Post on 02-May-2023
AGENDASt Clair Shores City Council MeetingMonday November pm
City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet
Call to Order Roll Call and Pledge ofAllegianceProclamations Presentations Robert Ihrie
Audience Participation on agenda items minute time limitSubmit form to City Clerk prior to start of meeting
Request from Operation Give to be recognized by the City as anonprofitSale of NSP home Colony StBidsContractsPurchaseOrdersa Award the bid for the Basement repair of one City owned home bids openedb Award the bid for the Purchase of Equipment for Civic Arena Training Center Bids
openedConsent Agenda Items shall be considered without debate by motion and vote of Council unless a member
of Council specifically requests action taken separately on said item
a Billsb Fees Nonec Progress Paymentsd Approval of Minutese Receive File Boards Commissions Committee Minutes
f Recommendations from the Council Sub Committee on Boards Commissions and
Committee Appointments Reappointmentsg Receive and deny claim of Suzanne Spalding vs City of St Clair Shores and refer to the
City Attorney for responseUpdates and followups from Council MeetingComments by Individual CouncilpersonsCity ManagersReportAudience Participation minute time limitRequest to enter Closed Session as permitted by State Statute MCLA Section e KMcKee v St Clair Shores
Individuals with disabilities or impainnents who plan to attend this meeting need to contact the City Clerks office at orvia MichiganRelay Center at from TTY if auxiliary aides or services are needed A request for service form is available at all Citydepartments Ten business days advance notice is required
Anyone requesting items to be placed on the agenda must submit the request in writing to the City Clerk days prior to the meeting Please
note that only items requiring official Council action will be placed on the Council agenda Other matters will be considered under the audience
participation portion of the meeting Note Atthe end ofeach Audience Participation time the cameras are returned to the Council
Broadcasts of regular Council meetings aze shown via Comcast Cable Channel WideOpenWest Cable Channel and ATTChannel
SundaySaturday at am Monday Tuesday Thursday at pm
c
Proclamationto
ROBERTD IHRIE
WHERFAS ROBERTD IHRIE City Attorneyfor the City ofSt ClairShores has been honored by Lawyer Incorporated as Top Attorney in
Municipal and Government Law in the State ofMichigan for oYY and
WHEREAS ROBERTD IHRIE City Attorneyfor the City ofSt ClairShores was admitted to the Michigan Bar in has been practicinglaw for years serving as Assistant City Attorney since and CityAttorney since and
WHEREAS RoBert has received the Highest Ethical Rating and LegalSkill by the Martindal Hubbell Legal Ratings and has been publishedfor his CoAuthoring Prosecution ofDrivers in Michiganand
WHERFLSwe further acknowledge the accomplishment of our CityAttorney recognizing his expertise by being an invited Speakerfor Radioand Television on Municipal Issues including Court TV The OprahWinfrey Show and Good Morning America to name afew
NOW THEREFORE BETlRESOLVED that the Mayor and Council
of the City ofSt Clair Shores on behalf ofall our residents deem it an
honor to publicly recognize and extend our sincere congratulations to
City Attorney ROBERTD IHRIE
Presented this day ofNoUemberot
Council MeetingNovember
AGENDA ITEM Request from Operation Give to be recognized by the City as anonprofitorganization to obtain a Charitable Gaming License
BACKGROUND Operation Give was created in when a group of friends hosted a
small event to benefit a local charity After two consecutive years of
events in they legally formed a charitable foundation They are
based out of their registered office on Harper and Mile in St Clair
Shores where they handle their administrative tasks such as accounting
Operation Give hosts a charity event every December where they donate
of the net proceeds to the ChildrensHospital of MichiganFoundation In they made a pledge to ChildrensHospital to
donate over three years After this years event they are
confident that they will exceed their pledge amount At the December
event they hope to be able to host an inhouse raffle and a silent
auction
City Councilsresolution recognizing this organization as a nonprofitorganization in St Clair Shores is the first step required so they can
apply to the Michigan Charitable Gaming Division to hold their events
ENCLOSURES Petitioner Application to Appear before Council
Letter from Operation Give Coordinator with Event Information
Michigan Charitable Gaming Division Sample Resolution
Articles of IncorporationIRS Determination letter ofcCurrent Bylaws
PROPOSED
RESOLUTION That the request from Operation Give of the City of
St Clair Shores County of Macomb asking that theybe recognized as a nonprofit organizationoperating in the City of St Clair Shores for the
purpose of obtaining a Charitable Gaming Licensesbe considered for approval
Motion by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary A Kotowski City Clerk Date November
CttY F SCLIrRt
Operation Give
Harper AveSt Clair Shores nni
wwwoperationgivefoundationcom
FaXTo ST CLAIR SWQRES CITY CLARK F ALISON QUINN
Fax Pages including cover sheet
Rhone Date October
Re Agenda item for City Council cc
UrgQnt IFor Review CI Please Comment Rlease Reply Please Recycle
Comments
Attached please find my Application to Appear before Council The organization that I am
Treasurer of Operation Give needs a resolution passed by the SCS City Council recognizingus as anonprofit organization so that we may obtain a Raffle License from the State of
Michigan It is my understanding that I need to appear before Council to dothis
I would like to be on the next City Gouncil meetings Agenda if possible
Please contact me with any questions or if you need additional information from OperationGive Also if possible please amail me any confirmations concerning my request Thank
you so much
Alison QuinnWork
Cell Ttalisonquinngmailcom
ZiId eSbbS WOfLtSSOZZ
Print Form
Clty of St Clair Shores
Application to Appear before CouncilUUIellarrtiouGirelC
St Clair Shores Ml
ihonchisfirnt mushe rubniiredra City Clerks once
fr a Fax Gfiar leas tFiirrecrnJ dcrue hefnre de or bonday of cFre morsti
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Operation Give Alison Quinn TreasurerC Rcqucstcd by
iJryNome
Harper Aveta
Alurlingnddiesc
rSt Clair Shores MIx b
Civ State ip Phone
Partet Address
Parcel NumbCr
Icgacst for Approvalcheck all that annly
Charitable Foundation RcgacstsSete Plan
Special Land Use
Rezoning
Sibm inCentralIukcfront District
Sign Arbitration Appeal
Nome Operation Give
PC
PC
PC
Iteasou for variance rcquetSeeking resolution recognizing gperation Give as anonprofit
organization in order tb obtain a Raffle Licensefrom the State of Michigan Charitable Gaming Div
Please note the followilt speciAl condition FOR PLANNiNC CASTS UNLY
Testers from fldjaecnl ncighbora must be submitted to Cily Planner by the Tuesday before toteschrdulcd Council meeting
i FUR UFFICE USE ONLV
ity PlannerClerkNotas
Jate of Council Mccling Planning CcNumber
CI Clerks OfficeReceived by Date Received by Datc
ZiZd baSbfiiS WOdd CZCIIiOZZ
hereby eerxlfy that xfaeirfirnratiar provfded oit this applicarian and nn any additional subnrdtdrr
lnformrrtiun Bs true and accurate xo xltc best ofmylunwledge
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October
City ofSt Clair Shores
Jefferson Circle Dr
St Clair Shores MI
To whom this concerns
I am writing you on behalf of Operation Give ac charitable foundation legally formed
under the laws of the State ofMichigan to request that the St Clair Shores City Council recognizeus as anonprofit organization so that we may obtain a Raffle License from the State of Michigan
The idea behind Operation Give was created in when a group of friends gathered to host a
small event to benefit a local charity Our group hosted a fundraiser in and and after
seeing what a success it was decided to legally form a charitable foundation Operation Give was
legally formed in Every December we host a charity event and donate of the net
proceeds to the ChildrensHospital of Michigan Foundation CHMF Since its legal formation
Operation Givesannual charity event has become more and more successful we started in
with a small person cocktail party and have grown to having alargescale dinner event and
hosting almost people in In Operation Give made a pledge to CHMF that it would
donate over threeyears and we are proud to say that we donated in and
in After this years Event we are confident that we will far exceed our
pledge to CHMF
This years Event the Birthday Bash will be Friday December nd from pm to
am at the Westin Book Cadillac in Downtown Detroit The Event will be a sitdown dinner and
feature a Silent Auction live entertainment speakers from ChildrensHospital and will be emceed
by Fox s Ryan Ermanni We also hope that we will be able to host an inhouse raffle
The members of Operation Give spend August through December planning and organizing the
Event as well as gathering sponsors silent auction donations and dinner attendees We are based
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out of our registered office on Harper and ll Mile in St Clair Shores which is where we handle all
ofour administrative tasks such as accounting Operation Give also holds some of its membermeetings at restaurants in the area As such being that St Clair Shores is where we do most ofour
business we ask that you recognize us as anonprofit organization in the community
Thank you for your time and consideration Ifyou are interested in more information on OperationGive or our Birthday Bash please visit our website at wwwoperationgivefoundationcomAlso feel free to contact me with any questions you may have
Kind regardss
Alison QuinnOperation Give Treasurer
alisonquinn@gmailcom
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AIdAfl Charitable Gaming Division
Box Lansing MIS OVERNlGHTDELIVERY
E Hillsdale Lansing MI
vewwmichigangovcg
LOCAL GOVERNING BODY RESOLUTION FOR CHARITABLE GAMING LICENSESRequired byMCtKii
At aREGULAR OR SPECIAL
called to order by
TOWNSHIP CITY OR VILLAGE COUNCIUBOARD
onDATE
atME
Moved by
ampmthe following resolution wasoffered
and supported by
that the request from ofNAME OF ORGANIZATION CITY
county of asking that they be recognized as aCOUNTY NAME
nonprofit organization operating in the community for the purpose of obtaining charitable
gaming licenses be considered forAPPROVALDISAPPROVAL
APPROVAL DISAPPROVAL
Yeas Yeas
Nays Nays
Absent Absent
I hereby certify that the foregoing is a true and complete copy of a resolution offered and
adopted by the at aTOWNSHIP CITY OR VILLAGE COUNCIUBOARD REGULAR OR SPECIAL
meeting held onDarE
SIGNEDTOWNSHIP CITY OR VILLAGE CLERK
PRINTED NAMEAND TITLE
meeting of the
ADDRESS
COMPLETION RequiredPENALTY Possible denial of application
BSLCGR
Michigan Department ofLabor Economic Growth
Filing Endorsement
This is to Certify that the ARTICLES OF INCORPORATION NONPROFIT
for
GIVE BACK DETROIT
D NUMBERN
received by facsimile transmission on December is hereby endorsed
Filed on December by the Administrator
The document is effective on the date filed unless a
subsequent effective date within days afterreceived date is stated in the document
OfVBOR fCOI
a
IaCOMNERCPS
Sent by Facsimile Transmission
In testimony whereof have hereunto set myhand and affixed the Seal of the Departmentin the Cityof Lansing this ST dayof December
Director
Bureau of Commercial Services
Z PAX GMi X
fClCDRev
MICHIGANlIEPARTMNTtF LABOR ECONOMIC GROWTHUREAU OF COMMERCIAL SERVICES
Datefecelved FOR BUREAU USE ONLYi
Thls cocument Is ffective on the date filed unless asubseuenteffective date within days after receiveddate i Stated in thedocamant
James pAddress
alarmarco Mullins J Horton PC W Bi Beaver Road SuiteClty State Zip CodeTr Michigan
Document will be returned to the name and address you enter aboveH leftblank document wilk be mailedto the reglstared offic
ARTICLES OF INCORPORATIONFor use by Domestic Nonprofrt Corporations
Please read information and instructions on the last pagePursuant to thepovisons of Act Public Acts of the undersigned corporation executes the followingArticles
The name of the corporation is
Gtve Back petroit
ARTICLE
Ths purpose or purposes for vhich the corporation is organized are
A To receive and administer funds and to operate exclusively for charitable religious scienirfic literaryeducational purposes within the meaning of Section of the Internal Revenue Code of or comparaprovisions of subsequent legislation the Code and in particular the making of distributions to organizations that quaas exempt organizations under Sectiondc of the Gode
B To acquirerwn dispose of and deal with real and personal property and interests therein and to aFgifts grants bequests and devises and their proceeds in futiherancE of the purposes of the Cotpvration
C To do such things and to perform such acts to accomplish its purposes as the Board of birectors ndetermine to be appropriate nd as are not forbidden by Section c of the Code with all the power conferrednonprofit corporations under the laws of the State of Michigan
ARTICLE III
The corporation is organizedupon a Nonstoek basisStock or Nvnstock
If organized on a stack basis the total number of shares which the corporation has authority to issue is
If the shares are or are to be divided intothe designation of each class the number of shares in each class and the relative rights preferences and
ns of the shares of aaCh class are as fnllnwc
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ARTICLE III conea If organized on a noiristock bases the description and value of its real property assets are if none insert none
None I
b The description and value of its personal property assets are if none insert noneNone
c The corporation is tca be financed under the following general plan
The Corporation is tbe financed through contributions and investment income
d The corporation isCganized on a Directorshi basisMembership or Directorship
IV
The address of the registred office is
Ha er Avenue St Clair Shores MichiganStreet Address City ZIP Code
The mailing address of tha registered office if different than above
Street Address orROioxMichigan
pity ZIP Cede
The name of the resident agent at the registered office isNick Aubre
ICLE V
names and addresses cif the incorporators is are as follows
NameResidence or Business Address
Charles J Thomas II W Bi Beaver Road th Floor fro MI
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Use space below for additional Articles or ifor continuation of previous Amides Please identify any Auricle being continued oradded Attach additional pagers if needed
ARTICLE VI
A No member of the Board of Directors of the Corporation who is a volunteer director and no volunteeroffcer as those terms are deffined in the Michigan NonProfit Corporation Act as amended the Act shall be personallyliable to the Corporation for Iranetary damages for a breach of the directors or offrcersfiduciary duty However thisprovision shall not eliminate aa limit the liability of a director officer for any of the followinga brech of the directorsor officersduty of loyalty to the Corporation
actstromissions not in good faith or that involve intentional misconduct or a knowing violation oflaw
a violation of Section of the Act
a transaction from which the director or officer derived an Improper personal benefit
an act or omission occurring before the filing of these Amides of Incorporation or
an acl or omission that is grossly negligent
g The Corporatean shall assume all liability to any person other than the Corporation for all acts or omissionsof a volunteer director occurring on or after the filing fthese Auricles of Incorporation and incurrdin the good faithperformance of the volunteer direetvrsduties The Corporation shall not assume any liability for excise taxes imposedunder Chapter of th Code The Corporation shall not assume any liability resulting from claims arising under state lawfor mismanagement of theaorparationis assets The Corporation shall not assume any liability to the extent theassumption is inconsistent with the status of the Corporation as an organization described in Sectionc of the Code
C The Corporateanshall assume all liability for all acts or omissions of a volunteer officer or other nondirector volunteer as those terms are defined in the Act other than liability for excise taxes imposed under Chapter ofthe Code occurring on or after the effective date of the fiiing of these Articles of Incorporation if all of the following are met
the volunteer wasiacting or reasonably believed he or she was acting within the scope of his or herauthority
the volianteer was meeting in good faith
the volianteersconduct did not amount to gross negligence or willful and wanton misconductthe volinteersconduct was not an intentional tort and
the valtmteersconduct was not a tort arising out of the ownership maintenance ar use of a motorvehicle for which ort liability may be imposed as provided in Section of the Insurance Code of ActNo of the Public Aas of being Sectionxof the Michigan Compiled Laws
However the Corporation shall no assume any liability to the extent the assumption is inconsistent with the status of theCorporation as an organization lescribed in Section c of the Code
D If the Act is amrnded afterithe filing of these Auricles of Incorporation to authorize the further eliminaion orlimitation of the liability of directors officers or nondirector volunteers of nonprofit corporations then the liability of theCorporationsdirectors officers and nondirector volunteers in addition to the limitation elimination and assumption ofpersonal liability contained in this Article will be assumed toy the Corporation or eliminated or limited to the fullest extentpermitted by the Act as so amended except to the extent such limitation elimination or assumption of liability isinconsistent with the status of the Corporation as an organization described in Sectionc of the Code Noamendment or repeal of this Article will apoly to or have any effect on the liability or alleged liability fany such person forany acts or omissions occurring prior to th effective date of any such amendment or repeal
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ARTICLE VII
A The Corporation will distribute ifs incame at such time and in such manner as not to become subject to the taxon undistributed income imposed by Section of the Code
B ThE Corporation wiA not engage in any act ofselfdealing as defined in ectlan of the Code
C The Corparationwill not retain any excess business holdings as defined in Sectionc of the Code
d The Corporation will not make any investments in such manner as to subject it to tax under Sectionof the Code
E The Corporation will not make any taxable expenditures as defined in Section of the Cade
ARTICLE VIII
The Corporation including allaCtivities Incident tIts purposes shall at all times be conducted so as to be an organizationdescribed in Sectioncof the Gode Notwithstanding any other provisions of these ArtiGes the Corporation shall notcarry on any other activities nor permitted to be carried on by a a corporation exempt from federal income tax under Sectioncof the Gode b acoporation contributions to which are deductible under Section c and Section orof the Gode or c a nonp rofit corporation organized under the laws of the State of Michigan pursuant to theAct
No part of the assets ar net earnings of the Corporation shall inure to the benefit yr be distributable to its directors officers orother private persons exceptihat the Corporation shall be authorized and empowered to pay reasonable compensation forservices rendered and to make payments and distributions in furtherance of the purposes set forth in Article Il above
No substantial part of the actlities of the Corporation shall be the carrying on of propaganda qr Otherwise attempting toinfluence legislation and theCorporatian shall not participate in or intervene in including the publishing or distributing ofstatements any political campaign on behalf of or in opposition to any candidate for public afPice
ARTICLE IX
Upon the termination dissolution or windling up of the Corporation the Board of Directors shall after paying ar makingprovision for the payment of adl liabilities of the Corporation distribute all assets of the Corporation to an organization arorganizations as are organized and operated exclusively for one or more exempt purposes within the meaning of Sectionc of the Code as amenied ar to the federal government or to a state or local govemment for a public purpose Anysuch assets not odisposed oi shall be disposed of by the Circuit Court in the County in which the principal office of theCorporation is then located exclusively for such purposes
I the incorporator gn my amehis st
Charles J Thornas III
ClCDD
Marne of person or organizatior remitking fees
James P Zavell
day of December zaoa
Preparers name and business telephone number
James P Zavell
X
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AMENDED BYLAWS OF
OPERATION GIVE
ARTICLE IBOARD OF DIRECTORS
Section Directorshia The Corporation shall be organized upon a directorship basisThe property business and affairs of the Corporation shall be managed by its Directors
Section Number and Term of Office
A The Directors of this Corporation shall consist of not less than threenor more than five persons as determined from time to time by the Board of Directors
B Directors shall be elected by the affirmative vote ofthe Board of Directorsat its annual meeting and vacancies shall be filled as provided in Paragraph E below Thedirectors shall be elected for atwoyear term Directors shall be eligible forreelection
C Any Director may be removed from office with or without cause at an
annual or special meeting ofthe Board ofDirectors by the affirmative vote of a majority of theDirectors then in office
D Any Director may resign by written notice to the Corporation Theresignation will be effective upon its receipt by the Corporation or a subsequent time as set forthin the notice of resignation
E If a vacancy shall occur among the members of the Board as a result ofdeath resignation removal or otherwise such vacancy shall be filled by the affirmative vote ofamajority of the remaining Directors though less than a quorum of the Board of Directors Aperson selected to fill such vacancy shall be a Director until the next annual meeting ofthe Boardof Directors of the Corporation or until his or her death resignation or removal prior to the nextannual meeting
F Upon the death of the last surviving Director without having appointed a
successor or successors the Corporation will dissolve and the assets will be distributed as
provided in the Articles of Incorporation
Section General Powers as to Neeotiable Paaer The Board of Directors shall fromtime to time prescribe the manner ofmaking signature or endorsement of checks drafts notesacceptances bills ofexchange obligations and other negotiable paper or other instruments forthe payment ofmoney and designate the officer or officers agents or agents who shall from timeto time be authorized to make sign or endorse the same on behalf of the Corporation
Section Powers as to Other Documents The Board of Directors may authorize anyofficer or officers agent or agents to enter into any contract or execute or deliver anyconveyance or other instrument in the name of the Corporation and such authority may be
general or confined to specific instances When the execution of any contract conveyance orother instrument has been authorized without specification ofthe officers authorized to executethe same may be executed on behalf of the Corporation by the President or any Vice Presidentand attested by the Secretary an Assistant Secretary the Treasurer or any Assistant Treasurer
Section Compensation Directors shall serve without compensation but shall bereimbursed for actual reasonable and necessary expenses incurred by a Director in his or hercapacity as a Director
ARTICLE II
MEETINGS
Section Annual Meeting The annual meeting of the Directors of the Corporationshall be held at the principal office of the Corporation or at such other place within or withoutthe State of Michigan as may from time to time be selected by the Directors on the third
Thursday in December in each year or at any other place or date as designated by the Directorsfor the purpose of electing or appointing directors and officers for the ensuing year and for thetransaction of such other business as may properly be brought before the meeting
Section Regular Meetings Regular meetings of the Board of Directors may be heldwithout notice at such times or intervals and at such places within or without the State of
Michigan as may from time to time be determined by resolution of the Board which resolutionmay authorize the President to fix the specific date and place of such regular meetings in whichcase notice of the time and place of such regular meetings shall be given in a manner hereinafter
provided
Section Special Meetines Special meetings of the Board of Directors may be called
by the President and shall be called by the President or Secretary at the direction ofnot less thantwo Directors then in office or as may otherwise be provided by law Such meetings shall be
held at the principal office of the Corporation unless otherwise directed by the President or
Secretary and stated in the notice of meeting in which case the meeting may be held at any placewithin or without the State ofMichigan Any request for a meeting by Directors shall state thepurpose or purposes of the proposed meeting
Section Notice of Meetines When notice of a meeting is required by these Bylaws or
by law such notice shall contain the time place and purpose of the meeting shall be signed bythe President or Vice President or the Secretary or an Assistant Secretary and shall be servedeither personally or by mail upon each Director not less than ten nor more than sixtydays before the meeting provided that no notice of the adjourned meetings need be given If
mailed the notice shall be directed to each Director at his or her address as it appears in therecords of the Corporation unless he or she shall have filed with the Secretary thereof a written
request that notices intended for him be mailed to some other address in which case it shall be
mailed to the address designated in such request Such further notice shall be given as may be
required by law Meetings may be held without notice if all Directors are present in person or ifnotice of the time place and purpose of such meeting is waived by telegram or other writingeither before or after the holding thereof by all Directors not present at such meeting
Section Quorum Three or more Directors then in office shall constitute a quorumfor the transaction of business and the action ofa majority of the Directors present at a meetingat which a quorum is present shall be the action of the Board of Directors except as action by a
majority of the Directors then in office may be specifically required by other sections oftheseBylaws No proxy shall be permitted
Section Executive and Other Committees The Board of Directors may byresolution passed by a majority of the whole Board appoint one or more members of the Boardas an executive committee to exercise all powers and authorities of the Board to manage thebusiness and affairs of the Corporation except that the committee shall not have power or
authority to
a Amend the Articles ofIncorporationb Adopt an agreement ofmerger or consolidationc Amend these Bylawsd Fill vacancies in the Board
The Board of Directors from time to time may by like resolution appoint such othercommittee of one or more Directors with authority as specified by the Board in the resolutionappointing the committee The Board of Directors may designate one or more Directors asalternate members of any committee to replace any absent or disqualified member at anymeeting
Section Conduct of Meetings Meetings ofthe Directors shall be presided over by thePresident The Secretary or an Assistant Secretary of the Corporation or in their absence a
person chosen at the meeting shall act as Secretary ofthe meeting
Section Action by Unanimous Written Consent If and when the Directors shallseverally or collectively consent in writing to any action to be taken by the Corporation eitherbefore or after the action is taken such action shall be as valid corporate action as though it hasbeen authorized at a meeting of the Directors and the written consents shall be filed with theminutes of the proceedings of the Board of Directors
Section Telephonic Conferences A Director may participate in a meeting ofDirectors by a conference telephone or similar communication equipment by which all personsparticipating in the meeting may hear each other if all participants are advised of thecommunications equipment and the names of the participants in the conference are divulged to
all participants Participation in a meeting pursuant to this Section constitutes presence in personat the meeting
ARTICLE III
OFFICERS
Section Election or Appointment The Board of Directors shall elect a President a
Vice President a Secretary and a Treasurer of the Corporation at every other annual meetingand may elect one or more Assistant Secretaries and Assistant Treasurers The same person may
hold any two or more offices but no officer shall execute acknowledge or verify any instrumentin more than one capacity The Directors may also appoint such other officers and agents as theymay deem necessary for the transaction ofthe business ofthe Corporation
Section Term of Office The term of office of all officers shall commence upon theirelection or appointment and shall continue for two years until the next annual meeting of theCorporation and thereafter until their respective successors aze chosen or until their resignationor removal Any officer may be removed from office at any meeting of the Directors with orwithout cause by the affirmative vote of a majority of the Directors whenever in their judgmentthe best interests of the Corporation will be served thereby An officer may resign by writtennotice to the Corporation The resignation shall be effective upon its receipt by the Corporationor at a subsequent time specified in the notice of resignation The Directors shall have the powerto fill any vacancies in any offices occurring from whatever reason
Section Compensation Any officer who is an employee of the Corporation shallreceive such reasonable compensation for their services as may from time to time be fixed bythe Board ofDirectors
Section The President The President shall be the chief executive officer of theCorporation and shall have general and active management of the activities of the Corporationand shall see that all orders and resolutions of the Board of Directors are carried into effect Heor she shall execute all authorized conveyances contracts or other obligations in the name of theCorporation except where required by law to be otherwise signed and executed and except wherethe signing and execution thereof shall be expressly delegated by the Directors to some otherofficer or agent ofthe Corporation He or she shall preside at all meetings ofthe Directors He or
she shall perform all other duties generally incident to the office of President In his or her
absence the Directors present at the meeting shall designate another presiding officer
Section Vice President The Vice President shall in the absence or disability of thePresident perform the duties generally incident to and exercise the powers of the President andshall perform such other duties as the Board ofDirectors shall prescribe
Section The Secretary The Secretary shall attend all meetings of the Board ofDirectors and record all votes and the minutes of all proceedings in a book to be kept for thatpurpose He or she shall give or cause to be given notice of all meetings of the Directors forwhich notice may be required and shall perform such other duties as may be prescribed by theBoard of Directors The Secretary shall execute with the President all authorized conveyancescontracts or other obligations in the name ofthe Corporation except as otherwise directed by theDirectors and shall perform all other duties generally incident to the office of Secretary
Section The Treasurer The Treasurer shall have custody of the funds and securitiesof the Corporation and shall keep full and accurate accounts of receipts and disbursements inbooks belonging to the Corporation and shall deposit all moneys and other valuable effects in thename and to the credit of the Corporation in such depositories as may be designated by theDirectors He or she shall disburse the funds of the Corporation as may be ordered by the
Directors taking proper vouchers for such disbursements and shall render to the President and
Directors at the regular meetings of the Directors or whenever they may require it an account
of all his or her transactions as Treasurer and of the financial condition of the Corporation Ifrequired by the Directors the Treasurer shall give the Corporation a bond in such sum and withsuch surety or sureties as shall be satisfactory to the Directors for the faithful performance of theduties of that office and for the restoration to the Corporation in case of his or her deathresignation or removal from office ofall books papers vouchers money and other property ofwhatever kind in the Treasurerspossession or under his or her control belonging to the
Corporation The Treasurer shall perform all other duties generally incident to the office ofTreasurer
Section Assistant Secretaries and Assistant Treasurers The Assistant Secretariesand the Assistant Treasurers respectively in the order designated by the Directors or lackingsuch designation by the President in the absence ofthe Secretary or Treasurer as the case maybe shall perform the duties generally incident to and exercise the powers of such Secretary or
Treasurer and shall perform such other duties as the Directors shall prescribe
ARTICLE IV
INDEMNIFICATION
Section Indemnification and Insurance The Corporation shall to the fullest extent
now or hereafter permitted by law and by regulations and rulings issued by the Internal RevenueService indemnify any Director or officer ofthe Corporation and to the extent provided in a
resolution of the Board of Directors or by contract may indemnify any volunteer employee or
agent of the Corporation who was or is a party to or threatened to be made a party to any
threatened pending or completed action suit or proceeding by reason of the fact that suchperson is or was a Director officer volunteer employee or agent ofthe Corporation or is or was
serving at the request of the Corporation as a director officer partner trustee volunteeremployee or agent of another corporation partnership joint venture trust or other enterprisewhether for profit or not for profit against expenses other than taxes penalties or expenses of
correction including attorneys fees which expenses may be paid by the Corporation in
advance of the final disposition of such action suit or proceeding as provided by law actuallyand reasonably incurred by such person in connection with such action suit or proceeding ifsuch
person acted or refrained from acting in good faith and in a manner such person reasonablybelieved to be in or not opposed to the best interests of the Corporation and such person is either
successful in his or her defense or the proceeding is terminated by settlement and such personhas not acted willfully and without reasonable cause with respect to the Corporation duties
concerned and with respect to any criminal action or proceeding if the person had no reasonable
cause to believe his or her conduct was unlawful The Corporation may purchase and maintain
insurance on behalf ofany such person against any liability including penalties taxes expensesof correction judgments settlements or expenses asserted against him or her and incurred byhim or her in any such capacity or arising out ofhis or her status as such whether or not the
Corporation would have the power to indemnify him or her against such liability under the
provisions of this Article or under the provisions of Sections through of the MichiganNonprofit Corporation Act
Section Rights to Continue The indemnification herein provided for shall continue asto a person who has ceased to be a Director or officer of the Corporation and to the extentprovided in a resolution ofthe Board of Directors or in any contract between the Corporation andsuch person may continue as to a person who has ceased to be a volunteer employee or agent ofthe Corporation Any indemnification ofa person who was entitled to indemnification after suchperson ceased to be a Director officer volunteer employee or agent of the Corporation shallinure to the benefit of the heirs personal representatives and administrators ofsuch person
ARTICLE V
FISCAL YEAR NOTICES
Section Fiscal Year The fiscal year ofthe Corporation shall begin on the st day of
January of each year and shall end on the st day of December following
Section Notices Any notice required by statute or by these Bylaws to be given to the
Directors or to any officer of the Corporation unless otherwise provided herein or in any statuteshall be sufficient if given by depositing the same in a United States post office box or receptaclein a sealed postpaid wrapper addressed to such Director or officer at his or her last address as
the same appears on the records of the Corporation and such notice shall be deemed to havebeen given at the time of such mailing
ARTICLE VI
AMENDMENTS
Section Amendments These Bylaws may be altered or repealed or new Bylaws maybe adopted in lieu thereof by the affirmative vote of a majority of the Board ofDirectors then inoffice at any regular or special meeting of the Board if a notice ofthe proposed alteration repealor substitution be contained in the notice ofsuch meeting
ARTICLE VII
SEPARATE FUND
Section Creation of Separate Fund In the event the Corporation receives property as
the result of a Directorsa qualified disclaimer of property for federal gift or estate tax
purposes or b funding of a split interest trust as described in Sectionaof the
Internal Revenue Code of as amended whether directly or indirectly through execution of
a qualified disclaimer for federal gift or estate tax purposes then such property shall be
segregated and held in a separate fund as provided below
Section Administration ofSeparate Fund Each separate fund shall be administered
and distributed by a separate fund committee consisting of one or more members ofthe Board of
Directors of the Corporation other than the Director whose actions as described above resulted
in the transfer of the subject property to the Corporation hereafter the Establishing DirectorThe members of such separate fund committee shall be selected by the Board ofDirectors other
than the Establishing Director The Establishing Director shall have no right to vote or otherwise
participate in any decisions relating to the composition of the separate fund committee the
administration ofthe separate fund or the use or distribution of the principal of or income from
the separate fund The Establishing Director shall have no right to participate in any decision
relating to amendments to the governing instruments of the Corporation that would alter this
Article VII or otherwise affect the separate fund or the separate fund committee
Dated June
aim cSTEP ANI JUDD Secretary
CITY COUNCILNOVEMBER
AGENDA ITEM Request for approval of the sale of an NSP home at Colony
BACKGROUND The city has completed the rehabilitation of this NSP home The
city has received one qualifying bid for this property
Address Colonyof Offers
Highest Bid
ENCLOSURES Citysolicited AppraisalSchedule for Subsidies for Required Affordability Period
Purchase AgreementProforma for each Bidder
PROPOSEDRESOLUTION
It was moved by Councilperson and supported byCouncilperson to approvedenya request to sell Colony to
Client Identifier U for
VOTE Ayes
Nays
Abstain
Absent
Prepared byCaryl PF
Reviewed by
unity Services Dept Secretary
City Planner
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REAL ESTATE NE INCPURCWASEAGREEMENTes
BROKERAiDfSSDW LakeR TELEPHONE FAReal Estate Qrre lrrc d its designated salespeople areagerds tar theQ Seller Purchaser Seiler and PurchaserOvalsywintiai ever inttielsJ acknowledge fhatthis isor is notaninhousetransaaion in
which theiuyerand a represetrfedbydesignated salespeople or sameapeople
AtiREERENTTO SEttTheurdetaigr Seger and Purchaser agree to sell and punGmse the fouowing rest property lokatedintheIGb Village ownshipJ of st arshores w County PJdcligan described as
follows pagai description and tack ID Nois ib r D
cornmony known as address zfocoloav st which is Form Qor is trot on a privateroad together with al irrrprovemeMS and appurtsnanoes incwdirlg ttghlmg fittures shades bends curtem rods traverse rodswindow trearirients storrn windovrs and doorssens evenings TV anteruta rotor and corrtfots sateAite dish and accessknneswater sotterrer rerrtai utdts excluded seceelty system central vawum system and aUachrnrrrts attached mirrors garage dooropeners and transmitters fireplace enclosures grates bgs arid gas lardscapirrg attached hurrrfdifier fuel in tanks at
thefime Of possession ail iaclasd down csrpefmg rf arty raw on thepremises and Par rbs AsGthePrnparlyjandPukrrtraseragrs pay Sederthe
SUMOf fititrFear Thdnaaad DofrsBOOQtfm Purchase PricesrrjecEto the extsngbtrBdie acrd use restrictions easements arxf xarirrg ordrrratroes if any in accordance
wfh theterms and subjecl to the editions setforth ht thisPurdrase Agreenrervt AgreemettCPAfAAENT This frarrsadion shadbe consummated by thesubparagraph dxrclted belaw Cheat bwcthat apPesA Cash Este Seller shall delnrarto Pururaserthe usual tNartarrty Deed conveyfing statlcetable tieupon tender of the PurchasePriceThe Pwzhase Pdce shalt be paid by cashierscheck orcertilied frmds Attach SurvayrAdderdvrnformA Sjf Cash Sate Vlfittr New Mortgage This Agreement is oontingerdupon Purcltasersabidty to secure a
mortgage in the amount lia oa Ptrtcfreser agnRSto pay Nre sequlred downpayment plus matgage costsprepaid Hams and adjuslrnanls Seller shall dedner Pumchagerthe usual Warranty Deedconveying marltetalcle titre uPnt tender of
the Purchase Price The Purctraea Price shelf be paid by cashiersCheclk or retdCied fundsturtsasetagrees to apRiY for a
mortgage et his ownexpanse within ti catiendar days from thedate of Seetsacceptance of this Agreeanent Purritsragreesko promptly and in good faith comply with fftelendersrequest farnecessary irtfonrration rreQrfetl to process flee loanappdcafion ffa
firnrcrnrrrrtnerttfor thespecfbed mortgage cannot be obtained wHhh o days from re date of SepesacceparoeendPrrttreserfaits to extend tl lima iRvKirlgwithin S days Ofihe deaddrre fora patron not exted days from thedate of
Sedersacceptance of thisAreernetrtrisAgreement stteii be ncdl and void arrd the Deposit shall ba rebsrnedbPiudaserWrrlten
evidence of mortgage deralshall be immediately presentedto Setterfnbofthespedfied mortgage shalt render this Agreementnull and win and the Deposit slreB beretrurred bo Purchaser The parties agree ihel if the appraised value of the Property is less
than tikePutthasePace Pundraser may declare ties Agteemerrt udand voidand the Depositstrati be rebsrredC Sate Subject xtidstVlgAAottgage Simple ASBSanptlonAttetlfTerms of Sale Addendum FormD Sate Subject tDfdstFrtg Mortga Ragerarffioation RequiretfAitBdt Terms of Sate Addendum FormfiE Sale by Land Cosetract Attach Land ContractAddendum FormFLOOD INSURANCE Purchaser may at ttis expenseobtain a Ftoodpiekt Cwtlfimtbn within calendar days trorn thedde of
Sedersacceptance of this ggteearenL fffhe CertHtcation disCtosthat theProperty is ina Special Ffaad NazdAra Purdraser
may notify Seller inwrttg within days from the date of theCerSibktion Crat PufCFraerdedarrsthis Agreement nun anti
void andtheBeposit shaA be rettuned to Pundraser Faure to notify Seder that theWapeAy isina Special Flood Nasmd Area vfitltin
this fmre period shallcatikrteavraiver of Putnhasetstight temrinahe theAgreement underthisparagraph and Purchaseragreesto DbInapodey of flood irwttfenteH nagtrbedpdp s hfthentlgatender
SELLERSDISCLOSURES Purchaser adarowledg that he received from Seller a eaeraLkSClioaure Statement and if rite
Proptuty is reslderrliet housing buntbefore aLeadssetfPaint arxfLeedasadPaafHeaarrls Disabataa priorto stgnitrq rtes
AiBetent Purchaser acarttedges that the irdanratbtr prtmided ill the aGersDlsdawne Sdaernen LeaaFlassd Paint and
LesefiBased Paint Tiaxards Disclosrere andarty other property disclosuresatetntmt iss based upon Sedersknowledge and is nara
warranty m any ketffi by Seiror Ltsdng and Selling okers std their satespsvpte bj rwt a srdxlituttefvr any inspecrtsar
wanarties Purchaser may wish otlntprovfdad solely bi Seder artd is not a representation made by tistfaty and SdfurgBrokers and their salespeople and d a destdosure txUy and notartended tD beamtof thisAgraement Setteravdwrzestrolcer to
detfbrste copies of thetbsdosures to any tender appraiser and municpaNyr upon Ptadrasersrequest
COAIDfPON OF PROPERTY Purchaser adtrrowlees that he is psrchasing a USED strucdrre about wtticirfroker and its
Salespeople have shade rrorepreasristions orwarranties of arty and Purchaser sdarowledges tPret fofaer htm to have the
Pmpetty privately inspetead try aquadfind home inspeclian campatry at Pusdmsers
inifiais Seder ItBtiels Pu
REOrevii Page i of bReal Fstste Oita Inc
ILerlFsrmttrrrinstayDWtongLaeRdTivyMQ oaCbrooyStPwncASS FaxSl LindaRn
AatlcoGvatYrFarRtptarycaNaPNeureRarrHeseUiCflbrn I
S PROPERTY INSPECFEOAL Note lrrspectiorls racfuired brFiiA VA iandars ormunroipaHtesare not made for norshould
they tre retied upon blr PurrhasEriutrer OOFS LI DQES NOT choose b have the Property inspwfed at Purdasers
expanse fftheProperty is obe privately inspected theioowaig clause shall applyr Slier shai grit an inspector of PurcJmseasdroneaccess ZQ lire Property to inspect aad report upon thegenasai physrcafratddfonof the Property inducting but not itmHed ter
thepturnbing heating and elocicalsystems end rmirretion of square footage ff the Property has been vrirrterfzsd Seger shaftat his expense dewinierize the rtpriorto theanon The iaapeconsfratl be Corrdrided within calendar daysfromthe date of SeGerSacceptance of thisfgreernerrt ffthe insP discloses arty defeat in the Properly which resrrlis in the
Pundraser having cause to edissatisfied withfire grrrent ptryskai condtlfon of thePrrerty Purchaser shall notify Seller in writingvritltin a days following the trrspecGorr that Purchaser a declarers ties Agreement Holt and wid and the Deposit shah be
tehrmed orb requests Segert remedy the dafect Failure to notify Seiler of a defect withinth time period shall cansfihrte awaiverof this paragraph by fhe Ptadtesec and he shalt accept theProperty AS IS ffthe Seller is timely notified of a detect he shaft notifyPurchaser invrtifatg within days that eller a wGi nzpair or provkte for repair belerimate the defect disdosad on the
inspection report or b isurnnHing b repair or provide for repair fSeiler declares ids unrriiGngness to repsuor provide forrepairPeuchaser may aacxept the Properly AS S errb dedethisAgreement null and void and theDeposit Shat be rehrmed
tEAiASED PANT IKPECTiA This aonirad is wrttirtganf upon arisk assessment or inspection of the Property fnr the
presence of leadbased psirrt andordbasedpahrttniras deSned at Purdrasarsexpense This oonngencywtiexpire on
or itealettdardays foIIOwtng Sefletssoxptance of this Agrerrnerrt whidtever ocaxss first unless
Puroheser or his agent detNers Lb SeGer or his awrftlen Gst of iiroe apecic defidendes and correcions roeedadtogether vritlt a copy of the inspecvnorrisk assessment report Sellermay at Tiersoption within days after receipt of alust
and aocorrlpauyuutgreport elect in wrtfinq to ooaect the condition prior to dosing H Seiler will coned the eondGon Seller shelf
ftsrtish Purdteser vritit Mientram a riskassessor or inspector demorstrading that the wnddiort has bean remedied prior to
closing if Seger doesnotelect to make firerepairs orS Settermakes a courrtrproposal Purdasershal have nays to
reond bD the counterproposal or remove this oorrtingancy and take the Property in AS IS cotriHeon or this Agreement shall
becomevoid ertd the Deposit shall be returned to Purdtaser Putcttasermay remove this cantbtgengr at any time wflrrout senseA
inspection periods provided forbr this Rgraemsrrt shaft remooncunrndy Paetchaser waives this corrticcgeney
INUNtgPAUTY tNSPECTiON tfthemurriapagly inwhich thePrrerq is located requVes an inspection prior th dosing Seller shalt
pay for the inspection and arry repairs required m obtaGs thevrfffiecr app ofmunidpaMy
S iOiYIE PROTCONPLAN Prrrdmser adutowledges notice of Ste avatihbtGiy end cwst of a ttorne proteconplan Purchaser
ogees Za hold Seiler Lisng and SellirgBrokers and their salespeople harmless foraH datens which would be covered by s trome
ptatedFarr Alen whattterorrr PurcFrasesaccepls theplanPurchaser nes or OArxe a HOme Protectien Panprovided at
Sellersexpense by company or CiPurstrasafs etrperr by Company
tTirtEINSIIRAPICE
A Seiler aggrees to fiunish Purdtaser with a Policy of OwrrersIdle insurance tvdhout standard exoeptians in an amours Hat less
ttnthePurdrase Price bearing s date finer them ttte date of SeePs aewptanw of this AgreerrreM and guaratrteeing thetitle in
the condition required forpecfomranoe of IIvsAgreernerrt lrranedistely upon receipt Seller sttafl provide Purctraser witha wpy of
@x titre rxtmrrdbrrantwhich shag Ne updated through thedate of dosing Purchaser agrees to obtain acrd pay for a mortgage or
stakesurvey it required to obtainthepolicyB ffobjection to the Bite ismade based upon a vrditan opihion of Purdlasefs attamey that the tithe is rtoE nthecortditiat requrled
br performance of thisAgreeaneni Berber shalt have days from the date he is noiffred in wfitirrg of itte pattrctdudefects
chimed to either a remedy the tiffor b rafratd the ft in tuQ termination of this agreement ifSeller remedies thetitle
wftitut thetime spedfiad Purchasersira cornpiete itresale viMitt days of written raiilicaiion ffSeflar is unable to remedy the
fifewftttin firetime spedfled the Ciepoeit shati beteGrrtdai isfugtennktntion of this agresmertLC If title Carr be conveyedinthecondition requied hereunder Punllaser agrees to oampiete thesale wtltdn days after delivery
of the oorrmwitrnerrtfortine irtsuranoe Fiawever ffthesale is m be wnsuavnated inaaardenca wid SubparagraptrsBorZD
then closing shat be as soon the mortgage applicafrorr is appnoved a dosir date oUffitnad from firelender and rF appecatde
the frtgi inspediort ofthe Property isapproved byrfhe VA orFHA
d Purchaser agrees to pay the dodng fees cdtarged bythe title irtaaarrcz rrontparrywhidr rpervises thedosing
TAXItArvilESPIlEtiTSlEtLSA M taxes which have become a flan orrttre Properly as of the dosing date shall be paid by Baiter excerpt tiat a au wrrertt
property taxes soffit rte prorated and adusted between Seiler and pcoehassr es of thedoffing dais on a duedais barbs without
regard blien dad ffpaid insrdvanoeegtaxes dueJuly w bs treated as ifpaid farthe period Jody throughthe foflowutgJune andtames due iecember vrtll be healed as if paid for theperktd December throutdh fogowitrg Novcrnbar and
b Purchasershag be resportslefor the phymsnt of all property taxes falling due after thedosing lath vrithouE tegmd b lien
date Cslslsnt Homeawnass SubdiviSiort or Condominium Assocdstbn dues and assessments rF arry shell also se prorated
lrebueatt Salter and Purchaser aS Of the closing date on a due date basis CapiEat or lateraldarges and assessments shall be
paid by Sederat dosingi The firm water and sewage charges shell he prorated andadjusted between Segerand Purdthaeras of thedate atwhist Sffiler
vacetes ttre Nrnperty and surtgrders the iasys blistinq emlwc oksrsttffiI retain and hod fn esaow a mirmum ofEt
from theamount due Seiler at dosing forthese drergea Broker shalt remit theamount afiocated to Serierandrehm thebatarce
ffany b Salter after receipt ofthefttallameireams
Qddihs Seiler i initials Purdtase
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POSSESSIgN AND PROPERTY ItAAiNENANCESetier shag remove ail persona property elect refuse from thebulkfings aril landand shat vacate the Property at dositg bytPNL days after the dosing Until the keys ace surrenderedSalter shalt a continue the operation of all etectrfc gas water and otteerurTity services and b maintain thetrudtregs tend arkottrer Property rt the same oonditign as of the date on whichSeller accagts this Agreement Purahawr reserves the right to walkhrough ttte Property wrZttin hours of Rte SdreciNedclirtgtofYttfat Ste Property was maiotained as mead K PuroFrasar isnot satisbed thatthe buikrrgs land and ottrar Ptoperiy are inilea sameoonditiar estetl thedale on which Seder aooepbed thisAgreement Purchaser shaftrtitySeale to ventingxWCdn s days foNowbrg the wally through fleet Punrarrequests Satterto remedy the defect Fedora to noy Seller of adetect witidn this time period shat corastltute a vraiver of thispatsaph by thePurchaser and he shalt aoospt theProperty AS S iftire Setter is timely nofitiied nt a defect he shalt repair orprovide for repeat toelimmate thedefect vrithin dayslNllersfaihere todarrirratc the defect within the time provided shall be an evert of defaukunder thisAgnxrnenL Putalraser may pursue all evadable legal elect equitable remedies acrda consaurartethe transaction abGerminate theAgreemert and the DeposcT stead be returned Lagting acrdSeertrg Braersartd trek salespeople haae no obligation to
insure the condtiar of the Propertya that the Property Is vacated on flat date apeeified Seller stroll defiper grad Prathaser straitaccept possession of thetropecty subject Lo
Tarrant Riglris Form Tarrant YViBe NoItfrtsFain t nDoes NotAPPY
DUETCLOSING OCCUPANCY BY BALER etter shay pay Puideaseran OcwparrcyCharge ofpar day from the day after dosing through ifre date on which the Property is vacated Broker shall retain and hold in esaaw
from thearnormt due Seller at dosing scattily for theOccupancy Charge Brokershall pay Purchasertheacaved Ocarpancy Charge and rehrm thebalance Ft any to Seller attar Segervacates the Property andaumeriders thekeys toUsting Broker Seller agrees io pay or eimburse Purchaser for sit ousts and e incurred in recovering possession of theProperty indudng atdiral attorneys fees
hotasstg Pense storageactgal atmeys foes endany ether rustsoresesrvehicle shalliulrxie but not be lirratedtowhidr either arise out of a re Conrtecled taRtr Sepsfailure orreiusai to vacate the Property as regrared lly this AgreerrrentDamage DeposlL Broker shati retainartd hold inescrow onh theamount due Ballet at dosing as a
Damage Deposit vctristshall ha govemad by fireattadeed PostGeeing Damageteposk Addendum Form
CLOSING The closing of this sale Shati place at a kxadion designated y tine rtmrtgage lender or abserrt Mat at a placedesignated tsy the tJsflng Stoker The targetdosing dam is thepatinas fart agreeGo a dosrg datetheprzutsiars of paragraph Gshalt corctroL
ADDENDA The fdlowing addenda are attadeed toend made a part ofthis Agrmenierrt tChedc ail first applyFtA FAlAand B Cooperativetlousing Fume ti Land Caruact ForrnitVAVAAdderrdtrm Form New Consinxsion Form Contingent on Sate FainPest inspection Contingency Fain j U VetoedIand Faini Ctoainq CartnrcyForm iCandominirgriFonn ServgqForm OtherAdderdrnnNSr sastxade
tfiDEPOSIT Purdrinstructs efting Stoker to present this offer andaccept a ofSQQQa paid in the formof a arrr and an addpiotrei deposit of rvlfidh isdueand payable on
pogetirertleDepositvrtdchsti held by Sailing Brokeitnacwrdance with MCL nandajifthe offer is acxepGed applied to thepurchase price when thesale is crorrstanmated arb reurrteed to Purchserfthe offeris rejected orwtilydranmfffireAgreement is terminated ptrrsrritto paragraphs artebawe the poetics agree thatSetting Broker haA retain theDeposit to Purotmser and Sepersremedies ft any are rvnited to an award darrrages equal to the
amourht of the Deposit
DEFAULT Kapfutfdiure m pertortn by Setter a Purchaser shop tee an avant ofdefault under tttsAgreement Tf Prmdiaser defaultsSerer may at Sellers optiar pttrstre alt available fagot andequtable rarnedles or tertniriatetheAgrearrreMand seek fafeiuueof theDePOSit as puidated damages tfSeger defaults Purchaser may Pursue ell avapaWe legal and equitable remedies and nialy alsotermFnate theAgraemtand seek a refisrd gfhsDepaaiL Seger and Purdraser agree that Listing and Salving brokers and their
salespeople chapnot be made patties to artyacanfattento enforce arfarririrrrste theAgreement
ENERALAIOVISIONSAlistrng and Selling Brokers and then salespeople have a duty to treat alt parties to thistrarraatuiarr honestyB Purchaser authorizes Stoker to use Purdfasars name inany futnte edvettisit a ptrbc tefaborrsC Ptrrofraser and Selleradmowledge that Listing and eptrcg rokersand thek scespeople are taut parties io thisAgreanientD Ding and Selling Rroinrs and thek salespeople spedticaliy dfstdairn eery resporisrlfrtyflit flee oorWrIrort of theProperty ar forthe
performance of this Agreement by thepartiesE Purchaser end Seger acknowtgenotice tlrat Listing and Selfaeg rdcers may accept a fee or other coresidiionfor the
placsrrmr of an ebshar mortgage loan pfe tke theft flood titre or oUear casualty or hazard insurance err hOrtfe warranty
artstrig Iran this ttansadlon and attprasatyoortaerd thereto as required by Rule ntthe NlichlraAdmtnishative Code
F Purcraser agrees to pay Broker its Real FstaGa nlcsrCompiiarice Fee at doshrg
Qtitiais Baiter Mitials P
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Ca Suerand Purchaser admowledge that they have been advised tv reJnan aitomey to pass upon themaflcetability of thetitle tothe PrCpery antl to ascerthin wttetiter ornotthe provisions of this Agreement have been strictly adhered to Listing and SuingBtokera and ttreir salespeople cannot teglygive such acirdce
it Broker end Ns sakspeople are not experts in the areas of taw tax firranrting insurance surveying stntchrtal carrdrtiorrshazartlous material and erBirreering Ptrrdraser admowledges itrat Broker advised him LO seek professianat advttefnunexpects to these areas
MSCELLANEOtlSA Facsimile Sigmatures The parses adcrrowlerfge and agree that facsirntle aignadtres and intiials are legally enGoraeaWe and
bindingB Binding Agreement This Agremrrertt shaft bkW end inure to the benefit of teheirs personalnprires executors
adrrgnrsCators suorsand assigns of Lire respective partiesC Entire Agnaemerrt lire parties agree that Uris Agreement and ritenferencsd Addenda ordainthe eruhe agreement between
Slierand Pruchaser and rere are no greernenis represeertaBons orunderstandings which have been retied uponby the parties wtiroh are trot stated intide Agreefrent
D Amsndmerttlreparties agree that this agreemara may trotbe altered amended modiEed orotherwise dianged except by a
dub executhdwrkten agreement betweenthepattiesE Headings The headings in this Agreemrtare forrtoepurposes only and shalt not affect in arty wayr the
meaning or interpretation of thisAgreementF Grammar and Syrttroc The grammes and syrrprc used in this Agroement shall be mnstnred io give proper rneandfg andcanstency th its content Thus of means arxila thesingular may be cmrsbved to irrdvde the psrual the plural thesingulararui thevse ofany gender ortense may ba cronsvad b induce aft gamsandtenses
G Governing taw Tiris agreement stmt ba governed by and rxxrstnred aooortSng to thelaw of theState ofArigeur thestate inwhkhthePmperty isbceded
DCFIRATION OFOFFERTYds offer abet expire urress it is excepted by Setter prior to time oa Ptt ssT on dateder niY and may tiettldralNri at artyfinre prior Sellersseptanae
PURttiASER SiNATllIt By hrs signer bekwr Purctsesermakes h purchaso and arsmowedgesteoeipt of a
copyofihisf
YFiKrassadby PterdtasPrvrt Name navid s Print Name fie
DatesaLallou PurdiaserStgnahrre tee
Punt Idarne Zl
SEItER ACCEPTANCE ty hissigrahtrebelow Seller agrees th ire barsid byand admowtaciges receipt ofa copy of ttds AgreementSeller directs thatno turttreroffers be p attar acceptance ofthisoffer
Vihhressed bY rratrne DatePrint Name Print Nante Time
Date Seiler Sfgttature Date
Print tdsante Tme
y his signaturelovPurchaser hereby adrnawbdges receipt of a copy ofslerssrred atxeptance of this Apreamerrt
Date PurrraserSigrraarre
Date Purchaser Signature
LISTtfiKi BROKER ELLtNtsBROKER saa xeesg
tSIUfGAGtVT SEEIINGAGENTpgya s x
AGENT iD OFFICE ll AGZliSSOO OFFICE ID AR or
PHONE PkiONE tZ
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FHA PURCHASE AGREEMENT ADDENDUM
o be part of fhe Purchase Agreement dated oetoher zxaasi Covering properp atT Colaay st sr Clair Shows ss
FHa Amendatory clause RegardingAppaised valueIt is expressly agreed that nolinritttstariding any aftter provisions of this contract thepurchaser shall notbe obligated to complete the purchase of the properly described herein or to incur any penally byforfeihrra of earnest money depoNts orofhenarise unless the purchaser has been givers in accordance
wfth HUbIFiArequirements a wrAten statement issirad by the Federal Housing Commissioners or a
Dined Endorsement Lender setting forhfhe appraised value of the property of not less than
sa a o The purchaser shall havetheprfieand option of proceeding wtth theconsummation of the contractvthout regard to the amountof the appraised vawation The appraisalirdtuatinrt is arrived at to determine the maximum mortgagre tire Departnrertt of Housing acrd Urban
levetopment Hi insure HlDdoes not YYarranf the vaWE nOr the COndltlort of ifle property The
purdraser should satisfyhimselfrerself that thepiee and oondriort of the properly are accepFafrisPhis clause is mandaiedby FHA regulations and isnotopionai
FFiA Sellersconbtbution bo Pcepafids DiscourrtPoirtsandorCtosirSelleragrees to pay toward the payment ofallowable Prepatds
Discount Points andorDClosing Gods on behalf of fhepurtasers to be applied as determinedby puntaaser and purchasers sender The contrthuonfrom seller includes arty charges for purchasersmortgage FHA restricts purrhasar from peyfig
Tf the seller pays closing costs on an FHA transaction fire malcimum mortgage amount may be
reduced and may require thepurchaser to provide addPfionas cash at closing
FHA Compefmnand Payment farRepairsSellershall complete and pay check one all or notmore than far repairsandor improvements required by Elie FHA in order to oompsete this transaction if said repair costs
exceed seltets contCibution Purchaser mss alntribute the excess In the event purchaser declines th
pay forsuch excess then selersat their opfron may declare this transaction nail and void wish the
deposit returned to thepurchaser fullNlTICE Ali repairs audios farnprovemenfs musttre rmtnpleted in a worltmantrcemanner prior to
the transaction closing However in the eventcrfain repairs cannot be completed drre W
weather or other unforeseen conditions an escrow for repairs wi be cradled irs compliancewith FHA regnirernerits iwrf estimates for the work will be regained and an esrrtxv account at
s times the hlghesf estimate will be estahhed to assure rwtnpletion of the work Ntinkncimescrowrequired is
FHA Pest InspectiarD Buyer or Sellerag@Sto provide a satisfactory pelf inspecdion prior tlo dosing at theirexpense
FHAReinspection FeeBuyer or Seller agtss pay for reanspectfon feesas a result of FHA repair reguiremerits
lniaisSerer tom
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does not reguEate the interest rate w the discountpoints that may be paid by you or the seper or otherThird party You Should shop arorard to be sure youare satisfied with the ban terms offered and with theService reputation of thetender you havechosen
The interest rate any discount poirrls and the lengthof lime tite tender will honor the loam terms are att
negotiated betweenyou and the lender
The seller can pay the discount points or a portionthereof if you and the seller agree to such an
arrangement
Lenders may agree to guararteorbicinthe loanterms for a definite period of time ue Qdays etc or tray permityour loan b be determinedby future market condttrons also Itnotvn as BoatingLenders may require a tee bkrck in the interest rateor the berms of Lie loan but mustprovide a wnten
agreement vering a rnlnmum of days before the
antaipatsd closing Yourereernerrt wiltt the tenderduilf detemune thedegree fany fhat the interest rateanddtsoount points may rise before closing
if the lender debertnines you are erKjibte for the
mortgage your agreement with theseller may requrreyou to complete the transaction or lose your depositon theproperty
DoatCommit Loan Fraud tt is Important faryou tounderstand that you are required to provide completeand acarrate itriocsnaiian when applying for a
mortgage loan
Do not falsity information about your Incane or
assetsDisdose all loans and debts inducting money that
may have been borrowed to make the down
paYnflDo not provtde false lettersofcrericashonhandstatements and giftlers orsweat equity teibers
Do not acxxipt funds to be used for your dorom
payment from any other party Oiler realesabe
salespersonbrntder etcDo notfalsely oertiiy chat a property wl be used for
your primary residence whenyou are actually going fAuse B as a rerMal propertyDo not act as a straw buyer somebody who
purdrases a property for anoLrer person and ttren
transfers ttde of the property m that person nor
should you glve that person persorsal or cxedRinformation forthem Go use inarty such sdreme
Do not apply inr a loan by assuming the Identity of
anotherpersonDo notstgn an incomplete orblank document that isone missing the name and address of ttre reaprentandfor other important idenlitying informationPenalties For Loan Fraud Federal laws providesevere penalties for fraud mfsrepreserstation or
conspiracy to asfluence wrongly the insurance of
mortgage instattce by HUD You can be subject to a
possble prison term and ftne of up rgDt for
providing false iniorrnation AddrtbnaBy you could be
prohibded from otrtaining aHUDinsured Jan for an
indefatite periodReport Loan Fraud tfyou areaware of any fraud in
HUDprograms or of an indnridrral tries ip persuade youto make false statements on a loan application youshould report The matter by calling your nearest HUD
offrce or call the HUB HotlinetsWarning it is a crime th lY make false
statements to the United Stag Gavemmeni on This
or any similar form Penalties upon conviction can
tncude a fine and imprisonment Fw details see Title
US CodeSection arnl Section
Discrimination If you believe you have been
subject to disaimination krecause of rare colorrefigrort sex handicap farnitial slaws or natiorrai
origin you should cli HUDsFair Housmmg qualOpporwnity Complairrt Hotlinett
About Prepayment thisnotice is to advise you of
the requirerrrents itiatmust be fogowed to accomplisha prepayment of your morage and to preventaccrual of any interest after thedate of prepayment
You Wray pY any or aft of the outstandinghrdebtedness due under your mortgage at any limeWithout penalfy However fp avoid the accxual of
interest on any prepayrnertt the prepayment musf be
rem on the inslanmerrt due date the thst day of
Lre moMlt if the lender stated this poflCg in i
response to a request forapayoff figure
Qtherwise you may be required to pay interest on the
amount prepaid through the end of the morrttr The
tender can refuse to accept prepayrnerrt on any date
otherthan the installment due date
InialslSeuer Psrals
REOSreevtr Page Of lear EstateOne lna dg
PmnwrooFmorrlptcocamotamnnsRatrCWotySt
FHA Mortgage insurance informationWho may be elrgibefar a premium refund Youmay be eGgibie for a refund of a portion of theinsurance
premium if you paid an upfront mortgage insurancepremium semement Revrew your setilelrsrent papers or
check wrigt your mortgage company to deffirrnine if youpaid an upront prenrtttrm Refund exceptions mdudeAssumptkms When a FHA insured loan is assumedthe insurance remains in force the seller ceoeives no
refund The owner of Bra property at fire time theinsurance is tenrimated isentided in arty refundFHA to FHA Refinances lVhen a FHA insured loan is
refinanced the refund from the aid premkmt may be
applied toward the upfront premium required for ffienew
loan
How are Refunds Determined The FHA
Comrrssaorter deterrtrines how much of the upfrontpremium is refunded when loansareterminallRefunds
are based on the nurrlber of montlTS the loan is insrrnedAfter months yrs no refunds is due thehomeovmer
Hoav areRefunds Processedt Refunds of unearned upfront mortgage insurance
premiums are refunded upon the receipt of the
terminatimr notice fiitiated hY the tender Once HiJDreceives and pnxesses the termination the refund
process isiriiatedIfyou areeligible for a refund HtJD wilt either requesttreasury to issue you artecledireryorwfit send yrntan appGcaUon far premium reftmd HUDRead the application carefttysign have it notarizedand attach proof of ownecsfyp at insurance
berrnirration
linportant The roles governing theegiliryforpcemiurnredcrnds ace based on the feraneiel status of the FHAinsurance fund and are subject to drange You
borroMners must be regain shat you understand thetransaction Sign page t only after you crave ridth entiredaument Seek professianaf advice if you are uncertain
IrutisSeger
RE revt
Retum apprrcatcort to the addrBSS shoum on the
appgtianHUD rvii request Treasury m issue a check if na
additional irrformapan is needed
How to Follow Up ffyou da notreceive an applcatonwrhin S days after you have paid off your icon checc
with your mortgage company to confirm drat they rave
seat HUD a request far terrtirnatfon ff they conficcn that
the correct termination information was earn coniadHUD
How to Contact HUD
vPharse IIbAiNIn PiNEST Monday throughirrday
sy aaau
US Department of Housing fJrtaatl DevelopmentPO Box
Washington DC
Mohthly Irrsucance Premiuans
If you paid an upfront morgage insurance Premium youvutif also be charged a monthly mortgage insurance
premium urdd the loan to value of your mortgage reaches
petrerrf of the lnitialal sale price orappraised vahte of
your home whichever was iotnrer provided that
premiums are paid forat least froe years YouwGreach
the B peresrd LTV threshold kt one aF iwo waysThrough nortrrai amortiaSon as you make your monthly
payments or by payng additional prindpal arc the
mortgage Your lender can advise you an when the
mortgage wil reads the percent LTV threshoid Ifyou
wete notcharged an upfront premium as for example on
condominiums you will pay the rnonlhty premium forthe
rifeof themortgageNate ai inquiries should Include your narrretidigitFHA case number paid in full date property addressand a daytime phone number Record your gHA case
number here forfutureneferenoe
FtrAi Case Number
ZnR
InlGab B
Page MR Reat EBSatB iearte
reooovAnapFaaioYyutewnPamaremramsransg CdonY Sc
feal Estate certification
the Punthaser Setter and etfing Rea Estate Agent or the Broker imrolved in the satestransaction heretycarttfias fiat the terms and conditions of the safes contract are true to thebest of their kncusledge and belief and that arty other agreertent esred frrto Y arty of thepartiets in connection with the seal etabe ttansaeEiort is part of or attached to the sales
agreemen
xoizaioaiMrhroess i gDavid Bea
Vltltnes Gate BiJyer Date
Witness Pate Seller Date
VVtfness tate slder Date
Sroicer er
bate Date
meal EatateOae ea EstaCe CasaReal EstzGomparry l gany
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sbFSCIOStiREREGARDiNO REAL ESTATE
AGiCYRLATtOMSHIPs
Before you disclose corrfidentfal irrforrrtatfon to a reaF licensee regartCmg a rrat estate twnsaction youshautd ursderstand whattype ofagency retationstdp you havevrith that licensesA reef esla transaction is a transaction involving the sale or lease of any legal tx equitable interest in real estate
consisting of notless than or not more tlmsr residential dweging units oroonsistng of a binding sitefor a residentialunit on ehera lot as tfeflrted nseCtlors of the land Division Act PA MCL ora Condominium unitaSdefined insection of the Condorrilnium Ad PA S MCL
An agent providing services under arty servtae provtsiart agteemerrt owes at a minimum thefollowing duties to theclient
a The exerrrse of reasonatfe tare and sklA in representing ffie client and caRying out the naspansibklesof the
agency relationshipb The perfomrance of the berms of theservice provision agreementC ioyatty tci the interestof the client
d Compliance with thetaws nrles and regulations of ibis stateand any applicable federal statutes or regulationsje Referral of theclient to other licensed professionals forexpert advice related to materiaf matters that are not within the
experlsse of the licensed agentfAn accoasnting ina tirnaty mannerof all money std property recenrned by theagent nwhtch the client has tx may have
an interest
g Confidentiality of as information obtaned within the course of the agency relionship unites dfsdosed with the
cGenYs permission oras provided by law inGudutg the duly notto disdose txurfiderralinformation to any licensee who is
notan agentof theolient
A real estate brotcer or veal estate salesperson acting pursuant to a service provision agreement shall provide the
fallowing setvesto his or her clienta When the reef estate broker or real estate salesperson is representing a per or tensor the marketing of theGiants
proparry inthemanner agreed upon intheservice provision agreementb Acceptaaoe of delivery artt manof offers and counteroffers to buy setl or lease the clients Property or the
property thetient seeks ffi purchase or lease
c Assistance indeveloping communicating negotiating and presenting offersunroffers and related documetns or
rwfoes anti apurtraseor tease agteemerttisezetxlted by all parties and aA contingencies aresatisfied orwaived
d After execution of a purohase agreement by al parties assistance as neoessaty to cemplate thefactlat under
theterms specified in thepurrhase agreemente For a broker orassxiate iYraker who is involved of the closing of a real estate or business opportunity transaction
famishing or causing to be furnished to She buyer and seller a cempiate and detailed Casing srafiement signed by the
brokerorassociate brokershoxfaig each party all and tfisbursemerrts afteaing that party
Ifnlaw requires real estate fioensees who are acting as agersts of satiate or buyers of real property to advise the
peseserrstiai salvers to boyars wNlr whom tifey vimdcof thenature of than ageruy relatiorfshlp
A sellers agent under a fisting agreement with the sailer acts solely on behalf of the seller A seller can authorize a
sellersagerrt to wtxk with srdragerrks buyersagents andfar trarssactiori coordirtorsA subagent is onewho tars agreedto work with the listing agent and who Eke the iistirlg agent ads solely on behalf of thesalver Sellers agents and their
subagents will disclose to theserer known information about thebuyer which may be usedto thebenefit of theseder
Individual services rrray be waived by theseller through exeacfron of a limited servroe agreement Ortiy khose servkesset
forth inpagraphZboand d above may be waived by the execution of a lurtited serviceagreement HtwveverReal Estate One inc is a fufl servie brokerage and theaervloes set forth in paragraph bc and dabove will be
prodded
A buyers agent under a buyersagency agreement with the txayer acts solely on behalf of the buyer A subagent of the
buyer isate who has agreed ba work withtheiwyeds agent who like the buyersagent actssolely on behalf of the buyerBuyers agents and theirsuferdswig disclose to the buyer knoNVn irrtortnaifon about theseltet whktt be used to
benefit thebuyer tiOttns Saner prals
REQ revJ Paget of Re
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Indivrdtlservitsmay be waived by theuythrough execution of a limited servcoe agreement Only those servicxs set
forth in paragraph bc and dabove may be waived by the execution of a IimiFed rviceagnment HoweverReal Estate One inc is a fuB senrioe brokerage and thesenrices set forth in paragraphbc and dabove tinTl be
t
A teat estate Hcensee can be the agent of both the selleracrd he buyer ina iransactian butordy nrittt the knowledge andinformed consent inwriting or bath thesetter and thebuyer
nsuch a dual agency srtuafron the bcensee wiN not be able th disclose all krtovrn information Q either the setter o the
buyer Asa dust agent the cerrsee wiiE not be able to provide fire Bali rage of fiduciary duties inthesalter orthebuyer
TheoNrgations of a duet agent are sulaject to arty spedfic provisions set forth in any agreement between the duet agentthe sailerand titre buyer
A buyer or selerwitlt a designated ency agreement is represented ably by agents speafrcxUyr Warned in theagreement
Any agerns of the firm ratnamed ht the agreement da not represent the buyer or seller The warned designated sentacts soldy an behalf of his or her diets and may only share confidetttalinformation about the diem wlHr the agents
supervisory broker who is also named nthe agreement Other agents in ttre form haute no duties to the buyer orsellerand
may acteddy ors behalf ofanother party inthetransaction
Only the icensees broker and the named supervrsary brokers havethe same agency relationship as the licensee Warned
below i the other party In a transaction is represented by a satespetson licensed with Reaf Estate One Inc orany of the
other Reai Fstate One Family of Gompanies then the licensees broker and alt Warned supervisory brokers steal be
considered disused wrrsessuat duesagertly
LicerrBee Disclosure Chectr OneJ
SettersAgetrt
a Buyers Agent requires a signed BuyersAgency Agreement
Dual Agent applicable only when both buyer and seller have signed tasting and Buyer Agency
Agreements witty the designated agents Wanted bebwanti havesigned a Dual Agency Agreement
Noneof fire Above
provided in dastrre of any confidential information
tEtiPTAND ACKHOWLEDtiBAAIIfT
By signing beltrw the parties acknowledge that they lranareceived and read the information in this agency tlisclosure
statement and adatowledge this form was provided th Hrerrt befor titredriosura aF arry confidential infcrmation
tS NOT A CO
S nature
x Buyer Seller edt One Date uyer SeierCheckOne Date
PrintName Print Name
Business Phone Home Phone
Cal Phone Emah Address
property Addnss if any
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ProOrxlHZfnFarsblripFUcJGFearMieRaatlFfaaerAgana tCbWnySY
NOTIFICATION OF BUYERSTITHE AGENCY
Dale DCtOber
Purchase AgreenterttDated Octaber
colaup St
ProperlyAddress St Clair xores MT
Buyers
The Buyers of the above referenced property have elected to purchase their loan policy from
Capital Title Insurance Agency Capital TfiJe Insurance Agency vldll process and facaitate the buy side
poronof the closingand act as the SetderrtenAgentan behalf of the Buyers lender
There will be no addiSonal cast to the Seders or Buyers to have Capital TFtle nsarance
Agency perform this function
z aazzNifiess Date uy HateDavid E Rea
Vltitness Date Buyer Date
Secfion IaofRESPA statesNo seller of property tfTaf wIbe purchased with the assistance of a federally relafeo
marlage loan shat reguiredlrecffy or Indirectly as a condFiyan to selling the property that
tine Insurance covering the property be purchasdby the buyer from any particular trfie
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CITY COUNCILNOVEMBER
AGENDA ITEM a Basement repair of one city owned home at Alger bidsopened Postponed from
BACKGROUND Basement repairs are required on this house which is a propertypurchased from Macomb County for tax foreclosure The project was advertised on
MITN and in the Macomb Daily and Daily Tribune and RFPs were faxed to all
waterproofingconcrete contractors from the Rehabilitation Contractors list On October
the City of St Clair Shores received bids for the basement repairs The lowbidder is Bayshore Enterprises in the total amount of
ENCLOSURES Memo to Mayor and Council
Project SpecsBid Tab
Project Breakdown Spread Sheet
Correspondence from Anthony Sabatini President Bayshore Const
PROPOSEDRESOLUTION
it was moved by Councilperson and supported byCouncilperson to approveldeny a request to award bid for
basement repairs at Alger to Bayshore Enterprises in the total amount of
VOTE Ayes
Nays
Abstain
Absent
Prepared by
Reviewed by
CarylFhlips Community Services Dept Secretary
Community Services Director
MemoTO Benjamin M Hughes City ManagerCC Mayor Council
FROM Christopher R Rayes Community Services DirectorDATE November
SUBJECT BID AWARD FOR BASEMENT REPAIRS AT ALGER
I have reviewed the proposals of the two lowest bidders and recommend we proceedwith the award to the lowest bidder Bayshore Enterprises with the condition that the
contractor starts the project no later than Monday November
In the event the contractor is unable to begin by that date staff requests authorization
to go with the second low bidder Paradigm to insure that the project is completedprior to the onset of winter do not recommend removing the concrete or the
membrane as it will not be possible to give the concrete work to either of two concrete
contractors the city has in town as they are behind schedule in completing their
projects
FCDICRRCRRWtemo tdoc
CITY OF ST CLAIR SHORESJEFFERSON
ST CLAIR SHORES MI
ROSANNE MINNE
REHABILITATION COORDINATOR
SITE ADDRESS ALGER
ST CLAIR SHORES MIVACANT CITY OWNED HOUSE
PREBID MEETING REQUIRED MONDAY OCTOBER AM
SCOPE OF WORK BLOCK BASEMENT WATERPROOF WALL STRAIGHTENINSTALLIBEAMS
NEW WEEP TILES BACKFILL SOIL
GLASS BLOCK VENTED WINDOWS
Disconnect existing air conditioner AND set aside Reconnect later
Remove red maple tree in front and relocate and plant in middle front section of
front yard
Excavate entire basement wails except front porch
Take excavated soils and dump at Amherst
Dispose of soils Replace weep tiles Flush out remaining weep tiles under porch and
exposed tees
Straighten east south west north walls
Install steelIbeams on east south and west walls evenly spaced as follows
Install Ibeams on north wall from one on each side of gas line in front
Install Ibeams on west wall in laundry room area where they will not affect
future kitchenlaundry plumbingInstall Ibeams on west wall from stairwell to southwest corner
Install Ibeams on south wallInstall Ibeamsotwall
Ibeams must be properly supported at top joists back
All beam to be installed in accordance with manufacturersdirection
Patch all holes voids spaces on exposed basement exterior walls with hydrauliccement
Install bituminous tar on exterior walls and install mil visgueeen
Backfill with pea stone to within one foot of topInstall foot of top soil Soils to slope from house foundation line to blend in within
surrounding soils
Tuckpoint interior open joints on north east west and south waterproofed walls
Properly grade soils surrounding exterior of house Rake and install seed
Remove all existing basement windows and dispose of
Install new vented glass block windows Install plumb and levelMortar into place and clean
Complete clean up daily and at end of project
All installation and materials shall be in accordance with manufacturersinstructions and
per the Michigan Residential Building code
Open inspection prior to backfill and final inspection are required from the buildinginspector
Include building permit fee in bid price
Total waterproofing wall straightenIbeams tuckpoint project ac windows
ALTERNATE
Install Delta foundation waterproofing membrane or equivalent on exposedexterior ofnorth east west and south walls over the cement tar mil
visqueen
Alternate for installation of Delta membrane only
ALGER
GENERAL INFORMATION
BASEMENT WATERPROOFING
Dig away earth from foundation walls Remove excess dirt any extensive tree
roots and all clay soilsReplace weep tiles CALL FOR OPEN INSPECTION TO VERIFY ANY
REPLACEMENT OF WEEP TILES Ensure that weep the system is free from
any blockage Flush all ties and tiles for drain linesUse a stiff brush to clean the foundation Chisel and rake out cracks or faultyjoints Fill all cracks with hydraulic cement Seal all interior basement wall
cracks
Apply Portland cement applied to exterior foundation walls The pargingshall be dampproofed with bituminous coating pounds per square yard of
membrane approved by the building code The joints in the membrane shall be
lapped and sealed with an adhesive compatible with waterproofing membrane
A mil thick polyethylene film shall be applied over the below grade portion ofexterior foundations wails prior to backfilling Joints in the film shall be protectedfrom mechanical damageCALL FOR OPEN INSPECTIONGravel or crushed stone shall extend at least one foot beyond the top of the
footing and vertically to the top of the foundation wall at grade level At an area
of above the footing cover with an approved finer membrane material The
top of open joints of drain tiles shall be protected with strips of building paperand drainage tiles or perforated pipe shall be placed on a minimum of inches of
washed gravel or crushed rock at least one sieve size larger than the the jointopening or perforation and covered with not less than inches of same material
Backfill with a mixture of pea gravel and A slag a maximum of feet verticallyRemove ail clay soil Install FOOT OF clean soil and compactGrade top soil on surface away from house minimum five feet Build up dirt to
slope away from house
Seed other open areas
Clean up daily and at end of project
NOTE Properly remove and reinstall any electrical gas line mechanicalplumbing line as necessary as part of project
ALGERST CLAIR SHORES MI
ALTERNATE
CONCRETESTEPS
Remove concrete rear patio completelyRemove concrete between rear patio and drivewayRemove concrete along west side of house marked out in paint
Regrade areas where concrete taken out Rake out
Install seed in rear yard only Leave as dirt on side of house
Remove flags of concrete driveway from front of house to sidewalk that are marked
out
Remove brick pavers in walk from drive to front porch and dispose of
Remove pad and concrete front porch steps and dispose of
Wire brush the front of the front porch and install hydraulic cement to fill in voids
Install new sack deep concrete from front porch for walk and s flags of concrete
driveway
Install new precast concrete steps of equal rise for front porch Install level and plumband mortar into place
See attached plan
Lightly brush the concrete
Seal the concrete
Remove all forms and fill in with top soil and seed
General Information
Install new deep concrete as per specification Form areas subbase with crushed
concretestone and sand Compact subbase Concrete to be psi minimum specifiedcompressive strength at days using sack mix Install curing compound and seal concrete
Workability and consistency to permit concrete to be worked readily into forms and aroundreinforcement under the conditions of placement to be employed Calcium chloride as an
admixture shall not be used in concrete to be exposed to severe sulfatecontaining solutions
Preparation of equipment and place of depositEquipment for mixing and transporting concrete shall be cleanDebris and ice shaft be removed from spaces to be occupied by concrete
Forms shall be properly coated
Masonry filler units that will be in contact with concrete shall be well drenchedReinforcement shall be thoroughly clean of ice or other deleterious coatingsWater shall be removed from the place of deposit before concrete is placed unless a
tremie is to be used
Unsound material shall be removed before additional concrete is placed againsthardened concrete
Concrete shall be conveyed from the mixer to the place of final deposit that will preventseparation or loss of materials and without interruptions sufficient to permit the loss of plasticitybetween successive increments
Regular concrete shall be maintained above degrees F and in a moist condition for at least
the first seven days If placed during freezing ornearfreezing weather adequate equipmentshall be provided for heating concrete materials and protecting concrete during nonclimant
weather All materials shall be free from frost Frozen materials or materials containing iceshall not be used
If steel reinforcement used install over chair spacers to depth
Saw cut construction joints to h depth
Use foot span for construction joints
Backfill areas form areas grade ground surrounding concrete and seed
Call for open inspection from the Engineering Inspector and inspection from Rehab
Coordinator
Provide copy of concrete delivery slip and provide weather conditions for the date of
delivery to the Rehabilitation Coordinator Call for open inspection and final inspection
Contractor is to tape or secure new area from vehicles driving on it for daysContractor is responsible to remove securement used after days
ALGERST CLAIR SHORES MI
ALTERNATE BID
CONCRETEISTEPS
PRICES
Price for remove and grade concrete sq ft
Price for remove and replace concrete sq ft
Concrete permit
Concrete Steps
TOTAL CONCRETE AND STEPS ALTERNATE PROJECT
CITY OF ST CLAIR SHORESREHABILITATION BIDS
ALGERWATERPROOFINGlIBEAMS
TUESDAY OCTOBER AM
PREBID MEETING
MONDAY OCTOBER AM
REQUIRED TO BE PRESENT TO BID
CONTRACTOR i BID SIGNE AMOUNT
i iEVER WATERTTE LLC
BAYSHOREENTERPRISES
DRV CONTRACTORS ILLC i G JI
i JOHN C SON
COMPANY QI
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Minne Rosanne
From Minne RosanneSent Tuesday November PM
To Rayes Chris
Subject FW ALGER ST
From Anthony SabmailtobayshorecoCahotmailcomSent Tuesday November PMTo Minne Rosanne
Subject ALGER ST
from Bayshore Construction
o City of St Clair Shores
Subject Alger
llate
Roseanne M Minne
Pursuant to your request I Anthony Sabatini President of Bayshore Construction Co agrees to start the
Alger waterproofingconcrete within working days upon bid approval
Best Regards
Anthony A Sabatini
Agenda Item No B
Meeting of Monday November
B Purchase of Equipment for Civic Arena Trainin Center
BACKGROUND Attached memorandum provides background
ACTION TO Approve and accept bidBE TAKEN
SubmittedBy
GREG LER
Dir Parks and ecreation Department
Dated Monday November
moved seconded approving the purchaseand installation of exercise equipment at St Clair Shores Civic Arena fromAll Pro Exercise E Haggerty Road Farmington Michigan in theamount of Funding is budgeted and previously approved in
the August expansion project budget
AYES
NAYS
ABSENT
MrLari
to Mayor and City Council Members
cc Ben Hughes City ManagerFrom Greg Esler Director of Parks Recreation
oats
Re Purchase and installation ofexercise equipment
Bids were opened on Tuesday September for the purchase and installation of
exercise equipment for the facility expansion We presented a tentative exercise equipmentlist with the original bid documents at the August council meeting with the
expansion presentation There was a separate line item for the exercise equipment and we
indicated at that time that we would come back and present additional information on the
specific exercise equipment
The bids were placed on MITN and three bids for specific portions of the equipment were
received We aze requesting that the bid for the exercise portion ofthe bid be awarded in theamount of to the low bidder All Pro Exercise Haggerty Road FarmingtonMichigan References were verified and included in the packet for All Pro Exercise
Currently our Senior Center equipment is supplied and maintained through All Pro Exercise
They have been extremely satisfied with the purchases maintenance and service they havereceived
Product pictures and references are included in the packetsFunding was previously budgeted and is available in the equipment portion of the expansionPlease do not hesitate to contact me for any further information prior to the meeting
ITEMIZED BASE BIDEQUIPMENT FOR
CIVIC ARENA TRAINING CENTER
Bid Form
Equipment Quantity x Unit Cost Total
Octane Elliptical EA
HD Screen and iPOD cableMatrix TxTreadmill hi pert EA
Kei EASo v s R e a
Power Vertex whole body trnr EA c c
Nautilus Functional Trainer EA
w two Ib weight stacks
pulleys FFTD
Dumb Bell Rack MagnumA EA
Tree Tier pair cradledDumb Bell Rack MagnumA EA
Two tier cradled
Dumb Bells Ib set EAHampton DBU DurabellUrethane Hex pr each xb
Dumb Bellsbset EAHampton DBU DurabellUrethane Hex pr each xb
Kettle Bells Ib set bb Ib Ib Ib
Kettle Bells Ib set b rJIb Ib Ib I
Z Kettle Bell RackKBR EA
Benches MagnumA Flat EATo degree multiuse
Benches MagnumABack EAExtensioncore
Glute Ham Developer A qMagnumA i
Adjustable DeclineSit Up EA
Magnum A
Stability BaH Rack EA ySpri RBR
Stability Balls EA rSPRI SXBESL Hvy Comm
Medicine Bal Rack EA
SpriPBRack
Medicine Balls EA WTSpri Exerbalf low bounce
bbdbbb
Pull Up Bar Multi mount EA Saq STRX L
Bosu Rack holds balls EA Q i
Bosu Balls ATRX V EA oPro Pack SuspenTrainerwDVD
TRX V Club Pack EA JV SuspensionTrainer
TRX Ceiling Mounts EA gCenter Rm Use
Power Systems A sAustable Pull Up Bar
Recumbent Bike EA
MatricRxhi pertwHD screen and IPOD cable
Spri Exertube Resistance Bands Setsyellow green red blue
Jump Ropes EA q
Bulldog Battling Ropes nonfray EA yx LSpri
Bulldog Battling Ropes nonfray EA aftx LSpri
Hi Density Foam Roller EA gSpri FRBlack
Varsity Plyo Box Set unitCbsed wal plyoboxSet Pro Elite
Lockers units
Benches Locker Rm EA
Benches ADA Locker Rm EA
A LCD Television EA
Panasonic Sony or LG
B Mirror LCD Television EA
Price for all products and equipment listed above are to include freight deliveryand installation and be American made
Total Bid oC t
Total Bid words
Submitted ByBusiness Name
Signature
Print name and title
All PRO EXERCISE p
CERCISE
University of Michigan SanduskwStSBfVICIA Tb@ flBSI Lenawee county YMCAAnn Arbor Ml Sandusky OH Adrian MERick Bancroft Steve Snider Ted CrocketJim Ptocki l
University ofM Flint Crreat Lakes Ath Club Galion YMCAFlint Mi Orion Twp MI Galion MTGlvis Cloiinger Roy McIntyre Terry GribbleCO
M S U IM SPORTS Calvin ColEee Lima YMCAFIansin Ml Grand Rapids MI Lima OHPatty Oehmke Roy Zuydema dash UnterbrinkL
Eastern Vlichigan Unv Western Michigan Unv Bowling Green State UYpsilanti M Kalamazoo MT Bowling Green OHLou Gianino Chris Vass Dave Hollinger
Z
University ofToledo Grand Jalley State Unv Ohio Nprthern Unvoledo OH Allendale Ml Ada OHNancy Eurlaans Kate Harmon Kate Witte
PhoneI
Geary FamilyYMCA Delta College Warren Parks RecFostoria OH Saginaw MI WarrenIEric Stinehelfer Tara Cunningham Sheldon Miller
b
Ashland YMCA lDearborn arks Ric Macomb Parks RecAshland OH Dearborn MI Macomb MIJerry Baiter Jim Jansen Jason Spiller
Sandusky Cnty YMCA Livonia Community Ctr Allen Park Parks RecFreemant OH Livonia Mt Allen Park MfDenise Reiter Scott Spahr Tony NapolitancfiZ
Haggerty Road Farmington Nilis Michigan Fax
Durable enough for a class setting or for indoor
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frame rsteeiramew iinc oxidepolyesterpowdercoating
seat post stainless steel pop pin wedge design tohandlebar stem lock in desired height
direstcain multiribbon belt drive
lowmaintence
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resistance jfrbtinnbrake w microadjutknnbsystem emergency stop
flywheel high inertial lbs
cranks i heatareatetlhighcarboh steel
Pedals standard alloy pedals
halebars haradpostons w micraadjustakiieforeaftsslider
seat ergonomic cycling saddle
dimensions xwx h
product weight lbs
maximumuser dbaweight
standard features water bottle cage
warranty Syears frame years partsIlmltedhomesuse Yearztabor rnonthwearitems
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warranty S years frame years partscommercial I year saddle year labor
wear items pedaF straps bottle holder
excluded tram warranty
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Computer is sold separately
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Council MeetingNovember
AGENDA ITEM Consent Agenda Items
Items shall be considered without debate by motion and vote of Council unless a
member of Council specifically requests action taken separately on said item
ENCLOSURESa Bills
b Fees Nonec Progress Paymentsd Approval of Minutese Receive File Boards Commissions Committee Minutesf Recommendations from Council Sub Committee on Boards
Commissions and Committees
g Receive and deny claim of Suzanne Spalding vs City of St Clair
Shores and refer to the City Attorney for response
PROPOSEDRESOLUTION Motion by seconded by
to approve the Consent Agenda items as presented with the
exception of the following item numbers
that were removed and considered separately
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary A Kotowski City Clerk Date NovemberL
City ofSt Clair ShoresJefferson Circle Drive St Clair Shores MI
Phone Fax wwwscsminet
Mayor r Council Members
Robert A Hison apAP Ronald Frederick
Mayor ProTem aoj Beverly McFadyen
Iip C Walby David J RubelloCity Manager Peer Rubino
Benjamin M Hughes Candice Rusier a
m
ItemaCouncil Meeting of
November
If you have any questions on items listed below please contact Benjamin Hughes City Manager or Tim HaneyDirector of Finance
Bills to be approved at the City Council Meeting oflovember
Itema Check Approval List
Councilperson moved Councilperson seconded to approve the release of
checks in the amount of of the report that is pages in length and ofthe grand total amount of
went to other taxing authorities
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City ofSt Clair ShoresJefferson Circle Drive St Clair Shores MI
Phone Fax wwwscsminet
Mayur Council MembersRobert A Hison Ronald J FrederickMaynr ProTem i Beverly McFadyenKip C Walby David J RubelloCity Manager Meter RttibinoBenjamin M Hughes Candice Rusie
Itemc
Council Meeting of
November
If you have any questions on items listed below please contact Benjamin Hughes City Manager or Tim HaneyDirector of Finance
Bills to be approved at the City Council Meeting ofNovember
Progress Payments
Blade Action Inc
Lake County Sewer Company Inc
Galui Construction Company Inc
Diversified Construction Stainless
ANDERSON ECKSTEIN AND WESTRICK INCj Schoenherr Road Shelby Township Michigan
Civil Engineers Surveyors Architects
October
Chris Rayes RACommunity Services DirectorCity of St Clair Shores
Jefferson Circle DriveSt Clair Shores Michigan
Reference Sanitary Manhole RehabilitationIn the City of St Clair ShoresLake St Clair Clean Water InitiativeSt Clair ShoresRosevilleEastpointeDrainAEW Project No
Dear Mr Rayes
Enclosed please find Estimate No for the above referenced project We recommend
issuing payment in the amount of to Blade Action Inc and mailed to
Ullico Casualty CompanycoMichelle Graham
Woodward Ave Suite
Royal Oak Michigan
Far work performed through October the field work is complete
If you have questions or require additional information please feel free to contact our
office
Sincerely
Frank D Varicalli
Project Manager
cc Thomas R Stockel Macomb Office of Public WorksBlade Action Inc
OlettersEstdoc
Fax Engineering Strong Communities wwwaewinccom
ANDERSON ECKSTEIN WESTRICK I AEW PROJECT NO
SCHOENHERR ROAD ISHELBY TOWNSHIPMICHIGAN I Name and Location
CONSTRUCTION ESTIMATEIII CONTRACT DATE
CONTRACTOR Blade Action Inc IAddress Forton Ct Clinton Twp MI I Estimate NoOWNER CITY OF ST CLAIR SHORES IAddress Jefferson Circle Drive S C S MI I CONTRACT AMOUNT
DATE
LSCCWLDSANITARY MANHOLE REHABILITATION
WORK COMPLETED FROM to
REVISEDTO
ITEM OF WORK
Bonds Insurance and Initial SetupExpense MaxDigital Photo Record PrelPost
Locate Excavate and Remove Existing Manhole Frame and CoverReconstruct Manhole ChimneyReconstructStructureCB MHFurnish New Sanitary Frames and Covers
Install orReset Manhole Frame and Cover
Exterior Manhole Chimney Seals Width
Exterior Manhole Chimney Seals WidthInternal Chimney Seal
Manhole Precast Joint RepairPoint Interior Pipes in Manholes
Seal Pre Cast Lift HolesManhole Flow ChannellBench Installation
Interior PVC Drop Connection
Install Interior Concrete Bulkhead
Remove and Replace Sewer Pipe Fittings and Sand BackfillManhole Lining DepthManhole Lining DepthUndetdrain Subgrade inchCement Type ARemove Walk Replace with Concrete Walk P SackRemove Replace with Concrete WafkDriveApproach PSackRemove Waik Replace with Concrete Sidewalk ADA SpecialP SackDetectableWarning Surface
Remove Pavement Replace with Concrete Pavement PSackRemove Replace Wide Curb GutterP SackFinal Cleanupand Restoration
Traffic Maintenance and Control
Observation of Material and Work to be Performed Crew DaysCredit Backcharge to clean cement material in ManholeJZO
at the SCS Golf Club parking lot and pipe that had accidentallyfallen from walls by AUI
Unit IUsed I
I
Original IEstimated IQuantities I
I
Quantities ILast I
Period II
Quantities ICompleted I
to Date II
IUnit I
Price II
Amount
LS
LS
EA
VF
VFLBS
EA
EA
EA
VFEAEA
EA
EA
VF
EA
LF
VF
LFVF
Sacks OQO
SF
SY
SF
EA
SY
LFLS
LS
DAY
LS
REMARKS I Total Amount Eamed II Less CREW DAYS AT CREW DAY II Subtotal I
Retainage is of the Contract Amount I Less Retained II NetAmount Earned II Less Previous Estimate I
Crew Days overContract through J Less Crew Days overContract at CrewDay I
I AMOUNT DUE I
Prepar d by ANDERSON ECKSTEIN AND WESTRICK INC
GCGG Date f
RevipGVed b CITY OF ST CLAIR SHORES Vendor Number I yI
We hereby certify that fiords are in y
Date Z Account Number LQr ld oQes R Co unity Services Director and that th untdue is budgeted
for such rp e
Date Q Date
Hug City Maha r Timothy P Haney Finance Director
Construction Pay Estimate ReportAM
Anderson Eckstein and Westrick IncFieldManagera
Contract Sanitary Sewer Rehabilitation by Sectional CIPP Lining
Estimate Estimate Entered Estimate Electronic All Contract Construction
Date No By Type File Created Work Completed Started Date
Carrie L Freeland Final No
Prime Contractor Managing Office
Lake County Sewer Co Inc AEW
Comments
Final Contract Amount
Item Usage SummaryItem Description Item Code
PropLine Project Category
Project Item
Line No Type
Mod
No Quantity Dollar Amount
Dia Sewer SCIPPLining
Dia Sewer SCIPP Lining
Dia Sewer SCIPP Lining
Dia Sewer SCIPPLining
Dia Sewer SCIPP Lining
Dia Sewer SCIPP Lining
Dia Sewer SCIPP Lining
Cut Protruding Tap
Digital Copy DVD of all Video
Digital Copy External Hard SADrive of all lnspection ReportsPre and Post
Digital Copy External Hard
Drive of all Inspection ReportsPre and Post
Mineral Deposit Removal
Sewer line investigation SA
Total Estimated Item Payment
Time ChargesSite Site Description Site Method Days Charged Liq Damages
SITE NUMBERS SHOULD BE CODED Completion Date
Total Liquidated Damages
ContractID Estimate Page ore
Construction Pay Estimate Report
AMAnderson Eckstein and Westrick Inc
FieldManagera
PreVoucher SummaryStockpile
Project Voucher No Item Payment Adjustment Dollar Amount
Rehabilitation of various sanitary sewers bysectional CIPP
SummaryCurrent Voucher Total
Current Retainage
Current Liquidated Damages
Current Adjustments
Total Estimated Payment
Voucher Total
Earnings to date
Retainage to date
Liquidated Damages to date
Adjustments to date
Net Earnings to date
Payments to date
Net Earnings this period
Estimate Certification
I certify the items included on this report constitute my estimate of work completed and due the contractoras of August
AEW Frank D Varicalli Project Managerr
cJLake County Sewer Co Inc
Prepared by ANDERSON ECKSTEIN and WESTRICK INC
Reviewed ty CITY OF ST CLAIR SHORES
Date j I
topk r Rayes Community Services Director
Date am iHughes it anager
to
Date
oDate
Vendor Number d d
We hereby certify that sufficient
funds are in AccttadOrDOand the amount due is budgetedfor such purpose
DatetTimothy P Haney Finance Director
ContractID Estimate Page z of z
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ANDERSON ECKSTEIN AND WESTRICK INCrI Schoenherr Road Shelby Township Michigan
Civil Engineers Surveyors Architects
October
Christopher Rayes RA AICP
Community Services DirectorCity ofSt Clair Shores
Jefferson Circle Drive
St Clair Shores MI
Reference Concrete Pavement Replacement ProgramDivisions B C and EAEW Project No and
Dear Mr Rayes
Enclosed please find Construction Estimate No for the project referenced above Werecommend issuing payment for the Net Earnings this Period see Page in the amount of
to Galui Construction Co Inc at Harper Ave Clinton Township Michigan
This estimate is for the Spring contractwork CO completed through October
The retainage held as follows
Spring workSpring work
Spring work
punch list
punch list
punch list
Div BDiv CDiv EDiv BDiv CDiv E
Total
If you require additional information please feel free to contact our office
Very truly yours
Gc
rank D Varicalli
Project Manager
cc Galui Construction Co Inc
OLettersEst doc
Fax Engineering Strong Communities wwwaewinccom
IAnderson Eckstein and Westrick Inc
Construction Pay Estimate Report
AM
FieldManagera
Contract Concrete Pavement Repair Program Divisions B C E
Estimate Estimate Entered Estimate ManagingNo Date By Type Office
Carrie L Freeland SemiMonthly AEW
All Contract Construction Prime GontractorWork Completed Started Date Gaiui Construction Inc
Harper Avenue
Clinton Township MI
Comments
Contract Amount
Item Usage SummaryProject Division E Pavement RepairProgramCategory
Prop Project Item Mod
Item Description Unit Item Code Ln Line No Type No Quantity Item Price Dollar Amount
Concrete pavement Dlr SA
replacement at Mile and
Jefferson associated with SEMSDwork
Subtotal for Category
Subtotal for Project
Total Estimated Item Payment
Time ChargesSite Site Description Site Method Days Charged Liq Damages
SITE NUMBERS SHOULD BE CODED Completion Date
Total Liquidated Damages
PreVoucher SummaryStockpile
Project Voucher No Item Payment Adjustment Dollar Amount
Division E Pavement RepairProgram
Voucher Total
ContractID EStlmatelO Page of
Anderson Eckstein and Westrick Inc
Construction Pay Estimate Report
AM
FieldManagera
SummaryCurrent VoucherTotal
Current Retainage
CurrentLiquidated Damages
Current Adjustments
Total Estimated Payment
Earnings to date
Retainage to date
Liquidated Damages to date
Adjustments to date
Net Earnings to date
Payments to date
Net Earnings this period
Pre d by ANDERSON ECKSTEIN AND WESTRICK INC
fCG Date
Revieuved byCITY OF ST CLAIR SHORES
DateEhris Rayes AI Community Services Director
l
Date
r
Vendor Number
We hereby certify t t su ie t funds are in
Account Number I
and that the amount due is budgetedfor suc se
lCmj Date
Timothy P Haney Fina a Director
tfya
Contract ID Estimate Page of
APPLICATION AND CERTIFICATE FOR PAYMENT
CONTRACTOR DIVERSIFIED CONSTRUCTION STAINLESSTELEGRAPH RD STE
SOUTHFIELD MI
PROJECT SCS CIVIC CENTER ARENACIVIC ARENA WEIGHT ROOM PROJECTAEW PROJECT NOCONTRACT DATE SEPTEMBER i
APPLICATION NO
CURRENT PAYMENT DUE
REV D BY CITY OF ST CLAIR SHORES
M DATEBen a in Hughes Ci Hager
sr
DATEtanner
Vendor Number
We hereby certify that sufficient funds are inAccount Number
and that the amount due is budgeted for such
purpose
DateTimothy P Haney Finance Director
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QUL
Council MeetingNovember
Item No d City Council Minutes
Motion by Seconded by
City Council
City Council
City Council
City Council
City Council
toapprove the following minutes
Meeting Date
SeptemberSeptemberOctoberOctober
DateEMailed
NovemberNovemberNovemberNovember
Item No e Receive and Place on File Boards Commissions and Committee Minutes
Motion by Seconded by to receive and file the following minutes
Minutes Meeting Date DateEMailed
Communications Commission September OctoberGolf Course Committee July October
Library Board September OctoberMemorial Day Parade Committee September OctoberMemorial Day Parade Committee October October
Parks Recreation August OctoberParks Recreation September OctoberPolice Fire Pension Board August OctoberPolice Fire Pension Board September OctoberPolice Fire Retiree Health Care Trust Board August OctoberPolice Fire Retiree Health Care Trust Board September OctoberSubCommittee August NovemberWaterfront Environmental Committee September October
VOTE AYES
NAYS
ABSTAIN
ABSENT
Prepared by Mary A Kotowski City Clerk CJ Date November
PROPOSED MINUTESST CLAIR SHORES CITY COUNCIL MEETING
SEPTEMBER
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair
Shores Michigan
Present Mayor Hison Council Members Frederick Rubello Rubino Rusie and Walby
Absent Excused Council Member McFadyen
Also Present City Manager Hughes City Clerk Kotowski Directors Haney Rayes and Smith CityPlanner Koto and CityAttorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Hison called the meeting to order at pmMs Kotowski City Clerk noted that Ms McFadyen asked to be
excluded and called the role with a quorum present The Pledge of Allegiance was recited by those in attendance
Motion by Fredericks seconded by Walby to excuseCouncil Member McFadyen from this eveningsmeeting
Ayes All
Mayor Hison commented that Sunday is the anniversary of the terrorist attacks of September He
initiated a moment of silence for those who died and their families He asked that our residents try to attend one of
the many memorial activities that will take place Sunday
PROCLAMATIONS PRESENTATIONS
a Macomb County Executive Mark Hackel
Macomb County Executive Mr Hackel stated that he was visiting this evening to inform our residents that the new
County executive form of government is more responsive and readily available to us There is longer a need to
schedule monthly meetings He explained his staff is here to help and support the issues that we may be in need of
with insight and input They do not inject their help but provide support when called upon He stated they are tryingto establish themselves and divide their responsibilities to their office and the Executive Branch Mr Hackel
announced that St Clair Shores County Commissioner Roland Frescheti is a representative on the County Board
Mr Hackel wished to clear up a misrepresentation that tension exists and explained that there is mostly conversation
Mr Hackel finds himself to be mostly a marketing agent for Macomb County working with the cities to improvecommunity development He introduced the Executive Board members in attendance Deputy Executive Mark
Delvin Tim Johnson and Melissa Roy Mr Hackel and his staff will be visiting all the municipalities He explainedthat the Executive Board is here to help support issues that St Clair Shores may be in need of such as the concerns
about lakefront muck which he has already been involved in discussions with Council For needed assistance he
can leverage some of our concerns with other county state and federal officials He explained that they are not here
to tell us how to conduct business but to give the City insight They are available to us hours a day days a
week
Mr Hackel explained that two issues going on in Macomb County that he wants involvement with are building on the
assets we have and improving economic development Community development and safety is the reason peoplemove in to a city He discussed the latest census information that indicated a loss of population However Macomb
County had the largest growth in Michigan The second highest county did not have half that number He
believes the values in Macomb County included water rates schools and safety And are some of the reasons we
did not lose population countywide
Mayor Hison thanked Executive Hackel and reiterated that so much has happened since he took office and he
appreciates the open door policy He agrees that we need to talk about the strengths Mr Hackel identified HavingExecutive Hackelsstaff present and available is an asset for St Clair Shores Mayor Hison thanked him for the goodwork done this past nine months especially the grants for which is a good start
Mr Rubello stated that he received a message from a resident that lives north of Masonic where the lakefront muck
problem exists asking if anything can be done Mr Hackel replied that his office is not the expert in this area but
City Council Meeting September Page of
PROCLAMATIONS PRESENTATIONS contd
a County Executive Mark Hackel
they have tried to leverage support internally However there is a complexity as tohow this issue is to be dealt with
He explained that he leans on those who are the experts He added that what people dontlike to hear is that
these things take time and do not get resolved overnight There are many issues that come into play He doesnt
have an immediate solution but he knows people are working on a remedy
Mr Rubello stated that he appreciates that Mr Hackel understands how important St Clair Shores is to the marketingof Macomb County
Ms Rusie asked City Manager Hughes to update Mr Hackel on the TIFA proposal in response to a quote from the
Macomb Daily Mr Hughes replied that he has already updated Mr Hackel and his staff
Mr Fredericks asked for an update on the marketing Mr Hackel responded that he has watched County Executives
Patterson and Ficcano to see what their direction is He discussed the visions that Oakland County and WayneCounty executives have that have inspired him He explained that he is a spokesperson to make people understand
where we can go and how we can brand ourselves to get people to open businesses and live here
Mayor Hison promised Mr Hackel that we will work with him and he can count on us We will also keep our door
open
b Marissa Cowans Miss MichigansOutstanding Teen
Mayor Hison presented the following
PROCLAMATION
toMARISSA COWANS
MISS MICHIGANS OUTSTANDING TEEN
and
MISS TEEN ST CLAIR SHORES
WHEREAS the Mayor and the Council of the City of St Clair Shores deem it fitting and proper to publicly recognizethe outstanding accomplishments of the communitys citizens and
WHEREAS Marisa Cowans a Lakeview High School Senior and a Great Lakes Scholar who is the Captain of the
Varsity Dance Team and MVP for the last three years running and is one such citizen deserving of specialrecognition which emanates from the beauty charm grace talent and academic achievement that earned her the
Miss Teen St Clair Shores and
WHEREAS in June Marissa was crowned Miss Michigans Outstanding Teen recognizing her scholastic
achievement creative accomplishments healthy living community involvement and
WHEREAS Marisa competed in Miss Americas Outstanding Teen competition that was held in Olando
Florida in August where she qualified to compete with Americasbest and brightest female teenagers and winningthe title of Sf Runner Up and
WHEREAS her future ambition is to become a Pharmacist and pursue her career hopefully by practicing at
Childrens Hospital of Michigan
NOW THEREFORE be it resolved that the Mayor and Council of the City of St Clair Shores on behalf of all its
citizens congratulate MARISSA COWANS on her achievements and extend best wishes for every success in her
future
Presented this th day of September
Ms Cowans stated that her last year has been exciting She decided last year to compete in the Miss St Clair
Shores Pageant and she won and it was fun At Miss Americas Outstanding Teen competition she met amazingwomen and she tried her best She won a full scholarship to Troy State in Alabama She recommends that any girlswatching at home participate Mayor Hison congratulated her on having so many achievements in such a short life
City Council Meeting September Page of
PROCLAMATIONS PRESENTATIONS contd
c Constitution Week September
PROCLAMATIONDESIGNATING SEPTEMBER
AS UNITED STATES CONSTITUTION WEEK
WHEREAS September marks the two hundred and twenty fourth anniversary of the drafting of the
Constitution of the United States ofAmerica by the Consfifufional Convention and
WHEREAS it is fitting and proper to accord official recognition to this magnificent document and its memorable
anniversary and to the patriotic celebrations which will commemorate this grand occasion and
WHEREAS Public Law guarantees the issuing of a proclamation each yearby the President of the United States
ofAmerica designating September through as Constitution Week
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores do herebyproclaim the week of September as UNITED STATES CONSTITUTION WEEK asked our citizens to
reaffirm the ideals the Framers of the Constitution had in by vigilantly protecting the freedoms
guaranteed to us through this guardian of our liberties remembering that lost rights may never be regained
Presented this h day of September
Joan Alsever accepted the Proclamation and stated that we have in our hands the possibility of changing thingsShe suggested that we all read the Constitution and be aware of what it stands for We shouldntlet judgesdetermine everything for us In particular know the first ten amendments The Bill of Rights spells out our very first
right of free speech
AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE LIMIT
Jim Goodfellow St Clair Shores resident on items and Mr Goodfellow noted that Anytime Fitness had to
come back after days as a hour operation and he thinks Powerhouse should do the same Regarding the
dental office the building has been vacant for years and he hopes it gets approved He thinks Charlies should
be approved because the landlord has put in a tot of time effort and money
Erin Stahl St Clair Shores resident on items and She is disappointed that no one followed up with the
construction company that stole from her After years they finally got caught Her neighbors sent anamail to Mr
Hughes Ms Stahl made a police report for trespassing and littering despite her signs She stated that she was
charged with bogus littering charges that she had to fight in court She said that this company should be chargedwith legitimate littering The police report is for stealing as witnessed by neighbors and in her video She asks
residents to call City Attorney Ihrie at or contact Sgt Centala to prosecute this case She stated that
we need to take back our community starting today
REQUEST TO HOLD LAC STE CLAIR FINE ART FAIR AT VETERANS MEMORIAL PARK SEPTEMBERFROM AM PM
Elizabeth Munger and David Martin are before Council representing the Lac Ste Clair Fine Art Fair Ms Mungerstated that this is the h year for the Art Fair This is a major scholarship fundraiser for the Miss St Clair Shores
Scholarship Program Approximately artists will be attending this year The hours are am pm
Saturday and Sunday Ms Munger said that this organization works with Optimists Kiwanis and the Special Needs
group at this event Mr Hison stated that fees for an electrical inspection for the event will be waived Mrs Mungerpresented a work of art to the City from her fatherinlaw George Mungers collection Mr Hison thanked her and
noted it will be displayed for all to enjoy
Motion by Walby seconded by Rusie to approve the request from the Lac Ste Claire Fine Arts Committee to
hold their th Annual Art Fair at VeteransMemorial Park on September from am
pmand to waive the electrical inspection fee
City Council Meeting September Page of
REQUEST TO HOLD LAC STE CLAIR FINE ART FAIR AT VETERANS MEMORIAL PARK SEPTEMBER
FROM AM PM Contd
Ayes AllAbsent McFadyen
REQUEST FROM KIWANIS TO HOLD A ST CLAIR SHORES FUN FEST AND APPRECIATION DAY
SATURDAY SEPTEMBER AT SOUTH LAKE STADIUM FROM AM TO PM
Brian Mazey and Richard Swanquist representing the Kiwanis were present to talk about the third annual event
This event is held to showcase St Clair Shores its agencies and charities that provide services They asked
participants to bring tables and chairs and x pop up tents Last year organizations participated and about
kids attended Some of the events will be free Sams Club sight and hearing exams slides bike contest kite
contest The Optimists Club will provide identification for juveniles They are selling St Clair Shoresopoloy games for
Games can also be purchased following this event at the Senior Center starting at pm Mr Mazeydisplayed a sample of the signs that are created for the sponsors
Mr Fredericks and Mr Rubello disclosed that they are members of Kiwanis
Motion by Walby seconded by Rubino to approve the request from the Lac Ste Claire Kiwanis St Clair
Shores Fun Fest to hold a St Clair Shores Fun Fest and Appreciation Day on Saturday Septemberat the South Lake Stadium from am to pm
Ayes All
Absent McFadyen
REQUEST FOR HOUR OPERATION AT POWERHOUSE GYM LOCATED AT HARPER
William Dabish stated that Powerhouse Gym has been in the City for ten years and all of their competition is now
open They are the last gym with old school hours They need the additional hours to be competitive with the
new gyms
Mayor Hison asked Ms Kotowski if she had received any feedback from her mailing about this request to residents
and businesses in the area Ms Kotowski replied that none were received Mayor Hison asked what the plans are to
protect people inside the gym Mr Dabish explained that they always have employees working when they are open
Ms Rusie asked what plans are in place to lessen the effects on the neighbors in the area Mr Dabish replied that
they can direct and control where lights go they can separate with a wall The hour operation is more of a sellingtool Ms Rusie asked that he request that patrons parkcoser to the building late at night
Mr Walby explained that normal restrictions such as snow removal hours etc still apply Mr Fredericks asked if the
doors will be locked Mr Dabish replied that they hire retired police officers to work midnights Mr Rubello disclosed
that he is a member of the gym
Motion by Fredericks seconded Walby by to approve a request for hour operation at Powerhouse Gymlocated at Harper
Ayes All
Absent McFadyen
REQUEST FOR APPROVAL OF PC REZONING FROM RA SINGLE FAMILY RESIDENTIAL TO
P VEHICULAR PARKING DISTRICT MAPLE PETITIONER CITY OF ST CLAIR SHORES
Ms Koto stated that the City is requesting the rezoning of this parcel which was before Council in March when it was
requested to be put on the market The City received an offer from Powerhouse Gym Mayor Hison stated that there
has always been a parking issue on Harper Mr Frederick asked if we will be notified if utilities are being moved
Ms Koto replied that we would be
Mr Rubello asked if the nearby homeowner decides that the wall is too low how that would be remedied Ms Koto
replied that the City will ensure that the lighting fixtures cause no glare to the neighbors property Mr Hison added
his concern of how will this new lot be used only for Powerhouse members since there are other businesses open
late how will Petitioner restrict others Ms Koto said that other businesses know it is being used but that
City Council Meeting September Page of
REQUEST FOR APPROVAL OF PC REZONING FROM RA SINGLE FAMILY RESIDENTIAL TO
P VEHICULAR PARKING DISTRICT MAPLE PETITIONER CITY OF ST CLAIR SHOREScontd
Powerhouse has the ability to chain off the lot or the approach
Mr Frederick asked if the wall is going to be up against the residents driveway Ms Koto said it is on the grass side
Motion by Rubino seconded by Walby to approve a request for rezoning from RA Single Family Residential
to P Vehicular Parking District at Maple as recommended by the Planning Commission as follows
The Planning Commission and City Council understand that your presence here tonight constitutes that you
are a legal representative of the petitioner for Planning Case PC Each statement of intent promiseandor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinanceshall be binding upon the Petitioner and shall be a condition of said rezoning subject to the City Planners
conditions and adoption of the following rezoning ordinance which reads as follows
THE CITY OF ST CLAIR SHORES ORDAINS THAT ZONING ORDINANCE SHALL BE AMENDED BY THE
FOLLOWING REZONING
Rezone from RA Single Famity Residential to P Vehicular Parking District at Maple
MAPLE Maple Park Subdivision Lot Liber Page Macomb County Records Macomb
County Michigan from RA Single Family Residential to P Vehicular Parking District
Any ordinance or parts of any ordinance in conflict with any provisions of this ordinance are herebyrepealed
This Ordinance shall become effective days after publication and copies of this ordinance are available at the Office
of the City Clerk Jefferson Circle Drive St Clair Shores MI during normal business hours am
pmMonday through Friday
STATE OF MICHIGAN
ss
COUNTY OF MACOMB
We hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by City Council on
the th day of September and that the necessary Charter provisions have been observed
Robert A Hison Mayor Mary A Kotowski City Clerk
I Mary A Kotowski City Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was
published in the Sentinel Newspaper on September by posting true copies of the same in each of the
following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City HallJefferson Circle Drive and shall become effective on September
Published
ord amendment eff Sept
Mary A Kotowski City Clerk
Ayes All
Absent McFadyen
City Council Meeting September Page of
PPC REQUEST FOR SITE PLAN APPROVAL FOR PROPOSED SECOND STORY ADDITION
AND ENCLOSURE OF EXISTING OUTDOOR SEATING AT CHARLIES RESTAURANTHARPER
Frank Gjokaj and Bob Markey were present representing Charlies Restaurant Mr Gjokaj stated that they are
running out of storage space They originally built a patio on the south side but weather conditions have made it
unusable Mayor Hison said they have done a good job inside and with the parking and have alleviated problemsThis was a successful rezoning of a parking lot
Mayor Hison asked Mr Ihrie if an elevator is needed because of the second story Mr Ihrie said there are
exceptions and no elevator is needed because it will not have public access Mayor Hison stated this will eliminate
the outdoor patio
Mr Frederick asked if there is a potential danger to pedestrians at the corner of California and Harper Mr Gjokaj
replied that the corner will be glass so they can see around Mayor Hison asked Mr Rayes to ensure that an
accident wonthappen Mr Rayes will talk to the Traffic Department The owner will also place signs in the areas
Ms Rusie disclosed that she has done a Council Connection at Charlies
Motion by Rubello seconded by Fredericks to approve site plan for PPC for a proposed second story
addition and enclosure of existing outdoor seating at Harper as recommended by the PlanningCommission as follows The Planning Commission recommended site plan approval subject to the
conditions of the City Planners report including All mechanical equipment including equipment placedon the roof must be properly screened Second story addition to be completely bricked to match existing
building The Planning Commission and City Council understand that your presence here tonightconstitutes that you are a legal representative of the petitioner for Planning Case PPC Each
statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if
permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site planapproval
Ayes All
Absent McFadyen
PPC REQUEST FOR SITE PLAN APPROVAL FOR PROPOSED ADDITION TO THE EXISTING
BUILDING FOR A DENTAL OFFICE AT HARPER
Robert Flip of MGA Architects is representing Bright Side Dental Group He stated that this is the fifth of their offices
They are trying to create a corporate identity This was a hair salon and they would take the existing building and
convert it to a dental office He explained that in doing so they are making major modifications altering the footprintto better create a dental office flow They are basically leveling a third of the building They have planned a well
functioning dental office
Mayor Hison asked where the addition will be Ms Koto highlighted on the map to show that treatment rooms will
appear on both sides She stated that they want to take advantage of the windows The width will be wider to
accommodate the building and wontget any closer to the residential neighborhood
Mr Rubello asked if the sign on Harper will remain Mr Flip replied that the current sign will be torn down and
replaced on a new pole Mayor Hison reminded him that this will require separate permits to be worked out later with
CDI Mr Flip said they are also converting some areas of asphalt to landscaping to put up their ground mounted
sign They want as much greenery as possible
Motion by Walby seconded by Rubello to approve a request for site plan approval PPC for proposedaddition to existing building at Harper as recommended by the Planning Commission as follows The
Planning Commission recommended site plan approval subject to the conditions of the City Planners
report including All mechanical equipment must be properly screened EIFS is to be used on the
upper part of the building with brick used on the entire remaining facade All signage issues are to be
worked out with City staff and require separate permits The Planning Commission and City Council
understand that your presence here tonight constitutes that you are a legal representative of the petitionerfor Planning Case PPC Each statement of intent promise andorpledge made by you the petitioner
or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall
be a condition of said site plan approval
Ayes All
City Council Meeting September Page of
Absent McFadyen
SALE OF CITY ACQUIRED PROPERTIES
a Condominium located at Ridgemont
Mr Rayes stated that Council denied the original offer in May He said for this current offer we would like to close byFriday Mr Rayes said we acquired this house last July so the dollars go back into the General Fund to wrap up the
first batch that we bought Mr Walby asked what the assessed value is Mr Rayes replied that according to Mr
Loosens there are several sales that were less than this offer but the current assessed value is not known This is a
foreclosure
Ms Rusie explained that we are getting a little less than original offer but the cash sale is good She noted that the
Purchase Agreement had no deadline datefor the personal inspection Mr Rayes reiterated that the closing is Fridayeven though the document states September Ms Rusie would like a dollar sign added on the last page of the
Purchase Agreement where it is typed that the Commission is
Motion by Rubello seconded by Walby to approve a request to accept a cash offer in the amount of
for the purchase of a condominium at Ridgemont owned by the City
Ayes AllAbsent McFadyen
b Vacant parcel Maple
Mr Rayes stated that this is the Powerhouse Gym parcel discussed earlier The funds will go back to HUD
revenue account The purchase price is Mr Rayes said there will be some testing but no surprises are
expected
Motion by Walby seconded by Rubino to approve a request to accept offer to purchase a vacant parcel at
Maple for
Ayes AllAbsent McFadyen
BIDSCONTRACTSPURCHASE ORDERS
Request to enter into a contract with VCA Animal Hospital a third party contractor for animalsatlargeduring non business hours
Mr Hughes stated that he Ms Koto Police Chief Walleman and Mr Ihrie have been involved with this proposal The
offhours are evenings during the week and all day on weekends Ms Koto and Chief Walleman researched how we
could offer this service while being mindful of costs The VCA is interested in helping us for a good portion of the off
hours but not all off hours for the residents that notice a stray dog a loose dog or a harmed animal This is not a
proposal that is intended to become an animal shelter for St Clair Shore
Ms Koto announced that the VCA manager Maggie Prozinski is in the audience This proposal has fee structures
whereby if approved we would make payment out of the Police Department line items Mr Hughes added that we do
not want this to be heavily used or a financial burden Mr Hughes will monitor the program Ms Koto gave an
overview and explained that we tried to determine the best way such as working with a couple veterinarian offices
that could take an animal It turned out that seven of the vets in the City either didnthave hours that coincide with
what we needed or decided it was not thebest arrangement because they donthave capacity to hold the animalsfrom the time they are taken to the clinic until the animal control officer is back at work to take them to the CountyMs Koto explained that with any of the services this is not afreeforall for dropping off animals It is specificallycreated to fill a gap She added that we anticipate that if we receive a call to the Police Department they would
authorize the resident or a squad car to take the animal to VCA There would have to be authorization by Police
Department Vet offices were selected over animal day care because they donthave veterinary care for potentialmedical needs
Mayor Hison asked how the animal gets to the clinic Ms Koto responded that this is currently being discussed She
said it is recognized the animal may not be coaxed into a caror they may run It might be that we would useasquadcar There is no option for VCA to pick up an animal due to insurance limitations Ms Koto said we recognize that
City Council Meeting September Page of
BIDSCONTRACTSPURCHASEORDERS contd
some people are not comfortable driving an unknown dog to VCA In that case we would ask the resident to contact
the Police Department at This will not be a Police priority call but we will do our best We will offer
information programs on our cable channel We would ask that not be used for this service Mayor Hison
stated that this is not only for dogs but cats too He then asked if it would be the responsibility of VCA to contact the
owner to pay the fee when the owner can be identified Mr Hughes said VCA will check for microchips and if there
is one the owner would have to pay for the one day boarding
Mayor Hison asked Mr Ihrie if he has any comments after reviewing the agreement Mr Ihrie replied that the
contract is not yet ready for execution He asked that it be approved subject to the satisfaction of the City Attorneysoffice He stated that he has been in touch with VCA corporate headquarters Mr Ihrie requested the wording be
changed to an agreement rather than a partnership He stated that the document has runon sentences and VCA
has given him permission to redraft The wording of California law will be changed to Michigan law Mr Ihrie said
that with respect to VCA euthanizing the animals he contacted the local facility and they indicated that it would onlyhappen if the animal was severely injured and suffering and could not be boarded They will keep excellent records
and notes of exactly what happened so that if the owner comes forward later there will be sufficient records to justifythe act Mr Ihrie said it is theoretically possible that liability could occur but that liability is minimal and we should
accept
Mr Rubello asked if a dog is captured that is from another city are we liable financially Mr Hughes replied that we
asked VCA that if a dog doesnthave a tag and someone comes from another city to pick it up they pay the fee We
will only accept dogs that are found in our City Mr Hughes stated that as it is right now there is no firm end date to
the agreement He suggests a one or two year agreement The agreement has a day cancellation clause Ms
Koto explained that it is unusual to see as many as animals in a one month period Chief Walleman stated that
throughout the years this has not been a large issue as to the number of animals but it could become one because
we dontprovide the service We can assume it will increase once the program starts He said there is enoughinterest within the City to at least see if there is a need for this service He will encourage residents to take the animal
to VCA because we dontlike to transport stray dogs etc in our squad cars for several reasons Mayor Hison stated
that VCA is not open hours Their hours are Monday through Friday am pmSaturday am to
pmSunday Noon pm Mr Rubino asked what vaccines the City requires Ms Prozinski replied rabies and
distemper Ms Koto explained that if the animal is not uptodate on rabies and distemper the owner will have to getthe vaccines when they pick up their dog Mayor Hison stated that this could help the City remind residents to getdog licenses Ms Rusie asked that the language about Holidays be clarified to the next business day She asked
what happens if the owner wants to get the vaccinations at their own vet Ms Prozinski replied that proof of shots is
mainly to ensure they own the dog Ms Rusie said it has to be changed then to indicate that other forms of
identification will be accepted Ms Koto said the contract should say if they cannot prove that they have rabies and
distemper vaccinations they have to get it done at VCA Mr Rubino asked what would happen if they cannot prove
it but it has been done Mayor Hison said the owners vet can be called to confirm Ms Rusie asked what would
happen if it was a weekend and the owners vet was not open Mayor Hison said all circumstances cannot be
discussed now
Motion by Rubino seconded by Rusie to approve a request to enter into an agreement with VCA Animal
Hospital for animals at large during non business hours with final approval to be granted by Council after the
agreement has been reviewed and revised by the City Attorney for a six month trial period that can be
canceled before the end of six months
Ayes All
Absent McFadyen
REQUEST TO APPOINT VOTING DELEGATE AND ALTERNATE TO MICHIGAN MUNICIPAL LEAGUE
ANNUAL BUSINESS MEETING
Mayor Hison stated that Councilmember Frederick is the current Michigan Municipal League MML Delegate and
Councilmember Rusie is the Alternate Delegate This is a yearly appointment that we must make prior to the October
meeting
Mr Rubino asked what the benefit of this is Mayor Hison said it is our opportunity as members of MML to express
our vote on issues such as health care that involve the State of Michigan It is the responsibility of the voting member
to bring back the information Mr Walby added that the organizations magazine reflects all of the information
needed
City Council Meeting September Page of
REQUEST TO APPOINT VOTING DELEGATE AND ALTERNATE TO MICHIGAN MUNICIPAL LEAGUEANNUAL BUSINESS MEETING contd
Motion by Walby seconded by Rubino to reaffirm and appoint Mr Frederick as Voting Delegate and to
reappoint Ms Rusie as Alternate for the Michigan Municipal League Annual Meeting to be held Octoberin Grand Rapids MI
Ayes AllAbsent McFadyen
Consent Agenda Items shall be considered without debate by motion and vote of Council unless a
member of Council specifically requests action taken separately on said item
Motion by Walby seconded by Rubino to approve the Consent Agenda items a h which include the
following
a Bills
September
To approve the release of checks in the amount of of the report that is pages in length and
of the grand total amount of went to other taxing authorities
b Fees None
c Progress Payments
Blade Action IncItalia Construction
d Approval of Minutes
Minutes Meeting Date
City Council MayCity Council June
e Receive and file Boards Commissions and Committee Minutes
Minutes Meeting DateCultural Committee June
Election Commission JulyFence Arbitration JulyGeneral Employees Pension Board June
Housing Commission JulyMemorial Day Parade Committee June
Memorial Day Parade Committee JulyPolice Fire Pension Board JulyPolice Fire Retiree Health Care JulyPublic Library Board June
Sign Arbitration JulySubCommittee on Boards Committees Commissions June
Waterfront Environmental July
f Request to Set a public hearing for PC to Vacate Public Alley Adjacent to Mapleon October
g Recommendations from the Council Sub Committee on Boards Committees and Committee
Appointments Reappointments
Accept with regret the following resignationsJoe Backus Ethics Committee
Mary Jane Marrone Cool Cities Committee
City Council Meeting September Page of
CONSENT AGENDA contd
Ann Pridemore General Employees Pension Board
Recommendation from Council Sub Committee on Boards Committees and
Commissions to recommend the increase of the St Clair Shores Memorial DayParade Committee size from and two alternates to and alternates
Recommendation from Council Sub Committee on Boards Committees andCommissions to recommend the following appointments to the Cool Cities
Committee vacant seats of MJ Marrone A Jadzinski and Maria Martinez and the
newly created Watertront Environmental Committee seat
Name BoardCommittee Term End Date
Henry Castro Cool CitiesLiz Rohan Cool Cities
Christian Koehler Cool Cities AlternateChristian deRon WFEC
Recommendation from Council Sub Committee on Boards Committees and
Committee for the reappointment of the Election Commission members
Name Term End Date
Carpenter Denise MayIhrie Robert MayKotowski Mary MaySlater Metta L May
Mayors Appointment To reappoint Kenneth Schoof as a member of the General
Employees Pension Board and General Employees Retiree Health Care Trust Board
with the term ending date of June
Request to set a Public Hearing on October for consideration of necessity for the
creation of a Special Assessment District for the dredging of the BayviewLakecrestCanal
Ayes AllAbsent McFadyen
REQUEST FROM THE CITY CLERK TO PERMANENTLY RELOCATE PRECINCT LOCATED AT TAYLOR
SCHOOL TO ST MARGARET OF SCOTLAND CATHOLIC CHURCH
Ms Kotowski stated that she is presenting this to Council as a legislative body instead of going to the Election
Commission because a precinct move must be made prior to days before an election She found out today that
Taylor school is becoming a dormitory for the Mandarin foreign exchange student program Her recommendation is to
permanently move Precinct to St Margarets to share the gymnasium with Precinct
Mayor Hison asked if notices would be sent to those in Precinct in due time and also posted at Taylor school Ms
Kotowski replied that signs will be posted it will be announced on Council Matters it will be advertised in the
newspaper and all registered voters in Precinct will receive notification
Motion by Rubino seconded by Rusie to adopt the permanent relocation of Precinct located at TaylorSchool to St Margaret of Scotland Catholic Church located at Thirteen Mile Road for all future
elections conducted by the City Clerk
Ayes AllAbsent McFadyen
UPDATES AND FOLLOW UPS FROM COUNCIL MEETING
PCBs Mr Hughes stated that employees from EPA were in some of our canals recently doing sampling and soil
boring tests The samples have been sent to labs and results will be back soon in their continuing effort to identify the
source of PCBs Mayor Hison stated that an AuguststSentinel article stated there might be another town hall
meeting Mr Hughes said we are in discussions with the EPA for a town hall meeting October or November and that
City Council Meeting September Page of
UPDATES AND FOLLOW UPS FROM COUNCIL MEETING contd
more details will follow
Harper Mile Road to Mile Road Street Replacement Mayor Hison stated that they have been doing a greatjob on the west side replacing areas of concrete and sewer work He asked Mr Rayes how close is completion Mr
Rayes replied that they started putting asphalt down at Mile Road today and within the next couple weeks it should
be wrapped up
Little Mack Mile Road to Mile Road Mr Rayes said paving is complete and driveways are in they are
putting in topsoil and sod on the west side They will remove weeds in about one week on the east side and then
open the road
Status of Work at Ridgeway Jefferson Mayor Hison said that in a letter it was stated by court order that the
removal of concrete and black top was to be done by August Mr Ihrie said there was a demolition permitgiven but the demolition was not finalized because there was asphalt and concrete left on the property The Cityfiled a lawsuit against the owner to require the owner to finalize the demolition and a judgment was secured that gaveowner days to finalize If not it gave City the authority to finalize and lien the property Since the days has
expired we have the legal authority to finalize the demolition There are some vacant residences connected also
owned by this owner The City has the right not obligation to finalize the demolition Mr Ihrie explained that he and
Mr Rayes are in the process of securing an environmental report for our own environmental expert review to make
sure if the asphalt and concrete is removed it wontcause difficulty to surrounding neighbors We are also in the
process of securing title work to ensure that if we finalize the demolition that we are not behind prior liens The longerof the two events prior to our finalizing the demolition if we choose to do that will be the analysis of the
environmental report by our own expert with respect to the safety of removing the balance of the concrete
Mayor Hison asked if we have contacted the owner about this removal Mr Ihrie replied that he has contacted the
owner many times and sent him a copy of the judgment He added that we have filed proof with the court MayorHison stated that these costs will be recoverable through the owner Mr Hughes said we are sensitive to the fact that
the deadline was missed and that this is a prominent corner He stated that the plan is to get this resolved and that
we are moving ahead cautiously because of unknown environmental issues There are three residential homes that
are included in the judgment If we cantget the environmental report this week we will get back with each council
member Mayor Hison said we have a lot of experience with those who wontcomply and we have learned lessons
This is right in the middle of the Nautical Mile and should not be an eyesore He asked that this be kept on the front
burner
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Walby asked for a status on the Leisure Manor Food Program Mr Hughes responded that the
Meals on Wheels and the nutritional lunch programs have been fully restored Mr Walby asked Mr Hughes if he was
still working with Ms Walsh on the issue of seating Mr Hughes replied that there are now two chairs in Leisure
Manor I and two chairs in Leisure Manor II Mr Hughes will continue to monitor both situations
Mr Walby asked for an update on potential changes to personal property taxes Mr Hughes replied that discussion
has taken place in Michigan Legislature about a possible elimination of the personal property tax This is a slice of the
property tax revenue that we bring in Our approximate personal property tax loss would be approximatelyMillion Mr Haney responded that we get to Million for State Shared Revenue Mr Walby said that if the
state continues to balance the budget on municipalities it would be hard to make up this loss He hopes Mr Forlini
does not support this tax cut Mayor Hison recommends that we put together a letter to our state legislatorsexplaining how such a significant revenue loss will hurt our City Mr Hughes will prepare a letter and circulate it for
Council to review
Mr Walby asked what happened on Harper to the light at Little Mack that no longer blinks after blinking for about
years Mr Rayes said the County put in a sidewalk crossing control Mr Hughes will find out how this was justified
Mr Walby announced that we are looking for civic minded residents to volunteer to serve on our committees and
commissions Over the next two months we hope to fill vacancies on the following Activities CommitteeBeautification Commission Communications Commission Cultural Committee Ethics Committee Fence Arbitration
Committee Library Board Older Persons Advisory Committee Parks Recreation Commission St Clair Shores
Memorial Day Parade Committee Applications can be downloaded from the citys website at scsminet or may be
picked up at the Clerks office
City Council Meeting September Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS contd
Council Member Frederick stated the solution regarding the light at Little Mack Harper is to put the green arrows
back and if we need a red light a button could be installed which could be pushed if needed to turn red Mr
Hughes stated again that he will look into this
Mr Frederick stated the County Park between Bon Heur and Lakeland off of Jefferson has had problems with graffitiWe are working with the County regarding this We have to patrol the parks better or lock them so they do not getspray painted which uses taxpayer money to clean up
Mr Frederick asked if there is any furniture on the lake side at Leisure Manor yet Mr Hughes said it is a work in
progress
Mr Frederick asked Mr Rayes if work is progressing on the bocce canopies Mr Rayes said we are in the processof ordering the steel and this project wiA be done by end of September
Mr Frederick announced that on September St Lucys Church is having a walk from Noon to pmThis will be an interesting event and will include military members
Mr Frederick announced Wigs for Kids Gala to be held September at Barrister Garden at pmCall
Mr Frederickscell phone at for tickets
Mr Frederick stated that Our Lady of Hope Festival will be held at the St Germaine Campus on September
Mr Frederick hopes to see everyone at the Funfest at South Lake Stadium on September th
Council Member Rubello wants everyone to know that when he asks Mr Rayes questions he does get answers
He added that one of his questions was how are we doing in CDI and he found out that our permits have gone upwhich is positive There were permits issued between August and August Another answer Mr
Rubello received to a question is that St Clair Shores does not have historic districts
After Funfest on September at pmhead over to the Senior Center for the St Clair Shores Fall Harvest
Celebration Tickets are and may be picked up at the Senior Center The movie Rudy will be featured
Mr Rubello mentioned that the Senior Center will start selling double crusted apple pies on September to
benefit the Senior Meal Program
Mr Rubello stated there will be a one day senior trip to Soaring Eagle Casino October leaving the Senior
Center at amreturning at pm Tickets are which includes a voucher Call
for questions
Mr Rubello asked the City Manager how his goal of pursuing economic development in St Clair Shores can be
accomplished in light of County Executive Hackels presentation Mr Hughes replied that he will invest more time in
working with people in the development field He believes being in the field is more proactive There are a variety of
parcels that are prime candidates to have someone come in to develop Mr Hughes believes St Clair Shores is a
prime community for development He said we will work with the business community to navigate through ordinances
and business plans Mr Rubello added that he appreciates that the County Executive is putting his hand out to us
He requested a list from Mr Hughes before November of the goals that he thinks would be beneficial to the
community
Mr Rubello read an article from another city that wrote about our Community Open House to fill some of our
vacancies It was a positive article that shows we are leading the way
Mr Rubello thanked Mr Walby Mr Rayes and TIFA for making Jefferson took great during Restaurant Week with
the banners
Mr Rubello was on Laukel Street at Harper today and would like someone to see what is wrong It looks bad and
there was overgrown vegetation
Council Member Rusie announced that for the apple pie sale help is needed with preparations and baking startingSeptember with peeling
City Council Meeting September Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS contd
Ms Rusie said there is a series of questions on the Citys Facebook page about assessing employees measuringMr Hughes replied that the state has mandated that every city conduct on an annual basis a reappraisal of of
their building stock To comply with that mandate we chose a section of the city that began at Mite Road Little
Mack heading north to Mile Road As we reach Mile Road we are going to go to the eastern side of Little
Mack between Martin and Mile Road to satisfy our Next year when wereengage in this project we will
more proactively announce this and have more notifications Ms Rusie asked how the resident can verify the badgeMr Hughes said they can call him at or call the City Assessors office He also stated there have
been no trespassing issues If there is a no trespassing sign the Assessorswill honor those
Ms Rusie stated that the Stay Play Program would like to stay together but their meeting room at Civic is beingrenovated Mr Hughes said if they are remaining an organization we will find a space for them
Ms Rusie reports that Council receivesamails about school district issues Residents should write their local school
boards with questions and concerns we are not the right people to contact
Council Member Rubino announced that the Cultural Committee is having a cemetery tour on October
They are touring Elmwood and Mt Elliot Cemeteries both established before the Civil War The tour begins at the
Library tours the Mt Elliot cemetery then lunch at the Capuchin Fathers Monastery and then on to Elmwood
Cemetery This tour wilt be narrated by Stuart McMillan Tickets are first come first serve and are on sale at the
Library
Mr Rubino asked how he can find out what the inspections entail for rental properties Mr Rayes stated there is a
checklist the inspector uses to check off violations He will forward a copy to Council Mr Hughes said that there is
some tweaking that needs to happen Mr Rubino asked if the rental addresses on Bon Heur were addressed Mr
Rayes said these will be followed up on
Mr Rubino stated that a few years ago he was opposed to spending Million on a city wide replacement project of
water meters However he wants to know how it is possible that someone receives a water bill Mr Smith
replied that this occurs with foreclosures disgruntled homeowners flood the house and also that the biggest culpritare basement toilets or anything that doesntget used a lot Mr Smith said that we encourage residents to put food
coloring in the tank and the next morning there should be no color in the bowl If you have no color in the tank there
is a big leak Another issue is older meters or meters with insects blocking the dials In the last year if we get twosuccessive readings other than winter months that do not show any movement in the meter there will be a largeestimated bill Or you might get many estimated bills and if you have a leak during that time once we get an actual
read the bill goes up
Mr Hughes added that his office receives calls from residentsbusinesses asking for a payment plan which we will
work with If the resident believes their meter is not functioning properly we will take it to the garage to test it where it
will be determined if it is malfunctioning Meters rarely speed up to create a large bill they typically slow down with
age and the bills become smaller
Mr Smith stated that education is the best way to prevent this It will cost Million to replace meters at this time
That is homes that would have to arrange to have someone come in to do the work We now tell people when
you get your bill read the first four digits on your inside meter and read left to right If you get a mismatch call the
Water Department and they will come out If the meter is years old we will swap it out while we are there If you
want it tested we will pull it and test it inhouse Radio read triggers to us when there is a tamper underutilizationMr Hughes added that if we have made a mistake and that you have been overbilled we will take appropriate action
to reduce the bill We purchase water from the City of Detroit and they dontcare how we bill our residents When
we waive bills and eliminate expenses we are saying to the other residents that we need them to help subsidize and
they will see a higher rate next year Mr Smith said our water rates went up and sewage rates went upthis past year Much of the water rate increases are because of water treatment fixed costs that occur even if we
conserve water Mr Smith said the quickest remedy is for resident to call us immediately First flag is a zero usagebill a fees only bill Mr Hughes said we will use the Local Matters TV show to inform Mr Smith reiterated
that payment arrangements do not mean we forgive the bill Also if you are a renter you cannot get a paymentarrangement unless the property owner approves We can go as long as six months on arrangements but
exceptions are made for very large bills
Mayor Hison stated that during budget meetings we discussed the mandate of replacing street signs Recently this
has been rescinded to only replace as required Mr Hughes stated that the Federal Secretary of Transportationrecognized that this needed to be rescinded due to local economy issues
City Council Meeting September Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS contd
Mayor Hison thanked the Police Department Fire Department City Council Administration employees family and
friends for their thoughts and prayers over the death of his sister
CITY MANAGERSREPORT
Mr Hughes reported that we just completed the eighth month of operation of our regionalized call center in
Roseville named Southeastern Regional Emergency Services Authority SERESA Mr Hughes is the chairman of
this person public authority It has come to his attention from residents Police Officers Firefighters and several
members of Council that there are issues that need to be addressed Mr Hughes does not want our residents to feel
unsafe even though there are issues to iron out We have trained professional dispatchers and an executive
director There are challenges but it will work
Mr Hughes reports a problem with the Lakeview Public Schools portion of the summer tax bill In May and June
they gave us information as to how to prepare property tax bills for them However they gave us the wrong millagerate The millage rate they gave us was mils too high To remedy this Lakeview Public Schools has worked with
the Department of Education and this will be fixed on the tax bill The average tax bill error is about too
high Lakeview will notify property owners in their district and we will make sure that this be done efficiently in the
summer of
Mr Hughes states that a speaker at the podium a few weeks ago spoke of his concerns about a vacant lot next to
Roy OBrien Ford It was represented that the City issued an electrical permit for a vacant lot We were not aware
that an electrical box was installed until that evening and we immediately took care of it with the owners to make sure
it was corrected Another misrepresentation made that evening was that Mr Rayes socializes and purchases homes
with MrOBrien That is completely false Our efforts are to be ethical and we do not have personal relationshipswith businesses
AUDIENCE PARTICIPATION
Allen Kauffman and Joe Murdock of the VFW Bruce Post announced a Military Collectors Show to be held on
September from am to pm There will be display tables and the selling of patches swords and
uniforms General admission is To sell military wares call Paul Triglia or Joe Murdoch
Janet Reed St Clair Shores resident received a water bill She said that she was not out of town and has no
leaks Her concern was that the actual meter read was four times her average usage She said there is no system in
place for detecting these problems The American Waterworks Association recommends that every meter be
replaced every years
Bob Fetter Cool Cities Committee announcing the Nautical Mile Pub Crawl fundraiser He stated that last year we
had people attend This event will be held Thursday September pm pm Brownies
Roho Steves Backroom Pegasus Pat OBriens Waves are participating There will be food samples and shuttles
To purchase tickets email coolcitycommitteescsagmailcom or call This years theme is the
Lakeside Luau
Jamie Victory St Clair Shores resident stated that the Harper Cruise was successful However while at KMart
parking lot there was busted concrete and potholes in the parking lot He is concerned that a stone could have flown
up and hit one of the Harper Cruise specially painted cars He recommends that someone discuss this withKMart
Ralph Kosal a St Clair Shores resident while at Blossom Heath Park he was playing Nerf football with his children
The gate guard told him he could not play ball in the park He asked the guard to show him on the sign where it
states this He spoke with Mr Hughes and Mr Esler and he was told he could play Nerf football He returned
Saturday to fish and brought his Nerf ball again The gate guard again told him he couldntplay He explained to the
gate guard that Mr Esler and Mr Hughes said he could play Mr Kosal states that the gate guard called him
uneducated The wording on the signage does not include Nerf balls and the park was empty Another gate guardyelled at him too Mr Kosal said he is aware that a gate guard that is not a resident goes to the park to fish and theyallow others to drink alcohol He feels the gate guards are breaking rules constantly yet they yell at him for bringing a
Nerf ball
Chris Vitale St Clair Shores resident said he is glad that Executive Hackel backed away from his statement in the
newspaper about killing the Nautical Mile Mr Vitale stated that when outsiders get involved in St Clair Shores
City Council Meeting September Page of
AUDIENCE PARTICIPATION Contd
business things like school of choice occurwhere South Lake is now one of the worst schools in Michigan He said
that influence from outside of the City has not always served us well He cited another example in that the HousingCommission doesntreport to the City and it takes a lot of effort to get a chair placed at Blossom Heath Mr Vitale
commented that Mr Hackels statements Macomb population has grown does not mean St Clair Shores because we
have lost residents
James Kelly St Clair Shores resident presented his solution to watching yourwater bill He reported that the number
is the number of gallons in a unit of water If you lose one unit of water per month that is gallons wasted
Over a day period you have lost gallons per day This is not a small leak this could be a hose runningoutside
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA
SECTIONA AND IC
Motion by Fredricks seconded by Rusie to enter closed session as permitted by State Statute MCLA
Section A and Cat pm
Roll Call Vote
Ayes AllAbsent McFadyen
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA
SECTION AAND C contd
Motion by Rubino seconded by Frederick to return to Open Session at am
Ayes AllAbsent McFadyen
ADJOURNMENT
Motion by Rubino seconded by Frederick to adjourn at am
Ayes AllAbsent McFadyen
ROBERT A HISON MAYOR MARY KOTOWSKI CITY CLERK
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A
VERBATIM RECORD
City Council Meeting September Page of
PROPOSED MINUTESST CLAIR SHORES CITY COUNCIL MEETING
SEPTEMBER
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair
Shores Michigan
Present Mayor Hison Council Members Frederick Rubello Rubino and Walby
Excused Council Members McFadyen and Rusie
Also Present City Manager Hughes City Clerk Kotowski Director Rayes and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Hison called the meeting to order at pm Ms Kotowski City Clerk noted that Council Members
McFadyen and Rusie asked to be excused A quorum was present
Motion by Walby seconded by Frederick to excuse Council Members McFadyen and Rusie from this
eveningsmeeting
Ayes Frederick Walby Hison Rubello RubinoAbsent McFadyen Rusie
The Pledge of Allegiance was led by Boy Scout Troop and recited by those in attendance The Scoutmaster
explained a little background of the Boy Scouts He stated that the Boy Scouts grow young gentlemen into leaders
He stated that attending tonights Council Meeting is giving these Scouts the opportunity to fulfill requirements in
communications merit badges and citizenship in the community He added it is good for them to see how the
leaders of their community help people in government
Mayor Hison announced that there were two councilpersons absent tonight but four votes are still required to pass
an agenda item He gave petitioners the opportunity to postpone requests if they desired
PROCLAMATIONS PRESENTATIONS
a Macomb County Chamber of Commerce Presentation
Grace Shore CEO of the Macomb County Chamber of Commerce and Heather formerly of the Metro East Chamber
of Commerce explained the Macomb County Chamber would like to service St Clair Shores Ms Shore stated she
has been with the Macomb County Chamber for years They have close to members Some of the thingsthey have accomplished in St Clair Shores is they have met with Blaire Gilbert to work on an expo in the springworked with Jim Casa on the Poinsettia Ball worked on a boating event at the parks in St Clair Shores and held a
political forum at the Barrister Gardens Ms Shore added they are already active and would like to be more active
The Macomb County Chamber of Commerce is very impressed with the community spirit and commitment in St Clair
Shores
Mayor Hison stated that we need to keep marketing our community
Mr Hughes added that we have incredible community spirit and the Macomb County Chamber of Commerce is
anxious and excited to work with our community
Mr Rubello stated he has worked with Heather in the past and thinks it is wonderful that she is associated with the
Macomb County Chamber
Mayor Hison explained to Ms Shore that the City is in the process of putting a City calendar together for next year
which will be made available to the Chamber of Commerce
b Beautification Awards
Mayor Hison and Council Member Rubello presented the following Beautification Awards
City Council Meeting September Page of
PROCLAMATIONS PRESENTATIONS contd
PROCLAMATION
FOR BEAUTIFICATION AWARD WINNERS
JOE BETTY AND KATHY MCPHERSON
WHEREAS the Mayor and Council of the Cityof St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by individuals and businesses in helping to beautify our City and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS JOE BETTY AND KATHY MCPHERSON Trombly have displayed community spirit and a
willingness to enhance the beauty of their property that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to JOE BETTYAND KATHY MCPHERSON on
receiving the Beautification Award for
Presented this th day of September
PROCLAMATION
FOR BEAUTIFICATION AWARD WINNERS
MAX AND MARY ANN MOTYKA
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by individuals and businesses in helping to beautify our City and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS MAX AND MARY ANN MOTYKA Jefferson Avenue has displayed community spirit and a
willingness to enhance the beauty of his property that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to MAX AND MARY ANN MOTYKA on
receiving the Beautification Award for
Presented this Th day of September
PROCLAMATIONFOR BEAUTIFICATION AWARD WINNERS
RONALD AND MYRNA PAVLOVCH
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by individuals and businesses in helping to beautify our City and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS RONALD AND MYRNA PAVLOVICH Westbury have displayed community spirit and a
willingness to enhance the beauty of their property that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to RONALD AND MYRNA PAVLOVICH on
receiving the Beautification Award for
Presented this th day of September
City Council Meeting September Page of
PROCLAMATIONS S PRESENTATIONS cortd
PROGLAMATIONFOR BEAUTIFICATION AWARD WINNERS
RON AND LINDA INILLETTE
WHEREAS the Mayor and Council of the City of St Clair Shores deem it ftting and proper fo publicly recognize the
outstanding efforts made by individuals and businesses in helping to beautify ourCity and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS RON AND LINDA WiLLETTE Burton Street have displayed conununity spirit and a willingnessto enhance the beauty of their property that demonstrates a strong sense of civic pride
NOW THEREFORE BE TRESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to RON AND LINDA WILLETTE on receivingthe BeaufcaSon Award for
Presented this dayof September
PROCLAMATIONFOR BEAUTIFICATION AWARD WINNER
SABBYS LOUNGE
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by individuals and businesses in helping fa beautify our Crty and
WHEREAS it is the inherent beauty and harmony of the human spurt which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS TONY AND TAMMY MISERENDINO OF SABBYS LOUNGE Harper Avenue have displayedcommunity spirit and a willingness to enhance the beauty of their property that demonstrates a strong sense of civic
pride
NOW THEREFORE BE RRESOLVED that the Mayor and Council of the City of tClair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to TONYAND TAMMY MISERENDNO OFSABBYSLOUNGE on receiving the Beautification Award for L
Presented this day of September
PROCLAMATIONFOR BEAUTIFICATIONAWARD WINNER
COSMETIC SURGEIfSOF MICHIGAN PG
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made byindividuals and businesses in helping to beautify our City and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man fo enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS GEORGE T GOFFAS MQOF COSMETIC SURGEONS OF MICHIGAN PC Greater Mackhas displayed community spirit and a willingness to enhance the beauty of their property that demonstrates a strongsense of civic pride
NOW THEREFORE BE IRESOLVED that the Mayor and Council of the Cify of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to GEORGE T GOFFAS MD OF COSMETICSURGEONS OF MICHIGAN PC on receiving the Beaufification Award for
Presented this dayof SeptemberD
City Council Meeting September Page of
PROCLAMATIONS PRESENTATIONS contd
PROCLAMATION
FOR BEAUTIFICATION AWARD WINNER
LAKEVIEWREAL ESTATE MARKETING INC
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by individuals and businesses in helping to beautify our City and
WHEREAS it is the inherent beauty and harmony of the human spirit which enables man to enrich his life byrecognizing and appreciating the beauty of his surroundings and
WHEREAS ANTHONY RAFFIN OF LAKEVIEW REAL ESTATE MARKETING INC Jefferson Avenue
has displayed community spirit and a willingness to enhance the beauty of their property that demonstrates a strongsense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to ANTHONY RAFFIN OF LAKEVIEWREAL
ESTATE MARKETING INC on receiving the Beautification Award for
Presented this th day of September
Lillian Claycomb Chairman of the Beautification Commission stated that beautification is the life of their many
volunteers and she asked those Beautification members in the audience to stand She added that they already have
homes and businesses in mind for next years awards Mrs Claycomb thanked everyone who is involved with the
Beautification Commission
c Turnina Point Domestic Violence Month Presentation
Lorraine Johnston Turning Point stated that October is National Domestic Violence Awareness Month She stated
that marked Turning Points th year of serving St Clair Shores She explained that Turning Point has a
hour crisis line and there were residents from St Clair Shores served last year In addition of women in
Michigan reported violence in their current relationship Also of homicides in Macomb County are related to
domestic violence Turning Point has established a relationship with our tt District Court Ms Johnston stressed
that education is the key to prevention and invited City Officials to wear a purple ribbon in helping support TurningPoint to eliminate domestic violence for the month of October The St Clair Shores Senior Center wilt be collectingsocks for Turing Point during the month of October
Mayor Hison stated that domestic violence is a very serious problem People need to hear the message and be
aware of concerns
AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE TIME LIMIT
Jim Goodfellow St Clair Shores resident spoke regarding Item He stated he is confused on the sale of NSP
homes This same house came before Council in September of It has come before Council to sell on June
and August This is the third time and he asked how a house could be sold so many times
Mayor Hison replied that the previous sales did not meet the specifications and requirements of this program
Erin Stahl St Clair Shores resident spoke regarding Items and She thanked City Attorney Ihrie for meetingwith her today regarding a problem she has had with a construction company littering and other problems She
distributed some literature to Mayor and Council with recommendations and asked that they be implemented She
added that road projects should have the same markings must adhere to the respect and courtesy clause qualitystandards and display a sign with the company name This is all a common courtesy There should also be no
trespassing or stealing
It was noted that the building is still under renovation and the license will not be recommended to the State by the
Police Department until the new tenant has obtained their Certificate of Occupancy
City Council Meeting September Page of
MACOMB FINE WINE INC HARPER ST CLAIR SHORES MI MACOMB COUNTY contd
Mr David Harden the managing partner for the business in question was present He advised this will be a
restaurantsaloon business with full service and a full bar
Mayor Hison stated the building is still under construction but looks great
City Attorney Ihrie advised that the Liquor Control Commission has strict rules and will not accept conditional
approvals However the LCC has agreed to let us approve this request subject to final inspections
Council Member Frederick thanked Mr Harden for fixing up that corner
Mayor Hison advised the City will need a letter that will be a supplement to the approval of the Certificate of
Occupancy
Motion by Frederick seconded by Rubino that the request from Michigan Liquor Control Commission to
transfer ownership of an escrowed Class C SDM licensed business with Sunday sales and dance
permit located at Macomb Place Mt Clemens Mi Macomb County from Joseph A Hawlik to
Macomb Fine Wine Inc Harper St Clair Shores MI Macomb County be approved above all
others and that it is the consensus of the legislative body that this application be recommended for
issuance
Ayes All
Absent McFadyen Rusie
REQUEST TO APPROVE THE SALE OF NSP HOME AT AVALON
Mr Rayes Community Services Director explained this is the third time this home has been before Council and it is
the last one in the program The offer is for
Council asked why the sale of this home has come before them two other times Mr Rayes replied that the financinghas fallen through on the last two prospective purchasers
Motion by Walby seconded by Frederick to approve the request to sell Avalon to Client Identifier T for
Ayes AllAbsent McFadyen Rusie
BIDSCONTRACTSPURCHASE ORDERS REQUEST TO ENTER INTO A CONTRACT AS REVISED
BY THE CITY ATTORNEY WITH VCA ANIMAL HOSPITAL A PARTY CONTRACTOR FOR
ANIMALS AT LARGE DURINGNONBUSINESS HOURS
Mayor Hison explained that at the September City Council Meeting the City Attorney was requested to revise
the proposed contract for this meeting
Mr Ihrie pointed out that the agreement has a couple of revisions
Motion by Rubino seconded by Frederick to enter into a contract with VCA Animal Hospital for animals at
large during nonbusiness hours
Mr Frederick stated that we need to make sure that we dontbecome the Macomb County weekend drop off for
every city Mayor Hison replied it is intended for St Clair Shores only but sometimes animals from other cities end
up here
Mr Hughes stated that if this contract is approved residents will be advised on a Local Matters show Mr Hughesadded that if your dog ends up at the VCA Animal Hospital the owner needs proof of ownership to pick up the
animal
City Council Meeting September Page of
BIDSCONTRACTSPURCHASEORDERS REQUEST TO ENTER INTO A CONTRACT AS REVISED BY
THE CITY ATTORNEY WITH VCA ANIMAL HOSPITAL A PARTY CONTRACTOR FOR ANIMALS AT
LARGE DURING NONBUSINESS HOURS contd
Mr Frederick asked if an animal is dropped off at VCA do they advise the Police Department Mr Ihrie replied theydonthave to contact the Police Department but they should
Mr Hison stated these are ail legitimate questions and some of them will have to be worked out This is only a
temporary contract for months to find out if this is a good idea and if it will work
Ayes AllAbsent McFadyen Rusie
REQUEST FOR APPROVAL OF THE TEMPORARY RELOCATION OF PRECINCT JEFFERSON MIDDLE
SCHOOL TO GREENWOOD SCHOOL LOCATED AT JOAN DUE TO CONSTRUCTION
Ms Kotowski City Clerk explained that this move is the result of the Jefferson Middle School buildingrenovationreconstruction project that is slightly behind schedule for completion This is the closest alternative to
relocate this precinct Signs will be posted at Jefferson and notification will be mailed to every voter prior to the
upcoming Election Day Joint use of Greenwood for Primary worked well
Motion by Frederick seconded by Rubino to adopt a Resolution for the temporary relocation of Precinct
Jefferson Middle School to Greenwood School located at Joan due to construction as
recommended by the City Clerk
Ayes AllAbsent McFadyen Rusie
CONSENT AGENDA All items listed on the consent agenda are considered to be routine and will beenacted
by one motion and approved by a vote of City Council There will be no separate discussion of the items unless the
Mayor and or a Council Member so requests in which event the item will be removed from the general order of
business and considered under the last item of the Consent Agenda
Motion by Walby seconded by Rubino to approve the Consent Agenda items a f which include the
following
a Bills
September
To approve the release of checks in the amount of of the report that is pages in
length and of the grand total amount of went to other taxing authorities
b Fees
Kirk Huth LangeIhrie and OBrien
c Progress Payments
Posen Construction
Tiseo Brothers Inc
d Approval of Minutes
None
e Receive File Boards Commissions Committee Minutes
To receive and file the following minutes
Minutes Meeting Date
City Council Meeting September Page of
Beautification Commission JulyCONSENT AGENDA contd
Cultural Committee AugustMemorial Day Parade Committee AugustMemorial Day Parade Committee AugustWater Resources Board AugustWaterfront Environmental Committee August
f Receive and deny claim of Michigan Association of Police St Clair Shores Police Officers
Association vs Citv of St Clair Shores and refer to the City Attorney
Ayes AllAbsent McFadyen Rusie
UPDATES AND FOLLOWUPS FROM COUNCIL MEETING
PCBs Mayor Hison stated this is a very difficult subject Over million have been supplied to St Clair Shores for
clean up Mr Hughes added there is an article regarding the PCBs in the Detroit News today Mr Hughes stated the
City is still vigilant on this Mr Babcock and Mr Hughes will travel to Chicago in October to meet with top officials in the
EPA
Harper Mile Street Replacement Mr Rayes advised they have put down asphalt and are adjusting manholes If
the weather holds out they might be done by the end of September
Little Mack Mile Mr Rayes advised Little Mack was opened on Wednesday Sod restoration and signs have to
be put up yet which may cause some lane closures
Ridgeway Jefferson Mr Rayes stated the property owner has laid dirt and seeded and the area is now green CityAttorney Ihrie stated the court has ordered removal of the gas tanks There is still contamination in the ground If the Citydecides to remove the balance of cement and asphalt they need to confirm that it will not cause any hazard to the
surrounding neighborhood The City needs to get a report from their environmental expert In addition there are two
residences on Ridgeway that are owned by the same owner and the City has the authority to demolish those two homes
Mayor Hison asked if the cost would be charged back to the owner of the property Mr Ihrie replied it would
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Rubino stated the St Clair Shores Cultural Committee has a Cemetery Tour scheduled on
October from am to pm The bus tour begins at the Library and will go to two cemeteries in
Detroit Elmwood and Mt Elliott The bus will go through one cemetery have lunch and then go through the other
Tickets are per person and are available at the Library
Mr Rubino stated that Boston Street was repaved in the spring and some of the residents received very bad sod
They have tried to get it replaced many times to no avail Mr Rubino requested to know when they would get new
sod as they went through the whole summer without it Mr Rayes replied that sometimes when contractors have to
dig up the sod and they replace it the homeowner doesntwater it Mr Rubino replied that was not the problem Mr
Rayes stated that the contractors will be working in that area soon and will replace the sod
Mr Rubino stated that Ms Stahl brought list of concerns to Council He asked if it is in the City Ordinance that when
cement is replaced it is stamped Mr Rayes replied it is in the ordinance Mr Rubino then asked why is it not done
anywhere in our City Mr Rayes stated it is the first and last slabs that are required to be stamped Mr Rubino
stated we need to insure that contractors are doing what they are supposed to do
Council Member Rubello asked who is responsible for following the contractors to make sure things are going as
planned Mr Hughes replied that AEW is out in the field as well as Chris Rayes and Brian Babcock Before final
payment is issued the quality of work is inspected and final payment is not issued until it is satisfactory
Mr Rubello asked who is responsible if a contractor breaks a sprinkler head the residentbusiness owner or the
contractor
Mr Rayes replied that the County does not do repairs to sprinklers Mr Hughes added that is something that we
dontsupport but since the County wontrepair them the City does The residentlbusiness owners are not
responsible
City Council Meeting September Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Mr Rubello asked if the inspections on Little Mack have found any cracks in the cement or any flaws Mr Rayesreplied that some repairs have to be made before it is closed out
In reference to Ms Stahls list Council Member Rubello asked if all contractors have been instructed not to use
residents water or enter their homes Mr Hughes replied they have all been instructed
Mr Rubello stated he has received complaints that some trees are blocking business signs and are growing too highHe asked if there are specific types of trees that we have to plant Mr Rayes replied the trees can be trimmed by the
owner with the Citys permission or the City can go out and trim them There are specific trees for height Mr
Hughes he added that he will circulate the list of approved trees
Mr Rubello announced the Senior Center Fall Harvest is on Saturday at pm Admission is
There will be pies for sale on Thursday for at the Senior Center
Mr Rubello stated he would like to encourage the City to go after and try to create some shopping districts in St Clair
Shores
Council Member Frederick thanked Wigs for Kids for the gala last Friday Over people attended
Mr Frederick thanked Mr Rayes and Mr Hughes for getting the orange barrels out of Little Mack He also thanked
everyone who attended the Art Fair and St Germaine Festival
Mr Frederick announced a funfest at the South Lake Athletic Field on Mile and Stadium Drive
Mr Frederick stated that Cool Cities had the Pub Crawl on Thursday The restaurant owners were ecstatic as it
generated business for them
Council Member Walby passed
Mayor Hison announced that on Wednesday September at pmMeet the Candidates for Mayor and Council
will be held live and will be rebroadcasted
Mr Hison stated there was a great article about the Harper Cruise in the Tech Center News
CITY MANAGERSREPORT
Mr Hughes stated October is National Firefighters Month There will be an Open House on Sunday October from
noon to pmat Central Fire Department at Harper and Sunnydale
AUDIENCE PARTICIPATION MINUTE TIME LIMIT
John Watts resident of St Clair Shores stated he is a member of his Homeowners Association and he would like to
discuss problems on his street Bayview He stated the condition of the street is terrible The asphalt is cracked there are
ruts and grass is growing in the street He has spoken with City Administration and was told that the street is too costly to
repair but that they would patch it MrWatts stated that patching is only a temporary solution There are no sidewalks
on the street so children have to walk and ride their bikes in the street which has become dangerous Mr Watts
presented a petition to Mayor and Council regarding the repair of the street He has received responses so far Mr
Watts stated he is looking for direction on how to get his street repaired Mayor Hison replied he will review his requestand present feedback
Janet Seagram resident of St Clair Shores stated she lives next door on Bayview to John Watts She stated she has
sent emails and letters to Mayor and Council since last year and has never received a response She added their street
has no sidewalks Dogs are walked in the street and children ride their bikes in street which is continuing to disintegrateShe requested some kind of acknowledgement from Council
Ron Swick stated he has also lived on Bayview for the past years and the condition of the street is deteriorating Mr
Swick invited Mayor and Council to take a ride down their street
Nate Kaczmarek resident of St Clair Shores stated he attended the Cool Cities Pub Crawl and the Lac Ste Clair Fine
Art Fair which were excellent events
City Council Meeting September Page of
AUDIENCE PARTICIPATION MINUTE TIME LIMIT contd
Mr Kaczmarek stated the quality of leaders is reflected in the quality of standards they set for themselves He would like
to have aSt Clair Shores City Council Attendance Policy Beginning in November with a new term this body should look
at establishing a reasonable attendance policy for elected officials possibly requiring a attendance record
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA SECTION S la
Motion by Rubino seconded by Frederick to enterclosed session at pm
A roll call vote was taken
Ayes Rubino Walby Frederick Rubello HisonAbsent McFadyen Rusie
Motion by Rubino seconded by Frederick to return to open session at pm
Ayes All
Absent McFadyen Rusie
ADJOURNMENT
Motion by Frederick seconded by Walby to adjourn at pm
Ayes AllAbsent McFadyen Rusie
ROBERT A HISON MAYOR MARY KOTOWSKI CITY CLERK
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A
VERBATIM RECORD
City Council Meeting September Page of
PROPOSED MINUTES
ST CLAIR SHORES CITY COUNCIL MEETING
October
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair
Shores Michigan
Present Mayor Hison Council Members Frederick Rubello Rubino Rusie and Walby
Absent Excused Council Member McFadyen
Also Present City Manager Hughes Assistant City Manager Smith City Clerk Kotowski Directors
DHerde Haney and Rayes and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Hison called the meeting to order at p m Ms Kotowski City Clerk noted that Ms McFadyen asked to
be excused and called the role with a quorum present The Pledge of Allegiance was recited by those in attendance
Motion by Frederick seconded by Walby to excuse Ms McFadyen from tonightsmeeting
Ayes All
Absent McFadyen
The Mayor noted that Items b and gwere removed from this agenda These items will be rescheduled
PROCLAMATIONS PRESENTATIONS
a Corridor Improvement Authority Property Improvement Awards
Mayor Hison introduced Mr McGow a member of the Corridor Improvement Authority who spoke regarding the
Property Improvement Award He explained that this was a contest for businesses on Harper and the awards were
given based on curb appeal They determined that an Award winner Second Place winner and Honorable Mention
winner would be chosen from three different segments of the City These segments included Mile to MileMile to Mile and Mile to Mile This contest was created to encourage businesses to beautify Harper with
landscaping in hopes of attracting more businesses as well as more customers These winners were chosen byconsensus of the members of the Corridor Improvement Authority
Mayor Hison explained that there were many businesses to choose from He also mentioned that any business
which is part of the Corridor Improvement Authority Committee could not be considered He thanked all of these
businesses for making these improvements
Mile Road to Mile Road Recipients
City of St Clair Shores
PROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENTAUTHORITY
LANDSCAPE IMPROVEMENT AWARD HONORABLE MENTION
CARUSOSHAIR FASHION
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS CARUSOS HAIR FASHION located at HARPER has displayed community spirit and a
willingness to enhance the beauty of their property that demonstrates a strong sense of civic pride
City Council Meeting October Page of
a Proclamation to Carusos Hair Fashion Contdl
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to CARUSOSHAIR FASHION on receivingthe HarperAvenue Corridor Improvement Authority Landscape Improvement Award for
Presented this day of October
CarusosHair Fashion was not present to receive this award
City of St Clair ShoresPROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENTAWARD SECOND PLACE
WOOD MASTERSKTCHENS
WHEREAS the Mayor and Council of the City of St Glair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS WOOD MASTERSKTCHENS located at HARPER has displayed community spirit and a
willingness to enhance the beauty of theirproperty that demonstrates a strong sense of civicpride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to WOOD MASTERSKTCHENS on receivingthe Harper Avenue Corridor Improvement Authority Landscape Improvement Award for
Presented this day of October
Wood Masters Kitchens was present to receive this award
City of St Clair ShoresPROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENTAUTHORITY
LANDSCAPE IMPROVEMENT AWARD WINNER
SABBYSLOUNGE
WHEREAS fhe Mayor and Council of the City of Sf Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS SABBYS LOUNGE located at HARPER has displayed community spirit and a willingness to
enhance the beauty of theirproperty that demonstrates a strong sense of civicpride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to SABBYSLOUNGE on receiving the HarperAvenue Corridor ImprovementAuthority Landscape Improvement Award for
Presented this w day of October
Sabbys Lounge was not present to receive this award
Mile Road to Mile Road Recipients
City Council Meeting October Page of
a PROCLAMATIONS AND PRESENTATIONS Contd
City of St Clair Shores
PROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENT AWARD HONORABLE MENTION
BAGNASCO CALCATERRA FUNERAL HOME
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS BAGNASCO CALCATERRA FUNERAL HOME located at HARPER has displayed communityspirit and a willingness to enhance the beauty of theirproperty that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to BAGNASCO CALCATERRA FUNERAL
HOME on receiving the HarperAvenue Corridor ImprovementAuthority Landscape Improvement Award for
Presented this day of October
Bagnasco Calcaterra was not present to receive this award
City of St Clair Shores
PROCLAMATIONHARPER AVENUE CORRIDOR IMPROVEMENTAUTHORITY
LANDSCAPE IMPROVEMENT AWARD SECOND PLACE
NINO SALVAGGIO
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper fo publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS NINO SALVAGGIO located at HARPER has displayed community spirit and a willingness to
enhance the beauty of theirproperty that demonstrates a strong sense ofcivic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to NINO SALVAGGIO on receiving the HarperAvenue Corridor ImprovementAuthority Landscape Improvement Award for
Presented this day of October
Nino Salvaggio was not present to receive this award
City of St Clair ShoresPROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENT AWARD AWARD WINNER
LAKELAND MANOR
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
City Council Meeting October Page of
a Proclamation to Lakeland Manor tContd
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS LAKELAND MANOR located at HARPER has displayed community spirit and a willingness to
enhance the beauty of theirproperty that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to LAKELAND MANOR on receiving the
Harper Avenue Corridor Improvement Authority Landscape Improvement Award for
Presented this day of October
Lakeland Manor was not present to receive this award
MileRoad to Mile Road Recipients
City of St Clair Shores
PROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENT AWARD HONORABLE MENTION
MASONIC ARMS CONDOMINIUMS
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who Rave improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS MASONIC ARMS CONDOMINIUMS located along HARPER has displayed community spirit and a
willingness to enhance the beauty of their property that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to MASONIC ARMS CONDOMINIUMS on
receiving the Harper Avenue Corridor Improvement Authority Landscape Improvement Award for
Presented this m day of October
Masonic Arms Condominiums was not present to receive this award
City of St Clair Shores
PROCLAMATIONHARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENT AWARD SECOND PLACE
VAL MAR APARTMENTS
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS VAL MAR APARTMENTS located at HARPER has displayed community spirit and a willingnessto enhance the beauty of theirproperty that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to VAL MAR APARTMENTS on receiving the
Harper Avenue Corridor Improvement Authority Landscape Improvement Award for
City Council Meeting October Page of
a Proclamation to Val Mar Apartments Contd
Presented this day of October
Val Mar Apartments was not present to receive this award
City of St Clair ShoresPROCLAMATION
HARPER AVENUE CORRIDOR IMPROVEMENT AUTHORITY
LANDSCAPE IMPROVEMENT AWARD WINNER
FME CREDIT UNION
WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize the
outstanding efforts made by business owners along Harper Avenue who have improved the aesthetics of our Cityand
WHEREAS it is the motivation of the human spirit which enables man to enrich his life by improving his
surroundings and
WHEREAS FME CREDIT UNION located at HARPER has displayed community spirit and a willingness to
enhance the beauty of their property that demonstrates a strong sense of civic pride
NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of our
citizens deem it an honor and pleasure to extend our congratulations to FME CREDIT UNION on receiving the
HarperAvenue Corridor Improvement Authority Landscape Improvement Award for
Presented this day of October
FME Credit Union was not present to receive this award
b Presentation from thetDistrict Court Committee
Mayor Hison explained that this Committee was put together in midJuly of this year and that they have been meetingevery week He stated that they have been doing a great deal of review for the court system He also said that the needfor improvement of the Court building has been in discussion for years He stated that this presentation has been
brought to Council today to show the condition of the building and to emphasize why these recommendations are beingmade He pointed out that most residents have never been in this building and would be unaware of the condition it isin He then introduced two members of the District Court Committee
Mr Verlyn Rebelein a member of h District Court Building Committee spoke first He listed the members of the
Committee including Mr Joe Goerlich Ms Sharon Pine Ms Diane Muscato the Honorable Judge Fratarcangeli Ms
Carolyn Povich Mayor Hison and Mr Ben Hughes He also mentioned they have been assisted by Mr Chris Rayesand MrTim Haney Mr Rebelein then spoke about his own personal experience at the Court Building He talked about
how overly crowded the hallways were and how difficult it was for him to make his way through the crowd He said that
he noticed the lack of privacy for an attorney trying to meet with his client in the hallway because there was nowhere
else for them to meet He stated that the courtroom itself was full and a few of the people in the crowd had gotten
unruly He said that there was no security guard and there was not even room for one He said that when he had to
pay his fine there were two very long lines and again there was no privacy He went away that day feeling like we
should and could do better for our residents
Mr Rebelein said he was sharing his personal reallife experience as an example of what a relatively typical St Clair
Shores resident had gone through He then said that he joined the Committee and saw the rest of the building and
what he saw was far worse than the day he was there regarding his traffic offense He said that he and the other
Committee members have toured facilities in neighboring communities and spoke to their staff administrators and
judges to collect as much information as they could in regard to how their courts are set up
Mr Joe Goerlich a member of the h District Court Committee came to the podium and started out by giving some
history of the Court building He said it was built in the lates as a DPW building He stated it was renovated in the
latesand the court room was an addition
City Council Meeting October Page of
b Presentation from the th District Court Committee IContd
Mr Goerlich said that the building has had ongoing problems over the past few years including HVAC plumbing and
roof issues and they are constantly tripping electrical breakers He also mentioned that they were closed three times in
the past few years because of sewage backups He said that the sq tt building is not adequate for the current
workload and employee base He also pointed out that there is a big security problem even though metal detectors
were added He stated that having criminals victims visitors attorneys and families in a crowded hallway all at the
same time adds a security risk and privacy is also inadequate
Mr Goerlich then spoke about how small the designated record storage area is which has forced them to store records
all over the building He also pointed out the missing ceiling panels that had been removed due to moisture damagewhich has been a major problem in that area He then talked about a storage area outside of the building which looks
like a dumpster He said that any overFlow from the Court is stored in the basement of the City Hall He stated that the
probation area has virtually no privacy and he talked about the crowding in the cashierclerical area He said that the
only copy machine in the building is kept in the jury room and no one can make a copy when the jury is deliberating He
also said that there is no access to the jury room from the courtroom so the jury has to go through the hallway where
everybody is standing He said the lunchbreak room can fit about one quarter of the employees and that there are also
boxes stored there He also mentioned that prisoner transportation is just walking the prisoners across the street which
is actually a benefit
Mr Goerlich said that Court revenue to the City is approximately million average over the last five years He said
there is also a formula that the court administrator put into place to establish a building fund and there is approximatelymillion in that fund toward a new facility He said that the amount that goes into that fund is reduced by the rent
paid to the City each year which has recently increased to about a year
Mr Goerlich then outlined the four options that the Committee had proposed
Consolidate operations with another court There are obvious synergies to this Combining two or three courts
should save a lot of money in operating costs However it would most likely not be in St Clair Shores which means
we would lose the advantage of being a community court and we would incur prisoner costs Additionally no other
court around us was interested in doing this
Addition and complete renovation of the current building again There are some advantages to this such as usingthe current utility hook ups However the employees would have to be relocated for a minimum of to monthsand to do this another building would have to be renovated to meet the minimum requirements for a court we would
have to provide security and a place for the prisoners There would also be costs involved with moving employeesfrom location to location The building parameters could not be changed although it could be made more efficient
The estimated cost of all of this would approach the cost of a building a new building
Relocate to a different facility within St Clair Shores We could renovate another building and continue to operatewhile it is being renovated A building in decent shape would be a substantial cost One of the sites we looked at
was near a high school and we were reluctant to locate in the vicinity of a school Also a considerable amount of
money would still have to be spent
Build a new building This would be the best opportunity for an efFcient operation This would have substantial cost
efficiencies and it would enhance productivity New technology and security features could all be built as part of
the building instead of adding them to another building at more cost We feel the best location would be the
existing site at the west end The Court could still operate at the east end of the site and there would still be the
advantage of the location of the prisoner transport from Police Department The major downside duringconstruction would be parking
Mr Goerlich stated that whatever the decision is the committee recommends that this decision should not be put off any
longer He said that right now we are throwing good money after bad with the amount of attention the current buildingneeds He also said that the current cost for obtaining funds is probably the lowest it has been in a long time
Mr Rebelein stated that the Committeesrecommendation is to build a new building on the west side of the current site
of the Court building and the old building would be demolished to make room for parking upon completion of the
construction He also pointed out that this was a unanimous decision by the Committee
City Council Meeting October Page of
b Presentation from the th District Court Committee Contd
Mr Rebelein mentioned that the figures that were provided in the handouts do not match up on every page and theywere not intended to There are two different estimates from an architecture firm which are very rough estimates
These were done free and this firm was not experienced in court building design These costs also do not include
energy saving and innovative features including alternative energy etc
Mr Rebelein also said that the handouts contain projections of cash flow and ideas for proceeds of bonding we could
afford within the cash flow
Mr Rebelein summarized by saying it is very clear to everyone on the Committee that we need to do something sooner
rather than later and strongly encourage going with the Committeesrecommendations
Mayor Hison explained that this was not a study session He thanked the Committee for everything they have done He
then proposed that this be added to the City Council Agenda for October to set forth a direction for the next
steps to be taken
AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE TIME LIMIT
Jim Goodfellow St Clair Shores resident Lakeland spoke regarding Agenda Items No and A
Regarding the Court he said it is time for a new building not a renovation and he gave two options His first option was
go to the west of the current building because we own one of the two homes west of there His second option was to
put it in the Police Department parking lot and move the police cars to the other side of Mile Road He said there
was a meeting of the subcommittee on the th and a meeting on the th to approve the meeting of the h He also
stated there was a meeting on the h with two council members and the th with two council members regarding the
Court He said that if he is wrong he will stand corrected He thinks there should be more transparency but that is his
own personal opinion He spoke regarding the purchase of the ambulance He then asked if it has cost us more money
by delaying this He asked if it has cost or more He said it should have been approved back
in April He stated that the City could have used money from each ambulance to pay the money back and the City and
Fire Department would have been much further ahead He said he would like to hear what the cost is
rFnnaunooQvcnirity ninviTn norre nornn rescheduled to
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS
Mr Chris Rayes CDI Director requested to add new language to the grand opening sign ordinance He said that
they have looked at other ordinances and drafted this new one to make an opportunity for additional grand openingsignage He said that it will also allow for additional pennants and limited outside displays for a limited amount of
time outside of newly opened stores
Mayor Hison said that we have never had an ordinance on grand opening signage and asked Mr Rayes to outline
what a new business needs to do to when they want to use grand opening signage
Mr Rayes explained that this would be recorded through the Certificate of Occupancy and they would be notified at
that time that this could be done He said that currently any business can request signs twice a year for days at a
time which allows them days per year This ordinance would allow them an additional week as well as four
additional types of signage flags and pennants as long as it does not get too over the top
Mayor Hison asked him to identify the new choices and Mr Rayes listed pennants streamers and flags connected
to the building a cloth or heavy duty banner attached to the building where the banner attaches flat to the buildingitself which is currently allowed but only twice a year so this would be an additional one balloons and the outdoor
display of merchandise for sale He said that these are for the through B districts
Mr Rayes also indicated that this ordinance allows fora day period with two of the four choices being allowed
He also clarified that the kind of balloon allowed is a traditional type of balloon not for example a large gorilla which
is considered an inflatable Mayor Hison suggested that the difference between a balloon and inflatable should be
clarified
City Council Meeting October Page of
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS Contd
Ms Rusie suggested that some wording be added to clarify that a grand opening sign does not require the bond
that is required for temporary signs
Mr Rubello said that he would like the inflatables limited to three days He thinks days is too long for inflatables
He also suggested that these be limited to within six months of the businessopening
Mr Rayes said that is why the language has tied the grand opening signage in with the Temporary or Certificate of
Occupancy He said that he does not think that there will be a problem but it will be readdressed if there is
Mr Rubello also said he would recommend taking out the wording regarding the provision of this ordinance will
expire December unless extended by Council Mr Rayes said this was done so that they canreevaluate this
ordinance at that time basically as a reminder
Mr Frederick said he agreed that the expiration provision should be taken out of the ordinance He would like to
have an update this time next year to see how the ordinance has been working He said he would also like to see
something in there regarding lighting for the signage as search lights etc He suggested that maybe there should be
a letter e that would encompass all other
Mr Rayes explained that they intentionally left out search lights because most businesses do not have the roam for
that type of light He said that he did not think it would be a problem and it could be left out
Mr Frederick asked if the sq ft limit was for all the banners or one banner Mr Rayes clarified it was for one
banner
Ms Rusie suggested postponing this issue until the Council Meeting of October so that Mr Rayes Mr Hughesand City Attorney Ihrie could make the necessary changes to the ordinance
Motion by Rusie seconded by Watby to POSTPONE this item unfit the October Council Meeting
Ayes All
Absent McFadyen
REQUEST FROM TWO COUNCIL MEMBERS TO CONSIDER AMENDING THE LIQUOR LICENSE
ORDINANCE SECTION bREDUCING THE RESTRICTIONS ON SEATING TO ALLOW FOR
LICENSES TO BE OFFERED WITH A INVESTMENT
Mayor Hison started out by saying that the reason for this request is because St Clair Shores will be losing two of
the seven unissued liquor licenses next year based on the results of the most recent census
Ms Kotowski explained that one onpremise license is issued for every residents and the population of St
Clair Shores has decreased to She said that currently the City has licenses and this will go down to
Mayor Hison asked Mr Ihrie to clarify if there is any way of not losing these two liquor licenses and Mr Ihrie said the
only way to not lose these would be to issue all seven of the licenses that are currently available
Mr Rubello stated that we currently have seven licenses available and we have to keep six licenses in reserve He
said that the Council made exceptions with three licenses almost two years ago because there were seating issues
which were keeping people from qualifying for the licenses so the seating qualification was lowered from to
He said the City planned to issue three licenses but only two were actually issued so there is one left He added
that the current amount that needs to be spent for a license is and he suggested that amount be reduced to
for that third license Although doing this will not help us keep those two licenses that we will lose next yearhe would still like to discuss the threshold
Mayor Hison asked Mr Ihrie about the timing on when this license needs to be issued and Mr Ihrie said that there is
no deadline for the use of the last remaining license that is not in reserve He explained that Council can revisit how
City Council Meeting October Page of
REQUEST FROM TWO COUNCIL MEMBERS TO CONSIDER AMENDING THE LIQUOR LICENSE
ORDINANCE SECTION bREDUCING THE RESTRICTIONS ON SEATING TO ALLOW FOR
LICENSES TO BE OFFERED WITH A INVESTMENT Contd
many licenses are kept in reserve for new businesses and the ordinance could be amended to state any number
they determine
Motion by Rubello seconded by Rubino to amend the Liquor License Ordinance Section
breducing the amount of money to be spent for a liquor license which reads as follows
LIQUOR LICENSE ORDINANCE Ord Effective March
The City of St Clair Shores ordains Ordinance Section b of its LiquorLicense Ordinance of its Code ofOrdinances which reads as follows
Applications for new licenseSec
Restrictions on licenses No license shall be issued to
A personcopartnership or corporation unless the premises of the proposed business
shall seat a minimum of persons This provision shall apply to newly issued quotalicenses onlyThe City Council may issue a license to an applicant who owns an existing business that
has fewer than the minimum seating requirement if all of the following conditions are met
a The City holds more than six unissued quota licensesb The petitioner has invested at least in the real property within the
months preceding the application or agrees to invest at least in the real
property within the monthsafter the granting of the license with approvedimprovement plans submitted with the application unless the buildingtenantspace wasconstructed within the previous ten years
c The establishment meets the current parking requirements City Council shall be
the body to grant a parking variance which shall be submitted with the applicationd The establishment has operated continuously for at least five years within the
City of St Clair Shorese The petitioner has at least five years experience as an owneroperator of a
restaurantf At least of usable restaurantbar floor space is devoted to dining as opposed
to barg Any other factors that City Council considers important to protect the health
safety and welfare of the City and its residents
SHALL BE AMENDED TO READ AS FOLLOWS
Applications for new licenseSec
Restrictions on licenses No license shall be issued to
A personcopartnership or corporation unless the premises of the proposed business
shall seat a minimum of persons This provision shall apply to newly issued quotalicenses onlyThe City Council may issue a license to an applicant who owns an existing business that
has fewer than the minimum seating requirement if all of the following conditions are met
a The City holds more than six unissued quota licenses
City Council Meeting October Page of
REQUEST FROM TWO COUNCIL MEMBERS TO CONSIDER AMENDING THE LIQUOR LICENSE
ORDINANCE SECTION bWHICH READS AS FOLLOWS REDUCING THE REAL
PROPERTY INVESTMENT FROM TO INVESTMENT Contd
b The petitioner has invested at least in the real property within the
months preceding the application or agrees to invest at least in the real
property within the monthsafter the granting of the license with approvedimprovement plans submitted with the application unless the buildingtenantspace was constructed within the previous ten years amended October
c The establishment meets the current parking requirements City Council shall be
the body to grant a parking variance which shall be submitted with the applicationd The establishment has operated continuously for at least five years within the
City of St Clair Shores
e The petitioner has at least five years experience as an owneroperator of a
restaurant
f At least of usable restaurantJbar floor space is devoted to dining as opposedto bar
g Any other factors that City Council considers important to protect the healthsafety and welfare of the City and its residents
ord eff March amend eff April amend eff October
Any ordinance or parts of any ordinance in conflict with any provisions of this ordinance are herebyrepealed
This ordinance shall be published by posting the same in three public places within the City of St Clair
Shores and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police StationJefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Circle
Drive
STATE OF MICHIGAN
COUNTY OF MACOMBss
We hereby certifr that the foregoing ordinance is a true copy of an ordinance as enacted by the CityCouncil on the day of October and that the necessary Charter provisions have been observed
ROBERT A HISON MAYOR MARY A KOTOWSKI CITY CLERK
I Mary A Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was
published by posting true copies of the same in each of the following places Police StationJefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the hday of October
MARY A KOTOWSKI CITY CLERK
Ayes All
Absent McFadyen
RrTr AIlA PITV TrCAAD DADCI C Mflfl Dl DDAC ClDRICCGDCAdI AITLIa TV D cGVT V Oy vvrrr
Rescheduled to
City Council Meeting October Page of
BIDSCONTRACTSPURCHASEORDERS
a Award bid for one new emergency vehicle Horton Ambulance bids opened
Mr Hughes explained that as of October the City has had three ambulances operating from three fire stations
He said that this was done to increase revenue from ambulance runs as well as to maximize the use of the
firefighters that the City has on duty He stated that using three units means that all three vehicles are on active dutyevery day and the City requires a fourth ambulance in order to do this effectively He said that it was proposed in
May that a line item be included in the current yearbudget for another vehicle
Mr Hughes said that two out of the three ambulances have approximately miles He stated that this current
proposal is to purchase a demo Horton ambulance which was secured through the bid process He said that it was
proposed to supplement the in the General Fund budget with the remaining HUD funds and
the remaining in the Foreclosed Home account so the full would not have to be used and the
unused general fund money could be returned to the rainy day fund
Chief George Morehouse said that this bid was posted in MITIV and bidders reviewed the documents out of
companies
Mayor Hison said that they were able to narrow down the choice to three bids although none of the bids exactlymet the specifications of what was proposed
Chief Morehouse explained that Battalion Chief Witt and EMS Coordinator Saville spent several hours going overthe
bids and compared them to see which would come the closest to accommodating the equipment that is currentlybeing used He said that they looked through the bids and were able to narrow it down to the three vehicles that
could meet their specific needs
Mayor Hison stated that the recommended unit is not brand new and that it is a demo with mileshours on it Chief
Morehouse said that a brand new unit would cost approximately and he pointed out that the cabinetry and
accessibility on the recommended vehicle mirrors what is currently being used on the fleet
Mr Smith added that the manufacturers warranty will be a full warranty and there will not be an offset because of
the mileshours already on this vehicle
Mayor Hison asked when this vehicle would be available and Chief Morehouse said it would be ready in four weeks
versus the days that it would take to obtain a new vehicle Chief Morehouse also stated that the ambulance that
was originally selected was sold because the decision was delayed
Mr Rubello asked why the City needs a fourth ambulance and why it is needed right now
Mr Smith indicated that two of the vehicles have over miles with two operating on a daily basis for justunder a year He said that only two ambulances can be run when one unit breaks down which has happenedtimes over the last year He also said that maintenance has to be handled carefully He said that the goal is for the
new vehicle to be a front line ambulance and the two older vehicles will be rotated as backup He also said that if
these vehicles are maintained properly they will probably be good for miles He made the point that we do
not want to be operating front line equipment with that kind of mileage
Ms Rusie questioned if we would be running four ambulances and Mr Smith clarified that there would only be three
ambulances on the road unless there were extreme circumstances such as some type of catastrophe
Ms Rusie went through a list of questions that Mr Smith had answered for her prior to the Council meeting She
pointed out that the City has lost in revenue by receiving medical mutual aid from neighboring cities duringthe past year and questioned why we want to spend to be guaranteed that revenue Mr Smith
expiained that this was not just about dollars and cents He said that it has to do with effectively running three
ambulances When the City ran two ambulances there were three on the fleet so there was one for back up He
said they want to run this the same way with three ambulances and have a fourth for backup
Chief Morehouse added that response time to emergencies has increased substantially by having three ambulances
strategically placed throughout the City
City Council Meeting October Page of
a Award bid for one new emeraencv vehicle Horton Ambulance bids opened Contd
Ms Rusie then questioned why the City had not run three ambulances before October and Mr Smith
explained that this was not done prior to October because the Collective Bargaining Agreement before Aprilwould not allow the City to run three ambulances and the contract has been modified so now this can be done
Ms Rusie said that she would rather fully fund the purchase of the ambulance rather than going with the
recommendation to use money from the HUD fund and the Foreclosed Home fund Mr Hughes said that if the
Council chooses to use the budgeted for the purchase of the vehicle he has no objection He said that he
was just trying to provide some alternatives to using the rainy day fund
Ms Rusie stated that this is a big decision with big consequences and that this is not how Council had agreed to do
it She said that she would like to wait another month until there are three to four new people on Council to make
this decision
Mayor Hison stated that this request was approved by this Council in the budget for and he was emphaticthat the decision needs to be made now He said that the opportunity to purchase one vehicle was already lost due
to waiting and the price difference could be as much as if it becomes necessary to purchase a new
ambulance He said that to utilize the other funds at this time would be a good trade if we have nothing else to use
the money for because it would reduce the amount to be taken out of the general fund by
Mr Hughes said that there is nothing at the staff level immediately identified He said that there has been talk about
a possible skate park and was put in reserve for that He stated that we have satisfied all of the items that
were generated in February and there are no other immediate needs
Mayor Hison said that he is totally in favor that the City should move forward on this right away
Mr Frederick said that he is in favor of doing this as well He said that there would be less reliance on other citiestherefore we would be giving less revenue to other cities He said that he would not want to risk the in
yearly revenue by losing an ambulance He pointed out that the personnel at the fire station would be doing more
work and so we would be getting more work for the money He agreed about the importance of the decrease in
response time because of the strategic placement of the ambulances He said that most importantly he believes that
the residents want this He thinks they want to have the best opportunity to be taken to the hospital and not have to
wait for Roseville or Eastpointe to show up
Mr Rubino asked for an explanation about what happens when one ambulance breaks down Chief Morehouse said
that when one ambulance breaks down the ambulance from the central station is removed and ambulances respondfrom the north and south ends
Mr Rubino also asked what would happen if the north end ambulance is on a run and someone on the north end
needs an ambulance Mr Smith explained that the south end ambulance would have to respond but the engine from
the north end would respond and all engines are outfitted with full paramedic gear but they cannot transport He did
point out that this causes more wear and tear on the larger piece of equipment
Mr Rubino asked what the staff from the central station does when the ambulance is down Mr Smith explainedthat they are manning the engine He said that we went to twoman engines but it is preferable to have threeman
engines so the extra men can man the engines at that time
Mr Rubino did say that by using the other funds available it would be a positive not to have to take money out of the
rainy day fund
Mr Rubino did question the safety of having two vehicles with over miles each Mr Smith responded that is
why it is important to get this fourth ambulance and provide the older vehicles with the proper maintenance and
spread out the wear and tear
Ms Rusie pointed out some language in a petition that was pre when there were only two ambulances beingrun
Mr Walby said that we put in the budget for this purchase but we are constantly trying to be more efficientand he said he thinks that using the HUD fund and the Foreclosure money is a good idea He pointed out that
City Council Meeting October Page of
a Award bid for one new emeraencv vehicle Horton Ambulance bids opened Contd
the City was short in July but we have been able to continue to drive that amount down He said that this
is how we continue to keep St Clair Shores strong and he thinks it is a good idea He stated that this was the whole
idea of getting involved with the HUD homes and foreclosures
Motion by Fredrick seconded by Walby to award the bid to Horton Emergency Vehicles for the purchase of
one ambulance at a total cost of from the Motor Pool capital account from HUD
account and from Foreclosed Home Sales account
Ayes Hison Frederick Rubello Rubino and WalbyNay Rusie
Absent McFadyen
b rescheduled to
c Request to approve Tree Trimming Services Contract bids opened
Mr Hughes explained that one of the highest requests received at City Hall is for tree trimming and tree removal
service He said that this is an important constituent issue and there is a significant backlog at this time He stated
that there is currently athreeperson forestry crew dedicated when available to tree issues He did point out that
they do have other DPW assignments such as snow removal and patching pot holes He said that the City is at a
point where there are approximately trees that need trimming and over trees that need to be removed He
said that they have solicited requests for bids to supplement this work because of the backlog Funding would come
out of the existing Streets budget so there would not be a quarterly budget amendment required
Bryan Babcock DPW Director said that it is not feasible to expect the threeperson crew to keep up with the trees
that need to be trimmed He said that there are currently tree trimming requests that have been called in and
that does not include general maintenance He stated that last winter when they could have been trimming trees
they were out cold patching Little Mack In the summer it usually takes one to two weeks to clean up after a storm
Mayor Hison asked Mr Babcock to clarify that this contract would be through June d for this budget year only He
also asked if Wonsey Tree Service currently works for the City Mr Babcock said that the timing is correct and that
Wonsey Tree Service currently does work for the City including stump removal as well as removal of trees on the
streets that need to be paved He said that they have done a great job and they are always safe
Mayor Hison said that their bid was almost half of the other bids and wanted to know if this was realistic He pointedout that the City could only spend up to the in the Streets budget Mr Babcock agreed that the bid was verylow but said that he had double checked with Wonsey Tree Service about their pricing He said that he felt that the
bid should get us through the winter
Mr Walby asked if this work will be spread out throughout the whole City and he asked how close this would get the
City to being caught up Mr Babcock said that this work would be spread throughout the City based on the areas
with the most requests and he estimated that this should get the City to about percent caught up with the
requests
Mr Walby suggested that since the pricing is so good maybe next budget time next May amultiyearcontract could
be considered
Mayor Hison suggested that maybe they could extend their estimate for an additional year or until we get caught up
Mr Frederick asked where Wonsey Tree Service stores their equipment since they are from Almont Michigan Mr
Babcock explained that their offices are in Almont but they store their equipment in the City of Berkley DPW yard
Mr Rubello asked if Mr Babcock was sure about these prices and Mr Babcock assured him he double checked the
prices
Ms Rusie asked if there was put into the Streets account this year from Community Block Grants and Mr
Rayes confirmed that the net effect was
City Council Meeting October Page of
c Request to approve Tree Trimming Services Contract bids opened Contd
Mayor Hison suggested that we follow up with the other cities in our area that use Wonsey Tree Service to check on
their rates
Mr Rubino asked if this charge was per branch or per tree and he asked if we will follow up on their work Mr
Babcock said that the cost is per tree not per branch and that someone will be working with them in the beginning
Motion by Rubello seconded by Rubino to Award blanket purchase order for Tree TrimmingServices to Wonsey Tree Service Inc through June in the amount of
Ayes All
Absent McFadyen
d Request to approve Annual Blanket Purchase Order for the Purchase of Water Meters
Mr Babcock explained that that this is an annual request and that currently old meters are being replaced by new
meters under the following circumstances When our readers are unable to read a meter If a resident
requests a final meter reading to sell their home If service is requested on the meter for any reason it is
replaced
Mayor Hison said that this is a blanket order for the single source vendor that we have been using Mr Babcock said
that we have been with this company at least years He also said that there are no other vendors around that do
this He said it was put out for bid three to four years ago and that there was only one bid received He said that he
has researched the cost and found that we are paying the lowest amount for water meters than anybody else in the
State
Mr Rubino asked if there is a policy in effect to catch slow meters that have caused water bills to be unusually high
Mr Smith explained that the current policy is to look for a meter that has not moved in two read cycles which is six
months other than the winter months because of the snow birds and they will send a unit estimate because the
ORD has probably stopped functioning He said that the resident would then call in and they would schedule
replacing their meter at that time
Mr Rubino said that he did not think that sending out a unit estimate was a good enough solution He said that
surprises could be eliminated if we take a closer look at this issue
Mr Walby asked about the commercial meters well meters and pit meters and what is the anticipated timing for
completing the whole City Mr Babcock said that water meters have been changed which is approximatelypercent of the City Mr Smith estimated that within five to eight years percent of the meters will be replaced Mr
Walby said that he would like to come up with a way to move this along because five to eight years is too long and
that three to five years would be more reasonable
Mr Smith said that this will probably have to go back before Council with modifications to this plan because there is
not enough Working Capital to do the whole project He did say that once there are radio reads on all of the houses
in the City we can go to monthly billing
Mayor Hison explained that with the radio reads unusual spikes can be identified much more quickly We cannot do
this currently with the manpower we have but we can do it with the programs once the radio reads are installed
Mr Walby asked how long it will take to get more information on this and Mr Smith said that he should be able to
come back with a plan within to days
Mr Frederick wanted to clarify that all the meters being used are radio reads so we are working toward the future
He asked at what point could people start getting their water bills monthly and suggested that this could be used as
an incentive to residents to get these meters replaced Mr Smith said that is something we can address after
analysis in to days He also said that bills are still being sent out quarterly
Mr Rubello asked how much postage would cost to send out monthly bills Mr Smith said it would be approximatelya month
City Council Meeting October Page of
d Request to approve Annual Blanket Purchase Order for the Purchase of Water Meters Contd
Motion by Walby seconded by Rubino to Award blanket purchase order for the purchase of water
meters to SLC Meter Services Inc through June in the amount of
Ayes All
Absent McFadyen
e Renewal of wide area network and internet for City Network
Mr Hughes explained that the City currently has a five year contract with a vendor to provide wide area network for
various City buildings and this contract is expiring He said that Mr Corless IT Director solicited bids for a new
contract as well as to lower the length of the contract to three years He also said that under the bid by Comcast we
are increasing the internet bandwidth from mbps to mbps Mr Corless explained that this would be shared
throughout the City and that they would be lowering the rate
Motion by Rubello seconded by Rubino to approve athreeyear Renewal of Wide Area Network and Internet
for City Network with an increase of internet bandwidth from mbps to mbps at a monthly recurring cost
of
Ayes All
Absent McFadyen
CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a
member of Council specifically requests action taken separately on said item
Ms Rusie requested that Item f be separate
Motion by Walby seconded by Rubino to approve the Consent Agenda items a e and h separatingfwhich include the following
a Bills
October
To approve the release of checks in the amount of of the report that is pages in length and
of the grand total amount of went to other taxing authorities
b Fees None
c Progress Payments
Bricco Excavating Co LLCBlade Action Inc
d Approval of Minutes
City Council Meeting Date
GitrSeansil d
e Receive File Boards Commissions Committee Minutes
To receive and file the following minutes
Minutes
Communications Commission Meeting Minutes
Fence Arbitration Board
Golf Course Committee
Older Persons Advisory Committee
Meeting Date
AprilAugustJulyMay
City Council Meeting October Page of
e Receive File Boards Commissions Committee Minutes IContd
Older Persons Advisory Committee June
EderRersansAdoeGemmittee oeF
Public Library Board August
h Receive and deny claim of Catherine Spadafora vs City of St Clair Shores and refer to the CityAttorney for response
Ayes All
Absent McFadyen
f Separated item Request for approval of City Manager one year contract
Motion by Walby seconded by Rubino to approve the City Manager one year contract
Ayes Hison Frederick Rubello Rubino and WalbyNay Rusie
Absent McFadyen
UPDATES AND FOLLOWUPSFROM COUNCIL MEETING
PCB We continue to see email from EPA in Chicago We are in a waiting pattern for final results from the EPA
Mr Hughes and Mr Babcock plan to go to Chicago in November for an update
Harper Avenue Mile to Mile They had hoped to pave on Saturday and Sunday but because of the rain theycould only pave on Sunday They completed one northbound lane and plan to have all of asphalt down by the end of
the week They have a target date of October for completion
Little Mack Little Mack is now open One northbound lane is closed for restoration
Ridaeway Jefferson Property Status Update Two of three homes have been scheduled for demolition and the
process continues There was not an exact demolition date Regarding the asphalt and concrete on the Jefferson
property the last report said we are waiting on environmental consultant evaluation of a previous environmental
report which should be available shortly That report will be factored in by City administration in assisting in a
determination on what to do about the asphalt and concrete The City has certain rights not necessarily obligationto demolish that
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Council Member Walby said that he has noticed pink spray paint on Little Mack and that they are cutting out
sections and he asked if there is a problem Mr Rayes said that there are some pops in the concrete from clay and
some cracking near Mile possibly from the paving machine being transported over that area and that these spotsare being fixed He said that he does not believe that these are major problems
Mr Walby also said that he thinks the gas station on Harper which was a Marathon looks like a ghetto and we
have to do something about that It is not acceptable to leave it like that Mr Rayes said that he has sent his staff
out to follow up on this
Council Member Frederick said that on October it will be Halloween in the Park which is run by the Activities
Committee Children less than years old attend pmto pmand the special needs children will be there from
Noon to pm The Activities Committee is looking for vendors and they should be set up by am He also
extended his condolences to Blair Gilbert for the loss of his mother Lastly he said thank you to the Court
Committee and Mayor Hison and told them that they have done a great job
Council Member Rubello passed
City Council Meeting October Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS Contd
MrIhrie announced that there is an Oktoberfest to be held at St Isaac Jogues this Friday from pmto Midnightand Saturday from am to Midnight There will be beer food live music a Vegas tent games and rides forkids
and a rafFle The Sun Messengers will be playing on Friday and the Superstars of Rock will be playing on
Saturday
Council Member Rusie passed
Council Member Rubino asked if Boston is done Mr Rayes said that it is not done because of the rain
Manor Hison announced that the last day to register to vote is October He also announced that October is the
St Clair Shores Fire Departments Fire Prevention Week Open House at the Central Fire Station Harperfrom Noon to pm There will be many things for kids and adults He also announced the Assumption Church will
be having a Senior Expo on Thursday Oct from am to at the Assumption Cultural Center on Marter
Road The guest speaker will be Chuck Gaidica
CITY MANAGERSREPORT None
AUDIENCE PARTICIPATION minute time limit
Jamie Victory St Clair Shores resident spoke about a Classic Car Show to be held on Sunday October at the Bruce
Post located at Jefferson in St Clair Shores He said that anyone with a hot rod or show car should feel free to
come up to the show He stated that there is a fee to show a car He said that he will be there with his car White
Lightning and he would like to be considered for a special plaque to recognize all of his hard work
Roger Reichenbach St Clair Shores resident stared out by complimenting our EMS service He said that seven daysago a friend of his passed away and our EMS personnel were very text book and right on top of things really good He
wants to impress how important it is to track blood pressure and how easy it is to track He thought it would be a goodidea to volunteer to check blood pressure He would suggest that the City consider asking Fire and EMS workers to getthe flu shot He thanked all the council members for serving He then thanked Mr Rubello for what he has done and
that he was proud to see him with his son
REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA SECTIONc
Motion by Rubino seconded by Rusie to enter Closed Session at pmas permitted by state statute MCLA
section c
A roll call vote was taken
Ayes AltAbsent McFadyen
Motion by Rubino seconded by Frederick to return to Open Session at pm
Ayes All
Absent McFadyen
ADJOURNMENT
Motion by Frederick seconded by Rusie to adjourn at pm
Ayes All
Absent McFadyen
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A
VERBATIM RECORD
ROBERT A HISON MAYOR MARY KOTOWSKI CITY CLERK
City Council Meeting October Page of
PROPOSED MINUTESST CLAIR SHORES CITY COUNCIL MEETING
OCTOBER
Regular Meeting of the City Council held in the Council Chambers located at Jefferson Circle Dr St Clair
Shores Michigan
Present Mayor Hison Council Members Frederick Rubello Rubino Rusie and Walby
Absent Excused Council Member McFadyen
Also Present City Manager Hughes City Clerk Kotowski Directors Babcock and Smith Police Chief
Walleman City Planner Koto and City Attorney Ihrie
CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Mayor Hison called the meeting to order at pmMs Kotowski City Clerk noted that Ms McFadyen asked to be
excused and called the role with a quorum present The Pledge of Allegiance was recited by those in attendance
Motion by Frederick seconded by Walby to excuse Council Member McFadyen from this evenings meeting
Ayes AllAbsent McFadyen
PROCLAMATIONS PRESENTATIONS None
AUDIENCE PARTICIPATION ON AGENDA ITEMS MINUTE LIMIT
Jim Goodfellow St Clair Shores resident spoke on agenda item He hopes that Biggby Coffee is approved and
that they will get together with neighboring businesses and put up a sculpture On agenda item he discussed
various per square footage costs of renovating court buildings in other cities He thanked Mayor Hison and Councilmembers Rubello and McFadyen for their years of service
Dan Bohn St Clair Shores resident spoke on agenda item where he suggested this issue be tabled until after the
election
Jack Doerr St Clair Shores resident spoke on agenda item he expressed concern about paying experiencedpolice employees to retire after passing a millage to keep them
Chris Vitale St Clair Shores resident spoke on agenda item and he stated that since our police officers must take
people to court for arraignments the proposed plan does not address problems that could arise He feels that
Mile Road Jefferson is a valuable piece of property and that using this location as a court building does not use the
lands sale value which would bring decades of property tax value
Donald Wheaton St Clair Shores resident spoke on agenda item he commented that the h District court is
inadequate He is a practicing attorney and there is nowhere in the court building to have a quiet confidential and
privileged conversation with his clients He said that other cities with new courts have combined police and court
buildings
REQUEST FOR SITE PLAN APPROVAL FOR PROPOSED NEW COMMERCIAL BUILDING FOR
BIGGBY COFFEE AT HARPER BY STOCKY AND VITALE ARCHITECTS PPC
John Vitale Stucky Vitale Architects presented the rendering for a new structure at Mile Road Harper MayorHison asked what the hours of operation will be Mr Vitale said approximately am to pm He added
that they are proposing a wall to screen the adjoining property The alley will be repaved and there will be outdoor
seating Mr Rubello commented that this area has been an eyesore and he is glad to see a project like this Mr
Vitale reported that the environmental issue has been cleared He said there is a solid step down wall that
approaches Mile Road for visibilitysafety Mayor Hison stated that the hours of operation must not exceed
am to pm
Motion by Rubello seconded by Frederick to approve the request for Site Plan Approval PPC for proposed new
commercial building for Biggby Coffee at Harper as recommended by the Planning Commission and subject to
City Council Meeting October Page of
REQUEST FOR SITE PLAN APPROVAL FOR PROPOSED NEW COMMERCIAL BUILDING FORBIGGBY COFFEE AT HARPER BY STUCKY AND VITALE ARCHITECTS PPC contd
the conditions of the City Planners report including A ft poured in place or panel system wall be
installed along the west of the property and alley as proposed The wall is required to step down from ft
to ft over the course of the last ft nearest MileRoad Engineer drawings showing pavementsections and drainage including paving the alley are to be submitted and approved before the parking lot is
installed All lighting whether on the building or within the parking lot must be shielded from neighborsand must die at the property line All lighting is required to be the city nautical standard lights All
landscape areas are to contain underground sprinkling and the sprinkling system must be maintained
annually The outdoor seating area must be screened with brickand decorative wrought iron fencing per
the Harper Overlay Zone All mechanical equipment must be properly screened The area currentlyproposed to be concrete block will be changed to brick or stone as concrete block is not allowed as a
finished material Sign permits must be obtained for all signage and approved prior to installation and
no signage is permitted within any required setback hours of operation am to pmdaily The
Planning Commission and City Council understand that your presence here tonight constitutes that you are
a legal representative of the petitioner for Planning Case PPC Each statement of intent promiseandorpledge made by you the petitioner oragent either orally or in writing if permitted by Ordinance
shall be binding upon the petitioner and shall be a condition of said site plan approval
Ayes All
Absent McFadyen
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS POSTPONED FROM
Ms Koto stated that all changes previously requested have been incorporated Mr Rubello stated that the changesare good Mayor Hison stated in certain commercial parcels searchlights are not possible He would like this new
ordinance broadcast city wide Ms Koto said it wilt be added to the Certificate of Occupancy form
Motion by Rubello seconded by Rubino to approve a request to amend the sign ordinance for grandopening signs which reads as follows
SIGN LIGHTING AND DISPLAY ORDINANCE CITY OF ST CLAIR SHORES MICHIGAN ChapEffective April
The City of St Clair Shores ordains Ordinance Sections of its Sign Ordinance of its Code of Ordinanceswhich reads as follows
Definitions
Sec For the purpose of this Ordinance the following definitions shall govern the meaning of the terms used
Shall be amended by the addition of a new Definition for Grand Opening Signs and Displays which reads as
follows
Secfion add new Definition
Grand Openina Sians and Displavs a special sian or disnlav to advertise the Grand Openina of a business
after the temporary orpermanent certificate of occupancyhas been issued A Grand openina is a onetime
event subject to the reaulations of Section XN amend eff October
General limitations and provisionsSec
B Prohibited signs The following signs shall not be permitted or erected in any district
Signs which have flashing blinking or moving lights or exposed incandescent light bulbs This shall
include strobe lights which are wholly located inside a building which are visible to the public outside the
premises and are intended to attract the attention of persons not on the premises
City Council Meeting October Page of
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS POSTPONED FROM contd
Cloth and banner signs pennants spinners and paper festoon signs except as permitted in
Section Fherein
String lights used for commercial purposes other than Christmas or other decorations
Any sign which has any visible moving parts visible revolving parts visible mechanical movement
of any description or other apparent visible movement achieved by electrical electronic or mechanical
means including intermittent electrical pulsations or by action of normal wind current except timetemperature and stock market signs as provided in Section and as provided in Section
J
Any sign or sign structure which is structurally unsafe or constitutes a hazard to safety or health byreason of inadequate maintenance dilapidation or abandonment or is not kept in good repair or is capableof causing electrical shockto persons likely to come in contact with it
Any sign which obstructs a window door or other opening that could be used for fire escape
Any sign which makes use of the words Stop Look or Danger or any other words phrasessymbols or characters in such a manner as to interfere with mislead or confuse traffic
Any sign or other advertising structure containing obscene indecent or immoral matter
Any sign unlawfully installed erected or maintained
Any sign now or hereafter existing which no longer advertises a bona fide business conducted or
product sold
Any sign attached to a standpipe gutter drain or fire escape or any sign erected so as to impairaccess to a roof
Any sign that would project above the parapet line of any roof except as permitted in SectionJ and as permitted with ground or freestanding signs
Projecting or overhanging signs except as defined in Section Land permitted wall
signs which may project up to twelve inches from the face of the wall
Any sign which is attached to a tree fence or utility polePortable or temporary signs except as specifically provided for in this Ordinance
Signs painted on or attached to a parked vehicle truck trailer or van which is being used
principally for advertising purposes rather than for transportation purposes This restriction shall not apply to
permitted temporary truckload salesRoof signsAny other sign not specifically authorized by this Ordinance
Signs on street furniture such as benches newspaper stands and trash receptacles
Shall be amended as follows
B Prohibited signs The following signs shalt not be permitted or erected in any district
Signs which have flashing blinking or moving lights or expose incandescent light bulbs This shall
include strobe lights which are wholly located inside a building which are visible to the public outside the
premises and are intended to attract the attention of persons not on the premisesCloth and banner signs pennants spinners and paper festoon signs except as permitted in
SectionjG herein amend eff October
String lights used for commercial purposes other than Christmas or other decorations
Any sign which has any visible moving parts visible revolving parts visible mechanical movement
of any description or other apparent visible movement achieved by electrical electronic or mechanicalmeans including intermittent electrical pulsations or by action of normal wind current except time
temperature and stock market signs as provided in Section and as provided in Section
J
Any sign or sign structure which is structurally unsafe or constitutes a hazard to safety or health byreason of inadequate maintenance dilapidation or abandonment or is not kept in good repair or is capableof causing electrical shock to persons likely to come in contact with it
Any sign which obstructs a window door or other opening that could be used for fire escape
Any sign which makes use of the words Stop Look or Danger or any other words phrasessymbols or characters in such a manner as to interfere with mislead or confuse traffic
Any sign or other advertising structure containing obscene indecent or immoral matter
Any sign unlawfully installed erected or maintained
Any sign now or hereafter existing which no longer advertises a bona fide business conducted or
product sold
Any sign attached to a standpipe gutter drain or fire escape or any sign erected so as to impairaccess to a roof
City Council Meeting October Page of
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FORGRAND OPENING SIGNS POSTPONED FROM contd
Any sign that would project above the parapet line of any roof except as permitted in SectionJ and as permitted with ground or freestanding signs
Projecting or overhanging signs except as defined in Section Land permitted wall
signs which may project up to twelve inches from the face of the wall
Any sign which is attached to a tree fence or utility polePortable or temporary signs except as specifically provided for in this Ordinance
Signs painted on or attached to a parked vehicle truck trailer or van which is being used
principally for advertising purposes rather thanfor transportation purposes This restriction shall
not apply to permitted temporary truckload salesRoof signsAny other sign not specifically authorized by this Ordinance
Signs on street furniture such as benches newspaper stands and trash receptacles
General limitations and provisionsSecShall be amended by the addition of a NEW ITEM N as follows
N Grand Opening Signs and Displavs as defined in Section lpshall bepermitted subject to the
following regulations
Grand Opening Signs and Displavs shall be limited to a single day consecutive periodas
permitted by the receiat of either the temporary or permanent certificate of occupancy
L Grand Opening Signs and Displavs shall be limited to a selection of two of the following
elements
a
b
c
de
of days at approval Such lighting shall notbe permitted duringnonbusiness
hours In no instance shall the operation of advertising search lights be permittedbetween pm and sunrise Applicants must demonstrate that such lightingwill not project onto adjacent residential property and as such it shall besetback a
minimum of feet from a residential property linef Outdoor display limited to retail merchandise available for purchase at the
business Grand Opening Displavs are temporary and shall not alter the
reauirement for complete enclosure of goods in the business districts
Grand Opening Signs and Displavs shall not interfere with the view access to oruse of adjacent
propertiesDisplavs shall be properly maintained and be secured within the business property and shall not
extend orproject onto any public right of waypublic or adjacent private propertyMerchandise display shall be limited to no more than percent of the applicantsbuildingfrontage
Grand Opening Display hours shall be limited to regular operating hours of the business and
shall be stored inside after hoursGrand Opening Signs and Displavs in violation of this section shall result in the immediate
removal of the display and termination of the Grand Opening event
chap eff Apr amend eff July further amend eff Apr eff Sept amends
eff June adopted July eff Mar May amend eff Mar amend eff
Office and commercial district signsSec The following signs shall be permitted in all districts zoned for office or commercial uses including those
districts zoned O CR BBBWM RFand P
City Council Meeting October Page of
Pennants Streamers or flaps connected to the building
Cloth orheavy duty bannerattached to the building where the banner lies flat
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS POSTPONED FROM contd
G Cloth and banner signs Temporary cloth and banner signs shall be permitted in commercial districts subjectto the following controls
Duration Temporary cloth and banner signs shall be erected for no longer than thirty daysDamaged signs shall be removed or repaired immediatelyArea Such signs shall not exceed fortyeight square feet in area
Number One temporary cloth or banner sign shall be permitted per street frontageLocation No such sign shall extend beyond the building line or into a public rightofway or obstruct
points of escape from buildings or structuresIllumination Cloth or banner signs shall not be purposely illuminatedBond Permits for temporary cloth or banner signs may be obtained from the Building Official A
cash bond or of fifty dollars dollars shall be posted with the Building Official with each
temporary sign application The cash bond shall be released to the applicant upon removal of the
temporary sign in compliance with the time stated on the application
chap eff Apr amend eff July further amend eff Sept Sept Feb
adopted July eff Mar May amend eff Mar
Shall be amended as follows
Office and commercial district signsSec The following signs shall be permitted in all districts zoned for office or commercial uses including those
districts zoned O CR BBB WM RFand P
G Cloth and banner signs Temporary cloth and banner signs shall be permitted in commercial districts subjectto the following controls
Duration Temporary cloth and banner signs shall be erected for no longer than thirty daysDamaged signs shall be removed or repaired immediately Grand Opening cloth and banner
signs shall be subject to the duration restrictions of Section N amend eff Oct
Area Such signs shall not exceed fortyeight square feet in area
Number One temporary cloth or banner sign shall be permitted per street frontageLocation No such sign shall extend beyond the building line or into a public rightofway or obstruct
points of escape from buildings or structuresIllumination Cloth or banner signs shall not be purposely illuminated
Bond Permits for temporary cloth or banner signs may be obtained from the Building Official A
cash bond or ofJ fifty dollars dollars shall be posted with the Building Official with each
temporary sign application The cash bond shall be released to the applicant upon removal of the
temporary sign in compliance with the time stated on the application
Office and commercial district signsSec The following signs shall be permitted in all districts zoned for office or commercial uses including those
districts zoned CR BBBWM RFand P
Shall be amended by the addition of a new item P as follows
P Grand Opening Signs and Displays shall be permitted subject to the regulations set forth in Section
LN amend eK October
chap eff Apr amend eff July further amend eff Sept Sept Feb
adopted July eff Mar May amend eff Mar amend eff October
Any ordinance or parts of any ordinance in conflict with any provisions of this ordinance are hereby repealed
This ordinance shall be published by posting the same in three public places within the City of St Clair Shores
and the Clerk is hereby ordered to post the same upon the bulletin boards in the Police Station Jefferson
Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Circle Drive
City Council Meeting October Page of
REQUEST TO AMEND THE SIGN ORDINANCE SECTIONS ADDITION OF LANGUAGE FOR
GRAND OPENING SIGNS POSTPONED FROM contd
STATE OF MICHIGAN
ss
COUNTY OF MACOMBWe hereby certify that the foregoing ordinance is a true copy of an ordinance as enacted by the City Council on the
th day of October and that the necessary Charter provisions have been observed
ROBERT A HISON MAYOR MARY A KOTOWSKI CITY CLERK
I MaryA Kotowski Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was published byposting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall
Harper Avenue and City Hall Jefferson Circle Drive on the day of October
MARY A KOTOWSKI CITY CLERK
Ayes All
Absent McFadyen
THDISTRICT COURT COMMITTEE REQUEST FOR STAFF TO SEEK PROPOSALS FOR
ARCHITECTURAL SERVICES
Mr Hughes explained that this request is simply to authorize staff to seek proposals through the Request for
Proposal RFP process An architect firm will not be hired yet but they will tell Council who they would like to
interview Mayor Hison stated that the cost will be charged to the Court Building Fund not the general
Ms Rusie stated that this is not tying Councils hands at all or binding Council to pursue action She asked what
costs are associated with tonights vote Mr Hughes replied that there will be virtually no cost Mr Walby asked if
the architectural firm will look at both options renovating and rebuilding Mr Hughes said that he wilask each firm
to look at both options Mr Walby asked if these estimates will be accurate Mr Hughes replied that we will not
agree to anything such as major overruns
Mr Walby asked how long this will take Mr Hughes answered that a recommendation could be in by late November
or early December Mr Hughes will be issuing an RFP it will not go out for competitive bid Mr Rubello asked how
this issue evolved
Mayor Hison responded that because of the building itself we looked at all variables and even if it is a renovation of
the current court building there are additional costs such as moving the employees for up to one year The
committee looked at other court buildings The court building is not safe it is old and tired The employees of the
building have a true perspective of what the inside of the building is such as the safety issue which needs to be
evaluated Sometimes the cost of new versus renovation is almost the same Mayor Hison stated that althoughsome residents say we should wait we have waited for years A project like this will bring work to our area Mr
Rubello stated that the inside is abysmal and outdated Mayor Hison said this will not restrict City Council in any wayit is a fact finding matter at this point Mayor Hison stated that in the estimated price to combine a police and
court building was in the Million range
Motion by Rubino seconded by Rubetto to approve the recommendation from the th District Court
Committee to request staff seek proposals for architectural services
Ayes All
Absent McFadyen
City Council Meeting October Page of
PUBLIC HEARING FOR CONSIDERATION OF VTO THE WEST OF LOTS THROUGH
Mayor Hison stated this was looked at previously when there was a sale of the lot next to this facility
Mayor Hison opened the Public Hearing at pm
Mayor Hison closed the Public Hearing at pm
Mr Rubello stated that there is a retaining wall that was left over from a demolished house Ms Koto said the
easements will be maintained where they are located There will be a parking lot where the vacant lot is Ms Koto
said they have the homeownerscontact information and they will listen to her complaints The owner of the fitness
center will maintain the easements Mr Frederick suggested that we monitor the utility issue and not leave it up to
the two parties
Motion by Rubello seconded Walby to adopt a resolution for the vacation of a public alley petitioner City of
St Clair Shoreslocatedadjacent to the west of lots through inclusive of the Maple Park Subdivision
between Maple and Harper PC maintaining the utility easements which reads as
WHEREAS a notice to vacate a foot public alley located directly adjacent to the west of Lots throughinclusive of the Maple Park Subdivision as recorded in Liber Page of Plats Macomb County Records
has been given as appears by certificate on file in the Office of the City Clerk
THEREFORE BE IT RESOLVED that the entire above described public alley be and the same is herebyvacated discontinued and abolished by this Council to become a part and parcel of the adjoining propertiesof above described plat from which they were dedicated
BE IT FURTHER RESOLVED a full easement be retained across all of above described alley for publicutilities
AND FURTHER PROVIDE that if at any time in the future the owners of any lots abutting on said vacated
alley their heirs or assigns shall request the removal andorrelocation of any existing poles or other utilities
in said portion of alley such owners upon whose property the poles or other utilities are located shall payall cost incidental to such removal andor relocation unless such charges are waived by the utility owners
BE IT FURTHER RESOLVED that a copy of the resolution be forwarded to the Register of Deeds for Macomb
County duly certified by the City Clerk
Ayes All
Absent McFadyen
PUBLIC HEARING FOR CONSIDERATION OF NECESSITY FOR THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT BAYVIEWLAKECREST CANAL DREDGING AND SET SECOND
PUBLIC HEARING
Mr Ihrie explained that this issue is in response to a petition from homeowners that want to dredge their canal
Mayor Hison stated that the citys role is to orchestrate the paperwork and coordinate the dollars that come in It is
the property owners decision We are the mechanism to make sure everything gets done properly It takes two
thirds of the particular homeowners to approve We have received signatures that are more than two thirds The
public hearing allows for anyone to address this issue At this time the concern is not how it will be done A second
meeting will take place November
Mayor Hison opened the public hearing at pm
Jim David Lakecrest thanked City Clerk Mary Kotowski and Assessor Teri Socia for their assistance on the
dredging project He explained that this canal is years old and has never undergone an east to west renovation
Some areas today have bare dirt to two inches down to one to two feet There is a layer of silt that limits ability to
navigate waterways Some are forced to pay thousands at marinas while paying taxes for living on the water Theyhave interviewed four local dredgers done competitive bidding and talked to neighbors The completion is critical
and necessary to BayviewLakecrest property values
City Council Meeting October Page of
PUBLIC HEARING FOR CONSIDERATION OF NECESSITY FOR THE CREATION OF A SPECIALASSESSMENT DISTRICT BAYVIEWLAKECREST CANAL DREDGING AND SET SECOND
PUBLIC HEARING contd
John Black Bayview bought his house last year with a foot boat house Two days before closing helearned there was not enough water for his boat He stated that financial climate on home values will plummet Thisaffects homeowners and some have withheld their support mostly for financial reasons
Bruce Karash Lakecrest thought there was insufficient votes until today He said that no one has submitted a
present depth of the watercourse other than for someone to say that the silt is four to five feet deep He said this is
an exaggeration and the petitions were misrepresented
Scott Geromette Lakecrest responded that the depth reading is zero He bought a house three years agoand built a seawall He can drop his boat on sand He said that he pays premium to live on the water in his propertytaxes and if you live on a canal you need to maintain it for lake access If this is not approved the property values
could decline fifty percent
Brian Mocny Bayview is not opposed nor in favor The original petition said it would continue on to BayviewNow he understands that dredging will only go to the end of Lakecrest He asked where is the dredging going to go
Paul Mead Lakecrest responded that people should know that sea walls are ten feet tall They are poundedinto the clay about four or more feet He asked how is three feet worth of sludge going to dislodge a ten foot longpanel from three to four feet in the clay He stated we will lose our investment because nobody will buy on the canal
that does not share our responsibility for stewardship He feels that if the canal is not maintained it becomes a
wetland
Dan Bohn Lakecrest looked at a proposal from Dean Marine and said it appears that they figured dredgingfrom Jefferson out to Bayview
Ed Buckman of Dean Marine Excavating stated that he prepared a proposal and has done special assessment
districts before Based on preliminary depth soundings in the canal that they took in August they feel it is feasible to
dredge from Jefferson to the end of the channel on Bay This will depend onapreconstruction survey Some areas
will need more dredging some will need no dredging
Donna Mead Lakecrest is concerned about property values She knows of a potential sale on the street that
was canceled because of the canal issue
Mark Colonaise President of Bayview Homeowners Improvement Association reported that a majority of
homeowners support the dredging He said the association has made an investment we maintain our own park and
they are looking at a dredging project on the north side
Mayor Hison closed the public hearing at pm
Mr Ihrie clarified that it only goes to the end of Lakecrest because the ordinance only applies to canals or artificiallycreated waterways The only properties being assessed are the homes that abut the canal He asked for
confirmation from the proposers that the amount being assessed is not the original amount but only the cost of the
dredging in the canal The abutting property owners should not pay for dredging that takes place outside of the
canal
Mr Geromette responded that the original proposal was revised
Ms Kotowski stated that a two thirds majority was received as of today
Mr Rubello stated that he hesitated putting his boat in this canal He understands that financial problems mightoccur but it doesntmake sense to only dredge so much of the canal He said that If you dontdredge the access
point there is no good in dredging at all
Motion by Rubello seconded by Walby to approve the adoption of a Resolution creating the SpecialAssessment District BayviewlLakecrest Canal dredging which reads as follows and setting a second
Public Hearing for November to review the assessment roll and hear objections to the confirmation
of the special assessment roll
City Council Meeting October Page of
PUBLIC HEARING FOR CONSIDERATION OF NECESSITY FOR THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT BAYVIEWLAKECREST CANAL DREDGING AND SET SECONDPUBLIC HEARING contd
WHEREAS the City Council has determined it necessary to undertake the following improvements as
requested by the creation of the Special Assessment District for the Dredging of the BayviewLakecrestCanal resident petitions and
WHEREAS to create a Special Assessment District BayviewLakecrestCanal
To dredge approximately cubic yards from the canal and channel of the
BayviewLakecrest Canal The legal description of the Special Assessment District
Boundaries is as follows
Kays Bayview Subdivision Lots thru except the S of Lot all of
Lots thru incl LiberPagealso Kays Bayview Subdivision No
Lots thru incl Liber Page also BeelBaertDujardinSubdivision Lots thru incl Liber Page also BeelBaertDujardinSubdivision No Lots thru incl Liber Page also BeelBaer
Dujardin Subdivision No Lots thru incl Liber Page
WHEREAS plans specifications and estimates of the cost of the improvements have been placed on file
with the City Clerk and
WHEREAS the City Council has met on Monday October at pmin accordance with notice
duly pursuant to Section of the City Charter for hearing all objections to the proposed improvement and
to special assessment district created to defray the cost thereof and has heard all such objections
NOW THEREFORE BE IT RESOLVED THAT
The City Council of the City of St Clair Shores determined to make the following described
improvement
To dredge approximately cubic yards from the canal and channel of the
BayviewLakecrest Canal
The legal description of the Special Assessment District boundaries is as follows
Kays Bayview Subdivision Lots thru except the S of Lot all of
Lots thru incl LiberPagealso Kays Bayview Subdivision No
Lots thru incl Liber Page also BeelBaertDujardinSubdivision Lots thru incl Liber Page also BeelBaertDujardinSubdivision No Lots thru incl Liber Page also BeelBaer
Dujardin Subdivision No Lots thru incl Liber Page
Their petitions indicated that the costs will be divided by canal footage The revised estimated total cost
is for dredging and City spread over parcels in benefit district with their
approximate estimate fora ft lot of or per foot
A Special Assessment District is created by this resolution of the City Council adopted on October
for BayviewLakecrestCanal Dredging
The City Assessor is hereby directed to prepare a special assessment roll in accordance with Section
of the City Charter and the resident petitions request that the total costs will be divided by canallot
footage The special assessment district to be composed of all lots and parcels of lands created into
said special assessment district by paragraph of this resolution and paragraph of the resolution of
the City Council adopted on Monday October pertaining to said improvement this assessment
against each lot or parcel of land to be such relative portion in special assessment district
City Council Meeting October Page of
PUBLIC HEARING FOR CONSIDERATION OF NECESSITY FOR THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT BAYVIEWLAKECRESTCANAL DREDGING AND SET SECOND
PUBLIC HEARING contd
The City Assessor is directed to report said special assessment to the City Council when the same
is completed and the City Assessor shall attach to said roll his certificate as required by Section
of the City Charter
BE IT FURTHER RESOLVED that the City Council hereby sets the public hearing for review and laying of the
roll for the Council meeting of November
Ayes All
Absent McFadyen
PROPOSED EARLY RETIREMENT INCENTIVE FOR COMMAND OFFICERS ASSOCIATION IN THE
POLICE DEPARTMENT
Mr Hughes explained that almost six months ago the Firefighters contract was approved A key incentive for that
contract was early buyouts Ten employees retired and ten new firefighters were hired This is a proposal for the
Command Officers Association COA This could result in ten retirements Mr Hughes stated that he endorses this
and so does Chief Walleman This will bring in new top management andreassignments A key proponent is that if
ten command officers retire we will hire ten new patrolmen He guarantees that we will make sure we give our
citizens the best protection possible
Mr Smith highlighted the proposal as follows
Members of the St Clair Shores Command Officers Association with current adjusted hire dates of between
January and July to purchase the service time necessary to obtain twentyfive years
of service as of a date of their choosing between November and MayEmployees wishing to take advantage of this program must submit an irrevocable notice requesting to
purchase time and setting their date of retirement to the City Manager by no later than December
Employees wishing to purchase such time must make payment to the pension system in an amount equal to
five of their annual base wage for each year of service purchasedEmployees shall only be permitted to purchase the amount of time necessary to qualify them to retire with a
total of years of service
Employees must retire on the first day following their eligibility for retirement
Monies paid into the retirement system for the purchase of this time shall not be eligible for annuitywithdrawal
The Union and the City will sign a letter of understanding modifying the collective bargaining
agreement permitting the implementation of this program and modifying the promotional language in a
manner that would eliminate the utilization of peer review for all future eligibility lists
Mr Smith discussed the savings provided by the actuary He explained that we have reduced pension costs and
Lansing has made changes with regard to pension and health insurance This estimate will give us two contracts
cycles to negotiate additional changes that will mean additional pension costs savings Regarding overtime the cost
analysis proved that overtime would be about due to field training for new officers We believe we will hire
officers that already have academy training and street experience because of layoffs in other cities
Chief Walleman gave a history of how we arrived at where we are today In the early s we had a financial crisis
similar to this that resulted in a hiring freeze When the economy turned around we hired new officers in a year
period which led to adding a motor carrier canine unit narcotics DEA task force officer community liaison officerevidence technician training officer emergency response team DAREprogram warrant officer and a motorcycleofficer During the past several years we have eliminated several of these services such as marine patrol bike
patrol DARE and the warrant officer At that time the new hires invigorated the department allowing these new
positions We currently have quality police officers ready to retire with limited opportunities to advance This will
improve morale due to possible promotions Chief Walleman can take experienced patrol officers and move them
into the command ranks This will fill our primary purpose of protecting the residents of St Clair Shores
City Council Meeting October Page of
PROPOSED EARLY RETIREMENT INCENTIVE FOR COMMAND OFFICERS ASSOCIATION IN THE
POLICE DEPARTMENT
Mayor Hison stated that we are looking at our own budget and the dollars being referred to will help us get throughsome tough years because of the savings involved with hiring ten new officers that come in at lower rates We will
promote some great officers who have been working with the command officers The new officers will come from
other communities with experience The idea of incentives is to weigh the results This will create a whole new force
even though it is not mandatory that command officers each accept this Mayor Hison supports this plan and feels
we have the resources to proceed
Ms Rusie asked about overtime costs Mr Smith said if all ten take the buyout it would increase about
Ms Rusie asked if pension costs would be increased Mr Smith said the total cost to the pension system is
approximately Million If the actuary is correct and all ten employees left we would not have to increase our
pension contribution until Ms Rusie stated that this would increase the millage rate at that time
Mr Rubino responded that the increase would be minor Mr Smith stated it would be less than a half percentincrease Mr Rubino asked what we are giving them as incentive Mr Smith said we are only giving them the
opportunity to buy service time Mr Rubino asked what the savings are Mr Smith replied that the General Fund
would save about offset by the increase in pension costs of about
Mr Walby said this is not an easy decision This is amortized for years and the actuary assumes there will be no
changes but there have been significant changes Therefore to say things wontchange in years is not accurate
Mr Rubello reiterated that there is still room in the two cycles of contracts to take changes into consideration Mr
Smith stated that changes in the law now make it impermissible for retro pay increases which will get
negotiations done quicker Mr Rubello said he likes the reinvigoration of new people Mr Walby stated that we have
already tried to make changes in the ranks by shrinking the top and putting more in the bottom There will be no
reduction in manpower Chief Walleman said service in the community will improve and the ranks will be stabilized
He is looking forward to moving to the new policing models
Mr Frederick asked if all ten take the incentive his concern is the time frame we have to train how long it will take
to acclimate the new hires Chief Walleman replied that is in the hands of the individual Some new hires may not
have as high standards as we insist on having What we demand with regard to service to the community may be
something new to the new hires Some will come from the academy with no experience and some will come from the
street with safety experience The field training program is normally four months but certain officers can accelerate
We have qualified field training officers for this rigorous program who can identify employees that can accelerate Mr
Frederick confirmed that May is the first day for retirements Mr Smith explained that is why we gave the
December date to announce the irrevocable retirements so the steps for hiring can begin sooner than later Chief
Walleman said the staff that remains understands there will be a lot of extra work and they are all enthusiastic He
has full confidence in their abilities to take care of this efficiently Mr Frederick calculates with regard to potential
millage increase in that it comes out to which is low and it could even go lower Mr Smith said there are
a lot of variables Ms Rusie asked for clarification of the two contract cycles since COA has a metoo arrangement
with the Police Officers Association Mr Smith replied that with the changes Lansing has made such as employeespay costs of benefits and no retros negotiations will be quicker Ms Rusie said that changes in Lansing can be
unchanged Mr Rubino asked if there will be a leadership void Chief Walleman responded that a sergeants test will
have to be initiated immediately as this will establish a list of order There is already an established list for
lieutenants Mr Rubello stated that he is counting on the culture of promotions causing a difference
Motion by Rubello seconded by Rubino to approve request for the implementation of an early retirement
program for St Clair Shores Command Officers Association as presented
Ayes Frederick Hison Rubino Rubello WalbyNo Rusie
Absent McFadyen
City Council Meeting October Page of
BIDSCONTRACTSPURCHASEORDERS
b Harper Tree Planting Project bids opened
Mr Babcock stated that this project is to replace trees that were removed to accommodate the installation of a new
water main on Harper Avenue between Mile Road and Mile Road Ten bids were received Mayor Hison
asked if there are trees Mr Babcock said there are Mr Rubello stated that he drove through this area and does
not see a reason to spend money
Mr Frederick asked if these trees will create a problem with a new water main Mr Babcock stated that trees do not
cause water main problems He explained that the five species of trees do not attack sewers Mayor Hison
explained that these trees are on our approved tree list Mr Rubino asked why we have Chinese Elms on the list He
researched this type of tree for a resident and found that they can be a complete nuisance Mr Babcock will look into
that Mr Rubello stated that since trees block the facade to some building signs consider asking the business if theyeven want a tree in front of their business Mr Babcock hopes to have all trees planted this fall
Motion by Rubino seconded by Walby to award Harper Tree Replacement Planting Projectcontract to Thomas Bros Landscaping Inc in the amount of to subject to this purchaseexcluding Chinese Elm trees and replacing those tree quantities with trees of the same prices
Ayes Frederick Hison Rubello Rusie WalbyNo Rubello
Absent McFadyen
c Tree Planting Project Road Replacement Streets bids opened
Mr Babcock stated that this project is to replace trees that were removed to accommodate the local paving projectson Culver Avalon Lawndale Taylor Marks Ct Valera Grant and Boston
Motion by Rubino seconded by Walby to award Local Street Paving Tree Replacement PlantingProject contract to Agroscaping Inc Grand Blanc Rd Swartz Creek MI in the amount of
Ayes All
Absent McFadyen
d Joint and Crack Sealing Program bids opened
Mr Babcock stated this is a three year program We advertised to companies and received three bids This will
be funded annually out of the street millage and the Act gas tax dollars Mayor Hison stated this project was
started to keep the streets smooth Mr Babcock stated that we have extended the life of major roads Mr Rubello
asked if there is a warranty if the seals pop Mr Babcock replied that there is a warranty
Motion by Rubello seconded by Rubino to award the Pavement Joint and Crack Sealing Programto Carrs Outdoor Services in the amount of
Ayes All
Absent McFadyen
e Basement repairs of one tweCity owned home Bids opened Bid for Evergreen came
in under Alger
Ms Koto stated that this request is for basement repairs required on this house which is a property purchased from
Macomb County for tax foreclosure The lowest primary bidder is Bayshore enterprises in the amount of
She explained that Council can also select from the alternate bids which break the services out Ms Koto stated that
Mr Rayes can best answer some of the questions from Council Since Mr Rayes is absent this evening MrWalbyrequested that this item be tabled
City Council Meeting October Page of
BIDSCONTRACTSPURCHASEORDERS contd
Motion by Walby seconded by Frederick to table the bid award for basement repairs to the next meeting
Ayes All
Absent McFadyen
REQUEST APPROVAL OF THE COUNCIL MEETING SCHEDULE
Mr Hughes explained we are establishing our city calendar There is a Presidential election in so in lightof the extra work prior to elections we are asking for a slight change next year
The St Clair Shores City Council will hold their regular meetings the first and third Mondays of each month at
pmin the City Council Chambers Jefferson Circle Drive St Clair Shores M
January TuesJanuary MonFebruaryFebruary TuesMarch
March
AprilApril
MayMayJune
June
JulyJulyAugustAugustSeptember TuesSeptemberOctober
October
October
November
December
December
Exceptions When City offices are closed on Monday due to a legal holiday Council meetings are held on the
Tuesday of that week
January New Years DayFebruary Presidents DaySeptember Labor Day
Change in t meeting in November meeting one week earlier
Motion by Walby seconded by Rusie to approve the Council Meeting Schedule as follows
January TuesJanuary MonFebruaryFebruary TuesMarch
March
AprilApril
MayMayJune
June
JulyJulyAugustAugustSeptember TuesSeptemberOctober
October
October
November
December
December
City Council Meeting October Page of
REQUEST APPROVAL OF THE COUNCIL MEETING SCHEDULE contd
Exceptions When City offices are closed on Monday due to a legal holiday Council meetings are held on
the Tuesday of that week
January New Years DayFebruary Presidents DaySeptember Labor Day
Change in tmeeting in November meeting one week earlier
Ayes All
Absent McFadyen
CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a
member of Council specifically requests action taken separately on said item
Motion by Rubello seconded by Frederick to approve the Consent Agenda items a h which include the
following
a Bills
October
To approve the release of checks in the amount of of the report that is pages in length and
of the grand total amount of went to other taxing authorities
b Fees
Kirk Huth LangeIhrie OBrien
c Progress Payments
Tiseo Brothers Inc
Diversified Construction Stainless
d Approval of Minutes
Minutes Meeting Date
City Council June
City Council JulyCity Council JulyCity Council AugustCity Council August
e Receive and file Boards Commissions and Committee Minutes
Minutes
Election Commission MeetingEmployee Civil Service CommissionOlder Persons Advisory Committee
Planning Commission
Sign Arbitration
Zoning Board of AppealsZoning Board of Appeals
Meeting Date
AugustJulySeptemberAugustAugustAugustSeptember
City Council Meeting October Page of
CONSENT AGENDA contd
Ayes AllAbsent McFadyen
UPDATES AND FOLLOW UPS FROM COUNCIL MEETING
PCBs Mr Hughes reported that he is waiting for a date from Chicago field office of the EPA Other than that there
is no news at this time
Harper Mile to Mile Street Replacement and Little Mack Mile to Mile Road Mayor Hison stated
that both projects are completed
Status of Work at Ridgeway Jefferson Mr Ihrie stated that we do not have our environmental experts reportback yet The first house has a demolition date of October and the second house does not have a date yetMr Hughes said we have seen the property owners environmental report and we are waiting for our expert to return
to us with his comments There is a third house that is a rental and does not need to be demolished
COMMENTS BY INDIVIDUAL COUNCILPERSONS
Mr Walby stated that in todays Detroit Free Press there is an article about cities with a program to spend permonth so homeowners can receive insurance for broken sewer lines He asked Mr Hughes to find out if MichiganMunicipal League has a program like this He explained that Huntington Woods and Saline have promoted this
through the National League of Cities Mr Walby attended the Hockey Association opening day event and reportsthat participation is up
Mr Frederick requested that Mr Hughes research if cities that compare to St Clair Shores are participating in the
insurance for sewer lines Mr Frederick announced the Frank Mumford dedication at the horseshoe pits will be held
at amOctober at Kyte Monroe westsouthwest corner Also the Parks Recreation basketball leaguesregistration deadline is November th After that date the price increases Call the Parks Recreation
Department at or stop by to pick up a form Mr Frederick urges everyone to vote
Mr Rubello has no report tonight
Ms Rusie announced the Activities Committees Halloween Funfest in memory of Nan Schmelzer on October rd
The event will feature trick or treating from pmto pmwith cider and donuts a smoke house and a DJ
Cost is per person no rain date Ms Rusie asked about work done at an NSP house on Carolina Mr
Hughes said his understanding is that the person who put a bid on the house hired a building inspection firm and theyexpressed concerns about a sewer leak which is causing digging and trenching
Ms Rusie said there is a lot of equipment trucks and commotion Mr Hughes responded that they will be done as
early as tomorrow He will find out if the homeowner or the city hired this contractor Ms Rusie wants to know how
much this is costing and who is paying for it One of the residents grass was ruined Mr Hughes said the contractor
will have to replace that Ms Rusie did not get a chance to go to the Hockey Association opening day and wishes the
kids a safe and successful year of hockey Ms Rusie asked if a federal grant for paving the parking lot at Veterans
Memorial Park is used will this jeopardize our residentsonlystatus at the park She also asked why the City Attorneywas not involved with this before she brought it up Mr Hughes replied that Macomb County is the recipient of the
grant not us It was the Macomb County Executive that accepted the grant This is city property but it is a pass
through grant Ms Rusie requested that Mr Ihrie write an opinion of this before we make a decision to accept the
money or not Mayor Hison stated that when this was proposed we said that we would not agree to anything that
would cause the park to open to nonresidents Mr Hughes said the EPA the Department of Justice and other
agencies were involved In these challenging financial times we look at all opportunities but we understand that the
residents want this as a residentsonlypark
Ms Rusie asked for an update on MACRO Mr Hughes stated that they had a monthly meeting in September and
October He reported that at the MACRO meeting in September the personal property tax elimination became a
pressing issue MACRO felt that the legislators need to be educated on the last two years worth of shared services
that already happened Mr Hughes stated that many positions on the topic were taken at the meeting He told the
MACRO meeting that our city would lose Million in revenue annually with a personal property tax elimination
The Governor has indicated that he wants to review this Ms Rusie said the purpose of MACRO was supposed to be
to discuss shared services not educate legislators She wants MACRO to notify us when they do lobbying
City Council Meeting October Page of
COMMENTS BY INDIVIDUAL COUNCILPERSONS contd
Mr Rubino stated that in reference to the NSP house with the sewer issue he wants Mr Hughes to confirm that the
city did hire the contractor because we were supposed to do the work and we are going after the old contractor Mr
Rubino asked if we have a list of independent businesses locally owned storefront businesses service businessesMayor Hison replied there are various lists and he has asked Mr Hughes to get the lists consolidated Mr Rubino
asked if the reasons we dontput up signs before street sweeping because of costs Mr Hughes replied that cost is
part of the reason but it is also because we cantguarantee we will be on time due to weather etc
Mayor Hison said we tried it in the past and it caused problems when we were delayed Mr Rubino asked why the
sprinklers were running at Mile Road Harper in October Mr Hughes answered that he thinks it was to bleed out
the systems Mayor Hison stated that the sprinkler comes from the lake at city hall Mr Rubino announced a
shopping crawl being organized for St Clair Shores Mr Hughes will work with Communications Director DHerde
to announce the event
CITY MANAGERSREPORT
Mr Hughes reported that the next meeting is Monday November
AUDIENCE PARTICIPATION
Erin Stahl St Clair Shores resident stated that since Council meetings are not available at the library because a
DVD converter is required she brought her VHStoDVDrecorder for the Communications Department to use Ms
DHerde stated that the equipment Ms Stahl brought cannot be used with our equipment She stated that we are
actually testing tonight and if successful we can put two DVDs in the library and one VHS Ms Stahl announced
that theIclean up had volunteers and was very successful She reports that its been three months and there
has been no response from the city to her emails and visits about the construction company who stole from her
neighbors and herself In addition to contacting the city herself on July h her neighbor notified Mr Hughes and no
response has been given to date
Mr Hughes responded that he has called her several times and she hasntcalled him back He explained that his
assistant told him Ms Stahl preferred not to meet in his office because she wishes to videotape the meeting Mr
Hughes stated that Ms Stahl wants a written letter from Mr Tiseo a per resident check written and other
demands He said the Police Department has assigned a sergeant to the case which he cannot interfere with He
has an obligation that the city not be sued Mayor Hison clarified that Tiseo Construction is not affiliated with
candidate Anthony Tiseo
Ralph Kosal St Clair Shores resident stated that a tree fell on a garage at a bank owned home on Revere He
talked to an employee in CDI who said we will keep an eye on it He feels we should react quicker to such a safetyissue than we have to this matter He will provide the address to Mr Hughes for follow up
Chris Vitale tClair Shores resident the Council members made decisions tonight that will affect the city for
decades to come This will run for three weeks prior to an election that will change three or four faces He knocked
on doors on Bayview tonight and the residents complained to him that they were not treated well by cityadministration Mr Vitale requests that residents become educated and then vote
Kathy Scruggs St Clair Shores resident approves the recommendation for the courthouse and hopes a new buildingis voted upon She thanked Mr Rubello for his service on Council and for pushing the envelope on matters such as
the Waste Management contract Ms Scruggs listed many of Mr Rubellos accomplishments Ms Scruggsexpressed her great admiration for Mayor Hison and she appreciates him even though they are always on oppositesides
Jack Doerr St Clair Shores resident distributed an article from regarding the condition of Bayview He gave a
history of the street work done on Bayview going back to He counted patches over feet in front of his
house He believes the condition is dangerous He fell and he is concerned that others could fall and might do
something about it He added that one of the residents of the street is a paraplegic and has a hard time gettingaround the street He made a suggestion that since November is prohibition month the Activities Committee could
plan a roaring twenties party
Steven Kent St Clair Shores resident discussed toxins we are bombarded with He discussed the progress in the
cell phone industry Dr George Carlo did a study on cell phones and reported that electromagnetic fields aide in
diseases such as cancer Electric and gas companies want to install smart meters in our homes which may contain
City Council Meeting October Page of
harmful radio frequencies
James St Clair Shores resident reported that with a consortium spirit we can save money He discussed the costsof fluoridic acid and explained that other chemicals are being passed down to us He distributed a DVD to Council
members
ADJOURNMENT
Motion by Walby seconded by Rusie to adjourn the meeting at pm
Ayes AllAbsent McFadyen
THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENTA
VERBATIMRECORD
ROBERT A HISON MAYOR MARY KOTOWSKI CITY CLERK
City Council Meeting October Page of
City of St Clair Shores
Communication Commission MeetingSeptember
Attendees D MartinRascano E AndersonCouncilman Frederick
B Tegtmeyer G Recor D
M J DHerde S Devine
Excused A Gitschlag M Amicarelli
OLD BUSINESS
E Anderson motioned to approve the minutes of AprilD Martin supported all approved
The Citys Facebook Page now has Friends The
Commissioners reviewed the Terms of Use TOU A revised
TOU was agreed upon the document will be referred to the
Citys attorney for his opinion before the document is
sent to Council for final approval
The status of sponsors for the Calendar was
reviewed The Commissioners agreed to seek sponsorshipsfrom their contacts
NEW BUSINESS
D Rascano motioned to review the Video Tour Book
commitment at no charge to the City G Recor supportedall approved The video will be updated as part of therenewal agreement
M DHerde updated the Commissioners on PA MichiganUniform Video Act and provided an email sent from
attorney Michael J Watza from Kitch Drutchas WagnerValitutti Sherbrook
COMMENTS FROM COMMISSIONERS
D Rascano Suggested the following subjects for future
City newslettersWIFI availability at Blossom Heath the need for
volunteers for committees and commissions change in the
Animal Control process and the courthouse project She
also suggested inviting the cable representatives over
the next few months
City of St Clair ShoresCommunication Commission MeetingSeptemberPage
COMMENTS FROM COMMSSIONERS continued
D Martin reported that tickets for the Poinsettia Ball
will be available in October the Ball will be December
Also the Art Fair will be September and
G Recor suggested that the parade photo in thecalendar show veterans and that the date of the parade be
displayed with stars and stripes
E Anderson reported that he is now working on St Clair
Shores Patchcom
M DHERDE REPORTED THAT SCS is ready to launch a
financial dashboard and that the Meet The Candidates to
be aired September will be taped
AUDIENCE PARTICIPATION NONE
Motion too adjourn D Rascano supported by E Andersonall approved
Next Meeting October
Minutes Prepared ByDiana Rascano Secretary
PROPOSED MINUTES OF THECITY OF ST GLAIR SHORES
GOLF COURSE COMMITTEE MEETING
July
PRESENTCommittee Members Robert Hison
Dave Grauzer
Greg Esler
Metta Slater
Tony Rascano
ABSENT AND EXCUSED
ALSO PRESENTGolf Course SuperintendentGolf Course Pro Shop ManagerManager National Coney Island
Ben HughesSkip SchwartzenbergFran Wilson
Tim Dorner
Rob SpinazzolaCindy Fields
The Golf Course Committee Meeting was called to order by Mayor Hison at am
Mr Rascano made a motion to excuse Mr Hughes Mr Schwartzenberg and Ms
Wilson Mr Grauzer seconded the motion with all others in favor
Mr Grauzer made a motion to approve the minutes from the May meeting Mr Rascanoseconded the motion with all other members in favor
National Coney Island Report
Mrs Fields reports that business has been steady The upstairs is doing well especiallyduring league play The downstairs is also doing very well they have had a lot of
banquets showers weddings parties and bookings for outings Mrs Fields said a lot ofthe banquets are repeat customers Mr Dorner said MrsFields hard work has paid off in
getting repeat customers Mrs Fields reported that the patio is doing great numbers thisseason Mayor Hison suggested we put together a letter to send to NCI corporateregarding how well and unique this location is compared to others
Discussion of the scheduled outines
Mr Spinazzola presented the committee with a list of scheduled outings for theseason Mr Spinazzola reported that every weekend through August and September had
an outing scheduled some of which were shotgun outings Mr Spinazzola continued on
to say that some of the outings were repeats and some ofthem were new and he hoped to
keep them in the years to come Mrs Fields commended the course for bookingnumerous outings
Discussion of cart path and future renairs
Mayor Hison asked if we have had any further discussions on the cart path repairsMr Dorner said he is continuing to look into pricing and where we might be able to get it
done Mr Dorner continued to say they are stretched very thin in staffing but
theyre hoping to do repair work in house Mr Dorner said that late summer or early fallis the best estimation date for repairs Mayor Hison asked about switching over
cart paths for safety reasons Mr Dorner said that we are exploring the issue Mr
Dorner reported that our equipment is wearing quicker due to outside use other than the
golf course Mr Dorner continued on to state that we are bringing in a contractor to lookat the cart path and estimate the fixes for us Mr Grauzer asked if we have any aerials ofthe cart path Mr Dorner said we can get them if need be Mayor Hison asked about the
sprinkler system Mr Dorner said the system is working great watering a lot more the
last month because of the high temperatures
Mayor Hison requested that the rate survey be ready for the November meeting
Mr Rascano made a motion to adjourn the meeting Mrs Slater seconded the motionwith all others in favor
The next meeting will be September
MINUTES OF THE REGULAR MEETING
OF THE
ST CLAIR SHORES PUBLIC LIBRARY BOARD
ArthurM Woodford Local History Center
Wednesday September
PRESENT
President
VicePresident
SecretaryTrustee
Mrs Monie Smith
Mr Danny G FrezzaMr James Carron Arrivaam
Mrs Judy Eggly
City Librarian
Assistant City Librarian
Recording Secretary
Mrs Rosemary Orlando
Mrs Sue Mihalic Arrivaam
Mrs Mary Stachowiak
EXCUSED
CouncilwomanLibraryBoard Liaison Mrs Beverly McFadyen
I ROLL CALL
Chairperson Smith called the meeting to order at am
II ADOPTION OF AGENDA
It wasmoved by Eggly supported by Frezza to adopt the agenda
Ayes Frezza Eggly Smith
Nays NoneMotion carried
III APPROVAL OF THE MINUTES
It was moved by Frezza supported by Eggly to approve the minutes of the RegularBoard Meeting held August
Ayes Frezza Eggly Smith
Nays None
Motion carried
IV LIBRARY CAFE UPDATE
St Clair Shores Public Library Boazd
Wednesday SeptemberPage of
Chairperson Smith was pleased to report that the rubbish that was left outside on the cafe
tables was promptly cleaned up by the cafe staff when she pointed out the untidiness
Mrs Orlando reported that the Cafe ice machine has been repaired
Mrs Orlando reported that the annual review of the Cafe rental agreement usually takes
place in November This is the third year of a three year contract
V REPORT OF LIBRARIAN
A Correspondence
Chairperson Smith reported that Dick Lange husband of former Library Board
member Mary Lange suffered a serious heart attack and is in the hospitalChairperson Smith will send acard on behalf ofthe Board
B Library Information
New Domain Name
Mrs Orlando reported that the Library has a new domain name
wwwscslibrarorg which replaces the previous address of
wwwlibcoopnetstclairshores If a patron goes to the old address they will be
directed to the new address This will be in place until the end of the year The
Library is currently changing the web address on all our material The website is
also being updatedrevised and should be complete by the end of the year
New Email Server
Mrs Orlando reported that the Suburban Library Cooperative changed its email
server Staff members are adjusting to this change and the Cooperative is still
working out the glitches
Building Repairs
Mrs Orlando reported that the elevator repair man was called to fix the elevator
doors that would not close The electrical contractor was also in the building to
finish the work on the motion detectors for the lighting
Credit Card Payment
Mrs Orlando reported that she waiting for the City to advise her on the use of
credit cards for payment of Library fines and fees
Free Family Movie Matinees
St Clair Shores Public Library Board
Wednesday September I
Page of
Mrs Orlando reported that the Friends of the Library have purchased a site
license for the public performance rights of major entertainment movies The
Library may now show current feature films to the public The Youth Services
Department is hosting FREE FAMILY MOVIE MATINEES at pm on
Saturday October November and December Popcorn will be providedand guests are welcome to bring their own snacks and pillow and blanket to
lounge on the floor The first series of films that will be shown are based on
books Books will be on display for checkout Adult services librarians are also
planning on hosting amovie series for adults in the very near future
Macys Adventure Pass
The Macys Adventure Pass program will end October It will return in Mayfor its final year At that time the program will be online Patrons will be
able to access information about the program print out discount or free passesand get reading recommendations relating to the venues
September is Library Card SignUp Month
Mrs Orlando reported that Suburban Library Cooperative member libraries are
celebrating September is Library Card SignUp Month with local businesses
This program began last year at the Sterling Heights Library and expanded this
year to include all member libraries Businesses can sign up to participate at no
cost to them and then offer a discount or incentive to patrons who show their
library card in the local establishment Abel Electronics and Love and Peace
Montessori are the two St Clair Shores businesses that have signed up to
participate
St Clair Shores residents who sign up for a new Library card from Septemberwill be eligible to enter aspecial drawing for a Barnes and Noble
Gift Card Mrs Orlando stated that approximately people sign up for a new
library card each month
Community Based Instruction
Mrs Orlando reported that this is the third year the Library is participating in a
community based instruction program with Lakeshore High School students
State Aid Requirements
Mrs Orlando reported that many libraries throughout the state are havingdifficulty meeting state aid requirements because of budget cuts These
requirements are being reviewed and some libraries are asking for waivers
Receiving state aid is one of the conditions necessary to be a member of the
Suburban Library Cooperative Mr Frezza asked Mrs Orlando if there is a list of
libraries that are having a difficult time meeting state aid requirements
St Clair Shores Public Library Board
Wednesday SeptemberPage of
Meeting Room Policy
Mrs Orlando reported that the Citys Parks and Recreation Activities Room is
being changed into aweight training room to be used by the figure skaters and the
hockey association Groups and organizations will no longer able to meet there
This has resulted in a greater demand for use ofthe LibrarysMeeting Room
Mrs Orlando reported that an organization entitled Organizing for America
requested to use the Library Meeting Room to hold a rally to get people to registerto vote They stated they were anonprofit group and the Library is waiting fortheir paperwork When visiting the organizationswebsite it states that they are a
political organization supporting Barack Obama Mrs Orlando will review their
paperwork when it arrives The Board briefly discussed the Meeting Room
Policy and political groups The Board will revisit this issue at a future time if
necessary
Library Programs
Mrs Orlando reported that the Library is very busy preparing for all the fall
programs and events
Library Budget and Staff Scheduling
Mrs Orlando reported she and Mrs Mihalic are keeping a close eye on the
budget The scheduling ofparttime staff has been challenging at times
since these hours were reduced Work assignments have been adjusted and this
has resulted in better use of staff time
Statistics
Copies of the Monthly and Yearly Library Patron Count Circulation RecordsPatron Registrations and Miscellaneous Statistics were given to the Library Board
Members
Meeting Room Schedule
Copies of the Meeting Room Schedules for September and October were given to
the Library Board Members
VI FINANCIAL REPORT
It was moved by Eggly supported by Frezza to receive and file the following Financial
ReportsA General Fund YeartoDateBudget Report Balance for AugustB Penal Fines Report Balance of as of AugustPenal Fines Report Balance of as of July
St Clair Shores Public Library Board
Wednesday SeptemberPage of
Penal Fines Report Balance of as ofApriC Library State Aid Report Balance of as of August
Library State Aid Report Balance of as of JulyLibrary State Aid Report Balance of as of June
Library State Aid Report Balance of as ofMayLibrary State Aid Report Balance of as of April
D Cooperative Centralized Purchasing Account Balance of as of
SeptemberE Cooperative Rental Video Account Balance of as of August
Ayes Carron Eggly Frezza Smith
Nays None
Motion carried
VII ACTION ITEMS
It was moved by Carron supported by Eggly to submit the Library BoardAnnual Report to the City
Ayes Carron Eggly Frezza Smith
Nays None
Motion carried
VIII COMMENTS BY INDIVIDUAL BOARD MEMBERS
None
IX AUDIENCE
None
X ADJOURNMENT
It was moved by Carron supported by Frezza to adjourn the meeting at am
Ayes Carron Eggly Frezza Smith
Nays NoneMotion carried
The next meeting of the St Clair Shores Library Board will be held on WednesdayOctober at am
Respectfully Submitted
James Carron Secretary
St Clair Shores Public Library Board
Wednesday SeptemberPage of
City of St Clair Shores
Memorial Day Parade Committee Meeting Minutes
September
Chairman Montgomery called meeting to order pmSeptember
Secretary Travis called roll
Present
Chairman Bob Montgomery Vice Chair Debbie Cottrell Recording Secretary Liesle
Travis Corresponding Secretary Kathe Travis Treasurer Chuck Hall Cheryl FurdosChad Miller Sue Nesbitt George Recor Dennis Krasnicki Jr city liaison CandiceRusie liaison Dave Rubello
GuestsBrad Templeman Jamie Victory Chris Vitale
Absent
Eleonore ElleroGroth Nate Kaczmarek city manager Ben Hughes city
Motion by Cottrell to excuse those committee members not in attendance at tonights meeting who
provided prior request for excuse supported by Recor
Motion carried
ChairmansReport
No report
Bills and CommunicationsTreasurer Hall reports our current standing is
Motion by L Travis to approve Treasures report with understanding he will
maintain open communications with city second by Cottrell
Motion carried
Approval ofMinutes
Motion by Furdo to approve August th thminutes second by MillerMotion carried
Old Business
US Navy Band followup with Chairmen MontgomeryNo report at this time
Followup with city liaisons for concessions coordinator
No report at this time
Followup for letter requesting volunteers from schools and student organizationsNo report at this time
Followup with city liaison for target sponsorsjearly notifications
Motion by Cottrell to table item for next meeting second by K Travis
Motion carried
Future fundraisers curb paintingHall reports estimated cost of for appropriate supplies and suggested process
for fundraiser
Motion by L Travis to not proceed with at this time with this fundraiser second
by K Travis
Motion carried
City of St Clair Shores
Memorial Day Parade Committee Meeting Minutes
September
Taste fest
Montgomery and Rubello will continue to collect information and keep the
committee informed about the taste fest and fishing tournament
Motion by Cottrell that Rubello and I will contactGWillies in puttingtogether a taste May second by K Travis
Motion carried
Bylaws update and next revision date TBD
Next revision date October th pmin the Geer Conference Center
New Business
AdvertisingFurdos Poster for sponsors andSCSbusinesses create a competition withinSCS
schools to develop official parade logo for posters and paradetshirts winner
to walk in the parade as well as possibly receive a proclamation from the cityMontgomery judging done byveterans
Furdos Nesbitt could possibly by a fundraiser
Motion by K Travis to allow Furdos to continue to pursue idea of
competition second by Hall
Discussion to have preorders fortshirts
Motion carried
City calendar
Furdos May thAnnual Memorial Day Parade
Hall possible spaghetti dinner dateMotion by L Travis to communicate to Mary JaneDHerde to post May
thAnnual Memorial Day Parade and to table discussion until follow
up with Cottrell concerning a spaghetti dinner second by Furdos
Motion carried
Audience ParticipationRubello seeking out former Miss St Clair Shores future fundraiser will bring more
information at next meetingNesbitt inquired about participating in South Lake Fun Fest sticker sales atSCSevent
storage location followupRubello inquired about DJ at middle ofparadeVitale suggestion to contact DJ Rotunda in Eastpointe for printing
Next meeting will be held October pmin the Geer Conference Room
Motion by K Travis to adjourn thismeeting at pmsecond by Cottrell
Motion carried
Respectively submittedLiesle Travis
Recording Secretary
City of St Clair Shores
Memorial Day Parade Committee Meeting Minutes
October
Chairman Montgomery called meeting to order pmOctober Pledge of
Allegiance was said by all in attendance
Secretary Travis called roll
Present
Chairman Bob Montgomery Vice Chair Debbie Cottrell Recording SecretaryLiesle Travis Corresponding Secretary Kathe Travis Treasurer Chuck HallCheryl Furdos Dennis Krasnicki Jr Chad Miller George Recor
GuestsEllen Montgomery
Absent
Sue Nesbitt Eleonore ElleroGroth Nate Kaczmarek city manager Ben
Hughes city liaison Dave Rubello city liaison Candice Rusie
Motion by L Travis to excuse those committee members not in attendance at tonightsmeeting supported by K Travis
Motion carried
Revision ofByLawsRevisions of proposedByLaws were made as agreed upon by members in
attendance at tonightsmeeting ByLaws will be sent to city manager for further
revisions
Audience ParticipationNone
Motion by K Travis to adjourn this meeting at pmsecond by Furdos
Motion carried
RespectivelyLiesle Travis
Recording Secretary
MINUTESOF THE CITY OF ST CLAIR SHORES
PARKS AND RECREATION COMMISSIONAUGUST
PRESENT Lillian Bate Acting ChairpersonJohn CoryGerrit Ketelhut
Dana Paladino
Ronald Frederick Councilman
ABSENT John Jonassen
James Miller
Shawn NicholsonRobert PylarVito Sciuto
ALSO PRESENT Greg Esler Administration
RECORDING SECRETARY Pamela Bruce
I CALL TO ORDER
The meeting was called to order by Acting Chairperson Bate at pm A quorum was
not present
II APPROVAL OF MINUTES JULY
Tabled as there was no quorum
III DIRECTORSREPORT
Mr Esler distributed a five year Recreation Master Plan for which was
adopted on March He asked that the commission members look at it over and
let him know ofany questions or concerns
Mr Esler informed the commission ofthe possibility of upcoming improvements at KyteMonroe He stated that the DNR has money available in and he also wants to raise
to to use toward a feasibility study for improvements such as enhanced
lighting dugouts playground equipment and irrigation The Michigan Land Trust and
Water Fund has available in grant money that can be applied for and the Citywould have to match There are two things the City has going that would help getthis grant the City is in good financial shape and they have not received a grant from the
DNR in the last ten years
Ms Bate asked what the next step is in this process Mr Esler responded that he has to
go to all the different groups and committees Councilman Frederick asked Mr Esler ifhe wanted all the committees to endorse this and he responded yes Everyone present at
this meeting agreed Mr Ketelhut agrees but just doesntwant to be disappointed if the
grant doesntcome through
Mr Esler then stated that the Special Needs picnic went very well there were about
people
Tomorrow is the Senior Summit at Lakeview
There was discussion about Eastpointe and Roseville Parks Recreation mergingCouncilman Frederick voiced the concern of those communities then coming to St Clair
Shores for assistance to which Mr Esler responded that was adefinite possibility
Mr Esler will go in front of City Council this next Monday for approval to proceed with
the plan of creating an onsite training facility in the Civic Arena
IV NEW BUSINESS
None
V OLD BUSINESS
Councilman Frederick asked if any of the pylons that are underwater at the old pier could
be utilized Mr Esler responded that he did not believe they could
VI COMMITTEE REPORTS
Athletics Mr Paladino stated that there are elections in baseball coming up pretty soon
Ms Bate asked how many coed teams they have Mr Esler will find out
Mr Ketelhut stated that the kids working at Kyte work very hard and are underpaid Mr
Esler commended the workers they have done a very good job and he has gotten a lot of
compliments
Lakefront Parks Aquatic Facilities Mr Paladino said there are a bunch of tree
limbs down at Blossom Heath and about geese residents in the park and six swans
Ms Bate asked if there is something that can be done about the geese Mr Esler
responded that the only thing that can be done is shake the eggs so that there are no
young ones They are otherwise protected Mr Paladino further stated that the road
continues to get worse
Councilman Frederick stated that the triathalon went very well at Blossom Heath
Neighborhood Parks and Recreation
None
Recreation and Instruction Programs
Mr Cory commented that the grass at the dog park looks great Mr Esler stated we have
about dogs registered at our park Councilman Frederick asked Mr Esler to check
with Macomb County to see if the area behind the Beaumont Nursing Center at Jefferson
and Bon Brae can be turned into a dog run Therearekids that go back there and spray
paint graffiti and this may help eliminate that problem
VII OPEN DISCUSSION
None
VIII ADJOURNMENT
Acting Chairperson Bate adjourned the meeting at pm
THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND
RECREATION MEETING AND DO NOT REPRESENT A VERBATIM RECORD
THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD
THURSDAY SEPTEMBER PM
MINUTES
OF THE CITY OF ST CLAIR SHORESPARKS AND RECREATION COMMISSION
September
PRESENT John Janassen Chairman
Lillian BateJohn CoryJames MillerDana PaladinoRobert PylarRonald Frederick Council Liaison Late Arrival
ABSENT Gerrit KetelhutShawn NicholsonVito Sciuto
ALSO PRESENT Maria Martinez Skate Park Advocate
Mark Jerrett Skate Park Advocate
Greg Esler Administration
RECORDING SECRETARY Kathy Peck
I CALL TO ORDERThe meeting wascalled to order by Chairman Jonassen at OOpm A quorum waspresent
II APPROVAL OF MINUTES OF AUGUST AND JULY
Due to a lack ofquorum at the last meeting the minutes were not approved
Motion by Commissioner Paladino seconded by Commissioner Cory to approve the minutes
ofAugust and July as presented
Ayes AllAbsent Frederick Ketelhut Nicholson Sciuto
III DIRECTORSREPORTa Summary of Highlights
Due to visiting speakers this item was postponed
b Skate Park UpdateMr Esler thanked the Skate Park group for their support and introduced Ms Martinez She advised
that State Representative Forlini has been trying to garner cement donations In conjunction with the
Kiwanis they will be holding a peanut sale September and are alsoworking with the Kiwanis and
TimsBike Shop on the upcoming Funfest where donations will be solicited
The City of EastpointesSkate Park has opened however there have been some problems Ms
Martinez invited Mr Mark Jerrett to speak this evening to give some insight about that park and skate
parks in general Mr Jerrett stated he has skated in Eastpointe early in the morning in order to avoid
large crowds There were some young children there with their parents just learning how to skate
Eastpointespark has been much utilized drawing different groups of kids but hefeels things will
settle down and it will be agreat park Shadow Park a small park with a metal ramp in Mt Clemens
is in atough area but to his knowledge there is no graffiti and no trouble there Mr Jerrett feels the
type of crowd will not be the same at Kyte Monroe Kids that skate are great kids and locally theyare excited about getting askate park in St Clair Shores which will be an asset for this communityThere are older skaters that will utilize the park as well and will offer a presence when they are at the
park
Parks Recreation CommissionSeptember
Page of
Ms Martinez added that the design company they are working with is putting together a website to
promote the skate park They love the fact that this park will be wheelchair capable as well as BMXand a skate park As soonas the website is ready the information will be shared with thecommissioners The planned location is still in the green space past the basketball courts at KyteMonroe Ms Martinez reported that donations have been coming in slow and steady The St Clair
Shores Police have been the largest supporter and Kiwanis stepping up is very helpful They are still
lobbying for money from HUD homes as well Mr Ester noted that money has been put in escrow
and he credited the group for their hard work It is hoped if the group collects and gets thecement donated and the City matches this would give us Phase The pressure is high because
Eastpointespark is not considered safe and our children need a safe place to go Hopefully with
grants they can get the rest of this project going It was noted that the north end businesses havebeen very supportive and generous A skate park shop has also moved from Roseville to Harperwhen they heard about St Clair Shores proposed park
The proposed park is planned in three phases they would hope to open with the first Park
passes will be sold and it is hoped will generate or which would allow for the eventual
purchase of more modules The beauty of this project is that it can be done in phases Kyte Monroe
wasselected for its openness and lack of seclusion which will allow for better supervision MsMartinez thanked the commissioners for their time and support and concluded her presentation bystating that this will be a highlight for the City and a great place for kids to go
It was asked where EastpointesSkate Park was located Mr Ester will find out and inform thecommissioners Their park was funded by a grant Mr Ester stated that is why he has
recommended that a feasibility study be done at Kyte Monroe as was done at Veterans MemorialPark evident by the progress made there It is felt if there is ever a chance to get a big grant itwould be in The plan should be professionally done would cost approximatelyand could be critical for Kyte Monroe The study would serve the entire facility well and couldmean a potential of a million dollar project that would include in matching funds from
the City Inhouse labor can whittle some of that amount down
IV NEW BUSINESS None
V OLD BUSINESSCommissioner Cory asked about Kyte Monroesparking lot Mr Ester replied that the construction
contractors have some obligation there Putting a lot of money into the parking lot is not in theimmediate budget Mr Ester also noted that they only have nine people on staff between the Golf
Course and Kyte Monroe and due to the AFSCME contract they will be losing their temps on
November rather than November Once staff is done working on the irrigation at Veterans
Memorial Park they will put drainage in at the gate entrance at Kyte
Commissioner Miller discussed the memorial for Frank Mumford The bench and plaque are in nextto the horseshoe pits and look very nice So far they have collected in cash and in
checks for a total of Mr Miller has the closest contact with the family and it is hoped thededication can take place next month Commissioner Pylar asked why donations are being collected
and if that is how previous memorials were handled for deceased Parks Recreationcommissioners Mr Ester replied that the City has no money for thisand in the past members
families also picked up a lot of the cost It was noted that the Parks Recreation Commission is
known for its dedicated and longterm membership
VI COMMITTEE REPORTSAthletics Programs Facilities Group Commissioner Bate asked how many teams have
been signed for coed baseball and if there is a schedule There was nothing in the papers and if
there are only six teams it seems like there should be at least Mr Ester replied he will getback with Ms Bate tomorrow regarding the schedule He reiterated that his staff has been cut by
and there are only two fulltime Parks employees Chairman Jonassen asked how the
commissioners can help There are already volunteers taking care of the youth programs
perhaps there should be volunteers working on the adult programs at Kyte Adult programs help
Parks Recreation CommissionSeptember
Page of
pay the bills and it would not be prudent to see those programs fail Commissioner Jonassenstated they would also be willing to help with advertising Commissioner Bate added that shewould have been happy to call the papers if she knew she had the authority to do so The City of
Sterling Heights programs were discussed however it was noted that St Clair Shores does not
have the same population Commissioner Pylar suggested that information regarding our sportsprograms should be put on the Cityscable channels
Lakefront Parks Aquatics Facilities Commissioner Miller stated there is not too much to reportright now because of weather but the water is staying up He strolled through amarina north of hereand noticed only out of wells were filled which seems worse than our City CommissionerPaladino reported that the Blossom Heath Beach is very clean and he noticed there were no geeseor swans there Mr Ester replied that the birds have migrated to Civic Arena It wasasked if there is
any progress with TIFA and a splash pad at Blossom Heath Mr Ester feels that Mayor and Councilwill work on this after November it is not likely that the present proposal will pass
Neighborhood Parks and Recreation Commissioner Cory stated that between the joggers and
disc golfers Brys Park is extremely busy and very clean Mr Ester added that the disc markers will
be installed within the next three or four weeks
Recreation and Instruction Programs Commissioner Cory reported that the membership is
growing at the Senior Center Their biggest complaint is that the exercise room is too small
VII OPEN DISCUSSION Commissioner Paladino brought up the December Christmas
meeting It wassuggested that each member pay Mr Paladino will chair this meeting Ms
Marques will be asked if she can prepare food for the meeting
VIII ADJOURNMENT
Motion by Commissioner Pylar seconded by Commissioner Miller to adjourn the meeting at
pm
Ayes AllAbsent Ketelhut Nicholson Sciuto
THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION MEETING
AND DO NOT REPRESENT A VERBATIM RECORD
THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD
THURSDAY OCTOBER AT PM
Parks Recreation CommissionSeptember
Page of
MINUTES
OF THE CITY OF ST CLAIR SHORES
POLICE FIRE PENSION BOARD MEETING
Thursday August
PRESENT
Trustees James Haddad Chairman
Timothy P Haney Vice Chair
Debora Rowe Arrived at pm
ABSENT EXCUSED Joseph ChomiakCandice B Rusie
ALSO PRESENT
Tom Michaud Legal Counsel
Timothy Brice Investment Consultant
Kathy Peck Recording Secretary
Call to Order
Chairman Haddad called the meeting to order at pm A quorum was not present at the time and
items were taken out of order
New Business
a Quarterly Report Ending June Mr BriceMr Brice distributed and discussed articles dealing with the market which cannot deal with uncertaintytherefore touching off more volatility Recently from one Monday to the next the market fluctuated wildlybut actually changed zero points If one were to have immediately reacted and pulled out they would
have ended up losing because they would have missed the recovery Mr Brice noted many companiesare seeing their hours move up which can be viewed as a positive Earnings are not slowing down but
companies are holding on to their money due to the uncertainty with Washington Most indicators have
been very good not perfect but not pointing to a screeching halt to the economy The Fed recently said
they are keeping the rates at the bottom for two years and bonds are not good now causing a lot of panicand emotion The global economy is worrisome and there will still be volatility until we get through this
There was volatility in and we continue to have the same worries The d quarter did not do as well
as the if one did not go more defensive on investments Loomis Lord Abbett and PIMCO got off to a
rough start in the d quarter but the July updates show Loomis matched its benchmark and Lord Abbett
and PIMCO were up NWQ has fallen behind and might be a good manager to bring in to the next
meeting They have relied on owning energy and materials it has been a while since we have seen them
Ms Rusie sent a message to the Board that she was stuck in traffic Ms Rowe arrived at pm
Neuberger was a major disappointment Mr Brice suggested that they should provide monthly updates to
the Board This should have been the exact kind ofquarter when you see volatility in the market that a
manager like them should hold up really well More defensive managers may not have done as well in
and but it is paying off in Smaller and lower quality stocks tended to do better for
awhile but things are turning over and people are looking at those that are a little larger and more
fundamentally sound This should work well with our managers although NWQ may still be too reliant on
economically sensitive names in their portfolio They typically have been a defensive manager but have
not shown that recently Mr Brice expects to see negative numbers for thed quarter good relative
performance but not great absolute performance
Mr Haney moved and Ms Rowe seconded approval to receive and file the Quarterly Report ending June
Police Fire Pension Board MeetingAugust
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Ayes All
Absent Chomiak Rusie
Motion carried
Mr Haney moved and Ms Rowe seconded approval to excuse Joseph Chomiak from todays meetingAugust
Ayes All
Absent Chomiak Rusie
Motion carried
Approval of Consent Aeenda ItemsMr Michaud asked that the Item b Invoice be removed from Consent Agenda as it was sent to the wrongboard
Mr Haney moved and Ms Rowe seconded approval of the Consent Agenda items a and c which include
the followinga Minutes of Julyc Receive and File Purchase of Time Requests Benando Borgacz DesMadryl Hanna
Krotche Nichols Schmueser Thompson Witt and Schwabe
Ayes All
Absent Chomiak Rusie
Motion carried
Unfinished Business
a Attorney Policy Review
Election Procedures
Chairman Haddad informed Mr Michaud that Police Fire handle their elections themselves which differs
from the draft procedure that wasprepared Each department has language within their own unions to
cover the election policies and procedures Mr Michaud asked that the Retirement Board request a copyofthe Police Fire processes to get their representatives on this Board so he can incorporate it into this
policy Iftheir policies or bylaws do not deal with issues such as tie breakers Mr Michaud suggested that
they be included in our draft and sent back to the Police Fire representatives for their review The
situations happen numerous times and the Board should anticipate the questions before they become an
issue
Correction ofErrors OverpaymentsjUnderpaymentsThis is not in anticipation that there would be errors this policy deals with the process on recoupingmonies should errors be made
Ms Rowe moved and Mr Haney seconded approval to adopt the resolution as presented which reads
as follows
CITY OF ST CLAIR SHORES POLICE AND FIRE RETIREMENT SYSTEM
POLICY AND PROCEDURE
Adopted AugustRe Correction ofErrors OverpaymentsUnderpayments
WHEREAS the Board of Trustees of the City of St Clair Shores Police and Fire Retirement Systemhereinafter the Board of Trustees is vested with the authority and fiduciary responsibility for the
proper administration management and operation of the City of St Clair Shores Police and Fire
Retirement System hereinafter the Retirement System and
WHEREAS the Board of Trustees acknowledges its fiduciary obligation to ensure that retirees receive all
Police Fire Pension Board MeetingAugust
Page of
the benefits to which they are entitled under the plan provisions no more and no less and
WHEREAS the Board of Trustees recognizes that in the event of an overpayment or underpayment of
retirement benefits due to an error the Board of Trustees has a duty to correct the error and as far as is
practicable to adjust the payment in such a manner that the actuarial equivalent of the benefit to which
the member retiree or beneficiary was correctly entitled is paid and therefore the Board of Trustees
does not have the authority to waive the correction under any circumstances and
WHEREAS the Board of Trustees recognizes the term practicable simply means that which is
performable feasible possible or capable of being accomplished or done and
WHEREAS the Board ofTrustees recognizes the term actuarial equivalent as being an amount which
is actuarially equal or alike in value which may include adjustments through the use of lump sum
payments modified payments for a term certain or permanent adjustments over an individuals
actuarial life expectancy at the time of retirement and
WHEREAS the Board of Trustees has discussed this matter with its Legal Counsel and has determined
that it is in the best interest of the Retirement System to establish a payment policy and procedure for
correction of errors therefore be it
RESOLVED that upon discovery of an underpayment in benefits the Board of Trustees shall provide the
retiree or beneficiary with notification of the underpayment as well as the following repaymentoptions as established by the Board of Trustees a a retroactive lump sum payment without interestor b if the underpayment is greater than a permanent actuarial adjustment over the life of
the retiree or beneficiary consistent with the form of benefit elected at the time of retirement and be it
furtherRESOLVED that in the event the retiree or beneficiary fails to select their benefit payment option within
sixty days the Board ofTrustees in its sole discretion may select an appropriate option and direct
payment ofbenefits accordingly and further
RESOLVED that upon discovery of an overpayment the Board of Trustees shall provide the retiree or
beneficiary with a notification of the overpayment which explains the nature and amount of the
overpayment as well as the repayment options as established by the Board of Trustees and set forth
herein and further
RESOLVED that the Board of Trustees hereby establishes that the repayment of overpayments of
retirement benefits shall be determined by the Board of Trustees in each instance consistent with the
following
Where the overpayment has occurred via a lump sum payment or increased monthlyretirement benefits over a period of time as a result of clerical error through no fault of
the retiree or beneficiary repayment with no payment of interest shall occur via a a
lump sum payment within ninety days of the date of the Retirement Systemsnotification to the retiree or beneficiary of the overpayment or b adjustment in
monthly retirement benefits over a time period not to exceed two years
Retirees or beneficiaries who have received an overpayment in an amount greater than
through a clerical error which was not the fault of the retiree or the
beneficiary may elect to have all future retirement benefits permanently reduced so
that the actuarial present value of actual payments to the recipient is equal to the
actuarial present value of the benefit to which such person was correctly entitled It is
understood that such actuarial adjustment calculation shall include interest at the
actuarially assumed rate and shall be adjusted over the lifetime of the retiree or
beneficiary based upon the form ofbenefit elected at the time of retirement
Where the overpayment has occurred via increased monthly retirement benefits over a
period of time or a lump sum payment as a result of clerical error through the fault of
the retiree or beneficiary repayment with interest at the actuarially assumed rate of
return shall occur in the following manner in the sole discretion of the Board of
Trustees a lump sum payment within ninety days of the date of the Retirement
Police Fire Pension Board MeetingAugust
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Systemsnotification to the retiree or beneficiary of the overpayment or b an adjustmentin or suspension of monthly retirement benefits over a specified period time until full
repayment
Overpayments made as a result of fraud or intentional misrepresentation shall be
prosecuted to the full extent of the law
The Board of Trustees in its sole discretion reserves the right to amend modifysupplement or waive any of the foregoing provisions based upon the circumstances in each
instance
RESOLVED the retiree or beneficiary shall have thirty days from the date of the notification of
overpayment to select one of the Board of Trustees indicated repayment options and further
RESOLVED that failure of the retiree or beneficiary to select a repayment option will result in the
overpayment being recouped in such manner as the Board of Trustees in its sole discretion may select and
further
RESOLVED that a copy of this resolution shall be forwarded to applicable retirees beneficiaries and other
appropriate partiesAyes All
Absent Chomiak Rusie
Motion carried
Retiree Verification Policy and Procedures Mr MichaudMr Michaud stated this is a one page straightforward information policy to verify if retirees are still alive or not
and to ensure that the beneficiaries information is uptodate and that life circumstances have not changedThis will also verify pension information and addresses It is important to note that if the retiree receives a
direct deposit pension payment and is deceased acosigner who may be using the money may not have an
incentive to notify the Retirement Board of the death Situations such as this have cost other pension systemsas much as The bank also verifies Social Security numbers but this would be a crosscheck to the
system By adopting this policy the Board is demonstrating its intent to be proactive and prevent fraud
Discussion took place regarding the questionnaire and when to send it Mr Michaud suggested picking a month
and every year retirees will know when to expect it It was suggested that the verification letter be sent out to
the Police and Fire retirees along with the annual retiree survey mailed each September
Ms Rowe moved and MrHaney seconded approval to adopt the resolution as presented which reads as
follows
POLICY RESOLUTION
Re Retiree Verification Policy and ProceduresAdopted August
WHEREAS the Board of Trustees is vested with the general administration management and operation of
the Retirement System and has fiduciary responsibilities relative to the proper administration of the pensiontrust fund and
WHEREAS the Board is of the opinion that it is in the best interests of the members and beneficiaries ofthe
Retirement System to continually monitor and verify the status of its current retirees and
WHEREAS the Board has reviewed its current processes and has determined that it is in the best interests of
the Retirement System its retirees beneficiaries and members to adopt this formal policy and proceduresfor the Verification of Retiree and Beneficiary Information therefore be it
RESOLVED that the Board hereby adopts the following Retiree Verification Policy and Procedures with the
Police Fire Pension Board MeetingAugust
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referenced forms
RETIREE VERIFICATION POLICY AND PROCEDURES
The Board will forward to all retirees of the Retirement System annually in the month of Septembera letter including a Retiree Information Verification Form addressing certain information vital to the
ongoing proper administration of the Retirement System
The Retirement System Secretary will ensure that the letters are mailed to the retirees each year and
will process the information when it is returned
The information provided by the retirees and beneficiaries as a result of the Retiree Information
Verification Form will be kept confidential to the full extent allowed by law
If a retiree or beneficiary fails to return the Retiree Information Verification Form within thirtydays of the date of the letter mailing it a second notice will be sent to the retiree If the second
notice is not returned to the Board within thirty days then the Board will send a final notice to
the retiree If the final notice is not returned to the Board within fifteen days then the Board
may suspend or terminate the retireesor beneficiaryspension benefit and
RESOLVED that the Board hereby adopts the attached Retiree Verification Form and the Draft letters
forwarding the form and
RESOLVED that copies of this resolution be sent to all interested parties
Police Fire Pension Board MeetingAugust
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On Retirement System Letterhead
DATE
FIRST NOTICE
Dear RetireeBeneficiary
Our records indicate that you are a recipient of a pension through the City of St Clair Shores Police
and Fire Retirement System The Board ofTrustees of the City ofSt Clair Shores Police and Fire Retirement
System wishes to verify that you are receiving a monthly pension check from the Retirement SystemsCustodial Bank If you are the retiree and you named a beneficiary the beneficiary must also sign where
indicated below Failure to complete and return this form within thirty days may result in the
suspension or termination ofyour benefits
The Board of Trustees will treat the information you provided as confidential to the full extent
allowed by law This information is necessary for the continued proper operation of your Retirement
System
Please complete the attached form as indicated below and return it in the enclosed stampedreturn envelope provided for your convenience
Thank you in advance for your prompt response within thirty days of this later
If you have any questions please contact the Retirement System at
Sincerely
James Haddad Chairman
Police Fire Pension Board MeetingAugust
Page of
On Retirement System letterhead
DATE
SECOND NOTICE
Dear RetireeBeneficiary
Our records indicate that you are a recipient ofa pension through the City of St Clair Shores Police
and Fire Retirement System The Board ofTrustees of the City ofSt Clair Shores Police and Fire Retirement
System wishes to verify that you are receiving a monthly pension check from the Retirement SystemsCustodial Bank Our records also indicate that the attached form and a First Notice were mailed to you on
INSERT DATE OF FIRST NOTICE If you are the retiree and you named a beneficiary the beneficiary must
also sign where indicated below Failure to complete and return this form within thirty days may result
in the suspension or termination of your benefits
The Board of Trustees will treat the information you provided as confidential to the full extent
allowed by law This information is necessary for the continued proper operation of your Retirement
System
Please complete the attached form as indicated below and return it in the enclosed stampedreturn envelope provided for your convenience
Thank you in advance for your prompt response within thirty days of this later
If you have any questions please contact the Retirement System at
Sincerely
James Haddad Chairman
Police Fire Pension Board MeetingAugust
Page of
On Retirement System Letterhead
DATE
FINAL NOTICE
Dear RetireeBeneficiary
Please be advised that our records indicate that the attached form and a First Notice weremailed to
you on INSERT DATE OF FIRST NOTICE Because the form was not returned the form and a Second Notice
were mailed to you on INSERT DATE OF SECOND NOTICE Accordingly this is the final notice that will be
provided
The Board of Trustees will treat the information you provided as confidential to the full extent
allowed by law This information is necessary for the continued proper operation of your Retirement
System
Please complete the attached form as indicated below and return it in the enclosed stampedreturn envelope provided for your convenience
benefit
If you do not respond within fifteen days of this later we may suspend your monthly pension
If you have any questions please contact the Retirement System at
Sincerely
James Haddad Chairman
Police Fire Pension Board MeetingAugust
Page of
CITY OF ST CLAIR SHORES POLICE AND FIRE RETIREMENT SYSTEM
RETIREE INFORMATION VERIFICATION FORM
Please complete this form as indicated below and return it in the enclosed stamped return envelopeprovided for your convenience
G If you are a retiree who is receiving a monthly pension check please indicate with a D mark
RetireesTrue Legal Name
RetireesSocial Security Number
RetireesCurrent Address
BeneficiarysTrue Legal Name
BeneficiarysSocial Security Number
BeneficiarysCurrent Address
RetireesCurrent Telephone Number BeneficiarysCurrent Telephone Number
Effective Date of Retirement
G If there has been a change in your marital status please indicate with a D mark and answer the
following questions
RetireesSpousesName
Please choose one of the following by indicating your choice with a mark
G Divorce
G Death of SpouseG MarriageRemarriage
Please choose one ofthe following by indicating your choice with a D mark
G Regular Retirement
G Option I
G Option II
G Surviving SpouseG Duty DisabilityG NonDuty DisabilityG Duty Death
G NonDuty Death
If you are receiving a disability retirement has there been a change in your ability to return to your
employment please choose one of the following by indicating your choice with a mark
G Yes please explain
Police Fire Pension Board MeetingAugust
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G No
If you are receiving a disability retirement please provide the name and address of your physician
If you are receiving workerscompensation benefits including but not limited to second injury and
supplemental fund benefits write on the line below the current monthly amount benefits you are
receiving
Monthly Work Comp Benefit
G If you are the beneficiary who is receiving a monthly pension check please indicate with a mark
Beneficiarys True Legal Name BeneficiarysCurrent Telephone Number
BeneficiarysSocial Security Number
BeneficiarysCurrent Address BeneficiarysSignature Date
G If you are responsible for the abovenamed retiree andor beneficiary and have a Power of
Attorney over him or her then please indicate with a mark sign below and forward a copy of the Power of
Attorney with this document
for
Power of Attorney Signature RetireesName
True Legal Name of Individual BeneficiarysSignature Date
with Power ofAttorney
I acknowledge that this information is true and accurate and is presented under penalties of perjury
Signature of Retiree Receiving Benefits
Printed Name
Date
Police Fire Pension Board MeetingAugust
Page of
Witness signature
Printed Name
Date
Ayes All
Absent Chomiak Rusie
Motion carried
The Board had also talked about a Records Retention Policv This policy is very specific and a chart on pageshows specifically retirement related items with the minimum retention period listed Ordinances collective
bargaining agreements and travel expense records should always be kept There is a bill pending that will
require travel records be kept for years We have a policy and keep expense reports for seven years which
allows us to keep ahead of the curve Space can become an issue at some point and this policy can be used as a
guide This can be used as a roadmap to cleaning out records While it does not say you need to destroyrecords it suggests if you are going to destroy records make sure it is done properly and they are kept longenough The state will be asking for expense reports and information as to how we keep records We can send
the form and let them know our policy Mr Michaud feels this would be a good thing to do and offers this
policy up for adoption as well
Mr Haney moved and Ms Rusie seconded approval to adopt the resolution as presented which reads as
follows
RETIREMENT SYSTEM
POLICY RESOLUTION
Adopted AugustRE Record Retention and Disposal Schedule
WHEREAS the Board ofTrustees of the Retirement System is vested with the responsibility to manage and
maintain the records of the Retirement System and
WHEREAS as custodian of the records the Board recognizes its duty to ensure that Retirement Systemrecords are retained in a secure manner which allows for relative ease of retrievalaccessibility as well as
protects the confidentiality of Retirement System member and beneficiary information and
WHEREAS the Board has previously adopted a Record Retention Policy on May which sets out the
procedures and guidelines for maintaining and managing Retirement System records and
WHEREAS in accordance with its Record Retention Policy the Board has determined that it is in the best
interest of the Retirement System to establish a formal Record Retention and Disposal Schedule to properlybalance the foregoing considerations with the need to efficiently and cost effectively manage the records of
the Retirement System therefore be it
RESOLVED that the Board hereby adopts the following Record Retention and Disposal Schedule with regardto public records of the Retirement System
MINIMUM RETENTION PERIOD RECORD SERIES
Permanent Retirement Plan documentationie Charter Ordinancecollective bargaining agreements etc Board meetingminutes Board meeting agendas Board ResolutionsRetirement SystemBoard policies Annual audits Annual
Police Fire Pension Board MeetingAugustPage of
actuarial valuations Annual Custodial Bank statementsLegal opinions Correspondence establishing policy
Fiscal Year Years General Ledger Payment Records Invoices Investment
Performance Reports and Analysis prepared by the
Retirement SystemsInvestment Consultant andorInvestment Managers Summary Annual Reports Trustee
ConferenceSeminar registration materials Trustee
Expense reports
TerminationExpirationDeath Years Service Provider contracts Bids quotes and proposalsawarded EmployeeRetiree pension files All other
Contracts Leases and AgreementsYears General correspondence Bids quotes and proposals not
awardedYear Day Closed Session meeting minutes Board meeting notices
Freedom of Information Act Requests and Responses
Upon approval of written minutes Audio recordingsofBoard meetings
and be it further
RESOLVED that the foregoing Retention and Disposal Schedule is applicable to public records which are
defined as a writing prepared owned used in the possession of or retained by the Retirement System in
the performance of an official function from the time it is created and be it further
RESOLVED that writing shall include handwriting typewriting printing photostating photographingphotocopying and every other means of recording including but not limited to letters words picturessounds symbols papers maps magnetic or paper tapes photographic films or prints microfilm microfichemagnetic or punched cards discs drums or other means of recording or retaining meaningful content and
be it further
RESOLVED that this Retention and Disposal Schedule shall be administered in accordance with the
Retirement SystemsRecord Retention Policy the Michigan Freedom of Information Act MCL et
seq and other applicable laws and be it further
RESOLVED in administering its Record Retention Policy and this Retention and Disposal Schedule the Board
of Trustees and its representatives recognize that certain Retirement System recordsie closed session
minutes disability retirement applications disability retirement and medical records legal opinions and
employeeretireebeneficiary personal information are to be kept in a lockedsecure location and be it
further
RESOLVED that copies of this Record Retention and Disposal Schedule shall be made available to all
interested partiesAyes All
Absent Chomiak Rusie
Chairman Haddad asked about the auditor letter contained in the packets He was informed that this is a
formality The auditor needs to know if someone was being sued and if there was a liability
A letter signed by Mr Smith Acting City Manager and Mr Krotche president of SCSFFU Local was
submitted to the Retirement System to clarify verbiage regarding the purchase of time
Mr Haney moved and Ms Rusie seconded approval to receive and file the letter dated Augustsigned by Mr Smith and Mr Krotche relative to the purchase of time
Ayes All
Absent Chomiak Rusie
Police Fire Pension Board MeetingAugust
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Other Business to Come before the BoardMr Michaud stated Mr Haddad did a fine job in mediation They will keep the board updated
Audience Participation None
Adjournment
Mr Haney moved and Ms Rowe seconded approval to adjourn the meeting
Ayes All
Motion carried The meeting adjourned at pm
Police Fire Pension Board MeetingAugust
Page of
MINUTES
OF THE CITY pF ST CLAIR SHORES
POLICE FIRE PENSION BOARD MEETING
Thursday September
PRESENT
Trustees James Haddad Chairman
Timothy P Haney Vice Chair
Joseph Chomiak
Debora Rowe
Candice B Rusie
ALSO PRESENT
Lisa George NWQfNuveen Investments
Thomas Michaud Legal Counsel
Timothy Brice Investment Consultant
Kathy Peck Recording Secretary
Call to Order
Chairman Haddad called the meeting to order at pmand a quorum was present
Approval of Consent Aeenda Items
MrChomiak moved and Ms Rowe seconded approval ofthe Consent Agenda items a gwhich include the
followinga Minutes of Augustb Invoices as of September which read as follows
Merrill LynchLoomisGMerrill LynchLoomisGMerrill LynchWinslowGMerrill LynchWinslowG
Total
c Authorized Signers List Update for Comerica Bank
d Receive and File Application for Retirement for Fire Marshal John C Hezjae Receive and File Purchase of Time for Paul Mazzara
f Request for Approval of Annuity Withdrawals for John Brazil Michael Joye Craig MeldrumTim Bobcean Ted Ford Larry Samyn David Fabbri and Mark Widman
g Receive and File Final Retirement Calculations for John Brazil Michael Joye Craig MeldrumTed Ford Tim Bobcean David Fabbri Larry Samyn and Mark Widman
Ayes All
Motion carried
New Business
a Presentation NWQ Large Cap Value EquityMr Brice stated that at the last meeting it wasdecided to bring in NWQ who is ahead of their benchmark
quarter to date and slightly trailing year to date Recently they have struggled in financial services and energyArticles speaking to volatility were distributed He noted that today in Germany they passed a cohesive plan to
help out the European debt In our country unemployment claims are significantly lower It will be helpful to
hear from NWQ and get their take on where the economy and the market are headed Lisa George NWQacknowledged that it has been awhile since NWQ has been in She reported that there have been no changesat their portfolio or corporate level Ms George went over the Performance Review noting they have lost some
Police Fire Pension Board MeetingSeptember
Page of
money this year but still have managed to make the Board Ms George offered to send this latest
information and Mr Haddad asked her to please do so Top contributors to the portfolio yeartodate are
Motorola Mobility Holdings Viacom Inc and Pfizer Their bottom contributors were Citigroup Inc GenworthFinancial and Metlife Inc Year to date through August the benchmark was and the portfolio wasdown
Technology stocks inside ofthe benchmark produced a return of and really underperformed howeverour stocks were up This means tech stocks were in a bad place and they were overweight which normallydoes not help Their stock selection trumped their overweight which helped overcome the overweightConsumer Discretionary performed okay relative to the benchmark it was only down and again stock
selection trumped it and got it to a positive v This did not work in Producer Durables which was
almost flat
Motorola was the best performer They split into two independent companies earlier this year Motorola
Solutions is focusing ontwoway radios public safety equipment Motorola Mobility deals with handsets and
cable products wireless devices Early this year their stock went up but in February and March declined
because people worried about increased competition In August stock jumped because Motorola Mobility has
patents and Google thought it would help them against threats from Apple and Microsoft Motorola went
from their worst performer to their best Viacom Advertising has been good and helps post solid ratingsPfizer has a new arthritis drug
Financials and energy have not been working Integrated oil companies did better this year but NWQ does not
own any of them Financials have been a big sore spot which is no surprise because there has been a lot of
concern over the sovereign debt crisis future regulations and requirements negative sentiment and expectedcapital hire requirements All of this will dampen future growth and profitability The continued low interest
rates also put a damper on returns Unlike there is not a mortgage backed ticking time bomb US
companies are in much better shape than in and are trading at attractive valuations NWQ buys bargaincompanies that offer reasons to own now although just because a company is cheap is not reason enough to
own them If you look at valuations they are trading at book value however in the case of Genworth the
scare here is the uptick in foreclosures is still dragging here and Genworth is in mortgage insurance Their
management finally gets it and is not afraid to sell international assets to help shore up their balance sheet
trading at times book value so there is not a lot of downside at this time Met fife is sitting on tons of cash
leaving investors frustrated because they have not deployed cash They bought Allico and it is already adding to
earnings They are hoping to see that this company will do some share buy backs The government boughtbillion of long term bonds and that hedge worked out for them Citi Group is still on track getting rid of
troubled assets and has done significant improvement increasing its liquidity
Ms George discussed Sector Weights and noted that they look different from the benchmark As a manager
they want to create alpha they are aware of the benchmark but not driven by it They are a bottom up
manager They focus on individual companies first They feel we cannot control economic politicalenvironment or Mother Nature but they can control the kind of homework they do on organizations that end
up inside our portfolio That is what drives different allocations and sectors finding good opportunities in
health care at a good bargain with a reason to own and not making sector calls Ms George thanked the Board
for its patience and stated NWQ has a long term track record running this portfolio for years They have
beaten the benchmark out of the last years She feels the Board would be hard pressed to find other
managers with this track record Mr Brice asked how NWQ views the likelihood of a double dip recession and
default over in Europe Ms George replied it is a tough question because their firm does not have an economist
and are a bottom up style however they are mindful of the situation When you have these crises there is
always opportunity to add or subtract based on weakness or price appreciation there are companies that getthrown out with the bathwater and considered guilty by association but fundamentally there is nothing wrongwith them Ms George thinks there will be continued volatility that might be the new norm It is important to
be able to execute quickly NWQ only holds stocks their range is from a very concentrated portfolioton Bosse Chief Investment Officer and Senior Portfolio Manager likes companies that offer attractive
valuations have a good downside significant cash flow and clean balance sheets and can weather challenging
Police Fire Pension Board MeetingSeptember
Page of
environments One can expect the portfolio will correlate with volatility in the market place Ms George thinks
the double dip recession will be avoided Ms George left the meeting
Mr Brice commented on the positives with NWQthere were no changes in their organization or philosophyand there have been improvements in their performance lately Questions were answered fairly NWQ does
not look at things by looking at the economy They look at stock by stock fundamentally based This should be
a time that will favor their style Since inception it would be difficult to find a better track record than theirs
Unfinished Business
a Attorney Policy Review
Mr Michaud stated the policy review continues to be a project although we have accomplished a lot from the
list The Election Policy is pending Discussion took place about the retiree verifications Letters went out last
month and Mr Michaud will work with Chairman Haddad to respond to inquiries regarding the surveyspurpose The surveysintent is to verify that the retiree andjor beneficiary is still alive Retirees can rest
assured that the information collected will continue to be private The Board is only required to pay pensionsthat retirees andjor beneficiaries are entitled to and if the Board cannot verify that they are alive pensionsshould be suspended until that information can be verified The Board cannot take away retirees pensions but
pensions could be suspended after several attempts are made at collecting the information with no responseThis is acting in the best interest of the retirement system Ifsuspended the money would be held in escrow
until the Board can verify that the retireebeneficiary is alive Aftera year or two retirees will come to expectthe survey
Other Business to Come before the Board Receive and File Litigation Report
Chairman Haddad asked about Motorola Additional hearings are still scheduled and future discussion will
follow
Mr Haney moved and Ms Rusie seconded approval to receive and file the Litigation ReportAyes All
Motion carried
Bill that deals with health care for public employees wassigned into law a few days ago This may affect
some retirement systems Mr Michaud anticipates that the Michigan Supreme Court will decide about the
constitutionality of the taxing of pension benefits at the state level which may impact the way pension benefits
are administered with respect to holdings The law currently is effective January and people may want
to change their tax liability This might go away depending on how the Supreme Court rules Some bills
proposed may exempt police officers and retirees Railroad workers got exempt and so did teachers
Mr Haney stated that the financial reporting is horrible under the consults program The yearend statements
have been inaccurate for the past two years and we may need to get away from using the consults programChairman Haddad added that the Board chose to go that way because it is supposed to be a moneysaver and
easier for us Mr Haney was referring to custodianship and statements Mr Brice replied that his office has
worked to try and clear problems up and continues to work toward that end There have been frustrations and
he is puzzled because they do not nearly have the problems with any other public funds They are trying to
double their efforts to make sure this does not happen They have had multiple special meetings and he
apologized for the inconvenience caused to Mr Haney and his staff He assured him that it is their top priorityto make sure there are no issues going forward Sterling Heights is one of their clients on this same programand they have no problems Mr Haney added that St Clair Shores uses Morgan Stanley on the General Pension
side and has no problems with financial reporting Mr Brice replied that the amount of class actions may be
different The consults program has helped get managers and saves on fees and trading Mr Brice does feel
the problem is fixable They will make every effort to alleviate these issues Mr Haney agreed to give them a
little more time to correct the problem He noted they are still waiting on the June accurate
Police Fire Pension Board MeetingSeptember
Page of
statement which was supposed to be in the mail but has not yet arrived The auditors are almost done Mr
Brice will check on it
Audience Participation None
Adjournment
Ms Rowe asked to be excused from the October meeting
Mr Haney moved and Ms Rusie seconded approval to adjourn the meeting
Ayes All
Motion carried The meeting adjourned at pm
Police Fire Pension Board MeetingSeptember
Page of
MINUTES
OF THE CITY OF ST CLAIR SHORES
POLICE FIRE RETIREE HEALTH CARE TRUST BOARD
Thursday August
PRESENT
Trustees James Haddad Chairman
Timothy P Haney Vice Chairman
Debora Rowe
ABSENT EXCUSED Joseph Chomiak
Candice B Rusie
ALSO PRESENT
Thomas Michaud legal Counsel
Timothy Brice Investment Consultant
Kathy Peck Recording Secretary
Call to Order
Chairman Haddad called the meeting to order at pm A quorum was present
Mr Haney moved and Ms Rowe seconded approval to excuse Joseph Chomiak and Candice Rusie from todaysmeeting August
Ayes All
Absent Chomiak Rusie
Motion carried
Approval ofConsent Aeenda Items
Ms Rowe moved and Mr Chomiak seconded approval ofthe Consent Agenda itemsab which include the
followinga Minutes ofJulyb Invoices There werenone
Ayes All
Nays None
Motion carried
New Business
a Quarterly Report Ending June Mr Brice
Mr Brice reviewed the portfolio The St quarter was up but some managers were caught off guard a bit in the
d quarter when the market went the other way TCWsperformance has been good but their style does not
play well in a more defensive market They will continue to be watched and perhaps invited to a future meetingNeuberger is improving and is expected to outperform the benchmark this market should favor their style
Earnest Partners Invesco and MFS have had good updates through July
A close watch will be kept on Neuberger and TCW and both may be invited in during the tn quarter
Unfinished Business There was none
Other business to properly come before the Board There was none
Police Fire Retiree Health Care Trust Board
AugustPage of
Audience participation There was none
Adiournment
MrHaney moved and Ms Rowe seconded approval to adjourn the meeting
Ayes All
Nays None
Motion carried The meeting adjourned at pm
Police Fire Retiree Health Care Trust Board
AugustPage of
MINUTES
OF THE CITY OF ST CLAIR SHORES
POLICE FIRE RETIREE HEALTH CARE TRUST BOARD
Thursday September
PRESENT
Trustees James Haddad Chairman
Timothy P Haney Vice Chairman
Joseph Chomiak
Debora Rowe
Candice B Rusie
ALSO PRESENT
Thomas Michaud Legal Counsel
Timothy Brice Investment Consultant
Kathy Peck Recording Secretary
Call to Order
Chairman Haddad called the meeting to order at pm A quorum was present
Approval of Consent Aeenda Items
MrChomiak moved and Ms Rowe seconded approval of the Consent Agenda items ab which include the
followinga Minutes of Augustb Invoices as of September which read as follows
jjMerrill LynchLoomisMerrill LynchLoomis
Total
Ayes All
Motion carried
New Business Receive and File Citv ofStClair Shores Police Fire Retiree Health Care Plan Actuarial
Valuation Report as of June
Mr Haney stated the actuaries analysis of our health care plan wasdistributed and offered to invite the actuaryto the next meeting This analysis is required every otheryear Mr Michaud would recommend bringing them
in especially since we pay for the service Mr Haney would not expect the funded ratio increase to continue
because this is not being funded right now The arc even though it is not being funded went from million to
million which is an actuarial required contribution On a pay as you go basis costs will continue to rise New
employees are putting into the fund which is a little help Every dollar counts Chairman Haddad stated the
Board will have time to digest this and the actuary will be at the next meeting
Mr Chomiak moved and Mr Haney seconded approval to Receive and File the City of St Clair Shores Police Fire
Retiree Health Care Plan Actuarial Valuation Report as of June
Ayes All
Motion carried
Unfinished BusinessThere was none
Police Fire Retiree Health Care Trust Board
SeptemberPage of
Other business to properly come before the Board There was none
Audience participation There was none
Adjournment
Mr Haney moved and Ms Rowe seconded approval to adjourn the meeting
Ayes Aft
Nays None
Motion carried The meeting adjourned at pm
The next meeting will be held October The November and December meetings will be consolidated
and held December
Police Fire Retiree Health Care Trust Board
SeptemberPage of
MINUTESCITY OF ST CLAIR SHORES
COUNCIL SUBCOMMITTEE ON BOARDS COMMITTEES COMMISSIONS
August
PRESENT Council Members Frederick Rusie and Walby
ALSO PRESENT City Clerk Kotowski Joe St John Waterfront Environmental Committee Member and
Recording Secretary Fournier
CALL TO ORDER
Mr Walby called the meeting to order pmand a quorum was present
APPROVAL OF MINUTES OF JUNE
Motion by Frederick seconded by Rusie to approve the minutes of June as presented
Ayes All
INTERVIEWS FOR THE COOL CITIES COMMITTEE
The CouncilSubCommittee on Boards Committees Gommissions met with the following applicants for two regularvacancies and one alternate vacancy on the Cool Cities Committee Henry Castro Christian deRon ChristianKoehler and Liz Rohan Each applicant presented their relative background Additional discussion was held with MrdeRon to inquire about his potential interest in filling a vacant seat on the Waterfront Environmental Committee
Mr Walby explained to each applicant that the Cool Cities Committee meets the second Tuesday of each month at
pmat City Hall Ms Rusie described some of the items and events that Cool Cites is responsible for such as
bike racks recycle containers and an upcoming Pub Crawl
Mr Walby explained that recommendations for filling the vacant seats will be presented to Mayor and Council at their
September meeting
Motion by Rusie supported by Frederick to recommend to Mayor and Council the following appointments tothe Cool Cities Committee and the newly created Waterfront Environmental Committee seat Henry CastroCool Cities term ending Liz Rohan Cool Cities term ending Christian Koehler CoolCities Alternate term ending and Christian deRon Waterfront Environmental Committee term
ending
Ayes All
RESIGNATONSNACANCIESNEWAPPLICATIONS
a Resignations
Motion by Frederick seconded by Rusie to receive and file with regret the following resignations
Joe Backus Ethics Committee
Mary Jane Marrone Cool Cities Committee
Ann Pridemore General Employees Pension Board elected by members of System
Ayes All
b Review of Vacancies
The listing of committeescommissions with vacant seats was reviewed The openings on the St Clair ShoresMemorial Day Parade Committee and Waterfront Environmental Committee was discussed
c Review of New Applications
New applications received after last meeting
Council SubCommittee on Boards August Page ofCommittees and Commissions
Cynthia Gardner Cultural CommissionEllen Montgomery Memorial Parade CommitteeAlan Loncar Planning Commission Zoning Board of Appeals Board of Canvassers Board of Review ParksRecreation Commission
Mr Walby requested that Ms Kotowski invite the following applicants to the September meeting of theCouncil SubCommittee on Boards Committees and Commissions to be interviewed for the St Clair ShoresMemorial Day Parade Committee and the Cultural Committee
St Clair Shores Memorial Dav Parade Committee Cultural CommitteeJudi Layne Cynthia GardnerLinda LoGrassoGreen Rosemary WoontonPatricia McGillenEllen MontgomeryJamie Victory
d Reappointments to Election Commission and General Employees Pension Board and General
Employees Retiree Health Care Trust Board
Expirations Term Ending Date
ELECTION COMMISSION
Carpenter Denise MayDescamps Grace MayIhrie Robert MayKotowski Mary MaySlater Metta L May
General Employees Pension Board
Schoof Kenneth June
General Employees Retiree Health Care Trust BoardSchoof Kenneth June
Motion by Rusie supported by Frederick to recommend to Mayor and Council the reappointments of Denise
Carpenter Grace Descamps Robert Ihrie Mary Kotowski and Metta Slater to the Election Commission term
ending date May and to recommend to Mayor and Council the reappointment of Kenneth Schoof tothe General Employees Pension Board and the General Employees Retiree Health Care Trust Board bothterm ending dates June
Ayes All
OLD BUSINESS
Attendance Reports for Activities Committee Cultural Committee Housing Gommission Parks RecreationCommission and Planning Commission
Mr Walby requested more time to review the attendance reports Ms Kotowski will include this item for discussion atthe September meeting of the Council SubGommittee on Boards Committees and Commissions
NEW BUSINESS
Request from St Clair Shores Memorial Day Parade Committee to increase membership to andalternates
Mr Walby requested that an announcement be made at the September City Council meeting that the
applicants will be contacted by Ms Kotowski for interviews to take place at the September meeting of theSubCommittee on Boards Committees and Commissions
Motion by Walby supported by Frederick to increase the number of members for the St Clair ShoresMemorial Day Parade Committee to and alternates from voting members and alternates
Council SubCommittee on Boards August Page of
Committees and Commissions
Ayes All
PUBLIC COMMENTS
None
ADJOURNMENT
Motion by Fredricks seconded by Rusie to adjourn the meeting at pm
Ayes All
Prepared byCathy Fournier
Recording Secretary
Reviewed byMary A Kotowski
City Clerk
Council SubCommittee on Boards August Page ofCommittees and Commissions
ST CLAIR SHORES WATERFRONT ENVIRONMENTAL COMMITTEESEPTEMBER MONTHLY MEETING MINUTES
TUESDAY SEPTEMBER PM IN THE LIBRARY
Members Present Joe St John Cecilia Nowakowski Steve Kiluk Mark Hodorek Mark BalonErich Eggert Chris de Ron and Peter McInnes
Members Absent Erin Stahl Kevin Hertel Ben DAngelo Dave Rubello Ben Hughes and Heidi McInnesGuests Anne Vaara Executive Director CRWC and Tom Quail Community Outreach CRWC
Minutes from the August meeting were previously approved by email Welcome Chris de Ron
Meet with the Clinton River Watershed Council See attached page far contents of CRWC discussions
Financial UpdatePossible money allocation from CityMark B made a motion to accept from the city to be used for committee projects if the funds are stillavailable Joe Mark B and Steve voted yes Peter and Erich voted no and Chris abstained Motion passed
Committee Reorganization Chairperson other officersThe members present at the August meeting had appointed Joe St John as chairperson Mark Balon as vice
chair Cecilia Nowakowski as recording secretary and Heidi McInnes as treasurer Steve made a motion to
accept the appointments and Chris seconded the motion Motion passed unanimously Itwas decided that a
quorum would be members or of the committee members This will be incorporated into the bylaws CityManager Ben Hughes has volunteered to be the Staff Liaison to the Waterfront Environmental Committee
EntranceExitRamp Cleanup ProjectRain date The fourth Expressway EntranceExit Ramp CleanUpwas a success with volunteers
picking up bags of road debris from the and Mile entranceexit ramps A ring was found The storm
drains at Mile were stenciled NO DUMPING An additional cleanupwas requested by a fewseniors for
at pm There were volunteers removing bags of debris and the storm drains at Mile were
stenciled This same group would like to schedule an additional cleanup on Oct th at pm at Mile
Storm Drain Stenciling ProgramHannah who has worked with us in the past wants to work with the Lakeview HS Green Team to do some
stenciling Mark B has been in contact with Mr Lavender the principal of Jefferson MS regarding stenciling
Student Scholarship ProgramJoe has removed himself from the scholarship selection process because of conflict of interest Chris will
replace him The new selection committee will be Heidi Peter Kevin and Chris Mark B will be contacting the
Lac Ste Claire Kiwanis regarding a third scholarship donor
Other Comments and Updates
a Green Fair in the Park Joe Dave and Mark B manned the table It was suggested that our table be next
to Stevesbooth Our table was similar to MSU so next year we need to be more creative and have cool stuffWe may need to solicit funds to accomplish a great table Mark B will be the Green Fair coordinator
b Monofilament Fishing Line Joe contacted GPW Lake Front Park and they want a recycle bin Information
was turned over to Peter Peter has tried to contact the Grosse Pointe Woods Lake Front Park with no
response from Melissa Sharp Steve Stewart would like to talk to Peter about this projectc Ideas for the Annual meeting Present attendees with sandwich bags of algae material causinglakefront homeowners problems Present PSA at meeting as a kickoffto more upcomingannouncements Have the Pastor from New Life Ministry speak on his involvement with the cleanupd th Annual Nautical Coast Cleanup scheduled for Sunday Maye Anything else Doug Martz has inquired about being an advisor to the committee something to thinkabout Attendance roster for July through June was submitted to the City Clerk yesterday
Next Regular Monthly Meeting Tuesday October meeting at pm in the library
Meeting adjourned at pm CRWC discussion continued on next page
Discussion with Clinton River Watershed Council staff members concerning a letter dated that the
Waterfront Environmental Committee wrote to the CRWC addressing the muck and algae problem on the
northern St Clair Shores shoreline
Anne Vaara Executive Director and Tom Quail Community Outreach Coordinator attended the meetingstating that the CRWC was obligated to help our community in any way to address this problem and to discusstheir continued partnership with our committee
Joe started the discussion off by recommending that we use a three pronged approach to the algae problemAddress the non source point pollution problem in St Clair Shores and in the entire Clinton River watershed
area in the form of a public service announcement PSA Address the goose population problem in
southeast Michigan We distributed a letter that the committee wrote to the MDNR in recommending thatin the name of safety the goose population in southeast Michigan be reduced by The response letter
from the MDNR was also included and work with the Macomb and Oakland counties to somehow reduce
the sewer overflows or increase the quality of the water that is dumped into Lake St Clair from the CSOs
A discussion about geese and how to control them followed At the end of a lengthy discussion Anne and
Tom both agreed with the MDNR response letter which basically said the three methods to reduce local goose
population was landscape changes hunting and hazing Joe still feels that a community food bank is the best
place for these excess geese
The discussion shifted to the non source point pollution problem Fertilizer is a major problem when it enters
the lake We need to look at the code of ordinances in regards to codes applicable to the commercial
landscapers and what if there are any limits on types of fertilizers Fertilizers should not be applied prior to
May or after October The ground will not absorb the chemicals and they will run off into the storm drains
leading directly to the lake This is another area that the public needs to be made aware of the consequencesThis information would make an excellent PSA Anew Michigan law which takes effect on Januaryprohibits the application of lawn fertilizers containing phosphorus unless a new lawn is being established
During the discussions a comment was made that the combined sewer overflows CSOs were fertilizing thelake causing the excess weed growth along the eastern shoreline of Lake St Clair from the Clinton River southto the Grosse Pointes No solutions to the CSOs dumping into Lake St Clair were discussed
There are grant dollars available we just need to illustrate how and where they will be used A great exampleis all the debris collected at the cleanups and annual beach cleanups Documentation is required showingvolunteer hours number ofvolunteers and amount of debris collected
Discussion about producing a public service announcement PSA followed The CRWC has received helpcreating a PSA from CW a TV station in the past It may be the way to go The subcommittee will work on
the PSA to make its debut at the annual meeting in January Lori Penter at channel made a great PSA thatAnne will forward to the committee The main idea would be Take back our Lake
A PSA subcommittee was formed of Joe St John Mark Balon Chris deRon and Steve Kiluk Joe will call
Mary JaneDHerde for some guidance The committee will meet on Oct th at pm in the library to discuss
goals and time frame of actions
COUNCIL MEETING
November
AGENDA ITEMf Recommendations from the Council SubCommittee on BoardsCommittees Commissions
BACKGROUND SubCommittee recommendations from their October meeting are
included in the proposed resolution
ENCLOSURES Resignation letters
Applications for new appointmentsList of Meeting Dates
Boards Commissions Master List
PROPOSED RESOLUTION To approve the Recommendations from the Council SubCommittee on
Boards Commissions Committees as follow
Accept with regret the following resignations Clerk sent a thank you letter
Denise Keck Beautification Committee
Mary Jane Amicarelli Communications CommitteeLee Bertolo Cool City CommitteeKathleen Quackenbush Cool City Committee
John Stevens Cool City Committee
Ronald Woodhouse Fence Committee
Stanley Bittner Compensation Commission deceased
Recommendation from SubCommittee on Boards Committees Commissions to recommend the
following appointments to the Cultural Committee and the Memorial Day Parade Committee as follows
Name Committee Term Ending Date
Cynthia S Gardner Cultural Committee
Rosemary Woonton Cultural CommitteeAlan Loncar Memorial Day Parade CommitteeEllen Montgomery Memorial Day Parade Committee
Recommendation from the Committee for the following reappointments
Name Committee Term EndingDate
Karwoski Dennis
Miller Bill
Melfi Albert
Scavone Steven
Anderson Erik
Martin David
Rascano Diana
Pafermino Leonard
Robets Sarah
Baker David
Schwartzenberg Harold
Eggly JudyRascano Diana
Bobolts Glenda
Johnston Loraine
Activities CommitteeActivities Committee
Board of ReviewBoard of Review
Communications ComCommunications Com
Communications Com
Compensation Com
Cool City CommitteeCultural Committee
Golf Course Committee
Library Board
MayorsAdvisory PanelOlder Persons Advisory ComOlder Persons Advisory Com
Motion by
AYES
NAYS
Seconded by
ABSTAIN
ABSENT
Prepared on behalf of CouncilSubCommittee by Mary A Kotowski City Clerk Date November
w
From
Sent Tues ay October AMTo Esler Greg Kotowski Mary A John LangeSubject Beautification Commission
Hi
This is my letter of resignation from the Beautification Commission I have enjoyed working with the
commission the past three years Unfortunately my time is spread too thin in other areas of my life and
I have not been able to tend to my flower bed or help out with other projects the way l would like to I
want to give someone else the opportunity to join that has more time
Thank you for allowing me the opportunity to work with the Commission
Denise L Keck
PS John It has been great working with you and the entire group I truly appreciate all your help last
year with my bed If anyone ever needs help with planting or weeding let the group know I am willing to
help
FromDHerde Mary Jane
Sent Thursday October AMTo Kotowski Mary A
Subject FW Meeting
from
SentWednesday October PMTo DHerde Mary Jane
Subject Meeting
Hi MJ consider this my resignation from thecomminution commission Wish I could stay
but its just impossiblefor me
Ive enjoyed all the years I was there Saygood bye to all my friends
Love you all Mary Jane Amicarelli
Dear Cool City Committee
I have very much enjoyed my time volunteering for the C C C I want to inform you
however that I am resigning from the committee Due to other engagements Iwill not
be able to commit the necessary hours to volunteer I appreciate the opportunity Cool
City have provided me and I enjoyed my time spent working with all of yous
Sincerely
Lee Bertolo
c
cac
cnccJ
mcx
cn
Page of
Hirzel Tina
From Kotowski Mary A
Sent Monday October AM
To Hirzel Tina
Subject FW Cool City Committee
From Babcock BryanSent Monday October AM
Tolotowski Mary A
Subject FW Cool City Committee
From
SentFriday September PM
To Goran Babcock Bryan Jennifer Hornok Sarah Roberts Margi Armstrong robert fetter Hison
Robert Henry Castro Chris Koehler Iizbarohan@gmaiLcom KathleenZenisek
Subject Re Cool City Committee
Cool City Members
My position with the committee is up at the very end of this month and becauseIm so busy with
school I wontbe renewing it I greatly appreciate the opportunity that the city has given me to
serve our community and in good and bad it has all been a worthwhile experience I hope that the
committee keeps doing great things for the city
Hope to see you all at city and committee events
Thanks
Kathy Quackenbush
Brown Jane
From Babcock BryanSent Tuesday August AM
To Kotowski Mary A Brown Jane
Subject FW J Stevens Resignation
From
SentMonday August PMTo sarahroberts@yahoocomHison Robert Babcock BryanSubject J Stevens Resignation
Dear Mayor Hison Sarah and Brian
It is with regret that I come to you with unfortunate news The simple truth is with work and life
responsibilities Icannotgive the Cool City Committee the attention it deserves
Therefore please accept this email as my resignation effective immediately
Iwish the committee and city much success on all of their endeavors
Best regardsJohn Stevens
Page of
Hirzel Tina
From Kotowski Mary A
Sent Tuesday September PM
To Hirzel Tina
Subject FW retire
Mary A Kotowski MMCSt Clair Shores City Clerk
Jefferson Circle Drive
St Clair Shores MI
maryaascsminet
faxThis message is intended only for the use of the individual orentity to which it is addressed and may contain information that is privilegedconfidential andorexempt from disclosure underapplicable laws Ifthe reader of the message is notthe intended recipient or the
employee or agent responsible for delivering the message to theintended recipient you are hereby notified that any disseminationdistribution or copying of this communication is strictlyprohibited If you have receivedthis communication in error please notify us
immediately by telephone andorreply to thisamail message Thankyou
From Hughes Ben
Sent Tuesday September PMTo Ronald Woodhouse
Cc Hison Robert Rakes Chris Kotowski Mary A Turner Natalie
Subject RE retire
Ron
Thank you far your note It was a pleasure serving on this committee with you wish you and your wife
all the best
Ben
Benjamin M HughesCity ManagerSt Clair ShoresX
From
Sent ues ay September PM
To Hughes Ben
Subject retire
Hello Ben
In case my previousemail didnt go through this is confirmation of my resignation from the cityFence CommitteeeThanks for bearing with an amateur Idid enjoy the experience
Ron Woodhouse
IreofsTlsyCity of St Clair Shores tGfferson Circle Drive St Clair Shores MI ZjPiope Fax wwwscsminet
LCATtON FOROARDSCOMMISSINSAND CAPf MMI CTY CLERS
Please type or print Date
Name LiiI rrAddress fl ISDaJiCr
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Home Phone Numbr Email
Employer
Address Phtnek
Are you a registered voter in the City of St Clair Shors S
How long have you lived continuousfyintheCitypf StCiairShorFARsBoardCommission currently serving on
Number the Advisory Boards or Committees for which you would like to applyin order of preference First Choice Second Choice etc
cfirities mmitteem
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miitese GoitteeAnimal Ordinance Com emGolf Cour
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Historical Commissioni ejieprsoard of Canva vca s inpd a AoHousing
Board of Fence Appeals Housing CommissionBoard of Reuisv k LibraryBoardBuilding Authority Commission inactive MayorsAdvsoryPanel MAPBuildingProperty Maintenance Board of Appeals Mechanical Equipment Arbitration
Charter Study Committee Minimum Standards inactiveCommunications Commission Older Persons Advisory Committee
Compensation Commission Parks Recreation Commission
CoolCit Com i PlanrnngCommiSsionCorrirlorImprovmntAuthority Police FireCiGIIServiceun
Cultural Committee Police Fire Pension Health Care Trust Board
Development Area Citizens Council Sign Arbitration Committee
Dog Park Committee Storm Water Charge Review Board inactiveEconomic Development Corporation inactive St Clair Shores Memorial Day Parade Committee
Election Commission TfFA BrownfiedRedevelopment AuthorityEmployees Civil Service Commission Water Resources Development Advisory Board
Ehics OrdinaraceSubCommittee Waterfront Environmental Committee
EerceArbitration Committee eatsZonin Board of A
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Professional Qualifications andor Work Experience AVeefJEriA CCSSFS A JvCSirIDFS
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References Please iist name and address
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i n J I V lD
Signature GG DateThank you foriour interest in serving on an Advisory Board or Committee The purpose of this
form is to provide the Mayor and City Council with basic information about residents considered for
appomtmentTfe application will be kept oq file fob tvlroyearsk
PLEASE RETURN THIS APPLICATION TO
ST CLAIR SHORES CITY CLERKSOFFICE
Jefferson Circle Drive St Clair Shores MI
rte j t
City of St Clair Shoresefferson Circle Drive St Clair Shores MI
Phone Fax wwwacsminet
APPLICATION FOR BOARDS COMMISSIONS AND COMMITTEES
Please type or print Date
Name U Y Ii c iX
Address YTcT lV
rrCity S C S Zip aaCr
Home Phone Number mail irrtea
Employer r
Address Phone
Are you a registered voter in the City of St Clair Shores S
How long have you lived continuously in the City of St Clair Shores G
BoardCommission currently serving on
Number the Advisory Boards or Committees for which you would like to applyin order of preference First Choice Second Choice etc
Activities CommitteeAnimal Ordinance Committee
Beautification CommissionBoard of CanvassersBoard of Fence AppealsBoard of Review
Building Authority Commission inactiveBuildingProperty Maintenance Board of AppealsCharter Study CommitteeCommunications Commission
Compensation CommissionCool City CommitteeCorridor Improvement Authority
J Cultural CommitteeDevelopment Area Citizens Council
Dog Park CommitteeEconomic Development Corporation inactiveElection Commission
Employees Civil Service CommissionEthics OrdinanceSubCommitteeFence Arbitration CommitteeGeneral Employees Pension Board
General Retirees Health Care investment Board
Golf Course Committee
Historical Commission
Housing Board of Appeals inactiveHousing Commission
Library Board
MayorsAdvisory Panel MAPMechanical Equipment Arbitration
Minimum Standards inactiveOlder Persons Advisory Committee
Parks Recreation Commission
Planning Commission
Police Fire Civil Service Commission
Police Fire Pension Health Care Trust Board
Sign Arbitration Committee
Storm Water Charge Review Board inactiveSt Clair Shores Memorial Day Parade Committee
TIFA Brownfield Redevelopment AuthorityWater Resources Development Advisory Board
Waterfront Environmental Committee
Zoning Board ofAppealsOther
There is consideration being given to air Boards and Commission Meetings on our Cable Station
Do you have any reservations with this
aya
Pease complete and sign the reverse side
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Community ActivitiesandorOther Experience
EducationalBackground
References Please fist name and address
Please indicate reasons for desiring to serve
Signature h s Date
Thank you for your int st in serving on an Advisory Board or Committ The purpose of this
form is to provide the M yor and City Council with basic information about residents considered for
appointment The application will be kept on file for two years
PLEASE RETURN THIS APPLICATION TO
ST CLAIR SHORES CITY CLERKSOFFICE
Jefferson Circle Drive St Clair Shores MI
Aug PM No P tc
SUmitbyraii Print Farrri
CityoSt Clam Shores er ivJefferson Circle brive St Clair ShoresNIjCf T JLI t
Phone Fax wwwscFmine ujrrr
APPLICATIONIOR BOARDS CQMMISSIONS AND COMKTTEPlease type or print DategS
NamerAian Loncar
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Are you a registered voter in the City ofi St Clair ShoresYes Greinc
How Tong have you lived continiausly in the City of St Clair Sharesapprox months
gaardCOmmISSIQn CUrr@ntiy @rVing Onane
Number thePdvisorS Boards or Committees for which you would like to applyirt order of prefer@nGe First Choice Second Ghoice etc
Activities CommitteeAnimal Ordinance CommitteeBeautification CommissionBoard of CanvassersBeard of Cence AppealsBoard df Review
Building Authority Commission jinacfiveBuiidingProperty Maintenance Board of AppealsCharter Study CommitteeCommunications CommissionCompensation CpmrnissipnCool City CommitteeCorridor Improvement AuthorityCultural Committee
Development Area Citizens Ccuncil
Dog Park CommkteaEconomic Development Corporation inactiveElection CommissionEmployees Civil Service GommissionEthics OrdinanceSubCommitteeFence Arbitration CommitteeGeneral Employees Pension Board
General Retirees Health Care Investment BoardGolf Course CommitteeHistorical GpmmissionHousing Board of Appeals Inactive
t Housing Commission
Library Board
MayorsAdvisory Panel MAPMechanical Equipment ArbitrationMinimum Standards inactiveOlder Perspns Advisory CommitteeParks Recreation Commission
Planning CommissionPolice Fire Civil Service CommissionPolice lire Pension Health Cere Trust Board
Sign Arbitration GommitteeStorm Water Charge Review Board inactivetClair Shpres Memorial Day Parad CommitteeTIFA Brownfield Redevelppment AuthorityWater Rescurces Development Advisory BoardWaterfront Edvironmentai Committee
caning Board of AppealsgthEr
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Please complete and sign the reverse side
nub y Lu i I orivl iuo LoL I r L
l hav beena licensed attomey with the StateProfessional Quaiiflcations andorWork ExperienceBar of Michigan since Since Q I have been employed at Alexsy Law Group PC
ferst as a law Clerk and then as an attorney practicing prlmarlyIn the creditorsrights field focusing
on commercial lending matters in both litigation and bankruptcy settings
Community Activities andorother Experience
Educational BackgroundBA magna cum laude Adrian College Adrian MI
JD University of Detroit Mercy School of Law Detroit MI
ReferencesPIas list name and address
I believe my legal background written and oralPlease indicate reasons far desiring to serve
communication skills ability to think critically and overallenhusiasm far the City would make me a great
asset to serve an s board commission or committee deciding on important issues necessary to betterthe
community
Signature bategThank you fflr your interest in serving on an Advisory Board or Committee The purpose of thisform is to provide the Mayor and City Council with basic information about residnts considered for
appointment The application will be kept on file far two years
PLEASE RETURN THIS APPLfCATtON TOST CLAfR SHORES CITY CLERKSLFFICE
BpJefferaon Circlefrtve St Clair Shares Mf
City of Clair shoresr s
fi
Jeerson CircleDrive St Clair Shores IvI y jPhone Pax wwscsminet
APPLICATION FOR BOARDS COMMtSStONS ANDCOIISCIIY
Please type or print Datea I
NameEllert Montgomery
AddfeSSaBon Brae
CjtyStClair Shores jp
Home Phone Numbers Email
EmplayerAddress Phone
Are you a registered voter in the City of St Clair Shoresmss ern L
Haw long have you lived continuously in the Gity of St Clair Shares years
BoardCommission currently serving onrnone
Number the Advisory Boards or Committees for which you would like to applyin order of preference First Choice Second Choice etc
Activities CommitteeAnimal Ordinance CommitteeBeautiftcafion CommissionBoard of CanvassersBoard of FenceAppealsBoard of ReviewBuilding Authority Commission inactiveBuiliingiProperty Maintenance Board of AppealsCharter Study CommitteeCommunications CommissionCompensation CommissionCoot City CommitteeCorridor Improvement AuthorityCultural CommitteeDevelopment Area Citizens Counts
Dag Park CommitteeEconomic Development Carparation inactiveElection CommissionEmployees Civil Service CommissionEthics Ordinant SubCommitteeFenceArbitratiart CommitteeGeneral Employees Pension Board
Genera Retirees Heaifh Care irnestmertt BoardGolf Course CommitteeHistoricaf Commission
Housing Board of Appeals inactiveHousing Commission
Library Baarcl
Mayors Advisory Panel MAPMechanical Equipment ArbitrationMinimum Standards inativeOlderPersons Advisory CommitteeParks Recreation Commission
Planning CommissionPolice Fire Civil Service CommissionPottoe Fire Pension Health Case Trust Board
Sign Arbitration CommitteeStomt Water Charge Review Board inactiveSt Clair Shores Memorial Day Parade CommitteeTIFA Brownfield Redevelopment AuthorityWater Resources Development Advisory BoardWaterfront Environmental Committee
Zoning Board of AppearsOther
There is consideratiofrt being given to air Boards and Commission Pllleetings on our Cable StationDo you have any reservationsavith this
No go ahead
Please complete and sign tfie reverse side
Professions Qualifications andorWork ExperienceLinear Mold and Engineering Livonia Sep April
SCS Memorial Day ParadeCommunity Activities andor Qther Experience
graduate of Lakeview High SchoolEducational Backgroundcurrent student at Maeamb Community with pending transfer to Wayne State University
References Please fist name and address
Please indicate reasons for desiring to serve
l want to be active in my community and help my city keep worthwhile traditions afnre
Signature iv rA TT tj geG
bate
Thank you for your interest in serving on an Advisory Board orCommittee The purpose of thisform is to provide the Mayor and City Council with basic information about residents considered farappointment The application will be kept on file for two years
PLEASE RETIiRN THtSAPPLICATQNTOST CLARSHORES CITY CLERKS OFFICEJefferson Circle Drive St Clair Sfiores Mf
Council Sub Committee on Boards Commissions and Committees
Meeting Dates
tn Tuesday pmJefferson Conference Room
January
February No Meeting
March
Apri
May
June
July No Meeting
August
September
October
November
December No Meeting
Voting Members Council Members Frederick Rusie Walby Alternate Rubino
Staff Liaisons City Manager and City Clerk
Council MeetingNovember
AGENDA ITEM g Receive and deny claim of Suzanne Spalding vs City of St ClairShores and refer to the City Attorney for response
ENCLOSURE Summons and Complaint
PROPOSEDRESOLUTION To Receive and deny claim of Suzanne Spaldidng vs City of St
Clair Shores and refer to the City Attorney for response
Motion by Seconded by
VOTE AYES
NAYS
ABSTAIN
ABSENT
ni
Prepared by Mary A Kotowski City Clerk Date November
vcvc eY
CYlEKS Hi
ATE OF MICHIGAN
INTICItCJ FOR THE COUNTY OF MACOMB
SUZANNE SPALDING
Plaintiffs Case No NOHON
vs
CITY OF ST CLAIR SHORES
Defendant
MARK D WILLMARTHPLaw Office of MarkD Wilhnarth
Attorney for Plaintiff
JeffersonSt Clair Shores MI
w
Jk l
tr
LjL
pmwillmartblawnayahoocom
cMEtcoNYMAGM
THERE IS NO OTHER PENDING OR RESOLVED ACTION WITHIN THE
JURISDICTION OF THE CIRCUITCOURTINVOLVIlVG THE PERSONS
WHO ARE THE SUIFECOF T COMPLAINT ORpETITION
MARK D WILLMARTH
COMPLAINT
NOW COMES the Plaintiff SUZAZNNE SPALDING by and through her attorneys
THE LAW OFFICE OF MARK D WILLMARTH and for her complaint against the above
named Defendant states as follows
Plaintiff is a resident of the City of St Clair Shores County of Wayne State of
Michigan
Defendant CITY OF ST CLAIR SHORES is a Michigan municipal corporation
The incident in this matter occurred in St Clair Shores Macomb County
Michigan
The amount in controversy herein exceeds the sum of TwentyFive Thousand
Dollars
On or about November Plaintiff SUZANNE SPALDING was walking
on the sidewalk on the west side of Jefferson Avenue at the southerly corner of Millenbach in the
City of St Clair Shores
On or about said date Defendant was responsible for the installation inspection
and maintenance ofthe sidewalk as identified herein
When Plaintiff was injured on Defendants sidewalk Plaintiff was without any
knowledge ofthe dangerous and unsafe condition ofDefendantssidewalk
On said date a hazardous and dangerous condition existed on Defendants
sidewalk towit an uneven surface at the joint where the ramp portion of the sidewalk at the
corner joined the rest of the sidewalk
On or about said date Defendant its agents servants andor employees owed
duties to Plaintiff to maintain Defendantssidewalk as a reasonable prudent person would do
under same or similar circumstances and in accordance with the statutes and common law in
such case made and provided but violated said duties in at least one or more of the following
particulars so far as it is presently known
A Creating said dangerous and hazardous condition when the sidewalk andor
ramp was installed
B After knowing or being on notice of the dangerous and hazardous conditions
existing on Defendants sidewalk failed to correct same andor warn of the
dangerous condition
C Failed to make reasonable and proper inspection for dangerous andor
hazardous conditions existing on Defendantssidewalk
D Failed to clean andor correct andor warn of any hazardous andor dangerousconditions of which the Defendant its agents servants andor employees had
knowledge or should have had knowledge by a reasonable and proper
inspection
E Failed to instruct all of its agents servants andlor employees on the proper
care and maintenance of its sidewalk andor in the reporting of dangerousandor hazardous conditions on Defendantssidewalk
F Failed to provide rules procedures andor provide for periodic safetyinspections for the discovery andor correction of dangerous and hazardous
conditions on Defendantssidewalk
G Failed to provide a safe and suitable place for Plaintiff Defendantsinvitee to
walk in safety
H Failed to properly place warning signs or cover Defendantssidewalk so that
dangerous andlor hazardous conditions would be apparent to Plaintiff
I Failed to observe all the duties of care imposed upon Defendants by the
statutes of the State of Michigan Ordinances of the City of St Clair Shores in
which Defendantssidewalk are located and the common law
J Other acts or omissions to be determined as discovery reveals
Plaintiff SUZANNE SPALDIlTG sustained injuries and damages when she
tripped and fell to the ground due to the uneven surface of Defendants sidewalk as a result of
Defendants negligence as alleged herein
As a direct and proximate result of the negligence of Defendant as aforesaid the
injured Plaintiff SUZANNE SPALDING
A Sustained severe bodily injuries including but not limited to her face teethhead brain knees and hands which were painful disabling and necessitatedmedical care
B Suffered shock and emotional damage
C Suffered aggravation ofpreexisting conditions andor reactivation of dormant
conditions
D Was unable to attend to her usual affairs or render services as formerly
E Hampered said Plaintiff in the enjoyment of the normal pursuit of life as
before
As a direct and proximate result of the negligence ofDefendant and the resulting
injuries to Plaintiff Plaintiff did and will continue to incur expenses for hospitals doctors x
rays surgeries medicines and other medical supplies and attention
As a direct and proximate result of the negligence of Defendant as aforesaid
Plaintiff has been compelled to expend and become obligated for large sums of money for
medical care and treatment and in the future will be required to expend and become obligated
for large sums of money for medical care attention and supplies for treatment and aforesaid
injuries which she sustained
WHEREFORE Plaintiff prays that this Court grant a Judgment against Defendant in
whatever amount Plaintiff is found to be entitled for compensatory and exemplary damages and
Plaintiffs actual attorney fees as provided for by statute plus interest and costs
LAW OFFICE OF MARK DWIILMARTH
DWILLMART PAttorney for Plaintiff
Jefferson
St Clair Shores MI
b Faxmwillmarthlawawahoacom
Dated October
aY ki
IIr
pvMCaryr
Attn Filer
In re
EC BY
Macomb CounfyTodd Schmitz
Deputy Clerk ClerkIs D
Circuit Court Case Number Sd
Betty A Oleksik
Geputy Register of Deeds
Case Caption VS ty a Sk L r s
EffectiveiIVIacomb County Circuit Court launched a new program for
electronic filing and service of court documents
This is to inform you that the above mentioned case is deemed anefiling case
pursuant to Administrative Order No
It is Mandatory that all further filings in this matter are to be filed electronicallythrough the courtsEFiling website at
httpefilemacombcountymigov
Kegistration instructions filing instructions the administrative order frequentlyasked questions and information about training sessions for registering and filingcan be found on the courtswebsite at
httpwwwinacombcountymiovcircuitcourtefilehtm
For help withefiling pleaseemail the circuit court at
efilesupport macombovorg
It is required that you serve this notification to all parties when pErfectingservice on the complaint Also if you have not previously provided youremailaddress to our office when submitting documents for filing it is now requiredthat you furnish it in order for us to update our records accordingly
ClerksOfce Register of DeedsN Main St N MainSf
Mountfemens MI Mount Clemens MsZO
Fax faxcnDemand Fax H
httpwwwmacombcouniymiyovclerksofficg Nlicnigpn GLERK htfJWWWftIOCOTbntyfTllOVfgISCBdSclerksoffice@macombceuntymigov duiofStateQ registerdeeds Lmocombcountymigov
SCAO
STATE OF MICHIGANJUDICIAL DISTRICT
SIXTEENTH JUDICIAL CIRCUIT
COUNTY PROBATE
Court address
N Main Street Mt Clemens MI
Original Courtstco
ClYOF S
SUMMONS AND
itifPs namesaddresses and telephone nosZANNE SPALDING
Gary Lane
Clair Shores MI
Plaintiffs attorney bar no address and telephone no
Law Office of Mark D WillmarthMark D Willmarth P
Jefferson St Clair Shores MI
Fax
SUMMONS NOTICE TO THE DEFENDANT In the name of the people of the State of ivrer ye t
You are being sued Y
YOU HAVE DAYS after receiving this summons to file an answer with the court and servea cop rtyor take other lawful action with the court days if you were served by mail or you were served ou ide this state MCR CllIf you do not answer or take other action within the time allowed judgment may be entered against you for the relief demanded
in the complaintssued
T Thisrrnpns Court clerkK
HHIVV e r a
This summons is invalid unless served on or before its expiration date
This document must be sealed by the seal of the court
COMPLAINT Instruction The following is information that is required to be in the caption of every complaint and is to be completed
by the plaintiff Actual allegations and the claim forrelief must be stated on additional complaint pages and attached to this form
Family Division Cases
There is no other pending or resolved action within the jurisdiction of the family division of circuit court involving the family or familymembers of the partiesAn action within the jurisdiction of the family division of the circuit court involving the family or family members of the partieshas been previously filed in Court
The action remains is no longer pending The docket number and the judge assigned to the action are
docket no Judge Bar no
General Civil Cases
There is no other pending or resolved civil action arising out of the same transaction or occurrence as alleged in the complaintA civil action between these parties ar other parties arising out of the transaction or occurrence alleged in the complaint has
been previously filed in Court
The action remains is no longer pending The docket number and the judge assigned to the action are
ocket no Judge Bar no
VENUE
Plaintiffsresidence include city township or village Defendantsresidence include city township or village
St Clair Shores Macomb Coun Michi an St Clair Shores Michi an
Place where action arose or business conducted
St Clair Shores Macomb Count Michi an j r r eeOctober iDate Sig atuofattomeyplaintiff Mark D WillmarthP
nd copy Plaintiff
rd coov Return
CASENOpNO
Court telephone no
Defendants namesaddresses and telephone nosv CITY OF ST CLAIR SHORES
Resident Agent Ben HughesCity ManagerCity of St Clair Shores
Jefferson Circle
St Clair Shores MI
If you require special accommodations to use the court because of a disability or if you require a foreign language interpreter to helpyou to fully participate in court proceedings please contact the court immediately to make arrangementsMC lSUMMONS AND COMPLAINT McRzos MCR MCR iD MCR MCRCabMCRA
Frequently AskefQuestions for FJlcomb Circuit CourtEfilingQ Nhat is the website address for eFilingAhttpsefilemacombcountymigov
Q What browsers can be used to access the eFiling systemP Internet Explorer Google Chrome and Mozilla Firefox are supported browsers
Q What are the fees for eFilingA Efiling only Efiling with service Service only
O Which judges will be participatingA In Phase I only Judge John C Foster and Judge David F Viviano
Q Which case fipesA In Phase I only case types beginning with C N wil be eligible for eFiling
Q Can I file at any time of the dayA Yes eFilings may be submitted to the Court around the clock with the exception of periodicmaintenance eFilings submitted after the close of normal business hours which is currentlypmshall be deemed filed on the next business day
Q Can I file a new case through the website
A No you will still initiate the case through the ClerksOffice If Judge John Foster or Judge David
Viviano are drawn and the case type begins with C or N it will be deemed an efilecase The
GlerksOffice will scan your initial documents far you and place them into the system Any future
documentation MUST be filed through the eFile website
Q Can loptoutof eFilingA Optingoutwill only be allowed under limited circumstances where participatingviould result in an
access to justice issue All requests to optout must be made by motion to the judge of record
Q Will I be able to eFile to an old caseA Not at this time Only cases that are initiated on or after August are eligible for eFiling
Q Can I file multiple documents into a case at one timeA Yes however all documents submitted in a single filing must be related to the same case
Documents for any other case must be submitted separately
Q Can I submit all of my documents as a single Microsoft Word or PDF file
A No each document being filed must be a separate Microsoft Word or PDF file
Q What file formats can be used in the eFiling systemA Most documents can be uploaded as either a PDF or Word Document Proposed Orders must be
in Word format
Q How can I sign a document if it is all electronic
A Signatures will be accepted as follows s John Smith
Q Vlmo do contact if need help with eUniversaFor support please email us at efilesupport@macombgovorg
Q Where can f find instructions and a complete copy of the Administrative Order for the Macomb
eFiling projectAhttpmacombcountymigovlcircuitcourtpdfEFILEAO pdf
Q How are payments to eFiling handledA At the submission screen filers must use Google Checkout as their method of payment Forinformation on creating aGoogle Checkout account please visithttpfcheckoutgooglecom
Q Can use the same Google Checkout account for the entire firm no matter which eUniversa userA Yes each separate eUniversa user can use the same Google CheclCOUt login if they choose Thiscan be handyvhen the entire firm charges to one credit card or payment account but it is used bymultiple attorneys
Q Can view a printable cop ofthe documentation I have submitted through eUniversaA Through CourtviewIubiic access you will be able to see information on the filings you have madeto a specific case type but you will need to contact the Clerks Office in order to obtain printed copiesof what is on file
Q How can I choose to ONLY ServeA Gnce logged in atthe top right of the eUniversa screen is an option for eService This can beused to serve another partysemail but not file to the case A docket entry is made in our Goufiriewthat reflects service
CITY COUNCIL MEETING
November
AGENDA ITEM Request to enter Closed Session as permitted by State StatuteMCIA Section e K McKee vs St Clair Shores
ENCLOSURES Attorney Client privileged document
PROPOSEDRESOLUTION Approve request to enter Closed Session as permitted by State
Statute MCLA Section e K McKee vs St ClairShores
MOTION BY SECONDED BY
Councilmember Frederick
Councilmember McFadyen
Councilmember Rubello
Councilmember Rubino
Councilmember Rusie
Councilmember Walby
Mayor Hison
Prepared by Mary A Kotowski City ClerkvDate November