mind, the reports are confidential and distribution of both electronic and/or hard copy reports must be in accordance with state and federal privacy laws, and local school board policy.

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• ACCESS for ELLs Office Hours

• Office hours will be on Wednesdays at 3:30 beginning November 4, 2020

(No Office hours 11/25, 12/23 or 12/30)

• COVID 19• Due diligence

• Follow state/local health department guidance and district/school policy regarding appropriate social distancing procedures.

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• Submit a verification of district training form to CDE • Submit before your district begins testing.

• Student transfers are through CDE • When at least 1 online test session has been completed

and needs to be transferred to the new district.

• Only district/school email addresses should be used in WIDA AMS and in WIDA.wisc.edu

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• We have more online learners, the expectation that these students are given the opportunity to test continues • English learners participating in online/remote learning

programs who are enrolled in a Colorado public school under state law [CRS 22-30.7-105 (2) (a,b,c)], must take the English language proficiency assessment pursuant to Section 22-24-104. Testing is coordinated through the DAC of the district that runs the online/remote learning program. The assessment must be given at a district provided standardized testing site. Secure materials may not be taken from the testing site. The school district in which the student is enrolled is responsible for testing.

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District and School Manual (DSM)

• For Test Coordinators

Test Administrator Manual (TAM)

• For Test Administrators

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Within the system, designated staff may:

▪ Access any needed user guides or software downloads

▪ Add students

▪ Designate accommodations

▪ Create test sessions

▪ Print test tickets

▪ View/print reports

▪ Please limit the amount of staff who have district level permissions.

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• Online, Kindergarten, and Alternate tests are ordered automatically through the Pre ID file

• Data is pulled from the initial October Count snapshot in the Student Interchange

• Students must be indicated as NEP or LEP under Language Proficiency• Alternate testers are indicated using the “Alternate Assessment Participation” field

• DAC orders materials – the following must be ordered and are not automatic

• 1-12 paper • Accommodated forms (i.e. large print, braille)

• Test Administrator Scripts and Listening and Speaking CDs (as applicable) will now be included in the Large Print & Braille kits. When ordering, there is no need to also order a script or CD.

• If you need the script for human reader – order it through DRC help desk it is not available for order through WIDA AMS.

• Ordering support is in the WIDA AMS User Guide

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• Order through WIDA AMS• October 21 – November 6, 2020

• Online tests (Kinder and Alternate ACCESS will be ordered through the Pre ID file provided)

• 15% overage

• Additional Order window: December 18, 2020 – February 5, 2021

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• If you are an online testing school and you order a paper test, be sure to also order the Speaking test booklet (this is the book that has the pictures to accompany the Speaking CD). Reference the Speaking Test Materials list on page 65 of the TAM.

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• Plastic Bags and Ties for Materials Return

• Return Materials Instruction Packet

• Labels • Student (reported as NEP/LEP) in the Student Interchange• District/School (3 pages)• Do Not Process

• Testing Materials including Overage (15%)

Reminder: Alternate materials are combined with Online, Paper, and Kindergarten ACCESS for ELLs. Boxes with Alternate materials have a blue label.

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• District Packing List (white)

• School Box Range Sheet (white)

• School Packing Lists–District Set (white)

• District Security Checklist (white)

• Copy of School Security Checklists (white)

• Agreement to Maintain Confidentiality (blue)

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• Kindergarten Student Storybook

• Kindergarten Student Response Booklet

• Kindergarten Test Administrator's Script

• Kindergarten Student Activity Board

• Kindergarten Cards and Card Pouch Booklet

• Be sure to have at least two #2 pencils

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Make sure to have these items available:

• Test Administrator's Script

• Test Booklet

• Student Response Booklet

•Be sure to have at least two #2 pencils

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• Monitor accommodation assignment so that only students with an IEP or 504 are afforded accommodations on an English language proficiency assessment

• READ Plans or MTSS plans do not qualify for accommodations on ACCESS for ELLs

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• WIDA Accessibility and Accommodations Supplement

• Colorado Accommodations Crosswalk

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• Accommodations that must be pre-assigned• Manual Control of Item Audio, Repeat Item Audio,

Extended Speaking Response Time

• Do not broadly assign extended speaking time to all IEP/504 students who have extended time – be intentional about only assigning this to students who need extended time specifically for Speech issues.

• Repeat item audio is appropriate when IEPs or 504s refer to student having directions repeated.

• Practice accommodation logins -https://wida.wisc.edu/sites/default/files/resource/Preparing-Students-ACCESS-ELLs-Online.pdf

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Large Print Braille

CDE has a checklist available for students whocannot read Braille or cannot access signing. 35

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This is a secure test Actively proctor all test sessions Track and account for materials

Test booklets may not be distributed to test administrators prior to the testing dates

Non-disclosure and User Agreement (NDUA)If the electronic NDUA is signed through the training course, paper copies do not have to be signed.Additional copies can be found on WIDA’s website. Signed paper copies are for school/district records. Do not return to DRC, retain for 3 years.

• Secure test copyright law: 37 C.F.R. § 202.13(b)(1) https://www.law.cornell.edu/cfr/text/37/202.13

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• TAs must be employed by the school or district.

• Preferably, TAs will be: • licensed teachers, licensed administrators, instructional support para-

professionals, substitute teachers who hold a teaching certificate, school psychologists, school social workers, school librarians, school counselors, or speech pathologists

• School/district employees may administer assessments at the grade levels of their own children, but they may not administer the test to their own children or relatives, nor be in the testing environment during testing.

• For Kindergarten ACCESS or Alternate ACCESS, the TA needs to be a proficient English speaker who is able to model clear standard pronunciation of the English phonemes that will impact student responses.

• TAs administering the Alternate ACCESS must hold a State of Colorado educator license.

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• Test Administrators must: • Be trained annually • Complete the requirements of the district’s or school’s annual ACCESS

training• Participate in WIDA’s online training modules

• Independently earn an 80% or greater on the quiz(zes) that correspond(s) to the assessment being administered

• Read instructions in the TAM and familiarize themselves with test administration procedures prior to administering the test

• Be trained on specific accommodations if administering assessments in which students are provided accommodations

• Note: Student teachers may not serve as Test Administrators who are in charge of administering ACCESS for ELLs. However, they may serve as proctors who assist the Test Administrators.

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• Annual training needs to be held

• Verification of district trainings

• Pass the grades 1-12 Online and/or Paper quiz• TAs who administer paper Speaking only need to pass the quiz for the

grade level that they administer (completing this for Screener counts)

• TAs who administer Kindergarten need to pass that quiz

• TAs who administer Alternate ACCESS need to pass that quiz

• All online districts need at least one person who is prepared to administer paper should it be needed for an accessibility or accommodation

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Quizzes in the WIDA secure portal

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• Students are added to test sessions from information uploaded by CDE in November • If students were uploaded in WIDA AMS and are no longer NEP/LEP

remove them from test sessions

• Reminders • Double check test tickets are for the correct students

• Make sure laptops are charged

• Headphones and microphones work

• Follow DRC guidelines, do not overtax the system

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Step 1- Test Listening and Reading (either order)

Step 2- Run Tier Report

Step 3- Test Speaking and Writing (either order)

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• Student transfers during testing – only when at least 1 online test session has been completed and needs to be transferred to the new district.

1) District receiving the student emails Heather and the sending district.

Email subject line: STUDENT TRANSFER REQUEST

2) The sending district must “reply all” confirming that the student is no longer in their district.

3) The receiving district must upload the student information to Syncplicity.

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https://wida.wisc.edu/assess/access/preparing-students/practice?utm_source=CR-WW092320&utm_medium=email&utm_campaign=WIDAWednesday&utm_content=text-ACCESS-Test-Practice-and-Sample-Items

https://wida.wisc.edu/assess/access/preparing-students

https://wida.wisc.edu/sites/default/files/resource/Preparing-Students-ACCESS-ELLs-Online.pdf

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Contact the WIDA Client Services Center for questions regarding:

• ACCESS for ELLs training and certification

• WIDA account user names and passwords

• WIDA user account creation

• ACCESS for ELLs test administration procedures (online and paper-based)

• WIDA ACCESS Kindergarten placement test (K W-APT) screener

• WIDA Screener Online and Paper

help@wida.us

1-866-276-7735

Contact Data Recognition Corp (DRC) for questions regarding:

• WIDA AMS• WIDA AMS logins• Test ordering and returning• Printing and unlocking test tickets• Student transfer process

• Editing student grade information

• Generic test sessions

• Tier reports

• Pre ID labels

• Entering accommodations

• Using Chromebooks and iPads

• DRC Central Office Services (COS) Device

WIDA@datarecognitioncorp.com1-855-787-9615

• State Standardized Summative Assessments

• ACCESS for ELLs and CMAS EL accommodations Heather Villalobosvillalobospavia_h@cde.state.co.us

• ACCESS for ELLs DataPam Amatoamato_p@cde.state.co.us

• PAnext and CMAS logistics Sara Loerzelloerzel_l@cde.state.co.us

• CoAlt (DLM) and CMAS IEP and 504 Plan accommodations

Arti Sachdevasachdeva_a@cde.state.co.us

• PSAT and SAT (College Board Assessments)Jared Anthonyanthony_j@cde.state.co.us

• English Learner Coding, Program and Instruction

• EL Coding and October Count

Brooke Robinson

robinson_b@cde.state.co.us

• EL Identification (W-APT & Screener)

Doris Brock-Nguyen

brock-nguyen_d@cde.state.co.us

• EL Programing and Instruction Support

Morgan Cox

cox_m@cde.state.co.us

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Joyce ZurkowskiChief Assessment Officer

Will MortonDirector of Assessment Administration

Christina Wirth-HawkinsDirector of Assessment Development

Jared AnthonyCollege Board Suite of Assessments

Jasmine CareyPsychometrics

Heather Villalobos PaviaACCESS, CSLA, EL Accommodations

Shangte ShenData Analysis (Data Validations & Requests)

Collin BonnerNAEP, TIMSS & ICILS, Technology Support

Arti SachdevaCoAlt, DLM, SPED Accommodations

Molly MundContent Development (Math & Science)

Sara LoerzelCMAS Administration & PAnext

Nathan RedfordContent Development (ELA & Social Studies)

Pam AmatoData Operations (SBD)

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