AMENDED AGENDA

St Clair Shores City Council MeetingMonday April pm

City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet

Call to Order Roll Call and Pledge of AllegiancePresentation Update on the economic stimulus package by US Representative SanderLevinAudience Participation on agenda items minute time limit

defferlen removed at petitioners requestReview of Liquor License OrdinancePublic Hearing to review the assessment roll hear objections to the roll and confirm the roll

for the Special Assessment District for the Dredging of the Maple BenjaminCanal dredging

removed at petitioners requestRequest for special event approval of the World War II Enactment Weekend by theActivities Committee and Parks Recreation Event to be held July from am to

pm and July from am to pm at Veterans Memorial Park

BidsContractsPurchaseOrdersa Request to award bid for Replacement Lockers for Police Department Bids opened

b Request to award bid for Parkside St and Euclid Blvd Water Main Replacement ProjectBids opened rescheduled from

c Request to award bid for Harper Streetscape Irrigation Installation Bids opened

d Request for consideration to enter into a professional services contract with CarlisleWortman Associates for assistance in Energy Efficiency Block Grant funding projects

Consent Agendaa Bills

b Fees Nonec Progress Paymentsd Approval of Minutese Receive File Boards Commissions Committee Minutesf Recommendations from Council SubCommittee on Boards Commissions and

Committees and amendment to Ordinance Communications Commission

Updates and followups from Council MeetingComments by Individual CouncilpersonsCity ManagersReportAudience Participation

Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerks office at or

via Michigan Relay Center at from TTY if auxiliary aides or services are needed Anyone requesting items to be

placed on the agenda must submit the request in writing to the City Clerk days prior to the meeting

In order to provide an opportunity for anyone interested to address the City Council comments by individuals under audience

participation are limited to not more than five minutes per person and that all matters brought to the attention of the City Councilunder the audience participation portion of the Council meeting relate in some material fashion to a matter or issue pertaining to the Cityof St Clair Shores and needing action of this body Please note that only items requiring official Council action will be placed on the

Council agenda Other matters will be considered under the audience participation portion of the meeting

Broadcasts of regular Council meetings are shown via Comcast Cable Channel and WideOpenWest Cable Channel SundaySaturday am Monday Tuesday Thursday at PM Cify Council agendas are also shown on the Community Bulletin Board

COUNCIL MEETINGAPRIL

AGENDA ITEM City Attorney Presentation of Proposed Revision for the LiquorLicense Ordinance

BACKGROUND Request by Council at Council Study Session of December

requesting the option to lower seating and the release oflicenses

ENCLOSURES Correspondence from City AttorneyProposed Ordinance LanguageAgreement Regarding Issuance of Transfer of Class C License

Letter to ApplicantsStudy Session Minutes

PROPOSEDRESOLUTION ApproveDenyadoption of Amendments to the Liquor License

Ordinance Section as presented

Motion by Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENT

r jPrepared by Mary A Kotowski City Clerk Date March

I H R I E O B R I E NATTORN EYS AND COUNSELORS

A PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION

ROBERT O IHRIE PC

DEBORAH FOBRIENRICHARD S ALBRIGHT

CALVIN C BROWNHAROLD A PERAKISDAWN M PROKOPEC

JEFFERSON AVENUE SUITE

POST OFFICE BOX

ST CLAIR SHORES MICHIGAN

TELEPHONE

FACSIMILE

EMAIL ihrieobrieCaolcom

March

Mayor and City Council

City of St Clair ShoresJefferson Circle Drive

St Clair Shores MI

Re Liquor License Ordinance

Dear Mayor and Council

cG I

WILLIAM W KILLEBREW

RETIRED

iq

LAtASHRAR Q

CRS

Please find enclosed the proposed revised Liquor License Ordinance Ihave highlightedthe revisions in red I believe the revisions reflect the consensus of changes requested byCouncil Since there was not total consensus on all issues I have attempted to create amodel

ordinance which can ofcourse be modified at Councils request The essential modifications

made are as follows

seats required for a new quota license

Quota licenses in excess of six maybe granted with

fewer than seats if certain conditions are met

see provisions highlighted in red

Please note that Councils request that certain stipulations with respect to transferring the

Liquor License out of the city and returning the Liquor License to the city state if use ofthe

Liquor License is discontinued will be dealt with via a separate agreement contract which I

have enclosed for your review It is my opinion that the contents of the agreement should not be

included in the Ordinance itself but rather should be the subject of such separate contract

Ihave also inchided for your review a third document entitled To All Applicants Of

Liquor Licenses and Related Permits It is a shortmeilorandum to be given to any Applicant at

the beginning ofthe application process

I H R I E OB R I E N

ATTORNEYS AND COUNSELORS

Mayor and City Council

March

Page Two

Iwill be available to answer any questions that may arise at our City Council Meetingscheduled for April

Thank you for your consideration

Y ery truly

t

Robert D Ihrie

City Attorney

RDIplkEnclosures

MINUTESCITY COUNCIL STUDY SESSION

CITY OF ST CLAIR SHORESJEFFERSON CIRCLE DRIVE

ST CLAIR SHORES MI

Monday December

PRESENT

MayorCouncil Members

ALSO PRESENT

City ManagerCity Clerk

City AttorneyCommunity Services Director

Recording Secretary

CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE

Robert A Hison

Matthew S Ahearn

Ronald J Frederick

Beverly McFadyenMark J Moffitt

David J Rubello

Kip C Walby

Kenneth Podolski

Mary A Kotowski

Robert D Ihrie

Christopher RayesAyla Klein

Mayor Hison called the meeting to order at pm Ms Kotowski City Clerk called the roll with a quorum beingpresent and the Pledge of Allegiance was recited by all present

Mayor Hison expressed condolences to Mr Ihrie for the passing of his father and asked for a moment of silence

STATUS OF LIQUOR LICENSE REVIEW

a Business Survey Results

Mr Rayes stated that letters were sent out to restaurants that were interested in obtaining a liquor license to see

their continued interest to allow for site inspections We inspected each site and sent letters informing the

owners of any violations that we inspected and informed them that the violations needed to be brought up tocode prior to being able to be considered for a license Six of the business owners that were still interested in

being considered were in attendance at this meeting and Mr Rayes acknowledged the presence of Bellacinos

Harper Gim Ling Restaurant Harper National Coney Island Harper Paisanos Pizzeria

Harper Steves Grab Go Jefferson and Sy Thai Cafe Nine Mack Drive

Mr Ihrie wanted to clarify that this process did not take the place of the business still needing to follow theordinance application process for a Class C liquor license

b Proposed Ordinance Amendment Language

Mr Rayes stated direction from Council the last Study Session was that seating requirement lowering and

investment levels for the businesses were moving in the right direction The proposed ordinance languagechange to Section would be

Restrictions on licenses No license shall be issued to

A personcopartnership or corporation unless the premises of the proposed business shall seat a minimum

of persons The minimum number of seats may be reduced to a minimum of personswhen a restaurant is part of a new development that encompasses no less than acres These

provisions shall apply to newly issued licenses only

City Council Study SessionDecember

Page of

STATUS OF LIQUOR LICENSE REVIEW ICONTD

The City Council may release a license to an existing business that has less than the

minimum seating reauirement in conjunction when the following requirements having been

met

a The City controls more than licenses

b The petitioner has invested no less than in the property within the previous three

years of requesting a license unless the establishment less than years old

c The restaurant meets current parking requirements

d The restaurant has operated continuously for at least years within SCS

e The restaurant operator has at least years experience as anowneroperator in restaurant

operations

f Percent of floor area devoted to dining versus bar area is no less than

g Anv otherfactorslthat City Council deems may affect the health safety and welfare or the

best interests of the community

The fact that the City controls more than licenses allows us to make certain provisions regarding the seatingand the investment level of each applicant allowing Council to release a license that would not meet the current

seating When we have developments of acres or greater we can waive the minimum requirements andallow minimum seating requirements

Discussion proceeded regarding proposed ordinance Section to lower the seating requirements fromto and to less seating with conditions The minimum number of seats may be reduced to a minimum of

persons when a restaurant is part of a new development that encompasses no less than acres These

provisions shall apply to newly issued licenses only

Mayor Hison asked Mr Ihrie to explain the ordinance language changes concerning the minimum number of

seating Mr Ihrie replied that we can draft an ordinance that can have the stipulations that we desire in the

writing He said that it is important to remember that putting stipulations in writing in the ordinance may limitCouncil in making future decisions

Mr Rubello said that there are applicants interested in obtaining a license and out of the not one of the

applicants meet the criteria and are not able to seat or even people He thinks that we shouldreward businesses that have remained in St Clair Shores by lowering the restrictions so that they can alsobenefit by getting a license because not many of the local restaurants can meet the criteria

Mayor Hison stated that the seating requirement of people has been in effect for many years and we lookedat the national average to determine if we will consider lowering our requirement He stated that we are

considering waiving some parameters but he thinks that it still is an incentive for new businesses coming into the

City that could apply for the license He asked Mr Rayes if the restaurants that are interested in obtaining a

license are going to correct the violations that they were notified of and Mr Rayes replied that some restaurantshave corrected minor things but they want to wait to see if they would be eligible to apply for a license before

spending money on the repairs

Mr Rubello asked if the requirements for new businesses coming into the City can be a different number than for

the businesses that are already in the City and Mayor Hison responded by saying that we can waive certain

parameters at our discretion for businesses that have been here Mayor Hison said that the number of licenses

that we hold is unless we decide to lower that number

City Council Study Session

December

Page of

STATUS OF LIQUOR LICENSE REVIEW CONTD

Council was polled regarding the proposed ordinance language changes in Section

Member Seating capacity change for all new

a licantSeating waiver to for applicantlocated in a acredevelo ment

Ahearn acres and seatsFrederick acres and seats

McFad en acres and seats

Moffitt acres and seatsRubello acres and seatsWalb acres and seatsHison acres and seats

The Council range on new licenses is seating capacity change for all new applicant and

seating waiver to for applicant in a acre development

Discussion proceeded regarding proposed ordinance criteria language to Section as the number of

licenses could have a sunset clause when the City no longer has more than or licenses available An

investment criteria of investment in the property within the previous years unless the establishment isless than years old Mayor Hison asked Mr Rayes if a restaurant comes to Council and meets the

requirements for parking seating investment and years being here there is a possibility that the number of

licenses may not be available to give away and Mr Rayes said that is correct

Mr Walby stated that the criteria for the restaurant to be in business for years is sufficient rather than years

Mr Frederick felt that if the experience is there and it has been the same owner at the business than the criteriashould be per square foot for investment rather than on total amount spent

Mr Rubello said that the experience should not necessarily be in the City of St Clair Shores and that the

should be taken out of the ordinance because of the fact that many businesses here lease their

buildings and it should be their landlords responsibility to invest money into the building and not the business

leasing the building He favors criteria that a business has operated continuously for at least years within the

City and years experience as an owneroperator in the restaurant operations

Mr Ahearn stated that a business should have operated in St Clair Shores for years and should have yearsexperience operating a restaurant before they are issued a license He said that is not too much moneyto ask the business to invest in their building The license is an inexpensive initial cost for a valuable asset and

the business should repay the favor to the City by investing in the business in St Clair Shores

Ms McFadyen stated that years in St Clair Shores and years experience is very important

Mr Rayes explained that for a business to buy a license it will cost to and thats how thenumber of was put into the ordinance because we would be asking the business to put that money intotheir business instead of expending that dollar amount to purchase a license and transfer it in

Mr Moffitt said that he would like the investment clause eliminated completely

Mr Ahearn brought up the fact these numbers are to protect us from businesses running in and out of our townand taking our license with them Grosse Pointe Woods has a clause that if they give a license to a businessand they go out of business or leave the City the City will regain the license Mr Ihrie said it is permissible to

insert this type of provision and he would review Grosse Pointe Woods language

Mr Podolski stated that the investment clause was there because there was a fear that a business

would get the license and then leave the City If after Mr Ihries review we could incorporate a separate contractso the license would revert to the City the investment amount could be less

Mr Frederick said that if the business closes the City should get the license back but he thinks that if the

business is sold to a new ownerand they are staying at the address or within the City the license should be ableto be transferred to the new owner Once the license is out there should be a way to establish the value of the

license

City Council Study Session

December

Page of

STATUS OF LIQUOR LICENSE REVIEW ICONTD

Mr Ihrie explained that the license has value in ways One way is for the business to make money over the

years and the second way is the selling of the license to another owner

Consideration of the reduction on the number of seating ranges from with the majority of Council atand the seating reduction to seating at a acres site Council was polled on the number of existing

licenses they would consider releasing and there was no consensus number to allocate of the licenses as

follows

Member Number to releaseAhearn or

WalbyMoffitt

McFadyenRubello

FrederickHison

Staff was directed to prepare Ordinance Amendment language for the future Council meeting with the option tolower seating and the release of licenses

Mr Ahearn requested that the proposed language be provided in an informational packet at least one full weekbefore an upcoming Council meeting for time for review

PUBLIC COMMENTS

Fong Chin Gim Ling restaurant Harper stated that they hold pride in their food and wish to complimentthe meals with wine and beer

Sy Va Sy Thai Cafe Nine Mack Dr said that he has met most of the criteria and wishes to have thelicense His competition has a license and this hurts his business

Charlie Rafoul Steves Grab Go Jefferson said that he wants to achieve another dimension to hisbusiness and he feels that he can accomplish that by serving beer and wine He feels that being able to serve

beer and wine will help to offset the rising cost of food He has done a tremendous amount of advertisement andwants to help promote the Nautical Mile and bring in customers from cities such as Rochester and Birmingham

John Marino Paisanos Pizzeria Harper stated that he has been in business since and he receives

many phone calls from people asking if they serve alcohol and believes that people dontcome to his businessthat normally would if he had a license and he wishes to enhance the customers meals

Jack Doerr Bayview asked if there has been any thought on leasing the license to the owners instead of

making the business purchase the license and Mr Ihrie replied by saying that the State owns the licenses and

gives authority to the municipal before issuance

ADJOURNMENT

Motion by Walby seconded by Frederick to adjourn the meeting at pm

Ayes All

THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENTA VERBATIM RECORD

ROBERT A HISON MAYOR MARY A KOTOWSKI CITY CLERK

City Council Study Session

December

Page of

AGREEMENT REGARDING ISSUANCE OR TRANFER

OF CLASS C LIQUOR LICENSE

CITY OF SAINT CLAIR SHORES MI

THIS AGREEMENT is entered into this day of between

hereinafter referred to as Applicant and the CITY OF SAINT

CLAIR SHORES a Michigan municipal corporation hereinafter referred to as City

WITNESSETH

WHEREAS the Applicant has requested that the City recommend to the Michigan Liquor Control

Commission MLCCapproval of the issuance or transfer to it of a Class C liquor license presently held

by a at Saint

Clair Shores Michigan and for approval for the Applicant to utiPize the license at that location

and

WHEREAS as of the date of this Agreement the City has Class C quota liquor licenses

available for possible issuance and

WHEREAS there are currently approximately Class C liquor licenses which were

previously issued by the City from the Citysquota of licenses which are being held in escrow with the

MLCC because the businesses which utilized these licenses have closed and

WHEREAS the Citysability to encourage economic development may be diminished if a

number of liquor licenses are held in escrow and unavailable to the City for issuance as part of its

statutory quota oflicenses and

WHEREAS as a result of the foregoing the City has established a policy that it will not issue new

Class C quota liquor licenses approve transfers ofexisting Class C quota liquor licenses whether active

or in escrow or approve transfers of stock with regard to Class C quota liquor licenses unless the license

applicant is willing to abide by the terms of the provisions contained in this Agreement and

WHEREAS as an inducement of the City to process and approve its application for the issuance

or transfer of the aforesaid Class C liquor license Applicant is willing to abide by the terms of the policyof the City if the Applicants request is approved

NOW THEREFORE in consideration oftheir mutual promise the parties agree as follows

The City will in reliance upon Applicantsagreement herein recommend to the MLCC

approval of the transfer of the above Class C liquor license to be utilized at

Saint Clair Shores MichiganApplicant agrees that if for any reason except for fire or acts of God it should discontinue

the use and operation of the license for a period in excess of ninety consecutive dayswithout the prior written consent of the City then and in that event the Applicant will

return the license to the MLCC and request that its rights to the license be terminated and

that the license not be placed or continued in escrow but instead be returned to the City to

be added to its available licenses under the quota provisions of Section C of the Michigan

Liquor Control Act MCLACas amendedApplicant agrees not to transfer the license outside the City of Saint Clair Shores

Nothing in this Agreement shall prohibit the Applicant from selling assigning or transferringits interest in the licenses andor business nor from transferring the location of the license

within the boundaries of the City subject to the approval of the City and the MLCC

In the event the Applicant transfers sells or assigns its interest in the license andorbusiness to another person or entity it shall make the provision as a requirement of said

sale that the purchaser or purchasers abide by the terms of this Agreement in writing or in

the alternative enter into a new agreement with the City under the same terms and

conditions as stated herein

The City and the Applicant acknowledge that this Agreement and the covenants and

obligations herein are unique and in the event ofdefault by the Applicant the City would

not be able to be adequately compensated in damages ft is therefore agreed that in the

event of a default by the Applicant the City shall have the right to enforce the terms and

provisions hereof by an action for specific performance andor other equitable relief and if

the City prevail in such action it shall be entitled to recover its reasonable costs and

attorney fees

WITNESSES

WITNESSES

By

CITY OF SAINT CLAIR SHORES

By

Its

And ByIts City Clerk

Its City Administrator

LIQUOR LICENSE ORDINANCE Ord Effective March

This article shall be known and may be cited as the St Clair Shores Liquor License Ordinance

PurposeSec This article is established to cause the greatest benefit to the City of St Clair Shores in its

use ofthe powers with regard to the issuance transfer renewal or revocation of liquor licenses

within its jurisdiction This article is established in order to provide an orderly and

nondiscriminatory procedure for the review and approval by the City of St Clair Shores of any

and all requests for liquor licenses or any matter relating thereto or relating to the sale or

dispensation of alcoholic beverages within the City of St Clair Shores Each person firm or

corporation who desires such license approval renewal or transfer ofthe same shall complywith the provisions ofthis article

ord eff March

ApplicabilitySec This article shall apply only to applications for licenses to sell beer wine or spirits for on

premises consumption including but not limited to Class B licenses Class C licenses resort

licenses tavern licenses club licenses and hotel licenses This ordinance shall not in any event

apply to applications for SDM and SDD licenses special licenses granted by the Michigan Liquor

Control Commission oroneday permits as allowed by statute

ord eff March

Definitions

Sec The following definitions shall apply to this chapterPerson firm or corporation These terms as used in this article include any person or legal

entity of whatsoever kind or nature either charitable or profitable that desires to have or is

already possessed of any license issued by the State of Michigan for the sale and dispensationof alcoholic beverages pursuant toa liquor license of any variety within the City of St Clair

Shores

Alcoholic beverages This term shall mean any spirituous vinous malt or fermented liquor

liquids and compounds whether or not medicated proprietary patented and by whatever

name called containing onehalfof one of per cent or more of alcohol by volume

which are fit for use for beverage purposes

ord eff March

Applications for new license

Sec

City application required The applicant must first submit an application for a liquor license

to the City of St Clair Shores The applicant shall submit a current and fully completed City of

St Clair Shores Liquor License Application as prepared and furnished by the city clerk to

City Clerk

City of St Clair Shores

Jefferson Avenue

St Clair Shores Michigan Authorization for investigation The applicant shall as partof the application process authorize the City of St Clair Shores to conduct a background

investigation which will include but not be limited to the criminal financial personal and

business history of the applicantRequired information and applicable fee The city application shall include at least the

following information

Name and address of applicant If a partnership or corporation all persons with an

ownership interest shall be listed

Type of license desired

Address and legal description ofthe property where the license is to be located

A preliminary site plan showing the relationship ofthe proposed structure to the

surrounding property and uses and photographs or drawings of each of the sides of the

structure in which the license shall be operatedA written statement as to the applicants character experience and financial ability to meet

the obligations and business undertakings for which the license is to be issued

Any other information pertinent to the applicant and operation ofthe proposed facility as

may be required by the city council by prior notice to the applicantThe application shall be accompanied by a deposit of a nonrefundable fee in an amount

determined by the city council to cover the cost of investigation review and inspection by the

City of St Clair Shores ofsaid application The application fee at the time of the adoption of this

ordinance shall beTWENTYFIVEHUNDRED DOLLARS

Recommendations from city departments Following the receipt of the fully completed

application fees and such other information as may be requested by the city the city clerk

shall forward the application to the police department fire department building departmentand such other departments as required by the city manager which departments shall make

their recommendations prior to consideration by the city council In making its review the citymay request from the applicant other pertinent information

Placement upon city council agenda Upon receipt by the city clerks office of the

recommendations of the police department building department fire department and other

departments as required the clerk shall cause the application to be placed upon the agenda of

the city council within sixty days after the receipt of the same in the office ofthe clerk All

applications are subject to the final approval ofthe city council

Initial action by city council At the initial meeting before the city council toconsider the

application for a liquor license the city council shall generally take one of the following steps

Ask the applicant toproceed with the submitted plans so that a more detailed and complete

proposal may be heard by the council at a later date provided however that this action by the

council shall not be interpreted to mean approval of the application or the general details of

the proposalPostpone action on the application for a period not toexceed sixty days The sixtyday

limitation for postponement of action may be waived by the applicant if the postponement is

for the purpose of supplying the city council with additional information requested ofthe

applicant by the city council when the applicant is unable to supply the requested information

within that stated time periodRecommend to the liquor control commission of the State of Michigan approval ofthe

applicant above all others for the issuance of a liquor license

Reject the application stating the reasons for this denial

Criteriafor decision on application The city council in making its decision shall consider the

following criteria on the application The applicantsmanagement experience in the

alcoholliquor business

The applicantsgeneral business management experienceThe applicantsgeneral business reputationThe applicants moral character

The applicants financial status and its ability to build andoroperate the proposed facilityon which the proposed liquor license is to be located

Past criminal convictions of the applicant for crimes involving moral turpitude violence or

alcoholic liquorsThe applicants excessive use of alcoholic beveragesThe effect that the issuance of a license would have upon the economic development ofthe

surrounding area

The effects that the issuance of a license would have on the health welfare and safety of

the general publicThe recommendations of the local law enforcement agency building department andor

fire department with regards to the proposed facilityWhether the applicant has demonstrated the public need or convenience for the issuance

of the liquor license for the business facility at the location proposedThe uniqueness ofthe proposed facility when contrasted against other existing or

proposed facilities

The number of liquor licenses issued by the City of St Clair Shores within the past twentyfour months

Sec

a As a condition of the continuing validity of a license hereunder a licensee shall pay an

annual inspection fee to the City of St Clair Shores for a review of the licensees

compliance with the purpose and criteria set forth in this Ordinance Such review shall include

but not be limited to the Citys inspection of the licensed premises for zoning and other

ordinancecodecompliance policy activity on the premises and status with an action taken if

any by the Michigan Liquor Control Commission as well as the verification ofthe current

accuracy of the licenseesinformation on any application data or document originallysubmitted or required for licensing approval pursuant to this Ordinance The licensee shall be

required to supply all information deemed reasonably necessary by the City in updating the

licenseesinformation on file and in its application and to permit the City reasonable access to

its premises and personnel tocomplete its review

ord efF March

TO ALL APPLICANTS OF LIQUOR LICENSES AND RELATED PERMITS

Prior to the City of Saint Clair Shores receiving an application for a license or related permit to sell or

serve alcoholic beverages the applicant must pay anonrefundable application processing fee The Citythoroughly reviews and investigates all persons or corporations applying for licenses to sell or serve

alcoholic beverages The Michigan Liquor Control Act and related rules grant local governments and

police chiefs the authority to conduct investigations of applicants and make appropriaterecommendations to the MLCC Various City departments are involved in the processing reviewinvestigation and recommendation of each application The application process includes the Police FirePlanning and Community Development PlanningJBuildingZoning and the City Clerks Office The

application process expends considerable amounts of employee resources and taxpayer dollars

An application for a liquor license or related permit is not a guarantee of City approval The City follows

an orderly nondiscriminatory procedure for review and recommendation of each application to the

Michigan Liquor Control Commission Prior to paying the nonrefundable application fee each applicantshould be familiar with the Michigan Liquor Control Act Rules and related laws governing the sale of

alcoholic beverages The applicant should also be familiar with Saint Clair Shores City Ordinances

Applicants should pay close attention to the licensing process and restrictions listed in the Saint Clair

Shores Liquor License Ordinance

Applicants who have past criminal convictions offenses involving alcohol and poor business reputationsare likely to receive unfavorable recommendations of approval from the City Applicants who receive

City recommendations of approval must be persons of excellent personal and business reputation who

can be relied upon to consistently promote the general safety health and welfare of the communityApplicants shouldaso consider and review existing or proposed building sites to ensure their conformityto all local Fire Department and Building and Zoning regulations Applicants should also consider

restrictions regarding their proximity to churches and schools Applicants who have concerns or

questions about the licensing process or license application and permit fees are encouraged to contact

the appropriate City department

Prior to the approval of issuance ofany new Quota License City council requires the execution of an

Agreement by the applicant which stipulates that the license being issued will be returned to the citysquota allocation if it is no longer in the operation or being used for a period in excess of daysAgreement Form is attached Further that the license will not be transferred out of the city

City Council MeetingApril

AGENDA ITEM Public Hearing to review the assessment roll hear objections to

the roll and confirm the roll for the Special Assessment District forthe Dredging of the Maple Benjamin Canal dredging

BACKGROUND Last month Council determined there was a necessity to create a

Special Assessment district This is the second step for this

process

This project is totally funded by the residents whom will pay the

entire cost to be divided spread by household basis The cost ofsaid improvement has been calculated to be

per house and the residents request that the payments be

made in two installments

The Ordinance requires that the deposit must be received bythe City prior to this hearing At the time ofpreparing packets the deposithad not been received

ENCLOSURES ResolutionAffidavit of MailingAssessors Certified Copy of RollCharter and Ordinance Provisions

Dredgers Cost CalculationCity Clerk letter regarding required deposit

PROPOSEDRESOLUTION Adopt the Resolution confirming the Special Assessment District

Roll Number Maple Benjamin Canal Dredging for the

improvement of the Maple Benjamin Canal through dredging

Motion by Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk March

WHEREAS MAPLE BENJAMIN CANAL SPECIAL ASSESSMENT ROLL NO Maple Benjamin Dredginghas been prepared and reported by a petition signed by owners oftwothirds ofthe lots adjacent to and

abutting on the canal orwatercourse ofthe Maple Benjamin canal to the City Council for the purpose ofdefrayingthe cost of the following improvement

To dredge from the mouth and lake ward only into Lake St Clair of the Maple Benjamin Canal The legaldescription of the Special Assessment District boundaries is as follows

CouchezsLake St Clair Subdivision Liter Page Lotsand and AssessorsPlat No Liter Page

Lots through and WestsVenetian Gardens Subdivision Liter Page Lots

through Lot except the east feet ofthe south feet Lots and

except the south feet and filled lands lying adjacent to the above described portionsof Lots through

AND WHEREAS said Special Assessment Roll has been reviewed by the City Council at apublic hearing after due

and legal notice thereto given in accordance with the Charter

AND WHEREAS the City Council is satisfied with said special assessment roll as reported by the Assessor to it

NOW THEREFORE BE IT RESOLVED THAT

Said Special Assessment Roll No Maple Benjamin Dredging in the sum of to be

spread over households with a maximum cyst of per household as reported by the Assessor be and

the same is hereby confirmed

The cost ofthe improvement has been calculated at all ofwhich is assessed for Special Assessment

DistrictMapleBenjamin Dredging This project is totally funded by the residents where residents

agree to pay the entire cost by house

Said special assessment roll shall be divided into two installments the first installrentto be due davs

Mav from the rmadon date ofthe saecial assessment roll The second installment shall bedue one year from the duedate of thefirst installment May After the due date of the first installmentinterest shalt accrue on all outstanding balances at an annual rate of six percent Each property owner as

voted by the majority of property owners ofthe Maple Benjamin Homeowners Association shall providepayment of per household at per year

Deposit Sec The lot owners who petition for the improvement shall berequired to deposit in the

office ofthe City Clerk ofthe estimated cost ofthe improvement prior to the hearing on the rolls as providedby Section ofthe City Charter

All unpaid installments of the special assessment roll shall bear interest payable annually at the rate of perannum commencing with the duedate ofthe first installment Penalty Rate The whole assessment against anylot or parcel of land may be paid to the City Treasurer at any time in full with interest and penalties accrued to the

date ofthe payment ofthe next installment Ifany installment of aspecial assessment is not paid when due then

the same shall be deemed to be delinquent and there shall be collected thereon in addition to interest as above

provided a penalty atthe rate ofonehalf of one percent for each month or fraction thereof that the same remains

unpaid before being reported to the Council for reassessment upon the City tax roll

The Homeowners Association has provided the City Clerk in writing which Association Members are authorized to

sign invoices for payment which has been forwarded to the City Treasurer to authorize release of payments

I MaryA Kotowski City Clerk of the City of St Clair Shores do hereby certify that the foregoing is an excerpt from the

minutes of ameeting of the St Clair Shores City Council held on Apri in accordance with the Open MeetingsAct Public Act No of as amended

Mary A Kotowski City Clerk

AFFIDAVIT OF MAILING

State of Michigan

County of Macomb

City of St Clair Shores

RE Special Assessment District for Dredging of the Maple Benjamin Canal

I hereby certify that I mailed by first class mail the attached notices to the names

and addresses on the attached list on March and the notice was published in

the St Clair Shores Sentinel on March and April and posted in each

of the following places Police Station Jefferson Avenue Fire Hall

Harper Avenue and City Hall Jefferson Circle Drive

CITY OF ST CLAIR SHORES

PUBLIC HEARING NOTICE

PUBLIC HEARING ON THE SPECIAL ASSESSMENT DISTRICT MAPLE BENJAMINCANAL DREDGING FOR THE IMPROVEMENT OF THE CANAL THROUGHDREDGING TO REVIEW THE ASSESSMENT ROLL AND HEAR OBJECTIONS TO THE

CONFIRMATION OF THE SPECIAL ASSESSMENT ROLL

PLEASE TAKE NOTICE that the City Council of the City of St Clair Shores has created a

Special Assessment District for the public improvement through canal dredging of the mouthand lake ward only of the Maple Benjamin Canal Copies of the proposed assessment rolland map are on file in the Office of the City Clerk Jefferson Circle Drive St Clair

Shores Michigan

A Public Hearing will be held by and before the City Council of the City of St Clair Shores at

City Hall Jefferson Circle Drive St Clair Shores Michigan on Monday April at

pmor as soon thereafter as the agenda will permit to review the assessment roll hear

objections to the roll and confirm the roll for the Special Assessment District for the Dredging ofthe mouth and lakeward only of the Maple Benjamin Canal

Please note that all aspects of the Roll are open for discussion at the public hearing andinterested persons may also direct written comments concerning this issue to the Office of the

City Clerk Jefferson Circle Drive St Clair Shores MI prior to the time listedabove

Mary A Kotowski City Clerk

Notice People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerks

office at at least ten working days in advance of the meeting An attempt will be made to make reasonable

accommodations

Publish March April

City of St Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

Mayor Council MembersRobert A Hison Ronald J FrederickMayor ProTem Beverly A McFadyenMatthew S Ahearn r Mark Moffitt

City Manager David J RubelloKenneth R Podolski Kip C Walby

March

TO ALL PROPERTY OWNERS OF THE MAPLE BENJAMIN CANAL

NOTICE OF PUBLIC HEARING ON THE SPECIAL ASSESSMENT DISTRICT MAPLE BENJAMINCANAL DREDGING FOR THE IMPROVEMENT OF THE CANAL THROUGH DREDGINGTO REVIEW THE ASSESSMENT ROLL AND HEAR OBJECTIONS TO THE CONFIRMATION OF THESPECIAL ASSESSMENT ROLL

PLEASE TAKE NOTICE THAT a Public Hearing shall be held before the City of St Clair Shores CityCouncil on Monday April at PM in the City Council Chambers located at JeffersonCircle Drive St Clair Shores Michigan on the Special Assessment District for the improvement of the

Maple Benjamin Canal dredging to review the assessment roll and to hear objections to the confirmation

of the special assessment roll

The City has determined that the cost of said improvement shall be borne by special assessment in

proportion to the benefits to be derived The cost of said improvement has been estimated at all

of which is assessed for Special Assessment District Maple Benjamin Canal Each property owner as

voted by the majority of property owners of the Maple Benjamin Homeowners Association shall providepayment of approximately approximately each year per household

The resolution confirming the roll shall provide for payment of the assessment in two installments togetherwith interest on the unpaid balance of the assessments as shall be provided by the City Council in such

resolution

The legal description of the Maple Benjamin Canal Dredging district boundaries is as

follows CouchezsLake St Clair Subdivision Liber Page Lotsand and AssessorsPlat No Liber Page Lots

through and WestsVenetian Gardens Subdivision Liber Page Lots through Lot

except the east feet of the south feet Lots and except the south feetand filled lands lying adjacent to the above described portions of Lots through A map of

the Special Assessment District and a copy of the Special Assessment Roll are available for

public inspection at the Office of the City Clerk Jefferson Circle Drive St Clair ShoresMichigan

Please note that all aspects of the Roll are open for discussion at the public hearing and interested

persons may also direct written comments concerning this issue to the Office of the City ClerkJefferson Circle Drive St Clair Shores MI prior to the time listed above

Appearance and protest at the hearing in the special assessment proceedings is required in order to appeal the amount of the

special assessment to the state tax tribunal at Michigan Tax Tribunal POBox Lansing Michigan A

statement that the owneror any person having an interest in the real property may file a written appeal of the special assessment

with the state tax tribunal within days after the confirmation of the special assessment roll if that special assessmentwas

protested at the hearing held or the purpose of confirming fhe roll

ST CL IR SHORES CITY OFFICES

Mary A of ki City erk

City of Lights St Clair Shores Michigan

SPECIAL ASSESSMENT CERTIFICATE

SPECIAL ASSESSMENT ROLL CERTIFICATE

I Scott T Vandemergel being the duly appointed City Assessor of the City of St Clair

Shores Macomb County Michigan hereby certify that the BenjaminMaple DredgingSpecial Assessment District roll is established for the purpose of dredging

cleaning and maintaining the artificially created watercourse that serves the houseslocated on the BenjaminMaple canal

The BenjaminMaple Canal Dredging Special Assessment District rollcontains a description of all of the parcels of land constituting the BenjaminMaple Canal

Dredging Special Assessment District as established by the City of St ClairShores City Council by resolution adopted on the d day of March and benefitedby such improvement the special assessment cost of each of such parcels of land andthe names of the persons if known chargeable with the cost thereof

also certify that every assessment was made by benefits on a perhouse basis thatsuch benefits equal that portion of the cost assessed against the parcels of land in such

special assessment district that no assessment against any parcel of land thereincontained exceeds the assessed valuation of each such parcel of land and that Ihave complied with all of the provisions of the Charter of said city regulating the makingof such assessments

Dated this t day of April AD at the City of St Clair Shores Macomb CountyMichigan

ScScott T Vandemergel CMAE IV Certificate NoRCity Assessor

City of St Clair Shores Michigan

SPECIAL ASSESSMENT ROLL FOR CITY OF ST CLAIRSHORESpm ROLL FOR YEAR

POPULATION SPECIAL ASSESSMENT DISTRICT DRED

Sp District Parcel Principal Admin Fee Interest Penalty Total Prin Bal TotalHeading Owner Instmnt Payoff Int Payoff

DRED

BENJAMINMAPLE NEHRA CAROUSHOCK CATHERINE

DRED

BENJAMINMAPLE MARKHAM LISA A

DRED

BENJAMINMAPLEFEDERAL NATIONAL MORTGAGE ASSOC

DRED

BENJAMINMAPLERISTAU HELEN J

DRED

BENJAMINMAPLEBROWN DAVIDDNANCY A

DRED

BENJAMINMAPLEGERLOFF RACHEL C

DRED

BENJAMINMAPLE LAYMANHALASFREDDOREEN

DRED

BENJAMINMAPLECHEN HSIAO MEI

DRED

BENJAMINMAPLE KULIKOWSKI ANDREW ET AL

DRED

BENJAMINMAPLE STARK ANDREWT

DRED

BENJAMINMAPLEKUKLA EDWARDBARTELMES C

DRED

BENJAMINMAPLE HOMEOWNERSASSOC AP

DRED

BENJAMINMAPLE DEUTSCHE BANK

BDRED

BENJAMINMAPLE SENSKA WALTERELIZABETH

DRED

BENJAMINMAPLEHERMANNCCANNING J

DRED

BENJAMINMAPLERATHNAW RICHARDSHERRY

DRED

BENJAMINMAPLE LINK CHRISTINE PAUL R

DRED

BENJAMINMAPLE SWITRAS GEORGEG

DRED

BENJAMINMAPLE RUSSELL MARCIA

DRED

BENJAMINMAPLEWALLON JUDITH ANN

BDRED

BENJAMINMAPLEDEBATES JAMES

DRED

BENJAMINMAPLEMCCAULEY MICHAELDONNA

DRED

BENJAMINMAPLEGIESE JEFFREY G

DRED

BENJAMINMAPLERUDI HANSLINDA

PAGE

SPECIAL ASSESSMENT ROLL FOR CITY OF ST CLAIR SHORESpm ROLL FOR YEAR

POPULATION SPECIAL ASSESSMENT DISTRICT BDRED

Sp District Parcel Principal Admin Fee Interest Penalty Total Prin Bal TotalHeading Owner Instmnt Payoff Int Payoff

BDREDBENJAMINMAPLE LYON EARLE D TRUSTEE

DRED

BENJAMINMAPLE BRADY MARYANNRICHARD

DRED

BENJAMINMAPLE SCHUSTER CARLIRENE

DRED

BENJAMINMAPLE HEILER JOHND

DRED

BENJAMINMAPLE COX PATRICIA

DRED

BENJAMINMAPLERADOMSKI ROBERT R

DRED

BENJAMINMAPLE KNOWLES ROBERT P

DRED

BENJAMINMAPLERUSSELL TERRYJANET

DRED

BENJAMINMAPLE KORZETZ PAUL M SHARON A TRUST

BDRED

BENJAMINMAPLEMAISANO FRANK K

BDRED

BENJAMINMAPLE SOUTHERLAND JAMES JUANITARICHARD

BDRED

BENJAMINMAPLEMARINI DOMINIC FRANK

DRED

BENJAMINMAPLE BOJALAD MICHAEL A

DRED

BENJAMINMAPLE EDGEMJMCCLELLANJLCATANIA

DRED

BENJAMINMAPLEMACPHEESCOTTANTOINETTE

DRED

BENJAMINMAPLE OMEGA EPSILON INVESTMENTS LLC

DRED

BENJAMINMAPLEHEPBURN EDWARDLAURIE

BDRED

BENJAMINMAPLEROZANEK JOSEPH F

DRED

BENJAMINMAPLEGRESCHAK KELLY

PAGE

Total Parcels

NEHRA CAROLSHOCK CATHERINE MARKHAM LISA A FEDERAL NATIONAL MORTGAGE ASSOC

BENJAMIN BENJAMIN SOUTH WACKER DR

ST GLAIR SHORES MI ST CLAIR SHORES MI CHICAGO IL

RISTAU HELEN J BROWN DAVID DNANCY A GERLOFF RACHEL C

BENJAMIN BENJAMIN BENJAMIN

ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI

LAYMANHALAS FREDDOREEN CHEN HSIAO MEI KULIKOWSKI ANDREW ET AL

BENJAMIN BENJAMIN BENJAMIN

ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI

O

STARK ANDREWT KUKLA EDWARDBARTELMES C HOMEOWNERSASSOC AP

BENJAMIN BENJAMIN BENJAMIN

ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI

DEUTSCHE BANK SENSKA WALTERELIZABETH HERMANN CCANNING J

CORPORATE CENTER DRIVE MAPLE MAPLE

RALEIGH NC ST CLAIR SHORES MI ST CLAIR SHORES MI

RATHNAW RICHARDSHERRY LINK CHRISTINE PAUL R SWITRAS GEORGEG

MAPLE MAPLE MAPLE

ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI

RUSSELL JAMES D WALLON JUDITH ANN DEBATES JAMES

MAPLE MAPLE MADISON

ST CLAIR SHORES MI ST CLAIR SHORES MI ST CLAIR SHORES MI

MCCAULEY MICHAELDONNA GIESE JEFFREY G RUDI HANSLINDA

MAPLE MAPLE MAPLE

ST GLAIR SHORES MI ST GLAIR SHORES MI ST GLAIR SHORES MI

LYON EARLS D TRUSTEE BRADY MARY ANNRICHARD SCHUSTER CARLIRENE

MAPLE MAPLE BENJAMIN

ST GLAIR SHORES MI ST GLAIR SHORES MI ST GLAIR SHORES MI

HEILER JOHND COX PATRICIA RADOMSKI ROBERT R

BENJAMIN PO BOX BENJAMIN

ST GLAIR SHORES MI LUTHER MI ST GLAIR SHORES MI

KNOWLES ROBERT P RUSSELL TERRYJANET KORZETZ PAUL M SHARON A TRUST

BENJAMIN BENJAMIN BENJAMIN

ST GLAIR SHORES MI ST GLAIR SHORES MI ST GLAIR SHORES MI

MAISANO FRANK K

MAPLE

ST GLAIR SHORES MI

SOUTHERLAND JAMES JUANITARICHARD

MAPLE

ST GLAIR SHORES MI

MARINI DOMINIC FRANK

MAPLE

ST GLAIR SHORES MI

BOJALAD MICHAEL A

MAPLE

ST GLAIR SHORES MI

OMEGA EPSILON INVESTMENTS LLC

COLUMBIA DRIVE

NOVI MI

GRESCHAK KELLY

MAPLE

ST GLAIR SHORES MI

EDGE MJMCCLELLANJLCATANIA

MAPLE

ST GLAIR SHORES MI

HEPBURN EDWARDLAURIE

MAPLE

ST GLAIR SHORES MI

MACPHEE SCOTTANTOINETTE

MAPLE

ST GLAIR SHORES MI

ROZANEK JOSEPH F

MAPLE

ST GLAIR SHORES MI

WATERCOURSES DREDGING CLEANING AND MAIlTTAININGCITY OF ST CLAIR SHORES MICHIGAN Chap EffectiveMay

AnCdinance to provide for the dredging cleaning and maintaining ofartificially created watercourses and the method ofcollection ofthe cost thereof

THE CITY OF ST CLAIR SHORES ORDAINS

Powers ofcouncil artifically created watercourse definedSec The Council shall have the power as provided in Chapter IX ofthe City Charter tocreate a special assessment for cleaning dredging and maintaining artificially createdwatercourses to

permit the free flow ofwater and provide for navigation ofwatercraft The word canal or artificiallycreated watercourse asused in this ordinance shall include all waterways Winning into Lake St Clairand open to navigation by watercraftchap eff May

Special assessment district

Sec The Council shall have the power to create a special assessment district as provided by ChapterIX ofthe Charter if apetition signed by owners oftwothirds of the lots adjacent to and

abutting on the canal or watercourse has been filed in the office ofthe City Clerk

chap eg May

HearingSec The Clerk after certifying to the City Council that thepetition contains sufficient validsignatures shaIl be directed by the Council to fix a time and place to hear any objections to such

improvement as provided by Sec ofChapter IX ofthe City Charter

chap eff May

Statement by lot owners

Sec The lot owners shall submit at the time ofthe filing oftheir petition a statement as to the

present depths ofthe watercourse and further shall state the average depth required to maintain a

navigable watercourse

chap e May

DepositSec The lot owners who petition for the improvement shall be required to deposit in the office ofthe City Clerk ofthe estimated cost ofthe improvement prior to the hearing on the rolls as

provided by Section ofthe City Charter

chap ef May

Marine contractors

Seca Any person dredging cleaning or doing any work under this Ordinance shall be licensed as a

Marine Contractor

Any ordinance or parts ofany ordinance in conflict with any provisions ofthis ordinance are herebyrepealedThis ordinance shall become effective upon publication by the City ClerkThis ordinance shall be published by posting the same in three public places within the city ofSt ClairShores and the Clerk is herebyordered to post the same upon the bulletin board in the Police Station

Jefferson Avenue the Fire Hall Harper Avenue and the City Hall JeffersonAvenue

EnactedMay Effective May

CHAPTER X

SPECIAL ASSESSMENTS

Special assessments for public improvement cost computedSec The council shall have power to determine that the whole or any part of the

cost of a public improvement shall be defrayed by special assessments upon the propertyespecially benefited The cost of surveys and plans for a public improvement and all expensesincident to the proceedings for the making of such improvement and the special assessmentstherefor and for the issuance of bonds in anticipation of such special assessments shall bedeemed to be a part of the cost of the improvement The cost of any improvement shall alsoinclude the cost of acquiring any lands necessary therefor

char eff Jan

Proposed pubiic improvement city manager duties declaration of

intention specialassessment district hearing notice

Sec When the council shall propose to make any public improvement any part ofthe cost of which is to be defrayed by special assessment it shall refer the matter to the citymanagerwho shall prepare or cause to be prepared plans showing the improvement and thelocation thereof and an estimate of the cost thereof Upon receipt of such plans and estimatethe council shall order the same to be filed with the city clerk and if it shall desire to proceedwith the improvement it shall by resolution declare its intention to make such publicimprovement and shall designate the special assessment district and what part or proportion ofthe cost of said improvement shall be made by special assessment against the lots and parcelsof land in said special assessment district and what part if any shall be paid from the generalfunds of the cityThe council shall alsofix a time and place when it wil meet and hear anyobjections to such improvement and tothe special assessment district and shall cause noticeof such hearing to be given by publication thereof twice prior to such hearing in a newspapercirculafiing in the city the first publication to be at least one week prior to the time of suchhearing Such notice shall state that the plans and estimate are on file with the city clerk andshall contain a description of the proposed assessment district At the time of such hearing orany adjournment thereof which may be without further notice the council shall hear anyobjections to such improvement and to the special assessment district and may without furthernotice revise correct amend or change the plans estimate andor district provided that no

property shall be added to the district until notice be given as above provided or by personalservice upon the owners thereof and a hearing afforded such owners The council in order toascertain whether or not a reasonable number of property owners to be assessed desire a

public improvement to be made under the provisions of this chapter may request that a petitiontherefor be presented to it but in event a petition be so filed it shall be advisory only and shallnot be jurisdictional

The costs of any public improvement toaspecial district may be assessed or reassessedagainst that district see CL secd Mich Stat Anno sec

char eff Jan

Proposed pubic improvement determination by council specialassessment roll contents assessors certificate

Sec After the hearing provided for in the preceding section if the council desires toproceed with such improvement itshall by resolution determine to make such improvement andshall approve said plans and estimate as originally presented or as revised correctedamended or changed The council shall also direct the city assessor to make a specialassessment roll in which shall be entered and described all the lots and parcels of land to be

assessed with the names of the respective owners thereof if known and the amount to beassessed against each such lot or parcel of land which amount shall be such relativeportion ofthe whole sum to be levied against all the lots and parcels of iand in the special assessmentdistrict as the benefit to such lot or parcel of land bears to the total benefits to all lots andparcels of land in the special assessment districtlhere shall also be entered upon said roll theamount which has been assessed to the cityatlarge When the city assessor shall havecompleted the assessment roll he shall affix thereto a certificate stating that it was madepursuant to a resolution of the council of said city adopted on a specified date and that inmaking such assessment roll he has according to his best judgment conformed in all respectsto the directions contained in such resolution and to the charter of the citychar eff Jan

Special assessment ro review hearing notice publicationconfirmation

Sec When any special assessment roll shall be reported by the assessor to thecouncil the same shall be filed in the office of the clerk Before confirming such assessmentroll the council shall appoint a time and place when it will meet and review the same and hearany objections thereto and shall cause notice of such hearing and of the filing of suchassessment roll to be published twice prior to such hearing in a newspaper circulating in thecity the first publication to be at least one week before such hearing Such hearing may beadjourned without further notice Any person objecting to the assessment roll shall file hisobjections thereto in writing with the clerk before the close of such hearing or within such furthertime as the council may grant After such hearing the council may confirm such specialassessment roll as reported to it by the assessor or may correct the same as to any matterappearing therein and confirm it as so corrected or may refer it back to the assessor forrevision or may annul it and direct a new roll to be made When a special assessment roll shallbe confirmed the clerk shall endorse thereon the date of the confirmation After suchconfirmation the special assessment roll and all assessments therein shall be final andconclusive

char eff Jan

Special assessments time due apportionment ofcosts

Sec Special assessment shall be payable in one installment or in such number ofapproximately equal annualinstallments not exceedingtenas the council may determine Theamount of each installment if more than one need not be extended upon the special

assessment roll until after confirmation The first installment of a special assessment shall bedue on or before such time after confirmation as the council shall fix and the severalsubsequent installments shall be due at intervals of twelve months from the due date of the firstinstallmeht or from such other date as the council shah fix All unpaid installments prior to theirtransfer to the city tax roll shall bear interest payable annually at a rate to be fixed by thecouncil not exceeding six percent per annum such interest to commence at such time as shallbe fixed by the council The whole assessment against any lot or parcel of land may be paid tothe city treasurer at any time in full with interest and penalties accrued to the date of thepayment of the next installment If any installment of a special assessment is not paid whendue then the same shall be deemed to be delinquent and there shall be collected thereon inaddition to interest as above provided a penalty at the rate of onehalf of onepercent foreachmonth or fraction thereof thatthe same remains unpaid before being reported to the council forreassessment upon the city tax roll The citysportion of the cost of any improvement may bedivided into installments the same as the assessments against lands in the district and in suchcase the provisions of this chapter relative to such installments shall apply to the cityinstallments insofar as they are applicable

char eff Jan

Special assessments Tien after confirmation

Sec All special assessments contained in any special assessment roll includingany part thereof deferred as to payment shall from the date of the confirmation of such rollconstitute a lien upon the respective owners of the several lots and parcels of land Such lienshall be of the same character and effect as the lien created for city taxes and shall includeaccrued interest and penalties No judgment or decree nor any act of the council vacating a

special assessment shall destroy or impair thelien of the city upon the premises assessed forsuch amount of the assessment as may be equitably charged against the same or as by a

regular mode of proceeding might be lawfully assessed thereon

char eff Jan

Special assessments enforcing collection officers duties

Sec When any special assessment shall be confirmed the councilshall direct theassessments so made in the special assessment roll to be collected The city clerk shallthereupon deliver to the city treasurer said special assessment roll to which he shall attach hiswarrant commanding the city treasurer to collect from each of the persons assessed in said rollthe amount of money assessed to and set opposite his name therein and in case any suchperson shall neglect or refuse to pay his assessment or any part thereof upon demand afterthe same has become due then tolevy and collect the same by distress and safe ofthegoodsand chattels of such person Said warrant shall further require the city treasurer on the first dayof May following the date when any such assessments or anypart thereof have become dueto submit to the council a sworn statement setting forth the names of the persons delinquent ifknown a description of the lots and parcels of land upon which there are delinquentassessments and the amount of such delinquency including accrued interest and penaltiescomputed to May first of such yearchar eff Jan

Unpaid special assessments seizure and levy pubiic auction safenotice proceeds

Sec Upon receiving such special assessment roll and warrant the treasurer shallproceed to collect the several amounts assessed therein if any person shall neglect or refuseto pay his assessment upon demand the treasurer shall seize and levy upon any personalproperty belonging to such person found within the city or elsewhere within the state of

Michigan and sell the same at public auction first giving six days notice of the time and placeof such sale by posting such notice in three of the most pubiic places in the city or townshipwhere such property may be found the proceeds of such sale or so much thereof as may be

necessary for that purpose shall be applied to the paymeht of the assessment and the cost and

expenses of such seizure and sale and the surplus shall be paid to the person entitled thereto

char eff Jan

Unpaid special assessments additional penalties return to countytreasurer forcoiection

Sec In case the treasurer pursuant to the provisions of section shall

report as delinquent any assessment or part thereof the council shall certify the same to theassessor who shall reassess on the next annual city tax roll in a column headed specialassessments the sum so delinquent with interest and penalty to May first of such year and an

additional penalty of five per cent of such totalamount and when so reassessed upon said taxroll shall be collected in all respects as provided for the collection of city taxes except from andafter the st day of August of the year of such reassessment and until March first of the

following year there shall be added a penalty of one per cent for each month or fraction thereofthat the same remains unpaid Unpaid special assessments reassessed upon a city tax rollshall be returned to the county treasurer for collection atthe same time and in the same

rnanner as city taxes

char eff Jan

Unpaid special assessments additional remedy assumpsit

Sec In addition to any other remedies and without impairing the lien therefor anydelinquent special assessment together with interest and penalties may be collected in an

action of assumpsit in the name of the city against the person assessed in any court havingjurisdiction of the amount If in any such action it shall appear that by reason of any

irregularities or ihformafites the assessment has not been properly made against the defendantor upon the premises sought to be charged the court may nevertheless on satisfactory proofthat expense has been incurred by the city which is a proper charge against the defendant or

the premises in question render judgment for the amount properly chargeable against suchdefendant or upon such premises

char eff Jana

Spedal assessments parcels of land divided apportionment

Sec Should any lot or parcel of land be divided after a special assessment

thereon has been confirmed and before the collection thereof the council may require theassessor to apportion the uncollected amounts upon the several parts of such lot or parcel ofland The report of such apportionment when confirmed shall be conclusive upon all partiesprovided that before such confirmation notice of hearing shall be given to all the interestedparties either by personal service or by publication as above provided in case of an originalassessment roll

char eff Jan

Special assessments deficiency additional pro rata assessment excesspayable to city exception

Sec Should the assessments in any special assessment roll prove insufficient for

any reason including the noncollection thereof to pay for the improvement for which they were

made or to pay the principal and interest on the bonds issued ih anticipation of the collection ofsuch assessments then the council shall make additional prorata assessments to supply thedeficiency but the total amount assessed against any lot or parcel of land shall not exceed thevalue of the benefits received from the improvement Should the amounf collected onassessments prove larger than necessary by five per cent or less the amount of the original rollthe council may place the excess in any of the funds of the city but if such excess shall exceedsuch five per cent then the same shall be credited prorata on the assessments against theseveral parcels of lands according to the amounts thereof such credit as to each parcel to bemade upon the unpaid installments in inverse numerical order provided that if as to any parcelthere shall be no unpaid installments or if the unpaid installments are less han the amount ofthe credit then such total or surplus amount of credit shall be applied toward the payment ofthe next city tax levied against such property If the city shall have been assessed for anyportion of the cost of the improvements then it shall be considered in the same category as theowner of private ands and shall be entitled to its share of any such excess except that anyamount due to the city which in case of private lands would be applied to the payment of citytaxes shall be refunded to the city in cash

char eff Jan

invalid assessment power to makenewassessment procedureSec Whenever any special assessment shall in the opinion of the council be

invalid by reason of irregularity or informality in the proceedings or if any court of competentjurisdiction shall adjudge such assessment to be illegal the council shall whether theimprovement has been made or not or whether any part of the assessment has been paid or

not have power to cause a new assessment to be made for the same purpose for which theformer assessment was made All proceedings on such reassessment and for the collectionthereof shall be conducted in the same manner as provided for the original assessment andwhenever the assessment or any part thereof levied upon any premises has been so set

aside if the same has been paid and not refunded the payment so made shall be applied uponthe reassessment and the reassessment shall to that extent be deemed satisfied

char eff Jan

Expenses chargeable to single premises

Sec When any expense shall have been incurred by the city upon or in respect toany single premises which expense is chargeable against such premises and the ownerthereof under the provisions of this charter or any ordinance of the city or law of the state ofMichigan and is not of That class required to be prorated among the several lots and parcels ofland in a special assessment district an account of the labor material and service for whichsuch expense was incurred with a description of the premises upon or in respecttowhich theexpense was incurred and the name of the owner if known shall be reported to the treasurerwho shall immediately charge and bill the owner if known The treasurer at the end of eachquarter shall report to the council all sums so owing to the city and which have not been paidwithin fifteen days after the mailing of the bill therefor The council shall at such times as it maydeem advisable direct the assessor to prepare a special assessment roll covering all suchcharges reported to it together with a penalty of ten per cent Such roll shall be filed with theclerk who shall present the same to the council Thereafter the same proceedings shall befollowed in respect to such special assessment roll as are provided in section etseq of this chapter and all the provisions of said secfions with reference to specialassessments generally shall apply to special assessments under this section insofar as thesame may be applicable

char eff Jan

Council power to efFect improvementSeca Ih any case where the provisions of this chapter may prove to be insufficient

to carry into full effect the making of any special assessment the council may by ordinanceprovide any additional steps or procedure required to effect the improvement by specialassessment

char eff Jan

Tax exempt lands

Sec No lands in a special assessment district which are benefited by theimprovemeht therein shall be exempt from assessment but if the same are owned by a publicor other corporation exempt by law from the payment of special assessments then the specialassessments against such lands or the installments thereof sha be paid by the city as thesame become due or may be paid in advance of their due dates

char eff Jan

J

I r CiJ C

nc

Hrarr sj trJW rl

PhoneFax

Maple Benjamin Canal Assoc

LARE Request for DredgingFY FY

Dear Jeff

Dean Marine Excavating Inc proposes to furnish and perform all the Labor and equipment necessary to

perform the project as follows

Dean Marine Excavating Inc proposes to mechanically dredge approximately cubic yards FY

a balance of cubic yards FYof non contaminated material from the entrance channel Material

will be dredged transported and disposed of at an upland location All dredging will be in accordance to

MDEQ permit USAGE permit

The above project will be at a cost of per cubic yardFY Cost

FY Cost

Total Cost

Payment Schedule

Progress payments for the above project as follows

Deposit of due upon acceptance signature of the proposalInvoices will be mailed or delivered at the beginning of each week during progress of the work

Payments are due within Days following receipt of invoices

This proposal may be withdrawn by us if notaccepted in days

ACCEPTANCE OF PROPOSAL The above prices specifications and conditions are satisfactory and

we herby accept You are authorized to do the work as specified Payments will be made as outlined to

Dean Marine Excavating Inc

Date ofAcceptance Date

Authorized Signature Dean Williams Date

LIMING PAGE

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MALEST GLAIR SHORES iVII

Phone G

Date S g

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City of St Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

MayorRobert A Hison

Mayor ProTem

Matthew S Ahearn

City ManagerKenneth R Podolski

Council Members

Ronald J Frederick

Beverly A McFadyenMark J MoffittDavid J Rubello

Kip C Walby

January

Received from Jeff Giese Maple St Clair Shores MI

petitions in support of mechanical dredging of the MouthBay of the Maple BenjaminCanal with a special assessment of approximately per homeowner from

Maple Benjamin Canal Association j

CityClerk

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City of Lights St Clair Shores Michigan

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City of St Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

MayorRobert A Hison

Mayor ProTem

Matthew S Aheam

City ManagerKenneth R Podolski

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Council Members

Ronald J Frederick

Beverly A McFadyenMark J Moffitt

David J Rubello

Kip C Walby

March

Mr Jeff Giese

Maple Benjamin Canal Association

Maple StreetSt Clair Shores MI

RE MapleBenjamin Canal Dredging Special Assessment District

Dear Mr Giese

This letter is to serve as a reminder that the Public Hearing for the Special Assessment District

MapleBenjamin Canal Dredging is scheduled for Monday April at pm The

Charter provision regarding dredging special assessments requires receipt of of the estimated cost

prior to the public hearing as follows

DepositSec The lot owners who petition for the improvement shall be required to deposit in the office

of the City Clerk of the estimated cost of the improvement prior to the hearing on the rollsas provided by Section of the City Charter

Please feel free to contact my office at ifyou have any questions

Sincerely

Mary A Kotowski

City Clerk

City of Lights St Clair Shores Michigan

City Council MeetingApril

AGENDA ITEM Request for special event approval of the World War II Enactment

Weekend by the Activities Committee and Parks RecreationEvent to be held July from am pm and July from

am pm at Veterans Memorial Park

BACKGROUND This was originally approved by Council on February and

is back today due to a change in the organization sponsoring theevent

ENCLOSURES Application for Special Event from FebruaryEvent Flyer from last years event

Police Fire Chiefs emailMinutes of

PROPOSEDRESOLUTION ApproveDeny Request for special event approval of the World

War II Enactment Weekend by the Activities Committee and Parks

Recreation Event to be held July from am pm and

July from am pm at Veterans Memorial Park subject to

naming the City as an additional insured on their publicliability insurance prior to the event providing further

information to the Fire Chief as addressed in his memo and

providing a detailed itinerary no later than July as well

as agreeing to reimburse the City for the costs associatedwith police arotection for the event

Motion by Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerl Date March

PrintForm

ity oJtCairoresPermit for Special Events

City ClerksOffice PhoneJefferson Circle Drive Fax

St Clair Shores MI marya@scsminet

Date March

Name of OrganizationBusiness Activities Committee

Address Jefferson Circle Drive SCS

PhoneContact Person Ronfrederick

Address Jefferson Circle Drive SCS

Phone

Name of Event World War II Enactment Weekend Type Of Event Military History

Date and Time of Event July am to pm July am to pm

Location Of Event Veterans Memorial Park

Details of the Event Militaryreenactments vehicles collectables

IF USING A CITY PARK PLEASE BE SURE TO SECURE A PARK PERMIT FROM PARKSRECREATION STEPHENS

YES NOWill you be putting signs up Ifyes please apply for a temporary sign permitWill you be using a tent If yes you must provide fire retardantsWill you be using outside electricity if yes you must contact CDI forElectrical Ins ection fee and rovide us with recei t

Will sidewalks be used

Will streets be used xAre barricadescones requestedHow many barricades conesMust be returned to DPW followin work da OOam m

Deposit required for overtime costs to cityThe following documents must be attached

A detailed map showing the location of the event streets to be closed and affected intersections

Approval letters from the affected neighborhood residents and businessesPlease Submit any additional information that may be pertinent such as

Brochures Letters of Recommendation Requested miscellaneous support documents on Organization letterheadThe applicant hereby applied for anoncompetitiveSpecial Event permit for the event described above and on theattachmentsThe applicant agrees to hold harmless indemnify and defend the City of St Clair Shores its officers and employeesfrom any liability which may arise out of this event Applicant shall maintain General Liability Insurance with limits ofliability of not less than One Million Dollars per occurrence and or aggregate combined single limit forpersonal injury bodily injury and property damage St Clair Shores shall be named as an additional insured on

applicantsGeneral Liability Insurance Policy and also shall be named on applicantsautomobile policies if any vehicleswill be used AMOUNT MAY NEED TO BE INCREASED DEPENDING UPON SIZE OF EVENT SUBJECT TOAPPROVAL OF CITY MANAGERThe applicant agrees to comply with all City and County ordinances andregulations in connection with the event and to

pay the City for its direct costs in connection with staging this event if assessedSpecial Events with Music Disclaimer Should the PD receive a complaint regarding the volume of the music and theresponding officers determine the volume to be unreasonable the responding officers shall summon anondutysupervisor If the responding supervisor deems the music volume unreasonable the ApplicantHomeownershatl reduce

the volume to a level deemed acceptable by the onduty supervisor Should the ApplicantHomeownerfall or refuse toreduce the volume to a reasonable level as determined by the supervisory officer then the permit would be void and thehomeowner would be subject to any and all enforcement action

Applicants Signature

DATES ROUTED TO DEPARTMENTS FOR INSPECTIONSThe foregoing information is provided for you information andor approval Please acknowledge and return tothe City Clerksoffice

Department Approved Signature Cost

estimates I

Community Development

City Clerk

FireRoute

Insurance waivers requiredInsurance Participant WaiversHold Harmless

Police w UzDepartment ofPublic Works

Route Road Closures

Parks Recreation

This Permit as requested is hereby approved subject to the following conditions

APPROVED DENIED DATE

Kenneth R Podolski City Manager Mary A Kotowski City Clerk

Note This permit does not relieve applicant from meeting any applicable requirements of lawor other public bodies or agencies

CC Police Department Shift CommandersTraffic LtCode Enforcement with attachmentsFire Marshal with attachmentsTim Haney if insurance neededDPW IfapplicableParks Rec IfapplicablePetitioner

ATTENTIONSouth East Michigan Military Enthusiasts

VFW Bruce PostSaint Clair Shores Michigan

with

The Wolverine Military Relics Showand theGreat Lakes Chapter COMPANY A of the

Military Vehicle Preservation AssociationPRESENTS

WWII and Veterans Weekend

AugustSAT AM TO PM SUN AM TO PMHONORING OUR VVWIL AND ALL TJS MILITARY VETERANS

FEATIRING

MILITARY VEIICLE RALLY AND DISPLAYSWWII MILITARYREENACTORS

US MILITARYDISPLAYSMILITARY MEMORABILLA SHOW

EVERYONE WELCOMEFOOD AVAILABLE ON SITE

Daily Adult AdmissionLocation Jefferson Ave mile north of Mile Road

St Clair Shores MichiganTHIS A FREE EVENT FORREENACTORS

MILITARY VEHICLE OWNERSFree Periodnonperiod camping for vendors vehicle owners

Indoor Vendor Tables ea Outdoor Pavilion tables ea

Outdoor vendorxft urea ea

Open to vendorsreenactors and vehicle owners Fridav at NoonFOR INFORMATION CONTACT

REEFE RENFORTH PAUL PALAZZOLO

Page of

Munteanu Raluca

From Kovalcik Matt

Sent Tuesday March AM

To Munteanu Raluca

Subject RE Special Event WW II Enactment Weekend

With the Fire Marshals concerns addressed the Fire Department has no concerns as the event is requested

Does this committee plan on adding itemsevents such as helicopter rides smoke any ammo on site etc

From Munteanu RalucaSent Tuesday March AMTo Burnett Charles Dumas Curt Esler Greg Haney Tim Hejza John Irvine Kim Kotowski Mary AKovalcik Matt Rayes Chris Willette ThomasCc Kotowski Mary A Irvine Kim

Subject Special Event WW IIEnactment Weekend

Please review the attached Permit for Special Events submitted by

Activities Committee for the World War II Enactment Weekend to take place July

They are scheduled to appear beforeCouncil on April Please email Mary Kotowski your approval or

concerns This event was previously approved the only change is the sponsorship

Raluca Munteanu

Clerk III

St Clair ShoresJefferson Circle Drive

St Clair Shores MI

munteanur ascsminet

Page of

Munteanu Raluca

From Burnett Charles

Sent Wednesday April AM

To Munteanu Raluca

Cc Kotowski Mary A Willette Thomas

Subject RE Special Event WW II Enactment Weekend

Still the same The police department does not object to the event however I request approval isconditioned on the petitioner disclosing with the PD Lt Tom Willette a detailed itinerary no later than

July Ol as well as agreeing to reimburse the city for the costs associated with police protection for

the event

Charles R urnettChief of Police

St Clair Shores Police DepartmentPhone

FAX

From Munteanu Raluca

Sent Tuesday March AM

To Burnett Charles Dumas Curt Esler Greg Haney Tim Hejza John Irvine Kim Kotowski Mary AKovalcik Matt Rayes Chris Willette Thomas

Cc Kotowski Mary A Irvine Kim

Subject Special Event WW II Enactment Weekend

Please review the attached Permit for Special Events submitted by

Activities Committee for the World War II Enactment Weekend to take place July

They are scheduled to appear before Council on April Please email Mary Kotowski your approval or

concerns This event was previously approved the only change is the sponsorship

Raluca Munteanu

Clerk III

St Clair ShoresbJefferson Circle DriveSt Clair Shores MI

munteanurascsminet

PRESENTATIONS CONTD

At this time Ms Roberts introduced her staff Ms Lauren Borsen who is her Chief of Staff and Mr Scott

Newman Legislative Aide She added that she can be reached by calling DISTor her email

sarahab sernigv

REQUEST FOR SPECIAL EVENT APPROVAL OF THE WORLD WAR II AND VETERANS WEEKEND FRS

Mr Ester Director of Parks and Recreation explained that the Mens Auxiliary VFW conducted atwodaywar re

enactment in and the event wasa huge suss The Auxiliary would like to expand the event this year andhold it at Veterans Memorial Park on July All aspects of this request have been researched by the Finance

Director the City Attorney Risk Management and staff Mr Van Doran has recommended that the Mens AuxiliaryVFW meet the necessary vendor insurance requirements provided by Michigan Municipal Risk ManagementAuthority

Mr Paul Palazolo and Mr Joel Evangelista VFW Mens Auxiliary members explained that some attradians of the

project includes military vehicles on display militaryreenactors military battlereenactments a Dday type beach

assault reenactment helicopter rides military relics collectible sales firearm displays and demonstrationsparachute jumpers and other events

Mr Ester stated this organization would be treated just like the carnival and that they would be able to return the parkgrounds to the status they were at before the event Parks and Recreation would be receiving per ticket on theadmissions Mr Ester stated they plan to use these funds to repair and enhance the Veterans Memorial area at the

park

Motion by Ahearn seconded by Frederick to approve the Special Event of the World War II and VeteransWeekend to be held July and July at Veterans Memorial PaHc subject to the execution of a Hold

Harmless Agreement providing the Police and Fire Departments a detailed itinerary by Julyproviding the Citt with the necessary vendor insurance requirements and naming the City as an additionalinsured on their liability insurance for the event

Ayes AN

PUBLIC HEARING FOR THE CONSIDERATION OF NECESSITY FOR THE CREATION OF A SPECIAL

ASSESSMENT DISTRICT MAPLE BEACH CANAL DREDGING AND SET PUBLIC HEARING

Mayor Hison explained that the district consists of households and there are twentytwo of signaures in favorof the project or were secured

Mr Ihrie added that of abutting property owners of a canal are required to petition the City for a speaalassessment The City creates the special assessment and the funds come from property owners Each propertyowner will pay one annual amount toward and fund the cost of dredging the canal The funds are funneled throughthe City as a conduit onlywith the City ailing as the collection agency

The approximate total cost of the project will be between to The residents have requested the

assessment be based on a flat amount per household as opposed to a per front frontage basis The proposeddredging area will be approximately to cubic yards from the mouthbayentrance channel into Lake St Clair

of the MapleBeach Canaf The City is not a participating member in the dredging and will not advance funds for this

project

Mayor Hison opened the Public Hearing at pm No one in the audience wished to speak Mayor Hison Gosed

the public Hearing at pm

Motion by Walby seconded by McFadyen to adopt a Resolution creating the Special Assessment District forthe Maple Beach Canal dredging of the moutiUbay entrance channel which reads as follows

WHEREAS the City Council has determined it necessary to undertake the following improvements as

requested by the Maple Beach resident petitions and

WHEREAS to create a special assessment district Maple Beach Canal Dredging

City Council MeetingFebruary

Page of

CITY COUNCILAPRIL

AGENDA ITEM a Request to award bid for Replacement Lockers for Police

Department Bids opened

BACKGROUND On March the City of St Clair Shores received bids for

replacement lockers for the Police Department Shelving Inc was

the lowest bidder at

ENCLOSURES Bid Tab

PROPOSED

RESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedeny a request to award bid for

replacement lockers for Police Department to Shelving Inc at

VOTE Ayes

Nays

Abstain

Absent

Prepared by uuCaryl Phillips Comrahunity Services Dept Secretary

Reviewed byCommunity Services Director

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CITY COUNCILAPRIL

AGENDA ITEM b Request to award bid for Parkside St and Euclid Blvd Water Main

Replacement Project Bids opened

BACKGROUND On March the City of St Clair Shores received bids for the

Parkside St and Euclid Blvd Water Main Replacement Project Per

the attached recommendation from Anderson Eckstein and

Westrick Inc since the low bidder Murphy Pipeline submitted an

unsolicited alternate not in accordance with the bidding documentthe next lowest bidder isFDMContracting Inc at

ENCLOSURES Memo from Bryan Babcock Assistant City EngineerLetter of Recommendation from Anderson Eckstein Westrick Inc

BidTab

PROPOSED

RESOLUTION

It was moved by CouncilpersonCouncilpersonSt and Euclid Blvd Water Main

amount of

VOTE Ayes

Nays

Abstain

Absent

Prepared by

and supported byto approvedenya request to award the Parkside

Replacement Project toFDM Contracting Inc in the

Caryl RjhilripsComiPnunity Services Dept Secretary

Reviewed byBryan Babcoc Engineering Assistant

MemoTO Kenneth R Podolski City ManagerFROM Bryan Babcock PE Assistant City EngineerDATE AprilSUBJECT Local Water Main Replacement Project

Parkside Beaconsfield to Mile Euclid Jefferson to Gr MackCC Christopher R Rayes RA AICP Community Services Director

On March the City of St Clair Shores received bids for the Local Water Main

Replacement project The low bidder is FDM Contracting Inc Annsbury Suite

Shelby Township MI at The bid is being awarded using the alternatebid prices to install CPVC pipe This is a savings of from the base bid of

installing ductile iron pipe at

Costs associated with this project are budgeted in the current FY budget accountno and are as follows

Watermain Construction Bid AmountEngineering Inspection Contingency of CosstTotal

An unsolicited bid was also submitted by Murphy Pipeline Contractors Inc as shown on theattached bid tabulation to install the new main using a pipe bursting method The bid was

submitted with unbalanced numbers assuming that certain pay items would not be needed

using this method The project was designed and bid using an open trench method as pipebursting has historically always been more costly In order to use the pipe bursting methodthe project would have to beredesigned and rebid at an added cost and without certaintythat it would come in at a lower cost We do have a future project that we plan to bid usingthese alternate methods to determine if the cost is now lower than open trench

Therefore based on the recommendation of our consulting engineers and past experiencewith this contractor such as the Bon Brae and Frazho storm sewer installation projects in

we recommend award of the Local Water Main Replacement project to FDM

Contracting Inc in the amount of

Page MEMOLocalWM Repl

ANDERSON ECKSTEIN AND WESTRICK INCj Schoenherr Road Shelby Township Michigan

Civil Engineers Surveyors Architects

March

Bryan Babcock PE

Assistant City EngineerCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores Michigan

Reference Parkside Water Main Beaconsfield to MileEuclid Water Main Jefferson to Gr Mack

AEW Project No

Dear Mr Babcock

We are forwarding herewith the tabulation of bids received on March for thereferenced project The low bidder was Murphy Pipeline of Jacksonville Florida Sincethey submitted an unsolicited alternate not in accordance with the bidding documentsthe references of the next lowest bidder FDM Contracting Inc were checked OurOffice has worked with this company several times in the past and finds them capableof completing this type of work They have completed similar work for the City of StClair Shores as asubcontractor on the Local Paving Project

In order to use the alternate proposed by Murphy Pipeline the project would have to be

redesigned and rebid This would add an estimated in design costs andwouldntguarantee that the new prices would come in lower In fact we have bid pipebursting as an alternate in the past and the prices have always come in higher

Therefore based on the information provided above and the available funds we

recommend the City award a contract for the referenced project including the solicitedalternate for CPVC pipe to FDM Contracting Inc Annsbury Suite

Shelby Township Michigan in the amount of their bid beinglowest

Sincerely

n R Chown PE

Olettersrecommendation doc

Fax Engineering Strong Communities wwwaewinccom

ANDERSON ECKSTEIN WESTRICK

SCHOENHERR ROAD

SHELBY TOWNSHIP MiCHiGAN

BID TABULATION

AEW PROJECT NO

AND

RfRHRfiRRRffRHYRR

Corrected by Engineer

ProjectPARKSIDE WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

ANDEUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

Owner City of St Clair Shores

Bid Date MarchFile OUNSPBidtabxlsffRtRRf

RRf RRRRRRR

NO WORK ITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and initial SetupExpense Max of Total

BidAudiovisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MixAggregate Base inch under Conc Pavt

Driveway Nonreinf Conc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MbcSidewalk Conc inch Rem Replace Sack MbcSidewalk Ramp inch Rem Replace ADA Special

Sack MixTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assemby and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in BoxGate Valve in BoxDia Ducrti Iron CLWater Main Tr Det G

Dia Ouctite Iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connection No

Water Main Connection No

Short Side Water Service Transfer

Long Side Water Service Transfer

Curb Stop and BoxDr Structure Cover

External Structure WrapSubgrade Undercutting Type II SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook Bolts

Sanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCementErosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Performed Crew

DaysSubtotal of All Base BidPrices for Parkside Water Main Replacement

Murphy Pipeline Contractors Inc FDMContracting inc

St Johns Pkwy S Annsbury Suite

Jacksonville FI Shelby Twp MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LSLS

SY

SY

SF

SF

SF

SFEAEA

EA

LS

EAEA Q

EAFT

FTLS

LSLS

EAEAEALBEACY

TonSYEA

FTFTSYSY

UnitSackEA

LS

DaysA

Parkside Water Main ReplacementAlternate No Bid ttems forCPVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FT

Dia CPVC DR Water Main Tr Det G FT

Subtotal of Attemate NoBid Pricesfor Parkside Water Main Replacement

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK

SCHOENHERR ROAD

SHELBY TOWNSHIP MICHIGAN

BID TABULATION

AEW PROJECT NOAND

ffRlfffffffffftfiftRftRfftfRfffffttt

Corrected by Engineer

ProjectPARKSIDE WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AND

EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

Owner City of StClair Shores

Bid Date MarchFile OCUNSPBidtabxlstiffRtfftRtffRf fffRffftftfNiffRRffttttttt

NO WORK ITEM QUANTITY

EUCLID WATER MAIN REPLACEMENT AEWPROJECT NO

Bonds Insurance and Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MixAggregate Base inch under Conc Pavt

Driveway Nonreinf Conc inch Rem and Replace Sack

Moc Q

Driveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

G Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in BoxDia Ductile iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection NoWater Main Connection No

Short Side Water Service Transfer

Long Side Water Service TransferCurb Stop and Box

Dr Structure or Gate Welt CoverExternal Stricture Wrap

Subgrade Undercutting Type II SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanxal Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCementErosion Control Inlet Protection Sediment TrapTraffic Control Signing and BarricadesObservation of Material and Work to be Pertormed CrewDaysSubtotal of All BaseBid Prices for EuclidWater Main Replacement

Murphy Pipeline Contractors Inc FDM Contracting inc

St Johns Pkwy S Annsbury Suite

Jacksonville FI Shelby Twp MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LSLS

SY

SY SD

SF

SFSF

SF

EAEAEALS

EA

EAFT

FTLSLSEA

EAEALBEA OD ODCY

TonSY

EAFTFTSY

SYUnft

Sack

EALS

Days

Euclid Water Main ReplacementAlternate No Bid hems forCPVC DR Water Main Pipe

Dia CPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Euclid Water Main Replacement

Total of All Alternate No Bid PricesRents No

Total of All Base Bid Prices Items No

VNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner Cityof St Clair Shores

AND Bid Date MarchFile OVNSPidtabxls

ffHf tHMfrflYtififwRYtRIftYLHtfffeftftHtfRftfltYRfftttJkiiYRfYfiffykftffflfflFit iRReietffltektfriliiiftRRfiffNNflftttlnktfltlaHeifltQtiiRffttf

Corrected by Engineer

NO WORKITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max of Total

BidAudioUsual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MaAggregate Base inch under Conc Pavt

Driveway Nonreinf Conc inch Rem and Replace Sack

MIXDriveway Nonreinf Conc inch Rem and Replace Sack

MIXSidewalk Conc inch Rem Replace Sack MbcSidewalk Ramp inch Rem Replace ADA SpecialSack MocTree Rem inch to inch Inct StumpsAbandon Exist GateValve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Gate Valve in Box

Dia Ductile Iron CLWater Main Tr Det G

G Dia Ductile Iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection NoWater Main Connection No

Water Main Connection No

Short Side Water Service Transfer

Long Side Water Service Transfer

Curb Stop and BoxDr Structure Cover

External Structure WrapSubgrade Undercutting Type II SpecialMaertenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBoft Mechanical Expansion Anchored inch Hook Botts

Sanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCement

Erosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Perfomred Crew

DaysSubtotal of All Base Bid Prices for Parkside Water Main Replacement

Macomb Pipeline Utilities Co ADJ Excavating Inc

Mound Rd Suite Feathered Ct

Sterling Hgts MI Shelby Twp MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LSLS

SY

SY Q

SF

SFSF

SFEAEA

EALS

EAEAEAFTFTFTLSLS

LS Q

EAEAEA

LB Q SOOOD

EACY

Ton

SY

Eq

FTFTSYSYUnit

Sack

EALS

Days

Parkside Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FT

Dia C PVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Parkside Water Main Replacement

NSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJE CT NO

AEW PROJECT NO Owner City of St Clair Shores

AND Bid Date Marchfile ONSPBidtabxls

it UfifRtRitlHfltrLfRiRtltiriRRtt YfRRftRff f lftffft iftfirfr ftflftYlfrt fftflfH

Corrected by Engineer Macomb Pipeline Utilities Co ADJ Excavating Inc

Mound Rd Suite Feathered Ct

Sterling Hgts MI Shelby Twp MI

NO WORK ITEM QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

EUCLID WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max of TotalLS

BidAudiovisual Inspection of Construction Influence Area LS

Conc Pavt Nonreinf inch with Integral Curb Gutter RemSYand Replace Sack Mix

Aggregate Base inch under Conc Pavt SY

OrNeway Nonreinf Conc inch Rem and Replace Sack

MixSF

Driveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack Ma

SF

SF

Sidewalk Ramp inch Rem Replace ADA SpecialSFSack Mix

Rem inch to inch Incl StumpsTree EA

Abandon Exist Gate Valve and Well EA

Remove Exist Hydrant Assembly and Valve BoxLSAbandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

EAFittings Complete

EAS Gate Valve in Box

CL Water Main Tr Det GDuctile IronDia FT

FreeBorefor Dia Water Main Pipe FTLS

Water Main Connection NoLSWater Main Connection No

Short Side Water Service Transfer EA

Long Side Water Service Transfer EA

Curb Stop and Box EA

LBDr Structure or Gate Well CoverEA OD

External Structure WrapSpecialType IISubgrade Urxiercutting

CY

Maintenance Aggregate AA Ton

Temporary Pavt HMA over Aggregate Base SY

Bok Mechanical Expansion Anchored inch Hook Botts EAFT

Sanitary House Lead Repair inch Tr Det BFT

Irrigation System RepairinchFumTopsoil Surface SY

SoddmgSY

Water UnitSackCement

Erosion Control Inlet Protection Sediment TrapTraffx Control Signing and Barricades LS

Observation of Material and Work to be Performed CrewDays

Subtotal of All Base Bid Prices forEuclid Water Main Replacement

Euclid Water Main ReplacemerBid hems forCPVC DR Water MainAlternate No Pipe

Dia CPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for EuclidWater Main Replacement

Total of AllAlternate No Bid Prices Items No

t Total of All Base Bid Prices Items No bx

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK

SCHOENHERR ROAD

SHELBY TOWNSHIP MICHIGAN

BID TABULATION

AEW PROJECT NO

AND

wwfxwtwxxtwxxRwwxwxxxwxfRxxwwwxtxxxxi

Conected by Engineer

ProjectPARKSIDE WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AND

EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

Owner City of StClair Shores

Bid Date March

File OUNSPBidtabxlswxx xwwxwwwxwxxwxxwxwwxwwwwtwwwxxwwxxwwxxxxxwwwwxwwxrxxrxxxx wwwxxwwwxxx

NO WORK ITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max of Total

gMAudiovisual Inspection of Construction Influence Area

Cons Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MbcAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MaDriveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch Incl StumpsAbandon Exist GateValve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in PlaceStandard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in BoxGate Valve in Box

Dia Ductile Iron CLWater Main Tr Det G

Dia Ductile Iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connector No

Water Main Connection NoShort Side Water Service Transfer

Long Side Water Service TransferCurb Stop and BoxDr Structure Cover

External Structure WrapSubgrade Undercutting Type II SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BottsSanitary House Lead Repair inch Tr Det B

Irrigatron System RepairTopsoil Surface Fum inch

SoddingWater

CementErosion Control Inlet Protection Sediment TrapTraffic Control Signing and BarricadesObservation of Material and Work to be Performed GrewDaysSubtotal of All Base Bid Prices for Parkside Water Main Replacement

C P Construction Co Inc Yellow Contracting Inc

West Star Drive Meklrum Road

Shelby Twp MI Casco Twp MI

UNIT AMOUNT UNIT PRICE AMOUNT

LSLS

SYSY

SF

SFSF

SF

EAEAEALS

EAEA

EA

FT

FTFT ODLS

LS

LS SODODEA

EA

EA

LBEACY

TatSYEA

FTFTSYSYUnit

SackEALS

aDays

Parkside Water Main ReplacementAlternate No Bid Rems forCPVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FT

Dia C PVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices forParkside Water Main Replacertrent A

UNSPBidtab

ANDERSON ECKSTEIN WESTRICK Projectot SCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

AND

BID TABULATION EUGLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner Cityof StClair Shores

AND Bid Date MarchFile OUNSPBidtabxls

fRftRttftttRffrlrffffRRf rv rtwswftRtfrwi Ntfrt rRMM

Corrected by Engineer

NO WORK ITEM QUANTITY

EUCLJD WATER MAIN REPLACEMENT AEW PROJECT NOBonds Insurance and Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MocAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MDDriveway Nonreinf Conc inch Rem and Replace Sadc

MbcSidewalk Conc inch Rem Replace Sack MbcSidewalk Ramp inch Rem Replace ADA SpecialSack MbcTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assemby and Valve Box

Abandon Exist Water Main in PlaceStandard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Dia Ductile Iron CLWater Main Tr Det G

FriBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

ShortSide Water Service Transfer

Long Side Water Service Transfer

Curb Stop and Box

Dr Structure or Gate Well Cover

External Structure WrapSubgrade Undercutting Type II SpecialMaiMenanceAggregateAATemporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWater

Cement

Erosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Performed CrewpaysSubtotal of All Base Bid Prices forEuclid Water Main Replacement

C P Construction Co Inc TeRow Contracting Inc

West Star Drive Meldrum Road

Shelby Twp MI Casco Twp MI

UNIT AMOUNT UNIT PRICE AMOUNT

LSLS

SY

SY

SF

SFSF D

SF Q

EAEA

EALS

EAEAFT

FTLS

LS

EAEA

EALBEACY

Ton

SYEA

FiFTSYSYUnit

Sack

EALS

Days

Eudid Water Main ReplacementAlternate No Bid Rams for CPVC DR Water Main PipeDra CPVC DR Water Main Tr Det G FT

Subtotal of Aftemate No Bid Pricesfor Euclid Water Main Replacement

Total of AllAlternate No Bid Prices Items No

Total of All Base Bid Prices items No

g UNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner City of St Clair Shores

AND Bid Date MarchFile OUNSPBidlabxts

ttftffllRMitHfitfeetRlAfllWlYtltklkflRNtffffflMltfllriftfff lRMfRlMIYfMlletfftiffiAfRilRtRftitiY fHtfkiftllRift

Correded by Engineer

NO WORK ITEM QUANTITYPARKSIDE WATER MAIN REPLACEMENT AEW PROJECTNO

Bonds Insurance and Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Cons Pavt Nonreinf inch wdh Integral Curb Gutter Rem

and Replace C Sack MaAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in PlaceStandard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Vahre in Box

Gate Valve in Box

Dia Ductile Iron CL Water Main Tr Det G

Dia Ductile Iron CLWater Main Tr Det GFreeBore for Dia Water Main PipeWater Main Connection No

Z Water Main Connection NoWater Main Connection No

Short Side Water Service Transfer

Long Side Water Service Transfer

Curb Stop and Box

Dr Structure CoverExternal Stricture WrapSubgrade Undercutting Type II SpecialMairrtenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseGott Mechanical Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCement

Erosion Control Inlet Protection Sediment TrapTraffic Contrd Signing and BarricadesObservation of Material and Work to be Pertormed CrewDaysSubtotal of All Base Bid Prices for Parkside Water Main Replacement

Bricco Excavating Co Inc D M Contrecting Inc

Meyers Road Mile Road

Oak Park MI Shelby Twp MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LSLS

SYSY

SF

SFSF

SFEAEA

EALS

EAEAEA

FTFTFT

LSLS

LS

EAEAEA

LB

EACY

TonSYEA

FTFTSYSYUnft

SackEALS

Days

Parkside Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FTDiaCPVC DR Water Main Tr Det G FT

Subtotal of ARernate No Bid Pricesfor Parkside Water Main ReplaoErrrent

OQUNSPBidtab

ANDERSON ECKSTEIN WESTRICK

SCHOENHERR ROAD

SHELBY TOWNSHIP MICHIGAN

BID TABULATION

AEW PROJECT NO

AND

Rffffffffffiffflffffffffffftfff

Corrected by Engineer

ProjectPARKSIDE WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AND

EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

owner City of StClair Shores

Bid Date MarchFileiINSPBidtabxis

ffffffif fffffflfttifR ffffffffffflftMffffiff

NO WORK ITEM QUANTITY

EUCLID WATER MAIN REPLACEMENT AEW PROJECTN

Bonds Insurance and initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MixAggregate Base inch under Conc Pavt

Driveway NonreinfConc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MbcTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and WellRemove Exist Hydrant Assembly and Valve BoxAbandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Dia Ductile Iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connection NoShort Side Water Senrice Transfer

Long Side Water ServiceTransfer

Curb Stop and Box

Dr Stnucture or Gate Well Cover

External Structure WrapSubgrade Undercutting Type il SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt MechanxlExpansion Anchored inch Hook Bolts

Sanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surtace Fum inch

SoddingWater

CementErosion Control inlet Protection Sediment Trap Q

TrafficControl Signing and Barricades

Observation of Material and Workto be Performed CrewpaysSubtotal of All Base Bid Prices for Euclid Water Main Replacement

Bricco Excavating Co Inc D M Contracting Inc

Meyers Road Mile Road

Oak Park MI Shelby Twp MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LS

LS

SY Q

SY

SF

SFSF

SFEAEAEALS

EAEA DFT

FTLS

LSEA D

EAEALBEACY

TonSY

EAFTFT

SY

SY DUnitSack

EA i

LS

DaysA

Euclid Water Main ReplacementARernate No Bid Items forCPVC DR Water Main Pipe

Dia CPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Euclid Water Main Replacement

Total of AltAlternate No Bid Prices Items No E

Total of All Base Bid Prices Items No g

f g OUNSPkltab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner City of St Clair ShoresAND Bid Date March

File ONSPidtabxisffflHfft fftflRRAlfF fr RtnttMf tKfff

Corrected by Engineer

NO WORK ITEM QUANTITYPARKSIDE WATER MAIN REPLACEMENT AEW PROJECTN

Bonds Insuranceand Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Cons Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MbcAggregate Base inch under Conc PantDriveway Nonreinf Conc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MbcTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Welt

Remove Exist Hydrant Assembly and Valve BoxAbandon Exist Water Main in Place

Standard Hydrant Assemby Valve in Box Lead and

Fittings CompleteGate Valve in Box

Gate Valve in BoxDia Ductile Iron CLWater Main Tr Det G

Dia Ductile Iron CLWater Main Tr Det GFreeBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

Water Main Connection No

Short Side Water Service Transfer

Long Side Water Service TransferCurb Stop and BoxDr Structure CoverExternal Structure WrapSubgrade Undercutting Type II SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterGement

Erosion Control Inlet Protection Sediment TrapTrafficControl Signing and BarricadesObservationof Material and Work to be Performed CrewDaysSubtotal of All Base Bid Prices for Parkside Water Main Replacement

Troelsen Exacavating Co Murray Underground Systems inc

Rochester Road Lakeshore Road

Troy Mi Ft Gratiot MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LSLS

SY

SY

SF

SFSF

SF

EA

EA

EALS

EAEA

EA

FTFTFTLSLS

LS

EA

EA

EA D

LBEACYTon

SYEA

FTFTSYSY

UnitSack

EALS

Days

Parkside Water Main ReplacementAlternate No Bid ftetns for C PVC DR Water Main Pipe

DiaC PVC DR Water Main Tr Det G FTDia CPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Pricesfor Parkside Water Main Replacement

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK

SCHOENHERR ROAD

SHELBY TOWNSHIP MICHIGAN

BID TABULATION

AEW PROJECT NO

AND

HRtlrtttfRttftiftttttttttttttt

Corrected by Engineer

ProjectPARKSIDE WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AND

EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

Owner City of St Clair Shores

Bid Date MarchFile OUNSPBidtabxlstr trr xfktLttff

NO WORK ITEM QUANTITY

EUCLID WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max of Totat

BidAudiolftsual Inspection of Constriction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Remand Replace Sack MbcAggregate Base inch under Cons PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MbcSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MbcTree Rem inch to inch Incl StumpsAbandon East GateValve and Well

Remove Exist Hydrant Assembly and Valve BoxAbandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in BoxDia Ductile Iron CLWater Main Tr Det G

FnaBorefor Dia Water Main PipeWater Main Connection NoWater Main Connection No

ShortSide Water Service Transfer

Long Side Water Service Transfer

Curb Stop and Box

Dr Strictureor Gate Well CoverExternal Structure Wrap

Subgrade Undercutting Type ll SpecialMaintenance Aggregate AATemporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B OD

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCementErosion Control Inlet Protection Sediment TrapTraffx Control Signing and BarricadesObservation of Material and Work to be Performed CrewDaysSubtotal ofAll Base Bid Prices forEuclid Water Main Replacement

Trcelsen Exacavating Co Murray Underground Systems Inc

Rochester R oad Lakeshore Road

Troy Mi Ft Gratiot MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LS

LS

SYSY

SF

SFSF

SF

EA

EAEALS

EAEAFTFTLSLSEAEAEA B

LB

EA

CY

TonSYEA

FTFT DSY

SYUnitSadc

EA DLS OD

Days

Euclid Water Main ReplacementAlternate No Bid Rems forCPVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FTSubtotal of Alternate No Bid Prices for Euclid Water Main Replacement

Total of All ARemate No Bid Prices Items No Stii

Total of All Base Bid Prices Items Nox

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECTNOTAND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner City of Sfi Clair Shores

AND Bid Date March

sr

Fle OVNSPiBidtabxlsfIMlTMffllMi YntMRJftMM

Corrected by Engineer Lawrence M Clark Inc Buddy Construction Co Inc

Bemis Road Dove Road

Belleville MI Port Huron MI

s

NO WORK ITEM QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Insurance and InfiatSetupExpense Max of TotalBondsBid LS

Audiovisual Inspection of Construction Influence Area LS

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MocAggregate Base inch under Conc Pavt

SY

SY

Driveway NonreinfConc inch Rem and Replace Sack

Moc SF

NonreinfConc inch Rem and Replace SackDrivewayMa SF

idewafk Conc inch Rem Replace Sack Ma SF

Sidewalk Ramp inch Rem Replace ADA SpecialSack Mnc

SF

Rem inch to inch Incl StumpsTree EA

Abandon Exist GateValve and Weli EA

Remove Exist Hydrant Assemby and Valve Box EA

Abandon Exist Water Main in Place LS

Standard Hydrant Assembly Valve in Box Lead andEAFittings Complete

GateValve in Box EA

GateValve in Box EA

CL Water Main Tr DetGDia Ductile Iron FT

CL Water Main Tr DetGDia Ductile Iron FT

FreeBore for Dia Water Main Pipe FT

NoWater Main Connection LS

NoWater Main Connection LS

NoWater Main Connection L

ShortSide Water Service Transfer EA

Long Side Water Service Transfer EA

Curb Stop and Box EA

Dr Structure Cover LB

External Stnucture Wrap EA

Subgrade Undercutting Type Special CY

Maintenance Aggregate AA Ton

Temporary Pavt HMA over Aggregate Base SY

Mechanical Expansion Anchored inch Hook BoltsBolt EA

Sanitary House Lead Repair inch Tr Det B FT

Irrigation System Repair FT

Topsa Surtace Fum inch SY

Sodding SY

Water Unit

Cement Sack

Erosion Control Inlet Protection Sediment Trap I EA

Traffic Control Signing and Barricades LS

Observation of Material and Work to be Performed Crewpays IDays

Subtotal of All Base Bid Pricesfor Parkside Water Main Replacement

Parkside Water MainReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

Dia PVC DR Water Main Tr DetG FT

DiaCPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Parkside Water Main Replacement

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATERMAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NOAND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner Clty of St Clair Shores

AND BidDate MarchFile UNSPidtabads

Corrected by Engineer

NO WORK ITEM QUANTITY UNIT

EUCLID WATER MAIN REPLACEMENT AEWPROJECT NO

Bonds Insurance and Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Remand Replace Sack MbcAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

Lawrence M Clark Inc

Bemis Road

Belleville MI

UNIT PRICE AMOUNT

LSLS

SY

SY

SFMaDriveway Nonreinf Conc inch Rem and Replace Sack

MocSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch InclStumpsAbandon Ebst Gate Valve and Well

Remove Ebst Hydrant Assembly and Valve Box

Abandon East Water Main in Pface

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGateValve in Box

Dia Ductile Iron CL Water Main Tr Det G

FreeBorefor Dia Water Main PipeWater MainConnection No

Water MainConnection No

Short Side Water ServiceTransfer

Long Side Water Service Transfer

Curb Stop and Box

Dr Structure orGate WellCover

External Structure Wrap

Subgrade Undercutting Type II SpecialMaintenance Aggregate AATemporary Pavt HMA over Aggregate Base

Bolt Mechanical Expansion Anchored inch Hook Bofts

Sanitary House Lead Repair inch Tr Det B

Irrigation System Repair

Topsoil Surtace Fum inch

SoddingWater

Cement

Erosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Pertomied CrewDaysSubtotal of All Base Bid Prices for Euclid Water Main Replacement

SF

SF

Boddy Construction Co Inc

DoveRoad

Port Huron MI

UNIT PRICE AMOUNT

SF

EA

EA

EALS

EA

EA

FT

FT

LS

LS

EA

EA

EA

LBEA

CY

Ton

SY

EA

FTFT

SY

SY

UnitSack

EA

LS

Days

Euclid Water Main ReplacementAlternate No Bid Items for PVC DR Water Main Pipe

Dia C PVC DR Water Main Tr Det G FTSubtotal of Alternate No Bid Prices for Euclid Water Main Replacement

Total of AllAlternate No Bid Prices Items No

Total of All Base Bid Prices items No

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NO

AND

BIDTABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner City of St Clair Shores

AND Bid Date March

File OVNSPBidtabxls

Corrected by Engineer

NO WORK ITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and tnkialSetupExpense Max of Total

gAudioVtisual Inspection of Construction Influence Area

Cons Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MocAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MaDriveway Nonreinf Conc inch Rem and Replace Sack

MbcSidewalk Cons inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Weil

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Gate Valve in Box

Dia Ductile Iron CL Water Main Tr DetG

Dia Ductile Iron CLWater Main Tr Det G

FreeBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

Water Main Connection No

ShortSide Water Service Transfer

Long Side Water Service Transfer

Curb Stop and Box

Dr Structure Cover

External Structure WrapSubgrade Undercutting Type II SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BoltsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddurgWater

CementErosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observafron of Material and Work to be Performed CrewpaysSubtotal of All Base Bid Prices forParkside Water MainReplacement

VLL Construction Inc Service Construction

Sims Greenfield

Sterling Hgts MI Southfield MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LS

LS

SY

SY

SF

SF

SF

SF

EA

EA

EA

LS

EA

EA

EA

FT

FT

FT

LS

LS

LS

EA

EA

EA

L

EA

CY

Ton

SY

EAFTFTSYSYUnit

Sack

EA D

LS

Days

Parkside Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

DiaCPVC DR Water Main Tr DetG FTDiaCPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Pricesfor Parkside Water Main Replacement

ppy UNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner CityOf St Clair Shores

AND Bid Date MarchFile INSPBidtabxls

fflMklfflffNflftlffifnFktMtkfffrtfilftffiiRlrRFFJklfffMtfflirRffftfifkfiRf fftttlftfkttkltlflRkflrM filflMfflftitRltRrtlfifNfhtflffMHriffffflYfffrIffffffMfYtttlffMfRIYMRkf

Coedby Engineer

NO WORK ITEM QUANTITY UNIT

EUCLID WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max kof Totai

Bid LS

Audiovisual Inspection of Construction Influence Area LS

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack Mix SY

Aggregate Base inch under Conc Pavt SY

Driveway Nonreinf Conc inch Rem and Replace Sack

Mix SF

Driveway Nonreinf Conc inch Rem and Replace Sack

Mbc SF

Sidewalk Conc inch Rem Replace Sack Ma SF

Sidewalk Ramp inch Rem Replace ADA SpecialSack MaTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Dia Ductile Iron CL Water Main Tr DetG

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connection No

ShortSide Water Service Transfer

Long Side Water ServiceTransfer

Curb Stop and Box

Dr Structure or GateWell Cover

External Structure WrapSubgrade Undercutting Type tl SpecialMaintenance Aggregate AA

Temporary Pant HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook Bolts

Sanitary House Lead Repair inch Tr Oet B

Irrigation System RepairTopsoil Surface Fum inchSoddingWater

Cement

Erosion Control Inlet Protection Sediment TrapTraffic Corrtrol Signing and Barricades

Observation of Material and Work to be Performed Crew

DaysSubtotal of All Base Bid Prices forEuclid Water Main Replacement

VILConstnuction Inc

SimsSterling Hgts MI

UNIT PRICE AMOUNT

Sernce Construction

GreenfieldSouthfield MI

UNIT PRICE AMOUNT

SF

EA

EA

EA

LS

EAEA

FT

FT

LS

LS

EA

EA

EA D

LB

EA

CY

Ton

SY

FA

FT

FT

SY

SY

UnRSack

EA

LS

Days

Euclid Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

Dia CPVC DR Water Main Tr Det G FTSubtotal of Alternate No Bid Prices for Euclid Water Main Replacement

Total of AllAlternate No Bid Prices Items No

Total of All Base Bid Prices Items No

OINSPBidtab

ANDERSON EGKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECTN

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECTNO

AEW PROJECT NO Owner Cityof St Clair Shores

AND Bid Date MarchFile UNSPBidtabxls

Corrected by Engineer

NO WORK ITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEWPROJECT NO

Bonds Insuranceand InitialSetupExpense Max of Total

AudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Ginter Rem

and Replace Sack MixAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

MaDriveway Nonreinf Conc inch Rem and Replace Sack

MaSidewalk Cons inch Rem Replace Sack MocSidewalk Ramp inch Rem Replace ADA SpecialSack MaTree Rem inch to inch InG StumpsAbandon Exist GateValve and Weil

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Gate Valve in Box

Dia Ductile Iron CL Water Main Tr Det G

Dia Ductile Iron CL Water Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connection No

Water Main Connection No

Short Side Water ServiceTransfer

Long Side Water Service TransferCurb Stop and Box

Dr Structure Cover

External Structure WrapSubgrade Undercutting Type ii SpecialMaintenance AggregateAATemporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook Botts

Sanitary House toad Repair inch Tr Det B

irrigatwn System RepairTopsoil Surface Fum inch

SoddingWaterCement

Erosion Control Intct Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Performed CrewDaysSubtotal of AllBase Bid Prices for Parkside Water Main Replacement

MDS Excavating Inc T R Pieprzak Company Inc

Andover St Clair HwyPlymouth MI China Twp MI

UNIT UNIT PRCE AMOUNT UNITPRICE AMOUNT

LS

LS

SY

SY

SF

SF

SF

SFEA

EA

EA D

LS

EA

EA

EA

FT

FT

FT

LS

LS

LS

EA

EA

EA

LB

EACY

Ton

SY

EA

FT

FTSY

SY

Unit

Sack

EALS

Days

Parkside Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

DiaCPVC DR Water Main Tr DetG FT

DiaC PVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Parkside Water Main Replacementx x

UNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NO

AND

BDTABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO owner Cityof St Clair ShoresAND Bid Date March

File ONSPBidtabxls

Corrected by Engineer

NO WORK ITEM QUANTITY UNITEUCLID WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds insurance and Initial SetupExpense Max of Total

BidAudioYsual inspecion of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MixAggregate Base inch under Cant PavtDriveway NonreinfConc inch Rem and Replace Sack

MbcDriveway Nonreinf Conc inch Rem and Replace Sack

MaSidewalk Cons inch Rem Replace Sack MncSidewalk Ramp inch Rem Replace ADA SpecialaCkMIXTree Rem inch to inch Incl StumpsAbandon Exist Gate Valve and Wetl

Remove Ebst Hydrant Assembly and Valve Box

Abandon ExistWater Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGateValve in Box

Dia Ductile iron CLWater Main Tr Oet G

FreeBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

ShortSide Water Service Transfer

Long Side Water Service TransferCurbStop and Box

Dr Stnrcture or Gate Well Cover

External Structure WrapSubgrade Undercutting Type Ii SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BottsSanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWater

Cement

Erosion Corrtrol Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observationof Material and Work to be Performed CrewDaysSubtotal of Ail Base Bid Prices for Euclid Water Main Replacement

MDS Excavating Inc

Andover

Plymouth MI

UNIT PRICE AMOUNT

T R Pieprzak Company IncSt Clair Hwy

China Twp MI

UNIT PRICE AMOUNT

LS

LS

SY DSY

SF

SF

SF

SF

EA

EA

EA

LS

EA

EA

FT

FT

LS

LS

EA

EA

EALB OWEA

CYTon

SY

EA

FT

FT

SY

SY

Unit

Sack

EA

LS

Days

Euclid Water Main ReplacementAltemateNo Bid Items for PVC DR Water Main Pipe

DiaCPVC DR Water Main Tr Det G FT

Subtotal of Altemate No Bid Prices forEuclid Water MainReplacement

Total of Ail Altemate No Bid Prices items No

Total of All Base Bid Prices Items No

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

AND

BID TABULATION EUCUD WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NOAEW PROJECT NO Owner City of St Clair Shores

AND Bid Date March

File OUNSPidtabads

Corrected by Engineer

NO WORK ITEM QUANTITY

PARKSIDE WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insuranceand Initial SetupExpense Max of Total

BidAudioVisual Inspection of Construction Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack MbcAggregate Base inch under Conc PavtDriveway NonreinfConc inch Rem and Replace Sack

MixDriveway Nonreinf Conc inch Rem and Replace Sack

MocSidewalk Conc inch Rem Replace Sack MaSidewalk Ramp inch Rem i Replace ADA SpecialSack MaTree Rem inch to inch Incl StumpsAbandon Exist GateValve and WeII

Remove Fadst Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGate Valve in Box

Gate Valve in Box

Dia Ductile Iron CLWater Main Tr Det G

Dia Ductile Iron CLWater Main Tr Det G

FreeBore for Dia Water Main PipeWater Main Connection No

Water Main Connection No

Water Main Connection No

ShortSide Water Service TransferLong Side Water Service Transfer

Curb Stop and Box

Dr Structure Cover

ExterrlStructure WrapSubgrade Undercutting Type Il SpecialMaintenance Aggregate AATemporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook BoilsSanflary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWater

Cement

Erosion Control Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Performed CrewDaysSubtotal of All Base Bid PricesforParkside Water Main Replacement

Capital Contracting Co DVMUtilities Inc

MiNett Ave Sims Rd Suite

Stetting Hgts MI Sterling Hgts MI

UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT

LS

LS

SY

SY

SF

SF

SF

SF

EA

EA

EA

LS Od

EA

FA

EA

FTF

FT

LS

LS

LS

EA

EA

EA

LB

EA

CY

Ton

SY

EA

F

Fl

SY

SY

Unit

Sack

EA

LS

Days

Parkside Water Main ReplacementAlternate No Bid Items forCPVC DR Water MainPipe

DiaC PVC DR Water Main Tr Det G FTDiaCPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices forParkside Water Main Replacement

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAlN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NO

AND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner City Of St Clair ShoresAND Bid Date March

File UNSPBidtabds

Conacted by Engineer

NO WORK fTEM QUANTITY UNITEUCLID WATER MAIN REPLACEMENT AEWPROJECT NO

Bonds Insuranceand Initial SetupExpense Max of Thal

BidAudiovisualInspection of Construction Influence Area

Conc Pavt Nonreirtf inch with Integral Curb Gutter Rem

and Replace Sack MocAggregate Base inch under Conc PavtDriveway NonreinfConc inch Rem and Replace Sack

MaDriveway NonreinfConc inch Rem and Replace Sack

MixSidewalk Conc inch Rem Replace Sack MixSidewalk Ramp inch Rem Replace ADA SpecialSack MixTree Rem inch to inch incl StumpsAbandon Exist Gate Valve and Well

Remove Exist Hydrant Assembly and Valve Box

Abandon Exist Water Main in Place

Standard Hydrant Assembly Valle in Box Lead and

Fittings CompleteGate Valve in Box

Dia Ductile Iron CL Water Main Tr DetG

FreeBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

ShortSide Water Service Transfer

Long Side Water Service Transfer

Curb Stop and Box

Dr StrtKture orGate WellCover

External Structure WrapSubgrade Undercutting Type It SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBoR Mechanical ExparsionAnchored inch Hook BoltsSanitary House Lead Repair inch Tr DetB

Irrigation System Repair

Topsoil Surface Fum inchSoddingWater

Cement

Erosion Contrd Inlet Protection Sediment TrapTraffic Control Signing and Barricades

Observation of Material and Work to be Performed CrewDaysSubtotal of Alt Base Bid Prices for Euclid Water Main Replacemen

Capital Contracting Co

Millen Ave

Sterling Hgts M

UNIT PRICE AMOUNT

DVMUtilities Inc

Sims Rd Suite

Sterling Hgts MI

UNIT PRICE AMOUNT

LSLS

SY

SY

SF

SF

SF

SF

EA D

EA

EA

LS

EA

EA

FT

FT

LS

LSEA

EA

EA

LB

EA

CY

Ton

SY

EA

FT

FT

SY

SY

Unit

Sack

EA

LS

Dayst

Euclid Water MainReplacementAttemate No Bid items forCPVC DR Water MainPipe

Dia PVC DR Water Main Tr Det G FT

Subtotal of Attemate No Bid Prices for EuclidWater MainReplacement

Total of AllAttemate No Bid Prices Items No

Total of All Base Bid Prices Items No

OUNSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEWPROJECT NOAND

BID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NO

AEW PROJECT NO Owner Cityof St Clair Shores

AND BidDate MarchFile UNSPidtabxls

Corrected by Engineer Pacitto Forest Const Co

Pontrac Trail

Wocom MI

NO WORK ITEM QUANTITY UNIT UNIT PRICE AMOUNT

PARKSIDE WATER MAIN REPLACEMENT AEWPROJECT NO

Bonds Insuranceand Initial SetupExpense Max of Tctal

gb LS

AudioVisual Inspection of CorctionInfluence Area LS

Cons Pavt Nonreinf inch with Integral Curb Gutter Rem

and Replace Sack Mix SY

Aggregate Base inch under Conc Pavt SY

Driveway NonreinfConc inch Rem and Replace Sack

Mbc SF

Driveway NonreinfConc inch Rem and Replace Sack

Mbc SF

Sidewalk Cons inch Rem Replace Sack Mix SF

Sidewalk Ramp inch Rem Replace ADA SpecialSack Mnc SF

Tree Rem inch to inch Incl Stumps EA

Abandon Ebst GateValve and Well EA

Remove Exist Hydrant Assembly and Valve Box EA

Abandon ExistWater Main in Place LS

Standard Hydrant Assembly Valve in Box Lead and

Fittings Complete EA

Gate Valle in Box EA

GateValve in Box EA

Dia Ductile Iron CL Water Main Tr DetG FTDia Ductile Iron CL Water Main Tr DetG FT

FreeBore for Dia Water Main Pipe FT

Water Main Connection No LS

Water Main Connection No LS

Water Main Connection No LS

Short Side Water Service Transfer EA

Long Side Water Service Transfer EA

Curb Stop and Box EA

Dr Structure Cover LB

External Structure Wrap EA B

Subgrade Undercutting Type II Special CY

MairttenanceAggregateAA Ton

Temporary Pavt HMA over Aggregate Base SY

Bolt Mechanical Expansion Anchored inch Hook Bolts EA

Sanitary House Lead Repair inch Tr Det B FT

Irrigation System Repair FT

Topsoil Surtace Fum inch SY

gang Y

Water Unit

Cement Sack

Erasion Corrtrol IntProtection Sediment Trap EA

Traffic Control Signing and Barricades LS

Observation of Material and Work to be PertomedCrewpays Days

Subtotal of All Base Bid Prices for Parkside Water Main Replacement

Parkside Water Main ReplacementAlternate No Bid Rems forCPVC DR Water Main Pipe

Dia CPVC DR Water Main Tr Det G FT

Dia CPVC DR Water Main Tr Det G FT

Subtotal of Alternate No Bid Prices for Parkside Water Main Replacement

INSPBidtab

ANDERSON ECKSTEIN WESTRICK ProjectSCHOENHERR ROAD PARKSIDE WATER MAIN REPLACEMENT PROJECT

SHELBY TOWNSHIP MICHIGAN AEW PROJECT NO

ANDBID TABULATION EUCLID WATER MAIN REPLACEMENT PROJECT

AEW PROJECT NOAEW PROJECT NO Owner Cityof St Clair Shores

AND Bid Date MarchFile OUNSPBidtabxis

Corrected by Engineer Pacitto Forest Const Co

Pontiac Trail

Wcom MI

NO WORK ITEM QUANTITY UNIT UNIT PRICE AMOUNTEUCLlD WATER MAIN REPLACEMENT AEW PROJECT NO

Bonds Insurance and Initial SetupExpense Max of TotalBidAudioVisual Inspection of Constnxion Influence Area

Conc Pavt Nonreinf inch with Integral Curb Gutter Remand Replace Sack MbcAggregate Base inch under Conc PavtDriveway Nonreinf Conc inch Rem and Replace Sack

Mix

Driveway Nonreinf Cons inch Rem and Replace SackMncSidevraik Conc inch Rem Replace Sack MaSidewalk Ramp inch Rem Replace ADA SpecialSack MIXTree Rem inch to inch Incl StumpsAbandon ExistGate Valve and Well

Remove Exist Hydrant Assembly and Valve BoxAbandon EostWater Main in Place

Standard Hydrant Assembly Valve in Box Lead and

Fittings CompleteGateValve in Box

Dia Ductile Iron CL Water Main Tr Det G

FreeBorefor Dia Water Main PipeWater Main Connection No

Water Main Connection No

Short Side Water Service Transfer

Long Side Water Service TransferCurb Stop and Box

Dr Structure or Gate WeN Cover

External Structure WrapSubgrade Undercutting Type It SpecialMaintenance Aggregate AA

Temporary Pavt HMA over Aggregate BaseBolt Mechanical Expansion Anchored inch Hook Botts

li Sanitary House Lead Repair inch Tr Det B

Irrigation System RepairTopsoil Surface Fum inch

SoddingWaterCement

Erosion Control Inlet Protection Sediment TrapTraffic Control Signing and BarrigdesObservation of Material and Work to be Performed CrewDaysSubtotal of Att Base Bid Prices for EuclidWater Main Replacement

Euclid Water Main ReplacementAlternate No Bid Items forCPVC DR Water Main Pipe

DiaCPVC DR Water Main TrDet G FTSubtotal of Akemate No Bid Prices forEuclidWater Main Replacement

LSL

SY

SY

SF

SF

SF

SF

EA

EA

EA

LS

EA

EA

FT

FT

LS

LS

EA

EA

EA

LB

EA

CY

Ton

SY

EA

FT

FT

SY

SY

Unit

Sack

EA

LS

lDays

Total of AllAlternate No Bid Prices items No

Total of All Base Bid Prices Items No ai

OUNSPidtab

CITY COUNCILAPRIL

AGENDA ITEM c Request to award bid for Harper Streetscape Irrigation Installation

Bids opened

BACKGROUND On February the City of St Clair Shores received bids

for the Harper Streetscape Irrigation Installation The low bidder

was American Sprinkler at

ENCLOSURES Bid Tab

PROPOSED

RESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedenya request to award bid for HarperStreetscape Irrigation Installation to American Sprinkler in the amount of

VOTE Ayes

Nays

Abstain

Absent

Prepared byCaryl Piliips Comrriunity Services Dept Secretary

Reviewed byBryan Babcck Engineering Assistant

Bid Tabulation

City of St Clair Shores

Irrigation Systems Installation Harper Avenue

Tuesday February

American Sprinkler Trost Irrigation Landscape Serv Michigan Irrigation

Livonia MI Orion MI Clinton Twp MI Warren MI

stimate

No Quantity Unit Unit Price Amoun Unit Price Amoun Unit Price Amoun Unit Price Amoun

Irrigation Installation LS

inch SCH PVC

Under Sidewalks

Driveways LFTinch SCH PVCUnder Harper LFTSubtotal

i x rper Ir ii

Irrigation Installation LS

inch SCH PVCUnder Sidewalks

Driveways LFTinch SCH PVCUnder Harper LFTSubtotal

Total All Sections

Marc Dutton

Waterford MI

TriValleySa inaw MI

G HouseyGPW MI

stimate

No Quantity Unit Unit Price Amoun Unit Price Amoun Unit Price Amoun

Irrigation Installation LS

inch SCH PVC

Under Sidewalks

Driveways LFT

inch SCH PVC

Under Harper LFTSubtotal

Irrigation installation LS

inch SCH PVCUnder Sidewalks

Driveways LFT

inch SCH PVC

Under Harper LFTSubtotal

Total All Sections

Bid Tab

CITY COUNCIL

APRIL

AGENDA ITEM d Request for consideration to enter into a professional services

contract with Carlisle Wortman Associates for assistance in EnergyEfficiency Block Grant funding projects

BACKGROUND As part of the presidentsstimulus plan the City of St Clair Shoreshas been allocated in Energy Efficiency and

Conservation Block Grant dollars The city anticipates using a

consultant to help us identify the best use of these dollars The

purpose of this proposal is to have a consultant in place as we

anticipate short deadlines to submit our application for funds We

do not anticipate signing this contract immediately as we are still

gathering information on the grant but want to be prepared if the

need arises

ENCLOSURES Letter from CarlisleWortman Associates Inc

PROPOSEDRESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedeny a request for consideration toenter into a professional services contract with Carlisle Wortman Associates for

assistance in Energy Efficiency Block Grant funding projects

VOTE Ayes

Nays

Abstain

Absent

Prepared by

Reviewed

Cominunity Services Dept Secretary

stopJSrIlRayes Community Services Director

cAuLslfoxrMlssorESANCc

March

Mr Chris Rayes AICP

Director ofCommunity Services

City ofSt Clair ShoresJefferson Circle Drive

St Clair Shores MI

Re Rapid Energy Assessment Process

Dear Mr Rayes

Ashiicz aa

tet

i S tiG

Thank you for taking time to speak with us last week I am confident that our services can be of

help in St Clair Shores As we discussed the American Recovery and Reinvestment Act

allocated Billion for local governments to undertake energy efficiency measures and

another Billion to states to further help local governments and their communities As an

entitlement community a significant portion ofthese funds over is available to St

Clair Shores for energy efficiency projects Given the work you have done already we believe

St Clair Shores has an opportunity to use these funds and become a regional leader in energy

efficiency

As requested we have prepared a scope ofservices for conducting the Rapid Energy Assessment

Process REAP We have also identified additional services to assist the City in preparing its

required Energy Conservation Strategy and for ongoing services assisting you with the

administration and promotion ofenergy efficiency programs

We propose that Carlisle Wortman assist the City ofSt Clair Shores with the following process

Phase Energy Efficiency Community Block Grant Program Initiation and the RapidEnergy Assessment Process

Assist City with the initial step getting the City online with the stimulus fundingprogram We understand that you have previously registered for a DUNS number so the

remaining steps include

a Register with The Federal Governmentscentral contract registry

b Establish anEBusiness point of contact for the Citys business with the Federal

Government in relation to energy conservation and have that person register with

FedConnect At this point the City ofSt Clair Shores will be eligible to receive

funds allocated in the Energy Efficiency and Conservation Block Grant Program

St Clair Shores REAP and Energy Conservation StrategyMarch

b Staffmeetings as needed while CWA personnel are in the City conducting the

analysis

c Collection ofdata from City Staff requested data list to be sent prior to the onsite

analysis work and analysis ofcollected data examples include annual energy billsfuel expenditures etc

d The creation ofa series ofREAP matrix boards that can be displayed in City Hall to

provide a public display

e The completion ofREAP assessment measure score sheets to be provided to the Cityupon completion The assessment area worksheets identify the final REAP score for

the assessment measure and implementation recommendations for the measure

After the REAP is finished Carlisle Wortman will prepare a final report the City can use

to inform the Energy Conservation Strategy The REAP is intended to decipher what

projects the City should consider for the Energy Conservation Strategy while the EnergyConservation Strategy itself could potentially require additional technical analysis to

pinpoint potential energy savings and meet the minimum submittal requirementsestablished by the Federal Government The REAP Report will

a Identify the highest priority projects

b Create an implementation plan suggesting next steps

c Proposed draft project timelines

This task includes a City Council meeting at which CarlisleWortman Associates will

present the REAP Report and describe the REAP process The City Council can acceptthe report at this meeting no formal adoption process is required for the REAP Report

Phase Optional Energy Conservation Strategy Preparation

After the REAP Report is finished the City of St Clair Shores has the option ofretainingCarlisle Wortman to prepare the required Energy Conservation Strategy ECS The ECS

must be submitted within days ofthe City first receiving funds from the EECBG

program The ECS is subject to strict guidelines for content and submittal format

The ECS is intended to decipher what projects the City should consider and could

potentially require additional expert technical analysis outside ofthis scope ofservices

building energy audits or wind energy potential analysis for instance to pinpointpotential energy savings and meet the minimum submittal requirements established bythe Federal Government If necessary CWA will assist the City in securing expert

St Clair Shores REAP and Energy Conservation StrategyMarch

Other services described above Phase would be billed as an hourly expense

Meetings One City Council meeting is included with Phase I and a second City Council

meeting is included in the optional Phase Additional meetings will be billed at hourly rates

Please give me a call when you have had a chance to review these measures so we can discussthe potential next steps Thanks in advance I look forward to speaking with you soon

Sincerely

CsrwoxrnrrAss Crls zhcIt Donald Wortman BIsAICP PCPVice President

wV Y

S

CARIFWlRT ANtSSQ S IBC

ary GBranganIEDAl AICP

Assciate

Council MeetingApril

AGENDA ITEM Consent Agenda Items

Items shall be considered without debate by motion and vote of Council unless a

member of Council specifically requests action taken separately on said item

ENCLOSURESa Bills

b Fees None

c Progress Paymentsd Approval of Minutes

e Receive File Boards Commissions Committee Minutes

f Recommendations from Council SubCommittee on BoardsCommissions and Committees and amendment to Ordinance

Communications Commission

PROPOSEDRESOLUTION Motion by seconded by

to approve the Consent Agenda items as presented with the

exception of the following item numbers

that

were removed and considered separately

VOTE AYES

NAYS

ABSTAIN

ABSENT

t

t

Prepared by Mary A Kotowski City Clerk Date April

City ofSt Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

MayorRobert AHison

Mayor ProTem

Matthew Ahearn

City ManagerKennethRPodolski I

Itemla

Council Meeting of

Apri

Ifyou have any questions on items listed below please contact Ken Podolski CityManager or Tim Haney Director of Finance

Bills to be approved at the City Council Meeting ofApri

Itemla Check Approval List

March

Council Members

Ronald J Frederick

Beverly McFadyenMark J Moffitt

David J Rubello

Kip CWalby

Councilperson moved Councilperson seconded to approve the release of

checks in the amount of ofthe report that is pages in length and of the grand total amount of

went to other taxing authorities

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City of St Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

MayorRobert AHison

Mayor ProTem anMatthew Ahearn dtCity Manager

liKennethRPodolski N we e

Item lOc

Council Meeting of

April

If you have any questions on items listed below please contact Ken Podolski CityManager or Tim Haney Director of Finance

Bills to be approved at the City Council Meeting ofApri

Progress Payments

Council MembersRonald J Frederick

Beverly McFadyenMark J MoffittDavid J Rubello

Kip C Walby

PMB Excavating

Progress Payment NoVeterans Memorial Park Shoreline Improvements Project

Contract Date February

Owner

City of St Clair Shores Jefferson Circle Drive St Clair Shores MI

Contractor

PMB Excavating W Leonard Rd Leonard MI

Under terms of the contract dated February PMB Excavating is entitled to payment for work as follows

On Feb the Contractor extended the proposed revetmentftplus and additional ftChange Order

No landward The existing shoreline was graded and compacted fabric installed gravel base installed and

broken concrete and limestone placed The restoration is not complete

Item Description

Revetment Extension

Limestone Revetment Lbs EachLimestone Revetment Lbs Each

Broken Concrete

Gravel Blanket

Geotextile Fabric Membrane

Excavation

Topsoil Seed Mulch Restoration

Existing Revetment Maintenance

Routine maintenance to existing FT

rubble mound revetment

Total Amount Earned

Less Retainage of Work Completed

Total Amount Due This Progress Payment

Reviewed By City of St Clair Shores Vendor No

We hereby certify that sufficient funds are in

Date Account No

Bryan Babcock P Ass tant City Engineer frand that the amount due is budgetted for such

purpose

DateKen P dolski City Hager

Quantity QuantityUnit Completed Completed

Unit Est Cost Last Period To Date Amount

TON

TON

TON

CU FT

SQ FT

LS

SQ FT

LS

Date

Tim Haney Director of Finance Treasurer

Council MeetingApril

Item No d

Motion by

City Council

City CouncilMeeting Date

March

DateEMailed

April

Item Noe Receive and File Boards Commissions and Committee Minutes

Motion by Seconded by to receive and file the following minutes

Minutes

General Employee Pension Board

Library BoardOlder Persons Advisory BoardActivities CommitteePolice Fire Pension BoardPolice Fire Retiree Health Care Trust Board

Sign Arbitration CommitteeWater Resources and Advisory BoardCouncil SubCommittee

VOTE AYES

Meeting Date

FebruaryFebruaryFebruaryJanuaryFebruaryFebruaryFebruaryFebruaryFebruary

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk

City Council Minutes

Seconded by to approve the following minutes

DateEMailed

MarchMarch

March

MarchMarchMarch

MarchMarch

April

Date March

PROPOSED MINUTESCITY COUNCIL MEETING

CITY OF ST CLAIR SHORESJEFFERSON CIRCLE DRIVE

ST CLAIR SHORES MI

Monday March

PRESENT

MayorCouncil Members

ALSO PRESENT

City ManagerDeputy City Clerk

Finance DirectorAssistant City EngineerCity AttorneyCommunications Director

Recording Secretary

CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE

Robert A Hison

Matthew S Ahearn

Ronald J Frederick

Beverly McFadyenMark J Moffitt

David J Rubello

Kip C Walby

Kenneth R Podolski

Kimberly Irvine

Tim HaneyBryan Babcock

Robert D Ihrie

Mary Jane DHerdeCarole Ciamillo

Mayor Hison called the meeting to order at pm Ms Irvine Deputy City Clerk called the roll with a quorumpresent The Pledge of Allegiance was recited by those in attendance

Mayor Hison announced that Item a Request to Award Bid for Parkside St and Euclid Blvd Water Main

Replacement Project was removed from the agenda

PROCLAMATIONS PRESENTATIONS

There were no proclamations or presentations

Mayor Hison stated that typically yard waste collection doesntbegin until April but because of the warmer weatheryard waste collection small brush only will begin immediately

REQUEST FOR A TRANSFER OF OWNERSHIP CLASS C LICENSED BUSINESS WITH

ENTERTAINMENT PERMIT DANCE PERMIT LOCATED IN ESCROW AT S RIVER HARRISONTOWNSHIP MI FROM LMTCORPORATION TO JACKS NEW BAR LLC AND TRANSFER LOCATION

GOVERNMENTAL UNIT MCL TO JEFFERSON ST CLAIR SHORES MI STEP

MrTom LeFever on behalf of LMTaddressed Council Mr Ihre explained that this is a transfer of an originallicense which had been located in Harrison Township to Jacks New Bar in St Clair Shores The Liquor Control

Commission does permit a license transfer from one city to another city within Macomb County although if it ceases

to be used in St Clair Shores it would go back to Harrison Twp if it was not sold

Ms McFadyen asked if the license was in escrow in Harrison Township and if so how long it has been in escrow

Mr LeFever replied it is in escrow and has been for one or two years

Mr Ahearn asked what happened to the original license that was at Jacks Mr LeFever replied the original license

has a lot of hair on it Council didntunderstand his answer so Mr LeFever explained that there are a lot of federal

liens present on the property and the license is the only thing that the government can attach

City Council MeetingMazch

Page of

REQUEST FOR A TRANSFER OF OWNERSHIP FROM L M T CORPORATION TO JACKS NEW BAR LLCCONTD

Mr Ihrie stated that Ms Kotowski previously indicated that there are some outstanding issues that need to beaddressed and he is not sure all the issues have been resolved These issues would be resolved prior to theissuance of a Certificate of Occupancy Mr LeFever replied they are working diligently to achieve resolving all of theissues

Mr Ihrie explained that when there is a transfer of a liquor license it cannot be approved with any kind of conditionsIt is either approved or denied

Motion by Ahearn seconded by McFadyen that the request for a transfer of ownership Class C licensedbusiness with Entertainment Permit located in escrow at S River Harrison Township MI from LMT

Corporation to Jacks New Bar LLC transfer location Governmental Unit MCL to

Jefferson St Clair Shores MI Step and New Dance Permit be approved above all others andthat it is the consensusof the legislative body that this application be recommended for issuance

Ayes All

REQUEST FROM HUNTINGTON BANK FOR A TRANSFER OF MICHIGAN LIQUOR CONTROLCOMMISSION OWNERSHIP STEP ON A CLASS C LICENSED BUSINESS WITH DANCE PERMITIN ESCROW AT E JEFFERSON FROM EPIC EVENTS INC GOURMET HOUSE TABLED FROM

Mr Ihrie stated this is a little different from the normal transfer process Mr Miller is the personal representative toMr Oltersdorf who is now deceased Mr Ihrie stated the Gourmet House was owned by Epic which is the presentlicensee Epic borrowed money from Huntington Bank which took the license as collateral Waltco owned by Mr

Oltersdorf paid off the Huntington Bank loan as he was ownerof this property and structure Mr Miller now wants totransfer the license from Epic with a simultaneous transfer to Huntington Bank and then to Waltco

Waltco has no interest in reopening the property and it is up for sale The property will be easier to market with the

liquor license which Mr Oltersdorf paid for Mr Miller will sign an agreement with the City of St Clair Shores that ifthe transfer takes place to Waltco Waltco would not operate as a licensed establishment the license would not leavethe City of St Clair Shores and Waltco will place the liquor license in escrow Liquor licenses can only stay in

escrow so long and this license is about to expire on April The time period would start again with thetransfer to Waltco Mr Ihrie stated the Liquor Control Commission informed him that this type of transfer is not

uncommon

Mr Miller stated that Mr Oltersdorf purchased the Gourmet House before and was the landlord before the Epicrenovations When refurbishing the building came into effect Epic approached Mr Oltersdorf for a loan In

exchange for the loan Mr Oltersdorf took all of the assets and the liquor license as collateral The loan was calleddue by Huntington Bank Mr Miller advised that he is presently serving as an officer of Waltco and it is veryimportant to protect the estate for Mr Oltersdorfs widow If the property is not sold he feels it is right to keep the

license but in St Clair Shores He added that it is not likely that anyone will purchase the property to use the

building and their intention is to demolish it Mayor Hison stated that the transfer of the liquor license cannot beconditioned upon other elements

Mr Ihrie stated he has had discussion with Mr Miller regarding Waltco now owning the building free and clear MrMiller indicated that he was going to ask the City to pay to have the building demolished and enter into a contract for

repayment with interest when the property is sold Mr Ihrie said it is legal to enter into a written contract with Waltco

Mr Frederick asked what would be the time frame and if he had prices on the demolition Mr Miller responded thathe had spoken with Mr Rayes regarding bidding the project and the actual demolition and that the time frame wouldbe days

Mr Rubello asked if the building was safe and secure Mr Miller stated it is locked at all times and he uses

Landscape Services to maintain the grounds

Mr Ihrie stated that if Mr Miller and Council both want the building demolished a deadline should be set At the timeof their discussion with Mr Rayes it was stated that the City would put the bids out because they felt the City could

get a better response

City Council MeetingMarch

Page of

REQUEST FROM HUNTINGTON BANK FOR A TRANSFER OF MICHIGAN LIQUOR CONTROL

COMMISSION OWNERSHIP STEP ON A CLASS C LICENSED BUSINESS CONTD

Motion by Frederick seconded by Ahearn to approve the request from Huntington Bank to transfer ownership on a

Class C Licensed business with Dance Permit located in escrow at E Jefferson St Clair Shores MIMacomb County from Epic Events Inc Step I be considered for approvaldisapproval above all others

and that it is the consensus of the legislative body that this application be recommendednotrecommended for

issuance subject to Waltco entering into a written contract to secure bids and demolish the building by Augustthe liquor license not being transferred out of the City and the Waltco not operate as a licensed facility

Mr Walby stated he does not want to use taxpayers dollars to help demolish the building and wants Mr Miller to payfor the project from the proceeds of the estate of Mr Oltersdorf

Mr Rubello also felt it should be the responsibility of the estate of Mr Oltersdorf

Motion by Rubello seconded by Walby to TABLE to the April Council Meeting the request from

Huntington Bank for a transfer of Michigan liquor control commission ownership step on a class c

licensed business with dance permit in escrow at e Jefferson from epic events inc gourmet housetabled from and Step to transfer license to Waltco Land Company

A roll call vote was taken

Ayes Ahearn McFadyen Rubello Walby Hison

Nays Frederick Moffitt

It was explained that the City Ordinance states that no billboard shall be erected at any time when there are or

more billboard faces in the City Currently there are billboards in the City billboards with faces Mr Zuver is

requesting to erect a billboard that is feet high and exceeds height and width requirements It was noted that the

Sign Arbitration Board has denied Mr Zuvers request and the ordinance allows an appeal which is why it is beforeCouncil He added the billboard they want to erect will be located on the ICorridor just north of Mile RoadThe hardship here is that Lamar has no ability to advertise in St Clair Shores because of the billboard cap whichhas already been exceeded

Mr Ihrie said that in St Clair Shores dealt with a number of issues including sign clutter and size withbillboards The City drafted a new sign ordinance and Council approved it This is not a prohibition but an

ordinance that billboards would be allowed with regulations

Mr Ihrie referred to Ordinance Section G Appeal to Sign Arbitration Board Any party who hasbeen refused a sign permit by the Building Official or City Clerk for a proposed sign installation may file a claim of

appeal to the Sign Arbitration Committee Upon receipt of the appeal and payment of an appeal fee as established

by City Council the Sign Arbitration Committee shall schedule a date for an appeal hearing At such hearing the

Sign Arbitration Committee may grant such appeal and allow a variance to the provisions of this ordinance as to non

temporary signs upon finding that a Because of the particular physical surroundings shape or topographicalconditions of the property compliance with the provisions of this Ordinance would result in a particular hardship on

the owner as distinguished from inconvenience or a desire to make more money b Strict enforcement of the

provisions of this Ordinance would serve no useful purpose and c A variance would be in the best interest of the

City and not against the spirit and intent of this ordinance

Mr Zuver stated that if state law was followed it would allow billboards alongIin St Clair Shores and there

are only three He added that the standards cited by Mr Ihrie do not seem to apply here They want to erect a

standard size billboard of sq ft which is larger than the City allows

Mr Ihrie replied that the state statute addresses city billboards with the Highway Advertisement Act which does not

preempt city and local townships with regard to ordinance

Mr Rubello stated there were only two members of the Sign Arbitration Committee present for the meeting and does

not feel that is a fair decision In addition all of the CVS signs that were approved are over the size limit in the

ordinance

City Council MeetingMarch

Page of

REQUEST FROM ROBERT P ZUVER ON BEHALF OF LAMAR ADVERTISING COMPANY CONTD

Mr Frederick expressed concern regarding the area across from this location which is residential Eastpointe Mr

Ihrie replied that there are other locations where billboards areacross from residential areas or adjacent to residential

areas and there has never been a problem Mr Zuver did the research and this was the last location a billboard

could be erected regulated by the State Law

Mayor Hison asked if a commitment could be made where the City could use the sign for a number of weeks out of

the year to advertise festivals etc Mr Zuver replied that can be worked out

Mr Ihrie stated that this is an ordinance problem and that is the only issue at hand Anything else should not be a

factor as to whether the appeal should be granted

Mr Moffitt felt that when the ordinance was written the interest was more focused on Harper Avenue to protectresidential areas Iis an industrial area and he feels its the best location for a billboard

Mr Frederick asked that if this is put on someones property is it taxable and does the property decrease in valueMr Podolski replied that the City Assessorwould be the person to answer those questions

Motion by Moffitt seconded by McFadyen to approve a variance for a double faced illuminated

groundfreestanding billboard at W Industrial Dr petitioner Robert P Zuver on behalf of Lamar

Advertising company subject to property owner W Industrial Dr obtaining one parking spacevariance from the Zoning Board of Appeals

A roll call vote was taken

Ayes Frederick McFadyen Moffitt Rubello Walby Hison

Nays Ahearn

REQUEST FROM CITY COUNCIL MEMBERS FOR CONSIDERATION OF

a Placement of City Council Packets and Information Packets on the website

Mr Ahearn stated staff has been preparing for this and thinks it is a good idea to get information out He wouldalso like to put meeting minutes on the website

Motion by Ahearn seconded by Frederick to approve the placement of City Council Packets on the Citywebsite by close of business on Fridays effective with the Council Meeting of April subject to reviewof confidential items and setting guidelines mirroring the FOIA guidelines of what is not subject to

disclosure and also place approved City Council Minutes on the Website

Ayes All

b Change to Council Rules of Procedure to allow Audience Participation regarding agenda items at

beginning of the meeting with a minute time limit

Mr Rubello reaffirmed that the two minute audience participation at the beginning of the meetingregarding agenda items did not in any way interfere with the five minute audience participation at the end of the

meeting

Mayor Hison suggested a two month trial period so they can evaluate any feedback they may receive

Mr Frederick feels Council is elected to do the research on items and speak on behalf of the residents therefore

he doesntsupport this implementation

Motion by McFadyen seconded by Rubello to approve the request to amend the Council Rules ofProcedure to allow Audience Participation regarding Agenda Items at the beginning of the meeting with

a two minute time limit for a trial period of two months from this meeting and residents are to fill out a

card prior to the meeting regarding the agenda item they wish to speak about and give to the City Clerk

A roll call vote was taken

Ayes McFadyen Moffitt Rubello Walby Hison

Nays Ahearn Frederick

City Council MeetingMarch

Page of

BIDSCONTRACTSPURCHASE ORDERS

a Dye F hrlf D L C C d DI A i AA D I nn D D

onnusd fl

w

This item was removed by the Citys request

b Request to award bid for Mile Rd Water Main ReplacementIto Harper Avenue Project Bidsopened

Mr Bryan Babcock Assistant City Engineer stated that on March the City of St Clair Shores receivedbids for the Mile Road Water Main Replacement fromIto Harper Avenue The recommendation from

Anderson Eckstein and Westrick Inc is DMContracting Inc in the amount of Murphy Pipelinewas the low bidder but submitted an unsolicited alternate not in accordance with the bidding document This

project was budgeted under the Water Department Account for

Mayor Hison asked if this project would qualify under the stimulus plan and what the time frame was for this

project Mr Babcock replied that the project does not qualify under the stimulus plan at this time and they will

begin work at the end of this month They plan to finish the project by the beginning of July

Motion by Walby seconded by Frederick to approve the request to award the bid for Mile Road Water

Main Replacement from Ito Harper to DMContracting Inc in the amount of

Ayes All

c Reauest to extend the golf course restaurant contract with National Coney Island

Mr Podolski explained that National Coney Island has operated the restaurant at the golf course since

They have committed to operate the facility for two more seasons through December The Golf CourseCommittee has voted to recommend to Council that the agreement be extended through Their contract

expired a year ago and they have done a good job for the City

Mr Rubello suggested passing out some kind of survey to find out likes dislikes and what patrons are lookingfor to help boost business

Mayor Hison suggested meeting with the Golf Course Committee to discuss options

Motion by Frederick seconded by McFadyen to extend the management agreement for the golf course

restaurant with National Coney Island through December

Ayes All

CONSENT AGENDA

Motion by Ahearn seconded by Walby to approve the Consent Agenda items as presented whichinclude the following

a Bills

March

To approve the release of checks in the amount of of the report that is pages in lengthand of the grand total amount went to other taxing authorities

b Fees

Roumell Lange Cholack PLCIhrie OBrien

City Council MeetingMazch

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CONSENT AGENDA CONTD

c Progress Payments

Galui Construction CompanyGalui Construction Company

d Approval of Minutes

Minutes Meeting Date

City Council Workshop FebruaryCity Council Meeting March

e Receive and File Boards Commissions and Committee Minutes

To receive and file the following minutes

Minutes Meeting DateBeautification Commission FebruaryOlder Persons Advisory Committee JanuaryPolice and Fire Health Care Board JanuaryPolice and Fire Pension Board JanuarySign Arbitration Committee JanuaryBeautification Commission JanuaryCorridor Improvement Authority FebruaryHistorical Commission FebruaryWater Resources Advisory Board February

Ayes All

UPATES AND FOLLOWUPSFROM COUNCIL MEETING

PCBs Mr Podolski stated the DCT did not provide anything new but were instructed to put together a

short update the City can put on the website There will be a meeting this week and he will report at the next

meeting

PEG Access Ms DHerde stated there is some movement Some communities have filed a lawsuit

regarding moving the channel The FCC has extended the deadline for replying to comments to AprilThere will be precedent setting decisions that can affect everyone

COMMENTS BY INDIVIDUAL COUNCILPERSONS

Councilmember Rubello announced some of the upcoming community events

Mr Rubello asked who is responsible for clean up of debris left on the road following an accident Mr Podolski

replied the City has a contract with Road One who picks up all debris

Mr Rubello asked where the City stood with regard to Liquor Licenses Mr Ihrie replied Liquor Licenses will be

discussed at the next Council Meeting

Mr Rubello received a call from a resident who was unhappy with Sidewalk Repair and stated the work was

inadequate Mr Podolski stated that Mr Rayes should be contacted to have an inspector sent out

He asked how many walls are left to put up between businesses and residential homes Mayor Hison replied walls

are erected only when theyre the business changes

Mr Rubello stated Council has taken a lot of heat the last two weeks because of the problem with snow removal and

he wants to know how this occurred Some residents are not satisfied with the answers they were given

City Council MeetingMarch

Page of

COMMENTS BY INDIVIDUAL COUNCILPERSONS CONTD

Mr Podolski replied he made it perfectly clear at the last meeting that it was not Councilsfault The Snow Removal

Program began years ago to remove from commercial properties per complaints by residents The numbers at thattime were not that significant Last year was the height of the program in terms of a big spike of homes in

foreclosure landlord properties etc Many residents are satisfied that those kinds of homes were being taken care

of although there were some complaints from mortgage companies Mr Ihrie stated the program cannot beselective Some residents also felt the bills were not sent out timely Because of this Council waived administrative

fees A Study Session is being set up to have a public forum for residents to attend and find out how the programworks

Councilmember Frederick stated the Post Office could be our eyes and ears on streets and advise the City of the

addresses of vacant homes as they deliver mail

Mr Frederick advised a Passport Fair will be held on March in the City Clerks Office

Mr Frederick received a complaint letter from a resident who was forced to put up a wall Mr Podolski will check and

advise

He announced that State Rep Sarah Roberts is hosting a seminar for veterans called the American Veterans RightsForum which will have questions and answers on the rights of veterans The seminar will be March at pm

Councilmember Walby thanked Mr Podolski for advertising the ambulance for sale on the web Mr Walby stated

that Mr Podolski sent letters out waiving the administrative fee for the snow removal and is working on

reimbursement for those residents that already paid

He recalled bringing up the bid process and the ability to be put on a bidders list and he feels this is a good idea Mr

Podolski said staff is working on this

Mr Walby stated Council needs to review the purchasing policy because clarification is needed on many things such

as what is a professional service and what is not

Mr Walby stated that he received a document marked confidential He would like Mr Ihrie to decide when a

document should be marked confidential

Councilmember McFadyen stated she has received complaints regarding pigeons and having a permit for pigeoncoups Mayor Hison responded that there is an ordinance and a permit is required Information can be obtained fromthe Community Development Department

Councilmember Moffitt stated he is in favor of freedom of speech and is glad to see that residents get two minutes

at the beginning of meetings to speak regarding agenda items

Mr Moffitt stated that at the last Council Meeting many residents were upset about the snow removal issue and theycame to Council to resolve the issue Part of freedom of speech is to show respect and be responsible Paul Doppkewas unjustly attacked verbally at the last meeting He is a contractor hired by the City and was doing what he was

told to do He has family and friends in the City and lives here as well He does a lot for the community andresidents should have learned the facts before taking their frustrations out on him

Councilmember Ahearn stated he agrees with Councilmember Moffitt regarding Paul Doppke He is an upstandingmember of this community and didntdeserve to be verbally attacked

Mayor Hison announced upcoming community events

CITY MANAGERSREPORT

Mr Podolski stated the City is receiving approximately in grant money for consolidated dispatch Thiswould affect the cities of St Clair Shores Roseville Harper Woods and Eastpointe This will be pursued

City Council MeetingMarch

Page of

AUDIENCE PARTICIPATION

Members of the Harper Avenue Business Association Raymond DeBates Geri Hoffman and Linda Bologna were

present to announce the Fourth Annual Business Expo at Rogers School on April from am to pm Ms

Hoffman spoke of some of the businesses that would be there In addition there will be entertainment and food

Admission is free

Dan Macalpine Avalon questioned why City employees arentdriving vehicles that are marked He is also

concerned about pictures being taken of his property with altered dates because he feels that the snow removal

pictures had altered dates on them

Tom Gerhardstein Woodbridge asked what the procedure was to get some attention to Beaconsfield StreetThe apron in their complex needs repair especially around the sewer cap

Jack Doerr Bayview stated a lot of residents dontuse the Internet and suggested packets at the LibraryMayor Hison replied there is one at the Library and at the City Clerks Office

Pasquale Sciortino Manhattan stated taxes are going up and property value is going down He stated he

came to the Board of Review and sat there for four hours He talked to one man and then left Mr Podolski asked

Mr Sciortino to leave his name and phone number so the City Assessor could contact him

Tom Guiney Erben stated he was upset about snow shoveling and doesntunderstand why that contract

didntgo out for bid Mr Podolski replied that service contracts were not required to be bid or come before Council

Mr Podolski stated the practice is now being changed This process evolved over time Mr Ihrie stated the requestto shovel began about four or five years ago and grew to a large number over the past two years because of

foreclosures In addition at some point if this is bid out it will be cheaper for the City to do the snow instead of the

homeowner and that is not the intent Mr Guiney stated he asked previously for an outside investigator to look intothe relationship between the City and Landscape Services Mr Ihrie responded that there is nothing to investigate

Jack Downey Rosedale wants to resolve something between the residents and the Citys conduct toward theresidents He has researched the history of some City employees and cited examples of how he sees nepotismwithin the City

Ken Kraus Blackburn stated the City billed him for snow removal but he doesntintend to pay because the

City plow blew the snow back on his sidewalk when they plowed his street

James Kelly N Rosedale Ct stated he would like a definition of what would be considered adequate snow

removal The ordinance states the sidewalk has to be passable for residents and he feels inches the width of an

average snowblower is passable Mr Kelly asked how the enforcement is being done as he feels it is selective

Peter Rubino Shady Lane stated he feels it is not a good time to spend millions of dollars and chargeresidents for new water meters Mr Rubino agrees with the nepotism and cronyism within the City He asked if the

City circumvented the Charter with regard to the hiring of some City employees Mr Ihrie replied the hiring of

employees upholds the City Charter and nothing has been done unlawfully

Kelly Vandermolen Parkside asked how residents find out about the Study Session regarding the snow

removal and if residents could participate Mayor Hison replied the notice will be published in the Sentinel and will be

posted at City Hall Residents can participate Ms Vandermolen asked if the City has a procedure for reviewingcontractors they hire to do work in the City Mayor Hison replied they are monitored by performance records given bythe director of that department Mr Podolski added that the contractors are also reviewed by Plante Moran and theFinance Director

Erin Stahl Avalon thanked Council for putting agenda packets on the web and for allowing minutes for

residents to speak on agenda items and asked when the packets would be on the web Mr Podolski said the goal is

to have them posted by the close of business the Friday before the meeting Ms Stahl asked if that will also include

the packet inbetween meetings Mayor Hison replied that the agenda packet and minutes will be the only thingsavailable at this time and will review after receiving feedback Ms Stahl stated that the Petition Drive is alive She

has two petitions that will give St Clair Shores a bigger voice and more information She is hoping to put these on

the ballot in November

Chris Vitale Larchmont asked what steps would be taken regarding the snow removal issue Mr Vitale

added that he is upset about Council approving the billboard item

City Council MeetingMarch

Page of

AUDIENCE PARTICIPATION CONTD

Duane Michno Ardmore Park Drive thanked Councilmember Moffitt for standing up for Paul Doppke He is

sick of people demeaning the Council and staff of the City

Paul Doppke Erben stated he is the owner of Landscape Services and is appalled by what was said abouthim and his company The information that was spoke of was totally untrue He added that he and his family live in

St Clair Shores and he has done everything he could to help make St Clair Shores a better community

Virginia Provenzano Pare thanked Councilmember Moffitt regarding his freedom of speech comments She

stated she felt insulted and appalled by some comments made by Council regarding residents speaking on agendaitems

Jamie Victory Williamsburg stated he has a friend who used to do the concerts in the park and would like tosee him do them again

Sue Jesion Raymond has concern with drug rehabilitation locations in the City She would like to know how

many of them are in the City and who monitors them Mr Podolski will follow up with Ms Jesion

Jeff Corker Manhattan defended Paul Doppke stating he is a good man Mr Doppke and his company paidfor a benefit for one of his friends that had cancer and passed

Rick Swanquist Bon Brae asked the status on his ethics request Mayor Hison replied Mr Ihrie is working on

it

Greg Breakey Parkside stated he came to City Hall and asked for the original violation for his home and he

was told it doesntexist He asked if the violation doesntexist how the City can bill without an original violation Mr

Breakey stated he would like outside counsel to look at this problem

Brian Murphy Recreation wants to know if Council would consider a loan for the fireworks to be paid back bythe Activities Committee

Ryan Farrell OConnor wants to know if there are specific statutes that say a person can be billed without

being issued a violation

Julie Doppke Erben stated she is appalled at what everyone is saying about her husband and defended his

character integrity and morals

James Pangborn Rio Vista spoke on behalf of Paul Doppke and stated that if you are able bodied youshould shovel your snow your neighbors snow and help with foreclosed homes snow

Mr Podolski supported all of the work the staff of Community Development does and invited anyone to make an

appointment to discuss any issues they may have

ADJOURNMENT

Motion by Moffitt seconded by Ahearn to adjourn the meeting at pm

Ayes All

THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT AVERBATIM RECORD

ROBERT A HISON MAYOR KIMBERLY IRVINE DEPUTY CITY CLERK

City Council MeetingMarch

Page of

MINUTES

OF THE CITY OF ST CLAIR SHORES

GENERAL EMPLOYEES PENSION BOARD MEETING

February

PRESENT

Trustees

ABSENT EXCUSED

ALSO PRESENT

CityClerkSecretary of the Board

VanOverbeke Michaud Timmony PC

Morgan StanleyWorld Asset ManagementWorldAsset ManagementInland Western REIT

Inland Western REIT

Gabriel Roeder Smith CompanyDeputy CityClerkRecording SecretaryClerk Staff

CALL TO ORDER

Chairman Robert Hison

Ann Pridemore

Kenneth Schoof

Beverly McFadyen

Fred Flaherty

Mary A Kotowski

Michael VanOverbeke arrived at

Michael Holycross arrived at

Bob KayKevin Yousif

Darrell Rau

Bob LorenteCurtis Powell

Kimberly Irvine

Ayla Klein

Chairman Hison called the meeting to order at pmand a quorum was present

Motion by McFadyen seconded by Pridemore to excuse Mr Flaherty from the meeting

Ayes All

APPROVAL OF CONSENT AGENDA ITEMS

Motion by McFadyen seconded by Pridemore to approve the Consent Agenda items a b c d fas

presented and removing item a for discussion as follows

a Minutes of Januaryh Invoices ac of Fehruarv which read as follows

LOOMIS SAYLES COMPANY LP

MORGAN STANLEY

MUNDER CAPITAL MANAGEMENT

ORLEANS CAPITAL MANAGEMENT

COMERICA BANK

TOTAL PAYABLES

c Receive and file KBS REIT Account Statement dated

d Receive file and acknowledge name change of Orleans Capital Management to Energy

Opportunities Capital Management EOCM and Privacy Principles

Discussion was held regarding the Privacy Principles Mr VanOverbeke stated the document was askingfor the level of privacy we expect They dontmaintain a database and they would be restrictive on the

information given They are using this for marketing purposes Mr VanOverbeke has no objection to the

board disclosing information to affiliated or any nonaffiliated parties

General Employees Pension Board MeetingFebruary

Page of

CONSENT AGENDA Contd

f Receive and file Active Member Data Sheet and Application for Service Retirement for Patricia A

Rybak

Ayes All

Absent Flaherty

Separated item

e Receive and File Final Retirement Calculation for Linda Tuller

Ms Pridemore questioned the retroactive payment that has been subtracted from her figures Ms

Kotowski responded that some of those items are contractual but she will have an answer at the next

meeting

Motion by McFadyen seconded by Pridemore to Receive and File Final Retirement Calculation for

Linda Tuller

Ayes All

Absent Flaherty

PRESENTATIONS

a World Asset Management BobKay Kevin Yousif

Mr Kay Mr Yousif thanked the board for their business since Mr Kay explained that they are passivemanagers and have been in business since He stated the President of the company has been with

them since and Mr Yousif is the new director of domestic equity

They have billion under their passive management Passive managers are working to hit the

benchmarks The City is one of the collective fund clients being invested in large mid and small cap funds

Mr Yousif said that with the SP accounts we have total market exposure of to all US equity funds

beta exposure which has a low fee schedule of basis points

Mayor Hison asked what they would change from to get to the positive All funds were negative in the h

quarter Mr Yousif feels this year we will see significant flight to quality or more investing in treasuries US

treasuries are debt issued by the treasury risk free With treasuries you get back the inflation rate and the risk

free rates They pay lower rates over time but have more risk tolerance The core of the investments will be in

line with what the market does and compliments our other investment accounts Being broadly diversified in

the market is the best thing to do Mr Yousif thinks we could see a rebound in

b Inland Western REIT Darrell Rau Bob Lorente

Mr Rau stated the Board had invested in several of their real estate investments previously which turned out to

be very good investments for the City We are currently only invested with Inland Western The current

dividend is with our current valuation being There is has been discussion that on March

their board will declare a dividend which would be paid in April

Occupancy is what impacts our commercial real estate investments and lease income has dropped They are

focused on retail buildings such as Home Depot and Rite Aid They have approximately properties and

are very diversified Grocery stores make up about of their investments and are not overly weighted with

one tenant The largest amount invested with just one client is of total revenues There is a lot of

activity in retail market space Walmart Target JC Penney and Home Depot are looking at opening a

combined stores Mr Rau stated we have tenants in states with only a couple being in Michigan

As far as bankrupt companies Circuit City still occupies of the originally leased which is of revenue

and the other are still paying Kohls has taken over of the Mervyns buildings and are looking at more

Linens Things is of revenue with leased and the rest are in negotiations for leasing

General Employees Pension Board MeetingFebruary

Page of

b Inland Western REIT Contd

Mr Holycross asked what the impact on dividends would be with reevaluated appraisals and what can be

charged for rent They estimate they will be down million in total revenue with billion in assets Lease

revenue is million a year He cantgive a good estimate on projections for and There is

interest in of the available properties They plan to refinance an average of million of the propertieswith billion of the debt All Inland properties have individual financing on them There is no interest from

the Wall Street banks but local banks are showing interest They want to add more equity into properties and

lower the debt keeping the loan to value at

c Gabriel Roeder Smith Company Curtis Powell

i Resolution of Adoption of th Annual Actuarial Valuation

Mr Powell explained the unfunded actuarial accrued liabilities were financed as level percents of member

payroll over a period of years for the fiscal year beginning July For the fiscal year beginningJuly they were financed as a level dollar amount over a period of years It was changedbecause the DB plan was closed to new entrants and the amortization went from years to years as a

level dollaramount The contribution is million as opposed to million in

The Funding Value of Assets recognizes assumed investment income of each year Using the

smoothed asset value spread over years will help keep the contribution amount level over time The

market rate of return for was negative There was a loss on assets of approximatelyOnly one quarter is being realized for this year due to the smoothing method Since June the

difference between market value and funding value was million higher

For some funds it is not uncommon to see a corridor where theres a limit placed on the funding value We

would be restricting the funding value of assets which would increase the contribution because we are

funding toward the low market value They have clients that go both ways with their decision on this Mr

Holycross stated that this would impact the Citys contribution and the finance director should be present

Mr VanOverbeke said we would fund quicker if we put the bands in place instead of smoothing When we

are over funded putting in a ceiling is easy but in light of the market conditions this has become a hugeissue The IRS has restricted the caps to to It would be better to figure out how to budget for

employer contributions without putting a floor in place The City is mandated under the State Constitution to

fund their employees pensions Taxpayers would have to pay more in order to fund the account The

impact on what happens wontbe seen by retirement plans for a year or two Negotiations with collective

bargaining agreements are limited by legal provisions Impacts of current market conditions should be

based on these values

Further discussion was held regarding a year contribution study to fund the retirement account based on the

current market study and projection for the future using and rates of return

Motion by School seconded by McFadyen to adopt a resolution approving the th Annual Actuarial

Valuation dated June which will be provided and forwarded to the employercity as follows

RESOLUTION

Adopted February

th

CITY OF ST CLAIR SHORES GENERAL EMPLOYEES RETIREMENT SYSTEM

RESOLUTION

WHEREAS the Board is in receipt of the th Annual Actuarial Valuation dated June

which has been submitted by the actuary to the Board of Trustees for consideration and

approval and

WHEREAS the Board of Trustees has the legal and fiduciary obligation to assure that employercontributions are in accordance with Article Section of the State of Michigan Constitution

and

General Employees Pension Board MeetingFebruary

Page of

Resolution of Adoption of th Annual Actuarial Valuation Contd

WHEREAS Section of the Retirement System provisions provides that the Board shall

render a report to the mayor and the council of the actuarial valuation of the assets and

liabilities of the Retirement System and

WHEREAS the Boards actuary has appeared before the Board and presented the Annual

Actuarial Valuation which was reviewed and discussed by the Board therefore be it

RESOLVED that the Board hereby approves the Fiftysixth Annual Actuarial Valuation June

as submitted by the actuary and further

RESOLVED the Board hereby certifies to the employercity the amount of employercontribution required for the fiscal year beginning July as reflected by the June

Actuarial Valuation and further

RESOLVED that a copy of this resolution and the June Actuarial Report be forwarded

to the employercity

Ayes All

Absent Flaherty

ii Resolution of Adoption of PA Annual Compliance Test

Mr VanOverbeke stated this test is no value to the board at this point because there will be no transfer as

no funds are available There is a cost to have this test done so it is appropriate to adopt a motion to

receive but direct that no such PA Test be done for the future

Motion by McFadyen seconded by Pridemore to acknowledge receipt and file the PA Annual

Compliance Test for the fiscal year ending June per correspondence from the actuary dated

January and direct the actuary that no such PA Annual Compliance Test be done in the

future

Ayes All

Absent Flaherty

Motion by McFadyen seconded by Schoof to direct the actuary to perform a year contribution studyto fund the retirement account based on the current market study and projection for the future using

and rates of return and how it will affect the funding levels

Ayes All

Absent Flaherty

MORGAN STANLEY PRESENTATION th QUARTER MICHAEL HOLYCROSS

Mr Holycross said a sign of stability is consumer lending It is coming back to life with retail sales being positive for

January We are down approximately this quarter and down approximately year to date

He discussed the strategy for investing in in investment grade corporate bonds gold and inflation index securities

Investment grade corporate bonds will start to rally back AA securities were trading at cents and lower gradesecurities were trading at distress levels priced for liquidation Investing in gold puts us in real assets With Munder we

have exposure to investment grade corporate bonds Real assets are Treasury Inflation Protected Securities TIPSwhich have an inflation indicator If inflation goes up we get paid more and if it goes down we are paid less TIPS are

selling at a rate anticipating inflation over the next years atz This will deflate the dollar and cause concerns for

inflation This is not a concern for February because they would like to invest in TIPS exchange traded fund

This introduces the implementation of real assets They are looking at roughly million GLD is an exchange traded

fund that represents a gold bullion point We would be buying a security that represents the gold bars which is

recommended with the current market volatility and global inflation We would take equally from the World

General Employees Pension Board MeetingFebruary

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MORGAN STANLEY PRESENTATION Contdl

Asset Management Small Mid and Large Cap Core and million from Tradewinds NWQ International We would be

getting more equity exposure If we invest less than million there will be administrative fees This investing does not

affect the PA basket clause of because we are buying a real asset which doesnthave a category We are

subject to a limitation because we canthold more than that in one stock

Motion by McFadyen seconded by Schoofto rebalance the portfolio and fund these changes by the

reallocationsrebalancing reductions of the following fundsWAM Large CapCoreWAM Mid Cap CoreWAM Small Cap CoreTradewinds NWQ

with the noted investment amount transfer increases

Loomis Sayles Large GrowthNWQ Large ValueReinhart PMVReal Assets Gold ETF GLD

Ayes All

Absent Flaherty

Motion by Schoof seconded by Pridemore to receive and filethe Morgan Stanley hQuarter Report as

presented

Ayes All

Absent Flaherty

OLD BUSINESS

a Keith R Ketelhut EDRO

Mr VanOverbeke stated he recommends adoption of the resolution as after his review the EDRO meets the

criteria

Motion by McFadyen seconded by Pridemore to adopt the resolution presented as follows

RESOLUTION

Adopted FebruaryRE Karen Marie Ketelhut v Keith R Ketelhut

Macomb County Circuit Court Case NoDO

WHEREAS the Board of Trustees is in receipt of an Eligible Domestic Relations Order EDROdated December wherein Karen Marie Ketelhut the Alternate Payee is awarded certain

rights to the benefits of Keith R Ketelhut the Participant and

WHEREAS the Alternate Payee is entitled to claim a portion of the Participants retirement benefit

which is subject to the Alternate Payee filing an application for same and

WHEREAS said matter had been discussed with legal counsel who has opined that the applicableterms of said court order are consistent with the provisions of the Retirement System and

applicable law including Public Act of MCLA et seq as applicable therefore be it

RESOLVED that the Board acknowledges receipt of a court order will pay pension benefits

consistent with said order subject to an application being filed by the Alternate payee or the

Participantseeking payment and further

RESOLVED that upon application of either the Alternate Payee or the Participant this file be

forwarded to the Boards actuary for calculation of the benefits and further

General Employees Pension Board MeetingFebruary

Page of

b Keith R Ketelhut EDRO Contd

RESOLVED that a copy of this resolution be immediately attached as the top sheet of the pensionfile and other appropriate records be kept for the Retirement System relative to this matter and

RESOLVED that copies of this resolution be sent to Barbara L Yockey Esq attorney for the

Alternate Payee Ronald J Cherf Esq Attorney for the Participant and the Boards actuary

Ayes All

c Update regarding Comerica SIGMA ProgramAt this time it appears it will be a complete write off and they have no assets to cover the liabilities All new

money coming in is put into overnight paper where there is less credit risk Mr Holycross would not suggestmaking any changes until we understand the implications from Comerica and forced liquidations His best

guess is there would bezero recovered

MrVanOverbeke said that at some point they will have to make the collateral pool whole and they will come to

ask for the loss He is also recommending making no change Comerica has taken the defensive

action The only way to possibly recover is to stay in the program long term

NEW BUSINESS LETTER FROM FINANCE REGARDING OVERPAYMENT FOR ADA MAGNUSON taken out

of order at pm

Mrs Magnusonsneglected to notify the City of her husbands passing in November It was not discovered until

Comerica did an audit resulting in an overpayment of which has to be repaid to the pension fund

Mr VanOverbeke offered two suggestions on how to handle the repayment because our ordinance says that errors

need to be corrected We would recognize her hardship and make an actuarial adjustment to her benefits over her

remaining life expectancy In that case once she passes we would not recover any of the balance of the The

other alternative is to have the board decide on a reasonable adjustment per month to be deducted He does not

suggest putting a claim against the estate because the attorney fees exceed the overpaid

Motion by McFadyen seconded by Pridemore to direct the Actuary to prepare an actuarial valuation for the

overpayment to Ada Magnuson and a calculation of the payment adjustment over her life expectancy for

repayment

Ayes All

Absent Flaherty

AUDIENCE PARTICIPATION NONE

Ms Kotowski asked the Board Members to make their hotel reservations for MAPERS if they will be attending We will

process the registration fees through the Clerksoffice

ADJOURNMENT

Motion by McFadyen seconded by Pridemore to adjourn the meeting at pm

Ayes All

Absent Flaherty

THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY MARCH

Prepared by Reviewed byKimberly Irvine Mary A Kotowski

Deputy CityClerkRecording Secretary City Clerk Secretary to GEPB

General Employees Pension Board MeetingFebruary

Page of

MINUTES OF THE REGULAR MEETING

OF THE

ST GLAIR SHORES PUBLIC LIBRARY BOARD

MacHarg Room

Wednesday FebruaryPRESENT

President Mr Danny G Frezza

VicePresident Mrs Judy EgglyTrustee Mr Joseph R Krutell

Trustee Mrs Monie Smith

CouncilwomanLibraryBoard Liaison Mrs Beverly McFadyenCity Librarian Mrs Rosemary Orlando

Assistant City Librarian Mrs Sue Mihalic

Recording Secretary Ms Mary Stachowiak

ALL PRESENT

Library Cafe Operators Mr Leon Economopoulos DepartureMrs Nicole Economopoulos Departure

Library Patron

EXCUSED

Mr David Gloede

Secretary Mr James Carron

I ROLL CALL

Chairperson Frezza called the meeting to order at am

II ADOPTION OF AGENDA

It was moved by Krutell supported by Smith to adopt the agenda Mrs Eggly was

appointed Acting Secretary in Mr Carrons absence

Ayes Eggly Frezza Krutell Smith

Nays NoneMotion carried

III APPROVAL OF THE MINUTES

St Clair Shores Public Library Board

Wednesday FebruaryPage of

It was moved by Smith supported by Eggly to approve the minutes of the Annual Board

Meeting held January

Ayes Eggly Frezza Krutell Smith

Nays None

Motion carried

IV LIBRARY CAFE UPDATE

Mr Economopoulos stated that things are moving along nicely and that he is planning on

opening for business on Monday March He hopes to host a grand opening in

the near future

Mr Economopoulos shared his thoughts regarding his upcoming plans for the cafe He

and his wife Nicole are very pleased to have been selected as the cafe vendor

The Library Board stated they are looking forward to the opening of the cafe Theyasked him to contact them if they could be of any assistance

V REPORT OF LIBRARIAN

A Correspondence

None

B Library Information

Interior Library Painting

Mrs Orlando reported that eleven bids for the interior painting of the library were

opened yesterday The bid award is expected to be approved at the City Council

meeting on Monday March The painting will take place when the Library is

closed to the public and should take several weeks to complete

One Book One Community Program

Mrs Orlando reported that for the past several years the Library has participatedin the countywide reading program entitled One Book One Community The

program runs from August through October This yearsselected author is

Jane Austen Two programs have been selected for the event The first programentitled The History ofVictorian Undergarments will be conducted by Kim Parr

The second program atea etiquette class for adults will be conducted byMarguerite Humes

Valentines Day Parent and Child Tea Party and Etiquette Class

St Clair Shores Public Library Board

Wednesday February

Page of

The Valentines Day Parent and Child Tea Party and Etiquette Classes which

were held on Saturday February were sold out Miss Teen St Clair Shores

volunteered her assistance at the program

Budget

Mrs Orlando reported that she will meet with City Manager Ken Podolski and the

Finance Department in March to discuss the librarys tentative budget for

Budget hearings with Mayor and Council are scheduled for April Mrs Orlando

discussed the proposed minor budget adjustments A discussion took placeregarding capital improvements for the Library

Roof

Mrs Orlando reported that the roofing company has fixed the roof leakage and so

far there is no seepage or leakage

Busiest Day of the Year

Mrs Orlando reported that the Library is closed on Monday February for

Presidents Day The day after Presidents Day is typically the busiest of the year

for the Library This year we had over patrons

The library continues to see an increase in patron visits and attendance at

programs for both adults and children

Friends ofthe Library Annual Meeting

The Friends of the Library will be holding their annual meeting on Tuesday MayThe guest speaker will be Channel Four news reporter Paula Tutman She

will discuss her new book entitled Deadline Tutman was the crime beat reporterin Pittsburgh prior to coming toDetroit

Historical Society Annual Meeting

The Historical Society will be holding their annual meeting in April Patrick

Livingston author of Summer Dreams The Story of Boblo Island will be the

guest speaker Livingston lives in Grosse Pointe and is a Michigan Notable

Author

American Chronicles The Art ofNorman Rockwell Program

At pm on Thursday February the Cultural Committee will host

American Chronicles The Art of Norman Rockwell A speaker from the Detroit

St Clair Shores Public Library Board

Wednesday FebruaryPage of

Institute of Arts speakers bureau will discuss the upcoming exhibit which runs

from March through May

Independent Film Movement

The next film for the Film Movement which is cosponsored by the Cultural

Committee will be shown on Thursday February at pm The Uruguayanfilm is entitled The Popes Toilet

Macomb County Library Update

Mrs Orlando reported that the Macomb County Library has changed their name

to Macomb County Reference and Research Center She was not able to share

any additional information since the arrangement between Macomb County and

Wayne State University has not yet been finalized She will keep the Board

abreast of the changes once they become available

Statistics

Copies of the Monthly Library Patron Count Circulation Records Patron

Registrations and Miscellaneous Statistics were given to the Library Board

Members

Meeting Room Schedule

Copies ofthe Meeting Room Schedules for February and March were given to the

Library Board Members

VI FINANCIAL REPORT

It was moved by Krutell supported by Eggly to receive and file the following Financial

Reports

A General Fund YeartoDate Budget Report Balance for JanuaryB Penal Fines Report Balance of as of JanuaryC Library State Aid Report Balance of as of JanuaryD Cooperative Centralized Purchasing Account Balance of as of

JanuaryE Cooperative Rental Video Account Balance of as of January

Ayes Eggly Frezza Krutell Smith

Nays None

Motion carried

St Clair Shores Public Library Board

Wednesday FebruaryPage of

VII ACTION ITEMS

None

VIII COMMENTS BY INDIVIDUAL BOARD MEMBERS

Mrs Smith stated that she was impressed with the Youth Services Program booklet

She found it very helpful and likes the calendar format Mrs Orlando stated that both the

Library newsletter and website highlight upcoming events as well

Mr Frezza stated that in the Library Board minutes he is listed as chairperson rather than

president Mrs Orlando stated that she would check the bylaws to see which was

correct

Councilwoman McFadyen reported that on Tuesday March from to pmthe St Clair Shores Senior Center will be hosting Ole Bag Sale fundraiser Anyonewishing to donate gently used handbags can call

IX AUDIENCE

St Clair Shores resident Mr David Gloede attended the Board meeting to voice his

concern over Envisionware the internet reservation system which is utilized by the

Library He stated his concern over the limitations of the software

The system allows reservations to take place at a specific time for a specific internet

computer Mr Gloede feels that this is not the most efficient way to handle reservations

A discussion took place regarding the limitations of the software and how the reservation

system is implemented in the Library Mrs Orlando stated that the software is not able to

handle reservations the way in which Mr Gloede desires but Mrs Orlando will verifythis once again

X ADJOURNMENT

It was moved by Krutell supported by Smith to adjourn the meeting at am

Ayes Eggly Frezza Krutell Smith

Nays NoneMotion carried

The next meeting of the St Clair Shores Library Board will be held on WednesdayMarch at am

Respectfully Submitted

Judy Eggly Acting Secretary

St Clair Shores Public Library Board

Wednesday FebruaryPage of

MINUTES OF

OLDER PERSONS ADVISORY COMMITTEE

CITY OF ST GLAIR SHORES

FEBRUARY

Present Charlote Zuraw

Olga Sansone

Michael Hansen

Betty Sullivan

Fred Hessler

Chairperson

Excused

Others Present

CALL TO ORDER

Marcel Werbrouck

John Cory

Sue Fickau

Erin Justin

Beverly McFadyen

Parks and Recreation Commission Liaison

Senior Center Coordinator

Assistant Senior Center Coordinator

City Council Liaison

The meeting was called to order by Chairperson Charlotte Zuraw at pm

MINUTES OF PREVIOUS MEETING

Charlotte requested approval ofJanuary minutes

A motion to accept January minutes was made and seconded Motion carried

CORRESPONDENCE

She received a letter ofresignation from Nona Tarpley she also mentioned the reason Nona resignedwas because ofhealth issues that she has encountered

UNFINISHED BUSINESS

Charlotte brought up the issue ofMarcel she stated that she talked to him recently and he did not

actually resign his term expired and he chose not to renew Marcel wanted Charlotte to clarify this to

the board He called the City Clerk to let her know that he did not want to renew his term he has not

officially submitted a letter ofresignation

Also at the last meeting Fred Hessler was unofficially appointed as the Vice President but he was not

present Therefore Charlotte asked Fred if he would accept the nomination ofVice President and he

did accept

NEW BUSINESS

Charlotte said that she would contact Marcel to have him submit a letter of resignation

She also noticed that John Cory has not been at the last couple ofmeetings She thought that

according to the bylaws ifa member ofthe board is absent from more than three meetings in a row

that they are subject to be reviewed She will talk to Greg Esler Director ofParks and Recreation to

discuss with him if it is necessary to have a Liaison from the Parks and Recreation Commission be

represented on OPAC

CITY COUNCIL LIAISON REPORT

Beverly stated as follow up from last monthsmeeting that Mayor and Council believe that the

current number ofpersons designated should remain at a minimum of and a maximum of

persons on the board

She wanted to congratulate Fred on his official nomination for VicePresident

She mentioned that she had a conversation with the city attorney about the current practices ofthe

Helping Hands Program at this point the program will no longer do background checks and supplyany contractors or volunteers for inside work for seniors due to the liability issues

She said that PatOBrienswill be having breakfast in the morning and will have a bus going to

Corktown for the St PatricksDay Parade

She also mentioned that she talked to a manager at Bank ofAmerica and there is a possibility that

they may be interested in looking into being a coffee sponsor

The Selinsky Green House will be having a barn raising party and she thought that we could possiblyuse Chef Marti to cook for the volunteers

NSIP REPORT Nutritional Services Incentive Plan

Fred Hessler presented the Annual NSIP Meal Program copy attached

He noticed that some people are not paying for lunches

Sue responded that each person that signs up for lunch is given a small envelope for a donation The

suggested cost county wide is per person for lunch It is a sign ofhard times for seniors and we

actually can only take what they actually put in the envelopes

He also mentioned that we have not received any bills for milk lately

Sue also stated that the Center passed with flying colors with the Area Agency audits They were

impressed with the recent changes that have been made

PARKS AND RECREATION

None

SENIOR VOLUNTEER ACTIVITIES

Erin mentioned that they are still looking for volunteers for the reception desk

Charlotte said that she could possibly volunteer on Mondays if they needed her

The center is still collecting purses for the Ole Bag Sale for March We have currentlycollected over purses and wallets It is very similar to a resale store

HELPING HANDS OUTREACH PROGRAM FORMERLY BARTER PROGRAM

Sue mentioned that Evelyn is finishing up the tax season and also snow season will soon be over

They are still looking into possibly not doing background checks on the volunteers for the HelpingHands Program since there is a liability issue for the city

COORDINATORSREPORT

Sue wanted to let everyone know that the Senior Center will be hosting the Project Healthy Livingevent on March from am to pm It is also sponsored through Channel we are

looking for volunteers to work that day

Sue also mentioned that she is working on a WomansOne Day Retreat she is getting a key note

speaker who is well renowned in the Country The event will be taking place at the Royal Park Hotel

in Rochester Michigan on Augustd the reason she chose this specific hotel was to stay in the

theme of royalty The cost for the day is per person She will keep everyone informed when

details become available

She is currently looking for Friday sponsors for Friday Fruit Baskets for the fitness center

COMMENTS

Betty thought the WomansRetreat sounded like a good idea

Olga also commented on how it sounded fun and very lavish

Beverly asked Sue that she is concerned that there would be a lack ofparticipation due to the cost of

the event and she commented that we should have it at the Senior Center to promote St Clair Shores

Sue said that this event is being handled like a Senior Travel trip all registrations will be taken at

Parks and Recreation office The location was picked in correlation with the topic ofthe event How

to Treat Yourself like Royalty

Sue invited the board to take a look at the BinsonsFitness Center since it is now complete

Charlotte noticed in the newsletter that Pickle Ball is now back She questioned that she thought we

did not have enough participation in the past why are we having it again

Sue responded this time she was solicited by the National Pickle Ball Association They inquired if

we would want to be the host site for the east side We currently have it scheduled to begin March

h from pm The game has taken off among all ages schools across the country have

incorporated the game into physical fitness programs In addition the game has grown tremendously

at the Senior Olympics In only people registered to play and last year there were over

people who participated

Charlotte asked Joyce to send a letter from OPAC thanking Nona for her years ofservice on the

board

AUDIENCE PARTICIPATION

Margaret Chiodini joined the meeting as a guest and mentioned that she is willing to help anytime we

need her

ADJOURNMENT

A motion to adjourn was made and seconded Motion carried Charlotte Zuraw adjourned the

meeting

Meeting adjourned at pm

Submitted by

Joyce Perrotta

NEXT MEETING WILL BE ON THURSDAY MARCH AT PM

St Clair Shores Activities Committee

January St Geer Conference room

Minutes

In the excused absence and resignation as Chairperson from Andrea TroesterThe SCS Activities meetingwas called to order by Ron Frederick City Council liaison at on January in the Geer conference

room at City hall

The group agreed to discuss chairperson nominations via email before the next meeting then voted to

table all nominations

Minutes were not presented as the secretary wasabsent so no approval wasable to be given

Fireworks wasdiscussed at great length Since the budget had been depleted from the last years

without fundraisingie raffles and donations by business and individuals it wasmoved Bob

Pyler seconded by Dave einkorn that unless a donor or group were to step up that the fireworks be puton hold due to the economic times for year Unanimously approved Bill added that In the event that

money became available the group agreed that they would step up and do what they normally do for

that evening That became a motion seconded by Bob unanimously approved In addition to beginfundraising George Munger made a motion seconded by Maureen Antushevich to have a program the

night ofthe fireworks if they are going off or not The program would consist of an advance

competition to create an American Idol style show that would include the schools and other ideas in

advance all to compete that night for a chance to be Shores idol or Shores talent

The group wanted a ruling on at the fireworks night or concerts on how that could be

accomplished This would add to the fund raising efforts

George agreed to flush this out for the next meeting

The committee moved and unanimously voted to approve reimbursementpayment ofall billsreceiptsfrom the Tree lighting and Halloween events

Individual comments Mike Antushevich brought up the Marine division of the county as a possibleexhibit opportunity for the concerts This could also aid in the security presence ofuniformed officers

George Munger wanted to add another night to the concerts TBD after the next meeting

Ron Frederick mentioned that he is getting a lot of calls from bands and groups who want to perform at

the concerts so if we decide to do another one maybe we could do a battle of the bands The MilitaryFamily Relief as spearheaded by the Lac St Claire Kiwanis was requesting an opportunity to set up

again this year

A motion wasmade by George Munger seconded by Bob Pyler to allow them into one ofthe concerts as

we have done for the last years Unanimously approved

The meeting wasadjourned at

Respectively submitted by temporary Secretary MaureenAntushevich

MINUTESOF THE CITY OF ST CLAIR SHORES

POLICE FIRE PENSION BOARD MEETING

PRESENT

Trustees

ABSENT

ALSO PRESENT

Tom Michaud

Tim Brice

Jim Wiaduck

Cory FarmerMark Widman

Dave Salerno

Kathy Peck

Call To Order

Thursday February

James Haddad Chairman

Thomas BugayJoe Chomiak

Timothy P Haney

Ronald J Frederick

Legal Counsel

Investment Counsel

Janus

JanusFire FighterFire FighterRecording Secretary

Chairman Haddad called the meeting to order at pm A quorum was present

Request Approval of January Minutes

Mr Bugay moved and Mr Chomiak seconded approval of the January minutes as

presented

Ayes All

Nays None

Motion carried

Request Approval ofInvoices

Mr Bugay moved and Mr Haney seconded approval of the following invoices

MAPERS OneDay Conference Registration Fee J ChomiakMunder in the amount of

Comerica Cash Inv in the amount of

Comerica Munder Inv in the amount of

Comerica NWQ Inv in the amount of

Merrill Lynch MFS Acct OSAll in the amount of Consults Fee

Merrill Lynch Janus Acct in the amount of Consults Fee

Merrill Lynch Neuberger Acct in the amount of Consults Fee

Merrill Lynch AIM Acct OSA in the amount of Consults Fee

NWQ Acct in the amount of

Ayes All

Nays NoneMotion carried

Police Fire Pension Board MeetingFebruary

Page of

New hucinecc

a Presentation JanusMr Brice introduced Mr Wiaduck and Mr Farmer here to address the Board about what transpiredduring the second halfof Mr Farmer stated the Large Cap Growth Portfolio is a concentrated

strategy and adistillation oftheir thinking across the board This strategy performed very well for them

in the first halfof as they took advantage ofglobal growth however in the second halfof the year

this portfolio was punished as a result ofthat as were many other equity managers because ofthe

concentrated nature He noted that defensive oriented companies such as WaMart Proctor Gamble

and Home Depot held up well Janus does not do short term trades They buy for growth with the

intention ofholding on to stock for an extended period oftime Mr Farmer stated that there is irony in

that some ofthe names they struggled with last year are the same names lending them to subsequentlyoutperform Janus does not make calls to cash they prefer to stay with purchasing growth

The environment we are in is essentially a credit crisis Mr Farmer explained that the ability to move a

dollar from one point to another virtually ended for z weeks last fall Banks would not lend money to

one another let alone to anyone else He described this as a financial heart attack Janus feels if youhave a lower reliance on the capital markets than your competitors you have more chance ofsuccess

He used Circuit City and Best Buy to illustrate his point noting one company has liquidated and gone

bankrupt The CEO of Circuit City fired its brightest employees which damaged their ability to manage

their cash flow and inventory For astock picker this is avery interesting time it has everything to do

with how cash flows are managed Ones own internal cash flow is to be most prized in this

environment It is felt that there are businesses that will continue to disappear from the national market

InJanus opinion the country is not facing awholesale collapse Our country will continue to grow but

there will be fewer competitors as the weak are being displaced

Chairman Haddad asked how Janus fits in with President Obamasstimulus package and his recent

speech Mr Farmer stated JP Morgan and Goldman Sachs are the measuring tape and hammer for

implementing the fiscal policy ofthe US Government Janus finds their position to be most attractivethey are not like Citigroup Janus believes there is money to be made in the financial industry Theylike the Chicago Mercantile Exchange for its commodities and derivative contracts Bank of America is

fundamentally sound having well represented assets on the balance sheet Mr Farmer noted that CNBC

is doing a good job of selling media time but not giving out information There is adifference between

data and information Every week Janus calls oan officers across the country to see what they are

doing that is where you get your information Mr Farmer feels the stocks purchased today may be

some ofthe most interesting and compelling buys that will be made in our lifetime

Janus portfolio has gone from names to Mr Farmer explained at the end ofthe rd quarter theywere down to securities By the end ofDecember they had upwards of names which should

telegraph what Janus thinks about the market these are the companies that the firm feels are the best

They are buying equities every day and they are not market timers It was noted there have been bear

markets in the past years and there have been declared recessions in the last years Mr Farmer

explained that the stock market is a forward looking device and economics look backwards Ifone

waits until the recession is declared over one would miss of the market recovery Janus is veryforward looking They have not done anything differently than from what they have in their last

years ofstrategy One thing they have learned very well is that it is not just what you own but who

owns it with you Deleveraging hedge funds and unloading stocks caused apainful effect to the stock

prices to some good businesses During this time Janus held a business Potash Corporation which had

Police Fire Pension Board MeetingFebruary

Page of

performed well for them during the recent crisis they didntreact quickly enough and took a loss Janus

did pick up basis points in December and more in January Mr Farmer stated he hopes it is clear

that they are looking for businesses not predicated on these markets their cash needs to be flowing and

their businesses need to be sustaining The Janus representatives left the meeting

Mr Brice remarked that having Janus in allowed the Board to understand the quality and ideas in their

portfolio and see how the recent events directly affected them It appears that they have made some

adjustments and stayed with their disciplines which has helped them year to date

Mr Brice distributed the Investment Performance Analysis Report for the quarter ending December

He noted for the full year many ofthe benchmarks are down at historical levels Value did better

than Growth which is not typical There were odd things going on In the Fixed Income area Treasuries

in general were up in the quarter and in the year This year Treasuries are backing up and the

spread is starting to narrow Bonds should still be good performers for awhile while the equity market

resets itself Ina survey done by Mercer it was noted that the median public fund in this quarter lost

This Boards losses were which is better than average It does not make it less painful but

many plans lost a quarter oftheir value last year quarter numbers further support the Boards

decision last month to seek out new managers Mr Brice stated the new managers are reviewing the

Boards investment guidelines he will be following up with Mr Michaud As soon as that gets worked

out the money will be moved and split between PIMCO Lord Abbett and Loomis Merrill Lynchresearchers believe that the rd and quarter was the unwinding of leveraged assets Consumers are

not spending therefore the government is There is also the worry of inflation down the road

Munder is still behind the benchmark for the full year They have been disappointing for the last three

years and the Board cannot continue to be patient with them Mr Brice distributed information on

candidates for the Board to consider replacing Munder in whole or in part Munder is supposed to be

about fundamentals but overall they have not done very well AIM and MFS are beating their

International Manager peers Candidates Atlanta Capital Earnest Partners Security Global Investors

and Transamerica Investment Management were discussed These are managers available to the Board

through the Consults Program and there has been an additional one added as well It would also be

possible to extend out and search for more candidates not included in the Consults Program if that was

what the Board wanted Mr Brice asked the Board to review the information provided by the next

meeting

b Presentation ofthe Annual Actuarial Valuation Report Gabriel Roeder Smith Co

Mr Michaud provided aResolution to the Board members and recommended approval as presented

Mr Chomiak moved and Mr Bugay seconded approval toadopt the following resolution

CITY OF ST CLAIR SHORES POLICE AND FIRE RETIREMENT SYSTEM

RESOLUTION

Adopted February

Re Approval ofthAnnual Actuarial Valuation Dated June

WHEREAS the Board is in receipt of the h Annual Actuarial Valuation dated June

which has been submitted by the actuary to the Board ofTrustees for consideration and approval and

Police Fire Pension Board MeetingFebruary

Page of

WHEREAS the Board of Trustees has the legal and fiduciary obligation to assure that employercontributions are in accordance with Article Section of the State of Michigan Constitution and

WHEREAS Michigan Public Act of as amended requires the Board of Trustees to certifyto the governing body the amount to be contributed by the employer and

WHEREAS the Board has the duty to approve the Actuarial Valuation dated June and to

certify to the employercity the amount of employer contribution required for the fiscal year beginningJuly as reflected by the June Actuarial Valuation therefore be it

RESOLVED that the Board hereby approves the June Actuarial Valuation as submitted bythe actuary and further

RESOLVED the Board hereby certifies to the employercity the amount of employer contribution

required for the fiscal year beginning July as reflected by the June Actuarial

Valuation and further

RESOLVED that the Board approves the recommended transfers amounts reflected in the Actuarial

Valuation page A and further

RESOLVED that a copy of this resolution and the June Actuarial Report be forwarded to

the employercity

Ayes All

Nays None

Motion carried

Unfinished business

Mr Michaud distributed apolicy letter regarding Overtime Limits on Final Average CompensationIt is anew provision where an individual may have accrued overtime prior to the ratification ofthe

agreements

Mr Chomiak moved and Mr Bugay seconded approval to receive file and accept the legalopinion to utilize this as policy as to how this situation would be administered regarding Overtime

Limits on Final Average Compensation as provided by the Boards attorney Thomas C

Michaud and to pass on this opinion to the appropriate parties and a copy ofwhich shall be

attached to the original minutes

Ayes All

Nays NoneMotion carried

Other business to nronerly come before the Boarda MAPERS Springy Conference

Chairman Haddad discussed the MAPERS Spring Conference and announced it is also MAPERS

anniversary Mr Chomiak and Mr Bugay indicated they will be attending Mr Haney was not sure at

this time

Police Fire Pension Board MeetingFebruary

Page of

Mr Chomiak moved and Mr Bugay seconded approval for all trustees to attend the MAPERS

Spring Conference May

Ayes All

Nays None

Motion carried

Mr Haney mentioned recent correspondence from Comerica Bank regarding audits ofspouses for

pension benefit purposes Recently it was discovered on the General Employees side that a spouse had

been deceased for four years and Medicare was still being paid for For Comerica would conduct

this audit twice ayear Mr Haney suggests that the audit be conducted quarterly Mr Michaud thoughtthat Comerica already did this as part of their contract He will check into it

Mr Haney moved and Mr Bugay seconded approval to authorize Comerica Bank to conduct

quarterly audits on spouses if this process is not already in place and a part of their contract with

the Pension system

Ayes All

Nays NoneMotion carried

Chairman Haddad thought the City conducted an audit on the Pension side He thought beneficiarydesignations were sent out and asked when that was last done It was noted however that if aspouse

passes away it makes no difference in the pension benefit

Audience Participation

There was no audience participation

Adjournment

Mr Chomiak moved and Mr Bugay seconded approval to adjourn the meeting

Ayes All

Nays None

Motion carried The meeting adjourned at pm

Police Fire Pension Board MeetingFebruary

Page of

MINUTES

OF THE CITY OF ST GLAIR SHORES

POLICE FIRE RETIREE HEALTH CARE TRUST BOARD

Thursday February

PRESENT

Trustees James Haddad Chairman

Thomas BugayJoseph Chomiak

Timothy P Haney

ABSENT Ronald J Frederick

ALSO PRESENT

Tom Michaud Legal Counsel

Tim Brice Investment Counsel

Mark Widman Fire FighterDave Salerno Fire FighterKathy Peck Recording Secretary

Call To Order

Chairman Haddad called the meeting to order at pm A quorum was present

Request Approval ofJanuary MinutesMr Haney moved and Mr Bugay seconded approval of the January minutes as presented

Ayes All

Nays NoneMotion carried

Request Approval of the following InvoicesMr Bugay moved and Mr Haney seconded approval of the following invoices as presentedMerrill Lynch ING Acct in the amount of Consults FeeMerrillLynch TCW Acct in the amount of Consults Fee

MerrillLynch PIMCO Acct in the amount of Consults Fee

MerrillLynch Earnest Partners Acct in the amount of Consults Fee

MerrillLynch AIM Acct in the amount of Consults Fee

MerrillLynch MFS Acct in the amount of Consults Fee

MerrillLynch Neuberger Acct in the amount of Consults Fee

Ayes All

Nays None

Motion carried

New Business

Mr Brice distributed the Investment Performance Analysis Report for the Health Care side The Fixed

Police Fire Retiree Health Care Trust Board

FebruaryPage of

Income looks good on this side and the moves made by the Board were good ones There is diversification

of style Managers in this portfolio are holding up rather well however Earnest Partners will be comingbefore the Board at the March meeting

Unfinished Business There was none

Other business to properly come before the BoardChairman Haddad discussed the recent oneday MAPERS seminar One speaker spoke rather negatively it

seemed as if he was trying to drum up business Mr Michaud agreed but stated he did raise some goodquestions This Board has always raised questions and discussed points such as those brought up This

Board does its due diligence and examines all paper work brought before it

Audience participation Therewas no audience participation

AdjournmentMr Haney moved and Mr Chomiak seconded approval to adjourn the meeting

Ayes All

Nays None

Motion carried The meeting adjourned at pm

Police Fire Retiree Health Care Trust Board

FebruaryPage of

CITY OF ST CLAIR SHORES

MINUTES OF SIGN ARBITRATION BOARD MEETING

February

PRESENT Kenneth R Podolski CoChairmanCityManagerBoard Members Mary A Kotowski City Clerk

Absent and Excused Gerrit Ketelhut Chairman

Kip Walby Alternate

Also Present Chris Rayes Community Services Director arrived at amRobert P Zuver Lamar Advertising CompanyJoe Shopshear Lamar Advertising CompanyAyla Klein Recording Secretary

Call to Order

The meeting was called to order at am by Mr PodolskiCoChairman

Motion by Kotowski seconded by Podolski to excuse Mr Ketelhut and MrWalby from the meeting

Ayes AllAbsent Ketelhut

Request from Robert P Zuver on behalf of Lamar Advertising Company at W Industrial Dr

variance for a double face illuminated groundfreestanding billboard

Mr Robert Zuver Lamar Advertising Company said he first checked the State Law regarding billboard permits He

received permission from the property owner Michigan Advertising Act states the total sign area of any billboardshall not exceed square feet per face or square feet for all sign faces per sign structure The top of anybillboard shall be no higher than feet above grade for signs located in the adjacent area next to an interstate

highway freeway or primary highway as defined in Michigan Act of as amended No billboard shall becloser than feet from a property line No billboard shall project over public property Along interstate highwaysfreeways and primary highways no permanent sign structure located in a business area or unzoned commercial or

industrial area shall be erected closer than feet to another sign structure on the same side of the highway

Mr Rayes went through the list of billboard signs that are currently located in the City The City Ordinance states No

billboard shall be erected at any time when there are or more billboard faces in the City Currently there are

billboards in the City there are billboards that have faces The billboard that he is requesting to erect is feet

high and exceeds height and width requirements Mr Rayes noted that the property owner would have to apply tothe Zoning Board of Appeals for a parking space variance to accommodate this billboard location

Mr Podolski reminded Mr Zuver that the ordinance is very clear Mr Zuver said that the City currently has more

than faces because one billboard face has trivision for three face changes There is also a digital face billboard

onIthat changes every seconds giving a multitude of faces Mr Zuver questioned why the two signs at the golfcourse were approved Mr Rayes said they were approved because they were in compliance to the ordinance Mr

Zuver explained that the billboard he wants to erect will be located on theIcorridor and will not affect visibility or

be a distraction It will be on commercial property Lamar Advertising Company will offer a discounted cost for local

businesses within the City to advertise on this billboard

Motion by Kotowski seconded by Podolski to deny the request from Robert P Zuver of Lamar AdvertisingCompany for granting a variance at W Industrial Dr for a double face illuminated groundfreestandingbillboard in compliance with the Ordinance that there be no more than billboards in the City permitted and

no variance hardship has been demonstrated

Ayes AllAbsent Ketelhut

Proposed Sign Arbitration MeetingFebruary

Page of

Approval of Minutes of Meeting of Januarv emailedl

Motion by Kotowski seconded by Podolski to approve the minutes of January as presented

Ayes AllAbsent Ketelhut

Audience Participation none

Adjournment

Motion by Kotowski seconded by Podolski to adjourn the meeting at am

Ayes All

Absent Ketelhut

Prepared bv Reviewed bv

Ayla Klein Mary A Kotowski

Recording Secretary City Clerk

Proposed Sign Arbitration MeetingFebruary

Page of

WATER RESOURCES AND ADVISORY BOARD MEETING

A meeting of the Water Resources Advisory Board held on Tuesday February at

pm in the Geer Conference Room at City HallJefferson Circle Drive St Clair Shores Michigan

PRESENT

Chairman Mike Peterson

Commissioners Joe ClaycombWarren DanfordRonald Dest Alternate

AI Fincham

Ken GraingerRobert Krompatic JrGerald Peruski

ABSENTKevin Stripling Excused

ALSO PRESENT

Dennis Cairns Building Official John Rapp MapleCaryl Phillips Recording Secretary Mark Bosca Maple

CALL TO ORDER

Peterson called the meeting to order at pm

Roll was taken and a quorum was present

Claycomb made a motion supported by Fincham to excuse Striplings absence

AYES All

APPROVAL OF NOVEMBER MINUTES

Claycomb made a motion supported by Krompatic to approve the Water Resources and

Advisory Board meeting minutes of November as amended

Ayes All

WATER RESOURCES ADVISORY BOARD MEETINGMINUTES OFFEBRUARY Page Z

Canal Case John Stanson Maple has applied on behalf of the

MapleBeach Canal Association to dredge approximatelycubic yards of material from the entrance channel The contractor

will be Dean Marine Excavating

Mark Basca Maple was present representing the homeowners on MapleBeach CanalHe indicated he has updated quotes from the marina and excavating company information fromthe Corps of Engineers a majority vote supporting the project and the homeowners are

currently in the process of collecting money

Chairperson Peterson inquired as to whether they had the MDEQ and Army Corps permits Mr

Basca advised the plans submitted are almost identical to plans that were submitted yearsbefore He indicated they were advised they need one last drawing updated

Mr Cairns Building Official advised there is a pump located on the north side of Beach east ofBeach Peruski indicated that once the pipe gets to the sea wall it makes a degree

and does not go straight out from the pump He advised the contractor will have to check thatout

Mr Basca explained that they would not come into the canal more than feet from the canalsentrance Peruski advised it pumps out from the east end of Beach

Claycomb inquired as to whether Dean Marine was doing the dredging out from Benjamin MrBasca indicated they were not sure Claycomb advised he was asking because there had beena problem with the barge not being lit on a job previous to this He indicated that if a barge isput out there it must be lit Mr Basca noted that stipulation could be included in the contract

Claycomb advised a public hearing was held at the previous nights council meeting and thecreation of a special assessment district was approved Peterson indicated it would be

responsible for the contractor to abide by all marine laws including putting lights on the bargeMr Basca indicated the duration of this project will be shorter

Claycomb made a motion supported by Krompatic to approve the dredging requestwith the stipulations that the dredging will stop ft west of the mouth of canal and that

any barge that is used will have operational hazard lights

AYES All

ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

Peterson indicated future Water Resources Advisory Board meetings will be held in the Geerconference room He mentioned that a lot of meetings begin with the pledge of allegiance andthe board might consider that

Peterson suggested the board consider changing the meeting times to pm Danfordstated it had been discussed earlier and only Stripling had a problem with an earlier startingtime

WATER RESOURCES ADVISORY BOARD MEETING MINUTES OF FEBRUARY Page

Danford inquired as to whether there was a time table set from last meeting for the CommunityDevelopment Department to set guidelines regarding a differential between seasonal and

permanent docks Peterson indicated one hoist company described a permanent dock as one

having pilings driven a minimum of ft He indicated Marshall Marine agreed stating pilingswould be driven ft Peterson suggested the Board might need to go in that direction MrCairns stated that had been turned over to the city attorney the end of the year Dest stated hehad spent time on the Internet and has not found any definitive differences It was also notedthat Dest had previously submitted considerations from a marine contractor

Fincham advised he has contacted Great Lakes Docks and Decks in Algonac to ask him He

agreed to open up the store to show docks he puts in and how he puts them in frompermanent to seasonal from a contractors standpoint Fincham stated he had asked thiscontractor if any cities have ordinances differentiating and was told that he knows of none

Peterson advised he has tried to contact people in Harrison and Sheriff Hackelsoffice but

nobody got back to him He suggested Fincham find out when the contractor from Great Lakes

Docks and Decks may be available and it may be advantageous for the board to go out there

He also noted this years ice may prove them right or wrong

Claycomb noted that Peruski had attended a Water Advisory meeting and asked for details

Peruski stated they had a great turnout for clean up and granted a couple of scholarshipsClaycomb stated this organization does a good job Peruski indicated they have gained the aidof attorneys the DNR and DEQ and now high schools are getting involved

AUDIENCE PARTICIPATION

Mr Goodfellow advised March d is the second public hearing meeting scheduled for councilregarding the Maple Beach dredging project

Peruski reiterated his concern with the pipe on Beach because it doesntcome straight out fromthe pump There is a gigantic boat well and it goes to the back wall degrees to the lakeanother degrees to the canal He indicated that if the contractor goes instead of it

could be broken Some suggestions were made including taking photographs to submit to

council staking the area with a red flag and contacting the association and contractor to locateand flag the area Mr Cairns advised that CDI could flag the permit application with a note to

talk to the contractor at that point

ADJOURNMENT

Danford made a motion supported by Peruski to adjourn the meeting

AYES All

Meeting adjourned at pm

WATER RESOURCES ADVISORY BOARD MEETINGMINUTES OFFEBRUARY Page

MinutesCouncil SubCommittee on Boards and Commissions

February

Present

Absent Excused

Also Present

Call to Order

Matthew S Ahearn ViceChairpersonMark J Moffitt

Kip C Walby ChairpersonRonald J Frederick Alternate

Kenneth Podolski City ManagerMary A Kotowski City Clerk

Scott Vandemergel City Assessor

Ayla Klein Recording Secretary

Mr Ahearn called the meeting to order at pmand a quorum was present

Motion by Moffitt seconded by Ahearn to excuse Mr Frederick and Mr Walby from the meeting

Ayes All

Absent Walby

Approval of Minutes of November Meeting

Motion by Moffitt seconded by Ahearn to approve the minutes of November as presented

Ayes AllAbsent Walby

Reappointments taken out of order

c Dog Park Appointment Old Business

There is one vacancy in the Dog Park Committee and there is one applicant John McTaggart who would like

to be on the Dog Park Committee He was interviewed for this Committee before however there were not

enough open seats The Clerk contacted the applicant to see if he is still interested in becoming a member of

the Dog Park Committee He confirmed that he was still interested

Motion by Moffitt seconded by Ahearn to recommend to the Mayor and Council to appoint John

McTaggart to the vacant seat on the Dog Park to a term ending December

Ayes AllAbsent Walby

Interviews for the Board of Review

Ms Kotowski informed the SubCommittee that Nicole Davis called on to cancel her interview for Charter

Study due to the fact that she had military obligation and can no longer be considered

The SubCommittee met with the following applicants for the Board of Review Carol Varady Albert Melfi and

Mario Como Mr Ahearn Mr Moffitt and Mr Scott Vandemergel the City Assessor explained the Committees

goals and duties The process of appointment and notification was also explained There is currently one Board

with three members and one alternate Mr Vandemergel said that he would like to go back to two Boards of

Review each consisting of three members The first day after assessment notices were mailed they havescheduled appeal appointments

Ms Kotowski suggested that the term ending dates be staggered to match the existing Board of Review term

ending dates

Motion by Moffitt seconded by Ahearn to recommend to the Mayor and Council to appoint Deborah A

Parenteau from alternate to full voting member on the Board of Review to fill the seat of Hugh Brous witha term ending date of September

Ayes AllAbsent Walby

Council SubCommittee on Boards and Commissions

FebruaryPage of

Interviews for the Board of Review Contd

Motion by Moffitt seconded by Ahearn to recommend to the Mayor and Council toReEstablish a Second

Board of Review MCLA to staggered terms to mirror existing board term ending dates City has

had two Boards in past years of heavy appealsName Commission Term Ending DateMario Como Board of Review September

Albert Melfi Board of Review SeptemberCarol Varady Board of Review September

Ayes AllAbsent Walby

ResignationsVacanciestaken out of order

a Resignations

Ms Kotowski provided a list of the resignations

Motion by Moffitt seconded by Ahearn to receive and file with regret the Resignations of City Clerk

to send letter of appreciation for service

Hugh Brous Board of ReviewDiane Lynch Development Area Citizens Council

Alice Pfahlert Development Area Citizens Council

Virginia Rozanek Development Area Citizens Council deceasedWalter Braem Housing Board of AppealsNona Tarpley Older Persons Advisory Committee

Marcel Werbrouck Older Persons Advisory Committee

Ayes AllAbsent Walby

b Review of Vacancies

This item was moved to the next meeting

c Review of New Applications

This item was moved to the next meeting

Reappointments

a Reappointment List

Ms Kotowski noted that Mr Calcaterra had asked to be an alternate member instead of a voting member tothe Zoning Board of Appeals He would still attend the meeting but since he has been on the ZBA since

he would like to give other people the chance to be a voting member

Motion by Moffitt seconded by Ahearn to recommend to the Mayor and Council the appointment of

Edward G Wenz Jr from alternate to full voting member with a term ending date of December

this is the seat of Dominic Calcaterra who asked to be appointed as an alternate and to appointDominic Calcaterra as an Alternate ZBA Member with a term ending date of March

Ayes AllAbsent Walby

Motion by Moffitt seconded by Ahearn to recommend to the Mayor and Council the reappointments of

the following

Name Commission Term Ending Date

Bill Miller Jr Activities SeptemberLillian Claycomb Beautification DecemberChristine DenBaas Beautification December

Timothy Focht Beautification December

Council SubCommittee on Boards and Commissions

FebruaryPage of

Reappointments Contd

Name Commission Term Ending Date

John Lange Beautification December

David D Brown BldgPropMaintenance June

Mary Kotowski Charter Study December

Kenneth Mattson Charter Study December

Deborah OBrien Charter Study DecemberKenneth Podolski Charter Study December

Michael Bodner Dog Park December

Marianna Courey Dog Park December

Augusta Eller Employees Civil Service JulyHarold Schwartzenberg Golf Course SeptemberJohn Cilluffo Historical DecemberRichard Jacob Historical December

Jeanne C Srigley Historical December

Chris Rayes Mechanical Equip Arb SeptemberKenneth Podolski Minimum Standards SeptemberJohn E Jonassen Parks Rec December

Gerrit J Ketelhut Jr Parks Rec DecemberD Scott Paladino Parks Rec December

Robert J Pylar Parks Rec December

Vito Sciuto Parks Rec December

Thomas Bugay PoliceFire Pension SeptemberMark Balon Waterfront Advisory SeptemberJason Zajac Alternate ZBA March

MayorReAppointments Recommendations from the Sub Committee to MayorName Commission Term Ending Date

David Martin Communications SeptemberDiana Rascano Communications SeptemberGerrit Ketelhut Compensation October

Ralph Schneider Compensation OctoberNick Puzzuoli Corridor Improvement Auth December

Peter Viviano Corridor Improvement Auth December

Gerrit Ketelhut Economic Dev Corp OctoberSam Marion Housing Board of Appeals December

James Carron Library Board December

Kathryn Hanson Planning DecemberEdward Jones Planning December

David S Schelosky Planning December

Anthony G Tiseo Alternate Planning MarchFrank Benson TIFA November

Donna Flaherty TIFA November

Timothy Johnson TIFA November

Anthony Rascano TIFA November

Verlyn Rebelein TIFA November

Ayes AllAbsent Walby

b Review of Attendance

This item was moved to the next meeting

Waterfront Advisory Committee Name Change Proposal

This item was moved to the next meeting

Annual Election ofCoChairs

Motion by Moffitt seconded by Ahearn to elect Mr Ahearn as Chairperson and Mr Walby as Co

Chairperson

Ayes AllAbsent Walby

Council SubCommittee on Boards and Commissions

FebruaryPage of

Meeting Dates

Motion by Moffitt seconded by Ahearn to receive and file the Meeting Dates as follows

January May SeptemberFebruary June OctoberMarch July No meeting November

April August December No meeting

Ayes AllAbsent Walby

Public Comments

Mr Meyer raised his issues regarding the Older Persons Advisory Committee to the SubCommittee He would

like to see the Committee size increased to and wanted members from the SCOTS Board appointed to these

seats He feels they are not doing their job promoting the senior center because many of the members dontuse

the center He questioned if the meetings were posted for the public

Mr Moffitt replied that the former Senior Center Director Ms Kline asked that the size be lowered from tobecause they were having a hard time getting a quorum

Mr Podolski stated he had received an email from Mr Esler and Ms Fickau which stated there should not be anynew members and that people are doing a good job serving the Board He will relay the concerns to the Parks

and Recreation Director

Ms Kotowski said that the meetings are published at City Hall on the calendar and on the website so they are in

compliance with the law

Adjournment

Motion by Moffitt seconded by Ahearn to adjourn the meeting at pm

Ayes All

Absent Walby

Next meeting for SubCommittee on Boards Commissions will be held March at pm

Prepared by Reviewed byAyla Klein Mary A Kotowski

Recording Secretary City Clerk

Council SubCommittee on Boards and CommissionsFebruary

Page of

COUNCIL MEETING

April

AGENDA ITEMf Recommendations from the Mayor and Council SubCommittee on BoardsCommissions Committees on Appointments and Reappointments and Amendment to

Ordinance Communications Commission

BACKGROUND Sub Committee recommendations from their meeting are included in the

proposed resolutions

ENCLOSURES Draft Minutes from March meetingOrdinance Amendment to Communications Commission

MayorsEmailWaterfront Advisory Committee Chair LetterBoards Commissions Listing

PROPOSED RESOLUTION

Motion by

To approve the Recommendations from the Council SubCommittee on BoardsCommissions Committees and Mayor as follows

Change the name of the Waterfront Advisory Committee to Waterfront

Environmental Committee

Mayorsrecommendation to increase the size of the Cool Cities Committee to

ten voting members and two alternate members

Recommendation from theSubCommitteeon Boards and Commissions to

add an alternate position to the Communications Commission by the

amendment ofOrdinance Communications Commission and define

the term lengths in this amendment

seconded by

AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk

C

c Date March

Proposed MinutesCouncil SubCommittee on Boards and Commissions

March

Present

Absent

Also Present

Call to Order

Matthew S Ahearn ChairpersonMark J MoffittRonald J Frederick Alternate arrived at pm

Kip C Walby ViceChairpersonMary A Kotowski City Clerk

Kenneth Podolski City ManagerKim Irvine Deputy City Clerk

Raluca Munteanu Recording Secretary

Mr Ahearn called the meeting to order at pmand a quorum was present

Approval of Minutes of February Meeting

Motion by Moffitt seconded by Ahearn to approve the minutes of February as presented

Ayes All

Absent Walby

VacanciesNewApplicationsAttendance

a Review of Vacancies

Mr Ahearn reviewed the current vacancies and the pending applications There is one person interested in the

Beautification Commission one for Charter Study three interested in the Cultural Committee and three for the

Waterfront Advisory Committee The Chair of the Waterfront Advisory Committee has asked many times to fill the

vacant seats

Motion by Moffitt seconded by Ahearn to interview at the next meeting all interested applicants in the

Beautification Commission Cultural Committee and Waterfront Advisory Committee

Ayes AA

Absent Walby

b Review of New Applications

The members reviewed new applications received after the last meeting

c Review of Attendance

Mr Moffitt asked the Clerks Office to send a letter to Matthew Triplett member of the Planning Commission

asking if he is still interested in being a member of the commission

Waterfront Advisory Committee Name Change Proposal

Mrs Irvine stated that Mr St John CoChair of the Waterfront Advisory Committee wrote a letter revealing the

committeesinterest in changing their name to Waterfront Environmental Committee

Motion by Moffitt seconded by Ahearn to recommend to Council the Waterfront Advisory Committees

proposal to change their name to Waterfront Environmental Committee

Ayes AllAbsent Walby

Cool Cities Committee Change Number of Members Proposal

Council SubCommittee on Boards and Commissions

March

Page of

Mrs Irvine informed the members that Mayor Hison is requesting an increase to the number of members on the Cool

Cities Committee Currently the committee has six members a Council liaison and a Staff liaison He is requesting to

increase to the committee to ten members two alternates and the Council and Staff liaisonsMr Ahearn suggested interviewing all applicants interested in the Cool Cities Committee that have not beeninterviewed yet at the next meeting

Motion by Moffitt seconded by Frederick to approve the recommendation from the Mayor regarding the Cool

Cities Committee to include ten voting members and two alternate members

Ayes AllAbsent Walby

Motion by Moffitt seconded by Ahearn to interview applicants interested in Cool Cities Committee that have

not been previously interviewed for this committee

Ayes All

Absent Walby

Motion by Moffitt seconded by Ahearn to amend the interview schedule for the April meeting toinclude interested candidates for Beautification Commission Waterfront Advisory Committee and Cool CitiesCommittee and postpone Cultural Committee interviews at this time

Ayes All

Absent Walby

Motion by Frederick seconded by Moffitt to start the April meeting at pm

Ayes AllAbsent Walby

Mr Frederick spoke about the Communications Commissions request to add an alternate to the commission becauseof their busy work

Motion by Frederick seconded by Moffitt to recommend to Council the addition of an alternate position to the

Communications Commission

Ayes AllAbsent Walby

Public Comments

Mr Eugene Meyer of the Senior Center of the Shores Board talked about the Older Persons Advisory Committee Hestated that members have been on the Committee for over twenty years and they are not very effective Vacancies are

not being replaced and they are not bringing in any help for the Senior Center Mr Meyer asked the Council Sub

committee to attend one of the OPACs meetings Mr Moffitt asked the Clerks Office to send email reminders whentheir next meeting is so they can attend

Mr Podolski stated that before anything is done about this committee both directors Sue Fickau and Greg Esler have

to be aware of the situation Mr Podolski asked the Clerks Office to invite them to join next months Council Subcommittee meeting

Adjournment

Motion by Moffitt seconded by Frederick to adjourn the meeting at pm

Ayes AllAbsent Walby

Next meeting for SubCommittee on Boards Commissions will be held April at pm

Prepared by Reviewed byRaluca Munteanu Mary A Kotowski

Recording Secretary City Clerk

Council SubCommittee on Boards and Commissions

March

Page of

AMENDMENT TO THE BOARDS AND COMMISSIONS ORDINANCE

OF THE CITYOF ST CLAIR SHORES

The City ofSt Clair Shores ordains that Section Section Communications Commission of its Boards

and Commissions Ordinance of its Code ofOrdinances shall be amended as follows

Communications Commission

Sec There is hereby created a communications commission which is intended to combine the duties of and

supplant the community relations commission and cable television committee the latter ofwhich was created bycouncil resolution in The communications commission shall consist of members from the combination of the

cable television commission and the community relations commission who shall serve at the pleasure ofmayor and

council and until such time as mayor and council undertake a membership review In the event ofsuch membershipreview the mayor shall appoint the members with consent ofcity council Further the mayor or any three members of

council may convene the commission at such times that they believe that the commissions assistance would be helpfulin any matter concerning the community including but not limited to matters concerning the citys cable television

franchise agreement and ordinance The duties of the commission shall from time to time be delineated by the mayorand council andor the city manager as the need may arise Five members ofthe communications commission shall

constitute a quorum The commission shall be advisory in nature chap eff Aug amend eff March

November

Shall be amended as follows

Sec There is hereby created a communications commission which is intended to combine the duties ofand

supplant the community relations commission and cable television committee the latter ofwhich was created bycouncil resolution in The communications commission shall consist of members appointed to yearstaggeredterms and one alternate with the termfor this alternate shall be two years from the date ofappointment from the

combination ofthe cable television commission and the community relations commission who shall serve at the

pleasure ofmayor and council and until such time as mayor and council undertake a membership review In the event of

such membership review the mayor shall appoint the members with consent ofcity council Further the mayor or anythree members of council may convene the commission at such times that they believe that the commissionsassistance

would be helpful in any matter concerning the community including but not limited to matters concerning the cityscable television franchise agreement and ordinance The duties of the commission shall from time to time be

delineated by the mayor and council andorthe city manager as the need may arise Five members ofthe

communications commission shall constitute a quorum The commission shall be advisory in nature chap eff Augamend eff March November

The ordinance shall become effective upon publication by the City Clerk

This ordinance shall be published by posting the same in three public places within the City ofSt Clair Shores and

the Clerk is hereby ordered to post the same upon the bulletin boards in the Police Station Jefferson Avenue the

Fire Hall Harper Avenue and the City Hall Jefferson Circle Drive

STATE OF MICHIGAN

COUNTY OF MACOMB

We hereby certify that the foregoing ordinance is a true copy ofan ordinance as enacted by the City Council on the

tday ofApril and that the necessary Charter provisions have been observed

ROBERT A HISON MAYOR MARY A KOTOWSKI CITY CLERK

I MaryA Kotowski Clerk of the City ofSt Clair Shores hereby certify that the foregoing ordinance was published byposting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall

Harper Avenue and City Hall Jefferson Circle Drive on the day ofApril

Mary A Kotowski City Clerk

From HisonRobertSent Wednesday March PMTo Irvine Kim

Subject RE SubCommittee Meeting

Kim the Cool City Committee currently has six members and a Council liaison

and Staff liaison My intension is to increase the committee to members and

alternates with the Council and Staff liaison I am requesting this because

there are additional applications submitted to have theSubCommittee review

them and make recommendations We would need new members and new

alternate This is due to the fact that Mike Mc Cain would prefer tote made an

alternate instead of a member Please advise me if this is possible for the March

th meeting

Bob Hison

MayorSt Clair Shores

F r

a

D R A F T

December

Mary Kotowski City Clerk

City of St Clair ShoresJefferson Circle Drive

St Clair Shores Michigan

Dear VIs Kotowski

In the interest ofthe residents ofSt Clair Shores the St Clair Shores Waterfront

Advisory Committeeproposes that the Waterfront Advisory Committees name be

changed to the St Clair Shores Waterfront Environmental Committee

The newname would be more iriline with the committeesmission which is a

commitment to the conservation protection safe useand enjoyment ofLake St Clairfor

current and future generations

We are aproactive committee that works for the community The title advisory is a

misnomer for this committee and we feel that environmental would be amore

appropriate title Wefeelthat residents would be more inclined to volunteer for an

environmentlgroup rather than an advisory group Also one ofour goals is to get more

residents involved with our ongoing environmental projects like the Nautical Coast

Cleanup storm drain stenciling and the I entrance and exit ramp cleanups We feel

that aname changewould help people identify our committee with environmental

projects and help us reach this goal

Thank you for your consideration in this matter

Sincerely

Joe St John Cochair

St Clair Shores Waterfront Advisory Committee

Cc Ken Podolski St Clair Shores City ManagerSt Clair Shores Mayor Hison and City Council Members

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