No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300

Date of Uploading of Tender -httpseprocuregovineprocureapp 28-Jan-2021

Sr No QTY UOM

1

a 10 Nos

b 6 Nos

c 2 Nos

d 2 Nos

2

1 28-Jan-2021 (1700)

2 28-Jan-2021 (1730)

3 28-Jan-2021 (1800)

4 1-Feb-2021 (1600)

5 Not Required Not Required

6 2-Feb-2021 (1000)

7 12-Feb-2021 (1500)

8 12-Feb-2021 (1530)

Please see Annexure-V (part-2) for list of consumable items The rate should be valid for

One year(During AMC period)

Annual Maintenance Contract (Non-comprehensive) of the following DG Sets installed at IIT

Roorkee Campus

Part-2 (Rate Contract for consumable items)

Bid Submission End Date

Bid Opening Date

Note-2 E-way bill is to be issued by the VendersTransporter

For Reasonability of Rates The firm must enclose the last two supply orders for the same item with Financial Bid (Annexure-III) only

Note-3 The HSN SAC Code of the item must be mentioned

Critical Date Sheet

Published Date

Bid Document Download Sale Start Date

Seek Clarification End Date

Pre Bid Meeting Date

Bid Submission Start Date

Seek Clarification Start Date

uksVamp1 dik oLrq dk ewY oa dj vyxampvyx nrsquokkZA

Note-1 Please quote the Rate amp Taxes of the item separately

fufonk iys[kTender Document

Bids (Techno - Commercial) are invited Online at CPP Portal (httpseprocuregovineprocureapp) from the OEM their authorized

agentsauthorized service centre service provider for the following Services Items

Manual bids will not be accepted

Lkkexzh izcaku vuqHkkx Material Management Section

Indian Institute of Technology

RoorkeeRoorkee-247667( Haridwar)

(Uttarakhand) (India)

Phone-(O) 01332-28-4293 4693

E-mail mmiitriitracin

Hkkjrh izkS|ksfxdh laLFkku]Mdh

Mdhamp247667] gfjkj] mRrjk[kM] Hkkjr

Phone-(O) 01332-28-4293 4693

E-mail mmiitriitracin

GSTIN-05AAALI0033R4Z2

PAN-AAALI0033R

oLrqdkZ dh rduhdh fofkVrkiexcl Technical Specifications of itemService

Name of item Specifications

Fire Safety Engine Four Cylinder 75 HP Rating

(Make Kirloskar)

AMC Period One year from date of issue of Work Order

For details of Equipments for AMC and Scope of Work and other terms amp Conditions please see Annexure-V

125 KVA DG Sets

(Make 07 Cummins amp 03 Kirloskar)250 KVA DG Sets

(Make 03 Cummins amp 03 Kirloskar)380 KVA DG Sets

(Make 01 Cummins amp 01 Greaves)

1400000569xlsx 1of15

A

B

1

2

3

4

5

6

7

8

C NA

D

E

1

2

3

F

G

Chapter-2 Conditions of Contract

fuiknu cSad izRkHkwfr Performance Bank Guarantee (PBG) NA

While quoting sending rates the firm shall give an undertaking as per Annexure-II

fofk fuksiEarnest Money Deposit (EMD)

The Financial bids of only the Technically Qualified bidders will be opened The date and time for opening the

Financial Bid will be communicated to the respective firm later by the system (CPP Portal

(httpseprocuregovineprocureapp))

Representatives of the firms(s) may be present at the time of openings if they so desire

cksfyks dk [kksyk tkuk Opening of Bids The Technical Bids will be opened online at CPPP Portal (httpseprocuregovineprocureapp)-Plz refer Critical

Date Sheet

The Tender should be enclosed with proper certifications like Agency Certification Authorization certificate andor

Proprietary Certificate as the case may be in support of your offer

cksyh dk tek fdk tkuk Submission of Bids

The bids should be submitted with Annexure-I II III V Tender Acceptance Letter amp Price Bid

in XLS Format

Rates in xls format will only be considered for Financial evaluation The bids should be on official pad preferably with GST Number of the firm

The quotations should bear full details and where possible may be duly supported with catalogues pamphlets

literature samples of the itemitems as the case may be for comparing the quality and rates of the item(s)

The transportation cost insurance charge etc if any percentage rate of GST or all other taxes and duties should be

clearly mentioned

Chapter-1 Instruction to bidders

The bids rates tenders should remain valid for a minimum period of 90 days from the date of opening

The rates shall not be subject to escalation of any nature

The rates quoted should be applicable to educational institutions and any cost advantage received in lieu thereof

should be passed on the Institution

Bsdk nsukAward of ContractThe final selection of the bidder for the award of the contract will be made on the basis of the lowest commercial

bid amongst the Technically Qualified Bidders

iwoZampvkiwfrZ fujhkkPre-supply Inspection

Authorized representative of the Institute shall make the final inspection before supply of the item at site of the

firm if required

1400000569xlsx 2of15

H

I

A

J

K

L

M

1

2

34

5

6

N

1

2

3

4

5

6

7

89

10

11

12

oLrq dh vkiwfrZSupply of Item

The whole supply as per order shall have to be completed within the time mentioned in the order failing which the

IIT Roorkee shall have the right to accept or reject any quantity of items ordered The firm will have to arrange for

supply of the material in good condition

Hkqxrku dh krsZPayment Terms

naMPenalty

A penalty of 05 of the total order value per week shall be levied for the delay subject to a maximum of 5 of the

total order value

vizRkfrsquokr kVukForce Majeure

Payment in INR for AMCService

QuarterlyHalfyearly after satisfactory completion of workservice duly certified by the HODPI

For the purpose of and within the scope of contract by way of indication and not of limitation the term ldquoForce

Majeurerdquo shall mean acts of nature strikes Lockouts or other industrial disturbances act of publicenemy wars

blockades insurrection riots epidemics landslides earthquakes storms lightening flood washouts civil

disturbances explosion and any other similar even not within the control of either party on which by exercise of due

care and diligence neither party is able to prevent or overcome

eLFkrkArbitration

In the event of any difference or dispute arising out this work all effort shall be made by both the parties to settle

the same amicably Failing an amicable settlement the dispute shall be finally settled through arbitration conducted

under the Arbitration and Conciliation Act 1996 by arbitrators appointed in accordance with the said Act The

arbitration shall give reasoned and speaking award All disputes are subject to Roorkee jurisdiction only

cksyh vLohdrh ds fy ekunaMCriteria for bid rejection

Indian Agent should submit the certificate from the Foreign Principal that they are the Authorized amp Registered

Indian Agent

The quantity shown in the tender can be increased or decreased to any extent depending upon the actual

requirement

The decision of the institute in all matters relating to eligibility acceptance rejection of the bid will be final and

binding on the applicants

IIT Roorkee discourages High Sea Sale purchase All tenders with High Sea Sale will be rejectedThe firms should clearly mention (in the financial bid) the Harmonized System of Classification (HS code) defined by

the Central Custom and Excise Board (Govt of India)- for the item(s) involving import

fVIikh Note

If the supplierfirm is manufacturerauthorized dealersole distributorof the item the certificate to this effect

should be attached

Please note that the firms must submit the compliance Statement in an organized and structured manner in respect

of all the specifications as per Annexure-VI with the supporting catalogueleaflet of the firm Annexure-I II amp V have

to be submitted with Technical Bid and Annexure-III with financial bid

It may also be noted that the tender bids received after the stipulated date amp time or found incomplete and the

tender bids containing falseincorrect information shall be summarily rejected The Institute shall not entertain any

communication in this regard whatsoever

The firm is required to give its Bank Account details with IFSC for the purpose of making e-payment

The Indian Institute of Technology (IIT) Roorkee reserves the right to reject any quotation wholly or partly without

assigning any reason

Chapter-3 Schedules of requirements

If an agent submits bid on behalf of the PrincipalOEM the same agent can not submit a bid on behalf of another

PrincipalOEM in the same tender for the same itemproduct

If ldquoextra as actualrdquo etc are mentioned against any of the price components in the bid the bid will be rejected

If the firm quotes NIL charges consideration the bid shall be treated as unresponsive and will not be considered

If any bidder submitting twomultiple bids for the same item of a tender bothall the bids of that bidder will be

outrightly rejected

If technical bid found without the required undertaking (Annexure-II)

If it found at a later date that any information given in the bids is Incorrectfalse then the bid is liable to be

disqualifiedrejected

Canvassing in any form will result to disqualification

If the bid opening date happens to be a holiday then the bid will be opened at 330PM of the next working day

followed by the holiday

1400000569xlsx 3of15

A

B

1

2

3

4

5

6

7

8

C NA

D

E

1

2

3

F

G

Chapter-2 Conditions of Contract

fuiknu cSad izRkHkwfr Performance Bank Guarantee (PBG) NA

While quoting sending rates the firm shall give an undertaking as per Annexure-II

fofk fuksiEarnest Money Deposit (EMD)

The Financial bids of only the Technically Qualified bidders will be opened The date and time for opening the

Financial Bid will be communicated to the respective firm later by the system (CPP Portal

(httpseprocuregovineprocureapp))

Representatives of the firms(s) may be present at the time of openings if they so desire

cksfyks dk [kksyk tkuk Opening of Bids The Technical Bids will be opened online at CPPP Portal (httpseprocuregovineprocureapp)-Plz refer Critical

Date Sheet

The Tender should be enclosed with proper certifications like Agency Certification Authorization certificate andor

Proprietary Certificate as the case may be in support of your offer

cksyh dk tek fdk tkuk Submission of Bids

The bids should be submitted with Annexure-I II III V Tender Acceptance Letter amp Price Bid

in XLS Format

Rates in xls format will only be considered for Financial evaluation The bids should be on official pad preferably with GST Number of the firm

The quotations should bear full details and where possible may be duly supported with catalogues pamphlets

literature samples of the itemitems as the case may be for comparing the quality and rates of the item(s)

The transportation cost insurance charge etc if any percentage rate of GST or all other taxes and duties should be

clearly mentioned

Chapter-1 Instruction to bidders

The bids rates tenders should remain valid for a minimum period of 90 days from the date of opening

The rates shall not be subject to escalation of any nature

The rates quoted should be applicable to educational institutions and any cost advantage received in lieu thereof

should be passed on the Institution

Bsdk nsukAward of ContractThe final selection of the bidder for the award of the contract will be made on the basis of the lowest commercial

bid amongst the Technically Qualified Bidders

iwoZampvkiwfrZ fujhkkPre-supply Inspection

Authorized representative of the Institute shall make the final inspection before supply of the item at site of the

firm if required

1400000569xlsx 2of15

H

I

A

J

K

L

M

1

2

34

5

6

N

1

2

3

4

5

6

7

89

10

11

12

oLrq dh vkiwfrZSupply of Item

The whole supply as per order shall have to be completed within the time mentioned in the order failing which the

IIT Roorkee shall have the right to accept or reject any quantity of items ordered The firm will have to arrange for

supply of the material in good condition

Hkqxrku dh krsZPayment Terms

naMPenalty

A penalty of 05 of the total order value per week shall be levied for the delay subject to a maximum of 5 of the

total order value

vizRkfrsquokr kVukForce Majeure

Payment in INR for AMCService

QuarterlyHalfyearly after satisfactory completion of workservice duly certified by the HODPI

For the purpose of and within the scope of contract by way of indication and not of limitation the term ldquoForce

Majeurerdquo shall mean acts of nature strikes Lockouts or other industrial disturbances act of publicenemy wars

blockades insurrection riots epidemics landslides earthquakes storms lightening flood washouts civil

disturbances explosion and any other similar even not within the control of either party on which by exercise of due

care and diligence neither party is able to prevent or overcome

eLFkrkArbitration

In the event of any difference or dispute arising out this work all effort shall be made by both the parties to settle

the same amicably Failing an amicable settlement the dispute shall be finally settled through arbitration conducted

under the Arbitration and Conciliation Act 1996 by arbitrators appointed in accordance with the said Act The

arbitration shall give reasoned and speaking award All disputes are subject to Roorkee jurisdiction only

cksyh vLohdrh ds fy ekunaMCriteria for bid rejection

Indian Agent should submit the certificate from the Foreign Principal that they are the Authorized amp Registered

Indian Agent

The quantity shown in the tender can be increased or decreased to any extent depending upon the actual

requirement

The decision of the institute in all matters relating to eligibility acceptance rejection of the bid will be final and

binding on the applicants

IIT Roorkee discourages High Sea Sale purchase All tenders with High Sea Sale will be rejectedThe firms should clearly mention (in the financial bid) the Harmonized System of Classification (HS code) defined by

the Central Custom and Excise Board (Govt of India)- for the item(s) involving import

fVIikh Note

If the supplierfirm is manufacturerauthorized dealersole distributorof the item the certificate to this effect

should be attached

Please note that the firms must submit the compliance Statement in an organized and structured manner in respect

of all the specifications as per Annexure-VI with the supporting catalogueleaflet of the firm Annexure-I II amp V have

to be submitted with Technical Bid and Annexure-III with financial bid

It may also be noted that the tender bids received after the stipulated date amp time or found incomplete and the

tender bids containing falseincorrect information shall be summarily rejected The Institute shall not entertain any

communication in this regard whatsoever

The firm is required to give its Bank Account details with IFSC for the purpose of making e-payment

The Indian Institute of Technology (IIT) Roorkee reserves the right to reject any quotation wholly or partly without

assigning any reason

Chapter-3 Schedules of requirements

If an agent submits bid on behalf of the PrincipalOEM the same agent can not submit a bid on behalf of another

PrincipalOEM in the same tender for the same itemproduct

If ldquoextra as actualrdquo etc are mentioned against any of the price components in the bid the bid will be rejected

If the firm quotes NIL charges consideration the bid shall be treated as unresponsive and will not be considered

If any bidder submitting twomultiple bids for the same item of a tender bothall the bids of that bidder will be

outrightly rejected

If technical bid found without the required undertaking (Annexure-II)

If it found at a later date that any information given in the bids is Incorrectfalse then the bid is liable to be

disqualifiedrejected

Canvassing in any form will result to disqualification

If the bid opening date happens to be a holiday then the bid will be opened at 330PM of the next working day

followed by the holiday

1400000569xlsx 3of15

H

I

A

J

K

L

M

1

2

34

5

6

N

1

2

3

4

5

6

7

89

10

11

12

oLrq dh vkiwfrZSupply of Item

The whole supply as per order shall have to be completed within the time mentioned in the order failing which the

IIT Roorkee shall have the right to accept or reject any quantity of items ordered The firm will have to arrange for

supply of the material in good condition

Hkqxrku dh krsZPayment Terms

naMPenalty

A penalty of 05 of the total order value per week shall be levied for the delay subject to a maximum of 5 of the

total order value

vizRkfrsquokr kVukForce Majeure

Payment in INR for AMCService

QuarterlyHalfyearly after satisfactory completion of workservice duly certified by the HODPI

For the purpose of and within the scope of contract by way of indication and not of limitation the term ldquoForce

Majeurerdquo shall mean acts of nature strikes Lockouts or other industrial disturbances act of publicenemy wars

blockades insurrection riots epidemics landslides earthquakes storms lightening flood washouts civil

disturbances explosion and any other similar even not within the control of either party on which by exercise of due

care and diligence neither party is able to prevent or overcome

eLFkrkArbitration

In the event of any difference or dispute arising out this work all effort shall be made by both the parties to settle

the same amicably Failing an amicable settlement the dispute shall be finally settled through arbitration conducted

under the Arbitration and Conciliation Act 1996 by arbitrators appointed in accordance with the said Act The

arbitration shall give reasoned and speaking award All disputes are subject to Roorkee jurisdiction only

cksyh vLohdrh ds fy ekunaMCriteria for bid rejection

Indian Agent should submit the certificate from the Foreign Principal that they are the Authorized amp Registered

Indian Agent

The quantity shown in the tender can be increased or decreased to any extent depending upon the actual

requirement

The decision of the institute in all matters relating to eligibility acceptance rejection of the bid will be final and

binding on the applicants

IIT Roorkee discourages High Sea Sale purchase All tenders with High Sea Sale will be rejectedThe firms should clearly mention (in the financial bid) the Harmonized System of Classification (HS code) defined by

the Central Custom and Excise Board (Govt of India)- for the item(s) involving import

fVIikh Note

If the supplierfirm is manufacturerauthorized dealersole distributorof the item the certificate to this effect

should be attached

Please note that the firms must submit the compliance Statement in an organized and structured manner in respect

of all the specifications as per Annexure-VI with the supporting catalogueleaflet of the firm Annexure-I II amp V have

to be submitted with Technical Bid and Annexure-III with financial bid

It may also be noted that the tender bids received after the stipulated date amp time or found incomplete and the

tender bids containing falseincorrect information shall be summarily rejected The Institute shall not entertain any

communication in this regard whatsoever

The firm is required to give its Bank Account details with IFSC for the purpose of making e-payment

The Indian Institute of Technology (IIT) Roorkee reserves the right to reject any quotation wholly or partly without

assigning any reason

Chapter-3 Schedules of requirements

If an agent submits bid on behalf of the PrincipalOEM the same agent can not submit a bid on behalf of another

PrincipalOEM in the same tender for the same itemproduct

If ldquoextra as actualrdquo etc are mentioned against any of the price components in the bid the bid will be rejected

If the firm quotes NIL charges consideration the bid shall be treated as unresponsive and will not be considered

If any bidder submitting twomultiple bids for the same item of a tender bothall the bids of that bidder will be

outrightly rejected

If technical bid found without the required undertaking (Annexure-II)

If it found at a later date that any information given in the bids is Incorrectfalse then the bid is liable to be

disqualifiedrejected

Canvassing in any form will result to disqualification

If the bid opening date happens to be a holiday then the bid will be opened at 330PM of the next working day

followed by the holiday

1400000569xlsx 3of15

13

14

15

16

17

18

19

20

For any Clarification regarding technical specifications of item Please Contact

Shri Pradeep Kumar

Dauhare

Estate amp Works

IIT Roorkee

Estate amp Works

IIT Roorkee

In Item Rate BoQ xls sheet If quoted 0 for the itemsservices in column M then it will be considered that the

itemsservices will be provided free of cost

The quantity shown against the item is approximate and may vary as per demand of the Institute at the time of

placing order Also the final requirement of each line item will be decided by the Institute at the time of placing the

PO

Any corrigendumaddendumerrata in respect of the Tender Notice Enquiry letter shall be made available CPP

Portal (httpseprocuregovineprocureapp) Hence prospective bidders are advised to visit the CPP Portal

(httpseprocuregovineprocureapp) regularly

Bidders shall be responsible for the correctness of the information provided in the enquiry lettertender document

If it is found at a later date that any information given in the bid is Incorrectfalse then the bid is liable to be

disqualifiedrejected

Before submission of bids bidders should read the complete enquiry lettertender document carefully and ensure

that the bidders fulfill the eligibility criteria

Chapter-6 Contract Form Work Order is used as Contract Form

Chapter-7 Other Standard Forms if any to be utilized by the

purchaser and biddersTender Acceptance Letter

In case the itemproduct is under rate contract with DGSampD or GeM then Bidder should certify that the rate quoted

is not over and above (higher side) the rates under RC with the DGSampD or GeM

Chapter-4 Specifications and allied Technical details Plz See Annexure- I II V

Chapter-5 Price Schedule (to be utilized by the bidders for

quoting their prices online in XLS format at CPPP Portal

(httpseprocuregovineprocureapp)

Plz See Annexure- III amp Price Bid in XLS Format

The Institute reserves the right to rectify any discrepancy of this advertisement if found later on In case of any

inadvertent mistake in the process which may be detected at any stage even after the issue of purchase order

the Institute reserves the right to modifywithdrawcancel any communication made to the bidder

Ph-01332-28-4858

Email pradeepelectenggaadiitracin

उप कलसचिव frac14Lkkexzh izcakufrac12 lgkd dqylfpo (Lkkexzh izcaku) Deputy Registrar (MM) Assistant Registrar (MM)

Document Digitally Signed on httpseprocuregovineprocureapp

Or

In case calculation mistakes are found in the financial bid then the Institute will consider calculate the total

amount on the basis of rate quoted per unit OR total amount as per the total column whichever is less If the

total amount is considered as per the total column the rate per unit will be calulated accordingly and will be

processed furtherIn Item Wise BoQ xls sheet In column M leave blank for the itemservice not providedquoted by you If quoted

0 then it will be considered that the itemservice will be provided free of cost

1400000569xlsx 4of15

Annexure ndashI

SrNo Qty UOM Offered specifications

of item(s)

by the firm

Firmrsquos Profile

1

2

Note

Please Refer to Annexure V

ManufacturerAuthorized AgentDistributorDealerSupplier(valid certificate must be attached)

E-mail ID amp TelephoneMobile No Detail of Bank AC

1 ldquooffered specificationsrdquo should be filled up properly in the format provided as per Annexure-I

3 The HSN SAC Code of the item must be mentioned

For details of Equipments for AMC and Scope of Work and other terms amp Conditions please see Annexure-V

Signature___________________

Name _____________________

Designation ________________

Seal of the Organisation

rduhdh cksyh

foLrr foojk vuqikyu fjiksVZ ds lkFk izLrqr fdk tkuk gS (vius vkfkdkfjd ysVj gsM ij fodzsrkQeZ kjk izLrqr djus ds fy )

Detailed specification cum compliance report to be submitted with the Technical Bid

(to be submitted by the vendorfirm on its official letter head)

(For Detailed Technical Specification Plz refer Annexure-V)

Name amp Required Specifications of Item(s)

2 Volume amp Weight of the item should also be mentioned

1400000569xlsx 5of15

Annexure ndashII

Ref No No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300Dated- 28-Jan-21

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

micakUNDERTAKING

It is certified that the firm has never been black-listed from any Government Department (StateCentral Govt

Autonomous PSU)

That all the termsconditions mentioned in the enquiry lettertender against which the rates are being given are

acceptable to the firm

Signature_______________

Name_______________

1400000569xlsx 6of15

Annexure ndashI

SrNo Qty UOM Offered specifications

of item(s)

by the firm

Firmrsquos Profile

1

2

Note

Please Refer to Annexure V

ManufacturerAuthorized AgentDistributorDealerSupplier(valid certificate must be attached)

E-mail ID amp TelephoneMobile No Detail of Bank AC

1 ldquooffered specificationsrdquo should be filled up properly in the format provided as per Annexure-I

3 The HSN SAC Code of the item must be mentioned

For details of Equipments for AMC and Scope of Work and other terms amp Conditions please see Annexure-V

Signature___________________

Name _____________________

Designation ________________

Seal of the Organisation

rduhdh cksyh

foLrr foojk vuqikyu fjiksVZ ds lkFk izLrqr fdk tkuk gS (vius vkfkdkfjd ysVj gsM ij fodzsrkQeZ kjk izLrqr djus ds fy )

Detailed specification cum compliance report to be submitted with the Technical Bid

(to be submitted by the vendorfirm on its official letter head)

(For Detailed Technical Specification Plz refer Annexure-V)

Name amp Required Specifications of Item(s)

2 Volume amp Weight of the item should also be mentioned

1400000569xlsx 5of15

Annexure ndashII

Ref No No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300Dated- 28-Jan-21

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

micakUNDERTAKING

It is certified that the firm has never been black-listed from any Government Department (StateCentral Govt

Autonomous PSU)

That all the termsconditions mentioned in the enquiry lettertender against which the rates are being given are

acceptable to the firm

Signature_______________

Name_______________

1400000569xlsx 6of15

Annexure ndashII

Ref No No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300Dated- 28-Jan-21

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

micakUNDERTAKING

It is certified that the firm has never been black-listed from any Government Department (StateCentral Govt

Autonomous PSU)

That all the termsconditions mentioned in the enquiry lettertender against which the rates are being given are

acceptable to the firm

Signature_______________

Name_______________

1400000569xlsx 6of15

Annexure-III

Ref No No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300Date 28-Jan-21

Rates

Sr No Name of item Specifications Qty UOM Rate Amount (INR Only)

0

1) Price of the items should be clearly mentioned if supplied Free of Cost

Terms amp Conditions

1 Prices

2 Payment Should be clearly mentioned As per clause-I of enquiry letter3 Validity4 Delivery period5 Other charges

One year from date of issue of Work Order7 Rejection AMC if not found as per the required scope of work would be rejected8 Penalty Clause As per clause-J of enquiry letter

Signature_______________________Name__________________________Designation_____________________Seal Of the FirmOrganization_______

Details of Institute

IEC CODE 0100000011 0001069-2770325 SBI IIT ROORKEE0303974-2770324 PNB IIT ROORKEE

AMC Period

Estate amp Works

IIT Roorkee

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

Financial Bid(to be submitted by the vendorfirm on its official letter head)

Total

To be filled in XLS sheet (attached)

AD CODE

Grand Total Rs

6

1400000569xlsx 7of15

Annexure-IV

Instructions to the Bidders to submit the bids online through the Central Public Procurement Portal for e Procurement at httpseprocuregovineprocureapp

1

2

3

4

56

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Bidder may select the tender in which heshe is interested in by using the search option and then move it to the lsquomy

tendersrsquo folder

The details of the DDany other accepted instrument physically delivered should tally with the details available in

the scanned copy and the data entered during bid submission time otherwise submitted bid shall not be acceptable

or liable for rejection (If applicable)

The bidder has to digitally sign and upload the required bid documents one by one as indicated Every act of using

DSC for downloading the bids and uploading their offers shall be deemed to be a confirmation that they have read

understood and agreed with all clauses of the bid document including General conditions of contract without any

exceptionThe bidder has to upload the relevant files required as indicated in the cover content In case of any irrelevant files

the bid may be rejected

If the price bid format is provided in a spread sheet file like BoQ_XXXXxls the rates offered should be entered in the

allotted space only and uploaded after filling the relevant columns The Priced-bidBOQ template shall not be

modified replaced by the bidder else the bid submitted is liable to be rejected for the tender

It shall be deemed that the bidder has read and understood all the terms and conditions before submitting the

offerBidder should go through the tender schedules carefully and upload the documents as asked otherwise the

incomplete bid shall stand rejectedBidder in advance should get ready the bid documents to be submitted as indicated in the tender document

schedule and ordinarily it shall be in PDFxlsrarjpgdwf formats If there is more than one document all may be

clubbed together and provided in the requested format Bidders Bid documents may be scanned with 100 dpi with

black and white option It is advisable that each document to be uploaded through online for the tenders should be

less than 2 MB If any document is more than 2MB it can be reduced through ziprar and the same if permitted may

be uploaded The file size being less than 1 MB the transaction uploading time will be very fast

The Bidders can update well in advance the documents such as certificates annual report details etc under ldquoMy

Space optionrdquo and these can be selected as per tender requirements and then send along with bid documents during

bid submission This will facilitate the bid submission process faster by reducing upload time of bids

Bidder should submit the Tender Fee EMD as specified in the tender Scanned copy of the same should be uploaded

as part of the offer

Bidder may log in to the site through the secured login by the user id password chosen during

enrolmentregistration and then by submitting the password of the e-TokenSmartcard to access DSC

While submitting the bids online the bidder shall read the terms and conditions and may accept the same to

proceed further to submit the bid packetsThe bidder has to select the payment option as offline to pay the Tender FEE EMD as applicable and enter details of

the same

Instructions for Online Bid Submission

Possession of valid Digital Signature Certificate (DSC) and enrollmentregistration of the contractorsbidders on the

e-Procuremente-tender portal are prerequisite for etendering

Any clarifications may be sought online through the tender site through the contact details or during pre-bid

meeting if any Bidder should take into account the corrigendum if any published before submitting the bids online

The registered DSC only should be used by the bidder in the transactions and should ensure safety of the sameContractorBidder may go through the tenders published on the site and download the tender documents

schedules for the tenders

After downloadinggetting the tender documentschedules the Bidder should go through them carefully and then

submit the documents as required otherwise bid will be rejected

From my tender folder he may select the tender to view all the details uploaded there

Bidder should register for the enrollment in the e-Procurement site using the ldquoOnline Bidder Enrollmentrdquo option

available on the home page Portal enrollment is generally free of charge During enrollmentregistration the

bidders should provide only valid and true information including valid email id All the correspondence shall be made

directly with the contractorsbidders through email id as registeredBidder need to login to the site through their user ID password chosen during enrollmentregistrationThen the Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by

SIFYnCodeeMudra etc recognized by Controller of Certifying Authorities (CCA) India on eTokenSmartCard should

be registered

1400000569xlsx 8of15

22

23

24

25

26

27

28

29

The confidentiality of the bids is maintained with the use of Secured Socket Layer (SSL) 128 bit encryption

technology Data storage encryption of sensitive fields is done

The bidder should logout of the tendering system using the normal logout option available at the top right hand

corner and not by selecting the (X) exit option in the browser

The bidders are advised to submit the bids through online e-tendering system to the Tender Inviting Authority (TIA)

well before the bid submission due date and time (as per Server System Clock) The TIA shall not be held responsible

for any delay or the difficulties faced during the submission of bids online by the bidders

After the bid submission (ie after Clicking ldquoFreeze Bid Submissionrdquo in the portal) the acknowledgement number

indicated by the system should be printed by the bidder and kept as a record of evidence for online submission of

bid for the particular tender and also be used as entry pass to participate in the bid opening

The time settings fixed in the server side and displayed at the top of the tender site shall remain valid for all actions

of requesting bid submission bid opening etc in the e- Tender system The bidders should follow such time during

bid submission

All the data being entered by the bidders would be encrypted using Public Key Infrastructure (PKI) encryption

techniques to ensure the secrecy of the data The data entered is not retrievable by unauthorized persons during the

bid submission and until the time of bid opening by any person

Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated

symmetric key Further this key is subjected to asymmetric encryption using buyersbid openersrsquo public keys

Overall the uploaded tender documents become readable only after the tender opening by the authorized bid

openers

For any queries regarding e-Tendering process the bidders may contact at address as provided in the tender

document Parallely for any further queries the bidders are advised to contact over phone 0120-4001005 or send

an e-mail to ndash cppp-nicnicin

1400000569xlsx 9of15

DateSub Acceptance of Terms amp Conditions of Tender

Tender No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300

Dear Sir

1

2

3

4

5

Tender Acceptance Letter(To be given on Company Letter Head)

__________________________________________________________________________________________________________________________________________________

Tender description___________________________________________________________________________________________________

Yours Faithfully

(Signature of the Bidder with Official Seal)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

IWe have downloaded obtained the tender document(s) for the above mentioned lsquoTender Norsquo from the web

site(s) namely

as per your advertisement given in the above mentioned website(s)

IWe hereby certify that IWe have read the entire terms and conditions of the tender documents from Page No

_____________ to ______________ (including all documents like section(s) schedules(s) etc) which form part of

the contract agreement and Iwe shall abide hereby by the termsconditions clauses contained therein

The corrigendum(s) issued from time to time by your department organisation too have also been taken into

consideration while submitting this acceptance letter

IWe hereby unconditionally accept the tender conditions of above mentioned tender document(s) corrigendum(s)

in its totalityentirety

In case any provisions of this tender are found violated then your departmentorganisation shall without prejudice

to any other right or remedy be at liberty to reject this tenderbid including the forfeiture of the full said earnest

money deposit absolutely

1400000569xlsx 10of15

I

Jl +I1tl111 ~ntllfTI~ ~ ~~~

~- 247667 (3ct1Iltj 0S)

ampftc ltt ~ tHialqj INDENT FOR PURCHASE

SAP PR No 1400000569 RaJiCflDate ___

In case of procurement from Project grant The following must be filled up WBS Elements No CL Account _____

~-3lPartA A Indenter amp Department

SI No Particulars 1 Name of Indenter Pradeep Kumar Dauhare 2 Designation AEE (E) 3 DepartmentUnitCentreOffice Estate amp Works 4 Email amp Phone No Pradeepelectenggaad iitrac in

01332-284858 5 Domestic Purchase j Foreign Purchase Domestic Purchase

B Bills of Materials

SNo Name of Item (s) Qty Unit Estimated Unit Price

Total estimated cost of order

PART-I Annual Maintenance Contract (Non-comprehensive) of the following DG sets installed at liT Roorkee Campus

1 125 KVA DG Sets (07 Cummins amp 03 Kirloskar) 10 Nos 1296000 12960000 2 250 KVA DG Sets (03 Cummins amp 03 Kirloskar) 6 Nos 1512000 9072000 3 380 KVA DG Sets (01 Cummins amp 01 Greaves) 2 Nos 1944000 3888000 4 Fire Safety Engine Four Cylinder 75 HP Rating (Make

Kirloskar) 2 Nos 1080000 2160000

Total 28080000 GST18 5054400

Total (Part-I) 33134400 PART-II Rate Contract for consumable items

1

--

Supply of Kit Fuel Filter with a-ring Part Noshy3238493

1 No 70000 70000

2 Supply of Kit Element Lub Oil with a-ring Part Noshy3238493

1 No 50000 50000

3 Supply of Kit Super by pass Filter with a-ring Part No- 3879488

1 No 102600 102600

4 Supply of Air Filter (Inner+ Outer) Part Noshy4055279280

1 No 583200 583200

5 Supply of Air Filter (Inner + Outer) Part Noshy3814695696

1 No 252500 252500

6 -

Supply of Hose Part No- 63495 1 No 20000 20000

7 Supply of Hose Part No- 67185 1 No 21500 21500

8 -

Supply of Solonoid Coil Part No- A044f796 1 No 324000 324000

9 Supply of Oil Safty Part No- 3408609 1 No 820000 820000

Annexure-IV

Instructions to the Bidders to submit the bids online through the Central Public Procurement Portal for e Procurement at httpseprocuregovineprocureapp

1

2

3

4

56

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Bidder may select the tender in which heshe is interested in by using the search option and then move it to the lsquomy

tendersrsquo folder

The details of the DDany other accepted instrument physically delivered should tally with the details available in

the scanned copy and the data entered during bid submission time otherwise submitted bid shall not be acceptable

or liable for rejection (If applicable)

The bidder has to digitally sign and upload the required bid documents one by one as indicated Every act of using

DSC for downloading the bids and uploading their offers shall be deemed to be a confirmation that they have read

understood and agreed with all clauses of the bid document including General conditions of contract without any

exceptionThe bidder has to upload the relevant files required as indicated in the cover content In case of any irrelevant files

the bid may be rejected

If the price bid format is provided in a spread sheet file like BoQ_XXXXxls the rates offered should be entered in the

allotted space only and uploaded after filling the relevant columns The Priced-bidBOQ template shall not be

modified replaced by the bidder else the bid submitted is liable to be rejected for the tender

It shall be deemed that the bidder has read and understood all the terms and conditions before submitting the

offerBidder should go through the tender schedules carefully and upload the documents as asked otherwise the

incomplete bid shall stand rejectedBidder in advance should get ready the bid documents to be submitted as indicated in the tender document

schedule and ordinarily it shall be in PDFxlsrarjpgdwf formats If there is more than one document all may be

clubbed together and provided in the requested format Bidders Bid documents may be scanned with 100 dpi with

black and white option It is advisable that each document to be uploaded through online for the tenders should be

less than 2 MB If any document is more than 2MB it can be reduced through ziprar and the same if permitted may

be uploaded The file size being less than 1 MB the transaction uploading time will be very fast

The Bidders can update well in advance the documents such as certificates annual report details etc under ldquoMy

Space optionrdquo and these can be selected as per tender requirements and then send along with bid documents during

bid submission This will facilitate the bid submission process faster by reducing upload time of bids

Bidder should submit the Tender Fee EMD as specified in the tender Scanned copy of the same should be uploaded

as part of the offer

Bidder may log in to the site through the secured login by the user id password chosen during

enrolmentregistration and then by submitting the password of the e-TokenSmartcard to access DSC

While submitting the bids online the bidder shall read the terms and conditions and may accept the same to

proceed further to submit the bid packetsThe bidder has to select the payment option as offline to pay the Tender FEE EMD as applicable and enter details of

the same

Instructions for Online Bid Submission

Possession of valid Digital Signature Certificate (DSC) and enrollmentregistration of the contractorsbidders on the

e-Procuremente-tender portal are prerequisite for etendering

Any clarifications may be sought online through the tender site through the contact details or during pre-bid

meeting if any Bidder should take into account the corrigendum if any published before submitting the bids online

The registered DSC only should be used by the bidder in the transactions and should ensure safety of the sameContractorBidder may go through the tenders published on the site and download the tender documents

schedules for the tenders

After downloadinggetting the tender documentschedules the Bidder should go through them carefully and then

submit the documents as required otherwise bid will be rejected

From my tender folder he may select the tender to view all the details uploaded there

Bidder should register for the enrollment in the e-Procurement site using the ldquoOnline Bidder Enrollmentrdquo option

available on the home page Portal enrollment is generally free of charge During enrollmentregistration the

bidders should provide only valid and true information including valid email id All the correspondence shall be made

directly with the contractorsbidders through email id as registeredBidder need to login to the site through their user ID password chosen during enrollmentregistrationThen the Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by

SIFYnCodeeMudra etc recognized by Controller of Certifying Authorities (CCA) India on eTokenSmartCard should

be registered

1400000569xlsx 8of15

22

23

24

25

26

27

28

29

The confidentiality of the bids is maintained with the use of Secured Socket Layer (SSL) 128 bit encryption

technology Data storage encryption of sensitive fields is done

The bidder should logout of the tendering system using the normal logout option available at the top right hand

corner and not by selecting the (X) exit option in the browser

The bidders are advised to submit the bids through online e-tendering system to the Tender Inviting Authority (TIA)

well before the bid submission due date and time (as per Server System Clock) The TIA shall not be held responsible

for any delay or the difficulties faced during the submission of bids online by the bidders

After the bid submission (ie after Clicking ldquoFreeze Bid Submissionrdquo in the portal) the acknowledgement number

indicated by the system should be printed by the bidder and kept as a record of evidence for online submission of

bid for the particular tender and also be used as entry pass to participate in the bid opening

The time settings fixed in the server side and displayed at the top of the tender site shall remain valid for all actions

of requesting bid submission bid opening etc in the e- Tender system The bidders should follow such time during

bid submission

All the data being entered by the bidders would be encrypted using Public Key Infrastructure (PKI) encryption

techniques to ensure the secrecy of the data The data entered is not retrievable by unauthorized persons during the

bid submission and until the time of bid opening by any person

Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated

symmetric key Further this key is subjected to asymmetric encryption using buyersbid openersrsquo public keys

Overall the uploaded tender documents become readable only after the tender opening by the authorized bid

openers

For any queries regarding e-Tendering process the bidders may contact at address as provided in the tender

document Parallely for any further queries the bidders are advised to contact over phone 0120-4001005 or send

an e-mail to ndash cppp-nicnicin

1400000569xlsx 9of15

DateSub Acceptance of Terms amp Conditions of Tender

Tender No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300

Dear Sir

1

2

3

4

5

Tender Acceptance Letter(To be given on Company Letter Head)

__________________________________________________________________________________________________________________________________________________

Tender description___________________________________________________________________________________________________

Yours Faithfully

(Signature of the Bidder with Official Seal)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

IWe have downloaded obtained the tender document(s) for the above mentioned lsquoTender Norsquo from the web

site(s) namely

as per your advertisement given in the above mentioned website(s)

IWe hereby certify that IWe have read the entire terms and conditions of the tender documents from Page No

_____________ to ______________ (including all documents like section(s) schedules(s) etc) which form part of

the contract agreement and Iwe shall abide hereby by the termsconditions clauses contained therein

The corrigendum(s) issued from time to time by your department organisation too have also been taken into

consideration while submitting this acceptance letter

IWe hereby unconditionally accept the tender conditions of above mentioned tender document(s) corrigendum(s)

in its totalityentirety

In case any provisions of this tender are found violated then your departmentorganisation shall without prejudice

to any other right or remedy be at liberty to reject this tenderbid including the forfeiture of the full said earnest

money deposit absolutely

1400000569xlsx 10of15

I

Jl +I1tl111 ~ntllfTI~ ~ ~~~

~- 247667 (3ct1Iltj 0S)

ampftc ltt ~ tHialqj INDENT FOR PURCHASE

SAP PR No 1400000569 RaJiCflDate ___

In case of procurement from Project grant The following must be filled up WBS Elements No CL Account _____

~-3lPartA A Indenter amp Department

SI No Particulars 1 Name of Indenter Pradeep Kumar Dauhare 2 Designation AEE (E) 3 DepartmentUnitCentreOffice Estate amp Works 4 Email amp Phone No Pradeepelectenggaad iitrac in

01332-284858 5 Domestic Purchase j Foreign Purchase Domestic Purchase

B Bills of Materials

SNo Name of Item (s) Qty Unit Estimated Unit Price

Total estimated cost of order

PART-I Annual Maintenance Contract (Non-comprehensive) of the following DG sets installed at liT Roorkee Campus

1 125 KVA DG Sets (07 Cummins amp 03 Kirloskar) 10 Nos 1296000 12960000 2 250 KVA DG Sets (03 Cummins amp 03 Kirloskar) 6 Nos 1512000 9072000 3 380 KVA DG Sets (01 Cummins amp 01 Greaves) 2 Nos 1944000 3888000 4 Fire Safety Engine Four Cylinder 75 HP Rating (Make

Kirloskar) 2 Nos 1080000 2160000

Total 28080000 GST18 5054400

Total (Part-I) 33134400 PART-II Rate Contract for consumable items

1

--

Supply of Kit Fuel Filter with a-ring Part Noshy3238493

1 No 70000 70000

2 Supply of Kit Element Lub Oil with a-ring Part Noshy3238493

1 No 50000 50000

3 Supply of Kit Super by pass Filter with a-ring Part No- 3879488

1 No 102600 102600

4 Supply of Air Filter (Inner+ Outer) Part Noshy4055279280

1 No 583200 583200

5 Supply of Air Filter (Inner + Outer) Part Noshy3814695696

1 No 252500 252500

6 -

Supply of Hose Part No- 63495 1 No 20000 20000

7 Supply of Hose Part No- 67185 1 No 21500 21500

8 -

Supply of Solonoid Coil Part No- A044f796 1 No 324000 324000

9 Supply of Oil Safty Part No- 3408609 1 No 820000 820000

22

23

24

25

26

27

28

29

The confidentiality of the bids is maintained with the use of Secured Socket Layer (SSL) 128 bit encryption

technology Data storage encryption of sensitive fields is done

The bidder should logout of the tendering system using the normal logout option available at the top right hand

corner and not by selecting the (X) exit option in the browser

The bidders are advised to submit the bids through online e-tendering system to the Tender Inviting Authority (TIA)

well before the bid submission due date and time (as per Server System Clock) The TIA shall not be held responsible

for any delay or the difficulties faced during the submission of bids online by the bidders

After the bid submission (ie after Clicking ldquoFreeze Bid Submissionrdquo in the portal) the acknowledgement number

indicated by the system should be printed by the bidder and kept as a record of evidence for online submission of

bid for the particular tender and also be used as entry pass to participate in the bid opening

The time settings fixed in the server side and displayed at the top of the tender site shall remain valid for all actions

of requesting bid submission bid opening etc in the e- Tender system The bidders should follow such time during

bid submission

All the data being entered by the bidders would be encrypted using Public Key Infrastructure (PKI) encryption

techniques to ensure the secrecy of the data The data entered is not retrievable by unauthorized persons during the

bid submission and until the time of bid opening by any person

Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated

symmetric key Further this key is subjected to asymmetric encryption using buyersbid openersrsquo public keys

Overall the uploaded tender documents become readable only after the tender opening by the authorized bid

openers

For any queries regarding e-Tendering process the bidders may contact at address as provided in the tender

document Parallely for any further queries the bidders are advised to contact over phone 0120-4001005 or send

an e-mail to ndash cppp-nicnicin

1400000569xlsx 9of15

DateSub Acceptance of Terms amp Conditions of Tender

Tender No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300

Dear Sir

1

2

3

4

5

Tender Acceptance Letter(To be given on Company Letter Head)

__________________________________________________________________________________________________________________________________________________

Tender description___________________________________________________________________________________________________

Yours Faithfully

(Signature of the Bidder with Official Seal)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

IWe have downloaded obtained the tender document(s) for the above mentioned lsquoTender Norsquo from the web

site(s) namely

as per your advertisement given in the above mentioned website(s)

IWe hereby certify that IWe have read the entire terms and conditions of the tender documents from Page No

_____________ to ______________ (including all documents like section(s) schedules(s) etc) which form part of

the contract agreement and Iwe shall abide hereby by the termsconditions clauses contained therein

The corrigendum(s) issued from time to time by your department organisation too have also been taken into

consideration while submitting this acceptance letter

IWe hereby unconditionally accept the tender conditions of above mentioned tender document(s) corrigendum(s)

in its totalityentirety

In case any provisions of this tender are found violated then your departmentorganisation shall without prejudice

to any other right or remedy be at liberty to reject this tenderbid including the forfeiture of the full said earnest

money deposit absolutely

1400000569xlsx 10of15

I

Jl +I1tl111 ~ntllfTI~ ~ ~~~

~- 247667 (3ct1Iltj 0S)

ampftc ltt ~ tHialqj INDENT FOR PURCHASE

SAP PR No 1400000569 RaJiCflDate ___

In case of procurement from Project grant The following must be filled up WBS Elements No CL Account _____

~-3lPartA A Indenter amp Department

SI No Particulars 1 Name of Indenter Pradeep Kumar Dauhare 2 Designation AEE (E) 3 DepartmentUnitCentreOffice Estate amp Works 4 Email amp Phone No Pradeepelectenggaad iitrac in

01332-284858 5 Domestic Purchase j Foreign Purchase Domestic Purchase

B Bills of Materials

SNo Name of Item (s) Qty Unit Estimated Unit Price

Total estimated cost of order

PART-I Annual Maintenance Contract (Non-comprehensive) of the following DG sets installed at liT Roorkee Campus

1 125 KVA DG Sets (07 Cummins amp 03 Kirloskar) 10 Nos 1296000 12960000 2 250 KVA DG Sets (03 Cummins amp 03 Kirloskar) 6 Nos 1512000 9072000 3 380 KVA DG Sets (01 Cummins amp 01 Greaves) 2 Nos 1944000 3888000 4 Fire Safety Engine Four Cylinder 75 HP Rating (Make

Kirloskar) 2 Nos 1080000 2160000

Total 28080000 GST18 5054400

Total (Part-I) 33134400 PART-II Rate Contract for consumable items

1

--

Supply of Kit Fuel Filter with a-ring Part Noshy3238493

1 No 70000 70000

2 Supply of Kit Element Lub Oil with a-ring Part Noshy3238493

1 No 50000 50000

3 Supply of Kit Super by pass Filter with a-ring Part No- 3879488

1 No 102600 102600

4 Supply of Air Filter (Inner+ Outer) Part Noshy4055279280

1 No 583200 583200

5 Supply of Air Filter (Inner + Outer) Part Noshy3814695696

1 No 252500 252500

6 -

Supply of Hose Part No- 63495 1 No 20000 20000

7 Supply of Hose Part No- 67185 1 No 21500 21500

8 -

Supply of Solonoid Coil Part No- A044f796 1 No 324000 324000

9 Supply of Oil Safty Part No- 3408609 1 No 820000 820000

DateSub Acceptance of Terms amp Conditions of Tender

Tender No1400000569MM-20IITR2020-21Annual Maintenance ContraEampW300

Dear Sir

1

2

3

4

5

Tender Acceptance Letter(To be given on Company Letter Head)

__________________________________________________________________________________________________________________________________________________

Tender description___________________________________________________________________________________________________

Yours Faithfully

(Signature of the Bidder with Official Seal)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

IWe have downloaded obtained the tender document(s) for the above mentioned lsquoTender Norsquo from the web

site(s) namely

as per your advertisement given in the above mentioned website(s)

IWe hereby certify that IWe have read the entire terms and conditions of the tender documents from Page No

_____________ to ______________ (including all documents like section(s) schedules(s) etc) which form part of

the contract agreement and Iwe shall abide hereby by the termsconditions clauses contained therein

The corrigendum(s) issued from time to time by your department organisation too have also been taken into

consideration while submitting this acceptance letter

IWe hereby unconditionally accept the tender conditions of above mentioned tender document(s) corrigendum(s)

in its totalityentirety

In case any provisions of this tender are found violated then your departmentorganisation shall without prejudice

to any other right or remedy be at liberty to reject this tenderbid including the forfeiture of the full said earnest

money deposit absolutely

1400000569xlsx 10of15

I

Jl +I1tl111 ~ntllfTI~ ~ ~~~

~- 247667 (3ct1Iltj 0S)

ampftc ltt ~ tHialqj INDENT FOR PURCHASE

SAP PR No 1400000569 RaJiCflDate ___

In case of procurement from Project grant The following must be filled up WBS Elements No CL Account _____

~-3lPartA A Indenter amp Department

SI No Particulars 1 Name of Indenter Pradeep Kumar Dauhare 2 Designation AEE (E) 3 DepartmentUnitCentreOffice Estate amp Works 4 Email amp Phone No Pradeepelectenggaad iitrac in

01332-284858 5 Domestic Purchase j Foreign Purchase Domestic Purchase

B Bills of Materials

SNo Name of Item (s) Qty Unit Estimated Unit Price

Total estimated cost of order

PART-I Annual Maintenance Contract (Non-comprehensive) of the following DG sets installed at liT Roorkee Campus

1 125 KVA DG Sets (07 Cummins amp 03 Kirloskar) 10 Nos 1296000 12960000 2 250 KVA DG Sets (03 Cummins amp 03 Kirloskar) 6 Nos 1512000 9072000 3 380 KVA DG Sets (01 Cummins amp 01 Greaves) 2 Nos 1944000 3888000 4 Fire Safety Engine Four Cylinder 75 HP Rating (Make

Kirloskar) 2 Nos 1080000 2160000

Total 28080000 GST18 5054400

Total (Part-I) 33134400 PART-II Rate Contract for consumable items

1

--

Supply of Kit Fuel Filter with a-ring Part Noshy3238493

1 No 70000 70000

2 Supply of Kit Element Lub Oil with a-ring Part Noshy3238493

1 No 50000 50000

3 Supply of Kit Super by pass Filter with a-ring Part No- 3879488

1 No 102600 102600

4 Supply of Air Filter (Inner+ Outer) Part Noshy4055279280

1 No 583200 583200

5 Supply of Air Filter (Inner + Outer) Part Noshy3814695696

1 No 252500 252500

6 -

Supply of Hose Part No- 63495 1 No 20000 20000

7 Supply of Hose Part No- 67185 1 No 21500 21500

8 -

Supply of Solonoid Coil Part No- A044f796 1 No 324000 324000

9 Supply of Oil Safty Part No- 3408609 1 No 820000 820000

I

Jl +I1tl111 ~ntllfTI~ ~ ~~~

~- 247667 (3ct1Iltj 0S)

ampftc ltt ~ tHialqj INDENT FOR PURCHASE

SAP PR No 1400000569 RaJiCflDate ___

In case of procurement from Project grant The following must be filled up WBS Elements No CL Account _____

~-3lPartA A Indenter amp Department

SI No Particulars 1 Name of Indenter Pradeep Kumar Dauhare 2 Designation AEE (E) 3 DepartmentUnitCentreOffice Estate amp Works 4 Email amp Phone No Pradeepelectenggaad iitrac in

01332-284858 5 Domestic Purchase j Foreign Purchase Domestic Purchase

B Bills of Materials

SNo Name of Item (s) Qty Unit Estimated Unit Price

Total estimated cost of order

PART-I Annual Maintenance Contract (Non-comprehensive) of the following DG sets installed at liT Roorkee Campus

1 125 KVA DG Sets (07 Cummins amp 03 Kirloskar) 10 Nos 1296000 12960000 2 250 KVA DG Sets (03 Cummins amp 03 Kirloskar) 6 Nos 1512000 9072000 3 380 KVA DG Sets (01 Cummins amp 01 Greaves) 2 Nos 1944000 3888000 4 Fire Safety Engine Four Cylinder 75 HP Rating (Make

Kirloskar) 2 Nos 1080000 2160000

Total 28080000 GST18 5054400

Total (Part-I) 33134400 PART-II Rate Contract for consumable items

1

--

Supply of Kit Fuel Filter with a-ring Part Noshy3238493

1 No 70000 70000

2 Supply of Kit Element Lub Oil with a-ring Part Noshy3238493

1 No 50000 50000

3 Supply of Kit Super by pass Filter with a-ring Part No- 3879488

1 No 102600 102600

4 Supply of Air Filter (Inner+ Outer) Part Noshy4055279280

1 No 583200 583200

5 Supply of Air Filter (Inner + Outer) Part Noshy3814695696

1 No 252500 252500

6 -

Supply of Hose Part No- 63495 1 No 20000 20000

7 Supply of Hose Part No- 67185 1 No 21500 21500

8 -

Supply of Solonoid Coil Part No- A044f796 1 No 324000 324000

9 Supply of Oil Safty Part No- 3408609 1 No 820000 820000

10

20

30

40

50

Supply of Water Safty Part No- 3408625 1 No 745000 745006

11 Supply of Harness Safty Part No- 3056356 1 No 156500 1 - 500 - -I

I12 Supply of MegnatiC pick up Part No- 3875360 1 No 475000 475000 -13 Supply of SD Valve Assy Part No- 3239599 1 No 502000 502000

-14 Supply of Transducer Part No- 3392445 1 No 124200 124200

15 Supply of Oil Filter (6BT) Part No- 3937743 1 No 35000 35000 16 Supply of Seprater Fuel Water (6BT) Part Noshy 1 No 57500 57500

4093733

17 Supply of Fuel Filter (6BT) Part No- 3931063 1 No 29000 29000 18 Supply of Ring Gear (6BT) Part No- 4080743 1 No 135000 135000 19 Supply of Ring Gear (6BT) Part No- 3901774 1 No 135000 135000

Supply of Water Safty Part No- 194517 1 No 113400 113400

21 Supply of Oil Safety Part No-194504 1 No 151200 151200

22 Supply of Coolent Concentrate (5 Ltr Pack) 1 No 200000 200000

23 Supply of Volvoline Engine Oil (20 Ltr) Part Noshy 1 No 550000 550000 15W40 CF-4

24 Supply of Volvoline Engine Oil (55 Ltr) Part Noshy 1 No 1328500 1328500 15W40 CF-4

25 Supply of Air Filter inner 125 kVA Cummins 6BT 1 No 41000 41000 26 Supply of Air Filter outer 125 Kva cummins 6BT 1 No 2105 00 210500 27 Supply of fuel water separator Part No- 3831852 1 No 35000 35000 28 Supply of Air Filter Inner 250 kVA Cummins N14 1 No 146800 146800 29 Supply of Air Filter Outer 250 kVA Cummins N14 1 No 472500 472500

Supply of Battery Charger DC 12 Volt 1 No 367200 367200

31 Supply of Battery Charger DC 24 Volt 1 No 650000 650000

32 Supply of fuel pump 1 No 250000 250000

33 Supply of air filter (outer) AF25877 Cummins Part 1 No 259000 259000 No- 3815928

34 Supply of air filter (inner) AF25877 Cummins Part 1 No 99000 99000 No- 3915929

35 Supply of Lube filter LF3959 Cummins Part Noshy 1 No 313200 313200 3401544

36 Supply of Fuel filter FF5052 Cummins Part Noshy 1 No 136000 136000 4962810

37 Supply of Element Lub Oil Filter (250 kVA Cummins 1 No 50000 50000 with O-ring

38 Supply of Fuel Filter(250 kVA Cummins) with O-ring 1 No 70000 70000 39 Supply of Filter Coolent (250 kVA Cummins) 1 No 31500 31500

Supply of Self Switch (Kirlosker) 1 No 46000 46000

41 Supply of Primary Air Filter 250 kVA (Kirlosker) 1 No 567000 S67000

42 Supply of Secondry Air Filter 250 kVA (Kirlosker) 1 No 267300 267300 43 Supply of Air Filter (Inner) 125 kVA (Kirlosker) 1 No 64800 64800 44 Supply of Air Filter (Outer) 125 kVA (Kirlosker) 1 No 178200 178200

45 Supply of Primary Filter 125 kVA (Kirlosker) 1 No 48500 48500

46 Supply of Secondry Filter 125 kVA (Kirlosker) 1 No 48500 48500 47 Supply of Spins on Lub Lil Filter (Kirlosker) 1 No 48500 48500 48 Supply of Kit Fuel Filter 250 kVA (Kirlosker) 1 No 48500 48500 49 Supply of Screen Filter (380 kVA) Cummins 1 No 19000 19000

Supply of Hose Clamp 10m25m 1 No 3500 3500 51 Supply of Oil Filter 232 V 1 No 58500 58500

S2 Supply of Fuel Filter Element 380 KVA (Greaves) 1 No 19000 19000 53 Supply of Fuel Filter Insert 380 KVA (Greaves) 1 No 20500 20500

W4 Supply of Fuel Filter 5L 1 No 78000 78000 S-S-+-S-u~p~pl~y-o-fA~ir-F-il-te-r~(O-u-t-er-)-3-8-o-K-V-A-(-G-re-a-v-es-)----~--1--r-N-o-~-4--75~0--00-+-----4-7-5-0-0-0~

--~--~~----r---4---~--~--~----~------~ I -56 Supply of Air Filter (Inner) 380 KVA (Greaves) 1 No 148000 148000

57 Supply of Panel Control Unit 1 No 2872300 2872300 58 Supply of Display Control Unit 1 No 3761100 3761100 59 Supply of tubular batteries with following capacityshy

(Make Exide ExpressjPrestolitejHitechj Amron) a 12V 40 AH 1 No 396500 396500 b 12V 65 AH 1 No 512000 512000 c 12V 80 AH 1 No 624000 624000 d 12V 100 AH 1 No 768000 768000 e 12V 120 AH 1 No 1012500 1012500 f 12V 130 AH 1 No 1054500 1054500 g 12V 150 AH 1 No 1198000 1198000 h 12V 180 AH 1 No 1485000 1485000

Total 25935500

GST 18 on item no 1 to 5~ 3399300 GST 28 on item no 54 1974140

Total (Part-II) 31308940

Total (Part-I + Part-Ill 64443340 Note Amount ofconsumable items (Part-II) will be considered as per actual basis

C 1 Type of Item (s) Major

MinorLimited Life Time Asset(LL TA) Consumable

Consumable

2 Required equipmentitem will be used for Research Purpose (YESNO) NO

D Types of Purchase amp Nature ofitem Please Refer IlTR Purchase Rule 2018 (Rule 4) Page 3

SI No Particulars Yes No

1 Limited Tender (Rs 50000- to RS25 lac total estimated cost of order) Minimum 5-6 Vendors (Opert U~teDL)

Yes

2 Open Tender (above Rs25 lac total estimated cost of order) No

3 Single Tender Plz Refer IITR Purchase Rule 2018 (Rule 7) Pg 4 amp suggest from points a b c d amp e whichever is applicable along with the DPCPPC recommendation (ProprietarySpare Parts)

No

4 Orders to the Government bodies on Nomination basis Plz Refer IITR Purchase Rule 2018 (Rule 8) Pg 4

No

5 Government e-Market Place (GeM) Plz Refer IITR Purchase Rule 2018 (Rule 9) Pg 5

No

6 Expression of Interest Plz Refer IITR Purchase Rule 2018 (Rule 10) Pg 5 No

7 Rate contract (Name of the firm amp item SlNo in RC) Plz Refer I1TR Purchase Rule 2018 (Rule 11) Pg 6

Yes

8 Repeat Purchase Order (Maximum 5) Plz Refer IITR Purchase Rule 2018 (Rule 09) Pg 11

No

9 Annual Maintenance ContractCAMC Repair work Plz Refer IITR Purchase Rule 2018 (Rule 02) (point 7 Pg 2)

Yes (AMC)

--

-Nr

Buy Back purchase Plz Refer IITR Purchase Rule 2018 (Rule 12) (point 2 Pg 14)

10 c

E-Procurement mode shall be made effective by 01 April18 11 Ye

E Source of Fund

SI No Particulars Budget Head 1 Non-plan Grant (Dean FampP) OH-31-43-202 2 MHRD Plan Grant (Dean FampP)

Sponsored Consultancy Project Grant (Dean SRiC) 3 4 Miscellaneous Grant

(Copy of approval of funds for the indented item(s) with grant code is attached)

F Earnest Money Deposit (EMD) amp Performance Bank Guarantee (PBG) in case of purchase above Rs 25 Lacs

bull 1 Fixed amount ofEMD (minimum 2 of the estimated cost) Nil 2 ofPBG (equal or more than S of the order) Nil

G List of Identified Suppliers Attached (Yes No) Yes

H Copy of approval regarding constitution of DPCjPPc Attached (Yes No) Yes

I List of Vendors may kindly be sent to e-mail-(mmiitriitracin )

Note Necessary and relevant documents to be attached

~~PartB

J Item Specification amp Compliance Statement

sNomiddot1 Required specifications ofitem(s) I Offered specifications ofitem(s) by theI (to be filled by the Indenter) firm

Terms amp Conditions (if any) as per requirement of the Indenter (warranty trainingtechnical support service after sale packing binding etc)

Eligibility criteria

1 Authorized Service Centre service provider shall be preferred 2 Experience of having successfully completed or executed similar works during thelast 3years in govt

reputed private organizations 3 Essential documents like PAN no GST etc

SCOPE OF WORK

Servicing of each DG Set at 250 Hrs or six months whichever is earlier Engine - Checking of oil and lubricating oil level and topping up if required checking all parameters and

performance of engine on load conditions Alternator- Checking of mounting and coupling bolts for tightness checking of bearing for condition

and greasing checking IR valves of alternator insulations cleaning of alternator tightening the looseshyconnections and cable and terminations checking for vibration voltage frequency RPM carbon brushes etc Control panels - Cleaning of AMF panel MCCBs contactor relays and panel timers with blower checks for control and pow~r wiring tightness of connections and fuses correctness and calibrator of all meters relays contactors and MCCBs etc All control system checking and functionally working will be part of the contract

Batteries- Tightness of connections Diagnostics of fault and rectify supply amp replacement of terminals

d applying petroleum jelly checking specific gravity of electrolyte of each cell and checking the

charging system

Cooling system - Checks for any leakage of radiator supply amp filling of coolant if required to check the

condition of hose pipes jubilee clamps V-Belts and repair of all the minor parts as required

Fuel System - Checking and repair of fuel pump fuel pipelines and hoses cleaning the fuel tank as when

required

Starting amp Testing - After carrying out all checks and performance of DG sets shall be observed and

parameters of all the parts and meters should be within limit

Service on Call - In addition to the bi-monthly visits the firm will provide its service in case of any

faultemergency or as and when required without any extra charges and within 24 hours

Cost of Spare Parts - All spare parts required during service like oil filter fuel filter air filter fuel

pipes diesel hose pipes cu-washers carbon brushes small fuses V -Belts etc shall be arranged by the

institute through rate contract direct purchased by the same vendor on bill basis

Cleaning and maintenance of battery terminals AMF panels and DG Sets shall be part of the

contract

All the maintenance works to be done as per the manufacturers guidelines Any maintenance work not specifically mentioned above but required for the healthy and uninterrupted operation of DG set will be considered part of the scope of work

The work not included in the scope of work 1 Supply of major contactors MCCBs relays batteries radiator fan and internal parts of the engine

2 Rewinding of alternators and exciter

3 Lube oil amp diesel shall be supplied departmentally

4 Major overhauling of the DG sets

Terms amp Conditions

1 The firm will depute service engineer (s) (Electromechanical) once in three months to check the status

of DG set and its functioning as per the scope of work

2 Visit inspection to be recorded in log book register duly signed of service engineer and

representative of liT Roorkee

3 The work shall be carried out as per CPWD specifications for DG Sets and to the entire satisfaction of

Engineer- in-charge

4 The firm has to provide well trained and experienced staff at the time of generator service or as when

required

5 The complaints received should be attended within 24 hours of their receipts where as major repairs

shall have to be rectified within 07 days Failing which penalty will be imposed as per instituterules

6 No advance payment shall be made to the firm however quarterly payment shall be released to the

firm after successful completion of service

7 Income tax would be deducted as per rules GST will be paid extra 8 The firm should quote their rates after inspecting the DG sets at site

9 AMC initially will be awarded for one year and can be extended up to another one year for the same if

services of firm found satisfactory after one year and on mutual agreement

10 The firm shall have to arrange small items like cotton old cloths battery water and tools to carry out

routine checkup of DG Sets